1 00:00:00,160 --> 00:00:06,120 probably have to be in agenda. >> Yes. 2 00:00:06,480 --> 00:00:13,040 » Time of now 6 p.m. will call us meeting to work. 3 00:00:10,400 --> 00:00:18,080 » You can all join me in prayer. >> Heavenly Father, please be with us. 4 00:00:15,440 --> 00:00:23,199 Surround us in your love and your grace. Guide us through this meeting and 5 00:00:19,920 --> 00:00:28,000 through each day. Lead us to see what is in the best interest of this city. We 6 00:00:26,000 --> 00:00:32,719 ask for your protection for our citizens and especially our children. Please be 7 00:00:30,480 --> 00:00:36,800 with our police, our firefighters, and all first responders that give of 8 00:00:34,320 --> 00:00:42,960 themselves to keep us safe. In Jesus name we pray. Amen. 9 00:00:40,800 --> 00:00:47,840 » Pledge allegiance to the flag of the United States of America and to the 10 00:00:45,040 --> 00:00:53,199 republic for which it stands. One nation under God, indivisible, with liberty and 11 00:00:50,320 --> 00:00:56,199 justice for all. Texas 12 00:00:56,800 --> 00:01:02,280 one state under God one and indivisible 13 00:01:08,320 --> 00:01:13,720 reflect one mayor. 14 00:01:14,320 --> 00:01:16,640 » Okay. >> Are you 15 00:01:16,000 --> 00:01:21,479 » Thank you, sir. >> Yes, sir. 16 00:01:18,479 --> 00:01:21,479 » Okay. 17 00:01:22,720 --> 00:01:28,040 Well, he does not want to do this. 18 00:01:28,720 --> 00:01:34,240 » Did you want to get a photo? >> Yeah, sure. 19 00:01:33,280 --> 00:01:37,840 » Certificate with you. >> We'll give them the opportunity to put a 20 00:01:35,680 --> 00:01:41,759 photo on. Thank goodness. >> So, because of possible forum issues, we 21 00:01:40,000 --> 00:01:45,840 went ahead and swore Mr. Denon this before the meeting. So, we're going to 22 00:01:43,360 --> 00:01:48,840 do just a ceremonial photo with the certificate 23 00:01:49,280 --> 00:01:57,240 » or anything? No, I had I had a jacket in the suit, 24 00:01:52,720 --> 00:01:57,240 but I took it off. Too hot. 25 00:02:04,960 --> 00:02:08,439 » Thank you very much. 26 00:02:08,800 --> 00:02:16,040 » Can't believe you put them rabbit ears up. 27 00:02:12,800 --> 00:02:16,040 really interest. 28 00:02:18,800 --> 00:02:26,000 » Okay, welcome aboard, Mr. Dun. Glad to have you here. Thanks for having me. 29 00:02:24,640 --> 00:02:31,680 Okay, we're going to move on to public comments. Looks like Mr. Terry 30 00:02:30,000 --> 00:02:36,000 want you to wait for your item or you want to do it first? 31 00:02:34,640 --> 00:02:41,599 » It's up to you. >> We can wait for your item. 32 00:02:39,200 --> 00:02:44,239 » Okay. And Mr. page. Okay. You want to wait for your item as 33 00:02:42,959 --> 00:02:47,200 well? >> Yeah, I've got one. 34 00:02:46,160 --> 00:02:50,200 » Okay. >> Unfortunately, 35 00:02:53,200 --> 00:02:58,440 man, you're not killing me. I was planning on getting up here tonight. 36 00:02:58,480 --> 00:03:05,040 Okay. And that being said, I think the first thing I want to 37 00:03:02,400 --> 00:03:10,239 suggest here tonight considering how big how many how many 38 00:03:07,040 --> 00:03:16,640 items we've got on the agenda at least one item possibly 39 00:03:13,440 --> 00:03:22,000 could be moved to the next meeting. I think the most logical item would be 40 00:03:18,560 --> 00:03:28,800 since uh the uh fire chief isn't here tonight to uh kind of you know ask 41 00:03:24,080 --> 00:03:37,280 questions. Uh the one concerning the uh item concerning uh paper uh 42 00:03:34,239 --> 00:03:42,720 uh that that that would be uh postpone to the next meeting. It looks like it's 43 00:03:39,440 --> 00:03:47,360 over here all nightless. But that being said, uh 44 00:03:45,760 --> 00:03:52,400 first thing I want to hit on is first thanks 45 00:03:49,280 --> 00:03:58,000 on the uh cracking down on the solicitation permits. 46 00:03:55,200 --> 00:04:02,360 But I'd kind of like y'all consider one little thing as even 47 00:04:02,480 --> 00:04:12,159 above us from the old uh stone age days. Remember the old uh do not call this 48 00:04:09,200 --> 00:04:17,919 don't don't exist at cell phones checking the visibility of uh when they 49 00:04:14,640 --> 00:04:27,600 issue a permit for solicitation. Uh maybe they could include a uh 50 00:04:22,639 --> 00:04:32,400 uh street address list. Uh people that you know don't want to uh you know a do 51 00:04:29,360 --> 00:04:39,280 not knock list and even if it expanded to time of the day like my my schedule 52 00:04:35,840 --> 00:04:44,880 sometimes I'm there from I'm in bed from 8 till around 11:00. 53 00:04:41,680 --> 00:04:51,520 I to the point where I had to just I had to disconnect my ring or uh bail because 54 00:04:47,759 --> 00:04:55,880 even if they don't knock and see it off uh got that one 55 00:04:59,680 --> 00:05:11,199 social media stuff that I hit up with I just knocked one off the list but 56 00:05:08,320 --> 00:05:16,479 you know I these people are perfectly good place to send it in on the internet 57 00:05:14,560 --> 00:05:20,479 web page. So, a couple we have to look at. How 58 00:05:18,560 --> 00:05:23,800 much time? >> 50 seconds. 59 00:05:34,880 --> 00:05:45,759 uh the idea of looking into the idea I think it's a good idea of uh possibility 60 00:05:42,080 --> 00:05:52,240 of a uh writing up an ordinance I work on one uh for uh something relatively 61 00:05:49,680 --> 00:05:57,840 new these days electric bicycles and scooters there's a lot of chatter on 62 00:05:54,720 --> 00:06:04,880 that and what I'm seeing here the major part is that section 63 00:06:00,479 --> 00:06:10,160 uh from the front of the uh dollar store all the way down to in that area. 64 00:06:07,919 --> 00:06:13,479 So a little bit 65 00:06:22,560 --> 00:06:29,680 Okay, looks like that wraps up the public comments in that section. Right. 66 00:06:27,759 --> 00:06:33,840 Move on to consent agenda. A budget report June 2026. 67 00:06:32,240 --> 00:06:38,560 » I have a motion to approve consent agenda. 68 00:06:35,120 --> 00:06:43,520 » Second. All in favor? >> Reflect. The motion carries. 69 00:06:41,360 --> 00:06:45,759 Move on to fiscal year 2027 budget workshop. 70 00:06:45,039 --> 00:06:48,319 » No. >> I believe the floor is yours. 71 00:06:47,440 --> 00:06:52,639 » Floor is mine. >> That's it. 72 00:06:49,520 --> 00:06:55,600 » I'll make it quick. >> Should only be an hour or two. We 73 00:06:54,160 --> 00:07:01,440 » only have three minutes. >> Three minutes. Okay. 74 00:06:58,160 --> 00:07:08,360 Um, I've prepared a slideshow. Finished it about 10 minutes ago. 75 00:07:03,759 --> 00:07:08,360 » Maybe an hour ago. Um, 76 00:07:13,280 --> 00:07:17,960 you see the little 77 00:07:28,160 --> 00:07:31,160 one. 78 00:07:40,240 --> 00:07:47,960 That's it. That's my budget. >> It's going to the every page on my 79 00:07:44,960 --> 00:07:47,960 screen. 80 00:07:51,120 --> 00:07:57,520 » Oh, there it goes. Okay. I just had to click it. 81 00:07:53,360 --> 00:08:01,680 » Okay. So, um this page is everyone that is tasked with making decisions on this 82 00:07:59,680 --> 00:08:08,560 budget. On the right hand side are the city staff. Um every one of these people 83 00:08:05,199 --> 00:08:15,599 presents a budget request um for their department and um they are discussed 84 00:08:12,160 --> 00:08:22,479 with myself with the finance or I'm the finance with the city manager and then 85 00:08:18,800 --> 00:08:28,879 we now are bringing it to you. Um this is a fluid document tonight is to give 86 00:08:25,919 --> 00:08:32,479 you guys just a kind of a snapshot of where we are now. This is not a 87 00:08:30,720 --> 00:08:39,159 presentation of the budget at this point, but we're all key decision makers 88 00:08:35,839 --> 00:08:39,159 in that. 89 00:08:40,959 --> 00:08:48,880 Um, so these are the things I'm going to cover. Just an overview of our budget 90 00:08:44,800 --> 00:08:52,320 approach, our budget calendar. Um, we're going to talk a little bit about tax 91 00:08:50,320 --> 00:08:55,680 rate. It could be a very preliminary discussion. Uh, we're going to talk 92 00:08:54,320 --> 00:08:59,839 about our general fund and we're going to talk about our enterprise fund which 93 00:08:57,600 --> 00:09:04,160 runs our utilities. We have other funds that will be in the budget document, but 94 00:09:01,839 --> 00:09:08,360 these are our operating funds. So, that's what we're going to talk about 95 00:09:05,360 --> 00:09:08,360 tonight. 96 00:09:08,800 --> 00:09:19,040 So, we're um as we've been preparing this budget, um we are running we are we 97 00:09:15,600 --> 00:09:24,560 are setting the budget at a level of actual cost to run the city. We're not 98 00:09:21,760 --> 00:09:31,279 putting in fluff. I'm not a budget or a finance director that says put in you 99 00:09:28,640 --> 00:09:35,440 know, pie in the sky figure. I want them to justify what they're putting into 100 00:09:33,200 --> 00:09:39,360 each line item. I'm also not one that says, "Okay, it's September. We better 101 00:09:37,279 --> 00:09:44,000 spend all the money in this budget line. If you don't need it, don't spend it." 102 00:09:41,360 --> 00:09:49,600 Um, so we've been doing this, this is the sixth budget year, and we're going 103 00:09:46,320 --> 00:09:57,519 to continue that. Um, within this budget discussion, um, one of the proposals is 104 00:09:52,480 --> 00:10:02,399 a 4% pay raise for staff. Um, what I do is I pull the social security number 105 00:09:59,839 --> 00:10:08,160 from the prior October and see what Social Security determined. Last October 106 00:10:05,360 --> 00:10:13,519 it was 2.8 and that took effect for Social Security recipients on January 107 00:10:11,040 --> 00:10:16,000 1st of this year. Um, but they're already putting out numbers where 108 00:10:14,959 --> 00:10:20,320 they're predicting where they're going to be and with the higher than normal 109 00:10:18,720 --> 00:10:29,040 um, inflation they're saying it's going to be 3.9 to 4.2% this coming October. 110 00:10:24,720 --> 00:10:34,880 Um we are uh proposing a 4%. One of the things that um we want to 111 00:10:32,320 --> 00:10:39,120 incur or encourage is to keep our staff because we have good staff. Um these are 112 00:10:37,760 --> 00:10:43,519 brought every year. The cost of living increases are brought every year and 113 00:10:40,560 --> 00:10:52,959 then on the odd years we do a merit increase based on evaluations. 114 00:10:46,560 --> 00:10:58,399 Um I'm also proposing utility rates. Um, we'll get into that. It's It's not a fun 115 00:10:55,600 --> 00:11:03,120 thing to to come up with utility rates because nobody wants to pay them. But 116 00:11:01,040 --> 00:11:08,720 I'm going to show you what we need for to uh reach our goals. And then we're 117 00:11:06,160 --> 00:11:14,399 just going to continue. Um, as most of you know, six to seven years ago, we had 118 00:11:10,640 --> 00:11:19,600 no reserves. Um, and now we do, but they are not yet at adequate levels um to do 119 00:11:17,680 --> 00:11:23,760 what we want to do. So, we're going to talk about that, too, because we do not 120 00:11:21,200 --> 00:11:30,800 want to incur debt if you can help it. Okay. 121 00:11:26,240 --> 00:11:36,880 Our budget calendar, um, this is is dictated both by the county and by our 122 00:11:33,600 --> 00:11:41,519 own um, schedule for meetings. So, on August 1st, I will receive numbers from 123 00:11:39,519 --> 00:11:45,839 the county that are certified taxable numbers. I don't have those yet. So, the 124 00:11:43,920 --> 00:11:52,240 numbers I'm going to give you for adorum tax and general fund revenue from that 125 00:11:49,440 --> 00:11:56,560 um are very preliminary. They gave us a preliminary number in April and they 126 00:11:54,320 --> 00:12:02,399 don't certify the number until August 1st. Um so, please remember that as I'm 127 00:11:59,920 --> 00:12:07,440 going through this. On August 10th at our regular meeting, we'll have a public 128 00:12:04,399 --> 00:12:14,000 hearing on the CCPD budget and we're going to take a record vote on tax. Um 129 00:12:10,880 --> 00:12:18,800 that record vote is often confusing. 130 00:12:15,519 --> 00:12:24,079 What we're doing is telling the county and our residents, this is the highest 131 00:12:21,519 --> 00:12:27,440 rate we will possibly ask for. You are not setting the rate at that meeting. 132 00:12:26,160 --> 00:12:34,160 You are just saying we're not going to go past this. So when I bring you a 133 00:12:30,480 --> 00:12:39,839 rate, no, it's not carved in stone. Um that isn't until the September meeting. 134 00:12:37,040 --> 00:12:44,000 Um, but it it's just confusing the way the wording is. So, I just wanted to 135 00:12:41,600 --> 00:12:48,320 give you the heads up. Um, and then we'll set the dates for the public 136 00:12:45,600 --> 00:12:53,519 hearing for tax and budget. And that will then be held on September 14th. 137 00:12:51,920 --> 00:12:57,600 We'll have public hearings at the beginning of the meeting on tax rate and 138 00:12:55,360 --> 00:13:03,360 on the budget. And then the council will vote first on the tax rate and then on 139 00:13:00,399 --> 00:13:09,519 the budget that's pre proposed. And then we have until the 29th to get it to 140 00:13:07,360 --> 00:13:14,560 Okay. So, as I've probably already said five 141 00:13:11,680 --> 00:13:19,040 times, the numbers in this presentation tonight are preliminary. I don't want 142 00:13:17,120 --> 00:13:23,680 anybody to leave here saying this is the tax rate that Richwood's going after or 143 00:13:21,600 --> 00:13:29,920 this is the bottom line that Richwood's going to see in their budget. These are 144 00:13:27,760 --> 00:13:34,800 numbers given to you to give you an idea of where we are. It's my rudimentary 145 00:13:32,320 --> 00:13:40,959 calculations. It's not the C county's calculation. and they put a lot more 146 00:13:36,160 --> 00:13:45,680 into it. So, um just remember that we also don't have all of our information 147 00:13:42,880 --> 00:13:50,560 for our expenses. We haven't yet to get our insurance 148 00:13:47,680 --> 00:13:54,959 um premiums for either property and liability or for health insurance. Those 149 00:13:52,880 --> 00:13:59,760 are a big chunk of our budget. We don't have those yet. So, we have no idea if 150 00:13:56,800 --> 00:14:04,160 they're going up, down, whatever. So tonight, what we're doing is we're 151 00:14:01,440 --> 00:14:09,279 meeting so that I, as the finance director, along with 152 00:14:07,360 --> 00:14:13,440 Kirsten, the city manager, can give council and the citizens insight into 153 00:14:11,760 --> 00:14:18,000 how the budget is looking as of right now. 154 00:14:14,959 --> 00:14:24,639 And then we're asking for insight from council on your goals and your opinions 155 00:14:21,120 --> 00:14:28,800 on things. So that next month I'll bring you more information on where the budget 156 00:14:26,320 --> 00:14:34,639 is. We won't have a full-blown workshop, but it'll incorporate what you've told 157 00:14:31,600 --> 00:14:37,639 us you want to see. Okay. 158 00:14:37,680 --> 00:14:49,360 So, um we are a small city um under 30,000 by 159 00:14:45,279 --> 00:14:55,040 quite a bit. So, um, the state allows us to go up 8% 160 00:14:52,560 --> 00:15:01,440 on our revenues on properties that were on the tax roles last year. So, for uh a 161 00:14:59,920 --> 00:15:04,880 bigger city, they can only go up three and a half. And the reason the state 162 00:15:03,440 --> 00:15:09,279 does this is because they realize smaller cities are more reliant on 163 00:15:06,959 --> 00:15:12,800 property tax than bigger cities that have sales tax and other forms of 164 00:15:11,519 --> 00:15:21,600 revenue. um property tax makes up over 72% of our 165 00:15:16,959 --> 00:15:28,959 budget. So we are very dependent on it. So every year I come and I tell you what 166 00:15:25,839 --> 00:15:35,920 that maximum rate is going to be. Again, this is my very rudimentary calculation. 167 00:15:33,440 --> 00:15:41,760 Um but if you look at the two columns, it shows where we're at right now. Our 168 00:15:38,480 --> 00:15:49,360 total rate is 0.557993. That was an increase from the year prior 169 00:15:44,560 --> 00:15:54,000 last year due to um lower appraised values. Appraised values are coming back 170 00:15:51,839 --> 00:16:01,920 up. So our rate is going to go a little lower. So my calculation is 0.539 171 00:15:58,560 --> 00:16:07,279 358. And the bottom line there is showing you that we'll go up about 172 00:16:05,120 --> 00:16:13,759 $220,000 in revenue based on these numbers. 173 00:16:09,920 --> 00:16:17,759 Again, that's rough estimate. So, and in case I haven't said it enough time, in 174 00:16:15,279 --> 00:16:20,759 the red box tells you this is just preliminary. 175 00:16:21,199 --> 00:16:29,680 These are just some graphs to give you a visual. The top one is our assessed 176 00:16:25,839 --> 00:16:34,800 values um since 2022. Um and you can see um they've gone up 177 00:16:32,079 --> 00:16:41,920 every year, but last was a slight drop, but this year they're up. Um the bottom 178 00:16:38,240 --> 00:16:47,600 chart, the dark blue, is our debt rate, which is a portion of our uh tax rate 179 00:16:44,800 --> 00:16:52,720 that we have no say in. It's calculated based on the taxable value of properties 180 00:16:49,920 --> 00:16:57,360 to give us the requirements to satisfy our debt requirements for the calendar 181 00:16:54,720 --> 00:17:03,600 year or fiscal year. The lighter green teal is the portion of 182 00:17:01,440 --> 00:17:09,679 the tax rate that will go to the general fund for maintenance and operation of 183 00:17:05,919 --> 00:17:16,360 the city. And then that bottom number is the total tax rate. Does anybody have 184 00:17:12,640 --> 00:17:16,360 any questions? Yling. 185 00:17:16,880 --> 00:17:25,760 Okay. So, um, right now with calculations I've 186 00:17:23,039 --> 00:17:33,120 done, um, this is where we're looking at revenue for the general fund. Um, the 187 00:17:29,600 --> 00:17:40,480 last column is showing a change from 26 to 27, but the bolded column um is our 188 00:17:37,200 --> 00:17:46,480 proposed budget. Um, revenues are not budgeted, they're projected. Um, so this 189 00:17:43,120 --> 00:17:52,559 is just my best guess as of right now. um some things um have gone down or are 190 00:17:51,039 --> 00:17:58,960 expected to go down because they've gone down this year and I I project based on 191 00:17:56,080 --> 00:18:02,720 trends and on history our sales tax has declined for two years our building 192 00:18:01,120 --> 00:18:09,120 permits are going down and our court revenue is going down. So, um, even 193 00:18:05,919 --> 00:18:13,679 though I look to see the property tax going up with those other things going 194 00:18:11,280 --> 00:18:18,240 down, our revenue is only going up about 18,000 as it looks right now. 195 00:18:16,720 --> 00:18:21,520 » One of you at the end, is there something since we're at a good spot, I 196 00:18:20,000 --> 00:18:24,080 could ask you a question about >> Sure. 197 00:18:22,480 --> 00:18:29,840 » Uh, one thing I've noticed here is you mentioned licenses and permits 198 00:18:27,760 --> 00:18:33,840 » are down. Mhm. >> Uh, one thing I've noticed since I've 199 00:18:32,000 --> 00:18:41,280 moved here is, uh, we probably need to get the city 200 00:18:37,360 --> 00:18:45,360 war involved, police department, uh, our, uh, code enforcement, police 201 00:18:43,600 --> 00:18:51,520 officers. Uh, if you see something, say something. 202 00:18:48,559 --> 00:18:59,200 Uh I on more than one occasion when I first moved here, I had a neighbor 203 00:18:54,960 --> 00:19:07,840 had for a month had a dumpster out front uh had a big remodel. 204 00:19:03,520 --> 00:19:12,480 I went over talked to them one day. They never got a permit before 205 00:19:10,559 --> 00:19:18,160 » and that does happen. >> Um and that's one of the tasks of our 206 00:19:14,640 --> 00:19:24,640 code enforcement officer. um four years ago maybe is when we added that position 207 00:19:21,039 --> 00:19:32,360 for that reason as well as for uh the appearance of the city. So thank you. 208 00:19:28,080 --> 00:19:32,360 Any questions on the revenue? 209 00:19:32,960 --> 00:19:39,840 The next page. Uh this shows our expenditures by 210 00:19:38,080 --> 00:19:44,320 department. And 211 00:19:41,360 --> 00:19:49,679 um in the last column, if it's green, that means we have cut expenses. 212 00:19:47,200 --> 00:19:54,960 Um if it's red, it's gone up. The only one that's gone up right now is the fire 213 00:19:52,480 --> 00:20:00,480 department. In my budget right now, I have the paper call included. 214 00:19:57,919 --> 00:20:07,600 It doesn't mean it's in there in concrete. I just included in the show or 215 00:20:03,360 --> 00:20:13,600 scenario. Um, but we'll discuss that later and it's up to what to what's 216 00:20:10,799 --> 00:20:18,400 decided if that stays there or not. Okay. But otherwise, as you can see, 217 00:20:16,080 --> 00:20:23,200 we've cut our expenditures in every department. 218 00:20:20,240 --> 00:20:29,720 Um, so some small ones that show zero because they were zero before. Any 219 00:20:26,000 --> 00:20:29,720 questions on that? 220 00:20:32,080 --> 00:20:41,039 Okay, the next page just some items of note on this budget as it sits now. As I 221 00:20:38,400 --> 00:20:46,280 mentioned earlier, this includes >> we haven't gotten our mad 222 00:20:47,440 --> 00:20:53,039 to go back. >> It should say general fund expenditures 223 00:20:50,480 --> 00:21:00,280 items of note. >> You're giving away all my even 224 00:20:57,280 --> 00:21:00,280 forward. 225 00:21:00,640 --> 00:21:04,919 » She showed all my secrets early. 226 00:21:25,760 --> 00:21:28,760 Yes. 227 00:21:37,600 --> 00:21:46,120 » Bring it back in the lower right hand corner. 228 00:21:42,880 --> 00:21:46,120 » But it'll 229 00:21:51,760 --> 00:21:55,159 Okay. I'm sorry. 230 00:21:55,440 --> 00:22:03,520 » Thank you. Um, so as I mentioned earlier, we don't have our insurance 231 00:21:59,120 --> 00:22:09,919 premiums yet. So, um, I've increased what we paid in fiscal year 26 by 10%. 232 00:22:07,280 --> 00:22:14,159 To put in a buffer for that. Um there have been years that have exceeded that 233 00:22:11,440 --> 00:22:19,360 10% and there have been years that have been less than that. So right now it 234 00:22:15,919 --> 00:22:24,159 includes the 10%. Um it also as I mentioned earlier includes the 4% cola 235 00:22:21,679 --> 00:22:31,720 for all employees. On the general fund side there are 19 employees and that 236 00:22:26,799 --> 00:22:31,720 increase uh totals $50,381. 237 00:22:32,400 --> 00:22:38,640 Um the same as with property and liability, our health benefits, we don't 238 00:22:36,880 --> 00:22:43,440 have those yet. I've left those the same. We're hoping they stay the same. 239 00:22:41,120 --> 00:22:47,679 We've gotten some of our uh small policies like long-term disability and 240 00:22:46,240 --> 00:22:53,360 dental and things and they've remained the same. So, we're hoping um and that 241 00:22:50,559 --> 00:22:59,600 should be coming soon. And then I had a discussion with CCPD. Since fiscal year 242 00:22:56,000 --> 00:23:07,039 23, CCPD has been transferring an amount to our general fund to cover um a 243 00:23:04,080 --> 00:23:12,400 portion of the PD's overtime. Um, 244 00:23:08,960 --> 00:23:16,960 and we I talked with Jeremy first and I told him this is not a carved in stone 245 00:23:14,400 --> 00:23:21,520 thing. It's not required of the CCP. It was instilled or I don't know if that's 246 00:23:19,039 --> 00:23:27,039 a word was implemented at the beginning because there were some 247 00:23:23,760 --> 00:23:33,120 uh patrols above and beyond what's normal um that the then chief wanted to 248 00:23:30,400 --> 00:23:38,480 do, but it was going to incur additional um overtime. So CCPD wanted to cover 249 00:23:36,159 --> 00:23:45,600 those additional controls. It then became kind of expected every year um 250 00:23:42,240 --> 00:23:50,320 with a new city manager, a new chief. I thought this was the time to address 251 00:23:46,880 --> 00:23:55,919 that. So, at the CCPD meeting, we talked about it and what we came up with was 252 00:23:53,360 --> 00:24:02,880 that we would not do an automatic transfer, but as we watched the budget, 253 00:23:58,960 --> 00:24:09,840 if they go over the budgeted amount, then CCPD will kick in or if the chief 254 00:24:06,400 --> 00:24:16,400 sees that there's a need. So, right now there's no transfer in, but that doesn't 255 00:24:12,080 --> 00:24:21,440 mean there won't be. Um and then um the fire department request for paper call. 256 00:24:19,679 --> 00:24:25,840 As I said, it's included in the budget right now just because I wanted to show 257 00:24:23,600 --> 00:24:30,080 complete of everything I know right now. Um but we'll discuss it later and it 258 00:24:28,480 --> 00:24:36,120 will be removed from the budget if it's not approved. 259 00:24:31,840 --> 00:24:36,120 Any questions on any of that? 260 00:24:38,000 --> 00:24:41,960 So the next page, 261 00:24:47,440 --> 00:24:56,080 » go back. Go back to the fire department. I do have a question about that. 262 00:24:53,760 --> 00:24:59,440 » The fire department has a >> The city is putting money in the fire 263 00:24:58,080 --> 00:25:02,640 department. >> The fire department is a department of 264 00:25:01,520 --> 00:25:07,679 this general fund. >> Okay. They're we're we're putting money 265 00:25:04,559 --> 00:25:09,200 into the the state retirement program for the fire department. 266 00:25:08,799 --> 00:25:10,000 » Yes. >> Yes. 267 00:25:09,520 --> 00:25:14,159 » Yes. >> Okay. 268 00:25:11,440 --> 00:25:18,480 » Right now we're paying water the water bill for people that 269 00:25:17,440 --> 00:25:20,240 have a house. >> Yes. 270 00:25:19,039 --> 00:25:24,320 » Okay. >> Don't put in 271 00:25:22,480 --> 00:25:27,440 » We're not We're not paying for the people that live in the apartment. And I 272 00:25:25,919 --> 00:25:32,960 don't understand that. >> Yeah. And that was um the free water 273 00:25:29,760 --> 00:25:37,679 bills for the fire department was set long before I came. Um and that is just 274 00:25:36,159 --> 00:25:43,840 something that probably at that time everybody had a house. Now some live in 275 00:25:40,720 --> 00:25:47,360 in apartments and so as we discussed that paper call that'll be part of our 276 00:25:45,600 --> 00:25:51,039 » sounds like it's more for the next item. >> Yeah. 277 00:25:48,159 --> 00:25:53,840 » I've had a conversation with the uh the fire chief earlier today that might have 278 00:25:52,799 --> 00:25:57,840 some input here. >> Yes sir. We I mean we've also talked 279 00:25:55,600 --> 00:26:00,080 with them too. >> Ideally, you know the same thing I know, 280 00:25:59,440 --> 00:26:03,120 right? >> Um and we can all be blinded out in the 281 00:26:02,320 --> 00:26:06,760 next item. >> Yeah, it's on the next 282 00:26:06,799 --> 00:26:09,520 question. >> You're not going to let me put in my 283 00:26:08,559 --> 00:26:14,159 concern here. >> Well, the more on the next 284 00:26:12,559 --> 00:26:15,840 » If it's about fire department paper call, 285 00:26:14,640 --> 00:26:17,679 » regarding the paper call, we need to wait. 286 00:26:16,240 --> 00:26:21,919 » Yeah. >> Um I just want people to know that that 287 00:26:19,919 --> 00:26:27,679 is included in here. I'm not discussing the pros or cons of it right now. So, 288 00:26:24,720 --> 00:26:33,600 this is um the bottom portion of our budget on the general fund and this is 289 00:26:29,600 --> 00:26:40,559 where transfers happen. Um since 2021, 290 00:26:36,640 --> 00:26:46,240 we have put 10% of uh general fund expenditures into the contingency fund. 291 00:26:43,679 --> 00:26:49,600 Before that, we had no contingency fund. So, we're going to talk about that on 292 00:26:47,600 --> 00:26:56,159 the next screen, but that is included in here. 10% contingency fund transfer. I 293 00:26:53,520 --> 00:27:01,520 have also taken it upon myself to propose that we increase transfers to 294 00:26:59,120 --> 00:27:06,400 our replacement fund. We have three categories. One for vehicles, one for 295 00:27:04,080 --> 00:27:12,640 equipment, and one for the fire department. Um I've increased those 296 00:27:09,120 --> 00:27:17,279 here. Um, and again, nothing is carved in stone, and we'll talk about that a 297 00:27:14,400 --> 00:27:22,960 little bit more, but we've our replacement fund, as we discussed at the 298 00:27:19,440 --> 00:27:27,919 last meeting, is is way underfunded right now. We couldn't buy anything 299 00:27:25,440 --> 00:27:37,000 really with what's in there. So when all that comes in, our change in 300 00:27:31,679 --> 00:27:37,000 fund balance is 126,869. 301 00:27:37,039 --> 00:27:44,159 Which means when you take the revenue, you take out the expenses, and you net 302 00:27:41,039 --> 00:27:49,440 out the transfers, our fund balance will go up by $126,000 303 00:27:47,679 --> 00:27:57,200 800$1268$ 869 as it sits right now. Again, these 304 00:27:53,679 --> 00:28:03,000 are not firm numbers, but that is a a good positive number. 305 00:27:59,679 --> 00:28:03,000 Any question? 306 00:28:03,039 --> 00:28:09,440 Okay. So, now turn the page. Now, let's talk 307 00:28:07,279 --> 00:28:15,120 replacement fund. Um, so as I said, I I I am proposing and 308 00:28:13,360 --> 00:28:20,720 I believe the city manager agreed with me. I just kind of told her I did it. 309 00:28:17,360 --> 00:28:24,720 Um, vehicles. Um, last year we put in 30,000 310 00:28:22,080 --> 00:28:30,640 which was an increase from prior years. I've doubled that equipment 311 00:28:28,080 --> 00:28:36,240 um because it's terribly underfunded. I've gone from five to 20. And fire 312 00:28:33,279 --> 00:28:41,200 department um it had gone from 20 to 30 and now it's seeming to go to 50. Um our 313 00:28:39,840 --> 00:28:47,600 goal for the fire department is that they can buy an engine someday without 314 00:28:43,120 --> 00:28:54,559 having to go out. Um so that's that's what we're looking at for replacement 315 00:28:49,279 --> 00:28:59,679 fund. um the contingency fund as I said um 10% of general fund expenditures are 316 00:28:58,320 --> 00:29:06,799 normally transferred into the contingency fund and that money can be 317 00:29:03,600 --> 00:29:12,960 allocated for unexpected or emergency needs. Right now or as of the beginning 318 00:29:10,320 --> 00:29:21,120 of this fiscal year our fund balance there was 1.8 million. 319 00:29:16,960 --> 00:29:28,880 So, this um this discussion I'm going to have on the next slide, if we um if you 320 00:29:25,840 --> 00:29:36,799 were to set a limit on the contingency fund of how much we're socking away to 2 321 00:29:31,679 --> 00:29:43,760 million, we would put in 174,871 and then that would leave 154,000 that 322 00:29:40,799 --> 00:29:48,000 we could invest somewhere else. So, keep that in mind as you turn the page. 323 00:29:49,840 --> 00:29:58,159 So, um, with our contingency plan, what should be our maximum balance? You know, 324 00:29:56,799 --> 00:30:05,039 that's like saying, what are we going to need for the next hurricane? And nobody 325 00:29:59,919 --> 00:30:10,720 knows. But with Barrel, um, we took out $966,935 326 00:30:07,919 --> 00:30:16,240 out of the contingency fund to pay for debris removal. At that time, we had 327 00:30:12,960 --> 00:30:20,720 about 1.3 million. We were so glad we had that so that we could pay for that 328 00:30:18,320 --> 00:30:27,200 debris removal without going out for debt or robbing Peter to pay Paul. Um 329 00:30:24,320 --> 00:30:32,000 that was reimbursed by the government but that took months. 330 00:30:30,159 --> 00:30:38,240 As I said earlier, the current balance is 1.825 million. Now that when I say 331 00:30:35,919 --> 00:30:44,080 current, that's the fund balance at the beginning of the fiscal year. Um we then 332 00:30:41,600 --> 00:30:50,399 or no that's beginning of the fiscal year plus our 10% that we put in. We've 333 00:30:47,200 --> 00:30:55,919 also earned $44,297 through the end of May um in interest 334 00:30:53,840 --> 00:31:01,279 because we have all this money invested in a state pool. 335 00:30:58,240 --> 00:31:05,360 So if I extrapolate the average out through the 336 00:31:03,520 --> 00:31:08,720 end of the year, we're looking at 1.891 8.91 337 00:31:06,880 --> 00:31:14,960 million in there at the end of the year with all the interest. 338 00:31:11,200 --> 00:31:22,799 Um so what I am asking what staff is proposing is that we have a discussion 339 00:31:18,880 --> 00:31:28,640 about what where council sees that we should have this contingency fund 340 00:31:25,440 --> 00:31:34,000 limited to. Now one of the reasons is because this money is not earmarked for 341 00:31:31,760 --> 00:31:39,679 anything specific. It can be used at an emergency 342 00:31:36,799 --> 00:31:45,200 without council permission just like the barrel cut costs were or it can be used 343 00:31:42,480 --> 00:31:49,760 for unexpected costs with council approval. 344 00:31:47,039 --> 00:31:54,240 If we keep putting in that we're kind of neglecting some other 345 00:31:51,360 --> 00:31:58,159 things and so that we're going to talk about on the next page. So let's go over 346 00:31:56,399 --> 00:32:04,559 that and then we'll come back to this discussion and hear what you guys want. 347 00:32:01,039 --> 00:32:09,120 But what we're proposing is of course interest is going to continue 348 00:32:06,399 --> 00:32:14,960 to acrue because it's invested. But we we would what we were thinking is take 349 00:32:11,279 --> 00:32:19,559 that 10% maximum of expenditures which this year is 300 350 00:32:19,600 --> 00:32:28,080 300 and some thousand. We would take the contingency fund up to 351 00:32:25,279 --> 00:32:33,120 whatever limit you sent. So if you set 10 million, we would take it up to 2 352 00:32:30,080 --> 00:32:39,440 million with a transfer. Anything between that 10% of expenditures and 353 00:32:36,799 --> 00:32:46,159 what we actually put in contingency, we would put into capital improvements, 354 00:32:42,559 --> 00:32:53,200 which would be a general fund fund set aside to help build up so we can do some 355 00:32:50,799 --> 00:32:58,080 capital improvements. Let's turn the page and we'll go more in 356 00:32:54,880 --> 00:32:58,080 depth with that. 357 00:32:59,519 --> 00:33:02,840 You're too far. 358 00:33:05,279 --> 00:33:14,880 » So, the general fund is responsible for streets, sidewalks, drainage, buildings, 359 00:33:12,399 --> 00:33:21,200 and parks. In fiscal year 26, 360 00:33:18,080 --> 00:33:26,320 council approved that we spend I can't remember how much money it was 361 00:33:23,360 --> 00:33:34,080 um to have master plans done for streets and parks. 362 00:33:28,799 --> 00:33:39,360 Now we know what we need to do, what our citizens want us to do. 363 00:33:35,840 --> 00:33:44,640 Citizens were offered surveys that they could answer to get input on what they 364 00:33:41,519 --> 00:33:51,440 would like to see. Um the streets portion is taken care of primarily in 365 00:33:49,200 --> 00:33:56,640 our transportation fund. Uh several years back they switched all the costs 366 00:33:54,480 --> 00:34:00,480 and revenues for the for street sidewalks and drainage to the 367 00:33:58,159 --> 00:34:07,360 transportation fund which is kind of a sub fund of the general fund. 368 00:34:03,200 --> 00:34:10,639 Uh this we have a street sales tax that goes in there and we have the 369 00:34:09,040 --> 00:34:15,280 transportation fee that's on every utility bill. So there is additional 370 00:34:12,800 --> 00:34:21,119 revenue to pay for streets, sidewalks, and drainage. So for things that are 371 00:34:18,159 --> 00:34:26,480 shown in the streets master plan, we have a fund that we can start working 372 00:34:23,200 --> 00:34:31,919 through to get some of those done. Parks has no additional funding. So we have 373 00:34:28,560 --> 00:34:37,440 this beautiful master plan for parks and we don't really have a plan right 374 00:34:34,720 --> 00:34:43,919 now for how to pay for that. We've asked the citizens for input and 375 00:34:40,079 --> 00:34:49,440 then we need to then maybe act on it and not just say okay thanks we wish we 376 00:34:46,399 --> 00:34:56,240 could too. So if we could set aside material amounts each year we could 377 00:34:52,639 --> 00:35:03,760 start identifying projects prioritizing them identifying them and start building 378 00:35:00,400 --> 00:35:08,320 a fund to pay for them without incurring debt. 379 00:35:05,280 --> 00:35:13,119 It was also told to us when Strand presented the master plans to us that 380 00:35:10,240 --> 00:35:20,560 there are grants out there for parks, but they all have matches. So, to get a 381 00:35:17,440 --> 00:35:26,800 $200,000 grant, we're going to have to match up to half of it. So, we need to 382 00:35:24,000 --> 00:35:32,160 have that money set aside so that we can match it. 383 00:35:28,880 --> 00:35:36,560 Um, so our residents deserve parks that fulfill their needs. The master plan 384 00:35:34,880 --> 00:35:40,160 showed us what it will take to achieve this. Now, we need to pay for it. I'll 385 00:35:38,880 --> 00:35:44,480 figure out how we're going to pay for it. So, now I'd like to have the 386 00:35:42,880 --> 00:35:50,800 discussion on what you guys think of this what I've 387 00:35:47,359 --> 00:35:54,960 just told you um about the contingency fund and about building for parks 388 00:35:52,960 --> 00:35:58,880 improvement. Now, this capital fund, capital 389 00:35:56,800 --> 00:36:04,400 improvement fund would not be limited to parks. if something else came up that we 390 00:36:01,359 --> 00:36:09,680 needed, that money would be there. Um, it's not limited to parks, but it would 391 00:36:06,240 --> 00:36:15,200 be limited or restricted committed to capital improvements on the 392 00:36:13,040 --> 00:36:20,800 general fund side. So, not infrastructure, 393 00:36:18,079 --> 00:36:26,359 but you know what the general fund is 394 00:36:22,800 --> 00:36:26,359 responsible for. 395 00:36:26,720 --> 00:36:32,079 So contingency fund is completely separate than your general fund, your 396 00:36:30,079 --> 00:36:37,680 transportation fund, >> your beautifification fund, 397 00:36:35,200 --> 00:36:41,280 » beautifification is KB, and that's not really our money, but we manage it for 398 00:36:39,440 --> 00:36:45,520 them. We budget it for them with their approval. Um, but yes, transportation 399 00:36:43,760 --> 00:36:49,359 fund is the one I said is like a sub fund of the general fund just to handle 400 00:36:47,359 --> 00:36:54,400 street, sidewalks, and drainage and to accumulate that income so it doesn't get 401 00:36:51,200 --> 00:36:59,920 muddled with other general fund income. Um, so this would be another fund. We 402 00:36:58,160 --> 00:37:04,480 have the fund. It's just zero right now. It's empty that we could start building 403 00:37:02,880 --> 00:37:08,480 up um 404 00:37:06,079 --> 00:37:14,240 money to start doing these projects that our citizens have asked for. 405 00:37:12,000 --> 00:37:19,760 I like the idea of capping at 2 million and then putting transferring 406 00:37:17,599 --> 00:37:24,320 anything over the two million into a park fund 407 00:37:22,240 --> 00:37:28,079 because we do have some park improvements that we need out there like 408 00:37:26,000 --> 00:37:31,040 the the walking trails around the parks. You know, we might be getting some 409 00:37:29,119 --> 00:37:34,400 broken ankles around them >> or kids riding around the scooters, you 410 00:37:32,800 --> 00:37:39,040 know, hanging a tire in them because they got some pretty bad cracks in them. 411 00:37:37,359 --> 00:37:43,760 And I think, you know, there's also talk about additional things for the park 412 00:37:41,440 --> 00:37:48,640 like pickle ball courts and things like that. So, I think it would be good to to 413 00:37:46,320 --> 00:37:54,079 get our parks up to speed >> and we can't do it overnight, but we can 414 00:37:50,880 --> 00:37:57,200 start, you know, and a $20,000 transfer is not going to do anything. We need to 415 00:37:55,839 --> 00:38:03,040 do material amounts. >> I think if we uh 416 00:37:59,440 --> 00:38:07,440 » didn't we get a quote for the paving and Ellis Park, it was like 200,000 417 00:38:05,119 --> 00:38:12,240 something. I think it was closer to 385. >> 285. So yeah, it takes some serious 418 00:38:09,839 --> 00:38:15,839 money to to redo that. >> Yes. 419 00:38:13,520 --> 00:38:21,040 » So I guess I would be in favor of a percentage. Well, I say cap dollar 420 00:38:17,920 --> 00:38:26,079 amount like say our proposed budget is 3.8 million. 421 00:38:23,119 --> 00:38:32,560 Whatever just say our responsible contingency 422 00:38:28,400 --> 00:38:36,960 fund is 8.5% of 3.8 million. That way, whatever our proposed budget changes 423 00:38:34,320 --> 00:38:41,599 every year, you're you can either input or take away. If it's just a $2 million 424 00:38:39,839 --> 00:38:44,400 cap from now, we don't know, 425 00:38:43,760 --> 00:38:50,800 » right? >> It would have to be revisited. Um, our 426 00:38:47,359 --> 00:38:55,839 charter allows up to 10% to be transferred to a contingency fund for 427 00:38:53,119 --> 00:38:58,240 emergency or for unexpected costs. So, that's where that came from. 428 00:38:57,599 --> 00:39:02,079 » Um, >> our discussion was to 429 00:38:59,760 --> 00:39:06,800 » and then it set the cap. No. So our discussion was to have council adopt um 430 00:39:04,640 --> 00:39:10,160 updated financial policies and in that would be a section that like regarding 431 00:39:09,280 --> 00:39:12,720 to >> be a cap 432 00:39:11,040 --> 00:39:16,640 » and then it would be our practice and probably best practice is to review this 433 00:39:14,480 --> 00:39:21,599 bianually or every three to five years maybe whatever 434 00:39:18,800 --> 00:39:25,040 » probably current economy is showing us. But it would need to be reviewed and 435 00:39:22,880 --> 00:39:28,960 then council can but we want it to be formally adopted by council whether by 436 00:39:26,800 --> 00:39:33,520 resolution or just a financial policy. That way we have clear path. 437 00:39:31,760 --> 00:39:37,920 » So tonight we're not asking you to approve policy. We're asking you to give 438 00:39:35,599 --> 00:39:43,680 us guidance on where kind of as a general idea from council 439 00:39:40,560 --> 00:39:49,280 where you see this then next month we would bring you the policy. Um I think 440 00:39:47,440 --> 00:39:56,160 if we just verbally said yeah this is our idea. It doesn't protect future 441 00:39:52,160 --> 00:40:02,320 years. Um it doesn't protect that money. um if we have it in policy, it's it's a 442 00:39:58,960 --> 00:40:07,920 working document and yeah, whether it's percentage or flat dollar amount. Um 443 00:40:05,920 --> 00:40:13,359 » what do you think are responsible for Tennessee funding? What from a taxpayers 444 00:40:11,599 --> 00:40:18,079 perspective? If our if our budget is 3.8 eight and we 445 00:40:16,320 --> 00:40:25,200 say, "Hey, we want half of that in a contingency fund and another 2 million 446 00:40:21,200 --> 00:40:29,280 in general operating fund in addition to the the $4 million we're taxing them." 447 00:40:27,839 --> 00:40:31,839 » I think they'd rather have that in their savings account than the city's savings 448 00:40:31,040 --> 00:40:36,400 account. >> So, 449 00:40:32,320 --> 00:40:43,040 » what's the responsible Tennessee? GFOA, which is like my um 450 00:40:39,280 --> 00:40:48,480 my Bible, um they they say, and this is for cities across the US, that you 451 00:40:44,960 --> 00:40:52,160 should have working capital of up to two months. Okay, that's just working 452 00:40:50,320 --> 00:40:58,720 capital. It's not talking about emergencies or anything. Our auditors 453 00:40:54,720 --> 00:41:04,319 are saying um in a high-risisk area like where we live, it should be at least six 454 00:41:01,760 --> 00:41:11,680 months. Now, that's talking about our fund balance, which we have. Um, 455 00:41:08,240 --> 00:41:18,560 the thing with the contingency fund is um because the storms 456 00:41:15,680 --> 00:41:25,440 come up so fast and you have to react so fast, you we need an amount there to be 457 00:41:23,119 --> 00:41:31,920 able to keep the city going, to get the debris, to do the recovery. And if we 458 00:41:28,079 --> 00:41:37,280 don't have it, we're dipping down um into fund balance, which we could dip 459 00:41:34,800 --> 00:41:43,760 more than what bound balance is. We could have to borrow, we could have to 460 00:41:40,319 --> 00:41:50,000 um we can't take from the water sewer fund. Um you know, we'd have to rob it 461 00:41:46,400 --> 00:41:58,000 from replacement fund or so and we don't have that much in there. So my my gut 462 00:41:54,160 --> 00:42:03,440 instinct which is based on nothing just after being through barrel and um and 463 00:42:01,280 --> 00:42:10,319 talking to other professionals in the field I feel like 2 464 00:42:06,000 --> 00:42:14,720 million should be our minimum. Um, 465 00:42:12,319 --> 00:42:18,160 » and if you work out that out that that's that's 2 million. If you work that out 466 00:42:16,319 --> 00:42:21,280 to a percent, what percent is that? Roughly 467 00:42:19,200 --> 00:42:27,280 » 48%. >> So maybe that's what we say we want a 468 00:42:23,119 --> 00:42:31,680 cap of 48%. I like that idea. >> So I mean I agree having the fund I 469 00:42:29,040 --> 00:42:37,760 think we had it. I think looking at your barrel, right? So our budget's roughly 470 00:42:34,960 --> 00:42:42,640 four million. It cost us a million 25% of our our operating fund to pay for 471 00:42:41,760 --> 00:42:46,960 that. >> So a responsible 472 00:42:44,560 --> 00:42:53,520 I would almost estimate 33% of our budget. So 33% of 3.8 would be probably 473 00:42:50,880 --> 00:42:58,400 a responsible one. Just kind of throwing the numbers out 474 00:42:55,839 --> 00:43:02,160 there. That way we tax the citizens less or we give it 475 00:43:00,400 --> 00:43:06,720 back to them incentives how we do it. But I think to have the money sitting in 476 00:43:04,480 --> 00:43:10,560 our savings account, I think it'd be opposed to that at the 477 00:43:08,319 --> 00:43:16,480 end of the day. That's why I say 6 months, you're talking 180 days, that's 478 00:43:13,520 --> 00:43:22,240 right at 2 million, which puts us at 50%. So if that Bible document kind of 479 00:43:20,079 --> 00:43:27,920 states 180 days, and 2 million is probably pretty close. Mhm. 480 00:43:24,240 --> 00:43:32,640 » I think that was the why we came to this >> point of wanting to start saving in 481 00:43:30,400 --> 00:43:35,280 other coffers just because you're right, >> we don't want to look like we're just 482 00:43:33,760 --> 00:43:38,480 sitting on a big pile of the residents money not doing anything with it. We 483 00:43:36,960 --> 00:43:42,560 have lots of projects. We're not short on things to do. 484 00:43:40,000 --> 00:43:45,680 » We just are short on things ways to pay for 485 00:43:43,760 --> 00:43:50,640 » all at once without taking on debt. >> And and so that's why, you know, it's 486 00:43:47,680 --> 00:43:56,960 silly to keep putting in contingency. And um if I was I don't live in 487 00:43:53,440 --> 00:44:01,680 Richwood, I live with Jackson. But if I had answered that survey and I knew they 488 00:43:59,920 --> 00:44:06,640 got the master plan and I knew they paid a lot of money for that master plan and 489 00:44:03,680 --> 00:44:11,359 then I heard nothing more, I would be a little 490 00:44:08,400 --> 00:44:16,640 why. So I want to show the citizens that we were serious first of all when we had 491 00:44:14,079 --> 00:44:22,960 that master plan done and secondly we're serious about getting the projects done. 492 00:44:19,040 --> 00:44:32,160 Um, it's just going to take time. But if we don't start now, that time will never 493 00:44:25,760 --> 00:44:35,920 come. Um, Richwood doesn't have a lot. I don't want to be dissing Richwood, but 494 00:44:34,160 --> 00:44:42,319 we It doesn't have a lot for its citizens to do and our parks need help. 495 00:44:40,160 --> 00:44:47,760 » Yeah. As a veteran community, parks are our entertainment for our kids to walk 496 00:44:44,880 --> 00:44:52,480 to and go to easily without having to >> It's for every age. Kids play at the 497 00:44:50,079 --> 00:44:57,119 playgrounds. You know, seniors walk the trails hopefully without breaking an 498 00:44:54,240 --> 00:45:04,400 ankle. You know, we want kids to be able to go down and fish with their dad 499 00:45:00,240 --> 00:45:09,359 safely. Um, so this was our kind of solution to how to start looking at 500 00:45:06,400 --> 00:45:17,119 that. And like I mentioned too, most if not all of the grants for parks require 501 00:45:12,400 --> 00:45:21,520 a match. And um we don't want to pass up a h 100,000 because we don't have the 502 00:45:19,359 --> 00:45:25,119 other 100,000. I mean, I'm just throwing that figure out. I don't have no idea 503 00:45:22,880 --> 00:45:31,040 what these frames, you know, dollar amount is, but um you know, and the 504 00:45:28,079 --> 00:45:37,440 money is earning a good rate on its interest. Um, and contingency. I mean, 505 00:45:35,040 --> 00:45:42,079 you guys can decide to take out a contingency if we have some kind of big 506 00:45:39,440 --> 00:45:48,400 project someday. You can decide to take out a contingency if something on the 507 00:45:44,640 --> 00:45:53,040 enterprise side fails and we need money. We just can't go the other way. General 508 00:45:50,720 --> 00:45:57,839 fund can't take from enterprise, but enterprise can be given money from 509 00:45:55,040 --> 00:46:03,440 general fund if that makes sense. Enterprise the work water and sewer. Um, 510 00:46:01,440 --> 00:46:10,400 so, so is it kind of your consensus to look 511 00:46:06,079 --> 00:46:16,480 at whatever that 2 million is for as a percentage and then go write a policy 512 00:46:14,240 --> 00:46:19,720 based on that? Can I ask 513 00:46:21,680 --> 00:46:30,319 » uh about that grand plan? >> Is that grand plan split up into 514 00:46:28,880 --> 00:46:35,680 categories? >> Yes. That was a 515 00:46:32,480 --> 00:46:40,560 » plus if you if you want to me as a tax payer. 516 00:46:38,160 --> 00:46:45,599 » What I would see that land is hurting. It's kind of like 517 00:46:43,440 --> 00:46:49,599 what we just saw here with the uh abandoned home where everybody all 518 00:46:47,119 --> 00:46:54,640 sudden see all the rest. Well, if you were to concentrate 519 00:46:52,160 --> 00:46:57,280 on one area at a time, try to spread it out. For instance, like you're saying, 520 00:46:56,160 --> 00:47:03,119 what you're seeing the biggest problem right now is parks improvements. 521 00:47:00,240 --> 00:47:08,480 Let's get that fund now. That's all the citizens see those parks improvements. 522 00:47:06,000 --> 00:47:14,000 » And then when the desk is going good and this kind of stuff out, let's move on to 523 00:47:10,880 --> 00:47:16,480 sidewalks. So we're instead of trying to do this big brain plan all at the same 524 00:47:15,760 --> 00:47:20,720 time. >> Yeah. And that's what we're saying that 525 00:47:18,400 --> 00:47:24,800 if this fund could build to a point, you know, we would work with Cliff and the 526 00:47:22,480 --> 00:47:31,359 city manager and council to prioritize the projects that have been identified. 527 00:47:27,280 --> 00:47:37,359 And then as this fund built, the first priority could be attacked and then we 528 00:47:33,839 --> 00:47:43,760 could go on um you know and and improve parks are going to improve values on 529 00:47:39,599 --> 00:47:49,760 homes. Um it's a win-win to have better parks. Could you not improve the parts 530 00:47:46,800 --> 00:47:55,040 now at the contingency fund? If if the sidewalks are broken and you 531 00:47:51,599 --> 00:47:57,760 have this these issues, is that not an unexpected cost that we could be using 532 00:47:56,960 --> 00:48:00,880 that money for? >> It would just not be available then for 533 00:47:59,599 --> 00:48:06,240 an emergency. >> But we're putting money back in it. But 534 00:48:03,839 --> 00:48:10,480 over over the next year or few years, we're still putting money in it. Why are 535 00:48:08,319 --> 00:48:14,880 we waiting to fix stuff? We have a contingency fund that has a money that 536 00:48:12,720 --> 00:48:18,640 we could use to fix the parts now. >> So I think part of it we was we were 537 00:48:16,640 --> 00:48:21,599 trying to get the master plan done which was just completed last 538 00:48:20,079 --> 00:48:25,359 » but we're at that point now. >> It goes back to his point. 539 00:48:23,119 --> 00:48:27,839 » If you start doing little things and show the community, hey, we're fixing 540 00:48:27,280 --> 00:48:29,520 it. >> Agreed. 541 00:48:28,240 --> 00:48:34,079 » Instead of doing all at one time >> for the track, for example, part of the 542 00:48:31,119 --> 00:48:37,119 Mark Parks master plan was to completely tear it down and then even reshape it. 543 00:48:36,000 --> 00:48:41,359 It's going to be a completely different shape. So, we need council commitment 544 00:48:38,559 --> 00:48:43,760 that by us doing that, we're also going to invest in the rest of the 545 00:48:42,480 --> 00:48:46,960 improvements because we don't need to change the whole shape of the walking 546 00:48:45,119 --> 00:48:50,720 path if we're not going to do the things that go inside of it and the rest that 547 00:48:48,640 --> 00:48:53,280 comes along with it. So, that's not a bad idea. They could council could do 548 00:48:52,240 --> 00:48:56,880 decide if that's something they want to do or pull a fund balance however they'd 549 00:48:55,119 --> 00:48:59,839 like. We just need to know that this is also council's priority to move forward 550 00:48:59,119 --> 00:49:02,160 with this. >> That's where we're going to 551 00:49:00,720 --> 00:49:05,040 » which it hasn't brought before. That's why 552 00:49:02,559 --> 00:49:09,839 » I'm just asking because we being on the HOAs out there 553 00:49:07,599 --> 00:49:15,119 » that at Oakwood that's what we've done is we've done little things 554 00:49:12,800 --> 00:49:16,400 » to try to show hey you're paying these fees 555 00:49:15,680 --> 00:49:20,160 » right >> we're fixing little things at a time 556 00:49:18,000 --> 00:49:22,800 instead of waiting to build up a bunch of money to make one thing the whole 557 00:49:22,400 --> 00:49:26,400 time >> right which is kind of why we're wanting 558 00:49:24,480 --> 00:49:29,599 to show that that we're wanting to do that also unfortunately it doesn't 559 00:49:28,240 --> 00:49:34,400 there's no band-aids for it at this point 560 00:49:31,440 --> 00:49:37,599 complet re like down subbase and reshaped. 561 00:49:35,760 --> 00:49:42,000 » But that is that's why I want to show that we're 562 00:49:38,160 --> 00:49:44,559 » and knock on wood and I'm not even going to say the word, but those things that 563 00:49:43,359 --> 00:49:46,319 come out of the Gulf, we don't know what's going to happen. 564 00:49:45,599 --> 00:49:53,520 » Agreed. >> And barrel was relatively small compared 565 00:49:50,319 --> 00:49:58,000 to how some can be. So if we spent a million on barrel, 566 00:49:55,440 --> 00:50:01,680 2 million may not even be enough, but at least we'd have that buffer that we 567 00:50:00,480 --> 00:50:04,640 could weather play on words, weather the 568 00:50:04,160 --> 00:50:10,400 storm. >> Yeah, we got that money back, right? 569 00:50:08,480 --> 00:50:14,000 Save us from going in debt to get that. >> Yeah, it took about Well, we haven't got 570 00:50:12,559 --> 00:50:17,440 all of it back yet. We're still waiting on a small portion that'll go to 571 00:50:16,000 --> 00:50:20,160 » But because we were under a certain threshold is why we got it back quickly. 572 00:50:18,960 --> 00:50:23,839 There's other cities that went above that threshold that are still waiting. 573 00:50:21,760 --> 00:50:27,839 » Lake Jackson has not gotten there yet. >> Yeah. 574 00:50:24,319 --> 00:50:32,400 » Um we got ours, it took about close to a year. So I think the whole 575 00:50:29,760 --> 00:50:36,880 thing is we've got this contingency fund. The cup is just about full 576 00:50:35,040 --> 00:50:40,880 » which is the 2 million. Let's just say 2 million%. 577 00:50:38,480 --> 00:50:44,000 » The cup is almost full and once the cup starts overflowing what we want to put 578 00:50:42,640 --> 00:50:45,760 that in. We want to put that in the parks. 579 00:50:44,880 --> 00:50:50,000 » Very good analogy. >> That's what we want your guidance on. 580 00:50:47,839 --> 00:50:53,920 » We got probably get the uh city council right now to make a commitment to one 581 00:50:51,599 --> 00:50:57,200 thing that actually will solve two problems that the city's been planning 582 00:50:55,200 --> 00:51:01,680 about right now. Uh we've got a problem right now with 583 00:50:59,440 --> 00:51:06,880 electric bikes and scooters. Everybody's complaining. We got a problem with the 584 00:51:04,480 --> 00:51:11,359 parts. >> Let's 585 00:51:08,720 --> 00:51:15,680 buy a scooter. >> I mean to place a bike uh somewhere on 586 00:51:15,040 --> 00:51:19,520 these parks. >> Once we figure out half of this money, 587 00:51:18,240 --> 00:51:22,000 then we're going to figure out what we're going to do with it. 588 00:51:20,480 --> 00:51:28,559 » Right. Yeah. That's not really the agenda item tonight. Um, we we paid the 589 00:51:25,760 --> 00:51:32,640 money for the plan. It's a wonderful plan. So, now we just have to figure out 590 00:51:30,480 --> 00:51:36,000 how to pay for it. So, what I would like I'd like to move on because I don't want 591 00:51:33,839 --> 00:51:40,880 to keep you guys here till midnight. Um, but thank you for your input. Um, so we 592 00:51:39,359 --> 00:51:45,920 will take your guidance that you've given us um and we'll come back next 593 00:51:44,079 --> 00:51:53,359 month with a policy that hopefully you'll be happy with. Um, and uh 594 00:51:51,200 --> 00:51:57,119 » No, no, no. This is just guidance and then we'll 595 00:51:55,040 --> 00:51:59,359 keep working on it. So, >> any other comments on this? 596 00:51:58,319 --> 00:52:03,520 » We just want to make sure we're not going up the wrong tree on 597 00:52:01,520 --> 00:52:07,280 » when are you going to present the final budget? 598 00:52:05,119 --> 00:52:08,640 » Um, it's presented in September. >> Okay. 599 00:52:07,760 --> 00:52:12,720 » I'll bring up >> it should have a 600 00:52:09,680 --> 00:52:17,680 » I'll bring a better one, a more accurate one next month once I have values and 601 00:52:15,520 --> 00:52:23,280 insurance premiums and things, but the actual proposed budget will be approved 602 00:52:20,000 --> 00:52:25,839 hopefully in September. Okay. Anything else? 603 00:52:24,319 --> 00:52:30,319 » You got what you need from us, right? >> I believe so. 604 00:52:28,160 --> 00:52:36,800 » Did you have anything you wanted to add? >> No, sir. Everything was I agree with the 605 00:52:33,760 --> 00:52:42,000 cap 2 million that way. I mean, I saw what we went through. So, we need to be 606 00:52:40,240 --> 00:52:47,920 above that. So, it's 2 million. We'll put above that and like we were saying, 607 00:52:45,359 --> 00:52:51,760 anything above that's going to go bad. >> So, okay. We'll have 608 00:52:49,839 --> 00:52:56,400 » your feeling right now >> is that the tax rate's actually going to 609 00:52:53,760 --> 00:53:00,160 go down from last year's tax rate. Even though if we got more 610 00:52:58,480 --> 00:53:05,440 » assessed values are up slightly. >> Excess value. So your property value 611 00:53:03,200 --> 00:53:08,400 went up, the tax rate is going to go down. So across the board, we're still 612 00:53:07,280 --> 00:53:10,400 going to end up paying more individually. 613 00:53:09,520 --> 00:53:13,520 » About the same. >> About the same. 614 00:53:12,160 --> 00:53:20,960 » Okay. Except that well we can existing 615 00:53:17,040 --> 00:53:25,920 properties can pay up to 8% more the new properties 616 00:53:22,559 --> 00:53:30,880 there's no base value but that's what the val what the rate calculation is 617 00:53:28,079 --> 00:53:36,960 calculated on that you're making 8% more up to 8% more on um existing properties 618 00:53:34,960 --> 00:53:42,000 that were on the roll last year and then you add to that the new properties so 619 00:53:39,119 --> 00:53:46,160 we'll go into that more um when I get firm numbers Right now, I just wanted to 620 00:53:44,079 --> 00:53:50,000 give you an idea to show you where we are. 621 00:53:48,240 --> 00:53:54,880 » One thing I ask is like when we do the last budget, when we when we vote on the 622 00:53:52,960 --> 00:54:00,160 budget, I would like to see, you know, what you want, which is I think is what 623 00:53:56,480 --> 00:54:05,359 you're working on. And then also >> a value that would be okay. This is what 624 00:54:03,280 --> 00:54:09,280 everybody's paying now. Like a flat rate, flat rate. 625 00:54:07,119 --> 00:54:11,839 » I'll show you options. Yeah. >> And we'll show you how that affects the 626 00:54:10,480 --> 00:54:15,200 bottom line and >> what and I think last year what we did 627 00:54:13,280 --> 00:54:18,480 was is we gave y'all that amount and then council as a whole said well we 628 00:54:17,359 --> 00:54:22,960 want to see >> that bottom line our fund balance go up 629 00:54:21,200 --> 00:54:25,760 by 100,000 and so we brought you that rate and that's what was adopted. We'll 630 00:54:24,480 --> 00:54:28,960 do the same thing when we get clear after August 1st. 631 00:54:27,119 --> 00:54:32,000 » I'll bring you options. I just can't really give you a lot of options now 632 00:54:30,400 --> 00:54:34,640 because they're pointless because I don't have the values. 633 00:54:32,960 --> 00:54:39,520 » I'm just giving the guidance. I appreciate it. And I knew you'd be happy 634 00:54:37,440 --> 00:54:42,640 talking about the limit contingency because you're the one that brought it 635 00:54:40,480 --> 00:54:49,640 up a few years ago. >> Okay, 636 00:54:44,160 --> 00:54:49,640 different topic now. We can go on. So, 637 00:54:49,760 --> 00:54:59,040 last year, well, let me go back six years. When I came to work at the city, 638 00:54:55,440 --> 00:55:05,920 I could not believe how antiquated and archaic our software is. 639 00:55:02,640 --> 00:55:12,559 I've learned to make the best of it. I have to export all my data into Excel 640 00:55:09,680 --> 00:55:20,000 and manipulate it in Excel because the system can't do it. Um, for court, 641 00:55:17,440 --> 00:55:26,000 it's a separate software. So, we have to manually put things in to our operating 642 00:55:24,319 --> 00:55:31,839 system to get it right. I spent just this month 643 00:55:29,599 --> 00:55:38,800 I spent two days trying to get that right. Um it's it's just a very 644 00:55:35,760 --> 00:55:44,880 cumbersome, awkward, horrible system. 645 00:55:41,119 --> 00:55:48,799 That's my preface to this slide. When I the first two years I worked here, I 646 00:55:46,400 --> 00:55:53,280 don't know how many times a day Laura would hear me yell, I hate this 647 00:55:50,160 --> 00:55:56,799 software. So, and I will say when we first switched to this software, it was 648 00:55:55,040 --> 00:56:00,799 under the guise that they were going to create a soft a court module for us. And 649 00:55:59,200 --> 00:56:03,520 when that time came, they said, "Oh, we're not going to do that." This is why 650 00:56:02,240 --> 00:56:08,240 we're in two different systems. >> So, right now, we use software called 651 00:56:05,359 --> 00:56:13,359 Polus. It's based out of Utah. It was brought to us by a previous city manager 652 00:56:10,559 --> 00:56:16,960 that was from Utah. And so, all the canned reports that would be great are 653 00:56:16,160 --> 00:56:22,000 for Utah. >> We're their only Texas customer. Yeah. 654 00:56:18,799 --> 00:56:28,319 So, I can't use any of their reporting. Um, they handle all financials, utility 655 00:56:24,799 --> 00:56:33,839 billing, payroll, accounts payable. To use Polus and to be able to take 656 00:56:31,040 --> 00:56:41,040 online credit card payments, we have to use Express Bill Pay. It's owned by the 657 00:56:36,559 --> 00:56:47,200 same company. We pay them service fees averaging about 900 a month. 658 00:56:43,920 --> 00:56:52,720 Um, that's that's not the fees that credit card companies charge us. That's 659 00:56:50,079 --> 00:56:59,280 just what Express charges us to process our cards. So, that comes up to about 660 00:56:55,359 --> 00:57:05,359 11,000 a year. Then our court software, um, it's going up every year because 661 00:57:02,160 --> 00:57:10,000 we're on a year-to-year plan. Um, and it's 10,836. 662 00:57:07,920 --> 00:57:13,599 As I said, it it's not integrated with our operating system. Everything has to 663 00:57:11,760 --> 00:57:17,040 be done manually. So right now 664 00:57:15,440 --> 00:57:22,160 » it's a great system. >> It is a good system but 665 00:57:20,160 --> 00:57:27,599 you know um so we're paying 31,697 666 00:57:25,599 --> 00:57:33,200 roughly because that express bill pay fluctuates. 667 00:57:29,760 --> 00:57:38,559 Um we got this software in 2018. got a m a module for asset management 668 00:57:36,000 --> 00:57:44,000 which does depreciation that I don't use because 669 00:57:40,400 --> 00:57:48,960 it's so cumbersome and I feel like I'm an intelligent person and I can't figure 670 00:57:46,960 --> 00:57:52,880 out how to make it work and whenever I call support they say oh we'll just do 671 00:57:50,400 --> 00:57:58,240 it for you. I've tried to get support to work with me it's hard. They also have 672 00:57:56,000 --> 00:58:02,160 project management where you know if cliff's going to do a street somewhere I 673 00:57:59,920 --> 00:58:06,160 could set up a project all the costs would be accumulated. 674 00:58:04,319 --> 00:58:14,319 I asked them to train me on that and they said we doubt you're being on the 675 00:58:09,920 --> 00:58:19,839 it's so cumbersome. Um so I pay for our auditors to do our depreciation. 676 00:58:17,599 --> 00:58:24,799 Um it's part of their fee. So I don't know the exact cost. As I said, I have 677 00:58:22,480 --> 00:58:29,119 to export everything into Excel and do all the manipulation there. The budget 678 00:58:27,280 --> 00:58:33,680 report you get every month is an Excel report because the one that the system 679 00:58:31,280 --> 00:58:38,640 spits out is garbage. Um, as I said, you have to manually 680 00:58:37,040 --> 00:58:43,040 transfer all the court financial transactions and we have to use Express 681 00:58:40,880 --> 00:58:48,640 Bill Pay and it's housed on our server. So if 682 00:58:45,520 --> 00:58:53,440 there's time when we can't get onto our server, we can't access it. Newer 683 00:58:51,520 --> 00:58:56,799 softwares now are all cloud-based, so you can access them anywhere you have 684 00:58:54,880 --> 00:59:03,599 the internet. I did a class through GFOA on how to 685 00:59:00,640 --> 00:59:09,760 help pick out your feet. They're called ERPs. And um they showed a picture of 686 00:59:07,359 --> 00:59:15,280 one from the '9s. and it was Ploris they were showing us or say it wasn't that 687 00:59:12,079 --> 00:59:21,920 name but it was the same look. I mean it's just very unquote. 688 00:59:18,480 --> 00:59:28,559 So last year Kirsten and I uh demoed three or four different softwares 689 00:59:24,720 --> 00:59:36,960 and we settled on Fun View. Um it's based in Texas. It's cloud-based. Um 690 00:59:33,280 --> 00:59:40,000 and we just really liked it. Um the previous city manager didn't want us to 691 00:59:38,480 --> 00:59:44,960 bring it to council, so it kind of died there, but we thought we'd bring it to 692 00:59:41,599 --> 00:59:51,119 you this year. Um we would add a lot of efficiency to our 693 00:59:47,359 --> 00:59:56,400 system um with having one system that includes court, has actual reports that 694 00:59:54,640 --> 01:00:01,280 I can write if I don't like what they have, but it's also um has good 695 00:59:59,599 --> 01:00:06,480 reporting. um our our customer experience would 696 01:00:04,079 --> 01:00:12,799 improve because it includes a city central portal where residents could go 697 01:00:09,200 --> 01:00:19,200 on and see their billing information. So um they would have instantaneous 698 01:00:16,160 --> 01:00:24,720 access to their utility accounts. We could also um it has a lot of 699 01:00:23,040 --> 01:00:31,760 notification capability. So, um, we could surely save 700 01:00:30,000 --> 01:00:36,000 postage. Right now, we mail out postcards 701 01:00:33,440 --> 01:00:41,359 once a month. It's about $800 every time we mail those. Um, plus the cost of ink 702 01:00:38,880 --> 01:00:45,040 and cards and things. If we could do something, which this is a talk for 703 01:00:42,880 --> 01:00:53,280 another day, but to start getting people moved to an online um statement, we 704 01:00:49,520 --> 01:00:58,240 which this would allow um because the of the portal that would save us a lot in 705 01:00:55,680 --> 01:01:02,960 postage. Um late notices, we mailed them today. That was a couple hundred for 706 01:00:59,920 --> 01:01:08,960 postage. Um those can be both go through notifications. If people have high 707 01:01:05,440 --> 01:01:13,839 usage, you know, a lot of things, it would go through these notifications. 708 01:01:11,599 --> 01:01:18,240 They would process our credit cards. So, we wouldn't have another third party 709 01:01:16,720 --> 01:01:23,839 processing credit card. So, it would eliminate that $11,000 of fees. We would 710 01:01:21,440 --> 01:01:30,880 still have the discount fees that Visa, Mastercard charge us. Can't get away 711 01:01:26,000 --> 01:01:36,960 from those. But, um, it would eliminate what we pay Express Bill pay. And I 712 01:01:34,160 --> 01:01:40,960 can't promise this cuz I don't know yet, but it may even. Right now, we charge 3 713 01:01:38,960 --> 01:01:45,200 and a half% for credit card transactions. We maybe could reduce 714 01:01:42,480 --> 01:01:50,160 that. I don't know yet, but just throwing that out there as a nugget. 715 01:01:48,160 --> 01:01:57,200 It would also include a code enforcement module. We've really been pushing code 716 01:01:52,640 --> 01:02:01,520 enforcement lately with good reason. Um, and she's kind of flying by the seat of 717 01:01:59,599 --> 01:02:05,839 her pants in a lot of ways. So, this would have a module that would 718 01:02:03,520 --> 01:02:11,839 incorporate her into our operating system for transparency between staff. 719 01:02:09,680 --> 01:02:19,440 Um, it would integrate it into our costs when she leans or or things. Um, so I 720 01:02:16,799 --> 01:02:26,160 think it would make life easier on her and on. Um, 721 01:02:22,880 --> 01:02:29,880 any questions? So, next page. 722 01:02:30,240 --> 01:02:38,400 So, it's module built. So, Hen and I went through and picked out what we 723 01:02:35,680 --> 01:02:44,720 would want. And of all the modules we would want, um there's a few that we 724 01:02:40,720 --> 01:02:49,040 would add, um like the code enforcement, the notifications, 725 01:02:46,720 --> 01:02:52,400 um and court. If as we go if any of the modules we 726 01:02:50,960 --> 01:02:57,599 pick just aren't working the way we thought they should, it's a year-by-year 727 01:02:56,160 --> 01:03:02,079 thing, so we don't have to keep them forever. 728 01:02:59,520 --> 01:03:06,480 Also, as we go forward and we see some of their modules that we don't have that 729 01:03:04,559 --> 01:03:12,240 now we need, excuse me, we can add those 730 01:03:09,599 --> 01:03:16,559 um talk to them. Implementation could be done. We could schedule it at our 731 01:03:13,839 --> 01:03:23,119 convenience which um it's all about me and my slow time is early 2027 732 01:03:19,920 --> 01:03:29,920 after budget and audit before the next budget. Um, so 733 01:03:27,280 --> 01:03:35,520 I'm I'm just going to say I really hope you guys allow us to do this. Um, 734 01:03:32,400 --> 01:03:40,240 implementation is a onetime cost where they will bring all our data in, make 735 01:03:38,000 --> 01:03:49,280 sure everything works right, and train our employees is 45,250. 736 01:03:44,319 --> 01:03:54,160 And then annual cost is 37,750. That includes 5,600 of features we don't 737 01:03:51,599 --> 01:04:02,240 normally h or don't currently have that would increase efficiency and um citizen 738 01:03:58,799 --> 01:04:08,319 experience. Um so we currently pay 316.97. 739 01:04:04,880 --> 01:04:16,000 So cost would increase $6,000. I honestly believe that this would be 740 01:04:11,520 --> 01:04:22,640 offset by the efficiency, time saving, lowered postage, 741 01:04:18,400 --> 01:04:29,720 and our customers liking that they can go online and see 742 01:04:25,440 --> 01:04:29,720 what what they're being built. 743 01:04:32,079 --> 01:04:39,599 Any questions on that? >> That the implementation could be offset. 744 01:04:36,720 --> 01:04:42,640 We have a fund that money for court technology. 745 01:04:40,720 --> 01:04:45,599 » We have a fund that builds and we don't frequently have things we can use it on. 746 01:04:44,160 --> 01:04:50,240 You can only use it on technology that affects the court for security that 747 01:04:47,200 --> 01:04:57,359 affects the court. Um so that fund has grown and I think Trisha I think the 748 01:04:53,760 --> 01:05:02,960 fund balance was about 25 right now. Um, I would propose that we 749 01:04:59,200 --> 01:05:08,240 zero that fund out to offset the $45,000 for implementation so that the city um 750 01:05:06,640 --> 01:05:13,920 next year's budget is only going to be affected um by 20,000 751 01:05:10,799 --> 01:05:17,039 » 20,000 plus the additional um cost >> plus the annual cost. 752 01:05:15,359 --> 01:05:20,000 » We would have a little increase the first year because our current software 753 01:05:18,960 --> 01:05:25,760 overlap >> and the new software would overlap. Um 754 01:05:23,920 --> 01:05:33,280 so we'd have a little bit of increase there. Um, but honestly, 755 01:05:30,640 --> 01:05:37,520 um, well, I mean, when I went, I call it my dark period. When I was gone for a 756 01:05:34,799 --> 01:05:44,480 few weeks in Lake Jackson, I used their software and I was actually happy to 757 01:05:39,760 --> 01:05:48,640 come back to cuz there's so awful. Um, but it took me about a week. The 758 01:05:46,720 --> 01:05:54,240 honeymoon was over and they heard me yelling again at the software. Um, this 759 01:05:51,440 --> 01:05:59,119 software is so unuser friendly. You have to open 10 different windows to get your 760 01:05:56,319 --> 01:06:02,480 answer because you know you click here. You can't just keep digging down. You 761 01:06:00,720 --> 01:06:06,960 have to it's just it's ridiculous. The customer 762 01:06:05,200 --> 01:06:11,839 service is in Utah so you can't call them until 9:30. There's been times when 763 01:06:08,960 --> 01:06:15,119 we have billing or payroll issues. We have to wait until we get a hold of 764 01:06:13,200 --> 01:06:19,119 them. Um >> so you are you asking for approval now 765 01:06:16,880 --> 01:06:21,039 or are you asking to put it in 2027 budget? 766 01:06:19,599 --> 01:06:24,240 » We'd like to build it into the budget. We would like to get guidance if you 767 01:06:22,799 --> 01:06:26,960 guys would approve a budget with this build into it. 768 01:06:25,359 --> 01:06:29,839 » When you're talking efficiency and you're saying you're doing things in a 769 01:06:28,559 --> 01:06:33,039 couple days, >> does the new software cut that in half 770 01:06:31,680 --> 01:06:35,440 or a couple hours? >> So, what she's talking about, for 771 01:06:34,079 --> 01:06:39,440 example, is the court software is separate. So, every day the clerk has to 772 01:06:37,520 --> 01:06:43,200 go in and enter a receipt into Florida as if she's a customer, but she's the 773 01:06:40,960 --> 01:06:46,720 court customer, and she enters in all of those payments that the court took that 774 01:06:45,039 --> 01:06:50,319 day. There we're also on a different billing system. So when she gets credit 775 01:06:48,480 --> 01:06:54,240 card deposits from the court, they don't match up with that day's receiping. So I 776 01:06:52,319 --> 01:06:57,760 actually took half a day last week trying to match them for her because I 777 01:06:55,920 --> 01:07:00,960 can see the back end of the court. And so it's just it never matches 778 01:06:59,280 --> 01:07:04,240 completely. And the reason was is because she took a payment on July or 779 01:07:02,720 --> 01:07:08,240 June 30th and it didn't hit the bank till July 1st. So it was messed up her 780 01:07:06,000 --> 01:07:12,480 whole months of reconciliation. >> So So is that process is 781 01:07:10,400 --> 01:07:16,400 » it'll all be I mean >> it'll be it'll be one system. If I 782 01:07:14,720 --> 01:07:20,000 didn't have to deal with court, I could >> I'll put my green stamp on this. I've 783 01:07:18,079 --> 01:07:23,440 dealt with this system. It's paperwork is there. 784 01:07:21,760 --> 01:07:27,520 » Um I >> Well, that's what I'm saying. If if if 785 01:07:25,039 --> 01:07:32,400 it's going to save them time, the six grand is going to be paid for time. 786 01:07:29,440 --> 01:07:37,280 » Yeah. Um right now, if I didn't have to deal with court deposits, I would have 787 01:07:34,640 --> 01:07:42,799 the bank reconciled in one to two hours every month. Um, and this month, this 788 01:07:40,880 --> 01:07:52,960 month was worse because I was gone a few weeks, but it took me two full days plus 789 01:07:47,280 --> 01:07:57,839 her time plus um the month before Lor's been out with injury, but um it took her 790 01:07:55,520 --> 01:08:00,799 a day to help me. It's and it's every month. 791 01:07:58,559 --> 01:08:04,000 » We never we never balance the court and and the like I said, the court system is 792 01:08:02,480 --> 01:08:07,200 amazing. They're amazing. It's not anything. They're I'm gonna be sad to 793 01:08:05,520 --> 01:08:11,440 lose them, but we need to be all inclusive, especially for code 794 01:08:08,880 --> 01:08:14,240 enforcement. Right now, what our code enforcement officer does is basically 795 01:08:12,640 --> 01:08:17,520 goes and reports a concern on what she sees, the same thing a resident could do 796 01:08:15,839 --> 01:08:21,600 on reporting concern, and then she tracks what she's doing through there. 797 01:08:19,520 --> 01:08:25,199 So, it's very inefficient. It never, this system will be incorporated to 798 01:08:23,120 --> 01:08:27,679 where she can do a code violation and take it all the way to enforcement to 799 01:08:26,400 --> 01:08:34,239 where it goes to the court where it files a case with the court, which it's 800 01:08:29,920 --> 01:08:37,279 not now. she has to then create a a complaint and then file it that way or 801 01:08:36,239 --> 01:08:41,359 go. So, it's >> a lot of paperwork, too. Um, 802 01:08:38,960 --> 01:08:45,600 » and we lose the ability to enforce because we lack the the paper trail 803 01:08:44,719 --> 01:08:51,040 » paper trail >> to show that we're actively doing these 804 01:08:47,600 --> 01:08:54,719 things and keeping um good track of our notices and that we're sending them. And 805 01:08:52,960 --> 01:08:58,400 so, this is just going to really and that's just followup. A couple of the 806 01:08:56,319 --> 01:09:06,640 examples. When I do the budget report for every month, I export it into CSV 807 01:09:02,400 --> 01:09:12,159 into Excel and then I copy and paste it into my template. 808 01:09:09,279 --> 01:09:19,199 And so it takes me a few hours versus saying I want this report for this date 809 01:09:14,799 --> 01:09:22,960 period. It's done. Um it's and those are just examples. It's everything. If I 810 01:09:21,199 --> 01:09:27,040 want to um 811 01:09:25,040 --> 01:09:30,239 if I want any kind of information or data, it takes me hours versus minutes. 812 01:09:29,759 --> 01:09:34,560 » Yeah. >> Yes. And this is why we wanted to 813 01:09:32,560 --> 01:09:38,480 extract stuff to Excel to create a file that software. 814 01:09:36,880 --> 01:09:41,679 » Well, then that leads for error and manipulation that coming straight from 815 01:09:40,319 --> 01:09:45,520 your system and you don't have transparent trustworthy people. 816 01:09:43,679 --> 01:09:50,400 » That leaves that human error there that we don't want to see. Can we go ahead 817 01:09:47,839 --> 01:09:54,960 and tell you the gund you can >> we pull this out of this proposal and 818 01:09:53,520 --> 01:09:57,440 making it an item >> for next month. 819 01:09:55,840 --> 01:09:59,600 » No tonight. >> No, 820 01:09:58,159 --> 01:10:02,400 » it has to be an agenda item, but that's we just which is the plan to do for next 821 01:10:02,000 --> 01:10:04,800 month. >> For next month 822 01:10:02,960 --> 01:10:08,480 » so we can show them that we're not just stringing them along another year. 823 01:10:06,640 --> 01:10:10,640 » Um but that's what we wanted to do and bring it as a secret. 824 01:10:09,440 --> 01:10:15,199 » I reached out to them last week. >> Pull it out of the budget proposal. It 825 01:10:13,120 --> 01:10:18,560 would just for August. >> Yeah. when I update the budget with firm 826 01:10:16,960 --> 01:10:22,719 numbers, it would be in there. So, you know, everything's going to change 827 01:10:19,600 --> 01:10:26,719 anyway. So, I can't tell you exactly um what it'll do. But 828 01:10:23,840 --> 01:10:32,719 » here's a moral question for you. This implementation fee is $45,000. 829 01:10:29,520 --> 01:10:37,760 Your 4% pay raise for this year was roughly $50,000. Which would you rather 830 01:10:35,280 --> 01:10:40,560 have? >> I would forgo mine for this for this. 831 01:10:39,679 --> 01:10:45,600 » I would too, >> but not all the employees. I have some 832 01:10:43,679 --> 01:10:50,400 employees that really do deserve it. >> I will honestly if I had the software I 833 01:10:48,480 --> 01:10:53,440 feel like I got a raise. Um >> what about 834 01:10:52,080 --> 01:10:56,320 » they don't get to use it so they would definitely take the raise. 835 01:10:55,040 --> 01:10:59,920 » They don't use the software and they don't 836 01:10:58,159 --> 01:11:01,360 » um but he'll have half your women throughout. 837 01:11:00,159 --> 01:11:06,000 » That's a fair question because you're asking us to commit $90,000 838 01:11:04,719 --> 01:11:09,920 » this year twice. >> It is. But council could also choose to 839 01:11:08,239 --> 01:11:13,040 use fund balance to cover this. That's why I say we pull it out now and doing 840 01:11:11,600 --> 01:11:16,880 it in this year funding. >> And I we did talk about that on whether 841 01:11:14,880 --> 01:11:21,600 or not we should Trish does not want to implement this now. She's it would cause 842 01:11:19,520 --> 01:11:23,600 her to explode if we signed a contract now. But 843 01:11:23,040 --> 01:11:28,640 » um >> I would also ask if this this 844 01:11:25,760 --> 01:11:33,280 implementation doesn't include on-site visit for implementation 845 01:11:30,560 --> 01:11:37,840 » and then as long as the training is not CD like computer based training. Yeah. 846 01:11:35,520 --> 01:11:42,159 » A lot of people just give you videos to hey watch this. Oh, no, no, no. 847 01:11:39,360 --> 01:11:49,199 » Make sure it's on site and then make sure you have enough contingency hours 848 01:11:46,000 --> 01:11:51,760 after you're implemented to call back and say, "Hey, I have problem. Can you 849 01:11:50,960 --> 01:11:56,800 help me?" >> I had an online telephone number that 850 01:11:54,000 --> 01:12:00,960 literally if I had a problem, >> I'd call and there was somebody on the 851 01:11:58,880 --> 01:12:03,600 other end right then or there tomorrow. And you would have probably the name of 852 01:12:02,480 --> 01:12:06,880 that individual. >> And you know, everybody's human in 853 01:12:05,440 --> 01:12:11,520 customer service, but there have been times when I've called to floor customer 854 01:12:09,199 --> 01:12:16,719 support and they'll tell me how to do something. So, I do it and then I go to 855 01:12:14,320 --> 01:12:22,320 the next step and it's totally screwed up the next step. You know, I I don't 856 01:12:20,320 --> 01:12:27,360 have a lot of faith in them or I can talk to two different people and get 857 01:12:23,600 --> 01:12:35,040 told two different things. Um this company um was founded by people that 858 01:12:30,800 --> 01:12:38,560 were in with Tyler Technologies which um does end code which is kind of the 859 01:12:36,800 --> 01:12:47,360 Cadillac um software for cities of government. Um 860 01:12:43,920 --> 01:12:52,960 we priced them and this is less than half and it's very similar because we 861 01:12:50,080 --> 01:12:58,480 did demos on both. Um, I actually liked this better. Um, so we're not going just 862 01:12:56,480 --> 01:13:04,080 on price. There were some that were maybe less expensive, but we didn't 863 01:13:00,239 --> 01:13:07,120 like. Um, this one I felt like when they did the demo, I could have started 864 01:13:05,440 --> 01:13:10,239 working in it right then. >> I'm ready to preview it now. 865 01:13:08,880 --> 01:13:13,840 » We'll bring it back. We'll bring it back next month. 866 01:13:12,080 --> 01:13:19,679 » I appreciate it. I appreciate you guys taking our opinion on that. Um, and 867 01:13:17,760 --> 01:13:24,400 yeah, the thought of implementation any time of the year makes me want to throw 868 01:13:21,520 --> 01:13:28,960 up, but um, it'll be good because I told her, "No, we're not getting new software 869 01:13:26,080 --> 01:13:31,679 till I retire." But no, it'll be good. I want to leave this city when I do 870 01:13:30,320 --> 01:13:35,520 retire, whenever. >> And I want to present Trish on Thursday, 871 01:13:34,080 --> 01:13:39,040 » just so y'all know. And she threw all this together for me in two days. 872 01:13:37,360 --> 01:13:42,480 » So, I really appreciate you doing that. Um, because it was just a random like, 873 01:13:41,440 --> 01:13:46,719 "Hey, Trish." >> Whack it out the door. She goes, "I want 874 01:13:43,920 --> 01:13:51,520 new software." like okay so I called after and they are honoring the pricing 875 01:13:49,280 --> 01:13:56,480 they gave us last year okay let's move on to the enterprise 876 01:13:54,080 --> 01:14:03,679 fund okay so um this is 877 01:14:00,880 --> 01:14:10,080 a summary of the budget for the enterprise um and this is based on 878 01:14:06,719 --> 01:14:16,640 current utility rates and requests 879 01:14:12,320 --> 01:14:21,679 on expense from cliff and his staff. Um, so right now if nothing changed with our 880 01:14:20,159 --> 01:14:26,280 rates, um, we would be short $61,819. 881 01:14:26,400 --> 01:14:33,280 Now, you might notice there's a add back principal debt payments. When I do a 882 01:14:30,560 --> 01:14:39,920 budget, it has to include our debt payments for principal just because it's 883 01:14:36,560 --> 01:14:44,080 cash going out. Um but it doesn't change fund balance or net position on the 884 01:14:41,920 --> 01:14:49,760 enterprise side because it reduces liability. So that's why I've added that 885 01:14:45,920 --> 01:14:58,480 back in. Um we are seeing an increase in both sewer 886 01:14:53,520 --> 01:15:06,080 and water. Solid waste um is we're projecting to stay flat. 887 01:15:01,360 --> 01:15:11,040 So um we're seeing um right now we'd be in red. 888 01:15:08,640 --> 01:15:15,520 Okay, next page. So as I said, revenue shown is at the 889 01:15:13,199 --> 01:15:18,960 current utility rates. The payroll increase we've mentioned in 890 01:15:17,360 --> 01:15:24,320 the general fund would also be applicable here. Um there's seven 891 01:15:21,600 --> 01:15:28,199 employees in the enterprise fund and that would total $15,766. 892 01:15:29,280 --> 01:15:39,600 Health benefits again are shown at the current rate and um I didn't put it in 893 01:15:35,280 --> 01:15:44,239 the bullets but um insurance product product 894 01:15:41,520 --> 01:15:51,040 property liability auto all that I I built in a 10% increase. 895 01:15:47,360 --> 01:15:55,360 Um, last year you might see there was that our non-operating income was much 896 01:15:53,840 --> 01:16:00,480 higher than we're projecting this year. And that's because to cover some major 897 01:15:57,520 --> 01:16:05,280 repairs, council had us transfer into the enterprise fund from general fund 898 01:16:02,719 --> 01:16:10,880 and capital improvements on utility capital improvements to cover those 899 01:16:07,760 --> 01:16:18,320 repairs of 170,000. About half of our water comes from BWA 900 01:16:14,719 --> 01:16:23,640 and we're seeing a 10% increase from them this year which totals $41,177. 901 01:16:24,480 --> 01:16:34,400 Um Flip requested a increase in water engineering of $50,000 for CDBG 902 01:16:30,480 --> 01:16:41,600 engineering which is a grant. Water lines M&R includes 110,000 for 903 01:16:38,960 --> 01:16:45,600 tank mixers. I picture them like a big KitchenAid mixer up on top of the tanks, 904 01:16:43,600 --> 01:16:48,880 but I don't know. Is that what they look like? 905 01:16:46,880 --> 01:16:55,199 » Are they like big KitchenAid mixers? >> Very big. 906 01:16:50,719 --> 01:17:01,679 » Um, sewer lines M&R includes 70,000 for this stuff he listed that we talked 907 01:16:57,520 --> 01:17:06,719 about last month as well. So um 180,000 increased expense above straight 908 01:17:04,159 --> 01:17:10,040 operating. Any questions? 909 01:17:12,560 --> 01:17:21,280 So this is just to give you some history. In 2019, the city paid for a 910 01:17:17,920 --> 01:17:29,840 rate study that gave us rates for the years 2020 to 25. And these rates were 911 01:17:26,159 --> 01:17:36,960 um made to cover 100% of all the operating costs M of the utility fund, 912 01:17:34,000 --> 01:17:42,719 100% of the debt requirements, which is our bond payments that are under the 913 01:17:39,120 --> 01:17:49,600 enterprise fund, and then a 10% and uh annual expense to be held for reserve um 914 01:17:46,239 --> 01:17:57,679 either for unexpected repairs or for future um improvements. 915 01:17:53,040 --> 01:18:02,400 Um, so over those years I adjusted those rates somewhat due to unforeseen things 916 01:18:00,719 --> 01:18:09,600 they didn't know about like BWA increases and things like that. Um, so 917 01:18:05,600 --> 01:18:14,239 2025 was the last year that we had their rates. Um, we decided to save some money 918 01:18:12,400 --> 01:18:20,719 for a few years. So, I've just been creating rates and proposed based on 919 01:18:17,120 --> 01:18:25,040 those three goals of covering the MO, the debt, and a reserve. 920 01:18:23,440 --> 01:18:30,880 Um, we're talking about having a new study done maybe in fiscal year 28, but 921 01:18:27,679 --> 01:18:37,120 those studies are not cheap. So, 922 01:18:32,480 --> 01:18:43,280 right now, the enterprise budget here, um, 34,000 is transferred to the INI 923 01:18:40,080 --> 01:18:50,320 fund that came from a 2019 um rate increase that was earmarked for 924 01:18:46,880 --> 01:18:55,199 ini saving. Um, at the time they expected it to be 70,000, but then when 925 01:18:52,640 --> 01:19:00,080 I came I calculated and it was 34. But we've been doing that every year. And 926 01:18:57,199 --> 01:19:07,280 then the first year I was here, we paid off a note um that we were paying 22,000 927 01:19:04,320 --> 01:19:13,440 on every year and Cliff asked that we continue to budget that 22,000 but to go 928 01:19:10,159 --> 01:19:19,199 to utility capital improvement. So right now the budget that is sitting 929 01:19:15,920 --> 01:19:25,840 in front of you shows an 11.35% increase in sewer operation costs, a 930 01:19:22,080 --> 01:19:34,040 4.2% increase in water operation costs and a change in net position which is 931 01:19:28,800 --> 01:19:34,040 like fund balance of a negative 61,819. 932 01:19:40,080 --> 01:19:49,440 So these are I am proposing and I have to do this um to to hit those three 933 01:19:47,440 --> 01:19:55,360 goals we would need a 10 and a half% increase on our utility rates. 934 01:19:52,320 --> 01:19:59,920 So the column that is highlighted in blue would be the new rates. Um for 935 01:19:58,400 --> 01:20:09,920 those of you that may not know, the outside rate is for some RV parks um 936 01:20:04,000 --> 01:20:16,800 that are up on 288B North. Um, but the base is up to 2,000 gallons of 937 01:20:13,199 --> 01:20:20,840 water. Tier one is 2,000 to 20,000 and tier 2 is over 20,000. 938 01:20:21,199 --> 01:20:30,400 Sewer um doesn't have a tier two, but it has tier one. Again, over 20,000. 939 01:20:28,400 --> 01:20:36,480 We're not expecting any increase in solid waste. 940 01:20:32,560 --> 01:20:42,480 So, the bottom little box, um, our base bill, what it currently is. I didn't 941 01:20:39,440 --> 01:20:47,600 include the KRB and the fire, um, donations because those are voluntary, 942 01:20:44,239 --> 01:20:52,400 but mandatory um, what's set by council. Right now, our base bill is 10,468. 943 01:20:50,560 --> 01:20:59,920 And with these proposed changes, it would be 1128, 944 01:20:54,239 --> 01:21:04,880 which is an increase of $757 a month. >> Any questions? 945 01:21:02,880 --> 01:21:10,320 Quick here. This is something I bring up every year. 946 01:21:06,719 --> 01:21:16,640 I understand this. Instead of increasing the base, those of 947 01:21:12,960 --> 01:21:21,920 us way I feel I had to turn off my sprinkler system. My base rate, I'm 948 01:21:20,000 --> 01:21:27,679 subsidizing three other citizens. If I turn on free, 949 01:21:25,040 --> 01:21:33,600 I'm I'm subsidizing another for the time of night on 950 01:21:30,719 --> 01:21:38,960 I'm sure I'm not alone. There's a lot more citizens out there that I use 951 01:21:37,199 --> 01:21:44,080 less than a thousand gallons, probably about 500. 952 01:21:41,360 --> 01:21:48,320 You're increasing my bill here. 953 01:21:45,760 --> 01:21:56,320 Why can't you increase those that are using over 2,000? increase 954 01:21:51,920 --> 01:22:01,199 that base rate over 2,000 instead of the base increasing the base rate. 955 01:21:58,719 --> 01:22:04,960 » So, set another base for a thousand or less. Is that what you're saying? 956 01:22:03,040 --> 01:22:12,080 » Either that or I'm just suggesting right now uh there is a uh what like is it a 957 01:22:09,760 --> 01:22:17,840 dollar $2 per gallon or something? A gallon increase over 2,000. 958 01:22:15,920 --> 01:22:23,040 It's going to go if you use over 2,000 be 694 to 767. 959 01:22:20,159 --> 01:22:28,080 » Yeah. I know increase that instead of increasing it on those small. I would go 960 01:22:26,560 --> 01:22:31,199 I would I would go what you >> So if you look at the way like 961 01:22:29,199 --> 01:22:34,880 electricity providers do it is if you want to say I'm a 1000 watt customer, 962 01:22:33,679 --> 01:22:38,159 you're going to pay an even higher premium when you go over. 963 01:22:36,639 --> 01:22:41,120 » Do you know what I mean? >> I mean she just said something that I 964 01:22:39,840 --> 01:22:43,040 suggest in the past could get through. So that's how good is. 965 01:22:42,560 --> 01:22:46,000 » Yeah. >> Out of out of a thousand for those of us 966 01:22:45,360 --> 01:22:50,960 at home. >> Just the 2,00 is is a good average. I 967 01:22:48,239 --> 01:22:56,480 mean you're definitely in the minority of very minority. How about since 968 01:22:54,560 --> 01:23:00,159 » I guess what I'm saying is for those that are using over 2,000 you have a 969 01:22:59,280 --> 01:23:05,920 premium. They've got >> they are I mean their their rate is 970 01:23:01,760 --> 01:23:10,400 increasing their galler have a have a discount. In other words, if you if you 971 01:23:08,159 --> 01:23:14,520 consistently use $1,000 or less 972 01:23:14,960 --> 01:23:24,840 consistently and give us I mean not uh you know like 973 01:23:20,560 --> 01:23:24,840 I'm looking at because you got 42. 974 01:23:25,360 --> 01:23:34,719 If it if it just increased my my bill by five dollars a month, I'd be happy. But 975 01:23:32,560 --> 01:23:40,639 you see what I'm saying is uh I calculated I calculated out one time uh 976 01:23:37,760 --> 01:23:46,320 in the five years I've been here. >> Uh I paid 977 01:23:44,400 --> 01:23:48,080 over $15,000 more. 978 01:23:47,040 --> 01:23:51,679 » If that's something council wants to look at, we can definitely run the 979 01:23:50,159 --> 01:23:54,400 numbers to figure out how many customers we have that use a thousand or less if 980 01:23:53,280 --> 01:23:59,840 that's something they're interested. average use is 4500 to 5500. 981 01:23:57,920 --> 01:24:02,400 » But the people that use a,000 or less are 982 01:24:01,440 --> 01:24:09,120 » very minimal. >> And and this is just me. This is my 983 01:24:05,520 --> 01:24:15,520 thinking suring. We offer a 40% discount for senior citizens. I would be willing 984 01:24:11,840 --> 01:24:21,920 to bet the majority of the ones that are under 2,000 are our senior citizens that 985 01:24:18,400 --> 01:24:24,560 are getting 40%. You may fall into that. I've done that. 986 01:24:23,199 --> 01:24:32,000 » Yeah. So, that's what I'm saying. You've fallen into that in between, but um you 987 01:24:28,639 --> 01:24:37,040 know, we're um we've done that to try to help that situation. Um, it used to be 988 01:24:34,800 --> 01:24:42,000 that it was like a what was it before we did the 40%? 989 01:24:39,440 --> 01:24:46,320 » At one time it was it was a 600 when I first moved in 600 million and then it 990 01:24:44,480 --> 01:24:50,000 went to a,000 and then it wasn't even I think a year 991 01:24:48,480 --> 01:24:53,600 two years later they went to I guess they could they still couldn't bring in 992 01:24:51,280 --> 01:24:59,120 enough money to make the budget. So they moved to 2,000. So my bill literally 993 01:24:56,080 --> 01:25:05,040 went in less than two years I went from paying a total bill. I just order a 994 01:25:01,520 --> 01:25:10,480 total bill of $35 a month and now I'm paying 108 and now look at this I'm 995 01:25:08,400 --> 01:25:15,120 going to be paying paying 115 a month most likely 996 01:25:13,280 --> 01:25:20,400 » 112 um 997 01:25:16,880 --> 01:25:27,040 you know and anytime we pass savings on in some area that savings has to be made 998 01:25:23,840 --> 01:25:32,880 up by increasing rate somewhere else. Um, you know, and the discount of 40% 999 01:25:29,840 --> 01:25:36,960 that's unheard of for a city to give 40% off to seniors. It used to be a flat 1000 01:25:34,800 --> 01:25:40,239 dollar amount per water and then sewer is only $15 1001 01:25:39,760 --> 01:25:45,040 discount. >> And so I brought it to council several 1002 01:25:42,480 --> 01:25:50,880 years ago um saying it's not growing with our rates, so they're getting a 1003 01:25:47,840 --> 01:25:55,679 less percent. So that's why we went and, you know, we've gone to a a bigger 1004 01:25:53,199 --> 01:26:01,679 percentage than I think any city has. So >> I think the one one of the pros I bought 1005 01:25:59,840 --> 01:26:06,880 a couple years ago and they were kind of receptive to it 1006 01:26:03,760 --> 01:26:11,040 is for me in my case where I've also got I've got a second meter 1007 01:26:09,120 --> 01:26:14,320 but that second meter I might be using it. 1008 01:26:12,560 --> 01:26:20,320 I mean I'm only using it five or six months out of the year. 1009 01:26:15,199 --> 01:26:23,840 » Yeah, but I'm still paying >> You're not paying bill for that when 1010 01:26:21,840 --> 01:26:28,239 you're not using it. Uh 1011 01:26:26,159 --> 01:26:30,639 there is a there is still a uh I mean I've had it turned off for two years now 1012 01:26:29,760 --> 01:26:34,080 because of it. >> But there is still a I mean you're not 1013 01:26:32,239 --> 01:26:40,000 paying you're not paying water you're not paying sewer but you're still paying 1014 01:26:36,800 --> 01:26:44,880 a minimum $2,000 rate >> something to look at year round. 1015 01:26:41,679 --> 01:26:50,560 » We can look at that in the future. Um but um 1016 01:26:47,679 --> 01:26:53,920 pull it and send it out. Yeah, >> that's the part that that's the part 1017 01:26:51,760 --> 01:26:57,440 that really kills me is when I was using sprinklers 1018 01:26:55,520 --> 01:26:59,199 because I was with us. >> Have you had it all in one meter? Then 1019 01:26:58,719 --> 01:27:03,280 you would >> no. 1020 01:27:01,280 --> 01:27:06,159 Well, I tried that. They wouldn't let >> they wouldn't let me put a cross tile. 1021 01:27:04,800 --> 01:27:09,360 » It's something we can look into, but >> yes, we'll look into it. 1022 01:27:10,080 --> 01:27:21,679 So this um the next page um so 10% of operating expenses is 1023 01:27:19,679 --> 01:27:26,719 276,531 is the budget six right now. We already 1024 01:27:24,480 --> 01:27:31,199 have 22,000 budgeted for capital improvements and 34,000 to INI. So I'm 1025 01:27:29,520 --> 01:27:38,400 going to reduce um the from the 10% to come down to um a 1026 01:27:35,600 --> 01:27:43,920 desired bottom number. a desired change in net position of 220,531 1027 01:27:42,000 --> 01:27:50,400 with the proposed rates our change in net position would be 218679 1028 01:27:47,440 --> 01:27:54,159 very close I mean and that you know fluctuate 1029 01:27:52,000 --> 01:28:00,719 um right now we have net position of 580,000 1030 01:27:56,719 --> 01:28:04,880 GFO again they recommend a minimum of 60 days of expenditures that's not taken 1031 01:28:02,880 --> 01:28:11,120 into account you know because the enterprise fund is not handling as much 1032 01:28:06,719 --> 01:28:16,000 of the um emergency type stuff, but um that would be 460,885. 1033 01:28:13,440 --> 01:28:24,560 So if you look at that, we only have 120,000 in reserve right now. Um last 1034 01:28:19,920 --> 01:28:27,840 year we did not fund the the full 10%. Um 1035 01:28:26,239 --> 01:28:35,360 so if we don't this year, that would be the second year in a row. So 1036 01:28:31,199 --> 01:28:39,920 now, um go ahead and see. So the next sheet and I just did this 1037 01:28:37,679 --> 01:28:48,639 for your edification. The top gosh thing. The top um shows 1038 01:28:46,000 --> 01:28:54,159 the rate I'm proposing at 10 and a half% and what our bottom line change in 1039 01:28:50,480 --> 01:28:59,920 reserves would be which is at 9.93%. If we did a 5% increase our reserve 1040 01:28:57,199 --> 01:29:04,639 would be 4.62%. And if we went down a 3% increase it 1041 01:29:02,159 --> 01:29:08,239 would only be 2.69%. We would be covering the MO and we would 1042 01:29:06,480 --> 01:29:13,760 be covering the debt, but we wouldn't really be putting anything away for 1043 01:29:09,920 --> 01:29:19,040 future our infrastructure. He also has a master plan for that. And we do have 1044 01:29:16,719 --> 01:29:25,360 some funds that money goes into, but not a lot. So, um, 1045 01:29:22,800 --> 01:29:28,360 that is where we ask you guys for your input. 1046 01:29:32,000 --> 01:29:38,719 I want to be able to bring you a budget with the rates that you will approve. 1047 01:29:36,960 --> 01:29:43,679 Um, if we leave them the same as they are, we will have a negative. 1048 01:29:41,760 --> 01:29:46,920 So, in other words, we'll take away from our reserve. 1049 01:29:49,760 --> 01:29:58,400 We will be um discussing our fee schedule as a whole next month um 1050 01:29:56,880 --> 01:30:02,639 to amend it and the new fees will be in 1051 01:30:01,280 --> 01:30:09,120 there because I have to have them approved before I can get a budget 1052 01:30:04,400 --> 01:30:15,840 approved. So I need to have input so I can set fees next month so that we can 1053 01:30:12,000 --> 01:30:19,199 adopt a budget by next month. Then I don't know how this is going to change 1054 01:30:17,040 --> 01:30:22,880 with the software. I guess our timeline would stay the same on reads and 1055 01:30:20,800 --> 01:30:26,960 everything, but keep in mind we we're going to present it next month with the 1056 01:30:24,880 --> 01:30:30,800 rate we get guidance on. It does not go into effect until October. The residents 1057 01:30:29,280 --> 01:30:33,760 do not see it on a bill until the bill gets due in January 1058 01:30:32,560 --> 01:30:37,520 » or December. Yes. >> Sorry. And then so that's why we try to 1059 01:30:35,760 --> 01:30:41,120 do this now is because we don't want to do it and then oh next month you have to 1060 01:30:39,360 --> 01:30:45,280 be responsible for whatever the increase is. want to give as much notice and 1061 01:30:42,880 --> 01:30:51,679 » our billing period is 10H108. Um so 1062 01:30:48,080 --> 01:30:58,719 we don't on the 108 or 98 to 108 the 108 bill we we keep at the current rate the 1063 01:30:55,520 --> 01:31:02,320 108 to 118 will include the increase which is due then 1064 01:31:00,960 --> 01:31:10,719 » December 10th >> is this separate from the what we for 1065 01:31:07,920 --> 01:31:15,360 » that cost it's all incorporated in here >> so this 276 is not a representation of 1066 01:31:14,159 --> 01:31:20,400 the budget It's 10% of the expenses. 1067 01:31:17,679 --> 01:31:24,159 » So the expenses are a million dollar or $2 million. 1068 01:31:21,600 --> 01:31:31,679 » Let me get back to that page. >> I didn't I didn't see that. 1069 01:31:27,040 --> 01:31:35,679 » So our operating expense is $2.765. Um 1070 01:31:34,080 --> 01:31:40,080 because this is only operating expense and then we have nonoperating things 1071 01:31:37,679 --> 01:31:47,600 below that. So we I'm projecting revenue at the 1072 01:31:42,880 --> 01:31:53,760 current rate of 3.175 million and expenditures of 2.765 1073 01:31:51,199 --> 01:31:59,600 which leaves 410 but we have nonoperating expenses which is our debt 1074 01:31:56,639 --> 01:32:06,639 of 689,000 less than 180 which is the principal. 1075 01:32:04,000 --> 01:32:12,800 » Could we not increase the out of district service fees and reduce those 1076 01:32:10,400 --> 01:32:18,080 that are in the district services fees less. 1077 01:32:15,199 --> 01:32:21,040 » I'm assuming your outside tier is out of district service. 1078 01:32:18,880 --> 01:32:23,440 » It's Yeah, it's the two RV parks. I don't know. 1079 01:32:21,920 --> 01:32:26,480 » Right now they pay make up that difference. 1080 01:32:23,920 --> 01:32:30,080 » They pay one and a half times >> already the base rate. 1081 01:32:28,159 --> 01:32:35,600 » Yeah. Any out of district service? >> Yeah, they pay. That's what I'm saying 1082 01:32:31,360 --> 01:32:39,360 is could we not increase that to reduce the base of the tier one two in city 1083 01:32:38,159 --> 01:32:42,560 mons >> it's it would be minimal 1084 01:32:41,199 --> 01:32:47,040 » instead of going 10 and a half across the board can you not increase the out 1085 01:32:44,960 --> 01:32:51,280 of district service and reduce the percentage of the in city limit service 1086 01:32:49,520 --> 01:32:55,760 » like do them 12 and a like inside eight >> yeah maybe like the outside district you 1087 01:32:53,040 --> 01:32:59,040 get 12 and a half% you lower the in in city limits to eight 1088 01:32:56,719 --> 01:33:02,560 » so that the the way I understand it we have a written agreement where they pay 1089 01:33:00,960 --> 01:33:04,560 one and a half times >> whatever 1090 01:33:03,199 --> 01:33:09,760 » the base rate >> and then on the the tiers they pay one 1091 01:33:07,280 --> 01:33:13,440 and a half times of that. So we would have to get a new agreement with them 1092 01:33:11,360 --> 01:33:17,440 and it's only four accounts or two accounts. 1093 01:33:15,520 --> 01:33:19,280 It's it'd be minimal. Even if we increase them quite a bit it would be 1094 01:33:18,639 --> 01:33:25,199 minimal. >> Well they decreasing rate they're 1095 01:33:22,400 --> 01:33:30,719 supposed to take into account and uh >> I know last year uh when they discussed 1096 01:33:27,280 --> 01:33:35,440 this one of the deals They discussed is for fiscal year 1097 01:33:33,199 --> 01:33:39,360 27. They were going to cut they were going to cut that rate to take a pay of 1098 01:33:37,120 --> 01:33:43,600 thought that 1099 01:33:40,159 --> 01:33:48,159 » no they were paying less than >> we council at the time wanted and so 1100 01:33:46,400 --> 01:33:53,040 they modified how they pay their >> when I first came to the city I was 1101 01:33:50,239 --> 01:33:58,080 unaware of how that was calculated. I didn't know what the agreement was. So I 1102 01:33:56,159 --> 01:34:02,719 was just adding the percentage of whatever we were adding to utility 1103 01:33:59,679 --> 01:34:08,840 rates. Then we found two years ago I think what the actual criteria is and we 1104 01:34:05,360 --> 01:34:08,840 adjust it accordingly. 1105 01:34:10,159 --> 01:34:20,080 » Anything else? Any input? 1106 01:34:15,199 --> 01:34:25,840 » So the bottom uh um the bottom 3% rate that is underfunded. 1107 01:34:22,639 --> 01:34:32,480 That would give us just under 3% reserve. 1108 01:34:28,639 --> 01:34:39,280 » But we already s 580,000. Correct. >> We're sitting on that. 1109 01:34:34,960 --> 01:34:43,679 » We're already projected to add 120,000, >> right? 1110 01:34:41,520 --> 01:34:51,360 » No, that's different. >> I Where you getting 120? 1111 01:34:47,760 --> 01:34:57,199 If we did the 5% um 1112 01:34:53,760 --> 01:35:01,679 » so last year to keep the rates down we transferred from general fund and from 1113 01:34:59,280 --> 01:35:07,280 the capital improvements fund into enterprise fund to cover some major 1114 01:35:04,080 --> 01:35:12,000 expenses. We could do that again but I don't recommend it. We're going 1115 01:35:08,560 --> 01:35:18,880 backwards on our future capability. 1116 01:35:13,920 --> 01:35:22,159 um right now sitting on about $500,000. Um 1117 01:35:21,120 --> 01:35:28,320 where is that slide? >> So I got the 120 the 580 minus the 460 1118 01:35:26,239 --> 01:35:35,840 for the reserves. So basically currently we would do 120,000 in reserve 1119 01:35:31,920 --> 01:35:40,800 » right now we have yes 120 in reserves. What can you do with 120 1120 01:35:39,760 --> 01:35:44,400 » within the structure? >> I need to think about it. It's pretty 1121 01:35:42,960 --> 01:35:48,000 low. >> Not much. 1122 01:35:45,280 --> 01:35:55,520 » What can you do with two form? >> It all builds. That's the thing. So, um, 1123 01:35:52,800 --> 01:36:01,280 six years ago, we had no reserves. We had none. Our infrastructure 1124 01:35:58,719 --> 01:36:11,600 is better than it was six years ago. Thank thankful to debt, thankful to some 1125 01:36:05,280 --> 01:36:17,440 grants. Um, but it's still How many How much do you have in 1126 01:36:14,880 --> 01:36:19,760 projects? >> 18.5 million. 1127 01:36:18,880 --> 01:36:25,719 » 18 and a half million >> over 25 years. 1128 01:36:22,000 --> 01:36:25,719 » So, um, 1129 01:36:26,080 --> 01:36:31,760 so I'm not telling you what to do. I'm what I'm giving you is what it would 1130 01:36:30,320 --> 01:36:36,560 take to hit the three goals that were set in 2019. 1131 01:36:34,159 --> 01:36:40,400 um which I think are good goals. We want to pay our operating. We want to pay our 1132 01:36:38,239 --> 01:36:46,560 debt. And we want to plan for the future. Um but it's up to you guys to 1133 01:36:44,000 --> 01:36:49,760 give me guidance on what you want to see. 1134 01:36:48,159 --> 01:36:56,239 I guess I look at it what's a responsible reserve that doesn't stress 1135 01:36:52,239 --> 01:37:01,600 the citizens, right? So currently you have 120,000. Six years ago you didn't 1136 01:36:58,480 --> 01:37:06,480 have nothing. Now you got 120,000. If we allocate 10%, you're going to go up to 1137 01:37:04,159 --> 01:37:14,480 360,000. If we authorize 5%, you go up to 240. 1138 01:37:11,600 --> 01:37:19,360 I'd hate to build $500,000 in reserve contingency on the backs of the citizens 1139 01:37:16,800 --> 01:37:23,440 in one year. Take a staggered approach to that. 1140 01:37:20,639 --> 01:37:30,440 » Since 2025, if you implement the 10 and a half, you've increased the rates 31.5% 1141 01:37:27,040 --> 01:37:30,440 in two years. 1142 01:37:32,159 --> 01:37:37,199 I like the idea of building >> before that one% 1143 01:37:35,600 --> 01:37:42,080 » and it's hard when we don't have any on either side 1144 01:37:39,520 --> 01:37:46,920 » I'm better than 5% that's where I'm leaning towards the 5% right 1145 01:37:46,960 --> 01:37:54,480 » because I think that is in line with what happened this year that got you to 1146 01:37:51,920 --> 01:37:57,920 120,000 and you're essentially doubling that in 12 months. I think that's a good 1147 01:37:56,400 --> 01:38:03,679 reserve. I can do that. 1148 01:38:00,400 --> 01:38:10,280 » You have anything to say? >> My job is to bring you the the Cadillac 1149 01:38:06,639 --> 01:38:10,280 and you guys decided 1150 01:38:10,320 --> 01:38:14,679 everybody understand 1151 01:38:15,040 --> 01:38:21,159 where she stands on it. I I kind of agree with it, but 1152 01:38:21,280 --> 01:38:24,360 me being 1153 01:38:26,400 --> 01:38:29,040 a 1154 01:38:30,000 --> 01:38:35,360 5%. >> I can bring back 5%. 1155 01:38:34,159 --> 01:38:39,840 » Um, >> yeah, I just that's why we talk about it 1156 01:38:38,159 --> 01:38:43,280 tonight is so I can get guidance to bring it back next month. It doesn't 1157 01:38:41,199 --> 01:38:49,360 matter if you guys approve. You know, this is one of my least favorite tasks 1158 01:38:45,440 --> 01:38:53,199 in a year. It's to set um the utility rates 1159 01:38:51,040 --> 01:39:00,080 because it, you know, the the citizens see it in their face every month. So, 1160 01:38:57,520 --> 01:39:03,920 Okay. So, next next month, expect to see a an ordinance amending the fee schedule 1161 01:39:02,400 --> 01:39:08,480 that will include this rate with an effective date of 101. Yes. So, if you 1162 01:39:06,719 --> 01:39:14,639 see it on the agenda for August, it's not going into effect that day, but we 1163 01:39:10,719 --> 01:39:20,560 need to um be able to spread the word. So, that's my last slide. I know you're 1164 01:39:17,440 --> 01:39:25,040 disappointed. Um any questions before I go sit down? 1165 01:39:23,440 --> 01:39:31,040 I'm going to go sit down. >> Thank you. Thank you. 1166 01:39:27,280 --> 01:39:33,760 » Good work that took as new. >> No, just the 1167 01:39:32,560 --> 01:39:38,000 » presentation feel. >> No, I started the presentation a couple 1168 01:39:35,280 --> 01:39:44,040 weeks ago, but she changed it on me two days ago. 1169 01:39:39,600 --> 01:39:44,040 » Say we just changed it on. 1170 01:39:46,960 --> 01:39:53,600 » Thank you. >> I appreciate all your input. 1171 01:39:50,480 --> 01:39:59,719 » Thank you very much. Okay, we're going to move on to 1172 01:39:54,639 --> 01:39:59,719 discussion and action items. A 1173 01:40:09,119 --> 01:40:12,280 Go back. 1174 01:40:36,960 --> 01:40:42,400 » All right. Okay. A discussion and possible action 1175 01:40:40,960 --> 01:40:46,239 regarding a proposed volunteer firefighter pay-per- call incentive 1176 01:40:44,239 --> 01:40:51,040 program including providing direction to staff for consideration of policy 1177 01:40:47,760 --> 01:40:54,560 adoption at a future meeting. >> Is there somebody here from the fire 1178 01:40:52,320 --> 01:40:56,880 department present on this? He's on vacation. 1179 01:40:55,119 --> 01:41:02,800 » No, he we do have a representative Mr. Page 1180 01:40:59,360 --> 01:41:06,159 » but after speaking with Tony um he's not as prepared for this as I thought he was 1181 01:41:04,320 --> 01:41:09,760 going to be coming. No, nothing to you. I know. Um, 1182 01:41:08,400 --> 01:41:13,199 but fire department did prepare this item and knew this was going to be on 1183 01:41:10,960 --> 01:41:18,480 this meeting. Um, so it's not what you put on without their knowledge. Um, but 1184 01:41:15,520 --> 01:41:23,280 I would like to push this to August. I do want this to be decided before budget 1185 01:41:20,639 --> 01:41:26,719 obviously. Um, but I would like it to be pushed to give me time to actually meet 1186 01:41:24,800 --> 01:41:29,840 with the department as a whole. >> I guess a little bit for the department. 1187 01:41:28,960 --> 01:41:32,719 » Yeah, if you want to give some information, you're welcome to. 1188 01:41:31,119 --> 01:41:37,840 » Basically for the department, it's more for getting more volunteer incentive to 1189 01:41:34,960 --> 01:41:41,199 get more volunteers. um has been in the department for the past nine years, 1190 01:41:40,000 --> 01:41:46,080 personally don't think this is going to get more people to come. Um 1191 01:41:44,400 --> 01:41:50,080 what we have now, I think it's good what we have now, but I think we need to 1192 01:41:48,400 --> 01:41:54,159 project more and try to get some more different perspectives to get some more 1193 01:41:51,840 --> 01:42:00,239 volunteers to show up. So >> as a recommend 1194 01:41:58,000 --> 01:42:03,280 » more advertising, more media, >> I mean getting out there to show that we 1195 01:42:01,920 --> 01:42:06,880 actually do have a fire department more, but that's more on us. So 1196 01:42:05,199 --> 01:42:11,040 » I got this information about five minutes before the meeting started also. 1197 01:42:08,480 --> 01:42:15,520 » I got this information. >> So I would like to have a chance to 1198 01:42:13,040 --> 01:42:21,440 speak with more more of the department to see how they feel as a whole. 1199 01:42:19,119 --> 01:42:25,760 » I'll make a motion to table this agenda item until the August city council 1200 01:42:24,000 --> 01:42:27,280 meeting. Okay. 1201 01:42:26,000 --> 01:42:30,880 » All in favor? >> I motion table to August. 1202 01:42:29,600 --> 01:42:33,600 » Thank you for waiting. I'm sorry you sat here. 1203 01:42:32,159 --> 01:42:36,800 » Tell me. Thank you for showing up. Yeah, >> thank you for coming. I really do 1204 01:42:35,040 --> 01:42:40,880 appreciate you. >> Okay, moving on to B. Discussion and 1205 01:42:38,800 --> 01:42:45,440 possible direction regarding proposed amendments to chapter 14, article 4 of 1206 01:42:43,600 --> 01:42:49,600 the code of ordinances governing outdoor burning and burn permits. 1207 01:42:47,679 --> 01:42:55,600 » So, I put this back on the agenda. We had it a couple months ago um because we 1208 01:42:52,960 --> 01:43:00,080 had a burn that got out of control a little bit and the fire department had 1209 01:42:56,880 --> 01:43:03,920 to come out. Um, since then, leadership in the fire department have taken the 1210 01:43:01,280 --> 01:43:09,920 stance of not wanting to approve most, um, land clearing burns. 1211 01:43:06,239 --> 01:43:13,840 So, uh, we had a burn that was denied recently 1212 01:43:11,600 --> 01:43:18,400 and our current ordinance doesn't give any 1213 01:43:16,320 --> 01:43:22,080 any recourse or anything other than it can just be denied. 1214 01:43:21,119 --> 01:43:23,600 » Mike, you got something? >> Yeah. Did you want to speak on it, Mr. 1215 01:43:23,199 --> 01:43:28,159 Chair? >> Yes. Uh, thanks for letting me talk. 1216 01:43:26,159 --> 01:43:34,800 Thanks for getting this on the agenda. We me and my fiance bought a lot out at 1217 01:43:30,800 --> 01:43:39,040 open shores in in July of last year and got all excited about clearing. Started 1218 01:43:36,560 --> 01:43:44,080 clearing. Met off some great neighbors. Ended up hurting my back. So kind of 1219 01:43:41,119 --> 01:43:48,239 postponed. Went out, got some guys lined up to clear it for me. Started clearing 1220 01:43:46,239 --> 01:43:56,000 it and trying to do the right thing. I called into the city to to find out if I 1221 01:43:50,800 --> 01:44:01,119 need to redo my burn permit. Well, it was true. I didn't need to 1222 01:43:58,880 --> 01:44:06,960 and it got denied almost. Well, the next day and kind of asked for reasons why 1223 01:44:04,800 --> 01:44:11,920 and they said I've amassed too much brush. Well, barrel did that. I didn't 1224 01:44:10,080 --> 01:44:17,040 even do it. I haven't cut down any trees. I just pushed up what was down 1225 01:44:13,679 --> 01:44:21,520 already. Uh kind of like get some guidance on what I can do to get it 1226 01:44:19,119 --> 01:44:26,400 burned. Uh I was suggested that I have it cut up and hauled off. So, I got one 1227 01:44:24,080 --> 01:44:34,960 quote for $12,000, which is crazy. And uh I asked the city 1228 01:44:30,880 --> 01:44:38,719 to for the large trash removal and they were supposed to have a foreman call me, 1229 01:44:36,400 --> 01:44:43,440 but I never got a call back from that person. So, I don't have another quote, 1230 01:44:41,280 --> 01:44:49,520 but uh really like to get something cleared up so we can move on and become 1231 01:44:46,320 --> 01:44:54,239 Richwood citizens. So, in doing this, I reached out to the 1232 01:44:52,320 --> 01:45:00,080 fire chief and got this a similar response on why. Um, and looking into 1233 01:44:57,840 --> 01:45:05,280 our current ordinance, it's very vague in what 1234 01:45:02,159 --> 01:45:08,320 are reasons for denial. Um, so I think even a couple months ago when we brought 1235 01:45:06,800 --> 01:45:12,480 this up, we were looking for council to give us clearer guidance in an ordinance 1236 01:45:10,480 --> 01:45:16,639 form. I'm not asking you to adopt an ordinance today. I just want to workshop 1237 01:45:13,840 --> 01:45:22,320 the one that I've presented to you um which gives reasons denial, um, 1238 01:45:19,280 --> 01:45:27,719 revocation reasons, appeals that how it can be appealed, a denial can be 1239 01:45:23,679 --> 01:45:27,719 appealed. Um, 1240 01:45:28,400 --> 01:45:35,920 as far as things go right now, I what I've been told that any request for burn 1241 01:45:34,320 --> 01:45:41,199 for land clearance will be denied at this point. Um, and that is what well 1242 01:45:38,800 --> 01:45:46,639 within the rights of fire marshall, fire chief design. Um, it was brought to me 1243 01:45:44,560 --> 01:45:50,480 that this would be considered a commercial burn if residents are 1244 01:45:48,719 --> 01:45:54,560 clearing land. I can't find that and I've asked for clarification on that. I 1245 01:45:52,560 --> 01:45:59,440 did provide you all of the TCQ guidance on outdoor burning and I've tabbed a few 1246 01:45:56,400 --> 01:46:02,239 spaces. Um, >> yeah, I don't understand the commercial 1247 01:46:00,960 --> 01:46:05,840 piece of that either. >> What I can find is it's regarding 1248 01:46:03,520 --> 01:46:07,920 commercial development, not >> who's doing the clearing and the 1249 01:46:07,199 --> 01:46:09,280 burning. >> Yeah. 1250 01:46:08,320 --> 01:46:13,440 » Right. Yeah. >> To me, what I can find on why you need a 1251 01:46:11,040 --> 01:46:16,400 permit, and I also also said that PCP does not issue permits. They just issue 1252 01:46:14,880 --> 01:46:20,800 authorizations. Um, and there's various reasons, various 1253 01:46:19,280 --> 01:46:25,520 exceptions to their outdoor burning prohibitions. And then, um, you can see 1254 01:46:23,199 --> 01:46:30,239 the yellow tab, the first yellow tab that I've given you. Um, it gets the 1255 01:46:28,480 --> 01:46:34,719 definition of land clearing. It gives the exceptions to the outdoor burning 1256 01:46:32,080 --> 01:46:38,639 rule, which is, um, there's there's various reasons you can get exceptions 1257 01:46:36,400 --> 01:46:45,280 for outdoor burning. And then the second tab that I I think it's red that I 1258 01:46:42,320 --> 01:46:50,639 tabbed in each of your packets is using burning to clear property within city 1259 01:46:47,040 --> 01:46:58,080 limits. It is an allowed exception. Um as as long as a city has an ordinance 1260 01:46:54,480 --> 01:47:02,159 that dictates how it'll be done. Um and it does say that if your city doesn't 1261 01:46:59,520 --> 01:47:06,880 have it. >> Yes, sir. 1262 01:47:03,119 --> 01:47:13,199 » Also want to say one thing. uh 1500 ft from my lot. Somebody is burning with a 1263 01:47:09,679 --> 01:47:14,320 with a burn permit approved at this time, 1264 01:47:13,760 --> 01:47:17,760 » right? >> It's smoking today. 1265 01:47:16,320 --> 01:47:20,000 » And see, that may not be for land clearance. So, that's what I'm saying 1266 01:47:19,520 --> 01:47:26,560 is, >> oh, he's doing clearing land. So, we're 1267 01:47:23,119 --> 01:47:30,719 going to we're going to deny a a guy who wants to build a house in in Oakwood 1268 01:47:28,800 --> 01:47:35,679 Shores of clearing his property and burning it. Increase his cost because he 1269 01:47:33,520 --> 01:47:38,639 would have to haul it off if you're not going to allow him to burn it. 1270 01:47:37,040 --> 01:47:42,239 » Not to mention, we've increased the builder's cost on tax. 1271 01:47:40,080 --> 01:47:46,159 » Mr. Gregory, if you let me finish, I I'm team Mr. Terry, so I'm not trying What 1272 01:47:44,880 --> 01:47:48,880 I'm saying is not going to be against him. I just want council to give clear 1273 01:47:48,080 --> 01:47:53,600 direction on what >> I'm just bringing up where if if we're 1274 01:47:51,040 --> 01:47:57,840 going to deny those things, we need to he needs to at least be able to appeal 1275 01:47:55,119 --> 01:48:03,840 it because we should he shouldn't be increasing cost to build a house, 1276 01:48:01,280 --> 01:48:06,400 » right? The last increase cost for developers out there 1277 01:48:05,840 --> 01:48:10,960 anyways, >> we're trying to get a more definite so 1278 01:48:09,440 --> 01:48:13,760 the second tab >> I was gonna say this. I'm sorry. 1279 01:48:12,560 --> 01:48:17,760 » I just want to say let me finish real quick. Um the question was is that TCQ 1280 01:48:16,639 --> 01:48:20,800 doesn't allow this and it's not an allowed thing. I'm showing now that it 1281 01:48:19,600 --> 01:48:25,280 is an allowed thing and we can absolutely can legally allow this to 1282 01:48:22,639 --> 01:48:29,679 happen and how we can do it. I don't want to prohibit land use or however you 1283 01:48:28,320 --> 01:48:35,600 want to do it. I want to do it in a safe manner that benefits everyone. Um so I'm 1284 01:48:32,560 --> 01:48:39,280 proposing an appeals process a clear definition of what denials constitute. 1285 01:48:38,000 --> 01:48:42,000 Not >> it could be a safety hazard, it could be 1286 01:48:40,639 --> 01:48:47,040 a nuisance because that's all it says right now. But all this arose, all this 1287 01:48:44,480 --> 01:48:48,400 came up because of one guy who burned something. 1288 01:48:47,520 --> 01:48:51,360 » This is city council >> in the wrong 1289 01:48:50,400 --> 01:48:54,400 council. >> We're we're trying to have a discussion 1290 01:48:52,800 --> 01:48:59,040 here. I understand that you had your public notice. You had the threeminut 1291 01:48:55,920 --> 01:49:03,920 chance right now. I got a question for her is how did we used to do it in the 1292 01:49:02,080 --> 01:49:07,600 past? >> Well, the ordinance is vague. They apply 1293 01:49:05,920 --> 01:49:12,719 for a permit and they >> who inspected it? Well, before it was 1294 01:49:09,840 --> 01:49:16,480 Marcus because he had fire before Marcus. 1295 01:49:13,679 --> 01:49:17,840 » We Well, it was Clint >> before that. 1296 01:49:17,520 --> 01:49:21,040 » Okay. >> Or we would have 1297 01:49:19,199 --> 01:49:22,960 » using an outside contractor to do the inspection instead of the fire 1298 01:49:22,080 --> 01:49:26,719 department, >> which we could, but that was the reason 1299 01:49:24,320 --> 01:49:30,480 for wanting to do burn permit fees to cover our cost because it's going to 1300 01:49:27,840 --> 01:49:34,880 cost us to have an outside source do it. And I would need to have a reliable 1301 01:49:32,719 --> 01:49:38,239 outside source to do it because it's a timely thing when somebody needs to 1302 01:49:36,480 --> 01:49:41,360 burn. >> But we had to firm up in Angleton, 1303 01:49:40,560 --> 01:49:45,760 right? >> No. 1304 01:49:43,840 --> 01:49:48,960 » Or was that the building permits? >> That's for building permits. We have a 1305 01:49:47,679 --> 01:49:52,400 outside contractor for that. >> I thought they also did fire marshall 1306 01:49:51,119 --> 01:49:55,520 activities before. >> We have a contracted fire marshal that 1307 01:49:53,760 --> 01:49:59,840 we use as a free port fire marshal. He does all of our fire marshal duties. 1308 01:49:58,239 --> 01:50:04,880 I was just trying to figure out I was just trying to figure out a way that we 1309 01:50:01,600 --> 01:50:09,199 could contract this out and not >> u 1310 01:50:06,719 --> 01:50:15,080 use our fire department to do it because it seems like our fire department is not 1311 01:50:10,960 --> 01:50:15,080 going to approve it no matter what. 1312 01:50:16,080 --> 01:50:20,800 » I think we will approve it. The bad part is right now you give me a burn permit 1313 01:50:19,440 --> 01:50:23,840 and I don't know where it's at. I don't know what's around it. So if you 1314 01:50:21,920 --> 01:50:27,119 submitted some pictures so I can maybe get some guidance of where it's at. I've 1315 01:50:25,360 --> 01:50:30,480 been given an address in Oakwood Shores three different times. I can't find the 1316 01:50:28,800 --> 01:50:34,400 house. I can't find the address. I can't find any other work hours, too. So, it 1317 01:50:32,800 --> 01:50:37,600 looks kind of eerie to >> I also don't have a command vehicle. So, 1318 01:50:36,159 --> 01:50:41,040 I'm out there with my personal vehicle trying to find this and it looks pretty 1319 01:50:39,280 --> 01:50:42,960 bad out there. We just trying to property. 1320 01:50:41,440 --> 01:50:45,920 » People are trying to figure out how >> if we can get some guidance of some 1321 01:50:44,320 --> 01:50:50,400 pictures and stuff like that, maybe some other things. But there should be some 1322 01:50:47,520 --> 01:50:54,159 stipulations of burning whether it's you clear some brush around it because the 1323 01:50:52,080 --> 01:51:00,480 amount of water to put one of fires out especially in Oka Shores is tremendous. 1324 01:50:57,600 --> 01:51:07,199 » So can I ask something on this? >> Uh you say that he he was denied 1325 01:51:04,320 --> 01:51:11,600 because there was brush build up. >> Well, we didn't say that. 1326 01:51:09,040 --> 01:51:17,600 » You did not have that one. >> I'm leading to something here. Uh 1327 01:51:15,520 --> 01:51:23,119 our next discussion here is going to be on uh the next contract with uh waste 1328 01:51:20,400 --> 01:51:27,320 management. The biggest problem here is 1329 01:51:27,679 --> 01:51:35,840 waste management will not pick up anywhere will not pick up brush. 1330 01:51:34,159 --> 01:51:39,280 That's the part of the contract we need to work out with them. 1331 01:51:37,599 --> 01:51:42,639 » I mean if they will pick up >> they will pick up that they won't pick 1332 01:51:41,040 --> 01:51:45,920 that up with heavy trash. what you're speaking of. You can call them out to 1333 01:51:44,639 --> 01:51:48,480 come and pick up for us. >> I put something out there that's no 1334 01:51:47,360 --> 01:51:51,599 bigger than 4 foot. >> I know. But you're talking about 1335 01:51:49,360 --> 01:51:55,199 residential regular heavy trash. What we're saying that the resident would 1336 01:51:52,800 --> 01:51:58,480 need to do is call and spe a special pickup. Did you see all the debris on 1337 01:51:56,880 --> 01:52:02,800 288 that was sitting out there for a week's waste connections pick that up 1338 01:52:01,199 --> 01:52:04,960 because I called and got a quote and we paid to pick have it picked up. 1339 01:52:04,320 --> 01:52:08,080 » They will do it. >> So, they will do it. It's just it's got 1340 01:52:06,639 --> 01:52:13,280 the cost that's incurred on the resident which is the whole point of it is if we 1341 01:52:10,480 --> 01:52:18,000 have the ability to burn in these larger acreed properties 1342 01:52:15,599 --> 01:52:23,199 » and I'm just I'm not understand why I'm having to pay like I mean for them it's 1343 01:52:20,400 --> 01:52:26,159 even worse but why I'm having to pay my >> that's that's not this subject you're 1344 01:52:24,880 --> 01:52:29,920 not talking about burning for land clearance. I we can't keep getting off 1345 01:52:28,000 --> 01:52:33,599 topic. We're two hours into the meeting already. 1346 01:52:30,800 --> 01:52:37,520 » I'm trying to get past No. >> Yeah. We need to build more houses out 1347 01:52:35,599 --> 01:52:40,960 there. We need to clear more land and we need to 1348 01:52:38,719 --> 01:52:46,239 » do these permits. And the thing is too, if he files for a variance, which you 1349 01:52:43,280 --> 01:52:49,360 have a right to file for a variance, one neighbor can make it be denied, 1350 01:52:48,960 --> 01:52:51,040 right? >> Yes. 1351 01:52:50,320 --> 01:52:53,920 » I've experienced that. >> So, if you got one neighbor that says, 1352 01:52:52,480 --> 01:52:58,560 "I don't want the smoke in my house because you're burning." One neighbor 1353 01:52:55,920 --> 01:53:05,199 can can just shut you down right there. So, we need to get past this. We need to 1354 01:53:00,960 --> 01:53:10,480 continue to build richwood. There should be a difference between 1355 01:53:08,560 --> 01:53:16,560 a homeowner who's clearing a lot to build and somebody for instance me who 1356 01:53:14,320 --> 01:53:19,760 just cut some trees down and wants to burn them. 1357 01:53:17,679 --> 01:53:21,599 » That that's that should be a a clear difference. 1358 01:53:20,239 --> 01:53:26,159 » This this portion of the ordinance is burning for land clearance. So that's 1359 01:53:24,560 --> 01:53:31,280 not building there really shouldn't be any reason he should be denied 1360 01:53:28,239 --> 01:53:35,360 » unless I mean I I can't like if a neighbor doesn't want him to burn his 1361 01:53:33,199 --> 01:53:39,280 land clearing that should not even come up. He should not have to be 1362 01:53:37,440 --> 01:53:42,960 » I think we're all on the same side here and my request from council is to give 1363 01:53:41,920 --> 01:53:46,880 guidance. >> Can we put an appeals process in there? 1364 01:53:44,719 --> 01:53:51,920 Because the way it's worded, Mr. Terry was told no by the designate. I couldn't 1365 01:53:49,840 --> 01:53:54,400 even say yes. 1366 01:53:52,960 --> 01:53:58,239 » I couldn't even just say let's bring this to council and say yes. Had I been 1367 01:53:56,880 --> 01:54:01,920 able to, he would have been on this agenda with his burn permit, which is 1368 01:54:00,320 --> 01:54:04,480 what I'm proposing we put into the ordinance. 1369 01:54:02,880 --> 01:54:08,239 » I can either appeal it or I can request it go to council to be appealed and then 1370 01:54:06,560 --> 01:54:11,679 council because it's a lot of liability. I'm not in the position to say you can 1371 01:54:09,760 --> 01:54:15,360 burn or not. What I would do as city manager is speak to Tony Mc. Why did you 1372 01:54:13,679 --> 01:54:19,280 deny this? I want reasons. I would like pictures. I want you to show me what it 1373 01:54:16,880 --> 01:54:22,800 is. And then if I feel it's still valid and Mr. Terry is still upset, I'm say, 1374 01:54:21,199 --> 01:54:26,960 "Okay, well, now you need to >> plead your case to 1375 01:54:24,960 --> 01:54:33,679 as far as I can go without having to pay for a variance, which is very expensive 1376 01:54:29,920 --> 01:54:36,480 in my I mean my mind even $200 for a variance is expensive and it's would be 1377 01:54:35,280 --> 01:54:39,599 two months later before we would even get to talk to you. 1378 01:54:38,239 --> 01:54:41,920 » So I just want to >> September where it's dry, you can't 1379 01:54:41,440 --> 01:54:43,520 burn, >> right? 1380 01:54:42,800 --> 01:54:46,239 » So >> yeah, because we don't want to do that. 1381 01:54:44,800 --> 01:54:50,800 I mean, we don't want a burn when we have a burn ban, right? 1382 01:54:48,000 --> 01:54:54,400 » So, I've I've given council an ordinance to read over and I just want to know 1383 01:54:52,800 --> 01:54:56,960 what do you think of it if this is something we can move forward because I 1384 01:54:55,920 --> 01:55:01,440 definitely don't want to get rid of it alto together, which is what I've been 1385 01:54:59,360 --> 01:55:04,159 asked to do from the current fire chief is to remove land burning for land 1386 01:55:02,960 --> 01:55:06,000 clearance altogether. >> No, 1387 01:55:04,480 --> 01:55:08,880 » but I don't feel like that's a consensus of the department 1388 01:55:07,119 --> 01:55:13,520 » development in Oakwood Shores. >> Agreed. I I'm not on that side, 1389 01:55:11,440 --> 01:55:18,400 » but I would like clear deficit direction. So that way it's not just a 1390 01:55:15,440 --> 01:55:21,840 no, I don't want to do it. >> What I'm proposing is eight reasons 1391 01:55:19,920 --> 01:55:24,320 here. Eight reasons for denial. And I want you to tell me which one of these 1392 01:55:23,040 --> 01:55:28,800 reasons it's meeting that you're denying it based on. 1393 01:55:26,639 --> 01:55:33,840 » I like the proposed >> ordinance that you did. Um I I'd be 1394 01:55:31,440 --> 01:55:37,840 interested. Is this a this a personnel problem or a policy problem we're trying 1395 01:55:35,520 --> 01:55:42,080 to solve? You know, that would have been my first question. Sounds more like a 1396 01:55:39,760 --> 01:55:46,080 personnel problem, which would kind of tie into theou. 1397 01:55:44,239 --> 01:55:51,520 How does a fire department fall into the city? You know, are they a nonprofit? 1398 01:55:48,320 --> 01:55:56,320 Are they city agency? Right now, they operate a comedy. 1399 01:55:54,800 --> 01:56:00,080 There's a lot of questions here surrounding the fire department, 1400 01:55:58,080 --> 01:56:04,800 » but like he said, he could use some more information. 1401 01:56:01,679 --> 01:56:09,199 » That's what this policy states mean that perhaps the information has 1402 01:56:06,560 --> 01:56:12,080 been obtained, but not relayed. because it's not being given to 1403 01:56:10,560 --> 01:56:15,360 individual members. that's being given down their chain of command and so where 1404 01:56:13,840 --> 01:56:19,199 is it a game of telephone that's getting lost and yes let's communicate and 1405 01:56:17,840 --> 01:56:22,719 figure out what helps you do the job better and we will do that it's not 1406 01:56:20,880 --> 01:56:26,080 about that's a process that's not a >> so when I came and got a burn permit I 1407 01:56:24,480 --> 01:56:29,920 walked in I paid my fee got the permit walked out nobody checked what I was 1408 01:56:27,760 --> 01:56:34,400 burning nobody asked me for a picture >> that might have been two people ago who 1409 01:56:31,920 --> 01:56:38,639 were approving it who >> it's changed so it's changed with it and 1410 01:56:36,480 --> 01:56:41,840 that's what I feel the current ordinance doesn't give 1411 01:56:39,920 --> 01:56:45,239 » every person who's in this job should do the same thing. 1412 01:56:46,639 --> 01:56:51,599 » I would make it >> I didn't This isn't on here for adoption 1413 01:56:49,280 --> 01:56:54,159 yet, but I'll have it in August. >> What I like about it is it transcends 1414 01:56:53,040 --> 01:56:56,080 personel. >> Yeah, there's no action item on this, 1415 01:56:55,440 --> 01:57:00,480 but >> So your proposal transcends personnel 1416 01:56:58,400 --> 01:57:03,920 where there can be an individual road. There's at least a waiver for a field 1417 01:57:02,560 --> 01:57:06,320 under your proposed thing, >> right? 1418 01:57:04,480 --> 01:57:09,599 » An existing one, there's a roadblock. >> There shouldn't be one person that just 1419 01:57:07,599 --> 01:57:12,480 says no and that's it. So I I'm 1420 01:57:11,119 --> 01:57:16,639 » not your proposed >> me or the city whoever city manager is 1421 01:57:14,719 --> 01:57:24,199 pass me if they're not comfortable and they have a recourse to get it to our 1422 01:57:18,000 --> 01:57:24,199 council and get the the resident another 1423 01:57:27,679 --> 01:57:34,080 » could you get could it be where it's just you have at least two firefighters 1424 01:57:31,599 --> 01:57:39,520 that say no as well that way there's not just one there is re relay in the whole 1425 01:57:40,400 --> 01:57:45,760 Let me look at it. I This is a side. I mean, this is relates back to the paper 1426 01:57:44,480 --> 01:57:50,560 call. I really want to sit down with this with the fire department and just 1427 01:57:48,960 --> 01:57:53,599 meet. >> I don't want to have to wait. 1428 01:57:51,599 --> 01:57:57,599 » We went to trouble clear grass around it. I missed nothing but went to all of 1429 01:57:55,920 --> 01:58:01,440 our neighbors. They're great with it. They're excited for it. 1430 01:58:00,080 --> 01:58:05,599 » I don't see why you got >> Yeah. 1431 01:58:03,360 --> 01:58:09,920 » Yeah. The pile they had there was 7 foot tall, 15 foot diameter. There's two of 1432 01:58:07,840 --> 01:58:13,280 those, but we made smaller pile. If I need to make smaller piles, I'll do it. 1433 01:58:11,760 --> 01:58:15,440 » Okay. I will call you. >> Okay. 1434 01:58:14,000 --> 01:58:18,880 » And we'll we'll figure out how to get this moving forward so you're not having 1435 01:58:17,199 --> 01:58:22,080 to wait for ordinance change. >> Um 1436 01:58:21,280 --> 01:58:26,119 smile. >> The goal is to help you here. 1437 01:58:26,480 --> 01:58:32,080 » I know. Thank you. >> Thank you for having separation. 1438 01:58:30,400 --> 01:58:35,119 » Okay. So, I'll bring this back as an ordinance. 1439 01:58:34,880 --> 01:58:39,480 Tony, >> you're off the hook. That's the last 1440 01:58:36,239 --> 01:58:39,480 fire item. 1441 01:58:41,040 --> 01:58:48,000 » We'll see you next month, Taylor. >> But that's what 1442 01:58:45,440 --> 01:58:52,080 » All right. C discussion and pos possible action 1443 01:58:49,679 --> 01:58:57,440 regarding ordinance number 26-541 adopting the 2021 International Property 1444 01:58:54,239 --> 01:59:03,760 Maintenance Code IPMC and amending chapter 6 article 2 section 6-23 of the 1445 01:59:00,639 --> 01:59:10,719 city of Richmond code of ordinances. >> Okay, so this one is my um mistake from 1446 01:59:07,360 --> 01:59:15,280 last month with the wrong um portion of the code of ordinances. So, this is now 1447 01:59:13,679 --> 01:59:18,400 relay or referring to the correct part of the code of ordinances. Um, just 1448 01:59:17,119 --> 01:59:22,800 adopting the international property maintenance code, which helps Irene, our 1449 01:59:20,320 --> 01:59:29,840 code enforcement officer, enforce um, it's already referenced in our code. 1450 01:59:24,639 --> 01:59:32,880 It's just not clean in our adopted um, international maintenance code or 1451 01:59:31,199 --> 01:59:38,239 international codes. So, I'd like to add it there. 1452 01:59:35,599 --> 01:59:42,400 I just need a motion to adopt >> a motion. I'll make that motion. 1453 01:59:41,280 --> 01:59:49,679 You want to read this? >> Yeah. I'll make a motion that we uh 1454 01:59:45,280 --> 01:59:54,639 adopt the ordinance number 26-541 uh to adopt the 2021 International 1455 01:59:52,080 --> 01:59:58,719 Property Maintenance Code uh and amending chapter 6 article 2 section 1456 01:59:57,199 --> 02:00:03,280 6-23 of the city of Richmond code of 1457 02:00:00,800 --> 02:00:05,440 Ordinance. >> Second. 1458 02:00:04,080 --> 02:00:09,520 » All in favor? >> I the record reflect. The motion 1459 02:00:07,440 --> 02:00:12,960 carries. D. Discussion and possible action 1460 02:00:11,520 --> 02:00:16,480 regarding the waste connection solid waste collection service agreement 1461 02:00:14,800 --> 02:00:21,520 including automatic renewal issu issuance of request for proposals RFP 1462 02:00:19,280 --> 02:00:25,920 authorizing the city manager to execute a multi-year contract extension. 1463 02:00:23,679 --> 02:00:31,440 » So our contract term waste connection will be our standard terms will be up in 1464 02:00:28,320 --> 02:00:34,960 August. Um it does automatically renew. It doesn't really require any action 1465 02:00:32,960 --> 02:00:40,960 from council, I think, for two years, but we wanted to get council's input on 1466 02:00:38,080 --> 02:00:46,639 possibly extending that contract for a duration of five additional years. Uh we 1467 02:00:44,239 --> 02:00:52,080 had a meeting with Waste Connections and we understand that currently there's no 1468 02:00:49,280 --> 02:00:58,239 plan CPI increase for the remainder of this fiscal year, possibly next fiscal 1469 02:00:54,560 --> 02:01:03,520 year. I will say the staff feels probably one of the better ways to keep 1470 02:01:00,320 --> 02:01:09,760 our rates in check is is to go with the longer term contract. Um 1471 02:01:06,719 --> 02:01:14,880 we don't um I don't I don't think any of going out 1472 02:01:12,080 --> 02:01:17,520 for RFP at this point in time just because we have knowledge that those 1473 02:01:16,159 --> 02:01:22,960 costs will go up through waste connections if it goes out for bid. It's 1474 02:01:19,840 --> 02:01:26,719 just a process of putting the service back out. 1475 02:01:25,119 --> 02:01:30,639 But as of right now, we have the option to let it renew. I think we're 1476 02:01:29,040 --> 02:01:37,320 interested in trying to extend that contract term if uh council should do 1477 02:01:34,320 --> 02:01:37,320 so. 1478 02:01:39,760 --> 02:01:44,880 » This all renew for one year. >> I think we have two one year extensions. 1479 02:01:43,119 --> 02:01:48,639 » I think we have two one-year extensions >> at the same rate. 1480 02:01:46,400 --> 02:01:52,400 » Yes. CPI increase. >> Yeah. might see a chance for CPI. 1481 02:01:50,159 --> 02:01:57,599 » They do have that right to request it. >> I think it's up to 1482 02:01:54,880 --> 02:02:03,440 6%. >> But William had requested that we look 1483 02:02:00,719 --> 02:02:08,080 at extending into a longer agreement that would 1484 02:02:05,280 --> 02:02:13,199 um help him keep us at our current rate or as close to without 1485 02:02:11,360 --> 02:02:17,280 because we go out for bid. We look at getting the current rates that are being 1486 02:02:14,560 --> 02:02:19,840 given out. In our last RFP for this, I think we had two 1487 02:02:18,960 --> 02:02:26,880 respondents >> which one was waste connections and the 1488 02:02:23,599 --> 02:02:30,880 the other did not even they were weren't they? 1489 02:02:27,520 --> 02:02:35,360 » Well, the proposal wasn't wasn't um it did not represent what we requested of 1490 02:02:32,639 --> 02:02:39,599 them. Standard trash pickup recycling. >> We wanted to maintain the two a week and 1491 02:02:37,280 --> 02:02:42,000 they would go to once a week or not the two a week um 1492 02:02:40,800 --> 02:02:44,960 » some hybrid thing. >> Yeah. pay one another. 1493 02:02:43,360 --> 02:02:50,560 » Is there a clause in there if we did a 5year agreement with them that we're 1494 02:02:47,520 --> 02:02:55,119 municipality funded 12 months at a time which don't have money for next year? 1495 02:02:52,800 --> 02:03:00,199 Like if we were never funded that we wouldn't be held accountable for those 1496 02:02:56,800 --> 02:03:00,199 remaining years. 1497 02:03:00,480 --> 02:03:04,880 » There's probably something built into that already since we're in 1498 02:03:03,599 --> 02:03:07,760 » I assume there is but >> but I will double check. 1499 02:03:05,920 --> 02:03:10,719 » They're they're because in theory they come back and be like, "Hey, you owe us 1500 02:03:08,880 --> 02:03:16,400 for another four years." like we went back 1501 02:03:12,719 --> 02:03:20,080 » there should be a clause in there that >> we can look 1502 02:03:18,560 --> 02:03:23,679 » I just feel like I would say >> we've gone through periods of where 1503 02:03:21,440 --> 02:03:27,599 we've had five resident complaints on waste connections and I feel like 1504 02:03:24,880 --> 02:03:32,639 they've met with us and they've met us where we needed them and they have come 1505 02:03:30,000 --> 02:03:36,880 I think they've rose to the occasion of need William is extremely responsive if 1506 02:03:35,119 --> 02:03:41,199 a resident is missed we call they are picked up by the end of the day Um, as a 1507 02:03:39,760 --> 02:03:47,199 staff, we are very happy with the service we're receiving. Um, 1508 02:03:45,119 --> 02:03:50,800 and I I y'all are the y'all are the customers and y'all are the residents, 1509 02:03:48,239 --> 02:03:55,280 so you might have another opinion, but um, from our end, we're impressed with 1510 02:03:53,679 --> 02:03:58,159 how with the turnaround. I felt like we were 1511 02:03:56,400 --> 02:04:01,840 » looking for a change at one point, that's all. 1512 02:03:58,960 --> 02:04:05,360 » And I believe if we can execute a uh a multi-year extension on this contract, 1513 02:04:03,920 --> 02:04:10,639 you know, once again, our rate's going to be much lower than it would be if we 1514 02:04:07,040 --> 02:04:12,719 had to go year. Yeah. Year to year or without put out our RP. You don't want 1515 02:04:11,920 --> 02:04:17,280 to do that. >> Well, at some point in time and if we 1516 02:04:14,400 --> 02:04:21,440 renew this year and next year, uh the contract terms require us to to go out 1517 02:04:20,239 --> 02:04:25,360 for. >> So, at that time, you're going to feel 1518 02:04:24,000 --> 02:04:30,000 you're going to bite the bullet, >> right? I haven't seen anything. 1519 02:04:29,199 --> 02:04:34,560 » No. >> No, I don't either. which is, you know, 1520 02:04:32,159 --> 02:04:44,159 nobody's going to like to make authorize the city manager to execute multi-year 1521 02:04:39,840 --> 02:04:51,280 uh extract extension waste. Second, all in favor? 1522 02:04:47,760 --> 02:04:55,760 » Okay, let the record. Motion cars. Okay. 1523 02:04:53,119 --> 02:05:00,239 » Okay. Moving on to E. Discussion and possible action regarding resolution 1524 02:04:57,280 --> 02:05:03,679 number 26-R7. Authorizing the submission of an 1525 02:05:01,840 --> 02:05:07,119 application to the Texas Water Development Board for funding assistance 1526 02:05:05,360 --> 02:05:13,280 for an elevated water storage tower project approving TWWDB forms 0201, 1527 02:05:11,679 --> 02:05:18,000 0201A, and 0201B 1528 02:05:15,520 --> 02:05:21,360 authorizing uh execution of the required application documents. 1529 02:05:19,840 --> 02:05:26,639 » Council, this is really more of a housekeeping issue. Um these are 1530 02:05:24,000 --> 02:05:30,880 documents we have to uh that are required by Texas Water Development 1531 02:05:28,880 --> 02:05:38,480 Board to proceed with this application for grant funding. Um it is just a uh 1532 02:05:35,599 --> 02:05:46,400 it's it's an application file resolution and affidavit and also designating a 1533 02:05:42,880 --> 02:05:51,920 a signatory which I' I've named myself that is to just handle any other 1534 02:05:49,280 --> 02:05:56,639 documents uh during the application process 1535 02:05:53,440 --> 02:06:03,280 and and pass that point. Uh the only things that you guys did not 1536 02:05:58,719 --> 02:06:07,280 see within your um agenda packets were not to exceed 1537 02:06:05,199 --> 02:06:15,760 uh which were required on the document uh one of the documents and that is 1538 02:06:09,599 --> 02:06:18,960 going to be a $4.4 million price tag. >> So that should be 100% funded if we if 1539 02:06:18,239 --> 02:06:21,760 we get that. >> You can tell that 1540 02:06:20,320 --> 02:06:25,679 » Sure. Well, it's it's one of the uh it's one 1541 02:06:24,320 --> 02:06:27,760 of the projects we've been talking about. 1542 02:06:26,000 --> 02:06:31,360 » What's the timeline associated with the application process? 1543 02:06:29,040 --> 02:06:34,960 » So, it has to be submitted uh the application has to be submitted by the 1544 02:06:32,800 --> 02:06:39,840 end of July. >> And awarding or expecting of award or 1545 02:06:38,639 --> 02:06:42,800 acception of application. >> I was understanding we were going to 1546 02:06:41,199 --> 02:06:46,560 have directions sometime around the end of August or by the end of August and 1547 02:06:46,000 --> 02:06:49,840 September >> the grant is awarded or whatever. 1548 02:06:48,079 --> 02:06:54,400 » Yeah. or whether or not we move to the second phase of, you know, approval, 1549 02:06:52,079 --> 02:06:58,960 what have you. >> If we're just water, 1550 02:06:56,880 --> 02:07:02,159 » as of right now, the property that we own that can hold the water tower is 1551 02:07:00,719 --> 02:07:08,000 going to be at the current Northwater plant 1552 02:07:03,840 --> 02:07:14,480 at Oakwood Shores. Um, we don't anticipate having acquire any property 1553 02:07:10,560 --> 02:07:18,560 for it. Um, we maintain the tank that we got there, 1554 02:07:16,239 --> 02:07:21,440 too. Sir, >> are we going to maintain the the new 1555 02:07:20,079 --> 02:07:23,599 tank there also? >> Yes. 1556 02:07:22,079 --> 02:07:26,560 » So, we'll have both. >> Yes. 1557 02:07:24,079 --> 02:07:29,520 » What would be the difference? Elevated and 1558 02:07:28,159 --> 02:07:33,679 » storage. >> That's the difference. 1559 02:07:31,760 --> 02:07:38,480 » Yeah. Elevated is going to produce pressure and elevated storage is 1560 02:07:36,800 --> 02:07:44,400 » so we're going to increase each for that. Well, that's a 1561 02:07:41,199 --> 02:07:49,760 » that's part of your impact fee revenue that pays for 1562 02:07:46,960 --> 02:07:53,760 expansion such as that if we have to fund it, 1563 02:07:52,079 --> 02:07:58,079 » which is why we're trying desperately to get this funding. 1564 02:07:56,239 --> 02:08:03,599 » Don't have the same problem they got now where even though they've got the work 1565 02:08:00,639 --> 02:08:06,400 next to them that the people downstream of them rather than them actually get to 1566 02:08:04,960 --> 02:08:10,079 work pressure because that's what I've heard. I think it's the complaints out 1567 02:08:07,760 --> 02:08:12,480 in the area right now. Yeah, it's it's >> they got water out there, they don't 1568 02:08:11,520 --> 02:08:15,920 have pressure. >> Yeah, it's it's a it's a little deeper 1569 02:08:14,079 --> 02:08:20,159 than that and even distribution of pressure, it's a little bit more complex 1570 02:08:17,599 --> 02:08:24,960 of a problem, but uh it would definitely help the the situation uh for those 1571 02:08:22,880 --> 02:08:29,840 residents out there that have long service lines that see a lot of friction 1572 02:08:26,880 --> 02:08:34,320 loss. Uh but also the hydraulic modeling shows it's a good place to go to serve 1573 02:08:31,280 --> 02:08:40,159 the entire city, not just over. And >> this has been identified in our master 1574 02:08:36,000 --> 02:08:40,159 plan as a high priority project. 1575 02:08:42,639 --> 02:08:50,079 Yeah. I mean, I'll make a motion to read 1576 02:08:47,679 --> 02:08:54,480 » that on the TV if you'd like. Approve the resolution. Approved resolution 1577 02:08:51,920 --> 02:08:57,440 number 26-R7 authorizing the submission of 1578 02:08:55,840 --> 02:09:01,360 application to the Texas Water Development Board for funding assistance 1579 02:08:59,280 --> 02:09:09,520 for an elevated water storage tower project approving TWWB forms 0201 0201 1580 02:09:06,719 --> 02:09:12,079 alpha and Bravo and authorizing execution of required application 1581 02:09:11,040 --> 02:09:14,320 documents. >> Second. 1582 02:09:12,960 --> 02:09:20,119 » Are all in favor? >> I let the record reflect. The motion 1583 02:09:17,119 --> 02:09:20,119 carries. 1584 02:09:20,239 --> 02:09:26,560 I think I got to get a couple of signatures. 1585 02:09:25,040 --> 02:09:31,599 » Yeah. Let me before y'all get out of here. Make sure. 1586 02:09:29,440 --> 02:09:35,760 » Okay. We're going to move on to F. Consider and take possible action on 1587 02:09:33,119 --> 02:09:40,239 approving the reverse wire draw down author authorization of HRMP and 1588 02:09:38,400 --> 02:09:45,040 authorizing the city manager to execute all necessary documents required to 1589 02:09:42,400 --> 02:09:49,679 establish the service. meeting. 1590 02:09:47,040 --> 02:09:56,880 Um, as you know, we're transitioning from in-house payroll to um, HR&P. Um, 1591 02:09:54,560 --> 02:10:02,960 we'll do our payroll and our our HR services. Um, the way it will work is 1592 02:10:00,159 --> 02:10:08,560 they will prepare our paychecks, pay direct deposits, 1593 02:10:04,800 --> 02:10:12,400 and um, so they will send a file to us to approve payroll, approve the amount, 1594 02:10:11,040 --> 02:10:17,360 prove everything that's put into it. Once we approve it, they need to be able 1595 02:10:14,719 --> 02:10:22,079 to pull that money out of our account. So, we aren't sent right now. We send 1596 02:10:19,840 --> 02:10:25,760 something to the bank that says, "Send this money to each of our employees 1597 02:10:23,599 --> 02:10:31,119 accounts." They're going to do that side on them, but we need to pay them back. 1598 02:10:27,840 --> 02:10:37,840 So, they will go in and pull out it'll be the net or the it'll be the amount of 1599 02:10:34,320 --> 02:10:40,880 the payroll deposits, the amount of the because they're also going to pay our 1600 02:10:39,040 --> 02:10:47,360 benefits for us, our health insurance and those things. the amount of that and 1601 02:10:44,239 --> 02:10:51,599 their fee. So, um we just have to have the bank has to have this authorization 1602 02:10:49,520 --> 02:10:58,239 so that they can say yes, this company can pull out money from your account. I 1603 02:10:54,880 --> 02:11:05,440 set a limit on the form so that they can't go in and clean us out. Um the li 1604 02:11:01,360 --> 02:11:11,679 right now I calculated a payroll um would be about 90,000. I put the limit I 1605 02:11:08,079 --> 02:11:16,079 think at 150 just because with growth I don't want to have to bring it back to 1606 02:11:12,719 --> 02:11:22,159 council every couple years. So, um that should be adequate um for quite some 1607 02:11:19,040 --> 02:11:27,639 time. Um so, it's just kind of a housekeeping thing so that they can do 1608 02:11:23,599 --> 02:11:27,639 what we're hiring them to do. 1609 02:11:36,239 --> 02:11:43,760 I'll make a motion that we authorize the city manager to execute all necessary 1610 02:11:40,400 --> 02:11:52,520 documents required to establish the service which is the reverse wire draw 1611 02:11:48,239 --> 02:11:52,520 authorization for HRP 1612 02:11:52,960 --> 02:11:56,960 second. Okay. 1613 02:11:55,920 --> 02:12:01,840 » All in favor? >> I. 1614 02:11:57,920 --> 02:12:04,880 » Okay. Motion carries. Vote on G. discussion and direction 1615 02:12:03,440 --> 02:12:10,800 regarding proposed amendments to the city's fee schedule. 1616 02:12:07,280 --> 02:12:16,400 » Um, so Trish completed her review of our fee schedule and she's provided um kind 1617 02:12:14,480 --> 02:12:21,119 of just a breakdown of each fee and where why it's there and what it comes 1618 02:12:18,000 --> 02:12:27,280 from. Um staff does not have a recommendation on what to do. We think 1619 02:12:22,719 --> 02:12:32,880 that what we have recommended in their um is what we need. There's a there's a 1620 02:12:30,239 --> 02:12:39,920 couple in there that we don't often charge um or that are strictly 1621 02:12:36,239 --> 02:12:44,800 associated to ordinance that we may not use very often, but it's there for when 1622 02:12:42,000 --> 02:12:50,639 we do need it. So, Trish can go through with her. 1623 02:12:46,239 --> 02:12:58,800 » So, um I went through every line on here and where I could site um ordinance I 1624 02:12:54,480 --> 02:13:04,800 did. Um, so that's that column sec whatever. Um, we can't when I first went 1625 02:13:03,599 --> 02:13:07,280 through here I'm like, "Oh, we don't use this. Let's get rid of it." Well, we 1626 02:13:06,079 --> 02:13:12,159 can't get rid of them because they're an ordinance and maybe someday things will 1627 02:13:10,639 --> 02:13:18,719 change in Richwood and we will need that. Um, 1628 02:13:14,560 --> 02:13:24,079 but we can um the ordinance always reads uh to pay the fee permit fee as per the 1629 02:13:21,679 --> 02:13:30,960 fee schedule. So we can change fees, we can eliminate fees. Um 1630 02:13:27,599 --> 02:13:38,000 one thing when you eliminate fees is bless you, you eliminate revenue. 1631 02:13:34,800 --> 02:13:46,480 Um which fixes or changes that bottom line. Um, I am a strong proponent in 1632 02:13:42,480 --> 02:13:53,040 trying to get revenue from the people that are causing the cost or causing the 1633 02:13:49,280 --> 02:14:01,599 need um versus everybody in the city sharing the bill for everything. Um, 1634 02:13:56,800 --> 02:14:07,840 some of these the fees are um kind of a to keep them in the straight narrow I 1635 02:14:04,400 --> 02:14:16,320 guess you could say. Um but anyway, so I I've put um some notes to the side. Um 1636 02:14:13,280 --> 02:14:22,639 you know, if we never use it, um but again, I mean, I have no idea what a 1637 02:14:18,639 --> 02:14:28,639 seismic survey permit is. Um and we could get rid of that, but maybe someday 1638 02:14:25,119 --> 02:14:33,520 we would need it. So, you know, um I've also highlighted 1639 02:14:30,560 --> 02:14:40,960 my copy is black and white, but one color is work that we pay will dam to 1640 02:14:38,480 --> 02:14:45,360 do. Um and I have the colors up at the top of 1641 02:14:43,280 --> 02:14:46,960 the first page. >> Huh? 1642 02:14:46,000 --> 02:14:52,960 » The yellow ones. >> Okay. Um so, those are ones that we have 1643 02:14:49,440 --> 02:14:57,599 a cost associated with direct cost. Um the other ones are done by strand. I 1644 02:14:55,840 --> 02:15:05,599 think they were blue. >> Um, so again, we would have direct cost, 1645 02:15:02,000 --> 02:15:11,440 but they all have costs. There's permit processing time, you know, staff time, 1646 02:15:09,119 --> 02:15:18,159 um, if we have inspections or or whatever. So, I just wanted to give you 1647 02:15:14,560 --> 02:15:22,000 all more information. Um, and 1648 02:15:20,480 --> 02:15:28,239 you know, we're going to bring the fee schedule back next month with the 1649 02:15:24,880 --> 02:15:35,679 revised rates for utilities. So, if there's anything on here um that you 1650 02:15:32,320 --> 02:15:42,079 want us to change, if there's any that really bother you that we charge for 1651 02:15:37,840 --> 02:15:46,639 that we shouldn't, um, we're open to to hear your your 1652 02:15:44,880 --> 02:15:54,239 discussion. One thing I can recommend for the uh for citizens to help you out 1653 02:15:49,440 --> 02:15:58,960 with you find out a way to that's five pages of really small. We find a way to 1654 02:15:57,440 --> 02:16:02,480 stretch that out so we can print it out and actually look at it. I think the 1655 02:16:00,159 --> 02:16:04,880 citizens will never get that. 1656 02:16:02,639 --> 02:16:09,119 » You want the font size change, Mr. Page? What you're saying? 1657 02:16:06,960 --> 02:16:13,239 » I need I need the old man who still with read glasses still read. 1658 02:16:13,280 --> 02:16:19,679 » All right. So, you know, this is um a lot of 1659 02:16:18,400 --> 02:16:25,360 different things on here. I don't want to go line by line with y'all. Um that 1660 02:16:22,400 --> 02:16:31,199 would keep us here all night. But I know that uh the previous council had some 1661 02:16:27,599 --> 02:16:36,080 concerns about some of them um and about charging people for you, you know, what 1662 02:16:33,760 --> 02:16:42,559 they do on their property. We want to maintain a safe city. We want 1663 02:16:38,880 --> 02:16:50,319 to maintain um that people are doing repairs correctly. that they're doing, 1664 02:16:46,160 --> 02:17:01,040 you know, things correctly. Um, so we want to be sure we cover that. Um, 1665 02:16:57,120 --> 02:17:08,000 but I'm I'm here to to hear whatever you guys have to say on any of it. 1666 02:17:06,319 --> 02:17:13,439 You know, one of the ones that jumps out, we pick we charge $5 per garage 1667 02:17:10,319 --> 02:17:18,479 sale permit. that $5 doesn't make us a break us. Um and I and as I talked with 1668 02:17:16,800 --> 02:17:22,800 Laura, it's like why do we even charge that? Because 1669 02:17:20,479 --> 02:17:27,599 um they're on the weekend, we don't have code enforcement on the weekend. Why 1670 02:17:25,040 --> 02:17:35,920 even have it? But that keeps people from running a store in their garage. Um you 1671 02:17:32,960 --> 02:17:42,240 know, it gives us some recourse if people start operating businesses, say 1672 02:17:38,399 --> 02:17:48,240 in their garage. Um so So sometimes you have to think beyond what your first 1673 02:17:45,040 --> 02:17:53,439 thought is. Um the itinerant merchant application fee that's the solicitors. 1674 02:17:51,760 --> 02:17:57,280 I had to look that up because I didn't know what that meant. 1675 02:17:55,200 --> 02:18:00,160 » Um so um 1676 02:17:58,800 --> 02:18:04,000 » probably make that a little more. >> I say we do incur cost on that because 1677 02:18:01,760 --> 02:18:11,760 we run back. >> Yeah. So, um, 1678 02:18:08,000 --> 02:18:18,160 we are open. Um, but if there's anything that stands out to you that you have 1679 02:18:14,240 --> 02:18:22,479 questions on or that you would like to see changed, I'd like to hear it before 1680 02:18:20,880 --> 02:18:26,800 we bring the fee schedule back next month. 1681 02:18:24,240 --> 02:18:30,479 » We just end through the uh portal 1682 02:18:29,200 --> 02:18:33,120 portal. >> What do you mean on that? 1683 02:18:31,679 --> 02:18:35,280 » Any changes you want to see? Yeah, if there's any that I might recommend that 1684 02:18:34,880 --> 02:18:37,599 hey, >> you can reach out to your council 1685 02:18:36,240 --> 02:18:40,679 members. That's who would recommend it to us. 1686 02:18:46,160 --> 02:18:52,559 » So, on that and then um you have some time to get it back to us before we drop 1687 02:18:50,559 --> 02:18:57,359 the next ordinance. It can be up until the agenda deadline. 1688 02:18:55,439 --> 02:19:00,080 » All right. Any questions? 1689 02:18:59,359 --> 02:19:03,280 » I hope I'm done. >> How are your legs feeling? do that. 1690 02:19:01,439 --> 02:19:07,920 » My legs were numb. >> I just didn't we didn't find anything 1691 02:19:05,920 --> 02:19:10,719 groundbreaking in our review. We had just promised y'all a review and that we 1692 02:19:09,519 --> 02:19:15,160 bring this back. And so I wanted to make sure we did it before we got too far 1693 02:19:12,160 --> 02:19:15,160 ahead. 1694 02:19:19,760 --> 02:19:31,160 » Okay. Nothing was removed. Time is now 8:20 and council is going to 1695 02:19:25,840 --> 02:19:31,160 adjourn for executive sessions. 1696 02:19:34,240 --> 02:19:37,240 solicitation. 1697 02:33:20,080 --> 02:33:24,439 He came out smiling for once. 1698 02:33:25,439 --> 02:33:28,439 » Okay. 1699 02:33:31,200 --> 02:33:38,040 » Okay. 35 and council is back. 1700 02:33:39,520 --> 02:33:42,520 » Um, 1701 02:33:45,359 --> 02:33:54,640 » yes, the action is okay. Yes, sir. I'd like to make a 1702 02:33:51,120 --> 02:34:03,920 motion we authorize uh the city manager to execute a legal service agreement uh 1703 02:34:01,520 --> 02:34:10,359 with uh the city attorney including proposed revisions to the contracted 1704 02:34:06,479 --> 02:34:10,359 hourly billing rates. 1705 02:34:11,600 --> 02:34:18,319 » All in favor? >> I motion carries. 1706 02:34:16,800 --> 02:34:24,640 Okay. Next move on the capital improvements project update. 1707 02:34:21,600 --> 02:34:29,040 » Oh yeah, no grading. I have the copy. Just just want to update everybody. The 1708 02:34:26,479 --> 02:34:33,280 risk residency assessment is working on is the updation that are complete. 1709 02:34:31,359 --> 02:34:39,920 They're going to now begin the emergency response plan. Council remember this is 1710 02:34:36,880 --> 02:34:47,280 a this is a EPA item. It's a matter of compliance. Uh so they'll finish that up 1711 02:34:44,080 --> 02:34:52,080 probably before end of August. uh Texas wire development board the application 1712 02:34:49,359 --> 02:34:54,880 this is our final portion that we need to do that to get the application 1713 02:34:53,359 --> 02:34:59,200 together I believe everything has to be submitted to Texas development board by 1714 02:34:56,800 --> 02:35:04,120 the end of July and then we'll we'll see where we're at that's all I got 1715 02:35:06,000 --> 02:35:13,439 » I was expecting five more minutes next up is city manager report 1716 02:35:11,520 --> 02:35:17,439 » um I'll make it quicker than I probably planned but um just thanks to council 1717 02:35:15,680 --> 02:35:21,600 for the budget workshop and the advice given. Thanks to staff, public works, 1718 02:35:20,240 --> 02:35:24,399 police department, fire department for their whole American All-American night, 1719 02:35:23,040 --> 02:35:28,160 the golf cart parade. I think it was a great success. The residents the golf 1720 02:35:26,560 --> 02:35:32,880 cart parade, I think we're going to try again. That was a pretty cool 1721 02:35:29,840 --> 02:35:36,720 experience. Um, we didn't get to get too much into the paper call situation, but 1722 02:35:35,200 --> 02:35:39,520 I do feel like we're going to be moving in a positive direction with fire 1723 02:35:38,080 --> 02:35:46,640 department partnership. I want to meet with them and um get some of their ideas 1724 02:35:42,240 --> 02:35:51,600 on how we can continue this um program or what they need, what meets their 1725 02:35:48,160 --> 02:35:56,080 needs. The textile recycling bins um they're going to be removed next week 1726 02:35:52,880 --> 02:36:00,560 due to continued misuse in litter. Um but we do look forward to partnering 1727 02:35:57,840 --> 02:36:05,600 with PRB for future initiatives. Um, this one we tried to give our best shot, 1728 02:36:02,479 --> 02:36:10,479 but it ended up becoming more of a um, added burden to the public works already 1729 02:36:07,920 --> 02:36:13,359 burdened workload. Um, solicitor enforcement. I want to thank thank 1730 02:36:11,840 --> 02:36:17,200 Jeremy and the police department. They have been actively addressing complaints 1731 02:36:15,439 --> 02:36:20,319 as they come in. They were literally chasing solicitors down the other night 1732 02:36:18,960 --> 02:36:24,640 when I was >> and they're coming to get permits now. 1733 02:36:21,920 --> 02:36:28,479 » Calling updates. They are seen that there was a group of them. 1734 02:36:26,240 --> 02:36:34,479 » Um, we're working on it. We're trying. It's it's a summer pain every year. We 1735 02:36:31,840 --> 02:36:38,720 try to gain compliance. Um I know Mr. Paige brought this up in his comment, 1736 02:36:36,000 --> 02:36:44,399 but scooter safety today in staff. Um Chief Richardson stated that he would 1737 02:36:40,960 --> 02:36:48,640 look into what other cities are doing um to maybe try to gain some compliance and 1738 02:36:46,399 --> 02:36:52,640 safety. State law kind of changed at the beginning of this year regarding 1739 02:36:49,920 --> 02:36:57,840 scooters and ebikes and how they can operate on certain streets. We're going 1740 02:36:55,760 --> 02:37:02,000 to look at what we can do to refine that and make it safer for our our kids and 1741 02:37:00,399 --> 02:37:06,399 our residents. >> That's all I got. 1742 02:37:04,000 --> 02:37:09,760 » Thank you very much. Move on to council members and of course 1743 02:37:08,560 --> 02:37:13,040 council member Ry, do you have anything you wish to add? 1744 02:37:10,720 --> 02:37:20,080 » Yeah, the American night out. I really enjoyed going over there. It was fun. A 1745 02:37:15,600 --> 02:37:23,760 lot of lot of interface over there and uh beautifification thing. and I went to 1746 02:37:22,240 --> 02:37:27,760 the sign playing over there and had fun with 1747 02:37:26,240 --> 02:37:31,520 it. Good times. 1748 02:37:29,520 --> 02:37:34,560 » Thank you for doing that, >> Council Member Johnson. 1749 02:37:32,960 --> 02:37:37,920 » Yeah, I just appreciate all the support for that. I'm sorry I wasn't able to 1750 02:37:36,080 --> 02:37:44,680 make it that night and then uh appreciate Mr. Dwayne coming being part 1751 02:37:40,560 --> 02:37:44,680 of council. Thank you. 1752 02:37:45,120 --> 02:37:52,240 » Done. You have anything you wish to add? >> One, thanks for having me. thanks for uh 1753 02:37:49,040 --> 02:37:55,200 bringing me in the fold and um I try not to ask so many questions going going 1754 02:37:54,160 --> 02:37:59,760 forward. >> Um please do. But 1755 02:37:57,840 --> 02:38:07,920 » no, I guess the only food for thought I would ask is as we consider paytoplay or 1756 02:38:04,240 --> 02:38:12,319 pay for a call or a volunteer stipen that we also have something called KRBs 1757 02:38:10,479 --> 02:38:17,600 that are volunteers. What do we open ourselves up for or why not provide them 1758 02:38:14,640 --> 02:38:21,520 a stipen? same consideration if we're going to give a a firefighter. 1759 02:38:19,920 --> 02:38:24,720 » Um, >> that's all volunteer. 1760 02:38:22,560 --> 02:38:30,240 » It's all volunteer. What's good for one should be good for all this group of 1761 02:38:28,319 --> 02:38:35,520 » Thank you, sir. Cure. >> Uh, yes sir. Thank you, Mr. Mayor. I 1762 02:38:31,920 --> 02:38:40,080 want to start off by thanking Mr. Miss Fisher for their presentations they 1763 02:38:38,000 --> 02:38:44,960 presented. A lot of work went into that. And I would also like to echo the 1764 02:38:41,680 --> 02:38:50,800 welcome for member uh Councilman Dunn for joining our virtual council. It's my 1765 02:38:46,800 --> 02:38:56,640 belief that he will be a asset to our council. And I think we need to 1766 02:38:53,359 --> 02:39:02,160 recognize our sad name Garcia for being selected for the 2027 Texas Women's 1767 02:39:00,000 --> 02:39:07,600 Leadership Institute. Not only was she selected, uh, she was one out of 20 in 1768 02:39:05,760 --> 02:39:15,000 the entire state of Texas, but she was also awarded a full tuition scholarship. 1769 02:39:11,359 --> 02:39:15,000 This was just recently. 1770 02:39:20,080 --> 02:39:27,520 » I've always admired Miss Garcia's work ethic and commitment to our community. 1771 02:39:24,960 --> 02:39:32,960 I've seen the tireless hours she has committed to Richwood. All the while 1772 02:39:29,680 --> 02:39:38,479 pursuing a master's degree in uh public administration. 1773 02:39:34,479 --> 02:39:45,439 Since taking office uh of city manager, there's been I've noticed a a serious 1774 02:39:41,920 --> 02:39:50,319 reduction in turmoil uh dissension and conflict within the ranks. 1775 02:39:47,840 --> 02:39:54,399 And I also want to mention as Laura Tiner for accepting the promotion to 1776 02:39:52,319 --> 02:39:59,439 city secretary in her brief time in this position. I expected uh the 1777 02:39:57,520 --> 02:40:04,000 responsibility work and duties to overwhelm her. Uh I've just wanted to 1778 02:40:02,240 --> 02:40:08,160 express my appreciation for all the work she does and let her know that does not 1779 02:40:05,760 --> 02:40:11,840 go unnoticed. And as we move forward, I encourage our 1780 02:40:10,160 --> 02:40:16,240 citizens to attend more council meetings. Each meeting begins with a 1781 02:40:13,840 --> 02:40:20,880 public comment section where anyone can sign up and receive three minutes to 1782 02:40:18,080 --> 02:40:25,760 share concerns, views, or complaints. We want to hear from you so we can consider 1783 02:40:23,280 --> 02:40:29,840 your input before casting our votes. Without your comments, we must rely on 1784 02:40:27,600 --> 02:40:36,680 our best judgment and vote as we believe you want us to. Thank 1785 02:40:33,359 --> 02:40:36,680 you, sir. 1786 02:40:37,359 --> 02:40:45,439 Okay. I'd like to add um welcome award, Mr. done. 1787 02:40:42,319 --> 02:40:49,920 » You should foremost. Secondly, huge shout out for your achievement. 1788 02:40:48,080 --> 02:40:52,880 » You keep doing what you do for the city. I don't know how we're not number one in 1789 02:40:51,920 --> 02:40:56,319 the state of Texas, >> right? 1790 02:40:54,080 --> 02:40:59,680 » Laura, congratulations on yours. You've helped me tremendously in the first few 1791 02:40:57,920 --> 02:41:03,280 weeks. I appreciate that. >> That's nice. That's Laura. 1792 02:41:01,840 --> 02:41:07,920 » Life feels weird with her being over here, but have to get used to it. I'd 1793 02:41:06,240 --> 02:41:13,920 like to congratulate my wife for achieving uh leaders under 40. Um, the 1794 02:41:11,359 --> 02:41:19,760 facts nominated her and she's now Pulk's new head uh principal over there. 1795 02:41:17,520 --> 02:41:23,600 Um, I also want to tell everybody, 1796 02:41:21,439 --> 02:41:27,439 especially Cliff Crew, stay hydrated because by 8 a.m. I feel like I'm 1797 02:41:25,680 --> 02:41:33,200 swimming. I know you guys have got to be feeling the same way. And that's just 1798 02:41:29,920 --> 02:41:39,040 from being outside. Thank you to all the staff, all the 1799 02:41:35,920 --> 02:41:43,920 staff for being where we are. I'm glad you came back. I'm glad everybody has 1800 02:41:41,680 --> 02:41:50,640 stepped up. So hopefully we can get you what you need to be successful. 1801 02:41:47,280 --> 02:41:53,920 Um, last but not least, I I want people to keep Senator Lindsey Graham's family 1802 02:41:52,640 --> 02:41:57,840 in their thoughts. >> He was a great man. He just recently 1803 02:41:56,240 --> 02:42:03,280 passed away and he did a lot for our country. So just keep them in your 1804 02:42:00,080 --> 02:42:08,640 thoughts. That's all I have. You have any community interest? 1805 02:42:05,680 --> 02:42:13,600 » Um, yes. We will call for uh boards and commissions. We have some um open 1806 02:42:10,960 --> 02:42:18,960 vacancies for CCPD and for charter review committee. Um and 1807 02:42:16,720 --> 02:42:24,000 then I'm trying to encourage residents even as they come in and call um for 1808 02:42:22,080 --> 02:42:27,680 example for yard of the month. It was a resident that's been here for a lengthy 1809 02:42:25,600 --> 02:42:32,720 period of time. We did not have even just a phone number on him. Um and with 1810 02:42:30,800 --> 02:42:38,080 it being just barely the start of hurricane season, um just go on to the 1811 02:42:35,359 --> 02:42:43,040 city web page, city of Richwood. app up at the top. It's just notify me. Um 1812 02:42:40,560 --> 02:42:47,920 update your contact information, phone number, email. Um that way that we can 1813 02:42:45,760 --> 02:42:53,200 reach you and that you get notifications when we need to send things out to 1814 02:42:49,600 --> 02:42:56,600 residents. Um so I just encourage all uh to do that. 1815 02:43:00,160 --> 02:43:08,720 » Okay. Future agenda items is uh we move on to next meeting. We'll have fees fire 1816 02:43:07,680 --> 02:43:13,520 connection >> connections will be there and I'll bring 1817 02:43:10,240 --> 02:43:18,160 the ordinance for burns. >> We have we have our list. 1818 02:43:16,160 --> 02:43:25,000 » Check it twice. >> Okay. With no other items discussed, the 1819 02:43:21,359 --> 02:43:25,000 time is now 8:44. 1820 02:43:25,520 --> 02:43:30,520 Thank you everyone. I figured you might