We have started, if we could. Give them one more
minute. We're just checking.
So. I will call. Can I start the meeting then,
Madam clerk? Yes, mayor. Okay, thank you. So we will
call the strategic prior. The committee meeting to order. And.
I'm just going to bring that. The council standing committee
meeting to order. And we'll start off with the territorial
land acknowledgment, the city. Of Port Moody carries out our
business on the ancestral and unseated homelands of the quaketlum
slail with tooth musk. Kate Quantlin, Kikate and Solo peoples
and extend depreciation for the opportunity to work on this
territory. Next item is adoption of the agenda. Go. Moved
and moved and seconded. All in favor? Opposed. Carrie. Thank
you. Next item is public input. So as a reminder
to members of the public, while we encourage civic engagement
and welcome your participation in the public portion of our
meetings, There are expectations regarding appropriate conduct in decorum at
council meetings. We ask all members of the public to
ensure that matters raised with council are constructively focused on
issues and not individuals and that any engagement with or
about city staff or council is addressed in a manner
that is consistent with these expectations so that we can
all engage in this space in a manner that. Is
respectful and constructive and abides by the. City's respectful communications
policy and respectful workplace policy. So, having said that, Madam
Clerk, do we. Have any members of the public, any
participants. Thank you, Mary Lodi. There is no one in
the park view room. However, there are folks in the
online with no hands up. All right, so. Anyone who's
online. And if you have any input, please raise your
hand and we will call on you. This is your
opportunity to provide input. I see one hand. Okay, we
have Kaylin blonde camp. Welcome. Please state your name in
city of residence and you will have two minutes. Thank
you, mayor and council. Good afternoon, mayor and council. My
name is Kaylin Blomcamp. And I'm a director of development
at West Group Properties. I'm speaking tonight as a follow
up to the letter Westgroup submitted to council on July
7. On October 3, 2023 council passed a motion stating,
and I quote, that once the coronation park rezoning has
been approved, the city and Westgroup begin to explore how
to incorporate. Affordable housing in all phases of the application
as prescribed in the letter of intent for as many
affordable housing opportunities on the site as possible. That opportunity
is now here. And this will be council's last opportunity
within their term to. Make this a reality. With support
from CMHC, we have a chance to bring 342 secured.
Rental homes to Port Modi, including 85 affordable units. This
represents more than three times the current rental requirement for
this master plan, with 25% of the homes designated as
affordable. The CMH. CMHC opportunity allows us to secure low
cost. Financing on over $200 million in loan funding. It's
a program available now, but there's no guarantee it will
remain available in the future. It is one of the
most impactful housing initiatives in Canada and in today's market
is the primary reason that rental and affordable housing projects
are moving forward at all. To secure this allocation, we
need to provide clear direction. On a path forward today
without this funding. We will face significant delays in delivering
building two and its associated amenities, including childcare. As we
will need to launch building two into a presale program
for which there is currently no viable market or sign
of recovery. We've met similarly ambitious timelines in other municipalities
by applying creative solutions. It takes coordination and commitment, but
we're confident we can do it here. In Port Moody
today. We ask that council support our commitment to bringing
rental and affordable housing to port Moody by providing clear
direction to staff to identify a path forward which meets
CMHC's deadlines to secure this important allocation. Thank you for
your time. Thank you for that input. Kaylin is there.
Anybody else that wishes to address council at this time.
I'll call a second time. Is there anybody that wishes
to address council at this time? I see. Steve Milani.
Please state your name and city of residence for the
record. And you? Will have two minutes. Thank you. Go
ahead. Please
state your name and city of residence for the record.
And you will have two minutes. Please proceed. Go ahead,
Steve. Seems to be a problem with Steve's microphone. Is
there anybody else that wishes to address council at this
time while he is working on. His. Issues.
Just thinking about that too. Mayor. If you like, we
can message Mr. Milani to give him the phone in
option. If that suits council. So we'll have our team
connect with them right now it'll. Just take a minute,
Mr. Milani, our team will reach out momentarily. They'll give
you a phone number and you can phone it in.
Steve. In the meantime, is there anybody else that wishes
to address council?
Okay, well, while we're waiting. There was something really amazing
happened last night at about 11:30 p.m. Our own Callan
Morrison became a father again, and he and his wife,
Jessica, welcomed beautiful Charlotte. Rose Morrison into the world just
over £8 9oz. And she's a very healthy, happy little
baby, so. They're enjoying their time together, and hopefully. They'll
be able to come home tomorrow from the hospital. And
we do wish Callan and Jessica and little baby Eevee
and little baby Charlie. All the best. And congratulations to
them. Can we ask
if there was any written submissions while we wait for
Mr. Milani, Madam Clerk? Are there any written submissions? We
can't do that. We have to close verbal first. We're
still working on connecting there. Hello. Steve. Please state your
name in city of residence for the record, and you
will have two minutes. Thank you for being so patient.
Oh, this is working now. Okay. Yeah. Steve Milani, Port
Moody. Sorry, I didn't have much time to prepare. Good
evening. My name, as I said, is Steve Milani. I'm
here tonight to speak against moving. Forward with the Kyle
center redevelopment as proposed and to raise concern about the
OCP process first. On Cal center spending half a million
dollars just for the preliminary designs and estim. Estimates, followed
by another 2 million for a detailed design before even
committing to construction. That's simply not responsible. We know, for
example, it's like Burnaby. Once the richest municipality in Canada.
These kinds of recreation projects can spiral out of control
quickly. Bernabee had to cancel their confed park community center
because it became unaffordable and the CG Brown replacement is
taking forever. It's cost of skyrocketed. If it can happen
there, it can happen here. The 30 to 40 million
estimate for call center it's not realistic. It'll end up
costing 50% more, maybe even double, and. The residents will
pay for it through long term debt and tax increases.
The previous council had already approved a more affordable solution,
renovate the existing cal center. That was the right move,
and I urged this council to go back to it
before we get into too much trouble on the OCP.
The process has been deeply flawed right from the start.
The draft shows clearly that the council. This council is
not listening to the community. People see it and they're
tired of it. Consultation is meaningless. If public feedback is
ignored. We can and should do better, both in how
we manage projects like Cal center and how we shape
the future of our city through the OCP update process.
Thank you. Thank you. Is there anybody else that wishes
to speak to council at this time? I'll call a
second time. Anybody who wishes to speak to council third
and final time seeing none will close this portion of
the public input. And we will go to written submissions.
Madam Clerk, do we have any written submissions? No written
submissions. This evening. Thank you. Next item is. Adoption of
the minutes. Is there a mover? Moved and. Seconded. All
in favor? Opposed. Carrie. Thank you. All right, so we
are going to recess now just so that anyone who's
watching. Is aware we are only going into two committee
meetings tonight. We'll start off with city initiatives and planning,
and then we'll go into strategic priorities. So at this
time, we will recess. And I will give the chair
over to councilor Delworth. Take it away, councilor. You would
think after four years I would get this microphone thing
right. Thank you. It is 05:11 p.m. and I'm calling
the city initiatives and planning committee meeting to order. We
have an agenda, and I do believe that. There is
an amendment. An additional item on the agenda. Ms. Lamb.
Thank you, chairperson. That's correct. Included in the ontable package.
Will be a new proposed item, 4.4, titled a West
group letter to council exploring adding affordability at inlet district.
Thank you. Would someone like to move our agenda as
amended? I see. That moved and seconded. All in favor?
Carried. Thank you. We have minutes. We have minutes of
our last seafic meeting of June. 17, here for adoption.
Sorry. I see. Ms. Lamb, your hand is up. And,
Mayor Lottie, I. Also see. Okay. Apologies. I lowered my
hand as well. Thank you. So we do have the
minutes of June 17, and I would certainly entertain a
motion to adopt those. I see that moved. And seconded.
Any amendments. All in favor? Harry. Thank you. I hope
we're all settled in. We've got a very ambitious agenda,
councilor eggdrap. Maybe I'm getting ahead here, but I'm recusing.
Myself for item 4.1 due to. Well, I've never been
a part of this discussion, so no need to start
now due to my family business being located in that
area. Thank. You. Your timing is perfect. We are moving
into item 4.1. Moody Center, Spring Street. Streetscape design guidelines
follow up, and we do have a presentation. And clerk,
will you remind. To get councilor egg to rep back
when we're finished with this. Yes, chair. Great. I'm looking
for a presentation from the manager of development planning and
manager of infrastructure. Engineering services. I see Mr. Judd. And
I see Mr. Wu. Are you both doing this presentation?
Through the mayor, the presentation. Will be done by both
me and Wesley. I'm just trying to bring up my
slides. Sorry.
It says you've started. There we go. And you were
in full presentation mode, so take it away. All right.
Good evening, mayor and council. Tonight I'll be presenting the
spring street design guidelines. This presentation outlines.
Chairperson. It looks like Mr. Jet has frozen. I'm not
sure if Mr. Judge can hear. He should perhaps leave
in and join back. In. We will send Mr. Jet
a message to let him know that we can no
longer hear him. We can see him frozen, though.
Okay, so we are waiting for Mr. Judd to come
back in, sharing his screen, hopefully not frozen. If that
doesn't happen, Mr. Wu, we're going to put you in
a little spot of pressure.
Sorry, chair. I might ask if the clerk have a
copy that we can put up to assist. In that
way. At least we're getting that started. Well, I can
do it. Yes, we can go ahead and we can
pull that up. In the meantime, we'll try. To connect
with Mr. We are continuing to try to connect with
Mr. Judge. Thanks. I guess I have a question that
we've had two technical issues in the first 15 minutes
of this meeting. Is this something that's occurring at our
end or. Is this just a bad day for everybody?
Thank you, chairperson. It's hard to say, but I would
guess that it might be. On the other person's end.
Okay, great. That's Ms. Takahashi sharing the screen for you.
Thank you.
And as I've showed, Ms. Takahashi will advance the slides
for you if you'd. Like to introduce the item. Thank
you. I mean, I might have to lean on Mr.
Wu to take us through the slides. This is in
response to. We report it back to council a couple
of times on this. What staff have here. Is a
couple of different options. Going over the original option and
then also, like, a one way option, which council asked
us to. Look at and some of the pros and
cons of that. So maybe if we just go to
the next slide and. I can see what I can
do. While Stephen signing back on. Next slide, please. Can
we move the slide, please?
Hi, Mr. Moya. I just connected with Mr. Jet. He's
going to pop over to. The park view. In about
two minutes to deliver the brewer of the presentation and
Ms. Takahashi will continue with the slides. Sure. And if
we can just go to the next slide. I'll do
my best. With it. Thank you, Mr. Moy. Thanks. Yeah.
So this is, I think, just what I say is
the direction from council. In March was to report back.
On possible building setback requirements, one way traffic options, and
the idea was to try to get some more pedestrian
space. In there. Some wider sidewalks, next slide. This is
definitely Steven's specialty. We did take a look at what
existing guidelines exist. For sidewalks in these kinds of environments.
So under the BCE act of transportation guide, which is
quite new, it was released in the last few years.
It provides a range for commercial sidewalks between 2.4 meters
to 3 meters and that's for, like, a higher volume
area where there's a lot of people. Walking, and it
has a minimum width of 2.1 in a very constrained
area for bi directional bike facilities three to 4 meters,
down to 2.4. Similarly, We also wanted to make sure
that we met minimum road design. Requirements which the Transportation
association of Canada prescribes. Three to 3.5 meters. Lane of
two. And in all of our options, where there's two
way traffic, it's. A 3.25 and lane with a two
meter parking lane. And then we also looked at urban
forestry, which is important. It's an important goal of council
and a big part of that is providing a reasonable
treed boulevard. Reasonable width to allow healthy trees to grow.
So we're looking at a two meter tree. Boulevard as
ideal, a constraint limit of 1.6 and what we would
have to do when we get to those narrower widths
is we would put in underground soil cells. So basically.
Chambers, I believe they're typically plastic, but chambers that can
hold soil without having a lot of rock there. So
you provide more growing medium for the trees. We'll go
to the next slide. And I think that Stevens back
on and running if you want to jump in. On
the concepts. Thank you, Jeff. And I'm very sorry, Mary
and council. For a computer. It's all good. So
the original column concept follows a standard two way road
with a 3.3 micromobility pathway and sidewalks that meet the
minimum width of the DC transportation guide. While this option
did support. While it does support micro mobility and maintains
flexibility for traffic circulation, it lacks the optimal separation between
users, and the sidewalk is at the bottom of the
range at 2.4 meters. And this does become constrained at
loading zones, as was noted by council as a previous
meeting, street trees were designed to allow for the activation
of one side of the street at 1.7. And provide
a buffer. Between the pestrians and cyclists. 1.2 on the
officer side. The width of the bus, the width of
the buffer. Street trees do not meet the constrained limits.
For landscaping and will reduce stability to achieve the overall
portrait tenantee. So, as requested by council. We are revisited
the office and we're looking at ways to increase our
pedestrian facility as well as how to improve our land
seeking horse tree target. So option
one, to improve this pedestrian experience. That investigated incorporating on
one way travel patterns the. Functionality of the one way
will be discussed on the next slide. But from a
design perspective, spring Street. Is classified as an emergency response
brief. And as for the building code, this does require
a minimum of 6 meters here. That needs to be
maintained. So this provides a very small increase in the
opportunity for Boulevard. By reducing the road width from 6.56
liters. In this option, the microbility pathway was also reduced
down to the minimum of 3.3 meters, which will promote
slower speeds along this pathway but still maintain. The width
that's required by the PCs. Ultimately, this additional width. Was
incorporated into the landscaping strip to achieve the constrained tree
limits as well as to increase the sidewalk with folks
to the upper limit. The one way travel pattern creates
additional separation between users, but the reduced roadwift will limit
the future flexibility of the travel pattern. Temp, you
reverted to a modern limit future. Staff
evaluated the overall functionality and impacts of a one way
road network. Consideration of. The first item was considering.
Different circulation patterns, including westbound eastbound, as well as alternating
travel between blocks. As noted that with each of the
directions due to the limited road network. St John's is
required to support the circulation, which will increase the number
of tricks accessing. This major brief. In addition, with the
limited distance between Spring street and St. John's, by focusing
traffic towards specific intersections, the q length may exceed the
available storage, creating additional congestion and delays. Along Spring street
as an emergency corridor. The minimum width is 6 meters,
as I've noted, which will create. Unusually wide roads, especially
for one way travel. This will take special care traffic
calming as well as enforcement to ensure the emergency brief
is clear. Of elite parked cars and. Prevent. Illegal passing.
The applicants have also provided feedback, raising concerns similar to
staff, as well as pointing out. The overall liability for
commercial units to be impacted, specifically the grocery store. Due
to the limited opportunity. For. Cockpit and challenges with the
access. So, going back to consideration for a
twoway travel pattern, the second option balances the treat. Trees.
To provide for the constrained limit as well as increases
the sidewall slightly from the original concept. Up to 2.5
liters. This additional space was obtained by maintaining the reduced
micromobility. Staff recommend feel that this is. The most balanced
approach as it does provide for. The land seeking targets,
although be it at the constraint limit, it provides for
the bi directional. Unintended sidewalk. It provides some flexibility to
go from a one way or a two way. Travel
pattern and. It also separates the micromobility users away from.
The commercial and service vehicles. They'll be driving along Spring
Street. In addition, stop feeling that there will be future
opportunities to work with developers on a case by case
basis to take into consideration. Opportunities with. Different landscaping or
building designs to add additional space to. The sidewalk.
The final option that would have considered. Requires an additional
0.8 meters width of statutory right away to be taken
from to the developer that. Develops.
Through the additional width, the cross section would be able
to achieve the desired sidewalk. Width of 3 meters, as
well as the necessary street trees zones to support the
urban forestry goals. The increase. Will also have. Will have
the impact. To the construction phasing. For instance, the alignment.
The additional width requires. The alignment of the different facilities
to be shifted on a temporary basis. Until full development
of block is completed. Very difficult construction, pacing. It also
creates impact on the development and design stages of the
application. Which. In partner Westyloo. Go into more detail on
the next slide. Thank you, Mr. Jed. All right, so,
yeah, as noted earlier in this presentation, council also directed
staff. At that time in March to investigate additional building
setbacks on private property. So which additional building setbacks would
be used to support additional sidewalk and or boulevard widths?
So staff did engage the city's architecture consultant to provide
some high level analysis and generally from a technical perspective
and above ground setback would be feasible. However, Although technically
possible, there are other factors that need to be taken
into consideration. For example, There'd be impacts to already in
stream applications that are currently sitting at third reading and
in most cases, the setback would eat into the floor
areas for employment space, which is also not desirable. So
staff also heard from applicants that had some concerns on
increased setbacks where it would impact several areas, including tree
canopy coverage and meeting those targets as set out in
their urban forestry management strategy. Existing building designs and parking
and loading as well. So overall. Stuff. We do believe
that, if feasible, additional building setbacks should be considered to
achieve the maximum desirable sidewalk width. However, this requirements would
occur on a case by case basis and to ensure
that other objectives of the Moody Center 2D are being
met, such as adequate tree canopy coverage and employment space.
So should the recommended option be selected by council? Additional
setbacks would not be part of the minimum cross section,
but where feasible, staff would work. With the applicants to
incorporate additional pedestrian width into the proposed developments to deliver
an unimpeded and comfortable pedestrian experience. I think that's what
our goal is here. And through those negotiations, when applicants
come in, we would try to negotiate those items. So
that's the portion on additional setbacks and where we're at
with that. And next slide, we'll just. Have the recommended
resolution for council to consider, and Mr. Judd and I
are also available for any questions from council are there
any members of council that have questions or comments on
the presentation and or the recommendation, councilor Knowles? Thank you.
Chair. Yeah. I just wanted to say thank you to
staff. This has gone back and. Forth between staff and
council, and for some time now. And shout out to
Councilor Morrison, who can't be here tonight. He rightfully brought
this up some weeks ago, maybe even months now. As
we would have liked to really kind of activate the
pedestrian experience. And we're looking for more of a gas
town vibe, but everything that I've seen the staff has
provided and the feedback that we've gotten from applicants. Has
satisfied me that. Staff recommendation is the correct one, it
is the safest one, and it is the best for
this area. So I just wanted to thank. Staff and
all the applicants for writing. And providing their feedback because
it was very important in coming to this decision tonight,
which I'm. Prepared to support, so I will move the
recommendation. Thank you. Thank you. Is there a second? I
will second at them. We have Councilor Lebecki, followed by
councilor Lubeck. Thank you. I appreciate the work of staff
on this because you've gone off and done what was
asked and then come back. I'm just going to repeat
the overall sentiments that I said before is I hear
things like, council would have liked to see this or
that. Well. Guess what we could have. We passed a
framework. We didn't do any public engagement then. We passed
it and it laid this plan out, and now here
we are. Sitting here discussing design guidelines of feeling disappointed
with them after we've already proved what is it. Two
going on three developments and five towers not getting what
we wanted, which is supposed to be a transit oriented,
walkable neighborhood, and here we are discussing that it isn't
even going to meet the basic guidelines for that. So
I think that this is really confusing and not very
acceptable or good news for our community. And I'm disappointed
with how this process has unfolded, and I think many
residents are, too. Thank you. Thank you, Councilor Lubic. I
really appreciate all the work that staff has done on
this, and I know from my own point of view
I would have liked to see. The one way, but
I think staff have provided a very good overview of
why that's not possible right now. I did want to
say how much I appreciate that. We're looking at making
sure that there are enough street trees and making sure
that they're healthy. In those soil cells. I think that's
really important. And I also wanted to, I guess, just
say that. This doesn't impede. Us. This really becoming one
way in the future. We've seen that happen with Thunderbrook
before. And I think there will be opportunities as that
goes on. And I do think that it will be
as the way it is set up will help it.
Be a more walkable. Community. And add the experience of
multimodal. Travelers. So I just wanted to say I appreciate
staff's work. I think. It's. We have now, and I'm
hoping that it will be a right away. One way
eventually. Thank you. Thank you, councilor. I don't see any
other hands up. At this time. So I am going
to call the question. All in favor of the recommendation?
Against. I'm seeing councilor Lebecki oppose. That does pass. Thank
you. We are going. To move into. Sorry, Ms. Lamb.
I saw your hand go up briefly. Are we all
good? We are. Thank you. Great. Thank you. We're going
to move item. 4.2 this is exciting. This is the
draft official community plan. I believe Mr. Paulie is going
to be leading the presentation, supported by Ms. Smith. And
for those that might be watching, I just want to
let everyone know that this is the very first time
that council has seen this draft OCP. We are seeing
it at the exact same time as our community is
seeing it, and I'm really looking forward to the presentation.
From staff and the further engagement. Opportunities we're going to
see roll out over the next five months before we
adopt the OCP. So over to you, Ms. DePaul, Ms.
Smith, thank you to share my screen.
Hopefully you can all see that. We can see the
presentations. There we go. You had the author notes on
the side, but you're now full screen and good to
go. Excellent. Thank you. So. Good evening, your worship and
members of council. I'm very pleased. To be here with
other members of the policy planning team to present an
overview of the 2025 draft official community plan. Today's presentation
includes background on the OCP update process that started in
2020. An overview of recent provincial housing legislation and its
impacts on Port Moody 2050. A summary of community engagement
process to date, followed by an outline of some of
the key changes in this draft. OCP and lastly, an
overview of anticipated next steps in the update process as
we look towards future adoption of the plan. As you
know, the last comprehensive review of Port Modi's OCP was
in 2014. Public engagement on this OCP update process started
in late 20 and continued through 2023. This included a
variety of opportunities to learn and provide feedback, including community
surveys, multiple community dialogue sessions, and a neighborhood workshop for
the CVU neighborhood, and all this input helped shape the
draft plan that was presented. In December 2023. Following the
introduction of new provincial housing legislation in late 2023, the
difficult decision was made to pause further public engagement on
the draft OCP in order to better understand. And address
potential impacts. In November 2023, these three bills related to
Housing Statutes Amendment Act 2023 were introduced, including bill 44,
residential development. And in response to this bill, Port Luthie
updated its zoning bylaw to integrate small scale, multinated housing.
In June of last year and in November of last
year. An interim housing lease report was also completed within
the prescribed timeline. The next bill, Bill 46. Financing introduced
a new tool called Amenity cost charge that allows local
governments to collect funds from new development to pay for
amenities like community centers, recreation facilities, daycares and libraries. And
these charges are intended to ensure that new development contributes
to the cost of infrastructure needed to support a growing
population, so. This work is currently underway, this completion in
spring 2026. An existing development cost charges that we have
now are also being updated in accordance with provincial guidelines.
To be completed in fall of next year. Bill 47.
Is the transit oriented areas statute. Which required vis to
pass a bylaw establishing transit oriented areas as prescribed by
the province and Fort looty passes bylaw in June of
last year establishing transit oriented areas or toas around the
Moody center and inlet center Skytrain stations, and then as
the kind of density envisioned. Within the Toas was not
contemplated in some parts of Moody center. Particular attention was
focused on the area south of St. John's in a
separate neighborhood planning process, which is estimated for completion in
spring of next year. In terms of the impact and
integration of provincial housing legislation into Port Moody 2050. Build
44 residential development required updates to ocps to include statements
of need for each of the designated seven classes of
housing need, as outlined in Port Ludy's 2021 housing needs
report and the 2024 interim housing needs report. And an
outline of OCP policy set support the seven classes of
housing needs. Will form a new appendix in the OCP
as required by legislation. And. Confirmation is required that the
OCP designates enough land to meet the anticipated 20 year
housing. Needs included in the 2024 interim housing needs report.
While projections are still being refined at this time. Preliminary
results indicate that this OCP will meet the 20 year
housing need. Of just under 9800 housing units. In relation
to Bill 47 transit oriented areas. The draft OCP includes
a number of references to the Toa legislation. Where this
legislation applies and the associated minimum density framework and a
new south of St. John street special study area and
related policy framework has been created to guide future, more
detailed neighborhood planning for this area to understand and plan
for the impacts of the Toa legislation. Those areas most
significantly impacted by provincial housing legislation in the OCP include
chapter 14, which is our overall land use strategy. That
strategy now includes a new low density residential land use
to incorporate small scale multi unit housing chapter seven, the
built environment includes requirements, as I mentioned earlier, related to
statements of housing needs and integrates the Toa minimum density
framework. Chapter 14, which is neighborhood plan areas, has been
updated to reflect new terminology in relation to transit. Oriented
areas and contextual information related to small scale, multinated housing
and transit oriented areas within the relevant affected neighborhood areas.
Map one again. Shows is effective in terms of it
now shows the Toa circles around. Two stations and how
that impacts port Moody. And we. Have a new map
15 which shows a new development permit area for small
scale multi unit housing. To meet the provincial requirements. This
additional appendix, as mentioned earlier, will be created to list
all the policies that address. Each class of housing needs.
And we've included related changes to the public hearing process.
As a result of legislation incorporated that into the OCP.
This is a map showing all the lots in Port
Moody affected by the small scale multination. Housing legislation. The
green sheeted area as well up to four units in
the purple sheeted areas up to six units. So these
areas are now covered by this new low density. Residential
land use designation. And are part of the development permanent
area six, for which we have form and character guidelines
to go along with this form of housing. This map
includes areas affected by the transit oriented area legislation, as
shown here in concedric circles around the two sky train
stations. This map also shows the location of the Moody
center station. Toa core, which is the rectangle outlined in
black. Closest to the Luji center station. This area was
formally referred to as the Moody center station. Tod area.
So slight change in terminologies is so we can be
less confusing and more in line with the provincial legislation.
The circles that are furthest to the right show the
inlet center toa core outlined in dark blue at the
center of the inlet. Center to eight. And chapter 14
outlines Landy's policies for these core areas as well as
the wider Moody center and inlet center neighborhoods. This is
an illustration of the Toa. Density framework. Which creates a
land use system based on the distance from the transit
center that defines standards such as minimum allowable density and
heights. So height and density based on these 200, 408
hundred meter concentric intervals from. The station. Centers with 20
stories closest to the stations, decreasing to twelve stories and
eight stories as you move. Further out and this graphic
is incorporated into the official community plan for reference. Over
the five year period from 2020 to 2025, the city
has engaged Portley community. And on the evolving update of
the OCP. This has included 17 engagement opportunities. Including multiple
surveys, community dialogues, information sessions, open houses, including the most
recent engagement effort in 2025 so in total, just over
4300 participants were involved in the OCP update process. And
during this period, the input received engagement process has been
incorporated into both a 2023 draft version of the OCP
as well as this latest version. There's a summary for
those who are watching of the engagement activities related to
the OCP and the 2023 draft OCP as well as
the 2025 draft OCP on the engage port movie page.
So, as proposed in the draft 2023 OCP, This is
the community vision. It's the same community vision in 2025
as in 2023. The vision sets a foundation for the
official community plan. It's a clear, shared vision that defines
and brings meaning to what's important for the future of
port Moody and guides the goals, objectives and policies of
the OCP to inform decision making. I'll just quickly go.
Through it. So in. 2050. Portmouth is a carbon neutral,
resilient, inclusive, safe and vibrant. Waterfront city of complete and
connected neighborhoods. Port Rudy has unique and complete neighborhoods with
diverse amenities within a ten minute walk connected by an
active transportation network portal. Visa friendly, walkable, healthy and green.
Community that values its natural environment, environmentally sensitive areas, heritage,
character and assets, parks and recreation area. Areas and the
city of the Arts port. Ludi's commitment to arts and
culture brings residents together through social protectedness, mutual understanding, and
placement. Deed. So, unlike previous ocps, Portland 2050 has a
strong climate action focus, which is evident in each focus
areas of the plan. This image shows how different components
flow into the OCP and are in turned informed by
it. So at the top are the provincial requirements. Which
set the timing for this OCP update and future updates
as well. As well as some of the content of
the OCP, the regional growth strategy. Outlines. The role of
local governments in achieving regional goals. And it's reflected in
our regional context statement how our OCP aligns with those
regional goals council strategic plan. Informs Portman 2050 as well.
And the overarching. Plan. That is incorporated throughout forming 2050
is a climate action plan and you'll see following climate
action plan. Are a number of other sector specific plans
and strategies. And then at the bottom are examples of
bylaws and policies. So all of these sector specific plans,
strategies. And bylaws really implement the direction that's set in
the official community plan. Map one shown here is the
overall land use plan. It encompasses all properties in Fort
Moody and Zassein's heat at land use designation. The. ToA
circles are superimposed on this map for reference. Clearly show
the areas that are impacted. Pardon me. And this is
a close up of map one for the Moody center
and Inlet center neighborhoods. It shows the provincial transit oriented
tiers around each Skytrain station as an overlay, and then
underneath that. Our port Moody's proposed land use designations. So
while the majority of the land use designations remain unchanged
from the 2023 draft to OCP, there are a few
2025 changes worth noting, which will be discussed in the
upcoming slides. So these include two new special study areas
that are outlined in black here. They might be a
little bit hard to see. There's one. On Murray street
here. Near kind of the middle of the graphic and
then also this larger south of St. John Street. Black
outlined area towards the bottom of the screen. As well
as. The new low density residential land use that's shown
here in yellow. Not just on the screen, but throughout
the wider port booty, which now applies to single, detached
duplex and small scale motions. Housing types. So the updated
draft OCP document as a whole includes revisions to each
chapter to reflect the range of port Modi studies, strategies,
and plans that have been completed since the last OCP
update comprehensive update in 2014. Port Moody 2050 also integrates.
Current senior. Government legislation and regulation as well as best
practices in relevant fields. Where that's applicable and the resulting
plan. Is presented in this new refreshed format which really
enhances readability and accessibility. And expresses Portmandi's identity throughout. Some
new terminology was introduced as part of the provincial housing
legislation, and to prevent confusion, the existing transit oriented development
areas in the city's OCP have been renamed. As I
mentioned earlier, the policy direction for each area remains the
same. However. So the Moody center station Tod area is
now the Ludic center transit oriented area core, indicating it's
at the center of the larger transit oriented area. The
boundaries as we'll get into have adjusted slightly as part
of this OCB update. But remain substantially the same. And
the inlet center? Station Tresoris development or TOD areas now
the inlet center station transit Oregon area core. Just to
note, as moody, center. Is particularly large and diverse part
of the city. This section of chapter 14 in the
draft OCP has been organized. From more general neighborhood level
policies to more specific. Toa core policies. To really assist
in understanding the relationship between these components. And make that
more evident. In the document. The Moody center station, Toa
Core area, again formerly known as the Tod area, is
proposed to be extended slightly eastward to Buller street, all
within 400 meters of the Moody center sky train. Station.
So I'll just circle it here. It's in the addition
of the area here. That. I'm just motioning with my
cursor. The Moody Center
Station Transit oriented development guidance framework for OCP and rezoning
amendment applications was endorsed by council in 2023. As a
framework to guide the review of applications in the TLD
area in advance of OCP updates. So with this OCP
update, key planning principles and land use policies in that
framework have been incorporated. To align with it, and these
include. New policies that. Within the core area. It's expected
that there will be contributions to the city's minimum target
of 2800. Jobs and full buildout within this area. That
it will also include interconnected network of parks, open space,
a daylight creek, pedestrian roots linking shoreline park to the
chinese potential for building heights up to 39 stories on
some parcels north of Spring street and up to 31
stories on some parcels fronting St. John Street. A recommended
tower separation of just over 30 meters. But also noting
that. Some flexibility to go to a minimum of 28
meters in some circumstances and really looking to achieve a
varied. Very distinct, understandable skyline for the core area next
to the station. The OCP land use designation for Murray
street for the south side of Murray street has been
updated to reflect a focus on urban industrial uses for
this area. So just to know this would not include
residential components. Three properties are also included in a new
special study area that's outlined here in black. On Murray
street. This is indicating that further study is needed to
understand how these properties can redevelop to support a number
of desired amenities that are listed in the OCP, including
an overpass from the Moody center sky train station to
Murray street and the daylighting of Dallas slaughterhous. Slaughterhouse Creek.
As noted earlier, a new south of St. John street
study area has been created to encompass an area. Significantly
impact from the Toa minimum density framework. This ocp includes
high level. Policy objectives for this area. To provide guidance
for a more detailed. Future neighborhood plan for this area.
And we expect that an OCP amendment to incorporate the
south of St. John Street Neighborhood plan will happen in
spring 2026. A cultural node has been identified, which includes
city owned lands at Kyle Park, Kyle Center, Pomo. Arts
and clean street, including the Queen Street Plaza and adjacent
areas. And so the addition of a cultural node aligns
with the city's commitments to arts, culture and herit. Heritage
and will enhance the vibrancy of this neighborhood. It also
intends to facilitate linkages between the north and south sides
of St. John's. Street in this area between Kyle center
and the wider heritage commercial district. So elements that are
anticipated. For inclusion in the cultural node, including public art,
flexible performance spaces, sibit and gathering spaces unique landscaping and
street furniture elements, which. Really? Set this area as distinct
from other surrounding areas as well as commercial and residential
components. To support the vibrancy of this area. We engaged
as part of this OCP process, specifically with the CVU
neighborhood in 2023. And in response, the draft LCP includes
a number of proposed land use changes for the eight
areas outlined in the map on the slide, and these
are really intended to increase the diversity of housing options
beyond single family to both three story and six story
residential forums and. The policies that relate to these specific
areas outlined on the screen. Include detailed guidance on expectations
for redevelopments. So some examples are. That are desires for
parks and open space in these areas, transportation improvements, diversity
of housing as well. And lastly, the draft OCP includes
updates to the development Permia area guidelines for environmentally sensitive
areas. These are very limited. Intended to provide clarity. Online
applications are exempt. From the guidelines and also includes updated
references to best practices in senior government legislation and regulation.
And the guidelines have been reorganized for clarity and readability.
And then to assist with the implementation of small scale,
multi unit housing zoning changes. There's a new development permit.
Area development Permanent Area six with forming character guidelines for
Shmou. Development, and these align with the upcoming. Guide to
Fosco Monte housing. Okay, so in terms of next steps
in this process, In order to meet the December 31,
2025 legislative deadline, the following next steps have been identified
so over July and August. The intention is to finalize
the OCP document in bylaw. And engage with Metro Vancouver
for preliminary review of the city's regional context. Statement. In
September. This would include presentation to the city's land use
committee and presentation of the draft OCP bylaw for consideration
of two readings and referral to external agencies. And then,
following a 30 day review period, a public hearing would
be held, ideally in October, allowing for the regional contact
statement to be referred to Metro Vancouver for acceptance in
time for consideration by the metro board in November. And
finally, consideration of the OCP. Adoption in early December to
meet the legislative deadline. And that concludes my presentation. Thank
you. Thank you. Mr. Polly, I want to say thank
you to yourself and Liam and Isabelle as authors. Of
the staff report. I found the staff report to be
quite exceptional when it very specifically looked at the 2023
draft OCP and what has been changed. And I think
that. Delay. Well, unfortunate. It gave us additional time to
actually improve. And I'll make those comments later. At this
point, I'd like to open the discussion up to my
colleagues. For questions, comments. Amendments. The floor is yours, committee
members. I have. Councilor Lebecki, you have the floor. Thank
you. I have no problem starting. Us off. So I
just want to. Say? I significantly appreciate the work of
staff on this and how much work it is and
what's. Been done so far, and the quality of the
work is exemplary, is important for the public. To realize.
That the vision depicted here. Ultimately reflect. The level of
density. And the vision of this council, though if there
was a different counsel with a different vision around development.
This job coming from staff would look completely different. And
that's a fact. The problem with this OCP, as I
see it in a nutshell, is an OCP. Is intended
to reflect a community decision, not a council. In order
for that to happen, a council needs to not only
agree to listen to residents, but to take concrete action
on what it hears. And what council has heard over
and over and over again. The resident support me. Do
not want to see overdevelopment. Instead, they want to see.
Moderate growth and the no wall of powers they were
promised. Get this OCP, if implemented, will result in extreme
levels of growth. Walls of towers. And such a dramatic
change to our beloved city. With such immense impacts, it's
honestly hard to. Comprehend or communicate it when just reading
from the flat pieces of paper it's written on. Many
of the reasons people live here now and the reasons
people move here will no longer exist. As we know
them. Because port Moody, as we know today. Will continue
to disappear in front of our eyes. But is this
for some sort of greater good? Is there some new
urban utopia waiting for us? At the end of this.
If that was the case, maybe we could collectively agree
it was just. All worth it. But our residents. If
we follow the development plans proposed as of today and
end in this document. Would lose their home as they
know it. So we can fill the public skyline with
dozens of luxury condo towers very few can afford that
are unneeded, all the while seeing affordability. And livability for
most people in our city continue to wor. Worsen. The
approach that led us here today to this OCP. That
holds that feature comes after council. Use public resources. At
a council meeting, we invited a selected pundit to try
and discredit the most successful public OCP surveys in our
city's history. Surveys that directly counter much of what we
see in this OCP. And this OCP comes after council
has changed how we engage and how we engagement has
been done in ocps. For decades. We will be having
a fourth conversation. On that topic of engagement tonight, after
delay in mixed messages to our community and on top
of all this. We are currently considering expediting approval of
the OCP by combining first and second reading without any
planned public engagement on the actual OCP document. OCP's previous
has line by line review. Reviews in council committee for
hours. Council sat there to ensure they got it right.
And I want to know when this is happening with
this OCP. I do not believe that's intention for tonight,
because it's part of a huge agenda. The doctor is
not 100% complete. It's mid July when we know the
public is occupied with summer, and I want to probably
hear from the public on this full oCP. Document. There
is a disconnect between the expectations of our community and
how this council is governing. We work for our residents,
the people who elected us and even those who didn't.
And to suggest to the public. We hear you, but
we disagree, so we are not going to change. Course.
Is really not the best approach to take with the
people who put us at this table. What is needed
is total transformation and how council approaches its relationship with
the public so that the public knows the voice matters
not in theory or to check a box, but because
their voices will directly inform the future of the community.
They love making sure the voices of people matter. That
is why. I'm here and what I'm representing tonight, that
is what I have been here. Representing every night. And
that is what I will continue to fight for. This
OCP needs significant review and changes that reflect the feedback
we've heard from the community. I do not support the
next steps outlined. Right now towards its approval, because I
don't believe it's going to be allowing us to hear
from the community as we need to. Thank you. Timing
on that, Councilor Rebecca. I have councilor Noldas up next.
Thank you, Councilor Joelworth. So first I want to do
the same. I want to thank staff for their continued
work on this excellent 186 page document. Despite all the
setbacks and obstacles thrown our way by the province in
the last two years. I know it hasn't been. Easy.
It's been a slog. It's been a lot of back
and forth. With a lot of different pieces. That had
to come together, so I just wanted to recognize that
effort. What we have seen in front of us. Really?
Is a culmination of all that work, so it looks
great. I appreciate staff mentioning just how many public engagement
opportunities have been provided over the years to get us
to today. And in general, I think this draft accurately
captures priorities and vision, not just of this council, but
of this community at large and the residents I've spoken
to about it. Even though we've only received this about
four days ago. They're really enthusiastic about activating port Modi's
potential as a vibrant dynamic. Place to live with opportunities
and amenities. And being able to access arts and culture
and transit, it's all really coming together, so. I'm really
pleased in particular. I'm glad we're going to maintain Murray
street as industrial, given that we're. Doing our part to
add housing adjacent to our sky trains, not just as
mandated by the official government, but. As appropriate, I think.
Both for matters of traffic, climate change and best practices.
I wanted to address a comment I just heard now,
and I've heard a couple of times at this table.
To be clear, council works all year round because we
have a lot of work to do. There is a
lot of projects we have on the go, a lot
of large projects, and tonight's agenda is just a small
example of that. So to suggest that we shouldn't. Be
working on large projects. Or proceeding with projects because it's
summer or because it's winter. Makes no sense. And I
absolutely reject that. I reject that idea. We need to
keep going. We need to do the job that we've
been elected to do, and I'm very proud of us.
That word's doing it. I don't know about other jobs,
but in every job I've ever had and I've been
working since I was 16. I've worked during the summer,
and I worked in December and I work in July.
So that's not going to change. And I thank staff
for everybody gets some vacation time. Off, and I know
staff is probably going to take some time off the
summer, and I hope they enjoy that time, but the
work must continue. I do have a few concerns related
to how the OCT refers to specific land parcels, and
I hope we hear directly from residents affected by this
language now that we've got a draft. In front of
us. I know we've seen at least two letters already.
Which is why it's really important for everyone to read
and understand the document while OCPs can be changed and
amend. Amended and are considered living documents. I think it's
best if we can make everyone as happy as possible
for final version is approved. So one of the concerns.
Was related to the treatment of the south side of
duty trunk as being different from the north. Side. I
know staff just received that email, so I just want
to make sure that's on. Their radar. I'm sure it
is. I look forward into digging into that with staff
before. Going forward because I know that those residents are
concerned. The second set of concerns relates to language. Used
in the section referencing the ocean print property. And from
my first read, I agree with much of it. I
know we're all anxious to work with that landowner to
move that project forward and expand Rocky Point park at
the same time, so I'm hoping we can chat later
with staff about some of the issues brought up in
that letter we only received this afternoon, so I think
it makes sense to give staff a chance to review
before we go through these issues one by. One. I
think most of them are quite reasonable, but. There are
a few matters that it brought up, particularly the ESA
issue again, and I had a quick question. What is
floodplain zoning? Is that something that you can help me
with, Mr. Polly. Here it is, staff. Thank you. Through
the chair. We're in the midst of a coastal flood
strategy currently. Which. We expect. To develop a number of
recommendations so some of those could relate to a new
flood construction level. And potential new setbacks, which would. Be
enforced through the zoning bylaw. So that's just to give
you some examples. Of potential changes to zoning as a
result. Okay, so we'll flesh those out, hopefully in future
iterations of this document. Just to make that clear. Because.
Yeah, I didn't know what that was either. Okay, I
know we've only got about 30 seconds left, so I'll
leave my comments there for now. I look forward to
a chance to. Get into this further with my colleagues
and with the community. Really hope everyone provides us with
their feedback. And this is just the beginning, and I'm
excited for what's to come, so. Again, appreciate your work
on this staff. And I'll leave it there. Thank you.
Thank you. Councilor. Councilor. Egg Torah. And then. Thank you.
Yeah. Again, I just want to extend appreciation to staff
for all this work. I know it's. A lot of
work to gather all the input, to do all the
consultation, and to gather. All the information from the plans
and strategies that we already have in existence and put
in a comprehensive plan that's easy to read. And so
I really appreciate that. I have a couple of questions.
Specifically around the vision and goals. When was the visioning
exercise undertaken? Mr. Polly. There was.
A specific engagement on the vision and goals which took
place. As part of. The 2020 to 2023 engagement phase
of the OCP. And that resulted in the same vision
that is carried forward in the 2025 draft. Okay, so.
Then to clarify. The vision was written. Prior to the
2023 version that we saw and then put on hold.
So this council has not given any specific direction on
the vision and goals. That's correct. Okay, thank you. I
just want to clarify that. I have a few other
questions. In the housing section or the built environment section,
there's a term, gentle density. And while I understand. What
that is intended in there. For clarity, I feel like
it might be useful to define and I was wondering
if staff is considering adding a glossary. Ms. Dapoli through
the chair to Councilor Eggtrap. At this time, we hadn't
contemplated that, but it's certainly something we can consider if
council wishes us to. Incorporate that we can also. Take
as we have done in other places. Take certain terms.
And include. Kind of pop out boxes throughout the document
where we can provide that additional clarity on specific terms.
As they're brought up in the document. I think that
might. I'll leave it. To my colleagues to comment too,
but I think that might be useful. For that one
in particular. I think there's some other ones. Later on.
It's on page 51.6, talking about shelters and housing for
people at risk. It mentions homelessness prevention strategies and rapid
rehousing programs. And I think that might be useful to
sort of expand upon so that we can fully understand.
What that might mean. Additionally, also on that page, it
does. Say? The number of people experiencing homosexist in Port
Moody has the potential to rise in the coming years.
While shelter may not. Be needed. There is an opportunity
to implement homeless strategies. Et cetera, et cetera. We've seen
from. 2020 to 2023, there was an 86% increase in
homelessness. So it's almost like it is rising. We don't
have the 2025 numbers. Yet, but we should be getting
that in the fall. So just maybe cleaning up that
language, and I would suggest. Deleting. There's a sentence that
says at this time, there's little evidence. To support. However,
maybe we could just delete that and start. Delete that
section and start with increasing. Affordability constraints, I think, is
the rest of that sentence. Just to give the flexibility,
and I think. To not sort of presuppose what the
results of the. Homeless count might be. Another specific comment.
On page 56. Objective to point to. It says encourage
landlords to abide by the minimum standards of maintenance. And
we now have a bylaw, so encourage seems. A little
like, are we encouraging before enforcing or are we taking
an educate then a force approach? Can you just provide
some clarity on that point? To the chair.
Can I respond? Okay, great. So the policy relates to
encouraging compliance is sort of almost preemptively avoiding having to
enforce the bylaw. And prevent unlivable tenant living conditions from
happening or getting worse. So this would be done on
a complaint basis. It wasn't meant to say we're. Not
enforcing the bylaw, but it was really. Looking. To. Encourage.
Compliance before taking any action, okay? Thanks for clarity buying
that and then. I just have. One other point. Or
two others. I guess we also say encourage provision of
on page 67, encourage the provision of car share programs
and a dedicated parking spot. I don't know if it's
worthwhile to be have a little bit more stronger language.
I think that's something that we're seeing in developments that
are coming forward, that they are having that. I leave
it up to the rest of council to sort of
weigh in on this, do we? Want to have. I
don't know if we want to go down the road
of require. But I feel like car share programs and
making sure that we have dedicated spaces for that is
going to be really important, especially as we move away
from. The parking regulations and parking minimums have changed. And
then sort of the last point. Is on page 72.6.
It. Says, as part of the city's effort to enhance
the image of Moody center, no further service station commercial
zones or automobile oriented commercial zones shall be permitted. Existing
property zone for automobile oriented use shall be encouraged to
be rezoned and redeveloped. Does this mean that eventually we'll
have zero places for car repair and maintenance? Mr poly.
Through the chair. No, it's not intended. It's more focusing
on. I think some of those larger parcels. That are
dedicated to car sales. Those needs in terms of service
stations. Or automobile oriented service. Repair shops, they can
continue under the existing zoning. And with the retention. Of
industrial on the south side of Worry street. It may
be that some of those areas may become available. In
the long term for some of these uses as well.
It's not meant to push them out, but really just
to signal along St John's. Street. Some other uses might
be preferred, and there may be other areas of the
city where service. Uses like this could be a better
fit. Okay, so as long as we're not, I. Don't
want to have to drive to Maple Ridge or pit
meadows to get my car. Serviced. I recognize that things
are changing, but. If we're going to complete communities still
need getting some of those services nearby. So that's it
for me. And I'll just leave it there for comments
for now. Thank you. Great. Thank you, councilor. Councilor lubic.
I want to start by saying how much I appreciate
all of that work on this. This is a mavic
undertaking, and it was really great to take a look
back through all of the engagement that you've done, and
especially, like, looking at the community vision. I know that
that was quite a long time ago. So I'd love
to hear more once we get into the next topic.
About community vision and goals and values now. But it
was really great to look at those engagement sessions and
see that, although we don't. All agree on what things
will look like at the end. There are some cross
cutting themes that are the values and goals that I
think that we're all trying to achieve. And so I
think staff have done a great job of outlining how
we're going. To do that. Looking at how we heard
that people wanted to take on traffic, which we've heard
over and over again. Affordable housing, expanding parks, incorporating climate
impacts, and expanding recreation services were some of the top
themes that I saw. I will say that I really
appreciate the work to maintain. As industrial. I think that
that's a really important piece. I do have a number
and I also love how staff laid out this report.
I will say especially in the different changes that have
been made. I do have. A number of. Comments and
we'll see if they have to be motions. I hope
that they don't. We'll see. So as far. Just. Some
of the starting comments on page twelve. Climate change. We
have a lot of great. Bullets on adaptation, but I
know we've talked a lot about adaptation. Into social inbuilt
infrastructure that projects for residents and ensures the longevity of
civic assets and I don't see that reflected in those
points. So I'd like to see that personally. In the
built environment section on Bill 14. I think it's really
important. That. Include preservation and renewal of rental stock. I
know that. That's later on in the document. But sometimes
people don't. Read. Any farther in the first open. As
well. We do talk about. It appears that councilor Lubic
has frozen. And to meet the needs of our residents
throughout the document. Yeah. Councilor Lubit, you froze. There for
about 30 seconds, so we might have missed some of
what you were saying. And I am trying to go
fast, though I don't go over time, but really just
to say that I think that there are some things
that need to be included around health and social infrastructure
does not just daycare. On page 14. On page 20.
I think it's important that. We clarify some of the
wording because it does still say 26 stories. And I
know we've talked about the Moody center framework, and I
think, and why in some cases, it can go up
to 39 stories if there are the right amenities and
deport or preservations and things like that. Staff do a
really good job of explaining that later on in the
document. But again, I think it's important to do. It
upfront if people stop reading. And I'm also curious. We
do a lot of great work around biodiversity. And other
cities have biodiversity targets. And what? There are some guidance
around what that could look like in 2000 and 32,050.
So I'd love to explore that. On page 31. I
love this green and structure projects. And this was brought
forward originally by our finance department, so there's a lot
of cost. Savings and benefits to our infrastructure that actually
isn't really talked about in that introduction. So. I'd like
to see that personally. On page 49. We talk about
complete communities, but we don't talk about urban highlands. Urban
heat island mitigation, and I think that that's important as
well. On page 55 on climate. Housing. We do talk
about low energy. We don't talk about low energy cooling
or heating, which is something that we've all been advocating
for and trying to incorporate into new projects. And we
also have things like lBO surfaces. And exterior shading and
our sustainability checklist, but we don't really talk about. Thermal
comfort inside buildings, which from the heat, we know is
extremely important. So I think the impatible that would be
important. And as well. In page. I think it's 57.
We talk about? Visible. It talks about achieving non market
housing, which is really important, but I think it's important
to be explicit. That we are trying to, that we
have an inclusionary zoning policy. And my time is up.
Had more to say. But I'll leave it there. As
someone else noted earlier in the meeting, this is the
first conversation we all picked up our 370 page binders
last week, and I know we've all gone through it,
at least once, maybe twice, but are going to need
to go through it a third or a fourth time.
Marlotti, did you want to make any comments? Before you
start, Marilotti. I see Mr. Polly has her hand up.
Thank you. I just wanted to correct something. I misspoke.
In the 2025 engagement survey that we had in the
spring, we did have a question related to the community
vision where. We showed the community vision from 2023, the
one that we were still proposing for 2025. And we
asked for comments in relation to is anything missing? Yes.
Tell us what you'd like to see. So we did
receive. Feedback as part of the more recent engagement on
that proposed vision. All right. Thank you for that, Mr.
Polly Marlotti. Thank you. Yeah, I think. What councilor? Xrap
was getting at was. The fact that council has a
provided direction or input on any of this. This is
our first opportunity. To do that. I want to start
off by. Actually thanking staff for the work that they
put in. This is an incredible amount of work. And
the document? Is really well put together. It is. Extremely.
It flows nicely. The information. In there. The work that
went into that is just amazing and. I can't thank
staff enough. I know it was a lot of work,
and I know that they have been working on this
since 2020. Since I think towards the end of 2020
and consistently. I know that in 2024, we took a
pause. From public engagement. However, staff did not pause on
the OCP work. They continued to work on this. And
I will say that I agree with some of the
comments made earlier. In fact, I appreciate the comments that
councilor Lubic just brought up around some of the sort
of minutiae and some of the detailed. Areas that she'd
like to see, maybe strengthened a bit or perhaps. Having
some additions in that, and I agree with the chair.
We will have an opportunity to provide. That both tonight.
And at future meetings. So I think it's important. That
despite some of the previous comments that were made that
people understand that this document has incorporated input from the
community. Along with. The professional planners. And competent planners that
we have. They have put together a document that I
think we should be very proud of here tonight. I
appreciate that. There were some comments made. Earlier about. The
level of growth and the level of. Sort of the
height of towers and things like this and walls of
towers and. We need to understand that.
The document that is guiding this, the guidance framework that
we put together was put together for the purpose of
making sure that we are not creating a wall of
towers. That we are stepping buildings back that. We have
proper separation between towers, that there is a variance in
heights, and this is in an attempt to make sure
that. We're not going down the road of some of
our neighbors. And so I appreciate that there's a concern
about that, I really do. But I believe that we
have done what we needed to do in order to
prevent that from happening. The fact that. This plan is
now going to reflect some of the decisions that we've
already made as a council. Is a good thing. And
I agree with councilor Agtrap's comments around making sure that
we are very explicit. Or was that councilor lubic? I'm
not sure. Where we're talking about the heights of buildings.
And that staff is explaining it later on in the
document. But we do need to make sure that we
are very clear at the upfront of the document as
well. So in that section, I would suggest that we
add that clarity. I think that this document actually reflects
the community's vision and its goals around being a carbon
neutral community. A unique community with connected neighborhoods, a friendly,
walkable, healthy, green community. This isn't about the height of
towers. This is about what is the future vision. What
is the community vision? For what this community is going
to look like 20 years from now, 30 years from
now, and I think that this does a good job
of putting into context. All of the things that are
important to this community. Like. A commitment to the arts
and culture and social connectedness. And a mutual understanding and
place. Making goal. That we can then place that as
parameters around the growth that we're going to take. That
we're going to take on. We are taking on growth.
There is no question about it. It's how we do
it that matters. And this is going to lay out.
The plan for. How we grow as a community. So
I support this plan. With the exception of some little
areas that I think we need to get more clarity
on, I'd like to ask Ms. De Pali a question
around that was raised by Councilor Knowles. Earlier around. The
question around duty, trunk and why staff? Has. Treated one
side of duty trunk different than the other. Mr. Polly.
Unfortunately. I think there was a recognition also that a
Toa framework. Applies. Almost equally to the north and south.
And so the land use designations. That we developed in
2023 remained knowing. That in some cases, Applications could come
forward for extra density. So the changes weren't made in
that respect to align with that. It was in no
way meant to treat them differently. Because of that recognition
that there was the Toa overlay, that. Applied. I'll take
a look at the exact letter that came forward to
better understand, I think. Because I think there's some nuance
in there that I'm missing, and so. I'd like to
take some time. Yeah. And I think there may be
an opportunity to. Alleviate some of the concerns that were
raised. By the property owners on that side just to
provide more clarity to them. But I appreciate that answer.
I think notwithstanding the fact that we are going to
have a conversation. I think it's the next item on
this agenda, or. In this committee. About potentially having another
opportunity. To invite the community in. For more input. Your
time is out there. I'm just. Putting a bow on
it. I think that we will have an opportunity. Later
to have more conversation about this. So I appreciate that.
Thank you. Chair. Thank you. I want to thank my
colleagues for the breadth of commentary. I think everybody was
looking at this through different lenses, and I really appreciate
it. And I'm going to maybe look at this from
different than some of my colleagues. First of all, This
is a long term visioning document, what we approved today.
Is going to be reviewed and looked at every five
years, every seven years. Moving on to the rest of
Port Moody's history. Some of us who've been sitting at
this table and have seen a number of ocps recognize
that they will change. As we go through, as different
things in our society change, I want to say. I
think staff did an exceptional job, and I want to
invite people to go look at, engage. Port Moody. Literally
thousands and thousands and thousands of pages of work has
gone into this document. Well, the document itself is only
about 200 pages, supported by another 200 pages of appendices
reading through the binder. I've identified over two dozen reports
and strategies that our community has been a part of.
Staff have been listening to our residents. Council has been
listening to those. And I look at climate action plan,
urban forest, arts and culture master plan, climate ready homes
and building plan. I'm not going to go through the
list of two dozen, but this is an incredibly well
informed document. And staff. Has been listening and hearing and
regularly providing counsel back with what we heard reports and
engaged port moody. Any resident can look at every single
piece of paper, every report. Every engagement summary, announce the
opportunity to look at every single piece of input that
council is having. At this point. Over 4000 participants recognizing
some of those might be duplicate, with some people repeatedly
participating over 4000 pieces of input. The Lounst OCP had
just over 1000. So I think there are more people
that are interested. I love the fact that the delay
that we've had between 2023 and 2025 has allowed staff
to bring back. Things. That are really important. There's a
much more stronger climate action focus than there was two
years ago. We've introduced the new provincial legislation. We've given
a strong port Moody identity. It's worth repeating. This is
a community vision, not a council vision. This has been
worked. On by two separate councils to get to this
point. And I also want to see, I think it's
really important what's new and different. And greater importance in
this version is housing action, climate action, and action on
truth and reconciliation, which I think is quite important. I
like the changes to Murray Street. I'm so thrilled to
be rolling out this cultural node later this evening. In
another meeting that we're having. I think this council is
making some bold decisions that we committed to. Two and
a half years ago. I, from my count, see that
there's four, potentially five more opportunities for the public to
weigh in. We can all be reached at council at
Portmoody, Ca. My understanding is the Port Moody engage page
on the official community plan. Is going to be. I
think it was last updated last week. It's going to
be a living revolving opportunity. We have first and second
readings. We have land use. We have a public hearing.
And. We might have differing views. But we're all here.
We all come to this table to do our very
best in representing what we believe are the best interests
of our residents and of our community, not just looking
at five years ahead, but looking at ten, looking at
15, looking at 20, and I think this is an
amazing first step, and I really want to hear from.
Residents what they like or don't like about the official
community plan, and I have to say it is such
an exceptional document. And I really dug down in it,
but I'm going to have to dig down again. And
again. And I think all of us have that opportunity
to bring back some of the things that we would
like to see tweaked or made different, and whether that's
by resolution or not? Certainly I heard some ideas from
councilor lubic. I heard some ideas. From councilor Nols. So,
again. It's now in council's hands. Staff have brought it
this far, and it's a very exciting time for council
in our community, and my time is up, so thank
you. Now, where do we go from here? We have
a staff recommendation if someone would entertain moving and seconding
it. I see that moved and I see that seconded.
Mayor Lottie, that was just to move and second it.
Okay, thank you. Everybody's had a full five minutes to
speak on this, so I'm going to call the question
all in favor. Opposed. Councilor Lebecci is opposed. Now asking
committee members and staff, is this where we want to
take a dinner break prior to jumping into the next
item. I think that's what it showed. On the. Let
me see the meeting summary. Hang on here. Hang on.
Everyone has so many screens open. Yes, we are scheduled
for. A 30 minutes dinner break at this time. That
is correct, Ms. Lamb. Yes, chairperson. Sorry, can I interrupt?
Chair? Yes, counselor. Sorry, I thought that I saw that
the dinner. Break was at 720. And it was based
on. The conclusion of item 4.2 docp. Okay. Thank you.
Okay, Ms. Lamb, can you confirm for us what would
30 minutes be? Thank you, chairperson. If council wishes to
take their dinner break now, it is at the willow
council. We could reconvene at 710. Lottie. I see your
hand up again. Yeah. I think that perhaps, maybe the
timing. Was a suggested time by staff, but it sounds
like maybe at least one counselor has their dinner. Plan
for 720 based on that timing and. If council wants
continue on with 4.3. We have two more items left
on the city initiatives and planning committee agenda. Thought stood.
Do people want to continue on thumbs up or take
a break? May I suggest that we do maybe one
more item and then see where we are? Chair, madam?
Chair. Councilor Lubik, you have your hand up. You just
asked for a thumbs up. I'm happy to continue for
a bit. Okay, we're going to continue with item. 4.3.
This is a referral from a recent regular council meeting.
This is a motion that Councilor Nuberecki bought forward. We
have. The motion. Councilor Lebrechi, you have the floor. Thank
you. So I guess we'll go ahead and move the
motion. Talk about it. It's seconded on the tape on
the table for discussion. Thank you, council Lubik. So I
just want to highlight while we get into this. We
just had five minutes, many people ran out of their
five minutes. As of now, what we just passed combined
first and second. Reading, by the way. I flagged that
no one changed it. So we have one more meeting.
Coming up, first and second reading combined, that will be.
Five more minutes each, followed by a public hearing. With
five more minutes each. They give those ten. More minutes
each on the most important document working on for five
years. Just throwing that out there. That, that's where it
sits today, as we're having this town hall conversation. Which
I don't really have much more to say because this
is the fourth time we've discussed it. 's now really
up to the rest of council to decide where they
stand on this. Although when I hear previous comments just
in previous item, it's very interesting to have that conversation.
First. It feels pretty clear where everyone seems to stand,
because when you start to discuss the smallest of minutia.
Minutiae. I really do feel we're missing the larger point
here of what we've heard from the community around. Their
much bigger and much broader concerns. But saying all that.
It's an important aspect of good governments that we give
the community an open mic opportunity. To give us last
feedback on this actual plan, which we've just received in
its entirety. At least in one piece of paper form
tonight. Because it represents our resident's future. And in my
mind, it's just such a given that that should happen
in unrestricted way. And it's what I continue advocate for,
what I've been advocating for, for what the last year,
I think, is laid out in this motion very clearly.
If a counselor has a problem with any of the
bowls laid out in the motion. I think in the
community we really like to know what exactly they are
because it's how we've done it for decades. Quite successfully.
I will share though, especially just listening to the previous
conversation about our resident. Listening to the previous conversation. My
fear is the public is not seeing their feedback received
that they've sent in. This draft of the OCP, and
again, I'll refer to the surveys that were by far
the largest engagement mechanism of this OCP. By many, many
magnitudes of participation. We're talking like over 1000 respondents or
more, and 50 people showed up to some of our
engagement events. That's the orders of magnitude different that we're
talking about, but. What? I'm not seeing those survey results,
and I can't imagine the community when they read it.
Unless I'm missing them somewhere. Are seeing the big picture
survey results. So that's my theory. My theory is that
maybe we hold this and not a lot. Of people
show up again because they don't think their voices matter
and they just feel will be another exercise in being
ignored. But you know what? Having said all that, I'm
always going to advocate for more public engagement. Always. I
think that this is the right thing to do. And
it's not too late for us to do things differently,
given all that I've said. Maybe we can actually go
into this differently, add a committee meeting. In so that
we can have a town hall and it actually comes
back. It's the only thing on the agenda. And we
sit here as long as it takes. To walk through
this document and maybe we extend our time to ten
minutes each or more. I don't know so that we
can actually have the space we need to get this
document. Maybe not to exactly where I want to see
it, but just somewhere that better represents the balance. Than.
What we're seeing right now. So I have nothing more
to say about this. It's with council now to hopefully
move. Forward with the promised town hall to our community.
Thank you, councilor. Is that it? Thank you, Marlatti. Thanks.
I'm going to start off by. I put a lot
of thought into the councilor's motion, and I'm going to
start off by. Saying that I actually think it's a
good idea. To provide one more opportunity. Outside of the
process of the public hearing. To provide input. I want
to say that. We want to be as inclusive as
possible. I think that. There is value in looking at
whether or not a virtual meeting might be better than
an in person meeting given, but that's something council can
decide. My suggestion would be that. We would. Actually have
some ideas around this. And I think maybe setting up
a committee, sort of a committee meeting where the public
can attend. In person. To see similar to how we
do our committees already and then have an opportunity for
the public. To provide input if they choose. I don't
think that we should be doing this after first reading
and before second reading. I think we should be doing
it on the draft before it gets sort of sent
to staff. For BYLAW. For them to create the bylaws.
And in fact, Tonight. We'll get some input. We've already
received some input and given it to. Staff, then we'll
have an opportunity. Following that to give any changes to
the draft. To be then written into the bylaw. So
if the councilor's motion is not. Successful. Tonight. I'll have
an alternate motion, I think. I'll think about it right
now and put something together that reflects a process that
I've just sort of talked about. And I suggest. If
we have an opportunity after. I will share that with
you. Thank you, mayor. Councilor Knowles, followed by Councilor Lubic.
Thank you. So. Yeah, I appreciate that. Mirlatti. Also. Well,
I'm not opposed to another engagement opportunity at all. Really
at all. I think it's important that, for me, it's
important that we may not support any motion that's going
to delay the delivery of our OCP and. Further that
we not spend any more money on this, and I've
made that clear. The last time we spoke about this.
That's important to me and that we not put too
much pressure. Further work on our staff because they've been
doing a lot. They are doing a lot. And let's
be clear, they've already done this work. And by that
I mean staff. Completed the town hall process for the
OCP that we asked. Them to do. They did the
work. They provided an exhaustive and robust town hall for
our community. And we shouldn't be asking them to redo
the entire process. The request. Of just one counselor who
thinks that if we redo it using her parameters, that
the results will somehow be different because there's no guarantee
that that's the case. So the sheer number of projects
being discussed tonight, as these meetings, should tell you how
much work in our staff has to get on with.
So again, while I'm not necessarily pulled to a council
led meeting. I would be looking for an alternative to
the motion that's on the floor that doesn't. Leave residents
who previously contributed their feedback. To the conversation, wondering why
their original input wasn't good enough. And whether it was
hurt. And I can tell you from my perspective, it
was heard. I did. Hear them. We heard from people
throughout the community with varying opinions, preferences, priorities as appropriate.
And I don't know if I'm the only one, but
it feels like there's some sort of insinuation here. That
staff didn't do a good enough job with the OCP
town hall, and I'm not okay with that. The town
hall that took place offered opportunities for discussion, questions, answers.
We had interactive tables. We had pollster boards, review of
concepts of proposals, interactive opportunities. So, yeah, I'm happy to
hear from my colleagues on what we can do here,
but. This motion as presented. With designed invitations and detailed
extra work of staff, including miniting. I don't think it's
appropriate. So I agree with. What marriage has said. I
think any additional engagement opportunity should be online only. That
is the most inclusive format. And given that staff have
already done this work, This should be council led, and
I guess I'll leave it there. Looking forward to see
how this goes. Thanks. Thank you. Councilor. Councilor lubic. Thank
you very much. I'm also supportive. Maybe not the proposed
format, but I'm supportive of doing another. Engagement session. I
think I told council the story before of meeting a
mayor from somewhere in the state, Colorado, I think. And
he said that when they did their community engagement on
their very different community plan, They did social engagement and
quality engagement, but by the end. Everyone was like, okay,
well, maybe it's not exactly what I wanted, but I
see where my feedback was incorporated. I understand where my
goals are reflected, even if it doesn't look exactly what
I said. So I think it's any opportunity we have
to engage and. To hear from people and also. Hopeful
with clarity is really important. I do think this is
a council priority, this OCP is. So I think. If
we have our council contingency fund, if there's extra money
we need to. Spend. Hopefully not a lot, but if
there's extra money. Spend. I think that that is an
option. And I think it's important to also make sure
that when we think about this, we think about. Trying
to find ways to invite diverse voices in. Obviously, we
talked about this a little bit already. But this has
been a very long engagement process, so I'd actually love
to hear feedback. On the goals that we heard before
and also. Are we meeting them now? Are the goal
still the same? And I hope that there's ways that
council can also ask questions. To the people who come
up to try to understand. Obviously, people won't have to
answer. What they want to say, and that's great, too,
as well as getting fees specifically that on the sections
that are important. At the. Ocp. I would love to
see it be in person, to be honest. I appreciate
where folks are coming from. Inclusivity online at the same
time. Looking at some of the engagements we've had online
in the past, the numbers are not as good as
the ones in person, unless we have other ways of
brought people in. So I think in person would be
great. I also think again. Council contingency fund if we
want. To bring food that helps people. It also puts
them in better moods and tend to be more. Open
to people's thoughts when we're happy and not happy. So
I think that's where I'm at. I'm happy to hear
about what a different format would look like. But I
think that those are some of the things that are
important. And I also think the introduction to a town
hall. What Mr. Paulian staff have presented tonight, as well
as what was in the report about what? Are the
changes? Really helped set the stage. For what? The changes
in associate. Thank you. Thank you. Councilor. Councilor. Ed. Tara,
do you want to jump in here? I have nothing
really extra to add to whatever. I just wanted to
make sure you had that opportunity. I'm quite supportive of
having another engagement opportunity. Our staff. We heard earlier on
the previous item 17 engagement opportunities with 4000 individual. Interactions.
That's huge. And I see a survey, I see a
walking tour. As all unique opportunities and. I treat them
all as different pieces in a larger jigsaw puzzle. I
don't. See one as being more important than all of
the others. I think staff have done an exceptional job
to. Now, I agree with the mayor that I think
if we were to have this additional session before first
reading. It really does send that message. That we are
opening. We are open to listening and making changes. Before
the OCP would come back for a first reading. I
think that makes sense. I'm wondering. We're trying to make
this. The recommendations seem to be quite formal, and I
wonder if. There's an opportunity. To provide a more casual
opportunity for our residents and I don't know. What that
would look like. I think one engagement we have where
council was sitting on the steps. Of the stage, and
it was with youth, and it just removed sort of
the barriers that existed. Yeah. I'm not fussed by this
at all. The only thing that does fuss me is.
This designed invitation. We've done design invitations for Golden Spike
Awards, and I worry about doing something so exceptional. Just
for this one session. I mean, if we got 1200
responses to a survey that was part of the engagement.
Without a special invitation. I'm sure we can drum up
support as well. So I'm open to hearing. Any amendments.
If need be. I can certainly move the amendment. That
the council town hall on the OCP be scheduled prior
to first reading. Amending that. First. That. I see a
seconder for that. Amy has seconded that. Any discussion on
having it before first reading or after first reading. Okay,
I'm going to. Call the question on the amendment. All
in favor of having this before first reading? Against. That
passes. Thank you, everybody. Mary Lauderda, you had indicated you
might have some other changes. Marlotti, you've got the floor.
No, I have an alternate motion. I think that. I'm
not interested in wordsmithing. I have an ultimate motion is
if this motion does not pass, I will have an
alternate motion. Okay, I see other hands up. Okay, we've
got an amended motion before us. I'm going to call
the question. On it. All in favor? Against. That is
defeated with three people. So. Apologies. Chairperson. I saw a
delay of councilor lubic. Was it Councilor Lubic Kumar Lottie?
Councilor Knowles, Councilor Agtrap, opposed? That is my reading of
the room as well. Perfect. Thank you. You're welcome. Okay,
so that has been defeated. Sorry about that, Councilor Becky.
Mayor, you have an alternate motion. Thank you. I've just
texted it to the clerk. Oh, I should have just
texted it to everybody. Sorry, not text. Sent it in
the chat. So the motion is that a special committee
of counsel. The special committee meeting of council be held
for the public to provide input on the draft 2050.
OCP document prior to first reading and that the engage
port Moody OCP site be updated to notify the community
of this meeting and following this meeting council provide final
direction for the preparation of the OCP bylaws. I see
that moved. Is there a second? Seconded by Councilor Knowles.
Councilor Knowles, you have your hand up. Can I speak
to. That. Sorry. That's okay. Yeah, I wanted to just.
I do appreciate. The previous motion, however, I felt that
I feel. That. We have timing, and we also have
expense. For things like special invitations. I'm not terribly fussed.
I mean, I did mention virtual. In my comments earlier.
I'm okay with it being in public. I just want
to make sure that. We have an opportunity for anybody
who wants to provide input. What happens sometimes at these
public meetings? Is that people don't feel comfortable saying what
they want to say. And it could be somebody who
is very supportive of the document, or not supportive, for
that matter. Who might feel uncomfortable providing input. That was
kind of what I was thinking. I agree. Councilor Lubit
with council Lubic's. Comments that we want to get. A
diverse number of people as possible. But. We have to
also not lose sight of the fact that. This is,
as was said earlier, this is our document now. We
need to send something to staff. We need to do
this. If we do this. We are cognizant that this
will not. Meet the provincial deadline, right? We won't get
this across the finish line by December and. I'm okay
with that. I think the province will have to accept
that I'm sure we're not the only municipality that isn't
going to be crossing that finish. Line by December. But.
There are some things that we are asking staff to
do. So. I do not want to put any more
burden on staff. This is not something that staff should
be miniting. This is not something that staff should be
taking notes on. This is something that council should be
there to hear and listen and provide resultant feedback. For
the end result of the document after that meeting. And
that is very in line with how we've done things
in the past. We typically, as councilor, As councilor Dilworth
pointed out, what we've done in the past. Was we
had us lined up right in front of the stage,
so. We were down at the bottom and we basically
were going through the document and. We then provided feedback
during that meeting, and we had the public also provide
feedback at that meeting. Which gave us real time opportunity
to make notes and provide feedback. And then. I think
that would be a workable thing. As long as we
know that. This is not going to place more burden
on staff and that this is not going. To. And.
This is not going to get completed by December 2025.
That's it. Thank you, mayor. Councilor Knowles, followed by councilor
Lubic. There you go. Yeah. Thank you. Mirluddy answered the
question that I had put my hand up about and
that was about online versus in person. While I would
prefer online because I think this could go very long.
And that's tough after a full day of work. For
those of us who work full time. I'm not necessarily
post doing it in person. I would hope that even
though this won't be staffled, That we can. Ask residents
who are free, just say whatever they'd like just to
at least keep the topic to the OCP. I do
worry about it getting off track. And devolving somewhat so.
As long as there are some. Clear parameters for this.
I can get behind this motion and support it, so
I'll leave. That there. Thank you, Councilor Lubber. Followed by
Councilor Lorbecky. Thank you. Very much. So I like the
idea of this being. A committee meeting. Special committee meeting.
I do think it's the special committee meeting and I
might have just misheard. But we usually do at least.
For. Meaning have some live streaming and call in functions.
So I just want to clarify that that would still
be part of. Even if we're not doing minutes, we're
still looking. To have something that people can look at,
people are able to call, and so if it's, hybrid,
then we're kind of doing the best of both worlds.
Which sever? Several. Tick off some of the boxes in
the original. Motion as far as live screening and recording
and going as long as it needs to. I know
sometimes these things do a little extraordinarily long, but I
do think it's important that we hear from folks and
they feel as welcome as possible. To stay and make
sure that the questions are heard. And I guess I'm
also wondering. We definitely put this on the engagement website.
But I also want to know if. We're not doing
citywide mail loans. What are the other opportunities? To promote
this. Not everybody goes. To engage port Moody so city,
social media. Opportunities to. Do. Not a lot of extra
work for staff, but to be able to send out.
A notification to some of the civic groups that we
work very closely with to help. Get people out. Even
places like share the tricity lift. So those are some
of my comments that I'd like to see included in
this. If it goes forward and just get clarity that.
Would. Like to make a motion to that, or is
everybody okay with that? I would certainly support a hybrid.
Ms. Lamb. Is that something you think we should articulate
as an amendment to the motion. Thank you, chairperson. I
believe that we can note it as direction if it's
going to be a meeting, then we would include it
anyways. Thank you. Okay. Thank you. Are you done, Councilor
Lubic? I am, unless I forgot something. Thank you. Councilor
Lebecki. Thank you. So. I'm trying to understand the circle
we are going in here. So we went from purposely.
Prescriptive, and then I'm hearing comments putting you back in
what I had even though we voted it down. But
the motion remains vague, which is similar to previous motions,
which got us to the situation, to begin with. Which
is why it has a list of very specific things,
like ensuring it was hybrid. If I am the public
watching this, I'm like, what's going on here? Let's just
be, like, crystal, crystal clear, and I will move an
amendment to this. Because I think that's what we need.
This is going to be a hybrid meeting that we
will be located in the chambers that there is going
to be an open mic format that this is going
to be live streamed for those to watch. I heard.
The only thing I actually heard issue was the timing
of things, which I agreed on. Changing. That's great. Earlier
the better. And then not mailing out an invitation, which
just. Could have been an amendment. Anyhow. Do I need
to move an amendment that this is a hybrid meeting
with live streaming with council. Up on the stage with
an open mic format. I just asked the kirk that
question, and she confirmed that it doesn't need a motion.
That they are listening and they have heard and that
this will be a hybrid meeting. Okay. That question has
been asked and answered already. Again because it's the fourth
time. Just wanting to restate. I appreciate that. We're. All
clear. That's what's going to happen. And the only thing
I'm hearing then is different is the timing. That council
is not supportive of a mail out and I guess
not wanting to use staff resources. For minutes, but is
going to be live, stream and captured for our community.
Who wants to watch? And go back and watch it.
I just captured the changes accordingly. That's fine. I can
support that. Like I said, I want to support those
amendments, so. That is what we're voting on right now.
Then I support that. And I appreciate council. Support for
moving ahead with. This critical opportunity to hear directly from
our community. Thank you. Thank you. Councilor. Councilor Knowles. Yeah.
Just a question that I wanted to clarify, since we're
clarifying. And I don't know how the rest of council
feels about this, but. I would prefer. Just ticking in
the input as counsel. I think if we're doing back
and forth, we're looking at it at 810. 12 hours.
What I would like to do is hear the input,
make my own notes, add that to the rest of
the feedback and everything else that we've already heard, but
if we're going to be going back and forth with
every person who comes up. I think that's going to
be way too long, so I just want to clarify.
What is the level of interaction that is expected? The
motion that's on the table. Thank you. Mayor Lottie, do
you want to clarify your motion? Well. I think maybe
this is. Where we differ in our vision for this,
because I do not see this being a public hearing.
Format. It's a meeting so public will have an opportunity
to provide their input. And then counsel will hear it.
And then. We will make. A decision on how we
move forward from there. At the meeting, it'll be similar
to tonight's meeting, I would think. In that the community
has an opportunity to provide input at the beginning of
the meeting, and we can extend it as long as.
They continue to have input. And then. We will see
where we stand after that. That's my vision. I'm not
envisioning this to be a public hearing format. Where we
are responding. To every or where people are coming up
to a mic and then we're responding. Perhaps. Maybe that's
where the difference is. We can certainly answer questions. I
think we should. For clarity, if there's a question specific
to the document that a member of the public wants
answered, I suppose. We could look to staff to answer
a question and provide clarity, and staff will be there
to provide clarity for our questions, for sure. Thank you.
Thank you for that. Councilor Lubic, I believe you have
two minutes left in your speaking time. Thank you. It
won't take that long. Just to. Echo what was said.
I think. And for clarity, I think it would be
really helpful to have staff present to ask I think
council will want to answer your questions, but staff are
the ones who've written. This document, and they are the
content experts and they know things. Like policy 2.5.6. This
means that I wish I had that, but I went
to a couple of them, so I. Think it's really
important that we do have staff there that are able
to answer questions. For people, too, so. They're not just
feeling frustrated. Some people will just want to vote vocalist.
And some people will actually want clarity on what certain
things mean. We did. So I think it's important. We
have those that always make us look good, don't they?
I don't see any other hands up, so I'm going
to call the question. On this motion. And staff can
get back to us with potential dates for our calendars
and for promotion of this event throughout our community by
way of social media. Using our billboard. Billboards, et cetera,
et cetera, et cetera. We are all seeing the motion
up on the screen. All in favor? Against. I see
that that was unanimous. Thank you. We have one item
left, people. Do we think we can get this done
in the next 15 minutes or so. This is item
4.4 that was added to the agenda. This was a
letter from Westgroup exploring. A significant addition of affordable housing
to the inlet district. We heard from a member public
at public input on this, and we've had some correspondence.
From staff who've been having. A number of discussions with
the mayor with recommendations on how to best facilitate the
best outcomes that the applicant and that the city wants
Merlotti. I see your hand up. Thank you. I appreciate
the opportunity. To speak to this, and I appreciated staff
earlier information. To counsel. Around, sort of. What this looks
like and what this doesn't look like. So I know
that there has been some. We received the letter and.
I guess that will form part of the public record.
From west group requesting that we expedited timeline so that
they can meet the deadlines. For CMHC funding for affordable
housing. And I'm okay with doing that. If the end
result is affordable housing. But I want people to be
really clear that this does not in any way obligate
us. To prove added density after the fact that. 'll
have to go through a process. And if it doesn't
happen, then it doesn't. Happen, but at least we can't
be seen to be sort of holding up. A process.
That they've asked us, that we've asked them to come
back with. So I would like to move that staff,
be directed to process. To expedite a
process to allow for a text amendment to incorporate market
and affordable rental units in phase a and relocate the
office space to either phase b or c with no
overall change in density on the development. Thank you. Again.
I know that there will be future discussions. Around. What
those changes might entail. Around. I know that Westgoop came
and talked about additional density, but they also talked about
some other things that I'm not sure that this council
would support. Again, I want to make sure that. We
aren't standing in the way that we aren't accused of.
Asking for affordable housing. And then not providing a path
forward for them to achieve that. And so that is
why I'm putting this forward. Have you got that written,
and can you provide that? No, I haven't, but I
will. Do that right now. Okay. Thank you. Are you
finished? Yeah, that's it. I would like to hear what
the rest of council has to say. About it. Thanks.
Thank you. I have Councilor Lereki followed by councillor Lubic.
Thank. You chair. Well, that was going to be my
question. What exactly? I heard part of the motion. But
my understanding is just to recap again, because the public
has not seen anything. They've amended agenda. There's no materials.
We received a letter from west group that I understand
will be on table and published, basically asking. To swap
out some of the existing density. In their first phase
of their development. To allow for the inclusion of more
rentals and more affordable housing. Business office space being delayed
to. A future stage of the development, and the mayor
has moved a motion that we expedite. That process to
consider that request. Have I captured that correctly? You have
captured that absolutely correctly, councilor. Okay. Thank you. This was
a request for more density. I would obviously not be
supportive. I'm supportive of this because. It is hopefully going
to facilitate desperately needed affordable housing in this development that
currently has zero units. And was passed that way. I
am extremely concerned, however, about kicking off much needed. Business
space. To a future phase because we know that when
you bring more resins into a higher density, development, and
we don't want them to use a car. We have
to give them spaces. To work, and I'm worried that
if we kick off one of these amenities that we.
Negotiate. That was negotiated around. This very critical business space
to another phase that we're just going to re go
through. This process again. I think I heard a comment
when someone from the proponent had called in, basically saying
that if we didn't do this, there would be no
market. There is something. I'm paraphrasing. But no market. For
the condo development as proposed and no foreseeable recovery. When
I hear something like that. I look at that site
and I'm like, well, the whole thing is now clear
cut. How did that happen? And now we're having these
conversations about trying to make sure something gets built. So
these are the questions. Are asking. We talk a lot
about process and good faith and not moving the goalposts.
And I think that when we look at this request,
This is for a net benefit per share. There's a
cost and a risk, which is? Delaying another needed amenity,
which is the office space. So I'll support this moving
forward. I'm concerned about this. And I guess the future
will really tell how this actually ends. Up going and
what the outcome is on this site, because right now
the outcome is a completely clear cut piece of land
with nothing on it. Thank you, councilor. Loreki, you asked
the question. How did we get to the point of
having a clear cut. And that was the previous council
made a directive that all the roadways be underground and
that the site. Thank you, Councilor Lubic. Followed by Councilor
Eggtrap. Thank you very much. Yes, I'll be supportive. As
I tried to be honest with council and the public
about my biggest regret with coordination part is that we
didn't get affordable housing, and I think this is the
opportunity. To rectify that. Just for clarity, there is one
rental building at its rent to own, which is weird
but cool. So that is a good thing in that
development. But we need more housing desperately, and if we
can get both market and low market. That's really important
right now. We're not. Being asked for any extra density,
so hopefully that's positive to the community. When we first
saw this come to council, there was a number of
questions about recovering some of the costs of dccs and
things like that. We're not hearing that right now. So
hopefully that won't come to pass. And this is something
that. We can see as a positive for our community
moving forward. We did talk about. There's a question about
how did we come to be here? It was with
the trees. And although, as I mentioned before, I'm very
sad to see all of them go. I do think
it's going to be wonderful to have no roads. In
that area and to have a very good park in
the middle of it. We talked about the OCP earlier.
And one thing that I think is really important that
we included in all of the sections, including any future
sections of Coronation Park. Is inclusionary zoning because we didn't
have that at that point. So it was a nice
to have, not a must have, and now it's a
must. Have. So thank you very much, and I look
forward to next steps and hopefully. Will be promising. Great.
Thank you, Councilor Lubic. Councilor. Egg trap? Thank you. I
just. Have a couple of questions for staff. One is,
I heard. That the speaker from West Group say that.
25% of the units will be affordable, and we talk
a lot about affordable and the spectrum. Of housing. I
think portable means different things to different people. So what
does that mean in this? Context. What is affordable means.
I think given that it's a CMHC application, it is
probably using the definition of affordability that CMHC uses. I
don't know if there's Suzanne, do you want to jump
in and confirm that? Sure? Yes. Through the chair. It
is tied to a CMHC program. As councilor Dilworth, the
chair refers my understanding. Is. There are higher rates than
our below market rental rates. Like our lower end, but
they are lower than market rental rates. That makes sense.
So my understanding is approximately they could be in the
range of one $800 a month versus the much lower
end, however. Not as high as pure market rates. And
this is based on the CMHC program that they have
identified where CHC is setting these rates for the 21
year period and so forth, so they have certain parameters.
Okay, thank you. And then that would last. You said
21 years. 21 years is a program that. CMHC has
outlined. Yes. That's tied to this, okay? And then as
far as next step, so. This passes tonight. Because it
seems like the CMHC is requiring this to be done,
and then what we see development permit application. We vote
on that, or what's the next step in this process?
Yeah. So there is a current application that, as you'll
all be aware, has been approved. In terms of the
zoning. So for phase one of that application, the development
permit will be forthcoming. Next week based on its current
trajectory. So if council chooses to go down this path,
To try to incorporate the request by west group. We
would be looking. To proceed with a text amendment to
adjust the zoning. To adjust. The office space into a
feature phase to incorporate the affordable housing components and to
tie that up. In terms of the zoning they would
need to then come forward. With an amendment to their
development permit to deal with the foreign character of shifting
an office building. To rental. There would also be a
future OCP amendment and rezoning application. For the proposal outlined
in May that Westgrip brought forward, which was part of
a density increase request in order to support the rental
housing which was outlined in our sort of phased series.
Of requests. So the request here today is to try
and keep the path moving forward on the affordable housing.
Component and to move office to the future phase, there
would be a subsequent future application by Westgroup to facilitate
all of the other elements. Okay. Thanks for that. Yeah.
And we're accelerating. The text amendment so we can meet
CMHC deadlife so we can get. That affordable housing councilor
Knowles. Yes. Thank you. I'm really excited that we are
in this situation. It was devastating last term when the
council of the day decided. To choose lower density as
opposed to affordable housing, which is what brought us here.
The timeline on that is very clear. But. This council,
I think, in its wisdom, agreed to move forward the
zoning with the understanding that west group would provide a
letter of intent that they would do their best to
add affordable housing in subsequent phases, and here we are.
Now we're in the first phase and we're doing it,
so this is awesome. And I will just say moving
of the gold post is exactly what got us here
in the first place. So if anything, we're trying to
correct that problem. The one thing I wanted to say
is. I'm not super fussed at all about the office
based situation and the reason for that is because the
Suterbrook office tower building sat empty for years, and I
believe at this time. It is currently still half empty.
So I am very glad that that is the trade
off that we're making here, and on that note. I
actually have a proposed amendment, if I may. I would
like to amend the mayor's motion that relocate the office
space to another phase. In phase b or c or
d. With no overall change in density on the development
because. I would like to give Westgroup as much flexibility
as possible so that we can get this done. Do
I have a seconder for that amendment? Council. Seconded.
I'll add that I think flexibility. Is important, and I
have to tell you. Having the experience of having gone
through. Decades of buildouts of our bigger developments. Again, I
can never say it enough. Soderbrook it was 40 years
from start to end. There's always going to be changes
in. Hiccups. And things that go on, and I have
always been confident that we were going to get affordable
housing and more rental on that property, just like moving.
Forward with other applications. We may get more rental. More
rent to own. As councilor Lubic referenced earlier, This is
a hiccup. Across the way there was hiccups with Newport.
There's. Going to be hiccups and things change as we
move over. And what might be a 25, 30, 40
year build out of this particular project. Things are going
to change again, and it's just what to accept in
any process, so. I will support the amendment for flexibility.
Because I know things change. It might come back sooner.
It might come back later. Anyways, we got councilor lubic.
Thank you very much. As I can. Did for discussion,
but I'm actually not in favor. I do think that.
I appreciate flexibility. At the same time, if we want
to get people out of their cars, I do think
it's important to have that employment space. And I think
moving it to a future phase is fine by me,
but I would like to see that sooner than later
where possible. So I'd like to keep it where it
is. So it won't be supporting the comments. Marlati. You
have some time left. Yeah. Thank you. No, this is
on the amendment. And I'm not going to take it
all, but I do want to ask staff. I base
my. Motion on a staff recommendation on how that should
be worded, so I'd like to know why they did
not include safety. And similar to councilor lubic. I think
we're giving a lot of flexibility by moving it out
of phase A and. I'm not necessarily supportive of adding
d in, so I'd like to hear from staff, if
I may. Thank you. Yes, thank you. Through the chair.
In terms of flexibility because. The density does need. To
net out sort of like accounting tables in terms of
you move office from one phase to another phase, and
then the residential needs to kind of swap around. And
there is a limitation on how much residential can move
from one phase to another. We may need some flexibility
just to ensure that perhaps there could be direction to
move it to. As latest stage as possible. If that
was the direction. But we would need to see how
those numbers land. I would also note that the final
stage would have office facing probably the lowest priority roadway
in terms of location. For drive in terms of lease
traffic, just as some context for your consideration. Okay. Thank
you. That's helpful. Yeah. So I'm not going to support
the amendment. No offense, counselor Knowles. But I feel like
we need to give that flexibility to staff to really.
Sort of massage out. The best of this scenario. Thank
you. And I see Ms. Annan also has her hand
up. Ms annon. Yes. Thank you. So, to build. On
what Ms. Smith articulated. Well, Part of it. I think
some of the importance here of being able. To not
leave things too broad is staff has been asked to
do this on an expedited timeline. And to do this
quickly. And the way the zoning bylaw is set up,
right now. It's very specific about. Amount of residential and
office and where they're located. And the more we want
to make this broad, the more we're going to have
to pull apart that bylaw and. Rewrite it. As Ms.
Smith said, we would recommend that we keep this change
as concise as possible. So we can meet the timelines
that have been requested. And it doesn't mean down the
road that another text amendment application can't come forward. If
there needs to be an additional change to accommodate whatever's
happening at that time, so. I just also wanted to
be able to point that out, that. We are up
against, of course, the time crunch as well here, and
Ms. Mis review was trying to identify the way we
can move this forward with the least amendments. To that
zone so that we can, like I said, meet those
October 31 deadline that was requested. Okay. Thank you for
that. Thank you, Ms. Ann and councilor Lobecki. Thank you.
My only comment on this is what is the saying
given inch take mile. Not supporting this. I do have
a quick question, actually, through the staff, though. Everything we're
talking about right now. Is this a guarantee or is
this an application? Are we talking about a guaranteed component
of portable housing tonight? Are we talking about moving all
this? Stuff around to support an application that could possibly
happen for affordable housing. Yes, to the charity councilor Lobecki.
So this is in support of a text amendment? To
enable. The additional rental and to move the office, whether
or not. That successfully gets west group their application for
the construction funding through CMHC, which is part of what
this is tied to, we don't have control over. But
the proposed tax amendment would put in place a requirement
to construct the affordable and market rental units as part
of this phase. If supported by council. If approved. Thank
you. So what you're saying is. Moving ahead with this
change. Creates a requirement that allows for this application to
proceed, but they are not actually connected. So we would
be moving ahead with this requirement. In that period. What
I'm saying is, if this does not actually happen, Is
Westgroup now required to fulfill this commitment? Or are we
just making space for something that might happen with the
supportable housing component. Sorry, I'm just not quite clear on
that. Yes, through the chair. So through this application process,
we would be amending the development agreement, so. We'd be
amending the zoning bylaw and also the development agreement, securing.
The housing units with a housing agreement bylaw. So as
part of getting to the approval of the proposed zoning
amendment, the applicant would need to agree to that housing
agreement or securing the provision of those units, so it
would be tied to this approval process. Which is tied
to the cmhc funding. West Group has made this application
to CMHC to get this lower cost construction financing. So.
We don't have control over whether or not they'll secure
it. They're looking at this fast track timeline, because my
understanding is that CMHC has advised them that if they
can get this zoning in place by the end of
October, then they could make it to a board meeting
in order to be considered and that they're kind of
in the queue. For the funding, but until they have
the zoning in place, It's not locked down. So that
is part of the reason that there's this. Expedited process
to try and get to that point, to secure the
financing. Okay, does that make it clear for you. I
just want to follow up. If that is not, could
that not. Be successful. Could we redo this zoning and
they go to the CMHC board? Meaning that. You just
said or something like that, and that. Is not successful.
That last financing piece, is that a possibility? Through the
charity. Yes. I mean, CMHC could choose not to give
them that funding. They would. Then need to go out
and try and secure that funding through a bank and
could potentially have a better chance with having. Well, actually,
I shouldn't say. I don't know whether my understanding is
they're having some challenges securing funding with the office component
as part of it, but that would be up to.
Westgirt to figure out how to finance the project, but
the development rights would be tied. To provision of. That
rental housing in order to proceed or they need to
come back for. Another reconsideration of other changes. Okay. Thank
you. That's what I wanted to hear. So that's what
we're doing, and I'm very glad to hear. That. That
is the chicken before the egg, and that's the process
that we're taking. To require this for the rezoning, so.
Thank you. Thank you, Councilor Agtera. I was just going
to say to make this crystal clear. We're making a
change that. Is saying. Affordable housing, swapping out the office
space for affordable and rental housing. And that is a
required once we make that change, it's a requirement, and
that is not dependent on west group. Receiving CMHC funding.
That's now. We've made it a requirement of the development.
Permit application. Correct. Through the chair. That's correct. Yeah. So
I'm totally fine with this, thanks. Thank you so. We
are currently actually on the amendment to include phase D
as part of the motion, I'm going to call the
question on the amendment. All in favor? Against. That is
unanimously defeated. So, back to the original motion, as recommended
by staff, and is put forward. On the table by
Marlotti. Do we have that yet on the screen, Ms.
Lam? We're just going to pull it up. Thank you.
I appreciate that.
Okay, so there it is. I'm going to call the
question on that. Everybody's had a good kick at the
can here. All in favor? Opposed. I see that that
has been endorsed unanimously. Okay. We are now at Rise
and report referral of city initiatives and planning committee resolutions.
Do I have a mover of rise and report. And
seconded. All in favor? Carried. Thank you. My portion of
the evening. Is done, and I'm going to turn this
back to the mayor, who's likely going to call a
dinner break. Yes. Well done, counselor. Now we will recess
for dinner. Is that the correct terminology, Madam clerk? Yes,
ma'am. Okay. And we will reconvene. And head. Into our
strategic planning committee. So what time is it? Is it
733? So 83 or eight five, let's say. Will reconvene.
Thank you. Thank you.
Back from their dinner break, it looks like. Are we
okay to get going, Madam Clerk? We are. We're just
missing councilor Lubis. But we can start. Yes. Okay. There
she is. Okay. So I will call the Strategic Priorities
Committee meeting to order. First item as adoption of the
agenda. All in favor? Opposed? Carried unanimously. Thank you. Next
item is the minutes and. These are the minutes from.
June 10 to remover in a second. Moved and seconded.
All in favor? Opposed? Carried. Thank you. Next item, 4.1,
which. Is the strategic priorities intake for July. This is
a regular standing item that comes onto this agenda. Does
have any questions or move the motion to receive. Sorry.
The motion been moved. Councilor lubic. Secondary.
Yeah. Moved and seconded. Do you want to speak to
it? Thank you. Just to say that. I always appreciate
the updates. And one of the things that I just
wanted to say that I really appreciate. Top is the
right item, but we do have part of this is.
The moving forward. We're investigating what we're doing for inclusion
and bringing that forward. For consideration, and that's something that
came out of the idea committee, so they'll be thrilled
to know that. This is going forward. And we know
that when we've heard folks from the public come and
talk to us, about how much these programs need to
them. I think it's wonderful that staff will be investigating
what else we can do to highlight those programs and
see an extend. So the item has been moved and
seconded. I don't see any other hands up. So I'll
call a question then. All in favor? Opposed. Carrie. Thank
you for that, staff and counsel. Next item is 4.2
digital strategy for decision. And that is, I think we'll
have Mr. Break. Provide an overview. Evening, mayor council. I'm
just going to share my presentation here.
You guys all see the screen? Yes, we can. Good
evening, Mary and council. Thank you for the opportunity to
present today. I'm pleased to share with you the city's
digital strategy. It's an important step forward in modernizing how
we serve our community and operate as an organization. This
project began in late 2024 and was completed in early
2025. It was funded to the city's capital budget and
as included in the corporate project plan under this sustainable
core services and lead with good governance strategic priorities. RSM
Canada was a partner selected to conduct the assessment and
developed a digital. Strategy with city. Hawaii digital strategy technology
is evolving quickly. AI and smart devices are changing how
cities operate. Residents expect digital first services, just like they
get from banks and other governments. We need to modernize
to improve service, use resources wisely, and stay secure. This
strategy is our roadmap to align. Technology with council's goals
and prepare for the future. So RSM began by reviewing
existing documentation to understand the city's current digital landscape. How
systems are used where gaps exist and what's working well.
This provided foundational understanding of the tools and processes in
place today. To build a strategy that reflects real needs.
We engage staff across departments through through ten workshops and
four surveys. These sessions helped us gather valuable insights into
day to day challenges, opportunities for improvement, and aspirations for
the future. We review the 120 survey responses, held ten
workshops, and reviewed eight key documents. From this RSM identified
over 45 observations that shaped our understanding of the current
state and informed the strategies direction. There were eight current
state themes identified that highlight what the city's digital environment
needs improvement these include gaps in data and reporting, disconnected
systems, outdated tools, and limited resources. We also face challenges
with governance, training and service delivery. These findings pointed to
where we could. Focus our efforts moving forward. As we
look forward. Proposed initiatives were grouped into four strategic themes.
Developing workforce capabilities. We want to enhance our organizational efficiency
by building a skilled and knowledgeable workforce to refocus expertise
on high value activities and empower employees to support and
drive strategic is initiatives, optimize is operations and govern. Governance.
This is redefining, refining and standardizing is operations to align
with strategic goals. Enhance service delivery quality and optimized resource
management. Modernized technology infrastructure, transforming the city's is infrastructure to
create a scalable, efficient, and resilient technology foundation that supports
service delivery and data informed decision making and finally, elevating
citizen experience enhancing. Our digital interaction. And engagement with citizens
by upgrading digital platforms and deploying advanced citizen facing tools.
The digital strategy includes 14 initiatives mapped to the four
strategic themes. Examples are establishing a training program establishing is
governance, and this is one of the initiatives we've done
some work on. We've established a committee and are finalizing
the terms. Designing a cloud strategy. We're nearing completion of
this initiative as well and elevating. Citizen support. Details of
each initiative are included in the agenda package. This slide
shows how each digital initiative was assessed based on two
dimensions, benefit to the city and complexity to implement. The
goal is to help us prioritize effectively, focusing first on
niches that offer the most value for the lease effort.
On the top left, we have quick wins. These are
high impact and low complexity. Projects that can be implemented
quickly. And on the right, top right. We have major
projects that are also high impact but require more time,
resources and planning. This matrix supports decision strategic decision making,
ensuring we invest the right initiatives at the right time.
So we have here is a proposed 24 month roadmap.
This roadmap provides a high level view of how the
city could phase it in digital initiatives over the next
two years. It's important to note this is an illustrative
timeline, not a fixed schedule. It's meant to guide planning,
not prescribe it. The roadmap helps us visualize how? Initiatives
align with strategic priorities and when key decisions or investments
may be needed. We sequence initiatives to balance quick wins
with long term projects to require more planning and resources
as we move forward, this timeline will evolve based on
resources, interdependencies, and emerging priorities. Next steps. So we want
to establish governance and oversight. Our first party is to
finalize the governance structure. That will oversee the implementation of
the strategy. This includes defining. Clearly defining roles, responsibilities and
reporting mechanisms to ensure accountability. It also provides a framework
for managing risk and making informed decisions as we move
forward. Review and align on recommendations. We will conduct a
thorough review of the 14 proposed initiatives. This step ensures
that each initiative aligns with the city's strategic goals and
operational needs, will engage department leads and staff to validate
priorities and refine the roadmap where needed and finally. Align
resources and funding, will assess the staffing budget and vendor
support required to deliver these initiatives this includes identifying opportunities
for phase implementation and the potential for any external funding
will bring forward related funding requests through the annual budget
process to support execution. Looking ahead. So our vision is
simple but powerful. A digitally empowered, citizen. Focused port booty.
This is about more than just technology. It's about how
we can serve our community better. We're at a turning
point. Technology is changing how cities operate and how people
expect to interact with their local government. This strategy lays
out a plan to not just keep up, but also
lead with purpose. It's about being proactive, not reactive. This
roadmap gives us a clear direction and helps us prioritize.
Invest wisely and build a city that is more connected,
more efficient and more resilient. This is our opportunity to
move forward. Together. With the right focus and commitment, we
can turn this strategy to a real, meaningful progress for
our staff, our residents and our future. Thanks, mayor. Council,
if you have any questions, I'm happy to take any.
Thank you, Raymond. That was a very good overview of
the. Proposed strategy. I'll put it out to council. I
see. Councilor Knowles, how's her hand up. Thank you, chair.
Thanks Miss Rahman, great report thanks for keeping it short
I know this is a really long presentation and you
could have talked for hours, and I'm sure you would
like to. But I think we got the gist, so
that's great. I wanted to ask you. A question that
I've actually asked you before, but I've forgotten the answer
and. That was. When was the last time we did
a fulsome? Kind of audit of this department and where
we are and what we need and where the gaps
are, please. Through the chair. We have not conducted. An
assessment like this in not my time with the city,
and I've been here since. 2008. Wow. Okay. And if
I recall correctly, this was on the books to happen
sometime before Covid and then Covid interrupted that. Can you
speak to that a bit? Correct? Yeah. It was slated
to happen during Covid year and we delayed it. And
then we waited till after. The council's strategic plan to
get in place. And just between timing and everything, It
took a little bit extra time, but we've got some
priorities from council and from the city manager, so we
wanted to make sure we got it completed this year.
Right. Okay, so. This is overdue. I don't think there
should be any doubt about that. I know other organizations.
Private, public, not for profit. They do this on a
regular basis. So better late than never, but yeah. I
would think towards the top of our priority list, and
I'm glad to see a lot of these projects on
there? Some. I don't understand. They're way beyond my. Pay
grade, so I look forward to kind of dealing with
these one by one as they come. For during the
budget process. I don't think many of us were surprised
to see that there's some troubling gaps in our systems
and architecture that need attention. The recommendations are significant. But,
yeah, I guess I just want to ensure residents that
none of these standalone project recommendations have been approved for
spending yet, and they will come to council individually. During
budgeting for consideration and we could ask for information at
more time and I will be asking for more information,
because a lot of the stuff I don't understand. It's
clear, though, that some of these things should take place
immediately. And I know your department is already working on
that already, so I thank you for that. This is
about Port Moody and the city remaining current secure, nimble,
but. It's also about meaningful data integration and the customer
service experience, which is a priority of this council. Yeah.
We want to make sure Port Rudy's position professionally and
aligned with our counterparts. And happy to support this. Thank
you. Thank you, councilor. Sorry. Is there anybody else that
has. Anything to add? The motion has not been moved.
And the motion is to adopt as recommended. That's been
moved and seconded. Any other questions or comments? Seeing none.
All call the questions. All in favor? Opposed? Carried unanimously.
Thank you, Raymond. Next item is. Item 4.3. Kyle center
redevelopment project proposal. So we have a presentation being provided
tonight. Who's going to be providing that. Who's the project
manager for this? Ms. Pansense. Thank you.
Kim, I believe. That Sandy was going to present on
this. Mr. Look for her. She didn't expect us to
get to the site in this quickly. Maybe. I'm just
checking. We're just adding her to the panel. Okay, perfect.
Thank you. Thank you. To the presentation.
Let me share my screen. Great. Ms. Talentino, you have
the floor. Thank you.
Perfect. Are you guys able to see the screen? Yes,
but. It's not in presentation mode yet. Here we go.
Oh, great. Thank you. Good evening, mayor and council. I'm
here to present the proposal of the cattle center redevelopment.
Project. So I'm going to share a bit on the
background leading up to why we're proposing this project, and
then I'll go into some details about the project in
terms of phasing. Sighting and phasing. And then I'll wrap
up with some financial considerations. So cal century. Is an
11,000 square foot facility that was built in 1977. It's
hosted a number of different groups over the years. With
a focus on seniors activities. Currently, it still runs some
programs and services, such as fitness, dance, general interest programs
and seasonal events. It also offers rental space for a
community functions. However, the facility is quickly approaching end of
life. And what requires significant capital renewal to. Bring it
back to fully functional. However, even. With the current design
and layout, there are limitations to its expandability. In order
to meet the growing community. Whose recreation needs and trends
are also changing as well. So staff have been working
on the retreation facility study project, and there was a
public. Engagement component to it that took place last fall,
and through the engagement we received some feedback. Specifically regarding
Kyle center as well. Basically. With the respondents. Desiring some
form of improvements to the building. So the population of
Port Woody is expected to almost double by 2015. And.
With the growing and changing recreation needs, it's apparent that.
A new and bigger community center is required. And with
the Moody center. Tod coming online. With all the high
density developments, the Cal center site offers a great second
hub. So in light of all that, Staff are proposing
to redevelop the Cal center area, which is basically the
area. Shown within the order here. There are three components
to this or three main components. There's the new community
center, which. Is going to be 30,000 sqft. So that's
about almost three times as big as the existing cow
center. There's the new and expanded Cow park, which would
be situated on the three city lots. On east of
Cal street and also a community center that would better
integrate and connect to the nearby port Modi art Center,
as well as the new and expanded cow park and
basically. The whole space. The idea is also to locate
a new community center as west as possible. While leaving
space on the west end of. The site. For future
potential affordable housing. But the project is proposed to take
place in four phases, with the first phase being conceptual
design. Of the whole project area, including the community center.
The park and the plaza, followed by detailed design of
the same space. Which could start as early as Q.
2026, followed by construction of the community center in Plaza
starting in Q. 2027, followed by construction of the cow
park starting in Q three 2027 this timeline is tentative
right now, depending on outcomes. Of the conceptual design and
also funding availability. In terms of the conceptual design. We
will be doing surveys and geotechnical assessment to ensure that
the site is viable for the proposed development. There will
also be a public engagement that would take place in
two phases. But phase one, focusing on function and programming
or identification of the space needs for the community center.
We will be doing targeted engagement with existing facility users,
account center users such as Pomo Arts we also be
reaching out to the broader public, including future users, regarding.
Potential space needs requests. And phase two would be when
we would share. The recommended conceptual design through renderings and
also a physical model with the public just to get
feedback to make sure that we are meeting. The community's
expectations. So if council approves the project tonight, then we
will be starting. The functional programming in phase one of
the public engagement in q three, 2025. With the results
feeding into the conceptual design and cost estimate, which will
take place in q four 2025, followed by. Phase two
of the engagement in q one, 2026. And then we'll
bring. The final conceptual design and funding strategy to council
for approval within the same quarter. I should also mention
that during the conceptual design phase and through to the
detailed design phase, Staff. Will be looking at options to
relocate the existing programming and services being offered at Cal
center. We aim to provide. As much heads up to
the existing users. As possible to ensure a smooth transition.
In terms of financial considerations, the conceptual design will require
a budget of 515,000. Dollars to be funded from the
community amenity contribution reserve and for the rest of the
project. Including construction of the community center. Plaza and Cow
park. A high level estimate is between 30 to 40
million. Dollars to be funded. With city resource and debt
financing. With the cost estimate. From the conceptual design phase
will be able to refine the numbers a bit more.
And also look into. The detailed split between city reserves
and debt financing, and staff will also be looking for
incentive opportunities as well as DCC and ACC opportunities. That's
the end of my presentation. Thank you for that succinct
presentation, Ms. Tolentino. I'm going to open it up to
council for their comments at this time. Councilor Dillworth, you
have the floor. Great. Thank you. I'm really excited about
this, and I think staff got it right when they
said this. Is a facility that is at end of
life. It's 48 years old. And do you know what?
I think it's time that a council make a strong,
bold decision to evolve the 50 year old parking lot
and a 50 year old building. And I think this
is the right plan, it's the right time. It ties
strongly. Into. Our park strategy. It ties into land acquisition
strategy. It ties into our goals for infrastructure improvement. And
I know we previously talked about spending a million dollars
here, a million dollars there, just to fix it up.
And I am encouraged by my colleagues commitment to look
at leaving what can only be called as a legacy
project in Moody center. This isn't just. Putting up a
replacement building to replace Kyle center. This is tripling the
amount of programmable space. This is acknowledging that we want
affordable housing for seniors or otherwise, and we're making space
there for it. We're creating an open plaza like this
is going to be the place to go in. Moody
center. Once it's done. Yes, there is cost to that.
But you know what? This is great timing to start
putting some of these costs into our budget. And adding
to our new ACC and DCC program that I know
staff are going to be. Bringing back in the near
future. I understand that staff are working hard, so look
at potential temporary relocations for existing users such as the
Art center, such as the Rock and Gem Club, such
as the Seniors, where they hold. Their luncheons. I just
hope everybody can get around this and. I'm really looking
forward to engagement. With current users and people who don't
usually use that facility. But would if there is something
there that attracted them or gave them reason to use
it, I do have a question, though. Again. I can't
believe this building is 48 years old. In the past.
I know when we've looked at expanding facilities. We've always
talked about. Oh, can we put another floor on top
of the library? Oh. Can we add another floor here?
And. It's never been feasible because we haven't looked at
designing the buildings and constructing them from the get go
with a future expansion. You know what? Assuming we can
get another 50 years out of a new building, Will
the design. Initial design work take into consideration. Potential adding
on of another floor or two in 25 or 30
years, and I don't. Know who's best able to answer
that question. Ms. Talentino, do you know who would think
best to answer that question? Through the chair. Chairs
is here, but I'll give my first try. So. We
could look at adding a third floor. And basically. Designing
the foundation to it. But I guess the downside would
be. If the building code changes in the next ten
years or so. Then building up an additional floor. In
later years may require more changes or modifications than we
are expecting at this point. Thank you. I kind of
expected that answer. I'll just close with saying I'm really
excited to hear what the neighbors think. Over the last
number of years, we've initiated pop up activities and actions
that have attracted a large number of different user groups
and families, and I can't wait to make some big.
Bold changes down there that is going to really work
for movie center. And leave a lot more opportunity than
a 48 year old, 11,000 square foot building. So I'll
move the recommendation. Okay, great. It's been seconded by many.
Okay, thank you, councilor. We'll move on to Councilor Knowles.
Thank you, mayor. I actually meant to speak first. Not
that it matters, but I accidentally lowered my. Hand. Sorry.
No. I'm laughing at myself, so I hope you all
do, too. Okay, so first of all, thank you so
much for the presentation, Sandy. I'm actually surprised how short
it was, considering. How exciting and big I think this
news is. I was expecting something. I don't know. Like
confetti. Like confetti guns or something. This is huge. This
is very exciting. So thank you for that. So. The
comments that I'd like to make. Are. I think councilor
Derworth has said a lot of them, this project is
intended to meet. Our growing and changing community. And as
identified in our strat plan or land management strategy, our
Parkland strategy, and our cultural vision, as councilor Dilworth mentioned,
right. This fits so many. Spaces that we've been trying
to fill. So, as the report notes, many respondents to
our recreation facilities, advocated for investment in a renewed cloud
center. So I'm very proud. This council could finally announce
that we were already working on this identified need, and
I'm so happy that this council is finally getting Moody
center the attention it deserves. And by that, I mean?
In addition to a new Cal center, we've moved important
initiatives specific to this neighborhood. Including but not limited to
increased tree canopy. A town hall on expand. Expanding park
land and moody center. The purchase of two more lots
for parkland. Special study for the area south of St.
Jones and improved emobility infrastructure. I'm really excited for Moody
center. So let's be clear. This new proposed facility will
replace the current crumbling 11,000 square foot facility with a
30,000. Square foot facility. It'll increase parking for the area
as a whole. It'll enhance and expand our green spaces,
and it's going to create. New cultural, new opportunities for
cultural and artistic center in Port Modi. At least that's
my vision, but I guess we'll see how it goes.
I know staff is already working. On how we're going
to relocate current. Programming during construction, so hopefully we'll have
some good news to share on that soon. And, of
course, the community. Will be able to contribute via robust
engagement plan. As we proceed, we want to hear from
everybody and particularly from Moody Center. Now the bad news.
I know I and others on council, not everyone had
hoped that we could share in this expense. With a
developer who might also provide some housing options. But the
economic reality is that this isn't currently feasible. We are
hoping that in some point, at some point in the
future, it will be. And we may be able to
partner. Then I guess we'll see. It's just unfortunate that
the state of our building industry is so dire. Due
to increased costs at every level, but in my opinion,
it's all the more important. That your local government steps
up in times like this to get things done and
deliver what its residents need. Lastly, I just wanted to
quickly address the comments shared during public input. I truly
do not believe that any reasonable. Person would agree that
spending 2 million on a temporary patch for crumbling and
inadequate building nearing end. Of life at end of life
would have been a wise decision or investment by this
council or. By the city not two years ago and
certainly not today. So this building needs to be replaced.
Period. So let's build it back, bigger and better. Thank
you. Thank you, councilor. Next speaker is councilor Lubic.
I'll be quick. I appreciate. All my. Confidence so far.
This is, I think, a great news story, and I
hope that everyone is really looking forward to taking part
in the engagement and understanding what's going to be there
and helping provide feedback. On that. I know our senior
focus committee has been working for a long time on
seniors needs. And on senior recreation needs. I'm sure they'll
help. Wonderful input. And as we just heard, our idea
committee. Is also thinking about inclusion in spaces, so they'll
have wonderful ideas as well. So I think this is
going to be? A great way for the community to
come together. And really put our values into action. The
population is growing. We know that. And this building really
is at the end of life, and it has been
looking very sad for quite a while now. And just
patching. It's not the way forward, I don't think. It
definitely needs to be expanded, and with that extension, there's
opportunities to also expand. Kyle campus with more park space,
with more staff, have been doing a wonderful job with
the pop up perks. There may be opportunities to make
some of those my personal perspectives, some of the pop
up park. Elements of the people love permanent. See what
happens, what people like. And I think we have a
lot of opportunities to also look at. Providing what we've
heard in some of the OCP engagements. That's my theme.
For me. People have been saying that they want recreation
facilities and they're concerned about that. I mean, this is
how we go about. Doing it and making sure people
have been. Also really excited that we will have the
opportunity to potentially follow through with one of council's. Policies,
which is to look at incorporating verbal closing. Into. Extension
of public facilities. This is something that we've been looking
for students for a long time. And I'll be honest,
I'm not hoping that we partner with the developer. I'm
hoping that BC housing or something like that so that
we can. Have. Completely affordable housing to meet the needs
of our ongoing community. And especially thermal vulnerable in our
community. So I think this can be a win win
all over. The place. And portion of the steps. Thank
you. Thank you, councilor. Councilor Lobeki. You had your hand
up. Are you not wanting to speak to this now?
No, I am. I don't know how that happened. Okay,
thanks. Sorry, I just make myself the notes here. So
I just have a question through the staff. Regarding long
term funding of this project because it mentions the CACs
in terms of this phase. One kind of scoping initial
design work, but the long term funding of the project.
Is that based? On. Future development. Are we planning to
pay for something like this? Based on the idea that
we will in fact, be building significant future development or.
Do we have? Because I'm asking this question. Because even
if all development stopped next year, just so we have
approved already. What we've seen built already, right? Like our
population has gone up to 40,000. People. Now, we need
the direct center, basically. Now. So, just wondering, the long
term funding, if it's dependent on future, even additional development
to pay for it. I think from my understanding that
any future development would just augment, but. I'll go to
Mr. Gansky or Ms. Talentino. To better explain. Either way,
I think Mr. Gansky would be a better person to
speak to this. Okay, thank you through the chair. Yeah.
Currently the cac reserve. Wouldn't have the funds necessarily to
complete. A project of this magnitude. But based on what
we have in stream and with some forecasting, We're anticipating.
That. Those funds would be available for a project such
as this. Although it's ultimately going to come down to
that final funding strategy that we bring back. To council
once we know what our total costs are. And what
options are available at that time for council to look
at. Thank you for that. I mean, the idea of
growth, paying for growth, of course, but also recognizing. We
don't want to be dependent on a future that we
don't know necessary. Will be true to build an amenity
we need today. To kind of add to the issue
of why we need it. So I look forward to.
Conversation, which I know will come in the future in
terms of looking at balanced options that can make sure
that this gets built in funded. My next thought is
this is a community center. And that means we need
here, for the community. So that is going to be
phase two. That's what I'm really looking for. Phase one.
What we're doing is just this preliminary work and exercise
around what this may or could look like. And then
my understanding is that we're going to the public to
hear from you about what you want your community center
to look like. What program do you want? To see
what spaces you want to see. What do you want
to see on that site? What do you think of
what we're saying. And I think that it's important to
know that that's where we're headed and that's in my
mind. The step that. I'm kind of. Waiting for, and
then we can decide where to go from there. I
heard mention interesting comments about, I guess, one or more
counselors apparently wishing that there was developer involvement here. If
you could express differences of opinion on this council. There
you go. The public lands need to stay in public
hands. I strongly believe that. I have always said that.
And will continue to fight for that. I'm very pleased
that that is what we're. Doing on this site. I
think that's what the community would expect us to do.
And that the only form of housing that should be
on public lands if it were to be. Considered is
affordable housing. So I'll leave my comments there. This is
very early days on this. So. I think that future
conversations around what this is going to look like, how
are we going to pay for it or other options,
even as this evolves, will come to be. And have
free, good conversations at the table over several years. So
look forward to. Moving forward is the very first step
in this longer process. Thank you, councilor. Councilor Agtrap. Thank
you. I haven't heard anyone say we were going to
sell land or interested in selling land. I don't think
anybody on this council is in favor of selling public
land. I won't speak for Councilor Knowles, but I didn't
hear her say that. I think it's important that. We
are going to have to contract or have a relationship
with somebody to build this for us. Because we certainly
aren't. But I think it's also important to keep it
in the context. Of how projects get built and what
our needs are, and I'm really excited to see this
project move forward. I hope that the federal and provincial
governments will have grant opportunities when we're ready to go
down that road. And I see in the report that
it recommends or suggests that. 50%. Would be split between
city reserves and debt financing. But there's also other funding
strategies, as Mr. Gansky said, and that will become clear.
When we get to that point, Just for further context,
when the cloud center was I was born in the
year the Kyle center. Was built. And poor Moody had
a population of 11,000 people, and now we have a
population of 34,000 people. And even when the civic complex,
I think, was proposed, they found an old article. I
think it was early proposed in 1993. I'm sitting in
city hall right now. People weren't too sure about it.
And now it's a hub of the community. It's well
used. We know that. We need more space. I'm sure
everyone has heard from residents. When are we going to
expand this? And when? Are we going to have more
programs of that? And I'm sure Ms. Pavey. Tomlinson hears
that all the time. What are our programming needs? And
having taken my kids. To the Kyle center at various
times. It's done a good job for a community, but
now is the time that we need. To expand it.
I know a number of families in Moody center that
would be super excited to have an amenity. Like we're,
I think, envisioning, so I'm really excited that we're, headed
that way. And look forward to the next steps in
hearing from our community. Thank you, councilor. Yeah, I agree
with everything that's been said. Excuse me. For the most
part, this is a really important project. That will really
for Moody Center. That will really transform that neighborhood for
future generations. And I think that. We need to. Be
really happy and proud of the fact that. We're moving
this forward at this time. Moody, centered, deserves to have
this new facility. They're taking on a lot of growth.
And they're going exponentially. And so this is the type
of thing that has to happen in a neighborhood like
that? You're not going to throw a lipstick on a
pig. And sort of just sort of slap things onto
it and try to make it work for another. It's
just not going to work. So. The neighborhood will be
growing over the next ten to 20 years. And they
deserve to have this new facility, and I'm really happy
that we're moving this forward at this point, at this
point in time. The type of benefits that we will
receive. From. The development that's occurring from the development that's
already occurred. Will, in part, pay for this new facility.
And as we said earlier, if there is other development
that's approved, those funds can then be allocated to this
project as well, or a portion of them anyways, so.
I'm really happy to support this tonight. I think that
this is. I would love to have seen this happen
last year, but I know that these things take time.
And. I do want to also. Sort of just alert
there. We have some important stakeholders. The fort moody arts
center. As one that need to be really brought into
this process at the outset, at the very beginning. We
need to know exactly what it is. That they envision
for their needs. Because. It's going to be in part,
I guess, a shared site, and we want to make
sure that we're incorporating. Their needs into this process right
away. One of the things that I am, I think,
councilor, LeBecki brought it up around the public engagement. That's
one of the things that's one of the parts of
this process that I'm really excited about. I really want
to hear from the community about what they want to
see. In that building. What kind of programming do they
want? Do they envision? What kind of amenity do they
want in that neighborhood? And this is not just for
moody center residents. It's for the community at large. But
of course, it being situated Moody center, I think that
that neighborhood will. Have a great opportunity to provide input
on this, and I'm really looking forward to that. Stage
of this process. So that is all I'm going to
say, other than I support this wholeheartedly. And. I will
call the question that has been moved and seconded. All
in favor? Opposed? Carried unanimously. Thanks, everybody. We'll now go
to risen report. So this is referral of strategic Priority
committee resolutions. Senator mover in a second moved and seconded.
All in favor? Opposed? Carried. Which takes us back to
our council standing committee, where we will then do one
more. Rise and report where we are receiving the business
of tonight. So can I see him move her in
a seconder for that. Moved and seconded all. In favor?
Opposed? Carried unanimously. Thanks, everybody. Great meeting. Great decisions. Looking
forward to seeing you all next. Week.