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[laughter]
Go ahead.

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» Okay, let's call the Pipes City Council
meeting for February 17th to order,

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please. Could I have a roll call?
>> Mayor Delaney

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» here.
>> Council member Schmidt

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» here.
>> Council member Thompson

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» here.
>> Council member Swanson.

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» Council member Colbec
>> here.

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» We have a quorum.
>> Thank you. If you're able, please rise

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for our pledge of allegiance.
I pledge allegiance to the flag of the

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United States of America and to the
republic for which it stands, one nation

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under God, indivisible, with liberty and
justice for all.

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Approval of the agenda. Is there any
additions, changes, or deletions to our

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agenda?

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I have none.
Hearing none, I'd entertain a motion to

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approve the agenda as presented.
>> Some move.

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» Second.
>> Moved and seconded. Any discussion?

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All in favor indicate by saying I.
>> I. All oppose say no. And motion

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carries. the consent agenda that
contains the February 2nd, 2026 special

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meeting minutes, the February 2nd, 2026
regular meeting minutes, the payment of

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claims, a list of bills, and the January
2026 financial report. I'd entertain a

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motion to approve the consent agenda.
>> I move we approve the consent.

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» I'll second that.
>> Moved and seconded. Any questions,

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discussion?
>> Hearing none, all in favor say I.

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» I. All oppose say no and motion carries.

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Community concerns is next. Do we have
anyone signed in for community concerns?

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There is
>> no one signed in.

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» Okay. All right. We'll move on to legal.
That's ordinance number 1714 series and

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that was introduced at our last meeting
and that is up for a motion to approve

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the uh amendments to that ordinance.
That's regarding the administration of

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city staff.
And we'll have to have a roll call for

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that roll call vote.
>> Do we have make a motion?

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» Right. So I'd entertain a motion to uh
approve ordinance 1714 series.

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» So move second.
>> Moved and seconded. Is there any

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discussion, questions, comments? And
what we're doing is we're we're changing

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we're updating that ordinance and uh
giving the uh city administrator some

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authority there to work with and also
updating the uh personnel committee

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making sure that's part of it too.
Correct.

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» Correct.
>> Yep. So, okay.

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Go ahead with your roll call.
>> All right. Mayor Delaney,

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» I will vote in favor of that. Yes. Okay.
Council member Schmidt.

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» Yes.
>> Council member Thompson.

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» Yes.
>> Council member Colbec.

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» Yes.
>> All right. Motion passed.

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» And that is a 2/3 majority. So that
carries.

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» Okay.
Engineering. Travis. Do you have

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anything for engineering? I don't have
anything on the agenda. So

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» no. Hoping to know sometime in the near
future when the safe routes to school

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project will start, but with the
fluctuations in temps, uh, we don't have

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a start date yet.
>> Okay.

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» So hopefully soon. Yeah. Yeah, that
would be great to get that going.

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New business, community concern response
and Donna Morris is on the agenda. Is

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Donna here today?
>> I do not see her.

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» Okay. So, a question came up through uh
Donna about uh a uh overdue bill

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on her uh rental property
and the balance was 54466.

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Um yeah, Donna's uh um take on it was
that she had notified the city to uh

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stop um to actually turn the water off
on her renter, but her renter had an

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agreement with the city and uh was
making payments or had an agreement to

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make payments. And so then it's the city
policy not to turn the water off when

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there is an attempt to to pay those
payments even though they're late. Um

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the last thing you want to do is shut
someone's water off. I mean you got to

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but we can't have bad debts either and
we can't just allow people not to pay

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their bills. And so anyway, we've um
changed that a little bit recently.

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Stephanie was instrumental in getting uh
we need to have actually a landlord

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needs to come in and sign
uh paperwork stating they want that

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water turned off if they have an
agreement. And and uh we try to work

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with landlords and some landlords want
to have the utility bills in their name

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so they have total control and some
landlords don't want to have anything to

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do with it. they want the uh the tenant
to take care of that bill and uh we try

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to work as a city both ways.
Well, this particular instance did not

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work out well for Donna because there is
$54466

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left unpaid.
And uh

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since she isn't here to speak for
herself, I'm just giving you the

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quick layown on how it turned out that
she did have an issue.

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So what's the council's wishes? What do
we need to do to resolve this dilemma?

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We have uh changed our policies here
where we require the landlord to come in

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and uh sign. If uh worst case scenario,
no one pays this, it will go back to the

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uh taxes on the property. So the
landlord would be responsible anyway.

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And uh that's where we're at. So
[clears throat]

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any comments from the
council?

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» I could just see
>> you know that somehow the city should

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keep the um the owner
um

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of of what situation is going on. So
they know, you know, that this is what's

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happening. If it don't get paid, it's
it's going to revert back to them. And I

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and uh I know
as they had payment that [snorts] they

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were like a month behind every time I
think or something like that. I mean

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they were trying to make payments
>> you know and like you said that's that's

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kind of a health health risk to shut
somebody's water off. That's

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» Yeah.
>> But at the same time it's a

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responsibility of the the owner also.
Well, I don't know if it's a lack of

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communication between the owner and the
render also that kind of got to the

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point where it did, but I
I don't know what the fix would be. Just

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more communication between the owner and
the renter and the the city of Pipstone.

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» Yeah. And I think we're doing our share
where we do have a specific specific

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form available now. and and uh my take
is you you know originally it's a

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landlord tenant agreement. Well, we
aren't involved with it at all. It's a

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landlord tenant thing. And if it works
out well, that landlord doesn't come in

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and share the profits with the city. And
if it doesn't work out well,

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why should the city be responsible? And
when I say the city, what I mean is

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everyone, all the taxpayers. Why should
they be responsible for an agreement

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that a private parties had made and it
didn't turn out well?

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It didn't follow through. So, I guess uh
you know, I would follow staff's

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recommendation and uh
at this point, I think we're doing

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things correctly. it's for information
at this time to the council and unless

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you want to see something change
differently

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um let us know but I think we've got a
good system in place and

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continue to operate the way we are
operating

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» with regards to this bill we do still
send um that past renter and Donna a

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notice every month trying to collect on
that amount just it is city code that if

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If nobody pays on it come um October,
we'll send them notice that we're going

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to assess it to the property. So
>> So they will know that.

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» Yeah.
>> Does it have to wait that long

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» to assess taxes? Yeah.
>> And I'm sure we're obligated. There's

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statutes, I'm sure, that we need to
follow. And uh it's just like you just

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can't someone's a day late on a bill,
you can't shut their water off. Boom.

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You know, you have to give them the
30-day notice. And

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» yeah. Yeah. We can't send notice of past
due until they're 30 days.

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» Okay.
>> So then that's the first notice. And

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then what's the next step after that? So
once they get that notice, they'll have

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um 15 20 days to either come in, pay off
what they owe um that's past due or make

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a payment arrangement with us, or they
might pay part of it and make payment

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arrangement for the rest. Um and at that
point, we'll we'll try to work with them

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on the bill.
>> Okay?

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» But if it doesn't if they don't pay it,
you know, that's when they get shut off.

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» Okay? where this situation it just
happened to be they were past due and

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then they moved out so they had extra on
top of that. So that's why it got to be

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$500 and
>> and just because of the way we have to

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follow procedure you can get behind by a
month and a half two months quite

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quickly and there we go with the bill.
So

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» I see Donna has just entered the room.
Donna, do you have any comments? We're

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talking about your uh
issue with the city and the water bill.

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Would you like to would you have any
comments for the council?

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» Well, yeah. I don't think it's fair.
>> If you want to come up to the podium and

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talk directly to the council,
we certainly give you that opportunity.

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» I don't believe that. Yeah.
Okay. Well,

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» I like I said, I called down there
and I asked them to shut it off and this

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is before I even knew this there was a
policy. I could have came down and

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signed a sheet of paper saying shut it
off. I was not informed of that.

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» Well, I don't think we had that policy
at that time, Donna. This is something

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that we've tightened up just recently
and and uh so yeah, it wasn't a good

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system,
but it was the only system we had. And

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it boils down to like I said earlier
before you came in, this is an agreement

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with two private parties, yourself and
your tenant. And we kind of get put in

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the middle as a city with providing
utilities. But the taxpayers, the city

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of Pipstone should not be responsible
for an agreement between two private

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parties that goes sour.
>> An agreement between them and you.

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» Well, you were the one that rented them
the property.

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» Where's the [clears throat] deposit?
>> You rented them the property. Correct.

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So, you are the beginning of the
agreement. and they knew that we were

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trying to get them out of there, but
they would not answer their phone. They

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would not respond to anything.
>> I know it's a

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» cops were in there and they were
supposed to go back and they never did.

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» Okay. So, the deposit I'm assuming the
city has.

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» Yep. That was credited back to the bill
>> and that covers how much?

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» That was $120.99 that was returned back
on the bill.

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» Okay. Okay. So,
I'm going to ask you, Donna, what is

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your opinion on what is fair for the
taxpayers of the citizens of Pipstone

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and your dilemma that you have here with
the bill of $54,446?

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» I believe about halfway, too.
>> You're saying halfway?

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Are you saying you're responsible for
50% of it only?

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» Like I said, I I tried to get it shut
off.

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» Yeah. Well, I think in any situation
where in my experience anyway, where

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there is a conflict, where there is
something where someone is injured or

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whatever, it's never 100% someone's
fault. And and so I'm glad to hear that

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you're saying that uh yes, I'm 50%
responsible. I don't think the city's

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50% responsible though. But uh I could
see where if it was something like an

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8020 split if you were interested in
that. That's maybe something the council

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might be interested in.
>> Even notify them where they move to.

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» Yeah. Well, that wasn't hard to
>> about that either,

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» right? Well, we can't because they're
under a different scenario totally where

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they don't have utility bills in their
name. So, we can't do anything with

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that.
But to me, I think if we can collect on

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a bad debt, and this is something that
needs to be collected, we're not a bank.

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There's three banks in this community if
you need to their use. But I I think

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that uh this should be paid off and if
we could come up with some type of an

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agreement of an 8020 split where uh
you're responsible for 80% of it and the

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city's responsible for 20% of it because
at that time there wasn't the system

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that we have now. And uh yeah,
information got uh missed or something

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because when you said you wanted it
turned off that should have been turned

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off in my eyes. But when you have people
that are paying,

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that's a tenant.
>> Come on now, Dan.

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» Well, I think in we're already at two
months by the time you got notices. And

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two months, you can have $150,
$300 worth of bills real fast. So, I I'm

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I'm just guessing that because I don't
know what the water use was, but the

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final numbers were
54466.

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And uh if you're interested in paying
the city of that

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80% of that, I think that would be
acceptable to me. But I want to leave

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it's up to the entire council. So,
>> I don't know. I mean, I'd be willing to

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negotiate, but I don't know if we can
make that decision tonight. Can we?

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» Why not?
It's

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00:15:36,160 --> 00:15:41,279
» on the agenda. It's
>> That's what we're here for to make

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decisions.
>> I'm just asking if if we can, you know.

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» Yeah,
>> we will. And if we can, you know,

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» I have a question on your new policy.
When there are 30 days delinquent, you

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send a note out. Does it go to just the
renter or does it go to the homeowner,

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too?
>> It goes to both.

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00:16:00,320 --> 00:16:05,759
» Okay.
>> And that's why Donna, I think, called in

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was because she got that notice as well.
Yeah.

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» And [clears throat] I believe the reason
why we told her we wouldn't turn it off

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was one because they had an agreement in
place

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00:16:12,800 --> 00:16:18,720
» and they were keeping to that agreement.
They were making those payments on time

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that they had promised to pay at that
time. Um, the second reason was because

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we've had property owners call in before
wanting us to turn off renters and we

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00:16:26,639 --> 00:16:35,199
have. Well, then that $35 on $35 off fee
gets put on the renters's bill and

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that's not really fair for the renter to
have to pay that fee. So, that's why we

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never had, you know, we just didn't do
it. Yeah.

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» But then we came up with the idea if
they they want to take the

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00:16:46,000 --> 00:16:53,040
responsibility of turning the water off,
they need to come in, they need to sign

208
00:16:50,320 --> 00:16:58,639
accepting that responsibility and pay
that $70 fee so that that doesn't become

209
00:16:56,160 --> 00:17:02,560
an additional burden on the renter.
>> Okay.

210
00:17:00,240 --> 00:17:06,799
Well, yeah, it's it's not an easy
scenario, and I understand where you're

211
00:17:05,280 --> 00:17:12,291
coming from, Donna, when you try to make
an agreement with someone and then they

212
00:17:09,039 --> 00:17:16,480
don't follow through. And any business,
[snorts] um, you can't just take bad

213
00:17:14,480 --> 00:17:21,760
debts after bad debts. You can't take
100% loss. I think any businessman would

214
00:17:19,120 --> 00:17:28,400
agree to that. But if you could collect
80% of your bad debts, I think that's a

215
00:17:24,959 --> 00:17:34,480
reasonable offer. And uh I would make
that motion that we would but I would

216
00:17:31,360 --> 00:17:40,559
expect you to pay that 80%
um right away. We're not going to go 30

217
00:17:37,440 --> 00:17:44,320
60 90 days down the road.
>> You got to give me a little

218
00:17:42,320 --> 00:17:48,400
» I would like to see the bill get put
into Donna's name permanently if

219
00:17:46,880 --> 00:17:50,960
possible.
We're

220
00:17:48,559 --> 00:17:54,640
» now on it. So
>> they're going to have to pay their own

221
00:17:52,080 --> 00:18:00,480
deposit now.
Do you go after them?

222
00:17:56,880 --> 00:18:06,559
» Well, it's not our job to go after, you
know, your scenario that turns out to be

223
00:18:04,080 --> 00:18:11,200
bad, but I can I can certainly
understand and I appreciate a landlord

224
00:18:09,280 --> 00:18:16,880
because we need landlords. We need
people people need places to rent and

225
00:18:14,000 --> 00:18:22,240
and uh but there is a risk there and
sometimes there's profits and sometimes

226
00:18:18,640 --> 00:18:30,240
there's loss in any business and and so
um yeah so I would move that uh we uh

227
00:18:26,160 --> 00:18:33,240
reduce the bill by 20% and payable in 30
days.

228
00:18:33,440 --> 00:18:41,440
Is that acceptable to you Donna?
>> Okay.

229
00:18:38,960 --> 00:18:47,280
I'd entertain a second on that motion.
>> I'll second that then if she's accepting

230
00:18:44,880 --> 00:18:51,240
that.
Any questions, comments?

231
00:18:52,160 --> 00:18:59,039
Hearing none. All in favor indicate by
saying I.

232
00:18:55,679 --> 00:19:05,360
» All post say no. And motion carries.
>> Well, thank you, Donna, and good luck.

233
00:19:03,039 --> 00:19:10,120
» Can I have a final amount right now then
so it doesn't change again? 435.73.

234
00:19:18,080 --> 00:19:21,160
All right.

235
00:19:23,293 --> 00:19:29,919
[snorts]
We'll move on to request for council

236
00:19:27,280 --> 00:19:34,640
action on disc golf upgrades at West
View Park request. And uh we'll have

237
00:19:32,880 --> 00:19:39,280
some guests present. So I understand we
have some guests present. And if you'd

238
00:19:36,720 --> 00:19:45,200
like to come up to the podium and uh
introduce yourself, tell us where you

239
00:19:41,360 --> 00:19:49,919
live. Just for the record and uh tell us
what you got in mind.

240
00:19:48,480 --> 00:19:56,160
» Little pipe stone here.
>> Bruce Zler. Awesome pipe stone here.

241
00:19:53,200 --> 00:19:59,840
» Yeah. So we were
we play out there on the course out

242
00:19:58,000 --> 00:20:06,400
there a lot and we do see some people
out there. Um, and we've noticed, you

243
00:20:04,960 --> 00:20:10,480
know, they it could take use some
upgrades out there and some better

244
00:20:08,799 --> 00:20:14,160
signage and we came up with this
proposal

245
00:20:12,559 --> 00:20:18,400
um that returned in there. I don't know
how many of you guys seen it, but um

246
00:20:16,000 --> 00:20:21,880
» Yes, we did.
>> Yeah. And

247
00:20:21,919 --> 00:20:27,919
we feel
they could bring a lot more people to

248
00:20:25,360 --> 00:20:33,679
the town here.
Uh if they knew that there's a course

249
00:20:30,559 --> 00:20:36,720
here for one and it being updated a
little better and the signage better out

250
00:20:36,080 --> 00:20:40,159
there.
>> The course as is. There's certain parts

251
00:20:38,400 --> 00:20:42,480
that are kind of just run down too. And
just overall I think it makes the park

252
00:20:41,440 --> 00:20:45,679
look better.
>> Okay.

253
00:20:43,039 --> 00:20:50,080
» Fix it up. Well, just what I can
remember of that course, I believe it

254
00:20:47,600 --> 00:20:54,880
was in the mid90s
that uh we had an individual come in

255
00:20:52,240 --> 00:20:59,600
that was very interested in disc golf
and uh through uh our park and

256
00:20:57,200 --> 00:21:05,440
recreation department at that time, they
were able to put together um a nice

257
00:21:02,880 --> 00:21:10,159
course out there. But to my knowledge,
and I'm not on park and recck commission

258
00:21:07,360 --> 00:21:16,400
anymore, but I don't remember anybody
talking about any upgrades to that in

259
00:21:13,440 --> 00:21:19,520
probably the last uh
35 years then.

260
00:21:18,000 --> 00:21:24,320
» Just last year. [laughter]
>> Yeah, just last year.

261
00:21:21,600 --> 00:21:29,039
» And so maybe it's due to be upgraded a
little bit. I certainly like your idea

262
00:21:26,480 --> 00:21:33,520
of promoting it because yeah, we want
people to know what we have available

263
00:21:31,440 --> 00:21:38,159
and we've got some wonderful parks in
our community and there's a lot of

264
00:21:35,919 --> 00:21:42,159
different recreation available in our
community and this is just one of them

265
00:21:40,000 --> 00:21:43,039
and uh we want to make sure people know
it.

266
00:21:42,640 --> 00:21:48,960
» Yeah.
>> So, yeah, great idea. Um, as far as

267
00:21:46,720 --> 00:21:57,280
updating it, there are some grants
available and uh um Pete would be the

268
00:21:52,799 --> 00:22:04,080
guy to talk to as far as uh upgrading
and I think we can direct him. He's our

269
00:21:59,520 --> 00:22:07,840
park and recreations director and uh see
if we can't get this going for you, get

270
00:22:06,240 --> 00:22:12,000
it updated. So,
>> I have one question if I can. When

271
00:22:10,480 --> 00:22:15,440
you're talking about course maps, are
you talking like printed maps that'd be

272
00:22:13,679 --> 00:22:20,000
like at the chamber or are you talking
like online maps that that people would

273
00:22:18,000 --> 00:22:25,840
be able to find online on the city's
website? I just see that was one of the

274
00:22:22,320 --> 00:22:29,039
line items. So the map we're talking is
it'd be a course map that would be out

275
00:22:27,360 --> 00:22:33,919
at the park
>> like at the start of the park. Yeah.

276
00:22:31,520 --> 00:22:38,400
» And then also on every teapad to the
hole there'd be a sign

277
00:22:36,400 --> 00:22:44,799
» kind of like a golf course going to the
next green or the next

278
00:22:40,480 --> 00:22:48,960
» Okay. I've never played. So that's why
>> that's why I was wondering if you know

279
00:22:46,400 --> 00:22:52,080
be something where like up at the
chamber conference you know say hey we

280
00:22:50,559 --> 00:22:56,960
got this you know people are asking what
can we do around town or maybe at the

281
00:22:53,760 --> 00:23:00,159
motel or something like that.
>> You know we want to the A's are very

282
00:22:58,559 --> 00:23:05,039
interested in you know us get some
tournaments set up as well

283
00:23:02,960 --> 00:23:09,520
with us.
>> Yeah that would be great. I think in the

284
00:23:07,039 --> 00:23:14,559
long run tournament out there with the
with the disc golf they'd be serving you

285
00:23:12,559 --> 00:23:18,559
know have their concessions open and
they want to bring more attention to

286
00:23:16,400 --> 00:23:25,760
their team as well. So, uh,
>> these these courses,

287
00:23:21,679 --> 00:23:33,280
um, these signs for each hole or
and at the beginning, you know, out the

288
00:23:28,159 --> 00:23:38,559
country club, there's a a sign there for
Pipstone Publishing for hole number four

289
00:23:35,760 --> 00:23:43,280
or whatever. Would there be people
willing to

290
00:23:41,919 --> 00:23:48,799
» sponsor a hole?
>> Well, it's possible. We haven't asked

291
00:23:45,440 --> 00:23:54,960
anyone yet. It is definitely possible.
>> Well, let's uh let's here's my take on

292
00:23:52,400 --> 00:24:00,400
it. Let's turn it over to our park and
recreations director. Sounds like the

293
00:23:57,280 --> 00:24:05,679
council's behind upgrading it. it's due
and uh let him apply for some grants and

294
00:24:03,840 --> 00:24:10,400
see what's available cuz if we can get
grants for something like this and it

295
00:24:07,919 --> 00:24:13,520
sounds like he's got some ideas that uh
it's possible

296
00:24:11,760 --> 00:24:18,400
» and we'll get it updated and there won't
be an expense to the taxpayers and we'll

297
00:24:16,480 --> 00:24:21,760
have a nice facility for everyone to
use. Yeah.

298
00:24:19,200 --> 00:24:24,559
» And I like that idea of having cuz you
know when you go to a golf course the

299
00:24:23,360 --> 00:24:29,039
first thing you want to do is look and
see well how is this set up? Okay, this

300
00:24:27,279 --> 00:24:33,679
is what I need to be doing. And you
don't have signs like that out there.

301
00:24:30,480 --> 00:24:35,919
How do you know? You just look and
>> signs, but a lot of them are missing

302
00:24:35,200 --> 00:24:39,120
now.
>> Really? Okay.

303
00:24:38,159 --> 00:24:42,880
» 30 years.
>> Yeah. Yeah. So, it's time to update. So,

304
00:24:41,600 --> 00:24:46,720
well, thanks for bringing it to our
attention

305
00:24:43,760 --> 00:24:50,000
» and uh we'll get to work on it.
>> On a couple websites, too,

306
00:24:48,559 --> 00:24:52,799
» so that's where we actually started
noticing there's problems with the

307
00:24:51,200 --> 00:24:55,520
courses. the the websites that the
normal players go to, they would they

308
00:24:54,480 --> 00:24:59,200
would notice what you were just talking
about where you couldn't figure out

309
00:24:56,799 --> 00:25:04,000
where the next thing is or what not. So,
>> that's so we we'd update the stuff on

310
00:25:01,679 --> 00:25:07,679
the other websites, too. But basically,
you know,

311
00:25:04,880 --> 00:25:10,080
» well, coordinate with Stephanie and uh
>> for the city website.

312
00:25:09,120 --> 00:25:11,840
» Yeah. Yeah. Yeah.
>> And we'll go from there.

313
00:25:11,440 --> 00:25:15,120
» Okay.
>> Thank you, gentlemen. Appreciate it.

314
00:25:14,159 --> 00:25:19,279
» Thank you.
>> Do we need to Let's see.

315
00:25:17,760 --> 00:25:23,039
» Do we need to have a motion on that
upgrade?

316
00:25:20,720 --> 00:25:29,200
Um, I don't believe so. Not at this
time.

317
00:25:25,200 --> 00:25:35,039
» Okay. All right. Okay.
Next up is resolution 2026-11.

318
00:25:32,640 --> 00:25:39,600
And this is a resolution regarding the
applicant for authorization for

319
00:25:37,120 --> 00:25:44,960
exemption from the lawful gambling
license. And it would be for the Pipone

320
00:25:42,799 --> 00:25:49,120
Sportsman's Club to hold a raffle on May
8th at the Pipes National Armory. And

321
00:25:47,679 --> 00:25:52,799
this is something we've done in the
past. So, I would recommend uh we move

322
00:25:51,520 --> 00:25:57,600
ahead with this.
>> I move we uh do resolution 2026-11.

323
00:25:56,960 --> 00:26:01,360
» Second.
>> Moved and seconded. Any questions,

324
00:25:59,200 --> 00:26:07,840
comments? Hearing none, all in favor
indicate by saying I.

325
00:26:02,799 --> 00:26:12,080
» I. All post say no. And motion carries.
Resolution 2026-12.

326
00:26:10,320 --> 00:26:17,360
And this resolution is approving the
summary publication of ordinance 1714

327
00:26:15,279 --> 00:26:23,039
series that was approved earlier this
evening. and simply put it's uh costs

328
00:26:20,559 --> 00:26:27,200
too much to to publish the entire
ordinance and so we do abbreviated

329
00:26:25,120 --> 00:26:30,559
version. We've done that in the past and
it's legal to do that. So entertain a

330
00:26:30,080 --> 00:26:31,919
motion.
>> So moved.

331
00:26:31,120 --> 00:26:36,720
» Second.
>> Moved and seconded. Any questions?

332
00:26:34,720 --> 00:26:43,520
All in favor indicate by saying I.
>> I. All oppose say no. Motion carries.

333
00:26:41,039 --> 00:26:47,840
Approval of our 1, five, and 10year city
plan. and we've met uh in January and

334
00:26:46,240 --> 00:26:53,600
February and had our planning
discussions, came up with a good plan.

335
00:26:51,200 --> 00:27:02,159
Um I was very pleased with the council
and how we uh met most of our one-year

336
00:26:57,520 --> 00:27:07,440
uh plans in 2025 and so we've got 2026
ahead of us and uh we've got some good

337
00:27:04,720 --> 00:27:12,799
goals that have been drafted and I I
think uh hopefully we can get through

338
00:27:10,159 --> 00:27:17,679
those just like we did in 2025.
entertain a motion to approve the 1,

339
00:27:14,880 --> 00:27:22,000
five, and 10year city plan. So moved,
>> second moved and seconded. Any

340
00:27:19,520 --> 00:27:26,159
questions, comments? Hearing none. All
in favor indicate by saying I. I.

341
00:27:24,000 --> 00:27:31,360
» I. All oppose say no. And motion
carries. The ework gymnasium floor. And

342
00:27:29,360 --> 00:27:36,960
we've known that that's been kind of an
issue for a while. And uh we've had some

343
00:27:35,279 --> 00:27:41,039
uh
rough estimates on replacement of that

344
00:27:39,279 --> 00:27:46,320
floor.
And I guess we need to uh give direction

345
00:27:43,760 --> 00:27:52,720
to the recck department and our again
our recreation director um Robert

346
00:27:49,600 --> 00:28:01,440
Peterson to see what the council's
wishes are in this. So

347
00:27:55,760 --> 00:28:04,760
» I I would move that he would um move to
get a

348
00:28:05,679 --> 00:28:12,320
new
estimates on what a new floor would do.

349
00:28:09,840 --> 00:28:12,320
» Yeah.

350
00:28:12,960 --> 00:28:20,640
It looks like what they'd like to do is
have council approval

351
00:28:17,520 --> 00:28:28,320
for and then a planning session with the
park and wreck commission and probably

352
00:28:23,840 --> 00:28:33,200
Stephanie and uh Pete and and uh come up
with a plan and then come back to us

353
00:28:30,720 --> 00:28:37,279
with uh what type of floor they want to
put in

354
00:28:35,360 --> 00:28:43,440
there.
With that, I know if you want to add

355
00:28:39,679 --> 00:28:48,320
that to your final your motion, I would
approve that then with that with that

356
00:28:46,480 --> 00:28:54,480
verbage added to it.
>> I would move that please to use the the

357
00:28:52,640 --> 00:28:58,240
rec board
to do a planning session and bring it to

358
00:28:57,520 --> 00:29:03,039
council.
>> Yeah. give them authority to uh research

359
00:29:00,960 --> 00:29:06,880
it, find out what floors are available,
what they cost, come back to the council

360
00:29:05,120 --> 00:29:08,240
for final approval, and you second to
that. Roger.

361
00:29:07,679 --> 00:29:14,480
» Yes.
>> Okay. Any other questions, comments?

362
00:29:12,159 --> 00:29:20,399
All in favor indicate by saying I.
>> I. All oppose say no. Motion carries.

363
00:29:17,440 --> 00:29:24,960
» Haywatha Pageant Park Trail and uh
recently the city received federal land

364
00:29:22,640 --> 00:29:30,000
access program. It's a flap grant they
call it for construction of phase one of

365
00:29:27,360 --> 00:29:35,919
the Hayawa Pageant Trail project that is
being coordinated with the National Park

366
00:29:31,919 --> 00:29:45,279
Service. And uh we do have a updated map
here that shows um

367
00:29:40,480 --> 00:29:51,600
where that trail is proposed to be.
And the Hayawa Pageant Park Commission

368
00:29:49,760 --> 00:29:57,840
definitely needs to be a part of this
discussion. And uh this is a trail that

369
00:29:54,880 --> 00:30:04,159
will take off from Hayawa,
North Hayawa Avenue and go to the uh

370
00:30:01,520 --> 00:30:10,960
west and connect in with a trail that's
going to be um at the Pipeso National

371
00:30:07,679 --> 00:30:16,799
Monument and then also go back down to
the south and west and go through the

372
00:30:14,559 --> 00:30:24,640
pageant park area. So this is
preliminary. Um the exact uh route will

373
00:30:21,360 --> 00:30:30,000
be discussed with the pageant park and
uh the council and uh I hope we can move

374
00:30:27,279 --> 00:30:34,080
ahead on that because I I think it's a
win-win for everyone. It updates the

375
00:30:32,159 --> 00:30:39,120
park a little bit and it helps with the
national monument being a good neighbor

376
00:30:35,840 --> 00:30:43,679
there and uh I think it's going to be a
wonderful recreational area for it

377
00:30:41,679 --> 00:30:48,880
enhances the recreational area for the
citizens of the pipstone.

378
00:30:46,240 --> 00:30:54,320
So, we would need a motion.
Um, it this was not a budgeted expense,

379
00:30:52,240 --> 00:31:00,240
but we have to have an environmental
review and a land survey by our

380
00:30:57,440 --> 00:31:05,600
engineer. And then Travis, correct me if
I'm wrong. Um, that's estimated cost is

381
00:31:02,640 --> 00:31:11,360
about $100,000 for that and then
additional 15,000 for an environmental

382
00:31:08,000 --> 00:31:17,039
review study too. Or was that 15,000 for
the entire trail system? That would be

383
00:31:13,600 --> 00:31:21,120
the additional um cost to do the entire
trail out to play more curves which

384
00:31:19,279 --> 00:31:26,559
would in so that would include the
future phases. It's going through the

385
00:31:23,360 --> 00:31:32,799
same paperwork just expanding the the
research area. So it's it it's a pretty

386
00:31:29,919 --> 00:31:37,840
small increase to to do that extra that
would open us up for better positioning

387
00:31:35,520 --> 00:31:42,159
for grants down the road too.
>> Yeah, I I think that's a good idea. And

388
00:31:40,320 --> 00:31:47,039
I failed to mention this, but this flap
grant is for 9 and what 8

389
00:31:45,279 --> 00:31:52,559
» I think 989
>> 894

390
00:31:49,840 --> 00:31:58,080
» very very close to a million dollars. So
we're very fortunate to to be able to

391
00:31:54,799 --> 00:32:02,240
get this flap grant and uh yeah, we have
put a little skin in the game here with

392
00:31:59,760 --> 00:32:08,960
engineering fees, but I think in the
long run it's going to be well worth it.

393
00:32:04,799 --> 00:32:16,399
Okay, for clarification, the 100,000 is
just to go through the Padet Park.

394
00:32:13,200 --> 00:32:21,760
» And for the additional 15,000, you're
going to add that all going west. And

395
00:32:19,039 --> 00:32:27,519
how about this?
>> Um, going south.

396
00:32:23,919 --> 00:32:33,279
» Um, yeah, that we can get clearance on
I'll say the whole thing there.

397
00:32:30,799 --> 00:32:36,559
That ties in the proposed veterans
memorial area, too.

398
00:32:34,880 --> 00:32:40,320
» That's just what I'm at. Yeah, I didn't
I didn't word that way, but I guess I

399
00:32:38,960 --> 00:32:45,039
showed him on the map.
>> The biggest area of concern is when over

400
00:32:42,640 --> 00:32:49,600
here by where it it goes west of the
park. That's where some perceived

401
00:32:47,440 --> 00:32:52,559
wetlands could be at. So, it's it's
going to be more field work.

402
00:32:51,600 --> 00:32:58,480
» Okay. So,
>> Okay. Yeah. And eventually this would

403
00:32:55,279 --> 00:33:03,039
all tie in with the uh park around or
the trail around Indian Lakes that comes

404
00:33:00,559 --> 00:33:07,440
back around through uh Minnesota West
area and uh really connects everything

405
00:33:05,279 --> 00:33:13,240
up nicely. So
>> yeah. Okay. Well, I'd entertain a motion

406
00:33:10,240 --> 00:33:13,240
then.

407
00:33:14,240 --> 00:33:18,159
» Okay.
One other question.

408
00:33:17,279 --> 00:33:24,399
» Yeah.
>> The 100,000 I mean it's not budgeted.

409
00:33:21,440 --> 00:33:28,559
Where where are we going to find that I
guess or where is that coming from?

410
00:33:25,840 --> 00:33:34,399
» So my recommendation would be to take it
from reserve funds out of either the

411
00:33:30,720 --> 00:33:39,360
general fund or the liquor store fund.
So if there's any leftover in the street

412
00:33:36,640 --> 00:33:44,320
budget, we can utilize that that money.
But any that we might need, we probably

413
00:33:42,480 --> 00:33:51,679
come from general fund.
>> So basically it's about 10% of a project

414
00:33:47,840 --> 00:33:54,320
that we're paying for. Yeah.
>> Yep.

415
00:33:52,320 --> 00:33:57,840
» And I I mean when we talked about it
through the planning session, that was

416
00:33:55,919 --> 00:34:03,039
one of the council's high priority was
try to try to keep continue and get that

417
00:34:00,480 --> 00:34:06,880
trail done. So
>> and the and the schedule for it, it's

418
00:34:04,799 --> 00:34:11,599
this year go through the environmental
paperwork and get that clearance and

419
00:34:09,520 --> 00:34:15,119
then, you know, proceed. We'll actually
be looking at some other grant

420
00:34:13,040 --> 00:34:20,159
opportunities this fall to try to expand
on it. Um, design will be next year and

421
00:34:17,839 --> 00:34:23,919
then construction in 2028.
>> Is there a possibility that we could get

422
00:34:21,919 --> 00:34:28,159
some of that back on?
>> I think Well, I'm going to say probably

423
00:34:27,119 --> 00:34:32,879
not.
>> Probably not on this front,

424
00:34:30,639 --> 00:34:38,800
» but I'm hoping that we can expand on it
and uh, you know, make this make this a

425
00:34:36,159 --> 00:34:44,159
more complete trail project using some
state funds. State funds partner well

426
00:34:41,520 --> 00:34:48,720
with federal funds. So,
>> Okay.

427
00:34:46,480 --> 00:34:54,480
Yeah, I I'd hate to see money come out
of the street department at all, but uh

428
00:34:52,720 --> 00:34:57,040
um the profits from the liquor store
have always funded community

429
00:34:56,159 --> 00:35:00,800
development.
>> Sure.

430
00:34:57,599 --> 00:35:07,280
» And I I know there's a limit
>> and uh and this is a large amount of

431
00:35:04,800 --> 00:35:11,200
money, but 10 cents on the dollar, I
think that's a bargain for what we're

432
00:35:09,440 --> 00:35:13,920
getting. So,
>> because if we don't do it, we aren't

433
00:35:12,720 --> 00:35:16,880
going to be able to continue with the
flap grant.

434
00:35:14,880 --> 00:35:18,560
» Correct. We lose that. We give that
away.

435
00:35:17,440 --> 00:35:24,079
» Right.
>> And once you give a grant away, it makes

436
00:35:21,760 --> 00:35:29,280
it more difficult to get those types of
grants again, I'm assuming, because a

437
00:35:27,119 --> 00:35:33,200
lot of time and effort went into getting
that grant.

438
00:35:31,359 --> 00:35:39,119
Yeah, that was a good partnership with
Justin,

439
00:35:34,720 --> 00:35:44,800
um, city staff, myself, um, the National
Park Service helped out. So, it was a

440
00:35:41,920 --> 00:35:48,880
joint application. Um, I think that
partnership is what's going to continue

441
00:35:46,480 --> 00:35:51,440
to make this a good project to keep
getting more grant funds as we go

442
00:35:50,720 --> 00:35:57,520
forward.
>> Okay. And let's make sure that uh um

443
00:35:55,440 --> 00:36:01,520
representatives from the highwa pageant
park commission are also involved with

444
00:36:00,800 --> 00:36:05,119
this.
>> Yep.

445
00:36:02,240 --> 00:36:08,320
» Good. Okay. All right. Okay.
>> I'll make a motion to approve the

446
00:36:07,359 --> 00:36:11,599
» I'll second
>> motion on the floor. It has been

447
00:36:10,160 --> 00:36:14,480
seconded. Any other questions,
discussion?

448
00:36:12,240 --> 00:36:16,160
» It's for the 115,000.
>> Yes.

449
00:36:15,040 --> 00:36:21,440
» Okay.
>> For the 115. I'll clarify that. Okay.

450
00:36:18,640 --> 00:36:23,760
» All right. Thank you.
All in favor indicate by saying I.

451
00:36:23,359 --> 00:36:29,640
» I.
>> I.

452
00:36:24,400 --> 00:36:29,640
» All oppose say no. And motion carries.

453
00:36:30,240 --> 00:36:37,680
Next up is the city hall roof. And we've
been talking about that for quite some

454
00:36:34,400 --> 00:36:44,880
time too. But uh yeah, this building has
some issues and uh there hasn't been any

455
00:36:40,960 --> 00:36:50,480
updates to it. Um, I'm I'm assuming this
building was put together in the '60s,

456
00:36:47,920 --> 00:36:57,200
probably late60s,
and uh, it definitely needs some roof

457
00:36:53,520 --> 00:37:01,680
issues, needs some updates on windows.
It's something we talked about in our

458
00:36:58,880 --> 00:37:09,040
planning session. And uh this would be
the first step is to uh

459
00:37:06,240 --> 00:37:14,480
have city council or city staff I should
say um get some estimates together and

460
00:37:12,480 --> 00:37:19,440
see what's available, see what we can do
with this building. Maybe we'll find out

461
00:37:16,880 --> 00:37:23,440
that we can't do much with it. And maybe
we'll find out we can. We don't know

462
00:37:21,599 --> 00:37:29,680
till you start looking at it. But we do
have funding available. Um, we have

463
00:37:25,920 --> 00:37:34,560
52,000 set aside for a roof on this and
then another 39,000 was set up for

464
00:37:32,640 --> 00:37:39,440
replacement of carpeting and flooring in
the building that could almost be used

465
00:37:36,720 --> 00:37:43,280
for it, too. But um [clears throat]
those are all steps that we would get to

466
00:37:41,599 --> 00:37:48,320
once we find out what we're talking
about because we need to have this

467
00:37:45,920 --> 00:37:54,480
building looked at with a architect or
engineer or something and uh address

468
00:37:51,839 --> 00:38:00,720
what it needs and and the costs and then
go from there, make a decision. So

469
00:37:58,640 --> 00:38:04,320
I'd entertain a motion to have staff
move ahead with the that project. So

470
00:38:03,599 --> 00:38:07,200
moved.
>> Second.

471
00:38:05,200 --> 00:38:12,160
» Moved and seconded. Any other questions,
comments?

472
00:38:09,599 --> 00:38:16,320
Hearing none, all in favor by saying I.
>> I.

473
00:38:12,960 --> 00:38:20,560
» All oppose say no. And motion carries.
We need to consider an amendment to our

474
00:38:18,320 --> 00:38:25,599
personnel policy and with approval of
ordinance 1714 series. The personnel

475
00:38:23,680 --> 00:38:32,320
committee is requesting amendments be
made to the uh city council the city

476
00:38:30,079 --> 00:38:36,720
personnel policy with regards to
employee evaluations.

477
00:38:34,560 --> 00:38:42,240
And in addition to a personnel committee
is recommending changes be made to the

478
00:38:38,960 --> 00:38:46,880
city's vehicle use policy and leave
acrruel policy. Um city administration

479
00:38:45,200 --> 00:38:52,560
is also requesting the addition of
language in the policy to address remote

480
00:38:50,000 --> 00:38:57,200
work. The policy amendments have been
provided to the council in your packet.

481
00:38:55,200 --> 00:39:03,280
And if you have any questions on those
or I'd entertain a motion. We did we

482
00:39:00,480 --> 00:39:07,280
discussed this with uh um the personnel
committee and three department heads and

483
00:39:04,960 --> 00:39:12,000
I'll bet we talked for 2 and 1/2 hours
on what we could do to make things work

484
00:39:09,040 --> 00:39:15,760
a little better and a little easier and
uh I think Stephanie's come up with some

485
00:39:13,920 --> 00:39:21,359
great ideas and the department heads
also have and so uh I I would like to

486
00:39:19,359 --> 00:39:28,720
see us move ahead with this. One thing I
did want to mention, um, back late 2023,

487
00:39:25,440 --> 00:39:33,839
the council did make a motion to stop
having city employees take home vehicles

488
00:39:31,599 --> 00:39:40,160
that lived outside of the city, city
limits. Um, through our discussion with

489
00:39:36,400 --> 00:39:46,079
personnel policy, um, we had talked felt
that it would be adequate to leave that

490
00:39:43,839 --> 00:39:54,079
decision up to the department head and
myself. Um and basically if a department

491
00:39:50,320 --> 00:39:59,520
head felt that um their their staff
person needed to take it home due to

492
00:39:56,400 --> 00:40:07,119
being on call, they could do that. So
within this new policy or the amendments

493
00:40:02,320 --> 00:40:11,599
in this policy, it does state that um
that it's up to the department head and

494
00:40:09,280 --> 00:40:17,839
city administrator to decide if it's
okay. And if if they do decide it's

495
00:40:14,640 --> 00:40:26,079
okay, that has to be within the city uh
or the zone county limits. So,

496
00:40:22,480 --> 00:40:29,119
» not response time within the county.
>> Not response time. Um

497
00:40:27,760 --> 00:40:31,760
» they have we left it within
>> they have to live within the county if

498
00:40:30,800 --> 00:40:32,720
they're going to take it home.
>> Correct.

499
00:40:32,240 --> 00:40:38,160
» Okay.
>> Yeah.

500
00:40:35,119 --> 00:40:44,720
And when you start talking about on call
and expecting people to respond, you

501
00:40:40,560 --> 00:40:51,440
know, to on call scenarios on their uh
what would be their time off, um I I

502
00:40:48,480 --> 00:40:56,720
think it's fair to have uh use of that
vehicle that they have during their work

503
00:40:53,280 --> 00:41:00,400
hours also. So to me to me it's not
unreasonable.

504
00:40:58,319 --> 00:41:08,160
And uh one thing I learned with these
discussions is that uh you know we have

505
00:41:03,440 --> 00:41:15,359
staff that are monitoring city utilities
24 hours a day, 7 days a week. Um these

506
00:41:13,119 --> 00:41:23,440
pump stations and they have to be
checked every day and that's 365 a year.

507
00:41:21,040 --> 00:41:28,319
And uh yeah, just imagine if one of
those pump stations failed and nobody

508
00:41:26,000 --> 00:41:33,440
knew about it for a couple of days and
you walk down in your basement and find

509
00:41:30,400 --> 00:41:39,040
a nice little surprise. Uh nobody would
want to have that in their home. So the

510
00:41:36,000 --> 00:41:44,880
the staff um that we have is very
dedicated and uh we've got some very

511
00:41:42,319 --> 00:41:50,079
well experienced department heads and
this is their recommendation and uh so I

512
00:41:47,520 --> 00:41:54,319
I'm in favor of it. I I think it's a
good idea.

513
00:41:52,240 --> 00:41:56,880
So, I'd entertain a motion to approve
this amendment.

514
00:41:55,359 --> 00:42:00,960
» I approve this amendment.
>> Second.

515
00:41:58,640 --> 00:42:08,400
» Any other questions, comments? Hearing
none, all in favor indicate by saying I.

516
00:42:03,280 --> 00:42:11,920
» I. All post say no. And motion carries.
That brings us to closing comments. Does

517
00:42:10,480 --> 00:42:15,920
anybody have any closing comments?
>> Yes, I do.

518
00:42:12,720 --> 00:42:20,640
» Okay. Verdine Lipstone Area School has
started a mentor program

519
00:42:18,480 --> 00:42:27,280
and it's helped some of the students out
there and they could use some more uh

520
00:42:24,960 --> 00:42:31,040
individuals stepping up to they said
they have a lot of lot of students that

521
00:42:29,200 --> 00:42:38,720
still need to be paired up with
somebody. So, if you have a half hour

522
00:42:35,839 --> 00:42:44,240
time during the week, you can dedicate
uh go out and check with uh Principal

523
00:42:41,520 --> 00:42:48,319
Ortman and she can fill you in on
exactly what the program is about.

524
00:42:46,720 --> 00:42:54,720
» Um
I'm doing it myself and I'm learning

525
00:42:50,800 --> 00:43:00,079
more than I think the kid is.
>> What age group are the kids?

526
00:42:56,400 --> 00:43:03,119
» Well, mine is uh eighth grader. Okay. I
think most of them are middle school.

527
00:43:01,599 --> 00:43:06,720
All right. Okay.
>> But

528
00:43:04,800 --> 00:43:08,720
principal can tell you more about that
than I can.

529
00:43:07,599 --> 00:43:11,280
» Yeah.
>> Yeah. Good way to spend your time.

530
00:43:10,960 --> 00:43:14,800
» Yeah.
>> Helping kids.

531
00:43:12,560 --> 00:43:17,599
» Nothing wrong with that.
>> You said that was President Hortman.

532
00:43:17,200 --> 00:43:20,079
» Yeah.
>> Principal Hortman.

533
00:43:18,640 --> 00:43:24,560
» Principal.
>> Yep. Any other closing comments? Thank

534
00:43:22,880 --> 00:43:28,240
you, Verdine.
Since we won't have another council

535
00:43:26,000 --> 00:43:32,640
meeting before the ambulance chili feed,
that's next Saturday, February 28th. So,

536
00:43:32,079 --> 00:43:38,000
» okay.
>> What time you start?

537
00:43:33,839 --> 00:43:40,960
» We start at 4:30 and run until 7:00.
>> And that's drive-thru only again.

538
00:43:39,599 --> 00:43:43,119
» Drive through only at the ambulance
building. Yeah.

539
00:43:41,520 --> 00:43:44,960
» And that's chili and
>> chicken noodle soup.

540
00:43:44,160 --> 00:43:47,680
» The best.
>> Yes.

541
00:43:45,599 --> 00:43:49,280
» The best chicken noodle you can get.
Okay.

542
00:43:48,079 --> 00:43:52,240
» Yours truly. So,
>> okay. [laughter]

543
00:43:50,640 --> 00:43:56,800
All right.
Okay. Any other closing comments? If if

544
00:43:54,880 --> 00:43:58,400
none I would entertain a motion for
adjournment.

545
00:43:57,599 --> 00:44:00,720
» I so move.
>> So second.

546
00:43:59,359 --> 00:44:06,880
» Moved and seconded. All in favor
indicate by saying I.

547
00:44:02,319 --> 00:44:06,880
» I. All post say no. And motion pairings.