1
00:00:00,000 --> 00:00:10,140
Is starting at 3.30. Zoom is available on the Towns Web site. You can zoom in via the phone or our web and our web and

2
00:00:10,140 --> 00:00:17,160
our ID. Recording notice as required by the open meeting law, the district is video taping this

3
00:00:17,160 --> 00:00:22,520
meeting. Anyone at else attending to video or audio tape this meeting must inform the chair.

4
00:00:25,420 --> 00:00:27,040
The committee may take official action,

5
00:00:27,040 --> 00:00:30,320
including votes on any item listed on this agenda.

6
00:00:32,180 --> 00:00:33,660
Calling the meeting to order.

7
00:00:35,260 --> 00:00:38,260
Members of the public may speak for a minimum of three minutes

8
00:00:38,260 --> 00:00:41,300
at the chair's discretion on matters not on the agenda.

9
00:00:41,980 --> 00:00:44,640
Under the open meeting law, the committee may can reply

10
00:00:44,640 --> 00:00:47,200
but may add items to the future agenda.

11
00:00:47,800 --> 00:00:49,320
Do we have any citizen speak?

12
00:00:56,320 --> 00:00:57,100
A little hand.

13
00:00:57,580 --> 00:00:58,000
No hands.

14
00:00:59,340 --> 00:00:59,800
Hi, Lynn.

15
00:01:01,220 --> 00:01:02,500
No hands raised on Zoom.

16
00:01:02,500 --> 00:01:12,160
Okay, thank you. I'm going to go right into priority business and then it's the end of your financials FY26.

17
00:01:13,940 --> 00:01:21,360
Okay. Well, thank you for having me here today. I give the commission. Oh, there I am. Wow. Yes.

18
00:01:22,060 --> 00:01:27,120
Okay, so much for my soft voice. Anyway, so thank you.

19
00:01:27,120 --> 00:01:36,460
What I have provided for the committee today is a final report as of June 30th, 2026.

20
00:01:37,180 --> 00:01:43,960
We're still kind of in period 13, which is the year-end closed for all of the communities in Nossip.

21
00:01:45,180 --> 00:01:50,060
But for Orleans, we have since the last time I was here.

22
00:01:50,060 --> 00:01:54,220
We have looked at all of your encumbrances,

23
00:01:54,300 --> 00:01:56,600
had received all of our last bills,

24
00:01:56,740 --> 00:02:00,220
and we are ready to close out the financial statements

25
00:02:00,220 --> 00:02:01,440
as of year-end.

26
00:02:02,460 --> 00:02:07,060
So in your packet is a memo, a report directly out

27
00:02:07,060 --> 00:02:10,780
of the current software, and then a worksheet

28
00:02:10,780 --> 00:02:15,920
that details all of the transactions for the year,

29
00:02:17,180 --> 00:02:20,620
by desi function code, which is that blue line.

30
00:02:20,640 --> 00:02:23,120
That's the desi function code that we refer to,

31
00:02:23,260 --> 00:02:25,940
which is also how we put together our fabulous end

32
00:02:25,940 --> 00:02:27,320
of your report to the state.

33
00:02:29,220 --> 00:02:32,620
So, you can see right from the beginning,

34
00:02:32,820 --> 00:02:35,840
which is every transaction that you approved

35
00:02:35,840 --> 00:02:40,040
for the FY26 budget, any transfers that we made,

36
00:02:40,980 --> 00:02:42,820
what we had expanded year to date,

37
00:02:42,820 --> 00:02:49,000
the incumbrances and then what was the available budget balance at the end of FY26.

38
00:02:49,940 --> 00:02:58,160
So after doing all of that, I'm going to direct you to the last page of this gigantic spreadsheet,

39
00:03:00,440 --> 00:03:11,180
which shows that we ended up with a position of just under $70,000 in the negative,

40
00:03:11,180 --> 00:03:16,360
which we had anticipated probably a little bit less than what we had anticipated was going to be.

41
00:03:17,420 --> 00:03:22,440
However, we knew that we had offsets available to address this issue.

42
00:03:23,420 --> 00:03:29,560
So in the bottom left corner, we have the yellow box which shows the available funding.

43
00:03:29,860 --> 00:03:39,500
We have extraordinary relief from the state of $15,000 and we had made the town had done

44
00:03:39,500 --> 00:03:45,880
a transfer from the SpecialEdit Stabilization Fund of $138,000.

45
00:03:47,760 --> 00:03:52,660
So, below that, you're going to see that we had those available for offsets.

46
00:03:53,080 --> 00:04:01,480
So, I tried to do a little chart to show that we ended the year with the negative 69-836.

47
00:04:01,480 --> 00:04:15,360
In that, I would also like to say, is we had prepaid some instructional hardware because we knew we had funding available of 27,196.

48
00:04:16,260 --> 00:04:19,500
So it wasn't, it was even a little less negative than that.

49
00:04:20,540 --> 00:04:23,380
So that includes the other instructional hardware.

50
00:04:23,380 --> 00:04:29,880
We applied offsets of the 123,000 that we had available.

51
00:04:30,840 --> 00:04:36,200
That includes the hardware and the 15,000 extraordinary relief.

52
00:04:37,100 --> 00:04:51,920
And on each line I identified up in the actual work sheet where we applied the stabilization fund to leaving us with 53,183 available.

53
00:04:53,120 --> 00:04:58,540
Right now we are working with the town. We reconcile at the end of the year and we have

54
00:04:58,540 --> 00:05:07,900
reconciling items between the town of Orleans and the district of 21,550. I did not account

55
00:05:07,900 --> 00:05:12,420
for that money to prepay anything at this time. We are still working back and forth with the

56
00:05:12,420 --> 00:05:20,860
town accountant on who needs to make an adjusting entry. Right now we have available 31,633 dollars

57
00:05:20,860 --> 00:05:25,240
pre-pay and our recommendation is that you go ahead and pre-pay some

58
00:05:25,240 --> 00:05:32,340
tuition for next year with that 31,000. I want to also highlight down to

59
00:05:32,340 --> 00:05:36,920
the right when we talked about the Special Ed Stabilization Fund. I gave you

60
00:05:36,920 --> 00:05:43,340
the accounts that we used, the Special Education Stabilization Monkeys for

61
00:05:43,340 --> 00:05:49,580
already and that still leaves us with about just under 30,000 available for

62
00:05:49,580 --> 00:05:54,440
some summer funding, summer programming for special ed and transportation.

63
00:05:56,100 --> 00:06:05,220
In the event that the reconciling items, as soon as we hear, are in the favor of the schools.

64
00:06:05,300 --> 00:06:12,920
We will use that additional 21,550 and apply that towards the additional pre-paying of transportation costs.

65
00:06:12,920 --> 00:06:15,920
we have room for either one

66
00:06:19,880 --> 00:06:23,780
questions that I can answer. Yes, Ron?

67
00:06:24,080 --> 00:06:31,320
I do. Thank you. I don't think we're going to solve it today, but I would like to know

68
00:06:31,320 --> 00:06:35,400
what is the definition of the extraordinary maintenance line item?

69
00:06:36,860 --> 00:06:44,920
So the extraordinary relief item is so normally we have circuit breaker funding from the state

70
00:06:44,920 --> 00:06:51,420
which we get a percentage of special education costs over and above.

71
00:06:51,700 --> 00:06:55,780
Well, this line item says, can you give for the line number?

72
00:06:55,920 --> 00:07:00,200
Yeah, is it a 143 hundred extraordinary maintenance?

73
00:07:00,400 --> 00:07:02,740
Oh, I'm sorry, extraordinary maintenance. I apologize.

74
00:07:03,840 --> 00:07:04,980
Let's me look.

75
00:07:08,340 --> 00:07:10,960
If the actual function code is 4300,

76
00:07:11,840 --> 00:07:16,100
or the the dusty code, or the line item, the account number.

77
00:07:16,100 --> 00:07:18,940
is a 3300 is the

78
00:07:18,940 --> 00:07:21,100
Dessie number but it's

79
00:07:22,500 --> 00:07:24,460
305A is that right, Ron?

80
00:07:24,920 --> 00:07:27,100
I'm assuming 305A.

81
00:07:28,180 --> 00:07:29,420
Where I see and there's nothing.

82
00:07:30,000 --> 00:07:34,220
There's nothing in that line. Right? There's nothing in that line.

83
00:07:35,940 --> 00:07:48,280
Well, the 4,300. So originally started at 25,000. And so the reason I bring that up is I've done a lot of repairs to the school.

84
00:07:48,440 --> 00:07:53,500
I said, well, the town style lot of repairs, and I paid for it out of building and facilities.

85
00:07:54,260 --> 00:08:22,160
And I was in the assumption that there was a specific money set aside for repairs, but I never saw that really come to fruition, so it's been coming out of my own facilities, and I just wonder, because when you look at total maintenance, I started and here's somewhere, it's like $13,000 for the school for a year, and that's never going to care the things that pop up along the way.

86
00:08:22,720 --> 00:08:25,340
And then there's capital cost to you, right?

87
00:08:26,160 --> 00:08:28,800
There's a separate capital budget that's not here.

88
00:08:28,880 --> 00:08:30,800
This is the operating budget for it.

89
00:08:30,860 --> 00:08:35,600
Thinking like big ticket items, we've probably done $30,000

90
00:08:35,600 --> 00:08:38,100
with a roof and repairs in the last year.

91
00:08:38,800 --> 00:08:42,860
I have a bill sitting on my desk right now for $7600

92
00:08:42,860 --> 00:08:45,780
for repairs to the fire alarm system.

93
00:08:46,200 --> 00:08:47,660
We did a full test on it.

94
00:08:47,660 --> 00:08:56,020
last week and now I have repairs and at some point we need to figure out how much money

95
00:08:56,020 --> 00:09:01,800
account should be setting aside versus how much the school is setting aside to pay for

96
00:09:01,800 --> 00:09:09,080
those pop-up items. We have seven toilets to fix between now and the start of the school.

97
00:09:10,180 --> 00:09:15,880
We also had other maintenance other items crop up due to the regionalization study.

98
00:09:16,480 --> 00:09:21,640
We added a CO detector for $3,000 or so into the kitchen.

99
00:09:22,740 --> 00:09:29,880
We're putting check-thousand, the water system, which will probably cost us a well over 10,000.

100
00:09:33,340 --> 00:09:37,280
A couple of other things in there, but so there are items that we're unexpected.

101
00:09:37,880 --> 00:09:39,660
They have now, you know, we're fulfilling.

102
00:09:40,600 --> 00:09:44,180
So at some point, out today, but just need to...

103
00:09:44,180 --> 00:09:44,460
Yeah.

104
00:09:44,740 --> 00:09:45,000
My problem.

105
00:09:45,800 --> 00:09:46,580
Plan, yeah.

106
00:09:46,620 --> 00:09:47,260
Can people work?

107
00:09:47,260 --> 00:10:13,880
Yeah, I mean, I think that not for a discussion today because we don't have it on, we're just trying to settle 26 but it's definitely a conversation that we need to have to, you know, and, you know, get it with the lane here, you know, I don't know, you know, get a true picture of what's going on there and what's been spent there so that we're doing it correctly for sure.

108
00:10:13,880 --> 00:10:23,580
You know, just one thing, not trying to say what we did for a status, but one item that is probably by

109
00:10:23,580 --> 00:10:33,720
Temerall said down about $60,000 of sprinkler repairs to the K-2 wing, which has come out of my, I see my fund, the fund that I control, building

110
00:10:33,720 --> 00:10:41,700
facilities. So those, to me, that's an extraordinary maintenance item that has to be done.

111
00:10:42,320 --> 00:10:49,180
So we're not looking to do a lot of cosmetic improvements or things that, you know, these

112
00:10:49,180 --> 00:11:03,700
are like real nuts and bolts, old-related issues that we're addressing. Well, definitely have to

113
00:11:03,700 --> 00:11:13,740
We need to formally ask for those reports, get those, get that information, and then get it to the right people, so that works.

114
00:11:13,920 --> 00:11:18,940
So would that have been the line item that those expenditures would have come out of?

115
00:11:19,040 --> 00:11:19,700
I'm not sure.

116
00:11:19,860 --> 00:11:24,500
So I'm going to look up the actual definition of extraordinary maintenance by Dessie's terms.

117
00:11:24,920 --> 00:11:33,680
But I do think, and I've found this to be a challenge everywhere, is to make sure that we all clearly define what is defined as capital that's responsible for

118
00:11:33,680 --> 00:11:39,560
for the schools and maintenance and what that definition is but split between the town and the school district.

119
00:11:40,220 --> 00:11:44,660
I'm not going to pretend I know that exactly right now but I think that's something we can explore

120
00:11:44,660 --> 00:11:49,120
especially as we're going to build those reports for the FY28 process.

121
00:11:49,720 --> 00:11:50,640
Yeah, I do.

122
00:11:51,740 --> 00:11:53,640
Thank you very much.

123
00:11:54,940 --> 00:11:58,340
Does anyone else have any other questions regarding this?

124
00:12:01,180 --> 00:12:08,660
So we don't need a pre-purchase vote anymore because of how it all came together.

125
00:12:09,160 --> 00:12:17,990
You don't need a transportation, a transfer vote, but you do, I would like the support

126
00:12:17,990 --> 00:12:23,430
of the committee on going ahead with pre-paying the 31,000 of tuition.

127
00:12:23,650 --> 00:12:26,150
I think that is always a smart thing to do.

128
00:12:26,170 --> 00:12:27,370
You're comfortable with that.

129
00:12:27,370 --> 00:12:43,290
Does anyone else have any questions or under, do you understand the, okay, so then I am looking for a vote to accept a motion to accept the pre-payment recommendation.

130
00:12:44,010 --> 00:12:50,030
No, a motion to pre-pay, is it the tuition?

131
00:12:52,650 --> 00:12:59,650
for FY27, your pre-paying, yes, special education tuition for FY27.

132
00:13:02,310 --> 00:13:03,370
Can I have a second?

133
00:13:04,770 --> 00:13:05,190
A second.

134
00:13:06,610 --> 00:13:07,410
Any discussion?

135
00:13:07,970 --> 00:13:08,710
Just a question.

136
00:13:08,710 --> 00:13:10,850
So is that the 31, 6, 3, 3?

137
00:13:11,030 --> 00:13:11,290
Yes.

138
00:13:19,940 --> 00:13:21,580
Can I take a vote on that?

139
00:13:21,720 --> 00:13:22,340
All in favor?

140
00:13:23,560 --> 00:13:24,200
Do you have any questions?

141
00:13:26,130 --> 00:13:27,030
Kathy McRoy yes.

142
00:13:27,230 --> 00:13:28,010
I run Collins.

143
00:13:29,610 --> 00:13:29,770
Yes.

144
00:13:30,130 --> 00:13:30,710
Okay, great.

145
00:13:30,710 --> 00:13:34,290
So approved, thank you very much.

146
00:13:35,190 --> 00:13:39,410
I've been lucky enough to spend some quality time with Beth

147
00:13:39,410 --> 00:13:44,230
and we are very lucky with the financial team

148
00:13:44,230 --> 00:13:45,710
that we have at Central Office.

149
00:13:47,670 --> 00:13:51,550
And the attention to detail and this memo

150
00:13:51,550 --> 00:13:55,470
is just a snapshot of what Beth is going to offer us

151
00:13:55,470 --> 00:13:57,430
and we are very fortunate to have her.

152
00:13:57,450 --> 00:13:58,130
Thank you.

153
00:13:58,250 --> 00:13:58,710
Thank you.

154
00:13:59,250 --> 00:14:02,210
Any other questions at the end of the 26?

155
00:14:03,370 --> 00:14:10,570
Okay, so just the last thing I wanted to bring up to you guys is on this is our school committee meeting calendar.

156
00:14:11,110 --> 00:14:19,610
Now, I had sent this out to you earlier and in hopes that we would have our meetings later on in the day.

157
00:14:22,130 --> 00:14:29,490
When Jen had reached out, the town had that slot open and I think there are some other committees.

158
00:14:31,090 --> 00:14:35,650
Something happened and we need to go back to our 330, the time that has been.

159
00:14:36,370 --> 00:14:39,250
So this is a schedule with a 330 start.

160
00:14:40,330 --> 00:14:47,810
And we just have one day this may 10th day needs to be changed, but Jen knows that so that's going to get changed.

161
00:14:47,810 --> 00:14:52,750
But does anyone have any questions about the school committee meeting calendar?

162
00:14:56,090 --> 00:14:59,970
So it'll be here, 330, you know, it kind of varies some week.

163
00:15:00,000 --> 00:15:15,680
But it's pretty consistent with our regular 330 meetings, joint and union 54s there, and, you know, all the committee members are here. So you can see all the other meetings, too.

164
00:15:16,360 --> 00:15:18,180
Any questions about that?

165
00:15:19,080 --> 00:15:23,280
That's it. Nobody says maidsuit on this. What? It says maidsuit.

166
00:15:25,320 --> 00:15:26,120
She has it, maidsuit.

167
00:15:26,120 --> 00:15:28,100
Oh, gold color.

168
00:15:28,300 --> 00:15:29,200
Maybe it was changed.

169
00:15:29,280 --> 00:15:30,720
Yeah, it was a sheet and a tooth.

170
00:15:31,320 --> 00:15:33,520
It's supposed to be supposed to.

171
00:15:33,520 --> 00:15:35,500
It was, it's going to be a tense wrong, right?

172
00:15:35,680 --> 00:15:35,960
Yes.

173
00:15:36,220 --> 00:15:37,200
It's already been changed.

174
00:15:37,460 --> 00:15:38,480
Oh, it's already been changed.

175
00:15:38,860 --> 00:15:40,160
So that's actually in the online.

176
00:15:40,480 --> 00:15:42,460
So online is correct.

177
00:15:42,700 --> 00:15:43,320
I was correct.

178
00:15:43,480 --> 00:15:45,140
So that would be May 3rd.

179
00:15:45,360 --> 00:15:45,820
It's been changed.

180
00:15:46,120 --> 00:15:51,140
So the first week of May, everything else is about the second week.

181
00:15:51,720 --> 00:15:53,360
Um, thank you for that.

182
00:15:54,000 --> 00:15:57,860
So just the last thing is next meeting date.

183
00:15:57,860 --> 00:16:12,700
So, I had spoken to you guys, sorry about not being honest, I had spoken to you guys about having a retreat and with this meeting getting pushed later through that an error of posting.

184
00:16:13,420 --> 00:16:23,560
I wasn't sure how people are still feeling like that, you know, it's just a couple weeks of summer left and I wasn't sure how our next meeting for us is not until September 14.

185
00:16:23,560 --> 00:16:28,680
so we could still do, we don't have to do it in August, we could do it in those first

186
00:16:28,680 --> 00:16:35,180
two weeks of September, but it would just be nice to get together, you know, wrap up any

187
00:16:35,180 --> 00:16:43,100
questions about 26 processes, processes, or procedurally, and then just a couple of other, you

188
00:16:43,100 --> 00:16:50,200
know, you know, with the school committee handbook, talking about, you know, just, you know,

189
00:16:50,200 --> 00:16:53,780
of restarting this new year on the same foot.

190
00:16:54,280 --> 00:16:57,320
So does anyone have any thoughts about that?

191
00:16:57,560 --> 00:17:00,680
Meaning that first week or second week of September

192
00:17:00,680 --> 00:17:05,520
or me trying to put it in the last week of August

193
00:17:05,520 --> 00:17:08,860
I was just trying to be, you know,

194
00:17:08,900 --> 00:17:10,480
thoughtful of everyone's time.

195
00:17:10,980 --> 00:17:12,900
Does anyone have any feelings about that?

196
00:17:14,880 --> 00:17:15,920
It depends on the day.

197
00:17:16,960 --> 00:17:17,200
Yeah.

198
00:17:17,400 --> 00:17:18,800
It's busy from here until.

199
00:17:19,120 --> 00:17:19,620
Yeah, remember?

200
00:17:25,780 --> 00:17:32,100
I don't have any kids in the system anymore, so I'm available anytime that works for someone who does.

201
00:17:32,280 --> 00:17:33,940
What about you, Ron? How's your schedule?

202
00:17:34,820 --> 00:17:36,420
I work every day, so.

203
00:17:36,500 --> 00:17:36,760
Right.

204
00:17:38,240 --> 00:17:43,060
So one and I look at some dates and then throw it out to you guys.

205
00:17:43,660 --> 00:17:50,220
It doesn't have to be some long meeting, but I think it would be nice if we just got together.

206
00:17:51,140 --> 00:17:53,340
Just talked about the incoming year.

207
00:17:53,660 --> 00:18:00,000
Is this a posted meeting that's going to be televised or is it?

208
00:18:00,000 --> 00:18:03,000
It is not, it is a posted meeting, but it's not televised.

209
00:18:03,880 --> 00:18:08,560
But people can go. People can come to our retreat. It's a great time.

210
00:18:11,140 --> 00:18:12,100
I've never had a retreat.

211
00:18:12,100 --> 00:18:14,840
I've actually never been to anything that's a good idea.

212
00:18:15,060 --> 00:18:21,620
I think you're just talking about all the different things and we're going and a lot

213
00:18:21,620 --> 00:18:29,780
of activity is going to happen real quick with other facilities and the whole operation.

214
00:18:31,160 --> 00:18:34,820
So one of the nice thing you guys have some dates and then we can figure it out from there.

215
00:18:35,740 --> 00:18:36,340
All right.

216
00:18:36,540 --> 00:18:37,000
That's it.

217
00:18:37,000 --> 00:18:38,160
I don't have anything else.

218
00:18:39,240 --> 00:18:40,060
It's a wrap.

219
00:18:40,060 --> 00:18:41,700
15 minutes, I sure.

220
00:18:41,940 --> 00:18:42,440
It's outstanding.

221
00:18:43,000 --> 00:18:43,680
Oh, look, it's genuine.

222
00:18:44,100 --> 00:18:44,540
Oh, right.

223
00:18:44,740 --> 00:18:47,360
Does anyone want to call her land of this meeting?

224
00:18:49,560 --> 00:18:50,220
Make a motion.

225
00:18:51,380 --> 00:18:52,440
To adjourn adjourn.

226
00:18:52,660 --> 00:18:53,140
On the meeting.

227
00:18:53,280 --> 00:18:53,560
Second.

228
00:18:54,600 --> 00:18:55,200
All in favor.

229
00:18:55,980 --> 00:18:56,320
Me!