I'd like to call this meeting to order. Welcome, Everyone.
so welcome everybody. This is our agenda for today.
you do have a copy on your in front of you and your seat, And then you also have a copy of our minutes.
I'm going to give you a minute or two to look over, And then we'll go ahead and approve the minutes from the last meeting.
if everyone has had enough time to review the minutes, I make a motion to approve january's minutes.
is there a second? Can you make sure it's on green?
third time's a charm. I'll second. Anything we'd like to discuss?
I'm not seeing or hearing that there is, us who approve the minutes.
aye. Aye. Aye. Aye. The ayes have it. Or at least that's what they say in the movies.
that's awesome. Thank you. Okay, so our next item on the agenda, It's our may procurement
list. I hope you had some time. I did send this through the email for you to look at.
so hopefully you had some time to, to look at the approval lists or recommended list for Procurement.
we'll follow the same process right now as with the minutes. So. I make a motion to recommend the board approval of the may list.
do we have a second? I'll second. Second. Do we have any discussion about specific
titles on the list? I don't have any discussion about a specific title, But I do think it's always important,
if nothing else, to mark in the minutes. If you'll just remind the committee again, The process that we use to ensure that any title that is on this
list has already been filtered. We've already identified that we believe it is Developmentally appropriate that the content is developmentally appropriate for the
students in which we're recommending what level library. If you could just provide an overview, I think it's important to document that.
of course, I would love to. So our process starts with our lights.
they are the ones that put together the lists that they sent to us.
this list. They must follow our guidelines. Our risd collection guidelines are based on Policy and obviously our legal requirements.
that means that all of our books must have at least two positive professional reviews.
when we talk about professional, we talk about school library journals like the school Library journal horn books,
kirkus. We don't take reviews from amazon or goodreads because they're not professional Reviews,
right? Anyone can just go in and write their opinion there.
then any book that do not have any, like the two professional reviews, Positive reviews, then we do some more digging and this is more for our nonfiction titles
and sometimes our authentic literature, like in spanish or manga.
then that's when we dig deeper. Okay. We might use those amazon and goodreads reviews just To check and see what like if there's anything that
people think it's concerning, and then we do go and check like the publishers make sure That it's a reputable publisher,
the author. Has this author written anything else about this topic, Or is this like a nonfiction author that we know and recommend?
and from there, we make the lights, make an educated decision to to add this, We use the publishers recommendation for the age also to
gauge if the book should be in elementary, junior high, Middle school, or high school.
after that, the list is submitted to us. I look at it.
our specialist, veronica, looks at it as well. We go through every title, making sure that, Yes, all the books have been that have been selected are appropriate to be at the level
that they have been selected. We check the isbns because with sb 13, We need to make sure that anything that any isbn that it's already in the system we can
purchase right away. Anything that is not it's added to this list.
and then we submit the list either to purchase if the isbns are already.
and then if not, we submit it to this committee to recommend.
it is a lengthy process and it takes a long time. So I assure you it has gone through different types of different eyes that look at this List.
now, this list that you see here, it doesn't mean that we're going to go ahead and Purchase like all 3000 titles at once,
right? It's just a list that the lights would like to purchase these books at one point.
and we want to make sure that our students have books that are exciting and are new that They want to read as soon as possible.
so we want to try and approve as many books as we can. So as soon as our lights can purchase those books, The sooner the kids are going to be able to,
to read them. And then again per law. But again, In richardson isd, we were already making sure that parents had an opportunity.
they can go in and they can see whatever titles are available in the library. And if there are certain titles that even if they have been approved by slac and then Adopted by the board.
as a parent, do I still have an opportunity to, You know, either say yes, my child can or cannot read certain titles?
yes, definitely. We do have the parental option.
they can opt out of any title that they want and they can do that. And now we do have a new process, which I really like, Because parents can go straight to the catalog for their school and see what it's
available for their kids there as or before. Maybe you were submitting titles that were Not even in the school,
or you were not sure if they were in the school. So now the parents can actually see they always had access to the catalog, But now they can actually select from that catalog which books they don't want their
students to check out. So they always have that option to do so.
I just want to make sure everyone is aware of all the steps. Yes. Thank you. All the protections. Thank you. Yes, Yes we do.
and any time a parent has a concern or anything, I mean, I feel like our lives are a great resource and they always do a great job
addressing those concerns and helping them. What is the best pathway for our, Our parents?
like, do they want to opt out of that book? Do they just want their kid to select another Book or they want to submit a reconsideration or a
challenge for the book? So we always give the parents all the options. And again, Our lights do a great job for that.
anything else we'd like to discuss? In the absence of any further discussion, Go ahead and vote.
those in support of approving the list as is please say aye.
aye. Aye. Aye. Any nays. The ayes have it.
okay. Thank you. So we'll submit this list to the board.
as of today, the form that we have, the the list has been on the website.
it needs to be on the website for 30 days. So it has been probably you saw it on the Community news too was posted there for comment.
there's no comments on the form that we have available for parents. If there are any comments, I will submit those to the board.
so they have those comments for consideration when they approve, Because at the end of the day,
they are the ones that have the final say. So I know we didn't have that many, Many days between the list being published and today's meeting,
so I'll make sure to check and submit those for the board if there's anything. The board also already has the list. So it's a long list.
so they need time to be able to to look through the list.
and I do want to say that the board approved our recommendation from the january list that We submitted.
it was approved in the january board meeting. This list will be approved in the june board meeting because the board meeting is this Thursday,
so we don't have time to submit it.
okay. Now, this section is any new business. Like if you guys have any questions or any Anything else you would like to discuss this is the opportunity I
do want to bring with the situation that happened today with one of our parents not being Able to make it.
and I know our meetings are probably not going to be like three hour long unless we have Something else to discuss.
like if there's a challenge or anything, there might be a necessity that the meeting might Be a little bit longer. If you want to move the meeting to a virtual meeting,
I did talk to our lawyer and she said it was fine that we wanted to do that. Like it doesn't say anywhere where the format that the meeting needs to be.
we just need to make sure we record it. So I know a lot of you work and it might be hard To leave your work for in the middle of the
day. So if you prefer to meet virtually, we can have that suggestion in the next meeting That can be virtual because again,
I hate for you, I don't know where you're coming from and come here and then be done in 20 Minutes,
and then you have to go back to work or you miss something important at work because you You need to be here.
virtually would be also. Do we want to discuss that today or does that need to wait to the Next.
it doesn't. I mean, we can discuss it right now if you want to wait. That's up to the, the voting members. I'm happy to discuss or vote now if that means it Affects the next
meeting. Yeah. Yeah. When is the next meeting?
guess how I feel about it. We don't have a next.
we don't have a next meeting scheduled yet because it would be until the start of the next School year. We do have two members that have been absent for this.
like they didn't make it to the last meeting, Were not here this meeting, so I will be reaching out to them to see if they want to
continue on the council. If not, we would need to get two new members.
so then we would have. Yes, the virtual meeting will help probably.
so if they want to stay in the council and join virtually, That's easier for them.
then hopefully we'll be able to meet like september. So we can have a, hopefully a meeting each quarter.
and that way we can, our lists are not as massive as they have been.
and it's easier for, for you guys. So do you want to go ahead and make that decision today And move.
I'm in favor of having that discussion today. Yeah. I make a motion to vote on making our meeting virtual.
do we have a second? I'll second. Is there any discussion that would like to happen?
the discussion is let's do it, please. All those in favor of moving our future meetings to Virtual say aye.
aye. Any opposed? Passes.
okay. So once we have the dates for the new meetings I will send all those to you via Email,
and then I'll make sure to send the link to our meetings.
with that. So you have that available. The caveat would be if we have a challenge.
yes, yes. With a caveat. Yes. That if there's a need for an in-person meeting, Then we will have to do that in case we have a challenge.
because again, as a reminder, we are the the reconsideration committee.
so if there is a challenge we would need to come in person, Most likely because that would be a longer discussion.
any other questions or new business that you want to.
super quick question. Can you remind me and I'm not complaining.
I'm not being like, oh, let me off of that. But how long is the term for this committee?
is it a one year, two year? What's the yes? [laughs] hey, I am y'all are going to be sick of me.
I'm like, I'm sorry. You said yes. When do your kids graduate?
we are planning on a two year moving with shac, Marrying shac since this is a council that it's based off of shac.
so we are going to follow the same guidelines. I am working on some bylaws. So hopefully also our next meeting, We will have that to approve.
once I have them, I'll send them for everyone to review and that will establish all the, Those things that we need to make sure there you have questions
of like when, when do I get to leave this committee? [laughs] any other questions?
any other questions? Thank you. Our lights and her team is an incredible lift.
and the meeting is adjourned.
thank you.