I would like to call the tax budget hearing to order. For the 2024 year, roll call for attendance, please. Mr. Abding.
Mr. Augustine is absent. Mrs. Denallo. Mr. Boder.
Mr. Hack is absent. Mr. Rodriguez is absent and Mrs. Schu.
Here, can I have a motion to excuse Paul Hack, Nick Augustine, and Mario Rodriguez from
the Public Area?
So moved.
Second, somebody?
Yes.
Second.
is the tax budget for the 2024 year.
This is a document that basically outlines the county auditor's office.
What levees the city collects via property taxes, and there are several.
There's a general fund, the Bond Retirement Fund, the Police Pension Fund, Fire Pension
Fund, Fire Protection Levy, Fire Improvement Levy, Your Road Improvement Levy, and finally
the Police Protection Levy.
These all collect from my new property taxes.
This is the total voted millage for your job spot, which is an inside millages 2.16.
So that will move with property values.
Your debt service is 0.24, which is inside.
That will move with property values.
Your pension fund, your police pension fund, 0.3 mills inside, lose with property values.
Fire pension fund.
The same at 0.3, that will also move, we'll probably guys because it's inside millage.
The fire protection falls outside the 10 mills, that's 0.7.
So you will have an effective rate, so as property values rise.
For example, that effective rate will decrease.
So originally past the 0.7, effective mills for residential is 0.29,
and I could read all six, just round it.
You are there, fire levee, 1.47, and originally voted.
It is now collecting at 1.13.
You wrote in Bridge levee, originally passed the three mills.
It's currently collecting at 2.31.
And lastly, you're police protection levee.
Two and a half mills, currently collecting at 2.07.
So what does that mean?
Thank you. I was just gonna ask that.
What that means is as I explain anything outside of the 10 mills, your values rise, your
millage drops.
So that the collections that the city takes in stays exactly the same, absent, of course,
to link with these.
So what that tells me is your original, and it's a good thing, your original voted mills
are higher than your effective mill.
means property values have been going up in the city so that's why they're your
effective knowledge is dropping. So for collection purposes,
your general
fund is taking in $594,000. You buy retirement fund, $66,000. You please
pension fund, $83,000. Your fire pension fund, $83,000. Your fire protection
112,000, your fire improvement levy, 323,000.
Road improvement levy, 650,000, and lastly, your police protection levy, 580,000.
So that is a grand total of $2.5 million dollars.
So this information comes from the County Outer's Office, we're required to then put this
information on this, put it to get a tax budget, and we're going back to the County Outer's
Office.
But that's where I get all of my numbers and estimates.
The next page, so that your next page of your text schedule,
what I have to report out to the county orders office
is the fun activity for each of the funds that collect property taxes.
So the next page, for example.
Is it that page?
You scroll up.
From page 4 right now.
I should have up there.
So there's this is what tells the county order, when it was passed, they'll hire a vice code.
And then those are the voted millage that I just explained the 0.7 and the 1.47 and the 3.5.
So this page is detailing out the summary page.
And it's telling the county order is office, what fund were putting these money in?
When it was first passed, what the voted
villages and on our estimate for collections.
So if you go to page five, yep, here we go.
So this, what I tell the county auditor office here,
is I report beginning cash balances,
I report actual for 2022.
I estimate for 23, which is the budget
that council passed for 23.
And then for 24, I just make an estimate.
Then that's all it is. It's an estimate. It's not something that the county holds the city too.
If you were with schools, they wouldn't hold the schools to that.
Or in the other entity, they collect property taxes.
That last column is just telling the county what you think you might collect based on the information.
I'll wait to be there.
So you just go through math, revenues over expenditures, beginning cash, you're in in cash.
And then the last line in conferences basically those are any outstanding purchase orders that you have at the end of the year that you have to write in the check for it.
So it's about a million dollars a year.
So the next level is the exact same information.
I just do it for every fund listed.
So you'll see one for the bond retirement fund or that service fund you'll see one for the police and fire pensions,
the fire protection, levees, the road levee, and then you'll please protection levee.
Same set up, your actuals, your estimates, your 23 estimates, which are your budgets, and
then for 24, again, just estimating what the activity may be.
And as you can see, it's at a very high level.
The county orders, we're going to want to know your real estate taxes, your home step will
back, and then any other revenue.
And then as you can see, told our expenditures, it's just one line.
They're not getting into the detail of every single penny.
Exactly where it's spent in every single account.
They just want to high level summary of expenses.
And again, where you think your expenses might be.
That's really the tax budget.
There really isn't much to the tax budget.
It's fairly simple document.
But just report it back to the county's office.
So, when we were looking at the 2023 and then the 2024 estimate section, and they were really almost a thousand a million dollars out of twenty three and to twenty four was almost a million dollars off. Why is that?
I was wondering the same thing.
But I wanted to go back to that sweetment where it was the slightest,
I think it's up for which one?
The road?
No.
Where they have all of them together and they showed that.
That's down.
That.
Do you really want to do it?
To be the first page.
Yeah.
Not the next one.
Next one, I think it's page 21 and uh, okay, no that's not the one but anyway, yes, there it is, ending, so the ending cares balance is not where we collected that's just we got four point four point three
in
21, 4.7
current estimate 3.6 and 2.5
but I was assuming
Are we still collecting the same amount?
I mean, our road levee is supposed to give us 500 and what?
600 and more to have a thousand.
Right, your road levee,
road levee is good as scheduled, well, okay, our schedule.
Um, did you have a question to you, Laura?
You went one last time?
Yeah, similar.
I'm looking at 21 as well as 214 and I am seeing the same thing and what I don't know
How can our revenues be less than our expenditures?
Do you not have to spend this and stay within that budget?
In that case, I think it's a similar question, it's the state.
Now, where does the ending cash balance come from?
The so-for the beginning cash balance that comes right out of the city financial system.
For this particular example, that four million, six, twenty-nine.
So it's rolled over from the previous year, so the 4.629 million dollars was the ending balance for 21 in the previous.
So that's where that comes from.
So I guess that answers this question.
There are expenditures going to be higher because we have a cash balance to start with.
And again, all I'm doing is I'm just copying 23 to 24.
It's not a statement as a direction that the city would take.
It's not a endorsement by city council say this is what we're going to spend or this is what
we're going to receive.
It's just a rough majority estimate on whether things might stay at stand in 24.
Obviously there's going to be a fairly lengthy budget process that the administration is going
to go through it.
Obviously finance committee, city council, there's going to be lots of discussions.
in no way is the budget get a match this document. It's just, it's just how to do this, right?
You just have to do this, right? You just have to do this. It's a quick and dirty. The county is not going to say,
hey, you're spending less, spending more. It's spending more and can't do that.
The only thing that they really care about, if you're any cash balance, this is just say forsaken discussions,
show $99,400. It's just take away the two and a half.
It had in conferences of a million dollars, they're going to say, well, hey, you're showing
purchasers outstanding of a million dollars, they're obligated to write a check for, but your cash balance is only 99-4.
That's when they're going to say, there's a problem.
So because we have no on the computer.
Okay.
Does anybody else have any questions?
Nope.
I do.
You're not wrong?
Yeah.
No.
I thought the main reason for the tax budget was to be able to prove to the county that the city needed these tax revenues.
And, for example, we didn't have the expense.
I mean, if it showed that we had more taxes coming in than we did in terms of what our revenue was against our expenditure than the tax budget commission at the county.
Okay, we'll be able to reduce the amount of the billage.
Here give us less money back.
And extra cases.
Never pay off it.
But I thought that that's what this one of the states you were using.
Sure.
To be ready.
Yeah.
To be ridiculous.
Okay.
This is the general fund.
If I report a total expenditures of zero or a dollar, you know, $1,000.
To your point, the budget commission is going to wire you leveling all this money.
and you're spending a hundred dollars.
This is one of the checks and balances that's in the revised code.
Sure, but try to make sure that city and township
are not over-taxing their residents, okay?
But that they have a need for the money.
Yep, correct.
I've only seen it once in my entire career
and I was down in Hamilton County.
Dusty Rose did it when he was audited down in Hamilton County.
I don't know, I forget the entity.
I don't know if it was a school or city of whomever.
But in entity had reported huge cast balances and very little expenditures and he did he did exactly that right the budget commission
Chopped the millage
But that's the only example that I'm aware of. I've
But it's a deck in balance
No, it's it's not the chances of the county how they're doing with this. Oh, no, I agree with that
But just in terms of the conceptual reason for this
Okay, it is an intense budget to show that we need this model.
Yes. Oh, that's what I'm talking about.
And obviously, the coming out here should have any questions about need.
We've got all sorts of documents second,
justify the delivery collections for sure.
Thank you.
I thought it was an important point.
It is very important.
Thank you.
Very important.
Do we...
Anybody else have anything?
Can I have a motion to adjourn?
And you are sitting in your finish as well?
Yes, sir.
Okay.
I have a motion to adjourn the tax budget hearing,
so move.
Second.
All in favor?
Or can I?
I actually get people to do this.
Comments one more.
I'm going to go to the theater.
We did not.
So I guess we don't have to.
This is not like for a young thing.
Thanks, Bill.
Appreciate it.
And you're right on time, almost, right?
Okay,
welcome to the regular council meeting for July 17th, 2023. May I call this meeting to order? And could we have roll call please, Mr. Ebney?
Here.
Mr. Augustine is absent.
Mrs. Genolo.
Mr. Foder.
President.
Mr. Hack is absent.
Mr. Rodriguez is absent.
And Mrs. Schuke.
Here.
May I have a motion to excuse Paul Hack, Nick Augustine,
and Mario Rodriguez from this company.
Second.
All in favor?
Aye.
Any opposed, okay?
We do need to make a motion to adjust our agenda tonight.
The folks for the Special Presentation V of Better Me,
they had a death in their ranks in their family.
And they asked to be removed from the presentation.
So could I have a motion to amend the agenda to delete the Special Presentation?
So move. Second.
roll call please.
Mrs. Danala.
Yes. Mr. Foder.
Yes.
Mr. Abbey. Yes.
Yes.
May I have a motion to approve the amended agenda as submitted.
Second.
Following favor.
Aye.
Okay, done.
The invocation will be given by Mr. Foder
and followed by the tragic allegiance.
He's rise if you are able,
or may be God,
you have set before us to respond to the will of the city.
We ask your guidance and direction that we, the members of Council,
may do what is best for the people to look at.
Okay, I have a motion to approve the minutes from the regular meeting of June 20th, 2023.
So moved.
Second.
All in favor?
Aye.
Okay.
All in favor.
Minutes approved.
May I have a motion to approve the minutes from the special meeting of June 26th, 2021.
Second.
All in favor?
Aye.
I have to do this thing.
Yep.
Can we pass on through?
Oh, we did.
Okay.
The problem is that we only have three to pass this minute, because I have to abstain.
You didn't actually, even if you weren't here, you don't have to abstain.
If you think that they are active, I looked at them.
You're allowed to go.
Okay, I vote.
Show now we don't have to abstain.
Okay, this is awful.
You're perfect.
We will now move to recognize visitors.
We call it upon. Please use the podium.
Clearly, we state your name and address into the microphone.
And limit your comments to three minutes.
Any dialogue must be conducted through me as President of Council.
Although your comments or questions can be directed to Council,
the administration or both.
We have anybody in the audience tonight that wants to speak?
Okay. Thank you.
Do we have any email correspondence?
No, none.
Okay.
So we have three committee reports tonight.
We'll start off with BZA.
That's why I'm done.
The following items were presented to the Board of Zoning Appeals for
Consideration during their meeting on Thursday, June 22, 2023.
An application was submitted by the City of Painsville for a
to seven nine acres to the minimum lot area for a multi-family development in the R2 zoning
district. A variance is to allow a lot split to create a 1.8923 acre parcel consisting of vacant
land to be used for capital projects. The subject property includes the Sunset Ridge Apartments
and is 4.9083 acres.
The R2 District requires 3,300 square feet per dwelling unit
of minimum lot area for multi-family dwellings.
The subject property has 64 units that requires a minimum of 2,200
and 11,200 square feet.
There was a five to zero to approve the variance.
Council in May we call, we are purchasing a piece of property off of Shamrock Boulevard.
It was necessary to provide a variance to sunset ridge apartments in order to execute the agreement and close on the property.
And that was the only matter to come before the Board of Zoning Appeals.
And I'd be happy to answer any questions.
Anybody have any questions for that?
Nope.
Charter of your committee.
Thank you for coming, Dan.
Any questions?
Good evening, council members.
I'm Jan Clare.
And I have the honor of chairing the sheriff's charter review committee,
of which we are in compliance, have done our due diligence, met, and I want to first of
all thank the members that served with me, Kevin.
The dance he was the Vice Chair of this, Kelsey Fisher, Pastor Michael Jackson,
Katie Jenkins, Daniel Nicholson, Joan Powell's, Father Seabolinga, and Maribel Young.
It was a good composition of people to be seated at the table.
And it was good dialogue that occurred and were pleased to present to the Board of Elections
five questions to appear on the ballot this November.
They will appear as individual questions.
I also want to thank Jim Lyons, this legal knowledge just surpasses all that I've ever dealt with.
So if I can do a quick review, the questions are simple questions, the charter is city of
Pantos and good shape.
So it was a matter of just going through and seeing if there are any areas that needed to
be massage.
The first charter question that's going to appear is asking that the charter language be changed
in any gender language present,
the charter to a non-gendered face or term,
so that it will literally be rewritten with if passed
with the changes in the charter.
The second question would request that,
instead of three-fourths, both of members,
it would only require a two-thirds vote of council members
to pass whatever it passes. The third charter amendment, I want to commit Samantha, because
she has saved the city if it passes, thousands of dollars. She caught this on the last day
of our meeting, and it was part of the budget bill, where it gives you the opportunity instead
of having to do legal advertising in the paper to be able to do it on your website. It will
illuminate the cost of all those legal and so I thank you for your watchful eye and
hopefully the voters will agree that that should be cast.
The fourth judgment would allow that if there is less than two applications from
an officer rank in an application, the city manager may extend the request for applications
to other ranks and or external candidates.
So it'll expand the ability for hiring a purpose.
And the last one is any nominating and electing of officers
will become effective after the date of approval by the
electors and certified by the Board of Elections.
So there are five simple questions.
The language is very simple.
I think the voters still understand.
I look forward to having these appear.
And again, I thank you for the opportunity.
And you want to have an exam that's really additional policy or anything?
Thank you so much.
Thank you.
Appreciate it.
Thank you.
Tony, do you have anything you want to add or...
Well, your name's here.
That's why I'm asking that.
Okay.
Next is Parks and Recreation.
Derek?
Parks and Recreation Commission.
We met on July 11th, 2023, our director Michelle Alapuma was in attendance,
Councilman Derek Adney, Councilman Paul Hack, Brian Jones, Brianna Tobaras, and Tracy Sullivan.
We had a commission, had a discussion on movie night, which is August 26th at Veterans Park at 7pm.
We will also have a movie about Super Mario Brothers.
Also, and then we will have story time with the fire department, which is also scheduled for August 30 at Veterans Park.
We are also having a Aquinas Park story walk, and this is a story trail being installed in conjunction with morally library and the Lake County General Health District.
Also going into the month of September, we had a chilly cook-off that'll be held at Veterans Park.
We have story time with the police in September, 27th at Veterans Park, and then we also
shouldn't forget about our big event, which is fall fast.
We also had an update on the commission, on a splash pad installation, and a grand opening
date is still scheduled for Memorial Day weekend, 2024.
Our meeting was adjourned at 505 p.m. that's my report.
Thank you, Derek.
We will now move to legislation.
If you wish to comment on legislation, you must request to do so at this time.
Those who make such requests will be called upon after the reading.
Any dialogue must be conducted through me as President and Council.
Although your comments and questions can be directed to Council,
the administration for both, when called upon, please use the podium clearly state your name
and address into the microphone and limit your comments to three minutes. We have five
items tonight. Does anybody want to speak on any of them?
Okay. Item number one is our third
reading, but I think we have to take this off for table. Is that correct? Yes. We're more. All
I'll make the motion to remove this ordinance from the table.
We need a second.
Second.
All in.
Are we roll call?
Mr. Foder?
Yes.
Mr. Abbey?
Yes.
Mrs. Denala?
This is true.
Ordnance.
Item number one, third reading.
Annornance declaring the improvement to certain parcels of real property within the city
to be a public purpose and exempt from taxation, pursuant of ORC section 5701.41, providing for the collection and deposit of service payments,
specifying the purposes for which those payment services may be expended and authorized in school compensation payments.
The legislation before you tonight is on third reading, the developer has determined that the
payment should be monetized in order to finance the overall project and the city and the
schools must enter into an amended, modified school compensation agreement that is scheduled
to be heard or actually has been heard and approved by the Painesville City of Local
school district after June 12th, 2023 meeting, notices have been sent out as required in
the terms of both the agreements, the tip agreements, and the modified or amended modified
school compensation agreement are exactly the same with the exception now that the developer
will receive service payment. So that is the modification with regards to the
tip for Victoria Place. What they will be constructing is a mixed use
residential and commercial project consisting of no less than 70 and no more than
residential apartment units approximately 68,750 square feet of commercial space, and approximately
5,798 square feet of restaurants space, 20,000 square feet of the commercial space will actually be used.
For storage, with the approval of this tiff agreement, it will allow the project to move forward.
Does anyone have any questions for a duck? I just want to make sure they'll be giving service payments or they'll be giving paying service payments.
what they will do in the way this 41-tiff is set up is they will actually pay their taxes.
Then we have an agreement with them on how that will be distributed back to them.
So for the first 15 years they will receive 100% of those payments.
And then, after that, I believe, is it 15 or 20, 15 years, so then in year 20, it drops down to 75%
in 25, it drops down to 50% and year 30, well, that doesn't sound right.
It drops down 25% each year until a year, 30, and then the schools receive the total
payments.
We have an agreement with the schools where they will receive in, in, so if there we're
receiving 75%, what we're received, the schools in the city will split the 25%, 80% will
of the schools, 20% will go to the city.
So as that drops down to 50%, we'll receive more funding in the following five years.
So actually, the developer does receive, I mean, those tith payments back, and that allows
them to pay for the project.
So in the explanation of the ordinance, so as you talk about being able to fund infrastructure,
the city will be able to fund infrastructure.
So, if we're giving the money back to the developer, how do we fund infrastructure with that money?
In years 15 through 30, as those payments dropped down, we will receive a portion of that funding.
So that is.
We're splitting it with the school.
So, as it continues to drop down, our portion and the school's portion tends to get larger
and the developers portion start shrinking.
So what that allows us to do is with the TIF payments that allows us to reinvest in infrastructure
within that district, the TIF is.
So one of the ideas would be 20 or 30 years from now if we had to do streetscape improvements.
We would have funding coming back in if the city wanted to look at the the the square and
Replace the streets in the square with brick streets as council has requested that would be an eligible project
for the tiff funds
So those are the projects that we will look at that benefit the district in that particular area
And that wouldn't be for a while.
So in the meantime, between that year,
zero or one in 15, how does the city
fund infrastructure improvements?
Where do they?
Through the general fund or through grants.
And does the expectation also that,
if there's, after 15 years,
if we need any improvements or up improvements
down in the amphitheater or in that area,
that's also where that might go.
No.
This money needs to stay within
and then it's the specific district.
So for...
Isn't the grand river, well, grand river,
grand river,
the most project,
grand river walk, also has a tip.
So that money will stay in that tip district
and it must be spent in that particular area.
And that's correct, okay.
So we have two tips, and the funding will have to stay
within the district, part of the agreement for the schools to approve the Grand River
Walk Tiff District is that we make improvements within recreation park in the future
because they benefit from that as well with the stadium being down there and things of that
nature.
So we can make improvements to mill street, we can make improvements to a lot of more street,
we can also make improvements within the park with those funds.
Thank you. Anybody have anything else? Laura, are you good?
May I have a motion to adopt?
Moved to adopt?
Sir.
Well, call please, Mr. Foder?
Yes.
Mr. Abney?
Yes.
This is Denalo?
Yes.
This is Shu.
Yes.
Or an inductive?
Item 2.
In order to authorize the city manager of the city of Payne'sville
to enter into an agreement with Lake County Board of Commissioners to participate in the Urban
Entitlement Community Development Block Grant, C.D.B.G. program, and for the utilizations
of funds made available by the Housing and Community Development Act of 1974, as amended
and declared an emergency.
The Lake County Board of Commissioners wasn't formed by HUD that if the county is to retain the urban county status for the next three years that they must
requalify as an urban county. In order to be eligible for the CBBG and home funds, we must provide the attached ordinance stating that the city
to participate. The last time we were required to provide it, the ordinance was in 2020.
So we do this typically every three years when we're notified. The ordinance authorizes
and directs the city manager to enter into a cooperation agreement for the Urban County
entitlement program. This would allow us to receive CDBG funding and home funds within
city of Payne's bill. Staff is requesting which was that we approve the ordinance, which
we will not be able to do. So we will probably need to hold a special meeting in order
to approve this by the deadline of July 26, 2023.
and more
questions for Doug?
Yeah, too, but the deadline is July 26th, correct?
Yeah.
So, we're going to ask you to pull up.
Oh, I forgot to send an email.
We're going to ask you to pull out your calendars and pick a day.
I'm supposed to send you an email on Saturday and forgot.
So, no, no.
Any other questions?
So we will move this to 2nd trading.
We are now moving to, but don't read it yet, Sam, resolution 3, and it's the adoption
of the tax budget for the city bill, but it says declaring an emergency, we only have four
people.
We need five people for that to go into effect.
We only have four.
So what does that do to you?
It means it has to sit for 30 days, can't happen for 30 days.
Well here's the issue. It has to be filed by the county, by July 20th.
By July 29th?
20.
Um,
today's the 17th. You don't know what to do.
Yes, sir.
All right.
So my guess would be that we,
that if we were back here.
We still need, even if we just had four and four,
and make it for third reading.
I mean, this is third reading.
What would you do in Iraq and Harplates? We only have four.
I mean, we can pass it.
It just was necessary that it has to go into effect immediately.
Me, was that language that's required by the guidance code?
Do you know that?
It's required to be filed by July 20.
So the county auditor says it has to be adopted by July 15.
But obviously Council's meeting tonight in the 17th and both the county and the state of Ohio said no problem and have documentation
Then they said just needs to be filed with the county by July 20th and it is a proved however it doesn't go into a fast
So I think that it's still the file. We could still file it and we just couldn't get whatever
it, whatever it does, can't happen for 30 days.
In other words, if this said some rule change or whatever, but we can approve it, you can
tell them we've approved it, it just doesn't go into effect for 30 days, right?
That's how I think that the talent is, sorry, Jim.
No, no, I mean, what Christine said is correct, or his resolution.
It's not going to affect 30 days unless it's passed by emergency provision and you have to hand two thirds of the people both for it and for us by our charter.
That's five people.
We only have four, which is really unusual.
Just stand there and open it.
So they can pass, and you can file, and let the chips fall.
Yes, ma'am.
Okay.
Resolute.
Let's read it first.
Resolute.
adopting the 2024 tax budget for the city of Payne'sville,
Ohio, and declaring an emergency.
Okay, what?
Well, I just wondered, since we have to meet
for the ordinance number one again,
I don't know where everybody is,
so if we could get together again before the 20th.
Not a chance of that.
Because I think Mr. Hack is still out,
and I think Mr. Augustine.
Mr. Robertson's not back to the 20th.
And I'm not sure when, probably, we'll be back.
We'd have five with Mario, but I don't think it is where it's almost like, and
correct if I'm wrong, we're, we're asking maybe to table this and do it again.
Well, I'm just asking, yeah, table it and do a meeting before the 20th with five of us, or does that not make sense to me?
Well, it makes sense, but we can get the people we can get the county, their documents.
Okay, I'm good, it's fine, I'm just, yeah I'm just going to miss his pushes desk and drop it out.
And run out the door.
Yes, right.
Here we go, bye.
Move to adopt.
I need a second.
A little second.
Roll call please.
Mr. Abbey.
Yes.
Mr. Danala.
Mr. Foder.
Yes.
Mr. Shoe.
Yes, resolution passed.
We
are going to item 4.
A resolution approved in the creation of I.D.I.A.M. Fund, the National Op.
Op.
law enforcement fund for the 2023 operating budget and declared an emergency.
When Mr. Schupe members council, Mr. Lewis, this is just a requirement by the State
Audres Office to establish funds.
The funds that you see in this first reading of the resolution are grants, so the revenues
are going to have match expenses and, like I said, if I have to establish these funds to account
for these various specific revenue-line items.
And currently, these funds do not exist on the charter accounts.
Any can go through reading?
Yes, ma'am.
Anybody have any questions?
No.
We'll move to second reading.
Item 5.
The Resolution Authorizing Director of the City Manager to enter into a
Development Agreement with the big place LLC for the purposes of development
at 100 South Park Place in the firm in emergency.
The City Administration has been working with the principles of renew partners to develop
a plan for the rehabilitation of the property located at 100 South Park Place, known as Victoria
Place.
The members of renew partners under their affiliate, Vic Place, LLC, acquired the property
in 2019, and have secured funding from several sources to renovate the property as a mixed
development. As I mentioned earlier, including up to 80 market rate rental, rental residential
units, over 68,000 square feet of commercial office space, and approximately 5,800 square
feet of restaurant space. This project is a transformational mixed-use development, or the
downtown, which will serve as a catalyst for future investments. The proposed resolution is
to allow the city manager to enter into a development agreement with the place LLC for the
purpose of completing the redevelopment project as agreed by both parties.
The development is being required to meet the regulations and processes outlined in the city
of Payne'sville zoning code.
So briefly, just to give you an overview since you received the development agreement today,
And we apologize we were in the process and negotiating it up up to the middle of the day where we came to an agreement.
Many of the obligations of the city we've already fulfilled, which is creating the D.D. district and rezoning that portion of the city.
The property, we will still need to enter into a parking agreement with them, which is addressed.
It also accounts for the tiff agreement, which was approved tonight and outlines how the money will be distributed in the tiff agreement.
But also talks about infrastructure and easements and they will require some easements for balconies for outdoor landscaping and for the entryway to the city or to the building which is located out front that will be part of their contribution to the streetscape project.
One of the things that we will be doing and we've committed to is providing capital funds specifically for the Streetscape improvements as well as a transformer if necessary for the electric department.
Again, I talked about the parking agreement and we will system in recruiting retail or restaurants to go into the commercial space.
The developers, obligations, are to participate in the rezoning of the downtown district, which would allow them to move forward with the mixed use development.
put together a concept plan in our textural plans that allow us to identify specifically what
they are doing within the building.
That has been done and they have a plan as we stated that we have reviewed with them
currently at this time, it's a draft, but they will be bringing a final plan to us.
There is a restriction on the use of the property with regards to the number of residential units and the amount of storage that they can have within the building.
We did require a deed restriction on the property as far as the infrastructure is concerned and outlines that they are responsible for getting all the utilities to the building.
and that they will cooperate with the city and moving forward with the rezoning.
They are also required to provide us with a 30-year performa so that we can make sure that
the project is successful and we recognize that they have received two grants for the project,
Both through the Ohio Department of Development, one is for the jobs of Ohio vibrant community grant in the amount of a million dollars for office space, and the other is the teamhood or transportation, transformational mixed use development funding, which will provide them funding to move forward with the project.
And then we outline what is required as far as legislative action.
So we have met with the developer.
We finalize the agreement today and we're asking that council approve this.
And again, I believe that they need the development agreement approved.
before the end of this month so that they can proceed with their financing,
but this
will have to go to the second rating.
So the main quantification place as well, I mean obviously they've got the team up and they've
got all those other grants and so on and so forth, it's the development agreement that could
hold up their funding.
I believe so.
Yes.
Well, guys, they need a development and, yes, they need a development and agreement in place.
All right, so as I said, we're going to need to gain cut our calendars, but there's only four of us, but we'll figure it out.
Anybody have any questions or anything?
No, I don't have them.
So I'm assuming you looked at this, Jim, right?
And when you look at this, I read it, and I feel like peppermint pay.
So I want to know, is there anything in here that I should question?
That you said, I don't really like it, but okay, I'm going to let it go through it.
It's got to go the next reading.
So I don't have to, you don't have to answer me now.
But all I'm saying is, when I get sent handed, something to me, the night of,
Yeah, that's troublesome, so.
Well, I can save a couple of things.
One, the city, prior to my time,
developed a format for the development agreement,
and this development agreement, is in the same format
as the Marouce one was.
OK.
I believe it's in the same format as the Chase Bank one, four,
and four is the key to these things.
Obviously, we do have responsibilities under beer, and I'm not concerned about our responsibilities.
Those are pretty standard that we've done in Maros, and also with the Chase Bank building.
I always think that what the requirements are for the developer to do are very important.
And I know that there was the Zoom meeting today with myself, Mr. Lewis, Susan, I think Sarah was there and read a nickname and we went through this particular document and we made our comments and I think, you know, there are other things could be put in,
But really, that's kind of a consult administrative matter in terms of if you want additional protections for the city.
So, the per example, there's no random that goes with this, but there are any development.
We'll be subject to our current architectural process.
Okay, and also our zoning code because it's in the downtown development district.
I think we certainly know what that big huge structure looks like on the outside, what it's
going to completely look like after it's done.
I don't think that we're 100% sure.
I think it's pretty somewhat fluid at this time.
Is that correct, but it's somewhat fluid.
Not completely fluid, but somewhat fluid.
But it seems like all of these projects come up down to the last minute where we need to have things passed in order to get funding so that we can meet deadlines and one of the key deadlines in this particular project.
It is that they have to start work by a certain date because of the team like Grant, which is everyone will recall is the state of Ohio, a transformational mixed use development grant, where millions of dollars have been allocated not just to this project, but three different projects in the city, and I think people are trying to make sure that they don't lose those.
I mean, you can disagree with different items in any agreement, but I don't have, I didn't
think when we were reviewing it, but there was anything shocking, or that we were taking
on new responsibilities that we haven't taken on in the other developments.
There's this is different than Marus in the sense that we gave the property, the property,
But we have a reversing area clause in there that we would be able to get the proper back once we, if they don't put a million dollars in, if I think sometime this year, okay, so they have to get going on in order to meet that so that we know that there is a new development.
If you're comfortable, I'm comfortable.
Well, everybody, y'all always want more.
But that seems to be, you know, with the state of,
I don't know, about the state of the area,
with the city, can try to get out of this project
in terms of the validity of it in terms of what they're doing.
There are some other agreements that are called for in there
in terms of some use of the right away that still have to be
negotiated, but they have to be, and I was comfortable with it, so it was the short answer.
If you want to log in, I do not want to log in, I do not want to log in, I do not want to log in.
So, I've capitalized now with the seat, so this was on my table tonight, so I didn't have a chance to bring me to the meetings at the end.
And so I would just suggest that when we have situations like this,
And I hear that there are deadlines from the grants and things like that that the developers
and we are trying to meet.
However, we knew that those deadlines and this is when they got the grant in the first place.
So I just still don't quite understand why it's a Russian.
It does make you feel a little bit hesitant to go ahead and pass it on the first reading.
Because you haven't even read it.
And I'd be happy to answer the questions for you.
The reason I hear receiving that tonight is because we're reliant on the developers to provide us with the agreement, and as a result, we have then, they were provided this a long time ago, we have worked with them,
I mean, and continue to work with them to address certain areas within the agreement.
And it requires their timely response to us.
Today we were able to finalize it, and that's why you're receiving it at this time.
They have had the agreement for quite a bit of time.
And so we're reliant on them to provide comments back to us.
We provide them with our counselor comments and then they have to come to an agreement.
So about three o'clock today, we got agreement from both parties as to what would be included in the agreement.
So then my next question is a procedural question.
When these things occur to us, because, again, it would be sensible for council to feel a bit
and prehensive about going ahead and passing something like this on the first reading.
That makes sense, especially because we cannot even have time to read it.
Are we able to take a recess to move into reading something thoroughly through as a council and then come back to our meeting?
you will have second reading for, I mean, this will have a second reading.
Only because one member of a household is not here tonight.
Because we're short on council members.
Had we not been short on council members tonight,
we would not have a second reading.
In the future, hopefully we will get you the agreements much sooner as we have
with the Marus agreement and with the Chase Bank agreement.
Okay, but what I want to know is in these circumstances,
and I'm not blaming the situation.
and we're blaming you, can Council take a recess so that we can read these and come back to
session. Is that procedurally appropriate? Absolutely. Yes. Council. So we have to make a motion to go
into recess to give people time to read it.
When people are satisfied, they can come back into
hold in session and come closer to resume the council meeting, but yes, that's that's
that the council meeting takes three hours because there's an hour recess, then that's
like that.
Okay, yeah, I just wanted to see.
Just to piggyback for a notice that I wouldn't feel more comfortable that we wouldn't
have another meeting due to the fact that even if we went in the other room when we
to talk to 45 minutes or an hour.
You still, you don't know what you don't know,
and if we're going to be changing the face or part of,
this is around the center,
we want to make sure we're doing it, right?
And so, to give it some time to personally
and to think about it and then come back,
I would not go comfortable.
I don't just agree.
I would say, no, let's talk to that.
we need to schedule other meeting in the next fair period.
And I don't disagree with that either.
And I think it would matter what, I think it would
depend on what other matter is before us.
In this matter, I don't disagree with you.
And then I guess if one member of Council requested the recess,
another member of Council would say,
and now I'd rather do a second reading
and let's have a special council meeting.
But you know, it would be a second consensus
of what Council wants to do.
All right, so this is going to go two second reading.
And the 2016 is the do-do-do, but I forgot about it.
They are looking at refining as soon by the end of the month.
OK, so it's not the 2016, it's the 31st.
All right, well, secretary,
I'm finished business.
None.
New business.
Changing counsel meetings start time.
This is something that Jim and I kind of, since plenty of commission and BDA.
We are now seven. We kind of wondered how council felt, all of the only four of us. We have to
probably take that too, but how people would feel about moving our meeting to seven. So,
we'd be in conjunction with the ECA and with plan.
Jim, do you have anything? Jim.
Right. And I think about moving it up a half hour, I know that it's not only council, but it's also all
people sitting out in the black queues that our department has and systems to be
manager and so forth, you know, they're starting their day so far so retired and we
may not be starting quite as early as they are, but you know, if they're starting
at seven or eight and then it's just that another half hour through their day and
then it's expected then to come back the next day and be ready to go, and I think it
more uniformed in terms of if we could get commissions and committees and things like that
to have a uniform part-time so the people aren't saying is that seven or seven thirty or
six thirty or whatever.
So, did you have anything you want to add?
No?
Would you like to get seven?
I mean, I guess you got this whole administration here.
Everybody in the audience said, would like it at seven, do this?
Thank you.
We've done this before, this has come up before Council will pour, and there have been council members that have not wanted to start earlier because of their work schedules, and I know that Paul was one of the big ones because of the technical work he does.
So I would feel more comfortable not making any kind of, you know,
without the other council members here.
So if we could table this, then I'll go for all business next time.
Well, I think that what the plan is to bring up and start having discussions about it,
and specifically like you said, or you all set with people need to be at the table to
when we move forward.
I do feel we already have a few council members that have a hard time getting here at 7-3rd
on time.
So that's just a feeling I don't have any documentation of that, but a lot of times people
or a bit late from work and stuff like that.
So it'll have to get comfortable.
Yeah, we'll put it out of this and unfinished business.
Right.
We tried to start school at 7.30 and people had a hard time making it.
Well, then we said, let's start the report today.
People had a hard time making it.
We said, OK, let's make it eight o'clock.
Low and behold, people still had a problem doing it in eight o'clock.
So I guess I took her back to Laurie's custom and there's only four of us, I would much rather do this.
And we could even talk about that in the work session.
So this is not something that has to be legislative, right?
We could just do it.
All right, so we'll just sort of, I don't want to officially table it,
but we'll put it under unfinished business for the next time.
We have no any any pretty everything else that they want to say about that for you.
Well, okay.
The Department of Presentation is none administrative reports.
Law director.
Well, I would like to say a few things today.
Thank you.
I think you had as two minutes.
First, I would like to thank Jean Clare for the very nice comments that she made.
I, of course, thought that she and everybody on the Charter of Youth Commission would
diligent and had the best interests of the city and heart and all volunteers, all looking
at things and all following the rules, trying to make the city a better place and so I salute
to salute them and I appreciate my ability to be around them.
Number two is I would like to declare it would tend every week and three that's all
thank you so much Jim I appreciate it oh yes just kind of a brief up well not a brief update
we stuff met with the new president of Lake Erie College Jennifer Schoer we did
to discuss her plans for the future.
It was very interested in meeting with her.
I think she brings a different perspective to like your college.
Jen had, Jennifer had previously worked as a fundraiser
when she was brought on.
And now that she's president, they're looking
at different types of programs that they can offer, how they can work with the city a little
bit closer. So it was something that we discussed a variety of things where we may be able
to work together. So hopefully that will come about. I just want to briefly go into the 4th
July and fireworks. I know throughout the city, many people were lighting off fireworks.
Council that, or the city of Painesville has the ability to regulate fireworks even though
they are approved or legal in the state. City Council has chosen to prohibit fireworks.
and the police department was out and foreseen we did have some additional people on staff
to enforce the firework, ban, however I think if it was, if your neighborhood was like mine,
just about every house on the street was shooting off fire, I shouldn't say that.
I mean, probably four or five different houses on the street
were shooting off fireworks.
So I just want to remind everybody that currently
in the city of Payne'sville, there is a ban on fireworks.
And I think the police department, I want to congratulate
police department, while they were not responding,
while they were responding to emergency calls,
they were also responding to fireworks calls.
So they were responding as quickly as they possibly could
to any reports by residents of fireworks being shot off.
One of the things that they do have to do,
in order to issue a citation,
is they actually have to see the individual shooting off the fireworks.
So in some cases, that makes it difficult
because when they do show up, they have finished shooting off fireworks or the individual is
not present who start who shot off the fireworks. But if people do have complaints, please
call it in to dispatch and we will respond to those complaints. As far as the projects in the
When we met with Jennifer Schoer, we talked about the Chase Bank building and the student housing project.
They are meeting with renew partners and they fully expect to move in sometime in August.
So, that project seems to be moving forward and they're hoping that the first two floors
will be completed by August so that students can move in to the dormitory.
Then they'll complete, then they'll work, floors three through five and complete those throughout
year. And as they complete those floors, more students will move into the student housing
at the Chase Bank building. We talked about Victoria Place. You approve the tip tonight
and will enter into a development agreement with Victor Place or Renew Partners so that they
can move forward with that project, again, they're moving forward with their financing so
that they can begin the project sometime this year.
As far as the Grand River Walk project, we have talked with Marus, they anticipate starting
in September, they will be installing utilities at the site and they will also be looking
at building the parking garage this year, so they want to have the foundation in and the parking
garage in underneath the building and then they'll complete it sometime next year, the actual
structure for the building. The other project that continues to move forward is Zab's
custard and mustard. They have completed some of the concrete work. We have actually put
in some of the sidewalks on that project. We are getting ready to do the landscaping in the
right of way and a new entry sign will go up welcoming people into the city. So that project
continues to move forward. They're hoping to have a grand opening next year. Derek had talked
about the splash park moving forward. So that's on schedule for this year. One other
notification, we did receive, we received a $500,000 grant from the Oda Hyod Department of
resources, part of the grant was to fund the amphitheater.
And what we did was we received
a revised quote for the amphitheater to my surprise it came back $200,000 less than what the
original quote was. So we have worked with the Ohio Department of Natural Resources to get approval
to purchase it this year and that means that we would actually purchase the structure and purchase
the plans to install the amphitheater which will save us approximately $200,000 and actually
we found out that going through source well we received another 8% discount so we received an
additional 8% off of that.
So we will be moving forward with the participity amphitheater
this year, what we'll do is we will put it in storage until we're
ready to actually move forward with the project.
And it's fortunate that we just have to happen to have a building
over on Chester Street that we can actually store it in.
So,
that works out to our benefits.
Also, I just want to thank the Charter Review Committee for their work.
And thank PCIC, if you attended Party in the Park this weekend,
it was a very nice event.
And I was down there quite a bit with my kids.
So, they enjoyed the play zone.
And that's all I have.
So we've got to do another coupon for that, you know,
you know, a person just going to need to keep it for it.
Last but not the idea.
Okay, so now we will do, of course, correspondents.
Corrective council.
The next trigger council meeting will be held on Monday, August 21st,
at 730.
We are still doing the car cruises on Fridays.
that's told September 15, the Paynsville Farmers Market is until September 23rd on Thursday,
or 21st on Thursdays. We're having still the concerts in the park until August 9th.
And the downtown Paynsville Organization Farm Detail is Wednesday, July 19th at Lake Eary College.
I believe today was the last day of the tickets and we are also having our fair pre-soon.
They coming fair is the 25th through the 3rd and there's a parade on Tuesday to 25th at 6 p.m.
We have National Night Out in Painesville Square which is Tuesday August 1st from 6 to 8 p.m.
We have back to school bash and Harvey High School. We'll be Saturday August 5th from 9 to 2 p.m.
and meet the Raiders is what Wednesday, August 9th at 6pm, and that's all we have.
Thank you.
Closing comments member of Councillor Lori.
So summer summer, summer, summer, summer.
So what do I want to bring up to council today is that I've been corresponding with a landlord
who would like council to review ordinance number 925.15 that addresses the owners of property.
guaranteeing, I'm sorry, I can't see if my glasses aren't that great, the payment of charges
for utilities incurred by a consumer, as well as procedures that they can take to avoid
that responsibility, which really entails writing a letter to a pretty much thing that they
are going to be responsible for.
He's asking us to review it because he does, he thinks it's an overreach on conscious parts
through all of our activities specifically and not just water.
I know he's talked with our finance director.
I know he's talked to Mr. Lines.
I know Mr. Lewis and him have talked.
I've talked to Mr. Lewis back and forth in emails and he's responded.
Quickly and respectfully, to me about the whole matter, I have reiterated to him what I have been understood. What I understand and being still not really, completely satisfied with it.
So I would like him to have opportunity to present before council, his thoughts and opinions, and then ask him to comment, he's not going to be available to September.
So what I'm basically asking tonight just simply is that can we put this on new business
for September, or in December 9th, if I won five, he can come in and speak.
Then we can maybe discuss it.
This was, you know, I'm actually going to get you guys the correspondents from him
and between me and Mr. Lewis and stuff like that to review on your own time.
Just to see, and I look at the ordinance.
It is a rather old ordinance in the,
And so it may be something we want to review, and also, he's not just interested in our
audience, but our procedures and enforcing the ordinance and how we go about it.
And that's, I don't want to too much into that detail tonight's staff that comes from
members who put out new differences to decide if you want to go and you work there with them.
September, first meeting in September.
So, okay, what's your company, we can talk later.
Oh, yeah.
Just, yeah.
Just my comment.
And again, the thank you, too, obviously, to our Twitter review committee and the PCIC,
and I didn't get a chance to get down there.
I wasn't able to be there as much as I usually am, I wasn't like me, but it was a bit
of a development, and I always did a good event, and it was great to see the vendors out and
I always fund the run into residents that haven't seen for a while, so
Derek.
I want to mimic the charter review, the resident's third-nerd tennis tonight, and I was
at part in the park every day, down there doing a set-up in the trash.
And we had an incident happen on Saturday, which, and I want to speak about our police officers.
I would post officer Bailey, I said, officer Bailey, we have people blocking our garbage cans,
we have carts backed up, I can't get to trash, nowhere.
We made an announcement on the microphone, about people moving their cars.
Well, I guess one of the cars there was a language barrier and they did not understand our illness.
So at that point in time, this car stayed there for about an hour or about half an hour, so 45 minutes.
Officer Bailey and him had a technology where they were able to bring up the license plate and find a person's phone number.
And then once we found the number, we found a kid in the crowd to translate forced to
have her come and move her car.
But I thought it was the greatest thing and after we got done, he said, he thanked me
because we passed the legislation that did them the money to do it.
And he says every three years, you know, every technology changes every years, but I was quite
impressed in that moment as to how they solved my problem and put over-part and heard
there's a lot of different problems.
But that one did stay with me as to how they're using the technology to solve problems and things like that and we're very diversified community.
But I want to thank everyone who attended and I also thank the COP for helping me out with that situation.
Thank you.
Thanks, Terry.
Jim?
Obviously, I didn't make the last minute for trying to review, but thank you to the work that you did and the other administrators and people from the city.
You know, in the last couple weeks, our clerk recounts those methods received emails from residents or people indicating that they have a problem or concern.
Here's my advice.
Get to know your ward person.
You have to look up some methods email or the email her.
So you have to go through the ward people to get there.
For some reason, you don't think the ward person is going to help you.
There's three act large individuals, and I'm talking about the position, not the act of individual, sitting right here, before lowering fabric and myself, that instead of trying to, because Samantha is just going to send it out to the seven of us, and the problem with that, if you ask everybody, you're probably not going to get an answer.
be specific, make it familiar. The same thing goes with the fireworks. Get to know the people
your name for it. And if you have a dog or a pet or a family member, have the conversation,
the difference between a city and a community is a people who are able to talk about it.
And so for the people that are watching, pick up the phone, write a new mail, or if it's your neighbor,
or have a conversation with them, see if they can work things up.
That's all I have.
Thanks, Jim.
I also would like to thank the Charter of Duke Committee.
I appreciate it.
That's wonderful.
Also, too.
There is a special election out there, August 8th,
so please get out in vote.
Early voting is open, so you can go now and vote.
Also, too, I'd like to commend a PCIC and party in the park.
I was in the city booth on Saturday and it was fun and the music was interrupted a little
bit by the weather but it was pretty good when it came back it was great but it was
a wonderful event and I had the best pulled fork on the planet, no barnock and I've been
around for a while, it was really good, it was really really good so thank you there May I
have a motion to move into executive session.
You certainly may.
I would like to make a motion to move into executive session being held in accordance with
Article Two, Section Two, that's six, that's two.
To consider the purchase of or lease of property for public purposes, the premature
disclosure of information would be adverse to the public interest.
and, in accordance with Article 2, Section 6-3, to discuss pending or from the litigation involving city.
Can I have a second?
Second.
On the favor?
Hi.
All right.
We're done.