1 00:00:04,494 --> 00:00:05,792 [gavel banging] 2 00:00:06,657 --> 00:00:09,121 All right, I'm going to go ahead and call this meeting to order. 3 00:00:09,188 --> 00:00:12,117 The Ponk City Board of Commissioners regular session, Monday, August 10th, 4 00:00:12,184 --> 00:00:16,111 2026, 5:30 PM. If everyone would please rise and join me in the 5 00:00:16,178 --> 00:00:17,782 Pledge of Allegiance. 6 00:00:19,620 --> 00:00:24,380 I pledge allegiance to the flag of the United States of America, 7 00:00:24,447 --> 00:00:29,763 and to the Republic for which it stands, one nation, under God, indivisible, 8 00:00:29,830 --> 00:00:32,942 with liberty and justice for all. 9 00:00:33,156 --> 00:00:33,989 [chairs scraping] 10 00:00:36,373 --> 00:00:40,537 All right, the first item on our agenda today is the consent agenda. 11 00:00:40,697 --> 00:00:45,298 All items listed under the consent agenda are deemed to be non-controversial 12 00:00:45,365 --> 00:00:48,264 and routine in nature and will be approved by one motion of the governing 13 00:00:48,331 --> 00:00:52,112 body. Do you commissioners have any items to be removed from the 14 00:00:52,571 --> 00:00:54,428 consent agenda? If not, I would entertain a motion. 15 00:00:54,845 --> 00:00:57,554 Motion to approve the consent agenda as written. 16 00:00:57,621 --> 00:00:58,773 I'll second. 17 00:00:58,840 --> 00:01:00,407 Okay. Call for the vote. 18 00:01:04,522 --> 00:01:08,484 Okay, consent agenda is unanimously approved. We'll skip item number 10 19 00:01:08,551 --> 00:01:12,658 and go to item number 11, Commissioner communications for the 20 00:01:12,725 --> 00:01:14,688 Mayor and Commissioners. Uh, Commissioner Bock. 21 00:01:15,018 --> 00:01:17,372 Yeah, I just want to remind everybody, 22 00:01:17,439 --> 00:01:20,418 school's getting ready to start. Uh, watch the school zones, all that 23 00:01:20,485 --> 00:01:22,145 fun stuff. Make sure you go slow. 24 00:01:22,212 --> 00:01:25,354 Yep, there'll be lots of kids heading back to school. Commissioner Bowers. 25 00:01:25,484 --> 00:01:27,055 Nothing to report, Mayor. 26 00:01:27,122 --> 00:01:28,550 Okay, Commissioner Newcom. 27 00:01:28,870 --> 00:01:32,581 Um, I just wanted to say what a great time it was to have crazy days 28 00:01:32,648 --> 00:01:36,067 this weekend, even with the heat, people got out and did some shopping 29 00:01:36,134 --> 00:01:40,105 and some um, fellowshipping together, so, hey. 30 00:01:40,274 --> 00:01:42,209 Yeah, it was, it was definitely a great time downtown. 31 00:01:42,276 --> 00:01:46,193 Uh, there was, there's so many people that it takes to make an event like 32 00:01:46,260 --> 00:01:49,129 that happen and, you know, Main Street and all the downtown building 33 00:01:49,196 --> 00:01:52,228 owners and business owners, so it was a really, really good time. 34 00:01:52,967 --> 00:01:56,080 All right, we'll move on to the report section, item number 12, 35 00:01:56,147 --> 00:01:58,120 which is the City Manager's report. 36 00:02:01,216 --> 00:02:06,496 Mayor and Commissioners, uh, I have three things. First is the Vision 37 00:02:06,563 --> 00:02:10,996 2040 is still, community survey is still active and live. 38 00:02:11,063 --> 00:02:15,364 So, but I will remind the public that we're looking for information on, 39 00:02:15,431 --> 00:02:22,315 you know, putting together a vision for uh, the next 15, 20 years for 40 00:02:22,382 --> 00:02:26,350 Paka City. Please, it's important for you to go make sure your voice 41 00:02:26,417 --> 00:02:32,282 is heard in there. Uh, that survey does close on August 17th, so a week 42 00:02:32,349 --> 00:02:36,836 from today. Uh, we'll put it out again on our social media blast on 43 00:02:36,903 --> 00:02:38,989 Sunday and say, yeah, one more day. 44 00:02:39,056 --> 00:02:42,129 So I know everybody is putting it out, putting it off to the last day, 45 00:02:42,196 --> 00:02:44,412 because I'm as guilty as anybody else. 46 00:02:44,479 --> 00:02:48,111 And then just as school, school was mentioned, summer's coming to an end, 47 00:02:48,178 --> 00:02:49,795 so we got students heading back to school. 48 00:02:49,862 --> 00:02:53,287 That has an impact on the Amback and Wince pools. 49 00:02:53,716 --> 00:02:57,242 Uh, they'll be open through normal operating hours through this week. 50 00:02:57,312 --> 00:03:01,573 But then effective, uh, beginning of Monday of next week, they'll, 51 00:03:01,640 --> 00:03:04,459 they'll only be open on Saturdays and Sundays through Labor Day, 52 00:03:04,526 --> 00:03:07,748 September 7th. Uh, is the final day of swim. 53 00:03:07,957 --> 00:03:11,929 And then I would like to introduce to everybody our new Park and Rec 54 00:03:11,996 --> 00:03:14,858 director, uh, Mr. Ryan Hayfen. 55 00:03:15,268 --> 00:03:19,229 Go ahead and stand, Mr. Ryan. Thank you. So, Ryan's now official 56 00:03:19,296 --> 00:03:20,637 Park and Rec Director. 57 00:03:20,704 --> 00:03:22,488 [applause] 58 00:03:23,007 --> 00:03:26,230 He's been with us for a few years as an assistant and he's done a great 59 00:03:26,297 --> 00:03:29,226 job in the interim and so we're excited from the staff's perspective to have 60 00:03:29,293 --> 00:03:33,041 him being able to accept that position for us. So, and with that, 61 00:03:33,108 --> 00:03:34,439 I'd take any questions. 62 00:03:37,188 --> 00:03:40,651 Nope, sounds good, Ryan, we are so excited to have you step into that 63 00:03:40,718 --> 00:03:43,550 role and look forward to your leadership. So. 64 00:03:44,299 --> 00:03:48,360 All right, we'll move on to item number 13, receive the Puk City Main 65 00:03:48,427 --> 00:03:49,759 Street review. 66 00:03:55,969 --> 00:04:00,750 Hi, I'm Morgan Did Lake. I'm the assistant director at Ponca City Main 67 00:04:00,817 --> 00:04:04,775 Street and I have Jake Creek here and he's going to be giving the 68 00:04:04,842 --> 00:04:07,893 program update and I'll be here to assist him. 69 00:04:11,119 --> 00:04:13,726 Sorry, first time using this remote. 70 00:04:14,435 --> 00:04:16,063 Uh, so 71 00:04:16,622 --> 00:04:18,679 Nope. 72 00:04:20,307 --> 00:04:21,159 There. 73 00:04:21,226 --> 00:04:24,718 Our mission is to serve Ponca City and its citizens by promoting quality 74 00:04:24,785 --> 00:04:29,981 of life through efforts focused toward economic growth, historical preservation, 75 00:04:30,048 --> 00:04:35,400 cultural development and revitalization of the downtown and surrounding areas. 76 00:04:35,467 --> 00:04:40,028 Our vision is to cultivate a vibrant downtown Ponca City by activating 77 00:04:40,095 --> 00:04:45,650 vacant and underutilized spaces by supporting local businesses and fostering 78 00:04:45,717 --> 00:04:48,999 a welcoming environment for all residents and visitors. 79 00:04:49,109 --> 00:04:54,279 Our transformation strategy is place making and business recruitment 80 00:04:54,346 --> 00:04:55,879 and retention. 81 00:04:58,356 --> 00:04:59,753 In July, we added 82 00:04:59,820 --> 00:05:05,043 for new board board members and you can see them on that page. 83 00:05:05,583 --> 00:05:09,221 each of our board members is required to actively participate in one of the 84 00:05:09,288 --> 00:05:13,016 four committees that make up the four-point approach from the 85 00:05:13,083 --> 00:05:15,552 National Main Street Center. 86 00:05:15,619 --> 00:05:19,008 community members are welcome and encouraged to participate in 87 00:05:19,075 --> 00:05:21,561 one of our committees. 88 00:05:21,721 --> 00:05:26,448 Our organization committee, uh, and those were the members 89 00:05:26,515 --> 00:05:31,810 and highlights include a digital investment campaign, 90 00:05:31,877 --> 00:05:34,587 friend of Main Street donation letter, 91 00:05:34,654 --> 00:05:37,882 uh, five under 40 applications. We received a record number of 92 00:05:37,949 --> 00:05:40,526 applications this year for that. 93 00:05:40,975 --> 00:05:46,521 And, um, we are working on upcoming projects include the 94 00:05:46,588 --> 00:05:49,487 [ding] re-wrapping a signal box wrap. 95 00:05:49,554 --> 00:05:54,647 ice on the plaza sponsorships, uh, showcase and 96 00:05:56,085 --> 00:06:00,170 then that is just more of our 97 00:06:01,378 --> 00:06:03,206 I don't know why it keeps doing that. 98 00:06:04,354 --> 00:06:05,685 I'm sorry. 99 00:06:06,851 --> 00:06:09,008 Next is our economic vitality. 100 00:06:10,376 --> 00:06:14,151 Uh, they've completed some downtown wayfinding signage. 101 00:06:15,409 --> 00:06:18,655 advertise and promoted the time frame app. 102 00:06:19,534 --> 00:06:25,559 quarterly coffee, which has been held on January 27th and May 12th. 103 00:06:25,626 --> 00:06:30,779 and we are now AARP grant recipients for 104 00:06:31,079 --> 00:06:33,388 $15,000, 105 00:06:33,455 --> 00:06:37,004 which is to improve or to improve our downtown by adding 18 new benches. 106 00:06:37,071 --> 00:06:39,657 this fall. 107 00:06:42,453 --> 00:06:47,340 over the past year, our program has generated $17,000 108 00:06:47,407 --> 00:06:51,661 and overages in additional sales for downtown merchants. 109 00:06:52,290 --> 00:06:57,816 uh, through the downtown dollars, card holders typically spend 30% or more 110 00:06:57,883 --> 00:07:02,370 in their value of the card and 51% of users explore new businesses they 111 00:07:02,437 --> 00:07:04,883 haven't tried before. 112 00:07:05,513 --> 00:07:06,881 Design Committee. 113 00:07:07,380 --> 00:07:11,148 um, we've introduced uh Art in the Alley, 114 00:07:11,215 --> 00:07:15,599 window display of the season and adopt the alley, adopt the alley. 115 00:07:15,929 --> 00:07:22,213 uh, added or is part of Keep Oklahoma Beautiful grant, 116 00:07:22,280 --> 00:07:27,613 which brings money and is trying to beautify our alleys and keep them clean. 117 00:07:29,970 --> 00:07:31,997 Promotion Committee. 118 00:07:33,026 --> 00:07:37,912 Uh, we've had a ladies' night, downtown retail event 119 00:07:37,979 --> 00:07:43,282 round table, 101 Rodeo, uh, crazy days 120 00:07:43,552 --> 00:07:47,766 and we're working on some Facebook story telling. 121 00:07:50,612 --> 00:07:53,099 Uh, upcoming is Goblins on Grand. 122 00:07:54,357 --> 00:07:58,595 where uh Charity Angels will be the host and 123 00:07:58,662 --> 00:08:01,421 partnered with Heather Canon Honda 124 00:08:01,488 --> 00:08:05,486 and Main Street, we have Ladies' Night, Small Business Saturday, Christmas 125 00:08:05,553 --> 00:08:07,390 Open House. 126 00:08:11,994 --> 00:08:17,510 um, this year we had the Main Street Now conference, we had a remote um trip 127 00:08:17,577 --> 00:08:21,414 to Downtown Ponca City from the Tulsa Main Street Now conference, 128 00:08:21,481 --> 00:08:26,964 where we had Kelsey Wagner and some Main Street board members attend. 129 00:08:29,630 --> 00:08:35,106 And this year so far, we've had over 1,000 hours 130 00:08:35,173 --> 00:08:40,499 valued at 35,000 in volunteer hours 131 00:08:40,566 --> 00:08:43,442 dedicated towards downtown revitalization. 132 00:08:45,909 --> 00:08:51,981 And we've done the downtown recipient of the 133 00:08:52,150 --> 00:08:56,418 Main Street grant through the state where we received funding towards the 134 00:08:56,485 --> 00:08:57,586 Santa Fe 135 00:08:57,653 --> 00:08:59,923 Depot Corridor project, 136 00:08:59,990 --> 00:09:04,234 which is to help improve the streetscape around the Santa Fe Depot. 137 00:09:05,443 --> 00:09:08,259 and some pictures of before and after. 138 00:09:09,148 --> 00:09:13,395 And this year we're applying for that same grant with PCDA to help improve 139 00:09:13,462 --> 00:09:15,959 the City Central building. 140 00:09:17,666 --> 00:09:23,189 And we have won nonprofit of the year through Ponca City Chamber this year. 141 00:09:23,848 --> 00:09:25,915 And that's it. Any questions? 142 00:09:29,141 --> 00:09:29,974 [thunk] 143 00:09:30,429 --> 00:09:32,669 Just a just a comment, great presentation. 144 00:09:32,736 --> 00:09:34,384 We appreciate you guys being here. 145 00:09:34,694 --> 00:09:37,083 Um, it just watching all the growth that you guys have done. 146 00:09:37,150 --> 00:09:41,158 I mean, I I'm old enough now, I can say 10 years ago, I remember when Main 147 00:09:41,225 --> 00:09:42,326 Street was just a one employee 148 00:09:42,393 --> 00:09:46,051 and one little office in in City Hall and to watch you guys have have grown 149 00:09:46,118 --> 00:09:50,146 over this time and, you know, the Grand Arts District and all the signal 150 00:09:50,213 --> 00:09:54,241 boxes and all the many, many things. Um, you guys do a fantastic job. 151 00:09:54,308 --> 00:09:56,265 So I just want to appreciate all your hard work. 152 00:09:56,525 --> 00:09:58,552 All right. Thank you, guys. 153 00:09:59,800 --> 00:10:03,288 All right, we will move on to item number 14 under new business. 154 00:10:03,355 --> 00:10:07,753 Consider and vote on a resolution by the Board of the Commission of 155 00:10:07,820 --> 00:10:11,837 the city of Ponca City, Oklahoma, committing the Ponca City Board 156 00:10:11,904 --> 00:10:14,723 of Commissioners to seek legal relief for carbon black dust 157 00:10:14,790 --> 00:10:18,189 resolving to enter into a contingency agreement with a 158 00:10:18,256 --> 00:10:20,995 law firm to pursue a lawsuit and directing city staff to 159 00:10:21,062 --> 00:10:23,748 render all necessary assistance. 160 00:10:24,567 --> 00:10:27,803 Good evening, Mayor, Commissioners. 161 00:10:28,073 --> 00:10:31,481 I'm Shane Allen, your city attorney, and I'm here to 162 00:10:31,548 --> 00:10:35,655 talk to you about a resolution to seek legal relief for 163 00:10:35,722 --> 00:10:39,377 carbon black dust settling on Ponca City. 164 00:10:40,156 --> 00:10:42,906 resolving to enter into a contingency agreement with a 165 00:10:42,973 --> 00:10:45,572 law firm to pursue a lawsuit 166 00:10:45,639 --> 00:10:49,514 and directing city staff to render all necessary assistance. 167 00:10:49,933 --> 00:10:53,801 I'll tell you a little bit about um the resolution. 168 00:10:53,868 --> 00:10:57,866 Since January 1st, 2026, Ponca City residents have filed 169 00:10:57,933 --> 00:11:01,940 23 air quality complaints with the Oklahoma DEQ, the Department 170 00:11:02,007 --> 00:11:04,737 of Environmental Quality. 171 00:11:04,804 --> 00:11:08,222 In response, the city passed a joint resolution, as you'll 172 00:11:08,289 --> 00:11:12,356 recall, with the Ponca tribe on February 23rd, 2026 to 173 00:11:12,423 --> 00:11:16,481 identify the dust composition and source and to coordinate 174 00:11:16,548 --> 00:11:18,365 with the DEQ. 175 00:11:18,845 --> 00:11:22,103 On April 16th, the DEQ evaluated the Continental 176 00:11:22,170 --> 00:11:25,878 Carbon facility and as a result issued a notice of violation 177 00:11:25,945 --> 00:11:27,157 on June 19th, 178 00:11:27,224 --> 00:11:31,528 alleging 81 areas of non-compliance. 179 00:11:31,887 --> 00:11:35,266 On July 20th, the DEQ issued an administrative compliance 180 00:11:35,333 --> 00:11:40,808 order assessing a $528,750 penalty and requiring immediate 181 00:11:40,875 --> 00:11:45,193 testing and a compliance plan, 182 00:11:45,260 --> 00:11:51,941 following a separate $51,100 penalty paid July 2nd. 183 00:11:52,230 --> 00:11:55,928 Continental Carbon submitted an initial response on July 9th. 184 00:11:55,995 --> 00:11:59,124 And then these materials, they public are available on the 185 00:11:59,191 --> 00:12:03,835 DEQ's Ponca City Concerns page. 186 00:12:04,134 --> 00:12:06,371 So go there for more detail on that. 187 00:12:06,541 --> 00:12:09,540 The proposed resolution authorizes a contingency 188 00:12:09,607 --> 00:12:13,355 agreement to pursue legal relief related to carbon black dust and 189 00:12:13,422 --> 00:12:16,721 directs city staff to assist while the city continues 190 00:12:16,788 --> 00:12:20,046 coordinating with the DEQ and EPA to address air quality 191 00:12:20,113 --> 00:12:24,937 concerns tied to the Continental Carbon facility. 192 00:12:26,505 --> 00:12:31,278 And with that, I'll offer to answer any questions. 193 00:12:38,908 --> 00:12:40,426 Okay. Okay. 194 00:12:40,826 --> 00:12:43,382 So, I will leave you to it. Thank you. 195 00:12:43,782 --> 00:12:45,382 Okay. 196 00:12:45,449 --> 00:12:48,478 Um, well, before we take action on this, I just would 197 00:12:48,545 --> 00:12:51,894 like to, you know, communicate with the citizens. This is 198 00:12:51,961 --> 00:12:54,537 obviously something that's been ongoing for a while. 199 00:12:54,807 --> 00:12:57,227 Uh, what I said back when this first happened is that we would 200 00:12:57,294 --> 00:12:59,633 follow the science and the facts, 201 00:12:59,700 --> 00:13:01,661 and I believe that's what's brought us here today. 202 00:13:01,728 --> 00:13:05,266 Um, unfortunately, these things do take a long time. So, 203 00:13:05,333 --> 00:13:08,252 uh, I do want to just continue to encourage the citizens that 204 00:13:08,319 --> 00:13:11,138 if you do have issues to report those to DEQ. 205 00:13:11,205 --> 00:13:15,919 Um, I appreciate all the comments and feedback that I have gotten. 206 00:13:17,986 --> 00:13:19,607 Um, is there no other comments 207 00:13:19,674 --> 00:13:21,791 or questions, I would entertain a motion on this. 208 00:13:24,248 --> 00:13:26,844 Motion to approve item 14. 209 00:13:27,403 --> 00:13:28,921 Second. 210 00:13:29,121 --> 00:13:30,669 Call for the vote. 211 00:13:35,473 --> 00:13:37,610 All right, item is unanimously approved. 212 00:13:37,720 --> 00:13:40,419 We'll move on to item number 15, consider and vote upon 213 00:13:40,486 --> 00:13:44,244 the fiscal years 2026, 2029 collective bargaining 214 00:13:44,311 --> 00:13:46,960 agreement between the city of Ponca City and the fraternal 215 00:13:47,027 --> 00:13:50,196 order of police, Lodge number 103 and authorize the mayor 216 00:13:50,263 --> 00:13:52,270 to sign. 217 00:13:52,530 --> 00:13:55,439 Mayor, Commissioners, I'm Don Bohan, your Deputy City Manager. 218 00:13:55,506 --> 00:13:57,966 Uh, I come here this evening to talk about what I consider 219 00:13:58,033 --> 00:14:00,449 to be a very positive piece of business. 220 00:14:00,709 --> 00:14:03,848 Um, as you're well aware, um, Human Resources Director Frank 221 00:14:03,915 --> 00:14:07,433 Wilson and I have been meeting over the last several weeks, uh, 222 00:14:07,500 --> 00:14:10,099 regularly with the Fraternal Order of Police representatives 223 00:14:10,166 --> 00:14:13,485 and negotiating committee, uh, to negotiate a new CBA collective 224 00:14:13,552 --> 00:14:17,090 bargaining agreement with the FOP, the represents the police 225 00:14:17,157 --> 00:14:19,814 officers of the city of City. 226 00:14:20,003 --> 00:14:23,252 After several meetings, we have landed on what we consider to be 227 00:14:23,319 --> 00:14:26,867 solid terms for both parties, agreed upon language and present 228 00:14:26,934 --> 00:14:30,262 to you this evening, um, a new CBA that is a three-year 229 00:14:30,329 --> 00:14:33,558 agreement, which means we do not have to come back to the table 230 00:14:33,625 --> 00:14:36,082 and negotiate for three more years. 231 00:14:36,481 --> 00:14:39,880 Um, the kind of the key highlights of that are that it provides for 232 00:14:39,947 --> 00:14:43,921 a 3% cost of living adjustment each year of the three years, 233 00:14:44,391 --> 00:14:47,150 as well as a restructured longevity plan that benefits 234 00:14:47,217 --> 00:14:51,015 and rewards those who stay long-term with the city and 235 00:14:51,082 --> 00:14:53,009 the department. 236 00:14:53,708 --> 00:14:59,054 And, um, a new, uh, incentive uh plan that 237 00:14:59,121 --> 00:15:00,865 also rewards those who voluntarily 238 00:15:00,932 --> 00:15:02,860 seek higher levels of training and certification. 239 00:15:02,927 --> 00:15:06,512 um and specialized uh skills in the job. 240 00:15:06,978 --> 00:15:10,452 And then we are also changing the way vacation accrues. 241 00:15:10,519 --> 00:15:12,749 It doesn't change the amount they get or anything else, 242 00:15:12,816 --> 00:15:15,040 it's just how it accrues for them. 243 00:15:15,107 --> 00:15:18,841 As well as numerous language changes that we agreed upon for clarity and 244 00:15:18,908 --> 00:15:21,658 consistency throughout the throughout the contract. 245 00:15:21,758 --> 00:15:26,730 Um, I'd like to commend Caleb Landis and those who've been coming to the meetings with him. 246 00:15:26,797 --> 00:15:30,825 Uh, it's been a very, a very collegial and collaborative effort, 247 00:15:30,892 --> 00:15:32,773 and things have gone very smoothly. 248 00:15:32,863 --> 00:15:37,177 Um, this contract actually will back date and take effect on July 1. 249 00:15:37,457 --> 00:15:40,326 Uh and last through fiscal year 29. 250 00:15:40,393 --> 00:15:42,653 So, I'm happy to answer any questions. 251 00:15:42,720 --> 00:15:47,602 And our our hope is that that you would agree and authorize the mayor to sign 252 00:15:47,669 --> 00:15:51,428 the contract and we can move on down the contract and we can move on down the road to the next piece of business. 253 00:15:52,452 --> 00:15:53,653 Very good. 254 00:15:53,720 --> 00:15:57,190 Uh, I want to acknowledge all the members of the Fraternal Order of 255 00:15:57,257 --> 00:16:00,644 Police that are here. We appreciate uh your partnership. 256 00:16:00,711 --> 00:16:04,599 Uh, for the citizens who may not know, this is our second three-year agreement in a row. 257 00:16:04,666 --> 00:16:08,774 Uh, which I'm very proud of. I think that we have a great relationship, um, 258 00:16:08,841 --> 00:16:13,657 with the police and the FOP, and we've just had such a positive experience. 259 00:16:13,724 --> 00:16:17,063 Um, I think it's a great deal, you know, our goal is to take great care 260 00:16:17,130 --> 00:16:20,558 of our police department so that they can take great care of our community, 261 00:16:20,625 --> 00:16:22,335 and I think this deal really does that. 262 00:16:22,402 --> 00:16:24,949 Um, so, any questions or comments? 263 00:16:25,358 --> 00:16:26,809 With that, I'd entertain a motion. 264 00:16:26,876 --> 00:16:28,047 Thank you, gentlemen. 265 00:16:28,114 --> 00:16:31,999 Item or sorry, motion to approve item 15. 266 00:16:32,559 --> 00:16:33,660 I'll second. 267 00:16:33,727 --> 00:16:35,155 Okay, call for the vote. 268 00:16:39,200 --> 00:16:40,571 All right, motion is approved. 269 00:16:40,638 --> 00:16:41,509 Thank you very much. 270 00:16:41,576 --> 00:16:42,908 Thank you. 271 00:16:45,272 --> 00:16:48,621 All right, we'll move on to item 16, consider and vote upon the purchase 272 00:16:48,688 --> 00:16:52,545 and installation of a specialized air handling unit for the Recplex. 273 00:16:52,612 --> 00:16:56,211 provided by Train US Inc and authorizing and directing the 274 00:16:56,278 --> 00:16:59,906 finance director to make two initial payments in the amount of 275 00:16:59,973 --> 00:17:04,379 $189,186.00 each, 276 00:17:04,446 --> 00:17:11,437 and a final payment in the amount of $189,000 sorry, $189,186 277 00:17:11,857 --> 00:17:17,591 for a total project cost of $567,558.00. 278 00:17:17,658 --> 00:17:20,797 You have a big bill, your first item, huh? Yeah. 279 00:17:20,864 --> 00:17:24,063 Mayor and commissioners, I'm Ryan Hafen, your Parks and Rec director. 280 00:17:24,130 --> 00:17:28,368 Um bringing an item for consideration this evening that will as mentioned 281 00:17:28,435 --> 00:17:32,263 allow us to purchase a new air handling unit for the Natatorium 282 00:17:32,330 --> 00:17:33,630 in the Recplex. 283 00:17:33,697 --> 00:17:36,463 uh specifically for the lap pool area. 284 00:17:36,533 --> 00:17:41,351 Um and then to go ahead and make some initial payments in order to get that 285 00:17:41,418 --> 00:17:42,749 that order going. 286 00:17:45,911 --> 00:17:50,938 Uh this is the a look of the current unit, uh specialized pool unit number 287 00:17:51,005 --> 00:17:54,043 one. There this is one of two units, so we have two pools. 288 00:17:54,110 --> 00:17:58,077 Uh the Natatorium there is divided into the family activity pool and the lap pool. 289 00:17:58,144 --> 00:18:04,196 This unit would be to serve the lap pool portion of the Natatorium. 290 00:18:05,844 --> 00:18:09,413 This is just another view of it. This is of the two, this one faces north 291 00:18:09,480 --> 00:18:14,407 in this little mechanical well on top of the Recplex roof, 292 00:18:14,474 --> 00:18:16,713 um, sits in this recessed area. 293 00:18:16,780 --> 00:18:18,700 This is a look of both of those. 294 00:18:18,767 --> 00:18:24,493 Uh each of those units are close to 15,000 pounds, um and and handle 295 00:18:24,560 --> 00:18:27,675 and move a lot of air in that in that space. 296 00:18:30,212 --> 00:18:34,580 Uh the current unit is the same age as the building. It was original with 297 00:18:34,647 --> 00:18:35,697 the build. 298 00:18:35,764 --> 00:18:42,369 And um has over the course of the years, uh been dealt with some some 299 00:18:42,436 --> 00:18:43,334 failing components. 300 00:18:43,401 --> 00:18:46,073 Some some parts that didn't work right. 301 00:18:46,140 --> 00:18:50,359 Uh it is on its fourth set of compressors and so there's been a lot 302 00:18:50,426 --> 00:18:53,513 of work done on this unit to try to try to keep it going. 303 00:18:53,580 --> 00:18:57,349 Uh but we, you know, have reached a point where it has just reached end 304 00:18:57,416 --> 00:18:58,317 of life. 305 00:18:58,384 --> 00:19:03,341 Um, a lot of the maintenance issues that, uh, you know, have come about 306 00:19:03,408 --> 00:19:08,035 with this unit, uh, just by examination or observation from our 307 00:19:08,102 --> 00:19:12,030 from our maintenance staff is that there was a lack of maintenance done 308 00:19:12,097 --> 00:19:14,096 for the first several years of the unit. 309 00:19:14,163 --> 00:19:18,222 Uh, you know, it came for our city staff to occupy the building and 310 00:19:18,289 --> 00:19:22,416 start to perform maintenance, uh it was found in this unit in particular 311 00:19:22,483 --> 00:19:27,309 that as they went to change out filters that the original filter, 312 00:19:27,376 --> 00:19:30,805 probably the original filter, uh simply just disintegrated, uh when 313 00:19:30,872 --> 00:19:31,705 trying to replace. 314 00:19:31,772 --> 00:19:36,522 And so a lot of those things just uh this unit just did not receive the 315 00:19:36,589 --> 00:19:41,416 proper scheduled maintenance to ensure that it could extend and make up, 316 00:19:41,483 --> 00:19:43,908 you know, a longer life. 317 00:19:44,448 --> 00:19:47,923 Uh it, uh... 318 00:19:48,932 --> 00:19:53,100 This unit, you know, obviously it's got a big price tag, but it's 319 00:19:53,167 --> 00:19:57,195 critical for the operations when you talk about what kind of air it's 320 00:19:57,262 --> 00:19:58,593 handling and 321 00:19:58,855 --> 00:20:01,455 that natatorium, a very humid air, very uh uh you know, 322 00:20:01,522 --> 00:20:03,932 a lot of chemicals are used in that area. 323 00:20:03,999 --> 00:20:07,067 And so uh it's a unit that, um, 324 00:20:07,134 --> 00:20:10,333 in order to protect uh not just our swimmers and our users, 325 00:20:10,400 --> 00:20:13,689 uh to be able to breathe clean air, 326 00:20:13,756 --> 00:20:16,015 but but to protect the the the components inside 327 00:20:16,082 --> 00:20:17,953 the natatorium, uh 328 00:20:18,020 --> 00:20:21,239 we we need proper air handling. 329 00:20:21,306 --> 00:20:24,235 And so this is something that that uh is in critical need of 330 00:20:24,302 --> 00:20:25,902 replacing as it's mentioned, it's 331 00:20:25,969 --> 00:20:28,459 currently operating on two of the four compressors 332 00:20:28,526 --> 00:20:30,413 that are inside that unit. 333 00:20:30,663 --> 00:20:34,381 Uh, this item will authorize uh staff to execute a Omnia 334 00:20:34,448 --> 00:20:37,227 partners uh purchase contract. 335 00:20:37,294 --> 00:20:42,221 This is a a competitively uh awarded uh contract that's that's on uh 336 00:20:42,288 --> 00:20:44,787 Omnia partners. 337 00:20:44,854 --> 00:20:48,153 It's a uh essentially a purchasing co-op that allows us 338 00:20:48,220 --> 00:20:50,919 to to select uh in particular train LLC. 339 00:20:50,986 --> 00:20:53,775 Train is is is a company that we work closely with, 340 00:20:53,842 --> 00:20:56,771 have a great relationship with, as they service the other 341 00:20:56,838 --> 00:21:02,014 10 units uh rooftop units on on the Recplex. 342 00:21:02,081 --> 00:21:05,370 And so being able to select train's contract allows us to to keep that um 343 00:21:05,437 --> 00:21:08,336 maintenance and service uniform. 344 00:21:08,403 --> 00:21:13,149 allows us to tie into our current uh online monitoring software. 345 00:21:13,216 --> 00:21:16,475 So it'll allow uh able to continually check on the on the status of those units 346 00:21:16,542 --> 00:21:18,392 and make sure that they're 347 00:21:18,459 --> 00:21:22,154 they're operating uh properly. 348 00:21:25,440 --> 00:21:28,739 This is a look inside the Recplex, especially the on the lap pool side. 349 00:21:28,806 --> 00:21:31,665 Uh you can see the the duct work, uh which is supplying air from 350 00:21:31,732 --> 00:21:34,391 that unit and also the the big 351 00:21:34,458 --> 00:21:38,386 8-foot by basically 8-foot by 8-foot uh square there on the left side 352 00:21:38,453 --> 00:21:42,580 on the wall, that's the uh that's the return air. 353 00:21:42,647 --> 00:21:46,744 So uh it is it is moving and circulating a lot of air. 354 00:21:46,811 --> 00:21:51,049 It's it it's um mixing and and one of the things about this unit is it's 355 00:21:51,116 --> 00:21:56,691 it is able to make decisions on based on based on outside air and the inside air uh on 356 00:21:56,758 --> 00:21:59,737 how much air to pull from the outside and how much to actually 357 00:21:59,804 --> 00:22:01,395 recirculate uh based on 358 00:22:01,462 --> 00:22:05,310 humidity levels, um, and that type of thing, temperatures. 359 00:22:05,377 --> 00:22:08,356 So uh it's it's a like I said a specialized unit and and does 360 00:22:08,423 --> 00:22:10,183 a really good job of ensuring that the 361 00:22:10,250 --> 00:22:16,222 not only the air clean but it's it's comfortable for our users. 362 00:22:17,171 --> 00:22:19,301 Another look at the side. So uh it's a 30-foot ceiling 363 00:22:19,368 --> 00:22:21,278 uh in that natatorium. 364 00:22:21,345 --> 00:22:24,075 So not only is it 7,000 square feet, but when you add 30 feet, 365 00:22:24,142 --> 00:22:25,563 uh you're looking at uh, 366 00:22:25,630 --> 00:22:32,533 you know, nearly 220,000 cubic feet of area inside that inside that room. 367 00:22:32,600 --> 00:22:35,387 Um and so it's it's moving a lot of air. 368 00:22:36,316 --> 00:22:40,793 Uh, the lead time for this unit is is 30 to 34 weeks. 369 00:22:40,860 --> 00:22:45,947 So we're looking at uh March into April uh to make this purchase. 370 00:22:46,014 --> 00:22:48,843 Uh in the meantime, there would be a uh payment due um 371 00:22:48,910 --> 00:22:51,020 to execute the order and then 372 00:22:51,087 --> 00:22:53,976 and then again at shipping. 373 00:22:54,043 --> 00:22:57,212 and then once completion is done, we can make a final payment uh 374 00:22:57,279 --> 00:23:02,052 at the end of of uh basically the turn key installation. 375 00:23:02,570 --> 00:23:05,230 Uh, installation itself will take about a week. We'll have to 376 00:23:05,297 --> 00:23:06,838 remove the unit that's currently up there, 377 00:23:06,905 --> 00:23:11,571 bring in a crane that will uh take that 15,000 pound unit off the roof. 378 00:23:11,638 --> 00:23:14,737 Uh, we will look to salvage as much uh useful parts as we can 379 00:23:14,804 --> 00:23:17,244 from that unit, especially 380 00:23:17,311 --> 00:23:22,017 there's a a computer drive in there that's estimated to be about $9,000. 381 00:23:22,084 --> 00:23:27,370 Uh, it's a it's a drive that was put in uh three or four years ago and uh 382 00:23:27,437 --> 00:23:32,224 we feel like it would be a very useful part to have on hand uh 383 00:23:32,291 --> 00:23:37,853 for for future use, which could be used in either SPU one or two. 384 00:23:38,692 --> 00:23:42,420 Um, we don't expect that the operation of the pool will be disrupted. 385 00:23:42,487 --> 00:23:48,093 Um we'll be able to take care of uh any um installation issues on top of the roof, 386 00:23:48,160 --> 00:23:51,848 not not anything inside the natatorium itself. 387 00:23:51,915 --> 00:23:55,083 Project is is funded through the GL there and we are 388 00:23:55,150 --> 00:23:58,209 recommending approval of this item. 389 00:23:58,276 --> 00:24:01,432 Uh I don't with that I'll take any questions you might have. 390 00:24:02,497 --> 00:24:04,886 [tap] I just mentioned that we've talked. 391 00:24:04,953 --> 00:24:07,670 So this lasted about 16 years. 392 00:24:08,249 --> 00:24:10,569 If you probably take care of it, we should be able to get 393 00:24:10,636 --> 00:24:12,603 25 out of it. I mean, so. 394 00:24:13,732 --> 00:24:16,341 Uh, like I mentioned, there are there are two units. 395 00:24:16,408 --> 00:24:19,217 and we're only replacing one currently. I don't want to put put anything out 396 00:24:19,284 --> 00:24:20,535 into the air, but uh unit two is 397 00:24:20,602 --> 00:24:23,459 is is operating the way it should right now, so. 398 00:24:25,406 --> 00:24:28,472 All right. I would entertain a motion on this item. 399 00:24:29,121 --> 00:24:30,842 I'll make a motion to approve. 400 00:24:30,909 --> 00:24:33,186 Second. Okay, call for the vote. 401 00:24:37,620 --> 00:24:39,997 All right, that item is approved. Thank you so much. 402 00:24:41,295 --> 00:24:42,886 All right, we're going to move on to item number 17, 403 00:24:42,953 --> 00:24:44,710 which you're doing. 404 00:24:45,050 --> 00:24:48,209 Consider and vote upon the purchase and installation of new play features 405 00:24:48,276 --> 00:24:52,003 at Liberty Playground provided by Happy Playgrounds LLC 406 00:24:52,070 --> 00:24:56,964 in the amount of $78,453 and 0 cents. 407 00:24:58,203 --> 00:25:00,303 So mayor commissioners, this is a, uh, this is an item 408 00:25:00,370 --> 00:25:02,850 a little bit more excited to present, uh, 409 00:25:02,917 --> 00:25:05,686 because I I know the impact it's going to have on our community, 410 00:25:05,753 --> 00:25:07,893 especially in that neighborhood in in Liberty. 411 00:25:07,960 --> 00:25:11,479 Uh, but this is to, uh, consider and vote upon that, uh, purchase 412 00:25:11,546 --> 00:25:13,815 of of new play features there. 413 00:25:13,882 --> 00:25:17,710 Um, give you a a view of of the playground currently. So there 414 00:25:17,777 --> 00:25:21,665 there used to be, uh, originally when the when the playground was installed, 415 00:25:21,732 --> 00:25:25,979 a two to five-year-old, uh, structure, which is what you see there, 416 00:25:26,046 --> 00:25:30,873 and then a, uh, five to 12-year-old structure, which was no longer, uh, 417 00:25:30,940 --> 00:25:33,486 there's no longer in use, and that was removed in in 2023. 418 00:25:33,876 --> 00:25:36,495 Uh, so this just a couple different angles. You can see that vacant 419 00:25:36,562 --> 00:25:39,751 area in the playground where where a structure used to be, uh, 420 00:25:39,818 --> 00:25:42,497 and where we're looking to once again return that playground to 421 00:25:42,564 --> 00:25:46,349 to two full, uh, structures. 422 00:25:49,645 --> 00:25:52,664 That five to 12-year-old structure was removed due to, uh, some some 423 00:25:52,731 --> 00:25:56,518 concerns about, uh, safety. There were some some hazardous areas within 424 00:25:56,585 --> 00:25:59,604 the structure that it was deemed just not usable. 425 00:25:59,671 --> 00:26:04,528 And so that that structure was removed. 426 00:26:04,854 --> 00:26:06,186 Right. [inaudible] 427 00:26:06,422 --> 00:26:10,130 There there was vandalism, yes, it was yeah, yeah. 428 00:26:10,197 --> 00:26:13,316 And this, the the the the preschool structure, the the two to five-year-old 429 00:26:13,383 --> 00:26:18,170 structure is that you see there is also a replacement was done in 2020. 430 00:26:18,237 --> 00:26:23,230 And that also was a result of of significant vandalism due to Arson. So. 431 00:26:23,809 --> 00:26:27,417 Um, this, this project, uh, will, uh, allow us in in this budget year 432 00:26:27,484 --> 00:26:34,475 to to to bring that that playground back to its its original design. 433 00:26:34,884 --> 00:26:38,572 Uh, we we received three different bids from from some republe, 434 00:26:38,639 --> 00:26:40,720 uh, playground manufacturers, 435 00:26:40,787 --> 00:26:44,644 and based on Happy Playgrounds bid, uh, a proposal that we really feel 436 00:26:44,711 --> 00:26:48,200 like compliments the the current structure there, and and due to their 437 00:26:48,267 --> 00:26:51,775 competitive pricing and their their experience that we've used, uh, 438 00:26:51,842 --> 00:26:56,019 you know, throughout the community with with happy playgrounds, different 439 00:26:56,086 --> 00:27:00,600 structures, uh, we've been very happy with their, with their work. 440 00:27:00,790 --> 00:27:04,018 Uh, this is a rendering of what that structure would look like. 441 00:27:04,085 --> 00:27:08,113 Uh, so it would tie in very well with the pirate themed, um, theme of the 442 00:27:08,180 --> 00:27:09,481 playground. 443 00:27:09,548 --> 00:27:13,656 This is a, uh, it would connect those those linking steps that come off 444 00:27:13,723 --> 00:27:17,560 the the the southwest side of that young playground, uh, 445 00:27:17,627 --> 00:27:20,127 moving into this, uh, structure that's a net climber. 446 00:27:20,194 --> 00:27:22,231 It's difficult to see in this picture. 447 00:27:22,431 --> 00:27:25,839 Um, this one is a little bit easier to see, but inside that octopus's 448 00:27:25,906 --> 00:27:30,513 tentacles are, uh, a net climber, which allows children to, uh, play 449 00:27:30,580 --> 00:27:33,449 on the on the structure, on the net. 450 00:27:33,516 --> 00:27:37,711 Then we've got some, uh, a couple of steppers onto a a crab climber. 451 00:27:38,320 --> 00:27:41,439 And then also a ship, uh, spring rocker, uh, located just to the, 452 00:27:41,506 --> 00:27:44,584 to the north of the, of the octopus. 453 00:27:44,651 --> 00:27:48,090 And so this is a, uh, structure that, uh, I feel compliments the, 454 00:27:48,157 --> 00:27:51,166 the playground very well. uh, 455 00:27:51,233 --> 00:27:54,591 avoids some redundant types, uh, features that that are already covered 456 00:27:54,658 --> 00:27:59,205 in in the in the structure, uh, that's existing now. 457 00:27:59,272 --> 00:28:03,988 Uh, in addition to Liberty School has, has several playgrounds that, 458 00:28:04,055 --> 00:28:06,825 uh, have your traditional, uh, structures with slides and and different 459 00:28:06,892 --> 00:28:08,283 climbers. 460 00:28:08,350 --> 00:28:11,928 And so this is a, uh, a new thing that allows kids to kind of, uh, 461 00:28:11,995 --> 00:28:15,453 interpret how they're going to play and how they're going to use the structure 462 00:28:15,520 --> 00:28:20,424 and and kind of taps into their imagination. 463 00:28:24,229 --> 00:28:28,126 This is the the rendering from above, an aerial view of what that would look 464 00:28:28,193 --> 00:28:32,547 and how it ties into the the the structure existing now. 465 00:28:35,224 --> 00:28:39,291 Uh, so a couple of things that'll need to happen. We'll, we'll, uh, based on 466 00:28:39,358 --> 00:28:42,817 approval, once once we've got approval here, uh, we'll set a installation 467 00:28:42,884 --> 00:28:45,290 date with Happy Playgrounds. 468 00:28:45,710 --> 00:28:49,675 We'll have to do some things to prep the the site for installation. 469 00:28:49,824 --> 00:28:53,782 We're going to remove or or at least, uh, temporary remove some of that, uh, 470 00:28:53,849 --> 00:28:57,198 rubber mult surfacing that we might be able to reuse and and, uh, use 471 00:28:57,265 --> 00:28:59,185 once everything's installed. 472 00:28:59,252 --> 00:29:02,670 So we'll we'll slide that mulch away, uh, we'll remove any kind of impediments 473 00:29:02,737 --> 00:29:05,187 that might be in the in the subgrade. 474 00:29:05,254 --> 00:29:08,472 There are currently some some anchor points from the previous structure 475 00:29:08,539 --> 00:29:10,777 when they were when it was removed. 476 00:29:11,106 --> 00:29:14,415 Uh, currently only 8 to 10 weeks on on lead time, so we're looking at the 477 00:29:14,482 --> 00:29:16,209 fall for for installation here. 478 00:29:16,399 --> 00:29:19,797 And, um, again, we'll we'll get that rubber mulch, uh, back down and and, 479 00:29:19,864 --> 00:29:24,990 uh, have a have a a full playground once again in in Liberty 480 00:29:25,057 --> 00:29:28,046 neighborhood. 481 00:29:28,113 --> 00:29:31,382 It was budget for 80,000, this comes in just under budget, and, uh, 482 00:29:31,449 --> 00:29:34,055 we recommend approval of this item. 483 00:29:35,164 --> 00:29:36,512 Any questions? 484 00:29:38,400 --> 00:29:42,108 Okay. Um, I'll just comment that as a a mom with little kids or as with 485 00:29:42,175 --> 00:29:45,253 any parent, I used to take my kids to all the parks and the pirate park 486 00:29:45,320 --> 00:29:47,331 was by far their favorite. 487 00:29:47,398 --> 00:29:50,427 And so I was really happy when staff said they were going to continue the 488 00:29:50,494 --> 00:29:53,762 pirate themes because it's we can't change the name now, so, yeah. 489 00:29:53,829 --> 00:29:55,150 Very good. 490 00:29:55,217 --> 00:29:57,734 All right, I would entertain a motion on this. 491 00:29:58,826 --> 00:30:00,165 I'll make a motion to approve. 492 00:30:00,232 --> 00:30:01,065 Second. 493 00:30:01,132 --> 00:30:03,033 Okay, call for the vote. 494 00:30:08,366 --> 00:30:10,193 All right, item is approved. 495 00:30:10,583 --> 00:30:12,124 We'll move on to item number 18, 496 00:30:12,191 --> 00:30:13,961 consider and vote on the purchase 497 00:30:14,028 --> 00:30:15,379 of an upgrade to the Ponca City 498 00:30:15,446 --> 00:30:16,787 outdoor warning siren system 499 00:30:16,854 --> 00:30:21,072 in the amount of $96,081.80 to 500 00:30:21,139 --> 00:30:23,329 Goddard Enterprises, utilizing 501 00:30:23,396 --> 00:30:25,882 funds from a Philip 66 grant. 502 00:30:29,687 --> 00:30:31,048 Mayor Commissioners, 503 00:30:31,115 --> 00:30:34,041 I'm Jason Junkins, your Emergency Management Director. 504 00:30:34,431 --> 00:30:35,702 I'm here to talk to you about the 505 00:30:35,769 --> 00:30:38,089 warning siren upgrade based on 506 00:30:38,156 --> 00:30:40,686 the Philip 66 grant we received 507 00:30:40,753 --> 00:30:42,603 after the April 17th tornado 508 00:30:42,670 --> 00:30:44,600 that went through the refinery. 509 00:30:44,667 --> 00:30:46,458 So I think we'll remove that rumor 510 00:30:46,525 --> 00:30:48,475 that tornadoes do not hit Ponca 511 00:30:48,542 --> 00:30:50,430 City because of our refinery. 512 00:30:51,428 --> 00:30:53,988 So, um, basically we received 513 00:30:54,055 --> 00:30:55,785 the grant after the tornado, 514 00:30:55,852 --> 00:30:57,333 kind of opened up some funds 515 00:30:57,400 --> 00:30:58,861 from Philip 66. 516 00:30:58,928 --> 00:31:01,198 And this project is going to focus 517 00:31:01,265 --> 00:31:02,656 on upgrading our current outdoor 518 00:31:02,723 --> 00:31:04,191 warning sirens. 519 00:31:04,591 --> 00:31:06,092 Um, they remain an important 520 00:31:06,159 --> 00:31:09,195 part of our warning system for those that are outdoors. 521 00:31:09,534 --> 00:31:12,393 And the sirens are just one layer 522 00:31:12,460 --> 00:31:14,960 of how we keep the citizens safe 523 00:31:15,027 --> 00:31:18,083 when we have a tornado or wind event. 524 00:31:20,260 --> 00:31:21,831 So with that, what we're looking 525 00:31:21,898 --> 00:31:23,618 at with this upgrade is to increase 526 00:31:23,685 --> 00:31:25,616 our reliability and capability 527 00:31:25,683 --> 00:31:27,680 of our outdoor warning siren. 528 00:31:27,860 --> 00:31:29,950 Um, right now, we have a legacy 529 00:31:30,017 --> 00:31:31,837 outdoor warning siren that's built 530 00:31:31,904 --> 00:31:34,681 around a single point of failure, I.E. me. 531 00:31:35,060 --> 00:31:37,220 Um, and that's not really uh, 532 00:31:37,287 --> 00:31:40,076 strategically sound, um, when it 533 00:31:40,143 --> 00:31:42,523 comes to emergency management or 534 00:31:42,590 --> 00:31:44,870 the doctrine for my profession. 535 00:31:44,937 --> 00:31:48,173 So we're trying to build in some redundancy with this. 536 00:31:48,382 --> 00:31:50,692 This upgrade will allow us to do 537 00:31:50,759 --> 00:31:53,009 to verify the status of our sirens. 538 00:31:53,076 --> 00:31:55,326 Right now we depend on either me 539 00:31:55,393 --> 00:31:57,253 going out once a week and checking 540 00:31:57,320 --> 00:31:58,502 on those sirens and hearing that they 541 00:31:58,569 --> 00:32:00,499 go off or reports from citizens. 542 00:32:00,566 --> 00:32:02,896 What this would do is be to allow 543 00:32:02,963 --> 00:32:04,054 us to know, you know, 544 00:32:04,121 --> 00:32:07,390 from basically the uh, my office, 545 00:32:07,457 --> 00:32:09,277 what the status of each of those 546 00:32:09,344 --> 00:32:10,566 are and what's ready, you know, 547 00:32:10,633 --> 00:32:11,964 what we could need to replace as 548 00:32:12,031 --> 00:32:14,088 far as batteries, because they operate on battery backup. 549 00:32:14,348 --> 00:32:15,709 It'll also reduce delays. 550 00:32:15,776 --> 00:32:18,265 It'll allow us to uh, basically 551 00:32:18,332 --> 00:32:20,872 design a perimeter around Ponca City 552 00:32:20,939 --> 00:32:23,968 and any, um, you know, tornado 553 00:32:24,035 --> 00:32:26,365 track that hits that perimeter 554 00:32:26,432 --> 00:32:28,569 would automatically sound the sirens. 555 00:32:29,218 --> 00:32:31,924 Um, right now, the way that, um, 556 00:32:32,983 --> 00:32:35,073 tornado warnings work is it goes off by county. 557 00:32:35,140 --> 00:32:37,150 And so it takes an additional 558 00:32:37,217 --> 00:32:39,447 layer of, okay, is that going 559 00:32:39,514 --> 00:32:42,044 to impact Ponca City or is it not? 560 00:32:42,111 --> 00:32:43,771 By doing this, we'll know that. 561 00:32:43,838 --> 00:32:46,298 It'll also give us the capability 562 00:32:46,365 --> 00:32:48,735 for some of us to activate the sirens remotely. 563 00:32:48,802 --> 00:32:51,132 We don't have that opportunity 564 00:32:51,199 --> 00:32:52,929 right now, one of us has to be 565 00:32:52,996 --> 00:32:54,427 in the office to do that. 566 00:32:54,494 --> 00:32:56,225 So it increases that capability. 567 00:32:56,292 --> 00:32:57,923 This upgrade also stays within 568 00:32:57,990 --> 00:33:00,020 the confines of the grant that 569 00:33:00,087 --> 00:33:02,783 was given to us by Philip 66. 570 00:33:03,183 --> 00:33:05,063 And the other thing that based 571 00:33:05,130 --> 00:33:06,911 on what I'm recommending for the 572 00:33:06,978 --> 00:33:08,708 vendor we go with, it'll avoid 573 00:33:08,775 --> 00:33:10,606 some unnecessary, you know, 574 00:33:10,673 --> 00:33:12,570 technology fragmentation. 575 00:33:13,069 --> 00:33:14,600 Um, and I'll explain a little 576 00:33:14,667 --> 00:33:16,665 bit more about that on the next slide. 577 00:33:17,064 --> 00:33:18,295 But what this will do is it'll 578 00:33:18,362 --> 00:33:20,293 increase our operational confidence, 579 00:33:20,360 --> 00:33:22,956 our system monitoring and our warning capability. 580 00:33:23,855 --> 00:33:26,052 So here are the three vendors we looked at. 581 00:33:26,352 --> 00:33:29,181 The one on the left, the ATI 582 00:33:29,248 --> 00:33:31,028 systems was looking more for us 583 00:33:31,095 --> 00:33:32,976 to completely replace the uh, 584 00:33:33,043 --> 00:33:35,073 all of our system with their 585 00:33:35,140 --> 00:33:37,070 system and it would take multiple 586 00:33:37,137 --> 00:33:38,768 years to do that. 587 00:33:38,835 --> 00:33:40,566 That does not fit into my goal 588 00:33:40,633 --> 00:33:43,129 of it not being a fragmented system. 589 00:33:43,828 --> 00:33:45,759 Um, the middle one, American 590 00:33:45,826 --> 00:33:47,723 signal, came in comparable. 591 00:33:48,722 --> 00:33:51,052 Um, however, we currently on the 592 00:33:51,119 --> 00:33:52,849 right use Goddard, and most of 593 00:33:52,916 --> 00:33:54,414 our sirens are federal signal. 594 00:33:54,814 --> 00:33:56,944 Um, he works on our stuff, he has 595 00:33:57,011 --> 00:33:58,709 a great reputation, 596 00:33:59,208 --> 00:34:01,438 and I it would be in keeping 597 00:34:01,505 --> 00:34:03,335 with not having a disparate 598 00:34:03,402 --> 00:34:05,333 hodgepodge system that 599 00:34:05,400 --> 00:34:08,029 I would be concerned that would 600 00:34:08,096 --> 00:34:10,126 work properly based on what we're 601 00:34:10,193 --> 00:34:11,791 trying to do here with this upgrade. 602 00:34:12,191 --> 00:34:13,821 So that's why I'm leaning towards him. 603 00:34:13,888 --> 00:34:16,917 And this kind of just take a look 604 00:34:16,984 --> 00:34:19,980 at at what this contractor would offer. 605 00:34:20,180 --> 00:34:21,211 I mean, he is the lowest bid right now. 606 00:34:21,278 --> 00:34:23,209 It fits within our grant, it'll 607 00:34:23,276 --> 00:34:25,206 maintain the compatibility and 608 00:34:25,273 --> 00:34:27,703 existing federal signal sirens, 609 00:34:27,770 --> 00:34:30,100 which are have a very good reputation. 610 00:34:30,167 --> 00:34:31,897 He's our current service provider. 611 00:34:31,964 --> 00:34:34,194 He has an impeccable reputation 612 00:34:34,261 --> 00:34:36,092 with Oklahoma Emergency Management, 613 00:34:36,159 --> 00:34:37,989 and avoids creating like that 614 00:34:38,056 --> 00:34:39,787 mixed vendor siren system that 615 00:34:39,854 --> 00:34:42,051 I'd try to keep us from going to. 616 00:34:42,650 --> 00:34:43,981 Um, some of the key features, 617 00:34:44,048 --> 00:34:45,180 the map-based and polygon 618 00:34:45,247 --> 00:34:46,278 activation. That's that 619 00:34:46,345 --> 00:34:48,143 perimeter I talked to you about. 620 00:34:48,642 --> 00:34:50,273 Um, the two-way communication 621 00:34:50,340 --> 00:34:51,671 and status feedback is where we 622 00:34:51,738 --> 00:34:53,169 know what the status of those 623 00:34:53,236 --> 00:34:55,566 sirens are and prevent them from 624 00:34:55,633 --> 00:34:57,730 going down. Um, 625 00:34:58,329 --> 00:34:59,960 on a reoccurring basis. This will 626 00:35:00,027 --> 00:35:01,725 also include new batteries and installation. 627 00:35:01,864 --> 00:35:04,853 The the one thing about selecting him is after the first year, 628 00:35:04,920 --> 00:35:09,687 there'll be a $3,250, you know, software maintenance fee. 629 00:35:09,754 --> 00:35:14,141 but I feel like in the interest of compatibility, consistency, 630 00:35:14,208 --> 00:35:17,237 his reputation and the fact that 631 00:35:17,304 --> 00:35:21,831 our near peer, you know, and our surrounding communities already 632 00:35:21,898 --> 00:35:26,325 uses him and knows how to do knows how the system functions. 633 00:35:26,392 --> 00:35:29,520 I think it will help us with our learning curve when it comes to 634 00:35:29,587 --> 00:35:31,118 implementing this and that's why 635 00:35:31,185 --> 00:35:32,563 I'm suggesting that we go with this vendor. 636 00:35:33,312 --> 00:35:35,160 subject to your questions. 637 00:35:35,490 --> 00:35:36,323 [chair squeaking] 638 00:35:39,782 --> 00:35:42,703 Well, I think I would be remiss to say, you know, how much Philip 66 639 00:35:42,770 --> 00:35:44,700 has been a great partner and when we appreciate everything that 640 00:35:44,767 --> 00:35:46,498 they've done and 641 00:35:46,565 --> 00:35:48,994 where we are so blessed here in Punk City to have so many great 642 00:35:49,061 --> 00:35:51,446 industrial partners, but 643 00:35:51,936 --> 00:35:55,051 That I would if there's no other questions, I'd entertain a motion. 644 00:35:55,131 --> 00:35:57,448 I make a motion to approve. 645 00:35:57,570 --> 00:35:58,552 Seconded. 646 00:35:58,619 --> 00:35:59,950 Okay, call for the vote. 647 00:36:04,271 --> 00:36:05,233 Item 18 is approved. 648 00:36:05,300 --> 00:36:06,631 Thank you. 649 00:36:07,187 --> 00:36:09,734 All right, would entertain a motion to adjourn. 650 00:36:11,531 --> 00:36:13,249 I make a motion to adjourn. 651 00:36:14,877 --> 00:36:15,859 Seconded. 652 00:36:15,926 --> 00:36:17,364 Call for the vote. 653 00:36:20,709 --> 00:36:23,049 All right, our regular commission meeting is adjourned. 654 00:36:23,116 --> 00:36:24,747 I will go ahead and call to order 655 00:36:24,814 --> 00:36:27,061 the Punk City Utility Authority meeting. 656 00:36:27,640 --> 00:36:29,740 under the consent agenda. Um, 657 00:36:29,807 --> 00:36:32,237 do items do commissioners have any items to be removed from the 658 00:36:32,304 --> 00:36:34,261 consent agenda? 659 00:36:34,601 --> 00:36:37,077 Okay, if not, I would entertain a motion on that. 660 00:36:37,357 --> 00:36:39,494 I'll make a motion to approve the consent agenda. 661 00:36:40,033 --> 00:36:41,035 Seconded. 662 00:36:41,102 --> 00:36:42,510 Okay, call for the vote. 663 00:36:45,247 --> 00:36:47,197 Consent agenda is approved. 664 00:36:47,264 --> 00:36:50,313 First item under new business is to consider and vote on the purchase 665 00:36:50,380 --> 00:36:53,808 of a 2026 Versalift VST 6000 bucket truck from Time 666 00:36:53,875 --> 00:36:58,302 Manufacturer company in the amount of 276,000 dollars and 667 00:36:58,369 --> 00:37:01,398 nine 276, 668 00:37:01,465 --> 00:37:05,140 992 dollars and zero cents. 669 00:37:05,240 --> 00:37:06,611 Good evening, Mayor Commissioners. 670 00:37:06,678 --> 00:37:10,146 I am Eric, Electric Superintendent with Ponka City Energy. 671 00:37:10,213 --> 00:37:13,682 I am here tonight to request your approval in purchasing a Versa 672 00:37:13,749 --> 00:37:17,077 lift VST 6000 bucket truck from Time manufacturing in the amount 673 00:37:17,144 --> 00:37:21,521 of $276,992. 674 00:37:21,588 --> 00:37:25,333 Uh, this truck will be purchased on a source well pricing contract. 675 00:37:25,872 --> 00:37:28,961 Uh, the current truck that we have has reached its longevity. Um, 676 00:37:29,028 --> 00:37:30,958 it's a truck that's very vital to us, both in our day-to-day 677 00:37:31,025 --> 00:37:34,601 operations and our emergency operations. 678 00:37:34,830 --> 00:37:37,949 Um, it carries two linement up in the air, it's capable of setting 679 00:37:38,016 --> 00:37:42,580 transformers, uh, cross arms, it's it's it's our our go-to truck. 680 00:37:42,760 --> 00:37:45,739 So, uh, getting a new truck would be very vital just in the 681 00:37:45,806 --> 00:37:48,535 consistency and the reliability that we need to uh to service our 682 00:37:48,602 --> 00:37:50,519 members every day. 683 00:37:50,739 --> 00:37:52,070 Um 684 00:37:52,167 --> 00:37:53,835 currently, uh, 685 00:37:55,293 --> 00:37:58,908 with that, if you have any questions, I'd be glad to answer them. 686 00:38:01,334 --> 00:38:02,167 Any questions? 687 00:38:02,234 --> 00:38:03,067 No. 688 00:38:03,134 --> 00:38:05,204 Okay, entertain a motion on this one. 689 00:38:06,193 --> 00:38:07,983 Motion to approve item six. 690 00:38:08,050 --> 00:38:08,883 Second. 691 00:38:08,950 --> 00:38:10,281 Call for the vote. 692 00:38:13,913 --> 00:38:15,245 Uh oh. 693 00:38:18,248 --> 00:38:19,489 There we go. 694 00:38:19,556 --> 00:38:21,853 All right, item number six is approved. 695 00:38:22,372 --> 00:38:24,402 Move on to item seven. Consider and vote on work order 696 00:38:24,469 --> 00:38:27,298 number seven to the master agreement with Garber LLC for 697 00:38:27,365 --> 00:38:29,795 professional services to complete a water distribution network 698 00:38:29,862 --> 00:38:33,890 hydraulic analysis project number WD 2026-01 in the amount of 699 00:38:33,957 --> 00:38:40,041 139,000 dollars and zero cents. 700 00:38:40,108 --> 00:38:42,079 Thank you, Madam Chair. I am Jesse Beck, your Environmental 701 00:38:42,146 --> 00:38:43,773 Services Director. 702 00:38:44,622 --> 00:38:45,734 Uh, 703 00:38:45,801 --> 00:38:47,132 And now we can come up. 704 00:38:47,748 --> 00:38:48,820 Uh, so, 705 00:38:48,887 --> 00:38:51,666 This is a project that's we've been wanting to do for a very long 706 00:38:51,733 --> 00:38:55,061 time. It's been a long time coming. 707 00:38:55,128 --> 00:38:57,957 Um, I'm going to go into just a little bit of of history on it 708 00:38:58,024 --> 00:39:01,670 and and what a hydraulic analysis might be. 709 00:39:01,979 --> 00:39:04,346 Um, which really is just nerd stuff. 710 00:39:04,466 --> 00:39:05,707 So, 711 00:39:05,774 --> 00:39:08,543 Um, plumbing at scale is a little different than plumbing in your 712 00:39:08,610 --> 00:39:11,739 house. You if you've ever done home plumbing projects, you think you 713 00:39:11,806 --> 00:39:14,635 you hook some some pipes together, you pressurize it and the 714 00:39:14,702 --> 00:39:18,181 water just goes where you think it should. 715 00:39:18,248 --> 00:39:20,874 But we have 233 miles of pipe. 716 00:39:20,964 --> 00:39:24,023 And at at that kind of scale, water really has weight to it and and 717 00:39:24,090 --> 00:39:30,075 you've got uh pressure and time that kind of work against you. 718 00:39:30,142 --> 00:39:32,312 And which of course made me think of Andy De Fraine, which is the best 719 00:39:32,379 --> 00:39:33,999 movie ever. 720 00:39:34,066 --> 00:39:34,899 So, 721 00:39:34,966 --> 00:39:36,297 Um, 722 00:39:36,734 --> 00:39:38,422 Uh, so how much water are we talking? 723 00:39:38,500 --> 00:39:39,333 So, 724 00:39:39,400 --> 00:39:40,739 here's Ponka City. 725 00:39:41,408 --> 00:39:45,785 Uh, with the 233 miles of pipe, we have a bunch of different sizes. 726 00:39:45,852 --> 00:39:50,389 And if you remember your uh algebra or your geometry. 727 00:39:50,456 --> 00:39:52,446 Here's a pretty easy way to do the volume. 728 00:39:52,513 --> 00:39:56,211 We have 13 million gallons of water in the system. 729 00:39:56,278 --> 00:39:57,609 Well, 730 00:39:57,816 --> 00:40:01,354 I I don't know what 13 million gallons looks like. So I talked to 731 00:40:01,421 --> 00:40:02,254 chat GPT about it. 732 00:40:02,321 --> 00:40:05,569 That's a football field of water 30 feet deep. 733 00:40:05,636 --> 00:40:08,485 And we move through that about every day and a half in the system 734 00:40:08,552 --> 00:40:11,259 that's always underneath our feet all the time. 735 00:40:11,678 --> 00:40:13,346 So that's a lot of water. 736 00:40:13,506 --> 00:40:15,463 Um, oops, there we go. 30 feet. 737 00:40:15,763 --> 00:40:19,281 So, uh, then then you can say, okay, how much does that weigh? 738 00:40:19,348 --> 00:40:23,785 There's 8.34 gallons or pounds per gallon, so it's 109 million 739 00:40:23,852 --> 00:40:25,423 pounds of water. 740 00:40:25,490 --> 00:40:27,947 What does that weigh? I don't know that either. 741 00:40:29,485 --> 00:40:33,782 So, it winds up being about 1360 fully loaded tractor trailers. 742 00:40:33,849 --> 00:40:35,869 It's a lot of of weight. 743 00:40:35,936 --> 00:40:40,553 That all wants to that's all kind of fighting you at any time that 744 00:40:40,620 --> 00:40:43,978 you're trying to pressurize it. It water's like my brain, it always 745 00:40:44,045 --> 00:40:44,878 seeks the lowest level. 746 00:40:44,945 --> 00:40:48,942 So, and it's, uh, so what does that mean? So why why do we care about 747 00:40:49,009 --> 00:40:49,842 that? 748 00:40:49,909 --> 00:40:52,718 So here's ideally what you'd have, you'd have this nice little system 749 00:40:52,785 --> 00:40:55,964 where you're pumping water into everybody's house, but you've got 750 00:40:56,031 --> 00:40:57,639 this these different elevations. 751 00:40:58,228 --> 00:41:02,403 And, uh, what happens is you have gravity fighting against you again. 752 00:41:02,592 --> 00:41:06,280 And so you kind of only have two options if you've got a system 753 00:41:06,347 --> 00:41:08,777 like this where everything's connected all together. 754 00:41:08,844 --> 00:41:13,241 You either pump to the level of the lowest house, and then the the 755 00:41:13,308 --> 00:41:15,188 house up on the hill doesn't get enough water. 756 00:41:15,255 --> 00:41:20,279 Or you pump to the level of the highest house and you get a big problem for the guys down down below. 757 00:41:20,828 --> 00:41:24,726 So, what would be better is if you have these zones, where you 758 00:41:24,793 --> 00:41:29,220 separate one from the other and you can then control pressures 759 00:41:29,287 --> 00:41:31,903 and flows at at the different zones. 760 00:41:32,083 --> 00:41:35,528 And that's exactly what we've done in Ponca. There we go. 761 00:41:35,778 --> 00:41:39,906 We have these zones, um, we have the low, intermediate, the high, 762 00:41:39,973 --> 00:41:43,561 and then later we added the industrial park and Lake Ponca zones. 763 00:41:43,628 --> 00:41:46,696 And I had a really cool graphic that I was trying to do and I spent 764 00:41:46,763 --> 00:41:49,493 way too much time on that didn't really work that was showing the 765 00:41:49,560 --> 00:41:53,987 this doesn't really tell you the picture, this the a cross section 766 00:41:54,054 --> 00:41:57,752 shows you where how those those different zones interact vertically. 767 00:41:57,819 --> 00:42:00,738 And and that would have been important but I could not make that 768 00:42:00,805 --> 00:42:01,638 work. 769 00:42:01,705 --> 00:42:03,322 So, um, 770 00:42:03,432 --> 00:42:08,389 the problems are that when these zones, um, over time, these zones 771 00:42:08,456 --> 00:42:12,483 were established in like the 30s and over time we have had un 772 00:42:12,550 --> 00:42:18,575 unintentional crossings where 2:00 a.m. fixes, you uh this pipe 773 00:42:18,642 --> 00:42:20,413 didn't work, you pipe in something from somewhere else. 774 00:42:20,480 --> 00:42:23,768 You also have intentional ones where uh you had neighborhoods 775 00:42:23,835 --> 00:42:27,363 that didn't have enough pressure and uh you saw that there was 776 00:42:27,430 --> 00:42:30,859 great pressure next door and you would pipe it in, but then that 777 00:42:30,926 --> 00:42:34,634 connected the zones over time to where we lost the ability to control 778 00:42:34,701 --> 00:42:35,534 that. 779 00:42:35,601 --> 00:42:39,289 And then we also had areas where we uh probably didn't even think 780 00:42:39,356 --> 00:42:41,087 were developable back in the 30s. 781 00:42:41,154 --> 00:42:45,581 And so, um, we've got areas that were being piped to because it was 782 00:42:45,648 --> 00:42:49,962 the easiest way to do it and not the not the right way to do it. So, 783 00:42:50,212 --> 00:42:53,970 Um, what that what you wind up with is it's almost impossible to control 784 00:42:54,037 --> 00:42:57,066 pressures. You have places where you're you're blowing the lids off 785 00:42:57,133 --> 00:43:01,060 of some buildings and uh other buildings simply can't even supply 786 00:43:01,127 --> 00:43:03,025 water on their highest levels. 787 00:43:03,205 --> 00:43:08,098 You have, um, areas where we are pumping water in circles all the time. 788 00:43:08,428 --> 00:43:09,739 Um, 789 00:43:09,806 --> 00:43:14,542 and uh 24/7, 365, I mean it's it's a lot of electricity that we're 790 00:43:14,609 --> 00:43:17,838 that we're expending for no real good purpose other than we have to 791 00:43:17,905 --> 00:43:22,532 keep it moving or else it will uh not service the populations that 792 00:43:22,599 --> 00:43:24,726 that are at a higher pressure needs. 793 00:43:25,315 --> 00:43:29,522 And then it's really difficult to determine capacity if someone comes 794 00:43:29,589 --> 00:43:33,284 to us and says, can we build a neighborhood here or a car wash here? 795 00:43:34,073 --> 00:43:38,411 It's hard to say. Because um it looks like we should be able to, but 796 00:43:38,478 --> 00:43:43,903 we can't really know how much pressure is being siphoned off of 797 00:43:43,970 --> 00:43:46,689 lower areas or needing to be supplied to other areas. 798 00:43:46,756 --> 00:43:49,895 So it's really difficult uh challenge to to even try to manage 799 00:43:49,962 --> 00:43:56,004 a system where it just sort of is just it's just evolved. So. 800 00:43:56,593 --> 00:43:59,972 Um, what we're proposing is this study. 801 00:44:00,039 --> 00:44:03,976 Garver will study the pressures and the flows, they've got uh meters 802 00:44:04,043 --> 00:44:05,462 that will do all that for us. 803 00:44:05,751 --> 00:44:09,669 Um, and they will develop a plan to unscramble these zones or 804 00:44:09,736 --> 00:44:12,944 develop a better plan than zones, I don't know which they'll come up with. 805 00:44:13,011 --> 00:44:17,359 Um, but uh whatever they come up with will be uh an actual like 806 00:44:17,426 --> 00:44:21,114 thought out plan, not just something that was good enough at the 807 00:44:21,181 --> 00:44:22,242 time. 808 00:44:22,309 --> 00:44:23,640 Um, 809 00:44:23,857 --> 00:44:27,176 It's a 10-month study, so it's going to be pretty involved. 810 00:44:27,243 --> 00:44:31,140 It's uh again, there's that word hydraulic analysis, they'll be building 811 00:44:31,207 --> 00:44:34,436 a hydraulic model uh that we can actually use later again, so that 812 00:44:34,503 --> 00:44:37,432 if if somebody comes to us and says, hey, we want to build a hotel 813 00:44:37,499 --> 00:44:41,227 here, can we? We can actually with numbers be able to answer those 814 00:44:41,294 --> 00:44:44,619 questions, so it'll be a really great tool for us moving forward. 815 00:44:45,448 --> 00:44:48,817 Um, they will be able to recommend how we would delineate these zones 816 00:44:48,884 --> 00:44:52,711 or if we should, and how to keep them separated, but um, sometimes 817 00:44:52,778 --> 00:44:56,906 it's just even a matter of closing valves that nobody knew exist. 818 00:44:56,973 --> 00:44:57,833 Because 819 00:44:57,900 --> 00:45:01,368 the stuff has happened. You know, it's been so long in the in the process. 820 00:45:01,435 --> 00:45:08,176 Uh, the project cost is 139,000, um, and, uh, it will come out of our capital budget. 821 00:45:08,356 --> 00:45:09,447 And that is all. 822 00:45:09,514 --> 00:45:11,511 I'd be happy to take questions. 823 00:45:14,647 --> 00:45:17,980 Uh, just a couple questions. Um, I think this is fascinating. 824 00:45:18,047 --> 00:45:19,967 Your PowerPoint did not disappoint, 825 00:45:20,034 --> 00:45:22,390 so thank you for taking the extra time for that. 826 00:45:22,457 --> 00:45:26,095 Uh, like if we were to have a huge company come to Ponca City because 827 00:45:26,162 --> 00:45:29,630 we are tapping into Kaw Lake, we we have plenty of water. 828 00:45:29,697 --> 00:45:32,706 Getting the water pressure right matters. Um, will this be able to 829 00:45:32,773 --> 00:45:35,912 answer some questions if we needed to build, you know, if we had a 830 00:45:35,979 --> 00:45:39,008 thousand new jobs that we needed to build a thousand new houses, you 831 00:45:39,075 --> 00:45:41,854 know, where could we build those houses? Will that help answer that 832 00:45:41,921 --> 00:45:44,108 question even outside city limits? 833 00:45:44,175 --> 00:45:45,309 Yes, that is absolutely the question. 834 00:45:45,376 --> 00:45:46,209 Okay. 835 00:45:46,276 --> 00:45:47,141 Yes. 836 00:45:47,208 --> 00:45:49,018 Yeah, and around the lake and all, we'll have that. 837 00:45:49,085 --> 00:45:49,918 Okay. 838 00:45:49,985 --> 00:45:51,316 Very good. 839 00:45:51,566 --> 00:45:56,912 Well, so it'll be within the city limits. 840 00:45:56,979 --> 00:45:59,109 Oh, I'm sorry. Yeah, I answered the question before you said. 841 00:45:59,176 --> 00:46:00,534 Okay. one. 842 00:46:01,193 --> 00:46:03,793 Yeah, outside the city limits typically is handled by, um, 843 00:46:03,860 --> 00:46:05,720 rural water districts, and so they're. 844 00:46:05,787 --> 00:46:06,620 Right. 845 00:46:06,687 --> 00:46:09,696 Yeah, so this should still help us know, uh, where that water needs 846 00:46:09,763 --> 00:46:11,334 to move. 847 00:46:11,401 --> 00:46:12,961 Okay. It's not specifically for us. 848 00:46:13,028 --> 00:46:15,688 It could maybe point us in the right direction of this direction might be 849 00:46:15,755 --> 00:46:16,588 better than this one. 850 00:46:16,655 --> 00:46:17,488 Okay. 851 00:46:17,555 --> 00:46:18,388 Very good. 852 00:46:18,455 --> 00:46:19,464 For sure. 853 00:46:19,531 --> 00:46:20,364 Okay. 854 00:46:20,431 --> 00:46:22,224 There's no other questions? 855 00:46:22,291 --> 00:46:24,508 Entertain a motion on that. 856 00:46:25,397 --> 00:46:27,454 I'll make a motion to approve. 857 00:46:27,994 --> 00:46:29,205 Second. 858 00:46:29,272 --> 00:46:30,960 Okay, call for the vote. 859 00:46:33,007 --> 00:46:34,847 Item is approved. Thank you so much. 860 00:46:34,914 --> 00:46:36,505 Thank you. 861 00:46:36,572 --> 00:46:38,642 All right, item number eight 862 00:46:38,709 --> 00:46:42,347 is to consider and vote on a financial incentive to be paid to Robert Lewis 863 00:46:42,414 --> 00:46:46,452 Construction LLC for the construction of two new single family speculative 864 00:46:46,519 --> 00:46:50,636 homes located within the Fox Run addition to the City of Ponca City 865 00:46:50,703 --> 00:46:53,300 in the amount of $75,000. 866 00:46:54,169 --> 00:46:55,829 Good evening, Mayor and Commissioners. 867 00:46:55,896 --> 00:46:58,932 I'm Chris Henderson, your Development Services Director. 868 00:46:59,212 --> 00:47:04,318 Just a note, that water study will help us in our development of 869 00:47:04,385 --> 00:47:07,391 our new subdivision. 870 00:47:07,541 --> 00:47:09,888 It's very critical for that. 871 00:47:10,347 --> 00:47:13,795 uh, in that area where you have the chronically low water pressure. 872 00:47:13,862 --> 00:47:14,754 Right. 873 00:47:14,821 --> 00:47:15,654 That study will. 874 00:47:15,721 --> 00:47:17,422 Maybe it's just one pipe and we can fix it. 875 00:47:17,489 --> 00:47:18,322 think? 876 00:47:18,389 --> 00:47:21,781 It could be a valve, you just never know, but, uh, it'll be very 877 00:47:21,848 --> 00:47:24,637 critical as we, uh, make plans to develop a subdivision that'll 878 00:47:24,704 --> 00:47:27,480 eventually have 70 houses in it. 879 00:47:28,139 --> 00:47:33,066 Um, Miss Lewis is our poster child for our program, if you didn't know 880 00:47:33,133 --> 00:47:34,651 that. 881 00:47:35,120 --> 00:47:39,877 Um, she was one of the early participants, uh, beginning in, uh, 882 00:47:39,944 --> 00:47:44,401 2022, and since then she's built, uh, six really, really beautiful 883 00:47:44,468 --> 00:47:47,743 homes in the Fox Run subdivision. 884 00:47:48,223 --> 00:47:54,787 And she just recently completed, uh, house number six, and, uh, she 885 00:47:54,854 --> 00:47:59,398 is the owner of the last two buildable lots in that subdivision. 886 00:48:00,107 --> 00:48:04,141 unless Commissioner Byers wants to sell one of his lots. 887 00:48:05,270 --> 00:48:09,617 this is, this is I don't have a fancy PowerPoint, but I have a pictures of 888 00:48:09,684 --> 00:48:14,510 really, really beautiful houses that, uh, Miss Lewis has, uh, done over 889 00:48:14,577 --> 00:48:16,764 the last four years. 890 00:48:17,583 --> 00:48:23,998 And, um, this was the most recent and she got a COO for that, and, uh, 891 00:48:24,065 --> 00:48:27,081 made her eligible to participate in the program again. 892 00:48:27,148 --> 00:48:27,981 So. 893 00:48:28,048 --> 00:48:33,286 we have an application from from her and, uh, again, with our current 894 00:48:33,353 --> 00:48:37,071 policy of kind of lowering those incentives a bit. 895 00:48:37,138 --> 00:48:42,135 Uh, instead of 40,000, she was offered 37,500 per house. 896 00:48:42,202 --> 00:48:45,467 And of course, she took it. 897 00:48:45,697 --> 00:48:47,295 as you might guess. 898 00:48:47,534 --> 00:48:52,061 Uh, these again, the last two lots in the subdivision, all of these 899 00:48:52,128 --> 00:48:58,942 houses were valued at least 450,000 and at least one was over $500,000. 900 00:48:59,009 --> 00:49:03,746 So she has, uh, she's added a bit to the old property tax rolls, that's 901 00:49:03,813 --> 00:49:06,289 for sure when it comes to valuation. 902 00:49:07,298 --> 00:49:11,852 Uh, it's a standard development agreement, uh, it's 12 months. 903 00:49:13,670 --> 00:49:16,828 just like it has been in the past, she's done exactly what we asked 904 00:49:16,895 --> 00:49:18,227 her to do. 905 00:49:18,653 --> 00:49:23,020 And, uh, your staff recommendation is to give her an incentive of 906 00:49:23,087 --> 00:49:25,574 37,500 per house. 907 00:49:28,470 --> 00:49:30,367 Any questions or comments? 908 00:49:31,536 --> 00:49:34,005 I think this has just been a fantastic program, it's been 909 00:49:34,072 --> 00:49:37,750 fascinating to watch it grow and change over the over the years. 910 00:49:37,817 --> 00:49:41,822 Has 2022 seems like it was just yesterday, but here we are. 911 00:49:41,922 --> 00:49:43,742 This is the 23rd application. 912 00:49:43,809 --> 00:49:44,642 23rd. 913 00:49:44,709 --> 00:49:45,884 the program. 914 00:49:45,951 --> 00:49:46,784 Okay. 915 00:49:46,851 --> 00:49:47,684 Very good. 916 00:49:47,751 --> 00:49:48,985 23. 917 00:49:49,052 --> 00:49:51,998 Okay, well I would entertain a motion on this item. 918 00:49:52,258 --> 00:49:54,146 I'll make a motion to approve. 919 00:49:54,715 --> 00:49:55,976 I'll second. 920 00:49:56,043 --> 00:49:57,374 Call for the vote. 921 00:50:01,997 --> 00:50:03,228 Item is approved. 922 00:50:03,295 --> 00:50:04,627 Thank you so much. 923 00:50:05,592 --> 00:50:09,088 All right, with that, I would entertain a motion to adjourn. 924 00:50:10,686 --> 00:50:12,483 I'll make a motion to adjourn. 925 00:50:12,683 --> 00:50:13,615 Second it. 926 00:50:13,682 --> 00:50:15,080 Call for the vote? 927 00:50:19,474 --> 00:50:21,543 All right, we're journ. Thank you for coming everybody.