Good afternoon. It is march the 29th at 5:00 and I call the board of supervisors of prince
george county to session. Please call the roll.
mrs. Waymack yes, mr. Hunter here, mr. Brown here.
mr. Carmichael here. Mr. Webb, here.
this is our budget work session.
and we have a resolution for award of contract for janitorial services.
good evening, madam chair. Board members, we as you are aware, the board awarded the contract to star commercial
janitorial last week. One of the conditions included in the invitation for bid was that we receive a
certification required certification for housekeeping with a particular institution.
as part of our addendum, we did indicate that a comparable certification could be
accepted and that certification was due within five days of the award notice.
star janitorial cannot furnish that certification.
they did furnish an alternate certification yesterday. However, it was not comparable to what was required in the invitation for bid.
we did very recently receive a letter from the owner of star janitorial, which ms.
jackson, our procurement officer, does have copies of that I can distribute to the board,
but our staff recommendation is to award or to adopt a resolution deeming the low bidder
non-responsive for failure to comply with that particular part of the ifb and to award to
the number two, which was professional maintenance corporation.
the amount is higher and the resolution contains the new amount and the new rates for the
alternate sections. I'll let me grab a copy of that letter and distribute it to you.
thank you, ma'am.
the letter does indicate that he would not be able to obtain the certification of
executive housekeeper by april one, and he does indicate that he has forwarded it to his
legal team. But I think the ifb was pretty clear it was a requirement of of the contract
award. Mr. Whitten might have suggestions or recommendations.
the only thing I was going to add is that the county did not sign the contract. So it's not a fully executed contract at this point.
and madam chair. Oh, go ahead mr. Webb. So can I assume going forward we're going to require this up front?
yes, sir. Yes, sir. We've had a discussion internally that all of our solicitations should require the
minimum documentation as part of the bid package.
yes, sir. We've already had that discussion internally. This language was in the previous solicitation and it did not present an issue at that
time. But we will adjust it. That's all I have. Madam chair, just to be honest with you, my concern.
first that our meeting was a budget work session, and I understand that emergencies come
up or certain things come up. I guess one of my concerns is, is it something that we have to do tonight?
if not is why could this be something that would flow to our next business meeting, the
first meeting in april? I do realize we're in a situation now where we probably don't have a contract.
but could this board not couldn't this board authorize our interim county administrator to
negotiate with our current vendor to carry over services until we address this?
I'm just. We typically don't vote on things in a work session.
work sessions are more informational, giving us the details into things to make other
decisions. So when it comes to money, we've been trying real hard not to pass resolutions
at a work session. Absolutely. We've tried to. I mean, a lot of people don't tune in to tune in to the public meetings.
yeah, I don't want anybody to have looked at our agenda and said, oh, the board is having a budget work session tonight.
and then later on they find out that we voted on several things that were business items
where there may be people that are not paying attention tonight. It's just a perception thing.
so I'm just I'm not that I'm one board member just raising my concern, that's all.
the county administrator could negotiate with the current provider to continue services
until the next board meeting if the board so desired.
I'm an agreement since it's on the board, then. Well, it's up to you three.
I'm an I'm an agreement with floyd. Yeah.
[inaudible] everybody agreeable with that? I don't have a problem. As long as we keep some janitorial services however it's done.
sounds like that's a consensus of the board. Okay, we will put this on your packet in your packet for april the 12th.
april 12th. Yes, sir. Thank you. The next item is a discussion on health insurance for 2023.
we have with us this evening mark browder from mark three our benefit consultant.
he is going to walk you through our recent solicitation for health insurance.
yes. Good evening.
thank you for having me.
okay, great. So to give everyone some background, anthem has changed their process for
renewals. Historically, they have always given the county renewals in the february
timeframe, which gives us plenty of time to respond or react if there is a challenge
financially. Primarily, the challenge that we're going to face at any time would be
around at least anthem's purposes would be the stop loss.
and the stop loss insurance is there to protect high claimants.
this year in the february timeframe, we didn't get the renewal from anthem administration
but not stop loss. And then when we got the renewal, there was a significant transfer of risk to the county
via what's referred to as a laser. A laser is a pooling level.
in this case it was $650,000 for one individual.
it was substantially higher than what the pooling level is for all the other participants
that are covered under the plan. So essentially what it did was it put an extra half a million dollar liability on the
county, which had a dramatic increase on the expected renewal.
so the plan was bid. Anthem's philosophical change was part of that process, and then the school system was
contemplating a possible separation from the county. So there was a lot of things going on that prompted a public bid.
in that public bid, we received response from anthem local choice, which is administered
by anthem, cigna, and optimum.
there's just a couple of points that I want to place in front of you on this slide.
so this is how we track the claims for both plans, the traditional plan and the hdhp
plan. In the bottom, you're going to see a couple of numbers.
one is going to say 165.5% and this is for the 2021 plan year.
there was a dramatic increase in claims, a 65% increase in claims compared to the prior
year. And this was high claimant driven as a part of that anthem, took a financial bath
for every dollar of premium that was paid by the county. The county received back in reimbursement.
so $7.50, that's 751% loss ratio essentially tells you that anthem paid out a
significantly higher amount, which was $1.1 million in reimbursements to the county
compared to the premium that it collected. And that was for high claimants.
the plan stayed at a breakeven position. So financially the county was in good shape.
but anthem took a bath. In the current plan year that we have, claims are only up about 11%, but that was on top
of the 65% increase. So again, it's high claimant driven and anthem continues to to lose money in the process
of providing this risk insurance called stop loss insurance.
so an increase was anticipated.
but part of the challenge that's going on with anthem is there has been a change at the
top, at the leadership on the stop loss unit, and they're interested in riding the ship,
but they're also putting their customers in a difficult financial position.
hence the laser that we got at the renewal. So we bid the plan.
in the process of the best and final responses, anthem removed that extra $500,000 of
liability or that $630,000 laser which brought them back into a competitive position.
there was still a significant increase in the fixed cost. Stop loss went up pretty dramatically by over double, but that is easily understood when
one takes into consideration the losses that they've had.
the stop loss renewal that we have now is firm. Optima also responded, but they did not provide us with a firm stop loss quote, which
basically means that the response has all kinds of risks to the county, that they can
change that number with additional claims so they were not considered.
out of the gate cigna was extremely competitive. They provided fee holidays and implementation credits and wellness dollars.
but in the end, it's a difficult it's difficult to be to have a compelling reason to make
a change. So in the end, so this is our typical renewal expectation.
if the county remained with anthem, there wouldn't be any change in budgetary allocation
that we have today. From a fixed cost perspective, there's only about $29,000 of difference between cigna and
anthem and a $3.1 million plan. That's really pennies, quite honestly.
so if you stay with anthem, there's no change in funding. If you move to cigna, there would be no change in funding.
but then you have the challenge of changes in pharmacy formulary, you have potential
changes in physicians. So you've got disruption that would be potentially challenging for the employees that are
covered by the plan and their families. The the response from local choice was an increase over funding of current funding of
$450,000. It's always interesting to see what a fully insured response would look like
relative to your current arrangement, where you buy risk insurance, you buy, you pay
anthem to administer your plan. You're essentially self funded with that protection of stop loss.
and almost inevitably, we've never seen a situation where a fully insured contract was
more competitive than a self funded contract. So what you have been doing from a business perspective is the most efficient way to fund
your health insurance. Can I make one comment, sir?
yes, sir. Yes, sir. How long have we been with anthem?
just a fifth. 15 years? 15. We've been with anthem for a very long time.
however, there was a period of maybe 3 to 4 years where the county did break with anthem
and go with cigna for a period of time. My comment is you said they took a bath.
correct. Last year in 2021. The years prior to that, I could pull the data up.
maybe not tonight, but would our argument be they made money every single year and then
they get hit one time and then they want to penalize the client because they had one bad
year out of 15. It's actually been two years, but we can look at the data and get that.
just a comment. Sure. Understood. Thank you.
so based on the best and final offer with anthem eliminating that liability, we still
have serious concerns about the way that anthem is renewing. We do have a commitment for a on time renewal next year, so we won't be put into a corner
where we're going to be in the march time frame trying to figure out exactly what the
right solution is. This was a public bid, of course.
anthem and cigna were essentially on top of each other from a cost perspective.
as I mentioned earlier, the potential for disruption to the employees and the membership,
both on the medication side and potentially on the provider side, can present a
challenge. We do recommend that the county remain with anthem we'll continue to monitor
anthem as a partner for the county. And if we see anything that is of concern, we'll have a conversation with the staff to
look at the direction that we'll go. Questions?
sir, what's your state statement at the end right there, referencing about hope they would change their philosophy of late renewal notices.
what's that entail? Yeah. So this year we usually get it in february.
we actually got it in march. The reason why february is an important date is because we have to fit within the budget
cycle, and they're doing this across the entire state of virginia.
so they're and the reason for a insurer of stop loss to wait longer so that they can get
more data and feel more comfortable about the financial position.
what anthem has transitioned from is a typically you'll see the insurers anthem, cigna,
united, aetna will provide renewals at an earlier time frame than the independent
insurers. So you'll have insurers like hcc and optum and others that you won't see a firm
renewal until about 45 days prior to the renewal. So the philosophical change is the person that's at the top of anthem came from that
traditional stop loss carrier market where they deliver renewals 45 days in advance,
which doesn't work from a budgetary standpoint for the county. And so you've had a leadership change.
so therefore they're trying to drag the renewals later into the year, which budgetary
doesn't work for y'all at all. It also hampers our ability to do a public bid if the renewal is significantly high.
that's key you know we would not have sufficient time to do a bid as mark indicated
earlier, they have indicated they would give us a renewal in february next renewal.
so at least for one more year we will get a timely renewal and hopefully that will become
the philosophical norm again. Okay. All right. Thank you, madam chair.
I have a couple of questions. So what I'm what I'm hearing is anthem's plan is the same as what we have today.
affirmative, except for the school probably will not be a part of that plan, right?
that's correct. And we still would be offering two options, the high deductible and the
ppo. Correct. To the point of service plan? Yes, sir. Okay.
all right. I just want to just verify those things. Thank you. Yes, sir.
any other questions? No, ma'am. I'm good. All right.
thank you, sir. Thank you.
we have an updated assessed real property value.
yes, ma'am. Good evening again, madam chair.
board members. I'm going to flip over to a different powerpoint.
so that's okay. No problem. This is a main powerpoint.
and at one point during this presentation, I'm going to shift to spreadsheets.
but of course, [inaudible] provided you with an update on on the renewal, and we are
scheduled to bring that to you at your april 12th meeting with the recommendation to
renew with anthem health and voluntary vision by up.
we will be also recommending a renewal with delta dental.
I'm going to talk a little bit about the budget impact.
we had placed a 10% increase in the budget as a placeholder with the solicitation that
was done. We actually can leave our rates where they are today, which means a drop from
the the budget that was introduced on the 23rd or the 22nd.
and now based on this new information that we finalized with mark three just yesterday,
that was a stopgap that the well, they did finalize the entire renewal with the stop loss
and they removed the laser, which was very critical for us.
otherwise, we may have very different recommendation for you tonight and on april 12th.
but based on the renewal numbers that mr.
browder just presented, we can actually take out that 10% increase placeholder for the fy
23 budget. We feel comfortable in what we have budgeted today at the same rates, our claims
experience and the fixed costs that anthem provided.
so so what that means is the budget that mr.
stoke presented to you would drop in total by $289,000.
the general fund part of that is $255,000.
so there are some minimal impacts to the other funds, economic development and tourism $65
. $2,096 reduction. Our cja would drop by just under $14,000, which would mean would mean our reduction in
our local transfer to our cja as well as some savings to hopewell and surrey.
utilities would also of course see a drop and the budgeted health insurance for their
their enterprise fund employees of just over $18,000.
okay. Questions on that? Yeah, I have a I have a question and I get where you're coming from with this.
and I'm I'm just going to ask this question, though, even though our rates are holding
and we've got that $289,000 there, right?
yes, sir. Would we be better off to to tuck that to the side.
I'd say whether that's in contingency or whatever, in case we get part of the way through
the year and our claims are exceeding expectations, then we still have some monies there
to work with without having to pull it from somewhere.
and I'm just and that's exactly what happened when when we reduce the health insurance
line items and all of the general fund departments, your contingency in theory, would
increase. Would increase. Yes, sir. Okay. All right. True. Because, you know, your budgeted revenues are budgeted revenues at this point.
yes, ma'am. Okay. Thank you. Yeah. And that's that's also going to be another point.
yes. A little bit later in the discussion. Right. So we have the savings, which technically becomes a resource.
right. So so just just to make you aware, it's going to hit all of the funds, tourism and
economic development. We would shift that to contingency.
our cja we would need to lower that budget because it's state grant funded and funded by
[inaudible] contributions. Utilities we would lower lower those expenditures and in theory either put it to
contingency or use it on other needs. The next slide, it's not specifically on your agenda, but we thought it was important to
mention it to you this evening. Are there any other questions on the health insurance or the reduction before I move on
to the next slide? Does anything that mr.
brown served on that o&m, the creative workforce.
the workforce does anything in that reflect does anybody there get insurance through us
or? No, sir. Disregard. Sir, thank you. I think they're part of plater crater planning
retirement. Okay.
so, so as we were discussing the non public safety employees being placed on steps, we
cautioned the board that we felt certain folks were going to be crawling out of the
woodwork, eager to give ms. Hurt updated experience information and signed or verified verifications of employment.
and sure enough, folks have have come forward to provide corrie with updated, relevant
experience, and it is employees both from the general fund and the utilities fund.
so with that being said, in order to place them correctly on steps using the same
methodology, it would be an increase in expenditures of $83,000 that health insurance
savings will certainly help offset all of that.
and then utilities, they have, of course, had health insurance savings that does not
quite offset that increased expenditure. So there are overall budget would go up.
we would recommend that we make these changes so that these employees are paid
consistently with the others. We are hopeful that that we won't have any any more.
but of course we would certainly we have a couple of months before we adopt.
so we would certainly bring you forth any any other revisions.
questions on this.
okay. So no, ma'am. No, I'm good. So the next topic is in fact the update on our real estate assessments.
mr. Cowan and his team have been working diligently on finalizing the real estate
assessments and he did provide us with updates yesterday.
we met at 1:00 and actually got adjusted information last night at 6:00.
so we've all been hustling to get the impacts analyzed and the information updated for
you to be able to make an informed decision about the real property tax rate between the
1st of march. When we got our initial numbers and yesterday, the assessed value estimates have grown by
over $58.3 million. So that's another penny.
the equalization was at $0.76.
it drops to $0.75. You know, mr. Brown asked a question about why would we update the advertisement?
we just we just want you to be informed that that's what it means.
and we we would, in fact, probably not be able to delay that decision until your april
12th meeting and hold the public hearing on may 10th, because there is a 30 day
advertisement requirement. So just just that being said.
so so what does that mean? So basically in the introduced budget, the value of a penny was $343,000.
it's now $348,000. Equalization was estimated to be at $0.76.
now it's $0.75. So the effective tax increase of leaving that real property tax rate at $0.83, it was a
9.2% increase or seven pennies.
if you left the tax rate at $0.83, it becomes $0.08 or a 10.7 increase in taxes
effectively. So if you did reduce to $0.82, it would very closely mirror
what was presented to you last week, the seven pennies and 9.3 versus 9.2.
so it's essentially the same with the increased and updated assessed values.
I say we go with the 82. So I'd say let's talk about the dollars.
okay. So so if you were to leave the tax rate at 83, your real estate tax revenues would
grow by $460,000 above where they are in the introduced budget.
the county would garner $281,000 of that.
see an increase in their transfer above what was introduced by nearly $179,000.
all right. So so what does it mean to drop it to $0.82 if you're interested in
entertaining or desire to drop it? Your revenue still grows by $112,000.
so it does impact slightly the mobile home and public service.
so overall, the revenue change from the budget that was introduced is just over $82,000.
the county again would garner $43,000 and the school division would see an increase in
their transfer above what was introduced of $38,965.
so dropping a penny, we still see slight growth above the revenues that were introduced
last week. And just so that you are aware, because the value of a penny did increase
the the commitment to the apparatus and the fire and ems equipment also slightly grows by
about $15,000. Right. And that is a carve out from the school system.
so with your permission, I can certainly flip over to spreadsheets to talk with you in
more detail about the details of what this means in terms of your budget.
so, yes, sir? I hate to interrupt you, madam chair. Yes, sir. With this growth and what's going on, what would happen if we lowered the
personal property from 3.95 to 3.90?
we can certainly do that. It looks like to me reading this, it would almost offset what you just showed.
it almost does. The school division would receive slightly less than what was introduced, and I can
provide those figures to you again in on one end, but they may lose another. So it's almost it's not quite a net zero, but it's close.
it is a net loss if you were to do both. Okay. So but but just just solely dropping the real property tax rate to 82 from 83 with
the growth in assessed values, again, you have a $112,000 increase in revenues.
the school division transfer increases by almost $39,000.
so so those two offset each other. We can have a discussion on changing the personal property, but I wanted to to also
mention your public service revenue will fall by almost $28,000.
your mobile home revenue falls by just over $1,800.
and because of the expenditure changes and social services, their revenue is expenditure
driven. They had some folks that provided corrie updated service and then we had their
health insurance savings. It's not a big amount, but it is a change. $803 increase in revenue for them too.
so on the expense side, before we get into a discussion of personal property, this is our
insurance savings. The 2255 general fund.
this is the increase we would need to budget to get those other folks placed on the steps
based on their updated experience. This is the reduction and the transfer to our cja.
this is the increase and the commitment based on your ordinances for fire and ems
apparatus and equipment. And then your general fund contingency would grow by $207,795.
it was introduced was.
can't really see that. It was introduced at just over $800,000.
it would become $1,000,032 with no other revenue actions.
so the you wanted to have a discussion about personal property.
you know, the board, I think was interested and dropping to 390 when you balanced.
certainly this would afford you the opportunity to do that.
the the school transfer.
leaving it at 395 and and lowering the tax rate the real estate tax rate to
$0.82 with the growth in values would mean that that increase of 38 165 taking both
actions would mean a slight reduction below what was introduced to the school system that
the local transfer would be $18,553,165, which is $1,496,522 higher than current
year, but slightly less than the introduced budget of $41,000.
well, just like the assessments on the house. Every citizen is getting hit with the new cars, and the used cars are over 42%, yes sir.
and that doesn't look like it's going anywhere any time soon.
madam chair, me personally, I'm game for the 390. Let me just say it's a small transfer.
overall, with every coming plus what's being talked about in the general assembly, that's
almost$ 9 million. So. So let me ask, though, if if we do the 390, the contingency was a little over a million
before the 390. What would that take the contingency down to if we did the 390 for the personal property?
yeah, I'm thinking it's going to take us back down closer to that $800,000-700,000 we had
there before. I'm estimating you would drop your contingency by just over $120,000, that's all.
yeah. I would support both moves personally the 390 and the $0.82.
any other comments? No, ma'am. Okay.
so if that's a consensus. That's the direction we'll take I'm going to go back to the powerpoint and I will
certainly email you finalized numbers of what it means for the school transfer and what
it means for our contingency. When I do, I certainly want to make sure I do a careful review.
but so their discussion on updates to advertise to avoid
confusion and not waiting maybe until april 12th.
I think I think assessments are supposed to be hitting the boxes in early april.
and they do have the estimated tax rate for the upcoming year.
so we did place a couple of action items on your agenda for this evening just to make
sure that there was no public confusion. And because we do have to meet that 30 day advertisement requirement for the effective
tax increase in order to do that on may 10th, we would need to get that ad to the
progress pretty soon. But, madam chair, I know, I know we were talking about something different when we were
talking about dollars, but this were pushed against the timeline on this. I think this would qualify as an exception.
can I go back to one thing first, though? Yes, sir. This is just my opinion, and I would probably lean on mr.
whitten for advice. But when we give you a consensus on any item or give staff or consensus, shouldn't every
board member weigh in? And we just don't stop when we just get three?
I mean, because that's really not given the public a good feeling of where everybody
stands. Majority of the board weighing in, but you don't have every member weighing in.
so, I mean, I'm just it's really up to the chair.
if the chair wants a majority to as the consensus if she wants to every board member and
everyone wants to go around and ask each board member if they want to weigh in. It's really her decision.
I just again, if the public is watching, they only hear three.
they don't really know where the rest of the board members stand on items.
so that's that was just my question. I'm fine. We can move on.
okay. Just to talk a little bit more about timing.
there are updated ads at your places.
and mr. Stoke did email you the updated resolutions earlier today.
the the public hearing on the tax rates themselves.
we are recommending to keep those at april 26th because we are in need for the board to
at least adopt the personal property tax rate that date on april 26th so that the bills
can be prepared and mailed out and due on the later due date of june 24th that we had
discussed with you at your last meeting as well. You certainly could defer the decision on your real property tax rate until may 10th, when
you will be considering the effect of real property increase.
that way you'd be taking out real property. That evening it's up to you.
but the resolutions have been provided for updated action, the tax rate and the effective
real estate tax increase from the growth and assessed values.
so. The.
the last thing on the agenda is the budget to advertise.
if it pleases the board, if you wanted to go ahead and take action on the advertisement,
the authority to advertise the public hearings. Then we can come back to the budget advertisement for the budget public hearing.
I want a clarification, madam chair. I understand doing the repost just to make sure it's clear because things have changed
since our last meeting on what was originally presented versus where we agreed to go.
but even with the advertisement, if something changes between now and then, like an
increase, we can still go lower. So I guess my point is why delay either one of them?
other comments. I don't disagree with that, that rationale.
I think the public needs to know and have an idea of what's going on.
as soon as we have an idea, if we keep it up here and then all of a sudden bounce it on
them later. I think it's a whole lot better served if they know about it as soon as we
reasonably can. Good point. See it all at one time.
all right. That's the general consensus.
okay. There there are two items that were attached to your blue sheet.
the notice of proposed real property tax increase. It looks like this.
it has the updated percentage growth net of new construction at 14.3%.
it has the equalized value updated to $0.75.
it has the proposed tax rate going to $0.82 instead of $0.83, which is a
9.3% growth or $0.07. And the public hearing date has been changed to may 10th so that we can meet that 30 day
advertisement requirement. It also doesn't have the personal property rate at 3.95.
that's a separate action. This is your effective tax increase because of your real estate values.
there's a separate ad for the personal property.
okay. All right. I'm looking at the right. Okay. Very good. [inaudible] this second one would need to be modified to reflect 3.90
instead of 3.95. Yes, sir. We would have to change that, and we can certainly do that before I send it to the paper.
any questions on that. And there is a resolution. Madam chair, if I'm in order, if there's no more questions, I so move that we advertise a
public hearing for the effective real property tax increase equalized rate consideration.
and I think that would come back. May 10th, may 10th to this board.
is there a second. Call roll please.
mr. Hunter yes. Mr. Brown yes. Mr. Carmichael yes.
mr. Webb yes. Mrs. Waymack yes.
thank you. And the second advertisement and resolution that was at your places is an
advertisement for all of the tax rates, the annual tax rates.
it does show a reduction on the real property and mobile home rate to $0.82 instead of
$0.83, which is what you approved last week.
and we would certainly update the personal property to 390 instead of 395, which becomes
$0.35 less than your current rate.
chairman if there's no discussion, I move the authority to advertise a public hearing,
setting a tax rate for real property, personal property, machinery and tools, tax and
mobile homes. With the change of 3.95, going to 3.90 for personal property.
is there a second? I'll second. Thank you. Call the roll.
that comes back on may 10th also. That will be april 26th, that's april 26th.
so that you can at least adopt the machinery and tools and person and personal property.
yes, ma'am, you're right. Yes, sir. Call the roll please.
mr. Brown yes. Mr. Carmichael yes. Mr. Webb yes, mrs.
waymack. Yes. Mr. Hunter yes.
okay. And then the the last topic, the budget that you would like for us to advertise for
that april 26th public hearing, the introduced or what we've discussed with you this
evening with modifications to the health for reducing health insurance, making those
known step placement increases, changing your real estate revenues, reflecting the $0.82,
changing the personal property revenues and school transfer to reflect the 3.90.
that's not on the list because you just did that. The change in social services revenue, our school transfer change, the cip transfer
change for your fire and ems commitments, the general fund transfer to our cja and of
course our contingency. The other funds would also be impacted for the health insurance reduction and any service
experience adjustments that they had. So there in the budget ad, there is a spot that has the tax rates.
so it would probably be more in concert if we were to advertise the budget modified as we
discussed tonight. I'm in agreement with that makes sense. I'm totally in agreement with that.
the one we just talked about. Yeah, we'll get people confused if we if we advertise the
introduce one yet we've made all these other changes. I agree. Yeah.
so that that's what we will do. Do you think there's any close if I may.
I'm sorry. The only thing that would come anywhere close to being in the negative realm
would be the 41 grand. And I think that's the figure for the schools.
the change. Yes, sir. It's larger, but smaller than large.
smaller, smaller than what was unveiled last week. Right. Okay.
I just want to make sure everybody understood that that one little thing is in there.
okay. So so just to recap, if you had your pre budget work sessions, you balanced on the
8th, mr. Smith did present the introduced budget on the 29th, may 3rd.
we have our next scheduled work session, but we may need to kick that down the road based
on the general assembly adjourning without having adopted a budget, and they are
reconvening certainly on april the 4th, but we do not know a timeline of when they will
adjourn from their special session. So, so other key dates that are upcoming, april 26th, you will have your public hearing
on the tax rates. And certainly you could defer real estate and adopting personal property and machine and
tools on the 26th. But maybe taking that real, real property on may 10th, april 26th, we would hold the
budget public hearing. May 10th, you would hold the public hearing on the effect of our real property increase
equalization consideration. And may 10th is when we had earmarked adoption of the budget.
but mr. Stoke and I have had discussions that that it might make more sense to delay that
to may 24th, particularly if we do not have state revenues.
the school system will have updates prior to the adoption of their budget for state
revenues, just like we will. The comp board will probably be delayed in getting us revenue numbers and and it may make
more sense to delay that action until may 24th, particularly because we are delaying the
real property effective tax increase until may 10th.
I think the comp board is consistently into may getting this numbers.
it's the way it always was normally may one very late in the afternoon.
but with the general assembly delays, we actually got an email from robin de sochaux late
last friday afternoon. They they really can't provide the budget, I believe it was a number of weeks after the
veto session ends. So they really don't don't know a date.
the sixth wednesday after special session adjournment so is when we would get
constitutional office budgets.
so on the horizon again getting board information.
general assembly actions. What final decision will they make on pay increases for constitutional offices and state
supported positions like social services and cja.
any funding that we might receive for the police department? House bill 599 revenues.
ms. Lane from the commissioner's office indicating that we might need to fine tune our
poll revenue prior to adoption. I have not had an opportunity to meet with her.
we will meet in the next few days to discuss that.
any other salary revisions that the board wants to entertain or experience and
information that corrie receives. There will be conversations on our constitutional officers and board employees.
and then, of course, we always update our personnel complement just prior to adoption.
with new hires, retirements and resignations so that we have better salary and benefit
information closer to adoption. The school division did indicate that certainly once the general assembly approves the
budget, their state revenues will likely change from what they provided to us initially.
so any more questions on the budget?
any questions or comments? Looks good. I'm good.
okay. Thank you. Thank you very much.
thank you. Thank you. Great job. Thank you very much.
our next action. That concludes our work session.
our next session is closed session, madam chair.
I'll move that the board go into closed session under provisions of section 2.2-3711 of
the virginia freedom of information act for the following purpose.
number one section 2.2-3711.8.1 discuss or consider a consideration of the assignment
appointment, promotion, performance, demotion, salaries, discipline, or resignation of a
specific public officers, appointees, or employee of the public body.
I further move that such discussion shall be limited to the hiring of a new county
administrator and the salaries of the county attorney.
commissioner of revenue. Commonwealth's attorney. Clerk of the circuit court.
registrar. Sheriff and treasurer. My motion ma'am.
is there a second? I'd second. Call the roll please.
mr. Carmichael yes. Mr. Webb yes, mrs. Waymack yes. Mr.
hunter yes. Mr. Brown yes.
the board will now enter into closed session.