1 00:00:03,520 --> 00:00:13,440 Hello all. This is the uh August 24th meeting of the internal finance 2 00:00:11,599 --> 00:00:19,680 committee. Have 3 00:00:15,040 --> 00:00:26,240 all committee members here along with or Sarah and Andrea along with um Clint and 4 00:00:24,240 --> 00:00:28,880 Zach and Scott. >> Scott. 5 00:00:26,880 --> 00:00:30,960 » This is Scott if you don't mind. Yes, he's the head of facilities. 6 00:00:30,080 --> 00:00:33,680 » Oh, perfect. All right. >> And we'd like to have just a quick 7 00:00:32,399 --> 00:00:36,640 connect with you guys on something that's starting to transpire. And I'm 8 00:00:35,280 --> 00:00:37,920 like, this is a great place for a committee to hear it. 9 00:00:37,600 --> 00:00:41,040 » Okay. >> Because there's no action, no decision 10 00:00:39,600 --> 00:00:44,800 really needed yet, >> but we got the beginnings of a problem. 11 00:00:43,040 --> 00:00:49,039 Um, >> nothing major. How long has the elevator 12 00:00:47,360 --> 00:00:50,960 been out of service in the town office? >> Oh, yeah. 13 00:00:50,239 --> 00:00:53,920 » Five months. >> Yes. So, 14 00:00:52,320 --> 00:00:57,840 » we've been struggling with repairs and what they're figuring out. And the half 15 00:00:55,440 --> 00:01:02,000 the short of it is is they're still checking the board. 16 00:00:59,440 --> 00:01:07,600 » They are they're ordering a board and they're going to try that. Uh if that 17 00:01:03,920 --> 00:01:12,240 does not work then it will need be replaced. 18 00:01:10,560 --> 00:01:14,320 » Oh will be fine. 19 00:01:12,720 --> 00:01:17,280 » But my whole computer system will need to be replaced. 20 00:01:15,439 --> 00:01:21,280 » And what's the cost of that? >> Uh approximately. 21 00:01:19,119 --> 00:01:23,759 » Yeah. Over over 100,000. >> Yeah. 22 00:01:21,840 --> 00:01:27,360 » Very expensive. So, this is why we're kind of headsing you guys up because per 23 00:01:25,360 --> 00:01:28,720 our policy, it's unbudgeted and even if it were budgeted, 24 00:01:28,400 --> 00:01:31,920 » yeah, >> it's over 100,000, 25 00:01:30,400 --> 00:01:36,880 » but we have a maintenance agreement with TKE and I think what we're I don't think 26 00:01:34,720 --> 00:01:40,799 we're proposing that we would go with just them. I think that's significant of 27 00:01:38,640 --> 00:01:42,560 a project. We should get at least >> Yeah. 28 00:01:41,360 --> 00:01:46,720 » But again, I don't know if you want to go the full competitive bid process. It 29 00:01:44,640 --> 00:01:55,079 is right at the 100,000. I think what we were referring to do is to come to the 30 00:01:49,520 --> 00:01:55,079 » how many companies can be produced. 31 00:01:55,200 --> 00:01:59,840 » So yeah, >> so we bring it to the if it gets to 32 00:01:58,000 --> 00:02:03,600 there we put a summary up for the council to approve an RFP. Okay. To 33 00:02:02,000 --> 00:02:06,799 follow the policy that way. >> Yeah. I mean 34 00:02:05,360 --> 00:02:11,200 » well that would be what we would do if it weren't enough to have the full 35 00:02:08,160 --> 00:02:13,280 procedure. We would have just >> hopefully hoping for at least three 36 00:02:12,800 --> 00:02:18,160 quotes. >> Yeah. NTK of course would be in there. 37 00:02:16,879 --> 00:02:20,720 » They've already stated an interest because they have our agreement with 38 00:02:19,360 --> 00:02:26,319 that's part of the deal. They will give us a quote. Okay. So, okay. 39 00:02:24,319 --> 00:02:29,280 » Elevators are so expensive. >> Well, it's only we were talking 31 years 40 00:02:28,239 --> 00:02:32,400 old. >> How long do elevators usually last? I 41 00:02:31,200 --> 00:02:35,840 have no idea. >> I mean, yeah. I don't 42 00:02:34,000 --> 00:02:39,519 » I don't know. I think the modern boards become more 43 00:02:38,000 --> 00:02:43,519 and I think that part of when we did this is to make sure that we get 44 00:02:40,879 --> 00:02:47,920 something that is more maintainable in the sense that maybe this one was more 45 00:02:45,519 --> 00:02:51,760 of a unique system and it was you know less the parts weren't being sustained 46 00:02:49,760 --> 00:02:54,080 or maybe there's a company what we got to figure out what happened and why 47 00:02:52,879 --> 00:03:00,782 there's nothing because I just I'm surprised a 30year-old board can't even 48 00:02:57,280 --> 00:03:04,159 just be a plugandplay replacement. So um [clears throat] 49 00:03:01,440 --> 00:03:08,319 in the meantime what are people doing from an aa compliance standoint? How 50 00:03:06,800 --> 00:03:15,519 » are they managing ballots? >> So what we've done u like for elections 51 00:03:12,879 --> 00:03:19,280 was we set up temporary >> uh uh parking on the ramp on the fire 52 00:03:18,159 --> 00:03:23,280 ramp. Um >> temporary what? 53 00:03:20,400 --> 00:03:26,080 » Temporary parking. um they set up a handicap. Uh 54 00:03:24,879 --> 00:03:29,519 » we don't have an election though till next summer. 55 00:03:26,720 --> 00:03:34,319 » But I don't even chiefs usually park along the side of the station ramp. 56 00:03:32,239 --> 00:03:36,159 » Come in the safety so they could come in the front door. 57 00:03:35,040 --> 00:03:39,280 » I was going to say is there a way to park? That was my next question. Is 58 00:03:37,360 --> 00:03:41,360 there a way to park closer and have some kind of access here? 59 00:03:40,640 --> 00:03:44,319 » Yeah. >> We're not doing that the dayto-day. The 60 00:03:42,799 --> 00:03:47,200 dayto-day the ground levels ADA accessible if anybody has to come 61 00:03:45,760 --> 00:03:51,440 upstairs. We've been working with the the using the back the main street 62 00:03:50,799 --> 00:03:56,560 entrance. >> And so by law, what we're required to 63 00:03:53,280 --> 00:04:01,360 provide is handicapped access to both levels and moving between levels for all 64 00:03:59,439 --> 00:04:05,680 of the public or just to both levels like if we permanently built a ramp in a 65 00:04:03,680 --> 00:04:09,519 parking situation, does that mean the criteria or does it for our employees? 66 00:04:08,000 --> 00:04:12,400 Are we required to have the elevator? fill me in on the 67 00:04:10,560 --> 00:04:17,040 » under a new construction, you just need to have accessibility on each level 68 00:04:15,040 --> 00:04:19,519 » and we have that, but the elevator is good to have between the floors because 69 00:04:18,400 --> 00:04:23,600 you're multi- floor building. >> But $100,000 cost also a lot of money. 70 00:04:21,919 --> 00:04:26,560 » I mean, good to have. And >> I don't think they can both want to. I 71 00:04:25,280 --> 00:04:30,800 think you would have to sustain what you designed to say once it's there. 72 00:04:28,320 --> 00:04:33,440 » Once it's there, you have to >> because the state fire marshall permit 73 00:04:32,400 --> 00:04:36,400 included the elevator. >> Obviously, I just want to clarify. I 74 00:04:34,800 --> 00:04:39,600 would want everyone to be able to access all floors. But if we had a way that you 75 00:04:38,160 --> 00:04:43,360 could access the top floor and the bottom floor and there were restrooms 76 00:04:41,440 --> 00:04:47,120 available on both floors there are >> then I mean that would mean everyone in 77 00:04:45,919 --> 00:04:50,240 the public could get everywhere they needed to get. 78 00:04:48,000 --> 00:04:54,320 » We're at a better than average compliance but it's 79 00:04:52,320 --> 00:04:58,000 not where we >> So yeah if you're any questions for 80 00:04:55,919 --> 00:05:01,919 Scott or I and if not he can move on so he doesn't have to sit through our full 81 00:04:59,360 --> 00:05:05,280 hourong committee meeting. >> Good. I mean, it sounds like 82 00:05:03,919 --> 00:05:08,400 » so as soon as he knows, he'll let me know and we're going to lean towards 83 00:05:06,880 --> 00:05:10,800 just going with the board. The board could be more money and it's going to 84 00:05:09,520 --> 00:05:12,080 really put a strain on the facility's budget as a whole. 85 00:05:11,680 --> 00:05:15,840 » Yeah. >> But we will it'll be definitely cheaper 86 00:05:14,000 --> 00:05:22,560 than a >> They were here last Monday. Um they 87 00:05:18,800 --> 00:05:25,759 asked Amanda to pass on a message that they were going to forward a board and 88 00:05:24,800 --> 00:05:30,400 try that first. >> Okay. 89 00:05:26,479 --> 00:05:34,479 » But if that works, we're fine. And then what will come to council then is going 90 00:05:33,039 --> 00:05:38,240 to be what we just talked about the proposal that we 91 00:05:36,639 --> 00:05:41,199 » it doesn't work then we go forward with the 92 00:05:39,280 --> 00:05:45,280 » procedure as we have written it but >> okay it's good to hope you don't mind us 93 00:05:42,800 --> 00:05:48,880 doing it here but we >> policies and timing and I'm like let's 94 00:05:47,039 --> 00:05:53,360 let them know that this >> something where we don't want to 95 00:05:49,919 --> 00:05:56,720 surprise you if we don't have to >> appreciate it all right thank you 96 00:05:55,600 --> 00:06:02,199 » thanks >> Scott 97 00:05:57,759 --> 00:06:02,199 » good thank Thank you so much. 98 00:06:04,319 --> 00:06:09,919 » All right, financials. 99 00:06:08,000 --> 00:06:15,199 Zach, what do you have for us? >> Um, so I don't know how much detail we 100 00:06:12,800 --> 00:06:19,120 want to get into. So on a quick glance of the June to June summary, there are 101 00:06:17,600 --> 00:06:24,080 some overages. I've been working with Clint on. Um, we're going to come back 102 00:06:21,280 --> 00:06:28,160 with some transfers to cover those. Um, I think after going through it, we've 103 00:06:26,400 --> 00:06:34,160 got the vast majority of them covered. to anything significantly painfully over 104 00:06:31,600 --> 00:06:39,199 um what bringing transfers over for council approval. So that'll probably be 105 00:06:36,880 --> 00:06:43,759 um somewhere in September, I'm guessing, Flint, if we're if that sounds good to 106 00:06:41,440 --> 00:06:48,000 you. Um and then if you look at the detailed quarterly ones, um to be 107 00:06:46,319 --> 00:06:51,120 perfectly blunt, it's a little bit of a mess. There's some cleanup things needs 108 00:06:49,120 --> 00:06:54,880 to happen, but this might be a good chance to mention we're a wee bit short 109 00:06:53,199 --> 00:06:58,800 staffed in the finance department at the moment. refer to. 110 00:06:57,360 --> 00:07:02,800 » Um I'm the only one there at the moment. We got some interviews this week. Um so 111 00:07:00,800 --> 00:07:05,680 hopeful to get some people coming in in the next few weeks depending on how 112 00:07:04,240 --> 00:07:09,520 interviews go. >> Um so I'm working on cleaning up some of 113 00:07:07,599 --> 00:07:13,680 that as I can while prepping for the auditors in the middle of next month. Is 114 00:07:12,319 --> 00:07:18,400 that when they're going to be here? >> Yes. Um audit starts September 14th. So 115 00:07:16,240 --> 00:07:24,080 I am doing everything in my power to make sure we are as prepped as we can be 116 00:07:20,240 --> 00:07:27,039 with the manpower we have. I don't think we're in terrible shape. 117 00:07:25,680 --> 00:07:30,400 It's just it needs some clean up and trying to keep things daytoday moving 118 00:07:28,880 --> 00:07:35,599 and shifting back and forth between the two is certainly making the days go by 119 00:07:32,800 --> 00:07:38,080 much quicker than I'd like. Um but it's anything worth panicking. 120 00:07:36,639 --> 00:07:41,919 » And we're using a retired person that has municipal county experience taking 121 00:07:40,319 --> 00:07:46,520 some project work >> just to try to keep things moving on the 122 00:07:43,520 --> 00:07:46,520 audit. 123 00:07:46,560 --> 00:07:53,759 » Yeah. I mean I everything looks close to where I would 124 00:07:52,080 --> 00:07:58,560 think it would be for year end. I mean yeah there's some deviations but nothing 125 00:07:56,080 --> 00:08:07,199 material jumped out at me. The biggest ones I saw was in the uh planning um 126 00:08:03,360 --> 00:08:14,960 category but with wages and overages and that's I'm assuming due to the uh 127 00:08:10,720 --> 00:08:15,919 » yeah lack of uh lack of planning person. something. [clears throat] 128 00:08:15,520 --> 00:08:19,759 » Yeah. >> Y 129 00:08:18,000 --> 00:08:23,840 » Well, actually, it was also too because if you look Yeah. There was 130 00:08:21,759 --> 00:08:28,400 » we went to we went to a paid position from contracted our contracted lines 131 00:08:26,479 --> 00:08:31,599 were significantly under. >> So, that's kind of where that 132 00:08:29,919 --> 00:08:35,440 » Yeah. And we plan to use some TIFF funds to cover some of that overage, too. 133 00:08:33,919 --> 00:08:39,599 » We haven't done that correction just yet. So, 134 00:08:36,399 --> 00:08:44,080 » which form are you looking at right now? Suspense ones. I'm trying to look. 135 00:08:41,039 --> 00:08:47,600 » Yeah. Yeah. This is the failed 17. >> Yeah. since 16 ended up going over. 136 00:08:46,000 --> 00:08:50,320 There are some legal expenses there. >> Wait, just which of the four files is 137 00:08:49,200 --> 00:08:54,399 what I'm trying Are we in quarter four or are we in the year one? 138 00:08:51,680 --> 00:08:57,200 » Yearong expenses page. Quarter four expenses. 139 00:08:55,360 --> 00:08:59,600 » I don't did that come in a separate email because I have it printed but I 140 00:08:58,640 --> 00:09:01,600 was just trying to find it. >> Uh [clears throat] it's just linked in 141 00:09:00,560 --> 00:09:04,959 the agenda. >> How do I email that as well? 142 00:09:03,440 --> 00:09:08,560 » I'll go into the agenda that way then because what I'm looking at on my email 143 00:09:06,720 --> 00:09:11,600 isn't showing me paper. >> Yeah. 144 00:09:08,880 --> 00:09:15,920 » Thanks. I just want to see. So the planning I know I remember what 145 00:09:14,080 --> 00:09:19,040 are the ones where you had to move though or have a plan for where 146 00:09:17,600 --> 00:09:22,399 financing was going to move. >> Um kind of so one of them is a little 147 00:09:20,640 --> 00:09:26,880 funky is public works ended up going over but facilities is really part of 148 00:09:24,320 --> 00:09:30,800 public works. Um so kind of between the two there's enough because public works 149 00:09:29,279 --> 00:09:34,160 they're separate departments on paper but really they're pretty we consider 150 00:09:32,320 --> 00:09:37,120 pretty much the same department. So we'll come forward with the transfer on 151 00:09:35,519 --> 00:09:41,519 that. Um the fire department ended up going over but the plan was to draw on 152 00:09:38,800 --> 00:09:46,640 the safer wage reserve anyway. Yeah. Um, so I just need to adjust that expense to 153 00:09:43,839 --> 00:09:49,839 use that reserve fund. And then, um, capital looks a little funky at the 154 00:09:48,240 --> 00:09:53,839 moment just because we reallocated funds. There's stuff in reserves that 155 00:09:51,440 --> 00:09:57,279 needs to be corrected. So, essentially what happened is purchases happen before 156 00:09:55,360 --> 00:09:59,279 budget adjustments happen, right? >> Things just need to be cleaned up a 157 00:09:58,720 --> 00:10:01,760 little bit there. >> Yeah. 158 00:09:59,839 --> 00:10:07,760 » Okay. >> Any other thoughts, questions? 159 00:10:05,519 --> 00:10:12,640 Do we have some c good candidates that hopefully will start really to help you? 160 00:10:10,800 --> 00:10:17,040 » Um, I'm hoping so. We've got a second interview with a really good candidate 161 00:10:14,079 --> 00:10:20,240 later on this week. Um, I would assume probably they'll have a twoe notice 162 00:10:18,480 --> 00:10:23,279 period if we do go forward with them. So hopefully within the next two to three 163 00:10:21,680 --> 00:10:26,640 weeks, we'll have a staff accountant on the ground learning and everything and 164 00:10:25,120 --> 00:10:31,200 they have some municipal experience. So we won't be building from the ground up, 165 00:10:28,160 --> 00:10:34,079 which will be nice. Uh, >> so that'll be a good 166 00:10:32,480 --> 00:10:36,000 » And since we're still in it, you know, that's probably about as much of an 167 00:10:35,279 --> 00:10:37,760 update. >> Yeah. 168 00:10:36,399 --> 00:10:39,839 » As we'll give at this point. >> Sure. 169 00:10:38,560 --> 00:10:43,040 » Can you say a little bit about the town manager line? That's the other one I 170 00:10:41,200 --> 00:10:47,760 noticed was a Mitch thing. We talked about it during the budget process and a 171 00:10:44,720 --> 00:10:51,760 council meeting. Um, when Mitch was put into the department, he was underfunded 172 00:10:50,000 --> 00:10:54,640 in municipal when we reallocated him from the other. So, there was an 173 00:10:52,959 --> 00:10:56,959 unanticipated shortfall. >> Yeah. 174 00:10:55,040 --> 00:11:00,959 » Just the way it was budgeted. you did not have 100% of a total salary. So we 175 00:10:59,519 --> 00:11:03,760 will the balance against the town manager line 176 00:11:02,079 --> 00:11:07,200 » and so we were expecting that >> we were 177 00:11:04,320 --> 00:11:11,120 » and there is a plan for that or >> we're on budget as a whole it didn't 178 00:11:09,760 --> 00:11:14,000 » just one line yeah >> okay thank you 179 00:11:11,920 --> 00:11:17,120 » yeah for charter we're on a departmental level issue the manager can handle 180 00:11:15,760 --> 00:11:20,079 anything within the department anything outside of the departments right 181 00:11:18,720 --> 00:11:23,760 » I keep you apprised of the interdep departmental moves 182 00:11:21,760 --> 00:11:26,560 » um through Zach but the uh the department department transfers we have 183 00:11:25,120 --> 00:11:29,519 to come back and get a vote on that one doesn't need it 184 00:11:27,440 --> 00:11:32,800 » I think sometimes what can be confusing and I think like especially for new 185 00:11:31,120 --> 00:11:36,240 counselors coming on is what actually counts as a department right because 186 00:11:34,720 --> 00:11:44,720 when you look at this print out that isn't necessarily clear right so finance 187 00:11:40,399 --> 00:11:49,120 IT town council town manager >> department 188 00:11:45,600 --> 00:11:53,839 » right I know but and um and administration or no what what counts as 189 00:11:51,920 --> 00:11:58,560 what is the department type of all of that together is that 190 00:11:55,519 --> 00:12:02,320 » government so everything including shel and the clerks down stairs are all part 191 00:12:00,800 --> 00:12:05,839 of general government and that's where the actual departmental level lies. 192 00:12:04,000 --> 00:12:08,000 » That's how we present the budget. Divisions, we show it as a general 193 00:12:07,200 --> 00:12:11,519 government budget. >> But I think it's just good like practice 194 00:12:09,760 --> 00:12:15,200 for us to keep reiterating where the department level lies because it can be 195 00:12:13,279 --> 00:12:17,519 very confusing to the public and I think also hard when you come on as a new 196 00:12:16,639 --> 00:12:20,720 counselor, you know, you're going to have at least one. So 197 00:12:19,360 --> 00:12:25,360 » yeah. >> Okay. Um the only other thing with this 198 00:12:23,279 --> 00:12:29,040 is it did come up. You're seeing this tonight. the same night that's also on 199 00:12:26,800 --> 00:12:31,600 the council to be approved. I didn't know if you wanted those staggered in 200 00:12:30,240 --> 00:12:35,120 the future. I did not switch it. We agreed with each other. We would leave 201 00:12:32,959 --> 00:12:37,920 it. But are you okay? You know, it's kind of your call if you want to see it 202 00:12:36,639 --> 00:12:41,120 staggered or not. >> I would love it if we actually didn't 203 00:12:39,440 --> 00:12:44,720 see them on the same day that they go to the full council because if there ever 204 00:12:42,800 --> 00:12:49,200 were anything complicated that you guys don't already have all the answers to, 205 00:12:47,360 --> 00:12:54,160 » it gives you guys a trial run for like here's the kind of questions people have 206 00:12:51,279 --> 00:12:57,680 on this subset of council. But if that means that it's important for I mean I 207 00:12:56,000 --> 00:13:01,200 won't be here but I don't know if it matters to these two whether we meet 208 00:12:59,279 --> 00:13:04,079 before the first council meeting of the month or the second but I know it never 209 00:13:02,639 --> 00:13:08,320 mattered to me which meeting I was before 210 00:13:05,040 --> 00:13:10,959 » I mean then they just get pushed out to the following month 211 00:13:09,360 --> 00:13:13,920 » month or we meet the first council meeting instead of the second so it can 212 00:13:12,480 --> 00:13:16,959 get to council on the second one whichever but I think it would be 213 00:13:15,200 --> 00:13:20,320 smarter personally not to do them in the same it sort of implies that there won't 214 00:13:18,959 --> 00:13:24,160 be any issues that need to be addressed and if there are it doesn't give any 215 00:13:21,680 --> 00:13:26,399 time to address them Okay. Okay. Some for me, but 216 00:13:24,880 --> 00:13:27,440 » So, we'll do that going forward. Okay. For tonight. 217 00:13:27,120 --> 00:13:32,079 » Yeah. >> Okay. 218 00:13:29,200 --> 00:13:39,600 » Um, related to finances, I'm going to revisit uh something I've talked about 219 00:13:34,560 --> 00:13:45,279 before. Um but I think now in light of some of the um 220 00:13:43,040 --> 00:13:50,800 movements in the general fund that necessitated our previous discussions I 221 00:13:47,839 --> 00:13:54,720 mean is there any way for us to get I understand towns don't have a true 222 00:13:52,639 --> 00:13:59,519 balance sheet but to get at least fund balances on a quarterly basis so we can 223 00:13:57,440 --> 00:14:05,120 compare them to prior year. >> Um I don't want to say it's impossible. 224 00:14:02,160 --> 00:14:07,680 Um, so one of our goals, so kind to talk a little bit about our goals coming up. 225 00:14:06,639 --> 00:14:11,040 I don't want to let the cat out of the bag too early. Um, so one of our goals 226 00:14:09,680 --> 00:14:15,040 for the department once we get fully staffed and everything is to really kind 227 00:14:12,560 --> 00:14:19,040 of rebuild some to essentially build some more tools to have some better cash 228 00:14:16,880 --> 00:14:21,600 management, cash flow, and financial planning. And that was one of the ones 229 00:14:20,399 --> 00:14:24,880 that I definitely wanted to have a better tool for us building for that and 230 00:14:23,360 --> 00:14:29,519 the reserve balances and everything because the ongoing project that's a 231 00:14:27,279 --> 00:14:32,480 little confusing and a little money. Uh, so that fund balance is a little 232 00:14:30,959 --> 00:14:35,120 trickier and I need to get a better handle kind of how the auditors 233 00:14:33,680 --> 00:14:38,160 calculate it just because I want whatever number I'm producing to match 234 00:14:36,800 --> 00:14:40,320 the number they're producing. >> Exactly. 235 00:14:38,639 --> 00:14:44,320 » Um, so as we get further along, get staffed up and get kind of back on our 236 00:14:42,399 --> 00:14:47,440 feet. That is on my goals list is to work with the auditors to get a really 237 00:14:45,680 --> 00:14:51,360 good handle on how they calculate assigned and unassigned fund balance and 238 00:14:49,279 --> 00:14:54,800 hopefully build my goal would be to just kind of build a spreadsheet calculator 239 00:14:53,120 --> 00:15:00,320 we could just dump the data into and it would give us a number 240 00:14:56,959 --> 00:15:03,440 » and that's fine. So, I just did it. Again, I think it's important to know 241 00:15:02,000 --> 00:15:10,560 where we are from a balance sheet perspective. Um, and then 242 00:15:07,680 --> 00:15:17,920 it sounds like it's on your radar and something that we can see in the 243 00:15:14,079 --> 00:15:19,760 » mid midterm future. Non-distant midterm future. 244 00:15:19,120 --> 00:15:22,800 » Okay. >> Yeah. And I would say the biggest 245 00:15:21,199 --> 00:15:25,519 comparison is that a small town is somewhat sometimes can be quite a bit 246 00:15:24,399 --> 00:15:28,399 easier. Yeah. Mhm. >> because it's a much more simplistic 247 00:15:26,959 --> 00:15:31,600 accounting structure. >> Same premise but simpler simpler and 248 00:15:30,480 --> 00:15:34,720 smaller numbers. >> Orno gets into the size where we're just 249 00:15:33,199 --> 00:15:38,880 we're pushing what a big community would do for our financial accounting whether 250 00:15:36,800 --> 00:15:43,199 reserves, capital planning, capital uses of funds, which is great. We're really 251 00:15:41,120 --> 00:15:47,120 doing well. Makes a little bit harder, more timeconuming to do those 252 00:15:44,560 --> 00:15:49,839 projections. So should we simplify our accounting then? H 253 00:15:48,240 --> 00:15:53,120 » I don't know if we want to go there yet. I think we like where we're at. I think 254 00:15:51,440 --> 00:15:56,880 the auditors like where we're at and I think we should just kind of uh 255 00:15:55,279 --> 00:16:01,120 » yeah, we'll keep you posted. But yeah, as long as it's a midterm goal, um I 256 00:15:59,040 --> 00:16:05,600 think it's been on my goal since the day I started to go to and get to that 257 00:16:02,800 --> 00:16:08,480 level. So we can do that better. Um and again, I think what you'll find is once 258 00:16:06,959 --> 00:16:12,000 we get to the quarterly, it'll be easier to just say, oh, quickly monthtomonth, 259 00:16:10,480 --> 00:16:15,680 we're roughly here. We're roughly >> and that's that's fine. Just something 260 00:16:14,320 --> 00:16:20,639 to look at, keep [clears throat] track of where we are. And then if there are 261 00:16:18,399 --> 00:16:23,759 any substantial deviations, >> we'll at least have a track record of of 262 00:16:22,480 --> 00:16:27,360 looking at that. >> Y sounds good. 263 00:16:25,120 --> 00:16:31,360 » All right. Anything else financial related? 264 00:16:29,600 --> 00:16:33,839 » I think that covers everything from if there's any questions, I'm happy to take 265 00:16:32,959 --> 00:16:39,360 them. >> Good. All right. Uh committee charge. I 266 00:16:37,279 --> 00:16:48,480 know we're supposed to review and suggest changes. Um I read it. I think 267 00:16:43,839 --> 00:16:52,880 it still addresses what we're doing. >> Okay. 268 00:16:50,320 --> 00:16:56,480 » Um, so what is the do these just then go to council meeting 269 00:16:55,600 --> 00:16:59,600 and say >> so the only 270 00:16:58,240 --> 00:17:01,600 » Yeah. The only thing that has to go with these you have to have a report. So 271 00:17:00,800 --> 00:17:05,520 yeah, that's it. >> We don't have a report. That's only for 272 00:17:04,079 --> 00:17:08,400 committees that aren't council committees because we make verbal 273 00:17:06,720 --> 00:17:11,039 reports all the time back to council. >> Oh, so you didn't want to update all the 274 00:17:09,839 --> 00:17:14,400 chart the tasks. >> Oh, we need to look at the had a report. 275 00:17:13,600 --> 00:17:16,959 I thought you meant >> no the committee charge is fine. You can 276 00:17:15,760 --> 00:17:18,720 come back and say no change if there was a change to 277 00:17:18,160 --> 00:17:22,400 » look at that. >> But step four I would say you do it at 278 00:17:20,559 --> 00:17:26,240 the same time and saying this is where the status is of all 279 00:17:24,319 --> 00:17:30,120 » and I can do that. Um >> well now 280 00:17:30,320 --> 00:17:38,559 let's say old fire station because that one will require some discussion. Um 281 00:17:36,080 --> 00:17:43,520 paid family medical leave. >> So I think we're sat there. 282 00:17:40,880 --> 00:17:46,080 » I think you reviewed it. We are now unions have to negotiate. We split it 283 00:17:45,200 --> 00:17:47,679 50/50. >> Yep. 284 00:17:46,640 --> 00:17:51,039 » Um if [clears throat] anybody wants to negotiate it, they have to bring it 285 00:17:48,799 --> 00:17:54,960 forward and all non-UN employees are on the 50/50 split. 286 00:17:52,720 --> 00:17:59,360 » Um we did do a contracted service with a third party. We're not using the state 287 00:17:56,400 --> 00:18:00,640 plan right now. So we're paying 083 at one. 288 00:18:00,080 --> 00:18:03,440 » Yeah. >> I think the question for the committee 289 00:18:02,080 --> 00:18:07,919 is did we do it? >> Yeah, you did it. Council made it. So we 290 00:18:06,400 --> 00:18:11,600 need to let people know it was done. I would note that in terms of filling out 291 00:18:09,840 --> 00:18:16,480 the forms, I mean, if you know what PFML means at 292 00:18:14,559 --> 00:18:20,240 the top of the title of this attachment, you would know what this form was about. 293 00:18:17,760 --> 00:18:24,400 But otherwise, the form itself doesn't actually tell us. It just says 6ix9ine 294 00:18:22,400 --> 00:18:29,280 20225. It was referred. It says review proposal and make a recommendation, but 295 00:18:26,880 --> 00:18:32,720 it doesn't give a topic. So, I do think it would be helpful if we jotted down on 296 00:18:30,960 --> 00:18:37,679 these things like paid family medical leave. Um because otherwise I I think it 297 00:18:36,000 --> 00:18:40,000 gets tricky to know whether we did what we needed to do 298 00:18:38,480 --> 00:18:44,400 » on the report. You're saying >> on this actual form when we I don't know 299 00:18:42,480 --> 00:18:48,799 if this is what Jacob fills out or who fills this out because I understand that 300 00:18:46,480 --> 00:18:54,000 » stupid. Right. So I don't know if this is staff or this is Jacob but it would 301 00:18:51,039 --> 00:18:59,520 be nice for it to actually say not just the date but also like paid family 302 00:18:57,360 --> 00:19:03,440 medical leave, you know, review proposal and recommendation, right? It needs cut 303 00:19:01,600 --> 00:19:06,640 title somewhere or under identified question. It could something needs to be 304 00:19:05,280 --> 00:19:09,200 out a little more detail than what's out there for me to look at it and make 305 00:19:08,080 --> 00:19:12,720 sense of it later. >> All right. [clears throat] 306 00:19:10,799 --> 00:19:17,120 Um, so as we're going through this, do I 307 00:19:14,720 --> 00:19:21,679 need to then fill out the second half of the form that then goes to council or 308 00:19:19,039 --> 00:19:26,480 from a procedural standpoint what needs to happen? 309 00:19:22,960 --> 00:19:29,120 » So the up to you >> I guess the way you want to do it if you 310 00:19:27,919 --> 00:19:33,120 want to fill out the forms or not. I think this is a chance that once a year 311 00:19:30,960 --> 00:19:35,840 any reports that didn't come back you would be able to just close out. So I 312 00:19:34,559 --> 00:19:38,320 don't think you do tend to be bureaucratic 313 00:19:37,039 --> 00:19:42,480 » in the sense of go back and fill out forms. I would say just do a quick one 314 00:19:39,919 --> 00:19:47,600 page. It says hold fire still open check an update for the family medical leave 315 00:19:45,200 --> 00:19:50,480 » home resolved last year we brought that back. I can't 316 00:19:48,960 --> 00:19:54,080 remember which one. I mean that was about hiring an independent company was 317 00:19:53,440 --> 00:19:57,440 the biggest part >> right back and recommended to council 318 00:19:55,840 --> 00:19:59,440 that they do it but we just never filled that out on the for 319 00:19:58,720 --> 00:20:03,440 » yes >> and that's what's happening with some of 320 00:20:00,799 --> 00:20:08,240 them uh workers comps uh was the same I believe that was the one that you 321 00:20:05,679 --> 00:20:12,880 » we workers comp we decided to leave as is 322 00:20:09,520 --> 00:20:14,960 » a safer review uh you're still under I mean you did that 323 00:20:13,760 --> 00:20:19,520 » I think we should look at because we keep talking about whether we're doing 324 00:20:16,160 --> 00:20:22,520 it or we're not going forward so Um, 325 00:20:23,280 --> 00:20:29,280 » yeah. And this is a Yeah, you two collectively understand more about this 326 00:20:28,080 --> 00:20:30,799 than I do. So, >> the things I think Go ahead, Andrew, if 327 00:20:30,559 --> 00:20:35,760 you want. >> I was just going to put it out of the 328 00:20:33,760 --> 00:20:41,600 just a reminder that I am married to the deputy fire chief. Um, but where this 329 00:20:39,120 --> 00:20:46,159 does not pertain to his salary on whose contract I'm going to continue being 330 00:20:44,000 --> 00:20:48,480 included in the competition, >> but I think we're supposed to say 331 00:20:47,200 --> 00:20:51,440 whether we have any issue with that, need to take a vote or verbal, whatever. 332 00:20:50,080 --> 00:20:54,320 I have no problem with it being brought. Jacob, you're good. Okay, we're okay. 333 00:20:52,960 --> 00:21:00,159 It's a conversation. We're not making decisions. So, um, what I think is that 334 00:20:58,080 --> 00:21:03,039 it still keeps showing up on our agenda every month. When you look at the 335 00:21:01,360 --> 00:21:08,240 council agenda, it says items referred to the finance committee and it still 336 00:21:04,480 --> 00:21:11,280 shows. And what I personally think is it doesn't matter if they're called safer 337 00:21:09,520 --> 00:21:15,200 or they're not called safer. It's just data the fireman the fire department's 338 00:21:13,039 --> 00:21:21,520 been tracking about the advantages of staffing at six versus five per shift. 339 00:21:18,799 --> 00:21:25,360 Um my own take and I won't be here that much longer but I think what would be 340 00:21:23,760 --> 00:21:29,200 helpful to the fire department would be for us as a committee to look back at 341 00:21:27,360 --> 00:21:33,840 that sheet that they provided us the data on which as I understand it they 342 00:21:31,280 --> 00:21:37,919 continue to track and to give them some feedback about if this is giving us I 343 00:21:36,480 --> 00:21:41,600 think there's a couple tiny tweaks in there that would make it much more 344 00:21:40,159 --> 00:21:46,080 effective for them when they come to council to make their case. Like what 345 00:21:43,600 --> 00:21:49,200 I've seen over time is certain little bits that are missing, which I think 346 00:21:47,600 --> 00:21:53,919 they're actually collecting but don't make it onto that forum. I think what 347 00:21:51,280 --> 00:21:57,120 streamline conversations and I've had been in many scenarios where I've ended 348 00:21:55,520 --> 00:22:00,880 up digging through and having conversations and then going, "Oh, I get 349 00:21:58,640 --> 00:22:05,120 it now. This is actually what that cost us. This is actually what that saved us. 350 00:22:02,799 --> 00:22:08,159 Here's the difference." But there are a couple things missing that if we fix 351 00:22:06,559 --> 00:22:12,720 them, no one would have to dig. It would just sort of be right right there. So, 352 00:22:10,400 --> 00:22:17,440 personally, I would rather keep it on for us to give them some feedback on the 353 00:22:14,799 --> 00:22:21,039 data they're collecting and any quick and easy things that shouldn't be any 354 00:22:19,039 --> 00:22:24,480 more work from them. I don't think that would just present the data in a way 355 00:22:22,799 --> 00:22:27,919 that would tend to make it, I think, streamlined through anyone on council 356 00:22:26,159 --> 00:22:31,760 who was trying to really look at those numbers and understand them. So, I'd 357 00:22:29,840 --> 00:22:35,520 love to see it us to have a meeting or two where we looked at that data and 358 00:22:33,679 --> 00:22:40,400 talked about what's not there that could help. Um, that's me. Um, but other 359 00:22:39,200 --> 00:22:45,919 people may feel differently. I don't feel like it's done. I think tracking 360 00:22:42,880 --> 00:22:49,760 what those advantages are and what it actually costs us is really important. 361 00:22:48,000 --> 00:22:53,919 Anytime we hit a difficult budget season, it's going to cycle back through 362 00:22:51,840 --> 00:22:58,480 again about where's our staffing level at in every department and what is it 363 00:22:55,440 --> 00:23:03,520 costing us and it's better for them. Um, we've they've made a huge improvement on 364 00:23:01,440 --> 00:23:06,000 what we're seeing. And I'm happy to just meet with Clint, have a private 365 00:23:04,640 --> 00:23:09,360 conversation if the committee's not interested, but others might have 366 00:23:07,600 --> 00:23:12,960 feedback. And I think leaving it in a really good state for them as they 367 00:23:10,640 --> 00:23:18,559 collect this year will make everybody's lives easier from budget season. 368 00:23:15,760 --> 00:23:22,799 » From my standpoint, the safer grant itself is over 369 00:23:20,000 --> 00:23:28,799 » and we're now dealing with FTEES, not the separate FTE with safer grant. Yeah. 370 00:23:25,600 --> 00:23:34,240 » Um, so I would like to see >> title switch. the title switch still 371 00:23:31,600 --> 00:23:38,640 keep track but um I think we need to be more 372 00:23:36,640 --> 00:23:45,039 descriptive in what is it that we're asking from them what is it that what is 373 00:23:42,480 --> 00:23:50,559 our end goal that we want to see so that they have a specific charge in what is 374 00:23:48,720 --> 00:23:55,600 it that we're looking for so that they can get more 375 00:23:53,120 --> 00:23:59,840 uh not easier for them to give us the answers but it they can understand where 376 00:23:58,720 --> 00:24:03,200 we're coming from. >> Yeah, I agree completely. 377 00:24:01,280 --> 00:24:07,679 » Yeah, 100%. And >> I think we can over ask for information 378 00:24:05,200 --> 00:24:11,440 and then it just gets confused in >> 100%. And I actually think there's stuff 379 00:24:09,600 --> 00:24:14,720 that we may be getting that we don't need on the spreadsheet. I've seen, 380 00:24:13,360 --> 00:24:17,919 » but I think there's a couple things we do need that we haven't got. Like there 381 00:24:16,559 --> 00:24:22,159 are pieces where we keep getting data that says, well, we didn't count this. 382 00:24:20,000 --> 00:24:26,799 We only counted the leave that was planned months in advance. But actually, 383 00:24:24,480 --> 00:24:30,080 I'm sure they actually do know how much short-term leave happened. Also, I mean, 384 00:24:28,640 --> 00:24:32,559 it's tracked because they filled those spots, 385 00:24:31,039 --> 00:24:36,000 » right? And that's actually way more useful than a lot of the tiny breakdown 386 00:24:34,240 --> 00:24:36,880 numbers we got, which we don't really need, 387 00:24:36,480 --> 00:24:40,559 » right? >> So, I agree with you that we could 388 00:24:38,240 --> 00:24:44,640 simplify, streamline, make it clearer, title it however it needs to be titled. 389 00:24:42,799 --> 00:24:47,919 To me, there's a little bit of work we could do to clean up on our end, which 390 00:24:46,000 --> 00:24:51,200 would make their lives a lot easier, I think. But, 391 00:24:49,200 --> 00:24:56,000 » so why are we tracking the fire department at this level of detail and 392 00:24:53,679 --> 00:24:59,039 not any of the other departments? >> Thank you. That was going to be my I 393 00:24:57,520 --> 00:25:02,720 think that's the next absolute we can kick that back to council like if we're 394 00:25:01,200 --> 00:25:05,840 not anymore that's fine. I do want to clarify on the safer grants. My 395 00:25:04,159 --> 00:25:09,600 impression was we are not actually done with safer grant money. Um because we 396 00:25:08,159 --> 00:25:12,720 are still spending down the safer reserve and until we've actually 397 00:25:11,440 --> 00:25:17,279 finished that I don't think we're done with safer grant money but I they have 398 00:25:15,200 --> 00:25:20,720 to speak to that. As far we still have a reserve and that may go even beyond this 399 00:25:19,120 --> 00:25:23,919 fiscal year as money we're still choosing how to spend. I think 400 00:25:22,240 --> 00:25:28,799 » we'll be using the full saver reserve to cover the fire department overage in 401 00:25:25,520 --> 00:25:31,840 FY26. So technically last year >> that's good. So then we're done. 402 00:25:30,240 --> 00:25:37,120 » So then I agree with you that's got to go back to council and whether council 403 00:25:34,799 --> 00:25:42,799 wants to track it or not track it is a council level decision for me isn't it 404 00:25:40,159 --> 00:25:47,440 for you guys. I mean >> I mean they're the only ones asking for 405 00:25:45,039 --> 00:25:52,279 this so I guess >> yeah um I 406 00:25:52,400 --> 00:26:00,480 » uh yeah we can 407 00:25:57,520 --> 00:26:07,760 so the the the question back to council then is 408 00:26:03,520 --> 00:26:15,440 do you want to track these metrics for the fire department 409 00:26:11,279 --> 00:26:19,120 or not. And then my immediate fault would be why are we 410 00:26:17,760 --> 00:26:21,919 doing it for the department fire department and not all of the other 411 00:26:20,480 --> 00:26:24,919 departments in which case that just seems 412 00:26:25,440 --> 00:26:32,559 overbearing to me. But um yeah, so we can we can talk to the 413 00:26:30,960 --> 00:26:35,279 council as to whether they want to continue to see 414 00:26:34,000 --> 00:26:38,960 » I mean yeah >> the answer is why is because council 415 00:26:36,880 --> 00:26:43,360 told us to, right? I mean that's the answer why is because council told us to 416 00:26:40,960 --> 00:26:47,120 track it and >> right absolutely so it would be 417 00:26:45,120 --> 00:26:50,559 appropriate for us to go back and say safer grants are over 418 00:26:48,880 --> 00:26:55,360 » do you want us to still track whether this staffing at six is beneficial and 419 00:26:53,120 --> 00:26:59,279 how financially beneficial or not >> or is council no longer interested in 420 00:26:57,120 --> 00:27:02,320 that metric right and to me I don't think that's something that committee 421 00:27:00,799 --> 00:27:06,000 has the authority that wasn't what we were tasked to do right we were tasked 422 00:27:04,000 --> 00:27:09,600 to track it for this year or as long as we needed to I don't think it had a 423 00:27:07,520 --> 00:27:14,320 deadline on it and it has the title safer in it as Andrea's pointed out. So 424 00:27:12,000 --> 00:27:18,080 if Zach says safer grant is ending then it's I think appropriate to go back and 425 00:27:16,240 --> 00:27:22,960 say you asked us to track this for this long. We did safer grants are over. I 426 00:27:21,520 --> 00:27:26,000 suspect we have different opinions on the committee about whether it's 427 00:27:24,400 --> 00:27:31,679 important to track or not. >> Right? For me as I've said repeatedly it 428 00:27:29,360 --> 00:27:35,120 is the single biggest driver of our budget as a department always because 429 00:27:33,600 --> 00:27:38,799 it's a third of our staff. >> Right? And there's no way around that 430 00:27:36,640 --> 00:27:43,279 ever. And it is the department that has grown the most in staffing and grown the 431 00:27:40,720 --> 00:27:48,720 most in budget consistently for the last 10 years. So for me, whether this was 432 00:27:46,640 --> 00:27:52,559 fire or any other department, I would be saying we need to look at this because 433 00:27:50,480 --> 00:27:56,720 this is the biggest driver of our budget growth. Um, and I would want to look at 434 00:27:54,960 --> 00:28:00,240 it. But other people might not. Other people might say, I'm not concerned that 435 00:27:58,320 --> 00:28:03,360 our personnel budget has been growing at this rate. Right? It kind of depends on 436 00:28:02,159 --> 00:28:06,880 whether we're concerned about it or we're not. Fire is very different as 437 00:28:04,960 --> 00:28:10,559 we've talked about in detail because sometimes things that look like they're 438 00:28:08,559 --> 00:28:13,760 driving the budget up aren't right or are driving it up much less than what 439 00:28:12,159 --> 00:28:18,960 they look like. A lot of what I got out of my various delves into this over the 440 00:28:15,600 --> 00:28:22,880 years, right, is how many things look on paper huge and then when you look at the 441 00:28:21,200 --> 00:28:26,559 savings, they get a lot smaller. They don't go away. There's still a cost, but 442 00:28:24,640 --> 00:28:30,320 the cost is much smaller than what it looks like when you look at them in the 443 00:28:28,000 --> 00:28:34,720 budget presentation. And I think it helps them to have a clear presentation 444 00:28:32,880 --> 00:28:38,880 of being able to explain that like it looks like this but actually here's the 445 00:28:37,120 --> 00:28:43,039 numbers that show you what the real cost is. So in my mind it helps them to make 446 00:28:41,440 --> 00:28:48,480 their case. I mean the classic one was the first one where I was trying to 447 00:28:45,279 --> 00:28:53,039 understand growth in um FTEEs and what they typically would cost. They they 448 00:28:50,240 --> 00:28:58,240 actually cost a third of that because at the beginning they weren't adding actual 449 00:28:55,919 --> 00:29:00,799 hours. They were just adding people as people's hours per week went down, 450 00:28:59,760 --> 00:29:04,559 right? I don't know if you guys remember this, but that costs like a $100,000 for 451 00:29:02,960 --> 00:29:08,720 five staff people, which doesn't normally happen. Five staff people is 452 00:29:06,320 --> 00:29:13,600 normally $500,000 as these guys could say. So, some of that stuff, it really 453 00:29:11,360 --> 00:29:17,840 helps the fire department to make their case every budget season when it comes 454 00:29:15,520 --> 00:29:22,000 around. So, but we can certainly just if the council's not interested, then any 455 00:29:19,840 --> 00:29:25,760 individual counselor who is can talk to staff and staff can continue to do with 456 00:29:23,760 --> 00:29:29,760 it what they want. But I think it's very appropriate to go back with the safer 457 00:29:27,279 --> 00:29:34,159 grant title and with the year gone to say safer is no longer called safer. Do 458 00:29:32,480 --> 00:29:38,880 we still want to track you know these changes? The idea for the public when 459 00:29:36,159 --> 00:29:42,559 safer started was to it was stated to the public repeatedly that we would 460 00:29:40,480 --> 00:29:46,080 track the data to show whether it was paying for itself and it didn't pay for 461 00:29:44,159 --> 00:29:48,559 itself. It paid for part of itself. >> Can I make a suggestion? This has been 462 00:29:47,679 --> 00:29:51,120 great listening. >> Yeah. 463 00:29:48,880 --> 00:29:54,480 » I think you need to close this one and do a new one. 464 00:29:51,919 --> 00:29:57,360 » I agree. So, I think who's going to This is one of the ones that as as the 465 00:29:55,760 --> 00:30:00,640 manager I keep asking, we're going to refer things to committee. They come 466 00:29:58,720 --> 00:30:03,279 from the council. This is not one the staff should run. Okay. 467 00:30:02,000 --> 00:30:06,559 » Somebody should be somebody in this committee. If you're going to do this, I 468 00:30:05,120 --> 00:30:10,480 think you're closing this one and you're going to present a new one to over. So, 469 00:30:08,720 --> 00:30:13,919 somebody would want to spearhead that. I think that's kind of where you're at. 470 00:30:11,760 --> 00:30:16,960 So, you can write a report, Jacob, on behalf of the committee that says this 471 00:30:15,279 --> 00:30:22,480 task closed. But the committee is recommending that recommending the 472 00:30:19,440 --> 00:30:25,360 council consider a a revised proposal for another 12 months or whatever it is 473 00:30:24,799 --> 00:30:29,200 you come up with >> or it's not recommending because it 474 00:30:26,640 --> 00:30:32,880 would not be is not between two but I mean close this one and move to what the 475 00:30:31,120 --> 00:30:37,120 new one is because it be easier for me to work with what you're proposing as 476 00:30:35,600 --> 00:30:41,039 well. Okay. >> I would happily bring one back about 477 00:30:38,640 --> 00:30:46,320 what I think would be potentially useful financially to council going forward and 478 00:30:43,600 --> 00:30:50,000 then I don't I mean do you want me to bring it here or straight to council? I 479 00:30:48,720 --> 00:30:52,960 don't care because I would just assume bring it here and if you guys nix it 480 00:30:51,520 --> 00:30:56,559 then that's that and I don't need to go further or take it to council and let 481 00:30:54,640 --> 00:30:59,799 them decide. I don't it doesn't matter to me. 482 00:31:03,039 --> 00:31:06,720 » Yeah. I mean I guess >> guess it should go to council. I don't 483 00:31:05,360 --> 00:31:10,320 know if we're closing this one. I guess it goes back to council. 484 00:31:08,000 --> 00:31:13,679 » I think we're closing this one and then there's going to be a new referral. We 485 00:31:12,399 --> 00:31:16,799 go through that same process. >> Got it. I will do that. 486 00:31:14,880 --> 00:31:19,600 » Okay. So, I will >> meet with Clint because if Clint's like, 487 00:31:18,320 --> 00:31:23,120 I've already got this covered on this and this and this. There may be no need. 488 00:31:21,600 --> 00:31:25,520 » I just don't want the budget season to bog. 489 00:31:23,919 --> 00:31:27,679 » What was the outcome then? You are going to bring 490 00:31:26,720 --> 00:31:30,159 » he's going to close it. >> I'm going to close it as part of my 491 00:31:29,360 --> 00:31:35,760 report. >> Yeah. And then Sarah 492 00:31:33,039 --> 00:31:38,960 » talk with you about the details, >> right? And maybe those are pieces you 493 00:31:37,279 --> 00:31:43,039 guys have already had strategies to solve and it's irrelevant. 494 00:31:41,120 --> 00:31:46,480 » Um, but I don't want it to bog down budget discussions. I want it to go 495 00:31:44,720 --> 00:31:48,559 through budget discussions as quickly as possible would be my goal. 496 00:31:47,840 --> 00:31:50,960 » Okay. >> I won't be here, but I make your lives 497 00:31:50,320 --> 00:31:59,279 easier. >> Yeah. All right. Perfect. Okay. So that 498 00:31:55,039 --> 00:32:02,960 then that that um budget review this old Yeah. Hold it done. 499 00:32:00,880 --> 00:32:06,480 » Okay, it's about the calendar. If everybody's watching and we do that now 500 00:32:04,480 --> 00:32:08,559 in a very regimented process, they look forward to old budget calendar. 501 00:32:07,840 --> 00:32:10,559 » Okay, >> we're back to fire station. 502 00:32:09,919 --> 00:32:13,279 » Fire station. >> We started 503 00:32:11,200 --> 00:32:18,880 » where we started referred to 504 00:32:15,840 --> 00:32:25,519 » still here. So, for everybody out in the nether world 505 00:32:22,159 --> 00:32:32,720 listening, um this started when the local troop wanted to take over um 506 00:32:30,559 --> 00:32:38,000 essentially ownership more or less of our old fire station. Um council was 507 00:32:35,679 --> 00:32:44,320 generally amendable to that given stipulations about usage of building, 508 00:32:39,919 --> 00:32:51,919 upkeep, etc. Um after further due diligence on the 509 00:32:46,960 --> 00:32:56,159 um troops side, they could not get KCI, which is the 510 00:32:54,080 --> 00:33:03,440 real estate asset holding body, the scouts and the only entity that legally 511 00:32:59,120 --> 00:33:10,799 can hold assets to agree to hold the station um because of concerns over 512 00:33:06,480 --> 00:33:16,080 maintenance, cost, etc. So, and the scouts have been approaching other 513 00:33:12,399 --> 00:33:21,919 organizations about uh taking ownership on their behalf and have not had a lot 514 00:33:18,080 --> 00:33:26,720 of success. So, um now the the troops still very much want 515 00:33:24,880 --> 00:33:34,320 to take have some permanency uh to uh their 516 00:33:30,640 --> 00:33:41,760 meeting space and the station. So, one of the thoughts that I had 517 00:33:39,120 --> 00:33:49,039 is that would the town be interested in 518 00:33:47,120 --> 00:33:55,440 leasing the fire station to the Legion or 519 00:33:52,720 --> 00:34:03,039 another holding company um under a whatever 99 year whatever. So 520 00:34:00,000 --> 00:34:09,679 that would give the troop some sense of safety in that they 521 00:34:07,519 --> 00:34:14,720 could, you know, put money into, they would feel comfortable putting money 522 00:34:11,040 --> 00:34:18,879 into the fire station. Um, and then also through the lease, we the 523 00:34:17,280 --> 00:34:27,040 town would still be able to put in all the stipulations about uh community um 524 00:34:23,040 --> 00:34:31,119 access uh maintenance of it, etc. >> Can I ask a question? Why would we lease 525 00:34:29,599 --> 00:34:35,040 it not directly to the scouts which is what was done before? 526 00:34:31,919 --> 00:34:38,320 » They can't legally hold um title >> because the KCI level doesn't even want 527 00:34:37,040 --> 00:34:44,399 to lease it. Let >> the KC I don't know if they discussed 528 00:34:41,679 --> 00:34:48,560 leasing with KCI. So yes, we could lease it 529 00:34:45,280 --> 00:34:54,399 » to KCI or the Legion. And the only reason I say Legion is because they're 530 00:34:49,839 --> 00:34:58,400 the um uh they're the sponsor of this pack. Can I ask also before we have 531 00:34:56,560 --> 00:35:02,079 these discussions, way back when we got the report, before I ever came on 532 00:35:00,240 --> 00:35:05,599 council, there was this big report done about the cost of each of our buildings 533 00:35:03,680 --> 00:35:11,760 currently to maintain and to improve. What was that called? Was on the key 534 00:35:09,040 --> 00:35:14,400 » Yeah. building facilities assessment. >> Yeah. Right. I know it's a big book. 535 00:35:13,200 --> 00:35:18,240 Have you ever seen it, Andrea? >> I haven't seen it, but it's worth 536 00:35:15,680 --> 00:35:23,280 seeing. I mean, just in terms of Yeah. So, I mean, what is the actual cost to 537 00:35:21,119 --> 00:35:27,359 us to simply maintain this building as is and not sink a lot of money? I 538 00:35:24,960 --> 00:35:32,160 remember being 20,000 a year to maintain and then there was added stuff, 539 00:35:30,240 --> 00:35:35,200 » right? But I mean, I think the cost is important for us to have a sense because 540 00:35:33,599 --> 00:35:39,200 it keeps cycling back around and there's a big push to like move it out of our 541 00:35:37,200 --> 00:35:42,960 ownership. But at the same time, if the actual ownership of a building that 542 00:35:41,040 --> 00:35:47,359 doesn't have heat, right, we don't maintain a heating system there, it 543 00:35:44,960 --> 00:35:51,520 doesn't have a bathroom, right? It does it does it have plumbing? We know 544 00:35:49,920 --> 00:35:55,280 » it has none of these things. It's not an insulated building. So my understanding 545 00:35:53,440 --> 00:35:59,040 was at the time the cost of maintaining this building is literally to paint when 546 00:35:57,200 --> 00:36:04,560 it needs to be painted, to roof when it needs to be roofed, and then I believe 547 00:36:01,520 --> 00:36:06,880 there was some structural issue in the basement that they were concerned about 548 00:36:06,160 --> 00:36:10,720 over time. >> Foundation. Yes. 549 00:36:08,560 --> 00:36:14,480 » Right. So I just think that's important because it does have a lot of historic 550 00:36:12,240 --> 00:36:17,680 value to the town. The Boy Scouts have used it for a very long time. I think I 551 00:36:16,480 --> 00:36:21,359 don't know, but I've always been curious how attached the firefighters are to it. 552 00:36:19,680 --> 00:36:24,880 It's like historically their building, which is a very cool thing. 553 00:36:22,960 --> 00:36:28,079 » Well, that's one of the things I I've typed in here is checking to see when 554 00:36:27,599 --> 00:36:31,599 » right >> any of the local unions be open to 555 00:36:30,240 --> 00:36:34,560 working with the Boy Scouts. I'm wondering 556 00:36:32,480 --> 00:36:39,040 » how to keep and maybe turning it not into just Boy Scout use, but also be 557 00:36:36,720 --> 00:36:43,119 using. That's what I'm wondering. >> Right. Which would be very, very cool. 558 00:36:40,960 --> 00:36:48,800 Right. And I guess all those things seem like very cool ideas. And if the cost to 559 00:36:46,079 --> 00:36:52,960 us is really only 20 and maybe if we're dealing with a foundation and we save up 560 00:36:50,400 --> 00:36:56,800 for that maybe it becomes you know 30 a year I don't know it doesn't seem 561 00:36:55,119 --> 00:37:00,640 astronomical for something of that amount of historic value to our town. 562 00:36:58,560 --> 00:37:05,359 It's the only historic building that we own right so I guess I just always want 563 00:37:03,839 --> 00:37:08,240 our discussions to be balanced by the cost is not huge to maintaining this 564 00:37:07,040 --> 00:37:10,720 building compared to the cost of maintaining a lot of our other 565 00:37:09,359 --> 00:37:14,880 facilities that are way more complicated. And I just want to make 566 00:37:11,920 --> 00:37:18,079 sure you the the the annual cost to maintain what we're doing 567 00:37:16,560 --> 00:37:23,839 at the current rate of maintenance is minimal and is sustainable and not an 568 00:37:20,079 --> 00:37:27,760 issue. The full cost is in your share father and the building assessment 569 00:37:25,200 --> 00:37:31,200 information. And if I remember correctly, 570 00:37:29,040 --> 00:37:34,160 » it's the Orno community facilities need assessment. I'm blown up as we speak. 571 00:37:32,880 --> 00:37:38,960 And that building had a big number because the goal was to get it to eat it 572 00:37:36,560 --> 00:37:43,920 year round use with bathrooms, right? Accessibility, fixing the structure that 573 00:37:41,520 --> 00:37:48,240 was the foundation. And so I just want to make sure that if we go down the 574 00:37:45,280 --> 00:37:51,839 route of of the the full cost that is, you know, going to end up being a goal 575 00:37:49,520 --> 00:37:55,599 that the town has and town budgets. >> It's it was a big number. It was not 576 00:37:53,920 --> 00:37:58,720 small. But I think that they didn't. What I'm trying to say is I don't like 577 00:37:57,119 --> 00:38:02,400 how they split that out because they gave us basic maintenance like just 578 00:38:00,320 --> 00:38:05,760 paint and roof. And then they gave us everything if we wanted to upgrade the 579 00:38:04,079 --> 00:38:09,119 building. I think what's reasonable is we just maintain it as we're figuring 580 00:38:07,359 --> 00:38:13,760 out who wants to be involved still and what historic use and how how the 581 00:38:12,079 --> 00:38:18,000 history wants to be celebrated. And perhaps we deal with the foundation 582 00:38:15,680 --> 00:38:21,599 problem if that's getting crucial and we need to save for that. But the other 583 00:38:20,000 --> 00:38:24,960 stuff, heating and plumbing and all that, we don't I mean, people have been 584 00:38:23,200 --> 00:38:29,040 using it without that in ways that people have enjoyed using it, right? 585 00:38:27,680 --> 00:38:32,560 » I agree with Andrea that if we're going to upscale, there have to be other 586 00:38:30,480 --> 00:38:37,040 people that want to take that on. But I'm curious, how bad is the foundation? 587 00:38:35,200 --> 00:38:41,599 How urgently does that need to be dealt with? And does that give us some time? 588 00:38:40,079 --> 00:38:45,760 Because I guess I don't see what running to the VFW does. I mean, at least to 589 00:38:44,400 --> 00:38:51,200 them, are they going to deal with a foundation? 590 00:38:47,200 --> 00:38:57,280 The scouts have or the uh troop is already working to 591 00:38:55,440 --> 00:39:03,359 through grants and fundraising to raise the money to fix the foundation to heat 592 00:39:00,400 --> 00:39:07,200 the building to make it essentially a year- round space that they can they can 593 00:39:06,000 --> 00:39:13,920 use. >> Actually done fundraising for that. They 594 00:39:09,040 --> 00:39:21,520 so a couple yes um Nickerson O has um agreed to donate uh do some in kind um 595 00:39:17,280 --> 00:39:25,920 also uh Fred the Fred auto state trust something like that has funds so yes 596 00:39:23,920 --> 00:39:29,520 they're not there but I mean anything that we do would be contingent upon that 597 00:39:28,240 --> 00:39:32,240 so >> let me there's not much publicity for 598 00:39:31,839 --> 00:39:36,160 that >> I haven't heard a thing 599 00:39:33,040 --> 00:39:40,000 » but something that we could help with as far 600 00:39:36,560 --> 00:39:45,760 » well yes but they're not until I mean the the the the troop has kind of put 601 00:39:42,320 --> 00:39:51,440 this on the back burner until they can fit it's it's difficult to fundra uh 602 00:39:49,440 --> 00:39:52,880 when it's unclear exactly what you're fundraising for. 603 00:39:52,400 --> 00:39:57,839 » Right. >> So what would the lease look like? I 604 00:39:55,920 --> 00:40:03,119 mean it would and again this is also an idea. Yeah. An idea but you know it's it 605 00:40:00,640 --> 00:40:09,920 would essentially look like what council agreed any purchase and sale or transfer 606 00:40:07,280 --> 00:40:14,320 would look like in that it's leased for an extended period of 607 00:40:11,839 --> 00:40:19,839 time. However, the town has rights to terminate the lease and in case that the 608 00:40:17,440 --> 00:40:23,520 building is not maintained to our standards and we we had these 609 00:40:21,280 --> 00:40:26,320 discussions with council. >> So would it make sense? I mean, I don't 610 00:40:24,880 --> 00:40:30,720 think this one's closed. That's the first thing. This one we need to report 611 00:40:27,760 --> 00:40:35,200 is not closed. It's ongoing. And I think it'd be great if we brought this back 612 00:40:32,400 --> 00:40:39,520 for a discussion at our next meeting or if it's not the next one, the one after 613 00:40:36,880 --> 00:40:42,640 about what would it look like to get the various stakeholders in the room who 614 00:40:41,280 --> 00:40:45,760 might be interested in this building because it isn't just the Boy Scouts. We 615 00:40:44,400 --> 00:40:48,480 originally said, okay, well, the Boy Scouts are there and they have a strong 616 00:40:47,119 --> 00:40:51,920 interest, but as Andrea, I think, rightly pointed out, the unions may be 617 00:40:50,320 --> 00:40:56,079 interested. The fire department may be interested. your ideas on who else might 618 00:40:54,000 --> 00:40:59,599 want to partner if it's the VFW or whatever. It might make sense for us to 619 00:40:58,160 --> 00:41:04,480 think about getting permission from council to have like a you know a mini 620 00:41:02,400 --> 00:41:07,920 committee of people who might historical society in Noro has talked about it 621 00:41:06,079 --> 00:41:11,520 multiple times at meetings I've been to. >> Yeah. And then when we followed up with 622 00:41:09,680 --> 00:41:15,040 them as part of this they've lost interest pretty quickly. 623 00:41:12,560 --> 00:41:19,599 » Fully understand. But I think if we had ideas like this rather than say like 624 00:41:17,599 --> 00:41:23,040 okay this is the organization to partner with this one there might be four 625 00:41:21,520 --> 00:41:26,880 organizations that want to partner together right so I mean do you have 626 00:41:24,880 --> 00:41:30,079 idea other than the VFW of who might want to have at least 627 00:41:27,920 --> 00:41:36,240 » Oh I don't think the VFW cares one way or the other it's just they are the 628 00:41:32,800 --> 00:41:40,079 sponsorship for the troopally >> Thank you. They can legally hold 629 00:41:38,000 --> 00:41:42,480 property and enter into contractual agreements. 630 00:41:40,640 --> 00:41:45,440 » And it's the VFW is their sponsor >> or American Legion. I think 631 00:41:43,760 --> 00:41:48,480 » Okay, I got it wrong. American Legion. I didn't get that connection. 632 00:41:46,480 --> 00:41:53,119 » Yeah. Yeah. They their sponsorship of Yeah. I don't They have no interest in 633 00:41:50,720 --> 00:41:55,040 it. I I I don't know what their interest is, but I don't 634 00:41:53,920 --> 00:41:59,200 » But they could release it. >> Yes. They are the contractual 635 00:41:57,599 --> 00:42:06,480 They're the organization that can contractually do it. So I mean do you 636 00:42:02,800 --> 00:42:10,000 want to talk to the vir just to see if there's any I mean 637 00:42:08,640 --> 00:42:14,240 » and if there is talk about whether there's interest in some historical 638 00:42:12,000 --> 00:42:16,560 component to that I do think the historical society would also be 639 00:42:15,599 --> 00:42:20,720 interested >> and you're connected to them too 640 00:42:18,400 --> 00:42:24,960 » right whoever's doing this they have to have their own articles of incorporation 641 00:42:22,800 --> 00:42:28,640 and get legally signed links otherwise it's just the town continuing to own it 642 00:42:26,800 --> 00:42:31,440 » which is where that's where we're coming back to that's the decision staff's 643 00:42:30,560 --> 00:42:36,480 waiting Are we owning it? Fully responsible. I 644 00:42:33,440 --> 00:42:39,599 did look it up. 100,000's the low side >> and 1.5 million was the uh the high 645 00:42:39,119 --> 00:42:42,480 side. >> 100,000 is if we just do a foundation, 646 00:42:41,839 --> 00:42:45,920 right? >> Yeah. The foundation maybe touch the 647 00:42:44,160 --> 00:42:52,480 heating and lighting a little bit. Mid fix was considered 3 to 800 and the full 648 00:42:48,640 --> 00:42:57,440 fix was 1.5 to 2.5. How many years ago that's three ever doing anything beyond 649 00:42:55,920 --> 00:43:01,280 the basic maintenance and or the foundation which is the 100,000 level. 650 00:42:59,599 --> 00:43:04,000 Beyond that, it has to be somebody else who takes it on or big fundraising, 651 00:43:03,440 --> 00:43:10,480 right? >> And again, it may be just that the 652 00:43:06,880 --> 00:43:15,760 scouts or whomever, they they want to know that the they can continue 653 00:43:12,160 --> 00:43:20,640 to use the building and they want to make it so that it can be used hopefully 654 00:43:18,720 --> 00:43:24,560 on a year- round basis. So, you know, the million or something probably not 655 00:43:22,640 --> 00:43:27,040 going to do that, but they'll fixation, do the heat, right? 656 00:43:25,599 --> 00:43:30,079 » Things of that nature. So, >> yep. That sounds good. I think this one 657 00:43:28,560 --> 00:43:32,640 is ongoing and maybe we have time to actually focus in on it more now. Okay. 658 00:43:32,000 --> 00:43:33,440 » Don't you think? >> Yeah. 659 00:43:33,280 --> 00:43:36,240 » Yeah. >> I mean, it seems important. It's a 660 00:43:35,119 --> 00:43:38,880 really important building. >> Go talk to the uh fire department. See 661 00:43:38,079 --> 00:43:39,680 what they think. >> Yeah. 662 00:43:39,280 --> 00:43:43,599 » Okay. >> Do we want to keep it to junk or can we 663 00:43:41,920 --> 00:43:45,680 expand? I mean, we've got old town. Yeah. 664 00:43:44,160 --> 00:43:49,680 » No fired fzy. Sure. >> Yeah. Why not? I mean, it's the only 665 00:43:47,359 --> 00:43:53,760 little fire station that I'm anywhere in our area that's preserved. And this 666 00:43:51,760 --> 00:44:00,160 state is really historically incredibly cool. It's very, very accurate. The only 667 00:43:55,839 --> 00:44:05,760 the only caveat I'm one member of seven and how many we got on council, 668 00:44:02,400 --> 00:44:08,800 but if any of these organizations want to take it over, it'd be pretty 669 00:44:07,520 --> 00:44:11,119 important to me that they continue to let the Boy Scouts see it for the 670 00:44:10,160 --> 00:44:14,000 » Oh, yeah. That would be >> that's a non-starter, at least in my 671 00:44:13,520 --> 00:44:17,280 mind. >> Yeah. 672 00:44:14,640 --> 00:44:21,280 » We feel if there's a private owner who was willing to purchase it and sign a 673 00:44:19,359 --> 00:44:23,839 lease for 99 years or something into it. >> That's in your report as well. They 674 00:44:22,560 --> 00:44:27,200 talked about that, too. >> What does it say? says that that you 675 00:44:25,760 --> 00:44:29,839 just have to make sure there was very stringent guidelines on how they wanted 676 00:44:29,040 --> 00:44:33,040 this >> current stat. 677 00:44:30,480 --> 00:44:35,839 » How does that work? If we sold it to a private person, if a neighbor wanted to 678 00:44:34,640 --> 00:44:38,800 buy it and they said, "I'm willing to sign a 50-year I mean, they're not even 679 00:44:37,680 --> 00:44:41,839 going to be alive in 50 years." >> You'd have to draft a deed. 680 00:44:40,240 --> 00:44:44,240 » So, it means that when they sell it, >> restrictions, 681 00:44:42,880 --> 00:44:47,920 » puts restrictions, the next person who buys their house. This has to still be 682 00:44:46,079 --> 00:44:51,280 allowed for Boy Scout use for the next many years. because I believe that there 683 00:44:49,920 --> 00:44:54,400 are private land owners in our neighborhood who have verbally expressed 684 00:44:52,960 --> 00:44:56,400 » Oh, Keith would love to buy that. Don't think, 685 00:44:54,720 --> 00:44:59,520 » but actually some of them have verbally expressed that they'd be happy to sign 686 00:44:57,839 --> 00:45:03,040 long-term leases with the Boy Scouts is what I was trying to say to me. So, I 687 00:45:01,920 --> 00:45:07,359 don't know if that's still the case, but years ago, many at least at least one, 688 00:45:05,680 --> 00:45:09,680 if not more, said they would sign long-term leases with the Boy Scouts. 689 00:45:09,119 --> 00:45:14,240 » Yeah. >> So, should we also approach those folks 690 00:45:12,240 --> 00:45:18,960 to find out if they're still willing to own it with a long-term Boy Scout lease? 691 00:45:16,560 --> 00:45:22,079 Do we need to look at current market value or are we going to go with what we 692 00:45:20,880 --> 00:45:25,680 originally planned with the >> You can look at anything actually doing 693 00:45:23,520 --> 00:45:29,416 it would require council votes and would put the restrictions on what that would 694 00:45:27,040 --> 00:45:30,800 include which would be appraisals [snorts] 695 00:45:29,440 --> 00:45:36,480 » and I mean given they're going to put money into this my thought again one it 696 00:45:33,839 --> 00:45:40,720 would be you know a dollar lease >> right I guess I'm just saying that if 697 00:45:38,800 --> 00:45:44,640 we're exploring all possible options for the Boy Scouts to be able to continue to 698 00:45:42,400 --> 00:45:48,000 use the building and for the historical nature of the building to be preserved 699 00:45:46,240 --> 00:45:52,960 which is what I have heard the the things council was prioritizing when we 700 00:45:50,319 --> 00:45:57,359 got the task as a committee. Some of it might be through the American Legion 701 00:45:55,040 --> 00:46:00,720 who's their sponsor. Some might be if the unions and the fire departments were 702 00:45:59,280 --> 00:46:06,240 interested in getting involved. And a third option might be if a private 703 00:46:02,720 --> 00:46:10,319 person is willing to buy it and maintain it and say the boy scouts have a lease 704 00:46:08,640 --> 00:46:13,920 for this many years because it is very close to neighbors who are very invested 705 00:46:12,240 --> 00:46:17,200 in it not becoming >> like more housing and more parking all 706 00:46:15,680 --> 00:46:20,480 the time, right? >> So I think we should at least ask. I 707 00:46:18,720 --> 00:46:24,240 mean our charge was to find options and I think that those still meet the 708 00:46:22,000 --> 00:46:27,520 options for Boy Scouts to stay in it and the historical nature to be maintained 709 00:46:25,920 --> 00:46:31,359 potentially. We should at least ask. I mean, my attitude towards that is let 710 00:46:29,520 --> 00:46:35,760 let the pack deal with it. I mean, they they ultimately need to find the the let 711 00:46:34,160 --> 00:46:38,880 the troop find that and deal with it. They ultimately need to find somebody 712 00:46:37,680 --> 00:46:42,240 who can sign. >> I mean, I think so. Let them put in the 713 00:46:40,960 --> 00:46:45,040 leg work if they really want this building. So, 714 00:46:43,359 --> 00:46:48,400 » but I think we should >> I think if those owners have talked to 715 00:46:47,200 --> 00:46:51,920 the town, we should at least cycle back to them. How interested are they? We 716 00:46:50,160 --> 00:46:57,680 could connect them potentially, right? >> Yep. Yeah. And at this point, I think 717 00:46:54,800 --> 00:47:02,400 the scouts are If leasing is an option, they can again 718 00:47:00,480 --> 00:47:04,000 kind of renew their energy and focus again. 719 00:47:02,720 --> 00:47:08,400 » Got it. And maybe their fun >> ownership is not is not an option for 720 00:47:06,319 --> 00:47:11,200 them. So >> their fundraising is probably near them 721 00:47:09,839 --> 00:47:13,599 though if it's owned by a nonprofit versus if it's owned by a private owner. 722 00:47:12,800 --> 00:47:15,839 I bet. Right. >> Oh, sure. 723 00:47:14,319 --> 00:47:18,400 » So I mean there's a real advantage to a nonprofit owner that I think. 724 00:47:18,000 --> 00:47:22,480 » Yeah. >> So I don't think we can neglect that. 725 00:47:21,119 --> 00:47:26,319 There's options. This one's not done, Jacob. That's what we got. 726 00:47:23,599 --> 00:47:29,760 » No. And I didn't think it was, but I Yeah, I just wanted to kind of get it 727 00:47:28,400 --> 00:47:35,599 moving again because it's been sitting there stagnant for 728 00:47:31,760 --> 00:47:43,119 » since September 24th. So, got it. >> All right. Um, so from a 729 00:47:40,560 --> 00:47:47,040 administrative perspective, do you want me to just do a quick report 730 00:47:45,520 --> 00:47:50,720 at the next council meeting that we've gone through our tasks or we've gone 731 00:47:48,800 --> 00:47:53,839 through the our referrals? >> I think it needs to be a written 732 00:47:52,000 --> 00:47:56,000 something. Well, yeah, just a written summary, but very 733 00:47:55,280 --> 00:47:59,119 » I would say >> send it to Amanda and we'll get 734 00:47:57,680 --> 00:48:02,560 » them. Amanda's putting them together and they don't come to council for a while. 735 00:48:00,960 --> 00:48:04,480 Amanda's compiling them. >> Oh, so this is all going to happen at 736 00:48:03,920 --> 00:48:07,040 one time. >> You got it. 737 00:48:05,359 --> 00:48:09,680 » But I think we'll do them during the committee reports. There'll be an 738 00:48:08,400 --> 00:48:15,200 attachment in your committee report, your annual report 26 report on the same 739 00:48:13,440 --> 00:48:20,640 night. There's just a month when it's already on the count built for every 740 00:48:18,720 --> 00:48:23,440 council to look at every of our own committees reporting back like our 741 00:48:22,079 --> 00:48:28,240 charge we're suggesting needs to be amended. These are the things we've 742 00:48:24,800 --> 00:48:32,559 completed. This is the ones we haven't many reports from us and then also stuff 743 00:48:30,079 --> 00:48:36,160 from other community committees which are coming in a written form for us to 744 00:48:34,160 --> 00:48:39,440 just read and reapprove charges the same thing. So, it's a whole night of like 745 00:48:37,839 --> 00:48:43,040 council going through. >> I Well, I'm going to that's not the 746 00:48:40,960 --> 00:48:45,680 picture we took. C staff thought we were putting these during your committee 747 00:48:44,079 --> 00:48:48,480 reports. It's on every agenda that the committee can do it. 748 00:48:46,480 --> 00:48:51,359 » Not for these four for these four, >> right? That's fine. 749 00:48:49,680 --> 00:48:54,720 » Just making sure we weren't mixing the >> Well, but I think it needs to actually 750 00:48:52,720 --> 00:48:56,480 be written like for what's done and these are what's not. That's all I'm 751 00:48:55,839 --> 00:49:00,640 saying. >> Yeah. Let's do couple quick bullets on 752 00:48:59,119 --> 00:49:03,520 each good. >> Yeah. 753 00:49:01,040 --> 00:49:09,359 » And much as anything so Amanda can close out the ones that are done. Okay. 754 00:49:07,040 --> 00:49:11,599 » All right. Anything else for the good of the order? That 755 00:49:10,640 --> 00:49:14,480 » was pretty efficient. >> I know. 756 00:49:12,160 --> 00:49:16,720 » And we're the first time get done before it. 757 00:49:14,880 --> 00:49:21,040 » Well, actually, this is like our third one. So, do we want to look at 758 00:49:18,559 --> 00:49:25,440 revisiting the time that we start our meetings? 759 00:49:23,119 --> 00:49:30,240 » I would love to move back to four. Um, but I would step down. 760 00:49:27,599 --> 00:49:33,520 » Yeah. Or do you just want to suck it up until November? We have to do the time 761 00:49:32,720 --> 00:49:36,960 » completely up to. >> Yeah. I think we should just wait till 762 00:49:34,640 --> 00:49:40,079 November. I don't mind having the break in between honestly if we can like 763 00:49:38,960 --> 00:49:43,119 stretch and >> you know move and not break. 764 00:49:41,520 --> 00:49:46,079 » Yeah, he only would have five minutes at it. 765 00:49:43,760 --> 00:49:49,680 » Fine. >> Zach was so efficient with our finances 766 00:49:47,920 --> 00:49:53,359 that this time around sometimes we weren't. 767 00:49:50,480 --> 00:49:57,200 » I'm trying to make it quick. >> All right, I'm going to journ. 768 00:49:55,200 --> 00:50:00,200 » We're going to adjourn. Oh, 769 00:50:01,680 --> 00:50:07,680 » how was your Monday? You missed our Monday discussion, Andrea. Hope they're 770 00:50:04,559 --> 00:50:07,680 not open.