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Welcome everyone to the Community Services Advisory Committee. It's the September 21 meeting, and we'll

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call the meeting to order. Joining us virtually is a member that will be, not a member, an individual

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who is doing a deputation. I'm expecting Councillor Dodd to join us virtually. We have received

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your grants from Member Jason Dantis and the remaining members are in the council chambers. We'll

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begin by calling for additional business. Are there any items for additional business? Seeing none,

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I'll move on then. Any declarations of interest? No declarations? Confirmation of the minutes. These are the

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minutes from July 20, 2022. Council has received these minutes and approved them, but for purposes

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we do need the committee to have a mover. Member Nicole? Is moving the minutes? Any questions

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regarding the minutes? All those in favor? That's carried. Thank you. Next item is our

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deputation, and we have a presentation from MacFluis, the manager of Planning, sorry,

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environmental planning for gray, solvable conservation authority, and I'll turn the meeting over

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then to Mac. Thank you. Great. Thank you for having me virtually night. As I introduced my name is

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Vaxluis, I'm the manager of environmental planning with gray, solvable conservation authority. I'm here to

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present GSEA's planning and permit fee review that something we've been undertaking this past year,

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and I'll start off with just introducing the planning department with the CA does from a planning

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permitting perspective and then discuss the review and report that we've been undertaking. So I'm just

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going to turn off my video on presenting if that's all right, and we'll go to the next slide.

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Okay, so this is the GSEA planning team at present. There are six staff members.

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We're pretty young team overall. We had lost a lot of experience last year,

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about 35 years of planning experience with retirement of my predecessor and two other planning

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staffed of archers earlier in the year. So other than myself and just team went to the environmental

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planner, the other staff we have, they're relatively new hires within the last year and a half.

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We deal with a very high volume of planning and permit applications,

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greatly we've been seeing over 900 planning and permit applications a year with an additional volume of

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phone calls email inquiries and violations. So to put this into perspective of what we're seeing,

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we took a look at the volumes that other conservation authorities were seeing within their areas.

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GSEA is within the top 20% of application volume compared to other CAs within the province,

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yet we're within the bottom 40% of staffing levels. So we're doing a lot of work with less

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at the moment anyways. Next slide please.

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So recently the province undertook changes to the Conservation Authorities Act with the purpose of

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defining the programs and services that a CA can undertake. So they define the mandatory roles that

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CAs have. So first off CAs can act on behalf of the Ministry of Natural Resources and Forestry on

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planning act matters. So this includes reviewing planning applications such as zoning bylaw amendments,

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plans of subdivisions, consent applications, official plan amendments, and commenting on those applications

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with respect to the natural hazard policies identified in the provincial policy statement.

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We also review and provide input on comprehensive municipal zoning bylaw as well as overall official

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plans. Our review includes the natural hazard policies, but it excludes the hazardous force types in

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wildland fire that are also identified in those policies. We're a public body under the planning act.

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So we must be notified of municipal planning documents and applications. CAs are also mandated to

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comment on natural hazards related to applications made under the Resource Act, Drane Object, Environmental

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Assessment Act, and Niagara Scrubbing Planning and Development Act. We have a regular Tory responsibility

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under Section 28 of the Conservation Authority's Act. Section 28 in power CAs to regulate

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development and alterations within areas and features that are defined by the regulation.

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So what this means is that landowners need permits from our office if they're undertaking

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development within or near areas such as floodplains, wetlands, shorelines of the Great Lakes and inland

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valley lands and other hazardous types of lands. So these functions that are listed are

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from a planning department perspective. There's other things that the Conservation Authority's

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have to do, but this is limited to just planning and we're required to carry out these options.

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Next slide please. We also have the option for discretionary role and this is established to

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remember random of understandings with our member municipalities. What we can enter in agreements

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to provide for planning and technical services under the Planning Act on behalf of the municipality.

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So the agreements detail the types of level of programs and services that are to be provided by the CA.

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These discretionary role typically extends to things such as stormwater management review,

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natural heritage review under the provincial policy statement as well as the water policies of the

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provincial policy statement. The table below just outlines the different agreements that we have

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with our member municipalities and when they were established. So they were initially established in 2007,

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most of them. There was an effort to renew those agreements back in 2019 and you can see that some of them

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were renewed, including the city of own sound agreement in 2020. However, the COVID-19 pandemic

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really put a wrench and carry on with receiving the other agreements. So that's something we certainly

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would like to get back to. Next slide please. So with undertaking these programs and services,

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we need to collect fees to be able to do what we are required to do and also within our discretionary

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roles. So CA is can charge fees for plan review and section 28 permits. The Ministry of Natural Resources

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and Forestry guidance on fees is for full recovery cost of the program. Additionally, the Planning Act

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section 69 of the Planning Act does that fees are designed to meet the anticipated cost for the

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processing and reviewing the applications. When we look at our current fees that we have,

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they were originally established around 2006 and then were reviewed on an annual basis and generally

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increased based on CPI, CPI rate of that previous year. So there was really no, from what we could tell,

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there was no comprehensive review of the fees at the time they were established. You'll see the short

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file that this is resulted in as I as I go on in this presentation. The other thing I'd like to

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note too is that when the regulation was established in 2006 and these agreements were established in 2007,

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the authority we were operating with about five, four to five planning staff at the time. We're

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presently we have six staff but we've been operating with five for quite a while and the application

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volumes have only gone up since then. While we've been able to add a six staff this year,

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we haven't really felt the benefit of that because I've been on a parental leave for part of this year,

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and we have another staff member at the moment who's on a parental leave and will be returning short of

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an excite please. So in 2021, GSEA Engaged Watson's in Associates, a professional

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economic consulting firm to undertake a comprehensive review of our program rates and fees.

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They were tasked with assessing the full cost of providing planning and permitting services

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and then provide a result and in return provide a fee recommendation that conforms with legislation

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they were directed to utilize cost recovery principle with affordability and competitiveness

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where they looked at analyzing cost comparators with other conservation authorities and municipalities.

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We knew that going with Watson's, they've undertaken this type of work with several other

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conservation authorities and municipalities so we knew that we would get a defensible, defensible product

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going with Watson's next slide please. So this graphic outlines the activity-based

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costing methodology that attributes processing effort and associated costs from all participating

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departments and individuals involved in tearing out the planning and permitting functions.

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So the first part of this was to identify the indirect costs associated with the department

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that's including things such as GIS support, IT support and Mint support, your corporate overhead

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such as HR, you know, the theory of authority has a cost to upgrade the building as well as providing

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materials and equipment for staff to use and vehicles to conduct site visits with.

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It also reminds the direct costs associated with undertaking the service delivery.

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This is primarily primarily related to planning, staff, salary and wages,

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and any other staff that are directly involved in reviewing the planning implication.

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And then it takes those costs and assesses them with the different fee,

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kind of cost-incategories and spreading in them out across the different type of applications.

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Next slide please.

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So when you as a net methodology, the Watson's report identified an annual cost of 1.1 $7 million for the

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department. The majority of costs that were identified or associated with direct service costs,

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and I should hope to that this is including additional staff members that all highlight

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over the next slide, not just the staff that we currently have.

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As mentioned, the minister's fee policy recommend recommends a user pay principle for fee collection

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and the proposed fees that Watson presented with us, including consideration for other costs,

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providing use services, and the Watson review balances the this across fee categories based on

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effort requirements. So one of the things we had to do at a staff level to help Watson's

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was to take every type of application that we have, both planning and permit and assess what would be

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a standard or a typical type of that application and the amount of effort it takes to undertake

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the review with that application. So literally from the intake to filing, to review, to site,

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visit, to prepare and comments, to issue and comments, and any other things such as meetings that may

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be associated with that review of application. Next slide please.

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So one of the things that I don't believe it's felt it specifically within the report and

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all first I should note that you can find the report on GSEA's website. It's under the planning

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permits tab, it will be the top, the top one there, and it's our project page that has the report

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as well as the fee, the proposed fee tables with that. So that's where you can find the report.

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I'm not going to present the overall tables in this but I'll get into some of the highlights that are

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associated with what the findings were. But in discussion with Watson's and looking at the volumes

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that we see as well as the staffing levels, we were seeing staff operating at about 130%

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capacity, which is not sustainable. With the positions that we have proposed, this would

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lower it down on average to about 95% within the planning department. So the positions we would like to

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add are the as a regulations officer position, which we are actually able to hire this year.

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Based on some of the savings we're seeing with the parental leaves that we had.

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The regulations officer, their primary duty is to undertake permit review as well as enforcement

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of that of situations where

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People proceed with works without kidding their permit. We'd like to hire a water resources engineer. I don't believe this position would be full-time within the planning department. They would be part-time and their primary role would be to provide technical review assistance on those engineered plans that we get such as flood-tained reports, stormwater management reports, geotechnical reports, hydrogelogical reports, you know, the full gamut of reports.

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As well as a planning call, this position would be someone who specializes in natural heritage review. They would undertake review of environmental impact studies.

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We recognize that we probably don't have enough environmental impact studies for this position to review fully.

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We need, like, as there are sole responsibility.

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So this position would also probably be involved in the general plan review with the applications that we get from our municipalities.

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So, with our current fee structure, that would provide for 33% cost recovery with the proposed staff positions that would leave us with a $748,000 shortfall.

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If we maintain our current staffing level and the current fee structure, it only provides for about 44% cost recovery and would leave us with a $492,000 shortfall.

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If we do not factor in the required staffing or overhead or indirect cost, the current fee structure is only still capturing about 64% of the overall cost, so a $919,000 shortfall.

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Next slide to this.

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As mentioned, the proposed fee table, you can find on our website, but I'm going to go over some of the highlights from that and some of the items that have garnered some discussion from it.

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So they are full cost recovery recommendations that have been provided in those fee tables.

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One of the things that it introduces is minor and major categories for planning review.

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So in a minor category, there's no technical studies or there may be one minor technical review associated with that application.

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So this would be really your standard type of zoning by-law amendment where there's not a lot of technical information needed to consider it versus the major where there's a full technical studies required to support the application.

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So you're seeing two full studies such as the storm water management report and an EIS for geotechnical or whatever type of study that would be involved in reviewing that.

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That could also include a floodplain study.

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There's a full range of studies there that we can have an interested in and comment on.

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It introduces a 20% discount provided for the total fee of combined applications.

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The current process for discounting combined applications is that the first applications assess that the full cost and then each subsequent application sees a 50% discount.

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That can be a little bit of a tricky calculation we find.

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And there's a lot of questions back and forth that could be raised when the availability collects the fee.

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So once it's identified 20% as a discount that would be about the same as utilizing the 50% on second applications.

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And it would be a much simpler math exercise where you're just taking the total of all the applications that are applying to 20% discount.

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Free consultation fees are to be credited against the formal application fees so that's to recognize that.

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There's a level of effort that goes into undertaking the pre-consultation that is necessarily duplicated when we get the formal applications because much of the work's been done at the pre-constage.

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Next slide please.

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So some of the fees on the table that raised interest it wasn't necessarily the fee itself or the number more so the percent increase.

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So the Watson's report noted in major zoning by law and then proposed to increase over 1200%.

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So it's not truly the increase that.

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That you'd actually see because it's looking at our present days owning by law amendment fee which is 790 or sorry $390 and comparing it to the major application category.

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So the way that would really truly break out to be a better comparison is that if we had a technical review associated with that zoning by law amendment.

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Presently we would collect the zoning by law amendment fee of the $390.

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Plus invoice the applicant directly for the technical review of the EIS Council and Water Management report.

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So I've added those values that under a present fee schedule.

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So in an instance where you have a zoning by law amendment plus two technical reviews the fees $3,410.

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Compared to the major which automatically has those technical reviews rolled into it.

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So we're not invoicing separately afterwards the fees $5,100.

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So really the proposed changes almost 50% increase.

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There's the same rationale with the official plan amendment application where that technical review fee is rolled into the major application already.

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And it's not really fair to compare it to the standalone official plan amendment fee that we see today.

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Next slide please.

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Same principle with the minor major site plan reviews where we're seeing increases reported around 6509% and 777%.

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They would also include an element of technical review that increases as you get to the major category and we wouldn't be invoicing separately.

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For that technical review.

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Another part of the fee table that's garnered some attention is the class B and C environmental assessments which represent a 749% increase and a 1,224% increase.

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So again our present fee is very low when considering environmental assessments and the potential work that's involved in review those types of files or applications.

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We only have one base fee right now and it doesn't include breaking it into class A, B or C categories.

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So the class B and C get into more technical reviews of those environmental assessments.

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Typically though these projects are municipal projects and we don't charge a fee to remember municipalities so we actually haven't even seen a class C application over the past year or over the past five years and we've only seen one class B application over the past five years.

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And these are again of our largely municipal projects so we're not even collecting a fee in that case.

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Next slide please.

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So right now we're in the consultation phase but we're getting closer to the finish line so the things that we are considering is.

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You know there's been from home we've heard from the memories as tall as a bit of questions around the major and minor fee categories.

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Some may prefer to have the technical review fees broken out as present and our fee table doesn't include a technical review fee.

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So it's possible we can do that and it would be similar to our existing approach.

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I think ultimately that would really work out in our discussions with our member municipalities of what their preferences in collecting fees through the MOU agreements that we have.

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I think we we've been looking at further consideration the multiple application discount but I think the 20% that Watson's presented does make sense.

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And then there's we're looking at doing some refinement to the definitions of the permit categories.

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This presentation is largely focused on planning.

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The permit categories under our regulation there's a minor category that we feel is quite high considering the types of projects that typically fall within that minor category.

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So we're looking at introducing another level of category that would be even below that and capture some really basic things in there at a reasonable cost because one of the things that we're concerned about.

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Is that people look at the fee schedule and think well I'm just going to do the work anyways because that's too expensive and we don't want to increase the amount of violations that we see.

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Because we largely don't get fees coming back in with that so I think it makes sense for everyone to have a more basic category below the better that would be will make a lot of sense for my cost perspective.

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Next slide please.

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So our next steps we've been taking in the comments we've received.

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We've been looking at some of the different options that we have.

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We're preparing a proposed revised proposed fee schedule for the board recommendation and targeting our September meeting which is next Wednesday.

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I believe that September 28th.

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Once it's approved we're going to look at implementation to our MLUs with municipalities and begin hiring the proposed positions.

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It would really make a lot of sense to have those positions on board before we start collecting the increase fees.

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So ideally that would line up to to start off 2023 with the revised fees.

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And then implement new fee schedule.

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Next slide.

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And that's all I have for today so if there's any questions.

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Please let me know.

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Thank you Mac.

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That was a lot of information to.

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Crunchy into short period of time.

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Members of the committee do you have any direct questions for Mr. Blues.

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Go ahead Morgan.

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Through you Madam Chair is just in regards to the sustainability of your proposed fee structure.

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How long do you think these fees would be in place?

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A couple years five years.

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Yes.

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Thank you.

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I believe they would be looked at on an annual basis as President practice.

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There is a component in the report and I can't recall off the top of my head.

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There is an element of looking at those fees every year and in assessing.

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What are reasonable increase would be.

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But that's outlined in the Boston Street Board.

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Thank you.

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Other questions.

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Go ahead Jim.

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Through you Madam Chair.

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The question is with respect to the proposed revised fees.

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Where the technical reviews are included.

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Just for a price comparison is a typical.

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Like a current use of application plus two technical reviews is two technical reviews.

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The most common number or would be more likely that there would be more than that.

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It could include more than that.

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There's no real common number because it really depends on the application and what's required to support it.

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It's just we realize once we get to two technical reviews there's a level of effort there that's quite substantial and any additional technical reports beyond that.

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Doesn't substantially increase the level of effort versus if we have just a basic application where there's either a scope report the level of effort is quite less than the major one.

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So that's what we were trying to capture with that.

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Thank you.

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Staff would you like to deal with a D one at this time or just comment.

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Yeah, if we could Madam Chair I think well max on the line if if you don't mind.

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Don't want to recap what he said tonight but really the reason for this were the changes to the Conservation Authority's act and the provincial mandate that there be this transparent review of fees.

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And that those municipal programs and services really would be based on that cost recovery basis.

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We certainly support great county staff comment and I'll just read a couple of lines here that the conservation authorities across the county and for sure in own sound plan integral role in the plan review and development application process without these comments municipalities and or the county would need to hire staff with natural heritage expertise or contract.

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Out that review to a third party and and that's certainly the case in own sound when we talk about the development team.

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Mac and his group at grace all the left certainly part of that.

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So the methodology for reviewing their fees was really established by the regulation.

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They picked Watson's to do it.

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They're doing 10 other authorities on Ontario so they certainly have it down to a science.

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I think it's important to note whatever they don't collect for their budget through these types of.

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Cost recoveries would be then added to the municipal levels or levy so I think you know it really is important that they they put a fine point on the the amount and the cost of providing these services that are generally two developers.

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It's really important to that the fees will be consistent among the watersheds so all the great county municipalities covered by grace.

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And authority will, you know, will be paying the same fees. Really appreciate Max comment about the new kind of basic fee, but certainly the minor and major fee categories in terms of those technical reviews. I think that's really positive.

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The combination discount, the report notes that the MOU will certainly clarify things like definition, the role, the timing.

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Um, exactly what type of application falls into what category in that MOU will come back to this committee. So we would just recommend that this committee recommends that council direct staff to share this report with GSEA as the city's comments on the permitting fees.

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Thank you for that.

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I don't hear me earlier.

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Happy move that recommendation.

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Thank you. Are there any comments or questions regarding that particular report?

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It's item 81 that we're dealing with now.

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Um, and the recommendation has been moved. All those in favor?

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That's carried. Thank you.

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Next item on the agenda. Thank you very much, Mack.

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It's been very helpful with your expertise.

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Thank you.

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Next on the agenda is a public question period.

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We, I don't believe we have any public questions.

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Correspondence was received from a letter from Mr. Ferguson.

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And I'll ask staff to comment on this particular letter.

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Lauren, is Mr. Ferguson on the line with us?

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Oh, okay.

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Well, I guess I would want to thank Mr. Ferguson for taking time to write to us with his idea for a

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design review panel.

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His proposal really suggests that this panel would provide input on the architectural drawings

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and guidelines for developments likely kind of twice as we work through that

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development approvals process.

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He certainly correct.

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Currently there is no review panel in on sound.

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However, this doesn't mean that architectural design and guidelines are not being considered.

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Matters of urban design including architectural control are important.

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So section 41 of the Planning Act really says two things need to be in play or sorry.

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It says under section 41 matters relating to exterior design can be included in site plan control.

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A few of two things in place.

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One is official plan policies that lay that out and second is a site plan control by line.

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I can tell you that the city has both of those things.

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Our new official plan has policies on urban design and schedule e of the official plan

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lays out the studies and requirements for complete application and things like urban design

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studies, significant viewcatic corridor as well as shadowing studies are part of that.

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So we have the required OP and bylaw in place.

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So staff have utilized architectural control on projects within the river district as well as on projects

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that are designated under the Heritage Ontario Heritage Act.

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So like other plans these architectural control guidelines and drawings become schedules to the site plan agreement.

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So recent examples actually came to this committee was the St. Mary's Church.

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The development of St. Mary's Church.

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I can tell you that all new plans of subdivision being approved today require or have a condition recommended by staff

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that includes architectural control guidelines.

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So we also carefully review those facade grants in terms of architecture.

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In the city's five year capital plan we also have a project identified to create urban design guidelines.

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It won't be a one size fits all but you know really laying out unique criteria for the downtown

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the water front areas, east city, commercial et cetera.

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So these guidelines would create clear expectations for developers and for staff in reviewing those.

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Just like you've heard from Mac tonight.

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If necessary we would get a peer review of that of those studies and guidelines.

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I would remind committee Bill 109 more homes more choices mandates site plan approval delegation to staff.

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We have 60 days now in which to get an application in review it for a complete list circulated to our agency partners.

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Review those technical reports and studies.

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So we have a similar the feedback and prepare a report for staff delegation and approval all in 60 days.

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With a lot of other stuff going on at the same time.

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So moving to include a design panel would certainly complicate and probably compromise our ability to.

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You know achieve those deadlines.

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So I would recommend that the committee just received Mr. Ferguson's letter.

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Thank you any questions or comments or a motion to receive.

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Morgan.

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That's a motion to receive all those in favor.

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Thank you.

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Okay next item is reports from parks and open space.

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First report being regarding greenwood cemetery by law update.

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Thank you madam chair and good evening committee.

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Report CS-22104 discusses greenwood cemetery Jewish and Muslim sections and an update to the by law.

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Cemetery is regulated under the Ontario funeral burials and cremation services act under the authority of the municipal act in the greenwood cemetery by law.

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Greenwood cemetery by law regulates the day to day operation at cemetery.

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In 2020 a new greenwood cemetery master plan was approved by council.

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The goal or the review and update was to ensure continuity of service delivery.

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Ensure the needs and expectations of families and funeral service providers are met.

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Ensure the cemetery can respond to changing and diverse needs of the community.

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And examine the lifespan and sustainability of greenwood cemetery.

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The updated planning.

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The updated plan included 16 recommendations across key themes of interment options, administration, operations and grounds and buildings and buildings and maintenance.

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Interment options included a recommendation to formalize the existing Jewish section through an agreement executed by by law.

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And to establish a Muslim section also via an agreement executed by by law to provide space for culturally specific interment practices and funeral services to occur in a manner consistent with each community's needs as well as to formally establish a natural burial section.

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The purpose of this report is to prevent a new draft greenwood cemetery by law consistent with the recommendations in the master plan and bring forward draft agreements for consideration and approval with the best to seek it.

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Betha Zikil Synagogue and the Oensound Muslim Association.

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To formally establish dedicated sections for culturally appropriate interments.

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In 2022 the city solicitor prepared a new greenwood cemetery by law and agreements for dedicated sections for natural burles in Jewish and Muslim burles.

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Updates included in the new draft by law attached to the report include provisions relating to the formal establishment of the sections.

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Increasing the number of cremation internments per law from 3 to 4 and housekeeping amendments that reflect current service delivery practices.

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In addition to the new draft greenwood cemetery by law Jewish and Muslim section agreements called reserve sectionary contracts were prepared.

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These agreements will allow the Jewish and Muslim communities to reserve the rights to use lots in the prescribed areas exclusively for the determined deceased members of their respective communities.

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The new draft by law is progressive and ensures that greenwood cemetery continues to serve the diverse needs of our community.

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Financial implications with this report were legal fees for research and preparation of the agreements in by law.

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There's no cost to submit the amended greenwood cemetery by law to the PAO for approval.

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Who's the Bremen Authority of Ontario Regulator.

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So the recommendation with this report is that a consideration of staff CS-22104, respecting updating the greenwood cemetery by law.

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The community services committee recommends city council direct staff to bring forward a by law to repeal the greenwood cemetery by law number 2014-12

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and replace it with a revised by law as I would mind in the report.

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Bring forward a by law to authorize a marine clerk to execute an agreement to dedicate north west section range of 38 and 39 law numbers 3 to 32 as the Muslim section.

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Bring forward a by law to authorize a marine clerk to execute an agreement to dedicate the north west section ranges 441 numbers 3 to 32 as the Jewish section.

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Thank you.

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Thank you.

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Mr. Parsons.

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Just a question.

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Can you explain to us why three by laws are required as opposed to one that contains everything?

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I can.

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So the the the agreement cemetery by law itself is our day-to-day operations and the other two by laws are to execute agreements with the association.

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So the agreements are not part of the formal cemetery by law in which case if either community comes to us in which is which is to propose changes to that we don't have to change the entire cemetery.

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The entire cemetery by law which then has to be posted for 30 days and go back through the regulatory process.

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So that's similar to us when we do maintenance at St Mary cemetery for instance that's a separate agreement with individual.

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That's correct. That's how we operated before that's that agreement was terminated.

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Okay, are there any questions of members of the committee or a motion to adopt the recommendations.

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Councillor Hamley.

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All those in favor of the motion.

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That's carried.

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Thank you.

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Okay. Next item is a report from Mr. Parsons on the Emerald Ashbore Management.

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Thank you madam chair as you referred the CS-22105 refers to the Emerald Ashbore Management Plan and next steps.

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In 2014 the city adopted an EAB Management Plan Emerald Ashbore.

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The purpose of this report is to provide information on the Emerald Ashbore.

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Some are as the cities are borer culture program and resources dedicated to this program.

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Review the current EAB program and the successes and challenges of implementation.

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And consider next steps in the management of the disease and replacement of the urban forest.

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Emerald Ashbore is a highly destructive invasive beetle that attacks and kills all ash tree species in the first genus family.

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City employees to international society of our borer culture certified arborists who respond to between 280 and 410 calls for service annually.

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Staff are currently responding to high and medium priority service calls.

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Low priority service calls that are cosmetic currently have a lag time of up to two years before service can be prepared.

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Under the existing model staff work fully committed to service calls and do not have the capacity to perform the work required to remove such a significant surge of necessary renewables.

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And response to the pending EAB throughout the city developed the EAB plan initially AB plan in 2014.

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It attempted to project the impacts of the EAB and all and sound and the plan provided direction over 10 year time frame.

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The team plan projected costs to increase significantly over the 10 year life of the plan estimating on term costs to be greater than a million dollars.

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Based on the experience of Ontario municipalities dealing with infestation as part of us.

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A key action of the 2014 plan was establishing a tree inventory for the city for city properties and integral part of managing any asset is creating a baseline inventory.

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So in 2015 the city completed a tree inventory of cities trees on trees on city lands and parks.

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The inventory included street trees and trees within city parks and open spaces in higher traffic areas.

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The inventory was not scope to include hazard lands or apartment lands.

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The plan estimated 600 ash trees on city properties and rates of waste and 7500 in parks and open spaces.

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The inventory result returned a result of 1,092 ash trees on streets and within managed areas of parks and open spaces.

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Again this does not include un-inventory spaces such as city owners carbon hazard lands or wooded and on maintain portions of parks.

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In 2016 the city proactively initiated a program of anoculating 165 ash trees to protect the selected trees from the advance of EAB towards the sound from the south.

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Those two years prior to actually discovering EAB and all and sound.

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These trees have been anoculated by annually for the prescribed treatment for EAB resistance.

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In 2017 and the non-treatment years, EAB treatment occurs by annually, generally.

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In the non-treatment years, dead ash trees are removed to the manage the city's risk and liability and heavily travel areas like roads and trails.

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Subsequent treatment occurred in 2018 and 2020 on the selected trees.

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The city's annually EAB management budget part of the city's approved annual operating budget is $25,000.

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These funds have been used in alternate years to anoculate 165 significant trees in year one and removed 10 to 15 ash trees in year two.

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On an alternating year one year two cycle.

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In the spring of 2022 began to observe nearly 100% of untreated ash trees in city,

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on city lands came out with scarce foliage and high numbers of epicornment shoots,

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indicating advanced infestation.

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Since 2017 the city's removed 32 dead ash trees in response to calls for service.

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25 were removed in 2019 via the management plan actions.

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And it's all 226 were non-inventory trees were removed as part of the forestry renewal program,

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if you remember around the St. George's Victoria Park area.

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15 ash trees were removed in August 15 from the city property near the visitor center that had shown significant decline.

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Since 2017 a total of 72 of the 1992 inventory trees had been removed.

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Emerald ash war inoculation program has had mixed results.

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It has anticipated that some of the 165 trees that have been infested

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and will have to be removed despite treatment efforts.

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A range of 855 to 1,020 inventoryed ash trees will need to be removed.

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Pending the outcome of a renewed inventory in 2023 capturing the 20 meter buffer between city lands and private properties

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that have about what it areas currently.

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Uninventory ash trees make up 20 to 30% of those forested areas.

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This leads to anticipate thousands of additional trees within the 20 meter buffer

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that will need to be removed.

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An exact number cannot be determined without an updated inventory.

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Treatment does not have a long term impact on some species,

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and an updated approach to managing invasive species is required.

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The following steps are recommended.

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A new inventory is scheduled for 2023 via the city's normal.

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A couple of budget. Due to the, in terms of, staff line, a leverage than a renewed inventory, it's

408
00:45:06,720 --> 00:45:11,920
a better understanding of the density of ash species in hazardous ravine and the skyland lands,

409
00:45:11,920 --> 00:45:19,160
within the recommended 20 meter buffers on. The updated inventory will include a tree health assessment

410
00:45:19,160 --> 00:45:24,560
and a system managing the risk and identifying prioritizing trees for removal. Removal strategy due

411
00:45:24,560 --> 00:45:28,920
to the nature of BAB infestation, because trees become increasingly difficult to remove safely once

412
00:45:28,920 --> 00:45:33,880
bark begins to sluff. This signals that the tree is structurally compromised and cannot be climbed or used

413
00:45:33,880 --> 00:45:39,400
for rigging and increasing the hazards for tree workers tasked with removal.

414
00:45:39,400 --> 00:45:43,400
Dead and dying ash trees prevent an increasingly significant risk to streets, trails, parks

415
00:45:43,400 --> 00:45:47,880
and private properties that a butt city lands. Contractors will be required to form the volume

416
00:45:47,880 --> 00:45:52,040
ash trees removal detailed in this report, and it's current staff cannot keep up with current

417
00:45:52,040 --> 00:45:57,960
removal, a proctor of pruning and maintenance. Trees in the right away present the highest risk

418
00:45:57,960 --> 00:46:02,520
to the public following the death of the tree given the great and give the grace environment

419
00:46:02,520 --> 00:46:08,360
on the environmental benefit to the community. So, accordingly, they are the most desirable to retain.

420
00:46:09,160 --> 00:46:13,640
Through the 2023 tree inventory, staff will gain a clear understanding of the current condition of ash trees

421
00:46:13,640 --> 00:46:17,000
and city lands, including those that have been included in the treatment program to date.

422
00:46:17,880 --> 00:46:21,080
Retention efforts and ongoing treatment is recommended for treated trees that are found to

423
00:46:21,160 --> 00:46:25,480
have responded well to inoculation, and staff have observed that some inoculated trees appear

424
00:46:25,480 --> 00:46:30,360
to be in decline. Pending the outcome of the inventory, some previously treated trees may need to be removed.

425
00:46:31,880 --> 00:46:35,240
Although ash trees and parks and open spaces are generally in better condition, in many cases,

426
00:46:35,240 --> 00:46:39,560
they present significant lower level of risk when dead. Over 10 years, a loss of untreated

427
00:46:39,560 --> 00:46:43,480
parks and open space trees has been more manageable with stage removals, or would be more manageable

428
00:46:43,480 --> 00:46:48,120
with stage removals. Trees in unmanned sections of city on lands within 20 meters of a private

429
00:46:48,120 --> 00:46:52,360
property boundary, or to be included in the 2023 tree inventory, to assist staff with strategic

430
00:46:52,360 --> 00:46:56,680
planning of removals, these areas present the least risk. Managed removals would not occur until

431
00:46:56,680 --> 00:47:01,160
ash trees in the right away and parks have been removed. Staff will continue to respond to calls for

432
00:47:01,160 --> 00:47:05,160
service for individual trees, approximate to private property, and assess them for action within the

433
00:47:05,160 --> 00:47:10,760
existing forestry management program. The phase plan will be implemented over a 10-year period for 2023 through

434
00:47:10,760 --> 00:47:18,520
the end of 2032. Replacement trees with a removal of 855 to 1,020 inventory to ash trees

435
00:47:18,520 --> 00:47:22,680
is significant to the cities or urban canopy. Coupled with strategic removals driven by risk

436
00:47:22,680 --> 00:47:26,520
management is essential to plan and implement replacements to renew the city's tree density.

437
00:47:27,320 --> 00:47:31,160
Over the course of the removal process, staff will seek to engage local volunteers to support

438
00:47:31,160 --> 00:47:34,760
tree planting efforts, as well as funding opportunities for tree planting under renewals such as

439
00:47:34,760 --> 00:47:39,560
TD3 days. There is an event plan for the spring of 2023 in partnership with the city and

440
00:47:39,560 --> 00:47:46,040
neighborhood's north under the TD3 days program that will point 300 hardwoods of mixed non-ash

441
00:47:46,040 --> 00:47:52,680
species. The financial implications with the support of managing the A, B, and

442
00:47:52,680 --> 00:47:58,440
Festation and all its own will be significant. Current rates are estimated that removal of 855 to

443
00:47:58,440 --> 00:48:05,000
1,020 ash trees will cost between 1.28 million and 1.53 million. It is anticipated that the phase

444
00:48:05,000 --> 00:48:09,240
approach will take 10 years to complete, focusing on the highest risk trees first. This value

445
00:48:09,240 --> 00:48:14,200
translates into a need for an increase of the park's arboral cultural operating budget of $140,000 to

446
00:48:14,200 --> 00:48:18,920
retain contractors to perform removals. Further study is required to understand the number of

447
00:48:18,920 --> 00:48:23,000
ash trees that will need to be removed from buffer zones on city lands, proximity to private properties and

448
00:48:23,000 --> 00:48:30,440
trails. 50,000 has been approved for a new tree inventory in 2023 as part of the city's 2023 capital budget.

449
00:48:30,440 --> 00:48:35,800
Future costs are to be determined by the 2023 tree inventory process. Tree replacement costs

450
00:48:35,800 --> 00:48:41,240
are to be determined by available annual funding opportunities. In 2022, $12,000 is allocated

451
00:48:41,240 --> 00:48:47,000
to park an open space operating budget for tree and tree planting materials to deliver the existing

452
00:48:47,000 --> 00:48:54,920
core tree planting program. The recommendation with this report is that in consideration of staff's

453
00:48:55,640 --> 00:49:00,440
report CS-22105, respecting the city's emerald ash board management plan and next steps,

454
00:49:00,440 --> 00:49:04,680
community services committee recommends that city council direct staff to bring forward a budget request

455
00:49:04,680 --> 00:49:10,360
to support the manager removal of emerald ash board, infested trees on city lands over a 10-year period,

456
00:49:10,360 --> 00:49:15,160
considered as a part of the overall review of the 2023 operating budget. Thank you.

457
00:49:16,440 --> 00:49:19,400
Thank you for that. Are there questions of committee members?

458
00:49:25,880 --> 00:49:35,400
Just walk me through how this would come on the budget inventory first and then the 10-year plan

459
00:49:35,400 --> 00:49:41,400
comes in the 2024 budget or I just don't want to do an inventory and I agree to a 10-year plan.

460
00:49:42,120 --> 00:49:48,200
It's kind of putting a cart before it horse. The way this would work is that we know about the

461
00:49:48,200 --> 00:49:54,840
first thousand trees and this request for an increase that will come before the budget comes with

462
00:49:54,840 --> 00:50:03,000
the budget proposal really addresses those and the $50,000 approved for a tree inventory in 2023

463
00:50:03,000 --> 00:50:08,840
will then inform additional costs as we have a clear understanding of those trees that are not reflected on

464
00:50:08,840 --> 00:50:16,680
the inventory. The numbers reflected in this report are reflected trees that we know about now and I work

465
00:50:16,680 --> 00:50:21,320
to describe in the report that there will be additional costs when we have a more detailed

466
00:50:21,320 --> 00:50:24,120
tree inventory that include areas that have not previously been included.

467
00:50:27,240 --> 00:50:34,120
And just to kind of clarify for Councillor Hamley, the way I see it working in discussions with Kate,

468
00:50:34,120 --> 00:50:41,960
we would bring forward the operating variants each year. So you'll see an operating variants presented

469
00:50:41,960 --> 00:50:48,120
in the city's a boriculture program with the overall operating budget. One year you might have

470
00:50:48,840 --> 00:50:54,760
$100,000 to put towards that. The next year you might say, look at we only have 50,000 but

471
00:50:55,560 --> 00:51:01,560
the first step of doing this inventory will really help inform and guide our decision making about how many

472
00:51:01,560 --> 00:51:06,680
high priority trees do we have and how urgently do they need to be removed from our risk management

473
00:51:06,680 --> 00:51:11,720
perspective. But I think your question is, you don't want to get into pre-approving a bunch of

474
00:51:11,720 --> 00:51:19,720
stuff and certainly we understand that. For the questions, someone prepared to move the motion.

475
00:51:21,000 --> 00:51:27,000
Councillor Hamley has moved the motion. All those in favor? That's carried. Thank you.

476
00:51:29,560 --> 00:51:35,080
The next item is Mr. Parsons again with Greenwood Cemetery Chapel Renovation.

477
00:51:37,000 --> 00:51:47,400
Thank you. After this one, we'll be halfway through. As is referred, thank you, Madam Chair.

478
00:51:47,400 --> 00:51:52,360
It's CS-221, 10 Greenwood Cemetery Chapel Renovation design and next steps this report before us.

479
00:51:55,080 --> 00:52:01,160
In 2020, City Council approved an updated Greenwood Cemetery master plan and discussed some of the

480
00:52:01,160 --> 00:52:07,240
details about it in the earlier report this evening. The buildings and maintenance theme included

481
00:52:07,240 --> 00:52:11,000
a recommendation to develop a business case for the restoration of the chapel, including indoor

482
00:52:11,000 --> 00:52:16,280
column barrier and contemplative space. The business case was provided in a report to committee in 2020,

483
00:52:16,280 --> 00:52:22,360
they recommended moving forward with design. The City's 222 capital budget has approved includes a project

484
00:52:22,360 --> 00:52:27,240
22d74, which includes both the design and renovation of the chapel for uses and indoor column

485
00:52:28,200 --> 00:52:32,920
and RFP for design was issued in the fall of 2021 with a project being awarded to John Rutledge

486
00:52:32,920 --> 00:52:39,560
Architect at a cost of $30,000. The draft design was presented on July 26, 2022 to the Accessibility

487
00:52:39,560 --> 00:52:44,280
Advisory Committee. The purpose of this report is to update the business case based on the current design

488
00:52:44,280 --> 00:52:50,120
concept, provide design concept for approval with information on how feedback from a AC and staff have

489
00:52:50,120 --> 00:52:54,520
been included in the updated concept plan. The initial draft is attached with this report.

490
00:52:55,480 --> 00:53:00,200
Highlights of the design elements considered by the initial design exercise are summarized in table 1

491
00:53:00,200 --> 00:53:03,640
and Lauren, if I could get you to go to table 1 in this report, please.

492
00:53:05,960 --> 00:53:10,440
So you see the design elements that are being considered and contemplated are restoration and preservation

493
00:53:10,440 --> 00:53:14,680
of the staying-glass windows, restoration and preservation of the entrance doors. Preservation of this

494
00:53:14,680 --> 00:53:19,640
is a trust ceiling, restoration and preparation of the main chapel area for our indoor column

495
00:53:20,440 --> 00:53:26,280
creation of an accessible entry including a ramp, installation of a low-pitched slope ceiling

496
00:53:26,280 --> 00:53:33,080
on the roof, sorry not ceiling, on the rear addition portion of the building, which is not the same

497
00:53:33,080 --> 00:53:38,520
vintage as the main chapel, creation of indoor column area in the main chapel room, creation of a second

498
00:53:38,520 --> 00:53:44,120
column, very room in the rear portion of the building, an accessible foyer or entry area, and an accessible

499
00:53:44,120 --> 00:53:49,080
customer service office. It is important to note that all energy consumption elements of the design are to be

500
00:53:49,080 --> 00:53:53,480
energy efficient, including installing solar tubes in the foyer and office areas to provide

501
00:53:53,480 --> 00:53:58,360
natural daylight with zero energy use, supplemented by energy-efficient LED lighting and energy-efficient

502
00:53:58,360 --> 00:54:03,000
HVAC systems. Additional insulation between the ceiling and roof deck will also improve the energy

503
00:54:03,000 --> 00:54:08,360
efficiency of the building during heating and cooling periods. Through the design process, additional

504
00:54:08,360 --> 00:54:13,160
column barrier in an adjacent room have been proposed by the architect that were not contemplated by

505
00:54:13,160 --> 00:54:18,840
the business case in report CS2155. Additional column barrier in space increases the gross floor

506
00:54:18,840 --> 00:54:24,200
area and saleable column barrier in space by 45% compared to the previous report. The table below

507
00:54:24,200 --> 00:54:34,760
summarizes revenues and expenses. Inticipated revenues total $1.558 million, total cost of construction

508
00:54:34,760 --> 00:54:43,880
is anticipated to be $585,000 for a net revenue of $973,250. The updated business case maintains

509
00:54:43,880 --> 00:54:48,520
positive revenue, and it will revenues that outpaced the venture payment for that. It will be allocated to the

510
00:54:48,520 --> 00:54:52,920
cemetery reserve for future capital and major maintenance projects and to offset the cost of the

511
00:54:52,920 --> 00:54:58,680
of the dementia should any coming year not generates efficient new sales and services to offset the annualized

512
00:54:58,680 --> 00:55:05,000
cost of repaying the debenture. The concept design, attachment one with this report was outlined

513
00:55:05,000 --> 00:55:11,720
and provided to AC on July 26 is noted to provide an opportunity to review the accessible elements

514
00:55:11,720 --> 00:55:16,120
and ensure any adjustments or additions recommended by AC could be included in the detailed design.

515
00:55:17,320 --> 00:55:21,400
Community generally had positive feedback on the concept design and items for consideration by

516
00:55:21,400 --> 00:55:30,760
AC outlined in table two along with how these items will be addressed. A multidisciplinary

517
00:55:30,760 --> 00:55:35,800
staff team including building planning and heritage reviewed the initial concept and provided input.

518
00:55:35,800 --> 00:55:40,120
The design is consistent with the heritage character of the building. We will enhance accessibility

519
00:55:40,120 --> 00:55:44,520
of the cemetery and responsive the changing and diverse needs of the community by offering a new option

520
00:55:44,520 --> 00:55:49,720
families to celebrate the life of a loved one at the time of the tournament. This project is

521
00:55:49,720 --> 00:55:53,720
financially responsible and supports the completion of a key result in the strategic plan to

522
00:55:53,720 --> 00:55:58,760
complete the adaptor reuse of a heritage building that serves the public interest. Once the project is

523
00:55:58,760 --> 00:56:03,560
complete, the city's planning and heritage division will explore a designation of greenwood cemetery under

524
00:56:03,560 --> 00:56:08,920
the Ontario Heritage Act. When the detailed design is complete, a tender will be prepared for issuance

525
00:56:08,920 --> 00:56:15,880
with the award expected by December 2022 for Q2 of 2023 construction. The financial implications with

526
00:56:15,880 --> 00:56:22,680
this report would be $1.321 million in anticipated growth revenue based on new sales. $585,000 in

527
00:56:22,680 --> 00:56:31,880
anticipated construction costs for a net revenue of $973,500. $973,500. $973,500. A cost to be would be

528
00:56:31,880 --> 00:56:37,800
debentured and repaid from new sales. The recommendation with this report is that a consideration of staff

529
00:56:37,800 --> 00:56:43,000
report CS-221-10, respecting greenwood cemetery shelf renovation design and next steps. The community

530
00:56:43,000 --> 00:56:47,640
services committee recommends the city council receive the updated business case for renovating

531
00:56:47,640 --> 00:56:51,720
the chapel at greenwood cemetery and direct staff to proceed to complete detailed design and tender

532
00:56:51,720 --> 00:56:56,040
for construction of the greenwood cemetery chapel renovation based on the concept design included with

533
00:56:56,040 --> 00:57:03,960
this report. Thank you. Thank you. Members of the committee have any questions or comments or

534
00:57:04,040 --> 00:57:10,440
care to move the recommendation. Janet will move the recommendation. All those in favor?

535
00:57:11,720 --> 00:57:19,480
That's carried. Thank you. Next report Mr. Parsons. Kelso Beach and Naewash Park Master Plan.

536
00:57:21,400 --> 00:57:24,520
Thank you Madam Chair and I will say in terms of time or more than halfway through

537
00:57:24,520 --> 00:57:32,840
in terms of numbers of reports or halfway there. CS-221-12 discusses a Kelso Beach and Naewash Park Master

538
00:57:32,840 --> 00:57:41,080
Plan public engagement and next steps. The Kelso Beach Master Plan completed in 2010 by North

539
00:57:41,080 --> 00:57:45,320
Wood Associates, Landscape Park, Texas provided guidance in the operations and capital development

540
00:57:45,320 --> 00:57:50,280
of the 9.86 hectare shoreline property located at 119th Street West over the last 10 years.

541
00:57:51,000 --> 00:57:54,680
The Master Plan is an invaluable tool to ensure seamless continuity of service delivery to the

542
00:57:54,680 --> 00:57:59,640
community and guide decision makers and ensuring Kelso Beach continues to meet the needs of residents

543
00:57:59,640 --> 00:58:05,320
and visitors. To ensure plans are relevant in parks and open spaces to a best practice to review

544
00:58:05,320 --> 00:58:10,680
refresh and renew plans in minimum every 10 years. The plan is now 11 years old. Many of the recommendations

545
00:58:10,680 --> 00:58:14,680
have been implemented since the plan was initially approved and over the last decade the function

546
00:58:14,680 --> 00:58:18,040
and use of the park have changed and needs of our user groups have evolved and it's appropriate

547
00:58:18,040 --> 00:58:22,760
time to update the plan. The purpose of this report is to provide a status update on the progress of

548
00:58:22,760 --> 00:58:29,000
the project. Review the public input generated by our city online public engagement tool and report

549
00:58:29,000 --> 00:58:35,080
on next steps. The initial schedule of the Kelso Beach at Naewash Park Master Plan update has been

550
00:58:35,080 --> 00:58:39,560
revised due to operational needs in the parks and open space division. Table 1 it lines the

551
00:58:39,560 --> 00:58:43,560
tasks that were identified with the previous report and a revised project schedule with the final plan

552
00:58:43,560 --> 00:58:53,400
to be prepared for December 2022. In June the city rolled out a new public engagement tool,

553
00:58:53,400 --> 00:58:57,960
our city, including the Kelso Beach at Naewash Park Master Plan is one of the launch projects.

554
00:58:59,000 --> 00:59:03,560
A public input survey for the project was posted at launch on June 13th and ran for 14 days until June

555
00:59:03,560 --> 00:59:07,560
26th. In addition to the survey, the site provided background about the project and about the

556
00:59:07,560 --> 00:59:12,920
park to help inform survey respondents. The portal also provides a location for ongoing project updates

557
00:59:12,920 --> 00:59:18,840
and the survey asked 14 questions, 43 responses were received. 12 questions were designed to generate

558
00:59:18,840 --> 00:59:24,520
basic metrics and are summarized in table 2. And just some of the interesting points from those first

559
00:59:24,520 --> 00:59:32,120
12 questions were 86% of respondents lived in O'N sound. 68% who responded had lived in O'N sound

560
00:59:32,120 --> 00:59:41,080
for more than 10 years. Between two age ranges, 25 to 34 and 55 to 64 we had almost 60% of respondents

561
00:59:41,080 --> 00:59:49,080
in those two age groups. 86% identified as non-indigenous and 5% identified as indigenous

562
00:59:49,320 --> 00:59:54,120
or having indigenous links to the property, which I will note is about exactly with a national

563
00:59:54,760 --> 01:00:00,680
rate of indigenous peoples in Canada. In terms of people that visit

564
01:00:00,000 --> 01:00:07,000
Is it Council Beach and Awasch Park? Most of them visited, but 40% visited weekly, and 37% visited monthly.

565
01:00:07,000 --> 01:00:13,000
And the most common reasons for visiting the park were to use the splash-piled and playground or cultural events.

566
01:00:13,000 --> 01:00:17,000
61% felt that the grounds of the park were genuinely well maintained.

567
01:00:17,000 --> 01:00:22,000
Question 12 of the survey, ask respondents. Are there any services or amenities missing from Council Beach and Awasch Park?

568
01:00:22,000 --> 01:00:25,000
Respondents, we're invited to enter into a text box.

569
01:00:25,000 --> 01:00:28,000
It could enter more than one thing in that box of they wished.

570
01:00:28,000 --> 01:00:37,000
So there were 43 responses that generated 56 ideas, and we've allocated those ideas into three themes, amenities, services, and parks operations.

571
01:00:37,000 --> 01:00:43,000
There's a table of those pieces of feedback on page 8 of the report.

572
01:00:43,000 --> 01:00:50,000
Question 13 of the survey, ask respondents, are there any barriers that prevent you from using Council Beach and Awasch Park?

573
01:00:50,000 --> 01:00:54,000
Of the 43 responses to that question, 29 responded, there were no barriers.

574
01:00:54,000 --> 01:00:59,000
14 responses, noting barriers are summarized in table 4 using the same themes.

575
01:00:59,000 --> 01:01:02,000
And that table can be found on page 9.

576
01:01:02,000 --> 01:01:10,000
In addition to survey responses, staff received direct correspondence from residents in stakeholder groups offering and put on to the development and operation of the park.

577
01:01:10,000 --> 01:01:13,000
And direct correspondence is summarized in table 5.

578
01:01:13,000 --> 01:01:17,000
Those, those pieces of response would be request to install flag.

579
01:01:17,000 --> 01:01:19,000
Call me, they get you an emuico-dong reconciliation garden.

580
01:01:19,000 --> 01:01:25,000
Formalize the official name of Council Beach and Awasch Park by updating signage of the park in other city resources.

581
01:01:25,000 --> 01:01:30,000
Formalize parking at the entrances in the south end of the park to support increased attendance and frequency of cultural events.

582
01:01:30,000 --> 01:01:33,000
Link to they get you an emuico-dong reconciliation garden.

583
01:01:33,000 --> 01:01:36,000
And there was a request submitted to create two beach volleyball courts.

584
01:01:36,000 --> 01:01:42,000
A Council Beach and Awasch Park for formal league play as a bookable facility open to the community use outside of league play.

585
01:01:43,000 --> 01:01:50,000
In terms of next steps, in September and October, I've planned to host four sessions.

586
01:01:50,000 --> 01:01:52,000
We're stakeholder and community organizations.

587
01:01:52,000 --> 01:02:01,000
State Corps, older organizations have received direct invitation to attend any one of the four sessions to discuss their use and vision for their respective park uses.

588
01:02:01,000 --> 01:02:10,000
In terms of capital planning for the property, the approved 2023 capital budget includes a five year forecast for KELSE Beach and Awasch Park.

589
01:02:10,000 --> 01:02:14,000
It's important to note that only 2023 is approved.

590
01:02:14,000 --> 01:02:19,000
However, the five year forecast informs Council staff and the public about short and medium-term projects.

591
01:02:19,000 --> 01:02:26,000
Improvements and major maintenance that is planned for the park are summarized in table six at the bottom of page 10.

592
01:02:26,000 --> 01:02:37,000
There's currently one million, 5,500 in capital renovations contemplated for KELSE Beach and Awasch Park between 2023 and 2027.

593
01:02:37,000 --> 01:02:42,000
On $180,500 is approved as part of the 2023 capital budget.

594
01:02:42,000 --> 01:02:47,000
In 2022, a major overhauled the electrical infrastructure at KELSE Beach and Awasch Park.

595
01:02:47,000 --> 01:02:54,000
Part of the approved capital program is part of a larger project subject to KELSE Beach's fund grant application.

596
01:02:54,000 --> 01:03:04,000
Report CS-2210, KELSE Beach and Awasch Park electrical tender outcome and next steps details of the project's cancellation due to tender pricing and distribution of the project elements across the five year forecast.

597
01:03:04,000 --> 01:03:07,000
So we weren't able to do one big project.

598
01:03:07,000 --> 01:03:17,000
We've taken most of the elements of that project and spread it out over the five years for requests in each of those budget years.

599
01:03:17,000 --> 01:03:23,000
The report set aside $297,500 that the city had committed to the grant.

600
01:03:23,000 --> 01:03:28,000
25,000 was allocated to replace two electrical pedestals that were in poor condition.

601
01:03:28,000 --> 01:03:33,000
And there was a balance of $272,500 remaining in the parks reserve.

602
01:03:33,000 --> 01:03:40,000
150,000 included in the grant proposal for electrical upgrades at the main stage with the latest currently unfunded in the city's five year capital forecast.

603
01:03:40,000 --> 01:03:46,000
Staff intends to revisit the scope of main stage of electrical upgrades as a component of the stakeholder consultation.

604
01:03:46,000 --> 01:03:53,000
Five year capital plan may be modified based on changes or new priorities or projects with a revised scope due to the master plan process.

605
01:03:53,000 --> 01:03:56,000
There are no new financial implications with this report.

606
01:03:56,000 --> 01:04:00,000
Budget figures will include recommendations in the final.

607
01:04:00,000 --> 01:04:05,000
KELSE Beach at Naewash Park Master Plan.

608
01:04:05,000 --> 01:04:10,000
The recommendation with this report is that in consideration of staff report CS-221-12,

609
01:04:10,000 --> 01:04:13,000
respecting KELSE Beach at Naewash Park Public Engagement and next steps.

610
01:04:13,000 --> 01:04:17,000
Community Services Committee recommends the city council receive the report for information.

611
01:04:17,000 --> 01:04:19,000
Thank you.

612
01:04:19,000 --> 01:04:24,000
Thank you Mr. Parsons. I now understand why you have two containers of liquid refreshment.

613
01:04:24,000 --> 01:04:29,000
Maybe three over there. Well needed.

614
01:04:29,000 --> 01:04:31,000
Deputy Mayor O'Leary.

615
01:04:31,000 --> 01:04:36,000
Thank you madam chair. I will move the recommendation and I just wanted to just for a little few more.

616
01:04:36,000 --> 01:04:46,000
I know the best question in this in this whole questionnaire is if you recite outside of on sound where do you live and 37 skip the question.

617
01:04:47,000 --> 01:04:52,000
Thank you. Are there other questions or comments to the report?

618
01:04:52,000 --> 01:04:55,000
All those in favor of the recommendation?

619
01:04:55,000 --> 01:04:58,000
That's carried.

620
01:04:58,000 --> 01:05:01,000
Have you had enough of a breather?

621
01:05:01,000 --> 01:05:05,000
Okay. It's a good job you talk fast.

622
01:05:05,000 --> 01:05:11,000
On with the next one, me being the get you nomin wickward on reconciliation garden.

623
01:05:11,000 --> 01:05:15,000
I will make a note on the speed that Tim challenged me to keep my reports under five minutes.

624
01:05:15,000 --> 01:05:19,000
And each one of these on average is 4.8 minutes.

625
01:05:27,000 --> 01:05:29,000
We've got two minutes and an even three left.

626
01:05:29,000 --> 01:05:37,000
So CS-2121, the get you in a wickward on reconciliation garden interpretive park comment is the next report.

627
01:05:38,000 --> 01:05:41,000
An excerpt from reports CS-191-21.

628
01:05:41,000 --> 01:05:46,000
Susan Shank initiated the reconciliation garden project as the circle of one heart's garden.

629
01:05:46,000 --> 01:05:52,000
May 9th 2013 at the recreation parks advisory committee I believe it was on.

630
01:05:52,000 --> 01:06:03,000
The circle of one heart garden group prepared their proposal over the next two years and returned to community services committee on May 18th 2016 with a revised scope and a new project name reconciliation garden.

631
01:06:04,000 --> 01:06:09,000
The interpretive park fulfills a commitment made by the city to the project in 2017.

632
01:06:09,000 --> 01:06:19,000
Since 2019, two construction phases have been completed along with the installation of the grandmother's detergents culture commissioned by the get you nomin wickward on reconciliation garden steering committee.

633
01:06:19,000 --> 01:06:23,000
The city contributed $13,500 to the cost of the sculpture.

634
01:06:23,000 --> 01:06:26,000
Council has included a project 22E.3.

635
01:06:26,000 --> 01:06:35,000
$7,500 in the capital budget in the 2022 capital budget to support the development manufacturing installation of interpretive signage at the site.

636
01:06:35,000 --> 01:06:49,000
Although Council supported content for a plaque in 2019 in the approval of the overall design the community steering committee has brought forward new wording to ensure visitors are informed in situ of the purpose and significance of the garden.

637
01:06:49,000 --> 01:06:52,000
A copy of the plaque content is included as attachment 1.

638
01:06:52,000 --> 01:06:58,000
The content has been developed over several years in iterations by the get you name wickward on reconciliation garden committee.

639
01:06:58,000 --> 01:07:02,000
Content for the plaque is written in the voice of local indigenous and matey communities.

640
01:07:02,000 --> 01:07:13,000
It's important that the experience is an intergenerational trauma done to these communities be communicated openly in order to promote understanding and take further steps to live and work in a positive ways.

641
01:07:13,000 --> 01:07:18,000
Ensure the visibility in partnership and promoting and taking tangible steps towards reconciliation.

642
01:07:18,000 --> 01:07:29,000
Financial implications with this report are $7,500 in 2022 included in the city's approved capital program.

643
01:07:29,000 --> 01:07:38,000
The recommendation with this report is that in consideration of staff reports CS-22-2121 respecting the content for the get you name wickward on interpretive plaque.

644
01:07:38,000 --> 01:07:43,000
Community services committee recommends the city council receive the report for information.

645
01:07:43,000 --> 01:07:44,000
Thank you.

646
01:07:44,000 --> 01:07:47,000
Thank you for that comments.

647
01:07:47,000 --> 01:07:51,000
I know Deputy Mayor O'Leary was.

648
01:07:51,000 --> 01:07:54,000
Didn't you start this way back?

649
01:07:54,000 --> 01:07:56,000
Yeah.

650
01:07:56,000 --> 01:07:58,000
It's a while.

651
01:07:58,000 --> 01:08:02,000
But I know that you had certainly supported it long ago.

652
01:08:02,000 --> 01:08:09,000
Looking for comments, concerns, approval of the recommendation.

653
01:08:10,000 --> 01:08:13,000
Okay, all those in favor of the recommendation?

654
01:08:13,000 --> 01:08:14,000
That's carried.

655
01:08:14,000 --> 01:08:17,000
Thank you.

656
01:08:17,000 --> 01:08:26,000
Next report is from Mr. Parsons regarding commemorative forest monument location.

657
01:08:26,000 --> 01:08:29,000
Thank you, Madam Chair.

658
01:08:29,000 --> 01:08:37,000
Reports CS-22-22 commemorative forest monument location and concept design is the next report.

659
01:08:37,000 --> 01:08:46,000
In 2021, the city restructured the memorial tree program into a commemorative forest program model through report CS-21-10.

660
01:08:46,000 --> 01:08:55,000
The new memorial tree program prevented overcrowding or prevents overcrowding of trees promotes more even distribution distribution of trees throughout the city's parks and trails.

661
01:08:55,000 --> 01:09:03,000
Allowed for a long term approach when selecting trees species provides a central monument commemorating the contribution and essentialized location.

662
01:09:03,000 --> 01:09:12,000
And avoids creating negative experiences in the future for donors when trees planted too close together don't mature evenly or the classic characteristics of the chosen species.

663
01:09:12,000 --> 01:09:20,000
Funding for the construction of a central monument for the commemorative forest program is included as part of the city's 2023 capital budget at a cost of $20,000.

664
01:09:20,000 --> 01:09:26,000
The detailed sheet for project 23D-14 is included with this report as attachment one.

665
01:09:26,000 --> 01:09:34,000
The purpose of this report is to set out a recommended location for the central monument along with a general design.

666
01:09:34,000 --> 01:09:42,000
Harrison Park is classified as a city park with more than 40 hectares of streams, trails, gardens, playgrounds, forests and green space in the heart of one sound.

667
01:09:42,000 --> 01:09:48,000
Harrison Park was one of the area's greatest attractions, retaining the natural beauty and rustic charm that have drawn generations of people to its gates.

668
01:09:48,000 --> 01:09:52,000
Harrison Park is a designated cultural heritage landscape under part for the Ontario Heritage Act.

669
01:09:52,000 --> 01:09:58,000
The area of the area proposed for the commemorative forest monument is outside of the area covered by the heritage designation.

670
01:09:58,000 --> 01:10:11,000
Based on data collected is estimated the park welcomes 493,500 visitors by a year by vehicle and in the report there is a slight error in the pedestrian numbers it should be 41,000 pedestrians a year.

671
01:10:11,000 --> 01:10:21,000
The location proposed for a central monument of the commemorative forest program indicated on the air photo below is in the area east of the fitness trail north of the base of the tobogganel.

672
01:10:21,000 --> 01:10:25,000
It's adjacent to a well-traveled recreational trail.

673
01:10:25,000 --> 01:10:38,000
The new program allows for donors to have their contribution acknowledge on a 15 cm by 15 cm individualized plaque and a basic concept design to determine scale and location has been drafted in house.

674
01:10:38,000 --> 01:10:45,000
Using the concept as a starting point a detailed design by landscape architect would be contemplated and included in the capital budget request.

675
01:10:45,000 --> 01:10:54,000
Or was contemplated and included in the budget request meeting that on the capital details she would have accounted for a design.

676
01:10:54,000 --> 01:11:01,000
The detailed design can be completed over the winter with construction anticipated in Q2 of 2023.

677
01:11:01,000 --> 01:11:08,000
An image of the concept design below is to scale, demonstrating the general design elements and scale compared to human figures.

678
01:11:08,000 --> 01:11:15,000
Each year there would be a commemorative commemorative ceremony in September to acknowledge and celebrate the donations in the monument area.

679
01:11:15,000 --> 01:11:20,000
The public and donors and families and friends would be invited to attend this event.

680
01:11:20,000 --> 01:11:28,000
The proposal location is in an area that is part of Harrison Park but within the geographic township with Georgia and Bluffs and regulated by the Niagara Scarfin Commission Development Control.

681
01:11:29,000 --> 01:11:35,000
Permits from the township may be required to construct their monument and Niagara Scarfin Commission Development will be required.

682
01:11:35,000 --> 01:11:40,000
Grace Alba Conservation Authority may also require a permit for the placement of the structure in this area.

683
01:11:40,000 --> 01:11:52,000
Financial implications for this report are $20,000 included in the approved 2023 capital budget including $2,500 for design and $17,500 for construction.

684
01:11:53,000 --> 01:12:06,000
The recommendation with this report is that a consideration of staff reports ES-22122 respecting the commemorative forest monument committee services committee recommends a city council, a bruise location and general design of the commemorative forest monument in Harrison Park.

685
01:12:06,000 --> 01:12:07,000
Thank you.

686
01:12:07,000 --> 01:12:10,000
Thank you Mr. Parsons.

687
01:12:10,000 --> 01:12:13,000
Any comments on this particular report?

688
01:12:13,000 --> 01:12:15,000
Questions?

689
01:12:16,000 --> 01:12:25,000
Through you Madam Chair, is it similar to one at like Nichols Gully at the memorial forest that there is that kind of the same concept?

690
01:12:25,000 --> 01:12:30,000
Similar in that it has similar plaques and things.

691
01:12:30,000 --> 01:12:39,000
This concept design is meant to be kind of modular so that if it expands beyond the initial installation, we could expand it in the future as well.

692
01:12:40,000 --> 01:12:41,000
Any other questions?

693
01:12:41,000 --> 01:12:42,000
I have a couple.

694
01:12:42,000 --> 01:12:48,000
Do you anticipate any concerns from the conservation authority or Niagara Scarfin Commission?

695
01:12:48,000 --> 01:12:58,000
We don't anticipate any concerns in this location as we have effectively gone through this exercise with the Bowel Imignment and that's approximately the location as well.

696
01:12:58,000 --> 01:13:03,000
And didn't have any resistance from either of those agencies on that project?

697
01:13:04,000 --> 01:13:14,000
My second question is, is there any impediment by the toboggan hill or people using that can there be damages?

698
01:13:14,000 --> 01:13:25,000
No, so the location chosen is, it's further north, so it wouldn't be in the slides on we've considered that of course.

699
01:13:25,000 --> 01:13:28,000
I like that term slides on.

700
01:13:28,000 --> 01:13:30,000
Okay that's good.

701
01:13:30,000 --> 01:13:33,000
Morgan has no.

702
01:13:33,000 --> 01:13:35,000
You've moved the recommendation?

703
01:13:35,000 --> 01:13:36,000
Yes.

704
01:13:36,000 --> 01:13:38,000
Okay, Morgan's moved the recommendation.

705
01:13:38,000 --> 01:13:40,000
All those in favor?

706
01:13:40,000 --> 01:13:41,000
That's carried.

707
01:13:41,000 --> 01:13:43,000
Thank you.

708
01:13:43,000 --> 01:13:51,000
And I must apologize to the other staff for not having as much time to say or report on the agenda that Mr. Parsons has.

709
01:13:51,000 --> 01:13:55,000
But we appreciate all the work that you've done to clear for this.

710
01:13:55,000 --> 01:14:01,000
Next report is from the Director of Community Services regarding sanitary surconnection.

711
01:14:01,000 --> 01:14:06,000
The Harris of Park Senior Center.

712
01:14:06,000 --> 01:14:07,000
Okay.

713
01:14:07,000 --> 01:14:08,000
Thank you.

714
01:14:08,000 --> 01:14:16,000
This year and just recently if you've been to Harrison Park you'll see that we've been undertaking a water proofing of the foundation of the seniors building.

715
01:14:16,000 --> 01:14:21,000
So the city's corporate property and project supervisor was leading that project.

716
01:14:21,000 --> 01:14:26,000
Got a photo there on the first page of the report of what that looked like.

717
01:14:26,000 --> 01:14:31,000
During this work we discovered a steel holding tank kind of at the front of the building.

718
01:14:31,000 --> 01:14:48,000
And even though our records indicate that in 1999 the building was connected to the sanitary surre upon further research it seems like that component of the project was removed from the scope.

719
01:14:48,000 --> 01:14:55,000
So the sanitary system for that seniors building hadn't been connected.

720
01:14:55,000 --> 01:15:00,000
So it's considered a private system so there's several buildings in the park.

721
01:15:00,000 --> 01:15:06,880
Later on the system, they include the pool, a changehouse, the campground, trailer dump, the campground

722
01:15:06,880 --> 01:15:12,480
washrooms, the in-restraint, the community hall, et cetera. And just this summer, there was

723
01:15:12,480 --> 01:15:20,320
a project to connect that community hall, line, or to upgrade it. The city sewer connection

724
01:15:20,320 --> 01:15:25,320
by law does require a connection where there is a service that exists, and this is certainly

725
01:15:25,320 --> 01:15:33,240
the most responsible course of action. So how do we kind of fix this connection? So we're

726
01:15:33,240 --> 01:15:41,080
proposing to use some funds that were set aside in 2023 for the replacement of the sewer line

727
01:15:41,080 --> 01:15:48,040
at the restaurant. With a few clean out manholes being installed and proper maintenance of the

728
01:15:48,040 --> 01:15:54,920
grease traps that line is working well in consultation with Mr. Crone. They think that upgrade is

729
01:15:54,920 --> 01:16:03,880
not required. So stop for proposing that $50,000 of those of the $75,000 funds be allocated to

730
01:16:03,880 --> 01:16:12,360
connect the senior building to the the park's capital or the park sanitary system. So the recommendation

731
01:16:12,360 --> 01:16:18,360
is that this committee would recommend council supports the reallocation of the 2023 capital

732
01:16:18,360 --> 01:16:25,240
project funds in 2023-D-8 to connect the building to the Harrison Park sanitary system.

733
01:16:26,600 --> 01:16:32,200
Thank you. Questions, comments? Sorry. Councilor Hanley.

734
01:16:35,400 --> 01:16:38,840
So what ends up happening to the sewage from that building now?

735
01:16:39,800 --> 01:16:43,080
It goes into the spiel holding tank.

736
01:16:45,640 --> 01:16:47,480
Yeah, it's like a septic tank, yep.

737
01:16:50,680 --> 01:16:52,440
Any other questions or comments?

738
01:16:54,200 --> 01:17:01,320
Mover of the recommendation? Councilor Hanley moved the recommendation? All those in favor?

739
01:17:01,640 --> 01:17:10,520
That's carried. Thank you. Moving on to facilities booking coordinator regarding the

740
01:17:10,520 --> 01:17:21,320
summer recreation program wrap up. Thank you, Madam Chair. This is report CS-22113 regarding summer

741
01:17:21,320 --> 01:17:30,040
recreation programs 2022 wrap up. So the city offers four specialty candidates, three specialty

742
01:17:30,040 --> 01:17:35,720
camps within city facilities and the intention is to provide affordable and inclusive recreation

743
01:17:35,720 --> 01:17:42,760
opportunities in our city. So the programs, focus and skill development that supports participation

744
01:17:42,760 --> 01:17:48,360
and sports and these programs consist of hockey skills, power skating, which both rental

745
01:17:48,360 --> 01:17:53,880
rainy week summer time period and then there's two separate, one week soccer camps, one in July

746
01:17:53,880 --> 01:17:59,960
and one in August. Following each program, staff center to survey for parents and guardians to complete

747
01:17:59,960 --> 01:18:06,680
which provides feedback for program improvements in the next years. It's been notable details

748
01:18:06,680 --> 01:18:13,480
from this from each program. All three programs offered where either at capacity are very close to

749
01:18:13,480 --> 01:18:19,960
capacity. Staff feel this was strongly influenced by the change in younger groupings. Last year

750
01:18:19,960 --> 01:18:27,160
Council approved establishing younger groups where program offerings aren't necessarily as common. So this

751
01:18:27,160 --> 01:18:33,000
proved to be a positive adjustment that has encouraged again next year. All three programs resulted

752
01:18:33,000 --> 01:18:37,880
in small revenues to the city, which although that's not the goal, the program, it's certainly

753
01:18:37,880 --> 01:18:44,360
a positive. All three programs received positive comments about the instructor and program curriculum

754
01:18:44,360 --> 01:18:50,040
and all instructors have indicated an interest in returning the next year. The vast majority of

755
01:18:50,040 --> 01:18:56,040
respondents stated they'd be a rather satisfied or very satisfied and also expressed an interest

756
01:18:56,040 --> 01:19:01,720
in registering their child again next year as well. Paris and Parks swimming, although participation

757
01:19:01,720 --> 01:19:08,040
numbers were down slightly from 2021, the park pool still continues to be a popular spot for locals

758
01:19:08,040 --> 01:19:17,080
and camping guests. The city received roughly $5,500 sponsorship dollars and paid the YMCA just over 43,000

759
01:19:17,080 --> 01:19:23,880
as part of the 2022 memorandum of understanding for the operation of the pool on behalf of the

760
01:19:23,880 --> 01:19:32,280
city. All these programs are in line with the city's budget. Lastly, the Springfest games or the

761
01:19:32,280 --> 01:19:38,680
senior games have not happened the last three years. I just wanted to note the city's been approached by

762
01:19:38,680 --> 01:19:46,040
a new senior coordinator at the Legion, who is looking to partner with the city and assist with

763
01:19:46,280 --> 01:19:53,000
the operation and execution of the games in 2023 when they resume. The recommendation of this report

764
01:19:54,280 --> 01:20:02,120
is that community services committee, sorry, that they direct the staff to undertake the necessary

765
01:20:02,120 --> 01:20:08,360
preparations to offer soccer camp in 2023 in partnership with some minor soccer and all over Clark,

766
01:20:09,080 --> 01:20:14,120
undertake the necessary preparations to offer hockey skills and power skating in 2023

767
01:20:14,840 --> 01:20:21,240
and direct staff to explore options for 2023 Springfest games in collaboration with the new

768
01:20:21,240 --> 01:20:29,000
senior coordinator at the On Sound Legion with support from city staff. Thank you, Andy. Any comments

769
01:20:29,000 --> 01:20:37,560
questions to that particular report? Morgan? Just as a parent who had a son participate in the soccer

770
01:20:38,120 --> 01:20:43,240
very, very well run and kudos to the staff and the coordination and everything of it. So thank you.

771
01:20:44,600 --> 01:20:48,840
Thanks Morgan. Any other comments or someone prepared to move the recommendation?

772
01:20:51,080 --> 01:20:56,520
Nicole? All those in favor of the recommendation? That's carried.

773
01:21:00,920 --> 01:21:07,160
Thank you. Next your report is from the manager of arena operations regarding the arena operations

774
01:21:07,160 --> 01:21:19,400
capital update. Thank you madam chair and committee. This report CS-22-120 is in regards to the

775
01:21:19,400 --> 01:21:26,040
arena operations capital update and that involves the LED lighting upgrades at the Bayshore Community

776
01:21:26,040 --> 01:21:32,280
Center as well as the Julema Carthorina and the refrigeration plan upgrades at the Bayshore Community Center.

777
01:21:33,240 --> 01:21:38,280
On February 28, city council directed staff to bring forward a by-law to authorize the

778
01:21:38,280 --> 01:21:48,120
merit clerk to execute an agreement to award RFT-22-007 to SIMCORE Federation and that was the award

779
01:21:48,120 --> 01:22:00,920
for that agreement was for 551,920. In May of 2021, or sorry 2022 report CS-22-061 was brought forward to

780
01:22:00,920 --> 01:22:09,160
this committee and this was to inform council three change orders that were totaling 29,577 dollars.

781
01:22:10,200 --> 01:22:16,040
So this project saw the complete replacement of all the mechanical equipment within their

782
01:22:16,040 --> 01:22:22,040
refrigeration plant room and these upgrades will have significant positive impacts on the

783
01:22:22,040 --> 01:22:31,880
IS quality and the energy consumption at the Bayshore Community Center. In June of 2022, RFP-22,

784
01:22:32,840 --> 01:22:39,400
2022-037 was awarded to think green solutions to replace the existing lighting at the Bayshore Community

785
01:22:39,400 --> 01:22:45,400
Center with LEDs and fluorescent tubes and fixtures at the Julema Carthorina Regional Rax Center.

786
01:22:46,440 --> 01:22:51,400
This RFP was well below budget and showed some significant energy savings for both facilities

787
01:22:52,680 --> 01:22:59,480
the refrigeration plan upgrades resulted in a 20% increase in the cooling capacity at the Bayshore

788
01:22:59,480 --> 01:23:04,680
compared to the older system. These upgrades also included the reduction of the ammonia refrigeration

789
01:23:04,680 --> 01:23:11,160
charged by nearly 50% and brought the room up to current TSSA codes which result in increased safety

790
01:23:11,160 --> 01:23:17,720
for staff and facility users. Even with the increase size of the new plant to meet the facility

791
01:23:17,720 --> 01:23:25,880
demands the significant energy savings will be realized with an expected 15 to 19% energy reduction

792
01:23:25,880 --> 01:23:32,280
or almost 100,000 kilowatt hours per year. The savings come from the reduced run hours of compressors

793
01:23:32,280 --> 01:23:40,120
and increased condenser size which allows for a lower discharge pressure. The Bayshore lighting upgrades

794
01:23:40,120 --> 01:23:46,680
will significantly reduce energy consumption saving close to 220,000 kilowatt hours per year with a

795
01:23:46,680 --> 01:23:53,320
payback of under two years for the project and this also translates into CO2E reduction

796
01:23:54,040 --> 01:24:02,360
of 317,000 pounds annually. The Julema Carthor Regional Rax Center will also see a reduction of close to

797
01:24:02,360 --> 01:24:08,440
16,000 kilowatt hours per year resulting in estimated five year payback for the project.

798
01:24:10,040 --> 01:24:14,920
While this is not a significant as the Bayshore will also see a reduction of 24,000,

799
01:24:14,920 --> 01:24:21,640
24,800 pounds of CO2E annually. So these estimates are based on the replacement of the

800
01:24:21,640 --> 01:24:28,840
fixtures equipment, kilowatt reduction compared to the older fixtures that were replaced in each facility

801
01:24:28,840 --> 01:24:35,320
and then estimated based on the hours of operation of each facility. The Bayshore Community Center

802
01:24:35,320 --> 01:24:40,760
refrigeration plan project came in on budget was completed on schedule and was partially funded

803
01:24:40,760 --> 01:24:47,640
by an Ontario Trilium Grant which told 70% of the project cost. The potential energy savings will

804
01:24:47,640 --> 01:24:54,920
be an estimated 18,000 annually and this is based on a nine month ice usage. The lighting upgrades

805
01:24:54,920 --> 01:25:02,520
at the Bayshore result in approximately 54,800 annual energy and mating maintenance savings and

806
01:25:02,520 --> 01:25:08,920
the Julema Carthor lighting upgrades will see an approximate savings of 5,500 annually in energy and

807
01:25:08,920 --> 01:25:14,200
maintenance and just note that these savings are based on energy consumption and do not include

808
01:25:14,200 --> 01:25:23,880
extra charges such as delivery or global adjustment. So the recommendation for this report that

809
01:25:23,880 --> 01:25:31,080
in consideration of staff reports CS-2220, respecting a re-enact operations capital update that the

810
01:25:31,080 --> 01:25:35,800
community services committee recommends the city council receive this report for information purposes.

811
01:25:35,960 --> 01:25:44,680
Thank you comments. First Deputy Mayor O'Leary. Thank you, Madam Chair. Ryan, this is a really

812
01:25:44,680 --> 01:25:49,720
really good report and you should be congratulated. You're using funny words here like on time

813
01:25:51,720 --> 01:25:58,760
on budget and you even used under budget once. So we don't get to hear those very often. So that's a big

814
01:25:58,760 --> 01:26:05,000
job at the Bayshore and to have it done on time. So close to training camp and job well done. Good job.

815
01:26:06,200 --> 01:26:12,600
Councillor Hamley? Just on the lighting. Was there any performance improvements with the lighting?

816
01:26:16,760 --> 01:26:26,760
Yeah, we actually saw a large change especially on the arena surface. That was one area that we really

817
01:26:26,760 --> 01:26:33,240
focused on, but we do think from a safety standpoint as well that we'll see an improvement with this lighting.

818
01:26:36,440 --> 01:26:39,960
Thank you. I haven't been down yet, but I hear it's much brighter.

819
01:26:43,080 --> 01:26:47,720
And we're all looking forward to seeing that. I just haven't had a chance to yet, but I do hear good things

820
01:26:47,720 --> 01:26:52,120
move it. Any other comments looking for someone to move the recommendation?

821
01:26:56,200 --> 01:27:00,600
Somebody. Deputy Mayor O'Leary has moved the recommendation. All those in favor?

822
01:27:00,760 --> 01:27:14,040
That's carried. Thank you. Okay, moving on. Nothing under building no matters postponed. No

823
01:27:14,040 --> 01:27:21,080
motions for which notice was previously given. We do have some correspondence items with someone

824
01:27:21,080 --> 01:27:30,040
like to comment on the development update. Thank you, Madam Chair. I would just bring to your attention

825
01:27:30,040 --> 01:27:36,840
the July and August update. You'll see for the first time in there the reporting on the site plan

826
01:27:36,840 --> 01:27:45,160
approval as required by the province. Those staff delegations are reported there. I would note in the building

827
01:27:45,160 --> 01:27:54,840
highlights are your to date construction value, $31.5 million. Up over 2021, permit revenue just in August

828
01:27:54,840 --> 01:28:07,560
alone $70,973. So construction in 2022 trending ahead. I would note 119 new residential units

829
01:28:07,560 --> 01:28:14,040
permits issued this year. I did a calculation based on a question asked by Council and I think it's

830
01:28:14,040 --> 01:28:20,200
interesting to note in the last five years of all those building permits that are shown there in

831
01:28:20,200 --> 01:28:27,800
the chart in the bottom left hand corner. About 23%. So of the 496 units built in the last five

832
01:28:27,800 --> 01:28:38,920
years, 23% are technically affordable. The target that we have in the gray county housing and homelessness

833
01:28:38,920 --> 01:28:46,600
strategy is 30%. So we're not quite there yet, but I think it's a really admirable number to be able

834
01:28:47,240 --> 01:28:55,480
to point out and be proud of. Absolutely, thank you. Other poor responded side of anyone

835
01:28:55,480 --> 01:29:02,200
questions on the building permit? I'm Councillor Hammond. Just because this is the first that we've

836
01:29:02,200 --> 01:29:08,680
had this new process with the decisions like how do you see this working moving forward and just kind

837
01:29:08,680 --> 01:29:18,520
of interested in that? So far it's working really well. We're using eScribe so that it's tracked

838
01:29:18,520 --> 01:29:27,000
and it can be publicly available. The reports are being presented here publicly. The reports include

839
01:29:27,000 --> 01:29:33,960
a little section on timing. So we're meeting the 60 day timeline remembering that in January,

840
01:29:33,960 --> 01:29:39,160
if we don't meet those timelines, we have to refund those application fees. So really important to

841
01:29:39,160 --> 01:29:46,200
be making sure we're hitting that target. So the ones that are reported here are relatively simple

842
01:29:46,200 --> 01:29:53,560
applications, but so far so good. I hope this makes it transparent in terms of the applications that

843
01:29:53,560 --> 01:29:58,840
are being approved. And hopefully when the minutes come forward to council, they can be noted again there.

844
01:30:00,000 --> 01:30:24,000
Thank you. Are we to receive each item separately or together? Collectively. Okay. The other items were site plan decisions, any comments on those or nothing?

845
01:30:24,000 --> 01:30:34,000
And the last item on the information was the heritage news quarterly newsletter. So, looking for a motion to receive all of these items, of course, points.

846
01:30:39,000 --> 01:30:47,000
Nicole? Well, no, we're okay, Nicole. Move that recommendation. All those in favor? That's carried.

847
01:30:47,000 --> 01:30:59,000
Additional business. We had nothing. Notice this is a motion. There is nothing.

848
01:30:59,000 --> 01:31:09,000
And everyone around the table has spoken except the city manager. So, can we just hear something from you?

849
01:31:09,000 --> 01:31:16,000
Through each area, yeah, it'd be glad to really give a hats off and congratulations to the teams sitting to my left.

850
01:31:16,000 --> 01:31:26,000
Led by Pam and Adam and Andy and Ryan down there. The entire community services team has been under a lot of stress this past week leading up to this committee meeting.

851
01:31:26,000 --> 01:31:33,000
And they've really pulled it together and these reports show the amount of work going through in a positive way.

852
01:31:33,000 --> 01:31:37,000
Thank you very much and we certainly would agree as council members.

853
01:31:37,000 --> 01:31:47,000
With that, I'll move or declare the meeting adjourned at 705 and if anybody had bets on the time, you're probably lost.

854
01:31:47,000 --> 01:31:49,000
Good evening.