[0:07] Rhonda, you want to lead us in the
pledge?
[0:21] Under God, indivisibley
and justice for all.
[0:25] » Thank you. WA
[0:29] » Jenny David
>> Roger Mayhew
[0:33] » present.
>> Greg Scott.
[0:34] » Yes.
>> Mark,
[0:36] » additions are corrections.
>> Let's make an addition, please.
[0:39] » Go ahead.
>> Uh MSU Extension, we have a couple
[0:42] people here tonight. Um Fran said we
could add that if it's okay with the
[0:48] annex conversation. That would be
[0:56] » any other additions or corrections?
>> I do, but I'll wait till after
[0:59] commissioners.
>> I have two things. I have a budget
[1:02] amendment from the sheriff's office that
was received. We talked about budget
[1:07] meeting this morning for deputies
overtime. So, if we could put that
[1:13] and I have a request from the treasurer
to request for um an audit that shall
[1:19] come up that just got added today.
>> Okay. Any other additions or
[1:23] corrections? So, we have a pretty
lengthy agenda. We are going to try to
[1:27] stay focused and moving forward.
Uh no other additions or corrections?
[1:32] Public comment.
Public comment on agenda items.
[1:38] Public comment on the phone.
[1:42] Uh discussion items item for a
presentation by jail administrator Mr.
[1:47] Regels.
>> Good evening, sir.
[1:50] » Afternoon, night, evening.
>> Thanks for coming.
[1:53] » Thanks for the invite.
>> Yeah.
[1:59] » Well, it was brought to my attention
that you guys needed to know what I'm
[2:05] doing.
So,
[2:11] uh, as a jail administrator, I pretty
much do outdates.
[2:16] I make sure the inmates are either in
Glad go to Gladwin, Claire, Airene.
[2:24] Uh, I do court ordered fingerprints. I
make sure
[2:29] all the logs are done. Uh
[2:35] the fire inspections,
every I don't know. I mean, pretty much
[2:40] anything that the ministry has to do,
I've been doing up to about a month ago.
[2:46] I took over and started doing the budget
and working on learning how to do the
[2:54] claim part of it.
[3:02] That's just the administrator part. Then
I'm also
[3:06] basically doing a job of three people
because I have to do fill shifts for if
[3:10] CO's take a vacation.
Uh
[3:20] do like booking people in. So anything a
co does I still do. And then if a
[3:26] transport guy takes
vacation. I fill in do transports also.
[3:31] So I do administrative stuff, steel
stuff and transport.
[3:43] I don't know what else you guys want me
to explain. What do you need?
[3:47] » Questions, comments. Commissioner Crick.
Oh, Commissioner Wily and I set the met
[3:52] with the jail administrator, sheriffs,
and the lieutenant
[3:56] Tuesday and uh
the lieutenant is mentoring
[4:03] Mr. Regels. So, I think um he's going to
come along. Justin did that for quite
[4:08] some time before.
So, he's got a good handle on what's
[4:14] going on in the jail side of things and
stuff. So, um I'm satisfied at this
[4:18] point in time.
I think probably what we need to do
[4:22] though is just do a reook in like 90
days just to see where you're at. Okay.
[4:28] I mean, that's just my thought. So,
>> Commissioner Mayo,
[4:34] » don't know. They had nothing for you
when you took the job. They didn't have
[4:40] a list of stuff that you were supposed
to do.
[4:44] Well, I had a You
>> had a job description?
[4:46] » Yeah, I had a job description.
>> Yeah. What you're supposed to be doing
[4:50] as an administrator.
[4:54] [clears throat]
>> Did they have one for you? They don't.
[4:56] » No, they do.
>> You look at that job description. It's
[4:59] basically administrator and a
corrections officer job description put
[5:03] into Right. So, let's let's be honest.
If if the guy's doing a jail
[5:06] administrator job, he's not doing the
correction job. He's not doing basically
[5:10] the job description, right? He's trying
to work around and do everything right.
[5:14] Filling in, helping people out when he
needs to help out, coordinate with other
[5:18] counties to make sure we have placement
for inmates. There's been multiple times
[5:22] that Gladwin has been full. It's up to
this guy to figure out where they go.
[5:26] Not a corrections officer, not anybody
else. This is the guy that gets called
[5:30] in the middle of the night, right? We
have a troubled inmate.
[5:33] » We only can Gladwin will only sit on an
inmate for an hour. Right now, this guy
[5:37] has to coordinate people and it's not a
corrections officer, it's the admin
[5:41] coordinating people to make sure this
gets covered. Right? And this is part of
[5:44] our contract with Gladwell. There's a
lot of jobs outside of what you guys see
[5:48] and a lot of admin stuff that he is
doing and has been doing, right? The job
[5:52] description I don't feel is fair based
off linking two different positions into
[5:57] one. Is he doing both? Absolutely. He's
doing a little bit of both, right? Or a
[6:01] lot of both. So, the job description
isn't fair. And on a side note,
[6:07] it is a job description, right? But
ultimately, the job of a person in our
[6:11] department is up to the sheriff and
under sheriff, right? [laughter]
[6:13] So if the sheriff wants to have the
under sheriff do it, that's up to the
[6:17] sheriff to have the under sheriff do it,
>> right? See, we've got in trouble before
[6:21] over this and not saying it anything
here, but when somebody does a job that
[6:26] he's not supposed to do, when he's
removed or he leaves,
[6:30] » don't cover nobody. not so
>> and it it falls through the cracks and
[6:34] we've had it happen before.
>> I agree with you and and and you have a
[6:37] job description for that, right? But
ultimately, it's up to the sheriff and
[6:40] the undersher what this guy does,
>> right?
[6:43] » Agree.
>> Absolutely. I mean, we're not trying to
[6:45] tell him what he's supposed to do. He
He's has a job description. He
[6:50] » That's what's supposed to be done,
>> you know, and we don't want it falling
[6:54] through the cracks like it did before.
>> It cost transit pretty hard. I
[6:58] understand what you're saying,
[clears throat]
[7:00] » Commissioner Scott.
>> Well, I was I was just sat in the law
[7:04] enforcement meeting and we we went over
this stuff and then I phoned out about
[7:08] meeting that uh
that Mark, Commissioner Server was
[7:14] talking about as far as the job
description goes. When all set up, the
[7:19] the sheriff's office had uh had input if
they wanted to. They had a chance for
[7:25] input into that.
at that point in time. Uh so uh and the
[7:33] intention was to give the sheriff's
office a a position to be able to do
[7:40] this management at an administrative
level. So, I mean to say that,
[7:46] you know, my thing was we set up this
position as an administrator's position.
[7:52] If if if the person that was assigned to
it was not doing that doing that, then
[8:01] there's no reason to have that. If if
the sheriff wanted to change the job
[8:06] description, well, then it changed the
whole position. Now, from what I
[8:11] understand, and as Mr. Regles has
explained, he's doing he's doing the job
[8:17] description. So, I'm happy happier. I'll
say I'm happier.
[8:22] So, no, I'm fine. Uh I I like uh I like
Commissioner Sirbrook's re-evaluation
[8:29] idea, and [snorts] that's fine with me.
>> So, we can get an update from you.
[8:33] » Trust will verify.
>> He's he's mentoring. I mean, it just
[8:38] that's where I'm coming from.
>> Commission.
[8:42] » Um, I definitely feel a lot better about
things now than I did a couple weeks
[8:46] ago. I think we just were all concerned
when we, you know, were notified that,
[8:50] you know, claims weren't being done by
the jail administrator and budget issues
[8:55] weren't being done and it just kind of,
I think, made us think that, you know,
[8:59] what's going on? So, we just started
asking questions. Um, I learned a lot at
[9:03] the meeting that we had this past
Tuesday.
[9:06] um and that you are doing some
administration things and the under
[9:09] sheriff's made it very clear and as you
also mentoring him he's going to be
[9:14] taking on more administration roles but
one one item that you really didn't
[9:18] touch on that I want to touch on because
I did at the law enforcement meeting
[9:22] when we first closed down the jail you
know we knew we were going to have a lot
[9:25] of challenges so we were having weekly
meetings and there was a lot of uh you
[9:29] know the definitely both the circuit
court and district court judges were
[9:32] concerned with a number of things and
that you know how we were doing things
[9:35] in transport and that went on for a
while. Then we went to every two weeks
[9:39] and we still were having challenges and
if you look back at it now, you know,
[9:43] now we're going on to two years and
those challenges don't exist. And I was
[9:47] notified and you did tell us that you're
in the courts a lot and I think that
[9:51] helps a lot. So I think that's
definitely something that we need to
[9:55] note as well. So
>> I guess what I'm going to ask the my
[9:59] fellow commissioners is first of all I
didn't bring this to the table. Um, some
[10:04] other commissioners asked a couple weeks
back to bring this to table this to the
[10:07] table as far as possibly our job as a
budget. That's it. Not micromanaging,
[10:11] not telling who does what, where, when,
or how. In order to make good budget
[10:15] decisions, we need data to back that up.
So, it was brought to the table. Is this
[10:21] administrator doing an administrator?
What what exactly is occurring
[10:26] to possibly cut this position? Came to
the table. It's kind of been
[10:29] conversation ever since. Asked for some
data to back up this position. so that
[10:33] we can stand behind this position and as
of yet I have we received that I didn't
[10:39] get an email on it I don't know I did we
get data on this
[10:43] » through Motorola and some system it's
supposed to be pretty simple
[10:47] » on for what part of the
>> um it was a email back about two or
[10:53] three weeks ago that was requesting some
pretty I I guess before we get there I I
[10:58] want to go back to these other
commissioners obviously I'm not part of
[11:00] law enforcement and I wasn't part of
this that occurred on Tuesday. You guys
[11:06] are saying you're satisfied with
whatever answers you received.
[11:10] » Again, my question is because I didn't
hear an answer of why now you guys are
[11:16] okay with whatever information you
heard. I didn't hear it. So, versus you
[11:20] coming 90 days from now, bringing this
back to the table when I have zero
[11:24] knowledge on it, full force ahead, and
now all of a sudden we're we're okay
[11:30] with it. What do you know now that I
don't?
[11:34] » What
I found out was we were involved with a
[11:38] lot of what I would call behind the
scenes work that he's doing that we
[11:42] aren't privy to. We were able to have
that discussion. Um I know he's
[11:47] contacted Motorola who's a Motorola is
not the provider when I had anything to
[11:52] jail. Okay.
He made contact with Motorola. They have
[11:58] a has a programmer
do some things and I understand there's
[12:03] more to come. Am I correct in that? They
are going to work on getting the
[12:09] rewriting program or doing some
modification of that program so that we
[12:13] can actually see inmate X was brought
into jail at 11:05 on September the 2nd,
[12:21] » transferred to Gladwin the following day
or bonded out or whatever. we can have a
[12:25] running spreadsheet of [clears throat]
that information which we don't have now
[12:29] and my understanding is the current
program the way it is right now is not
[12:36] able to provide us with that kind of
data but in the future they're working
[12:41] on it we're going to be able to get that
correct
[12:44] » well as of Monday I did get some of it
where it breaks it down because before
[12:50] when you did it it only show when they
were accepted into the jail when they
[12:55] released. That's it. Now, as of Monday,
I got it. So, they got it. So, the time
[13:01] stamps on it now. So, now I have to go
through 144 people because that's how
[13:05] many we got in the last 60 days and try
break it all down to how long they've
[13:11] been in our jail and if they were
overnight. Is the program going to be
[13:15] able to tell us for the example that I
cited? Inmate X came in at 11:05 on
[13:22] September the second was transferred to
Gladwin County on the 3rd at 11:57
[13:28] a.m.
>> Released on the 4th.
[13:31] » Yes.
>> From Gladwin at 5:00 p.m.
[13:34] » Yes, it does.
>> They're going to be able to provide all
[13:36] that.
>> Yes. But don't break it down by the
[13:38] hours that you guys wanted data for by
hour and if they stayed overnight. So I
[13:42] have to figure all that out when I
>> But program this so that that data
[13:48] » they're not
simple to me.
[13:52] » Can't you just build an XL program?
>> Well, that's what we were trying to fill
[13:55] it in.
>> That's what that's what we're trying to
[13:58] » that's what's going to have to happen.
So it's a lot of work.
[14:00] » There's a number of people right here in
the county building can build an XL
[14:03] program to do exactly that.
>> I'm just shocked. We asked for a little
[14:08] data. I mean I read the communication
asked for a little data. Our job, our
[14:12] goal, I don't believe, is to cut any
positions, but it's to defend it. We're
[14:16] looking at a budget. Give us some data
as far as numbers, as far as what
[14:20] exactly is going on. That's where I felt
like this conversation was going. I
[14:24] guess I'm going to ask you now,
Commissioner Oley. You're saying you're
[14:26] okay with it. What information did you
learn Tuesday and possibly today that
[14:31] changed your mind so that we're not back
here 90 days from now in the same
[14:36] scenario? Because I I still didn't get
any information. Well, I'm not going to
[14:40] be able to give you any specific data if
that's what you're looking for. I mean,
[14:44] we've kind of made comments. You know,
in our meeting, we found out that he is
[14:47] doing more current administration roles.
I mean, the role alone of the juggling
[14:52] about between Gladwin, you know, we have
sentence inmates in Clare County. When
[14:56] Gladwin gets full, okay, well, I got to
make I got to get a hold of Arinac.
[15:00] Maybe we'll take some of the take some
CLA. I mean, that in itself is a lot of
[15:04] work and and Mr. Regels is doing all of
that was also brought back to attention
[15:09] again like I made the comment regarding
the court procedures. You know we we had
[15:13] those big challenges those challenges no
longer exists and the main reason for
[15:17] that and what I've seen in the people I
talked to is a lot because of what the
[15:20] jail administrator is doing. So now with
this all being said, and I brought this
[15:25] up in Tuesday's meeting, and I and I
talked about this before, you know,
[15:28] we're still spending 1 point I don't
know the exact, but over a million
[15:32] dollars of taxpayers money to run a
72-hour lockup. Is that the best thing
[15:38] that we can do with $1 million? You
know, so I've I've had this conversation
[15:43] with with Fran. We had this conversation
on Tuesday. I know you're at some
[15:47] counties, especially Alona County,
which, you know, they closed their jail
[15:51] down a while ago. You know, how do they
do it? What's their jail budget look
[15:55] like? And we still are spending $1
million. And yeah, I do want to see this
[15:59] data. I've been talking about this for a
while with France, especially since she
[16:02] started. How often throughout the the
week do we pay a full-time corrections
[16:09] officers to be sitting in a vacant jail?
is is is that good spending of our
[16:15] taxpayer money and that's the data that
we are having a hard time getting but
[16:20] but we can get there but I think this
conversation is going to still be
[16:24] ongoing because that's what our job is
you know are we being productive or
[16:28] being efficient again still spending a
million dollars for a 72-hour lockup
[16:32] when we don't sometimes even have
anybody in there so I think that's
[16:35] ongoing and I would like to be able to
you know spend a little more time on
[16:40] that as we get going, you know, here
into fiscal year 27, but you know, we
[16:44] can't answer that right now.
>> Any other comments?
[16:47] » Yeah, but
>> I want to expand on what you're saying
[16:51] about our job.
>> You have to see my point.
[16:54] » I see your point. I see your point.
Exactly.
[16:56] » I didn't ask for this to brief here.
>> No, it isn't just budget. Okay. The
[17:01] commissioner set the allocation for for
physicians also. We approve all job
[17:08] descriptions. The commissioners do that.
Okay. Not department heads. Department
[17:12] heads have a department heads have a an
input. Elected officials and the county
[17:18] commissioners are co-mployers. Okay. We
work together. Okay. The elected
[17:24] officials. Department heads answer right
to us. Okay. Department department head
[17:30] is hired and they answer directly to us.
Equalization director say or zoning
[17:36] administrator. I'm not I'm not just
hitting you with this. You're you're
[17:40] you're you're right in front of me.
Sorry. I I'll look at Brian now instead.
[17:45] But but elected officials and county
commissioners, we're all elected and we
[17:50] are co-mployers. We all set the
negotiating table together because we
[17:55] work as co-employers, but the the county
commissioners set the allocation of
[18:00] number of people and the positions of
those people. Okay. Um so uh this
[18:07] position of jail administrator was was
formed by the by the county
[18:12] commissioners and and that input is
asked from the sheriff's office and then
[18:19] do we build the we build the uh job
description and then we have to approve
[18:23] it officially vote on it and approve it.
So there's more than just the budget and
[18:30] when we make a job a particular job like
administrator and have a particular job
[18:37] uh description for it
well my thing was if that position isn't
[18:44] doing those things according to that job
description then then I got to ask the
[18:49] question why do I have that position now
it's just a position this man this this
[18:55] man by his name was not in that not in
that position at all or not even in that
[19:02] in that close to that role when we even
made this position. This is just a
[19:07] position. It's not a person.
>> I know that
[19:11] » I know it's very hard sometimes
distinguish the difference but it's a
[19:16] position and that's the way I look at
it. Is the position being done the way
[19:22] that the job description is? That's the
answers that that's the question I have
[19:27] and the answers I want to hear.
>> And what we heard from others was the
[19:31] verbiage came out that a glorified uh
corrections officer. So we're looking
[19:36] for data. We're looking for information
and we were here and now everybody's
[19:40] good. So I guess
>> well I'm I'm better. I'm not gonna say
[19:44] I'm good. I'm
>> I the question I had for the man in the
[19:48] law enforcement meeting is what are you
doing in the position? and he answered
[19:52] it for me and I was fine with that. I
think Commissioner Crick's got a good
[19:58] idea with the evaluation and I think
that's that's that's it through the
[20:02] whole thing. What what Ronald Reagan
say? Trust but verify.
[20:06] » All right. Any anything else? Anything?
>> Go ahead.
[20:10] » I just want to thank Mark and and
Charlie for coming over there um and
[20:16] sitting down with us. I think there's a
better understanding what what really
[20:19] goes on over there. And I I want to open
that up to anybody on this table. If you
[20:23] feel easy to come over and ask a
question, walk through, whatever, I'm
[20:28] just invite you over anytime. We'll make
arrangement. We'll make it happen.
[20:32] » Thanks, guys.
>> Thanks you guys.
[20:34] » Thank you.
>> Item 4B, resolution to accept Friends of
[20:37] the Deer Park donation.
>> Well, if you don't mind, take
[20:41] » Yeah, I've seen this on here.
>> Yeah. Um, we have we have the
[20:45] opportunity to buy a buck uh deer
and uh from uh from a rancher or not a
[20:53] rancher but a deer farmer up in Gaylord
and he's given us a good price on it and
[20:59] the and the friends of the deer refuge
uh 501c3 group has enough money to pay
[21:06] for it. We want to the the 501c3 wants
to donate the money to the county to buy
[21:12] the deer. So basically we're just asking
the county here's the money. Will you
[21:17] write a check and buy this deer?
>> Do you not have a buck right now? Are
[21:20] you switching out?
>> We have many bucks. Uh this one here has
[21:24] lineage. He has paperwork. Okay. Um so
in the future the next the next the what
[21:34] he will sire
will have half paper.
[21:39] » Bill can check that for you.
>> Huh?
[21:42] » The sire aspect. [laughter]
Phil. Phil,
[21:46] » he does it once a year.
>> What? Deer
[21:48] » bulls.
>> But it's the same thing as the cows,
[21:52] » right?
>> I'm sorry.
[21:53] » It's the same thing. And
>> yes,
[21:54] » well, we don't we don't have that. We we
we do not have that anymore. We've had
[22:00] it years ago. We had it. We don't have
it. Um, so will
[22:06] » the genetic.
>> Oh, yeah. We want to pre Yes. We've
[22:09] already got we've already got from the
deer farmer that the offspring next year
[22:15] could be worth some money. We have some
bucks up there that are worth more than
[22:19] that. Right now, we're just looking for
some buyers. We have not We have just
[22:25] been granted that license level
>> from the state so that we can buy and
[22:31] sell deer and deer can leave the the the
park alive. Your your vet bills are up
[22:38] to date.
>> Well, huh.
[22:40] » Your vet bills are up to date.
>> The vet bills are up to date and we are
[22:43] TB free. We have been TB tested. We're
completely negative. Um everything's
[22:50] inoculated at at where it's supposed to
be and everything else. But uh uh as it
[22:56] was the licenses we had last year, deer
could not leave alive. They had to
[23:02] either be euthanized or or or die by
natural cause, but they could not leave
[23:09] the park. They were on ex exhibition
only, and that's that license. There's
[23:13] four levels of licensing.
>> So, we're just asking
[23:18] » uh and I know that we don't usually
approve resolutions, but I' I'd like to
[23:23] make a motion to pass this tonight if we
can so I can get the billing in the
[23:27] cycle as soon as possible. Um he's ready
to deliver this deer and we have six
[23:36] potential mates for him. So he's going
to be
[23:40] » he's going to be busy this fall. So
>> right around the corner.
[23:43] » Yeah. Yeah. So [clears throat]
>> I just wanted to add that to kind of
[23:49] answer your question. We definitely need
to take and get some new genes in the
[23:54] because the bucks that we currently have
are offspring of offspring of offsprings
[23:59] though that
>> gene pool is very concentrated in
[24:02] » So yeah, we need to get rid of some of
[24:04] the ones we've got. Bring us new
genetics.
[24:07] » I have one question.
>> Go ahead.
[24:08] » What what is the fund balance of your
friends at Deer Park? What kind of money
[24:13] you guys got?
>> I I don't have that. I don't have I
[24:17] would have thought
>> not a huge deal. I just wonder
[24:19] » there's money there, right?
>> I don't know. I don't
[24:22] » There have to be. We don't know that.
>> We don't.
[24:27] » Oh, you said that.
>> Yeah, you did say that. Thank you. Okay.
[24:34] Did someone make a resolution?
>> I made a motion to accept.
[24:38] » Oh, support.
>> Motion, Commissioner Scott. Support from
[24:40] Commissioner Sirbrook. You guys know I
hate this.
[24:42] » I know you do.
>> Well, I have that we have to do later.
[24:45] So, sorry.
Okay.
[24:48] » Any other any other comments?
>> A roll call vote with money.
[24:54] » Sir Brook.
>> Yes. [clears throat]
[24:56] » Greg Scott.
>> Yes.
[25:00] » Um Charles Woodsy.
>> Yes.
[25:02] » Roger Mayhew.
>> Yes.
[25:03] » Jenny David,
>> yes.
[25:05] » Item 4C, resolution to approve fiscal
year 2027 MGT impact solutions agreement
[25:10] for friend of the court title 4D
services. So, if you see there's a
[25:15] memorandum that comes from Michael, it's
a MG contract that would um begin in
[25:20] October. This was a new um in Okama
County. However, it's used in multiple
[25:27] counties and it provides title 4D
billing services and the time processing
[25:31] sheets that is used by a lot of front of
the courts. This is a re reimburseable
[25:36] um of you'll see on your next of 84% and
one line 66%. So the net cost after
[25:44] state reimbursement is 4,41144
and is requested in the 2627 budget
[25:53] » comments.
>> Is this something that we can put on to
[25:59] the next meeting then for the vote?
>> Yeah, it's just here for committee of
[26:01] the whole I'll let you know. That's the
>> let us know the other things. Okay.
[26:06] » Comments, questions?
>> Oh, go ahead.
[26:10] » I've looked it over a little bit. I I
I'm going to dive into it some more, but
[26:17] I don't see why we're not bringing this
up. Yeah. From what I see it supported
[26:24] » memo and contract for county bed rental
agreement for Michael Lefay, court
[26:27] administrator.
>> Um so that is also if you look at the
[26:32] contract, there's a memo that's included
in there. um that we don't have any
[26:38] wiggle room that this is a contract that
they provide that we have to sign. It's
[26:43] not something that we send illegal. They
say no, this is the contract that they
[26:46] gave. So that will be coming next week
as well if it's
[26:52] » an ongoing contract,
>> correct?
[26:56] » $340 ongoing contract. I mean, we've had
contract with Ottawa.
[26:59] » We have a contract with Ottawa. We don't
>> Do you want to come up, judge? much, but
[27:04] in order to use them, we need this
contract and it's not negotiable with
[27:07] them. We tried to negotiate it last
three year contract and they just said
[27:14] take or leave it. You want to use our
bed, this is our contract. We haven't
[27:18] had to use them since 2023, but we have
to
[27:24] like say when we need a bed and they
have an opening.
[27:27] » You need a
>> just so everybody's aware, detention bed
[27:31] rentals 340 a day. Rise treatment
program is 3.90 per day. Just because we
[27:35] talked about cost
>> it went off
[27:41] » 340 for a detention bed rental and a
rise treatment program is 390 per day. I
[27:45] didn't want somebody to think it was
$3.40.
[27:49] » Okay. $340 a day.
>> Okay. Comments, questions on that? We
[27:55] don't have a choice, so it's got to be
done.
[27:58] » Resolution to approve Shardan Laboratory
Water Treatment.
[28:00] » So, the next four resolutions are going
to go together. They're mixed in for
[28:04] budget amendments. The first one that
you have is regarding the water
[28:07] treatment. As I've told you um stated
before a couple meetings ago, the two
[28:11] boilers that we have, as you know, it's
a little toasty in here or it's a little
[28:15] cold in here because it's not regulated.
As those two boil boilers that we have
[28:21] were under um warranty barely. However,
we have to have our water at 7.0. When
[28:27] they were initially put in, they were at
6.6. They were recently at 6.8. However,
[28:33] they will not provide the service and
the maintenance to put in the new
[28:38] boilers until the water level is done.
So, you'll see attached an invoice for
[28:43] 2636 that will cover the four quarterly
payments that needs to be um done for
[28:49] them. Um, but the contract needs to be
signed and this needs to be done tonight
[28:55] because we can't have those installed
until this is done for the um boilers to
[29:01] be installed. So, it's actually
affecting our our paper on our printers
[29:07] because of the humidity that is in the
air. So, we've had a lot of paper jams
[29:12] and that was noted because of the
humidity that's happening. So every
[29:15] level and every office is at a different
um temperature because of it. So the
[29:20] sooner that we get this done in the
water then they can put in the two brand
[29:24] new boilers.
>> Comments
[29:26] » question.
>> Go ahead.
[29:28] » Each quarter is 659.
>> Correct.
[29:31] » Okay. The 26 is not a quarter. That's
the
[29:35] » correct total.
>> Okay. That's better.
[29:40] » I exceeded. Go ahead, Commissioner Wy.
>> We We got to do this. We got to get
[29:44] these boilers in. We're fortunate that
these boilers are still under warranty.
[29:49] We need it's our only option.
>> I think that and I um explained which I
[29:54] think they really pushed for the
warranty as a defect of the manufacturer
[29:59] because they came off the line one after
another. If they were two boilers that
[30:04] were within 20 numbers, they wouldn't
say that it was a defect of a
[30:09] manufacturer. So
>> yeah,
[30:10] » we got lucky.
I'm seeing something here where
[30:15] installation is not included in the
above pricing. Someone decides shardan I
[30:21] have to install. Is that
>> the guaranteed prices is the last page
[30:26] of 2636 that they're going to do all the
work
[30:31] » item description.
[30:38] If you look at the orderly services cost
includes all chemicals and services we
[30:43] have discussed for the hot water boilers
and chill loop service. This is not a
[30:47] low ball estimate to get your business
in current pricing we feel. If you look
[30:50] at the item description it includes the
quarterly service visits include closed
[30:54] loop treatment for hot water boilers
chilled loop all water testing on hot
[30:58] water and chill loop systems chemical
delivery and empty container disposal
[31:02] » quarterly.
But it's the page before it's it's
[31:08] saying installation
[31:12] I think the the filters and things like
that filter vessels
[31:17] » the filter vessels when they put the
quantity
[31:20] » somebody else has to install the filter
vestable vessel vessels add the cleaning
[31:25] chemicals and plush systems someone
other than Chardan has to do that
[31:30] » I don't know about the equipment pricing
is the back page page when I received it
[31:36] from them when they came out to do it
and one that will get us to the 7.0 PH
[31:42] level.
[31:45] » Make a motion to approve this. You need
this, correct?
[31:48] » Yes. And then there's going to be some
budget attachments for it.
[31:51] » Support.
>> We have a motion to support discussion.
[31:55] This is to clear our water up. No,
>> you got to do it. You
[31:58] » got to do it. Uh, any further
discussion? Roll call vote. Greg Scott.
[32:04] » Yes.
>> Barls Wilty.
[32:06] » Yes.
>> Roger Mayhew.
[32:09] » Yeah.
>> Jenny David.
[32:11] » Yes.
[clears throat]
[32:13] » Yes.
>> Resolution to approve control solutions
[32:15] for HVAC services.
>> As you see that this is $700. This is
[32:19] programming for control solutions. No
allowance to repair faculty. The HVAC.
[32:23] These are for the controls that needs to
be done with the three-year agreement.
[32:27] And if you see, I think it expires on
8.2626. said it has already expired and
[32:33] so that's why it's coming tonight.
>> Comments, questions?
[32:38] » Here's my question on this on the
resolution.
[32:43] It says whereas control solutions pro
provided a proposal to pro perform the
[32:49] necessary repairs to the highback
control equipment at a cost won't cost
[32:55] not to exceed $700. I don't think their
quote has anything to do with repair. I
[33:01] thought it specifically had a disclaimer
in there for repair.
[33:05] » Yep. So, we take the word out repair
to perform
[33:10] the control equipment.
[33:16] » It's a software update. Correct. Am I
not?
[33:19] » So, we can change it I guess and say
necessary software update for continued
[33:24] operation temperature management
maintenance of county facility. That was
[33:27] the question I had when I was Thank you.
When I was reading it over earlier
[33:30] today, I knew I had a question about one
of these and that was it. So,
[33:33] » okay. With the amendment that says to
perform the necessary software update
[33:38] HVAC control equipment
that good
[33:41] » works for me.
>> Okay. You need a uh
[33:46] » I'll make a motion to adapt with change
>> motion. Commissioner Serb
[33:54] Commissioner Wily discussion roll call
vote.
[33:58] Yes.
>> Roger Mayhew.
[34:00] » Jenny David.
>> Yes.
[34:02] » Mark Serbrook.
>> Yes.
[34:04] » Craig Scott.
>> Yes.
[34:06] » Resolution authorizing budget amendment
for sheriff's office older building util
[34:10] utilities.
[34:15] » That doesn't need to be tonight. So, we
didn't need to vote. This is just a
[34:17] budget amendment that is we talked about
the $3500 to supplement what's going to
[34:22] happen the rest of the year because
we're over budget paying the utilities
[34:26] for the old jail. So, is going to be
done next week.
[34:31] » Okay. Do we need to talk about it
though? Correct.
[34:33] » Yeah. Take us through this fiscal year.
>> Correct.
[34:37] » This month.
>> This month. Correct.
[34:40] » Comments.
>> So, the funding is coming out of the new
[34:44] jail. We're going to
>> It's going from one item to the other
[34:48] because the prior administrator moved
all the utilities in the maintenance
[34:53] budget. So, it's coming out with the
>> correct. Correct.
[35:00] » You have anything, Commissioner May?
>> Where is it coming from?
[35:04] » It's coming from a line item from the
sheriff department utilities that's in
[35:09] with the maintenance building and
grounds. One line item one line item to
[35:13] another
>> coming out of their own budget.
[35:15] » Right. That's what I wanted to know.
>> Yes.
[35:18] » Commission. This is just another reason
why we need to keep a positive forward
[35:23] motion to get things figured out over
there with the evidence, get the
[35:28] evidence moved, get paperwork, whatever
else between the clerks and that needs
[35:33] to get figured out and get that building
closed down completely closed down.
[35:41] » Commissioner Scott,
[35:46] » how much to get us through? How much of
this is prior to today and after
[35:52] » budget that was 1,100 or 1,200
and then but it's probably even more now
[35:59] because that was in August when we began
to talk about it but the last time I I
[36:04] don't have my budget
>> I'm looking at another thousand dollar
[36:06] get through this month.
>> Correct.
[36:09] » We're using that much power.
>> Correct.
[36:14] » Okay.
Anything
[36:18] unders sure if I read you sent an email
after our last meeting.
[36:22] » I was hopeful that I found something.
[36:27] » I misspoke a word.
>> Huh?
[36:29] » I misspoke a word.
>> Yeah. So I I was just looking at the two
[36:34] line items and then Tracy confirmed that
we already handled what I thought I was
[36:39] seeing and so materialize.
>> Yes. earlier. I thought in the winter
[36:45] time the hat was down to like 300.
You went wreck went over there and you
[36:50] looked and it was down to 300 watts or
something. This for the electric.
[36:55] Yeah, we were specifically looking at
the electric. I'm not sure what the gas
[36:59] because they there was a DTE bill too
because they had there was some heat
[37:06] going in there with the circulating
pump. So that's we were thinking was
[37:10] eating up a lot of it. We didn't realize
that there was you now housing in there,
[37:14] » all the utilities, everything. Yeah,
>> it's a little bit more than that because
[37:19] I know that since I've been here, this
is would be the second budget amendment
[37:23] that I requested.
>> I'm just saying now
[37:28] it ain't winter. We're paying more
products where
[37:31] » I was trying to keep a really good eye
on when I was doing claims to figure out
[37:35] what that was. And I haven't, in all
honesty, shame on me, I haven't looked
[37:39] at that individual bill for claims. I
start claims this month and I'm going to
[37:44] be on for the next six months. So you
can, but I'm going to be keeping an eye
[37:47] on it again.
>> Okay.
[37:49] » Until we close that place down.
>> I've been doing them and we've been
[37:51] watching that because I report every
meeting as far as when we do claims how
[37:54] much it is like the annex building, this
building, and I want to say it's been
[37:58] running just for the electric. It's been
between 3 and 250 to 350.
[38:03] » Okay.
So, but that's for everything. All
[38:07] utilities over there,
>> right? That was more than that before.
[38:11] » It was. Yeah. We knocked it after Bre
and I went over there. We Well, when I
[38:16] killed those security lights over there,
that knocked about 90 bucks a month off
[38:21] the top. Just shutting those down. So,
[clears throat]
[38:26] » okay. Uh, where am I? A resolution to
approve budget amendments for expenses.
[38:32] So these expenses that we talked about
we do need this past tonight. This is
[38:35] for the water, the control repairs and
some maintenance items that were over
[38:39] budget. There's been a lot of things
that have been done and they've been all
[38:42] coming out of building and grounds
maintenance and to make them whole.
[38:44] There is money to move within line items
and um this would cover the water
[38:51] testing control
utilities and other line items that were
[38:57] over budget.
[39:01] I'll make the motion to approve the
resolution.
[39:04] » Motion Commissioner Serb
[39:08] » support from
Commissioner Wilty, are you going to put
[39:12] this all on the uh
we get on our iPads? What's that form?
[39:18] Yes. What is that called? Budget
transfer requests. Yes. I I really enjoy
[39:22] seeing those. See where it's coming
from, where it's going. I mean,
[39:26] » I really do.
that form.
[39:31] » Okay. Any other questions? Roll call
vote.
[39:34] » Rder Mayhew.
>> Yeah.
[39:36] » Jenny David,
>> yes.
[39:37] » Mark Zerbrook,
>> yes.
[39:39] » Craig Scott,
>> yes.
[39:42] » Philipsy,
>> yes.
[39:44] » Resolution to approve threeyear firewall
advanced protection service for
[39:48] subscription.
>> This is a resolution from the IT
[39:51] director. That's included.
>> Tom. Oh, IT director. Tom.
[39:58] » Yep. Do you have that included with the
memo?
[40:03] » I don't need this approved tonight.
>> You have anything to talk about here?
[40:08] » Um, just it's a protection for our
network for our firewall. We've had it.
[40:11] Uh, it's used to be part of the annual
contract resolution, but those kind of
[40:15] went to the wayside a couple years ago,
so now I I bring it to you for approval.
[40:20] But I I source quotes and I try to do
multi-year agreements because you can
[40:23] see on the pricing when we do a
multi-year agreement, it becomes cheaper
[40:26] per year. Um, so that takes a little bit
of logistical things on my end when I
[40:32] work with, you know, the administration
on the budget. I have to look ahead and
[40:36] see what's expiring. And I knew last
year at this time that this was going to
[40:40] expire in September of this year. And
that's the money's budgeted.
[40:45] » Cost is 292149.
>> It's 8,7648
[40:50] for the entire three years, which breaks
down to that annual average. But we pay
[40:55] it all up front. Oh, we pay for the
three years.
[40:58] » Correct.
>> Comments, questions? We'll put this on
[41:02] for next week.
>> Yeah, I understand.
[41:05] » IT director recommendations to purchase
20 computers for replacement.
[41:10] » Um, same thing. Part of the planning
last year for this year's budget was to
[41:15] replace 20 computers. Um, these were
bought right after I started and I
[41:21] sourced four quotes.
Pricing is not getting any cheaper. It's
[41:25] It's unfortunate, but uh I'm asking to
spend the money to replace the 20
[41:30] computers out of the network software
and hardware line item.
[41:33] » Question for Tom. Tom, what what type of
computers are these?
[41:37] » They're desktop computers,
>> right? But what brand?
[41:40] » Dell Hlet Packard. I s I sourced Dell. I
I asked for quotes. They were slightly
[41:46] higher. One thing, and this is kind of
important to me, the there's no speaker
[41:52] jack on the back of the computers.
They're all in the front.
[41:55] and comparable hardware and the way some
people have their desktops set up. That
[41:59] was kind of a a thing for me.
>> Okay. Thank you.
[42:04] » You're welcome.
>> Any other comments, questions?
[42:08] » Money is in your budget, right?
>> Yes, it is. There's 38,000 in there
[42:11] right now. This will leave me with about
2500 at the end by the by with the
[42:15] firewall subscription and the computer
purchase.
[42:20] » And the hard drives, the the DVD drive
is separate, wasn't it?
[42:23] » Correct. There's just five of them. One
of the complaints that I get is they
[42:26] don't build them into a lot of the
towers anymore. So, I'll get a
[42:29] department like the sheriff's office.
They still get video from like Walmart
[42:32] and whatnot on DVD. So, I bought five to
kind of share around type thing.
[42:38] » Okay.
>> I'm not buying one for every computer.
[42:41] » Well, I see that. Thank you.
>> You're welcome.
[42:44] » Any other comments, questions?
RFP for garbage collection and disposal
[42:50] services.
Uh we've talked about this
[42:55] over last couple years. Uh what we saw
when we bid out propane was a huge
[43:01] savings. And want to take a look at
this. Um we have mult we have multiple
[43:08] companies picking up our multiple sites.
This would bring us down to one company
[43:14] and hopefully hopefully a much better
price.
[43:20] So, um,
as you can see, u the different sites,
[43:27] uh, six different, uh, six different
sites that the county has.
[43:32] » Yeah, claims I think it was briefly
briefly at least brought up. I was
[43:36] shocked seeing the cost from all the
dumpster.
[43:38] » Yeah.
>> Three different companies.
[43:41] » Yeah. I didn't pay attention to that
aspect. I just seen the cost. They were
[43:44] all individualized. It was It was very
high. I think we definitely need to do
[43:48] it.
>> So, we'll put it out. Uh,
[43:53] » is that dumpster only or is there is
there trash? Is there pickup for any
[43:58] trash? Is there any trash cans?
>> No, this is just just dumpsters at this
[44:03] building, the sheriff's office, RV RV
park, the airport,
[44:09] uh, the transit, the nature park, and
the nature park. So,
[44:16] Uh, recommendations for annex.
Oh, I'm sorry.
[44:20] » I gota just my curiosity got me up.
>> Paint scheme. I see. Did you guys ask
[44:26] for a paint scheme?
>> Do you have something in mind?
[44:29] » Yeah.
>> Like individualized for each location.
[44:31] Is that what you're Well, you talked
about wraps and
[44:35] » No, no, no wraps.
>> Well, I saw it says wraps. Oh, well, I
[44:39] mean, we threw it in there, but
>> uh in my experience in my experience,
[44:44] » I I had a number of I had a number of
customers that might have had a blue
[44:50] pole bar and they'd like to have the
blue the dumpster blue next
[44:53] » blend in with the surroundings.
>> If like I'll tell you if PFL is the
[44:58] winner here,
>> it puts green.
[45:01] » I hate that bright green. I hate that
bright green. I don't
[45:04] » Wow. And and you know at my at the
apartments I own I had Billies. I I had
[45:11] Phillies when Billies was in business.
They were bright red. I hated the bright
[45:15] red. Your shirt looks great. But the
dumpster bright red I didn't like. So I
[45:19] called them up and I says, "Hey, I'd
like to paint my dumpster." Oh, go
[45:23] ahead.
>> So it's a it's more of an olive gray or
[45:27] green. I was just curious as to,
>> you know, we have a we have a Billy's
[45:32] dumpster at the at the uh at the uh
nature,
[45:36] » you know, I mean, it's bright. I mean,
it's an attention getter. And if
[45:41] somebody sees the dumpster, ride up
there and empty their car out. And if
[45:47] they know it's there and it's not near
eyes, next thing you know, there's a
[45:52] couch sticking out, you know. So, uh,
without having to build a an enclosure
[45:59] around it or something like that, you
know, and of course I drove truck
[46:03] enough. I hated enclosures because you
had to get out, open a damn door, you
[46:08] know, but, you know, just painting it
can make a big difference. I was just
[46:12] curious.
>> So, we looking at cost or we looking at
[46:14] color?
>> We're looking at cost, but we're
[46:17] building it into the RFP. We're asking
them
[46:21] » if they could do it. Well, now you're
willing to
[46:23] » or willing to let us do it.
>> You know, willing to let us do it. Say
[46:28] like the at the at the sheriff's office,
you know, we might want to paint it the
[46:33] color of the wall.
>> This blends in.
[46:36] » Good thought, Commissioner Scott.
Thanks.
[46:38] » And if they want to put a flower on it,
maybe
[46:40] » recommendation for annex rent analysis.
>> As this is talked about and discussed,
[46:45] there's a couple different ways. Um, it
had some recommendations. Tracy pulled
[46:50] some numbers in regard to how much other
things cost in the annex building to do
[46:54] everyday business. And we went by square
foot. You have um some various
[47:00] recommendations for square foot of
usage. This was on an Excel spreadsheet,
[47:05] but Tracy tried to condense it as much
as can so you can see the proposed
[47:10] monthly. If you go to um 24 what we're
paying for 24 square foot 20
[47:20] $20 per square foot and then with all
the amen amenities that are received
[47:24] there's $30 per square foot at the
bottom.
[47:29] We have some individuals here that rent
space. Do you guys want to come up? You
[47:32] want to give your input? It impacts
whoever whomever is paying rent. Come on
[47:37] up, guys.
[47:43] So, this is part of the MSU extension.
>> Thanks for coming, guys.
[47:48] » Thank you. Okay.
>> So, um with the rent for the annex
[47:53] building, um we understand that there's
not been an increase in our rent in
[47:57] eight years and a reassessment is
reasonable. We feel that MSU Extension
[48:03] values the long-standing partnership
that we've had with Ogma County um
[48:07] supporting fair and transparent cost
evaluations. Um the magnitude of the
[48:12] proposed increase, the proposal increase
from $12,000 annually to $21,000
[48:19] represents a um $9,000 increase, which
would be a 75% increase in a single
[48:25] year. And that level of increase is
significant and exceeds what we've
[48:29] reasonably been able to absorb with our
current millillage which was passed in
[48:33] August. So the millage that we passed
was a 0.145 [snorts] millillage and we
[48:39] did not budget for such a high increase
at that time which would then
[48:43] potentially um result in us over the
course of those eight years running out
[48:48] of funds that we have in that millillage
for programming and potentially could
[48:53] cause us to have to address staffing
during that time. So, the cost per
[48:58] square foot analysis that we saw, um,
the $30 per square foot rate includes an
[49:04] estimation of custodial services at
$41,600.
[49:09] Um, that custodial services is
accounting for five days of custodial
[49:14] services with two individuals working
for two hours per day. And in reality,
[49:20] what we're seeing is two custodial
service members who come to our office
[49:23] three days a week and they are there for
less than an hour. So that rate, if you
[49:28] do the math and calculate it out, would
be $12,480
[49:33] versus the $41,600 that is listed on
that budget. Um, when we recalculate
[49:39] using that figure with the service
levels, the true rate for square footage
[49:44] for the building with the amenities that
you've listed would be 20,000 or $2010
[49:49] per square foot. And then when we look
at the impact of potentially raising to
[49:55] $30 per square feet, that rate would be
2575
[50:00] for extension, which would be 30,9900
annually, which would absolutely result
[50:05] in us having to reduce services over the
course of the eight years um and
[50:09] potentially impact our staffing. Um we
would not be able to sustain that over
[50:14] the course of those eight years. So,
what we'd like to request is an
[50:18] incremental adjustment um to get us up
to that $20 a rate um square foot rate,
[50:24] but doing it over the course of time and
allowing us to phase in, which we could
[50:28] then absorb and be able to not have it
impact our programming. Um,
[50:33] [clears throat] and then I also noticed
that when in the in the budget for the
[50:39] $20 per square foot, it was noted that
there was proposed monthly rent, which
[50:43] is rounded up to the nearest 25 or $50.
So, our rate should have been listed as
[50:49] $1,725,
but it was listed as 1750, which doesn't
[50:54] sound like much. It's only $25 a month,
but over the course of eight years is
[50:57] $2,400, which is me meaningful for us
with such a tight budget. So, um, in
[51:03] summary, we'd like to just share that
we're committed as a tenant and as a
[51:07] partner of yours, but we would like to
look at this and how we can do this from
[51:11] a data-driven incremental rent
adjustment that makes sense for everyone
[51:15] and serves our community and the the
voters that we've had support our
[51:19] village.
>> I just want to say we we serve your
[51:22] public. It's your public that comes into
our office. It's your public that comes
[51:26] in, not just for the extension, but for
all the offices. And um when we have a
[51:31] meeting, it's with your public and and
um we want to be able to serve the
[51:35] public. We're not a for-profit business
sitting there. We're we're servants that
[51:41] are are serving your public.
>> You're really twisting my hair. I'm
[51:45] telling you,
[51:48] » any questions, comments? Mr. S,
>> your proposal on incremental,
[51:54] are you think about spreading that over
three years, five years? What what's
[51:58] your
>> We would be open to either. We'd be open
[52:00] to that.
>> So if you if we came back and said,
[52:03] "Okay, over a threeyear time frame,
>> we'd be open to that.
[52:07] » You could look with that."
[52:12] » No,
I just know when our bills come due, we
[52:15] don't get to
>> I mean, we get the RFP. We have done it
[52:20] in the gas and and they're going to try
it in the trash, but when that bill
[52:23] comes through, we got to pay it.
We don't get
[52:29] your money.
>> So what are you saying?
[52:32] » Yeah, I'm saying that when our bills
come, do we have to pay them?
[52:37] » Sir, Commissioner Scott,
>> I want to cover the costs of having a
[52:41] building. You know, now you're you're
the total annual cost here. Can I ask
[52:48] 85,000?
>> Is that what I'm saying on top line
[52:52] there?
>> Correct.
[52:54] » Okay. that was calculated with an
estimate as you see the top our HR
[52:58] financial person did that calculation
>> um and those were obviously estimates to
[53:04] include and you see two different
versions that don't include that and the
[53:08] first per the IT recommendation that
broke up the calculated cost and then at
[53:14] the bottom that would be the different
per square foot cost correct
[53:23] » anything
looking at
[53:26] » Commissioner.
>> Uh, I appreciate that you guys
[53:29] understand obviously the reason why
we're here and why we need to increase
[53:32] our costs. I mean, of course, we we've
got to cover our cost. We've got
[53:36] maintenance that's going to continue to
happen every year. Um, but you guys are
[53:39] great partners of our you guys know that
I've been a big cheerleader for MSU
[53:43] extension and all the great things that
you guys do here in the county. So,
[53:46] definitely want to work with you. I
think it's feasible that we can do this.
[53:51] So yeah, what we're looking at is a
spreadsheet that's got square feet of
[53:55] usage. It's got the building department,
Avenue Housing, 911 dispatch, and it
[54:00] looks like you guys out of everybody has
the most square footage. Correct. You
[54:03] agree with that?
>> Okay. Current rate, everybody's been
[54:07] playing the same, which I don't agree
with. So now we are trying to make it so
[54:10] it's fair.
>> That makes sense.
[54:13] » Um, current price, it looks like it is
estimated at for you guys $11.65.
[54:20] And according to this, the proposed was
$20 per square feet,
[54:26] but your calculations were different for
>> Oh, according to this, the IT
[54:30] recommendations, it lists at $21,000
annually. Um, the monthly rate was 17 or
[54:39] 17167,
which was rounded up to 1750. That's for
[54:43] the $20 rate, which seems reasonable
when I do the adjustment for the actual
[54:48] custodial cost that you have. I would
also say that the maintenance um
[54:53] calculation here, which is listed in
your fourth column, is also skewed. Um
[54:57] that's listed as one hour per day, 5
days a week, 52 weeks a year. We do not
[55:02] receive maintenance nor mowing services
at that level. We never have. So, I
[55:08] didn't calculate that in. I just left
that one the same. calculated the
[55:11] custodial services with with what we're
actually receiving for custodial
[55:15] services and that puts us at the $20
rate. So $20 is reasonable to us. $30 is
[55:21] not.
>> I do agree with the you know hearing
[55:24] $1,700 per month for for,30
square feet um is 100% reasonable with
[55:33] year it would be about $21,000
>> per year.
[55:38] Um Tracy, do you want to add anything to
this? on it. No, I just they asked why I
[55:42] wrote estimated because we don't
remember how much time spends over there
[55:46] repairing anything, mowing, and the
cleaning girls need to be over there a
[55:50] lot. So, we just estimated two hours a
day
[55:53] » and I believe in the last year we've
submitted three tickets for maintenance
[55:57] in a year's time. Sometimes they're not
submitted through I mean I'm not saying
[56:00] that there over that time but there was
a period of time because um our zoning
[56:05] director had called there's been some
things that have gone over that they've
[56:07] gone through emails that have the system
that may have taken I think you needed
[56:11] you brought it to the attention of some
vents or something.
[56:13] » Yeah. There's mold in the bathroom
>> and there was something up above on the
[56:18] ceiling and then we had um we had to put
ant traps over there for one time
[56:23] because I walked over there with Chris
to do it. So there's a lot of things
[56:26] that don't go through the system ticket.
Yeah, but definitely not two hours a
[56:30] day, five days a week, all year long.
It's absolutely not.
[56:33] » So you're you're
if if we were to go in this IT thing,
[56:40] it's $60,000 at the end of the year.
It's cost us 85.
[56:45] We're not covering our cost.
Is that is that what I'm reading here?
[56:50] » No, I'm saying it's not costing you at
85. It's actually
[56:53] » Okay. Okay.
Thanks for your opinion.
[56:58] » There's different
>> Okay. Thanks for your opinion. How much
[57:00] our building cost?
>> Okay.
[57:03] » Well, I'm trying to be nice about it,
but at the same time, you know, hey, I'm
[57:08] a landlord and I got cost. And the
renter pays for the cost. That's all
[57:14] there is to it. That's business. Okay.
I'm trying to make a buck. We're not
[57:19] trying to make a buck here. Just like
you said, you're not trying to make a
[57:22] buck. We're not trying to make a buck.
We're trying to pay the pay it off.
[57:27] You're you're you got what what the what
the county here used to do is take out
[57:32] of the general fund and give to you
people. Okay. When we that was that was
[57:39] under $100,000 down around 65 $70,000 at
the time. And when that got cut out by
[57:47] previous commissioners, you guys opted
to go to a to a millillage. your
[57:53] millillage brought in almost twice the
amount of money that the a lotment was
[57:58] from the county. Now over this course of
time you've been able to spend all that
[58:05] and we should have been raising your
rent all along but we didn't.
[58:10] And now we're talking about it.
>> Our millillage allowed us to reach
[58:16] coordination.
>> Okay. And so now now you're talking
[58:19] about and you're bending my arm around
me saying, "Well, geez, if it's going to
[58:24] cost me this much money, I might have to
cut services and lay off." Can't you cut
[58:29] down square footage use?
>> So then your price would go down if you
[58:34] went. So there's no reason to threaten
me,
[58:37] » with a job, with somebody's job. If you
can just cut the cut the amount of
[58:43] square footage you use, you you're in
you're in other counties in your
[58:49] district, right? But county provides you
more space than any other county does.
[58:55] » No. Which county has more?
>> They have more space in the Alona office
[58:59] than we do.
>> I'll check on that.
[59:01] » And
>> go ahead. This is a negotiation. This
[59:05] isn't an argument.
>> Oh, no. It's negotiation. Correct. I'm a
[59:09] little harder core than the rest of
them.
[59:12] » Okay, dear.
>> Thank you.
[59:14] » I just
>> I can recalculate it. If the cleaning
[59:16] girls are really there for an hour a
day,
[59:20] » we'll send them over
>> then we can recalculate that as well.
[59:24] So, the expenses could be adjusted.
>> Yeah.
[59:29] » Can I answer about the square footage?
So, we do have two open office spaces
[59:34] right now. Um, I would like to keep
those if possible for our footprint,
[59:39] which is why we're looking at continuing
to keep the same square footage that we
[59:43] have because we're hoping to hire and
bring new people into this county and to
[59:48] help service this county. So, that's why
we do have those two vacant spaces at
[59:52] the moment.
>> You know, obviously the public wants
[59:54] your services. They voted on them. They
approved them. But looking at this
[59:58] realistically wise, I mean,30
square feet for $21,000 per year per
[1:00:05] rent is pretty cheap.
>> I mean, it really truly is. So, I concur
[1:00:09] with Commissioner Scott maybe a little
bit differently that highly doubtful
[1:00:13] that $21,000 covers the cost. I agree
100%. We're not looking to make a
[1:00:18] dollar. Um, I'm okay with with taking
you to that rate uh and then
[1:00:24] re-evaluating this on an annual basis. I
mean, just to make sure everybody's
[1:00:28] happy, everybody's pleased. That way,
again, issues can be brought forward at
[1:00:32] that time, whether you're you're not
happy with something going on with the
[1:00:35] building. And so, it's it's the way that
uh a rental agreement in my opinion
[1:00:39] should work.
>> So, we also made a lot of improvements
[1:00:42] over there with our ARPA money that
needed to be done. And I know there's
[1:00:44] more that probably will need to be done.
So, I mean, this is conversation.
[1:00:49] So,
there any other comments, questions?
[1:00:56] Michel say anything?
>> No.
[1:00:59] » This is, you know, maintenance is one
thing or how long somebody stays order.
[1:01:04] Like this is a building with full
utilities. You guys are not paying
[1:01:09] utilities.
You know, you you take a private office
[1:01:13] space in in town here and I'll bet you
that they're paying their own utilities.
[1:01:19] You guys, you guys kept air heated in
the winter, air conditioned in the
[1:01:24] summer. That isn't bad. That's not bad
at all.
[1:01:28] » Supplies.
>> And they're nice office.
[1:01:30] » Supplies are the supplies in this.
Toilet paper, paper, trash bags,
[1:01:34] » estimate supplies, base, $200 a month,
toilet paper, paper towel, and garbage
[1:01:38] bags. And I can tell I do that ordering.
And we go through a lot of garbage bags,
[1:01:42] toilet paper.
>> You brought that up.
[1:01:45] Okay, I think before we make it, this is
conversation. We up till uh we have a
[1:01:50] couple a little bit more time to come up
with a decision. We want to hear your
[1:01:53] guys' arguments and and estimations and
we may come back to you with more
[1:01:56] questions.
>> We wanted to hear their discussion, not
[1:01:58] their arguments, right?
>> Sorry, conversation. Thank you.
[1:02:02] » We appreciate the partnership with the
county because it helps us to serve the
[1:02:06] clientele better.
>> Thank you.
[1:02:09] » Absolutely.
>> Thank you.
[1:02:12] 911
>> 911.
[1:02:19] » Well, I was not aware of this
spreadsheet at all until first thing
[1:02:23] this morning.
>> Um, so I really haven't had a lot to
[1:02:28] look it over with the fine tuned code.
Not not what I'm really here for.
[1:02:33] » What Dorothy and Phil said, 90% I agree
with 100%. um the uh statements of the
[1:02:41] cleaning, the maintenance, etc., etc. Um
the one thing I would like to make a
[1:02:46] mention and to make everybody aware is
there is some issues with the building
[1:02:51] and I don't know if it's one of the
reasons that the utilities are so out of
[1:02:54] whack.
Um there's three furnaces there. Only
[1:02:59] one is working at the moment moment and
that's the one that services our area.
[1:03:03] Um, so it is creating the bathrooms, the
kitchen to be ice cold. Uh, and it
[1:03:10] spreads out to the entire other areas of
the building. They have actually shut
[1:03:14] the thermostats off and the building is
maintaining in this mid60s. I have no
[1:03:20] idea why. I'm not a licensed HVAC
company of any nature. Um, we did had
[1:03:26] had a uh HVAC come into one of our mini
splits in our server room and um
[1:03:33] showed him around some things and there
may be some concerns with way the HVACs
[1:03:38] are um being uh the design of the
piping. I'm not sure, but there is some
[1:03:43] mold up on the ceiling and there's been
some documentation that have been shared
[1:03:47] prior to. So, um absolutely we're in the
same boat as far as the rent. we it
[1:03:53] hasn't went up as far as I'm aware since
day one for us. That's not the concern.
[1:03:58] Um discussions is absolutely key and
like I said, I didn't know anything
[1:04:04] about this until this morning and I'll
be honest, that's exactly why I stayed
[1:04:08] after on the other meeting to to listen.
So, uh square foot to square foot get
[1:04:14] it. I realize that we are a 24-hour
7-day 365 um type of a operation. Uh but
[1:04:23] cleaning, they don't come into the
dispatch center. They they don't that we
[1:04:27] clean our own things. We supply our own
cleaning supplies. Um garbage bags,
[1:04:32] we've also done that. Um yes, the
cleaning ladies come in to the office,
[1:04:37] take out my garbage or I will take it
into the kitchen, whichever. Um so I'm
[1:04:43] just like I said, it's it's bound to
happen. We understand that. um just a a
[1:04:49] fair discussion about it and like I said
I we have a board meeting next week and
[1:04:54] obviously this is what we kind of have
been waiting for in a sense to work on
[1:04:59] our budget because we have the same
budget you guys do and we're trying to
[1:05:03] ascertain what we need to try to set
aside for budget. So
[1:05:07] » just a question for housekeeping
purposes for us.
[1:05:10] » Um so I hear that you pay your own
cleaning supplies. Do you buy your own
[1:05:14] toilet paper?
>> No,
[1:05:16] » the county buys that. Just so I
understand. Yep. Absolutely. I just I
[1:05:20] just want to be clear.
>> Absolutely.
[1:05:22] » There's lot to the bathroom. Yeah.
>> And and the paper towel in the
[1:05:27] dispensers. Yes. We do provide our own
paper towel in our dispatch center for
[1:05:32] our kitchen.
>> Uh our own dish soap,
[1:05:34] » but not the bathroom. We we Okay. I just
want to be clear.
[1:05:37] » Absolutely. Absolutely. Comments.
Commissioner Sh.
[1:05:44] » Commissioner May,
>> Commissioner Scott,
[1:05:51] » Commissioner,
>> um, I'm concerned about hearing about
[1:05:55] some of these HVAC issues. Can you get
with Chris and building inspectors over
[1:06:00] there and
>> have them give us a detailed report of
[1:06:04] what's working, what's not working over
there, and what we need to do.
[1:06:08] » Were we aware of this?
Um, I know that there's been some
[1:06:12] statements about the uh climate issue
being not
[1:06:18] some of the dispatchers like warmer when
they're inside of our building or our
[1:06:23] center. Some of them like it cooler. Um,
there is a drastic difference when you
[1:06:27] go from one part of the building into
the dispatch center. Um, but as far as
[1:06:34] the other furnaces and whatnot that I
was only myself with my HVAC person last
[1:06:40] week,
>> um, but I do know that the there have
[1:06:44] been some statements from the cleaning
ladies and the other staff over there as
[1:06:48] to the being cold all the time. She
always wears a sweater.
[1:06:50] » 62 to 65 degrees on a regular basis.
>> In your dispatch center, you're saying
[1:06:54] is where it's warmer? Well, the monitor
has put off heat, correct? I mean,
[1:06:58] » dispatch center is not much warmer. It's
coming up about 66 to 68. I thought you
[1:07:02] said it was quite a bit warm. I'm sorry.
The other side of the building where her
[1:07:05] office is and where the conference room
is. We had a meeting in there a week ago
[1:07:10] or two weeks ago and I'm like I can't
feel my fingers. I can't feel my toes. I
[1:07:14] walked over and it was 62 degrees.
>> Yeah. I'm surprised because I I guess I
[1:07:17] when we're in our 911 meetings and in
our zoning meetings I I don't really
[1:07:22] notice it but we we are aware of it now.
We'll look into it.
[1:07:25] » Yeah. I mean, like I said, I mean,
obviously, uh, you got, you know, the
[1:07:29] different types of lighting, the LEDs,
you know, there's a lot of different
[1:07:31] things for high efficiency. I just maybe
a study needs to be done by somebody.
[1:07:36] Not my
>> electric bill over there is
[1:07:39] » Oh, I imagine I imagine I know that the
majority of us at on the night shift
[1:07:43] when I did work nights, we shut as many
lights off as we could just to help. And
[1:07:47] uh, you know,
>> and your it looks like your square
[1:07:50] footage, which I actually thought would
have been a little bit higher than that,
[1:07:52] was 8.90. So, I mean,
>> to be honest, I don't I didn't measure.
[1:07:57] [laughter]
>> Brian measured for everyone. There was a
[1:07:59] payoff a couple weeks. Yeah, there was.
>> Yeah. Yeah.
[1:08:02] » No, thank you. There'll be more
discussion. So,
[1:08:05] » thank you.
>> Thank you. Thank you.
[1:08:06] » Uh, and then how housing, you probably
haven't heard from them. Have you heard
[1:08:12] from them on this? And I don't think And
then the building department, anything
[1:08:16] from the building department on this?
>> They did the map for us. So, no.
[1:08:22] Anything to add to this, Tracy?
>> No. Like I said, the estimated ones were
[1:08:26] just because I did it last night and I
didn't have anybody to talk to besides
[1:08:30] granting on how many hours, who's where.
So, that's what we estimate.
[1:08:35] » Well, this is a good breakdown. So, it's
the first time I've ever seen a
[1:08:38] breakdown like this.
>> Another thing I would say is we don't um
[1:08:41] break down the repair and maintenance.
So, if we fix roofs or windows or
[1:08:47] anything over there, it's all grouped
into one line. And maybe I would suggest
[1:08:50] we pointed out like we do the utilities
for repair and maintenance. So if you
[1:08:56] guys want to keep track for the next
year how much repair and maintenance we
[1:09:00] put into that building that would be
separated in your budget.
[1:09:04] » I think that'd be good for data
purposes.
[1:09:07] » Only thing I mean I understand and I'm
not a a landlord by any means nor do I
[1:09:12] want to be but
>> sure I'm for sale.
[1:09:17] Um, but I mean our I see breaking that
down, but our job as far as is to
[1:09:23] maintain that building. I don't see
where that would be beneficial to me and
[1:09:27] maybe I'm not understanding this
correctly to know how much it cost us to
[1:09:31] maintain
that section of the department. I mean,
[1:09:35] as far as utilities and products and
everything else,
[1:09:38] » garbage bags, toilet paper.
>> Absolutely. But it wouldn't do me any
[1:09:41] good to see how much it costs to fix her
window because that's my responsibility,
[1:09:45] not hers. Am I Am I not understanding
that?
[1:09:48] » Because Craig's asking how much does it
cost to keep
[1:09:51] » I I get that.
>> That would be the only way you could
[1:09:54] separate that out.
>> Okay. Uh memo from Ross Common for 82nd
[1:09:59] Court recommendation for proposed
transition of IT services.
[1:10:04] » Can I ask question? Are we bringing any
question of this up to next meeting
[1:10:09] » for the rent?
>> For the rent.
[1:10:11] » I I guess do you guys want to We have to
make a decision on this. What time frame
[1:10:14] are you looking at?
I mean, I'm just asking, is there going
[1:10:19] to be a resolution written for this?
>> When would you like
[1:10:22] » this plan that we're going with?
>> When would you like to uh have this
[1:10:28] answer for the budget purposes?
>> Can I make a comment?
[1:10:31] » Yes.
>> Kind of like, you know, Tracy just said,
[1:10:35] she just kind of threw that stuff
together last night. Could we just try
[1:10:39] to get a little bit stronger uh numbers
on some of these costs and then look at
[1:10:44] this again in two weeks?
>> Sure. My my question was I I don't think
[1:10:50] I think two weeks is we're pushing it.
Um even on Thursday contracts
[1:10:54] » correct even come Thursday next week
next for the meeting next week. I mean
[1:10:59] we can put it on unfinished business and
have further discussion.
[1:11:02] » There you go.
>> Yep. Absolutely.
[1:11:05] » That's a good idea. In the meantime, you
I'm asking you guys to still have open
[1:11:09] communication. I'm a I'm 100% with this
uh 20. What was that? The initial one
[1:11:15] there.
>> 20.
[1:11:17] » Yes, I'm 100% okay with that. Me s
myself personally.
[1:11:21] » 20
[1:11:24] estimated 20
>> square foot. So from 911 we're charged
[1:11:27] on 20 [laughter]
>> because they use more electricity.
[1:11:33] Did we did we get any type of a estimate
on what private office space costs?
[1:11:40] » Well, when I discussed that and I
reached out to some realators, it's
[1:11:44] really really different across the
board.
[1:11:47] » And the one thing that um that doesn't
provide utilities and all other things.
[1:11:53] So, that's really hard to do. So looking
at doing the comparison,
[1:11:59] um, everyone down in our hallway thought
that it would be best to go square foot,
[1:12:04] right? Yeah.
>> And then incorporate some of those. So
[1:12:07] we we heard anywhere from uh a,000
square foot from 1,200 to 3,000
[1:12:14] depending upon location and zip code,
but that didn't include utilities. So
[1:12:20] based upon rental with utilities u that
includes all of those it's it really
[1:12:25] different where it's not $1,000.
Well, I mean, there's not like an
[1:12:32] average out there. Maybe maybe Charlie,
you're on EDC. Do you if somebody from a
[1:12:39] prospective
>> office renter comes to county, does do
[1:12:43] we provide that's the EDC provide them
with a average of a range?
[1:12:50] » There's certain data like that
>> for commercial residential spaces in
[1:12:54] Oklahoma County. Yes.
>> I just want to say something real quick.
[1:12:57] When I did my portion of it, I I did
some online research and it was between
[1:13:02] $8 and $34 per square foot for class B
office space in various areas. That's
[1:13:07] how I came up with the number. And 911
was more because they are a 24-hour,
[1:13:12] 7-day a week, 365 day a year operation.
They're the ones that I think are
[1:13:16] probably primarily using the electric
range that's over there. So, that's
[1:13:20] where my number come from. And the the
MSU was an increase to the nearest $50
[1:13:26] to try and keep the $20 and some change
closer together. Others went up 20 to
[1:13:31] the nearest 25. They went up to the
nearest 50 because it kept that that $20
[1:13:35] and some change closer together.
>> Okay.
[1:13:39] » Two went down in price,
[1:13:44] » right? Because they have smaller space,
>> right?
[1:13:46] » They don't occupy that. And then we I
think we talked about that's why the
[1:13:50] thousand dollars for everyone wasn't
equitable.
[1:13:54] » So
>> we asked for this to be based on square
[1:13:57] footage.
>> We asked for a study to take a look at
[1:14:00] maybe doing square footage
>> and you were given I think it was I
[1:14:04] forget it was quite some time ago maybe
a month ago it was given an an average
[1:14:09] of it and then it was requested to bring
something per square foot. It was
[1:14:13] » Yeah.
>> Commission just one last quick thing.
[1:14:15] So, like Tom said, you if you start
thinking about it, and I've been over to
[1:14:19] the 911 and the amount of, you know,
electrical equipment that's running
[1:14:25] 24/7, 365 days a week. I mean, possibly
if we can maybe try to get some stronger
[1:14:33] numbers. I don't know. I know Consumers
Energy has full-time employees that can
[1:14:36] come in and break down. Maybe that $25
an hour mark is too low for 911.
[1:14:44] I mean, that's a lot of electricity
usage and that's never stops 365 days a
[1:14:49] year. I think we maybe need to try to
get some little stronger numbers. We're
[1:14:53] kind of we're putting numbers in here
and it kind of just like this, you know.
[1:14:59] I know I know that takes time, it takes
data, it takes professionals in order to
[1:15:02] get that information.
[1:15:07] » Um, memo from Ros Common for 82nd Court
recommendations for proposed transition
[1:15:12] of IT services.
County Administrator controller has sent
[1:15:17] there's just a brief description of
removing um the 82nd district and
[1:15:24] overcoming the tech services in this
building. The second page is a letter
[1:15:29] from her and then the recommendations
for the three-year network.
[1:15:36] » This is no cost to us. This is them
basically taking over their own services
[1:15:40] » and the it's stated that um the ongoing
cost to Okam should be subject to review
[1:15:44] and agreement between the two.
>> There will be
[1:15:49] » is this just the district court or is
this district and circuit court?
[1:15:54] » Just district
>> just district on the that that express
[1:15:59] thing it said circuit court
[1:16:05] circuit court. Yeah, she's specifically
it's just
[1:16:07] » and I saw in her memo it said district
but when I looked at that it said
[1:16:10] circuit so I didn't know if
>> it was one or the other or both. So
[1:16:15] » just the second thank you
>> comments questions Mr.
[1:16:22] What are these invoices for
if there's no cost?
[1:16:27] » That was the threeear services that they
received for the ID IT department for
[1:16:33] them.
>> This was the installation that they
[1:16:37] would absorb.
>> They're just show us what they're pay
[1:16:39] for.
>> That was the absorption of the initial
[1:16:43] cost of the transition.
[1:16:47] What's what's our role in this then?
What's our county's role?
[1:16:53] » We have an agreement with shared IT
services and so they're going to take
[1:16:58] over the 82nd district court IT services
and then any
[1:17:08] it's both courts.
>> Yes. one.
[1:17:12] » Okay, I have it here. The 82nd district
court budget.
[1:17:20] » So to clarify,
>> Daniel, that text message from Danielle
[1:17:24] says Danielle says it's both courts,
circuit and district.
[1:17:27] » Okay. Circuit and district.
>> Thank you, Danielle.
[1:17:32] » So I think we'll just bring this back
when we get in the second
[1:17:37] anymore.
>> Correct. And if there's any costs that
[1:17:41] go between the shared, they come between
both counties to discuss,
[1:17:48] » but they're going to absorb the cost of
the initial transition.
[1:17:52] » We're separating
>> question.
[1:17:54] » Go ahead.
>> So, did these conversations start when
[1:17:57] you guys had a Zoom meeting last Monday?
Is this where this all transpires from?
[1:18:01] » Actually, she called me Tuesday. We
didn't talk about this. We talked about
[1:18:05] different services that we were one
county was going to do one, one county
[1:18:09] was doing the other and [clears throat]
then she contacted me Tuesday and stated
[1:18:12] that she had spoken to the chairperson
and the chief judge and that they were
[1:18:17] going to do their own.
>> Have you spoke to our IT director in
[1:18:21] person about this or
>> in person? No, he's been off this week.
[1:18:24] I did send it to him yesterday.
>> I'd like to know what our IT director
[1:18:29] how he feels about this.
[1:18:33] What's his role in this? I guess can you
explain this is Roscommen wanting to do
[1:18:37] their own thing.
>> So I guess I mean this really isn't even
[1:18:42] on the table to discuss this. We can't
argue this or fight this or this is what
[1:18:49] the chief judge and the administrator is
sending us notification
[1:18:54] » as a recommendation to take to board.
>> This just the two courts, judge Williams
[1:19:00] court not involved with this.
You get to keep me.
[1:19:05] » Oh, good. Good. I like you.
>> We're one county court. They're two
[1:19:09] counties.
>> Oh. Oh, I see. I see.
[1:19:12] » That makes sense.
>> Are we going to end up with our courts
[1:19:14] over West Commons?
>> We're going to end up what
[1:19:16] » with the courts all being in West Common
or
[1:19:20] » No, this is this is for the IT
maintenance and transition instead of
[1:19:27] split services.
[1:19:30] No one's
The computers are still going to be
[1:19:34] here,
but the services be split and Roscom
[1:19:40] the transition on these.
>> And what's our IT guy going to do?
[1:19:47] » Well, he does everything else for just
for this. This is for the transition of
[1:19:52] the IT.
>> He does ours will still do Okam. They
[1:19:56] theirs will just do Rosen.
>> Are you sure? They they would maintain
[1:20:02] everything in district court. So
currently right now like Judge Bennett,
[1:20:06] Casey Hinckley, Susie Stein, they're
when they log into their computers, they
[1:20:09] actually authenticate through Ross
Common County. District Court
[1:20:13] authenticates through our servers. All
of that would be transferred to Ross
[1:20:16] Common County, which I'm not opposed to.
I I think it's a good move. The one
[1:20:20] question that I do have though was
transitioning the phones. I understand
[1:20:25] their logic behind this, but the one
thing, so somebody calls the Okamal
[1:20:30] County Clerk's office and from what I
understand from this, from what I saw as
[1:20:34] of 1:30 yesterday,
you're no longer going to be able to
[1:20:38] transfer a call upstairs. You know, we
finally got on the same phone system
[1:20:42] with the sheriff's office and the jail.
You pick up a phone, you dial a
[1:20:46] fourdigit extension, you get that
person. That's the [clears throat] one
[1:20:50] thing I I question is really just the
phone service. But there's other things
[1:20:54] that I I see that we could do
differently to save money if there is
[1:20:58] going to be reoccurring cost. But as far
as working together on the migration,
[1:21:02] I'm all for it.
>> Can we work on that?
[1:21:06] » Somewhat correct.
[1:21:10] » I district
and circuit. That's our question right
[1:21:14] now. Correct.
>> Circuits maintenance 90% by Ross Common.
[1:21:17] Correct.
[1:21:21] Commissioner Scott or Commissioner.
>> So, regarding Tom's concern and I I am
[1:21:26] pleased that he seems like this is a
good move all in all and if he does, I
[1:21:30] support it. But the whole phone deal is
that I mean to all you guys is that a
[1:21:35] big deal not being able to have that
service and if if it is is that
[1:21:40] something that we can tweak or
>> it's not my understanding of the phone
[1:21:44] and you see in this this IT technology
services I don't see the phone so I need
[1:21:50] to clarify that
>> we do get about 10 to 15 calls a day
[1:21:55] that we transfer up to them
>> so substantial
[1:21:58] » be
>> so you'd have just say you have to
[1:22:02] follow.
>> We would just have to give them the
[1:22:03] phone number, change our
prompt,
[1:22:08] » the way you do it.
>> I'm just saying if it's it's worth a
[1:22:11] conversation, right, to
>> Mr. Scott, anything?
[1:22:16] » It all goes together in one place. So,
we don't have we don't have to have it
[1:22:21] just because we're here and they're
there that it can all be done in one.
[1:22:26] Heck yeah.
>> You'll clarify. I'd like that on next
[1:22:31] Thursday that you this was quite
>> um discuss claim submission for appeal
[1:22:36] for sheriff's office. I requested this
to be put on.
[1:22:40] » You did?
>> I own it. Uh we were doing claims. I've
[1:22:44] been doing claims now. I think this this
should be my last week or
[1:22:47] » it is.
>> Thank goodness. It's been like six
[1:22:49] months.
>> The next six months.
[1:22:51] » Can I can I say from our discussion that
we had some conversations today? We were
[1:22:55] reviewing some claims and how we could
do things a little differently and we
[1:22:59] noticed one and I already spoke to Paul
about um transit does things uh one way
[1:23:07] on the prepaid that saves about
$1,100. Is that correct? $1,100 a year
[1:23:13] to the prepaid 11
months
[1:23:17] » and we get a substantial discount after
reviewing the sheriffs. They don't. It's
[1:23:22] just a very minimal amount. So, we had
spoke about um getting a discount on
[1:23:28] that prior to this completely different
than your claims, but still attending
[1:23:32] the fuel. So, was going to call on that.
>> It'll help with cost, but from what I
[1:23:37] viewed, like last week, I can't remember
if it was 51 or $5,500 in prepaid fuel
[1:23:42] for a month. Like, I guess I
>> a two week period.
[1:23:46] » Huh?
>> A month or a twoe period?
[1:23:49] Uh Tracy, are they is it turned in
monthly?
[1:23:52] » And the reason why you see the month
prepay is just as Francine just said is
[1:23:57] if we pay it by the 10th, that discount
can be taken. Um when I pulled the two
[1:24:02] today, Francine and I were looking at it
and I'm like, why is transit so much
[1:24:07] such a bigger discount compared to the
sheriff's office when the bill was very
[1:24:11] similar? You look at how many gallons
that they were purchasing. So that's why
[1:24:16] we asked Paul to look into why
Is that prepay all county vehicles like
[1:24:21] building and zoning that I seen that
bill for or was that just a sheriff's
[1:24:24] office?
>> Sheriff would have been just
[1:24:26] » how how does and I have no idea. How
does prepay work?
[1:24:29] » Can you can you come up Paul? Sorry.
It'll I'll keep it brief. I'm just
[1:24:33] asking like to see $5,100 on gas like
>> Well, I can explain Blue Water Services.
[1:24:40] We have uh animal control, the sheriff's
office. Sounds like transit if I'm
[1:24:45] correct.
>> Yes. So you have those three. So
[1:24:48] utilities can go into the prepaid. So
when Blue Water comes in, in order to
[1:24:54] get the discount, it has to be paid by
that certain date, which Tracy said was
[1:24:59] the 10th. [clears throat] So we code it
um our administrative assistant breaks
[1:25:07] it down into which
uh department it's assigned to based on
[1:25:12] the names that are on there. Then it's
copied put in all the claims forms. The
[1:25:17] original bill is placed into the Tuesday
Thursdays where then a check is cut and
[1:25:21] set out so it arrives in time to get the
discounts. So the call that Lieutenant
[1:25:26] Nsinger made for us today to try to look
at the difference why transit gets a
[1:25:31] bigger discount than I. We got a couple
he had to go through three people and
[1:25:35] he's got a message out to a fourth. The
three couldn't give us an exact answer.
[1:25:40] It may have to do with fuel load, but
we're waiting for a call back from this
[1:25:44] fourth individual that they all referred
to.
[1:25:47] » And I think we talked about that. I
think it probably good to be entertain a
[1:25:50] contract, right? Is because if we have a
contract to get a bigger discount, at
[1:25:54] least it's guaranteed. Doesn't hurt to
ask.
[1:25:56] » Yeah,
>> because theirs is substantial compared
[1:26:00] to yours, right? I mean, like, and
that's no fault to yours, but when we
[1:26:03] looked at it and said your discount is
$6, theirs is very substantial. It's
[1:26:09] only a couple hundred for the actual
sheriff's office where I, you know, it's
[1:26:15] 04, but
>> it would make sense. And that's another
[1:26:19] thing as during the conversation, can we
just put that whole blue water bill
[1:26:23] together as one
>> and we get that bigger discount because
[1:26:27] all the volume of gas is all on one
bill. It's just going to take a little
[1:26:31] bit more logistics to break it down. But
>> so I guess when we were what what
[1:26:35] sparked my interest is I guess when we
were talking about our budget and and
[1:26:38] being over budget and cost and you
brought to us as far as the millillage
[1:26:42] and prices going up. You know obviously
fuel is through the roof and I agree
[1:26:46] with that 100%. How do you guys monitor
um fuel with cars, Taho, trucks,
[1:26:54] whatever it is you have like how do you
monitor that? Does an officer pull up?
[1:26:58] Is there a card they they fill their
tank? Do they turn in that that bill
[1:27:02] receipt? I don't know.
>> So, they enter codes and they all have a
[1:27:06] pin code.
>> That's how the bill is broken down. So,
[1:27:09] they go to
primarily
[1:27:14] Pacific Pride. They go to Pacific Pride.
>> They fuel up, but they put the card in.
[1:27:20] They put their PIN number in. And then
usually they put mileage. But that's all
[1:27:27] that's all on that bill. So I'm not sure
what happens to the full bill in the
[1:27:33] Tuesday Thursday file but because we
used to include that in one of the
[1:27:37] primary like the 101301 we would just
put the entire bill now we just make the
[1:27:42] copies that you see in claims but that
original bill should be somewhere in the
[1:27:47] Tuesday Thursday when the checks are
written.
[1:27:49] » I just seen a bill that said $5100
prepaid fuel blue friendly whatever you
[1:27:53] just said that's all that I I see. So
initial that and and that's that's it. I
[1:27:58] was just wondering how you guys looking
at budget and finances and costs going
[1:28:02] up, how you guys are managing cost of
fuel,
[1:28:05] » right? And it's as far as monitoring,
you ask about monitoring. You can look
[1:28:09] at each individual which cars they're
assigned to and it breaks down how much
[1:28:13] they had for that month. And then as far
as for budgeting, I just look at trends,
[1:28:18] try to do the best that you can with
trends over the years and then price
[1:28:22] inflation that we've seen and come up
with that number for fuel.
[1:28:28] Unfortunately, when we get hit with the
current circumstances and fuel goes
[1:28:32] through the roof, now we're looking at
overage in that fuel line.
[1:28:35] » I agreed. And when that occurs, like,
okay, how how how often are we filling
[1:28:39] our tanks? How many miles are we putting
in? Like, is there any way like that was
[1:28:42] just discussion with our strategic
planning, it was kind of brought out
[1:28:45] like cars going in numerous different
directions all over the county, gas
[1:28:48] prices going up, just what are we
looking at at possibly saving some some
[1:28:52] money,
>> right? So it was brought up and then I
[1:28:54] seen that bill and I'm like okay how how
do you guys manage this?
[1:28:57] » Yep. So and then like for mileages so
you reference mileage mileage is kept
[1:29:01] track of also on daily log reports.
>> So are them log reports handwritten? Are
[1:29:06] they in an Excel spreadsheet? Are they
somewhere?
[1:29:09] » So they are not they're electronic. We
have been able to convert those to an
[1:29:13] electronic daily log that they download
goes through a review process and then
[1:29:17] they're kept on file type of thing. Um,
currently the only mileage that we've
[1:29:23] reported to you is part of the vehicle
occasionally on that spreadsheet where
[1:29:28] we update where the mileage is at
>> when you want a new one or where we're
[1:29:31] at with the vehicle fleet.
>> Yeah. Just
[1:29:32] » the only time I see that. Okay.
>> Yeah. So, when we update mileage is
[1:29:35] whether it's quarterly or when it's
getting that, we'll update that and send
[1:29:40] it out.
>> That was my question. Any other
[1:29:43] comments, questions?
>> Oh, thank you. If if you if you get
[1:29:47] fuel, you use a card.
>> I take you got to have a card.
[1:29:52] » Well, cars are signed per car mostly.
They're in the car.
[1:29:56] » It is a car card then.
>> Car card,
[1:29:59] » not an individual card.
>> But your PIN number triggers your name
[1:30:04] » to be listed on the purchase on that
card.
[1:30:07] » Okay.
>> Yeah. You got the cards assigned to the
[1:30:10] cards. That card belongs to the car.
>> Okay. Okay.
[1:30:12] » And your PIN number belongs to you as
the individual.
[1:30:14] » Yeah, I get that.
>> It just I guess my whole point about
[1:30:17] seeing when someone I'm sorry when
someone's paying prepaid like it's easy
[1:30:21] to
not be so conscientious of things. Does
[1:30:25] that make sense? Like not when
something's prepaid I you just pull up
[1:30:29] and fill up fill up versus being more
conscientious of it. I I was wondering
[1:30:36] how you guys monitor that. Yeah, I do
know that we have occasions of getting
[1:30:40] in the car and they're only half filled
and after one or two shifts. So, it
[1:30:45] they're not filling it up every day and
that's not always the best practice, but
[1:30:51] I can tell you I just experienced it a
couple days ago when I went to get the
[1:30:54] marine boat. I got in the truck and it
only had a quarter tank of gas. So, the
[1:30:59] first thing I had to do was fill gas up.
>> The second thing was talk to the last
[1:31:02] driver, right? Well, I haven't got to
that yet, but
[1:31:06] » Okay,
>> I gotta get to the seasonals.
[1:31:08] » Well, I have a question though. When you
say prepay
[1:31:11] that, are you referring to
prepay being labeled as our Tuesday,
[1:31:17] Thursday bills? You guys don't put a
bunch of money
[1:31:22] on the gas bill and it's prepaid for
them just to go get gas.
[1:31:27] » No,
>> it's a Tuesday, Thursday is labeled as a
[1:31:31] prepay on claims because Repaint before
we see claims,
[1:31:35] » right?
>> I got it.
[1:31:36] » Okay.
>> Thanks.
[1:31:37] » Yep.
>> Discuss. So, we did that. Discuss claims
[1:31:42] procedure.
Is that it? That's it, isn't it? No.
[1:31:45] » No, but you can stay there because it
kind of it goes to all departments. Um,
[1:31:49] I know uh there was there's conversation
there. Some commissioners had asked
[1:31:53] because there's a lot of questions of
how maybe we should do planes different.
[1:31:57] You know, we've talked about there's a
lot of different things to do it. Maybe
[1:32:00] have a sentence or two.
explains it. What's the difference of
[1:32:04] what goes? I know that I've had some
people who do um credit cards are always
[1:32:09] hunting down certain people to get the
credit cards before they're I mean so
[1:32:14] they can get paid is should we have
policy meet with all the departments
[1:32:18] that are affected with that and have
policy or what do you want to see
[1:32:21] differently? Because I know there's been
a lot of conversation regarding claims
[1:32:24] is like what's the difference between
credit card, what's the difference
[1:32:28] between prepay and what's the difference
for that? And what are any suggestions
[1:32:33] that do it different? Because there's
it's not just me hearing it is other
[1:32:37] departments have said things
>> to do things differently.
[1:32:41] » When I first got on commission, I did
two years close
[1:32:47] and because I wanted to see what was
spent and how it was spent. And that was
[1:32:53] a big problem I had is there was a lot
of bills were just code the title code
[1:33:00] numbers or whatever
>> numbers
[1:33:03] the billing from some company they just
>> this shows invoice number.
[1:33:08] » Yeah. No descriptor.
>> No description of what product or
[1:33:11] service I bought.
>> And so I asked the clerk at that time I
[1:33:17] said hey can you put a memo out? All I'm
asking for is a title or I'm not looking
[1:33:22] for an essay. You don't have to write
out an essay about what you're buying
[1:33:27] it, what it is you're buying, and why
why you're buying it. Just give me
[1:33:32] something that tells me what it is. Say
like your department just say you bought
[1:33:38] ammunition. You know, now I would know
what a caliber would be, but say they
[1:33:44] just had some numbers on there. I would
just ask, "What is this for?" You just
[1:33:50] write in ammunition for handguns. That's
all I need. And I would understand. And
[1:33:56] and over the years, we've gone back.
Now, a lot of departments, they already
[1:34:01] know what the pro product or service is.
So, they just pass it along. And then
[1:34:07] when the commissioners see it, we don't
even know what it is. You know, have no
[1:34:11] idea. And then sometimes, you know, you
can't even tell by the title of the
[1:34:15] company. Well, why don't why don't we
form a it's only fair to the to to them
[1:34:20] to form a policy that states exactly
what we want because we seem to revisit
[1:34:24] this at least on an annual basis.
I think it just you know on that on that
[1:34:29] part of it is a reminder that please
just give us an idea what it is
[1:34:34] » basic
>> if it doesn't say what it is
[1:34:36] » basic description of goods or services
provided on that
[1:34:39] » I mean if it says paper towels I
understand
[1:34:41] » it's very confusing
>> I know
[1:34:43] » this isn't just so I don't think I was
>> no it's not just the shirt
[1:34:47] » because we had a good conversation about
>> it's every department out there
[1:34:53] » and
>> I had one last specific and it was all
[1:34:56] the internet like I had no idea what you
commissioner sub and I had no idea what
[1:35:00] uh what it was. It was a very large
bill. It was like $11,000 money.
[1:35:05] » It was a lot anyways and and so we had
to go dig in. I'm like what is this? And
[1:35:08] come to find out it was internet. I mean
it would have been something simple but
[1:35:12] it wasn't. So
any suggestions?
[1:35:17] » Sometimes those companies don't provide
when they when they send the bill out,
[1:35:23] they're not even providing it to
whomever gets that bill.
[1:35:28] » You know, I've seen those is the actual
bill from your service provider doesn't
[1:35:34] really have any breakdown.
>> Have you brought that up in a a meeting,
[1:35:38] department head meeting?
>> Can you? The other thing is, you know, I
[1:35:43] I I didn't like the idea of credit cards
when that came out. I was boisterous
[1:35:49] about that, too. Um, you know, anymore.
I mean, look at look at locally. Retail
[1:35:56] stores closed all over the place because
Amazon's getting all the purchases, you
[1:36:01] know. Uh, I was hoping that department
heads and elected officials would take a
[1:36:06] look at what they could buy locally
instead of just making it easy to grab a
[1:36:10] card, go on a computer, and buy
something. Um,
[1:36:15] I'm not saying that we got to spend
more, but I always went on that 10%
[1:36:20] rule. was 10% more locally, I'd buy it
because I'm gonna I'm gonna keep
[1:36:26] somebody keep somebody working here
on smaller ticket items. Big ticket
[1:36:32] items, 10% can make a big difference.
But but I do I spend 95% of my money I
[1:36:40] spend within 20 miles.
I don't I don't go to Sam's Club. I
[1:36:46] don't go
to those Costco and others. I, you know,
[1:36:52] I'm not for whole family either, but I
just don't. And we got to take care of
[1:36:57] the people that that vote for our
villagers.
[1:37:02] » One of the big problems is the fact that
most companies now
[1:37:07] you either pay by credit card or too
bad, so sad, they won't do a 30-day net
[1:37:12] like they used to.
>> Yeah, that's true. you know, I mean,
[1:37:15] it's just
>> we're we're turning into a castless
[1:37:18] society.
>> I think it's only fair for the
[1:37:21] department heads and elected officials
to know the expectations. So, Francine
[1:37:24] will bring it up at the meeting and
we'll go from there. And I think I'm
[1:37:27] done with claims. Thank goodness.
[1:37:32] » Thanks, P.
>> I'm done yet. Am I
[1:37:38] » But I miss claims
>> the one the one that she just handed
[1:37:41] out. It would be it would be um after
our budget meeting today, we had
[1:37:45] conversation and wanted to put this on
the agenda tonight um to in order to
[1:37:50] make full
>> full budget
[1:37:52] » the um overtime that is over budget and
to last until the end of the fiscal
[1:37:57] year.
>> Where is this coming from?
[1:38:02] » Within the same 259. It's being
transferred from workers comp
[1:38:08] » going into overtime. uh overtime
currently $5,600
[1:38:13] over transferring eight. That's going to
be the milestone to reach get us to
[1:38:21] September 31st.
[1:38:25] » 30. Yeah. See, I asked somebody said 31
31.
[1:38:29] » So, how was that workman's comp
insurance? How was it so far over
[1:38:32] projection? I think we beat this up and
we're not really sure where the
[1:38:37] calculation was was messed up on that.
Um, and then there's been some
[1:38:44] » I think it was the number of employees
from the jail that was still being
[1:38:48] calculated in there even to the next
fiscal year. That's the only thing we
[1:38:52] can come up with.
>> That's a different
[1:38:55] » Sorry, that was the other fund we took
out. Sorry.
[1:38:59] » All everybody's working comp was little
over inflation in every budget. I that
[1:39:03] was a calculation that Tim did with this
spreadsheet
[1:39:07] and
it seems to be high in every budget.
[1:39:11] » So,
>> not everybody has big of a bill like
[1:39:14] » I mean it's great that you found it in
your own budget. I guess we had talked
[1:39:17] in a strategic planning meeting uh the
sheriff uh commissioner Mayhew and
[1:39:22] myself and we had discussed the overtime
trying to come up with a plan and his
[1:39:26] the what sheriff brought to the table
was cutting the four hours of overtime.
[1:39:30] Has that happened?
So it did not happen because when you
[1:39:34] left that meeting you said that's what
you were doing.
[1:39:41] » There has been some flex time that is
being used currently to help try to get
[1:39:45] us to the the end milestone.
Um as far as shift fills
[1:39:51] and correct me if I'm wrong but
on the one day shift they're still
[1:39:56] getting a four their fourhour day. So
there are some 4-hour days on the one
[1:40:00] day shift that are I say eight hours.
>> That was the only idea that that was
[1:40:04] brought to in that meeting that the only
meeting that I participated in that was
[1:40:08] the only idea that was brought was
cutting four hours and when I left that
[1:40:12] meeting that's what was going to happen.
That's the last I knew. So this is very
[1:40:15] surprising to me.
>> Well it went over to the 5,000 and this
[1:40:20] is the solution doing some of the
numbers to give us the end number
[1:40:24] transferring that 8,000.
So then does that take care of the over
[1:40:28] what what's the plan for next year? Do
we just budget more for the overtime? Is
[1:40:31] there a plan to attempt to decrease it?
Is
[1:40:36] are we keeping the four hours of
overtime or I guess
[1:40:39] » think we were going to budget 90?
>> Well, the original request was 90,000
[1:40:45] and that would be status quo with the
operations.
[1:40:49] That was what was originally requested.
So
[1:40:52] » $90,000 of overtime.
>> Yeah. for the the budget that was
[1:40:57] proposed.
>> Can I make a comment?
[1:41:00] » Go ahead.
So, we talked about this at the law
[1:41:02] enforcement meeting today and uh
basically what I was told today at the
[1:41:09] law enforcement meeting, we were told
that in order for the sheriff department
[1:41:14] to maintain 247 coverage
with everyone
[1:41:21] healthy and working,
they need $90,000. $90,000 is what
[1:41:27] they're requesting for overtime.
I was told that if they had the $90,000
[1:41:34] request and again if everyone was
healthy, the 247 road coverage would
[1:41:39] happen. Correct.
[1:41:47] And this year, fiscal year 26 with this
adjustment
[1:41:52] and obviously we still have 20ome days,
but we probably looking just north of
[1:41:57] $82,000. What? school year 26
>> be 82 or less.
[1:42:02] » 82. Yeah, right around 82.
>> 82 is what the the number is with the
[1:42:06] transfer.
>> We're going to make 82 happen.
[1:42:10] » Well, that's that's the goal.
>> Goal is to get there.
[1:42:15] » But I can say just because we've
>> try to save
[1:42:19] » we've looked at
>> that's not true.
[1:42:23] » This is the only place they can take it
from and we they've exhausted every
[1:42:27] other thing. We talked in length this is
the only place they can take for so for
[1:42:33] the rest of the year and they calculated
the 8,000
[1:42:43] » and what's requested next year. So this
year we're with these budget so I'm
[1:42:46] understanding because again this is I
knew nothing about this
[1:42:50] this year the overtime if all goes as
planned we approve this the overtime is
[1:42:54] going to be $82,000.
82 would be the max is what the goal
[1:42:59] line is.
>> And then next year with no strategic
[1:43:02] planning, our meetings that were
supposed to happen, it's it's requested
[1:43:05] for $90,000.
>> There'll be a wage increase in between.
[1:43:09] » You're right. You're right. As there
should be.
[1:43:12] » Yeah.
>> Okay.
[1:43:16] Again, I'm very glad that you found it
um in your own budget,
[1:43:22] but next year that's not going to be
there.
[1:43:26] But we're going to budget for the
$90,000.
[1:43:29] Am I understanding this correctly?
>> We budget for the 90,000. We'd have less
[1:43:34] » approve the budget
>> if it was
[1:43:37] » that's what's being proposed.
>> That's the request.
[1:43:39] » That's the request. Correct.
[1:43:43] » Thanks, Paul. Thank you very much.
>> Thank you, Madam Chair.
[1:43:49] [clears throat]
Anything
[1:43:54] else on that?
[1:44:00] Come on up.
>> Hi everyone.
[1:44:05] » Um just looking for discussion as much
as uh one could be had at the moment. um
[1:44:13] but seeking approval to uh formally
bring in a forensic audit on something
[1:44:19] that I've been working on for the last
couple of months. The estimate that I
[1:44:23] received today is $25,000
>> question. Go ahead.
[1:44:29] » How how soon would this audit be able to
take place?
[1:44:34] » Within the next few days it could begin.
>> Is there a chance that this audit I
[1:44:38] don't got can only say so much. there's
a chance that we could try to get
[1:44:44] recompensated for this $25,000
[1:44:50] » that I I don't think that I should
answer.
[1:44:52] » Well, that I need I need to know that.
>> Well, from a legality standpoint, she
[1:44:57] may not be able to answer that.
>> Well,
[1:45:01] at this time,
>> I I would be happy to answer your
[1:45:04] question outside of an open meeting.
Well,
[1:45:07] » then we may have close session.
I think that's important. That's a lot.
[1:45:13] It's $25,000.
>> Where are we going to get $25,000? Where
[1:45:17] you're the treasur the money. Where do
you want to get the $25,000?
[1:45:20] » So, it could come out of not doing the
BSNA.
[1:45:24] » Um, so we have contingency and lawsuits.
We'd have to juggle some money in
[1:45:29] between the two that we have money that
hasn't been allocated yet.
[1:45:34] » We still have some contingency. We do
not much, but we'd have to budget
[1:45:39] between those two jail numbers.
>> And this forensic is being recommended,
[1:45:43] correct?
>> Yes.
[1:45:46] » Are you allowed to say by whom?
>> I'm asking.
[1:45:53] » Um, Michigan State Police.
Mr. Scott.
[1:45:59] Uh I don't
Are we voting on that tonight?
[1:46:05] Is that what we're doing?
>> It it was the request because it just
[1:46:08] came today of the urgency to begin.
>> So a vote a vote would have to be taken.
[1:46:18] » Right.
>> I said if we put it on we can vote next
[1:46:21] week or
>> isn't this a discussion? We should have
[1:46:23] a close session. I've got a lot of
questions.
[1:46:25] » You have to be very cautious with close
session there. You have to be very
[1:46:28] cautious. with close session as well.
>> This is something that our legal Matt,
[1:46:32] you're on the phone. Can you
voice your opinion?
[1:46:40] » You're muted.
>> I got to let him unmute first. Jenny,
[1:46:48] » there you go. Matt,
>> can you hear me?
[1:46:51] » Yes.
>> Okay. Um, the question is, can you go
[1:46:56] into close session right now to discuss
this? Um, I guess I know there's a fine
[1:47:00] line with closed session right now that
we have the treasurer sitting in front
[1:47:03] of us ask requesting for a forensic
audit. Is this something that should be
[1:47:08] uh discussed in close session?
>> The only allowable basis would be on the
[1:47:12] on a written attorney client privilege
legal opinion providing you with some
[1:47:16] background on the situation which we
could prepare. I'd have to put that
[1:47:19] together before your next meeting if you
wanted to do it that way.
[1:47:24] » Are you okay holding off on this? What's
the urgency of this forensic audit? or
[1:47:27] do you want do you require a vote
tonight? That is up to you all. I'm I'm
[1:47:33] looking for your recommendations. We
don't know the situation. I know bits
[1:47:36] and pieces of the situation, but I'm
asking you your professional opinion. To
[1:47:40] me, the sooner the better.
>> I completely understand the sooner the
[1:47:45] better. But this is $25,000 of possible
taxpayer money. We can wait a week to
[1:47:52] try to get more information from legal
because again
[1:47:57] I'll stop there
>> that from a liability standpoint our job
[1:48:00] is also to protect the county. So
Commissioner Scott
[1:48:13] » we got to get it done. We got to get it
done.
[1:48:16] Commissioner S,
>> I'd like to refer to the go and get
[1:48:20] advice.
[1:48:25] » Okay. Thanks. Thank you.
>> Thank you.
[1:48:27] » Can you prepare that, Matt, by next
Thursday?
[1:48:29] » Yes.
>> Okay.
[1:48:32] Uh, budget audit commissioner comments.
We do have a close session
[1:48:39] with it yet. What's that?
>> Administrator has nothing else.
[1:48:42] » She has nothing. I thought you you
brought this, didn't you?
[1:48:46] » No,
>> don't.
[1:48:47] » I just added two. One was the budget
amendment for the sheriff's office.
[1:48:51] » The other one was the addit.
>> Commissioner comments. Commissioner or
[1:48:55] Commissioner Scott. Jeez.
>> Comments.
[1:48:59] » Um,
[1:49:03] » comments, not reports. Also,
>> Commissioner Mayoo,
[1:49:08] » the only thing I got is uh
>> comment.
[1:49:12] » The committee on aging is looking for
somebody to help them do their update
[1:49:17] their bylaws and they can't get any
insurance or lawyer to take it.
[1:49:25] So, they're looking for some help.
>> Well, maybe Matt will help them,
[1:49:29] » huh?
>> Maybe Matt will.
[1:49:32] » Commissioner Sir,
>> no.
[1:49:34] Uh, administrator, any comments?
>> I do not. Thank you. Uh,
[1:49:38] » I had a just two questions for you. The
emergency manager RFP, when when is
[1:49:41] that?
>> September 23rd.
[1:49:43] » The other one is the master plan. Is
that the same? September 23rd.
[1:49:46] » That was extended. Uh, Ryan extended it
another month. So, um, I'll have to get
[1:49:52] the date on that. I have it on the
calendar, but it was extended a month.
[1:49:55] » Okay.
>> Question.
[1:49:56] » Go ahead.
>> Your questions made me think of this
[1:49:58] question. Were we doing RFP for that
possible masonary work? It sounded like,
[1:50:03] you know, we could run into some
problems if we don't get on that.
[1:50:06] Remember that masonary work in the back
that was brought to our attention,
[1:50:09] » the one outside? Yeah,
>> we actually just talked to someone else
[1:50:11] about that of trying to get the quote to
even get started for that. And we had um
[1:50:16] Brian looked at it to do that. So
>> Brian, our inspector,
[1:50:21] » I'll recircle with him, but we just
talked about it. Someone came in and
[1:50:24] asked about
um snow and they did some masonary work.
[1:50:30] So, um, we got their contact information
because it's going to refer to somebody
[1:50:34] so we could get started to even know
what we need for because structurally we
[1:50:39] don't know if it's structurally we don't
know what the RFP can include,
[1:50:42] » right? Okay. Thank you.
>> I got a question though.
[1:50:46] » I'm sorry.
>> Don't be sorry. Go ahead.
[1:50:48] » You just brought up snow. Are we still
under contract with our contractor for
[1:50:52] this year?
>> Thought of that too when you just said
[1:50:55] it. Or you just brought up snow.
>> You You may not know. Um my
[1:51:00] understanding we are not and so that
sparked conversation when this gentleman
[1:51:04] stopped by to do an RFP for that as
well. Okay.
[1:51:07] » We need to get that out for our feed
normal.
[1:51:09] » We're about two months behind.
>> I know. I know. We should just be able
[1:51:13] to
>> to carbon copy what we've been putting
[1:51:15] out. We haven't had any Oh, we did want
to add to it um
[1:51:20] removal because our own uh employees are
shoveling sidewalks for that amount of
[1:51:25] money. remember
>> anyone is shoveling their own area.
[1:51:31] » Um,
>> sidewalks.
[1:51:33] » Sidewalks. Typically, they do not get
done very often.
[1:51:37] » And Chris does some shoveling, too. And
we pay a lot of money.
[1:51:42] » Include anything else?
>> Okay. No, please.
[1:51:49] » Now's the time because it's coming.
>> Yes.
[1:51:53] I'm surprised the contractor has to
contact us because they usually want
[1:51:57] have an idea when they have to buy sold.
>> Well, yeah, some independent contractors
[1:52:02] stopped by and actually asked the
question, which was a great
[1:52:05] conversation.
>> Okay, public comment. Any public comment
[1:52:08] in the room?
Any public comment on the phone?
[1:52:17] » Where is that language? Uh,
close session pursuit to MCL15.2681H
[1:52:25] to consider a written attorney client
privilege legal opinion from the county
[1:52:28] attorney dated August 31st, 2026. I move
that the board enter in a close session
[1:52:33] pursuit to MCL 15.2681H
to considerate a written attorney client
[1:52:39] privilege legal opinion from the county
attorney dated October 31st, 2026 and
[1:52:44] that the court representatives be
invited to attend the close session.
[1:52:48] August 31st.
>> Well, August 31st. I'm sorry. What did I
[1:52:53] August 31st, 2026.
>> I have a motion with support. Any
[1:52:57] discussion? Is there going to be a
business after
[1:53:01] » adjournment?
>> Okay. So, just so the public we always
[1:53:04] let them know. So,
>> this
[1:53:07] motion uh roll call vote. Mark Sir,
>> yes.
[1:53:10] » Roger Mayo,
>> yes.
[1:53:11] » Jenny David,
>> yes.
[1:53:12] » Craig Scott,
>> yes.
[1:53:13] » Charles W.
>> Yes.
[1:53:15] We have a motion to go into close
session. I believe judge you're stating
[1:53:18] for this
>> and we have something on the phone.
[1:53:21] » Okay. Yes, please.
>> Take
[1:53:40] your
[1:53:45] Make motion to adjurnn.
>> Bet.
[1:53:51] » We have a motion with support to
adjurnn. All in favor?
[1:53:54] » Opposed? Motion carries. We're
adjourned.
[1:53:56] » Good night, everyone.
>> Here's your choice.