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Ok, I show it's 7:00 p.m., what we're going to do first tonight is begin with the

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presentation by skip cave and I'm not real sure exactly what to call it, so I'm going to

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let skip introduce it and go ahead and do his presentation.

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is this mike on. Testing. Testing. Is the mike working? Testing. Testing one. Ok.

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all right. So I'm skip cave. I'm cto of cave consulting. We're a google partner.

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we've basically been that way for 30 years, I guess.

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and before google even, but really even got going.

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but what we do is we deal with businesses in a lot of cities, probably 20 or 30 cities

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just in texas where we help them, you know, internally their processes, how to

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collaborate using the latest technologies and collaboration really it changes the game.

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and you realize that you don't have to get together to collaborate. You don't even have to be on a zoom call.

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you can collaborate in non real time. You can do one person can present a document in the middle of the night, next person to

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see it the next day and comment on it. And next person can see it the next day and comment on it.

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and so you and the comments are all recorded and collected. So you get the job done. You just don't have to be in one place or at the same time.

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and so I'm going to talk a little bit about that. So the city of parker is going to need to achieve a majority of parker voter citizens to

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get a municipal bond approved. So we know that. So you've got to convince parker's taxpaying citizens to pay for new

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facilities, and that's going to require a clear and transparent presentation of all issues. So you need to make sure they understand why.

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and what are the options an that kind of thing, meetings of the citizens that can be

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important in the planning process, but they're not the only nor are they always the most

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efficient way to do that. That's particularly true when the number of collaborators and citizens in the thousands.

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it's a little hard to get everybody's input in one place, let alone in one meeting at one

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time. So that's the problem. So that's a particular case when you're trying to do a municipal facility that's going to

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get a bond on, you've got to get everybody involved in it, make sure they understand what's going on so they feel comfortable in voting.

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so I can see the consensus. You must not only provide the rationale, you have to say why, what it is you need to be

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also able to respond to everybody's questions and proposals.

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you need  to say it's not a good proposal or it's a good proposal. If it's a good proposal you might even modify the plan surprisingly.

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so that's important to to understand that the plan is is a fluid thing, ok?

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the modern technologies do provide powerful tools, allow interactions with hundreds of

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participants without having them to be together in the same place, like even with so you

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use video conference for that but more importantly, not even be together at the same time. And that's even more important that we don't have to get everybody at the same

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place same time or even at the same time. So that's the goal.

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so what are the key technologies? Well, since we're a google partner, we're going to talk about google.

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google docs, google forms, google sheets, there are two things. They all come free if you have a gmail account.

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so basically you can do all of this for free. And so that's a good good plan.

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ok, so the google docs, you can collaborate and publish documents. That's really good for small groups to be able to work together because you can publish a

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document. Everybody gets to see it and everybody gets to make comments on it. The comments show up in the document and you can and then the editors can agree to the

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comments and make the changes or they can not. We'll talk about that a little bit more. Google forms is really handy thing to have because google forms is really easy to build.

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it's just like a word doc, but it lets you post and I'll show you some pictures of them.

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it let's you post a form up that people you can send it in an email.

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people can fill out the form and submit it and the outputs are automatically gathered up,

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put in a spreadsheet so you don't have to keep track of it. It's all automatic. You don't have to get it out right and stuff down.

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it automatically picks up all our comments, puts it in a spreadsheet and presents and

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sends an email to whoever is responsible or two or three people and say, hey, you've got a new comment. So soon as you get that email, you can go back and say, oh, I got the

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comment. I'm going to respond to the comment, the comment and response, the time stamp,

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who did it all show up on the web. So now you get to see what they ask.

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you know, what was the response from the city when it was done, why it was done that

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[inaudible]. And it sounds complicated, but it's real easy. It's all mostly automated, right?

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so you don't have to work at this very hard. You just you do have to respond when you get an email saying, hey, there's a citizens

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comment. You got to come back. And then there's the google sheets, which is the spreadsheet that logs everything down.

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so whenever somebody presses a submit on that form, boom, a new line appears on that spreadsheet. I'm going to talk about that little bit more.

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you'll see pictures, first of all, using a google doc to collaborate.

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that's a really nice way to collaborate with five, 10 people, you can develop a needs assessment document with city staff.

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so you put the city staff up there and you put the document up and you say create the

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google doc. With google doc you don't have to have microsoft. Just any browser. They'll get you into google docs to open the document in google in a

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browser. You can share that document with specific people. You can allow specific people to view, comment or edit the documents.

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and more importantly, you can allow specific people to view comment specific sections of

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the document. You can literally say, joe, I want you to work on this section of the

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document. He gets an email and he goes in and he fixes that part of the document.

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you say, bill, I want you to fix that part of the document. And he gets an email, she gets an email and there's the and they can comment on that part

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of that. So you can send it one place and require work be done without having to have

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meetings. You just simply you know, they get an email saying it's your job to do this

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piece of the document. You're supposed to do that the population study, you know, go do

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it. So assignees are all notified when they're assigned. So when you assign somebody if you've got the document, once you've built your skeleton

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documents and, you know, just say we've got to do a population study of parker, let's say

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since you've done that, you say, ok, I'm going to assign that to so-and-so.

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they get an email and they get a copy of the document and they can go in there and fix up

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that part of the document. So that's the way that works. Right. But how do you collaborate with a 1000 citizens?

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that's a whole different problem, because if you had that document and a thousand citizens tried to suddenly want you to comment.

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you get thousands of emails all at once. It's not a you do want to log it.

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you want those comments to be logged. And that's the most important thing. So you create what they call a google forum and we are going to talk about a google form.

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it's really easy to create. It's kind of like a google doc, except it has a submit button at the bottom. Right.

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and so it connects to a spreadsheet. So once you've got this google form created, it's really easy to do.

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then you send a link out to the city, to citizens with a link to that document and link

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to the form and a link to the document they're going to comment on. They can look at the document and they can type in the form and hit submit.

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when they type their comments, their questions in the form and hit submit first thing

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happens with the spreadsheet, gets a new line in the spreadsheet with a time and stamp

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and the person's name and their email address and whoever it was, that made the comment.

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and right after that it's a comment in the spreadsheet. There's another blank spot in the spreadsheet for guess what, your response.

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ok, you can either put it there or you can do it in a separate way. But it's easiest just to go in and specially type your comments, type your responses

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there when you do that, that shows up on the website.

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so now you have this nice little list of people's questions and their comments.

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now we've done things like this for example, city of terrell has ask the mayor, you can

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go type in, ask the mayor, you know, city of terrell ask the mayor in google, and you'll

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see a whole page. You'll see this in a minute. I'll show you that. But anyway, so that's the basic flow, how you can [inaudible].

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that means the citizens can wake up in the middle of night and read the document, make his

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comments. Those are logged next morning. You walk in, there's an email in the city, you walk in, there's an email says, you know,

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joe smith just made a comment on your document. You know, this part of your document, you need to respond with what the  answer is.

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so it kind of it focuses on responding to the citizens.

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very important because they want to hear they want somebody to say either yes or no or

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something about their response. So now we talked briefly about the needs assessment document.

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most important step in planning process for this kind of thing, for the municipal facilities is developed needs assessment and post it all citizens.

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so you make this needs assessment, which basically we'll talk a little bit about it, but it just says, you know, here's the population growth and here's how I need more room and,

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you know, and here's how many offices we need. And it's kind of a combination of and here's our old offices and it's falling apart.

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we got to fix them. And here's some new offices and here's how many more we need. And you just put that in that document so all the citizens know it's not a picture.

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it's not a you know, the nice architectural drawings come later. This is a requirements.

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this is what you're going to hand to the architect. Right? Once you get that finished, you'll lock it down and you hand that document to the

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architect and the architect says ok. And I know exactly what you need. So you've basically locked in but that is exactly what you want that architect to build.

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ok, so but of course the key to all that is that, you know, that document you created,

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as soon as you created it, you put it into the big collaborative world where you let

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people comment on it. You know, each each person will get a, go down through here.

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I'll go through this, ok, we'll go through this real quick. First of all, the parker staff is going to be working and they're going to develop a

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needs doc. You know, so that's the first thing. So you're collaborating now, this we are doing the small collaboration here, we got four

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or five or six people who are working on this need document. The mayor's probably assigning jobs.

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you need to put down this population that you need to find the architect and get the architectural requirements.

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you know, whatever you got, you've got that in the list. And you send that out and you make each assigned tasks, they get emails, each one you've

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assigned a task to gets an email. You know, they do their job on the document and their part and they can either write back

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and say, yes, I finished and I've completed doing a completion job.

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so that's the first step. Once they've got that document completed, then the parker

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citizens get to look at it. That's the citizen receive the email with links to that needs assessment.

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the thing that you wrote telling how many rooms you need and what the population growth

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is and all that kind of thing. And a link to the response form, the form that lets them

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respond and ask questions on that document. So let's focus them down to the points of that document.

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and they can actually say, I want to talk about specifically the population study.

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I want to specifically talk about the architecture selected or whatever they wanted to ask about. Right. And so they post that on there then.

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so as soon as they click submit on that form. They fill out the form and submit it.

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and it's logged the time stamp who they are, what their email address is, what their

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address is. It goes into a spreadsheet and that's a shareable spreadsheet.

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you can give several people access to that spreadsheet typically inside the city and an

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email goes to the staff, you name them, who is supposed to know whenever there's a

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response coming from a citizen.

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so a citizen just made a new  question or a new proposal.

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email comes into the parker staff. Next step is they enter a response in the spreadsheet.

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here's what we think about that. It's a good idea. We're going to change the document. And it's a bad idea.

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we're not going to do that. Ok, then it all shows up on the website.

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so you see the citizens name you should probably leave off their personal information.

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just say name. Maybe I don't if you want, put their address, whatever you want to put on there, just their name maybe.

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but in any case, you put that on the website and there question. And there will be a blank there until you decide you want to answer the question.

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and when you do, then the question shows up on the website and you are all done. [inaudible] and if you say, yeah, that was a good idea, then you go back to the needs

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assessment document, you change it and they can see the fact you've changed the needs

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assessment document. Because the needs assessment document is still at that same link that they sent in your

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email the first time. So that as a needs assessment document [inaudible] it's the same

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thing that happens right at the very beginning, back when the staff was working on that. Remember, that needs assessment document was being worked on.

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well, now the citizens are working on the same needs assessment document, ok, they're

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asking questions. So that's the basic picture. Now, here's a typical of a muni complex input form.

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this is what it looks like when a citizen clicks on this link. You get this nice little form and has includes your name, address, please, your phone

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number and then please put your issue down at the bottom. You can make this as fancy as you want.

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you can say, I want to know which item on the needs assessment document you want to you

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can make it as fancy as you want to make it a multiple choice. But generally this is you know, it takes you five minutes to build this form up and

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you're ready to go. It's a standard google, if you like I said, if you've a google gmail

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account, you've already got the stuff.

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you don't have to buy it. You don't have to do anything with it. It's just there. Ok, here's an example of the basic spreadsheet.

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this is not fancy one, but this is what actually happens when a submit button is pressed

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one line in that spreadsheet shows up first line, is bill smith, he's at 123 main street.

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he says it will be a lunch room in the city staff and he says it'll be more like a break

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room, coffee, drinks, snack vending machine. 75 is good no seating. Ok, that's the answer, right?

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it's ok. That's what he wanted to know. You know. So that's the basic functionality of this thing.

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you can go back and try to back it up a little bit more.

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needs assessment document has five sections briefly. But I'll talk about this don't need a lot about it, but you need the rationale for going

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forward to population growth, build out what's your tax base, that kind of stuff. So you're basically selling the people on why you're going to need more stuff, population

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growth, whatever. Current facilities you talk about, what you got now and why it's limited, what's your

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office accounts to office types, what the common areas, what you proposed.

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they should be tabular. These are not pictures. They're just numbers. You know, like we got three private offices.

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we got it's that kind of stuff. Just enough so they get an idea what you had before, what you want now.

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and they can look at the population growth and say, oh, makes perfect sense, you know,

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that makes perfect sense. That's why you do it and you compare with similar cities it's pretty easy to do. You know, I've got a couple of studies from that I forget it's in

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north texas. Nick kog. I think it is. Yeah. It's got, you know, staff sizes for cities our size.

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so, you can go look at it and say oh that's how big they are. No problem. And then you want to be very straight pros and cons what the costs are going

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to be, taxes now that'll change. Now, remember, this needs assessment documents going to live on after you completed

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because you haven't got a bid yet. So that costs will eventually change to the real cost.

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once you get once you hire the architect and you get a cost so that, that's this

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document is a live document. And citizens will save the length of that document.

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we'll save it because every time they click on it, they'll find it. See how we are doing right now we have changed the prices, you know, found the costs,

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we've got a better estimate on the cost. This is some detail that needs assessment. It's not a big deal.

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but I go through this thing. We went through all that part. So this is the city of terrell used the technology to ask the mayor web page, the typical

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web page with ask the mayor, you know, you can go in there and it's got  actually kind of

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place where you can type your name, your address and submit and question shows up there.

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and the questions in red. And the answers are in black. Can't really see them very well because it's a little bitty I couldn't get much of the

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web page on there without making it small. But that you can go to, you know, terrell ask the mayor and you'll see that page.

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ok, so ok, there are some government clients we have, these are cities that we do this

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kind of stuff for all the time. Basically most of these folks we do a website for.

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our website are about a third or fourth of the cost of the city plus websites.

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but so that's you know, that's one thing, because those guys charge for every module you

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can imagine. Every time you buy a new module, they charge a thousand five thousand dollars. It's crazy. Anyway, so we do that.

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and then so that's really my presentation. So if you have any comments or questions, I'm open for the questions.

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ok, all right. Council, do we have any questions? Can we get a copy of your presentation.

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absolutely. That would be most helpful. Oh, sure, sure. I have one on my.

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I can send you a copy. Actually I could just give you example.

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I can it's like I did for terry. I sent terry just to kind of run it past her.

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I gave her a copy this. I said, please comment. I get comments from terry. Said oh I didn't like that. You should have said that.

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you  said that. Ok, thank you very much. So that's how that you know, so that's what you do in a collaborative world right.

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I sent this out to her one afternoon and she responded back with me. Well, I don't know when she responded back, but I got her responses back.

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and what I need to fix in this presentation. That's exactly how you do that needs assessment document.

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that's how you do. It's a little different when you have thousands of people commenting.

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but still, it's the same general idea. You want to make sure that you look at each comment and act on it.

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right? And google, if you have a gmail account, all these things are free.

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now, I usually have a class that I'll teach.

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take me, you know, well, collaborative document classes, thirty minutes or something like

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that. Show you how to collaborate on a document. That's pretty easy. I mean, there's fifty youtube videos on how to how to do a google

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collarbority doc. You know, there's, there's stuff like that. If you, if you want me to help you do it, I'll be happy to donate some of my time doing

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that, because it's not I mean, I do it all the time. I usually charge money, but that's my city.

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so I'll do something. I'll do it much. I can help you out.

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but yeah. So the basic issue is, you know, your website itself, getting hooked up to your website

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depends on how fancy you want to get. If you just don't if you if you don't mind just having a page that says, you know, needs

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assessment and you have a link to the document and they click on the link, that's pretty

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simple. You put a link in your website and make a notification saying here's what needs assessment click here, you know, to see it, you know, because remember, we're going to

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send out an email to everybody anyway with two links in the email.

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when they get that email, one of them is going to be link to that needs assessment document so they can read it. And the second link is the link to that form.

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I just showed you that they're going to post with their questions. So it's you know, it's pretty much what I call a link based world where everything is,

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you know, all the documents, all the forms are on a link. And you can actually make the link, have a nice name, you know, like parker needs

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assessment document or something like that, you know, dot org or dot com.

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absolutely. Ok, so all collaborative documents have three options.

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you can view only, that means you can look at it, can't do anything.

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you can comment and view so you can place comments in documents, we can't change the

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documents. But you can highlight I won't do it live, but you can literally highlight some

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words in the document. A little comment box appears up in the right hand side of the

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document. You go that click on that comment box and type your comment in.

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when you hit, submit the comment. An email goes to the editor, whoever that is, the owner of the document.

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and you can set up to be several people if you want. You have several people get that email. So it's it's basically a you know, a fairly I mean, you know, like I said, it takes it

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takes about 20, 30 minutes for a class to show how you do collaborative document in

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google. And it's pretty straightforward. It's pretty easy. And, you know, if you're going to do like I say, you're going to do a

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needs assessment document or any other kind of document where you need several people collaborating, you're going to have we have a little class, you know, a 30 minute class,

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say, ok, here's how you collaborate with google docs.

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and if you have if you have a computer, remember, google docs does not require any program

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install. If you have a browser, you have google docs, you have you have a browser, you

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have the form. If you have a browser, you have you know, you have the spreadsheet.

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it's called google sheets and google forms. Those things I just told you about.

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those are all built in to the gmail account. Now, most of our cities are what we call google cities, so they use gmail for everybody

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in the city. Right, because it's real cheap. And so they can basically they all have the collaborative capabilities all the time built

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in so soon as they want to. You know, if somebody if the finance department wants to collaborate, wants to comment on

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their budget, they post the budget and send it out to everybody, you know, send a link to

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send an email. Everybody says here's the budget comment and everybody gets on it is no no

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we can't spend that much money. Here's what we need to spend.

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we're not bound by some of the regulations. Does anybody in the audience already seen this?

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can we get your can you give your comments about it? Yeah, we actually use all this.

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can't hear a word you're saying. We use this in our company, it's actually all our communication and everything.

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[inaudible] you can use it as your [inaudible] over email system as well.

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like, for instance, if I'm talking to my [inaudible] in detroit, they every day they

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actually have a running list look at [inaudible] and I can add my comments to it

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[inaudible]. My man.

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[inaudible] those five people have access to the [inaudible].

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you know, it's actually really super easy, you know.

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like I said, it's it's a 20 minute, 30 minute class. Once you know that everything is here and this one is really it's called google drive,

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everything's in google drive, once you realize that all of a sudden [inaudible] it's easy

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. You just and what like you don't have [inaudible].

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there's no save button in google. There's no save button. When you type

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this, what are your comments? I find it very easy. I tried sending people word documents before to collaborate on and people are a bit

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hesitant because it's something new. The thing I like about and I don't know if word has this feature as well.

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but the thing I like about the google aspect is the comment only capabilities so that

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people don't have to worry that a lot of people are just afraid to touch a document it,

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might mess it up, that type of thing. And this is really nice because as you mentioned, you know, you just highlight a piece

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and a comment button comes up and you just make your comments and get in there and it

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immediately. Sends an email to the editor. And then they know that you've commented.

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they can go back, they can comment on your comment. They say that's a good idea. I think I'm going to change the text and then the editor changes the text.

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now, you can also give somebody else be two editors. So the second guy, you can change incentives, you change it.

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the editors, you know, as I say, great power requires great responsibility.

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so more editors you have, the more times you're going to get emails saying, I changed, I

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changed it, I changed it. So you have to decide. That's kind of a careful tradeoff between how many people you want to have.

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editors who remember are going to be notified when somebody changes as opposed to if

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you're commenting, you know, hey, you know, you can you can see the document, you can make comments and you don't really care, except that if somebody responds to your

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comment, you will get an email back, but only if they respond to your comments. So that's much more narrower requirement than, you know, the editor who gets everybody's

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comments. That's why that's why a google doc is great for small group collaboration, but

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not so good for thousands of people coming collaborating because you don't want to get

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thousands. So you the whole idea is, you know, you put all that and you record it all in

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a spreadsheet and you can either you can set up so that you, you know, you get notified

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only once a day or something or the spreadsheet comes up. There's lots of ways you can set up how often you get notified or you can just put all

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the emails in there and in one, you know, one bin and say all emails from this document

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go here. And you just every day you go in there and see who else is commenting on it. One other question is.

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[inaudible] richard's asking a question or richard made some comments [inaudible].

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right. The screen that you put up was all city. So you have clients [inaudible]? Oh, yeah, we have lots and lots and lots of businesses.

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all right. The only reason I did that because because actually the company started off

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because my son was a did city grants.

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he did grants for cities is his job. And so he was working on that.

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and I kept saying, you know, you could probably automate some of this. And so we got into some other used to use lotus.

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and then we realized google came out and said, ok, now we figure out google's got the perfect thing. So we started off doing using google and but because he was very familiar

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with cities and he knew because we grants, he knew the city city council of twenty or

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thirty cities. You know, we started talking to them about helping them start. And they started it. And probably for the first ten years, we were primarily a city based

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company. And then we started we put our website up caveconsulting.com.

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we start getting businesses calling, hey, can you do can you tell us how to do google this? In case I'll do that.

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we want to take all of our all of our microsoft documents and convert them to google.

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we want all of our old microsoft mail to go to google mail. So we do these big migrations and get them set up and rolling.

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I'm going to have to stop [inaudible]. Ok. I got one more question. Sure. And that is I understand you said it's free to the city and [inaudible].

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what are the competition other people? Because I know we're going to get the question, why didn't you look at whoever else,

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who's your competition? Well, I mean, microsoft has similar stuff now.

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microsoft got about a five year, google got about a five year head start over microsoft

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on the idea that that you can live in the browser. Right now most microsoft is still oh you want to use microsoft?

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well, just buy you know microsoft office for several hundred dollars and buy it for

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everybody and you get a license, and that's all ok and google said, nah, that's not a

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good idea. What you do if you have a browser and they like to use chrome, but you can use

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you can use microsoft's browser or anybody's great. Use firefox browser doesn't matter.

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and you sign into your account and your email's there, your documents are there.

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they're all in the cloud. That's why that cloud picture up there on the wall. It's all in the cloud. I don't have anything on this machine.

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but you saw there right now it's not on this machine. To answer that [inaudible].

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if you use microsoft teams, it's not nearly as efficient, it's not nearly as easy to use

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as this. And also costs a whole lot more. Oh, yeah. Microsoft teams is what will be competitive to this.

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and big corporations, some use microsoft teams only just cus they're just microsoft.

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yeah, [inaudible] microsoft shop. Microsoft pushes it really hard. And you don't. It's not nearly as it's not nearly as easy as this google is and certainly

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not as [inaudible]. And the other thing is google, microsoft teams doesn't work real with

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your cell phones. This works well with your cell phones. So as long as you have that google email address and your walking you can be in japan.

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I developed this app and I developed this on my phone, half of it. I do most of my work on my phone so I can be anywhere in the world.

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and I [inaudible] over time. [inaudible] yeah looks fine to me.

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more questions. I'll get you I'll send you this presentation with my, I should put my email on there. I'll send everybody my presentation and you can email me with questions.

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no problem. And this presentation will be after me tonight, it's online.

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so, ok. Ok, perfect. Thank you. Skip, I have one question.

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sure. Any of the other cities that you do this program with.

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have they have any of them express any open meetings concern?

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because if there's a live document, it's certainly city business.

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and if more than three council members or more than two council members are commenting on

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the same document without a meeting being called, have anybody, any of the other clients

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express concern? I understand the ask the mayor. There's no concern there because it's just the mayor.

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ok. But like a document, like you're talking about the needs assessment, would you would

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the solution be limiting city council participation? Yeah, you could. Well, you can assign who makes the responses.

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you can pick the city manager to be the responder. I don't you know, it doesn't matter, you know, whoever you want to sign to be the person

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that responds back to the questions. I mean, you can make the mayor be the, if that's makes it legal, you know, you can't

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really you know. I can I can envision ways to. Yeah. To quell that concern.

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I was just wondering. Haven't really haven't seen that. I guess I haven't run across that particular problem.

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usually they're so happy to be able to solve the problem. Maybe there's an internal maybe there's an attorney who gets upset, but we haven't seen

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that. Ok. Anybody else have any questions at this time?

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ok, ok. Thank you so much. Thank you, skip. Really appreciate.

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ok, no problem. Thank you. Thank you. I'm going to leave this thing here.

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ok. What do you want me to send this presentation to?

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you can just send it to me. Ok. I can forward it out to council. You want in, you want in a microsoft powerpoint or is it [inaudible].

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can I send it, do you have gmail account? Yeah. You can send it either way. I can get it. Gmail account.

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I'll send it to you in a gmail account [inaudible]. Well just send it to the lolsen@parkertexas.us and we can get it that way.

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ok. Yeah. Alright. Ok, at this time, I will convene the parker city

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council, regular meeting of the city council on march 2nd, 2021.

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it is 7:31 p.m. Because we had a presentation by mr.

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cave prior to the start of the meeting. At this time, I will ask mr.

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olson, do we have a quorum? Yes, madam mayor, you do.

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is mr. Slaughter with us tonight? I think he's online.

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let me push a button. [laughter] michael can you hear us

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? [inaudible] you can hear me? Yes. Ok. Oh there he is.

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ok. Ok, let the record reflect that mr. Slaughter is joining us virtually this evening as he is not only out of town, but ill,

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both. So at this time, we will do the skip will you lead us in the american pledge?

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and jim reed, would you lead us in the texas pledge?

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at this time, we will go to public comments and gregor [inaudible].

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gregor, I'mma take this off, gregor [inaudible] four thousand six sycamore.

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came for some comments about public safety and the public works.

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number one first comment at the corner of chaparral and springhill estates, there's a

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stop sign on chaparral, but nothing on springhill estates.

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my wife has almost been t-boned there and a us postal truck was t-bone at that

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intersection. I would like to see a cross traffic does not stop, at least on the

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eastbound to chaparral. I was also told that a lot of vehicles go across and into that subdivision, the new

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subdivision there. I guess it's all park or so doing one on chaparral.

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I don't know. It's the corner. It's right where alan and parker all come together.

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so I don't know who owns what. So that's number one.

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number two, the blue reflectors for all the fire hydrants.

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this is the one from in front of my house. The grader took this out.

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I don't know what the thoughts were on the grader is a great idea.

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hopefully this is every 100 years would get one of these. But the two closest fire hydrants from my house at four thousand and six no longer have

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these. So at least on sycamore, I'd like to see these replaced.

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I don't know what the grader did on other streets.

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some of them are still there and the top's taken off and it's just the slides.

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so. They break very easy. Yeah. So ok, that's all.

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thank you. Ok, thank you. Ok. Jim reed.

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I have some [inaudible] tonight, just this is just a comment that I was going to throw

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out, and I don't know the answer to this, but I thought maybe I could throw it out there is that I was driving around and obviously some of our roads are starting to deteriorate

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a little bit. One that I noticed I was over in dublin. I had been there a while in dublin. Looks like it's really deteriorating quite a bit.

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my question is, and this may be recollection that I'm not I'm not, you know, knowing the

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exact timing, it seems like we repaired that road and repaved not that long ago.

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my question was, is there any recourse to actually get the contractors that made that road

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for us to help us repair that cover that cost? So that way we get that done, maybe not absorb it ourselves.

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so I was just asking the question, ok, thank you. That's it. Thank you so much.

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ok, that's all the public comments I have.

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I have a few announcements. One is on parks and recreations, which will meet virtually on march 10th at 6:00 p.m.

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on if you'll go to the city's website and go to the calendar and then go to the meeting

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on its agenda, it will tell you exactly how to go in to join that meeting

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virtually. And it should be already, patty, that already on the website do we?

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just got it today. Ok. [inaudible] just put it on the website. Ok, thank you. So it's already up.

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next on the comp plan committee. I believe that's going to be on march 17th at 6:00 p.m., both virtual and in person.

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is that correct? Michael, wake up.

361
00:38:17,810 --> 00:38:17,810
that is correct [inaudible].

362
00:38:22,690 --> 00:38:22,690
[laughter] that is correct we are going to be meeting virtually [inaudible].

363
00:38:34,750 --> 00:38:34,750
ok, we're still working out technical problems.

364
00:38:42,520 --> 00:38:42,520
on thursday, april 1st, that is the last day to register to vote, to vote in parker's

365
00:38:49,240 --> 00:38:52,540
general election. The general election will be on saturday, may 1st, from seven to seven.

366
00:38:58,540 --> 00:39:01,510
now, that's the general election day. Early voting will start on.

367
00:39:05,500 --> 00:39:05,500
the 19th, I believe it is, and go through the twenty seventh?

368
00:39:12,610 --> 00:39:15,700
twenty, ok. I don't have that in front of me. Ok, [inaudible] through the twenty seven.

369
00:39:19,840 --> 00:39:19,840
ok, so ok.

370
00:39:24,200 --> 00:39:24,200
and then there is the meeting calendar for the budget and tax information.

371
00:39:33,160 --> 00:39:33,160
and ok at this time.

372
00:39:38,050 --> 00:39:41,800
we will move to the consent agenda. Is there any council member that would like to have anything moved off of the consent

373
00:39:47,080 --> 00:39:47,080
agenda? Yes, madam mayor, I would like item four specifically the finance piece to be

374
00:39:56,020 --> 00:39:56,020
pulled off. Ok, at this time we will take out of section four the finance report.

375
00:40:04,930 --> 00:40:08,570
anybody else? Ok, can we go I would take a motion for the consent agenda for one through four, with the

376
00:40:15,110 --> 00:40:15,110
exception of the finance report under section four.

377
00:40:21,820 --> 00:40:21,820
I move that we accept the consent agenda items one through four, except for, for the

378
00:40:30,950 --> 00:40:33,970
finance. It gets confusing, doesn't it? Ok, we have a motion to accept the consent agenda one through four, with the exception of

379
00:40:42,160 --> 00:40:46,150
[inaudible] of four for the financial report. Is there a second?

380
00:40:51,790 --> 00:40:51,790
ok, we have a motion by council member lynch and a second by council member meyer to

381
00:40:59,830 --> 00:40:59,830
accept the consent agenda one through four, with the exception of four the financial

382
00:41:08,440 --> 00:41:08,440
report. Any comments, any discussion?

383
00:41:14,780 --> 00:41:17,080
not hearing any then I'll call for your vote. All those in favor of accepting the consent agenda except for section four financial

384
00:41:24,010 --> 00:41:26,800
report only. Please raise your right hand.

385
00:41:32,030 --> 00:41:35,510
ok, thank you. Consent agenda passes five zero with mr.

386
00:41:40,250 --> 00:41:43,770
slaughter voting virtually. Ok, council member lynch.

387
00:41:46,310 --> 00:41:46,310
you want to ask your questions on the finance report?

388
00:41:51,080 --> 00:41:51,080
yes, madam mayor, as I looked through the budget report for january 31st, I noticed there

389
00:42:00,080 --> 00:42:00,080
were several items that were over the full year's budget and we're four months into the

390
00:42:06,290 --> 00:42:06,290
year. And so I would like to ask the question or ask if you can explain what the process

391
00:42:14,690 --> 00:42:18,140
is for handling budget variances. Ok, I'll ask that our director of finance, grant savage, to please answer the question.

392
00:42:23,960 --> 00:42:23,960
sure. So if an item a line item is over budget within a department towards the end of the

393
00:42:30,920 --> 00:42:30,920
year, the department head will do a budget transfer.

394
00:42:35,130 --> 00:42:35,130
they'll submit to me to clean up their budget and to move maybe some savings that they

395
00:42:41,090 --> 00:42:41,090
might have another line item into that line item to correct the deficit.

396
00:42:47,090 --> 00:42:47,090
if it's a matter of at the fund level, the entire fund is going to be over budget.

397
00:42:54,530 --> 00:42:54,530
that would require a budget amendment, which we would bring to council and we would amend

398
00:43:00,260 --> 00:43:02,520
the budget to increase it. If it's a matter of one department going over their budget.

399
00:43:06,840 --> 00:43:06,840
but there's a department that has savings with the approval of the mayor and city

400
00:43:13,220 --> 00:43:13,220
administrator, there's the option to transfer money from one department to the other to

401
00:43:18,890 --> 00:43:21,560
cover the overage. Ok, so a follow up question.

402
00:43:24,860 --> 00:43:24,860
yeah. At what point do you intervene and stop departments from going over budget items on

403
00:43:33,380 --> 00:43:37,230
budget items? As far as stopping them once it looks like their total budget is going to exceed?

404
00:43:43,610 --> 00:43:47,350
that's at what point that there would be some discussion. As far as just one line item.

405
00:43:48,980 --> 00:43:48,980
it's pretty typical to go over budget just because it varies.

406
00:43:57,440 --> 00:43:57,440
vehicle repairs. Yeah, it's almost impossible to nail it down to the dollar.

407
00:44:02,240 --> 00:44:02,240
so there's going to be some items that maybe we go over budget, some items, but then

408
00:44:06,440 --> 00:44:09,050
there's also savings in some other items. And department heads are pretty good about looking at the line items that are over budget

409
00:44:13,220 --> 00:44:17,180
and taking that into account when they're spending money for the rest of the year to maybe cut costs to have some savings to cover those overages.

410
00:44:21,990 --> 00:44:25,670
ok. The last year. That last year was a prime example. They did a very good job of staying under budget within their department.

411
00:44:29,350 --> 00:44:32,930
so there wasn't a single department that went over budget. Ok, just as a point of clarification, when grant gets information that leads him to

412
00:44:42,170 --> 00:44:42,170
believe that a department is over budget or is getting ready to go that way, he and luke

413
00:44:48,440 --> 00:44:48,440
sit down and generally get with the department head and say, you know, ok, well, it

414
00:44:55,820 --> 00:44:55,820
appears that y'all are getting ready to go over budget in your training line item or, you

415
00:45:00,620 --> 00:45:02,530
know, whatever, what's going on? And then they deal with it at that point in time.

416
00:45:05,600 --> 00:45:05,600
so I guess I'm confused and I've never been.

417
00:45:12,590 --> 00:45:12,590
yeah, I wasn't here when the budget was passed, but I did attend budget sessions and it

418
00:45:20,930 --> 00:45:20,930
appeared that council reviewed budgets by departments

419
00:45:30,560 --> 00:45:34,220
is you know, is, yeah, y'all were on council. When you review the budget, do you not do you review the department's budgets based upon

420
00:45:40,070 --> 00:45:41,690
their priorities? And yeah, from that is that how budgets are?

421
00:45:49,640 --> 00:45:49,640
I see that, but not just by department, but by the account or the priorities that they

422
00:45:55,730 --> 00:45:57,680
have within the departments. So my concern is that if we look at.

423
00:46:06,310 --> 00:46:06,310
if a department has flexibility to change where they're spending their money, what yeah,

424
00:46:16,240 --> 00:46:16,240
I'm concerned about the oversight of that council is not providing the appropriate

425
00:46:21,940 --> 00:46:21,940
oversight of what's going on within the organization.

426
00:46:35,150 --> 00:46:35,150
in the planning session, and this is just my [inaudible].

427
00:46:39,500 --> 00:46:39,500
in the planning session, that's when the departments come up with their needs list, wants

428
00:46:47,180 --> 00:46:47,180
lists sometimes, but we usually knock the wants out and stick with the needs.

429
00:46:51,830 --> 00:46:51,830
and then when the budget session comes up, those budget, those line items are based on

430
00:47:00,230 --> 00:47:00,230
historic numbers plus any additional needs.

431
00:47:05,090 --> 00:47:05,090
right. But situations come up that are unforeseen.

432
00:47:10,190 --> 00:47:10,190
so although planning is great, it doesn't necessarily become reality.

433
00:47:19,520 --> 00:47:22,550
at that point. Like grant said, they can have the flexibility within their own department.

434
00:47:27,320 --> 00:47:30,920
and I don't know. I really can't remember in a situation where we were so over budget in a department that

435
00:47:36,260 --> 00:47:38,060
it had to come back to council. But maybe somebody else knows the answer to that, because obviously it would if it was

436
00:47:44,690 --> 00:47:44,690
something that was particularly critical or I mean, I guess it would depend upon the

437
00:47:51,200 --> 00:47:54,410
dollar amount. You know, if you're over budget on paper clips, it's not going to come before council. But if it's an automobile or something like that, it would.

438
00:48:00,090 --> 00:48:00,090
typically and I don't want to throw chief chef under the bus here, but they had some

439
00:48:05,840 --> 00:48:05,840
repair stuff happen, you know, probably within three days of that happening.

440
00:48:13,190 --> 00:48:13,190
I think justin and chief chef were in my office explaining what was going on, what

441
00:48:17,600 --> 00:48:20,720
happened. So they know what they have to do. Now, they've got a game plan within their budget, moving some priorities back a couple of

442
00:48:26,480 --> 00:48:28,400
months, starting some shifts. That third shift a little bit later than originally planned.

443
00:48:31,070 --> 00:48:31,070
stuff like that. So they can make up for those lost dollars.

444
00:48:37,220 --> 00:48:37,220
yeah. And the other thing is, once council passes the budget, unless there's something

445
00:48:43,880 --> 00:48:43,880
that requires an issue to come to council, council doesn't have oversight.

446
00:48:54,410 --> 00:48:54,410
that I'm not I don't believe.

447
00:49:02,330 --> 00:49:02,330
[inaudible] it's like when say chief brooks wants to change something from line item to

448
00:49:09,290 --> 00:49:12,980
line item, that doesn't need to come back to council. That's not an oversight deal.

449
00:49:15,860 --> 00:49:15,860
if something is changed from fire department to the police department, that does come

450
00:49:23,540 --> 00:49:23,540
back to council. I'm probably not saying this very well.

451
00:49:28,430 --> 00:49:32,060
at least that's my understanding, is that right? Basically, if you have your fund, each fund council approves at the fund level.

452
00:49:37,790 --> 00:49:37,790
so fire department, you're just looking at the bottom line number.

453
00:49:41,930 --> 00:49:44,720
that's everything included in that fund. So basically you're approving at the fund level.

454
00:49:47,440 --> 00:49:51,380
if they go above that dollar amount in that fund level, it has to come back to city council for a budget amendment.

455
00:49:53,780 --> 00:49:56,490
and that's typically what we'll do. I don't think we did one, we didn't do a whole one last year did we grant?

456
00:50:00,670 --> 00:50:04,190
we did. We had a budget amendment for the funds that we received for the cares act. That's right. That was right.

457
00:50:05,810 --> 00:50:08,390
yeah forgot about that one. So, you know, something like that. And I think the previous year we did one for the fire truck.

458
00:50:11,690 --> 00:50:11,690
we did. Just because we had a plan for the 2020 budget, but we took it out of the 2019

459
00:50:17,720 --> 00:50:17,720
budget year. So at what point, you know, to answer to get an answer for terry and for

460
00:50:24,890 --> 00:50:24,890
myself also and for the rest of us, at what point does it come back to council?

461
00:50:29,610 --> 00:50:32,280
is it a dollar amount or is it? Anything over the fund. If like, let's just say fire department has a thousand dollars.

462
00:50:36,140 --> 00:50:36,140
that's their fund. That's the total cost for running the fire department.

463
00:50:40,670 --> 00:50:43,950
if it's one penny over, they've got to come back for a budget amendment. So within the department, though.

464
00:50:46,090 --> 00:50:46,090
they're fine within the department.

465
00:50:51,520 --> 00:50:54,190
you're talking about line items within. Yeah. Line items within the department.

466
00:50:55,540 --> 00:50:55,540
if they go anything above a thousand dollars, for example, which is cumulative total of

467
00:51:01,900 --> 00:51:05,860
all line items, then it has to come back. So how often has that happened? I mean, I'm trying to remember in my memory in the last year, I don't recall.

468
00:51:11,210 --> 00:51:14,530
they exceeded their budget? Yeah. At the department level. So last year, no one exceeded their budget at the department level and the prior year

469
00:51:19,960 --> 00:51:19,960
they didn't either. I think the year before I came, there were some extensive repairs at

470
00:51:25,240 --> 00:51:28,810
the fire department and they had exceeded their budget and it was covered by another department's budget. So that's what terry, I'm a little confused.

471
00:51:31,900 --> 00:51:34,000
like, what are you asking on that? Like, which part did they are you saying they exceeded?

472
00:51:36,610 --> 00:51:40,040
maybe I'm just not understanding the question. In reviewing the financials that are presented to us for oversight, because

473
00:51:49,570 --> 00:51:49,570
council has oversight of what is going on within the city of parker, we do not receive a

474
00:51:58,810 --> 00:52:02,320
list of what disbursements go out within the city. We don't have any idea how many, you know, what dollars, what is being spent within the

475
00:52:08,020 --> 00:52:11,230
city right now. I understand that's being worked on. And there will be a check register that will be available to all residents at some point

476
00:52:16,840 --> 00:52:18,970
in the near future. But all we have to get any kind of glance, some any kind of glimpse as to what's

477
00:52:23,800 --> 00:52:23,800
happening in the departments is by what's in this yet in this report and the budgets are

478
00:52:33,520 --> 00:52:33,520
reviewed by council with the.

479
00:52:41,050 --> 00:52:44,900
with the staff. With an [inaudible], with a discussion of the priorities that are being

480
00:52:55,070 --> 00:52:55,070
the priorities for the year and those costs relate to the priority.

481
00:52:59,900 --> 00:52:59,900
so my concern is when you change the cost, are you changing the priorities?

482
00:53:05,150 --> 00:53:05,150
I think the costs only change in like novel situations.

483
00:53:10,190 --> 00:53:10,190
right? In situations that are, you know, like something happens to the fire truck or

484
00:53:15,080 --> 00:53:16,950
something, is that? Typically if we have cost changes, I'll just use an example is, you know, if we got a good

485
00:53:21,620 --> 00:53:21,620
price on a road project, we're probably going to add more to it if we've got enough money

486
00:53:25,940 --> 00:53:29,720
within the budget, within their budget. Those are things that we do sometimes.

487
00:53:31,730 --> 00:53:31,730
would it be possible to have some type of not on every variant, but on major items that

488
00:53:41,300 --> 00:53:44,120
are different from the budget? Would it be possible to get some type of you know, in the in the monthly summary where

489
00:53:48,620 --> 00:53:48,620
you give a summary of  what's going on in the in the month, you give a good summary on

490
00:53:53,900 --> 00:53:57,230
the revenues, but on the expenses, on most of the revenues. But on the expenses.

491
00:53:58,670 --> 00:53:58,670
yeah. Would it be possible to identify some of the big expenses that occurred, you know,

492
00:54:03,020 --> 00:54:03,020
in the period? So yes.

493
00:54:07,040 --> 00:54:07,040
and also as reference, you can always pull the budget that's on the website and it'll be

494
00:54:13,640 --> 00:54:15,020
itemized out also. So if there's ever a question on one of those expense items that might not have a large

495
00:54:20,090 --> 00:54:20,090
dollar amount, you can reference back to the budget and all large dollar amounts have

496
00:54:25,130 --> 00:54:28,280
been itemized out in the detail budget. But again, the problem is this is a summary.

497
00:54:32,330 --> 00:54:34,460
I don't have a detail of what those items are. So this could have I think one of the items we were talking about that was over budget

498
00:54:40,670 --> 00:54:40,670
was actually something that needs to be adjusted to go between two different departments

499
00:54:45,140 --> 00:54:45,140
because it was some contract that came through that line item.

500
00:54:50,210 --> 00:54:52,920
but I can't see that. Right. I think that maybe.

501
00:54:59,160 --> 00:54:59,160
I think the check register, I think, will answer a lot of your questions and you could at

502
00:55:05,160 --> 00:55:05,160
least see but then again, the check register isn't necessarily going to have the account

503
00:55:09,290 --> 00:55:12,510
number that that check was assigned to either. So, yeah, I can see what I can come up with for some there are some variances.

504
00:55:22,280 --> 00:55:22,280
as long as it's not where you have to document every variance were a dollar over the

505
00:55:27,770 --> 00:55:29,780
budget something. Yeah, I've never suggested micromanaging.

506
00:55:34,040 --> 00:55:37,400
that's, yeah, that is definitely not the intent. And not yeah. Not in my [inaudible].

507
00:55:41,030 --> 00:55:44,570
not in any of my intent. We're not looking to micromanage, but we want to understand what's going on in the staff

508
00:55:51,020 --> 00:55:52,280
in the city. This is the actual and it includes expenses, what, you know, and.

509
00:56:00,440 --> 00:56:02,000
it's just it's just a line item summary. It's a summary of the total, doesn't have that complete break out.

510
00:56:09,650 --> 00:56:09,650
I would get to be.

511
00:56:13,990 --> 00:56:16,600
that would be a lot of work just to break that out. I don't know of any city that does that in the metroplex or anywhere I've ever worked

512
00:56:21,100 --> 00:56:21,100
before. I understand your concern and I can see it for some big things but for.

513
00:56:26,970 --> 00:56:26,970
if you look at it on the group level, I think there's one item that's over budget.

514
00:56:34,200 --> 00:56:35,300
on which line? If you go to the summary page by group category, instead of the individual, yeah the

515
00:56:41,200 --> 00:56:41,200
group summary. And it happens to be the one that needed needs to be adjusted.

516
00:56:48,550 --> 00:56:49,920
ok, where? I think care needs to be taken that using your words of micromanaging, you can get it to

517
00:56:56,200 --> 00:56:56,200
an extreme. We do a workshop on the budget and then we pass a budget based on what the

518
00:57:03,910 --> 00:57:07,090
division group leader bring to the table. And we either agree or disagree, but we come up with an amount at the end that we as a

519
00:57:12,370 --> 00:57:12,370
council, we approved for the budget and they're held accountable for that.

520
00:57:16,600 --> 00:57:16,600
and so if you're asking something on the detail of what goes into each one of the

521
00:57:24,280 --> 00:57:24,280
departments, then that's where you need to ask them that question or look at this.

522
00:57:30,100 --> 00:57:30,100
but having the micromanagement detail coming back with every dollar that spent, I'm sure

523
00:57:37,660 --> 00:57:37,660
there's a value in creating a report for you to do that, because we don't we're looking

524
00:57:43,360 --> 00:57:45,790
for to hire somebody to get some help. But maybe that would be a job that you'd like to do.

525
00:57:51,430 --> 00:57:54,700
mr. Standridge, I don't think that's at all what I was saying. I'm not talking about getting a detail of all of the items.

526
00:57:58,770 --> 00:58:00,310
but it was interpreted by me. And that's why I responded back to you in that way.

527
00:58:03,670 --> 00:58:06,910
well, and again, I'm not asking for that level of detail. Thank you. Ok, when you were talking about which in particular, can you give me what

528
00:58:14,220 --> 00:58:15,850
page you're on? You've lost me here from.

529
00:58:19,140 --> 00:58:22,820
page 1521. [inaudible] so it's hard to see because they have [inaudible].

530
00:58:31,490 --> 00:58:33,190
can you give me a line item? Well it's the first page, at the top it says group summary.

531
00:58:38,110 --> 00:58:41,990
groups summary ok. What pulls it up on the category level.

532
00:59:11,300 --> 00:59:11,300
I can't see the page number is what the problem is.

533
00:59:33,610 --> 00:59:36,040
that is 1521. Unfortunately, you can't read it.

534
00:59:38,240 --> 00:59:38,240
you can't read it.

535
00:59:45,850 --> 00:59:45,850
oh yeah.

536
00:59:49,890 --> 00:59:49,890
yeah. Let me see which one you're.

537
01:00:10,040 --> 01:00:10,040
this was a report that was given out during the reporting session.

538
01:00:27,170 --> 01:00:27,170
yeah, I'm not trying to give you a hard time, I'm trying to understand so we can

539
01:00:37,130 --> 01:00:37,130
[inaudible]. That'd be 66, page 66.

540
01:00:42,160 --> 01:00:45,480
ok, thank you sir. 66. Ok, yeah, which one are you concerned about terry?

541
01:00:51,130 --> 01:00:53,050
well, [inaudible]. I mean, all of them [inaudible]. Well, yeah, no, my point was this group summary

542
01:01:02,960 --> 01:01:02,960
pulls the accounts into higher levels of detail.

543
01:01:08,000 --> 01:01:08,000
and yeah, this would be there's only one item, one line that is over the full year's

544
01:01:15,200 --> 01:01:15,200
budget, which is pretty generous to be looking at.

545
01:01:19,250 --> 01:01:19,250
yeah a variant, something that's over budget after four months to provide an explanation

546
01:01:26,870 --> 01:01:26,870
of is all my comment was and as I mentioned in my speaking with grant earlier, it was

547
01:01:36,740 --> 01:01:36,740
identified, I believe that there was going to need to be an adjustment to this line

548
01:01:42,470 --> 01:01:42,470
because actually part of it goes to another to another department.

549
01:01:48,770 --> 01:01:51,210
actually, it goes to the to the water fund. Yes. And my point there is that this is

550
01:02:01,130 --> 01:02:04,760
not asking for an exorbitant amount of information. It's a very minimal request and it helps to provide oversight.

551
01:02:10,370 --> 01:02:10,370
thank you.

552
01:02:23,290 --> 01:02:23,290
other than that, I have no other items to point out at this time on the monthly report,

553
01:02:31,150 --> 01:02:33,910
and I'm willing to accept it as is. Ok, o`k.

554
01:02:36,640 --> 01:02:40,490
that was on water. I'm still.

555
01:02:41,930 --> 01:02:41,930
the item that you see here under administration line number eighty four, department 120,

556
01:02:49,430 --> 01:02:49,430
line eighty four maintenance has a total of fiscal expenses for the year twenty four

557
01:02:56,420 --> 01:02:56,420
thousand five hundred nineteen dollars and one cent with a budget of twenty two thousand

558
01:03:01,580 --> 01:03:01,580
six hundred. And this is typically where contracts are, which you wouldn't expect to see

559
01:03:07,250 --> 01:03:07,250
a variance because we pretty well go through the contract.

560
01:03:11,750 --> 01:03:14,310
we do budget. Yeah, ok. I just want to make sure I understood so that we can look at what your wanting, because if

561
01:03:21,680 --> 01:03:23,090
I don't understand it. Well and I'll tell you, grant is excellent at understanding.

562
01:03:26,630 --> 01:03:29,300
I appreciate him tremendously. He does understand what the information is and that's not at all where my point is.

563
01:03:37,120 --> 01:03:37,120
ok, perhaps [inaudible] that you and I and grant

564
01:03:47,000 --> 01:03:47,000
and sit down and look at this and come up with something that would be more acceptable,

565
01:03:54,170 --> 01:03:55,970
more detailed. Are you agreeable with that grant?

566
01:03:58,190 --> 01:04:00,380
yes ma'am. Thank you. I appreciate that. Ok, ok.

567
01:04:05,030 --> 01:04:08,880
and was that a motion? I move that we accept the monthly financial report for january 31st.

568
01:04:13,860 --> 01:04:13,860
ok, we have a motion by council member lynch to accept the financial report of the consent

569
01:04:21,290 --> 01:04:24,020
agenda. Is there a second? I'll move to second. Ok, we have a motion and a second to approve the financial report of

570
01:04:31,370 --> 01:04:35,300
the consent agenda. Any further discussion? Not hearing any.

571
01:04:37,640 --> 01:04:38,780
I'll call for your vote. All those in favor, please raise your right hand.

572
01:04:42,890 --> 01:04:45,750
ok, anyone opposed? Not hearing any opposed.

573
01:04:47,430 --> 01:04:48,740
passes five zero. Thank you. Ok, now terry's managed to confuse us all.

574
01:04:57,440 --> 01:04:59,510
oh let's see. We are to next is any discussion, consideration and or any appropriate action of a free

575
01:05:08,990 --> 01:05:08,990
public library.

576
01:05:13,130 --> 01:05:14,720
ms. [inaudible] and ms. [inaudible], would you come up and tell us about the free public library?

577
01:05:28,470 --> 01:05:32,060
I'm bethany [inaudible], four thousand six sycamore lane. Leanne [inaudible] 5310 estate lane.

578
01:05:35,270 --> 01:05:38,940
and I don't know if you know it, but today is actually national read across america day. So it's a really good day for us to be doing this.

579
01:05:42,240 --> 01:05:42,240
so what we want to do is donate a they call them little free library and it's basically

580
01:05:49,830 --> 01:05:49,830
an eco friendly plastic lumber box and it's got an adjustable shelf in it.

581
01:05:55,350 --> 01:05:55,350
and we would like to put it here near city hall and we actually kind of met with luke and

582
01:06:00,420 --> 01:06:00,420
kind of discuss maybe where, but we're open to exactly where we would put it.

583
01:06:05,430 --> 01:06:05,430
and we picked a red composite so that it won't get wet, there won't be bugs, the books

584
01:06:11,970 --> 01:06:14,370
won't get destroyed or anything like that. Both leanne and I are willing to commit to coming up and checking through the box.

585
01:06:18,810 --> 01:06:18,810
one of the things we saw online is a lot of times people will drop in their multilevel

586
01:06:24,210 --> 01:06:24,210
marketing or their become a whatever religion you want to say or, you know, things like

587
01:06:30,660 --> 01:06:34,170
that that do not belong in this. This is meant for books. We already have at least 150 books that we've either purchased or that we've had donated.

588
01:06:39,660 --> 01:06:42,930
and we've have other people that are willing to donate books. The intent is to do a lot of children's books and a lot of children's books, more junior

589
01:06:52,770 --> 01:06:56,160
novels, and then also like mysteries and things like that. The other thing that leanne and I are committed to doing is going through it to making

590
01:07:00,540 --> 01:07:00,540
sure books like 50 shades of gray don't show up in it, you know, things like that.

591
01:07:06,270 --> 01:07:06,270
I mean, we can't be responsible for everything in every book, but making sure they're

592
01:07:11,250 --> 01:07:14,370
public appropriate. So this is a program there are over 100,000 free public libraries that are registered

593
01:07:21,510 --> 01:07:21,510
online. And if you go online to the map, like you can actually click, there's one at the

594
01:07:26,940 --> 01:07:29,580
church on parker. It's called the community unitarian universalist church.

595
01:07:34,080 --> 01:07:35,310
they actually have two. One has nothing but reference books about guardian or sorry gardens and how to grow

596
01:07:39,810 --> 01:07:42,690
things and then the other one's open to the public. Most of them, though, are like in your front yard by the street where people just put

597
01:07:48,060 --> 01:07:48,060
their kids old books and other people come and get them.

598
01:07:52,560 --> 01:07:52,560
and we would put it in the [inaudible] and the [inaudible].

599
01:07:56,940 --> 01:07:58,890
we would purchase it. We just need approval for the city, for us to put it in and to keep stocking it.

600
01:08:04,920 --> 01:08:04,920
and both leanne and I were talking today and we said the best thing literally that could

601
01:08:09,360 --> 01:08:09,360
happen is for us to come up two weeks after it's been put in and there are no books in it

602
01:08:15,450 --> 01:08:17,790
and we have to totally restock it. So I don't know if you know this, but 20 this is from forbes.

603
01:08:22,380 --> 01:08:22,380
20 percent of school aged children read absolutely no books during the summer of 2018.

604
01:08:29,490 --> 01:08:32,160
and that's a very scary thing to me. So anything that we can do to encourage people to read, I'm in favor of.

605
01:08:40,630 --> 01:08:44,170
no, I don't have any questions, but I think this is an awesome idea. I know that there's been questions from different residents about having an actual

606
01:08:48,040 --> 01:08:48,040
library here. And I think this is probably the best alternative.

607
01:08:52,330 --> 01:08:52,330
my only question is it's probably a stupid question, but so once you take it out, it's

608
01:08:58,300 --> 01:08:58,300
you don't have to turn it back in or how do you account for people who just walk off it

609
01:09:03,220 --> 01:09:07,090
?there's no keeping track. Ok, so it's like an honor system maybe. Well, there's actually a plaque that we can put on it that comes free if you purchase it

610
01:09:12,370 --> 01:09:12,370
from them and it says take a book, give a book, but there's no requirement.

611
01:09:17,470 --> 01:09:17,470
so terry could come up and be going to the beach for the week and see four books that she

612
01:09:24,580 --> 01:09:26,200
wants and take off with them. She could also come back from the beach and drop off five books or not.

613
01:09:31,840 --> 01:09:31,840
and like I said, I've tried to get a lot of children's books, a lot of books that I read

614
01:09:38,110 --> 01:09:38,110
to my kids. And I'm also trying to find spanish books, fairly basic ones, but things that

615
01:09:45,610 --> 01:09:47,830
hopefully mothers have read to their children. And if every copy of brown bear, brown bear I can find disappears.

616
01:09:51,670 --> 01:09:51,670
I'm thrilled personally, and I'll keep stacking it until I don't know, I move out of

617
01:09:58,400 --> 01:10:00,280
parker whenever it is. And hopefully we would like to get to the point to put in others.

618
01:10:04,030 --> 01:10:04,030
yeah. So what's the capacity, how much, how many books can you put in at one time.

619
01:10:08,780 --> 01:10:10,840
it totally depends. We're hoping about 50, but if we use the bigger picture books, they take up a lot more

620
01:10:15,010 --> 01:10:17,450
space. So it just kind of depends. The unitarian one. I went up and looked at there, there's about 50 books in there, but

621
01:10:22,390 --> 01:10:24,760
like, you can't see them all very easily. I mean, you literally have to pull some out to look.

622
01:10:29,430 --> 01:10:29,430
yeah, and I think, you know, when you guys do run out, I think the community will be more

623
01:10:35,040 --> 01:10:35,040
than happy to donate their books, especially during the springtime when they're cleaning

624
01:10:39,300 --> 01:10:42,580
out their houses and things like that, or when the kids are growing up. And I mean, I think you're going to have a good community

625
01:10:46,980 --> 01:10:49,620
you know, any time. Or even on our website. I think that's a great, great place to

626
01:10:55,120 --> 01:10:58,590
are you guys going to register on the? We will if the city allows us to. Yes. Ok, the nice thing about that is, like you can I mean, you don't have to live in

627
01:11:03,750 --> 01:11:03,750
parker to come to it. You know, anybody can go and get a book.

628
01:11:10,710 --> 01:11:10,710
and we are personally purchasing all the books at this point or having them donated.

629
01:11:15,960 --> 01:11:15,960
they do have programs through this free little library where you can purchase set books

630
01:11:21,690 --> 01:11:21,690
or you can go online and order any books that they have listed.

631
01:11:25,740 --> 01:11:25,740
they also have a book club program where they and they change topics a couple of times

632
01:11:32,220 --> 01:11:33,480
where they have a topic. And they'd like you to have like a parker book that everyone's reading or a parker theme

633
01:11:39,000 --> 01:11:41,940
that everyone's doing. And then like maybe a community project. At this point, we are not planning on anything like that.

634
01:11:45,120 --> 01:11:45,120
the hope is just to have books available for people.

635
01:11:49,500 --> 01:11:53,070
I mean, we don't have a library in parker, you know, I don't know about anybody else, but I pay fifty dollars to be a member of the plano public library.

636
01:11:57,150 --> 01:11:59,850
so I have a couple questions. One, you mentioned and luke mentioned registering in the system.

637
01:12:04,590 --> 01:12:06,010
where is what is that? On the little and the actual littlefreelibrary.com there is a map and if you click on the

638
01:12:12,510 --> 01:12:12,510
map like I went into 75002 and there are 16 of them, there's one at an [inaudible] police

639
01:12:20,610 --> 01:12:23,640
station. There's one at lucas city hall. There's a bunch at people's houses.

640
01:12:26,220 --> 01:12:28,080
I also went into plano. There are seventeen in plano.

641
01:12:30,720 --> 01:12:30,720
you do not have to register and in order to be registered, you must have a steward who is

642
01:12:37,350 --> 01:12:39,330
in charge of it. So I don't know if leanne and I'll switch off or just one of us will do it just for

643
01:12:43,620 --> 01:12:47,160
somebody's got to do it, per say. But if you ever try and register yourself and you don't have a steward, they will not let

644
01:12:51,360 --> 01:12:54,300
you register yourself because the fear is you don't know what's there then. We'll next.

645
01:12:56,370 --> 01:12:58,320
let me say I'm like diana. I think it's I really think it's a great idea.

646
01:13:01,320 --> 01:13:03,930
and I think a library. Yeah, a free library would be tremendous.

647
01:13:06,870 --> 01:13:09,090
and I thank you all for doing what you're doing. Question about the box.

648
01:13:11,940 --> 01:13:11,940
now, you mentioned and we talked a little bit about this you mentioned that there's not a

649
01:13:16,830 --> 01:13:19,710
requirement to put the little sign. It is not required and not required that you register.

650
01:13:23,880 --> 01:13:23,880
ok, and the reason I ask I reached out to bethany this weekend because I have some

651
01:13:31,440 --> 01:13:31,440
concerns about the little the littlefreelibrary.org.

652
01:13:40,050 --> 01:13:40,050
it has a great initiative of start your own free library.

653
01:13:44,400 --> 01:13:46,050
and that's wonderful. But it also is pushing other agendas.

654
01:13:49,020 --> 01:13:49,020
but I have serious concerns about and right on their front page, it says announcing read

655
01:13:54,660 --> 01:13:54,660
in color. So it's it's a yeah, they're pushing it.

656
01:14:00,220 --> 01:14:02,280
it introduces reading color. It distributes diverse books that provide perspectives on racism and celebrate bipoc,

657
01:14:10,290 --> 01:14:14,190
whatever that is, and lgbtq voices. And yeah, I love everybody.

658
01:14:16,140 --> 01:14:17,910
I have I am not. Yeah. I don't distinguish what somebody chooses to be, but I don't want people to be.

659
01:14:27,840 --> 01:14:27,840
yeah. I don't want the city of parker to be associated with an organization that's

660
01:14:34,080 --> 01:14:36,420
pushing these kinds of things. When we've got books that are going to kids.

661
01:14:39,020 --> 01:14:39,020
now I have total faith that you will be watching the books and yeah, if you're watching

662
01:14:46,320 --> 01:14:46,320
the books and you don't put the sign, I might.

663
01:14:50,550 --> 01:14:53,430
that's a program you actually have to opt into. You don't opt out, either opt in or you just don't do it.

664
01:14:57,540 --> 01:14:59,730
and I actually went and looked. And if you go on the irs website, you can look up 990s for like parker women's club or

665
01:15:04,530 --> 01:15:06,760
anything like that. And I went and looked up theirs. I cannot find anything at all in their budget supporting this.

666
01:15:10,260 --> 01:15:10,260
and when you look at that program, it's specifically supported by a company.

667
01:15:15,240 --> 01:15:18,180
so I don't know if they're providing the major funding for it. I cannot promise you that twenty dollars in profit or whatever on this library that we're

668
01:15:25,680 --> 01:15:25,680
buying part of that doesn't go to it.

669
01:15:30,010 --> 01:15:30,010
the other thing that a lot of their profit goes to, actually more than 10 percent of their

670
01:15:35,010 --> 01:15:38,100
total funds, this company only has one employee. That's it. Everybody else is a volunteer.

671
01:15:41,100 --> 01:15:41,100
10 percent actually goes to putting free public libraries in like inner cities where they

672
01:15:46,950 --> 01:15:46,950
can't afford to do it, where there's no one like us that would do this.

673
01:15:52,020 --> 01:15:54,390
and they're also committed to putting books in it. And that was 10 percent of their budget in 2018.

674
01:15:58,230 --> 01:15:58,230
that was the last year I could find their financials online.

675
01:16:02,580 --> 01:16:02,580
I just you know, we see things where, you know, there is people pushing, you know, you're

676
01:16:09,900 --> 01:16:09,900
watching to make sure there's no shades of gray and those other kinds of books.

677
01:16:14,310 --> 01:16:14,310
but, yeah, putting the city of park or associating with an organization that's pushing

678
01:16:21,900 --> 01:16:21,900
another agenda is a concern.

679
01:16:29,670 --> 01:16:29,670
it sounds like you've thought about it and y'all aren't going to you're not going to be

680
01:16:35,250 --> 01:16:37,200
giving people the website. It's only people that really know about the website will find that you have got books

681
01:16:41,550 --> 01:16:43,140
here. Is that correct? And my guess is most of the people that are coming to this couldn't care less where

682
01:16:47,040 --> 01:16:49,110
there's another one of these. They just want to know where the closest one is.

683
01:16:51,810 --> 01:16:51,810
and I would ask that as a city, we don't promote their.

684
01:17:00,420 --> 01:17:03,840
when you go online, it says where it's located. But like it wouldn't say the city of parker did it.

685
01:17:07,440 --> 01:17:07,440
I mean, we can actually put donated by [inaudible] and [inaudible].

686
01:17:13,230 --> 01:17:13,230
yeah. I mean, and some of them actually give names, you know, so we could even have a

687
01:17:17,280 --> 01:17:17,280
name for our free public library that isn't parker free public library.

688
01:17:21,560 --> 01:17:23,960
I mean, if that's important. But it's on city, the city property.

689
01:17:27,150 --> 01:17:27,150
and again, I hear you and I and I appreciate your thinking about it and addressing the

690
01:17:33,420 --> 01:17:33,420
issue of, you know, the diligence of making sure the books are there.

691
01:17:38,590 --> 01:17:38,590
I just want to make sure that we aren't promoting this organization as a city, sending

692
01:17:46,350 --> 01:17:48,390
people there. Have a couple questions also.

693
01:17:50,610 --> 01:17:50,610
so where would this box be located?

694
01:17:54,630 --> 01:17:54,630
well, luke was actually suggesting kind of close to where you guys park, I think, here.

695
01:17:59,940 --> 01:18:03,000
but I was thinking we thought it would be better right. By the path going into the reserve.

696
01:18:05,310 --> 01:18:07,880
right by the parking there. Right across here. Yeah. So somebody could they would see.

697
01:18:09,860 --> 01:18:13,140
look out the window. I think that's a good idea. I do have a concern similar to what terry just expressed about the organization and even

698
01:18:22,620 --> 01:18:22,620
being associated in any way with an organization like that.

699
01:18:27,040 --> 01:18:27,040
so my. And it's very generous for you guys to be willing to donate this.

700
01:18:32,580 --> 01:18:35,100
I mean, that's just awesome. But my question is, did you consider having, like, one of the residents that does

701
01:18:41,460 --> 01:18:41,460
woodworking or something like that build a similar box?

702
01:18:47,460 --> 01:18:47,460
and if the municipal complex, what are we calling it?

703
01:18:52,680 --> 01:18:52,680
if it all gets done, we would like to donate a different one that's bigger that would

704
01:18:58,140 --> 01:18:59,820
have more books and stuff. At this point, though, knowing that everything's going to get torn up and everything, we

705
01:19:05,040 --> 01:19:05,040
really don't feel that now's the time for that.

706
01:19:09,570 --> 01:19:12,820
well, the the box could be moved. I mean, it depends on how it's constructed.

707
01:19:14,850 --> 01:19:14,850
so, you know, if it was even put in concrete and, you know, two by fours or however the

708
01:19:24,420 --> 01:19:24,420
however it's constructed and I assume it would be like two by fours and then some kind of

709
01:19:28,500 --> 01:19:31,890
siding on it and a roof. So would be watertight. But I mean, that's a fairly simple project.

710
01:19:35,870 --> 01:19:38,220
the wood ones don't last. I can tell you that church is falling apart.

711
01:19:41,320 --> 01:19:44,040
the wood ones don't last long at all. The wood ones, even if pressure treated all that, they just don't last long.

712
01:19:48,300 --> 01:19:48,300
my house, we had a wooden one by there within six months to a year, it was already

713
01:19:53,880 --> 01:19:53,880
falling apart just based on the usage it got, the elements it was in, it just started

714
01:19:58,830 --> 01:20:01,690
falling apart real quickly. Are you [inaudible]? I guess it depends on how it's constructed because, I mean, there are sheds that are in

715
01:20:08,340 --> 01:20:10,590
people's backyards that last for years. The problem is someone will leave the door open on it and it gets wet inside.

716
01:20:15,390 --> 01:20:17,840
it starts. It just causes a lot of problems. Are you are you concerned with doing it ourselves as opposed to doing it with this

717
01:20:24,540 --> 01:20:26,340
organization? I would rather not be associated with this organization, and I'm not personally or

718
01:20:33,710 --> 01:20:33,710
personally, I wouldn't be associated either, but I would rather the city separate itself

719
01:20:38,780 --> 01:20:41,960
from and not have anything to do with this organization. If that's the city's decision, which I'll be willing to do this without this organization

720
01:20:47,480 --> 01:20:50,780
being involved. I mean, we don't have any commitment. It's just going to be a longer time frame.

721
01:20:52,970 --> 01:20:52,970
we were just trying to get the and and get something that's going to last as long as

722
01:20:57,500 --> 01:20:57,500
possible and look good until right before it totally dies.

723
01:21:02,120 --> 01:21:02,120
how about if I help you get the the box built that's similar.

724
01:21:06,950 --> 01:21:10,400
maybe a little larger than this. I mean, I'd be willing to do that. It's just a time commitment and all that kind of thing and making sure it's as safe as

725
01:21:15,890 --> 01:21:15,890
possible.

726
01:21:20,160 --> 01:21:20,160
whatever you all decide.

727
01:21:24,540 --> 01:21:28,230
any other questions, comments? Ok. And when I had when we had our business in garland, we supported not this business,

728
01:21:36,570 --> 01:21:36,570
but for the people that wanted to build their own and and do these free libraries.

729
01:21:41,490 --> 01:21:43,830
and we donate a lot of books, too. But it was very, very successful.

730
01:21:46,270 --> 01:21:46,270
it didn't start off really well because people didn't know about it.

731
01:21:50,550 --> 01:21:53,550
and but we'd have to do some advertising. But it became a very strong thing for the kids that wanted to get a book like what you

732
01:21:59,370 --> 01:22:02,940
were saying. The family goes on vacation, they take a bunch of books with them, but there was always a supply of books.

733
01:22:04,990 --> 01:22:08,250
and I think it's great to get more people involved in that. And where we can do it without being part of that organization, I think is positive.

734
01:22:17,330 --> 01:22:17,330
ok, we have a decision to make on how we want to proceed, it sounds like we all are in

735
01:22:25,460 --> 01:22:28,160
favor of the free public library. The question will come down to do we do it on our own or do we do it through this

736
01:22:37,490 --> 01:22:37,490
organization? So think about it.

737
01:22:41,960 --> 01:22:41,960
and if someone wants to make a motion, I will certainly accept a motion.

738
01:22:49,730 --> 01:22:49,730
madam mayor the agenda item is for free public library, not necessarily a little the.

739
01:22:55,670 --> 01:22:58,700
it's not necessarily for the little, what's it's called? Little free library. So, ok, an approval of just the [inaudible].

740
01:23:03,610 --> 01:23:06,980
ok. Ok, thank you. So I would take on a motion for a donation to accept a donation of a free public library.

741
01:23:22,950 --> 01:23:22,950
I would like to make a motion to table this until the next meeting and then the meantime,

742
01:23:31,020 --> 01:23:31,020
maybe we can get together and come up with some alternative ways to get a box adequate or

743
01:23:40,080 --> 01:23:40,080
better than this and move forward with the project so you can move forward with the

744
01:23:46,170 --> 01:23:50,100
project. I understand that you're asking to table it. And I'm not suggesting that we go with a company necessarily that we're in disagreement

745
01:23:55,080 --> 01:23:55,080
or we agree we don't want to be with, but we're at an opportunity with the newsletter

746
01:24:00,360 --> 01:24:02,610
that you're that you do cindy. It could be an announcement to say coming soon, a free library.

747
01:24:08,040 --> 01:24:08,040
and since the newsletter doesn't go out very often, we'd miss an opportunity if we table

748
01:24:13,410 --> 01:24:15,750
it to stretch it out for another month or two. And I'm not sure what we'd gain by tabling it and coming back again.

749
01:24:21,000 --> 01:24:24,520
could you could you not? Well, can you just make a motion that there's one, but that it's one that has to be handmade and

750
01:24:30,270 --> 01:24:30,270
not registered on this website?

751
01:24:34,590 --> 01:24:36,240
I mean, I would be open to that. I mean, as long as because and that gives you an opportunity to work with them to find

752
01:24:40,620 --> 01:24:40,620
other vendors or other companies that can make it.

753
01:24:44,640 --> 01:24:44,640
I mean, but it also allows us to.

754
01:24:55,230 --> 01:24:55,230
open them and they repaint it, you know, to say free public library and stuff.

755
01:24:59,790 --> 01:25:02,250
so there are a lot of other options out there. This was just an easy weather protected.

756
01:25:05,310 --> 01:25:08,400
to try to get it in. Way to do it. Ok. At this time. We have a motion on the table.

757
01:25:10,950 --> 01:25:10,950
yes, you may. I'd like to withdraw the motion to table this and make a different motion

758
01:25:19,530 --> 01:25:19,530
that we approve the concept of the free public library without

759
01:25:29,580 --> 01:25:32,850
going through this vendor. Ok, so your motion is to approve the donation of the free public library, is that correct?

760
01:25:39,640 --> 01:25:42,950
and accepting our donation. Right? Ok. Ok, is there a second.

761
01:25:46,610 --> 01:25:46,610
I'll second. Ok, we have a motion and a second to approve the donation of the free public

762
01:25:53,670 --> 01:25:53,670
library with a homemade I don't know what to call it.

763
01:26:04,200 --> 01:26:06,540
[inaudible] custom construction box. Wonderful thing.

764
01:26:08,770 --> 01:26:12,300
any further discussion? Not hearing any. I will call for your vote.

765
01:26:13,830 --> 01:26:13,830
all those in favor of accepting and approving the donation of the free public library

766
01:26:20,490 --> 01:26:20,490
with the custom book box.

767
01:26:27,100 --> 01:26:30,160
[inaudible] ok, michael, do you have a question? Or are you voting?. Cutting out on that, so I was

768
01:26:39,940 --> 01:26:39,940
trying to understand are we stating specifically [inaudible] little free library?

769
01:26:47,010 --> 01:26:47,010
they they're accepting the free library from bethany and leanne and using, just can't use

770
01:26:55,120 --> 01:26:58,180
the little free library company. As a vendor.

771
01:26:59,760 --> 01:27:02,370
not using. Not using them. Yeah, ok. Thank you. Anything further?

772
01:27:09,160 --> 01:27:09,160
if not, I will call for your vote, all those in favor of approving, accepting the

773
01:27:14,560 --> 01:27:14,560
donation of the free public library with a custom crafted book box.

774
01:27:20,410 --> 01:27:23,680
please raise your right hand. Ok. Anybody opposed?

775
01:27:26,690 --> 01:27:30,040
ok, motion passes five zero. Thank you, ladies. Just as a comment and I'm putting cindy on the spot.

776
01:27:33,640 --> 01:27:33,640
I think this is awesome. Can we put an announcement out there in the newsletter that says

777
01:27:39,160 --> 01:27:39,160
coming soon, a book box something?

778
01:27:45,390 --> 01:27:49,090
yeah. It's ok with me. And I'd like to. Sure.

779
01:27:58,300 --> 01:27:58,300
leanne and bethany could probably provide you the words for it to have it however you want

780
01:28:03,100 --> 01:28:04,850
to do it. What they're talking about is cindy's getting ready to put out one of the newsletters so

781
01:28:10,330 --> 01:28:10,330
she can get that. And I really like to thank you all for coming forward with this.

782
01:28:14,620 --> 01:28:18,080
I think this is an awesome idea, great. Yes. Very good.

783
01:28:19,930 --> 01:28:19,930
thank you. Ok, I think you've got just about the rest of the agenda.

784
01:28:25,520 --> 01:28:29,350
I'm ready. Ok. Next up is consideration and or any appropriate action accepting the 2020 racial profiling

785
01:28:38,080 --> 01:28:39,850
and annual reports. Chief brooks?

786
01:28:42,240 --> 01:28:46,030
honorable mayor and city council. I'm richard brooks, the police chief. I'm pleased to report that the parker police department is in full compliance with all

787
01:28:51,430 --> 01:28:51,430
laws concerning racial profiling, as stated in the 2020 racial profiling report in the

788
01:28:58,390 --> 01:28:58,390
cover letter on page one and the summary of findings on page 32.

789
01:29:04,150 --> 01:29:04,150
additionally, the parker police department is compliant on its public information

790
01:29:09,010 --> 01:29:09,010
efforts, officer training and audits.

791
01:29:13,540 --> 01:29:13,540
I would like to point out that we received no complaints against officers in 2020.

792
01:29:20,020 --> 01:29:20,020
I would also like to advise the city council of the current situation concerning the

793
01:29:26,050 --> 01:29:29,440
texas commission on law enforcement. Beginning in 2019, [inaudible] was reviewed by the sunset advisory committee.

794
01:29:36,250 --> 01:29:36,250
the role of this committee, established in 1977, is to review the need for state agencies

795
01:29:43,330 --> 01:29:43,330
and to determine their effectiveness of the agency itself and their programs.

796
01:29:49,900 --> 01:29:49,900
the sunset advisory committee released its report on [inaudible] in november of 2020, and

797
01:29:56,710 --> 01:30:00,430
[inaudible] received an unfavorable report. The report concluded their agency was fragmented, had outdated systems with poor

798
01:30:06,010 --> 01:30:06,010
accountability, a lack of statewide standards and inadequate training of [inaudible]

799
01:30:12,280 --> 01:30:12,280
personnel. The advisory committee concluded [inaudible] was toothless.

800
01:30:19,900 --> 01:30:19,900
the advisory committee identified four specific issue areas with 12 recommendations for

801
01:30:27,100 --> 01:30:27,100
improvement. The texas police chiefs association is working closely with [inaudible] on

802
01:30:33,760 --> 01:30:33,760
any recommendation for reform of their agency to ensure departments and officers are not

803
01:30:42,490 --> 01:30:42,490
unnecessarily adversely affected by these reforms.

804
01:30:47,920 --> 01:30:47,920
additionally, kxan in austin, texas, investigative reporters ran a story titled failed

805
01:30:56,410 --> 01:30:56,410
collection efforts spotty data undermine texas racial profiling law.

806
01:31:03,130 --> 01:31:03,130
in this report, they uncovered that [inaudible] had not been collecting the required

807
01:31:09,010 --> 01:31:09,010
racial profiling data and had not been holding agencies accountable for failing to report

808
01:31:15,280 --> 01:31:15,280
data, conduct audits and comply with racial profiling law.

809
01:31:20,770 --> 01:31:20,770
this report prompted the arrest of one texas police chief and an email was sent from

810
01:31:26,260 --> 01:31:26,260
[inaudible] to all law enforcement agencies in texas.

811
01:31:30,430 --> 01:31:30,430
this email concluded by saying, please be advised that failure to submit the required

812
01:31:36,640 --> 01:31:36,640
report within the designated reporting period january 1st, 2021 to march 1st, 2021, may

813
01:31:46,540 --> 01:31:46,540
result in license action against the chief administrator and or civil penalties up to

814
01:31:51,580 --> 01:31:54,940
five thousand dollars against the agency. I would just like to thank the council for their support in allowing me to ensure the

815
01:31:59,410 --> 01:31:59,410
parker police department is compliant with its racial profiling reporting program, and

816
01:32:05,200 --> 01:32:08,860
I'm positive since it was on the agenda that was canceled. We got the report to [inaudible] by the march 1st deadline that y'all had in january,

817
01:32:14,230 --> 01:32:14,230
that they're not going to arrest me or find me 5000 dollars.

818
01:32:18,910 --> 01:32:22,060
if you have any questions about the racial profiling report. I'd be happy to answer those.

819
01:32:27,400 --> 01:32:30,380
any questions? Also included in the packet then was the department parker police department 2020 annual

820
01:32:37,300 --> 01:32:37,300
report. This is the second year of a five year program to provide a meaningful

821
01:32:43,810 --> 01:32:43,810
statistical data tool that will help us make sound decisions concerning future policing

822
01:32:49,840 --> 01:32:49,840
in parker and to memorialize programs and accomplishments in any given year.

823
01:32:56,590 --> 01:32:56,590
I'm encouraged with the data provided this year and that this report will be a valuable

824
01:33:01,450 --> 01:33:03,790
planning tool in the future. I'm happy to answer any questions about the

825
01:33:11,200 --> 01:33:11,200
and the response times two [inaudible].

826
01:33:15,580 --> 01:33:15,580
is that in line with what you want it to be for the city of parker's growth?

827
01:33:21,010 --> 01:33:21,010
because we are continuing to grow and it does not appear the crime rate is going up.

828
01:33:25,580 --> 01:33:28,480
so I guess I'm going to answer my own question there. I'm assuming that it's in line with where you want it to be.

829
01:33:31,660 --> 01:33:33,640
I am very encouraged with the numbers. Yes. Yes.

830
01:33:38,960 --> 01:33:38,960
help me understand. So the crime rate is not going up, but it seems like we have more

831
01:33:43,110 --> 01:33:43,110
reported offenses in 2020 versus 2019, it was like 12 percent.

832
01:33:47,790 --> 01:33:50,450
but that's expected. Is that and expected. As population grows. And again, parker is unique because we're dealing with so few numbers

833
01:33:57,510 --> 01:33:57,510
that one particular incident of a child or a teenager walking down the street

834
01:34:03,870 --> 01:34:07,650
burglarizing 10 vehicles can sway those numbers. That's why I want to emphasize that this is a five year project.

835
01:34:13,200 --> 01:34:13,200
and when we get a longer look at what's going on in parker, we can make a more reliable

836
01:34:19,230 --> 01:34:19,230
assessment of needs moving forward.

837
01:34:24,240 --> 01:34:24,240
one thing that I was encouraged by is that the response time seemed to be both.

838
01:34:28,650 --> 01:34:31,890
I mean, seemed to be pretty much similar. I know we had a spike in april for the priority two it was a little delayed, but it seems

839
01:34:37,110 --> 01:34:37,110
pretty much across the board that whether you have a priority one call or a priority two

840
01:34:41,370 --> 01:34:44,310
call, it's pretty much the same kind of response time, which is pretty good. And I'm encouraged about that.

841
01:34:46,840 --> 01:34:46,840
can you refresh my memory as to why we started last year with tracking this?

842
01:34:52,260 --> 01:34:52,260
I mean, you had you had these reports from previous years, but we only have two years

843
01:34:57,420 --> 01:35:01,410
worth. We weren't collecting the same number. The first step was to get the records management system in place.

844
01:35:05,490 --> 01:35:05,490
so we're not doing a manual counting based on what an officer put in his spreadsheet.

845
01:35:14,670 --> 01:35:14,670
so we're now relying on the records management system to provide this data.

846
01:35:20,280 --> 01:35:23,940
so we got it up and running. Year one was last year. Now, year two, in five years from now, we're counting comparing apples to apples, not

847
01:35:29,700 --> 01:35:31,320
oranges and lemons. And whatever we were doing prior to that was a manual system that was not reliable.

848
01:35:39,690 --> 01:35:39,690
I feel comfortable with these numbers that they're reliable.

849
01:35:44,910 --> 01:35:46,490
I just have one last question. On the accidents. The five year we've seen, like in 2019, we've had between 2019, 2020,

850
01:35:53,310 --> 01:35:53,310
we've seen a significant increase on the injuries, major injury accidents from 13 to 30.

851
01:35:58,590 --> 01:35:58,590
is there any way to isolate the areas in parker that we're seeing the major accidents,

852
01:36:04,050 --> 01:36:05,220
the injury accidents? And is there anything that we can do to try to mitigate that in the coming years?

853
01:36:10,800 --> 01:36:14,100
maybe? We do. We do. Look at that monthly. We get a report of why a particular accident occurred.

854
01:36:18,700 --> 01:36:18,700
[inaudible] what caused that injury accident.

855
01:36:23,280 --> 01:36:23,280
and then we try to direct enforcement action to that particular area and to what let's

856
01:36:30,210 --> 01:36:30,210
say it's ran a red light violation, was responsible for five of those.

857
01:36:35,100 --> 01:36:35,100
then we try to concentrate our enforcement efforts on that running a red light.

858
01:36:53,630 --> 01:36:53,630
we would we would agree

859
01:36:59,990 --> 01:37:03,110
any other questions for the chief? Great job. I really appreciate it.

860
01:37:05,990 --> 01:37:05,990
and then also, I would like to just add something that particular here about the

861
01:37:10,070 --> 01:37:10,070
department. On march 1st, 1971, the parker city council officially acted by orders to

862
01:37:19,190 --> 01:37:22,310
create the first law enforcement agency in parker. Yesterday marked our fiftieth anniversary.

863
01:37:25,310 --> 01:37:25,310
over those 50 years, many officers, employees have served the department.

864
01:37:29,480 --> 01:37:29,480
I would like to take this opportunity to thank those that came before us for their

865
01:37:33,500 --> 01:37:33,500
contribution to our department and the role they played in where we are today.

866
01:37:38,720 --> 01:37:41,270
I'm very proud of our organization. We have very dedicated professional staff that serves our city.

867
01:37:44,960 --> 01:37:44,960
they consistently provide excellent service to our residents and those visiting parker.

868
01:37:50,810 --> 01:37:50,810
I would like to take this occasion to thank each of them for their service, and I

869
01:37:55,100 --> 01:37:58,070
encourage all of you to do that as well. Our team has a few mementos to provide each of you to commemorate this milestone.

870
01:38:04,280 --> 01:38:04,280
and we plan to use these in our interactions with our citizens, and the children in

871
01:38:08,780 --> 01:38:12,140
parker for the remainder of the year. This week will also adorn our patrol vehicles with a sticker to mark the occasion.

872
01:38:18,380 --> 01:38:18,380
and these stickers will look like the fiftieth anniversary side of the challenge going

873
01:38:23,240 --> 01:38:25,500
that I'm about to provide you. I would like to thank all the councils, especially this council, over the 50 years of

874
01:38:29,420 --> 01:38:33,320
their support in making this a great organization. And I would also like to thank the citizens of parker for their awesome support of the

875
01:38:37,700 --> 01:38:37,700
employees. I look forward to many more years of excellent police service in parker.

876
01:38:42,980 --> 01:38:42,980
and having said that.

877
01:39:02,750 --> 01:39:06,700
we have one reserve officer with 50 years experience. Was he here from day one?

878
01:39:18,620 --> 01:39:18,620
.

879
01:39:31,500 --> 01:39:31,500
yeah. Yeah, but did you get caleb

880
01:39:41,500 --> 01:39:41,500
one? Yes.

881
01:39:49,670 --> 01:39:49,670
yeah, we have to. Y'all got one of each, but the officers have their own box to hand out

882
01:39:55,180 --> 01:39:56,750
[inaudible]. Ok. At this time, I would take a motion to accept the racial profiling report

883
01:40:07,190 --> 01:40:08,780
and the annual report. I'll make a motion to accept both reports as is.

884
01:40:12,440 --> 01:40:12,440
ok. We have a motion from council member abraham to accept the racial profiling and annual

885
01:40:18,710 --> 01:40:22,220
report of the police department. Is there a second? I second that.

886
01:40:23,960 --> 01:40:23,960
we have a motion and a second that we accept the 2020 racial profiling and annual report

887
01:40:32,630 --> 01:40:34,010
of the police department? Is there any further discussion?

888
01:40:37,100 --> 01:40:39,050
ok, then I'll call for your vote. Please raise your right hand if you are in favor.

889
01:40:42,810 --> 01:40:46,790
anyone opposed. Ok, is that in favor?

890
01:40:48,580 --> 01:40:48,580
ok. I'm in favor.

891
01:40:57,050 --> 01:40:58,740
ok. Thank you michael. It passes five zero.

892
01:41:01,880 --> 01:41:01,880
thank you. Next, chief brooks will stay right with us and talk about resolution number

893
01:41:09,230 --> 01:41:09,230
twenty twenty one dash six five nine regarding the wylie jail services inter local

894
01:41:15,890 --> 01:41:19,390
agreement, honorable mayor and city council. I'm richard brooks, the police chief.

895
01:41:21,410 --> 01:41:21,410
on january 1st, 2021, the wylie police department opened a new detainee lockup or holding

896
01:41:28,370 --> 01:41:28,370
facility. The wylie police department has decided to offer jail services to other smaller

897
01:41:34,250 --> 01:41:34,250
jurisdictions. This agreement will provide handling, processing, housing and detention of

898
01:41:40,850 --> 01:41:44,300
persons arrested by the parker police department. The inter local cooperative agreement for jail services is a standard agreement which has

899
01:41:49,280 --> 01:41:49,280
been reviewed and approved by our city attorney and the city of wylie.

900
01:41:54,770 --> 01:41:54,770
I would like to point out a few sections of the agreement, section three zero one.

901
01:41:59,600 --> 01:41:59,600
the fee for an inmate is 125 dollars per day or portion of a day.

902
01:42:06,680 --> 01:42:06,680
fees are reviewed annually by wylie with notification to parker prior to an increase.

903
01:42:12,950 --> 01:42:16,250
section 302 we're billed quarterly. The other cost of services refers to costs described in section 505 e, where wylie incurs

904
01:42:24,860 --> 01:42:24,860
personnel costs associated with detainee protection at a medical facility.

905
01:42:31,520 --> 01:42:31,520
we will have to reimburse wylie should parker police department be unable to relieve

906
01:42:36,710 --> 01:42:36,710
wylie police department within one hour at a medical facility.

907
01:42:42,380 --> 01:42:45,110
we believe will be able to meet that hour. A significant benefit to entering into this agreement is that the parker police department

908
01:42:50,180 --> 01:42:50,180
will be able to house detainees on class c misdemeanor warrants.

909
01:42:55,670 --> 01:42:55,670
the city of parker has been unable to house detainees on these charges at the collin

910
01:42:59,750 --> 01:42:59,750
county jail. Having this facility will allow the city of parker to enter all parker

911
01:43:06,500 --> 01:43:06,500
municipal court warrants into the tcincic regional database.

912
01:43:12,740 --> 01:43:12,740
any person who's wanted by the city of parker, who encounters law enforcement in our

913
01:43:17,630 --> 01:43:17,630
check through the system, will be identified to that officer as wanted.

914
01:43:22,670 --> 01:43:22,670
the city of parker will most assuredly see an increase in warrant clearances through this

915
01:43:26,900 --> 01:43:30,410
agreement. I recommend approval of this agreement. We'd be happy to answer any questions that you may have.

916
01:43:33,500 --> 01:43:33,500
would you talk just a little bit about why you feel it's a good idea to move our jail

917
01:43:39,590 --> 01:43:41,480
services from collin county to wylie? Sure, the current collin county facility is farther away than wylie.

918
01:43:48,890 --> 01:43:48,890
the processing time into the jail at collin county, we had one go last week was about 92

919
01:43:58,400 --> 01:43:58,400
minutes. The officer was there before clearing the jail.

920
01:44:03,410 --> 01:44:03,410
and we are going to significantly cut that time in wylie.

921
01:44:08,090 --> 01:44:09,950
number one, they're not as busy. Number two, they agree that our situation dictates that they be moved to that facility

922
01:44:16,280 --> 01:44:16,280
quicker. So we're going to set up a process, we'll be able to walk in, do the paperwork,

923
01:44:23,660 --> 01:44:27,230
hand over their property, and that officer cleared back in the city. So the drive time is going to be reduced, the processing time is going to be reduced,

924
01:44:31,370 --> 01:44:31,370
which gets that parker officer back into the city, in a much quicker time, we've had

925
01:44:37,380 --> 01:44:37,380
instances where we've been at the collin county jail for more than four hours, where an

926
01:44:44,450 --> 01:44:47,850
officer's just sitting there with a prisoner waiting to be processed. That's not the standard time.

927
01:44:49,690 --> 01:44:49,690
90 minutes is more standard, but we're hoping to cut that down to 30 minutes tops at the

928
01:44:55,830 --> 01:44:59,700
wylie facility. And so we're going to reduce drive time. We're going to reduce processing time, which gets that officer back here quicker.

929
01:45:03,810 --> 01:45:03,810
so this is a very exciting thing for us to consider.

930
01:45:09,420 --> 01:45:09,420
so I'm very happy about this situation.

931
01:45:14,580 --> 01:45:14,580
could you talk about our liability?

932
01:45:18,930 --> 01:45:18,930
wylie versus collin county?

933
01:45:23,060 --> 01:45:23,060
in [inaudible] the liability that we assume?

934
01:45:27,850 --> 01:45:27,850
no, basically, they're the same.

935
01:45:32,160 --> 01:45:32,160
wylie did have a section in there that we through the city attorney

936
01:45:41,570 --> 01:45:41,570
the there was a lot of back and forth on the civil liability section of this contract

937
01:45:46,110 --> 01:45:46,110
because the first draft was much more.

938
01:45:53,930 --> 01:45:53,930
much more onerous on the city of parker than the final version, this is the wording is a

939
01:45:58,820 --> 01:45:58,820
little different, but we think that the deal, the liability accepted liability with city

940
01:46:06,080 --> 01:46:09,590
of parker is similar to that of collin county. We will not accept the way the final draft came in the indemnity section.

941
01:46:16,220 --> 01:46:16,220
we are not accepting any liability for any negligence or misconduct on the part of the

942
01:46:23,450 --> 01:46:23,450
wylie officers. It's only if something natural occurs that in their care of our

943
01:46:30,470 --> 01:46:30,470
prisoners. The answer to your question is it's the endgame is the same as the collin

944
01:46:37,010 --> 01:46:37,010
county contract. The wording is just a little different.

945
01:46:42,110 --> 01:46:42,110
the type of you had mentioned what class of offense would

946
01:46:52,130 --> 01:46:52,130
qualify for the wylie jail versus collin county jail, I can't remember what you said.

947
01:46:58,040 --> 01:46:58,040
well. But my question is at one hundred and twenty five dollars, is that what it is?

948
01:47:06,410 --> 01:47:09,200
one hundred twenty five dollars a day? Is that I mean, is that a losing proposition for us or how does that affect us on the

949
01:47:18,830 --> 01:47:22,310
financial side? No, I don't believe so. I believe it's going to be a benefit to us.

950
01:47:24,140 --> 01:47:24,140
on the financial side, we will take every person arrested to the wylie facility from

951
01:47:32,000 --> 01:47:35,270
capital murder to a class c misdemeanor. So they'll all go there.

952
01:47:37,340 --> 01:47:37,340
but the class c misdemeanor part that I was talking about is allowing us to put our

953
01:47:42,710 --> 01:47:44,390
warrants on the computer. So we're going to see a huge it should see a significant increase in revenue from warrants

954
01:47:51,170 --> 01:47:53,810
because currently we can't put them on the computer. The only person that knows someone is wanted on a parker warrant is laurie

955
01:47:59,420 --> 01:47:59,420
if we run across someone who has a warrant, parker officers don't even know they're wanted

956
01:48:04,730 --> 01:48:04,730
because they're not on the system, because we're going to be able to do that.

957
01:48:09,710 --> 01:48:09,710
so the the going from 125 dollars to pay the city of wylie instead of ninety seven dollars

958
01:48:16,910 --> 01:48:16,910
to pay collin county that 28 dollar difference, we're going to more than recoup that in

959
01:48:25,580 --> 01:48:25,580
revenue from being able to put our warrants on the computer.

960
01:48:35,090 --> 01:48:35,090
so typically class c misdemeanor, that's settled like within hours or I mean, they're

961
01:48:44,990 --> 01:48:47,300
not in there for days and days, right? Typically. Yeah, but they won't be in there.

962
01:48:53,210 --> 01:48:53,210
we have talked with our municipal court judge.

963
01:48:57,980 --> 01:48:57,980
so if there is a municipal court warrant in the city of wylie and the person is going to

964
01:49:05,150 --> 01:49:05,150
be there for an extended period of time, what would happen then is the judge would say,

965
01:49:10,940 --> 01:49:10,940
you're going to do time served, so you're going to get so much credit per day being

966
01:49:15,410 --> 01:49:15,410
there. Well, we would factor in the cost into that per day to get them out of the jail.

967
01:49:23,870 --> 01:49:23,870
if it if it's a, let's say, an assault class a assault, they'll be transferred to the

968
01:49:30,440 --> 01:49:34,040
county had at minimum of every other day. A bus is going to come pick them up.

969
01:49:36,140 --> 01:49:36,140
so we would no longer be charged on wylie's charge.

970
01:49:40,160 --> 01:49:41,990
so longest they'll sit. There is three days that we would be charged.

971
01:49:47,540 --> 01:49:51,230
they would be transported to the county they become the county's prisoner we're no longer charged.

972
01:49:59,070 --> 01:49:59,070
not on b or above, but we would recoup it somewhat on the municipal court revenues from

973
01:50:06,090 --> 01:50:06,090
the warrants. Ok how many how many jail days did we pay for last year in 2020?

974
01:50:15,480 --> 01:50:19,320
not 100 percent sure, but it wasn't very many. Yeah.

975
01:50:22,470 --> 01:50:22,470
yeah, it's going to go up significantly because we're now going to be able to put warrant

976
01:50:29,700 --> 01:50:32,040
only arrest in the jail. So it's going to go up, but it's not going to go up.

977
01:50:36,930 --> 01:50:36,930
my feeling is it's not going to go up more than the revenue that the increase in revenue

978
01:50:42,540 --> 01:50:42,540
generated from serving warrants across the our region is, is I don't know what the

979
01:50:50,370 --> 01:50:50,370
[inaudible] region is, but I believe it's about 27 counties that they'll know that

980
01:50:54,960 --> 01:50:54,960
parker person is wanted. And there's another agenda item below this that we'll get into

981
01:51:00,990 --> 01:51:04,160
to speed that process up. Grant, do you know how much, how much, how many jail days we paid for last year?

982
01:51:16,320 --> 01:51:17,960
I would agree with that. Chief. I've just got a quick question on the language here on section three point zero

983
01:51:21,680 --> 01:51:25,200
one, it's as a fee for an inmate's a hundred twenty five dollars a day or a portion of the day. So it doesn't matter if they're there for four hours or for 24 hours.

984
01:51:30,990 --> 01:51:32,670
it's still one hundred twenty five dollars, right? Correct. So then why do we even have a portion of the day?

985
01:51:35,130 --> 01:51:38,710
why would you say twenty five hundred twenty five dollars per day. Is that just because of the legal issue?

986
01:51:47,140 --> 01:51:51,030
if the wording was 125 per day. They're afraid that we would argue it was only a day and a half.

987
01:51:54,750 --> 01:51:54,750
yeah. So if we bring them in to eleven o'clock at night on the first and they bond out at

988
01:52:00,990 --> 01:52:00,990
two am on the second, we're going to get charged 250 dollars and they were three hours.

989
01:52:07,260 --> 01:52:07,260
that's just the way it is.

990
01:52:13,970 --> 01:52:15,800
we'll just hang on to him until. 12:01. Yeah, kind of defeats the whole purpose of what we're trying to.

991
01:52:20,800 --> 01:52:20,800
buy whataburger, you know, get them some nice to eat.

992
01:52:30,950 --> 01:52:30,950
resolution number twenty twenty one, dash six fifty nine for the inter local jail services

993
01:52:38,330 --> 01:52:41,100
agreement between the city of parker and city of wylie. Ok, we have a motion for approval of resolution number two zero two one dash six five nine

994
01:52:48,980 --> 01:52:48,980
resolution of the inter local jail of services agreement between city of parker and the

995
01:52:55,310 --> 01:52:58,130
city of wylie. Is there a second? I'll move to second. We have a motion and a second of resolution number two zero two one

996
01:53:04,700 --> 01:53:06,830
dash six five nine. Is there any further discussion?

997
01:53:10,670 --> 01:53:13,100
not hearing any. I'll call for your vote. All those in favor of approving resolution number two zero two one dash six five nine, an

998
01:53:20,000 --> 01:53:20,000
inter local jail service agreement between the city of parker and the city of wylie.

999
01:53:25,040 --> 01:53:27,560
please raise your right hand. Ok, anybody change their mind?

1000
01:53:30,140 --> 01:53:32,360
ok, passes five zero. Thank you. Ok, chief.

1001
01:53:34,820 --> 01:53:34,820
now we're to.

1002
01:53:41,850 --> 01:53:41,850
consideration and or any appropriate action on resolution number two zero two one dash six

1003
01:53:47,520 --> 01:53:47,520
six zero regarding the electronic warrant payment program.

1004
01:53:53,280 --> 01:53:56,900
honorable mayor and city council, I'm richard brooks the police chief. In 2012, the north central texas council of governments released a request for proposals

1005
01:54:04,830 --> 01:54:04,830
for merchant provider hosted electronic payment processing of warrants, bail and other

1006
01:54:11,490 --> 01:54:11,490
fines through myriad payment methods, including, but not limited to swipe, telephone,

1007
01:54:18,000 --> 01:54:20,490
computer and kiosk. Government payment services inc.

1008
01:54:22,620 --> 01:54:22,620
all paid was awarded the contract on august 1st, 2012.

1009
01:54:27,900 --> 01:54:27,900
since that date, 28 municipalities have joined this service to provide an efficient

1010
01:54:35,010 --> 01:54:35,010
payment system concerning warrants, bails and other fines.

1011
01:54:39,660 --> 01:54:39,660
this item is a request for the city of parker to join this free service to provide an

1012
01:54:45,630 --> 01:54:45,630
effective and efficient manner for citizens to pay warrants issued by the parker

1013
01:54:50,850 --> 01:54:54,330
municipal court throughout the metroplex area. All paid exchange cogs electronic warrant payment program is a patented electronic

1014
01:55:02,520 --> 01:55:02,520
warrant payment system that links regional, county and local agencies into a single smart

1015
01:55:09,270 --> 01:55:11,850
enforcement payment network. This system allows participating agencies to process warrants originating from other

1016
01:55:17,970 --> 01:55:21,450
participating agencies on site. It delivers real time warrant resolution remotely to all participating jurisdictions.

1017
01:55:27,900 --> 01:55:27,900
it delivers next day banking transfers for all exchange payments processed by member

1018
01:55:34,350 --> 01:55:34,350
agencies. It reduces officer exposure to the dangers of effecting arrest for simple bench

1019
01:55:41,610 --> 01:55:41,610
warrants. It mitigates agency liability and responsibility for offender safety during

1020
01:55:48,210 --> 01:55:51,090
transportation or housing. All paid exchange features toll free 24/7 365 days a year payment specialist for

1021
01:55:59,700 --> 01:56:01,770
customers and payers. The service is provided at no cost to the agency or city.

1022
01:56:06,510 --> 01:56:06,510
the defendants pay a reasonable convenience fee for each transaction.

1023
01:56:11,760 --> 01:56:15,270
internal controls and reporting features are provided. Allowing adequate revenue tracking and prompt dismissal of warrants.

1024
01:56:19,990 --> 01:56:19,990
I request approval of this resolution to become a participating agency with all paid

1025
01:56:25,770 --> 01:56:25,770
exchange. Troy crow, senior account executive sales payment services with all pay, is here

1026
01:56:32,580 --> 01:56:32,580
tonight to answer any questions you may have as am I.

1027
01:56:38,460 --> 01:56:38,460
questions? Do you have a

1028
01:56:47,950 --> 01:56:47,950
question?

1029
01:56:57,070 --> 01:56:59,620
that's pretty vague. You know, not that it would affect us, but I would just it's just very vague, that's all.

1030
01:57:08,500 --> 01:57:12,190
well, let's get specific. There you go. Good evening. My name is. My name is troy crow.

1031
01:57:14,170 --> 01:57:14,170
as chief said, I'm a senior account executive for the state of texas for all paid.

1032
01:57:18,940 --> 01:57:21,870
I currently hold a masterpiece officers license in the state of texas. I also hold court clerk certification in the state of texas.

1033
01:57:26,440 --> 01:57:26,440
so if nothing else. I speak the language.

1034
01:57:30,610 --> 01:57:30,610
the rate is a rate that was determined by cog when the contract was let.

1035
01:57:35,290 --> 01:57:35,290
it's an rfp, so we have to go by that rate and that rate is five percent.

1036
01:57:41,360 --> 01:57:44,660
any bond, any bail is five percent under the contract. So if they pay, if they have a warrant with a 500 dollar bond, they're going to pay an

1037
01:57:53,060 --> 01:57:56,510
additional twenty five dollars on top of that to cover the rate. You never see that.

1038
01:57:57,580 --> 01:58:00,860
that's entirely transparent to you all. You never write us a check. It comes straight off the top.

1039
01:58:02,780 --> 01:58:02,780
but the blessing about this is that unlike most of merchant processing systems, you, the

1040
01:58:10,370 --> 01:58:10,370
city, receive 100 percent of the revenue that you're due every time.

1041
01:58:17,030 --> 01:58:20,960
the other thing that's different about us, which is not true about any other processor out there, is every single payment that is processed through our system is guaranteed 100

1042
01:58:28,070 --> 01:58:30,020
percent certainty of funds. There are no chargebacks ever for any reason, even for fraud.

1043
01:58:35,660 --> 01:58:35,660
so you always get your money and you always get everything that you're owed.

1044
01:58:40,760 --> 01:58:44,240
[inaudible] now, are the two resolutions working together beginning to make better sense to you? Yes.

1045
01:58:45,640 --> 01:58:48,320
good. Did that answer your question? It does thank you. Good. Anything else?

1046
01:58:50,780 --> 01:58:53,660
I just have one question. I think it talks a little bit about this earlier. But just to clarify, this is only for the warrants right now.

1047
01:58:57,230 --> 01:58:57,230
right. But I understand you guys are thinking also about in the future maybe to handle

1048
01:59:02,990 --> 01:59:05,150
traffic citations, that's the one that we always end up waiting on.

1049
01:59:07,880 --> 01:59:07,880
all paid is a company that has been in been in business for 23 years now.

1050
01:59:12,950 --> 01:59:15,500
all we do is always serve is government. And our key, our base, our bedrock service is municipal courts, fines of fees and jail

1051
01:59:24,120 --> 01:59:27,720
and bail. And that's where we come from, we can provide you that service. The rates are different. They're not controlled by the contract.

1052
01:59:31,410 --> 01:59:31,410
in fact, the rate of the window for a for an in person [inaudible] would be three and a

1053
01:59:36,020 --> 01:59:38,720
half percent, which is under the state cap. It's a percentage more than what you're appearing to pay right now at your current

1054
01:59:42,740 --> 01:59:45,410
processor at least on the utility side. But we do all that.

1055
01:59:50,500 --> 01:59:52,000
any other questions? Discussion. Ok, then I would take a motion, a motion regarding resolution number twenty

1056
02:00:00,010 --> 02:00:01,550
twenty one dash six six zero. I'll jump out there.

1057
02:00:04,360 --> 02:00:04,360
I'll make a motion that we approve resolution number twenty twenty one dash six six zero

1058
02:00:09,530 --> 02:00:12,640
regarding electronic warrant payment program. Ok, is there a second.

1059
02:00:16,960 --> 02:00:18,670
I'll make a motion to second. Ok, we have a motion by mayor pro tem standridge and a second by council member abraham

1060
02:00:25,930 --> 02:00:25,930
to approve resolution number twenty twenty one dash six six zero regarding the electronic

1061
02:00:32,860 --> 02:00:35,440
warrant payment program. Any further discussion?

1062
02:00:38,590 --> 02:00:38,590
I just have one question that I didn't ask toby earlier.

1063
02:00:42,880 --> 02:00:45,320
how long does it take to install it? [inaudible] I'm going to say to you that we'll have a full and up and running within 60

1064
02:00:51,700 --> 02:00:53,670
days, 60 to 90 days. The process has to take place.

1065
02:00:55,960 --> 02:00:55,960
once the paperwork, once you guys or the mayor or the city manager on

1066
02:01:10,450 --> 02:01:10,450
[inaudible]. As soon as I receive the paperwork, we began [inaudible] in the back.

1067
02:01:18,520 --> 02:01:18,520
all the training and all the installation and all that [inaudible] information I have

1068
02:01:27,640 --> 02:01:27,640
gathered to get this done, 60 days, early ninety days, tops.

1069
02:01:33,130 --> 02:01:35,410
and that's pretty [inaudible]. But the nice to know about it, that there is no software that's installing our systems,

1070
02:01:41,380 --> 02:01:41,380
it's all done [inaudible].

1071
02:01:52,070 --> 02:01:56,000
thank you. Ok. Ok. Anyone else have any additional questions, discussion?

1072
02:02:00,230 --> 02:02:02,990
if not, then I will call for your vote. All those in favor of approval of resolution number two zero one dash six six zero

1073
02:02:09,680 --> 02:02:09,680
regarding the electronic warrant payment program, please raise your right hand.

1074
02:02:16,010 --> 02:02:18,320
anyone oppose? Your opposed? [inaudible] michael you're for, correct?

1075
02:02:29,950 --> 02:02:32,820
hand signal up or down. [laughter] ok, thank you.

1076
02:02:38,560 --> 02:02:38,560
the motion passes five zero, thank you.

1077
02:02:45,300 --> 02:02:49,200
thank you very much. That was a little delay is kind of weird. Oh, ok.

1078
02:02:50,700 --> 02:02:50,700
next, any is does anybody have anything they would like to add at future agenda items at

1079
02:02:57,030 --> 02:02:57,030
this time? As you know, you can always email me things at any point in time to be put on

1080
02:03:02,790 --> 02:03:04,590
the future agenda items. Anything to be added now?

1081
02:03:10,030 --> 02:03:10,030
I do have the financial, don't worry about it, the financial meeting, ok?

1082
02:03:18,870 --> 02:03:20,050
ok. Next is the emergency communication commit.

1083
02:03:34,050 --> 02:03:34,050
ok, this is this is just as as good as time as any.

1084
02:03:39,920 --> 02:03:39,920
we need to have a planning committee, a planning session, and we generally have it in late

1085
02:03:49,170 --> 02:03:52,470
april or when it's not a covid year. We generally have it in late april or early may.

1086
02:03:56,340 --> 02:03:56,340
would y'all look at your schedules and see when y'all might be available and luke tell me

1087
02:04:02,040 --> 02:04:05,280
what's good for the staff to have. The planning meeting.

1088
02:04:06,570 --> 02:04:06,570
late april won't work because of early voting.

1089
02:04:21,880 --> 02:04:24,730
we can watch me at the fire department. Fire station. Yeah. Huh?

1090
02:04:28,180 --> 02:04:28,180
that's cabo. That's different.

1091
02:04:32,830 --> 02:04:32,830
oh, well, then it'll have to be after my won.

1092
02:04:37,000 --> 02:04:40,870
I hadn't even thought about that. You're right. So if y'all want to look at your schedule and let me know if at all possible, we would

1093
02:04:48,070 --> 02:04:48,070
like to start the planning session at noon or somewhere in there so we can get finished

1094
02:04:55,360 --> 02:04:58,600
with it without keeping staff over time. Yeah, if it's not possible, it's not possible.

1095
02:05:01,360 --> 02:05:01,360
but please be looking at that and send either myself or luke the two or three dates that

1096
02:05:10,240 --> 02:05:10,240
are good for you. Ok, ok.

1097
02:05:14,740 --> 02:05:14,740
the other thing we need to schedule a date for is we were going to have a disaster

1098
02:05:21,850 --> 02:05:21,850
debriefing. We wanted to look at all the things that happened during the freeze, the

1099
02:05:27,610 --> 02:05:29,260
good, the bad and the ugly. So we don't repeat the mistakes we made and that we are better prepared for things that

1100
02:05:37,270 --> 02:05:39,400
come up the next time. I will say that I think that gary and the water department guys, as well as all the

1101
02:05:47,800 --> 02:05:50,740
public works, y'all did an awesome job gary, y'all really did. [applause] y'all probably don't know this, but the guys stayed here.

1102
02:05:58,840 --> 02:05:58,840
they didn't go home because they were afraid they couldn't get back and they knew they

1103
02:06:03,160 --> 02:06:03,160
needed to be here to turn off water, to turn on water and do all the things, scrape, you

1104
02:06:09,880 --> 02:06:09,880
know, break. Gregory's street [inaudible] was scraping the streets.

1105
02:06:14,620 --> 02:06:14,620
I mean, y'all just did, I'm just so thankful.

1106
02:06:19,060 --> 02:06:21,940
thank you very much. All of your guys. Y'all just were outstanding.

1107
02:06:24,900 --> 02:06:26,380
since you're talking about that. Not near as not near is having an impact as gary and his group did.

1108
02:06:31,510 --> 02:06:31,510
but I think that the some of the council and the city administration did a great job and

1109
02:06:37,300 --> 02:06:37,300
and doing some of the things behind the scenes and getting electricity turned on and

1110
02:06:42,670 --> 02:06:42,670
moving forward. Yeah, you're correct with luke and grant getting out payroll.

1111
02:06:48,850 --> 02:06:52,000
and I don't even want to talk about how that might have been done. The chief and his people, the fire chief and your people, because they were they were

1112
02:06:58,360 --> 02:07:02,050
going out constantly with various things. I mean, we were busier in that week than we've ever been.

1113
02:07:09,970 --> 02:07:13,690
it was just amazing. And it's amazing that it all came together. And I am just so proud the staff here, every last one of them and every last person that

1114
02:07:20,440 --> 02:07:24,340
was out working. Y'all are just great. And the people that made phone calls and took care of.

1115
02:07:27,440 --> 02:07:27,440
I mean, it was it was just a great effort of everybody.

1116
02:07:31,900 --> 02:07:31,900
and a lot of citizens were involved in helping too.

1117
02:07:36,610 --> 02:07:36,610
and michael, even, you know, like was in tech, was in town and charging his phone with his

1118
02:07:44,320 --> 02:07:44,320
grandchild motor car or razor, what do you call those?

1119
02:07:52,290 --> 02:07:53,740
little rc car. Little rc car. That's the only way we had to charge phones up.

1120
02:07:57,370 --> 02:08:00,370
I mean, amazing. But everybody did a great job.

1121
02:08:03,610 --> 02:08:03,610
but we need to know, again, a date that's available where we can sit down and talk about

1122
02:08:10,450 --> 02:08:10,450
disaster debriefing, what worked, what didn't work, what we need to change, what we need

1123
02:08:15,700 --> 02:08:17,770
to keep the same or enhance. So, again, if you can send dates on that, that would be helpful.

1124
02:08:30,170 --> 02:08:30,170
before we forget everything.

1125
02:08:36,340 --> 02:08:40,300
that would be great if possible, if everybody's. Staff is was going to go over during winter storm down here, but staff and myself, we've

1126
02:08:46,850 --> 02:08:48,920
sat down and went over pretty much the priority. List that what we think happened.

1127
02:08:51,400 --> 02:08:54,350
what failed, what didn't, what worked, what didn't. So I was going to talk about that here just a minute.

1128
02:09:03,420 --> 02:09:05,750
ok, ok, that would be good. I just don't want them to get off our radar and all of a sudden it's august and we forgot

1129
02:09:11,270 --> 02:09:11,270
everything we knew, you know, wouldn't be good.

1130
02:09:16,390 --> 02:09:16,390
ok, so now we are at [inaudible].

1131
02:09:23,340 --> 02:09:23,340
an emergency communication committee and I'm not sure if council

1132
02:09:33,020 --> 02:09:34,340
member abraham. Oh, it's going to be a team effort here just gonna tag team.

1133
02:09:37,310 --> 02:09:37,310
but I just want to say something just real quickly, because luke is going to talk pretty

1134
02:09:42,620 --> 02:09:42,620
much about the next two topics, but I just want to say thank you to our entire city team.

1135
02:09:49,460 --> 02:09:49,460
gary, grant, all our chiefs, chief chef, chief brooks, luke, patty, everyone here,

1136
02:09:56,750 --> 02:09:56,750
because I remember I mean, those were some pretty, pretty scary times, I think, for our

1137
02:10:01,730 --> 02:10:01,730
city. And I know that, you know what phone calls the council members could have made to

1138
02:10:06,260 --> 02:10:06,260
our local I mean, to our state and federal representatives.

1139
02:10:10,580 --> 02:10:10,580
I think it was just a just an absolutely successful team effort that we you know, we

1140
02:10:18,230 --> 02:10:18,230
worked together to keep our city from going into what could have been basically 48 hours

1141
02:10:23,420 --> 02:10:23,420
without power. I remember getting that phone call from representative taylor saying you

1142
02:10:27,680 --> 02:10:27,680
might as well just tell your residents that they're looking at 48 hours of no power.

1143
02:10:32,480 --> 02:10:32,480
and so just how everything just worked together, I'm just I'm really it says a lot about

1144
02:10:38,030 --> 02:10:38,030
our city. And the one thing that I learned from all of this is that we are basically an

1145
02:10:45,290 --> 02:10:48,020
island on our own on this. I mean, the state's not coming.

1146
02:10:49,460 --> 02:10:52,730
the county's not coming. It doesn't matter what they promise. We're still waiting on generators.

1147
02:10:56,000 --> 02:10:56,000
and I just my hats off to all of you guys for everything that you did to keep our

1148
02:11:01,010 --> 02:11:04,310
residents, especially our vulnerable residents. That's what we were worried about the most.

1149
02:11:05,870 --> 02:11:05,870
we had a lot of medical residents who relied on machines and things just to stay alive.

1150
02:11:12,410 --> 02:11:12,410
and we're luckily I never I haven't heard of any reports of any loss of life or any

1151
02:11:17,690 --> 02:11:20,150
anything serious in that sense. I know of other cities who had I know an example of one particular individual, one of my

1152
02:11:26,210 --> 02:11:26,210
coworkers, neighbor actually had a c pap machine and they were out without power and he

1153
02:11:31,790 --> 02:11:33,320
died that following day. So I'm so glad as a city we were able to keep that one of the things that we unexpectedly

1154
02:11:38,600 --> 02:11:40,490
had to deploy was ever bridge. Nowhere in the in the trial or the testing phase of it up until now.

1155
02:11:48,110 --> 02:11:48,110
and, you know, we just made the executive decision to go ahead and deploy it.

1156
02:11:53,390 --> 02:11:56,540
and a lot of residents were able to get on. And I know that we had some that had issues with it.

1157
02:11:59,600 --> 02:11:59,600
I know that luke worked diligently to try to get the kinks taken care of.

1158
02:12:04,310 --> 02:12:04,310
and I think going forward, we're going to try to get, you know, maybe a little checklist

1159
02:12:12,650 --> 02:12:15,230
of how to log on. And I think you can talk more about that. And that way we can have all our residents.

1160
02:12:18,200 --> 02:12:18,200
we want all our residents to, you know, get into the app in order to get that app on

1161
02:12:23,060 --> 02:12:23,060
their phones or wherever they can so that we can, you know, have a more streamlined

1162
02:12:28,130 --> 02:12:28,130
communication process in the event of something like this in the future.

1163
02:12:32,540 --> 02:12:32,540
so I'll turn it over to luke. Thank you, diana.

1164
02:12:36,920 --> 02:12:39,590
basically what you can do, I kind of share my screen. I must share it with michael. I think it's going to go?

1165
02:12:43,240 --> 02:12:43,240
ok. What you can do here on the city's website, you can come down to the ever bridge

1166
02:12:47,510 --> 02:12:47,510
alerts. We did realize after the deployment that we had labeled the residents

1167
02:12:57,290 --> 02:13:00,740
side and the employee side the same name. So that was why there was a difference.

1168
02:13:02,750 --> 02:13:06,740
you coun't when people were calling up, ask what was the difference was we were working on two different sides of the system and we didn't realize we had done that.

1169
02:13:09,770 --> 02:13:09,770
so what you can do here is going to that site, click on the link, hit sign up, and you

1170
02:13:16,910 --> 02:13:16,910
can automatically it'll prompt you for your information, username, first name, last name,

1171
02:13:24,410 --> 02:13:24,410
password, registration, email, and then you can create your account through that process.

1172
02:13:28,740 --> 02:13:28,740
this will be able to give you traffic if we have any issues with traffic, weather events,

1173
02:13:36,570 --> 02:13:36,570
any water boil, anything like that, we can highlight an area on the map.

1174
02:13:40,620 --> 02:13:40,620
I think many of you saw that the last time we went over this with the program.

1175
02:13:48,090 --> 02:13:51,030
so this system will be heavily used. Unfortunately, when we made the executive decision to use it, was it two weeks ago now?

1176
02:13:57,870 --> 02:14:01,560
I didn't realize if you close out of the app right after sending that, it automatically stops the dissemination of the information.

1177
02:14:07,380 --> 02:14:09,870
so we've got that kink worked out. It was something we had not experienced like that.

1178
02:14:12,150 --> 02:14:12,150
so we learned you can't just swipe up and swipe to the right to just get out of the app

1179
02:14:19,200 --> 02:14:23,160
after you do it. So from this point on, we should be doing this. One thing we'd like you to do, if you have, you can please send and other residents in

1180
02:14:30,540 --> 02:14:34,410
town, if you have family, have them use your address. If there you have loved ones that are wanting to know what was happening to you in your

1181
02:14:39,300 --> 02:14:39,300
area, send that send that link to them and have them register as we get more people

1182
02:14:46,530 --> 02:14:46,530
opting in. We want to use this as a tool for our residents, especially with severe

1183
02:14:50,640 --> 02:14:53,550
weather season coming up, we want to make sure you're getting the warnings and the watches and everything going out with that severe weather and all, chief?

1184
02:15:17,040 --> 02:15:17,040
I think one of the questions I've been asking maybe you have is can you belong to two

1185
02:15:22,560 --> 02:15:26,170
cities at the same time? Because. You should be able to.

1186
02:15:28,740 --> 02:15:28,740
it allows you to put in multiple addresses, from what I understand.

1187
02:15:32,970 --> 02:15:36,330
yeah. And there's also an app you can get on the android. It's ever bridge you can go on the either android or apple store and you can get it at

1188
02:15:42,960 --> 02:15:46,710
any of those places. So it does work pretty good. Denton county uses this.

1189
02:15:48,360 --> 02:15:48,360
we get weather updates all the time from denton county.

1190
02:16:09,900 --> 02:16:12,980
exactly everything geo fence. Yeah, with the particular person works for the city of garland.

1191
02:16:20,100 --> 02:16:24,090
and they wanted to know because they were already signed up in garland. Could they also sign up in parker because they reside in parker.

1192
02:16:43,170 --> 02:16:45,450
winter storm here. Why don't you just go right. Ok, first of all, gary, his guys did a magnificent job.

1193
02:16:51,580 --> 02:16:51,580
I think we were within about 15 minutes of losing our water system is four minutes.

1194
02:16:58,320 --> 02:16:58,320
yeah. Every time I talk to him, I it's a little bit lower, but it it's four minutes.

1195
02:17:03,690 --> 02:17:03,690
yeah. We had pipes freezing in the water tower.

1196
02:17:07,980 --> 02:17:07,980
we had valves frozen shut, open.

1197
02:17:12,270 --> 02:17:12,270
we were using propane torches to basically get things unfrozen and keep the water moving.

1198
02:17:20,310 --> 02:17:20,310
had that we had not been able to do that, we probably would have been one of those cities

1199
02:17:25,110 --> 02:17:29,030
under the boil water notice. They've ran loads and loads of diesel to our generating system at the pumps.

1200
02:17:35,130 --> 02:17:35,130
even we hot wired the scada system at one point just so we could know what was going on

1201
02:17:42,180 --> 02:17:44,610
with the scada system. With the towers, we couldn't figure out the gauges were frozen.

1202
02:17:47,700 --> 02:17:47,700
so we had no way of knowing what our levels were in there with the scada system down too.

1203
02:17:52,140 --> 02:17:54,410
so we had to get. What's the scada system? The scada system is our electronic management of how we flow the

1204
02:17:57,900 --> 02:17:57,900
water through town, kicks on the pumps, shows us what it's basically like a float in the

1205
02:18:03,390 --> 02:18:03,390
water tower, lets us know what our levels are so it knows when to kick on the pumps.

1206
02:18:08,040 --> 02:18:11,910
we had no clue what we had going on at that point. So we've got all that kind of figured out.

1207
02:18:15,810 --> 02:18:15,810
grant came up here, I think they ran extension cords from fire to get the server going

1208
02:18:24,060 --> 02:18:24,060
and his computer going so we could at least get payroll done and checks ap checks done

1209
02:18:30,660 --> 02:18:30,660
during that week. I know chief and myself, we were over where we live.

1210
02:18:35,620 --> 02:18:38,100
there was no power. At least I didn't have power for six days.

1211
02:18:41,550 --> 02:18:43,110
and I had to go move in with my parents. And I was still running, trying to run two cell phones, keeping in touch with all these

1212
02:18:47,700 --> 02:18:51,240
guys. And everything they were doing came in. We kind of got everything squared away.

1213
02:18:53,070 --> 02:18:54,900
we don't we are going to have some expenses. We are turning some of we are turning that over to fema.

1214
02:18:57,630 --> 02:19:01,440
we sat through the class last week. We sat through the fema kickoff meeting.

1215
02:19:04,740 --> 02:19:08,340
so it looks like it's going to be a seventy five twenty five match. Fema's paying for seventy five.

1216
02:19:09,900 --> 02:19:09,900
we'd have to pick up the twenty five percent and that includes overtime, fuel, all those

1217
02:19:14,490 --> 02:19:17,340
different things that we had to use for the storm. So we'll be submitting all that stuff, staff's currently going through there determining

1218
02:19:23,610 --> 02:19:27,270
what's actually was used for the storm and what wasn't used for the storm. So we can get reimbursement on those funds.

1219
02:19:30,180 --> 02:19:31,680
I'm trying to think here. Anything else we found out?

1220
02:19:34,380 --> 02:19:34,380
I think the biggest thing we found out is we need diesel, lots of it.

1221
02:19:39,540 --> 02:19:39,540
we did have a resident, I should mention this.

1222
02:19:53,730 --> 02:19:53,730
mic] and who else we had the diesel.

1223
02:20:01,050 --> 02:20:01,050
I'm trying to think what else. Oh, yes, generators.

1224
02:20:07,050 --> 02:20:07,050
well, I'm going to hold my comments on that.

1225
02:20:11,400 --> 02:20:11,400
the one thing we did notice with the city is we do need a generator other than just the

1226
02:20:16,710 --> 02:20:16,710
fire department to run police public works and city hall in storm events like this and

1227
02:20:23,430 --> 02:20:26,580
also to keep the tower water tower operational. At that same time.

1228
02:20:42,960 --> 02:20:44,040
hand for three days. That seems kind of to be our issue is every storm we have, we need fuel, at least for the

1229
02:20:49,200 --> 02:20:51,810
first three days before things can get up and going again. And then seems to be the issue this time, too.

1230
02:20:54,390 --> 02:20:54,390
I mean, it's bad, when buc-ee's is out of gasoline and you can't find it anywhere.

1231
02:21:01,890 --> 02:21:03,870
I also want to mention the roads. I mean, that was that was.

1232
02:21:07,590 --> 02:21:11,520
that was amazing what you guys did for the paving the city roads, even roads that didn't really belong to the city.

1233
02:21:13,380 --> 02:21:13,380
and I think that made a huge impact because I know that there were residents that had to

1234
02:21:17,400 --> 02:21:19,350
leave because they didn't have power. And so, you know, at least with the roads being paved as they were with all snow and ice

1235
02:21:24,840 --> 02:21:24,840
gone. I know that was at least comforting for some people that they wouldn't have to, you

1236
02:21:28,980 --> 02:21:31,440
know, at least risk their life and limb trying to get out of here. Now, once they hit the plano mark, you know, then it was going to.

1237
02:21:35,310 --> 02:21:38,980
yeah, yeah. They're on their own. It was disappointing. At least through the city, I think it was

1238
02:21:43,090 --> 02:21:43,090
oh, you know, we did parer road which is txdot [inaudible].

1239
02:21:50,930 --> 02:21:50,930
and [inaudible] and, you know, you know, what was done was done by gary and his guys.

1240
02:21:58,460 --> 02:22:00,500
and it's just awesome. Yes. I just can't say enough.

1241
02:22:05,610 --> 02:22:05,610
yeah, ok, and the only other issue and we're going to have to talk about this is

1242
02:22:15,420 --> 02:22:15,420
that it's real hard to remote without power.

1243
02:22:19,470 --> 02:22:19,470
you know, we had most of our people were trying to work from home or actually were working

1244
02:22:25,410 --> 02:22:27,570
from home until they lost their power. Well, the phone systems on an offsite server.

1245
02:22:30,150 --> 02:22:30,150
it was just we couldn't get into our vpn connection here.

1246
02:22:34,980 --> 02:22:37,410
we're working on a workaround on that now. So we'll be able to do that in the future.

1247
02:22:39,060 --> 02:22:41,940
we'll do better. That was a learning. We're learning a lot.

1248
02:22:44,130 --> 02:22:48,090
ok, anything else? Ok, at this time, we have a donation to the city of parker for the benefit of the fire,

1249
02:22:55,260 --> 02:22:55,260
police and our city staff due to the covid-19, ok, on february 4th, 2021, jerry

1250
02:23:05,190 --> 02:23:05,190
durrow donated one hundred dollars in cash to the parker fire department.

1251
02:23:10,110 --> 02:23:10,110
we want to thank him very much for his generous donation.

1252
02:23:15,140 --> 02:23:15,140
and is there anything else?

1253
02:23:20,580 --> 02:23:24,070
oh, no. We're going to do that next time.

1254
02:23:29,700 --> 02:23:29,700
it's not worded. Ok, I have a question and this has to do with michael slaughter.

1255
02:23:36,850 --> 02:23:38,640
so listen up, michael. We're scheduled to go into an emergency executive session and I didn't

1256
02:23:48,300 --> 02:23:48,300
know if y'all want to go ahead and do that now or wait until michael could be with us

1257
02:23:53,460 --> 02:23:55,290
here in person. So let me know what y'all would like to do.

1258
02:23:58,980 --> 02:23:58,980
I say we wait. It's already 9:30.

1259
02:24:15,030 --> 02:24:18,670
I'm ok wait. Ok, is everybody good with that? Ok, then at this time we will if I can find my piece of paper.

1260
02:24:27,780 --> 02:24:27,780
we will adjourn.