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Good afternoon. It is march the 29th at 5:00 and I call the board of supervisors of prince

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george county to session. Please call the roll.

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mrs. Waymack yes, mr. Hunter here, mr. Brown here.

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mr. Carmichael here. Mr. Webb, here.

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this is our budget work session.

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and we have a resolution for award of contract for janitorial services.

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good evening, madam chair. Board members, we as you are aware, the board awarded the contract to star commercial

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janitorial last week. One of the conditions included in the invitation for bid was that we receive a

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certification required certification for housekeeping with a particular institution.

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as part of our addendum, we did indicate that a comparable certification could be

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accepted and that certification was due within five days of the award notice.

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star janitorial cannot furnish that certification.

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they did furnish an alternate certification yesterday. However, it was not comparable to what was required in the invitation for bid.

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we did very recently receive a letter from the owner of star janitorial, which ms.

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jackson, our procurement officer, does have copies of that I can distribute to the board,

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but our staff recommendation is to award or to adopt a resolution deeming the low bidder

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non-responsive for failure to comply with that particular part of the ifb and to award to

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the number two, which was professional maintenance corporation.

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the amount is higher and the resolution contains the new amount and the new rates for the

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alternate sections. I'll let me grab a copy of that letter and distribute it to you.

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thank you, ma'am.

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the letter does indicate that he would not be able to obtain the certification of

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executive housekeeper by april one, and he does indicate that he has forwarded it to his

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legal team. But I think the ifb was pretty clear it was a requirement of of the contract

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award. Mr. Whitten might have suggestions or recommendations.

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the only thing I was going to add is that the county did not sign the contract. So it's not a fully executed contract at this point.

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and madam chair. Oh, go ahead mr. Webb. So can I assume going forward we're going to require this up front?

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yes, sir. Yes, sir. We've had a discussion internally that all of our solicitations should require the

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minimum documentation as part of the bid package.

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yes, sir. We've already had that discussion internally. This language was in the previous solicitation and it did not present an issue at that

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time. But we will adjust it. That's all I have. Madam chair, just to be honest with you, my concern.

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first that our meeting was a budget work session, and I understand that emergencies come

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up or certain things come up. I guess one of my concerns is, is it something that we have to do tonight?

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if not is why could this be something that would flow to our next business meeting, the

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first meeting in april? I do realize we're in a situation now where we probably don't have a contract.

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but could this board not couldn't this board authorize our interim county administrator to

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negotiate with our current vendor to carry over services until we address this?

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I'm just. We typically don't vote on things in a work session.

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work sessions are more informational, giving us the details into things to make other

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decisions. So when it comes to money, we've been trying real hard not to pass resolutions

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at a work session. Absolutely. We've tried to. I mean, a lot of people don't tune in to tune in to the public meetings.

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yeah, I don't want anybody to have looked at our agenda and said, oh, the board is having a budget work session tonight.

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and then later on they find out that we voted on several things that were business items

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where there may be people that are not paying attention tonight. It's just a perception thing.

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so I'm just I'm not that I'm one board member just raising my concern, that's all.

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the county administrator could negotiate with the current provider to continue services

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until the next board meeting if the board so desired.

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I'm an agreement since it's on the board, then. Well, it's up to you three.

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I'm an I'm an agreement with floyd. Yeah.

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[inaudible] everybody agreeable with that? I don't have a problem. As long as we keep some janitorial services however it's done.

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sounds like that's a consensus of the board. Okay, we will put this on your packet in your packet for april the 12th.

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april 12th. Yes, sir. Thank you. The next item is a discussion on health insurance for 2023.

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we have with us this evening mark browder from mark three our benefit consultant.

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he is going to walk you through our recent solicitation for health insurance.

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yes. Good evening.

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thank you for having me.

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okay, great. So to give everyone some background, anthem has changed their process for

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renewals. Historically, they have always given the county renewals in the february

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timeframe, which gives us plenty of time to respond or react if there is a challenge

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financially. Primarily, the challenge that we're going to face at any time would be

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around at least anthem's purposes would be the stop loss.

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and the stop loss insurance is there to protect high claimants.

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this year in the february timeframe, we didn't get the renewal from anthem administration

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but not stop loss. And then when we got the renewal, there was a significant transfer of risk to the county

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via what's referred to as a laser. A laser is a pooling level.

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in this case it was $650,000 for one individual.

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it was substantially higher than what the pooling level is for all the other participants

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that are covered under the plan. So essentially what it did was it put an extra half a million dollar liability on the

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county, which had a dramatic increase on the expected renewal.

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so the plan was bid. Anthem's philosophical change was part of that process, and then the school system was

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contemplating a possible separation from the county. So there was a lot of things going on that prompted a public bid.

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in that public bid, we received response from anthem local choice, which is administered

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by anthem, cigna, and optimum.

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there's just a couple of points that I want to place in front of you on this slide.

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so this is how we track the claims for both plans, the traditional plan and the hdhp

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plan. In the bottom, you're going to see a couple of numbers.

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one is going to say 165.5% and this is for the 2021 plan year.

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there was a dramatic increase in claims, a 65% increase in claims compared to the prior

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year. And this was high claimant driven as a part of that anthem, took a financial bath

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for every dollar of premium that was paid by the county. The county received back in reimbursement.

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so $7.50, that's 751% loss ratio essentially tells you that anthem paid out a

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significantly higher amount, which was $1.1 million in reimbursements to the county

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compared to the premium that it collected. And that was for high claimants.

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the plan stayed at a breakeven position. So financially the county was in good shape.

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but anthem took a bath. In the current plan year that we have, claims are only up about 11%, but that was on top

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of the 65% increase. So again, it's high claimant driven and anthem continues to to lose money in the process

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of providing this risk insurance called stop loss insurance.

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so an increase was anticipated.

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but part of the challenge that's going on with anthem is there has been a change at the

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top, at the leadership on the stop loss unit, and they're interested in riding the ship,

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but they're also putting their customers in a difficult financial position.

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hence the laser that we got at the renewal. So we bid the plan.

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in the process of the best and final responses, anthem removed that extra $500,000 of

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liability or that $630,000 laser which brought them back into a competitive position.

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there was still a significant increase in the fixed cost. Stop loss went up pretty dramatically by over double, but that is easily understood when

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one takes into consideration the losses that they've had.

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the stop loss renewal that we have now is firm. Optima also responded, but they did not provide us with a firm stop loss quote, which

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basically means that the response has all kinds of risks to the county, that they can

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change that number with additional claims so they were not considered.

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out of the gate cigna was extremely competitive. They provided fee holidays and implementation credits and wellness dollars.

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but in the end, it's a difficult it's difficult to be to have a compelling reason to make

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a change. So in the end, so this is our typical renewal expectation.

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if the county remained with anthem, there wouldn't be any change in budgetary allocation

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that we have today. From a fixed cost perspective, there's only about $29,000 of difference between cigna and

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anthem and a $3.1 million plan. That's really pennies, quite honestly.

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so if you stay with anthem, there's no change in funding. If you move to cigna, there would be no change in funding.

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but then you have the challenge of changes in pharmacy formulary, you have potential

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changes in physicians. So you've got disruption that would be potentially challenging for the employees that are

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covered by the plan and their families. The the response from local choice was an increase over funding of current funding of

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$450,000. It's always interesting to see what a fully insured response would look like

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relative to your current arrangement, where you buy risk insurance, you buy, you pay

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anthem to administer your plan. You're essentially self funded with that protection of stop loss.

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and almost inevitably, we've never seen a situation where a fully insured contract was

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more competitive than a self funded contract. So what you have been doing from a business perspective is the most efficient way to fund

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your health insurance. Can I make one comment, sir?

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yes, sir. Yes, sir. How long have we been with anthem?

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just a fifth. 15 years? 15. We've been with anthem for a very long time.

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however, there was a period of maybe 3 to 4 years where the county did break with anthem

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and go with cigna for a period of time. My comment is you said they took a bath.

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correct. Last year in 2021. The years prior to that, I could pull the data up.

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maybe not tonight, but would our argument be they made money every single year and then

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they get hit one time and then they want to penalize the client because they had one bad

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year out of 15. It's actually been two years, but we can look at the data and get that.

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just a comment. Sure. Understood. Thank you.

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so based on the best and final offer with anthem eliminating that liability, we still

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have serious concerns about the way that anthem is renewing. We do have a commitment for a on time renewal next year, so we won't be put into a corner

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where we're going to be in the march time frame trying to figure out exactly what the

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right solution is. This was a public bid, of course.

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anthem and cigna were essentially on top of each other from a cost perspective.

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as I mentioned earlier, the potential for disruption to the employees and the membership,

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both on the medication side and potentially on the provider side, can present a

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challenge. We do recommend that the county remain with anthem we'll continue to monitor

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anthem as a partner for the county. And if we see anything that is of concern, we'll have a conversation with the staff to

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look at the direction that we'll go. Questions?

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sir, what's your state statement at the end right there, referencing about hope they would change their philosophy of late renewal notices.

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what's that entail? Yeah. So this year we usually get it in february.

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we actually got it in march. The reason why february is an important date is because we have to fit within the budget

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cycle, and they're doing this across the entire state of virginia.

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so they're and the reason for a insurer of stop loss to wait longer so that they can get

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more data and feel more comfortable about the financial position.

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what anthem has transitioned from is a typically you'll see the insurers anthem, cigna,

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united, aetna will provide renewals at an earlier time frame than the independent

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insurers. So you'll have insurers like hcc and optum and others that you won't see a firm

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renewal until about 45 days prior to the renewal. So the philosophical change is the person that's at the top of anthem came from that

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traditional stop loss carrier market where they deliver renewals 45 days in advance,

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which doesn't work from a budgetary standpoint for the county. And so you've had a leadership change.

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so therefore they're trying to drag the renewals later into the year, which budgetary

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doesn't work for y'all at all. It also hampers our ability to do a public bid if the renewal is significantly high.

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that's key you know we would not have sufficient time to do a bid as mark indicated

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earlier, they have indicated they would give us a renewal in february next renewal.

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so at least for one more year we will get a timely renewal and hopefully that will become

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the philosophical norm again. Okay. All right. Thank you, madam chair.

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I have a couple of questions. So what I'm what I'm hearing is anthem's plan is the same as what we have today.

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affirmative, except for the school probably will not be a part of that plan, right?

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that's correct. And we still would be offering two options, the high deductible and the

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ppo. Correct. To the point of service plan? Yes, sir. Okay.

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all right. I just want to just verify those things. Thank you. Yes, sir.

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any other questions? No, ma'am. I'm good. All right.

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thank you, sir. Thank you.

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we have an updated assessed real property value.

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yes, ma'am. Good evening again, madam chair.

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board members. I'm going to flip over to a different powerpoint.

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so that's okay. No problem. This is a main powerpoint.

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and at one point during this presentation, I'm going to shift to spreadsheets.

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but of course, [inaudible] provided you with an update on on the renewal, and we are

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scheduled to bring that to you at your april 12th meeting with the recommendation to

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renew with anthem health and voluntary vision by up.

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we will be also recommending a renewal with delta dental.

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I'm going to talk a little bit about the budget impact.

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we had placed a 10% increase in the budget as a placeholder with the solicitation that

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was done. We actually can leave our rates where they are today, which means a drop from

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the the budget that was introduced on the 23rd or the 22nd.

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and now based on this new information that we finalized with mark three just yesterday,

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that was a stopgap that the well, they did finalize the entire renewal with the stop loss

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and they removed the laser, which was very critical for us.

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otherwise, we may have very different recommendation for you tonight and on april 12th.

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but based on the renewal numbers that mr.

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browder just presented, we can actually take out that 10% increase placeholder for the fy

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23 budget. We feel comfortable in what we have budgeted today at the same rates, our claims

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experience and the fixed costs that anthem provided.

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so so what that means is the budget that mr.

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stoke presented to you would drop in total by $289,000.

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the general fund part of that is $255,000.

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so there are some minimal impacts to the other funds, economic development and tourism $65

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. $2,096 reduction. Our cja would drop by just under $14,000, which would mean would mean our reduction in

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our local transfer to our cja as well as some savings to hopewell and surrey.

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utilities would also of course see a drop and the budgeted health insurance for their

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their enterprise fund employees of just over $18,000.

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okay. Questions on that? Yeah, I have a I have a question and I get where you're coming from with this.

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and I'm I'm just going to ask this question, though, even though our rates are holding

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and we've got that $289,000 there, right?

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yes, sir. Would we be better off to to tuck that to the side.

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I'd say whether that's in contingency or whatever, in case we get part of the way through

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the year and our claims are exceeding expectations, then we still have some monies there

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to work with without having to pull it from somewhere.

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and I'm just and that's exactly what happened when when we reduce the health insurance

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line items and all of the general fund departments, your contingency in theory, would

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increase. Would increase. Yes, sir. Okay. All right. True. Because, you know, your budgeted revenues are budgeted revenues at this point.

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yes, ma'am. Okay. Thank you. Yeah. And that's that's also going to be another point.

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yes. A little bit later in the discussion. Right. So we have the savings, which technically becomes a resource.

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right. So so just just to make you aware, it's going to hit all of the funds, tourism and

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economic development. We would shift that to contingency.

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our cja we would need to lower that budget because it's state grant funded and funded by

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00:23:18,920 --> 00:23:22,420
[inaudible] contributions. Utilities we would lower lower those expenditures and in theory either put it to

205
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contingency or use it on other needs. The next slide, it's not specifically on your agenda, but we thought it was important to

206
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mention it to you this evening. Are there any other questions on the health insurance or the reduction before I move on

207
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to the next slide? Does anything that mr.

208
00:23:52,260 --> 00:23:52,260
brown served on that o&m, the creative workforce.

209
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the workforce does anything in that reflect does anybody there get insurance through us

210
00:24:05,340 --> 00:24:08,610
or? No, sir. Disregard. Sir, thank you. I think they're part of plater crater planning

211
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retirement. Okay.

212
00:24:17,050 --> 00:24:17,050
so, so as we were discussing the non public safety employees being placed on steps, we

213
00:24:24,640 --> 00:24:24,640
cautioned the board that we felt certain folks were going to be crawling out of the

214
00:24:28,720 --> 00:24:30,760
woodwork, eager to give ms. Hurt updated experience information and signed or verified verifications of employment.

215
00:24:39,970 --> 00:24:39,970
and sure enough, folks have have come forward to provide corrie with updated, relevant

216
00:24:48,880 --> 00:24:48,880
experience, and it is employees both from the general fund and the utilities fund.

217
00:24:58,630 --> 00:24:58,630
so with that being said, in order to place them correctly on steps using the same

218
00:25:05,290 --> 00:25:05,290
methodology, it would be an increase in expenditures of $83,000 that health insurance

219
00:25:12,640 --> 00:25:12,640
savings will certainly help offset all of that.

220
00:25:17,020 --> 00:25:17,020
and then utilities, they have, of course, had health insurance savings that does not

221
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quite offset that increased expenditure. So there are overall budget would go up.

222
00:25:28,270 --> 00:25:28,270
we would recommend that we make these changes so that these employees are paid

223
00:25:33,190 --> 00:25:35,830
consistently with the others. We are hopeful that that we won't have any any more.

224
00:25:40,030 --> 00:25:40,030
but of course we would certainly we have a couple of months before we adopt.

225
00:25:46,720 --> 00:25:46,720
so we would certainly bring you forth any any other revisions.

226
00:25:52,760 --> 00:25:52,760
questions on this.

227
00:25:57,340 --> 00:25:59,220
okay. So no, ma'am. No, I'm good. So the next topic is in fact the update on our real estate assessments.

228
00:26:07,230 --> 00:26:07,230
mr. Cowan and his team have been working diligently on finalizing the real estate

229
00:26:16,020 --> 00:26:16,020
assessments and he did provide us with updates yesterday.

230
00:26:22,650 --> 00:26:22,650
we met at 1:00 and actually got adjusted information last night at 6:00.

231
00:26:28,710 --> 00:26:28,710
so we've all been hustling to get the impacts analyzed and the information updated for

232
00:26:37,890 --> 00:26:37,890
you to be able to make an informed decision about the real property tax rate between the

233
00:26:46,440 --> 00:26:47,700
1st of march. When we got our initial numbers and yesterday, the assessed value estimates have grown by

234
00:26:55,680 --> 00:26:58,770
over $58.3 million. So that's another penny.

235
00:27:01,680 --> 00:27:01,680
the equalization was at $0.76.

236
00:27:06,240 --> 00:27:09,490
it drops to $0.75. You know, mr. Brown asked a question about why would we update the advertisement?

237
00:27:14,850 --> 00:27:14,850
we just we just want you to be informed that that's what it means.

238
00:27:20,100 --> 00:27:20,100
and we we would, in fact, probably not be able to delay that decision until your april

239
00:27:29,230 --> 00:27:29,230
12th meeting and hold the public hearing on may 10th, because there is a 30 day

240
00:27:35,250 --> 00:27:38,640
advertisement requirement. So just just that being said.

241
00:27:43,920 --> 00:27:47,490
so so what does that mean? So basically in the introduced budget, the value of a penny was $343,000.

242
00:27:54,480 --> 00:27:57,720
it's now $348,000. Equalization was estimated to be at $0.76.

243
00:28:01,470 --> 00:28:04,710
now it's $0.75. So the effective tax increase of leaving that real property tax rate at $0.83, it was a

244
00:28:12,870 --> 00:28:12,870
9.2% increase or seven pennies.

245
00:28:18,060 --> 00:28:18,060
if you left the tax rate at $0.83, it becomes $0.08 or a 10.7 increase in taxes

246
00:28:27,030 --> 00:28:27,030
effectively. So if you did reduce to $0.82, it would very closely mirror

247
00:28:36,810 --> 00:28:36,810
what was presented to you last week, the seven pennies and 9.3 versus 9.2.

248
00:28:43,500 --> 00:28:43,500
so it's essentially the same with the increased and updated assessed values.

249
00:28:50,720 --> 00:28:52,910
I say we go with the 82. So I'd say let's talk about the dollars.

250
00:28:56,630 --> 00:28:56,630
okay. So so if you were to leave the tax rate at 83, your real estate tax revenues would

251
00:29:05,570 --> 00:29:05,570
grow by $460,000 above where they are in the introduced budget.

252
00:29:11,480 --> 00:29:11,480
the county would garner $281,000 of that.

253
00:29:16,530 --> 00:29:16,530
see an increase in their transfer above what was introduced by nearly $179,000.

254
00:29:24,380 --> 00:29:24,380
all right. So so what does it mean to drop it to $0.82 if you're interested in

255
00:29:30,050 --> 00:29:33,090
entertaining or desire to drop it? Your revenue still grows by $112,000.

256
00:29:38,120 --> 00:29:38,120
so it does impact slightly the mobile home and public service.

257
00:29:44,480 --> 00:29:44,480
so overall, the revenue change from the budget that was introduced is just over $82,000.

258
00:29:53,120 --> 00:29:53,120
the county again would garner $43,000 and the school division would see an increase in

259
00:29:59,660 --> 00:29:59,660
their transfer above what was introduced of $38,965.

260
00:30:06,050 --> 00:30:06,050
so dropping a penny, we still see slight growth above the revenues that were introduced

261
00:30:13,520 --> 00:30:13,520
last week. And just so that you are aware, because the value of a penny did increase

262
00:30:23,770 --> 00:30:23,770
the the commitment to the apparatus and the fire and ems equipment also slightly grows by

263
00:30:29,830 --> 00:30:31,560
about $15,000. Right. And that is a carve out from the school system.

264
00:30:38,720 --> 00:30:38,720
so with your permission, I can certainly flip over to spreadsheets to talk with you in

265
00:30:45,560 --> 00:30:45,560
more detail about the details of what this means in terms of your budget.

266
00:30:52,670 --> 00:30:56,240
so, yes, sir? I hate to interrupt you, madam chair. Yes, sir. With this growth and what's going on, what would happen if we lowered the

267
00:31:01,970 --> 00:31:01,970
personal property from 3.95 to 3.90?

268
00:31:06,080 --> 00:31:07,940
we can certainly do that. It looks like to me reading this, it would almost offset what you just showed.

269
00:31:13,280 --> 00:31:14,630
it almost does. The school division would receive slightly less than what was introduced, and I can

270
00:31:19,490 --> 00:31:23,060
provide those figures to you again in on one end, but they may lose another. So it's almost it's not quite a net zero, but it's close.

271
00:31:26,000 --> 00:31:29,660
it is a net loss if you were to do both. Okay. So but but just just solely dropping the real property tax rate to 82 from 83 with

272
00:31:38,990 --> 00:31:38,990
the growth in assessed values, again, you have a $112,000 increase in revenues.

273
00:31:46,820 --> 00:31:46,820
the school division transfer increases by almost $39,000.

274
00:31:51,440 --> 00:31:54,710
so so those two offset each other. We can have a discussion on changing the personal property, but I wanted to to also

275
00:32:01,190 --> 00:32:01,190
mention your public service revenue will fall by almost $28,000.

276
00:32:07,640 --> 00:32:07,640
your mobile home revenue falls by just over $1,800.

277
00:32:12,620 --> 00:32:12,620
and because of the expenditure changes and social services, their revenue is expenditure

278
00:32:19,220 --> 00:32:19,220
driven. They had some folks that provided corrie updated service and then we had their

279
00:32:26,090 --> 00:32:29,720
health insurance savings. It's not a big amount, but it is a change. $803 increase in revenue for them too.

280
00:32:34,130 --> 00:32:34,130
so on the expense side, before we get into a discussion of personal property, this is our

281
00:32:40,370 --> 00:32:43,260
insurance savings. The 2255 general fund.

282
00:32:46,380 --> 00:32:46,380
this is the increase we would need to budget to get those other folks placed on the steps

283
00:32:53,160 --> 00:32:56,070
based on their updated experience. This is the reduction and the transfer to our cja.

284
00:33:01,320 --> 00:33:01,320
this is the increase and the commitment based on your ordinances for fire and ems

285
00:33:07,260 --> 00:33:09,480
apparatus and equipment. And then your general fund contingency would grow by $207,795.

286
00:33:15,870 --> 00:33:15,870
it was introduced was.

287
00:33:20,340 --> 00:33:22,750
can't really see that. It was introduced at just over $800,000.

288
00:33:25,630 --> 00:33:25,630
it would become $1,000,032 with no other revenue actions.

289
00:33:32,940 --> 00:33:32,940
so the you wanted to have a discussion about personal property.

290
00:33:41,000 --> 00:33:41,000
you know, the board, I think was interested and dropping to 390 when you balanced.

291
00:33:48,370 --> 00:33:48,370
certainly this would afford you the opportunity to do that.

292
00:33:53,380 --> 00:33:53,380
the the school transfer.

293
00:33:58,860 --> 00:33:58,860
leaving it at 395 and and lowering the tax rate the real estate tax rate to

294
00:34:07,950 --> 00:34:07,950
$0.82 with the growth in values would mean that that increase of 38 165 taking both

295
00:34:16,530 --> 00:34:16,530
actions would mean a slight reduction below what was introduced to the school system that

296
00:34:23,790 --> 00:34:23,790
the local transfer would be $18,553,165, which is $1,496,522 higher than current

297
00:34:33,720 --> 00:34:33,720
year, but slightly less than the introduced budget of $41,000.

298
00:34:41,460 --> 00:34:43,620
well, just like the assessments on the house. Every citizen is getting hit with the new cars, and the used cars are over 42%, yes sir.

299
00:34:49,470 --> 00:34:49,470
and that doesn't look like it's going anywhere any time soon.

300
00:34:54,930 --> 00:34:58,830
madam chair, me personally, I'm game for the 390. Let me just say it's a small transfer.

301
00:35:01,500 --> 00:35:01,500
overall, with every coming plus what's being talked about in the general assembly, that's

302
00:35:06,180 --> 00:35:09,500
almost$ 9 million. So. So let me ask, though, if if we do the 390, the contingency was a little over a million

303
00:35:16,520 --> 00:35:18,410
before the 390. What would that take the contingency down to if we did the 390 for the personal property?

304
00:35:27,030 --> 00:35:27,030
yeah, I'm thinking it's going to take us back down closer to that $800,000-700,000 we had

305
00:35:33,680 --> 00:35:34,970
there before. I'm estimating you would drop your contingency by just over $120,000, that's all.

306
00:35:41,570 --> 00:35:41,570
yeah. I would support both moves personally the 390 and the $0.82.

307
00:35:53,310 --> 00:35:55,670
any other comments? No, ma'am. Okay.

308
00:36:00,720 --> 00:36:02,670
so if that's a consensus. That's the direction we'll take I'm going to go back to the powerpoint and I will

309
00:36:09,270 --> 00:36:09,270
certainly email you finalized numbers of what it means for the school transfer and what

310
00:36:14,310 --> 00:36:17,310
it means for our contingency. When I do, I certainly want to make sure I do a careful review.

311
00:36:21,900 --> 00:36:21,900
but so their discussion on updates to advertise to avoid

312
00:36:31,230 --> 00:36:31,230
confusion and not waiting maybe until april 12th.

313
00:36:37,530 --> 00:36:37,530
I think I think assessments are supposed to be hitting the boxes in early april.

314
00:36:43,230 --> 00:36:43,230
and they do have the estimated tax rate for the upcoming year.

315
00:36:53,420 --> 00:36:53,420
so we did place a couple of action items on your agenda for this evening just to make

316
00:37:01,340 --> 00:37:04,580
sure that there was no public confusion. And because we do have to meet that 30 day advertisement requirement for the effective

317
00:37:12,380 --> 00:37:12,380
tax increase in order to do that on may 10th, we would need to get that ad to the

318
00:37:18,950 --> 00:37:21,040
progress pretty soon. But, madam chair, I know, I know we were talking about something different when we were

319
00:37:23,810 --> 00:37:26,960
talking about dollars, but this were pushed against the timeline on this. I think this would qualify as an exception.

320
00:37:30,620 --> 00:37:32,790
can I go back to one thing first, though? Yes, sir. This is just my opinion, and I would probably lean on mr.

321
00:37:38,330 --> 00:37:40,550
whitten for advice. But when we give you a consensus on any item or give staff or consensus, shouldn't every

322
00:37:48,530 --> 00:37:49,580
board member weigh in? And we just don't stop when we just get three?

323
00:37:54,200 --> 00:37:54,200
I mean, because that's really not given the public a good feeling of where everybody

324
00:37:58,730 --> 00:37:58,730
stands. Majority of the board weighing in, but you don't have every member weighing in.

325
00:38:04,790 --> 00:38:04,790
so, I mean, I'm just it's really up to the chair.

326
00:38:08,990 --> 00:38:08,990
if the chair wants a majority to as the consensus if she wants to every board member and

327
00:38:15,680 --> 00:38:19,370
everyone wants to go around and ask each board member if they want to weigh in. It's really her decision.

328
00:38:21,590 --> 00:38:21,590
I just again, if the public is watching, they only hear three.

329
00:38:27,070 --> 00:38:27,070
they don't really know where the rest of the board members stand on items.

330
00:38:31,330 --> 00:38:33,580
so that's that was just my question. I'm fine. We can move on.

331
00:38:39,000 --> 00:38:39,000
okay. Just to talk a little bit more about timing.

332
00:38:43,950 --> 00:38:43,950
there are updated ads at your places.

333
00:38:48,540 --> 00:38:48,540
and mr. Stoke did email you the updated resolutions earlier today.

334
00:38:54,780 --> 00:38:54,780
the the public hearing on the tax rates themselves.

335
00:38:59,670 --> 00:38:59,670
we are recommending to keep those at april 26th because we are in need for the board to

336
00:39:06,600 --> 00:39:06,600
at least adopt the personal property tax rate that date on april 26th so that the bills

337
00:39:14,880 --> 00:39:14,880
can be prepared and mailed out and due on the later due date of june 24th that we had

338
00:39:22,020 --> 00:39:25,740
discussed with you at your last meeting as well. You certainly could defer the decision on your real property tax rate until may 10th, when

339
00:39:33,510 --> 00:39:33,510
you will be considering the effect of real property increase.

340
00:39:41,250 --> 00:39:44,040
that way you'd be taking out real property. That evening it's up to you.

341
00:39:47,220 --> 00:39:47,220
but the resolutions have been provided for updated action, the tax rate and the effective

342
00:39:55,770 --> 00:39:55,770
real estate tax increase from the growth and assessed values.

343
00:40:01,680 --> 00:40:01,680
so. The.

344
00:40:07,000 --> 00:40:07,000
the last thing on the agenda is the budget to advertise.

345
00:40:13,780 --> 00:40:13,780
if it pleases the board, if you wanted to go ahead and take action on the advertisement,

346
00:40:22,360 --> 00:40:24,880
the authority to advertise the public hearings. Then we can come back to the budget advertisement for the budget public hearing.

347
00:40:30,380 --> 00:40:34,020
I want a clarification, madam chair. I understand doing the repost just to make sure it's clear because things have changed

348
00:40:39,150 --> 00:40:39,150
since our last meeting on what was originally presented versus where we agreed to go.

349
00:40:44,880 --> 00:40:44,880
but even with the advertisement, if something changes between now and then, like an

350
00:40:49,290 --> 00:40:52,140
increase, we can still go lower. So I guess my point is why delay either one of them?

351
00:40:58,610 --> 00:41:00,770
other comments. I don't disagree with that, that rationale.

352
00:41:05,210 --> 00:41:05,210
I think the public needs to know and have an idea of what's going on.

353
00:41:10,110 --> 00:41:10,110
as soon as we have an idea, if we keep it up here and then all of a sudden bounce it on

354
00:41:15,470 --> 00:41:15,470
them later. I think it's a whole lot better served if they know about it as soon as we

355
00:41:20,660 --> 00:41:21,800
reasonably can. Good point. See it all at one time.

356
00:41:26,070 --> 00:41:26,070
all right. That's the general consensus.

357
00:41:30,500 --> 00:41:30,500
okay. There there are two items that were attached to your blue sheet.

358
00:41:38,400 --> 00:41:42,390
the notice of proposed real property tax increase. It looks like this.

359
00:41:44,580 --> 00:41:44,580
it has the updated percentage growth net of new construction at 14.3%.

360
00:41:52,680 --> 00:41:52,680
it has the equalized value updated to $0.75.

361
00:41:57,510 --> 00:41:57,510
it has the proposed tax rate going to $0.82 instead of $0.83, which is a

362
00:42:06,240 --> 00:42:10,140
9.3% growth or $0.07. And the public hearing date has been changed to may 10th so that we can meet that 30 day

363
00:42:17,340 --> 00:42:21,320
advertisement requirement. It also doesn't have the personal property rate at 3.95.

364
00:42:26,090 --> 00:42:27,260
that's a separate action. This is your effective tax increase because of your real estate values.

365
00:42:32,870 --> 00:42:32,870
there's a separate ad for the personal property.

366
00:42:36,980 --> 00:42:39,630
okay. All right. I'm looking at the right. Okay. Very good. [inaudible] this second one would need to be modified to reflect 3.90

367
00:42:49,410 --> 00:42:50,540
instead of 3.95. Yes, sir. We would have to change that, and we can certainly do that before I send it to the paper.

368
00:43:01,490 --> 00:43:04,440
any questions on that. And there is a resolution. Madam chair, if I'm in order, if there's no more questions, I so move that we advertise a

369
00:43:10,830 --> 00:43:10,830
public hearing for the effective real property tax increase equalized rate consideration.

370
00:43:20,010 --> 00:43:23,560
and I think that would come back. May 10th, may 10th to this board.

371
00:43:26,590 --> 00:43:29,990
is there a second. Call roll please.

372
00:43:31,640 --> 00:43:34,430
mr. Hunter yes. Mr. Brown yes. Mr. Carmichael yes.

373
00:43:35,930 --> 00:43:37,610
mr. Webb yes. Mrs. Waymack yes.

374
00:43:40,940 --> 00:43:40,940
thank you. And the second advertisement and resolution that was at your places is an

375
00:43:48,320 --> 00:43:48,320
advertisement for all of the tax rates, the annual tax rates.

376
00:43:53,150 --> 00:43:53,150
it does show a reduction on the real property and mobile home rate to $0.82 instead of

377
00:44:00,470 --> 00:44:00,470
$0.83, which is what you approved last week.

378
00:44:05,090 --> 00:44:05,090
and we would certainly update the personal property to 390 instead of 395, which becomes

379
00:44:14,300 --> 00:44:14,300
$0.35 less than your current rate.

380
00:44:19,620 --> 00:44:19,620
chairman if there's no discussion, I move the authority to advertise a public hearing,

381
00:44:24,570 --> 00:44:24,570
setting a tax rate for real property, personal property, machinery and tools, tax and

382
00:44:28,920 --> 00:44:30,090
mobile homes. With the change of 3.95, going to 3.90 for personal property.

383
00:44:36,460 --> 00:44:39,110
is there a second? I'll second. Thank you. Call the roll.

384
00:44:40,600 --> 00:44:42,500
that comes back on may 10th also. That will be april 26th, that's april 26th.

385
00:44:45,440 --> 00:44:45,440
so that you can at least adopt the machinery and tools and person and personal property.

386
00:44:51,860 --> 00:44:53,120
yes, ma'am, you're right. Yes, sir. Call the roll please.

387
00:44:59,650 --> 00:45:02,620
mr. Brown yes. Mr. Carmichael yes. Mr. Webb yes, mrs.

388
00:45:04,650 --> 00:45:06,250
waymack. Yes. Mr. Hunter yes.

389
00:45:09,400 --> 00:45:09,400
okay. And then the the last topic, the budget that you would like for us to advertise for

390
00:45:16,690 --> 00:45:16,690
that april 26th public hearing, the introduced or what we've discussed with you this

391
00:45:24,370 --> 00:45:24,370
evening with modifications to the health for reducing health insurance, making those

392
00:45:31,000 --> 00:45:31,000
known step placement increases, changing your real estate revenues, reflecting the $0.82,

393
00:45:37,780 --> 00:45:37,780
changing the personal property revenues and school transfer to reflect the 3.90.

394
00:45:43,690 --> 00:45:46,300
that's not on the list because you just did that. The change in social services revenue, our school transfer change, the cip transfer

395
00:45:53,380 --> 00:45:53,380
change for your fire and ems commitments, the general fund transfer to our cja and of

396
00:46:00,670 --> 00:46:03,340
course our contingency. The other funds would also be impacted for the health insurance reduction and any service

397
00:46:08,830 --> 00:46:12,190
experience adjustments that they had. So there in the budget ad, there is a spot that has the tax rates.

398
00:46:19,330 --> 00:46:19,330
so it would probably be more in concert if we were to advertise the budget modified as we

399
00:46:28,690 --> 00:46:31,720
discussed tonight. I'm in agreement with that makes sense. I'm totally in agreement with that.

400
00:46:33,580 --> 00:46:33,580
the one we just talked about. Yeah, we'll get people confused if we if we advertise the

401
00:46:38,560 --> 00:46:42,040
introduce one yet we've made all these other changes. I agree. Yeah.

402
00:46:43,450 --> 00:46:47,410
so that that's what we will do. Do you think there's any close if I may.

403
00:46:50,680 --> 00:46:50,680
I'm sorry. The only thing that would come anywhere close to being in the negative realm

404
00:46:56,020 --> 00:46:58,270
would be the 41 grand. And I think that's the figure for the schools.

405
00:47:01,450 --> 00:47:02,500
the change. Yes, sir. It's larger, but smaller than large.

406
00:47:06,790 --> 00:47:09,880
smaller, smaller than what was unveiled last week. Right. Okay.

407
00:47:11,680 --> 00:47:11,680
I just want to make sure everybody understood that that one little thing is in there.

408
00:47:16,690 --> 00:47:16,690
okay. So so just to recap, if you had your pre budget work sessions, you balanced on the

409
00:47:23,170 --> 00:47:25,000
8th, mr. Smith did present the introduced budget on the 29th, may 3rd.

410
00:47:30,910 --> 00:47:30,910
we have our next scheduled work session, but we may need to kick that down the road based

411
00:47:39,310 --> 00:47:39,310
on the general assembly adjourning without having adopted a budget, and they are

412
00:47:45,910 --> 00:47:45,910
reconvening certainly on april the 4th, but we do not know a timeline of when they will

413
00:47:50,560 --> 00:47:53,830
adjourn from their special session. So, so other key dates that are upcoming, april 26th, you will have your public hearing

414
00:48:03,520 --> 00:48:05,740
on the tax rates. And certainly you could defer real estate and adopting personal property and machine and

415
00:48:13,690 --> 00:48:15,550
tools on the 26th. But maybe taking that real, real property on may 10th, april 26th, we would hold the

416
00:48:21,340 --> 00:48:22,750
budget public hearing. May 10th, you would hold the public hearing on the effect of our real property increase

417
00:48:28,960 --> 00:48:31,450
equalization consideration. And may 10th is when we had earmarked adoption of the budget.

418
00:48:37,450 --> 00:48:37,450
but mr. Stoke and I have had discussions that that it might make more sense to delay that

419
00:48:42,760 --> 00:48:42,760
to may 24th, particularly if we do not have state revenues.

420
00:48:48,970 --> 00:48:48,970
the school system will have updates prior to the adoption of their budget for state

421
00:48:55,030 --> 00:48:57,340
revenues, just like we will. The comp board will probably be delayed in getting us revenue numbers and and it may make

422
00:49:06,760 --> 00:49:06,760
more sense to delay that action until may 24th, particularly because we are delaying the

423
00:49:14,680 --> 00:49:14,680
real property effective tax increase until may 10th.

424
00:49:19,750 --> 00:49:19,750
I think the comp board is consistently into may getting this numbers.

425
00:49:26,590 --> 00:49:26,590
it's the way it always was normally may one very late in the afternoon.

426
00:49:31,510 --> 00:49:31,510
but with the general assembly delays, we actually got an email from robin de sochaux late

427
00:49:37,630 --> 00:49:40,540
last friday afternoon. They they really can't provide the budget, I believe it was a number of weeks after the

428
00:49:45,970 --> 00:49:48,700
veto session ends. So they really don't don't know a date.

429
00:49:52,880 --> 00:49:52,880
the sixth wednesday after special session adjournment so is when we would get

430
00:50:00,450 --> 00:50:00,450
constitutional office budgets.

431
00:50:05,300 --> 00:50:05,300
so on the horizon again getting board information.

432
00:50:13,610 --> 00:50:15,650
general assembly actions. What final decision will they make on pay increases for constitutional offices and state

433
00:50:22,250 --> 00:50:22,250
supported positions like social services and cja.

434
00:50:28,030 --> 00:50:31,880
any funding that we might receive for the police department? House bill 599 revenues.

435
00:50:35,420 --> 00:50:35,420
ms. Lane from the commissioner's office indicating that we might need to fine tune our

436
00:50:40,550 --> 00:50:44,450
poll revenue prior to adoption. I have not had an opportunity to meet with her.

437
00:50:47,360 --> 00:50:47,360
we will meet in the next few days to discuss that.

438
00:50:51,770 --> 00:50:51,770
any other salary revisions that the board wants to entertain or experience and

439
00:50:59,300 --> 00:51:02,080
information that corrie receives. There will be conversations on our constitutional officers and board employees.

440
00:51:08,540 --> 00:51:08,540
and then, of course, we always update our personnel complement just prior to adoption.

441
00:51:14,510 --> 00:51:14,510
with new hires, retirements and resignations so that we have better salary and benefit

442
00:51:19,760 --> 00:51:23,210
information closer to adoption. The school division did indicate that certainly once the general assembly approves the

443
00:51:28,340 --> 00:51:28,340
budget, their state revenues will likely change from what they provided to us initially.

444
00:51:37,530 --> 00:51:37,530
so any more questions on the budget?

445
00:51:43,470 --> 00:51:46,430
any questions or comments? Looks good. I'm good.

446
00:51:49,620 --> 00:51:52,510
okay. Thank you. Thank you very much.

447
00:51:53,710 --> 00:51:56,200
thank you. Thank you. Great job. Thank you very much.

448
00:51:59,340 --> 00:52:00,810
our next action. That concludes our work session.

449
00:52:03,600 --> 00:52:03,600
our next session is closed session, madam chair.

450
00:52:08,520 --> 00:52:08,520
I'll move that the board go into closed session under provisions of section 2.2-3711 of

451
00:52:14,730 --> 00:52:14,730
the virginia freedom of information act for the following purpose.

452
00:52:20,310 --> 00:52:20,310
number one section 2.2-3711.8.1 discuss or consider a consideration of the assignment

453
00:52:30,140 --> 00:52:30,140
appointment, promotion, performance, demotion, salaries, discipline, or resignation of a

454
00:52:37,500 --> 00:52:37,500
specific public officers, appointees, or employee of the public body.

455
00:52:44,110 --> 00:52:44,110
I further move that such discussion shall be limited to the hiring of a new county

456
00:52:49,320 --> 00:52:49,320
administrator and the salaries of the county attorney.

457
00:52:53,340 --> 00:52:56,700
commissioner of revenue. Commonwealth's attorney. Clerk of the circuit court.

458
00:52:58,900 --> 00:53:01,350
registrar. Sheriff and treasurer. My motion ma'am.

459
00:53:03,290 --> 00:53:05,220
is there a second? I'd second. Call the roll please.

460
00:53:08,600 --> 00:53:11,660
mr. Carmichael yes. Mr. Webb yes, mrs. Waymack yes. Mr.

461
00:53:12,920 --> 00:53:13,960
hunter yes. Mr. Brown yes.

462
00:53:17,270 --> 00:53:17,270
the board will now enter into closed session.