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Good evening everyone.

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Thank you. So tonight I will be chairing the 
meeting as the mayor has delegated authority  

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to me to chair tonight's meeting as uh the mayor 
has an urgent family health matter and may need to  

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leave at any moment. We are calling this meeting 
to order at 6:30. Before we begin, I would like  

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to provide a few friendly reminders. Assisted 
listening devices are available for anyone who  

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may need one during tonight's meeting. Please see 
the deputy clerk who can help sign one out and get  

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you all set up. We kindly ask that all devices be 
returned at the end of the meeting or before you  

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leave so they can be collected and made available 
for future use. Ed, looking at you there, buddy.  

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Please also note that the washrooms 
are located down the hall to the left  

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and in the event of emergency, residents are 
asked to exit in an orderly fashion using the  

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stairs located outside council chambers. 
Should the staircase be unavailable,  

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residents are asked to proceed down 
the fire escape located at the back of  

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council chambers. If assistance is required, 
please see staff. Don't scream. All right,  

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moving on to a moment of silent reflection. 
Please join me in a moment of silent reflection.

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Thank you. Moving on to our land acknowledgement. 
The municipality of Port Hope exists on the lands  

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of the missagishabek traditional territories 
covered by the Williams treaties. We honor  

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and recognize first peoples as rights holders 
and stewards of the lands and the waters in  

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which we have the privilege to live, work, and 
play, including the Guaneresa forest and river.  

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We pay respects to elders past, present and 
emerging. We commit towards act we commit  

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to actions towards truth and reconciliation 
by recogniz recognizing the United Nations  

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declaration of rights of indigenous peoples 
strengthening ties with first nations matei and  

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inuit peoples especially those that make their 
home in Port Hope and learning from indigenous  

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ways of knowing and being. We do so by recognizing 
the past and working towards a shared future.

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Moving on to disclosure of pecuniary interest. 
Are there any disclosures of pecuniary interest?  

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Noting that I received none in advance of 
this meeting. Still seeing none. Moving  

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on to correspondence 3.1 Ganaraska Region 
Conservation Authority regarding the Garden  

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Hill Dam class environmental assessment staff 
report update presented to the GRCA board.  

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And I will ask councelor Mink to introduce the 
matter, please. Thank you. So, I'm just bringing  

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this forward for information. I know that it is 
um a concerning topic for some residents in our  

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community. We received a staff report at the last 
GRCA meeting on on August the 19th. Uh there was  

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an RFP that went out uh for the environmental 
study of the Garden Hill dam and pond. SEMA  

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was selected with sub uh uh consultants 
called Geomorphics and Matrix Heritage.  

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They um SEMA has done work with both the GRCA 
and the municipality of Port Hope in the past. So  

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um we are very familiar with each other. I 
have a lot of confidence in that process. I  

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just wanted to inform the community as well that 
the discussions I've had with staff at the GRCA um  

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their intention is to have community involvement 
in this process and that will happen fairly soon.  

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Uh I don't want to speak too much about that 
because I don't know all the details yet but  

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um that is the intention is that community 
participation and voice will be a significant  

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part of that process and can I ask the chair can 
I just give an update on the amalgamation while  

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I'm talking about the GRCA? I think that would 
be perfect. Okay. So as some of you may know  

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uh the conservation authorities in Ontario 
are going through an amalgamation. They are  

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uh becoming seven uh conservation authorities. 
That process is starting. Uh, Guinaraska has been  

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amalgamated with um, uh, well, we're going from 
seven municipalities amalgamating to make the GRCA  

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into 43 municipalities that are amalgamating 
to call be called something called Alorca,  

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Eastern Lake Ontario Conservation Authority. Um, 
instead of 10 members, there will be 25 members.  

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um uh someone named Allison McDonald. 
She's currently the CEO of Raisin Region  

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Conservation Authority out near Ottawa. She has 
been selected to be the CEO and we're having our  

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first amalgamation meeting on September 14th 
in Belleville. So that process is starting.  

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And just because we're coming to an end of a term 
of council, I just wanted to inform the community  

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that the conservation authorities are a little 
different. Adam and I sit on the board. We will  

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continue to sit on the board until February. um 
even though the term of council has ended and then  

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I have been on selected to be on the conservation 
amalgamation board so I will continue to be on  

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that board until that process is complete. 
Wonderful. Thank you. Uh going back to the  

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correspondence, do any members of council have any 
questions or comments? Seeing none, um recommended  

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motion is to receive for information if I can get 
a mover and a seconder. Moved by councelor Claire,  

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seconded by councelor Ma. All in favor? And that 
has been approved unanimously. Moving on. So,  

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at this point, I'm just going to uh do a little 
bit of a rejig on the agenda. And I apologize  

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for anybody following along. As uh as the clerk 
and I have spoke, uh I can as uh the chair make  

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a change to the agenda. So, what we're going to 
be doing is we're going to be moving items five  

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and we're going to be moving that into item four. 
And that will give an opportunity for the mayor to  

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participate as long as possible. So, we're going 
to go through the notices of motion right now.

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U Mr. Chair. Yes, Council Lridge, please. Yeah, 
just a question. Uh, so appreciating the fact uh  

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you know, and I and um I'm sorry that the mayor 
is going through some family stuff and and I  

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value her time. Curious as to how we prioritize 
the nose as a motion. I'm looking at the agenda.  

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It's fairly heavy. There's a lot of stuff that's 
important to the community. I'm wondering why  

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we're using the time for those notices. Could you 
maybe give some context there? Yeah, absolutely.  

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Um, it was a request that came to me. I felt that 
it was uh appropriate. Uh, I believe that all the  

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movers uh through council, they probably want the 
mayor to be a part of those conversations. I would  

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assume. Um, so I decided that I would grant that. 
Okay. I'd be happy to I move two of them. I'd be  

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happy to wait on those. Um, but if the mayor feels 
that the uh agenda items that we have are are uh  

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less urgent than those, uh then that's fine. I 
believe that they're all uh they're all important  

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business matters, otherwise they wouldn't be 
noticed as a motion on the agenda tonight. So,  

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I appreciate that. Thank you. Okay, moving to uh 
notice of motions. Um I guess 4.1 notice of motion  

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regarding establishing a rule advisory committee. 
And I will ask the mover uh that has been moved  

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by councelor Toms and seconded by councelor Hway 
Woodwani. And I'll ask the mover, councelor Toms,  

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if he would like to introduce this matter. Um yes. 
So um this idea come around through town halls  

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um last year and this year um just that la um 
more community involvement in the rural area.  

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The rural area is such a vast area uh with only 
two two counselors that represent that ward. Um I  

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think if we go from the other advisory committees 
we have it will only strengthen the rural voice  

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um in Port Hope and I think it will be an asset 
to the municipal politics going forward. So I am  

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h happy to introduce happy to bring it forward. 
Um Claire would like to add anything. Uh thank  

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you and councelor Claire. Yes thank you. Yeah 
I was really pleased uh to second this motion  

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uh with you councelor Daryl. Um this was something 
that we talked about a lot when I had the pleasure  

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of joining you at those Canton hub uh conversation 
meetings and especially as we started going  

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through the ward boundary review when it became 
clear that you know increasing representation at  

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this table was not something that was likely to 
occur. We talked about other ways of increasing  

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that rural voice in our decision- making and I 
know you know we've seen a lot of work this term  

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uh from some of the advisory committees playing a 
more active role including with council referrals  

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and I think this would give us a great opportunity 
uh to have that from the rural perspective as  

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well. So I I applaud you for bringing it forward. 
Thank you. I appreciate uh now I'll open it up to  

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council uh councelor Mink. Thank you. So um I have 
a very different perspective on this and I have  

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a little bit to say so please bear with me. So um 
I I want to start by saying that I support um our  

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rural community obviously I support agriculture 
and I support strengthening that rel relationship.  

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Um I spent the past eight years doing that 
as a rural counselor. Um so my opposition  

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in this motion is um not uh to be interpreted as 
opposition to those things. Um I'm opposed for a  

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few reasons. Um the most important question is 
what are we actually solving? Uh the Port Hope  

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currently does not have a standing advisory body. 
The motion says does not have a standing advisory  

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body through which rural and agricultural 
residents can coordinate input to council. I  

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think we need to be very careful about that what 
that statement means. I have been that standing  

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body for eight years. I have brought that voice 
forward to council. Uh we did do a word structure  

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review and it was determined that there is that 
voice. Um we already have our community has an  

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organized self-governing body of rural residents 
who come forward who provide delegations who are  

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available to offer that voice and have done that 
repeatedly. So adding an advisory committee adds a  

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layer of bureaucracy to that process. Um I'm 
particularly concerned that the agricultural  

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and rural communities that um that are it's being 
interchange used interchangeably. The motion is  

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called a rural advisory committee but much much of 
the justification is about agriculture. Those are  

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related communities but they are not the same. 
Agriculture is an industry with very specific  

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policy, economic and land use needs. The Ontario 
Federation of Agriculture makes that distinction  

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very important. And in the attached document, 
there was no mention of the Ontario Federation of  

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Agriculture or the North Thumberland Federation of 
Agriculture. Offa's municipal guidance says that  

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local, county, and regional federations provide 
grassroots agricultural leadership and should be  

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the first point of contact when municipalities 
are dealing with agricultural businesses. When  

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discussing agriculture advisory committees, 
OFA specifically says that municipalities  

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should discuss the idea with their local county 
federation first. I attended the North umberland  

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Federation Polyag tour this August. I do that 
every year. I was the only person from this  

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municipality that attended. This topic was 
discussed and this topic said very clearly  

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that you must consult the correct people before 
introducing a body. They encouraged an agriculture  

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agricultural committee. They specifically said it 
cannot be intertwined with rural. It would have  

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been great if either of you talked to me before 
you brought forward this motion. I would have  

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provided this guidance. Um the examples in the 
document are not comparable. You referenced Ottawa  

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and Hamilton which are major cities, significant 
cities with an agricultural area that is  

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distinctly different than Port Hope. You mentioned 
Prince Edward County which is a county structure.  

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You mentioned Brighton and North Bay. They are 
um elected at large. They don't have counselors,  

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rural counselors, and that's a rural body. You 
mentioned Clarington. I want to be very clear  

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about caring Clarington. They are an agricultural 
advisory committee that makes agricultural policy.  

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They deal with significant agricultural issues. 
Their municipality, I researched their terms  

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of reference. their municipality has invested 
significantly into agriculture and agra business  

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and I'm willing to go there but this motion that 
you brought forward is ahead of the game we need  

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to decide strategically as a municipality are we 
going there are we investing resources into there  

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and then the pol the advisory committee comes 
after the fact um and then last I I just want to  

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question why we're bringing this up now you had 
the town halls three years ago you It was three  

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years ago that three summers ago those town halls 
occurred. No, no, they're they're three years ago.  

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Um and and we're bringing this forward right on 
the heels of an election. And I personally don't  

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think it's fair to the incoming council to say 
that you must have this body. I don't think it's  

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fair to the candidates who are out there. They 
should be able to speak to this matter as well.  

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So, I am proposing um that we I have a motion 
here that I move that the Agricultural Advisory  

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Committee be referred to staff for consideration 
by the 2026 to 2030 council with staff directed  

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to consult with the North umberland Federation of 
Agriculture and where appropriate of the OFA and  

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OMAFRA resources and comparable municipalities. 
and the report should distinguish between a rural  

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advisory committee and an agricultural advisory 
committee and make that recommendation to the new  

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council. Thank you. I appreciate um maybe before 
we work on the motion, I'm going to give others  

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the opportunity as well as the opportunity for 
the mover and the second to speak to that. Um I'm  

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going to Yeah, I Yeah, councelor Clair, please. 
I I I won't I won't rebut or anything. I just But  

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to answer your question, why now? Uh, I'll I'll 
may a culp of that. Uh, Darl and I were working  

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on the language and it got lost in a team's 
uh message that got deleted because of the new  

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policy where our team's messages get deleted. So, 
we had to start over and rewrite the motion. Um,  

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and we missed the July deadline for the July 
cycle. And then because we didn't have committee  

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of the whole in August, we were told to wait and 
bring it forward in September so that we could  

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follow the normal notice of motion process. So 
the intention had had actually been to bring it  

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forward in July. I do also want to clarify that 
the town hall meetings went on for 2 years. So  

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the first one had 3 years ago. Um but then they 
did continue uh till not that you know it wasn't  

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yesterday but they did continue uh until more 
recently than that. And uh part of this really  

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came together after the completion of the ward 
boundary uh review which only happened in the  

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spring. So, it really has been something that we 
were working on and contemplating and discussing  

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for a while and you and I did have a conversation 
about it uh when we were first talking about it,  

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although that was probably closer to two 
years ago. Thank you, uh, Marilena, please.  

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Council M, thank you uh for bringing up some 
of those issues of process and I and I wonder  

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um just in terms of the the mover and secondary. 
Is there any uh conversation with the existing  

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group that has advocated here to town hall and 
I know that that group has since expanded but  

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uh had there been any kind of interface with 
them. I I recognize that wasn't part of what you  

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had brought forward in terms of process but I was 
just I was just curious. Uh councelor Toms. Yeah,  

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there was some conversation. Um it's just been 
a a work in progress. that unfortunately got  

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delayed bringing it forward. Um we did reference 
agricultural in in the motion but it is so it is a  

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lot more than that. It goes into road maintenance, 
drainage, natural heritage areas, different parts  

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of the hamlets, different community interests 
in in the in the majority of the of the ward. I  

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think I think we're focusing on the agricultural 
piece, but it's definitely a lot more than that.  

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Thank you. Um I did not see who put up their hand 
first. I'm going to start with councelor Todd.  

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Uh thank you. Question to councelor 
Mink. Are you suggesting then that we  

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should have two committees, agricultural 
committee and a rural committee? Is that  

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is that a better way of structuring this? Uh 
absolutely. If if we are going to to do that  

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um uh agriculture and rural matters uh they're 
different matters. Um ag if I wish somebody had  

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spoken to me before this. Um we did have an 
ag rural committee years ago. um and bringing  

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agricultural community into that and having 
that agricultural voice and it it didn't succeed  

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uh because it intertwined agriculture and rural 
um as I said Ontario Federation of Agriculture has  

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said that it should be specifically agriculture 
you should not intertwine them and it should be  

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done through the North umberland Federation 
your local Federation of Agriculture they are  

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the guiders through that process you referred to 
in in the motion um Clarington. Clarington has a  

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representative on their board from the Durham 
Region um Federation of Agriculture on it.  

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Everybody in that committee must be an active 
farmer. They must belong to an organization.  

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It's not a rural committee. It's distinctly 
different um than than just that rural voice.  

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So just as a followup, so with this particular 
motion then if this one was distinctly for rural  

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advisory that would that would hit the marks 
for what you're looking at and then at another  

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date an agricultural one would come forward. Uh 
well yes but it's still not hitting that for me  

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because I don't believe that we should be deciding 
what the incoming council's advisory committees  

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should be. They're committees of council and 
I think that we have a report coming about  

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advisory committees and I think that time for 
those committees should come in the new term.

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Councelor Claire. Yeah, just a comment 
on on the uh comparison with the  

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uh rural rural focus group that they had I think 
they had called themselves. Uh many of those  

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uh individuals participated regularly in the 
Canton uh town hall conversation. So in fact  

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many of those voices were part of shaping 
the idea uh that has now come forward in  

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the notice of motion. And I would also like to 
recognize that there's a big difference between  

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delegations who come and stand at that podium 
and advisory committees that are recognized in  

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our decision-m structures that we you know are 
appointed by council where we refer things to  

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those committees. It's it's inside the building. 
it's inside the process as opposed to advocating  

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from the outside which they're currently doing. 
So I mean I I would be you know thrilled to to  

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hear from them uh whether they you know would be 
interested in participating but certainly those  

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that participated in those Canton conversations 
uh indicated that and and you know helped to shape  

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the idea as it came forward. I would also invite 
and be quite happy to see a friendly amendment  

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to the wording of the last two clauses of the 
motion because you will say you will notice that  

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this doesn't actually establish it. It directs 
staff to bring forward recommendations for a to  

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that would be having to be adopted by the next 
council. But I think we have a duty. We've been  

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learning for four years and if we did all of 
that work over many uh multiple years meeting  

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with people and talking I think it behooves us to 
put recommendations forward based on what we've  

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learned. The next council would be the one that 
would have to approve the terms of reference and  

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actually establish the committee. Um and if you 
wanted to add some language around consulting  

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with the Federation of Agriculture or anything 
as part of that staff review process I that would  

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be very welcomed. Thank you. Uh, Mayor Lena. Oh, 
you're you're good now. Okay. Uh, councelor Les,

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in my opinion, there is more than one issue at 
stake here and it's not the rural area isn't only  

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about or the rural advisory group isn't only 
about agriculture in my mind. Um I think the  

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keynote uh phrase that was used here earlier was 
that when we looked at the ward boundary review,  

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it's quite obvious that the rural area was not 
going to get more representation on council. So  

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uh I see absolutely no harm in setting 
up a rural advisory committee. I think  

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to try and pigeon hole only agriculture is is 
wrong because there's other issues they have.  

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Thank you, uh, councelor Mink. So, as a rural 
resident myself, I would like to ask, what issues  

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are you going to talk about that are not already 
covered by our departments and our existing  

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advisory committees? I am a rural resident 
and I'm I'm thinking rural roads, garbage,  

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which is county. I'm thinking about tax. uh like 
what what other issues are you going to actually  

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cover that is different than what your counselor 
would bring forward than what the budget would  

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bring forward than what staff would bring forward 
and the existing committees. What are those  

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topics? Councelor Ley you want to answer? Exactly 
the same issues that urban councelor has to face  

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on a day-to-day basis. anything from taxations and 
roads and tourism everything. It's all it's all  

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part parcel. Uh sure. So then we should have 
an urban advisory committee too. Okay. Okay.  

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Uh councelor Atridge first. Yeah. I think um I 
think one of the things or the benefit of of this  

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uh that I see is that we're often hearing from uh 
rural residents um that the issues that they face  

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are very different and many of our policies 
especially when it comes to land use planning  

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and the way in which we're uh uh budgeting for 
roads and so on. We do have a tendency to paint  

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the rural residents with a similar brush. Uh 
recognizing that there are two distinct areas  

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out there between the hamlets and uh and the 
agricultural. Um I think to give them a voice  

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and be able to come forward and advise council 
um on the issues that they're dealing with um  

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is a really smart move. Thank you, Mayor Lennena. 
So I'm listening to to the conversation here and  

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hearing all the the different perspectives and 
uh one thing that strikes me is that um because  

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those issues are so important for the way in which 
this council table uh operates and back to your  

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point uh councelor Mink there's there's something 
that could be potentially be lost when when it's  

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focused in on a committee and not consistently 
mainstreamed through all of the processes and  

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discussions at the council table. So, it's almost 
like any policy that we would want to have is that  

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we would want to ensure that every single issue 
that comes to this table is weighed against those  

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particular interests and I want to hear about 
them always at the table from the folks that  

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are representing the area. Uh I am curious though 
to see whether or not there could be more specific  

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kinds of committees on more um I would say 
tailored issues in the rural area that are ones  

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that are coming up or ones that are important and 
agriculture I think is is definitely one of those  

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kinds of issues. So although I really appreciate 
what the intent is um in this in this motion um  

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I'm wondering if a little bit more investigation 
needs to happen in terms of the processes and in  

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terms of the issues and in terms of ensuring 
that just because there's a committee that key  

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issues aren't just delegated to that committee and 
not being brought forward on a regular and more  

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consistent and systematic basis at this table. 
So, um I'm a big fan of mainstreaming these kinds  

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00:25:03,280 --> 00:25:09,360
of issues during uh discussions and potentially 
getting a little bit more information on some of  

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the concerns that uh councelor Mink is raising. 
Councelor Claire, I also uh I I I agree with your  

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uh comments uh Marilena around mainstreaming. I 
also would like to see environment mainstreamed  

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and accessibility mainstreamed uh and youth 
mainstreamed but we recognize that they're not  

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00:25:31,920 --> 00:25:37,920
which is why we have advisory committees to make 
sure that those perspectives are in fact coming  

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00:25:37,920 --> 00:25:44,240
forward and being considered when there may be 
gaps in our expertise or in our processes. So  

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00:25:44,240 --> 00:25:50,000
I think the purpose of advisory committees is 
to help with that mainstreaming as opposed to  

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working against it. Um but again I would invite 
uh friendly amendments to the language especially  

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those last couple of paragraphs because these 
kinds of questions could be part of that review.  

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So the idea of creating some sort of advisory 
committee to cover the rural area and these issues  

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00:26:08,320 --> 00:26:13,280
but maybe the recommendations come back from staff 
to suggest there should be more than one. Um,  

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I think that's exactly the kind of thing that 
could be contemplated through exact what this  

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00:26:17,440 --> 00:26:23,360
motion is asking for. And if there's wording that 
we can word, you know, add uh to make that more  

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explicit, um, I'd be happy to, uh, receive those 
suggestions. Thank you. Um, councelor Mink. Is  

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this something new or Okay, please. Yeah, I just 
wanted to say that I was anticipating that comment  

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that we don't mainstream heritage and but we 
don't elect counselors. We don't elect a heritage  

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counselor. We don't elect environmental counselor 
and accessibility counselor there. That's why  

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they're in a committee and that's why North Bay 
and Brighton and those committee those communities  

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00:26:48,640 --> 00:26:54,320
that elect at large have made in a committee. You 
are electing two rural counselors. So that's why  

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00:26:54,320 --> 00:27:01,840
it's distinctly different. Thank you. Um is there 
anything new to come up? If not, uh councelor  

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00:27:01,840 --> 00:27:06,800
Mink, you also had a motion there. Was it an 
amendment? I apologize. I don't remember it. Now,  

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00:27:06,800 --> 00:27:11,360
it was a motion to refer this to the next term of 
council with some direction of staff to refer to  

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the Northland Federation of Agriculture as well 
as the OFA and Omafra as appropriate. Okay. So,  

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00:27:17,040 --> 00:27:21,200
first I'm going to ask the mover in the secondary 
if they would like to discuss that yet. Go ahead,  

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00:27:21,200 --> 00:27:26,880
councelor CL. Would you consider adding that 
clause to the notice of motion as printed on  

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00:27:26,880 --> 00:27:35,120
the agenda that the review from staff include 
consultations with those two bodies explicitly?

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00:27:36,240 --> 00:27:44,960
Sorry, I I don't I don't agree with the motion. 
Notice a motion as it's written. Okay. So,  

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I think we've had enough discussion. So, 
what we're going to do um is we're going to  

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look at the motion that's on here first. We are 
going to vote on it. If it does not go through,  

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then we will then uh look at Councelor Mink's 
motion. So, uh we're going to be work working on  

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this motion right here. I'm going to ask the clerk 
to read it all out for us. I'm just kidding. It is  

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really long. I'm just joking everyone. We're not 
going to do that. That motion is on the agenda.  

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Uh so I'm going to call that to a vote. Uh all in 
favor and those opposed. And that has been passed.  

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00:28:22,000 --> 00:28:28,960
Moving on to item 5.2. Notice a motion regarding 
approval of formal delegations to external  

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organizations or other levels of government. This 
has been moved by councelor Atridge and seconded  

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00:28:34,640 --> 00:28:42,240
by councelor Holloway Woodwani. And if I could 
just ask the mover to introduce this please. Yeah,  

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00:28:42,240 --> 00:28:48,080
thank you very much. I'd be happy to. So uh this 
motion came forward uh as a response to uh the  

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delegations that went to uh AMO earlier this year. 
So some folks would know that uh each year um the  

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association of municipalities of Ontario uh allow 
delegations to come forward u from municipalities.  

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00:29:01,360 --> 00:29:07,280
These delegations are typically meant to be 
able to ask for resources and uh and support  

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00:29:07,280 --> 00:29:11,520
um from the municipalities. It's a it's a great 
opportunity for us to be able to champion things  

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00:29:11,520 --> 00:29:17,920
that are going on in the community. Um often 
times um communities will have policies around  

288
00:29:17,920 --> 00:29:23,440
these so that uh council is involved in those 
delegations. They know the delegations that  

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00:29:23,440 --> 00:29:29,360
are going forward. We don't have uh one of those 
policies in place. The municipal act uh which it  

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00:29:29,360 --> 00:29:36,960
governs municipalities um it provides that uh we 
should have you know the role of council is to  

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00:29:36,960 --> 00:29:42,400
develop and evaluate the policies of municipality 
and uh and of course the municipality should be uh  

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00:29:42,400 --> 00:29:47,840
representing and carrying positions that the 
council has adopted. So it's good governance  

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00:29:47,840 --> 00:29:54,080
uh for the um for the council to be included 
in the delegation so that we know what is going  

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00:29:54,080 --> 00:29:58,720
forward so we know what is being asked on our 
behalf um and it's also good governance to be able  

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00:29:58,720 --> 00:30:06,480
to support that. So um this particular motion was 
brought forward uh by myself and councelor CLA um  

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00:30:06,480 --> 00:30:11,600
really to establish the policy around that so that 
uh two things will happen. one when delegations  

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00:30:11,600 --> 00:30:16,320
are going forward the public obviously will have 
some visibility to what those delegations are  

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00:30:16,320 --> 00:30:25,120
uh and secondly council uh has also visibility to 
it um and can participate in that process. Thank  

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00:30:25,120 --> 00:30:33,680
you the seconder. Yeah, thank you. Um and I yeah I 
appreciated uh councelor Todd that you uh reaching  

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00:30:33,680 --> 00:30:39,680
out to ask me to second this one as well. Um and 
I do also want to acknowledge that um I did have  

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00:30:39,680 --> 00:30:45,360
some uh brief exchange with Maril Lennena after 
the August uh council meeting as well where we  

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00:30:45,360 --> 00:30:52,640
also contemplated uh as whether a policy of this 
nature uh would be helpful to avoid any future  

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00:30:52,640 --> 00:30:58,000
confusion uh around uh these delegations. So I 
think to me it's fairly straightforward. Um I  

304
00:30:58,000 --> 00:31:03,280
think the idea uh makes sense. It's aligned 
with the municipal act. Um, and it's not  

305
00:31:03,280 --> 00:31:07,680
uh I just want to be clear like this is not to 
say staff talk with other levels of government and  

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00:31:07,680 --> 00:31:13,840
stuff as part of regular course of operations all 
the time. It's not to say that council interferes  

307
00:31:13,840 --> 00:31:19,120
with any of that. But just when it comes to 
official policy positions of the municipality,  

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00:31:19,120 --> 00:31:24,720
those per the municipal act are set by council. 
And so this just clarifies that that includes um  

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00:31:24,720 --> 00:31:33,280
requests or positions taken through these sorts of 
uh delegation processes as well. Uh, Mayor Elena.  

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00:31:33,280 --> 00:31:38,560
Uh, thank you, Councelor Claire, for acknowledging 
that because I do believe that I put into an email  

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00:31:38,560 --> 00:31:45,280
to you right after we had a meeting that it would 
be a very good idea to create a policy on all  

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00:31:45,280 --> 00:31:53,040
future AMO and Roma delegations. So, uh, good to 
see that that's a part of, uh, this motion coming  

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forward. But as I, as I read this motion, um, I'm 
reading that it's something far broader. I'm to to  

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00:32:00,240 --> 00:32:08,400
be very clear, I'm I'm absolutely 100% supportive 
of a motion around delegations because I'm the one  

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00:32:08,400 --> 00:32:16,240
that suggested it in the email. Um but there's a 
more broader conversation in this motion that um  

316
00:32:16,240 --> 00:32:25,360
I'd like to have a discussion about or to get some 
clarity on. Uh councelor lees. Okay. Yeah. I I I  

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00:32:25,360 --> 00:32:34,320
find that uh this is very uh contradictory for the 
second part of the motion whereby we are limiting  

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the ability of our CAO or staff to conduct 
the business of the municipality and we say  

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00:32:43,120 --> 00:32:52,880
uh we need council has to provide their input and 
approval before um the CAO or the municipality can  

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00:32:52,880 --> 00:32:58,960
can can agree to any agreement, letter, position 
statement, advancing a position on a matter of  

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00:32:58,960 --> 00:33:04,640
policy, planning, land use, finance or strategic 
direction. There is nothing else that they they  

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00:33:04,640 --> 00:33:11,120
deal with except those things. So if we put the 
handcuffs on um that doesn't work, you know,  

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00:33:11,120 --> 00:33:18,320
we govern they they they they're operational. 
But in the next paragraph down, you say and  

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00:33:18,320 --> 00:33:23,440
further that the policy provide that advanced 
council approval is not required where the matter  

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00:33:23,440 --> 00:33:28,400
falls within the authority already delegated. 
So are we black or are we white? You know,  

326
00:33:28,400 --> 00:33:34,640
like what's going on, council? Yeah, thank you for 
pointing that out because I can explain that. Um,  

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00:33:34,640 --> 00:33:38,960
and it's exactly to deal with the issue that 
you were talking about about handcuffing people.  

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00:33:38,960 --> 00:33:44,400
So uh obviously as a council we have already 
delegated authority on many many issues to  

329
00:33:44,400 --> 00:33:50,720
uh to the CIO. The CIO works on behalf of us in 
in other areas. Um it's not to handcuff them.  

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00:33:50,720 --> 00:33:55,200
That's why that paragraph is in there. in the 
previous paragraph uh when we're talking about  

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00:33:55,200 --> 00:34:02,320
what it actually does uh uh uh you know what what 
it actually does refer to part A of that which is  

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00:34:02,320 --> 00:34:06,960
when making a formal delegation on behalf of the 
municipality to another level of government an  

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00:34:06,960 --> 00:34:12,240
agency or crown corporation of another level 
of government or external organization so  

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00:34:12,240 --> 00:34:17,280
it's really tight along that so it's only under 
those situations that this would actually uh come  

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00:34:17,280 --> 00:34:21,760
into play anything else the CEO is welcome to go 
ahead and do because we delegated that authority  

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00:34:21,760 --> 00:34:26,400
What we're saying is if you're going to make a 
formal delegation on behalf of this municipality  

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00:34:26,400 --> 00:34:31,440
or another level of government, we should 
know about it and that is good governance.  

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00:34:31,440 --> 00:34:40,000
Councelor Le, I'd be very happy with that. 
Leaving part A in and taking B out entirely.

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00:34:40,000 --> 00:34:45,520
Thank you. Uh anything else from council right 
now? Uh I'm going to give staff an opportunity  

340
00:34:45,520 --> 00:34:53,760
as this also has a lot. So, I'm going to ask 
does staff have any questions or comments? I'm  

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00:34:53,760 --> 00:34:58,400
seeing the clerk. So, thank you very much 
uh Mr. Chair and and thank you thank you  

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00:34:58,400 --> 00:35:01,920
uh councelor Atridge for bringing this forward. 
You and I have had some discussions around it and  

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00:35:01,920 --> 00:35:06,480
uh you know I have shared uh in accordance with 
our procedure bylaw when notices of motion are  

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00:35:06,480 --> 00:35:11,280
brought forward by members of council they are 
circulated to staff for review and you know  

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00:35:11,280 --> 00:35:15,600
which was which was done in this case and and 
you know staff did uh did flag some questions  

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00:35:15,600 --> 00:35:21,200
that they had which I have shared with counselor 
as well. So um I also did want to provide some  

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00:35:21,200 --> 00:35:26,000
information that uh I think staff are seeking 
just in terms of clarity because there are  

348
00:35:26,000 --> 00:35:31,360
um some outstanding questions with respect 
to how a policy like this would be would be  

349
00:35:31,360 --> 00:35:36,800
uh executed. So we are seeking some clarity 
there. So, um, we did also I also wanted to  

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00:35:36,800 --> 00:35:41,920
advise council just due to the the nature of some 
of the wording that was in this uh in this motion  

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00:35:41,920 --> 00:35:48,080
that I did consult with our integrity commissioner 
uh because we because staff had identified certain  

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00:35:48,080 --> 00:35:53,920
questions to me related to whether the motion 
was intended to establish a process specifically  

353
00:35:53,920 --> 00:36:00,080
for formal delegations to organizations like 
AMO and Roma which is currently the primary  

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00:36:00,080 --> 00:36:04,720
uh formal delegation that is being undertaken by 
the municipality. Um based on the feedback that  

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00:36:04,720 --> 00:36:09,600
I received from our integrity commissioner, you 
know, one of the things that staff do recommend to  

356
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uh to council would be to potentially 
clarify what a formal delegation is,  

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00:36:13,840 --> 00:36:18,320
which I think that you know, uh councelor Atrich 
has done through this motion. Um but also identify  

358
00:36:18,320 --> 00:36:25,200
what an external agency is, right? The other thing 
that uh staff have identified is that clause B  

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uh could be potentially problematic as it does 
go beyond the signing of any formal agreements.  

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00:36:30,560 --> 00:36:35,280
Uh typically formal agreements are approved 
by council through a formal bylaw or through  

361
00:36:35,280 --> 00:36:39,840
a resolution. This has been our practice. It's 
that what's enshrined in the in the municipal  

362
00:36:39,840 --> 00:36:45,040
act and that is what we that is what we do when 
we need council to give us the authority to sign  

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00:36:45,040 --> 00:36:51,120
any formal and binding agreements. There's one on 
the agenda tonight. Right. Um in this case uh with  

364
00:36:51,120 --> 00:36:56,960
respect to the particular motion as it is stated 
it states that prior council approval be provided  

365
00:36:56,960 --> 00:37:03,280
for any letter position statement advancing the 
position of the municipality on a matter of policy  

366
00:37:03,280 --> 00:37:10,560
planning land use finance or strategic direction. 
So this see to us when staff were reviewing seemed  

367
00:37:10,560 --> 00:37:14,880
contradictory to the language in the motion that 
states that the intention of the motion is for it  

368
00:37:14,880 --> 00:37:20,400
to be a policy related to formal delegations. So I 
I would say like there is just some confusion from  

369
00:37:20,400 --> 00:37:26,720
a staff perspective as to what the what would be 
what council would be seeking uh in terms of this  

370
00:37:26,720 --> 00:37:31,120
direction and I I perhaps the CEO could provide 
some more clarity about the discussions he's had  

371
00:37:31,120 --> 00:37:36,800
with the SLT uh to the CEO through your chair. 
Yeah, I appreciate the opportunity. Thank you for  

372
00:37:36,800 --> 00:37:43,520
bringing this forward council councelor Aloyani. 
Um we understand the need for you know having  

373
00:37:43,520 --> 00:37:47,200
council going into delegations. I think the only 
two formal delegations that we actually do are  

374
00:37:47,200 --> 00:37:53,520
AMO and Roma. Um and I don't believe in the last 3 
years of the council's term that delegations have  

375
00:37:53,520 --> 00:37:58,320
ever come to council. Uh so this would be a new 
a new endeavor that we're undertaking. Understand  

376
00:37:58,320 --> 00:38:04,240
that. I think the senior leadership's team concern 
is the the broad definition that's on the table.  

377
00:38:04,240 --> 00:38:10,160
Deep broad if if the intent was formal delegations 
particularly AMO and Roma that would be the focus.  

378
00:38:10,160 --> 00:38:15,280
Um the the and I'm talking on all staff. I know 
there's comments about the CEO, but all staff  

379
00:38:15,280 --> 00:38:19,920
interact with levels of government. So, let's be 
clear, it's the entire senior leadership team. Uh  

380
00:38:19,920 --> 00:38:23,920
the intent is through the municipal solicitor 
is looking at the delegated authority bylaw,  

381
00:38:23,920 --> 00:38:29,520
which was last done in 2020. It's out of date. 
It was a time before there was even CEO in this  

382
00:38:29,520 --> 00:38:34,720
organization. uh we did not we made the decision 
to punch it to the new the new council because we  

383
00:38:34,720 --> 00:38:40,560
want to seek their input on that um and have their 
input before we craft a delegated authority bylaw  

384
00:38:40,560 --> 00:38:45,840
and update the one because it's extremely out of 
date right now. The other concern too I think is  

385
00:38:45,840 --> 00:38:52,160
the uh quarterly reporting as well which is if a 
significant staff time and it goes beyond it goes  

386
00:38:52,160 --> 00:38:58,720
it it requests as well to quarterly report when 
we executed something i.e. like a budget. If we  

387
00:38:58,720 --> 00:39:04,480
did if we had approval in the budget process and 
then staff signed off a director or CEO signed  

388
00:39:04,480 --> 00:39:08,000
off on a capital budget, we'd have to report 
that back that we used our delegated authority,  

389
00:39:08,000 --> 00:39:11,680
which seems that's sort of the way the language 
we're interpreting. I think that's the way the  

390
00:39:11,680 --> 00:39:16,080
integrity commissioners interpret as well. So I 
I think that's just staff's concern is getting  

391
00:39:16,080 --> 00:39:23,040
seeking clarity and tightening the scope and and 
not such a broad scope. Um Mayor Lennena first  

392
00:39:23,040 --> 00:39:32,640
and then councelor Atridge. So, uh, just going 
back to, um, some of the discussions, uh, here,  

393
00:39:32,640 --> 00:39:37,840
uh, and also just reflecting back on some things 
that we've talked about at this council table,  

394
00:39:37,840 --> 00:39:44,720
which is the use of really clear language and 
avoiding a lot of, um, detail or jargon that's  

395
00:39:44,720 --> 00:39:52,000
not understandable. So, if there's parts of this 
motion that are raising concerns for staff or not  

396
00:39:52,000 --> 00:39:58,400
understandable or vague to the point where we're 
needing to get some clarification, I wonder why  

397
00:39:58,400 --> 00:40:08,560
not just put forward a motion around Roma and AMO 
delegations in very simple language and if there's  

398
00:40:08,560 --> 00:40:15,200
other considerations that go beyond that. Again, 
I I would go back to something that councelor Mink  

399
00:40:15,200 --> 00:40:24,320
was saying. Uh this is something that I would not 
be comfortable um bringing to this table before  

400
00:40:24,320 --> 00:40:31,840
a new council had an opportunity to talk through 
these issues because it could fundamentally change  

401
00:40:31,840 --> 00:40:40,080
some staff council relations. And I'm I'm not here 
to comment on whether or not which direction that  

402
00:40:40,080 --> 00:40:45,840
should should go in, but I certainly don't think 
it's something that a we should be suggesting  

403
00:40:45,840 --> 00:40:51,760
for a new council. And I certainly don't think 
that a new council can get their legs under them  

404
00:40:51,760 --> 00:40:59,680
uh by January to be contemplating this. But I do 
very strongly believe that we need a policy on  

405
00:40:59,680 --> 00:41:05,840
delegations which we haven't had. And we haven't 
had it largely because the municipality has fallen  

406
00:41:05,840 --> 00:41:13,520
really short in previous years in bringing forward 
delegations and succeeding in delegations. So  

407
00:41:13,520 --> 00:41:19,360
we're a bit of a victim of our success this time 
around. I think it's a great opportunity to set  

408
00:41:19,360 --> 00:41:27,040
a policy on this and the rest of it raises a lot 
of questions and concerns and clearly also among  

409
00:41:27,040 --> 00:41:35,920
um senior leadership and I think we need to 
listen to those concerns. Council uh thank  

410
00:41:35,920 --> 00:41:40,640
you for that. Um Madame Mayor earlier in we were 
talking about this you had mentioned that there  

411
00:41:40,640 --> 00:41:45,040
was language in here you were concerned with. Um, 
which language or which paragraphs specifically  

412
00:41:45,040 --> 00:41:52,880
were you concerned with? And are there some 
friendly amendments you'd like to make? Uh, I'm  

413
00:41:52,880 --> 00:41:59,520
I'm suggesting my concerns with a extraordinarily 
long and wordy motion. Why not just put a motion  

414
00:41:59,520 --> 00:42:07,680
on the table around the delegations that are going 
to AMO and Roma and responding to the community's  

415
00:42:07,680 --> 00:42:17,360
ask of us to be more clear and less jargony and 
less detailed in our intent. Councelor Claire,  

416
00:42:17,360 --> 00:42:25,760
um I think I I I appreciate where you're coming 
from, but I think limiting it to just AMO and Roma  

417
00:42:25,760 --> 00:42:32,800
would be a mistake because the reason I believe we 
got 11 delegations at AMO this year is because of  

418
00:42:32,800 --> 00:42:38,320
the proposed OPG project at Wesleyville and the 
focus, the spotlight that is being shone on Port  

419
00:42:38,320 --> 00:42:44,320
Hope. And I think from what I can see there are 
more meetings happening uh with the provincial  

420
00:42:44,320 --> 00:42:50,240
government in particular but also with the federal 
government around PHAI. So this idea that we are  

421
00:42:50,240 --> 00:42:56,480
making having these meetings and having formal 
delegations to me actually is happening far beyond  

422
00:42:56,480 --> 00:43:01,680
uh just those two conferences. So I wouldn't want 
to narrow the scope down to just that. I think  

423
00:43:01,680 --> 00:43:08,640
anytime any member uh you know of staff or council 
is speaking with another level of government they  

424
00:43:08,640 --> 00:43:14,480
are speaking on behalf of the municipality and 
conversation and asking questions and seeking  

425
00:43:14,480 --> 00:43:20,160
information is one thing. I don't think the the 
motion contemplates restricting that. But when  

426
00:43:20,160 --> 00:43:26,080
a position a policy position is taken and it's 
printed on our letterhead with our logo on it,  

427
00:43:26,080 --> 00:43:31,040
it is assumed by I would by those stakeholders 
and those other levels of government that it's  

428
00:43:31,040 --> 00:43:35,760
the position of the municipality and according to 
the municipal act that can only be established by  

429
00:43:35,760 --> 00:43:40,480
council. So if it hasn't already been established 
by council, it should come to council for  

430
00:43:40,480 --> 00:43:45,760
council's consideration before that delegation 
is made. So, I I I'm okay with reducing it and  

431
00:43:45,760 --> 00:43:50,480
I'm certainly I would I won't speak for councelor 
Todd, but I have no issue with removing clause B  

432
00:43:50,480 --> 00:43:56,000
altogether because that seems to be where a lot 
of the uh concerns are focused and and thank you  

433
00:43:56,000 --> 00:44:03,760
councelor Les for for pointing that out as well. 
Mayor Lena, so just on on that point and uh and  

434
00:44:03,760 --> 00:44:09,840
look, I it's what I'm saying is uh I'm really 
comfortable getting that lowhanging fruit over  

435
00:44:09,840 --> 00:44:15,600
the line. I think there's a lot more here that's 
being raised that requires a lot of thoughtful  

436
00:44:15,600 --> 00:44:23,040
discussion, comment, report and consideration. 
And also just I want more clarity around the  

437
00:44:23,040 --> 00:44:28,960
position of of staff versus council because 
there is a clause here. We know it's it's it's  

438
00:44:28,960 --> 00:44:33,520
very difficult to say when a member of council is 
communicating in their own capacity on behalf of  

439
00:44:33,520 --> 00:44:39,200
the municipality just as much as for example it's 
difficult for me to distinguish when I'm at county  

440
00:44:39,200 --> 00:44:45,360
table uh speaking on behalf of North Humberland 
County or the municipality of Port Hope. And so  

441
00:44:45,360 --> 00:44:52,080
these are really really important issues. I think 
they require a lot of careful thought and we do  

442
00:44:52,080 --> 00:45:00,960
need to have absolute um clarity. I think this is 
a important motion in terms of the the idea that  

443
00:45:00,960 --> 00:45:07,840
that it's setting, but I think that it needs to 
be done in a careful step-wise way. And I think  

444
00:45:07,840 --> 00:45:13,200
that's going to require a little bit more time to 
make sure that there aren't any inconsistencies.  

445
00:45:13,200 --> 00:45:20,560
And also I really want to make sure that our 
senior leadership team is comfortable with what  

446
00:45:20,560 --> 00:45:27,040
is being laid out here and that full consultation 
and maybe maybe we should have a workshop on this  

447
00:45:27,040 --> 00:45:34,560
between council and staff for a future council. 
I think that that that um template has been  

448
00:45:34,560 --> 00:45:40,720
set into motion in a really positive way and it 
could be an opportunity for more of that kind of  

449
00:45:40,720 --> 00:45:47,520
um staff council conversation. Councelor Todd. Uh 
thank you and I appreciate those comments. Um now  

450
00:45:47,520 --> 00:45:53,760
the motion does uh state that um we are directing 
the CO to develop for council's consideration a  

451
00:45:53,760 --> 00:45:59,040
policy. So uh that will be discussed in 
the next term of council. Uh this is not  

452
00:45:59,040 --> 00:46:03,840
the policy. Um so I appreciate that you want 
to be able to give that to the next council.  

453
00:46:03,840 --> 00:46:10,240
I believe the motion's already pointing to that. 
Um you had some concerns about the paragraph of  

454
00:46:10,240 --> 00:46:14,480
uh member of council communicating in their own 
capacity. Um is there a friendly amendment that  

455
00:46:14,480 --> 00:46:18,880
you'd like to do on that paragraph uh that would 
satisfy you? And again recognizing that this is  

456
00:46:18,880 --> 00:46:24,480
not the policy. This is simply directing staff 
to come forward with that uh fulsome policy that  

457
00:46:24,480 --> 00:46:31,520
you're speaking of. And I think I I go back to 
my original concern um uh councelor Atridge,  

458
00:46:31,520 --> 00:46:39,360
which is I don't think that January 19th, 2027 is 
a realistic timeline to be asking for this kind of  

459
00:46:39,360 --> 00:46:46,880
report to come in, especially if there's going to 
be a significant turnaround in in council. I think  

460
00:46:46,880 --> 00:46:53,520
um at least I can speak from my own experience. It 
certainly took longer than a month and a half to  

461
00:46:53,520 --> 00:46:59,440
uh get the training and understanding of where 
things were mo moving and so I I don't think that  

462
00:46:59,440 --> 00:47:08,080
that is a realistic or wise uh timeline. Um so 
to that I appreciate that. Do you have a timeline  

463
00:47:08,080 --> 00:47:14,960
that you're suggesting? Well, I you know, I think 
realistically it probably should come somewhere in  

464
00:47:14,960 --> 00:47:22,960
Q2 of 2027 to allow new council to get their legs 
under them and also to have further, you know,  

465
00:47:22,960 --> 00:47:29,920
discussions and input on this to make sure that 
it comes out right. And having said that though,  

466
00:47:29,920 --> 00:47:34,080
I I'm also cognizant of the fact that 
there are Roma delegations in January,  

467
00:47:34,080 --> 00:47:41,040
which is why my comfort level was to start with 
the Roma and AMO delegations and then to punt some  

468
00:47:41,040 --> 00:47:47,120
of this for a later date that is more carefully 
contemplated. Councelor T. Yeah, thank you. I  

469
00:47:47,120 --> 00:47:51,920
think exactly what you're pointing to, Madame 
Mayor, is exactly the reason why we want to make  

470
00:47:51,920 --> 00:47:56,560
sure that this is coming out as soon as possible. 
the gravity of the uh projects that are coming  

471
00:47:56,560 --> 00:48:03,360
towards the future council. Um this is going to 
be able to ensure that they are involved in those  

472
00:48:03,360 --> 00:48:10,720
delegations. Um so I think urgency is a bit of a 
of a matter here. Um I appreciate you know you're  

473
00:48:10,720 --> 00:48:15,040
projecting that maybe the next council is not 
going to be able to comprehend it. Um but I think  

474
00:48:15,040 --> 00:48:22,160
uh you know if staff takes it through um they'll 
be able to look at it and put it into place. Uh,  

475
00:48:22,160 --> 00:48:30,320
mayor first I think I apologize uh to the CEO. 
So just just briefly um you know we keep talking  

476
00:48:30,320 --> 00:48:35,360
policy a policy and put in place. We are governed 
by the delegated authority bylaw and that is what  

477
00:48:35,360 --> 00:48:39,280
we are trying to bring back to council the future 
council not another policy write a policy and  

478
00:48:39,280 --> 00:48:43,360
then come back and do a delegated authority 
bylaw. The delegated authority by bylaw is  

479
00:48:43,360 --> 00:48:48,240
the author authoritative piece of document that 
that staff follows. I think we're feeling a bit  

480
00:48:48,240 --> 00:48:54,000
of redundancy here. I don't disagree with you if 
you prefer AMO Roma delegations or the two formal  

481
00:48:54,000 --> 00:49:00,000
delegations. There is concern among staff really 
the pinpointing the term formal delegations does  

482
00:49:00,000 --> 00:49:05,440
that mean desk uh director McAdams can't talk to 
an upper level government like the county to take  

483
00:49:05,440 --> 00:49:09,840
a position whether you know that's that's the 
ambiguity in the language that we're concerned  

484
00:49:09,840 --> 00:49:17,840
about. Council Claire, I mean, I'm struggling a 
little bit with that concern because the municipal  

485
00:49:17,840 --> 00:49:25,120
act is clear. Council sets policy. So, none of 
us should be taking a policy position that has  

486
00:49:25,120 --> 00:49:30,720
not been a council policy position at all. 
Right? So, it shouldn't matter whether it's  

487
00:49:30,720 --> 00:49:36,560
a formal delegation or which level of government. 
If it's not a policy of council, it's not a policy  

488
00:49:36,560 --> 00:49:41,600
of the municipality. And so, it shouldn't be 
communicated. And there's a as I said there's a  

489
00:49:41,600 --> 00:49:47,920
big difference between conversation and questions 
and conversation and working towards something. I  

490
00:49:47,920 --> 00:49:53,280
think we can recognize the difference between you 
know it is the policy of the municipality or it  

491
00:49:53,280 --> 00:49:58,800
is the the wishes of the municipality that we do 
something you know when you're speaking on behalf  

492
00:49:58,800 --> 00:50:03,840
of the municipality those policy positions should 
be set by council. Like that's not a delegation  

493
00:50:03,840 --> 00:50:10,320
of authority bylaw issue. That's a municipal act 
issue. So, I think if you if staff feel that the  

494
00:50:10,320 --> 00:50:14,800
delegation of authority bylaw is the correct place 
to accomplish this policy and it doesn't need  

495
00:50:14,800 --> 00:50:23,040
another document, I have no I have no issue with 
that. Um, but I think it is important given how  

496
00:50:23,040 --> 00:50:29,280
the frequency of those discussions and the, you 
know, implications of those discussions, right?  

497
00:50:29,280 --> 00:50:34,240
We're dealing with bigger issues now. Um, I think 
it's really important that we get this nailed  

498
00:50:34,240 --> 00:50:40,640
down and it's very clear for everyone and for the 
public uh to have that sense of of confidence. Um,  

499
00:50:40,640 --> 00:50:46,320
and I agree, you know, it January is very early 
for a new council uh to be able to contemplate  

500
00:50:46,320 --> 00:50:52,400
this, which is why I think it's our responsibility 
to do so today. Um, because we have learned a lot  

501
00:50:52,400 --> 00:50:57,680
over four years and it's taken us four years to 
realize that we needed such a policy. So, let's  

502
00:50:57,680 --> 00:51:02,800
not give make the next council have to do all of 
that learning before we actually take action on  

503
00:51:02,800 --> 00:51:12,160
this. Thank you. Um, Marilena, and and it's uh 
for those very reasons of getting it right that  

504
00:51:12,160 --> 00:51:19,760
uh I'm suggesting that due diligence is is done 
here. And I I do I am concerned when the clerk's  

505
00:51:19,760 --> 00:51:27,120
saying that the ethics commissioner has some uh 
observations about the overreach on this kind  

506
00:51:27,120 --> 00:51:34,320
of motion or the the uncleararity around some 
of this. So, uh, I I would like to see whether  

507
00:51:34,320 --> 00:51:42,320
or not we can get to a place a of clarity and 
b of realistic timelines on this and maybe an  

508
00:51:42,320 --> 00:51:50,480
interim timeline to deal with the delegation 
of Roma that comes early in January. Okay. Uh,  

509
00:51:50,480 --> 00:51:55,840
so before we continue on, um, as this discussion 
is starting to go quite long and almost repeating  

510
00:51:55,840 --> 00:52:00,240
itself at times, so I don't want it to continue 
to repeat itself. So if you have something new,  

511
00:52:00,240 --> 00:52:05,760
but otherwise I think that it's time for us 
to either call a vote on this one or we start  

512
00:52:05,760 --> 00:52:11,920
um you know condensing things down. So councelor 
Atridge. Thank you. Uh something new. Um question  

513
00:52:11,920 --> 00:52:16,720
of the clerk. Would you please point out what the 
integrity commissioner had challenges with? Um  

514
00:52:16,720 --> 00:52:21,760
maybe we can look at some of the passages in this. 
Uh the integrity commissioner specifically pointed  

515
00:52:21,760 --> 00:52:29,120
to clause B uh in terms of the the the it being 
uh contradictory to uh contradictory what the  

516
00:52:29,120 --> 00:52:34,240
original attention was with respect to the formal 
delegations and what their intention was from a  

517
00:52:34,240 --> 00:52:38,560
staff perspective. I think that there was some 
confusion uh related to some of the other items  

518
00:52:38,560 --> 00:52:45,120
that I had noted before. Okay. So uh so what I'm 
hearing here is that potentially for uh B. So, I'm  

519
00:52:45,120 --> 00:52:49,680
going to ask the mover and seconder. Are we okay 
with the crossing that one out? Okay. So, we're  

520
00:52:49,680 --> 00:52:56,000
going to do that right now. Okay. So, moving on to 
anything else. Does anything else is anything else  

521
00:52:56,000 --> 00:53:01,920
on here that uh anyone from council would like 
to speak to before I go back to staff? Uh, Mayor  

522
00:53:01,920 --> 00:53:06,720
Lena, and then staff will have their opportunity 
after. I think it's just the dates. Um, I think  

523
00:53:06,720 --> 00:53:12,320
I' I'd like to see a date that corresponds to the 
the Roma delegation in particular because we know  

524
00:53:12,320 --> 00:53:19,520
that's January, but I think that we need to have a 
a a longer timeline on this to do the the careful  

525
00:53:19,520 --> 00:53:26,800
due diligence that's u that's actually required. 
Okay, I appreciate that. Um, councelor Claire,  

526
00:53:26,800 --> 00:53:31,920
um, would it be possible I'm looking at the 
CEO, um, I mean, uh, to my question is to you  

527
00:53:31,920 --> 00:53:36,480
if you have a proposal for a more reasonable 
date or maybe it's for the solicitor, uh,  

528
00:53:36,480 --> 00:53:41,360
who's working on the delegation of authority 
bylaw, but we have done before is in these  

529
00:53:41,360 --> 00:53:47,440
cases where a piece of policy work isn't going 
to be completed before something else happens,  

530
00:53:47,440 --> 00:53:52,640
we have just had it sort of stated on the record. 
So would it be possible to just have it stated on  

531
00:53:52,640 --> 00:53:58,480
the record that for yes we council's concerns are 
heard and the ROM delegations will be presented  

532
00:53:58,480 --> 00:54:03,440
to the next council and then we can give ourselves 
a little bit more time uh to make whatever policy  

533
00:54:03,440 --> 00:54:08,400
changes uh staff would bring forward and I'll 
pass that over to the CEO chair. Yeah, I mean  

534
00:54:08,400 --> 00:54:12,640
in in my mind we've heard it loud and clear. I'm 
not sure necessary this motion this motion is even  

535
00:54:12,640 --> 00:54:18,240
necessary because we will 100% be coming back to 
council. There will be a you know a slight nuance  

536
00:54:18,240 --> 00:54:23,040
to that as well whether that comes open or closed 
because these are some of these are negotiations.  

537
00:54:23,040 --> 00:54:28,000
Uh we are competing for resources against 443 
other municipalities. We don't want to tip our  

538
00:54:28,000 --> 00:54:32,880
hand. We don't the province watches these videos 
and we really want to be in a good negotiating  

539
00:54:32,880 --> 00:54:37,840
position. Um I think I think the concern too 
and I thank you for striking clause B because  

540
00:54:37,840 --> 00:54:42,560
we that is our role is to advance the position of 
the municipality whether it's planning, finance,  

541
00:54:42,560 --> 00:54:47,280
strategic direction. Um that is the concern 
and you know part of my role in my extension  

542
00:54:47,280 --> 00:54:53,840
of staff in the municipal act is to do research 
and that research requires uh negotiating having  

543
00:54:53,840 --> 00:54:58,880
conversations taking a position. It may not be the 
position that we want council to land on. It might  

544
00:54:58,880 --> 00:55:04,160
be a preliminary position but we are well informed 
to come back to council and advise them properly  

545
00:55:04,160 --> 00:55:08,800
and and if we feel like our hands are tied not 
be able to do those conversations because we had  

546
00:55:08,800 --> 00:55:13,440
to get approval because this was our negotiating 
position it's going to hinder us. So appreciate  

547
00:55:13,440 --> 00:55:18,640
that portion of it. I do want to raise though 
I am I am staff are are very concerned because  

548
00:55:18,640 --> 00:55:23,360
it's not just the CO it will be by extension the 
senior leadership team the quarterly reporting of  

549
00:55:23,360 --> 00:55:29,760
the use of this that's extensive staff time that's 
going to be costly um to you know track that every  

550
00:55:29,760 --> 00:55:33,360
nuance that comes out of her mouth is that does 
that fit the bylaw does that not fit the bylaw  

551
00:55:33,360 --> 00:55:39,680
I think that is a big concern and the quarterly 
reporting I do provide CEO updates every 3 months  

552
00:55:39,680 --> 00:55:45,600
uh those last five to six hours never mind the 
several hours of prep that I I I I I bring forth  

553
00:55:45,600 --> 00:55:49,280
everything that's going on and that I've been 
working on all my activities. Uh it could be part  

554
00:55:49,280 --> 00:55:54,800
of that as well. So, um yeah, just a bit concerned 
about the reporting requirements of every quarter.  

555
00:55:54,800 --> 00:55:57,760
I appreciate that. I'm glad that you just brought 
that up because it was going to be the next thing  

556
00:55:57,760 --> 00:56:03,760
that I asked everybody about is that because that 
was already brought up. So, um yes, absolutely.  

557
00:56:03,760 --> 00:56:08,240
the council right there. I I appreciate and 
thank you for raising that cuz you you not  

558
00:56:08,240 --> 00:56:13,760
only provide the quarterly uh reports on council 
direction that comes onto our agenda quarterly,  

559
00:56:13,760 --> 00:56:18,720
but you do also provide those reports. I'll admit 
I'm responsible for the quarterly language that  

560
00:56:18,720 --> 00:56:25,200
was not um in councelor Todd's original language. 
I I chose quarterly because my my thought was that  

561
00:56:25,200 --> 00:56:30,320
that would make it easier um because it could just 
simply be rolled into the quarterly updates that  

562
00:56:30,320 --> 00:56:36,720
you already do. But if that's too frequent um you 
know certainly amendable to amend that but that  

563
00:56:36,720 --> 00:56:40,640
was my intention. So through through your chair. 
Yeah. Yeah. It's remember it's not just the CEO  

564
00:56:40,640 --> 00:56:44,720
it's all the senior leadership team that this 
is pointing towards right. So that is a fairly  

565
00:56:44,720 --> 00:56:50,400
ownorous task for all of us. I appreciate that. 
Uh councelor Mink. Yeah. So just to wrap this  

566
00:56:50,400 --> 00:56:56,320
back up to what you said councelor Adam um are 
at this point are we ready to move forward with  

567
00:56:56,320 --> 00:57:03,200
a resolution? I do want to support what the mayor 
has said about at least Q2 at minimum. I looked at  

568
00:57:03,200 --> 00:57:08,720
the calendar. It came last council meeting I think 
uh for the new council. It's it's quite heavy um  

569
00:57:08,720 --> 00:57:16,400
just for the council alone um to understand what 
their role is. So Q2 at a minimum I think there  

570
00:57:16,400 --> 00:57:23,440
has to be some level of trust in our staff uh that 
they're hearing this conversation. Um so I mean  

571
00:57:23,440 --> 00:57:30,800
I'm ready to move forward with this. I'm ready to 
take out that clause B. Um, Q2 at minimum. I could  

572
00:57:30,800 --> 00:57:37,600
I could even go Q3 on this or Q2, sorry, end of 
Q2. I'm happy with that. I appreciate that and and  

573
00:57:37,600 --> 00:57:41,920
thank you for highlighting that you're confident 
in the staff. I'm also very confident in the staff  

574
00:57:41,920 --> 00:57:46,160
and I always appreciate everything they do. That's 
why I was kind of concerned about a few things. I  

575
00:57:46,160 --> 00:57:50,800
think we've addressed a bunch of that now. Um, so 
I'm going to ask the mover in the second, are you  

576
00:57:50,800 --> 00:57:55,440
okay with some friendly amendments? Uh, obviously 
we've already talked about getting rid of B. Are  

577
00:57:55,440 --> 00:58:03,200
you okay with the quarter two? And um and then of 
course the last part of the quarterly change. Is  

578
00:58:03,200 --> 00:58:07,840
that is is that good? Then we're going to have the 
clerk throw everything up there. And Madame Mayor,  

579
00:58:07,840 --> 00:58:14,400
please. I and I just wonder just because I I'm 
not sure if that the council piece needs to be in  

580
00:58:14,400 --> 00:58:19,520
here if you can strike that for now until there's 
more conversations that can come forward between  

581
00:58:19,520 --> 00:58:26,080
staff and council in the future to to sort this 
out because it sounds to me that this is more  

582
00:58:26,080 --> 00:58:31,840
looking at what what staff is doing unless I'm 
incorrect on that. It's it's not clear to me.  

583
00:58:32,720 --> 00:58:36,800
So is that the the one the further the policy 
make clear that member of council communicating  

584
00:58:36,800 --> 00:58:42,000
in their own capacity. I just think that's a bit 
of a slippery slope until that's really hashed  

585
00:58:42,000 --> 00:58:46,160
out with clarity that it's not subject to these 
requirements. Okay. Um councelor Claire really  

586
00:58:46,160 --> 00:58:51,520
quickly. Yeah. I mean I'm happy to take it out. 
I think it was there for clarity that the policy  

587
00:58:51,520 --> 00:58:56,960
doesn't apply when we are acting as individuals 
and not speaking on behalf of the council as a  

588
00:58:56,960 --> 00:59:02,960
whole. So I'm getting removed that as well. Okay. 
So, and the clerk is getting that right now for  

589
00:59:02,960 --> 00:59:08,160
us. Um, I would ask the clerk if maybe can scroll 
up once you're finished there so we can see it all  

590
00:59:08,160 --> 00:59:16,000
and make sure that everyone is okay with things 
because we are about to call the vote on this.

591
00:59:16,000 --> 00:59:20,080
It looks like everybody is okay and you've had 
your opportunity. So, I am going to call the  

592
00:59:20,080 --> 00:59:26,560
vote. All in favor and opposed? No. That has 
been approved unanimously. Thank you. Moving  

593
00:59:26,560 --> 00:59:33,920
on to item 5.3, notice of motion regarding chief 
administrative officer CEO performance evaluation.  

594
00:59:33,920 --> 00:59:39,600
This has been moved by councelor Atridge and 
seconded by councelor Mink. But before we do so,  

595
00:59:39,600 --> 00:59:45,760
I am going to uh pass this over to the clerk as 
this motion would require a reconsideration motion  

596
00:59:45,760 --> 00:59:51,600
prior uh as we have passed a motion already. So 
I'll pass this over to the clerk, please. Uh thank  

597
00:59:51,600 --> 00:59:56,160
you very much uh Mr. chair and I've already spoken 
to uh the mover regarding this issue as well  

598
00:59:56,160 --> 01:00:02,400
because we had had some discussions about it. Um 
so before council considers this motion, you know,  

599
01:00:02,400 --> 01:00:07,280
I do I do want to raise a procedural matter for 
your consideration. As part of my review of the  

600
01:00:07,280 --> 01:00:11,920
current notice of motion, I reviewed council's 
previous direction on the CAO performance  

601
01:00:11,920 --> 01:00:18,640
evaluation process, specifically a motion that was 
passed by council in May of 2023. That motion was  

602
01:00:18,640 --> 01:00:23,200
listed on our council direction list which came 
uh a few months earlier and will be will that  

603
01:00:23,200 --> 01:00:30,560
an updated list will also be coming uh in in two 
weeks. Now the 2023 motion directed three things.  

604
01:00:30,560 --> 01:00:36,960
It first directed that council select the KMA 
model as the preferred CAO performance evaluation  

605
01:00:36,960 --> 01:00:44,720
model. Second, that the mayor, deputy mayor, and 
counselor Andrews work with the CEO to populate  

606
01:00:44,720 --> 01:00:50,880
the KMA performance evaluation documentation for 
council's approval. And third, that the staff  

607
01:00:50,880 --> 01:00:56,000
undertake any necessary steps council required 
to formalize the performance evaluation process.  

608
01:00:56,000 --> 01:01:02,000
So that was what the 2023 motion stated. The 
motion that is currently before council proposes  

609
01:01:02,000 --> 01:01:08,640
a different process, right? In particular, it 
would direct the CEO to develop policy amendments  

610
01:01:08,640 --> 01:01:14,400
establishing an annual evaluation process, 
including the use of an external third-party  

611
01:01:14,400 --> 01:01:20,160
evaluator as well as confidential feedback 
from all council members. So, my concern is  

612
01:01:20,160 --> 01:01:26,160
that council has already provided direction on 
it on this matter through its 2023 resolution.  

613
01:01:26,160 --> 01:01:31,120
The current motion would effectively seek to 
establish a different direction and process  

614
01:01:31,120 --> 01:01:36,960
without first addressing the existing council 
direction. For that reason, based on my review  

615
01:01:36,960 --> 01:01:42,000
of the previous resolution as well as the current 
notice of motion, what I would advise this council  

616
01:01:42,000 --> 01:01:49,680
to do is that before considering this motion con 
do put forward a motion to reconsider the 2023  

617
01:01:49,680 --> 01:01:55,600
resolution that should be dealt with first and 
it should be passed before council considers uh  

618
01:01:55,600 --> 01:02:01,520
the substance of the current motion. Uh, I would 
also like to remind council that a reconsideration  

619
01:02:01,520 --> 01:02:08,080
motion would require a twoth3 majority vote. So 
for this council, that would be um five council  

620
01:02:08,080 --> 01:02:13,360
members which would need to vote in favor of the 
reconsideration motion prior to the consideration  

621
01:02:13,360 --> 01:02:21,520
of the notice of motion on the agenda today. 
Wonderful. Thank you. Um, Mayor Lennena, I I  

622
01:02:21,520 --> 01:02:27,280
just uh wanted clarification because not everybody 
is going to understand what KMA is. So, I wonder  

623
01:02:27,280 --> 01:02:35,600
clerk if you can just state for the record uh what 
what is KMA? Oh, thank you very much. I appreciate  

624
01:02:35,600 --> 01:02:41,280
that uh opportunity to clarify that. That's the 
Canadian Association of Municipal Administrators.  

625
01:02:41,280 --> 01:02:48,000
I believe it's the association for Yeah, most 
CAOs across Ontario municipalities at least are  

626
01:02:48,000 --> 01:02:55,120
a part of that. Oh, Canadian. My mistake. It's the 
Canadian. I'm not part of it, so I'm not. But no,  

627
01:02:55,120 --> 01:03:01,280
I I just I just think um when we're reflecting 
back on the motion that was already put forward  

628
01:03:01,280 --> 01:03:09,040
at this council table that we recognize that that 
that motion was in line with um best practices in  

629
01:03:09,040 --> 01:03:14,480
the industry around reviews and reviews are 
very important. they should be happening for  

630
01:03:14,480 --> 01:03:22,400
for everyone on a yearly basis. And uh you know I 
think uh the data tracker that was brought forward  

631
01:03:22,400 --> 01:03:29,600
here is really important for um making sure that 
these loss leaders are are accounted for because  

632
01:03:29,600 --> 01:03:36,800
this is not the first um motion that we made as 
a council that wasn't actioned. And I would say  

633
01:03:36,800 --> 01:03:44,720
that at least part of the explanation for why this 
wasn't actioned is because we had a great number  

634
01:03:44,720 --> 01:03:55,680
of CAOs that came and went and so this this truly 
did fall off the radar. So I am 100% supportive  

635
01:03:55,680 --> 01:04:03,840
of reviews. I'm 100% supportive of KMA informed 
reviews because that's the best practice in the  

636
01:04:03,840 --> 01:04:10,960
field. and uh I for one will not be voting for 
reconsideration because we already have a motion  

637
01:04:10,960 --> 01:04:16,880
and we know that the review has to happen now. 
It's just a matter of actioning it. I appreciate  

638
01:04:16,880 --> 01:04:20,400
that. Before I'm going to go to the other I'm 
just going to throw in my two cents as well if  

639
01:04:20,400 --> 01:04:26,560
you don't mind. Um yes, performance reviews to 
me are extremely important uh above and beyond  

640
01:04:26,560 --> 01:04:32,240
just for staff including for council. And I have 
asked directors and CEOs to give me performance  

641
01:04:32,240 --> 01:04:36,800
reviews throughout this term multiple times. I 
I always think that they're important because if  

642
01:04:36,800 --> 01:04:42,880
you don't know what you're doing wrong, you can't 
fix it either. So, it's always very important. Um,  

643
01:04:42,880 --> 01:04:48,000
I'm also going to say that I dropped the ball 
on this too because uh this is uh the direction  

644
01:04:48,000 --> 01:04:54,080
was for mayor, deputy mayor, and counselors to 
to do this. And in 2023, I was not the deputy  

645
01:04:54,080 --> 01:04:57,760
mayor at the time. and then we came through to 
here and I'm not going to lie, it didn't pop  

646
01:04:57,760 --> 01:05:02,560
into my head so I apologize for that and I am now 
going to pass it over to councelor Atris and then  

647
01:05:02,560 --> 01:05:08,560
to councelor Mike. Uh thank you very much and a 
question to the clerk uh if we don't reconsider  

648
01:05:08,560 --> 01:05:15,520
the original motion and uh no offense if councelor 
le is not sitting here in the next term um what  

649
01:05:15,520 --> 01:05:21,840
happens to that motion because it actually is 
calling upon him to be a part of that committee.

650
01:05:23,440 --> 01:05:27,520
I think that's a great question and I think the 
clerk is ready to answer that. Yeah, I I mean  

651
01:05:27,520 --> 01:05:32,240
at that point I think that uh likely there would 
need to be a a report back like the item is still  

652
01:05:32,240 --> 01:05:36,800
on the council direction list. So at that point 
I think staff would need to bring back a report  

653
01:05:36,800 --> 01:05:41,120
to council for further delegation and further 
further direction due to a change in in the  

654
01:05:41,120 --> 01:05:46,720
circumstances if the item has not been right. And 
we could resolve that tonight if we just you know  

655
01:05:46,720 --> 01:05:52,080
reconsider that uh that original motion and just 
move forward. The procedural advice is that if  

656
01:05:52,080 --> 01:05:57,280
this motion should needs to be considered then the 
reconsideration of the motion needs to pass first.  

657
01:05:57,280 --> 01:06:06,160
Yes. Yeah. Thank you. Um councelor Mink. Thank you 
and thank you for that information and I hearing  

658
01:06:06,160 --> 01:06:10,240
councelor Le the mayor and the deputy mayor and 
the responsibility that was the will of this  

659
01:06:10,240 --> 01:06:16,400
council. Um we don't know who the new mayor and 
the new deputy mayor is and and who may be here  

660
01:06:16,400 --> 01:06:20,640
making those decisions. So that that's the part of 
it that is problematic for me is that we actually  

661
01:06:20,640 --> 01:06:27,920
called specific people out. U this motion does say 
that that the amendments align with the Canadian  

662
01:06:27,920 --> 01:06:33,200
Association of Municipal Administrator performance 
evaluation toolkit standards within the motion. So  

663
01:06:33,200 --> 01:06:41,360
I think if we reconsider that original motion, 
we're still covering all bases. I think uh Mayor  

664
01:06:41,360 --> 01:06:47,840
Alena uh and just for clarification, it is my 
understanding from consulting with uh a number  

665
01:06:47,840 --> 01:06:56,320
of other municipalities that uh KMA evaluations 
are conducted internally by council um and do  

666
01:06:56,320 --> 01:07:03,120
not use external evaluators and is it not the case 
that using an external evaluator would also cause  

667
01:07:03,120 --> 01:07:07,840
additional expenses for the municipality? So, 
well, I appreciate what you're saying, councilor  

668
01:07:07,840 --> 01:07:15,120
mink, that specific folks were named. Um, even 
in the recommended motion, there is a timeline of  

669
01:07:15,120 --> 01:07:21,760
annually in September. So, there would be nothing 
technically stopping from putting together the the  

670
01:07:21,760 --> 01:07:26,800
terms of reference for such an evaluation based 
on the the former motion. I apologize. I'm going  

671
01:07:26,800 --> 01:07:31,040
to just kind of cut it off a little bit because we 
have not passed the uh motion to reconsider. So,  

672
01:07:31,040 --> 01:07:36,000
I don't want us to start talking about the motion 
yet because we're just not at that spot. So,  

673
01:07:36,000 --> 01:07:41,280
um I think that we should be just bringing it back 
to have it uh the discussion if for the motion to  

674
01:07:41,280 --> 01:07:44,880
reconsider. So, I was more or less talking 
about the motion that we had already passed,  

675
01:07:44,880 --> 01:07:50,480
maybe not the new motion potentially. Uh councelor 
Claire, you had something to that. Yeah. I mean,  

676
01:07:50,480 --> 01:07:56,960
I I I'm finding this one funny a little bit 
because, you know, we keep saying we're going to  

677
01:07:56,960 --> 01:08:02,960
do it and then we don't do it. And so, you know, 
I I see this motion as an expression of clearly  

678
01:08:02,960 --> 01:08:07,520
the last motion didn't work because we passed it 
and nothing happened and all of the individuals  

679
01:08:07,520 --> 01:08:12,880
who were supposed to be involved didn't action 
it. So, that's what I what I see when I read  

680
01:08:12,880 --> 01:08:18,640
this notice of motion. I'm not fussed about an 
external evaluator or using the KMA process, but  

681
01:08:18,640 --> 01:08:26,560
I do think we now do have a CEO in the chair who I 
I I I think all signs point to might be there for  

682
01:08:26,560 --> 01:08:32,480
a while. And I think that you know you are also a 
CIO, you are also an employee. You deserve to set  

683
01:08:32,480 --> 01:08:39,040
goals. You deserve to have this kind of uh process 
as do all of the other staff of this municipality.  

684
01:08:39,040 --> 01:08:44,480
So for me, it's just about whatever it's going to 
take to actually get this done. I also did go back  

685
01:08:44,480 --> 01:08:53,040
and look at the last um report on outstanding um 
directions and I noted that in the last report the  

686
01:08:53,040 --> 01:08:58,400
update was that it was expected to be completed 
in June. And here we are. It's now September and  

687
01:08:58,400 --> 01:09:05,120
again there's been no no progress. So for me, I'm 
not fussed about which direction we go, but please  

688
01:09:05,120 --> 01:09:10,560
let this be the last conversation and let's make 
sure that this does actually start happening. I  

689
01:09:10,560 --> 01:09:14,720
appreciate that. I'm I'm just kind of curious if 
you don't mind just give me a quick moment. I'm  

690
01:09:14,720 --> 01:09:19,920
just getting curious why didn't the mover and the 
seconder maybe kind of tap on the shoulder and say  

691
01:09:19,920 --> 01:09:24,960
don't forget before we got into this whole spiel. 
uh because we did have that motion there and we  

692
01:09:24,960 --> 01:09:29,360
probably could have actioned it uh immediately if 
we had that little tap on the shoulder and say did  

693
01:09:29,360 --> 01:09:34,160
you forget about this? I'm just kind of curious on 
the you know rationale there. Thank you. Um yeah,  

694
01:09:34,160 --> 01:09:41,040
go ahead. Uh I can speak to that. Um this motion 
obviously came forward uh at the very end of our  

695
01:09:41,040 --> 01:09:48,080
term. Um it uh is intended to and without getting 
into this motion because I know that's not what  

696
01:09:48,080 --> 01:09:54,160
we're talking about yet. Um but without uh this 
motion is to give a structure to it taking out  

697
01:09:54,160 --> 01:09:59,600
the players and the first one we had mayor deputy 
mayor we we named a counselor and so on. So this  

698
01:09:59,600 --> 01:10:04,960
gives a smart structure. If we had gone and just 
said hey there's a tap on it um we wouldn't have  

699
01:10:04,960 --> 01:10:10,160
got it done in time anyways. Uh so this sets up 
the the following term. Okay. Appreciate councelor  

700
01:10:10,160 --> 01:10:15,520
Mink. Uh so so to answer the question like 
everybody else it had fallen off my radar. So uh  

701
01:10:15,520 --> 01:10:19,120
the councelor Todd brought it to my attention and 
I was like yeah sounds good. and then it wasn't  

702
01:10:19,120 --> 01:10:23,200
until the clerk reminded me of that we passed 
it previously. Um, but I would like to before  

703
01:10:23,200 --> 01:10:27,280
the discussion continues, I think we're looking 
for a motion whether we're going to reconsider  

704
01:10:27,280 --> 01:10:32,640
the existing motion. So, I'm going to put that on 
the floor. I will move that motion then. Okay. So,  

705
01:10:32,640 --> 01:10:38,000
uh, so we have a motion to reconsider. Uh, 
and just uh again just for procedural when  

706
01:10:38,000 --> 01:10:44,160
it comes to motions to reconsider, it is 23. 
So, it'll be a 5 to2 and the clerk is going to  

707
01:10:44,160 --> 01:10:51,120
just Could we have a recorded vote, please? 
And at this point, uh, councelor Lees has  

708
01:10:51,120 --> 01:10:56,560
also requested a recorded vote on the um, thank 
you very much. Uh, I would just request that we  

709
01:10:56,560 --> 01:11:01,280
read the reconsideration motion so that we're 
all, um, so just we're all in agreement with  

710
01:11:01,280 --> 01:11:05,840
the language of the motion. I appreciate that. 
Thank you. So, the reconsideration motion uh,  

711
01:11:05,840 --> 01:11:10,800
moved by councelor Mink. We would we would need 
a seconder for that. But the motion as it reads  

712
01:11:10,800 --> 01:11:16,560
is that council reconsider its resolution passed 
on May 18, 2023 respecting the CAO performance  

713
01:11:16,560 --> 01:11:21,280
evaluation process which selected the KMA model 
as the preferred CEO performance evaluation model  

714
01:11:21,280 --> 01:11:27,120
and directed select council members and staff to 
formalize the evaluation process. So that is that  

715
01:11:27,120 --> 01:11:32,160
is the reconsideration motion. Madame uh you know 
um councelor Mink, if you're amendable, we would  

716
01:11:32,160 --> 01:11:36,480
uh Mr. chair, we would need a seconder and as 
councelor Andrews has requested a recorded vote,  

717
01:11:36,480 --> 01:11:42,240
I I will take I will. Yeah, absolutely. Um, so I'm 
going to ask councelor Mink. Are you c could we  

718
01:11:42,240 --> 01:11:49,520
for clar clarity when it says select that that 
could be interpreted as we can select whoever  

719
01:11:49,520 --> 01:11:58,240
we've actually named specific people. So could 
we include the people we named in that motion?

720
01:12:04,880 --> 01:12:09,600
Marilena and and just you know I I 
think it's important to understand  

721
01:12:09,600 --> 01:12:13,360
too that this is this is not rocket 
science. The Kama model is the KMA  

722
01:12:13,360 --> 01:12:21,120
model. There's lots of guidance here. Uh I 
agree with the deputy mayor. We hadn't had a  

723
01:12:21,120 --> 01:12:28,000
um a CEO in place long enough to do this and 
this did fall off. There's no reason why this  

724
01:12:28,000 --> 01:12:35,120
uh can't be put in place in in very short 
order. This is not rocket science. Thank  

725
01:12:35,120 --> 01:12:39,200
you. I appreciate and and I agree that maybe 
we still have time to get this done. You know,  

726
01:12:39,200 --> 01:12:46,000
there's still lots of time before the election. 
So, we are to work until the last day, right?

727
01:12:46,000 --> 01:12:49,200
Okay. So, we have a mover for 
motion to reconsider. I would  

728
01:12:49,200 --> 01:12:55,360
need a seconder. Seconded by uh the mayor. Okay.  

729
01:12:56,080 --> 01:12:59,680
and it is a recorded vote. So now I'm going 
to pass it back to the clerk. Great. Thank you  

730
01:12:59,680 --> 01:13:05,600
very much uh Mr. Chair. So councelor Andrews has 
requested a recorded vote with respect to item 5.3  

731
01:13:05,600 --> 01:13:11,520
which is regarding the CAO performance evaluation 
model. Um so it is a reconsideration motion. So we  

732
01:13:11,520 --> 01:13:16,000
do require uh a twothirds in the affirmative 
which would be five. Council members need to  

733
01:13:16,000 --> 01:13:20,240
vote in the affirmative for the reconsideration 
motion to pass. And I will start with councelor  

734
01:13:20,240 --> 01:13:34,320
Andrews. No. Councelor Atridge. Yes. Councelor 
Holloway Wadwani. Yes. Councelor Mink. Yes.

735
01:13:34,320 --> 01:13:45,840
Deputy. Mayor Pearson, no. Councelor 
Toms, yes. Mayor Henipsky, no. Uh,  

736
01:13:45,840 --> 01:13:51,920
Mr. Chair, that is four yes votes to 
three no votes. The motion fails. Okay.  

737
01:13:51,920 --> 01:13:57,040
Uh so at this point I'm going to call 
a 10-minute recess uh just for people  

738
01:13:57,040 --> 01:14:05,920
to use facilities if required. So we 
will be reconvening at 7:55 please.

739
01:14:05,920 --> 01:14:18,080
Okay. Thank you. Moving on. Item four items for 
consideration. 4.1 uh report LLS3426 advisory  

740
01:14:18,080 --> 01:14:24,000
committees and local boards initial review 
bylaw. And I'm just going to ask staff to  

741
01:14:24,000 --> 01:14:30,560
introduce this. Uh thank you, Deputy Mayor, 
and through you to members of council and the  

742
01:14:30,560 --> 01:14:34,800
community. This report represents an important 
step in updating the municipalities advisory  

743
01:14:34,800 --> 01:14:41,040
committees and local boards bylaw, as well as the 
related terms of reference. The current bylaw was  

744
01:14:41,040 --> 01:14:46,240
adopted in 2021. staff's review identified 
housekeeping and legislative updates as  

745
01:14:46,240 --> 01:14:51,120
well as opportunities to strengthen how our 
advisory bodies are structured and supported,  

746
01:14:51,120 --> 01:14:57,440
including directions received from 
council throughout this current term.

747
01:14:57,440 --> 01:15:01,200
It's my understanding that the work progressed 
in stages throughout the term of council  

748
01:15:01,200 --> 01:15:06,320
alongside other council directed priorities. 
And since joining the Porto team this October,  

749
01:15:06,320 --> 01:15:11,280
completing this review has been a top priority of 
mine. Um, and I'm pleased to bring this forward  

750
01:15:11,280 --> 01:15:15,120
um, at this time as approval of the new 
bylaw will help the next term of council  

751
01:15:15,120 --> 01:15:21,040
begin with a clearer and stronger framework. 
During this review, staff consulted advisory  

752
01:15:21,040 --> 01:15:25,680
bodies on their respective terms of reference. 
Staff also reviewed best practices from other  

753
01:15:25,680 --> 01:15:29,760
municipalities and spoke to staff leads 
and administrative staff to gain a complete  

754
01:15:29,760 --> 01:15:35,120
understanding of how to effectively manage 
the important work of these advisory bodies.  

755
01:15:36,160 --> 01:15:41,120
Uh the report itself outlines the specific 
changes, so I'm not going to get into detail  

756
01:15:41,120 --> 01:15:47,040
of those right now. However, overall, the changes 
provide a clearer and more consistent framework  

757
01:15:47,040 --> 01:15:51,440
while maintaining the flexibility advisory 
bodies need to carry out their mandates and  

758
01:15:51,440 --> 01:15:56,320
consider matters referred by council. They 
also reflect legislative requirements and  

759
01:15:56,320 --> 01:16:02,720
current municipal practices and remove inactive 
committees and outdated references. This is a  

760
01:16:02,720 --> 01:16:07,440
positive step in strengthening our advisory 
body framework. A broader review is planned  

761
01:16:07,440 --> 01:16:12,640
for the next term of council with opportunities 
to engage council, advisory body members, staff,  

762
01:16:12,640 --> 01:16:17,920
residents, stakeholders, and youth on long-term 
improvements to community participation. Um,  

763
01:16:17,920 --> 01:16:21,280
and with that, prior to taking questions, I will 
turn it over to the clerk for any additional  

764
01:16:21,280 --> 01:16:26,400
comments. Thank you. Wonderful. Thank you. And 
to the clerk, uh, thank you very much, uh, to  

765
01:16:26,400 --> 01:16:31,200
the deputy clerk and for all of her efforts in in 
bringing this over the finish line. So, you know,  

766
01:16:31,200 --> 01:16:37,840
I don't have much to add in terms of what uh what 
uh Devan has has already stated here today except  

767
01:16:37,840 --> 01:16:44,160
to say that this was a massive effort on the part 
of staff and that cannot be underscored. Um you  

768
01:16:44,160 --> 01:16:48,240
know, this was originally intended and I know I 
I've reported to this council on this. You know,  

769
01:16:48,240 --> 01:16:52,320
it was originally intended to be a housekeeping 
amendment and I was going to be bringing forward  

770
01:16:52,320 --> 01:16:57,600
housekeeping amendments to the advisory committee 
bylaw. And when we started delving deeper,  

771
01:16:57,600 --> 01:17:02,080
we identified that there were changes and there 
were some some systemic issues that needed to be  

772
01:17:02,080 --> 01:17:07,600
addressed in terms of what the deputy clerk talked 
about with, you know, outdated references and and,  

773
01:17:07,600 --> 01:17:12,560
you know, um some some issues with committees 
that were existing that weren't actually that  

774
01:17:12,560 --> 01:17:16,160
actually had not been functioning for a long 
periods of time, right? So, there were a lot  

775
01:17:16,160 --> 01:17:19,520
of things that we identified that really needed 
to be fixed and we wanted to bring that forward.  

776
01:17:19,520 --> 01:17:23,520
It was my commitment to bring it forward for this 
term of council. It took me a little bit longer,  

777
01:17:23,520 --> 01:17:28,560
took us a little bit longer uh to bring it than 
we had noted. Uh but it was a significant effort  

778
01:17:28,560 --> 01:17:33,360
to get the project across the finish line. Um 
you know, as you many of you know, our office  

779
01:17:33,360 --> 01:17:38,080
has had to deal with a lot of projects that fell 
outside of our work plan and were were definitely  

780
01:17:38,080 --> 01:17:42,560
more time-sensitive. The 2024 bi-election 
being one of them, right? And as a result,  

781
01:17:42,560 --> 01:17:46,960
we did need to shift our priorities to align 
with the council direction that we had received.  

782
01:17:46,960 --> 01:17:54,080
It is our opinion that the changes that staff are 
recommending will create a more agile, responsive  

783
01:17:54,080 --> 01:17:59,600
bylaw that will give advisory committees the 
flexibility they need to carry their mandate.  

784
01:17:59,600 --> 01:18:04,800
We are available to answer any questions that you 
may have and we will uh also rely on our staff  

785
01:18:04,800 --> 01:18:10,560
leads that are here today to answer any questions 
related specifically to the terms of references.  

786
01:18:10,560 --> 01:18:14,960
Thank you. Oh, wonderful. Thank you. And before I 
open it up to council, I'd just like to say thank  

787
01:18:14,960 --> 01:18:19,760
you. Thank you to not just the staff that have 
done an incredible amount of work and I'm talking  

788
01:18:19,760 --> 01:18:26,240
about every like every department as well and uh 
and to the deputy clerk but also uh a thank you to  

789
01:18:26,240 --> 01:18:30,640
all the committee members and all the volunteers 
throughout this municipality that really do help  

790
01:18:30,640 --> 01:18:35,440
shape the way that this municipality runs. So I 
just want to thank everybody first and now and  

791
01:18:35,440 --> 01:18:39,120
and I think that it's been an incredible amount of 
work too and and thank you. So I'm going to open  

792
01:18:39,120 --> 01:18:44,640
it up to council for any comments or questions. 
Councelor Mink. So I want to echo that too. Thank  

793
01:18:44,640 --> 01:18:48,880
you very much. Reading through it, it's very 
evident that there was a lot of work that put  

794
01:18:48,880 --> 01:18:55,600
in that was put into it. Um, so I I just have a 
couple of of comments or questions. Just reading  

795
01:18:55,600 --> 01:19:01,360
through it very carefully is that I noticed um 
the part where we're not limiting the number  

796
01:19:01,360 --> 01:19:07,600
of committee members that are sitting on it. Um, 
and I had mentioned this before, um, but I still  

797
01:19:07,600 --> 01:19:11,840
think it's it's not included, but I think it it's 
still a good idea that we not limit the number  

798
01:19:11,840 --> 01:19:18,400
of council members on a committee. It does say 
plus one council member. And I think that there  

799
01:19:18,400 --> 01:19:23,120
are some committee council committees that are 
bigger than others. Some has some subcommittees  

800
01:19:23,120 --> 01:19:27,040
and as we know on this council, there was some 
people that sat on three boards and committees,  

801
01:19:27,040 --> 01:19:33,680
some sat on one, some it was very unequal. So 
I think if um and councils can uh committees  

802
01:19:33,680 --> 01:19:40,080
can come and go within a term as well. So that 
way if we allow committee members to sit on more  

803
01:19:40,080 --> 01:19:44,320
than one committee member council member to sit 
on a committee then everybody could have sort  

804
01:19:44,320 --> 01:19:50,000
of like we're all sitting on three even though 
we may dupe up on some of them so to say. Um a  

805
01:19:50,000 --> 01:19:56,960
couple questions that I had. Um when we're talking 
about um electronic and hybrid meeting formats  

806
01:19:56,960 --> 01:20:03,360
um what provisions ensures that a member who does 
not have the technology or the skills necessary to  

807
01:20:03,360 --> 01:20:09,600
participate electronically are not excluded. So we 
it does say that provisions will be made. Um, but  

808
01:20:09,600 --> 01:20:15,680
I know specifically for the accessibility advisory 
committee, there are people who who wanted to be  

809
01:20:15,680 --> 01:20:21,600
on it but don't have access to a computer or the 
internet and we meet we meet electronically. Um,  

810
01:20:21,600 --> 01:20:30,240
so what what provisions are we making there? 
Um, as well as um um in 13.5 accessible formats  

811
01:20:30,240 --> 01:20:37,200
and reasonable accommodations. Um, and does that 
include um live close captioning or other types  

812
01:20:37,200 --> 01:20:43,440
of of, you know, if a if a if a chair decided at 
the last minute we're moving into an electronic  

813
01:20:43,440 --> 01:20:50,080
format, is it established that they now have that 
deaf and heart of hearing um accommodation to  

814
01:20:50,080 --> 01:20:55,920
make that sudden change? And I think that's that's 
really important. And then I guess the the last is  

815
01:20:55,920 --> 01:21:02,080
um public attending an electronic or a hybrid 
meeting would need those same accommodations.  

816
01:21:02,080 --> 01:21:06,240
Um if if council if it is the will of the chair 
that they could just call that and it does say  

817
01:21:06,240 --> 01:21:11,760
that in the document that they do have that will 
to change it. Um so that's my feedback and I guess  

818
01:21:11,760 --> 01:21:17,600
I just have one question that's outstanding and it 
it's sort of related. Um is the planning committee  

819
01:21:17,600 --> 01:21:22,800
and that that is a committee that we uh passed by 
resolution last term. We had a commitment we would  

820
01:21:22,800 --> 01:21:30,080
address it this term. I'm not seeing it anywhere. 
So, if someone could please speak to that.

821
01:21:30,080 --> 01:21:38,080
Um, clerk or deputy clerk. Okay. Clerk. Uh, so 
I Oh, boy. Okay. Let me see what I can uh So,  

822
01:21:38,080 --> 01:21:42,560
I I really do I do appreciate I I do appreciate 
all of the feedback that you've provided. Um,  

823
01:21:42,560 --> 01:21:46,800
one of the things I do want to say, let me 
answer the last question first. Planning  

824
01:21:46,800 --> 01:21:50,960
Advisory Committee. I think that the deputy clerk 
did did provide some feedback that we had received  

825
01:21:50,960 --> 01:21:56,000
from the planning department with respect to 
where that is at. Uh I would defer to our uh  

826
01:21:56,000 --> 01:22:00,720
you know director of development services who can 
provide an update on what the status of what that  

827
01:22:00,720 --> 01:22:04,960
uh what that committee where the committee is. 
The last motion that was passed by council was  

828
01:22:04,960 --> 01:22:08,160
that the terms of reference of the planning 
advisory committee be referred to staff for  

829
01:22:08,160 --> 01:22:14,240
further review. Uh so I would I would ask the the 
director to answer that question. Um, in terms  

830
01:22:14,240 --> 01:22:20,960
of your first comment with respect to, uh, more 
than one council member serving on a committee,  

831
01:22:20,960 --> 01:22:25,680
uh, that is definitely something that, uh, that 
we can contemplate. It could be a change to the  

832
01:22:25,680 --> 01:22:31,440
specific terms of reference of that committee. I 
do think that that comment requires some further  

833
01:22:31,440 --> 01:22:37,200
consideration. However, the reason for that is 
because our current procedure bylaw calls for the  

834
01:22:37,200 --> 01:22:41,120
mayor's designate to an advisory committee 
to serve as the head of that committee,  

835
01:22:41,120 --> 01:22:45,760
right? serve as the chair of that committee. 
So, if we have more than one council member  

836
01:22:45,760 --> 01:22:49,760
serving on that committee, I think that I 
would need to take a look at that from a  

837
01:22:49,760 --> 01:22:53,600
from a procedural bylaw perspective to see how 
that would work. So, what I would say is that,  

838
01:22:53,600 --> 01:22:58,960
you know, one of the things that the deputy clerk 
has has uh shared with this council is that there  

839
01:22:58,960 --> 01:23:05,040
will be a review taking place in the next term 
of council. And in fact, our intention is to  

840
01:23:05,040 --> 01:23:09,520
review this this kind of a bylaw every term 
of council because I think that every term of  

841
01:23:09,520 --> 01:23:15,440
council should have an opportunity to review its 
governance documents. Right. So, so in this case,  

842
01:23:15,440 --> 01:23:19,680
that could be a piece of feedback that we could 
we could bring to that one. Uh we would need to  

843
01:23:19,680 --> 01:23:24,640
review it as part of our procedure bylaw review, 
which was also going to take place in the 2020  

844
01:23:24,640 --> 01:23:29,200
uh6 2030 term of council as well. So, that 
could be something that we could do there.  

845
01:23:29,200 --> 01:23:34,960
Um in terms of accommodations, uh you know 
that is something that I think I would need  

846
01:23:34,960 --> 01:23:40,320
to discuss with our communications team in terms 
of the close captioning and those availabilities  

847
01:23:40,320 --> 01:23:46,560
uh only because it is also dependent on the type 
of technology that we are using currently. The  

848
01:23:46,560 --> 01:23:52,000
committees that we have uh are not live streamed. 
We do not have the technology nor do we have the  

849
01:23:52,000 --> 01:23:58,640
staff capacity to live stream those meetings. uh 
the committee meetings that are uh held completely  

850
01:23:58,640 --> 01:24:04,880
electronically have zoom links so people are able 
to view them if they wish and um and then if there  

851
01:24:04,880 --> 01:24:10,320
is any any sort of um ability through a close 
captioning process I have to be honest I that is  

852
01:24:10,320 --> 01:24:15,440
something that I may need to take back but but I 
don't think that that should in in in professional  

853
01:24:15,440 --> 01:24:19,920
our staff's professional opinion I don't think 
that should hold up this process because there are  

854
01:24:19,920 --> 01:24:24,080
things that we could do to ensure that we are we 
are addressing those concerns as they come forward  

855
01:24:25,680 --> 01:24:31,360
I appreciate. Before we do that, I'm going to ask 
uh the director just to answer unless Oh, was it  

856
01:24:31,360 --> 01:24:35,440
okay? So, yeah, go ahead. Go ahead first. Sorry. 
And there was the the just the piece about those  

857
01:24:35,440 --> 01:24:40,240
individuals that don't have access to computers 
and technology and internet if that committee  

858
01:24:40,240 --> 01:24:46,320
so decides is there accommodations. I don't 
think it really lays it out in here that that  

859
01:24:46,320 --> 01:24:51,360
the municipality will provide those resources. Is 
that the assumption if they're on that committee?  

860
01:24:51,360 --> 01:24:56,240
because we're really we got our we're excl 
we're saying we're an inclusive community  

861
01:24:56,240 --> 01:25:01,200
yet if you don't have internet you may not be 
able to participate I I would say that that's a  

862
01:25:01,200 --> 01:25:06,560
conversation we need to have with the particular 
committee that is has flagged those concerns  

863
01:25:06,560 --> 01:25:11,600
um I I was not aware that that that that's been 
that's been a concern so so thank you for sharing  

864
01:25:11,600 --> 01:25:15,680
that with me but absolutely I think that's a 
conversation we need to have but you know with  

865
01:25:15,680 --> 01:25:22,000
the current bylaw uh it provides for hybrid 
meetings right so for. So if somebody does  

866
01:25:22,000 --> 01:25:27,600
not have access to a computer in order to join 
a meeting um to join a meeting electronically,  

867
01:25:27,600 --> 01:25:33,120
they do have the option to to to do a hybrid 
meeting that that count that committee has the  

868
01:25:33,120 --> 01:25:37,920
option to do hybrid meeting. So then they 
can come to a spot where they can access  

869
01:25:37,920 --> 01:25:43,840
uh they can access um uh a committee room in 
order to to participate there. So we could we  

870
01:25:43,840 --> 01:25:47,680
could we could potentially look at that. But 
I think that when it comes to accommodations,  

871
01:25:47,680 --> 01:25:52,640
what we do need to do is get an understanding of 
what those accommodations need to be in order to  

872
01:25:52,640 --> 01:25:57,840
provide them the the the thing the accommodation 
that works best for that individual. I appreciate  

873
01:25:57,840 --> 01:26:02,000
that and I also appreciate that feedback about the 
hybrid. I know that uh myself I have one committee  

874
01:26:02,000 --> 01:26:06,560
that meets a Zoom but also I come here in person 
and there's been multiple times where I've been  

875
01:26:06,560 --> 01:26:10,480
joined by a committee member to give them access 
because they didn't have internet. So I'm going to  

876
01:26:10,480 --> 01:26:16,240
pass this over to the director please. Thank you 
for the question councelor Mink. uh to to address  

877
01:26:16,240 --> 01:26:21,680
a specific question relating to the planning 
advisory committee. So, we we know that there's  

878
01:26:21,680 --> 01:26:25,920
been a number of years that have passed since 
the council resolution to revisit the terms of  

879
01:26:25,920 --> 01:26:31,680
reference um for staff and for staff to report 
back to council on this matter. And so, that's  

880
01:26:31,680 --> 01:26:36,240
been outstanding for quite some time. And since 
that time, there's been a number of shifts in  

881
01:26:36,240 --> 01:26:41,600
provincial legislation again, um, which prompted 
the initial referral back to staff, I believe,  

882
01:26:41,600 --> 01:26:49,040
uh, for the planning advisory committee. Uh, and 
so it's taken staff some time to, uh, I think in  

883
01:26:49,040 --> 01:26:54,320
my opinion, it it the terms of reference needed 
to be completely revisited. So, not just minor  

884
01:26:54,320 --> 01:26:59,280
tweaks or adjustments, but a complete a complete 
revisitation of of what we expect from this  

885
01:26:59,280 --> 01:27:04,880
committee and how it would best serve Port Hope 
in 2026. moving forward. It's certainly been part  

886
01:27:04,880 --> 01:27:10,560
of the planning division's work plan uh for this 
year. There has been a shift in uh some priorities  

887
01:27:10,560 --> 01:27:16,160
and some things were elevated while other 
things had to be um uh deescalated in terms of  

888
01:27:16,160 --> 01:27:22,720
the priority list. However, um I can confirm that 
staff have full intention of bringing uh a report  

889
01:27:22,720 --> 01:27:27,760
forward to council in December. Unfortunately, 
it would not meet this term of council.  

890
01:27:27,760 --> 01:27:33,280
Um but there is full intention that a report with 
respect to the planning advisory committee with a  

891
01:27:33,280 --> 01:27:38,320
full recommendation on how to move forward with 
one uh would be coming forward before the end  

892
01:27:38,320 --> 01:27:47,600
of this this calendar year. Um that's where 
we're we where we are today. Appreciate that.  

893
01:27:47,600 --> 01:27:53,760
Thank you. Uh any other comments or questions from 
council? Uh councelor Claire? Uh yeah. Yeah. No,  

894
01:27:53,760 --> 01:27:57,760
I I really appreciate it all and I know um I'm 
sure the committees will be really thrilled to  

895
01:27:57,760 --> 01:28:04,640
see their terms of reference adopted uh formally 
um to keep uh pushing on with their work. Um I do  

896
01:28:04,640 --> 01:28:11,840
I do have a question and this is really a question 
for council about um the uh youth the provision  

897
01:28:11,840 --> 01:28:17,360
for youth because that was a resolution of council 
that that be considered as part of the uh advisory  

898
01:28:17,360 --> 01:28:22,400
committee bylaw review. So, I'm curious to hear 
from other members of council about whether we  

899
01:28:22,400 --> 01:28:28,240
feel that has been addressed to the, you know, 
to our liking, I guess, uh, or whether that's  

900
01:28:28,240 --> 01:28:34,640
something that we want to keep as an active uh, 
uh, directive to staff to be included in the more  

901
01:28:34,640 --> 01:28:39,680
wholesome review that they're going to conduct uh, 
next year uh, in the new term of council. And then  

902
01:28:39,680 --> 01:28:46,640
I also just want to um, say the one provision that 
I am concerned about in the current uh, proposal  

903
01:28:46,640 --> 01:28:51,920
is not an admin. I don't see as an administrative 
change. I think it's actually quite a substantive  

904
01:28:51,920 --> 01:28:58,240
change and that is to reduce the meeting frequency 
per the bylaw to bimonthly instead of monthly  

905
01:28:58,240 --> 01:29:04,560
meetings. Um, and I I do fully appreciate that 
there is built-in flexibility and committees can  

906
01:29:04,560 --> 01:29:12,320
choose to have a more uh more frequent meetings um 
by revising their bylaws. But I think when we when  

907
01:29:12,320 --> 01:29:19,280
we lower the bar to that standard, it becomes you 
have to make the argument to be more active. And  

908
01:29:19,280 --> 01:29:24,800
I would suggest that in a time when we're trying 
to make more use of community resources, we're  

909
01:29:24,800 --> 01:29:30,560
trying to encourage more participation in our 
decision-m structures. We shouldn't be lowering  

910
01:29:30,560 --> 01:29:35,840
the bar. We should be keeping that bar high. And 
for committees where that doesn't make sense,  

911
01:29:35,840 --> 01:29:43,440
let them use the flexibility to define in their 
own bi terms of reference uh a lesser frequency.  

912
01:29:43,440 --> 01:29:49,440
Um so that's my one concern and I and I really 
would like to see that addressed um before we  

913
01:29:49,440 --> 01:29:55,360
adopt this new bylaw and I want to for council's 
uh consideration. One of the main things I think  

914
01:29:55,360 --> 01:30:02,000
that that would interfere with is our ability to 
rely on committees and refer things to committees  

915
01:30:02,000 --> 01:30:06,800
for consideration because if committees are 
only meeting every two months that would just  

916
01:30:06,800 --> 01:30:12,480
simply bog down the process and delay staff's 
work unnecessarily and then I think what will  

917
01:30:12,480 --> 01:30:18,240
end up happening is we will stop doing that. So we 
will then lose that benefit of hearing from those  

918
01:30:18,240 --> 01:30:23,760
experts that we've taken the time to appoint to 
advise us because we're changing the bylaw to make  

919
01:30:23,760 --> 01:30:30,960
it more difficult for them to do so. Thank you. 
appreciate. So, uh to your first part, uh about  

920
01:30:30,960 --> 01:30:35,440
youth participation and you're asking council 
members about their different So, I'll let you  

921
01:30:35,440 --> 01:30:40,160
know if uh if you look through uh in this report, 
it does have the different terms of reference and  

922
01:30:40,160 --> 01:30:44,960
I'll just highlight the fact that the PRC advisory 
committee uh did change the terms of reference  

923
01:30:44,960 --> 01:30:51,120
to allow 16 plus uh so to actually have youth 
participation in there as well. Um I know that  

924
01:30:51,120 --> 01:30:58,720
and I'll speak uh on behalf of the um civic awards 
advisory committee. Um with the closed sessions  

925
01:30:58,720 --> 01:31:03,840
uh we didn't feel like that was maybe appropriate 
because there's a couple of different things with  

926
01:31:03,840 --> 01:31:10,480
that coming into closed sessions. But uh at least 
for the sorry uh for the PRC advisory committee we  

927
01:31:10,480 --> 01:31:15,440
uh we took that on and we changed the terms of 
reference to B16 plus. I don't know if any other  

928
01:31:15,440 --> 01:31:21,760
council members wants to speak to any of their 
committees. Councelor Atridge. Um, question for  

929
01:31:21,760 --> 01:31:27,040
the clerk. Um, strong mayors, how does that impact 
with committees and so on and and what would be  

930
01:31:27,040 --> 01:31:33,440
the influence on that? Sorry, I'm just going to 
Does anybody else have any questions or any other  

931
01:31:33,440 --> 01:31:39,680
input on the youth first? Sorry. Yeah. Yeah. Yeah. 
Yeah. Well, because then there's a second part to  

932
01:31:39,680 --> 01:31:44,400
Claire, so I just wanted to get that clarification 
first. I apologize. I'll go back. Yeah. Go ahead,  

933
01:31:44,400 --> 01:31:49,280
uh, councelor Claire. Yeah. I thank you uh 
councelor Adam uh for sharing that and I applaud  

934
01:31:49,280 --> 01:31:56,240
the PRC uh for doing that. Um I know that uh when 
that I think it was you and I actually who brought  

935
01:31:56,240 --> 01:32:01,440
forward that resolution about consideration of 
that after the delegation from vote 16 and I guess  

936
01:32:01,440 --> 01:32:07,120
the question I'm asking is are we saying it's a 
nice idea but we should leave it to the committees  

937
01:32:07,120 --> 01:32:11,840
to determine whether youth representation is 
something they want in which case we're sort  

938
01:32:11,840 --> 01:32:17,680
of outsourcing that policy decision around youth 
representation to the committees and that is a  

939
01:32:17,680 --> 01:32:23,360
choice we could make and I think that's what the 
current bylaw kind of contemplates or was it our  

940
01:32:23,360 --> 01:32:29,440
intention as a council to say youth representation 
is important and we would like to see that  

941
01:32:29,440 --> 01:32:35,200
incorporated into the bylaw in which case this 
would be the opportunity to request that that be  

942
01:32:35,200 --> 01:32:42,240
updated um before we adopt this bylaw at council 
two weeks from now. Understandable. Uh the clerk  

943
01:32:42,240 --> 01:32:48,080
had an answer on the second part at least. Yes, I 
I do have a a comment on the second part. I think  

944
01:32:48,080 --> 01:32:53,760
the first part wasn't directed towards me. So I 
I don't want to dain to answer that, right? But  

945
01:32:53,760 --> 01:33:01,200
uh but I do um I do want to uh speak to sort of 
the frequency of meetings because I I I appreciate  

946
01:33:01,200 --> 01:33:07,600
where you're coming from, councelor councelor 
Holloway Wadwani. So So in the draft bylaw,  

947
01:33:07,600 --> 01:33:13,200
the way that it is worded is says that advisory 
committees and local boards shall meet at least  

948
01:33:13,200 --> 01:33:18,640
six times a year and meetings shall be held 
on a bimonthly basis. Right. Unless otherwise  

949
01:33:18,640 --> 01:33:22,800
established through a terms of reference, 
additional meetings may be scheduled only  

950
01:33:22,800 --> 01:33:30,880
where necessary to address the time-sensitive 
matters. Right. And again and then 5.5.1 uh.1  

951
01:33:30,880 --> 01:33:35,760
of the bylaw also states that a meeting schedule 
shall be established at the first meeting or  

952
01:33:35,760 --> 01:33:39,840
first annual meeting of the advisory committee and 
provided to the legislative service department and  

953
01:33:39,840 --> 01:33:46,480
it goes through that. So our intention with this 
is actually not to curtail the work that that the  

954
01:33:46,480 --> 01:33:52,000
committees are doing but we did receive feedback 
from some committees that uh that you know they  

955
01:33:52,000 --> 01:33:57,440
they just weren't meeting enough just there was 
just not enough of work happening right so uh if  

956
01:33:57,440 --> 01:34:04,000
I were to uh we spoke to our our customer service 
assistant who serves as a recording secretary for  

957
01:34:04,000 --> 01:34:08,800
uh for some of the the committees and you know 
she noted for example that uh that some of the  

958
01:34:08,800 --> 01:34:12,640
feedback that she had received one was that 
you know from from committee one a particular  

959
01:34:12,640 --> 01:34:16,480
committee that stated that you know perhaps they 
didn't need to meet as often and they should only  

960
01:34:16,480 --> 01:34:23,520
meet when um when there is an item for them to 
consider right another committee where the many  

961
01:34:23,520 --> 01:34:28,960
meetings were were cancelled due to lack of quorum 
right so our intention with the wording as it was  

962
01:34:28,960 --> 01:34:34,480
stated was just to give a some flexibility so that 
those committees that that need that didn't need  

963
01:34:34,480 --> 01:34:40,960
to meet as as frequently had the ability to to 
to meet less frequently but then there should be  

964
01:34:40,960 --> 01:34:46,080
some a level established where there should be a 
minimum amount that committees should be meeting  

965
01:34:46,080 --> 01:34:51,680
in order to fulfill their mandate. We looked at at 
different uh municipalities to see what they were  

966
01:34:51,680 --> 01:35:00,640
doing and and six like six meetings a year tended 
to be the the norm uh as like a baseline. Um so  

967
01:35:00,640 --> 01:35:06,400
that so that was the the one thing that I that I 
did want to say to council with respect to that.  

968
01:35:06,400 --> 01:35:11,280
The other thing I I want to say and is that 
you know committees don't exist in a vacuum  

969
01:35:11,280 --> 01:35:17,920
right committees are supported by staff leads by 
the departments by the clerk's office to prepare  

970
01:35:17,920 --> 01:35:23,360
agendas to prepare memos to prepare you know 
correspondence and all of the minutes all of  

971
01:35:23,360 --> 01:35:28,720
those things that go into it right so we also 
need to be mindful of the fact that there is a  

972
01:35:28,720 --> 01:35:34,000
significant amount of staff time that goes into 
the management of these committees and that can  

973
01:35:34,000 --> 01:35:40,240
have an impact on resource uh on resources and 
can ultimately have an impact on on the way that  

974
01:35:40,240 --> 01:35:44,960
the committees function as well. So we're 
trying to balance obviously the important  

975
01:35:44,960 --> 01:35:50,640
work that the committees are doing along with 
ensuring that our staff are also you know not  

976
01:35:50,640 --> 01:35:54,400
um they don't have you know are able to support 
those committees to the best of their abilities  

977
01:35:54,400 --> 01:35:58,320
as well. So that was our intention with the way 
that the the language was wording. I hope that  

978
01:35:58,320 --> 01:36:04,720
that gives you some clarity on our intentions. 
Appreciate that and councelor Claire. Yeah I I  

979
01:36:04,720 --> 01:36:10,400
appreciate that. Um and I you know I was I read 
all those clauses and I completely understand how  

980
01:36:10,400 --> 01:36:17,040
they function. My point is that we are lowering 
the the number of meetings and we are basically  

981
01:36:17,040 --> 01:36:21,920
saying that committees have to ask permission 
through getting approved terms in their terms  

982
01:36:21,920 --> 01:36:26,800
of reference to meet more frequently. Right? So if 
you want to meet more often then that needs to be  

983
01:36:26,800 --> 01:36:31,360
established in your meeting schedule and in your 
terms of reference. And I'm saying why not just  

984
01:36:31,360 --> 01:36:36,560
do it the opposite way. say if you would like to 
meet less like ask permission to do less instead  

985
01:36:36,560 --> 01:36:42,240
of asking people to ask permission to do more and 
to do what I think these committees are supposed  

986
01:36:42,240 --> 01:36:51,360
to be doing. So I and I I also am concerned 
about making a change which I see as potentially  

987
01:36:51,360 --> 01:36:57,680
disempowering committees from the work and denying 
counsel from the ability to seek advice from those  

988
01:36:57,680 --> 01:37:05,440
committees on the basis of informal feedback. that 
is not even really do it's not documented in the  

989
01:37:05,440 --> 01:37:11,280
report like we're not being given that as evidence 
for making this change. It's anecdotal because a  

990
01:37:11,280 --> 01:37:16,880
comprehensive consultation of committees was not 
was not done as part of this review as we've all  

991
01:37:16,880 --> 01:37:23,120
acknowledged and I understand that is contemplated 
for the more wholesome review. So for me,  

992
01:37:23,120 --> 01:37:28,400
I would like to leave the meeting schedule 
issue unchanged until we have a chance to  

993
01:37:28,400 --> 01:37:33,840
actually formally seek feedback from committees 
and determine what's what's reasonable. And there  

994
01:37:33,840 --> 01:37:37,680
are things you can do with the language. There are 
clauses in there that allow you to cancel meetings  

995
01:37:37,680 --> 01:37:43,440
for lack of business already. Um, and there are 
um things you can do with the language to say,  

996
01:37:43,440 --> 01:37:49,280
you know, committees shall meet monthly um or, 
you know, less frequently per terms of reference,  

997
01:37:49,280 --> 01:37:54,960
but at a minimum of six. I agree having a minimum 
makes sense. I just don't want the minimum to be  

998
01:37:54,960 --> 01:38:00,480
confused with the standard because I don't 
think that standard will enable committees  

999
01:38:00,480 --> 01:38:06,800
to fulfill the function that I really hope to 
see committees fulfilling. Thank you. Um so  

1000
01:38:06,800 --> 01:38:12,720
I'm going to ask staff um just for clarification 
on something. I can't think of it off the top of  

1001
01:38:12,720 --> 01:38:21,760
my head. I'm sure that it's in the report. I just 
can't think of it. What was it before as a minimum

1002
01:38:21,760 --> 01:38:27,280
uh through through you? I believe it was uh 10 
meetings that um individuals committee had to  

1003
01:38:27,280 --> 01:38:32,480
have with the um the recess in that that August 
month and I think sometimes in December they  

1004
01:38:32,480 --> 01:38:38,000
weren't meeting depending on um the holidays. 
Um but I believe it was 10 as a minimum. 10 was  

1005
01:38:38,000 --> 01:38:44,480
the minimum before. Okay. Thank you. Do any other 
members of council have anything that they'd like  

1006
01:38:44,480 --> 01:38:54,000
to bring up on this? No, I'm seeing none other. 
Well, oh, go ahead. Yeah, go ahead. Okay. So,  

1007
01:38:54,000 --> 01:39:00,000
I do have one. Yeah. So, strong mayors. Uh, so 
back to that question. Thank you. Thank you for  

1008
01:39:00,000 --> 01:39:04,800
that, Councelor Atridge. So, uh, so in accordance 
with the municipal act and the the strong mayor's  

1009
01:39:04,800 --> 01:39:10,720
legislation, uh, particularly, uh, that refers 
to committees of council. So committees struck  

1010
01:39:10,720 --> 01:39:15,600
of council members in this case uh strong mayors 
would not apply to advisory committees and the  

1011
01:39:15,600 --> 01:39:22,160
and the mayor would not have the ability to 
um to change the structure of those of those  

1012
01:39:22,160 --> 01:39:34,400
committees. Yeah. Wonderful. Thank you for that. 
Thank you. Sorry I if I may just add um however um  

1013
01:39:34,400 --> 01:39:40,400
I I just I just uh you know this is relatively new 
legislation. and it is still being contemplated  

1014
01:39:40,400 --> 01:39:46,240
by a lot of different municipalities and is 
unfolding with new case law coming forward on  

1015
01:39:46,240 --> 01:39:53,280
um you know on a on a regular basis. My answer 
may change depending on um on what happens next.  

1016
01:39:53,280 --> 01:40:00,800
Yeah. Great. So unless somebody has a different 
motion to put down, there is a recommended motion  

1017
01:40:00,800 --> 01:40:10,400
and I'm looking at councelor Claire. Um, yeah, I 
would like to offer uh just um I'm gonna Sorry.  

1018
01:40:10,400 --> 01:40:17,760
Um I I would like to pass a u bring forward a 
motion that the issue of youth representation be  

1019
01:40:17,760 --> 01:40:24,640
considered open uh and included for more wholesome 
consideration in the force of another better word  

1020
01:40:24,640 --> 01:40:31,280
wholesome review uh of the committee bylaw uh 
that you're planning for the next term of council.

1021
01:40:33,520 --> 01:40:38,880
And I would also I'm just going to ask the deputy 
clerk really quickly. Uh through you uh deputy  

1022
01:40:38,880 --> 01:40:43,840
mayor to the counselor. We are already looking at 
involving the youth engaging them in the upcoming  

1023
01:40:43,840 --> 01:40:48,480
review in the next term of council. So I don't 
know if a motion specifically referring that  

1024
01:40:48,480 --> 01:40:51,840
back to staff is necessary at that time 
when it's already incorporated in that  

1025
01:40:51,840 --> 01:40:57,440
review. That's fantastic. I just I wouldn't 
want it to come in our directions to count  

1026
01:40:57,440 --> 01:41:02,320
uh council directions list as being complete. 
like as long as that still says in progress  

1027
01:41:02,320 --> 01:41:08,160
then I'm good with that. Um but I did also want 
to uh see whether there would be support at the  

1028
01:41:08,160 --> 01:41:13,920
table uh for similarly referring the question 
of meeting frequency to that more wholesome  

1029
01:41:13,920 --> 01:41:22,080
review so that committees can be consulted uh 
before we make that change at a bylaw level.

1030
01:41:22,080 --> 01:41:27,760
So the clerk is just typing away over there 
and I will ask councelor mink. Um I think the  

1031
01:41:27,760 --> 01:41:32,480
committees already went through that process of 
of giving their feedback. I know my committee did  

1032
01:41:32,480 --> 01:41:38,240
um about the frequency of of meetings that I 
was in. So um at this point I I know one of  

1033
01:41:38,240 --> 01:41:43,520
my committee meetings we did not have enough 
content to talk about and and we often didn't  

1034
01:41:43,520 --> 01:41:50,240
have quorum or I had to cancel a meeting at last 
minute which wasn't wasn't fair. Um, so I think  

1035
01:41:50,240 --> 01:41:55,840
that having the sixth committee meeting minimum 
requirement and the committee can decide based on  

1036
01:41:55,840 --> 01:42:01,840
their agenda and their their goals and objectives 
can can determine for themselves if they want to  

1037
01:42:01,840 --> 01:42:08,240
have more meetings. Councelor, uh, Councelor Ming 
actually raised a really interesting point in so  

1038
01:42:08,240 --> 01:42:12,000
far as sometimes we actually don't have quorum. So 
if we're meeting less frequently and then we also  

1039
01:42:12,000 --> 01:42:16,080
don't have quorum, then we're going to meet even 
more less frequently. And I know in my meetings  

1040
01:42:16,080 --> 01:42:20,720
we've also uh come across some of that. So we 
could continue to diminish this to the point  

1041
01:42:20,720 --> 01:42:26,160
where the meetings are very happening. Um I I just 
want to go back that in the terms of reference,  

1042
01:42:26,160 --> 01:42:30,720
it's a minimum, not a not a maximum, right? So 
there is an opportunity to continue on doing it  

1043
01:42:30,720 --> 01:42:38,400
monthly like many of the committees already have 
established in their terms of reference. Um I I  

1044
01:42:38,400 --> 01:42:42,080
I think I'm looking at maybe the clerk first and 
then the deputy clerk and then councelor Clare or  

1045
01:42:42,080 --> 01:42:46,320
would you Yeah. Okay. Go ahead. So I would just if 
I could just I apologize. Councelor Cla first. I  

1046
01:42:46,320 --> 01:42:52,480
I apologize. I yeah, I and I appreciate that. But 
my what we don't know is perhaps your committee is  

1047
01:42:52,480 --> 01:42:57,440
the one-off. So why change it for everyone when 
it would be far easier for you to just change  

1048
01:42:57,440 --> 01:43:02,400
your terms of reference for the accessibility 
committee. And I will also say that this is  

1049
01:43:02,400 --> 01:43:07,600
a bit of a chicken and egg situation. I don't 
think in previous terms of council committees  

1050
01:43:07,600 --> 01:43:12,480
were really harnessed the way they should be. 
I think we've started to do that into this term  

1051
01:43:12,480 --> 01:43:17,440
of council and I can speak for the environmental 
advisory committee. That's the committee that's  

1052
01:43:17,440 --> 01:43:22,320
had the most teeth. It's been the most active. We 
even delegated leadership of the implementation  

1053
01:43:22,320 --> 01:43:27,680
of the climate community climate action plan to 
them. We have never once not had quorum. In fact,  

1054
01:43:27,680 --> 01:43:32,560
it's very rare for people to meet miss those 
meetings. We often go long and we often have  

1055
01:43:32,560 --> 01:43:38,080
business that we don't get to at the monthly 
frequency. So, I'm going to suggest that the  

1056
01:43:38,080 --> 01:43:43,200
issue is we are not making use of the committees. 
And when people don't feel like it's useful,  

1057
01:43:43,200 --> 01:43:47,280
they're less likely to show up. they're less 
likely to raise things. We're less likely to  

1058
01:43:47,280 --> 01:43:52,240
refer things. So, this is why I think it 
requires more wholesome contemplation and  

1059
01:43:52,240 --> 01:43:57,920
something that should be a formal review process 
as opposed to just anecdotal feedback potentially  

1060
01:43:57,920 --> 01:44:03,840
from just one committee. Appreciate. Uh so, I'm 
going to ask the clerk a question on that too.  

1061
01:44:03,840 --> 01:44:10,320
Uh if we continue on with a 10 minimum and there 
are certain committees that don't need to meet  

1062
01:44:10,320 --> 01:44:18,240
as often in their terms of reference, could 
they change it to be less than the 10 minimum?

1063
01:44:18,240 --> 01:44:24,560
So if I understand the question correctly, so if 
the if the advisory committee bylaw states that  

1064
01:44:24,560 --> 01:44:31,440
the amount of meetings should be 10 minimum and if 
a the committee decides to meet less, would they  

1065
01:44:31,440 --> 01:44:34,960
have the ability to do that? Is that what you're 
asking? Correct. They still have a minimum. So  

1066
01:44:34,960 --> 01:44:38,400
would they have would their terms of reference 
be able to be that they can still just state  

1067
01:44:38,400 --> 01:44:43,600
that they were going to meet every other month? I 
mean realistically speaking the advisory committee  

1068
01:44:43,600 --> 01:44:50,000
bylaw is the overarching framework, right? Which 
is why we try to keep it broad and we give uh more  

1069
01:44:50,000 --> 01:44:57,600
um you know we give more flexibility in the actual 
terms of reference for for those committees to to  

1070
01:44:57,600 --> 01:45:02,640
um you know set their own schedules based on those 
needs because again it's not just a it's not just  

1071
01:45:02,640 --> 01:45:07,120
a conversation amongst committee members. It's 
also a conversation that has to happen between  

1072
01:45:07,120 --> 01:45:11,440
the committees with their the departments that 
help support those committees as well as with  

1073
01:45:11,440 --> 01:45:16,320
the recording secretaries. Right? it it is also 
dependent on that availability as well. So it  

1074
01:45:16,320 --> 01:45:20,480
should really be a conversation that's happening 
at the committee level which is why we wanted to  

1075
01:45:20,480 --> 01:45:25,600
provide some of that broader language to state 
that uh say you know it's a minimum of six uh and  

1076
01:45:25,600 --> 01:45:30,640
then after that each committee can just set its 
own schedule. Okay, appreciate. Um so councelor  

1077
01:45:30,640 --> 01:45:35,120
CLA are you uh are you wanting to put forth 
the motion just to bring it back up to the 10  

1078
01:45:35,120 --> 01:45:42,160
I'm assuming? Is that right? Yeah, I'm actually 
not I I'm I'm suggesting that that piece not be  

1079
01:45:42,160 --> 01:45:47,760
changed through this process, but be referred 
to the more wholesome review. I did also want  

1080
01:45:47,760 --> 01:45:54,480
to add that there already is a section um that 
allows the chair to cancel meeting when there's  

1081
01:45:54,480 --> 01:45:58,800
not enough business or if there's not going to 
be quorum. So in the in the case where there's  

1082
01:45:58,800 --> 01:46:04,240
a a period here where there's an awkward minimum 
that's not working for a particular committee,  

1083
01:46:04,240 --> 01:46:08,160
the chair of that committee does have the 
ability to reduce the number of meetings  

1084
01:46:08,160 --> 01:46:13,680
through the discretion of the chair when there's 
no quorum or business to be advanced. Appreciate  

1085
01:46:13,680 --> 01:46:18,560
um so you're just wanting that uh that brought 
out. So that would be uh that would be I guess  

1086
01:46:18,560 --> 01:46:23,280
your motion. We would need a seconder unless the 
clerk is trying to Yeah. I just I just want to  

1087
01:46:23,280 --> 01:46:31,120
get some clarity. Uh councelor Holloway Woodwani. 
So, so you are you suggesting that the language  

1088
01:46:31,120 --> 01:46:37,120
that is currently in the draft bylaw remain? 
No. You're asking for that that language to  

1089
01:46:37,120 --> 01:46:44,080
be removed and that the bylaw in the original 
uh draft bylaw remain and that uh and then that  

1090
01:46:44,080 --> 01:46:50,720
item and then that item be further referred to 
the next the next uh review. Is that your Yes,  

1091
01:46:50,720 --> 01:46:54,000
that's exactly it. And I because I think about 
when you think about when we get information  

1092
01:46:54,000 --> 01:46:59,120
you get an we have anecdotal information that 
suggests that meeting frequency should be looked  

1093
01:46:59,120 --> 01:47:08,880
at. So now let's look at it. Let's not change our 
bylaw on the basis of that anecdotal information.

1094
01:47:08,880 --> 01:47:12,000
Yeah. Thank you.

1095
01:47:14,480 --> 01:47:18,960
Oh, but the motion should also acknowledge that  

1096
01:47:18,960 --> 01:47:30,640
that is an issue to be reviewed 
as part of the upcoming review.

1097
01:47:30,640 --> 01:47:32,880
Councelor Holloway Adwani, I'm 
just going to put some sample  

1098
01:47:32,880 --> 01:47:39,120
language here if you're satisfied with that. Um,

1099
01:47:39,120 --> 01:47:41,360
yeah. Okay. I need a seconder for that, please.

1100
01:47:43,760 --> 01:47:47,840
I'm seeing none and that is not seconded. 
Uh therefore it is defeated and we will  

1101
01:47:47,840 --> 01:47:52,640
go back to the original and uh we have 
talked about this more than enough. So  

1102
01:47:52,640 --> 01:47:59,360
it is time to come to a vote for that too. 
So the the recommended motion is on the  

1103
01:47:59,360 --> 01:48:04,240
agenda. I need a mover and a second for the 
recommended motion. Moved by councelor Toms,  

1104
01:48:04,240 --> 01:48:10,320
seconded by councelor Mink. All in favor 
and opposed. And that has been passed.  

1105
01:48:11,840 --> 01:48:19,920
Moving on, item 4.2, report LLS 3526, records 
management program bylaw update. Does council have  

1106
01:48:19,920 --> 01:48:29,120
any uh questions or comments about uh this item? 
Uh councelor Atri. Uh yeah, thank you. U maybe a  

1107
01:48:29,120 --> 01:48:38,160
question of uh clarification on on this particular 
item. Um the the question I have is because it  

1108
01:48:38,160 --> 01:48:44,640
allows the clerk to or designate to change the 
sections that govern retention and access of files  

1109
01:48:44,640 --> 01:48:51,120
uh without uh council's oversight. Um are we 
going to be in a situation where records could  

1110
01:48:51,120 --> 01:48:56,720
be disappearing early that we don't know like what 
what does that actually mean? Can you give us some  

1111
01:48:56,720 --> 01:49:05,360
some understanding of that? I'll pass this over to 
the clerk maybe. So I mean the language that is in  

1112
01:49:05,360 --> 01:49:11,040
in the in the bylaw is is very typical language 
that is included in most record management  

1113
01:49:11,040 --> 01:49:16,560
bylaws. It gives certain authority to the clerk 
to to establish best practices in line with our  

1114
01:49:16,560 --> 01:49:22,560
municipal recordkeeping systems. Right. uh anytime 
that you know there the bylaw itself includes a  

1115
01:49:22,560 --> 01:49:27,920
schedule right for for for what the retention 
period looks like. Our our record staff follow  

1116
01:49:27,920 --> 01:49:34,240
that that schedule diligently. We ensure that it's 
updated on a on a regular basis. Um if there were  

1117
01:49:34,240 --> 01:49:39,600
any sort of amendment to any sort of retention 
schedule that would come forward to council for  

1118
01:49:39,600 --> 01:49:46,240
contemplation prior to that happening. In fact, 
if I can be so bold as to say, we end up keeping  

1119
01:49:46,240 --> 01:49:53,040
records far longer than um than we really need to. 
So, our our intention really is to become a more  

1120
01:49:53,040 --> 01:49:58,960
agile organization, a more agile organization in 
terms of its recordeping practices so that when  

1121
01:49:58,960 --> 01:50:04,400
records are requested from from uh you know, from 
whether it is staff or it is you know through the  

1122
01:50:04,400 --> 01:50:09,280
FOI process, we're able to access them quickly. 
you know, that's that's a benefit not only to the  

1123
01:50:09,280 --> 01:50:14,160
municip to the municipality, it's a benefit to the 
community that needs access to those records. So,  

1124
01:50:14,160 --> 01:50:17,840
that is really what our intention was with 
bringing this forward. Greatly appreciate.  

1125
01:50:17,840 --> 01:50:23,040
Does that answer your question? Okay. Okay. Any 
follow-ups? Any other questions or comments from  

1126
01:50:23,040 --> 01:50:27,040
council? No. The recommended motion is on the 
agenda. If I can get a mover and a seconder moved  

1127
01:50:27,040 --> 01:50:33,040
by councelor Le, seconded by councelor Manga. All 
in favor? And that has been passed unanimously.  

1128
01:50:33,600 --> 01:50:41,920
Moving on to item 4.3, report LLS 3626, amendment 
to lease agreements with acco uh for the chapel  

1129
01:50:41,920 --> 01:50:48,880
and caretakers cottage within the Union cemetery. 
Um do does council have any comments or questions  

1130
01:50:48,880 --> 01:50:55,120
on this? No. I I would like to uh just thank uh 
thank the staff for this one. This was a very  

1131
01:50:55,120 --> 01:50:59,120
quick uh turnover and uh I think they've done 
an incredible job getting this over the line  

1132
01:50:59,120 --> 01:51:06,240
for the acco or Yeah, whatever it is now. Yeah, 
absolutely. So, thank you. I appreciate that. Um  

1133
01:51:06,240 --> 01:51:11,360
I need uh the recommended motion is on the agenda. 
If I can get a mover in a second, please. Moved by  

1134
01:51:11,360 --> 01:51:20,720
councelor Atred, seconded by councelor Mink. All 
in favor? And that has been passed unanimously.

1135
01:51:20,720 --> 01:51:27,840
Moving on to item 4.4, Four. Report DS1326. 
Recommendation report zoning bylaw amendment  

1136
01:51:27,840 --> 01:51:45,200
ZB05 2025 7773 Longear Lane Campbell. Does council 
have any comments or questions? Uh, councelor Les,

1137
01:51:45,200 --> 01:51:52,720
I see there's a a provision in here for um 
an appeal for uh reduction in fees for the  

1138
01:51:52,720 --> 01:52:00,640
zoning. Will that be coming forward to us? Uh 
I'll pass this over to the director. Thank you  

1139
01:52:00,640 --> 01:52:04,880
for the question. I can answer that on 
on behalf of the planning division. So,  

1140
01:52:04,880 --> 01:52:09,280
uh, there was a request for a reduction in 
planning fees. This report would contemplate,  

1141
01:52:09,280 --> 01:52:12,880
uh, would ask council to contemplate 
that request. Planning has recommended  

1142
01:52:12,880 --> 01:52:18,960
that that request be refused as part of the the 
motion for, uh, that's, uh, under consideration  

1143
01:52:18,960 --> 01:52:28,880
today. Thank you. Thank you. And can you just 
remind us maybe what the fees uh, are total?

1144
01:52:28,880 --> 01:52:33,120
Thank you for the question. I'm going to defer 
to the manager of planning for that answer.  

1145
01:52:34,080 --> 01:52:39,760
Good evening through the chair. So every 
application has a fee and that is approved  

1146
01:52:39,760 --> 01:52:48,160
by council and uh the applicant under the planning 
act has the right to request for the reduction and  

1147
01:52:48,160 --> 01:52:55,760
we staff uh have provided our recommendation that 
it not be supported by council because this zoning  

1148
01:52:55,760 --> 01:53:03,040
by law amendment came because uh the proponent did 
not follow the approved plans and build something  

1149
01:53:03,040 --> 01:53:10,080
larger. I appreciate that. And now dollar amount. 
Do we have a dollar amount of what that is? It's  

1150
01:53:10,080 --> 01:53:18,400
5,500. Okay. Thank you, uh, councelor Clair. 
Yeah, I I support the recommendation from staff,  

1151
01:53:18,400 --> 01:53:24,160
although I do appreciate where the owner was 
probably coming from and we've now updated our  

1152
01:53:24,160 --> 01:53:30,320
our ARU provisions accordingly. But, uh, I do also 
just wanted to thank staff for making this work  

1153
01:53:30,320 --> 01:53:34,800
because obviously we have, you know, additional 
housing now. let's find a way to make it work.  

1154
01:53:34,800 --> 01:53:41,200
And so, thank you very much for for doing that. 
Appreciate councelor Mink. Yeah. So, I just want  

1155
01:53:41,200 --> 01:53:46,560
to take a minute though, too. I'm I'm familiar 
with this file and I know that there's a history  

1156
01:53:46,560 --> 01:53:52,480
here and maybe it's not the place to say this, 
but this is not a unique situation where rural  

1157
01:53:52,480 --> 01:54:02,480
residents are have been trying to sever land, 
make multigenerational homes aside from ARUS.  

1158
01:54:02,480 --> 01:54:09,360
um they're very I will say farmers are stewards 
of the land. They're very responsible with their  

1159
01:54:09,360 --> 01:54:18,480
requests and often property owners are sensible 
with wanting to sever a lot. And I know that this  

1160
01:54:18,480 --> 01:54:26,160
is one example where all sorts of alternatives 
were explored and denied um until we got to  

1161
01:54:26,160 --> 01:54:33,280
this situation. And this is not isolated. This is 
common. It doesn't get this far, but the original  

1162
01:54:33,280 --> 01:54:39,120
requests are common. So, I'm just hoping as we 
move forward with the official plan in the new  

1163
01:54:39,120 --> 01:54:47,120
term, the council of the day of the day seriously 
considers what the community, especially the rural  

1164
01:54:47,120 --> 01:54:55,200
community is asking to do and consider providing 
solutions so that we don't get into a situation  

1165
01:54:55,200 --> 01:55:03,520
like this as well. Okay. Appreciate. Any other 
comments or questions from councel? I'm seeing  

1166
01:55:03,520 --> 01:55:08,880
none. The recommended motion is on the agenda. If 
I can get a mover in a second or for that moved by  

1167
01:55:08,880 --> 01:55:15,440
councelor Mink, seconded by councelor lees. All 
in favor? And that has been passed unanimously.  

1168
01:55:15,440 --> 01:55:24,000
Moving on to 4.5 report DS1426, launch of the 
Port Hope BR&E and energy and manufacturing  

1169
01:55:24,000 --> 01:55:28,880
supply chain readiness program. I'm going to ask 
council if they have any questions or comments  

1170
01:55:28,880 --> 01:55:38,000
on this one. Uh councelor Toms. Yeah. Um can you 
explain a little bit maybe more of what what this  

1171
01:55:38,000 --> 01:55:43,360
program is? To me it seems like it's a plan for 
the plan. Um like this is something that economic  

1172
01:55:43,360 --> 01:55:48,400
development should be doing already. And my other 
question would be around the survey timing. Um,  

1173
01:55:48,400 --> 01:55:53,600
typically our surveys don't do well and to throw 
this one right in the middle of election doesn't  

1174
01:55:53,600 --> 01:55:58,000
seem like a wise wise decision to me. So, I was 
just wondering if there's a timing constraint why  

1175
01:55:58,000 --> 01:56:04,560
we're going that path or you just explain that 
a little bit more uh to the director. Thank you  

1176
01:56:04,560 --> 01:56:09,440
for the question. I will uh allow our our 
manager of economic development to speak  

1177
01:56:09,440 --> 01:56:14,800
uh uh more specifically regarding the details 
of the program. Uh however, this was actually  

1178
01:56:14,800 --> 01:56:20,000
a budget consideration. Um just to speak to the 
second part of your question first before Julian  

1179
01:56:20,000 --> 01:56:25,120
uh is able to delve a little deeper into what 
this uh what this business retention and expansion  

1180
01:56:25,120 --> 01:56:31,600
program actually is. Uh but uh the consideration 
for a business retention and expansion program did  

1181
01:56:31,600 --> 01:56:37,200
uh was a part of a consideration of council's 
operating budget for 2026. Uh so as part of  

1182
01:56:37,200 --> 01:56:42,480
the economic development division's budget 
proposal, we proposed a a jointly funded program  

1183
01:56:42,480 --> 01:56:48,720
that we hoped to received grant funding for to 
endeavor into a business retention and expansion  

1184
01:56:48,720 --> 01:56:54,640
um exercise for the entire municipality. This has 
not been done and we felt it was timely that that  

1185
01:56:54,640 --> 01:57:00,240
this uh initiative was undertaken by economic 
development. uh we were successful in achie  

1186
01:57:00,240 --> 01:57:07,120
achieving uh a grant through the rural Ontario 
development fund uh for 50% of the program's cost.  

1187
01:57:07,120 --> 01:57:14,240
So that was um a successful grant uh application 
taken undertaken by economic development. So since  

1188
01:57:14,240 --> 01:57:19,680
we were uh since we did receive that grant funding 
in coordination with the budget approval that was  

1189
01:57:19,680 --> 01:57:27,280
considered by council in 2020 for 2026 we were 
able to move forward with the actual program. So,  

1190
01:57:27,280 --> 01:57:35,120
what's coming forward today is a is more of 
a a an introduction to the start of of what's  

1191
01:57:35,120 --> 01:57:39,280
going to be a fullear process. So, this 
is by no means a a decision that's being  

1192
01:57:39,280 --> 01:57:44,800
made tonight with respect to business retention 
and expansion, but rather the kickoff of of an  

1193
01:57:44,800 --> 01:57:49,840
exercise that economic development is going to be 
undertaking over the course of the next year. Um,  

1194
01:57:49,840 --> 01:57:54,640
and Julian can speak more specifically to the 
program itself and what we hope to achieve.  

1195
01:57:55,360 --> 01:58:00,480
Thanks for the question. Um, so it's a two-part 
project and the timeline in terms of when we're  

1196
01:58:00,480 --> 01:58:04,720
doing the surveys is actually based on when 
the funding was approved and then a number  

1197
01:58:04,720 --> 01:58:10,000
of things that happened um, subsequently. Um, 
so we do have the survey element of it. Um,  

1198
01:58:10,000 --> 01:58:16,400
that's taking place from October to November. Um, 
we're trying to actually ensure that it's wrapped  

1199
01:58:16,400 --> 01:58:21,920
up before the holiday seasons. So it might be 
into into early December. Um, but that is for  

1200
01:58:21,920 --> 01:58:27,440
the general business retention and expansion. um 
surveys. So we've actually divided this this the  

1201
01:58:27,440 --> 01:58:32,800
the study into two parts. So the first part is 
actually like engaging with the entire community,  

1202
01:58:32,800 --> 01:58:37,360
business community um to understand exactly 
what's going on with them. So yes, some part of  

1203
01:58:37,360 --> 01:58:43,600
that is regular day-to-day um um um um economic 
development activities. Um the scope of what we  

1204
01:58:43,600 --> 01:58:47,920
actually undertaken is something that we don't 
would wouldn't normally have the resources to do  

1205
01:58:47,920 --> 01:58:53,360
in house, right? And so that's one of the reasons 
why one we approached council and also we sought  

1206
01:58:53,360 --> 01:58:58,880
um the provincial funding to do this because 
this is this is actually a a provincial program  

1207
01:58:58,880 --> 01:59:03,440
um that most municipalities do. So it allows us 
to also benchmark against other municipalities  

1208
01:59:03,440 --> 01:59:08,560
because we follow a standard um provincial 
template and then what we've done is expanded the  

1209
01:59:08,560 --> 01:59:12,800
questions that we are asking to ensure that they 
align with the values and the priorities of the  

1210
01:59:12,800 --> 01:59:21,280
of this municipality. Um so the this particular um 
BRN project will look at the existing businesses,  

1211
01:59:21,280 --> 01:59:25,360
what's going on with them, whether or not they're 
growing, what issues they're facing and all of  

1212
01:59:25,360 --> 01:59:31,440
that. But we also have two other elements to it 
um where we're looking at um the the the the the  

1213
01:59:31,440 --> 01:59:36,000
work that's taking place throughout the region 
in terms of the corridor that we are in um and  

1214
01:59:36,000 --> 01:59:40,800
what that means for our our our businesses and how 
we can actually help them to capitalize on on on  

1215
01:59:40,800 --> 01:59:45,840
on the on the growth that we expect. not just the 
Westville but also in terms of what's going on at  

1216
01:59:45,840 --> 01:59:51,040
Darlington and the entire corridor. Um how can 
we ensure that they participate in that in the  

1217
01:59:51,040 --> 01:59:55,120
supply chain going forward. So that's that element 
of it. And then there's also an element looking at  

1218
01:59:55,120 --> 02:00:01,040
isotopes. Um what does that mean and how can 
we also align um our local manufacturers to  

1219
02:00:01,040 --> 02:00:06,000
be able to sell into that space as well like what 
capacities need to actually be in place and how do  

1220
02:00:06,000 --> 02:00:12,000
we need to actually strengthen them in order for 
them to actually be able to participate. there.  

1221
02:00:12,000 --> 02:00:18,480
The second element is a consultant study. So that 
is more technical where it will actually look at  

1222
02:00:18,480 --> 02:00:23,040
um certification that the businesses might 
actually need um and and and it goes into some  

1223
02:00:23,040 --> 02:00:28,720
depth in terms of what what what resources and 
it compares it to other regions. So what exists  

1224
02:00:28,720 --> 02:00:34,640
within Dur uh the the the Bruce region and other 
regions and compare and what resources exist ex  

1225
02:00:34,640 --> 02:00:40,160
um within the entire entire um um North 
umberland county. So the second part goes  

1226
02:00:40,160 --> 02:00:44,000
beyond the municipality. The first part is 
very municipal focused and the second part  

1227
02:00:44,000 --> 02:00:51,520
takes a broader a broader look in terms of 
um how do we build a regional supply chain.

1228
02:00:51,520 --> 02:00:55,440
Wonderful. Darl just a follow. Yeah, 
please. So then it's it's more of a  

1229
02:00:55,440 --> 02:01:00,320
nuclear initiative then. No, it's not. Um so 
the business retention and expansion program  

1230
02:01:00,320 --> 02:01:06,560
um the the questions most of the questions are 
based on gen standard um or mafro questionnaires.  

1231
02:01:06,560 --> 02:01:12,400
Um so those those are very standard questions. we 
do have an element that allows us to actually like  

1232
02:01:12,400 --> 02:01:16,400
um delve more deeply into manufacturing 
the manufacturing sector u what's going  

1233
02:01:16,400 --> 02:01:21,280
on with them in general and also then um 
see how best we can actually support them  

1234
02:01:21,280 --> 02:01:26,720
in participating in the the in the nuclear 
in manufacturing so it actually goes beyond  

1235
02:01:26,720 --> 02:01:30,560
the nuclear project so it's not framed 
as a nuclear project but more how can we  

1236
02:01:30,560 --> 02:01:37,840
support the energy manufacturing and clean 
growth within within this particular area

1237
02:01:37,840 --> 02:01:44,560
wonderful Uh any other comments or questions 
from council? No. Uh thank you. Uh incredible  

1238
02:01:44,560 --> 02:01:50,960
work. And I'm going to now uh ask the council. 
We uh we have a a motion on the agenda. If I can  

1239
02:01:50,960 --> 02:01:57,360
get a mover and a seconder for that. Moved by 
councelor Les, seconded by councelor Mink. All  

1240
02:01:57,360 --> 02:02:05,920
in favor and opposed. Oh, you were good. Okay. 
Sorry. Thank you. Just I understand it. It's  

1241
02:02:05,920 --> 02:02:14,080
becoming a late night and we are only on number 
six. So moving on to item 4.6 uh report DS1526  

1242
02:02:14,080 --> 02:02:22,240
investment facilitation toolkit development and 
can export funding award council. Any questions  

1243
02:02:22,240 --> 02:02:29,920
or comments? Uh councelor lees. Yeah, I I I maybe 
I just missed it, but I didn't see anything that  

1244
02:02:29,920 --> 02:02:41,120
um indicated that would include uh real 
estate data for uh incoming uh potential um

1245
02:02:41,120 --> 02:02:46,560
people coming into the to the area, 
new businesses relocating. So,  

1246
02:02:46,560 --> 02:02:53,920
do we have a real estate plan as part of this? 
What lands are available? What will be available?

1247
02:02:57,200 --> 02:03:03,280
Um so that's going to be a separate exercise. Um 
we are looking at a land a land strategy which is  

1248
02:03:03,280 --> 02:03:08,160
which is actually somewhat which is separate um 
which we intend to undertake maybe in December or  

1249
02:03:08,160 --> 02:03:14,400
January. We're working on right now. Um this one 
is actually to ensure that one the departments  

1250
02:03:14,400 --> 02:03:20,160
are aligned um and that we have the necessary 
resources in order to engage with the the the  

1251
02:03:20,160 --> 02:03:26,080
potential the investors that we are seeing right 
now. um ensuring that we have um all the tools  

1252
02:03:26,080 --> 02:03:30,560
that they would normally need in order to be able 
to facilitate those and also how do we triage  

1253
02:03:30,560 --> 02:03:35,120
right so it's ensuring that we develop a process 
in terms of how do we approach how do we how do  

1254
02:03:35,120 --> 02:03:40,480
we handle these investors um and what resources 
are we providing to them and how do we how do we  

1255
02:03:40,480 --> 02:03:44,720
um map out the entire development process um 
that they would need to actually go through  

1256
02:03:44,720 --> 02:03:49,040
and what resources um they would need to take 
forward so some of this is actually marketing  

1257
02:03:49,040 --> 02:03:54,400
marketing collaterals in terms of why how to 
invest in Port hope and then others will be in  

1258
02:03:54,400 --> 02:04:00,240
terms of internal systems and ensuring that these 
are actually in place. Thank you. I guess my only  

1259
02:04:00,240 --> 02:04:04,880
point is if we don't have any place to put them 
I don't know why they would come the intention  

1260
02:04:04,880 --> 02:04:09,200
is that we're doing these things concurrently. So 
we are working on the land strategy at the same  

1261
02:04:09,200 --> 02:04:13,680
time that we're as we're doing this one and 
the intention that they would be overlapping  

1262
02:04:13,680 --> 02:04:19,040
um based on the timeline that these both are 
actually taking place right and there are some  

1263
02:04:19,040 --> 02:04:23,440
questions that will be coming through um the other 
studies that would be speaking to some of the land  

1264
02:04:23,440 --> 02:04:30,160
issues as well um in terms of the BR project that 
we're doing. Thank you. No problem. Thank you. Um  

1265
02:04:30,160 --> 02:04:35,200
any other comments or questions from council? 
No. The recommended motion is on the agenda.  

1266
02:04:35,200 --> 02:04:40,000
If I can get a mover and a seconder, please. 
Moved by councelor Lees, seconded by councelor  

1267
02:04:40,000 --> 02:04:47,840
Atridge. All in favor? And that has been 
passed unanimously. Moving on to item 4.7,  

1268
02:04:47,840 --> 02:04:59,040
report DS1626, Port Hope Tourism Strategy 2026 to 
2031. Incredible amount of work on this one. And  

1269
02:04:59,040 --> 02:05:05,680
uh I will ask staff to introduce this, 
please. Thank you. and through the chair  

1270
02:05:05,680 --> 02:05:12,800
I would ask Julian to uh return to the 
podium to introduce the tourism strategy.

1271
02:05:12,800 --> 02:05:19,040
All right. Thanks. Um there through your chair. 
Um so today we're just basically um presenting  

1272
02:05:19,040 --> 02:05:28,160
the the tourism strategy um the 2026 to 2031. Um 
this is intended to be the five-year framework for  

1273
02:05:28,160 --> 02:05:34,240
tourism delivery within within within Port Hope. 
Um and they provide some context in terms of the  

1274
02:05:34,240 --> 02:05:40,320
background. Um um this is the first tourism 
strategy for the municipality. Um we've we  

1275
02:05:40,320 --> 02:05:48,720
were directed by by council in 2023 um to engage 
a consultant to undertake undertake this study. Um  

1276
02:05:48,720 --> 02:05:54,880
a number of reports came forward to council and we 
made a decision afterwards um when I came on board  

1277
02:05:54,880 --> 02:06:01,520
that we will take this in-house. Um, one because 
of changes in the the the council's priorities  

1278
02:06:01,520 --> 02:06:08,080
with the strategic the strategic plan as well as 
after reviewing the feedback that we saw from the  

1279
02:06:08,080 --> 02:06:13,440
stakeholders, we felt um there could be better 
alignment in terms of what the communities were  

1280
02:06:13,440 --> 02:06:18,480
um felt was important um some of the issues 
that persons were speaking about around  

1281
02:06:18,480 --> 02:06:24,560
um um environmental stewardship um about whether 
or not the community can manage the capacity. Um  

1282
02:06:24,560 --> 02:06:28,880
so there are a number of issues that we felt were 
not um being adequately addressed and we wanted to  

1283
02:06:28,880 --> 02:06:33,200
be able to ensure that um what is presented to the 
community reflected the views that we saw coming  

1284
02:06:33,200 --> 02:06:41,120
forward. Um so that's where we were with that 
and um the intention is to provide a disciplined  

1285
02:06:41,120 --> 02:06:47,440
um a disciplined approach to developing managing 
funding and measuring the tourism for the next 5  

1286
02:06:47,440 --> 02:06:54,400
years. and the the core idea is that it's going to 
be authentic um well-managed and that that that it  

1287
02:06:54,400 --> 02:06:59,040
benefits the community as a whole. Um so there's a 
lot of conversations um within the document about  

1288
02:06:59,040 --> 02:07:04,000
community benefit. So we focus a lot on community 
benefit um meaning benefits to the businesses as  

1289
02:07:04,000 --> 02:07:09,760
well as benefits to the to the to the residents 
and that tourism should be framed um from a  

1290
02:07:09,760 --> 02:07:14,080
resident first perspective in terms of how does 
this benefit the residents and then therefore  

1291
02:07:14,080 --> 02:07:19,920
the the the visitors can can can partake. Um so 
that's the intention um in preparing this as well  

1292
02:07:19,920 --> 02:07:26,000
as how do we ensure that the we drive traffic to 
businesses. So measurements is based on how best  

1293
02:07:26,000 --> 02:07:30,560
it impacts on the local businesses um and not so 
much in terms of the numbers that we see in the  

1294
02:07:30,560 --> 02:07:36,240
community but how the the the benefits spill over 
economically for the local businesses. So that's  

1295
02:07:36,240 --> 02:07:40,400
um some of the the core points around 
how the how the document was framed.  

1296
02:07:40,400 --> 02:07:45,840
um we've built it based on um five priorities 
and four pillars trying to ensure that we cover  

1297
02:07:45,840 --> 02:07:52,080
all aspects of the community. So there's a lot 
some emphasis on on on food um and the and the  

1298
02:07:52,080 --> 02:07:56,720
farm where we try to bring in the rural element 
as much as possible. And then there's the the  

1299
02:07:56,720 --> 02:08:01,200
downtown core in terms of the the artisans and 
stuff like that as well as we wanted to put some  

1300
02:08:01,200 --> 02:08:06,560
attention on the on the on the lakefront and the 
work that was done previously um around the the  

1301
02:08:06,560 --> 02:08:12,640
the waterfront strategy and potentially later on 
a marina. Um so the the idea was that we wanted to  

1302
02:08:12,640 --> 02:08:16,320
explore all the different strategies that were 
already in front of council that came in front  

1303
02:08:16,320 --> 02:08:21,280
of council and now we could actually bring them 
together under under this new tourism strategies.  

1304
02:08:21,280 --> 02:08:27,920
Um there is no the document was done in-house 
so there there was no cost to to to council and  

1305
02:08:27,920 --> 02:08:35,280
um right now we've initiated some activities but 
the intention was that we're holding off until we  

1306
02:08:35,280 --> 02:08:41,120
got um approval by council before we we proceeded 
with with um most activities um during the summer  

1307
02:08:41,120 --> 02:08:48,320
we we we started some initiatives we actually 
got um applied for and received um RTO a funding  

1308
02:08:48,320 --> 02:08:54,240
um to develop a number of assets um to support 
the the tourism delivery going forward. So  

1309
02:08:54,240 --> 02:08:59,760
um that is something that's currently ongoing and 
we also started um some initiatives to support the  

1310
02:08:59,760 --> 02:09:06,240
local operators. Um a lot of audits being done um 
so we engage some students and we and that's the  

1311
02:09:06,240 --> 02:09:11,840
initial part. The intention was that we'll keep 
it high level with the intention that once we get  

1312
02:09:11,840 --> 02:09:17,680
um signed off or any direction from council 
then we know exactly how to proceed. Right.  

1313
02:09:17,680 --> 02:09:22,720
So the the the today we're presenting this 
uh strategy for council's consideration  

1314
02:09:22,720 --> 02:09:30,160
um and for you to direct staff as to whether 
we should proceed with year one implementation.  

1315
02:09:30,160 --> 02:09:34,560
Wonderful. Thank you. So uh first off, thank you 
for the incredible amounts of work that you did  

1316
02:09:34,560 --> 02:09:40,640
and uh the fact that that work was in house and I 
I I think you've done an incredible job. I'll get  

1317
02:09:40,640 --> 02:09:43,920
to what I'm going to say a little bit later, but 
I'm going to open up to council really quickly.  

1318
02:09:43,920 --> 02:09:50,080
So councelor M. Um so thank you very much. the 
document was fabulous. Thank you. Um, and you did  

1319
02:09:50,080 --> 02:09:54,880
just explain and maybe answered a little bit of my 
questions. Um, and as a side note, too, I just and  

1320
02:09:54,880 --> 02:09:59,920
I've said this before that I've noticed aside from 
this strategy that I'm getting more pop-ups now in  

1321
02:09:59,920 --> 02:10:05,840
my phone about visiting Port Hope and stuff. So, 
I think that's that's great and and there's a lot  

1322
02:10:05,840 --> 02:10:13,600
of traffic and so on downtown, which is fabulous. 
My question is um how do we make sure that this  

1323
02:10:13,600 --> 02:10:20,960
tourism strategy is a municipal strategy and not 
just departmental and what I mean by that is as  

1324
02:10:20,960 --> 02:10:28,560
you just explained tourism impacts so much and 
often when we're sitting here at council we get  

1325
02:10:28,560 --> 02:10:35,520
other reports that come to us to make a decision 
about something not coming from the tourism  

1326
02:10:35,520 --> 02:10:45,040
department and unknowingly council could make a 
decision that could impact our tourism product.  

1327
02:10:45,040 --> 02:10:50,720
So, we may decide, you know, what affordable 
housing is is a priority, but council may decide,  

1328
02:10:50,720 --> 02:10:57,120
you know what, that's a great location, which then 
may have a detrimental impact on the heritage or  

1329
02:10:57,120 --> 02:11:03,120
or the the view of the lake or or or those type 
of things. So, how can we make sure that when  

1330
02:11:03,120 --> 02:11:09,920
council is making decisions on other reports, it's 
pointing to our tourism brand and taking that into  

1331
02:11:09,920 --> 02:11:15,440
consideration and not damaging that in the process 
of a different decision. That makes sense. Yeah,  

1332
02:11:15,440 --> 02:11:20,240
good question. Um, councelor Mink. Um, 
that is something that was considered  

1333
02:11:20,240 --> 02:11:26,160
um when we developed the the the structure of 
of tourism delivery in Port Hope. So within  

1334
02:11:26,160 --> 02:11:31,120
this structure what we've actually proposed um is 
that we'd actually have a steering committee right  

1335
02:11:31,120 --> 02:11:36,240
a tourism steering committee which is internal 
um so all the the various departments would be  

1336
02:11:36,240 --> 02:11:41,040
part of this and throughout the document I refer 
to this as a cross departmental model and so even  

1337
02:11:41,040 --> 02:11:46,800
with the development of the of this strategy it 
was circulated um internally um numerous times  

1338
02:11:46,800 --> 02:11:50,800
um with these feedbacks being incorporated um 
that we've gotten from the other departments.  

1339
02:11:50,800 --> 02:11:55,920
So um this was a collaborative effort in terms 
of pulling this together and the intention with  

1340
02:11:55,920 --> 02:12:01,360
with the the the structure is that we'd have that 
steering committee that has representation from  

1341
02:12:01,360 --> 02:12:08,080
the different different um departments and then 
there is a a a stakeholder table which is separate  

1342
02:12:08,080 --> 02:12:13,120
where we'd have the key persons within the within 
the municipality the key the tourism related  

1343
02:12:13,120 --> 02:12:18,800
operators being part of that and then some some 
more detailed subworking group that would break  

1344
02:12:18,800 --> 02:12:24,640
get into some more nuances But but that the that 
that table that tourism table will ensure that one  

1345
02:12:24,640 --> 02:12:30,000
the various voices are are incorporated but also 
this having that steering committee would have  

1346
02:12:30,000 --> 02:12:34,320
representation from all different departments that 
they would actually know exactly what is being  

1347
02:12:34,320 --> 02:12:39,600
spoken about and how the impact that it would 
actually have on tourism. So the intention is that  

1348
02:12:39,600 --> 02:12:45,520
um every department sees themsel. Um I did um 
include a chart just in indicating where each  

1349
02:12:45,520 --> 02:12:50,640
departmental uh department fell um in terms of 
their role within tourism to to demonstrate that  

1350
02:12:50,640 --> 02:12:56,560
tourism did not belong to one department but that 
most departments touch on this in some in some way  

1351
02:12:56,560 --> 02:13:01,360
um and that going forward for it to be successful 
that all the departments would need to be working  

1352
02:13:01,360 --> 02:13:05,840
together. Perfect. Thank you. Wonderful. And I I 
appreciate that too. That was one of the things  

1353
02:13:05,840 --> 02:13:10,480
that I loved about uh about this strategy is the 
fact that a lot of the different things like as  

1354
02:13:10,480 --> 02:13:15,360
councelor Mink was bringing up is identified 
whether it's using different uh of our other  

1355
02:13:15,360 --> 02:13:19,680
strategies that we already have different plans 
that we have but also the cross uh department  

1356
02:13:19,680 --> 02:13:25,840
model which I think was on page 39 5.1 uh and I 
and I love the fact because the collaboration is  

1357
02:13:25,840 --> 02:13:31,120
what makes things go forward in tourism. So, 
thank you. Appreciate uh councelor Les. Yeah,  

1358
02:13:31,120 --> 02:13:37,840
Julian and I had a little bit of a conversation 
regarding this and basically my thoughts were  

1359
02:13:37,840 --> 02:13:44,080
it's too bad that from 2023 to 2026 we had three 
different consulting firms that didn't move the  

1360
02:13:44,080 --> 02:13:50,880
needle further than it has been moved. But that's 
water under the bridge. And the other thing is  

1361
02:13:50,880 --> 02:13:59,600
that when you focus on cleanliness, safety, uh 
service and u quality, uh that really establishes  

1362
02:13:59,600 --> 02:14:07,440
the brand that we should be promoting and then all 
the rest is sort of not fluff, but you got to have  

1363
02:14:07,440 --> 02:14:15,600
your core values there first. Thank you. Thank 
you, Council. Wonderful. Uh, councelor Clair,  

1364
02:14:15,600 --> 02:14:20,640
I think I always feel badly when there's been 
such tremendous work and then we pick at one  

1365
02:14:20,640 --> 02:14:26,960
or two small things, but it is no way to diminish 
uh, yeah, tremendous uh, strategy and and awesome  

1366
02:14:26,960 --> 02:14:33,440
to see it done in house, too. So, fantastic. Um 
my question is related to it was noted in the  

1367
02:14:33,440 --> 02:14:42,560
report that the closure of the tourism um desk or 
was was still lamented. Um and I and I appreciate  

1368
02:14:42,560 --> 02:14:49,520
that that's there. Um what I and I see I I do 
see sort of a reflection of ideas of how we're  

1369
02:14:49,520 --> 02:14:54,400
going to address that gap through the ambassadors 
and and that I think that's great. What I haven't  

1370
02:14:54,400 --> 02:15:00,560
seen and I couldn't find anywhere in there is the 
contemplation for what the balance is going to be  

1371
02:15:00,560 --> 02:15:05,520
for digital resources versus print resources. 
In fact, I think print resources I couldn't  

1372
02:15:05,520 --> 02:15:11,680
find any reference to whatsoever. And I'm still 
really concerned that that's part of the tangible  

1373
02:15:11,680 --> 02:15:16,960
in-person experience that people maybe are looking 
for when they're talking about the loss of the  

1374
02:15:16,960 --> 02:15:23,920
visitors center. And it also occurs to me that 
that leaves out a lot of potential visitors. I  

1375
02:15:23,920 --> 02:15:29,360
know it's not just and I'm not just talking about 
seniors who are not, you know, comfortable with  

1376
02:15:29,360 --> 02:15:36,480
smartphones or that. I think it's not just them. 
I think it's also families. Children don't like  

1377
02:15:36,480 --> 02:15:41,280
parents don't give their phones to their kids 
to read everything online. We're looking for  

1378
02:15:41,280 --> 02:15:47,760
printed materials, a map that the kid can use to 
walk around. And then also, you know, the zenials  

1379
02:15:47,760 --> 02:15:53,360
the young generation who are rejecting this kind 
of the you know uh smartphone technology and data  

1380
02:15:53,360 --> 02:15:58,960
plans and that so I'm just concerned that without 
reference to to print materials that it means we  

1381
02:15:58,960 --> 02:16:05,760
won't have any and maybe I'm wrong um thank you 
um councelor Aloway um through your chair um that  

1382
02:16:05,760 --> 02:16:11,040
was addressed um where we when we spoke about the 
hybrid model um we did talk about about the the  

1383
02:16:11,040 --> 02:16:16,800
the the network right so we we talked about um 
the hub that we're going to be having downtown  

1384
02:16:16,800 --> 02:16:21,600
where it it is at these um we describe the the 
different locations that we'll actually be having  

1385
02:16:21,600 --> 02:16:27,840
these materials, right? So that network of hub um 
of of of um of business operator that's part of  

1386
02:16:27,840 --> 02:16:33,120
the tourism network um is where we actually have 
those station. And we did discuss um that we would  

1387
02:16:33,120 --> 02:16:39,599
be having um some transient um stations as well. 
And so these that would actually h house the the  

1388
02:16:39,600 --> 02:16:44,800
the physical the physical um brochures and flyers 
because we I agree they are very very popular  

1389
02:16:44,800 --> 02:16:50,800
especially the it the it one is extremely hot. Um 
so those will continue. Um so you will be seeing  

1390
02:16:50,800 --> 02:16:54,400
those those those popping up and we've been having 
some conversation about where we could actually  

1391
02:16:54,399 --> 02:17:00,639
have um a physical um visitor center whether it 
be temporary or otherwise um stationed. But um  

1392
02:17:00,640 --> 02:17:06,000
even with where we talked about some of some of 
the the roaming roaming hubs that we'll be having  

1393
02:17:06,000 --> 02:17:12,800
um those will actually be housing both digital 
openly and and the physical physical as well.  

1394
02:17:12,800 --> 02:17:20,400
Okay. Wonderful. Thank you. Uh yeah to the 
director. Thank you. I just wanted to take a  

1395
02:17:20,399 --> 02:17:26,479
moment um I wanted to do this at the beginning but 
I did want to extend a thank you to our manager of  

1396
02:17:26,479 --> 02:17:32,399
economic development for taking on this work. Uh 
as mentioned we brought the tourism strate we made  

1397
02:17:32,399 --> 02:17:38,240
a strategic decision to bring the tourism strategy 
in house. Um, when I came on board and reviewed  

1398
02:17:38,240 --> 02:17:43,280
where we were at with this work, understanding 
that a significant amount of work had already been  

1399
02:17:43,280 --> 02:17:49,280
done in relation to gathering information and very 
valuable input and feedback from our community  

1400
02:17:49,280 --> 02:17:57,439
in relation to what they wanted from a tourism 
strategy and where we were. And it has taken some  

1401
02:17:57,439 --> 02:18:03,519
time, but I I truly feel that it was important 
work and it was really important to um the tourism  

1402
02:18:03,520 --> 02:18:08,640
business operators in our community and those 
that spent the time and gave the feedback uh  

1403
02:18:08,640 --> 02:18:14,560
through those through that uh interview process. 
And I wanted something uh we wanted something as a  

1404
02:18:14,560 --> 02:18:20,800
as a division that was meaningful and that could 
be best actioned uh through our municipal staff  

1405
02:18:20,800 --> 02:18:27,120
department because at this time in terms of where 
we are in ter in tourism development is it's our  

1406
02:18:27,120 --> 02:18:33,359
opinion that uh tourism service delivery should 
continue to be a municipal function. So I wanted  

1407
02:18:33,359 --> 02:18:39,439
to take this time to thank um our manager because 
uh it wouldn't have been possible without without  

1408
02:18:39,439 --> 02:18:46,000
without her. um really putting in the work and 
and developing this vision uh through lots of  

1409
02:18:46,000 --> 02:18:52,000
meetings uh with us and also coming back to the 
community and making sure that we were still  

1410
02:18:52,000 --> 02:18:58,720
uh understanding what needed to be done as time 
continued to to uh to move on uh throughout this  

1411
02:18:58,720 --> 02:19:03,360
process and also take a moment to thank council 
for helping build capacity in our economic  

1412
02:19:03,359 --> 02:19:09,599
development division. So, uh, acknowledging that 
our, um, our economic development division has,  

1413
02:19:09,600 --> 02:19:14,800
uh, grown and has been invested in by this 
municipality, and I, I, I strongly feel that  

1414
02:19:14,800 --> 02:19:20,240
we're able to, to be able to take on more work 
ourselves as we are better resourced to do so,  

1415
02:19:20,240 --> 02:19:27,439
uh, moving forward through 2026. Wonderful. Thank 
you. Now, uh, because we were, uh, speaking about  

1416
02:19:27,439 --> 02:19:31,519
committee so much today, I figure I'm going 
to bring up a little bit of correspondence. Uh  

1417
02:19:31,520 --> 02:19:36,560
this was put out uh just the other day to the PRC 
advisory committee just to let them know that this  

1418
02:19:36,560 --> 02:19:40,161
was on the agenda and we did get a correspondence 
back. I'm just going to very very quickly read  

1419
02:19:40,160 --> 02:19:46,399
it. Um you know I spend time going through this 
report yesterday uh as this is the work that I do  

1420
02:19:46,399 --> 02:19:52,479
in my professional life helping destinations plan 
for tourism. I am thankful every day that I step  

1421
02:19:52,479 --> 02:19:56,240
forward to be a part of this committee. That's a 
shameless plug for the PRC advisory committee. So  

1422
02:19:56,240 --> 02:20:02,160
sorry about that. Anyways, uh I am very impressed 
at what Port Hope is planning and investing into  

1423
02:20:02,160 --> 02:20:07,680
as I get to work with many destinations around 
the world who have no idea how to move these  

1424
02:20:07,680 --> 02:20:13,600
plans forward or even where to start in putting 
together a plan. Kudos to the team for such an  

1425
02:20:13,600 --> 02:20:21,040
inclusive report. So, thank you to the team. I 
think it's an incredible job. Okay, we have a  

1426
02:20:21,040 --> 02:20:26,240
recommended motion on the agenda. I would need 
a mover and a seconder for that. Please move by  

1427
02:20:26,240 --> 02:20:37,760
councelor Mink, seconded by councelor Atridge. All 
in favor? And that has been passed unanimously.

1428
02:20:37,760 --> 02:20:48,800
Moving on to item 4.8, report FES0326, municipal 
fireworks bylaw. Can ask councel and oh would  

1429
02:20:48,800 --> 02:20:54,000
staff like to introduce the report? Just 
yeah if I if I could chair just uh through  

1430
02:20:54,000 --> 02:20:58,000
you just like to take the moment to introduce 
Chris Gillis who's our chief fire prevention  

1431
02:20:58,000 --> 02:21:02,000
officer. Chris oversees our fire prevention 
division with within our department and just  

1432
02:21:02,000 --> 02:21:06,560
started earlier this year. In a short time 
with us he's been unable to he's been able  

1433
02:21:06,560 --> 02:21:12,241
to undertake a number of significant projects and 
identify priorities within our department which  

1434
02:21:12,240 --> 02:21:15,760
directly impact public fire safety which 
are going to include two of the reports  

1435
02:21:15,760 --> 02:21:20,640
and bylaws that he drafted he's here to speak to 
today. So thank you. Thank you chief. Thank you,  

1436
02:21:20,640 --> 02:21:29,680
deputy mayor, and um through you, chair, I'd 
like to introduce the revised fireworks bylaw.

1437
02:21:29,680 --> 02:21:35,440
The proposed amended bylaw modernizes the 
municipality's approach to the sale, discharge,  

1438
02:21:35,439 --> 02:21:40,960
permitting, and enforcement of fireworks. 
The revised bylaw remains and maintains  

1439
02:21:40,960 --> 02:21:48,560
existing permitted dates and times for consumer 
fireworks while introducing a clearer requirement  

1440
02:21:48,560 --> 02:21:56,081
for firework vendors, display fireworks and 
and pyroactic special events. Key changes  

1441
02:21:56,080 --> 02:22:02,720
include restrictions during firebands and unsafe 
weather conditions, clearer enforcement authority  

1442
02:22:02,720 --> 02:22:10,320
and integration with the municipalities recently 
adopted administrative monetary penalty system.  

1443
02:22:10,319 --> 02:22:16,080
Overall, this bylaw provides a clear requirement 
for residents and vendors while giving fire and  

1444
02:22:16,080 --> 02:22:24,080
emergency services stronger tools to promote safe 
fireworks and use and you and uses to address any  

1445
02:22:24,080 --> 02:22:30,479
non-compliance issues. Thank you. Wonderful. 
Thank you. Uh any comments or questions from  

1446
02:22:30,479 --> 02:22:34,799
council? I think councelor Claire. Uh yeah, 
I just wanted to uh acknowledge I've already  

1447
02:22:34,800 --> 02:22:39,760
had my question answered, but just for for the 
public's information, my question had been around  

1448
02:22:39,760 --> 02:22:44,800
uh whether there were provisions for people to 
seek an exemption or special permission connected  

1449
02:22:44,800 --> 02:22:50,880
to cultural celebrations like Dvali for example 
and I was informed that the clause there that  

1450
02:22:50,880 --> 02:22:55,920
there is that permission available through the 
chief uh who can provide that for anything. So,  

1451
02:22:55,920 --> 02:23:00,960
I think that's just important information 
for the public in case anyone who celebrates  

1452
02:23:00,960 --> 02:23:06,720
uh using fireworks to know that they can call 
the department and ask for that permission. So,  

1453
02:23:06,720 --> 02:23:11,120
thank you very much for being so quick and getting 
back to me. Thank you, honorable. Thank you, uh,  

1454
02:23:11,120 --> 02:23:15,439
councelor Atridge. Uh, yeah, thank you. 
Was any research done on the implications  

1455
02:23:15,439 --> 02:23:20,399
this could have on small businesses? Uh, 
no research was done on the implications  

1456
02:23:20,399 --> 02:23:25,519
um in regards to small businesses. Uh, the 
small businesses already do pay a fee. Um,  

1457
02:23:25,520 --> 02:23:30,800
and I believe that fee is going to be reflected 
in the new um, fees and services bylaw. Um,  

1458
02:23:30,800 --> 02:23:36,080
but we did not do any research regarding that 
because the existing fee was already there. Thank  

1459
02:23:36,080 --> 02:23:44,319
you. Thank you. Uh, anything else from councel? 
Seeing none, recommended motion is on the agenda.  

1460
02:23:44,319 --> 02:23:49,280
I would need a mover and a seconder, please. 
Moved by councelor Daryl, seconded by councelor  

1461
02:23:49,280 --> 02:23:56,559
Claire. All in favor? And that has been passed 
unanimously. Thank you. Moving on to item 4.9,  

1462
02:23:56,560 --> 02:24:06,880
report FES0426, open air burning bylaw. And 
I will ask staff to introduce this one, too.

1463
02:24:06,880 --> 02:24:11,760
Thank you, Deputy Mayor. Through you, chair, 
I'd like to introduce another bylaw and the  

1464
02:24:11,760 --> 02:24:17,760
revised bylaw, the open air burning bylaw for 
council's consideration. This proposed bylaw  

1465
02:24:17,760 --> 02:24:24,080
retains the existing burn categories, size limits, 
and setback requirements that are used by persons  

1466
02:24:24,080 --> 02:24:29,519
that would like to do open air burning. This will 
be included and will strengthen the municipality's  

1467
02:24:29,520 --> 02:24:35,281
administrative and enforcement framework. Key 
changes include the enhancement of fireban and  

1468
02:24:35,280 --> 02:24:43,599
permit controls while prohibiting some dangerous 
uses of different types of um items. for example,  

1469
02:24:43,600 --> 02:24:49,040
the flying lantern which has caused fires at other 
municipalities. It provides stronger inspection  

1470
02:24:49,040 --> 02:24:54,880
and enforcement provisions and the integration 
of course with the newly adopted municipalities  

1471
02:24:54,880 --> 02:25:00,880
um administrative monetary penalty system. The 
revised bylaw also introduces an annual burn  

1472
02:25:00,880 --> 02:25:08,560
permit fee of $80 to help offset any costs of 
administering and maintaining the current and  

1473
02:25:08,560 --> 02:25:13,920
new permit system. The revised bylaw also 
supports the municipality's wildland fire  

1474
02:25:13,920 --> 02:25:19,680
management plan and our broader efforts to 
reduce and to reduce the risk of wildland  

1475
02:25:19,680 --> 02:25:25,281
fires throughout the municipality. Overall, the 
the changes provide a clearer requirement for  

1476
02:25:25,280 --> 02:25:30,639
residents and stronger tools for fire and 
emergency services to address unsafe and  

1477
02:25:30,640 --> 02:25:38,480
unauthorized burning. Thank you. Thank you. So, 
I'm going to open up to council councelor Atridge.  

1478
02:25:38,479 --> 02:25:43,839
Yeah, my uh I guess my concern on this one is 
really around the fee that we're charging. Um  

1479
02:25:43,840 --> 02:25:48,800
uh my worry is that we're going to be charging 
a fee. People are then going to be reverting  

1480
02:25:48,800 --> 02:25:54,160
into I'm just not going to ask for a permit. Um 
not entirely sure how we're going to uh enforce  

1481
02:25:54,160 --> 02:26:00,559
any of that. Um can you maybe walk me through the 
justification of the fee other than it's going to  

1482
02:26:00,560 --> 02:26:06,960
offset costs? um and what research or or what data 
do we have that show that that's even going to  

1483
02:26:06,960 --> 02:26:12,399
uh you know re reduce some of the incidents 
that we're looking at. So, it's good questions,  

1484
02:26:12,399 --> 02:26:18,559
of course. Um, in regards to the incidents, we 
find that um regardless if you have a permit that  

1485
02:26:18,560 --> 02:26:24,880
people are always going to that want to report you 
will report any unauthorized burns um for variety  

1486
02:26:24,880 --> 02:26:29,280
of reasons, whether they don't like it, they don't 
want to have um smoke in the area, they don't want  

1487
02:26:29,280 --> 02:26:38,080
to see fires. Um, so I find that if um we are 
going to implement a permit process and charge a  

1488
02:26:38,080 --> 02:26:44,240
fee and we're worried about people not um calling 
in and paying that fee that we're still going to  

1489
02:26:44,240 --> 02:26:52,000
have um the same amount of people burning sorry um 
complaining uh when it comes to the burn permits.  

1490
02:26:52,000 --> 02:26:56,960
In regards to people not actually paying the fee, 
we do have an enforcement aspect to that. Um,  

1491
02:26:56,960 --> 02:27:01,359
and we do find that enforcement is through people 
calling into the department and complaining,  

1492
02:27:01,359 --> 02:27:06,240
but also us doing proactive um, inspections around 
the municipality throughout the day. I have run  

1493
02:27:06,240 --> 02:27:09,920
into people doing burns throughout the day that 
don't have a permit. I'll stop and get out and  

1494
02:27:09,920 --> 02:27:15,600
talk to them. Um, but we have not been able to 
really address um, what we could what we will  

1495
02:27:15,600 --> 02:27:24,241
think what will happen in the future. Um, but I 
do believe that people will still um, pay the fee.

1496
02:27:24,240 --> 02:27:31,519
Uh, do you have a follow-up or different? Okay. 
Um, okay. Uh, Councelor Claire, as as you know,  

1497
02:27:31,520 --> 02:27:36,640
I share that concern. Um, but we had a a 
conversation and an exchange of information  

1498
02:27:36,640 --> 02:27:42,960
earlier today, and I appreciate that. I wondered 
whether um part of what could be done to address  

1499
02:27:42,960 --> 02:27:47,760
the concern is what was proposed. I think it 
was you, uh, chief, uh, who said there could  

1500
02:27:47,760 --> 02:27:53,120
be we could look at, say, having a fee for 
an annual permit, but maybe we could have a,  

1501
02:27:53,120 --> 02:27:58,800
uh, a more affordable fee for, you know, a 
one-off or, you know, a shorter term. Um,  

1502
02:27:58,800 --> 02:28:04,000
cuz I think the more affordable it is, 
the more people are likely to opt in. Um,  

1503
02:28:04,000 --> 02:28:08,960
but when people are weighing, I know 
$80 sounds closer to 100 than to 50. Um,  

1504
02:28:08,960 --> 02:28:12,800
I think people weighing that, you know, a 
lot of people will hedge their bets and say,  

1505
02:28:12,800 --> 02:28:17,200
you know, the likelihood of getting caught 
is is not much. So, I'm going to, you know,  

1506
02:28:17,200 --> 02:28:21,840
not bother with the permit. And I think the 
downside of that is that it undermines the whole  

1507
02:28:21,840 --> 02:28:26,560
safety purpose here, right? Which is to know 
who's burning so that you can do inspections,  

1508
02:28:26,560 --> 02:28:31,520
so you can do education. And so, you know, 
the more information the fire department has,  

1509
02:28:31,520 --> 02:28:38,081
the better. So, I think I I'm just not sure that 
we've struck that balance between uptake and, you  

1510
02:28:38,080 --> 02:28:44,720
know, the desire to offset the costs, which I 100% 
appreciate. So, I'm just I'm with Councelor Todd  

1511
02:28:44,720 --> 02:28:50,480
on that. I'm concerned we don't have the right 
balance quite yet in terms of that that figure  

1512
02:28:50,479 --> 02:28:54,879
to the chief. Thank you through the chair. Thank 
you for the questions and comments. There there's  

1513
02:28:54,880 --> 02:29:00,319
obviously consideration for different approaches 
if council so desires for a short-term permit with  

1514
02:29:00,319 --> 02:29:06,399
a reduced fee. Uh the proposed fee is directly in 
line with with comparators such as Claron to our  

1515
02:29:06,399 --> 02:29:12,160
west. Um when we're taking a look at current our 
current system where we're not charging that was  

1516
02:29:12,160 --> 02:29:16,800
implemented in 20123 when I first started with 
the department we introduced a new technology  

1517
02:29:16,800 --> 02:29:22,160
at that point we didn't have capacity to um have 
a charge working with our finance team working  

1518
02:29:22,160 --> 02:29:27,200
internally we do have that internal mechanisms 
in place as of now to actually charge. Uh prior  

1519
02:29:27,200 --> 02:29:32,639
to 2023 we did charge for for open bear permits. 
This is not this is not new to the municipality.  

1520
02:29:32,640 --> 02:29:38,560
Uh it's just been a hiatus for the past several 
years while we implemented our new technology.  

1521
02:29:38,560 --> 02:29:44,880
It's now in place. Um it's providing good data. We 
have almost 600 residents applying for residential  

1522
02:29:44,880 --> 02:29:49,040
permits. And uh with those numbers, we don't 
expect them to go down. Again, we do have a  

1523
02:29:49,040 --> 02:29:53,439
variety of different permits. I think, you know, 
to speak to some anticipated questions that may  

1524
02:29:53,439 --> 02:29:57,839
come up when it comes to land clearing or brush 
piles and different costs associated with that.  

1525
02:29:57,840 --> 02:30:03,200
uh land clearing permits. Generally, we receive 
about a dozen a year. Uh those are regularly  

1526
02:30:03,200 --> 02:30:09,840
obtained by uh farmers and those farmers will 
not be charged a burn permit fee if they have a  

1527
02:30:09,840 --> 02:30:15,840
um a farmer's registration number. Um so hopefully 
that answers some of your questions. Like I said,  

1528
02:30:15,840 --> 02:30:20,319
we did previously charge a fee. There's been a 
hiatus due to the introduction of new technology  

1529
02:30:20,319 --> 02:30:24,479
and now we're in a position where we'd like to 
recost, you know, recoup our cost because not  

1530
02:30:24,479 --> 02:30:29,759
only is there an administrative cost associated 
with the burn permit software, but our our fire  

1531
02:30:29,760 --> 02:30:34,400
prevention team puts in hours in reviewing permit 
applications and for certain types of permits, we  

1532
02:30:34,399 --> 02:30:39,280
have to actually conduct um burn plan reviews. We 
actually have to attend site locations throughout  

1533
02:30:39,280 --> 02:30:44,559
the municipality. Um so there's a cost associated 
with that and generally I would suggest that $80  

1534
02:30:44,560 --> 02:30:50,800
in line. and Clarington is a little bit more than 
that. Um that it speaks to where we need to be.  

1535
02:30:50,800 --> 02:30:55,920
And just really quickly to that um you spoke that 
we used to charge. Do you remember what that fee  

1536
02:30:55,920 --> 02:31:03,200
was? That was that was before my time. I'll be 
honest with you. It would be $20. $20. There  

1537
02:31:03,200 --> 02:31:10,399
you go. Yep. Thank you. Uh councelor Mink. Thank 
you for that information. And so when you say 600  

1538
02:31:10,399 --> 02:31:17,920
permits, are those unique residents or are they 
repeat? Those are when you say sorry through the  

1539
02:31:17,920 --> 02:31:22,160
chair. So when you're saying repeat, we do have a 
variety of repeat every year. Yes. Those are 600  

1540
02:31:22,160 --> 02:31:28,319
individual properties. 600 individual. Okay. 
And when when you mentioned 47,000 revenue,  

1541
02:31:28,319 --> 02:31:34,240
where did that number come from? that it came from 
the permits we have thus far in 2025 multiplied by  

1542
02:31:34,240 --> 02:31:39,840
the permit number depending on the type of permit 
with the proposed fees that we were uh proposing  

1543
02:31:39,840 --> 02:31:49,040
to charge that would be the uh gross revenue. 
Okay. So my concern is um and I think everybody  

1544
02:31:49,040 --> 02:31:58,080
knows how personal fire is for me. Um, Rural Port 
Hope doesn't have garbage pickup. And the reality  

1545
02:31:58,080 --> 02:32:05,840
is people burn their garbage. It It is the truth. 
There are people who burn their garbage nightly,  

1546
02:32:05,840 --> 02:32:15,280
every single night. There are huge piles of 
furniture every spring cleaning. Massive. Um,  

1547
02:32:15,280 --> 02:32:20,800
if you were to go to the transfer station and take 
a survey of everybody who goes to the transfer  

1548
02:32:20,800 --> 02:32:27,200
station, you're going to get a fraction of the 
rural properties. People burn it. What is the  

1549
02:32:27,200 --> 02:32:35,519
solution to those residents now who who will 
not use the transfer station because some of  

1550
02:32:35,520 --> 02:32:40,400
them can't. Some of them don't have a vehicle to 
actually go there. They don't have the time. They  

1551
02:32:40,399 --> 02:32:49,200
work. Um and now we have more dumping, roadside 
dumping. Is that how are we going to handle that  

1552
02:32:49,200 --> 02:32:57,519
problem? Are we prepared to handle that? Um, and 
is there a risk having wastes, the same waste  

1553
02:32:57,520 --> 02:33:05,840
they would burn thrown in the roadsides? As far as 
obviously there is a risk, um, but fire risk, um,  

1554
02:33:05,840 --> 02:33:10,960
flooding risk, all those other risks associated 
with roadside dumping if people can't burn their  

1555
02:33:10,960 --> 02:33:14,800
garbage, and I don't condone burning garbage. 
I'm just saying that that is the truth. That's  

1556
02:33:14,800 --> 02:33:20,960
that's the culture. That's that happens and 
that's the reality through through the chair.  

1557
02:33:20,960 --> 02:33:27,760
Uh thank you for the question. I I understand 
that happens. I also live in the rural area not  

1558
02:33:27,760 --> 02:33:34,160
of this municipality but of adjacent one. So I 
understand that that is common and uh that is  

1559
02:33:34,160 --> 02:33:40,080
a common complaint that is called into us because 
it has never been permitted to burn garbage in our  

1560
02:33:40,080 --> 02:33:45,120
municipality. Right? So the provisions of what we 
can burn are very strict and there's a variety of  

1561
02:33:45,120 --> 02:33:49,920
health and you know health and safety reasons and 
fire life safety reasons why we why we would do  

1562
02:33:49,920 --> 02:33:56,319
that. So to say how it's always been illegal. So 
this new bylaw I don't think would address what  

1563
02:33:56,319 --> 02:34:04,559
your concern is. And because when it comes to 
the requirement not to be able to burn garbage,  

1564
02:34:04,560 --> 02:34:10,000
nothing has changed. So So if we show up on a 
burn complaint or if you're burning garbage,  

1565
02:34:10,000 --> 02:34:14,080
you're breaking the law. Now we actually have 
the we actually have the tools in place through  

1566
02:34:14,080 --> 02:34:17,519
our administrative monetary penalty system 
for nos not only in the world but in the  

1567
02:34:17,520 --> 02:34:24,400
urban uh to actually enforce that. Right. So 
yeah, and I agree with that. I just I just fear  

1568
02:34:24,399 --> 02:34:33,200
that there will be a comments I hear and and I 
hear it's my god-given right to have a fire. I  

1569
02:34:33,200 --> 02:34:38,080
hear that. That's what people say to me, right? 
And I'm not I'm not saying I'm not condoning this  

1570
02:34:38,080 --> 02:34:47,280
conversation. And I just fear that more me more 
restrictions, more fines, more fees, there may be  

1571
02:34:47,280 --> 02:34:54,479
a retaliation against that. That's my fear is that 
because I hear those words. Um and and we all know  

1572
02:34:54,479 --> 02:35:00,479
that people don't get that permit. There's certain 
residents that have fires every day and they don't  

1573
02:35:00,479 --> 02:35:04,639
get the permit. Right. So there there I agree 
there. We're already ignoring they're already  

1574
02:35:04,640 --> 02:35:11,360
ignoring those rules. My fear is the retaliation 
of that rule and and how will we manage that when  

1575
02:35:11,359 --> 02:35:16,080
that if that happens. Yeah. Thank you. And we 
always public education is always number one,  

1576
02:35:16,080 --> 02:35:20,800
always has been. Now, we do have enforcement tools 
now in in enhanced enforcement tools for those  

1577
02:35:20,800 --> 02:35:25,600
who are generally repeat offenders because you're 
not only putting your life and property at risk,  

1578
02:35:25,600 --> 02:35:29,201
you're putting your neighbors property life 
at risk. And when with the development of our  

1579
02:35:29,200 --> 02:35:33,359
municipal wildfire management plan and if you just 
watch the news, you can see the impacts especially  

1580
02:35:33,359 --> 02:35:45,120
in the rural area of careless fires. So, we we are 
strict and there's a reason for it. So, thank you.

1581
02:35:45,120 --> 02:35:51,680
Thank you. Um I've started with the municipality 
in January of this year and we have responded to a  

1582
02:35:51,680 --> 02:35:58,480
variety of fires into W 2 in the rural area and a 
few of them have been um illegal open air burning  

1583
02:35:58,479 --> 02:36:06,080
burning the garbage burning the I've seen um small 
tires. I've also seen um mattresses and of those  

1584
02:36:06,080 --> 02:36:11,680
four to five um persons that we responded to 
or whether it was a complaint or a 911 call  

1585
02:36:11,680 --> 02:36:16,880
um for a possible fire, none of them had burn 
permits. Um, so I do I do agree with the chief of  

1586
02:36:16,880 --> 02:36:22,160
course um that you know we are strict about this 
and I think that um being more strict and being  

1587
02:36:22,160 --> 02:36:27,439
more careful with the open air burning throughout 
the municipality will prevent um a catastrophic  

1588
02:36:27,439 --> 02:36:32,719
wildfire. Um that could happen very very quickly. 
And I would I would just like to add just sorry  

1589
02:36:32,720 --> 02:36:37,281
just on just on one note as well as the fact 
that we do have it's unfortunate but sometimes  

1590
02:36:37,280 --> 02:36:42,479
enforcement may be a deterrent knowing that there 
were no real repercussions generally. Right now,  

1591
02:36:42,479 --> 02:36:46,080
we're posing through our administrator monetary 
penalty system. If you have an illegal burn,  

1592
02:36:46,080 --> 02:36:52,559
you may be charged first offense up to $350. 
Second offense 500, third offense $750. So,  

1593
02:36:52,560 --> 02:37:01,281
there is some deterrence there. I would suggest 
um go. Yeah, I guess I'm losing track of some  

1594
02:37:01,280 --> 02:37:06,240
of the logic. Uh so, the you you were talking 
about the incidents that you went to and they  

1595
02:37:06,240 --> 02:37:11,760
had no permits. Charging $80, they're still not 
going to have a permit. Um, so I'm not I'm not  

1596
02:37:11,760 --> 02:37:16,240
really following some of the logic. I'm not 
really seeing how the the fee is necessarily  

1597
02:37:16,240 --> 02:37:21,200
going to solve anything on that. Like like I get 
it that it's going to offset some costs. I don't  

1598
02:37:21,200 --> 02:37:27,200
see how it's going to change people's opinion 
on, you know, on those incidents. And in fact,  

1599
02:37:27,200 --> 02:37:32,479
I agree with councelor Clare. I think we're going 
to drive more people into not having permits  

1600
02:37:32,479 --> 02:37:39,359
than we had before. Um, I I don't see this as a 
benefit. Um I other than I hear that we want to  

1601
02:37:39,359 --> 02:37:46,160
get some money back on some of the costs. I don't 
see how this is going to benefit anything else.

1602
02:37:46,160 --> 02:37:50,639
Thank you. Um before I got councelor Leford 
first. Yeah, I'd be concerned um if I didn't  

1603
02:37:50,640 --> 02:37:58,161
have a permit what my insurance company would 
say if I burnt my own house down. Absolutely. Uh  

1604
02:37:58,160 --> 02:38:02,880
thank you for the comment uh through the chair. 
Hopefully this um could also um provide some  

1605
02:38:02,880 --> 02:38:09,200
clarity. Uh there's a public education a public 
education piece that will go out to advising all  

1606
02:38:09,200 --> 02:38:15,200
the residents. There's is going to be a new bylaw 
um fee for open air burning. Um also there's going  

1607
02:38:15,200 --> 02:38:20,479
to be we're going to advise uh citizens through 
a variety of signage throughout the municipality.  

1608
02:38:20,479 --> 02:38:26,559
Um but you're right there there is an aspect of 
the insurance piece. Um the bylaw as a whole in  

1609
02:38:26,560 --> 02:38:31,920
addition to the fee um I I think is a good step 
forward to what the municipality needs especially  

1610
02:38:31,920 --> 02:38:38,480
in the rural area because there is a significant 
risk um for wildfire in uh in ward 2 in the rural  

1611
02:38:38,479 --> 02:38:45,439
areas. Appreciate um councelor mink. And so the 
last point I want to make is that the benefit  

1612
02:38:45,439 --> 02:38:49,759
that I do see and I'm not opposed to this. I'm 
not I just see that there's that big gap and and  

1613
02:38:49,760 --> 02:38:54,000
as we know and I'm going to go back to the garbage 
pickup issue is that for the rural community who  

1614
02:38:54,000 --> 02:39:03,040
does not want garbage pickup. They I'm encouraging 
them to look at the risk and the of burning your  

1615
02:39:03,040 --> 02:39:09,200
garbage. you're leaving your neighbors in that 
situation to burn garbage, pollute the air,  

1616
02:39:09,200 --> 02:39:15,040
potentially wildfires, dump their garbage on the 
roadside. Those are the or their back fence line.  

1617
02:39:15,040 --> 02:39:21,280
Those are the solutions because of that. And I 
think that it's an unfortunate situation. Like it  

1618
02:39:21,280 --> 02:39:25,840
it really is. It puts them in a between a rock 
and a hard place. But that's the reality that  

1619
02:39:25,840 --> 02:39:29,680
the they don't have garbage pickup and they're 
burning their garbage. that that's the that's  

1620
02:39:29,680 --> 02:39:34,640
that's what it comes down to because I think the 
recreational person that wants to have a backyard  

1621
02:39:34,640 --> 02:39:41,840
fire will will get that permit. Appreciate and 
uh and also a reminder to uh all the residents  

1622
02:39:41,840 --> 02:39:47,840
that it is illegal to dump your garbage and 
do not do that please. Um I I put together  

1623
02:39:47,840 --> 02:39:53,920
groups usually twice a year volunteers to just go 
pick up the garbage from individuals that decide  

1624
02:39:53,920 --> 02:39:58,480
to uh leave it around. So just going to throw 
that out there really quick. Councelor Claire  

1625
02:39:58,479 --> 02:40:02,479
Yeah, I just wanted to make sure that we're all 
clear though on the difference between I think  

1626
02:40:02,479 --> 02:40:08,000
there is a big difference between the rural area 
and the urban area on this one in that before 2023  

1627
02:40:08,000 --> 02:40:13,840
it's my understanding that there was no provision 
for permits to have a fire in W1 it was just not  

1628
02:40:13,840 --> 02:40:20,480
allowed a blanket ban and yet not to get everyone 
I know in trouble uh pretty much everyone I know  

1629
02:40:20,479 --> 02:40:25,839
had campfires in their backyard like it was a 
very common thing. So my understanding when we  

1630
02:40:25,840 --> 02:40:32,800
were asked to pass that the the the bylaw as 
it exists uh that we passed in 2023 from this  

1631
02:40:32,800 --> 02:40:39,440
table was that the idea was that we were trying to 
encourage people to register their fires so that  

1632
02:40:39,439 --> 02:40:44,399
you would know when those fires were taking 
place. And if you're just having a campfire,  

1633
02:40:44,399 --> 02:40:49,599
you're going to roast a couple marshmallows with 
your kids. $80 is a lot to pay for for such a  

1634
02:40:49,600 --> 02:40:55,920
small thing, especially when it's not going 
to cause a a whole brush fire and a wildfire  

1635
02:40:55,920 --> 02:41:00,399
uh across swast of the community. So, I think 
maybe the issue is that we're we're picking  

1636
02:41:00,399 --> 02:41:06,559
one fee and we're applying it to all of these 
different situations and we need to be thinking a  

1637
02:41:06,560 --> 02:41:15,201
little bit more carefully about, you know, what's 
reasonable on that on those different cases.

1638
02:41:15,200 --> 02:41:24,559
Thank you. And just a quick question for um 
staff. How many wildfires have we had this year?

1639
02:41:24,560 --> 02:41:29,121
I I'd have to I'd have to look it up. We have 
responded to multiple grass fires. When I say  

1640
02:41:29,120 --> 02:41:34,000
wildland fires, I I include grass and agricultural 
fires as well. I don't have those statistics in  

1641
02:41:34,000 --> 02:41:37,760
front of me, but we have responded to several 
this year and I can get that information for  

1642
02:41:37,760 --> 02:41:44,880
you. Absolutely. Okay. Appreciate. Uh councelor 
Atrich. Yeah. I think um as we decide to wrap up  

1643
02:41:44,880 --> 02:41:50,800
this conversation, I would like to refer this 
back to staff. Yes. For further consideration.  

1644
02:41:50,800 --> 02:41:57,600
Okay. Um for the over for everything or were 
we talking more specifically to uh the fee  

1645
02:41:57,600 --> 02:42:02,640
part? Uh which of course we could always put a a 
motion on the table to adjust that as well. Yeah,  

1646
02:42:02,640 --> 02:42:06,480
I think I think as far as the fee goes, 
I I agree with councelor Clare. I think  

1647
02:42:06,479 --> 02:42:11,599
there's some probably uh I would like to see 
more thought given on what the fee structure  

1648
02:42:11,600 --> 02:42:16,400
would look like if there's going to be different 
fees, but I I just feel as though that component  

1649
02:42:16,399 --> 02:42:23,839
um has not been fully fleshed out and I would 
hate to um see this not come to fruition because  

1650
02:42:23,840 --> 02:42:30,560
the fee structure is is imposed in it. Um, so it 
may be an opportunity for staff to take it back  

1651
02:42:30,560 --> 02:42:38,320
um and rebuild some of that versus us trying 
to do it from, you know, this table. Okay. So,  

1652
02:42:38,319 --> 02:42:42,000
you have a motion to refer. Is that what you're 
saying? That would be my motion is refer back  

1653
02:42:42,000 --> 02:42:48,160
to staff for further consider CEO chime in first 
and then sorry just for clarification for staff  

1654
02:42:48,160 --> 02:42:53,439
on what council is seeking in direction. I think 
we need to be a little bit more specific and I'll  

1655
02:42:53,439 --> 02:42:57,919
pass it off to the chief. Thank you through your 
chair with so there's two aspects of it. The the  

1656
02:42:57,920 --> 02:43:04,080
next report up is our fees and charges bylaw for 
2027. So the fees that we recommended are included  

1657
02:43:04,080 --> 02:43:10,319
uh in that proposed uh financial bylaw. So that's 
where those fees are. So if we're if we're okay  

1658
02:43:10,319 --> 02:43:16,880
with the provisions of the bylaw as it stands 
other than the fees, I would suggest I would  

1659
02:43:16,880 --> 02:43:23,520
seek direction and how how much should the fees 
be? because Clarington charges more and Hamilton  

1660
02:43:23,520 --> 02:43:29,281
Town charges less. So, I I would just like some 
direction. I don't I don't have the numbers. We  

1661
02:43:29,280 --> 02:43:34,960
I proposed $80 for a fee and then the other 
fees associated with land clearing and brush  

1662
02:43:34,960 --> 02:43:38,960
piles due to the extra work that's involved 
with those and inspection process. Uh those  

1663
02:43:38,960 --> 02:43:46,800
are in line again with Clarington who charges 
more. Um I'm just I can see direction you have  

1664
02:43:46,800 --> 02:43:53,360
a number in mind case where you want us to choose 
the fee. I through the chair if that's if that's  

1665
02:43:53,359 --> 02:43:57,920
the issue I don't want to bring back a report if 
if everything else is okay other than the amount  

1666
02:43:57,920 --> 02:44:02,880
for the burn permit then I would just like some 
direction. Okay. Thank you. So unless uh unless  

1667
02:44:02,880 --> 02:44:10,160
we're talking about something other than the fee. 
Are we talking about the fee? Go ahead. I'm just  

1668
02:44:10,160 --> 02:44:15,920
like procedurally I'm I'm trying to uh brainstorm 
how we can get this done. So it it's not approved  

1669
02:44:15,920 --> 02:44:24,560
until it comes to council in two weeks. Could 
council today instead of referring it back and  

1670
02:44:24,560 --> 02:44:29,440
sort of missing a whole cycle and delaying the 
prescribed the the fees bylaw and all that,  

1671
02:44:29,439 --> 02:44:35,919
could we not provide direction that you come back 
with a revision when you come to council in 2  

1672
02:44:35,920 --> 02:44:43,279
weeks that addresses the concerns we've raised 
about the fees? Uh yeah, so correct me if I'm  

1673
02:44:43,279 --> 02:44:48,160
wrong. What you're trying to say is that the fees 
are actually on the next item on the agenda. Uh,  

1674
02:44:48,160 --> 02:44:52,559
so the the the fees that are prescribed in here 
are based off of what the recommendations are  

1675
02:44:52,560 --> 02:44:59,121
on the next one. So that would be what we 
would be potentially adjusting, not this.

1676
02:44:59,120 --> 02:45:03,439
Yeah, there's reference to the fees, but 
it's going back. So I'll allow the director  

1677
02:45:03,439 --> 02:45:08,799
correct through the chair. The the fees that we 
recommended are included and they wouldn't start  

1678
02:45:08,800 --> 02:45:14,240
until January 2027 as indicated in the report, 
which would be in line with the 2027 fees and  

1679
02:45:14,240 --> 02:45:18,960
charges B, which is up next on the agenda. So 
we'd have to amend I would suggest the proposed  

1680
02:45:18,960 --> 02:45:26,319
fees and charges bylaw which then then reflect 
what we're going to be charging for burn permits

1681
02:45:26,319 --> 02:45:33,920
so a question for you um should we be reversing 
these like should we be talking about 4.1.0 4.10  

1682
02:45:33,920 --> 02:45:39,120
10 right now. Um, so that we can discuss the 
fees and then come back to this because I'm  

1683
02:45:39,120 --> 02:45:45,279
not quite sure how we're going to vote on this 
one if there's fees attached to it and we're not  

1684
02:45:45,279 --> 02:45:49,920
going to talk about the fees till the next issue. 
So, I feel as though we're we're stuck here. Yeah,  

1685
02:45:49,920 --> 02:45:52,160
I understand exactly what you're 
saying. I'm going to pass it over  

1686
02:45:52,160 --> 02:45:57,279
to the clerk really quickly. Um, an option, 
councelor Atridge, could be to defer report  

1687
02:45:57,279 --> 02:46:03,599
uh fees uh fe0426 to the September 15th 
council meeting for further consideration.  

1688
02:46:03,600 --> 02:46:08,800
That way you would have an opportunity to to to 
consider uh the next report that is on the agenda,  

1689
02:46:08,800 --> 02:46:14,720
make any amendments as necessary and then 
that report could then um you know perhaps be  

1690
02:46:14,720 --> 02:46:18,400
reflective of some of the changes and we could 
prepare some wording. It would give staff an  

1691
02:46:18,399 --> 02:46:25,279
opportunity to to uh you know reflect on some of 
the comments made today. I'm looking to the to the  

1692
02:46:25,279 --> 02:46:30,319
uh director to see if that's something that 
he would so through the chair we'd be we'd  

1693
02:46:30,319 --> 02:46:34,719
require that for today for the purposes 
of passing the fees and charges bylaw we  

1694
02:46:34,720 --> 02:46:39,680
have to amend the fees and charges bylaw. 
Yes. But that that that is happening at the  

1695
02:46:39,680 --> 02:46:44,640
that is so so my so my understanding is that 
though so if I understand correctly director  

1696
02:46:44,640 --> 02:46:52,320
uh those those fees are included in the fees and 
charges that is being proposed through report  

1697
02:46:52,319 --> 02:47:01,359
uh report fit 1626. So if report FES0426, which 
is item 4.9, which is what we're considering  

1698
02:47:01,359 --> 02:47:09,920
right now, was deferred to September 15th, they 
could still consider report FIT1626, which is the  

1699
02:47:09,920 --> 02:47:14,480
prescribed fees and charges. Okay. Uh and I have 
a different suggestion for the clerk, so I'm just  

1700
02:47:14,479 --> 02:47:19,839
going to ask chair, I can move things around in 
the agenda. Can I just move things so that we we  

1701
02:47:19,840 --> 02:47:30,160
do 4.10 right now? We'll we'll discuss that. will 
make that decision and then we'll do um 4.9 after

1702
02:47:30,160 --> 02:47:34,559
absolutely to the CEO

1703
02:47:34,560 --> 02:47:38,640
or if you just need a moment I'm going to ask 
councelor Clare to chime in right now. Yeah,  

1704
02:47:38,640 --> 02:47:48,400
I'm just sorry madam if I may if Mr. Clerk 
uh sorry Mr. Long long night okay uh so you  

1705
02:47:48,399 --> 02:47:54,879
know the the director has has highlighted that 
the next report essentially is directing um is  

1706
02:47:54,880 --> 02:48:02,400
directing is is seeking direction from council to 
post the fees bylaw for public comment and then  

1707
02:48:02,399 --> 02:48:08,799
report back. Right. That is so it is not really 
passing the fees and charges bylaw. Understood.  

1708
02:48:08,800 --> 02:48:16,160
Okay. Uh councelor Claire. Yeah. I was also I mean 
I guess they could change that before the fees and  

1709
02:48:16,160 --> 02:48:20,639
service bylaw comes back but I think we do have 
precedent. We've done this before where it's like  

1710
02:48:20,640 --> 02:48:27,680
a large piece and there's just one small thing 
and I remember with B manager of bylaw they just  

1711
02:48:27,680 --> 02:48:33,600
amended that one part and it came back to council 
and it was approved within that c that cycle. So  

1712
02:48:33,600 --> 02:48:38,720
that's sort of more of what I was imagining we 
could do here and you've already suggested during  

1713
02:48:38,720 --> 02:48:43,760
the break what that could look like. Um, so it 
shouldn't be hard to to revise and then it's  

1714
02:48:43,760 --> 02:48:56,400
all clean and done before end of our term through 
the chair. That's not an issue. Yeah. Thank you.

1715
02:48:56,399 --> 02:49:00,559
My I mean it's really the will of council as to 
how how you wish to proceed. I think there's a  

1716
02:49:00,560 --> 02:49:06,161
couple of options here. Uh obviously you can 
defer the item to to to uh September 15th.  

1717
02:49:06,160 --> 02:49:12,639
you can make an amendment tonight to to change the 
fees and and and that would be then be reflected  

1718
02:49:12,640 --> 02:49:16,960
in the in the next in the ne in in the fees 
and charges bylaw that would would go forward  

1719
02:49:16,960 --> 02:49:22,480
for public comment. Uh there's a few options 
I think available to council tonight. Um you  

1720
02:49:22,479 --> 02:49:27,200
know I I I may if I may be if I may suggest 
you know it may not be a bad idea to just  

1721
02:49:27,200 --> 02:49:31,599
uh have a brief recess. It is it is 9:30. That 
was what I was going to do right after we did  

1722
02:49:31,600 --> 02:49:36,800
this. But um yeah um so what I'm going to do is 
I'm going to ask would you like to have a defer  

1723
02:49:36,800 --> 02:49:41,760
is that what you're asking to defer to this 
September 15th. Okay. Uh so I think I have a  

1724
02:49:41,760 --> 02:49:46,800
I need a mover and a seconder for that moved by 
councelor Claire. Seconded by councelor Atridge.  

1725
02:49:46,800 --> 02:49:54,240
All in favor of that and opposed. No. Okay. Um 
and that has been passed anyway. So we will defer  

1726
02:49:54,240 --> 02:50:00,240
that and then right now we are going to take 
a 10-minute break. Uh so we will reconvene at

1727
02:50:02,560 --> 02:50:08,480
All right. Thank you everybody. I realize that 
this is uh this is a very long night and I  

1728
02:50:08,479 --> 02:50:12,319
appreciate and I'm hoping that everybody can make 
sure that they keep their voices down so we can  

1729
02:50:12,319 --> 02:50:24,080
continue on. Moving on to item 4.10 report FIT1626 
uh 2027 prescribed fees and servicees. Uh does  

1730
02:50:24,080 --> 02:50:29,200
staff want to introduce this or can we just start? 
Okay, perfect. Um and uh and I'll remind council  

1731
02:50:29,200 --> 02:50:33,519
that it is getting a little bit late. So maybe if 
you do have something that you wanted to change  

1732
02:50:33,520 --> 02:50:38,241
on it, uh feel free to just put forth the motion. 
We don't need uh too much dialogue on this. Uh and  

1733
02:50:38,240 --> 02:50:42,960
I'm going to open it up to council at this point. 
Does council have anything that they would like to  

1734
02:50:42,960 --> 02:50:48,640
uh speak to on this? Councelor Mink. Thank you. 
Um I I didn't notice and sorry I'm bringing  

1735
02:50:48,640 --> 02:50:53,440
this up last minute. I didn't see anything 
about 911 signs on on the fees and services.  

1736
02:50:53,439 --> 02:51:00,719
Um so um I mentioned that once previously when a 
resident asked about the cost of just the placard  

1737
02:51:00,720 --> 02:51:06,160
and then we had a discussion about installing the 
entire pole as well as the placard and I don't see  

1738
02:51:06,160 --> 02:51:13,120
it made its way onto this. So that was the first 
uh one that I noticed. The other one um is and I  

1739
02:51:13,120 --> 02:51:16,720
I should have brought this up before because 
it's discussions that are ongoing is the fee  

1740
02:51:16,720 --> 02:51:25,200
to rent the hub. Um we had the uh golden age club 
that played uker there um always since since well  

1741
02:51:25,200 --> 02:51:30,880
before my time. Um and it's really the only um 
we don't offer any services recreational services  

1742
02:51:30,880 --> 02:51:36,560
in the rural community as far as programming. 
So I'm just wondering why we started charging  

1743
02:51:36,560 --> 02:51:40,081
that group and didn't grandfather them 
and is there any way that we could  

1744
02:51:40,080 --> 02:51:45,439
uh amend that so that that one particular 
group can have that programming that they  

1745
02:51:45,439 --> 02:51:49,599
kind of do on their own but it's the only thing 
that's available. Wonderful. Thank you. Uh so I  

1746
02:51:49,600 --> 02:51:59,360
guess the first question would be the 911 signs. 
Does any member of staff want to speak to that?

1747
02:51:59,359 --> 02:52:04,799
Uh we are currently looking into it and I thought 
that was changed. The intent was that was going  

1748
02:52:04,800 --> 02:52:15,120
to be changed. Okay. So it may be an error it 
may have been missed. Appreciate that. And then  

1749
02:52:15,120 --> 02:52:19,599
um pass it over to the director for the 
second question. Thank you through the  

1750
02:52:19,600 --> 02:52:23,840
chair. Um my understanding was we were 
still grandfathering the previous group.  

1751
02:52:23,840 --> 02:52:30,080
So I will have to take that back to my team 
to confirm. Great. So the question I guess  

1752
02:52:30,080 --> 02:52:33,680
I have is that can this be amended when 
it comes back to council so we don't have  

1753
02:52:33,680 --> 02:52:40,080
to defer it. It can just both issues can 
just kind of be updated. Is that possible?  

1754
02:52:40,080 --> 02:52:44,800
So if I can highlight the previous um 
my understanding with bringing it back  

1755
02:52:44,800 --> 02:52:49,840
um when it's ready to be presented to council for 
approval. The staffer report would highlight any  

1756
02:52:49,840 --> 02:52:57,440
of those changes whether it's community feedback 
or direction from council. Okay. Great. Thanks.

1757
02:52:57,439 --> 02:53:05,679
Any other questions, comments, any changes 
that anybody would like to make? Oh,  

1758
02:53:05,680 --> 02:53:12,560
um Oh, mic good to the um if I may to the 
chair. Just a a question to councelor Mink.  

1759
02:53:12,560 --> 02:53:20,960
Is the request for sign only a sign only fee for 
both? Some people want to just replace their sign  

1760
02:53:20,960 --> 02:53:26,240
and I don't think we had a fee structure for 
that be in the past and then there was a bylaw  

1761
02:53:26,240 --> 02:53:31,920
brought in last year earlier this year about 
replacing the whole unit. Um and I believe  

1762
02:53:31,920 --> 02:53:36,800
uh the director of work said that they would 
like to do that because there's a lot of  

1763
02:53:36,800 --> 02:53:41,920
specifics that need to be done. So that would be 
a separate fee. I think the average citizen can  

1764
02:53:41,920 --> 02:53:47,440
just replace the sign but installing would be a 
different fee. Okay. I saw there was a sign only  

1765
02:53:47,439 --> 02:53:54,799
fee and I wanted to make sure that what you're 
asking for wasn't already on here. Thank you.

1766
02:53:54,800 --> 02:54:03,360
Okay. Anything else from anyone? See nothing. 
Okay. The uh recommended motion is on the discuss.  

1767
02:54:03,359 --> 02:54:11,599
What am I missing? Yeah. I thought that's why 
we were going to be talking about it. Okay.

1768
02:54:11,600 --> 02:54:18,960
Council, you know, we spent an hour on burn 
permits of $80 and $200. What happens if we  

1769
02:54:18,960 --> 02:54:24,880
ever came across a serious issue where we had to 
spend more money? I mean, come on. We're capable  

1770
02:54:24,880 --> 02:54:30,960
of making a decision one way or the other. 
I agree. So, that's why I had asked if we  

1771
02:54:30,960 --> 02:54:36,319
did discuss it quite a bit. So, I thought that 
maybe you had a motion to change something. So,  

1772
02:54:36,319 --> 02:54:41,040
I'm sorry. Say that again. What am I missing 
here? I'm missing something. Uh, to the clerk.  

1773
02:54:41,040 --> 02:54:45,920
So uh you know we we did have we we did you 
know just based on the discussion that took  

1774
02:54:45,920 --> 02:54:51,920
place just earlier earlier tonight I think 
that there is a motion that uh um a motion  

1775
02:54:51,920 --> 02:54:58,240
to the like obviously the the report for fe fes04 
has been deferred for consideration at the next  

1776
02:54:58,240 --> 02:55:02,240
meeting. A more wholesome discussion on that 
report can take place at that time. However,  

1777
02:55:02,240 --> 02:55:08,559
there was a desire to look at the burn permit 
fee. Uh the you know the the director of emergency  

1778
02:55:08,560 --> 02:55:14,720
services has requested some direction from council 
just based on that discussion. Uh you know if I if  

1779
02:55:14,720 --> 02:55:19,520
I may share some sample language for council's 
consideration. Uh I have added an additional  

1780
02:55:19,520 --> 02:55:26,640
clause to the recommended motion which there says 
that pending consideration of the report FS0426  

1781
02:55:26,640 --> 02:55:32,720
at the September 15th meeting staff be directed to 
amend the fir burn permit fee to whatever council  

1782
02:55:32,720 --> 02:55:37,360
wants it to be in the draft fees and charges 
bylaw. So that way that at least the the fees  

1783
02:55:37,359 --> 02:55:42,799
and charges bylaw can move forward. Um and and of 
course the final consideration of that would be  

1784
02:55:42,800 --> 02:55:49,600
at the September 15th meeting. I appreciate Isis 
for council consider councel cla okay sorry my  

1785
02:55:49,600 --> 02:55:55,600
understanding was I I expected that we were going 
to refer this as well um giving the time for the  

1786
02:55:55,600 --> 02:56:04,000
chief and our fire prevention officer to amend the 
report and come back with proposed dollar figures  

1787
02:56:04,000 --> 02:56:12,240
that address council's concern I don't know if 
you want us to to do that or from the table or  

1788
02:56:12,240 --> 02:56:17,120
have we've given you enough feedback that you 
can go and do that in the next two weeks through  

1789
02:56:17,120 --> 02:56:27,200
the chair we can come back with a amended report 
for council and uh for your consideration. Yeah.

1790
02:56:27,200 --> 02:56:34,319
Yeah. So you so motion to refer well that's 
and that's almost exactly what I was trying  

1791
02:56:34,319 --> 02:56:40,479
to get from you is just give me the motion. So 
we have a motion to defer this one as well until  

1792
02:56:40,479 --> 02:56:44,479
the September 15th meeting. I need a seconder 
please. That has been moved by councelor Clare.  

1793
02:56:44,479 --> 02:56:50,879
I need a seconder, please. Councelor Atridge. 
All in favor, please. And opposed. And that has  

1794
02:56:50,880 --> 02:56:59,680
been passed. Thank you. That's been deferred, I 
guess. Moving on to item 4.11, report FIT1726,  

1795
02:56:59,680 --> 02:57:06,000
library board request for reserve funds for 
program room upgrades. Uh, and I'm going to  

1796
02:57:06,000 --> 02:57:13,920
ask council if you have any questions or comments 
on this. and I'll pass this over to I'm just just  

1797
02:57:13,920 --> 02:57:18,560
commenting because I'm on the library board. 
So, this is so that the programming room can  

1798
02:57:18,560 --> 02:57:25,360
um be used um it just opens up the options uh 
for what it can be used for. There'll be um  

1799
02:57:25,359 --> 02:57:32,639
sanitary semi-kitchen facilities in there uh basic 
kitchen facilities so that uh they can serve food.  

1800
02:57:32,640 --> 02:57:39,120
It also will benefit the library where they can 
increase room rentals by having that as well.

1801
02:57:42,720 --> 02:57:46,960
Thank you. Appreciate uh and I'm going to 
bring up uh one little thing on there and  

1802
02:57:46,960 --> 02:57:52,160
that it's authorizing up to $20,000. I I 
feel like that is a little excessive for  

1803
02:57:52,160 --> 02:58:01,519
uh what the upgrades are of a a microwave, a 
fridge, a sink, and a counter. Um as somebody  

1804
02:58:01,520 --> 02:58:09,840
who runs a commercial uh kitchen, I feel like 
that is a pretty significant upgrade. Um,  

1805
02:58:09,840 --> 02:58:13,360
I was just throwing it out there. 
Uh, I'm sorry, Councelor Les,  

1806
02:58:13,359 --> 02:58:22,559
I know stainless steel is very expensive and 
if you're custom making it, it will cost.

1807
02:58:22,560 --> 02:58:28,161
Thank you. Um, and I do realize that it's 
up to Okay. Uh, the recommended motion is  

1808
02:58:28,160 --> 02:58:32,720
on the agenda. I just need to move her in 
a second, please. A move by councelor Mink,  

1809
02:58:32,720 --> 02:58:41,280
seconded by Councelor Andrews. All in 
favor? And that has been passed unanimously.

1810
02:58:41,279 --> 02:58:50,719
Moving on to uh item 4.12 report WWS1226 drinking 
water quality management system QMS commitment  

1811
02:58:50,720 --> 02:58:56,800
reendorsement. Asking council any comments or 
questions? I'm seeing none. Recommended motion  

1812
02:58:56,800 --> 02:59:01,360
is on the agenda. I need a mover and a seconder 
please. Moved by councelor Mink, seconded by  

1813
02:59:01,359 --> 02:59:08,080
councelor Toms. All in favor? And that has been 
passed unanimously. Moving on to item 4.13 report  

1814
02:59:08,080 --> 02:59:18,000
WWS 1326 designation of overall responsibility 
operator ORO and assignment of acting ORO policy  

1815
02:59:18,000 --> 02:59:24,240
update. Does council have any questions or 
comments? Seeing none and uh call the vote.  

1816
02:59:24,240 --> 02:59:28,000
All in uh the recommended motion is on there. 
Can I get a mover and a second please? Moved  

1817
02:59:28,000 --> 02:59:39,359
by councelor Le, seconded by councelor Toms. All 
in favor? And that has been passed unanimously.

1818
02:59:39,359 --> 02:59:47,040
Moving on to item six, uh updates and new 
business. Community advisory committee meeting. Uh  

1819
02:59:47,040 --> 02:59:52,800
the inaugural meeting for the community advisory 
committee, the CAC, was held on August 25th,  

1820
02:59:52,800 --> 02:59:57,520
2026 here in council chambers. The committee 
was established to provide a transparent  

1821
02:59:57,520 --> 03:00:04,081
forum for residents to raise community concerns, 
support meaningful dialogue with the project and  

1822
03:00:04,080 --> 03:00:10,000
oversight organizations and track issues that are 
brought forward so the community receives updates  

1823
03:00:10,000 --> 03:00:16,800
on their status. The CAC plays an important 
advisory role. It does not replace or direct  

1824
03:00:16,800 --> 03:00:21,680
the responsibilities of the Atomic Energy of 
Canada Limited, Canadian Nuclear Laboratories  

1825
03:00:21,680 --> 03:00:27,520
or the Canadian Nuclear Safety Commission 
Council or partner organizations. Rather,  

1826
03:00:27,520 --> 03:00:33,360
the committee considers matters raised by the 
community to make and makes recommendations to  

1827
03:00:33,359 --> 03:00:40,319
council for consideration. The minutes for the CAC 
meeting held on August 25th, 2026 will be included  

1828
03:00:40,319 --> 03:00:48,799
in the September 15, 2026 council agenda. The 
next CAC meeting is anticipated for November 2026  

1829
03:00:48,800 --> 03:00:55,600
following the municipal and school board elections 
and before the inauguration of the new council.  

1830
03:00:55,600 --> 03:01:01,920
Municipal staff will confirm the availability 
with AECL and CNL and will publish the meeting  

1831
03:01:01,920 --> 03:01:08,560
date once that has been confirmed. Fish fishing 
regulations. A reminder to all residents and  

1832
03:01:08,560 --> 03:01:13,760
visitors that provincial fishing regulations 
for seasonal sanctuary in Port Hope began today.  

1833
03:01:14,800 --> 03:01:20,160
These regulations are in place until October 
14th when the extended fishing season begins.  

1834
03:01:20,160 --> 03:01:26,080
This protected area extends from the south side of 
the Joselyn Street Bridge to the CNR bridge where  

1835
03:01:26,080 --> 03:01:33,439
fishing will be prohibited during this period. For 
more information, please visit port.ca/fishing.

1836
03:01:33,439 --> 03:01:39,839
Hydrant flushing. How exciting are these updates, 
right? Hydrant flushing. The 2026 hydrant flushing  

1837
03:01:39,840 --> 03:01:46,319
will be underway in the urban area on weekdays 
starting September 8th until October 23rd.  

1838
03:01:46,319 --> 03:01:51,759
This important upkeep to our hydrants ensures 
adequate water flow and pressure is available.  

1839
03:01:51,760 --> 03:01:57,280
While the hydrant flushing, sorry, when while 
the hydrant flushing is happening in your area,  

1840
03:01:57,279 --> 03:02:02,639
please avoid doing your laundry as the water 
may be at lower pressure than normal and rust  

1841
03:02:02,640 --> 03:02:11,520
may occur. Rapley Park, very exciting. The new 
basketball court and multisport court on Rapley  

1842
03:02:11,520 --> 03:02:17,520
Park is now open for all to enjoy. Uh as somebody 
who lives in that uh that area, I have seen people  

1843
03:02:17,520 --> 03:02:23,600
already on the court. It's really nice and it is 
gorgeous. I highly recommend you getting out to  

1844
03:02:23,600 --> 03:02:30,880
take a look at this. Recogn recognition by age 
friendly communities Ontario. Port Hope is proud  

1845
03:02:30,880 --> 03:02:35,840
to be recognized by the province of Ontario 
for our commitment to creating a welcoming,  

1846
03:02:35,840 --> 03:02:42,319
inclusive community that promotes active and 
independent living living for older adults.  

1847
03:02:42,319 --> 03:02:47,439
We have received recognition from agefriendly 
communities Ontario for our efforts to support  

1848
03:02:47,439 --> 03:02:53,200
the well-being, participation, and quality 
of life for older adults in our community.  

1849
03:02:53,200 --> 03:02:58,720
This recognition reflects the important work 
being done to make Port Hope a community  

1850
03:02:58,720 --> 03:03:05,600
where people of all ages can thrive. At 
this point, I'm going to pass it over to  

1851
03:03:05,600 --> 03:03:10,720
uh the deputy clerk for some election 
updates. Uh thank you, Deputy Mayor,  

1852
03:03:10,720 --> 03:03:15,920
and through you. The legislative services team 
continues to prepare for the upcoming 2026  

1853
03:03:15,920 --> 03:03:20,399
municipal and school board election. And just 
a few updates to share with the community. Um,  

1854
03:03:20,399 --> 03:03:25,279
in accordance with the municipality sign bylaw, 
election signs may be displayed beginning August  

1855
03:03:25,279 --> 03:03:30,880
31st, so yesterday. Residents will now begin to 
see election signs throughout the municipality.  

1856
03:03:30,880 --> 03:03:35,680
Signs must be placed on private property 
and with the consent of the property owner.  

1857
03:03:35,680 --> 03:03:42,241
Questions or concerns regarding election signs can 
be directed to elections at port.ca. Additionally,  

1858
03:03:42,240 --> 03:03:46,559
the municipality will also be launching its 
meet the candidates web page shortly. Um,  

1859
03:03:46,560 --> 03:03:50,720
it will happen this week. This resource will help 
voters learn more about the candidates running in  

1860
03:03:50,720 --> 03:03:54,880
the upcoming election. So, please watch for that 
launch. Um, and it will be on the municipality's  

1861
03:03:54,880 --> 03:04:01,440
website, which is portopvotes.ca. And lastly, 
uh, we encourage all eligible voters to confirm  

1862
03:04:01,439 --> 03:04:09,359
that they are on the voters list. Residents 
may do so by calling town hall at 9058854544

1863
03:04:09,359 --> 03:04:16,080
extension0. You can email us at electionsport 
hope.ca CA or you can drop in to our legislative  

1864
03:04:16,080 --> 03:04:21,439
services department and one of our staff would 
be happy to look at the list for you. Thank you.  

1865
03:04:21,439 --> 03:04:27,200
Wonderful. Thank you. And now I will open it 
up to council. Does council have any updates?  

1866
03:04:27,200 --> 03:04:31,840
Councelor Mink. Thank you. So just an update 
that I touched on a little bit earlier. Um on  

1867
03:04:31,840 --> 03:04:37,440
August 12th I attended the Northland Federation 
of Agriculture Polyag Tour. So, this tour is  

1868
03:04:37,439 --> 03:04:46,319
um open to municipal employees, uh council, um 
Northland County, um employees as well. Our MP,  

1869
03:04:46,319 --> 03:04:52,160
our MPP was there. Um it's a great great event 
as well as members of Northland Federation of  

1870
03:04:52,160 --> 03:04:57,040
Agriculture. So, we take a bus uh we tour 
around to different uh farms. We pick a  

1871
03:04:57,040 --> 03:05:03,120
different area. Well, they pick a different area 
every year. Uh this year we we visited um a family  

1872
03:05:03,120 --> 03:05:11,519
um uh chicken operation out near Brighton. We 
visited a grain elevator and crop cash crop  

1873
03:05:11,520 --> 03:05:18,161
farming. Uh we spoke about between destinations 
they spoke about taxation uh and spoke about of  

1874
03:05:18,160 --> 03:05:23,200
course agricultural committees and um also talked 
about some uh things that other communities are  

1875
03:05:23,200 --> 03:05:29,760
doing that North umberland is missing. So great um 
Agra business opportunities. So, um I just want to  

1876
03:05:29,760 --> 03:05:35,280
thank Northrland Federation of Agriculture. It's 
always a great event and for any staff, um it's,  

1877
03:05:35,279 --> 03:05:40,000
you know, if you want to do that networking and 
and learn a little bit more, it's it's definitely  

1878
03:05:40,000 --> 03:05:45,840
a worthwhile uh morning out. So, I would recommend 
that uh in the future. So, that's all. Wonderful.  

1879
03:05:45,840 --> 03:05:52,000
I appreciate that. Uh any other updates from 
council? Seeing none. Uh so at this moment we  

1880
03:05:52,000 --> 03:06:00,560
will just take a brief break for staff to leave 
the room and then we will begin question period.

1881
03:06:00,560 --> 03:06:05,600
Okay, moving on to question period. It is now 
time for question period. Remember the person the  

1882
03:06:05,600 --> 03:06:11,201
purpose of question period is to make inquiries 
of council members related to matters of municipal  

1883
03:06:11,200 --> 03:06:17,279
business. Please note that this is not to meant 
to be an avenue to ask questions of staff. If  

1884
03:06:17,279 --> 03:06:22,319
you have questions specifically for your council 
members, you can ask them now. I will also remind  

1885
03:06:22,319 --> 03:06:28,639
everyone that we are now in lame duck and we are 
in an election period. So tonight, uh, everybody  

1886
03:06:28,640 --> 03:06:33,360
has the opportunity to come up and ask questions. 
We will not be answering them tonight. They will,  

1887
03:06:33,359 --> 03:06:38,639
uh, staff will get back, uh, for those answers 
tomorrow. I apologize for that, but we still  

1888
03:06:38,640 --> 03:06:45,520
wanted to make sure that we gave the opportunity 
for the questions to come forward. Uh, absolutely.  

1889
03:06:46,960 --> 03:06:53,279
Is is that the proper procedure on this uh looking 
at you for for clerk or I know these folks have  

1890
03:06:53,279 --> 03:06:56,800
been sitting for a long time. We didn't put it in 
the agenda as though they wouldn't be able to get  

1891
03:06:56,800 --> 03:07:03,520
their answers uh tonight. Um can we maybe talk 
through the procedure on that? So the procedure  

1892
03:07:03,520 --> 03:07:08,560
bylaw does state that uh that question period well 
it states a few things. The first is of course the  

1893
03:07:08,560 --> 03:07:14,880
question period exists for questions to council 
directly. Uh the there is an ability for c for the  

1894
03:07:14,880 --> 03:07:20,480
members of the public to ask questions of staff uh 
excuse me ask questions of council. Uh there is no  

1895
03:07:20,479 --> 03:07:26,000
requirement for council to answer those questions 
but it is at so it is at I will leave it at  

1896
03:07:26,000 --> 03:07:30,160
council's direction and and discretion as to which 
whether they wish to answer the questions or not.  

1897
03:07:30,160 --> 03:07:34,479
They are questions directed at council. Okay. So 
we're allowed to do that. So Mr. Chair, how would  

1898
03:07:34,479 --> 03:07:38,879
you like to deal with that? Is it okay for us to 
answer or are you preferring us not to? I never  

1899
03:07:38,880 --> 03:07:45,120
mind answering questions. Uh I will just remind 
everybody that we are in uh an election. So uh  

1900
03:07:45,120 --> 03:07:51,279
that we are not campaigning that that is uh that 
is the risk and I just wanted to make sure that  

1901
03:07:51,279 --> 03:07:56,880
that we're not uh running that risk. So depending 
on what the questions are, I have no problems  

1902
03:07:56,880 --> 03:08:03,200
with that. But I will continue on. Uh council is 
happy to speak to your decisions uh to decisions  

1903
03:08:03,200 --> 03:08:08,880
policies and priorities. the why. I also want to 
highlight that if your questions are operational  

1904
03:08:08,880 --> 03:08:14,000
in nature, the how and the when they may be 
best answered by a member of staff following  

1905
03:08:14,000 --> 03:08:18,960
the meeting. Contact information for our senior 
leadership is available by the door. If you have  

1906
03:08:18,960 --> 03:08:25,520
operational questions, please ensure that you do 
contact them. We ask that uh when you come to the  

1907
03:08:25,520 --> 03:08:33,760
microphone that you please identify your name and 
uh our staff will turn on the microphone for you.

1908
03:08:33,760 --> 03:08:38,720
I'll start with counselors. Does counselors have 
any questions for tonight? Seeing none. Okay.  

1909
03:08:38,720 --> 03:08:43,920
Opening up uh for questions from the media. 
Obviously nothing. And uh we will move to the  

1910
03:08:43,920 --> 03:08:51,359
public. If anybody has any questions, come up to 
the microphone and staff will have it on for you.

1911
03:08:53,760 --> 03:08:59,760
Hi, Ed

1912
03:08:59,760 --> 03:09:08,960
White, Mil Street. Um, uh, there was a lot of 
discussion tonight on uh um advisory committees.  

1913
03:09:08,960 --> 03:09:16,000
I was a little disappointed um with some of the 
things that that were said. I'd like to know why  

1914
03:09:16,000 --> 03:09:25,840
um if you have a problem um getting people 
to attend advisory committees or whatever. I  

1915
03:09:25,840 --> 03:09:33,360
can remember when I was on on them, I had to 
retire from an advisory committee because of  

1916
03:09:33,359 --> 03:09:44,000
they went to Zoom. I don't do Zoom. Okay. Um, 
there are a lot of people that older people  

1917
03:09:44,000 --> 03:09:51,200
that maybe don't do Zoom who would have valuable 
information for these advisory committees and you  

1918
03:09:51,200 --> 03:10:02,080
are turning them off. They won't join. You're 
losing that. Um I think it's that given your  

1919
03:10:02,080 --> 03:10:09,519
um erra thing or what you know what whatever 
that is. Okay. There's a group that you're  

1920
03:10:09,520 --> 03:10:15,360
discriminating against. So you know that's 
that's not fair. I I just wanted to bring  

1921
03:10:15,359 --> 03:10:21,759
that up that that maybe you guys are all 
techsavvy and everything else like that,  

1922
03:10:21,760 --> 03:10:31,520
but there's a lot of people that have a lot of uh 
information experience and could really help but  

1923
03:10:31,520 --> 03:10:37,121
they get turned off by the fact that if there's 
Zoom meetings. Yeah, absolutely. Fully appreciate  

1924
03:10:37,120 --> 03:10:42,319
that. Uh and you do have to remember that every 
committee they set up uh those type of things  

1925
03:10:42,319 --> 03:10:46,960
too. So uh for instance I have committees that 
are both in person and some that are on Zoom and  

1926
03:10:46,960 --> 03:10:52,240
it is up to the committee to make that decision. 
So if they would like to come in person that is a  

1927
03:10:52,240 --> 03:10:57,679
possibility too and then as it was stated there 
are also the hybrid options uh as well and I  

1928
03:10:57,680 --> 03:11:02,800
believe it was councelor Minka was bringing that 
up as well. Completely agree with you. So just  

1929
03:11:02,800 --> 03:11:08,080
don't forget us. I would never actually it's very 
important my committee we I I so my committee even  

1930
03:11:08,080 --> 03:11:12,880
our zoom one I do it here so that anyone that 
cannot can actually come here and we can do it  

1931
03:11:12,880 --> 03:11:22,800
together. Cool. Thank you. Thank you. Uh does 
anybody else want to answer to that? No. Okay.

1932
03:11:22,800 --> 03:11:28,800
That's a long night. Good evening Sarah 
Skelethorp. Um first thing I'd like to say  

1933
03:11:28,800 --> 03:11:37,120
is not all ditch garbage comes from W 2 people. We 
sound like a bunch of hicks living out there all  

1934
03:11:37,120 --> 03:11:45,279
burning our garbage and throwing it in the ditch. 
But anyway, we got a burn permit. So, um, my  

1935
03:11:45,279 --> 03:11:56,880
question to council is, did you support a motion 
last year to defeat bill five in our municipality?

1936
03:11:56,880 --> 03:12:07,840
Um, okay. Can you just uh state it again? Yeah. 
Did our council pass a motion to not support  

1937
03:12:07,840 --> 03:12:15,520
Bill Five in the municipality of Port Hope? So, 
we uh we definitely passed a a motion uh to put  

1938
03:12:15,520 --> 03:12:21,680
in opposition for Okay. Yes. Correct. But not 
not to defeat it. We we obviously don't get to  

1939
03:12:21,680 --> 03:12:29,360
defeat it. So, Okay. At this time, is there 
a request to have a special economic zone  

1940
03:12:29,359 --> 03:12:40,639
at Wesleyville? Not to my knowledge. Um, yeah, 
councelor Claire, there was language in a written  

1941
03:12:40,640 --> 03:12:48,320
uh written material for a delegation at AMO that 
invited consideration of a special economic zone.  

1942
03:12:48,319 --> 03:12:53,279
However, after the discussion at 
the council meeting in August,  

1943
03:12:53,279 --> 03:13:00,319
um it was stated publicly uh by the CEO that 
that would not be part of what that what was  

1944
03:13:00,319 --> 03:13:05,519
said at that delegation. And I can speak to 
uh both councelor Adam and I were in the room  

1945
03:13:05,520 --> 03:13:11,121
at that delegation. No such request was made 
verbally as part of that meeting. Is it there  

1946
03:13:11,120 --> 03:13:19,040
on paper? It was. There was language about that 
in the written document that was submitted to  

1947
03:13:19,040 --> 03:13:26,080
the province requesting the delegation back in the 
spring. So, how can that happen when this council  

1948
03:13:26,080 --> 03:13:35,840
has said you would not support bill five because 
the special economic zone is within bill five. So,  

1949
03:13:35,840 --> 03:13:43,279
how can that language be in front of anybody 
when this municipality did not support bill five?  

1950
03:13:45,040 --> 03:13:49,279
So, it's a it's a hefty question. It is 
a hefty question. It's a good one, too,  

1951
03:13:49,279 --> 03:13:53,519
don't you think? Absolutely, it is. Uh and and 
we are accountable to uh to the motions that  

1952
03:13:53,520 --> 03:13:59,840
we put forth at council and that we pass. Um and 
obviously, there are changes that happen as well.  

1953
03:13:59,840 --> 03:14:04,400
There was also wording in there and and you got to 
remember that that motion was before it was even  

1954
03:14:04,399 --> 03:14:08,399
approved, right? So, it wasn't passed through 
the provincial government at that point. It was  

1955
03:14:08,399 --> 03:14:13,279
in opposition for their approval. So, there 
are a little bit of changes. There was also  

1956
03:14:13,279 --> 03:14:18,800
um wording and of course I'm trying to remember a 
long time ago so you know maybe I'm I'm not fully  

1957
03:14:18,800 --> 03:14:24,960
there but uh there was also wording in there on 
specifics of it as well um that that it uh things  

1958
03:14:24,960 --> 03:14:34,399
that were legalities for um or endangered species 
that it was a very um well-worded uh motion as  

1959
03:14:34,399 --> 03:14:41,279
well. So is there an opportunity for the public 
to see that wording? Everything is public. It  

1960
03:14:41,279 --> 03:14:46,319
would be on the public. Are you talking about 
the wording of the delegation request or are  

1961
03:14:46,319 --> 03:14:49,679
you talking about the wording of the council 
resolution? No, the delegation request. Oh,  

1962
03:14:49,680 --> 03:14:58,160
the delegation request. I No, I've looked up 
bill five. Mhm. Um I appreciate this. Might  

1963
03:14:58,160 --> 03:15:03,120
be something that we have to get back to you uh 
to tomorrow on. Okay. Just because some of it  

1964
03:15:03,120 --> 03:15:08,080
is memory from like a year ago, too, right? So, 
uh yes, I I apologize. Councelor Cla, go ahead.  

1965
03:15:08,080 --> 03:15:14,160
I think also in part to answer your question, I 
think the the notice of motion and the subsequent  

1966
03:15:14,160 --> 03:15:23,040
resolution that we passed unanimously today um 
will ensure that if there is any confusion or  

1967
03:15:23,040 --> 03:15:29,040
that that won't happen again. Uh so that so if 
there I don't know that we want to rehash there  

1968
03:15:29,040 --> 03:15:34,000
was pretty contentious when we discussed it last 
month but that was what today's notice of motion  

1969
03:15:34,000 --> 03:15:40,720
clarifies and I think that got support from the 
whole of council councelor mink uh so so at the  

1970
03:15:40,720 --> 03:15:47,040
last meeting we had that was part of the whether 
we wanted to put the wording of that up on the  

1971
03:15:47,040 --> 03:15:55,279
screen for people to read it was voted down by 
this not put it up there um So would like to  

1972
03:15:55,279 --> 03:16:03,439
make a comment and then I'll ask a question. 
Um recently there was an article written in  

1973
03:16:03,439 --> 03:16:13,759
the Globe and Mail. Um three were interviewed and 
mayor was interviewed. Mayor's words were we are  

1974
03:16:13,760 --> 03:16:28,080
committed to ensuring local voices help inform the 
municipality as this process unfolds. And to date,  

1975
03:16:28,080 --> 03:16:41,279
the of Port Hope not being given a voice. And 
I would hope that if any of you are on the next

1976
03:16:41,279 --> 03:16:51,920
that you will in public meeting the residents

1977
03:16:51,920 --> 03:17:00,160
vision what you're doing and what our 
doing. I think left out in the I mean  

1978
03:17:00,160 --> 03:17:11,680
we other day with op for a couple of hours 
and we information from nothing from council  

1979
03:17:11,680 --> 03:17:19,840
I'm hoping will be open us in the and 
let the people of know what's happening  

1980
03:17:19,840 --> 03:17:25,760
I appreciate she started talking about 
the everything that's why I was thection  

1981
03:17:25,760 --> 03:17:39,280
action any type things or I'm not asking 
campaign right now but much thank you

1982
03:17:39,279 --> 03:17:48,000
more port committee uh this is a

1983
03:17:48,000 --> 03:17:59,200
zone um any wording happen that would have 
put table in front of the or ministers up  

1984
03:17:59,200 --> 03:18:12,080
Port Hope under theory. So I have in front 
of me the motion that was in June of 25

1985
03:18:12,080 --> 03:18:20,080
and there was considerable word about how 
negative Bill 5 is, how much it tramples on  

1986
03:18:20,080 --> 03:18:31,040
the rights of people, how much it launches over 
environmental laws and protections. And it was  

1987
03:18:31,040 --> 03:18:40,319
moved by councelor Toms and seconded by councelor 
Holloway Wedwani and it was carried. There was  

1988
03:18:40,319 --> 03:18:48,319
not a recorded vote. Is is there a question? 
There is a question. So, just to say that the  

1989
03:18:48,319 --> 03:18:56,799
council resolved that it opposes all provisions 
in Bill Five that reduce environmental protections  

1990
03:18:56,800 --> 03:19:04,480
and Ontario's proud legacy of protections of 
endangered species that override the rule of law  

1991
03:19:04,479 --> 03:19:11,839
and that nullify municipal planning authority. So, 
this is within it's not not about the election.  

1992
03:19:11,840 --> 03:19:20,880
This is within your term of office. that this 
almost happened or is happening or happen.  

1993
03:19:20,880 --> 03:19:28,239
It's not clear to me yet how that happened, who's 
being held accountable for that and that it will  

1994
03:19:28,239 --> 03:19:34,880
not happen in the future. I appreciate that. So I 
I think as uh councelor Claire was speaking to um  

1995
03:19:34,880 --> 03:19:40,160
that was part of uh putting forth that motion to 
have a policy when it comes to doing delegations  

1996
03:19:40,160 --> 03:19:49,200
with uh the AMO and um uh Roma. Uh absolutely 
councelor Claire. Um, just also want to clarify,  

1997
03:19:49,200 --> 03:19:53,679
I appreciate in the minutes it does say that the 
motion was brought forward by councelor Toms and  

1998
03:19:53,680 --> 03:19:59,680
seconded by myself, but I do want to credit uh 
councelor Mink uh because she was actually the  

1999
03:19:59,680 --> 03:20:05,120
uh the drafter of the notice of motion. 
I worked with her on that. Um, but she  

2000
03:20:05,120 --> 03:20:11,760
uh was chairing the meeting at and so councelor 
Tom was happy to step in as the mover just for  

2001
03:20:11,760 --> 03:20:15,760
clarity because I know councelor Ming feels 
very strongly about that. No, that's that's  

2002
03:20:15,760 --> 03:20:25,760
correct and thank you. Uh so the still is is 
this notion floating around here someone people  

2003
03:20:25,760 --> 03:20:34,560
whether it's whether it's politicians are going 
to offer that to the province to make it faster  

2004
03:20:34,560 --> 03:20:43,280
and easier and skip the cont differences 
of opinion. As you know, our committee is  

2005
03:20:43,279 --> 03:20:51,120
against plan for Wesley. Yep. Appreciate that. So 
to your is that happening at all? Absolutely not.  

2006
03:20:51,120 --> 03:20:58,559
The the uh direction from council to staff 
and they will follow that and again that is  

2007
03:20:58,560 --> 03:21:07,280
why we are having a policy specific to making 
those delegations. Okay. Thank you. Appreciate

2008
03:21:13,200 --> 03:21:17,519
Hello, Autumn. Um, a couple of comments. First,  

2009
03:21:17,520 --> 03:21:32,800
uh, was going through the, uh, fire and the 
open burn permit. kind of looking the fireworks

2010
03:21:32,800 --> 03:21:40,000
changes that they want to make seem to be that 
it's going to be restrictive to the community. Um,  

2011
03:21:40,000 --> 03:21:45,920
local businesses, a lot more price tags are 
being added with that. Um, but it also does note  

2012
03:21:45,920 --> 03:21:55,600
in there too that no person shall give away. That 
also means that someone's 60 birthday party for a  

2013
03:21:55,600 --> 03:22:02,320
60-year-old fireworks on their private property. 
They have to request a permit through the fire  

2014
03:22:02,319 --> 03:22:13,359
um order to be able to do that. And it's it's 
seeming a lot of common sense and complicating  

2015
03:22:13,359 --> 03:22:22,239
um this type of situ will not to have fireworks 
through the two designated that the municipality  

2016
03:22:22,239 --> 03:22:29,760
allow. So definitely look is there a question 
with that just suggestion that over that okay  

2017
03:22:29,760 --> 03:22:38,080
just reminder it is question period fire burn the 
fire burn I do the fire burn one thank you um up  

2018
03:22:38,080 --> 03:22:47,600
until 2023 one was only allowed chimney it then 
switched to the open burn permit which was free  

2019
03:22:47,600 --> 03:22:55,760
and now we're an $80 permit just just not that has 
not been approved. It hasn't been approved yet,  

2020
03:22:55,760 --> 03:23:00,880
but it definitely does need to look be looked into 
into consideration because we're being compared to  

2021
03:23:00,880 --> 03:23:09,600
Clarington, but yet alto township only pays 3975 
annually or sorry $30 annually and township only  

2022
03:23:09,600 --> 03:23:19,440
pays $ 39.75. So an $80 fee. My question to is or 
council is that are you going to consider looking  

2023
03:23:19,439 --> 03:23:24,239
at even a lower fee? understand there could be a 
fee possible reminder of what happened tonight we  

2024
03:23:24,239 --> 03:23:31,599
did so that we could look at that um be at the 
September 15 meeting correct so appreciate yeah  

2025
03:23:31,600 --> 03:23:39,920
and then my last question is in regards to the 
CAC um according to the legal the actual legal  

2026
03:23:39,920 --> 03:23:45,840
agreement between the municipality and the 
government in section 5.2.3A 2.3A each CAC  

2027
03:23:45,840 --> 03:23:55,840
shall be organized as decided by min byity with a 
mandate established by council in con with Canada.  

2028
03:23:55,840 --> 03:24:06,160
Then going the report the recommend it was the 
third paragraph that said review is anticipated  

2029
03:24:06,160 --> 03:24:13,760
to in quarter 1 2027. As part of the review, 
staff will assess whether any are required and  

2030
03:24:13,760 --> 03:24:19,440
if appropriate whether the CAC should be brought 
under the broader framework of the committee and  

2031
03:24:19,439 --> 03:24:34,719
local boards uh sorry bylaw or operate under 
its legis framework. Question to council is

2032
03:24:34,720 --> 03:24:37,760
sorry just need to find it here.

2033
03:24:46,880 --> 03:24:54,000
Will council motion to mandate staff that the CAC 
is to consist of local residents and that at least  

2034
03:24:54,000 --> 03:24:59,439
one council member and one staff member are to 
sit on the CAC meetings to oversee the meetings  

2035
03:24:59,439 --> 03:25:04,960
and that members of the public are able to sit 
in on the meetings and participate in discussion.  

2036
03:25:04,960 --> 03:25:11,200
I don't know if this is something that you can 
answer as it is coming into the next sitting  

2037
03:25:11,200 --> 03:25:16,639
council. Yeah, I was just about to tell remind you 
that um this is our last committee of the whole  

2038
03:25:16,640 --> 03:25:24,080
and then uh in two weeks time that'll be our last 
council meeting for this term. So it it's it's  

2039
03:25:24,080 --> 03:25:29,120
probably something for the future. But I believe 
that councelor unless would like to answer here.  

2040
03:25:29,120 --> 03:25:37,519
But I was quite specific when I asked the question 
of um our uh our staff when it came up to mandate.  

2041
03:25:37,520 --> 03:25:46,400
It is our mandate. It is council's mandate, CAC's 
mandate and we are allowed to bring on residents  

2042
03:25:46,399 --> 03:25:53,839
and external resources. So it is our mandate. So 
that is the mandate of council and that does that  

2043
03:25:53,840 --> 03:26:02,239
no that's mandate of CAC of or sorry of CAC 
to bring forward to um so does that then um  

2044
03:26:02,239 --> 03:26:08,160
mean we're still governed by governing bodies 
or does that put it as a framework of where  

2045
03:26:08,160 --> 03:26:17,519
um it's residents that it is completely led by 
the community residents um so that as residents  

2046
03:26:17,520 --> 03:26:25,121
are coming forward with issues and concerns um 
that they can freely do so without feeling like  

2047
03:26:25,120 --> 03:26:31,519
it's it's being governmently operated. Remember we 
are in an advisory committee. So now that advisory  

2048
03:26:31,520 --> 03:26:38,640
committee of all those people whoever they may be 
report to council council is governed by rules,  

2049
03:26:38,640 --> 03:26:44,720
right? Okay. So that's how it would flow upwards. 
Correct. Thank you. Uh councelor Claire. Yeah.  

2050
03:26:44,720 --> 03:26:50,000
Yeah, I think I also just uh wanted to to clarify 
that you know the qu the question about whether  

2051
03:26:50,000 --> 03:26:55,120
we would be governed by our legislative framework 
or the community advisory committees that refers  

2052
03:26:55,120 --> 03:26:58,880
to the the feedback and I think a lot of 
discussion that happened at that meeting  

2053
03:26:58,880 --> 03:27:05,200
about not wanting to meet here in this format 
which is the legislative framework whereas the  

2054
03:27:05,200 --> 03:27:10,160
community advisory committees as you heard 
us discuss the new bylaw you know they meet  

2055
03:27:10,160 --> 03:27:15,920
in a committee room it's not livereamed it is 
more you know opportunity for conversation. So,  

2056
03:27:15,920 --> 03:27:22,399
that is one of the things that staff will be 
making recommendations on. Um, but I think that's  

2057
03:27:22,399 --> 03:27:26,559
along the lines of what you're you're hoping 
to see. It sounds like ensuring that it's more  

2058
03:27:26,560 --> 03:27:31,600
community-led versus being cuz I s we saw the 
confusion at count at that meeting at the CAC  

2059
03:27:31,600 --> 03:27:37,201
meeting and the confusion between basically CAC 
is advising council and council is advising CAC,  

2060
03:27:37,200 --> 03:27:43,040
right? So, there's it's quite a a backwards 
situation. So, okay. Thank you. Appreciate

2061
03:27:49,200 --> 03:27:58,800
Jim Skullorp 1685. Um, I'd like 
to ask a question about 4.5. Um,

2062
03:27:58,800 --> 03:28:12,239
I'm concerned about the um this division of our 
municipality. Um, Councelor Les made a comment.  

2063
03:28:12,239 --> 03:28:16,880
We don't have any land. So why are we why 
are we looking at where we're going to put  

2064
03:28:16,880 --> 03:28:25,279
all these all this industry if we don't have 
anywhere to put them? Now OPG has said they are  

2065
03:28:25,279 --> 03:28:31,040
mandated by the provincial government to put 
everything they need on their existing land.  

2066
03:28:31,040 --> 03:28:38,880
They are not looking for any other land. 
We have not got an official plan yet. So,  

2067
03:28:38,880 --> 03:28:46,560
we do not have, I don't believe, any industrial 
land to put all these on and our counselor Les  

2068
03:28:46,560 --> 03:28:58,720
just commented on that tonight. So who is 
looking for where this land is coming from

2069
03:28:58,720 --> 03:29:02,800
to put this business that somebody is looking  

2070
03:29:02,800 --> 03:29:14,080
for to support OPG which we don't 
even know is going to happen yet.

2071
03:29:15,760 --> 03:29:21,920
Does anybody want to I I believe that this is 
something that we should get back to you uh  

2072
03:29:21,920 --> 03:29:27,440
maybe tomorrow. Maybe not. Uh and we we do 
have to remember that the official plan um  

2073
03:29:27,439 --> 03:29:31,519
review is being done and that would be identifying 
employment lands and everything too. Right. So,  

2074
03:29:31,520 --> 03:29:38,400
but I I'm concerned that our staff is working on 
something that our municipality support and and  

2075
03:29:38,399 --> 03:29:44,559
also county uh I'll pass this over to uh to the 
CEO. So through clarification through you chair,  

2076
03:29:44,560 --> 03:29:48,560
we are working through the official plan starting 
the official plan review which dictates where our  

2077
03:29:48,560 --> 03:29:52,960
employment lands which are our industrial lands. 
The county has control over that. We do not have  

2078
03:29:52,960 --> 03:29:58,880
a municipality. The Wesleyville site is not part 
of that. It is it is a different area that the  

2079
03:29:58,880 --> 03:30:04,960
county is dictating for us. It has nothing to 
do with staff. We're not promoting any lands in  

2080
03:30:04,960 --> 03:30:10,160
Wesleyville at this point in time because right 
now we don't have any official employment lands,  

2081
03:30:10,160 --> 03:30:16,319
but they are being designated by the county. 
Appreciate the input. Thank you. Is that good  

2082
03:30:16,319 --> 03:30:26,399
for you, Jim? Um, I'm just interested that 
you're looking for expansion of energy and  

2083
03:30:26,399 --> 03:30:35,040
manufacturing supply chain obviously for 
Wesleyville potentially. and we don't have  

2084
03:30:35,040 --> 03:30:43,439
anywhere to put them. So maybe we're putting the 
cart before the horse. I will make a comment on  

2085
03:30:43,439 --> 03:30:49,359
burn permits. I have had so many people ask me, 
"Do I need to get a burn permit for my backyard?"  

2086
03:30:49,359 --> 03:30:55,200
And I always say yes. I said, "It doesn't cost 
you anything. It's simple. You get a permit,  

2087
03:30:55,200 --> 03:31:00,559
you punch the numbers in, and you got a 
permit for 24 hours. No cost." Wow. They say,  

2088
03:31:00,560 --> 03:31:06,320
"That's great. I'm going to get a burn permit. 
You throw $80 at it or whatever and those people  

2089
03:31:06,319 --> 03:31:12,880
will just have their little backyard permit or 
backyard fire and roast their hot dogs without  

2090
03:31:12,880 --> 03:31:19,120
that burn permit. Of course, the question is 
do we think that my question is have a good  

2091
03:31:19,120 --> 03:31:23,760
look at the cost. I believe that you heard that 
discussion tonight and we will be looking at  

2092
03:31:23,760 --> 03:31:28,480
that. I'm also an hour discussion over it. So, 
absolutely. I am also one of those people that  

2093
03:31:28,479 --> 03:31:35,839
have the burn permit. I get one every year. Yeah. 
Never never burnt anything and it was $125 eight  

2094
03:31:35,840 --> 03:31:49,760
years ago or something. It was pretty pricey, 
but I still bought my burden from Appreciate.

2095
03:31:49,760 --> 03:31:56,239
Hi folks. Um my name is Anna Irwin. I 
hope this is appropriate question or  

2096
03:31:56,239 --> 03:32:02,639
uh issue to bring up tonight. Um, I'm just 
going to read from my notes. On August 4th,  

2097
03:32:02,640 --> 03:32:08,480
I submitted a formal uh request for council 
direction regarding my property at 151 Caven  

2098
03:32:08,479 --> 03:32:13,200
Street, including the Port Hope Area 
Initiative remediation and the current  

2099
03:32:13,200 --> 03:32:20,000
open space zoning. The town clerk confirmed 
that my documents were circulated to council.  

2100
03:32:20,000 --> 03:32:25,200
I've been working on this for years to try to 
find a path toward resolving this issue so that  

2101
03:32:25,200 --> 03:32:32,000
the property can move forward in a way that has 
a positive impact not only on me uh but also the  

2102
03:32:32,000 --> 03:32:40,560
town and the community. Um just for a little 
perspective I I am&m electrical services which  

2103
03:32:40,560 --> 03:32:47,201
is right beside the file factory. Um, so I had 
hoped that this matter might be brought forward  

2104
03:32:47,200 --> 03:32:54,639
u tonight uh for council's consideration on the 
agenda. Um, anyway, what concerns me is simply  

2105
03:32:54,640 --> 03:33:01,120
the timing. The remediation work is actively 
progressing as we speak and as it continues,  

2106
03:33:01,120 --> 03:33:08,399
opportunities that may exist today may not exist 
tomorrow. My question is what is the process from  

2107
03:33:08,399 --> 03:33:16,000
here given that um the PHAI remediation work is 
underway? How will this move forward and when  

2108
03:33:16,000 --> 03:33:24,560
can I and the community reasonably expect 
this matter to be considered by council?

2109
03:33:24,560 --> 03:33:32,800
Councelor Les. Well, I think I responded directly 
to you that it's not our property. So, it's my  

2110
03:33:32,800 --> 03:33:40,800
property. No, I'm talking about the Cabin Street 
property that you were referencing and that's not  

2111
03:33:40,800 --> 03:33:47,279
Oh, you own cabin. I I own 151 Cavin Street&M 
Electrical Services which is right beside the  

2112
03:33:47,279 --> 03:33:52,399
file factory. Okay, I'm talking about the file 
factory. Yeah, that's not our property. Okay,  

2113
03:33:52,399 --> 03:33:57,439
sorry that I misunderstood. I thought that you 
probably thought I was nuts. I I thought that in  

2114
03:33:57,439 --> 03:34:03,599
the email. That's why I didn't respond. I believe 
the file factory is 121. So, I understand the  

2115
03:34:03,600 --> 03:34:11,040
confusion there. Yes. Yeah. Yeah. Uh, councelor 
CL, hi Ann. Good to see you again. Thank you,  

2116
03:34:11,040 --> 03:34:16,000
too. Um, I I think, you know, I I I think it is 
something that the municipality should look at.  

2117
03:34:16,000 --> 03:34:20,080
We've I've been in communication with staff. I 
know counselor Todd has as well. I'm not sure if  

2118
03:34:20,080 --> 03:34:25,680
you've been in contact with others who have also 
escalated to staff. Um but I think it's safe to  

2119
03:34:25,680 --> 03:34:31,440
say that it will not be addressed under this 
term of council given that we are in our final  

2120
03:34:31,439 --> 03:34:36,719
uh council cycle. But I do really appreciate the 
concern. Um and I think the official planning  

2121
03:34:36,720 --> 03:34:41,360
process which is supposed to happen under the 
next term of council is the appropriate time  

2122
03:34:41,359 --> 03:34:48,000
to to look at that uh designation because that's 
where the zoning flows from um and that's where  

2123
03:34:48,000 --> 03:34:54,080
the designation that is restricting your use is 
is coming from. So, I think that the OP provides  

2124
03:34:54,080 --> 03:34:59,279
a perfect opportunity for us to reconsider how 
we're looking at those uh those properties, yours  

2125
03:34:59,279 --> 03:35:06,239
and and the others along Cabin Street. Councelor 
Atridge. Yeah. Hyenne, you and I have talked about  

2126
03:35:06,239 --> 03:35:11,840
your property. Um is remediation underway right 
now? It is. It is. And what do they give you a  

2127
03:35:11,840 --> 03:35:23,120
timeline? It's it's quite near done. Okay. Um 
so yeah I I guess you know the bigger concern  

2128
03:35:23,120 --> 03:35:35,040
is is just that it is underway and um it is zoned 
open space and um which limits the use and uh that  

2129
03:35:35,040 --> 03:35:48,479
zoning basically is clearly the intention to be 
uh park and it you know uh the timing right now  

2130
03:35:48,479 --> 03:35:58,239
uh given the cleanup it's it's kind of an urgent 
situation. Um can uh I ask one other question.  

2131
03:35:58,239 --> 03:36:07,840
Um were you all in receipt of my uh information 
that I had submitted through the clerk's office?  

2132
03:36:08,560 --> 03:36:16,480
Did you all see all for everybody that that we did 
receive it was and and it was it didn't warrant  

2133
03:36:16,479 --> 03:36:22,160
being brought to the agenda. Thank you. So I as I 
explained to you, I did not receive the first one.  

2134
03:36:22,160 --> 03:36:27,200
I received it after the fact. So I don't know 
where it went, but I have internet issues. So  

2135
03:36:27,200 --> 03:36:34,720
um it could still be up in cyerspace somewhere. So 
I got the second your second response though. Oh,  

2136
03:36:34,720 --> 03:36:40,880
okay. Yeah. Yeah, it was in but I didn't get it 
to put together because I got it in the index  

2137
03:36:40,880 --> 03:36:48,080
but not a direct email on August the 4th to me. I 
didn't get that. Oh, that's what I'm referring to  

2138
03:36:48,080 --> 03:36:56,720
is the index. Oh, yes, I got that. Yes. Okay. 
Okay. Okay. So, anyway, I clearly it wasn't it  

2139
03:36:56,720 --> 03:37:05,120
didn't warrant coming to council tonight um for 
discussion, but it was not elevated. Yeah. So,  

2140
03:37:05,120 --> 03:37:13,279
and and you can't you can't give me any timeline 
on that until uh the new council. Are we talking  

2141
03:37:13,279 --> 03:37:18,399
January? Like that is not an answer that 
I can give you right now. It might be an  

2142
03:37:18,399 --> 03:37:28,559
answer that we're going to have to give to 
you after. Okay. All right. Sorry. Thank you.

2143
03:37:28,560 --> 03:37:33,360
Any other members of the public?

2144
03:37:33,359 --> 03:37:38,160
I'm seeing none. So, moving on to item 8, 
adjournment. Uh, this concludes the business uh  

2145
03:37:38,160 --> 03:37:44,960
covered in today's agenda and I'm in a position to 
adjourn this meeting at 10:31. Thank you everyone.