[0:04] [gavel banging]
[0:06] All right, I'm going to go ahead and
call this meeting to order.
[0:09] The Ponk City Board of Commissioners
regular session, Monday, August 10th,
[0:12] 2026, 5:30 PM. If everyone would
please rise and join me in the
[0:16] Pledge of Allegiance.
[0:19] I pledge allegiance to the flag of
the United States of America,
[0:24] and to the Republic for which it
stands, one nation, under God,
indivisible,
[0:29] with liberty and justice for all.
[0:33] [chairs scraping]
[0:36] All right, the first item on our
agenda today is the consent agenda.
[0:40] All items listed under the consent
agenda are deemed to be
non-controversial
[0:45] and routine in nature and will be
approved by one motion of the
governing
[0:48] body. Do you commissioners have any
items to be removed from the
[0:52] consent agenda? If not, I would
entertain a motion.
[0:54] Motion to approve the consent agenda
as written.
[0:57] I'll second.
[0:58] Okay. Call for the vote.
[1:04] Okay, consent agenda is unanimously
approved. We'll skip item number 10
[1:08] and go to item number 11,
Commissioner communications for the
[1:12] Mayor and Commissioners. Uh,
Commissioner Bock.
[1:15] Yeah, I just want to remind
everybody,
[1:17] school's getting ready to start. Uh,
watch the school zones, all that
[1:20] fun stuff. Make sure you go slow.
[1:22] Yep, there'll be lots of kids heading
back to school. Commissioner Bowers.
[1:25] Nothing to report, Mayor.
[1:27] Okay, Commissioner Newcom.
[1:28] Um, I just wanted to say what a great
time it was to have crazy days
[1:32] this weekend, even with the heat,
people got out and did some shopping
[1:36] and some um, fellowshipping together,
so, hey.
[1:40] Yeah, it was, it was definitely a
great time downtown.
[1:42] Uh, there was, there's so many people
that it takes to make an event like
[1:46] that happen and, you know, Main
Street and all the downtown building
[1:49] owners and business owners, so it was
a really, really good time.
[1:52] All right, we'll move on to the
report section, item number 12,
[1:56] which is the City Manager's report.
[2:01] Mayor and Commissioners, uh, I have
three things. First is the Vision
[2:06] 2040 is still, community survey is
still active and live.
[2:11] So, but I will remind the public that
we're looking for information on,
[2:15] you know, putting together a vision
for uh, the next 15, 20 years for
[2:22] Paka City. Please, it's important for
you to go make sure your voice
[2:26] is heard in there. Uh, that survey
does close on August 17th, so a week
[2:32] from today. Uh, we'll put it out
again on our social media blast on
[2:36] Sunday and say, yeah, one more day.
[2:39] So I know everybody is putting it
out, putting it off to the last day,
[2:42] because I'm as guilty as anybody
else.
[2:44] And then just as school, school was
mentioned, summer's coming to an end,
[2:48] so we got students heading back to
school.
[2:49] That has an impact on the Amback and
Wince pools.
[2:53] Uh, they'll be open through normal
operating hours through this week.
[2:57] But then effective, uh, beginning of
Monday of next week, they'll,
[3:01] they'll only be open on Saturdays and
Sundays through Labor Day,
[3:04] September 7th. Uh, is the final day
of swim.
[3:07] And then I would like to introduce to
everybody our new Park and Rec
[3:11] director, uh, Mr. Ryan Hayfen.
[3:15] Go ahead and stand, Mr. Ryan. Thank
you. So, Ryan's now official
[3:19] Park and Rec Director.
[3:20] [applause]
[3:23] He's been with us for a few years as
an assistant and he's done a great
[3:26] job in the interim and so we're
excited from the staff's perspective
to have
[3:29] him being able to accept that
position for us. So, and with that,
[3:33] I'd take any questions.
[3:37] Nope, sounds good, Ryan, we are so
excited to have you step into that
[3:40] role and look forward to your
leadership. So.
[3:44] All right, we'll move on to item
number 13, receive the Puk City Main
[3:48] Street review.
[3:55] Hi, I'm Morgan Did Lake. I'm the
assistant director at Ponca City Main
[4:00] Street and I have Jake Creek here and
he's going to be giving the
[4:04] program update and I'll be here to
assist him.
[4:11] Sorry, first time using this remote.
[4:14] Uh, so
[4:16] Nope.
[4:20] There.
[4:21] Our mission is to serve Ponca City
and its citizens by promoting quality
[4:24] of life through efforts focused
toward economic growth, historical
preservation,
[4:30] cultural development and
revitalization of the downtown and
surrounding areas.
[4:35] Our vision is to cultivate a vibrant
downtown Ponca City by activating
[4:40] vacant and underutilized spaces by
supporting local businesses and
fostering
[4:45] a welcoming environment for all
residents and visitors.
[4:49] Our transformation strategy is place
making and business recruitment
[4:54] and retention.
[4:58] In July, we added
[4:59] for new board board members and you
can see them on that page.
[5:05] each of our board members is required
to actively participate in one of the
[5:09] four committees that make up the
four-point approach from the
[5:13] National Main Street Center.
[5:15] community members are welcome and
encouraged to participate in
[5:19] one of our committees.
[5:21] Our organization committee, uh, and
those were the members
[5:26] and highlights include a digital
investment campaign,
[5:31] friend of Main Street donation
letter,
[5:34] uh, five under 40 applications. We
received a record number of
[5:37] applications this year for that.
[5:40] And, um, we are working on upcoming
projects include the
[5:46] [ding]
re-wrapping a signal box wrap.
[5:49] ice on the plaza sponsorships, uh,
showcase and
[5:56] then that is just more of our
[6:01] I don't know why it keeps doing that.
[6:04] I'm sorry.
[6:06] Next is our economic vitality.
[6:10] Uh, they've completed some downtown
wayfinding signage.
[6:15] advertise and promoted the time frame
app.
[6:19] quarterly coffee, which has been held
on January 27th and May 12th.
[6:25] and we are now AARP grant recipients
for
[6:31] $15,000,
[6:33] which is to improve or to improve our
downtown by adding 18 new benches.
[6:37] this fall.
[6:42] over the past year, our program has
generated $17,000
[6:47] and overages in additional sales for
downtown merchants.
[6:52] uh, through the downtown dollars,
card holders typically spend 30% or
more
[6:57] in their value of the card and 51% of
users explore new businesses they
[7:02] haven't tried before.
[7:05] Design Committee.
[7:07] um, we've introduced uh Art in the
Alley,
[7:11] window display of the season and
adopt the alley, adopt the alley.
[7:15] uh, added or is part of Keep Oklahoma
Beautiful grant,
[7:22] which brings money and is trying to
beautify our alleys and keep them
clean.
[7:29] Promotion Committee.
[7:33] Uh, we've had a ladies' night,
downtown retail event
[7:37] round table, 101 Rodeo, uh, crazy
days
[7:43] and we're working on some Facebook
story telling.
[7:50] Uh, upcoming is Goblins on Grand.
[7:54] where uh Charity Angels will be the
host and
[7:58] partnered with Heather Canon Honda
[8:01] and Main Street, we have Ladies'
Night, Small Business Saturday,
Christmas
[8:05] Open House.
[8:11] um, this year we had the Main Street
Now conference, we had a remote um
trip
[8:17] to Downtown Ponca City from the Tulsa
Main Street Now conference,
[8:21] where we had Kelsey Wagner and some
Main Street board members attend.
[8:29] And this year so far, we've had over
1,000 hours
[8:35] valued at 35,000 in volunteer hours
[8:40] dedicated towards downtown
revitalization.
[8:45] And we've done the downtown recipient
of the
[8:52] Main Street grant through the state
where we received funding towards the
[8:56] Santa Fe
[8:57] Depot Corridor project,
[8:59] which is to help improve the
streetscape around the Santa Fe
Depot.
[9:05] and some pictures of before and
after.
[9:09] And this year we're applying for that
same grant with PCDA to help improve
[9:13] the City Central building.
[9:17] And we have won nonprofit of the year
through Ponca City Chamber this year.
[9:23] And that's it. Any questions?
[9:29] [thunk]
[9:30] Just a just a comment, great
presentation.
[9:32] We appreciate you guys being here.
[9:34] Um, it just watching all the growth
that you guys have done.
[9:37] I mean, I I'm old enough now, I can
say 10 years ago, I remember when
Main
[9:41] Street was just a one employee
[9:42] and one little office in in City Hall
and to watch you guys have have grown
[9:46] over this time and, you know, the
Grand Arts District and all the
signal
[9:50] boxes and all the many, many things.
Um, you guys do a fantastic job.
[9:54] So I just want to appreciate all your
hard work.
[9:56] All right. Thank you, guys.
[9:59] All right, we will move on to item
number 14 under new business.
[10:03] Consider and vote on a resolution by
the Board of the Commission of
[10:07] the city of Ponca City, Oklahoma,
committing the Ponca City Board
[10:11] of Commissioners to seek legal relief
for carbon black dust
[10:14] resolving to enter into a contingency
agreement with a
[10:18] law firm to pursue a lawsuit and
directing city staff to
[10:21] render all necessary assistance.
[10:24] Good evening, Mayor, Commissioners.
[10:28] I'm Shane Allen, your city attorney,
and I'm here to
[10:31] talk to you about a resolution to
seek legal relief for
[10:35] carbon black dust settling on Ponca
City.
[10:40] resolving to enter into a contingency
agreement with a
[10:42] law firm to pursue a lawsuit
[10:45] and directing city staff to render
all necessary assistance.
[10:49] I'll tell you a little bit about um
the resolution.
[10:53] Since January 1st, 2026, Ponca City
residents have filed
[10:57] 23 air quality complaints with the
Oklahoma DEQ, the Department
[11:02] of Environmental Quality.
[11:04] In response, the city passed a joint
resolution, as you'll
[11:08] recall, with the Ponca tribe on
February 23rd, 2026 to
[11:12] identify the dust composition and
source and to coordinate
[11:16] with the DEQ.
[11:18] On April 16th, the DEQ evaluated the
Continental
[11:22] Carbon facility and as a result
issued a notice of violation
[11:25] on June 19th,
[11:27] alleging 81 areas of non-compliance.
[11:31] On July 20th, the DEQ issued an
administrative compliance
[11:35] order assessing a $528,750 penalty
and requiring immediate
[11:40] testing and a compliance plan,
[11:45] following a separate $51,100 penalty
paid July 2nd.
[11:52] Continental Carbon submitted an
initial response on July 9th.
[11:55] And then these materials, they public
are available on the
[11:59] DEQ's Ponca City Concerns page.
[12:04] So go there for more detail on that.
[12:06] The proposed resolution authorizes a
contingency
[12:09] agreement to pursue legal relief
related to carbon black dust and
[12:13] directs city staff to assist while
the city continues
[12:16] coordinating with the DEQ and EPA to
address air quality
[12:20] concerns tied to the Continental
Carbon facility.
[12:26] And with that, I'll offer to answer
any questions.
[12:38] Okay. Okay.
[12:40] So, I will leave you to it. Thank
you.
[12:43] Okay.
[12:45] Um, well, before we take action on
this, I just would
[12:48] like to, you know, communicate with
the citizens. This is
[12:51] obviously something that's been
ongoing for a while.
[12:54] Uh, what I said back when this first
happened is that we would
[12:57] follow the science and the facts,
[12:59] and I believe that's what's brought
us here today.
[13:01] Um, unfortunately, these things do
take a long time. So,
[13:05] uh, I do want to just continue to
encourage the citizens that
[13:08] if you do have issues to report those
to DEQ.
[13:11] Um, I appreciate all the comments and
feedback that I have gotten.
[13:17] Um, is there no other comments
[13:19] or questions, I would entertain a
motion on this.
[13:24] Motion to approve item 14.
[13:27] Second.
[13:29] Call for the vote.
[13:35] All right, item is unanimously
approved.
[13:37] We'll move on to item number 15,
consider and vote upon
[13:40] the fiscal years 2026, 2029
collective bargaining
[13:44] agreement between the city of Ponca
City and the fraternal
[13:47] order of police, Lodge number 103 and
authorize the mayor
[13:50] to sign.
[13:52] Mayor, Commissioners, I'm Don Bohan,
your Deputy City Manager.
[13:55] Uh, I come here this evening to talk
about what I consider
[13:58] to be a very positive piece of
business.
[14:00] Um, as you're well aware, um, Human
Resources Director Frank
[14:03] Wilson and I have been meeting over
the last several weeks, uh,
[14:07] regularly with the Fraternal Order of
Police representatives
[14:10] and negotiating committee, uh, to
negotiate a new CBA collective
[14:13] bargaining agreement with the FOP,
the represents the police
[14:17] officers of the city of City.
[14:20] After several meetings, we have
landed on what we consider to be
[14:23] solid terms for both parties, agreed
upon language and present
[14:26] to you this evening, um, a new CBA
that is a three-year
[14:30] agreement, which means we do not have
to come back to the table
[14:33] and negotiate for three more years.
[14:36] Um, the kind of the key highlights of
that are that it provides for
[14:39] a 3% cost of living adjustment each
year of the three years,
[14:44] as well as a restructured longevity
plan that benefits
[14:47] and rewards those who stay long-term
with the city and
[14:51] the department.
[14:53] And, um, a new, uh, incentive uh plan
that
[14:59] also rewards those who voluntarily
[15:00] seek higher levels of training and
certification.
[15:02] um and specialized uh skills in the
job.
[15:06] And then we are also changing the way
vacation accrues.
[15:10] It doesn't change the amount they get
or anything else,
[15:12] it's just how it accrues for them.
[15:15] As well as numerous language changes
that we agreed upon for clarity and
[15:18] consistency throughout the throughout
the contract.
[15:21] Um, I'd like to commend Caleb Landis
and those who've been coming to the
meetings with him.
[15:26] Uh, it's been a very, a very
collegial and collaborative effort,
[15:30] and things have gone very smoothly.
[15:32] Um, this contract actually will back
date and take effect on July 1.
[15:37] Uh and last through fiscal year 29.
[15:40] So, I'm happy to answer any
questions.
[15:42] And our our hope is that that you
would agree and authorize the mayor
to sign
[15:47] the contract and we can move on down
the contract and we can move on down
the road to the next piece of
business.
[15:52] Very good.
[15:53] Uh, I want to acknowledge all the
members of the Fraternal Order of
[15:57] Police that are here. We appreciate
uh your partnership.
[16:00] Uh, for the citizens who may not
know, this is our second three-year
agreement in a row.
[16:04] Uh, which I'm very proud of. I think
that we have a great relationship,
um,
[16:08] with the police and the FOP, and
we've just had such a positive
experience.
[16:13] Um, I think it's a great deal, you
know, our goal is to take great care
[16:17] of our police department so that they
can take great care of our community,
[16:20] and I think this deal really does
that.
[16:22] Um, so, any questions or comments?
[16:25] With that, I'd entertain a motion.
[16:26] Thank you, gentlemen.
[16:28] Item or sorry, motion to approve item
15.
[16:32] I'll second.
[16:33] Okay, call for the vote.
[16:39] All right, motion is approved.
[16:40] Thank you very much.
[16:41] Thank you.
[16:45] All right, we'll move on to item 16,
consider and vote upon the purchase
[16:48] and installation of a specialized air
handling unit for the Recplex.
[16:52] provided by Train US Inc and
authorizing and directing the
[16:56] finance director to make two initial
payments in the amount of
[16:59] $189,186.00 each,
[17:04] and a final payment in the amount of
$189,000 sorry, $189,186
[17:11] for a total project cost of
$567,558.00.
[17:17] You have a big bill, your first item,
huh? Yeah.
[17:20] Mayor and commissioners, I'm Ryan
Hafen, your Parks and Rec director.
[17:24] Um bringing an item for consideration
this evening that will as mentioned
[17:28] allow us to purchase a new air
handling unit for the Natatorium
[17:32] in the Recplex.
[17:33] uh specifically for the lap pool
area.
[17:36] Um and then to go ahead and make some
initial payments in order to get that
[17:41] that order going.
[17:45] Uh this is the a look of the current
unit, uh specialized pool unit number
[17:51] one. There this is one of two units,
so we have two pools.
[17:54] Uh the Natatorium there is divided
into the family activity pool and the
lap pool.
[17:58] This unit would be to serve the lap
pool portion of the Natatorium.
[18:05] This is just another view of it. This
is of the two, this one faces north
[18:09] in this little mechanical well on top
of the Recplex roof,
[18:14] um, sits in this recessed area.
[18:16] This is a look of both of those.
[18:18] Uh each of those units are close to
15,000 pounds, um and and handle
[18:24] and move a lot of air in that in that
space.
[18:30] Uh the current unit is the same age
as the building. It was original with
[18:34] the build.
[18:35] And um has over the course of the
years, uh been dealt with some some
[18:42] failing components.
[18:43] Some some parts that didn't work
right.
[18:46] Uh it is on its fourth set of
compressors and so there's been a lot
[18:50] of work done on this unit to try to
try to keep it going.
[18:53] Uh but we, you know, have reached a
point where it has just reached end
[18:57] of life.
[18:58] Um, a lot of the maintenance issues
that, uh, you know, have come about
[19:03] with this unit, uh, just by
examination or observation from our
[19:08] from our maintenance staff is that
there was a lack of maintenance done
[19:12] for the first several years of the
unit.
[19:14] Uh, you know, it came for our city
staff to occupy the building and
[19:18] start to perform maintenance, uh it
was found in this unit in particular
[19:22] that as they went to change out
filters that the original filter,
[19:27] probably the original filter, uh
simply just disintegrated, uh when
[19:30] trying to replace.
[19:31] And so a lot of those things just uh
this unit just did not receive the
[19:36] proper scheduled maintenance to
ensure that it could extend and make
up,
[19:41] you know, a longer life.
[19:44] Uh it, uh...
[19:48] This unit, you know, obviously it's
got a big price tag, but it's
[19:53] critical for the operations when you
talk about what kind of air it's
[19:57] handling and
[19:58] that natatorium, a very humid air,
very uh uh you know,
[20:01] a lot of chemicals are used in that
area.
[20:03] And so uh it's a unit that, um,
[20:07] in order to protect uh not just our
swimmers and our users,
[20:10] uh to be able to breathe clean air,
[20:13] but but to protect the the the
components inside
[20:16] the natatorium, uh
[20:18] we we need proper air handling.
[20:21] And so this is something that that uh
is in critical need of
[20:24] replacing as it's mentioned, it's
[20:25] currently operating on two of the
four compressors
[20:28] that are inside that unit.
[20:30] Uh, this item will authorize uh staff
to execute a Omnia
[20:34] partners uh purchase contract.
[20:37] This is a a competitively uh awarded
uh contract that's that's on uh
[20:42] Omnia partners.
[20:44] It's a uh essentially a purchasing
co-op that allows us
[20:48] to to select uh in particular train
LLC.
[20:50] Train is is is a company that we work
closely with,
[20:53] have a great relationship with, as
they service the other
[20:56] 10 units uh rooftop units on on the
Recplex.
[21:02] And so being able to select train's
contract allows us to to keep that um
[21:05] maintenance and service uniform.
[21:08] allows us to tie into our current uh
online monitoring software.
[21:13] So it'll allow uh able to continually
check on the on the status of those
units
[21:16] and make sure that they're
[21:18] they're operating uh properly.
[21:25] This is a look inside the Recplex,
especially the on the lap pool side.
[21:28] Uh you can see the the duct work, uh
which is supplying air from
[21:31] that unit and also the the big
[21:34] 8-foot by basically 8-foot by 8-foot
uh square there on the left side
[21:38] on the wall, that's the uh that's the
return air.
[21:42] So uh it is it is moving and
circulating a lot of air.
[21:46] It's it it's um mixing and and one of
the things about this unit is it's
[21:51] it is able to make decisions on based
on based on outside air and the
inside air uh on
[21:56] how much air to pull from the outside
and how much to actually
[21:59] recirculate uh based on
[22:01] humidity levels, um, and that type of
thing, temperatures.
[22:05] So uh it's it's a like I said a
specialized unit and and does
[22:08] a really good job of ensuring that
the
[22:10] not only the air clean but it's it's
comfortable for our users.
[22:17] Another look at the side. So uh it's
a 30-foot ceiling
[22:19] uh in that natatorium.
[22:21] So not only is it 7,000 square feet,
but when you add 30 feet,
[22:24] uh you're looking at uh,
[22:25] you know, nearly 220,000 cubic feet
of area inside that inside that room.
[22:32] Um and so it's it's moving a lot of
air.
[22:36] Uh, the lead time for this unit is is
30 to 34 weeks.
[22:40] So we're looking at uh March into
April uh to make this purchase.
[22:46] Uh in the meantime, there would be a
uh payment due um
[22:48] to execute the order and then
[22:51] and then again at shipping.
[22:54] and then once completion is done, we
can make a final payment uh
[22:57] at the end of of uh basically the
turn key installation.
[23:02] Uh, installation itself will take
about a week. We'll have to
[23:05] remove the unit that's currently up
there,
[23:06] bring in a crane that will uh take
that 15,000 pound unit off the roof.
[23:11] Uh, we will look to salvage as much
uh useful parts as we can
[23:14] from that unit, especially
[23:17] there's a a computer drive in there
that's estimated to be about $9,000.
[23:22] Uh, it's a it's a drive that was put
in uh three or four years ago and uh
[23:27] we feel like it would be a very
useful part to have on hand uh
[23:32] for for future use, which could be
used in either SPU one or two.
[23:38] Um, we don't expect that the
operation of the pool will be
disrupted.
[23:42] Um we'll be able to take care of uh
any um installation issues on top of
the roof,
[23:48] not not anything inside the
natatorium itself.
[23:51] Project is is funded through the GL
there and we are
[23:55] recommending approval of this item.
[23:58] Uh I don't with that I'll take any
questions you might have.
[24:02] [tap] I just mentioned that we've
talked.
[24:04] So this lasted about 16 years.
[24:08] If you probably take care of it, we
should be able to get
[24:10] 25 out of it. I mean, so.
[24:13] Uh, like I mentioned, there are there
are two units.
[24:16] and we're only replacing one
currently. I don't want to put put
anything out
[24:19] into the air, but uh unit two is
[24:20] is is operating the way it should
right now, so.
[24:25] All right. I would entertain a motion
on this item.
[24:29] I'll make a motion to approve.
[24:30] Second. Okay, call for the vote.
[24:37] All right, that item is approved.
Thank you so much.
[24:41] All right, we're going to move on to
item number 17,
[24:42] which you're doing.
[24:45] Consider and vote upon the purchase
and installation of new play features
[24:48] at Liberty Playground provided by
Happy Playgrounds LLC
[24:52] in the amount of $78,453 and 0 cents.
[24:58] So mayor commissioners, this is a,
uh, this is an item
[25:00] a little bit more excited to present,
uh,
[25:02] because I I know the impact it's
going to have on our community,
[25:05] especially in that neighborhood in in
Liberty.
[25:07] Uh, but this is to, uh, consider and
vote upon that, uh, purchase
[25:11] of of new play features there.
[25:13] Um, give you a a view of of the
playground currently. So there
[25:17] there used to be, uh, originally when
the when the playground was
installed,
[25:21] a two to five-year-old, uh,
structure, which is what you see
there,
[25:26] and then a, uh, five to 12-year-old
structure, which was no longer, uh,
[25:30] there's no longer in use, and that
was removed in in 2023.
[25:33] Uh, so this just a couple different
angles. You can see that vacant
[25:36] area in the playground where where a
structure used to be, uh,
[25:39] and where we're looking to once again
return that playground to
[25:42] to two full, uh, structures.
[25:49] That five to 12-year-old structure
was removed due to, uh, some some
[25:52] concerns about, uh, safety. There
were some some hazardous areas within
[25:56] the structure that it was deemed just
not usable.
[25:59] And so that that structure was
removed.
[26:04] Right. [inaudible]
[26:06] There there was vandalism, yes, it
was yeah, yeah.
[26:10] And this, the the the the preschool
structure, the the two to
five-year-old
[26:13] structure is that you see there is
also a replacement was done in 2020.
[26:18] And that also was a result of of
significant vandalism due to Arson.
So.
[26:23] Um, this, this project, uh, will, uh,
allow us in in this budget year
[26:27] to to to bring that that playground
back to its its original design.
[26:34] Uh, we we received three different
bids from from some republe,
[26:38] uh, playground manufacturers,
[26:40] and based on Happy Playgrounds bid,
uh, a proposal that we really feel
[26:44] like compliments the the current
structure there, and and due to their
[26:48] competitive pricing and their their
experience that we've used, uh,
[26:51] you know, throughout the community
with with happy playgrounds,
different
[26:56] structures, uh, we've been very happy
with their, with their work.
[27:00] Uh, this is a rendering of what that
structure would look like.
[27:04] Uh, so it would tie in very well with
the pirate themed, um, theme of the
[27:08] playground.
[27:09] This is a, uh, it would connect those
those linking steps that come off
[27:13] the the the southwest side of that
young playground, uh,
[27:17] moving into this, uh, structure
that's a net climber.
[27:20] It's difficult to see in this
picture.
[27:22] Um, this one is a little bit easier
to see, but inside that octopus's
[27:25] tentacles are, uh, a net climber,
which allows children to, uh, play
[27:30] on the on the structure, on the net.
[27:33] Then we've got some, uh, a couple of
steppers onto a a crab climber.
[27:38] And then also a ship, uh, spring
rocker, uh, located just to the,
[27:41] to the north of the, of the octopus.
[27:44] And so this is a, uh, structure that,
uh, I feel compliments the,
[27:48] the playground very well. uh,
[27:51] avoids some redundant types, uh,
features that that are already
covered
[27:54] in in the in the structure, uh,
that's existing now.
[27:59] Uh, in addition to Liberty School
has, has several playgrounds that,
[28:04] uh, have your traditional, uh,
structures with slides and and
different
[28:06] climbers.
[28:08] And so this is a, uh, a new thing
that allows kids to kind of, uh,
[28:11] interpret how they're going to play
and how they're going to use the
structure
[28:15] and and kind of taps into their
imagination.
[28:24] This is the the rendering from above,
an aerial view of what that would
look
[28:28] and how it ties into the the the
structure existing now.
[28:35] Uh, so a couple of things that'll
need to happen. We'll, we'll, uh,
based on
[28:39] approval, once once we've got
approval here, uh, we'll set a
installation
[28:42] date with Happy Playgrounds.
[28:45] We'll have to do some things to prep
the the site for installation.
[28:49] We're going to remove or or at least,
uh, temporary remove some of that,
uh,
[28:53] rubber mult surfacing that we might
be able to reuse and and, uh, use
[28:57] once everything's installed.
[28:59] So we'll we'll slide that mulch away,
uh, we'll remove any kind of
impediments
[29:02] that might be in the in the subgrade.
[29:05] There are currently some some anchor
points from the previous structure
[29:08] when they were when it was removed.
[29:11] Uh, currently only 8 to 10 weeks on
on lead time, so we're looking at the
[29:14] fall for for installation here.
[29:16] And, um, again, we'll we'll get that
rubber mulch, uh, back down and and,
[29:19] uh, have a have a a full playground
once again in in Liberty
[29:25] neighborhood.
[29:28] It was budget for 80,000, this comes
in just under budget, and, uh,
[29:31] we recommend approval of this item.
[29:35] Any questions?
[29:38] Okay. Um, I'll just comment that as a
a mom with little kids or as with
[29:42] any parent, I used to take my kids to
all the parks and the pirate park
[29:45] was by far their favorite.
[29:47] And so I was really happy when staff
said they were going to continue the
[29:50] pirate themes because it's we can't
change the name now, so, yeah.
[29:53] Very good.
[29:55] All right, I would entertain a motion
on this.
[29:58] I'll make a motion to approve.
[30:00] Second.
[30:01] Okay, call for the vote.
[30:08] All right, item is approved.
[30:10] We'll move on to item number 18,
[30:12] consider and vote on the purchase
[30:14] of an upgrade to the Ponca City
[30:15] outdoor warning siren system
[30:16] in the amount of $96,081.80 to
[30:21] Goddard Enterprises, utilizing
[30:23] funds from a Philip 66 grant.
[30:29] Mayor Commissioners,
[30:31] I'm Jason Junkins, your Emergency
Management Director.
[30:34] I'm here to talk to you about the
[30:35] warning siren upgrade based on
[30:38] the Philip 66 grant we received
[30:40] after the April 17th tornado
[30:42] that went through the refinery.
[30:44] So I think we'll remove that rumor
[30:46] that tornadoes do not hit Ponca
[30:48] City because of our refinery.
[30:51] So, um, basically we received
[30:54] the grant after the tornado,
[30:55] kind of opened up some funds
[30:57] from Philip 66.
[30:58] And this project is going to focus
[31:01] on upgrading our current outdoor
[31:02] warning sirens.
[31:04] Um, they remain an important
[31:06] part of our warning system for those
that are outdoors.
[31:09] And the sirens are just one layer
[31:12] of how we keep the citizens safe
[31:15] when we have a tornado or wind event.
[31:20] So with that, what we're looking
[31:21] at with this upgrade is to increase
[31:23] our reliability and capability
[31:25] of our outdoor warning siren.
[31:27] Um, right now, we have a legacy
[31:30] outdoor warning siren that's built
[31:31] around a single point of failure,
I.E. me.
[31:35] Um, and that's not really uh,
[31:37] strategically sound, um, when it
[31:40] comes to emergency management or
[31:42] the doctrine for my profession.
[31:44] So we're trying to build in some
redundancy with this.
[31:48] This upgrade will allow us to do
[31:50] to verify the status of our sirens.
[31:53] Right now we depend on either me
[31:55] going out once a week and checking
[31:57] on those sirens and hearing that they
[31:58] go off or reports from citizens.
[32:00] What this would do is be to allow
[32:02] us to know, you know,
[32:04] from basically the uh, my office,
[32:07] what the status of each of those
[32:09] are and what's ready, you know,
[32:10] what we could need to replace as
[32:12] far as batteries, because they
operate on battery backup.
[32:14] It'll also reduce delays.
[32:15] It'll allow us to uh, basically
[32:18] design a perimeter around Ponca City
[32:20] and any, um, you know, tornado
[32:24] track that hits that perimeter
[32:26] would automatically sound the sirens.
[32:29] Um, right now, the way that, um,
[32:32] tornado warnings work is it goes off
by county.
[32:35] And so it takes an additional
[32:37] layer of, okay, is that going
[32:39] to impact Ponca City or is it not?
[32:42] By doing this, we'll know that.
[32:43] It'll also give us the capability
[32:46] for some of us to activate the sirens
remotely.
[32:48] We don't have that opportunity
[32:51] right now, one of us has to be
[32:52] in the office to do that.
[32:54] So it increases that capability.
[32:56] This upgrade also stays within
[32:57] the confines of the grant that
[33:00] was given to us by Philip 66.
[33:03] And the other thing that based
[33:05] on what I'm recommending for the
[33:06] vendor we go with, it'll avoid
[33:08] some unnecessary, you know,
[33:10] technology fragmentation.
[33:13] Um, and I'll explain a little
[33:14] bit more about that on the next
slide.
[33:17] But what this will do is it'll
[33:18] increase our operational confidence,
[33:20] our system monitoring and our warning
capability.
[33:23] So here are the three vendors we
looked at.
[33:26] The one on the left, the ATI
[33:29] systems was looking more for us
[33:31] to completely replace the uh,
[33:33] all of our system with their
[33:35] system and it would take multiple
[33:37] years to do that.
[33:38] That does not fit into my goal
[33:40] of it not being a fragmented system.
[33:43] Um, the middle one, American
[33:45] signal, came in comparable.
[33:48] Um, however, we currently on the
[33:51] right use Goddard, and most of
[33:52] our sirens are federal signal.
[33:54] Um, he works on our stuff, he has
[33:57] a great reputation,
[33:59] and I it would be in keeping
[34:01] with not having a disparate
[34:03] hodgepodge system that
[34:05] I would be concerned that would
[34:08] work properly based on what we're
[34:10] trying to do here with this upgrade.
[34:12] So that's why I'm leaning towards
him.
[34:13] And this kind of just take a look
[34:16] at at what this contractor would
offer.
[34:20] I mean, he is the lowest bid right
now.
[34:21] It fits within our grant, it'll
[34:23] maintain the compatibility and
[34:25] existing federal signal sirens,
[34:27] which are have a very good
reputation.
[34:30] He's our current service provider.
[34:31] He has an impeccable reputation
[34:34] with Oklahoma Emergency Management,
[34:36] and avoids creating like that
[34:38] mixed vendor siren system that
[34:39] I'd try to keep us from going to.
[34:42] Um, some of the key features,
[34:44] the map-based and polygon
[34:45] activation. That's that
[34:46] perimeter I talked to you about.
[34:48] Um, the two-way communication
[34:50] and status feedback is where we
[34:51] know what the status of those
[34:53] sirens are and prevent them from
[34:55] going down. Um,
[34:58] on a reoccurring basis. This will
[35:00] also include new batteries and
installation.
[35:01] The the one thing about selecting him
is after the first year,
[35:04] there'll be a $3,250, you know,
software maintenance fee.
[35:09] but I feel like in the interest of
compatibility, consistency,
[35:14] his reputation and the fact that
[35:17] our near peer, you know, and our
surrounding communities already
[35:21] uses him and knows how to do knows
how the system functions.
[35:26] I think it will help us with our
learning curve when it comes to
[35:29] implementing this and that's why
[35:31] I'm suggesting that we go with this
vendor.
[35:33] subject to your questions.
[35:35] [chair squeaking]
[35:39] Well, I think I would be remiss to
say, you know, how much Philip 66
[35:42] has been a great partner and when we
appreciate everything that
[35:44] they've done and
[35:46] where we are so blessed here in Punk
City to have so many great
[35:49] industrial partners, but
[35:51] That I would if there's no other
questions, I'd entertain a motion.
[35:55] I make a motion to approve.
[35:57] Seconded.
[35:58] Okay, call for the vote.
[36:04] Item 18 is approved.
[36:05] Thank you.
[36:07] All right, would entertain a motion
to adjourn.
[36:11] I make a motion to adjourn.
[36:14] Seconded.
[36:15] Call for the vote.
[36:20] All right, our regular commission
meeting is adjourned.
[36:23] I will go ahead and call to order
[36:24] the Punk City Utility Authority
meeting.
[36:27] under the consent agenda. Um,
[36:29] do items do commissioners have any
items to be removed from the
[36:32] consent agenda?
[36:34] Okay, if not, I would entertain a
motion on that.
[36:37] I'll make a motion to approve the
consent agenda.
[36:40] Seconded.
[36:41] Okay, call for the vote.
[36:45] Consent agenda is approved.
[36:47] First item under new business is to
consider and vote on the purchase
[36:50] of a 2026 Versalift VST 6000 bucket
truck from Time
[36:53] Manufacturer company in the amount of
276,000 dollars and
[36:58] nine 276,
[37:01] 992 dollars and zero cents.
[37:05] Good evening, Mayor Commissioners.
[37:06] I am Eric, Electric Superintendent
with Ponka City Energy.
[37:10] I am here tonight to request your
approval in purchasing a Versa
[37:13] lift VST 6000 bucket truck from Time
manufacturing in the amount
[37:17] of $276,992.
[37:21] Uh, this truck will be purchased on a
source well pricing contract.
[37:25] Uh, the current truck that we have
has reached its longevity. Um,
[37:29] it's a truck that's very vital to us,
both in our day-to-day
[37:31] operations and our emergency
operations.
[37:34] Um, it carries two linement up in the
air, it's capable of setting
[37:38] transformers, uh, cross arms, it's
it's it's our our go-to truck.
[37:42] So, uh, getting a new truck would be
very vital just in the
[37:45] consistency and the reliability that
we need to uh to service our
[37:48] members every day.
[37:50] Um
[37:52] currently, uh,
[37:55] with that, if you have any questions,
I'd be glad to answer them.
[38:01] Any questions?
[38:02] No.
[38:03] Okay, entertain a motion on this one.
[38:06] Motion to approve item six.
[38:08] Second.
[38:08] Call for the vote.
[38:13] Uh oh.
[38:18] There we go.
[38:19] All right, item number six is
approved.
[38:22] Move on to item seven. Consider and
vote on work order
[38:24] number seven to the master agreement
with Garber LLC for
[38:27] professional services to complete a
water distribution network
[38:29] hydraulic analysis project number WD
2026-01 in the amount of
[38:33] 139,000 dollars and zero cents.
[38:40] Thank you, Madam Chair. I am Jesse
Beck, your Environmental
[38:42] Services Director.
[38:44] Uh,
[38:45] And now we can come up.
[38:47] Uh, so,
[38:48] This is a project that's we've been
wanting to do for a very long
[38:51] time. It's been a long time coming.
[38:55] Um, I'm going to go into just a
little bit of of history on it
[38:58] and and what a hydraulic analysis
might be.
[39:01] Um, which really is just nerd stuff.
[39:04] So,
[39:05] Um, plumbing at scale is a little
different than plumbing in your
[39:08] house. You if you've ever done home
plumbing projects, you think you
[39:11] you hook some some pipes together,
you pressurize it and the
[39:14] water just goes where you think it
should.
[39:18] But we have 233 miles of pipe.
[39:20] And at at that kind of scale, water
really has weight to it and and
[39:24] you've got uh pressure and time that
kind of work against you.
[39:30] And which of course made me think of
Andy De Fraine, which is the best
[39:32] movie ever.
[39:34] So,
[39:34] Um,
[39:36] Uh, so how much water are we talking?
[39:38] So,
[39:39] here's Ponka City.
[39:41] Uh, with the 233 miles of pipe, we
have a bunch of different sizes.
[39:45] And if you remember your uh algebra
or your geometry.
[39:50] Here's a pretty easy way to do the
volume.
[39:52] We have 13 million gallons of water
in the system.
[39:56] Well,
[39:57] I I don't know what 13 million
gallons looks like. So I talked to
[40:01] chat GPT about it.
[40:02] That's a football field of water 30
feet deep.
[40:05] And we move through that about every
day and a half in the system
[40:08] that's always underneath our feet all
the time.
[40:11] So that's a lot of water.
[40:13] Um, oops, there we go. 30 feet.
[40:15] So, uh, then then you can say, okay,
how much does that weigh?
[40:19] There's 8.34 gallons or pounds per
gallon, so it's 109 million
[40:23] pounds of water.
[40:25] What does that weigh? I don't know
that either.
[40:29] So, it winds up being about 1360
fully loaded tractor trailers.
[40:33] It's a lot of of weight.
[40:35] That all wants to that's all kind of
fighting you at any time that
[40:40] you're trying to pressurize it. It
water's like my brain, it always
[40:44] seeks the lowest level.
[40:44] So, and it's, uh, so what does that
mean? So why why do we care about
[40:49] that?
[40:49] So here's ideally what you'd have,
you'd have this nice little system
[40:52] where you're pumping water into
everybody's house, but you've got
[40:56] this these different elevations.
[40:58] And, uh, what happens is you have
gravity fighting against you again.
[41:02] And so you kind of only have two
options if you've got a system
[41:06] like this where everything's
connected all together.
[41:08] You either pump to the level of the
lowest house, and then the the
[41:13] house up on the hill doesn't get
enough water.
[41:15] Or you pump to the level of the
highest house and you get a big
problem for the guys down down below.
[41:20] So, what would be better is if you
have these zones, where you
[41:24] separate one from the other and you
can then control pressures
[41:29] and flows at at the different zones.
[41:32] And that's exactly what we've done in
Ponca. There we go.
[41:35] We have these zones, um, we have the
low, intermediate, the high,
[41:39] and then later we added the
industrial park and Lake Ponca zones.
[41:43] And I had a really cool graphic that
I was trying to do and I spent
[41:46] way too much time on that didn't
really work that was showing the
[41:49] this doesn't really tell you the
picture, this the a cross section
[41:54] shows you where how those those
different zones interact vertically.
[41:57] And and that would have been
important but I could not make that
[42:00] work.
[42:01] So, um,
[42:03] the problems are that when these
zones, um, over time, these zones
[42:08] were established in like the 30s and
over time we have had un
[42:12] unintentional crossings where 2:00
a.m. fixes, you uh this pipe
[42:18] didn't work, you pipe in something
from somewhere else.
[42:20] You also have intentional ones where
uh you had neighborhoods
[42:23] that didn't have enough pressure and
uh you saw that there was
[42:27] great pressure next door and you
would pipe it in, but then that
[42:30] connected the zones over time to
where we lost the ability to control
[42:34] that.
[42:35] And then we also had areas where we
uh probably didn't even think
[42:39] were developable back in the 30s.
[42:41] And so, um, we've got areas that were
being piped to because it was
[42:45] the easiest way to do it and not the
not the right way to do it. So,
[42:50] Um, what that what you wind up with
is it's almost impossible to control
[42:54] pressures. You have places where
you're you're blowing the lids off
[42:57] of some buildings and uh other
buildings simply can't even supply
[43:01] water on their highest levels.
[43:03] You have, um, areas where we are
pumping water in circles all the
time.
[43:08] Um,
[43:09] and uh 24/7, 365, I mean it's it's a
lot of electricity that we're
[43:14] that we're expending for no real good
purpose other than we have to
[43:17] keep it moving or else it will uh not
service the populations that
[43:22] that are at a higher pressure needs.
[43:25] And then it's really difficult to
determine capacity if someone comes
[43:29] to us and says, can we build a
neighborhood here or a car wash here?
[43:34] It's hard to say. Because um it looks
like we should be able to, but
[43:38] we can't really know how much
pressure is being siphoned off of
[43:43] lower areas or needing to be supplied
to other areas.
[43:46] So it's really difficult uh challenge
to to even try to manage
[43:49] a system where it just sort of is
just it's just evolved. So.
[43:56] Um, what we're proposing is this
study.
[44:00] Garver will study the pressures and
the flows, they've got uh meters
[44:04] that will do all that for us.
[44:05] Um, and they will develop a plan to
unscramble these zones or
[44:09] develop a better plan than zones, I
don't know which they'll come up
with.
[44:13] Um, but uh whatever they come up with
will be uh an actual like
[44:17] thought out plan, not just something
that was good enough at the
[44:21] time.
[44:22] Um,
[44:23] It's a 10-month study, so it's going
to be pretty involved.
[44:27] It's uh again, there's that word
hydraulic analysis, they'll be
building
[44:31] a hydraulic model uh that we can
actually use later again, so that
[44:34] if if somebody comes to us and says,
hey, we want to build a hotel
[44:37] here, can we? We can actually with
numbers be able to answer those
[44:41] questions, so it'll be a really great
tool for us moving forward.
[44:45] Um, they will be able to recommend
how we would delineate these zones
[44:48] or if we should, and how to keep them
separated, but um, sometimes
[44:52] it's just even a matter of closing
valves that nobody knew exist.
[44:56] Because
[44:57] the stuff has happened. You know,
it's been so long in the in the
process.
[45:01] Uh, the project cost is 139,000, um,
and, uh, it will come out of our
capital budget.
[45:08] And that is all.
[45:09] I'd be happy to take questions.
[45:14] Uh, just a couple questions. Um, I
think this is fascinating.
[45:18] Your PowerPoint did not disappoint,
[45:20] so thank you for taking the extra
time for that.
[45:22] Uh, like if we were to have a huge
company come to Ponca City because
[45:26] we are tapping into Kaw Lake, we we
have plenty of water.
[45:29] Getting the water pressure right
matters. Um, will this be able to
[45:32] answer some questions if we needed to
build, you know, if we had a
[45:35] thousand new jobs that we needed to
build a thousand new houses, you
[45:39] know, where could we build those
houses? Will that help answer that
[45:41] question even outside city limits?
[45:44] Yes, that is absolutely the question.
[45:45] Okay.
[45:46] Yes.
[45:47] Yeah, and around the lake and all,
we'll have that.
[45:49] Okay.
[45:49] Very good.
[45:51] Well, so it'll be within the city
limits.
[45:56] Oh, I'm sorry. Yeah, I answered the
question before you said.
[45:59] Okay. one.
[46:01] Yeah, outside the city limits
typically is handled by, um,
[46:03] rural water districts, and so
they're.
[46:05] Right.
[46:06] Yeah, so this should still help us
know, uh, where that water needs
[46:09] to move.
[46:11] Okay. It's not specifically for us.
[46:13] It could maybe point us in the right
direction of this direction might be
[46:15] better than this one.
[46:16] Okay.
[46:17] Very good.
[46:18] For sure.
[46:19] Okay.
[46:20] There's no other questions?
[46:22] Entertain a motion on that.
[46:25] I'll make a motion to approve.
[46:27] Second.
[46:29] Okay, call for the vote.
[46:33] Item is approved. Thank you so much.
[46:34] Thank you.
[46:36] All right, item number eight
[46:38] is to consider and vote on a
financial incentive to be paid to
Robert Lewis
[46:42] Construction LLC for the construction
of two new single family speculative
[46:46] homes located within the Fox Run
addition to the City of Ponca City
[46:50] in the amount of $75,000.
[46:54] Good evening, Mayor and
Commissioners.
[46:55] I'm Chris Henderson, your Development
Services Director.
[46:59] Just a note, that water study will
help us in our development of
[47:04] our new subdivision.
[47:07] It's very critical for that.
[47:10] uh, in that area where you have the
chronically low water pressure.
[47:13] Right.
[47:14] That study will.
[47:15] Maybe it's just one pipe and we can
fix it.
[47:17] think?
[47:18] It could be a valve, you just never
know, but, uh, it'll be very
[47:21] critical as we, uh, make plans to
develop a subdivision that'll
[47:24] eventually have 70 houses in it.
[47:28] Um, Miss Lewis is our poster child
for our program, if you didn't know
[47:33] that.
[47:35] Um, she was one of the early
participants, uh, beginning in, uh,
[47:39] 2022, and since then she's built, uh,
six really, really beautiful
[47:44] homes in the Fox Run subdivision.
[47:48] And she just recently completed, uh,
house number six, and, uh, she
[47:54] is the owner of the last two
buildable lots in that subdivision.
[48:00] unless Commissioner Byers wants to
sell one of his lots.
[48:05] this is, this is I don't have a fancy
PowerPoint, but I have a pictures of
[48:09] really, really beautiful houses that,
uh, Miss Lewis has, uh, done over
[48:14] the last four years.
[48:17] And, um, this was the most recent and
she got a COO for that, and, uh,
[48:24] made her eligible to participate in
the program again.
[48:27] So.
[48:28] we have an application from from her
and, uh, again, with our current
[48:33] policy of kind of lowering those
incentives a bit.
[48:37] Uh, instead of 40,000, she was
offered 37,500 per house.
[48:42] And of course, she took it.
[48:45] as you might guess.
[48:47] Uh, these again, the last two lots in
the subdivision, all of these
[48:52] houses were valued at least 450,000
and at least one was over $500,000.
[48:59] So she has, uh, she's added a bit to
the old property tax rolls, that's
[49:03] for sure when it comes to valuation.
[49:07] Uh, it's a standard development
agreement, uh, it's 12 months.
[49:13] just like it has been in the past,
she's done exactly what we asked
[49:16] her to do.
[49:18] And, uh, your staff recommendation is
to give her an incentive of
[49:23] 37,500 per house.
[49:28] Any questions or comments?
[49:31] I think this has just been a
fantastic program, it's been
[49:34] fascinating to watch it grow and
change over the over the years.
[49:37] Has 2022 seems like it was just
yesterday, but here we are.
[49:41] This is the 23rd application.
[49:43] 23rd.
[49:44] the program.
[49:45] Okay.
[49:46] Very good.
[49:47] 23.
[49:49] Okay, well I would entertain a motion
on this item.
[49:52] I'll make a motion to approve.
[49:54] I'll second.
[49:56] Call for the vote.
[50:01] Item is approved.
[50:03] Thank you so much.
[50:05] All right, with that, I would
entertain a motion to adjourn.
[50:10] I'll make a motion to adjourn.
[50:12] Second it.
[50:13] Call for the vote?
[50:19] All right, we're journ. Thank you for
coming everybody.