[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:00] Fiends and insurance committee. We have a poll board that provides a guard. It is necessarily absent. And we also have some financials here in the room.
[0:18] The first item on the agenda is from the January 15th.
[0:24] The next segment jump.
[0:27] The next corrections.
[0:29] The paper.
[0:31] All right.
[0:33] I don't see any main site here.
[0:35] They can still think we're going to have one a client.
[0:37] So we'll go next to.
[0:40] Come on.
[0:41] Move
[0:44] it.
[0:44] Move the second way.
[0:56] Thank you Mr Chairman. I'm sorry I'm not there today. I think all the creeping credit in my office that everybody said is finally caught up with me so apologies. I put this back on today for an informational purposes and for discussion.
[1:13] We had talked at the last cycle about local law number two proposed local law number two and the need to get it all in one place in terms of the duties and obligations of the county administrator.
[1:28] What prompted it was we wanted to give the ability to have more than one deputy county administrator.
[1:36] But then in researching the prior local laws leading up to this, we found that this was a real mess, where there was no one local law that specifically set out all of the duties and obligations in one place.
[1:58] So I gave you a short memo on a little bit of the history of what those prior local laws were happy to talk about that if anybody had any questions.
[2:09] It really became a real hodgepodge though, that's an official legal term, right?
[2:16] But it came, the clear message was it was very difficult for anybody to know where things were, I know Chris said to me when he started working here, he asked where his local law was and everybody just kind of threw their hands up so I'm hoping that this gets it in a better situation and I also indicated in the closing of my memo.
[2:41] The way that we do these kinds of things now is to have the entire text in one place.
[2:49] And then if they're going to be amendments by another local law down the road or resolution,
[2:54] we have that whole text there and indicate what those amendments are through underlying bold text, that kind of thing.
[3:02] So I'm hoping in the future we avoid the mass that led up to this.
[3:07] a few of you weighed in on it. It gave me some suggestions, some of it were typos and
[3:12] grammatical, that kind of thing, but that's that's my portion of it at this point. I don't
[3:19] know if anybody has any questions.
[3:23] It's a couple of versions.
[3:27] So, next step is the public hearing on
[3:34] next Thursday night. So if you already passed that resolution so at this stage you don't have to
[3:41] to pass anything or vote on anything just wanted to make sure you were good with the text of the
[3:47] local law that proposed the law. Yeah, I have reviewed a couple of times so I've been with your
[3:56] you know second version about the things I come up with. Yep, okay. And wait, here's those are good.
[4:04] Okay, great. Thank you all for your comments and patience on this. It was a bit of a weird one.
[4:12] Yeah, definitely. Well, thank you. I'm sorry.
[4:16] You know, Lisa.
[4:20] Good afternoon, everyone. I just wanted to give you a brief informational update from the colleague.
[4:27] The MBA offices. The last couple of meetings. We've been reporting the number enormous number of judgments and default
[4:34] we have been receiving, especially from the New York City down state area. I went to a
[4:41] training on January 8th, and was talking to other fellow county clerks, and they said,
[4:48] we reject those, and I was like, oh, do that! So they just, they helped me out with some language,
[4:55] and we have sent started rejecting those. I think it was like, January 10th, there were something
[5:00] like that. And so we're hoping we receive a few calls from a few of the attorneys down
[5:08] New York City area. Are you doing this? Are you doing this? Is there a law? Nope. There's
[5:13] no law. We just decided that we're not doing this. So they were okay with it. So hopefully by
[5:21] arch beginning of April, we'll really start to see decline in number of judgments. Right now the
[5:29] measurements that we previously accepted. We're going to continue processing those through.
[5:34] So, those are the documents that we're processing now. So, I just wanted to give you an update on the apps.
[5:41] The Marchage Tax Aportionments from June 2019 through 2022, I'll 61 have been paid out or are in the process of being paid out.
[5:54] or so waiting for a couple of that submit information from other counties, and then we
[6:02] could assess those. We're hoping to do 2022 this month, and then all of those will be cleaned up.
[6:11] So very excited to get those out of the way. Subscription licenses, those are the ones where
[6:17] Abstractors attorneys can view records online and print from their offices. We brought it on. I think two new ones. So I think we have 14 of them. Those have all been signed and processed and everybody is paid.
[6:30] So, and then the last update is the IQS software. We did have a meeting with them last week and they are still on target for us to fully implemented and a September beginning of October.
[6:45] here. So, we'll keep you updated on that as well. Any questions?
[6:53] You leave. All you're doing.
[6:55] You're doing great.
[6:59] There's time of year is there's low season. So probably next month that
[7:06] we'll kick back up again, but it's study is staying normal. The trends are the same as
[7:14] previous years for the time of year, so they're doing very well.
[7:19] You passed to a few customers?
[7:22] Yes.
[7:25] But those are just for personal vehicles, it's that for commercial.
[7:30] Our companies, so they're just for your personal vehicle.
[7:36] So, in past parts, they're going really well too.
[7:40] Yeah, that's a new thing, so.
[7:43] Any questions?
[7:46] Your
[7:57] first resolution is to amend our Freedom of Information Law request policy.
[8:03] there was a amendment to Public Officers Law at the end of 2024 and the county attorney
[8:11] had proposed these revisions worked on it with roads as well. It was sent out to the union
[8:19] leadership so that they could weigh in. They were going to weigh in, but we didn't get any comments back.
[8:26] It then was reviewed by our regulatory clients committee as well. It was sent up for you. Basically,
[8:32] the only change is under foil, basically any public employees personnel record, maybe subject
[8:40] to foil, with a limited redaction, and the amendments to the law requires us to notify our current
[8:46] employees if we get such a foil request.
[8:50] It was the biggest area was ready.
[8:53] Right.
[8:54] So when I did try and send it to you both with the red line version, so you can see it and
[8:57] the clean version.
[8:59] Is this a general email notification acceptable already?
[9:02] Good, no, it's just a notification to say you received your request for your records.
[9:09] It doesn't necessarily delay our processing, but I guess it gives them an opportunity if they want to try and go to court.
[9:15] They get a stay of our releasing impression.
[9:17] Say who's requesting them?
[9:20] But notice.
[9:20] You have to notify them.
[9:21] Please requesting it though.
[9:26] Sometimes, we have an email address.
[9:28] They may not identify themselves.
[9:30] What would you do happy provide?
[9:31] Well, we haven't done a yet, but we will.
[9:35] We're on the topic, Michelle, just roughly how many foil requests, it's in a given year.
[9:42] I should have a request.
[9:45] In June of 2024, there was 795.
[9:52] Any common people requesting any repeat requesters?
[9:57] There are repeat requesters.
[10:01] The majority of those 700?
[10:03] No, they're up from all different.
[10:05] There are a lot of them are share of records, requests, what's getting to be very common now is body
[10:14] can footage from the, they saw the search.
[10:20] And that's the biggest change last couple of years.
[10:26] You're not finding an organization or organized for people that appear to be organized,
[10:33] We get a lot of requests from law firms.
[10:37] Okay.
[10:39] Legal aid.
[10:40] Yeah.
[10:41] I'm looking down business.
[10:42] Related.
[10:43] I would talk an attorney to be related to a case or something.
[10:46] I'm just general public.
[10:48] Do you have anybody that pastors you request me stuff?
[10:52] We go through phases.
[10:54] that will be someone that keeps asking and asking and, you know, that there's nothing
[11:03] there if you can't do it for you, you know, and sometimes they get a little pushy, in general,
[11:16] with the online system, it kind of takes a little separate, you know, so there are repeaters.
[11:29] And like I said, it comps in, you know.
[11:36] Thank you.
[11:42] for this resolution.
[11:52] Okay, thank you very much.
[12:00] Thank you very much.
[12:00] Thank you very much.
[12:01] Thank you.
[12:01] You have a little bit more.
[12:03] So attached is also the 2020 for annual compliance report.
[12:09] It's going to do summary of the activities of the science committee.
[12:15] Highlighting what we did in training.
[12:19] We're going to ask you 100 in our science trainings for the first five and six years.
[12:26] So, disappointed in that, but we'll revise our process a little bit at the end of the year to make sure we catch everybody.
[12:33] Of the four people who did not complete it, one of them went out on disability, the end of the year, and has not returned.
[12:41] So, they're the only person who has not completed their trainings for 2024 at this time.
[12:47] With respect to the committee meetings, you know, we will report to you quarterly so that should just kind of be our
[12:53] professor of the times that we met on that.
[12:56] We did review a bunch of policies as you know, we're required to group six or seven compliance policies annually.
[13:04] So we spread those out across our meetings.
[13:07] And then our new policy creating our pending policies requires the review of the committee as well too.
[13:13] So policies or amended policies come in and those are referenced there.
[13:20] You'll see that we had the 97 compliance choose and I had a summary on there.
[13:27] It gets update on the internal monitoring, on via audit department, and mentioning kind of
[13:33] like things that were pointed out, but they on both our internal and our external is there
[13:39] weren't major deficiencies in any areas.
[13:42] So always good, we're always looking to improve things as well.
[13:45] So we look at that and kind of report that out at the committee
[13:48] and see if there's any suggested changes or improvements to the process.
[13:54] With respect to our fishing, hopefully you're all familiar with the Arctic Wolf.
[13:59] So we've found that it's be successful and are continuing with that as well.
[14:04] In the title 6, the limited English proficiency.
[14:08] You see those numbers are significantly higher than last year.
[14:11] One of that is, is because she was really the first full year that we'd been booked at reports for and the departments weren't quite aware of the tracking requirements.
[14:21] So now that they are reporting in some really good data, it reflects kind of the need within population.
[14:32] And I think that's really it.
[14:33] We'll work on the same type of stuff.
[14:36] Again, this year we're viewing the policies going through our self-assessment tool.
[14:40] make sure we're being a faculty or a work plan to see if we need to modify anything with respect
[14:45] to the work that we're doing in terms of notification to employees, postings, any updates
[14:49] or amendments that come.
[14:55] 90% of complaints up down for previous users any trending going.
[15:00] So, the numbers up, and one of the reasons the numbers up, if you'll see, and then, on the next part, we talked about compliance investigations specifically, is with our mass security. We are getting reports from client interactions. A lot of those would constitute workplace violence, so they get logged on our kind of tracking spreadsheet, but they aren't necessarily intensive in terms of the needs of like a full investigation. They're dressed in the moment, or now addressed with our security coordinator.
[15:29] So the number is higher from the past years, but actually seems to be reflective of those cases.
[15:37] No, we don't flood.
[15:38] Real threatened.
[15:40] We are seeing, I guess, in front of which is continuing now for the second year, is our workplace
[15:44] conduct standards, which was really more like we expect everyone to be rational and respectful.
[15:50] That seems to be kind of a complaint in the efforts are,
[15:57] than in any of, I want to say, the more serious Aussies, but.
[16:02] And then the nine HIPAA, they've got through and over the county.
[16:05] Yes, so part of that originally happened
[16:09] through my office and really HIPAA, it's a legal analysis.
[16:13] And it's the standards are legal analysis.
[16:16] So working with Holly's office did kind of a call for.
[16:20] We still received the complaint and then we moved on to them for them to do an analysis
[16:24] and make other recommendations back either to my office, IT, wherever it needs to be. The office
[16:30] where it happened for kind of improvements. And so, maybe found many opportunities for improvements
[16:36] in here. There are a lot of it has to do with just carelessness and emails. A lot of the times
[16:42] locally is carelessness. You know, people auto-populate on the tube email and it goes to someone
[16:49] And it's like the wrong Jessica and but it's Jessica at least in another county department or if it's, you know, a contract agency or something with a close affiliation that already has a confidentiality group.
[17:03] So again, luckily we haven't had what would be a reportable breach because that raises the whole bunch of other protocols for the county, but things that we can try and do and I know the attorney that has been working on it is trying to work with IT department to see if, you know,
[17:18] there's things that can be put in place with respect to emails, whether it's a delayed
[17:22] processing or basically disabling the auto, a fill in terms of the emails or something
[17:29] along those things.
[17:30] So it is always an opportunity for what could we do different or better.
[17:37] Just a few questions Michelle, are the bonnet deal of trainings they're shared with the
[17:42] rest of the committee?
[17:44] It depends.
[17:44] So the invite is sent to the whole committee and generally we'll have the agenda place kind of before we go, so we know who would benefit from it.
[17:55] If it's IT, you know, Sean will usually go or send someone if it's finance.
[18:00] Mayor Gates will send someone to go to it. Usually it's Leah and I going.
[18:05] And then if we have information, we will share that our point information to the appropriate groups.
[18:09] Okay, thank you for that. And then on the exclusion screenings for thinking Medicaid, I'm reading there were no findings.
[18:17] We don't find anything.
[18:18] Mary does everyone's not have to kind of like get the clarification from the employee.
[18:23] If it talks about, you know, your name is popping up, but they can excuse it.
[18:29] Yes, yes.
[18:29] Yeah, usually we can tell it's not our employee or it's done.
[18:34] You know, you put in John Smith, you're going to get every Smith out there, right?
[18:37] So, usually we can tell it's not ours, whether it's by location or by the year or something like that.
[18:45] Sometimes the birthday is very clear, but they don't always include birthday.
[18:50] We actually had one this year that we had an employee,
[18:55] the first name, middle initial, last name, or spot on,
[19:01] had to have the employee, had talked to the employee, asked them if it was them.
[19:06] They said, no, we had them sign an affidavit that indicated that it was not.
[19:13] Thank you.
[19:19] Sitting on the committee, it's very well organized.
[19:24] There's work plans.
[19:26] The updates do come through in terms of what needs to be changed from some of the seminars that they attend.
[19:31] I do, it's a very effective process.
[19:34] the place and meetings and run extremely well, um,
[19:41] paired in advance, and uh, it's just very well organized.
[19:44] Which is nice, and there's, as you can see,
[19:46] there is a lot of work that happens at a time.
[19:50] By a number of people I'm thinking about, the feed into, so.
[19:55] So it's a, it's a solid process.
[20:00] Here's a plate. Thank you.
[20:01] So there's that work in some components.
[20:09] Resonance, see, requirement.
[20:17] So Resonance, the question came up, and it's just kind of to bring it to the forefront
[20:24] preacher, discussion, if there's any buyer to change, make loose in the restrictions, tie
[20:32] in the restrictions, whatever it may be.
[20:35] So this is a list of all the titles under the Management Confidential Plan, so all of our kind of appointed positions.
[20:44] And then the question it comes up of like who actually is required to be a residence, if there is requirement, what's it required under?
[20:51] Is it under state law or on local law or something, a kind of a kind of a collaboration between the two?
[20:58] So as you can see, and we have had significant changes to residency requirements just in the last, you know, seven or eight years, you know, in the sense that, you know, as you know, for recruitment purposes, we first loosened it for our correction officers to fill the void with correction officers and open it up to contiguous counties and then we did something similar with our police officer titles and kind of allowed for a certain percentage to live outside the counties.
[21:28] And then with respect to the other appointed positions,
[21:32] it's generally been piecemeal.
[21:33] Probably as people got put in positions,
[21:36] there'd be the kind of that exception made in that sense.
[21:39] It's most sudden, and once it's loosened,
[21:41] it kind of stays loosened.
[21:43] So as you can see, you're down to about maybe 20 positions
[21:47] that has some sort of presidency restriction.
[21:53] And the all the ones that say local law 10, 2023 that is similar to how I described with the county attorney, local law.
[22:03] This was our attempt to consolidate all of the ones where it's a requirement.
[22:08] So it probably had been listed in a different local law and it was like, we can't tell who it's required for.
[22:14] So in 23 we kind of put them all together so everybody could see unless it's entailed.
[22:21] So really it's kind of like comfortable with the list. Is there anything you want to change with the list?
[22:29] A lot of times the question.
[22:30] This like, what's purpose for the residency requirement, or why is it tied to residents state?
[22:37] Historically, it's, you know, they're supposed to be officers of the county, or have kind of like, it's called control with respect to their duties.
[22:47] But ours is a little bit broader in some of those.
[22:50] So, is there any kind of action you want us to take, any more further review or information you would like to see?
[23:00] That is something.
[23:04] So between now and cycle, you can shell and howly both have any suggestions.
[23:17] I mean, I mean, you're rubbish.
[23:24] Yeah.
[23:25] Okay.
[23:27] Yeah.
[23:27] So I'm sneaking in.
[23:28] I didn't get to do my informational session last cycle.
[23:31] So this memo is kind of to give you an insight into what I do in my office does on a general basis, not just be your committee, but for a ways to make it as well.
[23:44] So I only listed it for personnel, those that will come before the committee. You're in really, so that's why you see, you know, self there.
[23:52] We've already done this as a deputy, and then our safety coordinator might flat and a
[23:57] Joshua Call of Security Coordinator.
[23:59] They're the ones who generally will be if you're angry before the committee and kind of
[24:02] answering any questions or brief requests.
[24:06] With respect to ways of means, hopefully you all know that we do your civil service administration
[24:11] in terms of your role as your town agency.
[24:16] And then that's where a majority of my staff concentrate there efforts as well.
[24:21] Obviously, we have the new security program and the new coordinator in that position and then is a Supervisor Nemistach said with respect to compliance administration as well, and that's both respect to the committee and with our investigations.
[24:39] With respect to this committee and what we report on, it's mostly on the insurance side of things, and so it's the workers calm program the disability.
[24:48] And now the Health and Medical Insurance Program will be the topic set for you with respect to that.
[24:56] I list that there's, you know, one employee, but that's not quite accurate because it is for itself.
[25:01] Lindsay is Emily Phillips and then one of our new employees also.
[25:09] Then our safety program like flat is, you know, he is directly tied to the workers' program.
[25:14] That's relevant because that means he's a resource for all of the towns.
[25:20] and the college, basically anybody,
[25:22] participates in our work with how planned,
[25:25] he's available to them as a resource
[25:26] for any kind of safety-related issues.
[25:29] And then the medical and dental,
[25:31] in our second year now, we've got to try to manage
[25:34] as a self-insured plan.
[25:37] Yeah, it's kind of like, in a nutshell,
[25:41] what my office does, but I'm glad to answer any questions
[25:44] if you have any for me.
[25:49] Regarding the civil service administration, is there any kind of work we have done at the
[25:56] state level as to how to streamline it, make it more efficient and effective?
[26:02] We just kind of all continue living with delays.
[26:06] So I will say we have a new commission, or he was appointed three or four years ago.
[26:12] he actually kind of came from, you know, grassroots who used to be the personal officer in
[26:19] Eury County and he brought kind of that desire for the change that you're talking about
[26:25] and we have seen where normally we'd be like, you know, it's constitutional, it's hundreds
[26:29] of years old, like it's a slow process. He is pretty much demanding change and the employees
[26:36] that work for him are working to figure out how to make that happen and still be compliant
[26:41] with the constitutional mandate.
[26:44] So with that, you know, one of our actual accomplishments
[26:47] for last year was the health program.
[26:49] All we got to do was kind of write along with that.
[26:52] It was because of him that that was even an opportunity.
[26:55] And so if you're not familiar with it,
[26:57] it's what allows us kind of in all of any agency
[27:01] that we're responsible for to take a competitive physician,
[27:06] which is generally where we see the delays in terms
[27:09] of announcing and then scheduling exams and waiting for applications and then waiting for
[27:14] scores and then all the rest of it, which generally could take, you know, edit in
[27:19] a good speed six months to years to get exams scheduled and so forth, hundreds of titles
[27:27] moved under help, which temporarily moves them into a non-competitive classification and
[27:32] allow us basically anyone to apply so long as they qualify and get appointments quicker.
[27:39] So we, just my office, has submitted 150 some titles to go under that program and we've
[27:47] already received approval from the older ADL.
[27:50] We've placed hundreds of employees across numerous jurisdictions under that program as well.
[27:57] So that's really been one of the biggest changes that civil service has accomplished.
[28:02] They're hearing us when we've been demanding like more exams.
[28:06] Correction officer, please, you used to be helpful for having second, third exams for those titles as well, so that we have kind of like an ongoing list of qualified candidates that the agencies can look for.
[28:20] And now even further correction officer, which had been moved to what's called a training and experience exam, which is basically the issue of resume, instead of the actual taking
[28:30] possible choice question, they're going to be moving that to a continuous exam, which means
[28:35] it will be able to offer that every month, or every two months, or every quarter, on a more
[28:40] regular basis, again, so that we can have brushless of people that are interested, because one
[28:47] of the things that we find out now is nobody, wait, okay, if someone, if you're looking for a job,
[28:54] you're not looking for a job a year from now or six months from now, you want a job now, and so
[28:59] want to kind of be involved in that process right away. So I would say this commissioner is
[29:05] definitely making changes to speed it up. I know that there's more that can be done and I think
[29:11] he does too, and so, you know, they're constantly looking for similar things to do to kind of like
[29:18] move the process along. We've used to help, but then for a financial pointish.
[29:34] Just a comment, Michelle. Thank you for all your department does for us out there.
[29:39] It's a small town. We don't have the resources, and we lean on you guys a lot.
[29:45] And I appreciate all that you do, even though at times.
[29:50] It's agreed perhaps on something to go, I need to know what's right, and we need to do it right.
[29:55] And that's not us. So thank you for helping us out.
[29:58] be very welcome and hopefully the
[30:00] Clerk, you know, they are all willing to come out and do meetings, notions, give you kind of a binder for, you know, when they're not there, send by your side to kind of help you do the process, because there are still some procedural steps.
[30:11] Actually, it'll probably be getting a survey in the next month or so saying when we used to do kind of a civil service 101 refresher training, if you're interested in that, we're glad to do that again, or even expanded to other parts of civil service, right?
[30:25] section 71 or 72, 73, 75, those 70s, where it deals with, like, okay, there we have a way
[30:34] of being out on disability and out with workers' comp, because they're a bad employee, like,
[30:40] how do we handle it? So if you're interested, let us know because kind of how those numbers come
[30:45] back is kind of going to tell us whether or not we host another one of those trainings. We don't
[30:55] Because the thing was Drew was very articulate, thoughtful, and thankful, and so on and so on my last 10 years.
[31:06] And it seems to come in waves to times we had you on speed dial.
[31:12] I just want to publicly thank you.
[31:15] I thank you privately, but I hope we thank you for all that.
[31:19] Thank you.
[31:19] We just don't have, just like you're said, small towns, we have the problems, but we don't
[31:24] have the resources to resolve those at complicated issues.
[31:29] Thank you.
[31:30] Well, everyone knows they don't hesitate.
[31:33] You know, if I can help, I will.
[31:37] Thank you.
[31:39] Just one last thing on the compliance log.
[31:45] The exceptions to recommendations.
[31:48] One of those I talked about, the Department had expressed this agreeing with the opinion
[31:52] with the process, inclusive findings, is that a private disagreement or is that a public
[31:58] disagree?
[31:58] No, it's private.
[32:00] I'm well, yes, private.
[32:02] It's between, you know, the Department had and really backed in myself and possibly the
[32:07] current.
[32:07] The supportive of the process, at least publicly, with the troops and all, I can't really
[32:14] speak to that.
[32:15] But I think that it's an executive session, I mean, there's two on here that I'm disappointed
[32:21] it.
[32:24] So we three up on that. I mean, I'm deferred for all of these recommendations that should be taken into consideration. It would appear that
[32:31] at least in one case it was operated toward one other case that a department had disagreed with yet and another one.
[32:37] Well, no, we're not doing that.
[32:39] So probably is the applicability of the appropriate section of both.
[32:42] Yeah, I think if you would like to talk about that supervisor Baker, we certainly can in executive session.
[32:49] It goes to personnel matters.
[32:51] Thank you.
[32:52] I can say one thing in open because we're not it's on the general process, right?
[32:56] One of the things that we try and convey right with respect to the recommendations, right?
[33:01] Our investigations are an internal assessment to improve your department, right?
[33:08] So, hope that they take the reports in the recommendations seriously and, you know,
[33:15] want to kind of make changes that will fit for all of their employees.
[33:20] Even the ones who disagreed, what they're telling me is I'm disagreeing with so much writing
[33:26] this down.
[33:27] I'm not going to give a red and counseling because maybe it's, I don't know what you're
[33:30] going to do with a red and counseling.
[33:32] I'm just going to talk to the person I have a better relationship verbally communicating with
[33:36] them.
[33:37] The reason we like it and writing one is the employee has it, but then we indicate, what
[33:42] are they telling them?
[33:43] Exactly what you're saying.
[33:44] Are you conveying it in the right way or are you kind of, is your verbal communication
[33:48] and like, don't worry about it, that's over now, but trying to be better, right?
[33:52] So, for all of the reports, you know, I agree with you.
[33:57] I'd like them all to kind of do what's recommended, but if they choose not to,
[34:02] and it's their department, that it's only to, I think,
[34:06] is good and will, so that hopefully, the next time I'm saying that,
[34:10] I'll recommend that you're accepted, but it is always their discretion.
[34:13] I understand it's their prerogative.
[34:18] Maybe it's just the way that I read it.
[34:21] It seems with a more confrontational than perhaps it was.
[34:25] And one of them, maybe it just wasn't outright ignores just the way it reads.
[34:29] Nothing was done.
[34:30] And I can speak to that an executive session.
[34:34] Thank you.
[34:35] Thank you.
[34:36] Thank you.
[34:38] Information technology.
[34:40] Yeah, hello. I just have a quick one here, a resolution to another year, a software maintenance
[34:51] for our current contract system. It's in the County Attorney budget. I just have one two
[34:57] corrections. I noticed that I was listening and reading my resolution again that maybe Kristen
[35:03] can make the last whereas and the first results reference 2020 floor and it should say 2025.
[35:09] But other than that, the dollar amount is correct, the term of the context is correct.
[35:25] My day with the changes, please.
[35:28] Thank you, my friend.
[35:30] Any questions?
[35:31] Comments?
[35:33] Okay.
[35:34] All right.
[35:36] All right.
[35:37] Thank you.
[35:42] Thank you.
[35:42] You're a property.
[35:46] So, you should have a copy of my inner report, updated it a little bit,
[35:55] I think I would do
[35:56] what I do at the same time since a lot of the same operation, the inner report picks things
[36:03] when our mission, our mandate, is in our team,
[36:08] isn't?
[36:11] You're in a year and a half,
[36:16] the mandate is
[36:17] under the authority of real property tax law,
[36:21] 155032, also tax mapping is in a Bible 3,
[36:25] and we got a Supreme Blaine of some county laws,
[36:29] some other various laws that mandate what we do.
[36:34] We provide advisory and technical service support for assessment of friction
[36:39] on this is 16 towns, two cities, eight villages,
[36:49] as well as individual tax payers.
[36:56] Besides myself, we have two tax mappers,
[36:59] Patrick Allen, assessment control,
[37:02] comprehensive assessment control clerks and
[37:04] pre-tax aid.
[37:09] Basically we have tax mapping, advisory,
[37:13] appraisals, information guidance,
[37:15] exemption guidance, assessment and tax explanations, corrections of errors,
[37:21] tax enforcement assessment, tax-levy appointments, tax rate calculations
[37:26] sometimes.
[37:28] Prepare the texture.
[37:30] We'll send a session of rules and we're currently doing some printing for all the different municipalities for those and training of the local board of assessment review and also local assessors.
[37:47] Thank you for the opportunity to explain that again if you have any questions.
[37:50] Not a good informationer.
[37:56] Matt noted the chairman's note that Flo Chard is great.
[37:59] Thank you.
[38:00] Oh, well far, I see.
[38:03] That's a little small.
[38:05] Hopefully I'll be free and you can put it up.
[38:16] Thank you.
[38:24] Good information on VAs.
[38:26] Anybody have a question for...
[38:28] Is that on there?
[38:40] I don't hear you.
[38:42] Actions on envied report.
[38:46] I don't even know straight.
[38:47] Thank you Mr. Chairman, briefly, everyone should have received an email from Chairman Simpson
[38:52] last Monday regarding the County of the Structure Grant Opportunity that's a grant
[38:56] being made available to every county from the state, but the county has to be the applicant
[39:01] and we only get to apply for one project.
[39:05] So as indicated in the email, there's a letter of interest for a letter of intent, template
[39:10] of the Senate and those are due February 21st to Kristen, but be sent in and then graded
[39:17] by a committee established by the Chairman to make a recommendation back through the committees
[39:22] as to which project should be the one that we apply for as a county.
[39:26] Just want to make sure that's on everyone's radar.
[39:27] If you have any questions, please feel free to talk to the Chairman or Alyssa, and I am what
[39:32] that I give as much info as we can.
[39:35] Typical woman, we're trying to work with the state.
[39:36] We're building the airplane as we'd like.
[39:38] So, I may not have great questions or answers.
[39:41] I may have more questions than answers, but we'll work
[39:43] and try to get you as much information as we possibly can.
[39:45] And then last but not least, I'll be brief.
[39:48] The, obviously, most of you saw there was a slight curfuffle
[39:52] last week regarding a directive from the Office of Management
[39:55] and Budget at the federal level that indicated
[39:57] all federal funds were going to be frozen.
[40:00] Mary was all over at that night, started compiling information.
[40:03] We've talked to the Department,
[40:03] had to continue into compile and less information in terms of what something like that would look
[40:08] like in terms of a financial impact of the county. I think that came out Monday or Tuesday
[40:13] last week and by Thursday it had been resented. So the pressure is often in terms of not there's
[40:17] not an impending directive from the Office of Management and Budget that says something will happen.
[40:22] I just am updating all of the committees throughout the cycle that we are continuing to work
[40:26] on this behind the scenes. We anticipate something will happen. Not sure what it'll look like, what
[40:33] kind of getting some contingency plans in place, getting as best of an idea as we can without
[40:38] actually knowing what impacts might be. And then as soon as we know more, we'll work with
[40:42] the team role information out to the board and have some, you know, and their potential
[40:46] strategies for you to all to evaluate decide how to want to address it. So I just want you
[40:49] to know that that work continues behind the scenes, even though the original directive that
[40:55] caused the heart palpitations was in fact or said. So that's it. I might update any questions
[41:02] Just kerfuffle, I don't think, is the right way to the split, and that seems to
[41:06] break.
[41:07] Because nothing happened, I thought that perhaps that was an
[41:10] effort.
[41:13] Actual ramifications to see the right work.
[41:16] It's a thing you're lost enough sleep over there.
[41:24] And that is not as much as Mary from the Genesey Transportation Council, my females and
[41:31] phone, me, or off the wall because if you know that's nine counties, DOT, all that federal
[41:40] funds.
[41:42] So yeah, everybody was panicking.
[41:46] Thank you, Chairman.
[41:47] We will keep you posted.
[41:48] Chairman?
[41:49] I do.
[41:50] I have a resolution.
[41:51] Actually, if you don't want to.
[41:52] So the resolution in front of you is to award contract with dining communications.
[41:57] This is a contract that the county administration offices had since a little before my
[42:02] time.
[42:03] Our contract renewal or pension period brought up here we went out to our be dining was our previous
[42:08] vendor.
[42:10] They were the only respondent to this RFP, the pricing structure is similar but has increased
[42:15] slightly from $24, $100 a month for the last three years up to $25.50.
[42:22] We use this contract for administration, but also for a lot of other departments.
[42:27] And basically, it's when we're working with the media and crisis communications, so I worked
[42:33] with Shelley quite a bit during the flooding in Canada, last year she was kind of attached
[42:36] to the EOC.
[42:37] I was in charge of PIO as an incident commander as well, and Shelley would help me do that.
[42:42] She helped me coordinate the press conference that we had with the chairman. It was the supervisor at the time as well as our state elected officials
[42:49] So a lot of behind the scenes stuff
[42:51] She'll help us with in terms of coordinating events like that. Also helps us
[42:57] Manage social media media develop content for social media and
[43:02] Put together publications for
[43:04] May things I write sound more intelligent. So that's that's how we use this conference
[43:12] So, of course, in terms of the amount per month, is that every month, regardless of the number of dollars, they don't think over 30.
[43:21] So, one thing might work 10 hours.
[43:23] And we do try to track that internally to make it.
[43:26] Yes, it's a retainer with an hourly rate above that.
[43:30] And it shouldn't even use the room.
[43:32] Alyssa works to track that contract internally and make sure that we're using that.
[43:38] And if we go under slightly in one month and over the next month, we have that conversation and
[43:43] Are able to say that that it all comes on the washing. Thank you
[43:48] Motion move it
[43:49] even second
[43:51] any other questions
[43:52] All in favor. All in favor. All in favor. All in favor. All in favor. All in favor. All in favor. I do want to thank
[44:01] feel like now I didn't really need to thank Mary for all kind of work putting things together
[44:08] This is what you pay me for.
[44:10] Before I even had, we had a chance, you know, to process and think about it.
[44:14] With wheelsward motion to have ourselves covered.
[44:17] Thank you for that.
[44:18] And I did.
[44:19] I can feel some eyebrows as wet or whoever.
[44:24] We go through this grant process.
[44:26] Let me know if you are interested in sitting on the committee.
[44:29] To review the grants.
[44:31] And if you submit a grant, you're an eligible to sit on the review committee.
[44:36] If you don't have a grant, you're putting in, you're more than welcome to let me know.
[44:41] But if you do have a grant and you're trying to sneak into the committee,
[44:44] maybe we'll be deleted.
[44:46] Because I'm going to double check that.
[44:51] Unless I will double check that I promise.
[44:57] That's all. Thank you.
[45:00] I'll take a motion to do an executive session on the regard. Seconded by Bill, I'll just want to do the, if you still want to thought first now.
[45:13] As long as I'm still here when we do it, okay.
[45:17] I don't even know what 30. First one is a discussion regarding postpending the current litigation and then they also have a discussion on personnel.
[45:25] Right, and that Mr. Chairman, if I may interject, that would be under 1051F, with regard
[45:32] to the compliance report, and it's relation to history of particular person, possible appointment
[45:41] employment, promotion, promotion, discipline, suspension, dismissal or of a particular
[45:45] person.
[45:46] Thank you.
[45:47] Thank you.
[45:48] Thank you.
[45:49] on top of
[45:53] it.
[45:55] In the region, does any other business be brought forward to you out of it?
[46:01] Make the motion on through it.
[46:05] Bill, that's me.
[46:06] All in favor.
[46:07] All in favor.
[46:08] Thank you everybody.