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Good evening, everyone.
And welcome to the extra planning board meeting of Thursday.
August 27th, 26th.
At 6:30 PM for a few minutes late.
Apologize for that.
I won't have candy and popcorn next time.
In the Noack room and town office building located at 10 front street, actually
New Hampshire.
To consider the following.
Before we do that, though, we will introduce the board and I have each
board member.
Introduced himself.
So I'm lying plumber.
And I'm chair of the extra board into my left.
Gwen English, regular member.
Nancy Valant luck for representative.
Sam McLeod alternate.
And Jen Martel,
Marty Kennedy.
Ryan Kelly alternate.
Okay now let's see.
We supposed to have John on.
Screen this evening and
Alan.
So let's see what's happening here.
Well, you can check the participants.
Elaine might not be, cuz she.
Just left.
Yeah, that's true.
So,
no one's online right now.
Okay.
All right.
So
we're having our second, we're starting this evening's meeting.
With the second public hearing public hearing.
On the 27th, 23 capital improvement program.
C I P
projects as presented by the town departments.
Copies of the proposed documents will be available in the planning department office.
Prior to the meeting.
And we, so this is the second.
Hearing for the capital improvement plan.
We haven't read it.
It'll put your sleep quickly, but it's very interesting material.
In that it projects capital improvements over the next.
Five years.
And that happens every year.
So we always.
Move ahead.
To try to help balance expenditures.
And allow it really is the beginning of the, of the bed, meaning pro
making process.
Each year.
So August is that beginning month and Exeter.
So Dave, do you.
Want to
sure.
Thank you.
Yes.At the last meeting you had all the department heads.
Yes.
Present all their proposals and you have the draft capital improvement program.
Mm-hmm in front of you.
And you had a chance to ask questions, the department heads and so forth
Tonight's meeting is for an opportunity.
For the public to weigh in on any of that, historically you've had, you
know, the two meetings you have the department head meetings where they present everything
and then you hold the public hearing.
At the subsequent meeting or this meeting tonight.
And tonight is to hear from the public.
And then if you so choose, take action on.
The capital improvement program, because you are the board that adopts it.
Mm-hmm you do not fund it.
You, that is for others to fund.
Yeah, you're just saying.
Okay, this is what we believe the capital improvement program for the next six
years should, should be.
And you usually write a transmittal letter.
And that's usually the chair, but if you, I, I always recommend if you
have an op, if you want to highlight something in the plan, if you
have something specific that you, you know, if you feel.
Is a priority or multiple priorities.
This is your chance tonight.
To add that to the transmittal letter, because when once adopted.
We send it off to the budget review committee that reviews it and the
select board.
And, and then ultimately the voters and that's who decides what, you know, the
funding on it.
So.
If you have anything to add to the transmittal letter, if not, we just
do the, kind of the generic transmittal letter to say, you know, on, on
this meeting, we reviewed it.
We agree with.
You know, support the capital improvement plan as presented.
That being the case.
Are there any.
Particular items.
That has caught your attention,
Gwen, one really quick question.
In the minutes there was.
A comment about the Clemson pond.
Tide gates and Mr. Cronan was going.
To maybe update us on.
In the minutes.
I don't know.
You said noted, there will be an inspection tomorrow when he would have more
information.
I just wondered if there were any follow ups to that.
I don't know, it's not a big deal.
We don't have that information today.
That's fine.
So we can come back with it if needed.
Yeah, that's fine.
Okay.
I just was curious.
Anybody else?
Quiet crowd here, anybody from the public wish to.
Question.
If I had comments regarding this plan, sir.
Please introduce yourself.
So
we know who's speaking and our viewers at home.
Good evening,
mark Furlong.
24th street.
I wanted to make a couple comments about.
The capital improvement program.
First of all, it's, it's a lot of work that goes into that.
I appreciate the work by.
The department heads and town manager's office and other staff.
I know it's required by state statute.
Glad happy to see that exit.
It takes it seriously.
Not every town does that.
And then the second thing is I, I was one person that spoke up
after last election.
At a select board meeting about.
The rapid increase in property taxes.
Taxes.And one thing I suggested was to.
Pump the brakes a little bit on some items in the, in the C
I P and I, I think there is some evidence of that and I
I appreciate that.
I wasn't here at your last meeting, but I did watch it.
Mm-hmm and I did pick up a copy and I've reviewed it.
And I think it's a, it's a good document.
But the main reason I came tonight.
Is for an item that's not in the C I P.
And I didn't really expect it to be, I guess, this year.
Some of you may be aware.
That we've
formed a
community group, a neighborhood group in the.
Park street, Oak street, neighborhood to advocate for the park street bridge.
Where for the status and condition.
And we're happy to see the, that.
It is starting to get some attention.
We've been doing a lot of research around the bridge.
And one part of that research, I found that.
The
replacement of the park street bridge appeared in the.
2007.
10 year, New Hampshire, D O T.
T highway improvement.
Plan
and it appeared in the next four cycles.
Cycles and my question, and I'm not sure.
This probably predates just about everybody that's involved at this point,
but I.
I'm wondering,
it seemed like, would make sense that the bridge would've been put into the
C I P.
And once it was identified for potential funding.
From
D O T back in.
From between 2007 and.
I think it was 2015.
So
I may be incorrect, but I think the bridge belongs to the railroad.
As the crossings are their responsibility.
That that is up for debate at the moment.
Okay.
They are claiming ownership and that's being research.
Researched by the town.
Yeah.
But
there, there was an agreement for the town to take over the bridge back
in the early two thousands, which was apparently never.
Completed,
but somewhere along the line, somebody got the idea that the state.
Was gonna work with the town and replace it and put it in the
10 year plan.
Then it, and then it disappeared.
So,
I don't know if anybody has any history about that.
So,
no.
Okay.
Thank you.
Keep asking your questions.
.
And thank you for coming this evening.
Anybody else?
All right.
Well,
I think perhaps we're ready to.
Accept and forward the plan.
So now
we need a motion for that.
Yeah, you can move to adopt the 20, 27 to 2032 capital improvement program.
As presented or with the following revisions, however, you'd like, yep.
Well, let's see.
Now I got a point some alternates here.
Sammy you're acting and
you're acting around it.
Afternoon, you're acting as well.
Brian.
So 1, 2, 3, 4, 5, 6, 7, 7.
You've got seven.
So everyone's acting magic seven.
Okay.
So Sam, you look like you're ready to make a motion.
yes, sir.
I was just.
Mr chairman, I'd like to make a motion.
That we approve the
C I P for 2027 through 2032.
As presented to the planning board.
Thank you.
Is there a second?
Not all one second.
Okay.
.
Any discussion on that?
We need a hand vote or voice vote or.
Let's do a hand, vote those in favor, please raise your right hand.
Hold supposed
abstentions.
That would be me as select board member.
I have to vote on this later on down the way, so, okay.
Can't you can't stack your deck.
Okay, good.
Thank you.
Thank.
You
so be it.
And thank you again as.
You have banked all the department heads.
The time and effort and the, and they're good folks.
To put this together.
So.
That's good.
Thanks.
All right.
Hey, we're adjourned until seven.
Yeah, that's right.
We can't.
We got another 10 minutes to talk to each other, get a cup of
water.
.
Oh, good.
I can get organized.
Okay.
Okay now.
I just realized
the eye grabbed.
I don't think I've ever been this close to the chair.
Oh, ,
that's why I'm feeling so warmed.
I'm getting a little nervous.
You get too close.
You're gonna.
Get elected.
You may be looking for a new cook.
Yes,
it's not.
Let's not get me ideas.
How long?
Oh, dear.
I'm glad I didn't.
You're gonna wait.
I can see you got it or not.
You
there's problem.
Since I can really use it.
Okay.
How was the family?
You're good.
I emailed, I emailed him a minute.
Not yet.
Not yet start Monday and Wednesday.
Okay.
But my, I haven't seen you for tuning in to Exeter TV.
Exeter TV is the town's public and government access channels available on Comcast.
Channel six and 22.
Channel six is your channel.
If you have an idea for a program.
Want to host your own talk show or submit a film.
We're here to get your content on television on channel 22, we bring you
live and replay coverage of government meetings and other town.
Updates a third channel blue Hawk media is operated by SA U 16 and
can be found on channel eight with all your school sports event.
Events and meetings, you can watch Exeter TV.
online@exeternh.tv.
Apple TV and on Roku.
Find us on social media for extra content.
Subscribe to our YouTube channel and hit the bell to get notified about live
streams and new content.
Tune in to our platforms every other Friday to watch the Exeter biweekly report
with recaps of recent events, updates from town departments.
And messages from non-profits in your area.
If you head to our website, Exeter and h.tv.
We invite you to sign up to our newsletter to receive monthly updates about
new content.
Upcoming meetings and more,
we'd like to thank you for taking the time to watch Exeter, TV, and
hope that you tune into our other content as well.
Thank you for tuning in to Exeter TV.
Exeter TV is the town's public and government access channels available on Comcast channel
six and 22.
Oh.
We have minutes to approve and I'm not sure.
How does the board feel about it?
Have we got enough people here to.
That were here for the meeting to.
August 13th, 20, 26.
I was not here.
Oh, okay.
Oh, Marty was, and
I was, I was.
You were, yeah, you he's gonna, yes, you were.
I didn't see, I didn't find anything.
Did you mark?
I, I have one.
No, I I'm just one.
I have one too here.
Marty's here.
Martin's got one.
Marty has one, just one.
Oh.
So Marty
line.
1 42, right at the, at the end of the sentence.
Sorry.
Says, we try to keep the, it should say high it's missing an H
Hi volume that a aye.
Yeah.
Good catch.
That's it.
Yay.
Oh, that's a biggie, Daniel.
Any others?
No, I don't have any,
I've got one Lincoln.
Okay.
In line.
2 28, 2 28 or 2 29, 2 29.
Sorry.
Wait a minute.
I don't.
I just water.
Nope.
Two
20 August 13th leading max.
Yes,
there's no nine.
It only goes to 2228.
The last line.
Huh I'm seeing in the oh.
Oh, I'm sorry.
That's the third.
I was looking at the mid, we didn't review the minutes from the seven
seven,
so we just have to do that one still.
So that's right.
Okay.
Save that one.
Okay.
yeah.
Okay.
I need a motion, please.
I move to accept the.
Draft the meeting minutes from August 13th, 2026 as amended.
Thank you.
Move the seconded.
Tell us in a favor, please indicate saying aye.
Aye.
Opposed abstentions abstain.
One abstention.
Okay.
All righty now let's see.
Continuation of public hearing for the application of.
Jake Hasley associates for the site plan review.
Of the proposed demolition of existing dry cleaning building.
And proposed development of a four-story building 22.
Room hotel.
No, no. That's
that's outta sync with the new proposal.
Consists of 12 unit residential building with commercial uses on the first floor.
It's back to the original one.
Yes.
Okay.
I'm just reading what's here.
I understand that.
Okay.
So, and that's pine board.
Well, let's see projects in the C2 highway commercial zoning district.
Excuse me
and identified as tax map.
65 dash 1 25.
And is planning our favorite buying board case number 26 dash three.
Do you have anything to start us off, Dave?
Because you said you were gonna do some more.
Reviewing.
Yes, I am good that this was reviewed by the planning board
for a while and like, well, similar proposal.
Under a month, but then mixed use the state law zoning changes.
And now they're coming in not under a month.
So those provisions, most of those provisions.
No. Well, they, the MUN provisions do not apply. Mm-hmm
they are going under the zoning under a mixed use.
So they're back.
So it's this.
Similar proposal, they did they'll address it, but they did,
you know,
make some revisions.
In response to the eight, 13 planning board.
And I'll let them
describe what those changes are.
I did, you know, in the event the board gets there.
I do have suggested conditions of approval.
Should the board decide to take action in that way?
This evening?
Okay, thank you.
Okay.
Great good evening.
So we're back after a couple of months
to accommodate the summer schedule.
And the time
we amended our application.
Based on
feedback from the board and also from.
A couple of the abutters that have been.
Here throughout this entire process.
In that time, there was a.
Change in the state law regarding how.
Commercial zones interacts with residential uses.
Uses and I believe we've now,
we're now.
Proposing the least intrusive use possible.
On this property while complying with.
The underlying CT zone.
All that Christian go through.
The specifics
not much has changed on the plan set mm-hmm that you saw last
time.
We had spoken in theory about.
Modifying an
aisle in the back a mulch bed, we were calling it.
We had at the last hearing, talked about not doing that.
This plan shows that the amended plan shows that so.
That's the only substantive change on the exterior, really.
And again, electrician go through that.
Before I do.
I have a letter here from.
Chris Hilton at, from DTC on behalf of Ariel.
The margaritas lot owners.
It was emailed to me and also to the planning department at five 13
today.
To paraphrase and I'll, I'll read it into the record if that's okay.
Sure.
But to paraphrase
essentially.
The folks over our
yep.
The folks at R E L have withdrawn.
All of their objections to this application.
And they also now are voicing
support for the application.
So
I think that's good news for the applicant and the city.
If I could read this into the record, I think that might be the
quickest way to please do it, do this.
And again, it is in metal.
Save my birth in, in Dawn's email.
okay.
So dear chair plumber, as you'll recall, this office represents
WJP development, LLC, which serves as manager of 75 Portsmouth Ave.
Exter in New Hampshire on behalf of its ownership team throughout the deliberations on this
application and a prior similar application, this office on behalf of the owners of
75 Portsmouth Ave expressed certain concerns relative to the application.
Of course, the application has changed over time, including principally the parking demands of
The proposed development, my clients understand the parking will be confined to the subject
property under the current iteration of the application and supporting plans.
Plans against that backdrop.
My client's respectfully submit this letter to inform the board that their concerns regarding
the proposed development have been reasonably met by the applicant.
And as such their various objections are respectfully withdrawn.
In light of the amendments to the application and the proposed uses and configurations
reflected in the plan set with the latest revision date of August 8th, 2026.
My.
Client's cast their support of the relief sought in this application.
As always, if you have any questions or concerns regarding the foregoing, please feel
free to contact me at our Exeter office.
Very truly yours, Christopher.Hi.
Hilson.
So
with that.I'll let Christian
talk through the plan.
Okay.
Traffic good evening, Mr. Chairman members of the board
for the record.
My name is Kristen Smith engineer with Beals associates.
Associates representing the applicant on this project.
And
Josh is, is quite correct.
There was very little change to the exterior.
Aside from making all the plans.
Plans depict the correct.
And non disturbing.
Back travel ways
to that.
Landscape island,
which is largely.
On the, on the Needham bank property.
We have gone through this revision with the,
the fire inspector.
He is, he is very happy with it.
What this change in use we feel does is addresses the issues that were
brought up.
By some of the abutters
specific to the transient nature of hotel use.
The intention at this time is for these apartments to be sold.
And in that you will have.
Residents very similar to residents at the Manor.
The bottom floor will have two.
Different roughly 1200 square foot.
Commercial spaces.
We do not know who those users are gonna be.
Who's going to occupy those commercial spaces, but.
Very likely, you know, it will be office or retail or something along those
lines.
We, we did our parking calculations.
Based on professional office and a retail.
For roughly half of each
and.
We still now another point that I wanted to add.
Is,
I don't believe this the new state law requires you to have.
Visitor spaces, quote unquote, but we accounted for those in our parking calculations simply
because the exit ordinance discusses that.
And does require that.
And even with that and the commercial space.
We now have a surplus of three spaces, which.
Would not be needed to be used per se.
So I think we've, we've gone a step in.
Curing everybody's concern that this proposal would.
Eliminate their ability to use the cross easement that goes over all four of
these properties as well.
And just to, just to remind folks.
If we get that far tonight, which we're certainly hopeful, we do.
There is still a, a Shoreland protection conditional use permit that is required for
this.
Months ago you did receive correspondence from the conservation commission and they're in favor
of the project.
Very little else has changed with regard to the site plans.
We still propose the pervious walkways.
We still propose the per.
Pervious pavement in the back stalls, which we assume will be probably the lightest
used.
And everything else.
Pretty much remains as it was in the former proposal.
This amendment just changes that from a, a micro hotel.
To 12 residential units and two commercial spaces on the first floor.
With that I'll entertain any comments or questions from the board?
You spoke about selling those eventually we sold.
And does that mean you're gonna end up with a condominium?
Association.
Very likely.
Yes.
So.
And are they going to end up owning the whole building?
And being the well, if it, if it's sells out, that would be per
be my presumption.
Oh, they, or they would become members of that cor yeah, they, they would
all be.
Part of the association.
Yep.
Questions.
Thank you for the changes.
Changes looks.We finally came to an answer.
It took a little while to get there, but .
Yes.
Question question in your face.
A lot of questions, but I just
in the, on the back back part of the lot.
I can't remember.
Was there, was there ever any issue about.
Putting you've got that area designated as a snow storage.
Where it's not allowed on the forest pavement, but is there an issue with
snow being pushed beyond that?
Because it that's, the slope goes down well, there's, there's vegetation.
That's gonna, that, that is planted.
That can't be cut.
That is actually on the town.
Side of that
property line.
Okay.
Alright.
And so the thought process being
it's, it's not gonna go there and if, if, I mean, that's not.
Gonna hold a great deal of snow Gwen.
And as you know, we've spoken about this before.
In the event that it starts backing into the stalls.
Stalls they've gotta come in, scoop it and truck it up.
So at this point, really the only snow storage you have is right up
in the back of the building.
And up, up front, front, front by the yes, by the road.
Which,
and I, a little, yeah, because at the board's request we did remove.
Those notes between us and the Manor property.
Okay.
I'm a little concerned about how the plantings are gonna do.
On the road.
Snow storage side, but
well, our landscape architect told us that those are they're gonna be, I don't
know about salt tolerant, but salt resistant.
Okay.
Planting.
So flour resistant.
Well, right.
If they, if they shove their plow across the grass, that
could be a problem.
Okay.
May I just G go ahead.
Just remember we, we do have that condition that yeah.
Any dead or dying vegetation shall be.
Yeah.
Please replaced the next growing.
Season.
So yeah.
You know, we do have that as a backup, if it, yeah.
Got it.
So
all right.
I, I I'm a little.
Concerned about the traffic pattern in the parking area, in back of the building
So people
unless, unless I've on one plan, it looks like.
The middle section of that parking area has 1, 2, 3, 4, 5.
Spots mm-hmm but on another it looks like it only has four.
So do you see a circular.
Pat a circular driving pattern in that parking lot.
Are people gonna go in.
Back out.
No, I think they would go in back into the aisle, that front aisle
between the first set of stalls and the middle stalls.
Stalls is if I'm not mistaken, 35 feet.
So there's plenty of room for vehicles to back out.
Okay.
And turn around in that location.
Okay.
No ADA parking in the front.
It's all in the back.
Just those two currently.
Yes.
That's how currently that's closed.
Tell you, you have it.
I guess you, I guess.
Hmm.
And we went through that in one of the prior iterations.
It might have even been the M U N D,
but that existing parking lot up front is.
Actually too steep to propose.
I, I remember that spell ADA stalls.
It's hotel.
Yeah, I remember that.
I just.
Just seems if you're gonna have a.
Commercial, some kind of commercial enterprise office space, whatever downstairs.
Downstairs.
It just seems like the front of the building is gonna be the.
The most
used parking space, but.
You have ADA parking in the back.
So I guess that's all right.
Mm-hmm .
Where do you?
You've got the, the mailboxes are in the back inside, but in the back
down.
Downstairs of the door.
There will be a kiosk just inside that door.
I believe on the left.
When you're walking.
So I know previously
we talked about a loading spot.
Are you presuming that there's always gonna be a place for the male person
I presume they'll drive just all.
We have three extra stalls.
Stalls if based on the town's ordinances, every single space.
Designated for use would be in use.
We have three extra stalls.
And in addition to that,
hopefully this works.
There we go.
With the reorganization of this, there's a lot of.
Dead pavement right there.
Mm-hmm .
Definitely a male truck had come in there.
Parked right next to that
handicap space.
Handicapped space and get into that side of the building, do an access, the
kiosk.
Kiosk.
Okay.
Hmm.
And you don't
don't you already said you don't know.
Yet where,
what is going in the commercial spaces?
So correct.
Okay.
Do you have EV conduits?
Yes.
EV conduits are in the back as well in the back as well.
And then I know Jen brought up bike storage.
Has that
have you
we didn't specifically.
Designate any, but my assumption is.
They would likely put
for the summer months, just a.
Movable bike rack on that grass area left of the, well, I guess it
would be south of the walkway into that building.
Mm-hmm
Hmm.
All right.
And then it could just be moved into storage for the winter months.
Shift point to work.
Can you point to me where that.
Is
just the location of that.
Yeah.
The bike belt.
Yep.
So here is the walkway into the building Uhhuh and this grass strip
right here.
Got it.
Thank you.
Mm-hmm .
Mm-hmm
I'm gonna stop for now.
Okay.
Someone else has questions.
Questions.
I have probably a couple questions.
Let's see are the, the residential units.
They.
Single bedroom, two bedroom,
two, two bedroom.
The
the parking up front.
The those spaces, Todd, to tell there, this space.
These end spaces here.
What is the distance between the setbacks so that a vehicle can back out
and turn and head back out in that direction.
How close is that space to the, to leave.
Those are 24 feet.
Marty.
Let me.
No, no, no. The, what I'm looking for is the, the distance.
Is your PA end of the parking space.
And appear is the end of the parking little offset space.
Yeah, it's approximately five feet.
Okay.
Is that
on the
I think this is the old.
Planting plan
cuz the circulation that that is correct.
We, we are still waiting for the current one, but.
Realistically, I believe the only thing
materially that's gonna change.
Is there was in the former iteration.
A little island right there, but that was where the.
Landscape.
I was being
effective and in talking to Lee's.
Lee's essentially these plantings that were going.
In that little island.
Will just be relocated to this new island, which is, which is gonna be
Our side of what's left of, of that landscape.
Okay.I, I, everything else was gonna remain the same.
The concern I have with the, the, the previous plan.
Had
trees out here in this area.
At the end of those Isles.
Yep.
And again, I'm just, you know, I'm concerned that this vehicle's in lost space
we'll be able to back out.
Back into that area without
hitting the tree.
Without hitting a snow bank, whatever's gonna be there.
It's it's just very tight.
But it is the standard,
the standard.
Aisle width.
So it's a.
But so the setbacks, at least five feet,
as you're saying
that five foot kind of over pavement from the end of the stalls.
Stalls.Yes.
Yes.
I, what I'm talking about is the.
The end of the parking space.
Yep.
When you back out, you've got at least five feet before.
On those parking lot end zone on those installs?
Correct.
Okay.
Yep.
And I know you said.
You don't know what's gonna be in the commercial space.
I I'll just say, you know, the issues I had before with respect to
traffic and pedestrian.
Activity in that front area.
Was primarily related to
if it was gonna be a high turnover coffee shop.
If you have office space or other type of retail in there, it's not
as a much of a concern.
But if it's a coffee shop, I would've the same concerns.
So I don't know.
What I can do about that.
If you can't tell me what it's gonna be.
.
It makes it challenging.
I had a question.
Go ahead.
A few questions.
Off of Gwen's question about the EV.
Ports, you said they'll be in the back, correct?
Does that conflict?
So it's on the back of the building.
So would that impact.
The placement of the ADA spaces.
Well that that's currently where we have it proposed.
I mean that, those conduits, if you guys feel they're better located somewhere else
Can go.
Absolutely.
Anything.Yeah.I mean, is there any issue with putting them in the front?
Because, especially if they, I mean, aside from, you know, you're gonna have pedestals
at the end of the day, which are not got attractive, but.
I mean, we could, we could run them out to the middle.
The middle of a parking.
But then again, that's gonna monkey with.
I just noticing
yeah.
With
two
accessible spots that you have.
There that would only
that would either be inaccessible or a handicap spot.
That's charging an EV
and then you have one remaining potential, like not handicapped plate.
It's a lot back there.
So,
I mean, if it's the board's preference that, that you guys want them.
Both directed to
non HC compliance stalls.
That's that's not an issue.
Those conduits can be run anywhere.
Okay.
That makes sense.
It does.
I think that makes sense.
I would worry about.
Occupying a car occupying an EV.
Site when there's a need for a handicap.
Yeah.
Yeah, parking spot.
I mean, can they go, can they go on the back?
Line in the pervious pavement.
Yeah, that that's a valid point.
Yeah.
What, what the client's saying, Glen.
Is that we would probably prefer to leave one at the ADA, just in
case.
There was an ADA car that needed to park there.
That is an electric vehicle.
And we could certainly run another one out to one of those rear stalls
Stalls.Yeah.
Yeah.
As long as there's a sign or something that says.
Only
handicap parking, ADA parking there.
So you, you wouldn't want someone taking, oh, of course.
A spot, of course.
And, and they will have.
Nancy, the typical signage.
The paint on the pavement depicting that that is a, so if, if somebody
without.
Handicapped credentials parked there.
The police could be called.
They could get ticketed, you know,
okay, thank you.
It, it, it, they will be enforceable.
Another question I had, and I know this is a.
Older planting plan,
but on the.
Plantable space, adjacent ports with Ave.
Are, is that still going to be Juniper brush or is, can that be
Trees because that part of forest would have
gets a lot of sun.
Doesn't have a lot of shade.
And that would be good for people parking there as well as people using
the sidewalk.
Yeah.
I thought she had a couple of trees proposed if trees proposed.
Can you put up there?
I dunno if you can go to the planting plant.
Yep.
Even though it's old.
Page eight.
Yeah.
So there's those trees.
Just one sec.
There we go.
Now we can see it better,
not as much.
So there's those three, which is great.
And then I'm thinking about.
The,
I guess it's
it's spot next to port Ave.
Is there a possibility of trees being there in here?
Yeah.
In there.
From both the shade of those parking.
And
adding shade to the sidewalk.
Yeah, the well
this, this area right here.
That, that sign we had gone through with the neighbor who has a commercial
unit in the Manor facility.
Okay.
And have basically that that's where the sign for this building will go as
well.
And have committed to him that it will not be taller or will actually
be lower.
I believe is what the agreement was.
Right to his size, his sign right up the street.
Mm-hmm so that wouldn't work out in that location.
I mean,
one tree could probably go in here,
Ryan, but.
I don't know that multiples would, would work well simply because in the winter
months they, that will.
You know, Therase storage area for some yeah.
And.
The visibility that's I, I could, but as she works through this for final
Which which again,
you know, the, the only real substantive change proposes in the back, relocating those
small shrubs mm-hmm but.
I could see being able to put one tree kind of in the middle
mm-hmm and then the canopy would, I would assume cover at least a
couple of the spaces.
Maybe
the one in the middle and half of each of the other one or
whatever, but yeah, it would provide some shade.
Yeah.
I think anyone that's parked in those lots knows it.
It's
oh, it gets hot.
Yes.
And then the other question I had was.
I guess you can see it here below the proposed parking.
If you want to please pointer to assist me.
Below here to the right.
Yep.
To, to the right more down.
Mower down, down on the map.
Oh, I'm sorry.
Yeah.
So that.
Has crosshatch part,
is that just.
Lines for that is painted lines.
So it's not curd.
It's just lines, correct.
Okay.
Yeah.
Alright, that answers the questions.
Questions.Oh, I guess the question is this might be up to the.
Condo association or how that's formed.
Is it assigned parking?
In the lots in the back for residence and partially in the front, or
is that just gonna be something that gets sorted out as time goes on
sorted out?
Yeah.For the, for the records sorted out as okay.
Things come together.
Yeah.
Those are my questions.
Thank you.
You're very welcome.
Should I go back to the presentation plan, Mr. Chairman.
Sure.
I will.
I think while you're on this one, I have a question.
Oh, who're on this one.
Wait a minute.
Okay.
Kristen.
Just wait a minute.
Yeah, I'm just sliding the view over so we can see the entire property
Ah, good.
The whole shot enchilada.
Very good.
Okay.
So I think at the risk of sort of repeating what other people have
said, I'm also a little.
Bit concerned about the parking circulation.
In the front
where it's.
This, this isn't the updated one, but basically those two.
Like right now, this one that we're seeing goes in hasn't changed.
This, this is different than your, some than your proposal, though.
I chose one way.
This shows one way circuit circulation with an aisle you're Absolut.
Absolutely right.
Yep.
Yeah.
Yep.
Which this,
this kind of makes sense.
To me as a driver.
Because you can
you know, if you go in and then, oh, there's no spots or whatever
you can just loop around.
And then also just anyone who's parking on those, like Northern four.
Spots.
I feel like are going to be hitting your trees.
Constantly.
If you don't like.
Put a fence there or something, then they're gonna be hitting the fence.
I don't know.
I just, I feel like it's like very tight, like backing out of one
of those spots on like the.
The four spots on the north, it just doesn't seem like there's enough room
To maneuver.
Well, I mean, we do show the, the vehicle and I think we used
a St like a.
Ford
Explorer type of a vehicle.
Did what sheet is that on?
Cause I wasn't seeing that parking plan, I believe.
The parking, which I can get.
Yeah.
If you could pull that up, that'd be great.
Cause I was not seeing that.
Shoot four.
Yeah, parking
yeah, right down there on the lower left.
There we go.
Yeah.
Oh, okay.
I didn't see that.
It's not there.
It's clear on this screen, but.
Which sheet number is that?
Four Marty, I think four.
Oh, I see it.
Yeah.
On the.
Someone with the blue arrows.
Arrows
is that gonna have a curb?
Is there a curb on that Northern edge?
On, on the Manor side?
Yes.
Yeah.
Okay.
Yeah, that'll help.
But that, that question.
Jen is precisely why
took a look at this stall, which is.
Yeah, that's this stall.
Yeah.
I appreciate seeing that.
Just to see that missed that little insert back out, make their turn and
not get off the paper.
Mm-hmm .
Yeah, crank into other vehicles.
And I think having that curb there that at least their tires would hit
the curb.
Yeah.
It, it gives you a, a six inch veal for a wheel stop.
Yep.
Hello
questions.
Thoughts.
Anybody from the
public would like to speak.
Please come up,
step up to the microphone and.
Introduce yourself, please.
A couple quick questions.
Questions.
My name is Michael Siegel.
I'm from, I.
Representative Manor.
We weren't
at the first couple of meetings and I, one thing I, I didn't see
the plans, but.
How large are the residential units?
That's.
That's
around 700 square feet, 700 square feet.
Okay.
And how many parking spaces are there?
26 26.
Okay.
That's all I wanted to know.
Thank you.
Yes, sir.
Good evening, Todd FAHE from the law firm of Upton and Hatfield representing Needham
bank, which is in a butter as.
You recall just a quick procedural question to be sure that I'm fully clear
So the there's been several matters.
Introduced they have, and the records were combined.
And this is simply an amendment.
On the combined.
Is that what the board's understanding is?
It's it, this is an amendment.
To what was a previous, the last application, which was then combined with the
prior proceeding.
Yeah.
Yep.
It wasn't.
What do you mean by the prior?
Well, there were two records.
There were two records.
And then I think there was a motion and you combine them.
The reason I'm asking is that I just.
I, I don't have to resubmit everything again, but, but if you're, if you're
to tell me that this is a new.
Matter then I would want to just redate and resubmit documents that you've seen
from me ad nauseum.
So was a as a active.
Of mercy.
I'm asking the question.
So I need to give you more documents.
Documents.I can, I can answer that.
We, we continued the meeting to give them time.
To
hopefully work out that then.
Hotel plan.
So this is
basically the same plan.
With modifications, because this is the best way they could work out the traffic
flow.
Right.
But we're still dealing with the same.
It's an, it's an amended.
Plan and the, and the certified record that we attached to this is still
attached to it.
Perfect.
You don't need to give us any more paperwork.
All right.
Exactly.
I won't.
If you'd like don't weren't needed.
Todd.
All right.
No problem.
Okay.
So not being said.
This is,
I think the.
The issue we still have because I don't, we don't really, I, I don't
have authority tonight, not understanding what the use is gonna be in the commercial
Use and what the traffic flow is, it's the same issue.
So I know there was some reference and I understand that developer wants flexibility
Appreciate the, the issue addressing the parking.
But without knowing what the use would be.
You know, we can't can't consent to this and we need to object for
the same reasons we previously have submitted to the board.
Save for the, for those that are relevant.
I mean, it's not a hotel anymore.
But the most important piece is that you still have discretion
under your site plan, review regulations to, to approve this in a way that
Makes sense under your regulations?
Yeah.
So for the reasons I previously said before,
we renew those requests.
We renew our objections.
Only insofar
as
just don't really
don't really understand how this is gonna work.
And even with the trap,
the traffic flow.
Two little points.
I appreciate the shaving off of the, the area that was affected in the
island in the back.
And, and perhaps the applicant could speak to this.
I saw it seemed to be a new.
A new sewer easement, maybe an eight inch pipe.
And I'm, I don't know if that was some wh where that came from
but I think I saw that on the utility.
Plan.
And with that, I'll just end my comments, Mr. Chairman.
Okay, thank you.
Yep.
And I can address that Mr. Chairman, that is just a replacement of the
Pipe that is currently there for the dry cleaner.
So that is the D P w just wanted that.
D P w was new pipe?
Yeah.
Okay.
Anyone else?
Don't come in, then I will close the public portion of the meeting.
Bring it back to the
board.
And now you spoke about.
And then you're gonna need your help.
Conditional.
Conditional use paramedic use permit.
Use permit.
And we do have two waivers that are still pending.
I will remind you one of those is for the.
Work within five feet of a budding property line.
Yes.
The entire building is within five feet of both property lines.
We couldn't.
Couldn't get this done without, without that.
And
then
oh, the, the.
The light trespass onto a budding.
Properties.
Yeah.
You took care of that though.
You took, yeah, we, we did.
So,
I mean, I'll, I'll let you guys
any direction.
I'll let you guys
opine.
There we are as to whether or not that is.
Still gonna be necessary.
And again, if you see a.
Couple of hundreds.
Hundreds just over the property line.
That is gonna be absolutely washed by the existing high pressure sodium.
Lights that are all around us.
But they did get the entire.
Cones of illumination
down to, I believe it is.
Half a foot candle,
maybe even a 10th of a foot candle.
All on property.
All within those property.
Okay.
Can I just ask a call a yes.
Floor.
It was taken care of and you didn't need that anymore.
So that's now you needed to.
You you need the waiver again?
No, the lights have not changed since.
Okay.
Since prior iteration.
Okay, so you don't need a wave?
Well, we, we never got there.
So you guys never said, no, you don't well, because you modified it
Yes.
And you changed it.
So it wasn't necessary.
We sent it back to our lighting consultant.
Okay.
Correct.
Okay.
And that has not changed.
Wanna make sure that wasn't another change that has not changed, changed.
Nancy's not changed.
Thank the proposed lights have not.
Okay.
Been edited.
Okay.
Yes.
And then Mr. Chairman, the final piece would be the conditional use permit.
Because a portion of this property is in.
Protected Shoreland.
Yep.
Believe it's that line.
There is the one 50 and that line, there is 300.
That was where the previous packet.
Wasn't it.
Well, let's go with a.
That permit first.
Yeah.And the disturbance doesn't change because nothing else exterior really changed.
And we, we are reducing the.
Existing impervious area.
In this proposed condition.
Or we continue to propose that.
Yes.Yeah.Yeah.
Henry conditions you need to respond?
Well, there are, there are.
Mm-hmm
eight points.
I think.
Which I can
okay.
Nope.
Five points.
Which are part of 9.3 0.4 G two.
Conditional uses.
Uses the proposed development will not detrimentally affect surface water quality.
To the waterworks pond or result in unhelpful conditions due to the proposed stormwater
management.
That meets a town of Exeter requirements that is proposed for the property.
And in addition, no
snow will be stored within the.
The Shoreland district in the.
In the, in the direction of the water.
Pond.
I, I would suppose.
The project will solely discharge domestic wastewater through the municipal sewer system.
There will be no onsite discharge or storage of.
Excuse me or disposal of hazardous or toxic wastes on the property.
Letter C the proposed development will not result in any damage to spawning grounds
or other habitat.
All storm water from the development area that is directed towards the waterworks pond
will be infiltrated into the ground.
Post-treatment and the layout has been designed to minimize.
Disturbance within the S P D and complies with the use regulations.
Identified an article 9.3 0.4, with the exception of the following, which is part
of this conditional use permit request.
Minimum lot coverage.
The maximum impervious lot coverage is limited to 10%.
Where we are requesting an impervious lot coverage of 78%.
Which as a reduction from the existing site at 79% in pervious within the
Shoreland protection district.
And finally point E article 9 30, 1 of the Exodus Shoreland protection district ordinance.
Authority and purpose the protection, maintenance and enhancement of the waterworks pond is achieved
Achieved through the drainage design proposed.
The existing site, direct stormwater.
To the water.
The current site directs water towards the waterworks pond without treatment.
The proposal provides porous pavement with a sand filter treatment that infiltrates all storm
water.
Up to and including the 50 year storm event.
Okay.
Any questions about that?
I'd like to make a motion.
That we prove the
requirement here.
The suggestive language.
It's a little tough.
Ah,
right.
So this is the shore warrant.
Shoreland.
Protection district.
I don't have
we don't have any like, suggested.
Like motion.
On the,
it's not included in the memo.
Okay.
If I can get you one oh, right here.
Oh, okay.
Yeah, I have one.
Do, do you.
I could read it to you if you could read it and then I'll
move it.
How's that?
Yeah.
And it's the Shoreland one, right?
Yes.
Yeah.Yeah.
After reviewing the criteria.
For a Shoreland conditional use permit.
I move that the request of.
Which one is this one?
Jeff Kaley.
26 dash 3 26 dash three.
For our conditional use permit, be
approved.
Approved with fallen conditions, table or denied.
I would recommend.
Two conditions that were recommended by the conservation commission.
Wasn't that one?
Yeah.
These were the ones, the conservation commission recommended that the soils located around and
under the existing building a tested for contamination after building removal and shown to
be.
In the in line with state requirements and to the monitoring.
Well, located onsite is decommissioned and.
Re removed until after cons.
Until after construction and recommissioned.
All set.
Okay.
So if you move, I'll try this one.
And Mr. Chairman, I'm sorry to interrupt you, Nancy.
I believe both of those.
Notes are on the plans.
Plans.
Okay.
My apologies.
No, no need.
And it's good to just put 'em here for, you know yeah, it does
for visibility sake.
Cutting.
Nice pressing teeth.
So.
I will move.
The conditional use permit.
As as described by our town planner.
And including the conditions stated be approved.
I kind of John the glove, but that's the best I could do.
Sorry.
I'll second.
Thank you second.
Okay.
Any
questions?
Discussion.
We can do hand votes on this captain.
So
those in favor, please raise your right hand.
Mm-hmm opposed.
Senses the eyes.
Have it.
Okay now.
Can I ask a one question?
Sure.
If that's all.
Right.
We have not talked about the architectural features of this, but I, I did
wanna ask.
On the
I guess it would be the third floor.
It almost looked well.
It would have railing if it was a balcony, but is that.
I'm looking at this picture.
Oh, let me get that up for you.
Go on.
It's yeah.
Yeah, that one, that wouldn't work.
Here we go.
Okay.
So it's probably just the pers the perspective, but almost it almost looks like
there's a.
A platform at the, at the base of the.
White area of that building.
And I'm assuming it's just.
The way
crown, because you'd have to have something around it, but yeah, you, you can
see up on the top.
I see those are balcony.
Balconies, but yes, this is,
I would suspect probably.
A foot wide at the most.
Okay.
And I guess just from a personal.
I just, I will say this.
It.
No bearing really on the approval of it, but I I'm just really disappointed
that this doesn't sort of give a nod to the historical features.
Features of the rest of our community.
It just feels.
Very modern and, and I'm not opposed to modern, but I, it, it just
is.
It's very boxy and
it just doesn't have
.
Well, we have my opinion.
It doesn't fight not, we, it doesn't, the architect had a foot, had a
footprint to work with and I realize that I think it's gonna be a
very at.
Attractive building at the end of the day.
What do.
Well, here's my comment.
How do you think blue ribbon cleaners look when it was built?
Well, it's smaller for one thing,
but it's fifties.
It's shorter.
Now, but it's, so this is the two thousands.
Okay.
I mean, that's what I agree.
Well, as, as I said, it's the first don't agree opinion.
It's not, it's just my thought on the building.
And no, I know I'm just
for what it's worth.
And I.
And I think the other thing that bothers me and.
Is that there really isn't anything.
Around it.
That's that's.
And I hate to compare it to another building that's in this general vicinity
but it's a fairly, there's another building.
In a neighboring lot that doesn't have.
It's the road and the side of the building.
It's, it's very abrupt.
And it doesn't have any, doesn't have flower pots.
It doesn't have any green of any kind.
And it just it's unappealing.
And I just feel like this is.
Kind of does the same thing.
It just, yeah, it's fine.
It's the side of the building and right down to the pavement, there aren'tany.
There aren't any
flower boxes.
There's nothing to.
Kind of make it look more inviting and I, I don't know if that's
something that can be done.
At some point, even after this gets approved.
Oh, they, they may choose to put some
like planting barrels down there, which would have to come.
Inside during winter months, if they're using.
It looks like you have one on the side.
Of where the door goes.
Yeah.
And then obviously one in the front against.
Portsmouth avenue,
which is, which is a wider green space with the plantings.
Yeah.
Oh, that's right up next to the road, but not the next building.
Yeah, no, not next to the.
Building Gwen, because that's what I know it is where we use the pervious
papers, right.
To collect the stormwater.
Right, right.
And provide stormwater treatment for the property.
It's just, again,
it's just a comment
and being.
Just felt a need to.
And I've heard other people express concerns about it, not on the board, but
Explain.
other people who have seen the plan, but.
Yeah, that's it.
I think we should look at the.
Waiver request.
Is this set back.
Yep.
Thank you, Mr. Chairman,
we respectfully.
Request a waiver to the town site plan, review and subdivision regulations.
Section 9.3 0.6 0.4, which restricts grading within five feet of any exterior property
line.
We feel the waiver is justified.
As the proposed design provides adequate space to work between the proposed disturbance and
the property line.
Therefore granting of the waiver will not, detriment will not be detrimental.
To public safety, health, or welfare.
Nor could it be deemed injurious to other property?
The conditions upon which this request is made.
Are expressly due to the fact that the proposed building being proposed.
In the same location as the existing.
Which is closer than five feet to the, to the property line.
The existing building driveway.
Et cetera are all within five feet of existing parcel boundaries.
And this is unique to the parcel.
And the proposal does not generally, which is not generally applicable to other properties
Due to the location of the existing features as referenced above, it would be
impossible to improve this site without such encroachment.
This would result in the hardship.
If the strict letter of the regulations is carried out, as it would be
illogical to implement this rule on the current layout.
Of this parcel,
given the current layout of this parcel, excuse me, care will be taken to
ensure no disturbance.
On the abutting pars parcels, unless.
Authorized by the abutting parcel owners.
The waiver would not be contrary to spirit and 10 of the regulations.
As the proposed development will result in adequate width for construction to take place
Without causing harm to a buddy property.
And finally the proposed waiver
does not propose to vary the provisions of the zoning ordinance or master plan
This is demo.
Demonstrated by the facts cited above as well as the fact that no structures
are to be located within five feet of the property line.
No news structures.
Excuse me.
Okay.
Mr Sharples.
Do you have any like suggested conditions?
We're good right on the waivers?
No. Yep. Just wanted to make sure, cuz we don't have that here.
Either.
I'm going to try to make a question.
Oh, okay.
Now the waiver motions either.
No.
Yeah, that I did get that.
Okay.
So I moved.
Moved
to waive.
The setback per
9.3 0.6 0.4.
For planning board case number 26 dash three.
Be approved.
I'll second.
Moved and seconded.
So we'll do a hand vote again.
Those in favor, please indicate by raising your right hand.
Those opposed.
Pensions the aye.
Have it.
That's all set.
Now
was another
was another waiver that request you had?
I don't think so.
No. We've we've.
Come to the determination that after our lighting crew went through, or our lighting
engineers went through and corrected that it is no longer required.
Required.Alright.
And we didn't need one for.
Loading zone.
That's what we did talk about that at the last meeting, but
I don't know, was it the hotel?
Yeah.
Yes, it was.
Okay.
Thank you for changing this.
Yeah, that was the hotel.
Yeah.
Just making sure.
So Dave, have you got your.
Conditions.
You're usually
yeah, you ready?
Can we have, I have like a couple, we got a couple other questions
discussion items.
Go ahead.
I can bring it back to the board.
Just potential conditions.
So actually,
one is just more of a question for Mr. Sharples.
If I can ask that.
So.
The, the commercial is being listed as professional and.
Retail.
So does that mean, like, it can't be a restaurant.
Or
coffee shop.
Yeah, I'll, I'll defer the Alan, but you know, if you put a restaurant
in there, you know, you're probably gonna bump up against the part.
Part you're not gonna have enough parking, right?
So this is this approval.
Like with this amount of parking is only the amount of parking for.
Whatever is allowed under the zoning that doesn't trigger additional.
Per, you know, like anything that's I would say anything's allowed under the zoning
ordinance.
Yeah.
That they don't exceed anything.
Would.
Would go, could go in there.
Yeah.
But if so, so could I just follow up on your question if.
If we determined that the.
Pedestrian and traffic.
Interaction was a problematic in that front lot.
If
a high turnover
coffee shop goes in there.
Mm-hmm .
Can we
set as a condition that a high turnover coffee shop cannot go in.
Well, I
I wouldn't really suggest that if you were saying something like that, I would
suggest, you know,
you know, something you return to the board for, you know, like, I don't
know, but like what, what, gimme a scenario.
Work that out though.
I'd like a little more discussion on that because like, what is unsafe about
the parking lot?
Because, okay.
Say you, you know, a car comes in and.
You know, every 15 minutes or a car comes in every hour.
What's the difference?
What is the concern here?
You know, what are the specifics?
I I'd want the, if you want, I could go through it.
I mean, I, no, no. I think that's what you would.
Want to, you would want to justify that in a conversation before you made
a condition of approval with that, like outline your concern.
That's what I would suggest.
Okay.
And see if the applicant can, maybe the applicant could do something on a
remedy.
It, so.
Okay.
I mean, I think whether I know this is a, a change use, but
we had this discussion.
At one of the prior meetings.
So
I can, I could go through it again if you want.
Yeah.
I, I wasn't here during those.
Yeah.
So, so, but, but also, you know, you asked me.
A question and maybe, and I know you closed the public hearing.
You might want to reopen it so the applicant could speak or anyone could
speak on those limited issues that we're discussing.
Yep.
So, I guess before we do that though, like, so.
Just cause I don't have like the zoning.
Chart in front of me.
So.
Parking requirements for
retail versus isn't there like a specific parking requirement for like,
a a food establishment, like it's by seats.
Yeah.
Versus
by square footage.
Yeah.
Retail's like one space for every 300.
So if it became.
Like a coffee shop.
We'd have to go buy like number of seats, correct.
Okay.
Yeah.
You'd have to go buy the parking and then if it exceeds, exceeds the
24, if the.
Use goes in there, you limit the use by limiting the parking.
So yeah.
You know, if, if I guess that was my question, that was kind of
the answer to my question.
At least if you wanna.
Open up them, but, but, but the problem, well, the problem, the issue here
is they have parking.
They have an easement, they can pocket it park next door.
They can.
Park at the bank.
So the parking.
It's the we'll work itself out
that won't stop the zoning they have, they can, they can park at banks
parking lot.
That's the issue.
Could I address that?
Mr. Chair?
Yes.
Just quickly.
Yes.
Hold on.
I'd suggest you reopen, you're reopen that for your comments specifically to the stop
I guess.
Thank you.
And, and just so I'd reopen.
It to anybody who wants to speak on those issues.
Sure.
Great.
Thank you to address it.
So.
The parking is limited.
In the ordinance already.
By each use, right?
So we're suggesting a commercial use.
On the ground floor
who don't know what tenant.
May or may not be interested in that space right now.
If it were to switch to a restaurant.
I think it's
not, it's a misnomer, the parking for the lot.
Has to be calculated on the lot.
It's not being calculated offsite.
We've established that.
So
if there was a change in use.
The applicant and there was a parking implication to that.
Your ordinance already.
Provides the rubric that we would need to work under.
So,
and there's, we don't have a definition of a high.
Intensity
use coffee shop.
So.
There is restaurant,
right?
And there's a parking calculation provided for that.
So
we're calculating the parking.
With under the zoning ordinance.
If there's a chance of use the applicant or an owner would be compelled
to come back here.
To try to address that use.
And in this scenario, unless something drastically changes in the zoning ordinance.
There's they're simply not going to be able to permit.
That use
right.
We, we went through that kind of rigmarole before here.
So we're just asking that we permit.
The commercial, we have commercial space on the first floor
we're complying with.
The parking as defined by the ordinance and the state RSA.
So if there's a change, the applicant has to come.
I always laugh when there's that condition of, well, you must comply with, with
the Ben zoning ordinance, because that is a given.
The applicant would've to come back.
So
it's well defined in this ordinance.
I, I don't think it's necessary in any way to further define it.
Given what the ordinance provides and that's the, that would be the normative way
to address.
This exact issue, the ordinance provides that there's no need to have a further
condition.
That would be.
Pretty arduous
and somewhat inequitable.
In a situation like this, the ordinances, the definition.
And here
it would be highly.
Unlikely based on those calculations.
That that the particular use in question would be.
Permanent here.
So the, the op an applicant would've to come back for that.
And it's unlikely that that would actually work here given the size and spacing
on the slot.
And to give you an example, it would be a 12 seat restaurant.
yeah, that that's all that would be allowed.
So.
In in the entire bottom floor, the, the, restaurant's not my concern.
It's a, it's a high turn of a coffee shop.
Come in,
grab your coffee.
And, you know, a bagel and head out that's how you can traffic.
That's that it's a completely different, let's see situation than any other.
Type of use that would go in there, but it's not defined within the
ordinance.
So we'd be making up a use and then making up a definition.
Absent, either a warrant article, or an amendment to the ordinance by this board
Which is illegal.
I, I hate to be that guy, but I am the lawyer sitting in
the room.
Right.
So Todd's here and he can fight with me about this.
I know it's an unsatisfactory.
Unsatisfactory answer, but there is a rote process.
For that kind of change, especially to a definition.
And or a calculation or some formula that's in the ordinance.
We can't just ad hoc.
Hoc make them up.
Even though you are an expert in this field.
You're not sitting here as an expert tonight.
So we can't just make that up and then ratify it somehow tonight with
a condition.
It's not how it works.
Respectfully
I
Todd Fay again, Needham bank.
I think the sport has every right to have sufficient.
Information to understand what's gonna happen on this site to apply your subdivision.
Your site plan approvals.
Approvals to what happens here.
And so the, the, the challenge I'm having is.
You don't want to be in a situation of approving something that unwittingly will
be contrary if implemented to your, to.
Your to your own.
Regulatory scheme.
Right.
It's really important.
And you've worked really hard.
We spent a lot of hours on this.
So respectfully to my colleague.
You do have a right to understand what's gonna happen.
So.
This can't just be an open-ended situation.
And then we don't really know what's gonna happen.
And
I, I just think.
There needs to be a little bit of clarity.
And if there were a little more clarity, I think maybe we could all
be in a different spot here, but there's not.
And, and respectfully, I.
Know, these folks have worked hard to get this project permitted.
I still think they're trying to do a lot on a small lot,
obviously.
But, you know, the it's gone through a lot of iterations.
But I do think we need to those issues of traffic flow and pedestrian
safety.
Are are just, are writ large in your ordinance and nothing.
Deprives you
or prevents you.
From from issuing an approval.
If that'd be your per your decision tonight.
To to ensure that those, that there's gonna be some fidelity to those provisions
right.
That's what this town needs and wants.
And that's your obligation.
That's.
That's my comment.
Thank you.
Can I rebut that as the applicant?
Mm-hmm please.
So I'm looking at section 5.6 0.6.
In the zoning ordinance.
Restaurants bars nightclubs.
Nightclubs of Wich golf shop would fall into.
And it's one for each three seats, and then there's an employee component to
that.
So I, I agree with Todd, we have every right to have as much
info.
We we're providing all of the information that we're compelled to you.
Plus more, we are trying to comply.
And we have been trying to comply with the parking ordinance.
It would be highly unlikely.
That a 12 seat coffee shop would go into the entire first floor of
that building.
And if it did, it would need to comply with the parameters in the
ordinance.
So I, I'm not arguing about.
Trying to provide as much information or that you have the right to ask
us any question that you want really.
And we're happy to answer.
'em.
For what I'm arguing against is creating an ad hoc regulation with a condition
that is irrelevant.
Irrelevant because a change of use.
Would require an applicant to come back before this board.
And to comply with the ordinance.
In that moment as it's drafted.
And I think that that's,
again, the rote way that this should operate.
Or does operate in my experience in the state.
So
we're proposing or we did the parking calculations.
Using professional office and retail.
Those are the most likely uses here
for changes.
Changes
Mr. Kelly or another owner would have to come back before this board.
And comply with the calculation, but writing a new calculation for a use.
That's not in the ordinance.
Is not something that I think would be a great idea in this moment
So that's all I have.
Can I ask?
Oh,
can I add just, just on the follow-up that like is, you know,
I don't disagree with anyone in theory what people say, but if, if you're
saying like, I need to know.
What's going in there.
Mm-hmm then you've never done that as a board, since I've been here
you've approved.
Multiple commercial spaces.
That you did not know the use and the guardrails, if you will, are
the zoning ordinance.
So, I mean, there's numerous ones.
I mean the, the, the one in front of gateway, the one in front
of McKay, I mean, list goes odd.
There's there's numerous ones.
Ones on Portsmouth Ave and
the one you just did next to thirsty moose had commercial space, but the
uses in identified.
But the use uses are identified in the zoning that's that's, what's allowed.
So that would be, if you start going down that road, it's something that
you, you know, I, I, I have not seen you.
Mm-hmm sorry, you know, requiring what what's going in there.
You've never done that before.
No.
Okay, let me next thing that what makes.
Let me bring it back to the board again.
I'm sorry.
Oh, go ahead, Jack.
Go ahead.
Chris,
and I shouldn't put words into your mouth, but I'm thinking what makes you
nervous?
What makes me nervous?
Is just the, whether
a person is walking from.
The new eye eyesight place through.
The Plaza to this building or.
Whether they're driving and parking and it's the pedestrian, it's the pedestrian crossings of
these roads that makes.
Me nervous and that will happen.
Potentially with whatever goes in and there's nothing we can when we can't regulate
The number of people going in and out of that building, that's not.
Something we can do.
It's not something, you know, in advance, but I think the pedestrian safety.
Continues to be
a big concern.
For me and I don't.
Don't, I don't know how to address that.
I mean, just in, but I may be, I may be misinterpreting partly what
you're saying in my.
Mind
the, the
problem is how tight that.
That those parking spaces are in front.
And a high turnover.
Coffee shop
the volume of traffic that'll be generated.
Will will will mean you have cars coming in, pulling in.
Pulling out every few minutes.
And you're gonna have parking.
That's gonna be happening at the bank.
And I,
I'm not concerned about the parking.
There's plenty of parking spaces out there.
Mm-hmm the fact is though, because they're gonna be parking over there.
Pedestrians are gonna be walking.
Across.
And when in that tight parking area where people will be pulling out and
backing out
that's the issue and any other type of retail.
Use out there.
It wouldn't have it to that extreme.
It's not perfect, but it would be fine.
Mm-hmm but the, in my mind,
the one use that will cause that problem.
Will be
a, a high turnover coffee shop.
And if they could tell us, they're not gonna put that in.
I I'd be fine.
But if, if they can't tell us that.
I still have that concern.
I mean, I think what I was hearing is that.
They, they can't put that in without.
Going back to zoning.
I
I'd like some confirmation on that.
Is that true?
Well, it's a restaurant, so it is allowed in the zone
so that they can put, but it a restaurant.
So you take.
24 spots you got right.
26 0 26.
I'm sorry.
So, so you have, so you have
12 for the units cuz the state law, the new state law says you
need.
One spot for every residential unit mm-hmm .
So that leaves 14.
You need one, you need one parking spot for every three seats.
Seats.
So you'd need, you could get four.
You get four, three seats.
So 12 seat restaurant.
But then that's it.
You couldn't use any of the rest of the space down there, so you
would, I, I, I don't know how it would happen.
My, my concern is not the parking.
Demand based on seats, a high turnover coffee shop.
That was in there could have.
Five seats and it will still generate a lot of traffic because people were
going up to the counter.
Grabbing their bagel, grabbing their coffee and running out.
That's what generates the traffic.
It's not the seats.
Seats.
I understand that, but that's what our zoning says.
We have to go by our zoning.
Okay.
I, I, I mean, I do you like, I, I don't really know what
you're saying here.
Do you.
I guess then
if the con, so Marty, if, if I'm hearing you right, the concern, your
concern is.
Independent of parking.
It's just
turnover of that location.
Is that what I'm hearing?
It's the interaction between traffic.
Coming in coming out quick turnaround and pedestrians walking across the parking water, that
activity on this space on this lot.
Is there some.
Traffic engineering solutions that could be used.
To mitigate that concern or possibly to mitigate that.
Impact or interaction.
I know it's a narrow lot and it's.
It's scope really just to the parking.
In front of it, we don't have any.
Say over the existing.
Private roadways in there, but.
A speed tables.
Tables adjustments to turning the painted islands into curb.
So that there's a.
More
or
friction to the driver going through that area.
When there's potential.
Pedestrian
volume.
So I think that might be, we have lots of high turnover.
Places in town.
And, you know, there's always PO possibly issues, but these problems can be solved
in an engineering way.
Possibly, I don't know how to solve that.
Of course.
But.
It seems like something that could be.
Considered
in lieu of saying in lieu of creating a.
Condition that may not be enforceable in any way.
Problem is that a lot of the mitigation would occur on.
Someone else, someone else's property.
Yeah.
I mean, looking at this, the spot I see is the painted islands turning
into.
Curbed, but I don't know if from a traffic engineering standpoint, if that's enough
to be impactful.
And
resolve any potential issues.
Yeah.
I mean, that is the challenge that this is crossing.
A space that is owned by many people.
And
not in scope for this discussion.
Yeah.
Well, at the same token,
anybody right in the right mind, wants to have a coffee shop to do
that kind of traffic.
And they look at the situation.
That's not gonna work.
They're not gonna have the customers.
They need to pay for the coffee to pay for the rent.
I just, we're trying to rub a crystal ball here and we don't know
what's gonna happen down there.
Maybe they're gonna have.
Hot coffee, right in a hose.
And you drive down and stop and fill your cup and drive on.
Who knows?
I would go there.
Just, I would think we're trying to predict the.
Future here and we're spending too much time on it.
Yeah, really do I think.
Dave gives me the, the confidence that we have the zoning for the, the
right purpose.
And I just don't think I'm going to try to put a coffee shop
there.
Cuz I I've gotta spell, send a spell, sell a lot of donuts and
coffee.
To pay the freight
and if nobody's coming in, because it's so hard to get in and out
Or that we're there once and they backed into somebody.
Like somebody did the other day now at.
Mo's right through the door.
.
It's Holly, they're waiting for the insurance to come through, to fix the door
So at they had all the room of the world there.
They've got back into the door.
So those things happen.
But, you know, I just think that.
The plan speaks for itself in terms of.
Flexibility and what can happen there?
And
there's all kinds of businesses that are certainly, I think could.
Use that kind of space.
Oh, that's where I stand on it anyway.
Yeah, I think I agree.
I think the zoning.
I feel pretty comfortable that the zoning.
Yeah, regulations will limit sort of what can happen there as well as the
just the site constraints.
So I, I personally feel satisfied with.
My original question that I think brought this all up.
.
Okay, can we move on or do you, you guys okay.
I said my piece.
And are we ready for, I, sorry, I had one more.
I had two things.
Oh, that's right.
I have to check with you first.
Two things.
Sorry.
I just wanted to discuss this and I don't wanna take up too much
time.
Again, but
because this is one of the first.
Applications that the BIS bicycle infrastructure would apply to.
And, you know, I had to look up what we.
A section 8.7 0.9, the new.
Bike infrastructure regulation.
It's it's super subjective.
So the applicant, what I heard is the applicant is proposing.
Temporary
bike racks to be placed in grass.
Ass seasonally.
And
in my opinion,
that would not qualify as.
Bicycle friendly design elements.
Elements
because
number one, it's not gonna be their year round.
Number two, it's gonna be on a grass surface.
That is not great for parking a bike on.
And
number three.
There's really nothing.
In this application that's unless we add it as a condition, which I would
recommend that we do.
That that be installed and maintained.
Or that be placed and maintained.
So, I guess my proposal is that we, that we add a condition at
the, at a minimum, at a condition that we.
That the applicant
place
a bike rack seasonally.
But personally, I prefer it be on pavement and.
You know, be secure, be a piece of infrastructure.
Mm-hmm .
Almost doesn't make sense to put it on grass cause it's gonna get.
Torn up.
Yeah.
How are you gonna mow the grass there?
Bikes on it.
Can't mow it.
Very easily.
Christian move the rack.
Did we close
again?
Hmm, no, we okay.
Good.
I agree.
Thank you.
That's a reasonable condition.
Okay.
I think they're just looking at.
Where they might put it.
That's not on graph.
Do you wanna open it back up for public comments so they can, would
you like to speak again?
Thank you, sir.
.
You're open to speak to me.
Well, now I'm gonna have to go back and, and go back to the
site plan, but.
Now in, in speaking with Jeff, actually the area that, or one of the
areas that.
Marty was talking about specific to vehicular movement.
If it pleases the board, we do have this location.
And I think that is probably, I think that front sidewalk is eight feet
wide.
If I'm not mistaken.
There could be a bike rack.
Placed right there.
That is paved.
That is still proposed to be paved.
And if that places the board, we will happily add that as a condition
I still think they're gonna want to take it in the winter because that
Calvin and I still.
While.Good.
It's still gonna rust.
If you leave that out
where they're spreading salt.
I would say, just stay on that.
The.
In town at the Y also downtown there's.
There's steel coated ones that are out all year round.
And they've been out there for they're like embedded in the concrete they've been
in there for.
They probably knows eight years.
Yeah.
Eight years.
I think I put 'em in 2018.
Look good.
So, yeah, there's.
There's bill rust event.
They starting new, but yeah, they'll 20 years.
Yeah, exactly.
So they run, but.
So there are options there for.
Solution, but that's fine.
I mean, if they, you guys want it left out the entire winter, I
don't know.
Who's riding their bike here in the winter, but this guy mm-hmm oh, oh
To this place people.
Yeah.
People.
I see very rarely.
And I drive, I drive 33 a lot.
I do not see a hell of a lot of bikes on that road
But
whatever you guys want, it's fine.
Yeah.
We don't have any issue with that.
Okay.
Think that's good.
Yeah.
And keep in mind in the near future, Portsmouth avenue is gonna be.
Redone mm-hmm it's it's in the CIP P so.
It, it, it, the hope is that it's gonna be, are they putting in
bike lanes?
We haven't gotten there yet.
Oh, okay.
I'm just saying that it's coming so most likely, most likely I don't want
most
anything.
But yeah, that's one of the few places idea is to.
Do things like that.
So, yeah.
Yeah.
No, I think that's great because.
When I end up writing my bike down that road, I am fear for
my life.
Lot of carb cuts to work that one out.
Yep.
Okay close.
Well, I, hold on.
I would just suggest, you know, since you opened it for them, for that
limited purpose of talking about the bike rack, I would suggest just.
Offering it to the public, the rest of the public.
If they want to talk about the bike rack issue, ride your bike, anybody
How long mate, how long we keep it out.
It's stationary like me.
Mm-hmm .
Public question again.
So you, do you have your standard?
Are you ready for him?
I do have some suggested conditions of approval.
I think so.
We pretty much all the standard ones.
Let me get 'em out here for the bike rack would be around and
well, you're gonna have to add the bike rack.
I hadn't put that one in there.
Okay.
Yep.
An electronic as-built with details acceptable to the town shall be provided prior to
the issuance of a certificate of occupancy.
This plan must be in DW.
DWG a DFX file format in and in a D 1983 state plan.
New Hampshire F I P S 2,800 feet.
Coordinates to a pre-construction meeting shall be arranged by the applicant and their contractor
with the town engineer.
Prior to any site work commencing the following must be submitted for review and
approval prior to the meeting, the stormwater pollution prevention plan.
If.
Applicable and a project schedule and construction cost estimate.
Three third party construction inspection fees shall be paid prior to scheduling the pre-construction
meeting.
For the annual operations and maintenance report in the stormwater operations and maintenance manual
Shall be completed and submitted to the town engineer annually on or before January 31st
This requirement shall be an ongoing condition of approval and included in the condominium
documents.
Five all comments in the review letters from Underwood engineers shall be.
Addressed to the satisfaction of the town plan and the town planner.
Town engineer or their designee prior to signing the final plans.
Six all applicable state permit approval numbers.
I don't believe there are any here, but this is.
These are all our standard conditions of approval that we issue Shelby noted on
the final plan seven, a restoration and erosion control surety in an amount.
And form reviewed and approved by the town planner in accordance to section 12
of the site plan review and subdivision regulations shall be provided prior to any
site work eight, all.
Appropriate fees to be paid, but in, but not limited to sewer, water, connection
fees, impact fees and inspection fees, including third party inspections prior to the issuance
of a.
Certificate of occupancy nine, all landscape.
Landscaping shown on plans shall be maintained in any dead or dying vegetation shall
be replaced.
Replaced no later than the following growing season, as long as the site plan
remains valid.
10, all lighting, including security lights shall be down lit and shielded.
So no direct light is visible from a adjacent properties or roadways.
Roadways 11, no snow storage should be stored on plantings or planting areas shown
on the plans.
Plans except otherwise provided herein.
Cuz you had talked about that.
I'll add that nothing herein shall expand or contract any easement.
Rights which any party may have regarding the subject property.
The applicant shall 12, 13, the applicant shall submit.
The land use and storm water management information about the project using the PTAP
Online municipal tracking tool.
The PTAP P submittal must be accepted by D P w prior to the
pre-construction meeting.
And finally the HOA document shall be submitted to the town planner for review
and approval.
In to determine compliance with the board's approval prior to signing the final plans
at the town planner deems legal counsel review is necessary.
It shall.
Be at the applicant's expense.
I don't foresee that.
And usually that does not happen, but we always put that in a condition
saying if I read it, it's like, ah, I gotta.
Kick it to municipal group.
They usually, you know, the, the applicant will fund that escrow counter
complete that review.
Thank you.
And can I
suggest a bicycle rack?
Yes.
Yeah,
a bicycle rack located on the eight foot sidewalk in front of the building
shall be.
Permanently installed on pavement and shall be noted on the final plans.
Plans as year round.
Did you say anything?
I said permanently installed permanently fine.
As long that that's.
That's okay.
And one EV charging station will be moved from its current site to.
Oh, yeah,
a site.
Did you, did you think that in the, on the purpose favors.
Favors somewhere on the pavement.
Yes.
Okay.
That, that would make the most sense.
Are you actually, so our regs require EV charging read.
Readiness.
They don't require charging.
They just write, go.
So you're but you're actually putting in pedestals.
No. Or a conduit. Oh, okay. So the.
Conduit's going there.
I just wanted to be clear the court, the court's comment you did said
I conduit.
I thought they were putting the into, so.
Okay.
And where we going to requested a tree get planted?
Yeah.
Additional tree planted on the.
Northwestern.
Lawn space adjacent to force with a.
Can I add a comment to that, or just a request that we don't
obstruct.
So as not to obstruct neighboring signage mm-hmm .
Yes.
So.
It's not to obstruct
neighboring signage.
Thank you.
Yeah.
And I have a question, Dave.
On on the July 10th, 2 25.
Notes from the conservation commission.
And this probably should have been with the Shoreland.
Well, Shoreland conditional use permit, but they noted that the soils located around and
under the existing buildings.
Buildings are tested for contamination after building removal.
And shown to be in line with state requirements.
I read that.
And the other one in, did you read that?
Yeah, I read it in the record and you approved the conditional use permit
with.
Those two conditions.
Okay.
All right.
Without the other one is in there.
Yep.
You're all set monitoring.
Well, that's in there.
Yep.
Okay.
The monitoring well located on size decommission.
Thank you.
Yep.
You.
Already approved that.
And I already made those conditions must have been napping.
.
Thank you.
Okay.
We all set.
Ready.
For vote for a motion.
Sure.
So I moved at the request of J Kaley associates, planning, board case number
26 dash three first site plate approval.
B approved with the conditions as stated by our town planner, Mr. Sharples.
Gender from Martel.
Ryan Kelly.
Do you need more than that?
And the conduit Gwen.
Gwen.
Yeah.
Oh, sorry.
I missed end the condo conduit conduit and her Gwen.
Gwen English.
Mm-hmm I think I covered everyone.
I think that's good.
Yeah.
Okay.
I'll second, Jen.
Okay, move just second.
I
okay.
She did this.
She beat you.
Sorry.
It's okay.
She's closer to the chair now.
So she's gotta be
awake and alert.
Okay.
Now hand vote, please.
Those in favor, please raise your right hand.
2 3, 4.
2 4, 5.
Okay.
And those opposed.
One
state
okay.
Motion carries.
Thanks very much folks.
Okay, thank you for being patient
for working.
And I told no,
I know, but I have to.
I know.
Okay.
We've got that.
And then one more.
Okay.
So there
thank you.
I feel like it's already 10 30 or something.
Thank you.
Good night.
Bye.
Good night.
Okay.
To cycle.
Do this one, right?
Yeah.
Wasn't there a PPA hearing.
It's a continuance.
No, it's a continuum.
Okay.
But do they need no, we haven't.
Hold on.
Yeah.
Come here for a second.
Yeah.
They need to be continued again.
P.
E a
yeah, until we can figure out they're they're.
The ZBA.
Decision was appealed to the housing board of appeals.
Okay.
So that's going to be tied up for, you know, I don't know,
a while for months.
So
I would
let me, I, I, I gotta talk with them to see what they want
but, you know, they they'd like to continue.
So if you could just continue it until the.
September 10th meeting.
They're not gonna be there then, but at least that'll give me time to
talk with them to see, okay.
When do we table it to a date?
Certain.
Later or what we do about it, because we might have to just.
Pull it off the agenda temporarily and this, and just re-notice when it comes
back.
Yeah.
Yep.
But just give me a little time to talk to them first and just
if you could table it.
Till September 10th, that would be appreciated.
Okay.
I need a motion.
I moved that we table.
Planning board case number.
I almost did this one.
We just did.
Sorry.
Planning board case number.
26 dash seven.
To our, what, what, September 10th, September 10th, September 10th, 2026.
Meeting here in the Novak room.
Second.
We'll do second those in favor, please.
And kept by saying aye.
Aye.
Opposed.
Aye.
ABT.
It.Oh, abstentions what?
That's nine, 10 mm-hmm think Sam's upstate.
So.
Oh, Sam's, it's not here a minute.
sorry.
All right.
So
the continuation of public hearing for the application of.
The stone arch
development, LLC, for a lot line adjustment and a minor subdivision and site plan
review for the redevelopment of.
Property located at five Brentwood drive.
The redevelopment will consist of eight residential condominium units in a single family home
of single family homes.
Homes, the project includes new roadway.
Underground utilities and drainage structures.
Structures tax map 62, parcel number one 11.
And planning based planning board case number 26, 11.
Is that ready to be?
No that's continuation.
So we're already going through the first thing.
Yep.
Do you have some things here to start us off with Dave?
Yes.
Thank you.
As you noted, the, this is a.
Return.This was
am.
A while back back in.
July, I think we saw this, but anyway,
the
site walk was July 14th.
If that's helpful.
Yeah.
And I think there was the June 25th meeting or something like that.
Mm-hmm we saw this and then we kinda, you know, there's a break
We have that break.
And then the C I P.
And then
we're back here tonight for the second meeting.
The, this is for a lot line adjustment and open space subdivision for the
redevelopment of property located at five Brentwood road they're drive.
There used to be.
A a greenhouse there and some.
The project includes a new roadway, underground utilities and drainage structures.
The TRC reviewed the plans and materials submitted to the planning office.
Back in may.
And an overview of the proposed prod project was presented.
Items that we discussed with 20 foot versus 24 foot road, et cetera.
It did also go to the, and I'll get to that in a second
but it, it also went to the conservation commission.
And they voted unanimously to recommend approval.
At their July meeting of the conditional use permit.
And I,
there was a, should be a memo.
Included with the packet.
The applicant did submit a new plan set.
I've you know, the Chan, I just got back from vacation.
So I have a.
Chance to review it a little bit.
It addressed a.
Few items.
There's still a few things worth pointing out.
One is the width of the roadway and the requirement for his shoulders.
You have a Underwood engineers review letter that I haven't got to them that
I just got to you earlier.
I haven't gotten a chance to give to them cuz we just got it
That, that lists out a couple, a handful of still outstanding remaining items.
And one is regarding the 24 foot width of the roadway.
Where 20 foot they they're proposing a 20 foot wide road or 24 is
required.
There's no shoulder on one side.
They need to submit waivers for that in writing, according to our regs, we
have not, we don't have any waivers in writing.
I do not believe.
Also only two of the six driveways off the cul-de-sac shown with small turnaround
areas.
So you don't have to back out into a.
Public street.
So if they are proposing it to be public, then it can't back out
If it stays 20 feet and they ask for a waiver, then they can
keep it as a private road.
Then that provision for backing out on the street, doesn't apply.
If it's a private road, it's.
It's only on public roads,
but that's where the, you know, a discussion with them.
There's some other things about some conflicts with landscaping and.
Utilities, but
nothing, they can't be overcome there.
And then there's some discussion about some storm water that, you know, in engineering
details.
Details
and that's, and that's all I have for now.
Okay, thank you.
Thank you.
Well, Christian, you're still here.
Yes.
Unfortunately for you.
I am.
Oh, no. Still Christian Smith with Beales associates. And I'm representing this applicant on this
project as well.
With me tonight, the audience is John O'Neill from stone arch development.
And Michael Green from the greening company.
And
so David kind of went through and I, I think it is.
I think it was an initial tack after
TRC.
That the applicants wanted to go with a, with a public road here.
We have reviewed the configuration with the fire department.
And from a life safety perspective, they have no issue with it.
But I think
the easier course and
the, the one more amenable to the applicants at this time.
Would be to just propose this then as a, as a private drive.
I mean, it's, it's a very small road.
I'm sure.
D P w probably doesn't want to take care of it in any event
But that being said, we did.
Attend a conservation commission.
And planning board combination sidewalk.
At which time we did review the configuration that we have here, which.
Now proposes two of the buildings.
Buildings off McKay.
While there were a couple of co commissioners that were not thrilled about a
second.
Law or a second house coming off of McKay drive.
It seemed that the contingent of planning board members.
Actually preferred that to spread out the houses a little bit.
Added a forwarded us to.
To maintain that 50 foot setback.
Particularly to our, our butter to the east and south, excuse me, west and
south.
We still have the waiver request in for.
The, the setback
adjacent.
To the lot that we are creating, though, that's not apparent.
Parcel boundary.
So I'm not even sure that's required.
Required, but anyway,
moving on.
So we're still proposing.
Eight units.
Six now would be off the cul-de-sac two would come off McKay.
And we have proposed the.
Basically a very, very firm.
Limit of clearing and limit of what would be maintained potentially.
As a lawn space for these folks.
We do have a
collection system because the curbing is proposed on the road now.
That goes through hard pipe.
Into a, for bay and into a, for this project, a fairly large bio
retention pond.
Which is one of the, the better
BMP stormwater treatment facilities.
That meet all of the criteria.
In 9.3, the Exeter stormwater regulations.
I believe we reviewed the, the yield plan at the prior meeting.
And
based on
what we're putting into conservation.
And if you look at the property, you can kind of see the shading
It's a, just a slanted hatch.
But all of this area.
Is proposed to be conserved.
And if you've read the conservation commission's memo from the sidewalk.
They were actually quite amenable to.
Taking that land because I believe it connects to.
Conservation land either here or over here, but.
That the conservation commission would actually take on the stewardship of, of that property
as well.
So that being said, we, you know, with, with the yield plan,
we
result in a 0.7.
Bonus unit.
So we would.
Then round that up to result in the eight units that you are shown
here.
Anything else
of note from the conservation commission?
I don't think so.
Very very minor change.
Aside from the, the one.
Home being relocated to McKay drive.
And
all of the homes to the south and west now meeting the, the 50
foot setback to the parent parcel.
And with that, I'll entertain questions, comments from the board.
Okay.
Questions comments.
Comments
I'll start really?
I know, come up.
I'm curious as to why there's a driveway going into the.
Neighboring the lot.
That's on existing lot.
That's on Brentwood road.
Simply because that Gwen is part of the, the lot line adjustment with that
parcel.
He is.
The son of the owner of this property.
And he asked if
he would prefer a driveway off of the new road as opposed to Brentwood
road due to vehicles.
So will he eliminate.
The driveway off that I don't know what a plan is.
He's adding a two car garage.
And I'm not sure if he's going to eliminate that if it's gonna be
side load, but certainly he can't have a driveway on both.
So we'll have to figure that out.
Figure that one out.
Okay.
So.
Unknown
and on your houses.
There's a little
narrow.
Outline going around the perimeter of the house itself or is that the storm
drip edge or is that yes, that, so.
All those have drift edges.
Edges
is that correct?
Oh, no, I'm sorry, Gwen.
Those are the Eves.
The, the only one proposed with drip edge at this point in time.
Would be the one number 11, 11.
Why did you, why did you eliminate.
Didn't they have 'em before?
Not, not every one of them did.
I think a couple of, more of them did.
But I believe they were eliminated based on the relocation and removing one of
those units and putting it on McKay.
Now more of the, the house structures drained directly to the, the buyer retention
pond.
Hmm.
Okay.
So this, this again is.
A private road off Brentwood road.
That, that is what
the, the applicant is contemplating and thinking at this point.
No. Yes. And the other two of course are a driveway. So.
Yes, same idea.
Yep.
It was the proposed eight foot high vinyl fence.
Was that something that was agreed to by.
The applicant and
a butters or was that
yeah.
That was, yeah, I, I believe John and the, the owner of the house
that's getting a lot line investment, getting a little more land.
Work that out with those that's what they wanted.
Yeah.
And they were all also consulted on the.
Final landscape plan that was proposed.
Okay,
well, something similar to that on the development.
That's off little river road.
Yes, I think we put in a expert vegetated, but yep.
And then hoping that will grow up and maybe.
Eliminate the need for the vinyl fence, but I just was curious how that
Came about
you have 4, 6, 5 decks that are in, within the.
75 foot building wetland buffer.
Is there any way that, that, that, that those can be.
I think those are actually patios.
Gwen, are they?
Those are, oh, those are decks.
You're right.
Those deck.
Yeah.
Just can't see.
The hatch at the scale
and it's so out of focus on the screen, it's.
It's difficult to tell.
Yeah, kind of is .
That's okay.
Which just like to keep things out of the buffer.
So it's the three on the lower two on the McKay.
I think.
Are both two on McKay and I think one.
And three actually.
And the other section.
Five seven and nine.
Yep.
Five seven and nine.
Yep.
Got it.
Just wondering if you can.
Do something to eliminate that.
Yeah, actually, that's a valid point, Gwen, because.
When we, when we designed this, we were assuming the, the right of way
was the setback.
This goes private.
The, the setback then goes from the edge of pavement.
So actually I believe we can pull those units forward.
And, and accomplish that.
Okay, great.
Okay.
School bus stop, I guess.
I don't know if you've got to that point.
I'm guessing kids would have to come down Brentwood road.
That is our as.
Assumption and
don't know that yet.
The sidewalks on the other side of the road?
Yeah, the sidewalk.
Yeah.
Can I ask on that?
If we're on that,
does that a mid-block crossing you're proposing.
I'm not really sure.
What sun subdivision site plan B at the end of the sidewalk, you show
two dark lines.
Cross, hold on.
If that's the case.
On the site, PL subdivision site plan, look at the subdivision site plan B
Yep.
Mm-hmm .
Oh, that's better.
Yeah.
Oh, yeah.
Next one.
Yep.
Keep going.
Slate.
One more
overall
a
these and extra B next one.
There is.
There you go.
There it is.
What is that down at the end end of the sidewalk going across Brentwood
There's two lines.
I think that is a crosswalk.
That was that.
Came out of TRC, David.
Yeah, I remember discussing it, but I don't remember.
We, someone said put it in.
Cause it looks like this curbing the conflict.
Is it a tip down and.
Well, yeah, the, the
basically where that there's gonna be a handicap accessible landing.
Yeah.At the end of that.
So the curbing would tip down before you get there.
Yeah.
And then yes, just painted lines across.
To the sidewalk on the other side of the road.
Okay.
But in, in the event of.
A private roadway.
I guess internal sidewalks that aren't even required.
Well, it's no, it's a newly created street.
It doesn't matter if it's private or public.
Okay.
But
in that case, you gotta, you get out of a lot.
Of stuff by making it private.
I thought that was D P w what it was actually talking about putting
in that crosswalk.
Yeah, I heard, I remember that, but I don't remember it saying.
Put it in because just, just an issue with you gotta be very careful
with mid-block crossings and where you put 'em and what kind of signage goes
with them?
Is it a rapid rec.
Rectangular rapid flash and beacon.
Do you put up there?
I mean, that's what I would, the speeds.
Yeah, you probably that's right.
That's why I brought it up.
So, so.
I think we need a little more
consideration on that instead of just the two lines without any additional, unless there's
information.
There
more detail than just what I'm seeing.
There's no detail on what that crossing's gonna be as far as approach signage
or.
Flashing beacon or anything like that.
Right.
Yeah, Christian check.
Would it
yeah, no, but that, that is, that is definitively.
Yeah.
And that's just the lighting.
That is definitively gonna want be an addition to.
Yeah.
If, and if, you know,
we'd even that's the appropriate spot for it.
I mean, I, I know there's a sidewalk there, but midblock, crossing's just gotta
you gotta take a lot of consideration.
Oh yeah.
Understood Karen determining if, if they're gonna go there, you know, speeds on that
road and so forth at that.
Well, I think the issue was they wanted the CRO. They wanted the sidewalk
On this road.
Yeah.
And there's no sidewalk on that side of the street.
No understood.
So they wanted us to get them to the actual sidewalk on Brentwood road
So I will,
I will consult a, a traffic consultant.
A traffic engineer
and they, they will give us the appropriate.
Distances down each side of the road, that those are should go.
Yeah.
And whatever.
Infrastructure and to make it safe.
Yep.
Regarding, because then I'm assuming we'll, we'll take that over because.
That that's on a town road.
Yes.
So any infrastructure that will be ours it's regarding that infrastructure.
Change there.
You said the flashing beacon.
Also, if that's a bump out, I'm not sure what the spaces would be
needed, but if that could be.
You know,
a smaller version, what we have downtown.
I don't know what it's gonna be.
That's why I'm asking.
Yeah.
They're not proposing any detail at this point.
So yeah, I'm just saying things to keep in mind on that.
Bump out too.
So it's also.
Shortens the crossing distance and is a visual, additional visual indicator to cars that
there's something going on there besides the flashing beacon.
And, and can I
Dave, could I suggest also that it seems to me that
the decision on whether a crosswalk should be long on Brentwood road at that
location.
Is more of a town
decision.
Does it make sense?
Does it, you know, I don't know if that's come from planning or public
works or whatever, but it may.
Make sense for this
project.
But it may not make, there may be other locations that need crosswalks on
Brentwood road.
That the town should really have more.
Say on than us focusing on.
This part, cuz maybe, maybe putting this in will preclude.
Another crosswalk that needs to go.
To a, oh, well, this would be, they would they're being, so they would
fund this.
I understand.
But I'm saying I'm.
I'm they can pay for something and put it in.
Then we can find out that.
Well, gee, you know,
if there was a need for a Crosswork, it might have been.
300 yards down the road.
I, I don't know that.
I'm just saying.
That it, it should be more of a, you know, is it something that
Planning or the public works or somebody agrees that that makes sense.
Well, that's what I'm saying.
I think the discussion was that that they would like to see it.
Okay.
The public works representatives at the TRC.
Would they like to.
See it, what I was following up on is there's really no detail.
Yeah.
And there needs to be more detail about what this crossing and to make
sure it's safe.
Because with this, I don't really know what, what is being proposed here.
Okay.
So public works has already said, this is the best location they want.
They like it.
Well, that's what they.
Suggested at the TRC.
Now that Christian reminded me, but I was just asking about let's at the
TRC.
We make comments, but then they don't come back.They.
Go to the planning board.
And then we, you know, I, I try to make sure any.
Like that.
That's why I'm like, well, we need more detail on that.
Oh, yep.
So could I just follow up with that?
And just once the more detail is provided will D P w look at
that.
The additional detail.
We usually.
Get plans for them and send them to them.
Yeah.
Oh, just checking.
Yeah.
Thank you.
Anything in there right away, we pay particularly attention to as well.
Yeah, I just.
This is an interior to the people that road.
This is gonna happen on Brentwood on Brentwood road.
They will be included.
Yes.
Good for the public to know that it will be looked at again.
It's great that we get people to cross, you know, I I'm all for
crossing, but I just wanna make sure it's a safe situation.
Yeah, other than,
yeah.
Now I have to drive it, look prospects.
Cause I, yeah, I took up a lot of oxygen there and what's that
I said, I just took up a lot of oxygen.
So I'll stop.
No, no, no. It's all important stuff.
I just said, I.
Am trying to visualize what we have for crosswalks on that.
I drive it kind of frequently.
Stretch.
Right?
So 20 there aren't any aren't there's not, it's just at, I understand at
the intersection square where the new.
The whole, yeah.
Yeah.
And then also that's what I was thinking.
The sidewalk ends.
Ends at Washington road.
You scroll down.
Oh, you can't scroll down, but it ends.
Ends right there, right near there.
So this makes sense because.
If it's six units.
There, you know, 12 people.
12 to 20 people living there.
However many,
the other side of the road is where the crosswalk is.
So like accessibility for that is.
Yeah, I think that what makes sense.
Yeah.
But yeah, apparently road is.
The dodgy.
Yeah,
horrible.
Okay.
Do you have the
confirmation commission law.
Yeah.
I can't find one anywhere.
I've got, I'm working off a three packet here.
Okay, thank you.
I have a question just because it's been a while since we've looked at
this, can we approve the yield plan?
At the last meeting.
I can't remember.
No, we did not.
So should we look at the yield plan?
Uhoh
I don't have any, you should it's we should.
Yeah, because we need to approve that before we can approve the.
Yeah,
you need to, it says accept.
I believe, read to accept it.
Okay.
Accept.
Cause I feel like first time we at have to make a formal.
Lot of the times we'll make a formal vote.
But if you, if you approve the plan, then you've accepted the yield plan
Yeah.
You know, if, if you have any issues, you should discuss it and.
Have that discussion now.
Yeah.
Okay.
Yeah.
I seem to remember that there were some concerns and we were gonna go
look at the site.
And I don't know if we've addressed all the concerns.
I didn't bring one with me.
Yeah,
the old, the yield plan for this project.
I probably have it, but I'm, I'm all over the place tonight.
I can't.
Thank, can you kinda keep that tagged?
I will.
Okay.
What was that meeting date?
Oh boy.
Well, it could have been June 25th.
I mean, yeah, July 9th.
Was it July 9th, the ninth of the 20 June.
It was July 9th.
I think so.
Yeah.
All right.
Okay.
We've been the 23rd was canceled.
So it was July 9th?
Yes.
Yep.
Or.
Where was the 25th?
I've got the 25th.
No, it was the 25th.
June 25th.
Yeah.
I don't think you went on the July 13th.
No, you weren't there.
Oh, okay.
You met all met once in July.
Yeah, let me, let me, I'll find out definitively here in a second.
Some issues though.
I remember there were some issues and I just couldn't.
Couldn't remember if they were resolved?
Yeah.
One of 'em was the.
Her name winter street, Phillips waiver with a neighbor.
So, yeah.
But just for
between meetings.
Meetings people shoot.
That was the 25th.
Yeah.
I sort of feel like there are a lot of things that.
Have been brought up by U EI.
I and
a few things that may come up tonight that will.
Be require them to come back.
So maybe we can
table sort of table that.
Until
they seen it enough to be able to respond to them.
And there's a lot, there, there is a lot.
And.
We can keep going.
This concerns or thoughts we have on this.
Yeah, I am.
Good idea.
And one of the conservation commission notes.
They noted that the wetlands were surveyed on December 22nd.
And there was a question as to whether there'd been follow up inspection.
Inspections by the wetland scientist to confirm the results.
And was the site inspected during times appropriate to identify presence or absence of
Vernal.
Pool's.
And I just wondered if you have.
An answer.
If you can.
Supply us with an answer on that.
Yeah, I, I, I wasn't Jack bag out there
this spring.
And yeah, there, there was, there was no Vernal pools found for certain.
We could certainly get our.
Soil and wetland scientists to.
Put that into his memo, cuz
I, I am not re recalling him actually adding that to his report.
I did.
I didn't see it.
In, but I know he's been back out on site because I believe he
did a couple of adjustments for us.
Still laid up.
Yeah.
And I'm, I'm just not.
Finding that in this particular calendar time.
And we'll need to have.
There were a lot of comments again by U EI.
I on trees that were.
Placed in locations that either were.
Over utilities or there were some.
There were several concerns in the one of the U EI letters.
Well, if that's the one that came in today, I haven't even seen it
Letters.
Yeah.
Okay.
And I don't remember.
I, I did look at that one.
I don't know if the other one, but.
That it, it sounded like there's gonna need to be a lot done to
revise the landscape plan.
And you'll see that when you.
See the letter from U EI.
I, I don't know.
Let me just see
oh, wait a minute.
Three.
Yes,
it is.
It's on page three of the recent U E I.
Letter
I like 1, 2, 3, what was five, five different points.
Of trees that need to be moved.
And I guess, I guess in follow up to that, I would.
Request that
trees that they're seeing need to be removed.
If those could be.
And this this lot has been pretty heavily.
Cleared.
And I would like to
not see trees just removed and forgotten about, I'd like to see them.
Put somewhere else.
And try to re-vegetate this as best we can.
That's tough out back there.
Boy, they put somebody to sit still sitting in the.
Bucket and, you know, they were small trees at one time.
Yeah.
So it's that kind of a mishmash up there?
Yes, there's no.
No order to right.
Yeah.
Anything else we need to be looking at.
I have a question on the conservation.
Commission letter from August 12th.
12th.
It's the last paragraph.
Thank you.
Are we supposed to be getting more information from the applicant?
On the language of the conservation land.
They voted unanimously that they support in concept.
Yeah.
Right.
They were looking for.
What that language would actually be.
The charm.
So isn't that something eventually comes to you, Dave, that it, well, Kristen.
And
I can't see you.
Yeah.
So that those planning board doesn't have to look at that.
That's something that happens really.
What happens?
Oh, you can.
Yeah.
Okay.
Well, no, but typically it would just.
Well, yeah, because we don't even know what kind, what it is.
It says what type of deed.
Easement terms, conservation boundary, correct?
Yeah.
There's a few questions.
So at some point I would like to know what.
What the crime is for the bonus is if the conservation commission is willing
to accept the land, you can get a bonus.
Mm.
Mm-hmm a density bonus.
Mm-hmm and, and they are willing to accept it in concepts, in concept
move along with showing a units instead of.
Seven one is the density bonus.
But yet at some point we, we need to know what that yeah, because
in constant Pete actually is gonna say yes.
Yeah.
So if we can get that clarified at some point,
yeah.
I mean, typically the.
The concert or excuse me, the.
Easement documents, conservation documents.
Those get done.
Once we're
stopping, moving trees, things of that.
Yep.
Got it.
Just we're we're checking off a list of what we're looking for and that
is.
Something that absolutely they were, they didn't have.
The information when you talked to them, I watched the meeting, right.
Because, and that was one of the things that got worked out at the
sidewalk is because we don't know if they.
Want
and conservation easement and.
Deed restriction, et cetera, et cetera.
Until we work with them and I think we understand what they're gonna be
comfortable with.
And now it's just a matter of John to get his attorneys to.
Draft the appropriate language.
Great.
Yeah.
How about number three commission also noted strong preference to adopt this plan.
As presented, avoiding the development of the second lad off.
Of McKay drive in order to preserve larger contiguous wetland and wetland buffer complex
without encroachments.
To support settlement retention.
And encourage groundwater recharge.
Yeah, that was one of the points of my.
Introduction Mr. Chairman.
And
while there were a couple of commissioners that were not thrilled about that,
the, the contingent of.
Planning board members.
Now I wasn't at the sidewalk.
My, my.
Senior engineer.
We noticed that John Morgan.
Morton.
He was very good by the way.
He said that a number of planning board members, and maybe it was just
a couple planning board members.
I don't even know how many of you were able to make it outthere.
But we're actually very much in favor of that.
Second unit out on McKay drive.
Yeah.
Because,
you know, it's, it is not affecting wetlands itself.
Right.
And the buffers on those two front.
Proposed thousands out there.
You know, they're, they're just, they're not in that great shape because they're right
next to paragraph.
Photograph, but anyway.
Okay.
Yep.
We, we understood what the conservation commission's.
Physician was it, it just seemed that this board's.
Board's position or the agents that were there were, were counter to that.
So that's what we ended.
We always request
the marking of trees that are over.
20 inches in diameter.
To be noted on the existing condition plan.
I know that this site was.
Cleared , but I don't know about the two lots on McKay.
I, I didn't notice.
Yeah.
I, I will check.
Can you check and see if they're in?
Yeah, I'll take a look at that because I, I know that.
That civil works is aware of that requirement.
Yep.
Yeah.
I I was on the sidewalk
could well be Glen that they, they picked him off with the survey.
Points, but didn't process it through text that shows up on the drawing.
I'll double check mm-hmm I'll mark.
That that would be great.
Yeah, you did show three.
Coniferous trees on the
existing conditions plan.
We thought those were them.
But anyway, they, they didn't identify 'em as 20 inches or better, but
OUS trees they're on.
They're on sheet.
Well, they're on multiple sheets.
They're on the lot line adjustment sheet,
existing conditions.
Yeah.
So I thought those I'll have exist to find out well, we'll confirm that
but I thought that's all that exists.
Right?
Which ones meet the 20 inches and which ones do.
Not
because we talked about that at the TRC as well.
Thank you.
Other questions, concerns.
No, just if we can get a response to the letter that was handed
out tonight.
You know, before
with time to review it before our next oh, that was this one here
Yeah.
Okay.
Yes.
We had a handout.
No, I'll put it someplace.
Oh, it's over here.
Yep.
Anybody from the public, let me open it to the public.
Anybody in the public like to speak about this particular project?
Don't all speaker once.
well hearing none, then we're all set with the, at this point, I'll close
Well, I'll leave it open.
So just, I know we'll probably look at the yield plan at the next
meeting, but just to be clear is so the yield plan dated
February 20.
26.
Is that the one we're using?
Cause I'm only seeing
I'm seeing nine lots on that one.
And then 10 lots on the proposed.
But maybe I miscounting.
This should only be seven.
Well, so I'm including the two lots on the street.
Oh, the lots, the, the lot line adjustment lot.
And then the lots being carved.
Right.
So, yeah.
So.
There should be nine seven.
New lots.
Yeah.
And then there's eight new lots.
Are there eight new lots on your proposed plans?
Eight new buildings.
Yes.
Yes, because we're, we're proposing.
To enact the 10% density bonus.
Based on the fact that we're putting over 50% of the land in the
conservation.
Got it.
Okay.
I think I, and doesn't one of the units exist the bottom, right?
One you're counting as.
A unit in the yield plant.
Yes.
Don't you move that lot line.
That's what I thought.
Yeah, yeah, yeah.
Okay.
Yes.
Just.
So there's already one of those long units.
There.
Okay.
So, you know, when you get to yeah, so you get to nine, but
it's actually eight new ones cuz one of 'em already exists.
Right?
Okay.
So the bonus gets you nine?
No, the bonus gets you the eighth one bonus gets you eight new ones
Eight new ones.
Yeah.
Remaining.
Land
after subdividing off the parcel that used to have all the greenhouses
you could get.
But on top, there's already.
One existing.
So it's a little confusing.
I'm gonna take your work a little bit.
Yeah.
I, I don't know what happened tonight, but yes.
Okay.
Yeah.
I think what you need to, you know, just, just.
Do you like, you know, the, the, the yield plan.
Where the lots and the configured do they meet the zoning mm-hmm and
so forth?
Mm-hmm that's what you determine.
One, one really quick question.
On mm-hmm the lighting plan.
You have a light.
At the end of the road at the intersection?
Yes.
Is that that's not a, like a regular utility pole.
It's the pole Mount.
That you have pictured, correct.
That's looked at is yep.
Okay.
That's what I thought.
Okay.
What's the condominium like
yeah, pretty much.
That's it.
All right.
What's interesting.
Marty is
I talked to John Bell.
I was talking to.
D P w and they have resurfacing.
Brentwood road next year, and we're gonna do it this year, grind it, but
they thought they would tie it into what we're doing.
So at that point it makes a lot of sense to.
Work on that, that crosswalk situation.
Does that mean I have to drive up that bumpy road for the next
year?
Well, he's in the spring.
Oh my gosh.
.
It's only that short piece.
I think they're grinding though.
I did say from the, from the dam all the way up to Crestview
I think, and that's this year, and then they're gonna continue next year, which
will take it up to, so you might be all right then.
Great.
and I just read that the bridge isn't gonna be redone until right
2032 or something.
It's way.
That's way off.
and that's a moving target as well.
Yeah, that's a moving target.
As well main target.
Yeah.
Oh, well,
.
Just what it is.
Okay.
I think about a point where we.
Need to continue this case.
Your honor.
Do we know where something continue to, to ask more or to what date
To
that you probably wanna talk to the applicant first couple things.
May I?
Yeah.
First you want, it's the, it's been six since, since it's only the second
meeting, but it's been, but it's been six.
It's been a long time.
It's been 60.
Three days.
So the 65 day statutory clock is up in two days.
So you need to ask the, you know, applicant to agree to an extension
which I believe the.
You know, they got plenty to respond to here, so, but I I'll leave
that to them.
Okay.
And I think you make sure you get that on the record, agreeing to
that.
And then.
When would you be
when you'd be able to turn around and get us plans?
Plans, you know, cuz the next, for example, the next meeting is September 10th, but
we need we'd need.
Response to all this stuff by September 3rd.
I mean, can you do that?
And so by next Wednesday,
That's what I'm asking or, or are you table it till September 24th?
yeah.
Yeah, that was the 24th.
Yeah.
September 20.
And do you okay with a, an extension to the 65 day statutory,
give us an extension.
Absolutely.
Thank you.
Okay.
So back show
there.
Okay.
Do you want, is he looking for a motion?
I couldn't hear.
Can't tell.
I, I, I know, I'm sorry.
I couldn't hear.
Okay.
So I move.
That we continue planning board case number.
26 dash 11.
To
our September 24th.
2026 meeting
at 7:00 PM in the Nova room.
Second second.
Okay.
We've got a second.
Everybody in favor, please say aye.
Aye.
Opposed obsessions the aye heaven.
Thank you.
Thank you, gentlemen.
Thank you.
Folks ladies.
Oh,
well, at least we have the propensity.
Next time won't be taking.
You never know.
Yeah.
I don't even like myself.
.
All right.
Let's see now.
Thank you.
Very much.
Thank you.
Have a good holiday weekend.
Don't forget to vote.
Oh, yeah.
Voting day adapted.
Okay.
Master plan discussion.
Is there anything to discuss about master plan?
Nope.
Okay.
Land use and regulation on just on that beat.
Do we wanna schedule another meeting?
Our next meeting?
I thought you said.
They're going to start being on the planning board meeting day.
I, I, that's what I proposed that we would do that.
I just.
Are we all good with that?
I mean, I'll, I thought everyone was, yeah.
Okay.
Well, we haven't sent any invitations out or anything, so I'll, I'll follow over
here.
With you.Okay.
Now follow up with Don.
Yep.
Okay.
Call a meeting.
Okay.
And hopefully we get
a quorum.
Yeah.
Okay.
That's a good segue to the quorum point.
Is there an avenue?
To expand that have alternates so that corn be met more regularly.
I mean, is there an well.
I don't suggest committees are a quorum of the planning board, cuz then you're
not a committee anymore.
You're the planning board.
Well, I get it.
So as a, as a group of seven,
a quorum is four.
So you want your committees usually less than a quorum?
Not saying you can't do it, but usually it's like, then, then it's a
planning board meeting.
Yeah.
So I guess I would.
Meant more of like having, cause it seems like all alternates you mean?
Yeah.
Alternates.
It seems like the MPO C meetings.
Meetings come and go because of availability.
So if there's an alternate that could be on that.
I'm not sure what the.
Method for that to happen would be, well, it would be an adjustment to
the
rules of procedure, cuz that's where.
Your
right, right.
Yeah.
That's where it lives.
That's where you created the N POC mm-hmm and that's where it lays
forth.
That there's three members and.
No alternates are identified.
So you'd probably want to just, you could change that and add one and
I don't know, chair Mr. Chair, or if anyone knows the, the process for
that, is that something that happens at a meeting tonight right here?
Oh no, you, you gotta notice.
It.
Okay.
You, you, you you'd say what you want and I, I could.
Prepare like, you know, we'd have a dis let's have a discussion and maybe
the next meeting, I'll just throw it on the agenda and you can discuss
it.
Okay.And I'll be ready.
Yeah, that sounds great if that's yeah.
So just to be clear, it's
to, to discuss the next meeting.
Adding alternates to the M P C.
Adding NAL adding NAL the N POC.
I dunno how many.
Yeah, but then the tricky part with that is I, I didn't notice
I'm thinking about it now.
Cuz that just, you know, that first I heard that.
Yeah.
Well, if the alternate shows an all three member shows, then it's a planning
board meeting.
Mm-hmm so one person couldn't, I.
Mean the alternate could step out or just, yeah, just not be part of
the board.
I, I just worry about that.
Cuz then it's a planning, you know, like then the, then you have a
quorum that you.
Know you can, so it is just, you just avoid subcommittees having a quorum
of the main board.
I think we can consult.
I think that can be solved for.
I think it'd be worthwhile getting M POC.
Having a little more regularity in that meeting if the
bill having, having more regularity in that meeting, if an alternate.
Yeah.
I mean, they, in all fairness, they, they, they met regularly.
For a very long time and you know, and it, oh yes.
You know, so, and sometimes so I, I don't think, I think it's fairly
new that, you know, and it was the.
Summer.
Yeah.
And it's been the summer and, and so forth.
And there hasn't been a lot of business, you know, with, with them.
So, and also just thinking ahead too, to like,
future master plans and just making sure that that committee can work as well
as it can.
Well, future master plans is a different, different, whole different issue.
That's a master plan steering committee.
That's not the master plan oversight committee.
Oh, I know, but I'm saying that's okay.
Presuming the master plan oversight committee continues in the future.
If that's structured in a way to give it success by having.
Appropriate.
People on it, appropriate number of people on it.
Yeah.
I mean, I, I, you know, I mean, I'm not trying to, you know
argue like, but I think we've been very successful at the master plan.
The 2018 master plan was great.
We we're actually doing it again because we've either completed or.
Working on every, every task in there.
I don't know what other town ever did that.
So I, well, I, you know, I agree where you go and I, you
know yeah.
But.
Said, I, I think that was very successful, so, and we will continue to
be, yeah, we can talk about that next one.
Yeah.
Can I ask for a question though?
I just, now I'm confused.
Are we looking to add.
An alternate that we already have.
No that they, they ask.
And I gotta look into this cause I don't recommend subcommittees having quorums of
boards.
That's just.
No, I get it just so I'm trying to understand where the extra alternate
or the alternate he was asking alternate to the M P C.
So a three member, M POC, still three members, but an alternate to fill
in when a regular, one of the three regular members can't attend.
I got that part.
I just didn't know where the alternate was coming from.
So it's separately planning, planning, I would imagine.
Well, that's what I'm trying to clarify it.
Would've to Sam.
Could sorry, Sam, I'm not volunteering you, but I'm using you as a example
If Sam wanted to fill that, it would be somebody.
Already on the planning board.
Oh yes.
I forgot to say that's a great point.
Okay.
But I was just going, I do my report, the next slide board meeting
and committees.
Don't wanna get it.
Straight the subcommittees are of the, from the board.
Yeah, I here, I just wanna make sure we're all on the same table
Yeah.
You can't get a outside resident to.
Act as an all.
Thank you.
But if you have to be, that's not what you were saying, but if
you, no, I went to three people intendance just wanna make sure.
And let's assume I'm the.
Alternate.
So Aaron calls me one month and says,
gee, I've got an appointment.
Can you.
Be the alternate.
Can you fill in for me?
Yeah.
The first thing I'm gonna say is, okay guys, what'd I miss.
Right.
I mean, why effective is that?
Because I can't,
I won't be up to speed.
No continuity.
Yes, no continuity.
They're not televised.
They're not recorded.
No. Okay.
So only meeting
medicine's so big that you can't you're right.
Well, you know what?
We've got.
Until the next meeting to figure out the logistics.
Okay.
Yeah, that's put it on.
We'll put it on the agenda.
We'll we'll have a discussion about it.
Okay.
If there's, and I'll research it a little bit this way, just to see
Yes, but that's a really good point, Sam.
But we'll figure out how to, how to make that work out better.
Okay.
Any field modifications?
None requested none requested.
No bond letter, letter, significant reductions of releases.
None requested.
Okay.
I'm looking for a motion to.
Ajour oh, I, one thing I wanted to make it a correction to the
minutes.
Cause we didn't discuss the minutes from the seven, nine meeting.
When that's what I was just gonna bring up.
We're not tonight.
It's not, no, it's not.
It's it's not up for discussion tonight.
We're we're it's gonna be, you're gonna get 'em in your packet and.
You'll discuss 'em on the 10th.
Oh, okay.
Yeah.
I have some too.
And I think Marty did so, but there are two there's this July 9th.
And the sidewalk, the June 14th sidewalk.
Yeah.
There's two sets of minutes that didn't get on the agenda.
We didn't post it.
So we're just, we're putting it on September 10th.
Got it.
Thank you.
Okay.
Motion to adjourn.
All right.
Good second.
Thank you very much for coming this evening, everybody.
We stand adjourn.
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