[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:52] Last day of summer.
[0:53] You can put your tongue.
[0:57] That's okay.
[0:57] I know a lot of people are fall.
[0:58] Okay. It is seven to five.
[1:00] We are all deadly Tucker Library Board of Library Trustees.
[1:04] It is Monday, September 21, 2026.
[1:07] Can we please rise for the pledge of allegiance to the flag?
[1:13] I pledge allegiance to the flag of the United States of America
[1:17] and to the Republic for which it stands.
[1:21] one nation under God in the visible
[1:24] with liberty and justice or all.
[1:26] All right, thank you, everybody.
[1:29] All right, roll, call attendance, please.
[1:33] Let's start with Marla today.
[1:35] I am Marla, Secretary, Marla, Austin, Secretary.
[1:38] Christina Vogel, Chair, and we have returning to us.
[1:42] Cindy Bennett.
[1:44] Coming back in as Treasurer.
[1:47] All right, and we do not currently have Patricia Adams
[1:50] Pat Adams, our lead librarian, she is at the library right now, finishing up a program that program is scheduled to run until eight o'clock.
[2:01] So I figured we're going to go through our agenda as much as we can.
[2:06] Of course, if she's not here for item number eight, the lead librarian report, we're just going to wait for that for later.
[2:13] And if there's anything else that comes up, we'll just make sure that we get information to her.
[2:19] Normally, what we have done, Cindy, that is a slight change from when you were on the board.
[2:26] Under item number one, meeting call the order at seven, we have an approval of the agenda.
[2:31] So I ask trustees to take a look at the agenda, make a motion to accept and approve the agenda as is.
[2:39] Or if you have something that you might like to add, we can do that.
[2:44] So if I can find the agenda.
[2:47] Would you like to take a look at how we simplified it,
[3:00] too?
[3:01] And there's always room for other in case something pops up, or there's something
[3:05] that you would like to discuss in there's time we can certainly do it.
[3:07] I have to do it.
[3:08] I have to do it.
[3:09] Okay.
[3:10] Well, good.
[3:11] All right.
[3:11] But it's also a good reminder to the audience or anybody who's watching her
[3:15] or who may not have been watching for a while.
[3:18] So if I could please have a motion for accepting today's agenda, I motion we accept today's agenda.
[3:28] All right, and can we please have a second?
[3:31] Second. All right, and roll call vote.
[3:34] Cindy. Cindy, yes.
[3:36] Kristina, yes.
[3:37] Molly, yes.
[3:37] All right.
[3:39] So the next item is correspondence.
[3:43] Did anybody have any particular correspondence?
[3:48] How are you doing? Connecting? Are you now on the emails?
[3:53] I have, it took me a while to get to the emails. I am on the emails. I could have missed something.
[4:02] I have not, like, been completely, I tried to do everything I could, but if there's something on there that I missed, I'm sorry.
[4:09] That's okay. We understand that you're coming back on board.
[4:12] So, can I take you home in a time?
[4:14] I did have some correspondence with the bookkeeper,
[4:17] but I figure I'll save that for the treasury.
[4:19] Perfect.
[4:20] How about you, Molly?
[4:21] Did you have any particular correspondence with anybody?
[4:26] No, just that I did my answers to the bookkeeper
[4:30] to the best of my ability for what I did
[4:32] prior to the new, and I stayed out of the book.
[4:36] I knew that you had just gotten it up,
[4:39] and you were doing something over the weekend,
[4:40] which was a weekend anyway, so I figured that you would get on board with what you needed.
[4:46] She seemed like okay.
[4:49] You did the Z report, right?
[4:50] I did the Z report.
[4:52] I did the Z report.
[4:54] And I think you all know that I was away for a little over a week.
[4:58] So when I came back, it was just a few days ago.
[5:01] I sent that in an email with all the information show you should have that Nicole.
[5:07] The bookkeeper does have it.
[5:10] So again, when we get to your report, we're going to talk about the relationship between us and the bookkeeper and how we're going forward.
[5:20] So the only other correspondence I had is related specifically to the computer systems.
[5:27] So when we start talking about that, we'll get into it.
[5:32] Okay, so the next item is public input.
[5:37] Is there somebody from the public who would like to speak today?
[5:42] No, okay.
[5:44] Then we are going to move on to approval of the minutes,
[5:46] starting with August 17th,
[5:50] and Cindy, I know you weren't at that meeting,
[5:57] but if you saw it and you think the minutes reflect
[6:03] the business that was conducted that day, you can vote on it, or you may abstain.
[6:10] That is why you say August 3.
[6:14] Oh, I'm sorry, yes, August 17th.
[6:20] So, did you?
[6:22] You bought them, I sent them to.
[6:25] Yeah, I'm sorry.
[6:26] I didn't use to the email and everything about it is.
[6:31] I did watch a lot of videos, but I don't, I didn't really compare it to the minutes.
[6:36] And that's okay.
[6:37] I just want to look at it, just sure.
[6:39] Bring back my.
[6:44] So when you do the agenda, did you put those minutes on there that we're going to approve
[6:50] certain minutes?
[6:51] That might be helpful.
[6:53] Did you have that on there?
[6:54] Right here.
[6:56] Because I didn't.
[6:56] And a little heads up if you're ever wondering, or you're curious, you can go to the
[7:02] website and wherever it says draft, generally that means we have not approved it.
[7:09] Okay.
[7:09] Here is on the ball.
[7:11] Okay.
[7:11] And when we approve it and Marla sends the word that we have approved it, then she removes draft.
[7:18] So that can be a little heads up for you on which one's to look at as well.
[7:24] But take your time.
[7:30] We'll be up to date as of tonight. Yes. We only have the two August 17, then the 31st, so tell me when you're ready.
[8:04] As Cindy does that, Marla, I'm wondering if for clarification purposes,
[8:14] where we started talking about you have my name. We need to look at our essays to be sure we are not in violation of, I don't think you completed your sentence.
[8:26] Maybe it should just say violation.
[8:30] But it should be specifically who can sign checks because we were having the conversation
[8:35] on potentially preparing the checks and could she sign and we said no.
[8:43] It has to be a trustee to sign the checks and I mean to be specific, specifically from
[8:52] the appropriations account.
[8:53] And we did not put her on any of the accounts, so were the only ones.
[8:59] Yeah, she's not supposed to sign up.
[9:02] But I don't know. Oh, you're-
[9:03] No, it's okay. So again, I try not to paraphrase for a purpose.
[9:09] Yeah, all right.
[9:10] So when we were talking about her signing checks, not signing checks,
[9:16] you would said we need to look at the RSAs to be sure we're not in violation.
[9:23] Yeah, so you want me to write of her signing the check.
[9:28] Her signing the check.
[9:30] Because while we were speaking, Debbie had said,
[9:33] it isn't a trustee's man, it was okay.
[9:35] And then basically we found out she can't be like,
[9:39] I don't think she can't be a submitting.
[9:42] Because I watched that meeting.
[9:43] Okay, it was what?
[9:44] It wasn't clear in the meeting.
[9:46] Which is why it wasn't clear in my nose.
[9:50] which is why it wasn't clear in my notes because I do the same thing.
[9:54] I take my notes and then I watch the video as I'm doing my notes and I write.
[10:00] So I'm just like it wasn't clear.
[10:03] But I do know that at the end of it, we knew that I remember the conversation and I know that at the end of it,
[10:13] the library, the manual has said she can write them out, but she doesn't sign, and that was
[10:19] weird at all. So you want me to fix that? Yeah, I'd like to say what? Clear.
[10:25] All right, so the comment of we need to look at the RSAs to be sure we're not in violation of
[10:32] check signing, so I think that can finish that sentence. And then Debbie said, if it is,
[10:40] and the
[10:43] We did look at the manual, did you mention that later?
[10:49] Okay, in violation, I think that we, so I think that again, Debbie jumped in there, so I've got to be sure we are not in violation.
[10:57] Basically, looking to see if a library employee can be a signer.
[11:01] I think that by changing the two lines, I might be able to, yep, it might be clarify.
[11:07] Because later on page five, we jumped back into it.
[11:11] It was kind of flip-flopping.
[11:14] You did.
[11:15] You did.
[11:16] So that's something I wanted to talk about.
[11:19] OK, so we need to look at our essays to be sure
[11:21] we are not in violation of basically looking
[11:26] or in violation of a library employee being a signer.
[11:33] I could, you almost could take that out
[11:36] because on the next page, we say,
[11:38] Debbie, according to Trustee Manual,
[11:41] R.E. Pat, no check writing responsibility.
[11:44] That covers that.
[11:45] She's where I knew we had finished it up with something
[11:49] that was clear.
[11:50] I just want to say, like, you don't have to have verbatim like...
[11:53] Right.
[11:54] You could just put discussion about the checks.
[11:57] Okay, Cindy.
[11:58] I'm gonna tell you that if it's said here,
[12:00] I'm writing it.
[12:01] I am minimizing to the best of my ability.
[12:04] I am minimizing.
[12:05] But I hear you, and I will look at it.
[12:08] It's just like if somebody goes back and they read it,
[12:12] they don't understand.
[12:13] It doesn't.
[12:14] Yeah.
[12:15] So my opinion is, take these three lines out.
[12:19] Correct.
[12:19] They're just not necessarily take these three out,
[12:23] and it's on page five.
[12:29] You had a star and asked a risk.
[12:31] And Debbie, according to Trustee Manual, RE,
[12:33] Pat, no check readiness, responsibility.
[12:35] So the next line,
[12:36] I made the motion, there was a second and a vote, trustee contacted by Patelie Librarian when
[12:45] checks prepared to be signed for recurring bills.
[12:50] Yeah, that takes care of that.
[12:52] It does.
[12:53] Which I knew it got wrapped up somewhere else, but again, I do write what we say do.
[12:59] Okay.
[12:59] All right, so I can take these out and send them back to Ms. Kira.
[13:07] Okay.
[13:09] So with that, I'll make a motion.
[13:14] Sure.
[13:15] I know they're practicing the play.
[13:17] I make a motion that we accept the minutes as amended is there a second.
[13:24] All right, Cindy's going to second.
[13:26] Any other comments or conversations?
[13:33] No, I'm good with that.
[13:36] Okay, then ready for a roll call vote?
[13:40] Cindy?
[13:40] Cindy, yes.
[13:41] Marla?
[13:42] Yes.
[13:43] And Christina, yes.
[13:44] So that takes care of the 17th.
[13:48] So now let's look at the 31st.
[14:12] Pretty basic.
[14:13] I don't see anything on that one.
[14:19] Other than just try to make sure we maintain our follow-ups on action items.
[14:35] Let's say we don't drop the ball on passes and memberships.
[14:48] We can ask if she has information on the planetarium.
[14:52] We asked her to look into that.
[14:59] There's some...
[15:00] And things that expire for the season.
[15:11] So I'm going to make a motion that we accept the minutes as presented. Is there a second?
[15:20] Aye, second.
[15:22] Okay. Any further conversation? All right. Then roll call vote, Cindy.
[15:28] Marla?
[15:30] Yes.
[15:30] Christina, yes.
[15:31] All right.
[15:32] So we made it down to there.
[15:34] All right.
[15:34] One thing I would like to discuss that isn't specifically on.
[15:40] I seconded that.
[15:44] And we all voted to approve.
[15:46] I get that.
[15:47] I'm doing.
[15:47] All right.
[15:48] So in the interest of making our meetings more efficient.
[15:54] There's a couple of observations I've made
[15:56] watching the last few meetings and a couple of things that I noticed is that we do tend to extend
[16:05] conversations in my personal opinion, longer than we need to. So I was wondering how you might
[16:12] feel when we get into the meet of our agendas. We set a general timer for 15 minutes. If we get
[16:24] And it comes, and the timer goes all, we evaluate.
[16:29] Where are we in this conversation?
[16:31] Have we had enough conversation?
[16:33] Do we really need to talk more?
[16:35] It doesn't mean we have to.
[16:37] It doesn't mean we can't.
[16:39] But I think in the interest of keeping the meetings going,
[16:43] that if we are cognizant of the time that passes,
[16:46] and we're paying attention to, are we saying anything new or different?
[16:53] It's just something that I would like to try and I'd like to get your input on that.
[16:59] What do you think?
[17:04] So this is my first day on the board.
[17:06] I pretty much don't want to be timed today because I want to see how it goes.
[17:10] And I feel like it would be just basically to keep me quiet.
[17:15] Because you're going to keep on task the way you want to.
[17:21] and Marla doesn't talk that much.
[17:24] So basically would be time may be surprised.
[17:27] We both have a tendency to talk about anything that I don't know.
[17:31] I'm not wanting to be up late.
[17:32] And I'm all for doing things distinctly,
[17:35] but I'm not for being time to know.
[17:39] Okay, then for myself what I'm going to do
[17:42] because I say I'm going to do it,
[17:44] but then I get into the meeting and I forget to set things myself.
[17:48] So, at a curiosity, I'm going to time how long it takes certain things to go, like you said.
[17:57] It's your first time.
[17:58] I don't want to pressure anybody, but I want to keep the meeting efficient.
[18:04] The other thing I did observe that happened multiple times.
[18:08] And I know it's because people want to keep a meeting going and we're passionate about things.
[18:14] But we do sometimes talk on top of each other.
[18:17] So, I just want to make sure that we are very cognizant of that as well.
[18:22] Make sure we really listen to the person who's talking.
[18:26] And I know, again, sometimes I jump in because I don't want to forget what I'm going to say.
[18:31] So, I write my note of what I want to comment on.
[18:36] So, again, just something that I had observed for us to be cognizant of,
[18:41] so we can keep things going and keep listening to each other.
[18:44] And that might help us prevent any repeating of conversations if it's not necessary.
[18:55] So, next item on the agenda is the Secretary's report.
[19:00] So, Marla, what do you have for us today is Secretary?
[19:04] Okay, I have,
[19:09] you know, that I just, I gave the book keep it a little bit of the answer
[19:13] she needed to stand out of that piece only speaking to what I did to help.
[19:21] I have three letters of intent for the Search Committee.
[19:26] I know that's another topic, however, it means that I believe, and I know that I can wait
[19:33] new business on that. But I do have three letters of the tent.
[19:42] I don't have any correspondence
[19:44] happening. I don't have anything outstanding.
[19:51] When we go on, if I do go on it's because
[19:53] I'm asking, I do take the notes and I do stay with what we say so that anybody here. And so again
[20:01] going back to Christina observing meetings and moving along, officially, do we want a time limits?
[20:07] I'm not so sure I do, I'm with Cindy.
[20:11] I'm talking over each other being mindful.
[20:14] So I will be mindful of that.
[20:19] And again, I give you applications.
[20:24] So, and hopefully you got the other ones.
[20:28] Because I want to make sure you have them all.
[20:30] And then, yeah, I want to get going forward with that.
[20:34] I don't think that there's anything else.
[20:38] Well, one thing made easy is having Cindy coming back.
[20:42] She has all the, I hope, you kept your papers and documents from before, right?
[20:46] Like your manuals or an entire, oh, the manual, yes.
[20:50] Your trustees manual policies and procedures, the right to no law, and the RSA-202.
[20:58] All right.
[20:58] She made that easy for you, you know, to put all that together for a new board.
[21:03] Actually, it might be a good thing to put one together just for next election or whatever.
[21:09] Yeah. Well, we have one put away. Debbie has given her a US because you had yours.
[21:13] We have one put aside and we have policies.
[21:16] And we do need to. That is something that I have said for a while.
[21:20] I've got it. A packet is job descriptions.
[21:23] Well, it's really, really simple.
[21:25] I've read income and job descriptions just need to be simplified for
[21:32] point to contact person in the library.
[21:36] For staff, for staff, like they just all need to be rewritten as far as, you know, take
[21:43] them out to point to contact person.
[21:47] Right.
[21:47] And we're starving with the youth services like that.
[21:49] Well, we started with Pat.
[21:50] We started with Pat.
[21:51] And we got the youth services like Barry and we've done, but it's just the little ones.
[22:00] And Pat has on her report I believe two things that I would do, but I will wait and see
[22:09] that she puts them in.
[22:10] I'm good.
[22:11] Okay.
[22:13] So that's it for the Secretary's report?
[22:15] Yeah, that was good.
[22:16] Yeah, that was quick.
[22:17] All right.
[22:17] Very good.
[22:19] So treasurer's report.
[22:21] And again, we understand Cindy, you're just coming back on board.
[22:25] So what do you have for us at this time?
[22:29] Okay, so
[22:30] I do have the balances of the checkbooks as of the end of August. The Clark estate is $575.63. The appropriations
[22:44] account right now, as of August, actually, is $14,811.63. The non-appropriation is $23,656.21.
[22:59] sense. I do not have the balance for the p-dip. I didn't have any information on that, and then
[23:07] the other account that I put CIP, but I can't remember what the name of that was. The other
[23:13] account of the trust. No, not the trust. No, not the trust.
[23:15] The trust. The trust. The trust. The trust. Yes, the dials. The dials. The dials. The dials. The dials.
[23:21] The dials. I don't have that. We don't have that. That's in the trust funds. But we have to
[23:28] Well, it hasn't been recorded, but I think we can use, from what I understand.
[23:36] We can use the interest, so we should know how much interest is in there.
[23:41] I would have time at the time, so that, like, if we have zero interest now, we already
[23:45] spent it, then we know when we do have money there, and it should be recorded in our record
[23:51] Because if we all don't show up next time, somebody else needs to know, and then they just
[23:59] think every year's from now go, oh, what other fun do you have?
[24:03] Or 10 years.
[24:04] Yeah, 10 years.
[24:06] So it should be kind of all included in there.
[24:10] Now will you send me, and I don't mean to interrupt your report if you're not done.
[24:14] So that's my balances as of the end of August.
[24:18] And I think that's basically, oh, but I did want to say I looked at this report right here that was given by the bookkeeper.
[24:28] She has income that we got as a from January to August from library income, appropriated funds, and that type of thing.
[24:40] But this doesn't have any comparison to the budget that we have been, that we gave last, you know, year.
[24:51] So we don't know how much money we have in each account to spend.
[24:56] Like, do we have money in the...
[24:59] That was a note.
[25:00] I don't mean to interrupt, but Debbie did.
[25:02] I made the rule.
[25:04] I know.
[25:05] I know.
[25:06] Maybe I answer your question.
[25:08] So Debbie did put together another document for us, and she does have those numbers compared.
[25:15] If you didn't see it in an email, I can email it.
[25:21] Because of August.
[25:22] I mean, that kind of would be nice to know for her.
[25:25] She was doing a spreadsheet that shows you all those things.
[25:28] So she's got to be in your, it's got to be in your email.
[25:32] Now she's got to be that.
[25:34] But if she created it.
[25:35] to put it on like you know how something like this. Yeah, right. Yeah. With one line is the
[25:42] budget. And she did. And the other line. She did that also. So that should be in your. Okay.
[25:50] She would be in a center section. But let me see. Okay. And this has the Pita. So the balance
[26:01] on here is $9,937,36, no, as of August 1st, $93,640 in 29 cents.
[26:14] The N balance is $0.30 for that one, it says $93,936 in 76 cents, and Clark a state, okay, so
[26:22] here's the Giles, is...
[26:25] So that'll be our email Cindy because she emails it to me at the end of each month.
[26:30] Okay.
[26:31] In that point.
[26:32] Do you need to?
[26:33] Yes.
[26:33] Okay.
[26:33] So that's good.
[26:34] And that will be in your, and the, um, the document, or whatever, it should be in there for you to change the numbers.
[26:44] Right.
[26:45] So, did you guys, did you guys spend any of the, um, interest?
[26:51] We're not going to.
[26:52] We're, we're decided.
[26:53] I think back in July.
[26:54] I could go back and look.
[26:56] But I believe in July when we started to look at other things.
[26:59] We said we had put out money for books in a different couple of different tests and we said,
[27:07] I think it was me, probably, I spoke off because I do speak, like enough of the J-guys,
[27:13] like enough of it.
[27:14] Like, it's a few thousand dollars, leave it alone, let us sit there and collect interest.
[27:19] And let's focus on what we need to do and what we're doing.
[27:22] So what's this one?
[27:25] Capital in CIP.
[27:27] Looks, yes.
[27:29] So we have a capital improvements account.
[27:34] And it looks like the balance is around the $4,862.71
[27:44] which could be used for the building.
[27:48] that in conjunction with the GGB accounts that they have because the town side is the one
[27:57] responsible for taking care of the shell of the building and I know you've been watching
[28:03] and paying attention but again to remind people at home the Department of Public Works, the
[28:10] GGB between Stacey and Jim, they're helping us to put a plan together to take care of the windows
[28:18] and the siding and the leak that has been happening downstairs in the children's room.
[28:24] So the last time we spoke with them I understand is they were looking to do that towards
[28:29] the beginning of 27 right now they have some other projects that are considered a higher
[28:34] priority but they said they're looking at it they're taking bids and putting a plan together
[28:41] for us to take care of that.
[28:44] Okay, so I didn't really know about the CNIP.
[28:49] So can this be spent down or should that be like we only can spend a few thousand dollars
[28:54] of it on that stuff?
[28:56] We could spend it, but the idea capital improvements plans are generally accounts where, again,
[29:05] this is the ongoing debate for so many years.
[29:07] You want to build that account to take care of something big, so we don't have to go to
[29:12] tax payers. But for us if it's like say we said we want to do 2,000 a year for capital improvement
[29:21] on the building and we're not really supposed we don't we don't have responsibility to take
[29:27] care of the building. So why would we put more money in there? Because we are going to have to replace
[29:32] a roof at some point. We are going to have to paint with the seat or siding at some point.
[29:37] I know that that's a town side now.
[29:40] You're right.
[29:41] So I was going to bring that up at another meeting.
[29:44] But my thought was that we revisit the CIP
[29:50] and how it is written and potentially have a war
[29:54] and article to rename it slightly and make.
[30:00] Make us agents of expending the funds. My understanding is right now that we're the select men are in control
[30:07] of that CIP. We're not the ones who can just go and expend it. We can put a proposal together.
[30:14] We can go to them. We can ask, they can say yes or no. But if we go to the citizens, and
[30:20] we say, we are in the process of creating a long-term plan for our building. We know a roof
[30:26] It's going to need to be replaced in this many years.
[30:29] We know the signing is going to need to be replaced when the town has so many other things
[30:35] that they're responsible for and we're not a priority but something needs to be done.
[30:42] Potentially we could use that money and say we're going to go ahead and do it for going to
[30:46] take care of it.
[30:47] Well the other thing is to you would have to do a warrant article to say we can put money
[30:53] from appropriations into the CIP, that has to be.
[30:58] Well, the other thing, you don't have to do it that way.
[31:01] You could write the war in article in such a way that we rename it, change the agent,
[31:07] and we ask the citizens to add an X amount of dollars into it.
[31:12] Oh, I see.
[31:13] Based on what is the 20-year plan for the building and say, in 20 years, we're going
[31:20] to need $50,000, okay divide that out, then we could ask each year.
[31:27] We could make that its own war and article, CIP for the Library, can we add $5,000 a year
[31:36] every year over the course of time to help take care of the bill?
[31:41] That's not really a priority.
[31:42] Not right now.
[31:43] Okay, I do know another reason it's not a priority is because on that line, at the bottom
[31:50] on the line, it says, we need to determine how these funds are restricted.
[31:54] So we need a little more information on that.
[31:56] But as it's right now, like that's like the Jai Giles, John Giles, is sitting there.
[32:02] Let us set.
[32:03] And that's fine.
[32:04] Collected glass.
[32:04] So there's another thing, so that, that form that you guys, the book keeper, they sent you
[32:11] the form, and you guys didn't want to sign it, but that has to be signed even if you want
[32:18] month to month. It's I call the bookkeeper, and they said their insurance is requiring, but kind
[32:26] of like we need to have job descriptions, they want to have a description of our agreement.
[32:32] And one can still we can still change it, but they have to have it signed by us like,
[32:41] like you know, it should have been signed that one day, but I don't think it was completely understood
[32:46] what it was. It's not an agreement for a year. It's just, it's to agree to what we're doing
[32:51] basically right now. And they told me that the, you know, I had to talk to them about, they're
[33:01] going to auto payments for bills that are recurring. So like the Nehamsia bookkeeping payment,
[33:10] there's no reason why they have to send us an invoice and then we write them a check.
[33:14] that that can be automated and she told me that they're actually going to more automation for all their customers.
[33:21] And they told me the things that we know like great America, New Hampshire bookkeeping,
[33:29] and I'm not exactly sure about broadcasting.
[33:31] Now that's recurring, but I don't know if it's exactly the same everyone.
[33:35] But if you know the bills are exactly the same, they can take care of that on their end,
[33:41] and she said it won't cost any extra money.
[33:44] They just need authorization.
[33:48] So I remember the form.
[33:50] So if it's not a locked in for a year or even if it is,
[33:54] if they're going to do auto pay, if they're going to do things
[33:56] like that, it's almost OK.
[33:58] So let's minimize our world and let me do that.
[34:02] She also told me that I asked her if Pat,
[34:06] like, say, for things, because I'm thinking,
[34:08] as time goes along, we do want to spend money.
[34:10] We do want to buy books, we do want services, we will start doing more.
[34:16] Like when we cut back the budget, we were getting organized.
[34:20] Now we want to go forward and we do want to spend some money.
[34:25] And so I did talk to Pat and I asked her, would you be willing to work with the bookkeeper
[34:33] And she can do, like, go to QuickBooks, enter the information, and write a check, and they will tell her how to do it.
[34:43] Okay? And if it comes to a point where she's doing enough, because I told Ask them, like, can we do think we're paying too much, you know, like, can we work with that?
[34:56] they said, we can get to a point where if Pat is doing more and helping with the bookkeeping
[35:02] that they will reduce the speed.
[35:06] That would be awesome.
[35:08] And so we can kind of work together on that.
[35:11] But I feel like I know for if a person sitting in this spot in their bookkeeper, it might
[35:17] seem like ABC-123, but not always is it going to be a person who has that credential.
[35:25] and also you want to have that other person on a different entity so that say the
[35:33] lead librarian has something happens or, you know, we don't know, it's good to have
[35:40] that extra, those checks and balances. And it really, some of the stuff that happened
[35:47] in the past was just a matter of not no understanding or just thinking, you know, you think
[35:57] if you do everything correctly, you don't realize that there could be a better way or so
[36:03] I think we need to know exactly what's happening, we need to know everything.
[36:08] Like the thing with the QuickBooks online too is that Pat will have a QuickBooks access.
[36:15] I will have quick book access and you guys can too if you want so it's not like having it in the office only one person has access to it
[36:25] So I could look at it. I know what bills are being paid. I know what the balance is. I know
[36:30] You know, okay, the the the stipend check when you know we're not calling statement
[36:36] But that's how we're saying we have enough money.
[36:40] OK, we just paid that $1,250 to that.
[36:44] I can kind of keep an eye on it.
[36:46] But I'm not actually doing it.
[36:48] I can't change anything from my end.
[36:50] I can only look at it.
[36:52] Then if I see a problem, I could either talk to Pat
[36:55] or I could talk to the bookkeeper.
[36:57] And then we have that professional oversight.
[37:03] May I ask a question, because one of the reasons we didn't do that was we were having problems
[37:11] we thought setting up automatic payments through the bank.
[37:16] And it sounds like I'm hearing you say the bookkeeper can take care of that.
[37:22] That's what she told me.
[37:23] Okay, you know why I'm going to bet that she can do it because she knows her ID number.
[37:30] And she can just do it as opposed to we don't have ID numbers. And so it makes sense that, okay, and do you have the paper?
[37:40] Because I remember we inside the paper, but we thought it was a we're going to get tied in for a year.
[37:46] Yeah, I don't, it's probably on the email, but we all should sign it. Maybe if we can print it out, we sure all could sign it like tomorrow or so.
[37:53] Okay, if somebody want to make a motion of how we're going to do this.
[37:57] So, as of right now, let's make it really simple.
[37:59] I'll make a motion that we go ahead and we sign the new.
[38:04] Are we going to call it a contract or just term of agreement with the book?
[38:08] Okay.
[38:08] We're going to sign the term of agreement with the bookkeeper.
[38:13] Any one of us could print it out.
[38:16] Marla, would you like to be the one that printed out a secretary?
[38:20] Or do I have it in my email?
[38:22] I know.
[38:23] I was seeing a Christina and I thought I might have a here but I don't.
[38:27] I know I don't have it with me today.
[38:31] If I had taken one, it would be right here and I don't.
[38:34] They might have sent me another one because I don't know myself.
[38:41] What did Nicole, who sent it or what somebody else knows?
[38:44] It might have been, there's another lady who does this.
[38:48] Yeah, she had sent an email to us as saying that we really did.
[38:52] It's like March, yes, yeah, let me see if that is it.
[39:00] I must not have been given.
[39:02] If you want to print it and leave it at the library,
[39:04] we can each go inside it.
[39:06] All right.
[39:06] I can do that.
[39:08] Friends, out,
[39:17] payment, for all to sign.
[39:20] All right, motion we sign term of agreement with Bookkeeper.
[39:23] Is that good enough?
[39:24] Yes.
[39:24] I second.
[39:26] Ready for a roll call vote, Cindy?
[39:29] Cindy, yes.
[39:30] Marla? Yes. And Christina? Yes. Okay. I will print it out.
[39:36] Today is Tuesday. So I can send an email when it is done.
[39:43] I should be able to do it tomorrow, but if not, it will be done by Friday.
[39:48] And she also said, if it's in our emails, Christina, I'll do it.
[39:53] I can print it and bring it up to the library and leave it with Pat for each of you to sign.
[39:58] I'll sign it, I'll leave it tomorrow.
[40:01] Okay, it looks like it came on September 17th.
[40:06] If you wanted to.
[40:06] So I just wanted to say one thing.
[40:08] So the money that we spend isn't just for the bookkeeping,
[40:13] it's like any kind of phone calls,
[40:15] like they've never charged us extra.
[40:17] For phone calls, meetings, questions,
[40:22] they don't like a lawyer charges every time we access them.
[40:26] We have one monthly fee and it covers everything and if we do have a question we can call them
[40:33] They've oh, they've been like this past a couple weeks. They've been very good about getting back to me
[40:39] When it was just Jeff, I think he was so busy. He didn't always get back right away, but we gave him
[40:47] You know, we said hey if you want to pass it on to another employee that would be fine
[40:51] And I talked to the march, she was really nice,
[40:55] and they were all very helpful.
[40:58] So I think we should continue with that.
[41:01] OK, I remember seeing it, and I will print it out
[41:05] and leave it at the library for you to design.
[41:07] Thank you.
[41:09] OK, so you're going to do it.
[41:10] I will.
[41:11] I wrote that down.
[41:11] I also wanted to mention, I might call them again and ask.
[41:17] But when Jeff was here, he said that he
[41:21] would enter the numbers for the budget, and he could give us a print out, like I was asking.
[41:28] I just forwarded to you what Debbie started to put together, which is exactly that item
[41:35] by item, you just have to scroll down to, like, my question is, how is she doing that?
[41:41] She doing it automated, or is she doing it by hand and spending hours?
[41:46] She was doing, yes, she was spending hours.
[41:49] that's what we don't want to do. We don't want to meet time. Perfect. Okay. I do want to remind
[41:55] you. I'll talk to Deb about that. Thank you, Deb. I'll talk to her. Talk to Deb because
[42:00] budget numbers. I want to remind you that when we had to sit with the bookkeeper,
[42:06] Jeff Andacle, we did the problem was that they were taking what you're all calling a
[42:13] First but now and putting it in expenses so that was the confusion and she so talked to them
[42:19] They will help you I understand that's not that's not a new nation to the actual budget
[42:25] We just want to know like we budgeted 10,000 for books
[42:29] We've spent
[42:31] 4,922 dollars
[42:33] We that's what I kind of want to know so that we know
[42:36] Where we're headed at the end because I think we don't look at that you're going to be surprised
[42:42] the number. The other thing was she does, the bookkeeper wants the town numbers as well
[42:49] because we are also, even though they're kind of controlling that and they're paying for that,
[42:55] it's still part of our budget. So was there any reason why that was for some reason they stopped
[43:02] giving her those numbers? A variety of reasons. One was we thought it would make things easier for
[43:08] If we were only tracking our line items on the budget, like you said, the money and the money
[43:15] out like a checkbook, that's all we're responsible for, let's make things easier.
[43:20] We knew there was confusion with the town and the town was sending the numbers to the bookkeeper
[43:29] and things communication just got jumbled.
[43:33] But I personally think Nicole now understands what's happening.
[43:36] So what I personally would like to do, Marla, if you're okay with this, I would like to let Cindy as Treasurer talk with the bookkeeper Nicole talk with Julie James our financial director and with Pat and together you figure out what you need to do to make sure we keep track of our numbers and that everything is documented Nicole gets what she needs and when she has what she needs.
[44:05] she can provide us exactly what you're saying with the information we need or getting to the end of the year.
[44:12] We're getting into October.
[44:14] We need to start preparing the 26 financial work.
[44:19] Exactly. We don't want to wait until.
[44:21] Exactly.
[44:22] Six months down.
[44:23] So I don't think we need a motion.
[44:25] I don't think we need to make it that official if we say treasurer.
[44:29] Right? We talk about everybody do your job.
[44:31] Treasurer, go do your job.
[44:33] How do you feel about that?
[44:35] No, I agree.
[44:37] I do know.
[44:38] You said you're going to talk to Debbie.
[44:40] She will make us up available.
[44:41] I know that she clarifies simplified that spreadsheet.
[44:45] And she simplified the monthly report.
[44:51] And what I heard prior to six months,
[44:55] and what I don't want to happen again,
[44:58] is I don't want to go back and do a play.
[45:00] Please, where I'm hearing what the town prints out, which I can show you all seen, prop and loss, what
[45:07] the town prints out, and what we have, don't match, and then we go back into this tailspin
[45:14] of where's the money? Like, you know, I don't want to give me, I bet. So do, I don't want
[45:21] to go back, and I don't want to go into that. So, yeah, I am a front believer and do you
[45:28] Oh, I think Louis is a love, so.
[45:32] So it's fabulous.
[45:34] So it was a very cooperative today.
[45:36] I mean, she wasn't.
[45:38] She'd be willing to do whatever.
[45:40] And I think it's a matter of just everybody communicating.
[45:45] And now we have our stand.
[45:47] Yeah.
[45:48] I think I can say this now in less than a minute.
[45:50] Like an elevator speech, better than an elevator speech.
[45:53] What was happening that our numbers did not match is
[45:57] is Julie in the town line item. She gives us the disbursement. In the course of a year we spend
[46:05] this amount of money on each individual line item. So she puts in each month her disbursement amount.
[46:12] That total divided by 12. That is not the actual money. It's the money allowed or the money
[46:20] So it will not match, what do we actually do with it?
[46:26] Because one year, I mean, some payments are like only one year.
[46:32] So in March, you're going to be a lot of, say, you know, 12 times 3,
[46:38] but you're not even going to spend that money until August.
[46:41] Exactly.
[46:42] Exactly.
[46:43] All right.
[46:43] So I think that we use it to gauge, but we don't use it as actual numbers.
[46:50] for expenses.
[46:52] The actual numbers are on the quickbooks.
[46:54] It just helps us see what's left down the pike.
[46:58] And some of the things aren't going to affect us,
[47:01] like the heat, they're going to pay for that.
[47:04] And it doesn't matter if they go over,
[47:05] they have to pay for it anyway.
[47:07] So there's some things that aren't going to affect the money
[47:11] that I think that what Deb has done, it will help her,
[47:15] Because she'll know when she wants certain things that she has money budgeted for it
[47:21] Right, especially her being new right so I don't think her time doing that was wasted
[47:27] I think that is for her
[47:29] You know for her benefit to know especially at this time of year hey I've got this but and I took I did talk to her
[47:37] I was hoping she's gonna be here today, but I did mention to her that we did have extra money and programs
[47:42] Pat will be here. She's just coming after the program ends and about.
[47:48] So I said, we should be thinking about programs. We don't.
[47:51] It's already, yes. What is it? September?
[47:56] Yes.
[47:57] Okay. I just want to be clear. You're going to send me, like, this is already in there.
[48:01] This is where you're going to send me at the end of each month, filled in with your numbers.
[48:07] Or the bookkeeper's numbers. That's what Doug was saying.
[48:10] at the end of the month, the last meeting of the month, which won't be tonight.
[48:14] So like the first meeting of October, this is what you'll give me for September.
[48:19] With you, I do not have that template.
[48:22] I emailed you just now, because she, we do in that template, you, and, yes, enter in, well, I see.
[48:31] I was, I was mixing Deb and Pat.
[48:34] That's what I thought.
[48:35] Yeah, I was saying, I know if you send us to me, we're going to be, you're going to just have
[48:39] You're just going to be able to plund these in, and then keep it as a PDF, but you're going to copy it, and then put your own numbers in.
[48:47] For October, for what I need to look at that again, because you will. You'll get between, take it down, and the book keeper.
[48:56] Right. Right.
[48:57] The three of you are going to work together, so it's not overburdening any one of you.
[49:02] What I actually did today is just read you the numbers, but if you will already have it on that,
[49:09] It would be easier.
[49:10] It's just easy for me to send it that way.
[49:13] I get the email, you know, the first Monday of the month from the month before or the last Monday
[49:19] if it's the last Monday, whatever, and I just attach it to my notes to send off to Raymond
[49:25] Communications.
[49:26] So it's just a neat little, and you'll be able to fill in the numbers.
[49:30] You don't have to fill in anything else other than the numbers.
[49:33] Well, the thing is, if there's computations and stuff, that's not just filling in numbers.
[49:38] if you're filling out percentages of how much.
[49:41] Like, no, no, no, this is just you're not getting those.
[49:46] No, she's saying she's going to keep basically the register of,
[49:50] we had this budgeted, we expanded this much, this is what's left.
[49:55] That's a different pool.
[49:56] Please, that's a spreadsheet.
[49:58] Oh, correct.
[49:58] This one is the one I want.
[50:00] OK.
[50:01] Oh, we'll get there from here.
[50:04] OK.
[50:04] Yep.
[50:05] OK.
[50:05] And did you send me that just now?
[50:09] Just now.
[50:10] So you may or may not get it right away.
[50:15] But it has the August profit in loss.
[50:18] It says by class.
[50:20] And the second document is the bank's statements.
[50:25] And did she have a MacBook?
[50:27] Because I don't know what I don't remember.
[50:30] This is under, I don't know.
[50:35] Can't just change numbers if not if it's a PDF, but if she's if you copy and if you copy the form and you can you can just change the numbers then
[50:46] Debbie's it's in there. I promise and you can see the chart, but I have to figure out how to
[50:53] Or ask her to send you the template. Yeah, I could do that. Okay, perfect. She said I have to admit in touch with her and she said that she would help me.
[51:01] Very nice. Thank you. Thank you, Cindy. And if you're listening, thank you, Debbie.
[51:07] Thank you, Marla and Pat. Was there anything else when your treasure's reported this time that you need to jump back in?
[51:16] I just want to say that all three of us can have access. We do pay for access to the quick books if you guys want it.
[51:25] Also, if you change the email account,
[51:28] that's gonna change the QuickBooks email.
[51:32] That's why we have the email is in changing.
[51:35] It's still treasure at DudleyTuckerLibrary.com.
[51:39] We just changed the owner of the email from Debbie to you.
[51:44] Right, but if you change,
[51:45] I noticed that you were talking about the GoDaddy account.
[51:49] So please don't say no Bumble, let's wait till October.
[51:52] Okay.
[51:53] Okay, yep.
[51:55] Great staying on task.
[51:58] Sorry.
[51:59] I heard you got it.
[51:59] I was going to ask you.
[52:03] You're going to be the next item on the agenda.
[52:07] But yes.
[52:07] I don't know if you saw my email.
[52:10] Do you want me to come in?
[52:11] Yeah.
[52:12] Let's go to it.
[52:13] Hang on for one second.
[52:15] I just want to make sure that Cindy is finished with her treasure.
[52:18] I have a lot of work to do.
[52:20] Okay.
[52:20] So what we are going to do is I make a motion that we modify the agenda we're going to change it a little bit because Pat is not here yet
[52:28] It is not after eight o'clock
[52:30] We're going to skip the lead librarians report for now, and we're going to move on to all business, computer systems, and technology.
[52:38] And we have Kira Clements with us. So, thank you very much for being here with us.
[52:47] So, you want to talk about GoDaddy first?
[52:51] I'm really quickly, because you're saying, I miss the conversation.
[52:56] Wait a minute, do we have to vote just motion?
[52:59] I, you know what? I'm the care person. I can modify the agenda. It's done. Sorry. It's done.
[53:09] So, care clearance, contracted planning assistant, and I also contract for IT support with the town.
[53:17] And I am helping the death and took a library with the proposal that they've received.
[53:25] Additionally, I am the GoDaddy admin to the Dudley Tucker Library URL.
[53:32] We've got it all.
[53:33] I feel you can.
[53:34] All the hands.
[53:36] So there are a couple.
[53:38] And I'd have to go back and look in the account.
[53:40] But there are a couple of items that were listed as coming do.
[53:51] Did I BCC everybody on that?
[53:54] I can't remember.
[53:55] It's been a couple of weeks.
[53:57] I looked this morning.
[53:58] I don't remember seeing anything on Goat Daddy, but I know it was for a year, so
[54:03] I knew it was coming.
[54:04] Right.
[54:04] I think a couple of your email accounts are set to renew and I had reached out.
[54:12] It's been a couple.
[54:13] I know you were traveling and it was a couple of weeks.
[54:15] I think it was probably either right when you started travel or it's dated 9.10.
[54:22] Okay. And this includes the manager billing, Microsoft 365, is that the one you're talking about?
[54:31] So I can't remember specifically which ones of those because you have four email accounts under your URL.
[54:38] Those are coming up for renewal.
[54:41] I believe next month, October.
[54:43] Okay.
[54:44] So what I wanted is some direction.
[54:48] And I don't want to move your URL from one personal account to my personal account.
[54:59] Right now I'm just the administrator designated to the account.
[55:03] What I'd like to do is determine who the holder of the account would be.
[55:12] On the town side, typically Julie keeps records of all of the URLs that we have and
[55:21] any software accounts she keeps records of those account.
[55:28] Would it be appropriate for me to work with Pat to establish under her lead librarian,
[55:35] in order to reassign your URL to that and also to renew those email 365 Microsoft 365 accounts.
[55:47] Okay, I think we have some questions that we would like to ask.
[55:52] And I know different trustees have been commenting the go daddy is not very user friendly.
[55:59] So, as a Board of Trustees, we need to make that determination, if we're going to continue with
[56:06] GoDaddy or if we're not, and if we don't continue with GoDaddy, what are we going to do?
[56:14] So, Marla and Cindy, what do you think?
[56:18] Well, if I can just add a caveat, there's two aspects that are to be considered.
[56:25] One is your URL.
[56:27] I would recommend that you at least obtain the URL under a library account.
[56:35] Maybe the lead library in account is the most appropriate at this point.
[56:40] And then under that URL now you have invested to have the Microsoft Office email accounts.
[56:50] So, it's an add-on to your URL.
[56:55] So, I would recommend that you retain your URL,
[56:59] whether or not you use GoDaddy,
[57:04] whether or not you use another register.
[57:05] I think, for simplicity sake,
[57:09] it would be easier to transfer from one GoDaddy
[57:13] account to another.
[57:16] But that's just your registrar.
[57:18] That's just the account that holds your retaining the deadly Tucker URL, has nothing to do with whether or not you retain your Microsoft 365 email.
[57:33] Now I ask a question.
[57:36] Because I don't know computers enough, and I know there are people listening, some do some don't.
[57:42] What is the advantage to having the URL?
[57:44] What does it do for us? Because I don't think we did that much with it this year at all. You know, you know, it's really just having that
[57:54] URL for
[57:57] That's recognition right right and you can utilize that URL
[58:02] have it
[58:04] You know, own that URL continue to own that URL have it be a redirect to your current web page
[58:12] with in the town of Raymond's website, which is already established.
[58:18] I think it's just, you know, with the search engines,
[58:21] you might get a better hit if you were to set that up that way.
[58:28] I don't believe that it, I'd have to look.
[58:32] I don't believe it is currently redirecting to the town.
[58:38] So if you go to it, yeah.
[58:40] It's probably just a parked page.
[58:44] And do you happen to know what the renewal costs would be?
[58:51] Is that something that you can look into for?
[58:53] I can.
[58:54] The renewal cost for the emails and the URL.
[58:58] And my understanding as Pat is actually not on the Dudley Tucker Library.com, right?
[59:04] She's on the right.
[59:07] Oh, she hung up.
[59:09] I mean, so for the library, the Librarian and the Children's Librarian also have now
[59:25] the, I forget what we called it, but the front desk, we have an independent account for that, so any staff working on that computer has access to Microsoft Office as well.
[59:41] as for downstairs, which I think is using the children's librarian, Kristen had her own account
[59:49] as well, which she's not there now, so that will get archived and then, um...
[1:00:00] The former director had an email account. Yes. That will get archived. And I believe currently the former assistant director's email is archived now and then the account that was tied to the front desk was also archived.
[1:00:25] So I believe you have four active at Raymond NH.gov, Microsoft accounts.
[1:00:35] I only have three.
[1:00:36] We, children's and bug dust.
[1:00:38] Kristen is still active.
[1:00:40] All right, it will be.
[1:00:41] It will be.
[1:00:42] Right.
[1:00:42] The Raymond.gov accounts.
[1:00:44] Raymond.gov.
[1:00:46] Yes.
[1:00:47] So how much do we pay for that?
[1:00:50] the raven near hamster.gov web emails.
[1:00:55] I don't think so.
[1:00:56] I don't know.
[1:00:57] I don't know.
[1:00:59] It's probably not something that is on its own line item, even.
[1:01:06] Microsoft licensing IT web support is considered town,
[1:01:18] it's, let me see,
[1:01:21] blacks and blues.
[1:01:22] this was supposed to be in Blacks and Bloops, okay. So that's in a blue. So we pay for it.
[1:01:29] We do pay for it. Okay. Is it? How much is it? I think it's a blue. We thought it did.
[1:01:36] Licensing $56 a month for seven public CLMP. So that's it.
[1:01:45] public computers? Yeah, okay, what does it say?
[1:01:52] I very computer maintenance and licensing.
[1:01:56] Part of the issue is that I think the GoDaddy last year was like $94 dollars. Yeah,
[1:02:03] yeah, and yeah, depending on what services, I mean, I was going to say mine,
[1:02:08] My URLs usually come in around 40, 45 in really, but then there's add-ons.
[1:02:19] So if you have additional privacy or yeah, there's other things that you can add on to your URL.
[1:02:32] For $27,000 for library computer maintenance and licensing, it says under public user security,
[1:02:45] Microsoft licensing, and then the IT web support.
[1:02:51] In 25, we actually spent $881,
[1:03:01] we budgeted for $985 for this year,
[1:03:08] so the proposal was a thousand dollars would cover what we anticipate for next year.
[1:03:17] But part of that is going to be contingent upon what we do with the new computer systems and all our technology.
[1:03:25] So there's going to be a little bit involved with that.
[1:03:28] We change emails now.
[1:03:30] Like, I'm just realizing how much Deb has on this email.
[1:03:34] I know you're going to lose everything.
[1:03:39] I mean, you can download it, but yeah.
[1:03:42] Well, the lack of technology that we have, we're going to lose it.
[1:03:48] Like, when I was on school board, Jen, she takes, like, she kind of takes care of everything.
[1:03:54] and she saves everything, right?
[1:03:56] We don't have anybody that's doing that for us, right now.
[1:04:00] And in the past prior to having this,
[1:04:02] we were using our personal accounts, which is also not
[1:04:06] a recommendation, especially for the right to no law,
[1:04:10] because if there's ever a question on any thing,
[1:04:13] investigations will go into all of our personal accounts.
[1:04:18] So we tried it to avoid that as well.
[1:04:21] And if we can say that, but I have said right from the get-go the email that I was given as secretary does not support me using outlook for documents.
[1:04:34] It does not support me using Microsoft for documents, and therefore I had to use my personal, and I don't sign into my personal account.
[1:04:44] I sign into my documents and that's what I do, so it's, you also, if you don't want it on your
[1:04:55] personal, you could just put it onto a flash drive.
[1:05:00] Okay, again, I cannot write the notes
[1:05:04] in the GoDaddy account, you know, it does not support me writing notes. Yeah, I think you only
[1:05:12] just email you don't have Microsoft.
[1:05:16] Which is why it was 90 portals for a year, wonderful.
[1:05:20] And then do we want to expand it or add to it next November?
[1:05:27] Was the question last year?
[1:05:30] Do we want to expand it?
[1:05:32] Well, with my experience for six months,
[1:05:34] I don't want anything to do with it.
[1:05:36] Now that being said, I'm one of three.
[1:05:39] Okay, so I'm not, you know, what I am saying again is that it does not support me doing documents.
[1:05:46] Because it's missing a piece.
[1:05:49] So it doesn't matter, just like I said, if you, if you type say you type the minutes, you don't want it on your computer.
[1:05:58] You just have a flash drive and you put it on the flash drive and you don't have to save it on there.
[1:06:03] I'm just going to say that once you put them on a computer, it's there, I can do that, I can do that, I can put it on a flash, but what I do want to have access, because tomorrow when I go into it, I want to be able to just do this.
[1:06:22] So I don't want to take my flash drive out that I don't have it, I won't have to do it.
[1:06:26] But you know what I mean? I mean, I want it simple.
[1:06:29] What about something I want her in?
[1:06:31] But I ask because what I do is right now on my computer I'm using Microsoft Word.
[1:06:39] I type my document on Microsoft Word and when I go to save I save it as a PDF.
[1:06:45] And then when I do my email I go to a touch map and I find it and I attach the PDF.
[1:06:53] Have you tried?
[1:06:54] That's how I do it.
[1:06:55] I save all of my notes.
[1:06:57] are a document now yes that's what she's saying all of my notes are a
[1:07:02] document in my now don't get me wrong I'm not opening my Gmail and looking at my
[1:07:07] emails right I'm not doing that I go into my Gmail I go to Google Docs I write my
[1:07:13] notes I download them so that now I download them so that they are a PDF and
[1:07:21] then that's what I sent to Raymond Communications because I don't want it to be
[1:07:27] So again, but I see
[1:07:30] I keep them in the air like I have at home right now. I have two meetings, four hours worth of meetings
[1:07:38] that I have to keep until this got okay tonight. And I keep my documents because I need
[1:07:44] to go and engage it. And then I will download the new one and I will send that to Kira. Because
[1:07:50] I can't change the PDF. I get that. And I could put them on a flash drive, but I do want to have access.
[1:07:55] So, again, going forward with, this is all, I know a little German, so it's not German to me, this is all Chinese to me.
[1:08:07] You know, you are else under Library account, there's, you know, the leave the children at the front desk, okay.
[1:08:13] You know, they have Microsoft, those office, I think they should have it.
[1:08:18] I want a working user-friendly email.
[1:08:22] And I understand, too, if we change this, if it's inspiring in November, as far as I'm concerned, it's
[1:08:29] clearly to buy. However, I don't want, we don't want to lose things. We want to, so I asked
[1:08:37] out of my expertise. What may I ask here or that?
[1:08:40] No suggestion.
[1:08:41] Listening to what we're saying, what's your recommendation?
[1:08:44] I think I need to figure out
[1:08:52] you an asked about if the those four email accounts through
[1:08:57] the dot-gov through the town are being built. I don't know that they are, but it sounds like what you have on your budget is for your public, which is a separate license, which I believe is outside of the town.
[1:09:14] that's direct with the Dudley Tucker Library and Microsoft for those public computers.
[1:09:22] I need to look and see the terms and the fee that's going to be imposed for renewing the Google or the GoDaddy URL.
[1:09:34] And then I also need to look at the individual email accounts to see what those are going to be when they come.
[1:09:43] They were staggered a bit, like there's one for the bookkeeper, and then there's the three of you.
[1:09:53] Correct, and the bookkeeper's was further out, because that one was, I think, generated later on.
[1:10:02] Whereas you guys were all established.
[1:10:03] Do we need to keep the accounting, email this way or can we just use her business account?
[1:10:16] I know we're using right now anyway.
[1:10:17] I don't know that they're even using it.
[1:10:19] We pay for an account for the bookkeeper.
[1:10:23] I think there's a reason why we need that.
[1:10:27] She keeps writing to us from her business,
[1:10:30] any bookkeeping services.com. I don't think we need to be paying for for that.
[1:10:37] Oh, we not. Yeah, if they're communicating through there. Why would we even have an
[1:10:44] account? Was it something to do with maybe the money? It might have been, it might have been
[1:10:49] maybe because they were writing checks for us or sending checks or that's what I'm thinking
[1:10:54] if they were doing they're had to have been a reason because they have they have their own account
[1:10:58] email accounts.
[1:11:03] I mean, I don't, I have no attachment to go daddy. I just feel like we have
[1:11:10] information on it. I know once you switch it's going to, you're going to lose everything. And
[1:11:16] I, someone recommended to me to, you know, just get like DTL treasurer at Yahoo.com or, and then
[1:11:30] You can just move that along from person to person and just change the password, right?
[1:11:38] Which is what you were doing with Google or Gmail.
[1:11:42] But Gmail was more difficult because it was attached to your phone number and it just
[1:11:47] didn't make it attached to your phone number.
[1:11:49] Messed up.
[1:11:50] Yeah, they all, all the way.
[1:11:51] So if we tried that at first but that's why we wanted to switch because like when Bob switched
[1:11:56] like, can you please get my name off of your Gmail and I'm like, I'm trying, I've got
[1:12:01] everywhere trying to figure it out and it just, you know, it just got to be like,
[1:12:08] you know, once you're done, you want to be done. You don't want to have to keep getting
[1:12:12] messages or seeing your name on places where it's not supposed to be anymore.
[1:12:18] Yeah, that's the challenge I think with the rate of the turnover of the trustee
[1:12:23] is that from a administrative perspective what you have currently is a lot easier as long as I
[1:12:31] can find the right link to get into it. But like at the school board, like when you're
[1:12:37] in the school board, they give you the information and you just, I felt like it was just
[1:12:43] totally like, I'm sitting in the chair, I'm doing the work, when I'm done, I'm out. It wasn't like
[1:12:50] to all this rigumeral, which is kind of the role I'm playing in place of Jennifer and that
[1:12:56] out in that scenario, right? So I go in and I can reset your password. I can rename like I renamed
[1:13:05] your account devs and formations in there and I put your information in there and then sent you
[1:13:11] know the notice of that. So having someone be an administrator at that, you know, level,
[1:13:21] I think is helpful. It's helpful and probably a little smoother of a transition when
[1:13:27] you are turning over now. Here's the thing though, now when you go to five trustees, and
[1:13:33] You have, currently, I think your max is for email accounts on the deadly type or another one.
[1:13:42] You'd have, yeah.
[1:13:43] So the cost will increase next year with a fifth or with two more.
[1:13:47] But like with Yahoo, you wouldn't need an administrator, but then you're back to independent.
[1:13:54] And if somebody gets locked out, you lose it.
[1:13:56] I mean, you guys lost all of the email history from Google from the past.
[1:14:01] I didn't get rid of that, I don't know.
[1:14:04] But what doesn't, doesn't that still exist?
[1:14:07] Dudley, tackle library, a Gmail.
[1:14:09] Treasurer, secretary, chaos, things you haven't
[1:14:12] get into.
[1:14:12] Doesn't it still exist?
[1:14:13] I think we'll take it out five years.
[1:14:15] And then when there's no activity, Gmail will just
[1:14:19] delete you.
[1:14:21] And both sides, I copy a lot of stuff and gave it to you.
[1:14:24] Who wants to go through all that stuff?
[1:14:26] Right.
[1:14:27] But again, if it's already existed, what can't we
[1:14:31] My poem with Go Day is, it's not used, apparently, and I just don't understand, because really, and tooling, nothing disappears.
[1:14:42] All right, you see, she just said it, like it doesn't start going to disappear.
[1:14:48] And everything's attached to me.
[1:14:51] I have a niece that says, don't worry, Auntie, they know where you are.
[1:14:54] Like everything's attached to, you know, you state rap, you know?
[1:15:00] All right. You run the New Hampshire Parliament, Parliament. Like I mean, everything is attached. I just want it to be smoother. And I just don't, if we're going to, can you download everything from our existing email to a new one that is user friendly that has access to docs and I can find out.
[1:15:26] Well, I don't want to use that word Cindy just for me.
[1:15:30] I know, but I think you're making, can you have a go daddy account that has word processing
[1:15:37] a capabilities on it?
[1:15:39] If you wanted to have Microsoft Office applications, so word and Excel cost more.
[1:15:48] Right, you would need to upgrade the type of plan that you're on.
[1:15:53] Well, that was the thing last year when Gary suggested the go daddy, right?
[1:15:57] Like, it was originally, it was just a female and it was going to be for one year.
[1:16:04] And then next year, this year, you made a decision.
[1:16:08] Everybody was going to make a decision on if you wanted to add things.
[1:16:12] Because that's what he said.
[1:16:13] Like, okay, so next year you add things.
[1:16:16] You add the things that make it user friendly.
[1:16:17] I don't know why, I mean, I don't really care to go back on why it was set up to do just
[1:16:25] nothing but email.
[1:16:27] And then next year, we're going to add to the account.
[1:16:30] Because we were keeping it as low budget as possible.
[1:16:33] Well, budget didn't get you anything because you said you'd get us.
[1:16:37] It got us an email that we, I now have the treasure email that Deb actually set up has lots
[1:16:46] folders here that I can go into and like she has the by-law. She has HCH folder. She has lots
[1:16:55] of things that I have access to. So if she did Gmail, if we had Gmail, that may or may not be
[1:17:03] the case. That's not true, Cindy, because I'm turning over the town fair and everything in
[1:17:08] the Gmail for the town fair will be at your turning it over to someone else. I'm staying,
[1:17:15] but I'm turning it the chair over, yeah.
[1:17:18] So I'm just saying like everything that I have,
[1:17:21] she will have access to.
[1:17:22] May I ask a question real quick, time out, time out?
[1:17:26] Kira, did I hear you say, the library has
[1:17:29] forbraemen.gov emails potentially?
[1:17:34] And how many are we currently using?
[1:17:38] You're using two or three because one is far, just not.
[1:17:43] the library in one or children services, one is for the front desk we said.
[1:17:48] Yes, so your two circulation desks, the one downstairs, the one on the main floor have dedicated accounts
[1:17:59] because they need to have access, because you have staff, you have staff kind of circulating at those desks.
[1:18:08] So they wouldn't get their own dedicated, they basically are having share accounts.
[1:18:12] or write that. So there's one left. I'm wondering if maybe the chair person could have a dot
[1:18:24] gov account and then go daddy the other three four we have four right total could be for the other
[1:18:33] trustee. At one point there was and I don't know if it's still there and I just it's not in the
[1:18:40] my head. There was a trustees account and alternatively what you could do is have that account
[1:18:52] be a distribution less to, it doesn't work so great, it's not super reliable for some reason,
[1:19:01] but you could essentially set that Dudley-Tucker library trustees email account up
[1:19:08] to then anything that comes into that address, distribute it to all three, whatever email account
[1:19:16] you wanted to use. So as trustees come in, they're part of that distribution list.
[1:19:25] It does work better Microsoft Microsoft, but it is possible to have that. I use that type
[1:19:31] of a situation with the Fourth of July Committee.
[1:19:36] So anything that comes into the Fourth of July Committee, town, e-mail account, comes
[1:19:42] to my personal Gmail,
[1:19:47] as well as other people, it gets.
[1:19:49] Okay.
[1:19:50] I would like to be able to move this on.
[1:19:53] So I wonder,
[1:19:56] because we've had conversations about potentially going to town of Raymond
[1:20:01] I know that's going to cost us money as well.
[1:20:04] Kira, could you find the cost of what it would be to renew the GoDaddy, URL, and E-Mails?
[1:20:14] We're going to say for four right now.
[1:20:17] And what would it cost if we shifted all E-Mails to townoframin.gov?
[1:20:25] And I'm going to guess we need a total of eight emails, and that information, I think, will help guide us in the direction we want to go going forward.
[1:20:40] And with the eight, are you accounting for additional trustees?
[1:20:44] Okay.
[1:20:46] So five trustees plus what were the other, the two desks plus the director?
[1:20:54] Okay. Yes. Yes.
[1:20:56] Because the other three right now currently are already there.
[1:21:01] The leaders.
[1:21:02] The leaders.
[1:21:02] The leaders.
[1:21:04] And you want to add chair as the bush.
[1:21:08] Well, let it's like here. Nobody heard it.
[1:21:11] Keep going, Marla. Sorry.
[1:21:14] That was just a little joke.
[1:21:16] A little Freudian slip.
[1:21:18] I'm going to have to watch the video now.
[1:21:20] I think that's it.
[1:21:22] Okay.
[1:21:22] I talk all over people when they're not supposed to hear what's happening.
[1:21:28] At about 80 minutes, children in front desk and a fourth one is available on dark up.
[1:21:36] Right now, right now.
[1:21:40] And that cost, we already paid the cost for those, yes.
[1:21:46] But you're going to look into what is the cost.
[1:21:47] Yeah. All right. And again,
[1:21:56] the cost of a new go daddy for war. And you're going to have options with that as well because, again, you can have a basic, which is what we have.
[1:22:10] What you have basically, it's email and then you would have web-based access to Microsoft Suite.
[1:22:18] Or you have the, whatever the next level up is.
[1:22:23] I can't remember what the terminology is if they call their accounts.
[1:22:27] But then there is the full suite where you have.
[1:22:30] The physical applications. So in that level of an account, I would say, at a minimum,
[1:22:40] the two circulation
[1:22:41] desks and Pat's email would be at that higher level, because they're using those for business
[1:22:49] purposes. Whereas, I think, for the trustees, you could probably get away with doing a web
[1:22:56] And then it relieves some of the trickiness with installing licenses on somebody's computer and then having to switch it at the three year mark, or whatever term, their expiration is.
[1:23:13] But I will come back with a more information and then we can make more educated.
[1:23:17] Looking at the calendar, today is September 21, our next meeting.
[1:23:21] If we go back to 1st and 3rd, we'll be in 2 weeks on October 5th.
[1:23:27] Does that give you enough time to put everything together so that we will be in compliance
[1:23:33] and we will be ready to make our decision on whether or not we're going to renew the go
[1:23:37] daddy.
[1:23:38] I'll get that to you all before.
[1:23:40] So that everybody can have a copy and think about it.
[1:23:44] So you're prepared to come and vote.
[1:23:47] Perfect.
[1:23:49] All right.
[1:23:49] So Pat.
[1:23:50] I'm going to read this.
[1:23:51] You don't want to hear.
[1:23:53] I'll take you over there.
[1:23:54] So if I had moved to the microphone,
[1:23:57] Kira is going to switch over to there.
[1:23:59] Are you ready to move on to the next agenda item?
[1:24:02] I do have something I've got of what we go on to.
[1:24:07] That's quick.
[1:24:07] I need the signature access to the account.
[1:24:14] Yes.
[1:24:15] So I could meet you at the bank,
[1:24:18] or we could try to do it online again.
[1:24:20] like we did before, it did.
[1:24:25] OK, so OK,
[1:24:30] Cindy, right.
[1:24:34] You need to have signature cards.
[1:24:38] And you need to be added back to the NHP dip.
[1:24:42] All right.
[1:24:43] I will work on that this week as well.
[1:24:50] All right.
[1:24:51] Now are we ready to move on?
[1:24:53] So, the next item on the list is the next steps for the computer system and the technology, I don't think Cindy, did you see the proposal?
[1:25:06] I think I have it right here.
[1:25:08] The computer one?
[1:25:11] Yeah.
[1:25:12] Okay.
[1:25:13] So, here it is going to talk us through it a little bit more.
[1:25:16] And while she does that, I just want to give everybody something to think about.
[1:25:25] To make sure we are doing our due diligence and that we are being fully responsible for something this big.
[1:25:33] I was thinking, I really like the CNS case, I like the proposal.
[1:25:38] I did have somebody to take a look at it.
[1:25:40] They said, overall it does look really good, but there are still some questions about it.
[1:25:44] So, I'm wondering, do we still, I think, to be responsible,
[1:25:52] want to put it out to bid in such a way, or do we go to a couple of other
[1:25:57] reputable businesses and we look at three proposals.
[1:26:01] It's generally speaking for big projects.
[1:26:05] We want to have at least three plans to look at.
[1:26:09] So, that's my first question to you.
[1:26:12] How do you feel about that? With one of the advisors, I think I mentioned Art Wellinsky before,
[1:26:20] and Roger Moore, they were very willing to look at things with us and art made recommendations
[1:26:27] of to other reputable businesses that we could approach. So I want to ask you how you feel about that.
[1:26:35] Where did you come up with Santa? We as a library have been working with them for several years.
[1:26:42] And we like the relationship that we have with them.
[1:26:47] And again, I gave Art a copy, I gave Roger a copy of the proposal.
[1:26:52] And again, overall it is very good.
[1:26:56] I'm wondering if we could find a way maybe to clean it up a little bit,
[1:27:00] tighten it up.
[1:27:02] What can we do a little bit better is basically what I'm wondering.
[1:27:08] And again, I'm the kind of person.
[1:27:10] I like the more heads that come together,
[1:27:13] the better a final solution could be.
[1:27:17] So I wanted to ask your opinion on that.
[1:27:20] About looking at at least three proposals.
[1:27:28] I'm not sure, but it's, I'm going to do that.
[1:27:32] I know that the last part, it was,
[1:27:34] the last part, it was eight years ago or something.
[1:27:37] So we had done a little bit of a decade of a look.
[1:27:41] I would say that's probably fair to say, yeah.
[1:27:44] And we said, is why it was right to have them be the first ones
[1:27:49] to give a proposal.
[1:27:52] And I'll just say what?
[1:27:54] That it looks good overall.
[1:27:56] It looks very good.
[1:27:58] I don't want to say too much right now publicly.
[1:28:01] But there's just a couple of areas that could
[1:28:03] in their words as professional, technical people, where we could tidy up a little bit.
[1:28:11] So, I don't want to speak for them. I would like to say maybe we established a committee.
[1:28:16] We bring them in or ask them to provide in writing some of their recommendations to us to see
[1:28:24] what we can do in the best interest of the town and the patrons.
[1:28:29] Can I add some pressure to that?
[1:28:35] As of January, all of these computers are no longer supported.
[1:28:41] You have a window.
[1:28:42] Every single computer in that building is on Windows 10.
[1:28:46] So you have till January to replace.
[1:28:49] We knew that.
[1:28:50] You said at the beginning, just want to make sure it's.
[1:28:54] I have a question.
[1:28:55] Yes.
[1:28:55] Is there, I know that when like, you know, when we put the side or when I know when the school does things or even the board of Selectman, it's kind of isn't illegal, it is illegal, it's legally, it's a requirement.
[1:29:12] We have policies that we are legally responsible to get a bid, so I'm going to have to refer back to the library policies on contracted services if you even have one.
[1:29:32] probably, you don't even have one.
[1:29:35] I don't check.
[1:29:38] I want to say if it's been an existence,
[1:29:40] it's not something brand new that we are thinking
[1:29:47] that has some kind of a new project that,
[1:29:51] yeah, we have it.
[1:29:52] We have it.
[1:29:53] We have it.
[1:29:53] We have it.
[1:29:53] We have it.
[1:29:54] We have it.
[1:29:54] We have it.
[1:30:00] If you're changing your contract, so you're on what they call the break-fix model, right? So you call them, you have prepaid hours of service.
[1:30:10] If now you decide that you're going to contract with an organization, then that's where that consideration would come in. So if you're now entering into a contract, different from what your current service is being provided.
[1:30:27] But I think that's where an RFP would come into play.
[1:30:34] But again, I don't know if
[1:30:39] that falls under...
[1:30:42] Town policy, or if it's, if you guys have your own.
[1:30:46] I'll see if I can't pull something up.
[1:30:48] Go quick, too.
[1:30:49] Okay.
[1:30:49] So we look at that.
[1:30:53] RSA Junction.
[1:30:57] That's what we need to look at.
[1:30:59] Yeah, I don't think there's really any computer services in Internet access that would just be for patrons, I think.
[1:31:06] Yes.
[1:31:21] I just, like, I feel like
[1:31:29] it's much easier to just say, let's just do it.
[1:31:33] Because it's time is of the essence.
[1:31:35] Public hearing isn't a bad idea.
[1:31:38] It just takes time.
[1:31:39] You need a couple of weeks.
[1:31:42] You know, January, I, this is the last day of summer, I'm very sad, however, January
[1:31:48] for us will be here before you even blow.
[1:31:50] That's right.
[1:31:51] Like, yes, and we've had them, I'm not, I can't say 100% 10 years, but I know she said
[1:32:01] the last audit was like, we're like, in 2018, that was eight years ago, so we've had them
[1:32:08] long-term. I understand changing from a break fixed to a different type. However, a fighting
[1:32:15] is also an issue. Like if we're expecting next year's taxpayers to pay, we're pitching
[1:32:23] in, but we also do how we're paying for it. This is going to be paid for by the library.
[1:32:29] Okay. Now, here's something. When it comes to powers and duties under RSA 202A, called
[1:32:37] in 11. Item number three says, we are expected to expand all money's raised and appropriated
[1:32:44] by the town or city for library purposes and shall direct that such money's be paid over
[1:32:50] by the town or city treasure pursuant to a payment schedule is agreed to by the library
[1:32:55] trustees in the Select University Council. All money received from fines and payments for
[1:33:00] lost or damaged books or for this sort of a library to another city or town under contract,
[1:33:05] The Perners Library Service, that's a blah, blah,
[1:33:08] shall be used for general repairs.
[1:33:12] Expend and come from all trust funds for library purposes.
[1:33:17] A point, a librarian, who shall not be a trustee.
[1:33:21] I don't see anything that specifically says
[1:33:24] if we're expanding money for the purpose of the library
[1:33:29] that we can't do it.
[1:33:31] I mean, think about, so board, what's the score?
[1:33:33] Oh, yeah, I'm not saying I'm just asking if the school board does have to guess you read it, or if we can just go with what?
[1:33:40] Yeah, I'm putting two out to a, two out to a colon six speaks to the trustee's managing the property, having custody and managing the property of the public library, including appropriations, right?
[1:34:02] So, yeah, we can do, I think it's best practices personally to do that, but a conversation
[1:34:10] we've been having was the original proposal looked to be around $25,000, and we were thinking
[1:34:19] of putting that in the budget for next year, but it looks like we said we were going to use
[1:34:26] the $10,000 from the Carnegie gift.
[1:34:29] So 25 minus 10 leaves us with 15.
[1:34:33] When we look at what we have available
[1:34:35] between now and the end of this year,
[1:34:39] we're going to have an extra $15,000.
[1:34:43] We could get it done now before the end of this year,
[1:34:47] with the proposal that was given,
[1:34:50] before prices go up, and before we lose everything
[1:34:59] So I'm sitting here considering going forward with A plan, whether it is this one exactly as it is written, or we work with CNS, but again to be responsible and do our due diligence, I think it would be an our best interest to at least solicit to other companies and see what they don't think we have time.
[1:35:25] I think we do. They're fast. They do come in pretty quick. You do have to follow some guidelines
[1:35:31] with public hearing notifications and our fees. But I will say to expect that this quote that
[1:35:40] you currently have could have potentially already gone up. And I'm just speaking from my experience
[1:35:45] on the town side and things that we've been trying to accomplish and the numbers every time
[1:35:53] We come back around just right on.
[1:35:56] All right.
[1:35:56] So, I would give them an opportunity to refresh their quote as part of the RFP.
[1:36:03] Absolutely. Yes.
[1:36:06] This was valid through August 14th and it's $23,000.
[1:36:12] And she's right.
[1:36:13] And I'm going to say, again, I'm not...
[1:36:17] I understand the world of outbitting.
[1:36:20] I understand that, and I understand input from people.
[1:36:23] I get that.
[1:36:24] However, we have many, many things that we have to do,
[1:36:29] and this our system is going to go down,
[1:36:33] and things are going to get busy, and whether it's going to change.
[1:36:37] And I think we've been talking about this,
[1:36:39] and we have the monies to do this,
[1:36:41] and they have been working with us for lack of a battle,
[1:36:46] 10 decades, eight years, whatever.
[1:36:49] They've been very good to us.
[1:36:52] And I just think that we're just pushing,
[1:36:55] I am not kicking a can down the road.
[1:36:59] I am very good with what's been put forward,
[1:37:03] if you want, Roger, to talk to Kira about what she might
[1:37:08] want to get them to tighten up.
[1:37:12] Or an alternatively, you don't have to go
[1:37:15] with the full, I mean, you could replace the three PCs that you know you need, the two
[1:37:23] masks and Patricia's, and then your public comes.
[1:37:30] Viewers, you know, you could potentially do a subset of what you currently have, and then budget
[1:37:36] for 2027 to purchase the remainder.
[1:37:40] Yeah, I'd rather do it all. Keep everything, even, and working, competitively, each other. So this is
[1:37:49] a conversation we're having as a board. And as a group of three, with terrorism put, even
[1:37:56] with pets and put as well.
[1:37:58] You're hearing from the patrons, right?
[1:37:59] They're having problems with the computers.
[1:38:01] Every day we need to do some things.
[1:38:03] So those patrons get frustrated, they get up.
[1:38:07] We had a gentleman just this, I think it was last week, last Wednesday, where he was
[1:38:13] trying to do something, I tried to help him, Betty tried to help him.
[1:38:17] We couldn't figure it out.
[1:38:18] He was so angry, he just literally threw up his hands and walked out, which I do not want
[1:38:25] that necessarily, but I mean, you know, it is public computer, like you can't expect
[1:38:31] everything for, I mean, I had to buy my own when I want to do certain things. So, I mean,
[1:38:37] I think we provide the best we can, but it is so old, we know, back very slow. If we lose
[1:38:46] that main system upstairs in your office, we might have to be more for like, you know, the
[1:38:52] children's librarian, the desk people, the inner workings of the actual library.
[1:38:59] Those are definitely priority.
[1:39:01] I think here it gets updated, numbers from these people, because it's been one month and
[1:39:07] I say we go with this and we just make a motion sign to take.
[1:39:12] Oh, I motion that we go forward with the CMS project.
[1:39:16] That here is going to update the cost of and we put it up ourselves.
[1:39:23] Yeah, but do you want to set an up to, or are you going to say, go forward with getting the refresh quote, and then you'll make up separate motion on the dollar amount?
[1:39:35] Oh, I don't think it's going to go up that much further and we have it and we are going to expand it.
[1:39:41] Let's think about what you ask us back when we got this in the 11th and how much it costs today.
[1:39:48] I'm just trying to be realistic because, well, I don't think it's going to be obscene and it's not going to like double.
[1:39:57] Do you have a cap that you want and I can convey that to them that, hey, you know, we understand that prices probably have changed.
[1:40:06] This is what we're looking for, which is best recommendation.
[1:40:08] in a month, 25,000.
[1:40:12] You don't have to.
[1:40:13] I know you're not happy enough.
[1:40:15] That may not be enough because, like, here is
[1:40:17] that everything is skyrocketing right now.
[1:40:20] I mean, I personally would feel comfortable
[1:40:24] saying not to exceed 35,000.
[1:40:27] We'll see.
[1:40:28] Would you think it's, look at our money, okay?
[1:40:30] We don't have, I don't think it's a good one.
[1:40:34] I don't think it's a good one.
[1:40:36] We have 14 in the appropriations, 23,000 in the non-appropriations.
[1:40:42] We have 5,000 in the Clark estate.
[1:40:45] We have 93,000 in the Peter.
[1:40:48] Like we have some money.
[1:40:50] So if we spent, like she's saying, we might have like 15 at the end,
[1:40:55] is the 10,000 in the non-appropriations for the...
[1:40:59] It's a get it.
[1:41:00] Yeah, but it's in that account.
[1:41:02] It's probably the 23.
[1:41:04] So when we expend this, we'll have zero in the appropriations and 13,000.
[1:41:10] But we still have the clerk, we haven't even spent all of it.
[1:41:13] The clerk of state should technically be spent by now.
[1:41:17] But that one has restrictions.
[1:41:18] We do have to follow the restrictions on.
[1:41:21] From what I say, I'm going to like, if you're interested.
[1:41:24] So when they have no life sense in a month.
[1:41:26] Oh, really?
[1:41:27] Yeah.
[1:41:27] Okay.
[1:41:28] Well, not in the high high.
[1:41:30] I say, here I get an updated proposal and say what you will, I'm horrified that it might go up going up $12,000.
[1:41:37] I don't think it would go up $12,000.
[1:41:41] But I would expect.
[1:41:42] But a cap on is normally what we do.
[1:41:45] That would be reasonable.
[1:41:47] I say we go with these people.
[1:41:49] I just do.
[1:41:50] Okay.
[1:41:50] Because we have too many other things to do.
[1:41:54] But this is a priority.
[1:41:56] This is going to have our attention.
[1:41:59] that's why I'm saying we need to do it and going out to bed we're going to be
[1:42:03] two, three, four weeks now we're at Thanksgiving. Hello, you know, this will, if we
[1:42:11] spend all the appropriations though, that's going to be the rest of our book,
[1:42:15] money, the rest of our. That's right, what do you call it? The program and you see
[1:42:21] into the year. Yeah, well I'm just saying when we get our numbers we're going to say
[1:42:27] We spent all that, my programs, the programs,
[1:42:31] and you actually, we guess what we could
[1:42:32] then have programs that say,
[1:42:34] we come learn how to use a computer.
[1:42:35] Right, right.
[1:42:36] It's fancy.
[1:42:36] You machines to show you.
[1:42:38] You're a half-one in.
[1:42:40] And my question, do you want me to go to a class?
[1:42:42] We just want to make sure we know what we're doing.
[1:42:45] So we can answer the questions.
[1:42:46] That's the only thing.
[1:42:48] Yeah.
[1:42:48] That's all I'm saying.
[1:42:49] That's fair.
[1:42:50] OK.
[1:42:50] Make your motion, Marla, go for it.
[1:42:52] I motion that Kira get an updated quote.
[1:42:57] And we go forward with CNS to update our computer system with a maximum of
[1:43:10] 35.
[1:43:12] I would say it's right on.
[1:43:13] I would say 30.
[1:43:14] 30.
[1:43:15] I think it's a comfortable spot.
[1:43:17] 30.
[1:43:18] They're going to say 34.
[1:43:20] 99.
[1:43:21] No.
[1:43:22] These guys are not.
[1:43:23] They're very.
[1:43:24] I had Google.
[1:43:25] They're going to work.
[1:43:26] I do.
[1:43:27] So I would like to sit down with them.
[1:43:30] I would like them to come to us as a board and fully explain, what is this proposal mean?
[1:43:38] Because to me, there's, it did not agree like Marla, it is Chinese to me, but they're probably
[1:43:44] happy to see you all.
[1:43:46] So I would recommend scheduling a work session and have them come in and then it's not,
[1:43:51] you know, trying to juggle business and, yep, alright, so do you think we could
[1:43:57] try. Kira you've been communicating with them. Do you think we could look at our calendars
[1:44:03] and give a couple of dates to Kira to see when we could have a work session? And I don't know
[1:44:09] how soon or how quickly I know they are interested in working with us because they've been asking
[1:44:14] me multiple times over the past couple of months if we are ready to move forward.
[1:44:23] So you said two
[1:44:27] I mean, it's next week too soon to consider or do you want to look at the, I was going to ask that question too.
[1:44:34] So I'm glad that you did. How do you two feel about using an off Monday the 28th?
[1:44:42] I want to expedite this, so just tell me where to be when.
[1:44:47] So let me ask this if you have the fifth, is it possible to do a work session before the meeting?
[1:44:54] I don't know what everybody's schedule is on Monday during, yeah, Monday, right.
[1:45:00] And well, I mean, we could meet at the library for this one because it's a work session for Pat to be there, because until we get our youth services librarian, we're short staff.
[1:45:10] So if I heard a participate and not close the library, I mean, we could try asking for a sub.
[1:45:17] I think it's better to do it at the library because then you're there and you're there.
[1:45:22] Yes. Telling you what's going to be replacing what you currently say.
[1:45:26] and visually you have that connection.
[1:45:29] I love it.
[1:45:30] So how does the 28th look for you, sin?
[1:45:32] What time would that be?
[1:45:35] Whenever we're available for me,
[1:45:38] I could personally be available.
[1:45:42] Let me double check.
[1:45:44] Anytime on Monday, after three for me,
[1:45:53] we can do after three.
[1:45:55] How about you, Marla?
[1:45:56] I'm open.
[1:45:56] Okay.
[1:45:57] Want this done?
[1:45:59] And if Monday doesn't work for them, how does a Wednesday work as a backup day,
[1:46:09] the 30th?
[1:46:13] Sometimes.
[1:46:17] Do you guys like this in the morning?
[1:46:19] Yes.
[1:46:19] All right.
[1:46:19] What time do you want to say?
[1:46:21] Oh, you're just going to ask them with?
[1:46:23] So I'm going to give them some windows.
[1:46:25] Okay.
[1:46:26] How about fits?
[1:46:27] Monday and Wednesday, how does between three o'clock
[1:46:31] and six o'clock sound to you?
[1:46:36] At the library.
[1:46:38] Yes.
[1:46:38] At the library.
[1:46:39] Yes, and we will specifically go over this proposal.
[1:46:42] They're going to tell us everything
[1:46:43] that they're included.
[1:46:44] We're going to have this negotiation piece.
[1:46:46] Maybe we don't need every single thing.
[1:46:48] Maybe there's a couple extra bells and whistles,
[1:46:50] but maybe we want to make sure all the security cameras
[1:46:54] have X, Y, Z.
[1:46:56] So, you're going to set up a work session with CNS 928 or 930 between 3 and 6, you're going
[1:47:05] to give us a date.
[1:47:06] I'm going to email them tonight and hopefully we'll get a response tomorrow.
[1:47:11] I can send out to the board and I'll actually include as well.
[1:47:15] All right.
[1:47:15] I made a motion that curing update the quote from CNS with a cap of $30,000 for
[1:47:21] computer upgrade.
[1:47:22] Is there a second?
[1:47:24] Okay.
[1:47:24] We have a motion, we have a second, and you further conversation.
[1:47:29] Then roll, call vote, Cindy.
[1:47:32] Marla?
[1:47:33] Yes.
[1:47:33] And Christina, yes.
[1:47:35] Great.
[1:47:35] Thank you.
[1:47:37] I always do.
[1:47:38] I'm hanging around, as in case anything else comes up.
[1:47:40] Technology wise.
[1:47:42] I don't see that coming up, but you are certainly welcome to stay if you enjoy our conversation.
[1:47:48] I'll stay enough to send the email off.
[1:47:50] We don't need more input on this change in the email thing.
[1:47:55] Like, you're going to get back to us on now.
[1:47:56] Yeah, let me dig in and it's going to be on our agenda for the next.
[1:48:02] No, be it known before we got the go daddy, I asked Kara what we should do.
[1:48:08] Like this has been an ongoing thing.
[1:48:11] It's not.
[1:48:12] We didn't just jump to go daddy.
[1:48:13] Fun of it.
[1:48:14] Oh, I don't have to do it.
[1:48:16] And I'm going to leave some of you so that like I'm the one that set up the
[1:48:19] I set it up. It's connected to me and there it be for the rest of my wherever.
[1:48:28] Thank you very much, ladies. Moving on.
[1:48:32] Billing issues is basically just a really quick update and a plan for 2027.
[1:48:36] We kind of already discussed it earlier that the GGB is working to look at the
[1:48:48] going to come back to us the beginning of 2027, they will take care of it.
[1:48:58] Do you have any specific
[1:48:59] questions about that or anything you want me to go back to Stacey or Jim with or are
[1:49:04] you okay being patient? Focus on the computers and wait for them to come back with her actual plan.
[1:49:13] And they're talking about doing the painting that's April May, are you talking like, and doing the, they're going to wait till then to do the windows, the sills and all that.
[1:49:24] Well, they meant to talk to you.
[1:49:25] And you're very February, actually.
[1:49:28] They sent us emails for the weeks and the windows and the weeks and windows and then in April May painting.
[1:49:37] I have a question about that.
[1:49:38] Does anybody opposed, do you need a motion originally that library was read with white
[1:49:44] trim?
[1:49:45] Is anybody opposed to, that's the colors when they finally come down to that?
[1:49:49] I think that would be great because in my opinion, it has correct district.
[1:49:52] We have to maintain those restrictions.
[1:49:57] I do want that.
[1:49:58] Is that right now?
[1:49:59] Yeah.
[1:50:00] It's red on red.
[1:50:01] Oh, the white is missing.
[1:50:03] It's red on red.
[1:50:04] The trim was originally white.
[1:50:06] It looks crisp.
[1:50:07] And I agree.
[1:50:08] Okay, so, but that's next April May.
[1:50:10] I thought they were going to address the leaks.
[1:50:12] Right.
[1:50:13] The leaky window is in this soon as they could.
[1:50:15] Best of you, Larry, or whatever you call it,
[1:50:17] that side where the elevator is?
[1:50:19] Yeah, that has to be done.
[1:50:21] And we know there's rotting in some of the wood.
[1:50:26] That, but again, that's for them to do.
[1:50:29] They are the ones responsible for the shell of the building.
[1:50:33] But I do think it is important for us to be aware of
[1:50:36] when is this work going to be done?
[1:50:39] Because ultimately, we're the trustees.
[1:50:42] Yeah, we need to stop talking about that then
[1:50:44] if that's on the move.
[1:50:47] So then the 2027 budget proposal, what struck me?
[1:50:54] You may have printed out the one that has the proposal
[1:50:57] with the current staff.
[1:50:59] This is the proposal with the increased staff.
[1:51:03] I never put it out anything you gave it to me and it was not the after what like it was
[1:51:11] And she row away everything else use this one. Okay, so ready to go away every you can't have a word
[1:51:18] I didn't give me something and if not be I thought it was
[1:51:22] Maybe I printed the one that had the like I said the current staff and not the increased staff
[1:51:32] Okay, do we really have to go to this because we have a lot of work?
[1:51:36] Thank you.
[1:51:36] No.
[1:51:36] The numbers have not changed pretty much since we started talking about this.
[1:51:45] Okay.
[1:51:46] Does this include money for the computer?
[1:51:50] Currently, it does.
[1:51:52] That's funny.
[1:51:53] So when we go forward, we could potentially remove some of the money from the computer.
[1:52:04] future library operating equipment currently is budgeted for 16,000. So once everything here
[1:52:13] goes through, we can reduce that. But we do need to be cognizant of how much is the maintenance
[1:52:21] of everything going to cost us. Yeah, because what licensing, what up, yeah, everything, we need to
[1:52:30] Last year budget was and what the number of this year.
[1:52:33] Okay, so you're looking at line that the last three digits are 031 to thirds of the way down.
[1:52:43] Library operating equipment in the green. The first green is the 27 proposal.
[1:52:50] So the first white to the left of that is the 26 budget, which is 2,000, so when we are done
[1:53:04] with the computers, we could potentially go back to that 2,000 dollars and keep in mind.
[1:53:11] This is a budget.
[1:53:13] It's a working budget.
[1:53:15] Every question was the total number.
[1:53:17] total number in the green at the bottom 2016 grand total is 317135 taking care of the computers
[1:53:30] this year could potentially drop us to below 300,000 oh okay didn't look like a three
[1:53:41] You look like a one.
[1:53:43] Okay, sorry, ma'am.
[1:53:43] Get your back to me.
[1:53:44] I have to bring back the fine glasses for everybody.
[1:53:47] Because this is small print.
[1:53:48] May I have a go and bad?
[1:53:50] Okay, but everything else shows us what was last year's number.
[1:53:54] No, two in.
[1:53:55] Last year's number is in the white right here.
[1:54:01] Two in.
[1:54:01] Yes, that's last year's.
[1:54:04] I just wanted to see what they did.
[1:54:05] That number orange is a three.
[1:54:08] One, two, five.
[1:54:09] Okay, I said seven, four.
[1:54:10] You guys are talking, we're talking in the green right here, the green total for the 27 proposal and which salaries this include.
[1:54:23] Okay, so look in the comments section in the yellow in fold print.
[1:54:31] We talked about adding an assistant library in full time for 40 hours and a library aid position for 32 hours.
[1:54:45] Now also keeping in mind, adding them in 27, they're not going to work the entire 12 months because we vote on it in March.
[1:54:55] And after we vote in March, that pretty much is your first quarter.
[1:54:58] So, it's not going to be the full 12-week-and-a-hire the services that we're hoping to do within the next few weeks.
[1:55:11] Yes.
[1:55:12] Yes.
[1:55:13] What do you have?
[1:55:15] Enough of this.
[1:55:16] Providing.
[1:55:16] You're proposing.
[1:55:18] And like, really, truly, we need a services library.
[1:55:22] So, like, adding is, we need to fill.
[1:55:27] Right. And okay, so it's one of what make sure we know what's in the budget, though.
[1:55:33] This was to breathe in the up to speed. Real quick, passing it out, you have it.
[1:55:39] And that question, yes, about the computers, if we are going to go forward.
[1:55:43] If we are sending money out of the 26 budget, then we don't need to ask for it in 27.
[1:55:49] Keep that in mind as we go forward.
[1:55:51] And again, the last time anybody can change the budget is at deliberative session, which is February, so we do have time for that.
[1:56:02] All right, next item, moving on to Youth Services Library and Search Committee, the update on that.
[1:56:11] Marla.
[1:56:11] Yes.
[1:56:11] I know you had three letters come in.
[1:56:14] I do.
[1:56:15] I did.
[1:56:15] Okay. We didn't specifically outline what we're doing, but we did say we were going to replicate what we did for the search committee for the lead library.
[1:56:29] So we put out a request for people to be on the search and my understanding is we only had three people reply.
[1:56:39] Yes, and you know this is my thought because we do need to build a space.
[1:56:44] Yes, I believe the four of us and these three people is sufficient to do what we have with what we have right now
[1:56:52] We said plus pat I said for oh, I thought I I'm sorry. Let me clean my ears
[1:56:57] Me clean I included my path. Oh, yeah
[1:57:00] So I just believe that we are sufficiently secured in search committee
[1:57:08] That's my thought
[1:57:10] Okay, and make a motion, Marla.
[1:57:12] Okay.
[1:57:12] Let's step at a time.
[1:57:14] So, I motion that we accept the three applicants for the Search Committee.
[1:57:21] And we move forward with setting a date.
[1:57:24] Okay.
[1:57:24] Can you please name these three people?
[1:57:28] Kim Ableton, Delmatrezy, and Gretchen Gott.
[1:57:31] Perfect.
[1:57:32] Is there a second?
[1:57:34] Oh, second that?
[1:57:36] Any further conversation about the makeup of the Search Committee?
[1:57:40] All right. Then let's vote. Marla? Yes. Cindy. Yes. And Christina. Yes. So we have the search
[1:57:49] committee. So the next step is setting dates. Because we have 21 applications that came in.
[1:57:59] Did you have an opportunity to look at all of them? I don't think I looked at all of them. I looked
[1:58:04] at the ones she gave me. Okay. Oh, do you have the others?
[1:58:08] that you probably have in my email, but I kind of thought we were going to go into non-public tonight.
[1:58:18] We can't.
[1:58:18] I have all of them printed out here that I can review with you.
[1:58:22] If you need me to print them out, we can have them all printed out and you can pick them up tomorrow.
[1:58:28] If there's any that are missing.
[1:58:30] But I have them all.
[1:58:31] I'll check them when I bring the form up tomorrow.
[1:58:34] I will leave them also for you.
[1:58:37] I knew you were going for the weekend, so I didn't want to call you and ask like, okay, I figured that would kind of, well, that's the next step right.
[1:58:45] So the first step is we have them.
[1:58:47] Okay, motion to accept any letters of intent.
[1:58:51] Name and set date.
[1:58:53] Oh, I don't know how I'll look at this.
[1:58:54] We have to look at this on the people.
[1:58:55] We voted on that.
[1:58:57] So now that's that dates for meeting times and days.
[1:59:03] And we said we want to get going on this.
[1:59:09] I do not have a ZBA meeting this Wednesday evening.
[1:59:12] Are you available?
[1:59:13] We had meetings on Wednesday before.
[1:59:18] And I don't know if it's too quick.
[1:59:23] Okay.
[1:59:23] Ask him.
[1:59:24] She's available Wednesday.
[1:59:25] How many weeks is this usually take?
[1:59:28] I've never been on it.
[1:59:28] Well again.
[1:59:29] And so the process is, we look at the applications, the last time we didn't really have that
[1:59:37] many.
[1:59:38] And as a whole committee, we weeded them down to about about five, and then we set up interviews
[1:59:46] with them.
[1:59:47] So one week, we got the applicants down to what we wanted to interview, the week after
[1:59:54] that we interviewed, and pretty much the week after that.
[1:59:57] so about three weeks.
[2:00:00] So three Wednesday night? Yeah. Say also, I have a lot of going on right now. Okay. So what does yours? I'm just asking. Yeah. I know this is. Well, that's why, again, if we reserve Mondays, I think if we could, I mean, this Wednesday, I think is really fast. We'd have to go back to the other search committee members to see if we can give them all the information.
[2:00:25] Could they meet with us the first Wednesday in two days, potentially meet again on Friday?
[2:00:35] And then depending on when we're meeting with the CNS guys, Monday or Wednesday of next week.
[2:00:43] That's exactly what we did.
[2:00:45] Because we did.
[2:00:46] It was here Wednesday, a Friday, and a Wednesday.
[2:00:51] So, really, truly it was for before we started.
[2:00:55] Because I mean, the person waiting is going to want to be paid, too.
[2:01:00] They haven't only want a job.
[2:01:02] Right.
[2:01:03] And we've got to get quick and then.
[2:01:05] That's right.
[2:01:07] So do you have your calendar available?
[2:01:09] Do you have your calendar available?
[2:01:12] I'm just putting it.
[2:01:13] I'm making it available because I'm not kicking a can.
[2:01:15] Okay.
[2:01:16] I'm all over us.
[2:01:17] So do you want to try to reach out to the other committee members?
[2:01:24] numbers to see if we can make a copy of the whole packet for them.
[2:01:30] And this is pretty much the whole packet.
[2:01:32] I have the same thing.
[2:01:34] I have it all.
[2:01:35] You have enough of a bag of water.
[2:01:37] Are you as enough of a bag of water?
[2:01:38] No minor as a date of bed sending it in.
[2:01:42] I'm not going to tell you how long.
[2:01:44] All right.
[2:01:45] I have my wrong mixed up because I think so.
[2:01:47] Okay.
[2:01:48] So I will check with Cindy on before we leave.
[2:01:52] I will check with Cindy on what she does.
[2:01:53] have, I will copy it tomorrow. I will leave that at the library. I will also leave the book
[2:01:59] keepers paper for us to sign. And you want me to reach out to, I'm reaching out to Kim right
[2:02:08] now, and I will reach out to Thelmer and Gretchen. All right. And let them know we're looking
[2:02:14] at Wednesdays and maybe potentially Monday the 28th, depending on when we're meeting with the
[2:02:26] CNS guys, I can't give this one.
[2:02:29] Not this Wednesday.
[2:02:33] Okay.
[2:02:35] I can do a turn on the day, but I had a commitment on Wednesday and evening.
[2:02:40] Okay.
[2:02:40] And then I wonder if Belmer is retired, but I've got her works.
[2:02:46] Does she drive at night, Gretchen?
[2:02:49] She can't, she's been at meetings late.
[2:02:53] Do you think we would afford to five be, OK?
[2:02:57] Do you, I don't think for a first meeting,
[2:03:00] we need more than an hour.
[2:03:01] Are you thinking this one's dead?
[2:03:04] OK, we didn't do that with care, right?
[2:03:06] I'm trying.
[2:03:07] I'm trying.
[2:03:08] No, I'm not.
[2:03:09] We didn't do that, that's next week.
[2:03:11] The 23rd or the 30th.
[2:03:15] I see we get moving 9, 23 Wednesday.
[2:03:18] So how about we set the first meeting and we go from there?
[2:03:22] See if we can do Wednesday for a clock to five o'clock.
[2:03:30] You know what, even if we get, even if we get.
[2:03:35] Where do we meet?
[2:03:37] I recommend we meet here if we can.
[2:03:41] It's after school.
[2:03:42] And it's relatively quiet and private.
[2:03:46] The library is not very quiet and private.
[2:03:53] What does Wednesday look like from 4 to 5?
[2:03:57] Oh, I believe we have the kids in for Lego club Wednesdays.
[2:04:04] And what do you have for the four deaf on Wednesdays?
[2:04:09] It's just me and Kathy.
[2:04:12] Could we ask Linda if she'd be willing to sub from 4 to 5?
[2:04:17] I could, right by here, and if she can't, then we have no choice but to meet at the library.
[2:04:28] Is that the sound okay to you?
[2:04:32] Okay.
[2:04:32] So we're going to try for Wednesday,
[2:04:39] the 23rd.
[2:04:43] It will be our first meeting and we'll go from there.
[2:04:54] We'll talk about the steps, the procedures, everybody will have the first round of all 21 applicants, and I'm hoping we can
[2:05:04] We can eliminate at least half of them based on what I've seen if not more.
[2:05:09] Are you a week out of the line?
[2:05:11] I agree.
[2:05:12] I got down to nine.
[2:05:13] I got down to less than that.
[2:05:15] Did you plan?
[2:05:16] Yes.
[2:05:17] I got closer to five.
[2:05:19] Yeah.
[2:05:19] That makes sense.
[2:05:20] And we'll talk, we'll talk about that.
[2:05:22] So let's see what we can do for a Wednesday, four to five.
[2:05:27] And I will look to see if this room is available.
[2:05:32] OK, so 109, available.
[2:05:37] And then I have to post, post, quickly.
[2:05:42] But it's a work session.
[2:05:44] So it's OK.
[2:05:45] It is not televised.
[2:05:47] It is not public.
[2:05:49] They know it's happening.
[2:05:52] So I'll create the post tonight, I'll send it overnight, so here we've got to get it out fast.
[2:06:00] Okay, and then tomorrow you'll be able to post it at the library.
[2:06:05] You can post it online, and that covers the legal base.
[2:06:09] We do think we want to do room 109, but possibly the library correct.
[2:06:15] So
[2:06:19] you have something going on there and you're available for a five.
[2:06:23] Yes, I am.
[2:06:24] I texted Delma.
[2:06:25] I,
[2:06:28] um,
[2:06:28] Hi, that.
[2:06:29] Oh, Grace.
[2:06:29] Hi, about time out.
[2:06:31] What?
[2:06:31] Things easy.
[2:06:32] What?
[2:06:33] Because it's only a 24 hour notice,
[2:06:37] let's just go ahead and say,
[2:06:38] we'll meet at the library.
[2:06:40] Not not just switching back and forth.
[2:06:43] And we don't need cameras.
[2:06:45] Now, but the question is coverage.
[2:06:49] We can be here if we know we have a substitute
[2:06:54] As up right now just me in the library because we're not going to be interviewing anyone.
[2:06:59] And we have to tweak and go up.
[2:07:01] Well we can go up in her office and
[2:07:04] We have a sound machine.
[2:07:07] We have a sound machine.
[2:07:08] We have a sound machine.
[2:07:11] I don't know.
[2:07:11] I mean, I always have a sound machine.
[2:07:17] We shut the back door in the stairwell and we shut the door.
[2:07:21] And we can put chairs there along the counter and we can come to believe that the six seven people play the radio for a few minutes.
[2:07:30] It'll be uncomfortable, so we won't want to stay long.
[2:07:33] There you go. I don't like a plan.
[2:07:37] Well, I think it's an initial meeting. I don't think it's a big deal.
[2:07:41] I didn't mean anything, but I sound much the other than we don't have to unlove.
[2:07:50] Okay, I want to say to you.
[2:07:52] We don't need to say anything new.
[2:07:53] So then should I contact Linda to see if she can stop?
[2:07:56] I can't ever mind.
[2:07:58] No, just definitely the library.
[2:08:00] OK.
[2:08:01] That simplifies that.
[2:08:02] Crossing out room 109, then I don't need to contact anybody and custodians.
[2:08:09] And this is the easiest way to keep it clean.
[2:08:13] Can I check your name off of Richard, reaching out?
[2:08:18] All right.
[2:08:19] So we're good on that.
[2:08:22] So again, the Youth Services Library and Kennedy subdate.
[2:08:24] then we don't need to have a non-public tonight because we're just going to meet on Wednesday.
[2:08:28] I want to do a non-public though.
[2:08:31] Okay. We'll have a non-public.
[2:08:35] And the only thing we're going to say publicly right now is that we've received 21 applications.
[2:08:43] That's the only thing we're saying for the public.
[2:08:46] So moving on, is there anything else anybody wanted to bring up?
[2:08:51] Poor Pat.
[2:08:52] Oh no, I didn't hear her thing yet, she's here.
[2:08:56] All right, Pat.
[2:08:57] You're on.
[2:08:59] Here.
[2:08:59] Quick, quick, quick.
[2:09:02] Thank you very much.
[2:09:04] Oh, no, I have a staple one.
[2:09:06] Oh, I've got a copy of this here, or the send it to you.
[2:09:11] OK, Pat.
[2:09:13] We announced the winner for the adult fall bingo.
[2:09:18] She picked $50 gift card to the bakery.
[2:09:21] That's it.
[2:09:21] She picked up.
[2:09:24] Canva, subscription for the library, we could really use one.
[2:09:30] It was what Kristen was using.
[2:09:33] She had her own personal account.
[2:09:35] But it's how she was creating all the calendars
[2:09:38] that we put out and everything.
[2:09:42] They used to have a thing where they still do.
[2:09:46] We're nonprofits.
[2:09:47] Get a subscription for free.
[2:09:49] Unfortunately, it does not cover public libraries.
[2:09:53] The basic, which is all we would need, is 144-year.
[2:09:59] So I'd really like to get that as Marla was saying to a lot of our applicants, if you notice on the resumes, they all list that they know how to use cam.
[2:10:10] It's a very popular.
[2:10:12] I use it a lot too.
[2:10:15] I know Canva, I've used it.
[2:10:16] I motion that we get Canva.
[2:10:19] for $144 for a year okay so let's add to that would you like her to go ahead
[2:10:27] and order it this week we have the money in our budget all right so
[2:10:32] affected immediately okay well we didn't vote no no I know I have to write the
[2:10:41] So we subscribe to Canva or $144.
[2:10:49] $144.
[2:10:50] Most India weight of the neck and motion, we subscribe to Canva for $144.
[2:10:55] My 100 got messed up.
[2:10:57] $144 a year immediately.
[2:11:01] And Cindy seconded it.
[2:11:04] The only conversation I have to add, it needs to be added into the 27 budget because
[2:11:12] the year we're going to have to renew it.
[2:11:15] So I made a note.
[2:11:16] Okay.
[2:11:17] All right.
[2:11:17] So motion we subscribe to Canva for $144 a year immediately.
[2:11:23] Okay.
[2:11:23] Thank you, Cindy.
[2:11:25] And ready for a vote.
[2:11:26] I'm ready.
[2:11:27] Marla.
[2:11:28] Cindy.
[2:11:30] Yes.
[2:11:31] Christina.
[2:11:32] Yes.
[2:11:36] I heard back in repair shop because I told him to please call with an estimate before he did anything.
[2:11:45] He quoted us to fix everything that that vacuum cleaner needs $391.96.
[2:11:53] He did offer because it is an older machine and if we do not want to put all that money into repairing it,
[2:12:01] We could use it as a trade-in for a new, similar, same brand for the $650.
[2:12:13] Okay, so I told him I would get with you to see what you would decide on that.
[2:12:18] Do we go ahead with the repair or do we just use it?
[2:12:22] I'd like to ask a question just to clarify.
[2:12:25] is the 650 minus the trade-in, or would, that is mine, he's given us a $200 trade-in.
[2:12:35] It would be 850 if we didn't have a trade-in.
[2:12:38] Okay, personally, I agree.
[2:12:40] We need a new machine that one is really old.
[2:12:42] Joy has spoken to me about it.
[2:12:44] My only concern is we really want to go forward with the computers.
[2:12:48] And I'm wondering if we could wait till December to make the decision
[2:12:54] And on if we have the enough funds, I just say let's just do it.
[2:12:59] We have the equipment maintenance and replace eight, the 650 for new machine.
[2:13:06] We do have, okay.
[2:13:10] So equipment maintenance and repairs.
[2:13:13] Right.
[2:13:13] And when you have them out of a line item.
[2:13:17] Four.
[2:13:18] Four.
[2:13:19] We don't.
[2:13:19] Twenty six.
[2:13:21] We don't have enough money.
[2:13:24] But in December the bottom line, by December we still have enough money at the bottom line we can do it.
[2:13:34] Here's my thought with that, because you and I used it in the night that Chris had left.
[2:13:40] And I would like to talk to Joy, Pat, to talk to Joy.
[2:13:46] The company that she talked to was in Huxa, it's a seabull, which a seabull was a really
[2:13:53] good machine. However, there has to be a better product and maybe it might be 400 or 500.
[2:14:02] I'm telling you right now, good vacuum is going to cost you a thousand dollars or $1,500.
[2:14:10] And it's commercial, but what I meant is, it's like a Cardi.
[2:14:16] It's like cast iron.
[2:14:19] And we really, it's for a plus carpet.
[2:14:23] It's not for a carpet that we have.
[2:14:25] I think that I think it would be wise to ask them for a proposal,
[2:14:34] but you're like a suggestion on a commercial vacuum that does indoor out to a carpet.
[2:14:44] Like that's what we have. It's not doing plush-copeting. It's doing...
[2:14:51] I guess vacuum cleaners have been something I'm very good at because I have a big family and we use lots of vacuum cleaners.
[2:15:00] If the guy is offering 650, and he's taking a trade-in, we would be paying 400 to fix it.
[2:15:09] No, I'm not disputing the number. I'm not. I'm just saying she needs the vacuum.
[2:15:15] I do too.
[2:15:16] And I trust Joy to work with them to choose what's going to help her do her job.
[2:15:21] Well, that's what I would ask what to do, is I use it exclusively in the lives.
[2:15:26] Yes, yes.
[2:15:27] I'm not as good as 650, I know, because I bought vacuums for a program for years, okay?
[2:15:33] And I have a friend that runs a vacuum cleaner, and so I know that Simo is a good machine.
[2:15:39] What I'm saying is, tell her to get something that's like, move.
[2:15:45] Oh, is it too heavy?
[2:15:46] Oh, my God, Cindy, it's in scene, we have it.
[2:15:49] It's like, okay, let's move on.
[2:15:51] Oh, maybe she wants to make it for it.
[2:15:53] I say, let her do this.
[2:15:54] Okay, so make a motion.
[2:15:59] You've been doing very well this evening.
[2:16:01] Go ahead.
[2:16:02] I motion that you speak to Joy and talk to that company and get the best
[2:16:10] that he has to have been putting in the tree.
[2:16:13] Not to exceed $650, right?
[2:16:16] We're going to go with.
[2:16:17] Okay.
[2:16:18] When Ted is listed here.
[2:16:20] And a motion.
[2:16:21] She wants one that's lighter that's something she likes better.
[2:16:27] All right, Pat, all right, motion pass.
[2:16:30] She's the one that has to use that.
[2:16:31] I understand, because I have a Kirby at home and it's like,
[2:16:34] if I bring it up stairs, it's upstairs for months.
[2:16:38] Okay, okay, so we have a minute.
[2:16:40] All right, motion pass, speak with Joy,
[2:16:43] and make this deal as proposed.
[2:16:49] Make deal with a new machine deal with trade in.
[2:16:55] She's had it fixed more than once before.
[2:16:59] I know that.
[2:17:00] Sure, at least once before.
[2:17:01] She told me it's been every year, the tune-up.
[2:17:05] It's a little part, but this is like a lot more than ever before.
[2:17:11] You want me to write not to exceed 650?
[2:17:13] Yeah.
[2:17:14] Including the trade-in.
[2:17:18] I mean, yeah, if there are several different models,
[2:17:21] don't tell us the thing about it.
[2:17:22] motion to speak with joy and make deal the deal would trade in for new vacuum, not to exceed
[2:17:29] $650.
[2:17:33] And don't come back with your heart.
[2:17:38] Okay, second, I'll second that one.
[2:17:42] Ready for a vote?
[2:17:43] Cindy?
[2:17:44] Cindy, yes.
[2:17:44] Kristina, yes?
[2:17:46] Molly, yes.
[2:17:47] So give joy the good news.
[2:17:48] All right.
[2:17:49] We're going forward.
[2:17:50] Next.
[2:17:50] Um, we got that email from Debbie, that's how it belongs.
[2:17:55] Yes, um, those charging extenders, the ones she bought,
[2:17:58] and Amazon aren't compatible.
[2:18:01] Um, but I guess the company that installed those blinds does have,
[2:18:06] Oh, charge your extenders.
[2:18:09] I forget how much that we have.
[2:18:10] We have that email.
[2:18:11] I think they were 21 something in the piece.
[2:18:15] I know that the one's Debbie ordered or about that.
[2:18:19] Um, and how many that's,
[2:18:25] I only think we need for the main, right, two by the desk, two by the computers, and one on the right corner, right?
[2:18:40] Or are they, are they single, those are single? Okay, so the one two, and by the register are there two, there's three.
[2:18:51] So we need that in the back entrance back entrance we kind of feel like we don't really need those
[2:19:00] We never really adjust those lines. We never even use them. So why would we bother?
[2:19:06] Well, that's where a Christian was standing up on the ladder
[2:19:09] Yes, we have to do them all and she did
[2:19:13] But I don't think they all
[2:19:15] Did we charge if you don't use them? Yeah over time. They do yeah every six months and they do
[2:19:21] It's charged even if nobody's using that.
[2:19:24] So they get charged every six months.
[2:19:26] March in October, but you don't think that they should have.
[2:19:32] I've asked the staff and staff have said the only blinds they use are the ones right
[2:19:40] by the circulation desk and the ones where the computers are by the fireplace.
[2:19:46] I know that.
[2:19:47] the light occasionally different times of the year will sign in and if you're working on a
[2:19:51] computer you get finding sunlight coming at you.
[2:19:55] And on the second floor we can reach them so we don't need extenders for the ones upstairs.
[2:20:02] So I would feel more comfortable if you get the cost.
[2:20:07] I will contact them because that was a quote from Debbie from a while ago.
[2:20:11] Yeah. So could you please get the cost and bring it to our next regular meeting?
[2:20:17] Yes. And we'll vote on it then.
[2:20:19] And we will confirm where we are in the budget also continuing to go forward.
[2:20:25] And we'll go from there.
[2:20:27] All right.
[2:20:28] I know because of the computer thing we said book budgets frozen.
[2:20:34] Yes.
[2:20:35] But our people magazine needs to be very new.
[2:20:39] Okay. It's $50 for the year. I don't know if you want to do that. It is a popular magazine.
[2:20:44] Yes. It is one that is constantly checked out.
[2:20:47] Okay. Now I just want to double check. Okay. So library books and publications.
[2:20:53] And we do have $15,000 there for $50. I'll make the motion.
[2:20:58] We renew people magazine for $50. Is there a second?
[2:21:02] Okay. So Cindy seconded it.
[2:21:05] Any further conversation on that?
[2:21:08] Okay, roll call vote, Cindy.
[2:21:11] Cindy, Marla?
[2:21:13] Yes.
[2:21:13] Kristina, yes.
[2:21:15] They will let Marla finish writing.
[2:21:31] I do have the list of titles that I ordered that last book order.
[2:21:34] I don't know if anybody wants to look at it.
[2:21:37] They have all come in except the Jody Peacle, because that one's not.
[2:21:42] It's just one copy, right?
[2:21:43] Being released to October 6.
[2:21:45] But all the other ones are in library.
[2:21:48] All right, very nice.
[2:21:51] Next.
[2:21:55] The bookkeeper contract needs to be signed.
[2:21:58] Oh, she has the fire.
[2:22:01] Um, okay, so we have ladies.
[2:22:03] And we can sign that.
[2:22:05] She wasn't there when we talked about it.
[2:22:08] Um, okay.
[2:22:08] We said we would go ahead and sign.
[2:22:10] Oh, all right.
[2:22:11] Perfect.
[2:22:12] It only needs one signature.
[2:22:14] owner
[2:22:17] manager or board chair.
[2:22:19] Hello.
[2:22:21] Okay.
[2:22:22] Town of imperfects that.
[2:22:24] All right.
[2:22:25] Thank you.
[2:22:33] You skipped the magnifying glass.
[2:22:35] You skipped the magnifying glass.
[2:22:36] You skipped the magnifying glass.
[2:22:40] And today is the 21st, right?
[2:22:44] I'm writing bookkeeper contract signed by CV.
[2:22:47] I don't have to bring bookkeeper does need.
[2:22:50] I just don't sign.
[2:22:52] Signed.
[2:22:52] I'm not going to bring books.
[2:22:53] I'm looking for here.
[2:22:57] They're asking for a signature for a business name, but it's as town of Raymond, the litaker library.
[2:23:04] I wonder if they sign it.
[2:23:05] than as well.
[2:23:07] I don't know.
[2:23:08] I don't know.
[2:23:08] I don't know.
[2:23:09] No, because it says by signing bill.
[2:23:14] Oh, you know what?
[2:23:16] I bet that is.
[2:23:17] They sign over here, right?
[2:23:19] I don't know.
[2:23:20] Does it's a contract?
[2:23:21] Why?
[2:23:23] No, it says chair.
[2:23:25] It's out of line.
[2:23:26] But there's two signatures needed.
[2:23:29] Who's that?
[2:23:37] Do they sign that?
[2:23:41] Okay, I'm going to say that this is where you print your name, and that is where you sign your name.
[2:23:50] Tara Raymond Dudley, tackle library, business name.
[2:23:54] Chair Boy Chair, Christine Bogel, signature, Christine Bogel.
[2:23:59] You print here and sign there.
[2:24:01] I didn't.
[2:24:03] Anyway, do you want white out?
[2:24:05] No.
[2:24:06] Do me a favor.
[2:24:08] Can you scan this to them?
[2:24:10] If it needs to be changed, I'll come in and I'll do what I need to do.
[2:24:13] Do printing name could creep?
[2:24:17] That clearly says, think well, I understand,
[2:24:19] but that clearly says your ideas, you just love.
[2:24:23] I agree to the proposal.
[2:24:25] Yes, there should be, so they printed this.
[2:24:29] You would have printed your name,
[2:24:32] and then you would have signed your name and dated it.
[2:24:34] So this would, and I have white out,
[2:24:36] if you would like to,
[2:24:37] we'll just,
[2:24:42] if I need to read.
[2:24:43] Good ones, you put a line through, other ones,
[2:24:45] So we've gotten those in, yeah.
[2:24:47] Just let me, all right.
[2:24:50] Okay, next.
[2:24:52] That magnifier.
[2:24:55] Um, because it's kind of old and outdated,
[2:25:00] nobody's really interested in it.
[2:25:03] I don't know if you want to list it on the minisited options
[2:25:07] to see if we could even get 50 bucks for it.
[2:25:10] Something?
[2:25:10] Oh, say.
[2:25:11] Wait, wait, wait.
[2:25:13] I say, go for it.
[2:25:14] Pat, that's fine.
[2:25:16] Cool, ready, let's go, ready, yeah.
[2:25:18] All right, I'll make the motion that you go ahead
[2:25:20] and you post the magnifier on Unisabeth.
[2:25:24] Is there a second?
[2:25:28] Ready for a vote.
[2:25:29] Cindy, Cindy, Marla?
[2:25:33] Yes.
[2:25:34] And Christina, yes.
[2:25:37] All right.
[2:25:38] I'm writing, I have this part.
[2:25:41] Optic, what was that?
[2:25:42] This is intended for the magna fire on
[2:25:54] some website munis a bit. Yes,
[2:25:59] yes, you might want it
[2:26:00] You know, it's worth a try
[2:26:05] Or if that doesn't work, I wonder if we could donate it to somebody somewhere
[2:26:10] We'll figure it out. All right, CV motion to put up the magna fire on munis a bit's auction
[2:26:17] Cindy you seconded it
[2:26:19] Okay, ladies, go right ahead.
[2:26:22] I don't know.
[2:26:22] Cindy, yes.
[2:26:23] Christina, yes?
[2:26:25] I think we did that part, M.A. Yes.
[2:26:28] All right.
[2:26:30] When they paved the parking lot, they moved our book drop off of the pavement
[2:26:35] on to the grass.
[2:26:37] I'm not sure who moved it at the paving company dinner at the town,
[2:26:42] but it is extremely difficult to open and close to get the books out now.
[2:26:47] Because the blind doesn't, on the grass.
[2:26:50] It doesn't.
[2:26:51] It doesn't.
[2:26:52] Right.
[2:26:52] So we can, I can't text Brian to move it.
[2:26:55] All right.
[2:26:56] All right.
[2:26:56] I just want the guys to do it.
[2:26:59] Take the guys do it at the top.
[2:27:00] All right.
[2:27:01] Take them with the right way or supposed to go through DPWG.
[2:27:07] Oh, when I go up tomorrow, when I come up,
[2:27:10] I'll go in the last days.
[2:27:11] It'll move.
[2:27:12] Thank you.
[2:27:13] It's too heavy.
[2:27:14] Oh, yes.
[2:27:15] Thank you, Kira.
[2:27:19] So please, yes, contact the proper people to have it put that.
[2:27:26] Did you want to speak to me?
[2:27:28] I don't say you're keeping your list going.
[2:27:32] I don't need it.
[2:27:33] I just wanted to talk about it.
[2:27:35] Anybody wanted to see?
[2:27:36] No, I want to see some of the books.
[2:27:38] Okay, go.
[2:27:40] If you do that in a moment.
[2:27:41] All right.
[2:27:44] Lastly, Christina, the Warren article.
[2:27:48] Did you want me to actually write that to you, guys?
[2:27:51] Need to vote that it's going to be written as a board.
[2:27:53] Do need to vote.
[2:27:54] You have not had a conversation now.
[2:27:56] And we started to talk about it earlier today.
[2:27:58] Next page.
[2:27:59] Next page.
[2:28:01] Talking about the library's capital reserve
[2:28:04] fund for building maintenance.
[2:28:07] Do we want to consider
[2:28:11] Asking the towns and citizens to add money to it and make us the agents of it that would be something for us to prepare that would have to go through all the proper procedures of course and all the proper channels.
[2:28:28] Yes, it does take a vote of the board to be able to even initiate this. Is that something that you're interested in?
[2:28:37] Is that something you're interested in?
[2:28:40] This?
[2:28:42] I would have to understand.
[2:28:45] So that's something for us that will consider out of future meeting.
[2:28:49] We have a little bit of time.
[2:28:51] But I wanted to place the seed that we start to think about it
[2:28:54] as we also work on the budget.
[2:28:56] Why is it a seed?
[2:28:57] I'm missing something.
[2:28:59] I see our F-capital reserve funds are funds created by the governing body
[2:29:06] which is the citizens of the town.
[2:29:10] And Cindy mentioned today, we have about $4,000 in there.
[2:29:15] Currently, it's the board of select men who have control over it.
[2:29:19] And if there's something we would like to have done,
[2:29:21] we have to go to the board of select men, and they can say no.
[2:29:24] Whereas if it's us and where the agents of it,
[2:29:29] we can vote as a board and have if the citizens approve
[2:29:35] transferring it to us. And then we can spend it on what we feel we need to spend it on.
[2:29:42] Or anything, we could even change it. Doesn't have to be building maintenance.
[2:29:48] It could be anything library maintenance.
[2:29:53] So it's something that I would like for us to look at.
[2:29:57] Does it mean we have to choose it on here?
[2:30:00] No. No. No. It's on our, it's, it's a financial report.
[2:30:05] It's a runny off to the side. Like a bank account. See on the dials, but it's another fund of about $4,000.
[2:30:15] So currently our capital reserve fund is managed by the BOS.
[2:30:21] Yeah. Oh, well, I'm off. Well, let's take that out. I'm off.
[2:30:25] Okay. So something to do going forward.
[2:30:28] Well, the question is, do we put a warrant article to allow the people to vote to give us to us?
[2:30:36] Well, we can't just do it.
[2:30:38] No.
[2:30:39] So, what's talk about that at a future meeting?
[2:30:42] Like I said, we have time to prepare.
[2:30:45] A lot of our viewers, very, I'll tell them.
[2:30:47] I'm doing it.
[2:30:48] I like it.
[2:30:49] Well, if they say yes, then if you don't go, I think this is the protocol.
[2:30:53] Anything else?
[2:30:54] That's that.
[2:30:55] Thank you.
[2:30:55] That was wonderful.
[2:30:56] Thank you.
[2:30:56] Okay, so that takes care of the majority part of our meeting.
[2:31:03] We talked about potential additional meeting dates, but our regular board meetings for October
[2:31:11] should be the fifth and the 19th.
[2:31:16] And we're going to talk about November next month, we're not going to talk about November
[2:31:19] right now.
[2:31:20] And we also have the computer meeting and that's right.
[2:31:23] That's right.
[2:31:24] The search case.
[2:31:31] Okay, so I understand Cindy would like to go into a non-public, so for the gentleman,
[2:31:40] kindly volunteering in the RCTV room, we are going to make a motion that we go into a non-public
[2:31:48] meeting. We do not need coverage any more when we come out. We will simply close the meeting.
[2:31:56] Oh, this is right. So at 931, I make a motion that we enter into a non-public session.
[2:32:06] Her RSA 91A, called in three Roman numer two, related to hiring.
[2:32:18] The hiring of any person who's a public employee.
[2:32:21] It should be this one.
[2:32:23] You have something else you want to talk about.
[2:32:26] Okay.
[2:32:27] So let's call it A and B.
[2:32:30] One is personnel.
[2:32:32] One is hiring.
[2:32:34] It's very second.
[2:32:35] And we do have to do roll call vote for this.
[2:32:39] So Cindy?
[2:32:40] Cindy, yes.
[2:32:41] Christina, yes and Marla?
[2:32:43] Yes.
[2:32:43] Okay.
[2:32:44] Thank you, our CTV.
[2:32:46] Have a good night, everybody.
[2:32:48] This one.