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All right, we are coming to order for our October 7th regular council meeting, and

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as always, we're starting to pledge allegiance. All right, please, and Mary Anne,

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will you please lead us? I pledge allegiance to the fight of the United States of

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America and to the Republic for which it stands, my nation under God, indivisible

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with liberty and justice for all.

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All right.

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Roll call. We have Councilperson James, Vice Mayor Pacheco, Councilperson Graham,

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Councilperson Caseman, and myself, the mayor. All 5 of us present and accounted for.

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Uh, we have 1 vacancy and is Jim participating remotely? Is he dialed in? Right there,

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yeah. Jim, can you hear us?

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Jim, can you hear us? I can

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All right. Welcome to the meeting. Yes, I got. All right.

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Um, So, uh, that, that does it for the roll call. We do have a quorum, um, action

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item, um, we have, uh, an applicant for our vacancy from Sean Lloyd's resignation,

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and, uh, I believe Trey is here tonight. Yes, and, and, and he is, I can tell he's

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just raring to get. So, uh, is there a motion? Yeah, I move that the Round Hill Town

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Council appoint Trey Worth to fill the unexpired term of Councilmember Sean Lloyd.

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A special election is scheduled for November 2, 2027. Have to put that that far away.

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After which the newly elected town council members will qualify for the office.

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Is there a second? Is it really not until 2027? Yes, that's the next general election.

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You just missed the deadline to get into this 10, OK. All right. So that was moved

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by um uh Councilperson Graham and seconded by Vice Mayor Pacheco. The motion is to

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appoint Trey Worth to the unexpired term of Sean Lloyd. Is there any discussions?

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All right, this is a voice code. Paula James, I, Isaac Pacheco, I, Mary and Graham,

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I, Beth Caseman, I. Jim, how do you vote?

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I

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Uh, Jim Walker, I, sorry, I didn't know that I could vote on, on live.

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You can vote. All right then, uh, unanimously and Trey Worth is hereby appointed.

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I'd like to invite you to come up to the table just getting the rest of the meeting.

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You won't be able to vote for the remainder of the meeting because you haven't yet

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been sworn. We have his son. Um, oh, the caucus is next.

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I have to do that first, right, before you, Mr. May, I'm on your time. You do that

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whenever you want. No, no, we'll, we'll let him participate. So let's go ahead with

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the oath ceremony, OK.

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It's really interesting because he's my, my neighbor that is so I I would get we

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share a driveway. You might be hard on me. Are you tough on me? No, no, not at all.

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There's no words that I don't know how to read, right? No, no. All you have to do

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is repeat after me. Let's see. So we've got 3 copies of the oath, one for the town

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clerk, one for Trey, and one for myself to take back. But before we do that, Say

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a few words. Uh, Mr. Mayor, town council members, thank you for having me tonight.

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Uh, very much appreciate what you all do. It makes our town run. I live here. I very

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much appreciate it, so I thank you. Gary sent me with a few words, right?

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Uh, dear Trey, thank you for seeking and accepting an opportunity to serve the town

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of Round Hill. Your work and commitment to your role on the town council will contribute

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to the success and sustainability of this wonderful community in Western Loudon.

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I was preparing to attend the town council meeting and personally administrator,

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administer your oath. Uh, but one of my dedicated deputy clerks, Mike Amos, advised

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that you are his neighbor and a good friend. Given the connection you both share,

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I'm delighted that Mike can administer your oath of office. As a resident of Brownville,

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I know that Mike is honored to have this professional privilege. I am. As a former

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resident of Hamilton, I'm quite fond of the Western Loudon. Uh, so never hesitate

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to reach out if I can assist you while you serve your capacity of, uh, town of Round

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Hill Councilman.

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So now, Can you please raise your right hand.

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I, Trey Worth, Trey Worth, do you solemnly swear, do you solemnly swear that I will

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support the Constitution of the United States, that I will support the Constitution

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of the United States and the Constitution of the Commonwealth of Virginia, and the

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Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially

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and impartially discharge all the duties incumbent upon me. Discharge all the duties

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incumbent upon me. Discharge all the duties incumbent upon me as a member of the

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Round Hill Town Council, as a member of the Round Hill Town Council, according to

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the best of my ability, according to the best of my ability. So help me God. So help

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me God. All right, very good.

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They signed in 555. All 3, all 3.

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I

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You know, gorilla, yes. It's hard sometimes, you know, you use the blackboard over

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that.

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And then if we could get my, yeah, I've got one for you. OK, I've got one for the

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town. Thank you, and I've got one for me.

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Say neighbors.

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You

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All right, thanks, Mike. Thank you, council members, Mr. Mayor. Thank you. Mike.

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I'll be back to my seat and be quiet. Thank you, Mike. All right, now I said, yeah,

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thank you everybody. Now you can participate and Trey, if you want the floor, I'll

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give you a chance to make the opening remarks if you want to, but you're no pressure.

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There will be council comments at the end of the evening. Uh, no comments right now.

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I just appreciate everybody and the opportunity for this. Thank you so much. All

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right, welcome aboard. Thank you. All right, we're gonna dive right into it. We got

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a presentation now, Hayman Lane well exploration.

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Peter's joining us. Hi Peter. Hey, good afternoon.

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Can you hear me OK? Yes sir. Yes, yeah. Hi. Hi. Good evening. Good evening, council

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members, Mr. Mayor, um, everybody, all staff, nice, nice to be with everybody this

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evening, um. I'm trying to share my screen. Oh, I can send you a.

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You can try now.

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Are you able to see my slides here? Yes, yes.

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I'm on this in presentation mode here. You have this via email as well, yeah, OK.

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It will be on the um packet. Good. Um, well, good evening, everybody. Uh, uh, Harry

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and Melissa asked me to come this evening to provide an update on the activities

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we've been working on. Um, I, I thought, uh, for the benefit of those that may not

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be as familiar, just take a quick step backwards to talk about how we arrived at

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where we're at, where we're at, and what we're doing currently. Um, so before you

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is a map, obviously of town, um, in the red dots that are around the town and within

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town are the existing water supply wells that serve the town, such as the 21 NA wells

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to the north, well D we put in a couple of years ago, 719, 22A, etc. and, um,

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Uh, Stone Lee Wells off to the west, um. The other areas highlighted around here

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are properties where we've done some exploration and Looked at a variety of opportunities

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to develop to develop, uh, the goal here is to develop a new water supply well or

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wells for the town to, to supplement the existing system and creates more redundancy.

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That's what we're, that's our big picture goal here. And um we've looked at a few

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options including, um, you know, the yellow highlighted properties on here. I won't

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go into each one. We've done some exploration on those. There's some targets developed.

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Uh, there's been a host of efforts in each of those, you know, has its place in the

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exploration program. Uh, we met with the town council and reviewed a detailed plan

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in 2025. In the summary that came out of that 2025 presentation and discussion with

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the town council was, these are the bulleted items that we could take action on,

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and we ultimately decided to move forward with one of these in earnest, uh, which

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made good sense, but just wanted to kind of highlight these so we all kind of remember

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where we were and then kind of where we're going. At the time, we talked about possibly

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developing well C to the north, that, that has some work associated with it, possibly

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well Simpson's Creek, Simpson's Creek, um, a well that's an existing well that we'll

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talk about some more tonight. Beaman Lane is a property that's owned by the town

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just on the west side of Slear Lake that present, presents some great opportunity

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for developing a new source of supply. That's what our discussion will be about here

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the rest of this evening. And then, uh, the other ones that we highlighted at that

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time were possibly pursuing something on Yaton Lane, town-owned property, possibly

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formulating a first right of refusal with the Hornings to develop water on their

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property. Um, and then the last one was really to just try to work on these items

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and others in parallel. But for good reason to put the, put the town's efforts in,

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in, uh, dollars in one place and try to check one of these off and see if we can

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get a, a new, an asset for the town on town-owned property, we've been focusing our

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effort on the Hayman Lane property. Um, so what have we done out there? And I'm gonna

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flip back and forth. Uh, after we were given the directive to proceed out there,

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we had, we had developed, um, not developed, but we, we had conducted some geophysical

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surveys on this property. Those are the blue lines here, and those resulted in identifying

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two new test wells called R&D T1 and R&D T2. Just for folks that haven't seen these

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profiles before, this is an electrical resistivity profile. It's a, it's kind of

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an image of the subsurface of the ground. We're looking for fractured rock. So, T1

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is a target that we're after. It looked like a good break in the rock. So we permitted

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these through the state health department, the local health department. Um, that

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process took several months. It was really very challenging and, and drawn out for

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a variety of reasons, but nonetheless, we received the permits. The town created

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access out to these for the drill rigs. That was a that was a really significant

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process. Um T1 came in at 18 gallons a minute, not, not the highest yielding well

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we're looking for, um. And, and provides us the, the information that um

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For those that haven't been in discussions, well, Simpsons Creek is a well that was

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drilled in the late 1980s. It's a 200+ gallon a minute well. It's never been hooked

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up for some concerns about contamination, some concerns about its location, variety

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of things. But this well is coming into foresight today because we have treatment

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technologies. The town has an existing treatment. Um, there may be more treatment

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available in the future. And the town now owns this parcel. They didn't previously

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own that. So, You know, things look different in today's world than they did previously,

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uh, when you got a 200 gallon minute well sitting here close to your system, um.

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So we're able to use this, you know, T1 wasn't as favorable as we want, but we're

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able to use that as leverage to go back to the health department and say, OK, you

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know, we, we, we sort of didn't succeed here, but the value of these other wells

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is coming forward, and we really need your support, uh, and, and backing to, to move

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forward with these. We did not drill T2 to date, um, simply because we considered

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a less favorable target. And, um, given the successes at T1, we didn't want to invest

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any of the town's dollars there. It can always be drilled in the future if you wanted

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to. But we just, based upon everything we've learned and where we're at, we didn't

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think that was the best use of um resources at this time. Uh, well, 27A, you may

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recall from our discussion back in 2025, had a bunch of junk in it. We found some,

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we tried to run a video camera down there. There were sticks and all kinds of, uh,

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stuff down in there. So you couldn't really do anything with it. While the drill

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rig was on site. We flushed this well out. We cleaned it out, and the airlift yield,

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that's the measurement from the drill rig at the time of drilling, was 80 to 100

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gallons a minute. So really quite favorable. That's very good, um. So where we're

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at today is um We proceeded in the background to contact the state health department

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and say, OK, health department, we really need to move forward with 27A and Simpsons

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Creek A for the town. You know, these are assets that they have, they're on town

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property. Um, we need to get a site of site approval for these. And, and really,

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it's a renewal of a very old permit from The 1980s. Originally, these wells were

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drilled by developers for public water supply. Um, they've just been sitting for

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a very long time. Uh, after numerous conversations with the state health department,

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they've been very receptive to this. And as a matter of fact, came out, uh, I think

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it's just about 2 weeks ago now. Uh, we got the, the county health department out

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there in parallel with them. The conversations and meetings have all been had. I'm

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told that the permits are forthcoming. I contacted them today and asked if we could,

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if they could help me. obtain those so I could tell you tonight that I had them,

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but unfortunately, that fell on deaf ears. Um. I'm just waiting for the paperwork.

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I believe that we're on the edge of receiving well site approval letters for 27A

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in Simpson's Creek A, which would really be pretty um great in today's landscape

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of approving wells and locations. It's a, it's a real challenge, but we had the leverage

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of Um, the, the T1 situation and where they are on town property, I think has provided

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a lot of, um, you know, good, uh, support for that case. Um, so what do we need to

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do with these wells once we get our approval letter? Um, I just wanted to, this is

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a summary table we looked at previously. I well see on here, we don't talk about

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that, but Simpsons Creek A well, the depth of this total depth of this well is 500

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ft 503 ft deep. There are multiple water-bearing zones in this well. Some of the

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water is quite deep, which we like, down to 200 and 300 ft. Uh, the airlift yield

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at that time in 1988 was 217 gallons a minute and 27A. Um, although a good well has

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a shallower fracture zone at 100 ft, but it will provide value, um, it does have

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a, a, a deeper zone, but these two wells, we kind of, right now, our vision is that

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they'll work together, um, on and off, but you know, we'll have to get through the

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process.

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Yeah The steps that are needed to go forward once the Well, the first step is to

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finalize the permitting process with the, the state health department and the county

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health department. I'm hoping that that will be concluded here very soon. Uh, well,

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Simpson's Creek A is very old. The casings deteriorated. It's not usable in its current

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state. It needs to be re-drilled and reconstructed. So there's a, there's a drilling

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process there that needs to be gone through. Um, we would suggest running some borehole

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geophysics down that well to understand where the fractures are, to help us determine

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exactly where to move around that well with the rig. Um, there's limited availability

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of space because of the steep slopes there. But we'll need some site preparation

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work there from the town and then ultimately some well drilling. Then Assuming that

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moves forward and the well is constructed favorably, um, You'll be ready to move

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into a pumping test program and full water quality sampling to, you know, work towards

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permitting this um for usage, you know, through the state health department and the

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county. Um, and that's kind of the second two bullets is the pumping test. And we'll

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have to make a decision once we get through the drilling, if we want to go with both

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wells or one well. Um, and I don't think we're gonna clearly know the answer to that

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until we get through that drilling process. Um, But right now, I thought, Jamie and

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I have talked about this, Jamie Emery and I have talked about this extensively. We

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believe probably the, the two wells make sense to go forward with, but we will have

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that discussion with you, um, once we have all the information, then move forward

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with the hydra study. Um, so as far as the cost of this, we believe that we have

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an existing budget with you that had a series of line items. There's production wells

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in there and test well drilling and, uh, pumping tests. We, we think that there's

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probably enough money in there to cover most of what we just chatted about. Once

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I get the letter from the health department, we can nail down the budget more closely.

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But, um, There were some tasks in there that haven't been utilized, we would suggest

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reallocating those to this and, you know, try to get these wells over the finish

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line. So you have a source there on town property that you can hopefully use going

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forward. And we, we do recommend continuing to try to allocate some, you know, dollars

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annually to, to keep going with the groundwater exploration on these, some of these

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other sites just because as we know it, it only gets harder going, going forward.

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Um, went through that pretty quickly, but that's what I had for this evening. I,

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I have backup information if there's something you wanna discuss or I have a couple,

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I have a couple of questions for you, Peter. Yeah, sure, you talked about how technology

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has advanced and how we have treatment options now to make the best use for the Simpsons

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Creek, um, well, if that one is a high producing well, I imagine there would be some

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type of infrastructure investment that's attached to that as well. Or were we talking

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about like running that through Goose Creek and then our existing treatment facilities

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would be enough for it, or Westlake. OK. Yeah, so I, I don't want to completely,

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this is not my, uh, Keith. I wish Keith was on. Keith Lane is on this evening, but

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what conceptually what we have talked about is, uh, my understanding is you have

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a raw water line out, um, just on the main, main line here. So you could get the

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water. It's a short run from whatever well we're using here out to your raw water

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line, and that would head to your treatment plant that you have currently. And my

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understanding is you have iron and manganese treatment. You had MTBE treatment. MTBE

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was an issue out here in the past, but we tested this well two years ago, we didn't

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see any MTBE, um, and I know in your other well, it's diminished over time. Correct

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me if I'm, I'm sorry, go ahead. Pardon me, we detected PAS in this well, um. And

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if I'm not mistaken, I believe you guys are moving towards PFAST treatment. So I

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think that's what Keith talked about previously. So if you need treatment on this,

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PFAST would be the concern. So you'd have to knock back. And, and again, this would

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be a, a really a key question, um, but typically what you need to do is get the iron

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and manganese back and then treat for the PFAST. Um, but the true levels of whatever,

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whatever the PFAST is or is not in this well, so we had 27A was non-detected for

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PFAST. There were several parameters in Simpson's Creek A, um, but that's at a low

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pumping rate. We don't know what it's gonna be at the full capacity until we run

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the tests. The other is just a clarification. What would preclude us exploring both

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of these wells if we know that they produce at similar rates to what you all have

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seen with the uh the airlift?

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Uh Interference between them. There's interference drawdown, so one well might communicate

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with the other. Even, even with interference, I think you're gonna want both of these

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wells because right now the quality does look different and you may have a blending

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opportunity here to, to reduce any, um, constituents of concern by blending the water.

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That's a common practice. And you also have other wells, you know, if you bring this

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over to your treatment plant, um, that's something you'd have to have like uh Keith

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or somebody to look at closely, um. But you know, when you have assets like these

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on town owned property, it's anything you can do to bring these forward to to us

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makes good sense. Thanks. You answer my questions. Um, Peter, that chart that you,

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uh, showed a little while ago. Could, could you send that to

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Of Melissa so that it can be, yeah, that one, the table, yeah, absolutely, yeah,

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I, I think usually we send in the slides after these presentations. Happy to do that.

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Thank you. Yeah, and this, uh, the 1st 3, the top part of this is one of our previous

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reports. The bottom well is the one we just drilled and we just tacked it on to,

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excuse me, um, summarize the, the drilling of that well.

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OK, thank you. You're welcome, Marianne.

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I'm gonna ask a slightly unrelated question that Peter's not gonna be able to answer,

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but I'm gonna put it to the town manager. The topic has come up in the past about

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converting Hayman Lane to a public street. Is this potentially represent an opportunity

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for us to reapproach the homeowners and see if there's consensus, whether they would

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be willing to sign over to a public street that that might facilitate some of the

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construction and easement work if we just had a right of way dedication. We've been

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talking to him already kind of preliminary that because if we do put a well there,

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if we are using the road regularly every day. That there'll be some opportunity for

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road improvement. We shouldn't say what, right? That's the carrot, you know, the

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carrot is if you guys do the right of way dedication, make it easier for us to develop

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as well. We'll turn it into a public street and we'll keep it, you know, in better

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condition, and then they're currently able to. That's kind of how we've been massaging

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our, um, regular visit there lately was we had actually walked through people's yards.

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To get to the well and we've the one you were like, well, you know this, this was

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successful this, there's uh opportunity there for a mutual beneficial, um, opportunity.

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So yeah, but we, we would need them to dedicate the right of way. I understand. Yeah,

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so, so they would have to kind of all be in. Um, so I think if that, if, if, if they

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know that road maintenance and shoveling snow is that is happening, they'll, I'm

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sure they'll be excited. Yeah, so just maybe some some targeted outreach, some communication

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with the residents there and just sort of assess the mood. How many houses are down

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that road? 3. It's like 88 more than you would think, right? It looks tiny from,

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it looks tiny from, but the thing is, it's like, um, we visit Wells every day, 365

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days a year, so we have to be maintaining it, shoveling it, um, versus. We could

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go years without missing the site before now. Mhm. OK, me and Harry, we're gonna

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thanks. Really just see is there an opportunity. I don't think we don't require it

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to make this project happen. It's just it could be a nice opportunity to get to your

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it was all a long term, yeah.

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Thank you, Peter. We really appreciate it. Yeah, thanks, Peter. Thank you. Yeah,

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you're welcome. We should, you know, we just got to get over the permitting here

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and then we can talk in earnest about making the rest of it happen. Thank you very

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much, Peter. Welcome. Have a good evening. Thank you. Hi. All right. Um, and now

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we have esteemed guests from the Ohio County Sheriff's Office. I'd like to give them

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the opportunity to have, have the floor. I think the topic is e-bikes and this updated

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traffic safety information. You're, you're doing,

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I love you. Appreciate you guys. Um, so I know you guys have some of the pamphlets

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here for these. I brought in another stack. So you guys keep a bunch in stock. So

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I'll give that to you. And then we also had these made up recently. If you guys want

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to take one of these and pass them around. It's kind of a summary difference between

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um e-bikes, mopeds, and motorcycles. Oh, I think I got this 10, this is good. Before

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I dive too much down this rabbit hole, is there any specific questions that you guys

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have regarding e-bikes application enforcement, anything along those lines that I

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can answer upfront? Here's a question. So I have a middle schooler over in Percyville

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Middle School. I think I remember the PE teachers saying that you all are doing training

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of middle schoolers at some point this year on e-bike safety. Is that something I'm

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remembering correctly? Yes, so we tend to coordinate on a semi-regular basis with

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the, with LCPS, the public school system, as far as their bike safety days go. They

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tend to reach out to, um, to me or, um, Deputy Gerbin, the traffic deputy. He intends

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to do a lot of the bike stuff within, uh, our district. Um, I haven't had anybody

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reach out to me recently. Um, so if they are wanting to do one, I'd be more than

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happy to come to the school and set something up so we can have one. Before it gets

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too cold out. So, so currently there aren't regularly scheduled trainings in the

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school system in Loudoun County around this issue, correct? OK, OK. Is there discussion

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of having such because it's the kids themselves that, um, are often pushing the limits

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between, so, so, uh, that is one of, I mean, we can handle this from a regulatory

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and, you know, town perspective, but As we've all discussed, there's Rules you can

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put in place and and education but without the kids themselves knowing what the limits

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are and having those limits set by both town and parents um well that in lies the

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the biggest crux of the whole issue with these e-bikes fundamentally is it's, it's

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less so an issue of enforcement and more so an issue of education in a lot of circumstances

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because what we've seen is, um, these parents don't really know what they're getting

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their kids. a lot of cases, they don't know the class of e-bike they're getting them.

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They don't know if it's an e-bike or a moped or an e-dirt bike. They're just the

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kids are coming to them and saying, hey, this is what we want to get because all

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my friends have them. And so they're buying them for them, not really understanding

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the scope and the requirements that go along with them. Um, as far as going back

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on with the schools, um, most of those are going to have to be coordinated from the

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schools initially. Um, we can do some outreach with them to try and facilitate setting

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them up more regularly, but I don't think we have anything that Progressing that

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I'm aware of as far as like a regular and consistent schedule on, on the e-bike education

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side. So, um,

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Should they be driving on the sidewalks or the road? So it depends, um, and I hate

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to give that answer, but the way e-bikes work is they have the same accessibility

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and operational ability as a regular bicycle does being operated on the highway.

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So the uh uh cyclists, like a competitive cyclist or someone who just uses it for

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exercise, they're obligated to follow all the major traffic rules like a vehicle

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is when they're operating a bike on the roadway. That same thing applies to e-bikes.

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There's no, there's no specific laws in place saying that an e-bike can't be on a

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road. Much in the same way, there's certain areas that say you can't have any form

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of bicycle on a sidewalk whatsoever. It just kind of depends on the community and

340
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the laws they have in place and the regulations they have in place for um location

341
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by location. If that makes sense and answers that. Yeah, the bicycles, um, e-bikes,

342
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they can be on the sidewalks and on the streets. Um, there's 3 classes of them. So

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they're, they're going to be regulated. Uh, um, as far as regulations, but as far

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as like access to the streets and sidewalks, they can be on both. Are you all running

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into issues where there's a pretty gray line between what these classes are, because

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I see like one-wheeled, uh, unicycles that go 40 miles an hour and skateboards that

347
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people can control with a remote that goes 30 miles an hour. So it's like. It's all

348
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over the place a little bit with these things. Before I came to Louder actually,

349
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I worked for the town of Herndon, and we had 22, individuals that lived in Reston

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and commuted into Herndon, and one of them had a longboard that he would ride, but

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he rode on the WNOD, um, so his wasn't as much of an issue. But then we had another

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gentleman. He had one of those motorized unicycles, and he would, he would come into

353
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town and go to his work and he'd go home and he just follow the traffic law sites

354
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as if he were a bicycle. So. Um, oh, you would do it in the road. Yes, ma'am, yep,

355
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um, as far as the, the differentiation between the classes. Um, they're pretty structured.

356
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Since 2021, there's been a set standard that manufacturers have to maintain as far

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as labeling of the bikes and including all the class information on them. All, you

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know, all e-bikes are required to be under a certain wattage, 750 watts. Anything

359
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over that, it can push it either into an electric moped or into an electric dirt

360
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bike. Um, and that there's a top speed that's regulated on those as well by class,

361
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as well as the, the, the type of Um, acceleration that it used. Class 1 and class

362
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2 are both pedal assisted, meaning the only way that that bike, the only way that

363
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that motor is engaged is if the subject, the riders actively pedaling. But a class

364
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2 has a throttle, um, like a moped or a dirt bike or, or one of some other form of

365
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electronically assisted device. There's actually in the, the unicycles, the one wheels,

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those type of things actually fall into a slightly separate category. If you look

367
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through the um the laws that the state has on the books and our county ordinance

368
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forum. So there's like 4 separate Categories now and then you have the classes of

369
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e-bikes within those because I think that like e-bike is an oversimplification of

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the issue because what we're seeing is kids on motorized vehicles going really fast

371
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and a lot of times in roadways and ultimately it's a safety issue, right? We don't

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want them to get hit by one of these horse trailers coming out of a new cut and then

373
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have a tragedy on our hands like we've seen. Thankfully, out here on the West End,

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we have not seen a significant increase in um e-bike complaints coming to the sheriff's

375
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office. It's less than 1% in the last quarter. Um, where we're seeing it the most

376
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is more heavily populated congested areas. Ashburn, I think, has a 44% increase in

377
00:32:17,093 --> 00:32:24,031
complaints and Sterling is behind them at almost 30%. It's like 26 or 27%. Um, and

378
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so obviously, that's where we're seeing a lot of these issues more is in those, those

379
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more densely semi-urban populated areas as opposed to out here. Um, we do get complaints

380
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somewhat regularly for them on the WOD and it's usually just people driving too fast

381
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and someone will call it in. Um, but those are, those are harder to find because

382
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we, you have to be kind of in the area when they come out the door to take any sort

383
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of enforcement. Um, I know myself and one The other deputies that Spike certified,

384
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we got a complaint that came in and we hit the WOD and we rode all the way from Personville

385
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down to 9 and back just looking for people on them and we didn't have any problems

386
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that day we were out. So it's really hard to find those because you got to be there

387
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when it happens. So did you have a question for me? Well, I'm just saying the pictures

388
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here are a little, in my opinion, misleading just Because you're not seeing a lot

389
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of those type of e-bikes, you're seeing the ones that really look like little motorcycles,

390
00:33:14,054 --> 00:33:19,035
right? So there are less than more than likely those are electric dirt bikes. I,

391
00:33:19,005 --> 00:33:23,044
I would, I've seen the ones you talk about. We had a, we had an incident with personal

392
00:33:23,005 --> 00:33:28,001
PDR park in front of the store, which ones are they? We had a couple of kids on them

393
00:33:28,001 --> 00:33:32,076
at Percival at one of the schools. After an event and we walk up and it's clearly

394
00:33:32,076 --> 00:33:36,084
a dirt bike like there's no pedals it's got a throttle system it's got a key, but

395
00:33:36,084 --> 00:33:41,036
it's electric it's not gas so, so that then they fall in the moped category. No,

396
00:33:41,041 --> 00:33:45,002
they fall in well, and this is where it gets gray because it's like you got to look

397
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at the wattage on the on the bike itself whether because an e-motorcycle has to be

398
00:33:49,008 --> 00:33:55,079
above. 1500 watts. So there's like this weird gray area where between 750 and 1500,

399
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well, is it an e-dirt bike? Is it an e-bike? Is it a moped? So there's kind of a

400
00:34:00,089 --> 00:34:05,041
weird area in that space that's Again, if, if we get somebody that's online, it looks

401
00:34:05,041 --> 00:34:08,048
like it, we can go through and, you know, figure out, check the label and see what

402
00:34:08,048 --> 00:34:13,001
it's what it's categorized as that opens up whether we have enforcement action as

403
00:34:13,001 --> 00:34:15,081
far as it needing to be registered and needing to have lights and needing to have

404
00:34:15,081 --> 00:34:19,037
a helmet, things like that. So do most of those dirt bikes need to be registered?

405
00:34:19,042 --> 00:34:24,082
Yes, yes, OK, any dirt bike that's ridden on. The highway has to be registered title

406
00:34:24,082 --> 00:34:28,073
and insured just like a standard motorcycle does. Um, I'm sure we've all seen people

407
00:34:28,075 --> 00:34:32,021
who own dirt bikes that have them appropriately registered and they ride them around.

408
00:34:32,043 --> 00:34:37,062
Um, it's the same parallel as those. It's just a different style of motorcycle. Do

409
00:34:37,062 --> 00:34:40,086
they need a driver's license too? Yes, and it has to have a motorcycle endorsement.

410
00:34:41,036 --> 00:34:44,071
The only exception to that is going to be using them on private property. So if they're

411
00:34:44,071 --> 00:34:47,035
out here in the hills, you know, their buddies's property riding around, obviously,

412
00:34:47,004 --> 00:34:50,071
you don't have to have it for that. But if they're on the roadway operating on the

413
00:34:50,071 --> 00:34:54,071
highway, then they have to have a motorcycle endorsement and a valid license. So

414
00:34:54,071 --> 00:34:57,063
and that separates it different from mopeds, because mopeds, you don't have to have

415
00:34:57,063 --> 00:35:00,099
a license to drive, but you can't have a suspended status, and you have to take a

416
00:35:00,099 --> 00:35:06,036
moped course. So There's layers of this that just add complexity, and it doesn't

417
00:35:06,036 --> 00:35:11,055
help that every time we turn around there's a new e-bike coming out or new electronically

418
00:35:11,055 --> 00:35:14,072
propelled device that these kids are riding around on because I've seen, I've seen,

419
00:35:14,081 --> 00:35:19,012
um, like a scooter thing. They just stand on it and then they, it looks like a, I

420
00:35:19,012 --> 00:35:22,072
guess, um, skateboard with a handle. Yes, yeah, we see a lot of those. They're very

421
00:35:22,072 --> 00:35:27,012
popular because they're a lot, um. They're very easy to ride. They're easy to learn.

422
00:35:27,021 --> 00:35:31,066
They're not as expensive as a standard e-bike is. You can get them for 80 to 150

423
00:35:31,066 --> 00:35:36,000
bucks, and depending on where you get them from, yeah, um, and they're the kids love

424
00:35:36,000 --> 00:35:40,059
them, and that's, that's the biggest. The biggest downside to all this is the kids

425
00:35:40,059 --> 00:35:45,055
love these things. Um, and the unfortunate side of that is they're not having the

426
00:35:45,055 --> 00:35:49,079
education like you were pointing out to, to understand that, OK, you can write these

427
00:35:49,079 --> 00:35:52,069
and you can ride these, and these can be a great tool for you to get to school or

428
00:35:52,069 --> 00:35:55,075
around town, ride around with your friends. But at the end of the day, you have to

429
00:35:55,075 --> 00:36:01,045
be understanding of the rules that are in place for their safety. On top of everything

430
00:36:01,045 --> 00:36:06,002
else, the traffic, yes, it gets them out of the house or something, yeah, yeah, I,

431
00:36:06,061 --> 00:36:10,022
I, I mean, and I get it out here too, like we want the kids to be out. and doing

432
00:36:10,022 --> 00:36:14,062
stuff and not in front of screens. I, I just want them to be safe too. And I assume

433
00:36:14,062 --> 00:36:17,046
that like no matter how licensed you are, and if you follow these, you're not supposed

434
00:36:17,046 --> 00:36:22,002
to be doing wheelies down the middle of the road regardless of what that would fall

435
00:36:22,002 --> 00:36:26,062
under a type of reckless behavior, um, because you're, you're posing inherent risk

436
00:36:26,062 --> 00:36:30,003
to yourself and others and other vehicles and riders on the roadway. So there's an

437
00:36:30,003 --> 00:36:33,099
articulation for recklessness in that behavior. Um, same thing with like we get a

438
00:36:33,099 --> 00:36:37,045
call for all time from people when we're doing donuts, you know, it's, yeah, we've

439
00:36:37,045 --> 00:36:40,008
all done it. Yeah, it's cool, but at the end of the day, it's, it's reckless in nature,

440
00:36:40,096 --> 00:36:44,037
right? So that's, that, that's where it ties back into the education side of things.

441
00:36:44,048 --> 00:36:47,043
So what are you guys saying that's successful in like mitigating this? Like, are

442
00:36:47,043 --> 00:36:51,027
you not going to give kids tickets and that's gonna sink in? Like how, how are you

443
00:36:51,027 --> 00:36:56,025
seeing success in this right now? I think it ties back to education, and this is

444
00:36:56,025 --> 00:37:02,075
somewhat unfortunate, but I think also the, the The real world examples of what happens

445
00:37:02,075 --> 00:37:07,023
when you don't, I think are a little bit more unfortunately impactful. Because if

446
00:37:07,023 --> 00:37:11,043
they're, if their friend's on an e-bike and gets waffled, it's not like it's, it

447
00:37:11,043 --> 00:37:18,002
causes a pretty big impact for walking. Um, and it's, it's, we had a case in Sterling

448
00:37:18,024 --> 00:37:24,083
a few months ago now where uh uh we had a juvenile driver of a car hit an adult rider

449
00:37:24,083 --> 00:37:29,065
on an e-bike who ran a stop sign and wasn't paying attention. So like the shock factor

450
00:37:29,067 --> 00:37:34,045
in that for that kid I'm sure will probably keep him off the e-bike forever. But

451
00:37:35,015 --> 00:37:39,038
there's, it all ties back to educating as much as we can because I'm sure you guys

452
00:37:39,038 --> 00:37:43,046
are all familiar like trying to teach kids anything nowadays is extremely difficult

453
00:37:43,069 --> 00:37:47,054
and and get it to stick and get them to actually apply. I had two teenagers, right,

454
00:37:47,059 --> 00:37:51,081
so you know exactly what I'm talking about, right? Like, oh Dad, you don't know what

455
00:37:51,081 --> 00:37:56,076
I'm talking about. We're just out here riding around. Well, yes and no. So, um, there's

456
00:37:56,076 --> 00:38:01,013
a couple other things that, that each class deals into as far as like helmet requirements,

457
00:38:01,033 --> 00:38:06,024
um, a class 3 e-bike because it tops out at almost 30 miles an hour. Those ones you're

458
00:38:06,024 --> 00:38:11,094
required to be, you're, you, if you're under 15, you have to be riding with an adult.

459
00:38:12,035 --> 00:38:17,018
Now, how is that enforceable? Like, oh, that kid looks like he's 14. I'm not, I'm

460
00:38:17,018 --> 00:38:21,082
not getting into that, you know, kind of a trick bag of dealing with that stuff.

461
00:38:21,099 --> 00:38:26,005
But, you know, at the end of the day, the enforcement side of things, particularly

462
00:38:26,005 --> 00:38:31,014
with juveniles, is somewhat less effective than education and particularly education

463
00:38:31,014 --> 00:38:34,097
of their parents. Um, because we see that on the court side with, with juveniles

464
00:38:34,097 --> 00:38:38,097
for, for a lot of things. Um, is there anything that towns or municipalities are

465
00:38:38,097 --> 00:38:42,053
doing on the code side that's like reinforcing the work that you all are doing from

466
00:38:42,053 --> 00:38:46,065
the enforcement side to like be synergistic. So like, hey, if we had this code, it

467
00:38:46,065 --> 00:38:50,091
helps us to do our job better and keep the, you know, kids safe. The, the county

468
00:38:50,091 --> 00:38:54,031
has the helmet. That's all on the county side, yeah. So as far as the, the, the ordinances

469
00:38:54,031 --> 00:38:58,083
go, that, that'd be on the county side, um, I, I think as Deputy Phelps said, the

470
00:38:58,083 --> 00:39:04,019
enforcement, um, follows the education, and if there's a bike that's been modified

471
00:39:04,019 --> 00:39:10,024
and it's going 35 miles per over or 35 MPH, it's a motorcycle. It's, it's a motor.

472
00:39:10,041 --> 00:39:15,099
Vehicle, so, um, they should be licensed, right? You can't license a 12 year old,

473
00:39:16,004 --> 00:39:19,006
a 13-year-old, or 14-year-old, but the parents, the key to this is the parents being

474
00:39:19,006 --> 00:39:23,019
involved in knowing what their kids have because ultimately if they're allowing their

475
00:39:23,019 --> 00:39:29,047
kid on, on a, on a, on a motorized vehicle that's called an e-bike that's going 35,

476
00:39:29,006 --> 00:39:34,006
40 MPH, they're allowing the kid. To drive a motorized vehicle, right? And so there,

477
00:39:34,065 --> 00:39:40,055
there is, uh, um, statutory enforcement on that, um, in, in regard to that, allowing

478
00:39:40,008 --> 00:39:44,093
an unlicensed person to drive, right? So the, the key here is first education, making

479
00:39:44,093 --> 00:39:49,043
sure everyone's aware, um, and then enforcement does follow in some circumstances,

480
00:39:49,077 --> 00:39:54,025
but, um, uh, we want people to be safe. First and foremost, and the parents to be

481
00:39:54,025 --> 00:39:58,044
aware of what their kids are driving. Because we're not seeing anything as far as

482
00:39:58,005 --> 00:40:02,025
like adults or people who have been cycling for a long time who do opt to get an

483
00:40:02,025 --> 00:40:05,089
e-bike or an e-motorcycle. We're not seeing an issue with those people, right? It's,

484
00:40:05,098 --> 00:40:10,017
it's almost exclusively with the, the juvenile and young adult population that isn't

485
00:40:10,017 --> 00:40:15,038
thinking about, you know, Oh, I can get my e-bike towed because I'm riding it without

486
00:40:15,038 --> 00:40:19,036
a motorcycle endorsement or without a helmet or, you know, being underneath, right?

487
00:40:19,038 --> 00:40:21,074
They're not thinking about anything, right? So they're thinking about getting to

488
00:40:21,074 --> 00:40:25,086
a friend's house, get in the park or going home, right? It's, it's, it's, it's, so

489
00:40:25,086 --> 00:40:28,057
it's, it's again, it's like all thing, it's like all tools, right? They serve a purpose

490
00:40:28,057 --> 00:40:31,055
and they're good if used under the right circumstances, but we just have to try and

491
00:40:31,055 --> 00:40:37,002
figure out Getting enough outreach and education with the families in order to try

492
00:40:37,002 --> 00:40:41,044
and get these kids to understand the scope of what they're doing and, and how impactful

493
00:40:41,044 --> 00:40:44,091
it can be if they're not writing correctly and appropriately. So.

494
00:40:46,095 --> 00:40:50,094
So you guys help with uh uh pushing out the information sharing with those linked

495
00:40:50,094 --> 00:40:55,001
to the sheriff's office website where there's all that is broken down as we both

496
00:40:55,001 --> 00:40:59,034
explained. So the more you guys can assist with with helping push that out for the

497
00:40:59,034 --> 00:41:02,053
education aspect is appreciated. And if there's ever any more of those you guys need,

498
00:41:02,055 --> 00:41:05,007
just let me know. I can bring them in. We have a plethora of them. Um, we have some

499
00:41:05,007 --> 00:41:09,046
more of the yard signs and stuff, um, up at our PIO office so I can snag some and

500
00:41:09,046 --> 00:41:12,005
bring some down, um, if you guys want to hand them out to whoever wants to put them

501
00:41:12,005 --> 00:41:17,003
up, and I can follow up with both Harmony and Bloombridge Middle. I, I do think that

502
00:41:17,003 --> 00:41:22,074
education in the schools is going to be really critical. I mean, our kids don't know

503
00:41:22,074 --> 00:41:27,026
that if they're going 35 miles an hour, they're far more likely to be killed in an

504
00:41:27,026 --> 00:41:32,005
accident than if they were going 20. And they also, even if they don't own any bike,

505
00:41:32,059 --> 00:41:38,048
they're. Their friend owns an e-bike and or a or a motorcycle or a moped or whatever

506
00:41:38,005 --> 00:41:42,047
it is and they're getting on it because it's super cool and they can go really fast

507
00:41:42,005 --> 00:41:48,045
and so I'm if they have one but when they get one yeah thank you yeah absolutely

508
00:41:48,045 --> 00:41:55,049
any other questions from anybody about this um. I have a question. Yes, if, well,

509
00:41:55,055 --> 00:41:58,093
I don't live here, but we see the same kind of kids ride by all the time. Do you

510
00:41:58,093 --> 00:42:02,093
know where they lived? Are we allowed to say there's a kid that lives in that house

511
00:42:03,003 --> 00:42:06,054
that comes out right here? Would you go knock on their door? Yeah, probably no, I

512
00:42:06,054 --> 00:42:10,018
don't think it's too much. I think it just kind of depends, um, on the deputy that

513
00:42:10,018 --> 00:42:15,003
gets dispatched to. how they're going to handle it. Um, it's, it's something where

514
00:42:16,015 --> 00:42:19,014
If it's a continuing complaint and it's starting to become an issue, whether that's

515
00:42:19,014 --> 00:42:24,007
an issue with traffic or pedestrians or, or just general safety, um, it's never a

516
00:42:24,007 --> 00:42:27,082
problem to say, hey, this kid lives, this is where we think he lives, this is the

517
00:42:27,082 --> 00:42:31,026
issue that we're seeing, you know, if, if, especially if it's somebody that we can

518
00:42:31,026 --> 00:42:34,078
develop a good relationship with, with the parents and address it like, hey, listen.

519
00:42:35,061 --> 00:42:38,092
Your kid's not in trouble here. We're not trying to jam anybody up or have anybody

520
00:42:38,092 --> 00:42:42,072
up. But these are some things that are being told to us about what what's being seen

521
00:42:42,072 --> 00:42:48,068
in town. And we're trying to get ahead of any possible injuries, um, or any accidents

522
00:42:48,068 --> 00:42:53,068
that, that your kid may receive as a result of not understanding kind of the scope

523
00:42:53,068 --> 00:42:57,005
of what he's doing on. And that has been working here. Uh, one of your guys that

524
00:42:57,005 --> 00:43:01,014
sits on the corner over here, uh, has developed a really good relationship with one

525
00:43:01,014 --> 00:43:03,007
of the kids in our neighborhood who was riding all the time, was never wearing a

526
00:43:03,007 --> 00:43:07,006
helmet, was bombing down the hill, and now he wears his helmet. He'd learned how

527
00:43:07,006 --> 00:43:11,011
to signal now when he's just because you guys are talking to him and it's like, Hey

528
00:43:11,011 --> 00:43:15,046
buddy, you gotta have that helmet on your head. So it's like there's some incremental

529
00:43:15,046 --> 00:43:20,038
steps to safety. So yeah, appreciate it. Yeah, for sure. Thank you for coming. Yeah,

530
00:43:20,052 --> 00:43:20,063
definitely.

531
00:43:22,067 --> 00:43:25,069
Oh thank you. Thank you. Thank you. All right, well, you guys, it's been a pleasure.

532
00:43:25,081 --> 00:43:28,032
Um, obviously you can reach out to me if you guys need anything else or anything

533
00:43:28,032 --> 00:43:31,032
at all. I'm just up the road and be more than happy to help out. So thank you very

534
00:43:31,032 --> 00:43:32,013
much. Thank you.

535
00:43:34,027 --> 00:43:34,089
Thank you.

536
00:43:37,086 --> 00:43:44,011
I have a really easy start. Next up is public comment. Anyone from the public wishes

537
00:43:44,011 --> 00:43:47,087
to address the council at this time? If we have some

538
00:43:50,045 --> 00:43:58,014
Anybody online? Yeah, my leisures, OK. I will close public comment then and we will

539
00:43:58,014 --> 00:44:04,058
uh have the uh agenda. I move that the meeting agenda be adopted as presented. 2.

540
00:44:05,095 --> 00:44:08,094
All right. So moved by Vice Mayor Pacheco, seconded by Councilor Preston Graham.

541
00:44:08,099 --> 00:44:10,022
Any discussion of the agenda?

542
00:44:12,042 --> 00:44:19,081
All right, hearing none. Paula, Paula Genzai. You don't have to vote tonight. You

543
00:44:19,081 --> 00:44:24,037
can vote tonight. You can sworn. You swore in, so you couldn't tell you were sworn.

544
00:44:24,066 --> 00:44:27,021
I didn't realize you were getting sworn tonight as well. OK, got you.

545
00:44:32,038 --> 00:44:40,004
All right. Agenda is approved and milestone first vote. I want to say Harry a lot

546
00:44:40,004 --> 00:44:44,087
of things around to make sure that the swearing could be tonight. Yeah, I wasn't

547
00:44:44,087 --> 00:44:48,006
expecting that at all, so I apologize for the confusion, but I didn't expect that

548
00:44:48,006 --> 00:44:51,009
you'd be able to get sworn tonight. Harry's magical. I didn't realize how connected

549
00:44:51,009 --> 00:44:59,004
you were. Oh, you didn't ask Jim. You know a guy. I know, we know a guy. I

550
00:45:00,018 --> 00:45:00,095
all right.

551
00:45:03,066 --> 00:45:09,005
He's friends with my chicken. All right, it's been disapproved. 60 and uh disclosures.

552
00:45:09,059 --> 00:45:13,034
Does anybody have any disclosures for the account? on items that may be on the agenda

553
00:45:13,034 --> 00:45:13,063
tonight.

554
00:45:16,042 --> 00:45:20,066
All right. Hearing no disclosures, we'll move to approval of the minutes. First,

555
00:45:20,094 --> 00:45:25,009
we only got one set tonight, September 16th. Are there any corrections to September

556
00:45:25,015 --> 00:45:31,087
16th? They have been edited, yes. I do have one additional change that I caught earlier

557
00:45:31,087 --> 00:45:38,067
today, and that's line 22, uh, to add Logan's um title which is planning and GIS

558
00:45:38,067 --> 00:45:44,006
intern. No, his title This title from the from which meaning?

559
00:45:46,082 --> 00:45:53,038
This is the September 16th title is um. Infrastructure and asset technician. He's

560
00:45:53,038 --> 00:45:57,096
no longer an intern. OK, I'll get that from you. Sorry.

561
00:46:00,035 --> 00:46:06,094
All right. Other than clarifying Logan's And there was also an edit made that's been

562
00:46:07,059 --> 00:46:10,064
That's reflected in what the council is looking at tonight. OK, then we don't need

563
00:46:10,064 --> 00:46:13,078
to call that out. Any corrections from the council?

564
00:46:16,003 --> 00:46:21,013
All right then, is, is there a motion to adopt the minutes with the one correction

565
00:46:21,013 --> 00:46:26,097
to Logan's title? So moved. Is there a second? Second. All right, moved by Vice Mayor

566
00:46:26,097 --> 00:46:31,033
Pacheco, seconded by Councilperson Caseman. Motions to adopt the September 16th minutes

567
00:46:31,033 --> 00:46:38,032
with the correction noted in the discussion. Any discussion of that motion? Hearing

568
00:46:38,032 --> 00:46:45,087
none. Paula, Paula, James, I. Trey Worth, I, I, I, I, Jim. Hi

569
00:46:47,076 --> 00:46:52,095
Just so you know, Trey Paula, cer certain votes are required to be voice votes where

570
00:46:52,095 --> 00:46:58,027
you have to say your name before you vote. I just say other ones you don't. Paula,

571
00:46:58,032 --> 00:47:03,027
it likes to just do it always. OK. You, you can choose your own style if you don't

572
00:47:03,027 --> 00:47:08,023
have to do your own thing. I will call for a voice vote when you have to actually

573
00:47:08,023 --> 00:47:12,087
voice your name before you vote, but it's up to you entirely. This is my personality,

574
00:47:13,005 --> 00:47:17,096
you know, once we get to. All right. Motion carries and minutes are approved. Next

575
00:47:17,096 --> 00:47:21,068
item on the agenda, we have two business items. First is a financial report which

576
00:47:21,068 --> 00:47:24,079
was gonna be presented tonight, I believe, which we have handouts.

577
00:47:27,045 --> 00:47:28,023
It is our first,

578
00:47:30,057 --> 00:47:38,056
yeah, um. Cooper's gonna be my backup. So, um, caveat, this is our first, so it's

579
00:47:38,056 --> 00:47:43,044
a child mind. It's a, it's modeled off of first of those. Um, I'm gonna run through

580
00:47:43,044 --> 00:47:48,044
it and then there's gonna be some background to add to it that's separate. So the

581
00:47:48,044 --> 00:47:52,052
separate part will be down at the bottom talking about committed funds, but I wanna

582
00:47:52,052 --> 00:47:56,089
talk about that separately, go through the financial report and then talk. So, this

583
00:47:56,089 --> 00:48:03,076
is as of August 31st, our financial standing. Um, that date is because we close the

584
00:48:03,076 --> 00:48:08,092
books out, we get it straight in September. So, your next meeting you'll see as of

585
00:48:08,092 --> 00:48:13,084
September, end of September and then going forward. To me it's all about trends for

586
00:48:13,084 --> 00:48:18,008
the council. This isn't the audit, this isn't the official books. This is more for

587
00:48:18,008 --> 00:48:22,044
you to see overall where we're standing in a snapshot in time. So whatever the date

588
00:48:22,044 --> 00:48:24,097
is, this is a snapshot, um.

589
00:48:27,071 --> 00:48:33,003
There's two lines. We have one checking account and as of that day, August 31st,

590
00:48:33,039 --> 00:48:40,003
we had $155,000 in the bank account. Um, if you look down to, uh, where it says negative

591
00:48:40,003 --> 00:48:43,093
for utility fund, that was just because at that moment we had just paid something

592
00:48:43,093 --> 00:48:50,001
that day. So if you look the next day, it would look different. Um, so also the utility

593
00:48:50,001 --> 00:48:54,098
fund and the general fund are in one checking account. So it's just a ledger, yeah,

594
00:48:55,015 --> 00:49:02,023
it's, there's 100,000 155 in the bank. It just happened it said negative 339, um.

595
00:49:03,076 --> 00:49:08,000
Moving on, the, the Virginia investment pool is um

596
00:49:10,061 --> 00:49:16,027
Where we have our, um, it's a liquid fund. It's not in the long term 3 to 5 year

597
00:49:16,027 --> 00:49:21,028
fund or it's where we can pull it down within 24 hours. The interest rate at that

598
00:49:21,028 --> 00:49:28,043
time was 3.8185. Um, and our earnings per month for the month of August was 5700.

599
00:49:29,038 --> 00:49:36,003
Um We've talked about moving the investments into longer term, but we have to get

600
00:49:36,003 --> 00:49:39,011
through the audit, the rate study, and kind of understand where our projects are

601
00:49:39,011 --> 00:49:41,099
before we commit them, because once we commit them, it has, we have to know we're

602
00:49:41,099 --> 00:49:45,051
not gonna touch it for this is super helpful for that though. I like that. Thank

603
00:49:45,051 --> 00:49:49,015
you. So yeah, if anybody has comments, we're gonna keep improving upon it, but we

604
00:49:49,015 --> 00:49:54,019
felt like this at least gets the conversation started, um, so does that committed

605
00:49:54,019 --> 00:49:57,095
include some of the reserves that were talked about in financial policy or not?

606
00:50:00,038 --> 00:50:04,079
OK, that is a long term question that I'm still trying to learn. I'm gonna, I'm gonna

607
00:50:04,079 --> 00:50:07,055
go over the committee list separately after I get the rest of the report. We can,

608
00:50:07,065 --> 00:50:12,027
we can sneak up on this one. I, I, I've had Bobby explain to you about 10 times and

609
00:50:12,027 --> 00:50:18,035
I'm still confused. Um, meals tax revenue, um, this is.

610
00:50:20,033 --> 00:50:27,035
Uh, meal tax based on July revenues collected in August and there's no comparison

611
00:50:27,035 --> 00:50:33,076
because we were not collecting last year, OK, so there's no change to, um, which

612
00:50:33,076 --> 00:50:39,048
one is on the 2nd, is it on the 2nd? It's right here up at the top compared to the

613
00:50:39,048 --> 00:50:46,018
previous year. OK, thank you. So, um, now if you add up two months of collections,

614
00:50:46,004 --> 00:50:53,027
that's $9,366 and the budget was about $45,000. So at this point we're on track and

615
00:50:53,027 --> 00:50:58,047
that doesn't include two more restaurants opening up this fiscal year. Um, so who

616
00:50:58,047 --> 00:51:06,045
knows where we'll end up. Sales tax, again. Um I told staff not to worry about

617
00:51:06,045 --> 00:51:10,081
the actual date or when the bills come. It's just more snapshots. We're just looking

618
00:51:10,081 --> 00:51:18,075
at what we collect. It, um, As of August for sales tax and how we are

619
00:51:18,075 --> 00:51:26,051
tracking um so far in the budget. Um, So, as you can see, we've already

620
00:51:26,051 --> 00:51:31,084
collected more than the previous year. I, I think I told um Cathy going forward I

621
00:51:31,084 --> 00:51:36,028
just want to show what was collected in that in that month and not try to there's

622
00:51:36,028 --> 00:51:40,076
a weirdness about the two months explain sales tax. You did it how much longer after

623
00:51:41,000 --> 00:51:47,052
so it's, it's 2 months in arrears and so because it's distributed to the county and

624
00:51:47,052 --> 00:51:51,084
then has to come to us because from the state to the county then the assistance so

625
00:51:52,045 --> 00:51:57,063
it. You're really looking way better, yeah, so, but once it gets, we get the pattern

626
00:51:57,063 --> 00:52:02,035
rolling, it, it'll. It'll be easier to track. It would because I mean the money that

627
00:52:02,035 --> 00:52:10,031
we're booking in June was, was accrued in April or May. Yeah, OK, so that's

628
00:52:10,031 --> 00:52:16,004
why this was August. We, we collected this money in August. But it was 14 months

629
00:52:16,005 --> 00:52:20,048
prior. So ultimately this will be normalized where whatever we're seeing we just

630
00:52:20,005 --> 00:52:24,017
understand is that monthly exactly what I, yeah, so I actually had wanted to just

631
00:52:24,017 --> 00:52:28,093
say August so that this wasn't confusing. We'll work on it. I tend to prefer the

632
00:52:28,093 --> 00:52:33,001
cash method, but the auditors keep telling us that telling me that's wrong. Well,

633
00:52:33,006 --> 00:52:37,062
this is so I, I claimed this document. Bobby has the audit. I have the monthly report.

634
00:52:37,098 --> 00:52:43,089
Um, what I told staff was the goal of this report is. You just wanna know how the

635
00:52:43,089 --> 00:52:48,013
economy is doing. This is just a feel, a feel-good thing, you know, um, it's ultimately

636
00:52:48,019 --> 00:52:51,065
a good thing, but how's the meals tax going? Oh, there must be something going in

637
00:52:51,065 --> 00:52:55,021
the economy because it's down from last year. What's going on with our restaurants?

638
00:52:55,026 --> 00:52:59,007
We reach out to our restaurants, ask if they need anything. Sales tax going down

639
00:52:59,007 --> 00:53:04,009
because the economy is changing. As we go into budget, we need to reconsider, um,

640
00:53:04,018 --> 00:53:10,029
to raise real estate tax. Um, business license is more difficult because it's once

641
00:53:10,029 --> 00:53:15,055
a year. We collect only. Well, there's always new businesses, but our big time is

642
00:53:15,055 --> 00:53:20,012
March. That's when business licenses are due. Um, some do trickle in over time, like

643
00:53:20,012 --> 00:53:24,043
today we had a new contractor had to apply for a business license. Uh, so that's

644
00:53:24,043 --> 00:53:30,051
why it's, it's, it's, you'll see more after March for business license. Can I ask

645
00:53:30,051 --> 00:53:35,062
you what, um, is this the first year that we, I thought last year we had, um, um,

646
00:53:35,095 --> 00:53:42,004
meal tax, meal tax, meal tax originally meal tax officially started January 2026.

647
00:53:42,091 --> 00:53:47,059
You voted on it, but then we had you started in January, but why isn't there January

648
00:53:47,074 --> 00:53:52,055
numbers for the previous year? Oh, because it's July. You didn't put it down. Oh

649
00:53:52,057 --> 00:54:00,005
yeah. Um So, utility bills, uh, this is easier to explain.

650
00:54:01,015 --> 00:54:07,005
So we bill every month and um Compared to the budget, we're on track. One of the

651
00:54:07,005 --> 00:54:12,086
things to notice is active accounts. Why does it say 98% active accounts? If you

652
00:54:12,086 --> 00:54:18,019
have Um, maybe you're taking an extended leave in Africa for a year for work and

653
00:54:18,019 --> 00:54:22,062
you don't need your water and we'll turn it off. Your, your account now is inactive,

654
00:54:22,088 --> 00:54:26,023
but you'd still eventually pay a maintenance fee, a minimum maintenance fee, but

655
00:54:26,023 --> 00:54:31,003
it's not an active account, so it's harder to track like usage, um, because you're

656
00:54:31,003 --> 00:54:33,043
not gonna be using that 140 gallons a day.

657
00:54:35,095 --> 00:54:43,045
Um, so overall, we, um, We do really good with collections lately, because it's really

658
00:54:43,045 --> 00:54:49,037
on top of it. I think we have very few payment plans. Um, and ever since we started

659
00:54:49,037 --> 00:54:55,023
going to Neptune 360 having that real time telling people they have a leak. We don't

660
00:54:55,023 --> 00:54:58,011
really get requests for leak adjustments either because like right away we're telling

661
00:54:58,011 --> 00:55:03,078
you we see something weird so can we add um availabilities to one of these reports?

662
00:55:03,091 --> 00:55:05,031
Yeah, thank you.

663
00:55:11,016 --> 00:55:16,039
I can comment that it works very good. I got a report yesterday actually, and I only

664
00:55:16,039 --> 00:55:20,003
see my kids half the time because they're with my ex and so they take long showers

665
00:55:20,003 --> 00:55:25,063
because they're teenagers and their long showers prompt that. Um, did you set a threshold

666
00:55:25,078 --> 00:55:31,049
it triggered as a leak, but I was like, what's going on? I looked around the house,

667
00:55:31,006 --> 00:55:35,023
nothing was, you know, and I, and I looked at the time because it's specific in the

668
00:55:35,023 --> 00:55:39,043
time and it was their showers. So I will be discussing.

669
00:55:41,074 --> 00:55:47,071
Big brother's watching you. That's right. They go on deaf ears. Um, it's really exciting

670
00:55:47,071 --> 00:55:53,067
to see that 2 360 coming to fruition because before it was bills were every other

671
00:55:53,067 --> 00:55:57,047
month and you only knew when the bill came through and then you get sicker shock

672
00:55:57,047 --> 00:56:04,003
which you had a week for almost six weeks so. So going back, Zoom have questions

673
00:56:04,003 --> 00:56:07,011
on this. If you have ways to approve it or questions, we, we'll keep making it pretty,

674
00:56:07,017 --> 00:56:11,048
but we wanted to start with the low bar. That's, you did it the right. You want to

675
00:56:11,048 --> 00:56:15,059
start simple, something you know you can maintain, and then you got to keep us from

676
00:56:15,059 --> 00:56:19,011
making it more complicated. That was my instruction to staff. So thank you for noticing,

677
00:56:19,044 --> 00:56:24,038
um. The next part of my conversation is, is kind of a combination of talking about

678
00:56:24,038 --> 00:56:28,058
the financial report, kicking off the strategic retreat, talking about the loan,

679
00:56:28,071 --> 00:56:33,003
talking about where we are with capital projects. I made a cheat sheet here. It's

680
00:56:33,003 --> 00:56:37,062
the long sheet, and you also have the original um utility budget. Bear with me while

681
00:56:37,062 --> 00:56:42,009
I explain this because it's a little complicated. Um, what I was trying to capture

682
00:56:42,009 --> 00:56:50,002
was When you look at the utility budget, you know, you will appropriate money in

683
00:56:50,002 --> 00:56:53,006
a given fiscal year. Maybe the project doesn't. We only have one of those forms,

684
00:56:53,015 --> 00:56:56,038
by the way. We have, we have this one. We don't have that one. That's fine. You don't

685
00:56:56,038 --> 00:56:59,003
need to see it, but it's complicated. If you had this, it actually make it worse.

686
00:56:59,075 --> 00:57:04,003
But when you, when you adopt the budget. Um, you're appropriating money thinking

687
00:57:04,003 --> 00:57:09,018
that project's gonna get done that year or that it's gonna cost that much money and

688
00:57:09,018 --> 00:57:13,018
some, and then we've learned that it takes 2 years for VO to approve a water line

689
00:57:13,018 --> 00:57:19,079
and it rolls over or When we first initiated a project like the chlorination at Stoneleigh,

690
00:57:20,008 --> 00:57:24,000
we thought it was gonna cost 320, now it's gonna cost 600, because as you go through

691
00:57:24,000 --> 00:57:29,098
30%, 60%, 90% design, the costs go up. So let's put the budget aside for a second

692
00:57:29,098 --> 00:57:35,002
and just focus on what the town has already committed to, be it a signed contract,

693
00:57:35,063 --> 00:57:39,083
you've put it in writing to the federal government for a key FOS application, or

694
00:57:39,083 --> 00:57:45,002
you've already committed to it by strategic vote or how we've already had conversations.

695
00:57:45,036 --> 00:57:52,035
So, I'm going to show you what money is committed this fiscal year before July 1

696
00:57:52,062 --> 00:57:58,053
and why staff is recommending a loan now to get all this work done. So the first

697
00:57:58,053 --> 00:58:03,021
thing on the list is the Ermont Water Line construction. This is new money. This

698
00:58:03,021 --> 00:58:06,085
is not money being spent. This is not appropriate. This is money, you know, this

699
00:58:06,085 --> 00:58:11,081
is what we think right now we have to spend $850,000 to build the Ermont Water Line.

700
00:58:12,038 --> 00:58:15,061
We're preparing to go to bid. Construction will happen in the spring.

701
00:58:17,073 --> 00:58:23,041
The construction started to happen before the Evening Star Water tank rehab. Next

702
00:58:23,041 --> 00:58:28,064
on the list is 117,000. That's the remaining amount of money that needs to be spent

703
00:58:28,097 --> 00:58:35,024
to rehab the Evening Star tank. That will happen after the Erm water line. So in

704
00:58:35,024 --> 00:58:39,052
actuality, it's probably gonna happen in September, September 27th, which is fiscal

705
00:58:39,052 --> 00:58:42,096
year 28, but I'm still showing it to you because it's money that's gonna be spent

706
00:58:43,025 --> 00:58:45,064
in the next year. Yeah.

707
00:58:48,074 --> 00:58:53,097
Um, just clarify, we have fully sent all the previous loan. Yeah, don't worry about

708
00:58:53,097 --> 00:59:01,074
that. OK, so, OK, go with me on this. So I'm sorry Melissa, just pause that 117 is

709
00:59:01,074 --> 00:59:07,015
that to finish the end the rehab, the whole rehab, the painting, OK, the painting's

710
00:59:07,015 --> 00:59:13,094
already paid for. This is, this is trying to catch, uh, sorry. So the inside the

711
00:59:13,094 --> 00:59:18,082
tank has to be painted. We have already prepaid for that years ago, but we couldn't

712
00:59:18,082 --> 00:59:22,078
pull the trigger because the tank has to be turned off and drained. We couldn't turn

713
00:59:22,078 --> 00:59:27,014
it off and drain it till the Airmont tank was built, so it drove the conversation.

714
00:59:28,005 --> 00:59:32,057
So now that it's constructed we can prepare to do the rehab. The missing piece is

715
00:59:32,057 --> 00:59:36,089
the water line in between because it's undersized and under the highway. So the goal

716
00:59:36,089 --> 00:59:43,094
is to build the new water line first, then turn on the tank. OK, so bear with me

717
00:59:43,094 --> 00:59:50,009
on this. I've looked at this like. So this is only money that we have already committed

718
00:59:50,009 --> 00:59:55,012
to spend in the next 18, I'll say 18 months to be gracious, but mostly this year.

719
00:59:55,086 --> 01:00:00,077
Um, Eveningstar Water Treatment Plant Engineering. The town has signed a contract

720
01:00:00,077 --> 01:00:06,061
for $343,000 to engineer the Eveningstar Water Treatment Plant. That is a signed

721
01:00:06,061 --> 01:00:11,015
contract, so I put that in the committed bucket. Um, this doesn't include the fact

722
01:00:11,015 --> 01:00:18,004
that the county has given us money for, uh, 3.5 for engineering. We in a town still

723
01:00:18,004 --> 01:00:22,064
have to spend 1.1 on construction, give or take, because we really don't have the

724
01:00:22,064 --> 01:00:27,008
final number. This number could change since we're just starting engineering. You

725
01:00:27,008 --> 01:00:31,077
will see a preliminary ending report in the next bit of time that could have a higher

726
01:00:31,077 --> 01:00:35,096
or lower number, but we're targeting right now 4.6.

727
01:00:38,048 --> 01:00:43,039
So, just put in the back of your mind 1.1 million is a future cost in the next three

728
01:00:43,039 --> 01:00:49,081
years that we haven't yet decided how to pay for. There is An application traveling

729
01:00:49,081 --> 01:00:55,013
through Congress that we put in for 700,000, but we have no sense of when that's

730
01:00:55,013 --> 01:00:57,081
going to be approved. So we don't even show that.

731
01:01:00,041 --> 01:01:03,004
We talked to Peter tonight and he was talking about how we still have remaining money

732
01:01:03,004 --> 01:01:08,044
left over in the contract we signed for EGGI to study the wells. So it's about, I

733
01:01:08,044 --> 01:01:12,048
think it's 75,000 is the remaining amount. I have to check. But it's a contract we

734
01:01:12,048 --> 01:01:18,024
signed to have EGGI find us a well. So it's committed because we signed it, so it's

735
01:01:18,024 --> 01:01:25,001
money to be spent this year. Then after that, if you look into the future, I kind

736
01:01:25,001 --> 01:01:30,058
of arbitrarily put 1.5 for FY 30. It's, you'll have to decide during the strategic

737
01:01:30,058 --> 01:01:35,001
retreat when you want to actually build the wealth. Where, where do you put the 1.5

738
01:01:35,001 --> 01:01:36,065
in the next 5 to 10 years?

739
01:01:38,097 --> 01:01:42,044
Stoney well coordination system upgrade, Trey, that's important because that's a

740
01:01:42,044 --> 01:01:46,098
safety issue right now. Staff are going into these vaults that are very tight under

741
01:01:46,098 --> 01:01:52,054
150 PSI pressure to do their work on the wells, and the coordination is only treated

742
01:01:52,054 --> 01:01:57,052
at one well. And it kind of cycles floods through, but when that well is off, so

743
01:01:57,056 --> 01:02:02,079
it's not being chlorinated. This project will connect all the wells, travel to the

744
01:02:02,079 --> 01:02:07,027
existing building there, treat it for chlorine. Staff will not have to go into the

745
01:02:07,027 --> 01:02:10,095
vault because all the work will be done in the house. So it's, it's half safety,

746
01:02:11,012 --> 01:02:18,089
half health. We had budgeted 320 3 years ago. The the final numbers came in

747
01:02:18,089 --> 01:02:25,098
90% ready to go to bed. It's at 6:30. So how do we reduce that delta in the future,

748
01:02:26,001 --> 01:02:29,079
right? Like between what they tell us it might cost and what it ultimately costs

749
01:02:29,079 --> 01:02:33,075
because it ends up being meaningless when it's that much different. Yeah, along the

750
01:02:33,075 --> 01:02:37,011
way, I think this is something that um could have been fixed along the way at 30,

751
01:02:37,016 --> 01:02:43,051
60, 90. They usually do give you like Shelby with Southern Greenway we knew it was

752
01:02:43,051 --> 01:02:48,061
traveling through this just was uh. I'll blame myself that I didn't catch it sooner.

753
01:02:49,026 --> 01:02:52,095
I, I just think it would help, especially when we're looking at these big long lists

754
01:02:52,095 --> 01:02:56,043
of numbers that will, how do we budget this? How do we put this there? I'm like,

755
01:02:56,052 --> 01:02:59,004
OK, that's gonna be about 250. That makes sense to me, but then it ends up being

756
01:02:59,004 --> 01:03:04,059
800. Like it's just a whole scale different. Yeah, so originally I, I show in the

757
01:03:04,059 --> 01:03:10,059
budget that I put, um. It's only I put in a lower number at 144 and this is here

758
01:03:10,061 --> 01:03:16,025
I put 400. I was surprised with the 620, but I understand. We'll probably do a better

759
01:03:16,025 --> 01:03:24,016
job alone. 30 include the 2:30. No, I think it's already the

760
01:03:24,016 --> 01:03:30,028
new number. Oh, I wrote 230 is the more. So in the budget you have 400. So the staff

761
01:03:30,028 --> 01:03:33,072
will have to come back to you with the budget amendment for that when it's time to

762
01:03:33,072 --> 01:03:38,095
spend the money. We'll have to erase that. Um, and Melissa, is this, are these kinds

763
01:03:38,095 --> 01:03:44,097
of increases just as a result of I mean, obviously there's just inflation and things

764
01:03:44,097 --> 01:03:49,052
along those lines. They're discovering new things as they engineer the project or

765
01:03:49,054 --> 01:03:55,009
or begin to explore it, but are we standardly setting in, you know, not to exceed

766
01:03:55,009 --> 01:04:02,009
clauses or clauses, and what can we be doing? So we have a, not to, this one's a

767
01:04:02,009 --> 01:04:05,067
complicated one because it's not like other projects. It originally was under Keith

768
01:04:05,067 --> 01:04:11,015
laying under Keaton Ports, and he originally was only going to widen the bolt. So

769
01:04:11,015 --> 01:04:15,003
you still have to go into the vault. You still have the coordination problem. That

770
01:04:15,003 --> 01:04:20,059
original number came from the 2023 rape study where we just put a bogey in. It actually

771
01:04:20,059 --> 01:04:26,015
had not been engineered. There was no PER. Yes, OK. So one of the things that we've

772
01:04:26,015 --> 01:04:30,093
implemented now that we didn't do before was guesses. We really were doing back in

773
01:04:30,093 --> 01:04:35,031
the nap. It was like you go to Keith Lane and say how much we go, uh, and literally

774
01:04:35,031 --> 01:04:41,096
go this number. Bowman. Only gives you numbers with a preliminary engineering report.

775
01:04:42,099 --> 01:04:49,078
That shows the cost and it will say FY 26 numbers FY 27 FY 28. It will show escalation.

776
01:04:50,012 --> 01:04:54,066
So it's just a matter of changing how we do business. So yes, we were guessing now

777
01:04:54,066 --> 01:04:58,000
we don't guess anymore. This was one of the last we're still guessing. Well,

778
01:05:00,051 --> 01:05:04,038
we should clarify that. Sorry, I apologize. We have somebody else guessing right

779
01:05:04,038 --> 01:05:08,033
now. No, we need to have more and more informed guessing. It goes from like literally

780
01:05:08,033 --> 01:05:13,059
like that Keith Keith Blaine would literally give me a, a. A sheet of paper with

781
01:05:13,059 --> 01:05:18,059
a little budget. Bowman gives me a 10 page report with pictures and numbers and a

782
01:05:18,059 --> 01:05:24,082
chart. Yeah, but they also they charge to predict the future remaining. I am trying

783
01:05:24,086 --> 01:05:28,023
to use more paper to predict more of this. Yeah, what's the difference in charging

784
01:05:28,023 --> 01:05:32,021
though that napkin, how much would that cost? $20 and the other one costs $10,000.

785
01:05:33,000 --> 01:05:37,011
And there's a difference in the estimates too, because we're paying for paying for

786
01:05:37,011 --> 01:05:40,011
the estimates. Yeah, we're paying for the estimates and they're different prices

787
01:05:40,011 --> 01:05:46,009
too, right? That's very true, right. So just to clarify for myself, um, so these

788
01:05:46,009 --> 01:05:52,015
numbers are accounting or including the county grant for Evening Star.

789
01:05:54,003 --> 01:05:58,083
It, it will, will this, the only thing on here is the engineering, right? You got,

790
01:05:59,014 --> 01:06:04,059
I see for Union Star you got 340 and then 1.1, but in the comment. You say county

791
01:06:04,059 --> 01:06:09,095
grant for 33.5. So that's why I was trying to focus on what we're spending in the

792
01:06:09,095 --> 01:06:14,091
blue column. So the total cost of Evening Star plan will be 4.6. That's a guess,

793
01:06:15,052 --> 01:06:23,031
4.6. The county has um obligated 3. 5 Now did they, is that already approved or is

794
01:06:23,031 --> 01:06:28,005
that just it's in the budget it's in the it's approved well. So that one's approved.

795
01:06:28,063 --> 01:06:32,094
That one's they've already voted on it. And are we getting that in all at once, or

796
01:06:32,094 --> 01:06:38,005
are we getting that spread over 3 years? 3 years. It's engineering half half. OK,

797
01:06:38,071 --> 01:06:45,098
and using the estimate of 4.6, that means it's with 1.1. OK. The engineering probably

798
01:06:45,098 --> 01:06:50,003
will get wrapped up and get reimbursed to us. And then what are we planning to submit

799
01:06:50,003 --> 01:06:53,087
to them this coming spring? So I think it's still gonna be under the old regime.

800
01:06:55,033 --> 01:06:59,075
What are we, what are we asking for this round? So this round you're only on currently

801
01:06:59,075 --> 01:07:04,002
as of August you can only ask for existing projects. They just approved that now.

802
01:07:04,001 --> 01:07:07,032
You'd be literally turning around six weeks later and saying, Can I have more? OK,

803
01:07:07,045 --> 01:07:11,002
so basically we're just gonna say, please follow through on your previous promise.

804
01:07:11,022 --> 01:07:14,076
The 3.5% is in the budget. OK, but we're not gonna, we're gonna ask them to fund

805
01:07:14,076 --> 01:07:18,019
their current, their current plan. Yes, but we're not gonna come in. We're not coming

806
01:07:18,019 --> 01:07:22,023
back because in our request we said we're paying for our portion. We said we're paying

807
01:07:22,023 --> 01:07:25,067
for 20%. Well, I didn't mean for eating. I just meant in general. Then we have some

808
01:07:25,067 --> 01:07:28,075
other ideas. Well, Southern Greenway is something that we're reading so right now

809
01:07:28,075 --> 01:07:31,094
we're asking for Southern Greenway. OK, that's what I want to clarify. So but they

810
01:07:31,094 --> 01:07:35,095
might have some money for that. So the CIP funding request is on every other year

811
01:07:35,095 --> 01:07:41,038
cycle of. I need more. It's funny. Water transportation. Here's, here's the answer

812
01:07:41,038 --> 01:07:45,068
to your question. The county is so used to engineering projects costing more every

813
01:07:45,068 --> 01:07:49,007
year. Every other year is, OK, how much more did it cost? What's the amendment that

814
01:07:49,007 --> 01:07:55,022
you need, and not a new project. So we actually had a meeting yesterday. We had a

815
01:07:55,022 --> 01:07:58,079
meeting with the county yesterday because they wanted to know why Southern Greenway

816
01:07:58,099 --> 01:08:02,005
costs so much more, and Shelby had to go through line by line and explain, Well,

817
01:08:02,059 --> 01:08:05,022
we're building a retaining wall. We're going under the bridge. We're going under

818
01:08:05,022 --> 01:08:11,028
the highway. Everybody mark your calendar. Tuesday is when it's going to Loudon County

819
01:08:11,028 --> 01:08:14,056
Finance Committee. If you want to speak during public comment for the Southern Greenway,

820
01:08:14,061 --> 01:08:19,028
that's when you do it. Next Tuesday, this coming up Tuesday. Yes, I will be coming

821
01:08:19,028 --> 01:08:23,082
back from BML, so I will miss it. But last time I waited till 11:30 p.m. and they

822
01:08:23,082 --> 01:08:27,095
never got a chance to talk. So I would recommend talking public comment, not wait

823
01:08:27,095 --> 01:08:32,096
for the agenda to come. So you're saying next this coming Tuesday. They've already

824
01:08:32,096 --> 01:08:36,028
given us money though for the Southern Greenway, haven't they? Yes, this is additional.

825
01:08:37,014 --> 01:08:44,091
How much have they given 2. 30. We're asking for 1.3. 2.3.

826
01:08:45,053 --> 01:08:50,049
OK. And is that in committee or is that in the board finance committee Tuesday. Finance

827
01:08:50,049 --> 01:08:53,057
Committee Tuesday. OK. So anybody who would like to speak out in favor of this other

828
01:08:53,062 --> 01:08:57,079
greenway, you couldn't speak during. Cooper will check how it works. Well, you have

829
01:08:57,079 --> 01:09:01,078
to, you, well, I actually, I've never spoken to committee. I've always spoken. I

830
01:09:01,078 --> 01:09:04,058
don't know if you can or can't. I don't think, I don't think you're allowed. I don't

831
01:09:04,058 --> 01:09:08,001
think you take public comment. Is it, is it an open session or not? Yeah, I will

832
01:09:08,001 --> 01:09:11,057
find out. It has to be open session. Oh, it is open session. I sat there before,

833
01:09:11,071 --> 01:09:16,014
but they don't, they don't take that. I take comment. I'll check. We will find out.

834
01:09:16,031 --> 01:09:22,077
I can just sit there and glower or smile, depending on our growing sign, smile. be

835
01:09:22,077 --> 01:09:27,013
there to answer questions, but you know if they have any, I feel confident, to be

836
01:09:27,013 --> 01:09:30,042
honest, if you want to go and see how it works, if you don't go, I'm sure it's fine

837
01:09:30,042 --> 01:09:36,001
because we spoke to, do you remember Mark Hoffman? So Mark Hoffman was assigned to

838
01:09:36,001 --> 01:09:39,061
us yesterday to find out why it costs more, and we went through the entire thing

839
01:09:39,098 --> 01:09:45,013
because he's the one speaking on our behalf on Tuesday. So he helped us build meetings.

840
01:09:45,026 --> 01:09:51,001
He's really good, yeah. He laughed about his daughter being one. Both our daughters

841
01:09:51,001 --> 01:09:56,098
were one when we started the V Street project. Yeah, you can go and make facial expression.

842
01:09:57,034 --> 01:10:01,018
It'd be interesting to see the process if if it's open. That's neat. So how it works

843
01:10:01,018 --> 01:10:07,066
is Everybody's made funding requests and the finance team review it and that um it's

844
01:10:07,066 --> 01:10:12,003
more difficult for the water sewer projects because The Eastern Island supervisors

845
01:10:12,003 --> 01:10:16,006
going, why are you? This one should be pretty easy because it's, it's transportation,

846
01:10:16,073 --> 01:10:24,008
so. OK Where was it? We're going through the stoneleigh chlorination so

847
01:10:24,008 --> 01:10:31,092
cost more and I apologize, but um I'll do 11. It's been a long day, Isaac, um,

848
01:10:32,001 --> 01:10:35,052
about the difference in money. We'll find a way to better track it along the way.

849
01:10:37,002 --> 01:10:42,081
Why is it so much more, you know, than the budget? OK, because again it was an estimate.

850
01:10:43,094 --> 01:10:49,004
It was an estimate. And so what happens is We have to put in the CIP plan at least

851
01:10:49,004 --> 01:10:53,086
a placeholder. At the same time, you're paying for the engineering to to fully flush

852
01:10:53,086 --> 01:10:58,079
it out. And so it just depends on When I did the numbers along the way.

853
01:11:01,041 --> 01:11:06,021
We'll make sure that we do a better job going forward. All right, so, um, you're,

854
01:11:06,003 --> 01:11:11,089
you're asking the council to Essentially authorized to start seeking a loan. You,

855
01:11:12,003 --> 01:11:17,025
you had a number in mind for the loan. Well, let me finish getting you haven't gone

856
01:11:17,025 --> 01:11:17,007
through everything,

857
01:11:19,019 --> 01:11:23,006
so this is just, I'm just hold off on the loan for a second. That's a separate. So

858
01:11:23,006 --> 01:11:28,003
50,000 for the truck, 84,000 into your remaining. This is educational. As a reminder,

859
01:11:28,051 --> 01:11:35,082
you only authorized 30% design of this donate pressure zone. So we have about 84,000

860
01:11:35,082 --> 01:11:40,007
left on that contract. And then during the strategic retreat, the council has to

861
01:11:40,007 --> 01:11:44,003
decide when you're going to pull the trigger on full design so that we can then take

862
01:11:44,003 --> 01:11:50,078
that full design and carry that through to ask for the 2.5 million. I thought we

863
01:11:50,078 --> 01:11:54,003
were going to be taking this initial amount. I just said that yeah, yeah, you have

864
01:11:54,003 --> 01:12:00,068
to you have to make. So the, so the, my point is that if you have to vote on, do

865
01:12:00,068 --> 01:12:07,018
you want to take 30%, 60%, 90%, You have to, what does your application package look

866
01:12:07,018 --> 01:12:15,001
like to take to the county because the more shovel ready it is, It It's um

867
01:12:15,036 --> 01:12:19,067
it carries more weight but with this one in particular it's the county's input that

868
01:12:19,067 --> 01:12:24,073
we need more than than our. Skin in the game for it. So this one is a long term.

869
01:12:25,095 --> 01:12:31,006
It's not your typical CIP project because it's it's educational, it's storytelling.

870
01:12:31,063 --> 01:12:36,001
It's, it's not gonna be we need to start calling it the stonely ticking time system

871
01:12:36,035 --> 01:12:44,027
like give it a like I wanted to avoid that term, but do we have an engineering report

872
01:12:44,031 --> 01:12:51,047
from Bowman right now. They're doing it right now. That's the 30%.

873
01:12:52,000 --> 01:12:57,047
So Bowman's doing like 6 capital projects for us right now. So, um, so.

874
01:13:00,096 --> 01:13:07,024
OK. We have to be cautious how we talk about the Sony project because we have to

875
01:13:07,024 --> 01:13:13,023
separate it from the county's overall goal to help us with the utility system and

876
01:13:13,025 --> 01:13:19,042
you don't want them to think. That this is your next. You learn how to keep it separate

877
01:13:19,042 --> 01:13:23,066
like, yes, we need help overall with repair replacement and funding and projects

878
01:13:23,066 --> 01:13:27,078
still needs its own special entity over here because otherwise that will become your

879
01:13:27,078 --> 01:13:30,086
next big chunk. I think that can be part of the upcoming retreat because I think

880
01:13:30,086 --> 01:13:34,002
we need to have a longer discussion about how to frame that and how to discuss it

881
01:13:34,002 --> 01:13:37,042
with the county because we keep coming back to it, but I, I don't disagree with you.

882
01:13:37,047 --> 01:13:40,026
I'm just saying like that's a longer discussion. I think we're gonna, I think we're

883
01:13:40,026 --> 01:13:43,073
going to be coming in with a big ask for the county for that one, and we need to,

884
01:13:43,075 --> 01:13:47,027
they don't want a special tax district. For it because that's the only other way

885
01:13:47,027 --> 01:13:50,091
it's going to be possible to even start to chop away at the cost for that. So yeah,

886
01:13:51,000 --> 01:13:56,031
and so I love still did it. It works. It's a special way to do it, but that's nice

887
01:13:56,042 --> 01:14:00,007
conversation. That's why I don't want to spend half a million designing something

888
01:14:00,072 --> 01:14:05,026
that we're not going to pay the construction cost on here, here. So we need to like.

889
01:14:06,016 --> 01:14:10,049
We need to sort of lay it out. We're putting up 83 this year to sort of flesh it

890
01:14:10,049 --> 01:14:15,047
out, the concept plan, understand the scope of the problem. But at that point, I

891
01:14:15,047 --> 01:14:19,071
think we need to have a strong conversation with the county about what, what does

892
01:14:19,071 --> 01:14:25,012
the county think is the way forward if we, if, if they take their time on this Western

893
01:14:25,012 --> 01:14:30,051
lab and water study, it'll be not just this year, it'll probably be the year after

894
01:14:30,051 --> 01:14:35,085
coming spring. They'll still be under the old system. And so if, if this year is

895
01:14:35,085 --> 01:14:41,005
gonna be the trail, then maybe next year we're coming around and we're gonna make

896
01:14:41,005 --> 01:14:45,009
our ask for Stoneleigh at that point. So to, to, to, to let you know how the the

897
01:14:45,009 --> 01:14:47,035
plan currently is at the

898
01:14:49,047 --> 01:14:54,041
It kind of wants to put in the FY 29 budget, which is gonna be drafted next summer.

899
01:14:55,006 --> 01:15:01,048
The results of the race study or the the study that and our right their study, not

900
01:15:01,048 --> 01:15:05,099
ours so I will have to feel out the county because from the county's angle they're

901
01:15:05,099 --> 01:15:11,079
gonna be like, well, we gave you 5 for the water tower, 4 for Evening Star, and then

902
01:15:11,079 --> 01:15:16,079
3. I, I understand all of this that Stoney is a whole separate thing and I think

903
01:15:16,079 --> 01:15:22,007
it needs to be I was like I don't see us asking next summer. I, I, well yeah, the

904
01:15:22,007 --> 01:15:27,056
county is gonna be just as. next summer as they are right now. Um, but for the purpose

905
01:15:27,056 --> 01:15:32,039
of the strike $84,000 is what we owe today. $84,000 is all we're spending today.

906
01:15:32,073 --> 01:15:38,044
Um, $100,000 to do the new water line in Hill Circle that is committed. The contract

907
01:15:38,044 --> 01:15:43,004
signed. The construction team is mobilizing, um, so that is a going forward project,

908
01:15:44,021 --> 01:15:49,004
yeah. So let me go on down to the PFOS, the two PFOS treatment projects, it's in

909
01:15:49,004 --> 01:15:56,055
red. The construction's in red to show. We've applied for it. If they say no, you

910
01:15:56,057 --> 01:16:00,096
have to decide what you want to do next. So is the grant going to pay for the engineering

911
01:16:00,096 --> 01:16:05,000
or just the construction? The engineer, the construction, the engineering is the

912
01:16:05,000 --> 01:16:09,012
committed part we're paying for in our application. We said we'd pay for these two

913
01:16:09,012 --> 01:16:14,094
numbers. OK, so we said we would pay. It was like. 10% or 15% and then they they

914
01:16:14,094 --> 01:16:20,022
would pay the construction cost. Are we fronting that engineering cost or are we

915
01:16:20,022 --> 01:16:24,009
waiting to hear back on the grant? We're fronting it to make it go faster, make what

916
01:16:24,009 --> 01:16:29,004
go faster the process because we have to be done by 29. We will, we're, we're starting

917
01:16:29,004 --> 01:16:34,092
engineering. Yeah, I, I think we need to have, I mean, we talked about this some

918
01:16:34,092 --> 01:16:39,004
with Shelby last time, um, I think it was Shelby that we talked about Bowman, Bowman,

919
01:16:39,052 --> 01:16:41,069
that's right, sorry, um,

920
01:16:43,089 --> 01:16:48,061
I think we should talk about this during the strategic planning session. Because,

921
01:16:48,087 --> 01:16:55,056
um, Even a year ago, that 2029 date was something that was moving to the right. I

922
01:16:55,056 --> 01:16:59,028
know it hasn't officially moved to the right yet, but it was in motion to the right.

923
01:16:59,063 --> 01:17:05,027
And so I think other localities are planning for 2031 now. So I want to kind of understand

924
01:17:06,004 --> 01:17:09,083
Should we be still planning for 2029 or should we be planning for 2031? So I'll give

925
01:17:09,083 --> 01:17:13,079
my three second opinion right now is that if everyone across the country is trying

926
01:17:13,079 --> 01:17:18,003
to be P5 settlings, the equipment to do the work is going to be on backorder or out

927
01:17:18,003 --> 01:17:25,082
of order or you want to be the first orders and to prove that you need. You're, you're

928
01:17:25,082 --> 01:17:29,042
asking for an extension. It's, it's not that they're moving the date, it's the ability

929
01:17:29,042 --> 01:17:34,084
to ask for an extension. So we won't know until 2029 if we got approved for the extension.

930
01:17:34,099 --> 01:17:40,086
So we have to show progress that we're moving towards it. So we could be six months

931
01:17:40,086 --> 01:17:44,078
behind schedule, 9 months behind schedule, and they would give us grace, but we can't

932
01:17:44,078 --> 01:17:49,086
be like, well, we didn't start because we didn't know, so. I, I, the other thing

933
01:17:49,086 --> 01:17:54,098
about the 718 project is it's also solving the issue about the well in the backyard.

934
01:17:55,027 --> 01:18:03,008
So it's a twofold project, um. But that is my opinion. That grant, just as a reminder,

935
01:18:03,038 --> 01:18:09,011
uh, we'll find out in December. Is that right? OK. That was the same question. When

936
01:18:09,011 --> 01:18:16,023
do we know about that? Federal state Grants are a little more political when they

937
01:18:16,023 --> 01:18:21,016
have they have programs. I don't know, but we have a good chance. So Hooper's helping

938
01:18:21,016 --> 01:18:26,001
make a running list of things for the retreat that we'll be talking about. Speaking

939
01:18:26,001 --> 01:18:30,082
of things to discuss earlier treat the west, the uh the the water line under the

940
01:18:30,082 --> 01:18:36,026
lake, um, we're, we've we're moving forward on permitting, engineering, acquisition,

941
01:18:36,031 --> 01:18:40,006
but not construction because the council has pushed pause on it. But for the purposes

942
01:18:40,006 --> 01:18:44,019
of the rate study, we have to pick a year that you're going to pull the trigger on

943
01:18:44,019 --> 01:18:50,001
it so we can plan for it. So it is something you could include in the loan because

944
01:18:50,001 --> 01:18:53,066
the loan can be a 3-year loan. So it doesn't have to be something you're gonna do

945
01:18:53,066 --> 01:18:57,074
this year, next year, the following year, but right now I don't know where to put

946
01:18:57,074 --> 01:19:02,019
it in the CIP. So do we have enough other projects that would, we could use to justify

947
01:19:02,019 --> 01:19:06,086
the loan? Yeah, it's everything in that first column. So yeah, so yeah, I'd say let's,

948
01:19:06,095 --> 01:19:11,045
let's not, let's not commit to it on the loan package loan application if we're not

949
01:19:11,047 --> 01:19:14,058
sure about it. If we have other things we can use to justify the loan, right? And

950
01:19:14,058 --> 01:19:20,069
so the order of operations, so. Um, OK, let's pause for a second. This number here,

951
01:19:20,009 --> 01:19:26,033
the, the last part is the loan payment, and that is $500,000. The check has already

952
01:19:26,033 --> 01:19:33,013
been cut. It, it's already been sent in the mail, but as of this report, as of August

953
01:19:33,013 --> 01:19:36,097
30 person hadn't been cut. Does that make sense? So that number is $500,000 less.

954
01:19:38,011 --> 01:19:42,098
So, um, that's where the 3 point, if you look at the sheet over here for overall

955
01:19:42,098 --> 01:19:50,034
building status, it says that 3 point. 3,065,000 is committed. That matches the chart

956
01:19:50,034 --> 01:19:51,022
I just showed you.

957
01:19:54,025 --> 01:20:02,017
On the bottom. Yeah. So Our preliminary off the bat request for the

958
01:20:02,017 --> 01:20:08,087
loan is mine's that loan payment so the the new line would be 500,000 be 2. Um

959
01:20:10,059 --> 01:20:14,018
And on the general fund side, that is committed general fund projects that you would

960
01:20:14,018 --> 01:20:18,082
see on the general fund approved budget. That includes propers and the remaining

961
01:20:18,082 --> 01:20:24,042
portion of um the transportation proper as well. We can go over that later. But the

962
01:20:24,042 --> 01:20:29,047
focus of the utility conversation is It all is layered. It's talking about the financial

963
01:20:29,047 --> 01:20:34,011
report, what's committed, what's committed to pay cash this year. The council's interested

964
01:20:34,011 --> 01:20:39,086
in a loan. We don't have to pay cash. I had a meeting with Davenport, Kyle from Davenport

965
01:20:39,086 --> 01:20:45,051
on Monday to discuss our chances for a loan, and he said that the loan last time

966
01:20:45,051 --> 01:20:50,006
went smoothly because we were going through the rate study. Uh, who was here for

967
01:20:50,006 --> 01:20:54,002
that. It was like the budget was being improved, the rates were being improved, the

968
01:20:54,002 --> 01:20:59,074
rates were being improved all at the same time. So our package to uh perspective

969
01:20:59,074 --> 01:21:04,047
banks made this look very, um, appealing, you know, we have a plan in place, we have

970
01:21:04,047 --> 01:21:10,035
a way to pay for it. So he said that he wants to, he recommends we wait for the rate

971
01:21:10,035 --> 01:21:15,003
study. To be completed and the audit to be completed, so that's about December. And

972
01:21:15,003 --> 01:21:19,003
then they can look at helping us in January, February get the loan. It takes about

973
01:21:19,003 --> 01:21:26,023
60 days, which lines up perfectly with um Largely Ermont, Wyoming, but he's he's

974
01:21:26,026 --> 01:21:30,072
Thinking bank placement we're not looking at uh the revolving water condor or any

975
01:21:30,072 --> 01:21:33,092
other things like that. I didn't want to do the snap again, so I have to meet with

976
01:21:33,092 --> 01:21:37,093
them again, um, but I just got preliminary, you know, he just said we have to look

977
01:21:37,093 --> 01:21:44,029
creditworthy and As a refresher, what can you give a definition of the snap loan?

978
01:21:45,032 --> 01:21:49,098
Is it, is it have certain requirements, or is it state like that? It was a very simple

979
01:21:49,098 --> 01:21:54,071
process. It was just we had a list of utility projects and if we decided not to do

980
01:21:54,071 --> 01:21:57,092
one of those, we just had to send it nothing. We're gonna do this project instead,

981
01:21:58,024 --> 01:22:03,031
and we had 3 years to spend the money or we lost the interest accrued. So they give

982
01:22:03,031 --> 01:22:07,011
us the money. It goes to the bank. We make interest. We can keep the interest, maybe

983
01:22:07,011 --> 01:22:09,038
spend it within 3 years. OK, thanks.

984
01:22:11,084 --> 01:22:16,076
So, Melissa, with the rate study, and I know that's a whole separate conversation,

985
01:22:16,092 --> 01:22:23,077
but we just had a mini conversation about Stoneleigh. Is that having, so those potential

986
01:22:24,007 --> 01:22:31,072
costs that we hope the county will cover. Are those being incorporated into the rate

987
01:22:31,072 --> 01:22:38,073
study as part of our conversation that's a strategic um you know since she brought

988
01:22:38,073 --> 01:22:45,084
up the rate study, um, at the last meeting. Uh, Scott requested an update for him

989
01:22:45,086 --> 01:22:53,073
on how far the race study is going. So have you had that update? No, no, no, but

990
01:22:53,073 --> 01:22:57,028
I hadn't had an opportunity. I just asked for a meeting to get caught up and so,

991
01:22:57,005 --> 01:23:01,057
so this conversation is what's holding up the race study, this, this decision, because

992
01:23:01,057 --> 01:23:06,088
I can't make these. I can, I can give them bogeys. I can give them guesses, but I

993
01:23:06,088 --> 01:23:10,052
feel more comfortable with a little more. I mean, a rating model can have scenarios

994
01:23:10,052 --> 01:23:16,048
in it. You can have a scenario that has 1.5 and one has 2.5 and one that has 4. So

995
01:23:16,048 --> 01:23:20,002
the, the question they're asking is what is your 5 year CIP? What's your 10 year

996
01:23:20,002 --> 01:23:27,039
CIP now to be. To be upfront and say, well, there's a chance we might pay cash.

997
01:23:28,031 --> 01:23:33,058
In 10 years, 2.5%, you know, it, there's a model that shows that versus we have the

998
01:23:33,058 --> 01:23:37,082
county pay for it, so we can't assume the county's gonna give us the money. So you

999
01:23:37,082 --> 01:23:41,086
have, but you have to, but there's also a model where like we talked about, there's

1000
01:23:41,086 --> 01:23:46,005
a special tax district where, and it's not coming out of the broad consumer base

1001
01:23:46,005 --> 01:23:50,066
to pay for and a good rate model will have unspecified in it and we can just say,

1002
01:23:50,071 --> 01:23:56,031
well, it's part of the unspecified, so it helps. All I'm saying is that I would feel

1003
01:23:56,031 --> 01:24:00,035
better if I can give bogeys like I did here, you know, I'm just kind of place where

1004
01:24:00,035 --> 01:24:05,002
I think it would be. And so getting feedback from your helps when I give it to the,

1005
01:24:05,004 --> 01:24:08,098
the Lake City people about, well, we wanna, we do want to move forward on the lake

1006
01:24:08,098 --> 01:24:12,032
to lake water line or we don't want to move forward on the lake to lake water line.

1007
01:24:12,072 --> 01:24:18,031
Yeah, I just, I don't think that the council will have the information. To make that

1008
01:24:18,031 --> 01:24:24,009
sort of decision. Even after, even at the strategic planning session, we're really,

1009
01:24:24,017 --> 01:24:29,018
we're really setting up a conversation that's gonna be When the rape model comes

1010
01:24:29,018 --> 01:24:34,059
up. And they say, well, here's your 20% scenario, and here's your 10% scenario, and

1011
01:24:34,059 --> 01:24:39,005
here's what you're giving up for each scenario. That's when we will have a better

1012
01:24:39,005 --> 01:24:43,045
conversation. Yeah, but here, nor there, I still have to submit everything to the,

1013
01:24:43,052 --> 01:24:46,015
the, the rate study people. I've already, you know, I'm already having those conversations.

1014
01:24:46,028 --> 01:24:50,043
I just wanna make sure that we have this conversation again at the retreat where

1015
01:24:50,043 --> 01:24:52,099
I don't feel like I'm telling you what to do and you're telling me what you wanna

1016
01:24:52,099 --> 01:24:57,067
do. Yeah, I mean, a good rate study will have scenarios, and, and to me the, the

1017
01:24:57,067 --> 01:25:05,000
CIP list. I think what we can do in the strategic plan section is help you rank them

1018
01:25:06,002 --> 01:25:10,073
and so that, so that you know, OK, well I've got this dotted line that's moving up

1019
01:25:10,073 --> 01:25:15,089
the bottom of the CIP list and you know, well, if you put the line here that it's

1020
01:25:15,089 --> 01:25:18,081
this much of a rate increase, you put the line here and it's this much of a rate

1021
01:25:18,081 --> 01:25:22,041
increase and hopefully the rate model will allow us to do this sorts of scenarios

1022
01:25:22,041 --> 01:25:26,046
once it's ready. So one of the questions is what are your CIP lists is gonna be paid

1023
01:25:26,046 --> 01:25:30,069
for by a loan. So I'm just gonna use the list that I am gonna recommend. I think,

1024
01:25:30,078 --> 01:25:34,021
I think you should, I mean, that's just part of our financial plan. Our fiscal policy

1025
01:25:34,021 --> 01:25:39,084
right now is to fund long term capital improvements with loans. And so I, I think

1026
01:25:39,084 --> 01:25:43,097
it's perfectly normal to say, look, we're gonna pursue a bank placement in January

1027
01:25:43,097 --> 01:25:49,017
even if we don't know whether it's a 1 million or a 3 million, um, you know, that

1028
01:25:49,017 --> 01:25:55,098
will sort of play out during the rate study. Um, but I think we've got too much capital

1029
01:25:55,098 --> 01:26:00,087
that we've already committed to that we pretty much have to be playing alone. So

1030
01:26:00,087 --> 01:26:06,031
yeah, it's, it's a busy time for Scott because that is a great story. We should move

1031
01:26:06,031 --> 01:26:06,045
in.

1032
01:26:08,074 --> 01:26:16,007
I'm sure we will all be informed. It's going to require intensive discussion. They're,

1033
01:26:16,012 --> 01:26:18,076
they're only, there's, there's nothing to be talked about race right now because

1034
01:26:18,076 --> 01:26:22,002
all they're doing is collecting data, so they have a long wish list. There's like,

1035
01:26:22,012 --> 01:26:25,002
where's our data and I'm like, I'm trying to get it to you. That's what's happening.

1036
01:26:25,076 --> 01:26:29,094
So, um, to Scott's point, are, are we talking about incorporating these sort of different

1037
01:26:29,096 --> 01:26:34,009
scenarios? Yeah, that's because I, I think it would actually be informative and useful

1038
01:26:34,009 --> 01:26:40,063
to have the what if, uh, the town had to pay out of the utility coffer for this massive

1039
01:26:40,063 --> 01:26:45,099
CIP project because I think that would create political will to moving, you know,

1040
01:26:46,008 --> 01:26:49,083
that forward. So that logic, that's why it's important to have your CIP show that

1041
01:26:49,083 --> 01:26:55,005
you are paying cash for it. So it does get and then that's how the potential reimbursement

1042
01:26:55,059 --> 01:26:58,062
of some of that stuff. Well, I was gonna say is that's how the water tower came to

1043
01:26:58,062 --> 01:27:03,002
us because we put the water tower in as we were paying for it. It produced we were

1044
01:27:03,002 --> 01:27:06,074
gonna build it regardless, right? It produced a rate that drew attention. The county

1045
01:27:06,074 --> 01:27:10,002
came and said, what's going on? So yeah, so we, we were building that water tower

1046
01:27:10,002 --> 01:27:13,094
and you also have to remember that the county's kicking off their exact same study

1047
01:27:13,094 --> 01:27:19,016
in December to look at the exact same things, the exact same scenario, so. We will

1048
01:27:19,016 --> 01:27:21,008
be telling them, hey, we have to go with Stoneleigh, and they're gonna have to put

1049
01:27:21,008 --> 01:27:27,092
that into their mind. So it is a wild time to be here because I was telling staff,

1050
01:27:27,097 --> 01:27:35,002
I was like, I've got the audit, the rate study, the county study, the bank loan study.

1051
01:27:36,021 --> 01:27:41,027
And the budget is coming around a bit. You're going to be very knowledgeable about

1052
01:27:41,033 --> 01:27:48,003
all of this. It's all in my head. So anyway, so I, I'm not gonna give you this every

1053
01:27:48,032 --> 01:27:53,067
time, but I wanted to unders I, to me, I'm not an auditor. I don't understand a lot

1054
01:27:53,067 --> 01:27:57,087
of things about fund balance and trial balance, but I wanted the committed number

1055
01:27:57,087 --> 01:28:02,007
because that meant the most to me so that you don't see, you know, $4 million in

1056
01:28:02,007 --> 01:28:04,087
the bank and think you're $4 million in the bank because you've already committed

1057
01:28:04,087 --> 01:28:12,006
to $3 million. So, um, I hope this is helpful. But just, just for the

1058
01:28:12,006 --> 01:28:16,006
council's reference, I, I've been going back and looking at the 2023 study to kind

1059
01:28:16,006 --> 01:28:22,013
of see what were the assumptions we made back in 2023 about debt placements and everything

1060
01:28:22,013 --> 01:28:26,044
else, just to see how this matches up. Now, back then, we didn't know that the county

1061
01:28:26,044 --> 01:28:31,006
was going to be so kind as to pay for the, the water tower, or the Union Star Treatment

1062
01:28:31,006 --> 01:28:37,079
Plant. So we had set the rates, um, assuming that we were going to have to borrow

1063
01:28:38,017 --> 01:28:45,094
for the water tower. And then borrow for the Easy Star Treatment plant. Now, we'd

1064
01:28:45,094 --> 01:28:50,019
also ended up You know, having some other capital costs kind of blow up in there.

1065
01:28:50,025 --> 01:28:56,064
But that was a nice You know, bonus there, even with those two projects paid for,

1066
01:28:56,098 --> 01:29:03,000
we still were assuming that there would be an additional loan. Um, coming up in 2029,

1067
01:29:03,014 --> 01:29:06,093
so about a year later than what we're talking about here for another 2.5 million.

1068
01:29:07,031 --> 01:29:13,009
So we, we kind of knew that, you know, so, um, I do think we're probably running

1069
01:29:13,009 --> 01:29:17,038
a little hotter than the rate study assumed, um, but that's, I think mostly gonna

1070
01:29:17,038 --> 01:29:21,041
be in the operating costs and then just the CIP costs that we just saw keep going

1071
01:29:21,041 --> 01:29:27,064
up. Yeah, and I mean, the P5 project didn't exist then. Yeah, And, and, uh, of course

1072
01:29:27,064 --> 01:29:31,021
we need to see what our reserve levels are like relative to the policy, but it'll

1073
01:29:31,021 --> 01:29:36,007
be very interesting, I think when they get their first rate model out, you know,

1074
01:29:36,009 --> 01:29:39,068
what's, what's the number that makes it close, and that's when we'll really start

1075
01:29:39,068 --> 01:29:43,039
talking about capital because we'll just start to make, they have to make decisions

1076
01:29:43,039 --> 01:29:47,064
about, OK, are these nice to haves or are these must-haves? Yeah, I, I can't in any

1077
01:29:47,064 --> 01:29:51,064
way like say how I feel about finishing the across the lake line until I know like

1078
01:29:51,064 --> 01:29:57,056
what that's gonna translate into like rates wise and there's only. There's probably

1079
01:29:57,056 --> 01:30:04,003
only 3. Smaller capital projects that are gonna be new and everything else. It's

1080
01:30:04,003 --> 01:30:07,091
just continue moving around. Um, and they're critical. They're not, they're not one

1081
01:30:07,091 --> 01:30:12,027
of these, they're must do. Yeah, but it'd be nice. I mean, we've, we've been spending

1082
01:30:12,027 --> 01:30:16,047
2 to $3 million a year on capital for the last 3 or 4 years, you know, I, I don't

1083
01:30:16,047 --> 01:30:20,062
mind a little lull after we finish. I'm, I'm happy to make this little list and go,

1084
01:30:20,064 --> 01:30:28,004
look at that. I'll have a break in 2030. Well, we can focus on the Southern collector

1085
01:30:28,004 --> 01:30:31,004
and the North Southern Trail and the and the Northern Greenway. This is why I'm not

1086
01:30:31,004 --> 01:30:35,049
going anywhere. I constantly have things to do here. Everything is a new day. Yeah,

1087
01:30:35,057 --> 01:30:38,052
we try to get all our links in with the county before they change their process,

1088
01:30:39,005 --> 01:30:45,005
or if it's changed. Um, I will say that somebody had him in the county whose name

1089
01:30:45,005 --> 01:30:50,076
was me was like, once I finish this study with the Western towns, I'm retiring, so.

1090
01:30:51,081 --> 01:30:56,002
Um, so, uh, we're good with the, we happy with the finance report. Are we on the

1091
01:30:56,002 --> 01:31:03,007
right track? It's more data. I appreciate that, yeah, um. Man, I was so happy about

1092
01:31:03,007 --> 01:31:08,035
that. Now I look at the next subject on the. You're moving to a different part of

1093
01:31:08,035 --> 01:31:09,014
my brain now.

1094
01:31:12,066 --> 01:31:16,021
All right. So yes, the next topic is the conference of plan update. I saw we had

1095
01:31:16,021 --> 01:31:21,089
a staff memo on that. Um, did you want to talk through it? Give me a second. Um,

1096
01:31:22,094 --> 01:31:26,063
can I say, so while you're gathering your thoughts, I really appreciated the sort

1097
01:31:26,063 --> 01:31:32,047
of all the hedging that you did in that because I understand why you're tailoring

1098
01:31:32,047 --> 01:31:36,031
this so very carefully, the language in there. So I read through it and thank you.

1099
01:31:36,054 --> 01:31:40,087
I, I, the scope, the narrowing the scope is what I appreciated. I have worked on

1100
01:31:40,087 --> 01:31:44,038
it for a while. I apologize. I had it in my hands earlier this year and it just kept

1101
01:31:44,064 --> 01:31:51,075
and keeps other people from, um, focusing. So strangely, me and Bedford's on the

1102
01:31:51,075 --> 01:31:54,099
original comprehensive plan in 2017, and here we are today. I can't believe we're

1103
01:31:54,099 --> 01:32:01,022
at the 10 year mark. Um, So it was the direction of counsel to go back to the, the

1104
01:32:01,022 --> 01:32:06,037
comprehensive plan and do um You know, go through and cross out projects have been

1105
01:32:06,037 --> 01:32:12,051
completed, change dates, update data, um, no, no massive change to the document,

1106
01:32:12,064 --> 01:32:19,021
just a cleanup and a revisit. Uh, we went back through a staff and tried to add in

1107
01:32:19,021 --> 01:32:24,009
some language that talked about what to do if there's an actual policy change that

1108
01:32:24,009 --> 01:32:29,035
needs to be changed. A policy that needs to be where you want to change. So we call

1109
01:32:29,035 --> 01:32:33,094
that an amendment. So think of the con my approach is this Think of it as the conference

1110
01:32:33,094 --> 01:32:37,043
of plan like the zoning ordinance. You don't just go and delete a line or add a line

1111
01:32:37,043 --> 01:32:40,063
in the zoning ordinance. You actually have to propose a who, what, when, why. You

1112
01:32:40,063 --> 01:32:45,099
call it amendment. It's an official change to the, the document. So our recommendation

1113
01:32:45,099 --> 01:32:51,001
is that we go through the cognitive plan, same concept, do an overall cleanup, refresher,

1114
01:32:51,031 --> 01:32:55,024
new maps, new data. Things have changed in 10 years. But if there's a policy that

1115
01:32:55,024 --> 01:32:58,053
really gets to all of you that you really feel is important to do you want to change,

1116
01:32:58,082 --> 01:33:06,002
talk about it, defend it, explain it. So, um, The key things

1117
01:33:06,002 --> 01:33:12,044
are time-specific references like within 5 years by 2020, tables, figures, statistics,

1118
01:33:12,065 --> 01:33:17,023
projects that we planned to do that we completed, studies that we talked about and

1119
01:33:17,029 --> 01:33:23,056
we finished like we put the Appalachian Trail Community 10 years ago. Um, references

1120
01:33:23,056 --> 01:33:28,092
to organizations, uh, goals, strategies, factual statements, and longer development.

1121
01:33:29,007 --> 01:33:36,026
Things that um don't Requiring amendment right now is aspirational goals I've been

1122
01:33:36,026 --> 01:33:39,073
achieved, uh, policies and growth plan, housing, transportation. That's at this point,

1123
01:33:39,078 --> 01:33:44,001
that is your policy. If you want to change it, talk about it and explain why, um.

1124
01:33:44,081 --> 01:33:49,076
Anything uh historical? And statements about community values and identity. We spent

1125
01:33:49,076 --> 01:33:55,012
a long time doing community outreach. We did surveys, and community meetings. I don't

1126
01:33:55,012 --> 01:33:59,042
see anything that's changed in the community's output 10 years up to the day. Um,

1127
01:33:59,089 --> 01:34:02,026
but if there's something that you'd like to talk to the community, we can do a survey.

1128
01:34:03,076 --> 01:34:08,067
Uh, I, I don't think we should plan a survey unless, unless, uh, you know, there's

1129
01:34:08,067 --> 01:34:11,083
a strong sentiment for it. Maybe that's something we can talk about during the planning

1130
01:34:11,083 --> 01:34:17,023
session next, next time is, is, do we want to do a survey? And if we do, I think

1131
01:34:17,023 --> 01:34:20,079
we should have some focus to goal for that survey, right? And just let's just throw

1132
01:34:20,079 --> 01:34:23,095
stuff out there. Yeah, I would recommend not to do a survey because I'm proud of

1133
01:34:23,095 --> 01:34:26,079
all the work we did, but it was a bit more. I just put it out there because I felt

1134
01:34:26,079 --> 01:34:31,042
bad saying. No, I, I think, I think that's, that should be on the agenda for the

1135
01:34:31,042 --> 01:34:36,015
just as a question to the council, but in a long form meeting like that to just kick

1136
01:34:36,015 --> 01:34:39,031
it around and see whether we all agree with you or whether a member of the council

1137
01:34:39,031 --> 01:34:42,083
strongly disagrees with you, but I don't want to have that debate tonight. Let's

1138
01:34:42,083 --> 01:34:47,058
have that debate in that long meeting. So you, you were, if I read it correctly,

1139
01:34:48,000 --> 01:34:55,019
the staff is going to give us all copies of the existing plan in November. I give

1140
01:34:55,019 --> 01:35:01,098
it to you now. It's on the website, but um. So You're gonna get my bearings. So,

1141
01:35:03,022 --> 01:35:08,021
We as staff are very busy right now. We're, we, we cannot give 3 years to a comprehensive

1142
01:35:08,021 --> 01:35:15,047
plan amendment update. We want to be clean, methodical, organized, fair, but

1143
01:35:16,047 --> 01:35:18,094
I, I love the compliment. I wish I could do it all the time. It's great. It's my

1144
01:35:18,094 --> 01:35:25,006
favorite thing. Um, but, uh, I'm proud of the work. I was there to write it. I remember

1145
01:35:25,006 --> 01:35:28,092
all the work that went into it. It feels like it was yesterday. A lot of it's still

1146
01:35:28,092 --> 01:35:33,039
very relevant. And so I don't think it's like aged badly at all. I think it's aged

1147
01:35:33,039 --> 01:35:38,039
pretty well. And so, you know, I, I like to think of this as this is a review, not

1148
01:35:38,039 --> 01:35:42,087
a revision. And that's what I put in my memo was that the best part about this process

1149
01:35:42,087 --> 01:35:47,003
is to pat yourself on the back and show what you've accomplished at the same time

1150
01:35:47,003 --> 01:35:50,066
review your goals and your. To do list, you know, what were we thinking about? Why

1151
01:35:50,066 --> 01:35:54,036
are we thinking about that? There are things out there that I'd love to see come

1152
01:35:54,036 --> 01:35:57,008
true, but we just haven't had the time and where do we put that on the priority list.

1153
01:35:58,004 --> 01:36:00,009
Yeah, and I wouldn't mind if like if there's an output from this that says, look,

1154
01:36:00,099 --> 01:36:05,034
here are the things that met the criteria of a, of a, of a review, you know, of a

1155
01:36:05,034 --> 01:36:08,069
review right now. These are the things that the must fixes, the things that We know

1156
01:36:08,069 --> 01:36:12,037
we have to change outdated maps, like you said, things like that, like a change log

1157
01:36:12,037 --> 01:36:15,061
that you get when you update an app, like here's the things that we updated. And

1158
01:36:15,061 --> 01:36:19,093
if the planning commission or the staff or a council member has some things that

1159
01:36:19,093 --> 01:36:25,009
they think, oh, if we were doing a revision of comp plan, I really wish we could

1160
01:36:25,009 --> 01:36:29,089
go and take a hard look at this one chapter or this area, this policy. I'm not opposed

1161
01:36:29,089 --> 01:36:33,085
to like the planning commission or the council having just a little, you know, addendum.

1162
01:36:34,004 --> 01:36:39,008
Of items to make sure we cover in the next comprehensive plan review and just sort

1163
01:36:39,008 --> 01:36:41,009
of put it off to the side and say, look, these are the things that we didn't do during

1164
01:36:41,092 --> 01:36:47,036
this update, but we've identified as things that require further study. And just

1165
01:36:47,036 --> 01:36:51,051
like, I don't want to like forget anything we we look at during this review process.

1166
01:36:51,006 --> 01:36:55,027
I just don't want to have it be, I don't want to hold the whole thing hostage to

1167
01:36:55,041 --> 01:36:59,059
getting it perfect all over again. And, and that's in here. I'm sorry it's a long

1168
01:36:59,059 --> 01:37:04,089
memo. Talks about we don't need to improve the language or make it sound better,

1169
01:37:04,092 --> 01:37:10,019
you know, if we don't scope creep by chain. Yeah, I said, I don't want to forget

1170
01:37:10,019 --> 01:37:13,083
anything important that comes up as part of this review process, but I do want to

1171
01:37:13,083 --> 01:37:18,071
say, well, if we're gonna really like tear into a chapter, let's kind of just queue

1172
01:37:18,071 --> 01:37:24,067
that up for a future more comprehensive review of it, um, and I promise to stay away

1173
01:37:24,067 --> 01:37:26,002
from commas.

1174
01:37:28,038 --> 01:37:31,068
I brought you all another funny story about the comp plan. I had it all the way down

1175
01:37:31,007 --> 01:37:35,049
to the end. It was, it was perfect. I was 9 months pregnant with Lincoln. He was

1176
01:37:35,049 --> 01:37:40,006
coming in like 2 weeks. I was like, I'm gonna get this thing out of planning commission

1177
01:37:40,006 --> 01:37:44,054
to council, the town council, and I, I took it to planning commission ready to go,

1178
01:37:44,058 --> 01:37:49,023
and they delayed it. And so I had to have Lincoln and Mary Anne carried the comp

1179
01:37:49,023 --> 01:37:54,044
plan through the summer. Until I returned. To this day, I don't know what was deleted

1180
01:37:54,044 --> 01:37:57,007
while I was on maternity leave, but I trust Mary I did it completely.

1181
01:37:59,086 --> 01:38:05,068
I think my thing about squirrels or birdhouses was deleted. But um all right well

1182
01:38:05,085 --> 01:38:09,096
I have a question. Is it this is the first time in 10 years that we're reviewing

1183
01:38:09,096 --> 01:38:13,072
it, or was it at a 5 year mark that we looked at it too? So we've looked at it a

1184
01:38:13,072 --> 01:38:18,004
couple of times. We did the Western BLA amendment and we also did the commercial

1185
01:38:18,004 --> 01:38:21,095
district here amendment. So at any time you can do an amendment to the document,

1186
01:38:22,009 --> 01:38:26,075
which is why I'm reminding you that there is a policy for amending your. So think

1187
01:38:26,075 --> 01:38:30,065
about it in your head like that when you take out a policy, is it on a 5 year review

1188
01:38:30,065 --> 01:38:33,081
cycle or a 10 year review cycle? Well, we didn't do anything before this. This is

1189
01:38:33,081 --> 01:38:39,065
we're setting a piece now, so 10. It's, it's, you're, you're legally required to

1190
01:38:39,065 --> 01:38:43,025
at least look at it every 5 years and talk about updating it and make decisions you

1191
01:38:43,025 --> 01:38:50,036
want to update it, OK. So for timeline of staff review first, when are you thinking,

1192
01:38:50,047 --> 01:38:56,042
and I think it might have been November is when we'll get so I actually was just

1193
01:38:56,042 --> 01:39:00,098
working backwards and to be honest, what I really want is that you have completed

1194
01:39:00,098 --> 01:39:05,067
and adopted it at least 6 weeks before the election. Because I don't want it to feel

1195
01:39:05,067 --> 01:39:08,099
like you've just done something and there might be a whole new council next year.

1196
01:39:09,001 --> 01:39:11,067
I'm not saying, you know what I'm saying like, like I want it to be plenty of times

1197
01:39:11,067 --> 01:39:15,083
that this council is the one reviewing it because I've been there before where people

1198
01:39:15,083 --> 01:39:20,059
feel uncomfortable as the election is approaching, then people start to go, oh, maybe

1199
01:39:20,059 --> 01:39:24,035
we'll just put it off until after the election so that person gets a chance to review

1200
01:39:24,035 --> 01:39:30,081
it. So I was just trying to get into like September to be done. I think it was a

1201
01:39:30,081 --> 01:39:34,096
good schedule. Just giving the planning permission 6 months is a good amount of time.

1202
01:39:35,002 --> 01:39:38,053
I think that's a serious effort. And in there it talks about doing a work session

1203
01:39:38,053 --> 01:39:43,016
with the council halfway through and along the way you all receive copies so you

1204
01:39:43,016 --> 01:39:46,052
can come to me if you have a question. It, it, I don't want to feel like you waited

1205
01:39:46,052 --> 01:39:50,008
till they were done and then looked at it, just feel like it's a living document,

1206
01:39:50,025 --> 01:39:55,004
so you stay ahead and not feel like you're catching up. We're looking forward to

1207
01:39:55,004 --> 01:40:01,011
it. Speaking of, should we talk about the town council reps of the planning commission?

1208
01:40:05,031 --> 01:40:11,009
I'm certainly open to that discussion. Do you want to get off of it? No, I, I, I,

1209
01:40:12,007 --> 01:40:17,099
I'm just a liaison now. Uh, are you wanting to continue to stay on I'll continue

1210
01:40:17,099 --> 01:40:23,056
and I, I, you know, I. Actually like this project to, to take a look and I think

1211
01:40:23,056 --> 01:40:28,056
I'll be able to learn a lot from it and be helpful, OK, and actually look at it from

1212
01:40:28,056 --> 01:40:34,006
maybe from somebody that hasn't looked at it really much before. So, so, um, so then

1213
01:40:34,006 --> 01:40:38,000
it sounds like there should be a motion to appoint Trey Worth as the planning, the

1214
01:40:38,000 --> 01:40:41,015
town council representative of the planning commission. Maureen, is there any specific

1215
01:40:41,025 --> 01:40:46,033
verbiage we have to do with this? OK. OK, well then, I, I move that, uh, Trey Worth

1216
01:40:46,033 --> 01:40:51,028
be the, uh, Round Hill Town Council's representative to the Round Hill Planning Commission.

1217
01:40:51,081 --> 01:40:58,013
Second. All right, it was, uh, uh, moved by Vice Mayor Pacheco and seconded by Councilperson

1218
01:40:58,013 --> 01:41:02,064
Graham. I'm, I'm not hearing any of the nominations, so I think we can probably just

1219
01:41:02,064 --> 01:41:07,052
go to discussion. Is there any discussion of this before we vote? Can he vote on

1220
01:41:07,052 --> 01:41:11,023
the council? I mean, on the planning commission, he'll be, he'll even though he's

1221
01:41:11,025 --> 01:41:15,096
just a representative. I understand too. That's how it's always been. Yeah. Oh, it's

1222
01:41:15,096 --> 01:41:21,016
always been. My call was the planning commission, yeah, before, yeah, and it should

1223
01:41:21,016 --> 01:41:26,068
be a recorded voice clip. Yes, OK, so, but you already, yes, I knew that.

1224
01:41:28,091 --> 01:41:35,044
OK, well then we'll proceed to a vote, so please. You can abstain if you want. Abstain,

1225
01:41:36,005 --> 01:41:42,089
uh, Isaac Pacheco. I, Mary and Graham. All right, Beth Caseman, I, Jed. Good all

1226
01:41:42,089 --> 01:41:48,077
fair. All right. All right, Trey, you're back on the planning commission and the

1227
01:41:48,077 --> 01:41:56,017
town council. Um, would you like me to bring this back after the retreat, or did

1228
01:41:56,017 --> 01:41:57,044
you wanna act on it tonight?

1229
01:41:59,048 --> 01:42:02,099
Does the council have any issues or concerns with what has been presented tonight

1230
01:42:02,099 --> 01:42:07,052
as far as the process for the for the comp review and the schedule? No, I, I thought

1231
01:42:07,052 --> 01:42:12,004
it was good. Um, are we talking about it at the retreat though? Well, I think it

1232
01:42:12,004 --> 01:42:16,002
will just come up and if there, I don't, I don't, I don't see anything. I think I

1233
01:42:16,002 --> 01:42:19,004
have a good feel that everyone likes the plans presented and not to really veer off

1234
01:42:19,004 --> 01:42:25,002
of it right now. Yeah, I think unless I think it might come up only if we find there's

1235
01:42:25,002 --> 01:42:29,028
other priorities for the planning commission that we identified during the retreat,

1236
01:42:29,037 --> 01:42:32,000
and it's just be a matter of, well, what do we want the planning commission to work

1237
01:42:32,000 --> 01:42:36,048
on first. But this seems like something that should be a priority anyway for the

1238
01:42:36,048 --> 01:42:41,012
planning commission. Staff just ask for support from the council. So that means the

1239
01:42:41,012 --> 01:42:48,053
planning commission don't. To, to, to be, be nice to the nice to the staff and not

1240
01:42:48,053 --> 01:42:51,006
become like, you know, two meetings a month for you, you know,

1241
01:42:53,043 --> 01:42:57,049
that's why I like the 6 month period because it, it lets it so that look, you can

1242
01:42:57,049 --> 01:43:00,026
still do this with once a month meetings. You don't have to worry about doing twice

1243
01:43:00,026 --> 01:43:05,014
a month if you get the full 6 months. So, but mostly the only thing I've noticed

1244
01:43:05,014 --> 01:43:08,062
and maybe that we can talk about at the retreat is when we sang in that memo, we

1245
01:43:08,062 --> 01:43:13,006
talked about like the vision of the town. Isn't changing at all. Maybe we can just

1246
01:43:13,006 --> 01:43:18,002
review that and just make sure that that's very accurate because I think that will

1247
01:43:18,002 --> 01:43:24,004
then kick the whole look at the entire thing to make sure that everybody agrees that

1248
01:43:24,006 --> 01:43:29,004
that's still on track. Yeah, and, and it's not saying the vision can't change during

1249
01:43:29,004 --> 01:43:34,045
the process, but it's. Yes, it was a bold thing to say. I apologize. The vision can

1250
01:43:34,045 --> 01:43:37,093
change. I, I can't stop you guys from changing your vision. Well, just, uh, just

1251
01:43:37,093 --> 01:43:42,093
plan on having this, uh, uh, agenda item for the planning for the strategic planning

1252
01:43:42,093 --> 01:43:47,077
session. And it doesn't be a long one, but just, uh, an overview pulled from the

1253
01:43:47,077 --> 01:43:51,081
conference of plan, as well as the current strategic planning document, just sort

1254
01:43:51,081 --> 01:43:58,036
of a general overview that we can just review that. OK. Sorry, I was going to say

1255
01:43:58,036 --> 01:44:04,049
no cough. Um All right, so it's only 500 pages straight if you want to read it.

1256
01:44:06,075 --> 01:44:13,015
It's actually a very compelling read, I will say. Hey, I just had a record. I scrolled

1257
01:44:13,015 --> 01:44:16,046
through it already, about half of it. OK, yeah, we'll get you printed copies so it's

1258
01:44:16,046 --> 01:44:21,011
easier. All right, so there is a motion to, uh, refer this to the planning commission

1259
01:44:21,011 --> 01:44:26,006
that the staff is in the has in the memo in the staff memo. Let's go ahead and go

1260
01:44:26,006 --> 01:44:32,007
through that. Do they have to vote on the, the resolution or the sorry. To adopt

1261
01:44:32,007 --> 01:44:39,021
resolution to revert it. Yes, OK. I move that the Round Hill Town Council adopt resolution

1262
01:44:39,021 --> 01:44:46,098
number 2026-05 authorizing and referring the review and update of the 2017

1263
01:44:46,098 --> 01:44:53,044
Round Hill Comprehensive Plan. To the planning commission and town staff consistent

1264
01:44:53,044 --> 01:44:59,006
with the scope, guiding principles, and schedule outlined in the staff report and

1265
01:44:59,006 --> 01:45:05,068
attachment one with the goal of completing the town council public hearing by September

1266
01:45:05,068 --> 01:45:13,003
15, 2027. All right, is there a second to that motion? 2nd. All right, discussion

1267
01:45:13,003 --> 01:45:16,099
of the motion to essentially ask the planning commission and staff to go forth on

1268
01:45:16,099 --> 01:45:18,000
what we just discussed.

1269
01:45:20,025 --> 01:45:26,012
All right, this is a voice code. Paul James I Trey Worth I Isaac Pacheco I Mary Anne

1270
01:45:26,012 --> 01:45:32,078
Grammar Beth Caseman I Jim, Jim Mulber. All right.

1271
01:45:34,011 --> 01:45:41,012
Thank you. OK, I'm just trying to clear the plate. Part of all the implementation.

1272
01:45:41,061 --> 01:45:45,093
I want to point that out too just Taking the time to look at those projects in there

1273
01:45:45,093 --> 01:45:53,072
and kind of put them on a 10 year, a future 10-year plan. OK, next is Updates. So

1274
01:45:53,072 --> 01:46:00,000
we got the project update um from Harriet, and utilities or any other utility project

1275
01:46:00,000 --> 01:46:00,082
updates we need.

1276
01:46:04,053 --> 01:46:10,076
The Hill High Circles moving forward, but no, nothing outside of that. OK, so the

1277
01:46:10,076 --> 01:46:14,087
office is open for counsel. Does counsel have any questions on the CIP projects update

1278
01:46:15,009 --> 01:46:20,078
that was sent out? Yeah, no, I mean, I'll see Harry's report was really good. Yeah,

1279
01:46:21,001 --> 01:46:25,004
we're doing, we're kicking off a new project now is doing an electric assessment

1280
01:46:25,004 --> 01:46:30,067
of the entire system. We brought in, um, electricians that work for Tyler Wiesberg,

1281
01:46:31,005 --> 01:46:36,073
a boat. Engineer to kind of go through and review our system to look for any um issues

1282
01:46:36,073 --> 01:46:41,005
that came out in the optic report from two years ago. I had one question and maybe

1283
01:46:41,005 --> 01:46:44,097
it wasn't utility. It was on your report. Um, someone turned us down on a bid. It

1284
01:46:44,097 --> 01:46:50,088
was Dominion Paving or something like that you had said. I don't remember. Your report

1285
01:46:50,088 --> 01:46:57,004
said you had sent out two bids. Is that related to that or is that something else?

1286
01:46:57,085 --> 01:47:01,055
OK. All right. This is, um, it's been a project we've been having for the last 2

1287
01:47:01,055 --> 01:47:05,088
years to review that original panic report and form an actual capital project to

1288
01:47:05,088 --> 01:47:11,074
implement the recommendations. OK, thanks. And anything else we also find. And then,

1289
01:47:11,077 --> 01:47:16,048
uh, Southern Greenway, is there any updates? Um, I saw that the engineering is moving

1290
01:47:16,048 --> 01:47:20,076
forward, so we had a meeting, I guess I had a meeting with the county to discuss

1291
01:47:20,076 --> 01:47:28,063
the funding request and go over the plans and Uh, talk about the next

1292
01:47:28,063 --> 01:47:35,036
step of acquiring easements, and we don't see issues. There's so few easements, so

1293
01:47:35,088 --> 01:47:41,046
it goes along. Any questions from the council on the Southern Greenway or the town,

1294
01:47:41,063 --> 01:47:48,029
uh, manager's weekly report? No, I just want to compliment all members of the staff.

1295
01:47:48,038 --> 01:47:53,009
The weekly reports, um, have been very, very thorough and great reads, and I look

1296
01:47:53,009 --> 01:47:58,035
forward to looking at them every week, so. It makes these meetings go much more efficiently.

1297
01:47:59,005 --> 01:48:03,025
I have fun trying to figure out who this person is.

1298
01:48:06,017 --> 01:48:10,074
It makes it hellever bigger, Mary. My big plans, however, we've got like 6 departments.

1299
01:48:11,008 --> 01:48:17,006
We do. It's actually just one. All right, um, then I'm gonna go ahead and proceed

1300
01:48:17,006 --> 01:48:21,062
to council comments. Paula, did you have anything? I had just a few things. Um, is

1301
01:48:21,062 --> 01:48:25,066
it possible to put everyone on the website? Like, I went onto the website a couple

1302
01:48:25,066 --> 01:48:29,052
of weeks ago and, and not all the employees are on there listed. We can work on that.

1303
01:48:29,063 --> 01:48:36,001
I just was curious, um. The, um, you guys hosted a quarterly town managers and county

1304
01:48:36,001 --> 01:48:40,061
administrator meeting. How did it go? Was it good? Was it all of them, like all town

1305
01:48:40,061 --> 01:48:42,045
5, there's 5 town managers.

1306
01:48:44,062 --> 01:48:49,064
Yes. There's 5 town managers for the county administrator that comes. Um, I'm now

1307
01:48:49,064 --> 01:48:54,016
the senior town manager of Loudon County. Are you really? Well, because everybody

1308
01:48:54,016 --> 01:49:01,015
else is interim, so. Me and Jason from Lovisville, so I, I felt powerful because

1309
01:49:01,015 --> 01:49:04,062
of what the middle guy, the middle girl's intro first was intro.

1310
01:49:06,082 --> 01:49:11,089
We he's retired, right? Somebody's retired, although we, you know, me and Keith was

1311
01:49:11,089 --> 01:49:14,064
my original boss in Lovett school, so it's kind of ironic for him to be the interim,

1312
01:49:14,066 --> 01:49:21,017
and I'm one, and, uh, and Jason's been with Loisville for 5 years, so you win. I

1313
01:49:21,017 --> 01:49:25,017
win the prize. I'm gonna stop right now in the peak of my career. You're too young.

1314
01:49:25,034 --> 01:49:29,075
I'm the only female in the country, but, um, no, it's a good, we always use this

1315
01:49:29,075 --> 01:49:33,009
opportunity to compare notes and kind of. Get the kindness here to listen to us as

1316
01:49:33,009 --> 01:49:40,072
a combined unit for projects that we need. Oh, that's fine, um. So, I was just a

1317
01:49:40,072 --> 01:49:46,032
little confused about, you were, you stated that Bowman was um coordinating with

1318
01:49:46,032 --> 01:49:51,037
Fugue to as their, to see if they did the work. Why is Bowman in charge of, of Fugue's

1319
01:49:51,037 --> 01:49:55,099
work with the pad and the um Because of the engineer, it's part of closing out any

1320
01:49:56,001 --> 01:49:59,064
project that the engineer helped design. They come back and check to see if the work's

1321
01:49:59,064 --> 01:50:04,044
done because we're not qualified to, to check to compare the plans to some on the

1322
01:50:04,044 --> 01:50:08,008
ground. So the same thing with all of our capital projects. There's always an engineer

1323
01:50:08,008 --> 01:50:12,004
who comes out and closes it out before we accept it. Oh, OK, OK. That makes sense.

1324
01:50:12,087 --> 01:50:18,011
Um, and the other thing was on the reservoir apparently the, the AMT Engineering

1325
01:50:18,011 --> 01:50:22,009
Company was, they gave us an annual dam inspection report and then now they're going

1326
01:50:22,009 --> 01:50:28,061
over a dam break study report so they give us two reports, yeah, it's part of um.

1327
01:50:29,061 --> 01:50:33,006
Will we see any of the reports? I can give them to you, but when you own a dam, you

1328
01:50:33,006 --> 01:50:38,028
actually have to submit a great study that you've analyzed what would happen if you're

1329
01:50:38,028 --> 01:50:43,028
great and you file that with the state, OK. It's something we should have done decades

1330
01:50:43,028 --> 01:50:43,048
ago.

1331
01:50:45,085 --> 01:50:52,002
But we weren't regularly. We, it wasn't a dance. It was a dance. It wasn't a beat.

1332
01:50:52,017 --> 01:50:57,001
It wasn't. We fell under the wirecar and we drew attention to ourselves. Oh well,

1333
01:50:57,036 --> 01:51:01,071
uh, that's why I had thought. Thank you for the clarification. Which is great. OK,

1334
01:51:01,084 --> 01:51:06,083
I, I just wanna thank Melissa, um, for going over like over 3 hours. I think we were

1335
01:51:06,083 --> 01:51:11,047
together 3 hours, um, as an overview, which is very helpful. And then Beth and I

1336
01:51:11,047 --> 01:51:18,099
went on a utilities tour yesterday. Was that yesterday? Um, yeah. Um, which, which

1337
01:51:18,099 --> 01:51:24,002
was really helpful because, you know, kind of getting me up to speed, but to really

1338
01:51:24,028 --> 01:51:28,075
take a look at the maps and, and all the well, so I appreciate the time that just

1339
01:51:28,075 --> 01:51:34,086
to get me up to speed there already, um. I just, just a quick question with state

1340
01:51:34,086 --> 01:51:41,019
you hired Stacy, right? Um, what, what is her responsibility as far as like communication

1341
01:51:41,019 --> 01:51:45,012
or, or social media or anything? Is that part of her job description? It's a new

1342
01:51:45,012 --> 01:51:50,014
part of we've, we've created a new position, well, not position, a new responsibility,

1343
01:51:50,045 --> 01:51:55,032
which is, um, just paying attention to the, the PR, and I think that's your job.

1344
01:51:55,037 --> 01:52:00,028
Your job is to pay attention to how Facebook looks, how the website looks, um, you

1345
01:52:00,028 --> 01:52:06,055
and I talked about doing like 2 posts a week, um, working on a newsletter so that

1346
01:52:06,071 --> 01:52:12,022
we have a finished product to give to Kim. Um, part of it also is the PR to the customers.

1347
01:52:12,033 --> 01:52:16,088
So when there is a waterline break, she'll be the person to make sure that we immediately

1348
01:52:16,088 --> 01:52:22,004
post something on Facebook. When it's done, post on Facebook, um, but it's, it's

1349
01:52:22,004 --> 01:52:26,029
something that we're working kind of in reverse from the council's direction to do

1350
01:52:26,029 --> 01:52:31,008
more PR. So we're open to suggestions, but we have a little budget, you know, we

1351
01:52:31,008 --> 01:52:36,026
could send out postcards. We talked about Logan doing videos about your grease and

1352
01:52:36,033 --> 01:52:41,028
your system. But um it's something we're working on so it's the first step in that

1353
01:52:41,028 --> 01:52:46,079
direction actually assigning somebody to that task and um yeah it's exciting and

1354
01:52:47,021 --> 01:52:50,083
uh as a reminder everybody she's taking over some of the billing administrator's

1355
01:52:51,003 --> 01:52:55,054
responsibilities so that because Kim got promoted to be more of a number 2 to Steve

1356
01:52:55,089 --> 01:53:02,049
and take on some of the big projects like maintenance inventory, um. Sleep sleep

1357
01:53:02,049 --> 01:53:07,074
management things like that. So is she, uh, working 40 hours.

1358
01:53:12,029 --> 01:53:19,076
She was here 40 hours this week. OK, but, um, is, uh, Donna is not 40 hours for 3

1359
01:53:19,076 --> 01:53:26,083
years. Oh, OK, yeah. And with Stacey, but Hooper's not. Hooper is only 2 days. Well,

1360
01:53:27,000 --> 01:53:30,099
2.5. Well, I'm giving you a little once she graduates, so, so Hooper's almost done

1361
01:53:30,099 --> 01:53:35,095
her degree. She's gonna graduate in December and then we get her for 3 days. I still

1362
01:53:35,095 --> 01:53:41,079
volunteer, um, but with Stacey, um, to your point, Councilor North. Um, over time,

1363
01:53:42,000 --> 01:53:46,075
um, she's gonna be looking into other avenues of social media, um, you know, kind

1364
01:53:46,075 --> 01:53:50,004
of checking with some of the other jurisdictions. I know that of course releases

1365
01:53:50,004 --> 01:53:56,017
Nextdoor and some of these other outlets, um, so yes, if you have any, um, recommendations,

1366
01:53:56,004 --> 01:54:00,007
ideas, um, I'll be working with them on a policy. We do wanna have a social media

1367
01:54:00,007 --> 01:54:05,065
policy, um, that's very important, but if you have any ideas or, or outlets that

1368
01:54:05,065 --> 01:54:12,061
you're interested in the town pursuing, I have lots, yeah. And also it's, it's internal

1369
01:54:12,061 --> 01:54:15,097
communication as well. One of the things I told her is to work on is figuring out

1370
01:54:15,097 --> 01:54:18,085
calendar, how to manage your calendar, so we all know where everybody is and what

1371
01:54:18,085 --> 01:54:25,011
we're doing and things like that. Thank you. And lastly, is there, is there anywhere

1372
01:54:25,011 --> 01:54:29,094
that talks about my responsibility as that rep to, uh, at that rep to the planning

1373
01:54:29,094 --> 01:54:34,006
commission? It means you are a planning commissioner, yeah, and then you report back

1374
01:54:34,012 --> 01:54:37,071
during council meetings. I did have a little chat with you about that, but I didn't.

1375
01:54:38,035 --> 01:54:41,075
There's nothing written that I can just kind of wing it. It's an honorary wing it,

1376
01:54:42,012 --> 01:54:46,043
but you're a member of both bodies, full voting member of both bodies, OK. Isaac

1377
01:54:46,043 --> 01:54:47,009
will train you.

1378
01:54:49,088 --> 01:54:55,084
We enjoy it very euphemistically. He's gonna cry. Oh yes, yes. Keep them on fast.

1379
01:54:56,004 --> 01:54:58,075
I'm curious because I've not heard about it for a long time and I know the ball's

1380
01:54:58,075 --> 01:55:04,023
in the county's court, but do we have any sense about when they're gonna do what

1381
01:55:04,023 --> 01:55:08,083
they said they're gonna do with the Main Street? Oh, that's like a long update. I'll

1382
01:55:08,083 --> 01:55:15,023
find out. Oh, don't put that there. I, I'm not asking for, for follow up. I was just

1383
01:55:15,025 --> 01:55:18,092
curious if there had been any, any feedback regarding that. It's, but it's out of

1384
01:55:18,092 --> 01:55:23,011
our hands, right? The county has it. I just, just keep it no further, no further

1385
01:55:23,013 --> 01:55:25,023
questions. Yeah.

1386
01:55:28,012 --> 01:55:35,054
Thank you. That was it. I have two things. One, I think. You know, come

1387
01:55:35,077 --> 01:55:43,029
Arbor Day, we should plant a tree in memorial of Anne Thomas, um, I like that idea

1388
01:55:43,031 --> 01:55:50,061
and invite, uh, her daughter to come, you know, and maybe she has suggestions of

1389
01:55:50,071 --> 01:55:58,025
what type of tree. Um, and then secondly, I'm not sure whether, uh, Jim Mulfair can

1390
01:55:58,025 --> 01:56:06,017
add anything to this or not, but I either drive, well, I drive past the train

1391
01:56:06,017 --> 01:56:14,005
station regularly, and, uh, the train station is an important landmark to

1392
01:56:14,005 --> 01:56:15,096
the town, and

1393
01:56:18,003 --> 01:56:25,098
It's going to need painting, I think. Um, now, I understand that they have

1394
01:56:25,098 --> 01:56:33,093
severe, uh, Utility issues inside the building, so there's a lot that

1395
01:56:33,093 --> 01:56:41,038
needs to be done to it, but I would hate to see the train station. Deteriorate. Is

1396
01:56:41,038 --> 01:56:45,014
it on the historic register? Is it like a historic register building? Is it someone's

1397
01:56:45,014 --> 01:56:52,038
house? Yes, it's private, but the homeowners are living in Italy right now. Oh,

1398
01:56:53,043 --> 01:57:01,016
so. I just, you know, I would like to see maybe the town do something to encourage

1399
01:57:01,018 --> 01:57:07,077
or actually, you know, paint the building just so it doesn't deteriorate.

1400
01:57:09,037 --> 01:57:17,008
You know, to the point where You know it It falls down or has to be taken down,

1401
01:57:18,023 --> 01:57:20,059
so it's just I pass that on.

1402
01:57:23,024 --> 01:57:29,015
Do you have a way to contact the owners yourself? I think Donna Weiss and I could.

1403
01:57:30,033 --> 01:57:36,006
Reach out as a private citizen. Yeah, I'll, I'll, I'll, I'll see what I can do in

1404
01:57:36,006 --> 01:57:37,035
the next month.

1405
01:57:39,058 --> 01:57:44,024
It's the other 10, I, I forgot one thing I wanted to give you all a shout out for

1406
01:57:44,024 --> 01:57:49,058
the beautiful banners, the fall banners. It looked really nice. That was a nice fruition

1407
01:57:49,058 --> 01:57:54,082
of that project. It looked really good. Sorry, OK, that's all I have. OK. I like

1408
01:57:54,082 --> 01:58:00,001
Trey wanted to thank Steve and the rest of the utility staff for an excellent tour.

1409
01:58:00,031 --> 01:58:05,002
It was actually really helpful to see, so we did a deep dive on the wastewater treatment

1410
01:58:05,002 --> 01:58:08,082
plant and saw all of the buildings at the wastewater treatment plant. He took us

1411
01:58:08,082 --> 01:58:14,042
up top to see the tanks, um, and then we did a tour of the town, um, all the town

1412
01:58:14,042 --> 01:58:20,026
facilities, but You know, we've had a lot of discussion. Steve came to us about inventory

1413
01:58:20,051 --> 01:58:24,066
and how important it was to have some sort of tracking system. You really see that,

1414
01:58:24,071 --> 01:58:29,054
and of course we approved it, but you see that firsthand when you go physically into

1415
01:58:29,054 --> 01:58:36,079
those buildings and you see how much inventory and tracking. There is, um, it's,

1416
01:58:37,001 --> 01:58:41,074
I think it's really helpful to go and see the work that the utility staff were doing

1417
01:58:41,074 --> 01:58:46,064
every day and as we were going through town just passing each of the town parks,

1418
01:58:46,095 --> 01:58:50,085
uh, which wasn't an official part of our tour, but of course you observed that our

1419
01:58:50,085 --> 01:58:58,057
utility staff are also doing double time to mow and to put out the lovely barrier

1420
01:58:58,057 --> 01:59:04,059
that Steve built himself around to mask the porta potty in Neil's Polson Park. And

1421
01:59:04,065 --> 01:59:10,068
you know, Niels Poolsen looks great. Um, is that what it is? Yeah, there's a green

1422
01:59:10,068 --> 01:59:15,024
structure that looks very non-imposing and blends beautifully, and it's covering

1423
01:59:15,024 --> 01:59:21,044
up a porta potty in the park, um, and the shade structures are up, and I, it just

1424
01:59:21,044 --> 01:59:28,027
reminded me how much we as a town have done. In recent years, um, with our little

1425
01:59:28,039 --> 01:59:34,049
engine that could to make a park system in Round Hill, uh, that didn't, that didn't

1426
01:59:34,049 --> 01:59:39,008
exist before, um, and so I just wanted to thank you all for taking the time to do

1427
01:59:39,082 --> 01:59:45,045
the tour, um, the, the trailer, I had never seen the new offices over there, they

1428
01:59:45,045 --> 01:59:53,016
looked great, um. And I, I just, it was very impressive. So thank you and thank the

1429
01:59:53,016 --> 01:59:57,064
staff for us. Yeah, we definitely increased our professionalism by like 35% this

1430
01:59:57,064 --> 02:00:03,032
year between hiring Buber, Steve, and the trailer. Well, some of the new staff were

1431
02:00:03,032 --> 02:00:07,072
there. Some of the existing award-winning statewide award-winning utility staff were

1432
02:00:07,072 --> 02:00:13,092
there. So I, it was very, it was very impressive, um, and a big, lots of big steps

1433
02:00:13,092 --> 02:00:19,083
forward. When did you see that, um, so. That's one place with two of our operators

1434
02:00:19,083 --> 02:00:23,063
won Best operator of the year this this past year. Yeah, we met her and Ashley was

1435
02:00:23,063 --> 02:00:28,083
there when we were doing our tour and my newest fire, Owen was there, yep, um, and

1436
02:00:28,083 --> 02:00:32,079
we haven't had a chance to really pat ourselves on the back about Nels Fulton Park

1437
02:00:32,079 --> 02:00:37,038
because I was meaning to send you like a nice pretty report, but, um. We were able

1438
02:00:37,038 --> 02:00:43,022
to get the new water fountain in, the porta potty, the shade structures, um, we got

1439
02:00:43,022 --> 02:00:47,009
new mulch under the trees, so it was really exciting to get kind of like a, a refresh

1440
02:00:47,009 --> 02:00:54,064
and that. Park this year so. Mhm. It looks great. Mhm. OK, Jim.

1441
02:00:58,067 --> 02:01:04,093
Uh, I'll abstain due to technical difficulties. Um, I'll speak for Jim. I spent time

1442
02:01:04,095 --> 02:01:10,026
with Jim's wife today. Jim's wife invited me to come to, uh, her school to interview

1443
02:01:10,026 --> 02:01:15,007
the students as if I was hiring them to be operators or anything they want to be,

1444
02:01:15,079 --> 02:01:19,051
but I tried to get them to be operators. Um, every time a kid said science or math,

1445
02:01:19,059 --> 02:01:25,007
I said, Here's my card. I'm for a tour. Starting to be young at 13, but yeah, I wanted

1446
02:01:25,007 --> 02:01:32,057
to thank Jim for letting me go for having Jim invite me. So that was exciting.

1447
02:01:33,006 --> 02:01:38,055
OK. Um, I don't have much to report because, uh, I already gave you my report in

1448
02:01:38,055 --> 02:01:43,047
the last whole meeting, last meeting, and so we haven't met again yet. Um, but, uh,

1449
02:01:43,076 --> 02:01:47,083
and I don't have a whole lot of other things on my plate. So I'll just say it's just

1450
02:01:47,083 --> 02:01:51,065
been a very productive summer for the staff, even though we took August off, it doesn't

1451
02:01:51,065 --> 02:01:59,046
seem like the staff did. And, uh, so I just want to say kudos. So, um,

1452
02:02:00,002 --> 02:02:03,099
someone gonna take us out. Yeah, I have a motion. I move that the Round Hill Town

1453
02:02:03,099 --> 02:02:08,035
Council recess its open meeting and convene a closed session to discuss and consider

1454
02:02:08,035 --> 02:02:12,007
the acquisition of real property interests for public utility purposes where discussion

1455
02:02:12,096 --> 02:02:16,051
in an open meeting would adversely affect the town's bargaining position or negotiation

1456
02:02:16,051 --> 02:02:24,022
strategy. As authorized by Virginia Code Section 2.2-3711 Alpha 3, the town administrator,

1457
02:02:24,031 --> 02:02:29,041
town attorney, and risk project manager invited to attend. And is, uh, Rick, or is,

1458
02:02:29,043 --> 02:02:33,058
uh, sorry, Jim Mulfair gonna be phoned in on this? Yeah, I'll try to dial him in.

1459
02:02:33,067 --> 02:02:41,037
OK, great. That's the motion. 2nd All right, so moved by uh Vice Mayor Pacheco, seconded

1460
02:02:41,037 --> 02:02:46,004
by Councilperson Graham, and to have a closed session to discuss real estate matters.

1461
02:02:46,062 --> 02:02:52,062
Any discussion in motion. All right. Voice code. Paula James I Trey Wars I, Isaac

1462
02:02:52,062 --> 02:02:54,039
Pacheco. I Miriam Graham.

1463
02:02:56,069 --> 02:02:57,036
Jen, how do you vote?

1464
02:02:59,044 --> 02:03:02,034
All right, we're now in closed session. We're gonna take a brief recess.

1465
02:03:05,064 --> 02:03:12,016
Hi Mike, thanks for Trey Worth. Isaac Pacheco. Hi Maria Graham. Hi Beth Caseman.

1466
02:03:12,028 --> 02:03:17,091
Hi, uh, Jim, uh, all right, we're back in open session. I move that the Round Hill

1467
02:03:17,091 --> 02:03:21,043
Town Council certify that while in closed session, only those matters that were identified

1468
02:03:21,043 --> 02:03:23,008
in the motion to convene the closed session were discussed.

1469
02:03:25,066 --> 02:03:31,004
Is there a 2nd. All right, this is moved by Vice Mayor Pacheco, seconded by Councilperson

1470
02:03:31,004 --> 02:03:38,069
James. The vote is to certify that we were good. Paul James, I Trey Worth, I,

1471
02:03:38,075 --> 02:03:43,005
Isaac Pacheco, I, Mary and Graham on Casement, I. Jim,

1472
02:03:45,007 --> 02:03:48,054
all right. Hearing nothing more to Trevor meeting adjourned.