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Please be seated.
That was the Hugh Grant Love. Actually,

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did you all get Okay. Well, you wanted
me to switch it up. Good morning,

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everyone, and welcome to our county
council meeting on Wednesday, June 10th,

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2026. It is 9:30 a.m., and I am calling
this meeting to order. As we gather here

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today, we acknowledge on behalf of the
county of Renfruit and our community

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that we are meeting on the traditional
and unseated territory of the Algangquin

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people. The county of Renfruit was
established in 1861 on these lands which

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have been cared for by the Algangquin
people for thousands of years. We

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express our gratitude to the Algangquin
people for their stewardship of this

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land and honor their rich history and
culture. We also thank all the

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generations of indigenous peoples who
have maintained a deep connection to

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this territory and we are committed to
fostering respect, reconciliation and

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understanding. And if you would join me
now in standing for a moment of silent

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reflection.

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Oh [singing]
Canada,

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our home and [singing] native [music]
land.

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True patri [singing]
love

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in all of us. [singing]

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[music]
[singing]

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» [singing]

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[singing]
>> Explore.

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God keep our land.
Glorious

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and free.
Oh Canada,

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we stand [music and singing] on guard
for thee.

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Oh Canada,
we stand on [music and singing] guard

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for the
[music]

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» Thank you. Please be seated.
Would the clerk please do roll call?

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» Sure. And good morning. Councelor Bros.
>> present. Councelor Doncaster,

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» Councelor Donahue,
>> Yotm Diesel,

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[snorts]
>> Councelor Emo,

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» present,
>> councelor Gardini,

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» present.
>> Councelor Gills,

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» present.
>> Councelor Hodnot.

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Councelor Yan,

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» Councelor Lynch
>> here,

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» Councelor Mayville
>> present.

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» Warden Murphy
>> here.

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» Councelor Nicholson.
Councelor Proctctor.

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Councelor Service
>> here.

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» Councelor Shoulist.
>> EOTMO.

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» Councelor Watt
>> present. Councelor Wear

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» here.
>> Thank you. And we have quorum.

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» Thank you. At this time, is there any
disclosure of pecuniary interest or the

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general nature thereof?
>> I see none. Uh I have a resolution that

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the minutes of the county council
meeting of May 27th, 2026 be adopted.

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May I have a mover and seconder, please?
Moved by the member from Laurentinian

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Valley. Second by the member from
Laurentian Hills. Were there any errors

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or omissions?
I see none. All in favor? Thank you,

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council. Good morning, members of
council, staff, and those joining us

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today. The county of Renfruit celebrated
World Tra uh [clears throat] Trails Day

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on June 6 by heading to Parliament Hill
to attend a special banquet marking an

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incredible milestone. The TransCanada
Trail reaching 30,000 kilometers in

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length. Thank you to operations chair
Glenn Doncaster and manager of capital

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works for attending at the event. Chair
Doncaster highlighted the Ottawa Valley

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Recreation Trail, Al Gangquin Trail on
the National Map, officially joining the

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TransCanada Trail Network late in 2024.
Officially, uh, sorry, the Algangquin

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Trail initially added 132 km to this
worldrenowned system and it continues to

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grow. Which reminds me, we're one week
into the 2026 Silver Chain Challenge and

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Lannarch County has pulled ahead of our
friendly active living competition.

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It's not boo. Yeah, it's boo. But don't
worry, there's still plenty of time uh

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to help Renfruit County catch up. The
challenge runs all through June. So,

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grab your running shoes, hop on your
bike, and get moving on trails,

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sidewalks, and neighborhood roads across
the county.

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I recently had the pleasure of attending
the Garrison Pedawa business lunch. The

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collaboration with Garrison Pedawa
remains a key strength in our region and

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events like this reinforce the
importance of maintaining strong

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connections. I was also pleased to
attend the Association of Ontario Road

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Supervisors event held in Pedawala. It
was a great opportunity to recognize the

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dedicated professionals working in
public works and infrastructure who play

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such a critical role in keeping our
communities safe and connected. Hosting

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this event within our county showcased
not only the expertise within our

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workforce but also the importance of the
ongoing training, innovation and

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knowledge sharing across municipalities.
In addition, I participated in the

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recent Ontario East Economic Development
Commission quarterly meeting where

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discussions focused on regional
priorities, economic growth

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opportunities, and strategies to attract
investment in Eastern Ontario. These

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meetings continue to highlight the value
of working collaboratively across

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municipal boundaries to advance shared
goals and strengthen our regional voice.

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June also provides an important
opportunity to recognize and celebrate

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members of our community. June is
seniors month in Ontario, a time to

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acknowledge the invaluable contributions
of older adults across Renfruit County.

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Whether through volunteerism,
leadership, or simply the wisdom and

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experience they share. Seniors continue
to play a vital role in strengthening

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our communities. I would like to thank
all of those who support and engage

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seniors throughout our county, including
staff, caregivers, and community

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organizations.
June is recognized as National

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Indigenous History Month in Canada, an
opportunity to honor and celebrate the

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rich histories, cultures, and
contributions of First Nations, Inuit,

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and Matei people. It is also a time for
reflection, learning, and continued

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commitment to reconciliation. As we
recognize this important month, we are

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reminded that reconciliation is not just
about awareness, but about ongoing

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action, relationship building, and
respect as we continue to work together

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in our communities. June is also
recognized as Pride Month, a time to

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celebrate diversity, inclusion, and the
contributions of 2LS

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GBTQI
plus individuals within our communities.

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It is an opportunity to reflect on the
importance of creating safe, welcoming,

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and inclusive spaces for all residents.
Renfruit County is strongest when

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everyone feels valued, respected, and
able to participate fully in community

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life. Acknowledging events like this
continues to reinforce our Y statement

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across the corporation to cultiv
cultivate a compassionate,

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collaborative, creative, and inclusive
environment, providing our community

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with meaningful support and innovative
solutions.

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Congratulations to Mayor Lorie Hodnot on
receiving the AMCTTO diploma in

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municipal administration award. This is
a well-deserved recognition of her

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leadership and commitment to public
service. It's great to see strong local

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leadership in Renfruit County recognized
on a provincial stage and that's why

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Lori is not with us today. She is in
Deerhurst uh accepting her award. We're

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also excited to see every year after
premiere tonight on Amazon Prime Video.

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This new series written by Barry's Bay
Carly Fortune is certain to be a huge

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hit. This is a really incredible moment
showcasing the local stories made in the

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Madawaska and Ottawa valleys on a bigger
stage. Congratulations to everyone

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involved in bringing this project to
life and putting our region uh in the

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spotlight. Craig, are you in this series
at all?

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» Uh I am not.
>> Okay.

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» I'm not telling you I am.
>> So I had to ask Craig the other day if

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he was uh in the new series Tom Green
Farms. And in fact, he wasn't in it, but

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he does get a cameo.
>> I am in it.

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» Oh, you? [laughter]
>> Okay. We'll have a discussion about that

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later.
>> We'll talk about the signatures later.

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» Autographs later. All right, I will
remind those assembled here of the

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following. The county of Renfruit,
experience our history, share our

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future. This concludes my address for
this session of county council. Thank

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you and I look forward to the business
of today's meeting and although it's not

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a beautiful day to govern. It is a great
day with the rain. We needed it. So,

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welcome everyone.

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And at this time

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you miss Burke.
>> Okay. Uh I will ask Mr. Burke to

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introduce our delegation.

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» Thank you Warden and good morning county
council. We're very pleased to welcome

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back to the chambers Miss Lorie Huber of
KPMG who is your audit partner to

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present your audited financial
statements for the year. Just a couple

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comments. Miss Huber and I uh will be
here this morning. While the resolutions

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to approve those statements for the
consolidated file in RCHC are later in

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the day in committees, uh we both may
not be here. So now is perhaps the

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better time to ask questions when her
presentation is done. If you're looking

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to tie our financial statements audited
into our year-end reporting, I direct

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you to note 13 of those statements which
do tie into our reporting as we

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presented in April. So there have been
no changes to your net surplus that was

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described then. And finally, uh just a
big thank you to Lori and her team. This

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is a a very large group project to bring
these statements together and a lot of

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work. And I think uh the team at KPMG
and especially my own staff as well

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really make that easy. So thank you to
those those individuals as well as

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yourself.

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» Welcome.
So, always nice to see you, Lori.

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» Thank you. And good morning. Uh, it's
hard to believe another 12 months have

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gone by. It doesn't feel like it was 12
months since I was standing here at the

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podium talking about the previous year.
So, in your package today, you would

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have seen our presentation, which is our
annual audit findings, which is meant to

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highlight the results of our audit. I
won't go through it in a lot of detail.

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I will make sure that we leave some time
for any specific questions either on our

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work from the external audit point of
view or the financial statements between

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Daniel and I. But certainly uh we'll
touch on the things that are meaningful

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uh to complete the fiscal 2025 year. So
we are essentially complete. However,

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recognizing the the the
presentation today, ultimately the

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county financial statements will be
accepted and approved ideally at the

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subsequent council meeting. So, I like
to say we are done save for the

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conversations that need to happen in the
approvals. To the extent anything does

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happen in this intervening period, we
need to be mindful of that. And so,

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recognizing that we will update our
subsequent events with the team up to

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and including that date. Certainly not
expecting anything to happen, but lots

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of things happen these days. So I just
wanted to make sure that I had given you

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that disclaimer. So what was new and
different this year? You would have seen

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in our report. So save for any
operational items, we always need to

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consider any changes to either the
financial reporting framework or the

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auditing standards. It was actually a
quiet year this year, which is nice.

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There has been a lot of years of change
in recent years, but fiscal 2025 was

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quiet. If there is any interest in terms
of what are some of the things that will

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be happening in the future, there is a
lot of information in the appendices of

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our report which I certainly won't go
through any of those in detail but to

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say you might have heard in other
conversations there is changes to the

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reporting model for municipal government
financial statements and that will be

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coming in 2027. We've already done some
webinars to which county team has been

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uh present at and we will continue to do
that to make sure they are in a good

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position for those changes that will be
coming in fiscal 2027.

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As a reminder to the group, our ultimate
opinion on the county's financial

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statements are consolidated. So that
means it's part of a group. So the

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housing corporation uh financial
statements are included in the overall

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consolidation. At the start of any
fiscal year, we do set a level of

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materiality. We don't audit all of the
transactions that culminate into the

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financial statements. We'd be here for a
very long time if we did. So you will

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see that we did execute our audit this
year at an overall aggregate financial

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statement materiality of 4 million. It
was up a little bit from the previous

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year, but you can see on the right hand
side of the screen, if you're following

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along, we look at the benchmarks being
either total revenues or total expenses.

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So if you have some growth in those
benchmarks, which tends to tend to be

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the case, materiality, everything else
being equal, we'll follow along. So we

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can go anywhere in our judgment or in
our opinion, uh up to 3%. And so you can

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see there's certainly still a healthy
margin there at the $4 million mark.

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In terms of risk assessment, you will
also see in our report, and I know I've

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said this in previous years, overall, we
sit down with the team early on before

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we execute our audit to understand what
is new and different that might have any

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implications to our audit plan. I would
still rate the county's financial

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statement audit to be a lowrisk audit.
There was certainly nothing

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significantly uniquely different this
year. In addition to those risk

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assessments that we make as part of our
audit plan, we are also required to

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consider specific presumed risks of
fraud that are inherent in any financial

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statement audit in Canada. And you'll
see that on our report. I say this every

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year, but I do tend to get this question
often. It's certainly not unique to your

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organization. It is required to be
addressed in every single audit that we

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do annually and you will see the work
that we do. So essentially the

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presumption is that management in their
role to the extent they might be

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interested to have a bias in reporting a
certain financial statement result. We

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as the external auditor need to come in
and to identify non-rine type

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transactions that culminate into the
financial statements and also look at

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the segregation of duties and some of
the key internal controls with respect

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to financial reporting. So that work has
been completed and you can see in terms

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of our findings, nothing significant to
bring to your attention.

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In terms of the quality of the books and
records, I think the treasurer has

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already spilled my thunder here. If
you've had the chance to read through

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his report, uh his report had mentioned
that the previous uh previous reported

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surplus is what is included in your
draft financial statements today. So

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another way to say that means that there
was actually no auditor intervention. So

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essentially the financial statements as
you see them today were what were was

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provided to us at the start of the
audit. So through our audit review there

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was nothing that impacted surplus. I'm
using my words carefully because if you

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have read through our report there are
some corrected items that have been

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incorporated into the financial
statements which are balance sheet

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reclassifications
that did not impact surplus. So again

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from an from an overall point of view
certainly the quality of the books and

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records remained high and I always like
to say to councils in terms of the

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reporting that you see throughout the
year when you don't see a lot of

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year-end auditor intervention it tends
to give you more confidence in terms of

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the quality of the reporting that you're
seeing uh during the year. Outside of

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the numbers as you'll recall a financial
statement audit does require us to make

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sure that we understand the systems
process and controls that come into the

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financial reporting process. So, we've
done that again this year. If I thought

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there was a significant deficiency in
internal controls, I would need to make

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sure that I made that clear to you here
today. Pleased to say, we've not made

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that determination. You will see in our
report that we have carried on a legacy

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item from previous years in terms of
areas of best practice related to the

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review and approval of journal entries
and the documentation and the evidence

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of that review. So that's certainly
nothing uniquely different this year and

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certainly something the team will will
continue to think about moving forward.

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We can skip through a couple of more
pages in our report. I'd mentioned the

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reporting model. I'll stop briefly on
page number 16 of our report. This is

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what we call specific topics and I think
it's a really good one that we've

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started to include in our report for the
last couple of years because I think for

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yourself as a group being those charged
with governance you don't really know

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the requirements that we have as your
external auditor in terms of the things

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that we need to report to you to the
extent they exist. So it's somewhat of a

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checklist but at the end of the day all
of these things have been considered and

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pleased to say none no such matters
exist. So again a clean clean story

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again this year in terms of our
independence that's really the beauty

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that we bring to the table as that
external set of eyes and so to the

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extent we might provide any non- audit
services to the corporation through the

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course of the year we can we just need
to be mindful that we're never putting

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ourselves in a position to be auditing
our own work that's really the spirit of

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the independents however that being said
we've actually not been engaged to

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provide any non- audit services so
there's certainly nothing from that

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point of view that might be thought to
get us into any any difficulties there.

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That takes me to the final piece that
you'll see at the start of our

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appendices and that's our our single
deliverable really after a lot of hard

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work which is our independent auditor's
report. The body and content of the

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report is consistent with previous
years. There was no changes to the

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standard this year based on the findings
presented. It is a clean audit opinion

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00:24:02,640 --> 00:24:08,559
that is being proposed again for
December 31, 2025.

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It's also a good reminder when you take
a look at the the content of the report.

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I always like to say there's sort of
three legs to the stool in terms of

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financial reporting. A good reminder
that the financial statements really are

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meant to be a product of management
along with the internal controls

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ourselves as your external auditor. And
then the third leg really being yourself

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and the oversight of the work that you
do in that regard relative to financial

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reporting. The balance of the report is
meant to be moreformational items. happy

264
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to go through anything that you might
have seen or piqu your interest um on a

265
00:24:38,799 --> 00:24:44,080
previous review, but perhaps this is a
good place to stop and welcome any

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questions from the group if there are
any.

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00:24:44,960 --> 00:24:51,000
» Excellent overview. Thank you. Comments,
questions, concerns.

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00:24:51,520 --> 00:24:57,200
» Member from Abston Brmley, please.
>> Uh pardon me. [clears throat] Thank you

269
00:24:55,279 --> 00:25:02,000
very much, Madam Chair, and thank you
through you to Miss Yuber. uh very

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pleased at the overall uh result and I
think that that uh merits stating up

271
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front and there were a couple of
questions. We're just scrolling kind of

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furiously here. Um
okay, this was on this is note nine

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tangible capital assets.
This is within the uh audit itself, the

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statements themselves.
And I'm just kind of curious uh in the

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note below uh largely it is it is with
respect to the donated asset uh of the

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former CP rail
and uh I'll note as at December 31,

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2025, the portion of the Canada Pacific
Rail Corridor acquired of $51,162,828

278
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is recorded as a tangible capital asset.
Uh, but the construction in progress in

279
00:25:51,059 --> 00:26:00,000
[snorts] the chart is showing a a
balance of 128 million. I'm wondering

280
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what is the 77 million of work in
progress that's not uh the CP rail line.

281
00:26:04,400 --> 00:26:10,080
» If I may, Daniel, I'll ask you to
provide some further insight to that

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00:26:08,799 --> 00:26:14,799
one.
>> Thank you, Lori. And excellent question.

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The balance would be primarily in the
linear assets under construction.

284
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So uh in consultation with our partners
in public works, we typically will not

285
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capitalize
a linear asset until it has passed

286
00:26:27,600 --> 00:26:35,600
through the um the period in time where
the guarantee on the work has lapsed or

287
00:26:34,080 --> 00:26:40,400
I forget what the technical term for
that is but after we're past the

288
00:26:37,600 --> 00:26:44,880
holdback period. So the bulk of those
jobs and some of them are big multi-year

289
00:26:42,880 --> 00:26:49,279
projects on certain segments where the
engineering was sitting in whip for

290
00:26:47,200 --> 00:26:55,400
several years as we slowly build our way
towards that. So that's what the bulk of

291
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the the rest would be.

292
00:26:55,600 --> 00:27:01,760
» Thank you for that.
>> A followup to to to that answer.

293
00:27:00,320 --> 00:27:04,480
» Yeah, he did say he had two questions.
Yeah,

294
00:27:02,400 --> 00:27:08,240
» this is a followup that I'm my second
question is still outstanding. This is a

295
00:27:06,080 --> 00:27:14,080
follow-up to that one. So ultimately and
I just use this as an example. So rooms

296
00:27:10,400 --> 00:27:18,080
creek culvert uh just with respect to
process uh we had some challenges in

297
00:27:16,240 --> 00:27:23,360
2025 that work is carried forward to
2026 but it's not necessarily the work

298
00:27:20,720 --> 00:27:28,799
itself. It is in fact when I'm going to
refer to it as colloquially as a

299
00:27:25,760 --> 00:27:34,080
warranty period let's say is once we are
satis satisfied that the contract has

300
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been completely fulfilled that's when it
it is removed from construction in

301
00:27:36,559 --> 00:27:42,480
progress
>> three warden that that would be correct

302
00:27:40,480 --> 00:27:46,640
now some of it is actually multi-year
projects though where you know the

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00:27:43,840 --> 00:27:49,760
initial work such as design or traffic
study could have been several years ago

304
00:27:48,480 --> 00:27:55,200
and it could have been carried forward
over a number of years. Some of them are

305
00:27:52,320 --> 00:27:58,720
quite multi-year um endeavors to do some
of these linear assets.

306
00:27:58,080 --> 00:28:01,360
» Uh thank you.
>> Thank you for that.

307
00:27:59,440 --> 00:28:06,960
» Uh so the second question that I have
and this is on the segmented

308
00:28:03,279 --> 00:28:12,559
information. Uh it is note 14. It's uh
page 23 of the actual statements. I

309
00:28:10,480 --> 00:28:19,520
don't know what page it is of the uh the
today's agenda report. Uh but one of the

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00:28:15,520 --> 00:28:24,399
things so uh ultimately the 2025
uh wages under themselves uh saw a

311
00:28:22,240 --> 00:28:31,279
pretty substantial increase of 14%. I
don't know how much of that uh would be

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00:28:27,919 --> 00:28:37,360
um enhanced or expanded uh employment.
You know I liken it to often retail uh

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00:28:34,799 --> 00:28:42,159
year-end uh reports talk about same
store sales because sales could go up

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00:28:39,120 --> 00:28:46,799
but we built 10% more sales. Uh but one
of the things that that particularly

315
00:28:44,399 --> 00:28:51,679
jumped out at me and I'm presuming this
is heartthub related but I'm seeking

316
00:28:48,640 --> 00:28:57,440
guidance. Uh so within the social and
family services in 2024

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00:28:55,919 --> 00:29:05,440
um
salaries, wages and benefits was 33 and

318
00:29:00,000 --> 00:29:09,679
a4 million and in 2025 it's 40 and 3/4
million.

319
00:29:06,799 --> 00:29:17,919
uh it's an increase of of 7 12 million
or almost 23%. I'm wondering uh what

320
00:29:13,919 --> 00:29:23,120
drove uh a very substantial increase uh
in that particular column.

321
00:29:21,360 --> 00:29:27,600
» So through you warden perhaps that's
another question that Daniel could

322
00:29:25,200 --> 00:29:31,360
answer more fully. Uh my response would
be it's a combination of all of the

323
00:29:29,120 --> 00:29:35,360
factors in terms of rate headcount and
so on but certainly Daniel please

324
00:29:32,960 --> 00:29:38,480
provide further context. Yeah, and
that's a that's an excellent point and

325
00:29:36,880 --> 00:29:43,279
it would also include things new
projects like the heart hub. However, I

326
00:29:41,200 --> 00:29:49,120
imagine that uh the bulk of the
adjustment would have to do with the

327
00:29:45,440 --> 00:29:53,600
long-term care homes. So, as we have
almost weaned ourselves off those agency

328
00:29:51,760 --> 00:29:58,720
contracts which were in purchase
service, we have substantially increased

329
00:29:56,320 --> 00:30:02,159
the salaries inside the homes to our
benefit. We're not hiring external

330
00:30:00,240 --> 00:30:06,559
agencies. We're bringing those those
employees inhouse. So I believe that

331
00:30:04,320 --> 00:30:11,039
that was the the bulk of the increase
was in in long-term care actually just

332
00:30:08,480 --> 00:30:15,279
to come up to our budgeted salary
staffing

333
00:30:13,039 --> 00:30:20,080
of interest. Long-term care which we
think of as health is in our financial

334
00:30:17,440 --> 00:30:25,600
and FIR reported under social and family
services. The only thing in health is

335
00:30:23,200 --> 00:30:29,919
functionally the paramedics and the
Ontario health team

336
00:30:28,559 --> 00:30:37,840
» supplementary.
>> Uh thank you. And it was uh so um Mr.

337
00:30:34,000 --> 00:30:43,840
Burke um mentioned uh you know it has
long been uh an irritant to me uh that

338
00:30:41,760 --> 00:30:51,200
in fact long-term care is housed under
housing uh rather than health and that's

339
00:30:47,360 --> 00:30:54,559
driven I know from FIR reporting uh but
it seems misplaced actually one of the

340
00:30:53,039 --> 00:31:00,240
things might be consideration I don't
know if those are the only ones uh that

341
00:30:57,200 --> 00:31:04,080
kind of get funneled here uh that is not
intuitive that that perhaps in the

342
00:31:02,000 --> 00:31:11,679
future Mr. Burke might give some insight
into that. So ultimately then

343
00:31:08,240 --> 00:31:17,679
this is really only catching up with
what would have been masked by a

344
00:31:14,159 --> 00:31:23,440
purchase service in years past. If in
fact I was to have uh say the last five

345
00:31:20,480 --> 00:31:31,279
years of statements open, I am probably
going to see a change uh in the trend

346
00:31:26,880 --> 00:31:36,000
line uh of that uh where we are still
getting the same services but it is now

347
00:31:33,679 --> 00:31:39,640
allocated to purchase service as opposed
to wages and benefits

348
00:31:40,480 --> 00:31:47,360
» through you. There would be some of that
for sure. Buried in there is also the

349
00:31:45,840 --> 00:31:51,360
service level enhancements that have
been approved over the last few years to

350
00:31:49,039 --> 00:31:57,600
bring us up closer to that 4 hours of
care as well as the standard uh union

351
00:31:54,799 --> 00:32:02,320
agreements and non-union wage increases
that have been approved as well. So

352
00:32:00,399 --> 00:32:07,600
combination of all of the above, but I
would imagine the bulk of it is the

353
00:32:04,720 --> 00:32:13,600
recovery from um the declining purchase
service and the onboarding of additional

354
00:32:10,880 --> 00:32:19,679
staff now that the HR situation inside
the homes has improved.

355
00:32:17,360 --> 00:32:23,519
» Thank you.
>> Anything further

356
00:32:22,000 --> 00:32:29,440
member from Renfruit, please?
>> Uh thank you. um appendix number six

357
00:32:25,919 --> 00:32:35,279
where you talk about your AI and Clara
um just a couple questions the the

358
00:32:32,799 --> 00:32:40,159
amount of integration between your
system and our system

359
00:32:38,159 --> 00:32:45,600
how can we be assured that our
information is is compartmentalized when

360
00:32:42,559 --> 00:32:48,720
it's shared uh and what safeguards are
in place

361
00:32:46,960 --> 00:32:52,000
» so through you warden that's a great
question and that's one I've been

362
00:32:50,000 --> 00:32:59,600
getting a fair bit so just to give you
clarity in terms of the integration of

363
00:32:54,480 --> 00:33:06,960
the two systems. So, we never enter um
the county's GL, if you will. We have a

364
00:33:03,760 --> 00:33:12,960
portal that essentially is our liaison
between client data and what we pull to

365
00:33:10,000 --> 00:33:19,200
actually execute the audit. It is housed
in Canada. It is restricted access and

366
00:33:16,559 --> 00:33:25,120
it is removed upon completion of the
audit. Um, in terms of AI,

367
00:33:22,960 --> 00:33:29,279
um, we've been getting this question a
lot. I would say KPMG continues to be

368
00:33:27,360 --> 00:33:35,360
conservative. Actually said this to
Daniel this morning. Uh, we are not

369
00:33:32,399 --> 00:33:39,760
using AI as a sole source of audit
evidence. I think that will change at

370
00:33:37,360 --> 00:33:43,919
some point in the future. We are using
AI to sort of be our assistant and our

371
00:33:41,840 --> 00:33:48,799
helper to ask questions and to sort of
guide us, but it's certainly not

372
00:33:45,600 --> 00:33:52,799
integral to the the work that needs to
be done to support the audit opinion.

373
00:33:50,799 --> 00:33:56,880
That's where we are today. I do think
the journey is is traveling at an

374
00:33:55,120 --> 00:34:00,799
exponential pace and I do think that
will change dramatically in the in the

375
00:33:58,559 --> 00:34:07,120
years to come.
Two years or less is my guess.

376
00:34:03,519 --> 00:34:09,359
If you stick around, we have a whole AI
report. The

377
00:34:07,840 --> 00:34:12,879
» It's exciting actually just having some
conversations in the back earlier around

378
00:34:11,040 --> 00:34:15,760
what what we can use AI for. It's pretty
neat.

379
00:34:14,079 --> 00:34:18,639
» For good, not evil.
>> Correct.

380
00:34:16,879 --> 00:34:24,879
» Is there anything further? Member from
Renfruit, please.

381
00:34:22,079 --> 00:34:31,760
» Thank you.
Just chasing buttons here. Um on note

382
00:34:28,399 --> 00:34:41,119
number 13 um
on page 21 of the of the report of the

383
00:34:35,359 --> 00:34:46,560
uh statement um it talks about our uh
it talks about our our uh debt issued

384
00:34:44,079 --> 00:34:51,359
and the budget was proposing 17 million
and we actually only issued 2.9. So, I'm

385
00:34:49,440 --> 00:34:57,520
kind of curious as to why those numbers
are so uh are so out of align out of

386
00:34:55,200 --> 00:35:02,960
alignment.
>> If I may, uh Daniel has his hand. Yes,

387
00:35:00,880 --> 00:35:08,240
thank you.
>> For sure. So, the the primary drivers

388
00:35:06,240 --> 00:35:13,440
behind our planned budgeted debt were
three items. The RCHC renewal plan for

389
00:35:11,520 --> 00:35:19,760
what at the time of the budget was a 24
unit build and two paramedic bases.

390
00:35:17,280 --> 00:35:23,200
At the December mark, we were partway
through a singular paramedic base. So

391
00:35:21,920 --> 00:35:27,760
that's that's the bulk of the
distinction right there. I won't say

392
00:35:24,880 --> 00:35:33,599
those jobs are carrying forward and the
anticipated draw on debt will also carry

393
00:35:30,079 --> 00:35:38,640
forward in the next budget as well.
>> Thank you. That's what I assumed, but

394
00:35:35,359 --> 00:35:45,920
thank you. I appreciate it.
>> A member from Whitewater, please.

395
00:35:42,560 --> 00:35:49,359
» Thanks, Warden. Question start off.
Lori, thank you. I appreciate the work

396
00:35:47,839 --> 00:35:55,599
that's gone into this in the summary and
the questions have been really good. Um,

397
00:35:53,200 --> 00:36:01,920
I'm going to go on off a tangent. Last
night I was part of an an audit uh

398
00:35:58,240 --> 00:36:08,320
presentation for our hospital and in
that audit presentation the auditor

399
00:36:04,800 --> 00:36:14,640
happens to be KPMG also provided a
comparison of 10 years worth of expenses

400
00:36:11,760 --> 00:36:20,320
and revenues as well as comparators
against other similar size similar

401
00:36:17,599 --> 00:36:26,400
service providers. Is that a level of
service that can be offered to upper

402
00:36:22,320 --> 00:36:30,400
tiers and by KPMG in this case?
>> So through warden we absolutely could.

403
00:36:28,560 --> 00:36:34,880
So that would be a value ad. We actually
have been working hard behind the scenes

404
00:36:32,240 --> 00:36:38,400
to build some databases and some PowerBI
reporting to pull.

405
00:36:37,119 --> 00:36:42,880
But the data that we could pull for
municipal governments is only as good as

406
00:36:40,560 --> 00:36:46,400
the most recent FIR submission. So if
there is interest, I could certainly

407
00:36:44,720 --> 00:36:51,680
have a conversation with Daniel at this
stage. it would be the 2024 FIRS and we

408
00:36:49,280 --> 00:36:55,359
could go back 5 years and pull some data
depending on who the team would would

409
00:36:54,000 --> 00:37:01,440
suggest would be the most meaningful
comparators. We do tend to see we used

410
00:36:59,280 --> 00:37:05,280
to do it when it was when it was sort of
new and different.

411
00:37:03,680 --> 00:37:08,000
We have found over the years it can go
down rabbit holes that might not

412
00:37:06,480 --> 00:37:10,800
necessarily be productive. So I think
it's a bit of a balancing act, but

413
00:37:09,359 --> 00:37:15,680
certainly I'd be happy to take that back
to the team and see what would be

414
00:37:12,079 --> 00:37:22,000
meaningful for this group.
Thank you for that. Anything further?

415
00:37:18,640 --> 00:37:25,520
Well, thank you so much and Oh, member
for Mist Romley.

416
00:37:23,359 --> 00:37:29,599
» Uh, beg your pardon, Madam Morton. I
just wanted to wait to see if there were

417
00:37:26,560 --> 00:37:34,640
any others uh that uh councelor emo
opened the door. I wanted to actually

418
00:37:32,079 --> 00:37:39,280
commend uh through you, Miss Huber, and
KPMG. Uh there were links on one of the

419
00:37:37,520 --> 00:37:44,880
slides to [snorts] kind of the
governance section of the KPMG website

420
00:37:42,800 --> 00:37:49,839
and there's some fantastic information
there and there is some fantastic

421
00:37:46,880 --> 00:37:53,200
information that is AI driven. Um I
downloaded them to my hard drive which

422
00:37:51,680 --> 00:37:58,000
is now crashing because I've downloaded
too much stuff to my hard drive. But

423
00:37:55,520 --> 00:38:03,200
ultimately uh one of the items AI
governance principles for boards uh

424
00:38:00,560 --> 00:38:07,200
report then there are some of the ones
that are a little bit more concerning.

425
00:38:04,800 --> 00:38:12,400
KPMG and Anthropic sign global alliance
and launch a digital gateway powered by

426
00:38:09,200 --> 00:38:15,920
claude. So Claraara
seems to be going on a date now with

427
00:38:14,000 --> 00:38:20,960
Claude.
But there is also somewhat of a

428
00:38:17,839 --> 00:38:27,440
concerning element. Uh this is Claude
mythos what frontier AI vulnerability

429
00:38:23,440 --> 00:38:31,280
discovery means. So uh I don't know for
those in the room how closely you've

430
00:38:28,800 --> 00:38:35,200
been following the it's almost now
revolution AI is moving so fast that

431
00:38:33,440 --> 00:38:38,560
it's barely could be called evolutionary
anymore.

432
00:38:36,320 --> 00:38:45,599
» So anthropic claude has been their kind
of baseline uh foundational um program

433
00:38:42,640 --> 00:38:48,400
AI platform. Uh but they have mythos
that actually seems now to have

434
00:38:46,960 --> 00:38:51,599
frightened
>> Anthropic

435
00:38:49,520 --> 00:38:56,320
» and Anthropic is not releasing it. There
was a slide within there uh and I

436
00:38:54,400 --> 00:38:59,839
haven't brought it up again because my
computer is crashing with all the data

437
00:38:57,839 --> 00:39:04,160
that's on it. Uh but ultimately it was
showing that almost akin to the touring

438
00:39:02,720 --> 00:39:12,320
test for those who know what the touring
test was that the capacity of AI now to

439
00:39:08,960 --> 00:39:19,839
mask itself in comparison to elite level
hacking is almost nil.

440
00:39:17,119 --> 00:39:25,119
So e even the worst hacker on the world
and most accomplished hacker in the

441
00:39:21,599 --> 00:39:29,839
world still has hopefully an element of
humanity left. Mythos will have no

442
00:39:28,160 --> 00:39:35,520
humanity.
So I I am I have a foot in both of those

443
00:39:33,359 --> 00:39:39,040
camps with respect to AI. It is
phenomenal

444
00:39:37,200 --> 00:39:45,839
and it is profound
>> and it is profound in both directions of

445
00:39:42,480 --> 00:39:49,680
concern and of progress. Uh but mostly
this was to say this is I think a

446
00:39:47,440 --> 00:39:53,920
fantastic resource. There's also
information for audit committees which

447
00:39:51,359 --> 00:39:57,200
we don't precisely have here but uh
there is that is a tremendous resource

448
00:39:55,599 --> 00:40:02,640
and I would encourage council to avail
themselves of that as well.

449
00:40:00,800 --> 00:40:06,079
» Completely agree there's a whole host of
information. I could have a half day or

450
00:40:04,240 --> 00:40:09,440
a full day or multiple day session
talking about it but I won't bore you

451
00:40:07,760 --> 00:40:15,440
with the details. But if there's any
interest, happy to take that offline and

452
00:40:12,079 --> 00:40:19,359
provide what we need to make do your job
>> easier.

453
00:40:16,480 --> 00:40:24,720
» So, thank you to our finance team. Thank
you to KPMG and especially to Lori and

454
00:40:22,320 --> 00:40:27,720
your colleagues. Always lovely to see
you.

455
00:40:30,160 --> 00:40:35,200
» Correspondence.
>> All the correspondence that has been

456
00:40:33,920 --> 00:40:39,599
received has been forwarded to the
appropriate committee to be dealt with.

457
00:40:37,280 --> 00:40:46,760
» Excellent.
And now I'm going to turn this over to

458
00:40:41,760 --> 00:40:46,760
Chair Bros with the DMP report.

459
00:40:46,800 --> 00:40:52,640
» Thank you, Warden. To the council of the
corporation of the county of Renfro and

460
00:40:51,040 --> 00:40:56,560
members of county council, we your
committee of a whole development and

461
00:40:54,240 --> 00:41:04,400
property wish to report and recommend as
follows. Item one is an information item

462
00:40:59,599 --> 00:41:10,640
and it's just a uh draft of the 2027 to
2036 forest management plan for the

463
00:41:08,079 --> 00:41:17,040
Renford County forests. And of course
the uh being a draft plan, there's an

464
00:41:14,000 --> 00:41:24,480
opportunity for input from anybody who
would like to recommend changes or maybe

465
00:41:21,119 --> 00:41:29,680
other information to be included.
Moving to resolutions. Uh, number two,

466
00:41:27,359 --> 00:41:34,599
Upper Ottawa Valley Drive Property
Surplus Land Resolution number

467
00:41:31,599 --> 00:41:34,599
DP-CC-260556.

468
00:41:36,160 --> 00:41:42,400
Moved by myself, seconded by committee,
that county council declare surplus to

469
00:41:40,319 --> 00:41:47,280
the needs of the county of Renfruit, the
county-owned property on Upper Valley

470
00:41:44,880 --> 00:41:55,880
Drive, [clears throat] excuse me, and
described as part 29, concession one,

471
00:41:50,560 --> 00:41:55,880
Stafford, part uh 249R207

472
00:41:57,599 --> 00:42:05,359
in the city of Pemrook and that staff
proceed with the disposal process in

473
00:42:02,319 --> 00:42:11,400
accordance with policy GA-02
disposal of corporate asset and the

474
00:42:07,760 --> 00:42:11,400
background is attached.

475
00:42:11,440 --> 00:42:19,119
Resolution number three is the forest
sector committee terms of reference

476
00:42:14,800 --> 00:42:22,720
update resolution number DP-CC-26
0557

477
00:42:20,720 --> 00:42:26,640
moved by myself seconded by committee
that county council approve minor

478
00:42:24,640 --> 00:42:32,160
amendments to the terms of reference for
the forest sector committee to revise

479
00:42:29,680 --> 00:42:37,440
quorum to be defined as a majority of
the voting members of the committee and

480
00:42:34,720 --> 00:42:42,160
clarify that the chair shall vote only
in the event of a tie. Once again,

481
00:42:39,760 --> 00:42:45,680
background is attached.
Resolution number four is Care for

482
00:42:43,839 --> 00:42:52,920
Health and Community Services Green
Space located at 425 Cecilia Street,

483
00:42:48,480 --> 00:42:52,920
Penrook. Resolution number DP-CC-260563.

484
00:42:54,160 --> 00:43:01,200
Moved by myself, seconded by committee
that county council execute a memorandum

485
00:42:58,960 --> 00:43:06,319
of understanding between Kinsman Court
Home for Men and Women, Pemrook, Inc.,

486
00:43:04,000 --> 00:43:11,200
Care for Health and Community Services
in the county of Renfruit to establish a

487
00:43:08,880 --> 00:43:16,800
cooperative framework for discussion and
pre preliminary due diligence regarding

488
00:43:14,160 --> 00:43:21,839
the potential use of the green space
associated with 425 Cecilia Street

489
00:43:19,680 --> 00:43:27,119
Penrook. Again, the background is
attached. Moving to bylaws. Number five

490
00:43:24,960 --> 00:43:35,960
is a transfer payment agreement to fund
Enterprise Rent County for 2026 to 2029

491
00:43:31,359 --> 00:43:35,960
2030. Resolution number DP-CC-260558

492
00:43:37,359 --> 00:43:43,280
moved by myself, seconded by committee,
that county council adopt a bylaw

493
00:43:41,359 --> 00:43:47,760
authorizing the corporation of the
county of Renfruit to enter into a

494
00:43:45,760 --> 00:43:53,040
transfer payment agreement with the
province of Ontario for financial and

495
00:43:50,560 --> 00:43:58,560
program support of Enterprise Renfruit
County for a three-year term commencing

496
00:43:55,200 --> 00:44:04,000
April the 1st, 2026 and ending March
31st, 2029 with an option to renew for

497
00:44:01,599 --> 00:44:09,119
for a fourth year ending March 31st,
2030 at the discretion of the province

498
00:44:07,280 --> 00:44:14,800
and the full background is there for
your review. Item number six is the

499
00:44:12,240 --> 00:44:20,119
official plan amendment number 51,
OPA51, resolution number DP-CC-2600559.

500
00:44:21,200 --> 00:44:28,720
Moved by myself, seconded by committee
that county council adopt and approve

501
00:44:25,119 --> 00:44:39,079
official plan amendment number 55, OPA
51. Sorry, amendment number 51, OPA 51.

502
00:44:34,160 --> 00:44:39,079
And the full background is attached

503
00:44:39,599 --> 00:44:46,480
and all of this is respectfully
submitted by myself as chair and

504
00:44:43,280 --> 00:44:52,079
committee members. Thank you, Warden.
>> Thank you. So, we'll go back to

505
00:44:48,640 --> 00:44:55,480
information item number one.
Number two.

506
00:44:55,520 --> 00:44:58,920
Number three.

507
00:44:59,359 --> 00:45:02,760
Number four.

508
00:45:03,359 --> 00:45:06,680
Number five.

509
00:45:06,720 --> 00:45:13,680
And number six, formerly known as number
five.

510
00:45:11,200 --> 00:45:16,560
The report as a whole.
Could I have a mover, please?

511
00:45:15,359 --> 00:45:21,440
» So moved. Warden.
>> Thank you. All in favor.

512
00:45:18,880 --> 00:45:25,520
Thank you, councel. Now we'll move on to
Vice Chair Lynch with the

513
00:45:24,160 --> 00:45:28,520
oper
>> what

514
00:45:29,839 --> 00:45:33,319
» Dan said,

515
00:45:34,960 --> 00:45:38,240
» the chair is here.
>> Yeah.

516
00:45:37,680 --> 00:45:42,240
» However,
>> All right.

517
00:45:40,319 --> 00:45:46,560
» I missed you earlier, by the way. You
You snuck in and I didn't see you.

518
00:45:45,680 --> 00:45:48,800
» Do you want to do the report?
>> I apologize. I I can't. Sure.

519
00:45:48,160 --> 00:45:51,440
» Excellent.
>> We're ready.

520
00:45:50,079 --> 00:45:55,359
» Whatever.
>> Do you guys want to take it in the

521
00:45:52,640 --> 00:46:01,200
parking lot? Fight it out.
>> Council Lynch, it's all yours.

522
00:45:57,839 --> 00:46:04,319
» Thank you, chair.
>> To to the council of the corporation of

523
00:46:02,800 --> 00:46:07,920
the county rent, members of county
council, we your committee of the whole

524
00:46:06,160 --> 00:46:13,440
operations wish to report and recommend
as follows. Under information, we're on

525
00:46:10,160 --> 00:46:17,280
starting on page 351 of your diligence.
information. Number one was capital

526
00:46:15,119 --> 00:46:23,680
works contracts
information is there. Number two is the

527
00:46:20,480 --> 00:46:28,800
former CN line trail name and the
information is there.

528
00:46:26,079 --> 00:46:33,119
Number three is county road 51 Pedawa
Boulevard expansion. The information is

529
00:46:31,119 --> 00:46:40,319
there.
Number four is the PWC 202534

530
00:46:37,119 --> 00:46:45,280
county structure 201 Brooms Creek Culver
and Dam Engineering Service Services

531
00:46:42,960 --> 00:46:49,599
contract amendment. The information is
there

532
00:46:46,800 --> 00:46:53,440
and under resolutions
which is paragraph number five terms of

533
00:46:51,599 --> 00:46:59,200
reference transportation advisory
committee resolution number OPCC

534
00:46:57,119 --> 00:47:02,640
260569
moved by chair seconded by committee

535
00:47:01,040 --> 00:47:06,240
that the county approve the terms of
reference for the transportation

536
00:47:04,079 --> 00:47:10,240
advisory committee. The background is
there for your information. Number six

537
00:47:08,480 --> 00:47:15,160
is rural transit for the county of
Renfruit. Resolution number OPCC260570.

538
00:47:16,000 --> 00:47:21,680
Moved by chair, seconded by committee,
the county council approve the brief

539
00:47:19,520 --> 00:47:27,119
titled rural transit for the county of
Renfruit. Again, the background is there

540
00:47:24,160 --> 00:47:34,119
for information. Number seven, Highway
17 extension advisory committee update

541
00:47:30,240 --> 00:47:34,119
resolution number OPCC260571.

542
00:47:34,400 --> 00:47:41,280
Moved by chair, seconded by committee,
and you might want to get a coffee for

543
00:47:38,960 --> 00:47:46,800
this one. Whereas the recent
announcement regarding the expansion of

544
00:47:43,119 --> 00:47:50,880
47 correction of 17 is welcomed as an
important investment in the economic

545
00:47:48,560 --> 00:47:56,680
growth, transportation safety, and
long-term infrastructure needs of the

546
00:47:53,280 --> 00:47:56,680
county of Renfruit.

547
00:47:56,880 --> 00:48:04,800
And whereas the county of council, the
county rens extremely disappointed with

548
00:48:02,400 --> 00:48:10,240
the limited progress achieved to date on
the highway 17 expansion and fourlaning

549
00:48:07,839 --> 00:48:14,560
project and requests accelerated action
and greater accountability from the

550
00:48:11,920 --> 00:48:19,520
province of Ontario and the Ministry of
Transportation. And whereas Highway 17

551
00:48:17,520 --> 00:48:24,880
is a critical transportation corridor
supporting residents, businesses,

552
00:48:22,079 --> 00:48:29,599
emergency services, Garrison Pedawala,
Canadian Nuclear Laboratories, National

553
00:48:27,440 --> 00:48:34,640
Defense, Nuclear Energy Development,
Regional Economic Growth, and Canada's

554
00:48:32,319 --> 00:48:39,599
Supply Chain and Transportation Work
Network. And whereas continued delays in

555
00:48:37,680 --> 00:48:44,640
advancing forlaning and related
infrastructure improvements are

556
00:48:41,520 --> 00:48:49,280
impacting economic competitiveness,
commuter safety, trade movement, and

557
00:48:46,880 --> 00:48:52,720
regional growth opportunities.
Therefore, it be resolved that the

558
00:48:50,800 --> 00:48:55,839
county of Renfruit request the province
of Ontario and the Ministry of

559
00:48:54,079 --> 00:49:00,559
Transportation to establish and
communicate defined timelines,

560
00:48:58,160 --> 00:49:04,640
milestones, performance metrics, and
regular public reporting for all

561
00:49:02,160 --> 00:49:10,000
remaining phases of 517
correction highway 17 expansion and four

562
00:49:07,440 --> 00:49:15,520
laning project to Deep River, including
planning, environmental aspects,

563
00:49:12,160 --> 00:49:20,480
indigenous consultation, design, land
acquisition, tendering and construction,

564
00:49:18,640 --> 00:49:23,680
And further that this resolution be
forward to the Prime Minister of Canada,

565
00:49:22,400 --> 00:49:26,640
the Federal Minister of National
Defense, the Federal Minister of

566
00:49:25,040 --> 00:49:31,440
Infrastructure, the Federal Minister of
Natural Resources Canada, the Premier of

567
00:49:29,359 --> 00:49:36,319
Ontario, and all related provincial
ministries requesting that Highway 17

568
00:49:33,599 --> 00:49:40,559
expansion project be recognized as
nationally significant infrastructure

569
00:49:39,040 --> 00:49:46,079
eligible for federal funding
participation and accelerated investment

570
00:49:43,760 --> 00:49:52,119
support. The background is there for
your information.

571
00:49:48,000 --> 00:49:52,119
Number eight is PWC202658,

572
00:49:52,480 --> 00:50:01,440
rehabilitation of County Road, Round
Lake Road, resolution number OPCC260575,

573
00:49:59,359 --> 00:50:05,280
moved by chair, seconded by committee
that the council defer the

574
00:50:02,880 --> 00:50:09,760
rehabilitation of County Road 58, Round
Lake Road until such time as full

575
00:50:07,839 --> 00:50:14,160
rehabilitation can be undertaken and
advise the tenders accordingly and the

576
00:50:12,480 --> 00:50:18,240
staff proceed with the necessary
interimm works including

577
00:50:16,079 --> 00:50:22,640
padding, guide rail repair, repair and
replacement to ensure the continued

578
00:50:20,640 --> 00:50:27,920
safety of commuters. And the staff
review the asset management plan to

579
00:50:24,960 --> 00:50:32,480
define to identify potential alternative
surface sealer type projects for

580
00:50:30,240 --> 00:50:37,760
completion as part of the 2026 capital
program and report back to council with

581
00:50:35,200 --> 00:50:41,880
options for consideration and the
background is there for your

582
00:50:38,880 --> 00:50:41,880
information.

583
00:50:43,520 --> 00:50:52,319
Number nine is posted speed limit to
county road 26 Dor and Road resolution

584
00:50:49,040 --> 00:50:55,599
number OPCC260578.
Moved by chair, seconded by committee

585
00:50:54,079 --> 00:51:00,480
that the county recommend that the
posted speed limits on County Road 26,

586
00:50:58,160 --> 00:51:04,720
Dorne Road between Highway 17 and Murphy
Road in the town of Pedawa remained

587
00:51:03,119 --> 00:51:10,720
unchanged
and the information is listed below.

588
00:51:08,240 --> 00:51:14,960
Under bylaws, we have paragraph 10,
supply and diesel, supply and delivery

589
00:51:13,040 --> 00:51:21,920
of diesel fuel, gasoline, and heating
oil. Resolution number OPCC260581

590
00:51:19,520 --> 00:51:28,119
moved by chair, second by committee that
the county adopt a bylaw to approve the

591
00:51:24,000 --> 00:51:28,119
extension of contract PWO20128

592
00:51:28,319 --> 00:51:35,040
supply and delivery of diesel fuel,
gasoline, heating oil and above ground

593
00:51:32,240 --> 00:51:39,680
storage tanks for one year to WOT
incidents unlimited Penrook Ontario in

594
00:51:37,839 --> 00:51:44,680
accordance with the contract documents
and the background is there for your

595
00:51:41,680 --> 00:51:44,680
information.

596
00:51:49,599 --> 00:51:58,720
Number 11 is policy PW25, standing corn
snow fence program resolution number

597
00:51:56,000 --> 00:52:02,720
OPCC260582
moved by chair, seconded by committee

598
00:52:00,800 --> 00:52:08,400
that county council adopt a bylaw to
approve county run through public works

599
00:52:04,800 --> 00:52:12,960
and injuring policy PW25 standing core
corn snow fence program and the

600
00:52:10,480 --> 00:52:18,880
information is there. Number 12 is
property acquisition 386396

601
00:52:16,240 --> 00:52:21,880
Madawaska Boulevard. Resolution number
OPCC260586

602
00:52:22,319 --> 00:52:28,240
moved by chair, seconded by the
committee that the committee adopt a

603
00:52:25,440 --> 00:52:33,920
bylaw to to authorize the acquisition of
the following lands parts 1 and two on

604
00:52:31,119 --> 00:52:40,440
plan 49R21129
from 386 Madawaska Holdings for the sum

605
00:52:37,119 --> 00:52:40,440
of $53,680.

606
00:52:40,800 --> 00:52:50,839
Part three of plan 49R
21129 from Tianis Holdings Limited for

607
00:52:47,119 --> 00:52:50,839
the sum of 27,670.50

608
00:52:52,480 --> 00:53:00,880
and part four of plan 49R21129
from 386 Madawaskco Holdings and Tianis

609
00:52:58,480 --> 00:53:06,960
Holdings tenants in common for the sum
of $28,671.50

610
00:53:04,079 --> 00:53:11,040
50 cents and the lands described be
dedicated as part of the public highway

611
00:53:08,720 --> 00:53:16,559
system upon registration of the transfer
of documents and the information is

612
00:53:13,280 --> 00:53:21,920
there all of which is respectfully
submitted by myself vice chair. Thank

613
00:53:18,960 --> 00:53:29,079
you Warden. Thank you. And we'll go back
to information item number one.

614
00:53:25,839 --> 00:53:29,079
Number two,

615
00:53:29,359 --> 00:53:32,839
number three,

616
00:53:33,280 --> 00:53:36,680
number four,

617
00:53:36,880 --> 00:53:40,280
number five,

618
00:53:40,400 --> 00:53:47,000
number six,
number seven.

619
00:53:47,359 --> 00:53:54,880
Member from Pedawa, please. Thank you,
chair, and through you. I I support this

620
00:53:52,240 --> 00:53:58,640
wholeheartedly, the resolution. Uh I'm
just wondering with the recent

621
00:53:56,079 --> 00:54:03,520
discussions we've had about Highway 17
and the timelines, specifically

622
00:54:01,280 --> 00:54:08,800
referring to the section from Deep River
to Greenwood Road, I know there has been

623
00:54:06,079 --> 00:54:12,319
some discussion about updating or
perhaps making a more specific

624
00:54:10,800 --> 00:54:17,119
resolution.
So, in terms of this one that's going

625
00:54:14,079 --> 00:54:22,720
out, I guess my question is, are we
contemplating a more specific and an

626
00:54:19,920 --> 00:54:27,680
additional resolution in terms of that
particular section of the highway and

627
00:54:24,400 --> 00:54:32,240
advocating for its fourlaning
at the same time as the construction

628
00:54:29,520 --> 00:54:38,640
that's ongoing?
Yes, I think you should write it. But I

629
00:54:36,160 --> 00:54:46,000
I do believe that's the the direction
that we sort of went on Monday to

630
00:54:44,000 --> 00:54:49,280
» bring it to operations.
>> Okay. Oh, it's being brought to

631
00:54:47,920 --> 00:54:53,079
operations at the end of the month so
you don't have to write it.

632
00:54:53,760 --> 00:55:00,583
» Member from Renfruit, please.
>> Yes. And thank you Warden and through

633
00:54:58,720 --> 00:55:04,400
you to my friend Excuse
[clears throat and cough]

634
00:55:01,839 --> 00:55:11,599
me. It's been a long-standing
um

635
00:55:06,720 --> 00:55:19,760
a long-standing I guess uh uh thought
and action that uh both projects would

636
00:55:16,079 --> 00:55:24,800
be would be continue to highlighted be
highlighted to the ministry. Um that was

637
00:55:21,839 --> 00:55:30,480
a commitment I think we made in 2014 and
we've kept that commitment in terms of

638
00:55:27,119 --> 00:55:33,920
as you're aware advancing the um uh and
this is just for public education

639
00:55:32,480 --> 00:55:40,800
because you're very aware of this
because you helped form it but in terms

640
00:55:36,160 --> 00:55:45,280
of the the uh strategy of u talking
about the improvements that are needed

641
00:55:42,720 --> 00:55:49,200
to Meath Hill from Meath Hill through to
Deep River and so that was always the

642
00:55:47,520 --> 00:55:53,040
second phase once there was some
confirmation. So, we've been working

643
00:55:50,960 --> 00:55:56,079
away quietly on that. I think we and
making those presentations, but I think

644
00:55:54,559 --> 00:56:00,079
that has to become more public. And I
and I, you know, I'm glad to see that

645
00:55:58,079 --> 00:56:06,000
we're bringing it back to operations
with a with a new um with a new motion

646
00:56:03,760 --> 00:56:10,160
to support that. So, yes, it's always
been a long-term commitment and we've

647
00:56:08,319 --> 00:56:16,160
never wavered from it. We haven't been
as loud about it, but I think that's

648
00:56:12,880 --> 00:56:21,359
about to change. Thank you.
>> Yeah. So I think the the idea is let's

649
00:56:18,720 --> 00:56:27,760
get a resolution signed, sealed,
delivered before AMO so that if there's

650
00:56:24,880 --> 00:56:33,200
the appetite to ask for a delegation
that we have something from this body

651
00:56:30,240 --> 00:56:37,520
member from Whitewater, please.
>> Thank you, Warden. Uh like uh councelor

652
00:56:35,920 --> 00:56:44,000
service said, I'm I'm in full support of
this approach and uh it's it's prudent

653
00:56:41,040 --> 00:56:49,040
upon us to look that this far forward to
try to influence this kind of provincial

654
00:56:46,880 --> 00:56:53,920
infrastructure for the future
development of the county. And I would

655
00:56:50,960 --> 00:56:58,559
pile on the electrical grid is another
example where we need to to focus some

656
00:56:56,079 --> 00:57:04,079
of our advocacy in the same way looking
out 20 years making sure that these this

657
00:57:01,119 --> 00:57:09,359
this type of provincial infrastructure
is ren county is included in the

658
00:57:07,040 --> 00:57:14,160
provincial plans
as part of the discussions that happened

659
00:57:10,960 --> 00:57:19,280
on Monday. Um there was discussion about
and I apologize I'm just going to flip

660
00:57:15,839 --> 00:57:26,240
back here. um a provincial connecting
the east transportation plan

661
00:57:23,520 --> 00:57:29,119
» and that no sorry
>> meeting

662
00:57:26,880 --> 00:57:33,760
» yeah that was part of a closed meeting
>> sorry I'm reading right off the uh I'm

663
00:57:32,000 --> 00:57:39,599
referencing the conversation but I'll
I'll pull that back and I'll say I'm

664
00:57:36,160 --> 00:57:44,000
looking at the 2022 connecting the east
transportation plan that was released by

665
00:57:41,359 --> 00:57:48,319
the province and this prioritizes the
investment in highway infrastructure in

666
00:57:46,400 --> 00:57:53,839
eastern Ontario.
I know I suspect that they are going to

667
00:57:51,280 --> 00:57:58,480
be reviewing this document. In this
document, it looks at Highway 17 within

668
00:57:56,240 --> 00:58:05,359
County of Renfruit and only a portion of
it is freeway. Once it hits Pedawa, it

669
00:58:01,839 --> 00:58:11,119
is designated as arterial. So for us to
strategically ask for investment

670
00:58:08,000 --> 00:58:15,440
on Highway 17 in the county, we are also
going to have to advocate that it's

671
00:58:12,400 --> 00:58:19,280
recognized as a freeway requirement.
Um, I'm wondering if staff could

672
00:58:17,280 --> 00:58:22,640
comment. Have we h do we have the
opportunity to influence the next

673
00:58:20,960 --> 00:58:28,720
version of this connecting the east
transportation plan and and how might we

674
00:58:25,920 --> 00:58:32,960
ensure that that our strategic needs are
recognized?

675
00:58:31,280 --> 00:58:37,119
» I can start and then turn to Mr.
Perkins. Thank you through you, Warden.

676
00:58:34,720 --> 00:58:40,160
Uh, yes. So, uh, staff is aware that I
think the the connecting the east

677
00:58:38,400 --> 00:58:44,799
document, it was from 2022 and then
Minister Monron, uh, drafted that and

678
00:58:42,960 --> 00:58:50,000
Highway 17 plays a prominent I think
it's number two in terms of action items

679
00:58:46,559 --> 00:58:54,160
moving forward. Um, as we understand it,
the and Mr. Perkins, I'm sure, can

680
00:58:52,160 --> 00:58:57,280
identify exactly where, but Highway 17
switches from a control corridor to a

681
00:58:55,839 --> 00:59:01,680
different type of corridor somewhere
after the Pedawa Plains towards Chuck

682
00:58:59,200 --> 00:59:07,280
River. And you'll notice that usually
when the snow snow hits that wall. Uh so

683
00:59:05,200 --> 00:59:11,280
that's likely why it changes from from a
freeway to an arterial. So that it's a

684
00:59:09,520 --> 00:59:16,720
very astute point. I think that that may
be the first step in in changing how

685
00:59:13,280 --> 00:59:21,359
they reference highway 17. Um, but as I
understand it from conversations with

686
00:59:18,240 --> 00:59:24,720
the MTO and uh members of parliament or
provincial parliament that there will be

687
00:59:23,119 --> 00:59:28,960
an engagement on the new connecting the
east, whatever it's being called,

688
00:59:26,000 --> 00:59:33,119
Eastern Ontario transportation plan uh
is coming out very shortly and we'll

689
00:59:30,559 --> 00:59:36,559
we'll be able to influence that and and
um I think we've heard from you, but we

690
00:59:35,359 --> 00:59:40,000
will definitely circulate you and bring
that to committee if and when we get

691
00:59:37,920 --> 00:59:42,880
notice of of that plan. And um I'll
leave it to Mr. Perkins if he has

692
00:59:41,359 --> 00:59:48,240
anything to add about the uh the
controlled corridor.

693
00:59:46,000 --> 00:59:51,920
Uh thank you and through you warden. Uh
actually the Ontario Ministry of

694
00:59:50,160 --> 00:59:56,160
Transportation uh improving
transportation in eastern on regional

695
00:59:53,680 --> 01:00:02,559
Ontario had a meeting yesterday so it's
already started. So thank you.

696
00:59:59,760 --> 01:00:07,040
» Wonderful. Anything further on number
seven? Member from Renfruit please.

697
01:00:05,280 --> 01:00:12,000
» Thank you. Just to pile on to my friend
from Whitewater you warden. I think it's

698
01:00:09,680 --> 01:00:17,839
important for um those conversations
that Mr. Perkins just uh spoke about to

699
01:00:16,000 --> 01:00:25,520
do a couple of things. One is to ensure
that the um as the highway progresses

700
01:00:21,280 --> 01:00:30,079
the um uh the ability for the and I
can't remember the the technical term

701
01:00:27,760 --> 01:00:35,280
but the larger trucks that are only
allowed to work on the 400 series

702
01:00:32,480 --> 01:00:38,319
marches along with that construction um
because because right now they have to

703
01:00:36,720 --> 01:00:43,200
stop in our empire and download into
smaller vehicles. So that's the first

704
01:00:40,000 --> 01:00:48,079
thing. The second thing is if we can get
uh from the province as part of that um

705
01:00:46,480 --> 01:00:55,040
process
uh a standardized

706
01:00:51,760 --> 01:01:00,319
report across the province on progress
so that we can measure our progress in

707
01:00:57,520 --> 01:01:04,079
this project with other projects because
what we're what we're doing right now is

708
01:01:02,559 --> 01:01:09,839
thankfully the member from Amiston
Brmley was able to find us the I guess a

709
01:01:07,920 --> 01:01:14,559
bastardized Gant chart. I can't quite
figure out what it was. U which showed

710
01:01:12,240 --> 01:01:18,480
some some of their milestones and how
they're able to speed that up. And you

711
01:01:16,880 --> 01:01:25,839
know, in these chambers, we've all tried
to to capture the the rapid speed of the

712
01:01:22,240 --> 01:01:29,839
Bradford uh express train uh sorry, the
bypass. It's going so fast. It's an

713
01:01:27,680 --> 01:01:34,880
express train, I think. But if we could
be able to have a standard recording

714
01:01:32,400 --> 01:01:38,240
format or measurement format for all of
the construction projects across

715
01:01:36,319 --> 01:01:43,839
Ontario, then we can match it up. So
it's apples to apples and not apples to

716
01:01:41,359 --> 01:01:47,520
gold bricks like the air in Bradford. So
thank you.

717
01:01:45,440 --> 01:01:51,920
» Agreed. Anything further member from
Abbiston Brmley please?

718
01:01:49,040 --> 01:01:57,920
» Uh just on that final comment uh madame
chair um it does seem

719
01:01:55,520 --> 01:02:01,359
uh almost hypocritical that every
municipality in the province of Ontario

720
01:01:59,599 --> 01:02:05,920
now must have an amp asset management
plan and our asset management plan lays

721
01:02:03,920 --> 01:02:09,359
out the year when we're going to do
roads. If any rate payer within any of

722
01:02:07,599 --> 01:02:14,480
our communities says, "When is my road
getting done?" Hold on a minute. Let me

723
01:02:11,760 --> 01:02:17,839
flip through and I'll find that.
Doesn't seem to be available at a

724
01:02:15,760 --> 01:02:22,319
provincial level.
I think that that would be it would

725
01:02:19,440 --> 01:02:28,400
behoove the province uh to participate
in the same uh process uh that they are

726
01:02:26,079 --> 01:02:32,960
in fact requiring of us. That gives some
indication

727
01:02:29,920 --> 01:02:37,280
uh to our communities. I recognize uh
there is there is a a stair coming

728
01:02:35,200 --> 01:02:42,079
directly across from the room from me
here. This is our maintenance. It is not

729
01:02:39,599 --> 01:02:48,319
our expansion. Uh but just the same
expansion

730
01:02:43,599 --> 01:02:53,680
uh would go a long way uh towards
managing expectations

731
01:02:50,480 --> 01:02:58,240
and I say that advisedly. I understand
all of the competing principles that the

732
01:02:55,599 --> 01:03:03,040
province of Ontario has uh for
infrastructure development.

733
01:03:00,400 --> 01:03:10,480
Uh but it is important I think to also
continue to um communicate to our

734
01:03:07,040 --> 01:03:15,359
residents when we expect to have some of
the major infrastructure expansion

735
01:03:12,400 --> 01:03:20,079
happen here as well. And uh that was
simply consistent with the asset

736
01:03:17,039 --> 01:03:24,640
management plans uh that are required of
us. It doesn't seem like a big leap.

737
01:03:24,283 --> 01:03:31,920
[clears throat]
>> I agree with you. And it's really funny

738
01:03:28,160 --> 01:03:38,240
like I I've often wondered why why
didn't we know that the 407 would be

739
01:03:34,880 --> 01:03:44,000
expanded uh through through co to the
115. Why didn't we know why don't we

740
01:03:40,799 --> 01:03:49,440
have firm timelines? It's ridiculous. Um
member from Greater Madawaska please.

741
01:03:47,440 --> 01:03:53,599
» Thank you and through you Warden. Uh
just tying into

742
01:03:51,520 --> 01:03:58,400
what the counselors have said already. I
think if we did have that chart, we'd

743
01:03:55,839 --> 01:04:02,799
also see that that the BR the Bradford
bypass

744
01:04:00,240 --> 01:04:08,880
originally started 30 years ago, the
planning for that. And yes, it's moving

745
01:04:04,960 --> 01:04:14,000
rapidly now, but it was started 30 years
ago. So, I think if we did have a asset

746
01:04:12,319 --> 01:04:18,160
management plan from the province that
people could look at and see that, okay,

747
01:04:15,920 --> 01:04:23,119
this project is started and how long it
takes on the average for large projects

748
01:04:20,640 --> 01:04:27,920
to take place. I I think that would be
useful. So, thank you.

749
01:04:26,079 --> 01:04:31,680
» Thank you for that. Anything further on
seven?

750
01:04:29,920 --> 01:04:35,440
Number eight,
member from Ku Haggerty and Richards.

751
01:04:33,680 --> 01:04:44,480
» Could I have that severed please?
>> Yes, sir. Number nine,

752
01:04:40,160 --> 01:04:49,760
Doran Road, member from Pedawa.
>> Thank you, chair, and through you. I I

753
01:04:46,880 --> 01:04:53,599
understand that this has been uh it's
been recommended that the speed limits

754
01:04:51,440 --> 01:04:59,359
remain unchanged on that section of
road. However, the town of Pedawa firmly

755
01:04:56,319 --> 01:05:04,160
believes that and in order to enhance
the safety of our residents and anybody

756
01:05:01,680 --> 01:05:09,839
else driving on that section of road, we
will try and find a way to advocate for

757
01:05:06,559 --> 01:05:14,640
those speed limits to be reduced. I I
guess my question is I know that uh the

758
01:05:12,720 --> 01:05:21,039
operations committee is looking at
upgrading or amending or

759
01:05:17,920 --> 01:05:26,720
changing the road policies. My question
is, with these new policies in place,

760
01:05:24,480 --> 01:05:32,400
will there be any flexibility in terms
of making it easier for some of these

761
01:05:29,680 --> 01:05:38,799
arterial roads to become collector roads
or making it more flexible in terms of

762
01:05:36,160 --> 01:05:43,440
getting speed limits reduced on some of
these roads, whereas the present policy

763
01:05:41,760 --> 01:05:48,319
makes it a little tough to do those
things.

764
01:05:45,119 --> 01:05:52,799
» Thank you for that, Mr. Perkins.
>> Yes, thank you. Sorry,

765
01:05:50,480 --> 01:05:57,680
» I'm sorry. The chair had his hand.
>> Sorry, member from um just a couple of

766
01:05:56,160 --> 01:06:01,720
points on that and then I'll let Mr.
Perkins go. Um

767
01:06:01,920 --> 01:06:12,960
so all of the uh whether on in
operations um the

768
01:06:09,839 --> 01:06:19,039
standard policies are used the standards
that come from um the province and and

769
01:06:16,480 --> 01:06:24,160
other associations on the classification
of the road and then subsequently the

770
01:06:22,559 --> 01:06:32,319
characteristics of the road based on
that. So, um there may be some

771
01:06:28,400 --> 01:06:37,599
flexibility in that. I the other option
um that I would point out that I'm I'm

772
01:06:35,359 --> 01:06:42,079
aware I'm sure that the member is aware
of is that the town could take over that

773
01:06:40,079 --> 01:06:47,200
road as a municipal road and have full
control over it. So, Mr. Perkins,

774
01:06:45,359 --> 01:06:51,440
» Mr. Perkins,
>> thank you, Warden, and thank you, Chair.

775
01:06:49,039 --> 01:06:56,640
Uh actually like uh as the chair just
explained uh

776
01:06:54,240 --> 01:07:01,440
when uh Mr. Hanrath brings back that
report, you as a council have the

777
01:06:59,119 --> 01:07:05,240
opportunity to
do whatever you wish.

778
01:07:06,880 --> 01:07:14,400
Thank you for that. I'm not going to
name names,

779
01:07:11,200 --> 01:07:20,960
but two people in this room witnessed
one person in this room speeding on

780
01:07:16,400 --> 01:07:26,559
Doran Road last week, and both of them
gave me hell for it. It's such a nice

781
01:07:24,160 --> 01:07:30,720
road.
Uh, all right. Thank you for that.

782
01:07:28,079 --> 01:07:35,359
Anything further on nine,
10,

783
01:07:33,280 --> 01:07:40,400
11,
and finally 12.

784
01:07:38,160 --> 01:07:45,680
the report as a whole except for number
eight.

785
01:07:42,240 --> 01:07:49,119
May I have a mover, please?
>> So move.

786
01:07:46,559 --> 01:07:53,920
» Thank you. All in favor? Wonderful.
Thanks. And now we'll go back to number

787
01:07:50,640 --> 01:07:56,160
eight. Comments, questions, concerns.
Member from Kilu, Hagerty, and Richards,

788
01:07:55,760 --> 01:08:01,351
please.
>> Thank you, chair. I guess I should lead

789
01:07:58,000 --> 01:08:04,160
this off. Um,
[sighs]

790
01:08:01,920 --> 01:08:09,200
I just want to lead off by saying that u
there was a couple facts that I didn't

791
01:08:05,599 --> 01:08:20,159
include. Uh at our last meeting at the
operations meeting um the total project

792
01:08:13,839 --> 01:08:24,480
in reality was 7.67 km. In 2023 2.52 km
were completed.

793
01:08:22,000 --> 01:08:28,880
Um,
in 2024,

794
01:08:26,480 --> 01:08:36,400
our president of the Round Lake Property
Association came to council November

795
01:08:31,839 --> 01:08:41,440
12th of 2024, and he had heard about uh
the deferment of the 5 km or that it

796
01:08:39,600 --> 01:08:47,520
wasn't not in the plan, whatever,
whichever phrase you'd like to use. And

797
01:08:44,159 --> 01:08:52,640
then in 2025 I had issued
um

798
01:08:49,520 --> 01:08:56,480
no August 2625 I announced the deferment
to the Round Lake Property Association

799
01:08:54,640 --> 01:09:01,359
AGM.
Um

800
01:08:58,159 --> 01:09:05,440
in the actual facts and I'll use rough
numbers. It shows that there was

801
01:09:03,520 --> 01:09:13,359
$630,000
over budget for this project.

802
01:09:10,400 --> 01:09:19,520
130,000 of that was for the culvert,
which was not included in the original

803
01:09:15,199 --> 01:09:26,080
budget, I believe. So, in reality, it's
$500,000 over budget.

804
01:09:22,880 --> 01:09:34,640
During my short time here, I have never
seen uh a budget

805
01:09:29,520 --> 01:09:39,359
so so low, like $500,000, like something
happened. And yes, we all understand

806
01:09:36,239 --> 01:09:45,440
that uh because of situations that we
have no control, prices have increased

807
01:09:41,679 --> 01:09:50,679
dramatically. Um and I do believe that
there are other people that would like

808
01:09:46,640 --> 01:09:50,679
to speak on this matter also.

809
01:09:51,359 --> 01:09:58,000
» All right, I'll open it up to comments.
Member for My Prior, please.

810
01:09:56,000 --> 01:10:03,440
» Thank you, Chair. Uh just to say that
I've contacted or I spoke with Director

811
01:10:00,320 --> 01:10:07,679
Perkins and uh Mr. Hanrath. One of the
information purposes that was given to

812
01:10:05,440 --> 01:10:13,679
us was there there was only two biders
for this and that sort of narrowed it

813
01:10:09,600 --> 01:10:19,360
down. The the contract in previous years
for the same road there were three

814
01:10:16,400 --> 01:10:24,880
bidders two of them that are listed as
well as H&H which has now been bought

815
01:10:21,920 --> 01:10:29,199
out by BEI. So in fact there could have
been three but there's only two. That

816
01:10:26,400 --> 01:10:34,120
was one of the persuasions on my side.
The second part was we have a $600,000

817
01:10:34,640 --> 01:10:44,719
uh surplus at this point.
We're contemplating that this is going

818
01:10:41,520 --> 01:10:49,280
to be eaten up by the paving charges in
September.

819
01:10:46,880 --> 01:10:53,760
Don't know that for sure.
So I'm saying we have it today. We can

820
01:10:52,159 --> 01:10:58,880
spend it today and worry about
September. As I look at the CEO going,

821
01:10:56,159 --> 01:11:02,239
"Yep." But he's not going.
>> No, the the the CEO is going to respond

822
01:11:01,360 --> 01:11:09,840
though.
>> So with those two factors, the my vote

823
01:11:06,400 --> 01:11:15,600
last time was to accept. This time
around, I'm I'm going to oppose it.

824
01:11:12,800 --> 01:11:20,239
Thank you, chair. Sorry, Warden.
>> Yeah. No,

825
01:11:17,360 --> 01:11:24,400
no, please do.
>> No, I can. Sure. Certainly. Thank you,

826
01:11:22,719 --> 01:11:29,120
Warden. It's certainly something worthy
of response. more from the treasur

827
01:11:26,560 --> 01:11:33,920
perhaps or even the director. Um we are
very concerned uh yes on your on your

828
01:11:31,280 --> 01:11:39,920
recent financials there is a a slight
surplus if you will of around $600,000.

829
01:11:36,480 --> 01:11:45,199
Uh we know um quite with certainty that
the fuel charges and the overages will

830
01:11:42,239 --> 01:11:49,840
likely eat up all of that. Um and this
year more than any other year in the

831
01:11:47,120 --> 01:11:54,640
past we are now near completion of all
the capital projects that we said we'd

832
01:11:51,760 --> 01:11:58,880
complete on time and on budget so far.
uh I don't think we'll be in a surplus

833
01:11:56,640 --> 01:12:03,840
position at the end of the year. Uh and
this would most certainly um it would

834
01:12:01,440 --> 01:12:10,560
most likely certainly if you can say
that uh push us over uh into a deficit

835
01:12:07,440 --> 01:12:14,080
situation with with this overage. Uh we
understand that this road is important

836
01:12:12,000 --> 01:12:18,159
but again I'll go back to the original
recommendation two weeks ago. It would

837
01:12:16,239 --> 01:12:22,480
not have been a wise decision for us
knowing that there are increased costs

838
01:12:20,080 --> 01:12:28,159
coming to this council to recommend
going $600,000 over in a budget um at

839
01:12:26,400 --> 01:12:33,679
this time. But again, the decision rests
with with you. We are in a situation

840
01:12:30,480 --> 01:12:38,640
where all the all the pro all the um
projects that Mr. Perkins and staff have

841
01:12:35,760 --> 01:12:42,640
put together are at budget and we have
an unknown fuel search charge amount

842
01:12:41,040 --> 01:12:46,960
coming to us at the end of this year on
every single project that we've

843
01:12:43,840 --> 01:12:46,960
completed to date.

844
01:12:47,280 --> 01:12:53,600
Thank you for that clarification.
Member from North Ala Wilburforce,

845
01:12:51,440 --> 01:12:58,800
please.
Thank you, Warden. Well, I'm in support

846
01:12:55,679 --> 01:13:04,800
of this resolution and just for the
reason that the CEO has indicated as

847
01:13:02,400 --> 01:13:10,960
well as the fact that we know from
bylaws in this report as well that our

848
01:13:07,679 --> 01:13:14,800
fuel pricing for the coming year has
doubled from uh the previous year as

849
01:13:13,840 --> 01:13:19,920
well.
And we know that our winter operations

850
01:13:16,800 --> 01:13:27,199
were also over budget. So being
cognizant of the fact that you know we

851
01:13:22,640 --> 01:13:33,280
already faced our residents with a 8%
levy increase this year and now and we

852
01:13:31,040 --> 01:13:41,679
had to dig into reserves just to make
just to get there and now we're going to

853
01:13:36,000 --> 01:13:45,199
end up in a deeper uh hole if we go
forward with this this year. Thank you,

854
01:13:44,080 --> 01:13:50,719
Ward.
>> Thank you. The word deferred has been

855
01:13:48,560 --> 01:13:55,440
used a lot that this project has been
deferred. And I think for the viewing

856
01:13:53,280 --> 01:14:02,400
public and for this chamber, can we
please get a definitive answer? Is this

857
01:13:58,880 --> 01:14:07,040
the second year this project has been I
know the answer, but I want I want the

858
01:14:04,320 --> 01:14:11,679
answer in public. Is this the second
year that this project's been deferred?

859
01:14:09,199 --> 01:14:14,640
Please. Uh thank you Warden and thank
you for the opportunity for the

860
01:14:12,800 --> 01:14:19,280
clarification. Uh this project was
always scheduled for 2026. Uh even with

861
01:14:17,199 --> 01:14:24,960
our AMP or our asset management plan
overhaul in 2024 where we lowered our

862
01:14:21,440 --> 01:14:28,320
PCI from 72 to 60. Um this was always
scheduled for 2026. So this would

863
01:14:26,880 --> 01:14:33,760
potentially be the first year for a
deferral for this length of road.

864
01:14:31,840 --> 01:14:38,719
» Thank you for the clarification. Member
from Laurentian Valley. Please,

865
01:14:36,400 --> 01:14:44,480
is there a definite
uh item that this will be completed next

866
01:14:41,760 --> 01:14:49,440
year? This is it. Is it on the list for
next year for operations?

867
01:14:48,239 --> 01:14:53,040
» Mr. Perkins.
>> Thank you, Madam Warden. And through

868
01:14:50,800 --> 01:14:57,600
you, uh yes, this would go forward next
year. Uh this the saving or the money

869
01:14:55,520 --> 01:15:02,239
would be carried forward for next year
from this project. So, it will go first

870
01:14:59,840 --> 01:15:07,199
thing next year. But again, I clarify
when we bring the budget to you guys in

871
01:15:04,320 --> 01:15:10,960
uh hopefully the the
I'm not sure how it works when there's

872
01:15:08,560 --> 01:15:14,960
an election for pre-budget approval for
our engineering works. Uh last last few

873
01:15:13,440 --> 01:15:18,897
years has been in October. So we would
bring it in October and then it'll be

874
01:15:17,120 --> 01:15:21,440
decision to council if you want to
[clears throat]

875
01:15:19,679 --> 01:15:27,920
but it will be on the list for next
year. I suppose my only other question

876
01:15:23,600 --> 01:15:33,760
is next year the costs to complete this
project are probably going to be up

877
01:15:30,080 --> 01:15:37,520
again uh with wages uh with material
costs and I don't think fuel expenses

878
01:15:35,920 --> 01:15:43,199
are going to be much lower then than
now. So

879
01:15:39,440 --> 01:15:48,640
will we still be ahead?
>> Thank you for that. Uh member from

880
01:15:45,760 --> 01:15:56,400
Greater Madawaska.
Thank you. And through you, to Director

881
01:15:51,840 --> 01:16:04,080
Perkins, I'm just wondering um maybe I
missed it. I I'm just wondering what the

882
01:15:58,719 --> 01:16:09,840
PCI of that road is right now and what
would it be forecasted to be if this is

883
01:16:07,920 --> 01:16:16,440
put over to the next year. I'm just
thinking of the safety and security of

884
01:16:12,560 --> 01:16:16,440
everybody that travels it.

885
01:16:17,199 --> 01:16:23,040
» Thank you, Warden. through you. I'm not
sure the exact number of the PCI, but uh

886
01:16:21,199 --> 01:16:26,719
if there is a deferral, as the
resolution states, there would be some

887
01:16:24,480 --> 01:16:31,440
remedial work done on guard rails and a
couple of sections of road that are that

888
01:16:28,480 --> 01:16:36,640
are bad. Uh again, with the reduction of
the PCI in 2024, we're actually going to

889
01:16:34,239 --> 01:16:41,920
see roads go longer. So, this this was
prior to that. So, uh any safety aspects

890
01:16:40,239 --> 01:16:46,880
of it, if it's deferred, will be
repaired. Uh other than that the road

891
01:16:44,000 --> 01:16:52,600
will be rehabbed as best as possible for
this year anyways to to accommodate the

892
01:16:48,960 --> 01:16:52,600
the bad section.

893
01:16:53,360 --> 01:17:00,000
» Member from Padawa and then arm prior.
>> Thank you chair and through you. So I I

894
01:16:58,560 --> 01:17:04,800
hear you mentioning that you are going
to take some measures to improve the

895
01:17:02,159 --> 01:17:09,920
safety and the the condition of the road
in terms of guard rails and I'm guessing

896
01:17:07,440 --> 01:17:14,719
some pavement remediation.
The money that is spent doing that is

897
01:17:11,679 --> 01:17:20,719
that coming out of this year's budget
for this actual tender or is this money

898
01:17:17,360 --> 01:17:24,400
being taken from somewhere else?
>> Thank you through you. Uh actually this

899
01:17:22,800 --> 01:17:28,320
money would come out of our operations
budget in terms of safety uh equipment

900
01:17:26,560 --> 01:17:32,960
and that sort of thing. So we would not
touch this money at all. We just carry

901
01:17:29,920 --> 01:17:36,800
it into next year.
>> Supplementary.

902
01:17:34,480 --> 01:17:42,080
» Yes, supplementary. Thanks.
So because you're completing some of

903
01:17:39,040 --> 01:17:45,520
these works, it's going to lower the I
guess the scope of the tender for next

904
01:17:43,679 --> 01:17:50,640
year. Should this be deferred to next
year? And I I guess I just also like an

905
01:17:48,159 --> 01:17:54,400
answer to u the question from my
colleague in Laurentian Valley. I know

906
01:17:52,560 --> 01:18:00,080
you can't predict the future, but how
confident are you in the pricing for

907
01:17:56,640 --> 01:18:04,080
next year in terms of asphalt, fuel, and
everything else that goes into this

908
01:18:01,440 --> 01:18:08,320
project?
I think we all hope fuel will come down,

909
01:18:06,320 --> 01:18:13,080
but Mr. Perkins.
>> Yes. Thank you, Ordinant. And uh through

910
01:18:10,080 --> 01:18:13,080
you.

911
01:18:14,000 --> 01:18:18,719
Yeah, if we if we do the safety
guardrails and that sort of thing this

912
01:18:16,960 --> 01:18:22,960
year, if there is a deferral, that would
definitely change the scope of the

913
01:18:19,840 --> 01:18:28,719
project for next year. Uh unfortunately,
I I can't speculate as to what it'll be

914
01:18:25,840 --> 01:18:35,600
next year. If I had, I wish I could. Uh
the the biggest concern here was that it

915
01:18:30,560 --> 01:18:38,960
was 26.33% over budget. So as staff, the
second last project of the year cuz

916
01:18:37,199 --> 01:18:44,719
there was two projects in that week that
were tendered. Uh as staff, we had to

917
01:18:42,480 --> 01:18:50,159
bring it forward and and recommend we go
next year with it, right? So uh but no,

918
01:18:47,920 --> 01:18:55,040
uh potentially, yes, if we do all the
safety improvements this year to guard

919
01:18:52,159 --> 01:19:02,159
rails, um it should potentially lower
the scope of the job.

920
01:18:57,520 --> 01:19:06,960
Thank you. Um, member from Arm Prior.
>> Thank you, Warden. Just another thanks

921
01:19:05,040 --> 01:19:11,440
to Director Perkins for bringing that
forward for the two contracts that were

922
01:19:09,440 --> 01:19:18,159
put out. One was Bulier, I believe, and
then Round Lake. with the two quotes

923
01:19:14,239 --> 01:19:25,280
that we got from Bulier and
Round Lake. From what I understand, the

924
01:19:20,640 --> 01:19:29,120
cost of the Ashvalt was cheaper
the second time with BEI than it was

925
01:19:27,199 --> 01:19:33,840
with Buler. So, we're actually saving
monies

926
01:19:31,600 --> 01:19:37,600
not using the rate from the Bulier rate,
if that makes sense to anybody. So

927
01:19:35,840 --> 01:19:44,960
hypothetically, not hypothetically,
Buler paid $2 per yard and we're now at

928
01:19:42,000 --> 01:19:50,640
175 for Bonnet for the Round Lake. So
we're saving money today. We don't know

929
01:19:47,920 --> 01:19:56,640
what we're going to be spending in 2027.
Thank you.

930
01:19:53,760 --> 01:20:00,080
» Um,
>> member from Deep River, were you going

931
01:19:58,320 --> 01:20:03,600
to answer that or did you also have a
question?

932
01:20:01,840 --> 01:20:10,480
» Well, kind of just a bit of both.
>> Kind of a comment, whatever. Um, so I

933
01:20:07,360 --> 01:20:16,080
wasn't issued my crystal ball last last
week, so I can't really use that. But,

934
01:20:13,120 --> 01:20:20,960
um, when we look at
historically, sometimes we don't know

935
01:20:18,400 --> 01:20:26,480
why the prices fluctuate whether they're
going up or down. Um, but when you look

936
01:20:24,640 --> 01:20:30,640
at these types of construction projects,
the one of the two biggest factors that

937
01:20:28,400 --> 01:20:37,840
we've seen in the last couple years is
uh, steel costs. And hopefully we have

938
01:20:33,120 --> 01:20:45,760
some certainty a year from now um on
what what that u industry uh is facing.

939
01:20:43,120 --> 01:20:50,560
Um and secondly is the the cost of
pavement is is

940
01:20:48,000 --> 01:20:56,719
generally tied very closely to the cost
of oil. So, if fuel prices are going to

941
01:20:53,600 --> 01:21:02,000
come down, and hopefully they will,
well, Alberta doesn't hope that they do,

942
01:20:58,960 --> 01:21:06,000
but um
when you look at constructions, if if

943
01:21:03,840 --> 01:21:11,440
that's so that could make so both steel
and and oil prices um are significant

944
01:21:09,360 --> 01:21:15,440
factors in in a lot of the projects that
we have. So, I think there's going to be

945
01:21:13,679 --> 01:21:19,360
some more stability, but like I said, it
wasn't issued my crystal ball, so I'm

946
01:21:16,880 --> 01:21:23,920
not sure.
I've got the member from Renfruit and

947
01:21:21,120 --> 01:21:28,480
then the member from Whitewater, please.
>> Uh, thank you. So, [clears throat]

948
01:21:26,480 --> 01:21:32,880
just a couple of points that have been
rattling around for me. One is, uh, I

949
01:21:31,040 --> 01:21:39,040
worry about our capacity to bump this to
next year and [clears throat] complete

950
01:21:34,560 --> 01:21:44,320
it as an add-on to what could be a busy
year anyway.

951
01:21:42,320 --> 01:21:48,640
So, then that begs the question, what
could be bumped off next year's list? So

952
01:21:46,080 --> 01:21:55,760
then it becomes a cascading uh problem.
The other uh question I have is is there

953
01:21:51,679 --> 01:22:00,080
any carveouts of this project to make it
a little more comfortable so the gap

954
01:21:57,679 --> 01:22:05,760
isn't $662,000?
Uh you know I heard some conversation

955
01:22:02,320 --> 01:22:11,199
about uh about remedial work this year
taking it out of operations uh out of

956
01:22:08,719 --> 01:22:17,840
the operation budget as opposed to the
capital side. uh is there an appetite to

957
01:22:14,800 --> 01:22:22,400
go ahead and do those uh do those what
was termed remedial work using

958
01:22:20,480 --> 01:22:28,560
operations money and then also issue
this contract. So that's kind of where

959
01:22:25,040 --> 01:22:33,679
I'm coming at it from the last question
would be a the remedial work will that

960
01:22:31,199 --> 01:22:39,280
include pavement being put down and then
churned up next year um as as the whole

961
01:22:37,360 --> 01:22:42,960
project goes forward. Thank you.
>> So I'm going to turn this over to Mr.

962
01:22:40,800 --> 01:22:48,000
Perkins, but in order to lower the scope
of the work, we would have to retender

963
01:22:44,719 --> 01:22:53,199
it as well
because the tender went out for those

964
01:22:50,320 --> 01:22:56,639
kilometers with these parameters. Am I
wrong, Mr. Perkins?

965
01:22:55,040 --> 01:23:04,920
» No, thank you. Word through your No,
that's correct. Um,

966
01:23:00,400 --> 01:23:04,920
yeah. No, that's correct. Thank you.

967
01:23:12,880 --> 01:23:18,560
Uh, no. I think member from Renfruit had
a second question that wasn't answered

968
01:23:17,040 --> 01:23:26,239
though.
Um, member from Whitewater.

969
01:23:21,040 --> 01:23:33,760
» Thanks, Warden. I just wanted to say um
I appreciate this being severed and this

970
01:23:29,040 --> 01:23:40,000
discussion about prioritization
about you know PCI and level of service.

971
01:23:37,520 --> 01:23:45,679
It's it's probably the first of many to
come and we're going to have to make

972
01:23:43,040 --> 01:23:51,280
tougher and tougher decisions because we
just can't keep increasing

973
01:23:49,040 --> 01:23:56,400
property taxes
uh beyond what's affordable. Um so these

974
01:23:53,920 --> 01:24:01,760
types of discussions this contemplation
the exploring for alternatives trying to

975
01:23:59,040 --> 01:24:06,960
understand you know where is the push
and pull how does that reflect next year

976
01:24:04,639 --> 01:24:10,960
and the year after that these are the
types of discussions that I believe we

977
01:24:08,639 --> 01:24:18,159
need to continue to have and I and I
expect that when we do the budget again

978
01:24:12,400 --> 01:24:22,000
this year um what I was hoping for just
because I didn't realize it before we

979
01:24:20,159 --> 01:24:27,920
got into more in-depth discussions about
this since the last meeting uh the CEO

980
01:24:24,960 --> 01:24:33,679
had mentioned a fuel search charge
and I was hoping that maybe we could

981
01:24:30,560 --> 01:24:39,120
just understand that contractual process
that we have in place when it comes to

982
01:24:36,400 --> 01:24:44,880
the tendering for roads. We tender, we
see a value, we approve that value, but

983
01:24:41,440 --> 01:24:49,679
obviously there is some changes to those
costs as the price of fuel goes up and

984
01:24:47,920 --> 01:24:54,480
down. I'm wondering if you can just get
a better appreciation for that. what the

985
01:24:52,239 --> 01:24:58,320
the the percentage of magnitude that has
on an overall project, not just for

986
01:24:56,800 --> 01:25:01,639
council, but for any of the public that
might be watching.

987
01:25:01,920 --> 01:25:06,040
» I throw this over to Mr. Perkins.

988
01:25:06,080 --> 01:25:12,239
» Uh thank you Warden and through you. Uh
ashvault of course is the largest

989
01:25:09,840 --> 01:25:17,360
component of all of our projects, right?
So obviously is a direct correlation to

990
01:25:15,199 --> 01:25:22,000
what the cost of the projects are. So
and then the fuel is is anotherary

991
01:25:20,159 --> 01:25:28,120
price, right? But the but right now the
cost of ashvault is what is the majority

992
01:25:24,239 --> 01:25:28,120
of the pricing for us.

993
01:25:30,719 --> 01:25:40,400
Yeah. Fuel again with the AC index u as
the vice chair pointed out with Bular

994
01:25:36,400 --> 01:25:44,960
road and uh and with uh Round Lake Road
the AC charge actually changed in the

995
01:25:42,880 --> 01:25:48,880
time that they bid both those jobs. Uh
but anyways the at the end of the season

996
01:25:47,520 --> 01:25:52,480
when all the bills come in that's when
we actually pay the AC search charge and

997
01:25:50,960 --> 01:25:59,360
or sorry the fuel search charge and the
AC index. So uh we really don't know

998
01:25:56,480 --> 01:26:02,679
until October what the actual cost of
everything is

999
01:26:04,000 --> 01:26:10,320
» supplementary.
>> Yeah, thank you. I appreciate that

1000
01:26:07,280 --> 01:26:16,800
director. Um
in terms of the magnitude of that change

1001
01:26:13,600 --> 01:26:23,840
uh just to use an example like if if if
ashalt and fuel as a combined represents

1002
01:26:20,719 --> 01:26:33,199
80% of an approved budget and say we
approve that tender at 2 million. If the

1003
01:26:27,120 --> 01:26:38,719
price goes up of of fuel by 10%.
What will that 2 million do? What

1004
01:26:35,120 --> 01:26:43,360
magnitude of impact does a percentage
change in fuel have on that final price

1005
01:26:41,679 --> 01:26:47,199
that you calculate in October? And I'm
not looking for a precise figure, but I

1006
01:26:44,880 --> 01:26:52,080
just want to make it clear that that
fuel that the change in price in fuel

1007
01:26:50,239 --> 01:26:56,239
and ashalt
we can't forecast. And when we get the

1008
01:26:54,400 --> 01:27:00,120
bill when it closes in the end, it could
be substantially different.

1009
01:27:01,120 --> 01:27:07,120
» Yeah, the answer is yes, you are
correct. But go ahead, Mr. Perkins.

1010
01:27:05,840 --> 01:27:12,440
» Oh, thank you, cheer. Or thank you,
Warden. Yes, that's correct. Thank you.

1011
01:27:09,440 --> 01:27:12,440
Sorry.

1012
01:27:12,800 --> 01:27:18,880
» Uh member from Abston Bramley, please.
>> Uh thank you very much, Madam Chair. So,

1013
01:27:17,600 --> 01:27:22,960
a couple of comments, but I want to
correct the record on a few things. I'm

1014
01:27:20,960 --> 01:27:27,120
not sure uh which councelor had said our
fuel is going up next year. Our fuel is

1015
01:27:24,639 --> 01:27:32,080
not necessarily going up next year.
uh it's contained within this report uh

1016
01:27:29,600 --> 01:27:35,840
in at our committee meeting and then in
a follow-up offline conversation with

1017
01:27:33,920 --> 01:27:41,040
Mr. Perkins,
uh, our vendor, uh, it is still

1018
01:27:39,040 --> 01:27:44,880
essentially rack plus or rack minus,
whatever it was under our former

1019
01:27:42,400 --> 01:27:49,280
agreement. Uh, you may be unfamiliar
with rack pricing. Uh, I have it on my

1020
01:27:47,600 --> 01:27:54,480
farm fuels, but it is a little bit of an
esoteric uh, consideration. It's a

1021
01:27:51,600 --> 01:27:57,760
little bit like the uh, the um, fuel
search charge or the AC index.

1022
01:27:56,159 --> 01:28:03,440
Ultimately
uh there is published every day uh what

1023
01:28:00,080 --> 01:28:09,840
the major uh petroleum vendors have as
their rack price.

1024
01:28:05,600 --> 01:28:16,000
Maybe it's 123 for E10 gasoline. And
then your price on your bulk tanks is

1025
01:28:12,480 --> 01:28:20,480
going to be perhaps that rack price plus
2 cents maybe minus 5 cents if you have

1026
01:28:18,639 --> 01:28:26,480
enough volume and depending on where
they're delivering it to. So our fuel is

1027
01:28:22,400 --> 01:28:32,239
not going up in 2027. our pricing is the
same. Our fuel will go up if in fact the

1028
01:28:29,199 --> 01:28:37,760
price of fuel across the globe uh is
still high or is going up. That's number

1029
01:28:34,239 --> 01:28:42,000
one. Number two, uh notwithstanding uh
councelor Mayville's comments about

1030
01:28:39,199 --> 01:28:47,520
there being initially the uh Round Lake
being 7 whatever kilometers. Well, uh

1031
01:28:45,360 --> 01:28:51,120
Bulger Road that actually divides
councelor Bro's municipality from my

1032
01:28:49,360 --> 01:28:55,440
municipality. I travel it when I come up
here. Um there's a small section of it

1033
01:28:53,679 --> 01:28:59,520
we're doing this year. is it was
allocated to be done this year. There's

1034
01:28:57,760 --> 01:29:04,320
another section will be done next year,
but the the road is not the project.

1035
01:29:01,679 --> 01:29:12,000
That segment is so there was only ever
been this segment that is in front of us

1036
01:29:08,080 --> 01:29:17,120
now that in the AMP in November 2024
that we reviewed in the AMP in November

1037
01:29:14,000 --> 01:29:22,480
of 2025 that we reviewed, it was clearly
identified this section of Round Lake

1038
01:29:19,679 --> 01:29:26,639
Road was going to be done in 2026.
nothing has been deferred that was

1039
01:29:25,120 --> 01:29:32,400
supposed to have been done sooner.
That's a done deal. So ultimately uh I

1040
01:29:30,800 --> 01:29:36,800
had outreach and it's my understanding
that almost everybody from council had

1041
01:29:34,080 --> 01:29:41,360
outreach uh from the low bidder in this
instance uh with questions comments in

1042
01:29:39,840 --> 01:29:46,480
the outreach that I had. I said I am
always open to new information but I've

1043
01:29:42,960 --> 01:29:51,360
not heard any in the room. I'm will
repeat my comments that I made at at uh

1044
01:29:49,679 --> 01:29:55,120
the operations committee a couple of
weeks past uh wherein certainly the

1045
01:29:53,600 --> 01:30:02,960
residents along there have been looking
for this to happen uh but this is a

1046
01:29:59,120 --> 01:30:06,960
26.88 not 33 26.88%
overage

1047
01:30:04,560 --> 01:30:10,080
staff brought that to us. we council can
do whatever we want, but I was staring

1048
01:30:08,239 --> 01:30:15,280
straight into that camera and I'm saying
we're looking at a pretty substantial uh

1049
01:30:12,159 --> 01:30:20,719
levy increase in 2027
and here we are with staff recommending

1050
01:30:18,560 --> 01:30:24,239
that we not go over budget on this and
push it to next year. For those who are

1051
01:30:22,320 --> 01:30:29,600
concerned that it could be more money
next year, I chaired operations in 2015.

1052
01:30:27,199 --> 01:30:34,639
2015 I think we paved about an extra six
kilometers or probably somewhere on the

1053
01:30:31,520 --> 01:30:39,840
order of 18 to 20% more kilometers than
we had budgeted because oil had

1054
01:30:36,639 --> 01:30:44,560
declined. Ultimately it is imprecise
ratio though there is a connection

1055
01:30:42,639 --> 01:30:50,320
between the AC index and the price of
oil. There is a one ratio on the fuel

1056
01:30:47,520 --> 01:30:56,000
search charge and what fuel is. And in
the outreach uh that I had from uh the

1057
01:30:53,040 --> 01:31:00,639
low bidder uh what I suggested is in
2015 there were structural issues that

1058
01:30:58,719 --> 01:31:08,159
were driving and depressing the price of
a barrel of oil. It's entirely man-made

1059
01:31:04,560 --> 01:31:11,679
today. It could end tomorrow.
As far as the president of the United

1060
01:31:09,440 --> 01:31:17,040
States is concerned, it's ended 10 times
already. It'll probably end three times

1061
01:31:14,239 --> 01:31:23,760
this week before it's up.
So I would say that if that in fact it

1062
01:31:20,320 --> 01:31:28,800
is somewhat rolling the dice to push
this project to 2027

1063
01:31:27,280 --> 01:31:32,480
keeping in mind that we have a margin of
$600,000 from what we thought it would

1064
01:31:30,639 --> 01:31:37,679
cost.
But there is the least risk. Uh it is

1065
01:31:35,760 --> 01:31:43,040
said I think that the blackjack table
favors the house the least uh at the

1066
01:31:40,080 --> 01:31:47,360
casinos. This is the blackjack table. uh
there are some pretty substantial odds

1067
01:31:45,338 --> 01:31:51,360
[snorts] uh that this might uh might
come in cheaper next year as far as our

1068
01:31:48,880 --> 01:31:54,719
capacity to councelor Emo's comments
this is a done deal like unless we're

1069
01:31:53,040 --> 01:32:00,320
changing the scope all of the
preliminary work is done uh last comment

1070
01:31:58,159 --> 01:32:05,760
and again to correct the record uh when
councelor Mayville had suggested that

1071
01:32:01,840 --> 01:32:10,960
the the um Thomas the 125,000 that's a
whole separate line item the very top

1072
01:32:07,440 --> 01:32:14,960
line is on page 359 of the agenda report
it clearly shows that The budget for the

1073
01:32:12,880 --> 01:32:22,239
construction of this was just under 2.3
million. The bid was just under 2.9.

1074
01:32:19,199 --> 01:32:26,239
That can't be changed. It's 610,000
on the total project. A couple of things

1075
01:32:24,560 --> 01:32:29,520
or one thing that certainly mitigated
against it as is common practice.

1076
01:32:28,480 --> 01:32:34,159
Everybody in the room I think
understands when we are tendering these

1077
01:32:31,360 --> 01:32:41,920
we have a 10% contingency. So on top of
the the um the uh uh initial budget,

1078
01:32:38,320 --> 01:32:47,520
there was 10% of that contingency,
we lower that to 5%. So we've actually

1079
01:32:44,560 --> 01:32:51,679
diminished the overage on this by
$83,000

1080
01:32:49,199 --> 01:32:57,040
by changing it from 10 to 5. Otherwise,
we're up at about a $750,000

1081
01:32:54,880 --> 01:33:02,400
overage on this.
So all of these things are still the

1082
01:32:59,920 --> 01:33:07,520
compelling thing that it might cost us
more next year with respect to monies

1083
01:33:05,760 --> 01:33:12,159
that may be available this year. How
much of that is actually deferred work

1084
01:33:09,679 --> 01:33:16,000
like carryover work? We're not saving
money. We're just not spending it,

1085
01:33:14,400 --> 01:33:20,080
right? We're going to we're going to fix
the the deck uh surrounding the house

1086
01:33:18,639 --> 01:33:25,600
even though the roof's been leaking for
3 years because because uh we just don't

1087
01:33:24,320 --> 01:33:30,719
have the money for it this year. We're
not saving that money. It's allocated.

1088
01:33:28,239 --> 01:33:34,800
If we spend that money that we are
saving, then we're going to have to tax

1089
01:33:33,199 --> 01:33:39,920
for it again next year. We will have
spent the money for projects that we

1090
01:33:36,800 --> 01:33:46,480
have funded. Uh my my colleague to my
right here has two roads in Deep River

1091
01:33:42,400 --> 01:33:52,560
uh that are funded right now. Um so
that's where we're saving the money.

1092
01:33:49,679 --> 01:33:59,520
almost every project, every road project
on this year's uh roster is over budget.

1093
01:33:56,960 --> 01:34:06,960
The proponent uh the actual low bidder
on this uh has uh was the successful uh

1094
01:34:03,679 --> 01:34:11,199
bidder on seven of the capital projects.
Across those seven capital projects, it

1095
01:34:09,199 --> 01:34:14,960
was just under 400,000. All of them are
over budget and we still carried forward

1096
01:34:12,960 --> 01:34:19,840
with them.
if and and and I think it was something

1097
01:34:16,719 --> 01:34:26,320
on the order of about 5% was our total
overage on those seven. If in fact Round

1098
01:34:23,120 --> 01:34:33,120
Lake goes forward, it will now be eight.
But the overage goes from 5% to 10%.

1099
01:34:30,080 --> 01:34:38,960
That's a pretty substantial jump. So I
don't have that crystal ball either, but

1100
01:34:35,920 --> 01:34:44,239
I do know that this is substantially
over. And

1101
01:34:41,840 --> 01:34:47,840
what is the risk of pushing it? Yeah,
the risk is not that it's going to cost

1102
01:34:45,840 --> 01:34:51,040
the same thing. That's no risk. We'd
spend the same next year as we would

1103
01:34:49,199 --> 01:34:56,800
spend this year. The risk is that it
might be more.

1104
01:34:53,520 --> 01:35:04,159
But I have I have uh some certainty that
there is a value even in establishing

1105
01:35:01,040 --> 01:35:10,080
that we are fiscally responsible in this
room. For all of you rateayers at home,

1106
01:35:07,760 --> 01:35:15,280
uh this is the appropriate decision. I
treat this much like I treat uh replays

1107
01:35:12,880 --> 01:35:20,800
in professional sports. The call on the
field was to defer this. There'd better

1108
01:35:17,840 --> 01:35:24,560
be some compelling evidence [snorts]
uh to suggest that we change our minds

1109
01:35:22,960 --> 01:35:27,440
from that and I have heard none in the
room.

1110
01:35:25,679 --> 01:35:31,520
» Okay. Thank you. Uh member from Greater
Madawaska, please.

1111
01:35:29,120 --> 01:35:37,199
» Thank you. And I'll be quick. Warden, uh
to Mr. Perkins, um just wondering, do we

1112
01:35:34,719 --> 01:35:44,000
have a vehicle count per day that uses
this road? Secondly, do we know what is

1113
01:35:41,120 --> 01:35:50,320
the uh average type of vehicles, whether
it be large commercial um vehic um

1114
01:35:47,679 --> 01:35:54,239
motorcycle, regular cars, whatever. And
then I'm just going to go one further.

1115
01:35:52,080 --> 01:35:58,960
Have we received complaints from the
residents about accidents or or or

1116
01:35:57,440 --> 01:36:03,360
damage to their vehicles on these
things? I'm just going back to safety

1117
01:36:00,639 --> 01:36:06,639
issue again.
>> Uh thank you. And through you wouldn't

1118
01:36:04,880 --> 01:36:10,480
take me some time to compile that, but
no. Uh we haven't had any we haven't I

1119
01:36:08,800 --> 01:36:15,840
have not heard any direct complaints on
that road for for you know for that

1120
01:36:13,360 --> 01:36:18,480
situation but uh but as for the average
daily traffic numbers and that'll take

1121
01:36:17,199 --> 01:36:23,520
me a little while to get that put
together for you.

1122
01:36:21,199 --> 01:36:27,600
» Okay. Uh member from Madawaska Valley
please.

1123
01:36:24,320 --> 01:36:32,719
» Yes. Uh Warden I just want to be on
record here. Um I'm not a fan of

1124
01:36:29,840 --> 01:36:39,679
deferring any projects. I think we got
uh very competitive uh bids and local

1125
01:36:36,560 --> 01:36:43,840
businesses and uh I really like I said
you you don't win with deferring any

1126
01:36:41,840 --> 01:36:47,040
project as far as I'm concerned.
>> Thank you.

1127
01:36:45,040 --> 01:36:50,480
» Thank you. Is there anything member from
Renfruit please?

1128
01:36:48,320 --> 01:36:55,840
» Yeah I just uh we've talked about this a
lot. So just in terms of should this

1129
01:36:53,440 --> 01:37:01,360
motion be defeated
then is there the opportunity to make a

1130
01:36:58,320 --> 01:37:04,159
motion for this project to go forward or
does that have to go back to committee

1131
01:37:02,719 --> 01:37:07,440
or what's the process? I want to make
sure understand procedurally and I think

1132
01:37:06,080 --> 01:37:09,760
everybody else may need to understand
that.

1133
01:37:08,159 --> 01:37:12,560
» I think through you and I think our
staff understands if this motion is

1134
01:37:11,119 --> 01:37:18,560
defeated then that means that you've
accepted the the the lower bid will be

1135
01:37:14,560 --> 01:37:26,560
accepted and uh it will go ahead. I mean
but but the the issue now is that we

1136
01:37:22,000 --> 01:37:31,679
have um we would have brought this to
committee uh and identified how this is

1137
01:37:29,600 --> 01:37:34,560
going to be paid for. This goes beyond
delegated authority as it's outside of

1138
01:37:33,360 --> 01:37:40,480
budget.
>> Uh wait yeah 20 28.66%

1139
01:37:38,239 --> 01:37:47,920
or whatever you referenced earlier uh
88. Um the understanding is that the the

1140
01:37:43,840 --> 01:37:53,840
the project would go ahead. Um
we would have to seek a a a resolution

1141
01:37:51,487 --> 01:37:59,040
[gasps] for uh from council. Then it
would be it would then direct staff to

1142
01:37:55,760 --> 01:38:03,119
to accept the lowest tender.
Um,

1143
01:38:01,600 --> 01:38:06,800
yeah, I'm just trying to find out what
that resolution would be, but would be

1144
01:38:04,800 --> 01:38:12,960
to accept the the the quotation or the
the RFP response from BEI incorporated

1145
01:38:09,679 --> 01:38:15,520
and that funds be taken from
I mean typically we won't even talk

1146
01:38:14,480 --> 01:38:18,320
about where the funds would be taken
from. We we determine that at the end of

1147
01:38:17,040 --> 01:38:21,600
the year when we determine if there's a
surplus or not. It's just that that

1148
01:38:19,679 --> 01:38:26,880
council resolution is that you accept
the lowest bid.

1149
01:38:23,840 --> 01:38:30,480
» Thank you. A member from Laurentinian
Lurentin Hills, sorry.

1150
01:38:29,119 --> 01:38:34,800
Sorry, I got all
>> Thank you, [clears throat] Warden. Um, I

1151
01:38:32,159 --> 01:38:38,960
can't remember. Are we able to move up
another project? Should this be

1152
01:38:36,400 --> 01:38:42,960
deferred? Are we able to move up an any
other project that was not on the

1153
01:38:40,960 --> 01:38:45,040
original list?
Yeah,

1154
01:38:43,520 --> 01:38:48,639
» that sorry that was in the resolution
that was that we would we would move

1155
01:38:47,040 --> 01:38:53,040
forward sorry through your word is that
the resolution states that we don't do

1156
01:38:50,560 --> 01:38:58,880
this and then we would identify other
microservicing um jobs that were due to

1157
01:38:56,159 --> 01:39:03,920
be completed in 2027. Microsurfacing is
easy doesn't it's easy. Yeah, I say that

1158
01:39:01,119 --> 01:39:07,520
cuz I don't do it. Uh microservicing is
a project that doesn't require

1159
01:39:05,440 --> 01:39:11,119
designing, right? microservicing can
just be tendered and and the the

1160
01:39:09,679 --> 01:39:14,639
proponent would go out and do that if
they should win. Uh and it doesn't

1161
01:39:13,040 --> 01:39:21,119
require design work. This because of
design work requires planning to do

1162
01:39:16,480 --> 01:39:24,719
that. So uh a 2027 project of similar or
equal value to to some amount and that

1163
01:39:23,360 --> 01:39:29,760
report would come back to you in two
weeks directly to council on what

1164
01:39:26,880 --> 01:39:34,560
projects would be in the microservicing
world be brought forward um that would

1165
01:39:32,400 --> 01:39:39,360
be essentially come out of next year's
budget. Right? So there would be some

1166
01:39:36,880 --> 01:39:42,960
room to accept this project next year if
those projects move into this year.

1167
01:39:41,760 --> 01:39:49,119
» What he said.
>> So to be clear, we are not next year. We

1168
01:39:46,639 --> 01:39:53,440
do not have to again bump another
project should we defer this because

1169
01:39:51,280 --> 01:39:57,119
some of the work scheduled for next year
is actually going to be done this year.

1170
01:39:56,594 --> 01:40:00,800
[clears throat]
>> So sorry, you're still over budget,

1171
01:39:58,960 --> 01:40:04,080
right? If Well, you're going to retender
this project, right? You're probably

1172
01:40:02,239 --> 01:40:09,920
you'll likely resculpt this project.
retender it and there may be again

1173
01:40:07,360 --> 01:40:13,600
crystal balling it you you run the risk
of being overbudget or on budget or

1174
01:40:12,000 --> 01:40:16,880
under budget right that's the risk you
take I think the reference was made of

1175
01:40:15,280 --> 01:40:22,480
rolling the dice and that that is
definitely the case

1176
01:40:19,440 --> 01:40:27,600
» so I've still got a lot of hands up
we've been at this a long time and I see

1177
01:40:24,800 --> 01:40:32,480
some people that want to take a break so
would you like to take a break now and

1178
01:40:29,600 --> 01:40:35,679
come back or do you want I'm getting
finish this fine

1179
01:40:34,000 --> 01:40:42,080
Uh I've got the member from Renfruit and
the member from Abston Bramley.

1180
01:40:39,040 --> 01:40:46,480
» And I you know I apologize for hammering
on this but what is do we have a sense

1181
01:40:44,400 --> 01:40:52,000
of what the remedial when we talk about
the um the interimm works ashalt padding

1182
01:40:50,000 --> 01:40:56,880
guard rail repair repair and
replacement. Do we have an an idea what

1183
01:40:55,280 --> 01:41:02,880
that cost is that's going to be pulled
out of operations for this year?

1184
01:41:00,000 --> 01:41:06,800
» Mr. Perkins. Thank you, Warden. And
through you, uh, no, we don't have it

1185
01:41:04,320 --> 01:41:14,239
because we've not we don't know what the
resolution is going to be here today, so

1186
01:41:08,639 --> 01:41:18,800
we haven't done an actual estimate.
>> Member for Adam Bramley.

1187
01:41:16,400 --> 01:41:23,199
» A couple of things. First off, I think
uh, correct me if I'm wrong, councelor

1188
01:41:20,480 --> 01:41:27,760
Gardini. I think what I think it was
inferred uh, that it was this road. I

1189
01:41:26,080 --> 01:41:31,360
think what councelor Gardini was talking
about is what we desri discussed uh when

1190
01:41:29,760 --> 01:41:37,679
we when we deferred the deep river
projects. Could we in fact then

1191
01:41:34,480 --> 01:41:40,719
resurrect the Palmer road project uh
that there would be an alternative road

1192
01:41:39,360 --> 01:41:44,880
perhaps where we could spend these
monies and advance a project from the

1193
01:41:42,719 --> 01:41:50,560
future amp into this year. Perhaps I am
wrong. Uh I am getting the nod that is

1194
01:41:47,600 --> 01:41:55,440
so I'm presuming that that we're in June
now. Uh, Palmer Road I think was the

1195
01:41:53,360 --> 01:42:00,400
only one that was relatively shovel
ready and I don't think there's anything

1196
01:41:56,800 --> 01:42:05,679
else on the roster on that. Uh the other
the the main comment that I want that I

1197
01:42:02,719 --> 01:42:10,960
put my hand up for though was in in all
previous uh tenders where they've been

1198
01:42:08,239 --> 01:42:15,520
over budget and on most of the road
works they have been there is has been a

1199
01:42:14,080 --> 01:42:20,000
comment attached with each of them
saying that staff are confident the

1200
01:42:17,119 --> 01:42:26,719
savings in in other areas can pay for
these. Staff are now saying we do not

1201
01:42:23,280 --> 01:42:32,400
believe that. So I don't think I I do
think that we would have to allocate

1202
01:42:29,199 --> 01:42:40,239
that that uh where the funds would come
from because if in fact it was [snorts]

1203
01:42:36,639 --> 01:42:46,800
it was the the fuel search charge and AC
index that boosted Round Lake

1204
01:42:44,480 --> 01:42:50,880
then it's going to boost all of the
other projects cuz they're contained

1205
01:42:48,639 --> 01:42:54,159
within what they bid on was an AC index
of this what they're what ultimately

1206
01:42:52,320 --> 01:42:58,400
they will be paid for is what the AC
index index is I assume at the time that

1207
01:42:55,840 --> 01:43:03,760
the ashalt is put down.
So I do not believe that there are

1208
01:43:01,520 --> 01:43:09,040
monies sufficient in our capital budget
to pay for this overage. And I think

1209
01:43:05,840 --> 01:43:15,280
that uh if in fact the resolution is
defeated to defer this then it does

1210
01:43:11,920 --> 01:43:20,480
return to that in fact then we would go
forward with this but then the component

1211
01:43:17,520 --> 01:43:26,560
of that is where will we fund it because
this is unfunded and we need to do that

1212
01:43:24,000 --> 01:43:31,360
because otherwise we're lame duck. I
expect that this would be done before

1213
01:43:28,080 --> 01:43:35,840
nomination day anyway, but that looms in
2026 where it wouldn't loom in other

1214
01:43:33,360 --> 01:43:41,920
years as well. I I would suggest that we
do uh need to identify where the funds

1215
01:43:38,880 --> 01:43:47,040
would be drawn from.
Okay,

1216
01:43:44,000 --> 01:43:50,480
with that
anything member from Renfruit?

1217
01:43:48,880 --> 01:43:54,480
» I think we probably need a recorded
vote, please.

1218
01:43:52,000 --> 01:43:57,679
» Thank you.
>> Oh, Mr. Perkins.

1219
01:43:55,840 --> 01:44:04,159
» Yeah, my apologies. The average daily
traffic on County Road 58 is 2,431 cars

1220
01:44:01,840 --> 01:44:07,280
per day. Yeah. Unfortunately, I can't
tell you which, but but as you know, it

1221
01:44:05,760 --> 01:44:10,679
is a major hauling route for for our
logging companies.

1222
01:44:12,239 --> 01:44:17,600
» Pardon me.
>> Four trips are Gwen and I

1223
01:44:14,719 --> 01:44:23,119
» Oh, yeah. Yeah. Four of those trips are
Gwen and Craig coming from the bay. A

1224
01:44:21,440 --> 01:44:26,000
member from Gil, Lou Hagerty, and
Richards.

1225
01:44:24,800 --> 01:44:32,000
Well, thank you for all the
conversation. This has been really

1226
01:44:28,080 --> 01:44:37,119
enlightening. Um, if
let's hope or whatever this gets

1227
01:44:33,760 --> 01:44:44,159
deferred. Uh, would
we basically have a budget amount of

1228
01:44:39,760 --> 01:44:50,400
2600 $2.6 $6 million and whatever the
amount is that we're going to have to re

1229
01:44:46,159 --> 01:44:53,520
put repairs back into that road
um

1230
01:44:51,920 --> 01:45:00,320
that will still have to be repaired the
following year if it gets moved to the

1231
01:44:55,840 --> 01:45:06,320
following year. Having said that, so we
have a bucket of $2.6 million.

1232
01:45:03,600 --> 01:45:13,199
Is there a possibility
that the scope of the project could be

1233
01:45:08,960 --> 01:45:18,000
changed to do per se half the road or an
just a section of the road just like the

1234
01:45:15,440 --> 01:45:24,080
first part of the project was that was
done 2.52 is that a possibility as

1235
01:45:21,040 --> 01:45:27,360
opposed to just no it's not being done
this year.

1236
01:45:24,719 --> 01:45:31,360
» Okay. So number one the repairs to the
road once again that Mr. Perkins said

1237
01:45:29,600 --> 01:45:38,400
are being taken out of a different
budget. The budget for this will be the

1238
01:45:34,639 --> 01:45:43,600
budget for next year. The second uh
question which is what the member from

1239
01:45:40,239 --> 01:45:49,080
Renfruit asked is can we change the
scope? We can but we would have to

1240
01:45:46,080 --> 01:45:49,080
retender.

1241
01:45:53,280 --> 01:46:01,960
Okay. Now are we ready with the
recorded? Oh, they're ready. All right.

1242
01:45:57,440 --> 01:46:01,960
Would the clerk please call the vote?

1243
01:46:03,760 --> 01:46:10,000
Member from Laurentian Hills.
>> Just for clarification, we are voting

1244
01:46:08,080 --> 01:46:13,920
whether we are still in favor of
deferring this.

1245
01:46:11,840 --> 01:46:17,800
» That is correct. Thank you for doing
that. I should have done that.

1246
01:46:18,560 --> 01:46:26,400
» Councelor Emo.
>> Uh I'm opposed.

1247
01:46:24,080 --> 01:46:33,639
» Councelor Gardini
>> in favor.

1248
01:46:28,560 --> 01:46:33,639
Councelor Grills in favor.

1249
01:46:35,520 --> 01:46:40,920
» Councelor Lynch.
>> Opposed.

1250
01:46:41,040 --> 01:46:46,520
» Councelor Mayville
>> opposed.

1251
01:46:47,199 --> 01:46:52,119
» Warden Murphy
>> in favor.

1252
01:46:52,639 --> 01:46:58,679
» Councelor Nicholson
>> in favor.

1253
01:46:59,360 --> 01:47:05,119
Councelor Service
>> in favor.

1254
01:47:03,520 --> 01:47:08,119
» Councelor Shoulist
>> opposed.

1255
01:47:12,159 --> 01:47:17,960
Councelor Watt
>> in favor.

1256
01:47:18,639 --> 01:47:23,000
» Counselor where
>> opposed.

1257
01:47:23,679 --> 01:47:26,679
Councelor

1258
01:47:29,280 --> 01:47:35,520
Bros
>> in favor.

1259
01:47:34,000 --> 01:47:38,960
» Councelor Doncaster
>> in favor.

1260
01:47:37,760 --> 01:47:42,199
» And councelor Donahghue
>> in favor.

1261
01:47:45,840 --> 01:47:56,560
The motion passes at 118 votes to 72.
>> Thank you for that. Uh, so it is 11:12

1262
01:47:54,560 --> 01:48:01,560
a.m. I would suggest that we be back in
our seats at 11:25, Peace.

1263
02:01:41,199 --> 02:01:47,920
Welcome back everyone. Uh there are no
consent items. Uh and now I'm going to

1264
02:01:45,840 --> 02:01:51,040
turn this over to Mr. Belmore with his
staff report.

1265
02:01:49,679 --> 02:01:54,560
» Thank you madam morning and good morning
county council. The recommendation this

1266
02:01:53,040 --> 02:01:58,159
morning is that county council approve
the ratification and adoption of

1267
02:01:56,080 --> 02:02:01,760
employment bylaw number three concerning
the collective agreement with the

1268
02:01:59,199 --> 02:02:06,480
Ontario Nurses Association ONA and its
local 049 county of Renfruit Bonnes

1269
02:02:04,320 --> 02:02:12,320
Manor and Mirmishi Lodge for a 2-year
contract term effective from April 1223

1270
02:02:09,119 --> 02:02:16,239
to March 31, 2022 and that bylaw number
128-21 be repealed.

1271
02:02:14,880 --> 02:02:19,119
» Thank you. May I have a mover and
secondary to get it on the floor,

1272
02:02:17,440 --> 02:02:23,440
please? Moved by the member from Greater
Metawaska, second by the member from

1273
02:02:20,639 --> 02:02:27,760
Renfruit. Background discussion.
>> Thank you. And as uh the background

1274
02:02:25,119 --> 02:02:32,560
indicates here, uh council uh previously
authorized us to enter into negotiations

1275
02:02:30,320 --> 02:02:36,239
to prevent going to interest arbitration
based on advice from uh legal counsel

1276
02:02:34,560 --> 02:02:40,960
and other arbitrated settlements that
had been reached. And we were able to

1277
02:02:38,239 --> 02:02:44,080
get a 2-year deal with ONA. uh they you
know they were happy that we were

1278
02:02:42,239 --> 02:02:47,599
looking for a 4-year deal originally but
they have other asks other than just the

1279
02:02:45,920 --> 02:02:51,119
monetary items supposedly to come for
that 2-year period. So actually as part

1280
02:02:49,520 --> 02:02:54,800
of the minutes of settlement for this
negotiation we've agreed to already

1281
02:02:53,199 --> 02:03:00,719
enter right into the next round of
negotiations. So we are continuing

1282
02:02:57,040 --> 02:03:06,880
negotiations for the fact we're expired
already for this ratification. Um,

1283
02:03:05,119 --> 02:03:11,920
I think it covers everything in the
background that we we met the directives

1284
02:03:09,280 --> 02:03:16,320
set by council which were uh to match
hospital central and uh we'll get this

1285
02:03:14,639 --> 02:03:18,800
in place and keep bargaining and bring
you back an update in the near future

1286
02:03:18,000 --> 02:03:22,880
I'm sure.
>> Thank you. Comments, questions,

1287
02:03:21,040 --> 02:03:29,360
concerns?
Seeing none, all in favor? Thank you,

1288
02:03:25,599 --> 02:03:33,440
councel. Um, and Gwen, do you want me
just to read this resolution? Yeah. Uh,

1289
02:03:31,840 --> 02:03:37,280
so I have a resolution that council
approve amending the committee structure

1290
02:03:35,119 --> 02:03:41,040
bylaw 36-26
to reflect the name change of the

1291
02:03:38,880 --> 02:03:45,360
Renfruit County Forest Sector Committee
and that bylaw 36-26

1292
02:03:43,679 --> 02:03:48,880
be repealed. May I have a mover and
secondary please? Moved by the member

1293
02:03:47,040 --> 02:03:53,440
from North Wilburfor, second by the
member from Headclair Mariah.

1294
02:03:50,639 --> 02:03:59,840
Discussion. It is just a housekeeping
item. All in favor? Thank you councel.

1295
02:03:56,639 --> 02:04:04,080
We have no close session. Uh we have no
reports from external boards. We have no

1296
02:04:01,920 --> 02:04:08,960
notices of motions. We have no written
motions. Do we have any announcements?

1297
02:04:07,040 --> 02:04:12,639
Member from Gilu Hagerty and Richards,
please.

1298
02:04:09,520 --> 02:04:16,960
» Thank you, chair. Um I passed out a
bunch of documents prior to the meeting

1299
02:04:14,880 --> 02:04:21,119
and uh summertime events that are
happening Kill Hagerty Richards this

1300
02:04:19,360 --> 02:04:23,440
this summer. So hopefully we'll see you
there.

1301
02:04:21,679 --> 02:04:26,480
» Lovely. Thank you. Member from Greater
Madawaska.

1302
02:04:24,480 --> 02:04:31,920
» Yeah, just quickly through you warden.
Uh, I just want to say we had our

1303
02:04:28,560 --> 02:04:39,040
guitars and gasoline uh concert out in
Calabogi this weekend and the rain did

1304
02:04:35,440 --> 02:04:45,040
not deter anyone. However, I do want to
point out something that uh that I

1305
02:04:41,840 --> 02:04:51,920
noticed that happened there. We had a
lightning strike about a kilometer away

1306
02:04:48,480 --> 02:05:00,080
and there was an orders order put out to
evacuate by Chief Nolan's crew and

1307
02:04:57,040 --> 02:05:05,599
this the staff the volunteers the staff
and all of the people that were

1308
02:05:01,920 --> 02:05:11,040
attending it was it was they just flowed
out. Everything flew they flowed out to

1309
02:05:08,159 --> 02:05:16,639
their cars. They they took shelter quick
and a lot of that had to do with our

1310
02:05:13,679 --> 02:05:22,639
paramedics. Our paramedics had drones in
the air with speakers

1311
02:05:19,760 --> 02:05:26,719
advising people that there is a hazard
and that they need to seek shelter

1312
02:05:25,119 --> 02:05:34,560
immediately
and the use of those drones and the

1313
02:05:30,960 --> 02:05:39,360
volunteer and the organizers uh
Tracy and Jay who were running it and

1314
02:05:37,040 --> 02:05:44,400
I'll shout out to them. They had their
volunteers get everybody out of there

1315
02:05:41,679 --> 02:05:49,040
and he I think Chief Nolan could attest
that I've I've I was a police officer

1316
02:05:47,199 --> 02:05:53,119
and I went I a lot of concerts and a lot
of things emptied out. This flowed so

1317
02:05:51,679 --> 02:05:57,119
well and I I want to thank the
paramedics for those drones that I did

1318
02:05:55,280 --> 02:06:02,000
not know had speakers that were that
loud, but people even that were partying

1319
02:06:00,239 --> 02:06:05,280
and they could hear it. So, thank you
Chief Nolan and the paramedics and

1320
02:06:03,520 --> 02:06:09,199
Sierra team for being there.
>> How lovely of you to share that with us.

1321
02:06:07,280 --> 02:06:11,360
It's sort of the modernday air raid
siren

1322
02:06:10,400 --> 02:06:17,280
» right
>> through drones. Thank you, Chief Nolan

1323
02:06:13,599 --> 02:06:22,560
and to all of your crew. That's
really neat story. Uh do we have any

1324
02:06:19,840 --> 02:06:25,679
other announcements? Member from Pedawa,
please.

1325
02:06:23,520 --> 02:06:29,280
» Thank you, Warden. Uh civic center days
in Pedawa take place this weekend.

1326
02:06:27,520 --> 02:06:33,920
There's a craft beer festival on
Saturday and on Friday the Pedawa Sports

1327
02:06:32,079 --> 02:06:40,880
and Entertainment Hall of Fame has their
2026 induction ceremony. Allison Aman, a

1328
02:06:38,000 --> 02:06:45,760
Commonwealth game swimmer, Hec Clue,
harness driver and marathoner

1329
02:06:42,960 --> 02:06:50,560
extraordinaire. Glenn Douglas, a former
CFL player, and the legendary

1330
02:06:48,239 --> 02:06:56,159
entertainer Tom Green. Tickets are only
$5. Food is served. Live entertainment,

1331
02:06:53,360 --> 02:06:59,360
fun for the whole family.
>> Thank you. There's actually a write up

1332
02:06:57,599 --> 02:07:03,199
about all three of them and the leader
today. Uh, anything any other

1333
02:07:01,599 --> 02:07:09,280
announcements?
uh member from Deep River.

1334
02:07:06,560 --> 02:07:15,360
» Uh thank you Warden. Um
not really an announcement but not a

1335
02:07:11,119 --> 02:07:23,280
report but uh um just I think everybody
knows I was at the FCM uh annual

1336
02:07:18,880 --> 02:07:28,560
conference uh last week. Um I just
wanted to point out that um councelor

1337
02:07:26,480 --> 02:07:34,159
Tim Tierney from Ottawa is now the
president of FCM.

1338
02:07:31,040 --> 02:07:40,480
Um Tim's been involved with FCM for
probably 15 years or so. Um

1339
02:07:38,239 --> 02:07:46,639
so that was that. I will put together a
report, a written report uh for my

1340
02:07:43,520 --> 02:07:51,599
colleagues. Um one I just wanted to
point out one thing. I did um at the

1341
02:07:49,679 --> 02:07:58,079
opening of the uh conference, there was
an indigenous market that was set up and

1342
02:07:54,239 --> 02:08:05,040
I was able to purchase a um a wood
carving of a of a an arrow head, but

1343
02:08:02,800 --> 02:08:09,280
inside the arrow head is engraved a
bear's face. It is the coolest thing.

1344
02:08:07,599 --> 02:08:14,800
I'll bring it I well, I have a picture,
but I'll bring it in and show everybody.

1345
02:08:11,119 --> 02:08:20,320
It's just as soon as I saw it. Um I have
seven or eight um artist drawings of

1346
02:08:17,679 --> 02:08:24,560
bears in my house. So when I saw this
thing I had to buy it. But one of the

1347
02:08:22,159 --> 02:08:31,840
things I noticed in at at uh at the
conference um and in Edmonton proper is

1348
02:08:29,119 --> 02:08:38,960
um the sign and and it's it's due to
probably the percentage of of um the

1349
02:08:36,079 --> 02:08:45,599
percentage of the general population
that is indigenous. But um everything

1350
02:08:42,239 --> 02:08:50,560
that happens, every step you take uh
whether it was at the conference or it's

1351
02:08:47,199 --> 02:08:57,440
in the city has an indigenous component
to it. It's just it's

1352
02:08:53,840 --> 02:09:04,880
indigenous culture is part of
culture. That's what it is. [snorts] And

1353
02:09:00,480 --> 02:09:08,719
it doesn't matter what you do. Um,
and that's what it's something that I

1354
02:09:06,560 --> 02:09:15,599
found completely
um different than here. Um, and I I say

1355
02:09:13,280 --> 02:09:21,599
I I do believe it's it's because of the
the percentage of the population. Um,

1356
02:09:19,119 --> 02:09:26,639
but it was um
um it was really nice to see it and and

1357
02:09:24,880 --> 02:09:31,280
it like I said, it didn't matter doesn't
matter what you do, there's something

1358
02:09:28,639 --> 02:09:36,880
indigenous about it in Edmonton. So
anyway, I'll leave it at that for now.

1359
02:09:33,440 --> 02:09:40,719
» Thank you for sharing that. Uh any other
announcements?

1360
02:09:38,639 --> 02:09:45,119
Uh don't forget we're having our drone
show on Canada Day as opposed to

1361
02:09:42,480 --> 02:09:48,800
fireworks if anybody wants to come. Oh,
member from Deep River.

1362
02:09:46,639 --> 02:09:52,719
» Your drone show is not the first drone
show in Redford County because Deep

1363
02:09:50,639 --> 02:09:58,320
River had one two years ago
>> and I confirmed with your mayor, not on

1364
02:09:55,520 --> 02:10:02,719
Canada Day. We're the first Canada Day
drone show. I Oh, I I confirmed because

1365
02:10:01,760 --> 02:10:06,434
I thought maybe
>> kids.

1366
02:10:04,414 --> 02:10:06,434
[laughter]

1367
02:10:07,040 --> 02:10:14,320
Mom and dad, don't fight.
>> All right. Uh, is there any new

1368
02:10:12,719 --> 02:10:19,679
business?
Seeing none, I have a resolution that

1369
02:10:17,199 --> 02:10:22,400
bylaws listed be deemed read three times
and passed. May I have a mover and

1370
02:10:20,880 --> 02:10:26,800
seconder, please? Moved by the member
from Arm Prior, second by the member

1371
02:10:23,760 --> 02:10:30,719
from Pedawa. All in favor?
And I have a bylaw to confirm the

1372
02:10:29,360 --> 02:10:34,679
proceedings of the council of the county
of Renfruit at the meeting hel-6

1373
02:10:35,119 --> 02:10:41,520
being a bylaw to confirm the proceedings
of the council of the county of Renfruit

1374
02:10:38,639 --> 02:10:46,079
at the meeting held on June 10th, 2026
be now deemed read three times and

1375
02:10:44,480 --> 02:10:49,599
passed. May I have a mover and second
moved by the member from Kilu Hagerty

1376
02:10:47,840 --> 02:10:55,360
and Richards, seconded by the member
from Greater Madawaska. All in favor and

1377
02:10:53,119 --> 02:11:00,880
a resolution that county council adjourn
at 11:35 a.m. May I have a mover and

1378
02:10:58,800 --> 02:11:04,480
seconder?
Moved by the member from Laurentian

1379
02:11:02,719 --> 02:11:10,320
Hills, second by the member from
Whitewater. All in favor. Thank you,

1380
02:11:07,760 --> 02:11:14,599
councel. And we will begin health
committee in five minutes.

1381
02:16:58,719 --> 02:17:04,960
Uh thank you everyone for your patience.
Uh we are going to reconvene uh as the

1382
02:17:03,840 --> 02:17:09,519
health committee. I'm calling the
meeting to order. It is 11:41.

1383
02:17:07,439 --> 02:17:12,719
Uh I would invite first Miss Van
Starkenberg. Has the role been called

1384
02:17:11,519 --> 02:17:16,240
please?
>> Yes. Thank you chair. We have quorum.

1385
02:17:14,399 --> 02:17:20,000
» Outstanding. Thank you. Uh, I would
invite disclosure of pecuniary interest

1386
02:17:18,319 --> 02:17:24,719
and if there is any, the general nature
thereof, please.

1387
02:17:22,960 --> 02:17:29,120
Uh, the chair recognizes none. With
that, I'd seek a motion to adopt the

1388
02:17:26,880 --> 02:17:34,240
minutes of the health committee meeting
held May 13th, 2026, please. Uh,

1389
02:17:32,319 --> 02:17:39,719
councelor Bros. seconded by councelor
Pcell. Any errors or omissions?

1390
02:17:40,000 --> 02:17:48,960
All in favor? Those are carried. Uh, I
would seek a motion that the board of

1391
02:17:45,200 --> 02:17:54,639
health minutes for March 31st, 2026 be
received, please. Uh, councelor Weir,

1392
02:17:51,840 --> 02:17:58,160
seconded by councelor Mayville. Um, we
do have several members of the board of

1393
02:17:56,960 --> 02:18:03,760
health present. If there are any
questions or comments?

1394
02:18:00,960 --> 02:18:09,840
I see there are none. All in favor? That
is carried as well. Um,

1395
02:18:08,000 --> 02:18:14,240
I'll complete this. Uh, there are no
delegations and presentations. There is

1396
02:18:11,920 --> 02:18:18,880
however a change to our agenda this
morning. Uh there is a very

1397
02:18:16,559 --> 02:18:23,200
time-sensitive issue uh that has has
come up that is requiring us uh to move

1398
02:18:20,960 --> 02:18:27,200
into a closed session. And as part of
this closed session, uh Chief Nolan

1399
02:18:25,280 --> 02:18:32,880
actually has a meeting uh that is going
to be conflicting with us in short time

1400
02:18:29,200 --> 02:18:37,840
frame. Uh so I am going to advance the
close session to the front of this

1401
02:18:35,280 --> 02:18:43,439
meeting. Uh whereupon we will recommence
then at item number six. But in order to

1402
02:18:40,960 --> 02:18:47,439
to receive this closed session, which
did come after the uh agenda were

1403
02:18:45,679 --> 02:18:51,200
circulated within that time frame, I'd
now seek a motion to suspend the rules

1404
02:18:49,439 --> 02:18:58,479
procedure moved by councelor Nicholson,
seconded by councelor Watt. Uh all in

1405
02:18:54,240 --> 02:19:04,080
favor that is carried. So with that then
um bear with me. I'm going to have to go

1406
02:19:00,000 --> 02:19:08,439
back to the uh the email then Ms. Van
Stark for the wording here.

1407
02:19:20,080 --> 02:19:24,599
Uh, sorry. Do bear with me.

1408
02:19:28,800 --> 02:19:34,719
» Oh, Lord. Uh, my computer's freezing up
again. Uh, I wonder if someone would be

1409
02:19:32,639 --> 02:19:38,080
so kind as to read. Oh, Miss Van
Starkerberg, if you could read the

1410
02:19:36,399 --> 02:19:43,120
resolution and I will seek a motion
then.

1411
02:19:40,000 --> 02:19:48,000
» Yes. Thank you, chair. That pursuant to
section 2392 of the Municipal Act 2001

1412
02:19:46,559 --> 02:19:53,840
as amended, the health committee move
into a closed session for the following

1413
02:19:50,399 --> 02:19:58,319
reason. I a trade secret or scientific,
technical, commercial, financial or

1414
02:19:55,680 --> 02:20:02,080
labor labor relations information
supplied in confidence to the

1415
02:19:59,760 --> 02:20:07,520
municipality or local board which if
disclosed could reasonably be expected

1416
02:20:04,880 --> 02:20:13,200
to pre prejudice significantly the
compet competitive position or interfere

1417
02:20:10,399 --> 02:20:18,319
significantly with the contractual or
other negotiations of a person, group of

1418
02:20:16,000 --> 02:20:24,359
persons or organization. and it's for
the

1419
02:20:21,040 --> 02:20:24,359
» for the

1420
02:20:24,399 --> 02:20:28,800
paramedic
programs.

1421
02:20:26,880 --> 02:20:32,479
» Okay. Thank you very much. Uh you've
heard the resolution. I'd seek a mover.

1422
02:20:30,399 --> 02:20:41,319
Councelor Lynch, seconded by councelor
Shoulist. Um any question? All in favor?

1423
02:20:37,840 --> 02:20:41,319
We are enclosed.

1424
02:52:34,720 --> 02:52:40,960
Uh thank you everyone for your patience.
Excuse [clears throat] me. Uh we are out

1425
02:52:39,120 --> 02:52:46,640
of closed. However, lunch is here. So we
are going to recess uh until 12:45.

1426
02:52:44,960 --> 02:52:50,800
I just want to remind everyone in this
room and those that may be streaming uh

1427
02:52:48,800 --> 02:52:56,760
we will be picking up business at item
number six on our agenda. That is

1428
02:52:52,479 --> 02:52:56,760
communications. When we return.

1429
03:23:24,800 --> 03:23:30,880
Uh, welcome back everyone. We're just
slightly delayed. It is 12:48. We are

1430
03:23:28,960 --> 03:23:35,920
picking up where we left off. And as
committee will recall, uh, where we left

1431
03:23:32,800 --> 03:23:40,560
off was at item six, communications. Uh,
it is the Ministry of Long-Term Care

1432
03:23:37,840 --> 03:23:43,600
spring bulletin and a co-ayment update.
Uh the recommendation is that the

1433
03:23:42,239 --> 03:23:47,760
communications be received as
information. I would seek a motion

1434
03:23:44,960 --> 03:23:51,120
please. Uh councelor bro seconded by
councelor Weir. Any questions?

1435
03:23:50,301 --> 03:23:57,439
[sighs and gasps]
All in favor? That is carried. Uh moving

1436
03:23:54,640 --> 03:24:03,040
on to consent reports there. And as item
number seven and uh as always we will

1437
03:24:00,080 --> 03:24:08,120
begin uh with Mr. Quaid uh the long-term
care consent report. It can be found on

1438
03:24:04,800 --> 03:24:08,120
page eight.

1439
03:24:08,399 --> 03:24:14,080
Thank you chair. through you to
committee. Uh item number one is just

1440
03:24:12,399 --> 03:24:19,600
the Ministry of Long-Term Care
Inspection Statistics. As you can

1441
03:24:16,960 --> 03:24:27,279
remember, about four months ago, I
brought some numbers from 2024 and 2023.

1442
03:24:25,671 --> 03:24:34,319
[clears throat] Excuse me. These are
releasing uh the 2025 statistics. Uh key

1443
03:24:31,520 --> 03:24:38,399
highlights would be uh just that they
are increasing their frequency which

1444
03:24:37,040 --> 03:24:43,439
we've said here again at health
committee on numerous times. Uh the top

1445
03:24:41,760 --> 03:24:51,680
issues
remain the same this year related to uh

1446
03:24:46,479 --> 03:24:59,120
abuse and uh infection control,
excuse [clears throat] me. And uh the

1447
03:24:54,399 --> 03:25:06,160
monetary uh penalties seem to be issued
more frequently now uh because there is

1448
03:25:02,399 --> 03:25:12,720
no uh voluntary corrective action. It's
either you receive an order or uh you

1449
03:25:08,960 --> 03:25:18,720
are compliant with the act. Uh number
two is the Ministry of Long-Term Care

1450
03:25:16,000 --> 03:25:22,960
Inspection Reports. These reports we
only received because again as you

1451
03:25:20,800 --> 03:25:26,479
remember uh a couple months ago we had
an inspector and there was a bit of an

1452
03:25:24,560 --> 03:25:31,279
issue with the inspector. So there was a
delay in receiving these reports. The

1453
03:25:29,120 --> 03:25:35,680
first one was related to a family member
where we had received some

1454
03:25:33,520 --> 03:25:39,680
documentation.
It was in the moment. It was video

1455
03:25:37,600 --> 03:25:44,720
surveillance and we did not feel it
constituted a uh report of abuse or

1456
03:25:42,800 --> 03:25:49,520
neglect. However, the family reached out
to the ministry who came in and said we

1457
03:25:47,600 --> 03:25:56,000
should have reported it. So, they uh
give us gave us a written notification.

1458
03:25:52,720 --> 03:26:01,760
Uh the second incident uh was related to
a plan of care that hadn't been updated

1459
03:25:59,680 --> 03:26:06,960
uh in a timely manner and then an
infection control issue which uh they

1460
03:26:04,560 --> 03:26:10,960
observed a staff member not wearing
proper PPE to protect themselves when

1461
03:26:09,520 --> 03:26:19,359
they were performing a medical
procedure. And uh on the 28th of April,

1462
03:26:16,800 --> 03:26:25,840
uh there were no findings of
non-compliance. They came in to uh

1463
03:26:23,120 --> 03:26:32,160
interview or investigate an alleged uh
verbal and emotional abuse by a resident

1464
03:26:28,319 --> 03:26:36,880
or from a resident. Uh and during this
time, they also reviewed four of our

1465
03:26:34,560 --> 03:26:42,479
programs as well, and there were no
findings of non-compliance.

1466
03:26:40,000 --> 03:26:48,800
And lastly, this one I think I've
brought up previously. It was related to

1467
03:26:45,439 --> 03:26:54,160
administering a medication to a family
or resident. We allowed a family member

1468
03:26:51,520 --> 03:27:00,160
to administer the medication. However,
when the resident is within the home, uh

1469
03:26:57,920 --> 03:27:06,479
they want us to ensure that the actual
staff is the one who witnesses

1470
03:27:03,279 --> 03:27:12,080
or actually administers the medication.
Uh so unfortunately our staff member had

1471
03:27:09,120 --> 03:27:16,399
given the medication to uh the power of
attorney and they administered the

1472
03:27:14,080 --> 03:27:21,760
medication but they did not stay and
observe the pills going down the

1473
03:27:18,239 --> 03:27:25,600
resident's throat. So therefore uh we uh
got an order which is kind of funny

1474
03:27:24,000 --> 03:27:30,239
because we do send them home with
medications over a weekend in a lunch

1475
03:27:27,840 --> 03:27:36,800
bag and then they come back after the
weekend. So, a little frustrating but uh

1476
03:27:32,960 --> 03:27:42,239
it is a written notification. And then
uh number three lastly is a delegated

1477
03:27:39,920 --> 03:27:48,720
authority and this was uh for our
grounds contract. So we've had uh JWK

1478
03:27:46,239 --> 03:27:55,040
contractors for the past couple of years
and they've been doing an excellent job.

1479
03:27:51,520 --> 03:28:00,319
We did uh have a some bids submitted.
There was a previous contractor who uh

1480
03:27:58,239 --> 03:28:07,200
unfortunately we had to break contract
with in 2021 who had submitted a lower

1481
03:28:04,080 --> 03:28:14,720
bid. Uh however, given the fact we had
to cancel the contract in 2021, we are

1482
03:28:11,040 --> 03:28:21,760
uh requesting to go with the higher bid
even though uh or sorry and that's uh

1483
03:28:18,479 --> 03:28:27,520
under policy GA01
and it is because of the performance

1484
03:28:24,000 --> 03:28:34,160
that they did not meet uh our contract.
So uh it's still within budget and it

1485
03:28:30,319 --> 03:28:36,239
was about an $11,000 difference.
Thanks.

1486
03:28:35,120 --> 03:28:40,000
» Thank you. Excuse [clears throat] me.
Thank you very much, Mr. Quaid. Uh,

1487
03:28:38,000 --> 03:28:45,840
returning to item number one, questions
or comments committee,

1488
03:28:43,200 --> 03:28:51,920
item two,
and finally item three.

1489
03:28:49,680 --> 03:28:55,520
Seeing none, we'll go directly then to
Deputy Chief Gier if you would be so

1490
03:28:53,760 --> 03:29:00,000
kind as to take us through the emergency
services consent report.

1491
03:28:57,520 --> 03:29:06,720
» Thank you, chair, to your committee. Um
item number one EOP communicationary

1492
03:29:03,040 --> 03:29:11,680
assistation uh for life saving. Uh so we
have some member of the county ranch for

1493
03:29:08,160 --> 03:29:17,439
primary services here team Matt Kru Sea
Doyle and Devin Kenan. Uh were recently

1494
03:29:15,520 --> 03:29:23,600
recognized for the AOP commission
station of lifeing acknowledgement. Uh

1495
03:29:20,319 --> 03:29:30,640
this happened in June last year. Uh if
you guys remember uh sever storm in the

1496
03:29:26,800 --> 03:29:36,960
along park uh we responded with uh all
our partner like the provincial

1497
03:29:33,520 --> 03:29:41,600
uh art team, the Ontario park staff, the
ministry of natural resource aviation

1498
03:29:38,960 --> 03:29:47,840
services and [clears throat] the patient
family. Um and with all of us working

1499
03:29:45,120 --> 03:29:57,200
together we managed to extricate and
treat that patient and now is um is in

1500
03:29:53,120 --> 03:30:00,640
good health. Uh so this recognition
highlight the professionalism the

1501
03:29:58,960 --> 03:30:05,279
clinical expertise and teamwork
demonstrating for all the frontline

1502
03:30:02,960 --> 03:30:10,640
staff that was involved in that in that
incident.

1503
03:30:07,680 --> 03:30:15,120
Point number two, uh, point of care
ultrasound. The county of Ran through

1504
03:30:12,960 --> 03:30:21,279
has implementing the point of care
ultrasound, uh, through the community

1505
03:30:18,800 --> 03:30:26,640
permit program and we're expanding
through our service. Um, we also partner

1506
03:30:24,319 --> 03:30:33,920
with the Entro Health to expand the
knowledge through um, multiple services

1507
03:30:30,479 --> 03:30:41,920
throughout the province. So far we have
um trained over 42 participant over 12

1508
03:30:39,359 --> 03:30:47,279
different services across the province.
Um doing this course they need to

1509
03:30:44,640 --> 03:30:52,720
prompter and do a lot of scanning to
make sure they meet their competency. Um

1510
03:30:50,399 --> 03:30:57,760
and is a partnership with uh here in
Penrook with the uh the Algo College

1511
03:30:55,840 --> 03:31:05,439
where we use our lab to make sure we
have a nice simulation and all that. uh

1512
03:31:01,359 --> 03:31:11,680
for a bigger picture. Um
this technology also can uh help support

1513
03:31:09,120 --> 03:31:17,040
the uh long-term facility where we can
start using some of that technology to

1514
03:31:14,239 --> 03:31:23,600
uh uh prevent some transportation for
some patient that we that need per say a

1515
03:31:19,680 --> 03:31:31,760
CT scan or an X-ray to there some some
scan we can do to prevent that. Uh the

1516
03:31:26,640 --> 03:31:37,680
course was well received about 94% of um
satisfaction with high value of

1517
03:31:34,080 --> 03:31:43,040
extensive and on practice knowledgeable
instructor and good feedback throughout

1518
03:31:40,479 --> 03:31:50,080
the the course.
Um item number three medic connect. Uh

1519
03:31:46,960 --> 03:31:57,200
we're start working with a company
called Axon Border Warm. Um, and what

1520
03:31:54,399 --> 03:32:03,120
we're trying to accomplish is to uh use
that technology to be able to transcribe

1521
03:32:00,000 --> 03:32:09,200
and use that tool to actually reduce the
burden of the administrative uh

1522
03:32:05,840 --> 03:32:14,040
component of documentation. Uh, also the
the cognitive load on the parame

1523
03:32:15,920 --> 03:32:23,359
quality of patient care that we we're
offering. We're trying to work

1524
03:32:20,720 --> 03:32:28,960
throughout all the different policies
and uh privacy issue where we're working

1525
03:32:26,640 --> 03:32:34,800
with our the department make sure it
meet all the regulated and the

1526
03:32:31,520 --> 03:32:43,160
compliance for the corporation. Um we're
also working um

1527
03:32:38,880 --> 03:32:43,160
uh one sec.

1528
03:32:44,560 --> 03:32:52,080
Uh to make sure that you know all the
consent and privacy and the record

1529
03:32:48,960 --> 03:32:56,239
retention is are all in practice. Um
we're also going to make sure that we

1530
03:32:53,600 --> 03:33:00,560
have a strong evaluation in place. Uh
because we're leading the front with

1531
03:32:58,880 --> 03:33:06,000
that technology. So we want to make sure
that our technology is is well evaluated

1532
03:33:04,080 --> 03:33:12,239
to make sure that we can replicate and
uh probably publish some of that work

1533
03:33:08,720 --> 03:33:19,359
that we're doing. Um
item number four uh flood response uh

1534
03:33:16,160 --> 03:33:25,120
permic services update. So the level of
the water has decreased and declined.

1535
03:33:22,399 --> 03:33:32,479
We're under the minor flooding
threshold. Um and we um we want to just

1536
03:33:30,239 --> 03:33:38,000
make sure that we thanks all the the
responsive municipality and partner uh

1537
03:33:35,200 --> 03:33:42,960
that are that was strong caliber
calibrator and professionalism

1538
03:33:39,439 --> 03:33:47,040
throughout the the flooding season. Um
all the coronation respond across all

1539
03:33:45,600 --> 03:33:52,560
the region play an important role
supporting community and safety of of

1540
03:33:49,040 --> 03:33:56,680
all res residents and well-being um
throughout the county. So

1541
03:33:57,120 --> 03:34:08,000
um item number five medication buyout
program. So we started working with a

1542
03:34:02,560 --> 03:34:13,920
self-rescript uh soft um return program.
Uh and this has gave us a a really good

1543
03:34:11,359 --> 03:34:23,920
opportunity to return all our experation
medication uh for a credit and so far we

1544
03:34:19,279 --> 03:34:28,560
uh received three $3,200 of credit uh
based on the the purchase of of

1545
03:34:25,920 --> 03:34:33,760
medication. So if we continue that like
over next year we hope to increase that

1546
03:34:31,520 --> 03:34:40,720
credit. So it's say costsaving for
logistic department.

1547
03:34:36,720 --> 03:34:48,800
Item number six, the CR the CR team
status uh update. So over the past 12

1548
03:34:44,880 --> 03:34:54,560
months uh we have about 95 deployment
across a range range of operational

1549
03:34:51,040 --> 03:34:58,160
challenge. Uh we assess treat more than
278

1550
03:34:56,239 --> 03:35:06,560
uh people.
uh permit. We're providing high quality

1551
03:35:01,120 --> 03:35:13,600
care uh extended from spring season to
uh to the flood response to uh and we

1552
03:35:11,279 --> 03:35:18,960
did about 277
uh wellness assessment during that flood

1553
03:35:16,000 --> 03:35:23,040
response. Um and to make sure that
everybody was safe in their home. uh

1554
03:35:20,720 --> 03:35:27,920
they had all their medication and they
didn't want need to be

1555
03:35:25,920 --> 03:35:36,160
room from their own just from a safety
perspective. We also were invi invited

1556
03:35:31,359 --> 03:35:43,359
to Tiger X 2026 that was a large scale
multi- agency training uh exercise at

1557
03:35:39,840 --> 03:35:49,279
the CFB Trenton. Uh and we work with the
coast guard uh the United State Coast

1558
03:35:45,760 --> 03:35:57,279
Guard, the OP regist response team and
the 424 scadrant. Uh this our team uh

1559
03:35:54,239 --> 03:36:03,680
member train across land, air and water
environment and this exercise uh

1560
03:36:00,479 --> 03:36:10,000
strengthened our calibration and gave us
um a better perspective around how to

1561
03:36:06,479 --> 03:36:15,040
communicate in that complex multi-justal
uh response.

1562
03:36:12,080 --> 03:36:21,160
uh and give us some better tool to
respond in our backyard in the in the

1563
03:36:17,520 --> 03:36:21,160
along park.

1564
03:36:21,920 --> 03:36:33,600
Item number seven, Ebola response. Um as
you know Ebola is uh is an outbreak in

1565
03:36:30,239 --> 03:36:41,920
Angada and you know the risk of travel.
So, our uh dispatch center starting to

1566
03:36:37,760 --> 03:36:46,880
start to screen and on travel history,
potential contact uh and symptoms and

1567
03:36:45,600 --> 03:36:52,000
all that information will be
communicated to a paramedic as stirred

1568
03:36:49,200 --> 03:36:56,960
last week and we want to make sure that
all this is continue because the risk is

1569
03:36:54,080 --> 03:37:01,279
is a potential uh even if you know we
know that in nothing in Ontario or in

1570
03:36:58,880 --> 03:37:04,880
Canada at this moment but uh the
screening and to make sure that we have

1571
03:37:03,279 --> 03:37:11,920
preventative measure in place that are
important for our parame safety.

1572
03:37:08,560 --> 03:37:19,040
And finally, uh item number eight, uh
the parake service week was May 17 to

1573
03:37:15,359 --> 03:37:25,520
May 23rd. Uh the county of participated
in parake service week align with the

1574
03:37:22,160 --> 03:37:29,600
Ontario association permit chief. Uh the
theme this year was better care third

1575
03:37:27,600 --> 03:37:35,200
year which highlight the trust
compassionate and evolving role of

1576
03:37:31,760 --> 03:37:40,319
primary into the healthcare. Uh we went
through multiple different uh domain

1577
03:37:37,600 --> 03:37:46,319
each day. So, Nlloxxone awareness,
overdose response education, our peer

1578
03:37:43,200 --> 03:37:53,040
support team uh for paramedic wellness,
new uh new orientation and teamwork,

1579
03:37:50,080 --> 03:37:59,200
community uh parame medicine in M and
patient care uh partnership in RF county

1580
03:37:56,239 --> 03:38:04,920
industry health. Um and I think that was
successful and well received by the

1581
03:38:00,800 --> 03:38:04,920
primary services this year.

1582
03:38:07,520 --> 03:38:12,160
Thank you, chair.
>> Thank you very much, uh, Deputy Chief,

1583
03:38:11,200 --> 03:38:16,319
excuse me. [clears throat]
Uh, committee, we will return to item

1584
03:38:14,479 --> 03:38:20,160
number one found on page 10, the
commissioner's citation. First off, uh

1585
03:38:18,319 --> 03:38:28,080
please extend
uh Deputy Chief Gier to um Mers Crusher

1586
03:38:24,960 --> 03:38:34,880
Doyle and Keenan our commendation uh on
on the actual rescue uh and the

1587
03:38:32,560 --> 03:38:38,960
outstanding outcome but also on their
being recognized by the um the

1588
03:38:36,960 --> 03:38:45,560
commissioner. Uh any questions or
comments?

1589
03:38:40,800 --> 03:38:45,560
Uh item two, point of care ultrasound.

1590
03:38:46,160 --> 03:38:50,920
Item three, the medic connect.

1591
03:38:51,600 --> 03:38:55,880
Item four, the flood response.

1592
03:38:56,319 --> 03:39:02,479
Item five, the medication buyback
program. Councelor Service, then

1593
03:39:00,479 --> 03:39:06,640
councelor emo.
>> Thank you, chair, and through you. I'm

1594
03:39:04,560 --> 03:39:11,600
just wondering who subsidizes this
program, who's providing the funding for

1595
03:39:09,840 --> 03:39:18,239
these credits for their expired
medications and the credits once we get

1596
03:39:15,600 --> 03:39:21,520
them. What does that allowed us to do
with those credits?

1597
03:39:19,439 --> 03:39:27,680
» Deputy chief, please.
>> Thank you, chair.

1598
03:39:24,239 --> 03:39:32,560
Through you. Um, so the the so we
partner with Silvercript to purchase

1599
03:39:29,600 --> 03:39:38,880
some medication uh at the moment. So
everything that were in the permit bag

1600
03:39:36,160 --> 03:39:46,560
um from you know treating a diabetic
emergency to our old piece of medication

1601
03:39:41,680 --> 03:39:53,200
that we carry. So uh silver script this
year offer us a buyback uh perspective.

1602
03:39:50,880 --> 03:39:58,080
I don't know where they get their money,
but because we're purchasing medication

1603
03:39:55,200 --> 03:40:03,040
from them when they capture all our
expiration medication, they able to give

1604
03:40:00,560 --> 03:40:08,720
us some credit on the future purchase of
medication. So is net, you know, revenue

1605
03:40:06,800 --> 03:40:13,920
for us because we need to purchase that
medication anyway.

1606
03:40:12,160 --> 03:40:18,239
» Cerebo, please.
>> Thank you. So, this is not an invitation

1607
03:40:16,720 --> 03:40:22,000
to
uh people to bring their expired

1608
03:40:19,840 --> 03:40:24,800
medication or medication unused to a
paramedic station and

1609
03:40:23,920 --> 03:40:29,359
» No, no.
>> Good. Just wanted to be clear on that. I

1610
03:40:26,319 --> 03:40:32,160
I assumed that, but it just looked too
uh too inviting. Thank you.

1611
03:40:31,200 --> 03:40:36,880
» Thank you, chair.
>> Thank you. Anything further on item

1612
03:40:34,880 --> 03:40:42,040
five?
Item six, the Sierra team status update.

1613
03:40:42,399 --> 03:40:48,080
Item seven, the Ebola virus. Councelor
Service, please.

1614
03:40:46,640 --> 03:40:51,439
» Thank you, Chair, and through you. I'm
just wondering how we would know here

1615
03:40:50,147 --> 03:40:54,800
[clears throat] in Renfruit County if
there is somebody who's traveled to one

1616
03:40:53,040 --> 03:41:01,600
of these affected countries and then
have now entered Renfruit County. How

1617
03:40:58,160 --> 03:41:05,920
are we able to track that? And are we
going out to do any screening with any

1618
03:41:03,359 --> 03:41:12,319
of these individuals?
>> Deputy Chief.

1619
03:41:09,120 --> 03:41:16,640
» Uh, thank you, Chair. you. Um this is a
good question. Um I think the screening

1620
03:41:14,880 --> 03:41:22,239
start from you know when they arrive to
the country and after that uh each

1621
03:41:20,080 --> 03:41:26,479
patient who entered the the country who
has traveled to a certain area will be

1622
03:41:24,080 --> 03:41:31,680
screened and be in quarantine.
um that information will probably go to

1623
03:41:29,359 --> 03:41:37,439
the public health of the region to make
sure that they respect the quarantine

1624
03:41:33,680 --> 03:41:42,239
and if they have to uh go to a hospital
or be treated that's you know this is

1625
03:41:39,600 --> 03:41:46,960
where the screening will start uh but
you know from a screening and and I

1626
03:41:44,720 --> 03:41:51,760
don't think that a region would be aware
of where that person will go uh but they

1627
03:41:49,520 --> 03:41:58,960
have like really strict standard in
place from a quarantine and to uh ensure

1628
03:41:54,800 --> 03:42:01,520
the symptom of any sort expand that
regard.

1629
03:42:00,160 --> 03:42:05,920
» Thank you.
>> Thank you. Anything further?

1630
03:42:03,920 --> 03:42:10,399
Uh one thing and I thought perhaps uh
councelor service this uh might have

1631
03:42:07,520 --> 03:42:14,160
been what you were bringing forward. Uh
often and I shouldn't say that but I

1632
03:42:12,800 --> 03:42:18,479
know that I was sitting on the board of
health and I can't remember whether it

1633
03:42:15,600 --> 03:42:24,000
was the 2014 outbreak or the 2018 2018
outbreak. uh but there was a a

1634
03:42:21,680 --> 03:42:27,600
contingent from Garrison Pedawa actually
traveled to and at that time I don't

1635
03:42:25,680 --> 03:42:33,760
know I think it was perhaps Sierra Leone
Liberia not positive of that u but there

1636
03:42:30,800 --> 03:42:39,120
was a pretty substantial team uh medical
team that was uh at that outbreak from

1637
03:42:37,120 --> 03:42:44,000
Padawa so there was a direct vector I
think often in Renfruit County we think

1638
03:42:41,200 --> 03:42:48,080
we are uh insulated or indemnified from
some of these these things that happen

1639
03:42:45,600 --> 03:42:52,000
across the globe uh but in that instance
there was you're unaware of any direct

1640
03:42:50,399 --> 03:42:55,439
uh connection out of the garrison at
this point.

1641
03:42:53,680 --> 03:43:00,319
The council service let the record show
that he is shaking his head. [laughter]

1642
03:42:58,800 --> 03:43:05,600
» I forgot I had to put that on the
record. I am unaware of any direct uh

1643
03:43:03,680 --> 03:43:08,479
relationship with Garrison Pedaw and any
of these.

1644
03:43:06,319 --> 03:43:12,640
» Yeah. And and in fairness uh this was
not like a confidential or a secret

1645
03:43:10,800 --> 03:43:16,960
mission. I'm quite convinced that you
would be aware and likely we would be

1646
03:43:14,000 --> 03:43:23,040
aware. Uh but as uh the deputy chief has
suggested our uh the vector by which we

1647
03:43:20,800 --> 03:43:30,720
became aware was that there was a pretty
substantial uh uh component uh to the

1648
03:43:28,160 --> 03:43:34,000
return uh through public health and
working with the uh the medical

1649
03:43:32,239 --> 03:43:37,760
establishment uh in the garrison as
well. So we will certainly be aware at

1650
03:43:35,359 --> 03:43:45,239
the time if that comes up. Uh moving on
then to finally to item number eight,

1651
03:43:41,040 --> 03:43:45,239
the paramedic services week.

1652
03:43:45,359 --> 03:43:53,279
Uh, I see none. Just bear with me. I
would now seek uh that um motion that

1653
03:43:51,680 --> 03:43:57,120
the communi uh sorry that's the wrong
one. That the consent reports be

1654
03:43:54,800 --> 03:44:05,279
received as information, please.
Councelor Watt, seconded by councelor

1655
03:44:00,640 --> 03:44:10,720
Service. All in favor? That is carried.
Uh we have uh two discussion reports as

1656
03:44:08,640 --> 03:44:14,399
well. So once again, Mr.
uh you will kick things off with a

1657
03:44:12,239 --> 03:44:20,880
long-term care discussion report please
page 16. Thank you chair through you to

1658
03:44:17,600 --> 03:44:26,239
committee. uh resolution uh multis
sector service accountability agreement

1659
03:44:23,680 --> 03:44:30,720
schedule F form of compliance and
declaration recommendation that health

1660
03:44:28,720 --> 03:44:37,040
committee recommends the county council
authorize the warden and CAO to sign the

1661
03:44:34,479 --> 03:44:41,600
schedule F declaration of compliance
issued pursuant to the multis sector

1662
03:44:39,600 --> 03:44:46,239
service accountability agreement for the
county of Renfruit Bonishair manor

1663
03:44:44,080 --> 03:44:50,239
senior adult day program
>> thank you very much I'd seek a mover

1664
03:44:48,080 --> 03:44:55,279
Councelor Bros. Seconded by Councelor
Lynch. Background please.

1665
03:44:52,800 --> 03:45:00,640
» Uh the background Bonire Manor has been
operating a senior adult day program in

1666
03:44:57,520 --> 03:45:06,239
Renfruit since February 1997. The
program is available to residents in and

1667
03:45:03,279 --> 03:45:11,680
around the communities Monday to Friday
8 to 4:00 p.m. Access into the day

1668
03:45:09,199 --> 03:45:17,439
program is through the Ontario Health at
home and uh for the continuation of

1669
03:45:14,800 --> 03:45:21,840
funding the Bonoshair Manor senior adult
day program. Ontario Health is

1670
03:45:19,600 --> 03:45:30,239
requesting the signed schedule F
declaration of compliance for the period

1671
03:45:24,319 --> 03:45:36,000
of April 1st, 2025 to March 31st, 2026
as attached.

1672
03:45:32,319 --> 03:45:41,279
Thank you. Any questions or comments?
All in favor? That is carried. Uh thank

1673
03:45:39,680 --> 03:45:44,800
you. That was a single item from
long-term care. I would turn once again

1674
03:45:43,199 --> 03:45:49,920
Deputy Chief Gren for the emergency
services discussion report, please.

1675
03:45:46,960 --> 03:45:56,640
Thank you chair to committee. Um the
bylaw is crossborder agreement uh for l

1676
03:45:53,199 --> 03:46:01,920
county. Uh the recommendation is that el
committee recommend that the county

1677
03:45:58,479 --> 03:46:06,239
council adopt a bylaw to enter into land
emulence crossber agreement between the

1678
03:46:04,479 --> 03:46:11,279
county of r the corporation of the
county of rainf to the corporation of

1679
03:46:08,880 --> 03:46:16,239
county of lanarch for the provision and
payment for land emulent services.

1680
03:46:14,479 --> 03:46:20,640
» Uh thank you. Do I once again seek a
mover please?

1681
03:46:18,399 --> 03:46:24,560
Councelor Weir, seconded by councelor
Doncastaster.

1682
03:46:22,239 --> 03:46:29,840
Background please. So the background is
the province is a seamless service

1683
03:46:26,960 --> 03:46:34,160
delivery model. Uh what that mean is the
closest available primary services

1684
03:46:32,160 --> 03:46:40,080
regardless of the municipality boundary
is required to respond to emergency

1685
03:46:36,399 --> 03:46:45,760
call. Uh these crossborder response most
commonly occur in a rural area uh where

1686
03:46:43,120 --> 03:46:52,560
crew from a neighboring municipality are
closer to the incident or um to the

1687
03:46:50,319 --> 03:46:57,439
local resource are temporary unavailable
due to increased call demand. Although

1688
03:46:55,359 --> 03:47:03,359
the provincial legislation reconizes a
cost sharing agreement for crossborder

1689
03:47:00,160 --> 03:47:08,160
services ended in 2015,
seven municipality including the county

1690
03:47:05,520 --> 03:47:14,160
of Renfruit and the county of Lannarch
have mbal agree uh to continue the

1691
03:47:11,359 --> 03:47:21,920
practice. The proposed agreement is a
10-year term expiring in December 31

1692
03:47:19,760 --> 03:47:25,600
206.
>> Uh thank you very much deputy chief.

1693
03:47:23,920 --> 03:47:33,687
questions, comments. I'll start with
councelor Doncaster, please.

1694
03:47:29,439 --> 03:47:33,687
» Thank you, chair. Um, [clears throat]

1695
03:47:34,239 --> 03:47:42,479
my first question was around um
it's stated that I guess the the

1696
03:47:40,319 --> 03:47:47,439
accounts are reconciled once a year kind
of thing. Is there any historical data

1697
03:47:44,560 --> 03:47:52,960
on how
um how much how how many calls are being

1698
03:47:50,319 --> 03:47:57,920
done in both directions? But I'm quite
convinced the data exists. I don't know

1699
03:47:54,640 --> 03:48:02,399
if it's been compiled. Uh, Deputy Chief.
>> Yeah, the data exists. I don't have the

1700
03:48:00,160 --> 03:48:08,720
the specific number with you. We're
talking about about $15,000 a year uh in

1701
03:48:06,080 --> 03:48:13,920
term of exchange of money. Uh, and so
with the county of Lannarch and the

1702
03:48:10,720 --> 03:48:22,080
county of Rent, we're both cost sharing.
Uh, so we have a a plus minus $15,000.

1703
03:48:18,640 --> 03:48:29,199
» Is it plus or is it minus?
So, so we're charging some money to

1704
03:48:25,920 --> 03:48:31,680
Lannarch and we're paying around $15,000
to Lannarch.

1705
03:48:30,479 --> 03:48:36,720
» Okay.
>> And follow up. Y

1706
03:48:33,120 --> 03:48:42,479
» um same well same issue [clears throat]
obviously. Um I'm just wondering if uh

1707
03:48:39,600 --> 03:48:46,160
we uh quite some time ago we had an
agreement with the city of Ottawa. Have

1708
03:48:44,560 --> 03:48:51,760
we
reopened that um can of worms and and

1709
03:48:49,920 --> 03:48:56,399
tried to come up with an agreement with
the city of Ottawa?

1710
03:48:54,319 --> 03:49:01,040
» It's it's been difficult to find the can
opener. Uh what I will say is that's

1711
03:48:58,560 --> 03:49:08,080
consistent with what uh the deputy chief
had identified. So in through to 2015 uh

1712
03:49:04,560 --> 03:49:11,199
the ambulance act actually mandated uh
that there be a financial

1713
03:49:09,199 --> 03:49:15,840
reconciliation. We are obligated our
paramedic services as uh all paramedic

1714
03:49:13,920 --> 03:49:21,199
services right across the county are
participating in the seamless delivery

1715
03:49:17,920 --> 03:49:28,319
of emergency service. The province as a
50% funer 50% less whatever from last

1716
03:49:24,479 --> 03:49:34,560
year. Um ultimately uh this is
appropriate.

1717
03:49:29,840 --> 03:49:39,439
It was unclear to anyone uh why the
ambulance act in its in the amendment in

1718
03:49:37,199 --> 03:49:46,479
2015 removed
uh that financial reconciliation be a

1719
03:49:42,160 --> 03:49:53,279
mandate from this one. Uh I'm certainly
am pleased uh that we continue to see uh

1720
03:49:50,800 --> 03:49:59,520
paramedic services
uh will do the proper and just uh and

1721
03:49:56,640 --> 03:50:05,160
equitable thing whether we are told to
do the proper and just and equitable

1722
03:50:01,279 --> 03:50:05,160
thing or not.

1723
03:50:05,359 --> 03:50:15,199
» Deputy chief you wish to add?
>> Thank you chair um to you. Um

1724
03:50:12,399 --> 03:50:21,359
so for the Ottawa situation uh we don't
have an agreement with them at this this

1725
03:50:17,520 --> 03:50:25,520
moment. Uh what we're uh working on or
we've been working on is to reduce

1726
03:50:23,359 --> 03:50:31,680
reliability in term of the number of
call we do in in that region. uh we are

1727
03:50:28,640 --> 03:50:39,520
reduced from our MPDS
um response like the the color that we

1728
03:50:36,160 --> 03:50:46,319
are uh responsible to respond in that
municipality also the time uh frame of

1729
03:50:43,840 --> 03:50:54,000
which we are responsible to go and and
help in that region. So that remov like

1730
03:50:49,600 --> 03:50:59,640
our responsibility to to do that. Um I
can find more information if you require

1731
03:50:56,239 --> 03:50:59,640
in that regard.

1732
03:50:59,760 --> 03:51:02,760
» No,

1733
03:51:03,680 --> 03:51:10,000
I'm I'm glad I gave you the opportunity
to jump on your soap box on that issue,

1734
03:51:07,520 --> 03:51:15,840
but uh no, I just wondered if we had
reopened that concept to see if the city

1735
03:51:13,439 --> 03:51:21,279
of Ottawa would pay. uh because that's
pretty much pretty much a one-way street

1736
03:51:19,040 --> 03:51:27,840
in that direction. So, [clears throat]
>> so in in in fairness and as a reminder,

1737
03:51:24,880 --> 03:51:33,279
uh MPDS, a medical priority dispatch
system has substantially changed uh some

1738
03:51:32,080 --> 03:51:37,439
of the pressures that we were
experiencing.

1739
03:51:34,800 --> 03:51:42,640
Uh there have been some other changes.
One of the things with the seamlessness

1740
03:51:40,000 --> 03:51:48,720
is the closest ambulance responds to a
call. Uh where there is an an imbalance

1741
03:51:46,399 --> 03:51:53,279
in this is typically
uh there is much more transfer from

1742
03:51:50,880 --> 03:51:58,080
Renfruit County or even direct bypass
that is going directly into the city of

1743
03:51:54,960 --> 03:52:05,199
Ottawa. So essentially if a county of
Renfruit par um ambulance

1744
03:52:01,199 --> 03:52:12,479
uh is at a hospital in Ottawa, it is
effectively considered a city of Ottawa

1745
03:52:08,239 --> 03:52:16,880
ambulance. If they are are uh utilizing
substantial amount of their their

1746
03:52:14,640 --> 03:52:21,199
ambulances or in a code zero where they
have none available

1747
03:52:18,960 --> 03:52:26,319
uh then our ambulances are considered
their the city of Ottawa ambulances. So

1748
03:52:23,760 --> 03:52:30,560
that that continues to be. So I'm I'm
quite certain that there would be an

1749
03:52:27,520 --> 03:52:38,160
imbalance there. But the the the
irritant uh remains from 2015 there has

1750
03:52:34,160 --> 03:52:43,439
not been a an an agreement a direct uh
biparty agreement um with the city of

1751
03:52:41,279 --> 03:52:49,199
Ottawa.
Anything further?

1752
03:52:46,720 --> 03:52:54,080
Uh all in favor?
That is carried. Uh, I now seek a motion

1753
03:52:51,840 --> 03:52:59,600
that the discussion reports be received
as presented. Please, councelor Watt,

1754
03:52:56,960 --> 03:53:03,439
seconded by councelor Gardini. Further
and final opportunity for any question,

1755
03:53:01,840 --> 03:53:08,479
comment.
Seeing none, all in favor. That is

1756
03:53:05,760 --> 03:53:12,479
carried. Thank you. Uh, there are no
deferred reports. There are no verbal

1757
03:53:10,720 --> 03:53:17,680
reports. There was in fact a closed
session, but we did tend to that up

1758
03:53:14,160 --> 03:53:23,840
front. Uh is there any other new is
there any new or other business?

1759
03:53:21,840 --> 03:53:27,680
Uh with that then I would seek a motion
to adjourn with a recommendation being

1760
03:53:25,600 --> 03:53:34,199
that this meeting adjourn and the next
regular meeting be held on Wednesday

1761
03:53:29,600 --> 03:53:34,199
August 12th 2026.

1762
03:53:34,319 --> 03:53:43,920
Uh, councelor Weir,
councelor Mayville, all in favor that is

1763
03:53:41,520 --> 03:53:51,359
carried. And councelor Gardini, five
minutes. Uh, so let's say uh 125 then

1764
03:53:48,080 --> 03:53:53,520
that gives us 7 minutes. 125
sharp.

1765
04:03:03,040 --> 04:03:09,199
Thank you. Uh good afternoon and welcome
to the Renfruit County Housing

1766
04:03:06,560 --> 04:03:13,920
Corporation Board annual general
meeting. It is Wednesday, June 10th at

1767
04:03:12,080 --> 04:03:17,920
1:28.
Um I'd like to call this meeting to

1768
04:03:15,600 --> 04:03:21,120
order and Miss Van Starkenberg has roll
call been taken.

1769
04:03:19,840 --> 04:03:23,600
» Yes. Thank you, chair. And we have
quorum.

1770
04:03:21,760 --> 04:03:30,120
» Thank you.
Are there any disclosures of pecuniary

1771
04:03:25,680 --> 04:03:30,120
interest and general nature thereof?

1772
04:03:30,319 --> 04:03:39,120
» Seeing none. Uh there are minutes a
recommendation that the minutes of the

1773
04:03:35,199 --> 04:03:42,000
April 8th, 2026 meeting be approved. Can
I get a mover in a second, please? Moved

1774
04:03:40,640 --> 04:03:46,319
by the member from North Ala
Wilberforce. Second by the member from

1775
04:03:43,680 --> 04:03:53,640
Martin Prior.
Any errors or missions? Seeing none. All

1776
04:03:49,199 --> 04:03:53,640
in favor? Carried.

1777
04:03:54,000 --> 04:04:02,160
Delegations and presentations. Uh we
will have two this afternoon. And the

1778
04:03:58,640 --> 04:04:06,319
first one um I will ask um the chief
operating officer, Miss Patrick, to

1779
04:04:04,000 --> 04:04:09,520
introduce the delegation, please.
>> Thank you very much, chair, and through

1780
04:04:07,920 --> 04:04:14,000
you to the board. Good afternoon,
everyone. It's my uh pleasure to invite

1781
04:04:12,080 --> 04:04:19,040
uh Jennifer Drosski, community housing
manager, and uh Kevin Ratit, real estate

1782
04:04:16,560 --> 04:04:23,120
manager, up to the podium to provide a
brief overview of the uh Renford County

1783
04:04:21,359 --> 04:04:26,760
Housing Corporation annual general
report for 2025.

1784
04:04:56,560 --> 04:05:04,800
There we go. Good afternoon.
[laughter and gasps] It's my pleasure to

1785
04:05:01,279 --> 04:05:09,520
present a few highlights from the 2025
Brenfruit County Housing Corporation AGM

1786
04:05:07,520 --> 04:05:15,439
report on behalf of our community
services department. And you'll see that

1787
04:05:12,239 --> 04:05:20,560
we have a photo up on the first slide.
You may recognize a few faces on the

1788
04:05:17,840 --> 04:05:28,479
screen. This was from an event that
happened on May 19th in Renfruit. We

1789
04:05:23,199 --> 04:05:36,000
were very happy to um celebrate the
opening of a triplex on Francis Street.

1790
04:05:32,640 --> 04:05:42,000
And uh just wanting to note that uh this
construction and construction like this

1791
04:05:38,800 --> 04:05:49,439
is what really is part of our vision
forward and it demonstrates the county

1792
04:05:45,359 --> 04:05:57,239
of Renfruit's stewardship role and deep
commitment to ensuring deeply affordable

1793
04:05:52,880 --> 04:05:57,239
housing within the county.

1794
04:06:02,800 --> 04:06:10,080
I just wanted to take a few moments to
review to you review with you what's

1795
04:06:08,160 --> 04:06:15,040
fundamental for the services that we
provide.

1796
04:06:11,600 --> 04:06:19,760
A culture of collaboration and care is
the foundation for how the county of

1797
04:06:16,880 --> 04:06:26,560
Renfruit provides services.
This is our MESA philosophy and practice

1798
04:06:23,680 --> 04:06:32,080
within community housing specifically.
Over the last several years, services

1799
04:06:29,279 --> 04:06:37,600
have transformed ever more so
recognizing and responding to support

1800
04:06:34,479 --> 04:06:41,680
health, wellness, and community
connection.

1801
04:06:39,680 --> 04:06:47,520
Our goal is to help our tenants remain
safely and affordably housed.

1802
04:06:44,960 --> 04:06:52,319
We do this through inclusive
and ongoing partnerships,

1803
04:06:50,080 --> 04:06:57,120
staff training to support a
traumainformed

1804
04:06:53,920 --> 04:07:03,600
practice and well-being supports such as
wellness check-in meetings at tenant

1805
04:06:59,439 --> 04:07:09,680
homes as well as community gardens.
We rely on the support and skills of our

1806
04:07:06,080 --> 04:07:13,760
team in a multid-disciplinary way
through our peer committee and we are

1807
04:07:11,600 --> 04:07:19,120
committed to advancing relational
investment by increasing outreach

1808
04:07:16,239 --> 04:07:24,560
services and through partnerships that
are colllocated at our facilities such

1809
04:07:22,000 --> 04:07:27,680
as the Boys and Girls Club that is at
one of our units at Lee Street and

1810
04:07:26,160 --> 04:07:32,000
Pemrook
providing services to those in the

1811
04:07:29,439 --> 04:07:36,319
community as well as the Barry's Bay and
senior support services that are

1812
04:07:34,160 --> 04:07:41,720
coll-located with us at our apartment at
75 Stafford Street in Berries Bay.

1813
04:07:43,520 --> 04:07:51,600
Our values within community services and
I'm sure for the whole county of

1814
04:07:48,239 --> 04:07:55,840
Renfruit, all of us here are equity,
collaboration, empowerment,

1815
04:07:54,319 --> 04:08:00,800
transparency,
and compassion. And we've believed that

1816
04:07:58,319 --> 04:08:07,120
this is essential for supporting people
but also necessary to achieve outcomes.

1817
04:08:04,399 --> 04:08:14,080
These values come to life when we let
real-time data guide our work.

1818
04:08:10,960 --> 04:08:21,120
Through our 2025 by name list, we were
able to learn more about 131 individuals

1819
04:08:18,479 --> 04:08:25,920
that were experiencing homelessness.
And this provided us with an up-to-date

1820
04:08:23,120 --> 04:08:31,600
picture of the needs in the community
that helps us to target the supports

1821
04:08:28,319 --> 04:08:38,560
that we tailor for these people. Of
those individuals, 22%

1822
04:08:34,399 --> 04:08:44,000
29 people identified as indigenous and
that understanding is helping us to

1823
04:08:40,880 --> 04:08:48,000
shape a more culturally responsive
support system.

1824
04:08:46,000 --> 04:08:52,640
We are also seeing the connections
between housing and health more clearly

1825
04:08:50,720 --> 04:08:58,640
than ever.
50 out of 370 mental health clients

1826
04:08:56,239 --> 04:09:03,199
through the Pemrook Regional Hospital,
about 13.5%

1827
04:09:01,120 --> 04:09:08,239
reside within Renfruit County Housing
Corporation Homes. And for us, this

1828
04:09:06,000 --> 04:09:12,800
reinforces the importance of working
collaboratively with our health service

1829
04:09:10,640 --> 04:09:16,560
providers, including our hospital
providers partners.

1830
04:09:17,040 --> 04:09:25,359
142 tenants were supported and continue
to be supported by the county of

1831
04:09:22,800 --> 04:09:30,080
Renfruit's community paramedic program
within Renfruit County Housing

1832
04:09:26,880 --> 04:09:35,760
Corporation. And this service is helping
us to deliver more integrated wraparound

1833
04:09:33,199 --> 04:09:39,359
care that promotes health and housing
retention

1834
04:09:37,600 --> 04:09:44,640
together. This work is improving
alignment across community housing,

1835
04:09:41,760 --> 04:09:49,760
health, and emergency services and is
directly informing our vision forward

1836
04:09:46,960 --> 04:09:54,279
priorities and the system improvements
that we are committed to advancing.

1837
04:09:56,000 --> 04:10:04,319
This slide here captures six ways that
our community services department moved

1838
04:10:01,680 --> 04:10:09,920
forward in 2025.
And I'll take a few moments to walk us

1839
04:10:06,560 --> 04:10:14,000
through each one of these areas with a
quick example.

1840
04:10:11,760 --> 04:10:19,279
First, we strengthened integration
across our programs and service areas.

1841
04:10:17,439 --> 04:10:25,120
And I believe a good illustration of
this is embedded in our practice of

1842
04:10:21,520 --> 04:10:30,640
crossprogram case conferencing.
An example, when we're supporting a

1843
04:10:27,760 --> 04:10:35,600
family tenency, we bring children's
services, Ontario works or community

1844
04:10:32,960 --> 04:10:41,120
support services, and community housing
staff together to help that family

1845
04:10:38,160 --> 04:10:46,239
navigate the individualized supports and
benefits that may be available to them.

1846
04:10:44,239 --> 04:10:51,840
We advance modernization and
datainformed initiatives. We recently

1847
04:10:48,960 --> 04:10:55,920
onboarded a data program called Invisio
which is helping us to track measures

1848
04:10:53,680 --> 04:11:01,520
and outcomes that are aligned with our
community services strategic plan. And

1849
04:10:58,640 --> 04:11:06,880
we're now on boarding a Corey to replace
our current tenant management software,

1850
04:11:04,080 --> 04:11:14,399
Yardi. And we believe that Corey will
give us an improved ability to customize

1851
04:11:10,239 --> 04:11:19,120
our data needs. And uh we believe that
will be really helpful to inform

1852
04:11:16,080 --> 04:11:24,319
decisions moving forward. We're also
moving forward with um bringing our

1853
04:11:21,680 --> 04:11:29,439
annual review annual information review
system online. And this will provide

1854
04:11:27,199 --> 04:11:35,840
tenants with another convenient option
for reporting their information compared

1855
04:11:32,319 --> 04:11:40,319
to the current uh paper process. We
expanded collaboration with our

1856
04:11:37,439 --> 04:11:46,000
community partners. We're meeting them
more often to coordinate supports.

1857
04:11:43,920 --> 04:11:49,920
And because of those relationships and
because we are meeting frequently and

1858
04:11:47,680 --> 04:11:54,640
talking frequently, the relationships
are becoming ever so welldeveloped. And

1859
04:11:52,399 --> 04:12:00,399
this is helping us to respond more
quickly and effectively. We responded

1860
04:11:57,680 --> 04:12:06,239
flexibly, sorry, we responded flexibly
to an evolving health crisis and we

1861
04:12:03,920 --> 04:12:10,640
continue to adapt our services to meet
the changing health and wellness needs

1862
04:12:08,720 --> 04:12:17,359
of our tenants.
A good example is our response to high

1863
04:12:13,439 --> 04:12:23,680
content supports throughout 2024. You
may recall that we built up our staff

1864
04:12:19,760 --> 04:12:30,960
skill and technical level that helped
tenants deal with this very complex

1865
04:12:27,359 --> 04:12:36,239
issue. We did this through working um in
a pilot with the Peenrook Regional

1866
04:12:33,600 --> 04:12:40,560
Hospital mental health services to learn
more about how to best support people

1867
04:12:38,720 --> 04:12:45,680
that may be struggling with high content
issues or or hoarding. And as a result

1868
04:12:43,680 --> 04:12:50,080
of this, our staff are now far better
equipped to help tenants in these

1869
04:12:47,920 --> 04:12:55,199
situations.
We increased outreach for complex client

1870
04:12:52,720 --> 04:13:00,640
needs through our community supports
outreach program. We we introduced

1871
04:12:57,920 --> 04:13:06,720
additional services for housing tenants
that help support people with necessary

1872
04:13:03,439 --> 04:13:12,640
life skills. Examples of that being help
with budgeting or even help with uh

1873
04:13:09,760 --> 04:13:18,080
guidance for housekeeping tasks.
And finally, we improve cross program

1874
04:13:15,120 --> 04:13:23,840
coordination through our human services
integration focus. We introduce pro

1875
04:13:21,040 --> 04:13:28,800
cross program supervisors within our
community services team. And at the same

1876
04:13:26,880 --> 04:13:34,720
time, we steadily increase knowledge
transfer between our programs. All of

1877
04:13:31,760 --> 04:13:38,479
this combines to help our team work more
seamlessly,

1878
04:13:36,319 --> 04:13:44,439
which results in improved service
pathways for the people that we are here

1879
04:13:41,199 --> 04:13:44,439
to serve.

1880
04:13:47,359 --> 04:13:54,640
This slide offers a glance of our
community housing weight list statistics

1881
04:13:52,080 --> 04:14:01,279
and you can get a closer look at that on
pages 25 and 26 of the AGM report. What

1882
04:13:58,960 --> 04:14:07,199
I'd like to highlight here is that while
the weight list numbers are high and

1883
04:14:04,720 --> 04:14:11,680
they continue to grow, they don't
actually capture the true community need

1884
04:14:09,199 --> 04:14:16,159
for deeply affordable housing. These
figures only reflect the people who have

1885
04:14:13,680 --> 04:14:21,199
applied for rent geared to income
support and we suspect many others

1886
04:14:18,640 --> 04:14:27,439
haven't applied at all because the wait
times are so long. We receive doz dozens

1887
04:14:24,560 --> 04:14:34,239
of calls every day from the public and
from our partners with inquiries about

1888
04:14:31,359 --> 04:14:38,359
how much longer it's going to take for
somebody to get into housing.

1889
04:14:38,800 --> 04:14:46,960
For our weight list, there's essentially
three parts to it. The weight list

1890
04:14:44,640 --> 04:14:52,319
altogether is a chronological weight,
but there's a priority ranking. The

1891
04:14:49,920 --> 04:14:56,800
first priority goes to those that are
identified under the housing services

1892
04:14:54,000 --> 04:15:00,960
act as having special priority status
and those are people who have

1893
04:14:58,239 --> 04:15:05,680
experienced domestic violence or human
trafficking. They are offered the vacant

1894
04:15:03,520 --> 04:15:10,479
units first.
This is followed by our local housing

1895
04:15:08,399 --> 04:15:15,600
prioritization called MESA community
housing prioritization.

1896
04:15:12,720 --> 04:15:21,199
And this provides an advanced community
housing pathway for some people that are

1897
04:15:19,199 --> 04:15:26,399
residing within the heart hub bridge
housing when they're ready to to move on

1898
04:15:24,080 --> 04:15:31,920
from that programming.
And then the the more broader um part of

1899
04:15:29,760 --> 04:15:37,840
the weight list is what we refer to as
our general chronological weight. And

1900
04:15:34,960 --> 04:15:42,800
unfortunately um for those folks the the
wait is quite long upwards of of 10

1901
04:15:40,000 --> 04:15:47,199
years or or more.
I wanted to provide an update um

1902
04:15:45,359 --> 04:15:54,239
regarding the work that we're doing to
improve the the weight list. Starting in

1903
04:15:50,560 --> 04:16:00,239
May 2026, we had two students join us to
kick off our weight list modernization

1904
04:15:56,960 --> 04:16:06,720
initiative. And this work is really
about ensuring that the information we

1905
04:16:03,040 --> 04:16:11,760
have is accurate and we want to ensure
that it is accurate so that we can focus

1906
04:16:09,359 --> 04:16:15,920
our limited supports and limited
resources to those that need us the

1907
04:16:13,520 --> 04:16:20,399
most. We are strengthening our
application eligibility review so that

1908
04:16:17,920 --> 04:16:25,680
applicants clearly meet income and asset
requirements. And this is aligned with

1909
04:16:23,040 --> 04:16:29,840
the community services priority of
directing limited resources to those

1910
04:16:27,520 --> 04:16:35,600
with the greatest depth of need.
Eligibility continues to be confirmed

1911
04:16:32,560 --> 04:16:41,439
when an applicant initially applies, but
new for 2026, we will introduce a

1912
04:16:38,319 --> 04:16:46,800
bi-weekly or sorry by annual review to
determine continued eligibility.

1913
04:16:44,000 --> 04:16:52,000
Those check-ins will also create an a
natural opportunity for community

1914
04:16:49,279 --> 04:16:57,680
services staff to to connect with
applicants on the wait list to update

1915
04:16:54,479 --> 04:17:02,800
their information, but to also um
connect them with um possible interm

1916
04:17:00,159 --> 04:17:07,040
supports while they wait. And we're
doing this so that no one is simply left

1917
04:17:04,720 --> 04:17:12,600
on the wait list with no point of
contact or no path forward for help.

1918
04:17:17,120 --> 04:17:25,359
This slide here provides an overview of
our rent affordability and homelessness

1919
04:17:21,359 --> 04:17:30,560
prevention programs. At the top we have
um rent geared to income housing. So of

1920
04:17:28,640 --> 04:17:35,840
course that is within Renfruit County
Housing Corporation, but there's also um

1921
04:17:33,600 --> 04:17:42,000
units within five nonprofit housing
providers across the county of Renfruit.

1922
04:17:39,199 --> 04:17:48,960
And uh we'll look over at number three.
Um rent geared to income um is also for

1923
04:17:45,760 --> 04:17:55,279
the rent supplement program. So as I
mentioned a bit earlier, there is um

1924
04:17:50,960 --> 04:18:03,279
income um criteria that must be met to
qualify. The asset limit to qualify for

1925
04:17:59,600 --> 04:18:07,600
housing. One's family must be um having
$50,000 or less in assets. And there are

1926
04:18:05,600 --> 04:18:13,199
certain, you know, exemptions there such
as owning a vehicle or locked in

1927
04:18:10,080 --> 04:18:18,319
retirement plans and so forth. And then
um the income part of it is defined

1928
04:18:15,279 --> 04:18:24,479
within the housing services act and more
information about um income levels and

1929
04:18:21,600 --> 04:18:29,199
rent amounts are on page 23 of the AGM
report. Um but I just wanted to

1930
04:18:26,560 --> 04:18:36,640
highlight that the maximum rent for
onebedroom within Renfruit County

1931
04:18:31,439 --> 04:18:44,359
Housing um for 2025 was 8 63
and the annual income cutoff for the

1932
04:18:40,000 --> 04:18:44,359
one-bedroom unit was 38,500.

1933
04:18:44,640 --> 04:18:51,840
The emergency assistance and
homelessness prevention program funded

1934
04:18:48,399 --> 04:18:56,239
through HPP from the province of Ontario
is delivered through the community

1935
04:18:53,920 --> 04:19:02,000
supports division. And this helps
connect people with urgent financial

1936
04:18:59,359 --> 04:19:07,520
assistance. So they're able to stay
housed or they're able to acquire a

1937
04:19:04,880 --> 04:19:13,279
home. And this can help with expenses
such as um utility disconnection fees or

1938
04:19:11,120 --> 04:19:18,319
last month's rent.
the rent supplement program. Um we also

1939
04:19:15,920 --> 04:19:26,720
refer to this as private market rent
gear to income. And um for 2025 we

1940
04:19:22,960 --> 04:19:31,279
assisted 74 households on average and
the average monthly subsidy was about

1941
04:19:29,600 --> 04:19:36,960
$540
for those households.

1942
04:19:33,359 --> 04:19:44,800
The rent allowance program for 2025
assisted about 210 households. 70% of

1943
04:19:42,000 --> 04:19:49,279
those households were um households
without children. And the amounts that

1944
04:19:47,359 --> 04:19:54,479
we issue for households without children
is $300 per month directly over to the

1945
04:19:52,399 --> 04:20:00,399
landlord. And for households with
children, the amount is $400 per month.

1946
04:19:57,920 --> 04:20:06,399
And lastly, we have the emergency minor
home repair program. And this program is

1947
04:20:03,600 --> 04:20:12,239
for lowincome homeowners and can help
with um essential repairs. So that could

1948
04:20:09,279 --> 04:20:16,800
include something like uh a roof repair
or even an accessibility modification at

1949
04:20:14,800 --> 04:20:23,439
a doorway so that somebody can get into
their home. And for 2425 fiscal year, we

1950
04:20:20,479 --> 04:20:27,800
assisted 20 households. And for 2526
fiscal year, we assisted eight.

1951
04:20:29,790 --> 04:20:37,520
[snorts] And last but not least, um I
wanted to take this opportunity to to

1952
04:20:35,199 --> 04:20:43,600
thank all of council for your continued
leadership and support for the programs

1953
04:20:41,359 --> 04:20:49,520
and the people
within community services. Um I also

1954
04:20:46,960 --> 04:20:55,680
would be remiss if I did not recognize
the heart of everything that we do, that

1955
04:20:52,640 --> 04:20:59,760
being our county of Renfruit staff. And
I say county of Renfruit staff because

1956
04:20:57,600 --> 04:21:03,359
it really is, you know, inclusive to all
of the county of Renfruit staff. When

1957
04:21:01,600 --> 04:21:07,439
we're supporting people in housing, you
know, there's community services, we

1958
04:21:05,520 --> 04:21:13,600
have finance, we have development and
property. It's a it's it certainly is a

1959
04:21:10,159 --> 04:21:19,199
a team approach. And uh I think we can
all reflect upon the county's why

1960
04:21:16,159 --> 04:21:24,479
knowing that our services do cultivate a
compassionate, collaborative, creative,

1961
04:21:21,680 --> 04:21:28,960
and inclusive environment, providing our
community with meaningful support and

1962
04:21:26,640 --> 04:21:34,035
innovative solutions. Thank you. And
I'll pass the mic on to my colleague

1963
04:21:30,560 --> 04:21:34,035
Kevin Ratitz. [panting]

1964
04:21:46,960 --> 04:21:52,439
Thank you, Jennifer, and and through
you, chair. Good afternoon.

1965
04:21:54,479 --> 04:22:01,840
So, in our housing in our
[clears throat] housing portfolio, we

1966
04:21:59,120 --> 04:22:08,319
have uh,32
residential units. Um and that

1967
04:22:05,279 --> 04:22:15,439
translates into about 1.1 million square
feet of real estate. Of course um these

1968
04:22:11,840 --> 04:22:20,000
units consist of um apartments, town
houses,

1969
04:22:16,960 --> 04:22:25,359
single and semi- detached homes which
are located throughout the county and in

1970
04:22:21,760 --> 04:22:30,399
the city of Pamroke.
So, in 2025, [clears throat]

1971
04:22:27,680 --> 04:22:36,399
um it was another another busy year and
just I'll mention some you'll see some

1972
04:22:32,720 --> 04:22:42,560
of the projects and milestones uh up on
the screen. Of course, there was the 135

1973
04:22:39,760 --> 04:22:48,560
Francis Street uh triplex and that's
where we removed a uh wartime home from

1974
04:22:45,920 --> 04:22:56,960
the property and replaced it with a 2100
ft um triplex.

1975
04:22:52,479 --> 04:23:02,800
There was the um over 2024 Vimemy uh
Boulevard. We converted that uh space.

1976
04:23:00,399 --> 04:23:08,479
It was a storage space, a garage. We
converted that into a two-bedroom

1977
04:23:05,600 --> 04:23:13,840
uh apartment. And of course, the Palmer
Rapids septic system replacement, that

1978
04:23:10,960 --> 04:23:18,640
was a uh unplanned or an emergency
project where we had to replace a a

1979
04:23:16,880 --> 04:23:24,560
septic system. And I think the price tag
on that was about $283,000.

1980
04:23:21,920 --> 04:23:29,760
for that emergency repair.
And the Lee Street project that was

1981
04:23:26,960 --> 04:23:35,359
somewhat of a a significant and I'll say
unique project where we did a 8 unit uh

1982
04:23:33,760 --> 04:23:41,279
rehabilitation.
Um there was a lot of u coordination and

1983
04:23:39,520 --> 04:23:49,600
scheduling involved for that that
project. Um we had to vacate the uh and

1984
04:23:46,080 --> 04:23:57,120
and relocate the tenants uh before we
were able to uh conduct the work. And

1985
04:23:52,560 --> 04:24:02,479
that work involved um we
addressed some of the um structural

1986
04:23:59,680 --> 04:24:10,479
deficiencies. There were some foundation
issues. uh drainage concerns as well as

1987
04:24:06,880 --> 04:24:14,720
and of course we uh uh upgraded u some
energy efficient uh units with

1988
04:24:13,199 --> 04:24:18,880
insulation.
Um [clears throat] so with that project

1989
04:24:17,040 --> 04:24:24,880
there we were able to there was some
considerable cost savings uh due to the

1990
04:24:21,840 --> 04:24:30,000
fact that the uh the contractors
um were on site for a period of time and

1991
04:24:28,239 --> 04:24:36,640
of course evidently they were just able
to move from uh unit uh to unit. So, not

1992
04:24:33,439 --> 04:24:40,800
only was there cost savings, but um it
reduced the uh the timeline of the

1993
04:24:38,960 --> 04:24:45,840
projects, which we completed that
project in about a 9-month period. And

1994
04:24:43,600 --> 04:24:52,720
you can see some of the the pictures up
there. It does you can see the Lee

1995
04:24:48,080 --> 04:24:57,087
Street photo um of the uh the new newly
renovated uh unit. [clears throat]

1996
04:24:57,120 --> 04:25:08,880
And then of course over at the uh 700
McKay uh care for building, we um

1997
04:25:04,880 --> 04:25:15,080
constructed uh another uh eight bedrooms
and upgraded the kitchen facilities and

1998
04:25:11,680 --> 04:25:15,080
laundry facilities.

1999
04:25:17,120 --> 04:25:24,319
Um in 2025 the capital projects we had
approximately it's we kind of averaged

2000
04:25:22,319 --> 04:25:29,920
in the last few years about about $5
million uh in capital projects both

2001
04:25:27,359 --> 04:25:36,080
planned and unplanned. Uh last year we
had over 130 projects that were

2002
04:25:32,640 --> 04:25:42,479
completed and uh some of them involved
you see paving of parking lots uh over

2003
04:25:38,800 --> 04:25:46,960
at the Bronx and Reynolds complex. We
replaced some exterior doors. to be was

2004
04:25:44,399 --> 04:25:54,080
about over 40 doors that were replaced.
Um the over at 41 Vimemy in Renfruit, we

2005
04:25:51,279 --> 04:25:59,520
had a porch roof. We installed new porch
roofs and uh Spruce Street uh roof

2006
04:25:57,600 --> 04:26:03,840
replacement as well as other buildings
where we replace the roofs and the

2007
04:26:02,159 --> 04:26:09,600
regarding the electrical electrical
upgrades. We did uh four buildings last

2008
04:26:07,439 --> 04:26:14,800
year where we converted the existing
fluorescent lights to LED and we

2009
04:26:12,800 --> 04:26:20,000
continue with that this year. I think we
have another nine sites scheduled uh to

2010
04:26:17,600 --> 04:26:28,120
do that conversion this year. As you can
see in the chart, probably about half of

2011
04:26:22,399 --> 04:26:28,120
our projects are related to u structure.

2012
04:26:31,359 --> 04:26:40,080
And of course uh every year we we
encounter and deal with uh emergencies

2013
04:26:36,560 --> 04:26:43,680
uh or unplanned projects. Um but one
good news story as you see up there at

2014
04:26:42,000 --> 04:26:53,840
2025
uh we had we had no fires and um as of

2015
04:26:48,479 --> 04:26:58,080
2026 to date um knock on wood uh no no
fires and we trust that that trend

2016
04:26:56,000 --> 04:27:02,239
continues. But of course we did respond
to multiple uh building system failures.

2017
04:27:00,640 --> 04:27:08,239
As you can see in some of the photos up
there in the top right hand corner, we

2018
04:27:05,600 --> 04:27:13,760
replaced some um furnaces with high
efficiency furnaces. We replaced some

2019
04:27:11,520 --> 04:27:19,920
electrical panels that were damaged due
to uh water. And then of course the

2020
04:27:16,640 --> 04:27:26,640
middle picture was uh one of those
emergency projects where um

2021
04:27:23,680 --> 04:27:34,640
the sanitary sewer line failed. It was a
a 60 unit apartment complex and as you

2022
04:27:29,840 --> 04:27:39,040
can see in the picture um it uh it the
original u sanitary line which was

2023
04:27:37,600 --> 04:27:43,040
located underneath the slab of the
building of course was approximately

2024
04:27:41,040 --> 04:27:49,600
about you know 50 plus years old it had
failed. Uh so in order to address that

2025
04:27:46,319 --> 04:27:58,800
and correct that repair that sanitary
line um we had to cut through the uh 8

2026
04:27:54,399 --> 04:28:04,960
in slab in the hallway um a probably
about 20 in wide and it was about 50 ft

2027
04:28:01,920 --> 04:28:09,760
in length and so it was uh it was a
considerable emergency project but I

2028
04:28:07,600 --> 04:28:15,760
think we were able to have that restored
within about a 3-day period. And of

2029
04:28:12,000 --> 04:28:19,439
course um we did have some u storm and
sanitary backups over at Solivan

2030
04:28:17,600 --> 04:28:28,199
Crescent. And last year there was a
total of 73

2031
04:28:22,960 --> 04:28:28,199
um sewer backups in in the portfolio.

2032
04:28:29,199 --> 04:28:35,680
So on the operations and maintenance
side of the business, you know, we

2033
04:28:33,199 --> 04:28:40,080
continue uh continue progression from
reactive to pro proactive maintenance

2034
04:28:38,080 --> 04:28:44,880
model which uh we've had some success
with that. [sighs]

2035
04:28:41,600 --> 04:28:52,720
Um we are able to 2025 we maintained a
vacancy rate of about 3 to 4% which

2036
04:28:47,680 --> 04:28:57,920
which is about uh 35 to 40 units and as
you can see we completed 102 vacant uh

2037
04:28:56,000 --> 04:29:03,600
units. We repaired them and and turned
them over. As I indicated earlier, uh

2038
04:29:00,800 --> 04:29:08,080
2025 was a busy year busy year. You can
see where [clears throat]

2039
04:29:05,680 --> 04:29:14,399
there was 30 over 3,700 work orders,
which averages about 300 work orders per

2040
04:29:11,199 --> 04:29:19,040
month. And uh if you look at the chart,
you can see about 50% of that, half of

2041
04:29:16,479 --> 04:29:25,840
that is related to electrical and
plumbing. And then of course in the

2042
04:29:21,439 --> 04:29:30,399
portfolio we completed um 100% uh
inspections, building inspections in the

2043
04:29:28,239 --> 04:29:38,239
portfolio. And I'll maybe just elaborate
a little bit on that. That's uh it's a

2044
04:29:34,399 --> 04:29:43,439
um considerable uh time consuming
exercise. We estimated that there was

2045
04:29:40,399 --> 04:29:49,760
probably over a thousand uh staff hours
involved in this annual exercise. And

2046
04:29:46,479 --> 04:29:53,760
what that consists of, we have the
building infrastructure coordinators.

2047
04:29:51,520 --> 04:29:58,479
They will do inspections within the the
units. Um so they they go to the unit

2048
04:29:56,800 --> 04:30:04,319
and do a walk through, a visual
inspection and they have a uh inspection

2049
04:30:00,720 --> 04:30:11,760
list um for a report which there's about
uh 80 plus line items on that report and

2050
04:30:07,520 --> 04:30:16,677
the uh information is documented on that
reported by a lot of pictures. And then

2051
04:30:14,960 --> 04:30:20,960
of course it doesn't end there. Uh
[clears throat] because of the items

2052
04:30:18,640 --> 04:30:27,520
that's identified, there's work orders
created uh in order to address some of

2053
04:30:23,279 --> 04:30:33,040
the priority um issues or priority
items. And sometimes it's not only a

2054
04:30:30,159 --> 04:30:39,439
work order, it translates into uh small
small projects.

2055
04:30:35,520 --> 04:30:45,080
Um again a very uh timeconsuming
u exercise each year but very important

2056
04:30:45,680 --> 04:30:55,120
and 2026 uh some capital projects again
we have about uh $5 million

2057
04:30:52,560 --> 04:30:59,199
uh scheduled for this year uh consisting
of there's probably 70 plus projects

2058
04:30:57,439 --> 04:31:07,600
planned projects of course there will be
some emergencies and unplanned projects

2059
04:31:01,359 --> 04:31:15,600
uh as well um We in I believe it was
it's seven seven units to date we have

2060
04:31:13,040 --> 04:31:21,920
uh moved to the digital keying systems.
It's a fob system. Uh in we did a pilot

2061
04:31:19,120 --> 04:31:27,600
project in one of the uh units where
we've replaced and modernized the uh

2062
04:31:25,120 --> 04:31:34,080
laundry equipment, the washing machines
and dryers which were uh currently they

2063
04:31:31,040 --> 04:31:39,040
were currently coin operated and we
upgraded them replaced them to uh modern

2064
04:31:37,439 --> 04:31:43,920
technology.
And of course uh we have uh several

2065
04:31:41,760 --> 04:31:49,760
roofing projects and insulation projects
this year u upgrades to elevators and we

2066
04:31:47,120 --> 04:31:56,000
anticipate doing uh possibly another
triplex replicating the 135 Francis

2067
04:31:52,399 --> 04:32:01,760
project and um also we continue with
balcony inspections and some complexes

2068
04:31:59,120 --> 04:32:04,760
where we'll be actually removing the uh
balconies.

2069
04:32:07,680 --> 04:32:14,319
Sorry.
Sorry.

2070
04:32:11,600 --> 04:32:19,439
Um in the revi revitalation
revitalization strategy uh vision

2071
04:32:17,439 --> 04:32:25,120
forward. You know we continue
incrementally increase unit density by

2072
04:32:22,800 --> 04:32:30,319
converting wartime homes to triplexes or
possibly even quadlexes. Um we're going

2073
04:32:28,560 --> 04:32:34,720
to replace units that have been the
higher priority that has been identified

2074
04:32:32,960 --> 04:32:40,159
for devestment through our building
condition assessments. Um we received

2075
04:32:37,520 --> 04:32:45,040
that report in 2024.
And of course there's u other

2076
04:32:41,920 --> 04:32:50,479
opportunities within the county for um
development redevelopment of properties.

2077
04:32:47,680 --> 04:32:57,640
Um as as you can see up on the screen
there's a couple of potential uh

2078
04:32:52,560 --> 04:32:57,640
development sites in in the county

2079
04:33:00,319 --> 04:33:07,600
and uh moving forward into into the
future. Um, you know, some of our

2080
04:33:06,400 --> 04:33:13,359
priorities, you know, we want to
continue with the uh transition to

2081
04:33:10,480 --> 04:33:19,279
proactive maintenance and long-term
asset management. Uh, continue with

2082
04:33:15,520 --> 04:33:23,840
supporting tenant the well-being
uh through uh safe and secure and

2083
04:33:21,760 --> 04:33:27,840
well-maintained communities, improve
accessibility,

2084
04:33:25,359 --> 04:33:32,719
um, energy efficient energy efficiency
and long-term sustainability uh, while

2085
04:33:30,480 --> 04:33:38,879
reducing maintenance and operating
costs. um in the housing portfolio with

2086
04:33:36,639 --> 04:33:45,279
new development and building upgrades
and continue with u maint maintain low

2087
04:33:42,240 --> 04:33:49,920
vacancy rates and reduce u unit
turnovers.

2088
04:33:46,879 --> 04:33:57,680
Of course, all these uh priorities are
only made possible uh with our continued

2089
04:33:54,160 --> 04:34:04,320
um dedication and prof professionalism
uh from our staff. And um in our

2090
04:34:01,520 --> 04:34:09,840
division, we are are fortunate and I
sincerely say that we are fortunate to

2091
04:34:06,000 --> 04:34:15,520
have a a team that is um very
conscientious uh committed uh a

2092
04:34:13,119 --> 04:34:19,920
remarkable a remarkable work ethic and
they really do care what they do each

2093
04:34:17,199 --> 04:34:25,840
each and every day. And uh a thank you
to uh the senior leadership team for for

2094
04:34:22,561 --> 04:34:32,680
your guidance and um also a big thank
you to county council for your ongoing

2095
04:34:28,320 --> 04:34:32,680
support. Thank you.

2096
04:34:33,279 --> 04:34:40,639
» Thank you Kevin and Jennifer. Um two
very good reports and I think I'd like

2097
04:34:38,000 --> 04:34:45,840
to echo what uh Jennifer said in
thanking all the staff everywhere for

2098
04:34:44,160 --> 04:34:51,119
what you do. I mean, it's not an easy
job to do. Um, you know, helping people

2099
04:34:48,879 --> 04:34:56,719
maintain their basic,
um, need for housing. Are there any

2100
04:34:54,240 --> 04:35:01,039
questions? I'll take the first question
from the city of Penrook, please.

2101
04:34:58,719 --> 04:35:05,920
» Madame Chair, Mr. Ratis, and Mr.
Umbrowski, thank you for the wonderful

2102
04:35:02,959 --> 04:35:11,199
report. Uh, I live in an area where
there's social housing is sort of all

2103
04:35:08,000 --> 04:35:14,879
around me. I grew up uh you know in in a
private home with my parents and uh

2104
04:35:13,600 --> 04:35:20,400
other people didn't have the
opportunities perhaps that I had in a

2105
04:35:17,199 --> 04:35:25,840
very humble environment. Uh but I know
that uh social housing you know in many

2106
04:35:23,039 --> 04:35:30,719
uh instances uh you know when families
encounter a sinking ship you're their

2107
04:35:28,561 --> 04:35:35,920
life raft till they can get on to better
things. And I know particularly that uh

2108
04:35:33,920 --> 04:35:40,400
two individuals that I knew that I kind
of grew up with, they're a little bit

2109
04:35:37,279 --> 04:35:45,600
younger than me. Uh they ended up in
social housing due to circumstances

2110
04:35:43,039 --> 04:35:50,400
beyond their control. And I remember one
young boy, he had three paper routes in

2111
04:35:48,480 --> 04:35:55,840
order to help his mother offset the
costs of the rent. And I mean, as I

2112
04:35:53,920 --> 04:35:59,760
said, you were their life raft till they
could go on to better things and be

2113
04:35:57,359 --> 04:36:05,119
rescued. and that you know today that
one individual that had the three paper

2114
04:36:01,760 --> 04:36:10,719
routes has a very successful business
and he employs 70 people and it's

2115
04:36:08,240 --> 04:36:16,080
because of organizations that I think
such as the boys and girls club who

2116
04:36:13,119 --> 04:36:20,320
reached out to these individuals and uh
show them that there were other things

2117
04:36:17,520 --> 04:36:25,840
available for you know that perhaps kept
them out of mischief. uh they learned

2118
04:36:22,561 --> 04:36:29,359
something. They learned to uh uh coexist
with one another. Uh they learned about

2119
04:36:27,840 --> 04:36:34,160
relationships.
And as a former mayor of Pemrook some

2120
04:36:31,920 --> 04:36:40,400
years ago, I went to one of those Boys
and Girls Club meetings on Cecil Street

2121
04:36:37,359 --> 04:36:46,879
and I saw for myself the dedication of
the staff uh you know the volunteers and

2122
04:36:43,439 --> 04:36:51,359
the parents to help those children uh
lives become better.

2123
04:36:49,199 --> 04:36:56,080
another individual faced the same
circumstances and I hope I'm not going

2124
04:36:53,359 --> 04:37:02,240
on too long. Uh is now in a leadership
role. He joined the military and he's in

2125
04:36:58,480 --> 04:37:06,799
Latafia and I mean if it wasn't for you
know folks such as Renford C County

2126
04:37:04,480 --> 04:37:12,080
Housing Authority and the excellent
staff to keeping the buildings in shape

2127
04:37:08,959 --> 04:37:17,199
whatever and your interest and your uh
your commitment uh you know those folks

2128
04:37:15,119 --> 04:37:20,639
probably wouldn't have had that chance.
Uh, councelor Watt and I were talking

2129
04:37:18,879 --> 04:37:26,400
earlier a little bit during the break.
Uh, we've been friends, well, I think

2130
04:37:22,561 --> 04:37:31,359
we've been friends for uh, 60 years and
uh, we were just discussing about small,

2131
04:37:28,719 --> 04:37:35,119
you know, councils as opposed to this
county setting. And he said to me, what

2132
04:37:33,600 --> 04:37:39,600
do you think? I said, well, you know,
our situations are different in a

2133
04:37:36,799 --> 04:37:44,561
smaller community council. But I said,
this group are professional. I mean, uh,

2134
04:37:42,719 --> 04:37:49,840
you know, we're very fortunate as
municipalities that we have the Renfruit

2135
04:37:46,879 --> 04:37:54,080
County Group such as this one to help us
carry on and make life better for

2136
04:37:51,920 --> 04:37:57,480
everyone. So, thank you very much. I
appreciate it.

2137
04:37:58,000 --> 04:38:03,199
» Thank you for sharing that. Are there
any other member from Aron Prior,

2138
04:38:02,320 --> 04:38:05,840
please?
>> Thank you, chair. Thanks,

2139
04:38:04,352 --> 04:38:09,920
[clears throat] Melissa. Thanks, Kevin.
Melissa, the question you had was or

2140
04:38:08,160 --> 04:38:15,840
didn't one of your statements was that
do you review the applicants to bring

2141
04:38:12,561 --> 04:38:20,000
their applicants applicants or
applications up to speed every six

2142
04:38:18,000 --> 04:38:25,439
months or semianually?
Geez, what a day. Been a long day.

2143
04:38:22,480 --> 04:38:31,760
semianually
people that are in the residence today.

2144
04:38:28,959 --> 04:38:40,160
Do we do a
semianual or annual update on what their

2145
04:38:36,799 --> 04:38:44,879
income is? Like hypothetically, I got in
there, I was a

2146
04:38:42,400 --> 04:38:50,879
Tim Horton server and now I'm the
manager. So my my wages have tripled.

2147
04:38:49,039 --> 04:38:56,480
Does that get taken into account? and
then I get moved out or how does that

2148
04:38:54,719 --> 04:39:00,561
work? Thank you.
>> Yeah.

2149
04:38:58,639 --> 04:39:07,760
» Thank you. Through chair through chair
to to council. Um for current tenants,

2150
04:39:05,199 --> 04:39:14,480
we have a process called annual
information review. And that's when we

2151
04:39:10,799 --> 04:39:19,600
have tenant households confirm a lot of
information you as to you know who all

2152
04:39:16,879 --> 04:39:25,439
is living there um any special needs
they may have along with their financial

2153
04:39:22,400 --> 04:39:31,520
information. So we focus over on assets
and assets are you know self-disclosed

2154
04:39:28,160 --> 04:39:36,240
to to us and then income we require um
verification of income most commonly

2155
04:39:33,920 --> 04:39:41,840
that is uh their income tax assessment
for the previous year. So most

2156
04:39:38,958 --> 04:39:47,600
definitely we do evaluate their income
to determine the level of subsidy that

2157
04:39:44,638 --> 04:39:51,840
they may receive for those whose income
is higher. They can continue to reside

2158
04:39:50,320 --> 04:39:56,400
within Renfruit County Housing
Corporation because it's the housing

2159
04:39:53,920 --> 04:40:00,878
services act that speaks to the social
assistance part of it, the rate of

2160
04:39:58,160 --> 04:40:06,638
subsidy, but it's the residential
tenency act that protects people's

2161
04:40:03,680 --> 04:40:11,440
rights to continue living within their
home. So, if somebody's income is now

2162
04:40:08,958 --> 04:40:16,400
high and and I think it's great a lot of
tenants, you know, um have been able to

2163
04:40:13,600 --> 04:40:20,798
increase their incomes um they still
have a home with Renfruit County Housing

2164
04:40:18,638 --> 04:40:26,718
and we appreciate that people, you know,
are reluctant to move um because the

2165
04:40:24,878 --> 04:40:30,080
rents are just so unaffordable in the
community. When we think about, you

2166
04:40:28,160 --> 04:40:34,480
know, what a one-bedroom costs in the
private market or a two-bedroom or a

2167
04:40:31,840 --> 04:40:39,120
threebedroom, um, despite income
increases within our CHC households, it

2168
04:40:37,360 --> 04:40:45,200
still isn't enough to have people
venture out along the housing continuum.

2169
04:40:42,958 --> 04:40:50,000
» Thank you.
>> Are there any um member from North Alono

2170
04:40:48,160 --> 04:40:53,120
Wilberforce, please?
>> Thank you, Madam Chair, and thank you,

2171
04:40:51,440 --> 04:40:58,878
Jennifer and Kevin. Excellent
presentation. I think I have a question

2172
04:40:55,440 --> 04:41:04,160
for each one of you. Um, Kevin, I know
that I was really pleased to see that

2173
04:41:01,280 --> 04:41:10,480
100% of the unit inspections have been
completed and I'm just guessing that

2174
04:41:07,280 --> 04:41:18,320
that may have had some impact as to the
reduction in the fires and hopefully

2175
04:41:13,840 --> 04:41:23,840
being proactive that helps uh keep that
number at zero.

2176
04:41:21,360 --> 04:41:30,638
And for Jennifer, I was just curious as
well. I know there's a new program where

2177
04:41:27,600 --> 04:41:35,360
rather than move toward eviction as
quickly as maybe we did in the past,

2178
04:41:33,280 --> 04:41:41,360
there's more intervention now, more
support, and I'm just interested

2179
04:41:38,560 --> 04:41:46,760
year-over-year what that reduction in
eviction notices might look like. Thank

2180
04:41:43,760 --> 04:41:46,760
you.

2181
04:41:47,600 --> 04:41:54,958
» Go first.
>> Uh, thank you for that question. Thank

2182
04:41:50,958 --> 04:42:00,878
you, chair. Um yeah, we're we're
optimistic and um I said we hope the

2183
04:41:58,638 --> 04:42:08,638
trend continues where there there are no
fires. Um regarding the building in

2184
04:42:05,760 --> 04:42:16,680
inspections, we would think that uh you
know there's some dividends being being

2185
04:42:11,600 --> 04:42:16,680
paid through those um inspections.

2186
04:42:20,240 --> 04:42:26,560
member from Admir Bramman, please. Uh
>> thank you very much, Madame Chair, and

2187
04:42:24,718 --> 04:42:33,280
as with all of my colleagues, uh thank
you to Miss Dumbroski and Mr. Ratit's uh

2188
04:42:29,840 --> 04:42:37,440
outstanding report. Uh the the it's
always important to recognize um those

2189
04:42:35,840 --> 04:42:42,080
folks that are leaving precarious lives
within our community. We must embrace

2190
04:42:38,958 --> 04:42:47,920
them. Uh there was one question I had on
the capital projects page. So, uh, it

2191
04:42:45,120 --> 04:42:52,320
appears that vacancy turnover is just
under $3 and $10 of of our capital

2192
04:42:50,240 --> 04:42:58,040
expenditures. Is that kind of consistent
with with uh with rental properties?

2193
04:43:00,240 --> 04:43:10,000
» Um,
I may direct that over to Mr. Mr. Davis.

2194
04:43:09,586 --> 04:43:14,638
[laughter]
>> I do like to involve as many staff as

2195
04:43:12,080 --> 04:43:18,160
possible. Mr. Davis, please.
>> Thank you, Chair and three. So, um, to

2196
04:43:16,480 --> 04:43:21,200
be to be blunt and and open, I think
we'll have to get back to you on that

2197
04:43:19,680 --> 04:43:24,400
question to see if, um, what's
consistent with the public compared to

2198
04:43:23,120 --> 04:43:29,680
the private market.
>> Thank you,

2199
04:43:27,520 --> 04:43:33,040
» member from uh, Greater Madawasco,
please.

2200
04:43:30,718 --> 04:43:38,958
» Thank you. And through you, chair. Just
a quick question. I know that I we're

2201
04:43:36,400 --> 04:43:45,440
looking at some housing changes in Armp
Prior, Renfruit, some rehabilitations of

2202
04:43:41,360 --> 04:43:51,760
that. Um, as we progress and as we move
forward, um, areas such as Cobden that

2203
04:43:49,520 --> 04:43:57,200
may be growing with a mine area that
that will attract workers, is there any

2204
04:43:54,160 --> 04:44:01,760
thought going down the road of possibly
selling some units and run through an

2205
04:43:58,958 --> 04:44:08,040
armpire and then purchasing properties
in in other areas that may be growing

2206
04:44:04,480 --> 04:44:08,040
within the county?

2207
04:44:11,360 --> 04:44:16,320
Um,
>> Mr. Davis.

2208
04:44:14,400 --> 04:44:19,120
» Sure. I don't mind, Chair. And
>> you're going to give me whip last year.

2209
04:44:18,480 --> 04:44:22,798
Don't go there.
>> No, I I don't mind, Shar. And thank you.

2210
04:44:20,798 --> 04:44:28,638
And through you. So, when we look at our
portfolio as a whole, our 132 units, um,

2211
04:44:26,320 --> 04:44:32,958
we typically look at rebuilding what we
have in those locations. Other locations

2212
04:44:31,200 --> 04:44:38,718
like your municipality where may not
have our RCHC units, um, we'd be looking

2213
04:44:36,560 --> 04:44:42,240
for partnerships. Um, we've engaged with
some partnerships already to see what we

2214
04:44:40,400 --> 04:44:46,320
can do in your municipality and any
municipality in Renford County. We've

2215
04:44:44,798 --> 04:44:50,400
talked openly about a care for
partnership. We've talked openly about a

2216
04:44:48,560 --> 04:44:54,958
um, our empire regional health as a
partnership to expand our portfolio

2217
04:44:52,878 --> 04:44:59,200
while Deep River, sorry, Deep River 2,
thank you uh, CEO. While we look at

2218
04:44:57,200 --> 04:45:03,760
these units, um, I think we've talked
about this in the past during our vision

2219
04:45:01,040 --> 04:45:08,480
forward or 5-year plan. when we replace
a unit with three units, this is when we

2220
04:45:06,320 --> 04:45:12,798
can look at internally with our CEO and
director Patrick, what can we divest

2221
04:45:10,718 --> 04:45:17,600
ourselves with after that? So, it's not
a matter of building more than 1,032

2222
04:45:15,200 --> 04:45:21,280
units. That's not our our standard, but
we have an opportunity now to divest

2223
04:45:19,680 --> 04:45:25,520
ourselves with units like we talked
about openly about the 24 units at

2224
04:45:23,040 --> 04:45:30,560
Nelson Street. With those monies, we
then can look at the partnerships and

2225
04:45:27,440 --> 04:45:34,320
build somewhere some other locations.
>> Yeah. and like it does benefit that we

2226
04:45:32,798 --> 04:45:38,040
have municipal lands and other municipal
lands in our portfolio.

2227
04:45:39,680 --> 04:45:47,440
» Okay, thank you. Miss Dan Broski would
like to answer one of the questions from

2228
04:45:44,958 --> 04:45:53,520
Yeah,
>> thank you through chair to council. Um,

2229
04:45:50,798 --> 04:45:59,520
thank you councelor Bros for uh raising
the the point about the the efforts that

2230
04:45:56,160 --> 04:46:04,240
we are doing to help people stay within
their homes. Uh we can call it housing

2231
04:46:02,480 --> 04:46:08,718
retention, we can call it eviction
mitigation, but it really is about

2232
04:46:05,920 --> 04:46:14,320
helping people stay in their homes. And
uh we are doing everything that we can

2233
04:46:11,760 --> 04:46:19,680
with a health and a traumainformed
collaborative lens. We are working

2234
04:46:16,400 --> 04:46:24,798
within our own team within community
services. Um really having meaningful,

2235
04:46:23,440 --> 04:46:31,200
you know, collaborative meetings through
our peer committee. Um turning over

2236
04:46:27,920 --> 04:46:36,320
every single option. um talking with
mental health services and and other

2237
04:46:33,520 --> 04:46:41,040
support providers and trying to come up
with a plan not just for the person but

2238
04:46:38,638 --> 04:46:45,680
with the person so that they can
overcome some of the challenges that

2239
04:46:43,360 --> 04:46:50,240
they're facing. I'd like to say that
we're very close to having a no eviction

2240
04:46:47,840 --> 04:46:57,440
policy within Renfruit County Housing
Corporation and uh I I talk about it

2241
04:46:54,320 --> 04:47:02,160
very generically because um this has to
do with people and of course you know

2242
04:46:59,040 --> 04:47:07,920
all the circumstances are are individual
um but you know that is our mission to

2243
04:47:04,400 --> 04:47:11,280
keep people in their homes.
>> Thank you for that. Are there any other

2244
04:47:09,840 --> 04:47:14,320
questions or comments? Member from
Renfruit please.

2245
04:47:12,400 --> 04:47:21,360
» Uh thank you very much. an excellent
report and I really enjoy just comparing

2246
04:47:16,958 --> 04:47:26,320
numbers. Uh so I'm curious uh if you can
offer some insight into the graph that

2247
04:47:24,480 --> 04:47:31,600
shows households that moved out of our
CHC units. Last year we're 65 and this

2248
04:47:29,440 --> 04:47:36,400
year we're 95. So that seems like a
pretty significant increase and I'm just

2249
04:47:33,680 --> 04:47:39,638
wondering you know what you can offer on
that please.

2250
04:47:42,320 --> 04:47:51,440
So the reason for moveouts can be for a
variety of of reasons. Um we really

2251
04:47:49,360 --> 04:47:59,520
don't have any trend that's pointing out
to say that it's any one given thing. Um

2252
04:47:56,718 --> 04:48:05,440
generically, you know, people we find
move because they are choosing to to

2253
04:48:02,320 --> 04:48:11,120
move communities. um they perhaps have
opportunities for other services or

2254
04:48:07,360 --> 04:48:15,760
employment or or family connections or
in some situations

2255
04:48:13,200 --> 04:48:21,520
um they become homeowners or in some
situations their close relationships

2256
04:48:18,718 --> 04:48:28,000
change and they may now cohabitate over
in a spousall like relationship. Um so

2257
04:48:24,240 --> 04:48:32,958
there's a variety of reasons.
>> Okay. Thank you. and and just the

2258
04:48:30,240 --> 04:48:38,240
waiting or the weightless modernization.
Um

2259
04:48:35,040 --> 04:48:44,160
it's it looks like we have more of a
requirement for one bedroom and it looks

2260
04:48:40,958 --> 04:48:47,840
like an older adult population when I
look at the when I look at the little

2261
04:48:46,080 --> 04:48:52,320
bar graphs. Is that is that a fair
assessment?

2262
04:48:49,920 --> 04:48:55,760
» Yes, through you chair to council. That
absolutely is a fair assessment. The

2263
04:48:54,320 --> 04:49:00,400
biggest pressure point is for the
one-bedroom and twobedroom units with

2264
04:48:57,760 --> 04:49:03,360
throughout our portfolio.
>> Thank you.

2265
04:49:01,760 --> 04:49:07,200
» Thank you. Are there any other questions
or comments? Member from Whitewater,

2266
04:49:05,280 --> 04:49:12,638
please.
>> Thank you, Chair, and to Jennifer and

2267
04:49:09,760 --> 04:49:17,360
Kevin. Thank you for all you do
throughout the year. We only get to uh

2268
04:49:15,120 --> 04:49:20,878
to really recognize it when you come
here to do the AGM presentations.

2269
04:49:19,200 --> 04:49:27,280
Usually, it's bad news if we see you
between AGMs. Um, but I I thank you for

2270
04:49:25,360 --> 04:49:33,360
that. Your presentation today was really
good. Like from a it was

2271
04:49:31,680 --> 04:49:37,760
uh
it really spoke to the improvements that

2272
04:49:35,680 --> 04:49:42,080
were making in the process. Jennifer,
from your side, the six uh areas that

2273
04:49:40,638 --> 04:49:46,160
you highlighted within the community
services development department, the

2274
04:49:44,160 --> 04:49:51,440
examples you gave of how you're
increasing integration, modernization,

2275
04:49:49,200 --> 04:49:55,520
collaborate, that that is exactly, I
think, what council has wanted. Uh we

2276
04:49:54,400 --> 04:50:01,200
may not be able to make the difference
and build another thousand homes, but we

2277
04:49:57,760 --> 04:50:04,638
can do better to to support the people
that we can within the resources we

2278
04:50:02,958 --> 04:50:09,120
have. So, I I want I want to recognize
you and of course the director and her

2279
04:50:06,878 --> 04:50:12,560
whole team for that type that that
investment you're making in those

2280
04:50:10,320 --> 04:50:16,798
efforts. And Kevin, it goes without
saying

2281
04:50:14,638 --> 04:50:22,638
trying to be proactive and making sure
that the limited dollars that we have

2282
04:50:19,200 --> 04:50:27,200
available are are supporting these the
limited assets we have. When you take a

2283
04:50:25,200 --> 04:50:31,600
look at the money we're putting in to
repair uh a portion of a building

2284
04:50:29,760 --> 04:50:35,520
knowing that the roof is next and we
can't afford to do the roof, but it's

2285
04:50:33,040 --> 04:50:39,120
going to cause more damage. This is the
type of thing that you're tackling. And

2286
04:50:37,520 --> 04:50:43,280
I know we're not throwing enough money
at you to solve it yet, but you are

2287
04:50:41,600 --> 04:50:48,000
making headway and we're seeing it with
the examples at Francis Street. So, I I

2288
04:50:46,400 --> 04:50:51,760
just want to I want to thank both of you
and your teams for this type of

2289
04:50:49,520 --> 04:50:54,958
investment and effort.
Uh, I have a couple questions about

2290
04:50:53,600 --> 04:51:00,400
numbers and sorry, they're going to be
more for Jennifer and Kevin. [laughter]

2291
04:50:57,200 --> 04:51:04,240
Um, when I look at the total number of
households that Renford County Housing

2292
04:51:02,638 --> 04:51:07,600
supports
between the different programs you

2293
04:51:05,920 --> 04:51:11,360
outlined,
it's about 1,525

2294
04:51:09,760 --> 04:51:16,878
households.
Add in the heart hub at another 12 to 24

2295
04:51:15,040 --> 04:51:21,280
depending on the state of it. We're
really right now based on the dollars

2296
04:51:19,760 --> 04:51:26,878
we're going to talk about later in the
in the agenda, we're supporting 1,550

2297
04:51:25,040 --> 04:51:30,958
households within Renford County. Is
that approximately?

2298
04:51:28,958 --> 04:51:40,120
» That's very close. Yes.
>> Good. And with that 1,550 households, we

2299
04:51:34,240 --> 04:51:40,120
still have almost 2,000 on the wait list

2300
04:51:40,798 --> 04:51:48,958
and right now no way to meet that
demand. So that's, you know, that's a

2301
04:51:45,200 --> 04:51:55,080
total demand right now of of 3,500
people who are asking for affordable

2302
04:51:51,280 --> 04:51:55,080
housing. We're able to support,550.

2303
04:51:55,680 --> 04:52:03,520
You had mentioned about affordable
housing at $863.

2304
04:52:00,240 --> 04:52:08,798
$863 was a single bedroom for affordable
housing. Is there anywhere within the

2305
04:52:06,400 --> 04:52:15,360
county of Renfruit, not the corporation,
but the geographical area where that

2306
04:52:12,160 --> 04:52:19,160
type of rent is being offered outside of
something that you're managing?

2307
04:52:20,160 --> 04:52:26,560
» Thank you. Through you, chair to
council. No,

2308
04:52:24,718 --> 04:52:31,360
the rent amounts within the private
market are astronomical. If we were to

2309
04:52:29,360 --> 04:52:36,718
look today to try to find ourselves a
onebedroom or a twobedroom, a

2310
04:52:33,520 --> 04:52:43,200
onebedroom, if we're lucky, may cost us
16 to $1,800 plus utilities. And a

2311
04:52:40,638 --> 04:52:48,480
two-bedroom might cost us, you know,
upwards of $2,200. Of course, you know,

2312
04:52:46,240 --> 04:52:52,798
there are, you know, some homes that,
you know, are a little bit less than

2313
04:52:50,638 --> 04:52:58,160
that, but really a little bit less than
that. It's it's impossible for for folks

2314
04:52:55,920 --> 04:53:01,360
unfortunately especially those that that
have lower incomes.

2315
04:52:59,600 --> 04:53:07,200
» Good. And that's reality we need to keep
to to bang bang down the not for-profit

2316
04:53:05,040 --> 04:53:12,080
homes. You're right now we have
partnerships with the not for-p profofit

2317
04:53:09,040 --> 04:53:18,878
homes. There's five of them listed in
the chart. about 200 are directly

2318
04:53:15,840 --> 04:53:24,320
working with your portfolio to manage
the remainder that they manage as not

2319
04:53:22,080 --> 04:53:29,520
for profofits not using you as a
resource. They're not offering

2320
04:53:26,480 --> 04:53:35,760
affordable rents are they
>> through you chair to council. Yes, they

2321
04:53:32,400 --> 04:53:44,798
but they are not offering rent gear to
income for their market unit

2322
04:53:41,440 --> 04:53:50,958
rents. Um each nonprofit housing
corporation has their own guidelines as

2323
04:53:47,200 --> 04:53:54,718
to what that affordable rent rate may
be.

2324
04:53:52,000 --> 04:54:00,958
um in some situations they may have
received um previous you know iterations

2325
04:53:57,840 --> 04:54:05,520
of government funding that tied them to
CHC, Canada Mortgage and Housing

2326
04:54:02,878 --> 04:54:09,600
Corporation rates and you know certain
percentage calculations as far as

2327
04:54:07,680 --> 04:54:14,400
average market rent and all of that to
have their their rents below a certain

2328
04:54:11,840 --> 04:54:18,718
level. Um but through talking with the
nonprofits um it's my understanding that

2329
04:54:16,878 --> 04:54:25,680
their rents are you know a little bit
lower than uh what they they could be.

2330
04:54:21,920 --> 04:54:30,240
So um yeah outside of the the private
market um they are the only other ones

2331
04:54:28,400 --> 04:54:34,320
that I am aware of that are providing
that level of deep affordability in

2332
04:54:32,638 --> 04:54:37,360
housing.
>> Perfect. So the point I'm trying to make

2333
04:54:36,080 --> 04:54:42,638
and I just want to make sure I wasn't
veering off is that there's no one else

2334
04:54:40,638 --> 04:54:47,840
in the community that can come to this
that can meet this demand.

2335
04:54:45,360 --> 04:54:53,440
Even the not forprofits run by, you
know, fundraising and and and and

2336
04:54:51,040 --> 04:54:58,718
gaining access to things like CHC, they
still can't offer affordable housing.

2337
04:54:56,958 --> 04:55:02,958
And
it's it's frustrating because we all

2338
04:55:00,480 --> 04:55:08,000
just keep saying, "Oh, can we just uh we
talked to the poor treasurer about uh an

2339
04:55:05,280 --> 04:55:11,120
affordable tax rate. Well, who's going
to take us up on the affordable tax

2340
04:55:09,360 --> 04:55:16,000
rate?" No one can afford to provide
affordable rent. So, you're going to

2341
04:55:13,680 --> 04:55:20,480
create a rate that that can't even be
taken advantage of by the private

2342
04:55:17,520 --> 04:55:24,958
market. Um, so I guess what I'm saying
is just recognizing the problem,

2343
04:55:22,718 --> 04:55:29,600
quantifying it, and saying that there is
no easy solution. and we need to

2344
04:55:26,400 --> 04:55:34,240
continue to work through it. Um, the
last thing I'll say is I'm encouraged.

2345
04:55:31,360 --> 04:55:39,920
We have a new board member for CADCO and
I'm very curious

2346
04:55:36,560 --> 04:55:43,920
to learn more about how organizations
like CADCO are making this work in other

2347
04:55:42,560 --> 04:55:48,878
communities and how we might be able to
apply that locally. So, I'll sum up

2348
04:55:47,440 --> 04:55:53,040
there. Chair, thank you so much. I
really appreciate the time that was put

2349
04:55:50,480 --> 04:55:57,680
into these presentations.
>> Thank you. No pressure, Craig. Uh one

2350
04:55:55,280 --> 04:56:00,480
I'll take one more question from
administr Brammley please.

2351
04:55:59,200 --> 04:56:06,638
» Thank you very much and just as
preamble. So this it is such an

2352
04:56:02,798 --> 04:56:11,520
incredibly complex uh the uh social
housing community housing as I'm sitting

2353
04:56:09,360 --> 04:56:17,040
here listening to uh councelor Nichols
and I'm even thinking I don't know if

2354
04:56:13,200 --> 04:56:21,360
people remember quants uh in the 2008
um it's it's a quantitative analysis uh

2355
04:56:20,080 --> 04:56:25,760
that's how they could break up these
mortgages into these little trenches

2356
04:56:23,280 --> 04:56:28,718
etc. But I'm struck uh we almost need to
have a job description for a quant here

2357
04:56:27,440 --> 04:56:34,320
to be able to follow all of the
different mathematical formulas as to

2358
04:56:31,440 --> 04:56:40,480
how to provide this is an incredibly
complex framework

2359
04:56:37,280 --> 04:56:45,040
of market uh rates rent geared to income
social housing etc. So I'm I'm slowly

2360
04:56:42,958 --> 04:56:50,000
gaining an appreciation for your
capacities. This question though is it

2361
04:56:47,680 --> 04:56:56,560
kind of came up uh at an earlier uh
meeting some some weeks ago. So under

2362
04:56:53,360 --> 04:57:03,680
the SP the special priority populations
um is is the uh theou I believe that we

2363
04:57:01,360 --> 04:57:06,680
have with RVH so is that creating a new
SP?

2364
04:57:09,520 --> 04:57:15,920
» Miss Patrick please.
>> Uh thank you chair through you to

2365
04:57:13,920 --> 04:57:21,280
councelor Donahghue. It's a very good
question. um theou um councelor

2366
04:57:19,440 --> 04:57:25,440
Donahghue is referring to we had uh
brought a draft before um committee we

2367
04:57:23,840 --> 04:57:29,520
have we're still in negotiations with
RVH we have not finalized it and that is

2368
04:57:27,520 --> 04:57:34,958
one of the things that we are uh talking
to them about um some of the particulars

2369
04:57:32,320 --> 04:57:38,798
of what that would look like um I think
as um committee will recall when we

2370
04:57:37,200 --> 04:57:43,760
spoke about that we're really looking
about um essentially targeting the same

2371
04:57:41,840 --> 04:57:48,240
population uh that we would be working
with that may be homeless and not able

2372
04:57:45,520 --> 04:57:54,560
to return return home, but um really in
deep deep uh low income and in deep need

2373
04:57:51,440 --> 04:58:01,280
both medically and socially. Uh so uh
that may look like one of our MESAs

2374
04:57:57,360 --> 04:58:04,480
prioritizations or or potentially um it
could be SP. So that's one of the things

2375
04:58:03,040 --> 04:58:08,480
that we're still working on, but I can
bring back an update at a future

2376
04:58:05,840 --> 04:58:14,160
meeting. Thank you.
>> Thank you. Um I think that's it for

2377
04:58:12,000 --> 04:58:18,878
these presentations. I think they well I
know the general consensus here is that

2378
04:58:16,000 --> 04:58:24,798
it's a very emotional uh portfolio that
you have with between the two of you and

2379
04:58:22,000 --> 04:58:31,360
we thank you for everything you do and
um good luck for another year. Did you

2380
04:58:28,320 --> 04:58:36,600
have anything else you wanted to say?
>> No, thank you.

2381
04:58:33,600 --> 04:58:36,600
» Okay.

2382
04:58:42,878 --> 04:58:50,798
Okay, communications. There are no other
communications. Uh, no consent reports.

2383
04:58:49,200 --> 04:58:55,600
Discussion report. I'll hand this over
to Miss Patrick, please.

2384
04:58:54,000 --> 04:59:00,480
Thank you, chair, and through you to the
board. So, we have three um resolutions.

2385
04:58:58,878 --> 04:59:03,600
May I go ahead and read the first one,
chair?

2386
04:59:00,958 --> 04:59:08,480
» Yes, please. Okay. Thank you. So through
you to committee uh resolution number

2387
04:59:06,000 --> 04:59:12,638
one audited financial statements. The
recommendation is that Renford County

2388
04:59:10,560 --> 04:59:16,320
Housing Corporation board of directors
approve the audited financial statements

2389
04:59:14,798 --> 04:59:21,040
for the Renford County Housing
Corporation for the year ended December

2390
04:59:18,480 --> 04:59:24,638
31st, 2025.
Could I get a mover and a seconder,

2391
04:59:22,718 --> 04:59:30,000
please? By the member from Pedawa,
seconded by the member from North Ala

2392
04:59:26,798 --> 04:59:34,480
Wilberforce. Background, please.
>> Thank you, chair. Uh and through you to

2393
04:59:32,000 --> 04:59:38,718
the board. So, um, earlier in the
meeting, uh, Lori Hunner was here to

2394
04:59:36,878 --> 04:59:42,160
present an overview of the financials,
which included that of the Runford

2395
04:59:40,240 --> 04:59:47,600
County Housing Corporation. Uh, the
financial statement is attached in the

2396
04:59:44,160 --> 04:59:51,360
package and, uh, we're happy to take any
questions if uh,

2397
04:59:50,000 --> 04:59:55,040
sorry if there are any.
>> Are there any questions on the financial

2398
04:59:53,280 --> 05:00:01,360
statement?
A member from Whitewater, please.

2399
04:59:58,638 --> 05:00:06,958
» Thank you, chair. uh and and I suspect
that this this may be bounced over to

2400
05:00:03,120 --> 05:00:12,160
our treasurer. So, uh in the report
there's a note number nine that talks to

2401
05:00:08,798 --> 05:00:17,520
municipal sub subsidies and the page
number

2402
05:00:13,840 --> 05:00:23,360
16 is on the bottom of the page
in it. It talks about uh the comparison

2403
05:00:20,480 --> 05:00:28,958
to 2024 2025 between a number of the
different programs.

2404
05:00:25,360 --> 05:00:33,280
And I see the $6,700,000
of base funding which I just wanted to

2405
05:00:31,440 --> 05:00:39,840
confirm my understanding that that is
property tax.

2406
05:00:35,680 --> 05:00:44,718
And I second question is uh the capital
portion of funds that are used to

2407
05:00:42,798 --> 05:00:49,840
reinvest are they included in this chart
or did I they're somewhere else in this

2408
05:00:47,120 --> 05:00:53,560
in this report? Two questions.
>> Mr. Burke, please.

2409
05:00:54,718 --> 05:01:04,638
Thank you and good afternoon uh housing
corporation committee. So it's very

2410
05:01:01,760 --> 05:01:13,120
difficult to draw a clean line between
where the RCH as a corporation ends and

2411
05:01:08,400 --> 05:01:19,280
the county as a municipality begins.
So, of that 7 million or we'll say $7

2412
05:01:16,958 --> 05:01:23,680
million in direct subsidy, the lion
share would be property tax

2413
05:01:22,080 --> 05:01:27,680
requirements.
However, of course, a portion of that

2414
05:01:25,600 --> 05:01:32,798
belongs to the city of Pemrook as well
as there is a federalbased subsidy in

2415
05:01:30,560 --> 05:01:36,958
there as well. So if you were to look at
our internal financial statements, what

2416
05:01:34,560 --> 05:01:41,280
you would see is a housing department
and from there there's an expense of

2417
05:01:38,958 --> 05:01:46,320
transferring dollars into the RCHC
corporation.

2418
05:01:42,958 --> 05:01:54,160
So mostly property tax. The portion of
that that is capital in the 2025 year is

2419
05:01:51,280 --> 05:01:59,440
only about $300 or $400,000 as we
continue to consume the internal

2420
05:01:56,320 --> 05:02:04,160
reserves of the RCH corporation. When
you look at this in 2026,

2421
05:02:02,480 --> 05:02:09,040
should you still be here looking at
these things, uh you will notice that

2422
05:02:06,638 --> 05:02:13,520
the property tax component will jump to
about $9 million and the bulk of the

2423
05:02:12,000 --> 05:02:16,520
jump will be of course capital
contributions.

2424
05:02:17,040 --> 05:02:24,878
» Thank you, chair. Thanks, treasure.
>> Some of us will and some of us won't.

2425
05:02:22,320 --> 05:02:31,280
Are there any other questions
on that? Seeing none, all in favor?

2426
05:02:28,160 --> 05:02:34,240
carried. Uh item two, please.
>> Thank you, chair, and through you to the

2427
05:02:32,560 --> 05:02:37,840
board. Item number two is the annual
general report. The recommendation is

2428
05:02:36,480 --> 05:02:42,560
that the Renford County Housing
Corporation Board of Directors approve

2429
05:02:39,840 --> 05:02:46,080
the 2025 annual general report as
presented.

2430
05:02:43,920 --> 05:02:50,480
» A mover in a second, please. Move by the
member from Gentian Valley, second by

2431
05:02:47,920 --> 05:02:54,798
the member from Kiloo, Hagerty, and
Richards. Uh background, please.

2432
05:02:53,440 --> 05:02:58,718
» Thank you, chair, and through you to the
board. I think Mr. Radits and Mr. Rosski

2433
05:02:57,040 --> 05:03:03,840
did an excellent job of overviewing the
background. Just um I'll express uh as

2434
05:03:02,080 --> 05:03:09,440
well my thanks to the board for their
support uh in the 2025 year as well as

2435
05:03:06,400 --> 05:03:13,600
to all the staff. Um definitely um as
was mentioned by the managers, it's very

2436
05:03:11,360 --> 05:03:17,280
much a collaboration, multiple county
departments really working together to

2437
05:03:15,200 --> 05:03:21,520
try to meet the needs uh that we see in
in our buildings in our community. So

2438
05:03:19,200 --> 05:03:25,840
thank you.
>> Any discussion, questions? Member from

2439
05:03:24,160 --> 05:03:30,160
Renfruit, please.
>> Yes. Thank you. Uh um [clears throat]

2440
05:03:28,240 --> 05:03:35,200
just a a comment. I was trying to get
the question in earlier and I wasn't

2441
05:03:31,840 --> 05:03:42,480
fast enough. Um on page 18 it talks
about uh the uh by name list and it says

2442
05:03:40,000 --> 05:03:48,718
there are 131 community members and that
29 of them identify as indigenous. And

2443
05:03:46,320 --> 05:03:54,958
so I'm wondering if that's a a potential
partnership for

2444
05:03:52,240 --> 05:04:01,600
homes in in the near future. I'm
guessing those 29 are not uh members of

2445
05:03:59,200 --> 05:04:06,080
Alangquins of Pepnagon First Nation.
They're some of the other communities in

2446
05:04:03,520 --> 05:04:09,080
our in our community. Is that a fair
assessment?

2447
05:04:09,760 --> 05:04:14,560
» Miss Patrick, please.
>> Thank you, Chair. Uh through you to

2448
05:04:12,958 --> 05:04:19,040
councelor Yim. It's an excellent
question. Uh it's certainly um something

2449
05:04:17,280 --> 05:04:24,798
that the managers and I are working
really closely on looking to um really

2450
05:04:22,160 --> 05:04:29,760
have you know stronger um partnerships
with our our our indigenous agencies

2451
05:04:27,280 --> 05:04:34,400
that are providing services. We've uh
held a number of meetings recently um

2452
05:04:32,080 --> 05:04:38,320
with some of our um agencies that
provide indigenous health services that

2453
05:04:36,480 --> 05:04:43,600
are off reserve as well as we do work
closely with uh the Pikuagon uh services

2454
05:04:41,360 --> 05:04:47,840
as well and really looking to understand
those numbers and what the needs are

2455
05:04:45,120 --> 05:04:52,560
both um you know on and off the reserve.
Uh certainly uh one of the things that

2456
05:04:49,920 --> 05:04:56,560
that we do see is is a real need for you
know many individuals who aren't able to

2457
05:04:54,240 --> 05:05:00,400
access services uh on the reserve that
that may need some supports and and

2458
05:04:58,560 --> 05:05:03,680
looking to what opportunities there may
be that we can work more closely with

2459
05:05:02,080 --> 05:05:08,718
some of the agencies providing those
services. So it's definitely something

2460
05:05:05,680 --> 05:05:12,480
that it's a priority uh for us. Uh these
numbers always have been high. In fact,

2461
05:05:10,958 --> 05:05:17,600
I think when we did the last point in
time count, which was back in 2024, the

2462
05:05:14,798 --> 05:05:22,480
percentage was about 40% um of people in
experiencing homelessness were

2463
05:05:19,120 --> 05:05:26,798
indigenous. Uh the numbers down in 2025
to about I think it was 22%. Uh but

2464
05:05:25,360 --> 05:05:30,320
again, that's based on uh
self-disclosure and it may be higher.

2465
05:05:28,400 --> 05:05:34,798
So, this is just definitely a priority
for us that we're working on. So, thank

2466
05:05:31,840 --> 05:05:38,240
you for raising that.
>> Thank you. Are there any other

2467
05:05:36,080 --> 05:05:44,718
questions?
Seeing none, all in favor? Carried. Uh,

2468
05:05:42,320 --> 05:05:48,400
item three, please.
>> Thank you, chair, and through you to the

2469
05:05:46,160 --> 05:05:53,360
board. So, item number three, surplus
dwelling, 149 Francis Street, Renfruit.

2470
05:05:51,760 --> 05:05:57,440
And the recommendation is that the
Renfruit County Housing Corporation

2471
05:05:55,200 --> 05:06:02,638
Board recommends to county council that
the single family dwelling, municipally

2472
05:05:59,440 --> 05:06:07,680
known as 149 Francis Street, Renfruit,
be declared surplus and that the board

2473
05:06:05,360 --> 05:06:13,600
approve a capital project to construct a
triplex on the site with a total project

2474
05:06:10,798 --> 05:06:18,080
budget of 900,000.
Move in a second, please. Moved by the

2475
05:06:15,680 --> 05:06:24,400
member from Headclar Mariah, seconded by
the member from Greater Meetaska.

2476
05:06:22,560 --> 05:06:28,958
to the background please.
>> Thank you chair and through you to the

2477
05:06:25,760 --> 05:06:31,600
board. So as we uh Mr. Mr. Davis and I
discussed with the vision forward

2478
05:06:30,560 --> 05:06:37,040
certainly we're looking for
opportunities to um have some

2479
05:06:34,240 --> 05:06:42,560
incremental densification. Uh we have 56
single family homes in the portfolio. We

2480
05:06:39,520 --> 05:06:45,760
had really great success with the um the
Francis Street project that we had the

2481
05:06:44,080 --> 05:06:50,400
ribbon cutting for earlier and looking
to replicate that model where where

2482
05:06:47,840 --> 05:06:54,958
possible. um and where we have of course
the um need to replace some aging

2483
05:06:52,878 --> 05:07:00,320
structures where the repair costs are no
longer economical. So we've identified

2484
05:06:57,440 --> 05:07:04,160
that at the 149 Francis Street this
would be another location where which

2485
05:07:01,840 --> 05:07:08,160
would be an opportunity for us to uh do
another triplex very similar model and

2486
05:07:06,080 --> 05:07:11,280
and again add two units to the
portfolio.

2487
05:07:09,520 --> 05:07:14,480
» Thank you.
>> Thank you. Are there any questions or

2488
05:07:12,958 --> 05:07:18,560
comments?
Member from Pedawa please.

2489
05:07:16,878 --> 05:07:23,840
» Thank you chair and through you. I I
love this idea and I love this vision.

2490
05:07:21,280 --> 05:07:28,320
I'm just wondering, it sounds like by
the condition of the house that it's not

2491
05:07:25,840 --> 05:07:31,600
going to be uprooted and trucked
anywhere and nobody's going to buy it.

2492
05:07:30,400 --> 05:07:36,320
It's just something we're going to tear
down. So, in terms of funding the new

2493
05:07:34,480 --> 05:07:40,718
project, because we're creating a
triplex, are we going to look for two

2494
05:07:38,560 --> 05:07:45,760
other properties that we can divest
ourselves with to fund this project, or

2495
05:07:42,878 --> 05:07:49,840
is this funded with funding we already
have in place?

2496
05:07:48,480 --> 05:07:54,240
Mr. Davis, please.
>> Thank you. And through you, chair. So,

2497
05:07:51,760 --> 05:08:00,160
um, right now we are still looking at to
move this house. So, it's still on our

2498
05:07:57,680 --> 05:08:03,440
portfolio in the sense of the the whole
project schedule to move this house. So,

2499
05:08:02,160 --> 05:08:09,920
that's I'll I'll [snorts] kind of leave
it at that for now. And um

2500
05:08:07,360 --> 05:08:13,680
when we look at rebuilding a three for
one like what we did in Francis and what

2501
05:08:11,840 --> 05:08:17,040
we're planning on doing here, we will
like we mentioned just before I'm

2502
05:08:15,520 --> 05:08:21,840
working with Andrea Patrick, her
treasurer to divest ourselves of other

2503
05:08:19,200 --> 05:08:25,638
units to make sure we have more in the
hopper to move forward.

2504
05:08:26,480 --> 05:08:32,638
» Thank you. Any other questions? U member
from Renfruit, please.

2505
05:08:30,798 --> 05:08:38,958
» Thank you. I um just wanted to add
something. I sent a note to

2506
05:08:35,600 --> 05:08:44,320
Miss Patrick, Mr. Kelly, and
the warden and Mr. Davis on the weekend.

2507
05:08:41,200 --> 05:08:48,480
I found the other home that was taken
off the prop, the other Frances Street,

2508
05:08:46,240 --> 05:08:53,360
and it's on a foundation at this point,
and they are building around it. So, uh,

2509
05:08:51,760 --> 05:08:58,878
it's, you know, I think it's something
for us to, uh, to make sure we remember

2510
05:08:56,320 --> 05:09:03,200
to to speak to the ministry about. We're
not wasting

2511
05:09:00,878 --> 05:09:08,080
uh any resources. There is the
opportunity for some uh who want to take

2512
05:09:06,160 --> 05:09:13,360
on at least that home. I'm not sure
about the state of this one, but they

2513
05:09:10,160 --> 05:09:17,440
were able to start rehabbing it. Uh and
uh it looks like they're going to cut

2514
05:09:15,120 --> 05:09:21,760
some walls out of it and and and add
pieces to it. Um so, you know, it's a

2515
05:09:20,240 --> 05:09:27,840
it's a really good news story in that
sense.

2516
05:09:23,760 --> 05:09:31,280
» Thank you. Any other uh member from
Whitewater, please? I can hardly see you

2517
05:09:29,840 --> 05:09:34,080
behind that chair that's in front of
you.

2518
05:09:32,480 --> 05:09:38,034
» I did it on purpose and then you can't
see me when I start to nod. [laughter]

2519
05:09:42,878 --> 05:09:48,600
» Sorry, we have to listen to all the
audit questions.

2520
05:09:50,160 --> 05:09:58,798
Okay. Um chair the two questions and I
similar vein as to what has already been

2521
05:09:55,280 --> 05:10:05,440
asked but I just wanted to um as per our
vision I I I I support the approach I

2522
05:10:02,160 --> 05:10:09,200
see the approach we're we're at 1032
we're we're saying let's demo one to go

2523
05:10:07,360 --> 05:10:14,480
to 1031
build three go to 1034

2524
05:10:12,160 --> 05:10:18,400
find two other ones to do to to get rid
of we're back down to 1032 so the net

2525
05:10:16,560 --> 05:10:22,080
change is zero we're just having to
build in order to be able to demo and

2526
05:10:20,560 --> 05:10:26,160
that's part of taking care of our
tenants. I just wanted to validate that

2527
05:10:24,638 --> 05:10:30,958
I'm getting the nod from the director.
Okay, good. The second question is just

2528
05:10:28,320 --> 05:10:36,320
about the 900,000. I just want a
reassurance that this is no, this is not

2529
05:10:34,400 --> 05:10:41,280
a requirement of a net increase in
property tax. This is within the

2530
05:10:38,480 --> 05:10:46,120
allocations that currently exist within
the corporation, the Renford County

2531
05:10:42,798 --> 05:10:46,120
Housing Corporation.

2532
05:10:47,120 --> 05:10:52,080
» Mr. Davis.
>> Yeah, thank you chair and through you.

2533
05:10:49,840 --> 05:10:56,878
So um again working with our partners,
our treasurer and and all through the

2534
05:10:54,000 --> 05:11:01,680
process of this kind of um the project.
So would be utilizing the coochi funding

2535
05:10:59,840 --> 05:11:05,600
that we have and in the background
report and maybe need to be flushed out

2536
05:11:03,360 --> 05:11:10,560
a little bit more. We've had a capital
plan utilizing the kochi funds and now

2537
05:11:08,958 --> 05:11:15,360
we're looking at what funds what are the
projects we had for coochi just to jig

2538
05:11:13,440 --> 05:11:18,878
it enough or modified enough to make
sure we we can account for this

2539
05:11:16,638 --> 05:11:23,680
$900,000. So it's using the existing
funds in treasure. Correct me if I'm

2540
05:11:20,480 --> 05:11:27,200
wrong if I if I may,
>> Mr. Burke.

2541
05:11:25,120 --> 05:11:32,560
» Uh through you chair. No, the director
is correct. So the the funding model

2542
05:11:29,520 --> 05:11:39,920
behind these replacements
uh is should be a net zero across the

2543
05:11:37,280 --> 05:11:45,040
10-year plan, though it may involve an
outlay this year. Right. So yes, we can

2544
05:11:43,040 --> 05:11:48,878
dispose of of units to help with the
funding. The disposals will not fund the

2545
05:11:47,520 --> 05:11:54,080
new build. I mean, we're not going to
take in that much money, but that means

2546
05:11:50,718 --> 05:11:58,160
we can also get rid of the repair items
on our 10ear capital plan for those

2547
05:11:55,760 --> 05:12:02,000
units we've disposed of, right? We're we
are replacing those units with new

2548
05:12:00,080 --> 05:12:07,360
builds that do not require major
repairs. So, our savings come from that

2549
05:12:04,718 --> 05:12:11,760
to help offset and our total cost inside
that 10-year capital plan remains the

2550
05:12:09,440 --> 05:12:19,958
same or optimistically a little bit
lower as we trade out these older units

2551
05:12:14,400 --> 05:12:19,958
that need uh large dollar repairs.

2552
05:12:21,600 --> 05:12:24,560
» One more.
>> That's it. That's it.

2553
05:12:23,520 --> 05:12:29,520
» That's it. Oh, that was
>> I have one comment.

2554
05:12:25,600 --> 05:12:33,280
» One more. the uh and I love the approach
because what we're doing is we're taking

2555
05:12:31,040 --> 05:12:38,560
the asset management plan for Renford
County Housing and we're not just

2556
05:12:35,680 --> 05:12:42,638
looking at it through a capital lens. We
are saying we are going to be able to

2557
05:12:40,400 --> 05:12:46,480
save on the operations side of that
corporation

2558
05:12:44,240 --> 05:12:50,638
because we're overexpending operation
dollars maintaining something that

2559
05:12:48,560 --> 05:12:55,280
shouldn't be maintained. We slide it
over to the capital side and it saves

2560
05:12:52,958 --> 05:12:59,120
money. So, we're we're we're looking at
our asset management through two

2561
05:12:57,440 --> 05:13:03,280
different sources of funding,
operations, and capital. And I think

2562
05:13:01,040 --> 05:13:07,600
that approach, especially in a 10-year
vision, gives us the flexibility to be

2563
05:13:05,840 --> 05:13:12,080
able to address this without impacting
property tax. And I think that's the

2564
05:13:09,040 --> 05:13:16,240
right approach. So, thank you, chair.
>> Thank you.

2565
05:13:13,840 --> 05:13:22,718
Any other questions or comments on that?
Seeing none, all in favor?

2566
05:13:19,840 --> 05:13:27,120
Carried. Uh a recommendation that the
discussion reports be received as

2567
05:13:24,798 --> 05:13:31,280
presented. Move in a second, please.
Moved by the member from North Alona

2568
05:13:29,200 --> 05:13:36,840
Wilberforce, seconded by the member from
Headcla. All in favor? Carried.

2569
05:13:39,120 --> 05:13:50,160
There are no deferred reports, no verbal
reports, nothing for close session.

2570
05:13:46,480 --> 05:13:54,638
Is there any new or other business?
Seeing none, um I have a recommendation

2571
05:13:52,560 --> 05:14:00,638
that this meeting adjourn and the next
regular meeting be held at the call of

2572
05:13:56,560 --> 05:14:05,920
the chair. It is 2:38. Moved by member
from uh North Alona Wilburfor, second by

2573
05:14:03,120 --> 05:14:10,160
the member from Renfruit. All in favor?
Carried.

2574
05:14:07,920 --> 05:14:15,240
We are adjourned. Could we take a
fiveminut bio break please?

2575
05:24:13,068 --> 05:24:17,760
» [gasps]
>> Welcome back. Um, I'd like to call to

2576
05:24:16,240 --> 05:24:25,520
order this meeting of the Community
Services Committee. It is Wednesday,

2577
05:24:20,320 --> 05:24:29,120
June 10th, and it is 2:50 p.m. Uh, Miss
Van Starkenberg, has roll call been

2578
05:24:27,440 --> 05:24:33,760
taken?
>> Yes. Thank you, chair. We have quorum.

2579
05:24:31,120 --> 05:24:38,638
» Thank you. Are there any disclosures of
pecuniary interest and general nature

2580
05:24:36,000 --> 05:24:42,000
thereof?
Seeing none,

2581
05:24:40,480 --> 05:24:46,638
uh, could I I have a recommendation that
the minutes of the May 13, 2026 meeting

2582
05:24:44,878 --> 05:24:50,320
be approved. Could I get a mover in a
second, please? Moved by the member from

2583
05:24:48,400 --> 05:24:54,878
Martin Prior, seconded by the member
from

2584
05:24:52,480 --> 05:25:02,120
Pimrook. Are there any errors or
emissions?

2585
05:24:56,798 --> 05:25:02,120
Seeing none, all in favor? Carried.

2586
05:25:02,160 --> 05:25:10,798
I have a recommendation that the closed
minutes of the May 13, 2026 meeting be

2587
05:25:07,520 --> 05:25:14,958
approved. And if so, the will we are
there any errors or omissions? And if

2588
05:25:12,638 --> 05:25:20,160
so, we'll have to go into closed. Are
there any? Seeing none, all in favor?

2589
05:25:18,320 --> 05:25:23,760
Carried.
Did I get a mover in a second? I did

2590
05:25:21,920 --> 05:25:27,040
not. Could I get a move in a second?
Moved by the member from Kilu Hagedy and

2591
05:25:25,760 --> 05:25:32,600
Richard. Second by the member from
Renfruit. All in favor? carried.

2592
05:25:34,320 --> 05:25:43,680
There are no delegations. Um,
communications. There are four items

2593
05:25:40,080 --> 05:25:47,080
there. Are there any questions on any
one of those?

2594
05:25:48,958 --> 05:25:53,920
Seeing none, I have a recommendation
that the communic that the

2595
05:25:52,160 --> 05:25:59,440
communications be received as
information. Moved by

2596
05:25:57,040 --> 05:26:04,520
member from North Alona Wilberforce,
seconded by the member from Laurentin

2597
05:26:01,520 --> 05:26:04,520
Valley.

2598
05:26:05,440 --> 05:26:10,440
All in favor?
Carried.

2599
05:26:10,878 --> 05:26:14,680
Uh consent report.

2600
05:26:15,360 --> 05:26:21,680
This uh the agenda includes written
items of important information that were

2601
05:26:18,878 --> 05:26:26,480
provided for your review. There are two
consent reports. One is the community

2602
05:26:23,840 --> 05:26:31,520
services consent report. Second is
corporate services.

2603
05:26:29,840 --> 05:26:36,000
I have a recommendation that the consent
reports be received as information.

2604
05:26:34,000 --> 05:26:39,440
Could I get a move in a second, please?
Move by the member from Madm Bramley,

2605
05:26:37,760 --> 05:26:45,040
second by the member from headclair
Mariah. Is there any discussion on

2606
05:26:41,680 --> 05:26:52,160
either one of those two reports?
>> I'm looking right at you, sir.

2607
05:26:48,480 --> 05:26:58,718
» I just my hands are on my phone.
Seeing none. All in favor carried.

2608
05:26:56,638 --> 05:27:00,804
Woohoo.
Sorry. [laughter]

2609
05:27:01,200 --> 05:27:10,560
There are no discussion reports. Um def
there there are no deferred reports.

2610
05:27:07,956 --> 05:27:15,600
[laughter] My French is coming out. Uh
verbal reports. No. We do have a close

2611
05:27:13,040 --> 05:27:21,600
session and the recommendation is that
pursuant to section 2392 of the

2612
05:27:18,400 --> 05:27:26,878
municipal act 2001 as amended the
community services committee move into a

2613
05:27:23,840 --> 05:27:32,878
closed session for the following reason.
C. A proposed or pending acquisition or

2614
05:27:30,160 --> 05:27:38,400
disposition of land by the municipality
or local board Siccilia Street Housing

2615
05:27:35,920 --> 05:27:41,760
at 252.
We're going to move in a second, please.

2616
05:27:39,840 --> 05:27:46,638
Moved by a member from Madam Bra uh
sorry, North Alona Wilbur Forest. Slip

2617
05:27:44,080 --> 05:27:51,120
of the tongue, seconded by the member
from Greater Madawaska. All in favor?

2618
05:27:49,360 --> 05:27:54,600
Carried.
Okay. You know,

2619
05:35:43,600 --> 05:35:50,000
Thank you. We are back. A discussion
occurred regarding the potential use of

2620
05:35:47,440 --> 05:35:56,798
the green space located at 425 Ciccilia
Street in Penrook. Thank you. Um there's

2621
05:35:53,440 --> 05:36:01,200
no new or other business.
Seeing none, um, a recommendation that

2622
05:35:59,440 --> 05:36:06,558
this meeting adjourn and the next
regular meeting be held on Wednesday,

2623
05:36:03,520 --> 05:36:11,840
August 12th, 2026.
Could I get a move in a second?

2624
05:36:10,080 --> 05:36:15,920
Uh, I'm just looking at Valerie there.
See if she wants to raise her hand.

2625
05:36:13,120 --> 05:36:22,558
Yeah.
Moved by the member from Brunell,

2626
05:36:18,638 --> 05:36:26,558
Lindok, and Raglin, and seconded by the
member from Mar Prior. All in favor?

2627
05:36:24,958 --> 05:36:33,558
Carried. We are journ. and we'll
reconvene in 5 minutes at 306.

2628
05:36:30,320 --> 05:36:33,558
Thank you.

2629
05:42:28,240 --> 05:42:34,798
Perfect. Thank you. Good afternoon,
everyone. I'd like to call the corporate

2630
05:42:32,000 --> 05:42:42,480
services meeting of Wednesday, June the
10th, 2026

2631
05:42:37,120 --> 05:42:48,080
at 3:07 p.m. to order.
Miss Wilson, has roll call been taken?

2632
05:42:46,000 --> 05:42:53,280
» Yes, Chair. Roll call has been taken and
we have quorum. Thank you. Are there any

2633
05:42:50,638 --> 05:42:59,600
disclosures of beinary interest and the
general nature thereof?

2634
05:42:55,840 --> 05:43:04,480
Seeing none, thank you.
Could I get a mover and seconder that

2635
05:43:01,200 --> 05:43:10,240
the minutes of the May 13, 2026 meeting
be approved? Mover, please. Mover from

2636
05:43:07,040 --> 05:43:16,000
Laurentian Valley. Seconder, Greater
Madawasa.

2637
05:43:12,240 --> 05:43:19,920
Are there any errors or emissions?
All those in favor?

2638
05:43:18,240 --> 05:43:22,718
Opposed?
None. It's carried. Thank you,

2639
05:43:21,200 --> 05:43:26,240
committee.
At this point, we're moving to item

2640
05:43:24,240 --> 05:43:31,040
number five. And I'd like to invite
Chris Ren, the associate director of

2641
05:43:28,400 --> 05:43:37,120
information technologies to the podium
to overview his presentation on

2642
05:43:33,680 --> 05:43:40,120
responsible AI use framework. Mr. Ren,
please.

2643
05:43:41,280 --> 05:43:49,280
And as you make your way up, I'd like to
uh thank your staff. Uh last time we

2644
05:43:46,878 --> 05:43:52,638
were in chambers, I had my fan quit on
my uh laptop. They were walking by and

2645
05:43:51,040 --> 05:43:56,638
they said, "Yeah, much better parts."
Took it down. 5 minutes later, new fan

2646
05:43:54,798 --> 05:44:00,760
uh off. They scavenged off another one.
So, thank you very much for that

2647
05:43:57,760 --> 05:44:00,760
service.

2648
05:44:06,798 --> 05:44:13,680
» There we [laughter] go.
Thank you, chair. Through you two uh

2649
05:44:10,558 --> 05:44:19,200
committee. Um before I uh I jump uh into
my uh presentation here, um I'm just

2650
05:44:16,958 --> 05:44:23,840
going to uh maybe give a little bit of
background as to where this came from

2651
05:44:20,958 --> 05:44:29,120
and how it was uh how it came to be. Um
so um the the county belongs to uh a

2652
05:44:27,440 --> 05:44:33,120
group uh that's called the Eastern
Ontario IT Collective and it's basically

2653
05:44:31,760 --> 05:44:38,480
made up of all the members of the
Eastern Ontario Wardens Caucus and it's

2654
05:44:36,000 --> 05:44:42,638
uh primarily just IT managers and
directors. we all get together and we

2655
05:44:40,320 --> 05:44:47,360
work on common goals and issues uh that
we all are facing. And one of the items

2656
05:44:44,878 --> 05:44:54,240
that we highlighted uh last year that we
started working on was uh we needed a

2657
05:44:50,958 --> 05:45:02,080
responsible use of AI. Um not only is
this uh been uh mandated by the province

2658
05:44:57,840 --> 05:45:10,878
uh with the in the EDS
TA act uh the electronic data

2659
05:45:06,718 --> 05:45:18,240
gez I always get it mixed up. um uh act
uh and um we also used the a consultant

2660
05:45:15,360 --> 05:45:22,718
uh the Perry group uh to help us uh you
know put this together and uh my

2661
05:45:20,878 --> 05:45:26,480
presentation today will overview the
summary uh executive summary report

2662
05:45:24,638 --> 05:45:30,440
that's in your package uh that can be
found on page 76.

2663
05:45:36,878 --> 05:45:45,680
Okay. Um, so to get started, um, uh, I'm
just going to start off by saying AI, AI

2664
05:45:42,958 --> 05:45:50,160
is here. If you use a computer, you use
a cell phone, you use anything, AI is

2665
05:45:48,000 --> 05:45:54,638
baked into everything nowadays. Um,
there's no getting away from it. Um, we

2666
05:45:52,798 --> 05:46:01,520
are standing on the train tracks and the
train is barreling towards us. Um so to

2667
05:45:57,840 --> 05:46:08,480
start this project off um last year um
our consultant um released a survey to

2668
05:46:05,840 --> 05:46:13,760
uh over 200
uh municipal staff to get a sense of

2669
05:46:10,558 --> 05:46:20,480
where everybody is in terms of AI uh
usage. Uh and uh some of the results

2670
05:46:16,718 --> 05:46:26,400
were kind of not so much surprising but
you know it really highlighted why we

2671
05:46:22,558 --> 05:46:30,400
need this. uh only about 7%
of organizations actually have an AI

2672
05:46:28,878 --> 05:46:40,920
policy.
Um 60% of staff are using AI um already

2673
05:46:35,680 --> 05:46:40,920
uh at home and uh bringing those

2674
05:46:41,200 --> 05:46:48,958
uh work hab those what they're using it
for uh at home into work with using for

2675
05:46:47,600 --> 05:46:54,878
their work habits and that sort of
stuff. Um so the question is uh whether

2676
05:46:52,480 --> 05:47:00,040
or not to adopt AI because it's already
here we need to to adopt it.

2677
05:47:00,798 --> 05:47:09,680
So again, basically why this framework
was created um again initiative out of

2678
05:47:07,600 --> 05:47:14,958
the EOITC
um that uh all municipalities including

2679
05:47:12,798 --> 05:47:20,958
your local tiers can take this framework
and use it at home uh to uh to help

2680
05:47:17,920 --> 05:47:28,320
yourself out. And uh it is a requirement
of the the EDSTA the enhancing digital

2681
05:47:25,600 --> 05:47:33,760
safety and trust act which uh came into
effect in 2024.

2682
05:47:31,120 --> 05:47:38,718
Uh also there are new emerging uh
requirements for MIPA. So uh that is

2683
05:47:36,958 --> 05:47:45,200
something else that we have to take into
consideration. uh and no longer we need

2684
05:47:41,920 --> 05:47:51,360
to comply with this cuz there are um
reputational and uh you know monetary

2685
05:47:48,160 --> 05:47:57,840
fines for not following and having AI
policies and guidelines. Um so the uh

2686
05:47:54,320 --> 05:48:06,000
the full the sorry the uh executive
report can uh be found in your uh in

2687
05:48:00,958 --> 05:48:16,160
your package as well. Uh what AI is
and what it is not. Uh AI is great uh at

2688
05:48:12,080 --> 05:48:21,840
uh drafting emails and agendas and
summarizing documents and meeting notes

2689
05:48:19,600 --> 05:48:28,558
uh rewriting content for clarity,
brainstorming and reviewing data. But

2690
05:48:24,320 --> 05:48:33,280
what AI cannot do uh it cannot it can
confidentially identify wrong

2691
05:48:31,280 --> 05:48:38,160
information. And you may have heard of
the term halluc AI hallucinations. And

2692
05:48:35,920 --> 05:48:43,040
that's basically what that is is you ask
the AI something and it spits something

2693
05:48:40,160 --> 05:48:49,760
back to you that sounds real, that
sounds like it could be legit. Uh but in

2694
05:48:46,080 --> 05:48:54,320
fact it may not be. So there's a lot of
reviewing and proofing your work uh that

2695
05:48:52,480 --> 05:49:01,840
is required when you're uh you're using
an AI tool. um it performs poorly on

2696
05:48:57,520 --> 05:49:06,718
tasks uh requiring empathy uh and uh
requiring local knowledge and it cannot

2697
05:49:04,798 --> 05:49:14,520
exercise qualified professional
judgment. So just couple of things that

2698
05:49:10,080 --> 05:49:14,520
you know where AI can struggle.

2699
05:49:15,440 --> 05:49:26,160
The core principle of uh the uh the
framework is called uh human in the loop

2700
05:49:22,558 --> 05:49:34,240
always. And basically what that boils
down to is AI assist staff but staff

2701
05:49:30,080 --> 05:49:41,520
still make the decisions. Uh every AI
output uh must be reviewed uh and uh

2702
05:49:38,798 --> 05:49:48,000
before it's used in uh in a public
context. uh human in the loop always.

2703
05:49:45,440 --> 05:49:53,520
That's it's just it's it's the the
probably one of the most important

2704
05:49:50,400 --> 05:50:00,400
concepts and principles uh in uh in our
AI uh framework.

2705
05:49:57,040 --> 05:50:07,520
What can go wrong with AI? Uh lots of
stuff. uh without the governance,

2706
05:50:04,240 --> 05:50:12,480
municipalities face six categories of
risk ranging from privacy breaches all

2707
05:50:10,400 --> 05:50:17,760
the way up to non-compliance uh with
some of the new uh standards and

2708
05:50:14,718 --> 05:50:24,080
legislation. Uh so privacy and data
leakage uh you know concerns about

2709
05:50:21,840 --> 05:50:32,240
uh information being entered into AI
tools that

2710
05:50:26,400 --> 05:50:37,280
are used uh to train um other models and
uh so we we definitely want to you know

2711
05:50:35,120 --> 05:50:43,360
avoid putting any confidential personal
information and stuff like that in

2712
05:50:39,360 --> 05:50:49,360
there. Uh cyber security exposures um AI
is becoming a real threat. Um, we're

2713
05:50:46,320 --> 05:50:54,958
getting constantly getting new advanced
tax that attacks that uh are getting

2714
05:50:52,080 --> 05:50:59,760
harder and harder to detect and as AI
grows and gets smarter, it's going to

2715
05:50:57,120 --> 05:51:05,440
get really really hard to uh keep that
stuff out of our network. Um, accuracy

2716
05:51:02,718 --> 05:51:09,840
and accountability gaps again goes back
to human in the loop. uh we always need

2717
05:51:08,000 --> 05:51:14,798
need to make sure that we're you know
verifying the information that the AI

2718
05:51:11,840 --> 05:51:21,440
tool is providing us and uh you know
make sure that it uh we're we're good

2719
05:51:16,638 --> 05:51:27,360
with the content uh loss of public trust
um algorithmic bias a lot of the uh AI

2720
05:51:25,360 --> 05:51:31,200
tools out there it's picking up
information from everywhere in the world

2721
05:51:29,520 --> 05:51:36,798
and
there's there's lots of uh sites out

2722
05:51:33,840 --> 05:51:42,718
there that will try and introduce uh
bias into the prompts or in your uh your

2723
05:51:40,240 --> 05:51:47,360
content that you're getting back to uh
serve their own needs. So that there's

2724
05:51:44,638 --> 05:51:52,160
something again to be very cautious of
uh and regulatory uh regulatory

2725
05:51:49,520 --> 05:52:00,600
non-compliance uh you know w bring that
back to MIPA and the uh uh enhancing

2726
05:51:55,760 --> 05:52:00,600
data and safety uh trust act.

2727
05:52:04,558 --> 05:52:15,840
our uh framework um uses five five real
foundations

2728
05:52:11,760 --> 05:52:24,000
uh in in its uh organization. Um so one
being uh establish accountability um so

2729
05:52:19,440 --> 05:52:29,200
council uh the CEO senior management IT
we all all staff we all have a role to

2730
05:52:26,718 --> 05:52:33,920
play in this. It's not just an IT thing.
It's not just a management thing. we all

2731
05:52:31,760 --> 05:52:40,320
have to be cautious of what we're using
this for.

2732
05:52:35,760 --> 05:52:46,160
Um second uh foundation is uh we need to
build an IT governance team so that we

2733
05:52:43,840 --> 05:52:51,760
uh we know what use cases we're going to
use this for and we're not just going to

2734
05:52:47,760 --> 05:52:56,480
let uh you know AI run uh run rampant uh
without any control or any safeguards in

2735
05:52:54,400 --> 05:53:01,200
place.
Uh and then we're going to move on to

2736
05:52:58,638 --> 05:53:06,080
you know our guiding principles. um
that's part of this document. Uh and uh

2737
05:53:04,320 --> 05:53:10,000
it's going to be key that staff will
know what they can and can't use this

2738
05:53:07,840 --> 05:53:16,160
for. And it's the uh personal
information that uh that we really have

2739
05:53:12,558 --> 05:53:21,440
to watch what we're dealing with. Um
and we need to define the red line. And

2740
05:53:18,718 --> 05:53:27,440
by what I mean by define the red line,
these are hard lines of what cannot go

2741
05:53:24,240 --> 05:53:32,638
into uh or cannot be fed into the uh the
AI tools. things like driver's license

2742
05:53:30,080 --> 05:53:40,160
numbers, SIN numbers, all that personal
information. Uh and and the last

2743
05:53:35,280 --> 05:53:47,040
foundation is uh uh an use and uh
riskbased approach. So as we start

2744
05:53:43,840 --> 05:53:51,680
developing and using AI more frequently,
uh we want to make sure that we're we're

2745
05:53:48,798 --> 05:53:56,718
looking at what we're using it for. um
everything from lowrisk activities to

2746
05:53:54,400 --> 05:54:00,958
high risk uh that's going that could
possibly require a privacy impact

2747
05:53:58,958 --> 05:54:05,840
statement. So there's there's a lot of
that stuff that we need to make sure

2748
05:54:02,878 --> 05:54:11,200
that we're doing.
Um the accountability structure uh as I

2749
05:54:08,400 --> 05:54:15,680
mentioned we all play a role in this uh
from council right down to the staff. um

2750
05:54:13,600 --> 05:54:20,240
we all have to make sure that uh you
know we're we're using it uh responsibly

2751
05:54:18,240 --> 05:54:23,240
and that's going to be the key to uh to
AI.

2752
05:54:25,920 --> 05:54:34,320
Um some additional guiding principles um
uh these uh these principles were taken

2753
05:54:32,240 --> 05:54:39,520
directly from the privacy commissioner
from Ontario. um you know uh

2754
05:54:37,040 --> 05:54:44,320
accountability uh privacy and
confidentiality

2755
05:54:41,200 --> 05:54:49,840
uh reliability and trustworthiness
uh human in the loop. There's that that

2756
05:54:46,480 --> 05:54:53,638
term even there they're using it. um
security, safety,

2757
05:54:55,360 --> 05:55:03,878
fitness and or freedom sorry freedom of
information and uh files uh temporary

2758
05:55:04,798 --> 05:55:11,760
and disclosure uh and value driven. Uh
those are some of our our principles

2759
05:55:10,000 --> 05:55:18,558
that we were going to you know
incorporate into uh into our framework.

2760
05:55:16,798 --> 05:55:24,718
The red line. Again, these are items
that cannot and should never be uh put

2761
05:55:21,520 --> 05:55:28,000
into uh to AI tools, especially the the
personal information, the health

2762
05:55:26,160 --> 05:55:32,600
information, SIN numbers, driver's
license numbers, all that good stuff.

2763
05:55:38,558 --> 05:55:50,480
Um the next slide kind of talks about uh
uh our risk based riskbased approach to

2764
05:55:46,480 --> 05:55:56,878
uh AI use cases. Uh and we we kind of
did this as like a traffic light. So you

2765
05:55:53,520 --> 05:56:01,600
green is your lowrisk activities like uh
this is for internal use only drafting

2766
05:55:59,280 --> 05:56:07,680
some emails that kind of stuff. uh
really low-level lowrisk uh type of

2767
05:56:05,280 --> 05:56:12,320
activities. And the second tier uh
yellow or the medium risk, this is uh

2768
05:56:10,718 --> 05:56:16,080
information that could be released to
the public. Um so we want to make sure

2769
05:56:14,400 --> 05:56:20,240
that we're we're starting to really
verify what we're putting in there. Uh

2770
05:56:18,558 --> 05:56:24,958
and uh you know, we're we're going to
you're going to want to have some senior

2771
05:56:22,400 --> 05:56:30,320
leadership team uh approval, CEO
approval. Uh and then the last tier is

2772
05:56:27,760 --> 05:56:35,840
uh the red or the high-risk areas. And
these are uh things that we may want to

2773
05:56:32,878 --> 05:56:41,200
have a privacy impact assessment done
before uh we we start going down the

2774
05:56:38,000 --> 05:56:44,200
road of using AI for these types of
cases

2775
05:56:46,798 --> 05:56:58,000
and why we should act now. Um basically
AI is here. We we can't stop it. Um it's

2776
05:56:54,558 --> 05:57:02,000
uh a real paradigm shift in the uh in
the world right now. Um and a lot of

2777
05:57:00,558 --> 05:57:06,958
people can relate it back to you know
when computers first came out when

2778
05:57:03,840 --> 05:57:12,760
smartphones were first released and
email uh was came out. Um

2779
05:57:13,200 --> 05:57:23,680
uh modest AI adoption can return $3 to4
uh in value uh for every dollar spent on

2780
05:57:21,360 --> 05:57:29,840
licensing. So there there is definitely
some uh some efficiencies and some cost

2781
05:57:26,638 --> 05:57:34,400
savings to be uh to be had with it. Um
you know some reports are are showing

2782
05:57:31,680 --> 05:57:41,120
that uh staff that use it on a monthly
basis can save up to 5 to 10% uh of uh

2783
05:57:38,558 --> 05:57:47,920
you know their time uh with the help in
the the help of AI tools and uh

2784
05:57:44,798 --> 05:57:55,520
leadership uh viability and genuine
support are are crucial um so that the

2785
05:57:51,280 --> 05:58:00,638
staff uh take the note from the top.
And that's pretty much my quick summary

2786
05:57:58,080 --> 05:58:06,878
of the executive summary in your
package. Um, so if uh that's it for me.

2787
05:58:05,600 --> 05:58:11,200
» Right. Thank you very much. Any
questions or comments? And the member

2788
05:58:08,638 --> 05:58:17,280
from Greater Madawaska, please.
>> Thank you. And through you, chair. Um,

2789
05:58:14,240 --> 05:58:24,000
we are, as you said, AI is here and it's
being used. Uh, I have a two-part

2790
05:58:19,920 --> 05:58:29,440
question. One is um any documentation or
anything that is produced from AI,

2791
05:58:26,958 --> 05:58:34,638
we do not have the ownership of that. Is
that correct? It would be the AI company

2792
05:58:32,878 --> 05:58:41,558
have ownership of any documentation
unless we have a license uh license

2793
05:58:37,680 --> 05:58:41,558
service agreement with them.

2794
05:58:45,120 --> 05:58:50,798
» I'm really not 100% sure on that one.
Maybe Craig would have some more

2795
05:58:50,400 --> 05:58:53,360
information.
>> Mr. Kelly.

2796
05:58:51,680 --> 05:58:56,558
» No, thank you uh thank you chair and
Chris and thanks for the question. So

2797
05:58:54,718 --> 05:58:59,600
we've we've been working hand inand on a
lot of things. We were actually just at

2798
05:58:57,600 --> 05:59:06,160
a workshop last week about AI with with
a local administrators group too and

2799
05:59:01,280 --> 05:59:15,840
talking about next steps. Um yeah so um
AI generally open AI or open AI or the

2800
05:59:10,000 --> 05:59:20,400
new anthropic claude clude um are are
super agents or super Google searchers

2801
05:59:17,840 --> 05:59:25,840
right so they don't open AAI doesn't own
any data they're assembling it from

2802
05:59:22,638 --> 05:59:32,958
inputs that that that the open licensers
put into it

2803
05:59:28,080 --> 05:59:38,080
uh we use by well we use a number of
different agents here, right? Some of us

2804
05:59:34,718 --> 05:59:42,558
have chat GBT accounts, but we've as a
corporation have adopted Microsoft

2805
05:59:39,680 --> 05:59:47,040
C-Pilot as the accepted accepted use
because they're a little more protected.

2806
05:59:44,400 --> 05:59:52,322
Chat GBT is not protected. Clo is very
protected, right? In terms of of

2807
05:59:48,878 --> 06:00:00,320
software, Microsoft's in the middle.
[clears throat] what we draft on those

2808
05:59:56,080 --> 06:00:05,680
agents uh is
if it's protected by an account

2809
06:00:03,520 --> 06:00:10,080
right a paid account in chat GPT's
version or a license like co-pilot it is

2810
06:00:07,840 --> 06:00:16,240
specific to us it doesn't get shared out
to the broad masses as we understand AI

2811
06:00:12,878 --> 06:00:23,520
at the at the moment uh if so if I type
in write me a report on on AI today uh

2812
06:00:21,280 --> 06:00:28,958
because I have a paid account, it is it
is um secret. It is proprietary to to my

2813
06:00:27,360 --> 06:00:34,320
account and doesn't get shared to build
the matrix, if you will.

2814
06:00:32,240 --> 06:00:38,638
If I have a an open account or a free
account, which which many people do in

2815
06:00:36,400 --> 06:00:44,718
the community, and they type in uh how
do I get from 9 international drive to

2816
06:00:42,000 --> 06:00:48,240
uh Toronto, that is an an information
that gets fed into it, and if you ask it

2817
06:00:46,798 --> 06:00:52,718
many times, then it finds the better
route to get to Toronto and it feeds

2818
06:00:49,680 --> 06:00:56,320
that algorithm moving forward. So uh to
your question if I ask that question I

2819
06:00:54,718 --> 06:00:59,600
think what's happening here mostly is we
don't take everything that that AI

2820
06:00:57,920 --> 06:01:03,440
builds for us if it's a report or if
it's an opinion or if it's a uh a

2821
06:01:01,840 --> 06:01:08,558
picture
uh we download that information to our

2822
06:01:06,000 --> 06:01:15,360
servers to our desktops or to our our
drive then we have ownership of that

2823
06:01:12,558 --> 06:01:18,958
so so it's two-part sometimes we do
sometimes we don't but most of the time

2824
06:01:16,958 --> 06:01:22,240
we download that information then all of
a sudden it becomes a file and then I

2825
06:01:20,558 --> 06:01:25,840
would say it's open to interpretation
and then FIPA and everything else that

2826
06:01:23,600 --> 06:01:29,760
we have
>> supplementary.

2827
06:01:27,280 --> 06:01:36,080
» Yeah, thank you. So, uh that gets to my
question then. So, that uh we do have

2828
06:01:32,558 --> 06:01:40,160
some licensing service agreements or um
through the county with with some of the

2829
06:01:38,240 --> 06:01:44,240
with co-pilot.
>> Yeah. Chris, can I say that?

2830
06:01:41,760 --> 06:01:49,520
» Yes, we do.
It's uh with Microsoft Copilot is what

2831
06:01:46,718 --> 06:01:53,440
we're we're piloting.
>> Yeah.

2832
06:01:51,120 --> 06:01:56,638
Okay. Thank you. And Admission Brownley,
please.

2833
06:01:55,440 --> 06:02:02,558
» Thank [clears throat] you very much. Uh
Mr. Chair, uh this is quite fascinating.

2834
06:01:59,440 --> 06:02:05,360
The first uh question I have so uh
through [clears throat] you Mr. Chair,

2835
06:02:03,520 --> 06:02:08,798
Mr. Ren said that this is the executive
summary. I wonder if the report is

2836
06:02:06,718 --> 06:02:12,480
available because this is something
perhaps that uh is going to be the

2837
06:02:10,878 --> 06:02:16,638
foundational document within ADM Mast
and Brumley as we're starting to wrap

2838
06:02:14,080 --> 06:02:21,760
our heads around AI as well. Is that
available?

2839
06:02:18,558 --> 06:02:26,400
» Absolutely. the uh the full uh framework
um is available and I can send that out

2840
06:02:23,600 --> 06:02:30,958
to to any of the the the lower uh tier
municipalities. Um and inside that

2841
06:02:28,878 --> 06:02:36,400
framework, it also it you're going to
get a sample policy so you don't have to

2842
06:02:33,360 --> 06:02:43,680
build it from scratch. Um there is a
incident response plan template um and

2843
06:02:40,080 --> 06:02:49,120
uh an sample prompt library to help you
maybe use uh the AI tools a little bit

2844
06:02:46,320 --> 06:02:53,360
more effectively. uh it's a fairly large
document uh but I can uh certainly make

2845
06:02:51,360 --> 06:02:57,280
that available to everybody.
>> Okay. Thank you. The other comments and

2846
06:02:55,920 --> 06:03:01,840
I'm picking up kind of on what I had
suggested um this morning during the the

2847
06:03:00,320 --> 06:03:09,680
presentation of the audit statements. So
the governance web page [clears throat]

2848
06:03:04,638 --> 06:03:16,320
that uh KPMG has and I'd identified that
uh Mr. Kelly had recognized Claude

2849
06:03:13,200 --> 06:03:21,600
uh Claude uh is still a horse and buggy.
mythos is now uh the rocket engine that

2850
06:03:19,600 --> 06:03:27,920
is going to truly disrupt and and
speaking of or or in picking up on on

2851
06:03:24,400 --> 06:03:33,520
Mr. Ren's comments about uh some of the
the particularly white collar let us say

2852
06:03:30,080 --> 06:03:37,520
like some of the uh computers and
software uh that have dramatically

2853
06:03:35,440 --> 06:03:42,798
advanced uh how business is done the
speed of business if you will and a lot

2854
06:03:39,760 --> 06:03:47,600
of those routine and data uh sensitive
things this in my estimation is a whole

2855
06:03:46,160 --> 06:03:52,240
different level what I'm [clears throat]
hoping quite soon uh the US I think is

2856
06:03:50,638 --> 06:03:57,200
beginning now to take the tenative first
steps uh but I see uh some sort of

2857
06:03:55,680 --> 06:04:02,000
agency that's going to be akin to the
International Atomic Energy Agency. This

2858
06:03:59,200 --> 06:04:08,480
thing has capacities that no other
technology before now has had. And this

2859
06:04:05,360 --> 06:04:13,840
this is an analysis from KPMG's website.
And this probably means more to you, Mr.

2860
06:04:10,320 --> 06:04:18,558
Ren, than to anybody in this room. What
used to take weeks for skilled human red

2861
06:04:16,240 --> 06:04:23,920
teams now happens in minutes with
Frontier AI. Attackers who gain access

2862
06:04:21,440 --> 06:04:27,280
with missiles class capability, whether
through leakage, distillation, or

2863
06:04:25,760 --> 06:04:32,480
computers release, will operate at a
tempo most corporate SOC's were never

2864
06:04:29,920 --> 06:04:36,000
designed to match. And on the page
before that, it says, "Engineers

2865
06:04:34,630 --> 06:04:39,360
[clears throat] with no formal security
training asked it to find a

2866
06:04:37,600 --> 06:04:44,798
vulnerability and received complete
working exploits by morning."

2867
06:04:42,558 --> 06:04:49,520
Right? The next day, it delivered these
things. This is a Pandora's box. Make no

2868
06:04:47,760 --> 06:04:53,760
mistake, that has been open. and it is
released and I agree with the comments

2869
06:04:51,840 --> 06:04:57,360
here. There is now no stopping this or
stuffing it back into the box. But I

2870
06:04:55,360 --> 06:05:02,638
think it's incredibly
valuable that this is a starting point.

2871
06:05:00,000 --> 06:05:07,360
We need to have enterprise policy on how
we're going to use it. But from the

2872
06:05:05,200 --> 06:05:10,878
broader perspective of the community,
the people that we represent, our

2873
06:05:08,798 --> 06:05:15,760
civilization,
uh we need to move fairly quickly in

2874
06:05:13,200 --> 06:05:19,520
recognizing uh that there does need to
be a an international oversight of what

2875
06:05:18,320 --> 06:05:22,798
this thing is going to be doing. Just
recently, you may be aware, I think

2876
06:05:21,200 --> 06:05:27,920
about a month ago, within certainly 2
months, it was after this this uh

2877
06:05:25,520 --> 06:05:32,958
adventurism in the Persian Gulf in the
straight of Hormuz right now that there

2878
06:05:30,000 --> 06:05:38,000
was an AI agency that's that uh uh
decreed to the US military that it was

2879
06:05:35,120 --> 06:05:41,760
not going to provide its AI software. Uh
there was another AI company stepped

2880
06:05:40,080 --> 06:05:48,958
forward almost immediately and they're
using it for targeting data now.

2881
06:05:45,760 --> 06:05:53,760
So this is is
it is a challenge and certainly what I'm

2882
06:05:52,000 --> 06:06:00,958
talking about is much larger than this
room but it is also changing

2883
06:05:58,000 --> 06:06:04,558
so fast within this KPMG document. It
talks about things that they can do now

2884
06:06:02,240 --> 06:06:10,480
that they couldn't do a year ago and it
is just simply astounding

2885
06:06:07,440 --> 06:06:15,120
the speed of change. So that we have you
know the template of a policy here

2886
06:06:12,320 --> 06:06:19,120
before us. I would submit that you're
pro we probably at least need to be

2887
06:06:17,200 --> 06:06:25,040
looking at that semiannually if not
quarterly because the pace of change is

2888
06:06:22,080 --> 06:06:29,520
going to demand uh that we do things to
stay on top. It is important that the

2889
06:06:26,958 --> 06:06:35,120
horse not run free of the rain and
that's my largest fear.

2890
06:06:32,878 --> 06:06:39,760
» Okay. Thank you
and the member from Pedawa please.

2891
06:06:38,320 --> 06:06:44,320
Thank you chair and through you. Well,
now I'm thoroughly frightened after

2892
06:06:42,080 --> 06:06:47,680
that. So, there are some concerns and
some challenges for sure, but I would

2893
06:06:46,240 --> 06:06:51,600
definitely like to receive the full
framework so that it can help our

2894
06:06:49,120 --> 06:06:58,400
municipality going forward. My concern
is did AI write the AI policy or was it

2895
06:06:55,520 --> 06:07:03,280
human reviewed afterwards?
>> AI was used in the development but again

2896
06:07:01,440 --> 06:07:09,120
human in the loop. It was reviewed by
humans. Yeah.

2897
06:07:06,480 --> 06:07:13,920
» Okay. Thank you.
Member from Whitewater, please.

2898
06:07:10,878 --> 06:07:18,878
» Yeah, chair. Just my feedback. The I I
uh I support the red line idea and the

2899
06:07:16,798 --> 06:07:23,840
riskbased classification. I think those
are two good approaches for how to at

2900
06:07:21,440 --> 06:07:29,200
least set the framework for dealing with
AI. I'm struggling though internally.

2901
06:07:26,798 --> 06:07:32,400
All of the documents that are generated
like the public documents that we see,

2902
06:07:31,120 --> 06:07:35,680
they're all available on the internet.
There's nothing stopping any member of

2903
06:07:34,080 --> 06:07:42,718
the public from putting them all in and
uploading them all in AI, all of the AI.

2904
06:07:39,520 --> 06:07:47,760
So I guess really we're looking at it
how do we control the confidential

2905
06:07:44,958 --> 06:07:55,360
information the closed session
information from getting out or

2906
06:07:52,400 --> 06:08:00,718
beyond that how do we you know systems
that we might use AI to make decisions

2907
06:07:58,240 --> 06:08:05,520
on your your third category there your
tier three maybe those are the ones that

2908
06:08:03,200 --> 06:08:13,040
we focus on. Is there any comments from
staff on on on that thought?

2909
06:08:09,680 --> 06:08:17,200
Um there I I think training our staff is
going to be a big part of it uh of them

2910
06:08:15,440 --> 06:08:22,400
knowing what and what they can't use it
for. Uh but beyond that there are um

2911
06:08:20,240 --> 06:08:28,638
some new security tools that are coming
out uh on the market. Um that are

2912
06:08:25,040 --> 06:08:35,440
specifically designed to monitor what's
going on in the AI environment. Um, so

2913
06:08:31,760 --> 06:08:38,958
if a staff person feed tries to feed a
driver's license number into an AI tool,

2914
06:08:37,600 --> 06:08:45,120
it's going to pick that up and say,
"Nuh-uh, you're not doing that." So

2915
06:08:42,000 --> 06:08:49,760
there there are some stuff it it's new.
Um, so uh, as these tools uh, kind of

2916
06:08:48,240 --> 06:08:54,600
mature a little bit more, it's
definitely going to be something that I

2917
06:08:51,040 --> 06:08:54,600
think we're going to need.

2918
06:08:55,200 --> 06:09:01,200
» So thank you, chair, and through you.
So, this is obviously people around me,

2919
06:08:59,840 --> 06:09:05,360
you know, I get excited about this stuff
because I to say you can't use this is

2920
06:09:03,760 --> 06:09:09,200
ridiculous, right? And Chris pointed
this out. We're all using it. You've got

2921
06:09:07,200 --> 06:09:13,200
to use it, right? I think what it it
it's helping staff

2922
06:09:11,600 --> 06:09:17,440
to be a little more empowered in terms
of their creativity and reaching outside

2923
06:09:15,120 --> 06:09:21,200
of of their box to find those that
information without spending hours in

2924
06:09:18,798 --> 06:09:26,240
the stacks of the library as I equated
to, right? People working on calculators

2925
06:09:24,240 --> 06:09:29,840
say goodbye to the abacus, right? When
email came out, we said goodbye to the

2926
06:09:27,600 --> 06:09:32,798
fax machine. Remember six years ago, we
didn't want to go on Zoom because we're

2927
06:09:31,040 --> 06:09:37,280
all afraid of cameras. Right now, what
do we do? 90% of our day, we're stuck on

2928
06:09:34,958 --> 06:09:42,958
a camera and having meetings on that.
So, it's it's a natural evolution. It's

2929
06:09:39,280 --> 06:09:46,558
just it's getting it to to not think for
us, but start the thinking maybe for us

2930
06:09:45,200 --> 06:09:52,718
or get us through our brain farts
sometimes, right? Quite honestly, or get

2931
06:09:49,120 --> 06:09:59,280
us to a point. So instead of um the
menial task, we're managing what we

2932
06:09:55,280 --> 06:10:03,280
message to start that that information
that we either need to provide the

2933
06:10:00,638 --> 06:10:07,760
public or to you, right? And and we're a
humanfaced

2934
06:10:04,798 --> 06:10:11,440
company, corporation. So no jobs are
disappearing because of AI, because

2935
06:10:09,120 --> 06:10:15,920
we're we're a humanbased entity, right?
We've got to deal with the public on a

2936
06:10:13,040 --> 06:10:20,160
regular basis. But to your to your first
point, uh we got to be careful the

2937
06:10:17,920 --> 06:10:24,000
information we feed into it.
Well, if everybody did that, then we

2938
06:10:21,760 --> 06:10:27,520
wouldn't be knowledgeable, right? I I
agree with the closed items and all

2939
06:10:25,360 --> 06:10:32,160
these other things, but when I look at
gosh, we need a new design for a

2940
06:10:29,200 --> 06:10:36,160
paramedic base or we need uh to look at
how to do something different. We need

2941
06:10:34,480 --> 06:10:41,040
to reach out across the world. I could
spend 14 days googling every single

2942
06:10:38,638 --> 06:10:45,600
website in the world or I could spend 13
seconds asking them with the right

2943
06:10:42,558 --> 06:10:49,520
inputs, find me these things. Right? So,
I think it just opened up a whole new

2944
06:10:47,040 --> 06:10:53,680
world. the Pandora's box is is god it's
already opened right but it it has

2945
06:10:51,840 --> 06:10:57,840
opened the world to greater prob
possibilities

2946
06:10:55,360 --> 06:11:01,280
um in a shorter time limit the
unfortunate part is the public's well

2947
06:10:59,440 --> 06:11:06,320
not the unfortunate part you get into
these AI wars now with with people that

2948
06:11:03,920 --> 06:11:12,240
you're communicating with right so we we
develop an email we humanize it and it

2949
06:11:08,958 --> 06:11:17,840
bounces to somebody and we get a 13page
manifesto back right from whomever

2950
06:11:15,680 --> 06:11:20,718
uh from either upper tier lower tier or
people in the public, right? We're

2951
06:11:18,958 --> 06:11:26,480
seeing seeing the M dash is coming from
everywhere. The the telltale sign of an

2952
06:11:22,958 --> 06:11:29,120
AI written letter. Um, so we have to, as
we've said in our own reports, and I've

2953
06:11:27,840 --> 06:11:33,360
said it before, we have to own the words
we say. And Chris has pointed that out,

2954
06:11:30,958 --> 06:11:36,798
that human loop. So we better be darn
sure that when we say something and

2955
06:11:35,040 --> 06:11:40,240
we've generated it off that we back
every single word in that, right, and

2956
06:11:38,638 --> 06:11:45,040
we've read it and reviewed it. So that's
just all all my concern that we're all

2957
06:11:42,558 --> 06:11:49,440
using it in some fashion to get to the
information there. if you know my my my

2958
06:11:47,600 --> 06:11:54,480
colleague in in emergency services is
using it for for good as well, right?

2959
06:11:51,520 --> 06:12:00,000
Their paramedics use it if in need of of
establishing um a care before they get

2960
06:11:58,240 --> 06:12:07,600
to the site. Sometimes they they they
will use their own GPT based on um uh

2961
06:12:04,958 --> 06:12:10,958
the inputs based on medical uh textbooks
and everything else from from around the

2962
06:12:09,040 --> 06:12:14,480
world. What is the level of care I need
to to establish before I get to that

2963
06:12:12,718 --> 06:12:18,798
site if if it's outside of their
knowledge, right? Uh,

2964
06:12:17,280 --> 06:12:23,200
I might use it if someone asked me a
quick question right now. You know, what

2965
06:12:20,320 --> 06:12:26,798
what is the know how many housing units
do we need to know? 13 seconds. I'll

2966
06:12:25,520 --> 06:12:31,360
have the answer for you. So, we're not
waiting for a minute to go back. So, the

2967
06:12:29,280 --> 06:12:34,000
world is changing very fast. We've ex
we've adopted this here at the

2968
06:12:32,798 --> 06:12:36,400
corporation. It's finding those
guardrails that we need to put in place

2969
06:12:35,280 --> 06:12:40,558
to make sure that people are using it
safely and and not keeping stuff on this

2970
06:12:38,400 --> 06:12:45,878
phone that has a driver's license and
SIN number and everything else on it and

2971
06:12:42,320 --> 06:12:45,878
protecting the organization.

2972
06:12:48,558 --> 06:12:55,600
Okay, thank you. Is there anything
further?

2973
06:12:52,798 --> 06:12:59,680
Okay, we'll move on to item number six.
Thank you very much, Chris. Really

2974
06:12:57,520 --> 06:13:04,558
appreciate it.
Uh we have two communication items. We

2975
06:13:01,760 --> 06:13:09,040
have the 2025 financial statements and
of the Renford County District Health

2976
06:13:06,320 --> 06:13:14,080
Unit. And we have the package from OMX,
the Ontario Municipal Insurance

2977
06:13:11,520 --> 06:13:20,798
Exchange, providing details of their
financial position at December 31, 2025.

2978
06:13:18,718 --> 06:13:25,920
And could I get a mover and seconder
that the communications be received as

2979
06:13:23,520 --> 06:13:30,160
information? Member from Kilu Hegy
Richards, second by a member from North

2980
06:13:27,600 --> 06:13:33,600
Aona Wilburforce. Is there any
discussion or questions? Member Fan, Mr.

2981
06:13:32,718 --> 06:13:38,558
Bramley, please.
>> Uh, thank you very much, Mr. Chair. I

2982
06:13:35,200 --> 06:13:40,878
think that Mr. Burke uh may have
identified this when we had our

2983
06:13:39,680 --> 06:13:46,000
discussion about the reserve accounts,
specifically WSIB.

2984
06:13:43,680 --> 06:13:50,558
» Oh, he's not here. No, I don't have any.
Well, okay. I'll I'll throw this to to

2985
06:13:48,400 --> 06:13:55,600
Mr. Belmore.
Um, so I know that in and I think that

2986
06:13:54,160 --> 06:14:01,440
we're all familiar with this with the
insurance. there is the the the certain

2987
06:13:58,558 --> 06:14:06,400
sun setting or time frame uh of when a
claim can be made. Uh but of course if

2988
06:14:04,558 --> 06:14:10,958
there is an infant perhaps in the
vehicle that clock doesn't start until

2989
06:14:09,200 --> 06:14:13,658
they hit the age of majority as I
understand it and I think that that's

2990
06:14:12,240 --> 06:14:15,200
what Mr. Burke had
>> [clears throat]

2991
06:14:13,760 --> 06:14:20,878
» identified at a previous meeting. I
wonder in any of the communications uh

2992
06:14:17,680 --> 06:14:29,120
Mr. Melbour if you might be aware of how
long the the uh stewardship

2993
06:14:25,280 --> 06:14:34,558
uh of uh of uh what is it?
Um yeah how long uh this is anticipated

2994
06:14:32,878 --> 06:14:38,558
before there would be a distribution of
surplus funds

2995
06:14:37,120 --> 06:14:41,600
» through you chair to the council.
Unfortunately I'm unaware of that

2996
06:14:39,920 --> 06:14:45,760
information but I can take it back and
try and get you an answer.

2997
06:14:42,958 --> 06:14:49,280
» Thank you.
>> Okay. Thank you. Are there any further

2998
06:14:47,600 --> 06:14:53,520
questions?
Seeing none, I'll call the vote. All

2999
06:14:50,798 --> 06:14:57,718
those in favor? Opposed? None. It's
carried. Thank you very much, committee.

3000
06:14:59,920 --> 06:15:07,840
The agenda includes written items of
important information that were provided

3001
06:15:05,360 --> 06:15:11,600
for your review. Number A is the
administration

3002
06:15:09,360 --> 06:15:16,480
consent report providing the information
technology key performance indicators

3003
06:15:13,440 --> 06:15:21,120
for January to March 2026.
and the delegated authority for theou

3004
06:15:18,878 --> 06:15:26,400
extension for RCVTAC
integrated virtual care with the Pedawa

3005
06:15:23,760 --> 06:15:32,160
Centennial Family Health Center. Are
there any questions on those two items?

3006
06:15:29,520 --> 06:15:36,400
Okay, seeing none,
uh the corporate services department

3007
06:15:34,080 --> 06:15:42,320
consent report contained the executive
summary for it regarding responsible AI

3008
06:15:40,000 --> 06:15:47,600
use framework. Could I get a mover and
seconder to accept the consent reports

3009
06:15:44,718 --> 06:15:52,718
as information? Move, please. Moved by
the member from Armpire, second by the

3010
06:15:48,958 --> 06:15:59,080
member from Headclar Mariah. Discussion.
All those in favor? Opposed? None. It's

3011
06:15:55,520 --> 06:15:59,080
carried. Thank you.

3012
06:16:00,878 --> 06:16:05,798
Almost skipped right till the end. Uh

3013
06:16:07,200 --> 06:16:14,320
8A discussion reports. The only item
within the administration discussion

3014
06:16:11,520 --> 06:16:18,638
report item number one has a
recommendation

3015
06:16:16,240 --> 06:16:22,080
that
>> I'm sorry.

3016
06:16:20,080 --> 06:16:26,080
» Okay. That the corporate services
committee recommends that county council

3017
06:16:24,160 --> 06:16:30,320
approve the following amended corporate
policies.

3018
06:16:27,680 --> 06:16:36,558
A policy A7
criminal record checks as amended and B

3019
06:16:34,160 --> 06:16:40,320
policy A8
criminal record check for all

3020
06:16:38,718 --> 06:16:47,280
prospective county of Renfruit
volunteers and Renfruit County Housing

3021
06:16:42,638 --> 06:16:52,798
Corporation RCHC contractors amended and
that a bylaw to amend bylaw 6303 being a

3022
06:16:50,798 --> 06:16:56,320
bylaw to establish human resources
corporate policies and procedures for

3023
06:16:54,400 --> 06:17:00,638
the county of Renfruit be adopted. Could
I have a mover and seconder, please?

3024
06:16:58,878 --> 06:17:04,958
Member from Amiston Brmley, second by
the member from Laurentian Hills. And

3025
06:17:03,360 --> 06:17:11,000
I'd like to ask the manager of
legislative services, our clerk, to

3026
06:17:07,040 --> 06:17:11,000
overview the background, please.

3027
06:17:12,000 --> 06:17:18,638
» Thank you, chair. When I was reviewing
the policies, I noticed that volunteers

3028
06:17:16,718 --> 06:17:23,360
included members of our ad hoc
committees. And because under the

3029
06:17:20,958 --> 06:17:26,240
municipal act, um, counselors do not
need to have a criminal background

3030
06:17:24,878 --> 06:17:31,600
check, I thought I would remove them
just for that reason with a caveat that

3031
06:17:29,680 --> 06:17:35,760
our members here at county council do
need a criminal background check through

3032
06:17:33,760 --> 06:17:41,718
the long-term care home. But because
these members are not on our long-term

3033
06:17:37,440 --> 06:17:41,718
care home, I thought we'd remove them.

3034
06:17:41,920 --> 06:17:47,680
» Okay. Thank you. [snorts] Are there any
other I'm sorry, a member from Kilu Hegi

3035
06:17:46,718 --> 06:17:52,000
Richards.
>> Thank you, chair. just along the lines

3036
06:17:49,360 --> 06:17:57,200
of the volunteers.
So, anytime we get a volunteer to any of

3037
06:17:54,878 --> 06:18:04,600
our functions, we have to do that
criminal record check. And is there a is

3038
06:18:00,480 --> 06:18:04,600
there a charge for that?

3039
06:18:08,798 --> 06:18:15,120
» Yes, there is, but I'm not sure what it
is right now.

3040
06:18:12,160 --> 06:18:19,680
So take for example if we our our show
outside

3041
06:18:17,120 --> 06:18:24,400
um with with all our departments and
everything like that and we were had to

3042
06:18:21,040 --> 06:18:29,718
have volunteers at that function all of
those people would need to be checked

3043
06:18:30,240 --> 06:18:34,320
» the functions that we have here like our
our

3044
06:18:32,320 --> 06:18:38,638
» like our trade show you know that
>> staff are all have it

3045
06:18:36,000 --> 06:18:42,400
» okay but if there's volunteers involved
pardon me

3046
06:18:40,878 --> 06:18:46,000
» if there's volunt volunteers involved.
Yes, we do a criminal background check

3047
06:18:44,240 --> 06:18:52,760
on them,
but like when we have county council day

3048
06:18:48,480 --> 06:18:52,760
here, it's all staff.

3049
06:18:55,040 --> 06:19:00,878
» Very rarely do we have volunteers. Yeah,
it's not quite like a municipality where

3050
06:18:59,520 --> 06:19:04,638
you have events and festivals and things
like that where you have volunteers, but

3051
06:19:02,718 --> 06:19:08,000
that's
>> okay. Thank you. Member from Greater

3052
06:19:06,320 --> 06:19:12,000
Madawaska.
>> Yeah, just some clarity on the

3053
06:19:09,520 --> 06:19:18,080
volunteers. Are they requiring to get a
vulnerability sector check or a full

3054
06:19:15,360 --> 06:19:22,200
criminal back full criminal check?
There's a difference between them.

3055
06:19:25,840 --> 06:19:30,160
» Yeah.
>> Yes, sir.

3056
06:19:27,440 --> 06:19:38,000
» Thanks through you to uh the counselor
for employees and uh long-term care. We

3057
06:19:33,840 --> 06:19:43,920
need the vulnerable sector check. Uh but
for and the volunteers, anybody working

3058
06:19:40,480 --> 06:19:48,718
in uh long-term care with the exclusion
of some contractors and that sort of

3059
06:19:46,480 --> 06:19:54,160
thing, but then for council here, it's
just a criminal record check. So much

3060
06:19:52,000 --> 06:20:00,080
better with the timeline turnaround and
all that. Uh it's not the vulnerable

3061
06:19:56,798 --> 06:20:04,718
sector check.
It's only those who are in direct

3062
06:20:01,760 --> 06:20:10,240
contact with residents, providing care,
interacting with residents.

3063
06:20:07,680 --> 06:20:15,040
» Yeah, thank you. I just I was kind of
referring to the just the volunteer side

3064
06:20:12,240 --> 06:20:21,680
of it though. Um I'm just wondering
whether because I think there is a um a

3065
06:20:19,680 --> 06:20:25,840
different dollar value for a
vulnerability check than there is a

3066
06:20:23,280 --> 06:20:31,600
criminal background check. And I would
hate to see the fact that we are all

3067
06:20:28,320 --> 06:20:36,878
clamoring for volunteers everywhere all
the time that um they may dissuade them

3068
06:20:35,360 --> 06:20:39,520
from
volunteering because they have to pay

3069
06:20:38,320 --> 06:20:44,920
the higher price for a criminal
background check than a vulnerability

3070
06:20:41,040 --> 06:20:44,920
sector check. That's all.

3071
06:20:45,040 --> 06:20:52,878
» So again, it's just those who are in
direct care with the residents, i.e. the

3072
06:20:50,000 --> 06:20:57,360
volunteers who are again in direct care
with those residents. They need the

3073
06:20:55,120 --> 06:21:03,480
vulnerable sector check. We provide them
with a letter and uh yeah.

3074
06:21:05,360 --> 06:21:11,120
» Oh, I'm sorry, Mr. Belmore and then
Whitewater.

3075
06:21:08,480 --> 06:21:15,440
» Thank you, Chair. Uh, so the criminal
record check is the lower level of the

3076
06:21:13,120 --> 06:21:21,120
two checks and that is free for people
to do for volunteering. the vulnerable

3077
06:21:18,320 --> 06:21:24,000
rec record Records check the VRC that we
require for long-term care as a

3078
06:21:22,638 --> 06:21:27,760
condition of the fixing long-term care
act. So that's a legal requirement for

3079
06:21:25,520 --> 06:21:32,480
us again say for the few caveats that
Dean mentioned for contractors there is

3080
06:21:29,600 --> 06:21:36,320
a fee associated with that. So it's only
the folks in long-term care need the VSC

3081
06:21:34,638 --> 06:21:41,240
all of the rest of our volunteers would
only need a CRC and those are free.

3082
06:21:43,040 --> 06:21:48,558
» Supplementary supplementary
>> supplementary supplementary is following

3083
06:21:46,240 --> 06:21:53,600
that. So currently when we do a criminal
background check it comes back either

3084
06:21:50,878 --> 06:21:58,240
positive or negative without any
distinction of what the criminal charges

3085
06:21:55,360 --> 06:22:03,360
are and if they want to go further then
to to move on is u fingerprint. So are

3086
06:22:00,878 --> 06:22:09,600
we doing this I guess this is to Mr.
Belmore are we doing this objectively or

3087
06:22:06,638 --> 06:22:14,558
subjectively that if it comes back that
that yes they do have a criminal

3088
06:22:11,040 --> 06:22:20,000
background. uh are we offering them the
step that they can then go and get a a

3089
06:22:17,280 --> 06:22:25,200
detailed record of what they have or do
we just say no at that point?

3090
06:22:24,080 --> 06:22:29,280
» Thank you chair through to the
counselor. So when it comes to

3091
06:22:26,638 --> 06:22:32,240
employment typically we in invite people
during interviews to advise us if

3092
06:22:31,120 --> 06:22:36,320
they're going to be successful in
getting a clear records check and if

3093
06:22:34,400 --> 06:22:40,718
they're forthcoming and disclosing uh
whatever charges may appear on there. We

3094
06:22:38,798 --> 06:22:43,600
can do an assessment in advance if we
come to find out after the fact that

3095
06:22:42,080 --> 06:22:47,440
they did have charges. We again do an
assessment of what the what the charges

3096
06:22:45,280 --> 06:22:51,600
were and our policy speaks to it going
up essentially between the director and

3097
06:22:48,798 --> 06:22:56,000
the CEO to review and say uh you know
someone working in long-term care that

3098
06:22:53,440 --> 06:22:59,680
may have had a DUI. They don't have to
drive our our people around. They're not

3099
06:22:57,920 --> 06:23:03,360
expected as opposed to plow operator
let's say. So we might make an exception

3100
06:23:01,520 --> 06:23:09,360
for that sort of a charge on someone's
file. Um I would suggest I'll have to

3101
06:23:05,680 --> 06:23:12,080
ask Dean Director um Quaid specifically
whether volunteers are treated

3102
06:23:10,958 --> 06:23:15,360
differently in the home, whether it's
mandatory to have a clear one. But for

3103
06:23:13,920 --> 06:23:21,200
employees, we do give them the
opportunity uh to provide sort of the

3104
06:23:17,680 --> 06:23:24,080
details behind it to make an assessment.
>> Thank you very much. Thank you. And no

3105
06:23:22,718 --> 06:23:28,718
more supplementals.
>> Okay. Thank you. And the member from

3106
06:23:25,920 --> 06:23:34,718
Whitewater, please.
>> No, it's answered. Thanks, Chair. Thank

3107
06:23:30,798 --> 06:23:41,040
you. I'm curious. I didn't see uh my pet
project included in this where uh

3108
06:23:37,120 --> 06:23:44,160
members of uh cabinet ministers and
their staffs have to have it before they

3109
06:23:42,718 --> 06:23:49,920
can go into the long-term care. But
we'll save that for another day. Are

3110
06:23:46,878 --> 06:23:55,878
there any questions or concerns?
All those in favor? Opposed? None is

3111
06:23:52,400 --> 06:23:55,878
carried. Thank you.

3112
06:23:56,000 --> 06:24:03,120
And moving along within the corporate
services report, we have a

3113
06:24:00,480 --> 06:24:06,480
recommendation on under item number one
that the corporate services committee

3114
06:24:04,798 --> 06:24:10,638
recommends to county council that the
audited financial statements for the

3115
06:24:08,320 --> 06:24:16,638
county of Renfruit for the year ended
December 31, 2025 be approved. Can I get

3116
06:24:14,160 --> 06:24:20,718
a mover and second please? Member from
North Aona Wilberfor. Second by a member

3117
06:24:18,480 --> 06:24:24,400
from Pedawa. Is there any further
discussion? This was information was

3118
06:24:22,718 --> 06:24:28,718
overviewed and discussed during county
council. Are there any remaining

3119
06:24:26,080 --> 06:24:34,440
questions, concerns? Seeing none, all
those in favor? Opposed? None is

3120
06:24:30,718 --> 06:24:34,440
carried. Thank you very much.

3121
06:24:34,798 --> 06:24:40,160
Within the corporate services discussion
report, there's item number two. And we

3122
06:24:38,320 --> 06:24:43,760
have a recommendation that the corporate
services committee recommends that

3123
06:24:42,240 --> 06:24:48,958
county council approve the following
changes to the non-union staff salary

3124
06:24:46,080 --> 06:24:56,320
grid within employment bylaw number one.
A the unit clerk position be replaced in

3125
06:24:52,000 --> 06:25:02,240
group two and B the heart hub operations
and intake coordin coordinator position

3126
06:24:59,600 --> 06:25:05,680
be included in group eight and that the
revised employment bylaw number one be

3127
06:25:04,320 --> 06:25:09,680
adopted. Could I get a mover and
seconder please?

3128
06:25:08,080 --> 06:25:14,600
member from Headclair Mariah, seconded
by member from Greater Madawasa

3129
06:25:15,680 --> 06:25:23,520
and I would ask that the associate
director of people and culture/D deputy

3130
06:25:21,360 --> 06:25:28,000
treasurer to overview the background
please. Thank you chair and through

3131
06:25:25,840 --> 06:25:33,120
committee. Uh the first item the unit
clerk is is more of a housekeeping item.

3132
06:25:30,240 --> 06:25:37,280
Uh when we prepare our budgets we don't
have a job description necessarily

3133
06:25:34,798 --> 06:25:40,638
formalized at the time. uh so we can't
undertake the full job evaluation

3134
06:25:38,798 --> 06:25:44,558
process. It's based on an estimate of
where we think it will land and in the

3135
06:25:42,480 --> 06:25:48,400
budget package uh presented earlier this
year. It was placed as group three and

3136
06:25:46,558 --> 06:25:51,440
budgeted as group three. However, now
that since the position has been

3137
06:25:49,440 --> 06:25:55,680
approved, the formal job description has
been created, it has been scored using

3138
06:25:53,200 --> 06:26:00,240
our job evaluation tool which places it
on group two. So that is why this bylaw

3139
06:25:58,878 --> 06:26:02,958
amendment is coming through here because
we're actually moving forward or have

3140
06:26:01,760 --> 06:26:07,760
been moving forward with the recruitment
process for filling these roles. The

3141
06:26:05,440 --> 06:26:11,120
second is a new position, the heartthub
operations and intake coordinator that's

3142
06:26:09,520 --> 06:26:15,440
been created. This is one of the
positions uh supporting the heartthub

3143
06:26:13,760 --> 06:26:18,798
and this will be an employee of the
county of Renfruit, which is why we're

3144
06:26:16,798 --> 06:26:22,080
adding it to our employment bylaw so
that we can enter into an employment

3145
06:26:20,160 --> 06:26:26,160
relationship with the uh individual for
this role and it's fully funded again

3146
06:26:24,400 --> 06:26:31,360
through the heartthub side of our
operations. Thank you.

3147
06:26:29,760 --> 06:26:35,760
Are there any other questions, comments
or concerns?

3148
06:26:33,280 --> 06:26:40,320
Seeing none, all those in favor opposed?
None. It's carried. Thank you very much.

3149
06:26:38,480 --> 06:26:45,520
And could I have a mover and seconder,
please, that the discussion reports be

3150
06:26:42,798 --> 06:26:51,200
received as presented? Moved by the
member from Laurentin Valley, seconded

3151
06:26:47,200 --> 06:26:57,280
by the member from Brudinell Lindok.
Discussion. All those in favor? Opposed?

3152
06:26:54,798 --> 06:27:01,840
None is carried. Thank you very much.
There are no further Sorry, there are no

3153
06:26:59,600 --> 06:27:08,160
deferred reports. Are there any new
updates that require verbal reports?

3154
06:27:05,600 --> 06:27:14,558
Okay, seeing none, we do not have a
close session.

3155
06:27:10,320 --> 06:27:19,280
Is there any other new business?
Okay, seeing none. And with that, uh, I

3156
06:27:17,760 --> 06:27:23,840
would like a mover and seconder, please,
that this meeting adjourn and the next

3157
06:27:20,958 --> 06:27:32,718
regular meeting be held on Wednesday the
12th of August at 2026 on 2026, I'm

3158
06:27:29,200 --> 06:27:39,680
sorry. And a mover, please. Member from
Laurentian Hills, seconded by member

3159
06:27:35,120 --> 06:27:44,400
from Madawaska Valley. Discussion.
All those in favor? Opposed? None. It's

3160
06:27:42,160 --> 06:27:49,160
carried. Thank you very much. It's We
are now adjourned at 3:52 p.m.

3161
06:27:50,240 --> 06:27:56,760
» Enjoy the rest of your day. Thank you to
staff for your uh excellent reports.