[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:17] I will call to order the Ottawa City Commission meeting for August 19, 2026. May I have roll call, please? Mayor Clayton? Present. Mayor Pratton Crowley?
[0:30] Commissioner Allen? Present. Commissioner Skidmore? Present. And Commissioner Van Leiden? Present. Thank you. We present and have a quorum for today. I want to welcome everyone here in the audience as well as those watching online. We will do the pledge of allegiance followed by the invocation by Pastor Dakota Smith from Ottawa Bible Church.
[1:04] all right
[1:09] thank y'all for having me just a brief word this morning from Proverbs chapter 16 it says
[1:16] this in verse 24 pleasant words are a honeycomb sweet to the soul in healing to the bones and maybe the
[1:24] question could be, well, sweet to who's soul, sweet to whose bones. And that that phrase
[1:30] sweet to the bones is ancient language for, it's good for your body. And I think there's an
[1:35] indication of the words that we use are not only good for the soul and the body and the health of
[1:40] everybody else, but think about the words that you use every day and how that affects your soul,
[1:45] your body, your health. Some of the most negative things that you could say are actually the things
[1:50] that bring the most stress and tension and pain upon you.
[1:54] So there's a way to say things that are said well,
[1:57] and I don't know about you,
[1:58] but I need to say better things for my own physical health.
[2:02] Amen.
[2:03] With that being said, let's pray.
[2:04] Father, thank you for today.
[2:06] Thank you, that you love us.
[2:08] Thank you for this meeting.
[2:09] Thank you for those who lead our community.
[2:11] Thank you for those who are concerned about our community.
[2:13] Thank you for Ottawa, for Franklin County.
[2:16] We love this place.
[2:17] We call this place home.
[2:18] We thank you that your gracious hand is over it, and we just ask you for wisdom and for guidance and everything done on today's agenda and Lord that we'd seek to be pleasing to you in Jesus name. Amen. Thank you all.
[2:33] Thank you pastor.
[2:34] Mr.
[2:39] Mayor.
[2:39] Yes.
[2:40] I move that the Ottawa City Commission recess into executive session for consultation with
[2:44] legal counsel to include can go law firm and mayor pro temp Crowley by phone as needed.
[2:50] To discuss matters deemed privileged in the attorney's client relationship regarding pending
[2:54] legal matters pursuant to the exception provided in KFA 75 dash 4 319 B2 for a time not to exceed
[3:01] 45 minutes. The open meeting will resume here in the Commission Chambers, no later than 9.50 AM.
[3:10] We have a motion. Is there a second? No second, then. Motion to second. All in favor say aye. Aye. All opposed.
[3:18] Executive session.
[3:29] Stand for a motion to come out of executive session.
[3:32] We have a motion, is there a second?
[3:35] Second.
[3:35] Motion is second.
[3:36] All in favor say aye.
[3:37] Aye.
[3:38] We are back from executive session.
[3:41] That will take us to item 7, consent agenda, which includes notice to set a public hearing
[3:47] date for intent to issue IRBs for Kansas State Bank.
[3:51] July 2026, Finance Monthly Report.
[3:54] Partner agency reports for July 2026 for Ottawa Main Street and Ottawa Library.
[4:00] award of construction contract for 15th Street Traffic Signal and sidewalk in an agenda approval.
[4:05] Mr. Mayor.
[4:06] Yes.
[4:07] I would move that we approve the agenda with the amendments of adding item 8 which would
[4:13] be discussion with Ms. Michelle Stewart at Kingville Law firm and then item 9, which is to consider
[4:21] notification to county clerk.
[4:28] We have a motion for the consent agenda.
[4:31] Is there a second?
[4:31] I'll second that.
[4:34] Motion in a second. Any other discussion?
[4:40] All in favor say aye.
[4:41] Aye. All opposed.
[4:43] Motion passes.
[4:44] It takes us to item 8.
[4:46] Sorry, what was your any motion discussion with?
[4:49] Michelle Stewart with the.
[4:50] Okay discussion with Michelle Stewart with hinkle law firm.
[4:54] Welcome.
[4:55] My
[5:00] name is Michelle Stewart.
[5:02] I'm an attorney at hinkle law firm.
[5:04] I've spent most of my career advising and representing.
[5:08] the public entities and I was retained by this commission to evaluate the initiative
[5:15] petition submitted to this commission on July 7th, I'm sorry, August 7th, 2026 and the
[5:24] petition was submitted to the commission under KSA 12-3013 and so I undertook an evaluation
[5:34] of the petition to determine whether it met the requirements for the statutory submission.
[5:43] I do believe commissioners that the procedures to submit the petition to this body were satisfied,
[5:50] and those were certified by the county election clerk that the required signatures were submitted and
[5:58] included with the petition, but petitions under this statute do not apply to ordinances
[6:07] that are deemed to be administrative in nature. And so in order for a petition to be considered
[6:14] by this commission or submitted for a vote on a ballot, this commission needs to understand
[6:21] whether the proposed ordinance is a legislative one or an administrative one. And if it's administrative,
[6:26] of it's not a proper petition under this statute.
[6:31] So I undertook an evaluation and obviously the statute does not give us the guidance
[6:36] as far as what you look at if something is administrative or legislative.
[6:42] So we go to the courts and the Kansas Supreme Court has given us guidelines for guidance
[6:50] factors to look at.
[6:51] And if a petition for ordinance, when you look at those guidelines, is quite clearly
[7:01] and fully legislative, then this commission either takes action or places not about it.
[7:06] If it's principally executive or administrative, then it is not a proper petition pursuant
[7:12] to the statute, and the governing body is under no obligation to adopt it or submit it to
[7:17] the election.
[7:18] And so if you look at their four factors and I'll briefly give the commission an update on what those four factors are and my evaluation of the petition.
[7:30] The first factor is that it does the petition create a new R policy.
[7:37] Well, the proposed ordinance anything that's new is obviously could be deemed new so you could say that may meet a legislative factor.
[7:44] But the courts in evaluating whether a petition for ordinance creates new law, it really
[7:51] looks at what are you actually trying to do.
[7:55] And when you look at this petition for ordinance, it pertains to a segment of the city's existing
[8:00] development plans and the ordinance proposes to prevent the city's execution of its existing
[8:06] zoning and land use codes and regulations.
[8:09] and the courts have found that makes a proposed ordinance administrative in nature and not legislated because you're not adopting a new land use or zoning plan.
[8:22] It is not, it is changing one segment of an already existing plan, so it's not necessarily a new policy or law.
[8:31] The second guideline that the courts tell us to look at to determine whether a petition
[8:36] for ordinance is administrative or legislative is whether it declares a public purpose and
[8:42] provides a means to accomplish that purpose.
[8:46] The ordinance does have a stated public purpose, but simply because it states a public purpose
[8:53] to preserve municipal utility capacity, protect public resources, public investment, etc.
[9:00] That doesn't mean, again, based on court guidance, that it is legislative in nature.
[9:05] Because the proposed ordinance impacts land in the entire city of Ottawa, but it impacts
[9:10] a smaller segment, again, of the city's overall zoning and land use comprehensive planning.
[9:16] And because the city is the entity that controls land use zoning and comprehensive planning,
[9:24] the planning process by the city ensures that growth is done within cons, or with consideration
[9:31] of all factors, not just one business, not just one resident.
[9:35] It considers all of the factors and zoning and also land uses that encompass the whole city,
[9:45] not just one segment of the city. And here this proposed ordinance singles out one type of use
[9:53] and prohibits it without regard to zoning or rights of any other property owners or residents.
[10:00] And the ordinance also doesn't meet the second part of that guideline because it doesn't supply a
[10:05] means to accomplish its stated purpose. There's no new administrative apparatus or funding
[10:14] to be appropriated for enforcement of this ordinance.
[10:19] The enforcement mechanism in the proposed ordinance relies on existing city code or other
[10:25] applicable laws.
[10:27] And so when you look at this guideline, it also renders this petition, one of an administrative
[10:34] character versus a legislative character.
[10:37] In the third guideline, and this is one that the courts have talked about as being waited,
[10:46] that they look at this one very closely, is does the petition for ordinance intrudent
[10:52] to an area of government requiring specialized training and expertise.
[10:58] And here in the proposed ordinance, it is a matter of direct prohibition, but it is, it
[11:05] tasks the city with determining the aggregate designed electrical load of a structure or group
[11:10] of structures. It also requires that the designated load be calculated regardless of whether
[11:16] they're separate ownership metering permits are phasing and all of those are determined by
[11:22] the city with by those people within the city with a specialized knowledge about metering permitting
[11:29] and phasing of design and so it inherently requires knowledge and expertise that falls within
[11:36] the specialized training and experience of those people in municipal government that only
[11:42] the city possesses. So the threshold determination for even considering
[11:48] the statute about whether a proposed building or group of buildings upon build out would
[11:54] be greater than 25 megawatts will depend on the city's intimate knowledge of its own utility
[12:00] capabilities infrastructure that persons outside the city don't possess without the special
[12:06] knowledge from the city. It also would the ordinance change the city's power that's been
[12:17] granted to it by the legislature because it prohibits issuing variances, special or conditional
[12:23] use permits. And again, those are taken into account by those city personnel tasks with considering
[12:29] the city's overall zoning and comprehensive land use plan. The practical effect of the proposed
[12:38] ordinance locks the city into its current zoning and land use plan. And the Supreme Court has noted
[12:47] that such a sweeping change in a city's land use or zoning plan requires specialized knowledge and training in order to fully comprehend it and implement it.
[12:59] Again, information based on the city's overall guidance and knowledge that has impacts from different areas that all have to come together to make appropriate sweeping zoning and land use changes.
[13:16] And the fourth guideline is does the matter address, there does the petitioner proposed
[13:22] ordinance address matters of statewide concern.
[13:26] And this in my review falls squarely into the administrative area again based on case
[13:34] law.
[13:35] The more predominantly is because the legislature, the state has given the cities the power
[13:42] to enact planning and zoning laws within its city.
[13:46] And that's Kansas statute 12-741.
[13:50] So the state has given control over the decision-making process
[13:55] of how land is used within a city to the cities.
[14:01] And just for everyone's clarification,
[14:04] when I keep saying zoning, I understand the petition talks
[14:07] about a land use, but zoning is defined by statute
[14:11] as the regulation or restriction of the location and uses of land and buildings.
[14:17] So zoning encompasses how land is used.
[14:21] So I didn't want to, you know, for clarification, I don't want anybody to think it's just a zoning requirement,
[14:26] but the cities were given.
[14:28] The cities have been given per statute by the state, the power and ability to adopt
[14:34] adopt restrictions and regulations on the use of land and the proposed ordinance would
[14:43] impede that authority of the city that has been given by the legislature. So the proposed
[14:49] ordinance is not a matter of statewide concern. In fact, the state has given this power to the cities
[14:57] and implementation would
[15:00] The city's current or future land use plans and zoning and development. And under the fourth guideline that the courts have given us to consider, it would also be fallen to the administrative category. And so based upon my review of the Kansas Supreme Court law, some subsequent court of appeals decision, which also interpreting that Supreme Court decision, which for the commission's information
[15:34] was decided in 2009 by the Kansas Supreme Court.
[15:41] So where a proposed ordinance circling back to the beginning of my comments, the commission,
[15:47] where a proposed ordinance is administrative and character.
[15:50] It is removed from an initiative and referendum process, provided in 13-30-13 entirely.
[15:58] And there is no duty by this commission to adopt the ordinance or submit it to a vote
[16:05] of the electors because it only attaches that duty or obligation only attaches to proposed
[16:12] ordinances that are legislative.
[16:15] And based on my review of the petition and the guidance from the Kansas Supreme Court,
[16:20] The proposed petition that was submitted to the commission on August 7th, 2026, is administrative
[16:29] and character and cannot be considered or submitted because it does not fall within the requirements
[16:36] of 12-3013.
[16:39] So I'm happy to answer any questions the commission has.
[16:42] You had mentioned that there are four guidelines and that this falls into the administrative category
[16:48] or any, is it required to meet that criteria or in all four categories or is it one category
[16:56] or what does that look like?
[16:58] Good question.
[17:00] It does not have to meet all four.
[17:02] So there can be times where two out of the three or three out of the four are legislative
[17:08] but one is administrative.
[17:10] What the courts have found because the statute just simply excludes anything that's administrative.
[17:16] So, it is an administrative ordinance is not part of the statutory referendum process.
[17:23] What the courts have found is that you have to, the ordinance proposed has to be quite
[17:32] clearly and fully legislative and not principally executive or administrative.
[17:36] And in the Kansas Supreme Court case that is the controlling law as of today, the court
[17:44] there found two of the four factors were legislative and two were administrative and ultimately
[17:49] found that the proposed ordinance in that case was administrative because the administrative
[17:55] aspects overcame any other legislative characteristics of the proposed ordinance.
[18:03] So it doesn't have to be fully, we don't have to meet all four of the guidelines for it to
[18:07] the administrative, but because it is not solely and quite clearly and fully a legislative
[18:16] ordinance, it falls within the administrative capital.
[18:27] Do we have any other questions for Michelle?
[18:30] I don't think so.
[18:34] Thank you.
[18:35] Thank you.
[18:36] Thank you.
[18:37] That will take us to item 9.
[18:41] Consider notification to county clerk.
[18:44] Mr. Mayor.
[18:45] I move that we approve or allow Michelle Hinkle, Michelle Hinkle, Michelle Stewart to notify the county clerk of refining.
[18:59] We have a motion. Is there a second? I'll second that. We
[19:07] have a motion. A second. Any further discussion?
[19:12] I just want to say thank you for your work.
[19:15] There's a lot to that. Obviously, you mentioned so many things that I had never even even heard of.
[19:20] Um, obviously, um, so we appreciate the time that you put into reviewing that for us.
[19:26] Um, the explanation that you gave as well. So yeah, thank you.
[19:31] May I have a roll call please? How do you vote, Commissioner Vanley? Yes.
[19:35] Commissioner Allen? Yes.
[19:38] Mayor Potimcrawley is absent. Commissioner Skidmore? Yes.
[19:42] And Mayor Clayton? I vote yes. Motion passes.
[19:46] That will take us to item 10 public comment.
[19:49] We have one registered Greg Hazen
[19:55] just like to say on this data center deal. It's pretty bad. You guys got to go behind closed doors.
[20:03] Your communities out here. What are you guys trying to hide? What are you trying to prove?
[20:10] You got to go behind closed doors for the people that come here.
[20:14] They sign, give you all the paperwork and everything you need and you still go behind closed doors and don't tell them that
[20:27] I would just love to hear what goes on behind in closed doors.
[20:35] Because it ain't right if you got something to hide.
[20:39] Come out and say I got something to hide.
[20:44] Thank you Greg.
[20:48] That will take us to item 11 declaration.
[20:51] At this time, I'd like to give the commissioners a chance to declare any conflict of communication
[20:55] they've had that might influence their ability to consider today's issues impartially.
[21:03] Hearing none, that will take us to item 12.
[21:06] Unfinished business, pardon me, we'll skip item 12 unfinished business as we have none.
[21:12] Item 13, new business.
[21:14] 13A is consider a resolution setting a public hearing date or South Haven
[21:19] Estates reinvestment housing incentive district. The governing body will
[21:24] consider a resolution to set a public hearing to review and consider the
[21:28] establishment of South Haven Estates R-A-H-I-D and the associated development
[21:33] agreement with Assistant Director McCurdy. Welcome.
[21:36] Morning. Thank you for having me. And for the introduction of this item. So I'm
[21:43] We are today to discuss the resolution on the table for today is just setting a public
[21:48] hearing to consider establishment of a RID for the South Haven Estates development project.
[21:57] So the city received an incentive request from developer Premier Holmes LLC, the proposed
[22:01] location for this project and the associated potential RID district is 916 West 17th Street.
[22:10] So previously, this lot has been vacant for a long time, but it was connected to the church to the south here, and it was created via a lot split in top of this of last year.
[22:25] So their proposed development will include 23 for sale homes, single family homes here in this, like I said, vacant lot.
[22:34] So just a little bit of a timeline for you.
[22:36] You first heard this project last year where a resolution was adopted and determining the
[22:42] need for housing within the city of Ottawa and it set forth the legal description of this
[22:47] proposed district.
[22:48] Then we sent that resolution to the State Commerce Department because they have to verify
[22:52] that yes, we do in fact have a need for housing and that we meet the criteria for establishing
[22:58] an RIT district which they did confirm.
[23:02] So, this project is eligible for under the RHAD Act, Incident Bill No. 17.
[23:07] So, this allows reimbursement for eligible costs related to these types of project housing projects,
[23:12] which include extension of infrastructure, vertical construction, which is in very limited situations.
[23:19] This is not a project where they have asked for that.
[23:23] It would be eligible based on criteria, but that is not what we used for our consideration in the feasibility study.
[23:29] and or Downtown Second Floor Living.
[23:32] Like I mentioned, it's going to be 23 for sale single homes, so there'll be three unique
[23:37] floor plans ranging in square footage from just over 1500 to just under 2500 square feet.
[23:46] And these are slightly different price range than we've talked about in previous RHADs, but
[23:52] there's still meeting housing needs that were identified in the housing study for Ottawa,
[23:57] which identifies all of our housing needs on all levels.
[24:01] Parental and for sale, that housing study is something we do by
[24:05] annually, which is a requirement for the RHID Act that we have
[24:09] that established as a city.
[24:13] And so this meets two different sections of needs.
[24:15] Houses that are in the Christchurch range of 350,000 to 499.
[24:20] It's supposed to be 44999.
[24:23] Sorry, I see a typo in my own work.
[24:25] I acknowledge that and then also need for houses there's a need for 54 new houses in the 450,000 price range.
[24:34] So this meets both of some houses in both of those categories because of the three houses the proposed sale prices are 350,000 to 500,000.
[24:45] And
[24:48] just for those who do not work in incentives every day, I thought we'd include this little
[24:55] timeline so you'd understand the process. So, actions that number one happened last year,
[25:01] like I mentioned previously, the RHAD sending the request off to Commerce,
[25:07] sending their feedback. Feasibility study was completed by city staff.
[25:11] We did meet with the Economic Review Committee, which includes the City, Franklin County,
[25:16] and the school board as they are the three taxing or largest taxing bodies in this county and then this
[25:25] we're in action set number two today which is just a resolution to set a public hearing date
[25:28] regarding the intent to establish the RHID. If this resolution passes we will hold the public hearing
[25:37] October 7th which is adherence with the we would send notification, public notification out
[25:43] allow the amount of days necessary and then we would consider the ordinance after that after the public hearing.
[25:50] This also this incentive does involve a 30 day protest period for the school board and the Franklin County, which is why we meet within an advance to make sure that everybody is in support of a project.
[26:03] Financial considerations, so we did complete the statutory way required feasibility study.
[26:08] It does support the reimbursement request of $1,345,575 dollars for retrospect if you did
[26:18] not read the feasibility study.
[26:20] This project is over a $10 million project budget, so just a clear picture on the reimbursement
[26:27] request.
[26:28] Legal considerations.
[26:29] Today's resolution was prepared by the city's bond council, reviewed by the city attorney.
[26:33] Again, it just sets a public hearing date of October 7th to consider this RID and this
[26:40] obviously aligns with the city's strategic alignment related to housing and neighborhoods.
[26:47] And the staff recommended station today is to approve the resolution or refer this to
[26:51] a future meeting.
[26:53] And for that, I'll stand for questions.
[26:56] Thank you, Assistant Director McCurdy.
[26:58] Could you just touch on, you know, if folks don't know on an RID, how does, you know,
[27:03] So seeing $1.3 million, how does that get paid?
[27:06] How does that money...
[27:07] Sure.
[27:08] So I'm going to go back to the visual of the lot just so you guys can fully understand
[27:14] it.
[27:16] This lot right now is a vacant lot.
[27:18] So it has a set, basically what happens is if this resolution, if this project passes and
[27:25] we establish an RHD, right now this is just a vacant lot that makes a set amount and
[27:32] we call it the base value. So it would freeze the tax valuation today in that disbursement
[27:38] that originally that currently goes out to the city and accounting the school board
[27:41] would continue to go. And then what we call, we call it increment generated. So for every
[27:48] house that's built, then this will split into 13, I mean 23 lots. And so then you'll have
[27:55] 23 homes that are all priced much higher than the vacant lot is.
[28:01] And so all of that increment that's generated, that's how we reimburse the developer.
[28:06] Now he doesn't, though they don't automatically get their reimbursement, they do have to
[28:11] certify their expenses.
[28:12] So even though they've asked for this $1.3 million, if they actually end up with less certified
[28:19] expenses than they only get reimbursed for what's certified, and they have set timeline
[28:24] that they have to comply with.
[28:27] So we could establish an RID, but if they don't get all the homes built or the increment
[28:32] doesn't generate the way that the projections show, there's usually a time frame and a
[28:39] dollar amount associated.
[28:41] So the RID Act actually allows for 25-year agreement, but part of the feasibility study showed
[28:50] that in order to generate the projections show generation in less time so the
[28:57] next step between now and the public hearing is the negotiation of the
[29:03] development agreement which outlines all of these terms that I'm talking about so
[29:06] these haven't been set they will be set between now and then with the
[29:10] development team and so that's where we would outline the dollar amount that may
[29:17] meet their needs to make their project feasible and the timeline that the
[29:23] feasibility study shows that this project could generate it. And so by
[29:29] allowing by having both of those things we motivate the developer to do their
[29:33] development quickly and we hold them accountable to what they said they're
[29:39] going to build. Thank you. The housing study that was done in 2025 was
[29:47] Separate five-year plan, do you recall?
[29:49] No, so it's a by-annual, so we will need to do a new one next year.
[29:53] Other house, okay, that's all right.
[29:55] And I think it's great that this plan fits well within our housing.
[30:03] I think it fits well within that neighborhood too. I like that as well, as we have homes just to the west of comparable value. I think this is a great thing. I look at this, I see, yeah, we're getting minimal tax income on this property right now. And this will only enhance that property and provide a need in our community at the same time. So I'll make a motion. We approve item number. I'm trying to figure out what this one is.
[30:27] 13 or 13.
[30:29] Change the soul to a
[30:31] make the motion. We approve 13 a second.
[30:35] Motion and a second. Any further discussion?
[30:40] And to clarify this is setting the date for the public care.
[30:42] Yes, all this has a set of public hearing date.
[30:44] And then we will be back with the full plan, the full development agreement.
[30:48] And that will all be out there.
[30:50] And the public hearing does allow for public comments on the project.
[30:53] Thank you.
[30:55] May I recall, vote please?
[30:57] How do you vote?
[30:58] Mayor Pratton Crowley is absent.
[31:00] Commissioner Skidmore?
[31:01] Yes.
[31:02] Commissioner Van Leiden?
[31:03] Yes.
[31:04] Commissioner Allen?
[31:05] Yes.
[31:05] And Mayor Clayton?
[31:06] I vote yes.
[31:07] Motion passes.
[31:08] Thank you.
[31:08] Thank you.
[31:10] That will take us to item 13b, which is second quarter, 2026 Community Partner Reports.
[31:18] Number 13b1 is Auto Main Street Association and Director Sarah Stoffer.
[31:32] So I'm reporting on second quarter, so I have to go backwards a little bit.
[31:37] I had to do some thinking on this on what all we have done.
[31:41] So I'm going to give you some stats here and different things that we've been doing.
[31:44] So in the second quarter in my Kansas economic report that I have to give to Kansas Main Street.
[31:50] We had 1,000 and three and a half hours of volunteer work.
[31:54] If you put that to the state rate of 33.49 per hour,
[31:58] that is $33,607 in volunteer work done in our downtown.
[32:04] We kicked off our third Thursdays that run April through October.
[32:07] We had another successful Piccadilly fundraiser.
[32:10] A huge thank you to those that volunteered donated
[32:13] and made this event possible.
[32:17] We hosted One Delightful Life, which was the travel blogger.
[32:21] I have previously worked with her with Northeastern Kansas Tourism
[32:25] and she's going around to other Kansas Main Street communities and doing travel blogging.
[32:31] She has since put out her blog and we've been getting quite a few hits on that.
[32:36] We attended the conference and for nationals and Tulsa.
[32:42] While I was there is whenever the tornado hit.
[32:45] And while I was we were fortunate that our downtown was not hit.
[32:50] It was a good reminder of how well we pulled together as a community
[32:53] because while I was not here and in the in the community as I was at
[32:58] Nationals, we were able to pull together and have a donor come in and still
[33:02] support our downtown businesses during that time as well as support our first
[33:07] responders that were working during the scenes as they were all able to have a
[33:12] free meal. We kicked off our membership drive. We do ours a little bit different
[33:17] than some. We kick ours off in May. We wrap it up in August so we are in the middle
[33:22] wrapping up our membership drive at the moment. We are set, hopefully, to hit our goal for this year.
[33:28] We kicked off with other community partners, Chamber, Library, ORC, Historical Society,
[33:38] Auditorium. There's 10 of us in the organizations that did the Summer Lanard program,
[33:42] and those were the little pins that went around. A big win for us in this quarter was we were
[33:49] announced that we received a historical trust fund grants.
[33:54] That check was delivered this last week, so $87,360 went into a building and local business
[34:01] owner that does not have to be repaid, that is a grant to a downtown building.
[34:06] We attended Destination Boot Camp in Denver, Colorado.
[34:10] We took five businesses with us, and this was in partnership with the Chamber and the
[34:16] community program as the network can just covered the cost for those businesses to attend
[34:20] then they just had to pay for their hotel stay and expenses beyond that.
[34:25] In that, we're hoping and we are seeing that the businesses are continuing to work together
[34:30] and that they are doing some branching out and exploring different ways to bring destination
[34:36] people to through tourism, through branding and to the network of three to four hour range
[34:44] of communities. We hosted the Candice Main Street quarterly training. We had about 80 people in
[34:51] town. The State Historical Preservation Office, otherwise known as Shippo, was a huge part in that,
[34:57] and the reason why we were asked is because per Shippo, we are a hotbed of activity in the
[35:04] Historical Department right now, and they came and did quite a few presentations to the other
[35:10] state main streets and how you can work into the state historical tax credits.
[35:17] Preservation on the downtown buildings we partnered with Diana Sarsinic Dean at
[35:21] the Historical Society, did a presentation there with the Zilner building as
[35:25] well as the downtown walking tour. That leads me to my last update of our
[35:31] historical tax credits. We currently have 12 projects in the queue and we are
[35:37] are representing $1.6 million at least in investments being done in our downtown right
[35:42] now. With that, we'll be 40% hopefully back to those somewhere able to do a federal
[35:48] on top of it and could be up to 60%. But that doesn't stand for any questions.
[35:56] Thank you. And as you mentioned, yeah, going back to second quarter is going back away. I
[36:02] did see from Port Jane Teaks share that the guy from destination bootcamp was here last
[36:06] last week, two weeks ago.
[36:07] Yes.
[36:07] So, part of going and taking a group or a community as a to the class, if you have enough
[36:13] then he comes and doesn't want on one with those individual businesses as a follow-up
[36:18] to see what progress they've made since that time frame.
[36:21] And then also give some guidance on things that he would recommend doing on site because
[36:26] whenever you were there in that class, it's just a two to three-day class for you're drinking
[36:29] from a fire hydrant.
[36:31] I had been fortunate I had gone before and so I kind of knew going in, but that first
[36:36] First night whenever you get homework, some of the business owners are looking like deer
[36:39] and headlights and I don't know what I'm getting myself into.
[36:42] But it's been fun to see the progression as they go.
[36:46] And I do foresee hopefully taking some more businesses as we go each year.
[36:51] Awesome.
[36:52] So you're doing a great job.
[36:53] We really do appreciate what you've done for Main Street.
[36:55] On the membership drive, you know how many members you have now and how many anticipate to get
[37:00] by the end of the drive as their goal?
[37:02] I am really close to my goal for this year.
[37:05] we upped it from last year. We're hovering about 75 members, but our dollar amount has gone up.
[37:16] I always like to say this to a strong main street as strong sales tax dollars and that come right
[37:21] back to city halls. So we appreciate all of our merchants downtown.
[37:27] I mean, I just want to hit on
[37:28] that, you know, the $1.6 million before going on downtown. It's amazing as well, too. You think,
[37:33] you know, I know there's 200 block, there's several buildings being worked on and there's other
[37:37] other areas too that it's you know an investment in these older buildings so
[37:42] hopefully they're standing in another hundred years as well so that's their goal
[37:45] yeah any other questions for director stopper no thank you thank you that'll
[37:54] take us to item 13 B2 Ottawa Library director starts here good
[38:05] morning thank you
[38:06] for having me and so I'll talk about all the stuff we got going on in April may
[38:11] and June. We started April off with moving some of our staff members to the Walnut Street
[38:18] location because of the HVAC renovation that started in the basement. And with that,
[38:24] we did several programs at Walnut Street. We did the seed plant and swap. We had story
[38:29] times, toddler times. We partnered with utterly fun for a story time at their new location.
[38:35] We celebrated a book launch for Veta Roger, I hope I pronounced her name right.
[38:43] We also celebrated National Library Week, which was April 19 through the 25th.
[38:48] We celebrated National Library Workers' Day.
[38:53] Our friends at Ottawa Library are always great.
[38:55] They bring snacks in for us during National Library Workers' Day.
[38:59] This year they pushed that back to May to wait until we were all back in the same building together.
[39:04] So we do appreciate their support for that celebration.
[39:08] We also have a, had a Patreoners book club and also hosted two proms at our Walnut Street
[39:15] location for Ottawa High School and West Franklin High School.
[39:19] And that was fun.
[39:20] Staff did get a go over and served the drinks during prom for each of those and it was great
[39:26] to see the kids.
[39:28] All a great group of kids from both high schools and we really enjoyed that camaraderie
[39:33] with those two organizations.
[39:36] We also kicked off our new library app, Aspen, LIDA.
[39:41] So if you have not put that app on your phone, it's great.
[39:46] You can get on there.
[39:47] You can search items.
[39:48] You can put items on hold.
[39:51] You can renew your items.
[39:52] You can look at some of our programming opportunities.
[39:56] You can also look at our phone number, our address,
[39:59] and that sort of information.
[40:01] So if you haven't done that,
[40:03] I encourage you to do that if you need help, stop by the library or call the library and we will help you with that.
[40:10] We started off our summer reading plans and preparation.
[40:15] We moved back into Hickory Street with everybody here in mid May.
[40:21] And with that in May, I'll back up a little bit.
[40:26] We also work on the Children's Lit Fest.
[40:28] The beginning of that lit fest is doing a little event, and we started that several years
[40:35] back where we have an event for K through 2nd grade, and we bring in a puppet show for
[40:40] them at OMA, and we had that on April 22nd, and that included the WTF puppets, and they
[40:48] performed T-Rex took my toothbrush.
[40:51] on May 6th, we did our 24th annual Franklin County Children's Lit Fest for third through fifth grade students of Franklin County in a partnership with Ottawa University.
[41:04] And that involves eight presenters, illustrators or performers. We had approximately a thousand in attendance and we had eight committee members at Plan 9.
[41:14] We do want to thank our donors for all their support of Franklin County Children's Literature Festival.
[41:22] In May and June, of course Sarah already mentioned that we partnered with several organizations in town
[41:28] for the Adventures in Ottawa program, which was Lanyard's where you could go around and collect pens.
[41:36] Start out with 17 pens.
[41:37] The plaza decided to join us in that venture and they also got pens.
[41:42] So we had several people comment and really like that program, really like the fact that it promoted activities and events in Ottawa and said that they went to a lot of things that they never would have because of that program.
[41:57] So look for that program to happen again next year.
[42:01] Fingers crossed that we will get all that kicked off and probably be bigger than it was this year.
[42:07] The Friends of the Ottawa Library were selected by ORC on their mural contest.
[42:13] They have a mural at the side of their bookstore and ORC selected them for the contest this
[42:19] year.
[42:20] They had four murals submitted and FOL selected a mural by artist Whitney Artman.
[42:27] So I'm going to encourage everybody to go drive by the Friends Building and check out that
[42:30] mural.
[42:31] It is bright and beautiful and she did a really nice job.
[42:34] And then on summer reading kicked off, our theme this year was unearthed story.
[42:40] And we kicked that off with an outdoor event on May 27th that involved the resource
[42:46] fair and a community baby shower.
[42:49] So I want to thank everybody that came and had booths at the resource fair or came and just
[42:54] visit each of the booths signed up for summer reading.
[42:58] they're also given a coupon when they can go to the Friends Book Store and get a free book.
[43:04] And several people did that. That has been a great promotion for our Friends Book Store and
[43:08] definitely increased their people, having people shop there as well as donate items to the bookstore.
[43:16] And we had several summer reading programs in June and we had several also in July. So next month,
[43:24] I will give you a rundown of all those stats or next quarter.
[43:29] I will give you a rundown for the third quarter for all those stats.
[43:33] Upcoming we have friends of the Ottawa Library's gun friend book sale happening at 204 South
[43:39] Walnut Street and Friday night we will have a book sale from five to eight and that is for
[43:45] friends members and those members get to shop early and when they check out they get 50% off their
[43:51] purchases. If you're not a friend's member, you can pay for a membership that night. Membership started $10 a year.
[43:59] So I encourage you to do that. Then Saturday we will have our public book sale from 8 a.m. to 5 p.m.
[44:08] and prices range from 10 cents to a dollar per item. Any questions?
[44:17] Thank you. Well, that was a very exhaustive list you guys did, you know, a lot from moving
[44:21] Moving buildings and then doing all the events and I attended several of the summer events with kids and stuff and stuff
[44:29] You know seem to go off really well and we had great turnout and everything like that
[44:32] Could you touch it quickly again on on the app?
[44:35] You said is it asked been lied or it's a sp in and I think it's lit up instead of light
[44:42] I
[44:43] Don't know which way it is. It's L.I.D.A
[44:48] Perfect and you said the best option for folks is come in kind of talk to someone to download the app get synced to
[44:54] or library and see what books are in stock, those kind of things.
[44:57] Yeah, it's a great app. We had an app.
[45:00] A few years back, that didn't work as well as we liked it too, so we're very excited that this app is now available, and it's amazing.
[45:09] Thank you for that.
[45:14] Well, you just say, I want to say, while you're up here, I'm really sad I didn't get to attend the pavelingologist. I know that wasn't in the second quarter, and it was last month, but that looked like a lot of fun that you guys had there as well too, so. Yeah, we had some really, really cool programs. Yeah, and next quarter, I'll mention some of those. That's great. Well, thank you. Any other questions?
[45:34] questions. Thank you. Thank you.
[45:39] That'll take us to item 13c, authorization for a repair
[45:43] of bucket truck number 13. Consider authorizing an expenditure for repairs to bucket truck
[45:49] number 13 by all tech, and authorizing the city manager to execute the necessary expense
[45:54] documentation. We'll have directors need it. Welcome. Good morning, Mayor commissioners.
[46:02] This item is a request to authorize repairs to bucket truck number 13.
[46:08] It is a very important piece of equipment in our electric distribution fleet.
[46:14] It's used for all things electric distribution, whether it's hanging vanners, whether it's
[46:20] working on utility poles.
[46:22] Our fiber infrastructure is maintained with this piece of equipment and it has been red tagged
[46:29] by ALTECH and what that means it's out of service until fixed.
[46:38] ALTECH came in and did their annual inspection on the 2012 ALTECH AT-40M and identified damage
[46:50] to the upper boom and other aerial system components and determined the truck was unsafe
[46:56] to operate. And as a utility, you know that these trucks are very important to our folks
[47:04] that are in the buckets up there next to the live power and they need to be 100% safe
[47:13] to operate. Our staff followed up by documenting the damage areas including the gouging, the abrasion
[47:21] and areas where underlying composite material is visible.
[47:26] And in these pictures you can kind of see
[47:27] what we're talking about.
[47:30] Yeah, there we go.
[47:33] There's a pretty decent gouge there.
[47:34] And this is a gentleman's finger that's protruding
[47:40] into one of the gouges and it shows the other gouge there.
[47:45] These photos give you an idea of what they found.
[47:47] And this is more than paint or superficial damage.
[47:52] The damage extends to the boom and material itself.
[47:57] The major component of the repair is the replacement of the upper boom, estimated at 14,945.
[48:04] There are also several other deficiencies that will be corrected while the unit is being
[48:09] repaired, including the control boots, boom covers, the boom stow latch, stow latch and
[48:15] related components, the street side boom angle indicator, and two inoperable
[48:21] go lights, and damage in the missing placards. Just as important to note, once
[48:29] the repair is complete, all tech will perform both a structural load test and a
[48:33] dielectric test once it before it goes back into service.
[48:41] The total request is
[48:42] $23,346 and $77.6,000 of that is in labor just under $11,000 in material and approximately
[48:52] $4,000 in freight disposal and other expenses and a little over $2,000 in sales tax.
[49:02] This repair was not specifically budgeted but we do have sufficient funding available within
[49:08] been funded $37.03, $7.10, at approximately $118,000.
[49:14] The reason this is before the commission is simply that the amount exceeds are administrative
[49:19] spending authority set forth by the commission.
[49:27] Staff recommends proceeding with the repair.
[49:30] The motion shown on the screen before you authorizes and expenditures not to exceed $23,346.
[49:38] And I say not to exceed in this case because all tech is really good about going by the
[49:42] book. So they look at their manufacturer's repair book and it's just like going to a shop,
[49:48] a local repair shop, they say, well, we've got X amount of hours to repair the boom. We're
[49:55] going to total that in. Our all tech guy gives a worst case scenario. He is a phenomenal
[50:04] mechanic, does great work for all of our all tech vehicles and he anticipates that number to
[50:11] potentially be less. So that is why there is a do not exceed, not to exceed number on there.
[50:17] Once repairs are complete, the truck still has successfully complete that structural and
[50:22] dielectric testing like I mentioned before. And until that time the truck remains out of service.
[50:29] Our strategic alignment for this is infrastructure and stewardship of resources as it preserves
[50:35] a critical utilities department asset which is utilized by our electric distribution
[50:40] Department. As of note, with this unit being out of commission currently, we have been
[50:49] dispatched to Kansas City BPU area for their electrical adage that they had overnight,
[50:55] which approximately 18 to 19,000 customers are without power. We sent our folks up there
[51:00] with one truck. This truck probably would have gone as well, but it is out of service and
[51:07] So just to kind of give you the importance factor of this truck, it uses available resources within the extent existing fund that we already have.
[51:16] And then safety and education piece of it.
[51:19] Keith's a damage aerial unit out of service. It protects our workers.
[51:23] And it replaces compromised boom components that without this annual inspection that is required by all tech we would not have noticed.
[51:33] It's up underneath to where how it got there is irrelevant in the fact that we would have missed it if we would have had these inspections.
[51:44] And with that, we'll take questions.
[51:46] I probably know the answer to this already, but is there any sort of or any way to recoup any money from insurance on this?
[51:57] I'm guessing since it's not like a specific claim that it would probably not.
[52:02] But I would assume not and just to kind of give a ballpark figure of that a brand new truck of this magnitude, you know, you're looking at $152,000 or $200,000 vehicle so.
[52:19] Thank you.
[52:20] And what year is this truck again?
[52:21] 2012.
[52:26] Normal wear and tear is going to happen.
[52:28] Absolutely.
[52:29] Absolutely. Yeah, and I've seen that's what we just the same as weren't there. It's just over time. It's. Yeah. Yep.
[52:37] Something could have got it caught up in the boom when it's moving. Yeah. Yep. Absolutely.
[52:43] Mr. Mayor, I move that we approve item 13c on the agenda.
[52:47] I have a motion is there a second second motion and a second mayor will call for sorry any further discussion. I just the discussion point. I've got a question for you after this on different topics will stay up there.
[53:02] I have roll call please.
[53:04] How do you vote Commissioner Allen?
[53:06] Yes.
[53:07] Mayor Patim Crowley.
[53:08] Is absent.
[53:09] Commissioner Skidmore.
[53:10] Yes.
[53:11] Commissioner Van Leiden.
[53:12] Yes.
[53:12] And Mayor Clayton.
[53:14] I vote yes.
[53:15] Motion passes.
[53:16] Thank you.
[53:17] In my question.
[53:18] If you could.
[53:19] On the 15th Street,
[53:20] 15th and main traffic light replacement.
[53:23] Can you tell us progress on that?
[53:25] And also,
[53:25] why we're replacing those,
[53:27] particular traffic lights.
[53:31] The 15th Street Signal project is one that's been in
[53:35] progress for I want to say three years. It is quite honestly one of our
[53:41] busiest intersections in town. The controllers within those that control unit
[53:47] that box is outdated. It malfunctions quite often. We've had folks go out
[53:55] multiple times here recently to reset the entire configuration of that and also
[54:01] it's going to utilize the ADA piece of that on the crosswalk aspects of it. They
[54:10] are quite honestly probably almost original equipment. All of our signals
[54:17] throughout town need some work. We chose that one because of the busiest
[54:22] intersection. The process on that as you approved in your consent agenda today, the bid was awarded to
[54:31] Gunter Construction and they are partnering with Capital Electric. Capital Electric is going to do the
[54:38] signal portion of it and Gunter is more of a concrete portion of it. So that sidewalk will run from
[54:47] 15th and main all the way to the trail, to the west, to the rail trail, and then connect
[54:52] to that existing sidewalk there.
[54:54] And all four intersections are going to be new crosswalks, new pavement markings, and
[55:02] all things associated with that.
[55:03] And they'll be limited.
[55:05] We have asked and requested through this whole process that that entire, there may be lane
[55:11] closures, but that intersection will still be functional the entire time of the project.
[55:16] I know our accident report seems to reveal that is one of the busier intersections in town so they've confirmed that.
[55:23] Absolutely. Thank you very much.
[55:24] Yeah. Welcome.
[55:26] Thank you.
[55:26] Thank you.
[55:28] That will take us to item 13D, 2027 budget update.
[55:33] Director Landis will present an update on the 2027 budget.
[55:37] Welcome.
[55:38] Thank you.
[55:39] I actually don't have a presentation for you.
[55:42] It was really just to do, as you said, is provide a budget update.
[55:48] When we had our discussion in July before we made notification to the county, which is required under the R&R process,
[55:58] we were directed to give the county notification that we intended to exceed the revenue neutral rate.
[56:06] and that our maximum mill rate equivalent would be 46.136.
[56:12] We then have a study session with you all in July.
[56:16] I'm sorry, in August earlier, in August,
[56:18] or the last meeting in July, I believe actually.
[56:21] To talk a little bit more about the general fund,
[56:23] and at that time we talked more about maybe coming in closer
[56:27] to the 45.136, which is a mill,
[56:31] one mill less than our maximum amount that we had certified to the county.
[56:35] And we have put together a budget for you.
[56:38] At that time we indicated we would put together a full line item draft budget so that you
[56:43] could kind of see how that budget might come together, I guess, at that rate and what
[56:49] we provided and is available on our website and the link is in the memo that was in the
[56:54] packet is a budget that comes out to a level, a mill rate of 45.
[57:00] and as a reminder, our current existing mill rate is 44.136
[57:05] and some of the factors that we were considering
[57:06] were very flat revenue streams in our sales tax
[57:12] and some of our other revenues were going into 2027
[57:16] and existing in 2026.
[57:18] And then a lower increase overall to the apprised values
[57:22] and our assessed value that came in this year
[57:24] and then we had seen in some of those past years.
[57:26] And so all of those factors we've put together, we've had multiple presentations.
[57:30] So all of that information is available to you and it's available out on the website
[57:35] as well as some of those presentation documents and agenda memos as well as that line-up and budget.
[57:40] If we want to have further discussion or if you want specific questions answered,
[57:46] we can certainly do that.
[57:47] We may not have all the answers today, but we'd also like to be able to answer any of those questions
[57:52] you might have as we come into the public hearing.
[57:54] And so I guess one other note there, which I think is important since we have public in the room is
[57:58] The county clerk's office has sent out the notification sheets and so it should tell you the dates and times of all of the public hearings for any taxing entity that has
[58:08] Impact to a residential or commercial property tax
[58:13] We would encourage everyone to attend any or all of those public hearings if they so wish and it would tell you what the proposed
[58:19] those maximum mill rate is that those entities are considering for their budgets that does
[58:25] not mean that that's what it will be approved at, but it doesn't mean that they can't go above
[58:29] those set maximum mill rates.
[58:32] So our public hearing is on September 2nd at 7 p.m., and so we'll bring maybe a more high
[58:40] level budget conversation to you to kick off that public hearing just in case there's anyone
[58:46] in the audience that night that may not have followed our budget process and be available
[58:52] for any questions that you have then at that time too.
[58:54] But wanted to make sure you had a chance to have access to us if you had anything further
[58:58] for us now.
[58:59] And if not, to let you know where we were in the process and that we're looking ahead to
[59:03] the public hearing.
[59:06] Thank you.
[59:07] And you'd mentioned the link to that is either in the agenda.
[59:11] Is it on the website?
[59:12] Is it just go to the typical budget page?
[59:14] Yes.
[59:15] And kind of spot it is every year.
[59:16] If you can go to the budget page, you can get there through the transparency page.
[59:19] It goes to the budget and there's a line that it's a draft proposed budget, but it's there.
[59:24] Okay.
[59:25] Perfect.
[59:25] Thank you.
[59:28] We have any other questions for Director Landis or other staff, or I don't think we have any.
[59:36] So thank you.
[59:39] That'll take us to item 14, comments by our city manager,
[59:58] honorable Mayor and commissioners.
[1:00:00] It's an operational highlights from the week. Water distribution completed, new 12-inch waterline
[1:00:04] to Ash Street, flush and chlorinated new line and connected 15 customers to the new main.
[1:00:11] Water reclamation completed, annual WET sampling, electric production responded to SPP dispatch
[1:00:18] with unit 6 and 7, generating approximately 35,000 kilowatt hours, and electric distribution
[1:00:25] an advanced infrastructure for Northeast Village and Woodridge estates.
[1:00:31] You can see there are replaced broken pole that we completed.
[1:00:37] Public works on the street side.
[1:00:38] We completed chip seal repairs on 8th Street, bringing this year's asphalt repairs to approximately
[1:00:44] 847 tons.
[1:00:46] In the parks department, we completed extensive mowing and weed eating, prepared for its
[1:00:50] park for upcoming events, and performed playground inspections.
[1:00:56] So some upcoming events are friends of the OMA,
[1:01:01] Magion series, Sundays through August 30th,
[1:01:05] two to four PM at the OMA,
[1:01:08] third Thursday's downtown.
[1:01:09] Next one will be Thursday, August 20th,
[1:01:12] from five day in downtown Ottawa.
[1:01:14] And then OU Fusion Business Expo will be Tuesday,
[1:01:18] August 25th from six to eight PM.
[1:01:20] I also want to remind you there of the flyer,
[1:01:22] a free music bingo on August 20th.
[1:01:25] at 7 p.m. with doors at 6.30.
[1:01:29] Currently, have one employment opportunity. As always,
[1:01:33] folks can apply for those on the City of Ottawa website. And I wanted to make a quick announcement
[1:01:40] for you, a K-DOT grant announcement. I've written it down, so I remember everything, but I'm
[1:01:44] pleased to share that the City of Ottawa has been awarded $926,000 in K-DOT transportation alternatives,
[1:01:52] federal funding for Princeton Street and Princeton Circle Drive sidewalk
[1:01:57] connectivity project. So this project will improve pedestrian safety and
[1:02:02] accessibility by constructing sidewalk connections in Princeton Street and
[1:02:06] Princeton Circle Drive area including improvements near 23rd Street slash
[1:02:10] Princeton Street intersection. The project will help create a more continuous
[1:02:15] successful pedestrian route and will also include pedestrian push buttons at
[1:02:19] That signalized intersections, high visibility cross lock markings and signs, and a parallel
[1:02:24] path along the primary corridor.
[1:02:27] The total participating project cost is estimated to be just over 1.1 million with KDOT funding,
[1:02:34] approximately 80% and the city responsible for an estimated $230,231,000 local match.
[1:02:43] This award is an exciting step forward in improving safe and accessible connections for people
[1:02:48] walking, biking, and rolling in our community.
[1:02:51] So thanks for the grant team that put that together
[1:02:54] and got us a nice, nice award.
[1:02:57] So got a map here of kind of what that would look like.
[1:03:07] And then in place of the study session next week,
[1:03:09] we'll be having the joint workshop
[1:03:12] with the planning commission for discussion
[1:03:14] of the comprehensive plan.
[1:03:15] That'll be a four o'clock PM.
[1:03:18] And with that, I'll take any questions.
[1:03:20] questions.
[1:03:22] Thank you for all the updates on that. This may be for you, I don't know,
[1:03:28] or you may come to a little bit to Director Landis. In reading through the month through
[1:03:32] reports, I saw that there was $125,000 or $125,000 is spent on the tornado recovery. Did
[1:03:42] you touch on it? I saw that was not personal. What is that holes, lines? What does that look
[1:03:48] Like, and how does that, you know, happen?
[1:03:51] I mean, that's a pretty significant number to just, you know, obviously one morning,
[1:03:56] all of a sudden, you know, we just have to start spending big chunk of money on repairs.
[1:04:00] Yes. That's a great question.
[1:04:02] And so it was noted in there for anyone who doesn't have it in front of them
[1:04:05] that that doesn't include all the personnel costs.
[1:04:07] Those additional costs were all the overtime that occurred as the overnight response,
[1:04:13] the consistent response over several days was the cost of any outside agencies coming in
[1:04:18] to help. Some of those costs were exactly what you stated, some of the lines of the polls,
[1:04:23] the tree removal, the costs that are cemetery for having to reset the stones and the cleanup
[1:04:31] that happened there, and the damage to the cemetery building, and then some of that's just
[1:04:37] ancillary miscellaneous types of expenses that came with the whole swarm cleanup. The cost
[1:04:43] Last truthfully was spread out across multiple funds, some in the general funds, some across
[1:04:49] our risk management fund if it was related to any type of insurance claim which we did
[1:04:55] not receive any dollars from insurance for that and then our electric utility for some
[1:05:01] of the costs there.
[1:05:03] Those costs of course, as you kind of mentioned, we're not budgeted for but because we have
[1:05:10] have our flexibility of budgeting for our reserves in each one of those funds available.
[1:05:19] We were able to basically pull the trigger on and go to start the cleanup, as opposed
[1:05:24] to having to come to the governing body and ask for permission and be able to decide where
[1:05:30] those funds might come from to be able to do that cleanup.
[1:05:32] So anyway, that's, as a broad brush, that's where some of the expenses came from and we could get you a more detailed list of that was necessary.
[1:05:43] No, I think that's great and I appreciate you mentioning that.
[1:05:46] And I saw that we submitted that and I'm assuming that's something that we probably lost, even if we got full reimbursement, we have to eat the cost for a few years.
[1:05:54] I assume that's not wheat money 60 days, it's probably next year, you're after on that potential reimbursement if we get approved.
[1:06:03] So it was submitted to the Kansas Department of Emergency Management, they would submit if there was a full claim for the state of Kansas to FEMA.
[1:06:12] And I don't know if we've received indication whether that's been approved or not approved, but the early indication was that it wasn't going to be enough.
[1:06:20] it was going to be the threshold across the state for FEMA reimbursement, so whether
[1:06:26] or not we've gotten the actual formal notification that we may not get the reimbursement, but
[1:06:32] only a portion of those costs would even be considered for reimbursement, not everything
[1:06:36] that we had to be spent.
[1:06:38] Thank you.
[1:06:43] Do we have any other questions or comments?
[1:06:47] Thank you.
[1:06:47] For the update.
[1:06:49] That will take us to item 15, comments by the governing body.
[1:06:52] We'll start with Commissioner Skidmore.
[1:06:54] I'll just remind everybody airport days is this Saturday and that's the airport.
[1:06:59] Thank you.
[1:07:00] Commissioner Allen.
[1:07:01] I have no comment.
[1:07:02] Commissioner Van Leiden.
[1:07:03] Well, my car already got mine so yeah, don't forget about airport days Saturday.
[1:07:07] It'll be a big deal.
[1:07:09] That's all I got.
[1:07:10] Thank you.
[1:07:11] I was going to say that to airport days Saturday.
[1:07:13] So we'll see you out there.
[1:07:15] You just want to touch on, you know, the sidewalks, the $926,000 from KDOT for the TA grant.
[1:07:21] I know I've been up here a few years and I mean we're running sidewalks for such a huge issue
[1:07:27] and I think we have a long way to go but we have made such great progress since I've been on you know we've
[1:07:31] done a long kia kuk on the north side we're working on 11th street to connect you know ash from the
[1:07:37] high school middle school over to main street and then this south business district I think will be
[1:07:42] great to have options for people to walk and especially when we're able to get you know these grants for
[1:07:47] $926,000. So shout out to staff across so many departments who worked through that process
[1:07:53] and got that going. And then you'd mentioned all the development upon Wilson Street. I think,
[1:08:00] you know, folks, it's a great place to drive by, drive down Wilson Street, the work being done
[1:08:06] up there to bring homes to the community. With that, I'll take a start of 16 announcements.
[1:08:12] meetings. Our August 26 meeting is that in the
[1:08:16] New York County community college instead of here at City Hall.
[1:08:19] It's a joint meeting with the Planning Commission at 4 p.m.
[1:08:22] September 2nd, we have City Commission meeting here at 7 p.m.
[1:08:26] in City Hall. September 9th, we have City Commission meeting here
[1:08:29] at 4 p.m. in City Hall.
[1:08:31] Mr. Mayor.
[1:08:32] Yes.
[1:08:33] I move that we visit that the Ottawa City Commission recess into
[1:08:37] executive session for consultation with the City Attorney to
[1:08:40] discussed matters deemed privileged in the attorney-client relationship regarding pending legal
[1:08:44] matters pursuant to the exception provided in KSA 75-431-9B2 for a time not to exceed 60 minutes.
[1:08:52] The open meeting will resume here in the commission chambers no later than 12 o'clock PM.
[1:08:59] 12 seconds left. We have a motion in a second. All in favor say aye.
[1:09:03] Aye.
[1:09:04] We're in executive session.
[1:09:18] I would entertain a motion to come out of the executive session.
[1:09:21] No moves.
[1:09:22] We have a motion.
[1:09:23] Is there a second?
[1:09:24] Second.
[1:09:25] We have a motion.
[1:09:26] Second.
[1:09:26] All in favor say aye.
[1:09:27] Aye.
[1:09:28] All opposed.
[1:09:29] We are out of a executive session.
[1:09:31] With nothing to come before the commission, we are adjourned.
[1:09:36] No.