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Uh, consent agenda, everybody look at the minutes. I did, we approved the minutes.

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22. A discussion Uh, all in favor. I'm, I'm opposed.

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Carry. All right, right on to new business. So, we're gonna, I guess we need

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to review our documents and figure out what we need to submit. And

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uh then Cora, did we ever find any of the stuff that's in the past?

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Mm. Oh. There it is. Well, that's not terrible. Oh, that's just from

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the, um, 10 years ago, no, the officio, the executive officio that that was her.

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I'm a little late to go through that stuff, isn't it?

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Those were the notes from the meeting.

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I guess my question is for archiving purposes. Is it fair to

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Leave everything behind that we, we had. I mean, this is. My file It's

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all my copies of everything, the interviews. We, we need those, the interviews from

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each person. So that's what I've got in here plus you know the tests, all the

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stuff that we took various chart various charters that we looked at so it would be

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interesting so the documents that are gonna stay forever are, you know, getting close

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to that final report you approved some of your minutes and discussions. Um, your

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motions, your, your boat motions, those probably live forever, and then everything

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else has a time frame and it gets weighed by the historical society. I, I think the,

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uh, of Montana, they get away which is more important if they want to keep it because

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it shows like that at some point life probably working. On a way on a on a time on

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a time basis so there's there's immortal documents in there and there's some documents

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with the lifetime some of that some of that's your personal stuff though I mean you're

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taking tests and on your and the stuff from Montana State all that that's that's

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not public record. OK, I was just looking at it from the standpoint.

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10 years from now, the person who sits right here. Would this be helpful or not helpful?

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That's all. No. I guess probably not. You're right. Well, I guess the way I looked

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at it, Pete, is that I, I looked at what we had to look at. And that's why, that's

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why I put, you know, kind of made the pitch I did about really trying to do a good

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job on this, this final report to, to basically capture our interviews, the survey,

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you know, I'm sure, like, I'm sure like we're gonna wanna have a copy of the survey

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and we're gonna wanna have. You know, but some of the other working papers, nobody,

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I mean, we didn't have those, and I mean, I, I hear, I hear about the formal, informal,

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but yeah, I mean, I'm happy if, if you were, we wanna submit. What you have

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there, I'm not gonna certainly not gonna oppose it. The statute, I don't, I don't

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have a book like that. The statute says after submission of the final report, the

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commission shall deposit copies of its minutes and other records, not mine, not Pete's,

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its minutes and records. I think the minutes and so some of that is, I mean, like

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notes from our interviews with Ms. Pardini and Ruglis, I thought, and. I did a commission

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city manager charter comparison. I think he You did the draft appendix of local

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government review commission public involvement things like that. I think it's really

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important, but, well, we could include the copies of the interview questions. Yeah,

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well, as an, as an example, I've got the complete copy of that 9th edition of the

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Model City Charter. Should that be a part of it or not a part of it? Well, I mean

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they even put a map of Bozeman in here. I, I, I would bet anything that you put on

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your agenda would be a must. Like any agendas that you follow meeting to guys, anything

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you include like your minutes, anything that was in part of the agenda would be great

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to have, you know, as per agenda in whatever order sending, and then some of the

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other things you guys talked about. I, I would agree, agree well like your interviews.

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So, so if the agenda. It's, uh, I mean, Do we have to go back and print copies of

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all each agenda then because you're keeping it in paper, I guess you have to because

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it has to be, it has to be a copy has to go to the clerk and recorder here in Lake

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County. One has to go to the state. Yeah, so we've already. So the state is taken

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care of. You've, you've done it, yeah. You've sent them minutes and you've sent them

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agendas. All they, all they wanted was the, the report, the final, and that thing

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that you sent from Ashley.

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That that you had highlighted at the bottom said that there had to be two copies

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of those, right? 2 copies go to the state Department of Montana Department of Administration,

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and they then they send a copy on to the library, yes, state library, yes, and, uh,

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and then I also, I sent them, uh, an email of the same report. Um, but,

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but Cora's right about our minutes and other records go to the county clerk and recorder.

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So, uh, the, the, the county clerk and recorder probably don't mind, don't, if the

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city wants to keep that for historical, historical purposes, hysterical, but, but

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as far as going to what we're gonna file with the clerk and recorder, it seems to

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me like official actions and minutes and Yeah, agendas, minutes. I, I would say agenda

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minutes report, the report, the final report. I copy the budget, um. Because

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I assume, but, but I don't, I don't know copy from Jody of the, I don't know. Nobody's

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litigated it ever, so maybe not. I don't know. I'm about copy of the newspaper thing

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ought to be, yeah, yeah. I'm, I'm looking at like a scrap perspective of what's gonna

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help like you said, what's gonna help people 10 years from now. So does the, does

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the certificate of publications, do they go? To the clerk and recorder. No.

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I think they're more more interested in the what you agreed to do in your minutes

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and time and who you talked to rather than the procedurals of like did you make the

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timeline. Like you said before, right, most people aren't trying to relitigate this,

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you know, it's kind of like the will of the people aspect, right? What is, what is

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the will of the people want?

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Uh So I will, I will, um, Print out all the minutes. OK.

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I'm not sure that I think I've got them here, but you probably got, oh, if you have

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them, that's fine, yeah, I, I. Uh, agenda, minutes, interviews.

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Let's make a list.

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I don't, I, I guess what's going, I don't know them. We necessarily, I mean, Cora.

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Our interviews were basically summarized of the discussion. I, I don't know if we

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need to copy of all the. Yeah, I mean, but, but if we do, obviously, Pete, Pete appears

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to have, and so I, I'm not opposed to it. I'm, like I said, I. If somebody wants

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to ask us for more after they see what we submit, I'm, well, I, I guess I just wanna

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make sure that we get the stuff, yeah, I agree that legally final report minutes

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copy of the community survey, I think needs to be in there, the results, yeah, that

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summary, kind of that summary probably and if we circulated like our summary of.

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Notes from interviews I guess if we considered it that's part of the process and

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that would be a commission record I guess.

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So there's Pardini and Rugless and OK. Frankly, Phil and I didn't keep any minutes

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or notes for Cora or Ash.

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Darn. Phil did. Did he? Yeah. Yeah.

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Well, he didn't submit them to us, I don't think. Yeah, well, let's. Uh, OK, so.

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Those 4 agenda, minutes, interviews, surveys, and results survey.

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Survey. I have no questions because I, I did a uh A

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summary of the survey. OK. Here's my commission city manager charter

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comparisons. I'll throw that in there just for giggles, if nothing else.

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It would be nice to have Pete's folder. Yeah, you, if you want it, I think you should

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have it. It really comes down to if this comes home with me, I'm gonna destroy almost

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everything in it. Yeah, I, I would say let me keep it. We will put it. In a box

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with like we have the others and in 10 years it'll be available when I need it before

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before that because I certainly won't be in this office in 10 years no nor will we.

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This is our last rodeo too.

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I'm looking for that front sheet where we have the uh did you get anything from Ashley

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when you all went to school? When you went to the, the conference or the classes,

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get a certificate, yeah. We did, yeah, you passed local government study. I'm not

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sure I printed it. I, I mean online it said I, I did what I did, but it printed.

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I, you had to print it offline and I could not that.

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He printed, uh, from offline, though, right? Um-hum. And, yeah, so. I figured, might

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as well have it. There was no internet when the statute was passed.

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Mhm

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So in terms of electronic copies, it said it said doesn't it say make available or

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something like that. So if they're all, if a bunch of this stuff is listed on the

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city website. I mean, what would we give them for an electronic reference? City

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website, huh, city website. OK, see city. OK, that's what I'm thinking that a lot

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of our records are that's where the agendas and the minutes all live, don't they.

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So those those will get retained somewhere for for however how long they need to

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be indefinitely yeah minutes and agendas are never destroyed.

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Do you keep copies of the video recordings of these minutes or meetings? No, they

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go to the cloud. So there is a copy, but I think that's on a schedule to be eventually

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gets determined if I don't, I don't know the scheduled time frame is. I waited so

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long to do these minutes I had to go back and get the transcript from our hearing,

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and the weird part of that is you don't know who's talking in there. No, you don't.

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You have to read us the whole video and match it up with the, the written transcript.

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And the way they pronounce or spell the names, yeah, it's, I mean it's pretty hilarious,

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but basically it's anything we communicated with. No, no, it's. So

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are all the minutes in there then? Should be. Are they? I like it. Keep it. The big

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question is how much of it do we have to send to the clerk and recorder. Here's,

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here's the 9th edition of the. Charter that doesn't have to go to the. I mean

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There's two.

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Minutes. So do we want to put something like that in there? Yeah, I think we should

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because when the next in 10 years. What the material that they get they can they

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can look back and compare it.

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Whatever you don't want or whatever you don't have to pass on, I will take and I

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will put it in a box and it will be marked. Where does this box go to the vault to

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the storage units in the vault, OK.

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I still, We need to find that so that we know what we make sure that we're on the

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same page with what we have to give to the clerk and recorder. That's what Ashley

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sent you. And

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It's minutes and other records, whatever that means.

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It's the agendas and the minutes. Well, that'd be all would be.

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So, I mean, some of the stuff could be, Maybe a little redundant but so yeah.

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I'm, I mean, I think for filing with here is one thing. Filing with the clerk, that's

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where I am. I mean, if we, I, I have no problem with putting, yeah, but I mean any

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of my scribbles or graphs or anything else into a, into a box. I just, yeah, I don't

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see that that they need to all go in the two copies and all this and that. Well,

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this is, you know, Adam, Adam Reed's interview with you and I. It's all stapled together.

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It's just, yeah, OK.

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What did we read of our predecessors? Some.

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Not much. What did we get from our predecessors?

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Yeah, there was only a handful because it was 20 years ago. That was, that's the

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hard part is there's a good chance you we talked about 10 years, but it's a good

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chance we won't gonna breathe. Yeah, they might say never mind. See, I've never been

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able to get my head around why they didn't do anything to the charter 10 years ago

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because they didn't vote for it, did they? Yeah, they didn't vote for it because

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I believe they were at that time they thought they felt the original change was significant

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enough that they didn't want to touch it. Did the vote, did they have a commission

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even? Yeah, yeah, they did. Yeah, they're not like, so the voters wanted, wanted

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a look see, but nothing got changed, yeah. And to be fair, we didn't do much then

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the heck we didn't if we would have made this a dark sky city, then we would have

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done something.

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Well, that that is a. I think that's an interesting, I think that's gonna come up,

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you'll see that in the Supreme Court, Montana Supreme Court cases of cities doing

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that to get around some of the tall building issues that we were talking about, but

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the interesting land use issue is gonna come up.

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Um, but yeah, I mean, ultimately the question is, do you want to change the form

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of government? And a lot of the answer is the uh manager commission form of government

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is the charter form of government is the more superior form, but I feel like the

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citizens still believe in a mayor form of government. They don't understand what

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the, what it is for the mayor and not. Right, with that regards, and we did not change

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the form of government. Well, and the stuff here, the way I read it from Ashley is

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there's a lot of stuff to do if we change things, yeah, but we did change things,

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yeah, and then, uh, if the study commission shall file two copies of the final report

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with the department of administration, right, and one which the department shall

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forward the state. Then a copy of the final report must be certified by the study

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commission to the municipal or the county records then one is. And

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I suppose you haven't had a run on people coming in to get copies of the report yet,

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huh? No. Oh dang it, you know, probably when the, when the mail out, mail out, uh,

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mail-in ballots come out, then you're probably gonna see some requests. So does,

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will Tina put, does, does she prepare the local. Kind of what's on the ballot, yeah,

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so do we, but there's no explanation, but she also has a one of these there. OK,

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so if anything's gonna be done, she'll do it, you think? Well, I understand it, or

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yeah, can we give them the wording that we want for the ballot. That's that's where

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we signed off on that, yeah. So do we meet again to certify the results of the

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election?

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I don't think we certify them. We don't, no, we don't certify elections. No, I mean,

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you guys are pretty much done, but for like the final budget after we pay for elections,

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Cora, we've satisfied the. are certified Study to you

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to your city and it's gone to the election office. OK, so that to me that looks like

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that's uh and then then so uh copy so we it may. Um,

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prepare copies for public distribution. And then the final report must be available

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to the electors not later than 30 days prior to the election. That's been on the

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website for 2 months, so we're good there. Um And then it's copies

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of the final report may be distributed to the lepers or the residents of the local

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government or the governments affected. And then after submission of the final report,

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the commission shall deposit copies of its minutes and other records. With the car.

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To me, With that

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I think the only thing we have to do is to Take a copy of the minutes. And

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Decide what, um I mean, it's so that. Other, other records. Yeah. Yeah. I'd say manage

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an agenda and let it go. OK. Should I make a call up there and find out if there's

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something else they want, or? Yeah, I can always ask. Well, let's, let's do that.

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Let's make a copy of the minutes and a copy of the agendas. And If they want something

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else, we'll give them something else. Good.

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So you can do all that off the city website, right? Well, I think I've got, I think

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I have all the minutes here, um.

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And the agendas are kind of

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They should be on the website also. You should be able to find those on your emails,

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yeah.

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I mean, I go through here and find them all. They're not in a deal together.

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This is more of a chronological file, OK.

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I'm happy to go through and dig that out if you want. You are not like my mother

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who threw away my baseball card collection because it because it sat there for a

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year. I've done that to you, sonny. My mom, my mom did that to my

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brother. Yeah, he threw away what my Mickey Mouse autograph card. Well, it

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wasn't autographed, but So, would, would any of you guys have a copy of the agendas?

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I would bet I've got them in here. Yeah, I was gonna say if you would like me to

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go through this file, I will dig them out and, and I, I, I can just print the minutes

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off my computer if you want or if you have them, that's fine. I've got them right

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here. Yeah, OK, cool. I just figured I've just. I don't

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Great stuff. If you don't mind doing that, Pete, I'm happy to go then we'd have that

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for the clerk and recorder, OK, um.

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What are we missing? Didn't the local government review study commission want something

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too? And that email didn't, didn't Ashley ask for something to be sent to them.

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Mm, maybe not. Maybe I'm, let me look, remembering something.

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Uh.

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No, actually, a copy for their records for Ashley, yeah. And, and, and

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she has that now, OK.

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But yeah, most of the stuff if we were to change something.

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All right. Any other?

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Well, I, I, Pete, I appreciate you for that. That's it. Like I say, that's a good,

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that'll be a resource for somebody if they wanna dive into it that deep. So, yeah,

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I mean, would we have wanted to have something like this? Would this have helped?

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I don't know. I just don't know the answer to that question.

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Who knows where they'll be 10 years from now, right? You want my newspaper article?

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You want my newspapers? Yeah, do you want me to just stop a minute here? There's

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2 publications and 1 article about us. Mostly it's Larry all the time. It's always

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about Larry. It's always about Larry. You didn't get that yet. You didn't understand

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that.

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Here, here's my.

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Chart of comparison. There's my interviews.

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Pilot

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You did this. It's probably in there already.

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And They did this, it's probably in there, isn't it?

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Sure it is.

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Yep.

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I packed light

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Sure. I think that was Dave's input to me on our First draft of the tentative

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report about all we've done, the, the list of your involvement, yeah, if

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you're going to have an October meeting, I would wait until that agenda has come

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out so that you can include it.

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Uh-huh. Before you send it. Yeah. Before you send the stuff to the clerk, wait till

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for the October. Oh, yeah, yeah, yeah. Yeah.

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Did you guys receive a bill for the the um. The vote print number the ballot, yeah,

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the ballot. I don't think that's seen one yet. That's what I figured those like your

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last course of business. Unless if there's a positive vote, but I don't see really

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a big transition thing or, or, well, then yeah, I should, I should talk to her to

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see how they bill that. Yeah, just so when you guys, because you, you're you're getting

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ready to draw close, you've done all your main stuff, and you just got to close your

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organization. They probably don't have their bill yet from the printer and the computer

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people yet. It's like yeah. I mean, it might be in, in, in October. Maybe, yeah,

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the, Federal, the state will probably pay for most of it. It's uh

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OK, what's up? I'll, uh, I'll make, I'll, I'll call her again about the donor.

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So we're gonna need. October 13. 13th.

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That should be ducky. Then do you need to meet again in November? I, I don't know

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what we'd do. I was thinking about that, but that's after the election. I don't know

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what, what we have to do. And is there. Why, why don't we not schedule it and if

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you have to call a meeting, we will. Yeah, yeah. Unless you want to have a party.

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You mean, you mean for November? Yeah. Well, that, that, that would be something

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that we'd all go do something.

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And we'll take her with us. And him just for a second.

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Yeah, cause that, that, I mean, Either way it goes. I would assume

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We need some finality of uh there needs to be a transit. I mean, well, so there's

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no, no transition because it's really just an amendment to the things, you know,

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contracts, uh, you know, I checked that statute that's true. None of that's affected,

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so you're theoretically because you're not transitioning the type of government.

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Thank you. Thank you. You're right. Uh, I have a question though. You know, we, we've

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never like, and I could do this. We have the red line with, uh, marks through it

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and all that, but we don't have, should we wait until the election to see if it passes

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and then I can provide a, this is what it looks like really without the red line,

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without the red and all the marks or. A clean new copy? Yeah, yeah. Or I could, I'll

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go ahead and get it ready. Yeah. OK. Would that be the, that'd be the copy that we'd

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certify as, Correct. Well, we've been approved by the voters.

283
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Well, it would, it would be the new, it'd be the new charter, yeah, it's, it just

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saves somebody from going through and doing that and but so. But I'll do it and then

285
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we probably need to actually have some proofreaders, make sure that we got it right.

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But that's why we could have a November meeting. Just hand that official copy over

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to the city. So Work is done. There you go.

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What do we need? I mean, we've, if it's passed, we've already signed the, well, no,

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what Mark said he would give a complete clean, just a clean copy of it, and what

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Mark said that we would read through it to make sure that his, yeah, no. Yeah, see,

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I don't understand that. I just don't know if we need to resign. Do the commissioners

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have to sign? We can do that in October. Yeah, let's do that in October. I have it

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ready. This is what it looks like, assuming the voters pass before. That, that'd

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be good, yeah, city clerk, so then there. And the local government proposed charter

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ready proposed amended charter. So once it's voted, something's voted, then we come

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back and sign it, yeah, on our commission. So we'll do that. We'll have the clean

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copy and looked at before the October meeting is then conditioned on the result of

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the vote, obviously.

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Then does that need to get adopted by resolution? Well, I think it's adopted, it

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just comes into play, right? It's effective once it's passed. Change. Do we then

301
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bring it to the city commission? The city commission is eventually gonna have to,

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this is what was passed, and it'll probably go by resolution. I don't know if it's

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by resolution or anything. It's just. It's one of those weird things where like it's

304
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adopt maybe adopted by a resolution and they sign it like more signing ceremony aspect.

305
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I take a look into it, yeah, the election authority does the certification. They

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do a certification of their however their certification board is to passes and fails

307
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that sets that on all the election questions, yeah, and that starts time running

308
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for election contests and such things like that. They have to wait till the final

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certification. And then if you wanna contest the election, you'd have, your time

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starts running from that day.

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Have you ever done that, been on a certification board for election authority? I

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know you've helped with elections, yeah, yeah.

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All right. Are we

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So review, you're gonna take and get the red line out, you're gonna get the agendas,

315
00:31:30,015 --> 00:31:37,046
we have the minutes, we'll bring those for the October meeting. Um,

316
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then, Dave, would you mind just taking a quick look and see if, if there's any handoff

317
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thing that we have to do? It seems to me that I don't need anything that really,

318
00:31:50,076 --> 00:31:53,078
yeah, I don't think there is just so normally if you change it you can form into

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a, uh, transfer commission or whatever for to help with the change, make sure everyone's

320
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doing what they're supposed to do, but because they're it's just a basic amendment,

321
00:32:03,000 --> 00:32:07,029
um, I don't think there's. What you have to do. I'm more concerned with, uh, what

322
00:32:07,029 --> 00:32:11,041
does the city commission have to do? Do they have to do anything formal like a resolution

323
00:32:11,041 --> 00:32:16,049
adopting the, the voters' approval of the, well, in, in the recommendations they

324
00:32:16,049 --> 00:32:21,004
can do whatever they want with the recommendation, yeah, so. But yeah, that I just

325
00:32:21,004 --> 00:32:25,092
wanna make sure that procedure is met. I think you guys are good at just finalizing,

326
00:32:26,001 --> 00:32:30,052
you know, your documents and, and finalizing that budget aspect of it so there's

327
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no outside invoices or whatever. But you have time for that. Yeah, in fact, speaking

328
00:32:36,069 --> 00:32:42,089
of billing, I've got, I've got a few bills here for this stuff, and it, uh, comes

329
00:32:42,089 --> 00:32:50,022
to with everything with the printing and, uh, that was $290 29052 dollars.

330
00:32:51,098 --> 00:32:55,036
I believe. Will, will that just go to you all or would, do we have to approve his

331
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bills or would, you'll do it, won't you? I was gonna give it to court, but I wanna

332
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make sure that you guys know that fine, yeah. Second. OK, one favor. OK, pass along.

333
00:33:07,052 --> 00:33:14,038
OK, thanks. OK, um, so good. We are meeting the 13th, 13th.

334
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October 13th. If nothing else, uh, I'll probably comment if you just have any more

335
00:33:22,082 --> 00:33:30,052
bills, your invoices if you have anything. Well, I, the only thing would be,

336
00:33:30,055 --> 00:33:38,016
um. Is the newspaper is going to For those, um, they, they had

337
00:33:38,016 --> 00:33:41,033
one article in it for our.

338
00:33:44,048 --> 00:33:50,098
We have put 2 postings and we've had 1 and there's gonna be another one and they

339
00:33:50,098 --> 00:33:57,098
said that they would just bill you direct well I mean through us. And the other thing

340
00:33:57,098 --> 00:34:03,027
would be, Um, what the election's gonna be, and we, we won't know that. But, but

341
00:34:03,027 --> 00:34:07,059
I, I will talk to her anyway, find out. But I'll bet if they don't come out with

342
00:34:07,059 --> 00:34:12,007
those things until, I mean, to know what their expenses are, to split it up.

343
00:34:14,099 --> 00:34:19,002
Because that's, yeah, it's, uh, at least in Missouri that's the way they did it if

344
00:34:19,002 --> 00:34:23,058
you had a big election with the state doing most of it, I mean, you got kind of a

345
00:34:23,058 --> 00:34:28,026
free ride on a lot of the stuff, but there was a certain percentage you pay for versus

346
00:34:28,026 --> 00:34:31,048
we just had a special election, yeah, yeah, OK.

347
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All right, motion to adjourn. So we'll check it or adjourn. Thanks.