[0:00] I pledge allegiance to the flag of the United States of [0:03] America. >> To the flag [0:05] for which it stands, one nation under God, indivisible, with liberty and [0:11] justice for all. >> Roll call. [0:15] » Here. >> Here. [0:16] » Molly. >> Here. [0:17] » Francis. >> Here. [0:18] » Lynn. >> Here. [0:20] » Make a motion to waive the reading of the pre-read minutes. [0:26] » Second. >> All in favor? [0:27] » Aye. [0:30] » Um [0:32] update or open a public hearing on the 2027 budget. Ask if anyone has any [0:38] questions. Any questions on the 2027 budget? [0:46] Uh close the hearing on the 2027 budget. Commonwealth engineers project update, [0:52] memo retro. [0:56] » Hello. Um I think you guys should have an [0:58] updated memo. I do not have much to update this month. [1:02] I don't have anything to present. Um [1:06] 2026 community crossings project, work [1:10] continues. Um it's sounding like it's going to be wrapped up here in the next [1:14] month, month and a half. Uh concrete work should be finished soon. [1:19] We don't have a schedule for paving yet. That's continuing. [1:24] 2027 continues under design. I think the applications coming up here in [1:29] September. And then on the water projects under [1:33] construction, um we received draft pay applications, [1:37] but they weren't ready to be presented yet. Um it put them at about 30% [1:41] complete. So, they're also moving along pretty well. [1:46] Everything's continuing. Potholing's continuing. [1:49] Service line replacement continues as we get the right of entry forms received. [1:53] Uh hydrants and valves are under being [1:58] and um I think the filter media two of the three has been completed so that's [2:03] that's hopefully working really well for the [2:05] plant. Um, we have a construction meeting tomorrow [2:08] morning here. The board and welcome the board is [2:12] welcome to attend, call in or be in person if you can. [2:17] That's that's all I have unless you guys have any comments for me. [2:20] » Thank you. >> Thanks. [2:25] » Motion to approve Dana Withers pay app number two for $150,000 with six $16,700 [2:31] being >> I'll make a motion. [2:33] » Second. All in favor. [2:34] » Aye. >> Motion to approve Commonwealth payment [2:38] of $37,290 for construction engineering on field. [2:43] » Motion. >> Second. All in favor. [2:45] » Aye. >> Uh, motion to approve Commonwealth this [2:50] is for the 2027 community crossings grant. [2:53] Um. Motion to approve Commonwealth payment [2:56] for $11,620 for preliminary design and survey data [3:00] collection. >> Motion. [3:04] » Second. All in favor. >> Aye. [3:07] » Uh, wastewater preliminary engineering meeting on the 21st. [3:13] Contract is being assembled for design and addition services to break project [3:17] bidding. They are currently [3:20] reviewing funding options and we should expect to resubmit to [3:24] IFA >> next year. [3:31] » No, you don't have to there's nothing to pay for or anything. [3:39] » Uh. [3:41] Purple County economic development uh 2027 interlocal [3:45] agreement. [3:50] Oh, sorry. Um. [3:53] Motion to This is for the water improvements lead service line. Motion [3:57] approved Commonwealth claim of $30,000 for construction and commissioning RPR [4:01] and legal financial assistance. >> Motion. [4:04] » Second. All in favor? >> Aye. [4:07] » Motion approved Commonwealth 47 8 of $1,800 for construction and [4:12] commissioning RPR regulatory assistance legal financial assistance [4:16] building investigation survey and service line evaluation for the lead [4:19] service line program. >> Make the motion. [4:28] » I just want to make that clear. >> 47,827 [4:32] » Oh, okay. Second. All in favor? >> Aye. [4:37] » Rippe County economic development 2027 interlocal agreement [4:43] same as we've always done all's good grease to play pay to RCED [4:49] 12% of the 2027 added funds motion approved [4:53] Rippe County economic development 2027 interlocal agreement. [4:58] » I'll make the motion. >> All in favor? [5:02] » Aye. >> I would like to know if those charts are [5:05] telling me for construction expenditures are those real [5:09] numbers or >> No, they're from last month because [5:13] they're new numbers. We don't have a new pay up yet. [5:15] I'll get it I'll get the pay ups added to that. I'll resend it. Hopefully next [5:19] week. We We talked to the contractor today and [5:22] they're still working on their final numbers. [5:26] » All right, Sarah. Laying on the Hoosier Hills water [5:30] » Hoosier Hills water easement. So, Hoosier Hills has reached out through [5:34] their attorney requesting a easement. It's a perpetual [5:39] easement not to exceed 10 ft in width on either side of the water line and meter [5:43] pit as constructed. Um [5:47] or think it it it's just it's real estate owned by the town commonly known [5:52] as 550 and Osage. Um [5:58] This was sent out and alters there are corresponding temporary construction [6:03] along with it. Um I had requested for just an [6:07] explanation of the project and I think they're just doing improvements to their [6:11] line and I asked if there was a benefit to Osage and allowing this and [6:16] apparently they are your backup in the event you have a water catastrophe. [6:21] Um so obviously if the water was closed and the water is there um [6:25] it it you do have a benefit to it. The [6:29] um other issue with it I I think there was [6:33] an email that was sent out to your water superintendent. He had suggested that if [6:38] they would actually like reinstall the meter there that it might be a benefit [6:42] but they have no intention of doing that. It's not a big deal. If you if [6:46] there was that emergency and you needed to install it quickly it could be that [6:49] quickly. >> Okay. [6:50] » So I have not been made aware of of any issues with the easement um [6:55] from anybody like superintendents or anything. [6:59] So it's just a matter of whether or not you want to approve it. They there is a [7:04] little bit of time. I think they want to bid the project in December so he wanted [7:07] to take another look at it. Um you can table it for next month or so [7:12] it's fine. >> I'd like to table it so I can talk to [7:15] John. >> Okay. [7:17] » I'm I'm with Bill. [7:22] Uh I need [7:25] » Technically you need a person and a second to table a vote. [7:29] » You already have two. >> I'm I'm second vote to table. [7:35] » [clears throat] [7:37] » Uh motion to hire Rodney Weaver in for this gas street position. [7:42] » I'll make the motion. >> Second. [7:44] » All right. [7:47] Travis [8:02] The allocation was submitted today to the [8:06] county. It's a [8:09] Everything in there There's just more in depth. [8:13] It's 225 pages roughly. [8:17] There's no copies or anything. Everything is condensed down. [8:21] This is the final study here. This is the final study here. [8:25] This is a copy for your interview. [8:35] It's a It's [8:54] So, we've been here a multitude of time a [8:58] few times on this, but we've got a clear and concise plan on [9:02] where we're headed with this. Um [9:06] The site development has changed somewhat in structure based upon the [9:10] engineering. Uh We had um [9:15] I consulted with French and Associates and decided to go with a civil [9:18] engineering firm, Gonzales, based out of North Vernon, who has done [9:23] all the site work and site plan studies. Um French and Associates did [9:29] uh apply They did come and do the field [9:33] work on the topographies and provide that to the engineering. [9:37] Some things have shifted somewhat in um what I what my original thoughts were [9:43] based on what is actually there and uh stormwater studies. [9:49] Um There were some concerns at the last [9:51] meeting we was at a couple months ago of stormwater and how that would be. [9:56] We will be a 100% self-compliant on our We will be putting no water off on any [10:02] neighbor's property. Everything is directly ditched on us, retention pond, [10:07] um retention area. Everything is down [10:11] um to us. We um [10:15] They did There's a 100-year stormwater study. It is in this pack that we'll [10:20] leave with you. But it's a it's nearly 100 pages in [10:24] calculations and how that's been determined and how that's done. [10:29] Um We have been [10:33] So, we have compliances that we have to follow, chapter 80, 40.5 in the Ripley [10:38] County code books. That's the codes that we have worked [10:42] with the county. We've worked with engineering firm. [10:45] Lynn had sent me an email last week and with some other article stuff. I went to [10:49] the county um and asked them to pull any other documentations that we need to be [10:54] following, any other ordinances. They referred me back to 40.5 and said [10:59] this is the county codes. This is what we're following. So, that's what we we [11:03] proceeded with. Um In here is a completed application [11:07] which is a total of six buildings. Each building has a separate application on [11:11] it. Simply to keep it clear and precise in how we'll build one, build the next, [11:16] and build on. Um and our inspections will be done as that. [11:21] You guys have a construction plan of each proposed building. [11:26] That there are a group of uh there are there is a group [11:30] of [11:33] Let's see. There are three groups of uh [11:42] So, the first four buildings will be duplexes. [11:46] And they should be uh [11:56] That is the duplexes. Those are the four buildings that are right out here. [12:02] Those will have two car garages. [12:09] So, the duplexes will be completely handicap accessible. They'll be uh first [12:14] floor entrance, um [12:17] have a garage, everything in them. Um [12:21] compliance uh bathrooms, handicap accessible bathrooms. They are two [12:26] bedrooms, they are two full baths in each of those. Uh so, they I just still [12:30] think there's a need that people still like privacy in their master bathroom [12:34] off of that um in their personal residence. If they [12:37] have somebody come and stay with them for care, then they can go from that. [12:42] Those buildings are proposed there. They'll all be um [12:46] the construction will be uh concrete foundations, slabs poured, 2 by 6 [12:53] exterior walls, vinyl and veneer siding, and shingled [12:57] roofs. Uh [13:00] you also in here, there are the sixplexes. We had to drop [13:05] units off of those in the backside simply for stormwater reasonings and [13:10] parking reasons. The construction plan does show that we [13:15] have added that we needed an additional 24 parking spaces. We are more than [13:19] covered our additional space. Um we met with uh this goes to tech [13:25] review with the county. We dropped it off down there today. [13:29] Um and have emailed hard we have emailed this to them but they may want full sets [13:34] of this but they're they'll comply to make sure we're on that. [13:37] You've got engineer trust plans that are um part of the state or [13:43] are part of the state requirements on building permits. They're in here. [13:46] There's several pages on that. The last meeting you had told asked me [13:51] to get with each of the the superintendents of the various [13:55] departments and solve any concerns. Um we did do that. We met with [14:03] we have spoken with water and have a verbal no problem. We spoke with sewer [14:08] gave him that hey we're looking at 20 units. They've complied and my [14:12] understanding is they can consult with Commonwealth Engineering. [14:15] There's not a um there's not an issue there in hooking to [14:20] it. Obviously we understand um our proposal is to put a manhole at the road [14:26] there and then our sewer lines would tie into that and tie off of that. But it's [14:31] pretty in-depth and what the sewer trenches and all that have to look like. [14:35] So in here we put our utility letters. We have a letter of commitment from Duke [14:40] Energy. It actually the property was designed for a build out years ago and [14:45] the transformers are on the back side of the property now. So there'll be really [14:49] no new infrastructure. Nothing through any neighbor's yard. It's already been [14:53] installed. Um which was nice to hear uh as far as [14:57] where we're at. They've got the transformers are on the property right [15:01] at on our property line now so we don't have to we will have to not encroach any [15:05] neighbor's property at all for that. We have a compliance or a letter of [15:11] commitment from Trent Lindville to provide high-speed internet. He [15:14] currently does Buckeye but he also will do that. [15:18] Um out of these 200 and some pages, the [15:21] only thing that I believe we're missing still is our sewer letter commitment. [15:26] Everything else is plot. Everything else has been fulfilled. [15:30] You asked me to meet with the fire department. We met with the fire [15:33] department. We took a lengthy letter of their concerns, [15:39] their draft, their things. Everything has been addressed with them. [15:43] That's part of the redesign. There's turnarounds back there now. [15:47] As far as it's not you can't go in in 360 a a semi back there, but there's [15:52] there's turnarounds now. There's turnaround installed for the trash bins. [15:56] We're going to lock down the trash bins. It'll become much more secure area. The [16:01] whole place will be under surveillance. Most of it is currently now, but we [16:06] still got weasels dumping trash on us. It's just [16:10] we're having trouble with that everywhere we've got a dumpster. Except [16:13] at the car lot cuz it's right by the office door. But everywhere else we have [16:16] trouble with that. You have a very in-depth site plan. [16:21] I think they did I think it's nine pages long. It's pretty in-depth. I believe it [16:24] covers I had multiple meetings with the [16:28] engineers from Gonzales. There's been three different ones that have looked at [16:31] this. They have [16:35] They have done they I think they've done a wonderful job in detailing it out. [16:39] They have said that we have to deal with IDEM on this and that they will comply. [16:44] They said that's just a formality. We have hired them to go ahead and do that [16:48] additional permitting for us so that IDEM will be involved. And I think that [16:53] brings in I think that brings in a soil and water [16:57] conservation in this area. That they'll be in some aspects of that. [17:01] But they would told me how they They said that that would be in their [17:06] It's part of the package that we're paying them to to do for us. [17:10] The storm water design is in-depth. [17:14] We we understand it. There's no Like I said, there we you [17:20] know, last time there was concerns that we're going to be putting water off on [17:23] Shultz Street. Our [17:26] ditch swale starts at our property line. We can will hold all We are diverting no [17:31] water onto Napoleon State Bank. We're diverting no water onto [17:37] anybody no neighbor. So, that was a concern that I did not want somebody to [17:43] say we're flooding their garage. So, part of the design, there's 814 [17:48] linear feet of ditching and um 6-in drain tiles that go into this retention [17:54] area. This retention area is not deep. Uh it's like 18-in deep on the deepest [18:00] thing, but it also has They've got it designed out how we triple flow and get [18:04] our water out of that. [18:08] As far as I know, every section of 40.5 [18:13] on the code requirements has been met. There is nothing that If there is [18:18] something that has been left out, tech review will get that. Like I said, they [18:22] were given that today. Tech review will go My understanding is [18:27] it's the first maybe Tuesday or Wednesday Tuesday in [18:33] September. We have missed this month's already. [18:36] This will go on to Tuesday of the the first meeting in September to tech [18:42] review. And then they would issue any of their [18:46] um if they find things, which I suspect [18:49] there's going to be something that they're going to come back at us with. [18:52] That What do you need to resolve? We will um do that. [18:56] I do want to commend the town and Derek Walker. Um [19:01] he's been very very pleasant to deal with. Um seems very educated, very [19:05] professional. And you know, I've met with him [19:10] maybe three times now. And do you know and he's been wonderful [19:15] to deal with. And my understanding is the [19:19] county attorney, BZA representative, um, [19:23] Dave Osborne and maybe John Ertel sat on this tech [19:28] review. So, we provided them an exact copy of [19:33] this. The thing that you guys have added to this is that we have put in what a um [19:42] rental application looks like for us for renting from our properties. [19:46] We've been closed that we have included that. [19:49] We have also partnered, um, we will be partnering with Isaiah's [19:53] Image, which you guys aren't aware of, but that's all a a um [19:58] a home health agency that we will be able to offer this to [20:04] people moving forward. Once this is completed, we will [20:08] everybody will have an opportunity to do that. I have people there at all [20:12] different sets of financial aspects. I cannot limit [20:19] the age that lives there at Buckeye. People have the misconception that [20:24] Buckeye is a senior facility. We are governed by uh Indiana Housing [20:29] Authority. And we [20:33] I'm telling you their laws, they audit us, they go through our books [20:37] continuously. We have to provide who are um who our applicants are, reasons for [20:42] denial, uh uh everything. It's a very cumbersome. We [20:47] report We report monthly on that. So, we are under those guidelines to 2032 at [20:53] Buckeye. So, we are a facility that has to comply [20:58] to federal law. In there, we will be um [21:04] we are trying to curtail pets. It still is one of my number one thorns in my [21:10] side. However, there is nothing that any [21:15] attorney has told me I can do to combat a service animal. [21:20] I it is one of the most fictitious terrible laws for a landlord that I [21:25] don't know how ever got passed, but it is the card we're dealt. We were [21:29] proactive with our attorney. We drew up a [21:33] We can we charge a fee for the pet and we can charge a um [21:39] a uh a security deposit. [21:43] So, we do that. Does it deter them all? I find people [21:47] will go without food if they can still have another dog. So, we have limited to [21:51] one dog on our application. We've also limited that they have to know they have [21:56] to They on our lease agreement it is called [22:00] out that you can have one up to one animal and that animal can only be up to [22:04] 40 lb. Um [22:08] Now, I do know I may have a couple dogs that may be pushing 40 and so it's uh [22:13] it's something we're trying to work through. [22:16] But, any animals I do have people at Buckeye that there was no limit on the [22:22] amount of animals that they had. I do have a couple residents with three dogs [22:26] in those small apartments. Uh drives me crazy and we are you know, [22:31] we have been as landlords we have said we are going to audit them checking [22:36] those apartments and making sure they're clean and they're getting wrote up if [22:40] they are not and we find them where we find they're unsanitary. [22:44] As far as we have even brought in the health department on a couple situations [22:47] to say, "Hey, we need to do this." But, I think we're getting it. [22:51] I think we're curtailing it, so. [22:55] This is the application that we're presenting. [22:58] This is our final application [23:02] barring any tech review requirements. If tech review comes to us with something, [23:07] we're going to work it out. We're going to figure it out. [23:12] So, we're here to ask again [23:15] for a to complete our application, we need a letter of sewer approval. [23:22] » What's [23:25] We have that form, Travis. It just needs to be filled out and signed off. [23:29] What do you call those county offices? Once that's [23:33] » I'm here. >> Done. [23:34] » Once that's >> Once that's [23:35] » That's part of the process. >> Well, what's the hold-up on getting [23:41] » I'm not sure I've talked to any of the sewer maintenance about it, so [23:44] Do you have a copy of the form? >> I've been here two or three times. I've [23:48] met with the >> Do you have a copy of the form? [23:52] » I know what the form is. It's a [23:55] » So, is it that they're waiting like what you presented today in your [23:59] your final application, they need to have reviewed by Commonwealth? [24:04] » Commonwealth >> They need to fill out the form and then [24:06] it >> Commonwealth reviewed our sewer there. [24:09] » I thought Alex had already >> Alex has told me she's been here to sign [24:13] the letter and has been told not to I was told I mean [24:18] » I'll just have to contact Alex tomorrow and find out. [24:21] » She's told me I mean I've seen her and she's done the work. [24:24] » Yeah, she's signed off on it. We still have that form. [24:30] » I thought that's what this was all about. [24:33] » I've never seen a form, Chris. I mean, there was a formal letter that you guys [24:37] typically sign in all of our other fields. [24:40] We've just said we need this letter and I'm not aware of any form. [24:45] » I mean, she signed off She's She's seen what we presented. [24:49] » They signed off. Tony signed off. It's not so long ago we go back. [24:57] » We'll have to do some of this, but >> What's to review? [25:02] » I'm not sure Travis, but I can't just pass it out of hand without talking. [25:06] » So what you can what you can do is [25:10] is you can either I mean it it it it appears that she [25:15] signed off on it. That the two utilities that need to sign [25:18] off on it have signed off on it. If you just want to confirm that what was [25:23] presented is what they signed off on. >> Exactly. [25:26] » You can do that as soon as they confirm it. [25:29] » Send it to the guy. >> You got the letters, right? [25:33] » Yeah. >> If it's not that, what was signed off on [25:35] it? >> This [clears throat] is bizarre. [25:38] » Lynn, in all due respect, we need a time frame. [25:41] I've been 18 months here in this. >> So I don't know how long it's going to [25:45] » I don't know. I'll just have to get and make sure they review the current set of [25:47] drawings. >> Well, you definitely need a by tech [25:49] review in September, right? >> I need it now. I mean I can't we're [25:55] we should I don't see why we couldn't [25:59] put this up in an hour or a week to be honest with [26:01] Let's review with everybody and make sure they're reviewing the same drawings [26:04] you presented. If signed off on that, we should be [26:07] good. [26:10] Is that I mean can we get a we can get a commitment that we can have a letter by [26:14] the end of the week with the same plans? >> I can't guarantee that, but we'll try to [26:17] get We got to get in touch with everybody [26:20] and make sure they review the same drawings. I don't If that's the case and [26:23] that's what they reviewed I wouldn't be opposed to that. [26:26] » No, I wouldn't be pissed either. >> But if they reviewed the information you [26:30] presented today and they're good with it [26:35] I can't do anything. >> Well, I will meet I will go see Alex in [26:38] the morning. And give her She's never seen this plan. [26:42] I mean she hasn't seen the geo the storm water sewer. [26:46] She has seen the total number of units. I mean it's nothing different than what [26:49] I submitted last week. >> Okay. So just just can have her review [26:53] it confirm it whether that there's no changes based on the letter. [26:58] » Minor detail on there. Nothing very minimal. But, under eight oz good. [27:02] » That's Tiny Wood. Yeah. Very minimal, but just a half. That's [27:07] what you wrote. [27:10] » And I think Gonzalez is doing work in the town right now for the [27:13] » Yeah, that's Tiny's Yeah. >> Yeah. I didn't see that, but I didn't [27:17] call him on it today. >> Understood. [27:20] » So, [27:24] All right. We'll try to get back with you by the end of the week on [27:30] Thanks, Josh. Okay. [27:34] Like I said, I'll go see Alex tomorrow. [27:44] Uh we will be taking comment on items that were on the agenda today. If they [27:48] weren't on the agenda, they will be If we agree to take something up, it'll [27:52] be taken up in a public venue. We're not taking comment on things that [27:56] aren't on the aren't on the agenda, so. Now time for uh [28:01] Yes, we'll go to Alex first. All right. You got anything? [28:05] » Yes, sir. [28:20] So, last month we had 76 calls for service. [28:23] And 21 traffic stops, four citations issued, one warning issued. [28:28] And 17 town ordinances, 15 warnings issued. [28:32] Uh eight citizen assists. Responded to six accidents or EMS [28:36] assists. And 32 criminal calls for service with one arrest made. [28:41] Um And that Eric Gammy has started. Um he's [28:44] now on his own. He's doing great. So. [28:48] Um I think [28:50] » on the speed limits [28:53] » I'm still trying to get them squared away on the um, crosswalk down there by [28:57] RMC. They seem to think that that's something we take care of, but my [29:02] understanding is that's on 421. >> They being INDOT. And then what about [29:06] the one on the north side of town, by the school? I know the school had put [29:10] » I see. Those are um, those are INDOT signs that the school [29:13] had INDOT put in. But [29:15] » And I thought we were going to put some light on Railroad Avenue. [29:18] » Railroad and West Fairground. At the edge of town is where I want to put [29:22] those. >> So, where are we at on those? [29:24] » I'm going to try and get with um, Steve and Rodney [29:27] and try and get those up here in the next couple of weeks. [29:30] » Good. So, by the way >> I know they're busy being just two of [29:33] them right now, but [29:37] » All right, thanks. You need anything from us? You good? [29:39] » Yeah, I think we're good. >> Thanks. [29:42] Uh, anybody from the public on anything that was in the agenda? [29:46] » Can you tell me where I can find this agenda? [29:49] » It's online before the >> Good. That's what I thought. [29:51] » It wasn't. >> That's what they discussed today. [29:54] » Okay. [29:57] » Yes, sir. Uh, I'm William Mitchell with the Optimist [30:01] Club and I'd like to ask for permission for stoplight [30:05] uh, collection for candidate for cancer for Saturday morning from 8:00 to 12:00 [30:09] on September the 12th. It's the same weekend that we did last [30:15] year. >> Oh, I'll double check the calendar and [30:18] we'll call you tomorrow. >> Okay. Okay, thank you. I don't have a [30:21] problem with it if it's for a good cause. [30:26] Anybody else? [30:30] » Is there any process for the neighbors to look at? [30:33] » That would be through the county. That would be the [30:37] » Do you know if that's before or after the tech review? [30:40] » I'm not sure how that would go. I'm not I can't comment on the county's [30:44] procedures. I have hard enough work. [30:48] Yeah, I'm not sure how that would go on that. [30:54] Anybody else? >> Does NCDOT have to look at it? [30:59] » If it takes in public comments, I would assume so, but I can't speak to that. [31:04] So, [31:13] Thank you, everybody. [31:20] Motion to adjourn. [31:23] Second. All in favor,