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Good afternoon.

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» Good afternoon.

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» I am Shondaanda Taylor and this is our

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planning commission work session agenda

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for Tuesday, March 3rd, 2026

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starting at 12:35

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in the city council conference room,

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sixth floor of city hall.

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» Dr. Russell.

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» All right, doc. And I'm going to for the

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rest I'm going to defer to Dr. Russell.

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» Good afternoon. Uh and thank you. We

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have one agenda item this afternoon. Um

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and it is a use permit application. Mr.

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Bill Landfair is going to provide the uh

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staff report for that uh item. And then

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we're going to follow that with an uh

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brief review of our agenda items for our

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board of zoning appeals meeting um

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uh for March 25th. And then we're going

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to provide a project update for our

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comprehensive planning projects for the

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department. Mr. Landfair, principal

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planner.

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» Thank you, Dr. Russell. Good afternoon,

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planning commissioners.

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» Good afternoon.

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» Bill Lanfair, principal planner with the

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city of Portsouth planning department.

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The application before you today is a

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request for a use permit for the

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development of three townhouse units on

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approximately. 61 acres located at 531

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Edward Street in the multifamily urban

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residential zoning district.

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The subject property is located adjacent

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to the Southside Gardens and Portide

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Manor multifamily neighborhoods and is

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also near the Port Center commercial

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park.

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The property is vacant, measuring

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approximately 75 ft in length and 121 ft

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in depth for a total of 9,075

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square ft or.21 acres. It's located

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within the AE8 special flood hazard area

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and the resource management area of the

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Chesapeake Bay preservation area.

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The surrounding neighborhood is

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characterized by a mix of residential,

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commercial, industrial, and

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institutional land uses all within two

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blocks of the subject property.

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To the north and west, there are

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multifamily developments containing town

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houses, condominiums, and apartments

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zoned multifamily urban residential.

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To the east and south are detached

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single family residences also zone

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multifamily urban residential.

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Additionally, two family and three to

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four family dwellings can be found

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within about one block of the subject

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property.

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The applicant is proposing to subdivide

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the property into three townhouse lots.

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Two will be end units 3,449

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square ft in size and one will be an

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interior lot 2,178

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square ft in size. Each townhouse will

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measure 18 ft in width and 30 ft in

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depth providing 1556 square ft of living

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area. Each dwelling will have a driveway

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accommodating two off- streetet vehicle

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parking spaces which satisfies the

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requirement for the use.

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Each unit will also include a covered

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front porch and a seconds story rear

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balcony. The submitted elevations and

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conceptual plans are incorporated into

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the conditions of approval for the use

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permit to ensure substantial conformity

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with the recommended design standards.

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Staff is recommending approval of the

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applicant's request with the recommended

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conditions. The proposed residential use

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will be consistent with the overall

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intent and policies of the city's build

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one portsmith comprehensive plan and the

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citywide strategic housing plan

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particularly relating to improved

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housing quality and the provision of

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mixed income housing. The development

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will be appropriate at this location. It

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provides compatible infill that improves

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the appearance of the property and has

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an architectural design that will

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complement the surrounding area. The

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planning department has not received any

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public comments. This concludes my

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presentation and I'll now stand by for

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any questions.

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» Commissioner is there any questions? No.

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Okay. Thank you.

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All right.

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» All right.

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» The next agenda items um will be

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presented by Mr. Travon Boon, our zone

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administrator, and he's going to review

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the uh board of zoning appeals agenda

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items that will be considered on March

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25th.

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» Um good afternoon, commissioners. I say

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that I am Son, zoning administrator for

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the city of Portsouth. Um there are five

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cases to be heard before the board of

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voting appeals on March the 25th um at

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our BCA meeting. Um those items include

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1404 Center Avenue. Um they are

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requesting a special exception to

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authorize the reduction of the minimum

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minimum required side yard setback from

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7 ft to 3 ft and that's in order to

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construct a detached single family

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dwelling on a narrow lot. Um the next

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item that we have is 316 High Street and

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also 330 County Street. Um both are

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requesting a special exception to

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authorize a residential ground floor

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conversion in accordance with section

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40.2-535

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subsection B subsection 2.

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The next item that we have is 822

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Garfield Street. They are requesting a

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variance in or in accord in in

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accordance excuse me with zoning

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ordinance section 40.2534

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subsection B subsection 6 to allow for a

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deviation from the provisions of the

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city code chapter 14.1 and the flood

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protection area. And the last item that

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we have is 1204 airline boulevard and

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they're also requesting a variance to

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reduce the side yard setbacks

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requirements from 20 ft to 14 ft. and

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they are all the items that we have by

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our March the 25th meeting for the board

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of zoning appeals.

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» Commissioners, the um code of Virginia

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requires that um we share with the

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planning commission those agenda items

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for our board of zoning appeals meeting

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in the event that you have comments that

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you would like for us to uh share with

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board members or appear uh before the

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board during their deliberations.

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Okay, Madam Chair, that concludes the

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formal agenda items for the meeting. I

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do have an update on our planning

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projects if I may share that with

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commissioners. Okay,

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» Miss Jackson. Mrs. Jackson.

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Thank you.

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Thank you.

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» Thank you.

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Thank you.

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I was hoping you save one for me. So

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anyway,

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» Thank you.

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Members of the commission, I um what you

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uh traditionally see from um our agenda

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items monthtomonth, you'll see resoning

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applications, you'll see use permit

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applications. Occasionally um over the

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the 24 months that I have been on board,

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you've seen a couple of zoning ordinance

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text amendments, but I thought as we

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were deliberating amongst our team

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members uh about project assignments and

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priorities of projects that it would be

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beneficial to share with the

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commissioners the comprehensive planning

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projects or the long-term planning

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projects that we're working on and then

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to give you some status information

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about those projects. I also think that

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it's um

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prudent to share this information with

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you because we often get requests. I

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received a request this morning from a

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citizen that made an appointment to

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speak to me about things that they think

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we ought to be involved in and put on

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our list of priorities. Um and so uh the

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first item is the historic uh district

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design guidelines review. Mr. Bill

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Landfair uh coordinates and supports

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both our uh uh historic preservation

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commiss commission and our uh DDC our

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our downtown design um commission. And

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what we have found um is that the design

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guidelines for both districts really

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don't take advantage of some of the new

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opportunities for materials um that are

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more costly. uh and more effective um in

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terms of um uh energy efficiency and

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other efficiencies. Um and because

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they're not in the guidelines, they are

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not ready opportunities for property

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owners to use. So take for example slate

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roofing. They're composite materials

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that emulate that so that from the

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untrained eye, they're

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indistinguishable, especially if you're

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looking at it from the ground level. and

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our design guidelines don't um currently

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permit that. Additionally, for window

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treatments, composite window treatments

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that resemble wood material um that

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would be appropriate. Our design

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guidelines in many instances don't

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permit. And so um for at least a year uh

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I have u been party to discussions about

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when are we going to update the historic

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uh preservation district uh design

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guidelines and we are undertaking that

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effort as we speak and so we want you to

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be aware of that. In addition to um the

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materials, we want to review the

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administrative

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um

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allowances that would permit uh staff to

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review and approve

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uh work within our historic districts

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and issue a certificate of occupancy

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without having to go through board

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review. And the reason why that's

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important is in in most instances it

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time is money. And if we can get a

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project to construction four weeks

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faster or eight weeks faster, we are um

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uh improving the outcome from the

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developer or the property owner just by

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the nature of uh saving time and saving

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money.

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We've talked a lot about the link

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district and uh you most recently

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considered amendments to the uh

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Portsmith zoning ordinance uh regarding

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adoption of provisions um of the

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ordinance to implement the

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recommendations of the innovation plan.

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You will recall that we propose that we

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do that in two phases. Um that we put

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forth those prescriptive recommendations

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that are in the plan and we follow that

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effort with a stakeholder engagement

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process so that we readress some of the

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design guidelines that uh are outlined

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in the innovation plan to model um some

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of the observations that we've made in

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other areas. main street downtown areas

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that have reinvented themselves. Um that

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effort where we are is developing or

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identifying stakeholders who would be

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involved in that process. Uh we have

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intentionally sought to observe the

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stakeholder engagement process around

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the Crawford Bay um

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um uh stakeholder public engagement

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efforts that have just includ concluded

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and and I'll share with you that um I

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actually registered as a participant uh

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in the um Porsmith um it was on our the

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Porsche website and I just marveled how

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that uh the updates for real time for

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both of the community engagement efforts

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uh were sent to me by text message, by

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email uh and by phone. So, it would have

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been impossible to forget uh that both

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of those activities were occurring and

281
00:12:48,079 --> 00:12:52,720
then what we were being asked to do as

282
00:12:51,120 --> 00:12:54,880
stakeholders

283
00:12:52,720 --> 00:12:57,360
uh in the process in in our

284
00:12:54,880 --> 00:13:01,279
participation. And so we're going to as

285
00:12:57,360 --> 00:13:03,120
closely as possible mimic that process

286
00:13:01,279 --> 00:13:06,000
uh in the development of the link

287
00:13:03,120 --> 00:13:10,880
district design guidelines.

288
00:13:06,000 --> 00:13:12,240
So our short-term rental ordinance, we

289
00:13:10,880 --> 00:13:13,839
don't know if we presented this to the

290
00:13:12,240 --> 00:13:17,200
planning commission or not, but in

291
00:13:13,839 --> 00:13:20,560
September we did present to uh the city

292
00:13:17,200 --> 00:13:22,480
council in a work session uh information

293
00:13:20,560 --> 00:13:23,839
about our short-term rental ordinance

294
00:13:22,480 --> 00:13:26,000
and the provisions of the code of

295
00:13:23,839 --> 00:13:30,880
Virginia. And so just in a quick

296
00:13:26,000 --> 00:13:33,440
summary, um the code permits by right uh

297
00:13:30,880 --> 00:13:36,560
a property owner to use their property

298
00:13:33,440 --> 00:13:38,880
for short-term rentals as long as they

299
00:13:36,560 --> 00:13:41,519
are residing in the property at least

300
00:13:38,880 --> 00:13:43,200
50% of the time. Okay? So that could

301
00:13:41,519 --> 00:13:44,639
mean to, you know, if you take six

302
00:13:43,200 --> 00:13:46,480
months out of the year, say they they're

303
00:13:44,639 --> 00:13:48,079
living in the property six months and

304
00:13:46,480 --> 00:13:50,399
then they're using it as a short-term

305
00:13:48,079 --> 00:13:54,079
rental six months or they're residing at

306
00:13:50,399 --> 00:13:56,639
the in the property at the same time or

307
00:13:54,079 --> 00:14:01,279
portion of the time that it is also um

308
00:13:56,639 --> 00:14:04,959
being leased as a short-term rental. Um

309
00:14:01,279 --> 00:14:07,120
we had committed to um well we have

310
00:14:04,959 --> 00:14:10,000
committed to to have this process

311
00:14:07,120 --> 00:14:13,040
complete by summer 2026.

312
00:14:10,000 --> 00:14:16,720
Um the the

313
00:14:13,040 --> 00:14:18,240
challenge with this one is that the the

314
00:14:16,720 --> 00:14:20,800
stakeholders aren't readily

315
00:14:18,240 --> 00:14:23,360
identifiable, you know, because I mean

316
00:14:20,800 --> 00:14:27,040
in general they're property owners. Uh

317
00:14:23,360 --> 00:14:29,680
we think that the um the uh real estate

318
00:14:27,040 --> 00:14:31,760
brokerage industry would would also be

319
00:14:29,680 --> 00:14:32,959
stakeholders uh involved in this

320
00:14:31,760 --> 00:14:35,120
process.

321
00:14:32,959 --> 00:14:37,600
uh property managers. There are all

322
00:14:35,120 --> 00:14:40,560
kinds of uh levels of expertise that we

323
00:14:37,600 --> 00:14:43,199
want to bring to the table in uh vetting

324
00:14:40,560 --> 00:14:45,920
and developing an ordinance uh for

325
00:14:43,199 --> 00:14:49,199
short-term rentals. Uh I noticed over

326
00:14:45,920 --> 00:14:51,440
the weekend um

327
00:14:49,199 --> 00:14:53,760
a community is very different from from

328
00:14:51,440 --> 00:14:55,440
Portmith. Uh but it's the town of

329
00:14:53,760 --> 00:14:58,000
Smithville. There's an article that said

330
00:14:55,440 --> 00:15:00,240
they have very few uh short-term rentals

331
00:14:58,000 --> 00:15:04,320
and their ordinance only requires the

332
00:15:00,240 --> 00:15:07,360
registration um of the uh property as a

333
00:15:04,320 --> 00:15:11,680
short-term rental and uh a business

334
00:15:07,360 --> 00:15:13,279
license. And so uh we are uh also

335
00:15:11,680 --> 00:15:15,360
responsible for benchmarking and and

336
00:15:13,279 --> 00:15:16,959
just finding out you know what what our

337
00:15:15,360 --> 00:15:19,680
neighboring localities are doing and

338
00:15:16,959 --> 00:15:22,800
what's working uh what's not working and

339
00:15:19,680 --> 00:15:26,399
then try to launch our ordinance process

340
00:15:22,800 --> 00:15:28,800
in a way that avoids those uh regulatory

341
00:15:26,399 --> 00:15:30,639
practices that that did not work for our

342
00:15:28,800 --> 00:15:34,720
neighbors.

343
00:15:30,639 --> 00:15:36,800
Uh comprehensive plan update. So we did

344
00:15:34,720 --> 00:15:38,639
an audit of the comprehensive plan that

345
00:15:36,800 --> 00:15:42,639
we presented to the PL our planning

346
00:15:38,639 --> 00:15:45,600
commissioners and council. Uh we have

347
00:15:42,639 --> 00:15:48,560
actually out on EVA which is the state's

348
00:15:45,600 --> 00:15:50,720
uh procurement website uh a request for

349
00:15:48,560 --> 00:15:53,360
proposals where we're seeking consultant

350
00:15:50,720 --> 00:15:56,160
support to help us in the development of

351
00:15:53,360 --> 00:15:59,040
our 2040 comprehensive plan. We

352
00:15:56,160 --> 00:16:04,240
anticipate that that is going to be uh

353
00:15:59,040 --> 00:16:07,279
about a a a 24 to 30month effort. Uh we

354
00:16:04,240 --> 00:16:08,880
are uh well aware of the best practices

355
00:16:07,279 --> 00:16:11,120
uh Commissioner Melvin that you have

356
00:16:08,880 --> 00:16:14,000
asked us to consider uh in the

357
00:16:11,120 --> 00:16:16,399
development of that plan. Along the way,

358
00:16:14,000 --> 00:16:19,759
you will uh as commissioners will

359
00:16:16,399 --> 00:16:23,040
receive periodic reports uh on the

360
00:16:19,759 --> 00:16:24,480
status of our plan development uh as

361
00:16:23,040 --> 00:16:28,399
well as information about our

362
00:16:24,480 --> 00:16:30,560
stakeholder and public engagement um uh

363
00:16:28,399 --> 00:16:34,240
activities so that you can participate

364
00:16:30,560 --> 00:16:36,160
if you'd like. And then the last item um

365
00:16:34,240 --> 00:16:39,920
we should mark that as complete. We did

366
00:16:36,160 --> 00:16:42,720
a overhaul of our Chesapeake Bay

367
00:16:39,920 --> 00:16:45,440
uh preservation district ordinance uh

368
00:16:42,720 --> 00:16:48,720
and uh reaffirmation of the maps

369
00:16:45,440 --> 00:16:51,600
designating our RPA, RMA

370
00:16:48,720 --> 00:16:54,240
um and intensely developed area features

371
00:16:51,600 --> 00:16:56,000
uh on our map. And so just want um

372
00:16:54,240 --> 00:16:58,639
commissioners to be aware, you know, in

373
00:16:56,000 --> 00:17:00,480
tandem as we're processing these uh land

374
00:16:58,639 --> 00:17:02,399
use applications and our site plans and

375
00:17:00,480 --> 00:17:04,720
our subdivisions and supporting our five

376
00:17:02,399 --> 00:17:07,679
boards and commissions, we are also

377
00:17:04,720 --> 00:17:14,799
working on those long-term projects that

378
00:17:07,679 --> 00:17:17,600
really um will change the uh physical um

379
00:17:14,799 --> 00:17:20,079
appearance, the physical uh plant of the

380
00:17:17,600 --> 00:17:21,760
community. Uh and those efforts take

381
00:17:20,079 --> 00:17:23,360
time.

382
00:17:21,760 --> 00:17:26,160
I'm happy to answer. I'm looking at this

383
00:17:23,360 --> 00:17:28,559
is usually y'all are surprised. So, I

384
00:17:26,160 --> 00:17:30,160
have an audience of three today.

385
00:17:28,559 --> 00:17:31,679
» Do you have any questions? I'd be more

386
00:17:30,160 --> 00:17:34,960
than happy to answer them.

387
00:17:31,679 --> 00:17:37,440
» Um I think it's just one that is not on

388
00:17:34,960 --> 00:17:39,440
this sheet, but it's up there. The code

389
00:17:37,440 --> 00:17:41,600
enforcement for entertainment venues.

390
00:17:39,440 --> 00:17:44,320
» We took that off. You know why? Cuz we

391
00:17:41,600 --> 00:17:46,320
we we are for the most part done with

392
00:17:44,320 --> 00:17:49,280
that. We have to tweak that ordinance

393
00:17:46,320 --> 00:17:51,360
that was adopted in August 2026.

394
00:17:49,280 --> 00:17:53,280
» Um

395
00:17:51,360 --> 00:17:55,440
relative to implementation because we

396
00:17:53,280 --> 00:17:58,880
had some some challenges that I I don't

397
00:17:55,440 --> 00:18:00,880
want to discuss um in public because I'd

398
00:17:58,880 --> 00:18:01,200
be identifying the specific properties.

399
00:18:00,880 --> 00:18:05,360
Okay.

400
00:18:01,200 --> 00:18:09,120
» Um but with respect to uh enforcement

401
00:18:05,360 --> 00:18:11,039
and um mitigation of of the the two

402
00:18:09,120 --> 00:18:13,039
properties that were a challenge, those

403
00:18:11,039 --> 00:18:13,840
issues were resolved on February 25th.

404
00:18:13,039 --> 00:18:16,840
» Yes.

405
00:18:13,840 --> 00:18:16,840
» Okay.

406
00:18:19,360 --> 00:18:25,280
I definitely like the historic district

407
00:18:21,600 --> 00:18:28,240
design guideline review. Thank you so

408
00:18:25,280 --> 00:18:31,120
much. Um I learned about that the hard

409
00:18:28,240 --> 00:18:33,120
way by actually going through it. Um but

410
00:18:31,120 --> 00:18:36,080
everybody was great, especially Phil and

411
00:18:33,120 --> 00:18:39,520
Miss Rhonda. Um, but I do like that it

412
00:18:36,080 --> 00:18:42,400
was uh even a thought um Sean I think

413
00:18:39,520 --> 00:18:46,160
his name is who is the president of uh

414
00:18:42,400 --> 00:18:47,760
the HPC to like once in a while have a

415
00:18:46,160 --> 00:18:50,400
meeting of the minds for everybody

416
00:18:47,760 --> 00:18:52,480
involved like from

417
00:18:50,400 --> 00:18:54,559
historical to planning commission to

418
00:18:52,480 --> 00:18:56,720
zoning just so that like we make sure

419
00:18:54,559 --> 00:18:59,840
we're all on one page about some of the

420
00:18:56,720 --> 00:19:03,200
changes that come down the pipeline. Um,

421
00:18:59,840 --> 00:19:05,760
I'm excited for the link district and

422
00:19:03,200 --> 00:19:10,080
short-term rental ordinance. That's

423
00:19:05,760 --> 00:19:12,240
going to be um a project. A project and

424
00:19:10,080 --> 00:19:13,840
a challenge, but I know you guys can get

425
00:19:12,240 --> 00:19:15,520
it done. So, I'm excited about

426
00:19:13,840 --> 00:19:16,080
everything that's on the list for the

427
00:19:15,520 --> 00:19:17,600
city.

428
00:19:16,080 --> 00:19:19,200
» Wonderful. Are you interested in being a

429
00:19:17,600 --> 00:19:20,160
stakeholder on any of those?

430
00:19:19,200 --> 00:19:21,039
» I can be.

431
00:19:20,160 --> 00:19:22,559
» Okay. Any all

432
00:19:21,039 --> 00:19:24,160
» Can be. So,

433
00:19:22,559 --> 00:19:25,280
» So

434
00:19:24,160 --> 00:19:25,919
» Maybe one or two.

435
00:19:25,280 --> 00:19:27,039
» Okay.

436
00:19:25,919 --> 00:19:28,000
» But I got you.

437
00:19:27,039 --> 00:19:30,080
» Thank you. Yeah, thank you for the

438
00:19:28,000 --> 00:19:32,080
update. I definitely interested being a

439
00:19:30,080 --> 00:19:35,039
stakeholder for the link district

440
00:19:32,080 --> 00:19:37,280
ordinance and the uh comprehensive plan.

441
00:19:35,039 --> 00:19:39,360
» Um, thank you for

442
00:19:37,280 --> 00:19:42,000
um considering my feedback for the

443
00:19:39,360 --> 00:19:43,520
comprehensive plan. I know uh doing a

444
00:19:42,000 --> 00:19:46,240
great job here with including smart

445
00:19:43,520 --> 00:19:48,080
goals which are very important. Um but

446
00:19:46,240 --> 00:19:50,640
also including like a capability matrix

447
00:19:48,080 --> 00:19:52,880
for each department will help out

448
00:19:50,640 --> 00:19:55,280
because you'll find yourself in the same

449
00:19:52,880 --> 00:19:58,640
predicament as last year with uh

450
00:19:55,280 --> 00:20:00,480
departments not um doing certain you

451
00:19:58,640 --> 00:20:02,080
know objectives cuz they just might not

452
00:20:00,480 --> 00:20:04,799
have the capability such as you know

453
00:20:02,080 --> 00:20:06,960
funding or the amount of people. So the

454
00:20:04,799 --> 00:20:08,720
capability matrix gives Mr. Carter the

455
00:20:06,960 --> 00:20:13,200
opportunity to see where each department

456
00:20:08,720 --> 00:20:15,280
is at and be able to fund or plan out so

457
00:20:13,200 --> 00:20:18,880
that they can reach that objective. So

458
00:20:15,280 --> 00:20:20,960
just just something to to note there so

459
00:20:18,880 --> 00:20:23,280
that we can

460
00:20:20,960 --> 00:20:25,440
show action with a comprehensive plan.

461
00:20:23,280 --> 00:20:30,320
» Okay. Can you help me with how is the

462
00:20:25,440 --> 00:20:32,799
capability metrics um different than uh

463
00:20:30,320 --> 00:20:35,520
a task an assignment?

464
00:20:32,799 --> 00:20:39,760
» Yeah. So you can um provide you can give

465
00:20:35,520 --> 00:20:42,799
any task right but if the department per

466
00:20:39,760 --> 00:20:44,559
se can't meet that task

467
00:20:42,799 --> 00:20:45,840
then it's just it's just out there it's

468
00:20:44,559 --> 00:20:48,720
not going to be done. So with the

469
00:20:45,840 --> 00:20:52,080
capability matrix matrix it shows you

470
00:20:48,720 --> 00:20:53,919
there's like a a taxonomy out there that

471
00:20:52,080 --> 00:20:55,760
shows you like uh from levels one to

472
00:20:53,919 --> 00:20:57,600
five

473
00:20:55,760 --> 00:21:00,640
um where you can meet at. And like

474
00:20:57,600 --> 00:21:02,240
usually typically when companies do this

475
00:21:00,640 --> 00:21:03,600
they want to be at level three or four.

476
00:21:02,240 --> 00:21:05,360
That means that their pro processes are

477
00:21:03,600 --> 00:21:07,200
in place. They have the right amount of

478
00:21:05,360 --> 00:21:09,120
people that can do the job. They have

479
00:21:07,200 --> 00:21:12,000
the funding so that they can meet that

480
00:21:09,120 --> 00:21:14,159
task. Now, if you're under level three,

481
00:21:12,000 --> 00:21:15,440
if you're at one or two, that means you

482
00:21:14,159 --> 00:21:16,480
don't have the processes in place, you

483
00:21:15,440 --> 00:21:18,480
don't have the funding, you don't have

484
00:21:16,480 --> 00:21:20,799
the people, so you can't meet that

485
00:21:18,480 --> 00:21:22,400
objective. And there's nothing to do

486
00:21:20,799 --> 00:21:24,159
with, you know, the department itself.

487
00:21:22,400 --> 00:21:25,760
It's just that there's some there's a

488
00:21:24,159 --> 00:21:28,880
shortage somewhere. And with the

489
00:21:25,760 --> 00:21:32,400
capability matrix, it gives you the city

490
00:21:28,880 --> 00:21:35,039
manager the um the ability to see like,

491
00:21:32,400 --> 00:21:37,760
okay, I see where my shortfalls are at

492
00:21:35,039 --> 00:21:41,200
now. I can uh strategically

493
00:21:37,760 --> 00:21:43,440
um allocate resources to that department

494
00:21:41,200 --> 00:21:46,080
so that they can meet that objective if

495
00:21:43,440 --> 00:21:47,919
that's your priority. So that's how

496
00:21:46,080 --> 00:21:49,760
capability matrix will will help out

497
00:21:47,919 --> 00:21:51,679
with the task. Because if you just have

498
00:21:49,760 --> 00:21:54,240
a task and smart goals, it's nice to

499
00:21:51,679 --> 00:21:55,840
have on paper,

500
00:21:54,240 --> 00:21:58,000
but you need the people, you need the

501
00:21:55,840 --> 00:22:01,280
funding, you need the processes in order

502
00:21:58,000 --> 00:22:04,000
to actually execute. And that's where I

503
00:22:01,280 --> 00:22:06,720
realized that a lot of, you know,

504
00:22:04,000 --> 00:22:08,400
companies uh go wrong is that they don't

505
00:22:06,720 --> 00:22:11,679
have the means to execute. I know we're

506
00:22:08,400 --> 00:22:13,760
in a resource constraint environment

507
00:22:11,679 --> 00:22:16,799
and this allows you to see on paper

508
00:22:13,760 --> 00:22:19,760
where we're at and then prioritize um

509
00:22:16,799 --> 00:22:22,080
based off of that. Right. So, you know,

510
00:22:19,760 --> 00:22:24,480
we always say like the the hard thing is

511
00:22:22,080 --> 00:22:26,640
not what you're going to do, it's what

512
00:22:24,480 --> 00:22:29,360
you're not going to do. And capability

513
00:22:26,640 --> 00:22:31,039
matrix helps you plan that. So,

514
00:22:29,360 --> 00:22:32,960
» Thank you.

515
00:22:31,039 --> 00:22:34,640
» All right, Madam Chair.

516
00:22:32,960 --> 00:22:36,000
» That completes the

517
00:22:34,640 --> 00:22:38,559
» I don't know if your other audience

518
00:22:36,000 --> 00:22:41,200
members have questions or comments. All

519
00:22:38,559 --> 00:22:44,440
right. This concludes our work session.

520
00:22:41,200 --> 00:22:44,440
Work session.

521
00:22:51,440 --> 00:22:55,679
Good afternoon, ladies and gentlemen. I

522
00:22:53,280 --> 00:22:57,840
would like to welcome you all to this

523
00:22:55,679 --> 00:23:01,280
very important meeting today, Tuesday,

524
00:22:57,840 --> 00:23:06,280
March 3rd, 2026 in the city of

525
00:23:01,280 --> 00:23:06,280
Portsmouth City Council Chambers.

526
00:23:09,679 --> 00:23:13,280
» Thank you, Madam Chairman.

527
00:23:11,440 --> 00:23:15,520
Commissioners, we will now have roll

528
00:23:13,280 --> 00:23:18,520
call. Please indicate your presence

529
00:23:15,520 --> 00:23:18,520
electronically.

530
00:23:21,360 --> 00:23:26,240
Four members of the planning commission

531
00:23:23,520 --> 00:23:29,200
are present. Commissioners, before you

532
00:23:26,240 --> 00:23:31,120
are the minutes of February 3rd, 2026

533
00:23:29,200 --> 00:23:35,480
public hearing. If there are any

534
00:23:31,120 --> 00:23:35,480
changes, we are in need of a motion.

535
00:23:37,919 --> 00:23:42,080
» I so move to approve.

536
00:23:40,559 --> 00:23:44,880
Second.

537
00:23:42,080 --> 00:23:46,400
We have a second and a motion,

538
00:23:44,880 --> 00:23:47,919
Madam Secretary.

539
00:23:46,400 --> 00:23:49,679
» Thank you, Madam Chairman. We have a

540
00:23:47,919 --> 00:23:52,960
motion and a second to approve the

541
00:23:49,679 --> 00:23:54,480
minutes from the February 3rd, 2026

542
00:23:52,960 --> 00:23:58,280
Planning Commission meeting, and you

543
00:23:54,480 --> 00:23:58,280
will be voting electronically.

544
00:24:01,360 --> 00:24:06,520
The minutes are approved by a vote of

545
00:24:03,520 --> 00:24:06,520
420.

546
00:24:09,760 --> 00:24:14,799
Announcements of future meetings and

547
00:24:12,320 --> 00:24:17,200
conferences.

548
00:24:14,799 --> 00:24:21,600
Our next scheduled work session is

549
00:24:17,200 --> 00:24:24,000
Tuesday, April the 7th, 2026 at 12:30

550
00:24:21,600 --> 00:24:27,039
p.m. City Council conference room

551
00:24:24,000 --> 00:24:29,840
followed by public hearing at 1:30 p.m.

552
00:24:27,039 --> 00:24:32,640
City Council Chamber. Planning

553
00:24:29,840 --> 00:24:35,200
Commission rules limit a speaker up to 5

554
00:24:32,640 --> 00:24:37,279
minutes to speak. We also ask that

555
00:24:35,200 --> 00:24:39,760
everyone please silence your cell phones

556
00:24:37,279 --> 00:24:42,559
at this time if you have not already

557
00:24:39,760 --> 00:24:45,279
done so. Items reviewed today will be

558
00:24:42,559 --> 00:24:48,960
presented to city council for action at

559
00:24:45,279 --> 00:24:52,720
their April the 14, 2026 public hearing

560
00:24:48,960 --> 00:24:55,720
or as otherwise noted. Our first item,

561
00:24:52,720 --> 00:24:55,720
UP-25-16

562
00:24:56,000 --> 00:25:01,760
West Kredo Community Housing Partners

563
00:24:59,600 --> 00:25:04,640
request a use permit to construct

564
00:25:01,760 --> 00:25:10,240
multifamily dwelling on approximately

565
00:25:04,640 --> 00:25:14,799
2.3 combined acres located at 2216

566
00:25:10,240 --> 00:25:18,400
and 2220 Wen Avenue in the multifamily

567
00:25:14,799 --> 00:25:20,640
urban residential URM zoning district.

568
00:25:18,400 --> 00:25:24,720
The properties are owned by Portsmouth

569
00:25:20,640 --> 00:25:29,520
Afton Square LP and are further

570
00:25:24,720 --> 00:25:32,799
identified as tax map 465 parcels 38 and

571
00:25:29,520 --> 00:25:35,520
39. The future land use map of the build

572
00:25:32,799 --> 00:25:38,000
one portsmith comprehensive plan

573
00:25:35,520 --> 00:25:40,080
designates this property for low to

574
00:25:38,000 --> 00:25:41,679
medium density single family

575
00:25:40,080 --> 00:25:44,799
residential.

576
00:25:41,679 --> 00:25:47,200
The staff coordinator is Bill Landfair.

577
00:25:44,799 --> 00:25:50,159
Will the applicant or representative for

578
00:25:47,200 --> 00:25:55,159
this application please come forward and

579
00:25:50,159 --> 00:25:55,159
present your application at this time?

580
00:25:56,640 --> 00:26:00,960
» Yeah, Miss Jackson, I think that was uh

581
00:25:59,039 --> 00:26:04,279
I don't think that was correct public

582
00:26:00,960 --> 00:26:04,279
hearing item.

583
00:26:15,200 --> 00:26:18,200
Huh?

584
00:26:23,520 --> 00:26:30,279
My apologies.

585
00:26:25,760 --> 00:26:30,279
The case is UP-26-01

586
00:26:30,799 --> 00:26:36,320
Oakton. TB Baker and T. Williams

587
00:26:34,400 --> 00:26:40,480
requests a use permit for the

588
00:26:36,320 --> 00:26:45,279
development of three townhouse units on

589
00:26:40,480 --> 00:26:47,840
approximately 0.21 acres located at 531

590
00:26:45,279 --> 00:26:51,279
Edward Street in the multif family urban

591
00:26:47,840 --> 00:26:54,720
residential URM zoning district. The

592
00:26:51,279 --> 00:26:58,880
property is further identified as tax

593
00:26:54,720 --> 00:27:00,720
map 39 parcel 51. The future land use

594
00:26:58,880 --> 00:27:03,360
map of the build on poresmith

595
00:27:00,720 --> 00:27:07,039
comprehensive plan designates this

596
00:27:03,360 --> 00:27:09,600
property for mixeduse employment.

597
00:27:07,039 --> 00:27:11,760
Will the applicant or the representative

598
00:27:09,600 --> 00:27:14,240
for this application please come forward

599
00:27:11,760 --> 00:27:17,240
and present your application at this

600
00:27:14,240 --> 00:27:17,240
time?

601
00:27:19,919 --> 00:27:23,120
Chairman Taylor, may I speak?

602
00:27:21,840 --> 00:27:25,279
» Sure.

603
00:27:23,120 --> 00:27:29,440
It appears that the applicant is not

604
00:27:25,279 --> 00:27:32,720
present, which gives us um one of of of

605
00:27:29,440 --> 00:27:35,120
two maybe three choices. We could wait

606
00:27:32,720 --> 00:27:38,080
uh a few minutes to see if the applicant

607
00:27:35,120 --> 00:27:40,960
is delayed by traffic or some other uh

608
00:27:38,080 --> 00:27:43,120
means and reach out to them um by phone.

609
00:27:40,960 --> 00:27:44,799
We could defer consideration of the item

610
00:27:43,120 --> 00:27:46,720
until your next planning commission

611
00:27:44,799 --> 00:27:48,400
meeting or in the absence of the

612
00:27:46,720 --> 00:27:50,240
applicant, the commission could always

613
00:27:48,400 --> 00:27:53,679
deny the request. I

614
00:27:50,240 --> 00:27:53,679
» Think we should defer

615
00:27:53,760 --> 00:27:59,919
or or as Mr. Miller has suggested al or

616
00:27:57,279 --> 00:28:01,200
approve

617
00:27:59,919 --> 00:28:03,440
» Uh do we want to give them the

618
00:28:01,200 --> 00:28:04,720
opportunity to get here?

619
00:28:03,440 --> 00:28:06,240
» Have we tried to

620
00:28:04,720 --> 00:28:09,240
» We can give them a few minutes.

621
00:28:06,240 --> 00:28:09,240
» Okay.

622
00:28:10,799 --> 00:28:15,520
» Take take a recess for five minutes.

623
00:28:14,000 --> 00:28:19,240
» Yes.

624
00:28:15,520 --> 00:28:19,240
Recess for five minutes.

625
00:28:19,520 --> 00:28:21,520
All

626
00:28:27,600 --> 00:28:31,399
right, we will resume.

627
00:28:33,919 --> 00:28:38,159
Okay.

628
00:28:36,320 --> 00:28:43,159
Uh, ladies and gentlemen, this is a

629
00:28:38,159 --> 00:28:43,159
public hearing on item 26-01.

630
00:28:44,000 --> 00:28:50,880
The applicant is not here.

631
00:28:47,679 --> 00:28:56,159
Commissioners, uh, Madame Chair Erson,

632
00:28:50,880 --> 00:28:59,360
we need a um motion and a second to for

633
00:28:56,159 --> 00:29:04,200
to defer. If that's your pleasure,

634
00:28:59,360 --> 00:29:04,200
» I so move to defer to our next meeting.

635
00:29:07,200 --> 00:29:08,480
» We need a second.

636
00:29:08,159 --> 00:29:12,120
» Second.

637
00:29:08,480 --> 00:29:12,120
» We're going to defer it.

638
00:29:14,000 --> 00:29:18,000
» Meeting.

639
00:29:16,000 --> 00:29:18,799
No, it's important that we defer to next

640
00:29:18,000 --> 00:29:20,000
meeting.

641
00:29:18,799 --> 00:29:22,559
» You say that

642
00:29:20,000 --> 00:29:24,720
» But the council said it's probably most

643
00:29:22,559 --> 00:29:26,960
important that we defer to next meeting.

644
00:29:24,720 --> 00:29:31,799
We were comparing to any other incident

645
00:29:26,960 --> 00:29:31,799
that this happened before. So

646
00:29:32,559 --> 00:29:37,120
» I think we should wait till they hear

647
00:29:34,080 --> 00:29:39,120
before we go. I think it would be more

648
00:29:37,120 --> 00:29:40,000
beautiful.

649
00:29:39,120 --> 00:29:41,440
» Second.

650
00:29:40,000 --> 00:29:43,440
» All right. We have a motion and a

651
00:29:41,440 --> 00:29:45,919
second.

652
00:29:43,440 --> 00:29:48,919
We have a motion and a second to defer

653
00:29:45,919 --> 00:29:48,919
UP-26-01

654
00:29:48,960 --> 00:29:53,080
and you will be voting electronically.

655
00:29:54,799 --> 00:30:00,200
This item is approved by a vote of 321.

656
00:30:04,000 --> 00:30:06,799
» No business.

657
00:30:05,039 --> 00:30:08,960
» All right. Madam Secretary, I believe

658
00:30:06,799 --> 00:30:09,520
that concludes our agenda for today. Is

659
00:30:08,960 --> 00:30:12,480
that correct?

660
00:30:09,520 --> 00:30:14,480
» That is correct. Madame Chairman, may I

661
00:30:12,480 --> 00:30:16,320
make a comment under director's

662
00:30:14,480 --> 00:30:16,960
comments, please?

663
00:30:16,320 --> 00:30:21,279
» Yes.

664
00:30:16,960 --> 00:30:23,200
» Okay. The um believe Miss Jackson, or it

665
00:30:21,279 --> 00:30:25,919
might already be in front of you, a QR

666
00:30:23,200 --> 00:30:28,000
code for the planning commissioner um

667
00:30:25,919 --> 00:30:30,640
satisfaction survey that we discussed

668
00:30:28,000 --> 00:30:32,640
last month. We would appreciate if

669
00:30:30,640 --> 00:30:35,360
commissioners would at this time or at

670
00:30:32,640 --> 00:30:37,520
some point within the next um couple of

671
00:30:35,360 --> 00:30:40,720
hours complete the survey just to

672
00:30:37,520 --> 00:30:44,159
provide feedback on um the staff report

673
00:30:40,720 --> 00:30:46,640
and your um how we've helped prepare you

674
00:30:44,159 --> 00:30:49,679
um for your deliberations regarding land

675
00:30:46,640 --> 00:30:52,159
use cases and we'll provide that um

676
00:30:49,679 --> 00:30:55,919
summary of your feedback and use this

677
00:30:52,159 --> 00:31:00,080
data set as the benchmark um for um how

678
00:30:55,919 --> 00:31:02,880
we have improved over time. Thank you.

679
00:31:00,080 --> 00:31:04,880
All right,

680
00:31:02,880 --> 00:31:07,880
» Commissioners. Will there be any further

681
00:31:04,880 --> 00:31:07,880
business?

682
00:31:08,159 --> 00:31:11,039
No. All

683
00:31:08,799 --> 00:31:12,720
» Right, Dr. Russell, is there any further

684
00:31:11,039 --> 00:31:15,440
business?

685
00:31:12,720 --> 00:31:19,279
All right. You're welcome. Hearing none,

686
00:31:15,440 --> 00:31:19,279
this meeting is now adjourned.