[0:00] A quorum.
[0:01] Are you all present?
[0:02] >> Uh
[0:03] >> Recording in progress.
[0:06] >> Welcome to the Columbus Work Council.
[0:07] Work meeting is March 10th, 2026 at 1:00
[0:11] p.m.
[0:14] We will
[0:17] recognize the elected officials. We have
[0:19] Council
[0:20] Metcalfe, Council Graybill, Council
[0:23] Watty, Council McLain.
[0:27] All those following the meeting will be
[0:28] representatives of those invited by the
[0:30] Council to speak at special unless
[0:31] otherwise directed by the chair. Speak
[0:33] to speak until called upon by the
[0:35] Council chair.
[0:36] Please be sure to use microphones so the
[0:38] record
[0:40] is clear and those attending virtually
[0:42] can hear you. Please also be sure to
[0:43] limit side conversations as they
[0:45] interfere with the audio recording. If
[0:47] you need to have a side conversation,
[0:48] please step out of the work meeting
[0:49] room.
[0:50] It is proposed that we approve the
[0:52] following minutes: February 10th, 2026
[0:54] work meeting. Are there any objections
[0:56] or requested changes?
[0:59] Seeing none, um we will declare them as
[1:01] approved by unanimous consent.
[1:05] We're now going to move to a closed
[1:06] session. The Municipal Council
[1:08] will consider a motion to go to a closed
[1:12] meeting and be presented by Brian Jones,
[1:14] our Council Attorney.
[1:16] >> Thank you, Chairwoman Kay. Uh this one's
[1:17] a little bit um logistically, so let me
[1:20] take a little bit more time than I
[1:21] normally do.
[1:22] There are actually four topics for the
[1:26] qualified for closed sessions that we'll
[1:27] be talking about today.
[1:29] Uh
[1:30] and we're going to talk about one of
[1:32] them now and the other three
[1:35] after the rest of the work meeting.
[1:37] So,
[1:39] logistically, just so we're all on the
[1:40] same page, closed meetings are not a
[1:42] separate meeting. They're actually
[1:44] they're a closed portion of the work
[1:46] meeting.
[1:47] So, I'm going to announce all four
[1:48] topics. You can vote now to hold a
[1:51] closed session on all four of the
[1:52] topics. You will move into the other
[1:54] room for the closed session, come back
[1:56] for an open meeting,
[1:58] and then when we get to the end, we'll
[1:59] just recess and go back into the closed
[2:02] session. We'll have to vote again at the end of the day.
[2:05] So,
[2:06] those topics deal with There is
[2:09] a
[2:10] uh
[2:11] where I guess there are four items. One
[2:13] of them has to do with real property.
[2:15] One of them has to do with litigation.
[2:17] One of them has to do with deployment of
[2:19] security devices, and one of them has to
[2:21] do with character and competence of an
[2:22] individual. That pretty much covers the
[2:24] whole department of public safety and
[2:26] those of meetings. And so, but all of
[2:28] those are on the list, so it would be
[2:30] appropriate for a motion to close the
[2:31] session at this time.
[2:33] >> All right. Thank you, Brian.
[2:35] Um
[2:36] do you have a motion to close the
[2:37] meeting?
[2:38] >> I'll move that we close the meeting for
[2:40] the
[2:41] reasons that Brian has stated.
[2:42] >> I'll second that. Thank you.
[2:45] Um any discussion on the motion?
[2:48] All right, we'll take a vote.
[2:49] Councilor Garrett.
[2:50] >> Yes.
[2:51] >> Councilor McKay, yes. Councilor
[2:53] Christiansen Christiansen is excused.
[2:55] Councilor Whitlock.
[2:56] >> Yes.
[2:57] >> Councilor Bogdan.
[2:58] >> Yes.
[2:59] >> Councilor Hoban is excused. Councilor
[3:01] Whipple.
[3:01] >> Yes.
[3:02] >> All right. That is
[3:04] five.
[3:06] >> Nothing.
[3:07] Unanimous. Yes, we are just
[3:09] five.
[3:10] We'll move to close meeting.
[3:16] » Recording in progress.
[3:23] » We are now reconvened for the full
[3:25] council work meeting.
[3:27] First, we'll do a presentation regarding
[3:29] Flock safety license plate readers.
[3:32] This will be 30-minute presented by our
[3:34] Chief Troy Beebe, Captain Robert
[3:36] Patrick, and Captain Brian Taylor.
[3:52] » Thank you very much for having us.
[3:55] This is a this is an important topic and
[3:57] we want to make sure we cover it very
[3:58] well.
[3:59] The individual that is assigned to
[4:02] the police department and and uh
[4:05] manages and audits our Flock or
[4:09] our
[4:10] ALPR system, license plate reader
[4:13] system,
[4:14] is Captain Patrick. And I'd like to him
[4:18] to come up and present and uh we'll kind
[4:20] of tag team it a little bit.
[4:22] Captain Taylor was very much important a
[4:26] part of bringing Flock to Provo. He did
[4:29] a lot of the the uh
[4:31] investigative
[4:33] work and um
[4:35] so Captain Taylor's here also.
[4:43] » Thank you. Um so the automated license
[4:45] plate reader program uh Flock has been
[4:47] in use in Provo City since 20 late 2023.
[4:50] Um we have uh Lily Ho who is the uh
[4:56] representative from Flock. I'm going to turn the time over to her
[4:59] real quick and have her take about 5
[5:01] minutes to explain um what Flock is uh
[5:05] and the program and then we're going to
[5:06] go through how it has affected Provo
[5:08] City uh and then uh
[5:11] kind of going forward what our what our
[5:12] plans are with this uh program. So
[5:14] if you can can you pull her up real
[5:15] quick?
[5:18] And Lily, can you hear us okay?
[5:19] >> Yes, I can hear you guys.
[5:20] >> All right, if you want to take a couple
[5:21] minutes and just uh explain Flock to
[5:23] this
[5:24] citizens of Provo force.
[5:25] >> Thank you so much. Um council members,
[5:27] it's a pleasure for me to be here with
[5:29] you. I am Lily Ho. I am the public
[5:31] affairs manager for Flock Safety. I
[5:34] cover the region from uh for the western
[5:37] states of the United States and um I'm
[5:40] here to present what our technology
[5:42] does, what it does not do, and to you
[5:45] for the time.
[5:46] Um, I'm going to share my screen now.
[5:55] Okay. Um, about Flock Safety, we started
[5:58] in 2017
[6:00] uh first as a product used for
[6:03] um the local neighborhood for our
[6:06] founder and CEO, Garrett Langley. He saw
[6:09] an uptick in crime in his community and
[6:11] sent camera footage from his door uh
[6:15] doorbell camera to the local law
[6:17] enforcement agencies and they
[6:20] that they said it wasn't very useful.
[6:23] Um,
[6:23] he's an engineering he's an engineer by
[6:25] trade and looked into it and found that
[6:27] license plate reader technology has been
[6:29] around for decades, but the technology
[6:31] wasn't very usable, it wasn't
[6:34] affordable, and he set out to create a
[6:36] license plate reader, and that's what we
[6:38] are here to discuss.
[6:40] Um, our license plate readers uh Flock
[6:43] Technologies, we first started selling
[6:45] to HOAs and found a market in law
[6:48] enforcement. Um, as you guys may be
[6:50] familiar, law enforcement agencies are
[6:53] facing recruitment challenges,
[6:55] retirement challenges, and retention
[6:57] challenges nationwide, and the
[7:00] Flock Safety license plate readers are
[7:02] able to give law enforcement officers a
[7:05] piece of evidence um
[7:07] and help them do their jobs better as a
[7:09] force multiplier without replacing their
[7:11] roles at all. Um, 70% of crimes are
[7:16] uh have a vehicle involved, and with our
[7:19] technologies we've been able to be
[7:20] extremely effective to
[7:22] um support all types of crimes.
[7:27] What our license plate readers are, they
[7:28] are uh camera
[7:31] launched on a municipal pole about 12 to
[7:34] 14 ft high. Typically, it's a municipal
[7:36] pole, and they face a public roadway.
[7:40] Um, and they are fixed in a fixed
[7:42] location. They do not move, and they
[7:44] help capture a time and place for the
[7:48] rear of a vehicle.
[7:51] With uh the information of a license
[7:53] plate, we're able to integrate these
[7:55] lists onto a general cloud, uh which
[7:58] includes lists entered from the FBI NCIC
[8:01] lists as as well as NICMOC lists, which
[8:04] are the Amber Alerts, as well as custom
[8:07] hot lists created by your local law
[8:09] enforcement agencies.
[8:11] So, the lists are any vehicles involved
[8:14] in a crime.
[8:16] This is very typical of what you would
[8:18] see um from our footage. It's the rear
[8:21] of a vehicle, which includes the license
[8:23] plate number, the state of the plate,
[8:25] and the make and model of the vehicle.
[8:27] Uh
[8:28] what we also have in our technology is
[8:31] what we call the vehicle fingerprint,
[8:33] and it helps capture
[8:34] um the characteristics of a car. So, if
[8:38] in specifically a crime, the victims do
[8:41] not have a license plate number, maybe
[8:44] they know only a partial
[8:46] plate,
[8:47] um but they can recognize a description
[8:50] of the vehicle, your law enforcement
[8:52] officers can also include something like
[8:55] a truck with a bumper sticker, or a
[8:58] white truck with a bumper sticker, and
[9:00] um this is part of the technology that
[9:03] helps Flock
[9:04] um
[9:05] help in in place of having a license
[9:08] plate reader.
[9:12] We are built with privacy in mind. All
[9:15] of our data is stored onto the AWS
[9:18] GovCloud servers. Uh we've got
[9:21] end-to-end security encryption, and
[9:23] we've got certifications from the FBI
[9:26] CJIS, uh SOC 2, NDAA, FERPA,
[9:32] um and I want to be clear that our images do not capture any personal
[9:37] identifiable information, but we do
[9:39] treat the data as if it has a
[9:40] sensitivity as if it does.
[9:43] We you guys as customers are in full
[9:46] control of what you do with the data,
[9:48] how long you keep it, who you share
[9:50] with.
[9:52] The your data will automatically delete
[9:55] depending on what your retention period
[9:57] is and we are not in the business of
[10:02] selling or sharing your data to anybody
[10:04] else. You are in full control.
[10:08] This is our transparency portal. It
[10:11] helps lists the prohibited use cases for
[10:14] your for for your flock cameras.
[10:17] It's also a customizable page. Your
[10:20] officers can put on success stories or or anything else including who you
[10:27] share with.
[10:28] And
[10:30] you can even include your audit trails
[10:31] on it.
[10:36] We help you comply to any specific state
[10:39] laws in Utah and we help with federal
[10:43] limitations. Again, you choose who you
[10:45] share with. So, if there are federal
[10:47] agencies that you would like to share
[10:49] with, if you are sharing with federal
[10:51] agencies, it is very clear which federal
[10:54] agencies they are.
[10:56] You can also remove and revoke access
[10:59] whenever you would like as well. And
[11:01] these audit logs are permanent.
[11:04] So, the audit logs would be tracking who
[11:06] searched what, when, and why.
[11:10] This is our offense type drop down. It's
[11:12] a tool.
[11:13] It's a feature in our platform and it
[11:16] requires
[11:17] what the search reason is. The search
[11:19] reasons are pulled from NIBRS
[11:22] and it helps your agencies with
[11:25] data analytics as well as
[11:29] removing any type of unacceptable or
[11:31] vague search reasons.
[11:34] In addition to the offense type reason
[11:37] for search, included would be
[11:40] um perhaps if required also per Provo's
[11:44] policies,
[11:45] um the case number as well.
[11:50] We do not share your data. We do not
[11:52] sell your data.
[11:57] Um regarding federal access, there is no
[12:00] backdoor access. Uh we do have a few
[12:03] federal agencies that are customers and
[12:05] they are
[12:07] the post office,
[12:10] national parks,
[12:12] and the VA.
[12:18] We've um gone through this many times.
[12:21] Um we've had recent law like recent case
[12:23] law wins as well, but there are probably
[12:25] about 60 case laws around violations of
[12:28] the Fourth Amendment and what like and
[12:30] whether license plate readers are um
[12:33] are are are are
[12:37] Excuse me. If your agencies are
[12:40] complying with constitu- with the Fourth
[12:42] Amendment in tracking license plates,
[12:44] um and it's there's probably 60 case
[12:46] laws out there about it.
[12:49] Um the federal courts have ruled
[12:51] very consistently and and upheld the
[12:53] fact that license plates are a
[12:56] government
[12:57] uh documentation meant to be viewed in
[13:00] the public and public roadways have no
[13:03] There's no right to privacy is on the
[13:04] public roadways.
[13:08] In addition, the clusters of cameras
[13:10] that we would have do not constitute as
[13:12] tracking
[13:13] um anyone's personal um habits or
[13:17] locations intimately. Most of our
[13:19] cameras um when they are placed, they
[13:22] are often in clusters. So, even if there
[13:25] are say 70 cameras in your town, there
[13:28] are likely multiple in one intersection.
[13:34] Um again, there's no personal
[13:36] identifiable information in our cameras.
[13:39] Um it is just the
[13:41] photo of a rear of a vehicle and
[13:44] um
[13:49] Oops, excuse me.
[13:53] Some of our partners include NICKMICK,
[13:55] which is the National Center for Missing
[13:57] and Exploited Children.
[13:59] Um they are the ones who run the Amber
[14:02] Alerts and we have found over a thousand
[14:04] missing people
[14:06] with Flock cameras and hundreds of
[14:09] children.
[14:10] MADD, Mothers Against Drunk Drivers,
[14:12] they're also a strong partner of ours
[14:14] because it turns out that most drunk
[14:17] driving incidents have uh there's very
[14:20] little evidence um and the families have
[14:23] like typically
[14:25] in an overwhelming percentage of the
[14:27] cases, there's no information at all.
[14:31] The NAACP is also a strong partner
[14:35] of ours um specifically in the chapter
[14:38] in Oakland. They find that using license
[14:41] plate readers helps reduce bias in
[14:42] policing.
[14:44] Instead of looking for a specific
[14:46] person, your law enforcement agencies
[14:48] are looking for something very um
[14:51] objective, a vehicle, a specific car and
[14:54] it removes any type of subjective
[14:56] judgment in um in policing.
[15:00] And in Utah, there are a lot of solved
[15:03] case stories. I know that your officers
[15:05] in Provo can tell you about many,
[15:08] um but I'll just share that most
[15:10] prominently there was a triple murder in
[15:13] over the weekend um
[15:15] Ivan Miller Ivan Miller
[15:17] and he was eventually caught states away
[15:20] and it was our Flock cameras that helped
[15:22] capture
[15:23] this person who
[15:26] for no reason murdered three people.
[15:30] And this is a case that's dear to us. It
[15:32] was our first stranger-on-stranger
[15:33] abduction. We were able to reunite this
[15:36] child with his mother within 6 hours.
[15:39] Um and I will turn this time over
[15:43] and
[15:44] pause for any questions or turn this
[15:46] back over to
[15:48] Captain Patrick.
[15:51] >> Any questions from the City Council for
[15:53] uh
[15:53] for Lily?
[15:55] Walk.
[15:56] >> No.
[15:57] >> Councilman
[15:57] >> Let me take a minute. Um
[15:59] I'm going to have uh the
[16:01] Brian Taylor,
[16:03] uh Captain Brian Taylor over the
[16:04] Operations Division.
[16:05] Uh
[16:06] he is going to talk a little bit about
[16:09] um
[16:11] the ability that Flock has to help us
[16:14] target particular vehicles as opposed to
[16:17] a shotgun effect uh of um targeting
[16:20] every single vehicle when we have a
[16:22] vehicle description. Um I'll I'll turn
[16:24] that over to you, Brian.
[16:27] » Thank you. I want to um first thank you
[16:30] for letting me present and speak to the
[16:32] people of Provo.
[16:34] This program is important to us. It
[16:36] allows the police department to focus
[16:39] really carefully on crime.
[16:41] The AI search feature that Lily touched
[16:45] on, the vehicle fingerprint, lets us do
[16:47] more than merely look for license
[16:50] plates.
[16:51] We had a case involving um
[16:54] a serial suspect in Provo committing um
[16:58] sex crime of some kind
[17:01] who would remove his plate and come to
[17:02] the city and all we had was a
[17:04] description of a white truck. But the AI
[17:07] search ability of Flock let us
[17:09] take sus um
[17:11] vehicle descriptions from victims and
[17:14] identify a white truck. This victim said
[17:17] she knew it had a stainless steel
[17:19] toolbox in the bed.
[17:21] And that identification led us focus on
[17:23] one truck. Without that,
[17:26] Provo police officers would have been
[17:27] making stops on
[17:30] middle-aged
[17:32] men with uh white trucks of an unknown
[17:35] model. We would have stopped dozens of
[17:36] cars. But Flock lets us focus on
[17:39] offenders and get out of the business of
[17:42] having to make investigative stops.
[17:45] We'll still make investigative stops
[17:46] when we must.
[17:48] But this technology let us focus on one
[17:51] person and find him really efficiently
[17:52] without interfering
[17:54] with all of the dozens of innocent
[17:56] people in this city who drive I'm a
[17:58] middle-aged guy with a white truck. I
[18:00] would have been stopped.
[18:01] So,
[18:03] this is a tool this is a a protection
[18:05] and a win for Provo City citizens cuz it
[18:08] helps police focus really narrowly and
[18:10] carefully on offenders. Thank you.
[18:15] » Uh one of the one of the
[18:17] uh
[18:20] benefits I I guess one of the tools that
[18:22] Flock uses that Flock has allowed us to
[18:24] use is a transparency portal, uh which
[18:27] is now active on the uh Provo City
[18:30] website. If you go to the police uh page
[18:33] uh down towards the bottom, it'll talk
[18:34] about uh uh ALPR uh policy. If you click
[18:38] in that policy, at the bottom of that,
[18:39] there is a link to that will bring you
[18:42] to this page, which is the transparency
[18:44] portal. On this page, it talks about the
[18:46] number of Sorry, Becky.
[18:54] » Okay.
[18:55] >> Sure.
[18:57] As far as how to go and find it, is that
[18:59] what you're asking for? Sure. If you can
[19:00] go to the Provo City page.
[19:02] All right. Um while he's doing that,
[19:03] I'll I'll uh
[19:05] I'll just describe what's on the page.
[19:06] Uh it has uh the number of vehicle
[19:09] license plates that are read inside of
[19:10] the city. Uh it shows the number of
[19:12] searches that the Provo police officers
[19:14] are making uh in the database to to
[19:17] which correlate uh also to the number of
[19:19] cases
[19:20] um that we that we have uh
[19:22] that or that we're investigating involve
[19:24] these ALPRs or that could involve these
[19:26] ALPRs. So, on the police page I
[19:30] Yes, ma'am.
[19:31] >> I'm
[19:32] speaking for the Provo Police
[19:34] Department. So, again, police
[19:35] department.
[19:37] >> Okay.
[19:39] » And then you scroll all the way down.
[19:45] What does it say on there?
[19:46] >> And it says automated license plate
[19:47] reader policy.
[19:51] » You need to switch thing up.
[19:58] Okay. So,
[20:00] it says automated license plate reader
[20:02] policy.
[20:03] >> And then if you click on that, then uh
[20:06] towards the bottom
[20:08] it's going to have link to transparency
[20:10] portal data. If you click on that portal
[20:12] data link, uh you proceed to the site
[20:15] and it will pull up
[20:18] specific to Provo City uh within the
[20:20] last 30 days the number of um well, the
[20:23] data that Flock is providing to us
[20:26] regarding our ALPR system. So, within
[20:28] the last 30 days
[20:29] um there are 84 searches that our police
[20:33] officers have done. In order to do a
[20:35] search, Lilly, she taught she touched on
[20:37] this, they have to have a case number
[20:38] assigned to it. Uh assigned to the
[20:40] search and they have to have a reason.
[20:41] Uh there is an internal audit that is
[20:43] conducted by the police department. It's
[20:45] a monthly audit where we look at a
[20:47] specific number of cases or specific
[20:50] number of searches and ensure that they
[20:52] were done properly, that they were done
[20:54] within the Provo City policy. Um also,
[20:56] if you were to back out of this one, you
[20:58] can go to the automated license
[21:01] plate license plate reader policy that
[21:04] Provo City has. Um you can click on that
[21:07] and go in and read the policy itself uh
[21:09] where we can determine whether or not
[21:11] um
[21:12] uh the policy is being uh abided by by
[21:14] our officers. So, the transparency link
[21:16] it'll show you a lot of different
[21:18] uh the transparency portal will show you
[21:19] a lot of information about how we're utilizing that system and that is
[21:23] so that the citizens of Provo um are
[21:25] aware of of what we're doing and can
[21:27] feel comfortable with uh the technology
[21:29] that we have. Towards the bottom you
[21:30] have some recent success stories. Uh
[21:32] please go in there and read those. Uh
[21:34] we've used it over the past several
[21:36] years to solve many uh significant
[21:37] cases. I'm going to turn the time over
[21:39] to Chief BB here real quick. If you can
[21:41] pull our deck back up and then he's
[21:42] going to talk about a couple of uh of
[21:44] how we've utilized this uh recently.
[21:48] >> So,
[21:49] I have uh I have a couple of examples
[21:52] that I want to to provide and one of them is uh
[21:57] hit-and-runs.
[21:58] This first case talks about
[22:00] hit-and-runs. We had an individual who
[22:02] was hit and killed right outside the
[22:04] police department at 500 West and Center
[22:07] Street. Um
[22:09] this happened at the
[22:12] 4:00 a.m. 4:27 a.m. to be exact. And by
[22:16] 11:00 we were able to solve this crime.
[22:20] The individual was hit.
[22:22] The vehicle stops for a moment and then
[22:25] fled.
[22:26] Our information came from a grocery
[22:29] store across the street
[22:31] 200 yards away
[22:34] and it was very
[22:36] vague, but I could you could tell by
[22:38] looking at it that it was a um
[22:41] a white van.
[22:43] And utilizing the system we were able to
[22:46] identify especially at that early in the
[22:48] morning
[22:49] what white van was in the area at the
[22:52] time.
[22:53] Um and that that led us to a successful
[22:55] resolution.
[22:57] Previous case um without
[23:01] having the ability to use LPR, we had a
[23:03] young lady on 820 North
[23:06] that was jogging, hit, killed, and
[23:10] uh we have not solved that case.
[23:12] Some more circumstances with vague
[23:14] information,
[23:16] uh
[23:16] and
[23:18] a totally different outcome.
[23:20] Um this is
[23:22] about serving
[23:24] the citizens of Provo.
[23:26] The victims from that case
[23:29] uh
[23:31] because of the the lack of that that
[23:34] program that we now have, we're
[23:35] underserved.
[23:38] We don't have an answer for them.
[23:43] Sexual assault and impersonating an
[23:45] officer, let's put checks on everybody.
[23:47] Um if you're committing a crime
[23:49] uh or a criminal, then then I would not
[23:52] want LPR.
[23:53] Uh but simply put, a correctional
[23:56] officer from um
[23:59] North
[24:00] followed a female into Provo,
[24:03] pulled her over using dis red and blue
[24:05] lights. All of these are crimes.
[24:08] And um
[24:09] then groped her.
[24:11] She did not have a license plate or
[24:14] anything that would be able to identify
[24:16] this individual other than he had a
[24:18] uniform on and pulled her over.
[24:22] We were able to know where she was in a
[24:24] point in time,
[24:26] collect this information,
[24:28] and behind her
[24:30] is the suspect vehicle,
[24:32] and we were able to solve this crime.
[24:38] Vehicle theft, we've had several vehicle thefts in
[24:44] Provo,
[24:45] um and to say that that isn't a a an issue, it is.
[24:50] Um this is a product that we can utilize
[24:56] and have alerts put out where we can
[24:59] find and recover these vehicles.
[25:01] Um in a road rage assault situation where
[25:05] someone is assaulted and
[25:08] um
[25:10] they're utilizing a car which is 70% of
[25:13] the time a car is used in a crime.
[25:16] We're able to
[25:17] use this information to better serve
[25:21] public. The The information and all of
[25:24] the checks and balances are there.
[25:26] Um you have to have a reason
[25:29] uh similar to any other products that we utilize like your driver's license or
[25:34] your registration. We have to provide a
[25:37] reason for the investigation or criminal
[25:41] reason for the search in into these.
[25:46] The
[25:47] one of the stolen vehicles was a vehicle that um
[25:51] had a young lady inside the vehicle.
[25:53] When we tried to pull the vehicle over
[25:55] it fled.
[25:56] According to our policy we didn't chase.
[25:58] We don't want to put everyone else in in
[26:00] jeopardy.
[26:01] But we were able to locate the vehicle
[26:04] and then the passenger of this vehicle
[26:06] said, "I want it out."
[26:09] Um
[26:09] that's that's kidnapping.
[26:12] And they didn't allow her that
[26:15] opportunity to get out. It scared her.
[26:19] Um
[26:22] there's and this is just another case of of us utilizing this
[26:27] product. What What I would ask the
[26:30] council to consider is that
[26:33] this is a very valuable tool to the
[26:36] police department.
[26:37] Taking this tool away
[26:39] will
[26:41] one it it's a force multiplier by many
[26:44] but it will eliminate the opportunity
[26:46] for us to catch people that dearly need
[26:48] to be caught.
[26:50] Um the the case in which uh
[26:54] Lilly brought up with three ladies that
[26:56] were killed.
[26:58] That case went into Arizona and then it
[27:00] went into Colorado. That's three states.
[27:05] The LPR system was utilized
[27:07] and this individual who is homicidal was
[27:10] caught before he killed some other lady.
[27:14] I would ask that you just think about
[27:17] which lady in your family would you like
[27:20] us not to have caught this individual if
[27:22] we didn't have this program.
[27:25] Which victim would you like?
[27:27] And I would ask that you think of the the tool that the valuable tool that
[27:33] this is to the police department.
[27:35] Um
[27:37] it is something that is desperately
[27:40] needed.
[27:41] Uh
[27:42] questions?
[27:44] I mean, I'm sorry I get emotional, but I
[27:46] also get emotional because I love
[27:49] people.
[27:50] And these these are victims. These real
[27:52] victims. This isn't something of uh us
[27:56] randomly being big government and trying
[27:59] to spy on people. That is not the case.
[28:01] >> Chief.
[28:02] We appreciate it. Um, are there any
[28:04] questions for
[28:07] Chief for Captain Patrick or the Chief?
[28:11] >> I I have a question.
[28:13] >> Go ahead, Councillor Whitlock.
[28:15] >> So, uh I think this maybe is more for uh
[28:18] Captain Patrick, but it would be helpful
[28:21] if you could just describe the various
[28:24] um policies and processes that the
[28:27] police department has in place to
[28:28] protect
[28:29] uh resident data in this program.
[28:31] >> Sure. So, I I encourage you all uh
[28:33] through that transparency or through
[28:35] that Provo City page, through the police
[28:37] page, you can go on and you can read our
[28:38] ALPR policy
[28:39] um that we've implemented in the in the
[28:41] police department. But, as far as your
[28:42] you said privacy protection for the
[28:44] information, is that correct? So,
[28:46] currently the informa- or currently our
[28:48] settings on this system on the database,
[28:51] uh you have to have multi multi
[28:53] authentication multi-factor
[28:54] authentication.
[28:56] Um so, meaning uh if a password somehow
[28:59] is stolen, an individual still can't
[29:00] access the information and and a
[29:03] uh an unauthorized individual still
[29:04] can't
[29:06] access the information because they
[29:07] don't have that
[29:09] multi-factor authentication. Uh they
[29:11] would have to have the uh officer's cell
[29:13] phone or they would have to have their
[29:14] email address and be able to access. So,
[29:16] that's the one of the first line of of
[29:18] defenses. Uh Flock has given us a list,
[29:21] and I'm sorry I'm not a a computer
[29:23] genius. I can't tell you all the
[29:24] acronyms of uh security protocols that
[29:27] they use to encrypt data um from the
[29:29] point of capture to the point of uh
[29:32] storage in our um
[29:34] in in the cloud storage where this
[29:36] information is is stored. Um but that
[29:39] information is is available through the
[29:40] Flock database or through the Flock
[29:42] company, and they've posted all of those
[29:44] different certifications and whatnot. Is
[29:46] there whatever
[29:47] >> Yeah, that's great. And then one of the
[29:48] things that Flock mentioned in our in
[29:50] our previous meetings is that we own our
[29:52] own data.
[29:53] >> Correct.
[29:53] >> So, could you explain, for example, what
[29:55] that means
[29:56] and how we participate in the national
[29:58] lookup program?
[29:59] >> So, the national lookup program is a
[30:00] program Chief BB brought up
[30:03] uh the example of this individual down
[30:05] in Iron County just last weekend. The
[30:06] national data The national lookup
[30:08] program is something that Provo City is
[30:10] currently involved with. Um
[30:13] in essence,
[30:14] uh we are allowed to access because we
[30:17] are part of this program or we've opted into
[30:21] this program, we can access the LPR
[30:23] cameras ALPR cameras um through the
[30:26] entire country. If I have a plate, let's
[30:28] say my license plate was involved in
[30:31] some type of a serious incident, I can
[30:33] put my license plate into the ALPR
[30:34] system, and it will search nationally
[30:37] where that vehicle has been. But my car
[30:39] has been parked in front of my house for
[30:40] quite some time, so it would just It
[30:42] actually there's no real LPR camera on
[30:44] my street, so
[30:46] it would show nothing, right?
[30:48] But I can search the national database,
[30:50] and likewise, anyone else that
[30:51] participates in the national database,
[30:53] which is a significant part of the
[30:56] country of law enforcement, can also
[30:58] search our data. They have to have the
[31:01] reason for the search, and that is
[31:04] auditable by our police department, so I
[31:07] see all of the searches that are done
[31:09] that are conducted,
[31:10] and I see the reasons for those
[31:12] searches, why they were conducted.
[31:14] >> And you you you audit that monthly,
[31:16] correct?
[31:16] >> Correct. That is a that is monthly
[31:17] audited.
[31:18] >> data.
[31:19] >> Correct.
[31:20] >> Um
[31:23] So,
[31:24] you also uh
[31:26] one other So, we also talked about how
[31:29] um
[31:30] there's a retention policy, correct?
[31:33] >> Yes.
[31:33] >> Can you explain that a little bit?
[31:34] >> So, there's a retention policy. All of
[31:36] the the from the audit standpoint, the retention is correct.
[31:39] The actual data storage, uh if you're
[31:41] talking about ALPR data storage, it's 30
[31:44] days. Um that is customizable. We have
[31:46] approval city, and I think nationally
[31:48] it's it's the standard has become kind
[31:50] of a 30-day uh period, and that is
[31:53] because after 30 days, uh
[31:55] the retention of more information feels
[31:58] like it's creeping into something that
[31:59] it probably shouldn't creep into. So,
[32:01] our retention period is 30 days for our
[32:03] data, at which point on day 31 or day
[32:06] 32, depend Oh, 30 No, day 31, um that uh
[32:09] that first day's worth of data is then
[32:11] expunged and is no longer accessible to
[32:13] anyone, ever.
[32:15] >> Amazing. And then my last question is,
[32:16] can you explain
[32:18] um
[32:19] kind of the data that is actually
[32:21] captured, and how it's not video at
[32:22] least for these license plate readers,
[32:25] what what's actually being captured in
[32:26] the system?
[32:26] >> So, thank you for the question. Um
[32:28] I would For those of you that know what
[32:30] a a trail camera is, uh let's let's talk
[32:33] about a trail camera. It's a camera
[32:34] that's mounted on a a tree, and every
[32:36] time it an animal walks by, you have a
[32:39] setting on that trail camera that says,
[32:41] "I want to take a photograph, or I want
[32:42] to take two photographs, or I want to
[32:43] take three photographs." That is the
[32:45] That's the the the basis of where this
[32:48] these ALPRs
[32:50] were were created.
[32:52] When somebody drives by a Flock camera,
[32:54] the camera will take a it's motion
[32:56] activated, and it will take a photograph
[32:58] or two or three, depending on how fast
[33:01] that vehicle may be going. And then
[33:03] those
[33:05] that
[33:06] metadata is attached to the
[33:09] camera that it's that took the
[33:10] photograph or that took the picture,
[33:13] the date and the time, and that is then
[33:14] encrypted and sent to our cloud storage,
[33:17] basically, where it
[33:19] is searchable for the for the next 30
[33:21] days.
[33:22] >> I think that makes sense.
[33:22] >> Yeah. Thank you.
[33:24] Any other questions I can answer?
[33:26] Mayor?
[33:29] » I was just going to say
[33:31] um
[33:32] I work with our cyber security team.
[33:35] Like, um those
[33:38] There we go. Anyway, uh I was talking to
[33:40] him
[33:41] and there are some
[33:44] like Flock has has said that they've
[33:46] made patches and updated for
[33:48] vulnerabilities and things like that he's not satisfied completely
[33:51] because that is coming from them, and he
[33:53] Anyway, he's going to work I just wanted
[33:56] to let everyone know that he is going to
[33:57] work with the chief and Officer Patrick
[33:59] and um Flock and make sure that he can
[34:02] have his own verification that those
[34:05] patches and updates
[34:08] are good and in place.
[34:10] >> And if I if I may, Mayor, um on on that
[34:12] point, I reached out to Flock and
[34:14] received confirmation back from them
[34:16] that there is a They have a third-party
[34:18] auditor
[34:19] >> Okay.
[34:19] >> that they utilize. They provided us with
[34:22] that information. I forwarded that on to
[34:23] Tyler, so he can verify with that
[34:25] third-party auditor to his satisfaction
[34:27] or to your satisfaction that they're
[34:29] complying with whatever security
[34:30] measures you see
[34:32] >> Okay. That's great.
[34:32] >> Thank you.
[34:33] >> Good.
[34:34] >> That's great. Thank you.
[34:35] >> Okay. Thank you.
[34:36] >> so much, everyone.
[34:38] All right. Item number two, a
[34:39] presentation regarding the 2027 budget
[34:42] for police. So,
[34:44] you guys will just stay here.
[34:48] » Well,
[34:49] that's good. I just I'll stand here.
[34:52] I
[34:55] Our budget presentation prepared by
[34:58] Captain Taylor
[34:59] um what's very good. And if you want to
[35:01] come up,
[35:03] Taylor. Um he'll go through some of our
[35:05] supplemental requests. And uh those
[35:08] things what's good to know is that uh
[35:11] I hire to surround myself with really
[35:13] good people, as you can tell.
[35:16] Um and it's good for me to to provide
[35:19] them an opportunity to talk to you and
[35:20] answer questions.
[35:22] So, it's good for them, also. So, uh
[35:24] he's going to do this
[35:26] presentation, and I'll be here to
[35:33] » Members of the council, thank you again.
[35:36] Going to talk about um our budget
[35:37] priorities for the year. These have been
[35:39] developed with the uh support and
[35:41] leadership of city finance leaders,
[35:43] who've been instrumental in help
[35:45] helping us focus.
[35:51] Our mission statement requires us to uh
[35:53] constantly examine in order if we're
[35:55] going to accomplish our mission to work
[35:56] with citizens and improve the quality of
[35:58] life
[36:00] and stop crime,
[36:02] we have to maximize our resources and
[36:04] focus them where needed. These
[36:06] priorities are designed to accomplish
[36:07] that
[36:08] objective.
[36:11] Our requests this year are two, um
[36:15] body-worn camera and in-car camera
[36:17] systems.
[36:19] I'd like to talk about camera systems
[36:21] first.
[36:23] We have a contract with the Axon
[36:24] Corporation to provide
[36:27] by what is now a very common place piece
[36:30] of police technology and it's a body
[36:32] worn camera system.
[36:34] That contract expires
[36:37] at the end of June in 2027.
[36:43] We used to have
[36:45] a in-car camera system
[36:48] that would capture
[36:51] from the essentially from the mirror
[36:53] position of the police vehicle
[36:55] um what the vehicle saw during a
[36:57] response to a call or a pursuit.
[37:00] That system when the department
[37:02] transitioned to this building
[37:04] was already uh old and outdated and
[37:08] moving it here would have required us to
[37:10] uh install antiquated equipment in this
[37:12] building.
[37:13] Mainly data transfer points in the
[37:16] parking structures.
[37:19] We did not do that wondering at the time
[37:23] if the body worn camera was an adequate
[37:25] solution.
[37:27] It turns out it is These are different
[37:28] technologies for different purposes.
[37:32] We need to reconstitute an in-car camera
[37:34] capability and renew a
[37:38] um body worn camera contract and we
[37:43] are keen to do this inside one contract
[37:46] that manages all of that large amount of
[37:49] video data inside of a common video
[37:53] management system that's safe and secure
[37:55] and CJIS compliant.
[37:58] These systems support investigations and
[38:01] protect officers. Let me talk about body
[38:03] worn cameras. A body worn camera
[38:07] um
[38:08] captures things from an officer's point
[38:10] of view
[38:11] and it it does a great deal to protect
[38:13] the officer and the city from false
[38:16] claims.
[38:17] It supports uh criminal investigations
[38:20] and allows the officer to capture the
[38:22] heat and chaos at a crime scene and to
[38:27] capture a victim's first statement about
[38:30] a crime, which is important to
[38:31] investigators.
[38:34] And so we understand what body-worn
[38:35] cameras are for.
[38:37] A vehicle-mounted cameras capture
[38:40] another component of investigations. It
[38:42] captures what an officer does during the
[38:44] conduct of a DUI investigation from an objective
[38:50] third-party point of point of view,
[38:52] third-person point of view. Not from the
[38:54] officer's chest. A vehicle of a
[38:56] body-worn camera, if you're having any
[38:57] familiar with it familiarity at all,
[39:00] that video footage can be erratic cuz
[39:03] it's literally on the officer's body and
[39:05] he's doing other things. It can be
[39:07] obscured by what he's doing with his
[39:08] hands.
[39:09] A vehicle-mounted system is is remote.
[39:12] It's on the vehicle and it can capture
[39:14] the officer doing field sobriety tests.
[39:16] It can also capture the officer's
[39:18] driving behavior, the suspect's driving
[39:20] behavior during a traffic stop. It can
[39:23] help them establish probable cause for a
[39:24] stop for that reason and show to the
[39:27] court what he saw.
[39:29] So we are missing makeable
[39:31] investigations for lack of this
[39:32] technology.
[39:36] Are there questions about cameras?
[39:40] The size of the request is
[39:42] um
[39:43] This This is a preliminary quote from
[39:46] one corporation.
[39:48] There is right now an active request for
[39:51] proposals
[39:52] on the city's RFP system. It's the state
[39:55] purchasing network.
[39:58] Um so these represent the top end of
[40:00] what these contracts may be.
[40:02] Uh
[40:03] we know at least one of them will come
[40:05] in in this neighborhood.
[40:07] But uh
[40:08] this is based on adding a car camera
[40:12] system to our current
[40:14] um
[40:16] contract cost for only maintaining the
[40:20] Axon contract. So, this is the cost to
[40:23] add for adding another system to our
[40:25] contracts budget.
[40:28] I've said
[40:29] crammed a lot of
[40:31] work into just one slide. Is there
[40:32] questions about cameras?
[40:36] >> I think you're good.
[40:36] >> Okay, moving on.
[40:39] Last year we came to the council and
[40:41] asked for an increase to our personal
[40:42] protection budget, which we use to buy
[40:44] armor, and I'm here to ask you again,
[40:47] and I want to be accountable for what
[40:48] happened last year.
[40:50] We spent that money on
[40:54] scheduled replacements for personal
[40:57] protective systems for police officers.
[40:59] That's the first big ticket item. I want
[41:01] you to think about that vest that they
[41:03] all wear, and it's that carrier vest
[41:06] that has ballistic Kevlar inside of it.
[41:10] The next thing that's that's most of
[41:12] that budget. We spend the remainder of
[41:15] it on things like
[41:17] Kevlar helmets
[41:19] and some SWAT equipment.
[41:22] This year we identified a need that we
[41:24] also had to replace some badly outdated
[41:26] ballistic shields, and just think about
[41:28] that shield the Romans used to carry
[41:30] around, except it's made out of Kevlar
[41:32] this time. And an officer might take
[41:34] that to a school shooting.
[41:36] We We had a few of those.
[41:39] They were expired by 7 years, I think.
[41:44] They don't stop working the day they're
[41:45] expired, but they degrade over time.
[41:48] And so, we bought several more of those.
[41:51] Now we have a need to replace similarly
[41:53] expired inserts, in addition to the
[41:56] standard Kevlar that they wear on their
[41:58] vests.
[42:00] This This request is designed to let us
[42:03] replace expired
[42:05] ballistic inserts, and these are rifle
[42:08] rated
[42:09] flexible panels that an officer puts on
[42:12] top of a normal pistol rated vest.
[42:15] It goes inside inside the carrier on top
[42:18] of the pistol rated armor and it
[42:20] protects the vital areas on his front
[42:22] and back from rifle fire.
[42:25] These new products we have old products.
[42:27] The old ones are heavier and thicker.
[42:30] The new products are thinner, lighter,
[42:32] more flexible and unsurprisingly more
[42:35] expensive.
[42:37] Um this we have 90 expired systems. This
[42:40] request is a design to let us equip 60
[42:43] officers this year with updated systems.
[42:47] We'll focus those on officers in the
[42:48] patrol division first and then we will
[42:52] use the normally scheduled um
[42:57] armor budget
[42:58] to cover the remainder over the next 2
[43:01] years.
[43:02] So this is a request rate of $9,400
[43:06] to equip police officers with
[43:08] um armored inserts that they may use to
[43:11] protect their vital areas from heavier
[43:14] fire uh firearms fires while responding
[43:16] to calls. Any questions about armor?
[43:19] >> This is a one-time ask. This is a
[43:21] non-recurring ask.
[43:22] >> This unlike last year's a one-time
[43:24] request for purchasing a specific
[43:27] product.
[43:29] Armor is the products are multiplying.
[43:32] We feel a
[43:33] an urge to
[43:35] meet the needs of officers and keep them
[43:37] safe while they work.
[43:39] These things are also going to expire
[43:41] but unlike the old systems, this one is
[43:43] going to last 10 years rather than five.
[43:46] Um so that's a a savings over time but
[43:50] this is a one-time request and not an
[43:52] ongoing request for an increase to the
[43:54] personal protection budget.
[43:56] >> Are these more breathable than the ones
[43:58] they currently have?
[43:59] >> Uh no. That's not the that's not a
[44:02] factor at play. The vest itself with its
[44:05] pistol rated thing is a heavy sweaty
[44:09] affair.
[44:10] And the addition of this rifle
[44:13] insert isn't going to change that
[44:15] problem.
[44:20] » Do you have So, you said 10 years. Have
[44:24] you gone through all of the different
[44:26] armor and things like that and say,
[44:27] "Okay, in 6 years we're going to need to
[44:29] be replacing this number of units for
[44:32] this portion" and like do we do we have
[44:34] a a plan like a rotation
[44:36] >> Yes. Yes, we do. But, these products are
[44:40] all additions.
[44:43] So,
[44:44] we maintain this
[44:46] I can tell you that this year
[44:49] uh in the next fiscal year, I'm going to
[44:51] replace 12 standard vest systems.
[44:56] And that's just because we replace those
[44:59] every 5 years. They get degraded by sweat
[45:03] and flexion.
[45:04] Those those Kevlar fibers degrade.
[45:08] I'm going to replace 12 of those on a
[45:10] scheduled 5-year replacement schedule
[45:12] and I'm likely to buy 10 more to equip
[45:15] new hires. So, I expect to buy 22 of
[45:18] those.
[45:19] Similarly, all of our helmets have got
[45:22] those on a schedule and I had to
[45:23] purchase a stack of those this year
[45:25] because they're they were purchased at
[45:27] once and I'm trying to distribute these
[45:28] purchases
[45:30] so that they're not all coming due at
[45:33] the same time.
[45:35] So, I focused this request on 60 systems
[45:38] rather than 90 systems for two reasons.
[45:40] One is for that, but the major one is
[45:42] just to reduce the bill because I I
[45:44] understand that city dollars are
[45:47] scarce.
[45:48] But, this is the critical need that I
[45:50] that I'm asking for this year.
[45:52] >> But, you you've got your spreadsheet, so
[45:53] you're tracking which things are come
[45:55] due. Like you're rotating the food
[45:57] storage.
[45:57] >> Yes, we are.
[45:59] >> All right.
[46:02] » Are there other questions?
[46:06] In summary, those are our
[46:09] um
[46:10] requests, camera systems in the amount
[46:12] of a $107,000 increase
[46:14] for a new 5-year contract for uh two
[46:17] camera systems and a one-time request
[46:19] for $89,000 for armor.
[46:22] >> So, are these things going to be in your
[46:24] budget or you're looking for an
[46:25] appropriation?
[46:27] >> The
[46:28] um
[46:28] camera system will be a an increase to
[46:32] the budget
[46:34] and the armor will be an appropriation.
[46:38] Thank you for the question.
[46:40] >> Councilor Whitlock.
[46:41] >> Uh
[46:42] if I understood correctly, the camera
[46:45] systems quote from Motorola was
[46:47] preliminary.
[46:48] Is it Is there a Has there been a formal
[46:50] RFP and if not, when's that when you
[46:52] plan to
[46:52] >> There is a formal RFP. It is published
[46:54] now and corporations who wish to compete
[46:58] for this uh contract must submit um
[47:02] qualifying bids by April 2nd.
[47:04] >> And so, we're and how confident are we
[47:06] all that
[47:07] effectively like
[47:09] um
[47:10] someone will come in at that budget.
[47:12] There's not going to be like a
[47:13] >> One of these corporations has submitted
[47:14] this bid.
[47:15] >> Got it. Got it. Okay.
[47:16] >> Yep.
[47:17] >> But there may be another that's lower.
[47:19] >> That is right.
[47:21] >> Thank you.
[47:23] >> All right. Any other questions?
[47:25] Hey.
[47:26] >> Did you guys This is the higher the
[47:28] higher bid that we're talking about with
[47:30] the cameras. Was the act to get passed
[47:32] on?
[47:33] >> All right. Thank you so much.
[47:35] >> Thank you for your attention.
[47:36] >> We appreciate all you guys do.
[47:38] >> You too.
[47:40] Very much.
[47:40] >> Hey, third of presentation regarding the
[47:42] 2027 budget for the mayor's office and
[47:44] this will be presented by Scott
[47:45] Henderson, the chief administrative
[47:47] officer.
[47:47] >> But But
[47:49] was the was dispatch part of ours?
[47:51] >> Oh.
[47:51] >> Do we have dispatch Tom? We have one
[47:53] more uh
[47:54] >> Okay.
[47:54] >> Yes, I'm
[47:56] Let's hear from dispatch.
[47:58] >> I'm sorry, guys. She's still on that. No
[48:00] problem.
[48:01] >> We have 15 minutes left for the summit.
[48:03] >> That's fine. Yeah.
[48:04] >> I will be quick.
[48:06] Um
[48:08] No, you're fine. So, my name is Heather
[48:10] Perkins. I'm the manager of the 911
[48:12] center for Provo City. We fall under the
[48:15] police department, but we are considered
[48:17] a consolidated center. So, we actually
[48:19] provide dispatch services for three
[48:22] police departments and two fire
[48:24] departments. Um this is a contract that
[48:26] we made with Orem City
[48:28] December 25th of 2022.
[48:31] >> And then who's the third police
[48:32] department?
[48:33] >> Lindon subcontracts with Orem. So, we
[48:38] provide dispatch services for Provo,
[48:39] Orem, and Lindon Police Department, and
[48:41] then Provo and Orem Fire Department.
[48:44] Uh our budget in dispatch is divided
[48:47] between Provo and Orem. So, we get um
[48:53] 911 surcharge taxes from the state for a
[48:57] percentage of every 911 call that is
[48:58] made that comes into our center. Uh that
[49:01] covers roughly 34% of our budget. Uh
[49:05] then the remaining part of our budget is
[49:07] divided between Provo and Orem. 50% of
[49:11] the budget is divided between the two
[49:13] cities based on population, and then 50%
[49:17] of the budget is divided between the two
[49:18] cities based on call volume.
[49:21] Uh so,
[49:22] roughly 34% is covered by the 911 tax.
[49:26] Orem pays approximately 34 and 1/2% of
[49:29] the remaining, and then Provo pays 31
[49:31] and 1/2% of the remaining.
[49:34] Um so, in our dispatch there next slide,
[49:36] please.
[49:38] >> Yeah.
[49:39] >> Oh, oh, oh, yes, I do. I'm so sorry.
[49:44] Which one do I do?
[49:47] >> Arrow.
[49:54] » Okay.
[49:57] that's fine. Um so, in our
[50:00] dispatch center, we are allotted 43 and
[50:03] 1/2 full-time positions.
[50:05] Um we staff four radio positions 24
[50:08] hours a day.
[50:10] Um those radio positions are we staff a
[50:12] Provo Police main channel, an Orem and
[50:15] Lindon Police main channel. Then we have
[50:17] a shared police service channel for all
[50:19] the three departments to be able to go
[50:20] to to run the requests like warrants,
[50:22] driver's licenses, things like that. And
[50:24] then we have one shared fire response
[50:27] channel. So, what my ask is is to be
[50:30] able to add two additional full-time
[50:31] positions to our staffing numbers so
[50:34] that we can increase
[50:36] the opportunity to provide a secondary
[50:39] fire response channel for the fire
[50:40] departments during peak hours of the
[50:43] day.
[50:44] Um
[50:44] in the last calendar year, our dispatch
[50:47] center fielded 227,747
[50:52] phone calls. Um and within the fire
[50:55] departments' responses, we had 3,496
[50:59] calls that are classified as fire calls.
[51:01] That's not medical, that's just
[51:03] specifically fire.
[51:05] Um every time we get a specific type of
[51:09] fire call, which is
[51:11] any kind of fire involving a fire report
[51:14] involving a commercial or residential
[51:16] structure or grass fires, the way that
[51:18] we operate in dispatch is we give that
[51:20] channel or we give that incident its own
[51:23] specific channel because the call radio
[51:26] traffic becomes so much that it kind of does not allow
[51:30] for other fire responses or other
[51:32] medical responses to really have the
[51:33] airtime. It gets really muddled. So,
[51:35] what our current
[51:37] um
[51:39] operating procedure is is that we will
[51:40] take one of our call takers and move
[51:43] them to that secondary fire channel to
[51:45] be able to cover that. And I pulled
[51:48] statistics that there were 1,870
[51:53] fire calls that meet those criteria that
[51:55] we would assign to a second channel in
[51:57] the last calendar year. So,
[52:00] depending on the severity of the fire
[52:02] incident, it can roughly take an hour or
[52:06] more for those kinds of major incidents
[52:08] to resolve. So, that's up to 5-plus
[52:12] hours a day that our dispatchers are not
[52:14] able to perform their primary
[52:16] call-taking responsibilities because
[52:18] they're helping to cover
[52:20] the fire channel. So, that's my ask is
[52:22] that we
[52:24] can increase our staffing for that.
[52:27] Yes.
[52:28] >> If so,
[52:30] how much of that employee would be
[52:32] covered by Orem and Lindon? Would they
[52:34] also have to approve?
[52:35] >> Yeah. Well, so, our agreement with Orem
[52:37] is that
[52:39] our operating budget is approved by
[52:42] Provo City Council. And then they pay
[52:45] it. So, we have one dispatch budget, and
[52:47] then they pay their portion based on the
[52:49] 50%
[52:51] population, 50% call volume.
[52:54] >> So, if we approved two more employees,
[52:58] >> they would essentially be paying half of
[53:01] it.
[53:01] >> So, do we have the pricing of that?
[53:03] >> Um
[53:05] on my sheet that I submitted, I did. I
[53:07] think that it was roughly 186,000
[53:11] for the two positions.
[53:14] Um
[53:15] I can try and find my email and get it
[53:17] to you.
[53:17] >> be looking to um
[53:18] just add that to your budget? Or Okay.
[53:22] >> Yeah.
[53:29] » I don't remember seeing that.
[53:30] >> It was I don't think
[53:31] >> Yeah, it wasn't in the packet.
[53:32] >> On these?
[53:35] We are supposed to have
[53:41] » Oh, Councilwoman Lock.
[53:43] >> Thank you. Uh, I have a question.
[53:45] >> Yes.
[53:45] >> Just
[53:48] what does Linden contribute?
[53:51] I'm just confused it says we we provide
[53:52] service to Provo, Orem, and Linden on
[53:53] this line.
[53:54] >> Yes, so when we consolidated, Orem and
[53:56] Linden were a combined dispatch center.
[54:00] Um, Orem was
[54:02] struggling with some of their staffing
[54:03] levels and things like that and they
[54:05] just felt like
[54:07] ultimately it would be a better service
[54:10] to all of our communities because we do
[54:12] work so closely and because shared
[54:14] resources cross the borders frequently
[54:16] and we respond on calls together to help
[54:18] each other out. Um, that it would be
[54:21] beneficial for both of our cities to
[54:23] join together um, and because Linden was
[54:27] already working with Orem in their
[54:28] dispatch,
[54:30] they just kept that agreement in place.
[54:33] I don't know what Orem charges Linden.
[54:38] Um,
[54:39] >> So, Linden contributes via Orem's
[54:41] contribution.
[54:42] >> Mhm, yeah. Oh, Linden's statistics of
[54:44] call volume and population are included
[54:46] in Orem's contribution.
[54:48] >> But they play
[54:50] the Orem percentage again is higher than
[54:52] Provo percentage.
[54:53] >> Yeah, mhm.
[54:54] >> They were like 30% and we were like 47%
[54:58] something like that.
[54:59] So, I'm going to assume that Linden's
[55:00] portion brings it up that percentage.
[55:02] >> Yeah, population-wise Provo does have
[55:04] the higher population, but with the
[55:06] population figures we included Linden
[55:09] and actually Vineyard because Orem fire
[55:11] covers Vineyard for fire response, but
[55:14] they don't do police response. So, I I
[55:16] believe those numbers were included in
[55:19] Orem's contribution.
[55:22] >> What are the What are the main KPIs that
[55:24] we track and how are we performing on
[55:26] them?
[55:27] >> Yeah, so that's actually um,
[55:29] we there's an organization called the
[55:31] Utah Communications Authority that um,
[55:35] has report cards that dispatch centers
[55:37] need to meet every year
[55:39] and it tracks um we need to have
[55:43] quality assurance programs to make sure
[55:45] that we're reviewing the calls
[55:46] correctly. They we need to have mental
[55:48] health services. We need to have a
[55:49] certain number of call takers answering
[55:52] phones 24/7.
[55:54] Um
[55:56] it specifically for
[55:59] fire related things, there's not really
[56:02] any
[56:03] national set standards or guidelines
[56:05] that I can find that say at this point
[56:08] you need to have this. It's really based
[56:10] on
[56:11] each agency and how they are able to
[56:15] perform and feel like they're getting
[56:17] the service that they need.
[56:21] » Thank you.
[56:23] >> All right. Any more questions?
[56:25] >> I guess you could just email us the
[56:27] pricing.
[56:28] >> Yes, absolutely.
[56:29] >> Okay.
[56:30] Thank you so much.
[56:34] All right. Um
[56:36] next is the
[56:38] Mayor's office by Scott Henderson. Our
[56:40] chief administrative officer.
[56:50] » Thanks for this opportunity to discuss
[56:51] this upcoming budget year.
[56:59] The components we'll talk about today um
[57:02] which are really the major components of
[57:04] the budget are staff
[57:05] our intergovernmental relationships and
[57:08] the costs for membership to some of
[57:10] those
[57:11] um citywide initiatives and as we work
[57:15] with a new administration that starts in January on the accomplishments
[57:20] that we are going through.
[57:25] This is the same staff um as we'd had in
[57:28] last year. So
[57:30] um as you know in the past we have
[57:32] reduced the mayor's office.
[57:36] We have uh
[57:37] reduced an assistant CAO.
[57:40] Um, we have eliminated some part-time
[57:43] staff.
[57:44] Also eliminated marketing and social
[57:46] media staff and reassigned those duties.
[57:49] So, mayor's office, I feel like is
[57:51] really
[57:52] led the way along with when we were
[57:54] asking about lean and efficient
[57:57] operations. A change for this year um is
[58:01] we have converted one office assistant
[58:04] where we had two in the front office,
[58:06] one to an analyst position, which really
[58:08] does match the the great work that that
[58:12] staff member is doing and we're able to
[58:14] do that on a revenue revenue neutral
[58:16] basis. So, we're able to
[58:19] um
[58:20] move some positions around amongst
[58:22] existing staff, take advantage of the
[58:24] skills and the needs of the department.
[58:27] Um, this also does include media
[58:28] services, which is under our brand new
[58:31] communications director,
[58:33] Barb Smith.
[58:36] Feel like this is um
[58:39] evident that we look
[58:42] and or effective and efficient ways to
[58:44] use our staff.
[58:46] Um, we are constant as part of the
[58:48] budget process and pulling the citywide
[58:50] budget together, we are cognizant of the
[58:53] responding to status quo and leading out
[58:57] and being leaders in the mayor's office.
[59:00] Um, we are always looking and we've gone
[59:02] to line item detail now, looking at
[59:04] efficient simplification of the mayor's
[59:06] budget.
[59:07] And I I think
[59:10] we're a pretty good example in the
[59:11] overall city of just doing better with
[59:13] less.
[59:16] In some of those intergovernmental
[59:18] relationships, these are the fees for
[59:21] our membership as part of League of
[59:23] Cities and Towns, Mountain Land
[59:25] Association of Governments,
[59:27] Utah Valley Chamber of Commerce, and
[59:29] District Court Graffiti Program are some
[59:31] examples of the thing we pay out of an
[59:33] intergovernmental.
[59:35] And right now, we do not know those fees
[59:39] right now, so we're looking at ways that
[59:40] we could if there are fee increases that
[59:43] we could absorb those and or look for
[59:46] other opportunities to even if we needed
[59:49] more money to do that. Thank you.
[59:50] >> Councilor Bogden.
[59:51] >> MAG fees are also a part of the CIP.
[59:55] So, what's the difference between this
[59:56] one and the MAG fees in the CIP?
[59:59] >> Well, I think MAG is probably listed as
[1:00:01] a funding source in the CIP, where this
[1:00:04] is actually our organizational
[1:00:06] membership.
[1:00:08] >> I think the question is what it was. I
[1:00:10] thought it was something.
[1:00:11] >> Maybe let's take a look together at CIP.
[1:00:13] I can't imagine that would be nice if
[1:00:15] someone paid that bill out of the CIP,
[1:00:17] but I haven't had that pleasant
[1:00:19] surprise.
[1:00:21] I think one thing with these
[1:00:22] intergovernmental relationships that
[1:00:24] maybe this is me editorializing. I wish
[1:00:26] they would hold to the same budget and
[1:00:28] status quo standards of the cities that
[1:00:31] they represent. Sometimes those fees
[1:00:33] have a tendency to go up when the cities
[1:00:35] that they serve and represent seem to be
[1:00:38] holding to status quo quite a bit.
[1:00:42] That's just me editorializing.
[1:00:47] Early accomplishments in this area, I
[1:00:49] think what we would really focus on is
[1:00:52] our community outreach and some changes
[1:00:54] that we're making there.
[1:00:56] We've adjusted and refined the Provo Way
[1:01:00] to create a more experience-based
[1:01:02] element. We started with We just did
[1:01:06] council last week, so we started with
[1:01:08] our
[1:01:09] administration, and then we worked
[1:01:11] through the departments, so they get an
[1:01:12] education on the city, where I thought
[1:01:14] some of the other ones that didn't have
[1:01:16] a probably the flow and the learning
[1:01:19] flow that you want from that. And so,
[1:01:20] Provo Way continues to be a very popular
[1:01:23] program, and we have a great group this
[1:01:25] year. So, our
[1:01:27] graduating class for spring of 2016 is
[1:01:30] just going to be great.
[1:01:32] Uh women's day is coming up this
[1:01:34] weekend.
[1:01:35] Uh we have incorporated office hours. Um
[1:01:39] I
[1:01:41] compare it very much to like a professor
[1:01:43] in office hours. Our our professor and
[1:01:45] our mayor meets with um takes office
[1:01:48] hours every Thursday.
[1:01:50] And be able to sit down with citizens,
[1:01:51] and they're able to sign up for that.
[1:01:53] And really working on continued and more
[1:01:57] consistent contact with our citizens to
[1:02:00] keep them engaged through all these
[1:02:02] different elements, including Mondays
[1:02:04] with Marsha.
[1:02:06] >> Scott, are those office hours full? Um
[1:02:09] what's the demand for those kinds of
[1:02:11] meetings? Is it regular demand?
[1:02:13] >> to be full. I got to imagine.
[1:02:16] >> Okay.
[1:02:17] Right.
[1:02:19] Okay.
[1:02:20] >> And we try to work in
[1:02:23] >> something extra. Yeah.
[1:02:25] >> It In a lot of ways, I would assume it
[1:02:28] helps take also some pressure off of
[1:02:31] these constant needs throughout the day.
[1:02:32] You are This is a set time to be able to
[1:02:34] come in. It has some time restrictions,
[1:02:37] and you're able to have good productive
[1:02:39] conversations, but do so in a very
[1:02:41] efficient manner, you know, instead of
[1:02:44] maybe having extended conversations,
[1:02:46] which could disrupt the workflow or
[1:02:48] maybe harder to schedule. So, these are
[1:02:50] much more consistent.
[1:02:53] So, answering the council's questions as
[1:02:55] part of the memo,
[1:02:57] um
[1:02:58] we do not have any unfunded needs. We
[1:03:00] are not asking um at for any
[1:03:03] supplemental or appropriate additional
[1:03:05] appropriations for 2027 right now.
[1:03:09] And we just don't have any fees and
[1:03:11] charges, so we're not making any major
[1:03:13] changes to those areas.
[1:03:17] >> What was the budget last year?
[1:03:19] >> The budget was right about 2.1 million.
[1:03:22] Three quarters of that is staffing
[1:03:25] including the office staffing and
[1:03:28] uh media services. Approximately 500,000
[1:03:31] are the line items within there for
[1:03:34] those memberships. Probably
[1:03:35] approximately a quarter million of that
[1:03:38] is those memberships with
[1:03:39] intergovernmental organizations. So,
[1:03:42] that's the that's the numbers that came
[1:03:44] from last year.
[1:03:46] >> Okay. Any questions for Scott?
[1:03:49] All right.
[1:03:50] >> All right. Thank you.
[1:03:51] >> Thank you, Scott.
[1:04:01] You go.
[1:04:02] We'll take a break. We're running ahead.
[1:04:05] Yeah, let's see how you do. Yeah.
[1:04:09] But, it's not listed till like 1:20, so.
[1:04:13] All right. We'll take a break.
[1:04:14] >> Recording stopped.
[1:04:18] » Presentation regarding 2027 capital
[1:04:22] improvement report.
[1:04:24] >> And this will be presented by Andrea
[1:04:26] Wright, our budget analyst.
[1:04:28] This is a long one, guys. This is 60
[1:04:29] minutes. This is a big one.
[1:04:34] » Good afternoon. I'm just kind of here to
[1:04:38] start the introduction and go over the
[1:04:40] format if we have any questions. And
[1:04:43] then I have all the amazing departments
[1:04:45] that are involved with CIP to go ahead
[1:04:47] and answer questions for us.
[1:04:54] So, here's the table of contents. It's
[1:04:56] broken into two separate areas, the
[1:04:57] funded projects
[1:04:59] and then the partially funded and
[1:05:01] unfunded projects.
[1:05:03] And then we have the departments stand
[1:05:04] up,
[1:05:05] we're going to just kind of go in the
[1:05:06] order of airport, energy, and then have
[1:05:09] engineering come down by public works,
[1:05:11] and then go library, parks, and then
[1:05:13] back to public works. Wait for her to
[1:05:14] get back.
[1:05:18] Um I know that you guys have had the
[1:05:19] book for 2 weeks. Is there any questions
[1:05:22] on the formatting of it? Do we need to
[1:05:24] go in more detail of it? This is just
[1:05:26] the example of a summary page with all
[1:05:29] of the different projects combined.
[1:05:34] And then here is what the top part of a
[1:05:36] detail page looks like, kind of giving
[1:05:38] them information of what the project is.
[1:05:43] And then you also have the funding
[1:05:44] sources broke up on top and the type of
[1:05:47] expenses that are involved with it.
[1:05:51] Um if you guys are good to move along
[1:05:53] with the formatting, we'll start with
[1:05:54] airport. If there's any questions on the
[1:05:57] airport CIPs,
[1:05:59] I can invite Brian up.
[1:06:02] Do we have questions for airport?
[1:06:07] Having, could you pull up the airport
[1:06:09] funding page?
[1:06:10] >> Quick uh any page number and any title
[1:06:12] of the document that is
[1:06:15] >> Airport page four.
[1:06:19] » Are we just doing questions?
[1:06:21] >> Do we want to go down into detail? We
[1:06:23] figured you guys already had the
[1:06:24] information. We didn't need to go
[1:06:26] through each project. You could just go
[1:06:28] through the questions that you have.
[1:06:31] >> I have actually It's not really a
[1:06:32] question. It's more of a statement for
[1:06:34] the public. This is pretty new,
[1:06:36] and we just barely
[1:06:38] >> Okay, can you turn the volume
[1:06:41] >> This is pretty new, and we just barely
[1:06:44] authorized
[1:06:45] bond issuances.
[1:06:47] So, can you go ahead and explain the
[1:06:48] projects
[1:06:50] why the projects down in the unfunded
[1:06:52] portion are not here?
[1:06:54] >> I can explain that if you want.
[1:06:56] >> Go for it.
[1:06:59] » So, a lot of the projects with the
[1:07:01] airport are associated and attached to
[1:07:03] grants and FAA funding. Until we
[1:07:06] actually have that approved signed grant
[1:07:08] in the hand, we don't want to put it on
[1:07:10] the funded list, especially since we
[1:07:12] have budget authority in the budget
[1:07:13] ordinance to add that expense budget
[1:07:16] later on.
[1:07:18] >> Okay, and I think that's great for the
[1:07:19] public to know. Can you flash down to
[1:07:22] the partially and unfunded projects so
[1:07:24] that the public can
[1:07:26] >> 126
[1:07:27] >> visualize what is coming and then maybe
[1:07:30] Brian can give us
[1:07:31] when you anticipate these projects to
[1:07:34] move up into the funded category.
[1:07:36] >> Uh good question. So, as Oh, that's
[1:07:39] loud. So, as Andrea mentioned,
[1:07:43] and and Councilwoman Bogan, as you
[1:07:45] mentioned, we've had a lot of
[1:07:47] discussions about funding at the
[1:07:48] airport.
[1:07:50] And all of this
[1:07:51] all of these projects that you see here
[1:07:54] have been part of those conversations,
[1:07:56] but to Andrea's point,
[1:07:58] we don't show them as funded until we've
[1:08:00] actually received those those funds.
[1:08:02] Um so, just going down the list, number
[1:08:05] one, preventative runway pavement
[1:08:07] maintenance, that's an FAA grant that
[1:08:09] will be issued
[1:08:11] shortly, as soon as we have bid
[1:08:12] information, that's typically how that
[1:08:14] goes.
[1:08:15] Um we get the grant um once we have
[1:08:18] the project bid out and we know those costs.
[1:08:22] Um same with the rehabilitate 1331
[1:08:25] runway lighting, that's also an FAA
[1:08:28] grant. Um these projects are anticipated
[1:08:31] to begin um and actually be bid out here
[1:08:34] in the next month.
[1:08:35] Um and so, those grants are forthcoming soon, um
[1:08:41] likely before the beginning of the
[1:08:42] fiscal year.
[1:08:44] Um
[1:08:46] Please do the airport terminal
[1:08:48] expansion, that one's ongoing, under
[1:08:51] construction, so
[1:08:53] um that one has portions of FAA funding
[1:08:56] that's
[1:08:57] actually we we received the FAA grant
[1:09:00] portion of that, we've the county's
[1:09:02] portion of that.
[1:09:04] Um Save Utah, so that was probably
[1:09:07] partially funded, but actually
[1:09:10] funded. So, I don't know again how It
[1:09:12] gets really tricky. Um this is one of
[1:09:14] those things we wrestled with back and
[1:09:16] forth when we met with the
[1:09:17] administration on how do we show these
[1:09:19] projects at the airport because there's
[1:09:21] so many different funding sources.
[1:09:23] And but the bottom line is if if the
[1:09:25] money hasn't been received, we don't go
[1:09:27] out to the contract with it. So, Um so,
[1:09:30] some of these are actually partially
[1:09:32] funded and under under construction.
[1:09:34] Phase three and four design, um we're in
[1:09:37] progress on that one as well.
[1:09:39] Um and that one was funded through
[1:09:40] county
[1:09:42] um
[1:09:43] tourism tax dollars.
[1:09:46] The sorry, I don't know how to say it.
[1:09:47] Terminal expansion phase three,
[1:09:50] we're in the final phases of design on
[1:09:52] that one. Um
[1:09:54] And once we are actually out to bid on
[1:09:56] that one. So,
[1:09:59] we'll do this April 18th. We'll get
[1:10:02] uh subcontractor bids through our
[1:10:03] general contractor Layton Construction
[1:10:05] for phase three construction.
[1:10:08] And then that one was funded by
[1:10:11] um the $20 million bond that the voters
[1:10:14] just approved
[1:10:15] um in last month or so.
[1:10:18] And then snow removal equipment
[1:10:20] building, that one's under construction
[1:10:22] partially funded by the FAA grant
[1:10:25] uh by FAA grants as well as a neither
[1:10:27] fund loan from the energy department.
[1:10:30] Um
[1:10:32] that we've all talked about on that one.
[1:10:34] Heavy equipment, that's a
[1:10:37] that's an aspirational project that
[1:10:38] we've submitted an application for grant
[1:10:41] funding from the FAA on that one.
[1:10:43] Um haven't heard back on an award, so
[1:10:45] that one may or may not be funded at
[1:10:46] all.
[1:10:48] Um reconstruct and expand north apron,
[1:10:50] so these are now future projects.
[1:10:53] Um
[1:10:54] that we'll probably be able to get
[1:10:55] >> the other ones could happen in this
[1:10:57] budget year, so to speak, possibly.
[1:10:59] >> Yeah, so so all of them on this list
[1:11:02] could presumably happen if the grants
[1:11:04] are awarded. Some we know we're getting
[1:11:06] the grants already. Some we've applied
[1:11:08] for grants and they may or may not be
[1:11:10] awarded to us.
[1:11:12] >> So the only one we have
[1:11:14] a maybe on is the tower equipment.
[1:11:18] >> And the reconstruct of span North Gate
[1:11:20] Road.
[1:11:21] >> The rest of them are
[1:11:22] guaranteed the grants. It's just
[1:11:26] them putting it in the
[1:11:27] >> Correct. So we've we've shown the
[1:11:29] amounts that have been dedicated and set
[1:11:31] aside for the county, the state, the FAA, and
[1:11:36] Pearl City with the bond. So
[1:11:39] those are all amounts that we need that
[1:11:41] are in process
[1:11:43] and just waiting on the remainder of the
[1:11:45] grants to show up fully funded.
[1:11:47] >> Okay, awesome. Any other questions on
[1:11:49] airport Counselor Whitlock?
[1:11:52] >> Thank you. I was just curious. So
[1:11:55] there's the $3 million airport facility
[1:11:57] improvement line item in funding.
[1:11:59] >> Yeah.
[1:11:59] >> Um
[1:12:00] would you just share a little bit more
[1:12:02] specifically what projects that will
[1:12:03] fund?
[1:12:04] >> Yeah, so
[1:12:06] at the airport historically, well, not
[1:12:09] historically, as we receive grants from
[1:12:12] the FAA, there's a local share, a local
[1:12:14] match that's required.
[1:12:17] We'll just call it 10%. Let's just say
[1:12:18] 10%.
[1:12:20] In the past, the FAA has allowed us to
[1:12:22] use land purchase
[1:12:25] um to go towards that match.
[1:12:28] Um and they're allowing us to do that on
[1:12:31] certain kinds of grants. They're called
[1:12:32] entitlement grants. But we also have
[1:12:35] um what are called discretionary grants,
[1:12:37] which are competitive. Um and so the FAA
[1:12:39] is not going to let us use that land
[1:12:42] match for more of the competitive
[1:12:44] grants.
[1:12:45] And so we have a large potentially a
[1:12:48] large local match requirement that will
[1:12:51] be coming up on some of these larger
[1:12:52] projects. Right now, we've got a lot of
[1:12:55] local funds going to the terminal
[1:12:57] projects, so we don't have to worry
[1:12:58] about that. But, as we move away from
[1:13:00] the terminal project, and we're doing,
[1:13:02] say, a runway rehab or something like
[1:13:04] that, and we get a grant from the FAA,
[1:13:07] there will be a 10% match from the from
[1:13:10] the city, essentially.
[1:13:12] And so, as we've budgeted, um this
[1:13:15] council
[1:13:16] Mr. Bullock, you may not remember this,
[1:13:19] but this is already those who've been on
[1:13:20] council for the last few years.
[1:13:22] The airport has been lucky the last few
[1:13:25] years to have a revenue surplus.
[1:13:27] And every year, if we want to use that,
[1:13:29] we we come back to council and
[1:13:30] appropriate it. That $3 million line
[1:13:32] item in budget is kind of last dollars
[1:13:34] in. So, as our revenues come in, and if
[1:13:37] they're above budget revenue, it will
[1:13:39] slide into the CIP, and basically build
[1:13:42] up over time, so that we can pay those
[1:13:44] local match. Or, if it's something we
[1:13:46] want to do a pavement maintenance
[1:13:47] project on the airfield, um it's just utilizing our our revenue
[1:13:53] without having to come back to council
[1:13:55] and appropriate it every single time
[1:13:58] when we get that that excess surplus
[1:14:00] revenue.
[1:14:01] >> Thank you. Thank you, Mr. Mayor.
[1:14:03] >> Councilor Bolton.
[1:14:05] So, how I understand this is this is
[1:14:07] like a bank account, where the funding
[1:14:09] sources are your
[1:14:12] debits or your income,
[1:14:14] and the project costs are your expenses.
[1:14:17] So, when it says taxes, I'm hearing that
[1:14:20] it is the tax specific to this
[1:14:22] department. What tax is specific to your
[1:14:25] department?
[1:14:26] >> Sorry, where are you seeing taxes?
[1:14:28] >> Where it says unfunded or partially
[1:14:30] funded projects funding sources, grants,
[1:14:32] taxes, transfers.
[1:14:34] There's a
[1:14:35] Well, there's nothing there.
[1:14:36] >> Yeah, so there are no taxes going to
[1:14:38] sources. So, you'll see
[1:14:40] >> Okay. So, that's a
[1:14:42] the taxes is an error in the
[1:14:44] >> No, no, it's just a formatting error.
[1:14:46] All the departments.
[1:14:49] >> So, another way to put
[1:14:50] >> departments you would like me to see
[1:14:51] something in that line item? Just we're
[1:14:54] not funded by any taxes at the airport,
[1:14:56] so
[1:14:57] >> We try to keep the same format for all
[1:14:59] the departments just to make it easier
[1:15:01] to look at.
[1:15:03] >> It's consistency.
[1:15:04] >> That's why there's no taxes.
[1:15:05] >> though, too, because there's no
[1:15:09] If they're not funded by taxes, that
[1:15:11] makes me think they are.
[1:15:13] So you're saying in the funded portion
[1:15:15] in that other page up higher, there's money for grants and
[1:15:20] different things in that.
[1:15:22] >> Can you repeat that?
[1:15:23] >> We're funding projects. There's a $3
[1:15:24] million area over basically
[1:15:28] >> So whatever funding source applies for
[1:15:30] that specific CIP fund, it'll be listed
[1:15:33] there. Those are just the top funding
[1:15:34] sources for CIPs.
[1:15:38] » So we have, again, over the last few
[1:15:40] years we've had a revenue surplus, and
[1:15:42] so essentially we're taking that surplus
[1:15:43] and building it into our CIP with that
[1:15:45] $3 million.
[1:15:47] Um but as we move forward, as I
[1:15:49] mentioned earlier, that's also a kind of
[1:15:51] last revenue in once we surpass our
[1:15:53] budget revenues, then it would go into
[1:15:55] that same
[1:15:56] >> So could we buy purchase land with that
[1:16:00] carryover?
[1:16:01] >> Eventually, if that was that was the
[1:16:04] priority that we decided to use that
[1:16:06] amount of.
[1:16:08] >> Thank you.
[1:16:09] >> Should we move on to energy?
[1:16:10] >> Yep.
[1:16:13] >> Perfect. Do we have Todd or Carly that
[1:16:15] wants to or do we have questions for
[1:16:16] energy on their CIP?
[1:16:21] » I just want to
[1:16:22] >> Yeah.
[1:16:22] >> make another point out.
[1:16:24] Um
[1:16:26] so being on the energy board
[1:16:28] there's a lot of Can we pull up the
[1:16:30] energy CIP?
[1:16:31] >> Seven?
[1:16:32] >> You guys have been saving for years to
[1:16:35] do all of these projects now.
[1:16:37] So can you just
[1:16:39] >> We save for some of them.
[1:16:40] We save for the large ones because you
[1:16:42] can't fund them in any given
[1:16:45] budget year. So, we put money aside.
[1:16:48] It's there for when we do need it. So,
[1:16:50] for example, you look at
[1:16:53] large budget item there is transmission
[1:16:56] 90301.
[1:16:58] Substation construction transmission.
[1:17:01] And underneath it distribution. So,
[1:17:04] right, those have been large projects
[1:17:06] that we've set money aside. And we're
[1:17:09] going to It's winding down. So,
[1:17:11] you know, at 3 and 5 million in the in
[1:17:13] the coming year to finish finish those
[1:17:15] projects off. And and then we you know,
[1:17:18] we start building again depending on
[1:17:19] what the the budget that we've
[1:17:21] identified for the next 5 years. But,
[1:17:23] they are the 5-year budget. So, we know
[1:17:26] what we plan on spending and what we're
[1:17:28] going to be working on for construction.
[1:17:30] >> I appreciate that because we noticed
[1:17:32] that it's about double this year than
[1:17:33] what it will be next year than
[1:17:35] >> Yes.
[1:17:35] >> it faces down just because you have so
[1:17:37] many projects that were
[1:17:39] you guys were anticipating to complete.
[1:17:42] >> Yeah, so so the last the last two
[1:17:43] substation projects you're familiar
[1:17:45] with, it's it's a very large project and
[1:17:48] we're going to be finishing that up next
[1:17:50] year and we're also going to be changing
[1:17:53] the Draper substation.
[1:17:55] And then both drop off and so our budget
[1:17:57] will will drop back down and then it
[1:17:59] will build back up as we get closer to
[1:18:01] other large projects. But, we don't
[1:18:03] generally cram them all together for
[1:18:05] budget. That's
[1:18:06] >> Okay.
[1:18:09] Do you have any more questions for
[1:18:10] energy?
[1:18:13] You don't have any changes from last
[1:18:14] year, so
[1:18:16] >> No, not not really. We're spending less
[1:18:18] than last year, but uh for the most part
[1:18:21] our projects are remaining the same
[1:18:22] except that the budget is less.
[1:18:24] >> Thank you. Thank you.
[1:18:25] >> Thank you, guys.
[1:18:27] Carla, if you want to come up for
[1:18:28] library. Do you have any questions?
[1:18:33] If you can go to page 30.
[1:18:37] >> 30?
[1:18:37] >> 38.
[1:18:45] So here's just an overview of how this
[1:18:48] funded. Do we have any questions on
[1:18:51] the CIP
[1:18:53] for the library?
[1:18:56] We're good. No questions on that?
[1:18:58] >> I'm really excited about the elevators.
[1:18:59] So what I'm excited about the elevators.
[1:19:02] I mean
[1:19:04] not happy they need to be replaced.
[1:19:07] >> Why do they need to be replaced?
[1:19:08] >> Because they're 25 years old.
[1:19:10] >> It's just going to be a books fire.
[1:19:12] >> Yeah, they are not making all the parts
[1:19:15] anymore so they're getting harder to
[1:19:16] repair and they do have a lifespan of 25
[1:19:20] to 30 years and we're right at 25. We
[1:19:22] can't obviously afford to replace all of
[1:19:24] them in one year so we're going to Right
[1:19:25] now we have one that's
[1:19:28] people are actively getting stuck in on
[1:19:30] a weekly basis so we're getting that one
[1:19:31] fixed first.
[1:19:33] And then there's one that we rely on the
[1:19:34] most which is the one in the academic
[1:19:36] building that goes to the attic and the
[1:19:39] ballroom. We don't have another elevator
[1:19:41] access to those points and so if that
[1:19:43] elevator goes down we're in
[1:19:45] trouble so that's the second one we want
[1:19:46] to replace so we have to
[1:19:48] schedule that out at least a year in
[1:19:50] advance because we have to shut down all
[1:19:53] the They say it will take 4 to 6 weeks
[1:19:55] to replace the elevator. We'd have to
[1:19:57] stop renting
[1:19:58] the ballroom and attic spaces out for
[1:20:01] that month and a half um while they
[1:20:04] make that. Okay. So we're scheduling out
[1:20:07] for those
[1:20:09] and want to get ahead of them. The other
[1:20:10] ones we can kind of live without
[1:20:12] and so we're pushing them out because
[1:20:14] we're having trouble with them right
[1:20:15] now.
[1:20:16] >> Cool. Thank you.
[1:20:16] >> We're just We're just replacing the one
[1:20:18] elevator three, correct?
[1:20:20] >> Yep. Yes, sir.
[1:20:21] >> And then the remainders are on the
[1:20:23] unfunded future CIP?
[1:20:26] Is there any risk that like we're doing
[1:20:28] room mate like emergency repairs or
[1:20:30] replacements at a premium cost instead
[1:20:31] of just planning it now.
[1:20:33] >> Um
[1:20:34] yes, there is that that um which is kind
[1:20:38] of why we're putting we just we're
[1:20:39] having trouble with them right now.
[1:20:41] They're just telling us that they're not
[1:20:42] able to repair them
[1:20:44] in the future. And so we're looking at
[1:20:47] that and trying to it's hard to jump on
[1:20:50] repairing elevators that aren't having
[1:20:53] issues at all.
[1:20:54] >> They're not maintenance service requests
[1:20:55] and stuff.
[1:20:56] >> No, not on the three that are a few
[1:20:58] years out. Um we did some repair work in
[1:21:01] 2019
[1:21:03] on our number one elevator, which is the
[1:21:05] one that goes to the attic and the
[1:21:06] ballroom. And
[1:21:09] it's
[1:21:10] just like wood next to me as I knock on
[1:21:12] it. It's it's doing okay at the moment.
[1:21:15] And so and again that one we just have
[1:21:18] to schedule it out a year in advance or
[1:21:19] else we would be in trouble with people
[1:21:22] needing to get to the attic to the
[1:21:23] events that they rented the space for.
[1:21:25] So we're trying to be proactive on that
[1:21:27] one and just actively replacing the one
[1:21:29] that's people are it's they're not
[1:21:31] getting stuck in it for longer than a
[1:21:33] couple minutes. Like it's resetting well
[1:21:35] and you have people looking at it
[1:21:36] constantly trying to keep it nice, but
[1:21:38] it's the one that needs to be replaced.
[1:21:39] So we're trying to be proactive but also
[1:21:42] trying to spread the cost out because we
[1:21:44] did we don't have $750,000
[1:21:47] to replace all of them at the same time.
[1:21:49] >> I have one more question on this. Um the
[1:21:51] boiler replacement, I think that's great
[1:21:53] we're saving money. Um
[1:21:55] just looking though it's like I think
[1:21:57] it's all it's 275K or something like
[1:21:58] that and it saving 25 to 50% on 60K a
[1:22:02] year, which is like a 9 to 18 year
[1:22:03] payback period, which is
[1:22:05] you know,
[1:22:06] I'm just wondering are is there any
[1:22:07] other benefits besides just that cost
[1:22:09] saving?
[1:22:09] >> Yeah, it's another 25 years old and they
[1:22:12] are doing a lot of maintenance on it
[1:22:14] that we would like to stop. They think
[1:22:15] they can keep it going for a couple more
[1:22:17] years, but
[1:22:18] the boiler is the kind of thing that
[1:22:19] when it goes down in the middle of the
[1:22:21] winter
[1:22:22] you're in trouble.
[1:22:23] >> Makes sense.
[1:22:24] >> So we want to be a a bit proactive and
[1:22:26] could of push that a couple years, I
[1:22:27] think they might be able to last kind of
[1:22:28] more years, but this has been on our
[1:22:31] radar for a long time, and I feel like
[1:22:32] you should start saving money now, even
[1:22:34] if it's not
[1:22:35] a quick payback.
[1:22:37] >> That makes sense.
[1:22:38] >> Thank you.
[1:22:40] >> Perfect.
[1:22:42] Thank you.
[1:22:44] All right, any other questions for
[1:22:44] library?
[1:22:46] All right, go ahead. Do we want to move
[1:22:48] to parks and rec, and Peter I see you
[1:22:50] guys are also under them. Do you guys
[1:22:51] want to come up here, or
[1:22:54] on that microphone?
[1:22:56] Whatever's best.
[1:23:06] » 42.
[1:23:10] » Okay, any questions
[1:23:12] for parks and recreation? I also have
[1:23:13] our two project managers here that can
[1:23:15] answer any questions we have.
[1:23:18] » Um I have a question.
[1:23:19] >> Sure.
[1:23:20] >> On the park restrooms, it
[1:23:24] what restrooms are we looking at?
[1:23:28] >> Arjun.
[1:23:33] » In fiscal year '27,
[1:23:36] in an unfunded or partially funded
[1:23:38] project, we replace the restroom at
[1:23:39] Boardman Lake Park.
[1:23:41] >> They need it.
[1:23:42] >> the budget.
[1:23:43] And then in fiscal year '27-'28,
[1:23:46] instead of a replacement, we are looking
[1:23:48] at two new restrooms, one at Memorial
[1:23:51] Park, and one at Lakewood Park.
[1:23:54] >> Yes.
[1:23:55] Okay.
[1:23:56] >> And then
[1:23:57] future year 2030 is to be determined,
[1:23:59] but kind of have some
[1:24:01] elevated restrooms that need to be
[1:24:03] replaced that are just going through
[1:24:05] another cycle.
[1:24:07] Um yeah, that's something.
[1:24:10] » They would could speak to the Memorial
[1:24:11] Park restroom.
[1:24:13] I think last last year in the capital
[1:24:15] improvement plan, we suggested doing
[1:24:17] kind of a comprehensive review, rather
[1:24:19] than utilizing those funds to kind of go
[1:24:22] out and and
[1:24:24] identify a bunch of unfunded maybe needs
[1:24:27] that
[1:24:28] might not meet expectations over with
[1:24:30] the funding we have available. We
[1:24:32] thought we'd just take those funds and
[1:24:33] go directly and place a restroom at
[1:24:36] Memorial Park where one is needed.
[1:24:38] And so the estimate there has been fine-tuned
[1:24:42] by our project managers. We really
[1:24:43] didn't know the size of the restroom, so
[1:24:45] a larger number was assumed for the last last year's
[1:24:50] CIP, but I think they fine-tuned that
[1:24:51] number.
[1:24:53] >> You guys will work with the residents on
[1:24:54] where to put that.
[1:24:55] >> Yes.
[1:24:56] And of course at that time we'll take
[1:24:57] all the feedback on master planning
[1:24:59] elements for a future time when there's
[1:25:01] funding available to actually execute
[1:25:03] that.
[1:25:04] >> Okay.
[1:25:04] >> But uh
[1:25:06] kind of well, those meet meet
[1:25:07] expectations type of endeavors.
[1:25:09] >> So the Memorial Park site plan, that's
[1:25:11] what you just referred to.
[1:25:12] >> Yes.
[1:25:12] >> Okay.
[1:25:13] And the Fort Utah improvements?
[1:25:16] >> Well, we've got good news.
[1:25:17] >> Okay.
[1:25:19] >> John's been awarded two grants, and
[1:25:21] maybe you can pick it up.
[1:25:24] » Yeah. The state of outdoor recreation
[1:25:27] awarded a $750,000
[1:25:29] grant for
[1:25:31] um
[1:25:32] with matching funds to go to the named
[1:25:34] Fort Utah all-wheels park.
[1:25:36] And then more recently we applied for
[1:25:39] and received a partial award for the
[1:25:41] Land and Water Conservation Fund. Um we
[1:25:44] had applied for
[1:25:45] 2 million, and they had awarded 40% of
[1:25:48] that at 805,000.
[1:25:51] So uh
[1:25:52] they fit in the fitting category of
[1:25:54] partially funded right now to uh bring
[1:25:57] forward the restroom
[1:25:59] and playground replacements there with
[1:26:00] those funds.
[1:26:01] And then we are looking at strategies of
[1:26:04] how to bring the parking lot
[1:26:06] improvements um
[1:26:07] along with all these other improvements
[1:26:09] in the next year.
[1:26:10] >> Is that 40% based on matching, and so
[1:26:12] the other 60%?
[1:26:15] >> It there is a match component, but the
[1:26:17] 805,000 was just decided by the
[1:26:20] selection committee.
[1:26:21] >> I just forgot about the other one right
[1:26:22] there.
[1:26:23] >> Yeah.
[1:26:24] >> Nice work.
[1:26:25] >> Okay, so you mentioned parking. Parking
[1:26:28] is definitely an issue there. Yes, it
[1:26:30] is. So, you're going to increase the
[1:26:32] parking.
[1:26:33] >> Yeah, so we have designs to bring the
[1:26:37] parking lot up to about 240 stalls or to
[1:26:40] allow full programming of the
[1:26:42] uh
[1:26:43] baseball Little League build uh
[1:26:45] facilities, as well as the all wheels
[1:26:47] park and the trail head that that
[1:26:49] parking lot serves for.
[1:26:51] Um we have potential phasing ideas where
[1:26:55] a third of that could be built at a
[1:26:56] later time.
[1:26:58] Um but
[1:27:00] honestly, the initial expansion is
[1:27:02] likely about 1.2 million dollars.
[1:27:05] Uh the second phase potential is about
[1:27:06] 800,000 dollars.
[1:27:08] >> Oh, wow. So, you're missing 2 million.
[1:27:11] >> For the full expansion, yes.
[1:27:12] >> These are the challenges of going for
[1:27:14] grant funding and being awarded
[1:27:16] partially.
[1:27:17] So, it really throws a wrench in the
[1:27:18] project, overall project.
[1:27:21] >> Cuz that parking is crazy. And if you're
[1:27:23] going to make it an all wheels park plus
[1:27:25] these other amenities, it'll actually
[1:27:26] become more desirable, which it should
[1:27:27] be. I hate the parking on Geneva. I
[1:27:29] don't think it's safe.
[1:27:30] >> Yes.
[1:27:33] Okay.
[1:27:35] All right. Um Counselor Bogdan.
[1:27:38] >> Um
[1:27:39] so, if we go to the unfunded projects,
[1:27:43] I agree with the parking.
[1:27:45] >> The parking on Geneva, we get complaints
[1:27:46] from the residents. It isn't safe. It's
[1:27:50] going to Yeah, it isn't
[1:27:52] that parking lot needs to be addressed.
[1:27:56] >> Um
[1:27:57] so, which ones are we we hoping that move up? Is it just the Harmon
[1:28:01] Field?
[1:28:03] >> Can you say that?
[1:28:05] >> Move from the unfunded to the funded in
[1:28:07] this fiscal year.
[1:28:09] >> Yes, those two we're hoping to move
[1:28:11] forward this this next fiscal year. The
[1:28:14] Harmon Park playground and lighting is
[1:28:16] for field lighting and replacements and
[1:28:18] the playground replacement there. They
[1:28:20] are we are seeking different funds to
[1:28:22] match with some RAP tax funds
[1:28:24] uh to make all those improvements on
[1:28:25] that park.
[1:28:27] >> So the 705 is that all an ask from CDBG?
[1:28:32] >> No, it's partially from CDBG, partially
[1:28:34] from
[1:28:35] an outdoor recreation community grant
[1:28:37] and from RAP tax funds.
[1:28:40] >> And can you
[1:28:41] explain the dire need of the lighting
[1:28:44] replacement at Harmon Field?
[1:28:47] >> Yes. Uh the lighting at Harmon Park is
[1:28:50] about 35 years old
[1:28:53] and is due for replacement. We have the
[1:28:55] opportunity to replace those with
[1:28:58] new vision LED lights that give better
[1:29:00] control.
[1:29:01] Um they they have remote options to
[1:29:04] control the lighting there.
[1:29:05] Um
[1:29:07] the poles have been evaluated. The
[1:29:09] they're wood based. The standard today
[1:29:12] is uh metal aluminum pole with a
[1:29:14] concrete base.
[1:29:16] But over time those wood bases
[1:29:18] deteriorate. We've had them evaluated by
[1:29:20] Energy Efficiency our partners there.
[1:29:22] And they will be replaced likely before
[1:29:25] the end of this week. There's two poles
[1:29:27] that are getting replaced there uh this
[1:29:29] week.
[1:29:31] >> Thank you. And then the RAP tax funding,
[1:29:33] where do we have a breakdown of where
[1:29:35] that's going?
[1:29:36] >> For Harmon Park?
[1:29:38] >> For all of it.
[1:29:38] >> of it.
[1:29:40] >> I don't know if that's
[1:29:41] >> Okay.
[1:29:42] >> We can go to each different line items,
[1:29:45] sorry.
[1:29:46] >> Okay.
[1:29:46] >> But it's not we don't have a breakdown
[1:29:47] of everything that RAP tax is just in
[1:29:49] that line.
[1:29:50] >> Oh, I think we were sent one
[1:29:53] a few days ago where everything is
[1:29:55] going.
[1:29:56] Is that is that something we see in CIP,
[1:29:58] Justin, or is that
[1:29:59] >> something that we included in CIP.
[1:30:01] >> So
[1:30:02] >> Sorry, go ahead.
[1:30:02] >> be a separate
[1:30:03] >> be another budget presentation.
[1:30:05] >> So that could be something that when
[1:30:06] Parks comes to us, we can ask questions
[1:30:08] about where that RAP tax is going.
[1:30:10] >> Certainly.
[1:30:11] >> Cuz I'd like to have that discussion on
[1:30:14] which line items there are.
[1:30:16] >> Yeah. I think the draft that we've got
[1:30:18] out right now is a separate document
[1:30:19] from the CIP, so I think you have it,
[1:30:21] but uh it's probably not included in the
[1:30:23] capital improvement plan. Hey.
[1:30:25] >> I I will add that
[1:30:27] the individual projects you have
[1:30:29] outlined as our tax, that is the only
[1:30:30] tax you source
[1:30:32] that parks and rec you have, so any
[1:30:33] individual projects this RAP tax is
[1:30:35] coming from in there.
[1:30:36] >> In taxes.
[1:30:37] >> So, that's for the individual project
[1:30:39] that
[1:30:41] » Which is important cuz so many of our
[1:30:43] people really rely on that to improve
[1:30:45] our parks.
[1:30:47] Okay.
[1:30:48] Marsha.
[1:30:49] >> It's Doug's last day here.
[1:30:55] >> Last day or last week?
[1:30:57] >> We know when's your last day?
[1:30:58] >> Uh next next Thursday.
[1:30:59] >> Oh, sorry. It's next Thursday. But, last
[1:31:02] time here at this meeting, so Anyway, I
[1:31:04] just wanted to recognize him for all
[1:31:07] that he's done and um anyway, just thank
[1:31:09] him again.
[1:31:11] >> Appreciate it. It's been a wonderful
[1:31:12] experience serving with with you all
[1:31:14] with Provo.
[1:31:15] >> You'll be missed, Doug.
[1:31:16] >> I serve it on the house, so
[1:31:18] Will there be an open house or
[1:31:19] something?
[1:31:20] >> Uh is it probably is there an open
[1:31:21] house? I I would hope so.
[1:31:23] >> Oh.
[1:31:24] >> Yeah.
[1:31:25] >> I'm not a channel party guy.
[1:31:27] >> Tell us tell us
[1:31:28] party yourself here.
[1:31:30] No.
[1:31:30] >> Yes. On our last day, I thought I'd
[1:31:33] celebrate with our parks and recreation
[1:31:34] board in our board meeting, but um
[1:31:37] Anyway, again, it's been a real pleasure
[1:31:39] and an honor to work with you all. Thank
[1:31:41] you.
[1:31:41] >> Well, thank you.
[1:31:42] >> Thanks, Marsha.
[1:31:44] » Um I have one more question about the
[1:31:47] Provo Utah Park.
[1:31:48] Uh so, it's gone through the process of
[1:31:51] the citizen
[1:31:53] committee and everything to you have it
[1:31:54] all outlined what you're going to do.
[1:31:56] >> Yeah, that was performed about a year
[1:31:57] and a half ago.
[1:31:58] And then we've been in a funding
[1:32:00] generation phase to bring those funds to
[1:32:02] permission to
[1:32:04] deliver division of the community.
[1:32:06] >> Could you send the design to us?
[1:32:08] >> Sure.
[1:32:09] >> Okay. Awesome. Thank you.
[1:32:11] Councilor Whitlock.
[1:32:13] >> Thank you so much. I I just have a few
[1:32:15] questions.
[1:32:16] So one is I see that we're planning on a
[1:32:20] master plan update, park master plan
[1:32:21] update. You want to just elaborate a
[1:32:22] little bit of what is triggering that
[1:32:24] and what that will include?
[1:32:25] >> Sure. It was decided I think a year ago
[1:32:28] that we would get together to a more
[1:32:31] consistent impact fee analysis every
[1:32:33] year, which will really enable us as new
[1:32:36] projects come on to get them in our into
[1:32:38] our impact fee analysis and impact fee
[1:32:40] facilities plan.
[1:32:42] If projects are not listed in that plan,
[1:32:44] they can't be they can't be funded
[1:32:46] through impact fees. So I thought that
[1:32:48] was a real brilliant move to to move to
[1:32:50] a more frequent update of that. We
[1:32:53] thought it would be a great time to
[1:32:54] because our impact fee facilities plan
[1:32:57] and our and our
[1:32:59] the study require
[1:33:02] an updated level of service analysis.
[1:33:05] That happens in the master plan. So it
[1:33:07] would really sequence well if we updated
[1:33:09] the master plan and then that informs
[1:33:13] >> the impact fee study. Yeah. Yeah.
[1:33:15] >> So those are both scheduled for the next
[1:33:17] fiscal year.
[1:33:18] And we'll be working uh
[1:33:20] on schedule with the other departments
[1:33:21] to make sure we're slotted in. And then
[1:33:23] it'll be updated every year and we'll
[1:33:24] stay current.
[1:33:25] >> Okay. Great. Another question I had is
[1:33:29] I think in the last year's CIP there was
[1:33:31] a partial allocation for Upper
[1:33:32] Bicentennial Park to start
[1:33:35] doing I think the planning work that I
[1:33:37] think is now getting pushed forward into
[1:33:38] next fiscal year because of the Buckley
[1:33:40] Draw
[1:33:41] issue. I I saw also I think in the
[1:33:44] stormwater CIP that there's 250K
[1:33:46] allocated towards that. I just wanted to
[1:33:48] understand if the plan is basically
[1:33:50] essentially to get the prerequisites for
[1:33:53] the Bicentennial Park done by next year
[1:33:55] as part of the CIP or if the process
[1:33:57] will be longer.
[1:33:58] I don't know if that question is kind of
[1:33:59] a dual question.
[1:34:00] >> Yeah, I I think the strategy was to move
[1:34:02] it one year so that we can do the public
[1:34:06] feedback process, get the neighborhood
[1:34:08] design committee going, design out what
[1:34:10] the park will look like in in concert
[1:34:13] with public works and whatever
[1:34:14] facilities will be designed there. And
[1:34:16] then have one year separating so we can
[1:34:18] go to work and try to identify outside
[1:34:20] funding sources to to leverage that that
[1:34:23] project and then immediately start of
[1:34:26] following that.
[1:34:28] >> Right, so the plan is for this year to
[1:34:29] kick off that planning process that
[1:34:32] citizen design committee
[1:34:34] process and just this year.
[1:34:49] » So bicycle trail park, I think it was
[1:34:52] earlier.
[1:34:53] >> It's 28.
[1:34:54] >> Okay, 28.
[1:34:55] >> So it's a bunch of operating expenses
[1:34:56] that were appropriated this year and
[1:34:58] controlled going forward.
[1:35:01] >> And then it'll better sequence in timing
[1:35:02] so
[1:35:03] as we design it people won't be
[1:35:05] wondering why is my park being built, we
[1:35:06] just designed it.
[1:35:08] >> Makes sense.
[1:35:08] >> And then other priority doesn't come as
[1:35:10] maybe
[1:35:11] take precedence so.
[1:35:13] >> Thank you.
[1:35:17] » Okay.
[1:35:18] Thank you, Dad.
[1:35:19] >> Thank you.
[1:35:23] » All right, next we'll have public works.
[1:35:25] Any questions for them? I don't know if
[1:35:27] Gordon or you each individually want to
[1:35:30] come up here. And first before they do,
[1:35:32] I want to say that it's the departments
[1:35:34] that actually put all this together.
[1:35:36] Finance, we just put a silly book
[1:35:37] together.
[1:35:38] They're the ones that do the hard work
[1:35:39] and we really appreciate them.
[1:35:46] The roads.
[1:35:48] >> I can I can go.
[1:35:50] There won't be many questions, so. Woof.
[1:35:59] Do you want an explanation or just we're
[1:36:00] going to fire off questions? Most of
[1:36:02] this is similar to previous years. Just
[1:36:05] it relates moving through.
[1:36:12] » Um
[1:36:13] I don't have any questions on this one.
[1:36:14] I have questions more on
[1:36:16] um sewer.
[1:36:18] What's the website sewer? Oops.
[1:36:26] » Jeremy, take real quick. Gordon, is the
[1:36:29] Which is this?
[1:36:31] Okay, so it says the 2230 North Jupiter
[1:36:34] East signal. Is that the
[1:36:37] Mag Bunny at the signal lights? Is that
[1:36:40] what signal I just brought up?
[1:36:43] I don't know if it'll be
[1:36:44] easy.
[1:36:45] >> Yeah, so we've
[1:36:47] This is not the one on
[1:36:50] um
[1:36:52] Hypnogogus. This is one That's not that
[1:36:54] one.
[1:37:00] This is a signal that help We have good
[1:37:02] support for this signal.
[1:37:05] >> Why was 2026 Street overlay removed?
[1:37:08] >> What was that again?
[1:37:09] >> 2026 Street overlay.
[1:37:13] » And that was uh occurring year funding.
[1:37:16] So every year we add
[1:37:17] >> saying it's done.
[1:37:18] >> So 2031 is that Is that added? 2026 is
[1:37:22] there.
[1:37:22] >> Right, obviously. Thank you.
[1:37:28] Do we want to go in order of how it's
[1:37:30] listed on the So do we want to go to
[1:37:31] engineering 30?
[1:37:35] Okay.
[1:37:42] So just to make sure we have this one
[1:37:44] the Mag face.
[1:37:46] They're They're okay here. You're okay,
[1:37:48] Panda.
[1:37:49] >> Yeah, so
[1:37:52] we get most of money
[1:37:53] >> Is this the inner card?
[1:37:55] >> No, so
[1:37:56] >> and if Gordon lost the arm wrestle
[1:37:58] between Marshall and Gordon?
[1:37:59] >> This makes
[1:38:00] >> dinner.
[1:38:02] >> This makes sense. We We really thought
[1:38:03] it should have gone into the parks
[1:38:04] budget,
[1:38:07] No, so
[1:38:09] we get we get funding from this and
[1:38:12] instead of putting it in operations
[1:38:14] where it we could have shown it. This
[1:38:16] really makes sense just to have it in
[1:38:17] our capital cuz this is where the money
[1:38:18] goes to once we get it from MAG. And so
[1:38:21] we wanted everybody to understand we're
[1:38:23] using this money to pay our yearly fee
[1:38:27] to MAG and so it's a clear
[1:38:30] approval we'll be paying that.
[1:38:33] >> And we're still doing school sidewalks.
[1:38:35] Those the 1020 South one that
[1:38:38] 2050 and the 590 South ones are all
[1:38:43] in that
[1:38:44] school sidewalk category?
[1:38:46] >> So the ones we're doing this year were
[1:38:47] out of last year's budget. Is that what
[1:38:49] you're asking?
[1:38:50] >> I'm asking if that 1020 South that 590 South and that 20 2060
[1:38:56] >> She's just She's looking at the line
[1:38:57] school sidewalks and she's saying the
[1:38:59] numbers herself. They're not on there.
[1:39:02] >> Oh, so
[1:39:03] um
[1:39:06] So you're asking which which sidewalks
[1:39:07] this one of specifically is with?
[1:39:10] Um
[1:39:13] That actually represents a couple
[1:39:15] different projects. So we just have it
[1:39:17] in there for good.
[1:39:20] » Okay.
[1:39:20] >> Let's go to the detail sheets.
[1:39:23] >> Did you touch the board?
[1:39:25] >> I did and I'm not going to do that
[1:39:26] again. I I was going to blame the staff
[1:39:29] over here for What's that big smudge
[1:39:30] over there?
[1:39:31] >> Try page.
[1:39:32] >> I don't know that I've got the
[1:39:34] individual projects listed in that
[1:39:35] project page, but
[1:39:38] we can get that information in
[1:39:40] separately.
[1:39:41] >> Okay.
[1:39:42] >> So it to
[1:39:43] >> Page 36.
[1:39:44] >> So we So if you look at um
[1:39:47] today you got you you received the
[1:39:50] capital projects list update. The very
[1:39:53] last page of that update that got
[1:39:54] emailed to you lists all the projects
[1:39:57] and once those go out to bid you'll see
[1:39:59] those go in as active but they're
[1:40:01] those projects are the ones you'll see
[1:40:03] right there. So
[1:40:05] you should have that list.
[1:40:07] >> Okay. I'll get that.
[1:40:12] Any other questions for Gordon?
[1:40:14] >> I have questions for Gordon on the sewer
[1:40:16] but not this one.
[1:40:18] What does the Westside sewer entail?
[1:40:21] On this
[1:40:22] >> I'll I'll let um go ahead.
[1:40:25] >> Westside sewer is the trunk line on
[1:40:27] Lakeview Parkway from 620 North up to
[1:40:30] the Northwest lift station. We're going
[1:40:33] to have to engineer the first 2 years
[1:40:35] um
[1:40:36] first
[1:40:37] when it gets to it's just south of the
[1:40:39] high school.
[1:40:40] I think it's about 4 million.
[1:40:43] And then the other 5 million is to get
[1:40:45] up the rest of the way to the Northwest
[1:40:46] lift station.
[1:40:48] >> The one that's in Broadview Shores or
[1:40:53] sorry, close to 20th North.
[1:40:55] >> Yes.
[1:40:57] >> No, storm water sewer lines.
[1:40:59] We don't have a trunk line from there
[1:41:00] up.
[1:41:01] Okay. And then once it gets to the lift
[1:41:03] station then it gravity flows back down
[1:41:06] to the other lift station by the
[1:41:07] airport?
[1:41:08] >> Yes.
[1:41:09] >> And then it gets lifted back up and it
[1:41:10] gets pushed out
[1:41:12] down the parkway
[1:41:14] up 1100 West and out
[1:41:17] >> Yes.
[1:41:17] >> 1500 South and over.
[1:41:21] It's crazy that we have to have two
[1:41:22] different lift stations for all that
[1:41:23] sewer.
[1:41:25] I
[1:41:26] Thanks. It's So it's not the actual
[1:41:28] secondary trunk line along Lakeview
[1:41:30] Parkway and then up 1100 North. It's
[1:41:33] Northwest.
[1:41:35] >> Great.
[1:41:35] >> I get it.
[1:41:36] Thank you.
[1:41:39] >> You you can see where that is where we
[1:41:40] didn't finish Lake View. We only have
[1:41:42] half width of Lake View Parkway there.
[1:41:43] That's where we're still need to install
[1:41:47] the sewer trunk line.
[1:41:49] So, you can physically see that area out
[1:41:50] there.
[1:41:51] >> And then after we install that, are we
[1:41:52] going to pave it to a five-lane road or
[1:41:55] are we going to still wait?
[1:41:56] >> We'll do it at some point. There we
[1:41:58] there's whether we do it now or wait
[1:42:00] till capacity demands it. We it's we
[1:42:02] will wait till afterwards, but I don't
[1:42:04] know how far afterwards.
[1:42:05] >> And how close is Warm to getting their
[1:42:07] section of the Parkway done?
[1:42:10] >> It'll be a few years.
[1:42:13] >> Okay.
[1:42:15] Thank you.
[1:42:19] Do we want to continue to go over to the
[1:42:21] each different divisions or do we want
[1:42:23] to see if anybody has questions for
[1:42:25] public works?
[1:42:28] » Public works have a
[1:42:29] >> I think I kind of skipped it when we
[1:42:30] went to storm. We can go back to
[1:42:31] sanitation at 68 if we want.
[1:42:35] » Will we be done with the Franklin
[1:42:36] fallout stormwater thing after this
[1:42:40] project on
[1:42:41] Fifth South and Seventh West?
[1:42:46] >> So, we will it's
[1:42:49] We're we we're in the process of
[1:42:50] updating our master plan. We've got the
[1:42:52] draft. One of the concerns for Franklin
[1:42:55] area, Dixon area is one of the major
[1:42:57] problem areas for stormwater. This is
[1:42:59] the old part of the city that never
[1:43:01] really got a
[1:43:02] adequate stormwater system.
[1:43:04] Um
[1:43:06] what we had our consultant look at is
[1:43:09] all the stormwater in the area goes
[1:43:11] through an old irrigation system. And it
[1:43:14] goes under the Dixon It goes under the
[1:43:15] Dixon school. So, that's been one of the
[1:43:17] priorities to get that system irrigation
[1:43:20] system and properly drain Franklin Dixon
[1:43:23] area. What we had them look at was in
[1:43:26] the old plan, everything flows south
[1:43:29] um
[1:43:30] across the underneath the railroad um
[1:43:33] and then over to
[1:43:36] where the Footprinter's Park area.
[1:43:38] >> Yeah.
[1:43:38] >> So, that system's in place, but one of
[1:43:41] the things that was in the old master
[1:43:42] plan was putting large detention basins
[1:43:45] in parks,
[1:43:47] school school
[1:43:48] foundation school area there play ground
[1:43:52] area.
[1:43:53] Um so, we had a consultant as there was
[1:43:54] different options to do that to carry it
[1:43:56] west.
[1:43:57] Um which we had them look at look at and
[1:44:00] if you go back to the CIP
[1:44:03] um you'll see the change.
[1:44:05] >> Okay.
[1:44:07] » Um you'll see 5th North and 2nd West
[1:44:09] down on the bottom, too.
[1:44:11] Um
[1:44:12] what we had them change is we're
[1:44:13] actually instead of flowing that south,
[1:44:15] we're going to actually flow that west.
[1:44:17] And we're going to get a large linear
[1:44:19] detention basin along the railroad
[1:44:20] property that we already own instead of
[1:44:22] the parks um
[1:44:24] Franklin Park and and the school system.
[1:44:27] And then that way we can get it to the
[1:44:28] river instead of pushing it all south.
[1:44:30] It'll actually feel less expensive and something we can get done much
[1:44:35] quicker.
[1:44:36] Um so, that's why when you see Franklin,
[1:44:38] we've actually switched that to those
[1:44:39] projects. But the area that you're
[1:44:41] talking there, yeah, we're we're we'll
[1:44:43] be finishing for for a while and it'll
[1:44:45] take a lot of the flow some of the flow
[1:44:46] in the Franklin area north of the
[1:44:48] railroad and areas that will and then
[1:44:50] hope over the 5th 5th West what you guys
[1:44:53] did a few years ago we're going to
[1:44:54] connect and kind of split flows.
[1:44:56] >> So, how long are we looking at at this
[1:44:59] 5th South and 7th West project that we
[1:45:01] currently have going?
[1:45:02] >> Um we could be done this year, so
[1:45:04] um contractor started out there and then
[1:45:06] we had some additional work to get it
[1:45:08] over from 7th West to 5th West.
[1:45:10] >> 5th West?
[1:45:11] >> Yeah. And we'll be doing that also this
[1:45:12] year.
[1:45:13] >> We're going to doing that down 5th
[1:45:14] South?
[1:45:15] >> Yeah.
[1:45:16] Correct.
[1:45:17] >> Okay. And while I have you up here,
[1:45:18] Shane, are we looking at we're still
[1:45:20] keeping our garbage system? I'm hearing
[1:45:22] weird rumors.
[1:45:23] We're not looking at we're not looking
[1:45:25] at outsourcing garbage or
[1:45:26] >> I don't
[1:45:28] I I and that was one of the reasons why
[1:45:29] we brought sanitation to the city is
[1:45:31] because the service, um the quality of
[1:45:33] service,
[1:45:35] um we felt it connected that's been
[1:45:37] responsive to the residents. I don't
[1:45:39] think we've ever heard so absolutely
[1:45:40] not. That hasn't been something that
[1:45:42] Now, commercial is outsourced. It's
[1:45:44] always been residential
[1:45:45] is always been we take care of that. And
[1:45:47] there's no thought of changing that.
[1:45:49] >> All right. Thank you.
[1:45:51] Can I ask you about um like what's the
[1:45:53] infrastructure needed at Quailridge Park
[1:45:55] seeing as that was just built? Like why
[1:45:57] is there already necessary
[1:45:58] infrastructure?
[1:45:59] >> So, that area, the northeast area of
[1:46:02] Provo, is also one of the problematic
[1:46:04] areas. Um any new development, we have
[1:46:06] no Everything flows to Canyon Road
[1:46:09] above, you know, these these sub canyon
[1:46:12] and it flows all south. So,
[1:46:15] that pipe is already at capacity. Um it
[1:46:18] has issues. Quail was to help address
[1:46:21] some of those issues and which it has.
[1:46:24] But north of that, there's north of
[1:46:26] Quail,
[1:46:27] um you keep going north, we still have
[1:46:29] problem areas.
[1:46:30] Um
[1:46:32] we also have annexed in
[1:46:34] um
[1:46:35] the northeast area now. So, we're going
[1:46:37] to have additional development.
[1:46:39] That project now we moved up because
[1:46:42] that area with the new development um
[1:46:46] and also the development that's already
[1:46:47] happened has and will create a bigger
[1:46:50] issue. So, with the developer and
[1:46:53] they'll be paying impact fees and those
[1:46:55] things,
[1:46:56] um we moved that project up because it's
[1:46:59] looking to be developed, so we're going
[1:47:01] to have that issue.
[1:47:03] >> So, is it
[1:47:03] >> So, that what we'll do there is at
[1:47:05] Foothill, instead of pushing all that
[1:47:06] storm water south, we'll actually push
[1:47:09] it down Foothill and over to the river.
[1:47:12] We We built some pipe systems in the
[1:47:14] past um
[1:47:15] that are still that are large pipes.
[1:47:17] They're just
[1:47:19] for this project in the future. It's
[1:47:22] just been moved up because of the new
[1:47:24] annexation and the push to develop that
[1:47:26] area.
[1:47:27] It's requiring us to uh uh
[1:47:30] >> Um and should I mean, should we be
[1:47:32] building more stuff right now then until
[1:47:34] that's done or
[1:47:35] >> Building more
[1:47:36] >> housing.
[1:47:37] >> Um if we we get this in and that's what
[1:47:39] we're looking at. If we get this in, I
[1:47:41] think this really takes care of that
[1:47:42] problem. This will relieve a lot of our
[1:47:45] problems in that north
[1:47:46] >> So it's piping from northeast all the
[1:47:48] way down to the river.
[1:47:49] >> Yes, the pipe in town. Canyon Road from
[1:47:52] Foothill and then down Canyon Road it
[1:47:55] ties to some some pipes that have been
[1:47:57] done in the past.
[1:47:58] >> but they're just not being used.
[1:48:00] >> Yeah.
[1:48:00] >> Perfect.
[1:48:01] >> Yeah, we've been anticipating this for a
[1:48:02] long time and we just hadn't done
[1:48:04] anything because that area
[1:48:07] wasn't annexed in and there was a lot of
[1:48:08] decision-making going on. Once that was
[1:48:11] in and then looking to develop, now
[1:48:13] that's put a
[1:48:14] special incentive in Jeffco.
[1:48:16] >> Thank you.
[1:48:17] >> And then I want on your your question
[1:48:19] you had about there was 250 you had a
[1:48:21] question
[1:48:21] >> Yeah, Slate Canyon Drive.
[1:48:23] >> That is So they're finishing the the the
[1:48:26] original up there. The 250, once it hits
[1:48:29] Slate Canyon Road, we're actually going
[1:48:32] to take that flow and bring it
[1:48:34] underneath the road so we finish the
[1:48:36] design where we're going to bring all
[1:48:37] that flow underneath the road into the
[1:48:38] park temporarily
[1:48:41] um and just transfer that if we do have
[1:48:42] anything that comes down Ruby Ruby Draw.
[1:48:44] and then as they start the the
[1:48:47] park development in concept plans, we'll
[1:48:49] work with them to
[1:48:52] allow our storm water system be
[1:48:54] incorporated into that.
[1:48:55] >> So the 250 covers bringing it underneath
[1:48:58] Slate Canyon Drive.
[1:48:59] >> Right now you see that draw coming down?
[1:49:01] >> Yeah.
[1:49:01] >> And it just hits the road.
[1:49:03] >> Yeah, yeah.
[1:49:03] >> So we're going to be building a pipe
[1:49:04] system that takes it underneath the road
[1:49:06] over to the park.
[1:49:07] >> Yeah.
[1:49:08] >> And then kind of we'll we'll route it
[1:49:10] through the park just through this
[1:49:11] system and your storm water storm water
[1:49:13] system to south distance.
[1:49:16] And
[1:49:17] >> So it won't change won't be an open
[1:49:18] channel anymore.
[1:49:20] >> south of the road, it'll be piped
[1:49:21] underneath.
[1:49:22] >> It'll go underneath the road into the
[1:49:24] old park property.
[1:49:25] >> So, it'll just be piped underneath the
[1:49:26] road and piped into the old park.
[1:49:28] >> Pipe and then we're going to build pipe
[1:49:29] resistance. We're going to kind of build We'll we'll build it up in channel
[1:49:33] that takes it down to a pipe system that
[1:49:36] we have just south of the substation.
[1:49:39] I think I was on that too. So, the
[1:49:41] substation pipe right there south of
[1:49:43] that substation, that's the new pipe
[1:49:45] that we're going to be putting in
[1:49:47] um to convey that all the way down to
[1:49:50] station and you know our regular pipe
[1:49:52] system.
[1:49:52] >> So, there will be no pipe south of it.
[1:49:55] It's like in the dirt.
[1:49:57] >> South of It'll just go under the park.
[1:49:59] >> No, that's north.
[1:50:01] So, south would be
[1:50:03] >> South of Slate Canyon Road there. Yeah,
[1:50:05] it's There is piping in there. It's just
[1:50:08] too small.
[1:50:09] >> Oh, okay. So, it's already piped in. So,
[1:50:12] Yeah, you're good.
[1:50:12] >> And it wasn't ever built to handle the
[1:50:14] flows that come from the mouth from the draw.
[1:50:18] >> the draw
[1:50:19] >> from up the draw. We're the system we're
[1:50:21] now is building to handle those flows
[1:50:23] that would come out of the draw.
[1:50:26] >> So, you're you're upsizing the pipe to
[1:50:28] the south and you're just bringing it
[1:50:30] underneath and you'll pipe it down to
[1:50:31] the park.
[1:50:32] >> Yeah.
[1:50:33] >> The expansion piece to the park.
[1:50:35] That's one pipe.
[1:50:37] >> It is a It's a big sewer.
[1:50:40] >> How big?
[1:50:42] >> Um we're looking at
[1:50:44] 48 to 60-in pipe.
[1:50:47] So, flows in the 150 to 200 CFS.
[1:50:50] >> And how do you keep kids out of it?
[1:50:52] >> We put bars. We put
[1:50:54] um
[1:50:55] bars on there and then we also do that
[1:50:57] so that as flows come down we're we're
[1:50:59] cleaning it as flows come down.
[1:51:03] » Thank you.
[1:51:07] » Um I
[1:51:08] If you go to sheet 30, I thought this
[1:51:10] would be good just to given one quick
[1:51:12] explanation on this.
[1:51:14] So,
[1:51:16] the city So, I'm looking at go up to the
[1:51:19] fifth north project. This particular
[1:51:22] project's on our CIP of the capital
[1:51:24] projects.
[1:51:26] It
[1:51:27] We we put this money in here as a
[1:51:28] placeholder. Last year we spent all our
[1:51:31] money on sidewalk projects, but one of
[1:51:33] the things the council had suggested
[1:51:35] last budget season, and what they talked
[1:51:38] about this year as a priority was
[1:51:40] capital
[1:51:41] or um
[1:51:42] uh
[1:51:43] economic development. So, what we're
[1:51:45] saying is, oh man, look at the last
[1:51:47] budget there. These guys are terrible.
[1:51:50] Anyway,
[1:51:51] >> Blame Travis.
[1:51:52] >> So, so what we're saying is, once we see
[1:51:55] what comes out of your um
[1:51:59] economic development study, if you want
[1:52:01] to do a Center Street, which we're
[1:52:03] saying is about $10 million, it would
[1:52:04] take about
[1:52:05] 3
[1:52:06] years to do the plan and study, get that
[1:52:08] in place.
[1:52:10] We're starting what we'd call a little
[1:52:12] bit of a war chest if you want to do
[1:52:14] that. So, we could spend that money on
[1:52:15] like sidewalks this year, but if you're
[1:52:18] thinking that you're going to do
[1:52:19] something big in two or three or four
[1:52:22] years,
[1:52:23] this money is kind of set aside in a
[1:52:26] placeholder
[1:52:27] in a current capital project that's in
[1:52:29] our master plan. So, we could move
[1:52:31] forward with our master plan, or we
[1:52:33] could look at
[1:52:34] doing that based upon council decision.
[1:52:37] >> So, exactly what is this project?
[1:52:40] >> So, this is to extend Fifth North over
[1:52:43] to 900 East.
[1:52:44] It's in It's in our master plan,
[1:52:46] transportation master plan. I'm not
[1:52:47] saying do it. We just picked a project
[1:52:50] that was a first-phase high-priority
[1:52:51] project that had been selected.
[1:52:54] Not that we're thinking we want to do
[1:52:55] it. I'm just saying this money
[1:52:58] might touch it.
[1:52:59] >> So, it's all good.
[1:53:00] >> Well, I think that's I think that'd be
[1:53:01] amazing if we could get that done.
[1:53:03] >> Yeah, I think it I think that
[1:53:04] >> And the owner
[1:53:05] >> Right, it's a good project, but I'm also
[1:53:07] saying if the council thinks it's more
[1:53:09] important to do
[1:53:11] Center Street, which is $10 million,
[1:53:13] or if you're thinking that an economic
[1:53:15] development project to get something
[1:53:17] exciting in Provo. Just throwing those
[1:53:20] out there. So, this is an important
[1:53:21] project, but I'm just saying if you
[1:53:24] select something different
[1:53:26] that may be a decision.
[1:53:28] >> But, doing this it gets flow east-west
[1:53:32] connectivity. So, it's a great issue.
[1:53:33] I'm not I'm not dissing the project.
[1:53:35] >> I'm saying you can beat
[1:53:37] So, if you don't find something more
[1:53:39] important, we have it here. That's what
[1:53:41] you're voting on. So, I just was giving
[1:53:43] you some thoughts that you we had heard
[1:53:45] from the council. I wanted to be able to
[1:53:48] accommodate what you end up choosing on.
[1:53:49] So, that's the whole story.
[1:53:52] >> Um, Council Whitlock.
[1:53:54] >> Um, underneath the storm water section,
[1:53:57] there's the $60 million levy and
[1:53:59] unfunded. I was just curious, um,
[1:54:03] what's the plan timeline on this and
[1:54:05] >> That that timeline is way, way out
[1:54:07] there.
[1:54:07] >> Okay. Is there What's the What's the
[1:54:09] purpose? What's the risk profile?
[1:54:10] >> So, so right now you're we're bringing
[1:54:12] you a FEMA program because a number of
[1:54:14] homes now are going to start paying
[1:54:15] flood insurance because the the levies
[1:54:18] aren't certified.
[1:54:20] We are going after various looking at
[1:54:23] grants opportunities to see if we can get This won't be
[1:54:27] funded by the city. This will be outside
[1:54:28] funding if we get it. So, it's something
[1:54:31] we
[1:54:33] are aggressively looking at and trying
[1:54:34] to solve, but
[1:54:36] it it's going to be a challenge to get
[1:54:37] that much money. We need COVID to strike
[1:54:40] again and we could No, that's what
[1:54:42] So, if we get funding, we would get into
[1:54:44] that, but that's a
[1:54:46] um
[1:54:47] Brian has met with us and and uh Shane
[1:54:50] or they've met with the administration
[1:54:51] and they're looking at some options of
[1:54:53] trying to address this. So, we're
[1:54:55] looking at a whole slew of things.
[1:54:57] >> Is there any coordination needed on that
[1:54:59] thread with the river standards project
[1:55:02] that um
[1:55:04] development services is doing.
[1:55:07] >> Um for for now until we get money, we're
[1:55:09] not going to do anything.
[1:55:10] >> Okay.
[1:55:11] >> And so I I think let development
[1:55:13] services run their course and we'll
[1:55:16] have that as part of what we ever design
[1:55:18] or get into it if we get some funding.
[1:55:20] >> But Jeff, I do want to say there are
[1:55:21] homeowners that live there.
[1:55:24] The trees are not going to be allowed to
[1:55:25] be in the new dike, right? The FEMA new
[1:55:28] FEMA standards say that.
[1:55:29] >> So
[1:55:30] >> trees.
[1:55:31] have challenges because they have
[1:55:33] roots. And so
[1:55:35] um
[1:55:36] at the end of the day
[1:55:37] we will look at it to save as many trees
[1:55:39] as possible, but a lot of trees will
[1:55:41] probably need to be removed.
[1:55:43] >> And so there's homeowners that live
[1:55:45] along there that would prefer it not I
[1:55:47] mean I can't say every homeowner, but
[1:55:49] there are homeowners and I have heard
[1:55:50] them say we would prefer it to be as it
[1:55:52] is and we prefer to pay the flood
[1:55:54] insurance
[1:55:55] than turn around and have to revamp that
[1:55:56] dike and take out the vegetation.
[1:55:58] >> And and I understand all that. What
[1:56:00] we're saying is we think there's
[1:56:01] probably some justification to find
[1:56:04] money
[1:56:05] to get people out the flood plain. We
[1:56:06] have an uncertified
[1:56:08] dike system. We're looking at some other
[1:56:09] alternatives that
[1:56:11] like I said we we're we're discussing
[1:56:14] but um
[1:56:16] if we get funding, we will be talking
[1:56:18] about this in much more detail. But
[1:56:20] today we have no funding so nobody is
[1:56:22] cutting trees down.
[1:56:27] » Thank you, Gordon.
[1:56:29] All right.
[1:56:31] Is that all we have for public works?
[1:56:34] I think so. Anyone else have anything
[1:56:35] else for public works?
[1:56:37] I think we're done. Perfect. I think
[1:56:39] we're done then. Thank you and thanks,
[1:56:41] departments.
[1:56:44] Thanks to everyone.
[1:56:56] All right. Next we have a resolution
[1:56:57] amending the 2026 Provo standard drawing
[1:57:00] details and the 2026 Provo City Public
[1:57:03] Works Department development design
[1:57:04] standards due to changes in the minimum
[1:57:06] street width requirements.
[1:57:08] And this will be presented by Gordon
[1:57:10] Height.
[1:57:19] Oh, and we're trying our new thing with
[1:57:21] the timer.
[1:57:23] So, have our presenters go 5 minutes and
[1:57:26] then we still leave most of the time for
[1:57:28] question and answer.
[1:57:29] >> No, and I think what you should do is if
[1:57:30] we get to 2 minutes we get a prize. You
[1:57:32] know, and a better prize for 1 minute. I
[1:57:34] think we should
[1:57:34] >> Everyone's favorite candy bar here?
[1:57:37] >> I'm just saying we're going to do this.
[1:57:40] >> Ready?
[1:57:41] >> Yeah, it's not clicking. I'm already
[1:57:43] losing seconds.
[1:57:47] Okay, so we talked a lot about the road
[1:57:49] standards, so I don't want to
[1:57:50] necessarily go into a lot of the
[1:57:52] previous discussion.
[1:57:54] Um
[1:57:55] So, I wanted to talk about a couple
[1:57:57] options. This is the option that the
[1:57:59] council kind of voted on
[1:58:01] last month. This was where
[1:58:03] we kept the 24-foot section.
[1:58:06] Um
[1:58:07] This would be for
[1:58:09] um
[1:58:12] » Can I read this way? If we had
[1:58:15] infill
[1:58:16] >> infill
[1:58:17] >> see the word infill in there?
[1:58:18] >> Yeah.
[1:58:19] >> In the first line, right there.
[1:58:20] >> Oh, there they are. Okay, sorry. I was
[1:58:22] looking in the black. It says So, trust
[1:58:24] me, this is what you said.
[1:58:26] >> No, infill and also fill side property.
[1:58:29] We kept the end of the 80 feet still had
[1:58:31] to be less than 400. There was
[1:58:33] discussion that infill was not a
[1:58:35] well-defined word, and so what we're
[1:58:37] saying is
[1:58:40] this kind of puts guardrails on it if
[1:58:42] there wanted to be more definition. And
[1:58:44] then also the fire marshal would have to
[1:58:47] approve it.
[1:58:49] Then this is
[1:58:50] kind of the original statement. We're is
[1:58:52] adding fire marshal as being part of the
[1:58:55] design and the one we recommended.
[1:58:59] Questions answered.
[1:59:00] Did I get it under five?
[1:59:02] >> It's interesting. So, how's that help?
[1:59:05] >> There was a lot of discussion last time
[1:59:07] and so I didn't feel like I needed to I
[1:59:09] could go back and explain it all again,
[1:59:10] but if that that's helpful, but
[1:59:12] >> Thank you, Gordon.
[1:59:14] Um anybody have questions for Gordon? Um
[1:59:17] Counselor Botton.
[1:59:18] >> So, I'm confused
[1:59:21] about the hillside. I mean, we have the
[1:59:24] hillside standards because we obviously
[1:59:26] don't want them to build up the hillside
[1:59:29] or not too far up the hillside.
[1:59:31] But yet, we want to allow 24-ft streets.
[1:59:34] Doesn't that permit them to build
[1:59:36] further up the hillside?
[1:59:38] >> So, so our the standard isn't going to
[1:59:42] require them to go further or up
[1:59:44] further.
[1:59:45] What it's going to do is where they can
[1:59:47] go, it gives us flexibility to reduce
[1:59:50] the size of road so there's less cuts
[1:59:52] and fills. So, it won't
[1:59:54] the ordinance won't allow them to go
[1:59:55] further up the hill. It just allows the
[1:59:58] roads maybe
[1:59:59] >> Cuz even with the standards, they're
[2:00:00] still allowed to build on areas that
[2:00:02] aren't the 30%, but you have to get
[2:00:04] there.
[2:00:04] >> Build I don't know if you were going to
[2:00:05] say something.
[2:00:06] >> Yes, this won't increase how far they go
[2:00:08] up the hill, but even the critical
[2:00:09] hillside overlay zone when it was
[2:00:11] written
[2:00:12] recognized the value of narrower roads
[2:00:15] in a hillside area where cuts and fills
[2:00:17] can be much more extreme for a wider
[2:00:19] road.
[2:00:21] So, in a hillside environment, narrower
[2:00:23] roads actually can help substantially
[2:00:26] minimize environmental impact.
[2:00:29] Is that correct, Gordon?
[2:00:30] >> Yeah. Yeah, that that's correct. Does
[2:00:32] that go against my five minutes or we
[2:00:36] So, no. So,
[2:00:38] the the the growth boundary is set by
[2:00:41] property ownership, forest service,
[2:00:44] 30% slope, but to get to where we've
[2:00:46] sort of set where you can't get to,
[2:00:48] those roads could be
[2:00:50] wider and if we did, the cuts and fills
[2:00:53] would be more severe on the hillside.
[2:00:56] But but we're now looking
[2:00:59] the hillside that was adopted by the
[2:01:00] city to allow some discretion by the
[2:01:03] city to really try to help minimize
[2:01:05] the cuts and fills we do up there. And
[2:01:07] so this is another way of doing that
[2:01:09] accomplishing it.
[2:01:10] >> So if we said no to 24-ft
[2:01:13] but roads all together,
[2:01:16] that doesn't necessarily stop them from
[2:01:18] >> No, they
[2:01:19] >> building.
[2:01:20] >> The area where they can develop will
[2:01:21] develop regardless if we put up a larger
[2:01:24] road. If you eliminate this, they'll
[2:01:25] still develop the exact same area.
[2:01:28] It just may require us to do larger
[2:01:32] roads to those sites that
[2:01:36] like And again, we haven't seen full
[2:01:38] design, but they the bigger the road in
[2:01:40] the hillside, I know we're going to have
[2:01:42] bigger cuts, bigger fills.
[2:01:44] And this just gives us a little more
[2:01:46] flexibility
[2:01:48] to keep that from happening.
[2:01:52] » I don't know how I feel about that cuz
[2:01:53] if you have to have a smaller road to
[2:01:55] get up to a place where you can build,
[2:01:57] >> They they they won't regardless of
[2:02:00] whether you
[2:02:01] take have that in there or not, they're
[2:02:03] going to build to the exact same place
[2:02:04] and they will not get above it. It's
[2:02:06] just the road that gets to it.
[2:02:08] >> I get that.
[2:02:09] >> Okay.
[2:02:10] >> But I also am seeing that if you have to
[2:02:12] have a
[2:02:13] smaller road in order to get up there,
[2:02:15] to me it's probably not worth building
[2:02:18] even if it's a 30% grade to go up it.
[2:02:20] Um
[2:02:22] Yeah.
[2:02:23] Okay. Thanks.
[2:02:26] Any other questions?
[2:02:30] » Um Council Whitlock.
[2:02:31] >> And I I just want the clarify the one
[2:02:34] you that um
[2:02:36] is being recommended
[2:02:37] by you all is option three?
[2:02:39] >> It it's to leave it the we have it and
[2:02:42] then add
[2:02:44] >> major
[2:02:45] Oh.
[2:02:47] the fire marshal approval to the design.
[2:02:49] So, once you select this, we can
[2:02:52] fix your ordinance either way.
[2:02:54] We've been working with Brian on that.
[2:02:55] So, that's the one we're working on.
[2:02:57] >> And can you can you just elaborate on
[2:02:59] rationale for that?
[2:03:00] >> Well,
[2:03:01] I think that this gives this size gives
[2:03:03] us a lot of flexibility in how we are
[2:03:06] designing subdivisions. I think
[2:03:09] it gives people gives developers an
[2:03:12] opportunity to do something a little
[2:03:13] different everywhere. We have such a
[2:03:15] cookie-cutter
[2:03:18] industry out there in our in our um
[2:03:20] development process that anytime you can
[2:03:23] add some flexibility to accommodate
[2:03:26] different types of uses, I think you're
[2:03:29] going to
[2:03:29] be better off. I I think there's going
[2:03:31] to be people that enjoy their
[2:03:33] neighborhood more. We're hearing that
[2:03:35] with small roads, people others with
[2:03:37] larger roads, but it gives the ability
[2:03:40] for that kind of flexibility to have um
[2:03:43] where people move in. We want people to
[2:03:44] be happy when they move into their
[2:03:46] subdivision. We want them to like it and
[2:03:48] enjoy it. Be
[2:03:50] And I think developers can look to the
[2:03:53] market and then that flexibility exists.
[2:03:55] So, that's my
[2:03:57] two cents. I don't know if Bill wants to
[2:03:58] add any more to it, but No, he didn't
[2:04:00] want to add any more.
[2:04:02] >> Um
[2:04:02] I definitely think developers will often
[2:04:04] just pick what's cheaper for them. It's
[2:04:05] not about who's living there. And as it
[2:04:07] stands now, none of these people who
[2:04:09] have had their roads built even know
[2:04:10] that they're going to have parking cut
[2:04:11] off on one side.
[2:04:13] >> So, one of the things you can look at
[2:04:15] the list of of roads that So, we have a
[2:04:18] preliminary list of roads to look at.
[2:04:20] In the last 6 years since this has been
[2:04:22] on the mar- since this has been adopted
[2:04:25] since 2018,
[2:04:27] there's probably been less than 10
[2:04:29] roads, 12 roads that have this has
[2:04:30] affected. So, this is not a
[2:04:37] It's not a
[2:04:38] >> not like widespread everywhere.
[2:04:40] >> It It's being done in a thoughtful,
[2:04:43] considerate process. So, I'm saying
[2:04:46] we're not seeing um
[2:04:50] com- uh just a a wildfire going crazy.
[2:04:53] This has been people thought about it,
[2:04:55] they discussed it, it's happening. And I
[2:04:57] think it's happening in a way
[2:05:00] that is making subdivisions better. But,
[2:05:02] that's
[2:05:03] >> Why are there still no signs, wires,
[2:05:06] parking stuff
[2:05:07] like that?
[2:05:07] >> That's a flaw with public works, and we
[2:05:09] are right now working on that. And
[2:05:10] that's something we're working
[2:05:12] to talk about. We're sitting down with
[2:05:14] fire and everybody to make sure we've studied
[2:05:17] this out well.
[2:05:18] >> Councilor Whitlock.
[2:05:19] >> If I recall from the last meeting, that
[2:05:20] was a commitment that was made by public
[2:05:22] works is that we would have have those
[2:05:24] signs installed.
[2:05:26] >> So, the new ones we have, but we want to
[2:05:28] communicate to people before we
[2:05:30] >> Yeah, I'm saying for new for new
[2:05:31] developments.
[2:05:32] >> Yeah, new developments we're doing that,
[2:05:33] yeah.
[2:05:34] >> But, that for new develop- cuz I think
[2:05:36] to Councilor McKay's point, I think
[2:05:38] um in the past there hasn't been signs,
[2:05:40] and people kind of get in, and then they don't they buy a home and don't
[2:05:43] realize that there's this restriction,
[2:05:44] and so
[2:05:44] >> No, that's at least that's what the law
[2:05:46] says.
[2:05:46] >> Okay, thank you.
[2:05:49] » Any other quick um Councilor Hopkin.
[2:05:53] >> I think this is good on paper.
[2:05:55] Unfortunately, my concern is just around
[2:05:57] the enforcement of the parking, and it
[2:06:00] all hinges for me on whether or not it's
[2:06:01] viable for us to be able to enforce
[2:06:03] this, and
[2:06:05] you know, you say 10, 12 streets,
[2:06:07] something like that. I mean,
[2:06:09] there's probably a few more around the
[2:06:10] city that I think we're looking to
[2:06:12] enforce on that we're already in place.
[2:06:14] >> those are just new ones. There's a lot
[2:06:15] more
[2:06:16] than that.
[2:06:17] >> So, I mean, that's another 15 streets
[2:06:19] that have to be patrolled, and you know,
[2:06:21] we have to make sure that there's
[2:06:22] parking on one side. So, my concern is
[2:06:24] around the viability of being able to
[2:06:25] enforce on the parking side.
[2:06:27] Um and so, that's my big concern with
[2:06:29] this is if we both short, mid, long-term are
[2:06:34] able to maintain that enforcement. I've seen
[2:06:37] other cities where
[2:06:39] they just kind of give up on it and
[2:06:40] don't enforce. And then all you've done
[2:06:42] is now create a park down both sides.
[2:06:44] That's
[2:06:45] a narrow street that maybe doesn't
[2:06:46] comply with fire standards, such stuff.
[2:06:49] Just voice my concern on that. We can
[2:06:50] talk more about tonight, I guess.
[2:06:52] >> Is there What was option one?
[2:06:54] >> Pardon?
[2:06:55] >> We see option one.
[2:06:56] >> option one?
[2:06:59] What option one?
[2:07:00] >> Right there.
[2:07:01] >> This one
[2:07:02] isn't one we're thinking about, I don't
[2:07:03] think.
[2:07:04] >> Okay.
[2:07:05] >> If we are, you I can go back here, but
[2:07:06] >> No, we're not.
[2:07:07] >> Okay.
[2:07:08] So, this is the one that I think you we
[2:07:10] had talked about. I can just tell you
[2:07:13] Bill doesn't give up, so he'll keep
[2:07:15] doing the enforcement, so he's good guy.
[2:07:18] No, so this is the one
[2:07:20] that you talked about, I think, last
[2:07:21] time. And then this is the one we're
[2:07:23] recommending.
[2:07:29] » Okay. Any other questions for
[2:07:31] Gordon?
[2:07:33] Councilor Whipple.
[2:07:34] >> Um well, and then just some of the after
[2:07:35] mental, but it doesn't sound like from
[2:07:39] your presentation that you feel like
[2:07:41] this 24-ft width has been abused.
[2:07:44] >> I don't think it's been abused.
[2:07:46] >> Okay.
[2:07:47] >> That was the word I was probably looking
[2:07:48] for when I was stammering.
[2:07:49] >> That's what it it felt like. Okay.
[2:07:51] >> Yeah, I the daylight savings has taken a
[2:07:54] little bit of my thesaurus out of my
[2:07:55] head, so I'm
[2:07:56] >> It's bad for all of us.
[2:07:57] >> It's so bad. Yeah, we got to fix that.
[2:08:00] >> Can we do that as a city?
[2:08:02] >> Yeah.
[2:08:05] Doubt if daylight saving I want to opt
[2:08:06] in permanently. That's what I'm going to
[2:08:08] do.
[2:08:09] >> Change your life.
[2:08:15] » Chairman.
[2:08:17] So, I don't I don't want to
[2:08:19] stymie any potential debate for tonight,
[2:08:21] but I think it would be helpful on the
[2:08:23] staff side to have given more minutes
[2:08:26] draft that was prepared. Is there
[2:08:29] feelings on the council
[2:08:32] they desire to make a motion so that
[2:08:34] there's something prepared for tonight
[2:08:36] to actually speak to or
[2:08:38] it is the preference to go through these
[2:08:40] options in the meeting.
[2:08:43] >> The hard thing is Craig isn't here and
[2:08:44] he's going to be here to vote tonight.
[2:08:47] >> I would say just logistically as far as
[2:08:49] that goes we drafted an exhibit that has
[2:08:52] all three options on it. It's in the
[2:08:55] it's in on base and attached to
[2:08:56] materials.
[2:08:57] So it's actually
[2:08:59] if you want to wait it's pretty easy.
[2:09:01] You just need a motion to delete the two
[2:09:04] options that you don't want and we're
[2:09:05] good to go.
[2:09:07] >> I don't really mind it that way when it
[2:09:08] comes to that.
[2:09:10] I think everybody pretty much knows
[2:09:11] that.
[2:09:13] >> I'll comment on it.
[2:09:16] Do you want any more presented than that
[2:09:18] for the
[2:09:19] meeting tonight? I was thinking again
[2:09:21] being fairly brief since there was a lot
[2:09:22] of discussion last time but if we want
[2:09:24] more discussion I can certainly present
[2:09:26] more.
[2:09:27] So.
[2:09:28] >> Well, it all depends on how many people
[2:09:29] are here to speak to that item.
[2:09:32] >> Okay.
[2:09:33] If we're over six we'll do one present
[2:09:35] now.
[2:09:36] >> This this is happening.
[2:09:37] >> We'll try to gauge what we want to do.
[2:09:39] >> If there's nobody there that really
[2:09:41] cares about anything then
[2:09:43] short and done but if there's a lot of
[2:09:45] questions
[2:09:46] I would prefer you guys
[2:09:49] presenting to them.
[2:09:51] >> We'll try to gauge how much and we'll
[2:09:52] certainly be there for questions so.
[2:09:57] » Okay, thank you Gordon.
[2:10:01] Alrighty, next an ordinance amending the
[2:10:03] zone map classification of real property
[2:10:06] generally located at 5107 South 180 East
[2:10:09] from the planned industrial commercial
[2:10:11] zone to the planned industrial
[2:10:13] commercial data center overlay zone.
[2:10:15] This will be presented by Dustin Wright.
[2:10:25] » All right, thank you. So, here's the
[2:10:28] site
[2:10:29] we're looking at on this item
[2:10:32] for this data center.
[2:10:34] Here's a closer look at the property,
[2:10:36] the zoning on it is zoned planned
[2:10:38] industrial commercial and they're
[2:10:40] looking to get the data center overlay,
[2:10:42] so that new overlay
[2:10:44] zone that we have applied to it.
[2:10:48] Um
[2:10:49] general plan just more on the site.
[2:10:53] I'm just kind of skipping through these.
[2:10:54] If there's anything we want to jump back
[2:10:56] on, I'd be happy to, but there's a look
[2:10:57] at it.
[2:11:00] And here's the proposed site plan.
[2:11:03] Um
[2:11:05] So, they're they originally started
[2:11:06] looking at doing on-site power
[2:11:08] generation.
[2:11:09] Through the process they've moved away
[2:11:11] from that. They're they're looking to
[2:11:12] just do
[2:11:13] um power generation or sorry, power from
[2:11:17] the Provo City grid.
[2:11:19] Um and they've proffered to put that
[2:11:22] into a development agreement that they
[2:11:23] wouldn't do any on-site power
[2:11:25] generation.
[2:11:26] Uh the other thing that they've
[2:11:28] proffered to put in development
[2:11:29] agreement would be for a closed-loop
[2:11:31] water system to
[2:11:33] um
[2:11:34] address the
[2:11:36] um water usage that we often hear that
[2:11:39] comes with data centers and so that'll
[2:11:41] be a closed-loop system to reduce the
[2:11:43] amount of water that gets used there.
[2:11:47] Um the other thing that came up at the
[2:11:48] planning commission related to that was
[2:11:51] um
[2:11:53] about that I guess after a certain
[2:11:55] amount of time they needed re-change
[2:11:58] that water with some new stuff
[2:12:00] and
[2:12:02] um
[2:12:02] there's concerns that potentially could
[2:12:04] be like a sludge that gets built up and
[2:12:05] discharged into the city system.
[2:12:08] They are not going to discharge into the
[2:12:11] city system. They would have a
[2:12:12] third-party come and do that, so they
[2:12:14] also proffered to put that in
[2:12:17] to the development agreement. I don't
[2:12:18] think that's in our current draft of the
[2:12:20] development agreement, but I think
[2:12:22] that's something that can get added.
[2:12:24] Um
[2:12:25] So, that's kind of a quick overview on
[2:12:27] this
[2:12:28] um
[2:12:29] project. If there's any questions for
[2:12:31] me, I'd be happy to answer those.
[2:12:35] » Any questions for Dustin?
[2:12:38] All right. Thanks, Dustin. Sure.
[2:12:43] All right. Well, we are way ahead of
[2:12:45] schedule.
[2:12:46] So, we all are going to get Let's do a
[2:12:49] 15-minute break. You want to do a
[2:12:51] 15-minute break?
[2:12:53] 10 minutes?
[2:12:54] Let's do 15. Oh, wait. Or
[2:12:58] We don't want them to come early, so
[2:13:00] >> Yeah, it's just so
[2:13:02] >> Yeah.
[2:13:02] 15 to 20 minutes.
[2:13:04] >> Yeah, you have 20 minutes.
[2:13:07] » Recording stopped.
[2:13:11] Recording in progress.
[2:13:14] >> There's no presentation regarding the
[2:13:15] table of contents for the budget slide
[2:13:17] to be presented by our chief. Do we have
[2:13:19] anything?
[2:13:28] » This will work.
[2:13:29] >> Yes, sir.
[2:13:30] >> Okay, thank you.
[2:13:31] Um thank you. I appreciate you all
[2:13:33] giving me a little bit of time to talk
[2:13:35] about our budget. We'll start off with
[2:13:36] just some of the highlights that uh
[2:13:38] we've done some of our successes in the
[2:13:40] past year.
[2:13:41] Um one of our big successes is our
[2:13:44] Wooley program. I talked about it every
[2:13:45] year. Um
[2:13:47] We this year we cleaned up 281 cubic
[2:13:50] yards of debris debris throughout uh
[2:13:53] different areas in the city that needed
[2:13:56] uh stuff cleaned up.
[2:13:58] Another really big success is our
[2:13:59] shoreline uh Bonneville shoreline trail.
[2:14:03] We We've stopped two fires this year
[2:14:06] where um the aggressive fire attack was
[2:14:09] able to get ahead of fires and stop it
[2:14:11] at that trail where our crew had gone
[2:14:13] through and cleared it. So,
[2:14:15] super proud of the the work that both
[2:14:17] the firefighters do as well as the
[2:14:20] um the crew that goes and cleans them
[2:14:23] up. So,
[2:14:24] our fire prevention office has done some
[2:14:26] great work with a bunch of
[2:14:28] business inspections. Uh we've had 57
[2:14:31] fires they've investigated over the last
[2:14:32] year and we've tested 80% of our
[2:14:35] hydrants so far.
[2:14:38] Uh we've also been able to acquire two new engines. The the fire engine up
[2:14:44] there kind on your right is we have two
[2:14:47] of those.
[2:14:49] And we also got an ARFF truck which was
[2:14:51] FAA funded
[2:14:53] and a new ambulance.
[2:14:55] Uh airport rescue firefighting truck.
[2:14:58] Sorry.
[2:14:59] Um and we we are putting on a heavy
[2:15:02] rescue school in this this spring
[2:15:04] starting in the end of March.
[2:15:07] Um and that teaches all of our technical
[2:15:10] rescue skills.
[2:15:11] Confined space, trench rescue, uh high
[2:15:14] angle rescue, all those kind of things.
[2:15:18] » Hey sir, do you teach that to other
[2:15:20] people in the area?
[2:15:21] >> It's it's a countywide team and so we
[2:15:25] have
[2:15:26] seven seven people going to to class. Um
[2:15:29] there's closer to 30 in the class so
[2:15:32] it's countywide training. A lot our
[2:15:35] instructors teach a portion of it and
[2:15:38] then instructors from around the county
[2:15:40] help teach it as well.
[2:15:42] Uh we were able to send eight
[2:15:44] firefighters to
[2:15:45] uh paramedic school this last year and
[2:15:48] that was
[2:15:50] a successful uh budget appropriation
[2:15:52] from you from last year to get us the
[2:15:55] funding so we could could get that many
[2:15:57] students into school.
[2:16:01] Uh we do deploy our wildland team
[2:16:03] throughout the country. Uh
[2:16:06] we've been to a lot of different places.
[2:16:08] We uh we go all over, mostly the west.
[2:16:11] Um
[2:16:13] they deploy for 14 days at a time, and
[2:16:17] uh the biggest benefit to this program
[2:16:19] though is that it helps prepare us for
[2:16:21] when we have wildland fires across the
[2:16:23] Wasatch Front. Uh it helps get us
[2:16:26] trained uh people people that are
[2:16:29] qualified and trained in the in the
[2:16:31] wildland industry. So, it's a it's a big
[2:16:34] success for us.
[2:16:36] Um so, some some supplemental requests.
[2:16:38] This first one is not a supplemental
[2:16:40] request. It's just uh
[2:16:43] kind of an informational thing. We We
[2:16:45] have the nine firefighters that were
[2:16:47] hired with the SAFER grant. That grant
[2:16:49] runs out in March. However, there's
[2:16:52] going to be roughly 600,000 650,000. We
[2:16:55] don't have the exact numbers yet, but
[2:16:58] a portion of that will be remaining from
[2:17:01] what we were
[2:17:02] awarded with the grant, and we're going
[2:17:04] to reapply for that. And the intent is
[2:17:06] to pay for that to fund us through the
[2:17:08] rest of the year of fiscal year '27, and
[2:17:11] hopefully a little bit into fiscal year
[2:17:13] '28.
[2:17:15] Uh then on the next item is to hire
[2:17:18] three new firefighters, and the intent
[2:17:20] there is to cut our overtime budget by the cost
[2:17:25] of adding the three new firefighters.
[2:17:27] And what that's going to do for us is
[2:17:29] help us
[2:17:30] um
[2:17:31] we when we send people to paramedic
[2:17:33] school, they have to take time off. If
[2:17:35] people call in sick, they take time off,
[2:17:37] which in turn costs us overtime to
[2:17:40] backfill so we always have firefighters
[2:17:42] in their positions. And this will allow
[2:17:44] us to have some depth in
[2:17:48] it on each shift. So, three gives us one
[2:17:51] per shift. Um and that just will will
[2:17:54] give us a little little depth and and
[2:17:56] take a little pressure off our overtime
[2:17:58] situation.
[2:17:59] Uh the 36,000
[2:18:01] uh is for one-time
[2:18:04] equipment purchases for PPE, turnouts,
[2:18:07] radios, those kind of things that we
[2:18:09] need when we add an employee.
[2:18:11] Um, the next item is for EMS equipment.
[2:18:16] Uh, the 9,000 is for I simulate program,
[2:18:19] which is a software that will help us
[2:18:22] better train for cardiac events.
[2:18:25] Uh, the 11 uh, 15,115,000
[2:18:30] is for five new ventilators to replace
[2:18:31] our ventilators that are 15 years old
[2:18:34] and
[2:18:35] very difficult to get them serviced
[2:18:36] anymore.
[2:18:38] Um, and then 4,800 for new airway bags,
[2:18:41] which we
[2:18:43] we'd like to replace these things all at
[2:18:45] once so that when
[2:18:47] if we change,
[2:18:49] they're all the same. So, when a
[2:18:50] firefighter goes from a different
[2:18:52] station or a different ambulance, they
[2:18:53] know exactly where
[2:18:55] whatever equipment is in there, they
[2:18:57] know where to get their innovation
[2:18:58] equipment, and it's in the exact same
[2:19:00] place every time.
[2:19:01] Um, and then we have fire training.
[2:19:03] We've asked for $11,000.
[2:19:06] 8,000 of that's for a connex, two connex
[2:19:09] um, boxes where we would put them at
[2:19:12] station three behind back by the tower
[2:19:15] and use those for training.
[2:19:17] Uh, and then two $3,000 mannequins, or
[2:19:21] 3,000 for two mannequins.
[2:19:24] >> Can you describe what we mean by a
[2:19:26] connex box?
[2:19:27] >> Yeah, um, so
[2:19:30] it's a metal box
[2:19:32] that is roughly 8 ft wide and
[2:19:37] I don't know, probably 8 ft tall.
[2:19:39] There's that has the big bifold doors.
[2:19:42] You'll see them on semis often, but
[2:19:44] people use them for storage or in our
[2:19:47] case, we're going to use them for
[2:19:48] storage as well as um,
[2:19:51] we'll use them for setting up training
[2:19:53] props for different kinds of firefighter
[2:19:55] training.
[2:19:58] It's exactly what it is. Shipping
[2:20:00] containers a good way to say it.
[2:20:03] >> Just wanted people to understand why a
[2:20:04] box would cost that much.
[2:20:06] >> Yeah, that's for two of them, but
[2:20:09] they are
[2:20:09] >> Yeah.
[2:20:10] But they're not just like a little tub
[2:20:12] that you can put in the back of your
[2:20:13] car.
[2:20:13] >> Yeah.
[2:20:15] Thank you.
[2:20:16] Um, so
[2:20:19] one of the questions is what are we
[2:20:21] how are we recovering our costs and
[2:20:24] we bill for our EMS standbys, which we
[2:20:27] do a lot of with BYU as well as for
[2:20:30] marathons and different events
[2:20:31] throughout the city. And then we deploy
[2:20:34] when we deploy, we bill for that.
[2:20:36] Uh, so far our revenue for this budget
[2:20:38] year is $293,000.
[2:20:42] We've billed more than that, but that's
[2:20:43] the revenue.
[2:20:46] Um, one of the things that we're pretty
[2:20:48] proud of is our employee retention in
[2:20:50] the fire department.
[2:20:51] Um, we we're down two firefighters now
[2:20:55] due to retirements. We have one more
[2:20:56] retirement that's looming.
[2:20:58] Um, and we feel like the city and the
[2:21:02] mayor and the council have been
[2:21:05] instrumental in helping us keep
[2:21:07] employees by
[2:21:08] competitive pay, um,
[2:21:11] keeping our merit steps and
[2:21:13] uh, the cola raises we've had over the
[2:21:15] years, but also probably the thing that
[2:21:17] we're the most proud of is the culture
[2:21:18] here in Provo City.
[2:21:20] People
[2:21:21] as you saw in our last when we did our
[2:21:23] last new hire, we're we're bringing in
[2:21:25] people from other departments
[2:21:28] that have a lot of experience and that's
[2:21:30] because we have a great culture here.
[2:21:34] And that's the end of my presentation.
[2:21:44] » Thank Keith. Um, I just wanted to I was
[2:21:47] just a curious on a couple points. So,
[2:21:49] the nearly $300,000 of wildland
[2:21:52] deployments, is that typical
[2:21:54] or
[2:21:56] is this year atypical?
[2:21:58] >> This year, it depends. This that's lower
[2:22:01] than last year.
[2:22:02] >> Okay.
[2:22:03] >> So, I would say that's pretty typical or
[2:22:06] more.
[2:22:08] or revenue.
[2:22:09] >> And are there any marginal costs or
[2:22:11] incremental costs associated with those
[2:22:13] deployments on our end or is it purely
[2:22:14] just
[2:22:15] money that comes to us as sort of bottom
[2:22:17] line profit?
[2:22:18] >> Why it changes, you mean?
[2:22:19] >> No, I'm just saying that that 294,000,
[2:22:22] do we take on any additional costs to
[2:22:24] deploy or is that fully covered and we
[2:22:26] just get the 294 as revenue?
[2:22:28] >> So, we billed closer to 500,000.
[2:22:31] >> Okay.
[2:22:32] >> And uh
[2:22:33] so, there's costs for the employees to
[2:22:35] go.
[2:22:36] >> But those are all fixed.
[2:22:38] They're all full-time employees,
[2:22:39] correct?
[2:22:40] >> Yeah, but there's some overtime costs
[2:22:42] cuz they're working non- every day for
[2:22:45] 14 days at a time plus travel time. So,
[2:22:48] yeah, there are some there are costs
[2:22:51] that are in in addition to the regular
[2:22:52] full-time employment.
[2:22:54] >> Okay.
[2:22:55] Um
[2:22:57] >> The one thing I didn't mention is that
[2:22:59] program pays for our woo-wee program.
[2:23:01] So, part of that 293,000 dollars in
[2:23:04] revenue is what funds us to have the
[2:23:08] people out cleaning up brush and and
[2:23:10] making sure that we're doing the best we
[2:23:12] can to minimize our exposure to wildland
[2:23:16] urban interface fires.
[2:23:19] >> Thank you.
[2:23:20] And thanks for all your help with the
[2:23:21] Buckeye draw. That was right by my
[2:23:22] house, so I appreciate the great effort
[2:23:24] from those.
[2:23:25] >> Thank you.
[2:23:26] >> Fire day.
[2:23:46] All right.
[2:23:49] Oh, I just say I didn't submit that
[2:23:51] blurry so what's going on there.
[2:23:53] Um, it's nice to see everybody again.
[2:23:55] Thank you for the opportunity to talk
[2:23:56] about our budget.
[2:23:58] Um
[2:24:00] and enter to the the questions that were submitted by
[2:24:03] the council in summary, we are making do
[2:24:07] with the budget that we have so we don't
[2:24:10] have any
[2:24:11] I don't believe we have any unfunded or
[2:24:13] underfunded needs.
[2:24:15] We don't have any supplemental requests
[2:24:16] last year or this year and don't feel
[2:24:19] like we are currently constrained in any
[2:24:21] of the things that we do based on our
[2:24:23] available budget.
[2:24:25] We do have you know, like with other
[2:24:27] things we have a lot of third-party
[2:24:29] vendors that provide services to us for
[2:24:31] you know, drug testing background checks
[2:24:34] and stuff and and those are periodically
[2:24:35] going but we've been able to offset
[2:24:38] those increases by trying to find
[2:24:40] efficiencies
[2:24:41] elsewhere.
[2:24:43] One of the things as an internal service
[2:24:45] fund we are very limited in in our
[2:24:47] ability to collect revenues
[2:24:50] or you know,
[2:24:52] recover some of those costs and so our
[2:24:54] focus has always been on
[2:24:56] doing things as efficiently as possible.
[2:24:59] And I wanted to
[2:25:00] highlight some of those strategies that
[2:25:03] we use
[2:25:04] as a good example. We regularly go out
[2:25:07] to to bid for service renewals. This
[2:25:09] came into play last year as we got a
[2:25:11] renewal for our workers comp which is
[2:25:13] obviously
[2:25:14] tied to our performance how many
[2:25:16] accidents that we have.
[2:25:18] We had a a bid for our existing vendor
[2:25:21] and we went out and a
[2:25:24] competitor vendor came in and we were
[2:25:26] able to save $160,000
[2:25:28] with our renewal last year
[2:25:30] which was very good for us.
[2:25:32] Also
[2:25:35] one of the our big expenses that gets
[2:25:37] filled by all the departments is our
[2:25:38] benefits renewal. These are medical
[2:25:40] insurances.
[2:25:42] Right now our renewal rates are beating
[2:25:44] national trends. So, we look at the
[2:25:47] Milliman index, which is the cost of
[2:25:49] living indicator for medical insurance.
[2:25:51] That's coming in in this new year at
[2:25:53] 6.1% and actually our renewal is
[2:25:55] currently trending below that, which is
[2:25:58] a great testament to our employees
[2:26:00] making very educated, smart medical
[2:26:03] decisions that that benefit them.
[2:26:06] That is actually an amazing thing
[2:26:07] considering, you know, if I look around
[2:26:09] at some of the other agencies around us,
[2:26:11] they're still, you know, having
[2:26:13] increases above that Milliman index. And
[2:26:16] so, Provo is doing it right and we're
[2:26:19] quite proud of that. Um one of the other
[2:26:21] line items that is is benefiting our
[2:26:24] budget is we used to have an old uh
[2:26:26] program if hired employees hired before
[2:26:29] 1987 carried their medical insurance
[2:26:32] coverage up to the time that they're 65
[2:26:34] for them and their spouses. And uh as we
[2:26:38] get farther and farther away from 1987,
[2:26:41] uh
[2:26:42] we have retirees that are aging out of
[2:26:44] that program, which has a a decreasing
[2:26:47] line item for us, which is very helpful.
[2:26:50] Uh and then last another good example of
[2:26:53] kind of the way we're trying to be
[2:26:54] efficient is in this last year we signed
[2:26:57] up with
[2:26:58] an AI vendor for our Workday support.
[2:27:01] Uh this allows us to access that system
[2:27:03] to say if we need to change our
[2:27:05] configuration, we can input it to that
[2:27:07] and they educate us on how to do that.
[2:27:09] That's significantly cut down on having
[2:27:12] staff on hand that have to, you know, be
[2:27:15] available to to teach us how to do that.
[2:27:17] So, these are some of the efficiencies
[2:27:19] that I think we do really well.
[2:27:21] Uh just to highlight
[2:27:22] some of the key areas in our
[2:27:24] recruitment, our full-time turnover is
[2:27:27] trending downwards.
[2:27:29] Uh all of our performance indicators in the written report are they're moving
[2:27:33] in the right direction. This is one of
[2:27:34] the ones that we focus on.
[2:27:36] And so, our full-time turnover is
[2:27:38] trending downwards. Uh more importantly,
[2:27:40] our turnover for other employment is
[2:27:42] also heading in the right direction.
[2:27:45] Uh
[2:27:45] we've been making it uh emphasis on
[2:27:48] reducing number of days from the close
[2:27:49] of position to selection. We've actually
[2:27:51] shaved off 6 days since the last time we
[2:27:54] made this a goal.
[2:27:55] Uh and then we do our executive
[2:27:57] recruitments in house, which each time
[2:27:59] that we do it in house saves us about 20
[2:28:01] to 25,000 dollars from hiring a consultant. Uh
[2:28:06] Chief Edman uh mentioned a couple of
[2:28:08] these in his presentation, but in fiscal
[2:28:10] year 2026, uh we did our annual grade
[2:28:13] study again. Uh we implemented our 2 and
[2:28:15] 1/2% cola and our annual merit raises.
[2:28:18] These are all factors that go into
[2:28:21] moving our turnover down in the in the
[2:28:23] right direction, as well.
[2:28:25] Uh benefits in 2026, as I mentioned
[2:28:28] earlier, we changed our workers' comp
[2:28:29] carrier and saved us money there. We
[2:28:31] also
[2:28:32] uh reconfigured some of our health
[2:28:33] insurances, went to self-funded plans,
[2:28:35] uh that saved us about 80,000. Uh in our
[2:28:38] dental, uh we had a 0% increase on our
[2:28:41] stop-loss premium. Uh
[2:28:43] just to give you a a sense if a 10%
[2:28:46] increase in your stop-loss premium is
[2:28:48] about another additional 250,000
[2:28:51] in premium costs. And so, that 0%
[2:28:55] uh is we're quite proud of that.
[2:28:57] And then uh we did enhance 401K for our
[2:29:00] non-social security participants. Uh one
[2:29:02] of the key things that we did this last
[2:29:04] year that helped retention, as well.
[2:29:05] Those are, if you recall, for public
[2:29:08] safety. Uh they're the ones who don't
[2:29:09] participate in social security.
[2:29:11] Our wellness, uh as we went through our
[2:29:13] benefits negotiations, we actually were
[2:29:15] able to secure another 20,000 dollars in
[2:29:17] credits from our thing. So, that allowed
[2:29:19] us to reduce some of the money that we
[2:29:21] had set aside for our wellness program.
[2:29:23] And so, we used that money to then roll
[2:29:26] out a summer wellness program. Uh that
[2:29:29] ended up doubling our wellness
[2:29:30] participants. Some of you participated
[2:29:33] in that and hiked the mountains around
[2:29:35] us. So, that was pretty cool.
[2:29:37] Uh always want to give a shout out to
[2:29:39] payroll, mainly because
[2:29:41] right before I hired on, payroll was a
[2:29:43] mess. It was constantly
[2:29:45] there and always, you know, having to
[2:29:48] change things and I always want to
[2:29:50] remember that our payroll staff is doing
[2:29:53] a stellar job.
[2:29:54] We get it done accurately and
[2:29:56] efficiently.
[2:29:57] Passed a couple of audits from URS in
[2:30:00] this last year. So, I want to make sure
[2:30:02] they get a shout out. And then our last,
[2:30:05] you know, our records management area,
[2:30:07] our software that we use, Workday,
[2:30:10] we renewed our contract with them for 3
[2:30:13] years at less than the amount that we
[2:30:15] have on our current one
[2:30:17] by changing some of the configurations.
[2:30:20] And then I mentioned the using AI to
[2:30:23] reduce our tech support costs. So,
[2:30:25] for all, you know, in summary, our
[2:30:27] budget looks really good for the next
[2:30:29] year. And not making any additional
[2:30:32] requests. So, any questions?
[2:30:35] >> Any questions for Daniel?
[2:30:40] Councilor Way.
[2:30:41] >> Uh no question, but I just want to say
[2:30:42] thank you for finding smart
[2:30:44] efficiencies.
[2:30:45] >> Yeah. It's a really good example. Thank
[2:30:46] you.
[2:30:46] >> Thank you.
[2:30:50] Okay.
[2:30:55] » I just have a legal
[2:30:57] So, I'm enjoying our senior staff.
[2:31:00] >> Good. Thank you, Chair McKay,
[2:31:01] councilors, mayor.
[2:31:05] All right. Thank you, Kevin.
[2:31:08] Well, first of all, just in case any of
[2:31:11] them are watching, shout out to my team.
[2:31:13] We've got a fantastic team up in legal.
[2:31:16] A great atmosphere and great people and
[2:31:18] I love working with them. It's a
[2:31:19] pleasure to come to work every day and
[2:31:21] work with the people that I work with.
[2:31:22] Not only in the office, but throughout
[2:31:23] the entire city.
[2:31:25] So,
[2:31:27] we're divided into three divisions. Here
[2:31:29] are the things that we do, most of which
[2:31:31] you've seen before.
[2:31:33] Our primary goal kind of similar to what
[2:31:37] Daniel was just saying, we're an
[2:31:38] internal service department. Our whole
[2:31:40] goal is just to serve the rest of the
[2:31:41] city. All we do is provide service to
[2:31:43] everybody else.
[2:31:44] is awesome, so we try to
[2:31:46] provide awesome service. That's our
[2:31:47] goal.
[2:31:50] And we do that by working on a number of
[2:31:52] different things. You know, any any
[2:31:54] major initiative that the city's
[2:31:56] involved in, we end up
[2:31:58] being involved in too, which feels
[2:32:00] sometimes like taking credit for other
[2:32:02] people's work
[2:32:03] when we try to tout that. But we get
[2:32:05] involved in everything and we work on a
[2:32:06] lot of documents and agreements and and
[2:32:09] partnerships.
[2:32:11] We've had some
[2:32:14] good accomplishments this year with a
[2:32:15] major trial victory that a case has been
[2:32:17] going on for 16 years.
[2:32:19] That we finally won.
[2:32:21] We had some real success in claims
[2:32:23] recovery, which is where we actually
[2:32:25] file claims against others trying to
[2:32:28] when they damage city property.
[2:32:30] Um
[2:32:32] we are involved in a lot of different
[2:32:33] systems. Again, none of these are really
[2:32:36] kind of us by ourselves, but we we try
[2:32:38] to be involved in what everybody else is
[2:32:39] doing and try to help their tools be
[2:32:41] better.
[2:32:42] Here are some numbers about the scope of
[2:32:44] our service. We're pretty busy
[2:32:47] all the time.
[2:32:49] And we try to keep up.
[2:32:51] Uh budget-wise
[2:32:53] as with some of the other departments,
[2:32:55] ours is pretty much all personnel.
[2:32:57] Uh that's what we do. Here is
[2:33:01] a graph over the last 30 years of our
[2:33:03] budget. Um
[2:33:06] and adjusted for inflation, which I
[2:33:09] always like to throw up there just to
[2:33:10] show that
[2:33:12] we're as Scott likes to say, we're just
[2:33:14] trying to do more with less.
[2:33:16] Um this is this is kind of a joke slide.
[2:33:19] I labeled this TMI because this is a
[2:33:20] graph that nobody but me understands,
[2:33:22] but I still include it every year cuz
[2:33:24] once I went to the trouble of making it,
[2:33:25] I couldn't take it out of the
[2:33:26] presentation. So, here's the real slide
[2:33:30] for everybody else which just shows that
[2:33:32] our personnel has stayed mainly flat
[2:33:35] except for just a couple of times when
[2:33:37] we've been asked to take on additional
[2:33:39] duties.
[2:33:41] And
[2:33:42] here's the one that probably is this is
[2:33:44] my second to last slide and probably the
[2:33:46] only one that's really worth talking
[2:33:48] about as as far as being something new.
[2:33:49] So,
[2:33:51] um
[2:33:52] two years ago, we reported that we had
[2:33:54] applied for one of the city innovation
[2:33:58] grants to start using AI technology in
[2:34:01] our legal research software. And last
[2:34:04] year, we reported that we were we'd
[2:34:06] gotten that grant, we had the software,
[2:34:08] we were using it. That we felt like it
[2:34:11] was helping us quite a bit and and
[2:34:13] helping us to be more efficient.
[2:34:15] And then everybody else in the world
[2:34:17] went and got it, too. And now we're
[2:34:19] outnumbered.
[2:34:21] So, the problem that we're facing with
[2:34:24] AI is that when we use AI, it makes us a
[2:34:28] little bit faster. Because we go in and
[2:34:31] we submit the we we use it to do
[2:34:34] research, but then we have to vet what
[2:34:36] it tells us
[2:34:38] and make sure that it's accurate and
[2:34:40] still still need to read the cases. And
[2:34:43] we need to um
[2:34:46] edit the documents that it produces for
[2:34:48] us and make sure that they're valid.
[2:34:50] Everybody else on the other side doesn't
[2:34:52] have to do that. They just put in
[2:34:54] inputs, take the document that they get
[2:34:56] back, and dump it on us.
[2:34:58] And we're seeing ever-increasing numbers
[2:35:00] of that happening all the time. And so,
[2:35:01] the this was kind of our case study.
[2:35:04] We have one case We have one particular
[2:35:06] case and and we've actually got multiple
[2:35:07] cases that are in the same category.
[2:35:09] This was just one that I threw out
[2:35:10] there.
[2:35:11] We've got one case right now where we've
[2:35:12] got what we call a pro se litigant,
[2:35:14] which is someone who is not represented.
[2:35:17] Historically, those cases were
[2:35:19] frustrating to deal with, but they were
[2:35:21] mainly just a question of dealing with
[2:35:25] 10 pages of handwritten of trying to
[2:35:27] decipher 10 pages of handwritten
[2:35:29] arguments that didn't make a lot of
[2:35:30] sense.
[2:35:32] Now, it's turning into those cases are
[2:35:34] hundreds upon hundreds of court filings
[2:35:37] that are dozens of pages long that seem
[2:35:39] to make sense until you do all the
[2:35:42] research to vet them.
[2:35:45] Uh it's a not just a
[2:35:47] city, but a county, statewide, national
[2:35:50] problem. Just last week, I went to a
[2:35:53] meeting of all the city attorneys in
[2:35:55] Utah County. We went out in Saratoga
[2:35:57] Springs, and every single city
[2:36:00] complained that they're facing this.
[2:36:02] It's it's turning into a nationwide
[2:36:04] problem for the court system.
[2:36:06] Uh appeals are up because people are
[2:36:09] losing their case, and then they're
[2:36:11] hopping on Chat GPT and giving it half
[2:36:13] of the information about the case and
[2:36:14] asking if they should appeal. And they
[2:36:17] get back that they should, and so they
[2:36:18] appeal. So, appeals are
[2:36:21] up by three or four times in our six
[2:36:24] times. My My criminal deputy is telling
[2:36:26] me.
[2:36:27] So, appeals of criminal cases, which
[2:36:29] require brand new trials, are up six
[2:36:32] times over previous numbers.
[2:36:34] Uh
[2:36:35] the civil cases are are going like this.
[2:36:37] It's even just affecting
[2:36:39] um
[2:36:40] kind of day-to-day business outside of
[2:36:42] legal cases because
[2:36:44] I've noticed a few instances lately.
[2:36:46] You've probably noticed it yourself
[2:36:47] where we get a question, we answer it,
[2:36:50] we do the research, we answer the
[2:36:51] question.
[2:36:53] Six months ago, that would have been
[2:36:54] where our work stopped. But now, in
[2:36:57] response to the question, we get a link
[2:36:58] to a Chat GPT analysis of our answer.
[2:37:03] And we have to and we have to redo the
[2:37:05] work and respond to that. And that's
[2:37:07] even happening just outside of the
[2:37:08] litigation aspect in just our day-to-day
[2:37:10] work. So,
[2:37:11] uh it's a big challenge. I don't know
[2:37:13] that I know what the answer is. I think
[2:37:15] eventually the courts are going to have
[2:37:17] to respond.
[2:37:19] Uh I
[2:37:20] my I don't know how how Council Whipple
[2:37:23] what Council Whipple thinks about this,
[2:37:24] but I foresee eventually the courts are
[2:37:27] going to have to say
[2:37:29] "These are the five kinds of things that
[2:37:31] you can do in the case that you're in,
[2:37:32] and if you file anything other than
[2:37:34] these five things, we're going to ignore
[2:37:35] it."
[2:37:36] I just don't see how the courts are
[2:37:37] going to be able to maintain any kind of
[2:37:40] efficiency. And on the one hand, people
[2:37:42] are probably saying, "Hey, this is
[2:37:43] giving us better access to the legal
[2:37:45] system."
[2:37:46] But when the legal system gets
[2:37:47] completely deluged by this, it's going
[2:37:50] to rob access instead of increase
[2:37:52] access.
[2:37:53] So, it's something we're pretty
[2:37:53] concerned about. I bring it up here
[2:37:55] mainly because
[2:37:57] despite the fact that we spent 2 years
[2:37:58] telling you AI is making it so we don't
[2:38:01] need more people,
[2:38:04] now it's starting to feel like AI is
[2:38:06] making it
[2:38:07] uh
[2:38:07] like we will more need more people.
[2:38:10] >> So, is there an AI response to this or
[2:38:12] not?
[2:38:12] Is there a tool to help with this or
[2:38:14] not?
[2:38:15] >> Um
[2:38:16] No.
[2:38:18] Not really. I mean, you can
[2:38:20] yes and no. You
[2:38:23] it's better
[2:38:24] our response to this is better with AI,
[2:38:26] meaning we can take those AI those same
[2:38:29] AI documents and we can throw them back
[2:38:30] into AI and and process those AI
[2:38:35] arguments faster than if we had to
[2:38:37] process them without AI ourselves.
[2:38:40] But there's not a hard and fast solution
[2:38:42] because
[2:38:43] I mean, those of you who have experience
[2:38:44] with AI, you know that it tells you its
[2:38:46] answers with complete confidence whether
[2:38:48] they're right or whether they're wrong,
[2:38:49] right? Uh and so, but we have an ethical
[2:38:55] and professional responsibility to do
[2:38:57] the work.
[2:38:58] You know, you've probably heard the word
[2:39:00] the term work product.
[2:39:01] >> are the filing don'ts.
[2:39:02] >> We get lots of work slop in, but we
[2:39:03] can't put work slop out, so
[2:39:06] it's an interesting conundrum. Anyway,
[2:39:09] then I guess my last slide was just
[2:39:11] again
[2:39:13] we love being part of the Provo team.
[2:39:15] All of us are honored to be here and
[2:39:16] we're grateful to serve and we're happy
[2:39:18] to answer any questions.
[2:39:20] >> Any questions for them?
[2:39:22] >> Yeah, um
[2:39:24] couple questions. One is so that you
[2:39:27] raising this point, is that basically
[2:39:28] you're saying it's manageable now, but
[2:39:30] you foresee it potentially becoming
[2:39:31] unmanageable and may require some sort
[2:39:34] of a budget increase or appropriation
[2:39:35] needed for tooling to address it or for
[2:39:37] head count?
[2:39:38] >> Yeah, that's that's the point in
[2:39:40] bringing it up. Uh
[2:39:41] 6 months ago, I mean, again, we haven't
[2:39:44] asked for we haven't asked for an
[2:39:45] increase for a long time. 6 months ago I
[2:39:47] would have said we didn't even need one.
[2:39:49] The last 6 months we've seen this trend
[2:39:52] spike in the last 6 months, so it's
[2:39:53] really going up now. What I'm hoping is
[2:39:55] that maybe, like I said, uh when I where
[2:39:58] I proposed kind of the court system
[2:40:00] figuring out a way to handle, I'm hoping
[2:40:02] that there will be an external solution
[2:40:04] that somehow solves it, but I'm bringing
[2:40:06] it to your attention now. So, if a year
[2:40:08] from now I'm saying we just absolutely
[2:40:10] can't keep up, you'll know why.
[2:40:13] And then
[2:40:14] >> to that point of an external solution,
[2:40:16] do you think that this is something that
[2:40:19] Utah League of Cities and town like is
[2:40:20] there is it perhaps a state legislature
[2:40:23] like legislative type of solution and
[2:40:25] not just waiting for the courts to do
[2:40:26] something administratively?
[2:40:27] >> Uh that's an interesting question. I
[2:40:29] mean, it's probably an AOC issue, right?
[2:40:32] An Administrative Office of the Courts
[2:40:34] solution where
[2:40:36] they need to be thinking about it and
[2:40:38] probably recommending solutions to the
[2:40:40] legislature if they actually need
[2:40:41] legislative solutions.
[2:40:43] >> Yeah.
[2:40:43] >> They can do some of it themselves
[2:40:45] through court rules, but that's not a
[2:40:46] fast process.
[2:40:48] Uh they have to propose their rules and
[2:40:50] do you have committees and put them out
[2:40:52] for comment and so
[2:40:54] none of the solutions that I can think
[2:40:56] of will be fast.
[2:40:58] >> Have you seen some recent example like could you share a recent example of
[2:41:01] this that affected the work of you and
[2:41:03] your team?
[2:41:04] >> Well, so the one the one case
[2:41:07] that I mentioned was is probably the
[2:41:09] most prominent example. Rich Roberts,
[2:41:11] who's our chief chief litigator, who's
[2:41:12] not here at the moment, he's been
[2:41:14] handling that case and he had a hundred
[2:41:16] plus filings by by the other party
[2:41:20] within three-month period.
[2:41:22] Normally in that kind of time frame
[2:41:24] you're talking about three or four
[2:41:25] filings, right? And not every one of
[2:41:27] them had to have a drafted response, but
[2:41:29] every one of them had to be reviewed to
[2:41:31] see and at the end of the day they're
[2:41:34] all kind of frivolous and a waste of
[2:41:35] time, but you still got you can't ignore
[2:41:37] any of them under the system that we've
[2:41:39] got right now.
[2:41:40] >> So litigate like litigating attorneys
[2:41:42] are using AI to file
[2:41:45] five x the number of or 10 x the number
[2:41:47] >> it's non-attorneys. It's the people that
[2:41:49] are It's the people who are not
[2:41:50] represented. So they're going into the
[2:41:52] AI and they're just dumping a bunch of
[2:41:54] information in and probably a lot of
[2:41:56] times not dumping not very much
[2:41:58] >> Not the right information.
[2:42:00] >> Like not the right information and then
[2:42:01] they're getting stuff out.
[2:42:03] I mean, again, this isn't an uncommon
[2:42:05] trend that we have these pro se
[2:42:07] litigants filing frivolous things, but
[2:42:09] it used to be that there was a there was
[2:42:11] a finite set of things that they were
[2:42:13] copying off the internet and filing and
[2:42:16] we all had seen them before and we all
[2:42:18] had a finite set of prepared answers for
[2:42:21] them.
[2:42:22] >> Right.
[2:42:22] >> And now
[2:42:23] >> doing novel things, but they're not
[2:42:25] necessarily good novel.
[2:42:26] >> Right.
[2:42:26] >> Yeah.
[2:42:27] >> Exactly.
[2:42:28] >> Interesting.
[2:42:29] >> Yeah, or just we need to update the
[2:42:31] vexatious litigant statute or rules or
[2:42:34] >> Right.
[2:42:35] >> I mean, that's
[2:42:36] solution.
[2:42:37] >> Yeah.
[2:42:38] >> That's not a feasible solution.
[2:42:40] >> Yeah, I'm going to say that also leads
[2:42:42] to more lawsuits.
[2:42:45] You have people who
[2:42:47] would not take the time to do this.
[2:42:49] They don't know whether they should file
[2:42:50] a lawsuit, but they're doing it anyway.
[2:42:53] The new strategy could be a software
[2:42:54] that does it.
[2:42:56] Right.
[2:42:59] Any other questions?
[2:43:05] » All right.
[2:43:06] Now we have the presentation project for
[2:43:08] customer service, presented by Amanda
[2:43:11] Perret and director of customer service
[2:43:12] and Laramie Adams, assistant operations
[2:43:14] manager.
[2:43:18] » Thank you for having us. Um I know
[2:43:20] Laramie says this every year, but we
[2:43:22] really do have a pretty boring budget.
[2:43:24] So, I think since you've heard 10 of
[2:43:26] these today, we will be very quick.
[2:43:29] But please let us know what questions
[2:43:30] you have.
[2:43:32] Um our budget report. We are very well
[2:43:35] aligned. We don't have any unmet needs
[2:43:37] or anything that's underfunded. We also
[2:43:39] haven't had to utilize any supplementals
[2:43:41] outside of our regular budget process
[2:43:43] and also not in this year. So, we're
[2:43:45] doing really well.
[2:43:49] Our goals are that if you were here last
[2:43:51] year, you remember these are the same
[2:43:52] goals.
[2:43:53] Um the first few are very important in
[2:43:55] maintaining
[2:43:57] the level of service that we provide to
[2:43:58] residents and the people calling in.
[2:44:01] The last goal we've kind of changed. We
[2:44:03] always want to be involved in the
[2:44:04] community.
[2:44:05] In the past, we've gone out and we've
[2:44:07] done volunteer work. We've done things
[2:44:09] like adopt a trail. We've volunteered at
[2:44:12] Food and Care.
[2:44:13] This year, the mayor has kind of given
[2:44:15] us a new inspiration. She has a great
[2:44:18] vision. So, this year we're really
[2:44:20] working on um
[2:44:22] trying to think of the best way to say
[2:44:23] this.
[2:44:24] Being a conduit for people in need and
[2:44:27] helping them access the services they
[2:44:29] need like 211 and other community um
[2:44:32] services.
[2:44:34] So, we're just kind of changing the way
[2:44:35] we help.
[2:44:37] Here are accomplishments. Um a lot of
[2:44:39] software upgrades, which I hope you
[2:44:41] haven't noticed these because if you
[2:44:43] haven't noticed it meant it went well.
[2:44:44] So,
[2:44:46] we did well. Um we have two new
[2:44:48] certified business licensing officers.
[2:44:49] We've also won an award. We've been busy
[2:44:52] and hard at work. So,
[2:44:54] before I turn it over to Laramie, just a
[2:44:55] huge thank you to him. He does great
[2:44:57] work on our budget, which is why
[2:44:59] he gets to help me present. So, thank
[2:45:01] you.
[2:45:06] » Now, for the fun stuff.
[2:45:07] You love the numbers.
[2:45:09] Um
[2:45:10] in the the box on the top, just kind of
[2:45:13] remind everyone that customer service is
[2:45:15] split up into five different divisions,
[2:45:16] if you will. Um admin, billing, IT, call
[2:45:19] center, and business licensing.
[2:45:21] Um I put up there the approved FY26
[2:45:24] numbers, just so you have a base of
[2:45:26] comparison, and what we're proposing for
[2:45:28] FY27. You can see there's um the
[2:45:31] difference there at the end, not a huge
[2:45:32] difference in each one of those
[2:45:34] categories. I think one of the biggest
[2:45:36] challenges that we have in customer
[2:45:37] service is uh mainly in our billing and
[2:45:40] IT, IT mostly, is we have a lot of
[2:45:44] third-party maintenance contracts, that
[2:45:45] software contracts, a lot of those
[2:45:47] things that really we um contract out to help us get those services um
[2:45:54] that we need um available. And across
[2:45:57] the board, we usually experience about a
[2:45:58] 6 to 7, in some categories this year an
[2:46:01] 8% increase on every one of those
[2:46:04] contract services.
[2:46:05] So, this year, we was able to
[2:46:08] consolidate some of those, move some
[2:46:10] stuff around, and uh in some of those
[2:46:12] that we had budget for last year, we're
[2:46:14] not using this year, and we was able to
[2:46:16] absorb that increase, and still kind of
[2:46:18] ended at a net zero um kind of bottom
[2:46:21] line of we don't have any real increases
[2:46:23] in our operating budget this year.
[2:46:25] I think what's interesting about our
[2:46:27] operating budget is if you look at the
[2:46:28] graph on the bottom, it kind of gives
[2:46:30] you a good idea of where the majority of
[2:46:33] the money in our operational budget is
[2:46:34] spent. So, if you look at billing and
[2:46:36] IT, um 2/3, that's about $800,000 of our
[2:46:40] $1.2 million operating budget is spent in those two
[2:46:44] categories. And again, that is mainly
[2:46:46] around those maintenance contracts.
[2:46:48] Um a lot of it, especially in billing,
[2:46:50] is around um utility bill printing, the
[2:46:53] archiving of those digital bills, those kind of
[2:46:55] things that that are just happening
[2:46:57] outside of customer service. So, kind of
[2:46:59] gives you an idea of of the impact that
[2:47:01] those things do have on our operational
[2:47:03] budget. If you look at the box on the
[2:47:05] right, just kind of give you a
[2:47:06] well-rounded perspective of what the
[2:47:09] impact of the overall budget is for
[2:47:10] customer service. By the time you add in
[2:47:12] the the 1.2 million in our operating
[2:47:14] budget, and then you add in the
[2:47:16] chargebacks that we don't really have
[2:47:17] too much control over, and the
[2:47:19] personnel, of course personnel is a big
[2:47:21] expense, but we are not doing anything
[2:47:23] different with our personnel this year.
[2:47:25] We've not added any positions, we're not
[2:47:26] doing anything like that. Um the the
[2:47:29] bottom line customer service budget is
[2:47:30] just under 4.3 million. So, um that's
[2:47:33] our overall budget.
[2:47:36] As far as supplementals, I think Amanda
[2:47:38] already mentioned, we don't have we're
[2:47:40] not going to have any um supplemental
[2:47:43] um operational supplemental requests
[2:47:44] this year. And it's kind of good to
[2:47:45] know, we haven't had any for a number of
[2:47:47] years. We haven't really asked for
[2:47:49] anything
[2:47:50] um
[2:47:50] supplemental-wise. Everything that we've
[2:47:52] done, all the improvements we've made,
[2:47:53] we typically try to find ways to to
[2:47:55] cover those just to try to be
[2:47:56] sustainable as we go forward. Um we just
[2:47:58] want to make sure that that we work with
[2:48:00] what we have available to us and make
[2:48:02] the best use of that. So, again, no
[2:48:04] supplementals this year. And um
[2:48:07] just an overall summary, there's no
[2:48:10] bottom line changes to our budget this
[2:48:11] year. So, again, like I always say, a
[2:48:13] little bit boring, but um that's where
[2:48:16] we're at. Is there any questions for me
[2:48:19] or Amanda?
[2:48:22] » That's terrible.
[2:48:24] And
[2:48:25] So, I I appreciate that you're able to
[2:48:27] keep it so it's no net change, but so it
[2:48:31] looked like you were taking from IT some
[2:48:33] of these programs maybe that you're not
[2:48:35] using anymore. And how where's it going
[2:48:38] in administration?
[2:48:40] >> So, it's kind of an interesting what
[2:48:42] happened this year? We ended up with a
[2:48:43] new executive office assistant uh this
[2:48:46] year. And just working with her to kind
[2:48:49] of understand the budget and have her
[2:48:50] help us pay our bills and whatnot. Um
[2:48:52] she's asking questions like oh, and she
[2:48:55] came from another city uh prior to
[2:48:56] coming to Provo. And she says, "Oh, we
[2:48:58] didn't ever pull that money from that
[2:49:00] particular line item that came from. We
[2:49:01] didn't actually spend that money from
[2:49:03] that particular area. We always did it
[2:49:04] from here." And so, as we got talking
[2:49:06] through those things, we're like, "Oh,
[2:49:07] that makes That's some pretty good
[2:49:08] common sense." So, we can move things
[2:49:11] around there to make it um make more
[2:49:13] sense rather than making more work as
[2:49:15] far as like our trainings, for example.
[2:49:17] Training was one of those things that um
[2:49:19] typically we would divide up amongst all
[2:49:21] of our different divisions cuz we're all
[2:49:22] in the same training together. And then
[2:49:24] we thought, "Well, why are we making
[2:49:27] all of that that training um
[2:49:31] the expense split up five different ways
[2:49:32] and charged to five different things?"
[2:49:34] We just thought if we put training, put
[2:49:35] it all together in one particular area,
[2:49:37] put it here, we just charge it once, and
[2:49:39] it just makes that much more sense. Um
[2:49:41] probably one of the biggest ones is
[2:49:44] when it comes to
[2:49:45] the maintenance contracts. We did have
[2:49:48] some where
[2:49:49] um
[2:49:51] like, for example, the
[2:49:55] I don't know, the maintenance contracts
[2:49:57] that normally before when we had We had
[2:49:59] a number of different ways to track our
[2:50:01] calls. And just with those software
[2:50:04] pieces all going away and putting some
[2:50:06] of those together and putting pop
[2:50:08] together with our web services, things
[2:50:10] like that, we no longer try to split
[2:50:12] those items up in the budget. And so,
[2:50:15] for those reasons, we just was able to
[2:50:17] kind of include that, absorb those
[2:50:19] costs, and and that's why it looks like
[2:50:20] there's an increase in admin. It was
[2:50:22] simply just a consolidate some of those
[2:50:24] expenses that were split up in the other
[2:50:25] divisions.
[2:50:26] >> And so, it's just kind of shifting away
[2:50:28] from like a cost accounting principle to
[2:50:29] more of a standard government
[2:50:32] philosophy.
[2:50:32] >> Yeah. Well, and I'm just so happy to
[2:50:35] hear that you got fresh eyes on there
[2:50:36] that helped you look at what you've been
[2:50:38] doing to be better. That's that's always nice.
[2:50:42] Probably also reassuring to know that
[2:50:44] you were doing good things as well.
[2:50:47] >> Absolutely.
[2:50:51] » Any other questions?
[2:50:57] » Thank you.
[2:51:02] » All right.
[2:51:04] Next people station give them applause
[2:51:06] by 5:30, guys.
[2:51:12] » All right. Good afternoon, Council.
[2:51:14] Hopefully this will be your easiest
[2:51:16] budget presentation. Knock on wood. Um
[2:51:19] but I'm just going to briefly walk
[2:51:21] through
[2:51:22] the proposed FY27 budget for the Council
[2:51:25] office. And if you have any questions,
[2:51:27] feel free to to jump in at any time. Um
[2:51:31] a majority, if not all of this
[2:51:33] information, was provided in quite a bit
[2:51:35] more detail in the attached um budget
[2:51:39] memo.
[2:51:40] Um but to give you
[2:51:42] and the public um
[2:51:44] a general idea of what goes into the
[2:51:45] Council
[2:51:46] office budget. Uh the majority of the
[2:51:49] budget comes from personnel. Over 82% of
[2:51:52] the budget is is personnel based for
[2:51:54] staff and Council members. Um
[2:51:57] operating uh is just under 15% and then
[2:52:01] our chargebacks,
[2:52:02] uh which go towards other internal
[2:52:05] service departments that you've heard
[2:52:06] from today, is roughly 3%. Um but the
[2:52:10] proposed budget um
[2:52:13] that we'll talk about today does not
[2:52:15] have any new requests for supplementals.
[2:52:20] Operating budget main- remains
[2:52:22] relatively flat. Um we have implemented
[2:52:26] um
[2:52:28] cuts based off of last year's
[2:52:31] um
[2:52:33] contra budget in our operations. Um so
[2:52:36] those have been made permanent
[2:52:38] um and chargebacks have remained flat as
[2:52:40] well.
[2:52:41] Um
[2:52:43] so to touch on the one place where there
[2:52:45] are increases
[2:52:47] uh in the personnel budget,
[2:52:49] um this is based off of anticipated 2
[2:52:53] and 1/2% uh performance-based merit
[2:52:55] increases
[2:52:57] uh that
[2:52:59] finance budgets for each year across the
[2:53:02] city uh so long as there are
[2:53:05] um positive performance reviews from
[2:53:07] employees.
[2:53:09] Um additionally
[2:53:10] um
[2:53:11] last year, the council went through and
[2:53:14] updated job descriptions to create more
[2:53:16] alignment with um
[2:53:18] many of the positions in the council
[2:53:21] office and that compensation adjustment
[2:53:25] is reflected in this year's personnel
[2:53:27] budget. Um and the last piece is last
[2:53:31] year, the
[2:53:33] um
[2:53:35] elected official compensation commission
[2:53:37] met. They meet every 4 years to
[2:53:39] determine compensation for
[2:53:42] um elected officials in the city, the
[2:53:43] mayor and council. And so last year,
[2:53:46] that was implemented
[2:53:48] um
[2:53:50] well, in the current fiscal year, that
[2:53:51] was implemented in the first pay period
[2:53:53] in in January. So, it only had roughly a
[2:53:58] half fiscal year effect. So, we're
[2:54:00] feeling the full um
[2:54:02] implementation effect in the coming
[2:54:04] fiscal year. So, those are
[2:54:07] the specific reasons for changes to the
[2:54:10] personnel budget.
[2:54:11] Um
[2:54:15] other than that, some of the legislative
[2:54:18] accomplishments from this year um from
[2:54:20] the council and where the council office
[2:54:22] has assisted in supporting the council
[2:54:24] um
[2:54:25] have been across a variety of policy
[2:54:28] areas including housing, infrastructure,
[2:54:31] and redevelopment. The council adopted
[2:54:34] the
[2:54:36] $319 million
[2:54:38] um
[2:54:39] current FY26 budget um
[2:54:42] made advancement to impact fees as well
[2:54:46] as changes to title 14 through various
[2:54:49] re-zones and the ongoing ongoing zoning
[2:54:51] rewrite
[2:54:52] um as well as strengthened health and
[2:54:55] safety standards um
[2:54:57] in the housing space.
[2:55:04] Um and then looking forward to FY27
[2:55:06] specifically the council's um
[2:55:09] budget priorities, the council office is
[2:55:11] working either with departments in
[2:55:14] coordinating those budget priorities or
[2:55:16] working in-house
[2:55:18] um
[2:55:19] pursuing
[2:55:20] data such as housing data to support a
[2:55:24] comprehensive housing stock audit,
[2:55:27] working with economic development to
[2:55:28] assist in the RFP of the economic
[2:55:30] development study
[2:55:32] um and with code enforcement and
[2:55:34] customer service in coordinating this
[2:55:37] multi-depart multi-department external
[2:55:39] business process review.
[2:55:45] And lastly um just as far as budget
[2:55:47] alignment and council goals, it is
[2:55:50] really
[2:55:51] um
[2:55:51] the purpose uh of the council office to
[2:55:55] um
[2:55:57] help bring those those priorities that
[2:55:59] the council has set to fruition.
[2:56:01] Um that is what we are putting our focus
[2:56:03] on currently and will be in the next
[2:56:05] fiscal year. Um but as far as the budget
[2:56:08] goes, uh we don't anticipate or have not
[2:56:11] proposed any supplemental requests for
[2:56:13] new programs, staffing expansion
[2:56:16] um
[2:56:17] and will continue to provide
[2:56:20] whatever services and
[2:56:23] research are required or requested by
[2:56:25] the council. So,
[2:56:27] with that, are there any questions that
[2:56:29] I can answer?
[2:56:38] Awesome. Thank you.
[2:56:59] Terrific. Thank you, uh council.
[2:57:02] This is a council-issue tracking item or
[2:57:05] issue item that was sponsored by
[2:57:07] Counselor Bogden with the second by
[2:57:09] Counselor Whipple.
[2:57:11] Uh the intent is to address potentially
[2:57:13] negative effects from increasing numbers
[2:57:15] of heavy commercial trucks
[2:57:17] uh that are using commercial spaces in
[2:57:19] the city to park.
[2:57:22] So, if you read if you can reference the
[2:57:24] ordinance in the exhibit attached to the
[2:57:26] proposed ordinance, this ordinance would
[2:57:28] do three things. It would prevent or
[2:57:30] restrict or prohibit uh
[2:57:33] heavy diesel trucks from idling. It
[2:57:35] would apply only in places on public
[2:57:38] roads or public property and to private
[2:57:41] property that is open to the general
[2:57:42] public. It also allows for a few
[2:57:45] exceptions that are kind of um common
[2:57:47] sense exceptions for why a vehicle of
[2:57:49] that nature would need to idle.
[2:57:53] Speaking to the rationale for this issue
[2:57:55] a little bit, there's the you know,
[2:57:57] Counselor Bogden, the issue sponsor, has
[2:57:59] noticed an uptick in the presence of
[2:58:01] commercial trucks. Uh as the analyst, I
[2:58:03] went out and I tried to observe as much
[2:58:06] as I could in the East Bay area and also
[2:58:09] in uh commercial areas uh that I could
[2:58:12] use for comparison, the truck stops in
[2:58:14] Springville and uh commercial areas in
[2:58:16] other cities. And I've noticed the
[2:58:18] presence of a few
[2:58:20] of the of these heavy diesel commercial
[2:58:22] trucks. I have more detailed information
[2:58:25] about my observations if you're
[2:58:27] interested in that.
[2:58:29] But, I would say that in the commercial
[2:58:30] areas it does not reach the traffic of a
[2:58:32] truck stop, which are commonly full
[2:58:35] during the nighttime hours, but
[2:58:37] uh there still is uh a limited presence.
[2:58:40] One of the main key causes for concern
[2:58:43] in regard to these types of trucks using
[2:58:45] commercial areas are when there are
[2:58:48] interface in between places where
[2:58:50] residents live and where the trucks are
[2:58:52] utilizing the parking spaces in the
[2:58:54] commercial structures. And there are a
[2:58:55] few examples of that that I've been able
[2:58:57] to find in the city right now. And as
[2:59:00] commercial and residential areas expand
[2:59:03] in the future, this could become an
[2:59:04] issue in other areas as well.
[2:59:08] So, the potential benefits of this in
[2:59:10] terms of limiting negative effects of
[2:59:13] heavy diesel truck idling would be that
[2:59:15] it would simplify the enforcement of the
[2:59:18] current noise ordinance in that the
[2:59:20] current noise ordinance requires
[2:59:21] measurements of decibel levels at a
[2:59:24] certain distance, and there have been
[2:59:25] some concerns, as I understand it, in
[2:59:27] the past for the implementation of that
[2:59:30] enforcement.
[2:59:31] Uh so, this would address that as it
[2:59:32] pertains specifically to heavy
[2:59:35] commercial trucks. And then it would
[2:59:36] also address potential for localized
[2:59:39] pollution and odors that are emitted
[2:59:41] from diesel trucks that wouldn't be
[2:59:42] covered by a noise ordinance.
[2:59:46] As far as uh notes on how this ordinance
[2:59:50] would be enforced, um I've talked with
[2:59:52] members of the patrol division and
[2:59:54] leaders in the patrol division, and they
[2:59:56] have expressed their willingness to
[2:59:58] enforce this ordinance if it were to be
[3:00:00] passed. Uh however, that should be taken
[3:00:03] in the context of their duties in
[3:00:05] daytime hours,
[3:00:07] patrol officer responding to a high
[3:00:09] volume of calls, and so they would rely
[3:00:12] pretty much, exclusively on complaints
[3:00:14] from residents to help them
[3:00:16] know where to go, and they wouldn't
[3:00:18] necessarily be actively patrolling with
[3:00:20] this issue in mind.
[3:00:22] Um
[3:00:23] Also, there the council should be aware
[3:00:25] that there are limitations on how the
[3:00:27] ordinance is written. So, if you have
[3:00:30] any questions about why there are
[3:00:31] certain provisions in the ordinance
[3:00:33] language itself,
[3:00:34] the state actually requires that this be
[3:00:36] primarily educational, and that there be
[3:00:39] one warning given before issuing a
[3:00:41] citation.
[3:00:42] So,
[3:00:44] there's not likely to be a lot of fine
[3:00:45] revenue accrued from this. I talked to
[3:00:47] the eight other municipalities in Utah
[3:00:49] that have an anti-idling ordinance for
[3:00:53] all cars, not just for trucks, and uh
[3:00:56] none of them were able to provide me a
[3:00:57] record that indicates they've ever
[3:00:59] enforced a fine
[3:01:00] on this.
[3:01:03] » And so, there's the ability for
[3:01:11] officers to
[3:01:13] knock on the door and say, "You got to
[3:01:14] shut it off, right?" That's the basic
[3:01:16] gist.
[3:01:16] >> Exactly. As I talked with the officers
[3:01:18] in other areas,
[3:01:20] uh that you know, their municipalities,
[3:01:22] they they say enforcement, generally, is
[3:01:23] low. Warnings, even, are generally very
[3:01:25] low on a yearly basis, but there have
[3:01:28] been those kind of rare instances where
[3:01:30] idling has become a nuisance, it becomes
[3:01:32] a problem, and they this gives them the
[3:01:34] ability to to act on a a complaint.
[3:01:39] So, uh yeah, the proposal before the
[3:01:41] council right now is to move this issue
[3:01:43] to a night meeting, and I can answer any
[3:01:45] follow-up questions you have.
[3:01:51] » Makes sense.
[3:01:53] » So, I was noticing that you talked about
[3:01:56] the different classes of vehicles, and
[3:01:58] this is only going to apply to like the
[3:02:01] biggest of the trucks that would
[3:02:03] potentially be idling. So, this wouldn't
[3:02:06] affect
[3:02:08] um I think last year during the season
[3:02:10] at some point we had some um big vans or
[3:02:15] big trucks, buses parked next to the
[3:02:18] Covey Center for the cast. So, it
[3:02:20] wouldn't affect them because that's a
[3:02:22] class C um transport thing.
[3:02:25] >> Right.
[3:02:25] >> Um and it wouldn't necessarily attract
[3:02:28] or it wouldn't affect the people who go
[3:02:31] and
[3:02:33] camp out in the BYU parking lot
[3:02:37] during Is it
[3:02:39] >> No.
[3:02:39] >> during Education Week where they're
[3:02:42] there with their trailers and and RVs.
[3:02:44] So, it doesn't affect that use either.
[3:02:46] >> No, it would not affect recreational
[3:02:48] vehicles. It would not affect people
[3:02:50] picking up kids from school. It would
[3:02:51] not affect people waiting in the park
[3:02:53] parking lot after sports practice.
[3:02:57] >> All right.
[3:02:58] I just wanted to to be clear that this
[3:02:59] is actually a fairly limited thing for
[3:03:02] just a particular kind of vehicle that's
[3:03:05] >> The big rigs and semis.
[3:03:06] >> Yeah, big rigs and semis. Those will all
[3:03:08] be diesel and those are the ones where
[3:03:10] we have gotten complaints from
[3:03:13] adjacent residents who are noticing the
[3:03:15] noise and the fumes.
[3:03:17] >> Sure, yes.
[3:03:18] Yeah, so I put this this image up on the
[3:03:20] screen. So, it would only apply to
[3:03:21] combination unit trucks, so tractor
[3:03:23] trailer that are weighted over a certain
[3:03:27] gross vehicle weight rating.
[3:03:33] » Uh thank you. So,
[3:03:35] I think this makes sense. I think it's narrowly crafted and and makes
[3:03:39] sense. The the one thing that I just was
[3:03:41] a little curious about is why 1 minute
[3:03:43] as opposed to to two. I guess my only
[3:03:46] thought is like
[3:03:47] if you need to warm it up in the winter
[3:03:49] or something and there's just like a
[3:03:50] little bit of like transitional time
[3:03:52] where they're idling, is it actually too
[3:03:54] strict? Like, where did you land on the
[3:03:55] 1 minute?
[3:03:56] >> Yeah, so I have a spreadsheet where I
[3:03:58] compiled the the criteria from those
[3:04:01] eight other
[3:04:02] um eight other municipalities that have
[3:04:04] an anti-idling ordinance. The most
[3:04:06] common one was 1 minute. There are other
[3:04:08] people who do two and three. So, if at
[3:04:10] the council's discretion, you can change
[3:04:11] that. I I don't I'm just passionate
[3:04:13] about that particular point.
[3:04:16] >> I imagine the real the I mean, correct
[3:04:18] me, I imagine the real problem is not a
[3:04:19] minute when people are warming up their
[3:04:21] truck or whatever, it's leaving them on
[3:04:22] for a long time while they're in the cab
[3:04:24] watching movies or whatever.
[3:04:27] >> That's what I was saying.
[3:04:28] >> yeah.
[3:04:30] >> So, I just want to clarify
[3:04:32] we do have
[3:04:35] a limited amount of truck parking space
[3:04:38] here.
[3:04:39] And we can't shut that down completely
[3:04:42] because we do need trucks to deliver to
[3:04:45] our people.
[3:04:47] And Walmart has been a big player in
[3:04:51] Lehi, even from what I understand.
[3:04:54] They They advertise it, so the truckers
[3:04:55] know to go there. And Walmart in
[3:04:57] Springville, I've I've witnessed more
[3:04:59] than 10. My goodness.
[3:05:01] And I'm witnessing more and more and
[3:05:02] more in this day. This day is starting
[3:05:04] to become a
[3:05:05] truck parking center.
[3:05:06] So, I didn't want I
[3:05:09] when I did this
[3:05:11] I didn't want to restrict where they go
[3:05:12] because there are more problems with
[3:05:15] them using the bathrooms out in the
[3:05:16] parking lot and other things, but that's a whole different issue. And I didn't want
[3:05:22] to go down that rabbit hole, either. And
[3:05:24] I didn't want to restrict it to just
[3:05:26] every single vehicle in the city because
[3:05:28] this is where we're getting the
[3:05:30] complaints and this is where I can see
[3:05:31] it's becoming a bigger and bigger bigger
[3:05:33] issue. So, if the human waste problem
[3:05:35] becomes more of a problem, we have to
[3:05:36] come back and address that.
[3:05:38] Because, you know
[3:05:40] truck stops for ladies dollar in front
[3:05:41] of the bathrooms and
[3:05:43] food and
[3:05:44] all other kinds of things. But, there's
[3:05:46] that Yeah. Yeah, so that's why this is
[3:05:49] so limiting and so narrow. I figured if
[3:05:52] council had the appetite to go bigger,
[3:05:55] to go all vehicles, which I didn't have
[3:05:57] And that was a discussion the council
[3:05:58] could have.
[3:06:02] » I can
[3:06:02] >> I like the narrow focus.
[3:06:04] >> Great. I just wanted to add Councillor
[3:06:05] Whitlock because I just looked put up a
[3:06:07] spreadsheet. There I actually misspoke.
[3:06:09] There are three cities that have a
[3:06:10] 1-minute time limit and there are five
[3:06:12] that have two. So, there's actually more
[3:06:13] cities that have two than one. I don't
[3:06:15] know if it will make much of a
[3:06:17] difference cuz as you say, it's not
[3:06:18] necessarily a police officer sees them
[3:06:21] and then starts timing them. They're
[3:06:22] responding to a complaint. They'll wait
[3:06:24] for an adequate amount of time and then
[3:06:25] they'll they'll make the contact. So.
[3:06:28] But if you'd like to change if the
[3:06:29] council wants wants to change it from 1
[3:06:30] to 2, I I don't mind either way.
[3:06:35] » All right. Do you have a motion?
[3:06:39] » We need a motion to move to
[3:06:40] >> Yeah, they want a motion to bring it
[3:06:41] back to evening meeting.
[3:06:43] >> I make a motion that we bring it back to
[3:06:46] the next evening meeting.
[3:06:48] >> Second.
[3:06:49] >> All right. By next we're talking not
[3:06:51] tonight, but
[3:06:53] >> Yeah.
[3:06:54] >> Uh 24th.
[3:06:56] >> All right. We'll take Any discussion on
[3:06:57] the motion?
[3:07:00] All right. We'll do a vote on the
[3:07:01] motion. Um Councillor McKay, yes.
[3:07:03] Councillor Christensen is excused.
[3:07:05] Councillor Whitlock?
[3:07:06] >> Yes.
[3:07:06] >> Councillor Bogdan?
[3:07:07] >> Yes.
[3:07:08] >> Councillor Holden?
[3:07:09] >> Yes.
[3:07:09] >> Councillor Whipple?
[3:07:10] >> Yes.
[3:07:11] >> Councillor Garrett?
[3:07:12] >> Yes.
[3:07:12] >> So, that passes.
[3:07:14] >> unanimously
[3:07:15] >> All right. Thanks, Tanner.
[3:07:17] >> Terrific. I'm going to be up there.
[3:07:18] >> I think you're staying right there,
[3:07:19] aren't you?
[3:07:20] Um an ordinance requiring payment of
[3:07:22] civil fines to renew a rental dwelling
[3:07:23] license. This will also be presented by
[3:07:25] Tanner.
[3:07:27] >> Terrific.
[3:07:32] All right. So, this is an ordinance
[3:07:37] that will add a single grounds for uh
[3:07:41] denial, revocation, and or suspension of
[3:07:43] a rental dwelling license. It This issue
[3:07:46] item is sponsored by Chair McKay and uh
[3:07:49] Vice Chair Christensen.
[3:07:51] The rationale for bringing this
[3:07:55] is twofold. First of all, I should say
[3:07:57] um
[3:07:59] current code allows code enforcement
[3:08:02] staff to deny, suspend, or revoke a
[3:08:06] rental dwelling license for code
[3:08:08] violations
[3:08:09] uh as it stands right now. However, it
[3:08:12] does not allow the staff to deny,
[3:08:15] suspend, or revoke, otherwise I'll just
[3:08:17] refer to it as losing or losing a
[3:08:19] license. Does not allow the loss of a
[3:08:21] license
[3:08:23] in the case that there is outstanding
[3:08:25] fines that has been unpaid. So, this is
[3:08:28] what this ordinance seeks to address
[3:08:31] right now.
[3:08:34] So, it does two things as far as the
[3:08:35] actual language of the ordinance. It
[3:08:37] makes that single grounds, the failure
[3:08:39] to pay outstanding fines, a grounds for
[3:08:42] loss of a RDL.
[3:08:43] And then it also adds clarity to
[3:08:45] existing language just to make crystal
[3:08:47] clear the fact that a violation in and
[3:08:49] of itself is grounds for a denial,
[3:08:51] suspension, or revocation.
[3:08:54] So, this also I think has a relatively
[3:08:56] limited scope. I made this graphic just
[3:08:58] to illustrate what is actually being
[3:08:59] impacted and what is not. So, in the in
[3:09:01] the blue column with the blue house
[3:09:03] here,
[3:09:04] in the case where there's a violation,
[3:09:05] the owner resolves that violation
[3:09:08] without accruing any fines, and for
[3:09:10] example, they they are able to correct
[3:09:12] that violation within the 14 days on the
[3:09:15] notice of violation.
[3:09:17] Under current code, there's no risk that
[3:09:18] they will have their RDL threatened or
[3:09:20] they will lose it in any way. And then
[3:09:22] under this proposal, that would still be
[3:09:24] the case because they have come to
[3:09:25] compliance and there are no fines
[3:09:27] involved.
[3:09:28] In the column with the green house on
[3:09:29] the other end, we're talking about
[3:09:31] someone who has failed to come into
[3:09:33] compliance and they are accruing fines.
[3:09:35] Under current code, they would be at
[3:09:37] risk of having their, you know, denial
[3:09:40] their their renewal denied
[3:09:43] and having their license uh
[3:09:45] suspended or revoked.
[3:09:47] The part will be changing with this
[3:09:49] proposed ordinance is if an owner has a
[3:09:51] violation, they fail to correct it
[3:09:54] within the required time frame, they
[3:09:56] start to accrue fines, and then those
[3:09:58] fines are not waived, and then they do
[3:10:00] not pay the fines,
[3:10:02] then, whereas before there was no risk
[3:10:05] of losing the of having their losing
[3:10:07] their RDL, now that risk does exist.
[3:10:14] So, the potential benefits of this is
[3:10:16] one, it and it serves as an incentive
[3:10:18] for people to promptly pay the fines, so
[3:10:20] you do not have lingering large
[3:10:22] outstanding balances that are unpaid and
[3:10:25] provides an incentive
[3:10:26] to
[3:10:28] have that accountability measure that
[3:10:30] fine actually has the teeth to it. And
[3:10:32] then secondly, the kind of less common
[3:10:34] or less obvious
[3:10:36] benefit of this would be in the case
[3:10:38] that a denial or a suspension revocation
[3:10:41] is challenged or appealed,
[3:10:43] the having two grounds being question,
[3:10:46] having the violation still exist in the
[3:10:48] case of a revocation,
[3:10:50] and having failed to pay fines, would
[3:10:52] make the decision by the third-party
[3:10:55] arbitrator arbitrator simpler.
[3:10:58] In the case it will make the case the
[3:10:59] city's case for hold upholding that
[3:11:02] decision to deny, to suspend, or revoke
[3:11:06] simpler. It will strengthen the city's
[3:11:07] position, strengthen their arguments.
[3:11:10] So, the proposed action for the council
[3:11:13] is whether they want to continue the
[3:11:14] discussion in a night meeting, or if
[3:11:17] there's any further information you'd
[3:11:18] like to learn from the staff.
[3:11:20] >> Thanks so much, Tanner.
[3:11:22] Um
[3:11:24] Councilor Bucknum.
[3:11:26] >> I like this and I'll support this.
[3:11:29] The other thing that I have a question
[3:11:31] on is what if you have
[3:11:33] a rental company that owns multiple
[3:11:36] rentals, and they're in violation here, here, and here.
[3:11:40] To me that that would be something I
[3:11:42] would also want to consider in
[3:11:45] not allowing them to go forward with any
[3:11:47] kind of
[3:11:48] >> Yeah.
[3:11:48] >> I mean even if they did pay the fines
[3:11:50] and came into it, it just shows that
[3:11:52] they're a repeated problem if they have
[3:11:54] multiple properties that even come into
[3:11:56] compliance in 2 weeks and then turn it
[3:11:58] around and then go back into
[3:12:01] the same issue that they did before.
[3:12:02] >> This has come up in the discussions
[3:12:04] we've had as we've worked on this. So, I
[3:12:06] don't I don't know I don't know if this
[3:12:08] ordinance will address the the actual
[3:12:10] effect effect of it, but if that LLC
[3:12:13] that you're referring to in that example
[3:12:15] has multiple properties on the same
[3:12:17] license, all the properties on that
[3:12:18] license would be affected by the denial
[3:12:20] or revocation. However, if a big company
[3:12:23] registers them under separate legal
[3:12:25] entities, we would run into a problem
[3:12:27] and you know, you could argue
[3:12:29] that
[3:12:31] an ordinance like this would incentivize
[3:12:32] people to put things into separate
[3:12:35] organizations for that purpose to in
[3:12:37] order to parse out uh the effects of
[3:12:41] that, but um
[3:12:44] yes, that is something we've talked
[3:12:45] about.
[3:12:46] >> Okay.
[3:12:49] Well, I make a motion that we
[3:12:52] discuss this in a night meeting in 2
[3:12:55] weeks.
[3:12:56] >> I have a question.
[3:12:58] >> Um
[3:12:59] so,
[3:13:01] I was just I was just actually rereading
[3:13:03] the the language, but I can just ask is
[3:13:05] um
[3:13:08] is there is there any current mechanism
[3:13:10] to basically like be on path to
[3:13:11] compliance? Like for example, like enact
[3:13:13] a payment plan or something along those
[3:13:15] lines or is it just purely if you have
[3:13:16] any unpaid fees, then that is grounds
[3:13:18] for and there's no like there's no like
[3:13:20] a judgment call from the from the city
[3:13:24] under certain circumstances?
[3:13:25] >> That's a great question. So, I've talked
[3:13:27] with code enforcement team on this. They
[3:13:29] have a lot of discretion about when to
[3:13:30] enforce and when to be just for lack of
[3:13:34] a better term express like leniency or
[3:13:35] to work with them. I think it's either
[3:13:37] pay the fine or to create a payment
[3:13:39] plan, and we have Scott here that can
[3:13:40] confirm whether that's true or not.
[3:13:43] » I think it's on.
[3:13:45] Um yeah, that's our intent is that um
[3:13:47] unpaid fines would be there. They have
[3:13:49] no arraignment with us to make payments
[3:13:52] to come in to, you know, full payment
[3:13:54] cuz sometimes these can
[3:13:56] balloon up.
[3:13:57] >> Get quite large, yeah.
[3:13:59] >> It's ignoring us and fines are accruing
[3:14:01] over a long period of time. It may be
[3:14:03] difficult for somebody to um
[3:14:06] pay, you know, thousands of dollars all
[3:14:08] up front. Um but if they're willing to
[3:14:10] come into an agreement with us to make
[3:14:12] payments over time, we would not count
[3:14:14] that as a non-payment or outstanding
[3:14:16] payments. That would be they're on a
[3:14:18] payment program. We're not going to come
[3:14:20] after your license as long as you're
[3:14:21] continuing to make those payments as
[3:14:23] agreed.
[3:14:23] >> Thank you. That makes sense.
[3:14:24] >> And historically, they've done a few
[3:14:26] presentations on when they work with
[3:14:28] people, and they go as far as to like
[3:14:30] rent a dumpster for them, help them do.
[3:14:32] I mean, like they go out of their way to
[3:14:34] be very considerate and helpful.
[3:14:38] All right. So, Becky made a motion. I
[3:14:39] will second the motion.
[3:14:41] Um any discussion on the motion?
[3:14:46] All right. We will vote.
[3:14:48] Um Counselor Christensen is excused.
[3:14:51] He's not online, right?
[3:14:52] >> He's not online.
[3:14:53] >> Okay. Counselor Whitlock.
[3:14:54] >> Yes.
[3:14:55] >> Counselor Bogdan.
[3:14:56] >> Yes.
[3:14:56] >> Counselor Holman.
[3:14:57] >> Yes.
[3:14:58] >> Counselor Whipple.
[3:14:59] >> Yes.
[3:15:00] >> Counselor Garrett.
[3:15:01] >> Yes.
[3:15:01] >> And Counselor McKay, yes.
[3:15:03] So, that passes.
[3:15:05] All right.
[3:15:07] We will now recess the Provo City
[3:15:08] Council work meeting, and we will
[3:15:09] reconvene in the pre-function room to
[3:15:11] continue the closed meeting.