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Good morning, everyone. Welcome to the December board meeting here at Perdinal Selector Cooperatives. It's a great month as we have Christmas and New Year's and hopefully some time spent together with friends and family. So we're glad you could take a few minutes to be here with us. Ms. Garbo, will you please call the roll?

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Milton Reister.

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Emily Pataki, President, Mark Eckrad. Here. Travis Cox. Here. James Oakley. Here. Paul Graf. Here. Amy Acres. Present.

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We have all directors present, this meeting is officially called to order.

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We have had the agenda posted, and if there are no objections, we will adopt it as it

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has been posted.

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Under our consent items today, we have our regular meeting minutes from our Friday, November

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20th Board Meeting here at PEC.

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Those have also been available for your approval, if there are no objections, we will approve

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those under consent.

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First up today, we have our cooperative reports starting off with our cooperative update

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from our CEO Ms. Julie Parsley looking lovely as ever helps

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the loveliness of course

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thank you

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directors this is great is our last board meeting of 2020 2020 can go away now and hopefully 2021

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will be much better and if I could make it I would but this has been an unusual and difficult year

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But I'm very happy to say that the cooperative and its employees have done an incredible

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job for our members, and we're very proud of them.

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Believe it or not, this is the ninth board meeting I've opened with this slide or something

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like it, because it's been that long since we've had COVID with us.

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My hope is that we can retire this slide sometime next year, hopefully the sooner the better.

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but we are still managing very well under these circumstances. We do still have some remote working employees and everybody's doing a great job.

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And I would like to say too that we have defied the trends, the COVID trends at the co-op. We have not had the same kind of outbreaks that have been in other places.

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And I'm very proud of everyone for that effort and really following the protocols, setting the right protocols.

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So we also supported our members during this time, it's important to say that even though

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we suspended our disconnects and late fees and returned out of posits, it's important

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to say that no one made us do that.

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We are not regulated by the Public Utility Commission and there was no order in the state of Texas

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requiring us to do that.

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That was a choice the board made and it was a great thing to do for our benefit of our members.

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And I just want to thank you all for that for taking those steps because it was a big

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help for a lot of people who were struggling.

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We also still collected our funds from our members, our employees, and our Central Texas

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communities.

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We're still returning those to our members that are in need.

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And those assistance programs have been very effective.

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And one of the things we're really proud of is the 4,000 masks that we collected for

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the masks from members' donations that we've been able to distribute.

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We also engaged our employees during this time.

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We started an on-the-spot recognition program,

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and I think I told you about a few months ago,

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but I don't know.

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I think that what an amazing employee you are

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is just makes me smile.

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It's just the WOT award.

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We hand out the on-the-spot awards,

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and when there is a little magnet,

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so if somebody can put it on their locker or on their desk,

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and then quarterly, we do a drawing for an award.

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And so if you get a WOT for that quarter,

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you get to enter your name,

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and you get an award. So it's been very successful. People seem to really like it and it's just been,

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it's a nice way to get to recognize on the spot above and beyond behavior, so it's been great.

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So we've done a lot of different things to engage our employees.

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Another thing that I really like that we've been able to do.

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So, what we do is designate them as essential workers. We've started putting that on the uniform of our electrically qualified employees that can't wear metal. And then we have badges, metal badges, like our little Texas with PEC on them. This is essential worker and our logo for non-electrally qualified employees. And I think that's a really good reminder to them and to our members what we do for them every day, and how we really do keep the power on them.

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and it's a very essential thing for the way you're able to do.

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Through this time we've actually grown stronger.

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I can't believe it, but even though 2020 was the way it is,

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we're going to have another record year.

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We are going to add almost 18, well, 17,600 meters by the end of the year

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is our estimate.

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I checked Smart Hub yesterday and we're at 347,500 meters.

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It's just been crazy.

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And just so you can see the growth since 2015, you can see that 2020 is again the fastest growing, fastest past year we've had.

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So even though we've had hurdles to overcome, they've been overcome because we have been doing the work every day.

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And all I can do is say we've got an incredible employee base that's able to do that.

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Also, we've been trying to build the next generation.

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This has been a focus for us for several years,

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but this year we were able to open our new training facility

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that we put together in conjunction

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with the Northwest Lyman's College in Marble Falls.

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And we've had our first apprentice program going through

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and it's been a tremendous success.

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We're very proud of this.

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We're also going to be doing different kinds of training there

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and we're going to start with that too.

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I think we're doing tagging and switching,

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we're doing some tagging and switching training there.

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We're looking at doing some different classes as well

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in addition to the apprentice training.

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So it's a great facility for us to be able to do hands-on

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training for people when they need that additional training.

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We've also been planning, you know,

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we really are committed to physical responsibility

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and this you were able to lower our rates

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and our costs to benefit our membership.

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We maintained our AA-FIT training,

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which is an exceptionally high bond rating.

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It allows us to get debt at lower rates

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than if it was a higher bond rating.

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And so it's a very beneficial thing

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to both the co-op and our membership

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in terms of the rates that they pay.

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We returned $6.1 million in capital credits.

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And we have, with our new CFO, Randy Krueger,

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he, we have reviewed and revised

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our substantive financial policies

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and we better aligned and improved our cash flow.

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We've also undertaken a debt restructuring and that's very, it's been very beneficial.

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This year, despite COVID, we were able to make a rate reduction that equals $6.5 million

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of annual savings to our members. That is something that I think we may be very unique in doing.

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There are other utilities and municipal own utilities and others that have announced

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great increases. So we're very proud that we were able to manage this, that we were able to get

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that for our members. Do that for our members. We've also engaged in some smart conservation efforts.

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We deployed our battery. It's the first ever for a Texas cooperative. It is operational now.

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And David can give you an update on that as well. But it's a great thing. And it's working just

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exactly as we had hoped. We're putting power into the ERCOT market when they dispatch us. So

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It's working out.

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We also secured 100 megawatts for the Creek 1-1 project.

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We've distributed a ton of seeds for wildflowers

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around the service territory.

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That's been a big hit with our members, schools, churches.

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We've been able to really reach out to people

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with those seeds, and they've been very excited about it.

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And our edible easement programs where we started trimming

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our rights of way and putting in vegetation

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that can be graced by the wildlife.

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and also utilized by the pollinators, so it saves us some money in terms of having to clean clear rights of way.

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We're also exceeding expectations, keeping our rates low, and increasing our services to members.

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We've really raised the borrow for reliability.

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This is something we're very proud of.

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We've finished all of our switch installations and our substations.

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We've upgraded our substations.

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We've pruned 317 miles of line.

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We have, uh, inspected nearly three times as many lines of miles of line in 2020 with our

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drone program then before.

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So we have done a great deal, our employees have done a great deal to ensure our reliability

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which is really paid off because we are at a historically low SATI.

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39.6 minutes for training on the rolling annual average. So, congratulations to everyone for that. That's a lot to be proud of. And it is, again, a historical low.

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We've elevated our service as well. We're thinking like members, and we're working to get that trademarked, actually, because it has been such a successful campaign. So, we've also increased our services throughout this.

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We redesigned our bill so that our members could have more information, we've expanded

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our residential rate, our residential rate.

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Energy audits, we performed 81% of our energy audits this year after COVID struck, and

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member relations successfully adjusted to phone and virtual audits to keep our program popular

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in spite of the social distancing, so we're very proud of that.

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We also launched a commercial.pec.coop website, which is a site for targeting our new large

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power members that David and his group put together for us.

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And speaking of websites, we also put together a website for our new members, which we have

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many this year.

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We just keep coming in.

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And this puts all the things that they need at their fingertips in one site.

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We've also answered the call this year.

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Co-op-wide, we've had over 16,000 virtual training sessions by our employees that were

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taken in 2020, which is a lot to be proud of because there is a portion of that that

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aren't just required trainings that we want them to take.

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They are also professional trainings in order to help further people's careers, their goals,

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help them, managers communicate with their employees that are remote.

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We've done a lot of different things this year to try to help get those resources to our employees and they have taken advantage of it so we're very I'm very happy about that.

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We've also proactively worked with our members to create more than 13,000 payment arrangements, which is great for our members and the co up co up.

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Another thing that came into being because of requirements for social distancing was our empower you university.

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So, Les Mkoska did this along with communications and it supports our commitment to provide STEM

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opportunities for students in the schools.

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We have video series, we have lessons plans, we have worksheaks and activity books.

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And when we launched this on October 1st, in the first six weeks the program received more

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than 2,000 hits on our website.

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So, it seems to be very successful and provides teachers and homeschooling parents also with

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an ability to have some new lesson plans and some interesting safety and STEM tips.

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We've continued to build our communities throughout this.

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We've supported our youth with our $100,000 in scholarships that we were able to give.

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We also gave $50,000 to 11 nonprofits, which were fully funded by the power of change contributions.

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So we've been able to do that despite the fact that our youth tour was canceled because

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as a pandemic and some other things had to be virtual.

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We still managed to do that.

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And we've given back to our communities.

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The United Charities gave $265,000 to 236 nonprofits.

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These are some of the nonprofits that they gave to our employees,

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donated $17,000 to assist members in need.

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And they also gave a Christmas time, $4,300

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to help brighten the holidays for local children.

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Like we said last month, we usually do a toy drive

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that weren't able to do that.

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So, we did get this amount of contributions from our employees, which is extremely generous.

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And even though it was a challenging year, we had a lot to celebrate.

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We are, as I've talked about for the last three months, I'm proud I am about this.

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But it really is a very thrilling award to be able to be noted as a top workplace.

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In both San Antonio and Austin, it is the first time we've ever received this reward.

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And now everybody knows what we know that our employees are rock stars because that's really what that means.

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and they have to go to the top.

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We also received a new award this month.

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Our Community Relations Group received the Greater Austin Business Award for Community Relations.

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And the Chamber highlighted the cooperative's ongoing commitment to building stronger communities

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through our charitable, giving, volunteer, and youth programs.

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So we're very proud of them for this.

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That's very impressive, especially given the pandemic, that they were able to still make a difference

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in our communities and provide for our members in the ways that they have.

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It's very proud of Mike and his group, Diana, Sharon, and Flust.

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And the Caroline, how can I create Caroline?

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We also were named among the National Cooperative Banks Top 100 co-ops. We received the Texas CEO

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recognition, magazine recognition, and in our ACA spotlight, we received a silver award on

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the spotlight of excellence for our anatomy of a utility poll, which is that really cool

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drawing that DN did, DN roasted.

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And I've talked to you a lot about the kudos that our employees

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have received. These are all four-star employees. These are employees that have received four

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cutos over the last six months. We're very proud of them. Enrique, Michelle, John, and Alexandra.

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So I wanted to point them out because they really are four-star employees, which is great. Keep up

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the great work, everyone. We're very proud. Instead of looking forward to 2021, we're looking at

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doing different things in the legislative session. We're going to continue system upgrades for

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increased reliability. We have more employee recognition

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program and incentives on the way. And we're going to be

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evaluating our workplace and evaluating our spaces for remote

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working. That's going to be an important thing for this next

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year. And last but not least is with sadness that I announced

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that LaWanda Parnell, our CIO, is retiring. She has made innumerable

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contributions to PEC in the eight years she's been here. And

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I hope you would gel me in a round of applause for LaWanda.

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We're going to miss her.

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I'm not 100% sure she's going to miss us that much

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because she's going to be fishing a lot, I believe.

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So, Dr. Oakley.

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Yeah, I just wanted to be in a bit of a number of crunchier

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on the average monthly count growth of 1529.

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If you do the math based on a 20 day work month,

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I'd take out the weekends and that puts you

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We get 76 new meters a day and I remember it's about two or three years ago that number was 53 and so that's a 44% increase in new growth and so didn't you factor in the multiplier on residential meters on how many people live on that meter, if you will, I can't remember with the for some reason 2.7 rings in my head on the average number per residential meter.

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That's a lot of new family members.

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It is a lot of things.

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It's an incredible growth.

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I remember when that number was actually

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in the mid-40s back in the day.

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00:17:37,060 --> 00:17:38,680
She's really growing.

222
00:17:39,440 --> 00:17:40,780
So it's just something to recognize.

223
00:17:41,600 --> 00:17:43,260
And managing that growth is something

224
00:17:43,260 --> 00:17:44,240
the job excelled in doing.

225
00:17:47,540 --> 00:17:48,680
It's been incredible.

226
00:17:49,180 --> 00:17:53,960
And our employees are that out in the field

227
00:17:53,960 --> 00:17:55,180
have just done an incredible job.

228
00:17:55,800 --> 00:17:58,360
I really have Director Graph.

229
00:17:58,360 --> 00:18:12,100
I'm not sure what I can say except wow what a year you know and I look at the executives executives call it all kind of have this element of pride about them and you ought to because I tell you what this doesn't happen without exceptional leadership.

230
00:18:12,600 --> 00:18:20,980
Thanks to you guys executives and also thanks to all the employees to make this happen this is this is a banner year for sure.

231
00:18:21,860 --> 00:18:22,560
Thank you.

232
00:18:22,560 --> 00:18:26,360
Thank you. Well, thank y'all very much. And thank you for your leadership. It couldn't happen without y'all.

233
00:18:26,980 --> 00:18:33,440
What a great year, especially in the midst of, like you said, what we, what everyone has been facing with the pandemic and you have really risen.

234
00:18:34,440 --> 00:18:44,340
Of what we expected. So that's a great, um, kudos to your leadership as well. And I'll just echo Hwanda. We're definitely going to miss you. I hope you come bring us some fish from time to time.

235
00:18:44,780 --> 00:18:46,140
Great to see you.

236
00:18:48,840 --> 00:18:51,800
We're probably going unlisted, so I guess we are going to be called.

237
00:18:55,440 --> 00:18:55,920
Thank

238
00:18:58,090 --> 00:19:00,250
you very much, Ms. Parsley, great update.

239
00:19:01,730 --> 00:19:05,510
Next up, moving along in our cooperative reports, we have our financial services monthly

240
00:19:05,510 --> 00:19:07,850
report from our CFO, Mr. Randy Krueger.

241
00:19:21,600 --> 00:19:23,500
Board and Board members and members,

242
00:19:25,690 --> 00:19:27,290
we'll dive into the numbers here.

243
00:19:29,050 --> 00:19:33,750
So for the month of October, our gross margins were about 22 million, which was roughly flat

244
00:19:33,750 --> 00:19:38,230
to budget. Net margins were a slight loss for the month and that's actually about a million

245
00:19:38,230 --> 00:19:45,830
eight under budget. On a year-to-date basis, gross margins are $242 million, which is about

246
00:19:45,830 --> 00:19:52,950
$2.9 million above budget and year-to-date net margins are about $35 million, which is about $1.3 million

247
00:19:53,630 --> 00:19:59,270
ahead of budget. With respect to the October performance, as you can see on the graph on the

248
00:19:59,270 --> 00:19:59,970
the right hand side.

249
00:20:00,000 --> 00:20:28,900
Temperatures were a little warmer than the seasonal average, and so volumes were up a bit. Marges came in about flat, though, because while volumes were up, we had some offsetting items, some of the COVID type items and some true ups to prior month estimates. The real story was at the expense line, we continue to have the variance on depreciation, which we're actually going to do today, a budget amendment.

250
00:20:28,900 --> 00:20:32,980
it finally Claudine and Dario cover that a little later.

251
00:20:33,880 --> 00:20:38,060
And then our vegetation maintenance, we have some invoices come in.

252
00:20:38,280 --> 00:20:42,840
It's this kind of a cyclical deal that caused for the particular month, the expenses to be

253
00:20:42,840 --> 00:20:43,280
a bit higher.

254
00:20:44,480 --> 00:20:49,340
Let me move forward a couple of slides here and I'll talk about where we're projecting to

255
00:20:49,340 --> 00:20:50,300
end up for the year.

256
00:20:51,900 --> 00:20:56,780
This graph is showing that the margins where they are cumulative lead for the year through

257
00:20:56,780 --> 00:20:58,480
October the 35 million number I

258
00:20:58,480 --> 00:20:58,880
referenced.

259
00:20:59,860 --> 00:21:02,040
The gray line is what what our

260
00:21:02,040 --> 00:21:03,320
budget will look like after all

261
00:21:03,320 --> 00:21:04,540
the amendments after we do the

262
00:21:04,540 --> 00:21:05,880
depreciation amendment today.

263
00:21:06,560 --> 00:21:07,740
We're currently projecting that

264
00:21:07,740 --> 00:21:09,040
blue line to come in somewhere

265
00:21:09,040 --> 00:21:10,840
between 36 and 39 million.

266
00:21:11,080 --> 00:21:13,160
So we should finish the year ahead

267
00:21:13,160 --> 00:21:16,120
of our amended budget.

268
00:21:16,900 --> 00:21:18,400
The primary drivers for that are

269
00:21:18,400 --> 00:21:20,440
margins have been been a bit

270
00:21:20,440 --> 00:21:23,340
higher because volumes have been

271
00:21:23,340 --> 00:21:30,500
up the we've also expenses have been a bit less overall than we expected mainly in the

272
00:21:30,500 --> 00:21:36,780
area of payroll and things like that. So overall from a financial performance we should

273
00:21:36,780 --> 00:21:40,220
finish the year just a little bit ahead of what we would have planned.

274
00:21:43,320 --> 00:21:47,560
We won't spend too much time on the account growth, we've already covered that but the number

275
00:21:47,560 --> 00:21:55,060
of new meters for October was 1900 capital improvements are going to come in a

276
00:21:55,060 --> 00:21:59,200
little bit below where we planned them but still a tremendous amount of work is

277
00:21:59,200 --> 00:22:05,120
being done on the capital side. With respect to COVID-19 the numbers

278
00:22:05,120 --> 00:22:08,940
aren't really materially changed from what I talked about last month we're still

279
00:22:08,940 --> 00:22:13,460
estimating the number to come in the total financial impact to be about 3.8

280
00:22:13,460 --> 00:22:16,940
million, with about a 1.3 million impact on margins.

281
00:22:20,040 --> 00:22:23,440
We provided, as Julie mentioned, about a little over 80,000

282
00:22:23,440 --> 00:22:28,480
in member assistance and collected around 85,000

283
00:22:28,480 --> 00:22:30,220
in donations, 86,000.

284
00:22:31,920 --> 00:22:34,260
Before I wrap it up, one of the things

285
00:22:34,260 --> 00:22:38,360
I wanted to highlight this month was give you an update

286
00:22:38,360 --> 00:22:41,280
on where we are with our capital restructuring.

287
00:22:41,380 --> 00:22:43,120
As you guys know, we've got a tremendous amount

288
00:22:43,120 --> 00:22:46,100
on a growth to fund over the next five years.

289
00:22:46,960 --> 00:22:49,700
So we've been on a campaign to figure out

290
00:22:49,700 --> 00:22:51,960
how we're gonna fund that, raise new sources of capital,

291
00:22:52,140 --> 00:22:54,080
and do it in a way that's cost effective.

292
00:22:54,880 --> 00:22:58,200
In December, we increased PEC's liquidity

293
00:22:58,200 --> 00:23:03,660
by closing $250 million in new short-term credit facilities.

294
00:23:04,240 --> 00:23:05,740
The borrowing rate on those facilities

295
00:23:05,740 --> 00:23:08,760
is an average of about 1.4%.

296
00:23:08,760 --> 00:23:11,440
Our legacy short-term facilities,

297
00:23:11,440 --> 00:23:17,480
the borrowing, the equivalent rate was about 2.4%, so almost a full percentage point cheaper

298
00:23:18,300 --> 00:23:26,140
than our former sources of funds. We also closed a $200 million private placement shelf,

299
00:23:26,320 --> 00:23:32,720
which will allow us access to long-term capital that we'll use to support our future growth.

300
00:23:33,600 --> 00:23:40,840
Under that shelf, we funded 75 million of 30-year debt at 2.18%, which is the cheapest,

301
00:23:40,840 --> 00:23:45,860
I think we've ever borrowed in history as far as I can tell and yeah, I don't know if we'll ever get that low

302
00:23:45,860 --> 00:23:52,120
right again, but it was a tremendous accomplishment. And so it really positions us well as we move

303
00:23:52,120 --> 00:23:57,220
into the future. We're still working so this marks the completion of some of the first step of our

304
00:23:57,220 --> 00:24:02,900
capital program. We still got some more work to do that will be finishing out during the first quarter.

305
00:24:05,680 --> 00:24:13,880
I'll just say also to cap off 2020 you coming here and some of the initiatives that you

306
00:24:13,880 --> 00:24:17,460
have pursued have made a big impact for us. I want to thank you for hitting the

307
00:24:17,460 --> 00:24:22,920
ground running right away. It's been a big benefit for us here at PEC. So thank you for

308
00:24:22,920 --> 00:24:23,080
that.

309
00:24:23,600 --> 00:24:28,660
Thank you. It's not just me. There's quite a few people that have been working with me,

310
00:24:28,660 --> 00:24:29,780
but thank you.

311
00:24:29,780 --> 00:24:59,160
Well, I just want to, you know, really appreciate the efforts in getting that secured lower rate and what not most of us don't like that, you know, that's not a fun thing, but in this case, it's a tool to help manage the growth that we're experiencing and that way we're not putting the expensive capital growth on the existing members were able to leverage that on future members that are coming in and it's just, it's something you have to do and it's just a tool and I appreciate the work that you put into it to secure

312
00:25:00,210 --> 00:25:30,130
Give them a cheaper tool. Thank you. Very good. Thank you. We'll see you next soon for that resolution. Okay. Okay, next up moving on our monthly reports. We have our operations report from our chief operations officer, Mr. Eddie Doe, tree. Good morning, President Pataki, members of the board. In your packet, you have a full operations report. It's a pretty standard routine report and CEO partially covered quite a bit of operational aspect.

313
00:25:30,130 --> 00:25:33,090
aspects of it, so I would just like to touch on a few things.

314
00:25:34,070 --> 00:25:37,030
One, we have no injuries to report in the month of November.

315
00:25:37,350 --> 00:25:43,770
However, we have had a lost time accident early in December that you'll see in the report next month.

316
00:25:45,010 --> 00:25:51,410
We had a training crew lifting training poles out, and a pole came unbalanced.

317
00:25:52,250 --> 00:25:55,230
Lifting one of our journey workers in the area came down and broke his leg.

318
00:25:55,230 --> 00:26:00,990
So, we have our safety team out there, they did a full investigation, corrective actions

319
00:26:00,990 --> 00:26:07,910
on job briefings and hoisting of polls, but y'all will see that in the next month, unfortunately.

320
00:26:08,950 --> 00:26:14,250
We had two minor vehicle accidents that continues to be a strong focus for us.

321
00:26:16,690 --> 00:26:24,850
Touching on the growth that Julie and Randy mentioned, we're closing in on 350,000 accounts

322
00:26:24,850 --> 00:26:26,890
We should hit that in the next two or three months.

323
00:26:27,910 --> 00:26:29,870
Just for a little reference on the growth,

324
00:26:30,610 --> 00:26:32,930
back when President Pataki joined the board,

325
00:26:33,230 --> 00:26:38,690
we had 220,000 members and 260,000 accounts.

326
00:26:39,070 --> 00:26:42,090
So almost 100,000 meter growth.

327
00:26:43,370 --> 00:26:48,310
When I started, we had 110,000, so it's going fast.

328
00:26:49,110 --> 00:26:50,750
I'm very proud of the Sadie.

329
00:26:55,440 --> 00:26:57,240
I'm very proud of the Sadie metrics

330
00:26:57,240 --> 00:27:00,240
that we're hitting right now, I think the teams are doing a great job.

331
00:27:00,920 --> 00:27:06,100
You do see a tick in, down in service levels, what we're doing right now,

332
00:27:06,280 --> 00:27:07,860
the calls that we're handling, they're long.

333
00:27:08,640 --> 00:27:12,700
We're spending a lot of time with our members trying to set up payment arrangements.

334
00:27:13,100 --> 00:27:17,660
We're also changing some of the rounding cues on our third party call center.

335
00:27:17,940 --> 00:27:19,640
We want to increase our member engaged.

336
00:27:19,820 --> 00:27:21,480
We want to interact more with our members.

337
00:27:21,700 --> 00:27:24,700
So we're starting to drive more calls to us versus the third party.

338
00:27:24,700 --> 00:27:31,480
So I expect that to stabilize as we catch up on collections early in the year, but it's

339
00:27:31,480 --> 00:27:37,480
nothing to be concerned about. Other than that, I'm going to provide a full year in review of

340
00:27:37,480 --> 00:27:42,920
operational aspects next month. All your engineering projects are on schedule. All our

341
00:27:42,920 --> 00:27:48,820
system maintenance projects are on schedule. So overall, we're looking to coast into the 2021.

342
00:27:48,820 --> 00:27:56,240
I might be the only time we hear coasting in a description of 2020, but we'll take it.

343
00:27:56,420 --> 00:27:57,840
Any comments, Mr. Doatrie?

344
00:27:58,140 --> 00:27:58,400
Director.

345
00:27:58,400 --> 00:27:58,760
One more.

346
00:27:59,080 --> 00:28:03,600
I'm wearing out my comment section, but I just wouldn't want to meet and go by without

347
00:28:04,120 --> 00:28:08,700
reporting in that on Tuesday night at about 1015 when I'm all tucked in watching the very

348
00:28:08,700 --> 00:28:10,700
important weather segment of the news.

349
00:28:11,340 --> 00:28:12,280
Power goes out.

350
00:28:12,460 --> 00:28:13,780
Flickr's a couple of times that goes out.

351
00:28:13,900 --> 00:28:14,360
I'm sitting there.

352
00:28:14,360 --> 00:28:17,420
and I wait for about three or five minutes or so

353
00:28:17,420 --> 00:28:18,740
and I texted Eddie and said,

354
00:28:18,740 --> 00:28:20,440
hey, power's out, by the way.

355
00:28:21,360 --> 00:28:22,880
And oh, let me check into it.

356
00:28:23,100 --> 00:28:26,040
So we went back and forth and figured out

357
00:28:26,040 --> 00:28:32,200
that a vehicle had struck a pole and snapped a pole.

358
00:28:33,320 --> 00:28:34,680
Didn't know exactly where it was.

359
00:28:34,840 --> 00:28:37,320
I said, okay, so I called the county's dispatch

360
00:28:37,320 --> 00:28:38,800
and found out where it was.

361
00:28:38,800 --> 00:28:39,840
It was just down the road.

362
00:28:39,840 --> 00:28:47,860
so I sued up and go down and it was just interesting and reassuring to work

363
00:28:47,860 --> 00:28:51,220
with Eddie through that and all the communication that goes back and forth and

364
00:28:51,220 --> 00:28:56,060
virtual came out from Oak Hill and they already had the crews you know all

365
00:28:56,060 --> 00:28:59,340
tooled up not sure exactly what they were going to get into but they're ready to go

366
00:28:59,340 --> 00:29:04,020
and tackle the issue and I think there was about a total of about 900 people out

367
00:29:04,020 --> 00:29:11,520
or so and you know within about two hours power is restored through backfeeding

368
00:29:11,520 --> 00:29:16,260
switches and whatnot and they prop the pole back up until they could replace it

369
00:29:16,260 --> 00:29:21,060
in the next morning and it was just it was really reassuring to watch how the

370
00:29:21,060 --> 00:29:26,320
system worked on getting the power up and running and being out there and

371
00:29:26,320 --> 00:29:33,140
luckily the person survived the crash but it was horrendous and but just it was

372
00:29:33,140 --> 00:29:39,840
nice watching the crews work and being there with Virgil he certainly set the stage for stability

373
00:29:39,840 --> 00:29:45,420
in the process so thanks to you. He's back there right there so. Oh there you are. Didn't see you.

374
00:29:47,520 --> 00:29:56,900
Well I appreciate that that's the crew responded as they needed to and unfortunately the person didn't

375
00:29:56,900 --> 00:29:59,880
I mean, it was it was a significant. Yeah.

376
00:30:01,660 --> 00:30:29,900
We have pictures. We actually have some video of hoisting the poll back up. Maybe I'll show that next month. But yeah, you did have a question about earlier about recovering expenses and damages on our system. We do file that with insurance companies. Virgil mentioned we're about 75% successful in recovering those funds. Part of the, part of the job. Well, I mean, every driver is supposed to have a liability insurance. And so that'd be a part of it.

377
00:30:29,900 --> 00:30:40,820
So, I wouldn't think it'd be a tech two, let's do it, you got 10 or 12 guys out there responding and cost of materials, you probably hit that limit pretty quick. But, yeah,

378
00:30:43,480 --> 00:30:44,800
well, it was a big, it was a big line.

379
00:30:47,380 --> 00:31:00,140
Well, I'll just echo, I mean, being in the more dense part of the territory and my family living right in the heart of probably the fastest has been the fastest growing part of the territory at times.

380
00:31:00,480 --> 00:31:08,600
We see a lot of what you guys do to improve the system so that people can keep enjoying good quality of power right by where my kids go to school.

381
00:31:08,600 --> 00:31:14,100
they had an underground upgrading process happening and just seeing the professionalism

382
00:31:14,100 --> 00:31:19,580
of the crews working the hair making sure they weren't disruptive as much as possible

383
00:31:19,580 --> 00:31:22,240
to the people that were living the hair making sure it went off of that hitch.

384
00:31:22,660 --> 00:31:27,980
You do a great job whether it's out in the rural part of our territory or in the more suburban part

385
00:31:27,980 --> 00:31:36,360
where we are. So great work all around. Thank you. I think that takes us to the end of our reports,

386
00:31:36,360 --> 00:31:38,460
It's monthly reports for this month.

387
00:31:39,380 --> 00:31:41,200
Next up, we have our member comments section.

388
00:31:41,780 --> 00:31:43,340
As we have stated in past months,

389
00:31:43,340 --> 00:31:44,920
without our members being able to be here,

390
00:31:45,020 --> 00:31:48,600
we hope that we can change that as we are able to

391
00:31:48,600 --> 00:31:50,980
when circumstances lend itself to that.

392
00:31:51,080 --> 00:31:53,320
In the meantime, we are offering for our members

393
00:31:53,320 --> 00:31:57,160
to send us their comments to us digitally.

394
00:31:57,420 --> 00:31:58,580
So we have been receiving those.

395
00:31:59,380 --> 00:32:01,780
I think we had three members send in comments this month.

396
00:32:02,540 --> 00:32:04,360
And of course, you can reach us at any time

397
00:32:04,360 --> 00:32:07,500
on our PEC board emails, which are posted on the website.

398
00:32:07,500 --> 00:32:10,720
I'll just list the members that did right into us,

399
00:32:10,760 --> 00:32:11,900
and I know that we did receive them.

400
00:32:11,940 --> 00:32:13,580
We all have copies of your comments up here.

401
00:32:14,400 --> 00:32:17,340
Mr. Hart and Wonderlick, I'm sorry, I'm going to mispronounce

402
00:32:17,340 --> 00:32:17,860
some of these names.

403
00:32:18,980 --> 00:32:22,360
Mr. Weiser and also Nat Ramesh.

404
00:32:22,500 --> 00:32:26,340
I'll send us some comments one in regards to new service fees,

405
00:32:26,580 --> 00:32:28,660
the others in regards to your remember relations,

406
00:32:29,560 --> 00:32:32,580
processes, and also power issues plans

407
00:32:32,580 --> 00:32:34,800
for what our future sources might be.

408
00:32:35,380 --> 00:32:36,420
So thank you for those comments,

409
00:32:36,880 --> 00:32:39,400
and if you have any other further comments,

410
00:32:39,600 --> 00:32:41,280
feel free to reach out to us at any time,

411
00:32:41,900 --> 00:32:43,820
and we hope to welcome you back in person,

412
00:32:43,980 --> 00:32:44,680
as soon as we can.

413
00:32:48,350 --> 00:32:51,850
Okay, that takes us to the action items for today's meeting.

414
00:32:52,610 --> 00:32:54,670
First up, we're gonna have Mr. Krueger come back up,

415
00:32:54,890 --> 00:32:56,290
or one of his representatives,

416
00:32:57,030 --> 00:33:01,690
to present Resolution 2020461,

417
00:33:01,690 --> 00:33:05,090
which is the depreciation change for the budget

418
00:33:05,090 --> 00:33:05,910
that he had mentioned.

419
00:33:18,020 --> 00:33:20,600
Good morning, President Pataki, board members and to the members.

420
00:33:21,600 --> 00:33:27,060
As Randy mentioned earlier in the monthly financial report, we are requesting a budget

421
00:33:27,060 --> 00:33:30,640
amendment of $6.9 million for our depreciation.

422
00:33:31,280 --> 00:33:35,340
This is due to the depreciation study done back in 2019.

423
00:33:38,060 --> 00:33:39,020
Excuse me.

424
00:33:39,400 --> 00:33:45,880
The expenditures of the cooperative funds and staff time are not impacted with this because

425
00:33:45,880 --> 00:33:46,860
as it is an on cash item.

426
00:33:50,540 --> 00:33:51,560
Any questions, comments?

427
00:33:51,740 --> 00:33:52,520
I'd entertain a motion.

428
00:33:53,800 --> 00:33:55,200
Motion in a second.

429
00:33:56,180 --> 00:33:57,560
Any other commentary?

430
00:33:58,600 --> 00:33:59,440
All is in favor?

431
00:33:59,920 --> 00:34:00,400
Aye.

432
00:34:00,780 --> 00:34:01,180
Any opposed?

433
00:34:01,880 --> 00:34:02,840
Any abstentions?

434
00:34:03,060 --> 00:34:04,040
That passes 7-0.

435
00:34:04,260 --> 00:34:04,920
Thank you very much.

436
00:34:05,120 --> 00:34:05,440
Thank you.

437
00:34:07,200 --> 00:34:09,460
Okay, next up we have Ms. Natalia Mack.

438
00:34:09,560 --> 00:34:12,200
She's got a few resolutions here.

439
00:34:12,280 --> 00:34:15,860
We'll start off with resolution 2020344,

440
00:34:16,320 --> 00:34:17,740
which is the approval to amend

441
00:34:17,740 --> 00:34:21,600
and our tariff and business rules in regards to inter-connected generation is MAC.

442
00:34:22,340 --> 00:34:24,160
Good morning, members of the board.

443
00:34:24,300 --> 00:34:25,740
My name is Natalia Mack, rakes manager.

444
00:34:26,640 --> 00:34:33,280
I am here to ask your approval for a resolution regarding our inter-connect generation process,

445
00:34:33,740 --> 00:34:34,760
fees and rates.

446
00:34:35,580 --> 00:34:41,860
And while these changes for the rates will not be effective until January 1st of 2022, the

447
00:34:41,860 --> 00:34:46,780
language will sit in our tariff, botched for everyone to be able to look up and understand.

448
00:34:46,780 --> 00:34:57,680
We're also working on tools to allow our members either to call us or do it themselves where they can figure out what the financial impact, if any, would be of this rate to them.

449
00:34:59,020 --> 00:34:59,860
So with that.

450
00:35:00,000 --> 00:35:29,100
I ask for your approval. Move approval. Second. Okay, we have a motion in a second. We were presented this last month. Hopefully you've had a chance to visit with the team if you had questions. So there being no further discussion. All is in favor. Aye. Any opposed? Any abstentions? That passes 7-0. And now we have, I'll just let you present the next two resolutions. Thank you. So the next resolution for your approval is regarding the unmetered devices rate.

451
00:35:29,100 --> 00:35:35,360
While there have been no changes to the language, I did add a slide here that would differentiate

452
00:35:35,360 --> 00:35:38,740
between the lighting and the non-lighting device rate schedules.

453
00:35:40,100 --> 00:35:44,380
This would be effective for your first, and I ask for your approval.

454
00:35:46,120 --> 00:35:47,060
Over-approval.

455
00:35:48,040 --> 00:35:48,600
Sorry.

456
00:35:48,940 --> 00:35:52,240
We've motioned in a second, and this was presented last month.

457
00:35:52,720 --> 00:35:52,880
Correct.

458
00:35:53,940 --> 00:35:54,420
I don't know.

459
00:35:54,660 --> 00:35:55,780
Other comments or questions?

460
00:35:56,240 --> 00:35:56,800
All is in favor.

461
00:35:57,260 --> 00:35:57,580
Hi.

462
00:35:57,580 --> 00:36:01,500
by any opposed, any abstentions, that passes 7-0.

463
00:36:02,740 --> 00:36:05,460
Final resolution for your approval is regarding the rate plan.

464
00:36:05,900 --> 00:36:08,940
I did present on the details of each change last month.

465
00:36:09,260 --> 00:36:11,140
There has been only one change.

466
00:36:11,660 --> 00:36:16,280
The power plant rate will be effective March 1st, 2021,

467
00:36:16,720 --> 00:36:22,820
instead of immediately upon board approval in order for us to prepare for the billing changes.

468
00:36:22,820 --> 00:36:29,980
this. Otherwise, there have been no changes, and at this point, I'd like to ask for your approval, and thank you.

469
00:36:31,260 --> 00:36:34,480
Okay, motion in a second with that change. Now it is the last month.

470
00:36:35,840 --> 00:36:41,420
Director, we would just need you to amend the resolution that's in the package.

471
00:36:42,180 --> 00:36:42,580
It's not the same.

472
00:36:42,580 --> 00:36:47,660
So if the motion could just be as amended for the effective date.

473
00:36:47,660 --> 00:36:53,760
So I'm going to change my motion to make the motion more clear that the

474
00:36:55,940 --> 00:36:58,020
rules are being

475
00:36:58,020 --> 00:37:03,800
amended as presented with the new change of effective date March 1, 2021.

476
00:37:08,020 --> 00:37:09,360
So maybe seconded.

477
00:37:09,480 --> 00:37:11,000
Still seconded.

478
00:37:11,080 --> 00:37:11,240
Okay.

479
00:37:11,480 --> 00:37:12,440
Still move.

480
00:37:12,560 --> 00:37:13,440
Move to the next second.

481
00:37:14,020 --> 00:37:14,380
Okay.

482
00:37:15,340 --> 00:37:16,740
Any other comments, questions?

483
00:37:17,680 --> 00:37:18,700
All of the favour?

484
00:37:19,020 --> 00:37:19,500
Aye.

485
00:37:20,000 --> 00:37:20,420
Any opposed?

486
00:37:21,340 --> 00:37:21,920
Any abstentions?

487
00:37:21,920 --> 00:37:26,360
that also passes 7-0. Thank you for your great work on all of this. I know it's been a lot of time

488
00:37:26,360 --> 00:37:32,360
spent with your team to make it just right. Appreciate it. Oh, yes, Dr. Good.

489
00:37:32,680 --> 00:37:37,920
I'm really, really happy to hear about that you're going to have information available to members

490
00:37:37,920 --> 00:37:42,220
because I have been reached out to members already that have started to hear about this and they are

491
00:37:42,220 --> 00:37:47,240
very interested in how it's going to affect them and I'm anxious to see how that is. I'm encouraged

492
00:37:47,240 --> 00:37:51,560
that y'all are already addressing that so that they can adapt and try to determine how

493
00:37:51,560 --> 00:37:54,480
it's going to directly affect them. So I'm really happy to hear that.

494
00:37:56,100 --> 00:38:02,740
Thank you for your time. Thank you so much. Next up, we have Mr. Richard Ariyano who's

495
00:38:02,740 --> 00:38:08,140
going to be presenting Resolution 2020444, which is the approval of Contract Agreement

496
00:38:08,140 --> 00:38:11,420
Extension for Security, Vulnerability, Assessment and Master Plan.

497
00:38:12,220 --> 00:38:16,740
Good morning board members. I am Richard Ariano, Vice President of Sport Services. And as

498
00:38:16,740 --> 00:38:41,320
As stated, I am here to ask for your approval of the contract agreement extension for security, vulnerability assessment, and master plan as stated at the prior meeting, we have a current contract for $416,000, $197,000 of that is going toward the assessment, which is now complete, and then a remainder of $220,000 would be applied to master plan development and implementation.

499
00:38:41,900 --> 00:38:49,420
We are coming before you for the extension because it is a three year period and we'd like to have their services available as needed over this time.

500
00:38:50,060 --> 00:38:50,800
Move approval.

501
00:38:51,120 --> 00:38:51,320
Second.

502
00:38:52,320 --> 00:38:53,500
We have a motion in a second.

503
00:38:54,140 --> 00:38:55,520
Any other questions or comments?

504
00:38:55,700 --> 00:38:56,820
It was presented last month.

505
00:38:57,780 --> 00:38:59,220
They're being none. All those in favor?

506
00:38:59,560 --> 00:38:59,740
Aye.

507
00:39:00,640 --> 00:39:01,120
Any opposed?

508
00:39:02,120 --> 00:39:03,600
Any abstentions that passes 7-0.

509
00:39:03,800 --> 00:39:04,340
Thank you very much.

510
00:39:04,340 --> 00:39:04,760
Thank you very much.

511
00:39:06,380 --> 00:39:13,000
Okay, next up, Mr. Merrill, be up to talk about Resolution 2020445, which is the approval

512
00:39:13,000 --> 00:39:16,100
of our 2021 Cooperative Election Timeline.

513
00:39:16,660 --> 00:39:21,120
Good morning, I'm Sylvia Romero, governance manager, and I'm here today to present a

514
00:39:21,120 --> 00:39:24,300
approval of the 2021 Annual Election Timeline.

515
00:39:24,640 --> 00:39:26,280
There have not been any changes.

516
00:39:26,660 --> 00:39:28,460
It was presented last month.

517
00:39:28,960 --> 00:39:29,560
Thank you.

518
00:39:31,860 --> 00:39:32,480
Okay, motion.

519
00:39:32,640 --> 00:39:34,780
We've got an active bunch down here on the motions.

520
00:39:35,260 --> 00:39:35,700
Okay.

521
00:39:36,680 --> 00:39:37,120
Quick.

522
00:39:38,060 --> 00:39:41,340
I can't believe it's already that time again, but it makes up on us over the years.

523
00:39:41,740 --> 00:39:44,020
If there are no comments or questions, all those in favor?

524
00:39:44,380 --> 00:39:44,500
Aye.

525
00:39:45,180 --> 00:39:45,700
Any opposed?

526
00:39:46,560 --> 00:39:47,240
Any abstentions?

527
00:39:47,240 --> 00:39:48,320
That passes 7-0.

528
00:39:48,700 --> 00:39:49,300
Thank you, Mr. Mero.

529
00:39:50,940 --> 00:39:58,880
Next up, item 12, resolution 2020-213, which is the approval of our 2021 election communications

530
00:40:01,100 --> 00:40:26,320
Good morning, board members, and those of you who are streaming this morning, Mike Vesca, Executive Vice President of Public Affairs. And I do ask that you approve 2020-213, which is our elections plan for communications plan for the year. We do not have any changes that we made since it was presented last time, so I ask for your approval.

531
00:40:26,320 --> 00:40:26,340
That was a great time.

532
00:40:26,340 --> 00:40:26,360
Your thoughts are visible.

533
00:40:26,880 --> 00:40:27,260
Super-proof.

534
00:40:27,580 --> 00:40:27,940
Very good.

535
00:40:28,360 --> 00:40:28,720
Okay.

536
00:40:28,920 --> 00:40:29,660
Motion in a second.

537
00:40:31,580 --> 00:40:32,340
Comments, questions?

538
00:40:33,000 --> 00:40:33,440
You're being none.

539
00:40:33,540 --> 00:40:34,100
All is in favor.

540
00:40:34,420 --> 00:40:34,640
Aye.

541
00:40:35,440 --> 00:40:35,960
Any opposed?

542
00:40:36,980 --> 00:40:37,700
Any abstentions?

543
00:40:37,880 --> 00:40:38,740
That passes 7-0.

544
00:40:38,860 --> 00:40:40,600
Just your team on the communal relation.

545
00:40:40,600 --> 00:40:41,080
Thank you, Moor.

546
00:40:41,080 --> 00:40:42,220
You've all been doing a great job.

547
00:40:42,440 --> 00:40:42,880
Thank you very much.

548
00:40:42,900 --> 00:40:44,740
Communication at this time is more important than ever.

549
00:40:44,960 --> 00:40:46,520
We can't see our members in person as much.

550
00:40:46,980 --> 00:40:47,280
Thank you.

551
00:40:47,320 --> 00:40:47,840
We appreciate that.

552
00:40:48,260 --> 00:40:48,520
Thank you.

553
00:40:49,900 --> 00:40:50,260
Okay.

554
00:40:50,420 --> 00:40:52,600
Now we have several draft resolutions to hear.

555
00:40:52,600 --> 00:41:01,100
First up, we have item 13, which is Resolution 2020, 338, approval of our contract extension

556
00:41:01,810 --> 00:41:06,100
for National Information Solutions Cooperative in ISC as we hear it.

557
00:41:06,660 --> 00:41:06,840
Welcome.

558
00:41:07,480 --> 00:41:08,280
Good morning, board members.

559
00:41:08,800 --> 00:41:11,240
I'm Amanda Moropolis, Director in Information Technology.

560
00:41:11,860 --> 00:41:16,300
Today, I'm bringing a draft resolution for your consideration regarding an extension of

561
00:41:16,300 --> 00:41:20,480
the current National Information Solutions Cooperative in ISC agreements.

562
00:41:21,160 --> 00:41:26,760
This request to renew and extend our NISC IVU software maintenance includes not only AMS,

563
00:41:26,920 --> 00:41:31,940
the automated mail services and merchant services, but support for all of the IVU components,

564
00:41:33,040 --> 00:41:38,680
like ABS, CCNB, smart hub, call capture, smart track, MDM, and app suite.

565
00:41:39,380 --> 00:41:44,260
The AMS portion includes mail and postage cost for bills and any correspondence that's handled

566
00:41:44,260 --> 00:41:45,080
by NISC.

567
00:41:49,000 --> 00:41:52,300
Just for reviews that we're not voting today, but do you have any questions?

568
00:41:53,820 --> 00:41:55,760
How long is the attention for?

569
00:41:56,140 --> 00:41:56,680
Five years.

570
00:41:57,120 --> 00:41:57,560
Five years.

571
00:41:58,320 --> 00:41:59,360
Yeah, let's cost of it.

572
00:41:59,680 --> 00:42:03,760
It's three and a half million per year for a total of 17.5 million total.

573
00:42:05,600 --> 00:42:07,820
Practically speaking, we don't really have any options.

574
00:42:08,100 --> 00:42:12,000
I don't think anybody else wants what you just want to do away with the ANC and we can't

575
00:42:12,000 --> 00:42:12,400
do that.

576
00:42:13,100 --> 00:42:14,720
Are they done a good job for us?

577
00:42:18,200 --> 00:42:19,360
Okay, so we'll see you back next month.

578
00:42:19,480 --> 00:42:20,220
Thank you very much.

579
00:42:20,220 --> 00:42:20,960
Thank you.

580
00:42:21,700 --> 00:42:22,380
Okay.

581
00:42:23,900 --> 00:42:31,260
Next up, item 14, which is our draft resolution 2020387, which is the approval and review

582
00:42:31,260 --> 00:42:33,340
of our employee compensation policy.

583
00:42:34,140 --> 00:42:35,700
Good morning, board directors.

584
00:42:36,080 --> 00:42:38,820
I'm Wes Ferns, Human Resources Vice President for PEC.

585
00:42:39,520 --> 00:42:45,300
And before you, is a draft revised policy titled the Employee Compensation Policy.

586
00:42:45,300 --> 00:43:01,560
In summary, the purpose of this policy is for the Board of Directors you to provide direction to the CEO and to PEC so that we can establish competitive pay structures and this helps us attract and retain the best talent to serve the membership.

587
00:43:02,500 --> 00:43:08,740
So the revisions are relatively minor and just in good keeping with the review periodically of our board policies.

588
00:43:08,740 --> 00:43:09,820
Yes,

589
00:43:16,330 --> 00:43:19,570
I believe we continue to be very competitive.

590
00:43:20,770 --> 00:43:24,310
Can you give us an example of one of the key revisions you might have?

591
00:43:25,710 --> 00:43:34,990
There are many of them are pretty minor. One was the previous policy made an exception to the CEO and to one other executive role.

592
00:43:36,130 --> 00:43:39,490
So there is now an exception to all vice presidents and above.

593
00:43:39,490 --> 00:43:43,050
of because that compensation is a different strategy.

594
00:43:43,210 --> 00:43:45,510
There's different responsibilities and different scopes.

595
00:43:52,240 --> 00:43:54,060
You feel that change is in keeping with what you see

596
00:43:54,060 --> 00:43:56,620
and peer entities like ours.

597
00:43:57,060 --> 00:43:57,240
Correct.

598
00:43:57,600 --> 00:44:00,020
And we do a pretty diligent job of looking

599
00:44:00,020 --> 00:44:03,020
at independent third party consultants

600
00:44:03,020 --> 00:44:04,680
that give us a lot of information

601
00:44:04,680 --> 00:44:06,500
of what the other utilities pay.

602
00:44:08,540 --> 00:44:11,500
You have another resolution next if you want to present that.

603
00:44:11,860 --> 00:44:12,020
Correct.

604
00:44:12,440 --> 00:44:13,000
Yeah, thank you.

605
00:44:13,620 --> 00:44:18,660
So, also before you as a draft revision of the holiday policy, which outlines our business

606
00:44:18,660 --> 00:44:24,860
operations and how we keep them open and closed for certain holidays that we observe.

607
00:44:25,600 --> 00:44:30,380
And it establishes a pay code for our employees, which again is another benefit that helps us

608
00:44:30,980 --> 00:44:33,720
attract and retain the very best talent to serve PEC.

609
00:44:36,840 --> 00:44:37,420
Good to graph.

610
00:44:37,880 --> 00:44:39,640
And what kind of changes did you make there?

611
00:44:39,640 --> 00:44:43,600
These are really minor, again, just basic housekeeping.

612
00:44:44,380 --> 00:44:46,240
It referenced member services.

613
00:44:46,560 --> 00:44:48,320
We call them member relations now.

614
00:44:49,520 --> 00:44:51,440
It's not five new holidays or something like that.

615
00:44:51,440 --> 00:44:52,980
We didn't introduce any new holidays.

616
00:44:54,780 --> 00:44:55,960
Those are welcome anytime.

617
00:44:56,080 --> 00:44:56,640
Yeah, right.

618
00:44:57,080 --> 00:44:58,280
We're open to it.

619
00:44:58,520 --> 00:44:58,680
Yes.

620
00:44:59,160 --> 00:44:59,960
We have a big.

621
00:45:00,000 --> 00:45:10,560
Council appreciation day. Here, here, is there a second for that? We're not voting today. So we have a very good holiday schedule, and it's, it's very competitive, I think.

622
00:45:11,260 --> 00:45:26,740
Speaking of adding holidays a few years back at the suggestion of director acres, we added Good Friday as a day. Has that been well received by employees? Absolutely. I was pleased in the first employer that offered that when I came here. So

623
00:45:28,260 --> 00:45:34,220
We still have two floating holidays that employees can also enjoy and pick at their convenience

624
00:45:34,220 --> 00:45:34,960
to take.

625
00:45:36,000 --> 00:45:36,460
Okay.

626
00:45:36,740 --> 00:45:38,740
Well, we'll look forward to voting on these next month then.

627
00:45:39,040 --> 00:45:39,140
Yes.

628
00:45:39,500 --> 00:45:39,920
Thank you.

629
00:45:42,500 --> 00:45:43,100
That's okay.

630
00:45:43,120 --> 00:45:43,340
Good.

631
00:45:43,460 --> 00:45:43,760
Very good.

632
00:45:43,940 --> 00:45:46,480
Next up on our draft resolutions.

633
00:45:46,800 --> 00:45:47,760
Mr. Doutrieve is back.

634
00:45:47,940 --> 00:45:54,280
We have draft resolution 2, 0, 2, 0, 4, 6, 7, which is the approval of our 2021 key performance

635
00:45:54,280 --> 00:45:55,200
indicators plan.

636
00:45:56,420 --> 00:45:59,000
Morning, President Pataki, members of the board.

637
00:46:01,320 --> 00:46:08,260
You received this package, presentation, and KPI document earlier in the week.

638
00:46:09,320 --> 00:46:13,440
I apologize for having it green-sheeted, but we're waiting on timeline information to

639
00:46:13,440 --> 00:46:14,320
be able to update this.

640
00:46:16,700 --> 00:46:17,680
Just a little background.

641
00:46:18,200 --> 00:46:22,620
I will be in front of the board over the next three months, talking about KPI's.

642
00:46:22,680 --> 00:46:25,400
Today we're going to talk about the plan for 2020.

643
00:46:26,040 --> 00:46:32,540
This is a draft resolution we will ask for your final approval in January, and then in February I'll be back to

644
00:46:33,180 --> 00:46:37,900
present the results of period to 2021, so all the data comes in.

645
00:46:39,520 --> 00:46:45,960
Just a little background, our KPI plan has very much aligned with the JD power syndicated survey that we follow.

646
00:46:46,500 --> 00:46:53,100
You can see the categories on the bottom right, power quality, 20% cost in price, 15% waiting.

647
00:46:53,940 --> 00:46:57,420
the next four billing and payment, corporate citizenship,

648
00:46:57,660 --> 00:46:59,580
communications and customer service, all 10.

649
00:47:00,320 --> 00:47:02,760
And of course, safety and compliance at 25,

650
00:47:02,760 --> 00:47:07,700
which is a strong indicator that that is the most important thing that we need to be focused on.

651
00:47:09,220 --> 00:47:14,020
So just getting into it, the structure of the program and

652
00:47:14,020 --> 00:47:17,520
the metrics that we have has not changed significantly, but

653
00:47:17,520 --> 00:47:19,560
we do have a few things we want to touch on.

654
00:47:20,200 --> 00:47:24,020
First of all, we currently, our state is at 40 minutes.

655
00:47:24,880 --> 00:47:28,760
Last year's goal was 63 for a silver up to,

656
00:47:29,060 --> 00:47:30,420
our down to 53 for platinum.

657
00:47:31,180 --> 00:47:34,580
We want to move that down and you may be wondering

658
00:47:34,580 --> 00:47:36,360
why we're not going all the way to 40.

659
00:47:36,860 --> 00:47:37,840
There's a few reasons.

660
00:47:38,040 --> 00:47:41,160
One, we've had very, very favorable weather this year.

661
00:47:41,860 --> 00:47:44,260
Also, we're implementing a new OSI

662
00:47:44,260 --> 00:47:47,180
outage management system in our control center

663
00:47:47,880 --> 00:47:48,640
early in this year.

664
00:47:48,640 --> 00:47:51,380
and anytime you implement new systems,

665
00:47:51,740 --> 00:47:53,800
there are stabilization periods that follow,

666
00:47:54,160 --> 00:47:58,560
and there's concerns that along with weather,

667
00:47:58,920 --> 00:48:00,720
this is probably a good target for us

668
00:48:00,720 --> 00:48:01,780
to try to hit for next year.

669
00:48:04,270 --> 00:48:04,570
Yes, sir.

670
00:48:05,630 --> 00:48:07,090
Do y'all take into and I love the city.

671
00:48:07,090 --> 00:48:08,750
I know we're very, very cognizant of that,

672
00:48:08,750 --> 00:48:11,650
but sometimes if we were to have some catastrophic weather,

673
00:48:11,830 --> 00:48:14,030
is there anything built into where it's beyond

674
00:48:15,610 --> 00:48:16,930
the employees control?

675
00:48:17,190 --> 00:48:18,350
I mean, you've got everybody on the ground,

676
00:48:18,350 --> 00:48:22,070
everybody's doing their thing and physically cannot, you know, that's not their fault.

677
00:48:22,410 --> 00:48:27,770
Yes, there are certain weather events both in duration and time and multiple days out that

678
00:48:27,770 --> 00:48:34,750
are excluded from the city. And the city is really the things that are calculated. It truly is

679
00:48:34,750 --> 00:48:42,110
response on routine outages and system failures, not catastrophic weather events.

680
00:48:42,110 --> 00:48:49,030
I believe it's an IEEE standard that we follow there and I think it also does not include

681
00:48:49,030 --> 00:48:52,990
include like one shot or shark outages too. I don't believe that's included.

682
00:48:53,270 --> 00:48:57,890
That correct. Yeah, all that is maintained and all that is calculated and maintained in

683
00:48:57,890 --> 00:49:02,010
the control center by Brian Staff and Tony and the control center director.

684
00:49:02,790 --> 00:49:08,070
Unless coming up 50 minutes for platinum. I don't have any problem with that. 50 minutes is

685
00:49:08,070 --> 00:49:09,770
world class. Absolutely.

686
00:49:12,040 --> 00:49:17,540
There's a challenge by making it too low. It starts to raise in safety

687
00:49:17,540 --> 00:49:19,040
concerns as well.

688
00:49:21,940 --> 00:49:27,640
Cost and price, we do have some changes suggested here. Instead of the total

689
00:49:27,640 --> 00:49:33,040
distribution spend per meter, we want to go to an operating expense as a percentage of budget.

690
00:49:33,600 --> 00:49:38,460
I think Randy is doing a great job and his budget team and I think this is a metric that we really

691
00:49:38,460 --> 00:49:39,540
want to try to focus on.

692
00:49:41,900 --> 00:49:46,780
The second one that we want to introduce is competitively sourced

693
00:49:46,780 --> 00:49:53,160
spend. So we did a lot of work with the procurement department over the last year and we have

694
00:49:53,160 --> 00:49:59,740
of now are competitively sourcing almost everything through the

695
00:50:00,000 --> 00:50:31,390
Precurement department. And I think this is a good metrics to focus there. Then, of course, the competitive rates. We would have the pretty much the same as last year. And then we would remove. Let me get to the next slide. So the overtime is a percentage of total hours. We want to remove this metric. There's some instances where overtime may make business sense.

696
00:50:31,390 --> 00:50:33,270
rather than utilizing contractors.

697
00:50:34,010 --> 00:50:36,830
Some of it can be unavoidable with outages

698
00:50:36,830 --> 00:50:37,930
and different things like that.

699
00:50:38,890 --> 00:50:41,490
And then the 4CP avoidance, this is a metric

700
00:50:41,490 --> 00:50:45,610
that is really can only be influenced by a small group.

701
00:50:46,050 --> 00:50:49,890
So we want this to be a metrics program

702
00:50:49,890 --> 00:50:52,750
that can be influenced by a large workforce,

703
00:50:53,070 --> 00:50:53,650
a lot of people.

704
00:50:56,830 --> 00:50:58,070
Moving on to billing and payments.

705
00:50:58,690 --> 00:51:01,170
These stay the same, but we want to adjust the metrics.

706
00:51:01,170 --> 00:51:09,810
We want to one reflect where we are today, and also set some growth marks for us going

707
00:51:09,810 --> 00:51:10,370
in the future.

708
00:51:10,570 --> 00:51:16,250
So, these are very, very healthy statistics here, and participation rates, and we want

709
00:51:16,250 --> 00:51:17,290
to continue to drive that.

710
00:51:20,420 --> 00:51:26,320
Corporate citizenship, the community outreach, we want to lower that to reflect really what

711
00:51:26,320 --> 00:51:31,700
we can do in this COVID environment, until we can really get to a point where we're out

712
00:51:31,700 --> 00:51:38,600
engaging our members, it's pretty limited on what we can do as well as the volunteer activities as well.

713
00:51:41,920 --> 00:51:47,600
What we want to do on this communications, there's an internal communications program that

714
00:51:48,160 --> 00:51:53,080
Mike Villesca and his team are putting together. We have a newsletter called Wired.

715
00:51:53,780 --> 00:51:58,920
What we really want to do is heavily promote this over the next year. We have a lot of folks

716
00:51:58,920 --> 00:52:00,380
through remote working.

717
00:52:00,860 --> 00:52:04,100
We're strained in how we can have in person

718
00:52:04,100 --> 00:52:05,180
and face-to-face meetings.

719
00:52:05,400 --> 00:52:08,240
So we wanna really drive this to the employees

720
00:52:08,240 --> 00:52:10,400
to increase our employee engagement.

721
00:52:11,300 --> 00:52:13,320
And so there's quite a bit of structure

722
00:52:13,320 --> 00:52:14,920
that Mike and his team put around this

723
00:52:14,920 --> 00:52:17,600
and tracking the readership and viewing

724
00:52:17,600 --> 00:52:20,260
of these communication pieces.

725
00:52:23,550 --> 00:52:27,590
Service level, we had a goal of 85%.

726
00:52:27,590 --> 00:52:29,810
that we actually want to lower this year.

727
00:52:30,530 --> 00:52:32,170
There's a few reasons for it.

728
00:52:32,870 --> 00:52:35,870
One, we're going to have a AMI deployment,

729
00:52:36,230 --> 00:52:39,270
meter deployment, which typically drives phone calls.

730
00:52:39,790 --> 00:52:44,630
We also are trying to rebalance some of the call flow

731
00:52:44,630 --> 00:52:47,430
from our third party call center and to our staff.

732
00:52:47,890 --> 00:52:50,310
And knowing that we're going to have quite a bit to do

733
00:52:50,310 --> 00:52:53,290
with collections in earlier part of next year,

734
00:52:53,490 --> 00:52:56,310
it's, I think the industry standard is 80%.

735
00:52:56,310 --> 00:52:58,110
we'd like to make that a target this year.

736
00:53:02,980 --> 00:53:06,560
And then finally on the safety and compliance,

737
00:53:07,140 --> 00:53:09,340
one thing that we'd like to introduce this year

738
00:53:09,340 --> 00:53:14,400
is a different calculation for how we track vehicle accidents.

739
00:53:14,860 --> 00:53:17,180
Instead of just having a number of vehicle accidents,

740
00:53:17,760 --> 00:53:21,180
we'd like to align this with more of an industry standard

741
00:53:21,180 --> 00:53:26,600
on how we calculate it and factor in total miles driven per accident.

742
00:53:26,600 --> 00:53:34,440
And the calculations there, you can see 3.5, 2.5, and 1.5 is consistent where we are today.

743
00:53:35,280 --> 00:53:40,480
It's just we want to factor in the mileage knowing that the utilization of these vehicles

744
00:53:40,480 --> 00:53:43,280
made different out of situations and different things like that.

745
00:53:45,690 --> 00:53:53,010
And then for the adder that we typically have last year, we had a 1% adder for achieving the

746
00:53:53,010 --> 00:54:01,230
say 80 of 50 minutes or less in a second period, a 1% adder for achieving a top 10 overall

747
00:54:01,230 --> 00:54:03,470
ranking in the JD power syndicated survey.

748
00:54:04,150 --> 00:54:09,850
What we want to do this year is focus solely on the JD power survey and have a 1% adder

749
00:54:09,850 --> 00:54:16,590
for both first period and second period if we get in the top 10 overall utilities in the

750
00:54:16,590 --> 00:54:17,370
midpoint scoring.

751
00:54:19,070 --> 00:54:21,890
So with that, that concludes this presentation.

752
00:54:22,070 --> 00:54:23,710
I'm happy to answer any questions we have.

753
00:54:24,930 --> 00:54:27,110
I gather any additional information.

754
00:54:27,710 --> 00:54:30,670
I would come back next month asking for final approval.

755
00:54:31,250 --> 00:54:35,490
And then in February, present the results of 2020 period two.

756
00:54:35,670 --> 00:54:37,570
And then hopefully we can be completely done

757
00:54:37,570 --> 00:54:38,750
with 2020 at that point.

758
00:54:40,530 --> 00:54:41,590
Retrograph, did you have a comment?

759
00:54:42,010 --> 00:54:42,810
I just have a comment.

760
00:54:42,810 --> 00:54:51,250
I mean, it looks like y'all had a lot of executive level wrangling to come up with all this and I just think it's a very well thought out plan.

761
00:54:51,850 --> 00:54:52,330
Thank you.

762
00:54:52,710 --> 00:54:59,210
And we're actually looking at some things right now to plan for 2022.

763
00:55:00,000 --> 00:55:29,980
Some of the metrics we want to start capturing, one with the metering system, one with the new control center software that we're putting in. So we're proactively thinking ahead on this step too. On the vehicle with the new matrix that you're proposing, how would we have done, if that was in place this year, where would, where would we have landed based on the accidents that we had versus the miles traveled about the same with this. This is just aligning the metric with more information.

764
00:55:29,980 --> 00:55:38,840
industry standards. And it's good. Brian maggots back here today. He and I and Wayne McKee have routine

765
00:55:38,840 --> 00:55:48,580
conversations about vehicles and utilization safety accidents and it's a continued focus for us.

766
00:55:50,040 --> 00:55:53,980
We definitely want to keep the focus on it. We don't want to be unfair but they're

767
00:55:54,480 --> 00:56:02,180
of all the great work that are lying crews to have something like that be something that they don't necessarily feel is comfortable with.

768
00:56:02,180 --> 00:56:07,280
We had to make sure we're giving them the right tools to be successful there and that's important very good.

769
00:56:07,580 --> 00:56:11,020
Okay, so you'll be back next month for final approval of this.

770
00:56:11,480 --> 00:56:12,660
Okay, very good. Thank you, Eddie.

771
00:56:15,360 --> 00:56:25,660
Okay, next up, we have item 17 resolution 2020464 which is the approval of our 2020 capital improvement plan budget.

772
00:56:25,660 --> 00:56:29,980
amendment for purchasing land for sub-stations.

773
00:56:30,860 --> 00:56:34,240
Good morning, board members. My name is Brian Getter, Chairman of Vice President of Engineering,

774
00:56:34,880 --> 00:56:43,020
and I'm bringing you address for us resolution 2020-464. And this is, if you recall, back in 2019,

775
00:56:43,020 --> 00:56:47,920
these three sub-stations were supposed to be completed. We thought they were going to be completed

776
00:56:47,920 --> 00:56:52,740
by the end of the year, so they didn't get into the 2020 budget because we thought they'd be done.

777
00:56:52,740 --> 00:57:03,340
However, because of legal issues around Esperanza with land and then delays in the Ridge Mar and Spanish sub-station because of

778
00:57:04,040 --> 00:57:05,440
Elseria was building those

779
00:57:06,400 --> 00:57:13,640
It moved into 2020 so the money was budgeted in 19 not in 20 so we need to do a budget-result amendment

780
00:57:14,380 --> 00:57:21,920
Because now we have to pay for Elseria in 2020 that and actually the 7 million we finally got the the

781
00:57:22,740 --> 00:57:29,180
invoices the last two invoices last night and it comes out the 6 million 25 thousand 731

782
00:57:29,180 --> 00:57:34,160
dollars and 75 cents. So when I do the final resolution, we're asked for approval. I'll fix that number.

783
00:57:37,450 --> 00:57:44,490
I'm as a questions director graph. 6 million covers all three stations. Yes, but it is over budget.

784
00:57:45,450 --> 00:57:50,010
It is over budget. And if you recall back at the time, it really is around land.

785
00:57:50,890 --> 00:58:00,730
in the condemnation. We don't condemn for a sub-station property. LCRA does. There's some other issues too that we should probably talk about in executive session if it's more detail.

786
00:58:01,910 --> 00:58:06,090
And it will be taken care of this year than it won't spill over into 2020.

787
00:58:06,250 --> 00:58:08,710
Right. But we don't want it. Well, yes.

788
00:58:09,250 --> 00:58:13,650
Is the timing of that going to work out? Okay, I'm sorry. It'll work out. Okay. It's actually what Randy wants.

789
00:58:13,650 --> 00:58:22,630
Okay, very good, so we'll see you back next month on the new substations, okay?

790
00:58:22,730 --> 00:58:23,510
Thank you.

791
00:58:23,510 --> 00:58:32,530
Okay, next up, Mr. Ariono is back for item 18, draft resolution 2040441, which is the approval of our fleet maintenance and repair contract.

792
00:58:33,130 --> 00:58:34,630
Good morning, again, board members.

793
00:58:34,850 --> 00:58:43,470
I am Richard Ariono, Vice President of Support Services and I'm bringing to you a draft resolution for the approval of a fleet maintenance.

794
00:58:43,470 --> 00:58:49,930
and repair contract. Currently, the incumbent on this service is Pinsky. We're asking for

795
00:58:49,930 --> 00:58:54,910
a five-year contract agreement with a value of $15 million.

796
00:58:56,590 --> 00:59:02,030
Presently, we're in the RFP process. We are still accepting respondents. The RFP will

797
00:59:02,030 --> 00:59:08,550
close the 22nd of this month. We anticipate having a selection made by the 8th of next month.

798
00:59:08,550 --> 00:59:14,170
We will come back to you in January with the final resolution with the vendor.

799
00:59:18,010 --> 00:59:18,930
Okay, that's our drivers.

800
00:59:19,670 --> 00:59:21,430
In relation to the last five years,

801
00:59:24,490 --> 00:59:28,490
people or you see a rise in the cost of repairs maintenance.

802
00:59:28,870 --> 00:59:30,430
We are anticipating an increase.

803
00:59:30,870 --> 00:59:36,010
The fleet is constantly increasing in size and it doesn't become cheaper to maintain it.

804
00:59:39,700 --> 00:59:42,380
That's really what drives the increase in size.

805
00:59:42,500 --> 00:59:44,940
We're not buying more vehicles per person.

806
00:59:44,940 --> 00:59:49,500
it's just we have to add more vehicles because we have more employees in the field serving more meters.

807
00:59:51,280 --> 00:59:53,740
I remember historically we've made some changes in how we

808
00:59:54,240 --> 00:59:59,140
run this program is the way we currently do it. Is it effective? Is it working out? Well

809
01:00:00,000 --> 01:00:29,920
We have had really good results with it. We could staff it internally. We simply have made the choice not to do so. We've used contracted services. I would say that going forward, it is something we could think about as an employee-based service because it doesn't go away. It's not something that goes up and down. It's simply going up and amount of work performed. But it present, this has been an approach that has worked.

810
01:00:29,920 --> 01:00:37,320
We are very comfortable extending it, but it would be a very different change of mindset to bring all of these employees in house.

811
01:00:37,960 --> 01:00:38,500
Good, directly.

812
01:00:39,760 --> 01:00:49,120
Conversely, another way to think about it is, of course, we're committed to making sure that vehicles, you have all the vehicles we need that are in great condition and whatnot.

813
01:00:49,120 --> 01:01:01,480
But on at least some of the vehicles might it not be worth a conversation to do some discovery on the cost to lease the vehicles that comes with maintenance and repairs.

814
01:01:02,320 --> 01:01:08,840
I know we have as part of this budget process gone to a leasing where it makes sense.

815
01:01:09,540 --> 01:01:11,420
We are not leasing all vehicles.

816
01:01:11,620 --> 01:01:14,620
Only those where we can really make sure that we don't.

817
01:01:14,620 --> 01:01:18,960
Um, our better said that we get more value out of a lease than ownership.

818
01:01:19,020 --> 01:01:22,120
But on those lease options, does that come with maintenance built in?

819
01:01:22,820 --> 01:01:26,920
Uh, I believe that we have to maintain the vehicles even in a leasing situation ourselves.

820
01:01:27,400 --> 01:01:27,940
That's what I was trying to do.

821
01:01:27,940 --> 01:01:30,720
This contract was the maintenance cost if you were to lease it.

822
01:01:31,160 --> 01:01:33,220
That's not the situation with the lease structures.

823
01:01:33,400 --> 01:01:34,060
I understand it.

824
01:01:34,100 --> 01:01:38,740
I'm looking over to Cody at this point and he's saying, no, but, uh, we have to maintain

825
01:01:38,740 --> 01:01:41,440
the vehicles that we will lease in coming years.

826
01:01:42,360 --> 01:01:44,920
and they would be performed through this contract.

827
01:01:48,940 --> 01:01:50,240
Big money, but it's important.

828
01:01:51,400 --> 01:01:52,020
I'm sorry.

829
01:01:52,440 --> 01:01:53,720
So it's big money, but it's important.

830
01:01:53,860 --> 01:01:54,120
We got to have money.

831
01:01:54,120 --> 01:01:56,560
It's an enormous amount of money, but it's one

832
01:01:56,560 --> 01:01:58,560
of those things that you simply can't avoid.

833
01:01:59,600 --> 01:02:01,380
You're going to pay one way or the other.

834
01:02:08,500 --> 01:02:09,440
Maintenance is everything.

835
01:02:10,040 --> 01:02:14,220
I mean, if you maintain something really well, it performs

836
01:02:14,220 --> 01:02:16,700
when you need it and conversely, if you don't,

837
01:02:16,780 --> 01:02:18,620
it doesn't perform when you need it.

838
01:02:18,620 --> 01:02:21,000
and sometimes it can be catastrophic and it's failure.

839
01:02:21,340 --> 01:02:23,800
So we have a real obligation to keep this fleet

840
01:02:23,800 --> 01:02:25,060
in tip top shape.

841
01:02:25,480 --> 01:02:28,900
And when you see our trucks out in our communities,

842
01:02:28,900 --> 01:02:30,440
they look great.

843
01:02:30,540 --> 01:02:32,860
They look great, which I have a personal thing to do.

844
01:02:32,880 --> 01:02:35,060
And that's as much a tribute to just the culture

845
01:02:35,060 --> 01:02:37,160
of the people who use them.

846
01:02:38,660 --> 01:02:40,300
Housekeeping is a real priority.

847
01:02:40,640 --> 01:02:42,200
And Ryan could talk a length about that,

848
01:02:42,280 --> 01:02:43,220
Wayne could talk about it.

849
01:02:43,660 --> 01:02:45,820
It's something we really emphasize through safety.

850
01:02:46,000 --> 01:02:47,240
Housekeeping is fundamental.

851
01:02:49,100 --> 01:02:51,440
Okay, so we'll see you back next month for that one.

852
01:02:51,560 --> 01:02:52,360
Yes, thank you.

853
01:02:52,520 --> 01:02:52,680
Okay.

854
01:02:54,460 --> 01:02:59,760
Next up, we have item 19, which is 20, it's not a resolution.

855
01:03:00,920 --> 01:03:04,880
Item 19, which is our cost of service study and fee review report with.

856
01:03:05,640 --> 01:03:07,680
I guess Dave is going to take us to this presentation.

857
01:03:10,620 --> 01:03:13,380
Board, my name is David Thompson on the vice president of markets.

858
01:03:13,860 --> 01:03:17,680
We have Jim Daniel and Nick Weaver on the phone to go through this.

859
01:03:17,680 --> 01:03:22,620
to T.A.D.S. also did parts of our other cost of service in our line extension.

860
01:03:22,940 --> 01:03:26,200
So the same folks will be presenting, and I will be clicking through the slides.

861
01:03:26,440 --> 01:03:30,840
So if you have any questions, I can help or if you want to ask them directly to the gentleman.

862
01:03:33,580 --> 01:03:35,580
Welcome, gentlemen, to PEC.

863
01:03:36,940 --> 01:03:45,420
Good morning, this is Jim Daniel and Nick Papers also on the board members.

864
01:03:47,340 --> 01:03:54,720
I've been involved in regulation for over 40 years, and as David said, been helping

865
01:03:54,720 --> 01:03:57,560
PEC on various projects.

866
01:03:58,620 --> 01:04:09,420
Nick also has been involved in several projects, and he was one of the witnesses on pertinalysis

867
01:04:10,080 --> 01:04:13,220
recent interim T-cost case that was approved.

868
01:04:14,740 --> 01:04:23,120
I don't think I'm going to go over every slide, but there are several that I'd like to refer to David.

869
01:04:26,070 --> 01:04:29,870
The second slide is just a little information about GDS.

870
01:04:32,550 --> 01:04:37,390
The only thing I was going to mention is that since that slide is prepared,

871
01:04:37,690 --> 01:04:44,470
we have fairly recently acquired another firm that's similar to us

872
01:04:44,470 --> 01:04:52,910
in Seattle, Washington. So we now have an office in Seattle and have about 190 employees.

873
01:04:55,220 --> 01:04:59,960
The slides, three and four kind of just

874
01:05:00,000 --> 01:05:09,980
We described what our assignment was in this project, mainly three things that we did. We compared

875
01:05:09,980 --> 01:05:17,820
your current fees with analysis that we did to determine what your current cost of providing

876
01:05:17,820 --> 01:05:28,940
those services is. We also did a survey of other utilities just to see if pernallis had

877
01:05:28,940 --> 01:05:32,900
it had any outliers as far as what they were charging, what if you were charging.

878
01:05:34,360 --> 01:05:40,440
And then we looked to determine whether we should add or delete any of your fees.

879
01:05:42,680 --> 01:05:45,160
As far as the methodology,

880
01:05:47,280 --> 01:05:52,280
it's fairly standard methodology that's used to determine service

881
01:05:52,280 --> 01:05:52,820
fees.

882
01:05:53,900 --> 01:06:01,920
The problem we usually run into is that the information that you need to calculate the fees is

883
01:06:01,920 --> 01:06:06,420
something that the utility typically doesn't track or book.

884
01:06:08,940 --> 01:06:11,660
For pernalous, we did have good data.

885
01:06:12,000 --> 01:06:13,740
That wasn't a real problem.

886
01:06:15,420 --> 01:06:21,860
That was a big help and hurdle that we didn't have to address

887
01:06:21,860 --> 01:06:25,000
that we usually find.

888
01:06:25,000 --> 01:06:34,780
And on the survey, we looked at approximately 20 other utilities, mostly co-ops.

889
01:06:35,900 --> 01:06:42,300
We looked at neighboring co-ops, and then some of the larger co-ops.

890
01:06:43,120 --> 01:06:46,560
And we also looked at a few municipal's and IOUs,

891
01:06:48,730 --> 01:06:52,910
but that's kind of what our assignment

892
01:06:52,910 --> 01:07:00,010
was the slide 5 is the results of the analysis.

893
01:07:01,050 --> 01:07:04,290
These are the recommended piece.

894
01:07:08,330 --> 01:07:17,710
Some of these increased, some of them decreased, which are identified on a couple of the following slides.

895
01:07:17,710 --> 01:07:27,070
I think the ones that I would want to point out are the fees that we're proposing to add.

896
01:07:28,130 --> 01:07:33,330
There are two of those. One is a lead design fee.

897
01:07:34,690 --> 01:07:40,810
And that is mainly when you have either a big project or a big development.

898
01:07:40,810 --> 01:07:48,050
And your initial design goes through a lot of changes.

899
01:07:49,110 --> 01:07:52,110
And currently, there's not a way to charge for the work

900
01:07:52,110 --> 01:07:55,390
you do to make those design changes.

901
01:07:56,130 --> 01:07:59,790
So this will allow you to charge for that service.

902
01:08:01,310 --> 01:08:06,070
There will also recommend to add a miscellaneous trip fee.

903
01:08:07,850 --> 01:08:14,630
This is a situation where a member may call for a service of some sort.

904
01:08:15,690 --> 01:08:18,250
So you have a truck roll to the member site.

905
01:08:19,050 --> 01:08:27,970
When you get there, you either can't access the property or the custom cut the member's not there or not ready.

906
01:08:29,010 --> 01:08:30,490
So it's kind of a wasted trip.

907
01:08:30,490 --> 01:08:35,250
But you didn't provide the service, but you incurred a cost.

908
01:08:36,290 --> 01:08:41,090
And this is going to allow you to charge for that trip.

909
01:08:43,510 --> 01:08:50,530
So slide five is the fees that we recommend that you approve.

910
01:08:51,630 --> 01:08:56,130
I'm not going to go through any of these in details.

911
01:08:56,170 --> 01:08:58,830
But if you have any questions on any of these,

912
01:08:59,470 --> 01:09:02,030
Nick and I'll be glad to answer this.

913
01:09:07,420 --> 01:09:08,820
That I'll turn it back to you, David.

914
01:09:14,940 --> 01:09:17,440
I'd want to, since Jim brought these up,

915
01:09:17,780 --> 01:09:19,700
the fees that are recommended to add

916
01:09:19,700 --> 01:09:22,680
and then the other changes are direct

917
01:09:22,680 --> 01:09:24,880
from just updating our costs to serve.

918
01:09:25,700 --> 01:09:27,480
And these two fees added align us

919
01:09:27,480 --> 01:09:30,120
with standard utility practice.

920
01:09:31,180 --> 01:09:34,160
There, these aren't really revenue-generating fees

921
01:09:34,160 --> 01:09:34,740
by any stretch.

922
01:09:34,940 --> 01:09:36,200
These are meant to recover our costs

923
01:09:36,200 --> 01:09:38,720
for unique situations that we find.

924
01:09:38,720 --> 01:09:45,500
And we will be bringing some language back to implement these recommendations in January.

925
01:09:46,040 --> 01:09:53,480
Director, I just like to, I try to remind myself and remind the members that these fees, as you said,

926
01:09:53,620 --> 01:09:58,620
it's not necessarily to generate income, but it's to make it fair for all members so that we're spreading this out.

927
01:09:58,620 --> 01:09:59,960
We don't have certain members that are...

928
01:10:00,050 --> 01:10:17,650
Costing other members' money. So we have to remind ourselves it's mainly to be fair to everybody is is why these are being readjusted if that's the way I'm understanding it correctly. Agreed. If these fees we recommended ad if we never charged those, it would be fine because we wouldn't have incurred the cost. Yes, that's a good point.

929
01:10:20,160 --> 01:10:31,560
Okay, so I think that's it for questions. Well, well presented and looking forward to the upcoming resolution. Or more on these. Thank you. Okay. Thank you, gentlemen.

930
01:10:31,560 --> 01:10:37,760
for your presentation. Thank you everybody. I have Matt Chris with you two. Merry Christmas.

931
01:10:41,120 --> 01:10:47,340
Okay, well that takes us to the conclusion of our action items for today or under the action

932
01:10:47,340 --> 01:10:53,640
items part of the agenda. We do have another resolution to consider in regards to our proposed

933
01:10:53,640 --> 01:11:00,980
future meetings. So that's been included in your packet for year 2021. I'll make one special note

934
01:11:00,980 --> 01:11:07,760
that we have on here at January 22nd Special Meeting here at Headquarters in regards to our strategic

935
01:11:07,760 --> 01:11:12,360
planning that has been on the books and hopefully everyone's still good with that date.

936
01:11:13,480 --> 01:11:20,780
So if you have no questions on the list of meetings here, I would entertain a motion for approval

937
01:11:20,780 --> 01:11:22,340
of these dates in

938
01:11:28,000 --> 01:11:31,680
a second. This one wasn't as quick, I guess. Okay.

939
01:11:31,680 --> 01:11:31,760
Okay.

940
01:11:34,860 --> 01:11:35,820
Yes, what up with that?

941
01:11:35,920 --> 01:11:37,740
We have just the strategic planning workshop

942
01:11:37,740 --> 01:11:38,920
on the 22nd.

943
01:11:39,280 --> 01:11:39,780
Yes.

944
01:11:41,160 --> 01:11:44,100
Okay, there are no other comments or questions all in favor.

945
01:11:44,760 --> 01:11:46,040
I, any opposed?

946
01:11:46,740 --> 01:11:47,260
Any abstentions?

947
01:11:47,260 --> 01:11:48,340
That passes 7-0,

948
01:11:48,340 --> 01:11:50,000
so that will be entered into the record

949
01:11:50,000 --> 01:11:52,060
for our future dates coming out for meetings.

950
01:11:53,760 --> 01:11:59,480
We also have as a matter of regular review here,

951
01:11:59,620 --> 01:12:00,620
as our board planning calendar,

952
01:12:00,620 --> 01:12:03,360
which includes our upcoming written agenda items,

953
01:12:03,360 --> 01:12:06,240
topically, so hopefully you've had a chance to review that.

954
01:12:06,660 --> 01:12:08,220
There are no questions we'll move past it,

955
01:12:08,260 --> 01:12:10,380
but that's always included as a point of information.

956
01:12:12,140 --> 01:12:16,760
That takes us to the conclusion of our open meeting here.

957
01:12:16,880 --> 01:12:19,340
Today we're going to be recessing into executive session.

958
01:12:21,180 --> 01:12:24,700
For anyone that is not going to be around in the afternoon to join us,

959
01:12:24,700 --> 01:12:26,560
it's a pleasure to see all of you online.

960
01:12:26,720 --> 01:12:28,620
Again, wishing this panel well.

961
01:12:28,620 --> 01:12:34,660
She moves off into the sunset of retirement, hopefully join you at some point in the

962
01:12:34,660 --> 01:12:39,640
future and otherwise Merry Christmas to everyone happy new years.

963
01:12:40,480 --> 01:12:44,160
So at this time we will recess into executive session, consistent with our board meetings

964
01:12:44,160 --> 01:12:49,500
policy and bylaws the PEC board will go into executive session for confidential communications

965
01:12:49,500 --> 01:12:54,720
with legal counsel to receive advice on litigation and where the board seeks legal advice, also

966
01:12:54,720 --> 01:12:59,400
to discuss contract and competitive matters as designated by the board, as well as real

967
01:12:59,400 --> 01:13:04,000
state matters, personnel matters and any utility systems, physical and cyber security measures

968
01:13:04,000 --> 01:13:08,520
that we are discussing. Any votes or actions on these matters will again be taken up during

969
01:13:08,520 --> 01:13:11,720
open session this afternoon. Thank you again and we will now recess.

970
01:13:33,060 --> 01:13:34,480
Good afternoon. Welcome

971
01:13:34,480 --> 01:13:39,920
back to the open session at our December board meeting for personnel selected cooperative.

972
01:13:40,080 --> 01:13:44,680
We are reconditing from the executive session. For today's meeting to consider some business

973
01:13:44,680 --> 01:13:48,540
items that we discussed in executive session to consider votes on those measures.

974
01:13:50,280 --> 01:13:57,300
First up, we have item 2-0 or resolution 2-0-2-0-4-4-9, which is the approval of authorization

975
01:13:57,300 --> 01:13:59,040
for the initiation of litigation.

976
01:13:59,580 --> 01:14:00,100
Move approval.

977
01:14:00,500 --> 01:14:00,700
Second.

978
01:14:01,400 --> 01:14:02,240
The motion is second.

979
01:14:02,480 --> 01:14:03,340
Any further conversation?

980
01:14:04,000 --> 01:14:04,540
Questions?

981
01:14:04,680 --> 01:14:05,240
All is in favor?

982
01:14:05,840 --> 01:14:06,000
Aye.

983
01:14:06,620 --> 01:14:07,040
Any opposed?

984
01:14:08,120 --> 01:14:08,800
Any abstentions?

985
01:14:09,060 --> 01:14:10,060
That passes 7-0.

986
01:14:10,060 --> 01:14:17,700
Next up, we have Resolution 2020452, which is the approval of our 2021 Texas legislative

987
01:14:17,700 --> 01:14:18,220
positions.

988
01:14:19,020 --> 01:14:19,540
Approval.

989
01:14:19,880 --> 01:14:20,100
Second.

990
01:14:20,720 --> 01:14:21,600
Potion in a second.

991
01:14:22,180 --> 01:14:23,980
Any further questions, conversations?

992
01:14:24,720 --> 01:14:25,120
They're great.

993
01:14:25,260 --> 01:14:25,380
None.

994
01:14:25,480 --> 01:14:26,060
All those in favor?

995
01:14:26,400 --> 01:14:26,580
Aye.

996
01:14:27,220 --> 01:14:27,660
Any opposed?

997
01:14:28,680 --> 01:14:29,280
Any abstentions?

998
01:14:29,520 --> 01:14:30,460
That passes 7-0.

999
01:14:31,160 --> 01:14:37,660
Next, we have Resolution 2020468, which is the approval of authorization for amendments and

1000
01:14:37,660 --> 01:14:40,780
and extensions to co-bank loan facilities for the cooperative.

1001
01:14:41,300 --> 01:14:41,920
Good approval.

1002
01:14:42,380 --> 01:14:42,640
Talk again.

1003
01:14:42,920 --> 01:14:43,680
Motion in a second.

1004
01:14:43,820 --> 01:14:45,280
Any conversation questions?

1005
01:14:46,220 --> 01:14:46,880
There being none.

1006
01:14:46,900 --> 01:14:47,540
All those in favor?

1007
01:14:47,860 --> 01:14:48,080
Aye.

1008
01:14:48,280 --> 01:14:48,400
Aye.

1009
01:14:49,080 --> 01:14:49,400
Any opposed?

1010
01:14:50,460 --> 01:14:51,220
Any abstentions?

1011
01:14:51,400 --> 01:14:52,580
That passes 7-0.

1012
01:14:53,300 --> 01:14:59,640
Next up, Resolution 2020462, which is the approval of authorization for long-term debt financing.

1013
01:14:59,640 --> 01:14:59,840
you

1014
01:15:00,000 --> 01:15:04,920
Further cooperative. Move approval. Motion and second. Any further questions or conversation?

1015
01:15:06,300 --> 01:15:12,220
There may none all those in favor? Aye. Aye. Any opposed? Any abstentions? That passes 70.

1016
01:15:13,360 --> 01:15:19,960
Next up, resolution 2020453, which is the authorization to negotiate and execute agreements for

1017
01:15:19,960 --> 01:15:25,980
construction of a control center. Any further approval? Second. Motion and second. Any further

1018
01:15:25,980 --> 01:15:32,280
questions commentary there being none all those in favor aye any opposed any

1019
01:15:32,280 --> 01:15:39,720
abstentions that passes 7-0 in our last resolution 2-0-2-0-4-9 which is the

1020
01:15:39,720 --> 01:15:44,660
approval review and approval of 2020 CE goals and performance evaluation

1021
01:15:44,660 --> 01:15:52,200
approval okay we have motion to second any further questions commentary just great

1022
01:15:52,200 --> 01:15:59,680
job to our great CEO. Okay, all those in favor. Hi. Any opposed? Any abstentions? That passes

1023
01:15:59,680 --> 01:16:05,100
7-0. Well, that concludes our business items for today's meeting. Again, I want to wish

1024
01:16:05,100 --> 01:16:10,260
all of our members and our staff wonderful Mary Christmas. Happy New Year, safe holiday season.

1025
01:16:10,720 --> 01:16:14,000
I guess we're not going to be seeing much travel, but if you are traveling, please be safe out there.

1026
01:16:14,540 --> 01:16:19,980
We look forward to seeing you all in 2021. Thank you very much. This meeting is adjourned.