1
00:00:02,860 --> 00:00:04,280
Councillor Colvin. Here.

2
00:00:04,520 --> 00:00:05,740
Councillor Evelyn. Here.

3
00:00:06,140 --> 00:00:07,180
Mayor Fitch. Here.

4
00:00:07,460 --> 00:00:08,780
Councillor Nielsen. Here.

5
00:00:09,180 --> 00:00:10,820
Councillor Osborne. Here.

6
00:00:11,060 --> 00:00:12,440
Councillor Wedding. Here.

7
00:00:12,820 --> 00:00:13,920
Councillors Wicker. Here.

8
00:00:14,520 --> 00:00:20,320
And we'll stand for the blessing with Reiki Partitioner Denise English from the Sacred Lotus.

9
00:00:31,340 --> 00:00:38,340
As we gather here today, may the wisdom and guidance of the sacred directions embrace and illuminate your path.

10
00:00:39,140 --> 00:00:46,320
To the east, may the energy of the rising sun inspire clarity of vision and new beginnings

11
00:00:46,320 --> 00:00:47,300
in your endeavors.

12
00:00:48,320 --> 00:00:54,700
To the south, may the warmth of the noonday sun infuse your decisions with passion,

13
00:00:55,040 --> 00:00:58,600
creativity, and the fiery spirit needed for positive transformation.

14
00:01:00,140 --> 00:01:06,700
To the west, may the calming waters remind you to navigate challenges with fluidity

15
00:01:06,700 --> 00:01:08,440
and adaptability.

16
00:01:10,510 --> 00:01:13,750
To the north may the strength of the mountains grant you

17
00:01:13,750 --> 00:01:18,770
resilience and stability as you build a foundation for the prosperity and

18
00:01:18,770 --> 00:01:26,070
well-being of all. Above may the divine masculine cosmic energies shower you

19
00:01:26,070 --> 00:01:30,390
with inspiration and insight connecting you to the boundless possibilities

20
00:01:30,390 --> 00:01:37,030
that exist beyond our earthly realm. Below may the nurturing embrace of

21
00:01:37,030 --> 00:01:39,710
of Mother Earth and the divine feminine energies,

22
00:01:40,410 --> 00:01:42,630
ground your actions in sustainability

23
00:01:42,950 --> 00:01:44,610
and respect for the natural world.

24
00:01:45,750 --> 00:01:49,150
Finally, let us call upon the place of within,

25
00:01:49,790 --> 00:01:52,630
the place of the heart and the universal soul energy.

26
00:01:53,170 --> 00:01:55,430
May you be blessed with the energy of love,

27
00:01:55,790 --> 00:01:56,950
unity and compassion.

28
00:01:57,970 --> 00:01:59,350
We give thanks for your willingness

29
00:01:59,350 --> 00:02:00,610
to serve this community.

30
00:02:01,270 --> 00:02:03,310
May these blessings guide your decisions,

31
00:02:03,950 --> 00:02:05,790
illuminate your path and manifest

32
00:02:05,790 --> 00:02:08,070
us a city of prosperity, harmony, and joy.

33
00:02:09,130 --> 00:02:09,630
Thank you.

34
00:02:10,350 --> 00:02:12,110
Kat, could you leave us in a pledge of allegiance?

35
00:02:34,620 --> 00:02:36,280
So are there any city announcements?

36
00:02:38,580 --> 00:02:41,340
Seeing none, we'll proceed with the comments from citizens.

37
00:02:41,620 --> 00:02:43,200
And the first one we have is Eve Ponder.

38
00:02:53,280 --> 00:02:54,680
Hello, my name is Eve Ponder.

39
00:02:54,820 --> 00:02:56,960
I live at 3060 Northwest 19th Street.

40
00:02:57,720 --> 00:02:59,740
I'd like to talk about trees, natural features,

41
00:02:59,920 --> 00:03:00,500
and preservation.

42
00:03:01,380 --> 00:03:04,200
Thy desert is a beautiful and unique place.

43
00:03:04,200 --> 00:03:09,380
preservation of this landscape is important for all of us as the city has aptly noted

44
00:03:09,380 --> 00:03:16,000
natural and existing features add character to developments. Communities like Eagle Crest,

45
00:03:16,240 --> 00:03:20,780
Brasada, Pronghorn, and some neighborhoods in Bend show us that you can build houses

46
00:03:20,780 --> 00:03:26,840
without completely removing all the trees and rocky outcroppings. Understandably these

47
00:03:26,840 --> 00:03:31,820
places I have just mentioned are all expensive, but living and having access to a more

48
00:03:31,820 --> 00:03:38,560
intact landscape should not only be for the wealthy. Replacing older conifers and deciduous

49
00:03:38,560 --> 00:03:45,880
trees that are 10 inches or more with a half inch, mostly maples, doesn't begin to mitigate

50
00:03:45,880 --> 00:03:51,780
for the loss. Since the city has arborists on staff, I'd request that with any new

51
00:03:51,780 --> 00:03:56,680
development the city would do a site survey and inventory or at the very least check

52
00:03:56,680 --> 00:04:03,100
the developer's information. I'm thankful that the council and city staff have spent time working

53
00:04:03,100 --> 00:04:08,860
on the issue of maintaining a natural landscape through preservation as opposed to a more contrived

54
00:04:08,860 --> 00:04:15,880
after-the-fact approach. I'll close with words from Joni Mitchell. Don't it always seem to go,

55
00:04:16,260 --> 00:04:21,380
you don't know what you've got till it's gone. We've paved paradise and put up a parking lot.

56
00:04:21,380 --> 00:04:22,440
Thank you.

57
00:04:22,780 --> 00:04:23,560
Thank you.

58
00:04:23,900 --> 00:04:25,520
Next we have Jay Patrick.

59
00:04:28,000 --> 00:04:28,520
Hello,

60
00:04:37,820 --> 00:04:38,520
I'm Jay Patrick.

61
00:04:38,620 --> 00:04:42,680
I live here in Redmond at 304-49, Southwest 36.

62
00:04:43,960 --> 00:04:48,060
I just wanted to say I wanted to add the comment to the packet tonight.

63
00:04:48,780 --> 00:04:57,760
Just for you to be able to read what I said, I put it in the paper, but hopefully I explained

64
00:04:57,760 --> 00:04:58,880
my thoughts well enough.

65
00:04:58,880 --> 00:05:04,280
I know it's a different position than most of you took, but hopefully you found it worth a read.

66
00:05:05,220 --> 00:05:11,400
I was a bit surprised when the council moved forward the way it was the last couple weeks ago,

67
00:05:12,020 --> 00:05:20,500
but I want to say thank you to Councilor Nielsen for bringing forward the idea to break

68
00:05:20,500 --> 00:05:30,840
the vote up in the election to at least two topics rather than just be all of them in

69
00:05:30,840 --> 00:05:31,280
a bundle.

70
00:05:33,620 --> 00:05:38,520
It kind of reminded me of watching the federal government where they throw everything

71
00:05:38,520 --> 00:05:46,880
into one big bunch and vote on one thing. Let me say I know that's not the way the

72
00:05:46,880 --> 00:05:55,740
Marin Council do things in Redmond and I would say for transparency, I suggest when you get

73
00:05:55,740 --> 00:06:04,740
down the file voting on the wording that you think about maybe separating them into three

74
00:06:04,740 --> 00:06:12,920
different topics rather than keeping something bundled up. It just adds clarity.

75
00:06:15,250 --> 00:06:15,830
I believe

76
00:06:18,900 --> 00:06:22,540
And then you're going to possibly do that a little bit later than I.

77
00:06:23,580 --> 00:06:27,480
But anyway, our citizens will look at the topics,

78
00:06:27,860 --> 00:06:32,200
and they may think totally different than you or even I think,

79
00:06:32,800 --> 00:06:36,860
and would like to have the opportunity to vote on each topic separately.

80
00:06:37,880 --> 00:06:42,360
So I hope you consider that when you make the final decision.

81
00:06:42,840 --> 00:06:44,200
Thank you very much for letting me talk.

82
00:06:56,320 --> 00:07:04,340
I watched an interview on Fox News with Will Cain and the Commissioner of the Equal Employment

83
00:07:04,340 --> 00:07:05,660
Opportunity Commission.

84
00:07:06,260 --> 00:07:08,940
Herein referred to as the EEOC.

85
00:07:09,520 --> 00:07:11,580
Her name is Andrea Lucas.

86
00:07:12,380 --> 00:07:20,640
The title of the piece is EEOC Commissioner Fires Back at Mark Cuban, star of the popular

87
00:07:20,640 --> 00:07:28,580
show called Shark Tank, for his remarks on his diversity, equity, inclusion, also known

88
00:07:28,580 --> 00:07:29,600
as DEI.

89
00:07:30,180 --> 00:07:33,020
What did he say that she needed to fire back at?

90
00:07:33,480 --> 00:07:39,960
Here is the quote from Mark Cuban, I never hired anyone based exclusively on race, gender,

91
00:07:40,160 --> 00:07:40,540
religion.

92
00:07:41,180 --> 00:07:46,940
I only ever hire the best person that will put my business in the best position to

93
00:07:46,940 --> 00:07:56,020
succeed, and yes, race and gender can be part of the equation. I view diversity as a competitive

94
00:07:57,300 --> 00:08:07,040
advantage." This was her response to his hiring practice. Many corporate leaders and our cultural

95
00:08:07,040 --> 00:08:14,420
elites constantly misunderstand this key point. Race and sex cannot be part of the equation

96
00:08:14,420 --> 00:08:19,780
If they are any part of your decision, you have violated the law."

97
00:08:20,420 --> 00:08:26,980
In my study of DEI, I have learned this is nothing more than discrimination against the white race.

98
00:08:27,600 --> 00:08:33,460
It is a wolf in sheep's clothing. It is here to make us whites feel guilty for being white.

99
00:08:34,060 --> 00:08:39,340
I heard of a woman who got raped by a black man, but she would not say anything. Why?

100
00:08:40,000 --> 00:08:43,080
She said she felt she deserved it because she was white.

101
00:08:43,080 --> 00:08:58,600
Because of DEI and this white discrimination, plus the fact that young healthy males have no qualms about threatening old ladies, I soon learned that I need to identify as a black woman in these chambers.

102
00:08:59,300 --> 00:09:06,740
I also learned that if I am ever threatened again here, not to count on counsel for any help, but to call the police myself.

103
00:09:06,740 --> 00:09:12,060
I am saddened that our own federal and city government along with our public

104
00:09:12,060 --> 00:09:18,820
education promotes such lawlessness and I get to pay for it. I believe there will

105
00:09:18,820 --> 00:09:24,560
be a day coming that school districts as well as city councils get sued for this

106
00:09:24,560 --> 00:09:30,680
unlawful practice of using and teaching diversity equity and inclusiveness

107
00:09:30,680 --> 00:09:36,120
us, instead of us all being treated equally, including white people.

108
00:09:36,720 --> 00:09:37,120
Thank you.

109
00:09:51,920 --> 00:09:57,960
Next we have the Consent Agenda, which comprises the minutes of January 23rd and approval on

110
00:09:57,960 --> 00:10:01,980
a building risk insurance policy on behalf of the city for the construction of the new

111
00:10:01,980 --> 00:10:05,960
public safety facility of 253,352.98.

112
00:10:06,900 --> 00:10:10,560
Is there anyone that wants to discuss anything on the Consent Agenda before motion?

113
00:10:11,320 --> 00:10:13,560
Seeing none, is there a motion to approve the Consent Agenda?

114
00:10:14,280 --> 00:10:15,980
I move to approve the consent agenda.

115
00:10:16,220 --> 00:10:17,000
I'll second.

116
00:10:17,960 --> 00:10:18,740
Moving to second.

117
00:10:18,860 --> 00:10:20,800
All those in favor, sing a part by saying aye.

118
00:10:21,280 --> 00:10:21,600
Aye.

119
00:10:22,580 --> 00:10:22,960
Opposed?

120
00:10:23,440 --> 00:10:23,740
Motion carries.

121
00:10:24,420 --> 00:10:30,120
Next we have a presentation on our financial audit results for the year 2022-23.

122
00:10:32,180 --> 00:10:32,660
James.

123
00:10:39,020 --> 00:10:39,860
Rob still on?

124
00:10:41,000 --> 00:10:41,580
Yep, I'm here.

125
00:10:41,920 --> 00:10:42,760
Oh, there he is.

126
00:10:43,040 --> 00:10:43,440
Look at that.

127
00:10:45,440 --> 00:10:45,920
Okay.

128
00:10:45,920 --> 00:10:48,340
Okay, all right, so I'm gonna get started here then.

129
00:10:49,280 --> 00:10:51,560
Good evening, council, Mr. Mayor and citizens.

130
00:10:52,080 --> 00:10:52,900
My name is James Wood.

131
00:10:53,180 --> 00:10:54,580
I'm the city of Redmond Finance Director.

132
00:10:55,160 --> 00:10:56,360
And tonight I'm gonna be presenting

133
00:10:56,360 --> 00:10:58,880
on the annual audit report for fiscal year

134
00:10:59,300 --> 00:11:01,120
and did June 30, 2023.

135
00:11:02,660 --> 00:11:04,400
Alongside me, up on the screen here,

136
00:11:04,480 --> 00:11:05,860
you'll see that we have Rob Trimper.

137
00:11:06,020 --> 00:11:09,220
He's the external financial auditor.

138
00:11:09,740 --> 00:11:12,880
And I'm gonna touch on a couple of things briefly

139
00:11:12,880 --> 00:11:15,540
and then passed off to him for the audit findings.

140
00:11:20,900 --> 00:11:21,320
There we go.

141
00:11:27,920 --> 00:11:31,860
So what does a financial audit mean to the city of Redmond?

142
00:11:33,120 --> 00:11:36,640
Specifically, let's talk about what a financial audit is looking at.

143
00:11:37,120 --> 00:11:42,040
Well, here at the city of Redmond, we have tens of thousands of transactions that are occurring annually.

144
00:11:43,080 --> 00:11:46,000
And with the auditor, when the auditor comes in,

145
00:11:46,380 --> 00:11:50,600
he's going to select a certain sample of our transactions to look at.

146
00:11:50,600 --> 00:11:53,700
And these samples are going to be based off of our internal controls.

147
00:11:53,940 --> 00:11:56,060
These are the policies and procedures that we have.

148
00:11:56,660 --> 00:12:02,840
He's going to consider the inherent risk, which is the implicit risk of something being incorrect.

149
00:12:03,480 --> 00:12:05,900
And he's also going to consider his own auditor judgment.

150
00:12:06,200 --> 00:12:11,260
And so the external auditor takes these three things, develops samples, and then looks

151
00:12:11,260 --> 00:12:14,060
at the activity during the year.

152
00:12:14,640 --> 00:12:16,880
And that's what actually gets seen by the auditor.

153
00:12:17,520 --> 00:12:22,360
One of the things I want to remind everyone is that the goal of an external financial audit

154
00:12:22,360 --> 00:12:27,280
or the goal of the financial audit is to determine if the financial statements are reasonably

155
00:12:27,280 --> 00:12:27,960
presented.

156
00:12:28,300 --> 00:12:29,420
It's not to find fraud.

157
00:12:29,980 --> 00:12:34,900
However, if Rob were to have found fraud, he'd be compelled to report that to city

158
00:12:34,900 --> 00:12:35,280
council.

159
00:12:42,960 --> 00:12:44,760
So why are we being audited?

160
00:12:45,280 --> 00:12:50,360
And this is going to continue to happen each year and that's because ORS says that

161
00:12:50,360 --> 00:12:54,920
annually cities municipalities need to file a financial report for the year

162
00:12:54,920 --> 00:12:58,700
ending June 30. Not only do they say that we have to file a report but we have

163
00:12:58,700 --> 00:13:01,800
to have it in a specific format and that's going to be pursuant to gap

164
00:13:01,800 --> 00:13:08,240
which is generally accepted accounting principles. In addition to both the

165
00:13:08,240 --> 00:13:13,240
requirement to file and the formatting being outlined in ORS we're also

166
00:13:13,240 --> 00:13:17,220
required to be audited by an external financial auditor that's approved

167
00:13:17,220 --> 00:13:19,760
that's licensed in the state of Oregon.

168
00:13:22,060 --> 00:13:26,200
One thing worth noting in terms of why

169
00:13:26,200 --> 00:13:29,540
we get audited to is the fact that we have some debt covenants out there so

170
00:13:29,540 --> 00:13:37,440
anytime we've borrowed money we also report to the the borrowing agencies our

171
00:13:37,440 --> 00:13:38,220
financial position.

172
00:13:42,220 --> 00:13:45,780
So when is all this happening? Right now we're presenting

173
00:13:45,780 --> 00:13:49,720
tonight the presentation it's in the winter but the work for this audit

174
00:13:49,720 --> 00:13:53,020
it took place starting back in spring and summer of last year.

175
00:13:53,420 --> 00:13:54,980
It rolled into the summer and fall.

176
00:13:55,180 --> 00:13:56,500
That's when we started developing the numbers.

177
00:13:56,960 --> 00:13:58,640
The auditor came on site in the fall.

178
00:13:59,160 --> 00:14:03,320
We developed an audit report, and then we're here tonight bringing you the results.

179
00:14:04,680 --> 00:14:09,880
So the takeaway there is that there's always an audit going on, whether it's last year

180
00:14:09,880 --> 00:14:10,680
or next year.

181
00:14:11,540 --> 00:14:15,360
And with that, I'm going to pass everything off over to Rob, and he's going to go

182
00:14:15,360 --> 00:14:16,720
over the required communication.

183
00:14:17,980 --> 00:14:34,700
Okay, but thanks for that nice summary there James and thank you council for having me I just kind of really want to start out to say that the audit went really well this year there were we delayed a little bit in in getting fully started because we had some there

184
00:14:34,700 --> 00:14:42,320
was some changes in staff and other standards to implement but I think once things were all said and done we're really happy with the results.

185
00:14:42,320 --> 00:14:49,380
A couple of things that we have in our reports to you, but overall I think we're real happy

186
00:14:49,380 --> 00:14:50,000
with the results.

187
00:14:50,680 --> 00:14:55,120
So you'll have a required communication to those charged with governance is what we're

188
00:14:55,120 --> 00:14:55,820
touching on now.

189
00:14:55,960 --> 00:14:58,640
It's a separate letter outside of the financial statements.

190
00:14:58,640 --> 00:14:59,980
Just that I've

191
00:15:00,000 --> 00:15:07,200
A few quick items to point out in there is that, you know, the, first of all, that management

192
00:15:08,300 --> 00:15:14,720
selects is responsible for selection and use of appropriate accounting policies. They also

193
00:15:14,720 --> 00:15:19,320
are ultimately responsible for the financial statements. Our job is to give an opinion that

194
00:15:19,320 --> 00:15:25,380
whether they're stated reasonably correct. So this year, there were, there was one new

195
00:15:25,380 --> 00:15:29,940
standard that was implemented in regards to subscription based long-term

196
00:15:29,940 --> 00:15:35,960
subscription based information technology arrangements and that was

197
00:15:35,960 --> 00:15:39,580
required by the governmental accounting standards board. They issue

198
00:15:39,580 --> 00:15:43,760
statements all the time that kind of update your reporting and then

199
00:15:43,760 --> 00:15:47,920
internally there were some changes on how the city accounted for

200
00:15:47,920 --> 00:15:54,040
investments whether it's at fair market value or amortized costs. We

201
00:15:54,040 --> 00:16:00,720
We also have, you know, inside the financial statements that they'll always contain estimates

202
00:16:00,720 --> 00:16:01,180
in there.

203
00:16:01,460 --> 00:16:06,860
So major estimates are things like, you know, your capital assets, other post-employment

204
00:16:06,860 --> 00:16:13,200
benefits, the subscription-based agreements that I was mentioning, and the big one being

205
00:16:13,200 --> 00:16:17,500
the unfunded actuarial valuation related to PERS.

206
00:16:18,660 --> 00:16:24,020
You know, if we had any significant difficulties or disagreements with management, we'd

207
00:16:24,020 --> 00:16:25,200
be reporting those to you.

208
00:16:25,540 --> 00:16:27,700
Probably would have been reporting those a while ago.

209
00:16:28,300 --> 00:16:31,220
So happy to report there were no significant difficulties

210
00:16:31,220 --> 00:16:34,060
in completing the audit or disagreements with management.

211
00:16:35,180 --> 00:16:38,600
Also, there were no material adjustments

212
00:16:38,600 --> 00:16:41,940
that were posted as part of the audit process.

213
00:16:42,460 --> 00:16:46,240
We do have a few past audit adjustments

214
00:16:46,240 --> 00:16:47,920
or uncorrected misstatements.

215
00:16:48,420 --> 00:16:50,820
We usually set a threshold and anything over that amount

216
00:16:50,820 --> 00:16:52,240
gets attached to this letter.

217
00:16:52,240 --> 00:16:58,260
And so there's, you know, a few past items that are going to clear themselves out in the next fiscal year

218
00:16:59,900 --> 00:17:07,640
Also as part of this, I think there's a printed it earlier. I think it was about 208 printed pages for your financial statements

219
00:17:08,240 --> 00:17:15,680
A few sections in there, but the main item in there from us is the financial statements themselves and the opinion on the audit

220
00:17:15,680 --> 00:17:22,440
That opinion is broken down by different opinion units, but we did issue a clean or unmodified

221
00:17:22,440 --> 00:17:27,240
opinion for each of your individual opinion units inside your financial statements.

222
00:17:28,420 --> 00:17:34,360
We also, in towards the back of the report, have separate letters on internal controls

223
00:17:34,360 --> 00:17:41,000
related to internal controls and compliance in accordance with government auditing standards.

224
00:17:41,000 --> 00:17:48,820
There were no material weaknesses or significant deficiencies reported, which is a big positive.

225
00:17:49,460 --> 00:17:51,700
Most of our audits have some items that are in there.

226
00:17:52,340 --> 00:17:58,200
There's also a separate letter on tests that were required to do for Oregon minimum standards.

227
00:17:59,000 --> 00:18:03,660
And most of those items came out with no findings.

228
00:18:03,660 --> 00:18:18,100
There were a couple of over expenditures related to your budget that the cities, you know, will look at there and I think they've already made changes in the budget for this year to make sure that those don't happen again.

229
00:18:19,840 --> 00:18:31,460
We also do a special audit called a single audit, which is a special audit over federal awards and selected two major programs this year to give a really fine look at.

230
00:18:31,460 --> 00:18:35,300
one was the airport improvement project and the other was a community

231
00:18:35,300 --> 00:18:41,160
development block grant project. The airport improvement project had no

232
00:18:41,160 --> 00:18:46,260
findings on internal controls or compliance. We did have a couple of

233
00:18:46,260 --> 00:18:52,580
significant deficiencies in the CDBG program in that they have a pretty

234
00:18:52,580 --> 00:18:57,800
complicated reporting requirements and we have some suggestions in that area

235
00:18:57,800 --> 00:19:03,680
to kind of fine tune that process and they also have requirements on the use

236
00:19:03,680 --> 00:19:09,860
of program income and reporting of some of those pieces and that you know I

237
00:19:09,860 --> 00:19:13,720
think making sure that we use a program income before we draw more funds so a

238
00:19:13,720 --> 00:19:18,220
couple of easy fixes for next year and then the last section that we were

239
00:19:18,220 --> 00:19:22,220
testing on controls and compliance was over passenger facility charge

240
00:19:22,220 --> 00:19:29,460
audits, passenger facility charge collections and use of those monies and we had no findings in that

241
00:19:29,460 --> 00:19:37,020
section either. So apart from a couple of significant deficiencies in the CDBG program,

242
00:19:37,620 --> 00:19:47,320
the audit went really well. I'd still give it probably a high B or low A, maybe a mid A on

243
00:19:47,320 --> 00:19:52,440
on where we ended up for the year. So as James mentioned there's you know thousands

244
00:19:52,440 --> 00:19:56,480
of transactions and for a couple of pieces to fall through there that was I

245
00:19:56,480 --> 00:19:57,700
think a pretty positive deal.

246
00:20:03,260 --> 00:20:06,560
James on the CDBG, could you just explain the

247
00:20:06,560 --> 00:20:08,020
differences and how they're corrected?

248
00:20:10,160 --> 00:20:12,400
Yes I can go ahead and kind of elaborate

249
00:20:12,400 --> 00:20:18,080
on that. So if anyone has any questions about the actual findings

250
00:20:18,080 --> 00:20:22,920
findings themselves are at the back of the aquifer, but the big overview with the two

251
00:20:22,920 --> 00:20:33,140
findings was the first one was in our quarterly reporting to CDBG to HUD, we would report the

252
00:20:33,140 --> 00:20:39,940
numbers in the best way possible, and it sounds funny when I say it that way, but the tool

253
00:20:39,940 --> 00:20:44,720
that they use to collect the information cannot take negative numbers, and so we have to

254
00:20:44,720 --> 00:20:47,620
to put in zero numbers or leave them omitted

255
00:20:47,620 --> 00:20:49,940
and then leave narrative explanations around that.

256
00:20:50,240 --> 00:20:54,900
And so what the finding was circling around the idea

257
00:20:54,900 --> 00:20:57,000
that when we go to leave that narrative explanation,

258
00:20:57,240 --> 00:21:01,160
we can leave better notes and be able to further explain

259
00:21:01,160 --> 00:21:03,460
what the number should be in the case.

260
00:21:04,020 --> 00:21:07,920
And so there is a, this has been fixed

261
00:21:07,920 --> 00:21:09,540
and going forward, it shouldn't be an issue.

262
00:21:10,240 --> 00:21:13,040
And then the other significant deficiency

263
00:21:13,040 --> 00:21:16,460
see that came up was in relation to program income and program income.

264
00:21:16,600 --> 00:21:18,240
So fancy way of saying cash on hand.

265
00:21:18,560 --> 00:21:21,960
And so we had a little bit of cash on hand in the CDBG program.

266
00:21:22,260 --> 00:21:24,120
And we should have been spending that first.

267
00:21:24,600 --> 00:21:29,360
But we ended up drawing down additional funds after we spent some money.

268
00:21:29,560 --> 00:21:32,780
And so we have since corrected that in fiscal year 2024.

269
00:21:33,600 --> 00:21:34,920
And so there's no issue going forward.

270
00:21:35,520 --> 00:21:36,860
Okay, any other questions?

271
00:21:42,420 --> 00:21:43,180
Are you good, Rob?

272
00:21:43,900 --> 00:21:44,720
Yeah, I'm good.

273
00:21:45,060 --> 00:21:45,260
Okay.

274
00:21:45,260 --> 00:21:51,140
Alright, so I just want to give a quick appreciation to city leadership, council and city administration.

275
00:21:51,920 --> 00:21:56,720
If we didn't have strong financial policies and procedures, the audit wouldn't be as strong

276
00:21:56,720 --> 00:21:57,120
as it is.

277
00:21:57,420 --> 00:22:03,640
So, I do thank you for the financial stewardship and then also quick thanks to the department

278
00:22:03,640 --> 00:22:04,440
heads and staff.

279
00:22:04,860 --> 00:22:07,740
You know, they're the ones getting the grants and so they're then involved with

280
00:22:07,740 --> 00:22:11,260
us and having to work with me and the auditor and they did a fantastic job, airport

281
00:22:11,260 --> 00:22:18,180
NCDBG. And then lastly is central services, which has the finance and the budget teams.

282
00:22:18,920 --> 00:22:23,080
And they're the ones really cranking out all the numbers. So a special thank you to them.

283
00:22:23,860 --> 00:22:29,060
Next steps, there's no resolutions required, no formal action since it was a clean financial

284
00:22:29,060 --> 00:22:35,380
audit. And I get to go back to work working on 2024 audit prep now, unless there are

285
00:22:35,380 --> 00:22:36,420
any questions I can answer.

286
00:22:37,720 --> 00:22:45,840
No, I think we all think you and everyone in finance and Jason one of the strengths of the city has been our financial department

287
00:22:45,840 --> 00:22:51,280
You guys do a great job. I agree and that's been around a lot longer before me. So I thank you all

288
00:22:52,840 --> 00:22:58,080
Okay, next we have a presentation on the Village Squire redevelopment

289
00:23:01,920 --> 00:23:04,100
Megan and

290
00:23:04,100 --> 00:23:05,340
Chuck good

291
00:23:13,980 --> 00:23:17,740
evening Mayor and Council Chuck Arnold urban renewal program manager for the city

292
00:23:18,760 --> 00:23:24,060
Tonight's item on the Village Squire is just a quick update to give you some status of what's happening with it.

293
00:23:24,600 --> 00:23:27,000
And I am going to hear you going to click through the slides.

294
00:23:27,860 --> 00:23:28,500
Okay, thank you.

295
00:23:30,910 --> 00:23:38,290
So just for tonight, this is in preparation for what we expect is going to be a request from the development party that purchased the property.

296
00:23:38,810 --> 00:23:43,990
So I'll go through some site basics, talk about the ownership status, and then the expected timeline of what we're looking at.

297
00:23:44,190 --> 00:23:45,390
No, anticipated ask.

298
00:23:46,870 --> 00:23:52,690
Site Basics, you know, this property, there was a conversation amongst the staff and the

299
00:23:53,310 --> 00:23:59,530
previous owners, actually two owners ago now, about what they were achieving there and what

300
00:23:59,530 --> 00:24:03,610
type of contribution they were making for themselves as a business and what contribution

301
00:24:03,610 --> 00:24:04,410
was for downtown.

302
00:24:04,670 --> 00:24:09,730
It was a very challenging property right at the entrance of downtown to Highway 126

303
00:24:09,730 --> 00:24:15,110
in 97 and really didn't make the strongest statement and leave with our best foot.

304
00:24:15,490 --> 00:24:20,230
So they chose to close down the business and sell the property and now a new development

305
00:24:20,230 --> 00:24:21,370
team has gotten in there.

306
00:24:21,610 --> 00:24:28,070
The property is this half acre site with two buildings, about 14,000 square feet, 24

307
00:24:28,070 --> 00:24:29,210
rooms previously.

308
00:24:30,170 --> 00:24:35,230
And now the new ownership status is the developer that purchased it is in diligence.

309
00:24:35,230 --> 00:24:42,190
They are wrapping that up and they are committed to moving forward with converting the property

310
00:24:42,190 --> 00:24:48,090
to housing with a mix of workforce and market rate with primarily market rate.

311
00:24:49,790 --> 00:24:55,630
When this project does come forward to council, there will be probably a request in March

312
00:24:56,180 --> 00:25:00,390
with some planning review in the summer and a renovation complete for late this year.

313
00:25:01,130 --> 00:25:07,370
We will be working very closely with Durak and with Council on the

314
00:25:07,370 --> 00:25:11,250
Urbanal Agency to make sure that there are adequate protections for any

315
00:25:11,250 --> 00:25:17,890
investment that is put on the property and that the workforce units are deed

316
00:25:17,890 --> 00:25:22,450
restricted and also tied in to making sure that they are the right demographic

317
00:25:22,450 --> 00:25:27,150
and right area median income rate that we want to have in that property

318
00:25:27,150 --> 00:25:31,670
downtown. So a lot more to come on this is really just initial kind of bring it

319
00:25:31,670 --> 00:25:35,390
to your attention. We don't have any solid proposal from the developer yet

320
00:25:35,390 --> 00:25:39,170
so there's nothing really else to report on. I can say that we anticipate

321
00:25:39,170 --> 00:25:43,490
that it will be about a 1.4 million dollar renovation. They are spending

322
00:25:43,490 --> 00:25:47,730
about a little over 1.4 million to acquire the property so they're going

323
00:25:47,730 --> 00:25:52,110
to be pretty significantly on trying to revitalize this property so we're

324
00:25:52,110 --> 00:25:55,030
looking forward to great proposal from them that can lead to a good

325
00:25:55,030 --> 00:26:01,390
partnership. Any questions on the bill square? Thanks Chuck and next we have the

326
00:26:01,390 --> 00:26:08,510
ice rink. Thank you and on the on the ice rink I'm gonna bring up Dusty to the

327
00:26:08,510 --> 00:26:16,350
table from facilities and get a little bit in on that. So no visuals on this one

328
00:26:16,350 --> 00:26:20,370
tonight. This is really just something that I think the whole community is

329
00:26:20,370 --> 00:26:27,650
aware that the ice rink kind of had its demise and so giving that sense of like

330
00:26:27,650 --> 00:26:32,270
where we are with it currently I wanted to start it off with Dusty kind of

331
00:26:32,270 --> 00:26:37,570
discussing what's happened with the ice rink and what it looks like to try to

332
00:26:37,570 --> 00:26:41,950
repair the current situation so if you want to lead in with that and then I'll

333
00:26:41,950 --> 00:26:47,850
carry on from there. So the current system is about 15 years old and

334
00:26:49,290 --> 00:26:53,810
I'm sorry, so Dusty Hood, Parks and Facilities Division Manager.

335
00:26:55,670 --> 00:26:58,070
So the current ice rink is about 15 years old.

336
00:26:58,750 --> 00:27:03,730
I believe, I don't have the exact numbers, but it was around $200,000 initial cost actually

337
00:27:03,730 --> 00:27:04,850
for the ice rink originally.

338
00:27:05,470 --> 00:27:10,330
And over the last three years, we've put a significant amount of maintenance into it.

339
00:27:10,710 --> 00:27:13,310
Last year we completely rebuilt the whole foundation on it.

340
00:27:13,970 --> 00:27:20,910
This year, we replaced 12 coils as well as one compressor, one circulation pump, and as

341
00:27:20,910 --> 00:27:25,490
of right now, we actually have another compressor out, and the programming is actually kind

342
00:27:25,490 --> 00:27:25,870
of a glitch.

343
00:27:26,310 --> 00:27:29,790
So there's a programming within the chiller itself.

344
00:27:30,190 --> 00:27:36,050
So we're looking at about $12,000 to $15,000 in repairs right now that haven't been done

345
00:27:36,050 --> 00:27:37,510
just to get it back to operational.

346
00:27:37,970 --> 00:27:41,670
With that said, not saying, you know, who knows how long it'll last.

347
00:27:41,670 --> 00:27:46,490
You know we could be in the same position we were this year. It was up and down this year two or three different times

348
00:27:46,490 --> 00:27:49,370
we had to you know shorten the season because of

349
00:27:50,490 --> 00:27:54,630
You know some of the issues that we've had with the mechanical issues we have with it. So as of right now

350
00:27:55,810 --> 00:28:00,350
It's just going to be continuing to you know to be kind of a thorn in the side of

351
00:28:00,350 --> 00:28:01,410
maintenance and

352
00:28:01,930 --> 00:28:08,050
Cost to keep this thing running 15 years is pretty much the the life expectancy on any age back system

353
00:28:08,050 --> 00:28:09,070
So that's basically what it is.

354
00:28:09,870 --> 00:28:11,730
And do we have to replace the cooler?

355
00:28:12,570 --> 00:28:14,390
So we don't have to replace it,

356
00:28:14,490 --> 00:28:16,510
but it is highly recommended to replace it

357
00:28:16,510 --> 00:28:18,890
because we'd be in the same position where we are right now.

358
00:28:19,410 --> 00:28:21,750
Next year, it may run all season, it may not,

359
00:28:21,830 --> 00:28:23,070
it may run for just a couple of weeks.

360
00:28:23,590 --> 00:28:25,270
So the recommendation is definitely a new chiller.

361
00:28:25,550 --> 00:28:28,410
And that cost is between 100 and $150.

362
00:28:28,970 --> 00:28:29,310
$150, yeah.

363
00:28:31,890 --> 00:28:34,090
Do we know what the lead time is

364
00:28:34,090 --> 00:28:35,530
on a piece of equipment like that?

365
00:28:35,670 --> 00:28:36,550
I mean, if we were to say,

366
00:28:36,550 --> 00:28:40,150
Let's go get one right now. Do we have any idea how long it would take to get one?

367
00:28:40,950 --> 00:28:43,510
It would be ready by next my next winner

368
00:28:45,530 --> 00:28:52,870
Dusty it because you mentioned the word HVAC and as things age out parts aren't always necessarily available for what you have is there a

369
00:28:52,870 --> 00:28:53,450
cost

370
00:28:54,390 --> 00:28:58,230
Differential because we'll have to upgrade because they don't make the parts you need anymore

371
00:28:58,230 --> 00:29:01,750
Or is this something that we'll be looking at. We'll just need to upgrade it to stay current

372
00:29:01,750 --> 00:29:03,330
Just need to upgrade it, stay current.

373
00:29:03,670 --> 00:29:05,730
The parts are about the same, you know, cost-wise.

374
00:29:05,990 --> 00:29:08,310
It's just finding them is the difficult part,

375
00:29:08,530 --> 00:29:10,230
as well as a programming, you know, for it.

376
00:29:11,790 --> 00:29:13,750
So, Dusty, in your professional opinion,

377
00:29:13,950 --> 00:29:17,710
do you think we're investing too much money into it over time?

378
00:29:19,770 --> 00:29:20,730
My personal opinion,

379
00:29:20,790 --> 00:29:22,090
I think there needs to be a permanent ice rink.

380
00:29:22,250 --> 00:29:23,370
That's just my opinion on it.

381
00:29:23,650 --> 00:29:26,050
I do believe that even if we do upgrade the Chiller,

382
00:29:26,230 --> 00:29:27,550
there's gonna be consistent maintenance,

383
00:29:27,870 --> 00:29:28,770
you know, this can be required.

384
00:29:28,770 --> 00:29:34,530
We're going to spend an average of probably between $5,000 and $15,000 a year just on

385
00:29:34,530 --> 00:29:38,410
the maintenance of it, replacing parts, and so on, but that doesn't include the staffing

386
00:29:38,410 --> 00:29:39,290
time that's involved.

387
00:29:39,690 --> 00:29:44,890
We spend probably between $75,000 and $100,000 taking this rink up and putting it down every

388
00:29:44,890 --> 00:29:45,170
year.

389
00:29:47,790 --> 00:29:50,290
Okay, so, sorry.

390
00:29:51,270 --> 00:29:52,450
Blind spot over here.

391
00:29:53,710 --> 00:29:56,870
So you said it was $200,000 about 15 years ago.

392
00:29:56,870 --> 00:29:59,830
What is a comparable price for that same?

393
00:30:01,500 --> 00:30:06,340
I don't have that number. I could get that number for you all, but I don't have that number

394
00:30:06,340 --> 00:30:09,780
right now. And I wouldn't want to speculate on the number of costs. Fifteen years to now,

395
00:30:09,880 --> 00:30:13,800
it's pretty big, quite the big difference, I think.

396
00:30:14,820 --> 00:30:20,000
So the idea of tonight was really give us a status of where we are, and also urban roll

397
00:30:20,000 --> 00:30:25,620
has begun to look at those cost numbers. They vary widely, right? All the way from,

398
00:30:25,620 --> 00:30:32,740
You can start with your own backyard ice rink that you can get from eBay for like $50,000

399
00:30:32,740 --> 00:30:37,380
all the way up to spending $5 million for an enclosed facility that's a hockey rink.

400
00:30:37,680 --> 00:30:40,320
So it's really going to depend on site specifics.

401
00:30:40,640 --> 00:30:45,900
It's going to depend on what we try to achieve with this facility from an urban oil standpoint,

402
00:30:46,120 --> 00:30:49,020
which is the agency that originally funded this project years ago.

403
00:30:49,700 --> 00:30:53,480
The idea of the ice rink was to really create a sense of place and attract people

404
00:30:53,480 --> 00:30:58,840
downtown and create that habit of people coming downtown and experiencing downtown and enjoying

405
00:30:58,840 --> 00:31:02,860
it and seeing our businesses in our wonderful city and all the improvements that we've made.

406
00:31:04,320 --> 00:31:08,600
If that is still the goal, then we need to think about how we want to move forward with

407
00:31:08,600 --> 00:31:10,760
either a new facility or repairing the old.

408
00:31:11,200 --> 00:31:18,000
And so what we wanted to do is just give you an update and start to get your okay

409
00:31:18,000 --> 00:31:22,360
and direction on moving forward with the subcommittee of Durak as well as involving

410
00:31:22,360 --> 00:31:26,140
some city staff and perhaps even the public a little bit maybe the downtown

411
00:31:26,140 --> 00:31:30,200
businesses and get some direction on what how we'd like to see this project go

412
00:31:30,200 --> 00:31:36,420
forward because staff feels that the community really loves that asset and

413
00:31:36,420 --> 00:31:42,260
trying to find a way to have it come back alive would be a really good thing

414
00:31:42,260 --> 00:31:50,960
to do rather than just let it go to bed I was gonna check do you have do

415
00:31:51,400 --> 00:31:53,660
Do you have any numbers for some utilization?

416
00:31:54,120 --> 00:31:56,260
I mean, the community may love it,

417
00:31:56,320 --> 00:31:57,860
but that doesn't necessarily mean that they use it.

418
00:31:58,920 --> 00:32:02,440
So do we know how many people take advantage of this rank

419
00:32:02,440 --> 00:32:03,720
when it is functioning?

420
00:32:04,160 --> 00:32:05,440
Yeah, I would have to get those numbers

421
00:32:05,440 --> 00:32:07,980
from Parks and Rec who do the programming, right?

422
00:32:08,680 --> 00:32:09,640
And get those numbers.

423
00:32:09,820 --> 00:32:11,600
And I imagine they have those numbers tracked,

424
00:32:11,780 --> 00:32:13,460
but I don't know those offhand.

425
00:32:13,520 --> 00:32:13,800
I'm sorry.

426
00:32:16,030 --> 00:32:18,450
So I wanna play off of something you said, Dusty,

427
00:32:18,530 --> 00:32:20,410
about your preference being a permanent ice rink.

428
00:32:20,410 --> 00:32:25,090
In your opinion, what is the diminishment of life

429
00:32:25,090 --> 00:32:28,410
by putting the ring up every year, taking it back down?

430
00:32:28,550 --> 00:32:30,330
Do you think that impacts the life expectancy

431
00:32:30,830 --> 00:32:32,370
of a temporary ice rink

432
00:32:32,370 --> 00:32:33,890
versus having a more permanent one?

433
00:32:33,890 --> 00:32:35,890
Would that be a more viable capital investment?

434
00:32:37,110 --> 00:32:38,770
So a permanent rink, you can actually,

435
00:32:39,810 --> 00:32:41,310
it could be a basketball court in the summertime.

436
00:32:42,390 --> 00:32:43,790
It's kind of multiple dimensional.

437
00:32:44,230 --> 00:32:45,370
Anytime you take something apart

438
00:32:45,370 --> 00:32:47,150
and put it back together and fight it.

439
00:32:47,470 --> 00:32:48,470
The more you do that,

440
00:32:48,470 --> 00:32:53,690
It's just parts and pieces this wear out. It's just like a you know an engine kind of the same thing

441
00:32:53,690 --> 00:32:57,270
The more you take it apart put it back together. It just wears out that much quicker. So yeah

442
00:32:58,270 --> 00:33:02,050
We do I do want to say is that John we do have that new Zamboni still so

443
00:33:03,850 --> 00:33:06,790
Still promised a ride on that. Yeah, I

444
00:33:08,070 --> 00:33:10,330
understand that one of the priorities of

445
00:33:11,030 --> 00:33:14,650
Dirac is a family fund center and I know that it's a priority of the community

446
00:33:14,650 --> 00:33:19,310
So with that being said, I would be interested in you pursuing more information for us.

447
00:33:19,910 --> 00:33:26,630
Yes, and to that end, Councilor Osborne, I do want to point out to Council that while

448
00:33:26,630 --> 00:33:32,550
an urban oil expense would be legitimate, urban oil expense to put in a new facility,

449
00:33:33,070 --> 00:33:36,630
putting urban oil money into maintaining an existing facility that was already purchased

450
00:33:36,630 --> 00:33:41,090
would be a big challenge in order to have that pass the straight face test.

451
00:33:41,090 --> 00:33:46,990
So, really, if there's going to be a role, then it would really be toward the goal of

452
00:33:46,990 --> 00:33:47,750
doing a new facility.

453
00:33:48,230 --> 00:33:53,550
If the city on the city side of the funding wants to work on, you know, keeping the old

454
00:33:53,550 --> 00:33:57,490
system working, then there would have to be other funding sources required to do that.

455
00:33:58,470 --> 00:33:59,310
But yes, thank you.

456
00:34:00,510 --> 00:34:00,910
Okay.

457
00:34:01,410 --> 00:34:01,810
Clifford.

458
00:34:02,170 --> 00:34:07,650
What I would like to see is something multi-purpose taken into consideration.

459
00:34:07,930 --> 00:34:09,270
I think that would be a good idea as well.

460
00:34:10,470 --> 00:34:15,730
So I think the consensus we need more information and see what the options are great

461
00:34:16,390 --> 00:34:17,870
Thank you. Thank you

462
00:34:19,090 --> 00:34:21,370
So the next item we have is a bid award

463
00:34:21,370 --> 00:34:27,590
It's for the cinder hollow neighborhood project master developer contract award to rooted homes and authorized

464
00:34:27,590 --> 00:34:31,370
Negotiations of a disposition and development agreement

465
00:34:32,590 --> 00:34:33,230
Linda

466
00:34:35,660 --> 00:34:36,660
and Jackie

467
00:34:36,660 --> 00:34:42,200
Good evening, Linda Klein, housing coordinator for the city.

468
00:34:42,940 --> 00:34:47,820
And with me is Jackie Keogh, the executive director of Rooted Homes, and Rick Hayes from

469
00:34:47,820 --> 00:34:51,000
Lux Homes, which is partnering with Rooted Homes on this project.

470
00:34:53,620 --> 00:34:57,800
We'll start with this slide right here, just a frame of reference of where Cinder

471
00:34:57,800 --> 00:34:58,760
Hollow is.

472
00:34:59,140 --> 00:35:04,080
It's a piece of property just to the west of the cemetery, the city cemetery, kind

473
00:35:04,080 --> 00:35:05,520
of up the hill from the cemetery.

474
00:35:06,300 --> 00:35:08,700
It's approximately, let me get the next slide.

475
00:35:11,100 --> 00:35:15,940
It's eight point three five acres of that approximately five of us buildable

476
00:35:15,940 --> 00:35:21,300
You can see faintly on there the topography of the area. It's quite steep on the backside

477
00:35:21,300 --> 00:35:23,540
It's about five acres is buildable

478
00:35:23,540 --> 00:35:25,820
the city purchased this in

479
00:35:26,300 --> 00:35:27,400
2023 in May

480
00:35:28,060 --> 00:35:36,100
after really our housing committee helped lead this because we purchased it with CDBG funds or community block grant funds and our housing committee did

481
00:35:36,100 --> 00:35:40,340
community outreach by hosting a community meeting on that and then it was

482
00:35:40,340 --> 00:35:44,700
also discussed in several of the committee's meetings as well. The vision

483
00:35:44,700 --> 00:35:49,020
at the time of buying this was for approximately 30 home ownership units

484
00:35:49,020 --> 00:35:54,580
affordable to folks living at 80 percent area meeting income or less so folks

485
00:35:54,580 --> 00:35:59,680
in that range of income was typically kind of your middle management or case

486
00:35:59,680 --> 00:36:04,780
managers or teachers or nurses kind of fit into that area of income.

487
00:36:05,920 --> 00:36:10,300
And then because we bought it with community development block grant funds, the developer

488
00:36:10,300 --> 00:36:12,560
needs to be a nonprofit organization.

489
00:36:16,910 --> 00:36:21,150
Just on the developer selection process since that's what we're here to talk about tonight.

490
00:36:21,730 --> 00:36:26,450
In December, we put out an RFQ looking for qualified master developers.

491
00:36:27,010 --> 00:36:28,950
It was out for all of January.

492
00:36:29,490 --> 00:36:34,910
we had one submission from Rooted Homes and staff first vetted that and found

493
00:36:34,910 --> 00:36:37,310
it to be a good submission and then we had the Housing and Community

494
00:36:37,310 --> 00:36:41,050
Development Committee also go over it and they are forwarding their

495
00:36:41,050 --> 00:36:45,930
recommendation to you to accept Rooted Home as the developer. At this point I'm

496
00:36:45,930 --> 00:36:50,290
going to turn it over to Jackie and Rick to kind of talk about Rooted Homes

497
00:36:50,290 --> 00:36:52,930
and Jackie you can just tell me when to hit new slides okay.

498
00:36:59,760 --> 00:37:00,200
That would

499
00:37:00,200 --> 00:37:07,280
help. Thanks for having us. I'm Jackie Keough, Executive Director of Rooted Homes. You can

500
00:37:07,280 --> 00:37:13,680
advance the slide. So, many of you know, but for those of you who don't, we are a non-profit

501
00:37:13,680 --> 00:37:18,580
affordable housing developer. We build sustainable and affordable home ownership communities

502
00:37:18,580 --> 00:37:24,560
throughout central Oregon. We are a non-profit. Our board is led by the homeowners,

503
00:37:24,560 --> 00:37:28,900
majority who live in our homes as well as community representatives.

504
00:37:29,760 --> 00:37:36,340
Ruta Homes has a long history of working in the city of Bend. Last year, we

505
00:37:36,340 --> 00:37:40,860
committed to expanding into Redmond. We have four projects that total 98 units of

506
00:37:40,860 --> 00:37:45,660
affordable housing coming to Redmond starting this year. This would be one

507
00:37:45,660 --> 00:37:51,100
of those four. We work very closely with our partner Housing Works who

508
00:37:51,100 --> 00:37:57,780
develops properties with us and acts as our guarantor as we significantly expand

509
00:37:57,780 --> 00:38:03,460
our pipeline. We have about a million dollars budget organizationally and then

510
00:38:03,460 --> 00:38:08,620
five million dollars in assets. That's separate from on average we're managing

511
00:38:08,620 --> 00:38:16,220
about 60 million dollars in project expenses on an annual basis. We are your

512
00:38:16,220 --> 00:38:22,200
our land trust, and what that really means is that we own the land under which we develop

513
00:38:22,200 --> 00:38:22,660
the homes.

514
00:38:23,120 --> 00:38:28,940
We do that using a deed restriction, and it really is a tool that allows us to ensure

515
00:38:28,940 --> 00:38:33,280
that we're not just building affordable housing for this generation and for the city of Redmond.

516
00:38:33,440 --> 00:38:39,360
It's for multiple generations, so every time the homes resell, they will be required

517
00:38:39,360 --> 00:38:42,640
to go to another low-income household in perpetuity.

518
00:38:42,640 --> 00:38:47,300
And so the goal with that, you know, model is that you essentially create two pipelines,

519
00:38:47,620 --> 00:38:53,080
one of our new construction homes and the other of our resale homes and essentially

520
00:38:53,080 --> 00:38:57,980
you double the homes that City of Redmond residents have access to.

521
00:38:59,300 --> 00:39:02,140
Our homes are a little different than typical affordable housing.

522
00:39:02,580 --> 00:39:06,560
We are founded on a dual mission of both affordability and sustainability.

523
00:39:07,280 --> 00:39:10,820
And so what we are developing is very high quality homes.

524
00:39:10,820 --> 00:39:17,640
Our homes are priced on average at $250,000, but they're praising for more than double that.

525
00:39:18,260 --> 00:39:21,640
And that's because all the homes we build are goal net zero,

526
00:39:21,860 --> 00:39:26,240
which means the home emits or uses as little energy as it produces.

527
00:39:26,840 --> 00:39:30,720
Think very sustainable design features, you know,

528
00:39:31,000 --> 00:39:37,220
and on top of that we have solar panels on the roofs that negate any energy consumption by the homeowners.

529
00:39:37,220 --> 00:39:43,140
This is good one because you know the City of Redmond has this long-term asset

530
00:39:43,140 --> 00:39:47,560
for its community that will always kind of stand the test of time of quality

531
00:39:47,560 --> 00:39:52,900
and sustainability but also we all know an affordable mortgage can quickly

532
00:39:52,900 --> 00:39:56,840
become unaffordable when you're paying hundreds of dollars in utility bills and

533
00:39:56,840 --> 00:40:00,780
so our homeowners average $12 a month and that makes the home even more

534
00:40:00,780 --> 00:40:06,420
affordable. We serve a range of households. Generally we're serving

535
00:40:06,420 --> 00:40:12,240
having folks under 80% area median income just because the state requires that on the majority

536
00:40:12,240 --> 00:40:13,000
of our projects.

537
00:40:13,440 --> 00:40:19,200
However, we're able to reach households as low as 30% area median income, which is unheard

538
00:40:19,200 --> 00:40:22,560
of for ownership because we partner with housing works.

539
00:40:23,220 --> 00:40:25,920
So we have about a third of our entire portfolio.

540
00:40:26,360 --> 00:40:31,240
Our clients who are ready to move out of a housing choice voucher, commonly known

541
00:40:31,240 --> 00:40:38,380
section 8 housing rental into a home ownership unit with us. We give priority to them and they

542
00:40:38,380 --> 00:40:44,120
are able to take their voucher with them and essentially it acts like a second earner in

543
00:40:44,120 --> 00:40:50,680
their household who's paying down their mortgage for 13 years. That is a really unique partnership

544
00:40:50,680 --> 00:40:56,340
but it allows us to serve a much wider range of households, not just the groups that Linda

545
00:40:56,340 --> 00:41:03,280
to describe, but also folks who are on disability, retired folks, single parents who ownership

546
00:41:03,280 --> 00:41:04,960
wouldn't be possible otherwise.

547
00:41:07,100 --> 00:41:08,000
Next slide, please.

548
00:41:08,720 --> 00:41:12,300
Oh, I think that was the last one you had. We just had those.

549
00:41:12,480 --> 00:41:14,480
Oh, yeah. Oh, well, okay. There was one piece.

550
00:41:14,480 --> 00:41:16,800
Is there anything else you'd like to cover or questions from the council for you?

551
00:41:16,980 --> 00:41:21,940
Yeah, I did. I know there was an initial question about resident-driven design and

552
00:41:21,940 --> 00:41:23,500
how we get the community involved,

553
00:41:23,580 --> 00:41:25,060
and so I just wanna address that.

554
00:41:26,100 --> 00:41:28,540
So, Ruta Homes, in every community we design,

555
00:41:28,720 --> 00:41:31,980
we have two resident-driven design meetings.

556
00:41:32,500 --> 00:41:35,560
The first one, we produce a site plan in home designs,

557
00:41:35,900 --> 00:41:38,420
and we have interested residents and neighbors

558
00:41:38,420 --> 00:41:40,220
who give feedback on that plan.

559
00:41:40,680 --> 00:41:43,760
We then make those changes in real time,

560
00:41:44,140 --> 00:41:46,200
and before we submit our building permits,

561
00:41:46,400 --> 00:41:48,960
we have adapted that based on community feedback.

562
00:41:49,360 --> 00:41:51,700
We did this for one of our sites in Redmond,

563
00:41:51,700 --> 00:41:54,360
and it had almost 50 residents give feedback.

564
00:41:54,980 --> 00:41:58,140
And so we would plan to do this like we always do

565
00:41:58,140 --> 00:41:59,980
for the Cinder Hollow neighborhood.

566
00:42:01,280 --> 00:42:02,760
Great, any questions?

567
00:42:03,280 --> 00:42:03,520
Catherine?

568
00:42:03,900 --> 00:42:05,900
Can you just give a brief breakdown

569
00:42:05,900 --> 00:42:07,940
on the project funding sources,

570
00:42:08,200 --> 00:42:09,520
like where the money comes from for this,

571
00:42:09,780 --> 00:42:11,460
or lift dollars utilized, et cetera?

572
00:42:12,280 --> 00:42:14,140
Yeah, so Rude Homes,

573
00:42:14,360 --> 00:42:16,140
essentially think of it as three buckets.

574
00:42:16,340 --> 00:42:18,520
So the first bucket is our pre-development financing,

575
00:42:18,520 --> 00:42:24,100
funding to design the site in the homes and funding to put in the infrastructure.

576
00:42:25,340 --> 00:42:30,560
A major portion of that is contributed by the city on this project because the

577
00:42:30,560 --> 00:42:35,560
land would be donated and there's some significant pending grant requests for

578
00:42:35,560 --> 00:42:40,680
infrastructure managed by the city. We would take out a pre-development loan,

579
00:42:40,980 --> 00:42:45,020
a low interest like 3% from one of our funders who would allow us the

580
00:42:45,020 --> 00:42:49,980
additional funds to get the pre-development work done.

581
00:42:50,320 --> 00:42:52,360
We do this because we don't wanna wait

582
00:42:52,360 --> 00:42:53,820
on the state for money.

583
00:42:55,080 --> 00:42:56,280
If we do it in this way,

584
00:42:56,300 --> 00:42:58,340
we essentially reduce our build time by a year.

585
00:42:59,120 --> 00:43:00,840
And so by doing pre-development first,

586
00:43:01,000 --> 00:43:02,020
not waiting on the state,

587
00:43:02,260 --> 00:43:04,840
it speeds up the production of affordable housing.

588
00:43:05,300 --> 00:43:08,660
Then, yes, we would apply to the state's lift program.

589
00:43:09,600 --> 00:43:10,960
This program, unfortunately,

590
00:43:11,200 --> 00:43:13,420
because it is tied to appraised value,

591
00:43:13,420 --> 00:43:15,900
is not enough in the city of Redmond

592
00:43:15,900 --> 00:43:18,720
to fund the construction of the homes.

593
00:43:19,060 --> 00:43:21,700
It's just a policy that could be improved upon.

594
00:43:22,080 --> 00:43:23,780
And so we have to bring a number,

595
00:43:24,080 --> 00:43:25,960
generally about a million dollars in addition,

596
00:43:26,400 --> 00:43:28,820
of grants to complete construction.

597
00:43:29,640 --> 00:43:32,840
And then we take out a construction loan,

598
00:43:32,980 --> 00:43:34,200
just like any other developer,

599
00:43:34,700 --> 00:43:38,440
and then a majority of that loan is paid back

600
00:43:38,440 --> 00:43:41,220
by the home sales, not all.

601
00:43:41,220 --> 00:43:47,140
We also have to put in funding operation from rooted homes to be able to pay that back

602
00:43:50,290 --> 00:43:51,370
I had two questions

603
00:43:52,210 --> 00:43:57,650
Timeline you said that these would be built within this year. Is that accurate? No

604
00:43:58,330 --> 00:44:04,310
So I want to have Rick Hayes introduce himself and he's joining us as our partner

605
00:44:04,310 --> 00:44:07,290
So we can meet the city's timeline. So I want to use you

606
00:44:07,290 --> 00:44:12,690
Yeah, Rick Hayes with NLB working for rooted homes as a development consultant

607
00:44:12,690 --> 00:44:14,630
and HACE project management.

608
00:44:14,850 --> 00:44:16,230
But anyways, it's a pleasure to be here.

609
00:44:16,370 --> 00:44:17,970
Thank you for the opportunity.

610
00:44:18,510 --> 00:44:21,850
So the site requires some offsite improvements

611
00:44:22,470 --> 00:44:23,770
and some onsite development.

612
00:44:24,250 --> 00:44:28,790
So the kind of mandated timeline is mid-2027

613
00:44:28,790 --> 00:44:30,030
to have the units completed.

614
00:44:30,270 --> 00:44:32,950
So that'll be the timeline that we'll be looking at

615
00:44:33,670 --> 00:44:35,070
aggressively beginning the project

616
00:44:35,070 --> 00:44:37,630
as soon as we can moving forward

617
00:44:38,410 --> 00:44:41,030
because everything takes more time than expected.

618
00:44:41,030 --> 00:44:47,110
And so we're going to push quickly to meet that timeline, but 2027 mid 2027.

619
00:44:48,170 --> 00:44:52,070
I just wanted to ask because we've asked it of all of the other developers who've kind

620
00:44:52,070 --> 00:44:56,390
of come before us recently on in terms of you talked about sustainability.

621
00:44:57,190 --> 00:44:59,490
Are you guys committed to zero escaping?

622
00:45:00,000 --> 00:45:04,440
And kind of smart water use when it comes to landscaping and kind of the scenery.

623
00:45:05,000 --> 00:45:09,560
Yes, that's at minimum what we do. We also give every home buyer an electric vehicle,

624
00:45:10,000 --> 00:45:16,840
excuse me if I wish, an electric bicycle. One debt. We also have community gardens.

625
00:45:17,900 --> 00:45:24,200
We have extra-scaping. We also have EV charging. So extra-scaping is the tip of the iceberg

626
00:45:24,200 --> 00:45:28,040
of what we do for the goal of a carbon neutral site.

627
00:45:28,040 --> 00:45:36,800
Thank you. Okay any other questions? We have a motion to take up. Anything else

628
00:45:36,800 --> 00:45:43,080
Linda? Do you if I speak for just a moment on the financing Jackie mentioned

629
00:45:43,080 --> 00:45:47,680
some pending grants and we do have a pending grant with HUD that we're

630
00:45:47,680 --> 00:45:51,400
still hoping to hear from that will help pay off for infrastructure. We also

631
00:45:51,400 --> 00:45:55,680
put in a request a congressional spending request that will be pending

632
00:45:55,680 --> 00:46:00,900
but so it is because of the nature of the site being a cinder pit it will take

633
00:46:02,660 --> 00:46:06,680
significant infrastructure help and so the city that is while we have no

634
00:46:06,680 --> 00:46:11,280
general funds going into this project at this time we do have CDBG money at

635
00:46:11,280 --> 00:46:15,420
this point in this project and and we do hope to come alongside with some

636
00:46:15,420 --> 00:46:19,680
grant money to help with that infrastructure for rooted. Is there a

637
00:46:19,680 --> 00:46:26,320
motion from page 38. I move to award the Cinder Hollow Project Master

638
00:46:26,320 --> 00:46:30,460
Development Request for Qualifications to Rooted Homes and authorize the City

639
00:46:30,460 --> 00:46:34,940
Manager to enter into a Development and Disposition Agreement consistent with

640
00:46:34,940 --> 00:46:38,360
the requirements imposed by the Housing and Urban Development Community

641
00:46:38,360 --> 00:46:42,820
Development Block grant program. Second. Moving second. Any further discussion?

642
00:46:43,680 --> 00:46:48,800
All those in favor signify by saying aye. Aye. Motion carries. Thank you very

643
00:46:48,800 --> 00:46:49,120
much.

644
00:46:52,640 --> 00:46:57,120
So next we have a resolution approving the property tax exemption for

645
00:46:58,460 --> 00:47:05,960
VBT, Redmond Landing, LP is authorized by Oregon Revised Statute 307.15 to 307.535

646
00:47:05,960 --> 00:47:15,400
and City Council ordinance 95-05. Linda. Again Linda Klein, Housing

647
00:47:15,400 --> 00:47:19,920
Coordinator for the City of Redmond. This conversation has been before you

648
00:47:19,920 --> 00:47:21,820
at two previous council meetings.

649
00:47:22,420 --> 00:47:25,660
It's for a affordable housing project.

650
00:47:26,000 --> 00:47:29,840
They're asking for property tax abatement for 20 years

651
00:47:30,520 --> 00:47:34,680
that will be translated completely into savings

652
00:47:34,680 --> 00:47:37,500
for the residents of this apartment complex.

653
00:47:38,020 --> 00:47:40,560
Get to the meat of this.

654
00:47:41,580 --> 00:47:44,780
So Redmond Landing is on Umatilla Avenue.

655
00:47:45,520 --> 00:47:48,000
It's actually the best place to really see this.

656
00:47:48,240 --> 00:47:49,100
It's on Canal.

657
00:47:49,100 --> 00:47:56,480
canal, just south of Beimar, basically. There's a very large area between Highway 97 and canal.

658
00:47:57,440 --> 00:48:04,080
They are proposing building 156 units. They've gotten all the way through planning. They're

659
00:48:04,080 --> 00:48:09,280
in permitting at this point on this project. They are asking for this abatement so that

660
00:48:09,280 --> 00:48:15,900
they can keep the rents affordable to 60% AMI or less. And so this request is, it's

661
00:48:15,900 --> 00:48:19,880
a state ORS that allows us to do this for a 20-year exemption.

662
00:48:21,340 --> 00:48:26,520
Through our due diligence, we can see that it meets the Oregon revised statute requirements

663
00:48:26,520 --> 00:48:32,380
of being 100 percent of the units being affordable at 60 percent or less, AOMI, that the rents

664
00:48:32,380 --> 00:48:38,600
will reflect the entire tax abatement, but it does need to be approved by 51 percent

665
00:48:38,600 --> 00:48:44,320
of the affected taxing entities in our community, and we'll get to what that means in

666
00:48:44,320 --> 00:48:44,860
just a second.

667
00:48:44,860 --> 00:48:48,360
It also meets the requirements of our city ordinance and code.

668
00:48:48,640 --> 00:48:50,320
It's consistent with the ORS.

669
00:48:50,860 --> 00:48:55,620
And for an enforcement mechanism to ensure the housing is maintained in a decent, safe

670
00:48:55,620 --> 00:48:57,520
and sanitary condition for occupants.

671
00:48:58,120 --> 00:49:03,780
When this developer closes their – does their closing paperwork with their lender,

672
00:49:04,400 --> 00:49:08,080
the lender is going to require them to have a reserve maintenance account.

673
00:49:08,780 --> 00:49:12,900
We will enter in – if this is approved by 51 percent of the effecting taxing entities,

674
00:49:12,900 --> 00:49:17,840
we will enter into an agreement with this developer that they will have to show us

675
00:49:17,840 --> 00:49:21,440
that they have entered into this maintenance agreement with their lender

676
00:49:21,440 --> 00:49:24,160
before we'll okay the tax abatement.

677
00:49:26,950 --> 00:49:30,110
So kind of the path to this is if you do

678
00:49:30,110 --> 00:49:34,750
approve this tonight it will move on to another step. If you don't then it's

679
00:49:34,750 --> 00:49:38,370
done and there will be no tax abatement. If you do approve it they

680
00:49:38,370 --> 00:49:41,290
will next need to go to the school district and ask the school board to

681
00:49:41,290 --> 00:49:45,630
approve it, that will get them over that 51% threshold of the taxing districts.

682
00:49:46,250 --> 00:49:50,350
If the school district turns them down, then there will be no tax exemption, and it will

683
00:49:50,350 --> 00:49:52,210
become a market rate apartment complex.

684
00:49:53,030 --> 00:49:57,950
If they do say yes, then they will have that threshold to meet what they need to

685
00:49:57,950 --> 00:50:00,110
have an approval of a 20-year exemption.

686
00:50:04,080 --> 00:50:05,020
And do you have any questions?

687
00:50:05,160 --> 00:50:09,160
By the way, the pictures used in this PowerPoint are pictures of their properties

688
00:50:09,160 --> 00:50:10,360
in other communities.

689
00:50:10,360 --> 00:50:18,400
too much grass. Yeah, Western Washington. Yeah. Do you have any questions for me?

690
00:50:18,420 --> 00:50:21,060
Okay, any questions or discussion? If not, is there a motion?

691
00:50:27,820 --> 00:50:37,560
All right. I move to adopt resolution 2024-04, approving VBT, Redmond Landings Tax Exempt

692
00:50:37,560 --> 00:50:42,780
Request of the City, and if adopted by at least 51% of the taxing district,

693
00:50:42,780 --> 00:50:47,920
to authorize the city manager to enter into a tax-exempt agreement with the developer

694
00:50:47,920 --> 00:50:53,140
to ensure the property is maintained in decent, safe and sanitary conditions for the occupants.

695
00:50:53,880 --> 00:50:54,180
Second?

696
00:50:54,840 --> 00:50:55,860
We didn't second it.

697
00:50:56,980 --> 00:51:06,460
One comment I'll make is we are very challenged in housing not only here in Revman but almost

698
00:51:06,460 --> 00:51:13,960
everywhere right now. And the only solution to getting the people housed that work at

699
00:51:13,960 --> 00:51:21,820
these wages and these salaries is to have these type of programs. So it's a very, very

700
00:51:21,820 --> 00:51:27,440
good plan. So any other comments or questions? All those in favor signify by saying aye.

701
00:51:27,880 --> 00:51:28,240
Aye.

702
00:51:28,480 --> 00:51:28,500
Aye.

703
00:51:29,280 --> 00:51:30,800
Okay, motion carries. Thank you, Linda.

704
00:51:31,140 --> 00:51:31,500
Thank you.

705
00:51:34,180 --> 00:51:40,340
Next, we have a resolution in the city of Redmond referring to the voters of Redmond a ballot

706
00:51:40,340 --> 00:51:45,560
measure proposing city charter amendments related to the council and mayoral term limits adopting

707
00:51:45,560 --> 00:51:47,780
ballot titles and authorizing related matters.

708
00:51:48,960 --> 00:51:52,620
This would be the one just on term limits in the mayoral term.

709
00:51:55,820 --> 00:52:00,600
Is there any, is there a motion to get this at least before the council?

710
00:52:06,390 --> 00:52:24,650
Do you want to make the resolution is that we are asking motion or the motion? Yeah, and then we'll have discussion after. There's a motion. Okay, I moved to adopt a resolution 2420 24-05 submitting to voters a ballot measure to amend the Redmond City Charter as it relates to term limits for council and term length for mayor.

711
00:52:26,270 --> 00:52:32,190
second all second so this is the one for the mayoral term and there was a

712
00:52:32,190 --> 00:52:35,230
question as to whether or not we should split out the mayoral term and the term

713
00:52:35,230 --> 00:52:41,930
limits I honestly have no preference if you want to split them that's fine but

714
00:52:41,930 --> 00:52:47,200
what would we have to do to do that to you do

715
00:52:49,410 --> 00:52:52,310
more paperwork and our timeline

716
00:52:52,310 --> 00:52:56,250
is March 1st right it is so we don't have the time we don't have a lot of

717
00:52:56,250 --> 00:53:03,730
time. I don't think we have any time. We don't have much time. My preference would be to go with the

718
00:53:03,730 --> 00:53:12,190
two just because it is drafted and ready at this point but if you want to

719
00:53:12,190 --> 00:53:16,150
split it out I'll do the paperwork. Well we'd have to have a different council

720
00:53:16,150 --> 00:53:22,010
meeting. You could just direct, I mean you could amend it here and direct

721
00:53:22,010 --> 00:53:25,510
was modified. What's the preference of the council?

722
00:53:29,450 --> 00:53:30,910
I'm gonna suggest I feel that

723
00:53:30,910 --> 00:53:34,350
if you give people a choice to vote on each item individually they'll feel that

724
00:53:34,350 --> 00:53:40,630
it was the most transparent way to do it. I think that's the simplest way. So three

725
00:53:40,630 --> 00:53:45,570
ballot titles one for the term limits for council and mayor one for the mayoral

726
00:53:45,570 --> 00:53:52,850
term and one for the family. Yeah it'll end up being just because of the

727
00:53:52,850 --> 00:53:53,890
the way the Charter's written.

728
00:53:54,370 --> 00:53:56,030
There'll be one that just applies to Mayor,

729
00:53:56,370 --> 00:53:57,330
one that applies to Council,

730
00:53:57,510 --> 00:53:57,730
and one that applies to...

731
00:53:57,730 --> 00:53:59,670
So the mayoral term of four years

732
00:53:59,670 --> 00:54:01,390
and the term limit would be in one section.

733
00:54:01,790 --> 00:54:02,070
Correct.

734
00:54:02,450 --> 00:54:02,770
Count it.

735
00:54:04,450 --> 00:54:06,210
So do we want to amend the motion

736
00:54:06,210 --> 00:54:08,510
to reflect three ballot titles?

737
00:54:09,310 --> 00:54:12,930
Yes, so this one will just be for two

738
00:54:12,930 --> 00:54:15,370
to split the amendments for sections

739
00:54:15,370 --> 00:54:17,090
eight and nine into two different ones.

740
00:54:17,230 --> 00:54:18,830
And then we already have a separate one for you.

741
00:54:19,330 --> 00:54:20,750
So is that okay with you, Tobias?

742
00:54:21,110 --> 00:54:21,310
Yeah.

743
00:54:21,310 --> 00:54:22,850
All right, and who's seconded?

744
00:54:23,030 --> 00:54:24,090
Cat did, okay.

745
00:54:24,850 --> 00:54:25,850
So you got that, Kayla?

746
00:54:26,590 --> 00:54:26,810
Okay.

747
00:54:27,630 --> 00:54:29,490
All those in favor, signify by saying aye.

748
00:54:30,230 --> 00:54:30,670
Aye.

749
00:54:31,650 --> 00:54:35,410
Okay, so that takes care of the term stuff.

750
00:54:36,290 --> 00:54:39,390
Let's do resolution 2024-06,

751
00:54:39,630 --> 00:54:40,670
a resolution of the city of Redmond

752
00:54:40,670 --> 00:54:42,230
referring to the voters of Redmond.

753
00:54:42,750 --> 00:54:44,750
A ballot measure proposing city charter amendments

754
00:54:44,750 --> 00:54:46,170
relating to council qualifications,

755
00:54:46,570 --> 00:54:48,870
adopting ballot tiles and authorizing late matters.

756
00:54:49,990 --> 00:54:51,830
Is there a motion to approve this one?

757
00:54:53,750 --> 00:54:59,690
I move to adopt resolution 2024-08, submitting to voters a ballot measure to amend the Redmond

758
00:54:59,690 --> 00:55:02,950
City Charter as it relates to qualifications to hold elective office.

759
00:55:03,350 --> 00:55:03,630
Second.

760
00:55:04,310 --> 00:55:04,690
Wouldn't second.

761
00:55:04,710 --> 00:55:05,170
06.

762
00:55:05,290 --> 00:55:05,810
06.

763
00:55:06,410 --> 00:55:06,930
06.

764
00:55:07,450 --> 00:55:07,690
Second.

765
00:55:07,810 --> 00:55:08,090
Bad glasses.

766
00:55:09,410 --> 00:55:11,390
Any further questions or comments?

767
00:55:12,230 --> 00:55:14,090
All those in favor signify by saying aye.

768
00:55:14,410 --> 00:55:14,890
Aye.

769
00:55:15,590 --> 00:55:15,810
Okay.

770
00:55:16,070 --> 00:55:16,730
Motion carries.

771
00:55:19,410 --> 00:55:25,370
Now is the time for the East Side Arturial Project Memorandum of Understanding between

772
00:55:25,370 --> 00:55:28,210
the Oregon Department of Transportation and the City of Redmond.

773
00:55:28,570 --> 00:55:28,770
Jessica?

774
00:55:35,080 --> 00:55:38,100
Let me just set the policy context for this one.

775
00:55:39,400 --> 00:55:46,500
So this is initiative the council began in 2023 and what it reflects as we look at

776
00:55:46,500 --> 00:55:52,560
kind of today is that the mayors talk frequently about the state transportation funding otherwise

777
00:55:52,560 --> 00:55:59,340
known as STIP funding being about 70 million over the next decade. That's ODOT who helps us build roads

778
00:56:00,540 --> 00:56:04,420
such as 97, such as 126 and making improvements along them.

779
00:56:05,860 --> 00:56:10,860
And the council asked us to begin the initiative to begin to look at tools such as the car rental

780
00:56:10,860 --> 00:56:19,860
tax to be able to finance this. So what it is is the construction of a section of an arterial

781
00:56:19,860 --> 00:56:23,100
that really reflects we need to take control

782
00:56:23,100 --> 00:56:25,800
of our own destiny on unlocking congestion

783
00:56:25,800 --> 00:56:28,740
and finding other opportunities for freight mobility.

784
00:56:29,640 --> 00:56:30,820
And the other thing with this project,

785
00:56:31,080 --> 00:56:32,580
there's two other notes I wanna make.

786
00:56:33,540 --> 00:56:35,160
This is expanding the system

787
00:56:35,160 --> 00:56:36,860
and the money we're using to pay for it

788
00:56:37,440 --> 00:56:39,180
is money that isn't used for paving.

789
00:56:39,500 --> 00:56:41,580
So whether it's the creation of the new car rental tax,

790
00:56:41,980 --> 00:56:44,460
whether it's the use of system development charges,

791
00:56:45,220 --> 00:56:47,260
it's resources associated with expansion

792
00:56:47,260 --> 00:56:50,520
not winning in the clinical gravel off the streets

793
00:56:50,520 --> 00:56:53,700
or fixed potholes which I haven't seen

794
00:56:53,700 --> 00:56:55,100
in the decade that I've been in Redmond.

795
00:56:55,740 --> 00:56:58,720
And then the other thing, and I mentioned it earlier again

796
00:56:58,720 --> 00:57:00,600
and this is just kind of to make sure people

797
00:57:00,600 --> 00:57:04,340
that are maybe in the audience or watching online

798
00:57:05,090 --> 00:57:09,020
that what we control are streets such as,

799
00:57:09,220 --> 00:57:10,160
I'll probably get this wrong,

800
00:57:10,600 --> 00:57:14,700
fifth and sixth evergreen ninth street, right?

801
00:57:14,700 --> 00:57:19,680
what ODOT and the State Highway Department controls are those roads to get us you farther

802
00:57:19,680 --> 00:57:27,320
distances like I mentioned, Highway 126, Highway 97, US 20. So I just wanted to clarify

803
00:57:27,320 --> 00:57:32,660
some of those things as we get into the details tonight of this partnership with ODOT

804
00:57:32,660 --> 00:57:36,780
on moving forward with this project. Well Keith, if you want to experience potholes

805
00:57:36,780 --> 00:57:37,520
just go to bed.

806
00:57:45,610 --> 00:57:49,590
Alright, good evening Mayor and City Council, Jessica McLeanahan, Director of Public Works.

807
00:57:50,290 --> 00:57:55,490
As Keith mentioned, the action before you tonight is to enter into Memorandum of Understanding

808
00:57:55,490 --> 00:57:59,170
with ODOT to just be a first step in our partnership on this important project.

809
00:57:59,630 --> 00:58:03,870
So we wanted to take the opportunity to just highlight again why the project, we believe

810
00:58:03,870 --> 00:58:06,130
it's important and now is the right time to do it.

811
00:58:07,450 --> 00:58:13,730
So as a refresher, the project is shown here as the red line that's on the east side of

812
00:58:13,730 --> 00:58:14,330
the highway there.

813
00:58:14,510 --> 00:58:19,930
It begins with a roundabout at Airport and Veterans Way, an extension of Ninth Street

814
00:58:19,930 --> 00:58:24,730
through the old Juniper Golf Course, a roundabout on Highway 126 at Ninth Street, and again

815
00:58:24,730 --> 00:58:29,790
that's the portion of this project that would be controlled by ODOT, and then a

816
00:58:29,790 --> 00:58:34,850
continuation north and a modernization of Ninth Street from Highway 126 up to

817
00:58:34,850 --> 00:58:35,130
Hemlock.

818
00:58:35,130 --> 00:58:39,330
The project really does help us resolve safety and congestion issues.

819
00:58:39,530 --> 00:58:41,150
It's an alternate route to Highway 97.

820
00:58:41,750 --> 00:58:46,150
The long-term solution for Highway 97 comes at that million-dollar price tag

821
00:58:46,150 --> 00:58:49,330
that the state is actively trying to seek federal funding for.

822
00:58:49,490 --> 00:58:54,230
But again, as Keith mentioned, we're feeling the need to invest in our community ahead of that time.

823
00:58:54,370 --> 00:58:57,530
And so this alternate route helps provide that safety and congestion relief,

824
00:58:57,910 --> 00:59:01,550
while also opening up currently undevelopable lands

825
00:59:01,550 --> 00:59:05,450
because a connection of 9th Street through the old golf course does not currently exist.

826
00:59:05,650 --> 00:59:08,870
So we also see an economic driver here as part of this project.

827
00:59:10,550 --> 00:59:12,550
We're currently in the pre-design phase.

828
00:59:13,130 --> 00:59:16,850
I'm actually very excited to report that we're opening proposals for a progressive

829
00:59:16,850 --> 00:59:21,990
design builder tomorrow, and so you'll be seeing us again here in late spring with

830
00:59:21,990 --> 00:59:25,570
a negotiated contract for initial design services for the project, and that will

831
00:59:25,570 --> 00:59:30,730
really kick off the design in earnest this summer and through the end of the

832
00:59:30,730 --> 00:59:34,970
calendar year to set us up for success to begin some portion of construction, hopefully,

833
00:59:35,130 --> 00:59:37,590
in the next construction season.

834
00:59:38,370 --> 00:59:42,150
We are also hopeful that the project in total could be complete within the three to four-year

835
00:59:42,150 --> 00:59:47,290
horizon, which is incredibly fast, I will say, for about two miles of roadway, two

836
00:59:47,290 --> 00:59:50,490
large roundabouts, and one of which is on the state system.

837
00:59:50,650 --> 00:59:55,170
So it's going to be really fast and furious, and the progressive design build model

838
00:59:55,170 --> 00:59:58,810
is really what helps us facilitate that fast pace and that schedule growth.

839
01:00:01,420 --> 01:00:04,860
And then a little bit more about how the project is funded. You've seen this slide before.

840
01:00:05,540 --> 01:00:10,340
This really is meant to highlight that these large infrastructure projects are funded from

841
01:00:10,340 --> 01:00:15,800
a variety of sources. In this case, the largest of those sources is our transportation SDCs.

842
01:00:16,340 --> 01:00:20,340
So those are the system development charges that we collect from developers that can only

843
01:00:20,340 --> 01:00:25,260
be used towards improvement in adding capacity to our system. You'll also see the water

844
01:00:25,260 --> 01:00:28,900
and wastewater funds there, and that's because when we build a new road, we put the water

845
01:00:28,900 --> 01:00:34,620
lines and the sewer lines underneath the road before we build it. And then back in August,

846
01:00:34,800 --> 01:00:39,980
we presented to Council on the use of one-time general fund dollars, and that's the red piece

847
01:00:39,980 --> 01:00:43,760
of the pie here, that $4 million that was in excess, that we're allocating towards

848
01:00:43,760 --> 01:00:48,700
this important project to make it a reality, as well as the rental car tax. And that

849
01:00:48,700 --> 01:00:52,300
was something that just a few weeks ago, Council also authorized, that's helping

850
01:00:52,300 --> 01:00:57,460
make this project complete in total. With that, I'm happy to answer any questions.

851
01:00:58,400 --> 01:01:03,920
any questions for Jessica thank you and the reason we have the memorandum with

852
01:01:03,920 --> 01:01:09,540
ODOT is because of the intersection with 126 I'm assuming yes that's correct and

853
01:01:09,540 --> 01:01:14,380
I'm glad I should have talked more to the actual action here sorry so this

854
01:01:14,380 --> 01:01:18,000
MOU is again it's the first step towards outlining our partnership it talks

855
01:01:18,000 --> 01:01:22,780
about who owns what the city owns the local roads the state owns the state

856
01:01:22,780 --> 01:01:27,800
roads and it also outlines the intent which is that the city is building the

857
01:01:27,800 --> 01:01:31,560
entire project. However there will be a maintenance agreement where ODOT will

858
01:01:31,560 --> 01:01:36,920
assume maintenance of their facility and that's again the roundabout at 126. It

859
01:01:36,920 --> 01:01:41,640
also outlines a partnership for mutual reviews and permitting things like that

860
01:01:41,640 --> 01:01:46,700
and the agreement that we will work in partnership to actually develop an

861
01:01:46,700 --> 01:01:49,860
intergovernmental agreement and that's really going to be the document of

862
01:01:49,860 --> 01:01:52,760
importance that's quite a bit longer than the MOU before you tonight and

863
01:01:52,760 --> 01:01:54,020
and outlines the nuts and bolts.

864
01:01:54,280 --> 01:01:57,020
And so it's just both staffs coming together

865
01:01:57,020 --> 01:01:59,180
and agreeing that we're gonna partner on this

866
01:01:59,180 --> 01:02:00,140
and work towards an IGA

867
01:02:00,140 --> 01:02:02,440
and then hopefully a successful completion of the project.

868
01:02:02,780 --> 01:02:08,180
And I would say that we've talked with ODOT a lot about this

869
01:02:08,180 --> 01:02:09,880
and they were very supportive of the project.

870
01:02:10,400 --> 01:02:10,460
John?

871
01:02:10,840 --> 01:02:12,900
So I guess that's actually a question for Jessica

872
01:02:12,900 --> 01:02:13,980
and for Ed.

873
01:02:15,080 --> 01:02:17,200
If we're moving forward with this project,

874
01:02:17,480 --> 01:02:20,700
are we confident that ODOT is not gonna use

875
01:02:20,700 --> 01:02:27,380
as an excuse to push the South 97 to kind of rebuild further down their priority list

876
01:02:27,380 --> 01:02:29,240
given their funding search.

877
01:02:29,380 --> 01:02:30,920
No, I really think they're separate.

878
01:02:32,940 --> 01:02:36,300
ODOT has applied twice for a federal grant for $40 million.

879
01:02:36,560 --> 01:02:40,240
They're doing it again this year to rebuild South Highway 97.

880
01:02:40,660 --> 01:02:42,900
They do see this as completely different projects.

881
01:02:43,340 --> 01:02:49,440
And I'm confident one of these years will get the money to do South Highway 97.

882
01:02:49,440 --> 01:02:51,200
Well, I approve of your optimism.

883
01:02:51,500 --> 01:02:52,020
Thank you.

884
01:02:53,920 --> 01:02:55,460
Okay. Thank you, Jessica.

885
01:02:56,120 --> 01:02:59,100
So is there a motion regarding the ODOT City on OU?

886
01:02:59,760 --> 01:02:59,960
Yeah.

887
01:03:00,780 --> 01:03:06,120
I move to enter into a memorandum of understanding with the Oregon Department of Transportation for the Eastside Artillery Project.

888
01:03:07,900 --> 01:03:08,420
Second.

889
01:03:08,900 --> 01:03:09,220
Second.

890
01:03:09,740 --> 01:03:10,680
And any further discussion?

891
01:03:10,980 --> 01:03:13,040
All those in favor signify by saying aye.

892
01:03:13,440 --> 01:03:13,700
Aye.

893
01:03:14,480 --> 01:03:20,040
Okay, motion carries and now we have additional comments from citizens, are there any comments?

894
01:03:21,860 --> 01:03:23,780
Okay, seeing none, we'll go to Keith.

895
01:03:24,820 --> 01:03:30,260
Alright, I just have four quick updates as we talk about other people's money.

896
01:03:31,200 --> 01:03:36,860
First of all, as the short session begins to wrap up over the next week or so,

897
01:03:36,860 --> 01:03:43,620
So, we still have an ask that's alive, which is $3 million, which would go toward North

898
01:03:43,620 --> 01:03:49,760
Point, and Representative Everson Levy is doing an incredible job on our behalf, moving

899
01:03:49,760 --> 01:03:55,860
that through, and so that's exciting that it's in the bill that's currently amended

900
01:03:55,860 --> 01:03:58,220
and looking like it's in very good shape.

901
01:03:59,840 --> 01:04:04,560
The other thing associated with the airport, you read recently that we did receive $7

902
01:04:04,560 --> 01:04:09,080
million from the Federal Infrastructure Bill that's been around for a few years now, and

903
01:04:09,080 --> 01:04:14,140
by getting that 7 million that'll go towards the terminal, it gets us kind of in the room

904
01:04:14,140 --> 01:04:19,520
to get more federal money for the project. So while 7 seems small in the context of a

905
01:04:19,520 --> 01:04:24,840
$155 million project, it puts us in really good shape. So I appreciate the airport's

906
01:04:24,840 --> 01:04:30,800
work on that. And we asked for 13, and we got 7 just as a relative piece. And then

907
01:04:30,800 --> 01:04:36,840
And the airport is also putting in $10 million for the State of Oregon Connect Grant, which

908
01:04:36,840 --> 01:04:40,920
will be done in the end of this month, so I guess that would be in two days.

909
01:04:41,680 --> 01:04:46,640
And then, this is already mentioned tonight, but the Congressional Directive Spending,

910
01:04:46,720 --> 01:04:52,800
which is the modern name for earmarks, those always come in about $2 million at

911
01:04:52,800 --> 01:04:59,820
most and we do have an ask-in for the cinder hollow infrastructure and then

912
01:04:59,820 --> 01:05:05,240
rooted homes and housing works also have an ask-in that we've supported for the

913
01:05:05,240 --> 01:05:09,420
Antler project that's just nearby the dog park off of Antler.

914
01:05:11,660 --> 01:05:12,900
Clifford, do you have a question?

915
01:05:13,440 --> 01:05:13,820
No, no.

916
01:05:15,080 --> 01:05:18,740
Alright, Tobias, let's start with you.

917
01:05:20,720 --> 01:05:24,180
Just some updates from the different committees.

918
01:05:24,740 --> 01:05:28,380
GOLF approved their annual plan today, so that was a good thing.

919
01:05:29,080 --> 01:05:31,160
So they have marching orders for the year.

920
01:05:32,140 --> 01:05:38,580
Planning has a lot of big stuff coming this year with, you know, big projects being approved.

921
01:05:38,760 --> 01:05:44,920
So we're waiting for those to come through, but we have a very good group that we're working

922
01:05:44,920 --> 01:05:48,300
through. Tourism, we have an RFP coming soon.

923
01:05:48,300 --> 01:05:52,480
for those tours and dollars and the Farewell Festival just announced their

924
01:05:52,480 --> 01:05:58,920
lineup for this the summer headlining by Brandy Carlisle on Sunday so should be

925
01:05:58,920 --> 01:06:01,280
a pretty good lineup if you like that sort of music.

926
01:06:07,840 --> 01:06:08,900
Just some committee

927
01:06:08,900 --> 01:06:13,840
updates as well from Parks Committee the Parks Master Plan update is kicking

928
01:06:13,840 --> 01:06:18,440
off this week so be on the lookout for open house invites for the spring

929
01:06:18,440 --> 01:06:22,400
and then there will be a council workshop this summer regarding that project.

930
01:06:23,280 --> 01:06:30,740
The central dry canyon design is nearing 60% completion currently and then another project

931
01:06:30,740 --> 01:06:36,660
Valley View and Sam Johnson the Tennyson pickleball courts resurfacing is slated to start on April

932
01:06:36,660 --> 01:06:37,760
1st.

933
01:06:39,230 --> 01:06:40,190
I have nothing.

934
01:06:42,100 --> 01:06:42,460
I'm good.

935
01:06:42,680 --> 01:06:43,440
Thank you.

936
01:06:44,700 --> 01:06:46,760
Keith kind of stole my thunder for the airport.

937
01:06:47,380 --> 01:06:48,460
But that's okay.

938
01:06:48,740 --> 01:06:49,000
That's alright.

939
01:06:49,120 --> 01:06:49,380
That's good.

940
01:06:49,380 --> 01:06:56,840
I do want to just acknowledge, again, the city staff, especially James and his team for

941
01:06:56,840 --> 01:07:03,860
the audit, that it's not an easy task to make sure that all of the beans get counted in the

942
01:07:03,860 --> 01:07:07,060
appropriate way all year long, and they did an amazing job.

943
01:07:07,180 --> 01:07:10,400
So thank you, and please extend our gratitude to your team.

944
01:07:14,160 --> 01:07:18,200
I'm still reading about diversity, equity, and inclusion.

945
01:07:22,460 --> 01:07:30,080
You know, to me diversity means that all sectors of society participate and

946
01:07:32,420 --> 01:07:33,140
I would encourage

947
01:07:33,140 --> 01:07:38,240
all sectors of our community to participate with the city and their committees and commissions,

948
01:07:38,760 --> 01:07:39,420
run for council.

949
01:07:40,680 --> 01:07:42,440
That's what diversity means to me.

950
01:07:42,700 --> 01:07:48,460
It's having representation for all our people in our community.

951
01:07:53,070 --> 01:07:57,910
equity is to me, wow, for

952
01:08:00,280 --> 01:08:04,620
white people to think that they're being treated just unequally

953
01:08:04,620 --> 01:08:12,800
as shocking. When you look at the history of our country, white people have been on

954
01:08:12,800 --> 01:08:16,000
the upper hand for so long in so many ways.

955
01:08:18,620 --> 01:08:22,900
It just is amazing. The opportunities we

956
01:08:22,900 --> 01:08:30,880
have so unlike people of color historically so

957
01:08:33,990 --> 01:08:36,790
anyway I don't have

958
01:08:36,790 --> 01:08:38,970
anything else but we'll adjourn