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Good afternoon everyone and uh welcome to the 
community advisory committee. It's Tuesday,  

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August the 25th, and I'm calling the meeting 
to order at 5:00 p.m. Thank you for joining us.  

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Before we begin, I just want to uh provide 
a few friendly reminders. Assisted living  

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uh listening devices are available for anyone who 
may need one during tonight's meeting. Please see  

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the deputy clerk who can help you sign one out 
and get set up. And we please ask that the devices  

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be returned at the end of the meeting or before 
you leave so that they can be collected and made  

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available for future use. Please also note that 
the washrooms are located down the hall to the  

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left. And in the event of an emergency, residents 
are asked to exit in an orderly fashion using the  

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stairs located outside of council chambers. Should 
the staircase become unavailable, residents will  

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be asked to proceed down the fire escape located 
at the back of council chambers and if assistance  

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is available, please ask. Moving on to the second 
item, our land acknowledgement. The municipality  

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of Port Hope exists on the lands of the Mishagic 
Anishnabic traditional territory covered by the  

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Williams treaties. We honor and recognize first 
peoples as rights holders and stewards of the  

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lands and waters on which we have the privilege to 
live, work and play, including the Ganesca forest  

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and river. We pay respect to elders past, present, 
and emerging. We commit to actions towards truth  

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and reconciliation by recognizing the United 
Nations Declaration on the Rights of Indigenous  

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Peoples, strengthening ties with First Nations, 
Nate, and Inuit peoples, especially those who  

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make their home in Port Hope, and learning from 
indigenous ways of knowing and being. We do so by  

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recognizing the past and working towards a shared 
future. So, in terms of moving on uh for today's  

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agenda, I just have a few opening remarks. I want 
to welcome you to the first formal meeting of the  

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municipalities community advisory committee for 
the PHAI. Our purpose is to provide a structured  

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transparent forum for community concerns and 
perspectives to inform ongoing dialogue with  

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the organizations responsible for the project and 
oversight. We thank residents, property owners,  

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and community representatives for participating 
in this process. Your lived experience, questions,  

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and observations are important to ensuring 
that the impacts of this work are understood in  

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practical terms, in local terms. We recognize that 
many members of the community have already been  

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engaged in this project for many, many years, and 
we appreciate the time and the commitment involved  

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in continuing the engagement. The committee's role 
is to ensure that community concerns are clearly  

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identified, appropriately elevated, tracked, and 
reported back to the public. It does not replace  

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the responsibility or authorities of the ACL, 
CNL, CNC, council, or other project partners.  

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Nor can it direct regulatory or project decisions. 
Its value is in supporting a reliable process for  

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dialogue, accountability, and follow through. 
Although the partners have different mandates,  

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we are guided by common values. Protecting people 
in the environment, respecting the community,  

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being transparent about information and decisions, 
listening carefully to concerns, and working  

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towards practical evidence informed solutions. 
We share responsibility to be clear about the  

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commitments, timelines, accountabilities, and 
next steps. Tonight, our focus is on establishing  

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how we will work together, selecting a chair, 
setting a meeting schedule, considering mechanisms  

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for resident input, reviewing key issues and 
commitments arising from recent leaders meetings,  

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and we will aim for respectful fact-based 
solutionsoriented discussion with clear  

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follow-up where answers are not immediately 
available. I'm just going to ask the clerk if  

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there are any other notes that she would like 
to share at this point. Thank you very much,  

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Madame Mayor. Uh, you have outlined the purpose 
of tonight's meeting, so I want to thank you for  

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that. I do want to set a basis for procedure and 
remind members of council as well as members of  

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the public that this is a meeting of the community 
advisory committee. Although the CAC consists of  

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council members, this is not a meeting of council. 
As such, I want to remind everyone that tonight uh  

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with typically with what happens with an advisory 
committee is that it does not have the authority  

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to direct staff. The CAC can also not direct 
council. The CAC can make recommendations to  

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council which would need to be passed through our 
regular processes of reviewing the CAC minutes at  

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a council meeting should council determine another 
um another avenue for doing so. Okay. Now, I do  

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also want to note that we are coming to a close of 
this council's term. The final council meeting for  

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this council is on September 15th. I also want to 
uh remind everyone that the CAC can direct itself.  

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They it can also direct members of the CAC which 
are members of council and in order to forward  

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any actions as necessary. You will note actually 
on tonight's agenda that there are some motions  

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uh for CAC's consideration that include this 
language. I also want to remind that the CAC that  

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council has directed a review of the CAC terms of 
reference within 6 months that was passed in July.  

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I would also like to remind the CAC as well 
as members of the public to reiterate that  

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the dis discussion tonight should be centered 
around the mandate of the CAC which is related  

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to the collective issues of the municipality as 
a whole as well as projectwide effects and is not  

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centered around individual properties. For ease 
of reference, we have printed out copies of the  

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terms of reference of the CAC. They are available 
um near the front of the of council chambers. So,  

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thank you very much, Madame Mayor. Thank you. 
Um just before we move on then are there any uh  

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pecunary interests that anybody needs to disclose? 
Seeing none the we'll move on to the approval of  

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minutes as this is the first meeting of the CAC. 
There are no previous minutes to approve and there  

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are no delegations on the agenda this evening. 
We do have a number of pieces of correspondence.  

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6.1 John Carpenter regarding questions, concerns 
related to the PHAI as criteria change. Uh do  

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committee members have any questions or comments 
regarding this item of correspondence? Seeing  

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none, the recommended motion is to receive for 
information. So can I get a mover and seconder for  

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that? Moved by councelor Les, seconded by council 
Daryl. All in favor? And that is passed. Moving  

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on to 6.2, John Cipher regarding my property 
repair from CNL. Does anybody have any questions  

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or comments regarding this correspondence? Okay, 
seeing none, the recommended motion again is to  

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receive this for information. Can I get a mover 
in seconder for that? Moved by councelor Mink,  

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seconded by councelor Clare. All in favor? That is 
passed. Uh last item of correspondent 6.3 Richard  

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Lane regarding pharmacy public trees and river 
path destruction. Does anybody have any questions  

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or comments regarding this? Yes. Um councelor Le 
and then councelor CLA. Yes. Well, at the um the  

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meeting that was held last week, the open house 
at the library, one of the first questions that  

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was addressed um was uh is this true? Is there 
going to be destruction of these trees along  

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that path? Part of the path is owned by the 
municipality. So the municipality will have to  

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make a decision on that part based on whether it's 
a health and safety issue or there is no issue. So  

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the municipality will control that part of it. 
The other part it's private property. They'll  

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have to make that decision. it probably won't be 
any decisions made until the new council comes  

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into effect. And that came from CNL PHA. Thank 
you for that, Councelor Les. Councelor Clare,

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I was wondering if it's in order during a CAC 
meeting to ask invite a member of staff to  

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comment on something. I know I've had some uh 
conversation already with Lauren Wingham Smith  

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about this that I thought was very helpful. So, 
if you wouldn't Yeah, thank you for that. Uh,  

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so just to clarify what it means for the 
municipality to consider remediation on its  

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own property. So we go through several different 
uh considerations um when we are determining  

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whether or not remediation will go forward on a 
property. It's not just the information that's  

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provided to us by CNL that there is remediation to 
occur. We do have discussions with them about the  

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extent and this area in particular. What residents 
were seeing out in the public uh space was part of  

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the process. We were asking for uh CNL to lay out 
what the full remediation would be because we were  

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considering special circumstance in this area and 
we wanted to determine how far we would be doing  

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the remediation and what would be impacted and 
then sort of move things back and see what the  

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different impacts would be. The goal for us is 
really to remove any contamination that might be  

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a future burden on us and on residents in the 
community. That would be for if we were doing  

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any work on the trail system itself. We don't 
have any expectations that we're going down  

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into the trails. So those types of considerations 
would be made that we would not be impacting down  

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towards the river. It would be more where there is 
infrastructure that exists for the municipality.  

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So hopefully that pre uh provides some clarity. 
Um councelor Claire was there anything further?

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Okay. Uh thank you very much for that and thank 
you very much for the other uh information that  

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was brought forward. Does anybody have any other 
comments on this one? Okay, so we're going to move  

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with the motion to accept this for information 
again. Can I get a mover and seconder? Moved by  

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the deputy mayor, seconded by councelor Atridge. 
All in favor? And that is passed. Moving on to  

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item number seven, items for consideration 7.1 
selection of the chair. going to ask the clerk to  

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introduce this item, please. Thank you very much, 
Madame Mayor. Uh, so there is a recommended motion  

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on the agenda tonight for your consideration. 
As the term of this council is coming to an end,  

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staff do recommend that the chair of the CAC 
be chosen from the incoming council. As such,  

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we've provided a motion for your consideration to 
uh direct the CAC to choose a chair uh at the at  

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the next at the next meeting. And of course 
it's it's subject to the CAC's uh ruling.

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Okay. Um thank you for that. And uh how do 
folks around the table feel about that? Um  

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deputy mayor. Yeah, thank you. Um you know, so 
my original thought was that I figured that the  

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CAC should be chaired by either the mayor 
or the deputy mayor incoming of course. Um,  

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and to me with the uh with the deputy mayor role, 
we have talked about it in the past about buffing  

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up uh the potential for the deputy mayor role 
and I figured that would be another one very  

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similar to chairing the um the budget process 
as well. It just adds to that role. So that  

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was my thought on it. Um but also I do feel that 
the next council who's going to be dealing with  

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uh this they they should have that opportunity 
to make that decision themselves. Thank you.  

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Any other comments around the table? Councelor 
Clare? I actually I agree with the first part  

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of what you said uh councelor Adam around um 
adding this to the deputy mayor's uh docket  

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and of course I think per the clerk's advice uh 
we can't make that decision but if we felt that  

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that was appropriate we could certainly as a CIC 
make that recommendation to the next council. So,  

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circling back, um, deputy mayor, would you 
like to put, uh, can can the deputy mayor  

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put that motion for consideration as opposed 
to accepting the one that's in front of us?  

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I appreciate that. As long as the clerk has 
some wording there. We will give one moment,  

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please. And and while actually the uh the clerk 
is attending to that, I do want to note that  

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we have representatives from ACL and CNL today 
with us as observers in the audience um because  

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they're here to listen to what the community is 
going to be sharing. So I do want to note that

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council make while we're waiting for this motion, 
can we make comments regarding the motion?  

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Absolutely. So, um my thoughts on 
that, I don't know if how many recall  

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um last beginning of this term, we had quite 
a long uh period before we decided the deputy  

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mayor process and who that person would be. 
And looking at if I scroll down on the agenda,  

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the first meeting is uh September, sorry, January 
14th. So, just keep in mind that's assuming,  

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I guess, that we're going to choose the deputy 
mayor on our inaugural meeting potentially  

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um so that they could take the role to chair 
the meeting on January 14th. And if we give  

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that direction, whereas if we leave it open, 
we have options or the new council has options.

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deputy mayor. Um just just to highlight that we 
haven't approved what the meeting schedule is yet,  

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but I do completely agree with you that 
we we don't know who's going to be in  

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the role at the time. So, thank you. I 
mean, the other the other possibility  

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is even if this does move on to the 
responsibility of the deputy mayor,  

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there's always the possibility that uh it's 
continued to be chaired by the mayor until a  

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deputy mayor is is chosen. So there might 
have to be a little bit of a transition.

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Councelor Les. Yeah. The only um thought I 
have is that sometimes the deputy mayor is  

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chosen on a popularity contest point of view as 
opposed to is that person the most competent to  

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lead something of this magnitude. So I 
think we have to bear that in mind too  

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that we just don't automatically assume it's 
going to be a deputy mayor responsibility.

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So I guess um circling back to the discussion um 
you know you you brought forward this motion and  

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councelor Clara you were also in favor of 
this direction. Is this is this something  

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that you're you're absolutely wedded 
to or are you open to leaving it as per  

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the clerk's recommendation for the next 
term of council to determine? Uh yeah,  

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I'm completely open. It doesn't we don't even know 
who's going to be at this table at that point. So,  

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I'm open with just leaving it and with the clerk's 
recommendation if that is what everybody wants.  

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I think it can though be reflected in the notes 
that there was a discussion about this potentially  

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being uh the role for the deputy mayor. Is that 
is that satisfactory to you? Okay. So then we will  

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we will proceed all that work for not um uh no 
that's okay. The recommended motion is listed on  

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the agenda and so can I get a mover and seconder 
to that? Moved by councelor Minkx, seconded by  

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uh councelor Atridge. All in favor? And that is 
passed. Okay. Uh moving on then to 7.2. Um and  

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this is just an overview of of something that 
has been talked about at this council table  

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which was the high level leadership meeting that 
occurred on July the 20th. And this is just a way  

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of grounding I think some of the conversation 
that may happen today. So, just as a reminder,  

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on Monday, July the 20th, um, presidents 
and CEOs and senior representatives from,  

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um, the Atomic Energy of Canada Limited, that's 
ACL, Canadian Nuclear Safety Commission, CNC,  

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Canadian Nuclear Laboratory, CNL, and a number 
of representatives from provincial and federal  

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government stakeholders, including our local MPP, 
um, David Pacini. convened uh in a meeting where  

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the municipality emphasized that residents need 
clarity, accountability and confidence in how PHA  

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PH AI related matters are made. The municipality 
called for coordination among project partners,  

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clearly defined responsibilities, transparent 
communication, and measurable progress on  

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outstanding issues. And that discussion focused 
on four priority areas. The first cleanup criteria  

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and the focus was to finalize clear cleanup 
standards and provide durable assurances once  

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a property is deemed complete. The second was 
around contamination records and lender concerns  

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to address the barriers that contamination 
records may create for property owners and buyers.  

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The third key issue was compliance letters 
and homeowner asurances in order to clarify  

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the purpose, scope, and long-term reliability of 
compliance letters and other homeowner asurances.  

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And finally, municipality infrastructure impacts. 
And this is really speaking about the fact that  

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there has been long-term impact on infrastructure 
on the roadway systems and the fact that the  

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project has far exceeded its original timelines 
doubled in cost and yet that has not always been  

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reflected back in the return to the community. So 
these were the the points of discussion that were  

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raised at that meeting and at that meeting the 
commitment was that before the end of the year  

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that there would be clear response to all of 
these issues and as I understand it all of the  

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entities are working through these issues and 
working on a coordinated response to present to  

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the municipality. Um but I can also update that 
in terms of point number four which is around  

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uh what I would call the legacy funding owed to 
the municipality that that has elevated uh through  

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uh to the highest levels of the province and 
now to the federal government and I'm awaiting a  

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response on that uh or at least an update on that 
by the end of the week and hopefully we'll have  

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some more concrete news on legacy funding moving 
forward from the PHI project for the community. So  

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I wanted just to anchor some of the conversations 
that will happen there with reminding folks that  

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uh this is what what happened and that we are 
waiting for those further outcomes uh from that  

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uh discussion. So, I know we've discussed this 
at the at the table previously, but does anybody  

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have any uh questions about this uh before 
we move forward to the meeting this evening?

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Councelor Les, you made a statement 
that clear response by end of year. Mhm.

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Will that give the residents enough time 
to make a decision as to whether they want  

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to get their property cleaned or not cleaned? 
Because they could come together very closely  

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together and you'd run out of time. Well, I think 
therein lies the conundrum of the entire project.  

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um that in terms of the timelines I think that 
we put as much pressure on the situation at  

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that meeting as po as possible and I do know that 
it's the first time that all of the entities are  

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working together on a response and you know we can 
just keep the pressure on and uh that they're very  

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well aware of the timelines and the pressures 
on residents and so um the weekly check-ins  

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on this are are happening and I trust that we'll 
have responses in the earliest time possible and  

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they don't necessarily all have to come at the 
same time. So, we will keep tracking that and  

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keep reporting back on it. Councelor Claire, 
yeah, I have a question around continuity uh  

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and I guess and potential transition plans. Um, 
obviously, you know, we're all very conscious of  

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who who might be here when those responses come 
in. And I just wanted to confirm the CEO, you  

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were in that meeting along with the mayor. Yeah. 
Through your chair. Yes, I was. Yeah. Okay. Um,  

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and on the staff side, sort of outside of the 
CEO, where where does this file in terms of the  

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followup on these uh outcomes rest? Through your 
chair, through you, chair. um ultimately me as CEO  

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but uh with the new director Mike Por on board 
uh director of corporate initiatives working  

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with the environmental services staff there 
will all be in the loop on u the path forward  

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moving forward to to vet it to make sure it's the 
right path forward that we can advise CAC and we  

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can advise council making sure is the right path 
forward for the best interest of the community.

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Okay, thank you. So um at this uh 
councelor Les Yeah. May I uh reference  

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uh some of the correspondence in my next question?

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Okay. So, the crux of the matter is uh to 
me in Mr. Carpenters's letter uh point five,  

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what does council plan to put in place to protect 
residents from having their property insurance  

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canled or financial lenders deny mortgages? and 
number 11 much long and I'm not skipping over  

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the other ones because they're just as important 
but what are residents supposed to do if they are  

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unable to secure mortgages on their property. So 
this is the crux of the matter that we're dealing  

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with. Absolutely. And that was the crux of the 
conversation at that meeting as well. So that  

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was definitely raised and um we have to find a 
path forward quickly and responses quickly and I  

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think again we can we can note that particular 
point again with the information that's being  

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collected today. Councelor Atridge. Yeah. I 
guess where my concerns mostly come from is  

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uh financially for the residents that are are 
going to have their properties cleaned up. I know  

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a lot of the questions that come forward from 
residents are, you know, am I going to have to  

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take care of the bill? am I going to be, you know, 
out of pocket on this? And I know that we've had  

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some conversations about legacy funds and I am 
concerned about the continuity that moves forward  

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uh to make sure that those legacy funds, 
if they are under, uh under conversation,  

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move forward. Um is that something that you think 
that we'd be able to have in place before this  

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council is finished or or do you have any sense 
of timeline on that? because I feel of all of  

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the stuff that we're trying to land, we want to 
make sure that we are backstopping our residents  

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um before this council dissolves. Well, I think 
the good news is that the update I received  

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um this morning was that there would be some kind 
of followup on this point by the end of the week.  

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What shape or form that takes is yet to be uh 
determined. Um so as soon as that comes forward,  

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of course, it will be shared. Yes. Uh, and what 
format would that be shared? Well, that would  

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be up to the uh to the CEO and relevant staff and 
to the CEO. What format would that be shared? Uh,  

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I think it depends on the format that it 
actually comes to us because it might be a  

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confidential agreement. It might be a, you know, 
a note to council. Um, we don't know what that  

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would look like. if it comes with a sort of an 
agreement that needs to be in play with that. Um  

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I'm not too sure at this point in time. Um 
as whatever we can do to make it as public  

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and transparent as possible, that is the goal. 
It would be a huge win for this community and  

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we would want the community to know. So we will 
be as trans transparent as we're allowed to be.

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Okay. So at this point um we are going to move 
on to the next point of conversation 7.3 the  

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overview discussion regarding mechanisms for 
residents to provide comments and concerns to  

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the CAC and I'm going to ask staff to introduce 
this item. Thank you through you chair. uh you  

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know as we we we are trying to put the agenda 
together. We're trying to figure out the best  

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the best approach for the agenda, what we want 
to include in this inaugural meeting. This is a  

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lot of information gathering at this meeting. Uh 
we wanted to make it sure that it was meaningful,  

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constructive and we were able to capture 
the comments of residents. Um as staff we  

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talked about this at length. What is the best 
model? So we wanted to do something innovative.  

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innovative in the sense it's innovative for you 
know typical for a council the proposal that we're  

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putting forward and I apologize for this is a a 
conception that came in last night and we've been  

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scrambling today to try and pull this together. Um 
we're trying to create a communitydriven wholesome  

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engagement conversation. There's a lot of 
residents here tonight. We want everyone's  

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voices to be heard. We want to make sure we 
capture it properly. We want to have wholesome  

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discussion on it and we want to create dialogue 
amongst community residents amongst themselves.  

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um something that's transparent, something that 
can have all voices heard. Um and not just those  

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that are afraid to walk up to and missing those 
that are afraid to walk up up to the podium. Um  

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and something that we can track, a living document 
that we can move forward with to build data and  

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have a a wholesome log of every cons concern and 
and issue that residents are facing. So what we're  

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proposing tonight is a is a breakout group model. 
Um, we're going to make if if council agrees,  

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our committee kaka agrees, we're uh going to make 
uh the residents work a little bit tonight. Um,  

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we are proposing breakout groups, small groups 
of maybe four or five, six or seven people each.  

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00:27:13,920 --> 00:27:19,520
Looks like there's about 30 people here. Um, 
they they will break out into sessions. We have  

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um uh post-it note boards, uh, flip charts where 
the groups can break out and have conversations  

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amongst themselves. And we have proposed two 
questions that need to we would like to address.  

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00:27:30,640 --> 00:27:35,360
Uh first of all, what needs to be addressed 
that was not captured in that meeting of high  

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level senior officials? What do they think was not 
missed that could be addressed going forward? And  

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00:27:40,480 --> 00:27:46,000
what are some suggested mechanisms that the public 
that would like to see to communicate to the CAC?  

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00:27:46,000 --> 00:27:51,040
What is that mechanism? What is that tool that we 
can do? This breakout model group is one mechanism  

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00:27:51,040 --> 00:27:56,640
uh that we would like to pilot tonight. Um, 
so it's a huge opportunity for us to because  

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they will all be logged. All these issues will be 
tracked. Staff can take them away, compile them,  

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sort them um, by topic or whatever. Um, I think 
it's a great way of tracking it. It will be a  

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living document. We will be posting it. We 
can post it on the website so it's available  

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to everyone. Um, and and most importantly, it's 
for data and making sure we're tracking all these  

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all these issues and concerns and making sure 
they're being addressed going forward. So um  

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the suggestion is as well that each group breakout 
group assign a spoke spokesperson write down the  

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questions and summarize those and come back to 
count come back to the CAC after 20 or 30 minutes  

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00:28:33,440 --> 00:28:40,080
of deliberation and present the top two or three 
priorities. The rest won't be forgotten. they will  

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be tracked but so that we can have a discussion 
here and have council weigh or sorry I'm calling  

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00:28:45,360 --> 00:28:50,560
you council but you're kac um you know have that 
discussion because we really think it's important  

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00:28:50,560 --> 00:28:57,040
we're trying to make this a communitydriven 
initiative approach so um council is more  

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00:28:57,040 --> 00:29:01,840
than happy to rotate through the groups and 
listen participate as you wish in various groups  

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00:29:01,840 --> 00:29:05,760
um it we call it an innovative model because it 
is sort of innovative for a sort of a council  

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00:29:05,760 --> 00:29:10,960
committee type group we do this in in in regular 
sessions And with staff, we do this quite a bit.  

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00:29:10,960 --> 00:29:15,680
It's very effective. Everyone's voice gets heard, 
especially to those are fearful of walking up to  

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00:29:15,680 --> 00:29:21,120
the podium. So, I put it to the CAC if there's we 
are prepared from a staffing perspective. We have  

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all the tools and ready to go. Um, if anyone's 
uh any objections to this approach tonight,

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00:29:29,920 --> 00:29:35,120
I have a question. um you you outlined two 
questions that you would like to put to the to  

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00:29:35,120 --> 00:29:41,840
the public that they could talk about during this 
breakout and I would suggest that we don't direct  

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00:29:41,840 --> 00:29:48,400
that that really it's just open-ended for for 
that group discussion to generate whatever issues  

287
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or concerns are on their minds. Um not not to be 
prescriptive about that and and fair enough. uh it  

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was to try and focus you the conversation a bit um 
to raise it. Um we are really interested to hear  

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00:30:03,120 --> 00:30:08,000
the community's feedback on different mechanisms 
too as well if that could be considered broader  

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00:30:08,000 --> 00:30:12,720
issues that do they feel haven't been addressed 
and then if there is some pro uh other mechanism  

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00:30:12,720 --> 00:30:18,960
for communication back to the CAC. So um I leave 
it to CAC if anyone has had any objections we can  

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00:30:18,960 --> 00:30:23,360
break out into sessions. We could probably do 
three breakout groups here one in the hallway  

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00:30:23,360 --> 00:30:29,600
um if that's the CAC's wish to move forward. 
Councelor Les. Yeah. But then and agree with  

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you. Um but one thing that the audience should 
understand is that CAC is advisory. It is not  

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council. And the reason for that is we have a 
mandate as the advisory committee that we can  

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00:30:45,520 --> 00:30:56,960
bring on residents and external experts. So that's 
why we can't act as council on CAC. Okay? Because  

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00:30:56,960 --> 00:31:05,520
it'll be a compendium of not only us but you and 
maybe outside uh interests and again they're not  

298
00:31:05,520 --> 00:31:15,280
council. So they would appeal to council if that 
makes sense. Council Claire. Um thank you. Um I'm  

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00:31:15,280 --> 00:31:20,240
always a fan of conversation circles so happy to 
participate in that. Uh I am just going to comment  

300
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I don't see a huge amount of enthusiasm in the 
audience but I think we're not uh this is maybe  

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unexpected uh in terms of a format but I will also 
say I think I'll speak for myself but I think I  

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speak for others who are here as well that I think 
I will leave disappointed today if all we do is  

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00:31:39,520 --> 00:31:45,040
capture more information because I think we've 
been hearing from community through other forums  

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and other formats a lot and I'd really like uh not 
to move on from this agenda item without having a  

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00:31:50,880 --> 00:31:57,200
conversation about how we might want to take some 
action with recommendations as the CAC while we're  

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00:31:57,200 --> 00:32:04,560
still at this table to to yeah sorry through each 
that that is exactly what we would hope when we  

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00:32:04,560 --> 00:32:10,160
come when the each breakup group comes back with 
their high level uh issues uh then it's it's CAC's  

308
00:32:10,160 --> 00:32:14,800
opportunity to discuss you know possible solutions 
moving forward things that we need to send to  

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00:32:14,800 --> 00:32:20,400
other agencies questions to other agencies that is 
the the spur of the conversations, starting of the  

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conversation. That's exactly what we envisioned. 
And I I and I I do agree um councelor Clare that  

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there's been a lot of discussion and information 
gathering and that was really at the heart of  

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00:32:31,280 --> 00:32:36,320
the meeting that was had earlier this year, 
but there's always new information that comes  

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forward. We want to make sure obviously that we 
don't miss out on hearing something that needs  

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to be heard. But of course, listening without 
action is like the sound of one hand clapping.  

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00:32:48,080 --> 00:32:55,120
So I think that uh that's another very good point. 
Any other thoughts or comments, deputy mayor? Oh,  

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00:32:55,120 --> 00:33:01,520
okay. Okay. To back to the CEO. So just just 
one reminder. I think the the clerk said said  

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00:33:01,520 --> 00:33:06,800
this as well. This is not property specific. This 
is not the the purpose of CAC to go into property  

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specific. Those will be taken online separately. 
This is the broader issues of the PHAI cleanup.  

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00:33:13,040 --> 00:33:19,520
So at this point then um are you going to 
is staff going to lead us through how this  

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is going to to be organized? Sure. We can 
we can go number everyone 1 2 3 4 5 or or  

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you can self-break up into groups. I would I 
would suggest one over here, one at the back,  

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one on the side and in the hallway. We have 
all the uh markers and um flip charts available  

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00:33:37,040 --> 00:33:44,080
and we can help facilitate making sure that a 
spokesperson um is created for each group and  

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00:33:44,080 --> 00:33:50,000
we're suggesting 20 minutes to 30 minutes. Council 
or CAC uh any suggested time frame that you think  

325
00:33:50,000 --> 00:34:00,800
would be for a wholesome discussion? Okay. Um 20 
20. Okay. if and we can extend that if we feel  

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00:34:00,800 --> 00:34:05,920
there's a lot of dialogue going on if that's okay 
with the chair and and just to be clear so that  

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00:34:05,920 --> 00:34:12,800
that um I understand it and everybody understands 
it that after the discussion happens amongst the  

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00:34:12,800 --> 00:34:18,800
group so there'll be somebody from each group 
that's reporting back directly to council on  

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00:34:18,800 --> 00:34:25,200
the issues sorry to the CAC on on the issues 
and everything is going to be captured that's  

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presented as well as whatever is written on 
the boards and created a document that then  

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00:34:30,880 --> 00:34:35,280
will be tracked. Correct. On all the issues. 
Exactly. A living document to carry forward  

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00:34:35,280 --> 00:34:43,280
making sure we're capturing everything. Thanks for 
summarizing it. Okay, we'll turn it over to staff.

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00:34:45,440 --> 00:34:50,240
So for for those of us who are joining us online, 
we will be going into recess for about the next  

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00:34:50,240 --> 00:34:55,760
20 to 25 minutes as we we uh complete this 
exercise and then following that uh we will  

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00:34:55,760 --> 00:35:06,320
reconvene as as the CAC to outline some of 
the the issues that were discussed. Thank you.

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00:35:06,320 --> 00:35:10,800
Okay, I guess we we'll get started. Uh we'll 
start off with group I numbered the groups. So,  

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00:35:10,800 --> 00:35:16,400
we're going to start off with group number one 
over here on this side of the uh of the floor. If  

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00:35:16,400 --> 00:35:23,840
you could be concise and uh hopefully uh you know 
prioritize your top two or three items. As I said,  

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00:35:23,840 --> 00:35:28,080
the other items will not be lost. They will be 
tracked and logged. Uh if you have a general  

340
00:35:28,080 --> 00:35:33,600
theme, bring that bring that theme forward and the 
CAC can decide if they want to deliver it after  

341
00:35:33,600 --> 00:35:42,000
each group or wait till all the groups are done. 
Um thank you for that. Uh just one point is that  

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00:35:42,000 --> 00:35:48,320
there were some really great handwriting things 
happening but uh just in case if each group can  

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00:35:48,320 --> 00:35:54,480
also put the name and uh contact information of 
who took the notes just in case there's something  

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00:35:54,480 --> 00:36:00,960
that isn't perfectly legible. Thank you chair. 
That's a great suggestion. Uh and just putting  

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00:36:00,960 --> 00:36:07,360
number one on your or your group number one two 
three four on top. That will help us as well.  

346
00:36:08,880 --> 00:36:14,240
Group number one. Yeah, we we can get it 
afterwards. We can get it afterwards. We can  

347
00:36:14,240 --> 00:36:25,520
get it afterwards. Hello. Okay. Um, so our first 
question is is will residents have the opportunity  

348
00:36:25,520 --> 00:36:32,720
to actually sit on the CAC and be actual 
participants of this community advisory committee?  

349
00:36:33,520 --> 00:36:40,160
Um, we have concerns fundamental structure 
of the CAC, lack of community involvement,  

350
00:36:40,160 --> 00:36:44,960
uh, direct and lack of community 
involvement, lack of transparency,  

351
00:36:44,960 --> 00:36:53,360
and what is the relationship between the 
community, MPH staff, CNL, PHAI, and the CAC. Uh,  

352
00:36:53,360 --> 00:37:00,160
we have rec concerns regarding the tree bylaw. 
Current bylaw has not protected any trees.  

353
00:37:00,160 --> 00:37:06,880
advocate for health monitoring of residents, 
renumeration for residents from beginning  

354
00:37:06,880 --> 00:37:13,840
uh to completion, legal help and advocacy, 
misinformation on health risks, and we've  

355
00:37:13,840 --> 00:37:18,880
only scratched the surface. There's still many 
more things, but this is kind of just what we  

356
00:37:18,880 --> 00:37:30,320
could come up with within the 20 minutes. Um 
also um it recommendation of staff make reports  

357
00:37:30,320 --> 00:37:38,960
uh on MH property to then bring 
to council for approval. Um and

358
00:37:38,960 --> 00:37:48,800
that is it. Thank you very much. And of course 
all that's going to be taken away and given over  

359
00:37:48,800 --> 00:37:53,040
to the clerk. Okay. And did you wanted contact 
information on this as well? Just in case there  

360
00:37:53,040 --> 00:37:58,800
was something that wasn't legible. We don't want 
to miss anything that you had talked about or  

361
00:37:58,800 --> 00:38:06,000
summarized. So through your chair, I know if you 
would like to wait till the end at the, you know,  

362
00:38:06,000 --> 00:38:11,120
to have conversations or would you like to do 
it group by group? That's up to the CAC. Um,  

363
00:38:11,120 --> 00:38:16,800
looking around any preferences to waiting until 
the end. I I would suggest waiting till the end  

364
00:38:16,800 --> 00:38:21,840
because I suspect there's probably a similar 
theme across them and not have this the same  

365
00:38:21,840 --> 00:38:35,360
discussion over. Okay, group number two at the 
back there. Lots of handwriting going on there.

366
00:38:35,360 --> 00:38:39,760
Hello. Thank you. Um we have a number 
of things, but we asterisk those that  

367
00:38:39,760 --> 00:38:44,080
are most important to us. I'm going to have 
to kind of do a strange twisty thing. So,  

368
00:38:44,080 --> 00:38:49,040
please please forgive me for not looking at Can 
we bring those forward for you to help you? Can we  

369
00:38:49,040 --> 00:38:57,120
um Well, no. Okay. Um one thing was residents on 
the CAC. Okay. So, that's very very important.  

370
00:38:57,120 --> 00:39:04,800
Um, another is reporting um, the 
CAC reporting back to residents um,  

371
00:39:04,800 --> 00:39:12,880
in a timely fashion and detail as opposed to a a 
general say listing of the minutes and so on. So,  

372
00:39:12,880 --> 00:39:20,640
what has the CAC talked about? What decisions have 
been made? How will that impact the residents?  

373
00:39:20,640 --> 00:39:28,800
Um, another one that I think we all agreed that 
we could uh use was an independent audit of  

374
00:39:28,800 --> 00:39:39,120
the process by the auditor general. So, there's 
$2.6 billion dollar that is at least half spent,  

375
00:39:39,120 --> 00:39:45,360
probably more. Um, it gets bigger and bigger and 
bigger. I'm really surprised that there hasn't  

376
00:39:45,360 --> 00:39:50,560
been we are surprised that there hasn't been some 
kind of independent audit of the process because  

377
00:39:50,560 --> 00:40:01,680
that is a good chunk of our money. Um don't have 
the CAC and cancel chambers. This is too formal  

378
00:40:01,680 --> 00:40:10,880
for the kinds of conversations that we are going 
to have to have. Um, and we love all of the staff,  

379
00:40:10,880 --> 00:40:16,560
but all of the staff probably don't have 
to participate in future meetings because  

380
00:40:16,560 --> 00:40:23,040
I think it should be handled a bit more like the 
other advisory meetings. And I and we get that  

381
00:40:23,040 --> 00:40:36,080
this was the the first time and so on and so 
forth and uh required the the formality. Um,

382
00:40:36,080 --> 00:40:45,840
the CAC will need experts, real estate, 
mortgage, legal that they can consult  

383
00:40:45,840 --> 00:40:52,560
with that are probably external to Port Hope, 
not having been through the process myself,  

384
00:40:52,560 --> 00:40:59,120
but I understand that it's pretty darn difficult 
to get independent legal representation.  

385
00:40:59,120 --> 00:41:06,080
ation import hope. Similarly, the CAC 
we feel should ensure that residents  

386
00:41:06,080 --> 00:41:21,040
have access to the experts they 
need to get through the process.

387
00:41:27,840 --> 00:41:33,680
Oh, okay. Communication between CNL, Bird and 
all other subcontractors seems to be lacking and  

388
00:41:33,680 --> 00:41:44,560
that may be one of the issues that uh result in 
timeline miscommunication, lack of communication.

389
00:41:44,560 --> 00:41:56,080
Thank you. Excellent. um appreciate all those 
uh points of feedback and uh innovation.

390
00:41:56,080 --> 00:42:02,000
Hello. Uh first I want to start with uh this was 
kind of fun. I really enjoyed meeting everybody  

391
00:42:02,000 --> 00:42:06,000
and like it's good to see everybody work together. 
I'm going to skip the ones that were double taken  

392
00:42:06,000 --> 00:42:13,360
here. Uh CNN my property online for you can go and 
check. Uh we wanted to make sure that homes that  

393
00:42:13,360 --> 00:42:18,800
didn't have remediation but still had problems 
were on there. Uh because we'd like to see a  

394
00:42:18,800 --> 00:42:27,200
timeline uh like a countdown. Everybody in town 
would would be a lot happier to see 33 43 23 and  

395
00:42:27,200 --> 00:42:33,760
then when we get to the 10 and this will be over. 
I think that brings positivity to our community in  

396
00:42:33,760 --> 00:42:39,760
a in a a new way for us to all look at it. Right. 
Hay season's in the fall. It comes to an end.  

397
00:42:39,760 --> 00:42:46,880
We all get excited for that. Um, communication. 
If people do have issues, a lot of people work  

398
00:42:46,880 --> 00:42:53,200
six days a week these days, 12 hours a day. 
Uh, so they can get all this without showing  

399
00:42:53,200 --> 00:42:57,600
up. There's got to be somewhere where they can 
pump this in. And if they do need to come in,  

400
00:42:57,600 --> 00:43:05,600
well, it's better to do it once than four or five 
times if they have to miss things. Uh, and the  

401
00:43:05,600 --> 00:43:12,960
rest of these fine folks already have. Thank you. 
Thank you for that and um thank you uh for the  

402
00:43:12,960 --> 00:43:19,520
feedback because we don't often hear the word fun 
in council chambers. So when you can be productive  

403
00:43:19,520 --> 00:43:29,280
and actually meet your neighbors and enjoy the 
process of that, that's that's positive. Okay,

404
00:43:29,280 --> 00:43:35,040
I'm dry and dull compared to that, but our 
group wasn't. Um I think it's just important  

405
00:43:35,040 --> 00:43:41,840
to reiterate the consistent Oh, sorry. up. Sorry, 
I'm not loud enough. Um, so I think it's important  

406
00:43:41,840 --> 00:43:47,040
to just reiterate uh some of the consistencies 
that came up. The first and foremost one was  

407
00:43:47,040 --> 00:43:53,520
the structure of the CAC being uh initially 
now structured as the council only and not  

408
00:43:53,520 --> 00:44:00,880
having non-elected uh representation in that is 
uh of major concern and ultimately a foundational  

409
00:44:00,880 --> 00:44:08,000
problem. Um and the representation and consist 
and the composition of that should include a  

410
00:44:08,000 --> 00:44:14,320
broad base of expertise and experience and a lot 
more members of the community because it obviously  

411
00:44:14,320 --> 00:44:23,280
affects more of us than are than are just in this 
room. Um did I capture structure? All right. Next.  

412
00:44:23,280 --> 00:44:29,600
um necessary of participation of the government 
and the decision makers in the process so that we  

413
00:44:29,600 --> 00:44:34,880
actually have direct and immediate access to the 
information that we're talking about and we're  

414
00:44:34,880 --> 00:44:40,720
not just pulling from hearsay or information 
that we don't actually have access to but the  

415
00:44:40,720 --> 00:44:48,000
CAC is charged with making decisions on and rep 
and recommendations on that are then brought to  

416
00:44:48,000 --> 00:44:56,880
council and the municipal staff so that high level 
participation is needed even at the CAC level. Um  

417
00:44:56,880 --> 00:45:03,040
there's pros and cons voiced on that whether a 
resident like a resident actually wants to make  

418
00:45:03,040 --> 00:45:09,520
honest and open opinions when their elected 
uh official is right in front of them or not.  

419
00:45:10,400 --> 00:45:20,240
Um the it the other one is actually that CAC 
does have a su successful way of engaging with  

420
00:45:20,240 --> 00:45:24,960
more members of the community. We just had 
an example of someone having fun at this. So  

421
00:45:24,960 --> 00:45:32,160
there's ways of actually stimulating and doing 
that and not necessarily in this venue as well.  

422
00:45:32,160 --> 00:45:41,600
um that the ultimately whatever however the 
CAC is constituted that its actions result  

423
00:45:41,600 --> 00:45:49,280
ends up with results in a timely manner and we 
talked about the timelines for meetings which  

424
00:45:49,280 --> 00:45:55,280
did not seem realistic in terms of the amount 
of information uh and the ability to contribute  

425
00:45:55,280 --> 00:46:01,440
effectively to make recommendations to the CIC and 
have actually anything happen in a timely manner.  

426
00:46:02,160 --> 00:46:14,400
um relative to um the overall project timeline. 
Did I get time? Okay. Okay. Um the that relates  

427
00:46:14,400 --> 00:46:22,240
then to the information access. So how do we get 
that from PHAI and CNL as particip as participants  

428
00:46:22,240 --> 00:46:26,880
in the process? There's bucket loads of 
information out there. How do we get it and know  

429
00:46:26,880 --> 00:46:34,800
what we're going to be contributing to as part of 
the discussions? A lot of the question tonight is  

430
00:46:34,800 --> 00:46:40,480
um tell us what you want to what you want to talk 
about, what you want to hear. Um but actually  

431
00:46:40,480 --> 00:46:45,280
there's been a lot of communications on that 
already. It would be useful for the municipality  

432
00:46:45,280 --> 00:46:52,720
to actually um bring that information aggregate 
all together. So as participants we can actually  

433
00:46:52,720 --> 00:47:01,120
review that and instead of repeating things 
we can actually take a process more direct.

434
00:47:01,120 --> 00:47:04,480
um

435
00:47:04,480 --> 00:47:15,280
process uh CAC um an actionable would be the CAC 
actually rep uh speaking to council to say uh  

436
00:47:15,280 --> 00:47:23,680
establish both a funding model um and a structure 
by which the residents can actually have direct  

437
00:47:23,680 --> 00:47:32,560
and immediate access to the expertise of uh legal, 
financial, engineering um arborists, anything that  

438
00:47:32,560 --> 00:47:37,920
as a resident receives a report, they're actually 
have a resource, professional resource that they  

439
00:47:37,920 --> 00:47:43,600
can speak with that isn't necessarily reliant 
just on the information that is being delivered  

440
00:47:43,600 --> 00:47:50,240
by PHAI to the resident themselves. That includes 
financial assistance to make all those things  

441
00:47:50,240 --> 00:47:58,240
happen because that uh financial responsibility is 
real. So there needs to be that funding model. uh  

442
00:47:58,240 --> 00:48:08,000
and overall this project is starting now in 2026 
when the whole system started in beyond 1980 and  

443
00:48:08,000 --> 00:48:19,040
the 2001. Um so the CAC has to be uh um definitive 
in where they can take action and actually have  

444
00:48:19,040 --> 00:48:28,960
uh an impact with the project overall. Any other 
comments? We seem good. Thank you. Thank you for  

445
00:48:28,960 --> 00:48:35,200
that. And uh just on the third last point, 
uh Mark, I think the CEO may want to comment  

446
00:48:35,200 --> 00:48:40,240
because I know it's something that you touched on 
earlier today, but maybe it's worth repeating how  

447
00:48:40,240 --> 00:48:44,880
this information is going to be compiled and used. 
Yeah, thank you, Chair. That's that's a good point  

448
00:48:44,880 --> 00:48:49,520
because I wanted to reiterate that. Uh thanks for 
the opportunity. The the this is the reason we  

449
00:48:49,520 --> 00:48:54,560
wanted the written document. So now we can create 
the living document. The broader summation of all  

450
00:48:54,560 --> 00:49:00,720
of this staff will transpose this into some sort 
of you know digital format. Um you know try and  

451
00:49:00,720 --> 00:49:05,520
categorize it based on theme so it's always been 
captured. It will be there. It'll be available.  

452
00:49:05,520 --> 00:49:10,880
It'll be publicly available on the website. Uh so 
that we can refer back to it every time. So Mark,  

453
00:49:10,880 --> 00:49:14,560
as you said, you don't have to keep repeating 
the same thing over and over and over again.  

454
00:49:14,560 --> 00:49:18,960
It's going to be captured. So that's the intent 
and that it gives us a big really good baseline  

455
00:49:18,960 --> 00:49:23,360
for data capture and really understanding what 
we've accomplished, what the CAC has accomplished,  

456
00:49:23,360 --> 00:49:27,040
what we still need to work at, who needs to be 
involved, who are the stakeholders that need to  

457
00:49:27,040 --> 00:49:33,600
be engaged. So that's the intent of that. We are 
we will be creating that. And I'm just going to  

458
00:49:33,600 --> 00:49:40,400
follow up and say uh when can residents expect 
to see the summation of the notes from today's  

459
00:49:40,400 --> 00:49:47,040
meeting? I think it's a function of how well we 
read their handwriting. Um, but we will I I would  

460
00:49:47,040 --> 00:49:51,120
say it's going to be a couple weeks we will go 
back and look at the transcript of this of this  

461
00:49:51,120 --> 00:49:55,360
meeting as well to make sure we I think there was 
might have been some additional comments added  

462
00:49:55,360 --> 00:50:00,240
so we don't want to miss those as well. Um, so I 
would I would suggest a couple weeks. I'm looking  

463
00:50:00,240 --> 00:50:09,040
at the clerk too and staff. Couple of weeks. Yeah. 
Council Claire. Okay. So that takes me to back to  

464
00:50:09,040 --> 00:50:13,600
a procedural question just in terms of where we 
go next in terms of our discussion. So, we're  

465
00:50:13,600 --> 00:50:18,640
sort of this is new and it's sitting somewhere 
in between our procedural bylaw that governs how  

466
00:50:18,640 --> 00:50:24,480
we do things as council and the committee bylaw 
which governs how advisory committees work. So,  

467
00:50:24,480 --> 00:50:30,560
we've passed the we've passed the deadline 
for our normal normal procedures as member  

468
00:50:30,560 --> 00:50:35,680
of council to get things on the agenda for our 
last council cycle being notice of motion. So,  

469
00:50:35,680 --> 00:50:41,840
if we were to pass a resolution as a 
CAC making a recommendation to council,  

470
00:50:41,840 --> 00:50:46,480
would we then be following the committee bylaw in 
which case it would become a memo that could be  

471
00:50:46,480 --> 00:50:53,120
added to the agenda for our September cycle? 
Uh, my recommendation uh, councelor Holloway  

472
00:50:53,120 --> 00:50:59,520
Woodwani would be for you to lift the minutes of 
this meeting from the September 15th agenda which  

473
00:50:59,520 --> 00:51:04,080
was which is when it was going to be provided for 
council's uh, review and receive for information.  

474
00:51:04,080 --> 00:51:10,240
And at that time a council member would have the 
option to make motions based on on what was noted  

475
00:51:10,240 --> 00:51:15,680
in the minutes that those minutes would be would 
be like like other advisory committee minutes more  

476
00:51:15,680 --> 00:51:20,240
uh involved. You know t typically uh advisory 
committee minutes are considered working minutes.  

477
00:51:20,240 --> 00:51:25,200
So they do have a bit more detail and I think that 
that is also the desire of many of the community  

478
00:51:25,200 --> 00:51:30,560
members here to have more detail in those minutes 
and we will we will certainly endeavor to to meet  

479
00:51:30,560 --> 00:51:36,080
that uh meet that goal. And then at that time you 
could uh you could move forward with that. And  

480
00:51:36,080 --> 00:51:40,720
the other thing I do want to again remind you 
uh council is that you know there is that you  

481
00:51:40,720 --> 00:51:49,120
are absolutely right. This is a situation where 
the CAC is between the committee bylaw and also  

482
00:51:49,120 --> 00:51:54,880
um you know and also council right council 
because so so one of the things that council  

483
00:51:54,880 --> 00:52:01,440
has done has has asked to review the CAC uh 
terms of reference within 6 months and even  

484
00:52:01,440 --> 00:52:04,960
as we've been working through it you know we've 
we've identified opportunities and things that  

485
00:52:04,960 --> 00:52:09,040
we could be looking at as part of that review 
this would certainly be something that we'd be  

486
00:52:09,040 --> 00:52:13,680
we'd be looking at and bringing back to council 
for their consideration as well. But I hope that  

487
00:52:13,680 --> 00:52:20,960
I've answered your first question in that. Just 
as a followup because usually our minutes are not  

488
00:52:20,960 --> 00:52:25,680
added to the agenda that quickly. So usually like 
if it was a committee meeting, they would first  

489
00:52:25,680 --> 00:52:29,440
come back to the committee for approval before 
being on the agenda. But if you're saying that  

490
00:52:29,440 --> 00:52:34,800
these minutes will be on the agenda for September. 
Yes. And I guess the only question I have sort of  

491
00:52:34,800 --> 00:52:39,920
for our council for other council members is then 
that would mean any decisions that we make would  

492
00:52:39,920 --> 00:52:45,680
be made on the spot at council. There wouldn't be 
that same dual meeting consideration with further  

493
00:52:45,680 --> 00:52:53,840
opportunity for community to engage with us uh 
between committee of the whole and council. Okay.  

494
00:52:53,840 --> 00:52:59,920
So in terms of process then just to follow up 
on that if uh we have this conversation at the  

495
00:52:59,920 --> 00:53:07,040
council table that after seeing the the minutes um 
that there are some urgent issues that need to be  

496
00:53:07,040 --> 00:53:13,280
brought forward um that might be an opportunity 
for us to talk about ahead of time suspending  

497
00:53:13,280 --> 00:53:18,560
the rules for consideration of certain action 
items that are a priority and the fact that  

498
00:53:18,560 --> 00:53:28,320
we're having this conversation here today I think 
um allows that preparation and that reflection.

499
00:53:28,320 --> 00:53:37,840
Okay. Um, thank you to everybody who uh 
participated and um I like the idea of these  

500
00:53:37,840 --> 00:53:44,160
things not happening in town hall and finding 
alternative places for more of these conversations  

501
00:53:44,160 --> 00:53:49,440
uh to happen. Did you have something else, 
councelor Claire, or is that just I had understood  

502
00:53:49,440 --> 00:53:53,600
that we were going to have a discussion at this 
table about what we've heard at this point in the  

503
00:53:53,600 --> 00:54:00,880
meeting? Yeah. No, absolutely. Um, I did want to 
I did want to ask whether or not as part of the  

504
00:54:00,880 --> 00:54:07,200
discussion that we should also be uh including 
because it seems like that came up in some of  

505
00:54:07,200 --> 00:54:14,880
the discussions I heard, the meeting schedule 
and whether or not that needs to be altered. and  

506
00:54:14,880 --> 00:54:21,200
um whether it people might think that this is 
just too sparse of a meeting schedule based on  

507
00:54:21,200 --> 00:54:26,640
the conversation. So can we can we include that in 
the conversations and reflections we're having at  

508
00:54:26,640 --> 00:54:31,360
the table to the clerk? Uh madame mayor that 
that is that is your discretion if that is a  

509
00:54:31,360 --> 00:54:37,680
discussion that you do want to have uh during 
item 7.3. 7.4 does specifically look at the  

510
00:54:37,680 --> 00:54:41,680
schedule and consideration of the schedule. So 
my recommendation would be that might be a more  

511
00:54:41,680 --> 00:54:46,480
appropriate uh time to have that discussion. 
We have provided a recommended motion uh for  

512
00:54:46,480 --> 00:54:51,520
council's for CAC's consideration. It is the 
prerogative of CAC to change that meeting schedule  

513
00:54:51,520 --> 00:54:57,200
and uh and I'm just bringing it up because it is 
the next item, but it did come up in some of the  

514
00:54:57,200 --> 00:55:02,960
conversations. So the fact that we can talk about 
it uh holistically, I think is a good idea. Okay,  

515
00:55:02,960 --> 00:55:09,840
let's uh turn it over to everyone for comments 
and reflections. Councelor Daryl. Um yeah,  

516
00:55:09,840 --> 00:55:13,760
after listening to everyone and um I had the I 
said from the start, I think that you can't have  

517
00:55:13,760 --> 00:55:19,840
a community advisory committee without community. 
So I think that should be the next step. Um and  

518
00:55:19,840 --> 00:55:23,440
um it jumps out to me is is we're going to 
talk about the meeting schedule. I think  

519
00:55:23,440 --> 00:55:27,920
that quarterly meetings doesn't inspire a lot 
of competence from the community. So I think  

520
00:55:27,920 --> 00:55:34,960
at the minimum it should be bimonthly or monthly 
would be would be my recommendation. Thank you,  

521
00:55:34,960 --> 00:55:43,040
Councelor Gerald. Um I'm just 
going to go around. Deputy mayor.

522
00:55:43,040 --> 00:55:48,640
Thank you. Yeah. So um very similar to what 
councelor Toms was just saying is that I agree and  

523
00:55:48,640 --> 00:55:53,520
I thought this before too. That's why it suggested 
maybe even if we have a subcommittee that was  

524
00:55:53,520 --> 00:55:58,080
basically made up of all residents to make sure 
that residents are getting their voice in on that.  

525
00:55:58,080 --> 00:56:02,320
So, I think we do need to discuss this a little 
bit more about will residents be able to sit on  

526
00:56:02,320 --> 00:56:09,920
the CAC or some way get more involved into it. 
Um, I completely agree that the uh the schedule  

527
00:56:09,920 --> 00:56:14,000
quarterly won't be enough. Let's be honest. 
Uh I think we've all kind of heard that from  

528
00:56:14,000 --> 00:56:19,120
uh the community already and well I'd like to 
hear what the rest of the committee thinks but  

529
00:56:19,120 --> 00:56:25,280
I think that we should bring it down probably 
monthly at least for the start and then if uh  

530
00:56:25,280 --> 00:56:29,760
if we progress and we don't have as much coming up 
on those agendas we have the opportunity to change  

531
00:56:29,760 --> 00:56:35,040
it up to being every other month maybe quarterly 
eventually as the project changes but at least at  

532
00:56:35,040 --> 00:56:41,760
the start I think we need our monthly. That's good 
for now. Thank you councelor Mink. Thank you. So,  

533
00:56:41,760 --> 00:56:45,840
thank you for all the comments. I think that 
that they were fantastic and it's definitely  

534
00:56:45,840 --> 00:56:51,280
um sort of what I've been hearing as well just 
in general from the public. I agree um about the  

535
00:56:51,280 --> 00:56:56,240
the meetings. Um I think in order for this to have 
momentum and to keep going, we need to have those  

536
00:56:56,240 --> 00:57:01,840
discussions and council needs to have those that 
information brought back on a regular basis. So,  

537
00:57:01,840 --> 00:57:07,360
I think monthly is absolutely um important. And 
I guess a question that I would have as all our  

538
00:57:07,360 --> 00:57:10,960
committees, it is also at the discretion of 
the chair of the committee. So if they found  

539
00:57:10,960 --> 00:57:15,360
out that you know there was no reason to have 
a meeting one particular month that that that  

540
00:57:15,360 --> 00:57:23,040
would be their discretion. Um I I do think uh 
having the community participate I think this  

541
00:57:23,040 --> 00:57:28,320
causes confusion when council is up here and the 
community has to be reminded that this isn't a  

542
00:57:28,320 --> 00:57:32,560
council meeting and that we can't talk about 
certain things right now. We have to wait for  

543
00:57:32,560 --> 00:57:36,800
another week to talk about what we've sort of 
talked about. I think that's very confusing and  

544
00:57:36,800 --> 00:57:42,400
I think having a the community on this committee 
where they can actually discuss openly will will  

545
00:57:42,400 --> 00:57:48,240
become much more um open dialogue than what we 
may have here. Um I also think when it comes  

546
00:57:48,240 --> 00:57:53,840
time for us to decide the time of the meetings 
I think saying 5:00 in the council chambers is  

547
00:57:53,840 --> 00:57:58,240
something that uh should be established once the 
committee itself is selected if we're deciding  

548
00:57:58,240 --> 00:58:02,960
that we're going to go with the community. five 
o'clock um leaves a lot of people out who work  

549
00:58:02,960 --> 00:58:07,440
um but we don't know who's going to participate 
at this time if we decide to go beyond ourselves.  

550
00:58:07,440 --> 00:58:13,120
So I think at this point we just leave that open. 
Thank you councelor man. I'm going to go to that  

551
00:58:13,120 --> 00:58:18,720
end and make my way counselor le without repeating 
everybody's uh thoughts. Uh, I think we're going  

552
00:58:18,720 --> 00:58:30,800
to need some money to um work with as we bring 
on uh outside help to the CEO. Uh, thank you.  

553
00:58:30,800 --> 00:58:36,320
I did I did want to make a comment. I heard from 
councelor Toms and and and deputy mayor. Um, there  

554
00:58:36,320 --> 00:58:41,920
is budget considerations that need to like this is 
extra staff time now. Monthly meetings are fairly  

555
00:58:41,920 --> 00:58:47,440
aggressive on top of all the council meetings. Um, 
that would be a negotiation with ACCL. there is a  

556
00:58:47,440 --> 00:58:53,440
legal agreement that there is some funding for CAC 
through the ACL original agreement um the we need  

557
00:58:53,440 --> 00:58:58,240
to have those conversations and negotiations with 
ACL. So just be mindful the more meetings more  

558
00:58:58,240 --> 00:59:04,560
staff time more budget costs but we need to figure 
out how to uh to land that. I think counselor mink  

559
00:59:04,560 --> 00:59:09,440
and my shoulder saying can I ask a question on 
this point? So councelor mink go ahead. Thank you.  

560
00:59:09,440 --> 00:59:14,160
In the legal agreement is there a required number 
of staff like I'm seeing a lot of staff around the  

561
00:59:14,160 --> 00:59:18,560
table here in this room today. Does all staff have 
to be there or? No. So through through through  

562
00:59:18,560 --> 00:59:23,120
you, chair. No, this is the inaugural meeting. I 
asked most of my senior leadership team to be here  

563
00:59:23,120 --> 00:59:27,760
to hear this. It's such an important project for 
this municipality that I wanted to be here at the  

564
00:59:27,760 --> 00:59:32,960
inaugural meeting. No, it would not be this many. 
And I'm sure they're thanking me behind me, but uh  

565
00:59:32,960 --> 00:59:36,720
I really wanted them to be here to listen to what 
council had to say, hear what the residents say  

566
00:59:36,720 --> 00:59:41,120
to get the overarching, you know, sentiment that 
was coming out of this meeting. So no, it won't be  

567
00:59:41,120 --> 00:59:47,120
all staff included going forward. Uh I did hear 
one comment as well um about not doing it's too  

568
00:59:47,120 --> 00:59:52,320
formal in council chambers. Unfortunately, we're 
system driven. We need to use the AV systems. We  

569
00:59:52,320 --> 00:59:57,520
have external participants. ACL is online. Uh so 
I'm not sure that we have another venue that could  

570
00:59:57,520 --> 01:00:07,520
accommodate that. So that's too bad. Um councelor 
Atridge. Right. Thank you. Um I really valued the  

571
01:00:07,520 --> 01:00:13,360
the conversations and and going through. So thank 
you to everyone who participated in that. Um,  

572
01:00:13,360 --> 01:00:18,960
I I agree with the the sentiment. I I this needs 
to be a resident uh driven uh communitydriven  

573
01:00:18,960 --> 01:00:24,000
council. We shouldn't be doing it. All of our 
advisory committees like we may have a a council  

574
01:00:24,000 --> 01:00:28,240
member sit in on it. We'll have a staff member 
sitting in on it, but it has to be primarily  

575
01:00:28,240 --> 01:00:34,240
residents who are there. Um I really like the 
ideas of having experts on it. We do this again,  

576
01:00:34,240 --> 01:00:38,800
we do this often on other committees, certainly 
in planning. We have expert planners who are there  

577
01:00:38,800 --> 01:00:44,320
uh to advise people. So, uh, I love the idea 
that we can have, uh, a budget to this so that  

578
01:00:44,320 --> 01:00:48,320
we could have legal advice there. We can have 
real estate advice there. The arborist, someone  

579
01:00:48,320 --> 01:00:52,480
mentioned the arborist. I thought that was really 
clever. But, you know, the the residents will need  

580
01:00:52,480 --> 01:00:57,360
to have some expertise that they can tap into. 
Um, and so I think that's really valuable. Uh,  

581
01:00:57,360 --> 01:01:02,160
the other thing that I heard which I want to make 
sure we're capturing is around that communication.  

582
01:01:02,160 --> 01:01:08,960
So, we will need to have some sort of flow of 
communication between CNL, Bird, CAC, staff,  

583
01:01:08,960 --> 01:01:16,160
council. how does this all flow so that the advice 
of this count of this committee makes its way to  

584
01:01:16,160 --> 01:01:20,640
council for consideration just like any of our 
other advisory committee. So I was really happy to  

585
01:01:20,640 --> 01:01:27,680
see or hear I guess uh that come forward. Um, and 
the other one that, um, caught my ear was around,  

586
01:01:27,680 --> 01:01:32,080
you know, uh, what's the holistic, you know, all 
the homes should be on there, so I should be able  

587
01:01:32,080 --> 01:01:37,680
to go on and punch my address in and it comes up 
as NA cuz mine's clean, right? Or or something  

588
01:01:37,680 --> 01:01:42,400
along that line so that we have a we have a 
wholesome picture of that. Um, so anyways, some  

589
01:01:42,400 --> 01:01:46,400
really great ideas and I'm glad that we capture 
those. I'm sure there's a lot more in there. Uh,  

590
01:01:46,400 --> 01:01:51,280
I look forward to seeing it all come forward, but 
uh, this was a really great start. So, thank you,  

591
01:01:51,280 --> 01:01:56,560
Councelor Claire. Uh, thank you. Yeah, I just want 
I want to echo something that you said about the  

592
01:01:56,560 --> 01:02:00,960
experts uh at the table on the CAC. That is 
how we structure our terms of reference for  

593
01:02:00,960 --> 01:02:06,080
other advisory committees where we list specific 
skills and experience that are relevant. And I  

594
01:02:06,080 --> 01:02:12,080
think that's a great idea. But I do think that 
that is distinct from what I think residents are  

595
01:02:12,080 --> 01:02:18,240
also asking for, which is access to experts who 
can advise them on their personal properties. and  

596
01:02:18,240 --> 01:02:23,680
no volunteer member from this community sitting 
on an advisory is going to provide professional  

597
01:02:23,680 --> 01:02:28,960
advice in that capacity. So, I think we're 
talking about two different distinct bodies. Um,  

598
01:02:28,960 --> 01:02:34,160
and I think we've heard that ask not only tonight, 
but we've heard that one consistently from this  

599
01:02:34,160 --> 01:02:39,920
podium. I've heard it consistently in backyards 
and kitchen tables for years that people feel  

600
01:02:39,920 --> 01:02:45,120
like they're not equipped uh and they don't have 
support to understand the contracts they're being  

601
01:02:45,120 --> 01:02:49,920
asked to sign to review the reports that they're 
they're being given. And I did I've I know I've  

602
01:02:49,920 --> 01:02:55,760
pointed it out before in conversation that as the 
municipality, we gave oursel that gift. We had a  

603
01:02:55,760 --> 01:03:01,680
third party review panel that provided that review 
and assurance to us to help us in making decisions  

604
01:03:01,680 --> 01:03:06,160
about our properties. And I think that's something 
that I'm I've got a resolution prepared for  

605
01:03:06,160 --> 01:03:12,000
tonight. I think we should recommend to council 
that council consider directing staff to begin  

606
01:03:12,000 --> 01:03:19,360
negotiations on establishing that. Thank you, 
councelor Claire. Uh and uh just I think everybody  

607
01:03:19,360 --> 01:03:26,640
has has really captured uh a lot of the the ideas 
that I definitely heard around the table. I think  

608
01:03:26,640 --> 01:03:31,200
the one other uh in the sorry in the group 
discussions the one thing that I did hear that  

609
01:03:31,200 --> 01:03:37,600
we we haven't talked about at the table is the 
need to have access um not just to those experts  

610
01:03:37,600 --> 01:03:44,640
that can have with help with legal opinions but 
actually having those representatives from the  

611
01:03:44,640 --> 01:03:52,160
bodies that are actually the decision makers on 
some of these files come directly and interface  

612
01:03:52,160 --> 01:04:00,800
with the CAC on a regular basis so that members of 
the CAC understand where the decision-m points are  

613
01:04:00,800 --> 01:04:09,280
and where the decision makers lie on many of these 
issues because you know come back to the fact that  

614
01:04:09,280 --> 01:04:15,520
uh we can listen as a council but many of these 
decisions many of these pain points lie with  

615
01:04:15,520 --> 01:04:21,520
bodies that are outside of this municipality and 
I think having that direct interface with the  

616
01:04:21,520 --> 01:04:28,240
CAC with those representatives of those bodies 
that are involved in this project would be very  

617
01:04:28,240 --> 01:04:35,040
important in terms of the process as well. So 
I think there are there are um I've I've heard  

618
01:04:35,040 --> 01:04:42,800
that there's structural issues with with the CAC 
as it stands. There's timelines that need to be  

619
01:04:42,800 --> 01:04:49,760
um changed and appreciating the the budget 
considerations for this. But given the priority  

620
01:04:49,760 --> 01:04:56,400
that this project is for the community, I think 
we've talked about the composition of the CAC  

621
01:04:56,400 --> 01:05:01,280
uh not just residents but also having the 
right competencies like you would have in  

622
01:05:01,280 --> 01:05:09,040
any other committee or arguably board so that 
that technical expertise is is there is is very  

623
01:05:09,040 --> 01:05:16,080
important. And then just um the action piece, you 
know, going back, it's great that this document  

624
01:05:16,080 --> 01:05:21,120
is going to be put together, but can it be set up 
in a way where it's like a data tracking system  

625
01:05:21,120 --> 01:05:26,960
like we have put forward for council motions 
where we can actually see progress over time,  

626
01:05:26,960 --> 01:05:33,200
roles and responsibilities, who's responsible for 
each of these so that there is that transparency  

627
01:05:33,200 --> 01:05:42,960
and accountability. Any other thoughts or comments 
from around the table? Okay, councelor uh clear.  

628
01:05:42,960 --> 01:05:47,120
Yeah, I'll I do have that resolution, but I 
will also just say for your uh information,  

629
01:05:47,120 --> 01:05:52,400
mayor, and and everyone else, uh following your 
high level meeting, I can report that we did get  

630
01:05:52,400 --> 01:05:57,280
a offer from uh the ministry of environment to 
come and speak with the environmental advisory  

631
01:05:57,280 --> 01:06:03,280
committee about the PHAI. So, that's a a good 
tangible result that did uh come forward. And  

632
01:06:03,280 --> 01:06:08,560
actually, thank you for reminding me because 
we also have the CNC for the first time coming  

633
01:06:08,560 --> 01:06:16,160
to council to delegate after that meeting. Um, 
so the the resolution that I brought uh I would  

634
01:06:16,160 --> 01:06:23,920
like to bring forward for our consideration is 
that the CAC recommend that council consider  

635
01:06:23,920 --> 01:06:29,920
directing staff to initiate discussions with 
AECL, CN and CNL regarding the establishment  

636
01:06:29,920 --> 01:06:35,200
of an independent panel of qualified experts to 
assist property owners in understanding documents  

637
01:06:35,200 --> 01:06:41,280
and agreements related to their properties under 
the PHAI. and that staff report. I guess that part  

638
01:06:41,280 --> 01:06:47,280
could be left for council to add and that the 
CAC recommends that council ask staff to report  

639
01:06:47,280 --> 01:06:52,560
back on those discussions including proposed 
scope, governance, independence and funding.  

640
01:06:53,120 --> 01:07:03,040
I'm looking at the clerk for how do you word the 
yeah as you're providing the word wording on this  

641
01:07:03,040 --> 01:07:11,440
um I do have a question just based on timelines 
process in in budgets and whether or not um the  

642
01:07:11,440 --> 01:07:19,520
the panel of experts uh would you be comfortable 
in starting with actually having external legal  

643
01:07:19,520 --> 01:07:27,200
um as as the starting place and then moving moving 
on with others as the budget gets negotiated for  

644
01:07:27,200 --> 01:07:33,440
those other experts because at least in my as 
I was circulating around the issue of getting  

645
01:07:33,440 --> 01:07:40,720
independent legal good independent legal advice 
in a timely fashion seems to be one of the key  

646
01:07:40,720 --> 01:07:52,240
priorities. Yep. Sure. Are you offering a friendly 
amendment or Okay. Uh yes. It's more of um it's  

647
01:07:52,240 --> 01:07:57,200
not a friendly amendment to the to the overall 
vision. It's just talking about the stepping  

648
01:07:57,200 --> 01:08:04,640
stones starting with the most urgent matter. And 
uh to the clerk, I'm happy to do that. We don't  

649
01:08:04,640 --> 01:08:09,200
need an actual amendment because we haven't 
moved and seconded it yet. Could we just add  

650
01:08:09,200 --> 01:08:19,440
at the end of that first clause be starting 
with legal advice or a legal adviser? Yeah.

651
01:08:20,560 --> 01:08:39,200
Yeah.

652
01:08:39,200 --> 01:08:46,880
So, councelor Holloway Wadwani. So, so what is 
um is there so what was the amendment? Sorry.  

653
01:08:46,880 --> 01:08:51,360
What was a change you wanted to to have 
here? Uh, per the mayor's recommendation,  

654
01:08:51,360 --> 01:08:56,480
if we agree that legal advice is the most 
pressing, then could we just add like a  

655
01:08:56,480 --> 01:09:05,680
after Port Hope Area Initiative, prioritizing 
legal legal advisor or something to that effect?  

656
01:09:05,680 --> 01:09:15,360
Can we just make sure it says prioritizing 
independent external legal advice? Sure.

657
01:09:18,400 --> 01:09:29,200
and not paid for by us.

658
01:09:38,320 --> 01:09:40,800
And obviously it goes without saying that we want  

659
01:09:40,800 --> 01:09:51,920
to make sure that that external legal 
advice has the appropriate expertise.

660
01:10:03,760 --> 01:10:08,240
Okay. So, we um

661
01:10:08,240 --> 01:10:15,840
councelor Claire is is moving and um I see 
the deputy mayor as um seconding. Any further  

662
01:10:15,840 --> 01:10:27,840
discussion on this? Okay. All in favor? and that's 
passed. Okay. Um, moving on to the establishment  

663
01:10:27,840 --> 01:10:35,120
of the the meeting schedule. Um, I'm also uh 
wanting somebody to put an alternative motion  

664
01:10:35,120 --> 01:10:41,600
forward based on the discussion we had. And 
so I heard first from councelor Daryl that he  

665
01:10:41,600 --> 01:10:46,720
was wanting um some monthly meetings and just 
because the order the deputy mayor was also  

666
01:10:46,720 --> 01:10:52,560
in favor of that. So would you like to put an 
alternative motion for it? Sure, I would. Yeah,  

667
01:10:52,560 --> 01:11:01,120
it's like hopefully Shushma can word that. I 
don't have I don't have anything prepared. Sorry.  

668
01:11:02,080 --> 01:11:06,640
Uh is it is it council's intention to set 
the meeting schedule including specific  

669
01:11:06,640 --> 01:11:13,760
dates tonight or would you like to just uh set 
a schedule for having monthly meetings perhaps  

670
01:11:13,760 --> 01:11:19,200
uh noting the first meeting of the new 
CAC being a certain date and then at  

671
01:11:19,200 --> 01:11:24,480
that meeting the clerk can bring forward 
the full meeting schedule noting the fact  

672
01:11:24,480 --> 01:11:29,920
that it would be monthly meetings. That may 
be I think the easiest way to do it. Yeah.  

673
01:11:29,920 --> 01:11:35,280
So, as as the mover and seconder are talking 
about it, I think January, in my opinion,  

674
01:11:35,280 --> 01:11:45,360
is way too late. Um, just something to put to 
you, but you guys are moving in seconding. So,

675
01:11:45,360 --> 01:11:49,440
sorry, Councelor Claire. Yeah. Um, I'm 
the I'm sorry, the clerk's trying to type,  

676
01:11:49,440 --> 01:11:53,120
but I'm also going to ask you 
a question. Um, procedurally,  

677
01:11:53,120 --> 01:11:58,160
right, this is not a body that directs staff or 
directs money or anything like that. So there is  

678
01:11:58,160 --> 01:12:10,400
no restriction on us continuing to meet as 
a CAC through to October. Is that correct?

679
01:12:10,400 --> 01:12:14,480
Presumably as an advisory committee 
the other advisory committees are  

680
01:12:14,480 --> 01:12:20,800
meeting in September and October. 
Um could we also meet and provide  

681
01:12:20,800 --> 01:12:26,240
recommendations to the next council? 
Um but that way we don't skip a beat.

682
01:12:28,880 --> 01:12:33,120
the challenge. There's a couple of things 
I think to consider. One is that currently  

683
01:12:33,120 --> 01:12:37,360
from an administrative perspective, it is 
the clerk's office that supports the CAC.  

684
01:12:37,360 --> 01:12:42,400
The clerk's office is going to be extremely busy 
administrating the municipal election. That will  

685
01:12:42,400 --> 01:12:48,560
be my my team's first priority. So, we will not 
be available between uh September after September  

686
01:12:48,560 --> 01:12:55,360
15th up to October 26 to help support any sort 
of meetings taking place. So that's the first  

687
01:12:55,360 --> 01:13:00,400
piece. Typically what we do with our advisory 
committees also is we do recommend that they do  

688
01:13:00,400 --> 01:13:05,440
not meet during this time. However, given the fact 
that they are not supported by the clerk's office,  

689
01:13:05,440 --> 01:13:08,480
they are able to do so just because 
they do have that external support.  

690
01:13:08,480 --> 01:13:12,640
At this point, the clerk's office will not 
be able to support uh it is the it is the  

691
01:13:12,640 --> 01:13:16,720
will of the CAC if they choose to meet, but 
unfortunately we will not be able to support  

692
01:13:16,720 --> 01:13:21,920
you from an administrative perspective and 
that could result in some problems I think  

693
01:13:21,920 --> 01:13:29,600
in terms of meeting times and dates. 
Yeah. Yeah. And AD systems etc. Yeah.

694
01:13:31,200 --> 01:13:37,920
So I guess the question then in terms of process 
moving forward because we we've heard very clearly  

695
01:13:37,920 --> 01:13:45,280
around the table today that there needs to be a 
different composition for the CAC. So, you know, I  

696
01:13:45,280 --> 01:13:52,960
I wonder, you know, the merits of continuing to me 
as this body as opposed to trying to move forward  

697
01:13:52,960 --> 01:14:00,080
with trying to put some terms of reference, you 
know, out if that's the will of council to get  

698
01:14:00,080 --> 01:14:08,480
an alternative um structure and process moving 
forward as quickly as possible. Council Claire.  

699
01:14:08,480 --> 01:14:14,080
Yeah, I I appreciate all that. I think where I'm 
coming from, just so you you you can appreciate  

700
01:14:14,080 --> 01:14:19,040
my comment, is, you know, some of us have been 
working on this and and many people at this table,  

701
01:14:19,040 --> 01:14:22,960
I think, have been working on this for 4 years 
since we've been at this table. We've been in  

702
01:14:22,960 --> 01:14:27,440
people's homes. We've been in their backyards. 
We've been listening and we've been waiting and  

703
01:14:27,440 --> 01:14:35,520
waiting for this moment to come. And it just seems 
like it's a lot for not uh for the residents who  

704
01:14:35,520 --> 01:14:42,160
have taken the time to speak with their council. 
um if we don't have an opportunity to advance that  

705
01:14:42,160 --> 01:14:48,080
work as much as we can while we're still here. 
Um it depending on who's at the table, it could  

706
01:14:48,080 --> 01:14:54,080
be starting over uh for a lot of those residents. 
So I I'm trying to balance that. I appreciate its  

707
01:14:54,080 --> 01:14:58,480
time crunch and it's campaign season, election, 
and all that. But at the same time, I don't want  

708
01:14:58,480 --> 01:15:07,200
to lose that knowledge and that opportunity to to 
make right by what we've been hearing. Okay. So,  

709
01:15:07,200 --> 01:15:14,320
uh, I'm I'm going to circle back to the end of the 
table to see what what, um, where we're going with  

710
01:15:14,320 --> 01:15:25,680
with the mover and seconder on this issue. Um, I'm 
comfortable with going with January for the fact  

711
01:15:25,680 --> 01:15:30,320
of everything the clerk has stated. I think trying 
to have one in December, the three or four weeks,  

712
01:15:30,320 --> 01:15:34,880
I don't think makes that big of an impact. So, 
I'd be comfortable with setting the first meeting.  

713
01:15:34,880 --> 01:15:41,280
I think it's January 14th, and then a monthly 
schedule following following that meeting. So,  

714
01:15:41,280 --> 01:15:49,440
that that brings me back to I think concerns 
where that's a real gap in in time. And so, uh  

715
01:15:49,440 --> 01:15:57,360
I I think that's way too long to wait for whatever 
is going to happen in in January. So going back to  

716
01:15:57,360 --> 01:16:07,360
to the clerk and to the CEO, how can we ensure 
that there is a process where this momentum and  

717
01:16:07,360 --> 01:16:14,000
these issues are not sitting for another number 
of months? So through you chair, you know, just  

718
01:16:14,000 --> 01:16:19,920
conferring with the clerk here, uh yes, the the 
legal and legislative services will be busy with  

719
01:16:19,920 --> 01:16:26,720
the election up till the 26th. Inauguration is on 
November 17th. there is a very small window where  

720
01:16:26,720 --> 01:16:33,440
this is council is still this council in play. Uh 
we could it'll be a function of you know trying  

721
01:16:33,440 --> 01:16:37,840
to pull that together from a staff perspective. 
Clerks will have a little bit more time to support  

722
01:16:37,840 --> 01:16:43,760
the administration of the meeting. Uh staff would 
have to try to pull together agendas and you know  

723
01:16:43,760 --> 01:16:47,920
you know get it all together essentially right 
we're going to get the tracking list done but what  

724
01:16:47,920 --> 01:16:53,200
does that agenda look like? uh hopefully would 
have more wholesome information to bring back on  

725
01:16:53,200 --> 01:17:00,400
discussions with the different governing bodies. 
Um can I just ask a procedural question? Could we  

726
01:17:00,400 --> 01:17:07,920
do a CAC meeting on September 15th as the same 
just like a before our council meeting or after  

727
01:17:07,920 --> 01:17:16,240
our council meeting just continuing on with who's 
here as we move through a potential transition  

728
01:17:16,240 --> 01:17:21,840
to a different governance structure. My only 
hesitation would be what new information is going  

729
01:17:21,840 --> 01:17:27,040
to transpire in the next two weeks. Like other 
than maybe an update from something I I'm not too  

730
01:17:27,040 --> 01:17:32,320
sure what how much use of good time that would be. 
That'd be my only hesitation. And that wouldn't be  

731
01:17:32,320 --> 01:17:43,040
an opportunity to review the report that has come 
out of this meeting and some of the the items.

732
01:17:43,600 --> 01:17:48,560
It would be on the council, but I'm just saying 
that it might be an opportunity to have a more  

733
01:17:48,560 --> 01:17:54,960
wholesome discussion. I'm I am responding to your 
need to keep moving forward with the momentum and  

734
01:17:54,960 --> 01:18:03,920
with the process. Council Clair, I like where 
the CIO is going on that I know it's kind not  

735
01:18:03,920 --> 01:18:08,880
grudgingly, but I know it would be tricky, but 
there is that window where we're no longer the  

736
01:18:08,880 --> 01:18:14,160
election is done. We are still the sitting 
council. we wouldn't be making any decisions,  

737
01:18:14,160 --> 01:18:19,360
right? We would just be making recommendations 
for the incoming council's consideration in  

738
01:18:19,360 --> 01:18:26,320
their first council cycle. I I like that 
if it's feasible for an early November,  

739
01:18:26,320 --> 01:18:33,760
like a November before between election and 
inauguration. That is that is a window. Um I  

740
01:18:33,760 --> 01:18:40,000
would like though if that's the way that we're 
going is that for the council member u meeting  

741
01:18:40,000 --> 01:18:47,600
in September that we do have a very wholesome 
discussion about the report and potential next  

742
01:18:47,600 --> 01:18:52,480
steps that can keep things going. Yes. Back to 
the CA. I I think that you know the commitment  

743
01:18:52,480 --> 01:18:59,600
is to turn that tracker and have it ready. I mean 
mindful it's we we also try and post that a week  

744
01:18:59,600 --> 01:19:04,640
before the agenda or you know the Thursday before 
the Tuesday meeting. Uh if you will give us some  

745
01:19:04,640 --> 01:19:09,360
grace we may not have it on the Thursday. It may 
not come out till the Friday or the Monday. Well  

746
01:19:09,360 --> 01:19:13,840
I we'll have to confer with staff. I'm just 
speaking on behalf of at this point in time.  

747
01:19:13,840 --> 01:19:18,960
Um and at that point in time as the clerk said you 
could pull the minutes and have that conversation  

748
01:19:18,960 --> 01:19:26,240
at that point in time. Okay. So going back to 
the motion that we have in front of us around um  

749
01:19:26,240 --> 01:19:39,760
around the meetings um how do we want to proceed 
forward with the mover and seconder on this?

750
01:19:39,760 --> 01:19:47,280
Okay we go then with the date in November and 
then a monthly meeting schedule to start in 27.

751
01:19:49,200 --> 01:20:11,280
That's a very succinct and good summary.

752
01:20:36,560 --> 01:20:41,520
Okay, we're going to have a look 
at the the motion up and uh just  

753
01:20:41,520 --> 01:20:48,720
turning it over to the mover in seconder. 
Uh are you comfortable with the wording?

754
01:21:01,760 --> 01:21:07,360
Okay, that looks good. And we will continue 
having conversations though before that. Um,  

755
01:21:07,360 --> 01:21:13,680
so we have a mover and seconder. 
All in favor? And that is passed.  

756
01:21:14,640 --> 01:21:21,920
Okay, moving on to the the last item in in front 
of us today and that's the public comment and  

757
01:21:21,920 --> 01:21:29,200
um question period. Any questions and comments 
from committee members before we move on to  

758
01:21:29,200 --> 01:21:39,600
getting any final questions or comments from 
the public? We'll turn it over to the public.

759
01:21:43,760 --> 01:21:50,960
Hi Sarah Skullp. Through your whole discussion, 
there was no discussion about when and how to have  

760
01:21:50,960 --> 01:21:59,040
community members on this committee. So, you're 
going forward and trying to put together monthly  

761
01:21:59,040 --> 01:22:09,040
schedules, but when is the conversation going 
to come about about how you engage and attract  

762
01:22:09,040 --> 01:22:14,320
community members to be on this committee? You may 
choose not to, but I think that was the loudest  

763
01:22:14,320 --> 01:22:20,240
voice you heard tonight was that there should be 
community members, and you've not discussed that  

764
01:22:20,240 --> 01:22:27,280
once. I think that um maybe it was implicitly 
understood that everything that was coming back  

765
01:22:27,280 --> 01:22:33,200
from the conversation is going to go into that 
document with a tracker and that at that September  

766
01:22:33,200 --> 01:22:39,600
15th meeting we are all prepared to suspend the 
rules in order to put forward recommendations and  

767
01:22:39,600 --> 01:22:43,280
given that you're absolutely right about 
this point. I have no doubt that that's  

768
01:22:43,280 --> 01:22:48,400
going to be coming forward at the September 15th 
meeting to allow for enough time for when those  

769
01:22:48,400 --> 01:22:54,960
meetings start in January to have the right 
composition. Okay. So my other comment is I  

770
01:22:54,960 --> 01:23:01,920
hope that happens and I hope that if according 
to the CEO these meetings have to happen here.  

771
01:23:01,920 --> 01:23:10,640
I hope that you will uh encourage roundtable 
discussions not in those chairs but out here and  

772
01:23:10,640 --> 01:23:16,400
I hope that other members of the public can take 
part in these meetings or attend them. Thank you.  

773
01:23:16,400 --> 01:23:22,160
Thank you very much and thank you for the feedback 
on this and uh you know it was a different process  

774
01:23:22,160 --> 01:23:27,680
but um I think after everybody warmed up it 
actually went really well and it um I think  

775
01:23:27,680 --> 01:23:36,560
it's a great model for moving forward on this on 
this issue. Any further questions or comments?

776
01:23:36,560 --> 01:23:42,720
Yes, Jim Skull Thorp, 1685 Willow Beach Road. 
because we're talking about this issue today and  

777
01:23:42,720 --> 01:23:53,840
getting people involved. It goes back to um 1980 
1984 when Citizens for Responsible Nuclear Waste  

778
01:23:53,840 --> 01:24:01,680
Disposal formed because Elorado Nuclear was being 
sold to Kamico, a private corporation. And we,  

779
01:24:01,680 --> 01:24:07,920
the citizens of the municipality of Hope Township 
and Port Hope, were really concerned about who  

780
01:24:07,920 --> 01:24:15,920
was going to take on the responsibility of the 
waste. And our organization was able to persuade  

781
01:24:15,920 --> 01:24:22,240
the federal government to take responsible 
responsibility for this low-level nuclear waste,  

782
01:24:22,240 --> 01:24:31,440
which was a huge challenge for a small group to 
do that. And since then, we've had a sighting  

783
01:24:31,440 --> 01:24:37,760
task force to look for where this waste could go. 
That was the first federal sighting task force  

784
01:24:37,760 --> 01:24:44,560
that the Canadian government had ever set up. From 
there, it was decided that the municipalities of  

785
01:24:44,560 --> 01:24:50,400
Hope Township and Port Hope would accept the 
waste. That's where our $10 million for each  

786
01:24:50,400 --> 01:24:58,960
of our communities came from. From there, we 
set up community meetings to look at how much  

787
01:24:58,960 --> 01:25:07,040
waste was in our communities and to how clean 
or to background were going to clean it up. So,  

788
01:25:07,040 --> 01:25:12,720
there were citizens sitting around tables, 
hundreds of citizens within this community in  

789
01:25:12,720 --> 01:25:24,320
the '9s sat and made those decisions. Then it was 
silent for years. Nothing happened. The federal  

790
01:25:24,320 --> 01:25:32,560
government finally put a program together and we 
started cleaning the waste up. It has doubled or  

791
01:25:32,560 --> 01:25:40,080
tripled the amount of waste that was originally 
thought was in our communities and it has become  

792
01:25:40,080 --> 01:25:52,480
a multi-billion dollar project. I don't believe 
since that project started since we got letters  

793
01:25:52,480 --> 01:25:58,800
from our prime minister, letters from the ministry 
of minds and engineering and the minister of minds  

794
01:25:58,800 --> 01:26:06,720
and engineering coming to our community. I 
don't think we've had a federal minister or  

795
01:26:06,720 --> 01:26:14,000
the prime minister involved in this project. And 
I think we need to get our federal government and  

796
01:26:14,000 --> 01:26:22,640
our federal members of parliament working for us 
because that's where it all started. And now we're  

797
01:26:22,640 --> 01:26:29,600
dealing with all these different organizations 
that are under the ministries. But I don't think  

798
01:26:29,600 --> 01:26:37,200
our ministers are doing anything. And so we need 
to get the federal government working for us and  

799
01:26:37,200 --> 01:26:45,200
we need our MPs working for us. Today I drove up 
Marsh Road with a friend of mine. And he said,  

800
01:26:45,200 --> 01:26:50,240
"Who lives there?" I said, "That was a friend 
of mine that went to one room school. He died  

801
01:26:50,240 --> 01:26:54,880
of brain cancer." He said, "Well, who lives 
over there?" I said, "That whole family has  

802
01:26:54,880 --> 01:27:03,200
died of cancer." I went to a one room schoolhouse 
in Port Britain. There were 13 kids in our class  

803
01:27:03,200 --> 01:27:14,960
and I can tell you five or six of those people, 
my classmates, died of cancer and there were 13  

804
01:27:14,960 --> 01:27:24,960
of us in that school. And that's why I stood up 
as chair of responsible nuclear waste disposal and  

805
01:27:24,960 --> 01:27:33,360
said we need to do something in our community. 
And I applaud everybody for doing something,  

806
01:27:33,360 --> 01:27:38,960
but I get so upset when somebody says there's 
no health problems in this community when I can  

807
01:27:38,960 --> 01:27:44,640
give you the names of five children in a one room 
schoolhouse. I want to empathize with what you're  

808
01:27:44,640 --> 01:27:52,080
saying, but we know you know what I know. I just 
want everybody to know where this started from  

809
01:27:52,080 --> 01:27:58,640
and where it's going. And it is out of control. 
I don't think anybody knows what's happening.  

810
01:27:59,280 --> 01:28:03,760
Thank you. Thank you for Thank you for coming. 
Thank you for sharing that history. I couldn't  

811
01:28:03,760 --> 01:28:09,680
agree more that Canada and the federal 
government need to be more actively involved  

812
01:28:09,680 --> 01:28:16,800
on this file right now. And there there is now 
re-engagement at that level, but more pressure  

813
01:28:16,800 --> 01:28:23,200
has to be put on. And look, everybody can 
write to the member of parliament here.  

814
01:28:23,920 --> 01:28:28,640
Everybody can write to the member 
of parliament and express that same  

815
01:28:28,640 --> 01:28:35,120
sentiment. That is their role, right? As 
as one example and you know the rest of  

816
01:28:35,120 --> 01:28:46,320
it we're we're we're recording and we're taking 
back. So thank you. Any final comments? Um yes.

817
01:28:46,320 --> 01:28:53,760
Thank you. Uh FYmore. Um, following up on 
what Jim has said, uh, in the Portoberry  

818
01:28:53,760 --> 01:29:01,040
Initiative annual compliance report of 
2023, which was submitted to the CNSC,  

819
01:29:01,040 --> 01:29:10,320
a quote is radiation doses to the workers remained 
ALA that is as low as reasonably achievable taking  

820
01:29:10,320 --> 01:29:20,080
into account social and economic factors. Open 
door and estimated doses to the public remain  

821
01:29:20,080 --> 01:29:32,640
low. Not zero. Low. Doses to workers 
and the public were minimal. Not zero.  

822
01:29:32,640 --> 01:29:41,760
So I would ask you because this is urgent to 
ask CNL and AECL to stop telling the people  

823
01:29:41,760 --> 01:29:50,480
of Port Hope that there is no health risk here. 
It flies in the face of their own documents and  

824
01:29:50,480 --> 01:29:57,280
we would have evidence, science, medicine that 
says it isn't low. But let's just take them at  

825
01:29:57,280 --> 01:30:10,960
their word and it is the opposite of what the 
public is being told. Thank you. Thank you, F.

826
01:30:10,960 --> 01:30:17,840
Um, I actually just want to make note that we do 
have PHAI representatives here, which is actually  

827
01:30:17,840 --> 01:30:23,040
a great example of having the people that are part 
of the project involved in the conversation. Um,  

828
01:30:23,040 --> 01:30:28,880
I would actually um uh hesitate or don't I 
don't actually hesitate but I have to put you  

829
01:30:28,880 --> 01:30:35,840
on the spot in terms of a question in terms of in 
terms of participating in the CCAC in information  

830
01:30:35,840 --> 01:30:42,160
distribution and facilitating the community 
representatives to understand the details the  

831
01:30:42,160 --> 01:30:50,560
scope and the timelines. How can you participate 
in that with us with the CAC? Would you be would  

832
01:30:50,560 --> 01:30:55,040
it be fair to ask you that question or would 
you care to get it back to the CAC at a later  

833
01:30:55,040 --> 01:31:04,400
time? So, it's a fair question. So, sorry. Can I 
I just procedurally I'm just I see a hand up. So,  

834
01:31:04,400 --> 01:31:10,800
so yeah, the the just noted as the mayor noted 
in the in the beginning um CNL representation  

835
01:31:10,800 --> 01:31:15,840
is here. AeCL is actually online as well 
listening to all this and taking this all away.  

836
01:31:15,840 --> 01:31:20,400
their their intent tonight was observer um 
not for commentary. They wanted to be able  

837
01:31:20,400 --> 01:31:25,440
to take it back. There is conversation that 
we need to have at council or at CAC. Where  

838
01:31:25,440 --> 01:31:29,280
where is the most appropriate place for CNL 
to come and do their quarterly updates and  

839
01:31:29,280 --> 01:31:33,200
presentations? Is it to the CAC? Is it to 
council? Those are further discussions that  

840
01:31:33,200 --> 01:31:38,000
we would need to have. But I think tonight the 
intent was, you know, not not but CNL. It was  

841
01:31:38,000 --> 01:31:49,600
more of a sit down and listen right now. 
Thank you for your presence. Mike said for

842
01:31:49,600 --> 01:31:56,560
Hi Cameron Greenport hope um I want to thank uh 
you for putting this committee together and thank  

843
01:31:56,560 --> 01:32:01,440
uh some of the comments that were made. Claire 
saying it's time to take action now. Todd  

844
01:32:01,440 --> 01:32:06,640
saying we need to backs stop our residents. Less 
speaking to the immediate need to get information  

845
01:32:06,640 --> 01:32:11,600
about financing, mortgages, etc. These are all 
things that need to be done. Unfortunately,  

846
01:32:11,600 --> 01:32:15,520
this committee is starting years too late 
and its absence has cost many time, money,  

847
01:32:15,520 --> 01:32:20,080
and frustration. Uh, the legal agreement 
mandated a community advisory committee to  

848
01:32:20,080 --> 01:32:24,880
protect homeowners. So, I'll be asking you to 
take action tonight and to start backstopping  

849
01:32:24,880 --> 01:32:30,480
residents. I want to ask your assistance for one 
costly situation that I'm currently going through  

850
01:32:30,480 --> 01:32:35,440
and I know others are dealing with as well, others 
that are in the room here tonight. Unfortunately,  

851
01:32:35,440 --> 01:32:39,440
as this is not a process that I've ever dealt with 
and there was no community advisory committee to  

852
01:32:39,440 --> 01:32:44,880
advise us about the process, I missed the fact 
that taking a payment in L payout to have our  

853
01:32:44,880 --> 01:32:49,760
property restored by ourselves meant we would 
be subject to a massive water bill in order to  

854
01:32:49,760 --> 01:32:57,360
keep newly installed saw alive. PHAI despite often 
asserting to this council that residents are their  

855
01:32:57,360 --> 01:33:02,640
customers in order to have you believe that they 
are working on behalf of residents failed to work  

856
01:33:02,640 --> 01:33:07,280
on our behalf by bringing the cost of watering new 
sod to our attention when discussing the payment  

857
01:33:07,280 --> 01:33:12,080
in lie. Right now I'm running up my residential 
water meter and will be expected to pay the bill  

858
01:33:12,080 --> 01:33:19,120
to get the sod to grow roots despite the cleanup 
apparently being at no cost to the homeowner.  

859
01:33:19,120 --> 01:33:26,000
Worse, the municipality is charging $5.29 per 
cubic meter in sewer fees for water that is going  

860
01:33:26,000 --> 01:33:31,280
directly into the sod, none of which that is going 
into the sewer. I would like to have this issue  

861
01:33:31,280 --> 01:33:36,880
addressed. Uh, will the committee members making 
up this new committee table a motion or ask staff  

862
01:33:36,880 --> 01:33:43,200
to wave water andor sewage costs for homeowners 
restoring their properties for this at no cost  

863
01:33:43,200 --> 01:33:48,240
project? Or is it the position of this committee 
that Port Hope residents should pay for this part  

864
01:33:48,240 --> 01:33:54,000
of the restoration out of pocket? And will the 
municipality have the PHI honor their commitment  

865
01:33:54,000 --> 01:33:59,920
for the project to be at no cost to the homeowner 
by having PHI compensating homeowners for the cost  

866
01:33:59,920 --> 01:34:05,680
of watering the newly laid sod. Failing to do 
the above can only lead residents like myself  

867
01:34:05,680 --> 01:34:11,040
to believe that the municipality is quietly and 
purposefully choosing to benefit from a windfall  

868
01:34:11,040 --> 01:34:16,800
so egregious that you're charging homeowners 
affected by the cleanup $529 cents in sewer costs  

869
01:34:16,800 --> 01:34:23,360
for water that is used on new sod never touching 
a sewer. And the PHAI is saving money by choosing  

870
01:34:23,360 --> 01:34:28,640
to avoid any conversation with homeowners about 
the cost of watering newly laid sod and therefore  

871
01:34:28,640 --> 01:34:33,840
avoiding compensation for homeowners doing their 
own restoration. This is certainly something that  

872
01:34:33,840 --> 01:34:40,720
PHI is aware of and is purposefully avoiding. 
Thank you, Cameron. And was that reflected in  

873
01:34:40,720 --> 01:34:48,880
the in the general notes that were collected by 
your group this issue? Uh, no. Was it was it did  

874
01:34:48,880 --> 01:34:55,440
it come up? No. No. Okay. Okay. Because I I do 
believe that one of the things that we had we  

875
01:34:55,440 --> 01:35:02,720
had talked about at the at the very beginning is 
that this at least launching meeting was not about  

876
01:35:02,720 --> 01:35:07,280
any individual properties which is why I want 
to make sure that this got reflected somewhere  

877
01:35:07,280 --> 01:35:11,200
in the notes that that were taken. This is my 
individual property I'm talking about but it's  

878
01:35:11,200 --> 01:35:15,200
a general problem that others in the room. Yeah. 
And that's why I'm asking it's really important  

879
01:35:15,200 --> 01:35:21,760
that that was documented in the group discussions 
because that will also be reflected. Okay. In the  

880
01:35:21,760 --> 01:35:26,240
document that comes forward for action. Okay. I'll 
be asking someone from the committee to take on  

881
01:35:26,240 --> 01:35:37,840
this tonight. So, it's I thought it would be more 
uh um beneficial to do it right now. Uh PHI is  

882
01:35:37,840 --> 01:35:41,360
saving money by choosing to avoid any conversation 
with homeowners about the cost of watering the  

883
01:35:41,360 --> 01:35:46,640
sod. I would suggest that the choice of PHI and 
the municipality to deliberately, apparently  

884
01:35:46,640 --> 01:35:52,000
deliberately benefit financially from this issue 
is unconscionable. The core mandate of the Port  

885
01:35:52,000 --> 01:35:55,760
Hope area initiative states that the cleanup 
project is supposed to be at no cost to local  

886
01:35:55,760 --> 01:36:02,800
homeowners. I see the town making money. I see 
PHI saving money and I see homeowners losing money  

887
01:36:02,800 --> 01:36:09,280
on this issue. Will one or more of you on this 
committee take the lead with staff and/or PHAI  

888
01:36:09,280 --> 01:36:14,480
in resolving this issue so that homeowners are not 
on the hook for large water bills in order for new  

889
01:36:14,480 --> 01:36:19,200
sod to take root and live up to the commitment to 
homeowners that the cleanup will be at no cost to  

890
01:36:19,200 --> 01:36:27,520
them. Thank you. And I want to make sure that this 
um this point is recorded uh in the minutes that  

891
01:36:27,520 --> 01:36:33,360
will come forward to the document that this 
council will be considering September 15th.  

892
01:36:34,960 --> 01:36:42,640
any any responses on this? Yeah, I I understand 
the question. So, I'm I'm I'm looking to uh  

893
01:36:42,640 --> 01:36:52,160
council members uh sorry, CAC members uh for their 
responses. Uh councelor Atridge. Uh yeah, thank  

894
01:36:52,160 --> 01:36:58,480
you very much. I I actually think it's a really 
um important and and interesting um discussion  

895
01:36:58,480 --> 01:37:03,520
because it would not be one that would ever have 
crossed my mind that yeah, you know, when sod goes  

896
01:37:03,520 --> 01:37:07,520
down or gardens go down so on there's going to 
be a water bill that's attached to it and and  

897
01:37:07,520 --> 01:37:12,400
I think it's a uh it's definitely going to be an 
out-of- pocket expense and to your point they're  

898
01:37:12,400 --> 01:37:17,200
not meant to be out of pocket expenses and and 
so we've talked about you know how do we backs  

899
01:37:17,200 --> 01:37:22,560
stop financially and and so on. So, you know, I 
would suggest uh to committee members that this  

900
01:37:22,560 --> 01:37:26,960
becomes one of those agenda items. I know what uh 
what you're asking is that one of us picks it up,  

901
01:37:26,960 --> 01:37:30,720
but it's it's a committee issue. So, I think 
it just needs to become one of the agenda items  

902
01:37:30,720 --> 01:37:35,280
that we're investigating because it needs to 
be resolved across the municipality. Like,  

903
01:37:35,280 --> 01:37:38,480
you're not obviously the only homeowner that would 
have experienced something like this. So, we need  

904
01:37:38,480 --> 01:37:43,840
to figure out what the solution to this and is, 
whether it's uh you know, putting a a rate card  

905
01:37:43,840 --> 01:37:49,920
together on sod how much that money costs based 
on sod and water or whatever. I'm it's not for  

906
01:37:49,920 --> 01:37:55,600
for me to spitball the answer uh off the top of my 
head, but I think uh you know I'd put it to other  

907
01:37:55,600 --> 01:37:59,600
committee members that this becomes an agenda 
item uh for the CAC that we we make sure that  

908
01:37:59,600 --> 01:38:04,880
we resolve this and because it's it's definitely 
something that's going to be felt by the resident.  

909
01:38:04,880 --> 01:38:12,400
So thank you for bringing it forward. Any um 
yes councelor Mink. So, so because this is new,  

910
01:38:12,400 --> 01:38:19,520
um a question process or procedural question I 
would have is so this is coming to count to C's  

911
01:38:19,520 --> 01:38:25,040
attention uh which should come to council's 
attention. So, what what is the procedure  

912
01:38:25,040 --> 01:38:33,840
for council to make any direction regarding this 
matter? Yeah, Madame Mayor Madame Mayor through  

913
01:38:33,840 --> 01:38:39,440
you to councelor Mink. The minutes of the of this 
meeting will be posted to the agenda on September  

914
01:38:39,440 --> 01:38:44,640
15th. And at that time, uh, council members have 
the option to lift the minutes and then make a  

915
01:38:44,640 --> 01:38:49,520
motion based on on what is contained in those 
minutes. And as the mayor has noted earlier, uh,  

916
01:38:49,520 --> 01:38:55,360
you know, all of the all of the note well, not in 
as much detail, I think, but a synopsis of what is  

917
01:38:55,360 --> 01:39:01,600
discussed at uh at the during the public comment 
period will be provided in the in the in the  

918
01:39:01,600 --> 01:39:06,960
minutes for your consideration. And I would ask 
you Cameron to provide what you have in writing  

919
01:39:06,960 --> 01:39:12,480
to us just so we can ensure that it's captured 
correctly. Okay. Yeah. And just to reiterate,  

920
01:39:12,480 --> 01:39:18,080
we have had a discussion around this table that 
that document and all of the issues and items  

921
01:39:18,080 --> 01:39:24,400
that came up in the conversation and obviously at 
the podium will be up for discussion by council.  

922
01:39:24,400 --> 01:39:28,880
And the agreement was that we would be prepared 
to suspend the rules because we're talking about  

923
01:39:28,880 --> 01:39:34,560
that ahead of time to make sure that we continue 
to action on the things that are most important at  

924
01:39:34,560 --> 01:39:42,560
least in the first instance. Um so uh I appreciate 
that this is an issue that's important to me and  

925
01:39:42,560 --> 01:39:47,600
issue that's important to many others and that the 
committee is just starting. Um but as I say the  

926
01:39:47,600 --> 01:39:54,160
uh the this the committee was included in the 
2001 legal agreement. It's decades late. Um,  

927
01:39:54,160 --> 01:40:00,320
so it's it's time is of the essence now. So I 
would hope that what I'm bringing forward to  

928
01:40:00,320 --> 01:40:05,760
you tonight is the first there's there's many many 
many many issues that have to be addressed because  

929
01:40:05,760 --> 01:40:10,720
we none none of them have been addressed till now. 
So I would ask that this committee show initiative  

930
01:40:10,720 --> 01:40:16,560
tonight and show that they're uh ready and 
prepared to take action by taking this on. Can you  

931
01:40:16,560 --> 01:40:21,760
tell me can you table a motion on September 15th 
and what would happen with that motion? What could  

932
01:40:21,760 --> 01:40:29,680
happen? what that process would be. I'm going to 
um I'm going to ask the clerk to just procedurally  

933
01:40:29,680 --> 01:40:37,280
talk about what that would mean um procedurally. 
Um thank you very much, Madame Mayor, and I I will  

934
01:40:37,280 --> 01:40:44,000
do my best to answer this question. Okay. Uh so so 
it is a bit of a unique situation because the term  

935
01:40:44,000 --> 01:40:49,680
of this council is coming to a close. The final 
meeting of this council term is September 15th.  

936
01:40:49,680 --> 01:40:56,480
So any motion that is passed by this council on 
September 15th of course if it can be actioned by  

937
01:40:56,480 --> 01:41:03,440
staff it will be it depends on on the motion right 
uh however if there is work that needs to be done  

938
01:41:03,440 --> 01:41:08,800
other decisions that need to be made arising out 
of that motion it will be the new term of council  

939
01:41:08,800 --> 01:41:15,600
that makes those decisions right there will be 
a new CAC start um after November 17th there  

940
01:41:15,600 --> 01:41:23,680
will be a new CAC right so some of these things 
will will may move forward after September 15th  

941
01:41:23,680 --> 01:41:28,960
uh depending on what the motions are, but 
ultimately future decisions of the CAC will  

942
01:41:28,960 --> 01:41:34,160
be made by the new term of council, the 2026 
2030 term of council. Madame Mayor, I hope  

943
01:41:34,160 --> 01:41:40,640
that answers the question. But just going back to 
what we had discussed about the September meeting,  

944
01:41:40,640 --> 01:41:49,120
there there is still leeway for this council to 
make decisions on key issues. It doesn't not have  

945
01:41:49,120 --> 01:41:58,240
to be punted to a next council. Okay. Council 
Claire. Yeah. I'd like to respond to to your  

946
01:41:58,240 --> 01:42:04,480
request because obviously I did bring forward a 
motion that we did pass tonight. Um but that one  

947
01:42:04,480 --> 01:42:08,640
for me uh is a little bit different than what 
you're asking because it's one that I've heard  

948
01:42:08,640 --> 01:42:14,320
consistently over many years from many many many 
many residents. So for me I was ready the water  

949
01:42:14,320 --> 01:42:20,960
issue. No, the one uh the the resolution that 
I did bring forward about that third-party uh  

950
01:42:20,960 --> 01:42:27,520
expert panel. Um this is the first time that I'm 
hearing about this issue. Uh so I would need time  

951
01:42:27,520 --> 01:42:32,000
to look at what are our rate our current rates, 
how much does it cost? Like I need to understand  

952
01:42:32,000 --> 01:42:37,360
the scale and scope of what you're uh bringing 
forward. So for me, it's just not something that  

953
01:42:37,360 --> 01:42:43,040
I can action on the spot. Um but certainly open to 
to looking into that and I will do some homework  

954
01:42:43,040 --> 01:42:49,440
before it comes back in September. So it sounds 
like it will be on the table on September 15th.  

955
01:42:49,440 --> 01:42:54,800
Okay. So the the committee has time to take action 
and discussions by September 15th. And there sorry  

956
01:42:54,800 --> 01:43:01,840
there could be a table motion to say for example 
to wave the sewer rates for homeowners that are  

957
01:43:01,840 --> 01:43:09,920
having new sod laid uh as part of the cleanup. I 
think as the the clerk has outlined, it depends  

958
01:43:09,920 --> 01:43:15,840
on the scope of what that means financially 
because there are limitations on the kind  

959
01:43:15,840 --> 01:43:25,280
of policy that this council can pass during lame 
duck period. Okay. From a financial perspective,  

960
01:43:25,280 --> 01:43:29,920
but waving uh sewer rates, for example, is 
something that would be in the uh power of  

961
01:43:29,920 --> 01:43:34,240
the council and staff. It just depends on what 
we're talking about in terms of overall cost,  

962
01:43:34,240 --> 01:43:39,760
which is I going back to councelor Claire's point 
is that we all need some time to look into this  

963
01:43:39,760 --> 01:43:45,120
in a bit more detail so that we know what the 
financial implications are and to make sure  

964
01:43:45,120 --> 01:43:50,000
that that's something that can be done within the 
parameters of the power that we currently have.  

965
01:43:50,000 --> 01:43:55,200
regardless of the financial implications and what 
they are, if they're ownorous on the town, do they  

966
01:43:55,200 --> 01:44:02,080
do do does the CAC believe that the homeowner 
should be on uh the hook for what is supposed to  

967
01:44:02,080 --> 01:44:08,160
be an at no cost project? I think what we've said 
is this is a priority that will be coming forward  

968
01:44:08,160 --> 01:44:13,440
at the September 15th meeting. It will be part 
of the deliberations and there are limitations  

969
01:44:13,440 --> 01:44:18,640
on what can be passed at that meeting from a 
financial perspective and until the homework  

970
01:44:18,640 --> 01:44:26,400
is done to find out more about what the financial 
implications are we can't responsibly here say to  

971
01:44:26,400 --> 01:44:33,040
you yes or no because there's still some work to 
be done but I think you have a commitment that  

972
01:44:33,040 --> 01:44:38,000
this is going to come forward in the report that's 
being compiled and you've heard from councelor  

973
01:44:38,000 --> 01:44:45,200
cla a commitment of looking into this further and 
I'm sure others will be uh doing the same kind of  

974
01:44:45,200 --> 01:44:50,560
work. Just be I'm just hoping that I'm not hearing 
that if it's too costly for the town, we won't do  

975
01:44:50,560 --> 01:44:56,960
it. Um when Well, I'm going to turn it over to 
the CEO just to to be more precise about this.  

976
01:44:56,960 --> 01:45:02,320
Uh there's broader ramifications to, you know, 
waving water fees. The the the water rates are set  

977
01:45:02,320 --> 01:45:09,440
to meet uh you know, future costs. the this will 
come up in the discussion of council if there is  

978
01:45:09,440 --> 01:45:13,520
a waiver of fees that cost still has to be picked 
up and will be distributed across the the balance  

979
01:45:13,520 --> 01:45:17,760
of the rate payers so which needs a conversation 
of council they can't just be wait reduce the  

980
01:45:17,760 --> 01:45:23,200
rates for these people I I think the conversation 
needs to happen with the ACCL and CNL and funding  

981
01:45:23,200 --> 01:45:30,400
and making sure the project comes out costneutral 
for the residents you Cameron and I'll just point  

982
01:45:30,400 --> 01:45:38,320
out finally Adam may have had a question but uh um 
just I believe the Victoria Street reconstruction  

983
01:45:38,320 --> 01:45:46,080
um people are getting water and the only cost 
right now is the um s the distribution of the  

984
01:45:46,080 --> 01:45:51,520
water to the home. There's no cost for the 
water, no cost for the usage or the sewer.  

985
01:45:51,520 --> 01:45:55,600
So there is precedent in doing this. I don't 
know if that distribution of costs around the  

986
01:45:55,600 --> 01:46:04,480
town came up in that conversation or or what does 
did you want to Okay. Okay. Thank you. Other is  

987
01:46:04,480 --> 01:46:18,000
present. Thank you. Okay. Uh any further comments? 
Yes, Ed, don't forget to take your earpiece out.

988
01:46:18,000 --> 01:46:25,680
Thank you. Uh I just had a a question and maybe 
I can't even ask it because we did kind of  

989
01:46:25,680 --> 01:46:34,560
discuss it a little bit. Um uh my question was on 
privacy. Um, and I know things have come up about  

990
01:46:34,560 --> 01:46:43,600
um I'm I'm not sure how how people would address 
a problem to the CAC in what manner they would  

991
01:46:43,600 --> 01:46:52,960
bring up a problem. Who would like if if if I 
had an issue, who would I get in touch with?  

992
01:46:52,960 --> 01:46:58,800
I'm sure you're probably going to figure this out 
on your when you figure the the schedule out. But  

993
01:46:58,800 --> 01:47:08,400
um how does one if you have a problem address the 
CAC? Um then the the next question is okay is is  

994
01:47:08,400 --> 01:47:16,000
somebody's name going to come up in a discussion 
in a open thing like this or does somebody get in  

995
01:47:16,000 --> 01:47:25,760
touch with you privately? Do I make an appointment 
um at the front desk of the town hall that I want  

996
01:47:25,760 --> 01:47:32,560
like I don't understand the privacy thing. We had 
a a thing with the the letters that came in today.  

997
01:47:32,560 --> 01:47:40,240
Um or that the correspondence at the beginning 
of the meeting. Um they weren't read. Is that  

998
01:47:40,240 --> 01:47:47,040
because of privacy or or I don't I don't know 
why they weren't read. a point was made um out  

999
01:47:47,040 --> 01:47:55,040
of one of the letters at one point. So I'm just 
I'm just curious how the system would work. Um  

1000
01:47:55,040 --> 01:48:01,440
thank thank you for that. Uh so the letters are 
posted right as part of the agenda. Um, however,  

1001
01:48:01,440 --> 01:48:07,920
I think you bring up a very important issue about 
privacy and there could be many members of the  

1002
01:48:07,920 --> 01:48:15,280
public that don't want information about their 
properties shared with anybody else in the public.  

1003
01:48:15,280 --> 01:48:20,800
And so I think there's uh some more work that 
needs to be done to put some appropriate guard  

1004
01:48:20,800 --> 01:48:27,200
rails around that so that people are comfortable 
reaching out, finding out but ensuring that  

1005
01:48:27,200 --> 01:48:33,760
um that that privacy will be protected and that 
they will remain confidential through the process  

1006
01:48:33,760 --> 01:48:38,000
if if that is their wish and their intent. 
But thank you for bringing that up Ed. It's  

1007
01:48:38,000 --> 01:48:45,360
a a really important point. Thank you. Okay. 
Well, thank you very much again for everybody  

1008
01:48:45,360 --> 01:48:53,280
being here in attendance this evening. Um, the 
date of the next advisory committee meeting is  

1009
01:48:53,280 --> 01:49:02,560
uh contingent on council decision on 7.4 which 
we now know is going to be in um November. And if  

1010
01:49:02,560 --> 01:49:12,560
we can just get that exact date. Um, madam clerk, 
madame mayor, I think we will need to confer also  

1011
01:49:12,560 --> 01:49:19,040
with the AECL to determine when their availability 
is and we will advertise that uh we will advertise  

1012
01:49:19,040 --> 01:49:24,560
that date once we have that. Okay. So just just 
to be clear about that for public record. Thank  

1013
01:49:24,560 --> 01:49:30,640
you. So at this point then um this concludes 
our business to be covered on today's agenda.  

1014
01:49:30,640 --> 01:49:37,120
We've reached the end of the agenda 7:16 and I'm 
in a position to adjourn. Thank you very much.