The planning commission held a public hearing on may 26. They had a recommendation for you of approval, and there was a 6 to 0 vote on that.
at this time I can't answer any questions for staff. The applicants, john and cherie haas are here behind me.
and so they're available if you have any questions for them.
thank you, mr. Graves. Questions? Yeah. I saw something on there that you didn't really talk about.
was the shielding or. You didn't really mention that.
I was just wondering what that was all about. There's standard requirements for commercial industrial uses as far as trees or a wall or Fence with
screening so that you can't really see through. The whole point is to limit the visibility of what's going on the property from roads or Residential uses on adjacent properties.
so the specifics of that would be worked out at the time of the site plan review. They would draw out exactly what would be proposed to go into place, probably at least a Fence.
but those those details are written in the ordinance and they would be handled at site Plan.
I just saw it at one place and it wasn't mentioned is all.
how close is this to the animal shelter?
I think it's about a mile. Yeah, it's it's before you get to animal shelter. Before you get to. Yeah.
on the on the right, if I'm right. Yeah. Keep heading away from prince prince george and you get to the animal shelter.
this is closer into disputanta.
sorry. No, it's before.
I guess my question would be, when you say motor freight, are you when you say parking, is This tractor trailer
overnight parking? Is what? Help me out. Yes. Tractor trailer, overnight parking.
and you want to add anything to it.
basically. Yeah, you can. Come on. I'm john hasse.
yes, sir. Nice to meet you, sir. Basically, the overnight parking would be for our drivers should be able to park their Trucks there and then go
home. Be no one staying there overnight. Not like at a truck stop where people stay in their trucks.
any lease parking would be to a company that has maybe a driver lives in the county.
they need a place to park their truck. During the week or a weekend when he's off and he has a place without having to park at The truck stop.
yeah, because I know right now some people I live not far from there, so I know I've seen Trucks, tractor trailers parked up at that,
the shell station that I've seen tractor trailers left in the back overnight and stuff Like that.
I guess I mean, I'm not against this at all. My only concerned. I think I'm familiar with where this property is, is that tractor Trailers pulling out of that lot onto
460. As we all know, nobody drives 50 on 460.
and, you know, if there's you know, it's just a caution to the traffic pulling out on to 460.
I'm aware of that. So yeah, I have to wait sometimes a good while. I'd be polite. Yes, sir, I understand that.
yes, sir. Right at the moment we have we're getting ready to add our ninth driver.
we've been in business a little bit over two years, and these are all owner operators and Most of them live out of the county, but they do transit through
here a lot. But it's basically just sort of if they can have a place to park their truck and maybe Take their personal vehicle home, and because sometimes they
have a bit of heavy equipment or materials or stuff like that, a flatbed company and a Lowboy, we have low boys and flatbeds and they
all haul heavy materials, stuff like that. And just to give them a place they can park their vehicle and eventually have a shop.
they come in and they can do their own oil changes because they maintain their trucks and The.
just to have a place for that.
yeah, right. Okay. No, thank you. Thank you for answering that. Thank you. Anything else? How many trucks do you think you can put on that acreage after The shop and your office is built?
roughly. I wouldn't begin to have an idea on that, but it probably.
15 or 20. You know, they have spacing for turning and you have ten of your own.
actually, I understand most of the guys have worked for we own the trailers, they own the Trucks and they lease the trailers from us.
but a lot of most of them live amelia, or other places.
we only have a couple of them that we possibly be parking their trucks there on weekends Stuff like that.
but at least they would have a place they could park.
and if someone local had a truck driver that they needed a place to park their truck, we Could lease them a spot to park and the guy could not be staying there,
but he'd be local anyway. So. But that's our hope to have that done.
we have several of these on 156 now.
and and there's no truck and they all come out on 156, and that's a highly traveled road.
it's up to the driver to pay attention on what he's doing when he pulls out. And it's somebody as far as someone being there at the office or something.
is that just manned during regular hours? Yes, during regular hours.
I was just told. I'm sorry. Right. No, I was only asking because I would hate to see you guys be gone at night and Somebody pulls in off for 460 and a tractor trailer driver pulls in..
and and entrance way is going to be gated. Okay. Drivers will have access to in and out.
but but that's it. Okay. Nope. That be opened it to. Gotcha. Right.
I just wouldn't want you to have to deal with that. So. All right. Thank you for answering again.
anything else, sir?
thank you, sir. All right. Thank you. That's it.
all right. Any other questions? No, ma'am. Comments. Then I open this hearing up to the public.
anyone who wishes to speak for or against this, please come forward.
state your name. Address. You have 4 minutes to speak.
seeing no one to come forward to speak for or against this issue.
I turn it back to the board. I close the public hearing and turn it back to the board.
thank you. Madam chair, if there's no further discussion from the board, I move that the Board approve
special exemption requests, sc 2204 subject to the specified conditions.
and I'll second it. Call the roll, please.
motion carries. This past.
thank you. That concludes the public hearing, we now return to our order of
business. [inaudible]
a one appropriation of funds for fiscal year 2022-23 for prince george.
ms.
drewry. Good evening, madam chair. Board members, mr. Stoke and mr. Whitten.
as the board is aware, you adopted your fiscal year 23 budget at your may 24th meeting, And the board affirms and
appropriates the upcoming budget by formal resolution each year.
this allows the staff, the treasurer, finance staff, to begin expending those funds on July one.
we are requesting this evening that you approve appropriation of the fy 23 budget.
the total budget that was adopted is $160,16,873 it is
19.1% more than the adopted fy 22 budget.
you did authorize reductions in your real estate and personal property tax rates, and the General fund budget is
$68,951,487. The resolution does provide a department by department within
the general fund on the expenditure side and by major source.
additionally, it provides a fund by fund summary for the special revenue funds, the School funds, the adult education for which the school
division is the fiscal agent, as well as the enterprise fund for utilities.
I'm happy to answer any questions that the board may have.
board members? Questions. No ma'am.
hearing no questions madam chair, I think it's been thoroughly explained to us on numerous Occasions.
I'll make a motion to pass the resolution as presented.
that's my second. Thank you. Please call the road.
mr. Hunter? Yes? Mrs. Waymack. Yes, mr. Webb. Yes, mr.
carmichael. Yes, mr. Brown. Yes. Thank you. Thank you.
a2, resolution from the general services department to complete a grant.
mr. Simmons. Madam chair. Members of the board.
mr. Stokes. Mr. Whitten. Good evening. What we have here is a resolution to authorize the general service department to complete A grant application with the department of air quality
and for funding for our annual clean community day.
this is given each year for for a clean community today.
and what we're asking today is for you all to authorize us to apply for this recycling Grant, which will be anywhere from 10 to 12000.
any questions? Questions, comments?
no, ma'am. If not, do I have a motion for the resolution?
so moved. Thank you, call the roll, please.
thank you. A-3 is a resolution for the budget amendment and appropriation of $100,000 for The children's services act.
ms. Drewry, good evening again. As the board typically sees pretty much annually, I think we've skipped a few years since I've been here.
we are projected to spend more than what was included in the adopted budget for Children's services act program expenditures.
the deficit is projected primarily and the foster care services area for fy 22.
we do have sufficient funds within the general fund contingency for the current year to Cover the local portion, which is
$46,646. An additional $53,354 would come from the state.
the deficit that is projected is roughly 100,000, and ms.
robertson from my office worked very closely with misjudge and ms.
lakeisha tinsley, the csa coordinator, to determine where we would be on june 30th with The commitments that were in place.
I'm happy to answer any questions. Ms. Judge had a prior commitment this evening, but she did work with my office on this Request.
questions?
no, ma'am. If not, do I have a motion, madam chair, with any number of questions I so moved and I'll Second.
thank you. Call the roll, please.
thank you. Thank you. Now we go to a4, which is budget means amendment and transfer from general fund to Riverside regional jail.
ms. Drewry again? Yes, ma'am. The board knows that the two areas that we carefully monitor annually are Csa, which we just projected a deficit.
another area is the riverside regional jail contribution that prince george county makes For the inmates that we house at riverside regional jail.
the census is higher than what was originally anticipated with prince george residents, And the riverside jail
board approved an unprecedented mid-year per diem increase effective march one from $46 To $50
a day to cover projected expenditures there. We are projecting that we are going to spend about 78,000 more than what we had included In the adopted fy 22
budget. So we are requesting a transfer from general fund contingency fy 22 to cover this Projected deficit.
again, the general fund contingency is sufficient to cover this transfer and the transfer That you just approved and would have about 49,000
left for this year to handle the next 16 days. If any other surprises come forth.
I'm happy to answer any questions that board members may have.
there is a chart that shows you the census month by month from fiscal 2018 to current Year.
I think you've told citizens, well, you've made presentations before, but that's in Addition to the 2.2 million that we already spend a year.
correct. And also this isn't that flip flop that you told us about.
correct? Correct, this this is a different action than what you took at a may meeting Where they sent us some rainy day fund reserves.
and we immediately turned around and remitted those back to the jail that covered their Overall projected deficit.
this covers our prince george piece. The only thing I can say is apparently the law enforcement and courts are doing their Jobs.
well, yes, sir. With them. And I'll make a motion that we do this now.
second. Thank you. Call the roll, please. Mr. Hunter? Yes, mr.
brown. Yes, mr. Carmichael. Yes, mr. Webb. Yes.
mrs. Waymack. Yes. Thank you. Thank you.
a5, proposed revisions. Prince george county administrative policy on procurement.
mr. Drewry again? Yes, ma'am. The general assembly approved legislation that increased a threshold for Procurement purposes, and basically it
allowed for increases in term contracting for architectural and engineering professional Services within the code of virginia.
and those changes take effect on july one. It allows for government organizations or municipalities to contract with a single
firm for up to 10 million. The current threshold is actually 750,000 today.
it also increases the fee limit for a single project from 150000 to 2.5 million.
and we would like to update our policy, which mirrors the current state law, to take Effect on july one to
mirror the increased thresholds. As you're aware, mr. Haltom has some extremely large projects that this would facilitate putting in place Known engineering firms that are responsive and
are effective in meeting deadlines. We would have to do new solicitations in order to enjoy those increased thresholds.
so we will be examining our options in maybe deferring our ongoing renewals with our Engineering
firms and issuing a new solicitation on july one to get a new bank of contracted Engineering firms and possibly architectural
firms. If if the board approves this policy, I'm happy to answer any questions that you May have.
questions. I think it makes sense. Questions. Madam chair, if there's no questions, I would so move that we would approve This as presented.
I second it. Thank you. Call the roll, please.
thank you. Thank you. A6, award of contract for a fire hose.
atlantic emergency solutions, chief paul beaman.
madam chair, members of the board. Mr. Stoke. Mr.
whitten. It's a pleasure to be here with you guys tonight.
I've got a couple of notes here to tell you where we are on this and how we got to where We are today.
the prince george fire and ems hose and nozzle committee was formed, actually, it's been Formed twice in the last five years.
they were set up with a mission to review and standardize all the various fire hose and The appliances nozzles so that we could increase interoperability within prince
george firearms department. Given the given that currently there is no such standard resulting in potential for error And the risk for the life and safety of the members that are on the fire hose.
the committee was composed of nine members, five of which were came from volunteer Stations, one representing each one of the stations, and four came
from the career side. They came to a decision about eight months into their second time of meeting, second time Of being formed after testing and evaluating the many brands and various combinations of
hoses out there. They came up with a decision. So approximately around the november public meeting with the advisory board, they gave us A presentation.
the presentation provided at that time was that the chair of that committee, the hose And nozzle committee, which is firefighter mullinax, he presented that at the time and the
november meeting. And I want to give him just a brief synopsis of the detailed work that They did to come up with a decision they had, if you don't mind.
barbara mullins. Members of the board.
during our testing, we tried six different types of hose, four inch and three quarter, Which is the smallest hand line that we utilize.
and then we tried three types of large diameter hose hand lines that we use.
during that time, we decided that the ideal flow that we recommend would be 150 gallons Per minute based off of nfpa 1710,
which states that 300 gallons a minute should be flowed within the first 2 minutes of Arrival and seen between the first two hand lines.
what that means is. You take 300 gallons, you divide it by two hand lines.
and we came up with 150. So our target was 160, just to go a little bit above and beyond that.
with that target flow, we then turned and found which nozzles would be able to achieve That, and then we decided on which hose fit best with that nozzle.
from that, we presented our findings to the advisory board and the november meeting, and That pretty much summarizes
what we found. I think mr. Webb was at that meeting.
we went into a pretty good detail, but I'm not going to bore you with all the details of Our findings.
if you have any further questions after his presentation is done, I'll be more than happy To answer any of those in regards to the types of hose and what we decided upon.
you can pull to one fifties off of one truck or you have to have two trucks to get that 300.
no, no, no. All this is on one unit. This is. Yes, correct.
but it does make a difference with the rpms on the pump. Correct. And you can get various rpms, various pressures and various gpms.
rpms refer to how many gallons per minute we flow. And psi is the exhibiting in that hose.
where that comes into play is gpm is the amount of back pressure that we feel in the Hose.
it's also the amount of gallons we're putting out. That's where it really affects the nozzle men or the guy handling the hose.
the pressure more so relies on the pump and the operator of that unit and those play into Each other.
but the effects of the nozzle itself is on the gpms and you can get either of those Numbers at various different types of ways with various different types of
hose. They all have different constructions and allow for different pressures in gpms and The nozzles as well.
we came up with the best package and the best price for it through atlantic services to Provide the best
for the community and us. And correct me if I'm wrong, I think one of the short term results that came out of that Meeting was until we could get the correct hose, we would just put stickers on the truck
on the maximum rpms. Correct.. Kept you from [inaudible] the pumps and beating the pumps up.
correct. We went out. Yeah. We'll go into that further. Okay. Thanks.
so you say I actually went out to a couple of times when they were doing the hose testing And it was kind of kind of interesting to see the level that they went to.
they were actually flowing water and moving it around and trying to load it and packed it And unpacked it multiple times.
but in the presentation it was determined that the prince george fire and ems had Possible severe safety concerns over the different brands of hose being used by the
various stations. And they discussed that a pump operator may have some problems if they were not familiar Or aware of the type of hose that was on that particular apparatus.
the best way to explain this is when you look at a hose, a hose looks like a hose.
you could literally lay them right down in front and the same size, same everything, but They're not the same.
that was called coefficient and different friction loss on because I'm just staring at You and we have an extensive background in medicine.
it's kind of like a 20 drop set. You got a 20 drop, 15 drop, 60 drop.
they all look identical, right? But the medication coming out on the end of that, if you don't have those drops just Right, ie pressure, the patient you may be thinking is getting two
milligrams or two micrograms per kilogram an hour, but in reality, you might be giving Them 50 or you might be giving them one same way across the board, you can have iv drip
sets. And you have I.v. Pumps. So consider the pump as our engine.
we have the iv pumps, but they're not the same, are they? From one floor to the next?
sometimes. Then you got what they use in the e.r. Well, those those those drip chambers don't work for the pump that they got this floor.
so that's what kind of we're going through. Police vests. You've got extensive background in the police.
we also found that some other issues with some stuff that we were doing.
one size doesn't fit all. So it's kind of a way to get you to understand how that works.
so initially, many of us here in prince george were actually under the impression, Actually a false impression, that the difference in the hose on these fire trucks was only
going to result in about a five psi pressure difference. So I can pull it pull it to this.
it's not going to be a problem. We were wrong. The hose and nozzle committee.
mr. I called you mr. Senior, my apologies, sir. Doug jones, senior here.
they were actually going through it and we actually discovered that it was an 80 psi Difference across the spectrum.
so what one person may thought, I'm going to pull it to this, I'm going to put the Pressure up to this.
I'm getting 150 may have not been getting 150 gpms. They thought they were, but they weren't.
so they identified that during the presentations. Actually, during that it was actually chief campbell was actually spearheading it was Actually quite upset at the time, if you remember, that we identify
this major safety concern and what was I going to do to fix this and get it fixed Quickly?
so to your point, mr. Webb, is we had to put a band-aid on it temporarily.
mr. Jones, senior actually went out to all the stations and actually reviewed all of the The pumps, all the hose that was on there, and created a friction
loss chart for every engine based on the type of hose that was on that particular engine For them.
so that was kind of a band-aid on the whole situation. The pump seats, like I said, was temporary, which brings us to where we are today to try To correct this.
initially, when the committee was formed over five years ago, I think they came up with a Recommendation and the advisory board had turned it down.
the second time they came up the advisory board, we didn't turn it down, but we were more Concerned about the safety issue that we needed to fix.
so I continue to work with the chair firefighter mullinax to the committee and we started To actually review all the hose in the county and we actually started looking at hose
needs to be tested every year. So we started looking at our normal process for testing our hose.
kind of wished I wouldn't have done that. We contract with a company to check our hose.
firefighter mullinax discovered that the company was testing our hose incorrectly and at Less pressures than some of the hose needed to be done.
we also had my office. I take the hit, it's my office. We had incomplete records of what hose was tested and where that hose was.
so under the nfpa 1962, where it talks about how hose should be tested and what we should Do with the records, a firefighter mullinax is has been trying to get that stuff resolved
as well as he already said with 1710 ten, nfa, 1710, with the amount of flow that it Needed to get out.
so for example, one of the main things that we found out also was hose has an expiration Date.
and apparently we in prince george do not have anything in policy about when we're going To get rid of the hose, but that's not completely uncommon.
so nfpa 1962 sets a standard for replacement of hose for about ten years, actually.
and that's about it is ten years. It does allow authority, having jurisdiction to make that decision if you want it to be Ten years.
and the reason I bring that up is because we did a quick survey because we had a lot of Hose that was beyond ten years.
so I reached out to the following. And I'll tell you what they what their policy state per their their leadership.
dinwiddie uses a life cycle of ten years. They're following nfpa.
goochland follows nfpa ten years new kent, ten years. Petersburg, when it burst, then we replace it.
hopewell, they actually don't have one either, but they I'm actually very proud to say Petersburg and in hopewell are actually adopting the same configuration hose that our
community came up with. I was actually very excited about that. I spoke with the new chief of hopewell and while they currently don't have a replacement Cycle, it is in his it is his intention to mirror a
policy that we need to draft up to replace theirs in ten years as well. To follow the epa standard, chesterfield has a 20 year standard and colonial heights None.
as long as it passed hose testing, you could do it. So why did I point all that out?
everybody around us has a ten year life cycle. I have a lot of hose that's beyond ten years.
I've had multiple conversations with firefighter mullinax on it.
we're like, well, what if we started off with a 15 year right now because we have some Pretty decent hose?
it doesn't get a lot of use, what, about 15 years?
so if we look at the 15 year mark, firefighter mullinax went out and did an evaluation on All of the fire stations, spare hose and
it would be as follows. Company one we didn't do, we we had some scheduling conflicts.
company two, 21% of their hose is at the 15 year mark or over. It needs to be replaced.
company three. 42% of their hose currently is over 15 years of age or at 15 years of age.
and within the next two years, if you don't replace it, it'll be 61%.
company four is at 19, company fives at 28, companies six and seven don't have spare Hose.
and we are actually already in the process of replacing that hose on those engines per The recommendation of the hose and nozzle committee.
that's already been ordered, some of it's already coming in. Company eight, they actually had 41% of spare hose that was out of date at the 15 mark.
if I met this to go to nfpa these numbers just to be clear.
my concern was expiration date is with any other expiration date. You know when the ems side of stuff, we make sure our bandages are in date, we make sure Our medications are in date, but we're not making sure our hoses in date.
so we're taking care of our patients, but we may not be taking care of our firefighters. I don't want them to get hurt. We currently already, as we've stated in the past, we're Standardizing station seven, station
eight. I'm asking to start with station three next for obvious reasons.
station three has an abundance of extra hose, and it's it would be more conducive to go Ahead and take care of them.
it's going to be the bulk of at the moment, the bulk of the expense.
it's the largest amount of hose that require replacement and they got to replace it Anyway. If we go with the 15 mark, some of the hose we actually found was damaged.
there was some the way we store it, we need to work on the way we're storing it. We had some hose that had rodents had been chewing it.
so it needs to be taken out of service. And like firefighter mullinax said, it's got to be replaced anyway.
and the hose that they are recommending is actually 33% cheaper per section than what They were currently buying.
so it's actually a better expense or cheaper on the taxpayers.
so by standardizing the hose, we ought to make it easier for the pump operators.
I'll be able to shift one truck to the next station anywhere or move a pump operator.
so I need you to go pump engine, blah, blah, blah. And it all be the same. They know how to pump the hose.
I believe by doing this also, ultimately we will increase our interoperability throughout The county.
we make it safer for our firefighters that are on the fire line. We also increase the ability to provide the proper amount of water if your house is on Fire so that we can supply the water to reduce as much fire damage as we possibly can.
not saying we're not going to cause more water damage, but we're going to reduce the fire Damage. So. They've done a lot of work on this.
and I just want to kind of get doug, senior just to tell you what he saw by going out There and why they feel it needs to be replaced as well.
and then I'll close. Well, since you're on.
interesting topic. Have you ever had a pump that shows you pumping, say, 1500, but it's actually not putting Out that at the nozzle.
absolutely. You got to use it. How do you how do you check your pumps to make sure that the every year the pumps are Tested every year.
okay. Sorry, mr. Mr. Senior. Good evening.
good evening. My name is doug jones.
I volunteered in prince george's county for 40 plus years.
I'm a retired hopewell firefighter. I came on board with the county approximately four and a half years ago to help develop Pump operators.
through my process, we have found numerous diameters of hose.
they have difficult efficiencies and an inexperienced operator.
when you're doing your calculations, we're trying to achieve 150 gallons a minute at the Nozzle on one unit.
my pump discharge pressure will be 80 psi.
and cross county on another unit. Same gpm, same length of line.
my pump discharge pressure is 160.
this is dangerous. We're trying to get standardized.
we have some of our paid staff that work overtime.
they run on ambulance all night. They get shipped to another station.
the two pressures that I just talked about. He looks up, he sees 150 gpm.
I'll pump it like I did yesterday. He left five pumping at 80 is going to go to six.
we're supposed to be 160, but he only pumps it at 80.
he gets half the water, half the pressure, and we end up with a line of duty, death or a Serious injury.
so. Standardization is what we're trying to get to.
in 07, we tried standardization with engines.
so we need to continue on through the fire hose and keep our firefighters safe.
so. Any any questions?
thank you, sir. Thank you. Just to kind of piggyback on it, we had an actual fire this morning.
we had an engine that we had to borrow from another station.
that engine had multiple types of hose on one line.
danger. That is, as you said, I got multiple types of hose on a single hand line.
they both they all have different coefficients. It's virtually impossible to know what the correct pump pressure would be.
so my ask is that we go ahead and continue moving forward with company three, purchase Them the host to replace three of their engines
and quint three in the amount of $69,790.39.
be happy to answer any questions that you have.
thank you. Questions? No, ma'am. Questions? Comments. I got a comment.
all right. Y'all did some excellent work. I, for one, am familiar with pump pressures, coefficients and stuff.
that's kind of the world I've lived in for 47 years. I also know what the root cause is to damage in the pump besides misalignment, which is Cavitation, and you can destroy a pump and not even know it.
I would much prefer with all this work and the data, the evidence to go down this road Than I would be sitting here a year from now and saying, we're looking at another large
bill like the cba. We got hit with two years ago.
so I am definitely in support of it. The data supports. This is just to get one station up corrected.
correct. It's actually I take that back station. We're doing station three, station three and a substation we've already done, like I Said, station seven and station eight.
that is already on order. And then we will take each station by order of priority.
they haven't actually been prioritized just yet. That was just the largest the largest of it.
I mean, I would ask I'm not asking for the board to grant us any more money. This is monies that's residual still in our budgets now.
so I'm not asking for you to give me more money. I'm just asking that you allow me to go ahead and purchase this and help standardize and Get make sure that we're all on the same page.
but it's a process. It is a process. Yes, sir. It's going to take me quite some time to get all of the stations done.
I still even have to draft a policy of what how many feet of hose.
because the other thing that we determined is one of the units we're using today, we don't Have a standard right now.
it says how much supply line is supposed to be on there? We don't have, although it's assumed we all know what that means.
we'd have 200 feet of attack line. Well, we have some engines that only had 150.
do you when you do the hose testing? Is it a long lead time to get this hose safe?
I would say if you do tests and you got one or two sections off of a truck that fails.
is it readily available to people to replace it? Because inherently, you're probably going to find something that gets tested from time to Time is going to fail.
so that's I think that's probably why we're seeing multiple types of hos on one leg Because they're swapping them out and not realizing it is not the same
coefficient. This will help eliminate that when we do the hose testing.
it doesn't take too long to do hose test as we can do a station, do one of our stations In about 4 hours.
by the day. 4 hours.
it's a process we've already since we are actually going to start doing the pump testing In house.
it's part of firefighter one training. There's really no reason not to. It gives everybody a chance to put their hands on this hose, take it off, rotate it out.
we have purchased the pumps so that we don't utilize the actual fire engines all the time To pump these.
we have purchased two pumps and some of the adapters and the pitot gauges to ensure the Flows and and the pressures.
it's off topic a little bit. We had two engines down about a month ago and had pump issues.
are we getting any feedback on what the potential root cause was for that pump issue?
one engine per the atlantic and per our own shop, the it wasn't getting used enough so The pump back dried out.
and the other one, I don't recall. That was the main one. I remember. I guess what I'm trying to get at, chief, not trying to tell you business.
when we have pump failures, we're required to do a root cause analysis on it.
to verify that it's just something failed. Sure, the part misaligned was it misused?
when I say misused over overachieved capitated where you might not have enough heads so You're pulling too much oxygen in there.
that carrot takes the pump, which he developed. Yes, things of that nature.
the last one was that one. That's why I remember. Then find out what it was. No, just just a question.
I was just curious, because I remember seeing it in the write up several months ago. I was just curious what the outcome was.
I know they've all been fixed right now. I know that we've got some issues with one of our tanker trucks, but I don't think we've Gotten that back yet.
we haven't gotten that back yet, so I don't know that one just yet.
okay. It's typically some seals go bad. So with this initiative, actually, you're going to have three brought up to standard six, Seven and eight.
all will have decent hose on it. That's correct. Yeah.
and I got I got to point out, too, and I did not know this captain chris taylor was out Of state.
and I apologize. I can't remember if he was in georgia or florida, but they were it was a Fire ground tactics thing.
and it was kind of neat because he was texting to find out. He said, hey, they're suggesting blah, blah, blah, what kind of hose are we using?
because they're suggesting moving to this this low pressure nozzle and hose and blah, Blah, blah.
and come to find out without the the committee knowing that they were doing this, there's A movement to actually take some of the stuff that they are actually recommending,
actually to be in a standard, not the particular hose that we're buying, but the Coefficient in relation to the nozzle.
they actually nailed it. And actually we're actually purchasing the very thing that several states are actually Purchasing right now, the exact combination.
and like I said, we're greatest form of flattery is imitation. And like I said, we other stations right now, other departments copying this as well.
and you still have company one to revisit? I haven't been a company one yet. That's correct. You have a resolution?
motion. Madam chair, if there's no further discussion, I say move. We approve. Madam chair, I would second.
thank you. Call the roll, please.
thank you, guys. Yes, I'll do, chief. Yes. They did the work.
they did the work. Thank you very much for that.
I believe that's me, a7, correct? Yes, that's you. So I've been before you guys a couple of times about the fire ordnance.
and the last time that I was here, I went over all of the changes of it.
some questions were asked and wanted to know. In your packet you will see.
you wanted to know what what I created and what actually followed along with law or code Or other areas.
and I believe in your packet you will see that the attempt was and I believe that I was Successful in doing so is we aligned our current ordinance along with
title 27. There is absolutely nothing in the ordinance that that I actually worded or made in Myself.
it all it's trying to follow along with title 27 on the fire fire code as well as Surrounding areas.
I went over these line by line, word for word.
read these individually with the chiefs with all of the exception of company one.
but I did provide them an email company one the changes as well as the section showing Where these came from and how they correspond in law.
I was able to make and mr. Stoke it was actually with me we were actually able to make many changes, little words Here and there that the volunteer chiefs wanted me to, to fix.
I actually made those corrections while most of them were actually still in my office.
and that brings you to where you are today. I want to add, though, that the one thing that was provided to the volunteer chiefs when I read that is not in your current one was the grievance.
and the reason for that was, is from what was talked about from the work session, there's A lot of policy stuff that's in our ordinance and we took out a lot of the policy stuff in
ordinance and just tried to get it to follow more along with the state codes and other Ordinances, for example, we don't have in our ordinance, it doesn't say anything about
fire hose and turnout gear. So we kind of took the policy stuff out. So that would still end up being an a policy.
it's just not in there. I'm just pointing that out because the original document that I gave to the chiefs at the Time, it was there and it's not there now, otherwise everything that's in here, there was
one other item that was added and that was one of the chiefs was under the impression That a section in here I'll
point it out to you probably page 1042 1.7 official safety program.
one of the chiefs believed that allowed them to fundraise and if that was not in there, They could not fundraise.
well, that's not true. What this has has to do with is that we follow osha or our county attorney.
he looked it up, but I still added it back in there so that they would feel that it was Still in there.
so I added that back. I added that back in there. Otherwise the document originally did I did take out the volunteer originally.
it is now added back. And other than just my neat little suggestions from the chiefs.
I have completed it. Nobody has since my meeting with them has sent me any information or any other request to Change it.
so at this time, I'm just requesting to see if we can have permission to advertise.
questions? No, ma'am. And so, chief, again, to reiterate with the appeals piece that is going to be policy.
it's policy. So what that would mean is any updates to the policy doesn't have to come to The board because it's not part of the ordinance.
that's correct. As far as having to go through a public hearing and authorization to Advertise, that is through things like that.
I mean, I'm familiar with that and other groups. We take things that have monies tied to it and make that a policy versus part of Something to where we would have to re approve.
so the things we're talking about tonight with the appeals process, if that becomes part Of fire and ems policy for the appeals
process, it just keeps it keeps it keeps it from having to go out and or or inundating The board with the ordinance.
it's why it's not part of the ordinance. We did the same exact thing when I was working at the state office back in georgia.
we took a lot of policy stuff out of rules, regulations, and the laws actually took them Out of law and put them in rules and regulations so that it'd be easier to get those
things done more effectively because there's a lot of positive and negative externalities When you do something.
so if all of a sudden you realize you needed to change, something will take longer to Change that, even if it's a word.
the other thing that I need to point out in here is that there are certain things that Really need to be added.
station six, station seven were not listed in the original ordinance, so they need to be Listed so that it is a recognized department.
emergency room was taken out. Emergency crews are no longer here, but it's still in the original ordinance.
so and system volunteers who actually are assigned to station eight, station seven, they They never had a home.
so a station seven not actually being listed in the ordinance.
they volunteer. They did not get the personal property tax credit because station seven wasn't in the Ordinance.
well, I can tell you this is a lot cleaner than what it was before, because before it was Confusing and it flip flopped from one page to the next.
and you say, I kind of enjoyed putting all the little stuff in there. It's it's verbatim.
I mean, it's all under title 27. The only thing I asked during our break, I asked mr.
whitten, was it possible that I could get a just for me, just a clean copy on how it Would look in the book?
I mean, that's not going to stop going forward. He said he has to have all the you can explain it.
I said, yes, I would just need to remove the strike thrus and the board and underline This is the way we have to advertise it for the public here.
and we have to show the strike throws and underline to show what's changed.
and I said I could provide a copy to the board that showed what the final version would Be without the strike three is about the underlined portions.
it'd be a little easier. I just want to say a clean copy. None of this. And yeah, if you read it in a word document, if you accept all the change, You track changes and you say accept changes.
yeah. In the final yeah. The final version would actually show you what it would look like without the strike Thrus, the underlines, the molds and all that.
I tell you, it takes it down from 13 pages to like seven. Yeah, that's what I'd rather read.
trying to find out what was taken out, what was added. I understood. It's just hard.
for me. Really? Do I have a motion? Well, wait a minute. Well, I think mr. Hunter was going to say something when you were talking about appeals.
you were actually getting grievances. Grievance. I'm sorry. Grievance. I want to make sure I know you're right.
you're right. Thank you for. Yeah, yeah. No, it was a grievances. No, thank you. Thank you, sir.
so. Thank you, madam chair.
if there's no other discussion tonight, we are just being asked to authorize this for a Public hearing.
so I would I would actually this would come back for the 13th of july 12, july 12 for the Public hearing.
so I so move for that authorizing for a public hearing of a second so I can call the Roll, please.
mr. Webb. Yes. Mrs. Waymack. Yes. Mr. Hunter. Yes.
mr. Brown. Yes. Mr. Carmichael. Yes. Thank you.
thank you, ma'am. You have a wonderful night. Thank you, chief. Thank you, chief.
next is a resolution acceptance of a pro rata share agreement.
mr. Haltom. Good evening, chair. Waymack members board, sir.
mr. Whitten chapel creek is a 98 lot residential subdivision that's already currently Under development by boyd
homes and back. The subdivision was approved back in 2013.
in that subdivision approval back then it included public utility infrastructure Improvements, which included a elevated storage tank, a half a million gallons storage
tank, as well as a well lot to feed that tank. Also included that subdivision was a temporary connection to the beechwood beechwood Manor well system.
in that temporary connection, the temporary piece is just where it's going to be fed from Temporary being fed from the community wells system of beechwood until the tank and wells
were active. However, that connection was always going to remain permanent, so that tank Would also feed that system, helping not only chappell creek but also beechwood
and jordan and james, who were also interconnected. And 2019 boyd homes submitted a revision to those subdivision plans and review of those Plans.
and after understanding that we now have an adopted master water and sewer plan, those Previous plans that were adopted in 2013 did not agree with the new
master water sewer plan as to the tank location. The primary reason is that the tank located in chapel creek was located an elevation that Would not be beneficial to the county.
we want that tank located a higher elevation to be able to serve the greater community Instead of just those three neighborhoods.
so we worked with chapel creek developer boyd holmes and ken miller, who I believe is Still here today.
so if you have any questions at the end here, we can be more than happy to answer some of Those questions if you so desire.
we worked with chapel creek to try to find a better solution for the county, as well as The development and our existing customers at beechwood and jordan on the james since that
tank no longer have a creek was no longer desirable. We worked out an agreement to pay for for chapel creek to pay their contribution to a Tank in a more suitable location.
we worked, started working on that agreement and as we got down the road, we soon Realized that we're working on a route ten extension out to chapel creek and beechwood
manor and jordan on the james. So we stepped back and said, okay, instead of the contribution to the tank, let's look at Some improvements within the existing well system that could help not only chapel creek
but also the existing community out there, jordan on james and beechwood manor.
and that's what we came to here today. That's what's being presented is that we do have an agreement now with with chapel creek, At least the agreement from the staff that we would recommend as to instead of having to
pay for the tank, we would ask that the chapel creek go ahead and replace some existing Four inch and six inch asbestos cement piping and replace it with
new eight inch pvc piping or or ductile iron piping, whichever might be available in Today's supply chain issues.
but that would definitely be a betterment to the community. And what that would do is allow the low pressure areas along where that line is being fed To have to see some better water, better pressures.
again, this would also, if they they already are approved to build 20 homes, they're Already connected to those 22 build those 20 homes.
and those 20 homes are under development right now. And what this would do with the approval of this agreement is allow them to build the Next 29 homes within that subdivision.
so that'll give them 49 total lots that would be connected to the existing beechwood System.
no further loss can be developed after that until either the route ten waterline is Constructed and they connect to that water source, which would relieve also beechwood
manor and jordan and james, because once that system is built, those well systems will be Decommissioned and we'll be using the central water system to supply water to all three of
those neighborhoods. If the route ten is just for the assumption that route ten may not Occur, these plans that are already approved in 2013 and also
in 2019 allow them to build a community well system. And in lieu of the tank, that again would be still the same scenario.
they would allow the first 20 homes be built, however, to build the next 29 homes without This agreement and the next the rest of the homes beyond the 20, they would need to build
a community well system and that would again be interconnected with the beechwood system As well.
so I know there's some understanding that new well would would hurt the surrounding Community of beechwood and jordan on the james because they're fighting for the same
aquifer in this case they would all be interconnected so it would provide more Reliability and redundancy if they do build well system.
now all that being said, it is not desirable for the county to have that, nor is it Desired.
goal for the developer to construct that as it would only be a temporary source once the Routine water line extension is completed.
so we are working with the developer diligently to get the improvements along beechwood.
it's actually on beaver castle road where the improvements would take place. As per this agreement, they would have one year to get that improvement completed and Then they will be able to, once the agreement's executed, they can start building 49
homes, but they have to have a year to complete those improvements on beaver castle road.
said a lot. Any questions at this point?
what you're saying if they do the well. On their own in tank.
we won't the county won't get the eight inch line to enhance our water system.
that's correct. If the agreement isn't signed.
for them to continue to build, they would have to build their community improvements or Wait for the water line to extend.
which is estimated to be 2024? Correct. Right now we're projecting summer of 2024.
that's based on when we believe we can get the plans bid and the actual pipeline Constructed, assuming the water, the supply chain issues are taken care of by them.
[inaudible] so if he agrees to make these changes, he can tap in to what everybody else Is using and everybody else has a better quality of service,
pressure, water. That's correct. If he doesn't the first go independent.
that's correct. For the first 49 lots, they can't build more than 49 lots until the Route 10 water line extension is complete.
so there's two phases in chappell creek, they broke it up for first 49 lots and then the Second 49 lots.
the second 49 lots cannot be constructed until either route ten is complete per this Agreement, until all ten is complete, or they build their own community well system.
and obviously they don't want to build that unless this route ten system fails.
the only reason why route ten would not be constructed would be once the construction Plans are bid and we're soliciting bids for for
construction. And if those bids come in more than the budget, this board would have to Decide.
even with congressman mceachin, generous contribution of $3.2 million if today's market And today's issues with inflation are going to rise, those costs well
above that, we would have to find additional funds for that project at that point.
but you're confident if if. I'm sure you are. You know what I'm talking about.
if he does what he said he's going to do in this agreement, you're confident that the Capacity, everything on our end will satisfy his
needs, it will satisfy his needs and improve and improve the existing situation in Beechwood.
and I hate for him to do all his part that he's saying he's willing to do. And then something fails on our end that we didn't see and give him the service.
we will blame his engineers who approved it. I agree. And it's my understanding, like I said, I don't know.
you're going to look after yourself. Do you know what I'm talking?
they're just thinking. Let me just you said earlier, 20 and then it's actually 20 now and An additional 29, correct, for a total of
49. Because I thought I heard you said 20 and then 49. I'm sure. I'm sure I did.
I just want to be clear. It's only a total of 49 ohms.
that's correct. He's looking at us.
well, I can just tell you for for me.
I know. I'm assuming most of the board got the email from, I think, jordan on the james.
for years and years. Yeah. And I just I mean, I'm not against this.
I would like to have until our july 12th meeting, if possible, just so that we can take Time to meet
with the folks from that group, because they were asking questions like, well, are you Guys getting that money?
we need to bring them up to date on the maceachern money and other things, just so that They are fresh with where we are.
and also, if we could have that community meeting, you know, the developer may want to be There with us, but having people there and they explain everything.
but I would like to see this come back to us to be voted on the july 12th.
if that's not putting him out too far, it's just 30 days. But like I said, I'm not against it.
I just want to with the concern out there, I want to just explain it to people and then Not to cause him any grief after that.
so I'd like to go one step further. Yes, sir. I'd like to request mr. Holcomb meet with the citizens.
and you can have your engineer friend with you too, but you're the one that's got the Expertise that can explain it both ends what the short term goal is.
if they choose to go that route and with the long term goal or commitments going to be Once the line is laid in and ready to connect and what happens in that?
right. The advantage is what happens after that, because if you go to that community and Tell them all this work they see him doing over there is going to improve their quality of
water and their pressure. And then he's finished and they don't see a change.
understood. God help us. Understood. Or god help whomever.
I'll make that emotion that we postpone this. It's supposed to the 12th of july.
I'll second it. Thank you. Call the roll.
thank you very much. Go get on your soapbox, everybody, and go sell it.
and if possible, I mean, if possible, if you can get that schedule, you know, well, Before we would have our board meeting on that 12.
so we'd have time to attend it and hear what's being said. And then I'd like to know what that that's going to be.
yeah. Because I wouldn't want it to be a day or two before our meeting. Because these district sponsors, they want to get over there and talk.
yeah. You district two supervisors may want a ride over on the other side. Well, attempt to schedule it so we can have that in your board package.
all right. Summary of the meeting. Okay. Thank you. All right, thank you. Yeah. Floyd will be there for support in case you don't need it.
a9, the acceptance of vdot on lone mill road.
this is you, mr. Haltom again? Yes, ma'am. Vdot is making some improvements to a bridge that's located on lone oak mill Road, also known as route 658.
it will require the relocation of an existing dry fire hydrant that's located adjacent to The bridge that's being fed from the creek below.
vdot has worked with the staff here with the fire fire department and worked out the Proper location and proper design for that.
and we are just bringing this to the board now to, ask the board to allow vdot dot's Engineer to I'm going to ask the contractor that they procure
to do these improvements at their cost. This agreement states that there's no cost to the county.
they have procured a new easement for this new location. This will be located outside the right of way.
so this seems to be in good order from the fire department as well as from my perspective As well, to allow to make sure that we have adequate access in the future.
but there will be no cost to the county for them to make this relocation.
and if there's any issues in the future, it would also be upon vdot to to correct.
we just coming today and asking you to approve the resolution to accept the agreement Between vdot and the county to make the adjustments to the county's facilities?
I think it's a great idea, and I'll second.
call the roll please.
you're welcome. Thank you. Thank you, mr. Haltom. A10, an hour resolution and authority to advertise a public hearing to lease a Portion of the central wellness center to
the youth wrestling association of prince george. Mr. Whitten. Yes, madam chair.
members of the board. Mr. Stoke. The prince george wrestling association has been leasing a portion of the Central wellness center since june of 2015.
the current lease expires may 31st of 2022.
my paralegal had asked her to look at all the leases at the wellness center and put Together a spreadsheet showing where they when they expired.
a lot of the leases we didn't have in our office. We're in the process of gathering all the leases because there are quite a few leases and Also certain organizations that don't currently, we couldn't find a copy of a lease.
so as part of this process, we're start bringing the leases to the board because the Virginia code does require a public hearing before the county can lease property to
an organization. So the new lease term would date back to june 1st of 2022 and would expire may 31st of 2023 and would have two
successive three year renewal terms. If the county gives written notice at least 30 days prior, and that's the way the prior This particular lease was last drafted, was the to
renewal terms of three years each. So what we are requesting is approval to advertise the lease for a public hearing on july 12.
I'd be happy to answer any questions.
you've done well with the madam chair. I think it's pretty straightforward.
no, go ahead, sir. I didn't mean to stop. I didn't hear you talking. No. This pretty well straightforward.
it's just advertising for the public hearing. Yeah. So madam chair if there's no discussion.
I'd like to. Oh, yes, sir. Yeah, please, go ahead. That is our.
it'll be our primary shelter in the event of an emergency or catastrophe of some sort.
is there any way we can include in the leasing of these rooms to let them know there may Be a situation if it's used
as a shelter that we may need? The shelter takes priority. To use some of those rooms as that makes sense.
individual things. And they wouldn't get their feelings hurt. That's an all leases, right?
mr. Hunter? Yeah, sure. I can add a clause. All the leases that come up for renewal so I can send I can add that clause and that can Be that's within the lease when you look at for the public hearing.
okay. But I can draft some sample language and we can put it in all the leases.
I think that makes sense. And I don't think any of the tenants would have an issue with that language, especially a Large room like this, like the cafeteria.
that's a room. That's a huge room, especially you might have a need for it. And there's a lot of special need people that have to have individual areas for shelter.
there's a lot of different things that you would need to do, possibility and I was Talking to ms.
judge about that today and realized that maybe that was something we need to include in Our lease agreements.
sure, I can add that language. That's a good call. Thank you.
so, madam chair, if there's no other discussion, I so move that we authorize this for a Public hearing on june the 12th and to include the verbiage and
language that mr. Hunter and I would actually. July the 12th. July.
excuse me. July 12th. Sorry. Thank you. Second it. Thank you.
called the roll, please.
a11, authorization to execute an employment contract for the clerk to the board of Supervisors.
mrs. Hurt. Good evening again, madam chair.
members of the board. Mr. Stewart. Mr. Whitten, I'm coming before you with a resolution for the chair to execute an Employment contract for the clerk to the board of supervisors.
ms.. Knott has served as the clerk since october the ninth of 2018, and it is the desire Of the board to place the position on a contract with an effective
date of july 1st, 2022.
all right. No discussion moved except.
oh, good. Great. Mr. Webb. I'll second it. Thank you. Call the roll, please.
mr. Hunter? Yes, mr. Waymack? Yes, mr. Webb. Yes, mr.
carmichael. Mr. Brown. Yes. Thank you. A12.
you again, mrs. Hurt, please. Thank you. I also have a resolution for the chair to execute an amended employment contract for the County attorney.
the original resolution was approved august the 13th of 2019 with an effective date of September 16, 2019.
both the board and mr. Whitten have expressed a desire to amend the contract with an effective date of july 1st, 2022.
and madam chair, I think this has been discussed and in agreement with everyone.
so with that said, I so move that we authorize the chair to enter into a contract with The county attorney.
now. Second. Thank you. Call the roll.
now we go to the consideration of appointments.
a 13 a under that as resolution for two appointments to district 19 community service Board.
madam chair, I'd like to suggest that we reappoint mr.
ken robertson for his term and appoint as a new position, helen leonard.
is there a second? Thank you. Call the roll, please.
thank you. B is a resolution for one appointment.
the police chief. Chief keith early to the riverside regional jail authority.
madam chair, if there's no discussion, I would move that we would appoint police chief Early as the alternate to the county administrator on the riverside
regional jail authority. Our second. Thank you. Call the roll, please.
thank you. C is a resolution to appointments to the recreation advisory commission.
frank pineau and elaine abernathy.
ms. Chair, the terms of frank pineau and elaine abernathy on it [inaudible] will expire And they both are interested and I make a motion
that we let the two continue. Do you have a second?
second. Thank you, call the roll.
thank you. D is a resolution to appoint one member to the appomattox regional library Board.
madam chair, ms.. Juanita thorn's his term expired and she is not interested in being reappointed.
we do have an applicant by the name of angela bennett and I recommend that she would be Appointed to
the let's see, appomattox regional library board.
thank you. Call the roll, please.
e is a resolution for the appointment, an interim term for the board of zoning appeals.
I think this is a recommendation to the courts. Yes. Recommendation for appointment to by the court.
with that, I make a recommendation for john david edwards.
and I'll second that as well. Mr. Hunter. Thank you.
call the roll, please.
and before I say yes, mr. Brown did an excellent job and everything that she's ever been a part of.
and please pass on our thanks for everything she's done. Yes, sir. We'll do.
yes, thank you. F is the resolution for permits for three members to the senior task force.
madam chair, we have the terms of three members, ms.. Marian white, ms.
charlotte siebert and ms. Susan walters that have expired. All three are wishing to be reappointed.
and so I so move that we reappoint mrs.
marian white, ms.. Charlotte siebert and ms. Susan walters.
do I have a second? Second. Thank you. Call the roll.
you. I believe that concludes.
our session. Is there any other business to come before the board tonight?
if not, I will entertain a motion to adjourn. So, madam chair.
oh, I'm sorry that we're adjourning to july meeting. July 12.
july 12. I'll second I heard. Thank you. No, no.
I was just making sure we set the date. Yes. Thank you. Got to. We got to carry the motion.
yes, we did. Thank you very much. We are now adjourned.
call the roll.
[inaudible]