1 00:00:00,119 --> 00:00:00,014 and those 2 00:00:03,048 --> 00:00:03,049 two. 3 00:00:06,909 --> 00:00:08,031 Well, I, I know 4 00:00:11,006 --> 00:00:13,026 theoretically I'm saying it never happened, 5 00:00:17,027 --> 00:00:17,029 you got 6 00:00:19,389 --> 00:00:19,005 2. 7 00:00:22,087 --> 00:00:24,912 I think you got a ground nest. When 8 00:00:27,582 --> 00:00:32,481 they get upset enough with the sprinkler. They'll move. Well you got she's just whatever 9 00:00:34,181 --> 00:00:34,262 their name 10 00:00:40,861 --> 00:00:41,652 is. She got every now and then. She's got the yard. I'm out there every year. Yeah, 11 00:00:41,672 --> 00:00:44,111 they must be a little. I mean, they must really. She does things that feel less in 12 00:00:44,111 --> 00:00:44,361 the ground. 13 00:00:46,841 --> 00:00:51,543 Yeah, and it gets to be later in the summer. Summer and if you get anywhere near 14 00:00:51,543 --> 00:00:57,964 them, they come for you. So I, you can abandoned whole sections of my yard because 15 00:00:59,563 --> 00:01:05,033 they had that slash door. Yeah, that that's all she wrote. You don't even go there. 16 00:01:06,694 --> 00:01:07,344 And you're there, you're there. 17 00:01:10,393 --> 00:01:12,003 How's Jen doing? There you go. 18 00:01:14,846 --> 00:01:14,975 I did, yeah, I needed for the part, 19 00:01:27,036 --> 00:01:32,265 yeah, right. I was thinking, you know, I saw the agenda because I thought 20 00:01:36,176 --> 00:01:37,725 I know they've been doing this. 21 00:01:41,069 --> 00:01:45,011 Hello, thanks for being here tonight. I'm gonna call this meeting to order. This 22 00:01:45,011 --> 00:01:51,015 is a City Folsom Commission budget workshop. It's July 20th, 2026. If you would please 23 00:01:51,015 --> 00:01:51,949 join me in the pledge. 24 00:01:55,019 --> 00:02:01,091 I pledge allegiance to the flag of the United States of America and to the republic 25 00:02:01,091 --> 00:02:09,029 for which it stands, one a nation under God and indivisible, with liberty and justice 26 00:02:09,029 --> 00:02:09,649 for all. 27 00:02:12,032 --> 00:02:16,086 Thank you so much. I'm gonna do a quick roll of the commission. 28 00:02:17,055 --> 00:02:23,509 Commissionerless here. Where, where McDonald here. Uh, Holly, here, Schrader. 29 00:02:24,619 --> 00:02:30,096 Houdini is not here. Thank you. Um, agenda item 3 is the approval of the proposed 30 00:02:30,096 --> 00:02:36,839 agenda. Can I please have a motion from the commission. Second, the motion from Commissioner 31 00:02:36,839 --> 00:02:40,003 Douglas, the second from Commissioner McDonald. Any further commission discussion? 32 00:02:42,027 --> 00:02:48,149 A public comment on the proposed agenda. Hi Lee. Everything online, Mr. Simpson. 33 00:02:48,339 --> 00:02:53,016 No, ma'am. All righty, we will then take a vote. If there's no further comment, Commissioner 34 00:02:53,003 --> 00:02:54,001 Schrader Young. 35 00:02:56,779 --> 00:02:57,066 proposed agenda. 36 00:02:59,229 --> 00:03:06,809 Uh, yes, yes. Molly, I'm sorry, I was reading this. You caught me off guard. Sorry, 37 00:03:07,013 --> 00:03:13,809 I like to sweep it up. 4. All right, McDonald, 44, Douglas 4, and Deborah 4. That 38 00:03:13,809 --> 00:03:18,022 motion carries. Thank you. Agenda item 4 is public comment on significant matters 39 00:03:18,022 --> 00:03:22,022 to the public, not on the agenda. Is there any public comment in the gallery this 40 00:03:22,022 --> 00:03:22,539 evening? 41 00:03:24,699 --> 00:03:31,019 Anything online, Mr. Simpson? No, ma'am. All right, seeing none. We will move on 42 00:03:31,049 --> 00:03:37,061 to agenda item 5, which is new business. It's the fiscal year 2026-2027 budget workshop. 43 00:03:38,013 --> 00:03:42,949 Uh, city manager Simpson and finance officer Jody O'Sullivan, please. 44 00:03:48,033 --> 00:03:54,057 Good evening, Jodie O'Sullivan, finance office. So I have a short, um, PowerPoint 45 00:03:54,057 --> 00:03:58,021 presentation that I've already been mocked on because it doesn't have enough pictures 46 00:03:58,021 --> 00:04:03,119 but has words and numbers on it, um, that kind of goes over and outline just as a 47 00:04:03,119 --> 00:04:08,369 refresher or maybe it's something new of how the different fund categories work when 48 00:04:08,369 --> 00:04:12,003 we're talking about budgeting. Um, so it's not gonna be super in-depth, but just 49 00:04:12,003 --> 00:04:16,022 kind of a refresher of the things that that George and I have been working through 50 00:04:16,022 --> 00:04:20,239 as we're working through this budget process. Next slide please. 51 00:04:22,649 --> 00:04:26,359 So our big fund that we're always concerned about is the general fund. This is the 52 00:04:26,359 --> 00:04:30,019 one where we're waiting for the information for the from the Department of Revenue 53 00:04:30,809 --> 00:04:36,279 to determine how much revenue we're going to get from property taxes. You should 54 00:04:36,279 --> 00:04:41,006 know by August 3rd. Um, I heard a rumor it might come a little bit earlier, but until 55 00:04:41,006 --> 00:04:47,079 we get that information, really nothing can be set in stone. Um, so some of the sources 56 00:04:47,079 --> 00:04:51,839 of revenue that come into the general fund are gonna be your property taxes, the 57 00:04:51,839 --> 00:04:57,004 state entitlement payment, which is a collection of payments that come from the states 58 00:04:57,004 --> 00:05:02,299 make up for lost property tax revenue. Um, the permissive medical mill levy which 59 00:05:02,299 --> 00:05:08,579 pays for employees out of the general fund, the city's share of their health insurance, 60 00:05:08,899 --> 00:05:15,339 so it's a way to supplement that, that cost, um, local vehicle local option tax which 61 00:05:15,339 --> 00:05:20,059 comes from Lake County, and then recently, I mean, I've only been here two years, 62 00:05:20,014 --> 00:05:26,179 but we have seen the marijuana excise tax that has gone up quite significantly, so. 63 00:05:27,007 --> 00:05:32,859 We're estimating that it'll stay the same. So these are the major functions within 64 00:05:33,239 --> 00:05:39,000 um the general fund. You can see that we've got commission, courts, city managers, 65 00:05:39,016 --> 00:05:44,519 city clerk, finance department, city attorney, shared costs, which are going to be 66 00:05:44,519 --> 00:05:49,839 things like the liability insurance for the entire city, um, and all departments 67 00:05:49,839 --> 00:05:55,019 and funds, police department, fire department, code enforcement, building inspections, 68 00:05:55,048 --> 00:06:00,839 street department. The city share of the lighting district, parks, and then a portion 69 00:06:00,839 --> 00:06:07,007 of the ITGIS. So all of these um operations are paid from the general fund. 70 00:06:10,149 --> 00:06:16,739 Next slide please, so this is a snapshot of where we are right now, um, as within 71 00:06:16,075 --> 00:06:21,075 those groupings, what is being paid out of the general fund. So as you can see by 72 00:06:21,075 --> 00:06:27,549 this circle here, if one side goes up, then another side has to go down, right? We 73 00:06:27,549 --> 00:06:34,769 can't just increase across everything, um, without that revenue itself increasing. 74 00:06:36,079 --> 00:06:41,869 Um, as has been for the last couple of years, public safety continues to be the largest 75 00:06:41,869 --> 00:06:44,029 sector in the general fund. 76 00:06:46,073 --> 00:06:48,059 It looks like we have. 77 00:06:50,489 --> 00:06:55,769 The special revenue funds, they're the funds that start with the number 2, so from 78 00:06:55,769 --> 00:07:02,097 2000 to 2999. These are funds that are established um either by a mill levy or it's 79 00:07:02,097 --> 00:07:09,329 a donation fund, it's a tax increment district. They're generally outside of the 80 00:07:09,329 --> 00:07:14,057 property tax revenue, um, with the exception of public safety. Uh, no levy that we 81 00:07:14,057 --> 00:07:20,048 have going on, and those funds just operate within themselves. So like, for example, 82 00:07:20,769 --> 00:07:25,017 the public safety mill levy, that money goes in and it's used specifically for the 83 00:07:25,017 --> 00:07:29,047 police department. That's the only thing that that money can be used for. So there's 84 00:07:29,047 --> 00:07:34,209 several of those funds and you'll notice that um it may have shown up, I don't know 85 00:07:34,051 --> 00:07:40,051 um if it did on your packet or not, but last year the city closed down a bunch of 86 00:07:40,051 --> 00:07:46,019 2000 series funds that were not being used and consolidated them into the parks donations 87 00:07:46,019 --> 00:07:53,025 fund. So going forward, that long list of unused funds should continue to contract 88 00:07:53,549 --> 00:07:57,038 and then the only thing that's gonna be showing up on the reports are ones that are 89 00:07:57,038 --> 00:07:58,369 actually active. 90 00:08:00,769 --> 00:08:06,085 slide. And then the third class of funds that we talked about our enterprise funds. 91 00:08:07,049 --> 00:08:11,045 Those are going to be the three enterprise funds that City has. Those are the 5000 92 00:08:11,045 --> 00:08:18,017 series funds, golf, water, and sewer. Those are self-supported funds, so they're 93 00:08:18,017 --> 00:08:23,029 business units that they don't rely on taxpayer dollars to fund them. So when we 94 00:08:23,029 --> 00:08:28,809 are looking at water and sewer, that's a service that's provided and purchased, and 95 00:08:28,809 --> 00:08:33,089 that's what supports each one of those funds themselves. So they live in their own 96 00:08:33,089 --> 00:08:40,289 world, um, and all the golf money stays in the Gulf, all the water stays in the water 97 00:08:40,289 --> 00:08:45,013 and sewer and sewer, with the exception of the indirect cost allocation, that's the 98 00:08:45,013 --> 00:08:51,849 only time, and that's for, um, because these three enterprise funds do utilize the 99 00:08:51,849 --> 00:08:58,489 service of some of the, um, City Hall general fund functions. And that's my brief 100 00:08:58,489 --> 00:09:02,089 overview of, I didn't want to go down into the weeds of what every single account 101 00:09:02,089 --> 00:09:07,025 means and what objects mean, but if you can kind of think in budgeting, why are we 102 00:09:07,025 --> 00:09:10,969 talking so much about the general fund, that's really the one that's impacted the 103 00:09:10,969 --> 00:09:15,929 most by property taxes. The rest of them have a little bit more predictability into 104 00:09:15,929 --> 00:09:20,025 them, not a ton, but a little bit more. We can get on those a little bit earlier 105 00:09:20,025 --> 00:09:27,409 in terms of budgeting. Yes, can we ask questions or not? Yes, you can. Um, so you're, 106 00:09:27,053 --> 00:09:34,001 uh, you know, the general fund, if we find out on August 3rd we have a big increase, 107 00:09:34,013 --> 00:09:40,369 then how is that decided what, where that money goes? It's not, I'll let I'm being 108 00:09:40,369 --> 00:09:48,009 optimistic. So, uh, a lot of it depends on what, what that number looks like and, 109 00:09:48,002 --> 00:09:54,039 and what the commission decides is a priority, um, you. In my mind, you kind of have 110 00:09:54,039 --> 00:10:01,027 two ways, uh, for people or for projects. So, so right now we're looking at tentatively 111 00:10:01,027 --> 00:10:06,669 a 2.5% in cola, um, but again, it's all dependent on what those August 3rd numbers 112 00:10:06,669 --> 00:10:11,979 look like. Uh, if we can do more than that, that's great. If, if we have a big windfall, 113 00:10:12,003 --> 00:10:15,095 we can direct it toward a project. So it kind of depends where that dollar amount 114 00:10:15,095 --> 00:10:22,015 falls. And then that's decided after you find out. It's not free. You, you just see 115 00:10:22,015 --> 00:10:26,027 first, right? We'll, we'll, we'll, we'll have a better idea when, when the time comes. 116 00:10:26,349 --> 00:10:32,549 And then my other question is your enterprise funds, uh, the indirect, is it the 117 00:10:32,549 --> 00:10:37,057 same amount for all three of those funds? It's proportional based on their expenditures 118 00:10:37,057 --> 00:10:42,349 at relative to the, the entire city budget. It's a whole formula that goes through, 119 00:10:42,429 --> 00:10:47,039 it's like 3 tabs on a spreadsheet, so they're different. They're they're different 120 00:10:47,039 --> 00:10:50,679 dollar amounts for each of those funds, yeah, and the dollar amount changes based 121 00:10:50,679 --> 00:10:56,064 on a number of conditions like their expenditures, how much um insurance claims they 122 00:10:56,064 --> 00:11:02,559 had. It's been the formula the city has been using for 5 years, I believe, and it's 123 00:11:02,559 --> 00:11:07,076 that spreadsheet that is prepared and documented that gets reviewed at year-end closing 124 00:11:07,076 --> 00:11:12,076 and also during the audit time they pull all of that and confirm the numbers that 125 00:11:12,076 --> 00:11:13,419 are on there. 126 00:11:17,004 --> 00:11:23,659 And just for illustration, the, the sewer is the biggest enterprise fund, and it, 127 00:11:24,119 --> 00:11:30,039 the Allocation is about 2000 some odd,000, 212 or something like that, right, quite 128 00:11:30,039 --> 00:11:36,077 large and then the watering doll for. More comparable and they're both just under 129 00:11:36,077 --> 00:11:43,409 100,000, isn't that kind of where the numbers are 97. More or less, you know, 130 00:11:44,109 --> 00:11:50,099 so that's, it's, depends on how big the fund is. And who's, uh, how many employees 131 00:11:50,099 --> 00:11:56,859 and all that, probably insurance. It's their, it's their, um, expenditures. So yeah, 132 00:11:56,979 --> 00:12:03,082 if it was if one of the funds is gigantic and $400 million then they're they're gonna 133 00:12:03,082 --> 00:12:07,005 pay a higher percentage of the indirect costs. We don't have any funds that big, 134 00:12:07,007 --> 00:12:14,008 but if someday we did. So if one of those enterprise funds as a 135 00:12:14,052 --> 00:12:20,479 huge project like a big sewer construction project, that's really gonna increase 136 00:12:20,479 --> 00:12:26,119 the it could potentially, yeah, um, it's, it's not all expenditures again, I don't 137 00:12:26,119 --> 00:12:30,679 want to get too far in the weeds. It's, it's very particular and how that formula 138 00:12:30,679 --> 00:12:37,989 is used, um, so that it's. Done The same way every year, basically 139 00:12:37,989 --> 00:12:43,679 consistency and then using factual numbers to come up with that. Does that formula 140 00:12:43,679 --> 00:12:49,419 also? I noticed there's savings in all those areas. I mean, you know, when you look 141 00:12:49,419 --> 00:12:55,014 at the budget, I mean, there's like a, a fund for like there's like a big project 142 00:12:55,014 --> 00:13:00,619 coming up or emergency or whatever. Is that also affected by a formula of what's 143 00:13:00,619 --> 00:13:06,219 taken out and put into savings? I wouldn't have to actually look at the spreadsheet 144 00:13:06,219 --> 00:13:13,001 to give you that answer. Um, but, like I say, it's been done the same way for the 145 00:13:13,001 --> 00:13:14,075 last 5 years for the city. 146 00:13:17,359 --> 00:13:20,083 Yeah, no, I, I'm not concerned it's been done the same way. I just wanted you to 147 00:13:20,083 --> 00:13:27,039 explain how it's done. That's all, yeah, it, but it's if requested, I can, uh, if 148 00:13:27,039 --> 00:13:31,869 it, if requested, I could probably, I know Mr. Reese had done a presentation on indirect 149 00:13:31,869 --> 00:13:38,021 cost allocation back in April, I think, um, we could potentially go through it again, 150 00:13:38,007 --> 00:13:44,969 um, and. I could give you an example of going through the spreadsheet. You may regret 151 00:13:44,969 --> 00:13:49,065 that, but I would be happy to do that. But I think part of that would, would come 152 00:13:49,065 --> 00:13:56,489 in the PER, like for the emergency contingency plan, so. I'll show you that part 153 00:13:56,489 --> 00:13:57,007 in just a minute. 154 00:14:00,009 --> 00:14:06,015 So are the numbers that you're using for the tax revenue, are those based on last 155 00:14:06,015 --> 00:14:11,075 year's numbers for planning purposes? We don't, we don't have, I know you don't have 156 00:14:11,075 --> 00:14:16,609 this year's. I understand that. I'm just trying to figure out what you did uses um. 157 00:14:17,299 --> 00:14:22,619 It's based on last year's numbers with just a, a slight increase, but again that 158 00:14:22,619 --> 00:14:27,219 could go the other direction. One of the complicating factors again that's still 159 00:14:27,219 --> 00:14:33,099 out there is the way that the department or did the certified values where they included 160 00:14:33,099 --> 00:14:36,096 the tip district, but then when they billed for the taxes, they didn't include it. 161 00:14:37,299 --> 00:14:42,007 So that's a wild card that. I don't know. Um, I work, I've been working with Susan 162 00:14:42,007 --> 00:14:46,007 Nicosia. I'm trying to get a handle on it, but the fact of the matter is we're just 163 00:14:46,007 --> 00:14:52,869 not gonna know until August 3rd. Joe, you, uh, when you're using the previous year's 164 00:14:52,869 --> 00:14:57,075 numbers for this, are you using actuals or like what was budgeted? I, I used the 165 00:14:57,075 --> 00:15:03,096 actuals. OK, thank you. And that local vehicle 166 00:15:05,559 --> 00:15:12,039 vehicle local option tax and the um Marijuana excise tax. Are those 167 00:15:13,229 --> 00:15:16,071 statutorily designated for specific purposes? 168 00:15:18,799 --> 00:15:24,002 I don't know the answer to that, but I know that they go into the general fund. That's 169 00:15:24,002 --> 00:15:27,088 where they were going when I started, so those are all collected on the county side 170 00:15:27,088 --> 00:15:32,599 too. That's just money that's like I can't predict how many license plates are gonna 171 00:15:32,599 --> 00:15:40,002 get renewed, right? So we have to go on. What happened last year. I just have one 172 00:15:40,002 --> 00:15:46,032 last question. When uh when someone in the city, uh, writes a grant, it gets funded, 173 00:15:46,076 --> 00:15:51,064 and when the city employees or city department heads or whatever, is the indirect 174 00:15:51,739 --> 00:15:58,119 the same amount on those grants from grant to grant to grant? No, it's a different, 175 00:15:58,179 --> 00:16:04,014 is it a formula then for that? So it, it depends on the grant. Um, some grants are 176 00:16:04,014 --> 00:16:10,929 just, they, they pay for everything 100%. Some are a cost match, some only pay for 177 00:16:10,929 --> 00:16:15,046 a percentage of the project. It really depends on the grant and the source you're 178 00:16:15,046 --> 00:16:21,219 getting the funds from. OK, so the city doesn't ask for an indirect, uh, for each 179 00:16:21,219 --> 00:16:25,609 grant application. Not for all of them, some, some of them. 180 00:16:30,057 --> 00:16:34,799 Like I had to play with indirect so much when I was at the college. I mean, because 181 00:16:34,799 --> 00:16:38,679 we wrote so many different grants, and we had a formula, and so I'm familiar with 182 00:16:38,679 --> 00:16:44,359 indirect. So the, for an example, the ARPA grants that went through these last couple 183 00:16:44,359 --> 00:16:49,096 of years, there was actually a portion of that that. Was itemized out for the audit 184 00:16:49,096 --> 00:16:54,119 costs for those grants alone because that moved the city into the a federal audit 185 00:16:54,119 --> 00:17:00,077 level um so it was handled that way but in terms of like itemizing out an indirect 186 00:17:00,077 --> 00:17:04,109 cost on the ARPA that that wasn't part of the plan there. 187 00:17:09,015 --> 00:17:09,016 Yeah. 188 00:17:11,079 --> 00:17:13,005 Thanks, Jordan. Thank you, Jody. 189 00:17:15,076 --> 00:17:20,319 So I just wanted to explain to you how the process works and how we got to where 190 00:17:20,319 --> 00:17:25,028 we're at today, because I, I know we have some, some new members on here. So the 191 00:17:25,028 --> 00:17:29,054 process began in April this year for the budget. It was towards the end of April, 192 00:17:29,599 --> 00:17:35,005 and the department heads in, in the city submitted their department budget with notes. 193 00:17:35,004 --> 00:17:39,076 And so as you're looking in the budget, you'll probably see some notes like 4 police 194 00:17:39,076 --> 00:17:44,054 cars or whatever under whatever fund. So the department had to put those in. Then 195 00:17:44,054 --> 00:17:50,489 in May, the city manager and the CFO go through it and they meet and they review 196 00:17:50,489 --> 00:17:55,002 the notes for each department head, and that first budget is essentially, if you 197 00:17:55,002 --> 00:17:59,052 can get everything, what would you want? It's, it's the wish list budget. Then in 198 00:17:59,052 --> 00:18:05,119 the May, June time frame, the city manager, the CFO and that department head sit 199 00:18:05,119 --> 00:18:10,016 down to go, hey, what is, what is realistic, what's not realistic, and we have that, 200 00:18:10,219 --> 00:18:15,064 that first conversation. Then in July, we all meet again and we say, hey, this looks 201 00:18:15,064 --> 00:18:19,068 like we're going to be able to keep this in, but we're going to have to get this 202 00:18:19,068 --> 00:18:25,053 out so we can, we can make the budget work. Um, And then again, here we are, we, 203 00:18:25,063 --> 00:18:29,689 we meet with you guys and, and then we discuss it further. Our taxable values come 204 00:18:29,689 --> 00:18:35,041 August 3rd, and then we'll have our hearing, I believe, on August 17th, and, and 205 00:18:35,041 --> 00:18:40,013 then the meeting thereafter. Uh, so we'll have those numbers and so if the numbers 206 00:18:40,013 --> 00:18:46,014 change, In dramatically one way or another, then we'll we'll plug them in, so. If 207 00:18:46,014 --> 00:18:50,699 something, things that went out, got on our priority list, so depending on the money 208 00:18:50,699 --> 00:18:58,005 we get back, we, we plug those back in. So capital improvement plans and the growth 209 00:18:58,005 --> 00:19:03,969 policy. So every department is working on capital improvement plans. The fire department 210 00:19:03,969 --> 00:19:08,003 got theirs done first, so you'll, you'll see that on tonight's agenda, and those 211 00:19:08,003 --> 00:19:14,339 are typically 5 to 10 year plans. And having those approved and adopted by the commission 212 00:19:14,339 --> 00:19:19,099 allows us to carry funds over from one fiscal year to the next. We cannot do that 213 00:19:19,099 --> 00:19:24,054 without your guys' approval. So it's, it's a way to save money. So if the fire chief 214 00:19:24,054 --> 00:19:28,018 says, hey, we need to buy a new fire apparatus, we can't support all that in one 215 00:19:28,018 --> 00:19:32,038 year's budget. If it's in the capital improvement plan, we can carry funds over and 216 00:19:32,038 --> 00:19:38,017 save for that. So it's a good budget tool as far as the savings goes. Um, oftentimes 217 00:19:38,017 --> 00:19:44,008 it's a requirement or desired by a grant. So keeping with the fire truck analogy, 218 00:19:45,001 --> 00:19:49,027 if we're applying for a grant for a fire truck, they want to see a capital improvement 219 00:19:49,027 --> 00:19:54,969 plan. Maybe the grant is a match, 50% comes from the city, 50% comes from state or 220 00:19:54,969 --> 00:19:58,729 whatever federal entity is giving away the money, but they want to see that you have 221 00:19:58,729 --> 00:20:02,088 a capital improvement plan that you can cover that 50%. So that's why those, those 222 00:20:02,088 --> 00:20:07,859 documents are important. And then it comes in front of you all, and then it gets 223 00:20:07,859 --> 00:20:12,459 published publicly, so it's public transparency there. So that's a way for the community 224 00:20:12,459 --> 00:20:15,076 to see how we're saving their tax dollars to benefit the city. 225 00:20:17,569 --> 00:20:20,859 Like I said, right now, the fire department has, has theirs done. All department 226 00:20:20,859 --> 00:20:24,579 heads are working on theirs, and we'll, we'll put them together. But Publix Works 227 00:20:24,579 --> 00:20:28,739 has a different kind of plan. I said the PER, which is the preliminary engineering 228 00:20:28,739 --> 00:20:34,066 report, that's a 5 to 10 year plan, and that, it's, it's a detailed document that 229 00:20:34,066 --> 00:20:40,038 identifies all our infrastructure problems in the cities. So, roads, water, storm 230 00:20:40,038 --> 00:20:46,003 water, all that stuff. And it talks about the history of the city, how everything 231 00:20:46,003 --> 00:20:50,078 infrastructure wise came to be and what problems we see in the future, but it also 232 00:20:50,078 --> 00:20:57,018 lays out the solutions. It's, it's like a 5 ring binder, 5 inch, 3 ring binder that 233 00:20:57,018 --> 00:21:01,579 HDR, our engineering firm puts together that, that compiles all that stuff. Like 234 00:21:01,579 --> 00:21:06,209 I said, it lists all our facility infrastructure, what the status is, and then it 235 00:21:06,209 --> 00:21:11,449 gives us the solutions to fix it. But we also have alternative solutions in there, 236 00:21:11,459 --> 00:21:16,089 and then the best recommendations to fix those. And again, those are required for 237 00:21:16,089 --> 00:21:20,479 budget documents, particularly federal ones when you're looking at EPA stuff or, 238 00:21:20,093 --> 00:21:25,969 uh, DNRC grants. I think they're, we have one on the agenda tonight. um, and it's 239 00:21:25,969 --> 00:21:31,089 a way from the engineering standpoint to estimate the cost of the road or the water 240 00:21:31,089 --> 00:21:37,199 or the well to get all that fixed. Uh, particularly the, um, MMSEP, the Montana Coal 241 00:21:37,199 --> 00:21:42,063 Endowment Program, they require you to have the, the PER for that, so you can put 242 00:21:42,063 --> 00:21:46,016 it in and get those grants. So that allows us to get those bigger grants. Those are 243 00:21:46,016 --> 00:21:49,076 pretty exhaustive plans. Like I said, you'll see one tonight at the city commission 244 00:21:49,076 --> 00:21:55,959 meeting. That's for 40,000 for DNRC grant. That will be for our storm water plan 245 00:21:55,959 --> 00:22:01,003 and transportation plan. And it's 100% from the state. There's no match from the 246 00:22:01,003 --> 00:22:06,839 city, um, but that grant requires a resolution adopted and approved for you guys 247 00:22:06,839 --> 00:22:12,589 so we can pay the engineers to produce that document. Um, and then we also have one 248 00:22:12,589 --> 00:22:20,054 for water and sewer plants. So And, uh, other thing that we use for, um, I just 249 00:22:20,054 --> 00:22:24,699 want to be clear, so we're, we're behind in those capital improvement plans and, 250 00:22:24,078 --> 00:22:30,042 and that PER. Like they're, they're outdated and, and we need those to navigate the 251 00:22:30,042 --> 00:22:34,939 funding for the better roads, for the better sewer, um, and then same thing with 252 00:22:34,939 --> 00:22:39,003 our growth policy. So we're also working on a growth policy, which is real similar 253 00:22:39,003 --> 00:22:44,018 to that, but it identifies the need for planning. Um, for houses, local services, 254 00:22:44,339 --> 00:22:47,009 infrastructure needs, and then the future of growth. That's what it is. It has a 255 00:22:47,009 --> 00:22:53,018 lot of old maps, current maps, and then projected future maps based on population 256 00:22:53,018 --> 00:22:58,005 and housing needs and, and infrastructure in the city. It's really valuable to evaluate 257 00:22:58,005 --> 00:23:03,989 risk when it comes from a public safety standpoint, police, fire, all that stuff. 258 00:23:04,319 --> 00:23:08,003 Um, it's a great resource book for the community. That's the best way to think about 259 00:23:08,003 --> 00:23:11,005 it. What are we going to need 5 to 10 years from now assant city? So that's what 260 00:23:11,005 --> 00:23:16,004 that growth policy does. So, ideally, we would already have those in place and we 261 00:23:16,004 --> 00:23:21,089 would build our budget around it. But we're, we're doing that now. We identified 262 00:23:21,089 --> 00:23:25,089 it, we're, we're doing it now. The other thing that I think ideally we would have 263 00:23:25,089 --> 00:23:30,839 done in April is this workshop right here to give you guys the very basics that Jo 264 00:23:30,839 --> 00:23:35,005 and I were given, provide you with a copy of the budget and then go from there. And, 265 00:23:35,016 --> 00:23:40,028 The idea behind that is to get the city's priority through the commissioners and 266 00:23:40,028 --> 00:23:45,079 what you guys would like to see now how the transition worked with the with the last 267 00:23:45,079 --> 00:23:49,079 city manager Chanel didn't quite work out that way because he exited during during 268 00:23:49,079 --> 00:23:53,569 budget time. That's when we were kind of going through it. So what I did was I went 269 00:23:53,569 --> 00:23:58,079 back and watched several of the city commission meetings to kind of get a gist of 270 00:23:58,079 --> 00:24:03,109 the priorities, and one of the number one things I heard from there is is a code 271 00:24:03,109 --> 00:24:07,081 enforcement person. We need a dedicated code enforcement person. So Jody and I sat 272 00:24:07,081 --> 00:24:12,003 down, going through the preliminary budget and said how can we make this happen. 273 00:24:12,369 --> 00:24:18,041 Um, one of the positions that we had last go around was a temporary assistant to 274 00:24:18,041 --> 00:24:24,003 the city manager position. So we got rid of that position in this budget, and we 275 00:24:24,003 --> 00:24:29,009 used the funding from that to help with the code enforcement. So this new code enforcement 276 00:24:29,009 --> 00:24:33,038 will fall under building and planning to help them with their code enforcement side, 277 00:24:33,004 --> 00:24:37,859 but still be available for the other code enforcement angles. With the understanding 278 00:24:37,859 --> 00:24:43,119 that, that's not a 24/7 job. So when there's downtime in the code enforcement world, 279 00:24:43,739 --> 00:24:48,005 Then that person can still assist, um, building and planning with their needs and 280 00:24:48,005 --> 00:24:52,219 assist the water clerk and meet and greed with, with those needs. So we can kind 281 00:24:52,219 --> 00:24:57,056 of pull that salary from all three of those departments that that touches. Another 282 00:24:57,009 --> 00:25:01,449 thing that I noticed in there was, was streets. Everybody was like, we need more 283 00:25:01,449 --> 00:25:06,017 money for streets. And so that's where we, we've, we've sat down with Ashley, our 284 00:25:06,017 --> 00:25:11,000 public works director, and said we need to focus on this. And so, The money that 285 00:25:11,000 --> 00:25:15,439 we are projecting that, that we're going to have in the budget, we, we put as much 286 00:25:15,439 --> 00:25:21,329 as we reasonably could toward street projects, uh, and water projects, with the understanding 287 00:25:21,329 --> 00:25:25,029 that if there is a windfall, with our fingers crossed, however that looks, we can, 288 00:25:25,369 --> 00:25:30,001 we can interject that somewhere. Uh, again, I, I think people should, should take 289 00:25:30,001 --> 00:25:34,064 their priority over the projects. For example, we have 3 people in the streets department, 290 00:25:34,065 --> 00:25:37,092 and, and if we don't pay them, there's not going to be anybody to build that road. 291 00:25:38,599 --> 00:25:44,469 Um, but that, that's up to you guys. That's, that's my two cents on that. Um, and 292 00:25:44,469 --> 00:25:48,067 it's very important, and we did set aside funding for those documents, those public 293 00:25:48,067 --> 00:25:52,469 work documents that I was talking about, and a lot of that was already in, in place. 294 00:25:52,051 --> 00:25:56,219 Like, they, we have already been working on the PER, and so we're hoping by the end 295 00:25:56,219 --> 00:26:00,003 of the year to have a lot of these documents, and then, It not only identifies the 296 00:26:00,003 --> 00:26:04,369 problems, but identifies the cost, and then it prioritizes that based on, you know, 297 00:26:04,053 --> 00:26:08,329 what would fail first or what would be the big problem. So when you're asking about 298 00:26:08,329 --> 00:26:12,369 emergencies, um, that's kind of where that comes from. Hopefully, it's something 299 00:26:12,369 --> 00:26:19,564 that that's on the list that has been. Identified. If there is a phenomenal, unforeseen 300 00:26:19,564 --> 00:26:25,125 emergency, there are specialized emergency grant funding for that. Um, ideally, you 301 00:26:25,125 --> 00:26:28,765 don't want to do that. You want to project and see, but if something comes up, we 302 00:26:28,765 --> 00:26:33,765 can, we can certainly work that out on the back end and get that fixed. Um, a good 303 00:26:33,765 --> 00:26:37,839 example would be like the bridge failure in Libby from the flooding and, They just 304 00:26:37,839 --> 00:26:41,038 now got the grant to redo all that, but you saw how long it took from the flooding 305 00:26:41,076 --> 00:26:44,092 to get it approved, and then they still have to start to do all that, but that's 306 00:26:44,092 --> 00:26:49,031 where that would come from. The other thing I wanted to, to show you, 307 00:26:54,589 --> 00:26:58,081 I is this right here, and I'm gonna do the yardstick because it's easier for me to 308 00:26:59,041 --> 00:27:00,081 for me to do so. 309 00:27:02,709 --> 00:27:10,029 24 and 25, we, we pretty much got 1.35% of the majority of taxable 310 00:27:10,055 --> 00:27:17,015 value in, in Pulsson on the houses. Then it went to 0.76, and so now they do it in 311 00:27:17,015 --> 00:27:22,109 a tiered status, and that memo I sent you kind of, kind of had it laid out. So now 312 00:27:22,109 --> 00:27:27,091 up to $378,000 in value, we're going to get 0.76, so we're losing almost half a percentage 313 00:27:27,091 --> 00:27:33,015 point in the majority of our homes. So that's what we're looking at, and that's why 314 00:27:33,015 --> 00:27:36,599 we're like, well, we'll see if, if there's a windfall, because the reality is we're, 315 00:27:36,091 --> 00:27:41,979 we're going to get 0.5% point less. The other thing is. We used to be able to tell 316 00:27:41,979 --> 00:27:48,006 real easy what our tax value would be because we have a good uh building and planning 317 00:27:48,006 --> 00:27:54,219 department and we got 100% of of new construction, but now we get 75%, so we get 318 00:27:54,219 --> 00:27:59,066 a quarter or less of that, we get 0.5% less than this. Um, the upside is now they're 319 00:27:59,066 --> 00:28:03,006 doing short term and long term rentals, and they kind of have all that busted out, 320 00:28:03,099 --> 00:28:07,699 so we might get some of that back, but we just, we really don't know and even the 321 00:28:07,699 --> 00:28:12,004 Department of Revenue. Doesn't know and that's why it's gonna be till till the last 322 00:28:12,004 --> 00:28:15,239 minute, it looks like that's what we're gonna get. So as a taxpayer, it's really 323 00:28:15,239 --> 00:28:23,075 great if you're looking for services, it's not ideal, yeah. Uh, George, that has 324 00:28:23,075 --> 00:28:30,063 like a lower concentration of expensive houses or like, um, the short term rentals 325 00:28:30,063 --> 00:28:35,075 and stuff and say like the county would or something like that, like, um, within 326 00:28:35,075 --> 00:28:41,051 city limits. Is it likely that there will be decreases because most houses are just 327 00:28:42,069 --> 00:28:49,849 normal working class level housing. Yeah. The honest answer is I, I don't know because, 328 00:28:50,000 --> 00:28:53,719 because right now until we get some of this planning stuff done, we don't have a 329 00:28:53,719 --> 00:28:58,006 solid number of what is short term rental, what's long term rental, what's all that, 330 00:28:58,199 --> 00:29:02,199 so these are kind of new categories this year. Uh, that, that's something that we, 331 00:29:02,004 --> 00:29:06,004 uh, with the building department we've been in, in the talks of trying to figure 332 00:29:06,004 --> 00:29:10,969 out a way how to identify these and we can better predict this. I think after, after 333 00:29:10,969 --> 00:29:14,369 this first year, we'll have that taxable value because no matter what they do in 334 00:29:14,369 --> 00:29:18,089 Helena, I seriously doubt it'd be fixed before the next budget. So the numbers that 335 00:29:18,089 --> 00:29:23,077 we get this year we'll be able to, to roll them over to next year, but are, is it 336 00:29:23,077 --> 00:29:28,219 going to be a positive or negative? I just couldn't tell you because we really don't 337 00:29:28,219 --> 00:29:32,009 know that number. OK, so all that data will kind of be revealed once they announce 338 00:29:32,009 --> 00:29:37,099 the numbers, more or less because they'll, they'll have to pay the, the taxes on 339 00:29:37,099 --> 00:29:42,939 that, and so that'll be the way to, to get that figured out. OK. Um. That's unfortunately, 340 00:29:42,979 --> 00:29:47,000 that's the best answer I, I can give you. No, that's totally fair. I get it. I was 341 00:29:47,000 --> 00:29:52,339 just curious if we had any info on that ahead of time or not, but I know like they 342 00:29:52,339 --> 00:29:57,018 had to have everyone like basically register what type of home type they had with 343 00:29:57,018 --> 00:30:02,979 DOR or a lot of people got rolled into it based on, uh, I forget what exactly the 344 00:30:02,979 --> 00:30:09,013 metric was, but I was curious if we had any background on it or anything. We're not, 345 00:30:09,209 --> 00:30:13,609 we're not alone. I, I, I forward you guys an article from Montana Free Press about 346 00:30:13,609 --> 00:30:18,041 Great Falls, uh, so we're kind of, kind of tracking. It seems like the majority of 347 00:30:18,041 --> 00:30:22,449 the, of the cities are kind of playing in this way. Uh, it's very difficult to approve 348 00:30:22,449 --> 00:30:27,029 it in July when you don't know what your money's going to be till, till August, um, 349 00:30:27,089 --> 00:30:31,489 and then if it goes the other way, if it, if it comes in less, then we have to go 350 00:30:31,489 --> 00:30:33,729 back and look at what those cuts are going to be like. 351 00:30:35,969 --> 00:30:41,089 So right now, like Ms. O'Sullivan said, we're, we're, we're going by last year's 352 00:30:41,089 --> 00:30:44,041 numbers because that's kind of the, the best that we can figure on. 353 00:30:47,479 --> 00:30:53,003 And we're budgeting on money began within the city limits for tax dollars, and the 354 00:30:53,003 --> 00:30:58,459 county then uses all the money they get for every other home that's out of the city 355 00:30:58,459 --> 00:31:03,719 limits. Yeah, the county has their own thing, but they do collect the taxes for us 356 00:31:03,939 --> 00:31:07,052 like she said, and then we get it back when they, when they put it forward. 357 00:31:09,219 --> 00:31:15,028 We don't ever get a chunk of that for anything. The county money, considering all 358 00:31:15,028 --> 00:31:22,051 those people use services in town. Now you're good. And use your, your police services 359 00:31:22,051 --> 00:31:25,016 and all that when they come to town and all that. We don't get any of that. They 360 00:31:25,016 --> 00:31:29,092 do. And that's, and that's why when we look at the annexation, that's, that's what 361 00:31:29,092 --> 00:31:34,959 we consider. How, how much of the city services are you using for free. Yeah. That 362 00:31:34,959 --> 00:31:38,319 you're, that you're not paying for. And there's some give and take to that because 363 00:31:38,319 --> 00:31:42,839 during the, the tourist season, despite what Elma thinks we are a tourist town, and 364 00:31:42,839 --> 00:31:46,004 so people do come through and travel on our roads and use our emergency services, 365 00:31:46,479 --> 00:31:48,093 that, that happens. There we go. 366 00:31:51,369 --> 00:31:53,065 But only 11% comes from tourism. 367 00:31:57,849 --> 00:32:02,081 So is there any questions that we can help you with? Is there something that you 368 00:32:02,081 --> 00:32:08,209 would like to see a better focus on budget wise? I know it's just a random list of 369 00:32:08,209 --> 00:32:13,489 numbers unless you really sit down and look at it. Um, was that a fair estimation 370 00:32:13,489 --> 00:32:18,053 of the, the priorities that you all had with code enforcement and in streets, Safe 371 00:32:18,053 --> 00:32:25,949 streets. I think it's not only repairing potholes and stuff, but looking at sidewalks 372 00:32:25,949 --> 00:32:32,209 and, you know, crossing. Safely and that kind of stuff, you know, with Carolyn not 373 00:32:32,209 --> 00:32:37,093 being here, I can advocate for, excuse me, safer streets, you know, whether that 374 00:32:37,093 --> 00:32:39,039 be um 375 00:32:41,079 --> 00:32:49,078 Some type of a speed bump or uh um A median in the middle whether it's 376 00:32:49,092 --> 00:32:56,869 got flowers in it or whatnot just uh I there's a term for I think it's what completes 377 00:32:56,869 --> 00:33:02,459 complete streets complete streets yeah you know something to keep the the traffic. 378 00:33:02,859 --> 00:33:09,026 To be forced to slow down, there's an actual term for all that traffic control stuff, 379 00:33:09,042 --> 00:33:15,199 so we do, we do have a line in there for the sidewalks, um, but we have, we have 380 00:33:15,339 --> 00:33:19,006 money in there for, for the potholes and, and, and striping and, and all of that, 381 00:33:19,014 --> 00:33:23,002 and we do that, you know, case by case depending on, on the, the situation and where 382 00:33:23,002 --> 00:33:30,014 it's at. Sure. So the gas tax, which is dedicated to streets, isn't it? 383 00:33:31,079 --> 00:33:33,092 It might not. Remembering that's right, that is correct and 384 00:33:36,229 --> 00:33:42,052 is but that's Kind of everything to do with streets, that's plowing, that's pothole, 385 00:33:42,064 --> 00:33:49,199 that's whatever, right? And not necessarily construction of new streets. It could 386 00:33:49,199 --> 00:33:54,719 be, it looks like to me from the last several years that fund was used for a couple 387 00:33:54,719 --> 00:33:59,599 of different street projects. It can't be used for personnel, but it's for maintenance. 388 00:33:59,949 --> 00:34:07,028 Um, you can use 20 3rd class. These can use 25% of that for capital 389 00:34:07,028 --> 00:34:12,052 purchases like machinery and equipment, um, which is what we did this year to get 390 00:34:12,052 --> 00:34:17,399 the street department and a new mower that they needed, um, and we're looking at 391 00:34:17,399 --> 00:34:24,084 next year they need to replace their F-550 and possibly a dump truck bed, um, and 392 00:34:24,084 --> 00:34:31,899 then the remainder of that is what's being spent is gonna be on like. The striping 393 00:34:31,899 --> 00:34:37,004 stuff. Rainbow chips, you may see that in the claims list a lot. That's the reflective. 394 00:34:37,879 --> 00:34:38,719 Stuff. 395 00:34:42,086 --> 00:34:44,489 And then They're 396 00:34:46,629 --> 00:34:52,969 Engineer studies for rate studies in both the water and sewer funds for this upcoming 397 00:34:53,051 --> 00:34:58,051 year. It's, I think probably been 10 years or more since that's been done. And it 398 00:34:58,051 --> 00:35:04,007 looks like the rates are not keeping up with the expenses at this point. So, um, 399 00:35:05,004 --> 00:35:10,035 I was glad to see that that was in place, but unrelated, we do have some outstanding 400 00:35:10,035 --> 00:35:18,032 revenue bonds for those funds and The revenue bonds usually have. 401 00:35:19,001 --> 00:35:25,689 Instructions, talking about saving for capital improvements, revenue bonds have instructions 402 00:35:25,689 --> 00:35:30,939 on how you're supposed to manage that money you're getting on rates, and do we know 403 00:35:30,939 --> 00:35:34,419 if we're doing that? When I asked Ed before, he did not know. 404 00:35:36,689 --> 00:35:40,034 Um, I don't know the answers for that, but I can certainly look into it. We will 405 00:35:40,034 --> 00:35:40,639 get it. 406 00:35:51,004 --> 00:35:57,719 And one other question on the reserves. I know we have reserve funds, which we need 407 00:35:57,719 --> 00:36:04,078 for when catastrophes happen. And do we have anywhere within, and I 408 00:36:05,639 --> 00:36:10,076 did not, did not go back and look through to see if I can find this, but do we have 409 00:36:10,076 --> 00:36:17,399 anywhere where we designate what our aim is as far as creating our reserve funds? 410 00:36:17,439 --> 00:36:23,053 Are we trying to create something that's You know, 20% 1.6, 16.6. 411 00:36:25,149 --> 00:36:32,709 Minimum industry standard 16.6, um, 18 to 20 is, is a, a more conservative number. 412 00:36:34,058 --> 00:36:41,058 And we've, I mean, we have pretty good reserves. I mean, not great, but, but we're 413 00:36:41,058 --> 00:36:46,034 within that, that percentage, aren't we? Yes, ma'am. OK. Thank you. 414 00:36:50,909 --> 00:36:58,479 Any other questions, commission? Jodie or? Uh, I got one just cause I kinda thumbed 415 00:36:58,479 --> 00:37:04,004 through this and I did notice that there were, um, Like you said, uh, focusing on 416 00:37:04,004 --> 00:37:09,229 people over projects in some ways, and I. I think I generally agree with that, but 417 00:37:09,229 --> 00:37:14,057 I guess like, I know cause last year, um there were a lot of cuts across the board. 418 00:37:14,084 --> 00:37:20,429 Um, there was significant from police, and I was kinda looking through some of those 419 00:37:20,429 --> 00:37:25,054 details on here in the expenditures one. And I just wanted to make sure I was, uh, 420 00:37:25,055 --> 00:37:33,035 reading this right. Um. Um, so under like personnel 421 00:37:33,035 --> 00:37:40,028 service or I guess personal services, there's 2 FTE at 100% and then 2 chief officers 422 00:37:40,028 --> 00:37:47,000 at 15%, and below that there's salary parity for like a 2% raise, it looks like. 423 00:37:47,035 --> 00:37:53,027 I guess I was just curious, is the 2 FTE like hiring two additional police officers 424 00:37:53,052 --> 00:38:01,000 or is that bringing current officers up to full time and then. Um, As 425 00:38:01,000 --> 00:38:05,639 a follow up, I guess based on the fact that there was like 30% cut from police last 426 00:38:05,639 --> 00:38:11,719 year with, um, some of these increases, how much of that has been able to get put 427 00:38:11,719 --> 00:38:17,028 back in place, especially when it comes to personnel and stuff, which I, I prefer 428 00:38:17,028 --> 00:38:23,052 over, you know, other things. Sure. So, um, when Mr. Sullivan was talking earlier 429 00:38:23,052 --> 00:38:27,719 about general fund and, and police mill levy, those, those are two different persons 430 00:38:27,719 --> 00:38:34,087 that money comes from. Um-hum, um. The police mill levy is somewhat vague on what 431 00:38:34,087 --> 00:38:39,000 you can get with it. It was just the verbiage that was on the mill levy, uh, but 432 00:38:39,000 --> 00:38:44,959 it's essentially people, equipment and training. And so we, um, all our employees 433 00:38:44,959 --> 00:38:48,399 at the police department are full time employees. They're all FTE. OK. But some of 434 00:38:48,399 --> 00:38:51,036 them are paid out of the general fund, a percentage, and some of them are, are paid 435 00:38:51,036 --> 00:38:55,055 out of that mill levy, and that's to alleviate some strain on the general fund. So, 436 00:38:55,056 --> 00:38:57,008 that's, that's, that's your part one. OK. 437 00:38:59,239 --> 00:39:07,159 So, part two is, uh, no. Unfortunately, that's, that's the short answer. So, That, 438 00:39:07,025 --> 00:39:12,054 that money was, was gone. It was out. Um, it was, it was used for other things. And 439 00:39:12,054 --> 00:39:18,006 so when you. When you, when you take money out of one department and you use it for 440 00:39:18,006 --> 00:39:23,008 a different department or use it for something else, it, it's extremely difficult 441 00:39:23,008 --> 00:39:27,000 to get it back into the department it came from. So the money that came out, that 442 00:39:27,000 --> 00:39:32,629 was the cost savings for somewhere else, um, got used for something else before. 443 00:39:32,077 --> 00:39:38,919 So now, so it was, it was around 300,000 for the police department. It's just 300,000, 444 00:39:38,939 --> 00:39:42,179 the police department's not going to see it, because wherever that was spread out, 445 00:39:42,084 --> 00:39:45,008 I don't know where to pull it from, because if I pull it from another department, 446 00:39:45,949 --> 00:39:50,055 now they're, they're missing 300,000 or a percentage of it, you know, however it 447 00:39:50,055 --> 00:39:56,004 gets it gets divided out. That's why it's extremely difficult. To get that money 448 00:39:56,004 --> 00:40:02,000 back because let's say it came out for a water project or something, and it wouldn't 449 00:40:02,000 --> 00:40:06,159 be water, they got their own fund, but now if I take it back out of there, then they're 450 00:40:06,159 --> 00:40:11,679 missing that money and, and that's why it's really hard. And so, and it's very difficult 451 00:40:11,679 --> 00:40:16,004 to do the people. So let's say I, I'll pick on the police department. So I try to 452 00:40:16,004 --> 00:40:23,036 buy a police car a year and let's say I want to. Hold off buying a police car and 453 00:40:23,036 --> 00:40:28,006 use that money for raises. So this budget, I skip a year buying a police car, and 454 00:40:28,006 --> 00:40:33,719 now I give the guys those raises. Well, what happens next year? Next year I, I still 455 00:40:33,719 --> 00:40:38,036 need to get a car, and now I'm behind one in my rotation on my capital improvement 456 00:40:38,036 --> 00:40:43,012 plan, but I don't have nowhere to pay those guys that raise I gave them the year 457 00:40:43,012 --> 00:40:48,179 before. So it's really, it's really difficult. Um, so that's why I'm like, when there's 458 00:40:48,179 --> 00:40:52,086 a windfall like this, you, you have to look at it and say, what is a, you know, an 459 00:40:52,086 --> 00:40:57,729 emergency project, and then what is, is a priority to keep good talented people here. 460 00:40:57,082 --> 00:41:01,219 Because we have great people in all the departments. All the departments have great 461 00:41:01,219 --> 00:41:05,699 people, and it, it just, it, it amazes me how many of them stick around for, for 462 00:41:05,699 --> 00:41:08,077 what we're paying them. And that's how you know you've got the best darn people, 463 00:41:08,078 --> 00:41:12,062 because they're here and they want to be here. I mean, they're phenomenal. Every, 464 00:41:12,082 --> 00:41:18,035 every department, every department that we have. So, did that answer your two questions? 465 00:41:18,889 --> 00:41:24,969 Yes, and just to make sure that I'm fully tracking here, so then the two FTE folks 466 00:41:24,969 --> 00:41:31,085 listed for like that 100 account, that's 2 full-time officers are paid out of the 467 00:41:31,085 --> 00:41:36,059 general fund, and then the rest would be coming from the police mill levy then, right, 468 00:41:36,689 --> 00:41:40,489 because you should if I understood I'm not looking at it, but that sounds how it's 469 00:41:40,489 --> 00:41:45,052 split up, yes. OK. Opposite. It's all the way around there. Yeah. OK. Two out of 470 00:41:45,052 --> 00:41:50,459 the building. 12 out of the general and the general. There you go. Two FTE. Cool. 471 00:41:50,006 --> 00:41:53,084 But it's split just like you're talking about. You just got to flip it. All right, 472 00:41:53,919 --> 00:41:56,008 cool. Thank you. I just wanted to make sure I was reading it right. So, that is a 473 00:41:56,008 --> 00:41:59,949 game PD did get one additional FTE. 474 00:42:02,229 --> 00:42:07,008 Well, because we're, we're full staffed, yeah, that makes the, that makes the difference. 475 00:42:07,989 --> 00:42:12,629 And then back to your growth policy, which is not necessarily part of this, but it's 476 00:42:12,629 --> 00:42:18,669 part of the big picture. One of the components that I think we also need, I mean, 477 00:42:18,075 --> 00:42:23,669 we have a lot of old plans that need to be brought up to date, and one of them is 478 00:42:23,669 --> 00:42:30,004 probably the water availability. We have an old report on water availability, but 479 00:42:31,006 --> 00:42:38,879 My guess is with the challenge to the water rights and the uh reservoir 480 00:42:39,054 --> 00:42:46,639 and the fact that one of our wells is pumping sand instead of water, that might not 481 00:42:46,008 --> 00:42:54,007 be applicable anymore. Did, and how's the replacement? Well, how, 482 00:42:54,011 --> 00:43:01,076 what's the status of that? How's that? Been Which in operation. Which 483 00:43:01,076 --> 00:43:08,056 replacement I think well 5, was it well 5 that. Stopped operating and they were going 484 00:43:08,056 --> 00:43:13,149 to try to find a replacement? Well, it is, but it isn't, and that one's on, on, that 485 00:43:13,149 --> 00:43:19,439 one is on our list and, and so it is workable and, and we, we are budgeting for it 486 00:43:19,439 --> 00:43:24,004 and we do have it in there. So the water availability, that is in the public works 487 00:43:24,004 --> 00:43:29,057 plans, so you will get, you will get an answer to that. Thank you. And it will be 488 00:43:29,057 --> 00:43:34,159 in two separate documents. It, it'd be in that PER, but it'll also be in that as 489 00:43:34,159 --> 00:43:34,169 well. 490 00:43:38,899 --> 00:43:44,739 George, back when you're explaining things to Jake, I had a question. Um, so the 491 00:43:44,739 --> 00:43:47,087 emergency occurs and money has to be taken from another 492 00:43:49,179 --> 00:43:56,062 area for this emergency. Does Does the department head is being taken out of, just, 493 00:43:57,031 --> 00:44:01,005 are they alerted to that? Do they know about that? Because you act when you talked 494 00:44:01,005 --> 00:44:06,001 about that, you were head of the police department, you, you would have known that 495 00:44:06,002 --> 00:44:12,005 that money was being taken out, that 30,000 or whatever it was, 300, 300,000. You 496 00:44:12,005 --> 00:44:16,026 would have known that, right? You were told that, right? I was, I was told that. 497 00:44:17,007 --> 00:44:21,429 I just wanna, that's, that's usually how it goes, they, they pull in the department 498 00:44:21,429 --> 00:44:25,035 and say, we're gonna need to take this kind of money out of your budget for this 499 00:44:25,035 --> 00:44:29,419 emergency. That's, that's what happened. Yes, ma'am. 500 00:44:33,025 --> 00:44:38,008 Then you just gotta go with the flow. Yes, ma'am. OK. 501 00:44:42,003 --> 00:44:48,079 And I have a random question. We had a line item last year for animal control that 502 00:44:48,079 --> 00:44:53,629 was like $600. Apparently none of it was used, and it's completely taken out this 503 00:44:53,629 --> 00:44:59,005 year. We do not provide any animal control through the city, do we? Correct. OK. 504 00:44:59,389 --> 00:45:06,026 What, who does provide the animal control? No one? Correct. OK. Thank you. 505 00:45:12,979 --> 00:45:18,001 Anybody else, questions, questions for? City managers still in there for Jody. 506 00:45:22,009 --> 00:45:22,969 In public comment. 507 00:45:28,219 --> 00:45:32,879 So that helps, George, thank you, that helps me understand things a little better. 508 00:45:33,077 --> 00:45:39,054 OK. Anything else, city manager? No, ma'am, and nobody online. All right. 509 00:45:43,062 --> 00:45:44,229 Take your time. 510 00:46:02,989 --> 00:46:10,879 Fleay ward too. First, Commissioner McConnell, uh, Question about 511 00:46:10,879 --> 00:46:18,379 the county on, we did the main street. Project, the county put in. I think it was 512 00:46:18,379 --> 00:46:23,679 $150,000 of their debt money to street 513 00:46:26,009 --> 00:46:31,075 Transportation Enhancement Act or something. They made their annual payments. My 514 00:46:31,075 --> 00:46:35,989 understanding, they did not have to do that because they're tax exempt empty, but 515 00:46:35,989 --> 00:46:42,469 they made their payment anyway for the 15 years. The tribe did also, and so did the 516 00:46:42,469 --> 00:46:47,669 state for their building. So that's, they do put some money into the, in the past, 517 00:46:47,079 --> 00:46:49,076 put money into the cities. OK. 518 00:46:55,689 --> 00:46:58,035 I'm getting a little more specific. I'm looking at. 519 00:47:01,003 --> 00:47:04,199 The tax increment district, it's on page 27. 520 00:47:08,003 --> 00:47:16,001 The first item on that is professional assistance, closing tip district, $5000. That 521 00:47:16,001 --> 00:47:20,419 seemed like a rather high amount to me, just offhand, how long, how complicated it 522 00:47:20,419 --> 00:47:28,025 is to spend all the money, houses closed and. Uh, no, $20,000 for. 523 00:47:30,037 --> 00:47:33,078 Final payment for indirect costs, uh. 524 00:47:35,159 --> 00:47:40,000 I don't know the status of where the money's. But it's going to be spent, it's supposed 525 00:47:40,000 --> 00:47:41,003 to be spent on the. 526 00:47:43,889 --> 00:47:51,419 Streets over here on Savage Point, and It's been almost a full year now for that 527 00:47:51,419 --> 00:47:54,086 project, money's available, and I don't know where the bids are, if there's any bids 528 00:47:54,086 --> 00:48:01,003 gone out to do that or not. Uh. Paving costs or direct costs or oil costs, and oil 529 00:48:01,003 --> 00:48:05,078 costs are high, so I'm not, but I, I don't know how long you can put off spending 530 00:48:05,078 --> 00:48:11,081 that money, and if any of the big contracts are going, been gone out yet. Uh. 531 00:48:13,005 --> 00:48:17,033 We spent a lot of money at HDR for engineering on that at different times over the 532 00:48:17,033 --> 00:48:17,079 years. 533 00:48:29,000 --> 00:48:34,032 I may be able to help you find a little bit of money, and maybe you can help me find 534 00:48:34,032 --> 00:48:37,075 it. I don't, I don't, there's some money out there that I don't know where it is, 535 00:48:37,909 --> 00:48:39,879 and that's in the tax district. 536 00:48:42,909 --> 00:48:48,979 Last year This time, just after this time, the State of Montana Department of Revenue 537 00:48:48,979 --> 00:48:53,979 told the city of Folsom that they can continue collecting on the tax increment districts. 538 00:48:54,699 --> 00:48:55,439 And so 539 00:48:59,899 --> 00:49:07,062 $691,280. Went into the tax increment district in the budget. Later in the year, 540 00:49:08,082 --> 00:49:14,034 BOR came back and said that was wrong, the money comes back out. At the October 541 00:49:14,959 --> 00:49:18,032 25th meeting last year. 542 00:49:20,139 --> 00:49:23,059 There was a budget adjustments. For that money 543 00:49:26,419 --> 00:49:31,639 Some of that money in the tax increment history came out. That amount was 544 00:49:37,009 --> 00:49:45,005 $600,000. Maybe it was $660,250. It says in the $60,000. 545 00:49:45,129 --> 00:49:52,199 I think the minutes might be wrong, at $250. But how much money that went into that 546 00:49:52,199 --> 00:49:58,001 tax district came from the city. Where does that tax increment money come from? It 547 00:49:58,001 --> 00:50:04,899 comes from the mail levies, from the school, the school's bond issues, it comes from 548 00:50:04,899 --> 00:50:11,419 the county's money. It comes from the city's money. North Lake County Library. 549 00:50:12,969 --> 00:50:19,719 Uh, Mission Valley Aquatics. So how much of that money came from the city, and how 550 00:50:19,719 --> 00:50:26,083 do you figure it out, how much it is? And the way I did that, I used 551 00:50:29,001 --> 00:50:35,239 The city's mill levy as a percentage of the tax increment mall levy. The tax increment 552 00:50:35,239 --> 00:50:41,001 they'll levy is the total levy that we paid. Less less uh. 553 00:50:43,084 --> 00:50:45,077 University and the SCS. 554 00:51:03,033 --> 00:51:03,034 That, 555 00:51:06,189 --> 00:51:14,059 that was uh, showed me that there could have been $395,972 in that. In the past they 556 00:51:16,004 --> 00:51:17,199 from the city's money. 557 00:51:20,061 --> 00:51:23,078 On the October meeting again, they brought out the. 558 00:51:26,169 --> 00:51:33,007 $60,000. So there should be left in there, about $37,273. 559 00:51:35,008 --> 00:51:36,026 When they brought out that 560 00:51:39,179 --> 00:51:44,419 $60,000 it was allocated to several different places, of which some of it went to 561 00:51:44,419 --> 00:51:45,899 the police military. 562 00:51:59,029 --> 00:52:06,085 But the difference between 60 $60,000 and $97,000 563 00:52:07,008 --> 00:52:10,085 37,723 dollars. I don't know where it is. 564 00:52:12,399 --> 00:52:16,679 All of the money came out of the Kicks factory and they allocated only $60,000 or 565 00:52:16,679 --> 00:52:22,028 $60,250. Where's the rest of it? It's never been allocated that I could find. I haven't 566 00:52:22,028 --> 00:52:26,659 been to all the meetings, I do watch them. There should be a resolution someplace. 567 00:52:27,699 --> 00:52:30,139 For that $37,000. 568 00:52:35,051 --> 00:52:42,189 Part of that money, as I said. What's remaining is the balance in the police levy 569 00:52:42,189 --> 00:52:49,949 is $4700. That's not a decision for the. City commission to make. That decision was 570 00:52:49,949 --> 00:52:56,031 already made by the voters on the bond issue. That money has to come back into the 571 00:52:56,031 --> 00:52:58,004 city's military or the police mill. 572 00:53:02,034 --> 00:53:05,058 I would try to answer some questions for you. I know there's a lot of numbers on 573 00:53:05,058 --> 00:53:11,084 there, but. Something's missing, as far as I can see, uh. 574 00:53:13,909 --> 00:53:19,389 The mayor has a copy of my worksheet that I did. Uh, not a lot of explanations on 575 00:53:19,389 --> 00:53:20,679 it. But 576 00:53:24,006 --> 00:53:31,001 The numbers are there. They may not be all right. I'm not perfect. I could make mistakes. 577 00:53:34,709 --> 00:53:41,879 I'm also looking at Streetscape SID 42, it's on page 45. 578 00:53:51,239 --> 00:53:59,052 He chose to on some number of $800 transfer SID to SID revolving, transfer balance 579 00:53:59,052 --> 00:54:03,034 of cash to SID revolving $31,000. 580 00:54:05,052 --> 00:54:06,082 Didn't we already do that? 581 00:54:12,659 --> 00:54:13,669 This is a worksheet 582 00:54:15,699 --> 00:54:18,011 I published meeting. Budget. 583 00:54:21,439 --> 00:54:28,084 Shows in the bottom of that transfer remaining SID 42 net cash revolving fund, $30,334.44. 584 00:54:37,086 --> 00:54:41,899 I have some different numbers about how much should be in that revolving fund at 585 00:54:41,899 --> 00:54:48,033 the end with the remaining balance. Right. I think it might be a little more than 586 00:54:48,033 --> 00:54:55,929 what's shown there, based on our starting revenue. The end of Till 587 00:54:55,929 --> 00:54:57,051 June 2024. 588 00:55:00,399 --> 00:55:04,219 But I don't know where I got my numbers. I got a note that came from Public Review 589 00:55:04,219 --> 00:55:08,909 on the Black Mountains website, but I can't find that exact number now, but the ending 590 00:55:08,909 --> 00:55:15,199 balance was at the end of July, the end of June 2024. But if what I have is correct, 591 00:55:15,031 --> 00:55:17,056 there should be another, some more money into that. 592 00:55:19,076 --> 00:55:21,439 If you have any questions, I'll try and answer them. 593 00:55:24,054 --> 00:55:24,056 Thanks, 594 00:55:26,077 --> 00:55:31,058 thank you. City manager and Jody, can we take a look at some of those questions? 595 00:55:32,058 --> 00:55:37,899 Yeah, right off the, the, the top of my head here. So we, we had a meeting with HDR. 596 00:55:37,979 --> 00:55:42,027 We have a weekly meeting. Um, and Zach would be on during the regular meeting, and, 597 00:55:42,035 --> 00:55:46,031 and he's gonna give you an update on, on this as well, but on the, say this point 598 00:55:46,031 --> 00:55:51,029 area, the, the parking area and that kind of angled road coming up out of the park, 599 00:55:51,909 --> 00:55:58,709 so we, we have approximately 335,000 left in that fund, so we're trying to spend 600 00:55:58,709 --> 00:56:04,081 it all, and that's what we're, we're doing it on. So it'd be. That, that angled road, 601 00:56:05,012 --> 00:56:09,929 um, and as much as we can get on first coming out of it and the, the parking lot 602 00:56:10,149 --> 00:56:14,959 down there to get all of that updated and redone and, and paved out and blacktopped. 603 00:56:15,001 --> 00:56:19,649 Nice. Um, and that will, that will bring us to the end of it. And the bids went out, 604 00:56:19,075 --> 00:56:23,139 uh, this week, I believe. We had that meeting on Wednesday, and they were supposed 605 00:56:23,139 --> 00:56:27,669 to go out after that, so they ought to be out. But HDR will be on, on tonight and 606 00:56:27,669 --> 00:56:32,006 they can, they can give you an update. As far as the other ones, I would, I would 607 00:56:32,006 --> 00:56:36,076 have to look, and what that money was spent on prior, I, I couldn't even tell you 608 00:56:36,076 --> 00:56:41,379 without looking it up. I know I'd be wrong. If we, if when you guys have time, if 609 00:56:41,379 --> 00:56:45,699 you could get some numbers maybe from Mr. May, that would be great and for the condition. 610 00:56:46,459 --> 00:56:50,729 Thanks you guys, I appreciate it. Thank you, Mr. Manson. Any other public comment 611 00:56:50,729 --> 00:56:58,004 to make? Before we adjourn, anything online, Mr. Simpson? No, ma'am. And I just wanna 612 00:56:58,004 --> 00:57:01,008 say I think you're definitely on the nose with your watching of our meetings and 613 00:57:01,008 --> 00:57:05,054 our priorities. I think what we've talked about, um, as a commission over the years 614 00:57:05,054 --> 00:57:11,439 is streets, obviously codes, ordinance enforcement, and also I think infrastructure 615 00:57:11,439 --> 00:57:16,056 just in general. I mean, to Lisa's point with water usage and sewers and stormwater, 616 00:57:17,239 --> 00:57:21,037 um. Yeah, I think those are all things that are pretty crucial, and I think we agree 617 00:57:21,037 --> 00:57:25,034 as a commission that those are our priorities. Dead trees on the golf course. We 618 00:57:25,037 --> 00:57:32,077 got one down, 300 to go. Oh, the playground at the by the skate park. 619 00:57:32,085 --> 00:57:38,035 Oh, we have an update for you, girl. Oh, I know. I'm excited. Coming soon. Stay tuned. 620 00:57:38,085 --> 00:57:42,025 All right, if there's nothing else, can I have a motion please to adjourn? So moved. 621 00:57:42,409 --> 00:57:46,969 One second. Second, thank you. I have a motion from Commissioner Douglas. The second 622 00:57:46,969 --> 00:57:52,189 from Commissioner Reard. Uh, commission, all in favor. We're adjourned. Thank you. 623 00:57:56,649 --> 00:57:56,669 3.