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Chambers for invocation. If you're able,
if you can stand, we can be do our

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pledge of allegiance.
I pledge allegiance to the flag of the

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United States of America and to the
republic for which it stands, one nation

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under God, indivisible, with liberty and
justice for all.

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» Thank you.

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» At this time, I'll call to order our
Rober City Council meeting.

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agenda. Can I get a a motion for our
agenda adoption?

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» Even though Miss Johnson is not on the
agenda tonight, I will move for

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approval. It's unusual not to see Lauren
Johnson's name on here. So,

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» there are items on the consent agenda.
>> Oh, yeah. There you go.

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I'll move for approval. Second
motion. Make sure your mic's on. Motion

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been moved by Councilman Chandler,
second by Mayor Prom Outlaw. All in

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favor say I.
>> I.

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» Those opposed.
>> The eyes have it. The motion is carried.

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We're down to our consent agenda.

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Chief torain, is any issue coming up
with the ISO inspection later this year?

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Yeah.

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How about the tower?

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We didn't work on it for a couple weeks
out.

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Chief Hes or maybe I should ask Mr. Ford
this question. I don't know the the new

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motorized bike law. Do you see any
adverse effects for us here on that?

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Councilman Chandler, as previous
discussed, we are seeing an increase in

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it in the city. I think once the law
goes into effect, we work with

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public information.

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I appreciated that little picture or
diagram that showed ebike, moped, and e-

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motorc. I didn't know there was e
motorcycles.

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I guess I was just concerned.

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» You shouldn't be riding on the sidewalk.
>> Not even bicycles. If you're in the

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street, I just
have ridges.

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» Thank you.

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» So, we're still having the rag issue.

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You might want to explain that, Mr.
Phillips.

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» It doesn't matter.

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» We have an industry in town that keeps
denying that they are responsible for

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rags being in our sewer system,
wastewater system. As it says here, um,

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ongoing rag accumulation in the RA,
which is

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» return active sludge
>> and W, which is

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» okay. Pumps.
So, requiring staff to pull all four

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pumps and two pumps approximately every
other day to remove accumulated rags and

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prevent the pump from overheating. So,
that's what we're having to deal with.

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out there. Our folks are having to take
their time to

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pull stuff out.
>> And we're not accusing them of all of

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them.
>> That's correct.

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» More than they should.
>> I'd like to add feminine hygiene

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products and flushable wipes. They're
not actually flushable, folks. Please

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don't flush those.
And please don't pour grease down your

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drain either. It's not good.

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» What's the water? Are we pumping water?
>> Not actively.

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We are down to 17 at city.

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» You turn them on at 24.

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» Unless we get something not going to be
too far in the future.

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» July 31st.

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Y'all pray for rain.
Make sure you do that as well.

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» We need some rain.

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» Sure.

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» All right, that'd be good.

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Any more comments?

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Hearing none. Can I get a motion for our
consent agenda?

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» May I make a motion to approve the
consent agenda?

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» Second.
>> Motion by Mayor Pro Tim outlaw and

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second by council member of Congress.
Senator general been approved. All in

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favor say I. I.
>> Those opposed.

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The eyes have motion carried. We are
down to our recognition at this time

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and we have
three

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but two really we

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I would like for Chief Torain and Chief
Hess to come.

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Major Gil, can you come too?
Thank you.

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I am reading a proclamation for the city
of Roxboro for 911 day of remembrance

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25th anniversary.
Whereas in an unprovoked and senseless

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act of terrorism, four civilian
aircrafts were hijacked on September

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11th, 2001 and crashed in New York City,
Pennsylvania, and the Pentagon resulted

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in a momentum loss of innocent US lives
of all heritage. And whereas while we

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still continue to recover from the the
loss of innocent lives, the spirit of

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the United States has been re
revitalized, given ways of expression

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and patriotism and whereas inspired by
the hero hero herois heroism of our

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nation public service personnel,
military service members and countless

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volunteers. our nation found unity and
strength. And whereas from the tragedy

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of September 11th emerges a strong
nation renewed by the spirit of nation,

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national pride and true love of country.
And whereas Americans also have fought

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back against terror and by choosing to
overcome evil with good by loving their

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neighbors as they would like the to be
loved, contributing to relief efforts

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and volunteering their time to aid those
in need. Now therefore, be it resolved

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that we, the Roxberry City Council, do
hereby proclaim September 11th, 2026, is

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the 25th anniversary of the attack of
911 and also the 911 National Day of

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Service and Remembrance in the City of
Roxboro, and urge our citizens and

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recognize the hero heroism and
firefighters, rescue, law enforcement

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personnel, military service members, and
the many volunteers who responded to the

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tragic event which courage
selfless

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and compassion deterior deter
determination and skills and to remember

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the victims of innocent lives lost as a
result of the tragic event of September

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11 2001 adopted this the 8th day of
September 2026 and I want to shake you

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all's hand and thank you for your
service

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thank

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Let's give them a hand.

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I recall that day so well. I was working
at the sheriff's office. Uh Sheriff

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Oakley at the time was down there. He
said, "Y'all come here and look." We all

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ran back to his office and saw what was
going on. And I have to have to take my

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daughter to the dentist in Durham that
day. And uh from here to Durham, I was

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looking all over the skies making sure
no planes coming down on the highway to

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hit me on 501. So I remember that day so
well. Thank you all for your service.

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I was this get me signed when Miss Linda
come back. So we'll get to you then.

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also like to do the proclamation
constitution week September the 17th to

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the 23rd 2026. If you ladies will come.

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We thank you all for coming today for
this proclamation

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00:20:06,880 --> 00:20:18,240
proclamation constitution week September
17th to the 23rd 2026. Whereas September

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00:20:13,360 --> 00:20:21,919
the 17th marks the 250 239th
anniversary of the drafting of the

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00:20:20,320 --> 00:20:26,400
Constitution of the United States of
America by the Constitutional

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Convention. And whereas it is fitting
and proper and accord official

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00:20:28,880 --> 00:20:37,120
recognitions to this magnificent
document and its memorable anniversary

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00:20:34,320 --> 00:20:43,440
and to the patriot celebration that will
commemorate commemorate the occasion.

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00:20:39,600 --> 00:20:48,240
And whereas public law 915 guarantees
the issuing of a proclamation each year

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by the president of the United States of
America designating September the 17th

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to September the 23rd as a
constitutional week. Whereas the Thomas

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daughter, the Thomas person chapter of
the Daughters of American Revolution

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celebrates this document that
established our government and a

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reaffirm the individual liberties that
our forefathers fought and died for. Now

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therefore, I Cynthia C. Petty, by virtue
of the authority vested in me as mayor

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of the city of Roxboro, do hereby
proclaim the week of 17 September 17th

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00:21:20,559 --> 00:21:28,159
through the 23rd as constitutional week
in Roxboro, North Carolina and ask our

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citizens to reaffirm the idea of the
farmers and the constitution in 1787

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by vigilizing protecting and the freedom
guaranteed to us through the gardening

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of our liberties. Remember that lost
rights may never be regained. And I

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thank you all for coming.
>> Thank you.

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» Yes, ma'am. Thank you for coming.

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» I told uh Cynthia that last time when I
you did the Declaration of Independence

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Proclamation, I didn't say anything and
I thought I needed to say something to

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tonight. I'm going to say something to
her and the city council. The Thomas

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Person chapter of the Daughters of the
American Revolution wishes to thank

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Mayor Cynthia Petty and the Roxboro City
Council for proclaiming the historic

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00:22:20,240 --> 00:22:31,760
signing of the United States
Constitution on September 17th um 1787.

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The D pi petitioned Congress in 1955
to set aside this specific week

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September 17 through 23rd which was then
signed into law in 1956 by President

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Dwight David Eisenhower.
This observation aims to remind people

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that the Constitution is the foundation
of American life.

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that we want to encourage the study of
historical historical events surrounding

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the cre uh creation and we want to
emphasize the duties of citizenship.

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Thank you.
>> Thank you.

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Our

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next recognition is the Roxboro Area
Chamber of Commerce leadership of Per

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County. We recognize you all. We thank
you so much for being here and we glad

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you came and you got some questions
probably answered that you probably

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hadn't even thought about or might
wonder why we do what we do. But it's a

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reason for everything that I know. And
we thank you all for coming and we hope

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you learned something since you've been
here.

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Have you? Okay. It's okay. Well, we
thank you all so much for that. We We

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appreciate you coming.

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» Excuse me.

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» He said something just made me sorry.
At this time, we're down to our public

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comment period. Time is set aside each
and every month meeting to to any

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00:24:26,559 --> 00:24:32,640
citizen to have an opportunity to
address the city council concern

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00:24:30,960 --> 00:24:38,720
concerning city matters with the
exclusion of an agenda item uh listed in

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00:24:36,000 --> 00:24:42,559
the public hearing or orders matters. If
you wish to speak during the public

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00:24:40,240 --> 00:24:47,600
comment period, we require you provide
your name, address, and contact

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information to and and speak that when
you go to the podium and tell us what

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00:24:49,279 --> 00:24:56,360
your concern is. We just only have one
person signed up today. That's Miss

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Wanda Robertson.

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00:25:00,799 --> 00:25:10,760
» My name is Wanda Robertson. I live at
1428 Pointer Street.

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My phone number's 3365982367.

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Email Wanda Robertson 27@gmail.com.

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The reason I'm here
is we need some no parking signs down

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there. And I've addressed several
people. They said that we needed

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ordinance. Okay.
Park Street and School Street both have

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them. I'm in the middle.
And we've got one man that he don't want

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to put his stuff in his driveway. And if
it's had rained anything, I have ruts. I

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know that's the city's property right
there, but I have to maintain it. The

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00:25:51,520 --> 00:26:02,919
man I have to mow my grass, he pulls in
the driveway like he's supposed to. this

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guy that owned a house at 1425.

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He parks it on the street. Uh, Captain
Ford, can I get you in this?

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Captain Ford called him one day and tell
them what he told you. Did he talk nice

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to you?
Tell the truth.

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» Huh?
>> He wasn't going to listen to what you

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said, right?
wanted to know.

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00:26:32,880 --> 00:26:42,960
» I didn't know he asked you that. But
anyway, I wish y'all would consider

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several no parking signs down there. Um,
from Porner Street going around Park

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00:26:45,440 --> 00:26:51,600
Street,
some people they park right there in

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00:26:49,279 --> 00:26:55,600
that curve because it'll be so many
people at 1432.

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They they park in the curve right there
and that's dangerous.

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I've seen several people do that. So, if
I could get y'all to okay some signs to

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put down there, I sure would appreciate
it.

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All right. Thank you, ma'am. Appreciate
you coming.

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00:27:13,200 --> 00:27:18,159
» Yes, ma'am.
>> Is anybody else in the audience would

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00:27:16,000 --> 00:27:21,159
like to comment when it's public comment
time?

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00:27:21,200 --> 00:27:27,520
Seeing no other
public comment is uh closed at this

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00:27:25,919 --> 00:27:33,200
time. We go to our next order of
business is uh public hearing ordinance

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00:27:31,039 --> 00:27:38,120
matter budget amendment financial
director Janelle Moore.

186
00:27:48,880 --> 00:27:56,880
» Good evening council. Good evening.
>> Before you tonight is your budget

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00:27:53,360 --> 00:28:01,440
amendment one for fiscal year 2627
and it is to appropriate the FEMA money

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00:27:59,200 --> 00:28:06,880
that was received in the prior year for
the Haiko Creek pump station repair.

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00:28:04,480 --> 00:28:12,480
This repair came in um a little under
290,000. I'm asking for the um even

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00:28:10,559 --> 00:28:15,480
number there for clean bookkeeping
records.

191
00:28:24,960 --> 00:28:33,440
just moving from one fund to another.
>> Uh we're basically recognizing it. Um so

192
00:28:30,320 --> 00:28:36,960
it um was given to us in the last fiscal
year. And so in order to recognize it

193
00:28:35,360 --> 00:28:39,919
for this year, it has to go in as funded
balance appropriated because we received

194
00:28:38,880 --> 00:28:43,440
it in the prior year.
>> So So it went in the fund balance. Now

195
00:28:41,840 --> 00:28:47,039
we're having to pull it out.
>> Yep.

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00:28:44,799 --> 00:28:50,159
need to pull anything out. But I know
>> I I agree. Yeah. I don't like doing it

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either, but for this project,
>> that was what it was designated for.

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00:28:52,640 --> 00:28:55,640
» Yep.

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00:29:00,399 --> 00:29:05,039
» Mayor, I make a motion that we approve
budget amendment number one.

200
00:29:03,600 --> 00:29:10,399
» Second.
>> Moved by Council Phillips,

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00:29:07,919 --> 00:29:13,279
second by Councilman Channel. We approve
uh budget amendment number one. All in

202
00:29:12,320 --> 00:29:16,480
favor say I.
>> I. I

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00:29:14,000 --> 00:29:21,520
» Are there any opposed?
Eyes have it. Budget carried. Motion

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00:29:19,120 --> 00:29:26,799
carried. We have no old business at this
time. We down to our new business. Miss

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00:29:23,520 --> 00:29:32,080
Moore might as well stay there.
Um with the request for funding for

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00:29:28,880 --> 00:29:37,840
personal veteran council.
>> Um back in July, the person um veterans

207
00:29:35,120 --> 00:29:43,360
council sent a proposal to us um
requesting $1,000 for the first

208
00:29:41,200 --> 00:29:50,960
responders memorial.
Um, I'm bringing this to council for

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00:29:46,240 --> 00:29:58,320
your approval um to use the remaining uh
allocated money in the community support

210
00:29:53,279 --> 00:30:04,320
line of $1,000 to um be directed towards
the person veterans council.

211
00:30:01,840 --> 00:30:07,919
» That fund you just mentioned is say that
again.

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00:30:05,120 --> 00:30:14,240
» Um so it's uh the community support
line. Um, so you will have uh you

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00:30:11,120 --> 00:30:19,520
approve community support items that are
given to you in the budget process. Uh,

214
00:30:17,120 --> 00:30:25,200
and there's money set aside for those
allocations. Uh, and this year there

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00:30:21,679 --> 00:30:28,240
just happened to be $1,000 left uh, or
reserved in that fund.

216
00:30:26,640 --> 00:30:33,960
» I think that's where the
>> Yeah, that's what I was going.

217
00:30:29,279 --> 00:30:33,960
» Yeah, that's where Y

218
00:30:36,480 --> 00:30:42,480
» just left over. No effect. I'll make a
motion that we approve.

219
00:30:41,039 --> 00:30:45,840
» Second.
>> Moved by Councilman Phillips, second by

220
00:30:44,320 --> 00:30:49,159
Councilman
uh Bran.

221
00:30:49,440 --> 00:30:53,760
We express the funding for the first
veterans council is approved. All in

222
00:30:52,880 --> 00:30:56,320
favor say I.
>> I.

223
00:30:54,399 --> 00:31:00,159
» Any oppose?
I have a motion carried.

224
00:30:58,159 --> 00:31:03,520
» I think it's pretty much finished now as
well.

225
00:31:01,120 --> 00:31:07,200
» Yes, it is Friday.
>> It's Friday. I'm not going to be in

226
00:31:04,640 --> 00:31:09,520
town, so I got to ride by. It's later in
the evening, I believe. It's late.

227
00:31:08,720 --> 00:31:15,440
» Six o'clock.
>> Six o'. Yeah.

228
00:31:11,760 --> 00:31:20,559
» Okay. Capital lease funding 2026 2027.
Miss Moore.

229
00:31:17,679 --> 00:31:26,799
» Um my as the finance director, I'm
bringing forth um a intention to uh

230
00:31:25,039 --> 00:31:31,840
bring forth the capital lease funding
for the year 2627.

231
00:31:29,200 --> 00:31:37,679
Uh so it is intended to borrow funds for
the purchase of three police admin

232
00:31:33,520 --> 00:31:46,080
vehicles, one K police K9 vehicle, one
fire BC truck, three truck, one Vermeier

233
00:31:41,760 --> 00:31:51,120
chipper, and one Godwin vox salt
spreader. Uh these amounts were approved

234
00:31:49,039 --> 00:31:57,279
to be financed in the original adoption
of the 2627 fiscal year. Uh the details

235
00:31:55,600 --> 00:32:02,640
uh of these capital leases will be
finalized leading up to the designated

236
00:31:59,840 --> 00:32:07,919
LGC meeting as determined by the LGC
staff. In order for this financing to

237
00:32:05,679 --> 00:32:11,760
take place, um it's requested that
myself, the finance director, and Brooks

238
00:32:10,080 --> 00:32:15,760
Lock Cart, the city manager, be
authorized to complete the financing

239
00:32:13,519 --> 00:32:20,240
arrangements on behalf of the city with
the the details to be reported to city

240
00:32:18,320 --> 00:32:27,200
council at the corresponding council
meeting after the termination from the

241
00:32:22,080 --> 00:32:32,480
LGC. RFP RFPs will be sent to out to
local financing entities if approved by

242
00:32:29,760 --> 00:32:37,120
council. This information will then be
reviewed by the LGC staff and will be

243
00:32:34,640 --> 00:32:40,760
assigned a presentation date to council
after their review.

244
00:32:44,960 --> 00:32:51,360
» What do we typically see once we
actually order these vehicles? How long

245
00:32:49,760 --> 00:32:57,279
does it typically take for us to receive
them?

246
00:32:53,200 --> 00:33:01,279
It's been variable. Um, so with the
state contract vehicles, there was a

247
00:32:59,200 --> 00:33:05,200
huge lag a couple years ago, but it's
that's resolved. If we were talking

248
00:33:03,360 --> 00:33:09,519
about a fire truck, like a full-on
engine, you're talking a year plus build

249
00:33:07,200 --> 00:33:13,600
still. Uh, but we're talking you're not
talking a fire truck, you're talking a

250
00:33:10,960 --> 00:33:18,399
battalion chief truck, which is a stock
truck. Um, so I wouldn't imagine a huge

251
00:33:15,679 --> 00:33:23,120
turnaround on most of these items. U
Chief Pest, I believe your vehicles are

252
00:33:20,559 --> 00:33:30,559
a four month process or roundabout a
four month process. Um and then the

253
00:33:26,000 --> 00:33:35,679
Vimir Chipper and the Godwin V Vbox um
actually would be available as soon as

254
00:33:32,399 --> 00:33:40,960
we were ready to say yes. Um the
gentleman has actually been reaching out

255
00:33:37,200 --> 00:33:48,320
to our um public works uh superintendent
about ordering. Um but you know, we have

256
00:33:43,919 --> 00:33:48,320
to wait for approval. So that's right.

257
00:33:50,320 --> 00:33:58,240
So you just need permission to send out
the RFPs

258
00:33:54,399 --> 00:34:06,080
» and to act on behalf of the city.
>> Move for approval

259
00:34:00,640 --> 00:34:11,200
that second move by Councilman Phillips
second by Mayor Pro Tim outlaw with

260
00:34:09,040 --> 00:34:16,320
approve of them to check on the RFPs for
these uh capital lease funding. Miss

261
00:34:14,240 --> 00:34:17,599
Moore and Mr. Phillips. All in favor say
I.

262
00:34:16,879 --> 00:34:22,320
» I.
>> Any oppose?

263
00:34:19,520 --> 00:34:26,480
Eyes have it. Motion carried. Now we're
down to update the job description. Miss

264
00:34:24,960 --> 00:34:30,800
Pamela Rogers.
>> Pam, you can stay at the deis if you

265
00:34:28,079 --> 00:34:34,919
want. You have a microphone.
>> Let me take notes for you. M.

266
00:34:40,720 --> 00:34:47,599
» Is it on? Yes. Here we go. Um, good
evening. Um so tonight for your

267
00:34:45,200 --> 00:34:53,200
consideration you have uh three job
description updates. Um as you know and

268
00:34:51,200 --> 00:34:56,800
you are familiar with in the public
services department we have a division

269
00:34:54,879 --> 00:35:00,400
that's referred to as public utilities.
You know what that means? That is the

270
00:34:58,480 --> 00:35:04,000
the division that does the water and
sewer line maintenance, water meter

271
00:35:02,400 --> 00:35:08,960
reading and things like pump stations,
things like that. While we currently

272
00:35:06,160 --> 00:35:14,079
have titles in that department of public
utilities worker, public utilities uh

273
00:35:11,839 --> 00:35:18,320
crew leader, the superintendent and
supervisor are called utility

274
00:35:16,000 --> 00:35:25,200
construction superintendent and utility
construction supervisor. Um those are

275
00:35:21,119 --> 00:35:29,359
throwbacks to uh quite a while ago. Um
and we don't do as much construction now

276
00:35:27,280 --> 00:35:33,599
and it's a little confusing. Um, so
we're just asking uh staff is asking

277
00:35:31,440 --> 00:35:39,359
council um permission to change those
names to public utilities superintendent

278
00:35:36,160 --> 00:35:43,920
and public utilities supervisor um to
follow suit with the division that

279
00:35:40,960 --> 00:35:47,200
they're in um and make any changes um
referenced in other job descriptions

280
00:35:45,680 --> 00:35:51,839
where it just says that is who they
report to that we would update that

281
00:35:48,880 --> 00:35:57,119
throughout. Um and the third one is the
lead meter reader job. Uh we have in

282
00:35:54,720 --> 00:36:02,240
addition to if council approves changing
the supervisor title um have asked to

283
00:36:00,160 --> 00:36:07,040
change some of the wording and take out
some of the things in here to uh align

284
00:36:04,880 --> 00:36:12,640
with our current practices um and
expectations of that job. Um this job

285
00:36:09,599 --> 00:36:18,240
had not been updated since 2007 the job
description and the practices have

286
00:36:15,119 --> 00:36:23,359
changed though since then in the last 20
years. Um, so we're asking for those

287
00:36:21,359 --> 00:36:29,680
updates as well and I'll be glad to
answer any questions that I can.

288
00:36:27,280 --> 00:36:34,079
» I'm assuming we just pull these from,
you know, the the titles are typically

289
00:36:32,560 --> 00:36:38,480
what we're seeing across the board at
other cities more or less.

290
00:36:36,560 --> 00:36:42,800
» I think so. I think they um they did
that and then along with what they were

291
00:36:40,160 --> 00:36:47,160
doing at the time, they they had those
names.

292
00:36:43,920 --> 00:36:47,160
» Thank you.

293
00:36:51,280 --> 00:36:55,839
May I move for approval as presented by
M. Rogers?

294
00:36:54,640 --> 00:37:00,640
» Second.
>> Move by Councilman Chandler, second by

295
00:36:58,640 --> 00:37:04,320
Councilman Brand for the approval of the
update for the three job description.

296
00:37:02,320 --> 00:37:08,800
All in favor say I. I.
>> Any opposed? Eyes have it. Motion's

297
00:37:06,560 --> 00:37:15,880
carried. All right. Down to the
resolution

298
00:37:10,720 --> 00:37:15,880
to declare surplus. Chief H.

299
00:37:18,560 --> 00:37:25,280
Good evening, madame mayor, members of
council. Before you is a resolution

300
00:37:22,000 --> 00:37:31,599
requesting to surplus three police cars
that are 12 and 14, 12 and 13 years old.

301
00:37:29,520 --> 00:37:35,920
Um, we typically keep them for 8 to 10
years, so they've exceeded their useful

302
00:37:33,760 --> 00:37:39,280
life. Uh, and the beauty of this is
we're asking them to be surplus to the

303
00:37:37,599 --> 00:37:44,079
Vance Granville Community College, which
is where we send all of our new hires

304
00:37:41,520 --> 00:37:48,960
for the police academy. Uh, and so
basically our employees uh, and other

305
00:37:46,400 --> 00:37:53,920
police cadets would be able to use these
vehicles for the statemandated driving

306
00:37:51,359 --> 00:37:58,560
training uh, in the police academy. And
so we're kind of paying oursel forward,

307
00:37:56,960 --> 00:38:03,760
if you will, by having the vehicles
available for law enforcement training

308
00:38:00,560 --> 00:38:08,160
at the community college.
>> We get a break on tuition if we do this.

309
00:38:06,560 --> 00:38:14,079
» Sure. We can have a conversation.
>> Amen, brother. If you weren't donating

310
00:38:10,960 --> 00:38:18,640
them to VC, VGCC, would we be selling
them for our surplus program to our

311
00:38:17,040 --> 00:38:23,440
» Yes, ma'am. The city's processes to put
them on gov deals, and we generally get

312
00:38:20,640 --> 00:38:27,400
about $1,000 or less for a police car of
this age.

313
00:38:24,079 --> 00:38:27,400
» Okay. Thanks.

314
00:38:34,880 --> 00:38:41,440
I move that
>> I move that we uh move forward with the

315
00:38:39,040 --> 00:38:48,880
resolution to declare the surplus for
the GCC BL program.

316
00:38:45,359 --> 00:38:53,200
» Second move that council congress second
by mayor pro Tim outlaw the resolution

317
00:38:51,680 --> 00:38:57,599
to declare the surplus of advanced
grammar community college program. All

318
00:38:55,839 --> 00:39:03,240
in favor say I.
>> Any opposed? Eyes have it and motion is

319
00:39:00,240 --> 00:39:03,240
carried.

320
00:39:03,359 --> 00:39:09,440
Next, we're down to the special event
parade information homecoming veterans

321
00:39:07,760 --> 00:39:13,520
and Christmas. Chief head.
>> All right. So, since Miss Lauren's not

322
00:39:11,200 --> 00:39:17,920
here, I apologize. I don't have the soft
voice that she has and I don't uh have

323
00:39:15,599 --> 00:39:21,760
the beauty of appearance that she has.
So, as I'm up here for an extended

324
00:39:19,359 --> 00:39:26,079
period of time, bear with me. Uh before
you is a request for the homecoming

325
00:39:24,320 --> 00:39:30,720
application. Council may remember a
couple years ago we modified the day and

326
00:39:28,240 --> 00:39:34,720
time for public safety reasons. This
year we met with staff members from the

327
00:39:33,119 --> 00:39:38,240
school along with the sergeant for the
school resource officer, Sergeant

328
00:39:36,160 --> 00:39:41,760
Charlotte, and came up with a joint
public safety plan to try and mitigate

329
00:39:40,160 --> 00:39:46,880
some of the public safety concerns that
were presented over the years. That

330
00:39:43,520 --> 00:39:51,599
information is before you uh in
the packet.

331
00:39:49,520 --> 00:39:56,079
The proposal this year is to have the
homecoming parade on Friday, October

332
00:39:53,760 --> 00:40:00,400
9th, beginning at 4 pm with street
closures starting at 3 p.m. to allow us

333
00:39:58,960 --> 00:40:06,079
to try and clear vehicles from the
roadway and to have them set up. We'll

334
00:40:03,760 --> 00:40:10,400
utilize the traditional July 4th parade
route. So, they'll stage on Morehead

335
00:40:07,920 --> 00:40:15,119
Street like the July 4th parade does and
then start down Main Street to Merit

336
00:40:12,160 --> 00:40:20,240
Commons. The COI is included. There are
no conflicting special events or food

337
00:40:16,960 --> 00:40:25,520
trucks scheduled. Important to this plan
is staff from Person High School has

338
00:40:22,480 --> 00:40:30,320
agreed to help notify businesses for the
no on street parking. Uh in in the years

339
00:40:28,640 --> 00:40:34,640
past, we had cars that were parked on
Main Street and then as the student

340
00:40:32,880 --> 00:40:38,640
walkers were going down the road,
traffic was driving into the parade and

341
00:40:37,119 --> 00:40:42,880
so you can imagine that's a public
safety nightmare and a liability concern

342
00:40:40,240 --> 00:40:46,240
for the city. So I appreciate the high
school staff being willing to do that.

343
00:40:44,640 --> 00:40:50,880
I'm also going to work with emergency
management to get one of those message

344
00:40:47,920 --> 00:40:55,520
board signs to remind people not to park
on the street uh after 3:00 that day. As

345
00:40:54,240 --> 00:41:00,640
mentioned, the sheriff's office has
agreed to assist with road closures and

346
00:40:57,760 --> 00:41:05,920
the parade safety rules are in the
packet. I would ask that um council

347
00:41:04,160 --> 00:41:11,200
would
include the contingent joint public

348
00:41:08,800 --> 00:41:14,440
safety plan that's in your packet uh for
this parade.

349
00:41:14,560 --> 00:41:18,920
I'll entertain any questions you may
have.

350
00:41:26,319 --> 00:41:31,119
» Any questions?
>> Are we sure there's no buses that would

351
00:41:29,680 --> 00:41:37,040
need to go down that rout?
>> Yes, ma'am. I've talked with the public

352
00:41:33,520 --> 00:41:42,960
schools and RCS. Uh Bethl Hill has
agreed to alter traffic uh bus route for

353
00:41:40,079 --> 00:41:49,240
Uptown and RCS has agreed to make public
announcements um to alter student

354
00:41:45,520 --> 00:41:49,240
traffic leaving RCS.

355
00:41:58,160 --> 00:42:06,000
Are some of the students going to bring
their um

356
00:42:02,560 --> 00:42:08,960
loud trucks and the
Will you call them those front high

357
00:42:08,000 --> 00:42:10,880
» Carolina squatters?
>> Yeah.

358
00:42:09,520 --> 00:42:15,400
» Not in this parade. They won't.
>> Okay. Thought maybe they might

359
00:42:15,440 --> 00:42:19,359
» since that seems to be who drives those
things.

360
00:42:17,520 --> 00:42:22,319
» You were correct. My heathen was one of
them back in the day.

361
00:42:21,520 --> 00:42:27,480
» Who's that?
>> My heathen.

362
00:42:24,079 --> 00:42:27,480
» That's a child.

363
00:42:28,880 --> 00:42:33,400
» He's out of high school now. He don't
have it anymore.

364
00:42:35,760 --> 00:42:41,680
Do you need each one of them voted on
separately?

365
00:42:40,000 --> 00:42:44,079
» That's your discretion, madame mayor. I
can go through all three of them or we

366
00:42:42,880 --> 00:42:46,240
can do them independently. It's your
discretion.

367
00:42:44,800 --> 00:42:48,720
» Questions, huh?
>> She see if we can do them all together.

368
00:42:47,839 --> 00:42:51,040
» Okay. Okay.
>> All right. Any other questions on

369
00:42:50,319 --> 00:42:53,280
homecoming?
>> Mark, how do you feel about the

370
00:42:52,079 --> 00:42:57,440
insuranceances?
>> Look good to me.

371
00:42:54,160 --> 00:43:00,599
» Okay. I looked at
>> you know

372
00:43:06,640 --> 00:43:13,920
All right, the next one before you is
the Veterans Parade. The manager is

373
00:43:10,880 --> 00:43:19,280
passing a policy declaration that was
received today at 4:45.

374
00:43:17,040 --> 00:43:23,440
Um, we have been asking for the COI or
an insurance binder. This is what was

375
00:43:21,040 --> 00:43:29,920
produced.
The Veterans Parade is proposed for

376
00:43:27,040 --> 00:43:35,280
Saturday, November the 7th at 10:00 a.m.
with road closures beginning at 8:30 to

377
00:43:32,240 --> 00:43:39,680
accommodate parade setup. Uh it utilizes
the traditional July 4th route in

378
00:43:37,359 --> 00:43:46,280
reverse. So it will start at Merit
Commons and end at the history museum.

379
00:43:43,280 --> 00:43:46,280
Uh

380
00:43:46,480 --> 00:43:54,319
policy declaration is before you for
consideration. I will say historic to

381
00:43:51,920 --> 00:43:59,839
this particular special event, the
Veterans Council has always had

382
00:43:56,480 --> 00:44:04,560
difficulty getting us a COI uh included
in the packet for your presentation, but

383
00:44:02,079 --> 00:44:10,400
have always been able to get us the COI
in hand 30 days prior to the parade

384
00:44:08,079 --> 00:44:13,839
starting. Something to do with the
particular insurance company that they

385
00:44:12,079 --> 00:44:18,160
have is what's been explained to me, but
we've always had a COI in hand.

386
00:44:16,480 --> 00:44:22,240
There are no conflicting special events
or food trucks scheduled. Uh several

387
00:44:20,240 --> 00:44:26,560
public safety entities have agreed to
assist with resources for road closures

388
00:44:24,319 --> 00:44:30,800
and the parade safety rules are in
effect. Happy to entertain any

389
00:44:28,079 --> 00:44:35,680
questions.
>> This one page here that says additional

390
00:44:32,720 --> 00:44:37,040
insured owners
that last

391
00:44:36,480 --> 00:44:42,640
» Yes, sir.
>> page that that covers everything I see.

392
00:44:40,880 --> 00:44:47,760
» All right. Thank you for that. If if
they issued a certificate, it wouldn't

393
00:44:44,960 --> 00:44:54,000
it automatically includes anybody that's
requiring a coverage be added as

394
00:44:51,839 --> 00:44:59,319
additional issuers by contract.
>> Okay. Thank you. That's very helpful.

395
00:45:01,280 --> 00:45:05,640
» Any other questions on the Veterans
Parade?

396
00:45:06,000 --> 00:45:13,520
» Seeing none, the last one for you is the
annual JC's Christmas parade. It's

397
00:45:11,040 --> 00:45:18,560
proposed for Saturday, December the 12th
at 2 PM with road closures starting one

398
00:45:16,000 --> 00:45:23,920
hour prior. Uh it will utilize a
traditional tra uh parade route. COIs

399
00:45:21,599 --> 00:45:28,000
included uh parade safety rules are in
effect. The public's reminded there's no

400
00:45:25,760 --> 00:45:31,280
parking along the parade route and
consistent with what we've done in

401
00:45:29,280 --> 00:45:34,400
previous years. We'll put out numerous
public service announcements and work

402
00:45:32,720 --> 00:45:39,000
with emergency management for the
message board. Happy to entertain any

403
00:45:36,000 --> 00:45:39,000
questions.

404
00:45:39,359 --> 00:45:45,359
I just have one question about this and
this is just probably Brooks, you can

405
00:45:42,880 --> 00:45:49,680
answer this. There's no there's no issue
with the pri the primary contact being a

406
00:45:47,680 --> 00:45:53,839
city employee, right?
>> Is that going to have any effect?

407
00:45:51,760 --> 00:45:56,800
» No, they did not get special treatment.
That would be the only concern somebody

408
00:45:55,359 --> 00:45:59,520
might have is that we're giving them
special approval. Okay.

409
00:45:58,079 --> 00:46:00,720
» But historically, we've given them
approval.

410
00:46:00,400 --> 00:46:04,720
» Sure.
>> Prior to that being a city staff member.

411
00:46:02,400 --> 00:46:08,960
So, I think the appearance of conflict
is negligible. and they're not

412
00:46:07,200 --> 00:46:11,440
financially benefiting from that
individual is not personally financially

413
00:46:10,560 --> 00:46:14,400
benefiting.
>> Okay. I just didn't know if there were

414
00:46:12,560 --> 00:46:18,760
something with insurance, city
insurance. I didn't want to get over

415
00:46:15,760 --> 00:46:18,760
that.

416
00:46:24,720 --> 00:46:30,319
» That's how much happened to situation.
She just happens to be

417
00:46:29,040 --> 00:46:34,800
» Well, yeah. I just wanted to make sure
we didn't we didn't, you know,

418
00:46:33,280 --> 00:46:37,440
we don't see there's any issues with
that.

419
00:46:42,640 --> 00:46:47,079
Any other concerns for the chief?

420
00:46:48,960 --> 00:46:53,440
» I move that we approve all three
parades.

421
00:46:52,000 --> 00:46:56,960
» Second.
>> Move by Councilman Brian, second by

422
00:46:55,280 --> 00:47:01,200
Councilman Chandler. We approve the
homecoming, the veterans, and the

423
00:46:58,400 --> 00:47:04,079
Christmas parade. All in favor say I.
>> I.

424
00:47:02,000 --> 00:47:09,440
» Any nays? The eyes have it. The motion
is carried. Thank you, council.

425
00:47:05,920 --> 00:47:16,119
» Thank you, Chief. We're down to a WLFPO
project, Mr. Lockhart.

426
00:47:12,720 --> 00:47:16,119
» Thank you, Mayor.

427
00:47:19,359 --> 00:47:25,599
So, the watershed wershed and flood
prevention operations project, we are

428
00:47:24,079 --> 00:47:28,480
putting out an RFP. We're asking
council's permission to put out a

429
00:47:26,800 --> 00:47:32,720
request for proposal for engineering
services. Staff is seeking council

430
00:47:30,960 --> 00:47:37,680
approval to issue the attached request
for proposals for engineering services

431
00:47:34,560 --> 00:47:42,480
to evaluate and develop an environmental
assessment for the purpose of flood

432
00:47:39,520 --> 00:47:48,640
prevention in the Marlo's Creek WHED
specifically targeting the Tanard branch

433
00:47:44,720 --> 00:47:53,760
corridor as authorized and funded by the
National Natural Resource Conservation

434
00:47:51,359 --> 00:47:59,359
Service. This will be a follow-up to the
previously completed preliminary

435
00:47:56,000 --> 00:48:03,280
investigation findings report or PIFFER
which and it will weigh all the

436
00:48:01,200 --> 00:48:08,960
alternatives and ultimately will end
result with proposed methods to address

437
00:48:06,079 --> 00:48:12,800
the flooding and sinkhole concerns.
Following the completion of this

438
00:48:10,319 --> 00:48:18,480
project, it is the city's anticipation
to seek additional federal funds to

439
00:48:15,839 --> 00:48:23,599
construct, implement, purchase, and
ultimately address those

440
00:48:21,200 --> 00:48:28,640
issues. Traditionally, the proposal
would be evaluated and scored by a team

441
00:48:25,839 --> 00:48:32,319
of city staff, possibly bringing um some
expertise from the county as well with

442
00:48:30,559 --> 00:48:36,680
the intention to bring a recommendation
to the council for your approval.

443
00:48:42,319 --> 00:48:48,319
Is the Marlo Creek watershed connected
to the Tanard branch?

444
00:48:46,240 --> 00:48:51,319
» Tanyard branch is part of it.
>> Yep.

445
00:49:02,960 --> 00:49:13,119
I move that we accept the
requests for proposals

446
00:49:09,200 --> 00:49:16,680
for the funding engineer services.
Engineering services.

447
00:49:17,520 --> 00:49:24,240
» Moved by council car, second by mayor
pro Timlaw for the approval for the

448
00:49:22,240 --> 00:49:31,520
request for the proposal for engineered
service. All in favor say I. I.

449
00:49:27,839 --> 00:49:36,880
» Any opposed? I have a motion carrot.
resolution seeking funding for inflow

450
00:49:34,720 --> 00:49:40,559
and infiltration repairs.
>> U mayor, on the previous item, I did

451
00:49:38,640 --> 00:49:44,880
want to note that is being federally
funded. So that engineering is not being

452
00:49:43,280 --> 00:49:46,960
paid local dollars. That is federal
dollars.

453
00:49:45,440 --> 00:49:52,160
» Thank you for that clarification.
>> Sorry, I didn't I buried the lead there.

454
00:49:50,319 --> 00:49:56,160
On the next item, resolution for seeking
funding for inflow and infiltration

455
00:49:53,760 --> 00:50:00,240
repairs. Uh once again, staff is seeking
council approval on the attached

456
00:49:57,680 --> 00:50:03,599
resolution. The city intends to apply
for funding to assist with the design

457
00:50:02,000 --> 00:50:09,119
and construction of a large section of
the Marlo Creek Outfall sanitary sewer

458
00:50:06,559 --> 00:50:14,640
rehabilitation project. This project is
being spit split, excuse me, into three

459
00:50:12,400 --> 00:50:20,800
phases with phase one completing the
abandonments of an old 15-in sewer main

460
00:50:17,599 --> 00:50:25,680
that were identified in the 2020 AIA
project to reclaim system capacity due

461
00:50:23,760 --> 00:50:29,359
to inflow. Basically, an old leaky line
that left in the ground we're going to

462
00:50:26,720 --> 00:50:35,119
take out of service completely. plug it.
Um phase two um or phase one also

463
00:50:33,440 --> 00:50:39,760
includes point repairs to eliminate
potentially large contributors of

464
00:50:36,720 --> 00:50:45,920
inflow. And these work areas were also
identified in the 2020 sewer AIA study.

465
00:50:43,280 --> 00:50:50,559
Phase 2 consists of approximately 6,000
linear feet of sewer rehabilitation via

466
00:50:48,160 --> 00:50:54,800
cast and place methods and includes
manhole rehabilitation.

467
00:50:52,720 --> 00:51:00,880
The phase one and phase two project
areas generally parallel Main Street

468
00:50:57,040 --> 00:51:04,720
from Memorial Drive to uh Brader Street.
Phase three continues higher in the

469
00:51:02,720 --> 00:51:09,920
drainage basin from approximately Brader
Street parallel paralleling Marlo's

470
00:51:07,280 --> 00:51:15,040
Creek to Oxford Road being approximately
16,000 linear feet. Phase three would

471
00:51:12,559 --> 00:51:19,520
include cast and place rehabilitation,
manhole rehabilitation and dig and

472
00:51:17,200 --> 00:51:24,400
replace basically removal of line and
complete replacement in where warranted.

473
00:51:22,160 --> 00:51:29,440
The phase three uh portion was
extensively studied in 2018 2019.

474
00:51:27,839 --> 00:51:32,640
The resolution does not commit the city
to spending any funds or accepting any

475
00:51:31,040 --> 00:51:36,880
funds, but it does serve as a notice to
council that its staff's desire to apply

476
00:51:34,960 --> 00:51:41,599
for funding while designating or
affirming authorized representatives,

477
00:51:39,119 --> 00:51:45,200
myself, that can sign on behalf of the
city. We've applied for these funds in

478
00:51:43,680 --> 00:51:49,520
the past, this past spring, and we were
not awarded uh funding due to other

479
00:51:47,680 --> 00:51:55,440
applications being in more severe
disrepair due to our lack of reported

480
00:51:52,480 --> 00:51:59,599
sanitary sewer overflows. the
application. Uh we have I don't know if

481
00:51:58,000 --> 00:52:02,400
it's good news, but we have additional
sanitary sewer overflows that have been

482
00:52:01,119 --> 00:52:06,880
reported to the state that are going to
be part of this application.

483
00:52:04,720 --> 00:52:10,559
Um which will hopefully increase our
chances for funding. So staff is

484
00:52:09,359 --> 00:52:16,760
requesting council to approve the
attached resolution and authorize staff

485
00:52:12,480 --> 00:52:16,760
to execute any related documentation.

486
00:52:20,160 --> 00:52:23,160
» Raiders

487
00:52:27,599 --> 00:52:32,920
near.
>> Yeah,

488
00:52:41,280 --> 00:52:48,440
» you're right. You're right.
>> Got a subject matter expert.

489
00:52:49,599 --> 00:52:52,599
» Okay.

490
00:52:52,720 --> 00:52:56,000
B R A D E R
>> T

491
00:52:55,200 --> 00:52:59,400
» B R A T
>> T E R.

492
00:53:03,680 --> 00:53:09,920
» I move that we approve the resolution
for seeking funding for inflow and

493
00:53:07,280 --> 00:53:13,359
infiltration repairs.
Second

494
00:53:11,200 --> 00:53:19,599
» motion by Council Member Brand, second
by Councilman Channel for the approval

495
00:53:16,640 --> 00:53:25,680
for the seeking the funding for the
inflow and infiltration paired by uh

496
00:53:23,200 --> 00:53:31,119
county city manager Lockard. All in
favor say I. I.

497
00:53:27,520 --> 00:53:37,839
» Any opposed? I have it. Motion carried.
Okay, we're down to the contact approval

498
00:53:33,839 --> 00:53:41,359
for no new work order software.
>> Uh thank you, mayor.

499
00:53:39,520 --> 00:53:45,520
Staff is seeking council approval for
the attached contract for services for a

500
00:53:43,520 --> 00:53:50,400
work order software called asset
essentials. This would replace our

501
00:53:47,680 --> 00:53:54,400
existing software while adding multiple
uh subdivisions, not technically

502
00:53:52,640 --> 00:53:58,640
department subdivisions and the ability
to geotag work projects for the

503
00:53:56,240 --> 00:54:01,839
integration into our mapping. The
software would allow us to convert our

504
00:54:00,400 --> 00:54:06,640
public services functions from
paperbased work order system to a cloud

505
00:54:04,400 --> 00:54:11,200
hosted system that could be remotely
accessed and provide real-time reports

506
00:54:08,319 --> 00:54:16,559
on our activities. For example, this
past year, Rox was selected by the state

507
00:54:13,760 --> 00:54:20,640
for an audit on our pal activities. The
supporting documentation

508
00:54:18,559 --> 00:54:25,839
of the work completed was saved onto a
local computer or local machine which

509
00:54:23,280 --> 00:54:29,440
became corrupted. We were unable to have
its data recovered and due to lack of

510
00:54:27,680 --> 00:54:34,000
supporting documentation, we had to file
an amended claim with our annual PAL

511
00:54:31,920 --> 00:54:38,559
bill report. Effectively, our books now
show uh more restricted fund balance

512
00:54:36,880 --> 00:54:42,079
which lowered our unrestricted fund
balance. The cash is still the same. It

513
00:54:40,079 --> 00:54:47,200
didn't change any money. It just changed
how money was categorized.

514
00:54:44,240 --> 00:54:53,280
Um the city is currently in contract
with a a firm called I Works, which is

515
00:54:50,559 --> 00:54:57,520
pronounced I Works spelled with a Q
though. uh for work orders related to

516
00:54:55,520 --> 00:55:02,079
building and grounds for the scheduling
and for the scheduling of vehicle

517
00:54:59,040 --> 00:55:06,960
repairs at the garage. This contract has
ballooned to $10,000 annually and was

518
00:55:04,720 --> 00:55:10,480
only providing non geollocated services
to a limited list of work functions

519
00:55:08,960 --> 00:55:14,319
which were building grounds and
scheduling using it as a scheduling

520
00:55:12,079 --> 00:55:18,079
software for the garage.
During budget planning, staff evaluated

521
00:55:16,240 --> 00:55:23,359
other options which could do more for
less funds. We included an amount for

522
00:55:20,720 --> 00:55:28,000
Eyeworks in the budget and had contacted
them to cancel our contract three months

523
00:55:25,760 --> 00:55:32,640
prior to the end of our fiscal year. The
contract was apparently not on our

524
00:55:29,520 --> 00:55:36,079
fiscal calendar and our cancellation did
not meet the contractual three-month

525
00:55:34,480 --> 00:55:41,119
notification clause for terminating
services. We did

526
00:55:39,200 --> 00:55:45,599
herang them very hard and got them to
cut their bill in half, though. So,

527
00:55:42,720 --> 00:55:50,319
their bill went down to $5,000.
uh we will be cancelling effectively if

528
00:55:48,000 --> 00:55:53,680
council approves us implementing this
effectively immediately if porting any

529
00:55:52,160 --> 00:55:57,200
data.
We explored better options and were able

530
00:55:55,359 --> 00:56:06,240
to get assets to essentials to agree to
a six-month contract for $3,139.13

531
00:56:02,079 --> 00:56:10,040
a onetime implementation fee of $2,246
for a total of $5385

532
00:56:10,160 --> 00:56:16,319
for the current fiscal year. There are
adequate funds available to make this

533
00:56:13,520 --> 00:56:21,359
switch now. Future annual payments are
shown in the contract document, but

534
00:56:18,480 --> 00:56:26,240
begin next year at 7,846
annually with a sliding adjustment of 3%

535
00:56:23,359 --> 00:56:30,720
for the next 5 years. If the deployment
pro uh proves fruitful, the city

536
00:56:28,319 --> 00:56:35,359
consider putting up a public facing
reporting feature which can assist in

537
00:56:32,960 --> 00:56:39,599
documenting infrastructure concerns. So,
you know how a lot of communities have a

538
00:56:37,200 --> 00:56:44,799
report, you have a broken street here or
something. Uh we can if if we like how

539
00:56:42,319 --> 00:56:49,200
this works, we can then integrate that.
That would be an extension at a later

540
00:56:46,720 --> 00:56:52,319
date. Um staff is requesting council
approve the attached proposal for

541
00:56:50,559 --> 00:56:56,440
services and to authorize staff to
execute any related documentation.

542
00:56:56,720 --> 00:57:02,799
» Would the public facing reporting
feature cost more?

543
00:57:01,040 --> 00:57:07,760
» Most likely it would open up more
access. Um but at this time what we

544
00:57:05,680 --> 00:57:11,680
really the main thrust we're wanting to
get from is converting from our paper

545
00:57:09,440 --> 00:57:16,799
documentation for work orders to a
digital a clouds save digital base. So

546
00:57:14,640 --> 00:57:22,160
we are part of the data center problem
if we went to this model. Um but it is

547
00:57:19,520 --> 00:57:26,400
it is more reliable and able to do
reports on the fly and it also

548
00:57:23,839 --> 00:57:31,920
geoloccates so we can do heat mapping.
Um, so it's Brian, do you want to add

549
00:57:30,000 --> 00:57:36,200
anything
or did I cover it pretty much

550
00:57:36,240 --> 00:57:40,119
and thank you for coming up?

551
00:57:46,559 --> 00:57:55,119
Good evening, council and mayor. Um
that's all

552
00:57:51,920 --> 00:58:01,359
just to uh give you an idea how it will
help the public utilities and public

553
00:57:57,040 --> 00:58:07,839
works department. Uh say u a resident
calls in a water leak. Um it will

554
00:58:04,160 --> 00:58:11,839
automatically go to the public utility
superintendent

555
00:58:09,359 --> 00:58:18,559
and he will be able to put that on the
schedule, plan out the repairs. he can

556
00:58:14,319 --> 00:58:24,640
look after we get enough um data entered
into the system, we can know what size

557
00:58:22,480 --> 00:58:29,200
line it is, we'll be able to locate
where the valves are to cut the water

558
00:58:26,480 --> 00:58:34,079
off. Um after they get done with the
repair, they can transfer it to the

559
00:58:32,079 --> 00:58:39,520
public works department so they'll know
to come out and do a an asphalt repair

560
00:58:37,359 --> 00:58:44,880
or curb and gutter repair, sidewalk
repair. They can take pictures, they can

561
00:58:41,920 --> 00:58:50,000
take images, put it down, and it just it
it's better communication within it. And

562
00:58:47,680 --> 00:58:58,160
as Brooke said, it will help with the
audit. Um the pile bill, they want to

563
00:58:54,240 --> 00:59:03,520
they want to know where we patched, how
much we patched, how much asphalt we

564
00:58:59,920 --> 00:59:07,760
used, how many people were in on job
site. They want to know all this

565
00:59:05,520 --> 00:59:13,040
information. And right now it's just
it's write it down, write it down, keep

566
00:59:10,000 --> 00:59:15,839
a log. This would help organize and keep
everything

567
00:59:15,359 --> 00:59:19,760
» simpler.
>> And I'd like to add to that when the

568
00:59:17,520 --> 00:59:23,680
fiber companies hit our lines, which
they have done as they've been deploying

569
00:59:21,280 --> 00:59:28,079
fiber throughout the community. Um, this
will track how many manh hours we had,

570
00:59:25,839 --> 00:59:33,440
who worked the job, what their pay rate.
We could put their pay rates in there or

571
00:59:30,400 --> 00:59:37,760
or at least have HR then take the hours
and and calculate the pay rates, but we

572
00:59:35,520 --> 00:59:41,040
can get much quicker a turnaround to get
a claim on cash against these companies

573
00:59:39,920 --> 00:59:46,160
that are doing damage to our
infrastructure, which is another big

574
00:59:43,200 --> 00:59:51,839
valuable piece because it we have been
uh it's not fast for us to get that

575
00:59:47,760 --> 00:59:55,359
turned around currently.
and somebody from finance could generate

576
00:59:53,680 --> 00:59:59,839
that report and not have to bother
somebody in the utilities crew because

577
00:59:57,200 --> 01:00:04,000
they've already entered their data.
>> It will also help with um cut off time.

578
01:00:03,680 --> 01:00:06,720
Yeah.
>> When water meters are being cut off

579
01:00:06,000 --> 01:00:10,079
» on and off.
>> Right now the crews have to come back to

580
01:00:08,559 --> 01:00:14,880
city hall to get the information and
then go back out and then once they take

581
01:00:12,960 --> 01:00:18,880
care of those four or five they come
back they think they're done. Well, they

582
01:00:16,880 --> 01:00:22,720
get sent back out. They'll have tablets
with them and they'll be able to read

583
01:00:21,280 --> 01:00:27,599
from those tablets. It'll be
automatically updating so we'll know

584
01:00:25,440 --> 01:00:30,640
that they can stay in the field and be
more efficient that way.

585
01:00:30,480 --> 01:00:34,319
The
>> tablets included in this price.

586
01:00:32,960 --> 01:00:38,400
» We already have the tablets. We're
currently using them. Meter readers have

587
01:00:36,000 --> 01:00:42,000
data enabled tablets. Now, if we expand
further in other departments, no, we

588
01:00:40,319 --> 01:00:46,160
don't have currently any additional
technology added like smartphones or

589
01:00:44,319 --> 01:00:50,640
tablets, but it may be something we
might want to consider. data enabled

590
01:00:47,920 --> 01:00:57,760
tablets at some point for other but I
think utilities owns the meter readers

591
01:00:53,920 --> 01:01:01,440
own two and I believe there are two the
utilities we have that we're paying for

592
01:00:59,839 --> 01:01:04,680
that we're not currently utilizing to
full potential

593
01:01:05,440 --> 01:01:11,520
and this would encourage them to use
those

594
01:01:09,839 --> 01:01:16,480
I'm looking but there's a lot of terms
here do you know what the uh when we

595
01:01:14,160 --> 01:01:21,200
must uh
unsubscribe subscribe from the service

596
01:01:19,359 --> 01:01:22,799
» if we have to give them a 60 or 90day
notice.

597
01:01:21,599 --> 01:01:26,480
» I'm looking through here. There's a lot
of lot of terms.

598
01:01:24,240 --> 01:01:29,839
» 25 pages. Yeah. I don't know off the top
of my head. You'll have to give me a

599
01:01:27,680 --> 01:01:32,720
second. Um
>> I would just say that we might want to

600
01:01:31,200 --> 01:01:37,839
put that on our calendar just in case it
doesn't work out the first year. We

601
01:01:34,640 --> 01:01:41,040
» we come out with our money in hand.
>> That's fair.

602
01:01:38,720 --> 01:01:46,000
» If this information is stored in the
cloud, do we have a backup? like if you

603
01:01:43,680 --> 01:01:51,200
stop using this system, does all our
data go away or how does that work?

604
01:01:48,480 --> 01:01:55,680
» So you would you would export it. So
typically they have the ability to

605
01:01:53,200 --> 01:01:59,680
export your data. Um one thing we're
going to do is integrate with the

606
01:01:56,799 --> 01:02:04,559
county's GIS office. So that she's going
to be scraping data as we go into the

607
01:02:02,319 --> 01:02:09,040
GIS data or at least not into the public
facing GIS database, but we'll have data

608
01:02:06,720 --> 01:02:14,359
scraped as we go. So we'll have access
to that data.

609
01:02:11,359 --> 01:02:14,359
Um,

610
01:02:16,640 --> 01:02:21,960
that's a scope document. There it is.
Um,

611
01:02:23,680 --> 01:02:28,760
we're we're signing up for a 57-month
term.

612
01:02:32,880 --> 01:02:39,440
» We're locked in for six years.
>> Five years. Yeah.

613
01:02:38,240 --> 01:02:42,720
» Not quite five.
>> Yeah.

614
01:02:40,559 --> 01:02:46,880
and they're giving us uh three months
for free um in addition to

615
01:02:44,799 --> 01:02:52,839
» So it is a 60 month
>> essentially. Yeah, we'd be on it for 60

616
01:02:49,040 --> 01:02:52,839
months. Yeah, that's correct.

617
01:02:54,000 --> 01:03:00,440
» But again, if they don't meet the terms
in the contract, they're in breach.

618
01:03:03,200 --> 01:03:09,599
They didn't have a shorter term. And I'm
only asking because I don't like to be

619
01:03:07,040 --> 01:03:13,119
locked into anything. If it doesn't
work, I'd like to

620
01:03:10,880 --> 01:03:17,200
» Sure. So,
okay, here we go. So, as far as

621
01:03:15,200 --> 01:03:20,799
exporting the data, can extract data be
migrated from existing source system

622
01:03:18,559 --> 01:03:26,240
into CVS or Excel files, which are
common separated values.

623
01:03:23,119 --> 01:03:30,400
And then, um, we actually had asked for
a longer term. The reason we did um is

624
01:03:29,119 --> 01:03:36,799
because we could get the price point
down. So, we're currently paying $10,000

625
01:03:33,599 --> 01:03:41,119
a year for the software that we are not
utilizing the full potential and we're

626
01:03:38,319 --> 01:03:46,480
not happy with. And this is a market
improvement um because it can integrate

627
01:03:43,440 --> 01:03:52,000
geotags and can integrate with the GIS.
We give the county um GIS technician

628
01:03:49,920 --> 01:03:58,480
um access a seat at the table. They've
actually been on the demos. Um

629
01:03:55,599 --> 01:04:02,720
» so, we'll be going from 10,000 to 700.
>> That's right. 7,800.

630
01:04:00,799 --> 01:04:07,839
But in year one, it's 5 it's got an
implementation fee. It's 5,300.

631
01:04:05,119 --> 01:04:11,520
So there is it's going to be hitting
right now. It currently hits the garage

632
01:04:09,760 --> 01:04:16,319
and building primarily building and
grounds and the garage. Um we we will

633
01:04:14,160 --> 01:04:21,200
put this most likely in contracted
services and public services for now and

634
01:04:19,359 --> 01:04:26,160
then eventually we'll spread it out over
utilities, the the units that are using

635
01:04:23,599 --> 01:04:30,000
it essentially for future budgetary
years.

636
01:04:27,920 --> 01:04:33,839
Uh the group that was chosen for this,
I'm assuming it's because it fit our

637
01:04:31,359 --> 01:04:37,920
budget, but have we heard of our
counterparts using this group?

638
01:04:35,520 --> 01:04:42,720
» Uh yes. So you may know this software
under different names. Um it was

639
01:04:40,000 --> 01:04:48,400
previously known as facility dude. Then
it became utility cloud. Now it's owned

640
01:04:45,680 --> 01:04:53,200
by Seammens and they call it asset
essentials. Uh we did we did talk to

641
01:04:51,119 --> 01:04:59,039
other people that are using it and they
had very good feedback.

642
01:04:56,640 --> 01:05:01,200
All seen's other products are good for
the most part.

643
01:04:59,839 --> 01:05:05,280
» Well, they also are doing fire
sprinklers, believe it or not, too.

644
01:05:03,200 --> 01:05:11,559
Like, I've run into them doing fire
sprinkling services. So, they got their

645
01:05:08,160 --> 01:05:11,559
hands in everything.

646
01:05:14,240 --> 01:05:17,720
» Any other questions?

647
01:05:21,119 --> 01:05:27,599
the software is only going to be you as
good as our staff's utilization of it.

648
01:05:26,000 --> 01:05:34,720
If we don't follow through and actually
use it, it's wasted money.

649
01:05:31,039 --> 01:05:39,839
So, there's there's very much an um onus
is on us to make sure we're getting the

650
01:05:36,319 --> 01:05:43,520
maximum value of our dollar.
>> You think we'll use it? It'll be

651
01:05:42,079 --> 01:05:47,520
beneficial.
>> It's going to take a time. It's going to

652
01:05:45,280 --> 01:05:52,880
take some time to get up to speed. After
we get up to speed, it's going to be

653
01:05:49,920 --> 01:05:58,319
very beneficial because
it's looking after the next generation.

654
01:05:55,440 --> 01:06:03,039
Right now, we're in we had the the great
tsunami come in where everybody retired

655
01:06:00,640 --> 01:06:10,400
and they took all that knowledge with
them. If we can get it documented and it

656
01:06:08,079 --> 01:06:18,240
it'll show you. I mean, I can give you a
tablet and you can go locate a water

657
01:06:12,720 --> 01:06:21,200
meter in Helena or toward Mayo. You all
you'll have to do is pull it up and look

658
01:06:19,760 --> 01:06:25,520
at it and it will take you and
geollocate you where it is.

659
01:06:23,599 --> 01:06:30,640
» So, essentially saves time.
>> That's right. And it forces us to have

660
01:06:28,160 --> 01:06:35,440
this work order system which again helps
us with other accountancy issues and

661
01:06:33,200 --> 01:06:38,720
accountability. So, one thing you know
people call in right now they call the

662
01:06:36,799 --> 01:06:42,559
clearing house. Well, the clearing house
then writes it down on a board and then

663
01:06:40,240 --> 01:06:46,160
gives or shoots an email, gives that
over to that division. This will be more

664
01:06:44,799 --> 01:06:49,520
instantaneous. The clearing house can
just key this in and then they don't

665
01:06:47,920 --> 01:06:52,160
have to reproduce the work order. They
just go and do the work and then they

666
01:06:50,799 --> 01:06:56,640
say this is who did it. This is how many
hours they spent doing it. uh we can

667
01:06:54,319 --> 01:07:03,039
take a picture and better inventory and
again the valves if we find a valve

668
01:06:59,440 --> 01:07:07,440
because we with lack of knowledge um we
we've been experiencing this in the

669
01:07:04,960 --> 01:07:10,640
utilities specifically where some of
that institutional historic knowledge

670
01:07:09,119 --> 01:07:14,640
may not have been documented as well as
it should have been and it we've had

671
01:07:12,640 --> 01:07:19,599
trouble locating valves sometimes when
we maybe shouldn't have had had that

672
01:07:16,400 --> 01:07:25,440
trouble. Um, but having it clearly
defined and documented is going to be a

673
01:07:22,640 --> 01:07:28,240
huge benefit.
And it's not because anybody isn't doing

674
01:07:26,880 --> 01:07:32,720
their work or historically didn't do
their work. It just this forces us to be

675
01:07:31,280 --> 01:07:36,319
more accountable to ourselves in the
future.

676
01:07:34,400 --> 01:07:39,280
» And we are locked in that to that price,
the 7,000.

677
01:07:37,440 --> 01:07:43,920
» Yeah. There's a schedule. It goes up
every year by 3%.

678
01:07:42,240 --> 01:07:48,559
» Okay. Because letter K says they can
they have the right to increase the

679
01:07:45,280 --> 01:07:51,200
fees. So, you said a 3% increase every
year.

680
01:07:49,200 --> 01:07:53,599
» Yeah, it's it's there's a chart in here.
There should be a chart in here.

681
01:07:52,960 --> 01:07:57,440
» Yeah.
>> Yeah.

682
01:07:54,880 --> 01:08:00,440
» Those are the terms.
>> Yep.

683
01:08:05,760 --> 01:08:13,799
And again, we're paying we've been
paying 10,000 for a inferior product.

684
01:08:19,199 --> 01:08:26,640
May move for approval if there's no
other questions.

685
01:08:23,839 --> 01:08:31,359
» Second.
>> Moved by Councilman Chandler, second by

686
01:08:29,040 --> 01:08:35,920
Councilman Phillip for the contract
approval for the new uh work order

687
01:08:33,920 --> 01:08:38,960
software. All in favor say I.
>> I.

688
01:08:36,400 --> 01:08:42,400
» Any oppose? Eyes have it. The motion is
carried. We're down to the

689
01:08:40,400 --> 01:08:46,440
administrative report. Our finance
director, Janelle Mo.

690
01:08:55,920 --> 01:08:59,440
» Good evening again, council.
>> Good evening.

691
01:08:57,920 --> 01:09:04,400
» Uh, tonight you're being presented with
the financials as of July 31st.

692
01:09:02,640 --> 01:09:08,279
The general fund revenues exceed
expenditures by 1,231,337.

693
01:09:10,400 --> 01:09:17,839
In comparison to the prior year,
expenditures exceed revenues by 29,

694
01:09:15,440 --> 01:09:25,440
excuse me, let me get my words right.
Revenues exceed expenditures by 29,798.

695
01:09:23,120 --> 01:09:28,799
That seems like a very big number. And
I'm going to preface this with an

696
01:09:26,960 --> 01:09:32,640
explanation before I get to the fund
balance piece of it.

697
01:09:30,880 --> 01:09:38,480
The contributors to the position that
we're in at this moment is a reduced

698
01:09:35,759 --> 01:09:43,040
cost in workers compensation
and departments understanding that just

699
01:09:40,400 --> 01:09:48,560
because July 1 rolls around that they
can purchase everything has made a huge

700
01:09:45,520 --> 01:09:52,719
impact. We also received double the
amount of tax revenue in the month of

701
01:09:50,480 --> 01:09:56,800
July compared to the prior year. So
that's where that big difference comes

702
01:09:54,239 --> 01:10:00,560
from and it's going to generate the fund
balance that you'll that I'll talk about

703
01:09:58,560 --> 01:10:06,520
in a second.
The water sewer fund revenues exceeded

704
01:10:02,640 --> 01:10:06,520
expenditures by $228,450.

705
01:10:07,360 --> 01:10:14,159
In comparison to the prior year,
expenditures exceeded revenues by

706
01:10:11,280 --> 01:10:21,440
244,198.
Now, as of July 1st, we it we had done a

707
01:10:18,239 --> 01:10:26,800
21% water increase. I caution you
because that is not reflected in this

708
01:10:23,199 --> 01:10:32,719
number. Okay? that money that is
budgeted for in that 21% increase will

709
01:10:30,000 --> 01:10:37,040
not hit until September because it goes
out in the August bill, which is your

710
01:10:34,480 --> 01:10:42,000
July consumption. Just wanted to preface
that as well.

711
01:10:39,600 --> 01:10:45,320
The fund balance for the general fund is
at 30.03%.

712
01:10:45,920 --> 01:10:54,800
Prior year comparison was 12.93%.
>> And that's unedited.

713
01:10:52,080 --> 01:10:59,520
» That is unaudited. Yep. And so that's
where that big jump right there comes

714
01:10:56,800 --> 01:11:04,640
from. The double of the tax that we've
gotten and then those other contributing

715
01:11:02,080 --> 01:11:10,400
factors as well.
And as a reminder, that's a snapshot in

716
01:11:07,040 --> 01:11:14,960
time, not something that will stay where
we hope it stays, but you'll see it

717
01:11:12,400 --> 01:11:19,520
fluctuate over time.
The fund balance for the water sewer

718
01:11:16,560 --> 01:11:24,679
fund is at a 17.41% 41%
and the prior year comparison for that

719
01:11:21,280 --> 01:11:24,679
was a 7.17%.

720
01:11:25,280 --> 01:11:29,400
There any questions on the financials?

721
01:11:35,840 --> 01:11:40,400
» Just to make sure I'm clear on this,
when you said taxes, you're talking

722
01:11:39,199 --> 01:11:42,159
about property taxes.
>> Yeah, property taxes,

723
01:11:41,360 --> 01:11:45,840
» not sales taxes.
>> Yeah, property taxes. And I when you get

724
01:11:43,920 --> 01:11:51,480
to the when I get to the tax report in a
second, you'll see that percentage.

725
01:11:47,679 --> 01:11:51,480
Yeah, you'll see the percentage.

726
01:11:54,000 --> 01:11:59,400
If there's no other questions, I'll move
to the tax report.

727
01:12:00,080 --> 01:12:08,000
Uh, so the percent of collection as of
July 31st, which of course is one month

728
01:12:04,480 --> 01:12:12,080
into our fiscal year, is at a 6.11%.
Prior year comparison was a 3.8%. So

729
01:12:10,800 --> 01:12:15,840
that's where you'll see those revenue
numbers come from.

730
01:12:14,400 --> 01:12:21,159
» 240,000 of that.
>> Yeah.

731
01:12:18,159 --> 01:12:21,159
» Question.

732
01:12:23,679 --> 01:12:27,800
You don't have a year on this.

733
01:12:28,480 --> 01:12:34,040
» 24. The middle one. Is that 24?

734
01:12:35,199 --> 01:12:41,440
91.67.
That's the That's not

735
01:12:41,760 --> 01:12:44,719
That's
>> that the middle.

736
01:12:43,280 --> 01:12:49,040
» Oh, the middle one. I'm sorry. That is
supposed to be the 2020. Those dates

737
01:12:46,960 --> 01:12:53,199
should be switched over. So, when
editing the spreadsheet to present to

738
01:12:51,199 --> 01:12:55,360
council, 2025 should have moved over and
it should have said 2020.

739
01:12:54,239 --> 01:12:59,520
» It should be over that middle.
>> Yeah. Yeah.

740
01:12:56,400 --> 01:13:08,880
» So, 25 should be right here.
>> Yeah. I mean, the 9167

741
01:13:03,520 --> 01:13:12,320
» that is for that is as of 2025. the 25
tax.

742
01:13:09,840 --> 01:13:16,400
» It had to be bigger than that for us to
meet budget. Didn't it have to be 98

743
01:13:15,840 --> 01:13:20,400
something?
>> Yeah, one of my numbers must change.

744
01:13:18,320 --> 01:13:22,800
Yeah, I believe if I recall correctly,
we were at the 99%.

745
01:13:21,920 --> 01:13:26,560
» Yeah,
>> as of the end of the fiscal year. So,

746
01:13:24,640 --> 01:13:27,520
that column just something changed in
that column.

747
01:13:27,120 --> 01:13:33,360
» Okay.
>> But yes, you are correct. 2025 should be

748
01:13:30,320 --> 01:13:39,040
year 26 and then this is should with
there's some uh added uh collections

749
01:13:36,320 --> 01:13:42,040
with DMV and everything.
>> Okay.

750
01:13:43,520 --> 01:13:51,520
» Editing those documents for year over
year to update them is very complicated.

751
01:13:50,880 --> 01:13:57,760
» Sorry.
>> No, you're good. I'm glad you I'm glad

752
01:13:53,280 --> 01:14:00,560
you caught the mistake. Keep me honest.
>> It's not what I want to hear from a

753
01:13:58,880 --> 01:14:05,840
finance officer.
>> But it means they're paying attention,

754
01:14:01,920 --> 01:14:10,760
too. But I don't do it on purpose.
Any more questions for Mr. Chanel?

755
01:14:11,360 --> 01:14:19,000
Hearing none, we're down to our
manager's report in Western Dave. Mr.

756
01:14:16,000 --> 01:14:19,000
Lockart.

757
01:14:19,199 --> 01:14:24,159
Thank you, Mayor.
Uh, first I'd like to call your

758
01:14:22,800 --> 01:14:28,400
attention to a piece of paper that was
handed out to you all. It should be at

759
01:14:26,080 --> 01:14:33,199
your seat. It's a spreadsheet. Doesn't
have any context, but we're about to get

760
01:14:30,800 --> 01:14:37,840
into it.
Um, so just hang tight and I'll run

761
01:14:35,520 --> 01:14:42,880
through the dates on your calendar. Uh,
the next council meeting um will be on

762
01:14:40,640 --> 01:14:48,960
the 13th of next month. So, apologies
for not putting the month on there. Um,

763
01:14:45,679 --> 01:14:55,600
the um fall litter sweep is Saturday,
September 19th, meet at city hall at 8

764
01:14:51,199 --> 01:15:00,960
a.m. Kurtar banquet. Uh, they are uh
Mark Mark emailed you all a follow-up

765
01:14:58,480 --> 01:15:04,640
email, but they want to get some firm
commitments. they do not have the

766
01:15:02,560 --> 01:15:09,199
numbers registered that they need in
order to justify holding the event. So,

767
01:15:06,560 --> 01:15:13,920
if you do plan to attend, uh please let
us know. Uh let Clerk Clayton know or

768
01:15:11,360 --> 01:15:19,679
myself and we'll make sure that you get
uh registered. Personality um is October

769
01:15:17,679 --> 01:15:24,000
3rd here in Uptown Roxboro, 10:00 a.m.
to 4 p.m. Remember, it went to a one-day

770
01:15:21,840 --> 01:15:28,880
event. It's just going to be on Saturday
uptown.

771
01:15:26,080 --> 01:15:35,199
cruise in is this weekend
um from 2 to 5 uptown and I believe uh

772
01:15:33,440 --> 01:15:40,239
Dustin is the museum thing happening
this weekend as well?

773
01:15:36,159 --> 01:15:46,560
» Yes, the museum um American history
uh living American history for A250 is

774
01:15:43,360 --> 01:15:52,320
at the museum off Main Street. I believe
it starts at 10:00 a.m. Saturday morning

775
01:15:49,120 --> 01:15:58,400
and runs till about 2. Uh but the tree
there's a tree dedication at noon. Uh

776
01:15:55,760 --> 01:16:01,920
and Carrie has asked that as many of us
can be there as possible would be great.

777
01:16:00,000 --> 01:16:05,120
I know that uh me and the mayor have
already spoken. I know that she has

778
01:16:03,199 --> 01:16:13,560
another obligation that day on behalf of
the city. So I'll be

779
01:16:09,520 --> 01:16:13,560
» I'll be on the way back in

780
01:16:15,760 --> 01:16:23,600
» Excellent. All right. So back to the
spreadsheet I handed you all. Water

781
01:16:20,480 --> 01:16:28,080
hauling operations have been completed.
MBbridge subcontractor has been paying

782
01:16:25,600 --> 01:16:34,080
monthly and the final invoice has been
issued. Here is here's the accountancy

783
01:16:31,440 --> 01:16:39,760
and the totaling. So they anticipated
before we started they were going to buy

784
01:16:36,320 --> 01:16:43,120
16 million gallons of water. Um they
started out their initial plan was to do

785
01:16:41,440 --> 01:16:48,480
that hauling in June. They actually
delayed. So they got hit with the water

786
01:16:45,440 --> 01:16:52,320
rate increase. Um our our bulk rates
went up. So half of this water got built

787
01:16:50,719 --> 01:16:56,960
at a higher rate than the rest of it.
But it's still like $9.50 per thousand

788
01:16:55,280 --> 01:17:03,040
gallons, which is higher than the
residential rate, which is around $55 to

789
01:16:59,360 --> 01:17:07,199
$6. So they the bulk rates do pay more.
Um but they wound up buying 18 million

790
01:17:05,280 --> 01:17:10,199
gallons of water at a billable of
$167,947.

791
01:17:11,199 --> 01:17:19,120
Um, we had anticipated bringing in 12
and budgeted bringing in 125,000 from

792
01:17:16,719 --> 01:17:23,360
these sales, which was going to go then
to pay for the Stories Creek lift

793
01:17:21,280 --> 01:17:28,320
station or pump,
excuse me, lift stations, sanitary

794
01:17:25,120 --> 01:17:34,480
sewers lift, uh, lift station repairs.
Um, which actually, Brian, they came in

795
01:17:31,040 --> 01:17:41,760
under budget, correct?
>> So, we paid about $100,000. So, that

796
01:17:36,719 --> 01:17:46,320
means 67,000 is going to fund balance.
And you know, I know there was a lot of

797
01:17:43,840 --> 01:17:50,480
concern on social media. I will say
commercial vehicle and commercial trucks

798
01:17:48,800 --> 01:17:56,640
pay
they pay a higher rate the the the tax

799
01:17:53,520 --> 01:18:00,960
rate on the fuel which goes to the
maintenance of those roads. DOT

800
01:17:58,640 --> 01:18:05,679
coordinated with them. They did not take
loaded or weighted trucks. So the water,

801
01:18:03,440 --> 01:18:09,440
the reason they were driving a giant
circle was because they couldn't take

802
01:18:07,520 --> 01:18:13,520
the loaded trucks with the water on them
across some of those bridges without

803
01:18:11,440 --> 01:18:17,760
concern from DOT. So they they went
around those bridges in question. They

804
01:18:15,679 --> 01:18:22,960
could bring empty trucks back and fill
back up, but we had them take from the

805
01:18:20,560 --> 01:18:28,480
least impactful place that wouldn't
disturb would impact the least amount of

806
01:18:25,280 --> 01:18:32,960
folks in our community. And all overall,
it was a public safety matter. They were

807
01:18:30,239 --> 01:18:37,280
testing the the soundness and the
ability for those tanks to hold weight,

808
01:18:35,520 --> 01:18:41,120
which is why they chose water because it
was a cheaper option than dumping

809
01:18:38,640 --> 01:18:45,120
natural gas on the ground if something
went wrong. Um, so they were testing to

810
01:18:43,360 --> 01:18:50,600
make sure that those were settled
properly and we were glad to sell them

811
01:18:47,600 --> 01:18:50,600
water.

812
01:18:51,520 --> 01:18:59,440
We are currently selling water to
Dominion Energy uh on the west side of

813
01:18:56,560 --> 01:19:03,520
the county that they're building a large
uh gas line that goes to Haiko Haiko

814
01:19:01,840 --> 01:19:07,120
plant. It's going to service those gas
turbines. They are currently buying

815
01:19:05,679 --> 01:19:11,840
water out in the western part of the
county from us as well. So, we are aware

816
01:19:09,520 --> 01:19:15,760
of that. We have had some issues with
water theft over the last several

817
01:19:13,600 --> 01:19:20,000
months. Uh but those people have been
cult. Um if you see something, say

818
01:19:18,480 --> 01:19:23,840
something. So, if you see somebody and
it doesn't look like they have a meter

819
01:19:21,360 --> 01:19:27,520
that's been issued from us, let us know.
We'll get over there and we'll check it

820
01:19:25,199 --> 01:19:33,840
out. We'll have law enforcement uh have
a polite conversation with them.

821
01:19:29,760 --> 01:19:37,600
» And I can attest that that will happen.
>> Called Chief Hess about one that I

822
01:19:36,000 --> 01:19:41,679
thought
I couldn't see a meter

823
01:19:39,840 --> 01:19:45,440
» and
he was down there within minutes.

824
01:19:43,600 --> 01:19:51,480
» Yep.
>> Turns out they had the meter. They had

825
01:19:47,040 --> 01:19:51,480
it up on the tank rather than

826
01:19:52,159 --> 01:19:59,360
but it was just in a spot where you
think

827
01:19:56,880 --> 01:20:02,000
that could be somebody trying to steal.
>> Yep.

828
01:20:00,400 --> 01:20:05,040
» Well, our first theft that came to our
attention happened right in front of one

829
01:20:03,440 --> 01:20:09,600
of the county commissioners and a chief
one of the chief deputies houses and

830
01:20:07,679 --> 01:20:13,440
then beyond that was right in front of
one of our our members of our fire

831
01:20:11,360 --> 01:20:18,880
department's house. So, it's been very
easy to peg the people that have been

832
01:20:15,840 --> 01:20:22,480
not not paying. Um, we we've had some
interaction. So,

833
01:20:20,960 --> 01:20:25,280
just wanted you all to know.
>> Is that a fine or is that a what what's

834
01:20:24,880 --> 01:20:27,760
the
>> It's actually a misdemeanor. Correct,

835
01:20:27,040 --> 01:20:31,000
Chief.
>> Yes, sir.

836
01:20:32,000 --> 01:20:40,320
» Yep. And we can find them up to three
times the damage amount.

837
01:20:37,520 --> 01:20:45,840
So, how do we if they've got the water
in that tank already,

838
01:20:44,159 --> 01:20:48,480
do we guess how much it is and charge
them for it?

839
01:20:46,800 --> 01:20:52,880
» So, I'll give you an I'll give you an
example. So, these fiber companies are

840
01:20:50,320 --> 01:20:58,159
running 500-gallon tanks.
500 gallons. We're charging $9 for 1,000

841
01:20:55,520 --> 01:21:02,320
gallons.
It's $450. It's $4.50.

842
01:21:00,880 --> 01:21:06,560
The issue though is when somebody
doesn't properly operate the hydrants on

843
01:21:04,480 --> 01:21:11,360
the system and they break. So, the one
who was stealing water on East Roxboro

844
01:21:09,920 --> 01:21:17,159
caused a lot of people to be out of
water and did in excess of how much

845
01:21:13,679 --> 01:21:17,159
damage, Brian?

846
01:21:20,640 --> 01:21:26,800
» So, they wound up costing $12,000, which
they've been summarily in invoiced for.

847
01:21:25,280 --> 01:21:31,920
That's where this work order software
comes in handy, too, because we can get

848
01:21:28,080 --> 01:21:35,400
that number turned around a lot quicker.
It's all related.

849
01:21:35,679 --> 01:21:42,719
All right, moving on to Shantel update
spillway updates. Additional survey work

850
01:21:40,159 --> 01:21:47,840
was completed this past week. Um the
relief gate valve at city lake. FEMA has

851
01:21:44,800 --> 01:21:53,199
approved the submission for 22,000
uh 151,590

852
01:21:50,080 --> 01:21:56,800
is federal for the relief gate valve at
city lake. The funds have not been

853
01:21:55,280 --> 01:21:59,920
received as a writing report and last
month the council did approve us to

854
01:21:58,400 --> 01:22:04,880
authorize the contractor move forward
the minute those funds are received. So,

855
01:22:01,440 --> 01:22:10,960
thank you council for that. Category C.
Um, these funds have advanced to pending

856
01:22:07,440 --> 01:22:15,280
DIU final validation. This is filing is
for 5% of the current FEMA obligations.

857
01:22:13,280 --> 01:22:19,120
Taking this 5% will not require us to
track our manh hours, but it's prime

858
01:22:16,960 --> 01:22:24,880
it's to reimburse us for time spent by
staff uh managing this this event. Um,

859
01:22:22,880 --> 01:22:28,280
the total amount of this submission is
going to be $229,825.

860
01:22:28,960 --> 01:22:34,960
So that will be money that the city's
already incurred on my salary, on

861
01:22:32,639 --> 01:22:39,280
Brian's salary, on the lake warden
salary, on Sammy salary, and we'll be

862
01:22:37,520 --> 01:22:46,159
able to basically reimburse ourselves.
That will go into effectively into the

863
01:22:42,159 --> 01:22:51,440
enterprise fund fund balance.
Um, Western sewer update, the monthly

864
01:22:48,800 --> 01:22:56,400
meeting was held August 27th, and the
next one will be held on September 24th

865
01:22:53,280 --> 01:23:00,719
at 9:30. Uh at this point 100% of the
gravity 24-inch gravity man is

866
01:22:58,320 --> 01:23:05,920
installed. 94% of the 18inch gravity
mains installed. 95% of the manholes are

867
01:23:03,520 --> 01:23:09,760
installed. The gravity zone of course is
that uh area from the wastewater

868
01:23:07,600 --> 01:23:13,520
treatment plant north of Samora road.
There's no change from the previous

869
01:23:11,199 --> 01:23:19,600
months on the gravity section. Uh work
is primarily underway with with boring

870
01:23:16,320 --> 01:23:27,360
um to connect. 78% of the forest man as
of August 27th was completed of the

871
01:23:22,639 --> 01:23:31,520
16inch forest man. 30% 36% of the lift
station work has been completed. There's

872
01:23:28,800 --> 01:23:34,960
been no change on that. Two ARVs have
been out of the five have been

873
01:23:32,719 --> 01:23:38,320
installed. Trenching is currently
underway. You may see them on Chub Lake

874
01:23:36,800 --> 01:23:42,000
now. They're actually starting to put
that pipe underneath the road. And

875
01:23:40,239 --> 01:23:49,199
trenching at Leburg Road is currently
underway this month as well. Um, I will

876
01:23:45,520 --> 01:23:53,840
note they did have a m safety concern
and you'll you can read about that in

877
01:23:51,040 --> 01:23:59,760
your report that is attached from SJ
Lewis. U, they did have a a safety

878
01:23:56,320 --> 01:24:04,800
issue. Uh, that did that only led to
three day three days of stop work. Uh,

879
01:24:02,880 --> 01:24:10,960
they were back on the on the job moving
the job forward. They're still uh way

880
01:24:06,960 --> 01:24:16,000
ahead of schedule. And um, there's one
other thing to note.

881
01:24:13,520 --> 01:24:20,080
The county did approve
um and they've they're in receipt of

882
01:24:18,400 --> 01:24:23,679
invoices and they are cutting us a check
for the full amount. The state has

883
01:24:21,600 --> 01:24:26,679
confirmed that there are no additional
funds.

884
01:24:27,440 --> 01:24:38,719
» I just sent y'all a text of a picture. I
happened to be on Snake Road the other

885
01:24:34,560 --> 01:24:45,560
day and stopped I was stopped there and
that's just what I happened to see. If

886
01:24:41,840 --> 01:24:45,560
you look at that picture,

887
01:24:46,560 --> 01:24:52,040
» I mean it was just perfect. Just send
that to Labella.

888
01:24:52,960 --> 01:24:58,880
» Now, does our insurance get pulled for
this incident they have?

889
01:24:57,840 --> 01:25:02,960
» No,
>> that's theirs. They have the contractor.

890
01:25:01,440 --> 01:25:07,679
That's part of our our contract with
them is they have they have full uh

891
01:25:05,360 --> 01:25:12,239
general contractor's liability. It it's
theirs. It's it's not our employee that

892
01:25:09,840 --> 01:25:16,719
was involved in this.
>> And my last question is about the water.

893
01:25:14,400 --> 01:25:21,520
We we sold 18 million gallons, but then
the city lake is low and then Lake

894
01:25:19,600 --> 01:25:25,760
Roxboro is low. Does that have an effect
on that?

895
01:25:23,199 --> 01:25:30,320
» Yes, of course, if you sell water, but
I'll give you an example. Right now, we

896
01:25:28,000 --> 01:25:34,880
currently are treating we're selling
about 1.2 million gallons a day, but

897
01:25:32,400 --> 01:25:39,520
we're treating three.
So an economy of scale, we have to treat

898
01:25:36,960 --> 01:25:43,600
more water than we actually sell. So
there is water on the system that's

899
01:25:41,280 --> 01:25:47,040
sitting. This helps us to turn over the
water and it's actually a good thing

900
01:25:45,360 --> 01:25:49,760
that we have a larger draw at the end of
the system because we're not having to

901
01:25:48,239 --> 01:25:53,920
open those hydrants and let that dump
out. So that's why we did have them take

902
01:25:52,239 --> 01:25:58,560
from the point they did because it led
to better water quality. Uh essentially

903
01:25:56,960 --> 01:26:04,239
lowering the age of the water that was
in that line sitting stagnant that

904
01:26:00,560 --> 01:26:08,320
wasn't being turned over as much. Um, is
it optimal? Do the optics look bad on

905
01:26:06,400 --> 01:26:13,520
it? Yes, you sold 18 million gallons
when we're in a drought. Uh, but I will

906
01:26:10,800 --> 01:26:17,280
say as far as water supply, you will
note that while Raleigh and Durham were

907
01:26:15,840 --> 01:26:22,080
underwater restrictions, we never
implemented any because we didn't need

908
01:26:19,520 --> 01:26:25,679
to. We have two lakes and if you look at
our historic sales going back to the

909
01:26:23,760 --> 01:26:29,600
year 2000 when CNA was here, CNA was
buying more than the entire city

910
01:26:27,199 --> 01:26:35,440
combined. We used to sell double what
we're selling now. So, we're still very

911
01:26:32,960 --> 01:26:39,520
much in adequate supply. Not something I
want to advertise to Durham or Raleigh

912
01:26:37,360 --> 01:26:44,880
so they get any ideas, especially not
the general assembly. That is our water

913
01:26:42,560 --> 01:26:48,679
that they don't need to know about that
we have adequate supply.

914
01:26:52,480 --> 01:26:57,239
» Another question for Mr. Lockheart.

915
01:26:58,800 --> 01:27:05,120
» Thank you, Mr. Lockheart, for your
>> Thank you, Mayor. Okay. Mayor and

916
01:27:02,159 --> 01:27:10,080
council report. Um,
economic development. Mr. Lard and

917
01:27:07,199 --> 01:27:14,400
myself did make that uh meeting the
head, but we had to leave because we had

918
01:27:12,320 --> 01:27:18,880
a meeting ourselves. Anybody have
anything? Uh, Miss Congress, you have

919
01:27:16,320 --> 01:27:22,000
anything for animal services? You have a
reporter at all?

920
01:27:20,480 --> 01:27:28,239
» At this point in the year, they have
euthanized, 1183

921
01:27:24,320 --> 01:27:34,560
dogs. Um, that was last year. I believe
they euthanize about 1,500 and so we're

922
01:27:31,840 --> 01:27:38,719
all we're almost to that point and so
just bringing awareness is kind of

923
01:27:36,560 --> 01:27:42,560
important. They are um euthanizing dogs
that can't be adopted because of

924
01:27:41,040 --> 01:27:46,719
aggressiveness
is what they what they're saying. Um so

925
01:27:45,440 --> 01:27:49,840
anyway, just bringing that up. And
there's another rabies clinic coming up.

926
01:27:48,480 --> 01:27:53,760
I apologize I don't have the dates in
front of me. Um there's another rabies

927
01:27:51,840 --> 01:27:58,080
clinic coming up. Um they've been coming
to the farmers market with dogs as well

928
01:27:55,920 --> 01:28:03,040
trying to get some dogs adopted out. Of
course they need volunteers

929
01:28:00,719 --> 01:28:08,800
um at the shelter and so it's pretty
much it for animal services.

930
01:28:05,120 --> 01:28:15,760
» Okay. Thank you for your reports.
>> Yes. Met uh last Wednesday mayor and uh

931
01:28:13,840 --> 01:28:20,320
you if anybody's noticed there there
were two I think they've gone back now

932
01:28:17,440 --> 01:28:23,840
but there were two new buses in the
parking lot over there. they had to send

933
01:28:21,840 --> 01:28:29,440
them back because of things that were
left out that uh that they are back in.

934
01:28:27,600 --> 01:28:35,360
They will not be getting any new
vehicles that aren't already pre-ordered

935
01:28:32,719 --> 01:28:39,880
this year because none of them met the
mileage.

936
01:28:36,880 --> 01:28:39,880
» Um

937
01:28:39,920 --> 01:28:46,239
trying to think they are fully staffed
which is

938
01:28:44,239 --> 01:28:49,239
very good.
And

939
01:28:49,440 --> 01:28:56,480
there was there was
Mr. Bran and I had had a discussion

940
01:28:54,080 --> 01:29:01,920
about something that
it sounds like that the county may say

941
01:28:59,360 --> 01:29:09,280
that not not the position I have on the
patch board but any position it uh like

942
01:29:05,440 --> 01:29:14,000
Mr. Brand is a representative of the
Chamber of Commerce that those type

943
01:29:11,920 --> 01:29:18,159
positions are not going to allow elected
officials to occupy those spots more

944
01:29:16,639 --> 01:29:24,080
than likely. They hadn't been completely
voted on yet, but that is a possibility

945
01:29:21,120 --> 01:29:28,960
that u that that won't be allowed
anymore. But but the city members, the

946
01:29:27,199 --> 01:29:33,600
city role on there and the county role
on there will will remain. While I'm

947
01:29:31,520 --> 01:29:36,480
going, mayor, I'll go ahead and do um
education foundation. We we did meet

948
01:29:35,600 --> 01:29:42,000
today.
>> Okay.

949
01:29:36,880 --> 01:29:46,800
» Uh the new director uh Sherry Crabtree
uh led led the meeting today.

950
01:29:45,280 --> 01:29:51,360
Um
and we'll be starting the fundraising

951
01:29:49,679 --> 01:29:56,639
for
everything for this year. Last year we g

952
01:29:54,000 --> 01:30:01,679
it was overund 101,000 and some dollars
in scholarships and it'll be at least

953
01:29:59,920 --> 01:30:05,120
that much again this year if not more
and hopefully more. There'll be more

954
01:30:03,199 --> 01:30:10,719
stuff coming out about ways that the
community can assist in that and as far

955
01:30:08,239 --> 01:30:15,600
as applying for scholarships as well.
>> That' be good.

956
01:30:12,800 --> 01:30:22,440
Okay, Mr. Phillips, you got three
avenues.

957
01:30:17,360 --> 01:30:22,440
» Well, Chief's association did meet

958
01:30:26,320 --> 01:30:30,199
just went over some

959
01:30:32,800 --> 01:30:39,080
911 issue, CAD issues, PCC classes,

960
01:30:40,000 --> 01:30:52,239
talked about the September 11th
cruise in and personality discussing.

961
01:30:49,120 --> 01:30:58,120
Nothing earthshattering came out of it.
But she had anything to add to that,

962
01:30:54,800 --> 01:30:58,120
Chief Toad.

963
01:31:00,000 --> 01:31:07,840
And then Rama, I guess I'm going to have
to talk to to Larry to see if he's ever

964
01:31:05,520 --> 01:31:13,199
going to meet again.
>> But

965
01:31:09,840 --> 01:31:16,320
what was the third one?
>> Carter.

966
01:31:14,320 --> 01:31:22,360
» Cartar.
We did have one meeting

967
01:31:19,120 --> 01:31:22,360
in July.

968
01:31:25,120 --> 01:31:32,159
Fortunately, it was a
remote meeting and I thought I even sent

969
01:31:30,639 --> 01:31:37,120
her.
Diane Cox is is to me an amazing

970
01:31:35,199 --> 01:31:43,199
administrator.
She gave a report that anybody would be

971
01:31:39,920 --> 01:31:47,280
proud of. Concise, right to the point
and just

972
01:31:45,120 --> 01:31:53,239
which was given a report of all
activities going on within not just

973
01:31:49,840 --> 01:31:53,239
person county.

974
01:31:53,760 --> 01:32:05,199
Mayell was Harper Person County
Senior Center was on there to to give a

975
01:32:02,159 --> 01:32:10,080
report. Apparently they
and I'll tell this story because when

976
01:32:08,400 --> 01:32:14,080
she was done, one of the council
members,

977
01:32:12,000 --> 01:32:20,960
I think it was one of the cartur staff
asked her to tell of a situation that

978
01:32:16,719 --> 01:32:26,800
she she had I guess orchestrated. There
was one of the

979
01:32:24,320 --> 01:32:33,360
members, I guess, some old person like
me that was a regular there didn't show

980
01:32:30,639 --> 01:32:36,639
up for a couple of days.
>> Oh, yeah. I heard this story.

981
01:32:35,760 --> 01:32:40,080
» Oh, did you?
>> Mhm.

982
01:32:38,480 --> 01:32:42,800
» Did you follow up on that, Chief?
>> Yes, sir.

983
01:32:41,280 --> 01:32:48,960
» Well,
they went to the house cuz she was just

984
01:32:45,520 --> 01:32:54,960
concerned. And so the short story of it
was they called the police and then they

985
01:32:52,880 --> 01:32:58,560
they couldn't get in or wouldn't get in
or whatever, but when they left or

986
01:32:57,040 --> 01:33:04,159
whatever, they contacted the owner of
the house. They got permission to break

987
01:33:00,159 --> 01:33:08,960
in. Found a lady lying in the bathroom.
They've been there for a couple of days

988
01:33:06,400 --> 01:33:13,120
and they were able to get her. She was
she's alive. She wasn't well at that.

989
01:33:12,000 --> 01:33:19,040
» She's still in the hospital.
>> She's still in the hospital. I talked to

990
01:33:14,560 --> 01:33:23,040
May one day last week,
but she just had one of those gut

991
01:33:20,960 --> 01:33:26,080
feelings that something was wrong, you
know,

992
01:33:24,560 --> 01:33:30,960
prescriptions that hadn't been picked
up, notifications, wouldn't answer the

993
01:33:28,639 --> 01:33:35,920
phone or whatever.
>> But you want to give a little follow up

994
01:33:33,280 --> 01:33:40,639
on that?
>> So, I did look into the matter. There

995
01:33:38,480 --> 01:33:45,239
was some information shared on scene
that diminished the

996
01:33:48,000 --> 01:33:57,520
gentleman that showed up on scene was
aware that she was supposed to or would

997
01:33:52,560 --> 01:34:00,520
normally be with a friend
at

998
01:34:01,199 --> 01:34:04,199
that

999
01:34:12,480 --> 01:34:18,560
But she wouldn't let it go. It just
>> That's good.

1000
01:34:16,320 --> 01:34:24,719
» Yep.
>> That's good. Have you heard anything for

1001
01:34:21,920 --> 01:34:29,440
a nominee for from the council for
Carter?

1002
01:34:26,960 --> 01:34:33,600
» I haven't. I don't know if staff has
done anything. If y'all want to nominate

1003
01:34:32,000 --> 01:34:38,000
somebody, that's fine.
>> We did two big ones a couple years ago.

1004
01:34:36,239 --> 01:34:39,840
Um,
>> yeah.

1005
01:34:38,320 --> 01:34:43,600
» I know we did one last year.
>> Yeah. And we did. Yeah.

1006
01:34:42,080 --> 01:34:49,800
» I I think they're looking for anything
right now.

1007
01:34:46,800 --> 01:34:49,800
» Okay.

1008
01:34:51,440 --> 01:34:59,360
» Okay. Miss uh Mayor Pro Tim.
>> Hello. Um, no, I did not attend the

1009
01:34:57,280 --> 01:35:05,840
meeting. I am currently
>> in the process

1010
01:35:02,400 --> 01:35:10,480
» of um
RGR for my store. But with that being

1011
01:35:08,719 --> 01:35:15,840
said, I do want to say that McDonald's
will be a personality. We will have

1012
01:35:12,320 --> 01:35:21,639
Grimace out there um giving kids some
treats and stuff. So October 3rd,

1013
01:35:22,560 --> 01:35:28,840
» man, they're coming to see if I'm doing
a good job.

1014
01:35:25,840 --> 01:35:28,840
» Oh,

1015
01:35:29,280 --> 01:35:34,960
do we need to go down there and have a
rally or something for you?

1016
01:35:32,400 --> 01:35:37,040
» Yeah, absolutely. Come on, Chief. if you
come to

1017
01:35:35,360 --> 01:35:42,280
» I got you back.
>> I know. That's right. Always

1018
01:35:38,239 --> 01:35:42,280
» I work undercover down there.

1019
01:35:42,719 --> 01:35:50,560
» We also have coffee with a cop coming up
with y'all too in October.

1020
01:35:47,360 --> 01:35:52,880
So, I'll let y'all know more about that
when I know more about it.

1021
01:35:52,239 --> 01:35:58,400
» Okay.
>> I believe it's October 8th.

1022
01:35:56,480 --> 01:36:02,159
» Okay, Councilman Brian.
>> All right. So, just uh quick couple

1023
01:36:00,320 --> 01:36:06,159
things just as a reminder. We talked
about the museum event that is this

1024
01:36:04,159 --> 01:36:10,639
Saturday from 10 to 2 I believe
afterward there's also a cruise in

1025
01:36:08,719 --> 01:36:15,120
uptown
>> correct. So it's going to be a fun field

1026
01:36:12,880 --> 01:36:20,719
day up town with a lot not as much
parking as usual. Um so just be aware of

1027
01:36:17,760 --> 01:36:24,960
that. Plan accordingly. So um for the
chamber just a brief update on the

1028
01:36:22,159 --> 01:36:28,400
chamber. September 11th uh from 6:00 to
7:00. This is just in our notes from our

1029
01:36:26,560 --> 01:36:34,000
chamber board meeting. It's first county
first responders memorial dedication.

1030
01:36:30,639 --> 01:36:37,440
September 12th from 11 to 12 is the
Hillsstead farm ribbon cutting cutting

1031
01:36:36,000 --> 01:36:42,639
that we talked about. And what that is,
if you don't know, it's more like an

1032
01:36:38,800 --> 01:36:47,280
aggra tourism farm to bring kids uh to
pick pumpkins to uh enjoy all the

1033
01:36:45,119 --> 01:36:53,440
outdoor activities there. And I believe
uh Miss uh Mayor Petty is going to be

1034
01:36:49,520 --> 01:36:58,560
representing us there. Um
October 3rd is personality, of course. I

1035
01:36:56,960 --> 01:37:02,960
think most most of us all know that.
Now, just as a reminder, the band will

1036
01:37:00,800 --> 01:37:08,000
not be Friday night. It will be Saturday
evening in front of the courthouse. So,

1037
01:37:04,719 --> 01:37:15,440
that'll be pretty neat. Um, October
16th, there's from 1 to 2, there's a

1038
01:37:11,440 --> 01:37:18,639
house of I think it's Phil Empowers.
I don't know if anybody's heard of that

1039
01:37:16,639 --> 01:37:25,040
yet. Anyway, it's a ribbon cutting. I
just got the invitation for it. And then

1040
01:37:22,000 --> 01:37:31,600
I know it's far out uh but November 12th
5 to 10 is the annual uh bingo night for

1041
01:37:29,040 --> 01:37:35,280
the chamber which is one of the uh
largest fundraisers the chamber puts on

1042
01:37:33,679 --> 01:37:38,159
annually which is going to be at the
Carolina state.

1043
01:37:37,360 --> 01:37:43,280
» Okay.
>> It's usually a good time.

1044
01:37:39,920 --> 01:37:46,719
» Yeah. And I didn't uh have a meeting
with the senior citizens so I didn't

1045
01:37:45,119 --> 01:37:51,760
have anything I don't have anything to
report. Uh anything for council

1046
01:37:49,360 --> 01:37:57,360
discussion? Mayor, I did have one thing
to point out. I received an email this

1047
01:37:54,080 --> 01:38:01,760
afternoon from uh
uh

1048
01:37:59,280 --> 01:38:10,119
County Commissioner Wilburn uh related
to leadership summit. They have

1049
01:38:04,480 --> 01:38:10,119
scheduled a meeting on October 29th

1050
01:38:10,719 --> 01:38:20,400
and they have not set a time or location
at this time. But that again is um

1051
01:38:18,800 --> 01:38:24,080
the joint meeting similar to what we did
last year with the housing summit and we

1052
01:38:22,080 --> 01:38:29,679
did the other one. So that is again the
EDC is reaching out to us about so just

1053
01:38:27,199 --> 01:38:31,840
mark on your calendar the 29th.
>> Okay.

1054
01:38:30,080 --> 01:38:33,840
» At this point no location or time has
been determined.

1055
01:38:32,560 --> 01:38:39,280
» That's October 29th.
>> October 29th. I imagine it would be in

1056
01:38:36,560 --> 01:38:44,239
the evening.
>> Do you have any do you have any updates

1057
01:38:41,679 --> 01:38:51,199
on oneonone person court? I believe it's
Heritage Circle Apartments.

1058
01:38:47,679 --> 01:38:57,880
» Uh yes. Um so our code enforcement has
investigated some complaints. Um so

1059
01:38:59,280 --> 01:39:05,920
that is
person court essentially that's right

1060
01:39:03,280 --> 01:39:11,199
behind um Roxboro Housing Authority, but
it is a it is a privately managed uh

1061
01:39:08,480 --> 01:39:16,080
public housing community there. Um they
have they had an issue where their mower

1062
01:39:13,679 --> 01:39:19,360
broke. So they did have high grass and
there's been some Facebook social media.

1063
01:39:17,840 --> 01:39:23,679
There have been some complaints about
some issues inside some of the the the

1064
01:39:21,520 --> 01:39:29,280
residents. Actually spoke with Mayor Pro
Tim about this earlier this last week.

1065
01:39:26,480 --> 01:39:33,679
Um but we have case three cases active
investigations that are open with our

1066
01:39:31,440 --> 01:39:36,639
code enforcement officer. They have been
directed to mow their grass and I

1067
01:39:35,040 --> 01:39:42,480
believe they were making a due effort to
try to do to address that. Uh, as far as

1068
01:39:39,440 --> 01:39:47,119
the individual units, um, you know, we
do have to be let into those units. So,

1069
01:39:44,800 --> 01:39:51,679
the the complaintant needs to get allow
us access in order to document. But what

1070
01:39:49,760 --> 01:39:56,719
ultimately rises to a true minimum
housing standard there there has to be

1071
01:39:54,000 --> 01:39:59,920
there's a state definition for that. Uh,
and it appears what they're talking

1072
01:39:58,239 --> 01:40:05,360
about would not necessarily rise to
that. Uh, but the property manager has

1073
01:40:02,560 --> 01:40:09,760
been notified of all the concerns uh,
with the expectation that they would

1074
01:40:06,880 --> 01:40:09,760
address them.

1075
01:40:10,239 --> 01:40:15,679
There's nothing to find them for at this
point. They have So, everybody has due

1076
01:40:14,159 --> 01:40:20,560
process when we notice people of a
violation, but first we have to find a

1077
01:40:17,920 --> 01:40:24,560
violation. So, there there is a process.
They have due process just like anyone

1078
01:40:22,159 --> 01:40:29,040
else. Um, and they've been given their
notice on their grass. They clearly are

1079
01:40:26,400 --> 01:40:33,199
in violation there. So, the process goes
like this. We tell them your grass is in

1080
01:40:30,800 --> 01:40:37,440
excess of 12 in. We send a code
enforcer. The code enforcer documents

1081
01:40:35,600 --> 01:40:42,400
it. They have an issue. they have an
ability of time to resolve the issue

1082
01:40:39,679 --> 01:40:46,239
that then comes they have a hearing. Um
then after that if they don't resolve

1083
01:40:44,239 --> 01:40:49,600
the issue then we start assessing fines
and we'll actually get to the point

1084
01:40:47,360 --> 01:40:52,400
where we send someone over to mow it and
then we'll bill them. If they don't take

1085
01:40:51,040 --> 01:40:56,719
the bill then we'll attach that as a
lead to the property. So very convoluted

1086
01:40:54,239 --> 01:41:01,040
and that's just grass. The other two
complaints aside um so no we have three

1087
01:40:59,440 --> 01:41:04,239
cases open. I think that's the best way
to to leave that at this point. We've

1088
01:41:03,040 --> 01:41:08,960
heard the complaints and we have
followed up on them accordingly.

1089
01:41:06,639 --> 01:41:15,639
Yes, ma'am.
>> Okay.

1090
01:41:09,760 --> 01:41:15,639
» Who owns it? But we own that state.

1091
01:41:20,800 --> 01:41:23,920
» Yes.
>> State.

1092
01:41:22,560 --> 01:41:25,600
» That is a state road.
>> That's a state road.

1093
01:41:24,960 --> 01:41:32,719
» Yes, sir.
>> Court Street.

1094
01:41:28,880 --> 01:41:38,560
Is that one of ours? Couple of rough
spots on Court Street and I've had some

1095
01:41:36,880 --> 01:41:40,960
complaints about Reams Avenue.
>> Remes is getting really bad.

1096
01:41:40,000 --> 01:41:44,080
» It's It's getting bad.
>> Are we talking about the road?

1097
01:41:43,119 --> 01:41:49,920
» Yes, ma'am.
>> But that is that is the state

1098
01:41:46,000 --> 01:41:54,400
» and that's a EMS uses that a lot too.
>> You can land a plane on that. It's so

1099
01:41:51,440 --> 01:42:01,280
wide.
>> We use send word to state, hey, what

1100
01:41:58,400 --> 01:42:06,199
y'all doing?
What are you not doing? We know what

1101
01:42:02,800 --> 01:42:06,199
you're not doing.

1102
01:42:06,960 --> 01:42:12,239
» You want me to go talk to them? I'll be
glad to.

1103
01:42:09,920 --> 01:42:15,199
» No, of course. We'll we've been notified
of concern. We'll bring it to their

1104
01:42:13,280 --> 01:42:19,920
attention a question, but you can also
talk to them that you're right.

1105
01:42:17,600 --> 01:42:26,719
» I report some ribb cutings that I've
taken part of u the New Horizon Academy.

1106
01:42:23,679 --> 01:42:31,520
Uh August the 13th, August the 14th,
quarantine physical therapy. August the

1107
01:42:29,360 --> 01:42:38,880
16th, the person county intern
nomination prayer vigil was held. August

1108
01:42:35,440 --> 01:42:45,119
20th, the Roxboro Satma Awards annual
awards banquet was held and our chief

1109
01:42:41,520 --> 01:42:51,119
toran was the recipient for the 2026
uh uh Satoma annual awards banquet. So

1110
01:42:48,719 --> 01:42:56,239
he's for his service that he does here.
So I was proud to be there for that.

1111
01:42:53,280 --> 01:43:00,800
groundbreaking for Mayo and AJ Transport
Services. Councilman Phillips and myself

1112
01:42:58,480 --> 01:43:07,040
was there for that. Roxboro Community
School 20th anniversary

1113
01:43:03,199 --> 01:43:14,080
uh uh Councilman Bran Phillips and
myself was there and um you were

1114
01:43:10,719 --> 01:43:19,440
» okay and u uh Councilman Phillips was
the speaker for that occasion. and I've

1115
01:43:16,639 --> 01:43:24,880
attended the the Baker's uh boxing club
celebration for the women's defense

1116
01:43:21,040 --> 01:43:31,440
class he had on September the 1. And on
uh September the 4th, I saw Councilman

1117
01:43:27,600 --> 01:43:37,280
Brand and Council Cars for the Arts Eats
and Beats and myself. We was celebrated

1118
01:43:33,920 --> 01:43:42,239
that. So that's all my activity. I saw
your car, but I didn't see you.

1119
01:43:40,400 --> 01:43:46,719
» He was in the car.
>> I was listening at the music and with

1120
01:43:44,080 --> 01:43:50,400
his daughter music.
>> Yeah.

1121
01:43:48,719 --> 01:43:52,960
So, any other activities for the
council?

1122
01:43:51,360 --> 01:43:56,400
» Mayor, and it may have been mentioned to
Miss Robertson, but I did want her to

1123
01:43:54,480 --> 01:43:59,840
know we don't generally where we can't
really take any action on something

1124
01:43:58,239 --> 01:44:05,639
that's in public comment, but it is
under advisement and we will be looking

1125
01:44:02,159 --> 01:44:05,639
into your request.

1126
01:44:05,679 --> 01:44:14,000
» Yeah, that's we we just couldn't do that
tonight, but we we will look into that.

1127
01:44:12,320 --> 01:44:16,159
» We we've written it I've got it written
down.

1128
01:44:14,400 --> 01:44:20,119
» Yeah. I just wanted you to know that we
didn't just listen and not

1129
01:44:21,360 --> 01:44:26,400
» Oh, you I'm surprised you stayed this
long.

1130
01:44:26,719 --> 01:44:34,119
And when you was looking at somebody
else, I thought you looking at me and I

1131
01:44:31,119 --> 01:44:34,119
start

1132
01:44:36,960 --> 01:44:41,239
» where those streets are. I ask

1133
01:44:41,600 --> 01:44:45,560
» you the council discussion

1134
01:44:47,600 --> 01:44:57,719
» here. None. Uh we now going into close
session for North Carolina's general

1135
01:44:54,080 --> 01:44:57,719
statute 143.318.186

1136
01:44:59,040 --> 01:45:03,840
for personnel. Can I get a motion?
>> I I'll make a motion we go to close

1137
01:45:03,360 --> 01:45:05,280
session.
>> Okay.

1138
01:45:04,719 --> 01:45:09,199
» Second.
>> Okay. Been motion proper second. We go

1139
01:45:07,040 --> 01:45:11,360
into close session.
>> Two minutes.

1140
01:45:09,840 --> 01:45:15,760
» I'll make the note that there is no
action for council to take after this

1141
01:45:13,199 --> 01:45:19,920
close session. So we'll simply reconvene
in order to adjourn. But if anybody was

1142
01:45:18,400 --> 01:45:22,080
concerned about anything happening after
the close session, there's no intention

1143
01:45:21,360 --> 01:45:26,119
to do so.
>> Okay. Well, thank you so much.

1144
01:45:32,960 --> 01:45:37,440
» Come on.
>> Yeah.