[5:00] All right, we'll call this meeting in
[5:02] order. This is the uh regularly
[5:04] scheduled meeting for the budget
[5:05] evaluation team for September 3rd.
[5:09] Uh roll call. It looks like all primary
[5:12] members are here. I noticed the meeting
[5:14] was properly posted on September 2nd.
[5:16] Yeah, I'm still used to you being a
[5:18] primary. [laughter]
[5:20] one.
[5:22] >> All right. Item number one, discussion.
[5:24] [laughter]
[5:27] » Discussion, possible action regarding
[5:28] minutes of August the 1st
[5:32] >> or August 11th, I'm sorry.
[5:34] >> I'll make a motion to approve.
[5:36] >> Okay, got a motion, second to approve.
[5:38] All those in favor say I. I.
[5:40] >> Any opposed? Eyes have it. All right.
[5:44] Item number two, discussion, possible
[5:45] action regarding a financial and
[5:47] operational update from Oklahoma County
[5:48] Detention Center. Is there anybody here
[5:51] to present on that?
[5:53] >> I think they are currently working on
[5:54] the reporting.
[5:57] >> Okay.
[5:59] All right.
[6:01] Looks like no action on item two. Item
[6:04] three, discussion, possible action
[6:05] regarding an update on employee
[6:06] benefits.
[6:20] Good morning. Um this details paid
[6:23] claims our biggest medical prescriptions
[6:26] for the end of August compared to last
[6:28] fiscal year. Um if you remember
[6:32] um July was a big big month. August is
[6:34] turning really down. Medical is up 33%.
[6:38] Last month was up um 44%. So it's
[6:41] getting a little bit better. I hope that
[6:43] trend continues. Last fiscal year we had
[6:44] some high months earlier in the year
[6:46] too. On prescription drugs um we're at
[6:50] 23%.
[6:51] Last month we were at 26%. So it's
[6:53] trending down just a bit. Overall if we
[6:56] look at the net basis paid basis what
[6:58] the actuary looks at for those main
[7:00] spend items, we're at $1.1 million. Last
[7:04] month we're at 2.3. So turning down just
[7:06] a little bit and I'll have some watch
[7:09] list items for you to discuss too when
[7:11] we get to those.
[7:16] » Are you seeing this as a few really
[7:19] large claims right now or do we have
[7:21] >> aggregate? Okay.
[7:22] >> Major consumption of medical services
[7:24] right now. It's all of course all these
[7:27] numbers you see are what our members are
[7:29] spending. We're not paying an insurance
[7:30] company for that. That's the actual cost
[7:32] >> and we have some of the lowest places to
[7:34] go get medical care but our members our
[7:36] average age just to remind you is way
[7:38] higher than most employers and we
[7:40] consume a bunch of medical care. So it's just an aggregate lots of cases and
[7:44] lots of people getting care
[7:48] and the good news is our last check
[7:50] register we received was big 880,000.
[7:53] This one that we're receiving today is
[7:55] about half that. So hopefully that trend
[7:58] continues.
[8:01] This is purely based on what our members
[8:02] spent
[8:04] >> and and a lot of what the members have
[8:06] spent, what we're seeing here is is
[8:08] going to those low costs.
[8:10] >> Yeah.
[8:11] >> Not a lot of outside hospitals that cost
[8:15] a whole bunch. And we we have spine hospital plans, a lot of big spine
[8:19] surgeries. If they went through
[8:20] traditional insurance, we'd be paying
[8:22] 150 160,000. We're paying 80,000 comp.
[8:25] So, we're still saving money, but
[8:26] there's a lot of them, right? And
[8:28] hopefully this is just a just a cycle
[8:31] like we had last year. It'll turn down,
[8:34] but watching it closely.
[8:39] All right,
[8:41] John. The handout that we have here is
[8:43] the exact same as the one scratch,
[8:44] right? No change. We don't need to
[8:47] receive this one.
[8:50] >> It was not attached. Okay.
[8:53] >> Yeah, it was not attached. Okay.
[8:56] I'll make a motion to make it part of
[8:57] the record.
[8:59] >> Second.
[9:00] >> Got a motion, a second to uh
[9:04] make this document part of the record.
[9:06] All those in favor say I.
[9:07] >> I.
[9:07] >> Any opposed? Eyes have it. Is there a
[9:09] motion on the report?
[9:12] >> Motion to receive report.
[9:14] >> Second.
[9:14] >> Got a motion, second to receive Mr.
[9:16] Wilkerson's report. All those in favor
[9:18] say I.
[9:19] >> Any opposed? Eyes have it.
[9:22] [clears throat]
[9:26] All right.
[9:30] Item number four, discussion, possible
[9:31] action regarding any items currently on
[9:33] the BET watch list.
[9:38] » I would uh either [clears throat]
[9:41] once we pass this either leave it open
[9:44] and come back after we add a few things
[9:46] to the watch list. Um I think we need to
[9:50] talk about employees benefits, but we
[9:51] need to get
[9:53] down to John's item.
[9:54] >> Okay.
[10:02] » Is the reserve balance
[10:05] accurate?
[10:06] >> Uh that is what was approved in the
[10:09] spring.
[10:10] >> Are we expecting that it will be revised
[10:13] downward at
[10:15] >> I don't know because I haven't seen the
[10:16] full full list. I mean that's that's
[10:19] just part of unbalance is just part of
[10:21] >> right
[10:22] >> the overall we'll have that next week
[10:26] >> it's likely that it will
[10:27] >> it's likely that it'll be revised down
[10:30] >> correct
[10:34] » and um the finance department will
[10:36] present all of that on the night the
[10:38] meeting on September 9th.
[10:42] » Okay. Um,
[10:45] anything else on any items on here? If
[10:48] not, we'll come back to this item.
[10:51] five, discussion, possible action
[10:53] regarding any items from the county's
[10:55] future forecast tracker.
[10:58] Any items on here anybody wants to
[11:00] discuss.
[11:02] Okay, seeing none.
[11:06] >> Go ahead.
[11:06] >> Did you Did you want to?
[11:07] >> No, not on this item.
[11:08] >> Okay, seeing none, let's move on to item
[11:10] number six.
[11:11] >> Um, if I may, for other departmental
[11:13] items. Um we do have a guest here and it
[11:17] was requested that perhaps maybe the um
[11:20] board would um indulge going down to
[11:22] number 16.
[11:28] » It is the behavioral care center
[11:30] estimate of need since we do have a
[11:32] guest here.
[11:33] >> Okay.
[11:36] » Y
[11:45] So which sheet would so let's pull up
[11:47] the behavioral care center the one
[11:50] that's the BCC.
[11:52] >> Yes.
[11:54] >> Okay. So since our last discussion
[11:56] regarding behavioral care center when we
[11:58] were talking about estimate of needs, we
[11:59] had discussed waiting till September
[12:01] supplemental to allow for um additional
[12:03] questions in regard in regard to food,
[12:07] transportation, security, a lot of you
[12:09] know kind of unknowns especially with
[12:10] our cameras and some of our FFE and so
[12:14] Chris and the commissioner's offices um
[12:16] and our engineers and facilities and MIS
[12:20] all the departments have been working
[12:21] very very hard in order to shore up
[12:23] those details and do the research and to
[12:25] get, you know, quotes in regards to
[12:27] making sure that we've got a um a really
[12:30] solid plan moving forward. And so for
[12:33] the estimate of need, just as a
[12:34] reminder, we created um the fund in
[12:37] order to be able to separate all of the
[12:39] expenditures um that probably would have
[12:42] been absorbed in MIS or facilities or in
[12:44] the general government funded to really
[12:46] understand what the behavioral care
[12:48] center is going to cost for the county.
[12:50] And so that's the reason why we created
[12:51] the plan. And we talked about, you know,
[12:54] what would be the estimate of need for
[12:55] the cost for the county outside of the
[12:57] professional services contract. And so,
[13:00] um, what changes have been made is Keith
[13:04] here? Keith, but Keith, um, through, you
[13:08] know, research and and a lot of
[13:10] discussion both with Keith and Stacy who
[13:12] is here feel that we need seven techs in
[13:15] order to be able to properly handle the
[13:18] maintenance, the HVAC. um maintenance um
[13:20] things that are needed on the county's
[13:22] end in regards to 24 um our service and
[13:27] so seven texts and now remember this is
[13:30] just for six months so this starts
[13:31] January 1st through June 30th um for six
[13:35] months that's you know $280,000 in
[13:38] salaries plus their you know FICA
[13:40] defined contributions and then
[13:42] estimating that they would be family
[13:44] plans for the health premiums at $2,176
[13:48] And so that is what we're estimating
[13:51] just facilities um costs in regards to
[13:53] having those seven techs. The
[13:55] professional services contract Chris
[13:57] pling in with CIOS is here. We'll talk
[13:59] further about that. Um um is currently
[14:03] and we'll discuss further at 2,100
[14:06] 2,146,371.96
[14:11] and of course that is just six months.
[14:13] We'll talk about what all that includes
[14:15] and the other professional services
[14:17] contract contractors was an expense that
[14:20] Keith felt like we needed in order for
[14:22] plumbing for the facility. And so that
[14:24] is um a contract and then of course the
[14:27] six months is left. Then we have the
[14:29] property insurance. So on the property
[14:30] insurance and the estimated need that we
[14:32] have, we had determined that since we're
[14:34] going to have to pay insurance for that
[14:36] property regardless, I went ahead and
[14:38] budgeted that in my 20 or my general
[14:41] government 110 budget. So that has
[14:43] already been accounted for and already
[14:45] is in that fund. And so my suggestion
[14:48] would be and what was suggested and
[14:49] discussed at policy governance on Monday
[14:51] would be just to do a transfer from
[14:53] general government to this fund once we
[14:55] determine that it's going to be funded.
[14:57] So that way um it's it's out it's
[15:00] accounted for in this budget. So we
[15:03] would request a transfer of six months
[15:05] coverage for property um which is
[15:08] $62,390.
[15:10] So this would be EOCC only expenses.
[15:13] This is um including the the insurance
[15:17] that's going to be transferred um in
[15:18] regards to our total cost um cre with
[15:22] the professional services and then and
[15:23] then total with the insurance and
[15:25] everything. Um then we accounted for
[15:28] internet HVAC supplies um for those
[15:31] techs in case they need them lawn and
[15:34] landscape utilities and then these are
[15:36] MIS onetime expenses. So, we made out of
[15:39] $253,450
[15:41] in regards to setting up switches,
[15:43] firewalls, and things that they need for
[15:46] UPS um that would cost um a one time
[15:49] onetime expense for that first six
[15:51] months. And so, that is um what the DOCC
[15:55] expenses are as of today. Do you have
[15:58] any questions about those before we go
[15:59] into the professional services contract?
[16:02] Well, the the onetime expenses that's
[16:05] part of getting the building up and
[16:07] going, is that not budgeted in the
[16:09] construction?
[16:11] >> No.
[16:11] >> Cost?
[16:12] >> No. This so things that are not budgeted
[16:15] in the Clinko contract would be what we
[16:18] need in order to set up our IT or MIS
[16:21] system. So that wiring and switches were
[16:23] not included. Another thing that is not
[16:25] included that we need to discuss in
[16:27] policy and governance is that we have
[16:30] 150 cameras. Um the conduit has been
[16:32] run. We went verified the conduit was
[16:34] large enough so that way we don't have
[16:35] to run additional. Um but we have to
[16:38] purchase the cameras and the contract
[16:40] with Dig in order to install those. So
[16:42] we're estimating that around $210,000.
[16:45] Same type of situation that we got into
[16:47] when with the sheriff's office and
[16:48] emergency management where you or Lo in
[16:52] that in that circumstance had done the
[16:54] construction but then that wasn't
[16:55] accounted for. that is an ARPA eligible
[16:58] expense and the century and I are
[17:00] working really hard in order to close
[17:02] out projects to determine how much funds
[17:04] we have left in order to reallocate
[17:06] between now and December 31st. Um and
[17:08] there's that much you know for sure you
[17:11] know plus more remaining and so we just
[17:13] the commissioners need to have that
[17:14] discussion to see if we just utilize
[17:16] those funds. The challenge is is that we
[17:18] would have to be able to get that
[17:19] installed and done by December 31st. So
[17:22] that or else becomes a capital expense.
[17:24] So that's the reason why I didn't
[17:25] include the two, you know, 210,000. But
[17:28] this is not included. This is more of a maintenance an MIS wiring situation,
[17:33] not something that's handled by foot.
[17:35] >> Well, would if if you can't get the
[17:38] cameras in and installed
[17:40] >> by the end of December deadline, would
[17:43] ARPA money, you wouldn't be able to use
[17:45] ARPA money for the cameras, right?
[17:47] >> Would you not be able to reallocate that
[17:49] to the UPS and the switches?
[17:51] [clears throat] Um, so we'd have to
[17:54] check to see if that is a is an eligible
[17:57] expense, but yes, um, Stacy has done a
[18:00] really really good job in regards to
[18:02] tracking the amount of money that we
[18:03] have for ARPA that's been budgeted, the 40 million and then what we also
[18:08] have earned in interest in regards to
[18:10] make sure that we're utilizing that
[18:12] appropriately. Um, so that way we can
[18:14] complete that project. And so we're having those discussions
[18:17] [clears throat] and that's a very good
[18:18] idea. Um, and we'll make sure we utilize
[18:21] every penny that is given to us for the
[18:22] behavioral care center.
[18:23] >> The cameras were we got a vendor. We
[18:26] just haven't awarded it yet.
[18:27] [clears throat]
[18:28] >> And we just need to locate the funds.
[18:30] But with the close out of benefits,
[18:33] >> close out the close out of the co
[18:36] benefits with the close out of some of
[18:37] the other there's, you know, several for
[18:40] cremation and burials. We should be able
[18:42] to have enough money if the
[18:43] commissioners choose to utilize it in
[18:44] that in that fashion. So, that's the
[18:46] reason why I didn't [clears throat]
[18:47] include it, but that's kind of where
[18:48] we're at. Um, you know, and then we can
[18:51] get into
[18:52] >> I would just verify that with Amy that
[18:55] we can do that because Stacy, I
[18:57] understand that the cameras are are bid
[18:59] and all of that, but for the camera part
[19:02] of the project to be substantially
[19:03] complete to comply with the guidelines
[19:05] of ARPA, you're going to have to have
[19:07] everything else done and then it
[19:08] installed. And I'm just saying in case
[19:10] there's a hiccup to where you can't get
[19:12] the cameras installed by the December
[19:15] 31st deadline,
[19:17] >> then we could utilize those funds for
[19:20] this particular piece and then the money
[19:22] that we would if we were going to
[19:24] allocate $253,000 for this. If we can
[19:27] use ARA for this, then we could ship
[19:29] those funds over to the cameras.
[19:31] >> Absolutely. And you know, we'll get
[19:33] further into um into what the
[19:36] professional services contract looks
[19:37] like, but else that we need to keep in
[19:40] mind and have talked to several other
[19:42] offices keep in mind in regards to the
[19:44] funding of the behavioral care center is
[19:46] that we do have sales tax on the ballot
[19:48] for November um which includes
[19:50] operational expenses for the behavioral
[19:53] care center. And so it may be, you know,
[19:56] best in order to wait until November in
[19:58] order to to see what happens with that
[19:59] and then, you know, have the new
[20:01] commissioner in place so that way we
[20:03] have a really good idea of, you know,
[20:05] what we would have to use for general
[20:06] fund um dollars in order, you know, to
[20:09] possibly offset it if it if it does not
[20:11] pass. And so deferring to November may
[20:13] be an option, but we felt like it was
[20:15] still very important to follow up since
[20:17] we told you we were bringing this to
[20:18] September supplement in order to discuss
[20:20] where we're at, be able to discuss some
[20:22] of the questions. I know that um offices
[20:24] have had about food and transportation,
[20:27] but in regards to funding, you know, it
[20:29] might be most appropriate to wait till
[20:30] November. It also gives us time, Cody,
[20:33] to your point, um in order to utilize
[20:35] make sure we're utilizing AR dollars
[20:37] efficiently, um and maybe offsetting
[20:40] some of this cost between now and
[20:42] December 31st.
[20:44] Great questions. Do you have any others
[20:46] regarding the spreadsheet?
[20:51] None. So, um, Chris Man will explain to
[20:54] you the professional services contract
[20:56] and what this entails. And just leading
[20:59] into that, one of the things that we
[21:00] talked about in policy and governance is
[21:03] rather than um budgeting for um all
[21:06] three pods, which is 60 beds, um what
[21:09] we've done is presented a budget for
[21:11] only one pod for 20 beds. um in and an
[21:16] approach uh to grow as as we know things
[21:19] are what we've coined um that you called
[21:22] and so um we'll go through what that looks like and then I'll share
[21:26] one
[21:27] >> before Chris gets started Cody if I can
[21:30] a couple of questions
[21:33] um
[21:34] go over the anticipated revenues
[21:38] and how that impacts what you're asking
[21:40] the county to cover and then uh several
[21:44] Couple months ago, there was a
[21:45] discussion involving the VA's office and
[21:48] several others about the target
[21:50] population.
[21:52] Have we got that lined out? Do we have
[21:54] firm commitments that this is going to
[21:57] happen?
[22:00] >> Um, well, the the target population is
[22:02] still not been fully defined,
[22:08] so that still needs to be worked out.
[22:11] >> But in terms of it happening, Yeah.
[22:15] It's the decision that's going to
[22:16] happen, but in terms of exactly the
[22:18] scope, that has not been fully worked
[22:21] out yet.
[22:26] » I We're looking at people with
[22:27] misdemeanors if that's in terms of the
[22:30] >> I know who we're looking at. I've been
[22:32] involved in this Yeah.
[22:33] >> quite some time.
[22:35] >> It's one thing to look at people. It's
[22:37] another thing to have a commitment to
[22:38] have the people in the facility. Has all
[22:41] have all those mechanics been worked
[22:43] out? That's all I'm asking.
[22:44] >> No, no, no, no. They're not all.
[22:45] >> So, we still got to work on that.
[22:47] >> Yes, we still have to work.
[22:48] >> Thank you.
[22:51] >> Um, well, that is the the bottom line
[22:54] figure, but uh the projected revenue is
[22:57] 425,000.
[22:59] >> The other budget.
[23:00] >> Oh, yeah. There's another
[23:05] » Yes. So, um,
[23:08] some of this somewhat self-explanatory.
[23:11] I mean, this is the total expense for
[23:13] the, uh, first six months. I will say
[23:16] that almost 800,000 of that is startup
[23:20] costs. So, that wouldn't be sort of what
[23:22] would be the ongoing cost for something
[23:24] like that. I I will say also that when
[23:27] we uh calculated costs, we c we
[23:30] calculated at at the worst case
[23:32] scenario. In other words, what the
[23:34] highest level of costs would be. And
[23:36] then when we calculated revenue, we did
[23:39] it in the most conservative way. So that
[23:42] means there's the largest kind of gap.
[23:44] If you follow me, you know, the highest
[23:46] expenses
[23:47] and then the most conservative revenue.
[23:50] So that way we would be safest in giving
[23:53] you the estimate of of what it is.
[23:56] >> Okay. And then Chris, your revenue, can
[23:58] you kind of break that down? private
[24:00] pay, Medicare, Medicaid. Is it somewhere
[24:02] there?
[24:03] >> Yes, I I have
[24:07] >> Sorry.
[24:12] » Oh, okay. Um so on the pro on revenue,
[24:17] we've got um
[24:19] 248,000
[24:21] for Medicaid. Remember this is three
[24:24] months. So to ends with let me say some
[24:26] other assumptions that we made and that
[24:29] is that occupancy would be at 65%.
[24:34] You know because you're ramping up.
[24:36] >> Um
[24:36] >> is that 65% of one pod or the entire
[24:40] >> that's of one pod for this? So 65 So
[24:43] that's why it's only $248,000
[24:46] for three months. It's at 65% occupancy
[24:49] for
[24:49] >> When you say when you say it's only
[24:50] 248,000
[24:52] you're pointing at something.
[24:53] >> Oh, I'm sorry. I'm looking at well a
[24:54] handout that I have I mean not a handout
[24:56] but a reference that I have but that's
[24:58] part of that's part of the um Thank you.
[25:02] that's part of this. So I'm break I'm
[25:04] breaking this line item out for
[25:06] everybody right now and I'm saying that
[25:08] of that of that 425,000
[25:12] 248,000 of it is Medicaid.
[25:16] Then we have uh about 14,000
[25:20] uh uh private insurance. And then
[25:23] there's medication recovery that's about
[25:25] 20,000. And then we have an opioid
[25:27] abatement grant which is 142,000. And
[25:30] I'm rounding numbers. If you all need
[25:32] specifics, I'm happy to send them out.
[25:34] >> Is that opioid grant is that part of the
[25:38] is that from the county?
[25:39] >> Yes. So yes, that's a grant that I wrote
[25:42] in partnership with CROS for the AG's
[25:46] opioid abatement grant for 2026. Um
[25:48] that's $900,000 over three years. Um the
[25:52] amount that we wrote for for um each
[25:55] year that Creo will receive is $285,715.
[26:00] » So the opioid client I know we had
[26:03] opioid debate that was
[26:05] >> that is not our settlement. Yeah.
[26:07] >> Yeah. So we still have roughly $4
[26:08] million in settlement funds just the
[26:10] county. This is a grant I wrote.
[26:12] >> You wrote a grant for them
[26:14] >> for the agent's office
[26:15] >> for their settlement funds.
[26:17] >> So this is our third third grant. We
[26:19] were just awarded two weeks ago. Um so
[26:21] we're very excited that that they
[26:23] >> is it a county grant though or is it a
[26:25] grant for
[26:26] >> It is a it's a partnership between the
[26:28] county and the AG's office and Credos is
[26:30] the service provider for that grant.
[26:32] >> Okay. And so, um, $285,715
[26:37] is what we would receive, um, each year,
[26:41] uh, for, uh, the services provided by
[26:44] CreoS. And that includes, um, what what
[26:47] we wrote for was startup costs and
[26:49] salaries. And so that's including a
[26:52] quarter of an FTE for a program
[26:54] director, a half FTE for a therapist,
[26:57] two therapists, two half FTEEs for
[27:00] registered nurses, and two have half
[27:02] FTEEs for case managers. And so our
[27:05] purpose of this was trying to offset our
[27:06] startup costs um and especially the
[27:09] costs in the first year so that we
[27:12] excuse me so that way these employees
[27:14] can start you know in January and hire
[27:16] all the necessary employees in order to
[27:18] be able to to operate a drill care
[27:20] center work with uh myself in order on
[27:24] this grant in regards to compliance that
[27:26] is required quarterly um for the the
[27:29] AG's office.
[27:31] >> Question real quick. We received
[27:34] basically a version of this last week.
[27:37] >> Okay. And then a newer version.
[27:40] >> When you talk about FTEEs, the FTEEs
[27:42] went up by four from 46.5 to 50.5.
[27:47] Are the ones that you're referring to
[27:50] the increase? Where is that? Where are
[27:52] those extra four FTEs coming from?
[27:54] >> That's the security
[27:56] >> um in the PNG was decided. Well, it was
[28:00] discussed whether Creo should do the
[28:03] outside security. Um, district one had
[28:06] requested that or if the county should
[28:09] do that and then the decision was that
[28:12] Creo should do it and it should be on
[28:13] the Creo budget and so that was added.
[28:16] Those are the four and it's for FTE
[28:19] because it's 247 365. So you have 12
[28:24] hour shifts, you have the day shift,
[28:26] night shift, front of the week, back of
[28:27] the week. Those are those four extra
[28:29] staff members to do the outside
[28:31] security. There is concern about the
[28:33] security of the grounds. Um so that's
[28:36] that was for
[28:38] >> before we can I ask um what you have on
[28:40] the screen.
[28:43] >> Can I get a copy of that?
[28:45] >> This one is
[28:47] >> No, this is showing a full
[28:50] >> Oh, okay. I'm sorry.
[28:52] >> You have my copy.
[28:55] You got my copy. The full year. Now I
[28:58] understand why you were Thank you for
[29:00] saying
[29:02] there you go. That makes sense. There
[29:03] you go.
[29:05] Anyway, any other questions about the grant and including and just for
[29:10] commentary um the grant is $300,000. The
[29:13] reason why they only received um the
[29:15] $285,750
[29:18] is because $14,285
[29:21] indirect cost for the county. So it
[29:23] offsets my salary. And so each month
[29:26] whenever each Whenever I do the
[29:28] reporting, those funds are actually
[29:30] removed from my salary and benefits and
[29:33] remain in the commissioner's 120 fund
[29:36] and then we'll go back to the general
[29:38] fund at the end of the year. So, um we
[29:41] have three grants with AG's office, two
[29:43] of which that um pay for indirect costs
[29:45] and then because this is only six months
[29:48] and his number of the $142,857.50
[29:52] accounts for just six months of of that
[29:55] year. Jessica, do you have another copy
[29:58] of this?
[30:01] >> And then some of these are the onetime
[30:03] costs,
[30:05] >> I guess, for the
[30:06] >> Thank you.
[30:08] >> Okay, never mind. I see the one time.
[30:10] >> Yes, I I can go through those startup
[30:12] cost.
[30:13] >> Well, I I do have a question on one of
[30:15] them. We got a vehicle on here. What is
[30:16] the vehicle for?
[30:18] >> Uh that is for transportation. So, from
[30:21] the jail to the behavioral care center.
[30:24] Uh you we had a lot of dialogues about
[30:26] how best to address transportation,
[30:29] whether the jail should do it, whether
[30:31] we should do it or we should use ride
[30:33] care. Uh in my conversations with the
[30:36] jail, the jail just said they didn't
[30:38] have the personnel in order to be able
[30:40] to do that. And um the uh the cost for
[30:44] Ryare doing it is about 80 $90,000 more
[30:50] a year if they did it than if Creos did
[30:52] it. So who's who would have ownership of
[30:56] this vehicle? Is it going to be creop or
[30:58] is it going to be the county?
[31:01] >> So we went back and forth in policy and
[31:03] governance and whether or not um there
[31:05] was discussion in the clips in regards
[31:07] to the vehicle. I started putting it in
[31:09] our B CC estimate of need um but he had
[31:13] also included in his um estimate of
[31:16] need. Um after further discussion with
[31:18] the commissioner's um offices, uh we had
[31:21] determined since it was already in his
[31:23] and he's carrying insurance for it, then
[31:25] I could work with the DA's office in
[31:27] order to end that contract list any
[31:30] assets if there was you know a
[31:31] non-renewal um that of what you know
[31:35] would be retained or returned back to
[31:38] the county. But um we had approached it
[31:41] both ways but felt like you know
[31:44] >> well that that's kind of what I was
[31:46] getting at. If we're purchasing assets,
[31:48] then I mean need to definitely run that
[31:51] through the DA's office and make sure
[31:53] that if any of that needs to be
[31:55] recouped, if they were to decide not to
[31:57] continue or the county were uh of the
[32:00] mindset to move to a different vendor
[32:04] >> before the the
[32:06] life expiration of the particular asset,
[32:09] then we need to make sure that those are
[32:11] buttoned up on the front end.
[32:12] >> Yeah. And and listed in in the contract.
[32:15] But um but so moving forward can change
[32:18] between now and and November. But um we
[32:21] have uh left it in their contract and
[32:24] then would address those things stated
[32:27] by by Cody um to make sure that you know
[32:30] those were worked out if the contract
[32:32] was not renewed or if another vendor uh
[32:34] was selected in the future.
[32:36] >> Yeah, we're fine with that. How keep
[32:38] >> and on the watch list you have $400,000
[32:41] for transportation and so you would need
[32:42] to remove that. And so this is just most
[32:44] cost effective way in order for us to be
[32:47] able to provide transportation.
[32:49] not only for those that
[32:52] will be utilizing the services but also
[32:54] food.
[32:55] >> Well, but it's not a difference of
[32:57] 400,000 minus 65,000 though, correct?
[33:00] Because the the 400,000 would have been
[33:03] contemplating an employee expense. I'm
[33:07] assuming that they have part of that
[33:10] transportation expense in another line
[33:12] item in your employees.
[33:13] >> Uh, correct. Yes. Yes.
[33:14] >> How much is that?
[33:16] >> Uh I I'm sorry, sir. I couldn't tell you
[33:17] right off the top of my head.
[33:19] >> Do you know how many FTEEs you have
[33:21] dedicated to?
[33:22] >> I have two FTEs for transport.
[33:24] >> So that would roughly be 100,000
[33:28] somewhere around.
[33:29] >> How often are you going to be doing
[33:30] transport?
[33:31] >> Uh well,
[33:32] >> I mean I know it'll be as needed
[33:34] probably, but how often are you going to
[33:36] be available? Is it a 247?
[33:39] >> Good question. Uh we we will do
[33:41] transport between 7:00 a.m. to 7:00 p.m.
[33:44] We'll use ride care after hours.
[33:46] >> Um
[33:46] >> is that contemplated a cost for ride
[33:49] care in?
[33:49] >> Yes, in the budget it is. It is.
[33:52] >> Okay. So 7A to 7P.
[33:55] >> Yeah. 7 days a week.
[33:57] >> So you'll be able to have two FTEEs
[34:02] cover 7 to 7 days a week, 365 days a
[34:06] year. I know that may sound uh unusual,
[34:08] but not the way we do our shifts. So,
[34:11] you have 12-hour shifts and so a person
[34:13] works um 31 12s and another person works
[34:17] 41 12s and then they they they switch.
[34:20] >> Yeah. But they have vacation, they got
[34:22] sick, they
[34:22] >> Yeah. Then we would back them with
[34:23] somebody else.
[34:24] >> Well, but when you back them with
[34:26] somebody else, there's going to be
[34:27] expenses related to that. Correct.
[34:29] Because then they're going to have to be
[34:30] back.
[34:31] >> Yes. No. Yes. I agree. But I mean, we
[34:33] have the staffing in order to address
[34:36] that without hiring an extra person to
[34:39] do that. You know, we we have a we have
[34:42] a food person there. There there's there
[34:44] are people that we can shift around if
[34:46] that makes sense. So, we could do that.
[34:49] >> I've got your list of FTEEs here that
[34:51] was on your on the old one. So, are
[34:54] these considered facility support?
[34:58] because I don't see that anything on the
[35:00] FTE regarding transportation.
[35:04] >> Um, yeah, there there is there is
[35:10] a recovery coach. I I don't know if we
[35:12] listed them as a transport person.
[35:14] >> You do have a recovery coach.
[35:16] >> Uh, and but there's several in there.
[35:19] I'm sorry, I don't have that.
[35:21] >> It's six in the morning and six in the
[35:22] evening.
[35:25] Yeah, but there there should be more up
[35:27] above. There's going to be some other
[35:29] people there. I'm sorry, I don't have
[35:30] that.
[35:30] >> Oh, you're right. I'm sorry.
[35:32] >> Transport driver recovery coach.
[35:34] >> Okay, there you go.
[35:35] >> Okay, got it.
[35:37] >> Thank you.
[35:37] Commissioner.
[35:42] » Okay. Um,
[35:45] well, I don't know how much detail or
[35:46] how granular. I know there are
[35:48] particular areas that you want questions
[35:49] on. I mean, in terms of revenue, I think
[35:52] I went through all the revenue items
[35:53] there. If you want to know what the
[35:55] startup costs are, again, they're close
[35:57] to 800,000. A lot of that is attributed
[36:00] to uh 472,000 of it is for employees
[36:05] because we have to start them before we
[36:07] actually provide services. So, that's
[36:08] considered a startup cost.
[36:11] >> Sign on bonuses.
[36:13] >> Yeah. Sorry.
[36:14] >> Yeah. So
[36:16] nurses, it's very difficult to get
[36:19] nurses and so you have to you have to do
[36:22] sign on bonuses and then the sign on
[36:24] bonuses are are for the nurses to commit
[36:27] to a certain period of time you know in
[36:30] other words so in order to get these
[36:31] sign on bonuses you have to say I'm
[36:33] going to work here and I'm going to work
[36:35] here for two or more years you know and
[36:38] so it's a very competitive market for
[36:41] nurses
[36:42] >> and it's it's somewhat standard
[36:46] to do that.
[36:48] >> Uh I had a few individual questions on
[36:50] your expenses because I'm comparing them
[36:52] with the last one that
[36:53] >> I received.
[36:54] >> U you have roughly $130,000
[36:59] increase from the last report in
[37:02] information technology and clinical
[37:04] monitoring. So can you explain that one?
[37:06] >> Uh yes. So in uh policy and government
[37:10] there was a discussion uh Dane uh spoke
[37:14] about uh the servers and the
[37:17] uh the racks and all that sort of thing.
[37:19] There was a discussion about you were
[37:22] there as you recall. I'm just um and
[37:25] there was a discussion about
[37:27] was the county going to pay for these
[37:30] items or was it going to end up on this
[37:32] budget? And then the the decision was in
[37:35] that policy and governance to take
[37:40] about about that amount off of um
[37:45] off of the the county ask and move it
[37:48] over to
[37:50] our budget. So, so I just that's what
[37:52] that is.
[37:53] >> Okay.
[37:53] >> It's it's just shifting that from one to
[37:55] the other.
[37:56] >> Yeah. I'm just wanting some explanation.
[37:57] >> Oh, no, no, no. And it's not a one to
[37:59] one because uh when Gain presented it, was over 200. Ours is 190. And that's
[38:05] because um we are trying to phase some
[38:09] of these startup costs. So, we can delay
[38:11] some of the startup costs to year two.
[38:14] So, that's that's why it's not the same
[38:16] amount that Dane uh said he was going to
[38:19] take. when we Paul, do you mind if I ask
[38:22] a follow to what he just said before you
[38:24] carry on? You said that some startup
[38:27] costs may be able to be delayed until
[38:29] year two. If as we're looking at this
[38:32] and we're looking at the expenses and
[38:33] everything and we're say, "Okay, these
[38:35] are ongoing expenses." Uh so when we're
[38:38] thinking about how we're going to be
[38:39] able to fund this into the future, we're
[38:41] not going to have to worry about the
[38:42] onetime costs moving forward. It's just
[38:44] going to be the ongoing. But you just
[38:46] mentioned that there's going to be some
[38:48] potentially startup costs that are
[38:51] shifted into future years.
[38:54] Do you have that? And
[38:56] >> yes, a year two startup cost would be
[38:58] 182,000.
[39:00] So, so um the uh the startup cost for for
[39:08] year one, I mean startup costs are
[39:10] actually 862,000,
[39:11] but then we're taking this opioid money
[39:15] and um
[39:17] okay, thank you. Um
[39:21] and discounting that so you can just see
[39:23] that because this is grant cost
[39:25] [clears throat] setting the cost cost of
[39:26] it. So it's we're saying 791, but it's
[39:29] really 862. So for year two, um again,
[39:33] it's going to be an additional 182. So
[39:36] we didn't couldn't put off that much,
[39:37] but the fact that we're not opening um
[39:41] pod two and three,
[39:43] >> uh there are some things that we could
[39:45] delay, and we just thought it was in the
[39:48] county's interest, and everyone's
[39:50] interest that we uh delay some of these
[39:53] startup costs that weren't necessary.
[39:56] um to to year two rather than putting it
[40:00] all on one.
[40:01] >> Okay. So, how much will the contract be
[40:03] that that you will submit to the BOCC
[40:05] for approval for for the first six
[40:08] months?
[40:08] >> So, the very top
[40:10] >> it'll be the 2.146.
[40:12] >> Yeah.
[40:13] >> Okay. And that's for 6 months for 20
[40:15] beds.
[40:16] >> Yes.
[40:17] >> Okay. So, in just I mean you may not
[40:19] have this yet, but let's say when all 60
[40:21] beds are open, do you have any idea what
[40:23] the annual cost [clears throat] will be?
[40:24] >> Yes.
[40:24] >> 6.7. That's what
[40:28] >> I didn't because this is subject to
[40:30] change once we learn more about you know
[40:33] once we open up the payroll care center
[40:35] and we you know really master the intake
[40:38] process and partnerships and Medicaid
[40:40] and Medicare and that reimbursement and
[40:42] understand it. It's the reason why I
[40:43] didn't provide the the annual because
[40:45] it's subject to change. Um but the
[40:48] estimate of the total expenses for three
[40:51] pods um we showed here at
[40:54] [clears throat] 11,69,9466
[41:00] with an estimated projected revenue of
[41:02] $4,89,678.70.
[41:06] [clears throat] So the estimate of need
[41:08] that would be needed for a full year
[41:11] starting FY28 would be 6,750,267.
[41:17] Um and then like you said those onetime
[41:19] startup costs we had talked about this
[41:22] um before he had um removed some of that
[41:24] and I think you just mentioned it in
[41:26] regards to you know we we're not
[41:27] operating costs we don't need to be
[41:29] outfitting it with computers and
[41:31] >> I didn't think the $2.5 million would be
[41:33] you know times two times three you know
[41:36] just I assume you're obviously going to
[41:38] have some
[41:38] >> I know it's going to be changed.
[41:40] >> Sure.
[41:40] >> Well, can you give me that $11 million
[41:42] number again because I think that's
[41:44] something that we need to be considering
[41:46] moving forward because I mean for 6
[41:50] months we're anticipating $648,000
[41:53] for Medicaid reimbursement. I'm assum
[41:56] assuming that you've extrapolated those
[41:58] numbers out on an annual basis. And I'm
[42:02] just not fully convinced from talking to
[42:05] other people in the medical industry, I
[42:07] know that um Medicaid is u
[42:12] it's not always easy to get reimbursed
[42:14] on that stuff. So, I mean
[42:17] I if we commit to this and we're
[42:21] committing for $6.7 million, we have to
[42:24] understand that we're actually not.
[42:25] We're committing for the 11.6 six and
[42:28] hoping that we get those other revenues
[42:29] back in.
[42:32] >> Again, I I want to say yes, it's very
[42:34] important for us to be uh sober about
[42:37] everything. Um the expenses are um
[42:42] maximized.
[42:43] So that meaning that every single bed is
[42:46] full every single day of the year, which
[42:48] is not going to happen. So that means
[42:51] the max for what we would pay for food,
[42:53] the max we would pay for transportation,
[42:54] the max we would pay for every single
[42:56] thing. And again I I think
[43:02] but I I also want to say that number
[43:03] represents us maxing everything. And
[43:07] then the um the revenue is a
[43:10] conservative revenue. So it's at 55%
[43:13] Medicaid. Um,
[43:16] >> have you looked at other programs
[43:19] similar to this in the United States and
[43:21] compared what their um the revenue that
[43:25] they're getting back in from a Medicaid
[43:27] standpoint to come with to come up with
[43:30] your 55% number that you just mentioned.
[43:32] >> You're the first ones, aren't you?
[43:36] >> We'll be pretty much the first ones that
[43:38] model.
[43:39] >> Uh, well, others have done it. The thing
[43:41] is like Tennessee
[43:43] um they don't bill they're funded
[43:46] they're part of the sheriff's department
[43:48] budget.
[43:49] >> Um and so now there may be other places
[43:53] but those are the people I would talk
[43:55] >> I think Brandon was not including them
[43:58] when he said the only ones because
[44:00] knowing that Nashville doesn't build
[44:03] >> so this is really one of the only ones.
[44:06] I'm just wondering where you came up
[44:07] with the 55%
[44:09] wag
[44:11] if there's no like you know industry
[44:16] number that that you can look at.
[44:18] >> Well, we we tried to project um on uh
[44:23] what the Medicaid population would be
[44:26] based on um the um
[44:31] uh the economic situation that we
[44:33] thought most of the people would be in.
[44:35] What were the known statistics which I
[44:37] can't tell you right in front of you
[44:39] right now what the known statistics
[44:41] would be for for you know because med
[44:44] medicaid is income based and so uh
[44:47] people who tend to be in jail you know
[44:49] what would be the percentage of people
[44:50] who would be at a particular income base
[44:52] that would be eligible for Medicaid uh
[44:56] also um there are certain statistics
[44:59] about uh people who are repeat offenders
[45:02] 27% I know that one um um do have mental
[45:06] health problems and and so on and so
[45:09] they're likely to um qualify for
[45:13] Medicaid. So it's really it's based on
[45:15] statistics. I could prepare something
[45:18] and then send it to you after this.
[45:20] >> Well, breaks that out a little bit
[45:21] better. And and then the other thing,
[45:22] and I don't want to belabor this too too
[45:25] much longer, but um I I know there's
[45:28] been some questions in the past, we're
[45:31] locating the facility
[45:34] just outside the number of feet that we
[45:37] think the requirement is from the jail
[45:39] to behavioral care so that it is not an
[45:42] incarcereral facility so we can build
[45:44] Medicaid. But there's some some question
[45:47] since this hasn't really um been done
[45:52] elsewhere.
[45:54] Are we fairly certain that we're not
[45:56] going to get push back when we actually
[45:59] start submitting stuff to Medicaid even
[46:02] if it's somebody that is eligible?
[46:05] Have do we have any you know any
[46:08] guidance from any type of administration
[46:10] or anything showing that that is
[46:12] something that they are in fact going to
[46:14] be reimbursing on in our particular
[46:17] situation.
[46:18] >> Um well we we see it as analogous to
[46:22] drug court you know so drug court is
[46:25] funded by Medicaid. Um
[46:28] the BCC is not a jail. Okay. Has no
[46:31] license as a jail. It has nothing as a
[46:33] jail. there there are no jail employees
[46:36] in the BCC.
[46:38] Um it is a distinct facility, you know,
[46:42] and it's going to be licensed and
[46:44] certified as a healthc care facility.
[46:47] And so based on that, we can build. I
[46:50] mean, we will have the certification,
[46:52] >> but but that gets to my point earlier,
[46:54] Chris, and I agree with everything you
[46:56] just said.
[46:59] All of that is true only if
[47:02] we have the buy in of the district
[47:05] attorney's office. We have an identified
[47:07] population. There may be some instances
[47:09] where police drop off directly to you in
[47:12] the charges, right? So that kind of like
[47:14] a crisis center or some other way where
[47:16] that's probably cut and dry that you can
[47:18] seek reimbursement if they're eligible.
[47:20] >> But the is that is that part of the
[47:23] program? Well, that was something that
[47:25] we had been talked about in order to
[47:30] alleviate people even being brought into
[47:32] the the judicial process in the first
[47:35] place. But again, I'm not involved in
[47:38] those discussions. I was involved one
[47:40] time.
[47:43] » Um, so I I don't know. But
[47:47] >> no, I I I do want to say the district
[47:49] attorney does want this project to work.
[47:52] Uh so when I and I just want to be clear
[47:55] this what I said earlier is what's being
[47:57] under discussion isn't whether district
[48:00] attorney is going to support the program
[48:03] and that we're going to get people. It's
[48:06] what is the exact target population that
[48:08] hasn't been worked out like at what
[48:10] point does the district attorney feel I
[48:13] want to speak for her but you know she's
[48:15] going to decide this is you know these
[48:19] are the charges this is the level this
[48:20] is what we're going to say people can go
[48:22] to the BCC at that's the part that
[48:25] hasn't been decided but but in terms of
[48:27] her supporting the BCC and creating
[48:30] something that that's definitely there
[48:32] >> but it seems like that part would be
[48:34] extremely important to nail down before
[48:36] we look at budget allocations so we know
[48:40] how many beds we're going to need and
[48:41] all of that. We don't know that until we
[48:45] and when I say we, I'm not necessarily
[48:46] talking around this table. I'm talking
[48:48] about the county in general. We don't
[48:50] know how big or how small this program
[48:53] is going to be until we know exactly
[48:55] what the program is going to be. Maybe
[48:57] I'm missing something, but
[49:01] >> well,
[49:03] everybody, as far as I know, is inre is
[49:06] in agreement about it's for people who
[49:08] have misdemeanors.
[49:10] And so that that's a defined population
[49:12] right there. I I think what's what's under discussion is really the
[49:17] acuity of the person, which is kind of a
[49:20] separate issue. So So you you've got a
[49:22] legal issue and then you got a medical
[49:24] issue.
[49:25] >> You see what I'm saying? What is that
[49:27] Chris? Is that medical issue issue
[49:30] mental or drugreated?
[49:32] >> Um they could be either but the question
[49:35] is whether a person would be under an
[49:37] emergency order of detention or not. Um
[49:40] you know that's
[49:44] the original vision for the BCC was um
[49:48] for people with low acuity mental health
[49:50] conditions and misdemeanors only. But
[49:54] then there's been discussions now about
[49:57] um whether the acuity of the mental
[50:00] health of an individual needed to be
[50:02] higher or not.
[50:04] >> Well, my question discussion,
[50:06] >> forgive me for interrupting, but my
[50:08] question would be if somebody has some
[50:10] mental issue, do they have the capacity
[50:13] to volunteer to be in this program?
[50:21] » Yes. Yes. Yes. I mean, there's a lot of
[50:23] people with mental health challenges who
[50:26] are still considered competent. You
[50:28] know, the
[50:29] >> What's that ruled on by?
[50:32] >> Uh, well, I mean, usually that's not
[50:36] ruled by a doctor unless there there's clear evidence and questions
[50:42] about a person's capacity, which is
[50:44] rare. So, most of the people um that's
[50:48] never questioned. You know, we serve
[50:50] people every day. they have
[50:52] schizophrenia, they're considered
[50:53] competent and so on. The population
[50:57] that's not considered competent is
[50:59] actually fairly small.
[51:00] >> But I guess my question goes to
[51:03] who makes that determination? Is it a
[51:06] sheriff's deputy? Is it Oklahoma City
[51:08] police or whatever that says this person
[51:12] has this issue? How is that evaluated in
[51:15] employers?
[51:16] Is that evaluated in the jail
[51:20] and tell charges? I've heard that the DA
[51:24] is going to have somebody on site and a
[51:27] public defender is going to have
[51:28] somebody on site and this and that. Who
[51:30] makes that determination?
[51:32] >> We will have a therapist. So, in the
[51:34] budget, we have a therapist 247 in the
[51:37] jail. And so part of their role is to
[51:40] assess people for the appropriateness
[51:43] >> coming in over here.
[51:44] >> Oh, I'm sorry, sir.
[51:45] >> As they're coming in over here,
[51:47] >> yes. Yeah. Yeah. So, they're going to be
[51:49] at the detention center. There's four
[51:51] Well, it's going to be one 24/7 365.
[51:54] There'll always be a therapist in the
[51:56] detention center and they are evaluating
[51:59] people to determine if they're
[52:00] appropriate. I will say like when it
[52:03] comes to competency, it's just like um
[52:06] uh when somebody's accused of a crime,
[52:08] you're innocent until proven guilty.
[52:10] You're considered competent until
[52:12] there's really grounds that one's
[52:14] incompetent.
[52:15] >> That all happens before once they come
[52:18] into the sally port before the booking
[52:20] process, they will be assessed.
[52:23] >> Okay. But I'm just saying that somebody
[52:26] is thrilled that they have mental issues
[52:31] possibly incompetent, they can't
[52:33] volunteer.
[52:34] >> Correct.
[52:35] >> So, these are people that are ruled
[52:37] competent and then they can go.
[52:40] >> Correct.
[52:40] >> But they could also opt out. Correct.
[52:43] They could go over there and say, "H, I
[52:45] don't like this. I'm better off over
[52:47] here." Correct.
[52:48] >> Sure. If they don't want to, if they
[52:49] don't want to go through the program at
[52:53] BCC, then yes, they then based on their
[52:56] level of mental acuity, they would be
[52:58] placed in a proper mental health bed in
[53:02] the jail,
[53:03] >> which is what my concern is on Medicaid.
[53:06] I understand that we're trying to thread
[53:08] a needle and it's you're licensed as a
[53:11] healthc care facility, yada yada yada.
[53:13] But my concern is is that we might not
[53:16] have somebody and [clears throat] you
[53:19] know the Medicaid process that says,
[53:21] "Well, yeah, but if they leave here,
[53:24] they don't just get to go home, they're
[53:27] going to go over to the jail, so we're
[53:29] not going to reimburse on that because
[53:31] it's kind of a a quasi facility. It's
[53:34] not just a traditional hospital."
[53:36] >> Lisa, is this something that's on the
[53:38] DA's radar anytime soon to try and nail
[53:43] these questions down? I have not been
[53:46] involved in these discussions. Um that's
[53:48] going to be with the criminal side of
[53:51] the team. You know, I'm civil and so I
[53:53] do know that we have uh assigned ADAs
[53:57] that have been participating in these
[53:59] conversations to get this down. But to
[54:01] say it's a quasi, I would totally
[54:03] disagree that this is a quasi because
[54:05] the entire purpose of this is that they
[54:07] will be signing contracts that basically
[54:09] say we are going to delay. We're not
[54:11] going to charge. There's not going to be
[54:13] any any individual that goes into that
[54:15] behavioral health care center there.
[54:17] There's going to be a clear distinction
[54:19] that they are not incarcerated. They are
[54:22] not there under their against their
[54:24] will. They are not under guard. And so
[54:26] I'd take on Medicare Medicare if they
[54:29] decide that they don't want to pay on
[54:30] that. But the thing is is that right now
[54:33] currently uh mental health departments
[54:35] and mental health facilities face this
[54:37] anyway because if we do get a police
[54:40] officer that picks somebody up on a
[54:42] criminal charge and they take them to a
[54:43] mental health facility
[54:46] there the Medicaid is still paying for
[54:47] those uh individuals if they're
[54:50] committed. Um and Gretchen pointed this
[54:53] out too. you know the the difference
[54:56] between um competency for trial is
[54:59] different than civil commitment. Civil
[55:02] commitment you can be 100% competent.
[55:04] All you have to be is a danger to self
[55:06] and others uh to get to get involuntary
[55:09] commitment. So there are different legal
[55:10] standards but I do think that there is a
[55:13] clear path to make sure that this is
[55:16] this type of facility and that Medicare
[55:19] Medicaid billing can occur. Um and
[55:22] hopefully we have mental health partners
[55:25] and department of mental health. Yeah.
[55:27] >> Can assist with this because really what
[55:29] the county is doing is a great service
[55:31] to the state of Oklahoma and I can't the
[55:33] community of Oklahoma because mental
[55:35] health uh department of mental health
[55:37] state mental health doesn't have a
[55:38] facility like this that that the county
[55:40] is going to be able to step in. One
[55:42] thing that I will make clear though is
[55:44] it will have to behavioral health care
[55:46] centers can and can need can be
[55:48] hospitals. Hospitals mean that there's
[55:51] inpatient. It has to be inpatient. It
[55:53] can't be an outpatient treatment
[55:54] facility. They have to be committed in
[55:56] an inpatient facility for it to qualify
[55:58] as a hospital um to be operated by the
[56:01] county. And I just want to say that.
[56:03] >> So
[56:05] going back to kind of what Cody was
[56:06] talking about, you say there's not a
[56:08] quality, my assumption would be given
[56:10] some of the conversations that I've
[56:12] previously been in once they sign this
[56:14] contract, Joe's going to go there for
[56:16] three days, right? in in of the charges
[56:19] being filed and I'm gonna participate if
[56:21] I I decide well part of this is freedom
[56:24] of movement I think also right in order
[56:26] to be eligible to receive this but let's
[56:28] just say I decided that's it I'm done
[56:31] then Chris your staff would notify the
[56:34] DA's office that Joe had gone home so
[56:37] we're not you're not transporting
[56:39] somebody directly to the jail that
[56:41] that's going to be up to your office
[56:44] >> I I think it's going to be a point where
[56:46] we get notified notified of a breached
[56:49] contract on that
[56:50] >> and then there's a warrant issued
[56:51] >> and then they'll probably
[56:52] >> So there's
[56:53] >> on the criminal side there'll be action
[56:55] taken after the release not before. So,
[56:58] like you said, I think I think that and
[57:01] if that's not been part of the
[57:02] discussions, I can pass that along to
[57:04] Vicki that that should be part of the
[57:07] discussions because the one thing we
[57:08] definitely don't want to do is we don't
[57:10] want to cross over into this being, like
[57:13] you said, the quasi. And so, it's going
[57:16] to take all of those steps and elements
[57:18] to be put in policy to make sure that we
[57:21] are operating the way that we need to be
[57:23] operating. So then to get back to my
[57:26] question about the revenue and Medicaid
[57:27] side and
[57:29] those numbers are based upon what has
[57:32] been talked about with the DA and the in
[57:35] the direction that you all are heading
[57:37] in. Okay. So there's some level of
[57:40] comfort that that number
[57:42] as conservative is it is likely.
[57:46] >> Yeah. That it's in the ballpark. I mean
[57:48] again we wanted we don't know what's
[57:51] going to happen. Okay.
[57:52] >> Right. Um, but it's in our interest to
[57:55] kind of lowball things uh because we
[57:58] don't want to come back to you and say,
[58:00] "Oh gosh, you know, we really kind of
[58:02] went off on the deep end." And so we we
[58:05] tried to be conservative but realistic,
[58:07] not to come back to you and say, "Hey,
[58:08] guess what? We can't get any revenue.
[58:10] >> We got to come back."
[58:11] >> Lisa, I I do I going back to whenever I
[58:14] was in district one and working on this.
[58:16] I completely agree with you in your
[58:18] assessment. My concern is just from what
[58:21] I've heard with Medicaid looking for
[58:24] reasons to deny.
[58:25] >> True.
[58:26] >> I that's what I'm concerned about is
[58:28] that they're going to tr
[58:30] say well this is different than all of
[58:33] these other circumstances out there and
[58:35] so we're going to deny that. That's all
[58:37] my point is. I agree with you that it
[58:39] should qualify, but
[58:40] >> it it should absolutely qualify. And if
[58:42] it makes it in the room, if it makes
[58:45] everybody feel a little bit better, back
[58:47] when we were I was here the last time in
[58:50] my last tour of duty at the VA's office,
[58:52] I had all of those cases with U medical
[58:56] and was going through their billing
[58:58] statements. And there is a Medicaid
[59:01] provision. I'll have to look it up
[59:02] because like I said, this has been, you
[59:04] know, probably going on seven, eight
[59:06] years ago.
[59:08] There was a Medicaid provision that any
[59:10] even a jail person who is in jail, if
[59:14] they are committed to a hospital
[59:16] facility for more than 72 hours and they
[59:18] qualify, Medicaid is supposed to pick up
[59:20] the bill uh uh if they're hospitalized
[59:23] over 72 hours and that's when they are
[59:26] literally incarcerated in the jail and
[59:28] have been moved to the facility for
[59:30] medical treatment. So even in a jail
[59:32] context
[59:34] after three days Medicaid supposed to
[59:37] >> supposed to It's supposed to again like
[59:39] I said like I said I understand exactly
[59:42] what you're talking about. The thing is they're not going to do it in uh
[59:46] voluntarily. Do you know what I mean?
[59:48] We're going to have to submit the
[59:49] paperwork and like I said make sure it's all there and you know that's what
[59:55] we have
[59:56] >> the vendor who's an expert in this. Uh
[1:00:00] that's that's why we we've hired them.
[1:00:03] So, you know, at this point, you're
[1:00:04] right. Uh, it is definitely there's
[1:00:07] always that risk, but at the end of the
[1:00:10] day, if the person qualifies for
[1:00:12] Medicare and Medicaid, that
[1:00:14] reimbursement should happen. And
[1:00:16] [clears throat] the good news is is you
[1:00:18] have the DA's office, if we have to go
[1:00:20] take a lawsuit or go get an, you know,
[1:00:23] declaratory rel we can do that, too. I'm
[1:00:26] not saying that we will have to, but at
[1:00:28] least you're not going to be paying, you
[1:00:31] know, outside council fees if you have
[1:00:33] to go after Medicaid on
[1:00:34] >> So, you're I find it Yes, I I I totally
[1:00:37] support what you're saying. I'm sorry.
[1:00:39] [snorts] Um I find it highly unlikely,
[1:00:42] you know, take the analog of um
[1:00:46] specialty courts. You have people who
[1:00:48] have charges. They are required to go to
[1:00:50] treatment. Medicaid pays that every day
[1:00:53] of the week. you know, I mean, it's a
[1:00:55] totally separate facility and it's
[1:00:58] licensed and run as a mental health.
[1:01:00] There's all the paperwork that backs it
[1:01:02] there. In fact, we'd have a hard time
[1:01:04] proving [clears throat] we were a jail.
[1:01:06] We don't we don't have any of the
[1:01:08] documentation that could prove that we
[1:01:09] were a jail. We'd have all the
[1:01:11] documentation that could prove that we
[1:01:13] are a medical facility. And so, I I just
[1:01:17] don't see
[1:01:19] that being issued. So would I be correct
[1:01:23] in assuming that these numbers represent
[1:01:27] your picture of what the worst case
[1:01:30] scenario would be? In other words, the
[1:01:34] expenses are you're estimating them high
[1:01:37] and you may be estimating your revenues
[1:01:39] lower.
[1:01:40] >> Yes. Yes. Um you know I mean I'm I I
[1:01:45] tried when we were doing the revenue
[1:01:48] did I go to the lowest of the low? No, I
[1:01:50] didn't go to the low, but I didn't go to
[1:01:52] the highest of the high either. 55% was
[1:01:55] a is a pretty modest. And let me say
[1:01:58] this, too. So, again, that's 55% of
[1:02:02] that's not full occupancy either, you
[1:02:05] know. So, so, so the the number is
[1:02:07] smaller and smaller. So, you know, we're
[1:02:09] only projecting 65% occupancy and only
[1:02:13] 55% of those 65% of these beds we would
[1:02:17] get any Medicaid on. And then in year
[1:02:20] two it would be 55% of 85%
[1:02:24] occupancy. You know, so we we try to be
[1:02:26] fairly conservative, but but I like the
[1:02:29] idea that we're doing as we're growing
[1:02:31] and we very much uh endorse the idea of
[1:02:34] starting out with a pod and then that
[1:02:37] the county can have a real view of
[1:02:39] what's coming in and then we can we can
[1:02:42] stage things appropriately.
[1:02:45] >> Jesse, go ahead. Well, I was going to
[1:02:47] say um that 6.7 number that's not the total cost of the center
[1:02:51] of the ride.
[1:02:52] >> I was more so trying to what
[1:02:54] >> that's just that was the 11 something.
[1:02:57] >> Well,
[1:02:57] >> yes.
[1:02:58] >> So, so projected counting cost, we know
[1:03:00] what that total would be
[1:03:02] >> for like a full pod. just um that my my
[1:03:09] projections on that spreadsheet
[1:03:18] » because like the first six months we
[1:03:20] actually need 3.168, right?
[1:03:22] >> Yeah. So this is the first six months.
[1:03:23] So it everything's just doubled for the
[1:03:25] next year. And so I just divided
[1:03:28] everything by two. And so
[1:03:30] >> Okay. Okay. So the 6.7 that you included
[1:03:32] though that was just for professional
[1:03:34] services.
[1:03:35] >> It was 6.7
[1:03:39] » and then
[1:03:40] >> that was just professional services.
[1:03:41] That's preo professional services
[1:03:43] contract and then you would of course
[1:03:45] have the you know BOCC estimate of need
[1:03:48] which would just be that number times
[1:03:50] two.
[1:03:50] >> But you're opening in April.
[1:03:52] >> So we're opening in April
[1:03:55] >> and so
[1:03:55] >> so that's three months April May.
[1:03:58] >> Yeah. Yeah. What's happening sir is um
[1:04:01] in the conversation we have people
[1:04:03] talking about year two and then you have
[1:04:05] people talking about year one
[1:04:06] >> and so that's why people are losing
[1:04:08] where we're at.
[1:04:09] >> Yeah. This is year one. So the 6.7 is
[1:04:11] year two. 11 million is year two.
[1:04:14] >> This is year one which is three
[1:04:15] >> on the BCC.
[1:04:16] >> And what I'm asking so when we're
[1:04:18] sitting in here in we're sitting in here
[1:04:20] in May or or or April of this year till
[1:04:23] coming up. How much will you be asking
[1:04:25] for from the county to run the entire
[1:04:27] program? It won't be 6.7
[1:04:29] >> in May.
[1:04:30] >> Yeah. For FY28 FY28.
[1:04:33] >> Yeah. For FY28.
[1:04:34] >> So,
[1:04:35] >> whatever's on that sheet,
[1:04:37] >> the 6.7
[1:04:38] >> the um
[1:04:40] >> Yeah, that's FY28. So, so we're talking
[1:04:42] about FY28 one year from now. We're
[1:04:44] saying, hey,
[1:04:46] >> what's what do we want?
[1:04:47] >> But that's just your piece. I don't
[1:04:48] know. And all the other stuff.
[1:04:50] >> Yeah. This this would be so if you're
[1:04:52] accounting for this is just six months.
[1:04:54] So it'd be an additional um you know 6
[1:04:57] point you know two
[1:04:59] >> on top of that for the BCC
[1:05:03] >> huh
[1:05:04] >> this is BCC's
[1:05:06] >> no
[1:05:08] double I don't know I'd have to have my
[1:05:10] spreadsheet um so you would account for
[1:05:12] that six.7
[1:05:14] >> plus each cost
[1:05:15] >> plus keep plus these salary costs at
[1:05:18] here's our annual expenses 560 and then
[1:05:22] um
[1:05:23] >> to Jessica because everything in the M1
[1:05:25] line but the credos is the county cost
[1:05:28] that we would double for next year
[1:05:30] consistently.
[1:05:31] >> Thank you Joe.
[1:05:31] >> Okay.
[1:05:32] >> So about 8.9 billion.
[1:05:34] >> Yes. So 2 Yeah.
[1:05:36] >> 2 million of four as well.
[1:05:38] >> The reason I mean I just wanted to you
[1:05:40] know because obviously we can I don't
[1:05:43] just want to look six months down the
[1:05:44] road. I know we have but if we just plan
[1:05:46] for six months down the road then we
[1:05:47] have no ability to pay for it the full
[1:05:50] program going forward. We want to go
[1:05:51] from 20 to 60. Do you see what I'm
[1:05:52] saying?
[1:05:53] >> Wait. Can I bring up something? Uh um
[1:05:56] the county has options. Year two is
[1:05:59] three pods running from day one.
[1:06:03] The county can decide that's not what
[1:06:05] they want to do. Uh we're doing one pod
[1:06:08] in year two. And the county can say, you
[1:06:10] know what, uh we want to delay
[1:06:14] opening pod two and three. You could do
[1:06:18] that. And then and then the number would
[1:06:20] be a lot less.
[1:06:22] >> Yeah. I think it's a bad look to spend
[1:06:24] $50 million on a building and run a
[1:06:26] third of it.
[1:06:26] >> Oh, no. I agree. But I'm just saying,
[1:06:28] you know, if the company's I mean, I'm
[1:06:30] sorry, the county is uncomfortable says,
[1:06:32] you know what, let's delay things a
[1:06:34] little bit. I'd like to see what the
[1:06:35] revenue train looks like because three
[1:06:37] months might not be long enough to see
[1:06:38] where things are going. And so, we like
[1:06:40] to wait a few more months and month
[1:06:43] four, year two, is when we'll think
[1:06:44] about getting caught, too.
[1:06:46] >> Jessica, I I don't know if anybody else
[1:06:48] wants this, but for me, it would be
[1:06:49] helpful um for
[1:06:52] future forecasting in my mind for you to
[1:06:57] get me a number a total number of all
[1:07:00] the Keith stuff, all of everything else
[1:07:02] and cre
[1:07:04] >> for all three pods and then just for the
[1:07:07] one pod for a an FY FY FY to FY bas,
[1:07:13] two pods, three pods.
[1:07:14] >> Yeah. Full year cost.
[1:07:16] with three different options based
[1:07:19] off of pods that we're operating.
[1:07:22] >> Okay.
[1:07:22] >> And Brandon, you know, you you mentioned
[1:07:25] it would look bad to build a $50 million
[1:07:27] facility and only open a third of it.
[1:07:30] >> But that's not up to us. That's up to
[1:07:33] someone else to decide whether or not
[1:07:35] we're going to be able to do that. And
[1:07:37] we need the buy in from the other people
[1:07:38] that have indicated that they will. But
[1:07:41] we need that continued buy in. Well,
[1:07:43] that's that's just making the assumption
[1:07:44] that the customers are going to sign a
[1:07:46] contract when it's presented because
[1:07:48] they built the thing. So,
[1:07:49] >> yeah,
[1:07:50] >> your contract includes the food. You
[1:07:53] guys are have a separate food provider
[1:07:55] that you guys are going to have three
[1:07:57] meals a day, correct?
[1:07:58] >> Yes, sir.
[1:08:00] >> Hot meals.
[1:08:01] >> Uh, yes. So, you're not relying on a
[1:08:04] transport.
[1:08:06] >> Correct. We did find a vendor. I know
[1:08:08] this is of interest of several people
[1:08:09] around the table. Um, so, uh, we're
[1:08:12] contracting with Legacy
[1:08:14] Dining/Perkplace.
[1:08:17] Um, they do do food for, uh, schools
[1:08:21] and, uh, they do do something out at the
[1:08:23] airport. Um, and
[1:08:27] we thought it was the best option for
[1:08:28] the county. Uh, we we looked into
[1:08:32] working something out with the jail. Uh,
[1:08:35] but there were a lot of challenges. uh
[1:08:38] they weren't able to provide transport
[1:08:41] also uh the the schedule in which the
[1:08:44] meals are being cooked. They they cook
[1:08:46] them very early and they serve breakfast
[1:08:49] at 3 in the morning. Something really uh
[1:08:52] and then um their dinner is is always a
[1:08:55] uh it's a sandwich and is given at
[1:08:59] lunchtime.
[1:09:01] um and we we need to meet certain
[1:09:03] dietary standards and uh those would not
[1:09:06] meet the dietary standards. So, so
[1:09:09] that's why we had to um find another
[1:09:12] option. We did have two vendors and we
[1:09:15] just felt like Perk Place uh gave us a a
[1:09:19] good price and they were going to
[1:09:21] deliver um and so that's what we have.
[1:09:24] >> And that's a pass through. It's covered
[1:09:27] under your contract.
[1:09:28] >> Yes, sir. That was part of the contract.
[1:09:30] You looked at a per person cost on that
[1:09:32] one. The jail couldn't do it. Couldn't
[1:09:35] meet the standards that they need. And
[1:09:38] even if they could, that was going to be
[1:09:40] roughly 12 $12.
[1:09:43] >> It was $1525.
[1:09:46] >> Then you looked outside, they went to
[1:09:48] benchmark, which was $30 per person, but
[1:09:52] they settled on
[1:09:54] >> this other one. It's it's 18, which
[1:09:56] includes the delivery.
[1:09:58] >> So I I think If if I heard you correct
[1:10:00] earlier that this is not something that
[1:10:03] we're probably going to even necessarily
[1:10:05] need to decide for September supplement,
[1:10:08] right? This is going to be a
[1:10:09] Novemberish,
[1:10:11] maybe later uh decision. I mean, we'll
[1:10:14] need to hold some money in reserve to be
[1:10:17] able to fund it if we need to. So, I
[1:10:20] think we we still have some time to to
[1:10:22] get some of our questions answered and move forward. I know the the the
[1:10:27] clerk's office had some meetings with
[1:10:29] some of the offices back to back this
[1:10:31] afternoon and this morning. So, um let's
[1:10:34] unless does anybody else have any
[1:10:36] >> just one quick question.
[1:10:37] >> Are are you confident for the purposes
[1:10:39] of us putting something on the watch
[1:10:42] list that your number that you presented
[1:10:45] I know just our side might change some
[1:10:47] but are you confident that the Creo's
[1:10:50] number at the 2146
[1:10:52] 371-96
[1:10:54] is what
[1:10:55] a contract would be.
[1:10:58] >> Yes. Right now that that's that's the
[1:10:59] number unless again we're brought
[1:11:01] something else.
[1:11:03] That that's where it would be.
[1:11:05] >> Do you need the money up front like a
[1:11:08] check written April 1 to cover April or
[1:11:11] you got a bill?
[1:11:12] >> Our understanding was that we would
[1:11:14] invoice the
[1:11:16] >> reimbursement
[1:11:17] >> and it' be on a reimbursement basis
[1:11:21] >> because that that way you could do
[1:11:23] actual certain like because If if you're
[1:11:25] paying us beforehand, you don't actually
[1:11:26] know what the real costs are and you
[1:11:28] would pay us more money perhaps than you pay.
[1:11:32] >> And will those be detailed invoices and
[1:11:35] expenses?
[1:11:36] >> Uh they would be whatever the county
[1:11:38] wants. So if the county says they want
[1:11:40] this level of detail, then that's
[1:11:46] it for you.
[1:11:48] Well, I will I've heard my homework is
[1:11:50] that I'm going to provide a budget um to
[1:11:53] the committee members that outlines what
[1:11:55] our annual expenses including option for
[1:11:58] one two months with the EOCC expenses.
[1:12:03] So, I will provide that.
[1:12:06] >> Did anybody want anything else? Cody, do
[1:12:09] you want any other details?
[1:12:11] >> Um other than what I asked from Jessica,
[1:12:15] not at this time. If I do need anything
[1:12:17] else, I can communicate it to Jessica
[1:12:19] and she can get it over to you. I
[1:12:20] appreciate you asking that.
[1:12:21] >> And we do have the detail that Paul was
[1:12:23] referring to in regards to the number of
[1:12:25] FTEEs and I mean like really broke down
[1:12:27] spreadsheet. It was just a little
[1:12:29] massive in order to to print off and and
[1:12:31] go through here and I'd be happy to send
[1:12:33] that to everybody as well.
[1:12:34] >> Okay.
[1:12:35] >> Thank you, Chris.
[1:12:36] >> Thank you. Hey guys, before we move on
[1:12:39] to the next item, I want to get
[1:12:41] everybody's thoughts here. Erin and I
[1:12:43] have to to bounce out
[1:12:46] The sheriff's office has a a hard
[1:12:48] meeting with the clerk's office.
[1:12:49] District one, I think, has a meeting at
[1:12:51] 11 o'clock and then beyond. So, if you
[1:12:56] guys want to continue on, Christie um
[1:12:59] can run run the meeting or if we want to
[1:13:03] just go ahead and move the rest of the
[1:13:05] agenda items over to our our next week's
[1:13:09] meeting on the 9th. Um I don't know what
[1:13:12] you guys want to do, but I know Aaron
[1:13:13] and I have to
[1:13:16] All I should say,
[1:13:18] >> I'm for
[1:13:19] >> But I will if we recess, sorry.
[1:13:21] >> Okay.
[1:13:22] >> I'm for moving everything over that we
[1:13:23] haven't got to with the exception of
[1:13:25] Let's go back to the watch list real
[1:13:27] quick and update that because if I if I
[1:13:31] was looking at things correctly, the GCC
[1:13:33] for operations for three months is on
[1:13:35] there at three and a half million
[1:13:37] dollars. That's down to less than 3.2.
[1:13:41] Um, and then I think I heard some
[1:13:42] discussion where we'd like to break that
[1:13:44] out on the watch list specific to
[1:13:46] pre-ops contract and then the
[1:13:48] anticipated county costs.
[1:13:49] >> Okay.
[1:13:50] >> Um,
[1:13:52] my math's not great, but I I tried to do
[1:13:54] that based upon what was up there. So,
[1:13:56] and then after that move everything over
[1:13:58] so you you guys can go to your meeting.
[1:14:00] >> So, you're saying change the watch list
[1:14:02] item from 3.545 to 3168?
[1:14:05] >> Yeah. Or actually, Brandon, change the I
[1:14:07] think they they said that the
[1:14:08] transportation cost could come off. Is
[1:14:10] that correct?
[1:14:11] >> Well, it won't be in that number, but
[1:14:12] the transportation cost,
[1:14:13] >> right? So, that'll come off. Remove
[1:14:15] that.
[1:14:15] >> That comes off. And then
[1:14:17] >> and then the behavioral care center.
[1:14:18] What I I would rather do is put BCC creo
[1:14:23] at two uh 2,146 37196
[1:14:28] behavior center county at I have 1
[1:14:31] million 021992
[1:14:35] flat and do it like that. Second
[1:14:38] dispense with this creation
[1:14:44] behavioral care the two behavioral care
[1:14:47] center.
[1:14:48] >> Okay, you got it. You get it. You got
[1:14:49] it.
[1:14:51] >> You got the number.
[1:14:52] >> So, remove transportation change uh BC
[1:14:56] change one to BCC creo at 214637196.
[1:15:01] Yep.
[1:15:01] >> And then add county at 1
[1:15:04] >> uh 21992. Yes.
[1:15:06] >> Yes.
[1:15:06] >> Yeah. Uh
[1:15:08] >> BCC County. Yes.
[1:15:10] >> And then remove the transportation line
[1:15:13] items from the list.
[1:15:14] >> Okay. We got a motion. Do we have a
[1:15:15] second?
[1:15:16] >> Second.
[1:15:16] >> We got a second. All those in favor say
[1:15:18] I.
[1:15:19] >> Any opposed? Eyes have it.
[1:15:20] >> We also need to remove the $1.6 million
[1:15:22] off of uh how much off the future
[1:15:25] forecast tracker for BCC old detention
[1:15:27] center transportation. There's $1.6
[1:15:29] million.
[1:15:29] >> We are jumping around. So, let's finish.
[1:15:32] >> Okay. [laughter] Is there anything else
[1:15:34] on the watch list that we need to take
[1:15:35] care of today?
[1:15:37] >> Yes, I think we need to um at least hear
[1:15:40] item 12.
[1:15:42] Um and then maybe make some decisions on
[1:15:44] employees benefits. We're going to have
[1:15:46] to give them some money pretty quick.
[1:15:49] >> Like having any special budget board
[1:15:51] meeting?
[1:15:51] >> Yes.
[1:15:52] >> Okay.
[1:15:55] Yeah. So if um if you don't mind
[1:16:00] go ahead and and handle that part. Um
[1:16:03] you guys
[1:16:05] we need to move to the next uh the
[1:16:07] future forecast tracker to remove that.
[1:16:10] Is there a a motion to remove that that
[1:16:13] transportation was discussed from the
[1:16:15] future forecast tracker?
[1:16:16] >> So moved there and there's a second. All
[1:16:18] those in favor say I.
[1:16:19] >> I.
[1:16:19] >> Okay. That will be removed. And then
[1:16:23] >> Christie
[1:16:30] So number 12, Christie.
[1:16:32] >> Yes, if we could, we'll leave the watch
[1:16:34] list open and we could go to item 12.
[1:16:39] >> Thanks, guys.
[1:16:49] I know Christy and the county clerk's
[1:16:51] office have been working on this. Last
[1:16:54] fiscal year there's some allocation
[1:16:56] issues and too much money was allocated
[1:16:59] to 4010. Um so from my understanding
[1:17:04] that has to be applied to this year's
[1:17:06] budget. Those overall allocations and
[1:17:08] that would reduce my budget. Currently I
[1:17:09] have 1.7 encumbered and 48,000 available
[1:17:13] in munice. Um so those expenses are
[1:17:16] encumbered. Plus I have some cash build
[1:17:18] pay claims. The treasur's office of
[1:17:20] course um tracks cash. Their number is
[1:17:24] different because of that 1.6 overage
[1:17:26] from last fiscal year. We spent that
[1:17:29] money that $1.6 million um through a
[1:17:32] combination of allocations
[1:17:35] made from the budget board. Um, so as it
[1:17:38] stands, if they take the 1.6 out of this
[1:17:41] fiscal year, that will leave me with
[1:17:44] 573,000
[1:17:46] left until the next budget board. And
[1:17:48] then it takes two weeks for me to pay
[1:17:49] claims after the next budget board. But
[1:17:52] currently, as I stand, I have 1.6 or 1.7
[1:17:55] million encumbered items in 408 cash
[1:17:58] available. So I underestimated that 1.6,
[1:18:01] but it's it's really 1.6. I put 1.2,
[1:18:04] too, but we already have a $1 million
[1:18:06] item on benefits as well. This is just a
[1:18:09] shore up. As a reminder, our budget was
[1:18:11] flat going into this year. So, with this
[1:18:14] thing that happened last fiscal year
[1:18:15] that um takes away $1.6 million from my
[1:18:19] current budget.
[1:18:21] >> Okay, John. So, you're just need to get
[1:18:23] this place on the watch list or you need
[1:18:25] this money in your bank? From my
[1:18:27] understanding, the things that occurred
[1:18:29] last fiscal year on the allocations are
[1:18:31] going to be deducted from my current
[1:18:33] budget. So, it reduces available funds I
[1:18:36] haven't paid things. And we currently
[1:18:37] have 1.7 million.
[1:18:39] >> Does this item allow us to do that?
[1:18:40] >> Well, we could put it on the watch list
[1:18:42] and then go back to the watch list.
[1:18:44] >> Yeah.
[1:18:45] >> Right.
[1:18:46] >> So, okay. So, my hope is to at least
[1:18:49] shore up to 1.6 6 that we're going to
[1:18:52] get reduced by because like I said
[1:18:53] already have 1.7 in
[1:18:57] stuff that's waiting to be paid.
[1:18:59] >> So
[1:19:02] » what you have available in is actually
[1:19:05] different than what's available in cash.
[1:19:07] >> Exactly. And then they found the reason
[1:19:09] because appropriations last year were
[1:19:11] overstated and they on the muna side
[1:19:15] they put too much appropriations in and
[1:19:18] now to correct that they're going to
[1:19:20] have to take appropriations out of my
[1:19:22] account
[1:19:25] out of 4010.
[1:19:28] » So I'll make a motion to put this on the
[1:19:32] watch list.
[1:19:33] >> I will second.
[1:19:35] >> All those in favor? I
[1:19:40] » I should have asked before we voted, but
[1:19:42] this is in addition to the million
[1:19:43] dollars that's on the watch list,
[1:19:45] correct?
[1:19:45] >> Just 1.6 gets me budget even going into
[1:19:48] the year. Just gets me a flat budget.
[1:19:51] Um, currently as we sit because what
[1:19:53] happened last fiscal year is going to
[1:19:54] reduce my budget by 1.6 million.
[1:19:56] >> Okay. I need I need to try to
[1:19:58] understand. Okay. So So the So there was
[1:20:01] 1.6 million that was supposed to run
[1:20:03] your budget last year.
[1:20:04] >> Yeah. It was overstated into my budget.
[1:20:06] >> So your budget last go.
[1:20:09] >> When you say overstated, you mean you had an extra $1.6 million in
[1:20:12] your budget?
[1:20:12] >> That was spent.
[1:20:14] >> Correct. And then now they found that
[1:20:17] issue and to correct that to back that
[1:20:20] back out. It's going to come out of my
[1:20:22] current budget this fiscal year.
[1:20:25] And I I already have so that 1.6 comes
[1:20:28] out, but I have 1.7 encumbered expenses
[1:20:31] right now.
[1:20:32] >> Okay. So if if that happens then it
[1:20:34] makes all my incumbrances negative, all
[1:20:35] my balances negative in 4010.
[1:20:39] >> So the money was in there and then just
[1:20:41] the expenses of the medical program
[1:20:44] exceeded the estimates. So we had the
[1:20:47] 1.6 which is why we didn't have to
[1:20:49] transfer any money at the end of the
[1:20:50] year
[1:20:51] >> because we were 1.6 long
[1:20:52] >> and I carried 339,000
[1:20:55] f you were you were 1.6 long in ununice
[1:20:59] but not 1.6 It's long in cash. Yeah. If you take a snapshot of my budget in
[1:21:04] units, I can go and encumber things
[1:21:06] because I have it have the funds
[1:21:07] available in units, but on the cash side
[1:21:10] it it's it's it doesn't match.
[1:21:12] Obviously, it's 1.6 less on the cash
[1:21:15] side. But ultimately, the 1.6 that was
[1:21:19] overput into your bucket was spent.
[1:21:21] >> Spent absolutely was spent.
[1:21:23] >> So, [clears throat]
[1:21:24] I mean, regardless whether it shows me
[1:21:26] cash, it's the same thing to me. I mean,
[1:21:29] you had $1.6 $6 million in your buck we
[1:21:31] had to spend for medical purposes. So,
[1:21:33] but this year they're trying to whoever
[1:21:36] not they but so it's needs to be removed
[1:21:38] to shore that up from last fiscal year
[1:21:40] from my understanding
[1:21:42] >> matches the cash.
[1:21:42] >> Well, I guess what I'm
[1:21:47] » Okay. So, if but if you were given a
[1:21:50] budget and I mean I'm just trying to
[1:21:52] walk through my mind here. So if you
[1:21:53] were given a budget that you anticipated
[1:21:54] was going to be the right amount, why
[1:21:56] don't we just leave it? Because that's
[1:21:58] what was approved by budget board. How
[1:21:59] do we go and just pluck money out?
[1:22:02] >> It wasn't.
[1:22:02] >> No, this is stuff that wasn't approved
[1:22:04] by, right?
[1:22:04] >> We have instances where
[1:22:07] um money was overappropriated. We have
[1:22:10] instances where dollar amounts were
[1:22:12] appropriated twice.
[1:22:14] More was appropriated in UNUNICE than
[1:22:16] budget board approved.
[1:22:19] >> Okay. So for for FY27 specific,
[1:22:22] >> can I stop you a second? I think just
[1:22:25] because you voted on this and now we're
[1:22:27] having the discussion after the vote.
[1:22:29] Can you go back in and try to at least
[1:22:31] open it back up?
[1:22:32] >> We did
[1:22:32] >> to be the discussion. They voted for it
[1:22:34] and now we're
[1:22:36] >> Well, okay. Perhaps
[1:22:38] saying say that this went on the watch
[1:22:39] list and then you went back to perhaps
[1:22:42] the discussion after the vote. I want
[1:22:44] the discussion before the vote.
[1:22:47] >> We open agenda item number one. voted to
[1:22:49] put it on the watch list. Now we're
[1:22:51] talking about the watch list.
[1:22:52] >> I didn't care that you go back to the
[1:22:54] item of the watch list. I just heard
[1:22:56] discussion start.
[1:22:58] >> I'm just trying I'm just trying to
[1:22:59] clarify this record because it sounds
[1:23:02] like you have questions that may impact
[1:23:04] other people's vote and I just
[1:23:08] >> Okay. I'm I'm confused. I'm confused
[1:23:10] back here what we're doing. So
[1:23:13] >> got a motion to open item number. We
[1:23:17] dispense with item 12 and now you need
[1:23:19] to reopen this up here.
[1:23:20] >> Right. So I have a motion and a second.
[1:23:24] >> Oh f I
[1:23:28] >> I thought it was now.
[1:23:33] » All right.
[1:23:34] >> We're good now.
[1:23:36] >> Thank you, Lisa.
[1:23:37] >> Yeah. Thank you.
[1:23:38] >> Okay. So So for F127 though,
[1:23:45] I'm dense. So I'll admit
[1:23:46] >> so so to shore up FY 2627
[1:23:51] with the actual cash balance since the
[1:23:53] cash since 1.6 million was overspent
[1:23:57] last fiscal year to shore that up 1.6
[1:24:00] has to be reduced from munis as
[1:24:02] available funds to short for that money
[1:24:03] that was spent that was overappropriated
[1:24:06] last fiscal year. Did I say state that
[1:24:09] correctly?
[1:24:11] >> Okay. So
[1:24:12] >> is that a
[1:24:13] >> So but I guess what I'm saying is so and maybe this is what probably where
[1:24:17] you would come in but so if we have the
[1:24:19] money right now in the budget if we know
[1:24:21] how much we're going to collect for the
[1:24:22] year and we know how much we're lapsing
[1:24:24] for the year and all those things why
[1:24:26] don't we just leave the money he was
[1:24:27] given for FY27 in his budget if that's
[1:24:29] what he needs as a budget like why would
[1:24:32] we go back to your bucket
[1:24:34] >> so employees benefits you can only
[1:24:36] appropriate unless there's cash there so
[1:24:39] there were errors made and stuff got
[1:24:41] overappropriated.
[1:24:43] It's it's like your special revenue.
[1:24:44] You're not going to just start using a
[1:24:46] budget
[1:24:47] >> until you have money come in. You cannot
[1:24:50] be there.
[1:24:51] >> You cannot appropriate
[1:24:53] >> in those types of funds without the cash
[1:24:55] fee.
[1:24:55] >> No, I get that. But I mean I mean it's
[1:24:57] not just like special revenue though
[1:24:59] because special revenue or like service
[1:25:01] fee for example that provides service
[1:25:03] but in this case this is general fund
[1:25:05] appropriations going to benefits. This
[1:25:07] isn't money he's generating. He's like
[1:25:08] he's not selling raffle tickets on the
[1:25:10] street. You know, he's got to
[1:25:12] appropriate before he can spend the
[1:25:13] cash,
[1:25:14] >> but the cash has to get moved to the
[1:25:15] fund for it to be appropriate,
[1:25:17] >> right? So that's what I'm asking. So at
[1:25:18] the beginning of the year, John came in
[1:25:20] and he said, I need x amount of money
[1:25:22] for benefits this year out of the
[1:25:23] general fund.
[1:25:25] >> And we said yes and so did budget board.
[1:25:28] >> But now what we're saying is we're
[1:25:29] making another recommendation to budget
[1:25:30] board to pull $1.6 million back just to
[1:25:33] turn the ride around and give them
[1:25:34] another $1.6 million from the watch
[1:25:36] list.
[1:25:37] >> That's You see what I'm saying? I mean,
[1:25:39] because how how can I guess what I'm
[1:25:40] saying is how can somebody go in and
[1:25:42] pluck money for this fiscal year that
[1:25:43] was not approved by the budget board for a mistake that may last fiscal year
[1:25:47] without budget board action?
[1:25:50] We're just willingly yanking money from
[1:25:52] people's accounts without you see what
[1:25:53] I'm saying. The budget board approved
[1:25:54] something very specific,
[1:25:56] >> right?
[1:25:56] >> So, how are we just deciding to pl
[1:25:58] >> But that's not what what got done.
[1:26:00] >> Okay?
[1:26:01] >> There were overappropriations.
[1:26:03] >> I get that. But but you would think that
[1:26:04] the budget board would take under
[1:26:05] action. Okay. based on this mistake or
[1:26:08] based on this data entry error, whatever
[1:26:11] happened, we would have to because the budget book's going to show
[1:26:15] that John got a certain amount of money
[1:26:18] at a I don't know. I I'm just I'm just
[1:26:20] trying to understand in my head. I'm not
[1:26:22] saying that what we're doing is wrong.
[1:26:23] I'm just saying I want John to be whole,
[1:26:25] >> right? I mean, I just I just it just
[1:26:27] seems that
[1:26:29] I mean, it [clears throat] just seems
[1:26:30] like we're taking money from that he's
[1:26:32] already got in the budget budget board
[1:26:33] approved for FY27 regardless of we made
[1:26:36] it FY26 just to turn just turn right
[1:26:38] back around and give it to him.
[1:26:41] I mean, I guess what I'm saying it's
[1:26:43] coming from the same pod and again it's
[1:26:46] right. I mean, we're going to pluck it
[1:26:48] back from general fund. It's going to go
[1:26:50] back in the general fund just for
[1:26:52] >> to go back. We're just we're just
[1:26:54] correcting his appropriation.
[1:26:57] [cough and clears throat]
[1:26:59] >> There's nothing to go back.
[1:27:01] >> Say your help help me try to understand
[1:27:03] this.
[1:27:05] Your budget last year was $5 million,
[1:27:09] right? That's what cash would have been
[1:27:12] was $5 million, but with these errors,
[1:27:16] your budget was 6.6. So when we got to
[1:27:20] the end of last FY, we ended up pulling
[1:27:23] some claims, right? Because there wasn't
[1:27:26] enough cash available. So you didn't
[1:27:28] exceed your budgetary authority last
[1:27:30] year on a cash basis, right?
[1:27:34] >> Yes.
[1:27:34] he did or no, he did not.
[1:27:36] >> No, it was it there was a negative
[1:27:37] amount on June 30th.
[1:27:39] >> There was.
[1:27:40] >> Yeah.
[1:27:41] >> On a cash on the cash,
[1:27:43] >> but not in the fund.
[1:27:44] >> Not in the fund. Right. So if you look
[1:27:46] at mun you could energet
[1:27:48] problem in itself.
[1:27:50] >> Yeah.
[1:27:54] » Okay. So so what's I mean between you
[1:27:57] two. So what's the best method to fix
[1:27:59] this problem that that we're comfortable
[1:28:00] with to make to make all the stuff right
[1:28:02] where we are with the budget board
[1:28:05] approved for the budget? I mean it's is
[1:28:08] it to move it to the the
[1:28:10] >> move 1.24 to this and then turn right
[1:28:12] around take 1.6 back out and give it
[1:28:15] >> it. So, the mechanics on the unit side
[1:28:18] is obviously not our office, but what
[1:28:21] Brooke explained is that things that he
[1:28:23] has encumbered [clears throat] would
[1:28:25] need to be reversed,
[1:28:26] >> which we don't want to do that.
[1:28:27] >> And the um then these adjusting entries
[1:28:32] would lower his appropriations and then
[1:28:34] we would need to fund
[1:28:37] go ahead and fund some more money to put
[1:28:39] in there so he can pay claims this
[1:28:41] month. So, is this and I mean again I'm speaking way above my pay grade
[1:28:46] here. I mean is this not something we
[1:28:47] just handled the journal entry record or
[1:28:50] something like that? Is it something
[1:28:52] >> the cash isn't there?
[1:28:55] >> I guess that's what I'm asking though is
[1:28:57] that I mean how does shuffling numbers
[1:28:59] around on a sheet of paper change the
[1:29:00] cash issue? You still got a certain
[1:29:02] amount of cash?
[1:29:04] [clears throat] I I guess is what I'm
[1:29:05] asking.
[1:29:06] >> I mean there is cash in the fund right
[1:29:08] now but it's not enough to pay the
[1:29:09] claims.
[1:29:11] He doesn't we're trying not to wait to
[1:29:12] budget board. He's already like
[1:29:14] Wednesday they got pulled.
[1:29:16] >> So what we're making so this we're
[1:29:18] making a we'd be making recommendations
[1:29:20] transfer cash not to change his budget
[1:29:23] appropriation and units. It will change
[1:29:26] though right?
[1:29:27] >> Yeah.
[1:29:30] >> Okay.
[1:29:30] >> Because it would have to get
[1:29:31] appropriated because
[1:29:32] >> I mean sorry for question I just want to
[1:29:34] make sure I we need to move the cash but
[1:29:37] then inadvertently that would change his
[1:29:39] budget.
[1:29:40] Right. It would get a
[1:29:42] >> show up as an extra transfer.
[1:29:44] >> That's what I'm saying. Look like a
[1:29:45] supplemental look like supplemental
[1:29:47] increase. I just want to make sure we
[1:29:48] have it. We're sitting here again in
[1:29:50] February and March trying to track these
[1:29:52] things. So,
[1:29:52] >> I mean, I think that was kind of one of
[1:29:54] the
[1:29:54] >> one of the original topics of having
[1:29:56] like a
[1:29:57] >> one of those I don't know if they
[1:29:58] originally dreamt it up, but you know, a
[1:30:00] change form where all these weird things
[1:30:01] that pop up.
[1:30:02] >> Right. Right.
[1:30:04] >> Again, probably would create that.
[1:30:06] >> I want to make sure Wilson is whole. I'm
[1:30:07] just I'm just trying to understand how
[1:30:09] we get there. To me, it seems like
[1:30:12] I mean, if if we're actually
[1:30:14] transferring cash, but it seemed to me
[1:30:16] that we were just transferring another
[1:30:17] drama on a sheet of paper that are just
[1:30:19] useless in reality to have paying bills.
[1:30:22] But if it's if we're transferring actual
[1:30:24] >> the purpose of this is to transfer cash,
[1:30:27] correct?
[1:30:28] >> Okay. [clears throat]
[1:30:30] >> But it will affect other things.
[1:30:32] >> Okay. So when we make this change today,
[1:30:35] and I don't know what John's budget is
[1:30:36] off the top of my head, but let's say
[1:30:37] it's 30 million bucks. His budget for
[1:30:39] F27 is still 30 million bucks.
[1:30:42] >> We're just making changes on the back
[1:30:43] end to shore up something or would that
[1:30:45] budget now be 31.6 million.6.
[1:30:49] » Okay.
[1:30:51] >> But so I guess so that's what I'm asking
[1:30:55] what is of course it's a sophisticated
[1:30:59] wellness guess, but still still that.
[1:31:02] But I mean, you know, so but when when
[1:31:04] he came in and he said, "Okay, this is
[1:31:06] how much money I think I'm going to
[1:31:07] need. This is how much money."
[1:31:10] I mean, that was independent of like
[1:31:11] that last year's stuff, right?
[1:31:14] >> So, say you get a 308 certain deposits
[1:31:17] on it. You kind of go off that amount.
[1:31:18] Okay, this is what revenue I have. And
[1:31:20] some of that was, I think, you know,
[1:31:23] maybe was incorrect. So, that's what
[1:31:25] resulted in 1.6 difference. So that's
[1:31:28] what we're trying to make up
[1:31:28] [clears throat] for that money was spent
[1:31:30] last year wasn't correct and didn't
[1:31:32] match up the cash side.
[1:31:34] >> So So I guess my final question on that
[1:31:36] then if it's $1.6 million that was an
[1:31:38] issue from last year. Is this an
[1:31:40] appropriate use for one time money?
[1:31:42] >> I think so.
[1:31:45] >> Or is it something that would just carry
[1:31:47] on and on and on and on?
[1:31:49] >> I think it would be appropriate.
[1:31:52] We use
[1:31:55] >> one time short team. We use one time
[1:31:58] money for
[1:32:00] >> because it's a one time meeting
[1:32:03] >> make up for that whole last year
[1:32:08] once once once they take out that 1.6
[1:32:11] from my account.
[1:32:17] Okay. But so you don't
[1:32:24] ask. Yeah, I'm good with whatever. I
[1:32:26] just just try to try to sort it out my
[1:32:29] deep brain here.
[1:32:33] » How do we stop this from happening
[1:32:36] moving forward?
[1:32:38] Because we could very well find
[1:32:40] ourselves in the exact same predicament
[1:32:43] >> this time next year as well. Is that
[1:32:46] right? Well, I mean to that point you
[1:32:47] actually said something was question I
[1:32:49] was going to ask after and I don't know
[1:32:50] if it's we need to add other money to
[1:32:52] the watch list or you said there's other
[1:32:54] areas where things have been double in
[1:32:55] numbered things have been
[1:32:57] >> I mean
[1:32:58] >> no just the employee benefits.
[1:33:00] >> Oh okay. I I thought so you you were
[1:33:03] talking about all the references where
[1:33:04] there was I thought you said over
[1:33:06] encumbered or one was under
[1:33:09] >> they were all in them benefits.
[1:33:10] >> Okay.
[1:33:13] [clears throat]
[1:33:18] » [clears throat]
[1:33:18] >> whatever we need to do before making a
[1:33:20] hole. I was just trying to understand
[1:33:21] it.
[1:33:29] » I wonder if
[1:33:35] » John, you would have stuff in
[1:33:37] supplement, right?
[1:33:40] >> Oh, yeah. September supplement. No. Um,
[1:33:43] sitting in your employees benefit
[1:33:45] supplement transfer.
[1:33:46] >> No, the supplement we we ran through the
[1:33:49] first two months.
[1:33:50] >> We
[1:33:52] >> have employer premiums now that we start
[1:33:54] touching,
[1:33:55] >> right?
[1:33:55] >> This next one,
[1:33:57] >> but you have quite a bit there. We can
[1:34:00] >> Yeah. If if if there's cash available,
[1:34:02] we could we could transfer that and
[1:34:04] address this later.
[1:34:06] >> That would be the question. If the cash
[1:34:08] is there,
[1:34:10] >> if you have 1.6 6 million available. We
[1:34:14] can appropriate that for employer
[1:34:15] premiums to fill this gap currently and
[1:34:18] moving forward through September
[1:34:19] supplement come up with a plan to make
[1:34:22] up the difference from that
[1:34:26] and not take it from reserves.
[1:34:30] » Maybe we should use that first.
[1:34:34] [clears throat]
[1:34:36] » You know, if the cash that would be
[1:34:38] probably easier fix than going into
[1:34:43] the watchless money
[1:34:45] >> technically. Either way, I'd have to
[1:34:46] find the cash this time of year. So,
[1:34:51] [clears throat]
[1:34:53] >> we want to just do that.
[1:34:58] » I'd say whatever you are most
[1:35:00] comfortable with
[1:35:01] >> on the treasurer side of things.
[1:35:03] >> I was trying to go the fastest route.
[1:35:05] Sure. So,
[1:35:06] >> so
[1:35:07] >> it would just be a budget board to do
[1:35:09] one of his uh premium
[1:35:12] >> and then just when they do the premiums
[1:35:14] too, it delays me paying anything. Say, we wait till we're here budget
[1:35:18] board. Well, once we transfer the
[1:35:20] premiums this month at budget board,
[1:35:21] then we have to wait till the following
[1:35:23] week at PCC to cut checks, be deposited,
[1:35:26] then the following week, then I can
[1:35:28] start paying claim claims. So, we're a
[1:35:30] month and a week out with that process.
[1:35:33] So we finding early budget board meeting
[1:35:36] to allot some of those premiums into the
[1:35:39] count to cover that.
[1:35:40] >> So we'll be holding claims and people
[1:35:42] will be getting second letter notices
[1:35:44] probably from the building agencies that
[1:35:46] this has been paid. We could run into
[1:35:49] that.
[1:35:50] >> Does that affect our relationship with
[1:35:52] the providers?
[1:35:53] >> It always does.
[1:35:56] >> Perhaps we should track rocks instead of
[1:35:58] journal entries.
[1:36:04] Is that helpful, Keith?
[1:36:06] >> No, but I think everybody's thinking
[1:36:08] that. [clears throat]
[1:36:11] >> Okay. So, currently in onetime money, we
[1:36:13] have um $6,830,156.
[1:36:18] Is that right?
[1:36:19] >> Uh
[1:36:21] yes, that sounds right. Are you going
[1:36:23] off that one time BT?
[1:36:24] >> I'm going off the she provided on se
[1:36:27] August something.
[1:36:29] >> Yeah.
[1:36:30] And we were pretty confident on that
[1:36:32] number. The 6 million830 10556.
[1:36:35] >> Yes.
[1:36:35] >> Okay.
[1:36:36] >> That's the increase. And that that's not
[1:36:37] accounting for any of the $14 million or
[1:36:41] does it?
[1:36:41] >> No. This this is
[1:36:44] >> Yeah, it was none of that. Okay. Um
[1:36:46] >> do we need to be mindful of that?
[1:36:48] >> Yes.
[1:36:52] » I mean, are we going to be in a position
[1:36:53] where we wouldn't have the money to send
[1:36:55] this over?
[1:36:57] I I because I don't at this point I
[1:36:59] don't know what the numbers look like.
[1:37:00] >> I don't think that's reason to step out
[1:37:04] >> because we don't know what the numbers
[1:37:06] look like
[1:37:08] >> is is even though it may cause some
[1:37:12] delay is the safer more accurate route
[1:37:15] actually to do what Christie talked
[1:37:16] about
[1:37:19] >> assuming the cash is there.
[1:37:21] >> Yeah.
[1:37:24] using the employer premium since they're
[1:37:26] part of budgeted funds already.
[1:37:30] » That takes a while. That's the
[1:37:33] >> we'd have to have a special budget for
[1:37:34] timing, but
[1:37:36] the cash [snorts]
[1:37:39] >> I could cover.
[1:37:49] So what's the motion?
[1:37:52] >> So
[1:37:53] >> well it's really
[1:37:54] >> okay. So we have 1.24 million and we've
[1:37:56] got 1 million for employee benefits
[1:37:58] currently on a watch list, right?
[1:38:01] >> So would you you need you don't need 1.6
[1:38:04] for the watch list. You need 1.24
[1:38:07] was my earliest
[1:38:10] 1.6. Okay.
[1:38:11] >> So that's the time it's just a timing
[1:38:13] issue. But you know those two together
[1:38:15] if you have since you have the 1.2 and
[1:38:17] the 1 million are over the 1.6.
[1:38:20] But to make an action to transfer money
[1:38:23] from our budget funds from employer
[1:38:26] premiums, all it takes is a buzz budget
[1:38:28] board item. So I can just pursue that
[1:38:30] instead of doing this at this time. We
[1:38:32] just call a special
[1:38:34] >> and so leave both of your items on the
[1:38:36] watch.
[1:38:37] >> Yeah. Just in case because you know I
[1:38:39] have a flat budget anyways. The first
[1:38:41] two months the claims have been really
[1:38:42] high and they're turning down now but
[1:38:46] probably need some extra funds. You
[1:38:48] know, health insurance goes up, costs go
[1:38:50] up every year.
[1:38:50] >> So, as far as timing goes, I know the
[1:38:52] regularly scheduled budget board is 17.
[1:38:55] Um, what when would you need that?
[1:38:58] >> As soon as possible, maybe next week
[1:38:59] sometime if possible because then I have
[1:39:01] to wait another week for checks to be
[1:39:03] cut deposited. Then another week to pay items.
[1:39:06] >> Okay.
[1:39:08] >> So, I mean, do you need anything from us
[1:39:10] today?
[1:39:12] Just add
[1:39:13] amendment. If you have a budget board on
[1:39:17] Monday afternoon and then it's BCC.
[1:39:21] [clears throat]
[1:39:22] >> Yeah, it's a holiday Monday. So earliest
[1:39:25] depending on scheduling availability
[1:39:27] would be to describe.
[1:39:28] >> Okay. Can you since we since it's not
[1:39:30] going to be a formal recommendation of
[1:39:31] BT, can you can you explain one more
[1:39:33] time what what I need to talk to my
[1:39:35] elected about? So what is it we're
[1:39:37] trying to do?
[1:39:38] >> We're just fronting John some some of
[1:39:40] his funds recommended funds from
[1:39:42] >> budgeted funds. But we just the route we
[1:39:44] decided to go is just a normal procedure
[1:39:46] that he would be doing anyways.
[1:39:48] >> Just every month our budget board asks
[1:39:49] for those budgeted funds because all my
[1:39:52] funds don't get there because cash flow.
[1:39:54] >> So that just a normal process we
[1:39:57] normally do at the budget board ask
[1:39:59] allocation like the jail we've given.
[1:40:01] >> Yeah. No, this is now he's asking for
[1:40:04] money that's in his budget.
[1:40:14] » Oh yeah.
[1:40:22] » 172
[1:40:23] million in premium.
[1:40:26] >> Well, you're confident. I mean, again, I
[1:40:28] don't mind making a motion or something.
[1:40:29] I don't want to affect employees health
[1:40:31] in any way or
[1:40:33] >> I don't want to
[1:40:35] >> take off any providers more than 1.6
[1:40:39] >> but we'll go with 1.6 six
[1:40:43] until next until the recording board is
[1:40:46] the regular appropriations
[1:40:53] saying fill the boot.
[1:40:56] >> John, I would go ahead and do 2 million
[1:40:59] >> because that figure is like 164.
[1:41:01] >> Yeah. So, is that the most appropriate
[1:41:03] thing since we've already got an item on
[1:41:04] the watch list? Can we just say we just
[1:41:05] change the employee benefit number from
[1:41:07] one to three? Is that for or did I mean
[1:41:11] I I understand that we had kind of
[1:41:12] talked about having items specifically
[1:41:14] on we want to change the add something
[1:41:16] to the watch list but there's already an
[1:41:18] item on the watch list.
[1:41:20] >> Is that something just to make it more
[1:41:22] concise to change the number from one to
[1:41:24] three young employee benefits on the
[1:41:26] watch list?
[1:41:26] >> I don't know because that this one that
[1:41:28] we just added the 240 was what the
[1:41:31] agenda item was.
[1:41:32] >> Well, right. I know and I remember I
[1:41:34] remember we had a conversation here
[1:41:35] about you know anything we add the
[1:41:36] future forecast tracker or the watch
[1:41:38] list we need to have an item for. I was
[1:41:40] just saying since this is since this is
[1:41:42] already on the watch list would item
[1:41:45] number four allow us just to discuss
[1:41:48] some plus regarding any items currently
[1:41:49] on the watch list. I would think that would give us a latitude to modify
[1:41:52] any of the things that are currently on
[1:41:54] there. But
[1:41:56] again having two separate line items.
[1:41:59] >> Oh I was just going to add them
[1:42:00] together. Okay. Okay.
[1:42:02] Yeah, I was just going to add the one
[1:42:04] 240 to
[1:42:06] >> Well, I'll make a motion to put on the
[1:42:08] add to change the watch list item
[1:42:10] employee benefits from one to three for
[1:42:13] employee benefits.
[1:42:17] » 1 million to 3 million
[1:42:19] >> total.
[1:42:19] >> Yeah. Total
[1:42:21] >> I'll second that.
[1:42:25] » So really, you're taking the item that
[1:42:27] we just So there's not two items. Okay.
[1:42:30] three millions.
[1:42:30] >> Yeah. So, instead of being
[1:42:32] >> Well, I was going to add them.
[1:42:33] >> Yeah.
[1:42:35] >> Round it up.
[1:42:38] » All right. All in favor?
[1:42:44] » That gives us more realistic picture of
[1:42:46] what we need to do moving forward if he
[1:42:48] needs additional and usually through
[1:42:50] September supplement. That's when
[1:42:52] employee premiums are discussed.
[1:42:53] additional monies are allocated from
[1:42:57] September supplement to make up for the
[1:42:59] flat budget for the year.
[1:43:02] >> I I think it was Mike that asked this
[1:43:05] question
[1:43:08] an answer. How do we prevent this going
[1:43:10] forward?
[1:43:12] >> There needs to be some safeguards in
[1:43:15] this
[1:43:19] some extra checks or
[1:43:26] You don't see them. You don't see actual
[1:43:29] cash.
[1:43:30] >> And I I know how to get to the actual
[1:43:32] number. You just say take actual cash
[1:43:34] deposits that aren't made at the budget
[1:43:36] board yet. There's your there's your
[1:43:38] actual number now. I figured that out,
[1:43:40] but I don't see the actual cash number.
[1:43:41] I'd have to ask the treasur's office. I
[1:43:43] think that needs to be done on a monthly
[1:43:45] basis. Balance cash to make sure all
[1:43:47] appropriations that happened within the
[1:43:49] prior month occurred correctly. cash
[1:43:51] balances minus deposits that haven't
[1:43:53] been accounted for through
[1:43:54] appropriations.
[1:43:56] If that process happens every month, we
[1:43:59] can avoid this situation.
[1:44:09] Anything else, Jim?
[1:44:11] >> Anyone have anything else? Cassie, do
[1:44:14] you need a um do we need some motions to
[1:44:17] move all the other items?
[1:44:20] I think the rest of them.
[1:44:23] >> So, we don't need to make a motion or
[1:44:25] vote on it.
[1:44:26] >> Yes. So, not individually. Yes. Okay.
[1:44:30] >> Do you need me to read up the
[1:44:33] >> The only thing I was going to ask since
[1:44:34] we had a hand up, we we need to pick up
[1:44:36] the the thing today for money or
[1:44:38] >> I think she said it's the same
[1:44:40] >> as what's attached.
[1:44:42] >> Okay.
[1:44:42] >> Yeah. Is that right, Justin? Well, I
[1:44:44] mean, but
[1:44:45] >> that's so
[1:44:47] >> if it's but if if we need the transfer
[1:44:49] to get something started or paid for or
[1:44:51] get away until next week.
[1:44:52] >> The only thing that
[1:44:54] >> Keith talk about your
[1:44:57] >> or the same for 14 jailers
[1:45:00] >> I don't think those are timesensitive
[1:45:02] that we can't address those next week.
[1:45:04] Right.
[1:45:05] >> Well, and just I'm gonna ask a question
[1:45:07] real quick because Ke um so that way I
[1:45:10] know to I can add new items to next
[1:45:14] week. Um Keith,
[1:45:16] >> I think the question is whether
[1:45:17] >> on your on 14 do we need to address that
[1:45:21] now 14
[1:45:23] >> the 15,000 just reimbursing for
[1:45:25] staffing?
[1:45:25] >> I I'm not so worried about the
[1:45:26] reimbursement as much as I am moving
[1:45:29] forward with a KA presence over at the
[1:45:32] jail to continue this kind of uh
[1:45:35] oversight. Uh I think we've achieved
[1:45:37] limited success uh in keeping the
[1:45:40] elevators up and running. they continue
[1:45:42] to fail.
[1:45:44] Ka has been on site Wednesdays and
[1:45:47] Friday mornings and I think that's made
[1:45:49] a difference.
[1:45:51] >> Um,
[1:45:52] >> but but agenda item 14 only deals with
[1:45:55] the $15,000 reimbursement. So, you can
[1:45:57] wait a week on that, right?
[1:45:59] >> If that's what you choose to do, that's
[1:46:00] fine.
[1:46:00] >> But he'd have to wait because budget
[1:46:02] board's not until later in the month
[1:46:04] anyway. And then I can add an additional
[1:46:06] agenda item so we can have further
[1:46:08] discussion regarding what he may need
[1:46:10] moving forward
[1:46:10] >> like go forward and on to the next BT
[1:46:13] meeting. Perfect.
[1:46:14] >> So okay so the special
[1:46:15] >> that was the only thing I was worried
[1:46:16] about is just meeting Pete's needs.
[1:46:18] >> So the special BT we have coming up next
[1:46:20] week that's that's still in plenty of
[1:46:22] time for budget board.
[1:46:23] >> Right. Okay.
[1:46:24] >> Because that's my question.
[1:46:25] >> That's the 9th and then not until the
[1:46:27] 17th. Okay.
[1:46:28] >> And we can add additional agenda items.
[1:46:30] The one that you were referencing is
[1:46:32] just a regular supplemental. Okay. Yeah.
[1:46:34] Sorry, for some reason think that was
[1:46:37] outside.
[1:46:38] >> Okay. Um, I will make a motion that the
[1:46:42] following items be moved to our next
[1:46:44] agenda for 9. Item six,
[1:46:49] 7 through 11,
[1:46:52] 13 through 18.
[1:46:54] >> Do we need 16?
[1:47:03] Come on.
[1:47:05] I can just have it.
[1:47:10] » So 13 through 15 and then 17 and 18.
[1:47:18] » All in favor?
[1:47:23] » And
[1:47:26] all right. Any citizens to address the
[1:47:29] board?
[1:47:32] And then any more comments? No, thank
[1:47:34] you.
[1:47:43] » All right. Motion to adjurnn.
[1:47:46] >> So move.
[1:47:48] >> All in favor?
[1:47:49] >> I second.
[1:47:56] That was