1 00:00:05,530 --> 00:00:13,650 Good evening. I call to order the Orange County Board of Supervisors meeting for Tuesday, July 2 00:00:13,650 --> 00:00:20,050 28th. It is five o'clock and we will get started with the Pledge of Allegiance. Please join me. 3 00:00:43,870 --> 00:00:50,050 Okay, so before we begin with the adoption of the agenda, I just wanted to point something 4 00:00:50,050 --> 00:00:53,770 out for the public because of our schedule this evening. 5 00:00:54,310 --> 00:01:01,390 We have previously announced, and I mentioned this at our last meeting and scheduled meeting 6 00:01:01,390 --> 00:01:06,410 with the Extension Leadership Council over in the town of Orange. 7 00:01:06,410 --> 00:01:12,070 So what we'll do is we'll go through our meeting and then we will recess with a joint dinner, 8 00:01:12,250 --> 00:01:17,230 with the extension, a joint dinner meeting with the Extension Leadership Council. 9 00:01:17,430 --> 00:01:23,050 And as such, we're not going to have opportunity for public comment this evening. 10 00:01:23,790 --> 00:01:29,170 We will have public comment at our next meeting. And as I previously noted, 11 00:01:29,170 --> 00:01:37,330 Our board has had public comment at all meetings, which is a change from our past practice. 12 00:01:37,810 --> 00:01:42,170 And it just, with the schedule this evening, will be moving over there. 13 00:01:42,610 --> 00:01:47,930 And then once we're finished with that portion, so we'll recess here, 14 00:01:48,070 --> 00:01:51,890 we'll go reconvene over there because it will still be part of the meeting. 15 00:01:52,430 --> 00:01:57,450 We will then move into a closed meeting session that will be held in the conference 16 00:01:57,450 --> 00:02:02,590 room in the basement of the Gordon building at the end of that meeting with 17 00:02:02,590 --> 00:02:09,250 the Extension Leadership Council. So with that I will take a motion to adopt 18 00:02:09,250 --> 00:02:16,470 the agenda. I like that motion. Second. We have a motion and a second. All those in 19 00:02:16,470 --> 00:02:24,350 favor please say aye. Aye. Aye. All those opposed we have an agenda adopted. We 20 00:02:24,350 --> 00:02:28,950 We have no, this evening, no special presentations and appearances. 21 00:02:29,890 --> 00:02:32,870 Mr. Chair, did you want to introduce us? 22 00:02:33,210 --> 00:02:33,650 I do. 23 00:02:33,910 --> 00:02:34,150 I just. 24 00:02:34,870 --> 00:02:35,030 Yeah. 25 00:02:35,210 --> 00:02:43,810 So before you'll see, we have our county attorney for this evening, Phil Strother of Strother 26 00:02:43,810 --> 00:02:47,790 Law Firm, is here working with us. 27 00:02:47,790 --> 00:02:58,210 he was, he and his associates were on prior meetings with us, so welcome to the Orange 28 00:02:58,210 --> 00:03:02,590 County Board of Supervisors in person. It's great to have you here and we appreciate you 29 00:03:02,590 --> 00:03:03,010 being here. 30 00:03:03,430 --> 00:03:06,450 Thank you, Mr. Chairman, members of the Board. It's a pleasure to be here. Thank you. 31 00:03:07,610 --> 00:03:14,650 And so that that's actually was a special presentation and appearance by Mr. Strother. 32 00:03:14,650 --> 00:03:31,510 Next up on our agenda is a two items under our consent agenda. So we have item number four. Can I have a motion to approve the consent agenda? 33 00:03:32,050 --> 00:03:35,570 Motion to approve the consent agenda as presented. 34 00:03:36,250 --> 00:03:37,070 We have a motion? 35 00:03:37,930 --> 00:03:38,550 Second. 36 00:03:38,930 --> 00:03:41,730 In second. All those in favor please say aye. 37 00:03:42,130 --> 00:03:42,350 Aye. 38 00:03:42,350 --> 00:03:47,370 All those opposed. Our consent agenda is approved 5-0. 39 00:03:50,520 --> 00:04:04,840 And next up we have on old business and update on the Route 522 and Route 20 roundabout project in the Unionville area. Allison Simpson, our acting director of development services. 40 00:04:04,840 --> 00:04:11,240 Hello. Mr. Chairman, members of the board, as I outlined in your agenda packet, staff 41 00:04:11,240 --> 00:04:17,880 recently met with members of the Louisa Residency and the Culpeper District Office with the Virginia 42 00:04:17,880 --> 00:04:25,040 Department of Transportation specifically to discuss their progress on the Route 522 43 00:04:25,040 --> 00:04:33,460 and Route 20 roundabout. This project that VDOT has sponsored in conjunction with the 44 00:04:33,460 --> 00:04:37,640 Federal Highway Administration is a project that all of us are familiar with. 45 00:04:38,460 --> 00:04:47,960 Our discussion with VDOT staff was specifically surrounding the location of the second stormwater 46 00:04:47,960 --> 00:04:55,380 basin, which if you recall from the last presentation from VDOT is located on like 47 00:04:55,380 --> 00:05:03,060 the northeast quadrant of the intersection right in front of the county-owned property 48 00:05:03,060 --> 00:05:06,600 where there's plans for a future fire station and community park. 49 00:05:07,340 --> 00:05:09,380 I think that's southeast, isn't it? 50 00:05:12,680 --> 00:05:16,820 Yes, you're right. It's on the south side of Route 20. Thank you, Glenda. 51 00:05:17,240 --> 00:05:20,620 The southeast quadrant right in front of the county owned property. 52 00:05:22,060 --> 00:05:27,760 So VDOT is following the board's concurrence a couple meeting cycles ago. VDOT has been 53 00:05:27,760 --> 00:05:32,220 continuing in the planning process for that project. And at this meeting, 54 00:05:32,220 --> 00:05:39,040 they shared with us more details on the approximate temporary construction 55 00:05:39,040 --> 00:05:44,760 easements that would be required as well as the permanent easements that 56 00:05:44,760 --> 00:05:52,420 would be required as part of this project. And because the future use of one of the 57 00:05:52,420 --> 00:05:57,560 properties is a county park, at least that's what it's currently designed 58 00:05:58,440 --> 00:06:04,920 That property is considered to be protected under section 4F of the Department of Transportation 59 00:06:04,920 --> 00:06:06,540 Act of 1966. 60 00:06:07,740 --> 00:06:18,460 So the purpose of VDOT's meeting with us was to introduce the concept of the 577-square-foot 61 00:06:18,460 --> 00:06:24,460 permanent drainage easement that would be on the county-owned property. 62 00:06:24,460 --> 00:06:31,060 And that easement would be used for outfall from that nearby stormwater basin. 63 00:06:31,300 --> 00:06:40,680 There's a natural sort of swale in the property there that would, you know, VDOT has identified for outfall. 64 00:06:41,000 --> 00:06:43,160 Stephanie was in the meeting with us as well. 65 00:06:43,420 --> 00:06:51,460 We, you know, didn't, at a high level identify any concerns with that for future park projects, 66 00:06:51,460 --> 00:06:53,700 or for the future park project. 67 00:06:55,040 --> 00:07:01,540 So because the land is protected under Section 4-F, the Federal Highway Administration can 68 00:07:01,540 --> 00:07:07,140 approve transportation projects based on, you know, two factors. 69 00:07:07,900 --> 00:07:13,240 One, if there's no feasible alternative to using that land and the project includes 70 00:07:13,240 --> 00:07:19,640 all possible planning to minimize harm, or if it's determined that the use of the 71 00:07:19,640 --> 00:07:26,320 property will have a de minimis impact and so VDOT has asked for the county's 72 00:07:26,320 --> 00:07:35,140 concurrence that the 577 square foot permanent drainage easement would you 73 00:07:35,140 --> 00:07:39,680 know just have a de minimis impact on the use of the property. So that's all 74 00:07:39,680 --> 00:07:46,240 outlined in the memo in front of you and then I included following your 75 00:07:46,240 --> 00:07:51,600 consideration. The significance determination form which was provided to 76 00:07:51,600 --> 00:07:59,620 us by VDOT and your action is requested this evening to agree with the 77 00:07:59,620 --> 00:08:03,400 de minimis impact and authorize the county administrator to sign off on the 78 00:08:03,400 --> 00:08:10,800 concurrence to submit to VDOT. Thank You Allison. Do we have any questions for 79 00:08:10,800 --> 00:08:14,040 Allison from the board. 80 00:08:19,540 --> 00:08:23,480 This looks like a fairly actually looks a little better 81 00:08:23,480 --> 00:08:31,780 than the original proposal site change in it and it preserves the driveway, ingress 82 00:08:31,780 --> 00:08:36,280 egress and safety issues surrounding that given a fire station in the public 83 00:08:36,280 --> 00:08:43,080 park. And it does appear to be de minimis so that's always good too when 84 00:08:43,080 --> 00:08:46,560 And it actually is de minimis, we can say it's de minimis. 85 00:08:47,000 --> 00:08:57,960 So with that, if there aren't any other questions, I would say I will take a motion from the 86 00:08:57,960 --> 00:09:06,160 board to concur with the Section 4F de minimis impacts and authorize the county administrator 87 00:09:06,160 --> 00:09:15,440 to execute the concurrence form and submit that by VDOT's deadline of August 7th. 88 00:09:15,440 --> 00:09:18,300 And could I have that in the form of a motion? 89 00:09:20,880 --> 00:09:22,020 I'll make that motion. 90 00:09:22,400 --> 00:09:24,300 Okay, we have a motion. Do we have a second? 91 00:09:25,980 --> 00:09:26,580 I'll second. 92 00:09:26,980 --> 00:09:30,220 We have a motion and a second. Is there any further discussion? 93 00:09:33,200 --> 00:09:38,040 Okay, do we need a roll call? I don't think we do for this. 94 00:09:38,040 --> 00:09:40,140 Okay, just double-checking. 95 00:09:40,400 --> 00:09:42,400 I got a little ahead of myself on the last one. 96 00:09:42,840 --> 00:09:46,180 Okay, so all those in favor say aye. 97 00:09:46,680 --> 00:09:46,960 Aye. 98 00:09:47,160 --> 00:09:47,280 Aye. 99 00:09:47,820 --> 00:09:48,420 All those opposed? 100 00:09:48,940 --> 00:09:51,000 Motion passes 5-0. 101 00:09:51,320 --> 00:09:53,040 Thank you very much, Allison, Stephanie. 102 00:09:53,720 --> 00:09:54,700 Appreciate that. 103 00:09:57,590 --> 00:10:00,250 All right, we will move on to new business 104 00:10:00,250 --> 00:10:03,010 and we have the renewal of the contract 105 00:10:03,010 --> 00:10:06,530 with Campbell Oil Company, Amanda Amos. 106 00:10:08,130 --> 00:10:11,250 Contract and Pre-Curement Specialist, Amanda. 107 00:10:12,810 --> 00:10:15,150 Good evening, Mr. Chairman, members of the board. 108 00:10:15,750 --> 00:10:17,510 In front of you is the Airport's 109 00:10:17,510 --> 00:10:21,370 Yearly Aviation Fuel Contract Renewal with Campbell Oil. 110 00:10:21,910 --> 00:10:23,970 In the memo, you will see costs 111 00:10:23,970 --> 00:10:26,130 for both AvGas and Jet Fuel. 112 00:10:26,810 --> 00:10:28,910 Staff has been satisfied with these services 113 00:10:28,910 --> 00:10:31,650 and are requesting to renew the contract 114 00:10:31,650 --> 00:10:34,410 with Campbell Oil for an additional one-year term. 115 00:10:34,410 --> 00:10:36,350 Do you have any questions? 116 00:10:39,920 --> 00:10:46,920 Any questions of Amanda on the Campbell Oil Company contract? 117 00:10:49,040 --> 00:10:55,520 This is a cooperative contract, so we use the City of Suffolk for, they have the contract, 118 00:10:55,660 --> 00:11:00,920 we're allowed to tag on to that, or just so folks who see that, it's not for the City 119 00:11:00,920 --> 00:11:07,500 of Suffolk, it's for us, but we utilize that to be able to streamline our procurement 120 00:11:07,500 --> 00:11:13,880 price yes just a quick general question I'm just curious his aviation fuel gone 121 00:11:13,880 --> 00:11:21,360 up in price like other I mean I have no idea curious yeah 122 00:11:23,700 --> 00:11:29,140 so okay yeah I just I 123 00:11:29,140 --> 00:11:39,100 just paid $5 a gallon cash okay so we have the renewal period that will be 124 00:11:39,100 --> 00:11:45,320 effective August 8th through August 7th of next year. And the total budget at 125 00:11:45,320 --> 00:11:56,000 amount coming out of our airport line item in the budget is $300,250. I would 126 00:11:56,000 --> 00:12:02,520 ask for a motion to authorize staff to renew the City of Suffolk Cooperative 127 00:12:02,520 --> 00:12:06,340 Contract with Campbell Oil Company for an additional one-year term effective 128 00:12:06,340 --> 00:12:14,540 of August 8th through 2026 through August 7th, 2027. So moved. We have a motion. We have a second. 129 00:12:15,340 --> 00:12:18,120 We have a motion and a second. Any further discussion? 130 00:12:19,400 --> 00:12:27,100 Okay. All those in favor say aye. Aye. All those opposed? Motion passes. Thank you, Amanda, but 131 00:12:27,100 --> 00:12:33,300 you're not going to go anywhere because we have another item and that is the renewal of a contract 132 00:12:33,300 --> 00:12:39,380 with Central Square, Zercher Technologies LLC. 133 00:12:40,160 --> 00:12:48,100 Yes, this is our renewal with Central Square for the county's computer-aided dispatch system, 134 00:12:48,580 --> 00:12:50,480 also known as our CAD system. 135 00:12:51,080 --> 00:12:59,180 The cost for FY 27 total $103,605, which is a slight little increase from last year. 136 00:12:59,180 --> 00:13:04,660 funding for this has been appropriated in both the general public safety support 137 00:13:04,660 --> 00:13:10,080 line and ECC software support line. Staff is also here if you have any 138 00:13:10,080 --> 00:13:17,820 questions. Okay, any questions of Amanda regarding the CAD system solution 139 00:13:17,820 --> 00:13:23,840 contract? Oh, Mr. Chair, I'd make a motion that we approve this as 140 00:13:23,840 --> 00:13:29,160 presented. We have a motion. Do we have a second? Second. We have a motion and a 141 00:13:29,160 --> 00:13:36,120 second. Any further discussion? All those in favor please say aye. Aye. Aye. Aye. All those 142 00:13:36,120 --> 00:13:42,440 opposed? Motion passes 5-0. Thank you Amanda. Thank you so much. Good job for the work. 143 00:13:42,740 --> 00:13:49,080 And next up we have the County of Orange Fire and EMS and Volunteer Fire 144 00:13:49,080 --> 00:13:54,420 and EMS partnership update, Stephanie Straub, our deputy county administrator. 145 00:13:56,630 --> 00:13:57,990 Good afternoon, members of the board. 146 00:13:59,130 --> 00:14:03,690 Included in your packet is a memo outlining our update this evening. 147 00:14:04,350 --> 00:14:10,570 As you may recall, last fall we released the CPSM workforce and operational assessment 148 00:14:10,570 --> 00:14:15,190 study that was conducted with input from our volunteer and career staff. 149 00:14:15,190 --> 00:14:15,270 staff. 150 00:14:15,710 --> 00:14:21,550 And that study provided challenges and opportunities to strengthen our fire and EMS system. 151 00:14:22,370 --> 00:14:26,570 Over the last nine months, co-fin staff in particular have been focusing on portions of 152 00:14:26,570 --> 00:14:32,450 the report that discuss staffing levels, response times, operational effectiveness, workplace 153 00:14:32,450 --> 00:14:38,850 culture, and organizational and the leadership structure, and actively implementing changes. 154 00:14:39,690 --> 00:14:44,290 At the same time, we've been working with the Volunteer Fire Chiefs Association and 155 00:14:44,290 --> 00:14:47,930 engaging in strategic discussions on how we can be better partners. Central 156 00:14:47,930 --> 00:14:51,650 elements of those discussions have focused on the exploration of the 157 00:14:51,650 --> 00:14:55,810 formation of a consolidated fire and EMS system and the recruitment of a 158 00:14:55,810 --> 00:14:59,970 permanent fire and EMS chief. This evening staff have prepared a 159 00:15:00,000 --> 00:15:05,640 We've presentation outlining a consolidated system, as well as recognizing the specific considerations 160 00:15:05,640 --> 00:15:10,900 identified by our volunteer partners. These considerations create valuable opportunities 161 00:15:10,900 --> 00:15:15,620 for continued collaboration, shared dialogue, and the coordinated advancement of our Fire 162 00:15:15,620 --> 00:15:21,060 and EMS services for our citizens. As staff prepare to launch the recruitment 163 00:15:21,060 --> 00:15:24,540 of our next Fire and EMS chief, it's essential that this recruitment include provisions 164 00:15:24,540 --> 00:15:28,380 for working collaboratively with our volunteer partners, county officials, and 165 00:15:28,380 --> 00:15:32,260 other stakeholders. So moving to our presentation. 166 00:15:42,010 --> 00:15:43,190 The first slide here I 167 00:15:43,190 --> 00:15:47,070 really wanted to just highlight the essential support of our volunteer 168 00:15:47,070 --> 00:15:51,470 partners. So on the left hand side of your screen you can see a synopsis of 169 00:15:51,470 --> 00:15:57,030 co-fems which is our career staff and thanks to your support we now have 170 00:15:57,030 --> 00:16:02,410 effective July 1st for this fiscal year 62 field staff and that 62 171 00:16:02,410 --> 00:16:07,290 includes that force platoon that y'all approved this past spring, and I'm happy to report that 172 00:16:07,290 --> 00:16:13,210 recruit school for that starts Tuesday. So we're getting really close to getting those folks up 173 00:16:13,210 --> 00:16:17,030 and running. Thank you so much for your support there. And then on the right hand of the screen, 174 00:16:17,110 --> 00:16:20,930 you can really see a synopsis of all of the support that we receive from our volunteer 175 00:16:20,930 --> 00:16:28,590 partners. So over 165 folks in our community volunteer through a firing EMS company and 176 00:16:28,590 --> 00:16:31,090 Department within our within our county. 177 00:16:34,540 --> 00:16:36,320 And as a reminder on this slide I 178 00:16:36,320 --> 00:16:40,860 really just wanted to represent where those folks are. So there are eight fire 179 00:16:40,860 --> 00:16:44,680 stations here and just to make sure that everyone's aware two of those are 180 00:16:44,680 --> 00:16:48,860 operated by career staff right now. That's our Berry Hill station in the 181 00:16:48,860 --> 00:16:53,600 town of Orange and rescue station 21 at Lafayette station off of Route 20. 182 00:16:54,120 --> 00:16:57,360 The rest are operated and maintained by our volunteer partners. 183 00:17:00,660 --> 00:17:01,060 So as I 184 00:17:01,060 --> 00:17:07,080 mentioned in my memo over the past two decades staff and volunteers here in 185 00:17:07,080 --> 00:17:11,480 Orange County have participated in multiple system studies conducted by 186 00:17:11,480 --> 00:17:16,920 consultants. The last four are highlighted here on this slide and the next 187 00:17:16,920 --> 00:17:21,180 slide here really goes into some detail on the central themes of those 188 00:17:21,180 --> 00:17:27,240 studies and they really focus on three main areas. The first area is the 189 00:17:27,240 --> 00:17:33,880 creation of a consolidated system with volunteer participation. It is vital that if we create 190 00:17:33,880 --> 00:17:38,360 a consolidated system that our career and volunteer folks are adequately represented 191 00:17:38,360 --> 00:17:43,900 and have a seat at the table. The second thing that sort of runs through all of these reports 192 00:17:43,900 --> 00:17:53,020 is financial coordination. That is really depicted with perhaps centralizing procurement, 193 00:17:53,020 --> 00:17:58,840 budgeting processes, things of that nature to make sure we're all working together and on the same page. 194 00:17:59,220 --> 00:18:03,060 And the third central theme revolves around operational coordination. 195 00:18:03,620 --> 00:18:08,880 That's things like making sure that we have effective consolidated recordkeeping protocols, 196 00:18:09,620 --> 00:18:12,220 training opportunities, and things of that nature. 197 00:18:15,000 --> 00:18:21,680 So again, sort of to highlight the system study recommendations, the overarching goal of a consolidated 198 00:18:21,680 --> 00:18:26,440 Fire and EMS system is to provide a coordinated and cooperative response to 199 00:18:26,440 --> 00:18:31,560 fire and EMS services in Orange County with input from all stakeholders. In our 200 00:18:31,560 --> 00:18:36,160 case that would be our volunteer and career folks. As mentioned previously 201 00:18:36,160 --> 00:18:40,220 the consolidated system is usually centrally focused from a financial and 202 00:18:40,220 --> 00:18:44,160 operational response perspective with strong working relationships between 203 00:18:44,160 --> 00:18:47,300 all partners. Here again that's our career and volunteer folks. 204 00:18:50,660 --> 00:18:52,980 So staff 205 00:18:52,980 --> 00:18:58,340 have been working with the Volunteer of our Chiefs Association over the last six 206 00:18:58,340 --> 00:19:03,560 months on possible next steps as to how we move forward. One of the primary 207 00:19:03,560 --> 00:19:08,120 steps to sort of kick us off in this direction would be the recruitment of a 208 00:19:08,120 --> 00:19:12,320 permanent Fire Names Chief. We are all very grateful for Chief Mastin's tenure 209 00:19:12,320 --> 00:19:16,140 here. At first I told him we might need him for four to six months. That 210 00:19:16,140 --> 00:19:20,280 expired last December. He's been here 11 months and we really need to 211 00:19:20,280 --> 00:19:25,000 try to move forward to let him get back to retirement with his grandchildren, and so part 212 00:19:25,000 --> 00:19:29,520 of that is to make sure that if we're going to go ahead and recruit a firing EMS chief, 213 00:19:30,080 --> 00:19:35,520 if we feel that there's a possibility of moving forward to a consolidated system, that's incorporated 214 00:19:35,520 --> 00:19:36,840 in that job description. 215 00:19:37,160 --> 00:19:42,380 That's a very different job description from ones that we've had in the past tenure, 216 00:19:42,560 --> 00:19:44,040 essentially as a department head. 217 00:19:44,460 --> 00:19:48,300 This job description needs to incorporate the responsibility of being an advocate 218 00:19:48,300 --> 00:19:50,960 not only for our career staff but our volunteer partners. 219 00:19:52,080 --> 00:19:57,820 And you'll note on this slide that these possible next steps we've come to in collaboration 220 00:19:57,820 --> 00:20:03,740 with our volunteers and the bullet points that are notated with an asterisk represent 221 00:20:03,740 --> 00:20:11,240 specific items that our Volunteer Fire Chiefs Association has requested participation in. 222 00:20:11,860 --> 00:20:16,960 So in regards to the fire chief recruitment, that would be input on the job description, 223 00:20:16,960 --> 00:20:21,980 which I have shared with the Fire Chiefs Association and received input, and then input on the hiring panel. 224 00:20:22,220 --> 00:20:30,020 So that's sort of what we see as step one. The other bullet points on this slide don't necessarily have to go in a certain order. 225 00:20:30,260 --> 00:20:39,220 They can be done together. The primary possible next step would be the formation of some sort of advisory committee. 226 00:20:39,220 --> 00:20:43,880 So over the last six months, when we've benchmarking what other surrounding localities have done 227 00:20:43,880 --> 00:20:48,400 who consolidated when going on field trips, we've been interviewing their staff and asking 228 00:20:48,400 --> 00:20:48,920 questions. 229 00:20:49,520 --> 00:20:55,120 One of the common threads was making sure that there was some sort of body that was 230 00:20:55,120 --> 00:21:01,600 able to direct the production of a roadmap of consolidation that has input from all 231 00:21:01,600 --> 00:21:02,280 of our stakeholders. 232 00:21:02,920 --> 00:21:07,560 So we would propose that the next step after we hire a fire chief is to put together 233 00:21:07,560 --> 00:21:13,080 an advisory committee that consists of perhaps members of the board, our volunteers, and 234 00:21:13,080 --> 00:21:13,500 our staff. 235 00:21:13,800 --> 00:21:18,120 And it would be the primary responsibility of that advisory committee to give us a roadmap 236 00:21:18,120 --> 00:21:19,000 to consolidation. 237 00:21:19,920 --> 00:21:25,640 Now pieces of that roadmap to consolidation may include items like suggested changes 238 00:21:25,640 --> 00:21:31,760 to our ordinance, which right now is very small and essentially only supports the creation 239 00:21:31,760 --> 00:21:33,480 and cooperation of a safety committee. 240 00:21:33,480 --> 00:21:37,900 There are plenty of examples from surrounding jurisdictions who have 241 00:21:37,900 --> 00:21:43,860 consolidated on thoughtful ordinances, so we have a benchmark point for that. 242 00:21:44,500 --> 00:21:49,240 Also our MOUs that currently exist would need to be re-looked at and revised as 243 00:21:49,240 --> 00:21:53,400 the structure would change in a consolidated system. And then they 244 00:21:53,400 --> 00:21:58,500 would help put together in that roadmap a phased thoughtful implementation. I 245 00:21:58,500 --> 00:22:02,720 think it's really important to make sure that I stress this evening that 246 00:22:02,720 --> 00:22:06,660 this is not something that staff or volunteer fire chiefs association is 247 00:22:06,660 --> 00:22:10,560 trying to rush. We want to be really thoughtful about this and make sure that 248 00:22:10,560 --> 00:22:15,740 we're communicating in a meaningful manner to all stakeholders. Quite 249 00:22:15,740 --> 00:22:20,000 honestly this evening if I get the go ahead to go ahead and revise our job 250 00:22:20,000 --> 00:22:24,380 description for our fire chief I anticipate a three to six month 251 00:22:24,380 --> 00:22:28,340 recruitment timeline just depending on what we get. If we can get an 252 00:22:28,340 --> 00:22:32,160 advisory committee stood up with that new staff member on there it's 253 00:22:32,160 --> 00:22:38,660 probably going to be nine to 12 months before they have a draft roadmap and another 24 to 36 254 00:22:38,660 --> 00:22:43,520 months before we're starting to phase in this implementation. So I want to make sure that 255 00:22:43,520 --> 00:22:48,320 we're all being really thoughtful about this process and the folks that we have at the table. 256 00:22:48,760 --> 00:22:50,460 So that's where I am this evening. 257 00:22:54,280 --> 00:23:00,960 Okay. Questions for Stephanie? I don't have any questions. A couple of comments. Sure. 258 00:23:01,360 --> 00:23:08,280 So first of all, to co-femmes, thank you for all the hard work you do. I was shocked, 259 00:23:08,660 --> 00:23:12,640 you know, when we went through the numbers before we did the 2472 schedule change, I 260 00:23:12,640 --> 00:23:18,220 was just shocked at the number of hours your folks were working. So thanks for 261 00:23:18,220 --> 00:23:26,940 And then also I just want to reiterate and this isn't a news to you Stephanie how important the volunteer companies are as well. 262 00:23:27,100 --> 00:23:38,000 And so I'm really pleased that you're really including them and including their input. I understand we have concurrence now from all the volunteer chiefs, correct? 263 00:23:38,340 --> 00:23:38,700 Yes, sir. 264 00:23:38,700 --> 00:23:47,380 Yeah. So that's awesome and they just perform an amazing service to the county and it benefits 265 00:23:47,380 --> 00:23:53,860 all of us in a great way. So when I first started kind of looking into this and when 266 00:23:53,860 --> 00:23:59,260 I was campaigning I met with some of the volunteer companies and I just assumed there 267 00:23:59,260 --> 00:24:05,420 was already a single chief. I mean I didn't really understand and so just my background 268 00:24:05,420 --> 00:24:10,180 working around military bases and their their way they do fire response 269 00:24:10,180 --> 00:24:14,160 merger response it was was kind of foreign to me that we didn't have 270 00:24:14,160 --> 00:24:20,000 consolidated chief so this was for me was timely and I just want to restress 271 00:24:20,000 --> 00:24:24,720 just publicly I when we hire the new chief I want to make sure that they're 272 00:24:24,720 --> 00:24:29,700 they're oriented towards not only making the best work environment and 273 00:24:29,700 --> 00:24:35,020 doing the best decisions for cofems but also fostering the volunteer fire 274 00:24:35,020 --> 00:24:40,780 companies and making sure that we're not making any moves to try to push them out or make 275 00:24:40,780 --> 00:24:42,280 them feel like they're being pushed out. 276 00:24:42,460 --> 00:24:44,120 So I just wanted to state that. 277 00:24:44,700 --> 00:24:49,400 And Stephanie, I want to thank you for your work and the chief's work and everyone else's 278 00:24:49,400 --> 00:24:54,560 work because what I see here is exactly that, like you're going to make sure the volunteers 279 00:24:54,560 --> 00:24:58,840 are part of the process, make sure those volunteer companies have input. 280 00:24:59,880 --> 00:25:05,000 And for me as a supervisor, however long I last up here, I'm going to be looking 281 00:25:05,000 --> 00:25:09,340 looking for any signs where I see the volunteers starting 282 00:25:09,340 --> 00:25:12,200 to feel pressure that they're not comfortable with. 283 00:25:12,500 --> 00:25:15,860 And if I hear that, and I'm pretty well engaged 284 00:25:15,860 --> 00:25:19,120 with our volunteer companies in district one, 285 00:25:20,120 --> 00:25:22,340 if I start to hear that, I'll make sure I let you know. 286 00:25:22,480 --> 00:25:22,860 Please do. 287 00:25:23,180 --> 00:25:24,780 Yep, that's all I have, thank you. 288 00:25:25,460 --> 00:25:29,740 Any other questions, comments for Stephanie and the team? 289 00:25:31,480 --> 00:25:38,760 No, I think he would have said it was very accurate on how we feel about this transition 290 00:25:38,760 --> 00:25:39,240 process. 291 00:25:39,540 --> 00:25:41,660 We know there's a lot involved in that. 292 00:25:42,080 --> 00:25:46,840 We've got a good team put together, Stephanie, you're outstanding in what you're doing 293 00:25:46,840 --> 00:25:53,180 and the rest of them on board exactly the same and we look forward to working with 294 00:25:53,180 --> 00:25:57,920 you in that process and there again we're going to make sure that the volunteers 295 00:25:58,840 --> 00:26:03,100 They're heard and we'll look out for them in any way we can. 296 00:26:03,340 --> 00:26:04,100 Yes, sir. 297 00:26:05,500 --> 00:26:08,420 I just want to reiterate what's already been said. 298 00:26:09,240 --> 00:26:13,260 One, we can't make it without our paid COFIM staff. 299 00:26:14,180 --> 00:26:16,700 We can't make it without our volunteer staff. 300 00:26:17,200 --> 00:26:25,700 And they're all essentially part of this intricate framework of saving lives 301 00:26:25,700 --> 00:26:27,100 and keeping us all safe. 302 00:26:28,120 --> 00:26:30,660 So your leadership on this is much appreciated. 303 00:26:30,980 --> 00:26:37,200 Chief Mastin, Assistant Chief Wilson, and everybody else who's been a part of this. 304 00:26:37,300 --> 00:26:38,480 I know Throck's been a part. 305 00:26:38,720 --> 00:26:39,840 Everybody's been on board. 306 00:26:41,280 --> 00:26:48,060 Just making sure, as Supervisor Capel stated, that we continue to be keenly tuned into 307 00:26:48,060 --> 00:26:55,000 our volunteers and as well as to our paid staff to make sure everybody knows they 308 00:26:55,000 --> 00:27:01,440 They may function a little differently, but they're all part of the same team, and that's 309 00:27:01,440 --> 00:27:02,580 what we want to acknowledge. 310 00:27:04,580 --> 00:27:10,080 Assistant Chief Wilson mentioned in a meeting that we had that he had gone through a similar 311 00:27:10,080 --> 00:27:16,940 process in a previous life in a different place, not Orange County, and that certain 312 00:27:16,940 --> 00:27:28,560 certain things happen that felt uncomfortable such as redoing the names off of the lettering 313 00:27:28,560 --> 00:27:34,840 off of the volunteers off their apparatus and big changes to really make it like drawing 314 00:27:34,840 --> 00:27:37,880 the line in the sand and that's not what we want to do. 315 00:27:38,360 --> 00:27:45,560 We want everybody to still have a sense of autonomy and that station's personal 316 00:27:45,560 --> 00:27:51,320 identity but still we're all on the same team. So having acknowledged that and 317 00:27:51,320 --> 00:27:56,880 worked to make sure those sorts of nuances are addressed is important and 318 00:27:56,880 --> 00:28:01,860 I'm so pleased to see that's what we're doing. So thank you. Thank you. 319 00:28:02,680 --> 00:28:11,120 Ed, do you have any, could you go back one slide? This slide is so good and I 320 00:28:11,120 --> 00:28:19,460 And I think it really captures in a complete way how you're going to embark on this. 321 00:28:19,760 --> 00:28:27,780 But I want to say, and I think we all recognize, to get to this point has been a Herculean 322 00:28:27,780 --> 00:28:32,040 effort to just pull everybody together, to have the conversation. 323 00:28:32,600 --> 00:28:40,440 So where those notations are, where the volunteer fire chiefs are going to be engaged, where 324 00:28:40,440 --> 00:28:46,160 I love the idea of the advisory committee because that's kind of an automatic communication 325 00:28:47,280 --> 00:28:56,440 Place and certainly will be receptive to a model ordinance that you might bring forward that can kind of shore this up 326 00:28:56,440 --> 00:29:00,420 and you know a lot of times that ordinance sort of gives you that 327 00:29:00,980 --> 00:29:06,020 Foundation for where you build and so I love this slide. I 328 00:29:06,020 --> 00:29:11,940 I really appreciate how you've put this together and you've also sort of said 329 00:29:11,940 --> 00:29:16,860 something a little bit ago that was pretty key like we're not going to rush 330 00:29:16,860 --> 00:29:23,360 this we're going to we're going you you've hurried to get to this point 331 00:29:23,360 --> 00:29:28,320 because you're you've been working really hard and now you're going to slow 332 00:29:28,320 --> 00:29:34,060 down to to go fast and in a way and and I think the way you set this up 333 00:29:34,060 --> 00:29:44,060 is just fantastic and I know from my perspective I agree with my colleagues here by how they've 334 00:29:44,960 --> 00:29:50,540 sort of said it, this is a team. We're all in one team and we need to approach it that way 335 00:29:50,540 --> 00:29:57,680 and I love it. We have some of the most incredibly dedicated and talented individuals 336 00:29:57,680 --> 00:29:59,500 that comprise that team. 337 00:30:00,000 --> 00:30:08,820 And they're all working together. And what I think you've been able to do is pull them together in a way that we haven't done in the past. 338 00:30:09,200 --> 00:30:13,760 And I think this is a game changer for Orange County going forward. So great work. 339 00:30:14,100 --> 00:30:14,380 Thank you. 340 00:30:14,940 --> 00:30:19,880 And congratulations for your efforts so far. Still a lot of work to go, obviously. 341 00:30:20,720 --> 00:30:27,140 With that, do we have board concurrence for Stephanie and the team to move ahead? 342 00:30:28,100 --> 00:30:28,600 Yes. 343 00:30:28,600 --> 00:30:37,480 Yes. Yes. Absolutely. Okay. And Chief Mastin, our Assistant Chiefs, thank you for your efforts. 344 00:30:38,380 --> 00:30:45,660 This is fantastic. Please move forward and we look forward to the next steps. And I would ask, 345 00:30:46,060 --> 00:30:50,300 at least on behalf of the Board, that you come back and give us some regular updates. 346 00:30:50,460 --> 00:30:54,820 So we're apprised of kind of where you are as you work through these items. 347 00:30:55,300 --> 00:30:56,680 Absolutely. Thank you so much. 348 00:30:56,680 --> 00:31:08,290 Okay. Thank you. Okay, next up. That finishes our new business. Matters for discussion or consideration. 349 00:31:08,590 --> 00:31:16,990 We don't have any particular items there. Do we have any department director or constitutional officer reports? 350 00:31:18,630 --> 00:31:24,010 Seeing none. County attorneys report. Anything to report? 351 00:31:24,810 --> 00:31:30,790 nothing to report other than just to say that I'm grateful once again to be here 352 00:31:30,790 --> 00:31:35,190 it's a real pleasure this evening and I do look forward to working with each of 353 00:31:35,190 --> 00:31:42,070 you as we move forward together. Thank you very much. County Administrator's 354 00:31:42,070 --> 00:31:50,230 report, Linda Paul. No report Mr. Chairman. Okay number 11 is Board 355 00:31:50,230 --> 00:31:52,690 comment? Is there any board comment? 356 00:31:55,850 --> 00:31:59,990 Mr. Chairman, if I may. Yes. So I'm going to 357 00:31:59,990 --> 00:32:04,930 jump ahead of us just a little bit. After board comment, you'll see the 358 00:32:04,930 --> 00:32:09,650 informational items and no actions required. But I want to, and we usually 359 00:32:09,650 --> 00:32:15,510 just kind of glaze over that, but I want to mention the social services 360 00:32:15,510 --> 00:32:21,030 quarterly report. And again, typically these are just for our information and 361 00:32:21,030 --> 00:32:28,050 we don't discuss them, but I think it's very important that if you haven't had a chance 362 00:32:28,050 --> 00:32:34,490 to really dig into it, and I'm going to guess that most of our public don't get that chance 363 00:32:34,490 --> 00:32:40,110 as well, but we have Robin Breckin-Ridge here tonight, and she's our Social Services 364 00:32:40,110 --> 00:32:40,590 Director. 365 00:32:40,590 --> 00:32:45,510 And when I look at this report, I am in awe. 366 00:32:47,410 --> 00:32:50,030 The numbers, the successes, 367 00:32:52,230 --> 00:32:57,450 it's almost emotional for me to see how well that agency is performing 368 00:32:57,450 --> 00:33:03,470 and serving our most underserved population, our most vulnerable folks in this community. 369 00:33:04,650 --> 00:33:11,130 We look at these process timely targets for benefits assistance such as Medicaid. 370 00:33:12,250 --> 00:33:19,430 That is an extremely difficult program, extremely difficult to get all the little nuances correct 371 00:33:19,430 --> 00:33:25,190 on that, to get all of those benefits processed on time, and by all these regulations that 372 00:33:25,190 --> 00:33:31,070 are constantly changing, constantly being added to the workload of our benefits assistance 373 00:33:31,070 --> 00:33:31,610 workers. 374 00:33:32,890 --> 00:33:38,510 We're surpassing almost every target in this report, and it's just a, what, a one or two 375 00:33:38,510 --> 00:33:44,850 pager, and it's easy to kind of, you know, it comes up quarterly and we just kind of 376 00:33:44,850 --> 00:33:45,590 keep going. 377 00:33:45,890 --> 00:33:50,330 We look at it where we all know that there's great work going on there, but I think it's 378 00:33:50,330 --> 00:33:59,650 worth mentioning that these are some of the toughest cases that will be seen in 379 00:33:59,650 --> 00:34:05,630 this county, whether it be folks that are facing food insecurities, lack of insurance, 380 00:34:05,950 --> 00:34:10,410 or even worse, are adults and children who are suffering from abuse and or neglect. 381 00:34:12,650 --> 00:34:20,470 Robin's leadership has been key to these excellent results. 382 00:34:21,490 --> 00:34:25,070 And I just want to thank her publicly tonight and her staff. 383 00:34:26,330 --> 00:34:33,490 The results in this report are almost unheard of to be able to get so many things so right. 384 00:34:34,050 --> 00:34:37,510 And I just want to thank you, Robin, and keep up the good work. 385 00:34:37,810 --> 00:34:40,090 And if you could, take that back to your staff. 386 00:34:40,770 --> 00:34:44,770 And I'm just very passionate about it because that's part of my world. 387 00:34:45,130 --> 00:34:49,390 And we're talking about first responders a lot. 388 00:34:49,650 --> 00:34:54,410 And I think the social services folks get a little overlooked in that category 389 00:34:54,410 --> 00:34:59,870 because you are responding to crisis day in and day out, 390 00:35:00,050 --> 00:35:02,290 and folks, when they're at their very lowest of the low. 391 00:35:02,950 --> 00:35:06,530 And a lot of success stories where people come up out of that 392 00:35:06,530 --> 00:35:08,490 because of your assistance, so thank you. 393 00:35:12,070 --> 00:35:14,310 Just let me just say, Supervisor Coleman, 394 00:35:14,530 --> 00:35:17,250 thank you for bringing that to our attention, 395 00:35:17,370 --> 00:35:20,070 because I looked at it, but I had no idea these numbers 396 00:35:20,070 --> 00:35:22,310 are good or bad, or I mean they look good, 397 00:35:22,370 --> 00:35:26,390 but thanks for highlighting that they're better than good. 398 00:35:26,390 --> 00:35:31,870 they're exceptional. Appreciate that. Yeah I kind of look at I really appreciate 399 00:35:31,870 --> 00:35:37,590 because you're a professional in this area and one of the things that I look 400 00:35:37,590 --> 00:35:44,250 I look at this report and this is kind of the heart of Orange County you know 401 00:35:44,250 --> 00:35:49,890 this is the compassion this is that the place where we can help those who are 402 00:35:49,890 --> 00:35:55,750 vulnerable who who are in really tough shape and for whatever reason many 403 00:35:55,750 --> 00:36:06,090 times no cause of their own. And so great job and please convey I see a lot of head nodding 404 00:36:06,090 --> 00:36:13,510 by the board. This is one of those where you can go back to staff and a thumbs up and 405 00:36:14,550 --> 00:36:24,350 all that is going on on your day to day. You're really, you're doing incredible work 406 00:36:24,350 --> 00:36:31,790 for our citizens. Thank you. Thank you, Supervisor Coleman. Thank you, Mr. Chair. Any other board 407 00:36:31,790 --> 00:36:42,350 comment? Okay, so we do have the two information items and I'm glad we highlighted one. It was 408 00:36:42,350 --> 00:36:50,430 appropriate and please take a look at that. Coming up next on our agenda is the Appointments to 409 00:36:50,430 --> 00:36:52,090 boards, commissions and committees. 410 00:36:54,750 --> 00:37:00,290 Any, any, any nominations for this evening? 411 00:37:04,180 --> 00:37:14,980 Yeah. Jenny, excuse me, Jenny, I'm sorry to put you in the spot. Is Christine saying 412 00:37:14,980 --> 00:37:20,920 us on the Youth Commission? Is this the time I, so currently Christine is serving 413 00:37:20,920 --> 00:37:27,900 as an at-large on a youth commission and in September there's a vacancy in district two 414 00:37:27,900 --> 00:37:34,160 and the youth commission would like to move her to and she accepts to go to district two 415 00:37:34,720 --> 00:37:41,220 so she then will no longer be at-large. To go from at-large to to or go from at-large 416 00:37:41,220 --> 00:38:05,340 Okay, so we have a proposal and what's her last name, okay, Singha so so we have a proposal to move at the expiration of the term at the end of the term to from an at-large to the district to position. 417 00:38:06,380 --> 00:38:08,940 Is there a concurrence? 418 00:38:09,500 --> 00:38:09,580 Yeah. 419 00:38:10,000 --> 00:38:12,240 So all those in favor, say aye. 420 00:38:12,520 --> 00:38:12,900 Aye. 421 00:38:13,960 --> 00:38:15,380 Can I just say one? 422 00:38:15,620 --> 00:38:15,680 Yeah. 423 00:38:16,080 --> 00:38:19,440 So I think Alicia Vines, right? 424 00:38:19,940 --> 00:38:20,300 Yeah. 425 00:38:20,520 --> 00:38:23,000 So she's revamped. 426 00:38:23,360 --> 00:38:28,440 We voted on the earlier bylaws and Supervisor Coleman. 427 00:38:28,660 --> 00:38:32,680 She modeled a little bit after our Prack Committee bylaws, 428 00:38:32,680 --> 00:38:39,220 but she reduced the number of people on the youth commission down to seven. And so there's 429 00:38:39,220 --> 00:38:45,840 four vacancies presently. There's two members right now from District One. I could probably 430 00:38:45,840 --> 00:38:53,700 appoint some other folks, but I feel like we need some representation across the county. 431 00:38:53,900 --> 00:38:59,820 And I just want to reiterate this commission's charter is to assist with juvenile delinquency 432 00:38:59,820 --> 00:39:05,200 and help the youth find ways to be productive, more productive. 433 00:39:05,500 --> 00:39:13,460 So just to the extent that we can find some other candidates, I'd be willing to help any 434 00:39:13,460 --> 00:39:18,100 of the supervisors in your districts, you know, looking for other candidates, but right 435 00:39:18,100 --> 00:39:20,180 now we're missing four of the seven. 436 00:39:20,380 --> 00:39:24,100 So maybe we can get that, get that rolling again. 437 00:39:24,160 --> 00:39:25,740 It was a little stagnant since COVID. 438 00:39:26,840 --> 00:39:29,700 Unfortunately, there were three district one members. 439 00:39:29,860 --> 00:39:30,860 I didn't really realize that, 440 00:39:30,920 --> 00:39:33,720 but the one that I just appointed, Christine, 441 00:39:33,960 --> 00:39:35,720 she's moved into Albemarle County, 442 00:39:35,840 --> 00:39:38,920 which she will regret because it's Albemarle County 443 00:39:38,920 --> 00:39:39,580 rather than Orange. 444 00:39:41,220 --> 00:39:44,960 But, so I just asked my fellow supervisors 445 00:39:44,960 --> 00:39:49,900 to the extent we can see if we can't get that populated. 446 00:39:50,560 --> 00:39:51,840 Yeah, I appreciate that. 447 00:39:51,840 --> 00:39:59,540 I had a nominee who George Simpkins who it just wasn't a good fit for her so 448 00:40:00,280 --> 00:40:04,000 She was a district 5 and we have a district 5 449 00:40:04,000 --> 00:40:09,620 So I'm open to all of us kind of thinking about this in the context of our youth and 450 00:40:10,240 --> 00:40:15,220 Let's put a focus on it. I think it's going to be important school starting up here real soon 451 00:40:15,220 --> 00:40:22,460 So, yeah, it'll be important for us to keep get support the Commission and the work that they're doing 452 00:40:22,460 --> 00:40:26,980 Yeah, just one just thanks to Alicia Vines. I don't know if I've ever met her 453 00:40:26,980 --> 00:40:29,240 I spoke to her on the phone once but thank her for 454 00:40:30,120 --> 00:40:33,280 Re-invigorating the youth Commission much appreciated 455 00:40:34,360 --> 00:40:38,440 Okay, so we had the one change and that's moving forward 456 00:40:38,440 --> 00:40:49,760 So we are complete on our current set of appointments, boards, commissions and committees with the notation we want to look for some additional support for the Youth Commission. 457 00:40:51,020 --> 00:40:59,740 We have on the calendar a couple of, or excuse me, one public hearing that we need to schedule. 458 00:40:59,740 --> 00:41:08,400 So this is for SUP 202600527, the Conway Home Daycare. 459 00:41:08,960 --> 00:41:14,980 We would calendar that for the August 11 meeting, our next regular meeting. 460 00:41:15,380 --> 00:41:16,100 Any objections? 461 00:41:17,380 --> 00:41:17,740 Okay. 462 00:41:17,960 --> 00:41:24,980 So let's go ahead and have that calendar for that meeting and we'll undertake that 463 00:41:24,980 --> 00:41:26,440 public hearing at that time. 464 00:41:28,640 --> 00:41:48,080 So, next up about when we thought we might finish up here, I will take a motion to recess for the joint dinner meeting with the Extension Leadership Council to be held over at 127 Zellview Avenue in Orange. 465 00:41:48,960 --> 00:41:49,500 So moved. 466 00:41:50,100 --> 00:41:51,120 And can I have a second? 467 00:41:51,500 --> 00:41:51,800 Second. 468 00:41:52,120 --> 00:41:55,120 All those in favor of the recess, please say aye. 469 00:41:55,120 --> 00:41:55,560 Hi. 470 00:41:55,660 --> 00:41:55,760 Hi. 471 00:41:55,880 --> 00:41:56,040 Hi. 472 00:41:56,720 --> 00:41:59,540 And all those opposed, no opposition. 473 00:42:00,260 --> 00:42:07,300 So we will now recess from here just to make sure everybody in the public who may be watching 474 00:42:07,300 --> 00:42:14,040 this some other time, we will go over to the extension office. 475 00:42:14,760 --> 00:42:22,420 We will convene back in open session because that is what you do according to law. 476 00:42:22,420 --> 00:42:28,300 We will continue on with our meeting with them there at that location. 477 00:42:28,500 --> 00:42:29,320 It's a public meeting. 478 00:42:29,900 --> 00:42:41,220 And then at the conclusion of that meeting, we will go into closed and then ultimately adjourn after closed. 479 00:42:41,560 --> 00:42:44,140 All of this will be reflected in the meeting minutes. 480 00:42:44,700 --> 00:42:47,540 Thank you all for coming tonight and have a wonderful evening. 481 00:42:48,260 --> 00:42:48,620 Stay safe.