1
00:04:57,160 --> 00:04:57,680
Okay,

2
00:05:16,880 --> 00:05:22,940
the budget here will be called to order at 6 p.m. I'll take roll call, my self-present,

3
00:05:23,060 --> 00:05:30,040
Deborah Lyme, Amanda Boyd, Ellen Divas. Oh, he's not here, sorry, Robert Lee, Kevin

4
00:05:30,040 --> 00:05:38,220
Kuzmo, John Soder, Monica Wilson, and Kelly Zechariah. Great. And I know I will check

5
00:05:38,220 --> 00:05:40,960
Everybody office, they come in for city officials.

6
00:05:41,840 --> 00:05:45,580
Okay, everybody, I just heard Clerk of Courts ask to go first, so Mr.

7
00:05:45,680 --> 00:05:47,720
Fritarity, you're up.

8
00:06:09,090 --> 00:06:09,650
Testing.

9
00:06:10,410 --> 00:06:11,870
All right, that works.

10
00:06:17,200 --> 00:06:18,300
Thank you, Madam Chairman.

11
00:06:21,120 --> 00:06:22,120
Chairwoman, I'm sorry.

12
00:06:27,240 --> 00:06:33,440
The first fund that I'd like to go over would be 07-0, which is the Clerk of Courts General Fund.

13
00:06:34,540 --> 00:06:36,400
And if everybody has it in front of them.

14
00:06:41,900 --> 00:06:49,520
With it, if you're looking at the fund right now, there's very little change from last year to this year.

15
00:06:50,200 --> 00:07:00,220
As far as the clerk's general fund is concerned, you'll have your basic increases in hospitalization as well as the increase in employee wages.

16
00:07:00,660 --> 00:07:06,100
Other than that, there's really no other substantial changes.

17
00:07:06,720 --> 00:07:09,340
Are there any questions on any individual line item?

18
00:07:09,340 --> 00:07:16,280
Madam Chair, Ms. Wilson, yes, can you refresh our memory of professional services?

19
00:07:16,460 --> 00:07:16,900
What are those?

20
00:07:19,690 --> 00:07:26,550
Councilwoman, professional services would handle your special contracts that you would have.

21
00:07:27,430 --> 00:07:35,630
For example, with our special funds, it would be with your computer outfit that you use that they consult the,

22
00:07:36,830 --> 00:07:39,810
as far as the court is concerned.

23
00:07:39,810 --> 00:07:45,170
But professional services are non-capital expenditures that are used within the courts.

24
00:07:49,440 --> 00:07:57,160
Probably your largest professional service to be more specific though would be with our banking services.

25
00:07:57,660 --> 00:08:09,940
All your banking services and your credit cards that are handled by the courts would be paid for on a monthly basis through professional services.

26
00:08:09,940 --> 00:08:14,300
That is the largest amount and Kim, by the way, I apologize.

27
00:08:14,680 --> 00:08:20,580
We have our chief deputy here, Kim Chippey, and our IT manager, Kevin Bergen here as well.

28
00:08:21,760 --> 00:08:27,540
Kim, other than basically your banking services and on the professional services side,

29
00:08:27,720 --> 00:08:29,920
what is another major expense that we've been using?

30
00:08:37,570 --> 00:08:39,870
But that's also a revenue stream, right?

31
00:08:39,950 --> 00:08:42,010
You charge people for those credit cards, please.

32
00:08:42,010 --> 00:08:42,470
That's great.

33
00:08:43,190 --> 00:08:45,690
So there is a revenue stream towards that, Ms. Wilson, yeah.

34
00:08:46,890 --> 00:08:48,870
Anybody else have any questions here, Mr. Kruzman?

35
00:08:49,250 --> 00:08:49,810
Thank you, Madam Chairman.

36
00:08:50,430 --> 00:08:52,710
Thank you very much being here.

37
00:08:53,330 --> 00:08:56,410
My question was with the rentals and leases.

38
00:08:58,850 --> 00:09:05,990
Budgeted last year was none, but there was a 36,000 and 36,000 that was proposed this year.

39
00:09:06,390 --> 00:09:11,290
I didn't know if that had anything to do with the computer server upgrades on the other side,

40
00:09:11,290 --> 00:09:12,730
or if that was something else entirely.

41
00:09:14,870 --> 00:09:23,390
Madam Chairwoman and Councilman, that is the fee that is charged for the storage of the old court records.

42
00:09:23,810 --> 00:09:33,350
We store our oldest court records off site on Ridge Road and the first year that we moved off site was last year.

43
00:09:33,630 --> 00:09:41,210
So that was in budgeted in and it was plugged in during the course of the year but it's an exact fee of $36,000.

44
00:09:41,210 --> 00:09:41,530
dollars.

45
00:09:41,690 --> 00:09:46,070
It's over on Ridge Road, Ridge Inn, the Puzzle Valley area.

46
00:09:46,850 --> 00:09:51,710
We have the whole top level there, and what we have to do, there are many records within

47
00:09:51,710 --> 00:09:56,390
the courts that you have to keep for a mandated period of time.

48
00:09:57,050 --> 00:10:00,190
Some court records have to be kept for up to 50 years.

49
00:10:00,850 --> 00:10:06,290
Some are for 25 years, some 10, some two, depending on what type of cases they are, what type

50
00:10:06,290 --> 00:10:09,150
of civil cases, what type of traffic and criminal cases.

51
00:10:09,990 --> 00:10:17,550
Now what's been happening obviously since 2013 through our computerization and our scanning

52
00:10:18,930 --> 00:10:28,170
process were able to scan a file and write at that point, keep that file permanent through

53
00:10:28,170 --> 00:10:29,470
our computer records.

54
00:10:30,070 --> 00:10:36,410
But one of the reasons that you have the old files off site, it would be very labor intensive,

55
00:10:36,410 --> 00:10:45,450
of, for example, for a court to turn around and go back there and scan files that in many situations that could go back up to 50 years.

56
00:10:46,590 --> 00:11:02,690
So you keep those records off site and periodically we do have to send deputy clerks over there to retrieve a file if there's a situation where a judge is calling for records on an individual that might be before them at that particular point.

57
00:11:02,690 --> 00:11:02,750
Okay.

58
00:11:04,450 --> 00:11:05,270
Thank you.

59
00:11:06,370 --> 00:11:09,090
Any other questions on this fund?

60
00:11:09,570 --> 00:11:10,070
Great.

61
00:11:10,450 --> 00:11:10,590
Okay.

62
00:11:11,050 --> 00:11:11,530
Let's move on.

63
00:11:12,010 --> 00:11:12,190
Yes.

64
00:11:12,630 --> 00:11:14,910
Kevin Bergen could come forward.

65
00:11:14,970 --> 00:11:16,210
He's our IT manager.

66
00:11:16,650 --> 00:11:18,290
We have a couple of big expenditures.

67
00:11:18,770 --> 00:11:24,790
One of the things that we've tried to do throughout the years is stay ahead of the curve

68
00:11:24,790 --> 00:11:31,530
as far as we're proud of the parmakords as far as the computerization and our technology.

69
00:11:31,530 --> 00:11:37,010
I think we're state-of-the-art, maybe throughout the entire state of Ohio and we've always been ahead of the curve on that.

70
00:11:38,670 --> 00:11:41,550
So with that, you want to make sure you protect your investment.

71
00:11:41,770 --> 00:11:46,610
Your computerization is your investment and we are responsible for the, as the keeper of the records,

72
00:11:46,610 --> 00:11:48,850
to make certain that everything is protected.

73
00:11:50,010 --> 00:11:54,030
So periodically, you have to have certain upgrades done to your system

74
00:11:54,030 --> 00:12:01,730
and other things that need to be done, such as servers from time to time, have to be replaced.

75
00:12:02,170 --> 00:12:13,690
I have Kevin up here to explain, if you want to turn to 165, as well as 167, 165 is the clerk of court

76
00:12:13,690 --> 00:12:21,110
computerization fund in 167 is the capital fund and Kevin can explain, you'll see two

77
00:12:21,110 --> 00:12:26,350
pretty big new expenditures schedule for this year. Kevin, you want to explain that to them?

78
00:12:27,590 --> 00:12:28,070
Good evening.

79
00:12:34,860 --> 00:12:40,800
So the biggest one you'll see is out of the 167 account, the professional services

80
00:12:40,800 --> 00:12:49,360
light item as well as the equipment and facilities. The actual hardware of the three new servers,

81
00:12:49,360 --> 00:12:51,080
state-of-the-art, ladies and

82
00:12:51,080 --> 00:12:52,920
greatest HP, Gen 11s,

83
00:12:53,780 --> 00:12:56,980
replacing our outdated end-of-life

84
00:12:56,980 --> 00:12:58,620
servers that we have currently,

85
00:12:59,340 --> 00:13:01,200
out of memory, getting low on space,

86
00:13:01,840 --> 00:13:03,420
obvious reasons, it's time to upgrade,

87
00:13:03,840 --> 00:13:05,180
and it kind of ties into,

88
00:13:05,960 --> 00:13:07,500
it's a good time as far as,

89
00:13:07,680 --> 00:13:10,100
with the House Bill 96 that came down,

90
00:13:10,320 --> 00:13:12,500
with the cybersecurity mandates on the cities

91
00:13:12,500 --> 00:13:14,480
and villages and townships throughout the state,

92
00:13:15,440 --> 00:13:17,640
to upgrade the servers as well,

93
00:13:17,640 --> 00:13:19,300
to be in compliance with their standards.

94
00:13:22,420 --> 00:13:23,540
Any specific questions?

95
00:13:24,080 --> 00:13:25,260
Any questions on those two?

96
00:13:25,680 --> 00:13:26,040
Madam Chairman.

97
00:13:26,440 --> 00:13:26,540
Yes.

98
00:13:26,960 --> 00:13:27,320
Thank you.

99
00:13:27,660 --> 00:13:28,480
Thank you for being here.

100
00:13:28,660 --> 00:13:28,820
Kevin.

101
00:13:30,260 --> 00:13:35,300
With my day job, I've had to upgrade our servers for my work

102
00:13:35,300 --> 00:13:37,620
and I can understand the work that you're going through

103
00:13:37,620 --> 00:13:38,100
and your team.

104
00:13:38,440 --> 00:13:40,240
And I think I know the answer to this question,

105
00:13:40,260 --> 00:13:41,240
but I have to ask it.

106
00:13:42,700 --> 00:13:44,280
These are going to be on-prem.

107
00:13:44,500 --> 00:13:46,920
Did you look at having a cloud-based version?

108
00:13:46,920 --> 00:13:51,940
And the current quoted servers I got, which was retail.

109
00:13:52,180 --> 00:13:53,520
So obviously it's going to come down.

110
00:13:53,620 --> 00:13:55,200
I haven't formally gone out to bid yet.

111
00:13:55,700 --> 00:13:58,960
But they do have cloud-based integration within them.

112
00:13:59,600 --> 00:14:06,420
The storage is massive, to what we currently have now.

113
00:14:06,900 --> 00:14:08,920
An example with the amount of imaging

114
00:14:08,920 --> 00:14:13,200
that we have to store in the cloud or on software

115
00:14:13,200 --> 00:14:14,640
with the tickets that come in.

116
00:14:14,640 --> 00:14:18,260
and the photo enforcement tickets, just the scanning of the files themselves.

117
00:14:18,540 --> 00:14:20,680
The space is growing significant.

118
00:14:22,930 --> 00:14:23,610
Madam Chairman.

119
00:14:25,030 --> 00:14:32,010
Do you think this would be, it would be a hybrid where you'd have cloud in there, or

120
00:14:32,010 --> 00:14:37,230
just solely with on-prem, with the new state of the art servers, it'll all be housed there?

121
00:14:37,410 --> 00:14:42,130
Currently, it's on-prem now, however, the capability to go to the cloud in the future.

122
00:14:42,130 --> 00:14:51,330
And this is also going to eventually be tied into our disaster recovery backup system, which is on site off site and then also the capability to be in the cloud.

123
00:14:52,670 --> 00:14:53,290
Awesome.

124
00:15:00,000 --> 00:15:29,980
March, question, ma'am Chairman. Is with the technology upgrades, latest equipment? Is there a trend for in the state for more of the municipalities and courts to go hybrid or just solely all cloud-based in the future? I don't think that the state hasn't came down a mandated one way or the other. Probably the way things have been going, they're pushing towards the cloud. But nothing has been mandated.

125
00:15:29,980 --> 00:15:36,740
to say it has to be okay thank you great so this dollar amount is just a

126
00:15:36,740 --> 00:15:40,000
quote you don't know which way you're going because you haven't put it out

127
00:15:40,000 --> 00:15:44,040
for bid yet so I do have a quote okay the hardware and then also five-year

128
00:15:44,040 --> 00:15:48,080
licensing software so that's kind of where it's split between the two line items

129
00:15:48,080 --> 00:15:52,740
professional services will handle the licensing and software and then the

130
00:15:52,740 --> 00:15:57,580
equipment is on the other line item I did go out just to get like an informal

131
00:15:57,580 --> 00:16:03,060
No quote, per se, at retail cost, but I haven't formally gone out to get my five bids for yes.

132
00:16:03,320 --> 00:16:04,620
Great, so this would be the maximum.

133
00:16:04,860 --> 00:16:05,040
Correct.

134
00:16:05,340 --> 00:16:05,620
Perfect.

135
00:16:05,700 --> 00:16:06,000
It will not.

136
00:16:06,280 --> 00:16:06,440
Yes.

137
00:16:06,640 --> 00:16:08,040
We'll not exceed this dollar move.

138
00:16:08,660 --> 00:16:08,720
Awesome.

139
00:16:09,460 --> 00:16:11,220
Any questions on these two funds?

140
00:16:11,660 --> 00:16:12,920
165 or 167?

141
00:16:13,240 --> 00:16:13,800
Yes, Ms. Wilson.

142
00:16:14,480 --> 00:16:15,860
How old is the current server?

143
00:16:17,040 --> 00:16:19,520
There's four physical servers.

144
00:16:19,660 --> 00:16:21,520
We also have 12 virtual servers.

145
00:16:22,600 --> 00:16:24,280
Those are 12 plus years old.

146
00:16:24,500 --> 00:16:26,300
The physical ones that we will be replacing.

147
00:16:29,240 --> 00:16:33,040
All good, all right, last one, seven, nine, nine, that's a quick one.

148
00:16:35,180 --> 00:16:39,360
Thank you very much, in your injured state for being here, appreciate it.

149
00:16:40,100 --> 00:16:50,880
Madam Chairman, before we go over to 799, I'd like to remind council to the two funds that we just discussed, 165 and 167.

150
00:16:51,340 --> 00:16:58,560
165 is a clerk of court computerization fund, and 167 is the capital fund, which is also property maintenance.

151
00:16:59,300 --> 00:17:06,200
And just to give you a quick update as far as over the past number of years on the property maintenance side.

152
00:17:06,600 --> 00:17:12,120
This year, it's basically being set aside for the computer servers.

153
00:17:12,820 --> 00:17:18,500
But in previous years, we worked in conjunction with the city's capital account and

154
00:17:19,240 --> 00:17:22,260
paid the portion for the court as far as the roof was concerned.

155
00:17:22,720 --> 00:17:27,520
We have new HVAC for the facility over there is new carpeting that's been done.

156
00:17:27,520 --> 00:17:35,900
And the building now is 25 years old, and one of the reasons that that property fund has been established is to make certain that the city protects its investment.

157
00:17:36,500 --> 00:17:42,560
The building is a nice facility, the city should be proud of it, and that's what that fund is used for.

158
00:17:43,080 --> 00:17:49,820
And we, I think we're ahead of the curve, we also upgraded our phone system two years ago, out of that fund as well.

159
00:17:50,000 --> 00:17:53,100
And the good part for the city on that, that's a user fund.

160
00:17:53,780 --> 00:17:56,680
That is fund solely through the users of the court.

161
00:17:56,680 --> 00:18:03,140
That is not city general fund monies or city monies that is the individuals that do business at the court

162
00:18:03,140 --> 00:18:07,000
There's a fee that goes into little special funds. So three special funds

163
00:18:07,000 --> 00:18:15,040
But we'll continue to keep an eye on the needs at that building and I would hope long after I'm gone and and so on that

164
00:18:15,720 --> 00:18:22,380
Watch that that building is a tremendous investment for the city and it's very very important to keep it up

165
00:18:23,500 --> 00:18:25,280
Now 799 is the

166
00:18:28,980 --> 00:18:36,120
The Pewter Research Fund that's handled primarily through the judges side.

167
00:18:36,680 --> 00:18:51,240
And those are very professional services that are paid for out of $7.99 as well as when we have consultants that come in that help aid in various projects that are going on with our systems, it is paid for out of $7.99.

168
00:18:51,240 --> 00:18:56,360
And I don't believe Kevin, there isn't any major changes in that from last year, is there, 799?

169
00:19:00,700 --> 00:19:02,900
Yeah, it's actually last, so it's great.

170
00:19:03,620 --> 00:19:03,880
Perfect.

171
00:19:04,700 --> 00:19:05,560
All right, any questions?

172
00:19:06,360 --> 00:19:06,900
We all good?

173
00:19:07,520 --> 00:19:08,040
All right, great.

174
00:19:08,200 --> 00:19:09,340
Thank you so much for being here.

175
00:19:09,680 --> 00:19:10,180
Thank you.

176
00:19:10,780 --> 00:19:11,140
Okay.

177
00:19:11,980 --> 00:19:14,900
So next we have Mr. Gaser, good job.

178
00:19:15,200 --> 00:19:15,560
Come on up.

179
00:19:15,680 --> 00:19:16,440
Thank you so much.

180
00:19:29,380 --> 00:19:30,080
Evening council.

181
00:19:30,080 --> 00:19:37,120
So we have, there's two pages here for the, our budgets, the first page is the court stuff.

182
00:19:37,240 --> 00:19:42,440
The second page is strictly probation accounts, so we can go over those if you want after.

183
00:19:42,560 --> 00:19:49,340
But first, I just wanted to go over the, on the first page, the deputy bail of full time account.

184
00:19:50,920 --> 00:19:53,120
First of all, I wanted to just mention a couple of things.

185
00:19:53,320 --> 00:19:57,340
Last year we had, we're lowering that account last year than we anticipated.

186
00:19:57,340 --> 00:20:05,000
We had two employees leave, and it took us a decent amount of time to replace those employees.

187
00:20:05,380 --> 00:20:11,440
So we had a good chunk of the year of those salaries not included in there until we actually replace them.

188
00:20:12,080 --> 00:20:13,960
So that was down a little bit there.

189
00:20:14,360 --> 00:20:17,760
And also this year it's significantly higher.

190
00:20:18,480 --> 00:20:26,700
The judges built in a full time salary for the intent to add a probation officer, a full time probation officer.

191
00:20:26,700 --> 00:20:34,060
this year and that's about a $55,000 job so we built that figure into there

192
00:20:34,060 --> 00:20:41,360
that 925 that's why it's it's significantly higher in that account so I want

193
00:20:41,360 --> 00:20:45,220
to go over that otherwise like I said the second page is this probation

194
00:20:45,220 --> 00:20:52,280
accounts mostly but if there's any questions I can try to answer for you madam

195
00:20:52,280 --> 00:20:57,080
Sherman okay I'm just gonna ask a question really quick is that okay so we had

196
00:20:57,080 --> 00:21:01,240
15 last year, you lost two, that's why we had the deficit of salary, right?

197
00:21:01,460 --> 00:21:07,560
You replaced two and now we're going up to the 925, but that 925 includes 50,000 for the probation.

198
00:21:08,000 --> 00:21:08,840
That is true, yeah.

199
00:21:09,080 --> 00:21:09,440
Okay, great.

200
00:21:09,860 --> 00:21:11,760
All right, I'm, go ahead, Ms. Lime, thank you.

201
00:21:12,380 --> 00:21:20,720
Thank you, you actually asked one of the questions that I was asking between the deputy full time of 15 and

202
00:21:20,720 --> 00:21:33,920
And then the deputy part time 16, so I was just inquiring, I mean that's a lot of employees at 31 employees that are under the judges.

203
00:21:34,200 --> 00:21:39,540
So that's why I was inquiring as far as the difference in the salaries, but it was answered.

204
00:21:39,540 --> 00:21:46,300
A lot of that part time is we have 13 or 14 security bailiffs so we have a lot of those

205
00:21:46,300 --> 00:21:52,860
only like six are on at a time but we have a big pool to choose because we choose from

206
00:21:52,860 --> 00:21:57,820
because they're retired and you know they don't want to work full time hours so we kind

207
00:21:57,820 --> 00:22:02,560
of have to have a bigger pool of employees to kind of pick from so that's kind of why that

208
00:22:02,560 --> 00:22:05,680
That number is probably high, just FYI.

209
00:22:07,380 --> 00:22:11,080
I don't see really anything else in this fund that stands out to anybody else,

210
00:22:11,160 --> 00:22:13,000
have any questions in this fund?

211
00:22:13,580 --> 00:22:13,900
No?

212
00:22:14,780 --> 00:22:16,760
Anything on the second page?

213
00:22:17,680 --> 00:22:18,480
Not much here?

214
00:22:22,540 --> 00:22:23,040
Madam Chairman?

215
00:22:23,300 --> 00:22:23,900
Yes, go ahead.

216
00:22:24,640 --> 00:22:26,120
Joel, thank you for being here.

217
00:22:27,760 --> 00:22:33,120
For the 161 account last year, original budget was 70,

218
00:22:33,120 --> 00:22:44,500
the round 39,000 was spent, but it's increasing up to 85 this year, just want to know if there's new programs or something going on with that.

219
00:22:45,340 --> 00:22:49,200
I think, is that the salary we're going to pay out of that account, Jen, do you know?

220
00:22:50,340 --> 00:22:52,380
On that 160, 161.

221
00:22:58,290 --> 00:23:01,170
I think maybe Brian, I can ask you that too.

222
00:23:01,290 --> 00:23:07,130
I think we usually pay for part of a probation officer's salary out of this special fund.

223
00:23:07,130 --> 00:23:09,470
And I think we expense that at the end of the year.

224
00:23:09,590 --> 00:23:11,270
I think that's what we were planning to do.

225
00:23:11,690 --> 00:23:13,190
Is that the account we use, right?

226
00:23:13,730 --> 00:23:14,890
That's absolutely correct, yes.

227
00:23:14,910 --> 00:23:20,090
So what's budgeted there is standard for what he would be budgeting for

228
00:23:20,090 --> 00:23:24,630
that line item towards the end of the year, though, we will transfer an expense to pay for

229
00:23:24,630 --> 00:23:26,070
a probation officer out of there.

230
00:23:26,170 --> 00:23:26,690
Okay, yeah.

231
00:23:26,790 --> 00:23:27,470
So I thought it was.

232
00:23:28,890 --> 00:23:29,470
Madam Chairman.

233
00:23:29,850 --> 00:23:29,950
Yes.

234
00:23:30,330 --> 00:23:32,190
Thank you very much for that explanation.

235
00:23:32,390 --> 00:23:33,710
I just wanted to thank you.

236
00:23:33,710 --> 00:23:38,290
I think I called you more last year than any other year and you were able to help me with all my issues

237
00:23:38,290 --> 00:23:41,490
So thank you very much for all your help you're welcome, glad I got help

238
00:23:41,490 --> 00:23:44,110
We're going to put that in as an expense to you

239
00:23:45,670 --> 00:23:46,850
Any other questions

240
00:23:49,150 --> 00:23:53,650
Thank you so much for being here. Thank you for coming out on this snowy night. Thank you

241
00:23:56,560 --> 00:23:58,500
Okay, I think we have a lot of next

242
00:23:59,560 --> 00:24:00,740
Mr. Tuma leave us

243
00:24:03,080 --> 00:24:06,180
Okay, do we want to go to the mayor's office?

244
00:24:06,560 --> 00:24:08,580
Okay, Mayor, you want to go next?

245
00:24:09,280 --> 00:24:09,700
All righty,

246
00:24:18,820 --> 00:24:20,100
I'm so sorry.

247
00:24:20,880 --> 00:24:22,940
I skipped Aaron Lolli.

248
00:24:23,280 --> 00:24:23,960
I apologize.

249
00:24:24,660 --> 00:24:25,420
Aaron, you're next.

250
00:24:26,340 --> 00:24:27,620
I apologize, Mayor.

251
00:24:28,520 --> 00:24:31,340
Yes, I am so sorry, I skipped right over senior center.

252
00:24:31,760 --> 00:24:33,740
I am so sorry, Aaron, I apologize.

253
00:24:34,580 --> 00:24:36,080
Nobody even corrected me.

254
00:24:39,320 --> 00:24:40,020
Thank you.

255
00:24:40,380 --> 00:24:41,180
Thank you, Aaron.

256
00:24:41,180 --> 00:24:48,120
Ladies and gentlemen of the Council and Honourable Electors who are still here.

257
00:24:49,280 --> 00:24:56,300
Before I present our three funds to you, I wanted to let you know how incredibly grateful

258
00:24:56,300 --> 00:24:59,560
we are for the investment you make in the older adults in our community.

259
00:25:00,860 --> 00:25:06,200
I wanted to share with you some numbers about the number of people that we actually serve.

260
00:25:06,200 --> 00:25:14,840
So last year, in 2025, we had over 24,000 visits to our center and average over 100 people

261
00:25:14,840 --> 00:25:15,740
a day attending.

262
00:25:17,920 --> 00:25:22,740
In the past two years, over 650 people have joined the senior center.

263
00:25:23,000 --> 00:25:25,900
Not all of them come back, but a heck of a lot of them do.

264
00:25:27,080 --> 00:25:32,500
And our membership database, and this is from all the old membership cards that have been around

265
00:25:32,500 --> 00:25:33,440
for a long, long time.

266
00:25:33,440 --> 00:25:39,400
We have 1,500 members in that database, but 400 of them renewing their membership last year.

267
00:25:39,640 --> 00:25:44,980
So we are working hard to find out how many of our members are still actually members.

268
00:25:45,840 --> 00:25:50,200
But membership donation to our center is $10 for the year.

269
00:25:51,140 --> 00:25:55,300
And the first fund that I wanted to discuss with you is the O26 fund.

270
00:25:55,520 --> 00:25:56,940
That's our administrative fund.

271
00:25:57,600 --> 00:26:01,380
And I have a little narrative, but I do want to point out some of the line items,

272
00:26:01,380 --> 00:26:04,980
and then answer any questions you may have about any of them.

273
00:26:06,040 --> 00:26:10,160
Our Administrative Department has five full-time employees.

274
00:26:11,220 --> 00:26:20,560
And most of the budget is formulaic and you'll see that three employees have taken the hospital by-back saving hospitalization and eye care costs.

275
00:26:21,500 --> 00:26:27,940
And the five, three, one, one, six, and five, four, one, two, zero.

276
00:26:27,940 --> 00:26:55,600
We're over budget last year due to the unplanned retirement of our social worker, but I am happy to report that we replaced our social worker with another license, social worker with experience who also happens to be a Palmer resident, Elizabeth Falkroud, and she has really bringing her expertise in willing to learn more about how to best serve the older adults in our community.

277
00:26:55,600 --> 00:27:06,360
So, as you can see in 026-62250, we have requested funds for education tuition reimbursement

278
00:27:06,360 --> 00:27:11,340
as we're considering a grant rating certificate from Cleveland State University for one of

279
00:27:11,340 --> 00:27:12,440
our staff this year.

280
00:27:13,790 --> 00:27:25,320
The 026-62520 Senior Services Programming allows us to provide adult development programming

281
00:27:25,320 --> 00:27:31,520
And many of these funds are reimbursed through to us through Kayaoga County through a senior

282
00:27:31,520 --> 00:27:33,100
services program grant.

283
00:27:33,400 --> 00:27:38,580
But because of these monies, we're able to provide monthly partnerships and monthly partners

284
00:27:38,580 --> 00:27:44,620
with Rec to connect for cardio drumming and pedal power, the loving hands group for a brand

285
00:27:44,620 --> 00:27:48,720
new thing we're doing once a month called Donuts with Dudes.

286
00:27:49,220 --> 00:27:54,280
It's men talk and it's around men's subjects and it's really been popular so far this year.

287
00:27:54,280 --> 00:27:57,500
We also do a monthly craft with them that's free to our members.

288
00:27:58,060 --> 00:28:01,060
Painting with Sarah, painting classes twice a month.

289
00:28:01,440 --> 00:28:06,380
Nature Pam who comes in to talk about national parks and monthly music mingo.

290
00:28:06,940 --> 00:28:11,040
These monthly partners have made a difference and will continue to make a difference.

291
00:28:11,280 --> 00:28:15,560
But we also use these programming funds for a variety of bus trips,

292
00:28:15,560 --> 00:28:19,420
which is you probably know are wildly popular.

293
00:28:19,420 --> 00:28:20,900
where we go to Amish Country,

294
00:28:21,240 --> 00:28:21,960
have been downtown.

295
00:28:23,480 --> 00:28:25,260
We even go to local eateries

296
00:28:25,260 --> 00:28:27,660
and invite other senior centers to join us,

297
00:28:27,740 --> 00:28:29,120
which has been pure pleasure.

298
00:28:29,960 --> 00:28:30,720
Deschenitsa House,

299
00:28:30,920 --> 00:28:33,760
Solen came to join us there

300
00:28:33,760 --> 00:28:35,960
and they wanna meet us here at the brewery

301
00:28:35,960 --> 00:28:37,080
and then we'll go out to Solen

302
00:28:37,080 --> 00:28:39,460
and meet them at a local restaurant there.

303
00:28:40,280 --> 00:28:43,220
In fact, we're having a love your lunch

304
00:28:43,220 --> 00:28:44,440
with the May Dugan Center,

305
00:28:44,620 --> 00:28:46,620
the Golden Corral buffet on Brook Park Road.

306
00:28:46,860 --> 00:28:47,900
So we're looking forward to that.

307
00:28:47,900 --> 00:28:55,580
But I did want you to know that as a part of these network that we have with other senior centers,

308
00:28:56,320 --> 00:29:00,480
I am so grateful for the network that is in existence.

309
00:29:00,740 --> 00:29:17,880
Kaya Haga County has a senior citizen network, CCSSN, it's about 70 different providers who meet once a month online and once a year in person to just discuss best practices and advocacy and things that are important as our entire region aid.

310
00:29:18,460 --> 00:29:29,940
last week I was elected one of the co-chairs of that network and I'm very excited about the opportunities to not only collaborate with other senior centers but to learn from them too.

311
00:29:30,160 --> 00:29:43,800
So I wanted to share that with you and then next month I'm going to the annual Ohio Association of Senior Centers Conference, another great network to find out about best practices that other places have.

312
00:30:03,640 --> 00:30:30,600
Thank you so much for coming, Erin. Just a couple of things. So, you had said that you have now a new replacement for social worker. Where is that line item for the budget? I'm sorry. It's human service specialist, 51339. It says one social worker on the line about it. That was a typo, but that's okay. I just wanted to make sure I thought so, but I wanted to make sure. And then I recall if I may have another question, Madam Chair.

313
00:30:31,380 --> 00:30:38,140
If I recall from last year, I know that there was a challenge with finding house keepers.

314
00:30:39,100 --> 00:30:43,780
And I see you, obviously you've budgeted for one housekeeper, and obviously the part

315
00:30:43,780 --> 00:30:48,620
time housekeeper has not been filled, are you good with what you have?

316
00:30:48,860 --> 00:30:54,080
Do you feel like that is like plenty for, especially with your growing numbers?

317
00:30:54,320 --> 00:30:55,920
Are you feeling like there's another need there?

318
00:30:56,060 --> 00:30:57,380
I just, just curious about that.

319
00:30:57,380 --> 00:31:01,060
Madam Chair, Councilwoman, that was a great question.

320
00:31:01,380 --> 00:31:18,860
We had, when I first came on board only a part-time housekeeper and in the past few years we've added this full-time housekeeper and with the exception of her either being out sick or having a surgery, we've been very pleased to have a very hardworking housekeeper who does more than just clean toilets.

321
00:31:19,600 --> 00:31:21,420
I recall that very well.

322
00:31:21,940 --> 00:31:22,820
Thank you so much.

323
00:31:24,620 --> 00:31:32,580
Madam Chair, thank you for being here, during the week, what hours is the senior center open?

324
00:31:33,720 --> 00:31:39,500
Madam Chair, Councilman, we open at 7.30 in the morning and now close at 3.30 in the afternoon.

325
00:31:40,360 --> 00:31:42,340
Madam Chair, thank you.

326
00:31:43,620 --> 00:31:48,780
Is that common with the increase in volume that you're seeing right now?

327
00:31:48,780 --> 00:31:57,440
Is that something where hours should expand more are we in line with what other senior centers are doing hours-wise being open?

328
00:31:58,400 --> 00:32:00,140
Madam Chair, Councilman, great question.

329
00:32:00,680 --> 00:32:05,480
Many of the senior centers in our region are connected to a rec center.

330
00:32:05,780 --> 00:32:08,580
So there hours are often later than ours.

331
00:32:09,280 --> 00:32:13,000
City of Parma Heights, I believe, also close to 3 o'clock.

332
00:32:13,000 --> 00:32:15,520
We just recently expanded hours to 3.30.

333
00:32:15,520 --> 00:32:18,700
And we are adjusting our staffing hours accordingly.

334
00:32:19,400 --> 00:32:27,240
I think as we see our communities age, most of you don't feel like they're seniors,

335
00:32:27,460 --> 00:32:32,980
so if we expanded our hours into the evening, I'm not sure younger older people would

336
00:32:32,980 --> 00:32:40,100
come still, but there could be more programming opportunities if we had longer hours.

337
00:32:40,840 --> 00:32:47,060
The staffing becomes an issue, the budgeting for that staff, and then the staff that we

338
00:32:47,060 --> 00:32:52,920
do have currently are all ask me union members and they're in their job description, have

339
00:32:52,920 --> 00:32:58,480
the hours that they work, or how many hours they can work a week, so extending our hours

340
00:32:58,480 --> 00:33:03,240
would be difficult in more ways than one, but I think we should be open to that in the

341
00:33:03,240 --> 00:33:05,300
future to provide more.

342
00:33:06,540 --> 00:33:08,300
I agree as well, thank you.

343
00:33:09,800 --> 00:33:11,120
Anybody else have any questions?

344
00:33:12,160 --> 00:33:13,900
Okay, let's move on.

345
00:33:14,380 --> 00:33:16,220
Oh, I'm so sorry, go ahead Mr. Day.

346
00:33:16,920 --> 00:33:19,180
I just wanted to point out, keep in mind too,

347
00:33:19,360 --> 00:33:20,920
and Eric will get to this when he gets,

348
00:33:21,120 --> 00:33:22,160
we get to community development.

349
00:33:22,320 --> 00:33:25,720
But just how Eric assists with property maintenance inspector.

350
00:33:25,900 --> 00:33:28,540
So he does the same for the human service specialist

351
00:33:28,540 --> 00:33:30,100
over in the senior center.

352
00:33:30,280 --> 00:33:31,940
So he will help offset that cost,

353
00:33:32,240 --> 00:33:34,080
and he'll discuss that when he gets to his budget.

354
00:33:34,080 --> 00:33:35,800
but I just wanted to point that out so you have that.

355
00:33:35,800 --> 00:33:36,560
Yes, Madam Chair.

356
00:33:36,700 --> 00:33:39,960
Auditor Dan, I'm so glad that you did CDGB funds help

357
00:33:39,960 --> 00:33:41,720
pay for our human service specialist.

358
00:33:42,180 --> 00:33:44,760
So this amount that you see here in the line,

359
00:33:44,840 --> 00:33:46,160
it's not her total salary.

360
00:33:47,160 --> 00:33:47,800
Thank you.

361
00:33:49,420 --> 00:33:53,680
OK, so our next fund is the 185 Funds, Senior Meals.

362
00:33:54,340 --> 00:33:57,740
This department has a full-time meals coordinator,

363
00:33:58,580 --> 00:34:03,100
three part-time kitchen staff, and five part-time delivery

364
00:34:04,280 --> 00:34:15,460
The five drivers deliver 100 meals a day to our homebound that gets financed through the Western Reserve Grant and to our community.

365
00:34:16,240 --> 00:34:21,500
And those are people who pay us to deliver them a meal to cover the cost of the service.

366
00:34:22,280 --> 00:34:27,360
In 2025 last year our staff delivered over 26,000 meals.

367
00:34:27,360 --> 00:34:33,640
We also served over 10,000 congregate lunches at the senior center.

368
00:34:33,920 --> 00:34:38,560
And that was also covered by the Western Reserve Grant.

369
00:34:38,880 --> 00:34:44,900
So all in all, we served or delivered over 37,000 meals last year,

370
00:34:44,940 --> 00:34:47,040
which was a thousand more than the previous year.

371
00:34:47,860 --> 00:34:53,640
We are, however, close to capacity for this service, not because of funding,

372
00:34:53,640 --> 00:34:56,200
but of course because of funding, but in addition,

373
00:34:56,200 --> 00:35:02,560
In our kitchen capacity, we can only prepare so many meals to deliver and to serve.

374
00:35:02,700 --> 00:35:10,180
Even if we had more drivers, I don't know that we have the ability to prepare any additional meals.

375
00:35:10,600 --> 00:35:14,480
So we keep a close eye on people who no longer want the service or

376
00:35:14,480 --> 00:35:17,140
need the service to make sure we can get as many people there.

377
00:35:17,680 --> 00:35:21,440
And we're looking into alternates like what do other places do?

378
00:35:21,440 --> 00:35:35,020
We can't provide that service who can so we can refer people to other community partners that may be able to provide that but I would like to highlight the value of our kitchen staff.

379
00:35:35,940 --> 00:35:49,380
We have three part time staff who work together to prep the meals, the delivery bags and the lunches that we serve and if any one of them is unable to work for any reason, the other two are willing and able to keep our operations smooth.

380
00:35:49,380 --> 00:36:06,260
It is we have two people hired under one line item and they are both or all three of them are incredibly valuable and I just wanted to share a little FYI with you are nutrition site coordinator Doug Glass.

381
00:36:06,780 --> 00:36:12,220
His other job for fun is he is a professional track referee.

382
00:36:12,220 --> 00:36:20,740
And he has the distinction of being the head referee for the upcoming NCAA track championship.

383
00:36:21,700 --> 00:36:25,940
So he's building his resume to become an Olympian track referee.

384
00:36:26,300 --> 00:36:28,300
He hopes in any of them.

385
00:36:28,800 --> 00:36:35,220
The 185, 62525 is our biggest line item.

386
00:36:35,220 --> 00:36:40,680
And this is for all the meals that we deliver and that we serve.

387
00:36:40,680 --> 00:36:59,780
I think we finally figured out the correct amount of budget for in this one line item, but I think it's very important that you know that these funds are reimbursed to the city through the Older Americans Act and the Western Reserve Grant that we receive and generates revenue for the city.

388
00:37:01,260 --> 00:37:01,860
Perfect.

389
00:37:02,860 --> 00:37:04,900
Any questions on this one Madam Chair.

390
00:37:04,900 --> 00:37:05,620
Go ahead, Ms. Boyth.

391
00:37:05,860 --> 00:37:06,680
Thank you.

392
00:37:07,440 --> 00:37:12,280
Due to the fact that you're part of this broader network of other senior centers.

393
00:37:12,800 --> 00:37:18,580
And you have this limited capacity for kitchen prep, so obviously you can only do so many meals.

394
00:37:18,920 --> 00:37:27,940
Is there opportunity to reach out to someone in network and ask if there's other places where food could potentially be made also?

395
00:37:28,300 --> 00:37:34,620
So not only in your kitchen, but are there other opportunities for I know sometimes restaurants will use other

396
00:37:34,620 --> 00:37:39,700
other kitchens and other places and they kind of collaborate together on other types of food prep.

397
00:37:39,820 --> 00:37:45,700
I'm just curious if that's something that I don't know if it's even an option, but just something that has already been thought of.

398
00:37:46,660 --> 00:37:48,920
Madam Chair, Councilwoman, it's a great idea.

399
00:37:49,520 --> 00:37:54,040
Collaboration is what brings about success, especially when we serve others.

400
00:37:54,300 --> 00:37:54,720
You know this.

401
00:37:55,520 --> 00:38:00,520
I think it comes down to where does the food come from, who pays for it, and how does it get delivered.

402
00:38:00,520 --> 00:38:05,060
We're very fortunate to have our very own meal delivery program.

403
00:38:05,240 --> 00:38:10,300
I know Parma Heights does this well, but there's an official meals on wheels organization.

404
00:38:10,540 --> 00:38:11,440
We're not meals on wheels.

405
00:38:11,620 --> 00:38:15,560
We can't even use that tagline because we're not part of the meals on wheels organization.

406
00:38:16,220 --> 00:38:17,720
We have a meal delivery program.

407
00:38:17,980 --> 00:38:24,360
So knowing what meals on wheels is able to handle and finding out through this network how

408
00:38:24,360 --> 00:38:27,200
other people handle their meal delivery program.

409
00:38:27,200 --> 00:38:34,200
And there's private companies out there like global meals, for example, what people can't order meals and have them delivered

410
00:38:34,200 --> 00:38:36,160
It's just not through the city

411
00:38:38,680 --> 00:38:40,740
Any other questions on this one?

412
00:38:40,940 --> 00:38:42,660
Madam Chairman. Yes, Mrs. Lane

413
00:38:43,400 --> 00:38:49,420
Just a couple things. So I know this on this budget and also your

414
00:38:50,120 --> 00:38:56,580
Next one 188 cell phones those are for the part-time drivers and drivers

415
00:38:56,580 --> 00:38:59,860
members so that they have, you have communication with them, is that correct?

416
00:39:00,140 --> 00:39:01,440
Madam Chair, Councilwoman, yes.

417
00:39:01,780 --> 00:39:03,960
And they are not used for personal-

418
00:39:04,780 --> 00:39:09,500
Madam Chair, Councilwoman, no, they leave them at the Senior Center at the end of their shift.

419
00:39:09,780 --> 00:39:09,980
Okay.

420
00:39:10,360 --> 00:39:10,940
Thank you.

421
00:39:12,360 --> 00:39:14,060
Any other questions on 185?

422
00:39:15,060 --> 00:39:16,240
Great, let's move on.

423
00:39:19,060 --> 00:39:26,420
188 Senior Transportation, this department has a full-time coordinator, two full-time and

424
00:39:26,420 --> 00:39:32,400
five part-time drivers. Now all of our drivers are cross-trained to serve either as a transport

425
00:39:32,400 --> 00:39:38,240
station escort or as a meal delivery driver. Some drivers are trained or being trained

426
00:39:38,240 --> 00:39:44,380
to drive our 12 passenger buses. One of our transportation drivers is currently delivering

427
00:39:44,380 --> 00:39:50,900
meals as a meal delivery driver is recovering from surgery. So we have a lot of that that

428
00:39:50,900 --> 00:39:55,620
happens throughout the course of the year with vacations or people who do become sick for

429
00:39:55,620 --> 00:39:59,200
or whatever reason, but we expect to be fully staffed this spring.

430
00:40:00,320 --> 00:40:08,880
And last year we provided over 11,000 round trip rides to Parma residents over 800 more

431
00:40:08,880 --> 00:40:13,940
than the previous year, and these rides are prioritized for medical appointments and grocery

432
00:40:13,940 --> 00:40:14,580
shopping.

433
00:40:15,320 --> 00:40:20,380
However, we also transport to other Parma locations like pharmacies, and just today we took

434
00:40:20,380 --> 00:40:23,220
one of our 95-year-old members for a haircut.

435
00:40:23,620 --> 00:40:29,720
She looks so darling and she really needed one so that was great but one of the best

436
00:40:29,720 --> 00:40:37,300
transportation services we provide, one of the best services that we provide are picking

437
00:40:37,300 --> 00:40:42,160
people up at their homes, bringing them to the center and then taking home at the end of the day.

438
00:40:42,720 --> 00:40:48,700
It's life-changing and they participate in a wide variety of activities. They have a healthy,

439
00:40:48,700 --> 00:40:53,920
nutritious meal and lunch they have made so many close friends that they even go to visit

440
00:40:53,920 --> 00:41:00,540
one another's families now they're that close and they adore our drivers who are like

441
00:41:00,540 --> 00:41:07,280
sons or daughters to them which is which is really special to witness. So that's one of the best

442
00:41:07,280 --> 00:41:14,680
services but one of the most popular services we have are our bus trips. We are so lucky we have buses

443
00:41:14,680 --> 00:41:19,940
and then we can go. We recently toured the new Ridgewood Golf Course Event Center and we are

444
00:41:19,940 --> 00:41:25,940
really excited about doing a love your lunch at the Flamingo Cafe with other senior centers to showcase

445
00:41:25,940 --> 00:41:34,420
our plays. We go on mystery trips, we've been to the cinema, theater, museums, we go out to eat,

446
00:41:35,100 --> 00:41:41,820
next month. Don't tell the news, let us not out yet. We're going to see handles Messiah at the Cleveland

447
00:41:41,820 --> 00:41:47,060
in Ballet and we're going to Mocha, the Museum of Contemporary Art.

448
00:41:47,980 --> 00:41:56,440
So a couple of the line items I wanted to point out, 188-621-1-0 professional services

449
00:41:56,440 --> 00:42:03,180
line item is for membership and driver training through the state recognized community transportation

450
00:42:03,180 --> 00:42:06,780
association of America, CTAA.

451
00:42:06,780 --> 00:42:19,680
The reason I pointed out is that we would like to do some train, the trainer training so that our drivers can train drivers for other senior centers and perhaps generate some revenue for the city.

452
00:42:20,540 --> 00:42:34,940
The line item 1862530 is a transportation line item we were I was putting money into that we did not need to put money into and now it's only needed for car parts and repairs.

453
00:42:35,940 --> 00:42:50,020
And I, again, want you to understand the importance of and value of a line item, 1-8-8-5-1-6-1-8-F-S-Me part-time clerk.

454
00:42:51,180 --> 00:42:57,360
Ladies and gentlemen, four years ago when I came in as the senior center director, there were no electronic files.

455
00:42:57,360 --> 00:43:03,340
As I mentioned earlier, our membership files and our database were just cards in a card

456
00:43:03,340 --> 00:43:10,940
filing cabinet, but our clerk began the 21st century upgrade by starting as a membership

457
00:43:10,940 --> 00:43:14,200
database electronically, so all those cards are on there.

458
00:43:14,820 --> 00:43:20,420
And now our clerks are able to send out annual renewal letters so that we can get some feedback

459
00:43:20,420 --> 00:43:23,420
about again who is still a member and who's not.

460
00:43:23,420 --> 00:43:37,060
Our clerks have also created all kinds of extremely other valuable databases, like I just shared with you about the number of people that we serve in transport.

461
00:43:37,900 --> 00:43:40,760
That's all because our clerks keep a database and we have that.

462
00:43:42,340 --> 00:43:50,720
They help with flyers, sign up sheets, they work the front counter, they help serve lunch, and they help on bus trips and basically anything that is asked of them.

463
00:43:51,460 --> 00:43:57,560
Sheerle, one of our clerks, organizes our sunshine singers and then takes them on the road

464
00:43:57,560 --> 00:43:59,900
to perform, which is an income generator.

465
00:44:00,720 --> 00:44:06,120
She also is incredibly valuable because she helps with our kaya haga county grant and

466
00:44:06,120 --> 00:44:09,580
making sure we have all the paperwork and signatures that are required.

467
00:44:10,720 --> 00:44:13,180
Adrienne sends out our membership renewal letters.

468
00:44:13,240 --> 00:44:16,980
She also helps do things like our movie and hot chocolate day.

469
00:44:16,980 --> 00:44:19,860
and is essential up at our front desk.

470
00:44:20,040 --> 00:44:25,040
And Lucas George, if you don't know him, started out as an intern in the mayor's office.

471
00:44:25,040 --> 00:44:27,460
He was an Ohio State student when he graduated.

472
00:44:27,780 --> 00:44:32,460
He came to work with us part-time, but the maximum amount of part-time hours.

473
00:44:32,460 --> 00:44:41,280
He's studying to be a firefighter, but he has recently been temporarily transferred

474
00:44:41,280 --> 00:44:48,300
as the assistant coordinator, the senior coordinator from 026.

475
00:44:49,060 --> 00:44:55,100
My assistant, Tammy, means out on a medical leave, she started some treatment and

476
00:44:55,100 --> 00:44:59,560
we anticipate she'll be back sometime in the near future, but in the meantime,

477
00:44:59,560 --> 00:44:59,880
I'm Luke.

478
00:45:00,000 --> 00:45:29,920
Transfer to that position to help us get through planning trips and scheduling, but that's just to let you know how valuable he is and how valuable these clerks are to me. So all this is to say before I answer any other questions is that Team Smallwood is serving as many older adults as we possibly can. We thrive on community partnerships, and we provide some of the best adult development programs in the county. In fact, I just did a program

479
00:45:29,920 --> 00:45:34,820
These are free programs you can do with your community partners.

480
00:45:35,120 --> 00:45:37,140
Have you invited your elected officials?

481
00:45:37,920 --> 00:45:41,680
Have you reached out to county departments that are free?

482
00:45:41,900 --> 00:45:45,280
We'll come out and do scam squad stuff, all these kinds of things.

483
00:45:45,580 --> 00:45:52,920
But I know that we're one of the most active senior centers in

484
00:45:52,920 --> 00:46:00,420
county and I do feel very strongly that your money is being well spent for older adults

485
00:46:00,420 --> 00:46:05,540
at the Donna Smollard activity center and it's important to know that not only is this

486
00:46:05,540 --> 00:46:12,100
money all well spent but a lot of it gets reimbursed to the city general revenue fund because

487
00:46:12,100 --> 00:46:20,020
of the grants that we receive. So any questions on this one? I just want to thank you so much

488
00:46:20,020 --> 00:46:20,620
for all you do.

489
00:46:20,900 --> 00:46:21,200
Really?

490
00:46:21,360 --> 00:46:25,140
You do a great job and we appreciate it and we see how much you love your job and how

491
00:46:25,140 --> 00:46:25,980
well you do at it.

492
00:46:26,100 --> 00:46:26,940
So thank you so much.

493
00:46:26,940 --> 00:46:27,580
Thank you so much.

494
00:46:27,580 --> 00:46:28,240
Appreciate it.

495
00:46:28,500 --> 00:46:29,380
Keep inviting us.

496
00:46:29,520 --> 00:46:32,600
It's good to do what you love and love what you do because everything kind of falls into

497
00:46:32,600 --> 00:46:33,360
place from there.

498
00:46:33,520 --> 00:46:33,720
You know?

499
00:46:34,460 --> 00:46:34,920
Thank you.

500
00:46:35,360 --> 00:46:36,860
I am going to shake things up on the order.

501
00:46:36,860 --> 00:46:43,520
We're going to have law go next and then we'll have Eric go after that.

502
00:46:43,760 --> 00:46:45,520
We'll have Renee go after that.

503
00:46:45,620 --> 00:46:49,980
Mr. Boyko go after that and then we'll have Mayor go last because he did say he's staying.

504
00:46:50,140 --> 00:46:50,500
Correct, Mayor?

505
00:46:50,500 --> 00:46:51,480
Mayor, the hall meeting.

506
00:46:51,720 --> 00:46:52,020
Okay, great.

507
00:46:52,460 --> 00:46:53,300
Okay, so law.

508
00:46:55,200 --> 00:46:59,880
Thank you, Madam Chair, I appreciate you let me go here next.

509
00:47:01,660 --> 00:47:05,460
As law director, as the city of Parme, I serve both as the lawyer for

510
00:47:05,460 --> 00:47:08,440
the city and the chief prosecutor for criminal matters within the city.

511
00:47:09,080 --> 00:47:14,620
We have a staff of seven handling matters of the Parme Municipal Court, three part-time prosecutors handling criminal matters.

512
00:47:15,160 --> 00:47:18,020
One part-time prosecutor handling housing and code enforcement matters.

513
00:47:18,020 --> 00:47:22,740
one full-time lawyer serving as a victim advocate and two full-time administrative staff members.

514
00:47:23,480 --> 00:47:33,760
We have a staff of nine handing civil matters, claims drafting of legislation and all other matters, including legal opinions located at the law department at the office of 335 Ridge Road.

515
00:47:34,140 --> 00:47:45,400
We have four full-time attorneys there, including myself, three staff members handing the legislation, claims and office management and two part-time attorneys also handing various legal matters including housing issues,

516
00:47:45,400 --> 00:47:49,840
legislation, litigation, and specialized matters, including registration of sex offenders,

517
00:47:50,420 --> 00:47:53,340
public record assistance, and any other legal matters that cross our desk.

518
00:47:53,840 --> 00:47:57,460
We handle numerous constituent inquiries, questions from council members, and

519
00:47:57,460 --> 00:48:02,180
administration about procedures, legal interpretation, and our legal opinions.

520
00:48:03,100 --> 00:48:10,580
I'd like to thank Waterter Day for all his and his team for all his assistance in helping with preparation of the budget.

521
00:48:11,920 --> 00:48:16,620
As your law director, I utilize funds from five separate accounts, three which are small

522
00:48:16,620 --> 00:48:20,280
and have little of any variation from year to year, and I'll start with those three smaller

523
00:48:20,280 --> 00:48:20,600
accounts.

524
00:48:21,180 --> 00:48:28,760
First is Fund 17, it's the juvenile diversion fund that proposed funding of $26,750 is the

525
00:48:28,760 --> 00:48:32,400
same budget amount from 2025, doesn't change.

526
00:48:33,100 --> 00:48:39,000
Fund 176 is traffic intervention program, the tip program proposed funding of $32,613, which

527
00:48:39,000 --> 00:48:45,120
again is the same budget amount as 2025 and fund 174, which is a victims of crime,

528
00:48:45,520 --> 00:48:52,040
act, revoke, and the proposed funding of $111,000, $4.00, that actually has a minor decrease from

529
00:48:52,040 --> 00:48:59,080
budget amount of $2,000 in 2025. And that budget also includes grant funds from the Ohio Attorney

530
00:48:59,080 --> 00:49:04,040
General's Office, which require a match from the city of Parma. And we have a letter that's actually

531
00:49:04,040 --> 00:49:08,180
out, standing, pending, waiting for funding from that source.

532
00:49:08,660 --> 00:49:12,280
The bulk of the law department's budget falls within two accounts.

533
00:49:13,340 --> 00:49:19,160
I'll start with the 045, which is the law fund.

534
00:49:19,480 --> 00:49:25,160
The proposed budget for 2026 for the law department account is $1,366.

535
00:49:26,940 --> 00:49:32,320
$654 and $31, which is a decrease from the budget amount 2025.

536
00:49:32,320 --> 00:49:40,780
The vast majority of our staff at the law department draw their salaries and benefits from this account, in addition just a few comments about this fund.

537
00:49:41,420 --> 00:49:51,300
The law department maintains contracts with legal research companies to keep current on case law and provide background information on litigants, including criminal defendants.

538
00:49:51,640 --> 00:49:53,400
Some of the costs are shared with the municipal court.

539
00:49:53,860 --> 00:49:59,960
As the legal profession becomes more digital, we have taken steps in the law department to reduce our costs.

540
00:49:59,960 --> 00:50:06,180
And as a result, we've seen decreases in our law library, in the law department.

541
00:50:07,040 --> 00:50:10,200
It was spent 33,000 in 2023, in 2024.

542
00:50:11,100 --> 00:50:15,860
It was just over 19,000 in 2025, our costs have decreased to 15,000.

543
00:50:16,400 --> 00:50:19,600
And we hope the number continues to follow as materials become available online.

544
00:50:20,320 --> 00:50:23,540
And we reduced big bulky books that have been used in the past,

545
00:50:23,620 --> 00:50:26,280
although I personally kind of still like the big bulky books.

546
00:50:27,380 --> 00:50:33,480
Having said that, I did continue also to include budgeted amounts for professional services

547
00:50:33,480 --> 00:50:34,500
and special counsel.

548
00:50:34,980 --> 00:50:38,820
There are matters that arise that may require special expertise.

549
00:50:39,220 --> 00:50:44,360
Some work requires outside legal assistance due to complexity, some due to conflicts of

550
00:50:44,360 --> 00:50:46,220
interest or potential conflicts.

551
00:50:46,720 --> 00:50:50,560
As always, we aim to keep these expenses to a minimum, and we've been successful in doing

552
00:50:50,560 --> 00:50:52,460
so for the past two years under my term.

553
00:50:55,520 --> 00:51:19,040
Again, just some examples, I know councilwoman Wilson likes examples on the east side wrote some down on the on the law side example of the professional services would be our insurance consultants, we use the professional services in the past to draft review and score the requests for qualifications for our insurance contract.

554
00:51:20,080 --> 00:51:24,820
Remember, we've bit it out right before I came on board, and we'll likely do that in

555
00:51:24,820 --> 00:51:25,320
near future.

556
00:51:26,160 --> 00:51:33,580
In addition, in the past, we've used Lou McMahon, who was there for compliance with the

557
00:51:33,580 --> 00:51:38,400
integrated plan, which is our prevention of water in the city.

558
00:51:39,640 --> 00:51:41,580
So there are just a couple examples there.

559
00:51:43,100 --> 00:51:47,940
Those are different from outside counsel, outside special counsel, maybe, in instance where

560
00:51:47,940 --> 00:51:57,940
where we used for bonds for the golf course clubhouse or perhaps if there is an investigation that has to go on, we use outside counsel, so there's no conflict of interest.

561
00:51:58,240 --> 00:52:10,080
Just wanted to let you know that as far as the 605 fund, which is our claims, the proposed budget for

562
00:52:10,080 --> 00:52:15,980
About 2026 for the claims account is 1,328,419 and 26 cents.

563
00:52:16,540 --> 00:52:22,300
In 2025, the budget for the claims account was 1,225,990.

564
00:52:22,660 --> 00:52:30,420
The bulk of the increased form from the 2025 budget relates to as we discussed prior the increased insurance premiums.

565
00:52:30,880 --> 00:52:35,960
At the most recent council meeting held on February 17th, legislation was approved.

566
00:52:35,960 --> 00:52:41,580
concerning the city's insurance coverage, and I know council is well versed in the issues

567
00:52:41,580 --> 00:52:47,540
and the concerns about the future of the insurance industry, especially as it relates to coverage

568
00:52:47,540 --> 00:52:50,940
for municipalities we discussed that in quite detail last meeting.

569
00:52:51,500 --> 00:52:56,460
The questions about self-insurance that were raised and the possibilities are valid inquiries

570
00:52:56,460 --> 00:53:01,340
and will continue to regularly look at these inquiries and discussions for ways to balance

571
00:53:01,340 --> 00:53:04,940
the need for appropriate coverage against the fiscal realities of the city.

572
00:53:04,940 --> 00:53:11,320
While the issues are well-documented, but documented just a few comments, the number of insurance

573
00:53:11,320 --> 00:53:15,460
carries in the municipal liability business has drastically shrunk over the last few years,

574
00:53:16,060 --> 00:53:20,320
and this makes it more difficult to get competitive rates from the few entities in this line of

575
00:53:20,320 --> 00:53:20,600
work.

576
00:53:21,260 --> 00:53:25,620
The insurance costs, like most of our expenses have gone up over the last few years.

577
00:53:26,280 --> 00:53:31,720
We pay more food and utilities and life necessities, and the insurance premiums were no different.

578
00:53:31,720 --> 00:53:38,880
We all pay insurance premiums and are troubled by the increases in our rates when we have not submitted any claims.

579
00:53:39,580 --> 00:53:45,000
And we are always looking at the same issue with municipal insurance industry.

580
00:53:45,320 --> 00:53:50,580
We have gone to great strides to keep our claims down in the law department, but the rates still climb.

581
00:53:51,340 --> 00:53:57,860
So right now the market situation, the market tendency factor into the budget and that's something we have to take into consideration.

582
00:53:57,860 --> 00:54:06,040
With respect to the 605 fund, there are four employees pay out of this account, including salaries and benefits.

583
00:54:07,160 --> 00:54:13,500
By Parma codified ordinance 104.02, the city maintains a program to ensure

584
00:54:14,000 --> 00:54:19,960
the city its properties and its officers and employees with respect to potential liability.

585
00:54:20,720 --> 00:54:24,260
It is essential that funds are budgeted to fill these obligations.

586
00:54:24,260 --> 00:54:33,180
to this code provision, we must annually allocate at least $400,000 for this account and to pay it for appropriate claims.

587
00:54:33,660 --> 00:54:39,300
So we're starting out of the gate at a minimum of 400,000 that were required by law.

588
00:54:40,280 --> 00:54:44,940
With the approval of the insurance contract at the last council meeting, we have coverage in place for next year,

589
00:54:45,000 --> 00:54:48,280
and that was actually bound on the 21st. We've got word of that today.

590
00:54:48,840 --> 00:54:52,880
While the costs have been discussed, the need for this coverage is absolutely essential.

591
00:54:56,130 --> 00:55:00,530
Let's see, I put together where I didn't put it together.

592
00:55:00,530 --> 00:55:04,570
Mealers put it together, this wonderful graph for you guys to look at.

593
00:55:04,710 --> 00:55:08,990
And the final pages of the budget handout, you'll see some of the graphs provided by the law department.

594
00:55:09,450 --> 00:55:15,390
And I anticipate that we will continue to be physically responsible and a strong protector of the city's funds.

595
00:55:15,690 --> 00:55:22,370
And this budget is conservative yet represents an anticipated needs of the law department and its administration.

596
00:55:23,530 --> 00:55:28,450
I also did try to embrace the anniversary logo, if you guys can tell.

597
00:55:29,410 --> 00:55:34,210
This is not just, it's not like an edible product because it's purple and pink,

598
00:55:34,970 --> 00:55:37,690
and it's not been done by a 12-year-old girl either.

599
00:55:38,990 --> 00:55:40,090
So, I don't know.

600
00:55:40,310 --> 00:55:42,430
They persuaded me to do it, so there we are.

601
00:55:42,690 --> 00:55:44,850
If you have any questions, I'd be happy to take any questions.

602
00:55:44,930 --> 00:55:49,450
I also have Assistant Chief Jim Boyle here, if there's anything specific that we need to.

603
00:55:50,430 --> 00:55:53,930
Mr. Law, Director, why don't you just touch based on the 51019?

604
00:55:54,110 --> 00:56:02,070
Is that increase of the proposed over the actual of 2025 to split that dollar amount on the second line?

605
00:56:03,070 --> 00:56:04,150
Second line?

606
00:56:04,350 --> 00:56:06,510
It's 605-51019.

607
00:56:07,310 --> 00:56:13,330
The second line down in 605, the 85,000, where at last year it was actually 37,220.

608
00:56:14,730 --> 00:56:16,900
To take funds from-

609
00:56:17,340 --> 00:56:18,120
You want to show me?

610
00:56:29,740 --> 00:56:30,360
Oh yeah, okay.

611
00:56:30,580 --> 00:56:32,400
So the Assistant Law Director of Principle of Surny,

612
00:56:32,680 --> 00:56:36,760
we were without a principal attorney for about eight months.

613
00:56:37,040 --> 00:56:37,260
Okay.

614
00:56:37,400 --> 00:56:38,460
And that's why there's the increase.

615
00:56:38,620 --> 00:56:41,360
We finally actually hired somebody who starts March 2nd.

616
00:56:41,460 --> 00:56:42,260
So that's an excellent question.

617
00:56:42,360 --> 00:56:43,280
Thanks for asking that.

618
00:56:43,480 --> 00:56:44,580
Thank you.

619
00:56:45,620 --> 00:56:46,160
Madam Chairman.

620
00:56:46,560 --> 00:56:48,100
I think Mrs. Lyme is going to go next.

621
00:56:48,980 --> 00:56:50,280
I just didn't grab her early enough.

622
00:56:50,400 --> 00:56:50,560
Go ahead.

623
00:56:51,160 --> 00:56:52,180
Thank you, Madam Chairman.

624
00:56:53,160 --> 00:56:56,920
Mr. Chairman, my question is in your graphs that you show.

625
00:56:56,920 --> 00:57:11,740
You show the claims budget for 605, a five-year overview, and from 22 to 26, I mean, it's gone up almost $500,000.

626
00:57:11,980 --> 00:57:15,880
Just kind of, could you give us an idea of why?

627
00:57:15,880 --> 00:57:19,960
Yeah, in the claims, it's absolutely related to our insurance.

628
00:57:20,660 --> 00:57:21,640
That's a simple answer.

629
00:57:24,600 --> 00:57:25,180
That's that.

630
00:57:26,520 --> 00:57:29,540
So we're not, Madam Chairman, so we're not up in claims.

631
00:57:30,000 --> 00:57:31,320
It's just a matter of its importance.

632
00:57:31,320 --> 00:57:35,720
A lot of percent, yeah, we actually have, I think, two matters, Jim, correct me if I'm wrong.

633
00:57:35,820 --> 00:57:37,820
I think we have two matters in litigation.

634
00:57:38,300 --> 00:57:45,320
Yeah, and one as far as, as far as actual claims pending, I think there's two and one has been an ongoing

635
00:57:45,320 --> 00:57:52,560
matter that it's been discussed with the members of Council in executive session in terms of the ongoing askments which were defend and so on and the other one

636
00:57:52,560 --> 00:57:55,940
I think will be summarily dismissed, which is a bit of a

637
00:57:56,420 --> 00:58:00,220
Yeah, so councilwoman yeah, it's not it's not that you know

638
00:58:00,220 --> 00:58:05,880
We're filing a bunch of losses or getting tons of lawsuits against us even it's just the market right now

639
00:58:05,880 --> 00:58:09,560
And we're feeling the effects of it for sure. Okay. Thank you

640
00:58:09,560 --> 00:58:09,980
Thank you.

641
00:58:10,120 --> 00:58:10,740
Mr. Kuzmo.

642
00:58:11,320 --> 00:58:11,940
Thank you, Madam Chairman.

643
00:58:12,520 --> 00:58:13,840
Law director, thank you for being here.

644
00:58:14,060 --> 00:58:17,440
I had a question about the salaries with two of the roles.

645
00:58:17,880 --> 00:58:22,750
The, I want to get it right.

646
00:58:22,930 --> 00:58:25,770
The administrative assistant prosecutor

647
00:58:25,770 --> 00:58:31,930
and the assistant legal secretary, could you point?

648
00:58:32,750 --> 00:58:37,250
The, yeah, the 045, the

649
00:58:42,340 --> 00:58:43,760
question with this one

650
00:58:43,760 --> 00:58:55,620
One was the original budgeted, first the actual, the actual was lower, and then the proposed 2026 salaries were lower than the original budget from last year and for

651
00:58:57,320 --> 00:58:58,700
the provides down.

652
00:58:58,780 --> 00:59:11,640
So I didn't know if there was just, if the actual was lower and the proposed was lower, if job duties had changed or if there was different individuals in those roles, in my counsel, I don't usually see the salaries go in the other way.

653
00:59:11,640 --> 00:59:14,960
I just wondered if there was something with those two positions.

654
00:59:15,440 --> 00:59:21,840
If I can, I think one of the positions was we actually moved some, we had one turnover.

655
00:59:22,140 --> 00:59:26,020
And so we moved one person up in the slot and then a new employee came in.

656
00:59:26,300 --> 00:59:31,540
So both of those budget items, both the salary that was vacated and the other person

657
00:59:31,540 --> 00:59:35,100
moving up a spot were impacted by that, that would reflect the differences.

658
00:59:35,340 --> 00:59:37,000
Okay, that makes sense.

659
00:59:37,160 --> 00:59:37,440
Thank you.

660
00:59:38,080 --> 00:59:39,180
Any other questions?

661
00:59:39,980 --> 00:59:40,620
And, Chair?

662
00:59:40,620 --> 00:59:41,380
Yes, Ms. Wilson.

663
00:59:42,320 --> 00:59:44,100
I see victims advocate.

664
00:59:44,640 --> 00:59:46,060
What is a victim's advocate?

665
00:59:46,700 --> 00:59:47,760
Yes, a victim's advocate.

666
00:59:47,900 --> 00:59:51,400
Our victims have to be Sherry Purge, and she's been there a very long time.

667
00:59:51,480 --> 00:59:52,180
It does an excellent job.

668
00:59:52,380 --> 00:59:57,380
She actually is there when there is an individual who is a victim of a crime.

669
00:59:58,300 --> 00:59:59,820
She works with that individual.

670
01:00:00,000 --> 01:00:06,760
Is or her rights are being followed and that the Court is hearing the victim in the criminal

671
01:00:06,760 --> 01:00:13,360
matter. So she makes contact with the victim right out of the gate when someone is charged

672
01:00:13,360 --> 01:00:19,780
with a crime and maintains a continuous relationship with them to make sure that they are

673
01:00:19,780 --> 01:00:22,260
heard before the Court and Jim and William.

674
01:00:22,260 --> 01:00:29,540
If I can add a little bit to that, Councilwoman, recently the State of Ohio passed something called Marcy's Law.

675
01:00:29,700 --> 01:00:37,860
Marcy's Law mandates certain requirements for all victims of crimes in terms of their notification of all stages of the proceeding.

676
01:00:38,080 --> 01:00:45,220
And so Ms. Purge, she's also a licensed attorney, not that that necessarily is a requirement of the job, but

677
01:00:45,220 --> 01:00:47,980
it adds a great deal of value to the operation.

678
01:00:48,320 --> 01:00:52,040
And with the requirements of Marcy's Law, she has the obligation to make sure that all

679
01:00:52,040 --> 01:01:06,120
All those notifications come through while fulfilling not just some legal aspects, but also in that role there's some aspect of like social work and making sure that she's having informed and fruitful conversations with the victims of these crimes.

680
01:01:06,840 --> 01:01:16,200
So Madam Chair, so that means for victims of a crime in Parma or anywhere in the county or anywhere in the state.

681
01:01:16,200 --> 01:01:20,400
Well, considering that the you guys are paying her, she deals with Parm only.

682
01:01:20,800 --> 01:01:25,700
And that is an interesting piece because Law Director Tuma brought to my attention that he had seen.

683
01:01:26,140 --> 01:01:29,460
I think there was a job posting for the Court, you may want to talk about that.

684
01:01:29,480 --> 01:01:34,600
Right, yeah, this isn't really pertinent to our budget in particular, but the Court's budget.

685
01:01:34,740 --> 01:01:39,600
They were having a victim's advocate for the Department of Municipal Court, a part-time

686
01:01:39,600 --> 01:01:47,180
position, which I would assume is going to take care of victims in other municipalities in the jurisdiction.

687
01:01:47,920 --> 01:01:53,840
And which is a good thing, I mean it's not a, we didn't, we didn't oppose it or fight it or anything like that.

688
01:01:53,940 --> 01:01:58,480
The more that victims can have rights, we certainly would be in favor of something like that.

689
01:01:58,920 --> 01:02:06,560
So Madam Chair, does the victim have to reside in Parma or just have a crime committed against them in Parma?

690
01:02:07,360 --> 01:02:11,300
The crime itself, it has to be a crime prosecuted by the City of Parma.

691
01:02:11,680 --> 01:02:11,880
Okay.

692
01:02:12,180 --> 01:02:12,980
Right, by the City.

693
01:02:13,480 --> 01:02:13,580
Okay.

694
01:02:14,960 --> 01:02:15,660
Madam Chair.

695
01:02:16,000 --> 01:02:16,160
Yes.

696
01:02:16,440 --> 01:02:18,600
So for clarification, sorry, we're going back and forth on that.

697
01:02:18,720 --> 01:02:26,800
That's anyone in the eight communities that come to Parma Municipal Court that get truck or no?

698
01:02:27,000 --> 01:02:28,500
No, I'm sorry, and perhaps I wasn't.

699
01:02:28,760 --> 01:02:32,000
Anybody, any city that comes to Parma, I'm saying can-

700
01:02:32,000 --> 01:02:37,000
So our victim's advocate deals with the matters only in that are parma cases.

701
01:02:37,380 --> 01:02:41,300
So the Parma Municipal Court obviously has a jurisdiction serving I think seven other communities.

702
01:02:41,660 --> 01:02:46,860
That's why I think the posting was looking for somebody to assist others in the other

703
01:02:46,860 --> 01:02:47,440
communities.

704
01:02:48,120 --> 01:02:52,260
And sharing our victim's advocate serves parma cases.

705
01:02:52,600 --> 01:02:58,040
I think they saw the value that our victim's advocate was providing for

706
01:02:58,040 --> 01:03:03,140
or apartment cases, and said that would be something that they would like to duplicate for the other communities.

707
01:03:03,340 --> 01:03:06,620
Right, Ms. Purgit, she's been doing it for a very long time and does a great job.

708
01:03:07,180 --> 01:03:08,740
Yeah, it's not an easy job.

709
01:03:09,440 --> 01:03:10,300
Yeah, thank you.

710
01:03:10,520 --> 01:03:11,740
Good, everybody got their answers.

711
01:03:12,440 --> 01:03:14,780
Perfect, all right, great, thank you so much.

712
01:03:14,920 --> 01:03:16,580
All right, thank you everybody, appreciate that.

713
01:03:17,360 --> 01:03:20,180
All right, Mr. Talerup, you are up.

714
01:03:20,180 --> 01:03:21,240
Good

715
01:03:31,740 --> 01:03:46,700
evening Madam Chairman, for 2026 we're proposing that we're going to spend roughly $90,000 less than we did in 2025 or at least we had budgeted in 2025.

716
01:03:46,700 --> 01:03:55,320
I'm in the enviable position where the CDBG grant that we received yearly from the federal government,

717
01:03:55,340 --> 01:04:07,340
we are required to spend as much as we can of that grant per year, although we do operated tight

718
01:04:07,340 --> 01:04:14,340
ship to make sure that as much money as possible goes towards programming. Community development,

719
01:04:14,340 --> 01:04:22,060
we consist of two people, two employees, we're still able to supplement the general fund,

720
01:04:22,180 --> 01:04:27,760
the tune of $150,000 through code enforcement and the senior center.

721
01:04:29,540 --> 01:04:37,680
We do intend to have a robust, again, programs that the citizens of Parmer really like,

722
01:04:38,040 --> 01:04:43,740
such as the furnace safety voucher program, sidewalk replacement program,

723
01:04:43,740 --> 01:04:50,220
businesses like the storefront projects, we intend to have roughly five of those this year.

724
01:04:51,920 --> 01:04:59,400
The home improvement program, we intend to have roughly $121,000 available for that

725
01:05:00,680 --> 01:05:05,040
and a robust $137,000 for a streetscape.

726
01:05:06,200 --> 01:05:13,160
So we don't intend to have any major cuts, you won't see any differences or cuts from last year.

727
01:05:13,160 --> 01:05:28,300
The only thing that's different is that demolition, demolition is going to be removed primarily before because the environmental rules, it takes me two years to max everything down.

728
01:05:29,100 --> 01:05:30,260
So it's just not a person.

729
01:05:33,390 --> 01:05:33,910
Now is it?

730
01:05:34,650 --> 01:05:36,390
Any questions on this one?

731
01:05:36,870 --> 01:05:37,430
Madam Chairman.

732
01:05:37,630 --> 01:05:38,430
Yes, this is Lynn.

733
01:05:41,150 --> 01:05:49,250
Eric, last year you budgeted, but didn't spend anything, and you have nothing budgeted this year, out of the advances out.

734
01:05:50,710 --> 01:05:52,610
It's the last line item at the bottom.

735
01:05:52,950 --> 01:05:53,050
Yeah.

736
01:05:54,130 --> 01:06:06,690
The advance is out to line item councilwoman the city has a PMC account that consists of

737
01:06:06,690 --> 01:06:13,370
payments that were made when we made loans. It consists of repayments and interest payments

738
01:06:13,370 --> 01:06:21,030
back to the city that just hasn't been credited to the city account. So there's money there

739
01:06:21,030 --> 01:06:22,870
There are other counts covered that.

740
01:06:24,310 --> 01:06:32,830
And then also the blight elimination, you have nothing budgeted this year, last year you

741
01:06:32,830 --> 01:06:39,190
budgeted 10,000, you actually spent 14,200, but there's nothing budgeted this year.

742
01:06:39,550 --> 01:06:40,490
That's the demolition.

743
01:06:41,150 --> 01:06:41,370
Okay.

744
01:06:46,410 --> 01:06:46,630
Okay.

745
01:06:47,370 --> 01:06:47,930
I'm sure.

746
01:06:48,110 --> 01:06:49,930
Yes, Mr. Oh, Mr. Lamar, are you done?

747
01:06:50,730 --> 01:06:50,870
Yep.

748
01:06:51,210 --> 01:06:52,150
Okay, Mr. Early.

749
01:06:53,070 --> 01:07:04,690
Getting into the streetscaping program and everything, we know we tend to do that in selective areas like Polish village, I think I've seen it maybe a little in Ukrainian village, but mostly a lot happens north of snow.

750
01:07:05,150 --> 01:07:11,450
Is there a way we could get any more allocated money budgeted towards other parts of the entire city?

751
01:07:12,230 --> 01:07:15,970
I mean, it seems to be only in a certain area, is it always that strong restriction?

752
01:07:15,970 --> 01:07:23,990
Madam Chairman, Councilman, the majority of the financing for the street skate program

753
01:07:23,990 --> 01:07:29,610
and for the sidewalk program, they have to go into census tracts that are low-moderate

754
01:07:29,610 --> 01:07:30,010
income.

755
01:07:31,290 --> 01:07:39,550
So we do not have the ability to take more than 75% of the funding for those programs outside

756
01:07:39,550 --> 01:07:41,450
of eligible census tracts.

757
01:07:42,730 --> 01:07:44,370
Just can't be done.

758
01:07:45,450 --> 01:07:46,090
Okay.

759
01:07:48,480 --> 01:07:49,280
It's a good try.

760
01:07:50,280 --> 01:07:50,380
Yeah.

761
01:07:50,940 --> 01:07:52,140
Made an honest effort there.

762
01:07:52,820 --> 01:07:53,260
Madam Chairman.

763
01:07:54,380 --> 01:07:55,020
Yes.

764
01:07:55,380 --> 01:07:56,140
One more question.

765
01:07:57,500 --> 01:08:02,860
Over the years you've been able to purchase park benches, trash cans and things like that.

766
01:08:03,460 --> 01:08:08,520
Just wondering if there's any funding available in your budget for those types of things.

767
01:08:09,760 --> 01:08:17,640
We only got three trash cans per pro road for three wards and there's definitely a need

768
01:08:17,640 --> 01:08:18,480
for a few more.

769
01:08:19,500 --> 01:08:26,940
And I'm sure that my Polish village ones came up here to the town center so they never

770
01:08:26,940 --> 01:08:28,840
got put where they were supposed to get put.

771
01:08:29,780 --> 01:08:32,700
And I'm sure that we could use some day drive.

772
01:08:33,460 --> 01:08:45,920
I know that there's one resident who constantly, it's Amanda's resident, and I know that over by the bus stop on day drive by giant, by giant eagle.

773
01:08:47,100 --> 01:08:54,200
So I'm just wondering if there's definitely a need for that kind of stuff and I'm just kind of curious if there's any money within your budget for that.

774
01:08:54,200 --> 01:08:54,740
Okay.

775
01:08:55,440 --> 01:09:03,780
Madam Chairman, Councilwoman, I do intend to have the budget take care of several replacement

776
01:09:03,780 --> 01:09:04,460
issues.

777
01:09:05,520 --> 01:09:12,740
LeViv, foods, their mural needs to be replaced and updated that's too faded.

778
01:09:13,700 --> 01:09:20,920
We will have money available for garbage cans through Polish village, Ukrainian village and

779
01:09:20,920 --> 01:09:27,880
broadview road for the quarry district. We intend to spend some money in the

780
01:09:27,880 --> 01:09:35,680
quarry district for streetscape banners, signage, that sort of thing. Anything

781
01:09:35,680 --> 01:09:42,060
for the town center and age drive as far as trash cans are concerned? No, it's

782
01:09:42,060 --> 01:09:49,420
not a low-modored income census tract. Thank you. Thank you, ma'am Chairman.

783
01:09:49,420 --> 01:09:51,220
Director, thank you for being here.

784
01:09:52,580 --> 01:09:56,240
First question for the furnace vouchers this year.

785
01:09:56,520 --> 01:09:59,360
Is it the same number as previous years and the increase?

786
01:10:02,870 --> 01:10:11,070
Madam Chairman, Councilman, we still intend to have 175 vouchers available at a raised price of $90 each.

787
01:10:12,070 --> 01:10:21,490
So last year we had, everybody who was issued a voucher used it, except for 15 out of the 175.

788
01:10:23,690 --> 01:10:24,370
Madam Chairman.

789
01:10:25,110 --> 01:10:25,470
Thank you.

790
01:10:26,470 --> 01:10:28,250
That was going to be my next question.

791
01:10:28,370 --> 01:10:30,670
One is the date, the go live date for that.

792
01:10:31,350 --> 01:10:35,210
People can start calling us the third Monday in July.

793
01:10:35,750 --> 01:10:37,070
It'll be on the website.

794
01:10:37,070 --> 01:10:44,150
they can call for an appointment to come in in early August to receive their voucher.

795
01:10:47,360 --> 01:10:55,520
And if they are homebound and they can't get to us, we will come to them no problem.

796
01:10:56,700 --> 01:10:57,380
Madam Chairman.

797
01:10:57,680 --> 01:10:59,740
But they still need to call and make an appointment.

798
01:11:00,720 --> 01:11:07,040
For the home improvement program for the decrease in the 19,000 and

799
01:11:07,040 --> 01:11:19,040
And then the increase in the streetscape was that just allocation of funds kind of decreasing one versus the other to balance that out.

800
01:11:19,160 --> 01:11:21,100
I didn't know if that was if there was a reason for that.

801
01:11:22,520 --> 01:11:31,780
Madam Chairman, the councilman, the budgeting for the home improvement program is it's an average of what we can expect to see each year.

802
01:11:31,780 --> 01:11:40,700
I mean, normally for the last few years, it's been increasingly expensive for people to

803
01:11:40,700 --> 01:11:46,160
afford major over improvement, so we've been paying a lot more for those to be done.

804
01:11:46,400 --> 01:11:55,540
But again, it's been more difficult for people to pony up their share of the contract for

805
01:11:55,540 --> 01:11:56,820
work to be done.

806
01:11:56,820 --> 01:11:57,260
So,

807
01:11:59,400 --> 01:12:10,720
we had a significant budget last year, people did not use it, so it's going to be recycled for this year at about 120,000.

808
01:12:12,260 --> 01:12:37,680
Last question, ma'am chairman, for the professional services for the, roughly, there's the 275,000 budget of this year, last year, 37,000 was the actual, is there any other use for different services for the residents that can be spent out of that professional services account?

809
01:12:37,680 --> 01:13:07,660
Well, Madam Chairman, Councilman, $180,000 that professional services is actually earmarked for the sidewalk program when we go out to bid, so you can expect that roughly $180,000 is going to come out of that also $19,000 for the senior safer home program comes out of professional services for the yearly contract to take care of the roughly 65 seniors that have the medical alert pendant.

810
01:13:08,400 --> 01:13:11,860
that allows them to stay at home safely.

811
01:13:12,780 --> 01:13:15,520
Okay, so you're not left with much time after that?

812
01:13:15,920 --> 01:13:24,240
No, we, again, the professional services, the amount of money, really what we spend is rent, electric, gas.

813
01:13:25,580 --> 01:13:29,420
That's what we, that's our only expense out of professional services.

814
01:13:29,660 --> 01:13:30,340
Okay, thank you.

815
01:13:31,440 --> 01:13:32,400
Mr. Divas.

816
01:13:32,400 --> 01:13:38,980
And real quick, Eric, you had mentioned that the furnace voucher will be raised to $90, is that correct?

817
01:13:39,300 --> 01:13:41,940
And it was what last year, 75 or was that?

818
01:13:42,180 --> 01:13:50,160
We raised it to $90 last year, from 80, because everybody's costs are going up.

819
01:13:50,320 --> 01:13:54,340
So we had to try to do what we could to cover the more costs.

820
01:13:54,860 --> 01:13:56,540
I know people love them, so yeah.

821
01:13:56,540 --> 01:13:59,910
Great, any other questions?

822
01:14:01,450 --> 01:14:03,970
Great, thank you so much for being here, appreciate it.

823
01:14:04,510 --> 01:14:06,210
All right, Ms. Guy, you're up.

824
01:14:06,570 --> 01:14:07,170
Thanks, sir.

825
01:14:07,870 --> 01:14:11,310
Sorry, Mr. Boyko, you're last, before the mayor, I apologize.

826
01:14:15,060 --> 01:14:20,140
Good evening, the 029 budget is the human resources side of the office.

827
01:14:20,820 --> 01:14:29,220
The majority of this budget is spent on staffing and benefits, which includes three full time staff members and one part time employee.

828
01:14:29,220 --> 01:14:35,940
We are operating supplies and professional services in mirror the 2025 original budget.

829
01:14:36,540 --> 01:14:44,240
I did keep the amount at 50,000 due to increased costs for some of our services, such as background checks,

830
01:14:44,620 --> 01:14:47,700
our employee assistance program, and drug testing.

831
01:14:50,790 --> 01:14:52,410
Anybody have any questions on this budget?

832
01:14:52,430 --> 01:14:53,690
It's pretty straightforward here.

833
01:14:53,970 --> 01:14:56,430
I don't think we have much of a difference here.

834
01:14:57,950 --> 01:14:58,470
ok.

835
01:14:59,310 --> 01:14:59,730
How good?

836
01:15:00,000 --> 01:15:10,320
Thank you so much for being here. I have one more. Okay. Oh, you have two. Oh, I'm so sorry. I apologize. That's okay. Am I missing it? Okay. I'll find it. Sorry.

837
01:15:16,270 --> 01:15:28,150
Okay. Yeah. Go ahead. Okay. Just one two is the storeroom. Um, this consists of one part time clerk and the majority of this budget is spent on postage and then our copier contract with Lake business.

838
01:15:33,780 --> 01:15:37,160
I didn't see much of a difference on this one either. So any

839
01:15:41,260 --> 01:15:42,180
questions on this one?

840
01:15:44,120 --> 01:15:45,020
Madam Chairwoman.

841
01:15:45,080 --> 01:15:45,920
Yes, Ms. Christmas.

842
01:15:46,660 --> 01:15:47,900
Thank you for reading here, director.

843
01:15:48,140 --> 01:15:56,560
For the copier and duplicator decrease, that's safe to say that's because of the lake business, copier contract and the line below it.

844
01:15:57,120 --> 01:16:00,600
So, Madam Chairwoman and Chairwoman, Councilman.

845
01:16:02,140 --> 01:16:07,740
So the copier and duplicator for 2025, the original budget was $65,000.

846
01:16:07,740 --> 01:16:14,600
And so the money spent for the contract that was expiring at the beginning of last year,

847
01:16:14,940 --> 01:16:19,620
and then what I anticipated was budgeted in that line item, working.

848
01:16:21,220 --> 01:16:24,380
No, it's the battery backup you can keep going.

849
01:16:24,940 --> 01:16:30,840
Once the copier contract was approved by council, then I worked with auditing to budget that contract.

850
01:16:31,000 --> 01:16:33,560
So that's why I'm funding it in that line item below.

851
01:16:33,800 --> 01:16:35,780
And that's separate line, that makes sense, thank you.

852
01:16:35,780 --> 01:16:36,540
You

853
01:16:39,070 --> 01:16:41,210
have lots of stuff in here, sorry.

854
01:16:41,630 --> 01:16:41,970
That's okay.

855
01:16:42,270 --> 01:16:43,070
Any other questions?

856
01:16:44,290 --> 01:16:45,970
Thank you so much for being here.

857
01:16:46,190 --> 01:16:46,950
Appreciate you coming.

858
01:16:47,450 --> 01:16:48,070
Have a good night.

859
01:17:06,520 --> 01:17:07,260
All right.

860
01:17:12,600 --> 01:17:14,620
Karen, the team she got it.

861
01:17:14,760 --> 01:17:15,580
That's where I got it.

862
01:17:16,320 --> 01:17:16,680
Okay.

863
01:17:18,120 --> 01:17:19,760
Yes, Mr. Boyko, come on up.

864
01:17:19,840 --> 01:17:20,980
We got the alarm turned off.

865
01:17:21,160 --> 01:17:21,580
We're all set.

866
01:17:23,120 --> 01:17:23,920
Thank you everybody.

867
01:17:24,000 --> 01:17:24,920
Thank you, Madame Chair.

868
01:17:26,260 --> 01:17:29,840
This is a civil service budget, the account 075.

869
01:17:30,420 --> 01:17:33,520
It's at the top of the one we just went over, just so nobody's confused.

870
01:17:37,020 --> 01:17:41,880
So we continue to operate with two commissioners, Commissioner Hoffman and myself.

871
01:17:42,980 --> 01:17:47,160
Also with one secretary, Kathy Erdman, who's done a fantastic job.

872
01:17:47,320 --> 01:17:51,860
Really, we've reduced over the years from two full time equivalents down to one.

873
01:17:52,240 --> 01:17:53,480
And Kathy does a great job.

874
01:17:53,480 --> 01:17:57,800
we appreciate all the assistance from Director Guy and support she provides.

875
01:17:58,460 --> 01:18:10,900
We also continue to reduce our costs, our testing costs, and work with the safety director and the chiefs in regard to our testing, not only in regard to costs, but trying to up our numbers.

876
01:18:11,420 --> 01:18:23,460
I think everyone knows over the years, the police and both police and fire we haven't got as many applicants as we have, but we're still able to fill our roles with some good quality.

877
01:18:23,460 --> 01:18:24,060
candidates.

878
01:18:24,980 --> 01:18:30,100
We also of course continue to test for all the city schools, primary city school district,

879
01:18:31,020 --> 01:18:37,100
and we do receive annually, at least have been $22,000 a year from the schools to help

880
01:18:37,100 --> 01:18:45,800
offset some of their costs as well as get some in kind comp from them in regard to utilizing

881
01:18:45,800 --> 01:18:47,380
their facilities for the testing.

882
01:18:49,000 --> 01:18:50,840
So with that, oh.

883
01:18:53,210 --> 01:18:54,030
Thank you.

884
01:18:54,030 --> 01:18:55,990
Any questions from anybody?

885
01:18:57,690 --> 01:18:58,390
All good?

886
01:18:59,230 --> 01:19:00,870
Thank you for being here Mr. Boykin.

887
01:19:00,950 --> 01:19:02,570
Thank you appreciate it, Mr. Appreciate Council.

888
01:19:02,830 --> 01:19:03,630
Thank you for being patient.

889
01:19:05,430 --> 01:19:07,050
Okay Mayor, now it's your turn.

890
01:19:20,530 --> 01:19:22,650
Good evening Madam Chair, members of Council.

891
01:19:23,290 --> 01:19:27,290
Before I get started, I will talk to Dave Black, Councilman Lyme,

892
01:19:27,290 --> 01:19:32,410
and we'll make sure we get some nice looking garbage cans around the town, so all right.

893
01:19:33,650 --> 01:19:42,870
Before I go to my budget, I just prepared some remarks, some notes, looking at last budget

894
01:19:42,870 --> 01:19:48,010
hearing and some of the concerns that I have and inks I always have as we go through

895
01:19:48,010 --> 01:19:49,610
the budget season each time.

896
01:19:50,630 --> 01:19:55,370
And I always like to use the word and I know it's shared with our auditor on sustainability.

897
01:19:57,190 --> 01:20:03,010
This would be an easier job if you didn't have to say no a lot of times, and you say no

898
01:20:03,010 --> 01:20:03,770
a lot of times.

899
01:20:06,110 --> 01:20:12,510
So looking at it, I counted, I think, at least possibly five talked about full-time

900
01:20:12,510 --> 01:20:17,630
employees, and we'll always look at part-time employees, but the equivalent for one full-time

901
01:20:17,630 --> 01:20:22,590
employee on average is about $100,000, and I checked that with Mark Prock.

902
01:20:24,110 --> 01:20:30,090
So right there, if you're talking five employees from last budget season, you're talking a half million dollars that affects our budget.

903
01:20:32,870 --> 01:20:42,990
So we offer to consult what we think we can afford, not just going into this budget season because I always try to look ahead, not just this coming budget but the year after, the year after that.

904
01:20:43,630 --> 01:20:50,490
And some other factors, I just wanted to point out moving forward, we still have the unfunded mandate from Columbus.

905
01:20:50,490 --> 01:20:52,550
that could be up there, that bill's here again.

906
01:20:52,670 --> 01:20:55,630
I think that's what, 750 Brian, it's probably more now.

907
01:20:56,070 --> 01:20:56,750
I don't know what the last one is.

908
01:20:56,750 --> 01:20:59,670
They keep changing the formula, but last time it was about 8.50

909
01:20:59,670 --> 01:21:02,410
and the formula keeps changing, the years keep changing,

910
01:21:02,410 --> 01:21:04,250
how long or short it's going to go.

911
01:21:04,410 --> 01:21:06,730
So I haven't seen the latest version,

912
01:21:07,330 --> 01:21:09,710
but last time I looked it was about 8.50 mayor.

913
01:21:09,970 --> 01:21:11,750
I want it once it's fully implemented.

914
01:21:12,290 --> 01:21:13,210
Appreciate it.

915
01:21:13,750 --> 01:21:17,250
Also, at the end of the show, we'll be heading negotiations again.

916
01:21:17,250 --> 01:21:18,990
So we start doing that process.

917
01:21:19,790 --> 01:21:23,830
And that's always a stressful and trying to what we can afford and affordability and

918
01:21:23,830 --> 01:21:26,250
working with the auditor on that.

919
01:21:26,590 --> 01:21:31,050
And then, as you look at the economy and what you see coming, you don't know, it's like

920
01:21:31,050 --> 01:21:33,610
follow the bouncing ball, always concerned with that.

921
01:21:34,310 --> 01:21:37,610
Everything is a lot more expensive, prices have not gotten down.

922
01:21:38,790 --> 01:21:46,630
And I would say this too, since COVID-19, and I remember us passing that budget and it was

923
01:21:46,630 --> 01:21:50,710
just hitting if you remember it was just like a fake budget we passed and the

924
01:21:50,710 --> 01:21:54,850
businesses were closed we didn't know what was going to happen and try to do

925
01:21:54,850 --> 01:22:01,070
some things and since we came out of that I really think if they were given out

926
01:22:01,070 --> 01:22:04,930
awards on how to maximize arpa dollars I believe the auditor and our

927
01:22:04,930 --> 01:22:09,650
administration and this council should get an award as best practices because we

928
01:22:09,650 --> 01:22:15,650
have maximized those dollars completely not wasted them but then helped this

929
01:22:15,650 --> 01:22:22,630
and allow for these easier times in our budgeting process since then.

930
01:22:23,350 --> 01:22:27,130
And I was here and I know Councilman Divas, Councilman Lyme,

931
01:22:27,290 --> 01:22:32,710
Auditor, you were here 10 years ago or so, we had to put a garbage

932
01:22:32,710 --> 01:22:37,250
fee on. We had to sell buildings. I had to sell cell towers just to be able

933
01:22:37,250 --> 01:22:40,010
to balance budget. And you never want to lay anybody off.

934
01:22:40,190 --> 01:22:44,110
They have a family, they rely on that insurance, and we have not been able to have

935
01:22:44,110 --> 01:22:45,190
have to do that here.

936
01:22:45,610 --> 01:22:48,810
Through attrition, we have to have, when someone retires,

937
01:22:48,970 --> 01:22:52,190
we've not filled positions to do it that way.

938
01:22:52,290 --> 01:22:54,690
When you're, we didn't, we didn't buy police vehicles.

939
01:22:55,010 --> 01:22:57,630
We reduced the minimums in our safety forces.

940
01:22:57,850 --> 01:22:59,410
Every time I heard an ambulance drive by,

941
01:22:59,570 --> 01:23:03,850
I was saying a prayer, saying hopefully this isn't one

942
01:23:03,850 --> 01:23:06,570
where, you know, because of the reduced minimums,

943
01:23:06,570 --> 01:23:10,410
there's going to be a significant disaster

944
01:23:10,410 --> 01:23:12,050
that fortunately didn't happen.

945
01:23:12,050 --> 01:23:15,750
and so the swimming pools on it.

946
01:23:17,270 --> 01:23:19,290
So looking at it, local government's hard as we all know,

947
01:23:20,550 --> 01:23:23,130
but I like to look at things not at just snapshots,

948
01:23:23,130 --> 01:23:26,110
like this year's budget, but I'm a motion picture person,

949
01:23:26,310 --> 01:23:30,210
that allows us to keep floating along in these calmer seas.

950
01:23:30,850 --> 01:23:33,870
And just want to be mindful, I think it's worth bringing this up.

951
01:23:34,150 --> 01:23:37,550
I think our administration does.

952
01:23:37,670 --> 01:23:38,670
I know the auditor does.

953
01:23:38,670 --> 01:23:45,250
I appreciate his team and Mr. Prok as well, so I just want to throw that out for contacts

954
01:23:45,250 --> 01:23:47,890
and I appreciate y'all listening to me on it.

955
01:23:48,030 --> 01:23:51,110
I don't know, Father Dave, if you have anything you want to add, and I did not talk to Brian

956
01:23:51,110 --> 01:23:52,470
Dave that I was doing this either.

957
01:23:54,990 --> 01:23:57,690
So no, well said mayor, I don't have anything to add.

958
01:23:57,930 --> 01:24:02,630
Again, I would just, with the exception of, yeah, we've had some good conversations through

959
01:24:02,630 --> 01:24:03,730
the years with these ARPA dollars.

960
01:24:03,910 --> 01:24:08,650
I do think we really went about things the right way is you and I have discussed mayor

961
01:24:09,390 --> 01:24:12,930
which has put us in the position we're in right now and we're in a really good

962
01:24:12,930 --> 01:24:18,210
position right now but as I always tell people those our dollars aren't going to

963
01:24:18,210 --> 01:24:22,670
be around forever. We really maximize them by using it according to guidelines

964
01:24:22,670 --> 01:24:26,950
being able to pay a lot of our safety forces, salaries and benefits. Other

965
01:24:26,950 --> 01:24:31,230
communities didn't take that route and it's put us in a nice position so things

966
01:24:31,230 --> 01:24:35,310
are fairly comfortable right now but we have to be fiscally responsible because

967
01:24:35,310 --> 01:24:39,550
because that is not necessarily going to be around forever, it will not be around forever.

968
01:24:40,050 --> 01:24:42,230
So we have to be aware of that, thank you mayor.

969
01:24:42,590 --> 01:24:43,270
Appreciate it, thank you.

970
01:24:43,530 --> 01:24:47,570
So as I go to my budget, the mayor's office has two accounts.

971
01:24:47,810 --> 01:24:54,430
The first one is the 001 will just point out two changes from previous budget to this year.

972
01:24:54,850 --> 01:25:01,810
If you look at the conversions, payouts, bonus, we put 15,000 in there because

973
01:25:01,810 --> 01:25:06,030
as Chief of Staff, Mr. Somers, may do a buyout.

974
01:25:06,530 --> 01:25:10,310
And also the other change that you have hospitalization,

975
01:25:10,310 --> 01:25:14,130
that's increased because Michelle Blair went on city hospital,

976
01:25:14,570 --> 01:25:18,510
or excuse me, city insurance after retirement of her husband.

977
01:25:18,730 --> 01:25:21,210
So other than that, those are the only two changes.

978
01:25:21,790 --> 01:25:23,070
I'll entertain any questions.

979
01:25:24,590 --> 01:25:26,930
But do you have any questions for the mayor in this first one?

980
01:25:30,480 --> 01:25:31,340
Madam Chairman, yes.

981
01:25:31,340 --> 01:25:41,000
Just to have a question in general and may I had planned on talking to you about this, but just with schedules haven't been able to.

982
01:25:42,980 --> 01:25:52,920
I definitely think we are at a point in time where fire does a great job with theirs. Please do a great job with theirs.

983
01:25:52,920 --> 01:26:01,180
engineering is freaking awesome, but I think that we need a grant writer. Whether it's a grant writer or

984
01:26:01,180 --> 01:26:08,060
a grant company, I think we're to the point Mark Schneider was awesome, he's no longer doing it. I think

985
01:26:08,060 --> 01:26:15,040
we're missing the boat on things and I mean if you spend, you're going to spend money to make money and I think

986
01:26:15,040 --> 01:26:21,560
were in a position where we really need to look at that at this point in time whether it's

987
01:26:21,560 --> 01:26:28,400
hiring an individual, whether it's going over to case and getting somebody in their grant

988
01:26:28,400 --> 01:26:34,900
running program and having interns or whether it's hiring a company. I know that's what Parme

989
01:26:34,900 --> 01:26:41,800
Heights did this day. I heard a company. I truly believe that, you know, the three that are already

990
01:26:41,800 --> 01:26:48,680
doing it, doing an awesome job. But I do believe that there is things out there that we could be going for that we're missing.

991
01:26:49,540 --> 01:27:01,160
Madam Chair, Councilman Lyme, I know a service director, Dave Black, looked at and I'll test the Chief of Staff to follow with them on that, where they did have a company come in to talk about it.

992
01:27:01,260 --> 01:27:09,720
So I don't know if we ever pulled a trigger on it, or what, but maybe we re-engage with them, where they even, hey, here's Grants, you may be eligible for.

993
01:27:09,720 --> 01:27:12,580
So we'll revisit that and we'll look back on that.

994
01:27:12,720 --> 01:27:15,180
I know Mr. Schneider did a great job for us.

995
01:27:15,300 --> 01:27:16,840
Obviously he's no longer doing those,

996
01:27:17,360 --> 01:27:19,780
but it's worth a look-see in a conversation

997
01:27:19,780 --> 01:27:20,960
on that company.

998
01:27:21,140 --> 01:27:21,820
So we'll do that.

999
01:27:21,920 --> 01:27:22,900
We'll report back to council.

1000
01:27:23,380 --> 01:27:27,480
Madam Chairman, also maybe you could talk to little brother.

1001
01:27:29,380 --> 01:27:31,640
Because I know that with Joe C.

1002
01:27:31,740 --> 01:27:34,340
is retiring, they have hired a company.

1003
01:27:35,420 --> 01:27:38,300
And in talking with Sue Dorichko and Lisa,

1004
01:27:38,300 --> 01:27:43,300
So they are thrilled with the company that they've hired and the resources that they've

1005
01:27:43,300 --> 01:27:43,860
already brought in.

1006
01:27:44,180 --> 01:27:44,940
I'll talk to Mayor Gell.

1007
01:27:45,580 --> 01:27:45,800
Okay.

1008
01:27:46,100 --> 01:27:48,900
Let's see what our favorite suburb in cities doing.

1009
01:27:49,240 --> 01:27:49,420
Okay.

1010
01:27:49,780 --> 01:27:50,320
Thank you.

1011
01:27:50,320 --> 01:27:50,600
Thank you.

1012
01:27:50,680 --> 01:27:52,160
Any other questions on 001?

1013
01:27:53,560 --> 01:27:54,080
All right.

1014
01:27:54,200 --> 01:27:58,540
So the next one, the 003 is what I like to call the candy store.

1015
01:27:59,200 --> 01:28:02,880
Even though it comes out of my office, everybody kind of takes a piece of candy in and out

1016
01:28:02,880 --> 01:28:09,020
Brian Day's. Brian Day can probably do a better job explaining this one. The only thing I'll

1017
01:28:09,020 --> 01:28:14,480
will point out that I know we increase postage because increase the postage and that pays for

1018
01:28:14,480 --> 01:28:21,280
the twice, twice a year newsletter. We also put in, as you can see by Centennial, 15 grand. So

1019
01:28:21,280 --> 01:28:28,680
we started that three years ago. So each year we added five, five and five. Other than that, a lot

1020
01:28:28,680 --> 01:28:32,960
of this there's no change in professional services. I know are do some

1021
01:28:32,960 --> 01:28:36,560
subscriptions like no whack or how mayor's alliance that all comes out of this

1022
01:28:36,560 --> 01:28:41,120
as well and there's a few other things that other touch points from the city

1023
01:28:41,120 --> 01:28:46,800
but other than that those are all the same same same organizations of

1024
01:28:46,800 --> 01:28:51,460
West Creek Conservancy all those how missfully get paid out of this account as

1025
01:28:51,460 --> 01:28:55,080
well and entertain any questions on this one. Madam Chair maybe I don't

1026
01:28:55,080 --> 01:29:01,800
Yes, Mr. Day. Go ahead. Go over some of that yet. Good point, Mayor. So, yeah, just a couple of things with Ms. Lane's executive.

1027
01:29:02,640 --> 01:29:09,460
The big ticket items there again, I know you guys know this, but the transfers and advances out and that's what the general fund is going to subsidize.

1028
01:29:09,960 --> 01:29:22,100
As you know every year, we don't know that number yet, till the budget's done. Once the budget's done, then we'll be able to put in what is the general fund going to need for transfers to subsidize the other funds and what will it need for advances.

1029
01:29:22,100 --> 01:29:24,620
So just a refresher on that.

1030
01:29:25,360 --> 01:29:28,980
Some of the other items on there, again, just a refresher memory.

1031
01:29:29,180 --> 01:29:32,460
But if you look at CAD, state exam expense, that's our audit.

1032
01:29:32,620 --> 01:29:35,500
That's what we paid the state auditors for to do our audit every year.

1033
01:29:36,100 --> 01:29:39,860
The election expense, which is blank, we get that number from the Board of Elections.

1034
01:29:39,860 --> 01:29:42,120
It's for the previous year's elections cost.

1035
01:29:43,040 --> 01:29:48,040
We're in constant contact with them, it's always a bit of a struggle getting them to give us the number.

1036
01:29:48,160 --> 01:29:51,180
But we are going to get that number for them from them soon.

1037
01:29:51,180 --> 01:29:59,400
and they have assured us the cash order treasure fee is 2% fee for processing the tax duplicates.

1038
01:30:00,000 --> 01:30:08,800
So then at the mayor said, as he said, it's pretty straightforward. Again, the big items are just the transfers and advances, but you guys will have those when the final budget is passed. Thank you.

1039
01:30:10,600 --> 01:30:14,780
Any questions for the candy store? Madam, yes, go ahead Ms. Wilson.

1040
01:30:16,240 --> 01:30:25,980
So on professional services is budgeted 380 but the actual was only 144 and is budgeted again for 385.

1041
01:30:26,260 --> 01:30:27,380
So what's the difference?

1042
01:30:27,700 --> 01:30:28,400
Yeah, go ahead.

1043
01:30:28,420 --> 01:30:37,960
So again, just like a lot of these funds, keep in mind, when things are budgeted in professional services, which is the 62110, you have 5-0's.

1044
01:30:38,180 --> 01:30:41,660
That's where things are budgeted until they go into a contract and until they're in comfort.

1045
01:30:41,660 --> 01:30:49,000
So, then when labor negotiations like Zation and Rich enters into a contract, then that's moved down to that line item.

1046
01:30:49,360 --> 01:30:58,760
So, to your point is that, you know, regarding professional services, you know, $380,000 was budget.

1047
01:30:59,160 --> 01:31:01,560
It wasn't that only $143 was spent.

1048
01:31:01,840 --> 01:31:06,740
What you have is that number was broken down into Zation and Rich 2024-26.

1049
01:31:07,460 --> 01:31:11,020
Any other professional services line items there's a contract.

1050
01:31:11,020 --> 01:31:14,880
Because once you establish a contract, then it goes into that line.

1051
01:31:21,040 --> 01:31:21,860
Thank you, Auditor.

1052
01:31:22,140 --> 01:31:22,900
Great, go ahead.

1053
01:31:23,420 --> 01:31:24,220
Mr. Hussmann.

1054
01:31:24,400 --> 01:31:24,680
Thank you.

1055
01:31:24,920 --> 01:31:26,220
Mayor, thank you for being here.

1056
01:31:26,880 --> 01:31:31,120
My question is for the, and I can't believe I'm beating Councilwoman Lyme to this one.

1057
01:31:31,600 --> 01:31:37,800
The bicentennial line for the increase in $15,000, what that is going to go to this year.

1058
01:31:37,800 --> 01:31:45,380
So I believe we've been collecting Madam Chair too on it we've added five five in each

1059
01:31:45,380 --> 01:31:45,580
here.

1060
01:31:46,400 --> 01:31:53,640
So what we want to do is if you see the ARP the wrap around on the utility boxes.

1061
01:31:55,060 --> 01:31:57,980
So we want to do that here with the bicentennial seal.

1062
01:31:58,340 --> 01:32:02,580
We're working with the local company who was just business of the month and I think the

1063
01:32:02,580 --> 01:32:12,000
costs, I know you want to, so we are working with that company on the main streets to have those boxes wrapped.

1064
01:32:12,160 --> 01:32:14,200
So that's where that 15,000 is going to go towards.

1065
01:32:15,300 --> 01:32:16,340
Awesome, thank you.

1066
01:32:16,780 --> 01:32:29,460
Madam Chairman, just to kind of elaborate with the mayor saying it's 15 of them and they're going to go from the north end to the south end or south end to the north end, but

1067
01:32:29,460 --> 01:32:39,540
But it will be broad view, state road, bridge road and pro road, and there will be 15 boxes done.

1068
01:32:39,720 --> 01:32:45,200
We're just waiting to get the drawings from CB graphics so we can proceed.

1069
01:32:45,360 --> 01:32:47,780
But the idea was to put them up sometime in April.

1070
01:32:48,700 --> 01:32:53,700
There's a, those cabinets have to be cleaned professionally.

1071
01:32:53,700 --> 01:33:00,740
Finally, we have to wait till the snow is gone and then they have to be clean professionally.

1072
01:33:01,080 --> 01:33:05,140
They have to be a little light-fanding done and then they will be wrapped.

1073
01:33:06,160 --> 01:33:09,840
The mayor is looking, we're waiting for designs from them.

1074
01:33:10,780 --> 01:33:15,200
But there will be 15 of them that are going to be put up throughout the city for the bicentennial.

1075
01:33:17,580 --> 01:33:19,120
Any other questions on this fund?

1076
01:33:20,500 --> 01:33:20,840
No good?

1077
01:33:21,140 --> 01:33:22,200
All right, thank you, Mayor.

1078
01:33:22,200 --> 01:33:25,820
Yes, thank you so much, thanks for being here.

1079
01:33:26,980 --> 01:33:31,920
Okay, everybody, I will make a motion to adjourn, can I have a second?

1080
01:33:32,720 --> 01:33:34,480
Great, and we will have-