1 00:00:02,370 --> 00:00:10,570 Welcome to the Reagan Academy Board of Trustees meeting. Today is March 17, and the time is 1136. 2 00:00:11,390 --> 00:00:18,630 In attendance, our Joe Millward. Wrong Squad. And the Rogers. Joy Heron. Justin Riggs. 3 00:00:24,240 --> 00:00:24,780 Thank you. 4 00:00:24,780 --> 00:00:29,780 Well, we give the meeting with a prayer and then we'll have the pledge by Oste. 5 00:00:30,280 --> 00:00:31,320 We'll see how that works. 6 00:00:34,740 --> 00:00:39,780 Our father and heaven were great for this day and for the time that we have to take out 7 00:00:39,780 --> 00:00:42,520 of our day to think about things going on in a regimen. 8 00:00:43,580 --> 00:00:52,060 The SC2 bless the teachers of administration as they try to help each of the children grow 9 00:00:52,060 --> 00:00:59,740 develop and we pray for kids who attend school here that they can have clear 10 00:00:59,740 --> 00:01:05,140 minds and learn the things that they should. These lessons as we talk about the 11 00:01:05,140 --> 00:01:09,140 things happening in the school and we ask for this in the name of Jesus Christ 12 00:01:17,410 --> 00:01:25,350 of the United States of America and to the Republic for which it stands one nation under God 13 00:01:25,350 --> 00:01:28,830 indivisible with liberty and justice for all. 14 00:01:31,580 --> 00:01:33,460 I think it works better if the person online 15 00:01:33,460 --> 00:01:44,700 is leading it. It's more smooth than the other times. Thank you. Okay, we'll start with the approval of 16 00:01:44,700 --> 00:01:45,820 February minutes. 17 00:02:32,500 --> 00:02:37,900 Amber, would you change where it says CTE in those spots? I probably 18 00:02:37,900 --> 00:02:41,420 said that. It should be CCA. Oh CCA. Yeah, 19 00:02:43,880 --> 00:02:45,960 that's the College of Career Awareness. 20 00:02:47,260 --> 00:02:49,860 CCA, that was probably me. That's the nursing. 21 00:02:52,080 --> 00:02:55,080 They may have changed a lot. In the CTE 22 00:02:55,080 --> 00:02:58,760 program, they do some career awareness sometimes, yeah. 23 00:05:34,900 --> 00:05:36,060 Board training. 24 00:05:40,930 --> 00:05:51,410 So if you remember there's a couple of state auditor trainings for board members module one is one that we need to complete it's been we split it up in two sections. 25 00:05:52,210 --> 00:06:00,400 So just say this will be an annual type thing until further notice, but if it seems familiar, probably. 26 00:06:02,030 --> 00:06:05,850 in Utah State Board of Education's training on audit committees and school 27 00:06:10,070 --> 00:06:11,050 districts and 28 00:06:11,050 --> 00:06:15,830 charter schools together are referred to as local education agencies or LEAs. 29 00:06:16,770 --> 00:06:22,050 This series of training modules is designed specifically to help your LEA governing board 30 00:06:22,050 --> 00:06:26,830 establish its audit committee and, if applicable, its internal audit program. 31 00:06:27,310 --> 00:06:32,590 The training is also designed to help increase your understanding of audit committee responsibilities 32 00:06:32,590 --> 00:06:39,210 as outlined in Utah Law, which is technically referred to as Utah Code, and Borgool, which 33 00:06:39,210 --> 00:06:42,050 is technically referred to as Utah Administrative Code. 34 00:06:42,990 --> 00:06:44,690 Is this training really that important? 35 00:06:45,590 --> 00:06:50,070 Maybe that is a question for the school district in New York State that lost over $11 million 36 00:06:50,070 --> 00:06:55,330 in an investment, at least partly because their audit committee and audit functions were 37 00:06:55,330 --> 00:06:55,810 ineffective. 38 00:06:56,910 --> 00:07:02,010 This online training series and the associated informational materials are provided by the 39 00:07:02,010 --> 00:07:06,250 Utah State Board of Education, also known as U-S-B-E, 40 00:07:06,570 --> 00:07:12,490 as mandated by Board Rule R277-113-3. 41 00:07:12,890 --> 00:07:16,310 First, a word to the presiding officers of L-E-A government boards. 42 00:07:16,790 --> 00:07:21,430 You have the responsibility to ensure that all board and audit committee members 43 00:07:21,430 --> 00:07:24,170 complete the training modules that are applicable to them. 44 00:07:24,590 --> 00:07:28,490 The training must take place as part of the onboarding process for board members. 45 00:07:28,490 --> 00:07:34,290 So, every time new individuals join the board and when board members or committee members 46 00:07:34,290 --> 00:07:38,030 are asked to serve on the audit committee, we must complete the training. 47 00:07:38,410 --> 00:07:44,070 Residing officers must ensure that the training resources provided by the USBE are used 48 00:07:44,390 --> 00:07:49,110 and that the training follows training and certification requirements in Utah law. 49 00:07:49,470 --> 00:07:51,170 The training includes three modules. 50 00:07:52,150 --> 00:07:55,450 The first module is for all members of an LEA governing board. 51 00:07:56,190 --> 00:08:02,070 The second module is for board members and other individuals who are members of an OEA's audit committee. 52 00:08:02,690 --> 00:08:09,190 And the third module is for all audit committee members of OEA's with more than 10,000 students. 53 00:08:09,510 --> 00:08:13,510 All board members are welcome to complete all the training modules if they would like. 54 00:08:14,170 --> 00:08:19,510 However, you must add a minimum complete the training modules specific to your teachers. 55 00:08:19,510 --> 00:08:24,550 Marching one will provide knowledge and tools to help ensure the boards out of committee 56 00:08:24,550 --> 00:08:29,510 fulfills its role to help the LEA be accountable in the achievement of its objectives. 57 00:08:30,010 --> 00:08:34,950 Please know that in addition to this training series, there are many resources available to 58 00:08:34,950 --> 00:08:35,450 help you. 59 00:08:36,110 --> 00:08:42,350 For example, the USBE Internal Audit Department has developed several white papers and information 60 00:08:42,350 --> 00:08:42,990 documents. 61 00:08:43,390 --> 00:08:47,450 The Office of the State Auditor also has educational materials that are available. 62 00:08:48,190 --> 00:08:53,130 Further, an audit committee can contract with a consultant to assist with an audit. 63 00:08:53,650 --> 00:08:58,470 To ensure we are all starting on the same age as we begin the training, here are a few 64 00:08:58,470 --> 00:09:00,010 basic things to keep in mind. 65 00:09:01,310 --> 00:09:08,050 First, each local education agency, meaning every school district and charter school, must 66 00:09:08,050 --> 00:09:10,330 comply with the laws that are applicable to them. 67 00:09:10,330 --> 00:09:17,790 Second, from the phrases LEA administration or administration are used, it means an 68 00:09:17,790 --> 00:09:23,970 LEA superintendent or director, deputy or associate superintendent or director, a business 69 00:09:23,970 --> 00:09:32,690 administrator or manager, or another LEA educational administrator designated staff or a designated 70 00:09:32,690 --> 00:09:34,350 educational service provider. 71 00:09:35,070 --> 00:09:39,810 Finally, just like there are professional standards that an educator must follow to maintain 72 00:09:39,810 --> 00:09:43,990 their license. There are professional standards that external and internal 73 00:09:43,990 --> 00:09:49,210 auditors must follow to maintain their licenses and certifications. As you 74 00:09:49,210 --> 00:09:53,170 know, once you are a member of a board who either volunteer for or are given 75 00:09:53,170 --> 00:09:57,970 committee assignments, alternatively you may be a community member who has been asked 76 00:09:57,970 --> 00:10:01,910 to serve on a committee with board members. One committee that every LEA 77 00:10:01,910 --> 00:10:06,910 governing board must have regardless of LEA size is an audit committee. This is 78 00:10:06,910 --> 00:10:13,510 required by law. In this module you will learn one, the purpose of the audit committee. Two, 79 00:10:13,950 --> 00:10:19,110 how to select audit committee numbers. Three, how to appoint an audit committee chair. 80 00:10:19,750 --> 00:10:25,090 Four, information about the audit committee that is required to be on the LEA website. 81 00:10:25,530 --> 00:10:31,070 And five, some suggestions about how to run audit committee meetings. The information 82 00:10:31,070 --> 00:10:35,430 including in this module is based on requirements in Utah law and board rule. 83 00:10:35,990 --> 00:10:40,790 The primary purposes of an audit committee are to provide oversight of audit processes, 84 00:10:41,570 --> 00:10:46,610 the internal control system, including risk management, compliance with laws and regulations, 85 00:10:46,750 --> 00:10:52,210 and other similar activities. Specific audit committee member responsibilities are covered in 86 00:10:52,210 --> 00:10:58,770 modules two and three, as noted module one covers some basics. The composition of an LEA audit committee 87 00:10:58,770 --> 00:11:02,270 is given a law, and it's based on the size of the entire board. 88 00:11:02,950 --> 00:11:08,630 If an LEA has seven or more members, then three members of the board must serve on the 89 00:11:08,630 --> 00:11:09,090 audit committee. 90 00:11:09,610 --> 00:11:14,810 If an LEA has six or fewer members, then two members of the board must serve on the audit 91 00:11:14,810 --> 00:11:15,190 committee. 92 00:11:15,690 --> 00:11:19,130 However, board members are not the only people that can serve on the audit committee. 93 00:11:19,470 --> 00:11:24,090 An LEA government board can determine to have community members serve on its audit committee 94 00:11:24,090 --> 00:11:24,530 as well. 95 00:11:24,530 --> 00:11:29,290 We recommend that if community members are included on an audit committee, the board 96 00:11:29,290 --> 00:11:34,550 consider individuals with audits, finance accounting, legal or compliance backgrounds. 97 00:11:35,350 --> 00:11:39,770 Individuals with these backgrounds generally have knowledge, skills and experience that 98 00:11:39,770 --> 00:11:42,010 will help the audit committee fulfill its responsibilities. 99 00:11:42,470 --> 00:11:47,970 The board should ensure community members do not have conflicts of interest or that any 100 00:11:47,970 --> 00:11:49,870 conflicts of interest are disclosed. 101 00:11:49,870 --> 00:11:53,810 We're going to look at guidelines on how many community members may serve on the audit committee. 102 00:11:54,490 --> 00:12:00,210 However, we recommend that community members not outnumber the board members on an audit committee. 103 00:12:00,630 --> 00:12:07,130 As board members have a fiduciary responsibility that includes a higher expectation of accountability from those they represent. 104 00:12:07,910 --> 00:12:13,330 The law also states that administrators or employees of the LEA must not be audit committee members. 105 00:12:13,930 --> 00:12:19,170 This means that you are superintendent, this is a administrator, director of finance or 106 00:12:19,170 --> 00:12:25,350 accounting, principal, a teacher, or any other LEA employee cannot be a member of the 107 00:12:25,350 --> 00:12:25,890 audit committee. 108 00:12:26,570 --> 00:12:30,530 The role that these individuals may have with the audit committee will be discussed later 109 00:12:30,530 --> 00:12:31,230 in this training. 110 00:12:31,870 --> 00:12:37,710 After every board has selected the board members and a community member if desired to serve 111 00:12:37,710 --> 00:12:42,330 on the audit committee, an audit committee chair may be selected from the members of the board 112 00:12:42,330 --> 00:12:48,790 on the committee. Generally, this is done in accordance with by-laws or policies of the board. However, 113 00:12:49,090 --> 00:12:54,110 in absence of a by-law or policy, a committee chair could be selected by committee members, 114 00:12:54,530 --> 00:12:59,830 board leadership, or the full board. We recommend audit committees have a committee chair to ensure 115 00:12:59,830 --> 00:13:06,030 effective facilitation of committees and to clearly identify a contact for audit committee 116 00:13:06,030 --> 00:13:08,810 communications with auditors and other entities. 117 00:13:09,590 --> 00:13:14,050 Length of term for committee members and the chair are generally included in policies 118 00:13:14,050 --> 00:13:15,630 outlining board number duties. 119 00:13:16,310 --> 00:13:20,830 In the absence of such policies, the governing board, board leadership, or the committee 120 00:13:20,830 --> 00:13:22,230 will determine the length of term. 121 00:13:22,650 --> 00:13:27,090 At the end of the term of service on the audit committee, the process starts again following 122 00:13:27,090 --> 00:13:28,970 the same steps previously outlined. 123 00:13:29,530 --> 00:13:33,950 Generally, there's no good to how many times a member may serve on the audit committee. 124 00:13:34,630 --> 00:13:42,310 With your audit committee chair and members in place as well as the determination on who will staff the committee, you are ready to do two things. 125 00:13:42,950 --> 00:13:46,430 One, update your website and two, start having meetings. 126 00:13:47,030 --> 00:13:54,970 The law requires the LEA governing board to maintain on its website the names of the governing board members who serve on the audit committee with the chair designated. 127 00:13:54,970 --> 00:13:59,010 Community members serving on the committee are not required to be listed on the website, 128 00:13:59,350 --> 00:14:00,370 so we recommend it. 129 00:14:00,650 --> 00:14:04,910 If the LEA is required to have an internal audit program in accordance if you tell 130 00:14:04,910 --> 00:14:11,030 us, the name and contact information of the internal audit director as well as the LEA's 131 00:14:11,030 --> 00:14:14,050 annual internal audit plan must also be on the website. 132 00:14:14,490 --> 00:14:19,430 The website should be updated with the information required to get the website changes to ensure 133 00:14:19,430 --> 00:14:20,810 transparency and accountability. 134 00:14:20,810 --> 00:14:26,750 The length, frequency, and structure of meetings are generally outlined in the policies followed by the board. 135 00:14:27,250 --> 00:14:36,190 In absence of a policy, meeting logistics may be determined by the LEA governing board, board leadership, the audit committee, or the committee chair. 136 00:14:36,670 --> 00:14:39,210 We recommend the audit committee meetings be held regularly. 137 00:14:39,810 --> 00:14:45,370 Board meetings follow requirements of the Open and Public meetings act when a quorum of board members is present. 138 00:14:45,370 --> 00:14:50,470 As a society in Utah law, because of the protected and confidential items discussed, 139 00:14:51,010 --> 00:14:56,010 the Audit Committee does not and should not have a quorum of board members in attendance. 140 00:14:56,670 --> 00:14:59,970 If there is capacity for a non-audit committee board... 141 00:15:00,000 --> 00:15:27,040 Member to attend, without invoking open and public meetings act, the board should have a policy procedure to handle the situation. Best practice for meetings is to establish an agenda. Who prepares the agenda? The audit committee chair ordered as a committee may establish the agenda. The audit committee chair may also prepare or direct others to prepare materials, distribute materials, present materials, and track action. 142 00:15:27,040 --> 00:15:33,720 If LEU staff are designated to help, the audit committee chair should consider which materials 143 00:15:33,720 --> 00:15:39,160 and discussions staff can help with that will not impact the committee's ability to fulfill 144 00:15:39,160 --> 00:15:40,000 their responsibilities. 145 00:15:40,640 --> 00:15:43,460 We will provide additional information on this later. 146 00:15:44,120 --> 00:15:49,340 The board's internal auditor is applicable may act as staff to the committee, meaning that 147 00:15:49,340 --> 00:15:54,280 they will work with the committee chair to establish and distribute the agenda, prepare materials, 148 00:15:54,280 --> 00:16:00,760 materials and track actions. The board's internal auditor is not a voting member of the committee 149 00:16:00,760 --> 00:16:06,760 and the board's internal auditor must not be supervised by and does not report to LEA 150 00:16:06,990 --> 00:16:11,700 administration. We recommend the policies followed by the audit committee include that audit 151 00:16:11,700 --> 00:16:16,960 committee meetings include consideration of three specific segments of the meeting. You may 152 00:16:16,960 --> 00:16:21,500 not need each segment for each meeting, but when developing the agenda, you should consider 153 00:16:21,500 --> 00:16:24,160 is that segment of the meeting is necessary. 154 00:16:24,780 --> 00:16:29,180 The three segments are segment one, committee numbers only, 155 00:16:29,740 --> 00:16:33,080 segment two, committee numbers with the internal audit 156 00:16:33,080 --> 00:16:35,120 director only, is lookable. 157 00:16:36,200 --> 00:16:39,520 Segment three, committee numbers, internal audit director, 158 00:16:39,760 --> 00:16:41,000 and invited guests. 159 00:16:41,880 --> 00:16:43,960 Let's talk about each segment, recognizing 160 00:16:43,960 --> 00:16:46,500 that there may be other segments that the committee may 161 00:16:46,500 --> 00:16:47,500 wish to include as well. 162 00:16:48,080 --> 00:16:51,260 For example, you may want to have a segment with committee 163 00:16:51,260 --> 00:16:56,340 members and the external auditor only in attendance. The committee members only 164 00:16:56,340 --> 00:17:00,860 segment other moving gives the committee the opportunity to speak candidly on 165 00:17:00,860 --> 00:17:05,240 issues without administration or an auditor present. It is also an opportunity 166 00:17:05,240 --> 00:17:09,240 for the committee to discuss the performance of the internal auditor and or 167 00:17:09,240 --> 00:17:13,580 internal audit function applicable. This time could be used to address any 168 00:17:13,580 --> 00:17:17,480 unanswered questions and to bring the group into agreement on the topics of 169 00:17:17,480 --> 00:17:22,580 and upcoming discussion. The audit committee chair should carefully consider if it is appropriate 170 00:17:22,580 --> 00:17:28,160 for the board's internal auditor or LEA staff to prepare the agenda or material for the segment 171 00:17:28,160 --> 00:17:33,740 of the meeting. The next portion of the meeting is the committee members with the internal audit 172 00:17:33,740 --> 00:17:40,220 director-only segment. Recall that the segment will only be applicable if the LEA is required by 173 00:17:40,220 --> 00:17:46,100 law to have an internal audit director, or if the LEA has chosen as a best practice 174 00:17:46,100 --> 00:17:48,500 to hire an internal audit director. 175 00:17:48,800 --> 00:17:51,000 The time with the internal audit director 176 00:17:51,000 --> 00:17:54,420 allows for open discussion on risks and internal audits 177 00:17:54,420 --> 00:17:57,280 without the individuals or SDs being audited present. 178 00:17:58,080 --> 00:17:59,580 This portion of the meeting is crucial, 179 00:17:59,920 --> 00:18:03,120 especially when matters of fraud, waste, abuse, 180 00:18:03,380 --> 00:18:05,220 and noncompliance come to the attention 181 00:18:05,220 --> 00:18:07,080 of the internal audit director or committee. 182 00:18:07,540 --> 00:18:10,100 This time also allows the internal audit director 183 00:18:10,100 --> 00:18:11,880 and opportunity to speak directly 184 00:18:11,880 --> 00:18:13,480 with their supervising body. 185 00:18:13,480 --> 00:18:19,680 The director may discuss their performance, the performance of internal audit staff and the department, 186 00:18:20,080 --> 00:18:24,400 compliance with audit incentives or other items not relevant to LEA administration. 187 00:18:25,240 --> 00:18:33,180 The portion of the meeting that allows for invited guests is the committee members, internal audit director, and invited guests segment. 188 00:18:34,040 --> 00:18:40,460 This is when the superintendent, business administrator, legal counsel, or any designated employee may attend the meeting. 189 00:18:40,460 --> 00:18:47,060 They attend to collaborate and provide information as well as answer any questions the committee may have. 190 00:18:47,360 --> 00:18:53,240 Once in place and fulfill their purposes guests, the community chair will determine if they should be excused from meeting. 191 00:18:53,980 --> 00:19:01,400 This will help to ensure effective use of their time, as well as ensuring that protected or confidential matters are being shared only as needed. 192 00:19:02,000 --> 00:19:07,920 At this point, you may be asking just how important this information really is and if it will really make a difference. 193 00:19:07,920 --> 00:19:13,140 It would have made a big difference to a school district in New York in the late 1990s and 194 00:19:13,140 --> 00:19:17,640 early 2000s, which is when one of the largest embezzlements in public education occurred. 195 00:19:18,200 --> 00:19:25,160 For context, in 2004, Roslyn Union Free School District had an enrollment of 3,300 students 196 00:19:25,160 --> 00:19:26,340 in five schools. 197 00:19:26,640 --> 00:19:33,200 The workforce included approximately 610 employees, and its operating expenditures were approximately 198 00:19:33,200 --> 00:19:42,020 monthly $70 million from the period of 1996 to 2004 over $11 million were used for personal 199 00:19:42,020 --> 00:19:48,980 expenses. The audit stated that this apparent misappropriation was able to occur because the 200 00:19:48,980 --> 00:19:54,740 top level managers in the district could override the system. The board had to abdicate in its 201 00:19:54,740 --> 00:19:59,700 oversight hold and essentially did not monitor the district's financial operations. 202 00:20:02,420 --> 00:20:03,180 And then 203 00:20:03,180 --> 00:20:07,260 You may be asking, did Roslyn School District have an audit committee? 204 00:20:08,320 --> 00:20:10,980 Yes, it did, but it wasn't functioning effectively. 205 00:20:11,460 --> 00:20:14,820 As we continue this training, and in the next modules as well, 206 00:20:15,080 --> 00:20:19,140 we'll provide some additional information about what happened in the Roslyn School District, 207 00:20:19,560 --> 00:20:23,240 and how it could have been prevented, or at least identified earlier, 208 00:20:23,560 --> 00:20:25,740 by implementing the concepts of this training. 209 00:20:26,080 --> 00:20:31,180 The information on Roslyn comes from two audit reports from the office of the New York State 210 00:20:31,180 --> 00:20:45,420 First, anatomy of a scandal January 1, 1996 to June 14, 2004, and second, independent audit services July 1, 2001 to June 30, 2003. 211 00:20:45,980 --> 00:20:52,460 As you learned in the introduction to this module, as a board member, you have been tasked with governing your LEA. 212 00:20:53,240 --> 00:20:56,280 An important tool to help with governance is assuring services. 213 00:20:56,280 --> 00:21:11,380 These services are intended to provide assurance or give confidence to you, federal and state and local policy makers, taxpayers and others, about LEA finances, compliance systems, operations and performance. 214 00:21:12,000 --> 00:21:23,660 In 2020, the Utah Office of the State Auditor released a statement in its fraud-risk assessment implementation guide that it regularly receives complaints of fraud or abuse by local government officials. 215 00:21:23,660 --> 00:21:26,820 and the level of public concern is significant. 216 00:21:27,520 --> 00:21:32,940 To address these and similar concerns, various laws and rules have been passed that require 217 00:21:32,940 --> 00:21:37,580 assurance services, including external audits, internal audits, and monitoring. 218 00:21:38,840 --> 00:21:42,980 To fulfill your governance rule, you will need to understand the different types of assurance services. 219 00:21:43,620 --> 00:21:46,980 Before we get to those details though, there are a few basic things to know. 220 00:21:47,480 --> 00:21:51,060 First, it is common for all assurance services to be referred to as an audit. 221 00:21:51,060 --> 00:21:56,880 While the generic term audit may be somewhat accurate for these services, audit is a technical 222 00:21:56,880 --> 00:22:02,040 term that denotes independence, opportunity, and quality things we'll discuss later. 223 00:22:02,800 --> 00:22:07,780 To avoid confusion and to avoid a false sense of confidence, the term audit should not be 224 00:22:07,780 --> 00:22:09,940 used in reference to all assurance services. 225 00:22:11,140 --> 00:22:17,500 Assurance services include external and internal audits as well as monitoring compliance and 226 00:22:17,500 --> 00:22:22,380 risk management functions. Understanding the assurance each of these services provides 227 00:22:22,380 --> 00:22:29,160 is critical to ensuring the LEA will be able to achieve its objectives. Let's talk 228 00:22:29,160 --> 00:22:34,820 about some of these assurance services. An external audience and appraisal activity established 229 00:22:34,820 --> 00:22:41,680 under the direction of an individual or entity outside of the LEA to examine and evaluate 230 00:22:41,680 --> 00:22:47,200 the adequacy and effectiveness of the LEA. On an annual basis there are at least three 231 00:22:47,200 --> 00:22:53,480 external audits that generally are required for LEAs. The first is the financial statement audit 232 00:22:53,480 --> 00:22:59,980 which accompanies the annual comprehensive financial report or ACFR. The next is the 233 00:22:59,980 --> 00:23:05,680 single audit which is the federal compliance audit and last is the state compliance audit which is 234 00:23:05,680 --> 00:23:09,860 Similar to the single audit, but on a state level, an LEA government 235 00:23:09,860 --> 00:23:15,180 board is responsible to select an independent auditor or a CPA firm to complete 236 00:23:15,180 --> 00:23:19,460 these audits. Additional external audits may be done from time to time by 237 00:23:19,460 --> 00:23:24,220 other entities such as the USBE internal audit department, Office of the State 238 00:23:24,220 --> 00:23:29,040 Auditor, Office of the Legislative Auditor General, and US Department of 239 00:23:29,040 --> 00:23:33,480 Education. Independent auditors are required to follow professional auditing 240 00:23:33,480 --> 00:23:38,180 standards. We'll talk more about this later. For now, let's focus on the insurance that 241 00:23:38,180 --> 00:23:40,140 is provided by external audits. 242 00:23:42,770 --> 00:23:44,590 Okay, that's 1740. 243 00:23:48,420 --> 00:23:49,700 And we have an audit committee, 244 00:23:51,740 --> 00:24:00,500 Astia, and me, and we both have backgrounds in accounting and finance. Any questions on 245 00:24:00,500 --> 00:24:03,440 the training or things that were required to do? 246 00:24:07,180 --> 00:24:12,560 It's an external auditor, a squire, a zoo, and the music, so that's not the same thing. 247 00:24:12,720 --> 00:24:13,700 Not raw, that's what I mean. 248 00:24:14,520 --> 00:24:18,280 I would go background and buy a ship, and a ship would go down the roadway. 249 00:24:20,680 --> 00:24:23,560 Make sure your name's same, because I'm the idiot. 250 00:24:25,820 --> 00:24:28,020 We'll have good extinguished, we'll hold you slightly out. 251 00:24:29,340 --> 00:24:33,320 It's not raw and squire, it's a squire company, an LLC. 252 00:24:33,320 --> 00:24:36,860 Do you have any connection to the aims of those littered intentions? 253 00:24:37,260 --> 00:24:41,440 I was wondering, do we have it on the website? 254 00:24:42,260 --> 00:24:43,340 Who is on the audit committee? 255 00:24:43,580 --> 00:24:43,920 It should be. 256 00:24:45,720 --> 00:24:49,860 I mean, maybe to check, I didn't see it on the board member's site, 257 00:24:52,470 --> 00:24:54,610 with all the minutes, so if it's somewhere else, 258 00:24:55,510 --> 00:24:57,050 we're probably covered by it. 259 00:24:58,650 --> 00:25:00,730 Otherwise, that would be an action item. 260 00:25:00,730 --> 00:25:01,210 I 261 00:25:04,030 --> 00:25:07,310 thought it said it under a SQL board where the search is. 262 00:25:07,510 --> 00:25:10,450 Oh, there it is. 263 00:25:10,470 --> 00:25:10,490 Oh, there it is. 264 00:25:10,490 --> 00:25:13,390 And in your data on it, financial committee member, yeah. 265 00:25:15,050 --> 00:25:20,710 And then, yeah, in that case, we need, and it's next part of names. 266 00:25:21,050 --> 00:25:26,050 We need to designate who the chair person is of the committee. 267 00:25:26,350 --> 00:25:26,590 Yeah. 268 00:25:26,810 --> 00:25:28,850 That was the other thing that they mentioned. 269 00:25:28,850 --> 00:25:36,620 So yeah, it looks like we're covered on identifying who's on the audit committee as the treasurer 270 00:25:37,280 --> 00:25:38,720 Osteon and you want to take the 271 00:25:40,720 --> 00:25:41,680 Responsibility chairperson 272 00:25:42,780 --> 00:25:43,820 Okay, so maybe we 273 00:25:46,220 --> 00:25:49,940 So let's let's add that to the that web page 274 00:25:50,700 --> 00:25:53,120 That she's the chairperson for that 275 00:25:53,780 --> 00:25:55,060 Then I think we'll be covered 276 00:25:56,280 --> 00:25:58,200 Yeah, and I think in general 277 00:25:58,760 --> 00:26:06,270 things have been going just fine like how the extra lot has happened and I feel 278 00:26:06,270 --> 00:26:11,350 like we have a pretty good handle on it. We talked to our auditor last year as they 279 00:26:11,350 --> 00:26:20,490 did go over a lot of policies so they didn't have a definitive answer but this 280 00:26:20,490 --> 00:26:25,250 year's audit they made so we always run into the problem of an internal audit 281 00:26:25,250 --> 00:26:32,010 director who's not an employee but with our situation like so they looked at 282 00:26:32,010 --> 00:26:39,850 this and left it as that but maybe in the future we may have to have you know 283 00:26:40,610 --> 00:26:44,570 yeah but we obviously have to look at the school so so we're a little we're a 284 00:26:44,570 --> 00:26:48,090 little strapped a little bit because you can't have three more you can't have 285 00:26:48,090 --> 00:26:54,490 three members because that's a quorum so you do have to have somebody and so most 286 00:26:54,490 --> 00:27:18,010 Most schools have, you know, the director or business administrator, but so they, they, we looked at this page and updated a few things with the audit, but that was sort of a question that was for the time being was kind of left. So we'll have to maybe get more advice as those roll through. So we're just kind of set up a little different. 287 00:27:18,010 --> 00:27:20,750 But yeah, if they do, I like that as an issue. 288 00:27:21,690 --> 00:27:25,930 Maybe we can look into just hiring and accounting firm 289 00:27:25,930 --> 00:27:28,070 to do that function for us. 290 00:27:28,270 --> 00:27:30,510 We already have an extra lot here, but yeah. 291 00:27:32,210 --> 00:27:37,050 That was the only other thing I can think about as far as that. 292 00:27:40,340 --> 00:27:41,680 OK, thank you. 293 00:27:42,780 --> 00:27:46,320 And we'll move on to the school fee draft. 294 00:27:47,340 --> 00:27:54,160 Okay so last board meeting in February we reviewed this we had no public 295 00:27:54,160 --> 00:28:02,380 comment so this is the second opportunity for public to make any comments again 296 00:28:02,380 --> 00:28:05,540 I don't see anyone here I haven't gotten any emails or anything to report as 297 00:28:05,540 --> 00:28:10,220 well because obviously somebody could reach out that way so as far as we know for 298 00:28:10,220 --> 00:28:14,500 For the public, they're good with this as far as we've heard. 299 00:28:15,520 --> 00:28:19,040 There were no changes from the previous board meeting. 300 00:28:19,440 --> 00:28:25,060 So it is as it was in its first draft or opportunity. 301 00:28:25,380 --> 00:28:26,600 So if 302 00:28:28,870 --> 00:28:32,330 there's just general questions about the whole thing, we can answer those. 303 00:28:32,570 --> 00:28:36,130 But essentially, according 304 00:28:39,550 --> 00:28:43,770 to the law, we can approve this now that we're in the meeting. 305 00:28:43,770 --> 00:28:47,910 we don't have to wait for next month we can approve it once we've given 306 00:28:47,910 --> 00:28:50,050 an opportunity to review it a second time. 307 00:28:52,100 --> 00:28:55,760 Then I just move that we approve the school fee schedule is presented. 308 00:28:58,050 --> 00:28:58,790 I'll second out. 309 00:28:59,450 --> 00:29:00,210 Colin favorite. 310 00:29:00,750 --> 00:29:01,030 Bye. 311 00:29:02,830 --> 00:29:04,630 Motion carries 5-0. 312 00:29:11,520 --> 00:29:15,640 I can move on to reviewing the school board terms. 313 00:29:18,620 --> 00:29:24,800 So it's on the government calendar, but because we had some vacating due to not 314 00:29:24,800 --> 00:29:30,040 having kids at the school, I think we're okay for this year, but it just was on the calendar, 315 00:29:30,040 --> 00:29:34,980 so we just needed to make sure, because sometimes two-year terms are up. But I think everybody, 316 00:29:36,180 --> 00:29:44,120 we just want to kind of check to make sure we didn't need to reappoint anyone, which may be the case. 317 00:29:45,720 --> 00:29:50,640 And I guess we should look and just make sure we're a little staggered. That's I'm not sure that we're 318 00:29:50,640 --> 00:29:58,000 Yeah, we may have got this all kind of helpful to be staggered instead of an all-exas on this one 319 00:30:23,830 --> 00:30:24,330 So, 320 00:30:28,780 --> 00:30:34,680 yeah, we may 321 00:30:37,720 --> 00:30:39,200 need 322 00:30:42,880 --> 00:30:53,520 to do, well, probably not enjoy it because she was appointed, but her term would be running right now, right? So, we're all these running right now, right? 323 00:30:57,620 --> 00:31:05,320 So like in May or June, we may want to, as I put, May or June, we may need to just re-appoint 324 00:31:05,640 --> 00:31:10,480 and extend the two-year term for these three. 325 00:31:10,820 --> 00:31:17,220 So that's where I was kind of maybe thinking, because Amber and Ron were good, yeah. 326 00:31:18,720 --> 00:31:21,600 Your term will go to the 2027 basically. 327 00:31:21,600 --> 00:31:27,620 so it looks like April here so we may we may want to put that in I mean in 328 00:31:27,620 --> 00:31:33,250 jane for April just just to reappoint those 329 00:31:35,490 --> 00:31:37,090 three members I 330 00:31:39,710 --> 00:31:40,550 think joy was on 331 00:31:40,550 --> 00:31:40,810 that 332 00:31:42,070 --> 00:31:43,170 all as well 333 00:31:43,910 --> 00:31:44,730 four years 334 00:31:44,730 --> 00:31:57,070 all right sounds good we don't have any public here for public comment so we'll move 335 00:31:57,070 --> 00:32:02,870 to Director Report on EL3C Financial Planning and Budgeting. 336 00:32:03,190 --> 00:32:05,670 Okay, we are getting to that time of year. 337 00:32:06,450 --> 00:32:11,370 It seems crazy, but so the fiscal year winds down June 30. 338 00:32:11,690 --> 00:32:16,030 So really, you know, starting April, May, June, 339 00:32:16,150 --> 00:32:19,410 we really start to fire up these things. 340 00:32:19,710 --> 00:32:23,410 So financial planning and budgeting is EL3C. 341 00:32:24,550 --> 00:32:28,670 I'll just read this one because it's short, but some of them are long, but the CEO shall 342 00:32:28,670 --> 00:32:33,790 not make plans at risk incurring those situations or conditions described as unacceptable 343 00:32:33,790 --> 00:32:39,470 in board policy, financial conditions, and activities to omit credible projection of revenues 344 00:32:39,470 --> 00:32:45,310 and expenses, separation of capital and operating, operational items, cash flow, and disclosure 345 00:32:45,310 --> 00:32:51,130 of planning assumptions, and three provide less for board progatives during the year than 346 00:32:51,130 --> 00:32:58,690 set forth in the cost of government policy. I interpret EL3C to mean that I 347 00:32:58,690 --> 00:33:03,890 successfully create and balance an annual budget that I update and amend the 348 00:33:03,890 --> 00:33:08,010 budget with Board approval that I have prepared the budget in a timely manner to 349 00:33:08,010 --> 00:33:12,050 meet deadlines and acceptable time frames for optimal planning and approval and 350 00:33:12,610 --> 00:33:16,670 that I maintain financial positions and priorities that are set forth by the board. 351 00:33:17,550 --> 00:33:22,330 I am in compliance with the L3C for the following reasons or evidence. 352 00:33:23,330 --> 00:33:28,030 I manage a general reserve account as well as a money market account, a technology repair 353 00:33:28,030 --> 00:33:32,330 and replacement account, a building repair and replacement account and a bond account. 354 00:33:33,090 --> 00:33:38,170 To bring security to our financial position, I use historical data and conservative estimates 355 00:33:38,170 --> 00:33:42,450 to ensure the stability of the school in regard to finance for the future. 356 00:33:42,450 --> 00:33:49,310 Two, I created a line item budget proposal in addition to the AFR, which was mentioned in our training today. 357 00:33:49,890 --> 00:33:56,610 That's the annual financial report budget that we monitor to credibly plan for each fiscal year. 358 00:33:57,410 --> 00:34:02,310 Three, I track and review expenditures in flexible spending categories monthly. 359 00:34:03,530 --> 00:34:06,950 I'll explain that maybe in more details we go through the budget. 360 00:34:06,950 --> 00:34:13,570 As is, I give a detailed report monthly to the board of all in the activity of the accounts 361 00:34:13,570 --> 00:34:14,130 managed. 362 00:34:14,750 --> 00:34:18,710 Five, I keep the board informed about the assumptions and predictions that are used 363 00:34:18,710 --> 00:34:21,290 in formulating the financial outlooks of the school. 364 00:34:22,470 --> 00:34:26,830 Six, I've completed external audits with Squire and reported to all departments. 365 00:34:27,730 --> 00:34:35,090 Seven, I've met the continuing disclosure required for the 2016 series bonds and I've met 366 00:34:35,090 --> 00:34:43,490 the requirements to keep our board rating by S&P at a stable level of BB plus. So that 367 00:34:43,490 --> 00:34:54,570 is my report and questions on that. As part of that, we were going to go through the 368 00:34:54,570 --> 00:35:04,610 budget to actual to kind of get a live demonstration of that process. So for those of you who are 369 00:35:04,610 --> 00:35:11,330 kind of new to this. I'll kind of try to explain it in best terms as possible. So the top 370 00:35:11,330 --> 00:35:19,910 part is income. These are the sources of our revenue. So the top part is all our federal 371 00:35:19,910 --> 00:35:28,650 money. So our total federal money that we expect to bring in is $367,000. We have brought 372 00:35:28,650 --> 00:35:39,210 in 151. Federal is mostly reimbursable things so we spend the money and then ask for reimbursement 373 00:35:39,210 --> 00:35:47,250 so we fully expect that by the end that's what we will bring in. So this is kind of what we've 374 00:35:47,250 --> 00:35:51,770 been able to reimburse. So we've only reimbursed of it less than half of what should be coming. 375 00:35:53,980 --> 00:35:54,380 The next 376 00:35:54,380 --> 00:36:00,100 part is local income so those are things kind of the school generates so those could be anything 377 00:36:00,100 --> 00:36:06,360 from selling a Reagan t-shirt to a ticket to the talent show, anything that we create 378 00:36:06,360 --> 00:36:14,740 revenue, lunches to adults. And so, this is what we expect to bring in. That number's 379 00:36:14,740 --> 00:36:21,400 kind of based on actually the numbers down here. So, this includes all of the fees if you 380 00:36:21,400 --> 00:36:29,740 will, but we just approve. So then the total for local is here. The biggest 381 00:36:29,740 --> 00:36:34,320 category and where the bulk of our budget comes from is our state. So you see 382 00:36:34,320 --> 00:36:39,760 we get some for kindergarten, K through 12. This is our WPU, our weighted pupil 383 00:36:39,760 --> 00:36:48,040 unit and things. Then the 31, 32, 33, 34, 35 and 38 are kind of special programs 384 00:36:48,040 --> 00:36:52,660 within that. So these would have some restrictions to them. 385 00:36:54,860 --> 00:36:58,320 They're provided for certain programs 386 00:36:58,320 --> 00:37:06,540 and not just general study. So all of those added together, our total state is $7.8 million. 387 00:37:07,640 --> 00:37:13,800 And if you add the federal and local into that, you get a total budget of $8.6 million. 388 00:37:13,800 --> 00:37:23,660 dollars. So those are kind of the things in. Then it starts with the expenses, which are much longer. 389 00:37:26,420 --> 00:37:32,460 So you'll see here, this is our mortgage payment, if you will, that comes out twice a year. 390 00:37:35,450 --> 00:37:44,690 So we're budgeted for 280. You can see it's going to be the same amount, but it's hard to predict exactly 391 00:37:44,690 --> 00:37:53,550 how much principal. So you can see we actually paid $290,000 in principal. We were expecting 392 00:37:53,550 --> 00:38:00,150 to pay $280,000 by the amateurized theme. But then you see here that we paid a little 393 00:38:00,150 --> 00:38:05,350 bit less in interest. So total is going to be about what we expected up here. 394 00:38:06,450 --> 00:38:12,010 The next is all the instructional things. So your teacher salary and benefits, substitutes, 395 00:38:12,970 --> 00:38:19,470 teacher aid, so people, and then broken down into the benefits here of social 396 00:38:19,470 --> 00:38:21,970 security, retirement, insurance, 397 00:38:25,250 --> 00:38:29,190 any services we need that affect instruction 398 00:38:29,190 --> 00:38:35,950 or all-in category 1,000. So supplies, textbooks, all of these things, total 399 00:38:35,950 --> 00:38:41,490 instruction is 4.8. So large part of our budget goes to people and instruction, 400 00:38:41,490 --> 00:38:43,450 where that's where it should be. 401 00:38:44,010 --> 00:38:48,290 So the next categories are support services. 402 00:38:48,770 --> 00:38:51,650 These are things that we may contract out 403 00:38:52,490 --> 00:38:58,390 for psychologists, occupations, therapists, 404 00:38:58,970 --> 00:39:01,030 speech, all of those things. 405 00:39:02,930 --> 00:39:06,250 And their salary's 22 is basically the library. 406 00:39:06,770 --> 00:39:09,750 It's a separate category from instruction. 407 00:39:09,750 --> 00:39:18,550 and so you'll see that and then 24 is all the admin, so principals, assistants, 408 00:39:18,890 --> 00:39:26,070 secretaries, all their salaries and benefits and then other services that we 409 00:39:26,070 --> 00:39:30,710 have to administer programs in the school. 410 00:39:32,730 --> 00:39:34,910 Also an administration is kind of 411 00:39:34,910 --> 00:39:45,850 bond, fidelity, insurance, phone, all of those types of things and then Central is basically 412 00:39:45,850 --> 00:39:52,930 Lana. Because we're an LEA and a school, this category would be filled up if you had 413 00:39:52,930 --> 00:39:57,250 a district office. This is where all the district office goes. Lana is really the only one that 414 00:39:57,250 --> 00:40:03,070 So it's considered a district type employee. 415 00:40:05,500 --> 00:40:12,040 26 is facility, so anything doing with the building, so as far as personnel and maintenance 416 00:40:13,280 --> 00:40:22,620 and then cost for electricity, taking out the garbage, cleaning services, repair and 417 00:40:22,620 --> 00:40:28,100 place, kind of maintenance of the building. What's that? 418 00:40:28,420 --> 00:40:29,040 I'm seeing that. 419 00:40:29,920 --> 00:40:35,340 And then some supplies, you have gas and toilet paper and all those things. 420 00:40:36,220 --> 00:40:39,260 And then the last category is 3,100. That's all our cafeteria. 421 00:40:39,760 --> 00:40:45,800 So personnel, cost of food, cost of equipment, then 422 00:40:48,550 --> 00:40:49,910 you get down to the end. 423 00:40:49,910 --> 00:41:00,940 And so what I do is this would be the original budget that I had in there and as the expenses 424 00:41:00,940 --> 00:41:05,440 go in time, you kind of get a percentage of where we're at. 425 00:41:05,740 --> 00:41:14,430 So what I'm looking at is for the most part, we're pretty on with like salaries for teachers 426 00:41:14,430 --> 00:41:14,990 and stuff. 427 00:41:15,910 --> 00:41:21,350 There is some variation because maybe we have more subs than we anticipated, maybe we have 428 00:41:21,350 --> 00:41:26,030 long-term sub. So I kind of watched these percentages. So right now we should be 429 00:41:26,030 --> 00:41:36,850 somewhere below 66.7 because we've had 16 out of 24 paydays, if you will. So those 430 00:41:36,850 --> 00:41:46,010 I monitor but not as much as, say, like, these supply material type things because 431 00:41:46,010 --> 00:41:49,850 these are ongoing costs that may not be anticipated. 432 00:41:50,890 --> 00:41:53,030 And so I watched those monthly spending ones 433 00:41:53,030 --> 00:41:55,790 just to make sure we're staying within those things. 434 00:41:56,190 --> 00:42:01,150 So some categories you might see over 100%. 435 00:42:05,930 --> 00:42:08,330 Like this one example, unemployment's really hard 436 00:42:08,330 --> 00:42:11,590 to like figure out how much I based it on what last year's 437 00:42:11,590 --> 00:42:11,710 was. 438 00:42:11,990 --> 00:42:15,090 So although that looks like we've gone double over our budget, 439 00:42:15,290 --> 00:42:16,370 it's only 25 bucks. 440 00:42:16,370 --> 00:42:21,650 So, you know, watching, watching those to make sure they're not that $100,000 categories 441 00:42:21,650 --> 00:42:22,190 or millions. 442 00:42:24,370 --> 00:42:30,830 So this is an example like we've kind of gone over in supplies and so I base this budget 443 00:42:30,830 --> 00:42:34,650 on kind of what we spent last year and so it costs it probably gone up a little bit but 444 00:42:36,990 --> 00:42:42,490 so we'll probably start not buying as much to other paper because we actually have been 445 00:42:42,490 --> 00:42:43,270 stocking up. 446 00:42:45,950 --> 00:42:48,370 So any questions about the budget? 447 00:42:48,950 --> 00:42:57,230 So what I will start doing now is now that we're getting close to the end of the year. 448 00:42:58,070 --> 00:42:59,490 So this is like a budget. 449 00:42:59,710 --> 00:43:03,970 You guys approve the budget, but there's forecasting that I'm doing as well. 450 00:43:04,690 --> 00:43:10,890 So I will start to go in, you know, starting really in earnest in April, May and June. 451 00:43:10,890 --> 00:43:15,310 And I'll start adjusting the forecasting of what the budget may look like. 452 00:43:15,910 --> 00:43:26,190 So for example, if I'm over a little bit in one category, I'm going to likely, for example, go down here. 453 00:43:26,790 --> 00:43:34,550 You'll see in this equipment, we've $6,700 is planned to spend on these, but we have spent none. 454 00:43:36,530 --> 00:43:45,770 So I will start to kind of adjust the budget to make, so if this were the last day I would 455 00:43:45,770 --> 00:43:55,110 basically make the budget 50,492 so that the budget reflects actual spending and but we're 456 00:43:55,110 --> 00:44:02,870 over $7,000 so that may, you know, the budget for those, these may turn out to be zero. 457 00:44:02,870 --> 00:44:04,570 So we may not have to spend any of those. 458 00:44:04,750 --> 00:44:07,970 So if I amend the budget to make that zero, 459 00:44:08,210 --> 00:44:10,270 we suddenly have $50,000 extra dollars. 460 00:44:10,890 --> 00:44:16,830 And so the main thing is to try to hit the number down here. 461 00:44:17,110 --> 00:44:20,210 So we're a little bit ahead of the spending that we thought. 462 00:44:20,410 --> 00:44:25,500 But again, we haven't brought in a lot of revenue as well. 463 00:44:25,920 --> 00:44:27,760 So those are kind of what I look at. 464 00:44:27,940 --> 00:44:32,260 So by the end of June, we'll have a new budget. 465 00:44:32,260 --> 00:44:38,680 will amend the budget to reflect you know kind of actual spending on that 466 00:44:38,680 --> 00:44:43,620 thing so from here on out about this point it's a good time to talk about that 467 00:44:43,620 --> 00:44:47,340 because when I do the budget to actual you may see some forecasting 468 00:44:47,340 --> 00:44:54,080 adjustments in those categories so if you were to look today and say hey 50,000 469 00:44:54,080 --> 00:44:59,040 was for equipment and next month you only see 20,000 dollars in there that's 470 00:44:59,040 --> 00:44:59,980 Copy because I know. 471 00:45:00,000 --> 00:45:06,460 We're going to make $20,000 but we're probably not going to go over there and I'm going to distribute it somewhere else. 472 00:45:08,740 --> 00:45:12,900 Any questions on that? That was a rough shot. 473 00:45:15,240 --> 00:45:24,760 So last year we had some interesting big things that are kind of one time things like the playground and the lighting. 474 00:45:26,960 --> 00:45:36,720 do we see any like the phase two of the lighting that we're going to finish up or are there 475 00:45:36,720 --> 00:45:44,800 things that I don't know about. We're kind of looking at those things now. There might be 476 00:45:44,800 --> 00:45:51,860 some painting, some flooring, upgrades, some strip and wax, but as of now we don't anticipate 477 00:45:51,860 --> 00:45:58,080 anticipate those big purchases. So it's where you'll see those is right here because they were 478 00:45:58,080 --> 00:46:05,840 finished after June 30th. They went on this year's budget. Yeah. So we were kind of fat last year 479 00:46:05,840 --> 00:46:10,220 if you will. So we might be a little skinny this year. But you can see I took the normal 480 00:46:11,660 --> 00:46:18,540 you know cost of repair maintenance and just added that. So like we may, you know, we may not get to 481 00:46:18,540 --> 00:46:25,880 this point. Yeah. So the major categories that typically are affected by the budget are these repair 482 00:46:25,880 --> 00:46:31,620 and maintenance and then kind of the equipment things. So we've kind of spent money when we've 483 00:46:31,620 --> 00:46:37,500 had money and we don't when we don't. And so but this year is a little thin just because we had 484 00:46:37,500 --> 00:46:46,040 that big plops too big yeah did we accomplish everything off of the lighting 485 00:46:46,780 --> 00:46:54,520 options that they wanted I think so yeah that's good I thought I thought there was 486 00:46:54,520 --> 00:47:02,420 the moving light things still I'm not sure they did the they did the 487 00:47:09,640 --> 00:47:24,100 So if there is something that they think hasn't been accomplished yet, should we get it paid for now and finish that project or should we project it on to next year's budget, budgeting wise. 488 00:47:25,780 --> 00:47:29,780 that's hard to answer because I've not been approached by either of the teachers 489 00:47:29,780 --> 00:47:33,700 that were involved in getting the original bits to add anything to it so I 490 00:47:33,700 --> 00:47:39,960 couldn't really speak on that I don't know I haven't heard anything I haven't 491 00:47:39,960 --> 00:47:46,500 heard anything that nothing was okay but we both think we heard something about 492 00:47:46,500 --> 00:47:50,960 the moving lights yeah so maybe one of us should go ask Grendel if she wants 493 00:47:50,960 --> 00:47:54,160 you to talk to you about this that she should probably come up to you about this 494 00:47:54,160 --> 00:47:59,280 Probably as a board member know I think we'll need to approach me. Yes, that she needs to do this 495 00:47:59,280 --> 00:48:06,620 They approached me a couple of years ago with getting bids together for what 496 00:48:07,180 --> 00:48:11,460 For what we approved and they would need to go through that same process. Yeah, I'm not aware of any 497 00:48:12,440 --> 00:48:16,560 That's what I would like to be able to say is I don't know anything and if you need to do this 498 00:48:16,560 --> 00:48:19,580 You need to go through the same steps that you need to go through 499 00:48:21,040 --> 00:48:21,400 So 500 00:48:21,400 --> 00:48:29,560 So yeah, I mean, the things that I heard were like in passing at an event of, oh, I hope 501 00:48:29,560 --> 00:48:35,020 that we were able to add this part on later on, like conversations, not like someone approached 502 00:48:35,020 --> 00:48:38,140 me and said, hey, go pressure the board. That was not at all. 503 00:48:38,140 --> 00:48:43,760 No, no, those could be. I just, maybe they're shy because we just spend $140,000 on them. 504 00:48:43,760 --> 00:48:47,440 Maybe they're, but I have, I have not been approached at all about anything. 505 00:48:49,100 --> 00:48:58,620 I haven't I haven't heard any makes sense to me. They may be waiting for a couple of years knowing that that that I guess. 506 00:48:59,860 --> 00:49:05,860 But yeah, we would look at one of those things and just decide if it can be this year next year or four years away or whatever. 507 00:49:05,960 --> 00:49:09,560 Yeah, just like we did previously. 508 00:49:09,560 --> 00:49:15,450 Yeah, but the playground and the lighting were the only two really big school-wide things that 509 00:49:16,380 --> 00:49:21,460 I was aware of. I mean at some point we probably need a kindergarten playground upgrade, but that 510 00:49:22,040 --> 00:49:31,000 That cost as much smaller. Yeah, and that one doesn't get as big as abused. I mean, used well 511 00:49:33,780 --> 00:49:36,680 We're wearing out our snow machine that we bought 512 00:49:41,560 --> 00:49:46,320 I told you if we bought it, it would snow, so perfect. 513 00:49:47,420 --> 00:49:51,480 I think we've used it eight or nine times total, so it is brand new. 514 00:49:52,120 --> 00:49:53,940 It's like three years old, but it is brand new. 515 00:49:54,000 --> 00:49:55,320 It should last a long, long time. 516 00:49:56,640 --> 00:49:58,760 So I think we're trying to find ways. 517 00:49:59,020 --> 00:50:05,420 We may start offering rides around for kids at recess just to fire dogs. 518 00:50:08,220 --> 00:50:18,840 So yeah, there's a few things that we put these in here because if the budget does get to a certain spot and there's we have been kind of filling up on technology. 519 00:50:19,220 --> 00:50:31,860 We kind of have been filling up on items that we can buy and store so that if there is a thing here, then I will say with the budget, the legislative session just ended. 520 00:50:31,860 --> 00:50:40,520 We have seen record raises in educational spending. 521 00:50:41,760 --> 00:50:44,660 That will probably not be the case for the next few years. 522 00:50:45,320 --> 00:50:49,740 We're probably operating on maybe a 4% raise for the foreseeable future. 523 00:50:50,760 --> 00:50:55,160 And that is in statute that 4% is like the minimum. 524 00:50:55,540 --> 00:50:57,380 And I expect that will be. 525 00:50:58,600 --> 00:51:02,260 But we've run on that a lot before. 526 00:51:03,440 --> 00:51:14,420 you know but we had three years in a row with 8% to 11% so yeah the only other 527 00:51:14,420 --> 00:51:22,960 big purchase I'm aware of is buying a lot of weeds but I have not heard 528 00:51:22,960 --> 00:51:30,340 anything so but that would come out of a different account so at one point we 529 00:51:30,340 --> 00:51:36,540 talked about what the state was trying to decide there were rules for upgrading security 530 00:51:36,540 --> 00:51:41,500 included different types of windows and cameras and all those kinds of things. 531 00:51:41,620 --> 00:51:48,100 Yeah, so the states bought some of those things. The others we haven't heard definitively on 532 00:51:48,100 --> 00:51:54,100 what we're looking at buying. But some of those measures are 10 plus years to get into. 533 00:51:54,440 --> 00:52:00,140 Yeah, okay. We've been advised to just chill. Let them figure everything out 534 00:52:00,140 --> 00:52:06,860 buy what they finally decide and not buy early and have to change stuff so hopefully there's 535 00:52:06,860 --> 00:52:14,320 money for that. There was for the initial one so we'll see. I couldn't tell you what we're 536 00:52:14,320 --> 00:52:17,700 supposed to buy it. Well since they haven't decided yet. 537 00:52:19,800 --> 00:52:24,260 So any other questions? Is that kind of what you 538 00:52:24,260 --> 00:52:32,920 This is perfect. Thank you. I'll move that Justin's interpretation of EL-3C is reasonable. 539 00:52:34,400 --> 00:52:36,440 All in favor. Hi. 540 00:52:37,340 --> 00:52:39,540 Carious 5-0. 541 00:52:41,880 --> 00:52:47,320 And I'll also move that Justin's in compliance with EL-3C. 542 00:52:48,660 --> 00:52:49,220 I'll second that. 543 00:52:49,220 --> 00:52:50,620 All in favor? 544 00:52:51,140 --> 00:52:51,300 Aye. 545 00:52:51,640 --> 00:52:51,860 Aye. 546 00:52:54,780 --> 00:52:56,400 Motion carries 5-0. 547 00:52:58,640 --> 00:53:01,160 And we've come to the end of our agenda. 548 00:53:02,340 --> 00:53:05,960 So I will move that we adjourn the meeting. 549 00:53:08,520 --> 00:53:09,060 All in favor? 550 00:53:09,580 --> 00:53:09,660 Aye. 551 00:53:10,020 --> 00:53:10,140 Aye. 552 00:53:12,660 --> 00:53:14,240 Motion carries 5-0. 553 00:53:16,180 --> 00:53:17,460 12-29. 554 00:53:21,440 --> 00:53:22,160 There you go.