1 00:00:01,710 --> 00:00:24,110 And I, Andrew, from our district engineer, connection group, and then the pinnacle team on the line here as well. So we can call the meeting to order at 11.02 in the morning. Jake has the agenda up on the screen here. 2 00:00:26,190 --> 00:00:30,930 For your review, that was updated in recent yesterday. 3 00:00:30,930 --> 00:00:38,190 We look for approval of the agenda unless there are modifications to be made by the board. 4 00:00:39,750 --> 00:00:40,890 Motion to approve. 5 00:00:42,090 --> 00:00:43,330 Ms. Suckett. 6 00:00:44,830 --> 00:00:45,190 Second. 7 00:00:46,810 --> 00:00:47,090 All second. 8 00:00:47,090 --> 00:00:47,450 All in favor. 9 00:00:48,730 --> 00:00:49,930 All right. 10 00:00:50,150 --> 00:00:51,050 All right. 11 00:00:51,470 --> 00:00:52,050 Thank you. 12 00:00:52,150 --> 00:00:53,030 Agenda approved. 13 00:00:54,070 --> 00:00:56,870 Public comment on non agenda items. 14 00:00:56,870 --> 00:01:01,230 don't see any public on the line. If anyone would like to speak as a member of the public, 15 00:01:02,130 --> 00:01:03,950 please do so at this time. 16 00:01:07,120 --> 00:01:09,960 Hearing none, we'll move to the action items. First thing is 17 00:01:09,960 --> 00:01:15,380 approval of the minutes from the last meeting on July 16th. Those were in the board packet that was 18 00:01:15,380 --> 00:01:22,000 sent out. If there are no questions on the minutes, we'd entertain a motion to approve, please. 19 00:01:24,420 --> 00:01:31,580 I'll move to approve. Second? Second. All in favor? 20 00:01:33,680 --> 00:01:40,240 All right. Thank you. Moving on to our 21 00:01:40,240 --> 00:01:44,240 contracts here, Megan, did you want to walk through those? 22 00:01:46,920 --> 00:01:50,050 Yeah, of course. Good morning, board. So we're 23 00:01:50,050 --> 00:01:57,870 to item 2B, which is the approval of, oh, sorry, the contract with Rocky Mountain Power. 24 00:01:58,250 --> 00:02:04,430 So this is basically their form contract, and they weren't interested in any changes, 25 00:02:04,690 --> 00:02:07,670 and that's okay. It meets compliance with Utah law. 26 00:02:08,210 --> 00:02:14,430 So one thing we are doing in addition to this contract is approving a procurement finding by TPP 27 00:02:14,430 --> 00:02:19,650 P for a sole source award since Rocky Mountain Power is the only power distributor you have 28 00:02:19,650 --> 00:02:23,910 the choice to work with. You're going to work with them. Happy to answer any questions 29 00:02:23,910 --> 00:02:26,990 or have anyone else fill in additional information if you'd like. 30 00:02:31,410 --> 00:02:37,450 Okay. Looking for a motion to approve subject to final legal review and a finding by the 31 00:02:37,450 --> 00:02:38,270 Procurement official. 32 00:02:38,270 --> 00:02:41,190 So moved. 33 00:02:42,030 --> 00:02:42,710 Second. 34 00:02:43,710 --> 00:02:44,770 All in favor? 35 00:02:45,790 --> 00:02:46,130 Aye. 36 00:02:47,030 --> 00:02:48,050 Thank you. 37 00:02:49,050 --> 00:02:55,210 The next item we're on to is the Jordan Basin Improvement District. 38 00:02:55,790 --> 00:03:03,110 This has to do with the roads in the promenade, which are a little bit less wide than would normally be required. 39 00:03:03,350 --> 00:03:05,850 I think the difference is about two feet in width. 40 00:03:06,450 --> 00:03:11,470 So, Jordan Basin Improvement District wants the PID to enter into this contract saying 41 00:03:11,470 --> 00:03:16,250 if something happens way, way in the future and for whatever reason, they need to rip 42 00:03:16,250 --> 00:03:20,150 up those roads to get to their easement area, the PID will be responsible for that. 43 00:03:20,810 --> 00:03:25,950 This has already been approved by Jordan Basin Improvement District here for your approval 44 00:03:25,950 --> 00:03:28,830 today and it sounds like someone else wants to jump in, so please do. 45 00:03:29,810 --> 00:03:34,490 Oh, I was just going to clarify, it's not if they have to rip up the roads, it's if in the 46 00:03:34,490 --> 00:03:39,250 area that they would in the space they would normally have, the encroachment areas and the exhibit 47 00:03:39,250 --> 00:03:45,290 actually details very specifically those encroachment areas that if they have to move utilities 48 00:03:45,290 --> 00:03:50,670 in those encroachment areas that we would essentially bear the burden of the additional cost 49 00:03:50,670 --> 00:03:55,550 that that has borne so it's not any repairs it's it's kind of the incremental cost. 50 00:03:56,810 --> 00:03:59,990 Thank you for that clarification Robert appreciate it. 51 00:03:59,990 --> 00:04:00,210 Yeah. 52 00:04:01,770 --> 00:04:03,410 So looking for a motion to approve. 53 00:04:06,010 --> 00:04:07,690 I move to approve. 54 00:04:10,210 --> 00:04:10,490 Second. 55 00:04:12,940 --> 00:04:13,520 All in favor? 56 00:04:14,640 --> 00:04:14,840 Aye. 57 00:04:17,140 --> 00:04:17,740 Okay. 58 00:04:17,920 --> 00:04:22,220 The next item is your standard six additional services. 59 00:04:22,220 --> 00:04:23,600 Addendum with Kimlee Horn. 60 00:04:23,760 --> 00:04:25,420 This is for the promenade area. 61 00:04:26,160 --> 00:04:29,100 Do you want mine Jake going to the exhibit for this item? 62 00:04:29,540 --> 00:04:30,260 It's exhibit a. 63 00:04:33,870 --> 00:04:39,370 And this had been sent around via email by Zach and everyone agreed that this needed 64 00:04:39,370 --> 00:04:39,930 to be added. 65 00:04:40,130 --> 00:04:43,670 If you go a little bit lower, you can see the cost of the services shake. 66 00:04:46,690 --> 00:04:49,810 Right, there's perfect 152,000. 67 00:04:52,750 --> 00:04:57,150 And maybe I can just explain this for context a little bit, unless Zach, you're going to do 68 00:04:57,150 --> 00:04:57,430 that. 69 00:05:02,000 --> 00:05:08,940 So when we're trying to establish a clear process for draper understanding how they're 70 00:05:08,940 --> 00:05:15,240 going to validate that these horizontal improvements will, you know, they'll accept at the end of the day. 71 00:05:15,840 --> 00:05:20,480 The question arose on who's doing construction administration. Kim Lee Horn did the engineering 72 00:05:20,480 --> 00:05:27,500 for the infrastructure, but there was nobody that was doing the construction administration. So here, 73 00:05:27,660 --> 00:05:31,040 we've requested them to give us a puzzle, and that's what we're looking at here. 74 00:05:35,040 --> 00:05:40,200 Yeah, and we've backed channel just cost on this. This is, I think, a reasonable cost for the work. 75 00:05:40,200 --> 00:05:49,100 work. So I don't have any issues or comments. So is this a not to exceed amount or is this 76 00:05:49,100 --> 00:05:56,660 just an estimate as we go forward? It says estimated fee. Yeah, I think it's the latter 77 00:05:59,740 --> 00:06:05,220 Okay, so who's burdened on the actual costs of that? 78 00:06:05,520 --> 00:06:07,460 I think it's from our side. 79 00:06:08,640 --> 00:06:13,540 And the Aaron and those management construction. 80 00:06:14,460 --> 00:06:19,330 Okay, I think maybe I could speak that to Jay. 81 00:06:19,510 --> 00:06:23,510 I think it really does come down to the performance of the contractor and the management of that. 82 00:06:24,010 --> 00:06:24,250 Right. 83 00:06:24,250 --> 00:06:31,550 If they fail tests and they have to be on site more and hold additional meetings, then that cost will go up. 84 00:06:34,510 --> 00:06:35,110 Yeah, understood. 85 00:06:35,990 --> 00:06:38,470 Which then you would push back on to the contract. 86 00:06:38,670 --> 00:06:39,190 Contractor. 87 00:06:39,430 --> 00:06:41,410 Yeah. Got it. Thanks, Mike. 88 00:06:43,750 --> 00:06:46,190 And the other thoughts or comments on this contract? 89 00:06:49,200 --> 00:06:49,860 I'm good with it. 90 00:06:51,160 --> 00:06:52,960 A motion to approve the contract. 91 00:06:53,700 --> 00:06:54,380 I'll second. 92 00:07:01,080 --> 00:07:01,820 All in favor? 93 00:07:01,820 --> 00:07:05,240 All right. 94 00:07:11,330 --> 00:07:20,770 All right. Our next item here item E is adoption of the resolution for eligible costs. That's cost certification number seven. 95 00:07:21,510 --> 00:07:31,190 Jake, if you could move to that part of the packet, please. And Andrew, would you like to walk us through this cost certification? 96 00:07:32,430 --> 00:07:39,070 Yeah, sure thing. So we received some costs from Arcadus and in the events, can we horn, 97 00:07:39,370 --> 00:07:48,190 Maynard Nexon, Selbert Perkins, and Snell and Wilmer, totaling 274,695 dollars and 24 cents. 98 00:07:49,030 --> 00:07:55,670 I know that amount, we found 137,072 dollars and 87 cents digital capital service costs. 99 00:07:57,330 --> 00:08:04,190 And these costs all relate to master planning, design, phase one, contract negotiations, 100 00:08:07,510 --> 00:08:12,790 and the event area, promenade, and H3A as well. 101 00:08:14,870 --> 00:08:16,790 A couple of portions of H3A. 102 00:08:17,270 --> 00:08:18,230 Yes, yes, that's correct. 103 00:08:29,910 --> 00:08:30,330 Any questions? 104 00:08:30,330 --> 00:08:30,550 Any questions? 105 00:08:30,550 --> 00:08:31,130 Any concerns? 106 00:08:36,610 --> 00:08:40,190 Is there a motion to approve, cost certification number seven? 107 00:08:42,890 --> 00:08:43,970 All motion to approve. 108 00:08:43,970 --> 00:08:45,010 second. 109 00:08:48,690 --> 00:08:54,370 Second. Second. All in favor? All right. 110 00:08:57,960 --> 00:09:01,700 Thank you. Then we have the award of contract 111 00:09:01,700 --> 00:09:07,000 for construction of the event venue. Aaron, is there anything you'd like to say about 112 00:09:08,440 --> 00:09:17,340 this item? Yeah. Yeah. Thank you everyone. Before you jump in, I sent you a text to 113 00:09:17,340 --> 00:09:23,060 to let me go, but I'd like to have Megan just kind of take us back through what we went through 114 00:09:24,300 --> 00:09:29,640 late last year to deliver approval. So this in many ways, this is a ratification 115 00:09:30,200 --> 00:09:35,060 and then an update on where we are. But Megan, would you sorry to interrupt your error, but 116 00:09:35,060 --> 00:09:40,220 we kind of take us through where we've been leading up to today before we go through that. 117 00:09:41,340 --> 00:09:42,980 Yes, of course, happy to. 118 00:09:43,900 --> 00:09:50,660 So, at your meeting on December 3rd of 2025, you approved the RFP submitted by latent 119 00:09:50,660 --> 00:09:54,120 construction to construct the event venue. 120 00:09:55,040 --> 00:09:59,460 And then Aaron and his team went to work and there have been many, many contract negotiations 121 00:09:59,460 --> 00:10:00,520 over that time. 122 00:10:01,080 --> 00:10:07,040 And here today you're going to be approving the form of final AIA contracts so they can start 123 00:10:07,040 --> 00:10:08,400 putting shovels in the ground. 124 00:10:09,140 --> 00:10:15,640 But as Jay said, in many ways, this is a ratification because the RFP was approved in December, 125 00:10:15,680 --> 00:10:19,340 it's been so long we all forgot to bring it back to you here today. 126 00:10:20,060 --> 00:10:24,340 So I'll turn over to Aaron and thank him and his team for all the work they've done to get us here. 127 00:10:25,420 --> 00:10:26,000 Thanks, Maggie. 128 00:10:27,100 --> 00:10:34,930 I mean, long and short, you know, we awarded Light and we've been grinding on this thing trying to get designed, 129 00:10:34,930 --> 00:10:36,430 and get through design, get to our cost, 130 00:10:36,610 --> 00:10:39,110 get to our contract, and get shovels in the ground 131 00:10:39,110 --> 00:10:40,290 so we could hit booking windows. 132 00:10:41,190 --> 00:10:42,050 And I think we're there. 133 00:10:42,290 --> 00:10:45,710 So we've got the cost on the full 95% CDs 134 00:10:45,710 --> 00:10:48,170 we're still working through some value engineering stuff, 135 00:10:48,890 --> 00:10:50,150 pretty decent amount of that, 136 00:10:50,310 --> 00:10:51,870 plus some supply stuff from OBG. 137 00:10:52,210 --> 00:10:54,370 In the meantime, we've all spent negotiating this contract. 138 00:10:54,950 --> 00:10:58,090 At this point, the contract language is done and final. 139 00:10:58,350 --> 00:11:00,890 We've got a couple exhibits that we still need 140 00:11:00,890 --> 00:11:05,690 to vet out and finish, like going through the quals, the schedule. 141 00:11:07,270 --> 00:11:10,930 That's about it, so like a couple of other exhibits we need to finish, but as soon 142 00:11:10,930 --> 00:11:14,610 as we have those, we would like to proceed with executing this contract. 143 00:11:15,290 --> 00:11:15,730 I 144 00:11:20,020 --> 00:11:22,520 don't know if anybody else needs any more history on it. 145 00:11:23,160 --> 00:11:24,440 I have some questions. 146 00:11:25,620 --> 00:11:25,740 Yep. 147 00:11:26,520 --> 00:11:29,520 So this was a CMGC contract, is that correct? 148 00:11:31,140 --> 00:11:49,380 Yes. Design build. Design assist. Contract. Okay. So they've gone out to various subcontractors with a 95% CDs and received multiple bids. Oh yeah. And we have that included in the information that we can review. 149 00:11:51,020 --> 00:11:54,100 You know, I haven't asked for the full complete bid sets. 150 00:11:54,820 --> 00:11:58,960 You know, a lot of the GC, sorry, the subs, we awarded along the way. 151 00:11:59,520 --> 00:12:09,220 So we awarded, you know, well, it's late in concrete, but electrical plumbing, steel, the main, you know, elevators. 152 00:12:09,640 --> 00:12:16,180 We awarded under design assist through Precom. They were competitively bid. We interviewed and they were awarded. 153 00:12:16,180 --> 00:12:21,600 finishes all of the, they've kind of had them in tow, but yeah, they receive multiple 154 00:12:21,600 --> 00:12:25,620 bids and I reckon request the cheats we need them. 155 00:12:26,720 --> 00:12:33,020 I'm just, when you're establishing a GMP, I'm used to, you know, kind of a bid package, 156 00:12:33,020 --> 00:12:33,440 right? 157 00:12:33,660 --> 00:12:39,660 With leveling, it's in showing who was the low bid and then you can put together that 158 00:12:39,660 --> 00:12:41,460 calculates to the bottom line. 159 00:12:43,570 --> 00:12:44,930 Is this for a GMP? 160 00:12:45,510 --> 00:12:47,150 is a JMP contract, yeah. 161 00:12:49,410 --> 00:12:51,570 And we have the breakdown on cost. 162 00:12:56,060 --> 00:12:57,140 Is that part of the packet? 163 00:12:58,820 --> 00:13:02,900 It will be, it's, their SOB is going to be as an exhibit. 164 00:13:07,740 --> 00:13:09,800 Okay. Mike, could you talk about 165 00:13:09,800 --> 00:13:17,900 as a part of this packet? Yeah. I was. That's a usual, usually a giant file, right? 166 00:13:20,340 --> 00:13:21,040 I mean, 167 00:13:21,040 --> 00:13:24,900 seen that or reviewed it. I don't know if anybody else has. 168 00:13:26,340 --> 00:13:33,780 I've been in it. I've been in every one of the meetings when we've gone through the depth of coverage on all the big categories. 169 00:13:34,600 --> 00:13:38,920 Yeah, and FF and EY we selected it. 170 00:13:39,140 --> 00:13:50,600 Typically what we get Mike as we get a full breakdown division by division of all the costs and we track that through the if through every 50% progression of the drawings and estimate, right? 171 00:13:50,600 --> 00:14:13,040 And we get our full variance log. We go through it and we tack problems and get our VE list together and we end up at a schedule of values, which I would share if I could apparently I can't know I understand I understand that Aaron. I'm just looking for the backup that proves that we've gone out to multiple subcontractors to validate that we follow the procurement process. That's all. 172 00:14:13,040 --> 00:14:13,780 Yeah, 173 00:14:16,720 --> 00:14:25,080 I can get that. I thought, you know, I thought that we went through that basically public for here in process when we awarded late and in a competitive bit process. 174 00:14:30,230 --> 00:14:44,830 We did, we did do that and J and Aaron are telling us I think on this call that we've gone back to multiple parties, multiple times on all of the major categories of subs. 175 00:14:44,830 --> 00:14:54,750 Mike's to your point Mike, it's not in this packet and if we need to, it's not hard to 176 00:14:54,750 --> 00:14:55,910 suggest it. 177 00:14:55,990 --> 00:14:56,310 Not hard. 178 00:14:56,870 --> 00:14:59,050 Yeah, it'll take light in a bit. 179 00:14:59,050 --> 00:14:59,970 I would 180 00:15:03,860 --> 00:15:09,800 We move rather than kind of delay, just from a timing perspective, subject to, you know, just 181 00:15:10,360 --> 00:15:14,740 compound calculation. I can share now, if you'd like me to walk through what I have. 182 00:15:17,010 --> 00:15:17,170 Let's 183 00:15:17,170 --> 00:15:22,650 do. I just want to give a couple of trades just to see what we have. 184 00:15:27,120 --> 00:15:28,120 Yeah, Mike, I don't 185 00:15:28,120 --> 00:15:35,100 have a breakdown by trade of, okay, I mean, this list out who was awarded, but it doesn't 186 00:15:35,100 --> 00:15:38,940 list out all the other numbers that we got. 187 00:15:43,980 --> 00:15:45,980 This is how we've been we've been tracking it 188 00:15:46,580 --> 00:15:53,160 with Layton. Got some accepted the all their breakdown of numbers. We've got some push and pull. 189 00:15:53,260 --> 00:16:00,340 I'm trying to get rid of the builder's risk number. We got another 1.7 million in pending VE. I think 190 00:16:00,340 --> 00:16:02,280 one and a half is really viable. 191 00:16:06,320 --> 00:16:12,020 So I think we're going somewhere around 88. But we got to work on 192 00:16:12,020 --> 00:16:15,580 that so it's it's 90 million just over 90 million dollar number. 193 00:16:19,220 --> 00:16:20,940 Okay I mean yeah I would 194 00:16:20,940 --> 00:16:28,520 like to see additional information after the you know to validate that they have going 195 00:16:28,520 --> 00:16:32,640 out to a public process and receive multiple bids per scope. 196 00:16:44,380 --> 00:16:45,760 I'll I'll get that together 197 00:16:45,760 --> 00:16:54,000 and send it are you looking to see every every bid the actual bids from all the subs. Well usually 198 00:16:54,000 --> 00:17:00,140 they just usually they'll have a leveling sheet that lists all the subs that bid per trade. 199 00:17:00,940 --> 00:17:08,100 And then behind each trade, they'll have the awarded low bid from that actual subcontractor. 200 00:17:08,660 --> 00:17:11,660 Yeah, I know what you're looking for. We haven't asked them for this, so it's going to take 201 00:17:11,660 --> 00:17:15,740 them some time to prepare it and make sure it's clean. Yeah, they should be very familiar with this 202 00:17:15,740 --> 00:17:20,280 process because they do a ton of public work. What 203 00:17:24,730 --> 00:17:27,430 else do we need to see? You know, 204 00:17:28,930 --> 00:17:34,150 Megan, you've been through the full contract. Does anybody else, does it need to be sent out? 205 00:17:35,550 --> 00:17:36,510 No, I'm good. 206 00:17:39,350 --> 00:17:47,630 Yeah, I'll just add that both myself and Adam Richie on behalf of the PID have reviewed the contract many times. 207 00:17:47,850 --> 00:17:54,430 And we feel really good about the language and both have legal secretaries doing final clean ups as late as yesterday afternoon. 208 00:17:54,850 --> 00:17:57,950 So feel really good about the contract, ready to move forward. 209 00:18:00,000 --> 00:18:02,580 Yeah, my goal was to have this thing signed early next week. 210 00:18:03,640 --> 00:18:11,740 But if we, if we're going to pending approval based on the bid spreads, you know, we'll probably push them late next week. 211 00:18:12,000 --> 00:18:13,180 So let me get to work on it. 212 00:18:13,260 --> 00:18:18,340 But let's talk about that. I don't know the, like once you feel strongly about it, I mean, 213 00:18:18,340 --> 00:18:22,300 I mean, if we got to assemble all of that stuff, 214 00:18:22,780 --> 00:18:25,840 I don't think it's going to change the decision. 215 00:18:26,160 --> 00:18:30,580 If we're doing it to, you know, paper it up, 216 00:18:30,720 --> 00:18:32,180 that's one thing. 217 00:18:32,340 --> 00:18:35,100 But I would prefer to get it approved 218 00:18:35,760 --> 00:18:37,880 so we don't lose additional time. 219 00:18:41,800 --> 00:18:44,740 Yeah, Jay, it's a fair question. 220 00:18:45,120 --> 00:18:46,740 I just, I'm trying to validate 221 00:18:46,740 --> 00:18:49,100 that they follow the public procurement process 222 00:18:49,100 --> 00:18:56,140 Yes, and I it's hard for me to vote. Yes, if I can't if I don't see the evidence of that. That's all I'm saying. 223 00:18:57,120 --> 00:19:03,880 Mike is a public procurement process relate to late and all their subs and all their subs and all their subs. 224 00:19:04,240 --> 00:19:06,620 Like at what point is this? Yes. 225 00:19:10,020 --> 00:19:12,420 Yeah, that's the contract they've entered into. Yes. 226 00:19:15,870 --> 00:19:17,490 Something doesn't feel right to me there. 227 00:19:18,750 --> 00:19:21,470 I guess I thought that we were following the public 228 00:19:21,470 --> 00:19:24,470 premium process by competitively bidding and awarding late. 229 00:19:26,840 --> 00:19:28,080 That's my understanding as well. 230 00:19:28,920 --> 00:19:30,500 My game, can you speak to that at all? 231 00:19:32,080 --> 00:19:35,480 Yeah, but I want to make sure Mike's still with us because it looks like his. 232 00:19:36,900 --> 00:19:39,180 Camera went out or are you there, Mike? 233 00:19:39,720 --> 00:19:40,320 I'm here. 234 00:19:40,700 --> 00:19:41,580 Oh, OK, sorry. 235 00:19:42,720 --> 00:19:48,660 Yeah, the districts adopted procurement policy required the public bidding process for the event venue. 236 00:19:48,660 --> 00:19:53,500 which we went through last fall, Aaron and his team and pinnacle helped with that process. 237 00:19:54,100 --> 00:19:59,080 Layton was awarded the contract and then as Aaron is represented and I'm sure the documentation 238 00:19:59,080 --> 00:20:04,680 will bear forth, they've been going through a public procurement, multiple bidding process for 239 00:20:04,680 --> 00:20:10,340 each of the subs, but I'm not aware of anything in the procurement code that requires those findings 240 00:20:10,340 --> 00:20:15,200 or that information to be included in the contract itself which you're awarding today. 241 00:20:15,200 --> 00:20:20,960 understand the need for Aaron to get that paperwork and review it. And Mike or any other trustee 242 00:20:20,960 --> 00:20:26,380 liking to review it, I think is completely fine. But I believe and agree with some of the 243 00:20:26,380 --> 00:20:30,580 trustees on the line that public procurement has been followed and the district's procurement 244 00:20:31,160 --> 00:20:37,940 process has been followed to award this contract today. Okay, I would just like to validate it 245 00:20:37,940 --> 00:20:43,920 and you know later with backup. You're right, it doesn't need to be necessarily part of the contract, 246 00:20:43,920 --> 00:20:48,780 But for auditing purposes, we would want to validate that they did follow a public process. 247 00:20:49,100 --> 00:20:50,580 And if you've done that, Megan, great. 248 00:20:51,020 --> 00:20:52,400 I just haven't been part of that. 249 00:20:53,880 --> 00:20:56,720 Oh, I haven't, Mike, and I think it's a fair question. 250 00:20:56,740 --> 00:20:59,740 And I think Aaron's going to get you the information you need. 251 00:20:59,900 --> 00:21:03,100 I know there's some urgency to get this signed and get the dirt moving. 252 00:21:03,100 --> 00:21:09,880 So I think we can check both boxes today by, and I recommend awarding the contract, approving that, 253 00:21:10,060 --> 00:21:13,080 and then getting the backup documentation to all the trustees. 254 00:21:13,080 --> 00:21:15,040 So you can have a clear look at that. 255 00:21:15,220 --> 00:21:16,960 And if there are questions that come out of that, 256 00:21:17,260 --> 00:21:20,300 I think we can address those as they come forward. 257 00:21:20,540 --> 00:21:23,300 But I don't think it impacts the AIA contracts 258 00:21:23,300 --> 00:21:25,980 that Aaron's trying to get signed early next week, 259 00:21:26,220 --> 00:21:28,020 late next week, depending on the timing. 260 00:21:29,780 --> 00:21:32,320 Okay. Guys, I'm so sorry. 261 00:21:32,500 --> 00:21:35,000 I have a hard stop in about a minute. 262 00:21:38,170 --> 00:21:41,490 Mike, you can talk about the next item for JBID, I think. 263 00:21:41,650 --> 00:21:44,630 But as it relates to this item on the contract, 264 00:21:44,630 --> 00:21:49,770 but I think, unfortunately, we approve that today. 265 00:21:53,190 --> 00:21:55,670 Object, well, I would say that we approve it 266 00:21:55,670 --> 00:21:57,470 and then you're gonna provide the backup. 267 00:21:58,890 --> 00:22:00,830 Yep, yeah, if we have approval, 268 00:22:00,830 --> 00:22:02,830 then I'll get the contract ratified, 269 00:22:03,110 --> 00:22:04,730 executed and we'll follow up with the backup. 270 00:22:07,260 --> 00:22:09,180 Is there a second for approval 271 00:22:09,180 --> 00:22:15,000 that award a contract pending review of the backup data? 272 00:22:15,540 --> 00:22:16,400 Oh, second. 273 00:22:16,400 --> 00:22:16,440 Okay. 274 00:22:18,260 --> 00:22:19,020 All in favor? 275 00:22:19,940 --> 00:22:20,520 All right. 276 00:22:21,220 --> 00:22:22,040 All right. 277 00:22:22,660 --> 00:22:29,140 I just want to be clear, can I get this contract signed before the backup data is provided 278 00:22:29,140 --> 00:22:29,600 and reviewed? 279 00:22:32,220 --> 00:22:33,260 Or am I my assumption? 280 00:22:33,700 --> 00:22:34,640 That's what I was voting for. 281 00:22:35,480 --> 00:22:37,340 Yes, Erin, you can do that. 282 00:22:37,520 --> 00:22:42,600 And then if there's problem with the backup data on a specific sub or specific category of 283 00:22:42,600 --> 00:22:45,300 subs, we can address that separately. 284 00:22:46,320 --> 00:22:46,840 Okay. 285 00:22:47,520 --> 00:22:49,020 Does that work for your processes? 286 00:22:50,740 --> 00:22:58,530 Yeah. We're fine for me. Okay. All right. All right. Thank you. Appreciate everyone. Thank you. Thanks, Robert. 287 00:22:59,590 --> 00:23:09,830 Before we move on to the next item, Jason Waller wasn't able to be on the call today, but he had a discussion with Ryan Homer this morning on the procurement for the parking garage. 288 00:23:09,830 --> 00:23:15,850 they were planning to meet and maybe Aaron you know a little bit about this as 289 00:23:15,850 --> 00:23:24,130 well. Meet late next week Ryan Aaron to discuss starting the procurement process 290 00:23:24,130 --> 00:23:29,130 for the parking garage after they get aligned. Jason was going to start working 291 00:23:29,130 --> 00:23:36,670 with DFCM on the procurement process. Is that amenable to the board to move forward 292 00:23:36,670 --> 00:23:37,390 in that direction. 293 00:23:40,580 --> 00:23:42,220 But what's the timing of that? 294 00:23:45,170 --> 00:23:50,490 I think we want to get a kicked off as soon as possible Mike. We've been kind of 295 00:23:50,490 --> 00:23:54,050 vacillating back and forth as to whether we want the actual garage to break ground or 296 00:23:54,430 --> 00:23:59,350 the the private side to break ground for logistic purposes. And so we had had paused 297 00:23:59,870 --> 00:24:05,170 kicking this off. I have a little bit of concern nagging in the back of my head about deck 298 00:24:05,170 --> 00:24:09,410 to deck heights and things like that. I would like to get this design done sooner than later. 299 00:24:09,410 --> 00:24:14,930 So I think right now we're talking about go ahead and kicking off the RFP and Design 300 00:24:14,930 --> 00:24:17,950 Go process for the parking garage so that we can get better aligned. 301 00:24:20,520 --> 00:24:23,840 So it's just going back to those conversations we had about how we're going to do this. 302 00:24:23,960 --> 00:24:28,300 It's rebooting the conversation about following DFCM processes as opposed to the process. 303 00:24:28,340 --> 00:24:33,460 We were following how that's going to be administered, the design surets and all that. 304 00:24:33,620 --> 00:24:35,540 So it's just restarting the conversation now. 305 00:24:38,720 --> 00:24:38,940 Okay. 306 00:24:43,530 --> 00:24:43,930 All right. 307 00:24:43,930 --> 00:24:51,290 Well, we'll proceed with rebooting that conversation like Aaron said to get that 308 00:24:51,290 --> 00:24:57,350 procurement process moving, meeting next week, and then moving forward from there. 309 00:25:00,640 --> 00:25:05,860 For our next item, we have the variance agreement with Jordan Basin District. 310 00:25:07,100 --> 00:25:09,300 Mike, did you want to talk to that? 311 00:25:11,600 --> 00:25:15,640 Yes, I did, but I thought that this was already mentioned. 312 00:25:15,640 --> 00:25:31,910 We talked about Jordan Basin and the need for a variance agreement because if we were multiple years in the future they needed to come in and replace the sewer and in those locations that we don't have the five foot of separation. 313 00:25:33,730 --> 00:25:41,710 Yeah, right. Yeah, so this was covered under Item 2C and there were several emails that made it 314 00:25:41,710 --> 00:25:48,750 very confusing for a lot of different reasons about what this item is. So I think 2C is the same as 315 00:25:48,750 --> 00:25:55,550 2G and has already been approved. And then at your next meeting they have additional agreements that we 316 00:25:55,550 --> 00:26:00,410 just got yesterday, I believe, that we're going to review and bring back to your next meeting from 317 00:26:00,410 --> 00:26:01,870 Jordan Basin are 318 00:26:04,970 --> 00:26:09,310 those agreements the connection agree yes is that we're referring to okay. Yep 319 00:26:11,070 --> 00:26:16,670 There's another one that's not on this list that I was expecting to see and that is and I know that 320 00:26:17,530 --> 00:26:20,670 I believe our procurement policy with this 321 00:26:21,310 --> 00:26:25,890 Board is that we can direct a word up to $50,000 is that right? 322 00:26:26,770 --> 00:26:27,470 Yes, sir 323 00:26:28,590 --> 00:26:30,790 And we did go out with a third party 324 00:26:30,790 --> 00:26:35,510 a consultant for inspections and material testing 325 00:26:35,510 --> 00:26:39,510 for the horizontal work around the promenade area. 326 00:26:42,360 --> 00:26:43,540 Was that the kidney? 327 00:26:44,660 --> 00:26:46,160 I might not be saying the name right. 328 00:26:47,100 --> 00:26:47,840 Something more? 329 00:26:48,800 --> 00:26:49,220 Yes. 330 00:26:50,660 --> 00:26:53,040 So my record show we awarded that contract 331 00:26:53,040 --> 00:26:54,300 at the last meeting. 332 00:26:55,040 --> 00:26:56,720 Yeah, okay, I wasn't in the last meeting. 333 00:26:57,380 --> 00:26:58,180 I appreciate that. 334 00:26:58,240 --> 00:27:00,400 Now can I ask a follow-up question to that though? 335 00:27:01,640 --> 00:27:11,000 Drayper City has requested a copy of their proposal and the contract and I believe because 336 00:27:11,000 --> 00:27:16,680 this is a public entity that they probably have to go through a grandma request. Am I right 337 00:27:16,680 --> 00:27:17,040 on that? 338 00:27:19,200 --> 00:27:24,520 We could make them go through a grandma request if you wanted but I can also just send 339 00:27:24,520 --> 00:27:29,480 that to them if you direct me to the right person or send it to you to send it to them. 340 00:27:32,120 --> 00:27:37,000 I don't find it necessary to go through a grandma. I just wanted to make sure we were covered. 341 00:27:37,560 --> 00:27:44,960 So if you wouldn't mind sending me both the contract, I have the proposal and I'll forward that on to them. 342 00:27:45,720 --> 00:27:46,620 Yes, sir. We'll do. 343 00:27:47,300 --> 00:27:55,480 And thank my third reason for wanting that is just to make sure that it complies with their policies or their acceptance policies. 344 00:27:55,480 --> 00:28:00,400 No, yeah, and Robert brought this up because I mentioned this to him earlier. 345 00:28:03,340 --> 00:28:10,020 I, truthfully, Jay, I don't have 100% correct answer because it was just in an email requesting it. 346 00:28:10,520 --> 00:28:13,400 But this is my optimistic theory. 347 00:28:14,060 --> 00:28:20,420 It's because Scott really is really trying, at the end of the day, you know, they're going to own and operate the utilities, right? 348 00:28:21,420 --> 00:28:28,920 So in our interlocal agreement, we have to validate that those utilities met the standards 349 00:28:28,920 --> 00:28:34,540 that we agreed to and that they comply with the plans and specifications. 350 00:28:35,500 --> 00:28:45,340 And so Scott Cooley's trying to understand how we get from the plans to a validated, you 351 00:28:45,340 --> 00:28:53,840 know, installed product that they can accept. And so they just, I think he just wants to know how 352 00:28:53,840 --> 00:28:59,200 these people are part of the process. Okay. That's what I'm thinking. 353 00:29:02,410 --> 00:29:05,530 I'll keep my narrative to myself. 354 00:29:07,900 --> 00:29:08,540 Okay. 355 00:29:13,050 --> 00:29:19,530 So the confusion on item G here is probably my fault. There's discussions yesterday morning 356 00:29:19,530 --> 00:29:25,810 in a 10 o'clock meeting that there was fear that this agreement was not there, so I asked 357 00:29:25,810 --> 00:29:32,230 well, Jake and Megan to add this, but it looked like it was already under C. So sorry 358 00:29:32,230 --> 00:29:37,350 for the gymnastics, for the chemical and legal team to add this, 359 00:29:39,500 --> 00:29:41,460 but thank you for appeasing 360 00:29:41,460 --> 00:29:44,220 my inupness. 361 00:29:44,220 --> 00:29:46,200 No worries. 362 00:29:46,560 --> 00:29:52,380 Happy to accommodate administrative non-action items. 363 00:29:52,380 --> 00:29:53,900 We don't have anything there. 364 00:29:54,440 --> 00:29:59,660 And we are ready to move into the closed meeting. 365 00:29:59,660 --> 00:29:59,960 I'm sorry, I'm sorry, I'm sorry. 366 00:30:01,220 --> 00:30:29,980 To discuss the lease of real property related to the land lease, my district won. Betsy, did you want to go through the closed session process or Megan? Sorry, sorry to interrupt. Thank you, Shannon. Before we do that, this item went out. It's been discussed at the last two meetings. The draft went out via email to board. The only response I got was from Robert that it looks okay. 367 00:30:29,980 --> 00:30:30,120 Okay. 368 00:30:30,380 --> 00:30:35,000 We are happy to go into a closed session if the board would find that valuable, but I'm 369 00:30:35,000 --> 00:30:38,940 not sure just having not heard and discuss at the last meeting about this. 370 00:30:39,160 --> 00:30:44,660 If you want to do that or if you are ready to award this approval, again, this is a sole 371 00:30:44,660 --> 00:30:45,460 source approval. 372 00:30:45,460 --> 00:30:52,480 So it's supported by a finding from your procurement agent that TPP will sign saying that the only 373 00:30:52,480 --> 00:30:56,520 broker that's appropriate for this is the broker that's doing the rest of the project, 374 00:30:56,520 --> 00:30:59,400 along with those changes discussed at the last meeting. 375 00:30:59,940 --> 00:31:01,420 So happy to take direction from the Board. 376 00:31:02,980 --> 00:31:06,380 Yeah, I'm not sure we need to go into close session. 377 00:31:06,520 --> 00:31:08,360 I mean, we went through that last month. 378 00:31:10,040 --> 00:31:12,280 Oh, Mike, I know you weren't in that, 379 00:31:12,380 --> 00:31:15,420 but you're aware of what we're going to do. 380 00:31:15,720 --> 00:31:16,720 Very familiar, very familiar. 381 00:31:18,400 --> 00:31:21,960 I don't, you're talking about for item B or for A and B. 382 00:31:22,800 --> 00:31:26,380 So, A is the closed session to discuss item B. 383 00:31:26,780 --> 00:31:29,880 Jay, I just wanted to give you the opportunity if you needed that closed session. 384 00:31:30,280 --> 00:31:32,760 If you don't, we're ready to take a motion on B. 385 00:31:34,220 --> 00:31:40,180 Yeah, I don't see a need for it, but if any of the board members want to do that and get 386 00:31:40,180 --> 00:31:41,660 a refresher, we can do that. 387 00:31:42,960 --> 00:31:44,040 I agree with Jay. 388 00:31:49,390 --> 00:31:55,030 And I'm happy to make a motion unless Cal or Zach want to dig deeper. 389 00:31:55,750 --> 00:31:58,870 Yeah, I'm five in the same boat with you, Jake. 390 00:32:01,170 --> 00:32:01,610 I'm good. 391 00:32:06,120 --> 00:32:15,360 Okay, so I'll make a motion for the approval of the property leasing agreement with Centennial real estate management related to the pavilions. 392 00:32:21,140 --> 00:32:21,900 All right, 393 00:32:26,100 --> 00:32:30,540 that is all we have on the agenda for today. 394 00:32:30,900 --> 00:32:36,400 Are there any other items that board would like to discuss before we adjourn? 395 00:32:38,620 --> 00:32:47,400 Shannon, can we do a rewind real quick on the, I guess maybe it's an Aaron, Ryan, Jason 396 00:32:47,400 --> 00:32:53,500 a little bit of question. But what are the comment around the parking structure? What is the 397 00:32:53,500 --> 00:33:00,200 deliverable they're working on? What is the plan of action related to the PID board? Can somebody 398 00:33:00,200 --> 00:33:04,520 rewind that and give me a better understanding of what we're doing there? 399 00:33:08,020 --> 00:33:13,040 Yeah, and Aaron, feel free to jump in here. Since the conversation had just been 400 00:33:13,040 --> 00:33:16,500 and scale for a while of we wanted to confirm 401 00:33:16,500 --> 00:33:21,000 that the board was good with restarting the conversation 402 00:33:21,000 --> 00:33:23,900 and moving forward with that procurement process 403 00:33:24,440 --> 00:33:27,280 just so we didn't get a head of anything 404 00:33:27,280 --> 00:33:31,980 or start work on a project that the board wasn't ready 405 00:33:31,980 --> 00:33:32,920 to start on. 406 00:33:33,120 --> 00:33:35,700 It was just a reboot of the conversation 407 00:33:36,220 --> 00:33:38,720 that we had had earlier in the year 408 00:33:38,720 --> 00:33:44,740 and making sure that we weren't getting ahead of where the board wanted to go. 409 00:33:45,480 --> 00:33:54,340 Okay. Yeah, that's right. It's just preparing to get started together. Yeah. Got it. Okay. 410 00:33:57,780 --> 00:33:58,740 Thank you for that. 411 00:33:59,600 --> 00:34:03,900 Of course. I support that for sure. Getting a little later. 412 00:34:06,300 --> 00:34:08,040 Anything else? Act. Did you have a question? 413 00:34:11,800 --> 00:34:12,760 No, nothing for me. 414 00:34:16,290 --> 00:34:16,610 All right. 415 00:34:16,610 --> 00:34:22,230 Alright, pending any further discussion, we'd entertain a motion to adjourn. 416 00:34:24,140 --> 00:34:24,920 I'll move to adjourn. 417 00:34:26,140 --> 00:34:26,720 All second. 418 00:34:27,280 --> 00:34:27,940 All in favor? 419 00:34:29,260 --> 00:34:29,380 Aye. 420 00:34:32,230 --> 00:34:35,220 All right. 421 00:34:36,420 --> 00:34:37,560 Well, thank you all. 422 00:34:37,940 --> 00:34:39,480 Have a great rest of your week. 423 00:34:39,680 --> 00:34:42,020 Thanks for the meeting and we'll talk to y'all soon. 424 00:34:43,240 --> 00:34:43,700 Thank you. 425 00:34:43,700 --> 00:34:44,520 Thank you.