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Get started. Okay, so welcome everyone. This is the first votecast web training session.

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This training session is designed to be focused on how to use your new votecast solution.

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So votecast kind of for those that maybe weren't involved in like the purchasing process or the sales process just to kind of give you a little bit of a background.

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Vocass web is, it's a, it's a multi-purpose solution, but basically the, the kind of

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the goal of Vocass web is it one allows for your members to vote, be electronically, so it

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allows for them to basically push buttons to motion and to vote digitally. That information

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and then is collected onto the clerk screen which is basically kind of building a draft for the

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minutes. And then it also connects with something called the vote cast a slide. The vote cast

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a slide kind of follows the clerk's screen and kind of like what the voting members are doing.

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But it's basically it's a display that's designed to be kind of put up or projected in the

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tells kind of the public what's going on at the meeting. So let's say if there's a motion

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on the floor on that roadcast display, it's going to say like, you know, motion on the floor.

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And then if we've got a mover and seconder, it would say that information as well as like

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how you remember's voted. So it's kind of like keeping up with the clerk screen.

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And what's great about the roadcast display is that one, it kind of allows for your public to,

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have something to follow along, in case they get lost during the meeting, or maybe somebody

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has like audio kind of impairments that allows for them to kind of get a visual what's happening

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at the meeting. So that's what we're going to be going through today is how to use your new

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boat cast solution. If you have any questions, feel free to just kind of jump in and interject.

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It is a lot of information, and it will say it's kind of going to be a lot of like flipping between screens.

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We're going to be using three screens in total, so we're going to be rotating between those screens.

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But what's going to be very important is, and this is kind of where a lot of customers kind of,

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maybe fall short a little bit if they don't practice.

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So the important thing is that after you tend these training sessions that you are going in and practicing,

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especially because this is a live application, you know, it's not an application that you're kind of doing on your leisurely time.

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It's an application that's kind of to be used in real time.

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You want to make sure that you go in and you practice.

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So I always tend to tell people it's like your your a performer and like a play or a movie

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You know actors and actors is right. They don't just go and stand up on stage

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Right and give their performance. They have to practice a number of times and the same thing is true with this

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Application here. So that's where kind of a lot of people

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I've noticed our kind of following short to be honest is they're not going in and practicing and so once they get to go live

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They haven't practiced, and so it's much more stressful than those that have, you know, practiced a number of times.

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So that's going to be the important thing and the takeaway from these meetings is getting in,

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reserving some time to practice and run through the application.

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Okay.

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Like I said, if you have any questions, just jump in and interject and ask your questions.

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Where we're going to be starting today is we're going to be first starting with your media manager site.

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Media manager, you've probably seen media manager before, maybe you've dabbled in media manager.

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That is a web-based application.

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So we absolutely hope that's okay.

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Everyone here has worked regularly with the vocast, the live manager and this section.

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Okay, with those. Okay, just to note, there's anything new or different from what we were doing before when we pull up our agendas.

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Now, are you guys using currently right now, a solution to hold the cast classic?

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Does that ring a bell at all to you?

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It does not.

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So just as a cast display, what we do go in here and publish our agendas and we ask for them

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up and we import them from the voting upstairs and then we do take them live during the

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meeting.

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So we do do all of those things already, just not sure what the difference is between our

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old technology and what's new as far as electronic voting and the look of how it's going

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when we get up there. But like this section of the

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we've seen that practice, we all we all are in here

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relatively often. Okay, okay, perfect. I don't know

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that's helpful or not, but it's very helpful because

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some people have never used focus before at all. So like

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everything is kind of brand new to them. It sounds like for you

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it's going to be for the clerks. It's going to be a new

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interface that you're going to be using. So that'll be a

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a little bit different and the way you kind of launch the like manager is going to be different and then the boat casts display and then what the members are using is going to be just like a little bit different.

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So I think you're going to find that there's a lot of similarities to like what you're using is just going to be like kind of an upgrade if that makes sense.

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Yeah.

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That's not, yes.

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Okay.

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Thank you, though, for that, that context, that's very, very helpful, because I do think you'll

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find that you have a little bit more of like, I don't really say like an upper hand from

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people who have it used for class before, but you have some of that comfort ability that people

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don't have if they haven't used it at all.

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So, but so with Media Manager, the thing I kind of want to point out to you here with Media Manager

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is with this new voting solution, you will want to click on the hyperlink here for the meeting.

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And so there is an option that says in Coder year, so this is going to be an important team.

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We want to make sure that we have the new live cast encoder selected because you're your old encoder won't

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You know won't be compatible right with this new voting solution

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So that's one of the things you want to pay attention to is which encoder you're using

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Can I remove the old ones?

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Absolutely, yeah

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Yeah

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I don't want to move the other encoder once at the time, and we can fully decommission it, but we still use it for meeting, but I have to keep it on.

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Yeah, no, definitely. Once it's time, though.

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Okay, yeah, I'll leave it on with you.

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And then the other thing team to note here is when you're at an event, you want to make sure you have this

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enable boating checkbox checked because that's what's going to allow us to use the electronic

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boating. Okay, so that's going to be very important. You will have to check this on a permuting

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basis, but I do have a feature request in currently, or customers have requested that to be auto

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checks. You don't have to remember to go in and check it right every time because I know I would

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got myself. So we do have a feature request in there and hopefully that does get added within the

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future so that you don't have to, you know, check it every time. But we do have to have that

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checkbox checked in order to use the electronic voting.

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And then show live vote. So show live

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cast display. If you have the showlight votes, that is going to show the votes in real time.

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So as your members are pressing buttons, like if one member says I want to say yes for the

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item, say no for this item, abstain. It as their pressing buttons, that voting information is going

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to pop up in real time on the boat cast display. I'm going to leave that checked so that you can

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see it and see what that looks like, but a lot of people I will say turn that off because

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they feel like if if members see each other's votes in real time, they're going to kind

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of be swayed, swayed by each other and we should make sure from our endweeds, uncheck, show

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live.

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And then show light tally, that's just going to-

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No, how many people have abstained. That can also be a little bit tricky because, like, if, like, it'll say, for example, member one has voted. And then if, like, there's a tally of, like, yes, one, you kind of know, then, oh, that person did vote, yes. So, like, kind of process of elimination.

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So that's something people often uncheck as well, just because you can sometimes kind of depending upon the situation and figure out how someone has to

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but I'll leave those checks just so you can see how they look.

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Just since we're training right now,

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but likely you'll at least want to uncheck the show life notes

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because of that persuasion.

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First of all, let's say we forget to check enable voting.

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And we're in the middle of a meeting.

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Is there a way to do it while the meeting is going?

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Unfortunately, there is not, we would have to stop the meeting and then go back, check that

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box and restart again.

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You would just restart, do you have to, like, I know, currently we have to open the meeting,

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so in the arc, live manager, we have to close that out, right?

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You essentially, the meeting and re-enter, but it won't keep your minutes.

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So you would just be starting your minutes over from scratch with that be a true statement.

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Yes, yes.

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All right, thank you.

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Yeah.

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Yeah.

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I hope I hope that that does get added where it's just like auto text, right?

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On the road map because I know I have myself would forget to check it.

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So, and you have a million things to do before our meeting.

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And so I'm really hoping that that is a feature that they add here so I do know this and I can show you kind of once we get kind of through everything the encoder you can select your default encoder within Legislars so we can have the encoder defaulted to your new encoder so that you don't have to go in and pick it from the drop down and change it here that is an option.

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so we can change that. The rest of these metrics team will be the same so you won't need to

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go and change anything else in here. What we do want to make sure we do is just like save changes

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so that we capture our changes.

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And then team on back on the home screen here so the one thing is

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So with the Enable Voting, I believe, let me look here and see, I think if you don't have

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the Enable Voting checkbox check, let me uncheck this here and see.

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I think the launch display is great out, so you kind of almost, it almost prompt you.

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Yeah, so this right here is the link to the Votecast display and if you don't have the

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enable boating checkbox checked.

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This will be unhyperlainter or grayed out.

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So that's going to be kind of one way to prompt you to say,

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oh, wait, I forgot to check the enable boating checkbox

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because I can't launch my Voguecast display,

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which is through this hyperlink here.

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We're going to go over that.

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So we'll go ahead and enable boating here,

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and then we'll do show live Vogue.

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just so you can see what that looks like.

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All right.

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The other thing here, Team, is I want to show you a couple

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of new settings that you want to draw your attention

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to with the vote cast web.

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So vote cast web settings, kind of the settings

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that you can adjust and change.

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Those are going to be accessed through this admin tab here.

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Under this admin tab, we have the option which says Settings, so it's admin and Settings.

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And what this is going to do is this is going to open up our different kind of configuration options for both cast.

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Now the first one is the Motion Actions.

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The Motion Actions, we want to configure those through the Legislature.

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So those are going to be configured through the Legislature.

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admin. So we won't touch those here since you are a legislator customer. We don't want to

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don't want to think of what those here. You want to adjust those within, let's start admin.

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But I do want to draw your attention to this vote cast web tab here.

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The vote cast web tab allows for you to create different what we call profiles. And so what a profile

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is basically it allows you to configure what voting buttons or what voting options show up when

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you go to take a vote.

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You can create different profiles, so like Sam can have his own profile of different voting options.

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Conor can have a different profile voting options. So everyone can kind of have their own different profile.

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But if I click here on new profile, what I can do is where it says profile name. I can name my new profile.

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like Conner's profile, that one too, and then these are all of the options that Conner has

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to select or his voting members have to select when they go to take a vote. So when a vote

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is on the floor, we have the ability to select yes, no abstain. But let's say Conner wants to add

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an option of absent, right? Like if somebody is absent for just that vote, maybe they stopped out

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a phone call, use the restroom, grab a snap from the vending machine, okay? We can actually add

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an option of absent. If I click new vote button, I can select my action type so I have the

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option to just add reviews, okay? Or I can customize my action

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button function. So this is

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basically saying does the, if we click this button,

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does it count towards a vote?

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Does it count against a vote?

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Or is it neutral?

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Like I've had customers where somebody's absent for a vote,

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it actually counts against the vote.

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In rare cases, what most times it's neutral.

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But I have had that.

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So let's say for example, like this action,

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we want to add as neutral.

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Like it does it count towards a vote,

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doesn't count against a vote.

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vote button. That's going to be the title of your voting option.

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I guess you have to

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shorten it. We'll say snack. Okay, so let's say that we're this if this person or

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you know, somebody's out grabbing a snack, they'll click the option of snack. Then you

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can change the vote button style, so that's going to be the color. So if I want it to be green,

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And if I want it to be red, I can select that option, purple, okay.

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So you do, like, absent.

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For example,

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you could do, I don't get set any kind of customization here you can do.

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I'll just leave it as snack.

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And then once I am done adding that, I can then go and click on Save.

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Now make sure you click on Save here.

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OK, I get a notification that it is saved.

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And then where it says default profile,

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if I want Conner's profile to be the default,

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I'll show you where those profiles stand,

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then I would mark this radio button here,

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and then just make sure I click save changes, OK?

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But these are going to be all of Conner's customized voting

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options here.

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Do we have to set that up for every person or now?

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No, you could just have like a general kind of profile, um, yeah, it could just be like one kind of universal profile.

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Absolutely.

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Thank you.

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Yeah, you're welcome.

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It's just like sometimes like different maybe like,

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I wouldn't say more so like people, but maybe different like meeting bodies have different kind of needs, right?

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Um, so maybe like some customers set up a profile for each meeting body.

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Um, but yes, you can just have one like universal, universal profile.

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Absolutely.

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Perfect.

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And then, um, the vote cost display.

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So this is going to be customizing your vote cost display.

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So that's the public display.

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Um, you can change it to like a dark theme.

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00:19:03,870 --> 00:19:07,070
You can add like a speaker queue if you want to.

217
00:19:07,650 --> 00:19:12,110
Um, so you can come in here, pop in here, kind of look at the different settings.

218
00:19:12,110 --> 00:19:16,810
adjust is needed sometimes like clients go through training and they're like actually

219
00:19:16,810 --> 00:19:20,830
I want to change this or change this so just note that this is where your vote

220
00:19:20,830 --> 00:19:29,550
cast a display options live like manager web so I don't know if you're using there's

221
00:19:29,550 --> 00:19:35,650
an option in live integer classic called text expansions we have those text expansions

222
00:19:35,650 --> 00:19:43,190
available in live manager web as well we call these like hotkeys or like hot text

223
00:19:43,190 --> 00:19:49,910
some people will call them. Basically what you can do is there's a note field. Okay, and the

224
00:19:49,910 --> 00:19:57,760
Clark can go in and they can type in this short hand and then click Control and Spacebar and then

225
00:19:57,760 --> 00:19:59,980
the note will auto adjust to this.

226
00:20:00,000 --> 00:20:13,460
You frequently use kind of like standard notes that you add. You can add those here as text expansions and actually use them when you're entering in your notes.

227
00:20:17,500 --> 00:20:27,740
And then you would just basically enter in the short hand, which is just that the, you know, the couple of letters, right, and then it'll expand into this text here.

228
00:20:27,740 --> 00:20:34,560
Make sure, because I've done this before my cell team, make sure that you click the floppy disk icon to save.

229
00:20:35,160 --> 00:20:39,560
I've navigated away and haven't clicked saved and then I've lost my text expansion.

230
00:20:40,560 --> 00:20:43,120
So just make sure that you do click on save.

231
00:20:43,400 --> 00:20:47,920
And then if you want to delete that text expansion, you would just simply click the trash can.

232
00:20:49,100 --> 00:20:53,800
And then you can click new text expansion and add additional text expansions as needed.

233
00:20:56,200 --> 00:21:04,040
And then captions, so if you're using closed captioning, which that's kind of a different

234
00:21:04,040 --> 00:21:13,020
beast, that's a separate kind of training, but if you are using captioning closed captioning,

235
00:21:13,560 --> 00:21:18,200
you're a sign trainer will kind of run you through how to use the captions feature.

236
00:21:18,800 --> 00:21:22,280
Okay, Connor, we are doing that next year.

237
00:21:22,280 --> 00:21:24,220
correct in that or no?

238
00:21:26,300 --> 00:21:30,060
I believe so. I believe that's the plan to move to that next year.

239
00:21:30,100 --> 00:21:33,020
Okay. Perfect. We'll get this underway first. Thank you.

240
00:21:36,820 --> 00:21:38,740
All right. So those are the different kind

241
00:21:38,740 --> 00:21:45,020
of settings there that I just wanted to point out. Feel free to explore those settings. But just

242
00:21:45,020 --> 00:21:50,460
back here on the home tab. The one thing I wanted to just pop in here and show you since we went

243
00:21:50,460 --> 00:21:57,480
through the profiles is when I click on that hyperlink for my meeting, this is where you can select

244
00:21:57,480 --> 00:22:03,900
what profile you want to use which will bring in your custom voting options. So if I wanted to use

245
00:22:03,900 --> 00:22:09,540
Conor's profile for this meeting I would select Conor's profile or if I just want to use my task profile

246
00:22:09,540 --> 00:22:18,420
it's like my task here and then whatever profile you select just make sure you click on save changes to capture those changes.

247
00:22:21,820 --> 00:22:29,100
All right, so, coming back here, now that we've kind of talked about and dabbled with the

248
00:22:29,100 --> 00:22:35,140
different settings, so launching your boat cast display, so you're no longer going to launch

249
00:22:35,140 --> 00:22:43,520
your boat cast display through a short cut. Your boat cast display is going to be launched

250
00:22:43,520 --> 00:22:49,440
through this launch display option. Okay. So this is your new and improved

251
00:22:49,440 --> 00:22:54,280
boat cast display right here. Now when we click on this it says meeting not in session

252
00:22:54,280 --> 00:22:59,320
we haven't loaded a meeting. Okay, so that's that's normal right that's the other

253
00:22:59,320 --> 00:23:05,360
nothing to to panic. But this is going to be how you launch your boat cast display. Okay,

254
00:23:05,480 --> 00:23:11,180
so this is the display that you'll put up on the the TVs right in the chambers that's going to

255
00:23:11,180 --> 00:23:12,320
your public display.

256
00:23:15,300 --> 00:23:21,480
The other thing here is under this Actions option. You'll notice there's

257
00:23:21,480 --> 00:23:28,280
the ability to click Launch Event. Launch Event, when I click on that, is going to open up

258
00:23:28,280 --> 00:23:37,100
the Live Manager Web System. Okay? So this is going to be the Live Manager Web. This is going

259
00:23:37,100 --> 00:23:44,020
the clerk screen. So the clerk still longer have to go to like a shortcut, likely they're going to

260
00:23:44,020 --> 00:23:49,180
like you're going to shortcut on the computer within the chambers or maybe you have like

261
00:23:49,180 --> 00:23:54,500
on your laptop, you have live manager web shortcut. You're no longer going to have to click on that

262
00:23:54,500 --> 00:24:00,680
to open up live manager web, you're going to go through media manager. Okay? And the reason is

263
00:24:00,680 --> 00:24:04,480
is because this whole system, this whole platform, is web-based.

264
00:24:05,600 --> 00:24:08,060
So before, you kind of had those restrictions

265
00:24:08,060 --> 00:24:10,240
where you had to be on the same network

266
00:24:13,220 --> 00:24:17,920
as the live manager web, you had to be on your network,

267
00:24:18,980 --> 00:24:21,280
you can access live manager web from anywhere.

268
00:24:21,840 --> 00:24:23,480
So you can access it from the home,

269
00:24:23,700 --> 00:24:25,240
you can access it from coffee shop,

270
00:24:25,380 --> 00:24:28,340
you can access it from McDonald's, right?

271
00:24:28,340 --> 00:24:34,580
can access it from anywhere that you have in or not, okay? So you're not kind of restricted to

272
00:25:01,450 --> 00:25:23,610
When you open up the, so this is live manager, so you can see it kind of looks similar to what you're using, but it's, it's gotten a little bit of a facelift, okay, and there's some, some differences, okay, then what you're using currently, but when you open up live manager, okay, we've got these three quadrants here.

273
00:25:23,610 --> 00:25:34,030
We've got this preview quadrant. This preview prop quadrant is going to give you the ability to preview the live stream the live broadcast and the recording

274
00:25:34,930 --> 00:25:45,450
So when we start the meeting, we're going to see a preview of the video there and that just allows for like the clerk to make sure that everything is running smoothly from an audio video perspective

275
00:25:46,170 --> 00:25:50,530
You know that maybe like I said as his head is an in front of the camera and blocking the camera

276
00:25:50,530 --> 00:25:57,630
or that you're not getting like weird audio feedback, so you can check the video here.

277
00:25:57,970 --> 00:26:01,810
But if you feel like that may be too distracting, you can always close it up.

278
00:26:02,790 --> 00:26:05,810
Star is basically the same thing.

279
00:26:06,190 --> 00:26:07,990
Star that you're doing now. You click start.

280
00:26:08,070 --> 00:26:09,690
That starts audio video.

281
00:26:10,410 --> 00:26:11,270
Starts the voting.

282
00:26:11,810 --> 00:26:12,470
Starts the meeting.

283
00:26:14,490 --> 00:26:16,370
Down here is the metrics for our meeting.

284
00:26:17,430 --> 00:26:17,610
Okay.

285
00:26:18,470 --> 00:26:26,630
We've got our time remaining here just like currently and just like if you own like a game show you never want to run out of time.

286
00:26:27,190 --> 00:26:37,530
Okay, but you can always grab a lifeline. You can click extend and that adds 30 minutes on to your time remaining and you can click that as many times as you want. Okay.

287
00:26:40,090 --> 00:26:41,630
Over here is going to be your agenda.

288
00:26:41,870 --> 00:26:44,850
So that's going to be the agenda published from Legislar, just like currently.

289
00:26:45,810 --> 00:26:48,630
Okay, so it's going to be in the center here instead of on the left hand side.

290
00:26:49,950 --> 00:26:53,950
So this is your published agenda from Legislar here with our items.

291
00:26:58,700 --> 00:27:02,440
Over here on the right hand side is going to be our actions menu.

292
00:27:02,600 --> 00:27:06,900
So this is where we're going to be able to go in and basically take our minutes.

293
00:27:07,360 --> 00:27:10,260
Okay, so our motions, our votes, our roll call,

294
00:27:10,260 --> 00:27:15,220
or notes, all that could stop this going to be listed over here.

295
00:27:16,660 --> 00:27:21,400
One thing to note, team, and I know this is kind of a pain point for a lot of people,

296
00:27:21,600 --> 00:27:23,100
and I can put you on your stand.

297
00:27:23,920 --> 00:27:28,660
We only have one designated person in this application at a time.

298
00:27:29,620 --> 00:27:33,460
So we don't want, for example, like, we don't want maybe, like,

299
00:27:33,460 --> 00:27:38,640
Sam to have live manager loaded, and then also Connor to have live manager loaded,

300
00:27:38,640 --> 00:27:44,240
this screen simultaneously. We just need to have one person in this screen. Because what's

301
00:27:44,240 --> 00:27:49,420
going to happen is if we have two people working simultaneously within this window, we have

302
00:27:49,420 --> 00:27:53,880
two people with the tab open, you're going to start to see these kind of ugly error messages

303
00:27:53,880 --> 00:27:59,320
pop up. So we just want to have one personnel in this application.

304
00:28:03,330 --> 00:28:07,410
And then also as well. So we've

305
00:28:07,410 --> 00:28:15,490
the clerk screen open. Now the last thing is the counsel screen or your elected official screen.

306
00:28:16,630 --> 00:28:23,270
So we've got our clerk screen open here. Now the last thing is is how do we get to the elected

307
00:28:23,270 --> 00:28:29,410
official screen? Okay, so the elected officials are going to be using an application called

308
00:28:31,570 --> 00:28:36,650
Legislate, just called Legislate, so I Legislate, it's Legislate now.

309
00:28:37,530 --> 00:28:42,190
This is a web-based version of I Legislate, which is the digital agenda.

310
00:28:42,610 --> 00:28:47,650
Digital copy of the agenda, and this is what you are meeting body members are going to use to vote.

311
00:28:48,550 --> 00:28:58,190
I'm going to put this URL for everyone in the chat window, just so that everybody has it if you want to bookmark it or your market you can.

312
00:28:58,190 --> 00:29:05,050
Um, but the URL for Legislate is actually just your media manager site, so it's city of

313
00:29:05,050 --> 00:29:10,830
recene.granticus.com and forward slash Legislate, okay?

314
00:29:12,090 --> 00:29:19,550
And so this is what your members will use to log in and be able to vote,

315
00:29:24,670 --> 00:29:24,910
okay?

316
00:29:24,910 --> 00:29:27,370
our iPads, or how are you going to do that?

317
00:29:30,160 --> 00:29:31,700
We could save it on our iPads.

318
00:29:31,980 --> 00:29:33,980
It's something that I'm going to have to look into now.

319
00:29:35,580 --> 00:29:36,680
All right, thanks.

320
00:29:43,410 --> 00:29:44,310
It's so team.

321
00:29:44,450 --> 00:29:54,750
What they'll do is they'll log in with their logging credentials that's in medium

322
00:29:54,750 --> 00:29:55,210
manager.

323
00:29:55,570 --> 00:29:58,890
So if I go back here to medium manager and I click on the admin.

324
00:30:00,140 --> 00:30:13,140
All of you are, it looks like all of your members. I didn't check everybody, but just eyeballing it looked like all of your members had logins under this council group here.

325
00:30:13,760 --> 00:30:20,480
And so this is where this is the log in that they're going to use to log in to legislate through here.

326
00:30:23,910 --> 00:30:30,410
I'm just going to check while we're here and just make sure that they have the correct permissions.

327
00:30:30,410 --> 00:30:36,050
they actually don't need, if it's okay to change, they actually don't need access to encoders or

328
00:30:36,050 --> 00:30:42,550
use. So I can adjust that for you so that they're not team-creen or things they're not supposed to be.

329
00:30:44,590 --> 00:30:53,230
But under this user section here, so this is where you're going to want to add their user accounts.

330
00:30:54,250 --> 00:30:58,950
So like I said, it looked like eyeballing this. It looked like most people had a login.

331
00:31:00,630 --> 00:31:06,070
But if they don't, this is where you'll add them and you'll just click on new views are here

332
00:31:06,650 --> 00:31:13,610
You'll fall out the information and then you'll add them to the council group and that's what's going to be their log in for Legislate

333
00:31:14,610 --> 00:31:15,050
Okay

334
00:31:15,050 --> 00:31:16,310
Let's say

335
00:31:17,050 --> 00:31:26,190
Oh, how often does it require them to resine in because this these accounts are all stuff that our IT department manage because we have iPads are like

336
00:31:27,670 --> 00:31:34,570
bolted to the desks right now, where they sign into the bi-legislate app, and those we

337
00:31:34,570 --> 00:31:39,650
don't, we have to change every six months, but because they don't have access to these accounts,

338
00:31:39,810 --> 00:31:44,750
they don't know the password. That's one more thing for them to, I won't say forget, but to forget.

339
00:31:47,470 --> 00:31:52,990
It'll be the same thing, Connor. It'll be 180 days that they have to reset their password.

340
00:31:56,350 --> 00:32:06,250
What happens is like someone, you know, becomes unelected, we'll call it, and then comes back in a few years.

341
00:32:06,410 --> 00:32:10,970
If I delete that person, can I read them the same email?

342
00:32:11,650 --> 00:32:17,510
Tara, if you look underneath the council or things, there's expired Alderman, that's where we throw all the old Alderman accounts.

343
00:32:17,850 --> 00:32:19,170
You just put them in that group.

344
00:32:19,170 --> 00:32:24,450
Okay. So you can just move them back, change the password, and they'll be good to go with them.

345
00:32:24,790 --> 00:32:26,690
So don't delete them, this is what you're telling me.

346
00:32:26,870 --> 00:32:27,270
Correct.

347
00:32:28,270 --> 00:32:30,550
Day. I probably have done that before.

348
00:32:31,130 --> 00:32:34,770
I mean, if you delete them, the worst cases, we just recreate the profile and that's it.

349
00:32:34,850 --> 00:32:35,030
Okay.

350
00:32:35,690 --> 00:32:36,530
All right. Thank you.

351
00:32:36,550 --> 00:32:37,630
I'm not a big deal.

352
00:32:38,770 --> 00:32:38,970
So.

353
00:32:42,170 --> 00:32:48,110
And if you want team, if some of you want to log in as voting members today,

354
00:32:48,110 --> 00:32:53,430
Like if you know, it sounds like Connor, you kind of are the one who manages their passwords.

355
00:32:54,590 --> 00:33:01,710
You can actually log in today and participate with a training as if you're a voting member.

356
00:33:02,990 --> 00:33:07,150
So, if anybody wants to log in, they certainly can and follow along.

357
00:33:07,270 --> 00:33:10,510
We would just need Connor to share those passwords.

358
00:33:14,320 --> 00:33:15,440
Yeah, we could do that too.

359
00:33:15,440 --> 00:33:16,860
Let me.

360
00:33:18,240 --> 00:33:25,520
No, I'm good. I have a different one pulled up, but I mean, I have a username and password in there, so I'm just flying with it to the side.

361
00:33:27,340 --> 00:33:28,420
And let us lay.

362
00:33:28,640 --> 00:33:29,500
So it's good.

363
00:33:29,980 --> 00:33:30,480
Roll them with it.

364
00:33:34,180 --> 00:33:34,600
Awesome.

365
00:33:36,980 --> 00:33:45,280
And so, um, team with legislative here, it sounds like you're using. I'll legislate now. So this should be kind of from somewhat familiar to them.

366
00:33:45,280 --> 00:33:51,960
Um, but they basically to enter an a meeting, they'll just click on the meeting here, um,

367
00:33:52,100 --> 00:33:56,920
just so you know my test meeting just so, because this is actually thrown me off to one time

368
00:33:56,920 --> 00:34:02,260
during a training, um, my test meeting scheduled for September. And so the default month is August

369
00:34:02,260 --> 00:34:08,000
because that's the current month. So if you want, you can click on September here and then you'll see

370
00:34:08,000 --> 00:34:09,780
it's my domain.

371
00:34:12,600 --> 00:34:18,260
But if you click on that, then like even before the meeting, you know, when

372
00:34:18,260 --> 00:34:24,020
the clerk publishes the agenda, they're going to be able to come in here and look at the agenda,

373
00:34:24,020 --> 00:34:25,280
and look at the items,

374
00:34:27,320 --> 00:34:31,840
and then they can, you know, click on an item here, they can, like, bookmark

375
00:34:31,840 --> 00:34:38,440
the item if they want to, they can look at the recommendation. If there's a suggested action

376
00:34:38,440 --> 00:34:41,440
intern, they can check that out, they can add notes,

377
00:34:46,360 --> 00:34:47,660
they can reference during the meeting.

378
00:34:47,860 --> 00:34:52,520
So this is information that they can pre-populate prior to the meeting. Once the

379
00:34:52,520 --> 00:34:57,840
publishes the agenda from Legislature. Are those notes public?

380
00:35:00,680 --> 00:35:16,600
To the user who entered in the note, or whoever has their log in, I guess if Connor had their log in, he could log in as a person and see their notes, but they're just accessible to the user that's logged in.

381
00:35:18,260 --> 00:35:22,960
And then I assume joint meeting is not available because we haven't started meeting.

382
00:35:22,980 --> 00:35:24,320
Would that be a correct statement?

383
00:35:25,260 --> 00:35:32,560
Joy meeting is actually dependent upon when the clerk toggles the switch on.

384
00:35:32,840 --> 00:35:34,960
So there's a switch here, close meeting for attendees.

385
00:35:35,520 --> 00:35:37,820
If we go ahead and open that meeting for attendees,

386
00:35:40,360 --> 00:35:42,760
then if I go back here to my legislate,

387
00:35:43,980 --> 00:35:48,280
and I could go back to my agenda here, and I refresh.

388
00:35:50,020 --> 00:35:51,060
Oh, why?

389
00:35:52,320 --> 00:35:53,400
Oh, that goes.

390
00:35:53,940 --> 00:35:54,840
Sorry, I was like,

391
00:35:54,840 --> 00:35:56,760
Oh no, it's just, okay.

392
00:35:58,480 --> 00:36:00,820
I'm fine, yeah, though.

393
00:36:01,600 --> 00:36:04,680
So you'll want to be logged in as one of the members.

394
00:36:04,740 --> 00:36:07,340
I'm still at one tier because we're not part of the current council.

395
00:36:08,180 --> 00:36:09,100
Got it.

396
00:36:09,140 --> 00:36:09,600
Okay.

397
00:36:09,940 --> 00:36:12,500
If we are in the council group, it would appear as joined meeting.

398
00:36:13,440 --> 00:36:13,840
Okay.

399
00:36:14,240 --> 00:36:14,720
So that's dependent.

400
00:36:14,980 --> 00:36:15,320
Okay.

401
00:36:15,520 --> 00:36:16,080
That's good to know.

402
00:36:16,100 --> 00:36:17,340
It depends on their profile.

403
00:36:17,540 --> 00:36:18,380
So it makes it go.

404
00:36:18,560 --> 00:36:20,980
They can't join unauthorized meetings.

405
00:36:21,300 --> 00:36:22,100
That's a good thing.

406
00:36:24,490 --> 00:36:37,830
Tara, if you want, you can, you know, certainly log in as one of the council members today, if you want to kind of follow along and impersonate one of them, I think Connor said that he has the, the password, so.

407
00:36:38,210 --> 00:36:39,910
I don't.

408
00:36:39,910 --> 00:36:40,230
Okay.

409
00:36:40,790 --> 00:36:42,850
I'd like to be elected official ever.

410
00:36:44,550 --> 00:36:44,790
Yes.

411
00:36:45,430 --> 00:36:46,310
That's good.

412
00:36:48,450 --> 00:37:05,530
You may go to just just for everyone's reference. Maybe Carter. This is more for you. It would be probably good to make sure that you test all of the accounts to make sure that they can run a task meeting. Make sure that they can just like that joy meeting normally.

413
00:37:06,350 --> 00:37:11,410
And so what we normally do is on I legislate, we join the meeting from the iPads we have

414
00:37:11,410 --> 00:37:12,570
station there.

415
00:37:12,990 --> 00:37:13,010
Okay.

416
00:37:13,010 --> 00:37:16,510
Could we join those ourselves before the meeting ever begins?

417
00:37:16,790 --> 00:37:17,050
Okay.

418
00:37:17,050 --> 00:37:18,730
We can make sure everyone's in it.

419
00:37:18,930 --> 00:37:22,250
Because now we have multiple people that would like view the agenda with an effort to join the

420
00:37:22,250 --> 00:37:22,590
meetings.

421
00:37:22,730 --> 00:37:23,890
So I don't get the vote.

422
00:37:25,070 --> 00:37:28,650
Connor Wolfe has some sort of mandatory class.

423
00:37:28,650 --> 00:37:30,770
If you want to appear remotely.

424
00:37:32,050 --> 00:37:32,450
Yes.

425
00:37:32,450 --> 00:37:39,920
We're going to have to because that's why I have to think about because we manage our passwords.

426
00:37:41,120 --> 00:37:41,200
Yeah.

427
00:37:41,320 --> 00:37:46,920
The problem is if they forget their password, we can only reset it once every 24 hours.

428
00:37:48,460 --> 00:37:52,200
So if they forget the one password, they type it and run their locked out.

429
00:37:52,980 --> 00:37:55,020
They're almost out of luck for 24 hours.

430
00:37:55,360 --> 00:37:58,520
Can we save that password on their iPad locally?

431
00:38:00,460 --> 00:38:01,200
We can try.

432
00:38:02,640 --> 00:38:08,340
I would say the best chance we'd open a notes app and they can have it safe there behind

433
00:38:08,340 --> 00:38:09,340
some type of encryption.

434
00:38:11,040 --> 00:38:15,120
Yeah, we're going to have to have some sort of class for anyone remotely because people

435
00:38:15,120 --> 00:38:18,820
there, you're right, we'll just go and be like, and open it right up.

436
00:38:19,620 --> 00:38:22,660
But you know, for our people who are like, what kind of be remote now?

437
00:38:22,940 --> 00:38:25,940
If you haven't taken the class, we should just say no.

438
00:38:26,640 --> 00:38:28,120
I agree with that.

439
00:38:28,120 --> 00:38:32,620
Okay, I'll have to run that past the mayor and Jan, but we'll have to figure that out.

440
00:38:33,280 --> 00:38:33,480
So.

441
00:38:34,120 --> 00:38:34,560
Okay.

442
00:38:38,290 --> 00:38:40,930
So I'm going to go ahead and just team them and click join meeting here.

443
00:38:41,490 --> 00:38:46,530
And so, uh, was I going to join meeting that I've officially connected the meeting?

444
00:38:46,650 --> 00:38:55,290
And what's nice about this, I think with your old system is the clerk had to start the meeting before people could join with this system.

445
00:38:55,290 --> 00:38:58,150
So they can join before the meeting.

446
00:38:58,650 --> 00:39:01,150
So you don't have to scramble, right?

447
00:39:01,310 --> 00:39:02,730
Like the clerks does not have to start the meeting,

448
00:39:02,850 --> 00:39:06,270
and then the scramble to get everybody logged in, right?

449
00:39:06,770 --> 00:39:10,010
You open up the meeting for attendees, then as they come in,

450
00:39:10,170 --> 00:39:13,310
they click that join meeting, and they can be joined

451
00:39:13,310 --> 00:39:15,390
well before the meeting begins.

452
00:39:16,710 --> 00:39:20,930
So I think that'll take some stress off of everybody,

453
00:39:21,690 --> 00:39:25,650
especially like people are forgetting their passwords and things like that.

454
00:39:28,270 --> 00:39:37,330
So, yeah, so I joined the meeting here and so now I'm connected to the meeting and so back here on the

455
00:39:37,330 --> 00:39:46,190
the Clark screen, so now I've joined the meeting. One thing to note is that the Clark has the ability,

456
00:39:46,190 --> 00:39:54,190
So we've got this this details tab. We've got a speaker tab and we've got an attendees tab on the attendees tab

457
00:39:54,190 --> 00:39:59,690
If somebody has joined the meeting, they're going to see this green check mark next to their name

458
00:40:00,000 --> 00:40:09,460
So we know that that person is connected. They haven't forgotten their password. They're not on Facebook or TikTok, you know, they're connected to the meeting.

459
00:40:11,780 --> 00:40:29,840
If they had it connected to the meeting, then it'll say member not joint. So maybe, for example, council member, why is is having issues, you know, I can look at this list and I can see that council member why is it not connected to the meeting and then maybe go over and assist her with getting connected, you know.

460
00:40:30,600 --> 00:40:36,980
So the clerk can kind of eyeball this and see who's who's connected and maybe who's having some technical difficulties.

461
00:40:39,120 --> 00:40:42,780
Also the clerk has the ability to mark the meeting chair.

462
00:40:43,460 --> 00:40:48,860
The meeting chair has a little bit of extra superpowers then the regular members.

463
00:40:49,480 --> 00:40:59,820
Specifically those superpowers include being able to call speakers, clear a speaker, call a vote or clear a vote.

464
00:40:59,820 --> 00:41:06,320
like record about. Some people don't like the chair having kind of those extra super power,

465
00:41:06,500 --> 00:41:10,660
so they just ultimately decide like, no, we're not going to mark a meeting chair,

466
00:41:11,800 --> 00:41:16,900
just because they don't want that person having those extra abilities. Today, I'm going to mark

467
00:41:16,900 --> 00:41:24,400
I'm logged in as council member Fraser. So I am going to be a meeting chair.

468
00:41:25,220 --> 00:41:31,480
Or today, so you can see those extra kind of superpowers and decide if you want to use them, or not use them.

469
00:41:33,960 --> 00:41:45,320
This list is coming from Legisar, so it's coming from your meeting body members list in Legisar, so that is all maintained through Legisar there.

470
00:41:45,320 --> 00:41:56,820
Okay. And then everyone by default is March is of any member, but if you have somebody who should not be a voting member, you can uncheck them here.

471
00:41:59,710 --> 00:42:15,430
All right. So that being said, another thing that kind of the clerk can do prior to the beginning of the meeting, so prior to the meeting actually starting is

472
00:42:15,430 --> 00:42:22,770
If you have some people that I've registered to speak before the start of the meeting,

473
00:42:22,890 --> 00:42:29,870
like if you have some sort of like formal speaker registration, and you know like some

474
00:42:29,870 --> 00:42:33,550
people want to speak at the meeting right because they've like registered or they've told

475
00:42:33,550 --> 00:42:39,390
you verbally or whatnot, you can actually add those speakers in ahead of time.

476
00:42:40,210 --> 00:42:44,110
So if it's like ten minutes before the start of the meeting and maybe you're just

477
00:42:44,110 --> 00:42:48,470
or what are your thumbs, which I know probably doesn't really happen, but if it tends

478
00:42:48,470 --> 00:42:53,190
for the start of the meeting you have this application to open and you know some people

479
00:42:53,190 --> 00:42:59,410
who want to speak at the meeting, let's say like some public speakers, you can click on

480
00:42:59,410 --> 00:43:05,350
public comments here or whatever section that people want to speak and then you click on

481
00:43:05,350 --> 00:43:10,810
the speakers tab here and then you click on add speaker and when you click on add speaker

482
00:43:10,810 --> 00:43:12,650
you can add those people.

483
00:43:16,000 --> 00:43:22,080
Question for you, does it have an impact in order to start the public

484
00:43:22,080 --> 00:43:23,620
comment for that person?

485
00:43:27,140 --> 00:43:32,320
I'm so sorry Ter, can you repeat your question again? Yeah, so I guess

486
00:43:32,320 --> 00:43:37,920
a context is really helpful. So a lot of times people come up and they sign in and they like

487
00:43:37,920 --> 00:43:44,920
think they want to be secret but then they can't, right? But they don't write down the name

488
00:43:44,920 --> 00:43:50,360
And I don't know it before they walk up or how to sell it or maybe they're handwritten.

489
00:43:51,120 --> 00:43:56,600
Can I still add a public comment timer even without importing a name?

490
00:43:58,180 --> 00:43:59,200
Yeah, yeah.

491
00:43:59,340 --> 00:44:01,580
So that's a great question. It comes up.

492
00:44:02,620 --> 00:44:06,080
You can add just like a placeholder if you want.

493
00:44:06,140 --> 00:44:09,260
This is what people do. It's they'll add like speaker one.

494
00:44:10,360 --> 00:44:18,100
You know, or like placeholder speakers, something like that, and then this is where you can set their time.

495
00:44:19,160 --> 00:44:33,080
I do know this is a pain point also for customers because we only have these options right now for time, but I do know that they are working on getting a feature where you can customize the time options.

496
00:44:33,080 --> 00:44:41,280
Um, because like it flates it, say, or do you fall times, like, perplex few, for just two minutes and not three minutes, you know, we don't have that option.

497
00:44:42,580 --> 00:44:54,280
Um, I can show you where you can adjust the time kind of on the fly to make it like two minutes or seven minutes or whatnot, but we have to select from one of these pre-populated options here for now.

498
00:44:54,760 --> 00:44:59,980
Well, with three minutes, so I think that the time, the duration and the night view, it's just sometimes that

499
00:45:00,000 --> 00:45:05,860
I don't really want to like, showing on a screen when they're walking up if I'm not confident in it.

500
00:45:06,940 --> 00:45:11,620
Absolutely. Yeah, because I know some people get really upset, like, their name is spelled and things like that.

501
00:45:12,060 --> 00:45:20,760
So, yeah, you can just put in placeholders here and then that system will accept that.

502
00:45:20,760 --> 00:45:29,200
So that we, my own sorry Sam, once again, a bit, we might want to automatically have Speaker 1 through 10.

503
00:45:29,320 --> 00:45:34,200
Shoot up here and then we can delete how many speakers there.

504
00:45:34,380 --> 00:45:38,420
Surely are, because then we won't be doing it on the fly.

505
00:45:39,660 --> 00:45:44,460
That will just delete them and we don't, don't even, and we'll input the name on the back end.

506
00:45:44,540 --> 00:45:50,520
Or as they're up speaking, if we have time. But I think we'll want to just prepopulate Speaker 1 through 10.

507
00:45:50,520 --> 00:45:52,540
and as a default for every meeting.

508
00:45:52,880 --> 00:45:53,220
All right.

509
00:45:53,920 --> 00:45:55,020
Sorry, Sam, what were you saying?

510
00:45:55,620 --> 00:45:57,880
That pretty much fixes my fixes.

511
00:45:58,060 --> 00:45:58,780
What my question is going to be,

512
00:45:59,020 --> 00:46:01,740
which just basically is that we no longer can just start

513
00:46:01,740 --> 00:46:03,800
a timer for a speaker without adding it this way.

514
00:46:03,820 --> 00:46:05,780
This is the way that we run the public,

515
00:46:06,320 --> 00:46:07,180
the time required.

516
00:46:07,860 --> 00:46:08,140
Yes.

517
00:46:08,980 --> 00:46:09,640
And then that's all.

518
00:46:09,640 --> 00:46:12,320
What do you just add songs with, so that's it?

519
00:46:12,560 --> 00:46:12,860
Yeah.

520
00:46:15,600 --> 00:46:19,360
Tara, just one thing to know is just be very careful

521
00:46:19,360 --> 00:46:22,000
with this, like, when you add your speakers,

522
00:46:22,800 --> 00:46:25,460
don't close out of this tab,

523
00:46:25,760 --> 00:46:27,540
because you will lose those speakers

524
00:46:27,540 --> 00:46:31,340
and you'll lose, like, any pre-populated information.

525
00:46:31,840 --> 00:46:33,920
So, like, just make sure you keep this tap open.

526
00:46:34,060 --> 00:46:34,660
It's the only tab.

527
00:46:34,660 --> 00:46:36,000
Oh, I hate that.

528
00:46:36,400 --> 00:46:36,420
Okay.

529
00:46:36,780 --> 00:46:37,220
I know.

530
00:46:37,220 --> 00:46:38,960
You've never lost for me.

531
00:46:39,640 --> 00:46:40,820
I don't delete anything.

532
00:46:40,820 --> 00:46:44,080
I don't delete everything if I'm so wait as I get hold on.

533
00:46:44,100 --> 00:46:45,500
Just now, I'm gonna back you up one.

534
00:46:45,780 --> 00:46:46,260
Yes.

535
00:46:46,580 --> 00:46:48,540
So, if I'm three quarters of the way

536
00:46:48,540 --> 00:46:51,060
through my meeting and the power goes out.

537
00:46:51,280 --> 00:46:53,060
Have I lost all my minutes?

538
00:46:55,920 --> 00:46:56,900
The power.

539
00:46:56,980 --> 00:46:59,380
After that question, I'd have to relay

540
00:46:59,380 --> 00:47:01,900
to our implementation consultants,

541
00:47:02,180 --> 00:47:04,900
because I am not sure how that would work.

542
00:47:05,520 --> 00:47:08,780
Those the tab halfway through the meeting.

543
00:47:10,740 --> 00:47:11,980
Do I lose my minutes?

544
00:47:13,780 --> 00:47:17,460
I think you started the meeting.

545
00:47:17,680 --> 00:47:21,260
Because you started the meeting, I, you shouldn't.

546
00:47:21,260 --> 00:47:25,120
But if you haven't started the meeting, you would.

547
00:47:27,400 --> 00:47:32,320
And hypothetically, even if I pull it on, pull, lose the meeting.

548
00:47:33,440 --> 00:47:36,240
The video is being live-streamed Connor.

549
00:47:36,440 --> 00:47:42,240
So I would have up to that point saved be a video record.

550
00:47:42,420 --> 00:47:45,620
So we would just have to pause, essentially,

551
00:47:45,620 --> 00:47:51,860
The research from that point and then have two videos for that one meeting with that

552
00:47:51,860 --> 00:47:53,140
view correct statement.

553
00:47:54,960 --> 00:47:59,000
We could always then manually take off one of them and upload the full copy to Poodell

554
00:47:59,000 --> 00:47:59,700
from YouTube.

555
00:47:59,920 --> 00:48:01,580
We're going to zoom down mode.

556
00:48:01,980 --> 00:48:02,020
Yeah.

557
00:48:02,880 --> 00:48:03,040
All right.

558
00:48:03,320 --> 00:48:03,540
Of that.

559
00:48:04,160 --> 00:48:08,960
Never, ever close out of the tab during a meeting.

560
00:48:09,620 --> 00:48:10,540
Close tab.

561
00:48:12,640 --> 00:48:13,760
I'll do it.

562
00:48:13,820 --> 00:48:14,860
I won't.

563
00:48:14,860 --> 00:48:19,540
They, you know, sorry. I had to write my head around that. So I kind of knew what to do with it.

564
00:48:19,540 --> 00:48:20,900
Whatever. Go shit.

565
00:48:21,160 --> 00:48:22,400
Okay. Great. Thank you.

566
00:48:22,620 --> 00:48:26,800
Nope. Nope. I wanted to bring that up because I was like, I didn't want you to

567
00:48:26,800 --> 00:48:32,940
turn it on. Like, let's say, do this at your desk and then you close out and then you go to

568
00:48:32,940 --> 00:48:36,420
the chambers and you open it up and you're like, where the heck is my speakers?

569
00:48:37,200 --> 00:48:39,500
Yeah, I'm going to tell you that. Yeah.

570
00:48:39,500 --> 00:48:44,560
that would be me. Yes. Thank you for the catch. Yes.

571
00:48:46,900 --> 00:48:51,180
And you can also team as well if you want.

572
00:48:52,640 --> 00:48:58,300
You can add like under your call to order. Let's say if you have like a standard note that you have

573
00:48:58,300 --> 00:49:04,420
for call to order and you want to add that before the start of the meeting, you could do that here as well.

574
00:49:04,420 --> 00:49:11,320
I don't know how much you want to do just because of like the synchronization of the application,

575
00:49:12,120 --> 00:49:18,760
but I could say like the meeting was called to order at kind of put in like a placeholder

576
00:49:18,760 --> 00:49:25,880
note and then when we start the meeting actually at the time. So those notes do come back into

577
00:49:25,880 --> 00:49:31,580
legislature and you don't have to save them or anything. You just click away and you can see that

578
00:49:31,580 --> 00:49:33,940
adds that note there.

579
00:49:34,420 --> 00:49:36,880
So these are like the description or action notes.

580
00:49:38,540 --> 00:49:40,440
Another thing is you can hide attachments.

581
00:49:40,820 --> 00:49:43,720
I probably would do this just to give yourself more real estate.

582
00:49:43,920 --> 00:49:45,440
It just hides all the attachments.

583
00:49:45,900 --> 00:49:48,580
And then you can see like the attachments here.

584
00:49:49,580 --> 00:49:53,240
But if I click hide attachments just gives me a little bit more real estate.

585
00:50:00,000 --> 00:50:01,980
We need to be looking at a bunch of attachments.

586
00:50:05,350 --> 00:50:14,510
When you add speakers, you can see there's a little speaker notion here, a little microphone with the number of speakers that you have.

587
00:50:15,630 --> 00:50:26,890
And then also as well, team, if let's say one of your council members decide, hey, it's like 10 minutes before the start of the meeting.

588
00:50:26,890 --> 00:50:37,170
Tara has live manager web open and one of the council members says, hey, I want to add an item to the consensus agenda, okay?

589
00:50:38,310 --> 00:50:45,390
Well, what you can do is if you have an item that gets proposed shortly before the start of the meeting.

590
00:50:46,090 --> 00:50:55,050
To add that item on the fly, we could just click on consent agenda here or whatever section they want to add the item under.

591
00:50:55,050 --> 00:51:01,190
And then if we click on plus item, this allows us to build out our item.

592
00:51:01,910 --> 00:51:05,950
And so probably what we would do is just put in like the title of the item.

593
00:51:08,390 --> 00:51:13,270
Also, our 10K raise for employees.

594
00:51:15,760 --> 00:51:21,100
And so once we type in the title, then what you can do is after and register,

595
00:51:22,080 --> 00:51:31,840
You'll, this item will be imported back into a letter star and you'll be able to go in and adding in just some metrics like the department, like a full staff report.

596
00:51:32,800 --> 00:51:48,720
Add initial details, but if you're adding items like on the fly during the meeting or before the meeting, you'll just want to add the title that way your members can vote and then you can add the fluff once the data gets imported back into letter star.

597
00:51:51,770 --> 00:51:56,370
And so if I just click away from that item, you can see it does keep that item.

598
00:51:56,630 --> 00:51:59,310
It doesn't quite indent it.

599
00:51:59,370 --> 00:52:02,910
I do understand it's like not quite indented under the consent agenda.

600
00:52:03,570 --> 00:52:09,990
But in legislature, you'll be able to physically move that item to the desired section.

601
00:52:10,630 --> 00:52:14,990
So typically what happens is when legislature, when you import the data into

602
00:52:14,990 --> 00:52:24,450
I just saw that item comes to like the bottom of your agenda and so then the clerk can physically drag and put that item to exactly it's correct location.

603
00:52:28,820 --> 00:52:38,320
I'm trying to think if there's anything else be careful with deleting things I really probably would just steer away from that entirely clicking the delete option.

604
00:52:39,980 --> 00:52:43,380
Yeah, I just probably would not not click on that.

605
00:52:45,930 --> 00:52:53,570
And that's pretty much it as far as kind of the pre-meeting prep work. Is there any other questions before we start this meeting?

606
00:52:56,300 --> 00:52:59,640
No, good for my own. Sam of that ID.

607
00:53:02,220 --> 00:53:03,000
No, we're good.

608
00:53:06,810 --> 00:53:09,550
All right, so I'll go ahead here and hit start.

609
00:53:20,830 --> 00:53:30,250
So once we hit start, then we're going to see this video kind of preview appear here shortly.

610
00:53:32,810 --> 00:53:40,850
Okay, I think maybe the camera got turned off maybe, but yesterday it was showing the council chambers.

611
00:53:41,170 --> 00:53:47,250
There's a difference the camera got turned off because I can go turn those stuff back on.

612
00:53:47,790 --> 00:53:49,930
But everyone will make a big difference if you just show the chambers.

613
00:53:50,850 --> 00:53:56,790
Okay, that's fine. That's fine, Connor. No need to run over there and do that.

614
00:53:56,790 --> 00:54:01,310
But you would see a preview of your video here, so.

615
00:54:04,290 --> 00:54:09,370
And then this is just whatever the camera is currently, you know, picking it up.

616
00:54:11,330 --> 00:54:14,530
And then down here, team, you can see we've got this extended 30 minutes.

617
00:54:14,730 --> 00:54:21,490
So I can hit that as many times as I need to extend my meeting in 30 minute increments.

618
00:54:23,050 --> 00:54:26,970
Once we get to kind of an appropriate place, I'll show you the pause option,

619
00:54:26,970 --> 00:54:30,590
which will pause the live broadcast and the recording.

620
00:54:31,770 --> 00:54:34,470
And then the end, of course, will end our meeting.

621
00:54:34,670 --> 00:54:37,150
So it'll cut the video, cut the live stream,

622
00:54:37,230 --> 00:54:40,010
and kind of say, hey, the clerks done with the minutes,

623
00:54:40,210 --> 00:54:44,250
now we're ready to end our meeting and move forward.

624
00:54:46,370 --> 00:54:48,230
On the vote cast display,

625
00:54:48,270 --> 00:54:51,370
so this is what the vote cast display is showing right here

626
00:54:51,370 --> 00:54:52,710
when the clerks start the meeting.

627
00:54:52,750 --> 00:54:55,410
It just has all of your attendees

628
00:54:55,410 --> 00:54:59,970
are all of your council members, you know, if it's like a plan and commission meeting you to have.

629
00:55:00,000 --> 00:55:09,740
But it shows all the members for that particular meeting. So that's kind of just like our holding screen until we move forward, like our screen saver.

630
00:55:10,180 --> 00:55:13,680
That's his meeting is in session and the meeting is live.

631
00:55:17,040 --> 00:55:20,080
All right. So, and then.

632
00:55:20,080 --> 00:55:30,080
So on the, the clerk side here, so the first order business we have is the call to order, and so what we're going to do is

633
00:55:31,140 --> 00:55:44,860
the clerk, either has ability to double click or just single select the item and hit record, which is going to apply our timestamp, so that's like our index or our bookmark.

634
00:55:44,860 --> 00:55:52,060
On your old system, the clerk would double-click and that would move the item from the left to the right hand side.

635
00:55:53,900 --> 00:56:00,680
To confirm whether the timestamp is added here is looking in this timestamp window here.

636
00:56:01,260 --> 00:56:05,380
Okay, so either double-click or single-select and hit the record option.

637
00:56:06,340 --> 00:56:08,460
Okay, that's going to show the timestamp.

638
00:56:09,520 --> 00:56:15,780
If you double-click this again, so if I time stamp called order again, that's going to

639
00:56:15,780 --> 00:56:18,640
create a second time stamp for the item.

640
00:56:19,720 --> 00:56:23,980
Now, we have another feature request in because it can be a little bit confusing, right?

641
00:56:23,980 --> 00:56:28,580
If you time stamp something and then go back and time stamp it again, it can be a little

642
00:56:28,580 --> 00:56:34,100
bit confusing because we only have one time stamp here, like it's not showing that time

643
00:56:34,100 --> 00:56:41,240
multiple times, like it dies with your current system. So I do have a feature request in to indicate

644
00:56:41,240 --> 00:56:45,530
that something's been typed stamped more than once to show that on this screen here.

645
00:56:47,260 --> 00:56:53,080
But you can, like it sounds like you guys are experts, you can clean up any duplicate

646
00:56:53,080 --> 00:56:58,820
unnecessary duplicate timestamps after the meeting. So you can do that in the media manager.

647
00:57:00,300 --> 00:57:08,500
Now, with call-to-order, we also need to track our tendons.

648
00:57:09,620 --> 00:57:14,060
So, we need to tell the system who's there and who is not there at the meeting.

649
00:57:14,800 --> 00:57:20,220
It's just like when a teacher comes into the classroom and that teacher takes the tendons

650
00:57:20,220 --> 00:57:23,480
and basically says, okay, these are my students that are here.

651
00:57:23,820 --> 00:57:26,020
These are my students who are not here.

652
00:57:26,460 --> 00:57:28,360
That's what we're doing here.

653
00:57:28,360 --> 00:57:36,980
So, the attendees is like the roster for the classroom, the roll call is actually like the attendance for the day, okay?

654
00:57:39,380 --> 00:57:52,460
And so, if I click on roll call here, once I click on roll call, this is going to allow me to track, you know, who was not there and who was there at the meeting.

655
00:57:53,800 --> 00:58:07,400
I can mark a couple of people as apps that are excused, and then once I hit record, so record is going to be like my save.

656
00:58:08,000 --> 00:58:13,500
Once I hit record, that's going to save my numbers here. So now I've got a tally.

657
00:58:14,160 --> 00:58:15,400
I have a question for you.

658
00:58:15,720 --> 00:58:23,740
Yeah, if somebody is absent in the beginning or when you have them marked absent, they come in later, you can adjust this, obviously, on the fly.

659
00:58:27,260 --> 00:58:42,660
Yes, and if it's not adjusted, let's just say like they were marked absent, they come in and log in on their iPad, does that are they still able to like vote if they were like if somebody update them on the system here with them is present are they able to vote on their iPad still.

660
00:58:44,000 --> 00:58:46,520
They would not be able to have.

661
00:58:46,760 --> 00:58:47,460
Okay, good to know.

662
00:58:47,880 --> 00:58:49,500
This is the same as our current system word.

663
00:58:49,860 --> 00:58:54,520
If they come in half way through the meeting, and they aren't working it, they won't get the vote.

664
00:58:55,000 --> 00:58:55,340
Gotcha.

665
00:58:56,760 --> 00:58:59,560
So we'd have to make sure we always update it, and if they don't get the vote then.

666
00:59:00,820 --> 00:59:01,040
Yup.

667
00:59:01,300 --> 00:59:04,700
Do a manual vote until like it.

668
00:59:05,040 --> 00:59:07,600
Do a voice vote until they until we can update it.

669
00:59:08,340 --> 00:59:08,980
Got it.

670
00:59:09,240 --> 00:59:09,500
Thank you.

671
00:59:11,740 --> 00:59:23,870
So that's to your point. So let's say that like Sandy came in a couple minutes into the meeting. We can come back like if let's say I'm on the pledge

672
00:59:24,720 --> 00:59:28,980
I can come back click on this line here. I just Sandy

673
00:59:29,700 --> 00:59:35,890
To be present and hit record. The only thing is on my attendees tab.

674
00:59:36,890 --> 00:59:45,230
I would, like, once I record her as being present, I would also need to go and click and make her a photo.

675
00:59:46,010 --> 00:59:50,310
Check her as a voter, because she'll be unchecked as a voter, so that's the tricky thing is.

676
00:59:50,310 --> 00:59:57,770
It's just making sure that once you mark her as present, going in and selecting her as a voter.

677
01:00:00,620 --> 01:00:02,060
I'm trying to remember.

678
01:00:04,340 --> 01:00:07,700
I don't. Just good to know. Good to remember. Thank you for

679
01:00:07,700 --> 01:00:14,920
highlighting that. Yeah, let me think on that Sam. I can't remember if that's new. Yeah,

680
01:00:15,420 --> 01:00:26,220
off to think on that one. You could also as well, team, if you wanted to. So if you want,

681
01:00:26,220 --> 01:00:32,540
you could also take a second roll call, so if I go up let's say like for example I'm on the

682
01:00:32,540 --> 01:00:39,800
pledge here, I double click the pledge and I click roll call and let's say that Mary came in during

683
01:00:39,800 --> 01:00:56,500
the you know pledge I can mark her as being present and hit record and then mark her as a voting member

684
01:00:58,860 --> 01:01:04,500
Yeah, unfortunately, and that's a, that's another feature request I have in, you know,

685
01:01:04,580 --> 01:01:10,440
once somebody is adjusted to being present for the meeting, that the voter check box, you

686
01:01:10,440 --> 01:01:14,740
know, gets auto check, because I know that's something you'd have to remember to be like,

687
01:01:14,800 --> 01:01:19,400
okay, Mark this person is present. Now I got to go in and mark them as a voting member, you know,

688
01:01:19,500 --> 01:01:25,400
kind of having remember that. So that's another feature request that I have in our, in our pockets.

689
01:01:25,400 --> 01:01:47,440
So yeah, you could also do a second, second role call as well and then you can also like the clerk if you have, you know, time like for the flood of allegiance, I could go down here if I wanted to add a note, this

690
01:01:52,840 --> 01:01:55,240
could also be a text expansion as well.

691
01:01:55,240 --> 01:01:57,520
But notes you don't have to click save anywhere.

692
01:01:57,740 --> 01:02:01,320
You just click off of it and then it captures your note here.

693
01:02:07,100 --> 01:02:11,640
And then a approval of journal and council proceedings.

694
01:02:12,160 --> 01:02:14,580
So this is looks like your approval of basically your minutes.

695
01:02:14,760 --> 01:02:15,760
You call them the journal.

696
01:02:16,300 --> 01:02:20,220
If I'm that with other customers, they call them the same thing.

697
01:02:20,420 --> 01:02:22,060
But it's your approval of minutes, essentially,

698
01:02:22,340 --> 01:02:23,760
them minutes from the previous meeting.

699
01:02:24,660 --> 01:02:28,120
And so team for this item,

700
01:02:28,120 --> 01:02:29,840
like, this is a voting item, right?

701
01:02:30,020 --> 01:02:34,480
And so on our Vocass display, just figure where the Vocass

702
01:02:34,480 --> 01:02:37,180
display is just following kind of what the clerk's doing, right?

703
01:02:37,180 --> 01:02:40,820
So this is our item right here, approval of the journal.

704
01:02:42,260 --> 01:02:44,700
And then on our member screen, let's take a look

705
01:02:44,700 --> 01:02:46,480
and see what our members are seeing.

706
01:02:47,460 --> 01:02:50,520
So on our member screen, we've got here.

707
01:02:50,520 --> 01:02:54,300
You can see it says approval of journal of council proceedings.

708
01:02:54,340 --> 01:02:55,560
It says active.

709
01:02:55,560 --> 01:03:12,720
So that way, if your member is daydreaming or is doing something else and then they come back and they're like, oh, wait, where are we at, you know, they can see, oh, wait, this is the act of item right here.

710
01:03:15,620 --> 01:03:21,880
And then on that screen, they are going to, so they're going to have the details of

711
01:03:21,880 --> 01:03:22,340
the item.

712
01:03:22,840 --> 01:03:24,800
And then we've got this motion on the floor.

713
01:03:25,360 --> 01:03:29,480
So the motion on the floor is going to give them the ability to motion.

714
01:03:30,440 --> 01:03:34,020
And so to motion, I'm just going to simply hit this motion option.

715
01:03:35,780 --> 01:03:42,700
Now, because I am the chair, I have the ability here to reset the motion.

716
01:03:42,700 --> 01:03:55,450
So that's restarting the motion basically undoing the mover in the second or okay, that's one of my like super powers as the chair on the clerks side of things

717
01:03:55,450 --> 01:04:00,770
So this is where like I said I'm kind of going to be flipping between screens so I apologize here

718
01:04:01,630 --> 01:04:05,250
But we have now new motion

719
01:04:06,090 --> 01:04:10,950
Okay, it says new motion and then it says through the mover is

720
01:04:13,800 --> 01:04:15,980
if I click motion and vote here

721
01:04:15,980 --> 01:04:20,820
You can see there's my mover.

722
01:04:23,090 --> 01:04:26,730
If we had somebody logged in as another voting member,

723
01:04:27,170 --> 01:04:30,070
they would be able to pick themselves as a seconder.

724
01:04:32,210 --> 01:04:33,610
I'll just pick somebody.

725
01:04:36,550 --> 01:04:40,510
And then we also have the ability team to perceive

726
01:04:40,510 --> 01:04:41,730
with no seconder.

727
01:04:42,010 --> 01:04:46,570
So if you have instances where you don't have a seconder,

728
01:04:46,570 --> 01:04:51,130
sometimes I work with clients and they have like a mover, but they don't have the seconder,

729
01:04:51,230 --> 01:04:57,130
like they can proceed with, you know, like not a seconder. You have that option or if the motion

730
01:04:57,570 --> 01:04:59,970
dies, they're for a fail for lack of seconds.

731
01:05:00,000 --> 01:05:19,180
Pretty appropriate. I would say probably most of the time, or a lot of times, the motion on the floor is to approve an item, but if there is another motion, like if the motion proposed, just like table the item or meant the item, you can select from this option here.

732
01:05:20,940 --> 01:05:26,440
The motion text is the proposed motion.

733
01:05:27,320 --> 01:05:32,800
If you have a suggested action that populates in the suggested action,

734
01:05:33,420 --> 01:05:36,100
if you do not, this up here is blank.

735
01:05:36,780 --> 01:05:40,560
And the clerk can type in the proposed motion on the floor.

736
01:05:40,920 --> 01:05:44,360
Sometimes the purpose on the floor is identical to the title,

737
01:05:44,760 --> 01:05:48,320
but sometimes it kind of changes right during the meeting.

738
01:05:48,320 --> 01:05:57,750
So I could say, I don't know, approval of journal

739
01:06:00,570 --> 01:06:01,950
council.

740
01:06:02,470 --> 01:06:04,490
I don't know how to mend this proceedings.

741
01:06:06,330 --> 01:06:08,850
One and two.

742
01:06:09,130 --> 01:06:09,890
Something like that.

743
01:06:09,910 --> 01:06:11,730
I'll change the title a little bit.

744
01:06:12,290 --> 01:06:16,690
And so once you type in that motion text there,

745
01:06:17,650 --> 01:06:19,750
then once you get all of your like your mover,

746
01:06:19,750 --> 01:06:22,770
your second or your action. If you hit record,

747
01:06:24,850 --> 01:06:27,810
once we hit record that pops up on the

748
01:06:27,810 --> 01:06:36,570
vote cast display, the title of the item, the motion text and then the mover in the seconder.

749
01:06:45,860 --> 01:06:56,040
Then if we say go to vote, once I say go to vote, this voting screen is going to come up.

750
01:06:58,420 --> 01:07:00,740
And this is where your members can vote.

751
01:07:04,820 --> 01:07:07,720
And you can see, okay, so this is the voting in real time,

752
01:07:07,880 --> 01:07:09,260
where it says, show live votes.

753
01:07:09,580 --> 01:07:11,740
How I said, you can see the votes in real time.

754
01:07:12,080 --> 01:07:15,120
You can see that, like, I can see,

755
01:07:15,440 --> 01:07:17,100
like, as votes are populating,

756
01:07:17,420 --> 01:07:18,780
I can see how people voted.

757
01:07:19,660 --> 01:07:23,720
So, like if I, like a couple of other people here,

758
01:07:24,300 --> 01:07:29,460
you can see that I can see those votes in real time, okay?

759
01:07:30,260 --> 01:07:32,720
And then on the vote cast display,

760
01:07:35,080 --> 01:07:44,100
you can see the public can see, like, as people are pressing buttons, we can see how they're voting.

761
01:07:48,350 --> 01:07:53,790
So that's probably, like I said, I think we talked about that something you probably don't want, because the votes still in progress.

762
01:07:53,930 --> 01:07:59,870
We haven't recorded the vote, but those how people are voting is automatically popping up.

763
01:08:01,120 --> 01:08:01,540
Okay.

764
01:08:05,410 --> 01:08:22,830
And so on the chair screen, so on the chair, we have the ability to reset the votes, which is going to restart the voting. So I just clicked on that. You can see it just resets all of your your voting members and then stop voting.

765
01:08:23,670 --> 01:08:30,590
what that does is when we say stop voting, it just takes the vote down, it takes the

766
01:08:30,590 --> 01:08:36,450
ability for people to click whether to vote yes or no, but then I can click start voting

767
01:08:36,450 --> 01:08:41,690
here again. And once I hit start voting that's going to open up the voting screen where

768
01:08:41,690 --> 01:08:44,590
then people can cast their vote.

769
01:08:48,000 --> 01:08:52,300
And then back here on the clerk's screen, so I only have

770
01:08:52,300 --> 01:09:00,280
I'm like logged in, so I'll just click all yes for the rest of the people, but we do have the ability to vote no of staying or absent.

771
01:09:01,000 --> 01:09:04,060
That is coming in from those profiles options.

772
01:09:04,480 --> 01:09:12,380
So I showed you in the profile like how like Connor could create a profile if you wanted to, you know, those like custom profiles.

773
01:09:12,820 --> 01:09:16,380
So that's where those voting options are coming into.

774
01:09:17,660 --> 01:09:23,900
vote-passed. This is something you have actually in your current system as well. This

775
01:10:00,210 --> 01:10:17,250
Sometimes clients will say, okay, we have to have x amount of people to vote, yes, for this item in order to get to pass, and it's like higher than a majority of their members or like something different than a majority, you can adjust the vote to like force or pass here.

776
01:10:19,120 --> 01:10:29,920
Otherwise, if it's a majority vote, we'll go ahead and say, record. And once we say record, there's our motion right here and then here is our vote.

777
01:10:29,920 --> 01:10:33,020
And we can see that that vote did end up passing.

778
01:10:40,420 --> 01:10:42,940
So then we have, coming out to our next item,

779
01:10:43,040 --> 01:10:44,220
we have proclamations.

780
01:10:44,280 --> 01:10:46,380
So I'll just try and stamp proclamations.

781
01:10:46,740 --> 01:10:49,260
You could, the clerk can put in a note here.

782
01:10:51,040 --> 01:10:53,320
I don't know what you would type here.

783
01:10:55,740 --> 01:10:57,160
Proclamations were great.

784
01:10:57,600 --> 01:11:01,340
And if don't worry, for the clerk's side,

785
01:11:01,420 --> 01:11:05,660
don't worry if things are, if there's typos in your notes,

786
01:11:05,660 --> 01:11:12,440
or kind of like misspellings or things like that, you can fix that all back and let's just

787
01:11:12,440 --> 01:11:18,600
start after the meeting. So this doesn't need to be like a completed note, right? You can still have

788
01:11:18,600 --> 01:11:21,460
the ability to fix that information after the meeting.

789
01:11:27,190 --> 01:11:29,090
And then Vocaccia Sly, that's just

790
01:11:29,090 --> 01:11:35,890
remember that's following the clerk's screen. And then public comments, so we're going to go ahead

791
01:11:35,890 --> 01:11:42,950
address public comments next. So public comments we've got some speakers here. We added those

792
01:11:42,950 --> 01:11:50,870
speakers before the meeting. To access those speakers, we're going to go ahead and click on the

793
01:11:50,870 --> 01:11:59,450
speakers tab here. When we click on the speakers tab, you can see we've got our cue speakers.

794
01:12:00,630 --> 01:12:04,650
If we need to add an additional speaker, we're going to click on add speaker here.

795
01:12:04,650 --> 01:12:14,960
We're going to type in the speaker's name, which it sounds like we're just going to be using kind of place folders for the most part, oh sorry about that,

796
01:12:17,980 --> 01:12:25,460
and then you can click add another as well team if you need to queue up your speakers, and

797
01:12:30,900 --> 01:12:41,740
then we'll click add, okay, so we've got we've got quite a list of speakers here and let's say that John Smith is our first speaker, so we're going to go ahead and click call.

798
01:12:42,380 --> 01:12:48,060
Now, once I click call, okay, you can see we've got John Smith's timer here.

799
01:12:48,640 --> 01:12:56,600
So this allows for the clerk to manage and make sure that John Smith is staying on track with his scheduled time, okay?

800
01:12:57,720 --> 01:13:01,740
If let's say we want to be gracious, right?

801
01:13:01,980 --> 01:13:08,380
And maybe we say, okay, John Smith, we're going to give him an extra 30 seconds to talk.

802
01:13:08,380 --> 01:13:11,780
Okay, we could hit plus 30 seconds here.

803
01:13:16,910 --> 01:13:18,250
So it's not.

804
01:13:19,310 --> 01:13:21,990
Maybe we have to, I think you have to hit maybe start.

805
01:13:22,990 --> 01:13:24,210
I don't know.

806
01:13:24,810 --> 01:13:26,430
No, it's just at that.

807
01:13:26,430 --> 01:13:27,890
I think my screen, sorry.

808
01:13:28,070 --> 01:13:29,030
I'm not, I see my apologies.

809
01:13:29,190 --> 01:13:31,210
I think my screen is.

810
01:13:32,210 --> 01:13:32,430
Is.

811
01:13:33,570 --> 01:13:33,770
Oh.

812
01:13:35,070 --> 01:13:36,490
I just, it's not operating.

813
01:13:38,030 --> 01:13:38,590
I just don't.

814
01:13:38,710 --> 01:13:38,850
It's not.

815
01:13:48,120 --> 01:13:49,780
It's like it's not responding.

816
01:13:51,300 --> 01:13:53,080
I'm going to try to

817
01:13:58,720 --> 01:14:05,900
not respond in at all, but basically what's going to happen is, so on the

818
01:14:05,900 --> 01:14:11,860
vote cast display, you're going to have the current speaker listed here. So the current speaker

819
01:14:11,860 --> 01:14:19,860
is speaker two, okay, in a sense. And then this right here is their time remaining. So this is

820
01:14:19,860 --> 01:14:27,900
how much time they have left. You can also, you can choose to enable or disable this and

821
01:14:27,900 --> 01:14:34,020
that's something that's a setting on the podcast display. If you want to speak or queue showing,

822
01:14:35,380 --> 01:14:42,600
you certainly can, since you're using placeholders, like for speakers, you may not want this, right?

823
01:14:42,600 --> 01:14:51,340
um it's up to you but this this shows like a speaker cues so people can know okay I'm up next you

824
01:14:51,340 --> 01:14:59,900
know I need to get my speech her pair or my my language her pair to talk okay um also as well

825
01:15:00,000 --> 01:15:09,100
Our member screen, so we're on public comments here. On our member screen, we can see that

826
01:15:09,100 --> 01:15:16,260
what it says speaker here. We can see the members can see the current speaker.

827
01:15:18,630 --> 01:15:19,290
They can also

828
01:15:19,290 --> 01:15:21,630
click request to speak as well.

829
01:15:24,150 --> 01:15:28,150
And when they click request to speak, okay, that speaker

830
01:15:28,150 --> 01:15:35,750
class comes into the clerk's screen. And also in addition is that when we click on

831
01:15:35,750 --> 01:15:42,590
the speakers tab here, the speakers tab is going to list a queue of all of the

832
01:15:42,590 --> 01:15:54,210
speakers, okay? And so we can see all of our speakers here, okay? And so when the

833
01:15:54,210 --> 01:15:58,630
side so if I go back here to the clerk screen

834
01:16:02,590 --> 01:16:05,970
this still just I'm going to refresh this and see

835
01:16:08,440 --> 01:16:11,600
and maybe just needs a little refresh.

836
01:16:15,500 --> 01:16:22,240
There it goes. Now once I hit start okay right here we can see

837
01:16:22,240 --> 01:16:29,500
that the start timer begins to count down okay thanks Connor for turning on the video here so we

838
01:16:29,500 --> 01:16:36,780
see that video here. So the speaker timer begins to count down. If let's say for example we want to add

839
01:16:36,780 --> 01:16:43,220
like give this person extra 30 seconds or I know sometimes like clients if somebody needs like a

840
01:16:43,220 --> 01:16:49,460
translator for example they'll give that person like an extra minute or two because of the

841
01:16:49,460 --> 01:16:55,900
translation piece. So if you do need to give someone extra time you can hit this plus 30 seconds here.

842
01:16:57,430 --> 01:17:05,650
You can also change their time to one minute, three minutes or five minutes, and so I want

843
01:17:05,650 --> 01:17:15,710
to go ahead and let this timer count down because the progress bar on the boat has to

844
01:17:15,710 --> 01:17:24,250
display and kind of on our other voting screens will change to a yellow when the time gets

845
01:17:24,250 --> 01:17:32,550
30 seconds and then when the time gets under 5 seconds it will change to red. So we kind of have those visual indicators.

846
01:17:34,270 --> 01:17:41,000
Yeah, so here it's yellow and then it'll change to red.

847
01:17:43,170 --> 01:17:44,970
Let's get under 5 seconds.

848
01:18:00,470 --> 01:18:02,290
So we see that red.

849
01:18:03,710 --> 01:18:06,430
Okay, and now our timer is up.

850
01:18:08,030 --> 01:18:11,150
Okay, so now that we have,

851
01:18:13,470 --> 01:18:23,170
now that our time has expired for the person, I'm going to go ahead and click stop and then go ahead and click uncall and then I can go ahead and call my next speaker up.

852
01:18:23,890 --> 01:18:28,050
So, I think I actually hit the speaker request to speak thing twice.

853
01:18:28,050 --> 01:18:40,650
we can delete that but council member Fraser requested to speak during the meeting and so because council

854
01:18:40,650 --> 01:18:51,110
member Fraser is an elected official then there's no set time okay for the individual so they

855
01:18:51,110 --> 01:18:57,930
just you know kind of talk as long as they want. I will say I think what's helpful team is you know

856
01:18:58,050 --> 01:19:26,710
I've claimed to tell me, for example, like, oh, our council member or board members just kind of speak when they want to speak, but I think what the request to speak does is if you're kind of encouraging them to use their quest to speak or requiring them to use their quest to speak, it just kind of helps with people like talking over each other during the meeting or kind of like with the organization of your council members.

857
01:19:26,710 --> 01:19:32,350
When it comes to speaking for an item, so just kind of something to keep in mind.

858
01:19:33,050 --> 01:19:37,450
I actually also have customers where they're actually starting to tie their council members.

859
01:19:39,470 --> 01:19:42,750
They're giving their council members a set time to talk.

860
01:19:44,010 --> 01:19:47,730
Per item, just to keep them meaning kind of going and moving forward.

861
01:19:50,210 --> 01:19:55,090
So we don't have the like a favor classes speak on there and they don't have a set time

862
01:19:58,310 --> 01:19:59,970
So just so you know that's

863
01:20:00,000 --> 01:20:07,000
And you on with your speakers, where you hit start, and then kind of go through the queue of speakers.

864
01:20:08,780 --> 01:20:26,040
Now on the on the chair side of things. So when I click here on the speakers tab, as the chair, I have the ability to click clear current speaker.

865
01:20:26,040 --> 01:20:32,720
When I click clear current speaker that wipes out the person who is currently talking or the

866
01:20:32,720 --> 01:20:39,100
current speaker on the floor and also I have the ability and you need to actually like the

867
01:20:39,100 --> 01:20:45,520
chair needs to actually like click physically left click on the person to do this but when you click

868
01:20:45,520 --> 01:20:54,860
on the person there's an option here to call the speaker so the chair can call the next speaker up

869
01:20:54,860 --> 01:20:58,460
or they can delete a speaker as well.

870
01:20:59,220 --> 01:21:03,400
So I actually have the ability as the chair to click call here,

871
01:21:04,120 --> 01:21:06,080
call the next speaker up to the podium,

872
01:21:07,540 --> 01:21:10,620
and then on the clerk side of things,

873
01:21:11,460 --> 01:21:14,940
you can see that once I call that person as the chair,

874
01:21:15,540 --> 01:21:18,820
that is the current person in the active speakers queue.

875
01:21:19,820 --> 01:21:22,240
And if I hit start here,

876
01:21:23,200 --> 01:21:29,760
Once I hit start, okay, that timer begins to count down.

877
01:21:31,060 --> 01:21:35,160
So the chair does have to start the timer of the speaker.

878
01:21:35,500 --> 01:21:38,380
That's one thing to note. The chair can't do that.

879
01:21:38,500 --> 01:21:42,380
The chair can only call the speakers and clear the speakers,

880
01:21:42,940 --> 01:21:45,480
but if there is a set time for the individual,

881
01:21:46,400 --> 01:21:50,340
the meeting clerk does have to start and stop the time.

882
01:21:51,580 --> 01:21:58,680
Another thing for my meeting clerks, just I just want to be very very clear with this.

883
01:21:59,320 --> 01:22:05,620
Please do not use this video preview as a guide to run your meeting.

884
01:22:06,680 --> 01:22:13,780
The reason for that is because this video preview is off by about 30 to 45 seconds.

885
01:22:13,780 --> 01:22:23,800
Okay, so if you use this as a guide to run your meeting, everything is going to be off by about 30 to 45 seconds, okay?

886
01:22:26,740 --> 01:22:28,920
So just be careful with that.

887
01:22:31,140 --> 01:22:33,040
And you close that side out.

888
01:22:33,040 --> 01:22:34,320
I see the down.

889
01:22:35,580 --> 01:22:35,660
Yeah.

890
01:22:36,260 --> 01:22:36,640
Yeah.

891
01:22:37,980 --> 01:22:39,160
Oh, that's so much better.

892
01:22:39,400 --> 01:22:39,600
Okay.

893
01:22:39,680 --> 01:22:40,480
Thank you.

894
01:22:40,620 --> 01:22:40,920
Yes.

895
01:22:41,020 --> 01:22:41,420
You're welcome.

896
01:22:42,020 --> 01:22:42,240
Yeah.

897
01:22:42,240 --> 01:22:45,160
I know I myself would be tempted to look at that.

898
01:22:45,160 --> 01:22:47,380
So I'm going to tell you understand.

899
01:22:49,220 --> 01:23:03,080
It's kind of like a team watching us like a sporting event, you know, like a sporting event, typically like there's like a 30 to 45 second delay in between what's actually happening in the game and what you're seeing on your on your home television.

900
01:23:03,440 --> 01:23:13,510
It's kind of just like that. So now let's say for example, okay, so let's say we've got through all the public comments.

901
01:23:13,510 --> 01:23:32,530
Okay, so we did all of our speakers here and got to the public comments, and then let's say that the council decides that they want to take like a 10 minute recess, because they're hungry and they want to grab a stat, grab some coffee, use the bathroom and whatever.

902
01:23:34,090 --> 01:23:46,110
If we click on pause, this is different than your current system, so livestream will show a pause screen and the pause portion of the recording will not be included in the archived video.

903
01:23:47,010 --> 01:24:01,010
So with your current system, the pause would only pause the recording, it would not pause the live broadcast, but this pause both pauses both the live broadcast and the recording of the meeting.

904
01:24:01,010 --> 01:24:03,790
So just something to make note of.

905
01:24:07,380 --> 01:24:08,880
And so I want to show you what that

906
01:24:08,880 --> 01:24:13,320
pause screen looks like. So if I click pause and I open up this video

907
01:24:13,320 --> 01:24:20,680
preview and about 30, 35 seconds it's we're going to see that pause screen pop up.

908
01:24:29,860 --> 01:24:31,380
So we can take a look at

909
01:24:43,130 --> 01:24:45,190
that. Sorry, sometimes this feels like a very long

910
01:24:45,190 --> 01:24:50,270
like 30 to 45 seconds and we're just waiting for it. Okay. So it says the video

911
01:24:50,270 --> 01:24:55,710
strength of this meeting has been paused by the organizer and will resume once they return

912
01:24:55,710 --> 01:24:59,970
or move the meeting agenda for more information. So that's our-

913
01:25:00,000 --> 01:25:10,060
Information. So, that's our pause screen right there. So, if the public is watching the live broadcast of the meeting, this is what they're going to basically see.

914
01:25:13,530 --> 01:25:16,130
And then if we go ahead and hit it, okay.

915
01:25:16,350 --> 01:25:17,550
Is it also a pause of audio?

916
01:25:18,450 --> 01:25:20,010
It does. Yes.

917
01:25:22,010 --> 01:25:27,770
Yeah, and Connor, if you want to test that, like if you want to run a test feeding, you know,

918
01:25:27,990 --> 01:25:35,030
and try to test that, you certainly can, but yes, it will taught pause both the audio and the video.

919
01:25:36,010 --> 01:25:40,140
So, you know, I know sometimes say people kind of worry about like, if the mics are hot.

920
01:25:40,730 --> 01:25:43,670
Like, mics are hot and things like that. So, yes.

921
01:25:43,670 --> 01:25:44,810
So

922
01:25:51,120 --> 01:26:04,970
then we've got communications introduced to council, I think this is just like a communications verbal item type in a note here.

923
01:26:07,350 --> 01:26:09,610
All right, so we've got a couple voting items here.

924
01:26:10,350 --> 01:26:20,050
So you can team if you want just like with your current system, you can index the section header and then index each item under that section.

925
01:26:20,050 --> 01:26:28,730
or if you prefer, you can just index the items under the section without timestamping that

926
01:26:28,730 --> 01:26:29,290
header.

927
01:26:34,280 --> 01:26:42,440
And so if I double click on this timestamp here, this first item, so I have

928
01:26:42,440 --> 01:26:48,420
timestamp this section header here, or this item, excuse me, then once I'm ready to motion

929
01:26:48,420 --> 01:26:57,300
and to vote on the item. I'm going to come here and you can see that item is active. Also

930
01:26:57,300 --> 01:27:09,400
team, one thing to note is under the settings option, these are the settings for your members.

931
01:27:10,260 --> 01:27:20,260
These settings are at a per individual basis, so like everyone can have their own kind of like

932
01:27:20,260 --> 01:27:28,540
member can, but you have the ability to auto jump to active item and so what this will do

933
01:27:28,540 --> 01:27:34,240
is this will basically bring the member to the active item, not only will it be highlighted in

934
01:27:34,240 --> 01:27:38,480
the active, but will also actually bring their screen to that item.

935
01:27:41,850 --> 01:27:43,990
We can also auto close motion

936
01:27:43,990 --> 01:27:51,970
results pop up and I'll show you what that looks like and then we can also show or hide the suggested

937
01:27:51,970 --> 01:27:59,150
action pop up. But then if I click on save here, that's going to capture my changes and those

938
01:27:59,150 --> 01:28:05,510
changes will be made in real time. And so if I go back here to my agenda,

939
01:28:12,800 --> 01:28:12,860
so

940
01:28:18,070 --> 01:28:19,850
now we can see,

941
01:28:20,230 --> 01:28:23,170
okay, so we're on this item right here.

942
01:28:25,540 --> 01:28:30,340
My system is just running really slow today,

943
01:28:30,340 --> 01:28:31,700
site apologize.

944
01:28:33,840 --> 01:28:36,460
But we're on this current item right here.

945
01:28:38,880 --> 01:28:41,780
And so now once we're ready to record

946
01:28:41,780 --> 01:28:49,940
emotion and a vote, okay, your members will be able to click and move the item, the clerk can

947
01:28:49,940 --> 01:28:58,520
also record the mover in the second or as well if needed. You know, if, like, let's say there

948
01:28:58,520 --> 01:29:04,280
is an instance where the member can't vote. The clerk can manually record the mover and

949
01:29:04,280 --> 01:29:06,560
seconder just like with your current system.

950
01:29:10,500 --> 01:29:12,780
Then we also have the ability to proceed with

951
01:29:12,780 --> 01:29:22,650
no seconder or a failed for lack of second. The motion two is motion on the floor. I'll go ahead and say

952
01:29:23,710 --> 01:29:35,850
adopt it. I'll change things up this time and say motion text is to adopt this test item or

953
01:29:35,850 --> 01:29:37,850
it's crazy. And

954
01:29:40,730 --> 01:29:49,990
then if I go ahead and say record here, once I record that item, I can go ahead and say go to

955
01:29:50,730 --> 01:29:56,230
That's going to open up my voting screen here and then I can mark.

956
01:30:06,510 --> 01:30:08,690
I hear, report my vote.

957
01:30:11,770 --> 01:30:21,070
And that's going to come into my clerk screen. And remember, on the vote, cast a sleigh. Okay, that's going to say voting in progress.

958
01:30:24,200 --> 01:30:40,460
I'll go ahead and just mark everyone is yes. The clerk also has the ability to reset the votes. And then we'll go ahead and say report. And so once I see a report that reports the vote, this is what it looks like on the vote, cast

959
01:30:40,460 --> 01:30:53,280
display once a vote has actually been recorded. Okay, sort of say, vote passed. How many people voted yes? No, of staying absent. And then this is the number of people that voted yes.

960
01:31:01,220 --> 01:31:03,960
And it was a majority vote. Okay.

961
01:31:03,960 --> 01:31:07,900
Um, on the,

962
01:31:10,340 --> 01:31:19,380
so on this next item here, so on the settings, we, um, we customize, it says auto closed motion results.

963
01:31:20,660 --> 01:31:23,580
I'm going to say that change that to know.

964
01:31:24,680 --> 01:31:27,680
I think that kind of messed being up here, sorry.

965
01:31:29,880 --> 01:31:36,700
Did that? No, where is my, oh, there it is. Okay.

966
01:31:38,140 --> 01:31:42,680
Sorry, I think my system is just running a little bit slow today, so I apologize.

967
01:31:42,880 --> 01:31:43,840
I was like, where's the money?

968
01:31:44,020 --> 01:31:45,260
I'm just going to go through my second.

969
01:31:47,400 --> 01:31:52,540
So that recorded the vote, though, and so now the vote did end up passing.

970
01:31:53,360 --> 01:31:59,080
Now, let's say, for example, though, that we have an item here.

971
01:31:59,620 --> 01:32:03,840
Okay, so we have this item, and we want to draw, you know,

972
01:32:03,840 --> 01:32:11,080
we tap conversation and then we draw a motion in a second. So I'll go ahead and record that here,

973
01:32:11,400 --> 01:32:19,380
mover and a seconder. Now let's say that we're going to go ahead and record this motion

974
01:32:19,380 --> 01:32:24,880
and then we're going to say go to vote and then let's say for example that are two

975
01:32:26,100 --> 01:32:30,240
or move in our seconder voted yes but the rest of the people voted no

976
01:32:44,670 --> 01:32:46,390
and then we'll go ahead and

977
01:32:46,390 --> 01:32:57,230
or that vote. So this is just what it looks like if a vote does fail. Okay, so it'll just say vote failed here, and then have the results of that vote.

978
01:32:57,430 --> 01:33:06,050
It'll just turn red here, and then on the member screen, it'll say, you know, motion failed.

979
01:33:07,330 --> 01:33:13,410
Okay, so that does if a vote does fail, that's kind of the scenario that that happens.

980
01:33:15,860 --> 01:33:22,940
Now, let's say, so our next order business team is the consent agenda, okay?

981
01:33:23,560 --> 01:33:29,620
So let's say that now your council is ready to vote on consent.

982
01:33:30,440 --> 01:33:34,260
To vote on consent, it's going to be the same process.

983
01:33:34,460 --> 01:33:35,960
I think that you're doing currently.

984
01:33:37,240 --> 01:33:40,560
Where you're going to, instead of, like, timestamping each item, right?

985
01:33:40,560 --> 01:33:44,780
we're going to do a block vote. So we're going to timestamp the consent agenda.

986
01:33:47,260 --> 01:33:51,760
So we're going to stop that's happening. Let me see.

987
01:33:52,100 --> 01:33:57,420
I don't know if it's my mouse. Okay, I think it's my mouse that's messing me up. Sorry.

988
01:33:59,420 --> 01:34:04,660
So we're going to timestamp the consent agenda here. And then once we timestamp the consent agenda.

989
01:34:09,500 --> 01:34:10,060
Okay.

990
01:34:10,060 --> 01:34:17,240
example, they say, okay, so we want to vote on the consent agenda with the exception of the third item.

991
01:34:17,740 --> 01:34:19,780
The approval for new office printers.

992
01:34:20,340 --> 01:34:24,540
Like, let's say, for example, maybe that's like a very controversial item.

993
01:34:26,700 --> 01:34:32,660
And they need to have further discussion on that item before they can vote to approve new office printers,

994
01:34:32,880 --> 01:34:34,780
maybe because the cost, okay?

995
01:34:35,700 --> 01:34:40,900
So, let's say the council is ready to move forward with the motion vote for the consent.

996
01:34:41,540 --> 01:34:44,040
So, I'm going to go ahead and click on motion and vote here.

997
01:34:45,420 --> 01:34:47,220
And, so we've time to stamp the consent agenda.

998
01:34:47,780 --> 01:34:50,780
And then we're going to record the mover in the seconder.

999
01:34:54,240 --> 01:34:57,280
Our motion two is to approve the consent agenda.

1000
01:34:57,780 --> 01:34:59,780
But I'm going to say, for my motion tax.

1001
01:35:00,000 --> 01:35:12,160
Board, that way on my votecast display, we know we're going to approve this item, and this item, but we're not going to approve item number three.

1002
01:35:16,060 --> 01:35:31,020
And then you can say go to vote here, and once I say go to vote, okay, that's going to open up my voting screen where then I can pass my vote for the

1003
01:35:31,020 --> 01:35:33,160
for the consent,

1004
01:35:35,840 --> 01:35:38,060
we'll just say everybody vote if yes,

1005
01:35:41,500 --> 01:35:44,140
and then we'll go ahead and record that vote.

1006
01:35:44,980 --> 01:35:52,840
Okay. Now, so we've done a motion and the vote for the consent, but we pull an item three.

1007
01:35:54,200 --> 01:36:01,880
If the council is ready to move forward with voting on item three, let's say they do the consent vote, right?

1008
01:36:01,880 --> 01:36:08,140
So they motion a vote on the consent items, but then any items that were pulled now they

1009
01:36:08,140 --> 01:36:09,880
want to go back and address those items.

1010
01:36:13,180 --> 01:36:16,340
Then what you're going to do is to motion a vote on an

1011
01:36:16,340 --> 01:36:21,080
individual item is you're going to select the title of the item where you want to individually

1012
01:36:21,080 --> 01:36:24,800
motion a vote, which is this title here.

1013
01:36:27,760 --> 01:36:30,320
Then what you're going to do is after that,

1014
01:36:30,320 --> 01:36:35,780
If you double-click on the title, the item, then your council's going to have that conversation.

1015
01:36:36,200 --> 01:36:42,100
So they're going to talk about the item, maybe talk about the grievances they have with the item, or why it was pulled.

1016
01:36:43,900 --> 01:36:47,840
And then once they do that, they're ready to go ahead and motion and vote on the item.

1017
01:36:49,380 --> 01:36:51,680
So I'm going to select motion and vote here.

1018
01:36:52,300 --> 01:36:57,680
And then let's say that we were able to garner and move her in seconder.

1019
01:36:57,680 --> 01:37:00,980
The motion two is to approve. Okay,

1020
01:37:08,980 --> 01:37:12,800
and then we can go ahead and record that motion

1021
01:37:13,900 --> 01:37:18,240
And then we'll say go to vote and so once they say go to vote

1022
01:37:18,240 --> 01:37:24,080
Then our voting screen will pop up and we'll be able then to pass our vote

1023
01:37:39,720 --> 01:37:44,000
Then actually I'll just do all yes here just to say time and

1024
01:37:44,000 --> 01:37:45,840
Then we'll record that vote

1025
01:37:45,840 --> 01:37:50,740
Okay, and so our vote did an up-passing for approval for new office

1026
01:37:50,740 --> 01:37:52,060
for staff.

1027
01:37:54,840 --> 01:38:05,440
So you can see that there's a motion and a vote under the item here and then there's my motion and vote for my consent agenda.

1028
01:38:08,500 --> 01:38:14,820
Now let's say though that we're coming down and let's say we've got this next item here.

1029
01:38:14,820 --> 01:38:29,300
Okay, approval for race for staff and let's say that there's a situation, okay, so the council talks about the raises.

1030
01:38:30,700 --> 01:38:37,080
And let's say that there is a emotion.

1031
01:38:38,160 --> 01:38:40,960
So we've got like a mover and seconder here.

1032
01:38:41,820 --> 01:38:49,520
And then let's say the original motion on the floor was to approve the item, okay, so we go ahead and record that motion.

1033
01:38:51,650 --> 01:39:04,970
But let's say that there is an amendment to the item, so we record the first motion and we have like a substitute motion or an amendment, some people call it these like friendly amendments or substitute motions.

1034
01:39:05,710 --> 01:39:10,170
So let's say there's another motion on the floor, okay.

1035
01:39:11,050 --> 01:39:16,650
What you're going to do to take that second motion is you're going to click back on the title of the item.

1036
01:39:17,030 --> 01:39:19,870
You don't need to double click it, you just need a single select.

1037
01:39:20,750 --> 01:39:23,710
And then you can recapture another motion.

1038
01:40:02,670 --> 01:40:05,890
And so if I hit motion and vote here,

1039
01:40:08,320 --> 01:40:12,720
I'll record my mover, record my seconder, my motion too.

1040
01:40:12,920 --> 01:40:17,720
Maybe that's time would be like adopt as amended, but maybe a little bit more appropriate.

1041
01:40:18,220 --> 01:40:21,720
And we're going to say the amendment, I'll put the amendment in the motion tax.

1042
01:40:21,840 --> 01:40:28,080
And we'll say 20k raise for staff and vacation to Mexico.

1043
01:40:33,060 --> 01:40:37,560
And then we'll go ahead and record that second motion with the amendment.

1044
01:40:38,120 --> 01:40:44,280
We can see that information on the vote cast display here, that remotion.

1045
01:40:46,180 --> 01:40:50,720
And then if I say go to vote, we're going to go ahead and vote on that substitute motion.

1046
01:40:58,050 --> 01:41:00,910
And so then your members can log in here.

1047
01:41:01,970 --> 01:41:04,010
or excuse me, you can vote here,

1048
01:41:08,060 --> 01:41:09,300
say, oh, yes, they're court.

1049
01:41:11,280 --> 01:41:13,900
Okay, so now we can see that that vote didn't end up passing.

1050
01:41:14,980 --> 01:41:16,320
So we had a motion to approve.

1051
01:41:16,860 --> 01:41:20,280
We had a substitute motion with an amendment,

1052
01:41:20,500 --> 01:41:22,920
and then that substitute motion did pass.

1053
01:41:24,360 --> 01:41:28,640
Now, sometimes the council may want to go back to the original motion

1054
01:41:28,640 --> 01:41:32,400
and vote, that could be something that could happen.

1055
01:41:32,400 --> 01:41:39,040
So, what you would do is you would essentially click on this motion to approve, so you'd

1056
01:41:39,040 --> 01:41:47,860
click on the first motion here, and then you have an option as the clerk to click go to vote,

1057
01:41:49,600 --> 01:41:52,440
and then your members can vote on that first motion.

1058
01:42:08,320 --> 01:42:09,440
That's here.

1059
01:42:10,060 --> 01:42:11,140
Some people

1060
01:42:14,020 --> 01:42:21,920
have been in hit record and now you can see we voted on that original motion and that motion did pass.

1061
01:42:24,340 --> 01:42:26,620
So that's like if you have a substitute or friendly amendment.

1062
01:42:29,030 --> 01:42:31,030
Then it looks like we just have some announcements.

1063
01:42:32,070 --> 01:42:35,150
So we'll go ahead and you can put in a quick note here

1064
01:42:38,220 --> 01:42:40,320
and then the adjournment.

1065
01:42:41,320 --> 01:42:43,200
So I didn't mean it times did that.

1066
01:42:43,520 --> 01:42:44,580
The adjournment here.

1067
01:42:44,860 --> 01:42:46,960
So once I double click on the adjournment,

1068
01:42:48,420 --> 01:42:49,960
I can also use team.

1069
01:42:50,000 --> 01:42:53,540
Remember, I have those hotkeys or text expansions.

1070
01:42:53,960 --> 01:42:56,600
And I have a hotkey and text expansion for meeting

1071
01:42:56,600 --> 01:42:57,580
adjournment.

1072
01:42:57,760 --> 01:43:01,100
So I can type in a control space bar,

1073
01:43:01,140 --> 01:43:02,420
and you can see it auto adjusts

1074
01:43:03,380 --> 01:43:04,800
into the statement of text,

1075
01:43:04,980 --> 01:43:07,020
and then I can go ahead and put the time.

1076
01:43:07,920 --> 01:43:23,800
So, that's called tax expansions or hotkeys, which allow you to type in a short-hand version of the tax hit control and space bar, and then the tax expands into a broader statement of information.

1077
01:43:30,120 --> 01:43:35,700
And then once you are ready to end your meeting, you'll go ahead and hit the end option here.

1078
01:43:35,700 --> 01:43:45,520
But before I do so, I want to check in with a group and see if anybody has any questions or concerns before we end this meeting.

1079
01:43:47,400 --> 01:43:52,820
I think I'm good for my end, Sam of IT and I think from you guys.

1080
01:43:53,200 --> 01:43:53,560
I'm good.

1081
01:43:57,220 --> 01:43:59,380
So we'll go ahead and hit in here.

1082
01:44:00,400 --> 01:44:02,780
We will go ahead and confirm.

1083
01:44:15,880 --> 01:44:18,660
It's a little bit of a delay just when you hit in.

1084
01:44:19,920 --> 01:44:29,680
And then when we click return to home screen or home page, you can see right here is our test meeting and it is in the status of uploading.

1085
01:44:34,900 --> 01:44:37,960
And then when you click on the hyperlink for that meeting,

1086
01:44:40,130 --> 01:44:43,590
you'll see that it's uploading here.

1087
01:44:43,590 --> 01:44:56,050
Now, on like the agenda in the minutes tab, team, that is going to mirror, like that those tabs will be identical to what you currently see, where you're going to have the timestamps here.

1088
01:45:00,000 --> 01:45:06,660
The system will auto create this note. Speaker 1 is called to speak. Speaker 2 is called to speak.

1089
01:45:07,920 --> 01:45:26,720
Okay, so it auto generates that note. And you can put in a note during the meeting or after the meeting on what that person spoke about. So if this spoke about like, I don't know, data centers, right? You can put a note in there.

1090
01:45:28,480 --> 01:45:52,040
And then team as far as, so, okay, so your video is going to, to basically upload just like with your current process, you'll be able to edit the, the time stamps, you know, after the meeting, like if you need to adjust the time stamp, that will all be the same process, okay?

1091
01:45:52,040 --> 01:46:00,520
So you'll be able to tweak any timestamps here, like I mentioned that if you timestamp

1092
01:46:00,520 --> 01:46:07,540
something twice, like I showed you an example where called order i timestamp something twice,

1093
01:46:08,020 --> 01:46:16,560
that does show under here. You can see it's duplicated, but you will be able to,

1094
01:46:16,560 --> 01:46:22,080
So, if you want to delete that timestamp, you can delete it,

1095
01:46:27,120 --> 01:46:28,380
or whichever, I think probably

1096
01:46:28,380 --> 01:46:33,640
this one would be more appropriate to delete because this one has the role call under it.

1097
01:46:39,030 --> 01:46:44,310
So, you can delete that if we want to.

1098
01:46:44,530 --> 01:46:44,770
Okay.

1099
01:46:44,770 --> 01:46:48,910
Um, I'll leave that note as well.

1100
01:46:49,730 --> 01:46:52,950
And then as far as, um,

1101
01:46:53,530 --> 01:47:00,030
Legislar, so kind of once your video right begins, uh, or finishes uploading,

1102
01:47:00,770 --> 01:47:04,230
then you'll be able to then import this back into Legislar

1103
01:47:04,230 --> 01:47:09,910
and clean up your minutes and post your minutes as you're currently doing.

1104
01:47:12,170 --> 01:47:22,310
So you'll follow that basically that same process that you're doing now with cleaning up and then posting your minutes from Legislar.

1105
01:47:25,180 --> 01:47:40,840
One thing I did want to just show you while we have a couple of minutes is I do want to open up Legislar here and I do want to show you where.

1106
01:47:42,440 --> 01:47:44,980
you can change the default encoder.

1107
01:48:14,580 --> 01:48:17,940
So if you want to change team the default encoder,

1108
01:48:18,020 --> 01:48:22,860
I know that Coder mentioned that eventually it's just going to delete that old encoder,

1109
01:48:23,960 --> 01:48:29,180
but to manage the default encoder, when you open up a legislator if you go to tools and then

1110
01:48:29,180 --> 01:48:33,560
administration, and you open up that administration window,

1111
01:48:44,720 --> 01:48:46,020
sorry,

1112
01:48:53,160 --> 01:48:57,580
I need to the,

1113
01:48:57,580 --> 01:49:06,540
this administration window here. There's going to be a section that says meeting bodies,

1114
01:49:09,800 --> 01:49:16,160
or government bodies, excuse me. And so if we click on this government bodies section here

1115
01:49:16,160 --> 01:49:18,660
at the under site information,

1116
01:49:21,000 --> 01:49:26,200
then what you can do is if you go to medium manager export settings,

1117
01:49:26,200 --> 01:49:38,040
And there's a little bit of a bug where it just is like blank, but if you click part of another area within this window here it populates the data and so where it says camera.

1118
01:49:40,380 --> 01:49:42,460
That's where you'll select the default encoder.

1119
01:49:45,300 --> 01:49:52,380
So for like your council, your common council, it actually looks like there's no default encoder even selected here.

1120
01:49:52,380 --> 01:49:59,980
So, this is where you can select your new live cast, encoder, and in that way, that will be pre-populated.

1121
01:50:00,000 --> 01:50:03,220
So you won't have to change that in your meeting settings.

1122
01:50:06,610 --> 01:50:08,770
That's under media manager, export settings.

1123
01:50:16,280 --> 01:50:23,000
Any other questions from today? Concerns, comments?

1124
01:50:28,480 --> 01:50:29,220
I got nothing.

1125
01:50:35,820 --> 01:50:46,020
So team, the next stage in our training is we will need to set up another meeting, another training session.

1126
01:50:46,020 --> 01:50:52,940
and this training session is called mock meeting practice and so what it does is it gives a

1127
01:50:52,940 --> 01:51:06,760
member of your team an opportunity to essentially have hands-on practice okay and so basically

1128
01:51:07,540 --> 01:51:14,560
what's going to happen is like you'll drive the live manager application instead of myself okay

1129
01:51:16,320 --> 01:51:21,180
And so it'll just give you the ability to get that kind of hands-on exposure.

1130
01:51:21,820 --> 01:51:24,920
This is another two-hour training session.

1131
01:51:27,120 --> 01:51:34,280
Does your time have time next week at all to meet for another two-hour training session?

1132
01:51:34,540 --> 01:51:38,820
Or should we maybe look at like a couple weeks from now, kind of what your thoughts?

1133
01:51:38,820 --> 01:51:48,520
Yeah, so Sam is taking a vacation and exciting one for two weeks, so I think we're looking at the end of September.

1134
01:51:49,500 --> 01:51:49,800
Okay.

1135
01:51:52,400 --> 01:51:56,960
I am on vacation from September 14 to the 21st.

1136
01:51:57,840 --> 01:52:00,660
So we're looking at the last week in September.

1137
01:52:05,200 --> 01:52:12,160
I am pretty open that week. Is there a better two hours time block that works for you?

1138
01:52:12,640 --> 01:52:19,260
On the 29th of September, they have opened from the same time like nine that's love and if you want.

1139
01:52:19,260 --> 01:52:22,820
Yeah, yes, that's what I'm saying.

1140
01:52:23,780 --> 01:52:25,500
Thanks for that.

1141
01:52:25,720 --> 01:52:25,800
Yeah.

1142
01:52:26,160 --> 01:52:28,860
I can do that.

1143
01:52:29,240 --> 01:52:29,240
Yeah,

1144
01:52:32,020 --> 01:52:36,080
and I'll send out an invite for this meeting.

1145
01:52:36,420 --> 01:52:38,960
But just team come prepared.

1146
01:52:39,300 --> 01:52:42,500
Like, I don't know, maybe Tara or Sam.

1147
01:52:43,020 --> 01:52:48,700
If you're one of you probably would be the best to drive the meeting.

1148
01:52:48,700 --> 01:53:04,840
I'm putting everybody on the spot, but maybe if one of you, or both of you, if you have time to kind of drive the session, you know, have you kind of kind of drive and then all guide you as you're driving.

1149
01:53:05,320 --> 01:53:14,760
But that way you get hands on practice because I feel like clients kind of learn better if like they're doing it versus me, you know, watching me. So we'll give you that hands on exposure.

1150
01:53:14,760 --> 01:53:21,940
You can be a vet to be honest with you because she typically runs the computer during council meetings.

1151
01:53:22,520 --> 01:53:22,600
Okay.

1152
01:53:22,600 --> 01:53:29,180
So I would say Sam and I are usually there, but she should probably drive.

1153
01:53:33,130 --> 01:53:34,390
Are you okay with that?

1154
01:53:34,690 --> 01:53:34,930
Yeah.

1155
01:53:35,830 --> 01:53:36,210
Yeah.

1156
01:53:36,850 --> 01:53:38,890
Well, at least now you have someone to ask about your questions.

1157
01:53:39,430 --> 01:53:40,130
I know, right?

1158
01:53:43,250 --> 01:53:45,190
Shouldn't know me be there, too.

1159
01:53:45,190 --> 01:53:49,250
for the people if I could bring the only two but I think you should drive but we can run

1160
01:53:49,250 --> 01:54:00,650
our west ok thank you yeah it might also be helpful team to map this training session

1161
01:54:00,650 --> 01:54:11,890
if possible in the council chambers that way you can be able to get everything set up in the

1162
01:54:11,890 --> 01:54:16,450
mind. That way you can can see the vote

1163
01:54:16,450 --> 01:54:18,670
cast display and that way I'm not having to

1164
01:54:18,670 --> 01:54:21,410
give that having to click between that screen as

1165
01:54:21,410 --> 01:54:25,230
well. But yeah, we'll plan for that for the

1166
01:54:25,230 --> 01:54:28,090
mock meeting practice. And then that will be our

1167
01:54:28,090 --> 01:54:32,010
last training session for vote cast. But we do

1168
01:54:32,010 --> 01:54:34,730
still have some training time where we're going to

1169
01:54:34,730 --> 01:54:37,770
focus. It sounds like on legislator.

1170
01:54:40,290 --> 01:54:41,710
What do you say, Sam?

1171
01:54:42,030 --> 01:54:43,250
I don't know what it means. Sorry, sorry.

1172
01:54:44,270 --> 01:54:45,050
Oh, sorry.

1173
01:54:46,870 --> 01:54:51,210
So we still have some time team to devote to life as far as well.

1174
01:54:51,370 --> 01:54:54,630
I just figured we'll kind of get through both paths first

1175
01:54:54,630 --> 01:54:56,930
and then we can schedule that life as far as training

1176
01:54:56,930 --> 01:54:58,190
if that works for everyone.

1177
01:55:00,000 --> 01:55:10,360
And yeah, we're just from my end, we're, we're, we're, we're, some, okay. Well, I will send out a

1178
01:55:10,360 --> 01:55:17,160
also not a summary of this meeting today with the recording and then I will also send you the invite for

1179
01:55:17,160 --> 01:55:24,800
the meeting on the 29th. If you have any questions between now and then, please don't be shy. You can

1180
01:55:24,800 --> 01:55:34,560
out to me via email and I'm happy to address your questions but otherwise I wish everyone a great

1181
01:55:34,560 --> 01:55:40,760
vacation if you're going to be on vacation or a great next couple of weeks and we will talk soon.

1182
01:55:41,780 --> 01:55:47,360
Great, thank you. Thank you. Thank you. Thank you. Bye-bye everyone.