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Fiends and insurance committee. We have a poll board that provides a guard. It is necessarily absent. And we also have some financials here in the room.

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The first item on the agenda is from the January 15th.

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The next segment jump.

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The next corrections.

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The paper.

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All right.

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I don't see any main site here.

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They can still think we're going to have one a client.

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So we'll go next to.

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Come on.

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Move

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it.

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Move the second way.

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Thank you Mr Chairman. I'm sorry I'm not there today. I think all the creeping credit in my office that everybody said is finally caught up with me so apologies. I put this back on today for an informational purposes and for discussion.

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We had talked at the last cycle about local law number two proposed local law number two and the need to get it all in one place in terms of the duties and obligations of the county administrator.

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What prompted it was we wanted to give the ability to have more than one deputy county administrator.

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But then in researching the prior local laws leading up to this, we found that this was a real mess, where there was no one local law that specifically set out all of the duties and obligations in one place.

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So I gave you a short memo on a little bit of the history of what those prior local laws were happy to talk about that if anybody had any questions.

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It really became a real hodgepodge though, that's an official legal term, right?

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But it came, the clear message was it was very difficult for anybody to know where things were, I know Chris said to me when he started working here, he asked where his local law was and everybody just kind of threw their hands up so I'm hoping that this gets it in a better situation and I also indicated in the closing of my memo.

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The way that we do these kinds of things now is to have the entire text in one place.

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And then if they're going to be amendments by another local law down the road or resolution,

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we have that whole text there and indicate what those amendments are through underlying bold text, that kind of thing.

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So I'm hoping in the future we avoid the mass that led up to this.

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a few of you weighed in on it. It gave me some suggestions, some of it were typos and

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grammatical, that kind of thing, but that's that's my portion of it at this point. I don't

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know if anybody has any questions.

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It's a couple of versions.

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So, next step is the public hearing on

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next Thursday night. So if you already passed that resolution so at this stage you don't have to

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to pass anything or vote on anything just wanted to make sure you were good with the text of the

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local law that proposed the law. Yeah, I have reviewed a couple of times so I've been with your

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you know second version about the things I come up with. Yep, okay. And wait, here's those are good.

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Okay, great. Thank you all for your comments and patience on this. It was a bit of a weird one.

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Yeah, definitely. Well, thank you. I'm sorry.

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You know, Lisa.

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Good afternoon, everyone. I just wanted to give you a brief informational update from the colleague.

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The MBA offices. The last couple of meetings. We've been reporting the number enormous number of judgments and default

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we have been receiving, especially from the New York City down state area. I went to a

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training on January 8th, and was talking to other fellow county clerks, and they said,

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we reject those, and I was like, oh, do that! So they just, they helped me out with some language,

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and we have sent started rejecting those. I think it was like, January 10th, there were something

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like that. And so we're hoping we receive a few calls from a few of the attorneys down

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New York City area. Are you doing this? Are you doing this? Is there a law? Nope. There's

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no law. We just decided that we're not doing this. So they were okay with it. So hopefully by

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arch beginning of April, we'll really start to see decline in number of judgments. Right now the

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measurements that we previously accepted. We're going to continue processing those through.

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So, those are the documents that we're processing now. So, I just wanted to give you an update on the apps.

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The Marchage Tax Aportionments from June 2019 through 2022, I'll 61 have been paid out or are in the process of being paid out.

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or so waiting for a couple of that submit information from other counties, and then we

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could assess those. We're hoping to do 2022 this month, and then all of those will be cleaned up.

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So very excited to get those out of the way. Subscription licenses, those are the ones where

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Abstractors attorneys can view records online and print from their offices. We brought it on. I think two new ones. So I think we have 14 of them. Those have all been signed and processed and everybody is paid.

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So, and then the last update is the IQS software. We did have a meeting with them last week and they are still on target for us to fully implemented and a September beginning of October.

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here. So, we'll keep you updated on that as well. Any questions?

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You leave. All you're doing.

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You're doing great.

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There's time of year is there's low season. So probably next month that

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we'll kick back up again, but it's study is staying normal. The trends are the same as

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previous years for the time of year, so they're doing very well.

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You passed to a few customers?

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Yes.

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But those are just for personal vehicles, it's that for commercial.

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Our companies, so they're just for your personal vehicle.

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So, in past parts, they're going really well too.

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Yeah, that's a new thing, so.

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Any questions?

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Your

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first resolution is to amend our Freedom of Information Law request policy.

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there was a amendment to Public Officers Law at the end of 2024 and the county attorney

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had proposed these revisions worked on it with roads as well. It was sent out to the union

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leadership so that they could weigh in. They were going to weigh in, but we didn't get any comments back.

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It then was reviewed by our regulatory clients committee as well. It was sent up for you. Basically,

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the only change is under foil, basically any public employees personnel record, maybe subject

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to foil, with a limited redaction, and the amendments to the law requires us to notify our current

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employees if we get such a foil request.

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It was the biggest area was ready.

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Right.

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So when I did try and send it to you both with the red line version, so you can see it and

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the clean version.

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Is this a general email notification acceptable already?

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Good, no, it's just a notification to say you received your request for your records.

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It doesn't necessarily delay our processing, but I guess it gives them an opportunity if they want to try and go to court.

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They get a stay of our releasing impression.

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Say who's requesting them?

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But notice.

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You have to notify them.

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Please requesting it though.

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Sometimes, we have an email address.

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They may not identify themselves.

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What would you do happy provide?

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Well, we haven't done a yet, but we will.

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We're on the topic, Michelle, just roughly how many foil requests, it's in a given year.

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I should have a request.

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In June of 2024, there was 795.

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Any common people requesting any repeat requesters?

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There are repeat requesters.

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The majority of those 700?

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No, they're up from all different.

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There are a lot of them are share of records, requests, what's getting to be very common now is body

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can footage from the, they saw the search.

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And that's the biggest change last couple of years.

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You're not finding an organization or organized for people that appear to be organized,

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We get a lot of requests from law firms.

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Okay.

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Legal aid.

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Yeah.

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I'm looking down business.

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Related.

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I would talk an attorney to be related to a case or something.

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I'm just general public.

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Do you have anybody that pastors you request me stuff?

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We go through phases.

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that will be someone that keeps asking and asking and, you know, that there's nothing

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there if you can't do it for you, you know, and sometimes they get a little pushy, in general,

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with the online system, it kind of takes a little separate, you know, so there are repeaters.

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And like I said, it comps in, you know.

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Thank you.

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for this resolution.

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Okay, thank you very much.

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Thank you very much.

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Thank you very much.

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Thank you.

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You have a little bit more.

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So attached is also the 2020 for annual compliance report.

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It's going to do summary of the activities of the science committee.

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Highlighting what we did in training.

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We're going to ask you 100 in our science trainings for the first five and six years.

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So, disappointed in that, but we'll revise our process a little bit at the end of the year to make sure we catch everybody.

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Of the four people who did not complete it, one of them went out on disability, the end of the year, and has not returned.

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So, they're the only person who has not completed their trainings for 2024 at this time.

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With respect to the committee meetings, you know, we will report to you quarterly so that should just kind of be our

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professor of the times that we met on that.

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We did review a bunch of policies as you know, we're required to group six or seven compliance policies annually.

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So we spread those out across our meetings.

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And then our new policy creating our pending policies requires the review of the committee as well too.

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So policies or amended policies come in and those are referenced there.

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You'll see that we had the 97 compliance choose and I had a summary on there.

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It gets update on the internal monitoring, on via audit department, and mentioning kind of

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like things that were pointed out, but they on both our internal and our external is there

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weren't major deficiencies in any areas.

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So always good, we're always looking to improve things as well.

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So we look at that and kind of report that out at the committee

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and see if there's any suggested changes or improvements to the process.

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With respect to our fishing, hopefully you're all familiar with the Arctic Wolf.

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So we've found that it's be successful and are continuing with that as well.

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In the title 6, the limited English proficiency.

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You see those numbers are significantly higher than last year.

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One of that is, is because she was really the first full year that we'd been booked at reports for and the departments weren't quite aware of the tracking requirements.

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So now that they are reporting in some really good data, it reflects kind of the need within population.

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And I think that's really it.

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We'll work on the same type of stuff.

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Again, this year we're viewing the policies going through our self-assessment tool.

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make sure we're being a faculty or a work plan to see if we need to modify anything with respect

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to the work that we're doing in terms of notification to employees, postings, any updates

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or amendments that come.

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90% of complaints up down for previous users any trending going.

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So, the numbers up, and one of the reasons the numbers up, if you'll see, and then, on the next part, we talked about compliance investigations specifically, is with our mass security. We are getting reports from client interactions. A lot of those would constitute workplace violence, so they get logged on our kind of tracking spreadsheet, but they aren't necessarily intensive in terms of the needs of like a full investigation. They're dressed in the moment, or now addressed with our security coordinator.

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So the number is higher from the past years, but actually seems to be reflective of those cases.

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No, we don't flood.

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Real threatened.

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We are seeing, I guess, in front of which is continuing now for the second year, is our workplace

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conduct standards, which was really more like we expect everyone to be rational and respectful.

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That seems to be kind of a complaint in the efforts are,

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than in any of, I want to say, the more serious Aussies, but.

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And then the nine HIPAA, they've got through and over the county.

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Yes, so part of that originally happened

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through my office and really HIPAA, it's a legal analysis.

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And it's the standards are legal analysis.

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So working with Holly's office did kind of a call for.

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We still received the complaint and then we moved on to them for them to do an analysis

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and make other recommendations back either to my office, IT, wherever it needs to be. The office

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where it happened for kind of improvements. And so, maybe found many opportunities for improvements

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in here. There are a lot of it has to do with just carelessness and emails. A lot of the times

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locally is carelessness. You know, people auto-populate on the tube email and it goes to someone

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And it's like the wrong Jessica and but it's Jessica at least in another county department or if it's, you know, a contract agency or something with a close affiliation that already has a confidentiality group.

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So again, luckily we haven't had what would be a reportable breach because that raises the whole bunch of other protocols for the county, but things that we can try and do and I know the attorney that has been working on it is trying to work with IT department to see if, you know,

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there's things that can be put in place with respect to emails, whether it's a delayed

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processing or basically disabling the auto, a fill in terms of the emails or something

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along those things.

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So it is always an opportunity for what could we do different or better.

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Just a few questions Michelle, are the bonnet deal of trainings they're shared with the

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rest of the committee?

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It depends.

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So the invite is sent to the whole committee and generally we'll have the agenda place kind of before we go, so we know who would benefit from it.

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If it's IT, you know, Sean will usually go or send someone if it's finance.

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Mayor Gates will send someone to go to it. Usually it's Leah and I going.

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And then if we have information, we will share that our point information to the appropriate groups.

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Okay, thank you for that. And then on the exclusion screenings for thinking Medicaid, I'm reading there were no findings.

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We don't find anything.

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Mary does everyone's not have to kind of like get the clarification from the employee.

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If it talks about, you know, your name is popping up, but they can excuse it.

193
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Yes, yes.

194
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Yeah, usually we can tell it's not our employee or it's done.

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You know, you put in John Smith, you're going to get every Smith out there, right?

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So, usually we can tell it's not ours, whether it's by location or by the year or something like that.

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Sometimes the birthday is very clear, but they don't always include birthday.

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We actually had one this year that we had an employee,

199
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the first name, middle initial, last name, or spot on,

200
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had to have the employee, had talked to the employee, asked them if it was them.

201
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They said, no, we had them sign an affidavit that indicated that it was not.

202
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Thank you.

203
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Sitting on the committee, it's very well organized.

204
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There's work plans.

205
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The updates do come through in terms of what needs to be changed from some of the seminars that they attend.

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I do, it's a very effective process.

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the place and meetings and run extremely well, um,

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paired in advance, and uh, it's just very well organized.

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Which is nice, and there's, as you can see,

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there is a lot of work that happens at a time.

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By a number of people I'm thinking about, the feed into, so.

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So it's a, it's a solid process.

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Here's a plate. Thank you.

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So there's that work in some components.

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Resonance, see, requirement.

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So Resonance, the question came up, and it's just kind of to bring it to the forefront

217
00:20:24,670 --> 00:20:32,870
preacher, discussion, if there's any buyer to change, make loose in the restrictions, tie

218
00:20:32,870 --> 00:20:35,050
in the restrictions, whatever it may be.

219
00:20:35,050 --> 00:20:42,850
So this is a list of all the titles under the Management Confidential Plan, so all of our kind of appointed positions.

220
00:20:44,050 --> 00:20:50,870
And then the question it comes up of like who actually is required to be a residence, if there is requirement, what's it required under?

221
00:20:51,130 --> 00:20:58,230
Is it under state law or on local law or something, a kind of a kind of a collaboration between the two?

222
00:20:58,230 --> 00:21:27,850
So as you can see, and we have had significant changes to residency requirements just in the last, you know, seven or eight years, you know, in the sense that, you know, as you know, for recruitment purposes, we first loosened it for our correction officers to fill the void with correction officers and open it up to contiguous counties and then we did something similar with our police officer titles and kind of allowed for a certain percentage to live outside the counties.

223
00:21:28,230 --> 00:21:31,090
And then with respect to the other appointed positions,

224
00:21:32,430 --> 00:21:33,810
it's generally been piecemeal.

225
00:21:33,930 --> 00:21:36,290
Probably as people got put in positions,

226
00:21:36,550 --> 00:21:39,450
there'd be the kind of that exception made in that sense.

227
00:21:39,490 --> 00:21:40,950
It's most sudden, and once it's loosened,

228
00:21:41,250 --> 00:21:42,810
it kind of stays loosened.

229
00:21:43,450 --> 00:21:47,830
So as you can see, you're down to about maybe 20 positions

230
00:21:47,830 --> 00:21:51,850
that has some sort of presidency restriction.

231
00:21:53,010 --> 00:22:02,890
And the all the ones that say local law 10, 2023 that is similar to how I described with the county attorney, local law.

232
00:22:03,010 --> 00:22:07,290
This was our attempt to consolidate all of the ones where it's a requirement.

233
00:22:08,350 --> 00:22:14,450
So it probably had been listed in a different local law and it was like, we can't tell who it's required for.

234
00:22:14,950 --> 00:22:19,970
So in 23 we kind of put them all together so everybody could see unless it's entailed.

235
00:22:21,050 --> 00:22:28,170
So really it's kind of like comfortable with the list. Is there anything you want to change with the list?

236
00:22:29,110 --> 00:22:29,970
A lot of times the question.

237
00:22:30,000 --> 00:22:37,240
This like, what's purpose for the residency requirement, or why is it tied to residents state?

238
00:22:37,620 --> 00:22:45,760
Historically, it's, you know, they're supposed to be officers of the county, or have kind of like, it's called control with respect to their duties.

239
00:22:47,140 --> 00:22:49,940
But ours is a little bit broader in some of those.

240
00:22:50,600 --> 00:22:57,980
So, is there any kind of action you want us to take, any more further review or information you would like to see?

241
00:23:00,780 --> 00:23:02,600
That is something.

242
00:23:04,530 --> 00:23:11,750
So between now and cycle, you can shell and howly both have any suggestions.

243
00:23:17,580 --> 00:23:21,560
I mean, I mean, you're rubbish.

244
00:23:24,830 --> 00:23:24,990
Yeah.

245
00:23:25,630 --> 00:23:25,870
Okay.

246
00:23:27,390 --> 00:23:27,830
Yeah.

247
00:23:27,870 --> 00:23:28,850
So I'm sneaking in.

248
00:23:28,970 --> 00:23:31,750
I didn't get to do my informational session last cycle.

249
00:23:31,750 --> 00:23:44,210
So this memo is kind of to give you an insight into what I do in my office does on a general basis, not just be your committee, but for a ways to make it as well.

250
00:23:44,930 --> 00:23:52,210
So I only listed it for personnel, those that will come before the committee. You're in really, so that's why you see, you know, self there.

251
00:23:52,210 --> 00:23:57,050
We've already done this as a deputy, and then our safety coordinator might flat and a

252
00:23:57,050 --> 00:23:59,590
Joshua Call of Security Coordinator.

253
00:23:59,730 --> 00:24:02,910
They're the ones who generally will be if you're angry before the committee and kind of

254
00:24:02,910 --> 00:24:06,270
answering any questions or brief requests.

255
00:24:06,950 --> 00:24:11,530
With respect to ways of means, hopefully you all know that we do your civil service administration

256
00:24:11,530 --> 00:24:15,610
in terms of your role as your town agency.

257
00:24:16,570 --> 00:24:21,210
And then that's where a majority of my staff concentrate there efforts as well.

258
00:24:21,210 --> 00:24:36,930
Obviously, we have the new security program and the new coordinator in that position and then is a Supervisor Nemistach said with respect to compliance administration as well, and that's both respect to the committee and with our investigations.

259
00:24:39,390 --> 00:24:48,670
With respect to this committee and what we report on, it's mostly on the insurance side of things, and so it's the workers calm program the disability.

260
00:24:48,670 --> 00:24:55,670
And now the Health and Medical Insurance Program will be the topic set for you with respect to that.

261
00:24:56,450 --> 00:25:01,550
I list that there's, you know, one employee, but that's not quite accurate because it is for itself.

262
00:25:01,690 --> 00:25:05,870
Lindsay is Emily Phillips and then one of our new employees also.

263
00:25:09,040 --> 00:25:14,400
Then our safety program like flat is, you know, he is directly tied to the workers' program.

264
00:25:14,720 --> 00:25:20,020
That's relevant because that means he's a resource for all of the towns.

265
00:25:20,020 --> 00:25:22,220
and the college, basically anybody,

266
00:25:22,920 --> 00:25:25,060
participates in our work with how planned,

267
00:25:25,340 --> 00:25:26,780
he's available to them as a resource

268
00:25:26,780 --> 00:25:28,920
for any kind of safety-related issues.

269
00:25:29,820 --> 00:25:31,500
And then the medical and dental,

270
00:25:31,540 --> 00:25:34,960
in our second year now, we've got to try to manage

271
00:25:34,960 --> 00:25:36,620
as a self-insured plan.

272
00:25:37,000 --> 00:25:41,590
Yeah, it's kind of like, in a nutshell,

273
00:25:41,930 --> 00:25:44,510
what my office does, but I'm glad to answer any questions

274
00:25:44,510 --> 00:25:46,670
if you have any for me.

275
00:25:49,070 --> 00:25:56,300
Regarding the civil service administration, is there any kind of work we have done at the

276
00:25:56,300 --> 00:26:01,660
state level as to how to streamline it, make it more efficient and effective?

277
00:26:02,380 --> 00:26:06,340
We just kind of all continue living with delays.

278
00:26:06,720 --> 00:26:12,920
So I will say we have a new commission, or he was appointed three or four years ago.

279
00:26:12,920 --> 00:26:19,920
he actually kind of came from, you know, grassroots who used to be the personal officer in

280
00:26:19,920 --> 00:26:25,140
Eury County and he brought kind of that desire for the change that you're talking about

281
00:26:25,140 --> 00:26:29,480
and we have seen where normally we'd be like, you know, it's constitutional, it's hundreds

282
00:26:29,480 --> 00:26:36,640
of years old, like it's a slow process. He is pretty much demanding change and the employees

283
00:26:36,640 --> 00:26:41,380
that work for him are working to figure out how to make that happen and still be compliant

284
00:26:41,380 --> 00:26:43,540
with the constitutional mandate.

285
00:26:44,900 --> 00:26:47,580
So with that, you know, one of our actual accomplishments

286
00:26:47,580 --> 00:26:49,720
for last year was the health program.

287
00:26:49,980 --> 00:26:52,140
All we got to do was kind of write along with that.

288
00:26:52,140 --> 00:26:55,000
It was because of him that that was even an opportunity.

289
00:26:55,440 --> 00:26:57,160
And so if you're not familiar with it,

290
00:26:57,440 --> 00:27:01,640
it's what allows us kind of in all of any agency

291
00:27:01,640 --> 00:27:06,620
that we're responsible for to take a competitive physician,

292
00:27:06,780 --> 00:27:09,200
which is generally where we see the delays in terms

293
00:27:09,200 --> 00:27:14,360
of announcing and then scheduling exams and waiting for applications and then waiting for

294
00:27:14,360 --> 00:27:19,220
scores and then all the rest of it, which generally could take, you know, edit in

295
00:27:19,220 --> 00:27:27,260
a good speed six months to years to get exams scheduled and so forth, hundreds of titles

296
00:27:27,260 --> 00:27:32,980
moved under help, which temporarily moves them into a non-competitive classification and

297
00:27:32,980 --> 00:27:38,300
allow us basically anyone to apply so long as they qualify and get appointments quicker.

298
00:27:39,660 --> 00:27:47,300
So we, just my office, has submitted 150 some titles to go under that program and we've

299
00:27:47,300 --> 00:27:49,620
already received approval from the older ADL.

300
00:27:50,360 --> 00:27:57,420
We've placed hundreds of employees across numerous jurisdictions under that program as well.

301
00:27:57,600 --> 00:28:01,640
So that's really been one of the biggest changes that civil service has accomplished.

302
00:28:02,520 --> 00:28:05,920
They're hearing us when we've been demanding like more exams.

303
00:28:06,160 --> 00:28:20,000
Correction officer, please, you used to be helpful for having second, third exams for those titles as well, so that we have kind of like an ongoing list of qualified candidates that the agencies can look for.

304
00:28:20,520 --> 00:28:30,840
And now even further correction officer, which had been moved to what's called a training and experience exam, which is basically the issue of resume, instead of the actual taking

305
00:28:30,840 --> 00:28:35,980
possible choice question, they're going to be moving that to a continuous exam, which means

306
00:28:35,980 --> 00:28:40,380
it will be able to offer that every month, or every two months, or every quarter, on a more

307
00:28:40,380 --> 00:28:47,320
regular basis, again, so that we can have brushless of people that are interested, because one

308
00:28:47,320 --> 00:28:54,740
of the things that we find out now is nobody, wait, okay, if someone, if you're looking for a job,

309
00:28:54,760 --> 00:28:59,640
you're not looking for a job a year from now or six months from now, you want a job now, and so

310
00:28:59,640 --> 00:29:05,160
want to kind of be involved in that process right away. So I would say this commissioner is

311
00:29:05,840 --> 00:29:11,780
definitely making changes to speed it up. I know that there's more that can be done and I think

312
00:29:11,780 --> 00:29:18,260
he does too, and so, you know, they're constantly looking for similar things to do to kind of like

313
00:29:18,260 --> 00:29:25,320
move the process along. We've used to help, but then for a financial pointish.

314
00:29:34,210 --> 00:29:39,030
Just a comment, Michelle. Thank you for all your department does for us out there.

315
00:29:39,590 --> 00:29:45,450
It's a small town. We don't have the resources, and we lean on you guys a lot.

316
00:29:45,750 --> 00:29:49,170
And I appreciate all that you do, even though at times.

317
00:29:50,030 --> 00:29:55,210
It's agreed perhaps on something to go, I need to know what's right, and we need to do it right.

318
00:29:55,330 --> 00:29:58,610
And that's not us. So thank you for helping us out.

319
00:29:58,610 --> 00:29:59,970
be very welcome and hopefully the

320
00:30:00,000 --> 00:30:10,980
Clerk, you know, they are all willing to come out and do meetings, notions, give you kind of a binder for, you know, when they're not there, send by your side to kind of help you do the process, because there are still some procedural steps.

321
00:30:11,660 --> 00:30:25,860
Actually, it'll probably be getting a survey in the next month or so saying when we used to do kind of a civil service 101 refresher training, if you're interested in that, we're glad to do that again, or even expanded to other parts of civil service, right?

322
00:30:25,860 --> 00:30:34,620
section 71 or 72, 73, 75, those 70s, where it deals with, like, okay, there we have a way

323
00:30:34,620 --> 00:30:40,300
of being out on disability and out with workers' comp, because they're a bad employee, like,

324
00:30:40,360 --> 00:30:45,720
how do we handle it? So if you're interested, let us know because kind of how those numbers come

325
00:30:45,720 --> 00:30:55,840
back is kind of going to tell us whether or not we host another one of those trainings. We don't

326
00:30:55,840 --> 00:31:05,520
Because the thing was Drew was very articulate, thoughtful, and thankful, and so on and so on my last 10 years.

327
00:31:06,360 --> 00:31:11,980
And it seems to come in waves to times we had you on speed dial.

328
00:31:12,060 --> 00:31:15,120
I just want to publicly thank you.

329
00:31:15,120 --> 00:31:18,580
I thank you privately, but I hope we thank you for all that.

330
00:31:19,000 --> 00:31:19,280
Thank you.

331
00:31:19,280 --> 00:31:24,320
We just don't have, just like you're said, small towns, we have the problems, but we don't

332
00:31:24,320 --> 00:31:28,740
have the resources to resolve those at complicated issues.

333
00:31:29,400 --> 00:31:30,280
Thank you.

334
00:31:30,860 --> 00:31:32,560
Well, everyone knows they don't hesitate.

335
00:31:33,060 --> 00:31:34,060
You know, if I can help, I will.

336
00:31:37,860 --> 00:31:38,780
Thank you.

337
00:31:39,120 --> 00:31:43,420
Just one last thing on the compliance log.

338
00:31:45,620 --> 00:31:47,040
The exceptions to recommendations.

339
00:31:48,900 --> 00:31:52,980
One of those I talked about, the Department had expressed this agreeing with the opinion

340
00:31:52,980 --> 00:31:58,040
with the process, inclusive findings, is that a private disagreement or is that a public

341
00:31:58,040 --> 00:31:58,520
disagree?

342
00:31:58,820 --> 00:32:00,060
No, it's private.

343
00:32:00,460 --> 00:32:01,800
I'm well, yes, private.

344
00:32:02,000 --> 00:32:07,200
It's between, you know, the Department had and really backed in myself and possibly the

345
00:32:07,200 --> 00:32:07,300
current.

346
00:32:07,300 --> 00:32:14,260
The supportive of the process, at least publicly, with the troops and all, I can't really

347
00:32:14,260 --> 00:32:14,940
speak to that.

348
00:32:15,260 --> 00:32:21,800
But I think that it's an executive session, I mean, there's two on here that I'm disappointed

349
00:32:21,800 --> 00:32:21,800
it.

350
00:32:24,520 --> 00:32:30,560
So we three up on that. I mean, I'm deferred for all of these recommendations that should be taken into consideration. It would appear that

351
00:32:31,520 --> 00:32:37,520
at least in one case it was operated toward one other case that a department had disagreed with yet and another one.

352
00:32:37,760 --> 00:32:38,680
Well, no, we're not doing that.

353
00:32:39,400 --> 00:32:42,480
So probably is the applicability of the appropriate section of both.

354
00:32:42,920 --> 00:32:49,380
Yeah, I think if you would like to talk about that supervisor Baker, we certainly can in executive session.

355
00:32:49,600 --> 00:32:51,360
It goes to personnel matters.

356
00:32:51,560 --> 00:32:52,640
Thank you.

357
00:32:52,640 --> 00:32:56,560
I can say one thing in open because we're not it's on the general process, right?

358
00:32:56,560 --> 00:33:01,020
One of the things that we try and convey right with respect to the recommendations, right?

359
00:33:01,940 --> 00:33:08,020
Our investigations are an internal assessment to improve your department, right?

360
00:33:08,300 --> 00:33:14,940
So, hope that they take the reports in the recommendations seriously and, you know,

361
00:33:15,060 --> 00:33:19,920
want to kind of make changes that will fit for all of their employees.

362
00:33:20,660 --> 00:33:26,400
Even the ones who disagreed, what they're telling me is I'm disagreeing with so much writing

363
00:33:26,400 --> 00:33:27,120
this down.

364
00:33:27,260 --> 00:33:30,860
I'm not going to give a red and counseling because maybe it's, I don't know what you're

365
00:33:30,860 --> 00:33:31,940
going to do with a red and counseling.

366
00:33:32,200 --> 00:33:36,760
I'm just going to talk to the person I have a better relationship verbally communicating with

367
00:33:36,760 --> 00:33:37,280
them.

368
00:33:37,740 --> 00:33:42,360
The reason we like it and writing one is the employee has it, but then we indicate, what

369
00:33:42,360 --> 00:33:43,040
are they telling them?

370
00:33:43,040 --> 00:33:44,220
Exactly what you're saying.

371
00:33:44,520 --> 00:33:48,800
Are you conveying it in the right way or are you kind of, is your verbal communication

372
00:33:48,800 --> 00:33:51,980
and like, don't worry about it, that's over now, but trying to be better, right?

373
00:33:52,900 --> 00:33:57,760
So, for all of the reports, you know, I agree with you.

374
00:33:57,760 --> 00:34:02,700
I'd like them all to kind of do what's recommended, but if they choose not to,

375
00:34:02,840 --> 00:34:06,480
and it's their department, that it's only to, I think,

376
00:34:06,480 --> 00:34:10,620
is good and will, so that hopefully, the next time I'm saying that,

377
00:34:10,620 --> 00:34:13,800
I'll recommend that you're accepted, but it is always their discretion.

378
00:34:13,800 --> 00:34:16,120
I understand it's their prerogative.

379
00:34:18,340 --> 00:34:20,860
Maybe it's just the way that I read it.

380
00:34:21,020 --> 00:34:25,180
It seems with a more confrontational than perhaps it was.

381
00:34:25,840 --> 00:34:29,100
And one of them, maybe it just wasn't outright ignores just the way it reads.

382
00:34:29,300 --> 00:34:29,920
Nothing was done.

383
00:34:30,160 --> 00:34:32,520
And I can speak to that an executive session.

384
00:34:34,340 --> 00:34:35,220
Thank you.

385
00:34:35,380 --> 00:34:36,300
Thank you.

386
00:34:36,720 --> 00:34:37,740
Thank you.

387
00:34:38,360 --> 00:34:39,340
Information technology.

388
00:34:40,480 --> 00:34:51,200
Yeah, hello. I just have a quick one here, a resolution to another year, a software maintenance

389
00:34:51,200 --> 00:34:57,720
for our current contract system. It's in the County Attorney budget. I just have one two

390
00:34:57,720 --> 00:35:03,120
corrections. I noticed that I was listening and reading my resolution again that maybe Kristen

391
00:35:03,120 --> 00:35:09,920
can make the last whereas and the first results reference 2020 floor and it should say 2025.

392
00:35:09,920 --> 00:35:18,900
But other than that, the dollar amount is correct, the term of the context is correct.

393
00:35:25,090 --> 00:35:27,850
My day with the changes, please.

394
00:35:28,510 --> 00:35:29,770
Thank you, my friend.

395
00:35:30,430 --> 00:35:31,170
Any questions?

396
00:35:31,830 --> 00:35:32,530
Comments?

397
00:35:33,630 --> 00:35:33,790
Okay.

398
00:35:34,310 --> 00:35:35,030
All right.

399
00:35:36,250 --> 00:35:36,930
All right.

400
00:35:37,430 --> 00:35:38,030
Thank you.

401
00:35:42,720 --> 00:35:42,880
Thank you.

402
00:35:42,880 --> 00:35:43,360
You're a property.

403
00:35:46,530 --> 00:35:51,690
So, you should have a copy of my inner report, updated it a little bit,

404
00:35:55,620 --> 00:35:56,620
I think I would do

405
00:35:56,620 --> 00:36:03,600
what I do at the same time since a lot of the same operation, the inner report picks things

406
00:36:03,600 --> 00:36:06,560
when our mission, our mandate, is in our team,

407
00:36:08,840 --> 00:36:09,560
isn't?

408
00:36:11,840 --> 00:36:14,660
You're in a year and a half,

409
00:36:16,730 --> 00:36:17,410
the mandate is

410
00:36:17,410 --> 00:36:20,250
under the authority of real property tax law,

411
00:36:21,790 --> 00:36:25,710
155032, also tax mapping is in a Bible 3,

412
00:36:25,990 --> 00:36:28,370
and we got a Supreme Blaine of some county laws,

413
00:36:29,430 --> 00:36:33,130
some other various laws that mandate what we do.

414
00:36:34,950 --> 00:36:39,070
We provide advisory and technical service support for assessment of friction

415
00:36:39,070 --> 00:36:43,650
on this is 16 towns, two cities, eight villages,

416
00:36:49,780 --> 00:36:53,220
as well as individual tax payers.

417
00:36:56,160 --> 00:36:59,480
Besides myself, we have two tax mappers,

418
00:36:59,560 --> 00:37:02,680
Patrick Allen, assessment control,

419
00:37:02,880 --> 00:37:04,980
comprehensive assessment control clerks and

420
00:37:04,980 --> 00:37:06,980
pre-tax aid.

421
00:37:09,950 --> 00:37:13,270
Basically we have tax mapping, advisory,

422
00:37:13,550 --> 00:37:15,890
appraisals, information guidance,

423
00:37:15,890 --> 00:37:20,750
exemption guidance, assessment and tax explanations, corrections of errors,

424
00:37:21,390 --> 00:37:26,710
tax enforcement assessment, tax-levy appointments, tax rate calculations

425
00:37:26,710 --> 00:37:27,790
sometimes.

426
00:37:28,630 --> 00:37:29,890
Prepare the texture.

427
00:37:30,000 --> 00:37:46,320
We'll send a session of rules and we're currently doing some printing for all the different municipalities for those and training of the local board of assessment review and also local assessors.

428
00:37:47,020 --> 00:37:50,000
Thank you for the opportunity to explain that again if you have any questions.

429
00:37:50,580 --> 00:37:52,000
Not a good informationer.

430
00:37:56,120 --> 00:37:59,540
Matt noted the chairman's note that Flo Chard is great.

431
00:37:59,800 --> 00:38:00,340
Thank you.

432
00:38:00,360 --> 00:38:01,640
Oh, well far, I see.

433
00:38:03,400 --> 00:38:04,720
That's a little small.

434
00:38:05,260 --> 00:38:08,560
Hopefully I'll be free and you can put it up.

435
00:38:16,180 --> 00:38:16,740
Thank you.

436
00:38:24,320 --> 00:38:26,080
Good information on VAs.

437
00:38:26,560 --> 00:38:27,920
Anybody have a question for...

438
00:38:28,880 --> 00:38:30,060
Is that on there?

439
00:38:40,690 --> 00:38:42,030
I don't hear you.

440
00:38:42,030 --> 00:38:45,850
Actions on envied report.

441
00:38:46,470 --> 00:38:47,510
I don't even know straight.

442
00:38:47,950 --> 00:38:52,470
Thank you Mr. Chairman, briefly, everyone should have received an email from Chairman Simpson

443
00:38:52,470 --> 00:38:56,650
last Monday regarding the County of the Structure Grant Opportunity that's a grant

444
00:38:56,650 --> 00:39:01,650
being made available to every county from the state, but the county has to be the applicant

445
00:39:01,650 --> 00:39:04,850
and we only get to apply for one project.

446
00:39:05,730 --> 00:39:10,890
So as indicated in the email, there's a letter of interest for a letter of intent, template

447
00:39:10,890 --> 00:39:17,570
of the Senate and those are due February 21st to Kristen, but be sent in and then graded

448
00:39:17,570 --> 00:39:22,030
by a committee established by the Chairman to make a recommendation back through the committees

449
00:39:22,030 --> 00:39:26,050
as to which project should be the one that we apply for as a county.

450
00:39:26,510 --> 00:39:27,870
Just want to make sure that's on everyone's radar.

451
00:39:27,950 --> 00:39:32,670
If you have any questions, please feel free to talk to the Chairman or Alyssa, and I am what

452
00:39:32,670 --> 00:39:34,590
that I give as much info as we can.

453
00:39:35,350 --> 00:39:36,670
Typical woman, we're trying to work with the state.

454
00:39:36,850 --> 00:39:38,030
We're building the airplane as we'd like.

455
00:39:38,030 --> 00:39:40,750
So, I may not have great questions or answers.

456
00:39:41,130 --> 00:39:43,170
I may have more questions than answers, but we'll work

457
00:39:43,170 --> 00:39:45,130
and try to get you as much information as we possibly can.

458
00:39:45,770 --> 00:39:47,410
And then last but not least, I'll be brief.

459
00:39:48,030 --> 00:39:52,230
The, obviously, most of you saw there was a slight curfuffle

460
00:39:52,230 --> 00:39:55,970
last week regarding a directive from the Office of Management

461
00:39:55,970 --> 00:39:57,470
and Budget at the federal level that indicated

462
00:39:57,470 --> 00:39:59,490
all federal funds were going to be frozen.

463
00:40:00,230 --> 00:40:02,810
Mary was all over at that night, started compiling information.

464
00:40:03,030 --> 00:40:03,790
We've talked to the Department,

465
00:40:03,790 --> 00:40:08,750
had to continue into compile and less information in terms of what something like that would look

466
00:40:08,750 --> 00:40:13,110
like in terms of a financial impact of the county. I think that came out Monday or Tuesday

467
00:40:13,110 --> 00:40:17,430
last week and by Thursday it had been resented. So the pressure is often in terms of not there's

468
00:40:17,430 --> 00:40:21,890
not an impending directive from the Office of Management and Budget that says something will happen.

469
00:40:22,630 --> 00:40:26,430
I just am updating all of the committees throughout the cycle that we are continuing to work

470
00:40:26,430 --> 00:40:33,770
on this behind the scenes. We anticipate something will happen. Not sure what it'll look like, what

471
00:40:33,770 --> 00:40:38,270
kind of getting some contingency plans in place, getting as best of an idea as we can without

472
00:40:38,270 --> 00:40:42,810
actually knowing what impacts might be. And then as soon as we know more, we'll work with

473
00:40:42,810 --> 00:40:46,450
the team role information out to the board and have some, you know, and their potential

474
00:40:46,450 --> 00:40:49,970
strategies for you to all to evaluate decide how to want to address it. So I just want you

475
00:40:49,970 --> 00:40:55,250
to know that that work continues behind the scenes, even though the original directive that

476
00:40:55,250 --> 00:41:00,770
caused the heart palpitations was in fact or said. So that's it. I might update any questions

477
00:41:02,050 --> 00:41:06,010
Just kerfuffle, I don't think, is the right way to the split, and that seems to

478
00:41:06,670 --> 00:41:07,030
break.

479
00:41:07,770 --> 00:41:10,310
Because nothing happened, I thought that perhaps that was an

480
00:41:10,310 --> 00:41:10,510
effort.

481
00:41:13,790 --> 00:41:15,870
Actual ramifications to see the right work.

482
00:41:16,770 --> 00:41:21,770
It's a thing you're lost enough sleep over there.

483
00:41:24,590 --> 00:41:31,550
And that is not as much as Mary from the Genesey Transportation Council, my females and

484
00:41:31,550 --> 00:41:40,230
phone, me, or off the wall because if you know that's nine counties, DOT, all that federal

485
00:41:40,230 --> 00:41:40,810
funds.

486
00:41:42,090 --> 00:41:44,390
So yeah, everybody was panicking.

487
00:41:46,520 --> 00:41:47,000
Thank you, Chairman.

488
00:41:47,160 --> 00:41:48,100
We will keep you posted.

489
00:41:48,560 --> 00:41:48,840
Chairman?

490
00:41:49,720 --> 00:41:50,420
I do.

491
00:41:50,600 --> 00:41:51,080
I have a resolution.

492
00:41:51,440 --> 00:41:51,960
Actually, if you don't want to.

493
00:41:52,780 --> 00:41:57,060
So the resolution in front of you is to award contract with dining communications.

494
00:41:57,400 --> 00:42:02,120
This is a contract that the county administration offices had since a little before my

495
00:42:02,120 --> 00:42:03,140
time.

496
00:42:03,520 --> 00:42:08,840
Our contract renewal or pension period brought up here we went out to our be dining was our previous

497
00:42:08,840 --> 00:42:09,520
vendor.

498
00:42:10,060 --> 00:42:15,640
They were the only respondent to this RFP, the pricing structure is similar but has increased

499
00:42:15,640 --> 00:42:21,280
slightly from $24, $100 a month for the last three years up to $25.50.

500
00:42:22,080 --> 00:42:27,140
We use this contract for administration, but also for a lot of other departments.

501
00:42:27,360 --> 00:42:33,100
And basically, it's when we're working with the media and crisis communications, so I worked

502
00:42:33,100 --> 00:42:36,600
with Shelley quite a bit during the flooding in Canada, last year she was kind of attached

503
00:42:36,600 --> 00:42:37,300
to the EOC.

504
00:42:37,680 --> 00:42:42,420
I was in charge of PIO as an incident commander as well, and Shelley would help me do that.

505
00:42:42,420 --> 00:42:49,360
She helped me coordinate the press conference that we had with the chairman. It was the supervisor at the time as well as our state elected officials

506
00:42:49,360 --> 00:42:51,540
So a lot of behind the scenes stuff

507
00:42:51,540 --> 00:42:56,160
She'll help us with in terms of coordinating events like that. Also helps us

508
00:42:57,620 --> 00:43:01,660
Manage social media media develop content for social media and

509
00:43:02,240 --> 00:43:04,340
Put together publications for

510
00:43:04,860 --> 00:43:10,100
May things I write sound more intelligent. So that's that's how we use this conference

511
00:43:12,740 --> 00:43:20,520
So, of course, in terms of the amount per month, is that every month, regardless of the number of dollars, they don't think over 30.

512
00:43:21,400 --> 00:43:22,820
So, one thing might work 10 hours.

513
00:43:23,820 --> 00:43:25,880
And we do try to track that internally to make it.

514
00:43:26,300 --> 00:43:29,740
Yes, it's a retainer with an hourly rate above that.

515
00:43:30,340 --> 00:43:31,940
And it shouldn't even use the room.

516
00:43:32,440 --> 00:43:38,260
Alyssa works to track that contract internally and make sure that we're using that.

517
00:43:38,260 --> 00:43:43,720
And if we go under slightly in one month and over the next month, we have that conversation and

518
00:43:43,720 --> 00:43:48,040
Are able to say that that it all comes on the washing. Thank you

519
00:43:48,040 --> 00:43:49,900
Motion move it

520
00:43:49,900 --> 00:43:51,200
even second

521
00:43:51,200 --> 00:43:52,900
any other questions

522
00:43:52,900 --> 00:44:01,120
All in favor. All in favor. All in favor. All in favor. All in favor. All in favor. All in favor. I do want to thank

523
00:44:01,120 --> 00:44:07,080
feel like now I didn't really need to thank Mary for all kind of work putting things together

524
00:44:08,800 --> 00:44:10,140
This is what you pay me for.

525
00:44:10,140 --> 00:44:14,040
Before I even had, we had a chance, you know, to process and think about it.

526
00:44:14,280 --> 00:44:16,500
With wheelsward motion to have ourselves covered.

527
00:44:17,060 --> 00:44:18,100
Thank you for that.

528
00:44:18,460 --> 00:44:18,860
And I did.

529
00:44:19,060 --> 00:44:23,000
I can feel some eyebrows as wet or whoever.

530
00:44:24,120 --> 00:44:25,560
We go through this grant process.

531
00:44:26,120 --> 00:44:29,060
Let me know if you are interested in sitting on the committee.

532
00:44:29,720 --> 00:44:30,800
To review the grants.

533
00:44:31,960 --> 00:44:35,820
And if you submit a grant, you're an eligible to sit on the review committee.

534
00:44:36,260 --> 00:44:40,600
If you don't have a grant, you're putting in, you're more than welcome to let me know.

535
00:44:41,000 --> 00:44:43,700
But if you do have a grant and you're trying to sneak into the committee,

536
00:44:44,360 --> 00:44:45,520
maybe we'll be deleted.

537
00:44:46,440 --> 00:44:48,320
Because I'm going to double check that.

538
00:44:51,490 --> 00:44:53,630
Unless I will double check that I promise.

539
00:44:57,270 --> 00:44:58,370
That's all. Thank you.

540
00:45:00,000 --> 00:45:12,580
I'll take a motion to do an executive session on the regard. Seconded by Bill, I'll just want to do the, if you still want to thought first now.

541
00:45:13,640 --> 00:45:16,800
As long as I'm still here when we do it, okay.

542
00:45:17,100 --> 00:45:25,060
I don't even know what 30. First one is a discussion regarding postpending the current litigation and then they also have a discussion on personnel.

543
00:45:25,060 --> 00:45:32,880
Right, and that Mr. Chairman, if I may interject, that would be under 1051F, with regard

544
00:45:32,880 --> 00:45:41,260
to the compliance report, and it's relation to history of particular person, possible appointment

545
00:45:41,260 --> 00:45:45,980
employment, promotion, promotion, discipline, suspension, dismissal or of a particular

546
00:45:45,980 --> 00:45:46,540
person.

547
00:45:46,940 --> 00:45:47,320
Thank you.

548
00:45:47,880 --> 00:45:48,060
Thank you.

549
00:45:48,540 --> 00:45:49,980
Thank you.

550
00:45:49,980 --> 00:45:50,920
on top of

551
00:45:53,770 --> 00:45:54,770
it.

552
00:45:55,270 --> 00:46:01,510
In the region, does any other business be brought forward to you out of it?

553
00:46:01,770 --> 00:46:02,890
Make the motion on through it.

554
00:46:05,200 --> 00:46:05,760
Bill, that's me.

555
00:46:06,620 --> 00:46:07,080
All in favor.

556
00:46:07,520 --> 00:46:07,880
All in favor.

557
00:46:08,360 --> 00:46:08,960
Thank you everybody.