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I will call to order the Ottawa City Commission meeting for August 19, 2026. May I have roll call, please? Mayor Clayton? Present. Mayor Pratton Crowley?

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Commissioner Allen? Present. Commissioner Skidmore? Present. And Commissioner Van Leiden? Present. Thank you. We present and have a quorum for today. I want to welcome everyone here in the audience as well as those watching online. We will do the pledge of allegiance followed by the invocation by Pastor Dakota Smith from Ottawa Bible Church.

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all right

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thank y'all for having me just a brief word this morning from Proverbs chapter 16 it says

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this in verse 24 pleasant words are a honeycomb sweet to the soul in healing to the bones and maybe the

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question could be, well, sweet to who's soul, sweet to whose bones. And that that phrase

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sweet to the bones is ancient language for, it's good for your body. And I think there's an

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indication of the words that we use are not only good for the soul and the body and the health of

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everybody else, but think about the words that you use every day and how that affects your soul,

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your body, your health. Some of the most negative things that you could say are actually the things

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that bring the most stress and tension and pain upon you.

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So there's a way to say things that are said well,

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and I don't know about you,

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but I need to say better things for my own physical health.

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Amen.

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With that being said, let's pray.

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Father, thank you for today.

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Thank you, that you love us.

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Thank you for this meeting.

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Thank you for those who lead our community.

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Thank you for those who are concerned about our community.

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Thank you for Ottawa, for Franklin County.

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We love this place.

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We call this place home.

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We thank you that your gracious hand is over it, and we just ask you for wisdom and for guidance and everything done on today's agenda and Lord that we'd seek to be pleasing to you in Jesus name. Amen. Thank you all.

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Thank you pastor.

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Mr.

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Mayor.

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Yes.

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I move that the Ottawa City Commission recess into executive session for consultation with

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legal counsel to include can go law firm and mayor pro temp Crowley by phone as needed.

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To discuss matters deemed privileged in the attorney's client relationship regarding pending

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legal matters pursuant to the exception provided in KFA 75 dash 4 319 B2 for a time not to exceed

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45 minutes. The open meeting will resume here in the Commission Chambers, no later than 9.50 AM.

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We have a motion. Is there a second? No second, then. Motion to second. All in favor say aye. Aye. All opposed.

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Executive session.

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Stand for a motion to come out of executive session.

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We have a motion, is there a second?

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Second.

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Motion is second.

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All in favor say aye.

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Aye.

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We are back from executive session.

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That will take us to item 7, consent agenda, which includes notice to set a public hearing

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date for intent to issue IRBs for Kansas State Bank.

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July 2026, Finance Monthly Report.

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Partner agency reports for July 2026 for Ottawa Main Street and Ottawa Library.

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award of construction contract for 15th Street Traffic Signal and sidewalk in an agenda approval.

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Mr. Mayor.

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Yes.

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I would move that we approve the agenda with the amendments of adding item 8 which would

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be discussion with Ms. Michelle Stewart at Kingville Law firm and then item 9, which is to consider

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notification to county clerk.

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We have a motion for the consent agenda.

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Is there a second?

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I'll second that.

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Motion in a second. Any other discussion?

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All in favor say aye.

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Aye. All opposed.

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Motion passes.

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It takes us to item 8.

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Sorry, what was your any motion discussion with?

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Michelle Stewart with the.

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Okay discussion with Michelle Stewart with hinkle law firm.

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Welcome.

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My

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name is Michelle Stewart.

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I'm an attorney at hinkle law firm.

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I've spent most of my career advising and representing.

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the public entities and I was retained by this commission to evaluate the initiative

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petition submitted to this commission on July 7th, I'm sorry, August 7th, 2026 and the

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petition was submitted to the commission under KSA 12-3013 and so I undertook an evaluation

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of the petition to determine whether it met the requirements for the statutory submission.

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I do believe commissioners that the procedures to submit the petition to this body were satisfied,

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and those were certified by the county election clerk that the required signatures were submitted and

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included with the petition, but petitions under this statute do not apply to ordinances

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that are deemed to be administrative in nature. And so in order for a petition to be considered

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by this commission or submitted for a vote on a ballot, this commission needs to understand

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whether the proposed ordinance is a legislative one or an administrative one. And if it's administrative,

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of it's not a proper petition under this statute.

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So I undertook an evaluation and obviously the statute does not give us the guidance

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as far as what you look at if something is administrative or legislative.

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So we go to the courts and the Kansas Supreme Court has given us guidelines for guidance

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factors to look at.

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And if a petition for ordinance, when you look at those guidelines, is quite clearly

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and fully legislative, then this commission either takes action or places not about it.

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If it's principally executive or administrative, then it is not a proper petition pursuant

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to the statute, and the governing body is under no obligation to adopt it or submit it to

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the election.

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And so if you look at their four factors and I'll briefly give the commission an update on what those four factors are and my evaluation of the petition.

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The first factor is that it does the petition create a new R policy.

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Well, the proposed ordinance anything that's new is obviously could be deemed new so you could say that may meet a legislative factor.

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But the courts in evaluating whether a petition for ordinance creates new law, it really

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looks at what are you actually trying to do.

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And when you look at this petition for ordinance, it pertains to a segment of the city's existing

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development plans and the ordinance proposes to prevent the city's execution of its existing

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zoning and land use codes and regulations.

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and the courts have found that makes a proposed ordinance administrative in nature and not legislated because you're not adopting a new land use or zoning plan.

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It is not, it is changing one segment of an already existing plan, so it's not necessarily a new policy or law.

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The second guideline that the courts tell us to look at to determine whether a petition

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for ordinance is administrative or legislative is whether it declares a public purpose and

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provides a means to accomplish that purpose.

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The ordinance does have a stated public purpose, but simply because it states a public purpose

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to preserve municipal utility capacity, protect public resources, public investment, etc.

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That doesn't mean, again, based on court guidance, that it is legislative in nature.

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Because the proposed ordinance impacts land in the entire city of Ottawa, but it impacts

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a smaller segment, again, of the city's overall zoning and land use comprehensive planning.

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And because the city is the entity that controls land use zoning and comprehensive planning,

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the planning process by the city ensures that growth is done within cons, or with consideration

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of all factors, not just one business, not just one resident.

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It considers all of the factors and zoning and also land uses that encompass the whole city,

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not just one segment of the city. And here this proposed ordinance singles out one type of use

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and prohibits it without regard to zoning or rights of any other property owners or residents.

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And the ordinance also doesn't meet the second part of that guideline because it doesn't supply a

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means to accomplish its stated purpose. There's no new administrative apparatus or funding

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to be appropriated for enforcement of this ordinance.

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The enforcement mechanism in the proposed ordinance relies on existing city code or other

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applicable laws.

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And so when you look at this guideline, it also renders this petition, one of an administrative

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character versus a legislative character.

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In the third guideline, and this is one that the courts have talked about as being waited,

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that they look at this one very closely, is does the petition for ordinance intrudent

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to an area of government requiring specialized training and expertise.

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And here in the proposed ordinance, it is a matter of direct prohibition, but it is, it

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tasks the city with determining the aggregate designed electrical load of a structure or group

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of structures. It also requires that the designated load be calculated regardless of whether

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they're separate ownership metering permits are phasing and all of those are determined by

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the city with by those people within the city with a specialized knowledge about metering permitting

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and phasing of design and so it inherently requires knowledge and expertise that falls within

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the specialized training and experience of those people in municipal government that only

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the city possesses. So the threshold determination for even considering

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the statute about whether a proposed building or group of buildings upon build out would

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be greater than 25 megawatts will depend on the city's intimate knowledge of its own utility

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capabilities infrastructure that persons outside the city don't possess without the special

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knowledge from the city. It also would the ordinance change the city's power that's been

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granted to it by the legislature because it prohibits issuing variances, special or conditional

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use permits. And again, those are taken into account by those city personnel tasks with considering

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the city's overall zoning and comprehensive land use plan. The practical effect of the proposed

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ordinance locks the city into its current zoning and land use plan. And the Supreme Court has noted

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that such a sweeping change in a city's land use or zoning plan requires specialized knowledge and training in order to fully comprehend it and implement it.

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Again, information based on the city's overall guidance and knowledge that has impacts from different areas that all have to come together to make appropriate sweeping zoning and land use changes.

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And the fourth guideline is does the matter address, there does the petitioner proposed

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ordinance address matters of statewide concern.

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And this in my review falls squarely into the administrative area again based on case

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law.

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The more predominantly is because the legislature, the state has given the cities the power

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to enact planning and zoning laws within its city.

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And that's Kansas statute 12-741.

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So the state has given control over the decision-making process

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of how land is used within a city to the cities.

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And just for everyone's clarification,

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when I keep saying zoning, I understand the petition talks

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about a land use, but zoning is defined by statute

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as the regulation or restriction of the location and uses of land and buildings.

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So zoning encompasses how land is used.

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So I didn't want to, you know, for clarification, I don't want anybody to think it's just a zoning requirement,

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but the cities were given.

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The cities have been given per statute by the state, the power and ability to adopt

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adopt restrictions and regulations on the use of land and the proposed ordinance would

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impede that authority of the city that has been given by the legislature. So the proposed

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ordinance is not a matter of statewide concern. In fact, the state has given this power to the cities

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and implementation would

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The city's current or future land use plans and zoning and development. And under the fourth guideline that the courts have given us to consider, it would also be fallen to the administrative category. And so based upon my review of the Kansas Supreme Court law, some subsequent court of appeals decision, which also interpreting that Supreme Court decision, which for the commission's information

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was decided in 2009 by the Kansas Supreme Court.

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So where a proposed ordinance circling back to the beginning of my comments, the commission,

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where a proposed ordinance is administrative and character.

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It is removed from an initiative and referendum process, provided in 13-30-13 entirely.

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And there is no duty by this commission to adopt the ordinance or submit it to a vote

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of the electors because it only attaches that duty or obligation only attaches to proposed

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ordinances that are legislative.

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And based on my review of the petition and the guidance from the Kansas Supreme Court,

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The proposed petition that was submitted to the commission on August 7th, 2026, is administrative

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and character and cannot be considered or submitted because it does not fall within the requirements

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of 12-3013.

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So I'm happy to answer any questions the commission has.

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You had mentioned that there are four guidelines and that this falls into the administrative category

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or any, is it required to meet that criteria or in all four categories or is it one category

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or what does that look like?

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Good question.

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It does not have to meet all four.

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So there can be times where two out of the three or three out of the four are legislative

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but one is administrative.

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What the courts have found because the statute just simply excludes anything that's administrative.

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So, it is an administrative ordinance is not part of the statutory referendum process.

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What the courts have found is that you have to, the ordinance proposed has to be quite

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clearly and fully legislative and not principally executive or administrative.

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And in the Kansas Supreme Court case that is the controlling law as of today, the court

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there found two of the four factors were legislative and two were administrative and ultimately

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found that the proposed ordinance in that case was administrative because the administrative

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aspects overcame any other legislative characteristics of the proposed ordinance.

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So it doesn't have to be fully, we don't have to meet all four of the guidelines for it to

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the administrative, but because it is not solely and quite clearly and fully a legislative

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ordinance, it falls within the administrative capital.

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Do we have any other questions for Michelle?

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I don't think so.

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Thank you.

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Thank you.

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Thank you.

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That will take us to item 9.

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Consider notification to county clerk.

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Mr. Mayor.

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I move that we approve or allow Michelle Hinkle, Michelle Hinkle, Michelle Stewart to notify the county clerk of refining.

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We have a motion. Is there a second? I'll second that. We

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have a motion. A second. Any further discussion?

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I just want to say thank you for your work.

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There's a lot to that. Obviously, you mentioned so many things that I had never even even heard of.

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Um, obviously, um, so we appreciate the time that you put into reviewing that for us.

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Um, the explanation that you gave as well. So yeah, thank you.

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May I have a roll call please? How do you vote, Commissioner Vanley? Yes.

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Commissioner Allen? Yes.

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Mayor Potimcrawley is absent. Commissioner Skidmore? Yes.

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And Mayor Clayton? I vote yes. Motion passes.

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That will take us to item 10 public comment.

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We have one registered Greg Hazen

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just like to say on this data center deal. It's pretty bad. You guys got to go behind closed doors.

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Your communities out here. What are you guys trying to hide? What are you trying to prove?

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You got to go behind closed doors for the people that come here.

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They sign, give you all the paperwork and everything you need and you still go behind closed doors and don't tell them that

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I would just love to hear what goes on behind in closed doors.

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Because it ain't right if you got something to hide.

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Come out and say I got something to hide.

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Thank you Greg.

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That will take us to item 11 declaration.

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At this time, I'd like to give the commissioners a chance to declare any conflict of communication

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they've had that might influence their ability to consider today's issues impartially.

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Hearing none, that will take us to item 12.

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Unfinished business, pardon me, we'll skip item 12 unfinished business as we have none.

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Item 13, new business.

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13A is consider a resolution setting a public hearing date or South Haven

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Estates reinvestment housing incentive district. The governing body will

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consider a resolution to set a public hearing to review and consider the

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establishment of South Haven Estates R-A-H-I-D and the associated development

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agreement with Assistant Director McCurdy. Welcome.

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Morning. Thank you for having me. And for the introduction of this item. So I'm

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We are today to discuss the resolution on the table for today is just setting a public

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hearing to consider establishment of a RID for the South Haven Estates development project.

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So the city received an incentive request from developer Premier Holmes LLC, the proposed

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location for this project and the associated potential RID district is 916 West 17th Street.

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So previously, this lot has been vacant for a long time, but it was connected to the church to the south here, and it was created via a lot split in top of this of last year.

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So their proposed development will include 23 for sale homes, single family homes here in this, like I said, vacant lot.

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So just a little bit of a timeline for you.

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You first heard this project last year where a resolution was adopted and determining the

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need for housing within the city of Ottawa and it set forth the legal description of this

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proposed district.

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Then we sent that resolution to the State Commerce Department because they have to verify

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that yes, we do in fact have a need for housing and that we meet the criteria for establishing

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an RIT district which they did confirm.

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So, this project is eligible for under the RHAD Act, Incident Bill No. 17.

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So, this allows reimbursement for eligible costs related to these types of project housing projects,

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which include extension of infrastructure, vertical construction, which is in very limited situations.

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This is not a project where they have asked for that.

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It would be eligible based on criteria, but that is not what we used for our consideration in the feasibility study.

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and or Downtown Second Floor Living.

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Like I mentioned, it's going to be 23 for sale single homes, so there'll be three unique

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floor plans ranging in square footage from just over 1500 to just under 2500 square feet.

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And these are slightly different price range than we've talked about in previous RHADs, but

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there's still meeting housing needs that were identified in the housing study for Ottawa,

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which identifies all of our housing needs on all levels.

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Parental and for sale, that housing study is something we do by

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annually, which is a requirement for the RHID Act that we have

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that established as a city.

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And so this meets two different sections of needs.

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Houses that are in the Christchurch range of 350,000 to 499.

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It's supposed to be 44999.

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Sorry, I see a typo in my own work.

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I acknowledge that and then also need for houses there's a need for 54 new houses in the 450,000 price range.

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So this meets both of some houses in both of those categories because of the three houses the proposed sale prices are 350,000 to 500,000.

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And

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just for those who do not work in incentives every day, I thought we'd include this little

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timeline so you'd understand the process. So, actions that number one happened last year,

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like I mentioned previously, the RHAD sending the request off to Commerce,

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sending their feedback. Feasibility study was completed by city staff.

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We did meet with the Economic Review Committee, which includes the City, Franklin County,

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and the school board as they are the three taxing or largest taxing bodies in this county and then this

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we're in action set number two today which is just a resolution to set a public hearing date

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regarding the intent to establish the RHID. If this resolution passes we will hold the public hearing

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October 7th which is adherence with the we would send notification, public notification out

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allow the amount of days necessary and then we would consider the ordinance after that after the public hearing.

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This also this incentive does involve a 30 day protest period for the school board and the Franklin County, which is why we meet within an advance to make sure that everybody is in support of a project.

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Financial considerations, so we did complete the statutory way required feasibility study.

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It does support the reimbursement request of $1,345,575 dollars for retrospect if you did

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not read the feasibility study.

283
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This project is over a $10 million project budget, so just a clear picture on the reimbursement

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request.

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Legal considerations.

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Today's resolution was prepared by the city's bond council, reviewed by the city attorney.

287
00:26:33,360 --> 00:26:40,940
Again, it just sets a public hearing date of October 7th to consider this RID and this

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obviously aligns with the city's strategic alignment related to housing and neighborhoods.

289
00:26:47,120 --> 00:26:51,680
And the staff recommended station today is to approve the resolution or refer this to

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a future meeting.

291
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And for that, I'll stand for questions.

292
00:26:56,040 --> 00:26:57,900
Thank you, Assistant Director McCurdy.

293
00:26:58,540 --> 00:27:03,100
Could you just touch on, you know, if folks don't know on an RID, how does, you know,

294
00:27:03,100 --> 00:27:05,920
So seeing $1.3 million, how does that get paid?

295
00:27:06,400 --> 00:27:07,540
How does that money...

296
00:27:07,540 --> 00:27:07,780
Sure.

297
00:27:08,460 --> 00:27:14,780
So I'm going to go back to the visual of the lot just so you guys can fully understand

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it.

299
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This lot right now is a vacant lot.

300
00:27:18,400 --> 00:27:25,980
So it has a set, basically what happens is if this resolution, if this project passes and

301
00:27:25,980 --> 00:27:32,040
we establish an RHD, right now this is just a vacant lot that makes a set amount and

302
00:27:32,040 --> 00:27:38,640
we call it the base value. So it would freeze the tax valuation today in that disbursement

303
00:27:38,640 --> 00:27:41,800
that originally that currently goes out to the city and accounting the school board

304
00:27:41,800 --> 00:27:48,400
would continue to go. And then what we call, we call it increment generated. So for every

305
00:27:48,400 --> 00:27:55,020
house that's built, then this will split into 13, I mean 23 lots. And so then you'll have

306
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23 homes that are all priced much higher than the vacant lot is.

307
00:28:01,080 --> 00:28:06,080
And so all of that increment that's generated, that's how we reimburse the developer.

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00:28:06,720 --> 00:28:11,080
Now he doesn't, though they don't automatically get their reimbursement, they do have to

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certify their expenses.

310
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So even though they've asked for this $1.3 million, if they actually end up with less certified

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00:28:19,240 --> 00:28:24,920
expenses than they only get reimbursed for what's certified, and they have set timeline

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that they have to comply with.

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So we could establish an RID, but if they don't get all the homes built or the increment

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doesn't generate the way that the projections show, there's usually a time frame and a

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00:28:39,900 --> 00:28:41,140
dollar amount associated.

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00:28:41,720 --> 00:28:50,640
So the RID Act actually allows for 25-year agreement, but part of the feasibility study showed

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that in order to generate the projections show generation in less time so the

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00:28:57,580 --> 00:29:03,180
next step between now and the public hearing is the negotiation of the

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00:29:03,180 --> 00:29:06,880
development agreement which outlines all of these terms that I'm talking about so

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00:29:06,880 --> 00:29:10,440
these haven't been set they will be set between now and then with the

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00:29:10,440 --> 00:29:17,400
development team and so that's where we would outline the dollar amount that may

322
00:29:17,400 --> 00:29:23,660
meet their needs to make their project feasible and the timeline that the

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00:29:23,660 --> 00:29:29,140
feasibility study shows that this project could generate it. And so by

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00:29:29,140 --> 00:29:33,020
allowing by having both of those things we motivate the developer to do their

325
00:29:33,020 --> 00:29:39,820
development quickly and we hold them accountable to what they said they're

326
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going to build. Thank you. The housing study that was done in 2025 was

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00:29:47,250 --> 00:29:48,790
Separate five-year plan, do you recall?

328
00:29:49,290 --> 00:29:53,310
No, so it's a by-annual, so we will need to do a new one next year.

329
00:29:53,690 --> 00:29:54,950
Other house, okay, that's all right.

330
00:29:55,510 --> 00:29:59,790
And I think it's great that this plan fits well within our housing.

331
00:30:03,560 --> 00:30:27,080
I think it fits well within that neighborhood too. I like that as well, as we have homes just to the west of comparable value. I think this is a great thing. I look at this, I see, yeah, we're getting minimal tax income on this property right now. And this will only enhance that property and provide a need in our community at the same time. So I'll make a motion. We approve item number. I'm trying to figure out what this one is.

332
00:30:27,080 --> 00:30:28,600
13 or 13.

333
00:30:29,080 --> 00:30:30,360
Change the soul to a

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00:30:31,580 --> 00:30:35,220
make the motion. We approve 13 a second.

335
00:30:35,760 --> 00:30:37,860
Motion and a second. Any further discussion?

336
00:30:40,250 --> 00:30:42,610
And to clarify this is setting the date for the public care.

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00:30:42,710 --> 00:30:44,550
Yes, all this has a set of public hearing date.

338
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And then we will be back with the full plan, the full development agreement.

339
00:30:48,290 --> 00:30:49,470
And that will all be out there.

340
00:30:50,010 --> 00:30:52,910
And the public hearing does allow for public comments on the project.

341
00:30:53,350 --> 00:30:54,170
Thank you.

342
00:30:55,450 --> 00:30:56,730
May I recall, vote please?

343
00:30:57,630 --> 00:30:58,270
How do you vote?

344
00:30:58,490 --> 00:31:00,270
Mayor Pratton Crowley is absent.

345
00:31:00,470 --> 00:31:01,150
Commissioner Skidmore?

346
00:31:01,530 --> 00:31:01,730
Yes.

347
00:31:02,330 --> 00:31:03,450
Commissioner Van Leiden?

348
00:31:03,750 --> 00:31:03,910
Yes.

349
00:31:04,290 --> 00:31:05,150
Commissioner Allen?

350
00:31:05,410 --> 00:31:05,550
Yes.

351
00:31:05,990 --> 00:31:06,650
And Mayor Clayton?

352
00:31:06,970 --> 00:31:07,430
I vote yes.

353
00:31:07,790 --> 00:31:08,210
Motion passes.

354
00:31:08,490 --> 00:31:08,790
Thank you.

355
00:31:08,830 --> 00:31:09,210
Thank you.

356
00:31:10,890 --> 00:31:16,850
That will take us to item 13b, which is second quarter, 2026 Community Partner Reports.

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00:31:18,950 --> 00:31:23,110
Number 13b1 is Auto Main Street Association and Director Sarah Stoffer.

358
00:31:32,990 --> 00:31:36,670
So I'm reporting on second quarter, so I have to go backwards a little bit.

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00:31:37,370 --> 00:31:40,350
I had to do some thinking on this on what all we have done.

360
00:31:41,330 --> 00:31:44,370
So I'm going to give you some stats here and different things that we've been doing.

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00:31:44,630 --> 00:31:50,010
So in the second quarter in my Kansas economic report that I have to give to Kansas Main Street.

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00:31:50,530 --> 00:31:54,110
We had 1,000 and three and a half hours of volunteer work.

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00:31:54,610 --> 00:31:58,090
If you put that to the state rate of 33.49 per hour,

364
00:31:58,090 --> 00:32:02,930
that is $33,607 in volunteer work done in our downtown.

365
00:32:04,070 --> 00:32:07,090
We kicked off our third Thursdays that run April through October.

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00:32:07,990 --> 00:32:10,550
We had another successful Piccadilly fundraiser.

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00:32:10,830 --> 00:32:13,330
A huge thank you to those that volunteered donated

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00:32:13,330 --> 00:32:16,110
and made this event possible.

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00:32:17,230 --> 00:32:20,670
We hosted One Delightful Life, which was the travel blogger.

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00:32:21,010 --> 00:32:25,890
I have previously worked with her with Northeastern Kansas Tourism

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00:32:25,890 --> 00:32:30,930
and she's going around to other Kansas Main Street communities and doing travel blogging.

372
00:32:31,530 --> 00:32:35,010
She has since put out her blog and we've been getting quite a few hits on that.

373
00:32:36,130 --> 00:32:40,990
We attended the conference and for nationals and Tulsa.

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00:32:42,070 --> 00:32:44,250
While I was there is whenever the tornado hit.

375
00:32:45,410 --> 00:32:49,770
And while I was we were fortunate that our downtown was not hit.

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00:32:50,210 --> 00:32:53,630
It was a good reminder of how well we pulled together as a community

377
00:32:53,630 --> 00:32:58,110
because while I was not here and in the in the community as I was at

378
00:32:58,110 --> 00:33:02,810
Nationals, we were able to pull together and have a donor come in and still

379
00:33:02,810 --> 00:33:07,710
support our downtown businesses during that time as well as support our first

380
00:33:07,710 --> 00:33:12,990
responders that were working during the scenes as they were all able to have a

381
00:33:12,990 --> 00:33:17,650
free meal. We kicked off our membership drive. We do ours a little bit different

382
00:33:17,650 --> 00:33:22,990
than some. We kick ours off in May. We wrap it up in August so we are in the middle

383
00:33:22,990 --> 00:33:27,990
wrapping up our membership drive at the moment. We are set, hopefully, to hit our goal for this year.

384
00:33:28,790 --> 00:33:36,430
We kicked off with other community partners, Chamber, Library, ORC, Historical Society,

385
00:33:38,030 --> 00:33:42,450
Auditorium. There's 10 of us in the organizations that did the Summer Lanard program,

386
00:33:42,750 --> 00:33:49,230
and those were the little pins that went around. A big win for us in this quarter was we were

387
00:33:49,230 --> 00:33:54,030
announced that we received a historical trust fund grants.

388
00:33:54,750 --> 00:34:01,390
That check was delivered this last week, so $87,360 went into a building and local business

389
00:34:01,390 --> 00:34:06,050
owner that does not have to be repaid, that is a grant to a downtown building.

390
00:34:06,810 --> 00:34:10,030
We attended Destination Boot Camp in Denver, Colorado.

391
00:34:10,770 --> 00:34:16,010
We took five businesses with us, and this was in partnership with the Chamber and the

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00:34:16,010 --> 00:34:20,130
community program as the network can just covered the cost for those businesses to attend

393
00:34:20,130 --> 00:34:24,870
then they just had to pay for their hotel stay and expenses beyond that.

394
00:34:25,650 --> 00:34:30,390
In that, we're hoping and we are seeing that the businesses are continuing to work together

395
00:34:30,390 --> 00:34:36,290
and that they are doing some branching out and exploring different ways to bring destination

396
00:34:36,770 --> 00:34:44,530
people to through tourism, through branding and to the network of three to four hour range

397
00:34:44,530 --> 00:34:51,670
of communities. We hosted the Candice Main Street quarterly training. We had about 80 people in

398
00:34:51,670 --> 00:34:57,730
town. The State Historical Preservation Office, otherwise known as Shippo, was a huge part in that,

399
00:34:57,850 --> 00:35:04,710
and the reason why we were asked is because per Shippo, we are a hotbed of activity in the

400
00:35:04,710 --> 00:35:10,630
Historical Department right now, and they came and did quite a few presentations to the other

401
00:35:10,630 --> 00:35:16,390
state main streets and how you can work into the state historical tax credits.

402
00:35:17,050 --> 00:35:21,350
Preservation on the downtown buildings we partnered with Diana Sarsinic Dean at

403
00:35:21,350 --> 00:35:25,550
the Historical Society, did a presentation there with the Zilner building as

404
00:35:25,550 --> 00:35:31,830
well as the downtown walking tour. That leads me to my last update of our

405
00:35:31,830 --> 00:35:37,570
historical tax credits. We currently have 12 projects in the queue and we are

406
00:35:37,570 --> 00:35:42,570
are representing $1.6 million at least in investments being done in our downtown right

407
00:35:42,570 --> 00:35:48,690
now. With that, we'll be 40% hopefully back to those somewhere able to do a federal

408
00:35:48,690 --> 00:35:53,590
on top of it and could be up to 60%. But that doesn't stand for any questions.

409
00:35:56,470 --> 00:36:02,090
Thank you. And as you mentioned, yeah, going back to second quarter is going back away. I

410
00:36:02,090 --> 00:36:06,410
did see from Port Jane Teaks share that the guy from destination bootcamp was here last

411
00:36:06,410 --> 00:36:07,070
last week, two weeks ago.

412
00:36:07,070 --> 00:36:07,290
Yes.

413
00:36:07,530 --> 00:36:13,450
So, part of going and taking a group or a community as a to the class, if you have enough

414
00:36:13,450 --> 00:36:18,030
then he comes and doesn't want on one with those individual businesses as a follow-up

415
00:36:18,030 --> 00:36:21,050
to see what progress they've made since that time frame.

416
00:36:21,510 --> 00:36:26,010
And then also give some guidance on things that he would recommend doing on site because

417
00:36:26,010 --> 00:36:29,710
whenever you were there in that class, it's just a two to three-day class for you're drinking

418
00:36:29,710 --> 00:36:30,750
from a fire hydrant.

419
00:36:31,190 --> 00:36:36,210
I had been fortunate I had gone before and so I kind of knew going in, but that first

420
00:36:36,210 --> 00:36:39,650
First night whenever you get homework, some of the business owners are looking like deer

421
00:36:39,650 --> 00:36:42,570
and headlights and I don't know what I'm getting myself into.

422
00:36:42,910 --> 00:36:45,430
But it's been fun to see the progression as they go.

423
00:36:46,070 --> 00:36:49,670
And I do foresee hopefully taking some more businesses as we go each year.

424
00:36:51,450 --> 00:36:51,850
Awesome.

425
00:36:52,250 --> 00:36:53,150
So you're doing a great job.

426
00:36:53,250 --> 00:36:55,270
We really do appreciate what you've done for Main Street.

427
00:36:55,590 --> 00:37:00,650
On the membership drive, you know how many members you have now and how many anticipate to get

428
00:37:00,650 --> 00:37:01,990
by the end of the drive as their goal?

429
00:37:02,510 --> 00:37:05,910
I am really close to my goal for this year.

430
00:37:05,910 --> 00:37:11,430
we upped it from last year. We're hovering about 75 members, but our dollar amount has gone up.

431
00:37:16,770 --> 00:37:21,830
I always like to say this to a strong main street as strong sales tax dollars and that come right

432
00:37:21,830 --> 00:37:24,850
back to city halls. So we appreciate all of our merchants downtown.

433
00:37:27,730 --> 00:37:28,530
I mean, I just want to hit on

434
00:37:28,530 --> 00:37:33,370
that, you know, the $1.6 million before going on downtown. It's amazing as well, too. You think,

435
00:37:33,370 --> 00:37:37,770
you know, I know there's 200 block, there's several buildings being worked on and there's other

436
00:37:37,770 --> 00:37:42,030
other areas too that it's you know an investment in these older buildings so

437
00:37:42,030 --> 00:37:45,690
hopefully they're standing in another hundred years as well so that's their goal

438
00:37:45,690 --> 00:37:54,770
yeah any other questions for director stopper no thank you thank you that'll

439
00:37:54,770 --> 00:38:00,070
take us to item 13 B2 Ottawa Library director starts here good

440
00:38:05,220 --> 00:38:06,200
morning thank you

441
00:38:06,200 --> 00:38:11,680
for having me and so I'll talk about all the stuff we got going on in April may

442
00:38:11,680 --> 00:38:18,360
and June. We started April off with moving some of our staff members to the Walnut Street

443
00:38:18,360 --> 00:38:23,900
location because of the HVAC renovation that started in the basement. And with that,

444
00:38:24,140 --> 00:38:29,440
we did several programs at Walnut Street. We did the seed plant and swap. We had story

445
00:38:29,440 --> 00:38:35,940
times, toddler times. We partnered with utterly fun for a story time at their new location.

446
00:38:35,940 --> 00:38:42,480
We celebrated a book launch for Veta Roger, I hope I pronounced her name right.

447
00:38:43,060 --> 00:38:48,380
We also celebrated National Library Week, which was April 19 through the 25th.

448
00:38:48,720 --> 00:38:51,260
We celebrated National Library Workers' Day.

449
00:38:53,000 --> 00:38:55,460
Our friends at Ottawa Library are always great.

450
00:38:55,640 --> 00:38:59,580
They bring snacks in for us during National Library Workers' Day.

451
00:38:59,840 --> 00:39:04,620
This year they pushed that back to May to wait until we were all back in the same building together.

452
00:39:04,620 --> 00:39:07,780
So we do appreciate their support for that celebration.

453
00:39:08,180 --> 00:39:15,580
We also have a, had a Patreoners book club and also hosted two proms at our Walnut Street

454
00:39:15,580 --> 00:39:18,760
location for Ottawa High School and West Franklin High School.

455
00:39:19,040 --> 00:39:20,280
And that was fun.

456
00:39:20,560 --> 00:39:26,400
Staff did get a go over and served the drinks during prom for each of those and it was great

457
00:39:26,400 --> 00:39:27,280
to see the kids.

458
00:39:28,000 --> 00:39:33,840
All a great group of kids from both high schools and we really enjoyed that camaraderie

459
00:39:33,840 --> 00:39:35,340
with those two organizations.

460
00:39:36,160 --> 00:39:41,300
We also kicked off our new library app, Aspen, LIDA.

461
00:39:41,900 --> 00:39:46,320
So if you have not put that app on your phone, it's great.

462
00:39:46,560 --> 00:39:47,240
You can get on there.

463
00:39:47,380 --> 00:39:48,360
You can search items.

464
00:39:48,600 --> 00:39:50,640
You can put items on hold.

465
00:39:51,320 --> 00:39:52,620
You can renew your items.

466
00:39:52,640 --> 00:39:55,780
You can look at some of our programming opportunities.

467
00:39:56,360 --> 00:39:59,660
You can also look at our phone number, our address,

468
00:39:59,960 --> 00:40:01,180
and that sort of information.

469
00:40:01,740 --> 00:40:03,220
So if you haven't done that,

470
00:40:03,220 --> 00:40:08,700
I encourage you to do that if you need help, stop by the library or call the library and we will help you with that.

471
00:40:10,860 --> 00:40:14,840
We started off our summer reading plans and preparation.

472
00:40:15,680 --> 00:40:20,180
We moved back into Hickory Street with everybody here in mid May.

473
00:40:21,260 --> 00:40:25,800
And with that in May, I'll back up a little bit.

474
00:40:26,020 --> 00:40:28,380
We also work on the Children's Lit Fest.

475
00:40:28,380 --> 00:40:35,260
The beginning of that lit fest is doing a little event, and we started that several years

476
00:40:35,260 --> 00:40:40,780
back where we have an event for K through 2nd grade, and we bring in a puppet show for

477
00:40:40,780 --> 00:40:48,640
them at OMA, and we had that on April 22nd, and that included the WTF puppets, and they

478
00:40:48,640 --> 00:40:51,080
performed T-Rex took my toothbrush.

479
00:40:51,960 --> 00:41:03,560
on May 6th, we did our 24th annual Franklin County Children's Lit Fest for third through fifth grade students of Franklin County in a partnership with Ottawa University.

480
00:41:04,440 --> 00:41:14,680
And that involves eight presenters, illustrators or performers. We had approximately a thousand in attendance and we had eight committee members at Plan 9.

481
00:41:14,680 --> 00:41:21,060
We do want to thank our donors for all their support of Franklin County Children's Literature Festival.

482
00:41:22,320 --> 00:41:28,760
In May and June, of course Sarah already mentioned that we partnered with several organizations in town

483
00:41:28,760 --> 00:41:35,320
for the Adventures in Ottawa program, which was Lanyard's where you could go around and collect pens.

484
00:41:36,020 --> 00:41:37,540
Start out with 17 pens.

485
00:41:37,760 --> 00:41:42,060
The plaza decided to join us in that venture and they also got pens.

486
00:41:42,060 --> 00:41:56,740
So we had several people comment and really like that program, really like the fact that it promoted activities and events in Ottawa and said that they went to a lot of things that they never would have because of that program.

487
00:41:57,280 --> 00:42:01,180
So look for that program to happen again next year.

488
00:42:01,500 --> 00:42:06,220
Fingers crossed that we will get all that kicked off and probably be bigger than it was this year.

489
00:42:07,220 --> 00:42:13,080
The Friends of the Ottawa Library were selected by ORC on their mural contest.

490
00:42:13,640 --> 00:42:19,560
They have a mural at the side of their bookstore and ORC selected them for the contest this

491
00:42:19,560 --> 00:42:19,860
year.

492
00:42:20,340 --> 00:42:26,400
They had four murals submitted and FOL selected a mural by artist Whitney Artman.

493
00:42:27,080 --> 00:42:30,660
So I'm going to encourage everybody to go drive by the Friends Building and check out that

494
00:42:30,660 --> 00:42:30,980
mural.

495
00:42:31,180 --> 00:42:33,740
It is bright and beautiful and she did a really nice job.

496
00:42:34,900 --> 00:42:39,580
And then on summer reading kicked off, our theme this year was unearthed story.

497
00:42:40,420 --> 00:42:46,400
And we kicked that off with an outdoor event on May 27th that involved the resource

498
00:42:46,400 --> 00:42:48,940
fair and a community baby shower.

499
00:42:49,520 --> 00:42:54,920
So I want to thank everybody that came and had booths at the resource fair or came and just

500
00:42:54,920 --> 00:42:58,440
visit each of the booths signed up for summer reading.

501
00:42:58,440 --> 00:43:03,160
they're also given a coupon when they can go to the Friends Book Store and get a free book.

502
00:43:04,140 --> 00:43:08,860
And several people did that. That has been a great promotion for our Friends Book Store and

503
00:43:08,860 --> 00:43:15,020
definitely increased their people, having people shop there as well as donate items to the bookstore.

504
00:43:16,140 --> 00:43:24,260
And we had several summer reading programs in June and we had several also in July. So next month,

505
00:43:24,260 --> 00:43:28,920
I will give you a rundown of all those stats or next quarter.

506
00:43:29,260 --> 00:43:32,540
I will give you a rundown for the third quarter for all those stats.

507
00:43:33,260 --> 00:43:39,960
Upcoming we have friends of the Ottawa Library's gun friend book sale happening at 204 South

508
00:43:39,960 --> 00:43:45,880
Walnut Street and Friday night we will have a book sale from five to eight and that is for

509
00:43:45,880 --> 00:43:51,980
friends members and those members get to shop early and when they check out they get 50% off their

510
00:43:51,980 --> 00:43:58,600
purchases. If you're not a friend's member, you can pay for a membership that night. Membership started $10 a year.

511
00:43:59,440 --> 00:44:07,440
So I encourage you to do that. Then Saturday we will have our public book sale from 8 a.m. to 5 p.m.

512
00:44:08,480 --> 00:44:14,420
and prices range from 10 cents to a dollar per item. Any questions?

513
00:44:17,000 --> 00:44:21,620
Thank you. Well, that was a very exhaustive list you guys did, you know, a lot from moving

514
00:44:21,620 --> 00:44:28,180
Moving buildings and then doing all the events and I attended several of the summer events with kids and stuff and stuff

515
00:44:29,180 --> 00:44:32,560
You know seem to go off really well and we had great turnout and everything like that

516
00:44:32,560 --> 00:44:35,360
Could you touch it quickly again on on the app?

517
00:44:35,520 --> 00:44:42,480
You said is it asked been lied or it's a sp in and I think it's lit up instead of light

518
00:44:42,480 --> 00:44:42,880
I

519
00:44:43,600 --> 00:44:45,760
Don't know which way it is. It's L.I.D.A

520
00:44:48,660 --> 00:44:53,520
Perfect and you said the best option for folks is come in kind of talk to someone to download the app get synced to

521
00:44:54,000 --> 00:44:57,200
or library and see what books are in stock, those kind of things.

522
00:44:57,700 --> 00:44:59,860
Yeah, it's a great app. We had an app.

523
00:45:00,000 --> 00:45:07,760
A few years back, that didn't work as well as we liked it too, so we're very excited that this app is now available, and it's amazing.

524
00:45:09,850 --> 00:45:10,530
Thank you for that.

525
00:45:14,980 --> 00:45:34,840
Well, you just say, I want to say, while you're up here, I'm really sad I didn't get to attend the pavelingologist. I know that wasn't in the second quarter, and it was last month, but that looked like a lot of fun that you guys had there as well too, so. Yeah, we had some really, really cool programs. Yeah, and next quarter, I'll mention some of those. That's great. Well, thank you. Any other questions?

526
00:45:34,840 --> 00:45:36,520
questions. Thank you. Thank you.

527
00:45:39,240 --> 00:45:43,520
That'll take us to item 13c, authorization for a repair

528
00:45:43,520 --> 00:45:49,460
of bucket truck number 13. Consider authorizing an expenditure for repairs to bucket truck

529
00:45:49,460 --> 00:45:54,800
number 13 by all tech, and authorizing the city manager to execute the necessary expense

530
00:45:54,800 --> 00:46:00,760
documentation. We'll have directors need it. Welcome. Good morning, Mayor commissioners.

531
00:46:02,380 --> 00:46:07,900
This item is a request to authorize repairs to bucket truck number 13.

532
00:46:08,580 --> 00:46:13,180
It is a very important piece of equipment in our electric distribution fleet.

533
00:46:14,010 --> 00:46:20,060
It's used for all things electric distribution, whether it's hanging vanners, whether it's

534
00:46:20,060 --> 00:46:21,640
working on utility poles.

535
00:46:22,670 --> 00:46:29,760
Our fiber infrastructure is maintained with this piece of equipment and it has been red tagged

536
00:46:29,760 --> 00:46:34,100
by ALTECH and what that means it's out of service until fixed.

537
00:46:38,290 --> 00:46:50,850
ALTECH came in and did their annual inspection on the 2012 ALTECH AT-40M and identified damage

538
00:46:50,850 --> 00:46:56,070
to the upper boom and other aerial system components and determined the truck was unsafe

539
00:46:56,070 --> 00:47:04,870
to operate. And as a utility, you know that these trucks are very important to our folks

540
00:47:04,870 --> 00:47:13,270
that are in the buckets up there next to the live power and they need to be 100% safe

541
00:47:13,270 --> 00:47:21,390
to operate. Our staff followed up by documenting the damage areas including the gouging, the abrasion

542
00:47:21,390 --> 00:47:25,850
and areas where underlying composite material is visible.

543
00:47:26,130 --> 00:47:27,630
And in these pictures you can kind of see

544
00:47:27,630 --> 00:47:28,550
what we're talking about.

545
00:47:30,910 --> 00:47:31,990
Yeah, there we go.

546
00:47:33,030 --> 00:47:34,370
There's a pretty decent gouge there.

547
00:47:34,830 --> 00:47:40,030
And this is a gentleman's finger that's protruding

548
00:47:40,030 --> 00:47:43,350
into one of the gouges and it shows the other gouge there.

549
00:47:45,350 --> 00:47:47,750
These photos give you an idea of what they found.

550
00:47:47,750 --> 00:47:51,890
And this is more than paint or superficial damage.

551
00:47:52,250 --> 00:47:54,630
The damage extends to the boom and material itself.

552
00:47:57,250 --> 00:48:03,530
The major component of the repair is the replacement of the upper boom, estimated at 14,945.

553
00:48:04,510 --> 00:48:09,110
There are also several other deficiencies that will be corrected while the unit is being

554
00:48:09,110 --> 00:48:15,930
repaired, including the control boots, boom covers, the boom stow latch, stow latch and

555
00:48:15,930 --> 00:48:21,390
related components, the street side boom angle indicator, and two inoperable

556
00:48:21,390 --> 00:48:29,870
go lights, and damage in the missing placards. Just as important to note, once

557
00:48:29,870 --> 00:48:33,950
the repair is complete, all tech will perform both a structural load test and a

558
00:48:33,950 --> 00:48:38,130
dielectric test once it before it goes back into service.

559
00:48:41,100 --> 00:48:42,220
The total request is

560
00:48:42,220 --> 00:48:52,240
$23,346 and $77.6,000 of that is in labor just under $11,000 in material and approximately

561
00:48:52,240 --> 00:49:01,180
$4,000 in freight disposal and other expenses and a little over $2,000 in sales tax.

562
00:49:02,580 --> 00:49:08,240
This repair was not specifically budgeted but we do have sufficient funding available within

563
00:49:08,240 --> 00:49:13,040
been funded $37.03, $7.10, at approximately $118,000.

564
00:49:14,620 --> 00:49:19,460
The reason this is before the commission is simply that the amount exceeds are administrative

565
00:49:19,460 --> 00:49:22,180
spending authority set forth by the commission.

566
00:49:27,660 --> 00:49:30,060
Staff recommends proceeding with the repair.

567
00:49:30,280 --> 00:49:37,580
The motion shown on the screen before you authorizes and expenditures not to exceed $23,346.

568
00:49:38,380 --> 00:49:42,720
And I say not to exceed in this case because all tech is really good about going by the

569
00:49:42,720 --> 00:49:48,540
book. So they look at their manufacturer's repair book and it's just like going to a shop,

570
00:49:48,980 --> 00:49:55,740
a local repair shop, they say, well, we've got X amount of hours to repair the boom. We're

571
00:49:55,740 --> 00:50:02,820
going to total that in. Our all tech guy gives a worst case scenario. He is a phenomenal

572
00:50:04,820 --> 00:50:11,260
mechanic, does great work for all of our all tech vehicles and he anticipates that number to

573
00:50:11,260 --> 00:50:17,420
potentially be less. So that is why there is a do not exceed, not to exceed number on there.

574
00:50:17,920 --> 00:50:22,440
Once repairs are complete, the truck still has successfully complete that structural and

575
00:50:22,440 --> 00:50:28,700
dielectric testing like I mentioned before. And until that time the truck remains out of service.

576
00:50:29,720 --> 00:50:35,520
Our strategic alignment for this is infrastructure and stewardship of resources as it preserves

577
00:50:35,520 --> 00:50:40,240
a critical utilities department asset which is utilized by our electric distribution

578
00:50:40,240 --> 00:50:49,620
Department. As of note, with this unit being out of commission currently, we have been

579
00:50:49,620 --> 00:50:54,700
dispatched to Kansas City BPU area for their electrical adage that they had overnight,

580
00:50:55,060 --> 00:51:00,720
which approximately 18 to 19,000 customers are without power. We sent our folks up there

581
00:51:00,720 --> 00:51:07,020
with one truck. This truck probably would have gone as well, but it is out of service and

582
00:51:07,020 --> 00:51:16,140
So just to kind of give you the importance factor of this truck, it uses available resources within the extent existing fund that we already have.

583
00:51:16,840 --> 00:51:18,620
And then safety and education piece of it.

584
00:51:19,100 --> 00:51:22,680
Keith's a damage aerial unit out of service. It protects our workers.

585
00:51:23,820 --> 00:51:33,500
And it replaces compromised boom components that without this annual inspection that is required by all tech we would not have noticed.

586
00:51:33,500 --> 00:51:43,280
It's up underneath to where how it got there is irrelevant in the fact that we would have missed it if we would have had these inspections.

587
00:51:44,380 --> 00:51:46,080
And with that, we'll take questions.

588
00:51:46,960 --> 00:51:57,040
I probably know the answer to this already, but is there any sort of or any way to recoup any money from insurance on this?

589
00:51:57,460 --> 00:52:02,180
I'm guessing since it's not like a specific claim that it would probably not.

590
00:52:02,180 --> 00:52:18,220
But I would assume not and just to kind of give a ballpark figure of that a brand new truck of this magnitude, you know, you're looking at $152,000 or $200,000 vehicle so.

591
00:52:19,160 --> 00:52:20,000
Thank you.

592
00:52:20,300 --> 00:52:21,660
And what year is this truck again?

593
00:52:21,940 --> 00:52:22,460
2012.

594
00:52:26,190 --> 00:52:27,670
Normal wear and tear is going to happen.

595
00:52:28,830 --> 00:52:29,370
Absolutely.

596
00:52:29,370 --> 00:52:35,690
Absolutely. Yeah, and I've seen that's what we just the same as weren't there. It's just over time. It's. Yeah. Yep.

597
00:52:37,430 --> 00:52:41,570
Something could have got it caught up in the boom when it's moving. Yeah. Yep. Absolutely.

598
00:52:43,470 --> 00:52:47,350
Mr. Mayor, I move that we approve item 13c on the agenda.

599
00:52:47,350 --> 00:52:59,930
I have a motion is there a second second motion and a second mayor will call for sorry any further discussion. I just the discussion point. I've got a question for you after this on different topics will stay up there.

600
00:53:02,410 --> 00:53:03,930
I have roll call please.

601
00:53:04,550 --> 00:53:05,650
How do you vote Commissioner Allen?

602
00:53:06,070 --> 00:53:06,130
Yes.

603
00:53:07,130 --> 00:53:08,210
Mayor Patim Crowley.

604
00:53:08,330 --> 00:53:08,810
Is absent.

605
00:53:09,150 --> 00:53:09,910
Commissioner Skidmore.

606
00:53:10,290 --> 00:53:10,430
Yes.

607
00:53:11,010 --> 00:53:12,070
Commissioner Van Leiden.

608
00:53:12,310 --> 00:53:12,490
Yes.

609
00:53:12,990 --> 00:53:13,770
And Mayor Clayton.

610
00:53:14,350 --> 00:53:14,830
I vote yes.

611
00:53:15,230 --> 00:53:15,770
Motion passes.

612
00:53:16,290 --> 00:53:16,670
Thank you.

613
00:53:17,130 --> 00:53:18,090
In my question.

614
00:53:18,490 --> 00:53:19,030
If you could.

615
00:53:19,370 --> 00:53:20,370
On the 15th Street,

616
00:53:20,590 --> 00:53:23,230
15th and main traffic light replacement.

617
00:53:23,430 --> 00:53:24,870
Can you tell us progress on that?

618
00:53:25,030 --> 00:53:25,370
And also,

619
00:53:25,650 --> 00:53:27,330
why we're replacing those,

620
00:53:27,330 --> 00:53:29,130
particular traffic lights.

621
00:53:31,220 --> 00:53:35,440
The 15th Street Signal project is one that's been in

622
00:53:35,440 --> 00:53:41,820
progress for I want to say three years. It is quite honestly one of our

623
00:53:41,820 --> 00:53:47,740
busiest intersections in town. The controllers within those that control unit

624
00:53:47,740 --> 00:53:55,160
that box is outdated. It malfunctions quite often. We've had folks go out

625
00:53:55,160 --> 00:54:01,800
multiple times here recently to reset the entire configuration of that and also

626
00:54:01,800 --> 00:54:10,340
it's going to utilize the ADA piece of that on the crosswalk aspects of it. They

627
00:54:10,340 --> 00:54:17,740
are quite honestly probably almost original equipment. All of our signals

628
00:54:17,740 --> 00:54:22,600
throughout town need some work. We chose that one because of the busiest

629
00:54:22,600 --> 00:54:31,880
intersection. The process on that as you approved in your consent agenda today, the bid was awarded to

630
00:54:31,880 --> 00:54:38,200
Gunter Construction and they are partnering with Capital Electric. Capital Electric is going to do the

631
00:54:38,200 --> 00:54:46,600
signal portion of it and Gunter is more of a concrete portion of it. So that sidewalk will run from

632
00:54:47,460 --> 00:54:52,020
15th and main all the way to the trail, to the west, to the rail trail, and then connect

633
00:54:52,020 --> 00:54:53,460
to that existing sidewalk there.

634
00:54:54,380 --> 00:55:02,160
And all four intersections are going to be new crosswalks, new pavement markings, and

635
00:55:02,160 --> 00:55:03,640
all things associated with that.

636
00:55:03,800 --> 00:55:04,580
And they'll be limited.

637
00:55:05,020 --> 00:55:11,220
We have asked and requested through this whole process that that entire, there may be lane

638
00:55:11,220 --> 00:55:16,180
closures, but that intersection will still be functional the entire time of the project.

639
00:55:16,880 --> 00:55:22,580
I know our accident report seems to reveal that is one of the busier intersections in town so they've confirmed that.

640
00:55:23,360 --> 00:55:24,920
Absolutely. Thank you very much.

641
00:55:24,940 --> 00:55:26,120
Yeah. Welcome.

642
00:55:26,380 --> 00:55:26,680
Thank you.

643
00:55:26,720 --> 00:55:26,960
Thank you.

644
00:55:28,200 --> 00:55:32,680
That will take us to item 13D, 2027 budget update.

645
00:55:33,080 --> 00:55:36,640
Director Landis will present an update on the 2027 budget.

646
00:55:37,360 --> 00:55:37,700
Welcome.

647
00:55:38,460 --> 00:55:39,220
Thank you.

648
00:55:39,760 --> 00:55:42,360
I actually don't have a presentation for you.

649
00:55:42,360 --> 00:55:46,700
It was really just to do, as you said, is provide a budget update.

650
00:55:48,060 --> 00:55:58,220
When we had our discussion in July before we made notification to the county, which is required under the R&R process,

651
00:55:58,740 --> 00:56:06,700
we were directed to give the county notification that we intended to exceed the revenue neutral rate.

652
00:56:06,700 --> 00:56:12,800
and that our maximum mill rate equivalent would be 46.136.

653
00:56:12,940 --> 00:56:16,020
We then have a study session with you all in July.

654
00:56:16,820 --> 00:56:18,720
I'm sorry, in August earlier, in August,

655
00:56:18,860 --> 00:56:20,660
or the last meeting in July, I believe actually.

656
00:56:21,280 --> 00:56:23,580
To talk a little bit more about the general fund,

657
00:56:23,840 --> 00:56:27,780
and at that time we talked more about maybe coming in closer

658
00:56:27,780 --> 00:56:31,320
to the 45.136, which is a mill,

659
00:56:31,540 --> 00:56:35,940
one mill less than our maximum amount that we had certified to the county.

660
00:56:35,940 --> 00:56:38,280
And we have put together a budget for you.

661
00:56:38,380 --> 00:56:43,560
At that time we indicated we would put together a full line item draft budget so that you

662
00:56:43,560 --> 00:56:49,400
could kind of see how that budget might come together, I guess, at that rate and what

663
00:56:49,400 --> 00:56:54,020
we provided and is available on our website and the link is in the memo that was in the

664
00:56:54,020 --> 00:56:59,220
packet is a budget that comes out to a level, a mill rate of 45.

665
00:57:00,360 --> 00:57:04,220
and as a reminder, our current existing mill rate is 44.136

666
00:57:05,140 --> 00:57:06,980
and some of the factors that we were considering

667
00:57:06,980 --> 00:57:12,460
were very flat revenue streams in our sales tax

668
00:57:12,460 --> 00:57:16,020
and some of our other revenues were going into 2027

669
00:57:16,020 --> 00:57:17,800
and existing in 2026.

670
00:57:18,400 --> 00:57:22,220
And then a lower increase overall to the apprised values

671
00:57:22,220 --> 00:57:24,120
and our assessed value that came in this year

672
00:57:24,120 --> 00:57:26,340
and then we had seen in some of those past years.

673
00:57:26,340 --> 00:57:30,680
And so all of those factors we've put together, we've had multiple presentations.

674
00:57:30,880 --> 00:57:35,220
So all of that information is available to you and it's available out on the website

675
00:57:35,220 --> 00:57:40,320
as well as some of those presentation documents and agenda memos as well as that line-up and budget.

676
00:57:40,800 --> 00:57:45,440
If we want to have further discussion or if you want specific questions answered,

677
00:57:46,060 --> 00:57:47,700
we can certainly do that.

678
00:57:47,840 --> 00:57:52,480
We may not have all the answers today, but we'd also like to be able to answer any of those questions

679
00:57:52,480 --> 00:57:54,380
you might have as we come into the public hearing.

680
00:57:54,380 --> 00:57:58,900
And so I guess one other note there, which I think is important since we have public in the room is

681
00:57:58,900 --> 00:58:08,700
The county clerk's office has sent out the notification sheets and so it should tell you the dates and times of all of the public hearings for any taxing entity that has

682
00:58:08,700 --> 00:58:12,280
Impact to a residential or commercial property tax

683
00:58:13,040 --> 00:58:19,720
We would encourage everyone to attend any or all of those public hearings if they so wish and it would tell you what the proposed

684
00:58:19,720 --> 00:58:25,240
those maximum mill rate is that those entities are considering for their budgets that does

685
00:58:25,240 --> 00:58:29,400
not mean that that's what it will be approved at, but it doesn't mean that they can't go above

686
00:58:29,400 --> 00:58:31,880
those set maximum mill rates.

687
00:58:32,240 --> 00:58:40,580
So our public hearing is on September 2nd at 7 p.m., and so we'll bring maybe a more high

688
00:58:40,580 --> 00:58:46,860
level budget conversation to you to kick off that public hearing just in case there's anyone

689
00:58:46,860 --> 00:58:52,000
in the audience that night that may not have followed our budget process and be available

690
00:58:52,000 --> 00:58:54,180
for any questions that you have then at that time too.

691
00:58:54,340 --> 00:58:58,660
But wanted to make sure you had a chance to have access to us if you had anything further

692
00:58:58,660 --> 00:58:59,440
for us now.

693
00:58:59,760 --> 00:59:03,220
And if not, to let you know where we were in the process and that we're looking ahead to

694
00:59:03,220 --> 00:59:03,800
the public hearing.

695
00:59:06,610 --> 00:59:07,290
Thank you.

696
00:59:07,970 --> 00:59:11,250
And you'd mentioned the link to that is either in the agenda.

697
00:59:11,370 --> 00:59:12,130
Is it on the website?

698
00:59:12,270 --> 00:59:14,470
Is it just go to the typical budget page?

699
00:59:14,590 --> 00:59:14,690
Yes.

700
00:59:15,110 --> 00:59:16,330
And kind of spot it is every year.

701
00:59:16,330 --> 00:59:19,350
If you can go to the budget page, you can get there through the transparency page.

702
00:59:19,350 --> 00:59:24,350
It goes to the budget and there's a line that it's a draft proposed budget, but it's there.

703
00:59:24,470 --> 00:59:24,610
Okay.

704
00:59:25,070 --> 00:59:25,390
Perfect.

705
00:59:25,570 --> 00:59:25,950
Thank you.

706
00:59:28,220 --> 00:59:35,910
We have any other questions for Director Landis or other staff, or I don't think we have any.

707
00:59:36,110 --> 00:59:36,830
So thank you.

708
00:59:39,640 --> 00:59:43,600
That'll take us to item 14, comments by our city manager,

709
00:59:58,240 --> 00:59:59,580
honorable Mayor and commissioners.

710
01:00:00,000 --> 01:00:04,820
It's an operational highlights from the week. Water distribution completed, new 12-inch waterline

711
01:00:04,820 --> 01:00:10,300
to Ash Street, flush and chlorinated new line and connected 15 customers to the new main.

712
01:00:11,580 --> 01:00:18,660
Water reclamation completed, annual WET sampling, electric production responded to SPP dispatch

713
01:00:18,660 --> 01:00:25,720
with unit 6 and 7, generating approximately 35,000 kilowatt hours, and electric distribution

714
01:00:25,720 --> 01:00:30,520
an advanced infrastructure for Northeast Village and Woodridge estates.

715
01:00:31,360 --> 01:00:34,780
You can see there are replaced broken pole that we completed.

716
01:00:37,390 --> 01:00:38,910
Public works on the street side.

717
01:00:38,970 --> 01:00:44,210
We completed chip seal repairs on 8th Street, bringing this year's asphalt repairs to approximately

718
01:00:44,210 --> 01:00:45,950
847 tons.

719
01:00:46,850 --> 01:00:50,810
In the parks department, we completed extensive mowing and weed eating, prepared for its

720
01:00:50,810 --> 01:00:54,070
park for upcoming events, and performed playground inspections.

721
01:00:56,640 --> 01:01:00,540
So some upcoming events are friends of the OMA,

722
01:01:01,860 --> 01:01:05,380
Magion series, Sundays through August 30th,

723
01:01:05,520 --> 01:01:07,120
two to four PM at the OMA,

724
01:01:08,000 --> 01:01:09,140
third Thursday's downtown.

725
01:01:09,780 --> 01:01:12,120
Next one will be Thursday, August 20th,

726
01:01:12,180 --> 01:01:13,860
from five day in downtown Ottawa.

727
01:01:14,540 --> 01:01:17,900
And then OU Fusion Business Expo will be Tuesday,

728
01:01:18,140 --> 01:01:20,140
August 25th from six to eight PM.

729
01:01:20,680 --> 01:01:22,700
I also want to remind you there of the flyer,

730
01:01:22,780 --> 01:01:25,100
a free music bingo on August 20th.

731
01:01:25,100 --> 01:01:27,600
at 7 p.m. with doors at 6.30.

732
01:01:29,830 --> 01:01:32,970
Currently, have one employment opportunity. As always,

733
01:01:33,170 --> 01:01:40,170
folks can apply for those on the City of Ottawa website. And I wanted to make a quick announcement

734
01:01:40,170 --> 01:01:44,890
for you, a K-DOT grant announcement. I've written it down, so I remember everything, but I'm

735
01:01:44,890 --> 01:01:52,310
pleased to share that the City of Ottawa has been awarded $926,000 in K-DOT transportation alternatives,

736
01:01:52,310 --> 01:01:57,590
federal funding for Princeton Street and Princeton Circle Drive sidewalk

737
01:01:57,590 --> 01:02:02,450
connectivity project. So this project will improve pedestrian safety and

738
01:02:02,450 --> 01:02:06,450
accessibility by constructing sidewalk connections in Princeton Street and

739
01:02:06,450 --> 01:02:10,850
Princeton Circle Drive area including improvements near 23rd Street slash

740
01:02:10,850 --> 01:02:15,130
Princeton Street intersection. The project will help create a more continuous

741
01:02:15,130 --> 01:02:19,550
successful pedestrian route and will also include pedestrian push buttons at

742
01:02:19,550 --> 01:02:24,750
That signalized intersections, high visibility cross lock markings and signs, and a parallel

743
01:02:24,750 --> 01:02:26,450
path along the primary corridor.

744
01:02:27,290 --> 01:02:34,690
The total participating project cost is estimated to be just over 1.1 million with KDOT funding,

745
01:02:34,710 --> 01:02:42,630
approximately 80% and the city responsible for an estimated $230,231,000 local match.

746
01:02:43,150 --> 01:02:48,290
This award is an exciting step forward in improving safe and accessible connections for people

747
01:02:48,290 --> 01:02:51,550
walking, biking, and rolling in our community.

748
01:02:51,750 --> 01:02:54,330
So thanks for the grant team that put that together

749
01:02:54,330 --> 01:02:56,690
and got us a nice, nice award.

750
01:02:57,010 --> 01:02:59,570
So got a map here of kind of what that would look like.

751
01:03:07,130 --> 01:03:09,910
And then in place of the study session next week,

752
01:03:09,910 --> 01:03:12,250
we'll be having the joint workshop

753
01:03:12,250 --> 01:03:14,250
with the planning commission for discussion

754
01:03:14,250 --> 01:03:15,490
of the comprehensive plan.

755
01:03:15,510 --> 01:03:16,930
That'll be a four o'clock PM.

756
01:03:18,750 --> 01:03:20,230
And with that, I'll take any questions.

757
01:03:20,230 --> 01:03:20,410
questions.

758
01:03:22,640 --> 01:03:28,320
Thank you for all the updates on that. This may be for you, I don't know,

759
01:03:28,440 --> 01:03:32,960
or you may come to a little bit to Director Landis. In reading through the month through

760
01:03:32,960 --> 01:03:42,340
reports, I saw that there was $125,000 or $125,000 is spent on the tornado recovery. Did

761
01:03:42,340 --> 01:03:48,720
you touch on it? I saw that was not personal. What is that holes, lines? What does that look

762
01:03:48,720 --> 01:03:51,780
Like, and how does that, you know, happen?

763
01:03:51,840 --> 01:03:55,980
I mean, that's a pretty significant number to just, you know, obviously one morning,

764
01:03:56,000 --> 01:03:59,700
all of a sudden, you know, we just have to start spending big chunk of money on repairs.

765
01:04:00,260 --> 01:04:01,560
Yes. That's a great question.

766
01:04:02,040 --> 01:04:05,240
And so it was noted in there for anyone who doesn't have it in front of them

767
01:04:05,240 --> 01:04:07,180
that that doesn't include all the personnel costs.

768
01:04:07,400 --> 01:04:12,920
Those additional costs were all the overtime that occurred as the overnight response,

769
01:04:13,260 --> 01:04:18,420
the consistent response over several days was the cost of any outside agencies coming in

770
01:04:18,420 --> 01:04:23,080
to help. Some of those costs were exactly what you stated, some of the lines of the polls,

771
01:04:23,420 --> 01:04:31,940
the tree removal, the costs that are cemetery for having to reset the stones and the cleanup

772
01:04:31,940 --> 01:04:37,540
that happened there, and the damage to the cemetery building, and then some of that's just

773
01:04:37,540 --> 01:04:43,500
ancillary miscellaneous types of expenses that came with the whole swarm cleanup. The cost

774
01:04:43,500 --> 01:04:49,740
Last truthfully was spread out across multiple funds, some in the general funds, some across

775
01:04:49,740 --> 01:04:55,500
our risk management fund if it was related to any type of insurance claim which we did

776
01:04:55,500 --> 01:05:01,980
not receive any dollars from insurance for that and then our electric utility for some

777
01:05:01,980 --> 01:05:02,640
of the costs there.

778
01:05:03,900 --> 01:05:10,120
Those costs of course, as you kind of mentioned, we're not budgeted for but because we have

779
01:05:10,120 --> 01:05:19,100
have our flexibility of budgeting for our reserves in each one of those funds available.

780
01:05:19,720 --> 01:05:24,360
We were able to basically pull the trigger on and go to start the cleanup, as opposed

781
01:05:24,360 --> 01:05:30,340
to having to come to the governing body and ask for permission and be able to decide where

782
01:05:30,340 --> 01:05:32,380
those funds might come from to be able to do that cleanup.

783
01:05:32,380 --> 01:05:43,000
So anyway, that's, as a broad brush, that's where some of the expenses came from and we could get you a more detailed list of that was necessary.

784
01:05:43,360 --> 01:05:46,320
No, I think that's great and I appreciate you mentioning that.

785
01:05:46,420 --> 01:05:54,120
And I saw that we submitted that and I'm assuming that's something that we probably lost, even if we got full reimbursement, we have to eat the cost for a few years.

786
01:05:54,120 --> 01:06:02,820
I assume that's not wheat money 60 days, it's probably next year, you're after on that potential reimbursement if we get approved.

787
01:06:03,500 --> 01:06:11,640
So it was submitted to the Kansas Department of Emergency Management, they would submit if there was a full claim for the state of Kansas to FEMA.

788
01:06:12,380 --> 01:06:20,900
And I don't know if we've received indication whether that's been approved or not approved, but the early indication was that it wasn't going to be enough.

789
01:06:20,900 --> 01:06:26,360
it was going to be the threshold across the state for FEMA reimbursement, so whether

790
01:06:26,360 --> 01:06:32,820
or not we've gotten the actual formal notification that we may not get the reimbursement, but

791
01:06:32,820 --> 01:06:36,660
only a portion of those costs would even be considered for reimbursement, not everything

792
01:06:36,660 --> 01:06:37,780
that we had to be spent.

793
01:06:38,820 --> 01:06:39,500
Thank you.

794
01:06:43,680 --> 01:06:45,840
Do we have any other questions or comments?

795
01:06:47,060 --> 01:06:47,380
Thank you.

796
01:06:47,680 --> 01:06:48,180
For the update.

797
01:06:49,760 --> 01:06:52,740
That will take us to item 15, comments by the governing body.

798
01:06:52,740 --> 01:06:54,240
We'll start with Commissioner Skidmore.

799
01:06:54,520 --> 01:06:58,100
I'll just remind everybody airport days is this Saturday and that's the airport.

800
01:06:59,440 --> 01:07:00,160
Thank you.

801
01:07:00,280 --> 01:07:00,940
Commissioner Allen.

802
01:07:01,160 --> 01:07:01,740
I have no comment.

803
01:07:02,560 --> 01:07:03,520
Commissioner Van Leiden.

804
01:07:03,960 --> 01:07:07,700
Well, my car already got mine so yeah, don't forget about airport days Saturday.

805
01:07:07,980 --> 01:07:08,680
It'll be a big deal.

806
01:07:09,640 --> 01:07:10,460
That's all I got.

807
01:07:10,680 --> 01:07:11,120
Thank you.

808
01:07:11,380 --> 01:07:13,100
I was going to say that to airport days Saturday.

809
01:07:13,440 --> 01:07:14,300
So we'll see you out there.

810
01:07:15,480 --> 01:07:21,140
You just want to touch on, you know, the sidewalks, the $926,000 from KDOT for the TA grant.

811
01:07:21,520 --> 01:07:26,780
I know I've been up here a few years and I mean we're running sidewalks for such a huge issue

812
01:07:27,600 --> 01:07:31,280
and I think we have a long way to go but we have made such great progress since I've been on you know we've

813
01:07:31,280 --> 01:07:37,200
done a long kia kuk on the north side we're working on 11th street to connect you know ash from the

814
01:07:37,200 --> 01:07:42,140
high school middle school over to main street and then this south business district I think will be

815
01:07:42,140 --> 01:07:47,680
great to have options for people to walk and especially when we're able to get you know these grants for

816
01:07:47,680 --> 01:07:53,740
$926,000. So shout out to staff across so many departments who worked through that process

817
01:07:53,740 --> 01:08:00,840
and got that going. And then you'd mentioned all the development upon Wilson Street. I think,

818
01:08:00,980 --> 01:08:06,020
you know, folks, it's a great place to drive by, drive down Wilson Street, the work being done

819
01:08:06,020 --> 01:08:12,320
up there to bring homes to the community. With that, I'll take a start of 16 announcements.

820
01:08:12,320 --> 01:08:16,280
meetings. Our August 26 meeting is that in the

821
01:08:16,280 --> 01:08:18,680
New York County community college instead of here at City Hall.

822
01:08:19,260 --> 01:08:21,820
It's a joint meeting with the Planning Commission at 4 p.m.

823
01:08:22,760 --> 01:08:26,080
September 2nd, we have City Commission meeting here at 7 p.m.

824
01:08:26,200 --> 01:08:29,180
in City Hall. September 9th, we have City Commission meeting here

825
01:08:29,180 --> 01:08:30,620
at 4 p.m. in City Hall.

826
01:08:31,980 --> 01:08:32,680
Mr. Mayor.

827
01:08:32,880 --> 01:08:33,040
Yes.

828
01:08:33,320 --> 01:08:37,540
I move that we visit that the Ottawa City Commission recess into

829
01:08:37,540 --> 01:08:40,260
executive session for consultation with the City Attorney to

830
01:08:40,260 --> 01:08:44,900
discussed matters deemed privileged in the attorney-client relationship regarding pending legal

831
01:08:44,900 --> 01:08:52,500
matters pursuant to the exception provided in KSA 75-431-9B2 for a time not to exceed 60 minutes.

832
01:08:52,920 --> 01:08:59,400
The open meeting will resume here in the commission chambers no later than 12 o'clock PM.

833
01:08:59,840 --> 01:09:03,520
12 seconds left. We have a motion in a second. All in favor say aye.

834
01:09:03,940 --> 01:09:04,080
Aye.

835
01:09:04,980 --> 01:09:06,120
We're in executive session.

836
01:09:18,970 --> 01:09:21,510
I would entertain a motion to come out of the executive session.

837
01:09:21,510 --> 01:09:22,510
No moves.

838
01:09:22,890 --> 01:09:23,490
We have a motion.

839
01:09:23,590 --> 01:09:24,170
Is there a second?

840
01:09:24,710 --> 01:09:24,930
Second.

841
01:09:25,570 --> 01:09:25,950
We have a motion.

842
01:09:26,030 --> 01:09:26,230
Second.

843
01:09:26,350 --> 01:09:27,130
All in favor say aye.

844
01:09:27,410 --> 01:09:27,610
Aye.

845
01:09:28,150 --> 01:09:28,490
All opposed.

846
01:09:29,010 --> 01:09:30,730
We are out of a executive session.

847
01:09:31,250 --> 01:09:33,570
With nothing to come before the commission, we are adjourned.

848
01:09:36,290 --> 01:09:36,470
No.