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I'm calling the meeting to order. First item of business is adoption of the agenda, alternate

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councillor Wilson.

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Moved by myself, seconded by councillor Peterson, resolved that the agenda be approved as amended

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by changing the order of business by moving closed session and consideration of matters

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arising from closed session, following item 5.3.

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Is there any discussion? All in favour? Opposed? That is carried. Having adopted the agenda,

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are there any disclosures of pecuniary interest and the general nature thereof? Councillor

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Gilvaese.

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Hi Deb Govacy declared canary interest related item 8.3.1 and 14.1 on the open agenda of October 8,

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2025 because of the following reasons conflict of interest as my mother-in-law is a resident

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of Whittingford Lodge and in closed session I declare a canary interest related to item

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13.1.1 on the closed meeting agenda October 8, 2025 because of the following reasons

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conflict of interest, as my mother-in-law, is a resident of Winningford Lodge.

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Thank you. I was going to ask if you have that in writing for the clerk, but clearly you do.

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Are there any other disclosures of Pecuniary interest in the general nature of Councillor Tate?

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I, Councillor Debtate, declare Pecuniary interest-related item CP 22025-29 on the open agenda of October 825

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because of the following reasons of relationship.

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And you have that in writing for the clerk.

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Thank you.

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Are there any other disclosures of the hearing

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interest in the general nature thereof?

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Not seeing any more.

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Adoption of the council minutes of the previous

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meeting, Councillor Peterson.

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Thank you, warden.

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Moved by Peterson, seconded by Councillor Tate.

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Resolved that the council minutes of September 24,

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2025 be adopted.

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Is there any discussion?

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All those in favour?

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Opposed?

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That is carried.

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And public meetings resolution to go into

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public meeting pursuant to the Planning Act? Councillor Martin. Thank you, Warden Ryan.

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Moved by myself and seconded by alternate Councillor Wilson. I resolved that council

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rise and go into a public meeting pursuant to the Planning Act and that the warden share

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the public meeting. Is there any discussion? All those in favour? Opposed? That is carried.

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And Manager Gilbert, I'll turn it over to you for 5.1.1, application for Official

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Plan Amendment OP 25-05-4, Sammy Holdings Limited.

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This facility would be established

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on the pit floor of the existing gravel pit, adjacent to the eastern pit face,

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which is parallel to Mill Street in the city of Woodstock. The extraction, the

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pit itself is an above-water pit, so no extraction goes into the

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water table. The area where the energy storage system would be

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located, 6.5 hectares or 16 acres, would consist of 117 pad mounted battery units, 39 power

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converter systems, a portable office trailer, 8 portable storage units, a substation and

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transmission lines and pools along the northeastern portion of the property to the Hydro-1 transmission

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The application indicates that this facility

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will have a capacity provide 125

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megawatts of electricity for up to four

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hours per day for an initial period of up

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to 22 years.

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They have been awarded a contract by IESO

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to provide the battery energy storage

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through the LT1 RFP process

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to support Ontario's electrical needs

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as the province is working.

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refurbishes, a commercial operation pending approval is planned for late 2026, early 2027.

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The applicants were awarded a 22-year contract at this time.

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The subject property again is a portion of it is an existing gravel pit. However,

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the whole property is essentially licensed for gravel extraction. Where the facility is going

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in that area the extraction has already been achieved to the limit of to the

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full depth so no no further extraction is proposed in that area but there is

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significant aggregate resources remaining on the site. Surrounding land

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uses include Woodingford Lodge, Woodstock Hospital and a number of high

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to D and other residential uses within the City of Woodstock, within 800, as well, Highway

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401 is located 800 meters to the south.

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Given the proximity of these uses to the site, as part of a complete application, planning

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staff did require a community risk assessment to be completed.

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That risk assessment would look at the risk of the facility to the adjacent sensitive

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uses would also look at the likelihood of a potential fire, likelihood of the

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impact of the potential impact of the fire on surrounding uses. We did have

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that study peer reviewed by a qualified consultant and the conclusion of the

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peer review was that overall the facility, if it operated in

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accordance with the proposed mitigation measures, would have a low risk to the

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surrounding uses. Through the risk assessment they also looked at the

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technology itself, testing of the technology as well as other battery

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storage fires in the United States and looking at the air modeling and air

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quality measurements resulting from those operations.

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As part of the risk

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assessment a detailed emergency response plan will be required to

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be developed by third party fire professionals

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in cooperation with the fire chief

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of both the township of South of Oxford

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and City of Woodstock,

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as well as through the site plan approval process,

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emergency response plans will also be developed

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to provide potential notification for local residents

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or shelter in place or evacuation orders

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in the event of a fire.

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Overall, the peer reviewer concluded

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as to the original author of the study

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that the potential risk to the local community are low in control through the design, location

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and mitigation measures applied to the facility.

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And these mitigation measures will be implemented through the site plan approval process.

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Staff did receive a number of complaints and concerns expressed by naming residences,

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primarily relating to noise and the risk of fire.

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It is noted that the facility itself will be in the bottom of the extracted pit floor.

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So there is quite a topographical distance before you get to Mill Street.

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There was also a noise study completed and the noise study concluded that due to that

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elevation difference as well there is also a berm at the edge of the surrounding pit

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and given that the background level of noise in the area, no mitigation measures

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were required and that the noise from the equipment would meet the

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ministry environment noise requirements.

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As this whole area is currently licensed by the

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Ministry of Natural Resources under the ARA, staff and applicant did reach out to them to determine

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what their requirements would be. The ministry did indicate that they would require that the

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area license be surrendered or partial surrender for the area that encompasses the facility.

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So the applicant would submit a request to surrender the license for this facility,

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and the intent is once that facility, once the battery energy storage project is ceases to,

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or the use is completed, the applicant would then re-license this area

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and ensure that the rehab plan for the aggregate operation would be implemented.

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In this case, as there's no below water extraction, the rehab rehabilitation plan is essentially a return to agriculture.

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So as long as the interim use is required to be re-licensed,

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staff for the opinion that the overall rehabilitation plan and the impact to the aggregate operation

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is expected to be minimal.

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Overall staffers satisfied the proposals consistent with the provincial policy statement, both

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the policies respecting new non-egg uses in agricultural areas.

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As essentially the site is already heavily disturbed through the presence of the

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The studies submitted with the application have demonstrated that there will be minimal

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impact to agriculture and the use won't preclude the rest of the site being operated for the

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extraction of aggregate and won't preclude the overall site being rehabilitated at one

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centrum use ceases.

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As well, the PPS does have supportive policies for the development of energy supply, including

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generating energy generation in storage facilities, so overall staff are satisfied the proposal

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isn't keeping with the PPS policies for the site.

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As well for the agricultural policies in the official plan, the new or the current official

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plan policies do provide some policy framework for renewable energy facilities and they are

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permitted within the ag reserve designation to support long-term energy supply to accommodate

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current and long-term projected needs. Staff are satisfied that this use is an alternative

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energy facility. The size will be limited so that it is secondary to the current extraction

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use of the lands, but long-term agricultural use of the lands. And through the community

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the risk assessment has been demonstrated to be compatible with surrounding land uses

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in the area. It's also located on lower priority agricultural lands as the lands are currently

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being used for aggregate extraction. Staff are recommending that a policy be included

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in the Official Plan Amendment to clarify that no severance be permitted to allow

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for this site to be separately owned from the aggregate operation. That way that

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will ensure that this site will be overall remain with

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aggregate operation and won't preclude the rehabilitation

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that's required for the aggregate extraction.

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Staff do note that there is an update to the Official Plan

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Amendment that was right at the agenda.

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The only change in the amendment is the lot area.

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For the battery energy storage, the report included

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5 hectares, but the area is 6.5 hectares.

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So through the detailed design of the proposal, as it's gone through the original submission

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date, the 6.5 hectares is the area that now encompasses the battery energy storage area

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in the transmission corridor.

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Overall staff are satisfied that the proposal complies with the provincial policy statement

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or provincial planning statement and the official plan policies for new non-egg uses in the

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primary culture areas and for renewable and alternative energy systems, and staff recommend

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the application be approved.

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Thank you.

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Questions from Council for the planner on the report?

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Councillor Accione.

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Thank you.

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Through you, warden, to Mr. Gilbert, thank you for the report.

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I think it's a great use of sterile aggregate land,

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but my question to you is how long is the aggregate expected to continue on?

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Like, obviously we're looking at a 22-year contract for this.

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It is safe to assume that we've got over 22 years of aggregate of pulling it out of that site, I assume.

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Through the word, yes, it's expected that it will take longer

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than what the battery storage facility will be there for.

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The current extent of the aggregate operation, I believe that was licensed in the early 90s or late 80s.

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So there's certainly, there's more than half of the site yet to be developed.

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Any other questions from council for the player on the report?

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Councillor Gervaisi.

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Three, would the hospital have to be evacuated?

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I know that you undiscussed and said it was low risk, but would that area have to be evacuated if there was a fire?

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Through the Queenie risk assessment, they looked at the smoke from the battery storage units.

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And maybe the applicant can provide greater detail.

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But essentially the units are self-contained so that there wouldn't be a thermal runaway.

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So the whole facility would go up at once.

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Um, but

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What the idea is that the smoke would potentially, if it did go that way, there would be a notification

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and emergency response plan in the event that the hospital had to stop taking outside air

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in for a brief period while the smoke went through the vicinity. But that would be developed

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through the community emergency response plans that are required through this site plan approval

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process.

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And if I may continue through Warden, the city of Woodstock had identified like some concerns

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regarding chemicals or something that could leach its close to the water supply. So how

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would that be mitigated if there was some toxic chemicals that went into the Woodstock water

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supply?

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Through the Warden. So that would be done through the detailed design. Currently it's

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at the bottom of a gravel pit.

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So there is not impermeable, but a rather hard surface

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that's there.

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So all the runoff from the site would

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go into a stormwater management pond, which

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would be treated and sampled to ensure

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if there was a sample of fire or a chemical leak,

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it would be contained within that pond.

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And then the applicant would deal with the initial environment

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for spill's response to deal with that.

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3-1, if I may continue just on that regard,

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though, but still doesn't that create a risk, like regarding the water supply? Like would

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it be completely contained? Like there's still leakage. Like even if the fire department went

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there and was spraying water, that water is still going into the ground. Like is it not?

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Like I mean how would that be possibly be avoided? Because there's a lot of chemicals

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and batteries.

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I think that the detailed design for the site would be that all the water would be directed

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into a pond and there's no natural outlet in that area given it's been extracted.

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So there's a relatively, I won't say simple, but there's an engineered solution to contain

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the water on site and then they would be trucked off site and disposed of in accordance

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the ministry requirements.

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I have one final question.

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What after the 22 years?

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So how are the materials

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disposed of?

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It ceases to exist after

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22 years, like it's out of

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end of its life, I'm assuming.

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So what happens then?

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The current

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contractor for 22 years,

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there may be opportunity

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through the ISO process to

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re-power that after the 22 years

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or extend that contract.

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But at this time, once that contract is complete,

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there'd be a decommissioning plan required

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as part of the site plan approval process.

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So the applicant will be required to recycle the batteries

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or dispose of them in accordance with the regulations

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and then rehabilitate that site to what it currently exists

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so that the aggregate operation, once it's completed,

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could be rehabbed as well.

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Thank you.

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Council Schaefer.

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Thank you, Gordon, for you.

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With regard to the decommissioning again,

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is there a bond collected or something to be set aside to cover the cost of that

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in case that decommissioning wasn't done to the proper way, for example?

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Thank you, Mr. Gordon.

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I believe that Township is working through those details,

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whether or not they're going to collect the security deposit to ensure the works are done.

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by now it's part of the process that will be a cost estimate to what decommissioning

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looks like.

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Thank you.

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If I may continue.

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With regard to potential fire risk, that seems to be a concern from a lot of people.

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In the Borlux report, it said in the highly unlikely event of a fire, chemical emissions

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to air will not impact the general public.

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pretty bold statement.

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But you mentioned today possibly evacuations required. I

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might confuse is there no emissions that are going to be problematic or will

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there may be emissions that are problematic? Can you answer that?

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00:19:27,940 --> 00:19:39,460
So the community risk assessment, they didn't do, they included rather than modeling what

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the fire would look like, the peer reviewer and the original consultant agreed that it

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wouldn't be a meaningful product, effective insights.

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So instead what they did is they looked at existing or known battery fire

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incidences primarily in the United States and they used the air sampling that

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was set up in the response to those events and they got the qualitative and

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quantitative research from that and it determined that essentially that the

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smoke isn't any worse than any household fires then the smoke resulting

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resulting from a typical house fire.

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As such, there will

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be updates to the community risk

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assessment, more to detail the emergency response plan, the event of a fire, but both the peer

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reviewer and the original consultant indicated that the smoke itself likely wouldn't be more

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more harmful than a typical smoke resulting from a typical house fire.

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Thank you for that. I'm sure one of the fires they examined was the Moss landing fire in

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January of this year, which reignited in February. Now on that one, there was, I think, 1,300

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people evacuated, and there is lingering health effects for many of those people

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that were in that area, and there is chemical pollution all over the area from that fire.

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Now, I understand this proposal is a little different.

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It's a different type of battery, things like that.

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I just find it a little odd that we're almost being given a guarantee

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that their chemical emissions will not impact the general public.

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I just find that a little over the top.

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That's just a comment.

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Thank you.

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Any other questions from Council for the Planner on the report?

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00:21:49,350 --> 00:21:53,150
I think the report makes it clear, but I just want to be sure that I'm understanding correctly.

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There is comments in the report from City of Woodstock Fire Department and Township of

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Southwest Oxford Council.

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Were the concerns expressed by City of Woodstock Fire Department, you know, in the context

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of the previous few questions there, and the unrelated comments from the Township

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of Southwest Oxford incorporated in the recommendation that's in front of council

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here today?

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Yes they are so throughout the whole process we had really close and the

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applicants and the peer reviewer had close cooperation with both the the

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fire chiefs as well as the county's emergency response coordinator as well

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as staff from from the hospital and Woodingford Lodge to discuss

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emergency response plans. So there was a there was a primary concern. Thank

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Thank you.

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00:22:44,210 --> 00:22:46,450
Any other questions from Council for the planner on the report?

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Not seeing any.

289
00:22:48,590 --> 00:22:48,850
Thank you.

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00:22:49,330 --> 00:22:49,970
Is the applicant here?

291
00:22:50,050 --> 00:22:51,030
We should speak to their application.

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00:23:05,590 --> 00:23:06,170
Good morning.

293
00:23:06,770 --> 00:23:09,790
We do have a presentation as well if we could just bring that up.

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00:23:16,780 --> 00:23:19,380
Good morning, Council, staff, members of the public.

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00:23:19,680 --> 00:23:20,900
My name is Caitlin Port.

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I'm a registered professional planner with MHBC Planning.

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I'm joined this morning by Asir from Boralex as well as members from the project team

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both in person and then we have a number of members of our project team online as well.

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We have a short presentation and then we're happy to answer any questions that Council may have.

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00:23:43,020 --> 00:23:44,800
Do I do it or next slide please?

301
00:23:49,530 --> 00:23:50,290
Perfect, thank you.

302
00:23:51,070 --> 00:23:56,570
So the development we're discussing this morning is a Battery Energy Storage System, acronym BESS.

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00:23:57,670 --> 00:24:03,410
As Eric mentioned, it's proposed to be located on the pit floor of an existing gravel pit

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00:24:03,410 --> 00:24:06,030
that's licensed under the Aggregate Resources Act.

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00:24:07,670 --> 00:24:11,990
The area of that best facility is approximately four and a half hectares.

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00:24:12,410 --> 00:24:17,610
It's located wholly within the township of Southwest Oxford but adjacent to the township

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00:24:17,610 --> 00:24:18,230
of Woodstock.

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00:24:19,030 --> 00:24:25,230
This facility will include energy storage components and infrastructure, a transformer

309
00:24:25,230 --> 00:24:28,130
station and three stormwater management ponds.

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00:24:28,990 --> 00:24:34,150
Extraction activities will continue within the licensed area, both to the west.

311
00:24:34,930 --> 00:24:37,630
There are additional aggregate resources to the east,

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00:24:37,830 --> 00:24:40,810
and then there is a pit extension that's already licensed to the north.

313
00:24:41,750 --> 00:24:44,710
So the area the best is that green blob,

314
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and the red outline there is the existing ARA license.

315
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The yellow dashed line is the city of Woodstock Boundary,

316
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and then you'll see a black dashed line.

317
00:24:55,330 --> 00:24:58,590
that's the transmission line that connects the best facility

318
00:24:58,590 --> 00:25:01,130
to the existing hydro one station on Carn Road.

319
00:25:01,950 --> 00:25:03,090
Next slide please.

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00:25:05,530 --> 00:25:08,510
So there's three planning act approvals that are required.

321
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An official plan amendment, a zoning bylaw amendment,

322
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as well as municipal site plan approvals

323
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and a municipal site plan agreement.

324
00:25:17,270 --> 00:25:18,870
These planning approvals are required

325
00:25:18,870 --> 00:25:20,330
to permit the land use

326
00:25:21,450 --> 00:25:24,410
and will be subject to site specific zoning regulations

327
00:25:24,410 --> 00:25:25,470
and provisions.

328
00:25:26,830 --> 00:25:32,370
the ME that's the aggregate extraction zone will remain on the subject lands and the zoning by

329
00:25:32,370 --> 00:25:38,390
law amendment will permit the best facility as an additional permitted land use within the ME zone.

330
00:25:39,870 --> 00:25:40,850
Next slide please.

331
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So there's been quite a bit of discussion because this is a bit of a unique

332
00:25:45,920 --> 00:25:50,820
project in that it's located within an existing aggregate resources act license.

333
00:25:51,480 --> 00:25:57,280
ARA licenses are regulated by the province of Ontario. So we've had quite a lot of discussion

334
00:25:57,280 --> 00:25:59,500
with the Ministry of Natural Resources

335
00:26:00,130 --> 00:26:02,580
as well as County and Township staff

336
00:26:02,580 --> 00:26:05,200
on how this is gonna work from a regulatory perspective.

337
00:26:06,320 --> 00:26:09,540
So the plan is that the green area

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which will support the best facility

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00:26:11,340 --> 00:26:14,000
will be surrendered from the ARA license

340
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and that will allow that area to be subject

341
00:26:17,340 --> 00:26:20,420
and regulated by municipal site plan control

342
00:26:20,420 --> 00:26:22,060
and a municipal site plan agreement.

343
00:26:22,840 --> 00:26:25,000
So the plan is to surrender that area

344
00:26:25,000 --> 00:26:30,660
via surrender application to submit it to the Ministry of Natural Resources and subsequent

345
00:26:30,660 --> 00:26:34,400
ARA site plan amendments to facilitate that license surrender.

346
00:26:35,880 --> 00:26:40,980
This will also allow the aggregate extraction activities, processing activities to continue

347
00:26:40,980 --> 00:26:42,260
on the balance of the property.

348
00:26:42,880 --> 00:26:45,600
And again, the North property is licensed as well.

349
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That's the pit extension.

350
00:26:46,940 --> 00:26:51,300
So extraction will continue North as well.

351
00:26:53,120 --> 00:26:58,820
Eric spoke about this, but there are ongoing rehabilitation requirements for the aggregate

352
00:26:58,820 --> 00:27:03,380
license, including the area that's planned to be surrendered to allow for the temporary

353
00:27:03,380 --> 00:27:04,180
best facility.

354
00:27:06,600 --> 00:27:07,260
Next slide, please.

355
00:27:08,360 --> 00:27:11,940
I'm going to turn it over to ask you to provide a little bit more information on the facility

356
00:27:11,940 --> 00:27:12,340
itself.

357
00:27:12,820 --> 00:27:13,100
Thank you.

358
00:27:15,630 --> 00:27:16,470
Thank you, Caitlin.

359
00:27:17,230 --> 00:27:21,910
Thank you, Councillors, warden, staff and public for allowing us to speak today.

360
00:27:22,450 --> 00:27:27,030
I think there was a good overview from Eric in terms of the facility itself.

361
00:27:27,290 --> 00:27:29,410
I'm not going to repeat a lot of it here.

362
00:27:29,650 --> 00:27:33,890
But the 125 megawatt facility, just to give you an idea, it is for grid reliability.

363
00:27:34,570 --> 00:27:38,530
The purpose of it is to help keep the lights on on a really hot summer's day.

364
00:27:38,570 --> 00:27:41,430
If you recall in June, there was a lot of heat waves happening,

365
00:27:41,710 --> 00:27:45,690
and the grid operator needs this type of project to help supply enough power.

366
00:27:45,690 --> 00:27:53,610
It's equivalent to at least a minimum of 20,000 homes that it could power in terms of equivalency to give you an idea how big the project is.

367
00:27:54,230 --> 00:28:01,950
We talked about the transmission line. It's cited in a way that's optimized with respect to Ministry of Natural Resources and the project as a whole.

368
00:28:02,570 --> 00:28:07,470
There was a discussion Eric brought up in terms of the sound assessment report that we did for the project.

369
00:28:08,110 --> 00:28:13,850
And there is a mitigation already built in naturally to the site with respect to the berm itself.

370
00:28:13,850 --> 00:28:16,250
So just east of the project, we have about a hundred foot

371
00:28:16,250 --> 00:28:19,530
berm between the site and Mill Street and the residences,

372
00:28:19,550 --> 00:28:22,650
which are called receptors, and then in the sound study.

373
00:28:22,970 --> 00:28:25,070
And that provides a natural sound mitigation.

374
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And the facility access would be from the existing

375
00:28:28,910 --> 00:28:30,650
access road off of Clark Road.

376
00:28:35,130 --> 00:28:36,770
I won't spend too much time on this.

377
00:28:36,910 --> 00:28:37,910
Happy to elaborate as needed.

378
00:28:38,070 --> 00:28:40,450
But we did, as Eric mentioned, perform a

379
00:28:40,450 --> 00:28:41,290
community risk assessment.

380
00:28:41,450 --> 00:28:42,330
We were happy to do so.

381
00:28:43,710 --> 00:28:47,190
We designed the community risk assessment in tandem with

382
00:28:47,190 --> 00:28:51,910
With the municipality in terms of how we would be approaching it, we also shared how we would

383
00:28:51,910 --> 00:28:55,550
be approaching it with the fire departments as we meet with them on a regular basis both

384
00:28:55,550 --> 00:29:00,310
the city of Woodstock, fire department and township south of Oxford.

385
00:29:01,090 --> 00:29:06,490
And the idea here is to understand any potential impacts for health and safety of the community

386
00:29:07,030 --> 00:29:10,730
and develop mitigation plans that can minimize or avoid these potential impacts.

387
00:29:10,730 --> 00:29:17,270
impacts, and we talked about the low probability of event of a fire and impact to air or water

388
00:29:17,270 --> 00:29:22,030
including groundwater is not expected. Other pieces of the community risk assessment looked

389
00:29:22,030 --> 00:29:27,270
at during construction with respect to how we mitigate any potential impacts through

390
00:29:27,270 --> 00:29:33,090
the implementation of a construction environmental and management plan, which is a typical plan

391
00:29:33,090 --> 00:29:38,710
that we do when we construct these facilities. From an operational perspective, one of

392
00:29:38,710 --> 00:29:41,410
of the things that we have to account for is sound emissions.

393
00:29:42,070 --> 00:29:45,270
And as Eric mentioned, we meet the stringent requirements

394
00:29:45,270 --> 00:29:47,510
for the Ministry of Environment and Conservation of Parks

395
00:29:47,510 --> 00:29:47,990
on sound.

396
00:29:49,070 --> 00:29:50,390
It was independently peer reviewed,

397
00:29:50,550 --> 00:29:52,070
as Eric mentioned, approved by the county.

398
00:29:52,310 --> 00:29:54,730
And overall, the site is appropriately cited

399
00:29:54,730 --> 00:29:57,070
and does not pose any significant risk to the health

400
00:29:57,070 --> 00:29:58,270
and safety of the surrounding community.

401
00:30:01,460 --> 00:30:06,960
There's a lot to talk about fire safety and we understand that concern. There's three big

402
00:30:06,960 --> 00:30:13,680
buckets that we look at and lots of layers in between. One is prevention in terms of picking

403
00:30:14,260 --> 00:30:18,840
batteries that are safe, first and foremost. Whenever we build a project, we've been in

404
00:30:18,840 --> 00:30:21,900
Ontario for a number of years with different projects. We want to make sure that we're

405
00:30:21,900 --> 00:30:26,220
building a safe project for the personnel that are there, for any potential first

406
00:30:26,220 --> 00:30:30,680
responders and also for the community because we're there for the long term. And that

407
00:30:30,680 --> 00:30:34,780
starts with picking batteries that are as per the latest codes

408
00:30:34,780 --> 00:30:35,360
and standards.

409
00:30:35,700 --> 00:30:38,680
And there is an alphabet soup of acronyms and numbers

410
00:30:38,680 --> 00:30:40,140
that I can share with you.

411
00:30:40,840 --> 00:30:43,820
But I think that is not as effective as just essentially

412
00:30:43,820 --> 00:30:45,980
saying that in the last five to 10 years,

413
00:30:46,100 --> 00:30:47,860
the industry has grown significantly.

414
00:30:48,180 --> 00:30:50,480
The need for these type of projects or batteries,

415
00:30:50,640 --> 00:30:52,120
whether it's in your phones or laptops

416
00:30:52,120 --> 00:30:54,800
or stationary storage like this one, has increased.

417
00:30:54,980 --> 00:30:55,740
And we've learned a lot.

418
00:30:56,200 --> 00:30:59,560
And the learnings from the industry in the last five

419
00:30:59,560 --> 00:31:04,540
10 years has actually fed back into codes and standards with respect to us now choosing

420
00:31:04,540 --> 00:31:09,120
suppliers that meet these codes and standards. And they do destructive testing to make sure

421
00:31:09,600 --> 00:31:12,280
that things fail safely if they would in the future.

422
00:31:13,380 --> 00:31:17,800
Monitoring detection is a big component of that. So we have thermal management systems

423
00:31:17,800 --> 00:31:23,900
to make sure that the units are managed in an appropriate way. In addition to that,

424
00:31:24,160 --> 00:31:28,780
there's 24-7 monitoring. So we have two control centers, one control center on the borough

425
00:31:28,780 --> 00:31:34,340
X side, another control center on the battery supplier side, which basically monitors the

426
00:31:34,340 --> 00:31:42,000
project continuously with respect to ensuring that any thresholds that are exceeded are

427
00:31:42,000 --> 00:31:44,980
dealt with, whether automatic shutoffs or through corrective actions.

428
00:31:46,580 --> 00:31:51,440
We also, we can do a lot, and I can expand on the different layers in terms of mitigation,

429
00:31:52,360 --> 00:31:56,760
but we also have to plan for any scenario where there is an emergency response.

430
00:31:56,760 --> 00:32:01,860
And we do this not just ourselves, but we leverage our third party consultants.

431
00:32:02,160 --> 00:32:06,840
So here with us remotely is Nick Petrakis from Energy Safety Resources Group,

432
00:32:07,220 --> 00:32:08,740
which are third party fire experts.

433
00:32:09,480 --> 00:32:15,100
They're also ex-fire department firefighters employees that help actually do testing

434
00:32:15,100 --> 00:32:20,980
and incorporate the latest standards into the updates with respect to battery safety.

435
00:32:21,640 --> 00:32:24,680
And so through them and importantly in collaboration with the fire department,

436
00:32:24,680 --> 00:32:28,660
plan. No emergency response plan will be final without the fire department giving us the

437
00:32:28,660 --> 00:32:33,480
thumbs up. So we develop that in collaboration with them and meet with them regularly. We

438
00:32:33,480 --> 00:32:37,900
have the emergency response plan that is right now in draft form and will continue to be

439
00:32:37,900 --> 00:32:42,520
updated and finalized as we get close to the project that outlines any emergency response.

440
00:32:43,100 --> 00:32:48,120
One of the big pieces of that emergency response is the way the units are designed

441
00:32:48,120 --> 00:32:52,980
is that the units are, if there is an event, the unit that's affected is designed

442
00:32:52,980 --> 00:32:59,460
to not propagate and a defensive firefighting technique is deployed whereby you don't put

443
00:32:59,460 --> 00:33:04,580
water directly on the unit itself because it's not going to not help that much.

444
00:33:04,820 --> 00:33:09,020
It'll prolong the incident and it'll also, by not putting water, it would eliminate

445
00:33:09,020 --> 00:33:09,860
water runoff.

446
00:33:10,100 --> 00:33:14,200
You would dose maybe adjacent containers with water as well.

447
00:33:14,320 --> 00:33:17,860
So that's a defensive technique that is best practice and we've been discussing

448
00:33:17,860 --> 00:33:18,880
that with the fire departments.

449
00:33:19,420 --> 00:33:21,000
So there's a lot on fire safety.

450
00:33:21,000 --> 00:33:30,340
I'll conclude the presentation, and if I may, I'll pass it to Dick to clarify some of the Q&A that happened earlier with respect to fire.

451
00:33:32,280 --> 00:33:41,840
Studies and regulatory approvals, obviously we are here for an official plan amendment, but there's a lot of other steps that are needed for us to actually put shovels on the ground to start the project.

452
00:33:41,840 --> 00:33:48,120
And so the project successfully was screened with respect to the Classier transmission facility screening process,

453
00:33:48,460 --> 00:33:52,380
which basically means we had to look at the project from a lot of different lenses

454
00:33:52,380 --> 00:33:57,840
to make sure that we understand any potential impacts, have plans to mitigate those impacts,

455
00:33:58,320 --> 00:34:02,000
whether it's environmental impact study, phase one environmental site assessment,

456
00:34:03,060 --> 00:34:08,260
where we found no confirmed contamination on site, stage one and two archeological assessment,

457
00:34:08,260 --> 00:34:12,340
where there was no concern in terms of finding any artifacts on the site.

458
00:34:12,680 --> 00:34:14,480
Similarly, cultural heritage assessment.

459
00:34:15,000 --> 00:34:18,380
We have no impact to cultural heritage sites with respect to this project.

460
00:34:18,780 --> 00:34:23,420
We already talked about the sound assessment and the hydrological and water balance assessment.

461
00:34:23,600 --> 00:34:27,900
That's also being reviewed by the Ministry of Environment Conservation and Parks,

462
00:34:28,140 --> 00:34:32,480
which is related to our submission of environmental compliance approval,

463
00:34:33,040 --> 00:34:37,880
which is the necessary step and approval that we get from the Ministry of Environment Conservation and Parks

464
00:34:37,880 --> 00:34:39,740
with respect to our stormwater management system.

465
00:34:43,790 --> 00:34:45,530
So in conclusion to this presentation,

466
00:34:46,450 --> 00:34:50,210
as Kate Lynn started off with respect to the need here

467
00:34:50,210 --> 00:34:52,830
that we're discussing is we're looking for an approval

468
00:34:52,830 --> 00:34:54,070
of the official plan amendment

469
00:34:54,070 --> 00:34:56,290
and associated the zoning bylaw amendment

470
00:34:56,810 --> 00:34:59,150
to allow the establishment of the best facility

471
00:34:59,610 --> 00:35:01,650
but that doesn't allow everything to go forward.

472
00:35:01,750 --> 00:35:03,510
There's lots of steps like site plan approval

473
00:35:03,510 --> 00:35:04,670
that has to happen as well

474
00:35:04,670 --> 00:35:06,810
in order for us to begin construction.

475
00:35:08,930 --> 00:35:13,410
The project is a temporary project as was mentioned in the previous Q&A.

476
00:35:13,970 --> 00:35:15,550
We have a contract up to 22 years.

477
00:35:15,690 --> 00:35:19,050
I think our contract ends if I'm not mistaken, April 1st, 2048.

478
00:35:20,250 --> 00:35:23,650
And these approvals are meant to get approved for the project up to that date.

479
00:35:24,210 --> 00:35:26,250
And we would decommission at that time.

480
00:35:26,550 --> 00:35:30,230
And then extraction would continue well into the future beyond our project.

481
00:35:30,330 --> 00:35:33,370
So we're temporary with respect to the existing aggregate licenses.

482
00:35:33,370 --> 00:35:37,270
which means that also the land where the project sits at

483
00:35:37,270 --> 00:35:42,370
will also be rehabilitated as per the rehabilitation plan for the license as a whole

484
00:35:42,370 --> 00:35:45,230
once the battery project is complete.

485
00:35:46,010 --> 00:35:48,830
That concludes the presentation, but if I may warden through you,

486
00:35:49,110 --> 00:35:52,790
ask Nick Petrakas to clarify some Q&A that happened earlier

487
00:35:52,790 --> 00:35:55,190
in terms of fire and evacuation.

488
00:35:55,670 --> 00:35:56,330
Nick, are you on the line?

489
00:35:58,240 --> 00:36:01,000
Hey, thank you, ACR. Can everyone hear me?

490
00:36:01,440 --> 00:36:01,680
We can.

491
00:36:02,780 --> 00:36:03,340
Perfect.

492
00:36:03,700 --> 00:36:04,260
Thank you, ACR.

493
00:36:04,360 --> 00:36:05,440
And yes, awarding through you.

494
00:36:05,760 --> 00:36:06,580
I appreciate it.

495
00:36:06,640 --> 00:36:08,780
And as ACR mentioned, very succinctly.

496
00:36:09,740 --> 00:36:10,700
My name is Nick Petrakis.

497
00:36:10,900 --> 00:36:14,360
I work for a company called ESRG, Energy Safety Response Group.

498
00:36:14,800 --> 00:36:17,380
I am a fire protection engineer down here in the States.

499
00:36:17,700 --> 00:36:23,320
We consult Orelx on the Oxford project as far as fire safety.

500
00:36:23,480 --> 00:36:26,900
We developed the emergency response plan and have done the outreach to the fire

501
00:36:26,900 --> 00:36:31,040
departments of Southwest Oxford and Woodstock regarding fire department

502
00:36:31,040 --> 00:36:34,860
and standard operating procedures, as mentioned in an unlikely event of a

503
00:36:34,860 --> 00:36:38,160
battery energy storage system fire. And there was a number of questions that I'd

504
00:36:38,160 --> 00:36:41,460
like to address or at least provide some additional context and clarification on,

505
00:36:41,520 --> 00:36:46,240
especially around the impact of smoke and the potential need for evacuations.

506
00:36:46,640 --> 00:36:50,080
ESRG does not believe that evacuations are warranted for battery

507
00:36:50,080 --> 00:36:53,840
energy storage system fires. In this situation, especially because of the

508
00:36:53,840 --> 00:36:57,720
distance, the physical separation that's provided from the battery energy

509
00:36:57,720 --> 00:37:03,000
storage system containers. And also the nature and the design of these containers themselves

510
00:37:03,000 --> 00:37:08,340
like Asier had mentioned, they're compartmentalized, individual, non-enterable enclosures.

511
00:37:09,060 --> 00:37:12,920
In the unlikely event of a fire, the system is designed to consume itself.

512
00:37:13,460 --> 00:37:18,220
And it's designed not to propagate. And it's also limiting the fuel load. And as mentioned

513
00:37:18,220 --> 00:37:23,320
before, as mentioned in the third-party peer report and in the community risk assessment

514
00:37:23,320 --> 00:37:32,220
by Dr. Olson. Yes, the toxic off-gassing or any of the smoke off-gassing from a

515
00:37:32,220 --> 00:37:36,020
battery energy storage system fire is no different from any other structure fire,

516
00:37:36,200 --> 00:37:40,160
from a compartment fire, even from a residential type fire, because it's

517
00:37:40,160 --> 00:37:43,060
really just the components that are inside that energy storage system that

518
00:37:43,060 --> 00:37:46,900
are very similarly found in other similar uses or even in residential

519
00:37:46,900 --> 00:37:51,500
buildings with foams and plastics. So all fire has toxic components of it.

520
00:37:51,500 --> 00:37:52,940
Energy storage systems are no different.

521
00:37:53,300 --> 00:37:55,440
There are also no unique or not exotic

522
00:37:55,440 --> 00:37:57,000
from any other type of fire.

523
00:37:57,580 --> 00:38:01,380
That being said, why do I say it's a very unlikely event?

524
00:38:01,780 --> 00:38:03,180
As Mr. Asir mentioned,

525
00:38:03,600 --> 00:38:04,780
these systems are required to go

526
00:38:04,780 --> 00:38:06,100
through very strenuous testing

527
00:38:06,660 --> 00:38:09,260
and listing and standards and fire safety testing.

528
00:38:09,660 --> 00:38:12,740
They're also required to do destructive fire testing

529
00:38:12,740 --> 00:38:14,580
and the manufacturer has done

530
00:38:14,580 --> 00:38:17,180
what we call additional destructive testing

531
00:38:17,180 --> 00:38:19,960
where they intentionally burn a system

532
00:38:19,960 --> 00:38:22,440
to gather information on what the smoke looks like,

533
00:38:22,940 --> 00:38:24,320
how hot the fire is,

534
00:38:24,360 --> 00:38:26,280
and the potential for that fire to propagate.

535
00:38:26,540 --> 00:38:28,600
And it's been very successful in that testing.

536
00:38:29,980 --> 00:38:31,440
Our emergency response plan

537
00:38:31,440 --> 00:38:34,040
takes into consideration assessing the impact

538
00:38:34,040 --> 00:38:35,400
in the event of a fire.

539
00:38:35,680 --> 00:38:37,160
The fire department has the tools

540
00:38:37,160 --> 00:38:38,820
and the knowledge that they would need

541
00:38:38,820 --> 00:38:40,400
to make a determination on that smoke

542
00:38:40,400 --> 00:38:41,860
using handheld gas meters.

543
00:38:42,500 --> 00:38:44,420
Like what we've seen with all of the events

544
00:38:44,420 --> 00:38:45,000
that have happened,

545
00:38:45,060 --> 00:38:46,720
especially some of the events that have happened here

546
00:38:46,720 --> 00:38:48,860
in New York State and also in California,

547
00:38:49,960 --> 00:38:53,600
We have not seen the impact of that plume extending

548
00:38:53,600 --> 00:38:55,260
past the boundary of the facility

549
00:38:55,260 --> 00:38:57,320
and causing any sort of negative effects.

550
00:38:57,960 --> 00:39:01,940
But again, it's information that we've obtained ourselves

551
00:39:01,940 --> 00:39:04,020
through large scale fire testing at our lab.

552
00:39:04,440 --> 00:39:06,540
It's information that we've obtained from actual fire

553
00:39:06,540 --> 00:39:08,540
events and publicly available knowledge

554
00:39:08,540 --> 00:39:10,700
and root cause analyses that have happened afterwards.

555
00:39:11,360 --> 00:39:13,240
There was one more about moss landing.

556
00:39:13,360 --> 00:39:15,120
And I think it was already stated in the comment

557
00:39:15,120 --> 00:39:16,000
that yes, that's different.

558
00:39:16,540 --> 00:39:18,340
Moss landing was a large dedicated use

559
00:39:18,340 --> 00:39:22,620
building that was not compartmentalized. These are very different in the fact that

560
00:39:22,620 --> 00:39:28,300
they're lithium-iron phosphate batteries in smaller, you know, non-entherible

561
00:39:28,300 --> 00:39:32,080
enclosures. So we're limiting the fire load. It's not going to be an entire

562
00:39:32,080 --> 00:39:35,220
building. It's not going to spread throughout the facility. A fire is

563
00:39:35,220 --> 00:39:39,940
going to be isolated to one individual enclosure. So I think for the most

564
00:39:39,940 --> 00:39:44,000
part, I hope I answered a majority of those questions and those concerns.

565
00:39:44,000 --> 00:39:47,120
Like Asir had mentioned, the use of water is very defensive.

566
00:39:47,640 --> 00:39:50,700
If we do end up using water or direct the fire department to use water,

567
00:39:50,980 --> 00:39:55,160
it's going to be in very short durations and it's going to be on the adjacent enclosures,

568
00:39:55,300 --> 00:39:57,460
not the enclosure that's experiencing the failure.

569
00:39:57,880 --> 00:40:02,400
So the ones that are unaffected next to it and that water is sprayed defensively

570
00:40:02,400 --> 00:40:07,160
as far as like just on the exterior, very similar to what you would do with cooling operations.

571
00:40:07,500 --> 00:40:09,900
So that water is not penetrating inside the enclosure.

572
00:40:10,380 --> 00:40:13,320
So we're not expecting that water to have direct contact

573
00:40:13,320 --> 00:40:16,980
with any of the battery cells inside of the enclosure that's burning.

574
00:40:17,320 --> 00:40:22,080
So akin to water runoff, that water is not going to be coming into any direct contact

575
00:40:22,080 --> 00:40:25,060
with any of the burning components within the enclosure.

576
00:40:25,400 --> 00:40:29,440
So the limited use of water and also the direction that we give

577
00:40:29,440 --> 00:40:34,500
with our emergency response plan is, you know, a favorable way to approach any concerns

578
00:40:34,500 --> 00:40:35,460
about water runoff.

579
00:40:35,740 --> 00:40:38,660
On top of that, the applicant is providing stormwater retention,

580
00:40:38,700 --> 00:40:42,400
which is sort of an additional line of protection if there ever was a concern.

581
00:40:45,470 --> 00:40:45,870
Thank you, Nick.

582
00:40:47,350 --> 00:40:47,710
Thank you.

583
00:40:48,230 --> 00:40:49,810
Questions from Council for the applicant?

584
00:40:50,270 --> 00:40:50,890
Councillor Gilvaese.

585
00:40:51,490 --> 00:40:52,710
Thank you, through your warden.

586
00:40:53,410 --> 00:40:55,730
Would the local fire departments,

587
00:40:56,030 --> 00:40:58,370
would they require any specialized equipment,

588
00:40:58,690 --> 00:41:00,910
apparatus or chemicals that they may not have

589
00:41:01,750 --> 00:41:02,950
available to them now?

590
00:41:04,290 --> 00:41:06,330
Great question, through you warden.

591
00:41:06,530 --> 00:41:06,990
Thank you, Councillor.

592
00:41:07,730 --> 00:41:08,490
These are some of the discussions

593
00:41:08,490 --> 00:41:11,370
that we're having in terms if they require adapters

594
00:41:11,370 --> 00:41:13,730
to connect to for the firewater tank

595
00:41:13,730 --> 00:41:15,610
or any measuring instruments.

596
00:41:16,390 --> 00:41:18,870
These discussions that we're making sure that they'll have

597
00:41:18,870 --> 00:41:22,930
access to what they need for a responding to a potential event,

598
00:41:22,970 --> 00:41:23,810
even with low probability.

599
00:41:24,390 --> 00:41:27,730
I'll pass it to Nick as well if there's any additional information

600
00:41:27,730 --> 00:41:28,650
you want to share on that.

601
00:41:29,750 --> 00:41:31,670
Yeah, thank you, Ossiara, and through your word,

602
00:41:31,710 --> 00:41:33,810
and I think the most important tool that the Fire Department

603
00:41:33,810 --> 00:41:36,810
can have is the emergency response plan, familiarity

604
00:41:36,810 --> 00:41:40,190
with the emergency response plan and also on-site training.

605
00:41:41,010 --> 00:41:42,870
They don't require any sort of unique tools,

606
00:41:42,870 --> 00:41:47,330
but like Asir mentioned, we are continuing to have those discussions with the fire departments

607
00:41:47,330 --> 00:41:48,570
to make sure that they are comfortable.

608
00:41:49,070 --> 00:41:54,230
With this installation being in their jurisdiction, the most important tool that they can have

609
00:41:54,230 --> 00:41:59,090
at their disposal is understanding the emergency response procedures and being familiar with

610
00:41:59,090 --> 00:42:01,810
the emergency response planning in the unlikely event of a fire.

611
00:42:03,330 --> 00:42:05,330
And I would just echo what Nick said about training.

612
00:42:05,670 --> 00:42:10,510
I neglected to mention that, but that's exactly what we'll do with respect to

613
00:42:10,510 --> 00:42:13,710
fire departments, making sure that they're trained and their personnel are trained in

614
00:42:13,710 --> 00:42:18,230
terms of what a response would be with ESRG and whoever else we need to bring in as well.

615
00:42:18,910 --> 00:42:19,270
Thank you.

616
00:42:20,530 --> 00:42:22,290
I may continue through, Warden.

617
00:42:22,770 --> 00:42:29,010
I think fire departments are just learning how to put out EV vehicles.

618
00:42:29,490 --> 00:42:35,870
Like they're a challenge, so when I envision this whole facility, it is from a firefighting

619
00:42:35,870 --> 00:42:37,550
perspective, maybe a little daunting.

620
00:42:38,290 --> 00:42:40,990
I do have a couple other questions for you, Warden.

621
00:42:41,550 --> 00:42:47,050
One is the 115KV line that you said that this Hydra would be placed upon.

622
00:42:48,110 --> 00:42:49,710
Does that line need upgrading?

623
00:42:50,490 --> 00:42:52,010
Will it be able to handle the load?

624
00:42:53,770 --> 00:42:55,270
Thank you, through you, Warden.

625
00:42:55,350 --> 00:42:56,310
Thank you, Councillor, for the question.

626
00:42:56,570 --> 00:43:02,110
The 115KV line, you mean the one, I'm assuming you're talking about the one that we're connecting to

627
00:43:02,110 --> 00:43:04,310
that is owned by Hydra 1 existing.

628
00:43:04,990 --> 00:43:06,030
It does not need upgrading.

629
00:43:06,030 --> 00:43:13,010
operating, it can handle the load. One of the processes of going through the RFP process

630
00:43:13,010 --> 00:43:17,530
with the grid operators doing a deliverability study to understand that that line does have

631
00:43:17,530 --> 00:43:22,530
enough space for the battery project. So we look at that early on in the process to

632
00:43:22,530 --> 00:43:26,790
make sure that we're not proposing something that requires an upgrade of the line or

633
00:43:26,790 --> 00:43:31,350
additional line. And that's solidified through a lengthy interconnection process with

634
00:43:31,350 --> 00:43:34,430
Hydro-1 that talks about system impact assessment,

635
00:43:34,630 --> 00:43:35,990
customer impact assessment as well,

636
00:43:36,370 --> 00:43:37,870
that covers all the details of that.

637
00:43:38,110 --> 00:43:40,490
So no need for upgrades on that line.

638
00:43:41,550 --> 00:43:43,090
Where does that line run?

639
00:43:45,380 --> 00:43:47,980
The line runs from,

640
00:43:48,840 --> 00:43:50,980
maybe if I can pull up an image here.

641
00:43:55,200 --> 00:43:57,100
So I'm going back to one of the slide images here.

642
00:43:57,920 --> 00:43:59,680
So if you look at the,

643
00:44:00,540 --> 00:44:02,680
there's a really clear yellow line,

644
00:44:02,840 --> 00:44:04,460
which depicts the boundary

645
00:44:04,460 --> 00:44:07,220
between City of Woodstock and Southwest Oxford.

646
00:44:07,840 --> 00:44:09,720
And next to it is a black dashed line.

647
00:44:10,380 --> 00:44:11,900
I think it's easier to see the line

648
00:44:11,900 --> 00:44:13,140
to see the black dashed line.

649
00:44:13,540 --> 00:44:15,420
So it runs from the bottom of the pit

650
00:44:15,420 --> 00:44:17,160
to sort of the northeast corner

651
00:44:17,160 --> 00:44:18,440
where a substation would be.

652
00:44:19,040 --> 00:44:20,820
It runs overhead to get out of the pit

653
00:44:20,820 --> 00:44:22,340
and then we go underground,

654
00:44:23,060 --> 00:44:25,320
underground through the parcel

655
00:44:25,320 --> 00:44:27,960
which is now shown as an agricultural field

656
00:44:27,960 --> 00:44:29,600
although it's licensed as an aggregate pit

657
00:44:29,600 --> 00:44:30,940
and will become so in the future.

658
00:44:31,560 --> 00:44:35,920
along the eastern boundary and curves towards Carn Street and then crosses

659
00:44:35,920 --> 00:44:43,280
Carn Road near the Hydro-1 stop station where we then connect to Hydro-1 and

660
00:44:43,280 --> 00:44:48,420
the existing Hydro-1 transmission line. Okay, through you, Warden. If I may

661
00:44:48,420 --> 00:44:53,760
continue. So that's quite a significant amount of Hydro. I think you said

662
00:44:53,760 --> 00:44:57,040
Was it 525 megawatts?

663
00:44:57,140 --> 00:44:59,900
It's 125 megawatts for four hours, which is equivalent.

664
00:45:16,220 --> 00:45:29,800
Thank you again to you, warden, and thanks councilor for the question. We were basically a reliability battery for the grid, and so we would charge, for example, during the night when people aren't using electricity.

665
00:45:29,980 --> 00:45:34,860
when maybe there's excess electricity and then store that energy so that we are able to

666
00:45:34,860 --> 00:45:38,500
discharge during the day when everyone is actually using the electricity. Whether it's

667
00:45:38,500 --> 00:45:42,520
in the morning peak or more importantly in the evening peak, everyone gets home. It's

668
00:45:42,520 --> 00:45:46,660
a hot day. You turn your air conditioning on, your stove is on, maybe some are using

669
00:45:46,660 --> 00:45:51,620
hair dryer, et cetera. So we're just basically shifting energy from when it's not needed

670
00:45:51,620 --> 00:45:57,520
to when it is needed. And it's right. And to answer your question, when we are

671
00:45:57,520 --> 00:46:00,960
charging, whenever we're charging at night, we

672
00:46:00,960 --> 00:46:03,360
would be charging from energy that's generated

673
00:46:03,360 --> 00:46:05,220
from a variety of sources in Ontario.

674
00:46:06,120 --> 00:46:09,400
So, you know, half of the electricity generation is

675
00:46:09,400 --> 00:46:10,200
approximately nuclear.

676
00:46:10,660 --> 00:46:12,540
There could be wind resources that are operating

677
00:46:12,540 --> 00:46:14,680
as well, and other generating resources.

678
00:46:14,900 --> 00:46:17,860
So it depends on the day and the time in terms

679
00:46:17,860 --> 00:46:20,660
of where the energy would come from.

680
00:46:20,860 --> 00:46:22,720
But it would be a mix depending on what's

681
00:46:22,720 --> 00:46:24,060
actually being generated at that time.

682
00:46:24,880 --> 00:46:27,060
Thank you and one final question to you, Warden.

683
00:46:27,580 --> 00:46:32,940
You made a comment that impact to water and fire is not expected, but it is not guaranteed

684
00:46:32,940 --> 00:46:33,500
though, correct?

685
00:46:34,040 --> 00:46:38,880
Like I know that we can put every safety plan in place, but it's not something that can

686
00:46:38,880 --> 00:46:39,360
be guaranteed.

687
00:46:40,500 --> 00:46:43,400
Through you, Warden, and I can appreciate the concern.

688
00:46:43,640 --> 00:46:46,260
I think that safety is always something that's paramount.

689
00:46:46,440 --> 00:46:52,200
As I mentioned, we're very cognizant of safety, whether it's on-site personnel,

690
00:46:52,200 --> 00:46:54,300
first responders or the community.

691
00:46:55,320 --> 00:46:57,660
And we just similarly, we can't guarantee

692
00:46:57,660 --> 00:47:00,340
that there would never be an accident on the road

693
00:47:00,340 --> 00:47:02,940
with people driving, people get into accidents all the time.

694
00:47:03,060 --> 00:47:05,760
It's not something that we can guarantee all the time,

695
00:47:05,820 --> 00:47:06,900
but we've taken the steps.

696
00:47:07,300 --> 00:47:08,380
We've listened to the community,

697
00:47:08,600 --> 00:47:09,660
we understand where we are,

698
00:47:09,740 --> 00:47:12,100
and we've done many different steps

699
00:47:12,100 --> 00:47:15,300
in terms of understanding how to design a system

700
00:47:15,300 --> 00:47:19,480
that mitigates this potential concern.

701
00:47:19,680 --> 00:47:21,660
One of the examples that was brought up earlier,

702
00:47:21,660 --> 00:47:27,960
or maybe I can provide a little bit more context on that is that if I can put all this, wrap

703
00:47:27,960 --> 00:47:31,480
it up into the layers of mitigation that we have here.

704
00:47:32,020 --> 00:47:35,540
One of them is the first one is choosing batteries that are safe.

705
00:47:36,160 --> 00:47:38,900
The second one is designing a project in a safe way.

706
00:47:39,640 --> 00:47:43,760
The third one is preventative maintenance with respect to robust preventative maintenance

707
00:47:43,760 --> 00:47:44,200
program.

708
00:47:44,540 --> 00:47:47,860
Each unit, battery unit will be looked at every single year for the life of the

709
00:47:47,860 --> 00:47:48,220
project.

710
00:47:48,220 --> 00:47:51,660
So we find any issue before it happens.

711
00:47:52,240 --> 00:47:54,080
The fourth one is the monitoring that I mentioned,

712
00:47:54,320 --> 00:47:55,860
which with respect to 24-7 monitoring,

713
00:47:56,780 --> 00:47:59,000
there's redundancy in a lot of these systems

714
00:47:59,000 --> 00:48:01,380
with multiple heat sensors, multiple smoke sensors,

715
00:48:01,580 --> 00:48:02,540
multiple gas sensors.

716
00:48:03,340 --> 00:48:06,020
We even have an additional layer

717
00:48:06,020 --> 00:48:08,000
that's not required or necessary,

718
00:48:08,200 --> 00:48:11,020
but we choose to incorporate that as thermal imaging cameras.

719
00:48:11,340 --> 00:48:12,560
So another layer of sensing

720
00:48:13,080 --> 00:48:15,680
gives us a signal of something that might go wrong.

721
00:48:15,680 --> 00:48:31,580
And that's monitoring, the fifth layer is corrective actions, so whether it's automatic actions that shut things off or manual corrections to repair things or replace things, that's an important factor to make sure that we actually are operating a safe system.

722
00:48:32,140 --> 00:48:35,560
The emergency response plan is sort of number seven in terms of reacting.

723
00:48:35,560 --> 00:48:40,560
And then the next one is, even if there is an event,

724
00:48:41,660 --> 00:48:43,180
a low probability there is an event,

725
00:48:43,720 --> 00:48:48,080
even if we say best practice is not to put water on the affected unit,

726
00:48:48,440 --> 00:48:49,720
but there is water runoff.

727
00:48:50,300 --> 00:48:52,920
Our stormwater management system, we've designed it such that

728
00:48:52,920 --> 00:48:58,220
we have catch basins that sit above an impermeable layer under the battery

729
00:48:58,220 --> 00:49:01,260
so we can contain all the water during a fire event

730
00:49:01,260 --> 00:49:04,520
and prevent it from going into the infiltration pond.

731
00:49:04,520 --> 00:49:11,060
And then in that catch basin, the valves will close, we contain all the water and we're able to test it.

732
00:49:11,520 --> 00:49:13,360
And if there's any issue, we can pump it off.

733
00:49:14,220 --> 00:49:23,980
And these are all the layers with respect to us mitigating any potential issue from water going into the environment that may be contaminated.

734
00:49:25,660 --> 00:49:32,380
And as here, if I might, it might be helpful to give through you Warden, sorry, it's Dr.

735
00:49:32,600 --> 00:49:36,340
Chris Olson here. I was the one who did the community risk assessment that you folks have

736
00:49:36,340 --> 00:49:42,040
been speaking to. Counselor, one of the things that we have seen when we look at some of

737
00:49:42,040 --> 00:49:46,860
the fires that Mr. Petrakas was talking to about just earlier, New York State. There's

738
00:49:46,860 --> 00:49:51,320
been a couple in California as well over the last few years. There's been an

739
00:49:51,320 --> 00:49:56,640
extensive water testing done after. So with some of those fires they actually did apply water

740
00:49:56,640 --> 00:50:01,980
directly to the containers themselves for many days. Department of Environmental Quality as well

741
00:50:01,980 --> 00:50:07,100
as the Department of Health in New York State did extensive water testing, both surface water run

742
00:50:07,100 --> 00:50:11,440
off from those facilities as well as the groundwater in the area in the vicinity after.

743
00:50:11,960 --> 00:50:17,060
And quite simply we did not find contaminated or elevated levels of chemicals in that water.

744
00:50:17,060 --> 00:50:23,920
And, similarly, in the California fires as well, as Mr. Petrak has said, you're going

745
00:50:23,920 --> 00:50:28,160
to not be applying water directly to the on-fire container.

746
00:50:28,300 --> 00:50:31,280
It's going to consume itself over four to eight hours at most.

747
00:50:31,880 --> 00:50:36,160
And then the water that you would be using, the fire department would be using, would

748
00:50:36,160 --> 00:50:38,540
be spread or adjacent containers.

749
00:50:38,940 --> 00:50:43,020
So there's nothing that would be impacting the water itself on just spreading, like

750
00:50:43,020 --> 00:50:44,700
trying to cool those adjacent containers.

751
00:50:44,700 --> 00:50:50,160
even more recently at home here right nearby. There was a battery fire in

752
00:50:50,160 --> 00:50:56,740
Bradford last year and and the Ministry of the Environment here in

753
00:50:56,740 --> 00:51:01,260
Ontario also did testing of water that was used and again that one was fire

754
00:51:01,260 --> 00:51:05,120
water directly on the container for I believe it was at least a day and there

755
00:51:05,120 --> 00:51:08,560
were no impacts to the runoff of that water into the local creek.

756
00:51:11,470 --> 00:51:15,690
Councilor Hatch only. Thank you through you warden. First up I just want to

757
00:51:15,690 --> 00:51:24,430
I want to thank you and Mr. Petrach as everybody for, I don't know, we have probably talked

758
00:51:24,430 --> 00:51:25,550
at least a dozen times.

759
00:51:25,790 --> 00:51:31,550
We've sat down, we've gone over a lot of concerns that I certainly have, but also staff.

760
00:51:34,010 --> 00:51:37,830
I can safely say that you and your team have gone through.

761
00:51:37,990 --> 00:51:40,750
You've answered every single question, what you didn't know.

762
00:51:40,750 --> 00:51:47,090
you've always sent back in, responded, and make sure we are satisfied with those

763
00:51:47,090 --> 00:51:56,790
answers. I think when all this started my fear was, you know, is this another four

764
00:51:56,790 --> 00:52:01,330
on one risk we have, you know, with the four on one being so close and we just

765
00:52:01,330 --> 00:52:05,450
imagine the thousands of transport trucks and everything else that go down

766
00:52:05,450 --> 00:52:09,530
that road and that's one of our biggest fears is a fire department and

767
00:52:09,530 --> 00:52:11,870
and everything else with our community partners next door.

768
00:52:14,050 --> 00:52:21,930
I feel, and I feel very safe to say as long as well as our fire department says that we

769
00:52:22,750 --> 00:52:28,330
won't fear this site because of all the safeties and everything else you've put in place that

770
00:52:28,330 --> 00:52:29,110
we feel comfortable.

771
00:52:29,810 --> 00:52:34,810
It isn't going to be like a major concern as what we thought a year and a half ago

772
00:52:34,810 --> 00:52:37,110
let's call it when all has started.

773
00:52:37,110 --> 00:52:43,450
And I just sincerely want to say thank you, because a project of this size and all the

774
00:52:43,450 --> 00:52:50,950
steps you've had to do, you've gone way over and above to make sure that I certainly can't

775
00:52:51,450 --> 00:52:52,970
speak on SWAC's behalf.

776
00:52:53,510 --> 00:52:59,190
But as far as Woodstock Fire Department, you've certainly satisfied everything that they have

777
00:52:59,190 --> 00:53:06,190
concerns and through site plan process realizing that we got to figure out the details of

778
00:53:06,190 --> 00:53:11,630
equipment and everything else, but really, really been happy with everything you and

779
00:53:11,630 --> 00:53:12,350
your team have done.

780
00:53:12,450 --> 00:53:14,230
So I just really wanted to say thank you.

781
00:53:15,650 --> 00:53:22,690
And that water, the drinkable water table was probably one of our biggest concerns

782
00:53:22,690 --> 00:53:28,030
for those watching at home right now, and you've satisfied those with all the safety

783
00:53:28,030 --> 00:53:32,650
checks and the membranes and everything else, the different stormwater managements.

784
00:53:32,870 --> 00:53:34,050
And again, thank you for that.

785
00:53:34,650 --> 00:53:38,790
three warden thank you for those comments anyone else questions for the

786
00:53:38,790 --> 00:53:46,830
applicant not seeing any thank you are there any members of the public either

787
00:53:46,830 --> 00:53:49,950
here in person or attending virtually wish to speak to the application not

788
00:53:54,910 --> 00:53:59,810
seeing any councilor Atchione moved

789
00:54:02,500 --> 00:54:04,120
by myself second by Councilor Palmer

790
00:54:04,120 --> 00:54:07,280
resolved that council adjourn the public meeting and reconvene as Oxford

791
00:54:07,280 --> 00:54:11,500
County Council with a warden in the chair is there any discussion all in

792
00:54:11,500 --> 00:54:21,040
favour? Opposed? That is carried. And consideration of report CP2025-2910P25-05-4, Sammy Holdings

793
00:54:21,040 --> 00:54:22,520
Ltd. Councillor Mayberry.

794
00:54:23,280 --> 00:54:27,320
Thank you. I will move on myself. Seconded by Councillor Pearson. Result of the recommendations

795
00:54:27,320 --> 00:54:34,060
container report CP2025 and 291 title application for official plan amendment OP2505 for Sammy

796
00:54:34,060 --> 00:54:38,420
Holdings Ltd. be adopted. Councillor Mayberry is the mover. Do you wish to speak to

797
00:54:38,420 --> 00:54:38,560
that?

798
00:54:38,560 --> 00:54:44,820
Just a brief, I would probably reiterate quite a bit of what country actually only just said

799
00:54:45,660 --> 00:54:51,600
from the very beginning of this process, which was I'm guessing four or five years ago, when

800
00:54:51,600 --> 00:54:57,040
we first met with Borlach's, the issues we brought forward were the same issues that

801
00:54:57,040 --> 00:54:57,780
came up here today.

802
00:54:59,180 --> 00:55:03,160
And in fact, we made a list of those issues, there were six or seven sort of major issues,

803
00:55:03,160 --> 00:55:10,040
issues. And they were exactly the same issues that came up at the public meetings that the

804
00:55:10,040 --> 00:55:15,040
two public meetings were held in the previous. So I think the issues are well-known. The

805
00:55:15,040 --> 00:55:24,580
answers are the deciding factor here. And as Councillor Atgeroni mentioned, the emergency

806
00:55:24,580 --> 00:55:30,960
services people, the fire department a lot, have had very close contact. And like he

807
00:55:30,960 --> 00:55:34,360
I appreciate the amount of work that has gone into this.

808
00:55:34,980 --> 00:55:38,560
The community risk assessment was a big issue for us.

809
00:55:39,780 --> 00:55:42,860
And our council has been relatively satisfied

810
00:55:42,860 --> 00:55:45,860
with all of the steps forward so far.

811
00:55:46,600 --> 00:55:48,560
I think the big issue now is,

812
00:55:49,140 --> 00:55:51,100
while the fish plan amendment is important,

813
00:55:51,760 --> 00:55:54,440
the real issue is going to be all the details

814
00:55:55,020 --> 00:55:58,340
and the satisfaction with fire departments,

815
00:55:58,340 --> 00:56:04,260
emergency services everyone else on the site plan and that's going to be a long

816
00:56:04,260 --> 00:56:07,040
slow process and of course you can't get a building permit without the site plan.

817
00:56:07,320 --> 00:56:13,720
So in my mind that's kind of the next step and probably one of the most

818
00:56:13,720 --> 00:56:16,860
important to nail down every detail. Thank you.

819
00:56:18,360 --> 00:56:22,980
Councillor Peterson is the seconder? No I'm good thank you. Any other

820
00:56:22,980 --> 00:56:23,260
discussion.

821
00:56:27,900 --> 00:56:33,940
The only comment I have is I think this is sort of new technology, new land use

822
00:56:33,940 --> 00:56:39,500
in Oxford County. And I think it's entirely appropriate that we raise these concerns on

823
00:56:39,500 --> 00:56:44,440
behalf of residents. But I think also in the report it makes clear that our relevant

824
00:56:44,440 --> 00:56:48,220
subject matter experts at our area municipal partners and at Oxford County have reviewed

825
00:56:48,220 --> 00:56:52,360
those concerns as outlined by members of council here today and they've been addressed.

826
00:56:52,360 --> 00:56:57,680
I think I would also point out that a lot of these things because it's a new technology and new land use here

827
00:56:58,100 --> 00:57:00,640
And specifically called out because the nature of the application

828
00:57:01,540 --> 00:57:04,400
You know are kind of every bit as relevant but

829
00:57:04,920 --> 00:57:07,720
Opaque to us when it comes to approving any other industrial land use

830
00:57:07,720 --> 00:57:10,700
We approve an industrial land use and there's a big huge building that goes up

831
00:57:10,700 --> 00:57:14,420
And we don't we don't know you know quite rightly because we don't regulate it

832
00:57:14,420 --> 00:57:19,200
What goes in that building what pieces of equipment go in that building and what chemicals and what fire risks there are because

833
00:57:19,200 --> 00:57:25,440
Because in those industrial applications, our experts and provincial partners in environmental

834
00:57:25,440 --> 00:57:31,640
regulation regulate those things, which is not up to us to do, whether we agree or not

835
00:57:31,640 --> 00:57:33,400
with how they do it is another matter.

836
00:57:34,000 --> 00:57:38,380
So I think to me, I'm very satisfied that, as several council members have said, that

837
00:57:38,380 --> 00:57:42,700
we've raised, our residents have raised the right questions, our staff, our area

838
00:57:42,700 --> 00:57:45,700
municipal staff, partners have raised the right questions, and that we've got the

839
00:57:45,700 --> 00:57:46,000
answers.

840
00:57:46,120 --> 00:57:48,060
And I'm happy to support this application today.

841
00:57:48,060 --> 00:57:49,960
Anyone else before I call the question?

842
00:57:51,980 --> 00:57:55,200
All those in favour? Opposed? That is carried.

843
00:57:57,480 --> 00:57:59,840
And closed session, Councillor Martin.

844
00:58:05,190 --> 00:58:06,790
Move by myself and second by Councillor

845
00:58:06,790 --> 00:58:14,070
Schaefer. Sorry. That council rise and go into closed session to consider report WDFL

846
00:58:14,070 --> 00:58:18,850
closed session 2025-06 and a verbal report from the Chief Administrative Officer regarding a

847
00:58:18,850 --> 00:58:25,250
position, plan, procedure, criteria, or instruction to be applied to any, any negotiations carried

848
00:58:25,250 --> 00:58:29,150
out by the municipality or local board and the security of the property of the county

849
00:58:29,150 --> 00:58:29,930
or local board.

850
00:58:30,490 --> 00:58:31,390
Is there any discussion?

851
00:58:32,230 --> 00:58:32,770
All those in favour?

852
00:58:33,390 --> 00:58:33,790
Opposed?

853
00:58:34,030 --> 00:58:34,430
That is carried.

854
00:58:34,810 --> 00:58:34,970
Thank you.

855
02:27:52,270 --> 02:28:02,650
1156, I'll call the meeting back to order from closed session and consideration of matters arising from closed session, 14.1, WDFL CS 202506, Councillor Accione.

856
02:28:04,930 --> 02:28:14,530
Thank you. Moved by myself. Second by Councillor Mayberry. Resolved that recommendations contained report WDFL 2025-06 be adopted.

857
02:28:15,410 --> 02:28:20,350
Is there any discussion? All in favour? Opposed? That is carried.

858
02:28:20,350 --> 02:28:26,510
And 14.2 verbal report from the Chief Administrative Officer, Councillor Tate.

859
02:28:27,070 --> 02:28:31,270
Moved by myself, seconded by Councillor Peterson, resolved that the verbal report from the Chief

860
02:28:31,270 --> 02:28:33,450
Administration Officer be received as information.

861
02:28:34,690 --> 02:28:38,810
Is there any discussion? All those in favour? Opposed? That is carried.

862
02:28:39,370 --> 02:28:43,690
And item 7, last item before we take a break for lunch.

863
02:28:43,850 --> 02:28:47,210
Consideration of correspondence, Councillor Schaefer.

864
02:28:47,210 --> 02:28:51,710
I just have a quick question, Warden, before we do the resolution.

865
02:28:52,210 --> 02:28:54,370
It's just addressed to CIO Adley.

866
02:28:55,150 --> 02:28:58,690
Some of the concerns raised in the correspondence from the Township of Norwich,

867
02:28:58,790 --> 02:29:00,930
I know we're looking at doing a climate action plan.

868
02:29:01,090 --> 02:29:02,530
That's upcoming, I think, in a few months.

869
02:29:03,270 --> 02:29:08,110
Will some of those concerns, questions, and everything be addressed in the climate action plan?

870
02:29:12,310 --> 02:29:19,990
So through you, Warren, some of these questions are answered by the fact that we are doing

871
02:29:19,990 --> 02:29:20,790
climate action plan.

872
02:29:20,890 --> 02:29:25,570
I think that is one of the comments or questions in there.

873
02:29:26,770 --> 02:29:34,390
Some of the other ones that are simply yes, no answers probably will not be included

874
02:29:34,390 --> 02:29:36,690
in the climate action plan itself.

875
02:29:37,850 --> 02:29:45,470
But like I said, the fact that we're doing a climate action plan itself is an answer to one of these questions.

876
02:29:47,030 --> 02:29:59,970
The other questions with specifics to greenhouse gas targets reporting on our action today, those will not be part of the climate action plan.

877
02:30:00,000 --> 02:30:01,140
I would say that the action plan itself.

878
02:30:03,200 --> 02:30:06,560
So, I would say those would be still outstanding.

879
02:30:10,180 --> 02:30:10,720
Thank you.

880
02:30:16,830 --> 02:30:20,450
Sorry, just did you read the motion? No, I haven't read it. Oh, sorry. Any other

881
02:30:20,450 --> 02:30:26,450
questions then before? Councillor Schaefer. Thank you, warden, move by myself. Seconded

882
02:30:26,450 --> 02:30:32,530
by Councillor Palmer. Resolved the correspondence item 7.1 to 7.3, inclusive on the open meeting

883
02:30:32,530 --> 02:30:39,590
agenda of October 8th 2025 be received. Is there any discussion? Councillor Galvezzi. I'd like to put

884
02:30:39,590 --> 02:30:45,170
forth an amendment to the motion moved by myself and seconded by Councillor Tate

885
02:30:45,750 --> 02:30:49,990
that for the sake of transfer so receiving it for information and then adding on for

886
02:30:49,990 --> 02:30:54,870
sake of transparency and clarification a report be prepared and brought back to County Council

887
02:30:54,870 --> 02:31:00,390
that answers the question outlined in the in item 7.1 correspondence received by the

888
02:31:00,390 --> 02:31:01,250
Township of Norwich.

889
02:31:03,920 --> 02:31:05,220
Do you have that for her?

890
02:31:05,500 --> 02:31:05,760
Thank you.

891
02:31:12,100 --> 02:31:14,100
Councilor Giovese, as the mover, do you wish to speak to that?

892
02:31:14,340 --> 02:31:14,660
I do.

893
02:31:15,260 --> 02:31:17,740
I think that the council has already

894
02:31:17,740 --> 02:31:23,680
received a report on greenhouse gas reduction targets.

895
02:31:23,960 --> 02:31:25,860
So I think that that should be fairly easy.

896
02:31:26,580 --> 02:31:30,200
I think as a municipal partner and for transparency,

897
02:31:30,220 --> 02:31:33,080
I think it would be good to have this open out

898
02:31:33,080 --> 02:31:35,620
in the open for clarification to the public.

899
02:31:35,620 --> 02:31:49,940
So maybe this provides the county with an opportunity to maybe put some things to bed and address the concerns that a member township has brought forward. Thank you.

900
02:31:50,720 --> 02:31:52,080
Councillor Tate is the seconder.

901
02:31:52,980 --> 02:32:00,840
Just with Jerry, I completely agree. I think we should be completely transparent on these questions. And I think it's extremely important to the public.

902
02:32:02,140 --> 02:32:03,180
Any other discussion?

903
02:32:03,180 --> 02:32:04,040
Excuse

904
02:32:06,440 --> 02:32:08,220
me, can I have a recorded vote on the amendment?

905
02:32:09,440 --> 02:32:10,320
Any other discussion?

906
02:32:12,100 --> 02:32:16,640
So I will not be supporting that, and two main reasons.

907
02:32:17,520 --> 02:32:22,600
One is, I think we received, this council received a delegation from residents asking us to do this,

908
02:32:22,860 --> 02:32:24,420
and we did not take action on it.

909
02:32:24,740 --> 02:32:30,020
And I think it is sending a wrong message, in my opinion, to disregard residents when they directly engage with this council

910
02:32:30,020 --> 02:32:35,060
in favour of another council that does not have the jurisdiction to ask this council to do a thing.

911
02:32:35,780 --> 02:32:39,080
So I think that's disrespectful of the delegation they received before to say no to you,

912
02:32:39,160 --> 02:32:41,160
but we will say yes to some other elected body.

913
02:32:42,180 --> 02:32:46,080
I think secondly, this potentially sets a dangerous precedent

914
02:32:48,720 --> 02:32:52,980
for councils to call on each other, demand that each other do things.

915
02:32:53,700 --> 02:32:57,900
I spoke in my inauguration here three years ago almost exactly three years ago

916
02:32:57,900 --> 02:33:00,620
about councils respecting each other's jurisdiction

917
02:33:00,620 --> 02:33:01,880
and staying out of each other's way,

918
02:33:02,200 --> 02:33:04,920
that in almost every case where people perceive

919
02:33:04,920 --> 02:33:06,780
that there's overlapping jurisdiction or conflict,

920
02:33:07,140 --> 02:33:07,800
that there is not.

921
02:33:08,480 --> 02:33:11,840
I think this council set an extremely constructive example

922
02:33:11,840 --> 02:33:14,220
of that for this entire term of collaboration

923
02:33:14,220 --> 02:33:15,940
between the area municipalities in the county,

924
02:33:16,060 --> 02:33:17,400
collaboration between area municipality

925
02:33:17,400 --> 02:33:19,220
and area municipality to get things done.

926
02:33:20,880 --> 02:33:22,620
Examples of what I think this could go wrong,

927
02:33:23,220 --> 02:33:27,000
this council regularly receives OLC debenturing

928
02:33:27,000 --> 02:33:28,460
applications from area municipal partners.

929
02:33:30,020 --> 02:33:33,480
It is an absolute matter of practice as long as I have sat here that we do not question

930
02:33:33,480 --> 02:33:33,740
those.

931
02:33:33,860 --> 02:33:34,720
We do not scrutinize those.

932
02:33:34,840 --> 02:33:38,580
We do not say actually I would like to see an audited financial statement of your municipality

933
02:33:38,580 --> 02:33:40,380
before we apply for this loan on your behalf.

934
02:33:40,760 --> 02:33:44,220
Because we respect that municipality's jurisdiction, their decision making and they have decided

935
02:33:44,220 --> 02:33:48,640
they want this loan to finance this project and we say we will help you to do that.

936
02:33:49,240 --> 02:33:53,360
I don't want to head down a path where we are tit for tatting each other and saying

937
02:33:53,360 --> 02:33:54,640
I want to oversight you.

938
02:33:54,760 --> 02:33:55,720
No, I want to oversight you.

939
02:33:55,720 --> 02:33:57,220
I want to oversight this, who's going to

940
02:33:57,220 --> 02:33:57,780
oversight that?

941
02:33:59,100 --> 02:34:01,620
Likewise, some area municipalities make

942
02:34:01,620 --> 02:34:03,960
decisions on zone changes that are

943
02:34:03,960 --> 02:34:06,180
against the official plan,

944
02:34:06,340 --> 02:34:07,860
the advice of our planning staff on the

945
02:34:07,860 --> 02:34:09,520
official plan, and we generally do not

946
02:34:09,520 --> 02:34:11,560
appeal those because we say that's up to

947
02:34:11,560 --> 02:34:13,240
that area municipality, that's their zoning

948
02:34:13,240 --> 02:34:14,700
bylaw, that's their zone change to

949
02:34:14,700 --> 02:34:16,040
consider, and we respect that and we

950
02:34:16,040 --> 02:34:18,020
generally do not appeal it. I do not

951
02:34:18,020 --> 02:34:19,260
want to go down a path where we're

952
02:34:19,260 --> 02:34:20,680
then saying, oh, so this is the game

953
02:34:20,680 --> 02:34:23,660
we're going to play where we're all going to look over each other's shoulders and duplicate

954
02:34:23,660 --> 02:34:28,520
oversight over each other. I think this council has a sphere of jurisdiction that is separate

955
02:34:28,520 --> 02:34:32,700
from the area municipalities. I think we've worked really hard to respect that sphere of

956
02:34:32,700 --> 02:34:37,220
jurisdiction in the interests of getting the right things done for our residents within

957
02:34:37,220 --> 02:34:40,820
those respective spheres of jurisdiction. For that reason, I will not be supporting

958
02:34:40,820 --> 02:34:43,400
this amendment. Is there any other discussion? Councillor Tate.

959
02:34:44,160 --> 02:34:47,220
Yeah, just through the chair, I think that was a little extreme, your comments.

960
02:34:47,220 --> 02:34:53,460
And I'd just like to point out quite often that the upper hasn't always respected the

961
02:34:53,460 --> 02:34:57,840
lower and this is nothing to do basically to some of the examples you gave.

962
02:34:57,960 --> 02:35:00,920
This is information and there's dollar amounts attached.

963
02:35:01,180 --> 02:35:05,920
And if it's already public, we're not asking something extreme.

964
02:35:06,280 --> 02:35:07,660
That was a little over the top.

965
02:35:14,270 --> 02:35:15,110
Councillor Accioni.

966
02:35:15,990 --> 02:35:16,650
Thank you.

967
02:35:16,750 --> 02:35:19,370
I am going to respectfully disagree with you.

968
02:35:19,370 --> 02:35:25,730
I think this is the chance that each of us lower-tier municipalities do have if

969
02:35:25,730 --> 02:35:29,830
it is a major concern bring it here to the table and ask for any kind of

970
02:35:29,830 --> 02:35:33,390
discussions and for those reasons I will support the amended motion.

971
02:35:35,870 --> 02:35:36,150
Any other

972
02:35:36,150 --> 02:35:40,510
discussion? I'll turn over the clerk for the recorded vote. I'm

973
02:35:48,100 --> 02:35:48,600
going to read the

974
02:35:48,600 --> 02:35:54,480
amendment back and that for the sake of transparency and

975
02:35:54,480 --> 02:35:58,240
clarification a report be prepared and brought back to County Council that

976
02:35:58,240 --> 02:36:03,260
answers the questions outlined in item 7.1, correspondence received by the township of

977
02:36:03,260 --> 02:36:03,600
Norwich.

978
02:36:08,000 --> 02:36:08,680
Warden Ryan?

979
02:36:09,380 --> 02:36:10,200
No.

980
02:36:12,660 --> 02:36:13,660
Councillor Accioni?

981
02:36:14,240 --> 02:36:15,140
Yes.

982
02:36:16,480 --> 02:36:17,740
Councillor Peterson?

983
02:36:19,460 --> 02:36:20,460
No.

984
02:36:22,360 --> 02:36:23,480
Councillor Mayberry?

985
02:36:24,000 --> 02:36:24,300
No.

986
02:36:25,780 --> 02:36:26,520
Councillor Martin?

987
02:36:26,980 --> 02:36:27,480
No.

988
02:36:29,450 --> 02:36:30,390
Councillor Tate?

989
02:36:31,030 --> 02:36:31,650
Yes.

990
02:36:31,650 --> 02:36:36,020
Councillor Gilveysi. Yes.

991
02:36:38,990 --> 02:36:44,770
Councillor Schaefer. Yes. Alternate Councillor Wilson. No.

992
02:36:47,180 --> 02:36:47,740
Councillor

993
02:36:47,740 --> 02:36:49,080
Palmer. No.

994
02:36:53,020 --> 02:36:56,580
That is not carried 6-4.

995
02:36:59,900 --> 02:37:01,960
So then we return to the, the motion is defeated.

996
02:37:01,960 --> 02:37:06,240
So we return to the original motion, which was,

997
02:37:18,910 --> 02:37:19,670
is there any further discussion?

998
03:15:58,000 --> 03:16:02,600
I'm going to call the meeting back to order from lunch, and we are at section eight, reports

999
03:16:02,600 --> 03:16:08,060
from departments, item 8.1.2, CP 2025-298, proposed boundary adjustment township of Norwich and

1000
03:16:08,060 --> 03:16:10,800
City of Woodstock. Director Michaels, is there anything you'd like to highlight for

1001
03:16:10,800 --> 03:16:12,200
council before I ask them for questions?

1002
03:16:13,960 --> 03:16:17,720
Yeah, given that this is the first time, I think during this term of council we've

1003
03:16:17,720 --> 03:16:21,120
had a boundary adjustment proposal come forward, I'll just maybe highlight a couple of things

1004
03:16:21,120 --> 03:16:25,900
from the report. One is that the counties roll in these types of proposals, which

1005
03:16:25,900 --> 03:16:30,760
really an agreement between both lower tier miss Pallies is more of a confirmatory role on the

1006
03:16:30,760 --> 03:16:35,580
agreement. So the agreement itself really that negotiation has occurred between both the city

1007
03:16:35,580 --> 03:16:40,480
Woodstock and the Township of Norwich and they've come to an agreement on how that boundary

1008
03:16:40,480 --> 03:16:44,660
adjustment will be executed and what the terms of the agreement will be. From the original

1009
03:16:45,240 --> 03:16:49,020
proposal that went to the public meetings which was you know closer to a thousand acres the

1010
03:16:49,020 --> 03:16:55,040
resulting agreement between the two parties was for the 97 acres a much smaller or minimalist

1011
03:16:55,040 --> 03:16:58,400
approach to the boundary adjustment, and really that's just to facilitate the

1012
03:16:58,400 --> 03:17:03,420
realignment of Chuloav further to the south. So it would run kind of from the

1013
03:17:03,420 --> 03:17:07,200
northeast corner of the area to be annexed down to the southwest corner of

1014
03:17:07,200 --> 03:17:10,580
the area to be annexed, so kind of bisecting the property, the main

1015
03:17:10,580 --> 03:17:14,880
property that's coming in. And that will allow for the industrial lands

1016
03:17:14,880 --> 03:17:17,140
that are already located within the city to be kind of opened up for

1017
03:17:17,140 --> 03:17:20,200
industrial development. So right now they're kind of identified and

1018
03:17:20,200 --> 03:17:23,560
designated for industrial purposes, but the development of them will only

1019
03:17:23,560 --> 03:17:30,020
be facilitated by the realignment of that road. So the agreement itself is based on previous

1020
03:17:30,020 --> 03:17:35,420
agreements that all three parties assigned, the county, the township, and the city with some

1021
03:17:35,420 --> 03:17:40,100
minor adjustments to that wording. So it's something that we've entertained before,

1022
03:17:40,260 --> 03:17:45,620
and again, the county's role is really just confirmatory. And both the city and the township

1023
03:17:45,620 --> 03:17:50,420
have passed their by-law to authorize signatory of that agreement, and that we're seeking

1024
03:17:50,420 --> 03:17:51,780
the same thing from county council.

1025
03:17:52,800 --> 03:17:54,780
Once all parties have signed that agreement,

1026
03:17:54,940 --> 03:17:56,420
it will be forwarded to the province with the full

1027
03:17:56,420 --> 03:17:58,140
complete package, which includes the public

1028
03:17:58,140 --> 03:18:00,560
consultation record, which is attached to the

1029
03:18:00,560 --> 03:18:01,800
report for council's information.

1030
03:18:02,960 --> 03:18:05,340
And the hoped for effective date for the

1031
03:18:05,340 --> 03:18:06,800
actual boundary adjustment is going to be

1032
03:18:06,800 --> 03:18:09,160
January 1st of 2026, if all things go

1033
03:18:09,160 --> 03:18:10,060
smoothly with the province.

1034
03:18:10,720 --> 03:18:12,180
The only other piece I'd add is that

1035
03:18:12,180 --> 03:18:14,420
the boundary adjustment itself is only the

1036
03:18:14,420 --> 03:18:16,060
corporate boundary that's changing.

1037
03:18:16,260 --> 03:18:18,120
So any change in land use within that area

1038
03:18:18,120 --> 03:18:22,220
still requires a secondary planning and official plan amendment process. So it would remain

1039
03:18:22,220 --> 03:18:28,180
in agriculture for the farm property and then commercial and industrial for the four properties

1040
03:18:28,180 --> 03:18:32,960
along 59 until such time as there's official plan amendment to redesignate those lands.

1041
03:18:33,080 --> 03:18:38,000
So that would come forward to County Council at such time as it's been submitted in the

1042
03:18:38,000 --> 03:18:42,080
background studies have been prepared. Any questions, I'd be happy to answer them.

1043
03:18:42,080 --> 03:18:43,960
questions from Council on the report.

1044
03:18:49,080 --> 03:18:54,000
Not seeing any. Council Palmer. Yes move by

1045
03:18:54,000 --> 03:18:58,480
myself. Seconded Councilor Etcione. Result that the recommendations contained in

1046
03:18:58,480 --> 03:19:05,120
report CP 2025-298 titled proposed boundary adjustment township of

1047
03:19:05,120 --> 03:19:09,060
Norwich and city of Woodstock be adopted. Is there any discussion?

1048
03:19:12,810 --> 03:19:12,990
All

1049
03:19:12,990 --> 03:19:17,910
those in favor? Opposed? That is carried. 8.2 public works 8.2.1 PW

1050
03:19:17,910 --> 03:19:21,690
W-2025-54 water and wastewater capacity allocation policy.

1051
03:19:22,830 --> 03:19:24,370
Director Abercrombie, is there anything

1052
03:19:24,370 --> 03:19:26,310
that you would like to highlight for Council

1053
03:19:26,310 --> 03:19:27,290
before I ask them for question?

1054
03:19:28,130 --> 03:19:29,210
Thank you, Warden Ryan.

1055
03:19:29,570 --> 03:19:30,930
So before you today is the update

1056
03:19:30,930 --> 03:19:32,630
to the water and wastewater allocation,

1057
03:19:33,170 --> 03:19:34,630
capacity allocation policy, sorry.

1058
03:19:35,090 --> 03:19:37,250
And this is done to provide consistent

1059
03:19:37,250 --> 03:19:39,770
and a transparent approach to how servicing capacity

1060
03:19:39,770 --> 03:19:42,490
is allocated and managed across Oxford County.

1061
03:19:42,930 --> 03:19:45,450
This policy ensures that available water

1062
03:19:45,450 --> 03:19:50,550
and wastewater capacity is distributed in a fair logical and sustainable manner and it supports

1063
03:19:50,550 --> 03:19:56,110
reasonable growth and optimizes infrastructure investments. As part of this policy development,

1064
03:19:56,390 --> 03:20:02,670
staff met with each area municipality to review the draft policy, discuss each specific community

1065
03:20:02,670 --> 03:20:07,790
and any concerns about that community and receive feedback. All that feedback was incorporated

1066
03:20:07,790 --> 03:20:13,370
into the draft policy, was reshared with all area municipalities. No further comments were

1067
03:20:13,370 --> 03:20:15,750
provided on the final draft that is in front of you today.

1068
03:20:16,430 --> 03:20:21,190
So this policy also does not use the use it or lose it

1069
03:20:21,190 --> 03:20:23,310
provision that has been introduced by the province.

1070
03:20:23,570 --> 03:20:26,450
It is using established planning act tools to

1071
03:20:27,010 --> 03:20:29,150
ensure that any developments that are stalled,

1072
03:20:29,370 --> 03:20:31,410
if capacity is needed to be relocated,

1073
03:20:31,510 --> 03:20:32,710
it is done through that process.

1074
03:20:33,510 --> 03:20:36,570
So in adopting this policy council will formalize

1075
03:20:36,570 --> 03:20:38,530
the framework in managing the water wastewater

1076
03:20:38,530 --> 03:20:41,510
capacity and ensure that there is transparencies

1077
03:20:41,510 --> 03:20:45,570
for both the developers and area minister partners, as well as better aligns with the

1078
03:20:45,570 --> 03:20:51,110
provincial legislation that encourages efficient use to reallocation of municipal services.

1079
03:20:51,990 --> 03:20:55,530
And with me today, I have Dawn Ford, manager of water wastewater service, who was able

1080
03:20:55,530 --> 03:20:59,010
to attend all those area municipality meetings if there's any questions from council.

1081
03:21:00,850 --> 03:21:02,270
Questions from council on the report.

1082
03:21:07,660 --> 03:21:08,400
Councillor Gilvaese.

1083
03:21:11,250 --> 03:21:15,410
Moved by myself and seconded by Councillor Tate, resolve that the recommendation container

1084
03:21:15,410 --> 03:21:21,270
report pw 2025-5 for titled water and wastewater capacity allocation policy

1085
03:21:21,270 --> 03:21:26,590
be updated be adopted sorry. Councillor Govacy is the mover do you wish to speak

1086
03:21:26,590 --> 03:21:32,290
that I do thank you number one I think this is a great policy I know that

1087
03:21:32,290 --> 03:21:37,430
there's been a lot of subdivisions and things approved but this is a good for

1088
03:21:37,430 --> 03:21:41,950
the public to know that there is a process in place that were you know

1089
03:21:41,950 --> 03:21:46,430
So maybe everything that has approved there might not be enough water or wastewater capacity

1090
03:21:46,430 --> 03:21:50,630
and that the county is continually reviewing it through this policy.

1091
03:21:50,870 --> 03:21:52,450
So I think that this is a great report.

1092
03:21:52,590 --> 03:21:52,850
Thank you.

1093
03:21:53,870 --> 03:21:54,990
Councillor Tate is the seconder.

1094
03:21:55,790 --> 03:21:56,750
I'll just echo those.

1095
03:21:56,930 --> 03:21:57,930
I think it was a great job.

1096
03:21:58,350 --> 03:21:58,610
Thank you.

1097
03:21:59,790 --> 03:22:00,390
Anyone else?

1098
03:22:02,210 --> 03:22:05,310
In addition to that, I think it's a great thing for residents to know.

1099
03:22:05,390 --> 03:22:09,150
I think it's also a great thing for the province to know because as so often is the case

1100
03:22:09,150 --> 03:22:12,090
we have heard from the province all about water and wastewater infrastructure and how

1101
03:22:12,090 --> 03:22:15,450
people should be doing it and doing it better and making more land available for development.

1102
03:22:16,090 --> 03:22:22,250
I frankly think that this report and the way that Oxford County is allocating this

1103
03:22:22,250 --> 03:22:26,410
in partnership with all the area municipalities that were consulted and able to comment

1104
03:22:26,410 --> 03:22:31,770
on it speaks to how well we are doing this compared to frankly some of our municipal

1105
03:22:31,770 --> 03:22:32,110
partners.

1106
03:22:32,570 --> 03:22:35,390
I say that openly because I have had the conversations with some of them about

1107
03:22:35,390 --> 03:22:39,010
how why why they deserve to get millions of dollars in money when our

1108
03:22:39,010 --> 03:22:42,170
residents just pay the cost of actually allocating and delivering the services

1109
03:22:42,170 --> 03:22:48,430
and then it's not fair and I think this this this updated policy now really

1110
03:22:48,430 --> 03:22:52,950
makes it or should make it clear to respective ministers that there is a

1111
03:22:52,950 --> 03:22:57,630
way to do this and do it properly that facilitates your responsible growth

1112
03:22:57,630 --> 03:23:00,170
and and not handouts of millions of dollars.

1113
03:23:02,670 --> 03:23:04,190
I'll be pointing that out to

1114
03:23:04,190 --> 03:23:10,710
appropriate ministers. Any other discussion? All those in favor? Opposed? That is carried.

1115
03:23:11,750 --> 03:23:16,470
8.2.2 PWA 2025-55 amendments to county forests and county lands, recreation,

1116
03:23:16,910 --> 03:23:19,810
bylaw. Director Abercrombry, is there anything you want to highlight for

1117
03:23:19,810 --> 03:23:24,110
council there? Thank you, Warden Ryan. So through this report we are looking to

1118
03:23:24,110 --> 03:23:30,130
amend the bylaw, specifically schedules BND. The main emphasis for us bringing

1119
03:23:30,130 --> 03:23:33,850
this in front of council is the removal of the Holbrook landfill. It came up

1120
03:23:33,850 --> 03:23:39,030
during a recent ministry inspection and to be in compliance with our ECA it needs to not

1121
03:23:39,030 --> 03:23:39,990
have public access.

1122
03:23:41,130 --> 03:23:45,430
So unfortunately this is not a new restriction it was just something that we had not connected

1123
03:23:45,430 --> 03:23:46,130
over the years.

1124
03:23:46,450 --> 03:23:50,570
So we are also being proactive in removing a number of other former landfills from the

1125
03:23:50,570 --> 03:23:56,090
bylaw as well as select wastewater treatment sites which do restrict public access as

1126
03:23:56,090 --> 03:24:00,850
part of our ECA's as well as a former rail corridor that the county no longer owns.

1127
03:24:00,850 --> 03:24:04,690
so all these are just doing to ensure we are keeping up with our administrative

1128
03:24:04,690 --> 03:24:08,970
updates and happy to answer any questions Council might have. Questions for

1129
03:24:08,970 --> 03:24:09,630
Council on the report?

1130
03:24:12,920 --> 03:24:16,240
Council Schaefer. Thank you Board and through you move by

1131
03:24:16,240 --> 03:24:19,480
myself seconded by Councilor Mayberry resolve the recommendations containing

1132
03:24:19,480 --> 03:24:24,980
report PW 2025-55 title amendments to county forests and county lands

1133
03:24:24,980 --> 03:24:30,980
recreation bylaw be adopted. Is there any discussion? All is in favor? Opposed?

1134
03:24:30,980 --> 03:24:38,060
That is carried. 8.3 Woodingford Lodge, 8.3.1 WDFL 2025-05, Long-Term Care

1135
03:24:38,060 --> 03:24:41,400
Committee of Management quarterly report, October 2025. Director Dagger, is there

1136
03:24:41,400 --> 03:24:44,980
anything you want to highlight for Council? Thank you, Warden. Ryan, through

1137
03:24:44,980 --> 03:24:48,640
yourself to members of Council. The Committee of Management reports that

1138
03:24:48,640 --> 03:24:51,320
we bring to you on a quarterly basis, again, is a requirement through the

1139
03:24:51,320 --> 03:24:55,540
Fixing Long-Term Care Act indicating our quality metrics as well as our

1140
03:24:55,540 --> 03:24:59,620
strategic initiatives and program and instance. One of the things I'll

1141
03:24:59,620 --> 03:25:01,600
your attention to within the contents of the

1142
03:25:01,600 --> 03:25:04,000
report is on page 5 of the report.

1143
03:25:04,320 --> 03:25:07,280
Really illustrating the level of detail that

1144
03:25:07,280 --> 03:25:11,280
long-term care is from a requirement standpoint

1145
03:25:11,280 --> 03:25:14,820
publicly to the members of public through the

1146
03:25:14,820 --> 03:25:15,780
Ministry of Long-term Care.

1147
03:25:16,400 --> 03:25:18,340
We have to be as transparent as possible in all

1148
03:25:18,340 --> 03:25:20,540
aspects of the care we provide on a public

1149
03:25:20,540 --> 03:25:22,920
registry, but also to members of council,

1150
03:25:23,060 --> 03:25:24,520
which is the Committee on Management.

1151
03:25:25,260 --> 03:25:27,140
I also want to draw your attention in that

1152
03:25:27,140 --> 03:25:31,200
as well to the situations in which

1153
03:25:31,200 --> 03:25:33,460
required resident to resident

1154
03:25:34,420 --> 03:25:34,980
incidences.

1155
03:25:35,700 --> 03:25:36,720
Certainly what we are seeing right

1156
03:25:36,720 --> 03:25:38,560
now in trends in long-term care is

1157
03:25:38,560 --> 03:25:41,460
a demographic of individuals with a

1158
03:25:41,460 --> 03:25:43,000
higher threshold of dementia and

1159
03:25:43,000 --> 03:25:43,980
mental health concerns.

1160
03:25:44,540 --> 03:25:46,260
We are trying to equip our staff as

1161
03:25:46,260 --> 03:25:47,700
best as possible through education,

1162
03:25:48,460 --> 03:25:49,540
through non-pharmacological

1163
03:25:49,540 --> 03:25:51,280
interventions and techniques to

1164
03:25:51,280 --> 03:25:52,500
help support these individuals

1165
03:25:53,140 --> 03:25:54,540
because certainly the demand and the

1166
03:25:55,320 --> 03:25:58,380
right now is not as readily available to us

1167
03:25:58,380 --> 03:25:59,860
as we were hopeful for,

1168
03:26:00,460 --> 03:26:02,660
which is often resulting in our staff

1169
03:26:02,660 --> 03:26:04,280
being the people to help mitigate those

1170
03:26:04,280 --> 03:26:04,700
risks.

1171
03:26:05,320 --> 03:26:07,260
So I just want to draw the attention to you

1172
03:26:07,260 --> 03:26:08,820
and that is because what we are seeing right

1173
03:26:08,820 --> 03:26:12,140
now, 84 to 85% of our individuals

1174
03:26:12,140 --> 03:26:14,780
in long-term care do have a diagnosis

1175
03:26:14,780 --> 03:26:15,360
of dementia.

1176
03:26:16,180 --> 03:26:18,720
55% of those with dementia have a

1177
03:26:18,720 --> 03:26:20,240
mixed mental health condition as well.

1178
03:26:20,720 --> 03:26:22,280
So I just draw your attention to those

1179
03:26:22,280 --> 03:26:22,640
numbers.

1180
03:26:23,720 --> 03:26:24,520
Also, too, when I think about the

1181
03:26:24,520 --> 03:26:27,060
When I look at drawing your attention to the

1182
03:26:27,060 --> 03:26:29,400
grass, when we look at outbreaks, when we

1183
03:26:29,400 --> 03:26:30,920
look at outbreak standards, that is measured

1184
03:26:30,920 --> 03:26:32,960
on a 30-day factor.

1185
03:26:33,700 --> 03:26:35,140
Very proud to say that Whittingford

1186
03:26:35,140 --> 03:26:36,880
Lodge is hitting under those 30-day

1187
03:26:36,880 --> 03:26:38,540
periods for outbreak standards.

1188
03:26:39,320 --> 03:26:42,480
That also is in credit to the dedicated

1189
03:26:43,080 --> 03:26:45,140
embedded IPAC resource team that we have

1190
03:26:45,140 --> 03:26:45,780
within the home.

1191
03:26:46,300 --> 03:26:48,020
So it also speaks to the why we have

1192
03:26:48,020 --> 03:26:48,560
that position.

1193
03:26:48,740 --> 03:26:49,960
They are certainly mitigating the risks

1194
03:26:49,960 --> 03:26:53,240
of viruses carrying on beyond a 30-day

1195
03:26:54,560 --> 03:26:56,720
I also draw your attention as well to the

1196
03:26:56,720 --> 03:26:59,980
antisecotic medication reviews or numbers.

1197
03:27:00,780 --> 03:27:02,660
This number is very important to see that

1198
03:27:02,660 --> 03:27:04,840
we are trending certainly on the downward pattern

1199
03:27:04,840 --> 03:27:06,120
and below provincial standards.

1200
03:27:06,980 --> 03:27:08,780
We are certainly using our medical team to its

1201
03:27:08,780 --> 03:27:10,140
fullest with our nurse practitioners

1202
03:27:10,780 --> 03:27:13,380
dedicating to look at the appropriate use of

1203
03:27:13,380 --> 03:27:14,600
antisecotic medications.

1204
03:27:15,220 --> 03:27:17,000
We want to make sure that when prescribed these

1205
03:27:17,000 --> 03:27:22,240
medications that they are being prescribed for

1206
03:27:22,240 --> 03:27:23,940
or have not been in the past

1207
03:27:23,940 --> 03:27:25,660
but certainly we want to make sure

1208
03:27:25,660 --> 03:27:27,480
that all medical interventions have been

1209
03:27:27,480 --> 03:27:29,380
done non-pharmacologically before

1210
03:27:29,380 --> 03:27:30,800
prescription of these medications.

1211
03:27:31,780 --> 03:27:33,780
When I also look at the trends

1212
03:27:33,780 --> 03:27:35,600
from a worsening of depression standpoint,

1213
03:27:36,240 --> 03:27:37,600
again, this goes part and parcel

1214
03:27:37,600 --> 03:27:39,080
to the dementia diagnosis.

1215
03:27:39,840 --> 03:27:40,940
When we start seeing individuals,

1216
03:27:41,160 --> 03:27:43,740
85% of our residents with a diagnosis

1217
03:27:43,740 --> 03:27:46,100
of dementia, we start to

1218
03:27:46,100 --> 03:27:47,360
see those numbers of depression

1219
03:27:47,360 --> 03:27:48,920
becoming higher and higher and higher

1220
03:27:48,920 --> 03:27:52,220
And again, that becomes that need why we've

1221
03:27:52,220 --> 03:27:54,260
educated our staff in those non-pharmacological

1222
03:27:54,260 --> 03:27:57,500
interventions as a goal to reduce those

1223
03:27:57,500 --> 03:27:59,460
numbers so that we're providing meaningful

1224
03:27:59,460 --> 03:28:01,900
purpose to our residents in the absence of

1225
03:28:01,900 --> 03:28:02,300
medication.

1226
03:28:03,320 --> 03:28:06,100
I also draw your attention as well too that we

1227
03:28:06,100 --> 03:28:07,760
see our pain scores trending downwards.

1228
03:28:08,320 --> 03:28:11,340
This has certainly been a great support from

1229
03:28:11,340 --> 03:28:12,920
our medical team as well as the frontline

1230
03:28:12,920 --> 03:28:15,920
staff, really evaluating routinely when

1231
03:28:15,920 --> 03:28:18,180
people are being prescribed medication or

1232
03:28:18,180 --> 03:28:20,020
or using pain medication.

1233
03:28:20,660 --> 03:28:22,300
We are frequently and constantly asking

1234
03:28:22,300 --> 03:28:23,780
our staff member or our residents

1235
03:28:24,380 --> 03:28:26,520
their threshold for pain, pre and post.

1236
03:28:27,040 --> 03:28:28,260
So we are certainly seeing through

1237
03:28:28,260 --> 03:28:29,780
evaluation that what we are doing

1238
03:28:29,780 --> 03:28:32,300
in supporting those needs

1239
03:28:32,300 --> 03:28:34,460
from a pain reduction

1240
03:28:34,460 --> 03:28:35,740
is noted.

1241
03:28:36,500 --> 03:28:38,000
The one thing I will also draw your

1242
03:28:38,000 --> 03:28:39,200
attention to as well through

1243
03:28:39,200 --> 03:28:41,500
transparency lens is falls.

1244
03:28:42,180 --> 03:28:43,560
So certainly we are trending higher

1245
03:28:43,560 --> 03:28:45,080
than the provincial average in falls.

1246
03:28:45,080 --> 03:28:47,440
I can assure council and members of the

1247
03:28:47,440 --> 03:28:48,620
committee of management that we are

1248
03:28:48,620 --> 03:28:51,340
dedicated to providing increased

1249
03:28:51,340 --> 03:28:53,060
resources towards falls management.

1250
03:28:53,620 --> 03:28:54,500
What does that look like?

1251
03:28:54,960 --> 03:28:56,380
We are looking at individuals having

1252
03:28:57,060 --> 03:28:59,360
frequent weekly huddles with their

1253
03:28:59,360 --> 03:29:01,040
frontline staffs, looking at patterns

1254
03:29:01,040 --> 03:29:03,680
and trends as to what time of day people

1255
03:29:03,680 --> 03:29:05,500
might be falling, what days of the

1256
03:29:05,500 --> 03:29:07,180
week might be falling, is there a

1257
03:29:07,180 --> 03:29:08,800
precipitant to why they are falling?

1258
03:29:09,240 --> 03:29:10,840
Trying to stay ahead of the curve

1259
03:29:10,840 --> 03:29:12,640
of those things.

1260
03:29:13,220 --> 03:29:15,380
are the things that are the variables.

1261
03:29:15,900 --> 03:29:18,760
The variables being changes in cognitive

1262
03:29:18,760 --> 03:29:21,920
status, changes in mobility status,

1263
03:29:22,640 --> 03:29:23,980
changing in age and medications.

1264
03:29:24,700 --> 03:29:27,560
So we are trying to parcel the variables

1265
03:29:27,560 --> 03:29:29,460
with the things that we can control

1266
03:29:29,460 --> 03:29:31,140
to stay ahead of those things.

1267
03:29:31,380 --> 03:29:33,080
So certainly what we are seeing and hope

1268
03:29:33,080 --> 03:29:34,500
to report back at the next committee

1269
03:29:34,500 --> 03:29:36,960
of management is at least a 10-15%

1270
03:29:36,960 --> 03:29:38,560
reduction in those fall scores.

1271
03:29:38,740 --> 03:29:40,340
Given the fact that we have increased

1272
03:29:40,340 --> 03:29:42,540
our falls reduction program and our

1273
03:29:42,940 --> 03:29:44,740
from a quality improvement standpoint.

1274
03:29:45,700 --> 03:29:48,360
With that, Ward and Ryan, I will turn her back to you

1275
03:29:48,360 --> 03:29:50,380
and members of council if there's any questions on the report.

1276
03:29:52,220 --> 03:29:52,740
Thank you.

1277
03:29:53,380 --> 03:29:54,540
Questions from council on the report?

1278
03:29:58,150 --> 03:29:58,690
Councillor Tate.

1279
03:30:02,670 --> 03:30:07,410
Move by myself, seconded by Councillor Wilson. Result of the recommendations

1280
03:30:07,410 --> 03:30:12,930
containing report WDFL 2025-5, title long-term care committee of management

1281
03:30:12,930 --> 03:30:16,150
quarterly report, October 2025 be adopted.

1282
03:30:16,770 --> 03:30:19,350
Is there any discussion? Councillor Tate.

1283
03:30:19,910 --> 03:30:24,890
Yeah, I just want to comment that I wanted to thank the director for the

1284
03:30:24,890 --> 03:30:28,830
invitation that I had for the workshop that was held at Woodingford.

1285
03:30:28,830 --> 03:30:34,350
both myself and Councillor Atger only went and it was very informative. I think it was

1286
03:30:34,350 --> 03:30:38,370
mentioned before that most people in the public don't pay any attention until they absolutely

1287
03:30:38,370 --> 03:30:44,490
need it and I think one of the big takeaways was that more public awareness of what goes on

1288
03:30:44,490 --> 03:30:52,570
and attention and you know maybe volunteers and it was a real eye-opener from hearing because

1289
03:30:52,570 --> 03:30:58,410
there were staff and residents, the wants and the needs. And I, well, public

1290
03:30:58,410 --> 03:31:02,610
acknowledge and I've always said it's a really difficult job because you are

1291
03:31:02,610 --> 03:31:07,110
working with people that you know do not going to be a resident for a long

1292
03:31:07,110 --> 03:31:12,470
period of time so it's very stressful. And I don't think that, you know, I know

1293
03:31:12,470 --> 03:31:15,710
all jobs are stressful but when you're dealing with that it's extremely

1294
03:31:15,710 --> 03:31:20,290
stressful. I don't think enough people are aware of what goes on. So thank you

1295
03:31:20,290 --> 03:31:26,890
for the report and I think if anybody hasn't been to that workshop before, it was really

1296
03:31:26,890 --> 03:31:28,370
helpful. Thank you.

1297
03:31:30,430 --> 03:31:36,150
Officer, Councillor Wilson is the seconder. Any other discussion? All those in favour?

1298
03:31:36,770 --> 03:31:42,370
Opposed? That is carried. No unfinished business or motions or notice motions. Any inquiries

1299
03:31:42,370 --> 03:31:43,330
from Council of Staff?

1300
03:31:46,380 --> 03:31:52,140
Not seeing any bylaws. Councillor Gilvaizzi.

1301
03:31:52,140 --> 03:32:03,740
moved by myself and seconded by Councillor Martin resolved that by-law number 6764-2025 as amended be given the first and second reading.

1302
03:32:05,220 --> 03:32:10,020
Is there any discussion? All is in favour? Opposed? That is carried. Councillor Gilbezzi?

1303
03:32:10,440 --> 03:32:19,520
Moved by myself seconded by Councillor Martin resolved that by-law number 6764-2025 as amended be given a third and final reading.

1304
03:32:19,520 --> 03:32:28,820
Is there any discussion? All those in favour? Opposed? That is carried. And Councillor Mayberry.

1305
03:32:29,500 --> 03:32:33,580
Thank you. Thank you. I move by myself, seconded by Councillor Martin, resolved that the following

1306
03:32:33,580 --> 03:32:39,480
by-laws be read at first and second time, 6765-2025 to 6769-2025 inclusive.

1307
03:32:40,820 --> 03:32:47,080
Is there any discussion? All those in favour? Opposed? That is carried. And Councillor Mayberry.

1308
03:32:47,720 --> 03:32:51,300
Thank you, Your Honor. Move by myself, seconded by Councillor Martin, resolved the following

1309
03:32:51,300 --> 03:32:56,680
by-laws be given a third and final reading, 6-7-6-5, 20-25 to 6-7-6-9, 20-25 inclusive.

1310
03:32:57,560 --> 03:33:02,880
Is there any discussion? All those in favor? Opposed? That is carried. And Councillor Peterson?

1311
03:33:03,860 --> 03:33:08,880
Thank you, Your Honor. Move by myself, seconded by alternate Councillor Wilson,

1312
03:33:09,380 --> 03:33:13,180
resolved that the Council meeting of October 8, 2025 be adjourned to the next meeting

1313
03:33:13,180 --> 03:33:15,560
scheduled for October 22, 2025.

1314
03:33:15,920 --> 03:33:16,500
Is there any discussion?

1315
03:33:17,200 --> 03:33:17,800
All in favor?

1316
03:33:18,260 --> 03:33:18,760
Opposed?

1317
03:33:18,980 --> 03:33:19,440
That is carried.

1318
03:33:19,660 --> 03:33:20,180
We are adjourned.