please rise for style and invocation followed by the Pledge of Allegiance
amen I pledge allegiance to the flag of the United States of America and to the
Republic for which it stands one nation under God the clerk call the roll here
here here here here no come back yeah Robin is back we have a fifth seat
filled up here for the first time since November yeah jack welcome to the board
thank you this is actually the first time we've been allowed to talk about
business with you do that Sunshine Law thing but we're glad to have you up here
we look forward to your contributions and we're glad that the district 1 seat
is filled in the interim until the election to be held thank you for your
confidence public comments on consent agenda items only any items 6 through 10
any comments from the public on those items there being none agenda approval
if you don't mind I'd like to have a quick comment about item 10 but I've got
no problem with approving the rest of the agenda and then the consent agenda a
motion to approve the agenda for tonight's meeting first motion to
approve agenda second all in favor signify by saying aye aye I need a
motion for the consent agenda items six through nine so moved but we have a
motion second call the roll
yes yes yes yes you Paul Tanner you're commenting on time we pulled 10 and
basically I just was a okay who's ever voted on that we did not vote on ten the
motion was for six through nine did you vote to pull ten from the consent agenda
mr. parliamentarian oh I I just never jest I don't want to make sure I'm clear
on what's going on I'm now gonna do it wrong I moved to pool ten pulled open
ten up for discussion yes that's your motion yes we have a
sign up for discussion all in favor signify by saying aye aye
item 10 in the past the we have not had to worry about a canvassing board for an
election because the county he always takes care of that function so we have
to do that for ourselves I just wanted to make sure that we were comfortable
with the proposed canvassing board our city clerk her assistant and Jake
Johansson do you guys feel like we need an elected official on that board also
or are we good with that if your final I mean I would do it if you wanted it but
if you're happy with it as proposed I'll be more than happy to take the night off
and call Jake and see how it's going from okay with that regard may have a
resolute motion approve resolution 1911 so we have a motion from the vice mayor
in a second from councilman Bastian call the roll yes yes yes yes yes five Oh
and then II will say that for a while with that council is in recess as we do
the annual meetings of corporations I'll turn the gavel over to I think this one
your Commissioner or president yes all the above yeah we're both on there
okay so this would be the joint annual required meeting of members and
directors of city center corporate Park property owners association I call the
annual joint meeting of the members and board of directors city center corporate
Park property Association to order have a roll call please
here here here here okay second item a business kind of a
motion to accept the notice of the meeting move to accept
second all in favor signify by saying aye all right any opposed
we're good okay item three do I have a motion approved minutes of January 16
2018 meetings so moved second second all in favor signify by saying aye aye
perfect opposed we're good okay next I'd order business be election of members to
the board of directors you get two boards the board of directors and the
Design Review Board minutes from January 16 item four okay or is that on the next
meeting do I you have a motion from me to approve those minutes excuse me we
combined them i emotionally approve the minutes for the design review board say
well we have a motion in a second all in favor say aye aye opposed they're
approved can we move to item four now they're like okay election of the
members of Board of Directors to have a motion to elect the following to serve
on the board of directors don Burnett drew Bastion just got Stiltner chase
Tremont and the person elected to counsel in the special election on April
30th with the interim councilman Wilde's appointment filling the position until
the election so second in a second all in favor signify by saying aye aye
opposed
I have okay I had them on top Mike I apologize for that they're very similar
they are their work yeah their work this one just says a couple more okay you
know why I had Robin print the script for you yeah okay now we're good okay
any further business to be brought before the members hearing none we move
on to the business of the Board of Directors election of officers of the
Board of Directors I'd like to nominate a stream on chairman all second we have
a motion in a second all in favor signify by saying aye aye opposed you
are elected okay thank you do I have a nomination for Vice Chair
nominate drew Bastian vice chair motion in a second all in favor signify by
saying aye aye opposed okay we're good there anything I can nominate dawn for
yes after Stiltner for president also I'll need a nomination for president of
this board dominated Scott second we have a motion a second all in favor
signify by saying aye opposed there being none to have a nomination for vice
president so good second to a nominee move now we have a motion by Tremont
second by Stiltner all in favor signify by saying aye aye
losed no we're good we're running out of people Jack okay this one I to me I mean
a nomination for Secretary of the board I would like to nominate the seat holder
for District one in the interim Jack Wiles and then
afterwards the winner of the election once they're seated to become secretary
second second we have a motion and a second all in favor signify by saying
aye aye opposed there being none item F can I have a motion to elect dr. Scott
Neil's for the treasurer of this board dr. Scott Neil's I nominate him for
treasurer sir all in favor signify by saying aye aye opposed there being none
anybody who wears a bow ties gotta be part of it yes okay new business
appointment of registered agent do I have a motion to appoint dr. Scott our
Neil's as register agent effective with the filing of the 2019 annual report so
moved second we have a motion a second all in favor signify by saying aye aye
opposed there being none okay any further business to be brought before
this board of directors anything there being none we'll move on to the business
of the Design Review Board okay we're gonna go through this again item 9a you
need a nomination to elect chairman for the one year term nominee vice mayor mr.
chase Tremont second already all in favor signify by saying aye
all right opposed there being none we're good
item 9b nomination to like Vice Chairman vice chairman for the one year term
nominate mr. drew Bastion 2nd Sam okay we have a nomination in a second all in
favor signify by saying aye all right
chase I'm sorry Robin okay that posed there being no to get it right 9p that
one's me okay
okay is there any further business of this design review board I don't think
we have anything that's for the year there being none this annual meeting of
the members directors and the Design Review Board is adjourned
okay now I can get to the correct page go through this one again do what you
did before but only it applies is yes okay I will call the annual joint
meeting of the members and board of directors of city center Corporate Park
property owners association to order can have roll call please present here here
here kind of a motion to accept the notice of the meeting so moved second
seeing it all in favor signify by saying aye aye opposed none
okay have a motion to approve the minutes of the January 16 2018 meeting
please so moved second all in favor of approval signify by saying aye aye
opposed being none item for election of the members of the board of directors
kind of a motion to elect the following to serve on the board of directors mayor
Dom Burnett councilman drew Bastion councilman Scott Stiltner councilman
chase Tremont and the person elected to fill elected to Council special election
on April 30th 2019 with the interim appointment filling until said election
so moved in motion second and a second a motion in a second
all in favor signify by saying aye aye opposed there being none election of
officers can have on nomination elect the following officers here I'd like to
go ahead and nominate the slate at chairman I'd like to nominate a stream
chase Tremont I know him come with your name all of a sudden Vice Chair chairman
I'd like to you a nominate drew Bastian as president I'd like to nominate Scott
Stiltner as vice president myself Don Burnett as Secretary the office holder
both interim and permanent for district 1 and as treasurer dr. Scott our kneels
perfect sir second we have a motion a second
can have a voice vote all in favor signify by saying aye all right any
opposed there being none motion carries new
business appointment of registers agent do I have a motion to appoint dr. Scott
our Neil's as a registered agent effective with the filing of the 2019
annual report so moved and seconded it's the bow tie yes sir the new guy in the
bowtie perfect all in favor signify by saying aye aye
any opposed good motion carries is there any further business of this
board none there being none this meeting is also a jardín good job which brings
us back to reconvening of council yes citizen participation non-agenda mr.
Michael Dalton come on down I'd like to request that my neighbors
these are all property owners the reason why I've come before you is you mean if
they just say your name of the microphone for the round my name is
Michael Dalton thank you my address is 1124 Margate Court I am
approaching you due to the construction occurring at 45414 riverside the
dwelling that was put there is many times larger than my 1,800 square-foot
home and I'm concerned about encroachment of drainage issues there
into the river the water runoff from the building that is currently under
construction and not finished will exit the roof at extremely high
velocities I'm concerned about the significant erosion issues that could
have a long-term adversary's effect on the one the entire city rarely the city
on statement so I'm here to request that somebody look into this what was he
addressing the property the the i-pro one for Riverside Drive which is what
just south of niver yes okay it's at the property that where they had to fire a
couple years back no that's further south oh that's further said okay right
there's also all significant issues with parking based upon the size of that
building nobody's indicated to me what the new
structure would be used for or residential zone right right
you already spoke to somebody in commune of element nobody spoke to me whatsoever
they didn't contact anybody in can we develop ment no this is the property
that's next to there's like a little law boat or RV yes okay yes yes I'm gonna
have the city manager have somebody reach out to you we have your address
and phone number year so that we can make sure you know what's
going on and if you have issue with that then by all means come back but we'll
make sure that we get you the information okay thank you thank you
Wayne Walker I'm for the same reason except this thing looks like someone
built Noah's Ark is huge mm-hm so when I tell you I've lived here
ten years and y'all are doing a wonderful job we live in a beautiful
city I walked the river every morning and every night and our never had a
break-in not a car break-in not of anything so the police are doing their
job the community is a safe little community it's not a wealthy area except
right from done lot when you come down the beautiful homes and it's starting to
get better since the hurricane each house is getting a little better
there's single-family homes the property that he's talking about has a
single-family home I've lived there 10 years and no one's lived in it but in
front of it every day I come home I look at trash washing machine dryers
refrigerators when the garage door is open there's people who make my skin
curl like they don't belong in my neighborhood and the garage doors open
and there's stuff stored in there like it's being used as a business not a home
not a dwelling that people would live in like someone bought it and said hey
let's use this as our storage in our office there's two junk cars one's a
white van and one's a yellow car and they've been there for probably four or
five years just well sometimes they sleep in the van right along where I
walk my puppy they wake up in the morning pee in the bushes
I shouldn't have to see that and the city should notice I've never complained
I thought it'd be something temporary that would go away
hasn't gone away and now there's a structure of the size of a Holiday Inn
this three stories high I'm a first culver act from niver south and you can
from my window on my couch where I sit and watch TV the third floor just stared
right in me so it's not just me I go to talk to my neighbor and he showed me his
backyard which I've never seen in the ten years I've lived there we've just
talked it's a three-story structure so usually you would have your neighbor you
look over the fence hey how are you I don't know how he lives seeing this
whole backyard with a three-story structure and it was elevated five feet
before they put the first elevation so there's about eight doors on that side
of the eight doors when they walk his six foot fence there it's ridiculous I
don't even know I got through zoning I'm I can be honest with you I'm unfamiliar
with the property but I'm gonna ask the city manager to do the same thing buy it
they would go like then I won't ask you did your time's up but would we can talk
offline about our problem but I'm also going to ask because you've also brought
up potential code enforcement issues that she's already gonna look into it
from a code perspective and yeah please do Timber know reach out to both
residents about the young property thank you so much for your job thank you
just say your name into the mic my name is Wayne a walker and I live at
11:34 Margate Court thank you I appreciate thank you council comments
let's start with Scott I don't have much this evening but I did want to wish you
a special happy birthday to Mary wittmeyer
one of our VIPs at the Bordelaise department she is 95 years young and
still serving the community as a volunteer and has already served for 35
years so happy birthday to her it's all I got for you tonight I was I was gonna
recognize Mary he did it so I'm good okay I was also gonna recognize Mary
oh yeah you want to welcome yes welcome Jack exactly the thing is your turn you
want to recognize Mary also oh I got a couple things first time out hopefully
it's not out of order but I got a call from some wax on email from someone
that's in the Sleepy Hollow subdivision I talked to the city manager about it
it was a citizen tracker complaint about potholes and also the culverts and that
particular subdivision I understand it's being worked on and probably would be
rectified next year we're just hoping that maybe for the benefit of the people
in that area that we could get maybe those barricades removed from the
neighborhood they've been sitting out in front of his home for about six nine
months now so hopefully we can see what we can do about a temporary fix and get
those removed Jake about that thing okay Sleepy Hollow is something that's going
to be designed and taken care of as soon as we can get the money to do it it's on
the list as as you well know Virginia Monroe was last year how Street this
year but we're going to try and take care of Sleepy Hollow internally and
with st. John's money and not not wait for the state
it's got significant flooding issues and this this this problem is just part of
it so it's it's on our list the other thank you the only other concern is the
bridge Nick the bridge one side lane is closed on the weekends well all week for
that matter but on the weekends it really backs up all the way past Bruce
Creek Road and traffic is kind of a nightmare I'm just curious if there was
a time line on that bridge being resolved for some of the people so the
arty says April and I'm hoping the d-o-t can finish in April because yeah it's a
mess down there yeah yeah mayor if I can just comment on that real quick for
projects that if in case you get any more questions so that a recent
tpo meeting there were some discussion about that and some concern where people
are projecting that they're working on one side of the bridge in the same
amount of time will have to be applied that's not actually the case so they're
working up underneath the bridge on their accessing that from just that one
side now there may be a small amount of time for what I understand where they do
have to transition to the other side that will definitely not occur during
Bike Week they intend it to I think cease what they've got going on
during that period of time but for overwhelmingly the majority of the
project will all be done by just using the one eastbound side lane obviously
the westbound would even be a much bigger issue so in their timeline that
we have heard is is definitely April timeframe to wrap it up so hopefully
that happen they say it was too much trouble to take everything away and
remobilize and all that before weekends because everybody's going to the beach
back and forth which seems like it's a really shook nightmare even during the
week it's no big thing yeah there's been some concern about the trail down ala
fact some dialogue on that I'm getting some phone calls pro and con on that so
I don't you know I know where we're at on it
any more conversations on he wasn't happy to participate in those and I
think Jake and Tim have a meeting scheduled down there coming up so
whatever I can do to help in that area but there's still some undecided folks
down there as to how they want to proceed with that and what their
thoughts are it's always one of those things where a lot of people like the
idea and there's a great idea but it's one of those where I think not in my
backyard honestly and it hasn't even been engineered yet so I don't even know
what I'm talking about you're not exactly there's a ways out
and I understand that's all I have oh by the way opening day of baseball I think
is this is Saturday this Saturday 8:45 at field to which unfortunately I'll be
out of town but it's always a great event that the city puts on - Susan
thank you for all your work in your King have a baseball ready for me to throw
out that's for sure I'm gonna miss it for the first time in six years because
I'll be working I'm the now stable to be there also item 14 environmental
Advisory Board report it's a John Macaluso sighting mr. mayor council
staff John Macaluso chairperson environmental advisory board brief
update on what's happened in the last three or four months we met in January
and first item was election of officers the officers remain the same as they
were in 2018 myself as chairperson and Nancy Vaughan as vice chairperson we
discussed some items on the agenda Riverwalk development I've directed the
board members to visit the site develop any questions and concerns from an
environmental concern regarding future development and address any city and
staff with those questions or concerns so we'll get a little bit ahead of the
game before the design is complete
resolution regarding relating to the list of trees we've been working on the
tree ordinance in the tree resolution for the last two years the year that
I've been here basically Margaret Thomason construction
engineering manager and Timberman Community Development Director provided
us with a plan for moving forward on the tree resolution Alissa trees were
supplied to the a board the a board has been directed to review the list and
bring any questions or concerns to our special meeting that we had planned back
in February and now we were going to review that list during that special
meeting that was scheduled for February 22nd unfortunately we did not have a
quorum that day we had four members of our board absent so we have to move that
over to our April meeting if you're familiar with the Raintree subdivision
there's a discussion going on regarding the entrance off the Spruce Creek Road
there's a large live oak tree in the road divider at the entrance and the
road is raised in both directions from the roots
we had Ronny Buttram our Deputy Director of Public Works in attendance to discuss
the options and in that area initial cost estimate to preserve the tree was
presented by Margaret Tomlinson at about $400,000 the EAB discussed the options
and asked for a more extensive cost estimate on three options that we put
out root pruning road repaving and yearly route maintenance as one option
Road reconstruction included in that and tree tree removal and replacement so if
we want to take another look at those options in our next meeting and come
back with a recommendation and see where that goes from a cost estimate point we
go we also discussed for the future Port Orange Family Days environmental
advisory board would love to have a booth in the fall and push some of our
environmental actions that we'd like to see in the city to the public another
topic that came up which is which has been a a hot topic lately you've been
following the papers and and local issues recycling
environmental advisory board members have requested and we have an interest
in review the city's recycling plan once it's crafted and before it's approved so
we like to take a look at it and work with the city on that before approval of
the recycling ordinance or any new recycling plan and again as our special
meeting was cancelled so the true resolution will move on to the April
meeting hopefully we can we can continue that Tim Timmons in Timberman has
indicated at the next council meeting I believe he's going to present part of
our resolution for discussion and we'll pick it up from there at our next
meeting quick questions this is just the tree preservation at 400,000 does that
include estimated cost for road resurfacing yes and I believe the whole
project yes it's for no way I understand what happens you know because if you
don't preserve the tree and you're mistaken we're hoping to see the the
estimates at the next move now to you about penetrating the underlayment and
the length so a lot of the other boards have downsized to meet the quorum
requirements do we is there an issue that we need to resolve or is there
anything we can do to help or you want to was it aberration I I think it was
it's for excused absences meeting excused absences are great but we need a
core we we only meet four times a year and we're trying to answer knows my
feelings about meeting four times a year I'd like to get it up to six times ears
problem hit possible which which we plan on proposing at our next meeting but I
need a quorum quorum for for much just let us know and you have some I think
you have some appointments coming up they do we have the time to let them die
by we have appointments coming up in April for your right
we appreciate people's willingness to serve
also got to get them to honor their commitments absolutely thank you John
thank you yeah I'm sorry any other questions of counsel they're being okay
now I'd say thank you John well we'll make sure he has a spot on this in the
city's Family Days kiosk with the community development as well perfect
item 15 golf advisory board report I'm the one well on you good yes sir
originally I'm the current chairman of the health advisory board was last year
again this year so I know share your pain the women on February the fifth and
at that meeting we spent a great deal of time reviewing resolution 1932 which is
really the golf rules for the golf course of the etiquette those kinds of
things how to treat the employees what the expectations of players are and
those things it is in essence it was a fairly thick resolution that we went
through and it basically is being completely rewritten it was 20 plus
years old some of the things that were in there were almost comical and Susan
lobello has taken charge to get that rewritten and have it ready for our next
meeting which will probably be in another month the we had spoken last
time about course conditions and I'd indicated that there had been some
concern particularly on holes 2 and 18 because of the shade that goes onto the
green that they have not had a chance to grow and mature as they should have
trees have been cut in those areas we're expecting some improvement but there's
been continued deterioration at this point one of the things I've learned
from some little bit of research that I've done is the type of grass that we
chose to put in those areas was relatively low expensively price-wise
but it's difficult to maintain it's very big it's kind of fussy it likes a
certain amount of water a certain amount of heat certain amount of cold certain
amount of light so if you don't get those conditions exactly right
as it struggles it also will never grow very tall so unlike some greens like if
you played some of the courses in New Smyrna Beach you'll find that their
greens are just perfect I mean they look like a green carpet that you're going
through it's a whole different type of grass we're never going to get that
condition we're always going to have a very thin grass layer and very fast
greens as a result of that but there is some concern by the board that we're not
getting the kind of help and support in order to make those greens grow given
the rain and the cold and then getting hot then it gets cold again that they
need in order to support them so again Susan LaValle always said they're gonna
have some agricultural people from the University of Florida maybe even from
the PGA or from comfor to come out and take a look and make sure that we're
getting the white kind of treatment because we'd hate to get those wasted
Spruce Creek by the way country club did the same exact grass when they did their
course about seven years ago now and when they did the two nines they did one
nine and then did a second night the first night they did they lost because
they didn't know what they were doing didn't do it correctly didn't maintain
it correctly and ended up having to redo it I think they've learned now because
their course their third grains frankly in a better condition right now but
they're you know four years older than I was
it does take a while for that to mature the last thing in Ethel and the next
thing I wanted to talk to you about there was a handout that you all should
have gotten a little two pager which were down at the bottom where there's a
green see where talks about total rounds and paid rounds this is a report that
comes from Kemper each month back to the city and the questions came up with well
total rounds and paid rounds you mean there's 570 rounds of
unpaid I mean that's kind of what it looks like when you look at those
numbers well as it turns out if you go to the next page that's really not the
case out of those 570 rounds the legacy and
pass holders which they're about 40 or so of those left are included in the non
paid rounds even though they make an annual payment to the course but that's
amortized and therefore they don't include that for whatever reason it as a
part of that calculation the one that we didn't know about that I was totally
unaware of is golf now the agreement with golf now who is an online booking
agent on the internet some of you may have used it gets for free rounds a day
in exchange for Cypress head being able to use their online booking system so
it's a barter arrangement I'll give you for free rounds you know you and and we
get to use your your booking system what surprised me was Kemper doesn't have a
national account of golf now every individual course negotiates their own
deal with yeah that was my luck too with golf now and they said because it's
different depending on location it's different to California than it is in
Illinois than it is in Florida and so each course is responsible for doing
that on their own the suggestion to the general manager for Cypress head was
let's make sure we're getting the value out of that agreement if you're giving
up four rounds a day are you getting the activity are you getting the use out of
them that you should have so there's got to be a give-and-take there let's make
sure that we're not on the short end of that and that we're getting value for
what you're receiving so he's going to look at that and see whether or not they
can determine how much business are they really getting through golf now and is
it worth it to give up those four rounds every day the other one is is now and
that's about 160 rounds a month and then the employees the benefit of working
there they get some free golf and it's about a hundred miles a month so when
you look at that it's like well you're going to be 570 rounds
now you're really given maybe 100 at most and so it's really a misnomer I
asked them why is it reported that way and they said well that's the way the
city wants it that's why I don't know who the city is exactly whether you all
made that decision or Parks and Recreation made the decision or whatever
but we asked them can you not or I'd like to ask them if you can't break it
out so that we can understand exactly what you're doing how much we're giving
you know how much is legacy and past holers how much is really going to golf
now and how much is really the employees playing so that's something that's going
to come on okay yes that's a good point yeah it
just you know yeah it you know you Devils in the details and sometimes you
just get lost and look for the summarization like that me excuse me
what's like mayor has consensus on that I'd like to ask the city manager asked
Bob to get on his neck briefing to us to cover that topic and that discussion
with them as well agreement we'll check the contract as well make sure they were
all it's not a contractual issue but they're sure yep we'll figure it out
this is honestly the kind of stuff we have advisory boards for to bring this
kind of stuff though good catch okay good thing they also completed the golf
course financial audit was was done and they found no material issues which is
good to hear that all the economy records seem to be in place and again
weather has been a constant problem we continue they have a lot of rain lot of
cold as you know there's a lot of elderly who play at that course they
won't play if it's been raining or if it's part path only and that happens
almost every time it rains there's a curt path only problem and temperatures
have been up and down a lot but it looks like it's getting a lot better in the
house that's all I got anything yeah
start with Jack now I'm just going to ask on the year-to-date over 25,000
actual below budget I can walk below budget 50 for the
25,000 short right for 2018 this is not comfort
this is the Advisory Committee mr. Boozman committee yeah they're looking
at the budget yeah yeah Bobcat when he does his presentation okay this should
come into the city I assume everybody gets a chance to see this if they care -
yeah yeah usually in our agenda packet the day that's ours but it's you know
it's like a 50 page packet in here yeah thank you
that's why I was didn't know that's all thank you I was glad to hear it was
mentioned of course condition it's bad it's a bad I've ever seen and yeah the
years golfing yeah it's it's you know I had multiple phone calls from random
people and friends up in golf with four years and I went down and rode through
there I've never seen it like that since I've been golfing there since the 90s
that reminded me of indigo Lakes when I stopped golfing there the Pelican Bay
when I stopped golfing there well it's not too late to get it hang on it but if
we don't man shame on us so I'm glad to hear you guys recognize that because tea
boxes work well bad yeah the Greens that as I've ever seen it those are the two
areas that a real is no worse conditions the two boxes and the grains we spent a
lot you spent a lot of money fixing those greens out three years ago and
they don't want to see that you know go down a poop chute so to speak I think
there's certainly some that are okay these are redoing but there's a scene in
serious trouble and we do need to make some corrective action to make sure that
they get it taken care of it and tee boxes frankly there's no excuse for
those being in the condition through fairways rough is pretty normal for that
course fairway wasn't as bad as I expected it to be after seeing a few of
the greens I was a little a little bit more the greens us yeah a little day but
command those greens and in the boxes any you know and you're trying to drive
people to play the course and they start playing someplace else
that's what I'm freedom yeah yeah yeah cuz there's too many courses in the area
but any good anything else sorry that's what happens coop I'm good Sturridge
yeah thanks Richard okay thanks uh might have
might have had an errant shot on Saturday that your house or the mayor
might have one going straight I was wrong I will share with you though that
a lot of positive feedback on the course from the group Saturday than the
tournament okay and I think and the weeds thing is not necessarily unique to
us I think a lot of the area courses are really struggling because a lot of the
time that they would have had this winter to really get on top of the weeds
we got inundated with a lot more rain than normal and that kind of hampers the
weed effort from what I understand but I know that they're aware of it but a lot
of positive feedback the new carts look great yep staff did a nice job running
Saturday that put us in a pretty positive light with a lot of folks and
was a great turnout yeah what weather was really good and so yeah well
certainly be asked what mr. Duquette about course and the dam but I tell you
what few things here and there but the the the the fairways I agree that the
fairways actually we're in pretty good shape yeah some of the green we didn't
spend much time on them but yeah the sides of the fairways so much shorter
course in the middle thanks for the report words okay tell about the snakes
in the swamp yeah Scott was hit them straight and again right straight to the
left you know next item is golf advisory board appointments some gentleman named
Richard Lee wants to be reappointed Jane Taylor wants to be reappointed we happen
to have two openings and no other applicants so counsel what would you
like to do move to reappoint second you have a motion in a second to repoint
richly and jane taylor any comments counsel they're doing a fabulous job
don't want to stand up and talk us out of it
call the roll
yes yes yes yes yes five Oh preciate your service
praises the public hearing course of the meeting second reading of ordinance
number 2019 - 9 which is amending the section 2 - 186 through 2 - 189 relating
to administrative officials the ordinance number 29 2019 - 9 is an
ordinance of the City Council the city of Port Orange Volusia County Florida
mending and restating the Code of Ordinances section 2 - 186 through 2 -
189 inclusive relating an administrative official regulations requirements
employment termination rights benefits compensation and evaluations providing
for complication providing for repeal of conflicting ordinances providing for
severability and providing for an effective date blue to prove wardens
number 2 0 1 9 - 9 second we have a motion to second council comments no
comments we should speak to this one there being none back to us last body to
the apple gentlemen being none call the roll
yes yes yes yes yes five Oh I'm 18 a second reading of ordinance
number 2019 - ten amending the cease regulation of dangerous dogs ordinance
number 2019 - ten is an ordinance of the city of Port Orange Volusia County
Florida men in chapter 10 section 10 - 3 code ordinances to revise the definition
of dangerous dog amending section 10 - 9 Code of Ordinances regarding the
confinement requirements for dangerous dog amending providing for repeal of
conflicting ordinances providing for severability and providing an effective
date move to approve ordinance number 2 0 1 9 - 10 second we have a motion a
second council comments anyone here care to speak to this
there being none last bite of the Apple good call the roll
yes yes yes yes yes second reading of ordinance number 2019 - 13 which is
amending chapter 2 article 6 section 2 - 2 7 . local ordinances and finance
ordinance number 2019 - 13 is an ordinance of the city of Port Orange
Volusia County Florida amending chapter 2 article 4 division 2 section 2 - 2 7 3
relating to finance purchase and sale procedures providing for catification
providing repeal of the conflicting ordinances providing for severability
and providing for an effective date moved approval wardens number 2 0 1 9 -
13 I'll second we have a motion we have a second council comments anyone here
care to speak to this being none any other closing comments there being none
up here call the roll yes yes yes yes yes brings us the regular agenda items
resolution 19-8 is a transfer of 0.84 state wetland mitigation Bank credits
for the city of Port Orange Police Department Range and training facility
resolution number 19 - 8 is a resolution of the city of Council of the city of
Port Orange Florida Volusia County Florida approving transfer 0.84 state
wetland mitigation credits from the Port Orange wetland mitigation Bank
authorizing the mayor and city clerk to execute any and all required documents
on behalf of the city Port Orange and providing for an effective date motion
to approve resolution 1938 I'll second that you have motion a second who's
presenting the resolution mayor I can address that tonight okay
this resolution provides for the transfer of just less than one credit so
0.84 mitigation credits for the st. Johns River Water Management
District you do have a wetland mitigation Bank approved with st. John's
there is no additional cost to the city in order to transfer these credits upon
approval of the resolution the credits will be allocated to this project so it
can move forward with its proper permitting council comments questions
all I know is that dating back to the end of 2010
when I first came on council we were talking about this training facility
recent rain down and we were talking about it when you guys came on council
yeah we've been talking about when you guys came on council and we're this
close to actually having it go out to bid so that's going it's taking a long
time yes this one is moving at the speed of government it seems like but we are
this close I can't wait to see it in reality we're here to hear to care to
speak on this resolution come on up
so
Savannah Weaver Port Orange mayor council I am in 100% support of the
police getting a training facility and range safety of our community is very
important and I understand the need for continuing education but I let's not
ignore the importance to conserve our land especially to prevent contamination
to our water supply in filling in wetlands wetlands are among the most
productive ecosystem in the world next to rainforests and coral reefs humans
depend on a complex set of relationships between wetland and watershed they
naturally provide flood protection and improve our water quality bullets
contain a variety of material including lead copper zinc and many more these
materials sink into soil and contaminate animals water and soil in the
environment around the range blood poisoning causes a variety of
developmental delays and neurological issues and will cost millions to clean
up I'm not asking you not to build the facility and range just to be smart when
developing and to reconsider placing a range on wetlands if you will not
consider placing the range on wetlands what will will be what will we be doing
to clean up these contaminants and ensure our water stays clean conserving
our land has been one of the top concerns I have been hearing from voters
I have been surveying along along my campaign trail if we're going to
continue taking our land for development we also need to be giving back what we
take from our beautiful vulnerable land we need to invest back into our land
thank you thank you any other anyone else back to Council
Scott grew give her toward the ring yeah chase good no the comments NER real real
quick I I think it would behoove the city to have the candidate toward the
reclaim Lakes to see what we've done to pay forward our our wetlands and we'll
make that arrangement with our Public Utilities Director public works director
to make sure she gets out there and and sees what we've done to pay forward what
we're about to do gonna do that I'll extend all of them absolutely thank you
yeah because you'll enjoy that absolutely call the roll
yes yes yes yes yes 5 o resolution 19-9 is Parks and Recreation partnered fees
there we go resolution 19-9 is a resolution in the
City Council the city put orange Volusia County Florida establishing revised
providing for repeal establishing revised missing a word
there it looks like providing for repeal of conflicting resolutions and providing
an effective date move the proof resolution number 19 - 9 o second we
have a motion we have a second Susan was saying good evening mayor and council
Susan of all Parks and Recreation Director what's before you tonight is
our fee resolution it appears before you once or twice a year the item that was
this was brought to you back in January however we had had some workshops with
our partners as well as our Parks and Rec advisory board and I want to thank
both groups for the time that they have given over the past four months
discussing these items and what's before you tonight so basically what the board
advisory board had brought up was looking at increasing their fee for the
annual fee that they pay the city for the uses or their fields
in order to try and work our way to get in line with a 30% cost recovery that
the council has asked the Parks and Rec Department to recover with the talks and
and how we move through things we came up with some different models and the
board has recommended that we we raise their fee from 4,000 a year to 6866
in that there was also some talk about reducing the field usage or cost 25
percent and we've run through some of those those models staff agrees with the
board's recommendation to raise that annual partner fee to 6866
and provide the frequent user free for groups that are not a partner but tend
to use our fields frequently at a discounted rate of $11.22 per hour that
does not include the lights they would be worse field setups so they would have
to pay those fees yes sir is that sorry for the interruption just
want to get it is that 6866 per team or all or per organization correct per
partner report I will I will point out that that two of our groups did not meet
our residency requirement nor did they meet the requirement for having port
orange in their name which is required by our code in those groups right now
are paying as they go at our current rate of $20 an hour is what we charge
for their bills so so I want to point that out and I've attached I'm sure you
are well versed in this I've attached all the information in the minutes to
the meeting the groups are here tonight I'm sure that some of them would like to
speak on this and in councilman miles was the chairman of the parks ranking
board when this was discussed so he'll have some insight also yes sir but we
are here for any questions again I do want to thank the groups it was some
long meetings and they really put forth a lot of good effort and good input and
really helped guide us as a department so I definitely want to thank our
advisory board and the members of our partnerships to get us to where we are
today thank you we started this and Jack
questions for season four comments the just a comment real quick good any
public participation but one of the things that Susan pointed out is in
order to get to the number we derived at which is what's being proposed tonight
the 25% reduction has to happen otherwise that number would be much
higher instead of what will be 841 per hour would be 1122 so we've made a lot
of concessions I think the Parks and Rec advisory board came up with a lot of
concessions to try and accommodate these groups without putting too much of a
burden on them but getting it somewhat in line so we can talk about that in
more detail but no real questions for Susan
chase no that was my only question I think yeah I'm sure we'll come back oh
yeah looking at a reduction of 25% like practice time or is this and overall
it's not going to affect games and things is it is it just the practice on
the fields due to scheduling or so so yeah so that's that's the topic so the
advisory board was interested in looking at a 25 or 25 percent reduction in field
or cost okay so in order to try and bridge the gap after our meeting in
October we we pitched the idea that maybe we can reduce our cost by 25
percent and raise our fees a little bit in order to get to the number that the
board wanted to look at that doesn't necessarily mean reduction in field
space okay so there's some items that our partners do for us that could be a
cost avoidance for us having to hire additional people to help us with some
of the field space so so we're relooking at some of that um you know I think I
think my staff does a really good job managing the fields and making sure that
we stay within the integra keeping the integrity of those fields and making
sure our programs are scheduled in and then working with our partners okay
I just there's a lot of work that goes into something like this and I can't
reshape the effort and and and the toilet staff as well as members of the
community and our advisory boards put into looking at this this is probably
one of those fluid topics that's always gonna be there and always be something
to keep an eye on as things change certainly the cost of maintaining our
facilities and doing things like that is continuing to increase as well as demand
and use and stuff like that one particular thing and I think I've
commented on this in the past but I just did not happier on board with is the 50%
residency I just think that numbers way too low
we taxpayers of Port Orange significantly overwhelmingly offset the
cost yet we're having a residency rate that's in my opinion just far too long I
mean I think it should be 80% to be honestly I don't mind having a certain
margin I get that other communities have that as well so you know residents from
one community can go to another but there's very few communities especially
here in Volusia County that can provide the amount of programs and facilities
and space and things like that that may be Port Orange inform and in Deltona and
a few others can so I just it's just such a low number knowing that the
taxpayers of Port Orange overwhelmingly fund these programs in these facilities
and stuff to such a large percentage so it's just always been something that
I've wrestled with and I just think that that's a number that needs to be moving
in the other direction especially if we're going to continue to offset such a
large cost these programs and facilities and things
like that so I don't know if you know the interesting thing about that is of
course those facilities will be there for our own rec programmable e it's not
offsetting as much as one would actually think because we have to maintain those
fields anyway for our own programs but I we talked about this when we met with
the Parks and Rec board we had six partner groups two of them already fell
out because they couldn't meet that requirement but they're not all the same
an organization like Pop Warner you got 120 kids and if you're asking them to
make an 80 percent requirement they might be able to do that even though it
is a regional program but what about the baseball team that has ten kids and
you've got seven of a murder residents instead of eight and one kid makes you
fall out so it's very hard when we're trying to put blanket percentages and
blanket procedures and apply them uniformly when all these sports are so
different in it and I agree with you III think it should be predominantly poured
onto residents and if we already had some fallout because of that then so be
it if they're gonna co-sponsor with us but
that's just that's a very difficult thing when you're we start playing with
that number and if we were a community significantly less size than what we are
and it wasn't a large base of you know youth to get involved in these different
programs I would understand that but in a school and in a community it's got ten
public schools five of which are elementary schools we've got plenty of
kids and youth to be involved in our athletics in our city so and they are
they are and they are just just a couple of comments to your point partners
currently are utilizing about 37% of filled space time on the fields cost
recovery under our current program is five point seven percent as Susan
pointed out rec is 30% cost recovery our rec program of course collecting 30%
our average partner ratio and residency currently is 66 percent so some of the
clubs have a much higher participation percentage of residency's than others
some of them are going to make the cut but to your point the taxpayers are
going to subsidize those non-residents to a larger degree under this particular
plan reducing their usage by 25 percent and trying to get to a 30 percent cost
recovery would generate instead of one hundred nine thousand dollars which at
thirty percent would be a hundred nine thousand dollars to the city from our
partners it would reduce it to eighty two thousand dollars so at fifteen
percent which is what's being proposed by Susan's in the advisory board would
get a start in the right direction but we'd only generate thirty eight thousand
dollars so we've gone from what should was a hundred nine thousand down to 82
to only collecting 80 to only collecting thirty eight thousand dollars
you know club clubs aqualified need to meet the standard guidelines by
name or New Jersey providing insurance financials you know a regular basis and
I would say you know they need to do that as far as the name is so forth and
in business name and also on their patch on their jersey but also what they
decided was that it would be financials regularly in rosters as well
the rec program is growing at such a large rate right now I think you have
another program coming online where more fields are going to be you need to be
utilized and with the stress of the partners is taking up fuel space so rec
kids aren't able you're going to be able to participate to the degree that they
were the only other couple points I'd like to make is that there is an
opportunity for those clubs to generate more income and I think we've welcomed
that because if you look at our revenue over the past years our revenue is going
up from fulfilled rentals in Jim rentals - in 2014 of $85,000 it's down to
$48,000 right now and the reason it's down is because we haven't had the
fields to rent we've been doing the partnership thing another reason it's
down is because we have not done quite as many tournaments as we've done in the
past but that's a great opportunity for our partners to get on board with doing
tournaments and generating income because a lot of them in charge of you
know parking fee fee for you know the club's is coming in play so there's a
great opportunity there to generate the money but if you break it down by player
on those teams we're really talking about eight dollars and forty one cents
where the REC kids are paying $16 to play so it's 50 percent of what a rec
player would be I think this is a very good start in the right direction but I
think we're going to have to address this again because of the cost factors
that it costs to run this facility I think you'll see it moving - probably
proposed 15% this year 20% next 25% the following year and then
the 30% at least with maybe a higher participation rate so I think that's
something we need you know the council needs to start thinking about but I
think this is very generous and very
you know trying to not push anybody out the door but be very fair and equitable
for all and that's the tough part because it we have to be fair to the
taxpayer but we can't break these teams in the process of getting there so we
can or not yeah and that we have to be very mindful that
that's part of the reason why I said all these teams are different they have
different needs they react differently the the size the size of the programs
are very different and but yet somehow we have to come up with a uniform
standard that works and that is a very very tough job well in particular when
you if we don't offer one like Pop Warner I can't take that in the same
league as everybody as some of the others which we do offer baseball we do
offer softball we do offer a number of other sports so I'd be tough to apply
uniformly however I am in agreements you know I'm looking at two hats here but
daughter that plays with the panther organization is stellar program I see
coach over there I do a wonderful job as a parent I know where I lie its accounts
Minh I got to look at the the fact that our Parks and Rec are paying more than
our private organizations are if that is indeed what the numbers are saying now
when they bring in contributions if the numbers add up where it's balancing out
then all right we take that a consideration but I feel comfortable
moving in the direction that we're going to move right now I'll have more to say
later one one quick comment these partners do a lot for the city in terms
of kids playing we value everything they do and I think we were trying to
demonstrate that through this proposal but at the same time if they bring money
in to a field and make an improvement that improvement is not just taken
lightly we reimburse them through non-payment you have to value it
absolutely good about you when it said they're totally real
verse four that the value that give us so or to give to the city so let's hear
something before we hear from the public are there any questions for Susan oh no
questions no comments questions yeah I wanted to ask about the the time
availability on the fields visit have you seen an uptick in it is it is it
loosened up I get calls from both sides I can't get one then I see a drama by
fields wide open so I I'm curious as to what what's looking like so right now is
the worst time of year okay we're in our baseball softball season we have all of
our partners who are trying to have space for their practices and games we
also I wish you wish you could spend some time with Josh and Hannah the chart
that they can't move that fast the Charter schedule everybody the nuances
are some of the groups don't have their schedules for their games until late we
try to do our scheduling a month out some groups we get rain right so some of
the groups were actually starting to schedule in rain dates so that that they
can be able to have those set days but if they do get rained out during the
week no me they have a Saturday or Sunday so we're working with our groups
to try and figure that out but we've also had south wind Soccer Complex was
down for an entire year you know just due to the turf we rotate
people so sometimes when you see a field empty it's because maybe we had soccer
up there for the last six weeks in the field is just destroyed the parks crew
has to come in they have to top dress air rate and as you know Bermuda grass
does not grow until the time we get about 60 degrees all the time so
Bermuda grass is not grown so you out there and do whatever we need to do to
those fields you can't make grass grow and temperatures that it doesn't grow in
so we try to rotate fields we try to keep the integrity of those fields so
that we're not coming to you every year and saying we need to resize these
fields at $100,000 a field you know I I've been here for 16 years the fields
at City Center the original turf is on that field Bermuda grass breaks down
after about ten years you should be resigned so the more that the turf
breaks down the more maintenance it's going to take to keep it up and the more
wear and tear it's gonna affect it so but we get it right it's a balance we go
through the budget every year we understand and and our guys work really
hard so that we don't have to have that big ask but we are getting to that point
where our field usage is so saturated certain times of the year there's other
times the year that it's not and that we're gonna run into these problems as
our programs go as these new housing developments and apartments come on
they're gonna come with kids those kids these programs you know which could be a
good problem could be a bad problem I'm not sure yet but those are things we're
trying to plan for we're trying not to be reactive we're trying to be proactive
and that's why sometimes you might see a field empty or something like that a
while ago I made a suggestion and asked if we could get a quote for re clean the
field with some real quality stuff you know things out that think rains for ten
minutes we're done for the next five days I would in your opinion would that
make a huge difference and we got the clay at Spruce Creek raising 912 a.m.
for 912 p.m. we're ready to play at 4 o'clock mm-hmm so
so there's a lot of things right clay mixtures come in all different makeups
the old man friggin your junior colleges colleges usually play like an 80/20 we
have 80% klay Thompson San those fields are tarp they're covered more clay you
have less the water will go through it when we built the fields at crossing the
Phil that was used underneath those fields came from the well field the
ponds you know so there were some savings cost savings in the budget at
that time which you know the fields at city center or built on top of a dump
okay so when you build a field there's a lot that has to happen and where we
build our fields for recreational use that has been at least what I've been
understood is how we maintain you maintain to the recreational user we
don't maintain to the high school we don't maintain to the college we don't
maintain to the minor leagues we maintain to unless that changes that's
at least been our marching orders as you get more clay in less sand it requires a
lot more maintenance when I get too much sand problem I'm hearing now is that
some more fields are too sandy sand helps percolate the water which helps us
get fields going faster some some crews are are real big on using the diamond
dry you know that kitty litter type stuff you're on the fields our
maintenance department is comfortable with a certain bag I think it's five
bags free back on the field and the reason is is we can't get it off so
guess what when we stop having rain it dries the fields out and they become as
hard as concrete again we maintain to the recreational user which is the kid
who maybe has never played ball before we don't want the ball ricocheting off
the hard end field and hitting someone in the head I'm always nervous with some
slides in at home yeah so one of the things we did go to is also keep in mind
and we need to wrap this partner because this is not germane to the topic that
we're discussing but we did do clay bricks at all of our home plates which
now cross the I thinks at the 10-year mark and they're not being mean earlier
than we put it so it's it's a balance it's definitely a balance based on our
budgets and based on on what were what we're maintaining - everybody's
different any other questions for Susan before we go to the public and we'll
come back to us you're off the hook for now thanks Susan we would like to speak
to this anyone anyone at all I don't let's come on up do me a favor
you all get three minutes each come on up what I would ask is since there are
multiple people wanting to speak just be in the ready position so that when one
person's done we can move on to the next and do me a favor when you come up
introduce yourself and tell us who you're with I am a president
relationships I also try to find different community events for our
players to take part in our mission statement we are nonprofit our mission
statement is to help our players grow through the sport of volleyball if they
get to college and get scholarship that's great but it's really to grow and
develop them as individuals so we differ Rachael do me a favor pull that mic what
everybody out there okay so we do have a mission statement and it's to grow
through the sport of volleyball and I'm sorry mr. Stiltner but I beg to differ
it is very hard to keep that 50 percent we are competing with for-profit
volleyball clubs and we cannot afford and nor will we as a board member waste
our money flooding the schools with flyers so we work very hard I work very
hard in my spare time trying to develop different relationships to get children
out the other thing you guys do such a great job with your recreational program
in the summer that we get whole teams of new sumona players coming over and that
is not our fault you guys just do such a great job that kids from other areas are
coming to you know do your programs and then they want to continue to play and
competitive volleyball and they play with us which is great also a lot of
these families spend probably 3 to 5 days a week and the city of Port Orange
and that's no lie and they come we have some from DeLand New Smyrna Edgewater
and they spend probably hundreds to thousands of dollars a week if you think
about groceries or oil changes or tires and again that's no lie we have some
parents here that can attest to that we also meet the 50 percent guidelines
which we're very proud of we work hard this past year we tend not to brag about
ourselves but this past year we participated in the port orange parade
we are also at the Family Days we also fund raised I'll have to look at my list
because we did a lot we just recently donated clothes for women and children
to the Children's Home Society at Christmastime we donated clothing to
Healthy Start in Daytona and they distribute to families mostly homeless
women and children around the county we also donated at Christmastime food to
family support orange elementary because there were no other
openes that were stepping up once we did there were other companies but we did
pull together and we've done other events as well
we also are limited to six to seven months to two other programs that we
always step aside for and we are so thankful to the city and the recs
everybody at the Rec is so wonderful to our parents we love them and we actually
almost feel like we're definitely part of the city of Port Orange we have our
15 you team is actually ranked number 26 in the state and if any of you have any
questions I'll be more than happy to meet you for coffee if you have
questions about how we can all grow together but please take into
consideration that thank you thanks Rachel good evening guys
mayor council my name is Mike Bellis I'm a director of the Port Orange baseball
club however I'm the director of the girls division I direct all of the teams
and I coach three of the teams if you recall I was the coach of our state
championship team that represented Port Orange in the state and also into the
world series this year we took two teams down to Puerto Rico for a trip down
there representing Port Orange I just want to say first and foremost that our
city relationship with our Parks and
Recreation is at an all-time high it's phenomenal they work hard they work
to get us what we desire we Bend they Bend we get asked to participate we
participate we get asked to move our times we move our times we asked for
some things from them and more times than not we get everything we asked for
they are phenomenal okay so getting into the participation our goal was a hundred
percent Port Orange participation and one of the things on the girls side we
have a very high rate participation for what we're finding out is when the
families at no choice if their children are moving away they do not want to
leave so the kids still travel back here a lot of West Volusia and it's not
Outsiders coming in these are old ex Port Orange residents that do not want
to give up the connection what friends their teams their coaches in
their community so real quick I'm an accountant I live in the numbers okay I
understand the numbers I understand the budgets I understand there's one line
item that I believe that I have not heard tonight I've not heard in any of
our meetings in our conversations and that's the investment in the kids we
cannot put a number on what these kids are getting they're off the streets
they're investing in our other teams we have girls coaching younger teams these
children are becoming something because of what we do because of all of our
volunteer time that we put in that there's no line item that's going to
ever cover the payback that we're going to receive from these children being a
part of this community the sense of community that they have that they bring
I'm very very proud when an ex-player that goes to college calls me up and
says coach can I take a team and it just it's phenomenal
there's not going to be a line item no matter what chart we use and what chart
we look at that the investment in the child and what it will do a payback in
the community compared to any line any percent any red mark whatever we all
want to we budget we go over our budgets constantly and all we want to do is make
sure the kids have somewhere to play and they love to play here the families love
it we've come from nothing we come up the girls side has come from one team
with eight girls six seven teams hundred kids and the travel feeds the rack the
rec feeds the travel it is a true partnership Thank You mayor council
thanks for having me I'm Tim Moore I've grown up in Port Orange and I've enjoyed
playing sports throughout my childhood in to second when he just said I really
can't second that enough growing up having new
sports keeping you playing team sports rather than in doing anything else I
mean it was my favorite thing absolute favorite thing growing up and I think
that's what you need to ask yourself are are you for or against youth sports
because if you're gonna increase the fees by 50% or more you're saying here
against it and what I'm hearing is just missed opportunities at getting that
financial to connect you know just you don't just go to the the partners and
say hey you want you know we need 50% more you know the way I see it the deal
was there's a lot of gem time not being used you know here's a partner that says
we'll pay you X amount of dollars for this much gem time and you make the deal
and and now you want to say you know we need more money we need 50 percent more
money and you know that's not how I do I I can't do business like that you know
my customers wouldn't put up with that but to support youth athletics is the
most important thing in this area because there is not a lot of good
opportunities a lot of good options in this area especially no offense but what
you guys offer to the Portland recreation is is the low level the very
lowest level of experienced for these kids and when you start stepping it up a
notch and up a notch you know I have a 13 year old daughter who loves
volleyball and she wants to play volleyball at Silver Sands and they have
a varsity team she's not good enough to make the team the one season that you
guys do for Portland's volleyball the porns recreation which is two months
long does not cut it I asked the Athletics that supervisor over there he
said there no in media plans to have any more seasons for volleyball but a
two-month season is not enough my daughter wants to play high school
volleyball and in a club like this gives sort of the opportunity to get college
scholarships and in that investment and the kids is the absolute main thing so
to to support any kind of increase in this is terrible decision because throw
some more tournaments on the weekend if you want to make a few extra thousand
dollars I had to just drive to Orlando I paid $10 admission for me and my family
each person you know it's the money's there
you just have to there's better ways to get it then because it's already almost
out of reach by the time you have paid coaches paid time it's very expensive if
you want to help your kids get to the next level and in Port Orange does not
offer enough opportunities and POV is filling that gap thank you thanks to no
stranger I'm Mike tomorrow president porins baseball club I'm well versed on
this topic I'm on the Parks and Rec board me and Jack fought for hours on
this I'm just here to say I know the rate increase I know you know it has to
go through my only fear is new club starting like the tennis programs clubs
that don't have the membership we do the bigger clubs are able to absorb these
membership issues and me and Jack have discussed this these membership issues
you know when you you have 200 participants it's easy a rate change is
not gonna kill a organization but when an organization and I know when we
started out we had six players you know we showed up the first day put orange
you know we were down to six people I don't know what volleyball started out
with eight people you got the tennis program with 12
that's my only cautions we need to look into somehow coming up with a cost way
for smaller clubs they don't use as much field so they don't use but you don't
send where we can still make it because like they're saying the recreation to a
point gets these kids so far but when the kids want that extra you know part
of the city should be for us to give them that extra I'd give them the
opportunity to get that extra so that's my caution on it is I don't want to
price everyone out we're little organizations cannot start you know like
we started I don't want to see someone not be able to come behind me doing the
same thing we did start with a small organization and build it up so thank
you appreciate
hello i'm chelsea nichols i'm a resident of portland and had been for 14 years
my daughter currently plays for port orange volleyball prior to that she was
at the port orange ymca and then went over to the rack and worked with josh
and hannah throughout their program for a couple of seasons it got to the point
where i noticed she was not doing as well in growing as a volleyball player
at that point i knew she needed to go to a competitive club um unfortunately I'm
a single parent and sometimes that was just out of reach for me
so in Port Orange came around and they offered you know partnerships community
partnerships where my daughter and I'd go out every season we hit businesses
and let them know that we are a nonprofit organization 80% of this you
know partnership that we get goes directly to my daughter's volleyball
account which in turn helps me pay for it you know and Port Orange volleyball
is cheaper than a lot of the volleyball clubs here in Volusia County and even
Seminole County and they are constantly out there doing their job to promote not
only their club but the city itself you know I mean Josh and Hannah know those
girls walk in there these little girls look at him and they know who they are
they have no problem volunteering with their club or just saying hey do you
need help I'll come help you coach these kids or you know help train or do
classes with them portal arms volleyball is very about you know all about the
community and in order to stay that way they keep their fees low so single
parents parents who you know have you know families I have two working parents
can still afford to live and get their kids involved in sports and stay active
in the community and essentially keep them out of trouble thank you very much
thank you
hello good afternoon and thank you for the time for giving us the opportunity
to speak here today my name is Samuel green I am a resident of the city of
Edgewater formerly a resident of the city of Port Orange currently looking to
be a resident again okay now I you might hear from my accent it might come out
when I get a little excited and I'm not from originally from here but I am a US
an American sounds like a port orange accent it
sounds like a port I'm Jesse okay right but so I grew up in in Kingston Jamaica
and it's a different environment there competitive sports weren't necessarily
on the dossier for someone for all kids to participate in a lot of programs that
are evolved were from based based primarily out of schools and and what
you'll find if you go down to Jamaica in the month of April you'll see you saying
boat running our own on a blue track down there right
but track and field cricket some other sports are there I say that to say this
organized sports here in this particular city have provided an opportunity that I
didn't have for my kids and all of us want for our children to do better and
have more opportunities than we had for ourselves right and so coming to this
country coming to this city when I came here to fly airplanes at
embry-riddle Aeronautical University having received three degrees from that
University know I set my sights on doing things that can better the children
around me I've coached individuals for 10 years at the U at the YMCA and now
when we're looking for an opportunity to step our game up we look for an
organization or several organizations I have three children that are competitive
or in competitive sports we looked around hard and fast and we found that
Port Orange volleyball fit the bill not only just for competition but for
character when you talk about growth through the sport of volleyball it means
more than just technique it means more than just winning it means more than
just showing up and showing off it means being a person that can commit and to a
community to others and help them grow you've heard a little bit about what
port and volleyball is done in the community I have about 30 seconds left
but I have three children I said two girls play volleyball at Port Orange
volleyball so you can imagine that the bill gets a little expensive and if it
weren't for the opportunity to offset those costs through the way that this
club has has structured it it would be a little bit difficult and unbearable my
third kid plays here involved in in soccer in this city as well so we spend
a lot of time here in this city thank you I know my times up but I appreciate
the time thank you for hearing me out thank you good evening I'm Mike sample
I'm a resident Creek Water Boulevard here in Port Orange I have two daughters
that play volleyball for Port Orange volleyball I just happened to be
flipping through my phone last night and going through some old photos with my
oldest daughter and looking at how she played when she played YMCA ball right
next door just two years ago and the level of athletics that has increased of
my daughter's from their participation in this sport has been incredible just
remember as porterage residents we just went through a tax increase and I
realized that there are always expending uh increases in expenses that we have to
offset but this is almost a 60% increase in what our user fees will be for using
the gym here and I think that's just really really steep I think we need to
look at how much of a jump that is not that we don't shouldn't be paying a
little bit more but I think any place that we're increasing by 60% is a
tremendous jump and especially when we're increasing and then we're
decreasing the amount of time that we're going to
to use it so I I get less practice time for my kids to be there and make the
most of that money a lot of things that some of the people said here we're very
true that I'd even think about you know a lot of our teammates come from
Edgewater New Smyrna they'll come up for practice drop the kids off they'll eat
at the local restaurants we'll go do our grocery shopping in the area it does
benefit the the city and you know my daughter today signed up for her classes
at Spruce Creek and what she's really looking forward to is going from playing
Port Orange volleyball to playing at Fort oranges high school at Spruce Creek
and really making a name for herself there so that's all I'm asking is really
look at the size of this a jump and and take that into consideration for US
taxpayers you know we do make up more than 50 percent of the team and it feels
like it's a double hitting we're getting hit with an increased tax rate and an
increase in user fees at the same time thank you
good evening my name is sean holmes I'm a Poteau inch resident as well and what
is that subdivision actually my neighbor I wanted to come up I know a lot of the
different sports have been represented president for the board for the port
arms youth football and cheer Association we probably have one at a
larger number of kids that volunteer in this community most of our kids are Port
Orange kids unless they receive a waiver for some reason that's approved that
allows them to play football a cheer for our teams with that being said my only
concern with it my son plays he's been playing he's been five years old he's
now turning ten and he's been playing ever since is that we are we face
different challenges so with football as you know we have
equipment usage with some of the concerns with concussions and things
like that almost on a yearly basis we have to make some changes to our helmets
and our shoulder pads and things like that so this year for instance we had to
spend somewhere up was close to almost $30,000 because we have to replace all
of our helmets because they're now out of regulation at a minimum almost every
three years we have to replace equipment just because of a simple wear and tear
that goes from practice pants now to gain pants that gets torn up is not
suitable for the game and of course we want our kids to look presentable
but more so is to show the pads and the helmets we do have numbers in the
neighborhood of one hundred and twenty two hundred and thirty kids but we've
also begin to see a decrease in that number as well we have more competition
Daytona has about three teams now one is a Pop Warner team they also have two
teams that are not under Pop Warner as you know the pop one we have a limit on
the weight to control any kind of injuries with these non-weighted teams
they don't have that and sometimes their fees are a lot less than ours because
some of the challenges and regulations but we have to meet they don't have to
meet those pop one and generalize seen anywhere from a two to five percent
decrease over the last five years and we also experiencing that as well so we're
trying to do things a little differently to bring more kids out especially for
the mature side but the football is really important I played football since
I was a kid all the way up to college and
the leadership skills and their relationships more importantly I develop
over those years it's very important so please take that into consideration as
well when you're looking at these increases that some of the costs we
experience from a football side just from the equipment upkeep and changes
thank you good evening Lauren valley from Port Orange volleyball ID you heard
my parents perspective I just wanted to give you some highlights and some other
things that I didn't hear expressed from some of our supporters tonight
r17 you they have made the gold bracket two out of three of their tournament so
far this season the 15 you is ranked as we said
mentioned earlier they're there in the top 25 of the state of USA Volleyball
they've also been ranked topped anywhere from third to fifth place playing open
which is against the toughest competition not only in the state but
also in the country our 14 you has been placing in the gold in the silver
bracket they actually just won the silver bracket at a you Super Regionals
our 12 you first year all Port Orange residents they ranked high one the
silver bracket in our last tournament top eighth and gold in their first
tournament our co-sponsors us and our community sponsors we worked
tremendously together to offset the cost for our kids
volleyball is incredibly expensive I kind of feel like we're here tonight
because we keep here in fields and then the gym got pumped into a lot of this so
I understand both sides we do have to bring in more money to the city at the
same time we've always been very much willing to work with the the Parks and
Rec to find ways to do that we recently were just told now when we do host an
event we can't charge admissions as one of the dad said we drove all the way out
to Orlando and he's paying $10 a day since we weren't able to do that there
was some I guess research with the echo grant now we're able to do that I would
propose kid we host more than just two events in our contract I have no problem
you know giving that money back into the city that keeps us and my family and all
of our players from having to go to Orlando into Jacksonville and we'll be
actually going to Georgia here in April to
go to Big South to a qualifier those events we can't shy away from because we
do have some teams that do compete against some of the best teams in the
nation and that's where we find them but some of our local and regional teams
that would be a huge savings to our family and also generate more revenue by
bringing in the Jacksonville Orlando teams to us and putting more money back
into our community we never have turned away a kid any kid that can't afford a
program per se we do still try to find a way to get training for them we look for
sponsorships for them we do whatever we can to help them we have kids that are
also playing beach volleyball we had about 36 kids playing Beach for
us last year we had some even in the top 10 ranked for us a volleyball as young
as seven and eight years old most of them are all Port Orange residents just
like we've met our residency requirement we don't have any current beach courts
that's something that we're working very you know hard towards they say we need
about 30 grand so we've got to do a lot more fundraising but those are other
things that would add to the rec programs we could bring beach volleyball
boys volleyball things we want to expand upon him thank you for your time yes
volleyball my name is Erin Greco I'm a mom with Port Orange volleyball I'm a
nurse in Port Orange as well served in the Army came back to Port Orange we
love it here and I just want to point out that one of the reasons why we love
it in Port Orange is the low crime rate our kids you know as they get older
they'll want to stay in Port Orange raise their families as well so if you
increase the cost of you know our kids playing for teams like Port Orange
volleyball it's for the single parents the you know a lot of the parents that
live in the community they're not going to be able to and I think by them
playing for these teams the crime rate will stay low they will get off the
streets get active in in sports and it's just a real
important integral aspect so just take that into consideration thank you okay
I'm looking or okay come on come on ball all roads are 607 powers having a poor
tarnish and as you all know I am running for District one what we're talking
about here is Port Orange infrastructure that everyone brings up and I'm gonna
keep this quick we must keep the prices within reach for the parents to keep our
youth all in the fields and off the streets thank you looking around anybody
else last call last last call okay back to us start this end this time Scott you
started at this end last time I remember great great comments great comments by
everybody everybody brings great great discussion to this topic so to clarify
my comment about the 50% residency thing my my feeling on that also has that be
with the low cost recovery so you've got a 50% residency requirement for pro for
a program or a partnership that yields back less than 10% recovery
one of the gentlemen Minister mentioned being in business you wouldn't do that
in business you wouldn't you wouldn't manufacture a product and sell it for
ten percent of what it cost you to manufacture the product other folks
talked about the investment in the children in the community I agree 100%
you know so right now that the taxpayer is making that investment over 90% so
we're talking about a recreation recovery and our for our recreational
programs that yield back a 30 percent cost recovery where our private
partnership grams or less than 10% and so that's
that's just out of balance that just doesn't work it's not right you know
what I'm saying and so that's that's like that's one issue a correlation with
the with the 50% is if we had a higher cost recovery rate than maybe the 50%
it's not so bad but it's we're at 50% and our cost recovery is less than than
10% I'm trying to get to 15 or 20 and 30% so that's just to clarify that
because I know a couple of you mentioned that and so I just wanted to clarify
that the connection with that we talked a couple of you mentioned budgets you're
right there's a lot about budgets somebody at the end of the day has to
pay for the facilities the maintenance the staff all those things in the last
the last budget year we had a tax increase and that tax increase included
things for Parks and Rec to be able to maintain facilities hire additional
staff all that kind of stuff so that investment is being made the council is
making that investment the taxpayers holistically are making that investment
we've been talking about for years the need to expand our Parks and Rec
infrastructure somebody's got to pay for it right it's not just gonna happen so
the the income the revenue is going to have to be acquired to be able to not
only maintain programs and facilities and organizations and all the things we
have now but if you want to expand upon that and build that into the future you
have to have a budget you have to have a plan of how you're going to do that I
don't know how you're going to have increased additional cost going up also
the need the desire to build new facilities which are going to require
more increased cost and operation and staff and yet continue to have a
partnership or partnerships that yield back such a low recovery rate with a
very low residency rate as well so the trick I think there is we're all just
trying to find the balance and everybody brings great points there's no question
you know if money wasn't an issue here none of us would be sitting here tonight
having this discussion but it all is going to come down to
how you set the fundus and you have to pay for these things and so that's the
balance and I think that's that's what counsel was trying to do is find the
balance so we can continue to move our programs and our facilities forward for
everybody that's using Parks and Rec and also so we can continue to look and how
do we move forward in the future just in general the investment you spoke about
the investment and how that correlates back to the benefit of the community and
lower crime rates I agree I think having more things for our youth to do and our
families to do and how they get involved in the community is it's it's part of
the soup recipe if you will right so it's great again it just all boils back
to how do you get there you still got to get there it's still gonna come down to
you know building new facilities building new gyms building bigger fields
more fields all these different types of things and so those costs are very real
you have to figure out how to get there and because I can tell you that tax
increases every year is not sustainable that's not gonna be a way to do it
that's just not gonna happen you can't you just can't continue to do
that we've we've fallen behind a little bit over the years we've been trying to
make some gradual catch-up and sometimes things don't always work out great as a
percentage and sometimes you're better off looking at them as a flat fee you
know and different things like that and you mentioned being in the numbers and
you're right there's a lot of numbers involved when you're when you're looking
at these types of issues so but I truly appreciate everybody's comments and
suggestions okay I too appreciate the comments and and everybody showing up
and and you know supporting and speaking on this but you know I tend to agree a
bit of the councilmen still doing it the current fee is four thousand dollars
annually for the fee and world and roughly five and a half percent
that's not sustainable trying to recoup 15% is going to raise the fees
significantly and we're still you know it there's still a huge variance as to
what were recoupment now it shouldn't be a hundred percent recouping because I
mean that just doesn't make sense but with the popularity of Port Orange where
it's 61 thousand roughly now which is bringing more kids in to do more
recreational programs and we still have to try to balance is the problem is
trying to balance the recreational use with the partnerships and and and make
it all work and I don't know how you do that Josh and them over there with the
scheduling it's got to just be crazy trying to get everybody scheduled and
just keeping track of that all it's just mind boggling but people mentioned you
know the tax rate and we did have a tax increase but if to my knowledge I think
at four for eight and some change we're still about the third third lowest maybe
in the county and you know our neighbors I don't know exactly what all the other
cities are charging for rec fees and I'm sure we're close in line or you know
fairly similar but they're also bringing in over two more Mills and we are there
South Daytona Daytona are well over six closer to seven and that's you know
that's not something where we're going or where we want to go trying to keep
everything affordable in the balance is the difficult part in this and try to
make it all work it's just very difficult to provide added programs
added infrastructure and and Scott's right how are you going to pay for it
where's the money coming from for either additional land or infrastructure or
time you can't you can't buy time so it this is a tough one
I agree it's a it's tough on y'all it's tough on us to chase
man mm-hmm well I echo I I appreciate also the comments in several you know
well-respected coaches come up longtime friends I've known for a long time you
know I and I understand that it's best as anybody about being investment of the
kids I've been coaching for a long time about 19 years now 10 years right here
in Port Orange coach at Spruce Creek I'm the current head basketball coach at
Spruce Creek high I've coached baseball there and I've coached volleyball that
was there as well and I grew up through this Brett Department I coached travel
ball competitive leagues in Augusta and Atlanta I completely understand the
situation and if I were in your position I'd be saying the same thing exactly as
you are I'd have been in the crowd and frankly as a dad who has his daughters
come up through here and one went to Puerto Rico and participates it's in my
best interest to not wave or to not raise any penis it's it would benefit me
it won't hurt me and I'm a paycheck to paycheck on those tax increase hurt me
big-time nevertheless I can't look at it from that perspective I have to look at
it from a budgetary fiscal responsible perspective I don't know you know I
don't know of any and again there and I agree there is no price tag on the
investment my issue is that can be said with any any fee waiver any reduction
that comes before us every time someone comes up and asked for a fee waiver or
reduction or not to increase something it would be an investment whether it be
an investment in their church investment in their business investment in their
nonprofit all sorts of great things question I've got to look at at the end
of the day is what is our duty what is our role at the local government our
local government's role is to provide Parks and Rec that's it it's not to
provide a competitive environment to prepare people for college it's not
I love it to be that's currently not a role we changed that that mindset then
we have a different direction and nobody and I don't believe you know with
respect that wanting to balance our books a little better would indicate
that we're against youth sports and you know my dad coached going back to 1967
right here in Volusia County a long time so nobody is more in favor of youth
sports I have to look at it from the percentage perspective as the city
government's role in what we're supposed to do how we're supposed to allocate our
funds and when it comes down to it I don't know of another city around that
does partnerships like this I just don't know of any there might be a few but I
just know that when I was in Atlanta coaching a you or gusta and I went to
City Hall and asked him to partner and subsidize my program at 90%
they'd laughed me out with that being said I'm still not willing to give up
our partnership but as councilman Stiltner pointed out and it was in the
presentation as well if our role is to provide Parks and Rec and our cost
recover rates 30 percent and a private organization is yielding in 10 percent
it's out of balance now I'm not interested in raising it up 60 percent
and pricing people out from the get-go but I think there has to be a balance if
we're going to partner up and that that's that's we're on that right now
councilman wiles go ahead jack now first of all I want to thank all the partners
who came out and met with us at the Parks and Rec Advisory Board they really
participated heavily and told us all the great things they
did in the community and certainly getting the girls and the boys the kids
off the street and bring them to a higher level is you can't really have a
a more satisfying feeling and doing that as a coach and as a team so certainly
appreciate all they do but as some of you said I think Scott particularly you
know what we were looking at was sustainability you know if we continue
down the path of where we were programs just going to fold
let me just we just couldn't do it so we're trying to inch it up slowly and I
think the partners that were there they I know this is painful you know any time
you raise fees it's painful but I think they understand it's going to have to be
ratcheted up at least aware the eventually where the Parks and Rec
participants pay it to 30% and I think that's something just counsel and in the
Parks and Rec Advisory Board will have to look at at some point again we're
gonna look at it again I think next next year but the whole point is if you think
about the $2,800 from a financial standpoint you know that the increase
you know based on the number of players all of these teams have if you break it
down from a financial standpoint you're really talking about the lowest number
of players that we have which is I think 273 players and Port Orange volleyball
and believe it's where you guys have how many yeah two seventy three seventy
seventy okay take seventy into the 2800 and that's what it's going to cost each
player per year so it's about what is that forty four forty bucks
right so about 40 bucks a player so you know
looking at 40 bucks of player annually that's what it really breaks down to so
that's what we're really talking about 2,800 dollars sounds like a lot of money
but when you break it down per players 40 bucks when you take the largest group
and break it down it's really only $30 per player so I mean I think parents to
get their kids to play at a higher level certainly I coach for 12 years I coach
you know competitive ball for a number of years with a pleasure fast pitch we
had to go out and raise money through sponsorships and we did that on a
regular basis the girls you know they went out and raised money and then you
know porks our parents subsidize where they could too so you know it can work
it's just going to take a little more work I think and we've got it guys I
think this is a good starting place the Port Orange volleyball you know we
talked about fields but we need to talk about the gym to which I think Fort Ord
volleyball brought up I think our gym rates are much higher
that our field rates but we're charging port orange volleyball Hill rates so
they're getting a break of about 25 about 75% of what the gym rate is so
they're already getting a large discount compared to the fields so just putting
everything in perspective I think this is a good first start first wipe edit
hoping that we don't lose any partners we certainly value everything you guys
do and certainly value you know teaching our kids here in Port Orange
particularly you know sports at a higher level so they can compete bring back
trophies there is one caveat to this I would like to see you guys do more
turning tournaments here in Port Orange because there is a huge economic impact
to that so if you can work it out where you can get some fuel time a part of
your time that you have and do tournaments you can generate a lot of
income have an economic impact to the city in and make some money
for the organization so you can do more travel and put the girls up in hotel
rooms and the guys up in hotel room so when you go play tournaments you can pay
that tournament fee and do a lot of things and you can pay this slight
increased but tournaments is the key most tournaments so thank you for all
you do and we appreciate appreciate your in 39 this is difficult for me for a lot
of reasons certainly I've been on the fields with my kids doing Pop Warner
with baseball and the like and it wasn't that long ago despite what some people
think with my impending birthday last year was probably the toughest from a
budgetary standpoint that I went through in years and a lot of that had to do
with the eleven million dollars that we spent on 1 hurricane the 8 million
dollars we spent on another hurricane and those blue giant holes in last
year's budget and yet somehow we wanted to at least hold the line on the
services that we provide across the board for our citizens not just Parks
and Rec Public Safety and the like all those things are important and this is
tough for me because I also recognize that while we need more cost
participation so we're not going back to the taxpayers one more time I just can't
do that after what we've done in the last couple years I also realized that
if we go too far with it we can break some people's backs so we have to be
very careful staying where we are was not the answer as far because it just
wasn't fiscally responsible for us but we have to consider the total impact of
these programs because quite frankly if those programs don't exist and we do
break their back those we still have to maintain those fields they we still own
them and we have absolutely yeah and that actually creates a cost for us so
that's a consideration as well this is a tough one for me
we have to be do this in a fashion that's going to be sustainable and we
have to do it in a fashion that's fair to the taxpayer we have to be fair to
the teams involved because we can't go too far no matter what our needs are I
don't want to be unfair to them but this is a terrific balancing act but I'm not
just doing this I want you all to know my consideration is goes beyond just
what the impact of these programs are on our kids and Parks and Rec is important
as that is I'm taking a look at the entire budgetary process the entire
impact on the community it all matters we can't just consider this one thing it
all matters and that and that it's very it's very difficult it's very tough we
have to balance that as a council and and that's what our responsibility is
any other comments council call it vote yes yes yes yes No
for one
resolution 19 - 10 authority to reserve and transfer 7.0 to federal wetland
mitigation Bank credits for reclaim Lakes projects motion to approve
resolution merited I clicked off applause yeah I did that was here we
also need the other motion and Robin signaling I know I got you
is the updated one on the website so yes to chase resolution the City Council the
city of Port Orange Volusia County Florida approving the resident
preservation and transfer of 7.18 federal weapon 703 I was point O 3
that's the correction area federal wetland mitigation Bank credits for the
reclaimed lakes project authorizing the mayor and city clerk to execute any and
all required documents on behalf of the city of Port Orange and providing for an
effective date who'd approve resolution 19 also I'm seeking a motion on the
approval of the conservation easement that is required by the permit for this
project we are at the tail end of the project now it began 17 short years ago
let me get a second on this motion
second that word no you need a second a motion now you can make this motion and
that is a motion to approve resolution 1910 which you covered excuse me
the one that says and to approve the conservation easement for the eighty
eight point two oh seven acres as required by permit number si J 2002 3473
mlh and those your amendment supposed to approve everything we wrote Margaret
that's your appended to the motion yes that's an amendment for the main motion
now second line that's a second to the amendment to the main motion Margaret
don't ever ask me that again please it was like it start over yes yes yes
is that not what we did I made both motions in drew second of motions
I made a motion to approve the first one and I made them they started jumping the
gun I stopped it so he can there's a second second that motion then Margaret
read what we are going to amend that with separate votes two separate motions
is that what you did is that which is that what your second or twenty I did
two separate motions okay so we have two two separate motions on the floor who's
presenting I will present on them okay please
we are wrapping up the reclaimed lady project as part of the final conditions
that were required in the permit as originally issued in 2002 we are
required to pass a resolution probably provided for the transfer mitigation
credits this is for wetland there is an impact to the wetlands we are preserving
eighty eight point - 207 acres and the conservation
easement will cover over that eighty eight point two oh seven acres to
achieve that protection of additional wetlands for the small amount of impact
those reclaimed lakes hat so we're kind of a give and take here to get this
project completed and so that's what the two motions are for tonight so we the
first motion was the transfer seven of 7.03 wetland mitigation credits in the
second motion was an execution to recording the conservation easement as
described that's correct okay and that sorry I just wanted to do
that to summarize and happy to answer all comments or questions where you want
to start I'm looking around and I'm not saying any of y'all jumping into the
park so with that would anyone here care to speak to this nobody out there
jumping into this pond either okay that comes back to us Council final comments
Jack anything I know thank you Shay's true no Scott call the roll yes I always
say we sent my apologies on the first motion to approve resolution
yes yes yes yes yes five Oh on the second motion in regards to the
conservation easement yes yes yes yes yes
city attorney no reports this evening city manager mayor council the actual
aerial presentations that are the actual rare actuarial reports are starting to
trickle in and it's been counsels request in the past that they enjoy
those reports and a council meeting however I noticed in the last one they
weren't as enjoyable as we thought they'd be so I offer up to you a couple
different ways to do that either bring them to Council and present them as we
have in the past provide you the full report with a summary to be read or
placed in the report for public record and you all can read them at your own at
your own at your own leisure or a a little out-of-the-box thinking I can
have them record the presentation and you all can watch it and everybody can
watch it online at their leisure up to you I look forward to whichever way you
prefer to do it personally I think that's too important for us to simply
have it reported to us on paper for us to read I think there has to be some
form of presentation and discussion at Council oh you guys wanted not required
but but I understand that you you're interested yeah what are your thoughts I
like having them here you like having the actuary yes Scott yeah I mean they
don't come that frequently so I mean I think I think it's just once a year yeah
okay did chase know I so go ahead and then I'll ask the following question I
think it's important to discuss anything needs to be discussed but I'm have it
here Jackie have a preference when would the date be that we would have Niger
trickling and then scheduling mop ornate it yeah yeah support it okay so my
following question is that the format seems to get a little bit deep were you
happy with the format last year if not I can give you the dates that they were
provided so you can watch them and or were they understandable to the point
where you want him in the same format would you like more of an executive
summary each one lasted we asked him to go 20 they lasted from 30 to 40 and by
glazed eyes in the audience it seemed like they were people were done in ten
so over to you for your thoughts on that
they've got to be able tighten up because all three of them took it in
three different directions yeah and that's that's difficult
so wave top summary of where we are where we're going and how we got there
we're getting the reports that we've got absolutely questions we can ask them
because we'll have those absolutely okay I think I said ten Oh Santana
we don't want 30 or 40 yeah I'll try to live in um to ten no and they'll go
fifteen and then then you all can ask the question yes got it and I'll try not
to put them all on the same agenda and it's hardly do yep okay secondly just to
put in a public record they we have gotten a lot of phone calls
about well there's been a lot of conversation about solicitation and
permits for solicitation the staffs looking into that for counsel there's
been a lot of discussion about the the traffic on Taylor Road as it relates to
school the queue if you will into Spruce Creek Elementary and to a lesser extent
but equally as important the high school I'll talk to Tim a little bit about what
our options are for for changing the lanes up they're not changing them but
but increasing the lanes but we're also talking with chief about parking in
subdivisions as a pickup point so so we'll bring that to you as well and the
last thing was the actuarial so well set that's all I had and guess one other
thing that Robin yeah it is but I'm gonna come to you for it now since but
I'm gonna do that at the very end City Council committee reports River to
CT video at a recent we had a meeting
Wednesday yeah thank you were you there a pretty big presentation about
roundabouts actually and how they are growing in popularity but what was
really interesting was the the incredible results in significant crash
data when they install these roundabouts and locations that have unusually high
amounts of vehicle crashes and fatalities so I don't know that we have
a lot of places in our in our city that fit those types of things but I think
you're going to start seeing a lot more of them around the state of Florida
associate traveling the state that'll probably
something you'll see on but pretty preemie presentation class also a
presentation on crash data in the in this particular region talking about the
top 20 crash locations for our d-o-t region and then how to utilize that data
for future funding for traffic safety and management programs so pretty
interesting stuff there a lot of good discussion a lot of good a lot of good
questions into that so okay general employees pension plan I talked about
that the last council meeting we have man that's right police pension plan
that's mine we had a meeting on February 19th so we're about five weeks past that
six weeks they had a very good fiscal year ending September thirtieth the net
rate of return was eight point five and then a very bad quarter from September
30th October 1st to December 31st where they lost about 3.4 million they were
down they took in 8.5 they were down eight point eight nine so the value on
December 31st was thirty five point four million roughly and on September 30th it
was thirty eight point six they lost roughly three point four million
however from january first nineteen to the the numbers as of to 2019
they've gotten back over two point eight million of the loss so the the net loss
for that plan was roughly about five hundred ninety thousand dollars and the
plan is still funded very well and everything's going good so that you know
there's ups and downs are coming and they're you know bound to happen but
when you look at a staggering law oh my god 3.4 million
well they got back to point eight in a short time so this is going but the plan
continues to to trend in the right direction and
it's still well-funded they're able to pay their bills and the rate of return
was lowered again the assumed rate of return for the upcoming year will be
seven point three five you know we they've come a long way because it was
eight five and then eight and then it's been ratcheting down as have all the
other plants have been ratcheting down the assumed rate of return to something
that's more achievable long-term so you know we're where the plant sits is a
roughly thirty right about thirty-eight million 30 point 1 million dollars right
now and they're roughly seventy percent funded which brings us to the final
point scheduling items all of you not all of you are gonna be able to be there
Saturday morning our you know the base yet now I'm going to throw out a
baseball Saturday morning and now take off the baseball season coincides with
Bike Week first time I miss my throwing hands I'll be at the Speedway I'll take
Drew's baseball you're laughing no okay council meeting scheduled we
normally meet on the third Tuesday of the month this month we are not because
we are going to be up in Tallahassee trying to bring back more money for a
float flood control project again this year and a rec project so we'll be up
there lobbying our well I should say Lobby not just our representatives but
all the representatives we need to make contact with so we will not meet again
until the fourth Tuesday of March which is three weeks from today which is the
26th of March
CRA s at five o'clock when his regular council we have regular council business
Jake how'd you do that about a mang okay we may set a record at that meeting yes
you you said you're gonna sit around here tonight okay so we're gonna
question anything else come before us or something
CRA meeting that's not a council meeting yes yeah okay just another hat you wear
we offer you got the job tell me about that we were drafted
anything else come before us this evening if not have a good night we'll
see you on three weeks
you