[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:01] We will call the common council to order. Everybody could please rise for the pledge.
[0:09] I put
[0:10] the agenda to the flag of the United States of America and to the republic for which it stands. One nation,
[0:17] under God, individual, liberty and justice for all.
[0:23] We're always going to see the flag.
[0:24] All right, two public comment.
[0:28] Would anybody like to come forward during public comment?
[0:36] Not, we'll move on to consent, 3.1.
[0:39] Approved common council meeting minutes,
[0:40] dated August 3rd, 2026.
[0:43] 3.2 approve common council meeting minutes,
[0:46] dated August 17th, 2026.
[0:49] 3.3 approve the special common council meeting minutes,
[0:53] dated September 8th, 2026.
[0:55] And 3.4 approve the accounts payable listing
[0:58] We've been dated September 21st, 2026.
[1:02] Anybody like anything removed?
[1:06] It's not, do we have a motion to approve?
[1:08] No, approve.
[1:10] Is there a second?
[1:11] Second.
[1:14] All in favor?
[1:15] Aye.
[1:16] Opposed?
[1:18] 4.1 or new business?
[1:21] 4.1, discussion and possible action
[1:22] to approve the City Administrator Employment Agreement
[1:24] with Carly Person.
[1:27] Julie, do you have it?
[1:28] there are no substantial changes. What's that? What was? Oh, is everybody have it?
[1:35] Yep. Great.
[1:35] It's in the packet.
[1:37] All right. Have we have any questions?
[1:41] The only question I had, because I haven't been here for employment agreement, is the
[1:48] benefits letter B, where we're doing 20 days of vacation and then after a year she goes to
[1:58] a 12-year tenure in play. I don't know if that's standard thing or something
[2:02] that she... We did that because of her position. So what is 12 years get her
[2:08] that one or two or five or ten?
[2:20] Instead of having to accrue the 20 days in the
[2:22] first year and then as of her one year anniversary she'll start at the accrual
[2:26] rate so it'll be like she's been here for 12 years. She's getting credit for 12
[2:31] years but she'll be accruing at that same rate that what she's getting from what it
[2:35] Yes. Three weeks. Sorry.
[2:41] Is that normal that we do that?
[2:43] We've been doing that as a recruitment technique
[2:46] to adjust people.
[2:47] They don't always have to start at the two week time.
[2:51] Okay.
[2:52] So that doesn't mean, so this is just for
[2:56] vacation purposes.
[2:57] It's not for salary purposes that she would be a 12 year employee
[3:01] after one year.
[3:02] Just vacation purposes.
[3:03] Okay. All right.
[3:04] I just, I hadn't seen that before.
[3:05] So I thought I'd just ask it's not that I have a problem with that. It's just thought it was a very unique number 12
[3:12] So I didn't know if there was a purpose even doesn't yeah for it doesn't yeah
[3:18] Anyone else
[3:22] not then do we have a motion on 4.1?
[3:27] I'm like motion to prove it
[3:29] Emotion is a second second a second all in favor. All right, I closed
[3:35] 4.2 discussion and possible action to change the agent of docs try doc
[3:40] to Brittany Valentine Kelly thanks mayor Brittany came in maybe about a week or so ago we ran the background check
[3:49] She is spotless, so it's very nice. I'm just changing the agent to Brittany Valentine
[3:57] Okay, if I have any questions now
[4:02] to have a motion to approve the agent change so moved. I'll suck out
[4:07] All in favor. All right, posed
[4:11] We've got a five-engineering 5.1 discussion and postulations to award 2026 Green Road
[4:17] Rehabilitation to the lowest qualified bidder, Barnard asphalt sealers in the amount of $140,140,
[4:24] $107.50.
[4:26] Maggie.
[4:29] Thank you, Mayor.
[4:30] In the 2026 budget, we had a road rehabilitation for Green Road, which is basically putting a
[4:37] micro surface on the existing asphalt that is out there today. For those of you
[4:43] don't know in their packets, I did describe what a micro-surfacing is. I don't
[4:46] I'm not going to go into detail on that, but if you have questions about it let me
[4:49] know. This is being done basically to extend the life of that pavement. It's
[4:53] something that typically happens between years 10 and 15 so that we can catch it
[4:59] before cracks get really large and we can seal up any micro-cracks that we
[5:03] can't see physically to be able to seal, so hopefully add life to the pavement.
[5:09] You're going to be seeing this more in our programs as we continue to try and
[5:13] stretch our dollars in our role program and to keep our good roads good.
[5:18] So we did, and because this is just considered a preservation practice,
[5:23] it is not part of the assessment policy that the city has.
[5:26] That's only reserved for resurfacing and reconstructions.
[5:31] So, this is coming out of our operations.
[5:34] We have a budgeted item for highway or its roadway maintenance, and that's where this
[5:41] is coming out of.
[5:42] We received one bid for this from Farner asphalt sealers in the amount of $140,000, $107.50.
[5:51] We worked with Farner before.
[5:53] We have no problem with it.
[5:54] There are numbers in line with what we expected in our budget for this, so we are recommending
[6:00] approval of this contract to Farner.
[6:07] Okay, thank you.
[6:09] So, before we get up here, we have one resident who has to be heard on this.
[6:13] So, Larry, if you want to come on up and let us know what you think.
[6:18] Mr. Mayor.
[6:19] Yep.
[6:21] Member of the council.
[6:22] Larry Morensek.
[6:24] North 30.
[6:25] West 22121 Green Road.
[6:28] And I guess I'm remiss.
[6:30] I maybe should have talked to me about this on the side.
[6:33] But a year or two ago they re-sealed some of the green roads, some of the cracks, they chased them out and put sealer into them.
[6:42] The spring, a lot of that sealer was pulled off from the plows.
[6:47] And if you looked at the roads closely, you could see a lot of the road, some of the highest spots on the road were shaved off at the plows.
[6:53] see those falls are like d9 quality they really are aggressive even the
[6:59] curb on a little subdivision around me if the curb's a little high or the gutter
[7:04] a little high it'll shade the stone right off the concrete off the gutter so
[7:09] if you look at green road now somebody has applied a big sealer across the cracks
[7:20] that go across the road and they're higher than the road I'm I'm thinking that
[7:25] the plows are going to shake and shade that right off.
[7:29] The other thing is the plows are awful heavy.
[7:31] A lot of salt on them.
[7:33] And because of their new proximity of the public works
[7:37] building, look at one plow truck come down,
[7:40] plow down, spreading salt.
[7:43] Two minutes later, another truck plow down, spreading salt.
[7:46] So that other salt didn't even have a chance to work
[7:49] and it's blowing off onto the road or onto the grass.
[7:51] So you see that all the time.
[7:53] So those soldiers are running constantly.
[7:57] I don't know if they can manage that a little better.
[7:59] Maybe AI can do that for you.
[8:02] But those are the concerns I have.
[8:05] Like I said, those poles are very aggressive.
[8:07] They shave tops, you know, high spots off the road.
[8:11] So that's just an concern.
[8:13] I don't know how this vehicle is going to work on it.
[8:15] But if you see what's happening, what's there now?
[8:19] And look at it next spring.
[8:20] I wonder if that will be there or not.
[8:22] Thank you.
[8:24] Thank you.
[8:26] Do you want to address that in the order?
[8:29] I can't.
[8:30] I mean, what is out there now is nasty.
[8:32] Can we put that down in preparation of this ceiling process?
[8:36] So that basically is sealing some of the cracks and anything that had a little bit of a divot.
[8:40] That kind of fills in that divot and smooths it out a little bit.
[8:44] It is another preventative maintenance tool that we're using to try and extend the life of the roadways.
[8:52] then you will sometimes have that plowed up.
[8:55] What we're doing here is similar, not the exact same product,
[8:59] is what we did on North 3 Road.
[9:01] That didn't last as long.
[9:02] No, well, and it's pretty typical that you get that wearing surface.
[9:05] It's not necessarily meant, you know, as a replacement for replacing a roadway.
[9:12] It's just, it's sealing those microcracks.
[9:15] And so that part doesn't get removed because it's getting down into the cracks itself, the pavement.
[9:19] And so it's just providing that additional layer of support for that roadway.
[9:25] It's typical, unfortunately, that those plows do sometimes pull out those sealers.
[9:31] We do try and when we do cracks dealing, we do route the cracks to try and get that sealer down into the pavement.
[9:37] So you're not going to get it pulled off of the plows.
[9:40] It's a balancing act when you're looking at those plows.
[9:42] You want them to get down to pavement so you don't get the black ice on the roadways for
[9:47] for the traveling public for the safety reasons.
[9:52] I don't normally when we're doing our plow routes, they may put the blade down, but
[9:57] they don't necessarily salt multiple times because each crew has their own routes and
[10:02] their salt usage is based off of those routes.
[10:04] It's not.
[10:05] And yes, they're driving over the same road sometimes, but they're not necessarily salting that all
[10:10] their time.
[10:11] And they shouldn't be salting that all time.
[10:12] It's certainly something that I can follow up and ensure that they're not doing that.
[10:15] but given that you're on to playing the road, you are going to have multiple trucks coming in,
[10:21] because that's where our station is, that's where our salt is for resupply of those cell trucks.
[10:26] So it's not unusual, it does happen, but overall, this does protect our roadways
[10:32] and keep them from deteriorating faster than what they should.
[10:36] Okay.
[10:39] Anybody else have any questions?
[10:41] Is it a plow problem you're thinking, or is it a road problem?
[11:06] It's a plow problem.
[11:18] I mean, the only alternative there is less plowing.
[11:21] Right.
[11:22] We're not going to get lighter plows.
[11:25] Yeah.
[11:28] That is what it is, right?
[11:55] Maybe it's a different process.
[11:57] You're going to try this.
[11:58] Is this something you've done before?
[12:04] We've...
[12:05] different products on Northory Road.
[12:07] Similar, we're trying to seal up those cracks
[12:09] and extend the life of that roadway.
[12:11] This is a little bit different material
[12:13] than what we used out there.
[12:15] There's multiple different sealers
[12:18] that you can use on a roadway
[12:20] and it just depends on the life of the road,
[12:22] what you're seeing, and then how quickly
[12:25] we need to get that open to traffic.
[12:27] This is something that actually heals fairly quickly,
[12:30] so we can get traffic back on it fairly quickly,
[12:32] which being green road, one of our major arterials in the city, you know, we want to make sure
[12:37] we can get that open as soon as we can. There are some products where you basically have to
[12:41] let sit for six hours, depending on weather. You know, this is usually only like a one-two-hour
[12:48] time frame that we have to shut down the roadway to be able to get it to cure. So there's a lot of
[12:53] different things that we weigh when we look at all of the different types of sealers on the roadways.
[12:58] We felt that this was the best application for this road.
[13:02] I mean, I've been here too long since I'm already redoing roads.
[13:06] Yeah, I remember this was a big pain in the pituity doing this road, but are you still
[13:11] planning on getting this done this year?
[13:13] Is that why it's so this is part of the 2026 budget then?
[13:17] We have this in the 2026 budget.
[13:19] We've been having a discussion with the foreigner, the low bed.
[13:25] It kind of depends on the weather.
[13:27] We've been getting a lot of rain, which is pushing their workload back a little bit, so there is a chance that this may get delayed to spring.
[13:35] We're still trying to get it in this year, but if the season closes and on is too early, then we do have to kick it to 27.
[13:43] Okay, I just didn't know with it coming in this late for a road project, so.
[13:49] All right, thanks.
[13:52] Maybe unlike crack sealing where you actually route it out fill it in. Is this going all
[13:58] okay across?
[13:59] Correct.
[13:59] Okay.
[14:00] It's the entire problem of something standing up or being a little higher that the
[14:05] plow will take of like you might have with the crack seal.
[14:09] Correct. This kind of heals some of that.
[14:12] So it you put it on in a thin layer and it kind of bridges some of those gaps as you're
[14:19] working through it which is why you want to apply it the entire with a role
[14:22] rate for the entire length. So you don't have those lips which contributes to
[14:27] some of that being pulled up.
[14:35] Not to have a motion to prove this or to award this to
[14:39] Farner.
[14:42] Second.
[14:43] The motion of second. Any last discussion?
[14:48] Not all in favor?
[14:49] All right.
[14:50] Opposed?
[14:51] My point to discussion and
[14:52] possibly action to approve the release of Rookert Milke CSM agreement letter of
[14:57] credit in the amount of 117,290.
[15:00] $16.40, may I? Thank you, Mayor. Rook at Milky had previously been approved for a CSM which subdivided their LAT on Ridgeby Parkway into two LATs to support a construction of a new building. As part of that in order to meet the ordinance, they had to remove some asphalt where they were creating new LAT for the setbacks that are required. And they've subsequently decided to sell that property and the buyers of that property.
[15:30] property came back in with the CSM to combine those two properties,
[15:34] there are those two properties, I guess, into back into one.
[15:39] So therefore, once that CSM is executed, this letter of credit is no longer needed.
[15:44] So just looking to release that letter of credit since it's going to be one lot again,
[15:48] and it doesn't need to remove the asphalt that this was given to us,
[15:55] just in case they didn't remove it to meet those requirements.
[15:57] Any
[16:00] questions?
[16:05] If not, do we have a motion to approve the release of the letter of credit?
[16:10] To move.
[16:12] Motion a second, all in favor?
[16:14] Aye.
[16:14] Opposed?
[16:16] Six reminder of schedule changes.
[16:18] October 12th, we're adding the additional budget workshop at 6 p.m.
[16:24] November 2nd, there's no common council meeting that evening
[16:28] because the next day will be full into the governor's election and then because
[16:35] of that on November 9th we are going to be having our budget public hearing and
[16:40] regular common council meeting that will be starting at 6 p.m. just like on
[16:46] October 12th. Any questions or comments about that?
[17:03] You were here by notified that.
[17:04] I got a comment. I can't get close session pursuant to nineteen point eighty five sub sub. Oh, I'm sorry. Oh, go ahead
[17:13] I'm not reading it. We're going in a coolest session. You are here by notified of the common council and staff of the city of
[17:19] Pihuacua will convene into closed session. Julie, if you can stick around for this, I'm sorry. I know I told you not to but I changed my mind.
[17:25] Scheduled business has been concluded and upon motion duly made in second and acted upon by roll call vote is required under 19.85 sub one sub a
[17:33] Purpose of the coolest session.