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Board norms debate commentary and discussion are healthy and open, listening and speaking are equally important and both should be done with respect and consideration.

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focuses on students and our schools, not politics, assume best intentions in all

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discussions.

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I get it. We don't approve the agenda, our decisions and the

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nations. We accept the President of the overall agenda, the way.

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This is a

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mustn't approve the agenda. We don't have a motion to approve the agenda anymore.

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Right, right, we don't. Why not? We should be. That's part of the new policy.

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because you've basically approved it when you develop the work plan, but you can't ask if there's any

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decisions of words.

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Yeah.

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Relations.

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It changes.

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Expectable.

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I do have a question before we get to the consent agenda.

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We're at the consent.

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Go ahead.

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Move to approve the agenda.

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So we don't have a motion anymore to approve the agenda.

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That's what we're just going to do that now.

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Okay.

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So who is writing these policies?

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That is my question.

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The policies that you see here are already established.

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By who?

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By the board.

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So there are no changes to these policies.

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Are you talking about the new policies that we're, so the policies that we're being asked to approve?

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Those are policies that are in existence that have already been.

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What section are we?

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Well, I'm talking under the consent agenda.

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For example, the ownership linkage.

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Okay, national development. So those are just referenced. So the policies that were written by the board over the last winter

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and spring those are the policy just with the agenda of references the actual policies. So 4.3.2 is the policy that that falls under.

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Okay. Just references what policy if that pertains to the consent and agenda is under policy 4.3.2.

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It's not like it's a new policy we're trying to adopt today.

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Okay, but I do have a question under the ownership linkage, too.

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I don't think that it's appropriate for us to tell people that only have five minutes to speak.

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I mean, if there's no one out here speaking, I think that someone who has a legitimate issue should be given more than five minutes to speak.

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Should we wait, can we get to that part? Let me, let me get through the consent agenda then.

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If I get a motion to approve the consent agenda, let's go ahead.

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I need a discussion on favor.

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Thank you.

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Now we are on to the ownership linkage.

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Okay, so.

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Here in.

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I think that's what we've always done.

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And I remember because when we were.

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I mean the negotiations last spring, not this past spring, but this spring before.

50
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I was in charge of holding people to the two minutes.

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Well, and let me just finish, and then, and so, it was difficult, but we've always had a two minute limit and I think we really held it that night because there were so many people who wanted to speak.

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I think generally we don't always hold people.

53
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Okay, well, I understand that when, for example, that night there were numerous people who wanted to speak, and that's fine, but I think in the ordinary course of business we should not tell people you only have five minutes to speak.

54
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Well, with the solution B where it says each person will be limited to two minutes simply each person may be limited to two minutes

55
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You know depends. Yeah, I think that's a better. I think that's a better use.

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Instead of instead of will just may.

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Yeah.

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It's on that.

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Let's see.

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Let's see.

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Let's

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see.

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Which I don't think there's any public comment.

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Is there?

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No.

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find up in Sophia and Peter are our public. So wonderful. Sophia is here to report

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out of magic. Okay. On to Board Professional Development, we have Jeannie here with

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us to help us move along with the policy governance planing.

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Awesome. Nice to be back with

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you guys. You just went through that first 20 minutes and five. Congratulations.

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So, I'm going to take everything you gave me, right now.

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So, my goal tonight, it's relatively short, you're not here with me for another four hours.

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This is about an hour or so.

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We're going to, because tonight, you're getting your first official monitoring report on the Succession Plan Policy,

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we're going to make it a mini lesson on how to read a monitoring report.

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You have heard this before just a brief refresher and then actually walk through even though that's on the agenda right after me

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We're just gonna build it into this. Is that all right?

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And then we had wanted to spend a little time on the board self evaluation process and

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I was asked today that may be speak a little bit on student representation on a policy governance board

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Which is a topic. I'm happy to speak on and but the fun is gonna be

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digging into some practice scenarios and applying it and some real life situations that

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you may deal with and how it works there.

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Sound okay?

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I'm in the right room?

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Okay, good.

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Let me see who else is having a board meeting tonight at the end of the day.

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Okay.

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So remember, Caroline Oliver, who wrote the book that I think I just saw handed to you,

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It says monitoring is where accountability begins, so in policy governance, you write the

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executive limitations and the N's policies and you monitor those policies to see if

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the superintendent is being compliant in order to know if what you said you want happening

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in the school district is happening.

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So, those explicitly written expectations are monitored on a regular basis.

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You, the board, decide how often you want to receive monitoring reports.

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It can be in the first year of doing this, but you might not want every single month,

96
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but I think you did plug into your annual work plan every single month.

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So you have scheduled in your work plan already, which is great in collaboration with Pam.

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How often you're going to get the reports and when each one will come in,

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they don't necessarily come in an order of numbering.

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It's really a matter of the cycle of the school year.

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We did leave one empty inventory just in case.

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There was a snow event during one of our board meetings, or one went long, or we need to follow up.

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You do, so then, once you get in your pattern, you do review and executive limitations annually.

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But don't forget you also have to monitor your own governance policy and board management delegation policies.

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Again, you don't have to do it annually, but do it at least every other year so that if you want to make some changes and how you're doing things

106
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You're kind of up to speed and you know how you're doing. Okay,

107
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so what's in a monitoring report?

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If you could pull out a coffee of monarchy, the monitoring report 2.5 looks it has the blue and it has the grid and says monitoring report.

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You can kind of follow along and just add a high level view, see if these pieces are in here.

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So you should have a name of the policy being monitored.

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This one is 2.5, emergency superintendent succession.

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You should have an indication of its new or it's changed interpretation.

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Since this is your first version of this, it's of course it's new.

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I mean, there's no need to, you know, to state that.

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Next year, when it comes back to you, if she makes changes, she should note that it's been changed slightly.

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She may not need to, and this policy may change, it's hard to say.

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You want to see if there's a section for the superintendents interpretation, there is.

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She actually did write the language of the policy itself, which is good.

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You want to see if there's a rationale for her interpretation, there is.

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Then you want to see if that interpretation is defined or clarified through observable conditions.

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So not only did she interpret it, but she's telling you if I were successful under my interpretation, this is what it looks like.

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So on the back page, the column that says observable conditions tells you what it would look like.

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On the right-hand column, she gives you evidence or data to support compliance or tell you

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there's non-compliance, whatever it is she needs to tell you with that interpretation.

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And then ultimately, she signs off on whether there is or is not compliance or if there

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is partial compliance.

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So that's the pieces.

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Now it used to be, and her view might be familiar with some that kind of went on a little bit

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longer but you had to go back and forth. So we're trying to set this up so you can read it as

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you go and not keep going back and forth. So we'll see if this works for you. Okay. Any questions

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on any of that? Okay. Am I speaking loud enough because my ears are doing weird stuff? Okay.

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Am I yelling? No. Okay. Very bad. Do we have these? Yes. Actually you do. Oh, dude. I didn't

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because then I saw your Texas head, but it's on in 1920.

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Yes, but it's here.

135
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Oh, no, I thought it was.

136
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Oh, that's just for me.

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I meant me.

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Oh, I thought we were going to have a question.

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When I meant to say, with Ken, can we have them?

140
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I did this to my packet to see if we didn't have them?

141
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Yes, so I've asked the wrong question.

142
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Yes, I was still making changes as recently as five o'clock.

143
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So I said, don't bother, I'll send it to you after.

144
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Right, and that's what normally happens.

145
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I was, yeah, I think I should have said, can we have this at some point?

146
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Yes, absolutely.

147
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I need to come back to work.

148
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All right.

149
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So any reasonable interpretation, just a refresher?

150
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This is the superintendents interpretation of your words.

151
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Reasonable interpretation is a zone, as you may recall, and how Pam interprets it might

152
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not be exactly the same the way that the next superintendents interprets it or the last superintendents

153
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interpret it, should be pretty close though. What you're asking is not, do I agree with her interpretation?

154
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What you're asking is, is that reasonable? Like, does that make sense, given the words in front of her, is that reasonable?

155
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If it's not what you wanted, but it's reasonable, then you stop as a board and say, maybe we need to look at the language of our policy, if that's how it was interpreted.

156
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it. But if it's not even close to what you wrote at all and way out and left field, then that's

157
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a conversation with the superintendent about, tell me how you came to that interpretation

158
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and let's talk this through and see if you can come to the same page. Generally that should

159
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only happen like the first time a superintendent goes through your policies, it shouldn't happen

160
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year after year, but it might just need to be, I mean because a new superintendent might say that's

161
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how I read your words and then you now have a fresh look at your own policy. But generally

162
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it should be pretty reasonable or if it's missing something then speak up and say so.

163
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So looking at, sticking right there, looking at this monitoring report, given your policy,

164
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Pam interprets sudden loss of superintendent services to mean an unexpected lengthy absence

165
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by the superintendent.

166
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She interpreted executives to mean Rutland City Public School administrators with the appropriate

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credentials.

168
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She interpreted reasonable proficiency to mean individuals who have an understanding and application

169
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of the laws and policies governing the schools who can step into assumed some responsibilities.

170
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And she identification to the board she interpreted is actually giving you the names of those

171
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that she designated.

172
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Yes, is now inappropriate. Yes, put time to ask a question about her specifically. So I just have a question about lengthy absence. That just feels really vague to me.

173
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I don't know how everybody else feels about it. Do we feel like we need to have a minimum? No, yeah.

174
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Because lengthy can be left up to anybody's interpretation.

175
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I have that reaction first, but then I remember the way to make it here.

176
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All this is the definition of sudden loss of superintendent and services.

177
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That's a good point too.

178
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I mean, if my services are suddenly not available.

179
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So is that sudden loss also, or a longer term loss is covered in your contract?

180
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Right? There is a amount of time.

181
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That's not specified.

182
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For some reason I thought there was,

183
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if you, anyway, okay.

184
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I thought that in the contract there was if there, if I don't remember

185
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the exact length of time, but a certain length of time at which point might be a year,

186
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I don't know. I don't remember the specifics, but I know that there's some verbiage in your

187
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on track around you not being able to get an option to have something terrible, which will never

188
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happen.

189
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But if it did, or hopefully never happens, but if it did, that things that we have to do

190
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contractually were obligated to do.

191
00:14:57,640 --> 00:14:59,620
I think it's if I'm no longer able to fulfill.

192
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The responsibilities of the superintendency. I think that can have a different meeting as well.

193
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I think that means you're derelected in your duties or you just decided you don't like it here and you're going to change everything.

194
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Keep in mind, this is a very, very interim policy. I mean, should, here's my example, should Pam win the lottery and decide to move to Bora Bora.

195
00:15:28,580 --> 00:15:32,820
And, you know, it's Friday afternoon and she's leaving on Saturday and she's not telling you.

196
00:15:33,400 --> 00:15:34,920
Suddenly, lots of superintendent services.

197
00:15:35,660 --> 00:15:39,860
This is just, you know, somebody stepping in until you, the board, take the actions

198
00:15:39,860 --> 00:15:42,640
that you need to take to replace her.

199
00:15:42,920 --> 00:15:46,000
Because she's not designating her replacement, only you can.

200
00:15:46,200 --> 00:15:47,920
And every servant stands could be different.

201
00:15:48,720 --> 00:15:52,400
And she needs to do this because she decided to do a one week vacation.

202
00:15:53,180 --> 00:15:55,920
She may just simply because she knows she's going to be out of the office.

203
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She may go to a conference and designate those people to step in while she's at the conference.

204
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Any length of time, she can do this anyway, but you want to be assured that if it is

205
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going to be substantial and could affect the district, that somebody is stepping in until

206
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you exercise your employer rights to do whatever.

207
00:16:17,780 --> 00:16:22,360
I think as a board, I guess if we felt it was being lengthy, we could have the discussion

208
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about it.

209
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doesn't stop us from talking about it.

210
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That's true.

211
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That's right.

212
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So are you comfortable?

213
00:16:27,120 --> 00:16:27,720
Oh, yeah.

214
00:16:27,920 --> 00:16:29,880
I just wanted to do other people's opinions too,

215
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and see how the people were feeling about it.

216
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It was a good point.

217
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For sure.

218
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OK.

219
00:16:37,040 --> 00:16:39,520
So the question that Charlene then asks

220
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is is this a reasonable interpretation of our policy?

221
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Letter now comes up, comes down.

222
00:16:49,490 --> 00:16:51,910
I think it's a, you want more discussion on it?

223
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I'm going to ask the question.

224
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You are.

225
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Okay, do we feel this is a reasonable interpretation of the 2.5?

226
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2.5.

227
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2.5 emergency superintendent succession.

228
00:17:14,200 --> 00:17:16,540
I guess it's not a motion of is asking.

229
00:17:16,720 --> 00:17:17,400
We're just asking.

230
00:17:17,680 --> 00:17:18,800
It's kind of a consensus thing.

231
00:17:18,880 --> 00:17:24,180
Okay, and with consensus, then you move on to the next.

232
00:17:24,320 --> 00:17:25,120
I'll do the next part.

233
00:17:25,540 --> 00:17:26,140
You just need that.

234
00:17:26,140 --> 00:17:41,400
Just a clarification, I think if I'm wrong, if somebody felt that it was a unreasonable interpretation then that might lead to a motion to actually add some policy that would address whatever was not properly defined.

235
00:17:41,860 --> 00:17:49,540
Right, and that kind of just played out here because you appropriately said, I'm not sure if lengthy is enough of a reasonable interpretation.

236
00:17:50,320 --> 00:17:55,460
If you had agreed and said, we can't accept lengthy, we really want it to be specific.

237
00:17:55,580 --> 00:17:59,580
You might look at your own language because it isn't specific right now, and you might

238
00:17:59,580 --> 00:18:06,340
say two weeks or more, or whatever you wanted to define it as, exactly, just like you just

239
00:18:06,340 --> 00:18:06,640
described.

240
00:18:07,400 --> 00:18:12,800
So the first protocol goes, so I can put this rewind back to the very beginning and start

241
00:18:12,800 --> 00:18:13,440
in the conversation.

242
00:18:13,440 --> 00:18:20,440
So this comes out monitoring comes up and what am I doing from the get go like it

243
00:18:20,440 --> 00:18:26,480
So it comes up we're at that section now. Yeah, and I'm presenting monitoring is is Pam

244
00:18:27,500 --> 00:18:32,560
going to discuss these things with not the way I am. No, that would take too much of your meeting time

245
00:18:32,560 --> 00:18:39,360
Yeah, so this report would have gone out to you in advance. They've already got it. The assumption is that when you come to the meeting

246
00:18:39,360 --> 00:18:43,180
You have read it and if you have questions you're ready to ask questions. Okay

247
00:18:43,440 --> 00:18:46,880
So it comes up on your agenda, which is right after me.

248
00:18:47,160 --> 00:18:50,540
And you say it's time for the monitor and report 2.5.

249
00:18:50,640 --> 00:18:53,300
So probably the first question is, has everyone read the report?

250
00:18:54,440 --> 00:18:55,220
And hopefully they have.

251
00:18:56,020 --> 00:18:56,620
And then?

252
00:18:56,620 --> 00:19:01,400
And then, are there any questions about reasonable interpretation?

253
00:19:02,120 --> 00:19:04,620
Does everyone accept this as a reasonable interpretation?

254
00:19:05,800 --> 00:19:06,820
And you kind of get nods.

255
00:19:07,040 --> 00:19:11,040
You can if it's contentious and you'd like to do a roll call vote.

256
00:19:11,140 --> 00:19:12,160
You always can't do that.

257
00:19:12,160 --> 00:19:15,320
but you don't really have to, here, you just want consensus.

258
00:19:15,840 --> 00:19:19,620
Okay, I'm here, I think I'm going to go where herbs go in.

259
00:19:19,620 --> 00:19:21,440
So let's see, we kind of have a consensus

260
00:19:21,440 --> 00:19:23,980
that this is not reasonable, which is not what I'm sure.

261
00:19:24,180 --> 00:19:29,040
I don't know, you know, that it's not on the agenda

262
00:19:29,040 --> 00:19:30,460
to discuss this policy tonight.

263
00:19:30,740 --> 00:19:34,860
So we would then make a motion to add it to another agenda,

264
00:19:35,320 --> 00:19:36,800
or like, how do we then get-

265
00:19:36,800 --> 00:19:40,780
I think in the moment you want at least enough of a discussion,

266
00:19:40,780 --> 00:19:45,340
And like, so let's say somebody says, I really don't think this, I'm going to take the

267
00:19:45,340 --> 00:19:45,640
lengthy.

268
00:19:45,860 --> 00:19:49,600
Just as an example, because it was real, I just don't think lengthy is enough.

269
00:19:49,640 --> 00:19:51,180
I think that we really need more.

270
00:19:52,120 --> 00:19:53,860
I think you can take just a few minutes.

271
00:19:54,040 --> 00:19:55,000
Do other people agree?

272
00:19:55,100 --> 00:19:55,660
You're just it.

273
00:19:55,700 --> 00:19:56,740
Do other people agree?

274
00:19:57,240 --> 00:20:00,100
Let's say that a few other people agree with you.

275
00:20:00,120 --> 00:20:03,080
What do we think is an appropriate term?

276
00:20:03,780 --> 00:20:09,100
Okay, what then you would ask, I'm being Charlie now, you would ask, would you like this

277
00:20:09,100 --> 00:20:13,920
come back with two weeks written into the policy. Would you like us to revisit the policy

278
00:20:13,920 --> 00:20:18,500
and write that time frame right into the policy? And then maybe somebody could make a motion

279
00:20:18,500 --> 00:20:28,280
to do that, or as I move to write somewhere in the policy, I can't do it right now.

280
00:20:28,700 --> 00:20:34,340
Southern Loss of Superintendent Services for two weeks or more. Yeah. I moved that we changed the

281
00:20:34,340 --> 00:20:38,140
policy to that. Let's bring it back next month for first reading, second reading. That

282
00:20:38,140 --> 00:20:39,560
It doesn't change her report.

283
00:20:42,660 --> 00:20:45,560
She writes the report on the language that you have.

284
00:20:46,280 --> 00:20:51,460
And actually, the question about lengthy was not about, is that a reasonable interpretation

285
00:20:51,460 --> 00:20:58,340
as it turns out it was more about, should we have clarified what it is, an unreasonable interpretation

286
00:20:58,340 --> 00:21:05,980
might be if Pam said, I don't know what's in this one. It's so straightforward. If Pam

287
00:21:05,980 --> 00:21:15,540
said, I interpret the sudden loss of superintendent services to mean that I was in a car accident.

288
00:21:16,740 --> 00:21:23,200
And that's so specific. It's like, well, what if you win the lottery? I mean, it's just too specific.

289
00:21:23,200 --> 00:21:29,100
it's not, do you see what I mean? That's not reasonable enough, because maybe your husband's

290
00:21:29,100 --> 00:21:32,860
in a car accident, and that's why you're out. And you're fine. I mean, but that's not what you said.

291
00:21:34,340 --> 00:21:40,520
I think you made an important point that if we, if a number of us felt that something needed for

292
00:21:40,520 --> 00:21:45,820
their definition, we wouldn't even be doing a first reading of a new policy at that meeting,

293
00:21:45,980 --> 00:21:52,080
we'd be sending it for the next agenda. That's correct. That's correct. So you would agree,

294
00:21:52,080 --> 00:21:54,820
And we're going to change the language and bring it back for first reading.

295
00:21:55,680 --> 00:22:00,380
And the point I want to make now is what she wrote though was on the existing policy.

296
00:22:00,900 --> 00:22:07,620
So you can't find this policy out of compliance if her definition is reasonable just because

297
00:22:07,620 --> 00:22:09,180
you're about to change the language.

298
00:22:10,480 --> 00:22:11,940
She had to work with what she had.

299
00:22:12,560 --> 00:22:18,020
And the next time she does this report, she would change it to your new language and adjust it.

300
00:22:18,240 --> 00:22:20,760
That's why we're walking through this so that you can ask all these questions.

301
00:22:20,760 --> 00:22:29,640
it correctly. We just reasonably. Reasonably. Reasonably. Reasonably. But we as a board might have been.

302
00:22:30,180 --> 00:22:35,080
When it's something else too vague or something, but it made us think, like, oh, maybe we need to make sense.

303
00:22:35,400 --> 00:22:39,780
Yeah. What if I were agreeing with them and said, yeah, you're right. I should be more specific about that.

304
00:22:39,780 --> 00:22:42,880
They still should change the language because the next you won't know that.

305
00:22:43,160 --> 00:22:47,600
Okay. All right. You know, someday, when you do win that lottery, the next Pam Reed won't know that.

306
00:22:47,920 --> 00:22:54,820
Now, I'm confused because you're saying we can't, if we wanted to make a change to make it more specific.

307
00:22:55,100 --> 00:22:58,340
Yes. We can't do that at the next meeting.

308
00:22:58,340 --> 00:23:04,600
Yes, you can't do it. Oh, I thought you were saying I couldn't we couldn't do it until she submitted this policy again. No, I'm sorry

309
00:23:04,600 --> 00:23:08,300
So let me I said the opposite so if you want to make a change

310
00:23:08,300 --> 00:23:12,540
And the more degrees that you want to make a change and you would be more specific

311
00:23:12,540 --> 00:23:18,080
Then somebody would make a motion to bring the policy back for first reading with the

312
00:23:18,080 --> 00:23:24,700
Language you agreed upon at the next meet at the next meeting and you go through that process. Okay, what I said that might have confused you is

313
00:23:24,700 --> 00:23:28,060
That doesn't change the report you got tonight

314
00:23:28,340 --> 00:23:33,260
Okay, because that language didn't exist when she wrote the report for tonight.

315
00:23:33,840 --> 00:23:39,620
It would change the next time she gives this report when the policy language has changed.

316
00:23:40,120 --> 00:23:44,760
So, in other words, like, so we had to make sure that she wouldn't have to give it until you're next.

317
00:23:45,440 --> 00:23:48,660
Unless it's unlikely you'd have her give it until next year.

318
00:23:49,640 --> 00:23:51,060
But then we wouldn't be changing it.

319
00:23:51,100 --> 00:23:53,900
You're changing the policy. You're not changing her report.

320
00:23:53,900 --> 00:23:59,180
But you could tell me you wanted me to change you could tell me that you wanted an updated monitoring report right now

321
00:23:59,180 --> 00:24:03,920
And as soon as you passed I guess we have to do that if we want it

322
00:24:03,920 --> 00:24:07,640
As soon as you would still be updated and if she would still have to follow the new policy

323
00:24:07,640 --> 00:24:16,880
So I'm trying to correct it. Yeah, so you didn't see the report would not really matter because the policy would still be very confusing though to not be able to correct it

324
00:24:17,540 --> 00:24:19,500
Well, she doesn't need to correct it because

325
00:24:19,500 --> 00:24:24,500
because, well, I shouldn't say correct it, but that we can't.

326
00:24:25,300 --> 00:24:28,960
So technically, she wouldn't be responsible to next year to do it.

327
00:24:29,260 --> 00:24:34,020
She wouldn't be responsible to report until next year, but the second you pass that new policy,

328
00:24:34,600 --> 00:24:35,620
she is bound by it.

329
00:24:36,140 --> 00:24:41,620
And then she has a year to live by it and she reports to you that I was only out for one week

330
00:24:41,620 --> 00:24:43,620
and six days, so I didn't do it.

331
00:24:43,620 --> 00:24:53,780
But as I think somebody said, if we changed the policy, we made it more definite, we could at that point ask Pam to redo the report.

332
00:24:54,060 --> 00:24:54,560
You could.

333
00:24:55,160 --> 00:24:56,540
And this one, it's not that big a deal.

334
00:24:56,740 --> 00:24:58,580
Another policy might be.

335
00:24:59,620 --> 00:25:03,120
So to clarify, again, so will me this policy comes,

336
00:25:03,560 --> 00:25:06,720
our monetary report comes up and we ask about any additions,

337
00:25:08,280 --> 00:25:11,700
thoughts on the reasonableness of Pam's interpretation.

338
00:25:11,700 --> 00:25:16,200
Yeah, I wouldn't ask at that way, I would actually, did you put it on your agenda?

339
00:25:17,240 --> 00:25:19,560
No, I think he said, is this a reasonable interpretation?

340
00:25:19,560 --> 00:25:23,540
Yeah, I would, I don't actually recommend putting the two questions right on your agenda.

341
00:25:23,700 --> 00:25:25,480
It helps the guide for the board prepare.

342
00:25:25,900 --> 00:25:30,760
No, you would simply ask, do you agree this is a reasonable interpretation of this policy?

343
00:25:32,340 --> 00:25:36,240
And that might lead to a short discussion, but you're correct.

344
00:25:36,400 --> 00:25:41,120
You don't move into the full first reading and you don't do that.

345
00:25:41,120 --> 00:25:48,120
It might be that your discussion says, we need to look at this policy language and what comes out of that is you designate

346
00:25:48,720 --> 00:25:53,660
two board members to bring back a revised version based on your discussion.

347
00:25:54,520 --> 00:25:56,620
But you don't have to do the work right then at that moment.

348
00:25:57,640 --> 00:25:59,760
But then we see a consensus.

349
00:26:00,260 --> 00:26:04,060
We're not saying we need some majority of the people to size.

350
00:26:04,380 --> 00:26:05,800
No, we're fine with this.

351
00:26:07,420 --> 00:26:08,180
That's good enough.

352
00:26:13,200 --> 00:26:21,380
In terms of monitoring reports, we can ask for a given monitoring report at any time during

353
00:26:21,380 --> 00:26:21,500
the year.

354
00:26:21,500 --> 00:26:21,960
Yes, you can.

355
00:26:24,520 --> 00:26:31,040
You have a work plan that has already laid out when you're going to receive monitoring reports

356
00:26:31,040 --> 00:26:33,540
on your executive limitations and ends.

357
00:26:34,160 --> 00:26:37,020
But should something come up during the year?

358
00:26:37,980 --> 00:26:42,860
or if you change a policy and want to give her a couple of months to apply it and then do another one,

359
00:26:43,160 --> 00:26:49,420
you can request the board determines when and how a monitoring report is done.

360
00:26:51,080 --> 00:26:52,840
You can change your work plan, in other words.

361
00:26:54,160 --> 00:27:00,180
This may be getting into what you want to say about student representatives, but I think student representatives

362
00:27:00,180 --> 00:27:03,340
should also be encouraged to take part in that kind of a discussion.

363
00:27:03,660 --> 00:27:08,000
I know in Tecanic and Green occasional, it was a student representatives that, wait a minute,

364
00:27:08,060 --> 00:27:09,600
you guys aren't following your own policy.

365
00:27:11,600 --> 00:27:12,400
That would be lovely.

366
00:27:13,420 --> 00:27:14,540
Don't feel that way.

367
00:27:16,780 --> 00:27:18,400
Yeah, you're right.

368
00:27:18,500 --> 00:27:21,860
And we're going to talk about student representatives and you have some decisions to make

369
00:27:21,860 --> 00:27:22,100
there.

370
00:27:23,220 --> 00:27:23,420
Okay.

371
00:27:24,040 --> 00:27:30,040
So where we are now in the process is generally, you've come to consensus, which is kind

372
00:27:30,040 --> 00:27:34,940
an informal majority or you can make it a formal vote if you feel you need to.

373
00:27:35,100 --> 00:27:38,280
That her interpretation is reasonable.

374
00:27:38,820 --> 00:27:39,380
Good job.

375
00:27:41,500 --> 00:27:44,420
You don't really vote on the rationale but you read it with the interpretation.

376
00:27:44,820 --> 00:27:46,320
I mean, she let you know where it came from.

377
00:27:46,620 --> 00:27:46,860
Oh, good.

378
00:27:47,340 --> 00:27:52,180
Well, no, I was just going to say I think for clarification and should there be a question that

379
00:27:52,180 --> 00:27:54,000
comes up later about this.

380
00:27:54,140 --> 00:27:57,500
I think we should take a vote on it and.

381
00:27:57,500 --> 00:27:57,700
Sure.

382
00:27:58,700 --> 00:27:59,520
Let that stand.

383
00:27:59,520 --> 00:28:08,680
I mean it might be a good idea. So you can get cleaner. Yeah, and then yeah, I agree. I think it's a good idea. You don't have to, but I think it's a good idea.

384
00:28:11,420 --> 00:28:12,240
So you do have a motion.

385
00:28:12,380 --> 00:28:15,580
Is there a motion that this is a reasonable interpretation?

386
00:28:15,920 --> 00:28:16,420
Is fine.

387
00:28:16,880 --> 00:28:18,100
That can.

388
00:28:19,160 --> 00:28:19,780
Any discussion?

389
00:28:21,720 --> 00:28:28,840
Just a caution that that doesn't necessarily mean it's the only interpretation if we have a new superintendent in five years.

390
00:28:28,840 --> 00:28:32,440
that doesn't limit that superintendent from saying, here's a different reason of one

391
00:28:32,440 --> 00:28:40,140
interpretation, that's right, so what are we agreeing on then by having this motion

392
00:28:40,140 --> 00:28:45,440
that as a four day you're except as up today in this report in this policy is for the

393
00:28:45,440 --> 00:28:52,060
superintendent's report this for it accepts this as a reasonable interpretation of your

394
00:28:52,060 --> 00:28:57,900
policy might it be simpler and a little less misleading if we simply said we accept

395
00:28:57,900 --> 00:29:04,620
reporter. You're going to get there. Don't get it. Right now we're just doing one question. Thank you, you're right.

396
00:29:05,600 --> 00:29:08,780
Okay, did you put the motion on a table?

397
00:29:09,040 --> 00:29:11,180
We haven't voted. All in favour.

398
00:29:11,780 --> 00:29:13,940
Hi. Excellent. Now I can say nice job.

399
00:29:14,800 --> 00:29:15,180
Okay.

400
00:29:16,400 --> 00:29:22,000
So then the second question, which again helps if it's right on the agenda or in the superintendent's report.

401
00:29:22,000 --> 00:29:32,760
For the second question is, on the back side, do you feel that data or evidence that is provided

402
00:29:32,760 --> 00:29:40,140
that lines up with your observable conditions, do you feel that that is appropriate adequate?

403
00:29:40,520 --> 00:29:43,060
Do you accept that data and evidence?

404
00:29:46,550 --> 00:29:53,330
So Gene, if they were doing a motion, if they were doing a motion this section too, then it would be a motion to accept

405
00:29:53,330 --> 00:29:57,310
The observable condition and data, yes, as presented.

406
00:29:58,490 --> 00:29:59,570
So we need a clarification.

407
00:30:00,000 --> 00:30:04,160
Motion. Yes? No.

408
00:30:11,350 --> 00:30:31,610
That's why I suggest that the only motion really should be a motion to accept the report. I think we're getting into unnecessary detail here, because let's say I disagree with some of the evidence. Then if there's a motion, except the report, I'm going to vote against the motion. I'm going to explain why.

409
00:30:31,630 --> 00:30:39,350
typically at least in my experience the reports are almost always accepted you don't have to

410
00:30:39,350 --> 00:30:44,730
have stage by stage to say okay do we accept the interpretation we accept the rational

411
00:30:44,730 --> 00:30:50,710
do we accept the evidence and the policy so we already did the policy are you suggesting

412
00:30:50,710 --> 00:30:57,730
that only one question is asked do we accept this court so the reason I do the step by step

413
00:30:57,730 --> 00:31:00,510
And like I said earlier, you don't have to vote.

414
00:31:00,850 --> 00:31:03,490
I mean, you can, you don't have to vote on this step by step.

415
00:31:04,610 --> 00:31:09,550
But in my experience, A, it reminds you of what it is

416
00:31:09,550 --> 00:31:12,290
that you're supposed to be evaluating this on.

417
00:31:13,250 --> 00:31:16,470
That direct question of, is this interpretation reasonable?

418
00:31:16,950 --> 00:31:18,230
Is this evidence adequate?

419
00:31:19,830 --> 00:31:23,030
And otherwise, if you just go straight to the final question,

420
00:31:23,110 --> 00:31:25,390
do you accept the report as written?

421
00:31:26,110 --> 00:31:31,530
your discussion might generate why somebody says no, but that's when you might get

422
00:31:31,530 --> 00:31:36,230
into the, I don't like the interpretation, it's not what I would have done kind of thing.

423
00:31:36,850 --> 00:31:40,590
So it's kind of almost like a reminder process.

424
00:31:41,250 --> 00:31:42,830
Is the interpretation reasonable?

425
00:31:43,850 --> 00:31:44,950
Is the evidence adequate?

426
00:31:45,530 --> 00:31:50,730
And then the big, the question that really does need to vote as opposed to those two little ones is

427
00:31:50,730 --> 00:31:52,590
do we accept the report?

428
00:31:55,270 --> 00:31:57,090
So, sorry about this trying really hard.

429
00:31:57,830 --> 00:32:01,050
No, no, no, no, I'm also a teacher, so I was trying not to be that like.

430
00:32:02,990 --> 00:32:03,890
I know you see me.

431
00:32:03,890 --> 00:32:06,450
She's done a really nice job, though. She just stuck to her hand.

432
00:32:09,490 --> 00:32:15,630
So, the idea that we have discussion and consensus or discussion on those two questions,

433
00:32:15,830 --> 00:32:19,230
I think, is something we all maybe can agree on.

434
00:32:19,230 --> 00:32:22,790
I think the question is, do we need three motions?

435
00:32:24,730 --> 00:32:25,910
So we make right her.

436
00:32:26,490 --> 00:32:30,950
So I think I'm with you and maybe that just the three motions might seem cumbersome,

437
00:32:30,970 --> 00:32:35,630
but it's like, hey, yes, we all seem like, oh, brought up a good point, and we talked

438
00:32:35,630 --> 00:32:36,630
it through, and great.

439
00:32:36,750 --> 00:32:43,650
We can move on without a motion, and then we go to reasonable evidence, so maybe two questions

440
00:32:43,650 --> 00:32:47,130
in one motion is what you might normally do?

441
00:32:47,630 --> 00:32:54,190
Can we, can I ask like that? Do we agree with the interpretation? Yes, as a

442
00:32:54,190 --> 00:32:58,230
just a conversation. And then I'm just going to rephrase that again. I keep saying

443
00:32:58,230 --> 00:33:02,410
wrong. I know that I think it's important. Do we agree this is a reasonable

444
00:33:02,410 --> 00:33:06,890
interpretation? There's a different meaning to, do we agree with the interpretation?

445
00:33:07,910 --> 00:33:12,770
We might not agree with it. But is it reasonable? Okay. Do we agree that this is a

446
00:33:12,770 --> 00:33:18,330
reasonable interpretation, yep, we can have discussion, and then maybe after that move to

447
00:33:18,810 --> 00:33:24,270
accept a report. So two questions first. Do we agree? And put them right on the agenda.

448
00:33:24,510 --> 00:33:30,730
Do we agree this is a reasonable interpretation? And do we agree that there is adequate evidence

449
00:33:30,730 --> 00:33:40,230
to show compliance? Okay. And then the final question which is the official one, do we accept

450
00:33:40,230 --> 00:33:42,970
this report and that's the motion.

451
00:33:43,250 --> 00:33:47,050
Well, there's nothing wrong of making the motion first as long as we do after that, which

452
00:33:47,050 --> 00:33:48,810
Harley is talking about, right?

453
00:33:48,950 --> 00:33:49,130
Right.

454
00:33:50,030 --> 00:33:50,850
We have our discussion.

455
00:33:51,150 --> 00:33:51,330
Yeah.

456
00:33:52,410 --> 00:33:54,070
But those are the discussion points.

457
00:33:55,010 --> 00:33:58,950
And so before you accept the report, you really want to make sure that people are comfortable

458
00:33:58,950 --> 00:34:07,770
with the reasonableness of the interpretation and the adequacy of the evidence.

459
00:34:09,010 --> 00:34:14,590
Whether you do it after a motion to accept or you do it before a motion to accept doesn't matter.

460
00:34:19,740 --> 00:34:21,100
Okay, good right now.

461
00:34:22,020 --> 00:34:26,680
Alright, so let's talk about non-compliance, because it can't happen.

462
00:34:27,800 --> 00:34:30,820
There are reasons why a superintendent might be out of compliance.

463
00:34:31,520 --> 00:34:41,400
If it's not egregious, meaning she's not filtering all your funds or reporting to you that you, you know, she was moving things around

464
00:34:44,680 --> 00:34:52,780
It's probably, possibly, there's an unforeseeable catastrophe that occurred such as federal

465
00:34:52,780 --> 00:34:56,720
agency of education just notified you you don't get your title and funds and you're

466
00:34:56,720 --> 00:34:59,220
now out of compliance with your budgeting.

467
00:34:59,520 --> 00:35:02,360
She has to spend money, you don't have to keep the district going.

468
00:35:03,280 --> 00:35:08,640
That's a non-compliance with your policy, but not really her fault, but she still is

469
00:35:08,640 --> 00:35:13,620
required because you have a policy telling her to let you know that she's not in compliance.

470
00:35:14,420 --> 00:35:18,540
COVID was another time. I know it's behind us now, but there are a few policies we couldn't

471
00:35:18,540 --> 00:35:25,180
be in compliance with when we didn't have students in school. So, this perhaps could be in

472
00:35:25,180 --> 00:35:31,320
your, is there a certain span of time in which if she understands that she's out of compliance

473
00:35:31,320 --> 00:35:35,040
that has to report to us? Let me talk about the compliance reasons and then I'll tell you what

474
00:35:35,040 --> 00:35:39,400
and snacks. You guys are really smart. You're so smart.

475
00:35:41,640 --> 00:35:43,900
So another reason might be that the

476
00:35:43,900 --> 00:35:50,060
policy is new and is going to require significant time to come into compliance. I could

477
00:35:50,060 --> 00:35:55,920
guarantee you that Pam is not in compliance with your ends policy tonight. She hasn't even seen

478
00:35:55,920 --> 00:36:02,740
kids since he wrote it. You know, that's going to take some time because now you have a North

479
00:36:02,740 --> 00:36:06,780
that she's going to be working towards, that's going to take some time to come into compliance

480
00:36:06,780 --> 00:36:12,400
on because she is building the system for it. So it could be that you have a new policy that's

481
00:36:12,400 --> 00:36:18,580
going to take some time. Sorry Pam, maybe you were in compliance, I don't know. It could

482
00:36:18,580 --> 00:36:24,800
be that, and I told you in the training this happened to me, Superintendent is new, and

483
00:36:24,800 --> 00:36:30,560
in filling out a monitoring report found out that there weren't systems in place that now

484
00:36:30,560 --> 00:36:36,780
need to be put in place. So I discovered that in my district we didn't have a solid system

485
00:36:36,780 --> 00:36:38,440
to secure student records.

486
00:36:40,740 --> 00:36:43,720
So I reported it in my monitoring report that that particular

487
00:36:43,720 --> 00:36:47,820
section of that particular policy was out of compliance and I'll get to what happens

488
00:36:47,820 --> 00:36:56,560
next in a minute. Or the superintendent has found compliance with this policy, my create

489
00:36:56,560 --> 00:37:00,540
non-compliance with another policy because you have policies and conflict.

490
00:37:01,520 --> 00:37:07,200
Back to that loss of federal funds are back to that time of loss of federal funds.

491
00:37:07,260 --> 00:37:12,900
When the agency or the Secretary of Vermont education, when it's superintendents to sign

492
00:37:12,900 --> 00:37:16,480
a policies saying that you don't have any diversity, or sign a statement saying you don't

493
00:37:16,480 --> 00:37:21,340
have any diversity policies, if she were to sign that, she would be out of compliance

494
00:37:21,340 --> 00:37:22,840
with your equity policies.

495
00:37:22,840 --> 00:37:27,520
If she didn't sign that, then she's out of compliance with the policy where you're telling

496
00:37:27,520 --> 00:37:29,860
her that she has to follow all state rules and regulations.

497
00:37:30,680 --> 00:37:35,700
So, that would be a reason to be out of compliance, but she reports it to you.

498
00:37:37,580 --> 00:37:45,900
It's possible as well that the superintendent doesn't know how to come into compliance or is just simply incompetent.

499
00:37:46,720 --> 00:37:50,700
That's the more agreed to stuff or you're going to see it happening over and over and over.

500
00:37:51,000 --> 00:37:57,960
It's like, okay, you told us you weren't, we're giving you a chance to come into compliance and they've done nothing in that three months or whatever timeline.

501
00:37:57,960 --> 00:38:03,560
or if possible a superintendent might be deliberately ignoring your policies.

502
00:38:04,280 --> 00:38:10,240
Those last two you really pick up on the next step, what if there's no compliance, what if she's out of compliance with the policy.

503
00:38:11,880 --> 00:38:15,940
If she's out of compliance with one section of the policy, this is a short one,

504
00:38:16,140 --> 00:38:19,680
but you might remember like some of them have eight or nine subsections.

505
00:38:20,540 --> 00:38:26,320
So if it's just one, she would write next to that observable condition piece out of compliance,

506
00:38:26,320 --> 00:38:33,420
and she would report partial compliance at the end of her report and then she would tell

507
00:38:33,420 --> 00:38:40,360
you why she's out of compliance and how long you can expect for her to come back into compliance.

508
00:38:41,340 --> 00:38:43,140
It's going to take me three years.

509
00:38:43,340 --> 00:38:49,960
It's going to take me three months to set up a system to have all of our student records secure

510
00:38:49,960 --> 00:38:54,860
because Christmas is happening and I lose a month that way so I need three months.

511
00:38:54,860 --> 00:39:02,660
You'll agree three months seems reasonable. You put it on your annual calendar that she's bringing back a compliance report

512
00:39:03,360 --> 00:39:09,620
At the end of that three months to demonstrate she is in compliance. Is that answer your question?

513
00:39:11,980 --> 00:39:17,060
Well, I think my question was like how soon does she so what it would she have to report it to us at the next board meeting?

514
00:39:17,540 --> 00:39:25,440
She has to report she's going to tell you if she's out of compliance with any section she's at that time going to tell you

515
00:39:25,440 --> 00:39:28,040
I need this much time to get into compliance.

516
00:39:29,120 --> 00:39:32,440
If in your discussion with her, you feel that amount of time is reasonable.

517
00:39:33,920 --> 00:39:36,140
So you put it on that board agenda.

518
00:39:36,460 --> 00:39:38,040
Okay, I guess that's not what I was at.

519
00:39:38,080 --> 00:39:41,080
I was not asking like when it came to time to report.

520
00:39:41,180 --> 00:39:45,620
I'm talking about like if she just finds out she's out of compliance with something completely separate.

521
00:39:45,760 --> 00:39:51,760
Does she have to report it prior to when we are supposed to get our report on it?

522
00:39:52,160 --> 00:39:52,560
Excellent question.

523
00:39:52,560 --> 00:39:58,380
And if so, how soon after she realizes she's out of compliance, does she need to report to us?

524
00:39:58,780 --> 00:40:05,860
And how most likely your next board meeting, if she becomes aware that the district is out of compliance on a policy,

525
00:40:06,520 --> 00:40:10,180
she does not wait for where it falls into the monitoring schedule.

526
00:40:10,640 --> 00:40:13,340
She just reports out to you that we're out of compliance.

527
00:40:13,500 --> 00:40:15,940
And we're this is what we're doing to your current.

528
00:40:17,860 --> 00:40:20,180
So who's monitoring all of this?

529
00:40:20,880 --> 00:40:23,680
Well, Pam writes it near monitoring it.

530
00:40:24,360 --> 00:40:24,880
I'm sorry.

531
00:40:25,360 --> 00:40:26,440
Who writes it?

532
00:40:27,480 --> 00:40:29,200
And do you the board of monitoring it?

533
00:40:29,360 --> 00:40:29,560
Okay.

534
00:40:30,400 --> 00:40:31,860
But who on the board?

535
00:40:32,260 --> 00:40:37,360
I mean, I understand any board member can bring it up and say, hey, we were supposed to have this

536
00:40:37,360 --> 00:40:38,300
and we don't.

537
00:40:38,540 --> 00:40:45,200
But is there a specific person, the clerk, or the chair that is actually monitoring and

538
00:40:45,200 --> 00:40:48,480
noting that on this date we're supposed to have this?

539
00:40:49,020 --> 00:40:49,500
Yes.

540
00:40:49,500 --> 00:40:53,140
You send the work plan over and over.

541
00:40:53,960 --> 00:40:54,860
You pack it.

542
00:40:54,980 --> 00:40:57,080
There's another part of the answer to your question.

543
00:40:57,440 --> 00:41:08,600
I think Karen is if you look at policy 3.4.2 that describes the three different ways that we could choose to monitor what's going on.

544
00:41:10,100 --> 00:41:11,800
Yeah, we didn't make a copy of all the cards.

545
00:41:11,800 --> 00:41:13,220
Karen doesn't have a copy of that.

546
00:41:13,480 --> 00:41:15,480
Page 9 of the policies.

547
00:41:17,600 --> 00:41:24,080
But the practical way it plays out Karen is you do have an annual work plan, it's in your

548
00:41:24,080 --> 00:41:29,140
packet. And it tells you what you're going to cover in each meeting and there's a column

549
00:41:29,140 --> 00:41:37,180
for monitoring. So let's say she has to bring it back next month. Next month you have 2.1

550
00:41:37,180 --> 00:41:45,000
on here, not this one, not 2.5. But Charlene or the clerk would write in at 2.5 as well.

551
00:41:45,000 --> 00:41:50,280
So what you would modify. So this is where you're tracking your changes to your agenda. Okay,

552
00:41:52,820 --> 00:41:55,060
so there's a practical way to make that happen

553
00:41:57,140 --> 00:41:59,520
Any other questions or non-compliance

554
00:42:04,890 --> 00:42:05,410
So

555
00:42:07,050 --> 00:42:15,430
Forget did you ask the question is the evidence adequate okay? So to show you back to the first question that I see we get right. Okay

556
00:42:15,430 --> 00:42:17,130
This is what I've got

557
00:42:17,130 --> 00:42:19,910
Do you agree this is a reasonable interpretation?

558
00:42:19,910 --> 00:42:27,290
Good. Nice job, Charlie. Yeah, got that. Okay, next one is do we agree? The evidence is adequate for compliance.

559
00:42:29,290 --> 00:42:34,430
Okay, and then the third one I think is, is there a motion solution? Do we have a motion to accept the report?

560
00:42:35,590 --> 00:42:39,370
So move. Second. Oh, we were doing it.

561
00:42:39,370 --> 00:42:40,470
We were redoing it.

562
00:42:42,110 --> 00:42:43,630
All in favor?

563
00:42:43,950 --> 00:42:44,470
All in favor?

564
00:42:44,790 --> 00:42:45,190
Aye.

565
00:42:45,190 --> 00:42:50,990
The port is accepted and you just did your next agenda item before I'm even done really

566
00:42:50,990 --> 00:42:58,310
Yeah, just freedom some time for you. It made sense to me that rather than just prepare you for the monitoring report

567
00:42:58,310 --> 00:43:01,690
Actually walk through it. It's a great question. It's great discussion

568
00:43:03,350 --> 00:43:06,390
And I agree I accept the report to

569
00:43:08,790 --> 00:43:10,850
Okay, so again

570
00:43:10,850 --> 00:43:19,750
If it comes up for discussion, and there is not agreement, a hundred percent, we're looking for a majority of people, yes.

571
00:43:20,310 --> 00:43:23,450
So it's possible we'd have to have whatever.

572
00:43:24,190 --> 00:43:26,310
Yes, or not.

573
00:43:26,450 --> 00:43:27,830
Whatever you call anything.

574
00:43:28,470 --> 00:43:34,110
Yes, it's important because I have worked with boards who maybe went around and said,

575
00:43:34,230 --> 00:43:36,430
yes, they agree the interpretation is reasonable.

576
00:43:36,430 --> 00:43:40,810
So, yes, they agree the evidence is adequate to show compliance.

577
00:43:41,370 --> 00:43:42,470
No, they don't accept the report.

578
00:43:45,330 --> 00:43:47,970
You know, it's fine.

579
00:43:48,710 --> 00:43:52,790
I mean, those are the two things that you rate at the report on.

580
00:43:52,930 --> 00:43:57,410
And at the same time, you're evaluating your own language in the report.

581
00:43:57,570 --> 00:43:59,610
Is this really what I wanted it to say?

582
00:44:00,670 --> 00:44:05,730
But I think it's good in that we have good conversation because we are going to have this ahead of time.

583
00:44:05,730 --> 00:44:08,750
So, Paul, no, that we're going to talk about this before the meeting.

584
00:44:09,230 --> 00:44:11,190
And by putting the questions right on the agenda,

585
00:44:11,750 --> 00:44:14,450
that's a reminder in your face again. How am I evaluating this report?

586
00:44:16,290 --> 00:44:21,430
Sorry, I think that this brings us to a little bit broader question.

587
00:44:21,790 --> 00:44:23,990
Not question, but statement, I think that's important for us.

588
00:44:24,250 --> 00:44:28,530
Although, understand if you move into policy governance, that's not just the monetary report,

589
00:44:28,730 --> 00:44:34,130
but there's going to be a number of things in the packet going forward that we really do have to

590
00:44:34,130 --> 00:44:39,630
to had a time. I'm terrible at it, and I'm shardly and I spoke earlier, and I was like,

591
00:44:39,630 --> 00:44:44,790
I made sure I went in and did my job and read stuff because I don't always, I'll admit,

592
00:44:44,990 --> 00:44:49,450
right, I don't. And that's going to be really, really, really hard to be laughing and glad.

593
00:44:50,390 --> 00:44:56,710
So, you know, it'll be important for us to make sure we do our homework so that we,

594
00:44:56,950 --> 00:44:59,970
and we get more used to that going forward. Yeah, I also think

595
00:45:00,640 --> 00:45:07,720
As far as policy governance is concerned, for us to be efficient here at our meetings, we are sticking to the agenda.

596
00:45:09,500 --> 00:45:15,440
So, if the topic is not on the agenda, it's not for discussion, it's going to, you know, also we have for your help.

597
00:45:15,900 --> 00:45:20,160
We have got these questions to ask yourselves to make sure that we stay in.

598
00:45:21,080 --> 00:45:28,660
So if you're asking yourself these questions and you're finding out that the question you're going to ask is

599
00:45:28,660 --> 00:45:34,660
retained to operations, then we know that that's not a question that we're going to entertain.

600
00:45:35,260 --> 00:45:40,220
And if I can support that for a second, the reason you want to do that, it's not about getting out early.

601
00:45:40,340 --> 00:45:41,400
That's not what it's about.

602
00:45:41,760 --> 00:45:48,720
It's about that the board is doing the work at the level of governance such as the big picture stuff.

603
00:45:48,720 --> 00:45:53,980
Do you hear about Act 173? By the way, okay, there's big picture stuff that you have to talk about.

604
00:45:54,160 --> 00:46:02,680
So you don't want to get bogged down in what you hired somebody to do, but sometimes you're asked to approve things because the state wants you to.

605
00:46:02,940 --> 00:46:12,740
So that's why that's the point about efficiency so that you can really talk about how your students are doing and what's affecting the district regionally or statewide or anything.

606
00:46:12,740 --> 00:46:13,540
Sorry, Karen.

607
00:46:14,020 --> 00:46:18,380
Well, I mean, I've said before that I totally disagree with this policy governance.

608
00:46:18,600 --> 00:46:22,060
I feel like the Board is being restricted, being limited.

609
00:46:23,900 --> 00:46:28,760
If I have an issue that comes up, I can't, I bring it up under old business or new business,

610
00:46:28,860 --> 00:46:32,780
depending on, I mean, those are things that are on the agenda that we're supposed to be

611
00:46:32,780 --> 00:46:34,380
able to bring up things.

612
00:46:34,400 --> 00:46:37,280
You don't have those items on this agenda anymore yet.

613
00:46:37,420 --> 00:46:42,060
New business is not something, old business and new business are not topics that are on

614
00:46:42,060 --> 00:46:48,260
And you can, you can bring things up by submitting them to your chair before hand.

615
00:46:48,920 --> 00:46:53,980
Well, I don't know if something is going to come up until I get my packet.

616
00:46:54,360 --> 00:46:54,960
I see.

617
00:46:54,960 --> 00:46:56,080
So raise questions.

618
00:46:56,200 --> 00:46:59,760
Email either Charlie or Pam about what's in your packet.

619
00:47:00,700 --> 00:47:06,560
If it is something that's totally new, like some community issue, the board is not.

620
00:47:06,700 --> 00:47:09,640
If you bring it up in the meeting, the board is not prepared to discuss it.

621
00:47:09,640 --> 00:47:15,600
the community is not prepared to have you discuss it, but you could say at the end of

622
00:47:15,600 --> 00:47:20,020
this meeting, I'd like us to talk about XYZ next meeting, and then according to your

623
00:47:20,020 --> 00:47:25,420
policy, Charlene, the superintendent and the clerk have to run it through the questions.

624
00:47:26,260 --> 00:47:28,860
I think it's a change at first.

625
00:47:29,320 --> 00:47:34,240
Well, as I said, I totally disagree with this, and I feel like the board is being really

626
00:47:34,240 --> 00:47:43,580
out of any direction that we had previously that we were doing the policies ourselves, having

627
00:47:43,580 --> 00:47:49,800
committees being, for example, now, which I was going up, which is not on the agenda, is

628
00:47:49,800 --> 00:47:56,160
the fact that we previously were assigned as a liaison with the different schools. Nothing

629
00:47:56,160 --> 00:48:01,500
has come out about that. I don't know if we don't do that anymore, or where we are with that.

630
00:48:01,500 --> 00:48:08,940
Can you email one out a while ago, giving out the liaisons to the schools, um, I can have

631
00:48:08,940 --> 00:48:09,960
Caleb recent that out.

632
00:48:13,020 --> 00:48:18,800
Okay. Okay. The new policies. Is it appropriate to post them on our website? Absolutely.

633
00:48:19,240 --> 00:48:31,160
So I don't think they're on there now. Yeah. The, um, the numbering go ahead. I just sent an email to get the

634
00:48:31,160 --> 00:48:37,700
of the re-numbering up the other policies, we waited until all the re-numbering is completed

635
00:48:37,700 --> 00:48:42,260
before we post goes, but the policy governance wants should be there, so we will get on

636
00:48:42,260 --> 00:48:43,700
that ASAP.

637
00:48:44,480 --> 00:48:44,560
Okay.

638
00:48:44,780 --> 00:48:45,260
Very good.

639
00:48:45,840 --> 00:48:49,980
It's a really good question, too, Kathy, because the second part of that question is should

640
00:48:49,980 --> 00:48:53,480
the monitoring reports be posted then, and they are public.

641
00:48:54,460 --> 00:48:54,700
Okay.

642
00:48:54,700 --> 00:48:57,600
So I also recommend that you have a section for your monitoring reports.

643
00:48:57,600 --> 00:49:02,200
What about our work plan? Is that on the website doing no reason why not?

644
00:49:02,200 --> 00:49:05,420
Yeah, I think it should be. I think it would be helpful for me.

645
00:49:06,080 --> 00:49:12,620
Yeah, because you might have a change in your things or added or then you could look at it any time.

646
00:49:12,720 --> 00:49:17,820
Or you might have a topic that is already on the agenda and you just need to know when is it on?

647
00:49:19,120 --> 00:49:20,420
I mean, that's your work plan.

648
00:49:20,900 --> 00:49:22,140
Yeah, that's guiding the work you're doing.

649
00:49:24,160 --> 00:49:26,300
As you are doing these policies,

650
00:49:26,980 --> 00:49:33,180
Each time you review a monitoring report, it's like a mini evaluation of the superintendant.

651
00:49:34,420 --> 00:49:35,940
They add up throughout the year.

652
00:49:36,460 --> 00:49:40,180
These are the expectations you laid out in writing for your superintendant,

653
00:49:40,540 --> 00:49:43,020
so therefore this is what you're evaluating her on.

654
00:49:43,220 --> 00:49:47,060
As opposed to after the years over, you tell her if she did a good job or not,

655
00:49:47,080 --> 00:49:49,080
but you didn't tell her how to do a good job.

656
00:49:50,340 --> 00:49:53,580
Under this model, you're telling her, front, what do you expect?

657
00:49:53,580 --> 00:49:58,800
And then you have her provide evidence and you accept it or not accept it or whatever you're going to do.

658
00:49:59,680 --> 00:50:05,700
I recommend creating a chart like what's up on the screen there that has the monitoring report,

659
00:50:06,500 --> 00:50:09,620
has the date whether or not it's in compliance and any notes about it.

660
00:50:09,740 --> 00:50:12,580
Like the third one down you can see that there's a partial compliance.

661
00:50:13,300 --> 00:50:19,760
And on the right-hand note it talks about non-compliance and then when it came into compliance or when it's scheduled to come back

662
00:50:19,760 --> 00:50:24,200
are back to Karen's question of who's monitoring it's another place where

663
00:50:24,200 --> 00:50:27,260
when's it scheduled to come back. So it's kind of just taking her

664
00:50:27,260 --> 00:50:30,180
to the monitor but which is why the work that

665
00:50:30,180 --> 00:50:32,240
and in second you do is so important. Yes.

666
00:50:32,420 --> 00:50:36,440
Got all that down for the whole entire year. Yes. And so we're extracting that monitoring

667
00:50:36,440 --> 00:50:39,420
piece out and you're saying putting it on a separate kind of

668
00:50:39,420 --> 00:50:42,140
in watching that. Then you have a one-page

669
00:50:42,840 --> 00:50:48,060
running document and it also helps you know if you did it by year for example you'd know

670
00:50:48,060 --> 00:50:50,700
how long ago you might have monitored before

671
00:50:50,700 --> 00:50:52,340
if you get lacks about monitoring.

672
00:50:53,700 --> 00:50:57,440
So I started to, I set this up as a structure.

673
00:50:57,560 --> 00:50:58,340
Where does it live?

674
00:50:58,820 --> 00:51:00,080
It can live on the web, too.

675
00:51:00,300 --> 00:51:02,480
If you had a monitoring report section,

676
00:51:03,210 --> 00:51:07,180
then it could be right there, or on your board website,

677
00:51:07,380 --> 00:51:10,060
you might post your annual work plan

678
00:51:10,060 --> 00:51:13,100
and underneath it, your annual performance review,

679
00:51:13,420 --> 00:51:15,040
or call it whatever you'd like monitoring,

680
00:51:15,040 --> 00:51:21,560
Superintendent monitoring reports, some boards, I'm going to include Bianca in this conversation.

681
00:51:22,340 --> 00:51:26,160
Some boards put the monitoring report directly under the policy.

682
00:51:26,940 --> 00:51:32,140
So you have a policy and then a simple latest monitoring report or even two or three, you know,

683
00:51:33,320 --> 00:51:36,960
other boards have a separate link to the monitoring reports.

684
00:51:36,960 --> 00:51:39,900
You can do it either way you want. That's a matter of preference.

685
00:51:40,580 --> 00:51:49,200
But all of this should be public because your community should know what you're expecting of your superintendent and see how she's doing too and it's not

686
00:51:50,940 --> 00:51:53,020
It doesn't need to be the confidential

687
00:51:53,020 --> 00:51:58,460
We've done this survey in 50% of the people so they like that she wears green on Tuesday

688
00:51:59,420 --> 00:52:04,600
But 25% don't like that she wears green on Tuesdays. I mean, it's not that kind of a

689
00:52:04,600 --> 00:52:07,620
Sorry to be a little sarcastic there, but

690
00:52:07,620 --> 00:52:15,380
I think it's probably better on the web to have the policies in one place and the monitoring

691
00:52:15,380 --> 00:52:20,840
ports and other way. Maybe preceded by the policy, but it was written in the report

692
00:52:20,840 --> 00:52:21,540
so that I could tell.

693
00:52:21,740 --> 00:52:26,380
Somebody who's not familiar with the whole thing could misread the monitoring reports

694
00:52:26,380 --> 00:52:27,620
to somehow being policy.

695
00:52:31,600 --> 00:52:44,200
Okay, and then at the end of the year, this is what you're going to use to finalize your evaluation. Can I talk about that just for a second?

696
00:52:45,180 --> 00:52:54,300
Because the new district quality standards would accept just this as an evaluation, but if you want to go up a little level two, excellent.

697
00:52:54,300 --> 00:53:02,160
As a board, then they recommend that you actually identify three mutually agreeable goals.

698
00:53:02,280 --> 00:53:03,920
I don't know if the number three is in there.

699
00:53:04,480 --> 00:53:08,140
They recommend that you identify mutually agreeable goals with the superintendent,

700
00:53:08,700 --> 00:53:10,000
and so you'd also have to build that.

701
00:53:10,180 --> 00:53:10,900
We didn't do that.

702
00:53:11,480 --> 00:53:13,460
So you're going to practice this.

703
00:53:13,900 --> 00:53:18,180
So this plus those goals will constitute your evaluation.

704
00:53:18,180 --> 00:53:27,240
And did we decide on if there is an update or a shift on the work plan, who was monitoring the work plan or updating it?

705
00:53:27,400 --> 00:53:37,080
So I went through working with Jean and Summer and added any of the substance to the change any of the substance to what I added the policies.

706
00:53:37,760 --> 00:53:43,360
Next to it, to everything is referencing and I sent it to Jen and Stephanie.

707
00:53:43,960 --> 00:53:49,360
And then I was going to put it on the agenda for our next meeting for you to we approve it.

708
00:53:50,260 --> 00:53:55,560
Okay, what I'm wondering though, is that a board maintained work plan or a school?

709
00:53:55,780 --> 00:53:59,620
It's kind of your board administrative support maintained work plan.

710
00:54:00,220 --> 00:54:07,280
So how do things, I mean, how do things get on your agenda is already now that you want to bring up next month?

711
00:54:07,280 --> 00:54:13,700
You know, it's a combination of your board secretary and probably you're in an assistance.

712
00:54:14,520 --> 00:54:19,660
Reading those notes and catching it, Pam writing down a note, this needs to go on in

713
00:54:19,660 --> 00:54:20,140
September.

714
00:54:20,900 --> 00:54:27,720
You writing down a note, anyway, most often it comes back to the board admin assistant who

715
00:54:27,720 --> 00:54:31,480
prepares who does the physical preparation of the packet.

716
00:54:33,000 --> 00:54:36,780
You know, if you carry this with you, the work plan to every meeting and you just made

717
00:54:36,780 --> 00:54:43,500
know we're going to add that policy here, then Pam carries it back to the

718
00:54:43,500 --> 00:54:47,260
assistant who prepares the packet and that's kind of how you do it.

719
00:54:47,260 --> 00:54:50,240
I'm sure we need to delegate somebody in this group.

720
00:54:50,340 --> 00:54:55,300
Really, and then when you're building the agenda, go ahead, Pam.

721
00:54:55,620 --> 00:54:59,920
When the board makes a little change to the work plan and says, okay, I want to do it.

722
00:54:59,920 --> 00:55:03,200
Does the board have to then re-vote on the work plan?

723
00:55:03,200 --> 00:55:10,320
I don't think it's a revode if it's by consensus, so I mean if everyone says yes that's coming back.

724
00:55:10,580 --> 00:55:13,280
I don't think you have to take action on that.

725
00:55:13,640 --> 00:55:14,240
Okay, great.

726
00:55:14,500 --> 00:55:22,720
And ultimately the chair, you authorize the chair to ultimately make the decisions around the agenda anyway.

727
00:55:24,420 --> 00:55:26,460
I think maybe we discussed this back.

728
00:55:26,700 --> 00:55:28,560
We were adopted adopting the policies.

729
00:55:28,560 --> 00:55:38,420
if you look under policy 4.3.1, it says the annual work plan will be presented at the

730
00:55:38,420 --> 00:55:42,200
medium of the board prior to the start of the new school year. I think we weren't quite sure

731
00:55:42,200 --> 00:55:47,000
whether that was the right time but we weren't we didn't we couldn't think of a better time.

732
00:55:47,240 --> 00:55:52,220
So we'd like to know you. Yeah, and the future would probably be your your August meeting.

733
00:55:52,220 --> 00:55:54,580
And so you do have in your pocket.

734
00:55:54,660 --> 00:55:56,520
I did put it in your pocket.

735
00:55:59,880 --> 00:56:01,120
So was that a question?

736
00:56:01,480 --> 00:56:01,560
Yeah.

737
00:56:01,560 --> 00:56:02,320
We'll just comment.

738
00:56:05,400 --> 00:56:09,200
Well, we have time to talk about self evaluation.

739
00:56:09,760 --> 00:56:09,840
Yeah.

740
00:56:10,380 --> 00:56:11,360
I'm so excited about that.

741
00:56:11,560 --> 00:56:11,840
I'm so excited about that.

742
00:56:13,240 --> 00:56:14,640
So let's go into self evaluation.

743
00:56:17,100 --> 00:56:18,220
Also in your pocket,

744
00:56:18,820 --> 00:56:23,300
you have a one page document that says

745
00:56:23,300 --> 00:56:24,860
EG boards self evaluation.

746
00:56:25,680 --> 00:56:30,600
It says PG board because it's one that policy governance boards use.

747
00:56:31,320 --> 00:56:37,360
District quality standards, by the way, now also requires the boards monitor themselves.

748
00:56:37,820 --> 00:56:42,820
And this is filling this out will be your evidence that you have done it.

749
00:56:43,200 --> 00:56:48,140
So, courts that don't have a formal process like this will find it more difficult to do.

750
00:56:48,580 --> 00:56:49,940
But you're ahead of the game.

751
00:56:51,640 --> 00:57:00,260
So I created this document and these are my recommended questions on where you begin, but they might not work for you.

752
00:57:00,840 --> 00:57:04,700
Or over time as you evolve and get better at this, they might not work for you.

753
00:57:05,020 --> 00:57:08,880
But as you're just starting off, these are the questions I recommend it.

754
00:57:08,980 --> 00:57:10,980
We're all board members prepared and participating.

755
00:57:12,080 --> 00:57:17,460
Did the board follow the board agenda and remain in the role of governance instead of operations?

756
00:57:18,300 --> 00:57:23,800
did the board refer to any policies tonight. Herp has at least twice. Did the board

757
00:57:23,800 --> 00:57:29,520
focus its work toward the future of the district and achieving its sins? Did the board

758
00:57:29,520 --> 00:57:34,960
identify any opportunities to link to its owners? And did any future training topics

759
00:57:34,960 --> 00:57:41,840
come up as a need or desire of the board? Now, if the answer to four or five or six is

760
00:57:41,840 --> 00:57:43,440
No, that's not wrong.

761
00:57:44,220 --> 00:57:48,620
I mean, maybe your meeting agenda wasn't conducive.

762
00:57:49,080 --> 00:57:53,300
You just met to approve a bid, and it was a special meeting,

763
00:57:53,360 --> 00:57:54,680
and that was the only agenda item.

764
00:57:54,940 --> 00:57:57,020
You're maybe didn't need to do these.

765
00:57:57,040 --> 00:57:57,760
And that's OK.

766
00:57:58,460 --> 00:58:01,820
But it makes you think about, particularly the first three,

767
00:58:02,420 --> 00:58:03,660
did we follow the agenda?

768
00:58:04,040 --> 00:58:05,620
Did we remain in the role of governance?

769
00:58:07,080 --> 00:58:10,400
And kind of did we actually use our policies

770
00:58:10,400 --> 00:58:13,420
if we got stuck and weren't sure what to do.

771
00:58:14,520 --> 00:58:25,680
You can, and the way you would do this is I would either, I would, Charlene could designate

772
00:58:25,680 --> 00:58:30,700
somebody to kind of pay attention during the meeting to this, can be the same person all

773
00:58:30,700 --> 00:58:33,700
the time, or you could rotate the responsibility.

774
00:58:34,660 --> 00:58:39,440
And then at the end of the meeting, that person kind of walks through the questions, everyone

775
00:58:39,440 --> 00:58:42,160
gives input, but that person was really paying attention.

776
00:58:43,360 --> 00:58:44,900
Did we officially put her in that role?

777
00:58:44,900 --> 00:58:45,700
I think we did.

778
00:58:46,500 --> 00:58:48,080
I think we did.

779
00:58:48,080 --> 00:58:48,360
I think we did.

780
00:58:48,360 --> 00:58:49,140
You were seconded.

781
00:58:50,880 --> 00:58:51,180
Karen.

782
00:58:51,840 --> 00:58:53,980
I just have a question on number one.

783
00:58:54,000 --> 00:58:54,220
Yeah.

784
00:58:54,380 --> 00:59:00,300
It feels to me that that is a board member for taking another board member.

785
00:59:00,460 --> 00:59:01,720
And I don't think it's appropriate.

786
00:59:02,320 --> 00:59:03,240
I mean, we're all elected.

787
00:59:03,560 --> 00:59:06,980
Some people don't necessarily vocalize everything.

788
00:59:06,980 --> 00:59:13,980
It doesn't mean they're not paying attention, they're not participating in their own way, but not everybody likes to speak publicly.

789
00:59:15,080 --> 00:59:26,120
So I just find that offensive and could see where that could lead to more animosity between board members because I'm monitoring what Kathy is doing.

790
00:59:26,840 --> 00:59:28,740
Oh, I don't think Kathy was prepared tonight.

791
00:59:29,020 --> 00:59:31,020
I mean, that to me is just not appropriate.

792
00:59:31,620 --> 00:59:32,160
Any thoughts?

793
00:59:32,160 --> 00:59:35,380
What about engaged instead of participating?

794
00:59:35,840 --> 00:59:37,100
I think Karen's got a point.

795
00:59:37,400 --> 00:59:37,500
Yeah.

796
00:59:39,220 --> 00:59:40,860
I like engaged better, I mean.

797
00:59:40,980 --> 00:59:41,540
Versus.

798
00:59:41,580 --> 00:59:42,560
This is your document.

799
00:59:43,180 --> 00:59:43,360
So, yeah.

800
00:59:43,540 --> 00:59:46,940
We're board members prepared and engaged in the meeting.

801
00:59:47,320 --> 00:59:47,980
We're just engaged.

802
00:59:48,920 --> 00:59:53,020
And once in a while life happens, you might come not prepared.

803
00:59:53,420 --> 00:59:57,940
But you're still engaged, you know, but if you have a board member who never comes prepared,

804
00:59:58,280 --> 00:59:59,060
that becomes obvious.

805
00:59:59,520 --> 00:59:59,680
Right.

806
00:59:59,680 --> 00:59:59,980
Thank you.

807
01:00:00,000 --> 01:00:13,160
I think what this is also trying to achieve is we have this information in the packet and if you come to the board trying and we have lengthy discussions about stuff that you've already been kind of provided, we're trying to avoid that.

808
01:00:13,820 --> 01:00:16,340
That's I think the crux of what that is trying to do.

809
01:00:16,560 --> 01:00:25,180
But what is it that bothers people about discussion at the board meeting? I mean, we only made once a month. We don't have any committee meetings.

810
01:00:25,180 --> 01:00:28,460
What is the problem with having discussions?

811
01:00:28,940 --> 01:00:30,780
I mean, I might, I read through the packet,

812
01:00:31,320 --> 01:00:35,320
but I might not understand clearly what other people think

813
01:00:35,320 --> 01:00:39,820
I'd like to maybe hear what other people feel about a policy

814
01:00:39,820 --> 01:00:45,440
or what they're understanding is or actions that we hear about.

815
01:00:46,280 --> 01:00:50,540
I just, to answer that, I'm thinking, and her, go ahead.

816
01:00:50,580 --> 01:00:51,320
Do you want to go first?

817
01:00:51,320 --> 01:00:57,020
I'm thinking that because in the future, the agendas are going to be packed with things

818
01:00:57,020 --> 01:01:01,300
that we need to talk about, at the meeting, that we're hoping that some of the things

819
01:01:01,300 --> 01:01:04,740
that we don't need to discuss are going to be in the pack that you've read at home.

820
01:01:05,380 --> 01:01:08,520
So then when you come here, we're prepared to talk about the stuff that's on the agendas

821
01:01:08,520 --> 01:01:14,820
to get that business done, because if we are talking about things that are just in the packet,

822
01:01:15,040 --> 01:01:19,500
you know what I'm saying, it would take away from the time that we have to talk about the items

823
01:01:19,500 --> 01:01:23,580
are actually on the agenda that should be more if there's going to be that much on the agenda

824
01:01:23,580 --> 01:01:30,380
than maybe we should go to two meetings a month. I mean, I don't know of an agenda where

825
01:01:30,380 --> 01:01:35,380
we've had where there was too much on there to discuss anything.

826
01:01:36,040 --> 01:01:39,460
What things, yeah, the type of things that are on the agenda are going to be different than

827
01:01:39,460 --> 01:01:44,360
what they were in the past. So we are going to bring up topics like what's in legislature

828
01:01:45,020 --> 01:01:49,480
and discussions about that could take up some time to discuss those things because we want

829
01:01:49,480 --> 01:01:56,380
And here, what you're thinking about those things, if we have things that are simply in the

830
01:01:56,380 --> 01:01:59,780
packet that you can read, that kind of takes away that time.

831
01:01:59,900 --> 01:02:04,040
So we have more time to talk about legislative things, possibly that are coming up.

832
01:02:04,500 --> 01:02:04,580
Herb?

833
01:02:04,820 --> 01:02:06,860
I don't know whether this is what Karen's talking about.

834
01:02:06,920 --> 01:02:12,000
But let's say the packet describes renovating the immediate school kitchen and says there's

835
01:02:12,000 --> 01:02:13,400
going to be four sinks.

836
01:02:15,260 --> 01:02:18,360
I would hate to have a spend much time discussing it, whether four is the right number

837
01:02:18,360 --> 01:02:24,220
of sinks when another item on the agenda is what are the pros and cons of merging with

838
01:02:24,220 --> 01:02:25,160
neighboring districts?

839
01:02:26,380 --> 01:02:32,080
Well, I think you have a good point there, but in committee meetings, we would have had the

840
01:02:32,080 --> 01:02:37,620
opportunity in a building meeting to discuss whether four sinks are necessary and, you know,

841
01:02:37,660 --> 01:02:39,980
where is the money coming from all of those things?

842
01:02:40,100 --> 01:02:43,800
I mean, you can just move on.

843
01:02:45,400 --> 01:02:52,720
I was going to say I think one of the big differences is that I look at the superintendent report and that

844
01:02:52,720 --> 01:02:55,140
What I did today was read it

845
01:02:56,760 --> 01:02:58,860
Like a good kid and then

846
01:03:00,600 --> 01:03:06,080
And it didn't have any questions, but maybe you'd done would have a question about or you know, are you a care and are

847
01:03:06,080 --> 01:03:11,700
Brandy has a question about the superintendent's report. It's not Pam giving us the report here orally

848
01:03:11,700 --> 01:03:13,680
It's that we've read it and we're like, oh

849
01:03:13,680 --> 01:03:20,440
No, I don't remember what I read. We can't give a good example, but I might have a question about something. You know, I mean, so like I think that's the difference, right?

850
01:03:20,640 --> 01:03:31,200
Is that we're just we can still talk about that. So the members like the public aren't going to be hearing pams report. No. Well, it's in the minutes. So they can they can read it.

851
01:03:32,320 --> 01:03:34,570
Right, but they're not going to hear about it at the board meeting.

852
01:03:35,580 --> 01:03:37,920
Right, because this board is for our

853
01:03:37,920 --> 01:03:39,720
for us to get our work done.

854
01:03:39,960 --> 01:03:42,100
This board meeting is for us as board members.

855
01:03:43,560 --> 01:03:47,380
Would, wouldn't, when Pam's report also be publicly available ahead of the meeting?

856
01:03:47,680 --> 01:03:49,220
Well, it's in the packet, too, right?

857
01:03:49,220 --> 01:03:50,180
Was that in the board packet?

858
01:03:51,840 --> 01:03:52,040
Cassie.

859
01:03:52,160 --> 01:03:58,040
I think a good example would be, say, there's information about legislation that's either gone through

860
01:03:58,040 --> 01:04:01,600
or is coming up and then we come in and discuss it, so everyone knows what it is.

861
01:04:01,640 --> 01:04:03,260
And who is going to be reporting on that?

862
01:04:03,480 --> 01:04:07,660
Well, it would be in the packet if it's for discussion, it would be in the packet.

863
01:04:07,660 --> 01:04:12,400
So we'd be familiar with where that legislation was when we come into the meeting.

864
01:04:12,600 --> 01:04:16,120
But who's doing time is preparing her monitoring the legislation?

865
01:04:16,860 --> 01:04:17,540
Pam, usually it's me.

866
01:04:19,240 --> 01:04:22,140
It might be that there's something in her superintendents report.

867
01:04:22,440 --> 01:04:26,940
Legislation is a good example that she does want to verbally speak to at that part of the agenda.

868
01:04:27,200 --> 01:04:29,140
But she's not going to read the whole report there.

869
01:04:29,560 --> 01:04:33,520
You know, the date of school's opening or the date of open houses, it's written.

870
01:04:33,620 --> 01:04:34,680
She doesn't need to.

871
01:04:34,680 --> 01:04:44,740
So it's really about discussion is limited towards governance-based, future-focused needs of the board, and not what's already passed.

872
01:04:45,080 --> 01:04:49,620
But I think this isn't a foreseen, so we're not going to spend time on foreseen.

873
01:04:49,840 --> 01:04:50,940
That's really operations.

874
01:04:51,300 --> 01:04:59,660
But I think that the board can't forget the fact that we're elected by the public and the public does have a right to know what's going on.

875
01:04:59,660 --> 01:05:07,200
should be able to listen to the school board and know from there what's going on.

876
01:05:07,420 --> 01:05:12,880
I mean, lots of times Pam will tell us we don't know necessarily know there's an open

877
01:05:12,880 --> 01:05:18,820
house here or there's this going on and we want some of us want to be actively involved

878
01:05:18,820 --> 01:05:23,440
with the schools and go to these things but if we don't know about them and have the time

879
01:05:23,440 --> 01:05:28,400
in the public I mean they can't rely on the kids bringing home information but you will

880
01:05:28,400 --> 01:05:30,220
about it because you'll put it in a report.

881
01:05:30,980 --> 01:05:32,460
So if you read what about the public.

882
01:05:32,540 --> 01:05:33,620
Same thing.

883
01:05:33,980 --> 01:05:36,440
Yeah, they can read the report, but usually it's the schools

884
01:05:36,440 --> 01:05:38,000
that lay that out in the public.

885
01:05:38,420 --> 01:05:41,140
But if there is something that goes beyond parents

886
01:05:41,140 --> 01:05:42,640
that you really want people to attend,

887
01:05:42,740 --> 01:05:46,380
that might be something that rises to Pam saying it.

888
01:05:46,600 --> 01:05:49,240
I mean, that's just something you're going to work out over time.

889
01:05:50,160 --> 01:05:52,860
What's high-level information that you really want public?

890
01:05:53,420 --> 01:05:56,400
Have you appointed your representative to act 173

891
01:05:56,400 --> 01:05:57,220
to the merger committee?

892
01:05:57,600 --> 01:05:57,820
OK.

893
01:05:57,820 --> 01:06:09,120
So, when you do that, for example, you're going to really want to spend some time discussing the boundaries that that person has to live in.

894
01:06:09,140 --> 01:06:14,500
What are the values that Rutland City Public Schools wants that representative to bring to that committee?

895
01:06:14,640 --> 01:06:19,200
What are your bright lines that that representative cannot cross for you?

896
01:06:19,320 --> 01:06:21,920
Equitable access, for example, rigorous academics.

897
01:06:22,540 --> 01:06:28,760
whatever it is, I can give you a sample charge language if you want to play with it, but you

898
01:06:28,760 --> 01:06:33,560
might want to spend, that's going to be discussion. And your community should be hearing that

899
01:06:33,560 --> 01:06:39,080
discussion. What do you feel is really important as you enter these merger discussions that

900
01:06:39,080 --> 01:06:46,020
you're newly appointed representative is representing you on. And how often you're going to hear

901
01:06:46,020 --> 01:06:56,260
from that person and those conversations you need to be having versus spending time on things

902
01:06:56,260 --> 01:06:59,580
that are kind of a done deal and not really the boards to do.

903
01:07:01,660 --> 01:07:02,660
Does that make sense to you guys?

904
01:07:07,420 --> 01:07:08,300
Thank you so much.

905
01:07:08,840 --> 01:07:11,120
Thank you so much.

906
01:07:11,120 --> 01:07:13,000
Or what I just do.

907
01:07:13,020 --> 01:07:13,900
Okay, you were volunteer.

908
01:07:13,940 --> 01:07:15,100
Thank you so much.

909
01:07:16,260 --> 01:07:18,860
For helping us with this monitoring.

910
01:07:19,660 --> 01:07:20,440
I self evaluation.

911
01:07:23,860 --> 01:07:27,380
So again, the questions here are also to help us.

912
01:07:27,960 --> 01:07:29,460
Stay, you know.

913
01:07:30,000 --> 01:07:46,800
In our lane with policy governance. And those questions there will help you answer number 2. Yes, yes, yes, yes. I think number 2 is the one where we struggle. Sure with. So I think making sure that we kind of follow that.

914
01:07:46,840 --> 01:07:55,100
And I know that I know that Karen wasn't present for much of the writing of the policies, but give it a little bit of time. See if it becomes effective for you, right?

915
01:07:55,260 --> 01:07:58,300
It isn't making sense at the moment, but I think it will over time.

916
01:07:58,300 --> 01:08:05,440
I mean, under evidence noted, did you have in mind something more than just a yes or a no there?

917
01:08:06,760 --> 01:08:14,000
Yeah, probably like identify ways the board remained at the governance level or identify times they moved into operations.

918
01:08:14,400 --> 01:08:22,200
Just some general short notes, this is a document that can be larger or smaller, you know, doesn't have to be this one page grid.

919
01:08:22,420 --> 01:08:23,940
Yeah, I'm trying to reduce my workload.

920
01:08:24,340 --> 01:08:24,440
Yeah.

921
01:08:26,480 --> 01:08:30,400
There are no bullets, it's really just a discussion with the meeting.

922
01:08:31,060 --> 01:08:36,040
You can't be to just yes or no, I know that it's not like you're green, even getting

923
01:08:36,040 --> 01:08:41,240
the entire board just to fill this out with something considered effort and the more people

924
01:08:41,240 --> 01:08:44,200
have to write the more likely they are not to fill it up.

925
01:08:44,340 --> 01:08:46,900
No, I recommend that you don't have everyone fill it out.

926
01:08:47,220 --> 01:08:50,880
Just take five minutes at the end of the meeting, Herb, you walk through these questions,

927
01:08:51,480 --> 01:08:52,200
quick discussion.

928
01:08:52,200 --> 01:08:57,100
And does anyone concerned about board members being prepared and engaged?

929
01:08:57,180 --> 01:08:58,420
Is that an issue we had tonight?

930
01:08:58,800 --> 01:08:58,880
No.

931
01:08:59,240 --> 01:08:59,760
Okay, move on.

932
01:09:00,220 --> 01:09:04,240
Did the board follow the board agenda and remain in the role of governance rather than

933
01:09:04,240 --> 01:09:04,640
Operations?

934
01:09:04,820 --> 01:09:06,280
And that you'll have more discussion.

935
01:09:06,600 --> 01:09:10,040
I think that Hark's back to something hearing was talking about.

936
01:09:10,360 --> 01:09:10,980
We do it.

937
01:09:11,080 --> 01:09:20,900
We prepared to criticize our own performances of board, but I'm skeptical that we're going to have

938
01:09:20,900 --> 01:09:27,000
Open discussion of, for example, the very first question, I think this ought to be filled out privately.

939
01:09:30,640 --> 01:09:32,500
Or drop the question.

940
01:09:33,080 --> 01:09:36,920
Well, it's an important question, but I think we're going to get more honest.

941
01:09:36,920 --> 01:09:41,280
The answer is that people can them into one person anonymously, probably.

942
01:09:43,040 --> 01:09:47,380
It's fine, and I can make a consensus of what I'm hearing and say.

943
01:09:47,380 --> 01:09:51,440
It seems the board as a whole feels that you're not coming to

944
01:09:52,280 --> 01:10:00,920
the meetings prepared. Can we please prepared next meeting I'm not going right. It's not really intended to say

945
01:10:00,920 --> 01:10:03,520
Kathy clearly didn't read the

946
01:10:05,400 --> 01:10:08,440
Open house was so I know she did

947
01:10:09,960 --> 01:10:16,420
It's not intended to be it's a it's a it's a off-to-score that one somewhere in your sense. You know is Kathy I mean

948
01:10:16,420 --> 01:10:22,740
Charlotte, the only one speaking at the meeting, that's a problem. She thinks so too. That's why she signed this to her.

949
01:10:23,580 --> 01:10:29,440
You know, or people kind of engaged in the discussion like you are tonight. I mean tonight you get the thumbs up.

950
01:10:29,800 --> 01:10:31,380
People are engaged in this discussion.

951
01:10:33,000 --> 01:10:41,640
And just a reminder, your superintendent has a policy that you gave her that she must tell you, and this is where the student reps can too.

952
01:10:41,640 --> 01:10:46,700
She must tell you, um, if she notices that you have broken your own policy.

953
01:10:47,380 --> 01:10:49,720
And that's, you put on your policy 2.8.

954
01:10:50,220 --> 01:10:53,820
That we created a teller that she can tell us that we're not doing a great job.

955
01:10:55,820 --> 01:10:59,740
So I mean, as you're going through it, you might want to say, do you have any suggestions?

956
01:11:00,240 --> 01:11:00,600
Love that.

957
01:11:00,680 --> 01:11:02,660
Or do you have any observations for us?

958
01:11:02,920 --> 01:11:03,500
You're superintendent.

959
01:11:04,120 --> 01:11:07,260
And you are empowered to tell us.

960
01:11:07,920 --> 01:11:09,200
It we're not doing a good job.

961
01:11:09,200 --> 01:11:10,600
Holy of power and courage.

962
01:11:11,000 --> 01:11:15,780
Encourage and empowered, but you might want to read the policies first, so you know what I'm going to go.

963
01:11:16,320 --> 01:11:24,980
Mirror back and then Peter, so I know this is asking a lot, not not of us here.

964
01:11:25,140 --> 01:11:29,360
I think in people in general, like to self reflect.

965
01:11:29,540 --> 01:11:38,040
And maybe we, I know when I've gone out of bounds, generally, maybe not in the exact moment.

966
01:11:39,200 --> 01:11:47,360
You know, so I think it's a good exercise to like self-reflect and particularly on one and two, right?

967
01:11:47,820 --> 01:11:52,380
Obviously the rest of those are kind of what we did as a group a little more benign.

968
01:11:53,240 --> 01:11:57,120
But I think one and two are a little bit more self-reflected.

969
01:11:57,860 --> 01:12:02,680
And I'll use Christina as an example. You don't say a whole lot, but you are always engaged.

970
01:12:02,800 --> 01:12:05,980
So I think your point, you know, Karen is well taken, right?

971
01:12:05,980 --> 01:12:10,380
like, you know, when you do say something, we know it's, there's something big coming.

972
01:12:12,060 --> 01:12:18,940
It's just getting, and maybe it's like a card with just a smaller questions, you know,

973
01:12:19,020 --> 01:12:24,460
maybe you can start out simple with yes and nose, and people can just do that at your desk,

974
01:12:24,520 --> 01:12:31,280
you know, yes or no, and then give them to me, and I can make a consensus that if the meeting

975
01:12:31,280 --> 01:12:35,040
like horrible, I guess everybody's going to say nobody was prepared, and I can say, okay,

976
01:12:35,040 --> 01:12:41,940
next time, maybe we should try and, I don't know what I would say. But I guess we have to do this

977
01:12:41,940 --> 01:12:47,520
self-inannuation. So let's make a go of it as best we can. And you would just say, okay, let's,

978
01:12:47,520 --> 01:12:52,760
let's make a focus on being engaged. And it's really the big discussions that you're concerned

979
01:12:52,760 --> 01:12:58,080
about, you know? Yeah. Yeah. Yeah. Yeah. You want to hear more than the same two or three voices.

980
01:12:58,880 --> 01:12:59,360
Yes.

981
01:12:59,360 --> 01:12:59,480
Yeah.

982
01:13:00,440 --> 01:13:00,520
Yeah.

983
01:13:00,660 --> 01:13:01,560
You can't hear anything else.

984
01:13:02,460 --> 01:13:03,340
Just a comment.

985
01:13:04,060 --> 01:13:06,180
I know I'm not on the board, so I'm not.

986
01:13:07,200 --> 01:13:07,980
No more place.

987
01:13:09,880 --> 01:13:14,600
Since similar self-evaluations done in some of the other committees in the city, sometimes

988
01:13:14,600 --> 01:13:15,480
I do think it's rotated.

989
01:13:16,500 --> 01:13:20,560
So, you know, when meeting it's hurt, maybe next meeting it's it's Karen, and then we

990
01:13:20,560 --> 01:13:25,640
get a different perspective on it, and not all the responsibility of the finger pointing

991
01:13:25,640 --> 01:13:32,060
I don't know what kind of one board member, and it's just giving other people opportunity to weigh in, no.

992
01:13:33,200 --> 01:13:33,940
Just a suggestion.

993
01:13:34,200 --> 01:13:40,020
And can I ask the question, are you saying that, because there's two, I guess, methods of doing it.

994
01:13:40,020 --> 01:13:47,960
Either we all have our questions at our desks and we kind of fill out the card and put it here and I can kind of just review them quickly for self evaluation as a group.

995
01:13:48,440 --> 01:13:52,840
Or are you saying, one person to make the observation for the group and reports it?

996
01:13:52,840 --> 01:13:57,700
is it? I'm, then you rotate people who do that. Right. That's my question, I guess.

997
01:13:58,060 --> 01:14:03,280
So the way Debbie does it. And she was going to drop in tonight, but I don't know if she'll make it.

998
01:14:05,100 --> 01:14:10,360
She, at the start of her meeting, she did, she's no longer chair, but when she was chair at the start of her meeting,

999
01:14:10,400 --> 01:14:17,600
she would pick a board member to be the observer for the night. Okay. And that person

1000
01:14:17,600 --> 01:14:20,560
And then does do their own report out.

1001
01:14:22,040 --> 01:14:28,100
However, you also could have the no card at each place with people take their own and they

1002
01:14:28,100 --> 01:14:33,380
can add to that observation, and they're just keeping track along the way, not collating,

1003
01:14:33,500 --> 01:14:40,880
not collecting, but yeah, but I did notice that we drifted off into another different topic

1004
01:14:40,880 --> 01:14:41,380
tonight.

1005
01:14:42,260 --> 01:14:44,680
So, and maybe that person didn't notice and didn't comment.

1006
01:14:44,680 --> 01:14:50,900
Because we are going to discuss it as a group every meeting so I don't know how you guys feel would you

1007
01:14:50,900 --> 01:14:57,500
Preferred have your own card and answer a couple three questions or four questions and we talk about it as a group

1008
01:14:57,500 --> 01:14:59,350
Or would you prefer to have a rotating person?

1009
01:15:00,020 --> 01:15:08,540
Kind of make an observation, and they just kind of bring it up and we discuss it as a group still. Either way, we're still going to discuss it as a group. I'm not sure.

1010
01:15:08,960 --> 01:15:14,000
I prefer individual cards. I think I've already explained why.

1011
01:15:17,380 --> 01:15:23,840
Gotcha. Something anonymous, where it was like just a quick checklist, that way, you couldn't even tell handwriting or whatever and case.

1012
01:15:24,280 --> 01:15:25,800
I would do that, yeah.

1013
01:15:25,800 --> 01:15:33,040
anonymous is fine yeah. Try it one way see if it works if it starts taking too long

1014
01:15:33,040 --> 01:15:37,380
try it another way see if that works I mean it doesn't have to be these exact

1015
01:15:37,380 --> 01:15:40,380
questions too you might like I said you might change them over time it's really

1016
01:15:40,380 --> 01:15:44,780
just a self-reflection on how effective you're being. I don't know if it's something

1017
01:15:44,780 --> 01:15:48,260
that people even want to do by the type of thing where like it doesn't have to be

1018
01:15:48,260 --> 01:15:51,580
Google Docs because their program or like the questions are always there and I mean

1019
01:15:51,580 --> 01:15:57,420
I'm guessing we all have smart phones or like that we could just quickly and then no one

1020
01:15:57,420 --> 01:16:01,140
even has to worry about writing or handwriting and you can read it because it's

1021
01:16:02,120 --> 01:16:06,320
and but it would just be all there like it doesn't say who's connected to it you know like when

1022
01:16:06,320 --> 01:16:10,580
like parents have to fill out things and the person gets all the information like she

1023
01:16:10,580 --> 01:16:14,380
people can just yeah and then it would just be the band would be right no one has to like

1024
01:16:14,380 --> 01:16:18,940
collect it just take her phones it can be on the same Google doc and you just add each meeting on top of

1025
01:16:18,940 --> 01:16:24,720
is meeting just a little technical difficulty not though because we with our board

1026
01:16:24,720 --> 01:16:29,780
emails we can't access Google Docs we can't have a shared is that something like

1027
01:16:29,780 --> 01:16:38,320
Patricia code you can't because I think we can we I mean can we just

1028
01:16:38,320 --> 01:16:45,620
like Google or I don't think you can but that I don't think there's gotta be a way

1029
01:16:45,620 --> 01:16:46,180
around it.

1030
01:16:46,300 --> 01:16:46,900
Who's going to be another?

1031
01:16:47,500 --> 01:16:51,820
Are you thinking about, you would collect the information and then share it at the beginning

1032
01:16:51,820 --> 01:16:55,920
of the next meeting or you're just going to do it a quick thing and I was trying to think

1033
01:16:55,920 --> 01:17:01,680
about logistics of that too, like how am I going to collect it, kind of read 11 cards and

1034
01:17:01,680 --> 01:17:06,480
then kind of regurgitate it out and say, right, okay, it seems that we're going to consensus

1035
01:17:06,480 --> 01:17:08,400
that we've all participated in prepared.

1036
01:17:08,400 --> 01:17:20,360
It seems that we all felt that we all stayed in our policy governance, that's I'm thinking about that as we speak.

1037
01:17:21,320 --> 01:17:29,500
I like the idea of cards and just maybe put the questions on the desk so everybody knows and you just fill out your card.

1038
01:17:29,760 --> 01:17:32,500
I think it's going to be faster than anything else.

1039
01:17:34,480 --> 01:17:37,900
What do I do with these? Are they just for us? Are they public?

1040
01:17:37,900 --> 01:17:44,880
They really are just for you and and they will culminate and you're response in your district quality standards report annually

1041
01:17:45,540 --> 01:17:51,840
They will what in our culminate. Oh, I thought I didn't think you said that word and like I don't know that word, but culminate

1042
01:17:54,100 --> 01:17:55,500
culminate in our

1043
01:17:57,640 --> 01:18:02,540
District quality standards. Those are the things that we met with last year and we've been through

1044
01:18:03,520 --> 01:18:04,840
When does that do

1045
01:18:10,220 --> 01:18:16,320
When you did this before and people filled it out, was it collected and read out that night?

1046
01:18:16,940 --> 01:18:17,520
It wasn't.

1047
01:18:17,760 --> 01:18:22,680
I think Charlene's idea is the best way to do it.

1048
01:18:22,740 --> 01:18:31,760
The only problem we found at the iconic and green is that by the end of the meeting nobody wanted to stick around and analyze this.

1049
01:18:31,760 --> 01:18:40,580
And what we went to doing was the chair collected them, and then within a couple of days

1050
01:18:40,580 --> 01:18:43,800
sent out, if there were any problems, usually there weren't.

1051
01:18:43,900 --> 01:18:48,420
I mean, usually there was a bunch of yeses, unless it was a special meeting, and it just

1052
01:18:48,420 --> 01:18:53,140
says, you point out, a special meeting doesn't necessarily have discussions or opportunities

1053
01:18:53,140 --> 01:18:59,340
to link to the owners, and if we had the patients to stick around after the meeting, I think

1054
01:18:59,340 --> 01:19:08,020
make more sense. I feel like the spirit of maybe what was happening that night would be

1055
01:19:08,020 --> 01:19:13,380
better discussed if we could talk about it then. You're right. And I think you're right.

1056
01:19:13,760 --> 01:19:17,980
And the same people who are all involved would still be there to be part of the discussion

1057
01:19:17,980 --> 01:19:23,220
where's if it's the next meeting then there might be a different group of people there and you

1058
01:19:23,220 --> 01:19:27,780
kind of forget or not forget but the feelings the emotions are still not there and if it's something

1059
01:19:27,780 --> 01:19:29,200
He's strongly about it.

1060
01:19:29,240 --> 01:19:31,500
I'd like to discuss it at the time.

1061
01:19:31,740 --> 01:19:33,420
Debbie, we're on board self evaluation

1062
01:19:33,420 --> 01:19:36,460
and just the logistics of how it's actually done.

1063
01:19:37,520 --> 01:19:40,880
And if I don't know if you could speak to how,

1064
01:19:41,160 --> 01:19:43,340
I know how you have done it, but I don't know what you're doing now.

1065
01:19:43,920 --> 01:19:45,980
And like the question we have right now

1066
01:19:45,980 --> 01:19:47,500
is there seems to be a consensus

1067
01:19:47,500 --> 01:19:49,500
that people would like to fill out the questions

1068
01:19:50,020 --> 01:19:52,660
and turn it into Charlene and Charlene

1069
01:19:52,660 --> 01:19:57,120
could quickly summarize and report out

1070
01:19:57,120 --> 01:19:59,720
but we seem to have an issue with staying on the agenda,

1071
01:19:59,960 --> 01:20:01,080
but otherwise we're fine tonight.

1072
01:20:01,220 --> 01:20:03,780
I mean, that's, you know, you have some full of sentence.

1073
01:20:05,420 --> 01:20:08,300
Do you have any experience in the experiential?

1074
01:20:08,440 --> 01:20:11,020
So are we talking about doing a meeting, self-evilation?

1075
01:20:11,560 --> 01:20:13,220
So we're doing one in every meeting, right?

1076
01:20:13,480 --> 01:20:15,000
Yeah, and having that be on the agenda,

1077
01:20:15,280 --> 01:20:16,040
which is great.

1078
01:20:16,200 --> 01:20:16,860
It's what it's the end.

1079
01:20:19,820 --> 01:20:22,280
I think the way we're doing it now works really well,

1080
01:20:22,420 --> 01:20:24,420
but it doesn't mean you have to do it this way,

1081
01:20:24,580 --> 01:20:26,820
but the way we do it is, we just define,

1082
01:20:26,820 --> 01:20:29,060
Have you told them how we do it or not?

1083
01:20:29,340 --> 01:20:29,840
I think I did.

1084
01:20:29,840 --> 01:20:30,940
I don't want to repeat what I said.

1085
01:20:31,180 --> 01:20:33,140
But I'm not sure if you read it out that night.

1086
01:20:33,640 --> 01:20:36,360
Does the monitor that you assign it to?

1087
01:20:36,520 --> 01:20:36,820
Do they?

1088
01:20:36,820 --> 01:20:37,960
Are they the only ones?

1089
01:20:38,340 --> 01:20:39,500
Hey, so that's there.

1090
01:20:39,760 --> 01:20:42,320
We have like the official meeting of evaluator.

1091
01:20:42,540 --> 01:20:44,000
We'll take notes throughout the meeting.

1092
01:20:44,340 --> 01:20:45,580
And on each of those questions.

1093
01:20:46,040 --> 01:20:47,880
And then when we get to that agenda item,

1094
01:20:48,580 --> 01:20:50,140
he'll read what he wrote.

1095
01:20:50,680 --> 01:20:52,720
That will add things if you think of it.

1096
01:20:52,720 --> 01:20:54,020
If we think of them,

1097
01:20:54,020 --> 01:20:58,280
And then he submits it to the executive.

1098
01:20:58,600 --> 01:21:07,520
I think some of the conversation we had was having a board member, maybe, evaluating

1099
01:21:07,520 --> 01:21:10,960
another board member's performance or having hard feelings.

1100
01:21:11,340 --> 01:21:13,880
So we're trying to avoid that kind of scenario.

1101
01:21:14,000 --> 01:21:15,820
I don't know if it ever came up.

1102
01:21:16,260 --> 01:21:23,720
If it wasn't usually get personal, the questions are framed, did the board do this, did the board do that?

1103
01:21:23,720 --> 01:21:31,720
Oh, we say we're all board members so how about changing that part too did the board the board was the board is engaged in preparing

1104
01:21:35,760 --> 01:21:36,320
Can

1105
01:21:39,840 --> 01:21:43,880
you share it can you later share your form with us?

1106
01:21:43,920 --> 01:21:49,540
Yeah, thank you her form is a similar just saying her form is a similar conform but different questions

1107
01:21:49,540 --> 01:21:55,860
As they're starting out, I had different questions than what you're using right now. So yeah, she can share it

1108
01:21:55,860 --> 01:22:01,640
you might want to adapt it, but yeah. Interestingly, you do it on a on a Google

1109
01:22:01,640 --> 01:22:08,180
drive, right? Yeah. And it's not, it's not a decision that you're making. I don't

1110
01:22:08,180 --> 01:22:11,840
want to step on your tech directors' toes at all, but it's something to think about.

1111
01:22:11,980 --> 01:22:19,180
It's not, you're not taking action out of the public eye. So the experience I've

1112
01:22:19,180 --> 01:22:19,980
What is it?

1113
01:22:20,000 --> 01:22:27,760
If I'm sent something from school and I can access it and that is a decision by our

1114
01:22:27,760 --> 01:22:29,960
tech person that no one...

1115
01:22:30,000 --> 01:22:40,860
Who's outside anyone who's not an employee of the district can access the Google Drive. So we have, like, so there's the RCPS.org, we're a

1116
01:22:40,860 --> 01:22:45,760
Rutland City Public School. So we have our own domain. I see. So we don't have a can. You're domain. Have it

1117
01:22:45,760 --> 01:22:51,640
own Google Drive? You don't want to go down the path of, do we? Do we want to do that? Yeah, you don't want

1118
01:22:51,640 --> 01:22:57,580
to go down the path of having any discussion online that the public is not access, does not have access to. This

1119
01:22:57,580 --> 01:23:01,980
is just filling out a form and it's being reported publicly after. I don't know. I'm not

1120
01:23:01,980 --> 01:23:05,000
Patricia. I don't want to step on. You hired her for a reason.

1121
01:23:06,740 --> 01:23:11,500
Well, and also maybe we want to get a legal opinion. Yeah. Maybe we just want to use cards.

1122
01:23:11,960 --> 01:23:16,260
I'm not even. That's what I think. I mean, that seems to be easier.

1123
01:23:17,180 --> 01:23:20,060
I'm just trying to be tired. I was just trying to be tidy. That's all.

1124
01:23:20,260 --> 01:23:23,720
Because if you were right there, no would have to worry. It was just to make it easier.

1125
01:23:23,720 --> 01:23:25,320
And it's just for us anyway, right?

1126
01:23:25,380 --> 01:23:28,340
It's just so that we can continue to improve and make it.

1127
01:23:28,460 --> 01:23:30,020
Yeah, it was just to make me, and didn't

1128
01:23:30,020 --> 01:23:31,720
have to worry about people reading people's writing.

1129
01:23:32,020 --> 01:23:32,940
I'm not offended on.

1130
01:23:33,060 --> 01:23:36,080
We would just have to use our own personal emails,

1131
01:23:36,580 --> 01:23:40,320
or our own personal emails in order to get a shared Google

1132
01:23:40,320 --> 01:23:41,200
document going.

1133
01:23:41,200 --> 01:23:42,940
And I try to keep all my stuff.

1134
01:23:43,240 --> 01:23:45,300
Yeah, I do recommend that you keep it all.

1135
01:23:45,380 --> 01:23:46,920
So that's not a good choice.

1136
01:23:47,160 --> 01:23:47,880
Time check.

1137
01:23:48,680 --> 01:23:50,440
I did cut into your next agenda item.

1138
01:23:50,440 --> 01:23:52,660
So I'm claiming that I have until 7.45.

1139
01:23:52,660 --> 01:23:58,640
Okay, based on your original, because your monitoring policy is already taking care of.

1140
01:23:58,880 --> 01:24:02,500
But that means we have about 20 minutes max left.

1141
01:24:02,900 --> 01:24:06,000
And what I'd still like to get done is talk about student reps on the board.

1142
01:24:06,020 --> 01:24:06,220
Yeah.

1143
01:24:06,560 --> 01:24:10,920
And then maybe give you an example of doing a scenario or two.

1144
01:24:11,180 --> 01:24:11,220
Yeah.

1145
01:24:11,640 --> 01:24:12,240
Is that okay?

1146
01:24:12,940 --> 01:24:17,260
Do you feel solid enough for a place to start on your board-self evaluation?

1147
01:24:17,980 --> 01:24:18,500
Yes.

1148
01:24:18,580 --> 01:24:19,900
And modify it as you go.

1149
01:24:21,060 --> 01:24:21,360
Excellent.

1150
01:24:21,960 --> 01:24:29,000
everyone was engaged by the way I just went and put that up. Okay so I was asked a question

1151
01:24:29,000 --> 01:24:34,000
about student reps on the board and many school boards and Vermont have and are encouraged

1152
01:24:34,000 --> 01:24:38,280
to have student reps on the board but what is the role of the student rep and the question I

1153
01:24:38,280 --> 01:24:42,060
was asked is what is the role of a student rep on a policy governance court in particular.

1154
01:24:42,440 --> 01:24:50,120
Debbie and I do a monthly drop in meeting for policy governance boards virtually and this was

1155
01:24:50,120 --> 01:24:52,340
topic that came up last year.

1156
01:24:52,980 --> 01:24:55,740
So it's on several PG boards, mines.

1157
01:24:56,860 --> 01:24:58,700
So the statute does allow, for months

1158
01:24:58,700 --> 01:25:00,340
statute does allow for student reps.

1159
01:25:02,180 --> 01:25:04,180
They are not elected by owners, generally they

1160
01:25:04,180 --> 01:25:05,880
are appointed by you, the school board.

1161
01:25:05,960 --> 01:25:07,140
They don't go on the ballot.

1162
01:25:07,240 --> 01:25:09,780
They don't go through a public election.

1163
01:25:11,640 --> 01:25:15,500
They are encouraged to participate in discussion.

1164
01:25:16,540 --> 01:25:18,740
Voting, however, is an advisory vote.

1165
01:25:18,740 --> 01:25:21,280
And you decide if you went them to vote or not.

1166
01:25:21,980 --> 01:25:25,820
So, because they're not elected by voters,

1167
01:25:26,860 --> 01:25:30,080
their vote doesn't count the same way yours would,

1168
01:25:30,220 --> 01:25:30,840
because you're elected.

1169
01:25:31,560 --> 01:25:31,640
Karen?

1170
01:25:32,120 --> 01:25:36,060
I would just say I would welcome any student input

1171
01:25:36,060 --> 01:25:38,240
from either of you, you have anything.

1172
01:25:38,540 --> 01:25:43,240
But I do feel strongly that voting should not happen

1173
01:25:43,240 --> 01:25:44,760
since they are not elected.

1174
01:25:45,240 --> 01:25:46,180
Okay. Thank you.

1175
01:25:46,180 --> 01:25:50,520
So, it can, and that's up to your board, and I'm going to talk about policy.

1176
01:25:50,800 --> 01:25:56,680
So, what to do is I recommend that you actually add a policy to your policy governance

1177
01:25:56,680 --> 01:25:58,560
policies that clearly define.

1178
01:25:58,620 --> 01:26:01,780
Just like you define the role of the superintendent, you define the role of the board,

1179
01:26:01,920 --> 01:26:05,160
you define the role of the chair, define the role of the student rep.

1180
01:26:05,420 --> 01:26:12,420
So, I'm going to show you a couple of sample policies, this one's very tiny print, because

1181
01:26:12,420 --> 01:26:12,900
it's long.

1182
01:26:12,900 --> 01:26:16,780
But just what a couple of other school districts has done, have done.

1183
01:26:18,120 --> 01:26:20,840
In both cases, I'm using Wenuski and Mount Mansfield.

1184
01:26:21,640 --> 01:26:25,820
They added to their governance policies the four-pointed ones.

1185
01:26:26,680 --> 01:26:34,300
So, Wenuski put it, created a added a bullet under 4.1 called Student Representative on the board.

1186
01:26:35,200 --> 01:26:42,700
They start with saying that they will include direct representation from students by incorporating two students in the regularly scheduled board meetings.

1187
01:26:42,700 --> 01:26:47,940
within the what from at law allows and then they define student

1188
01:26:47,940 --> 01:26:52,220
representatives are selected on a yearly basis through a process approved by the

1189
01:26:52,220 --> 01:26:56,320
superintendent. Student reps shall agree to serve for two years. One

1190
01:26:56,320 --> 01:27:01,880
rep is in our 11th grade or below and the other rep is so what at least one

1191
01:27:01,880 --> 01:27:04,940
rep is in 11th grade of below and the reason they put that there is that there's

1192
01:27:04,940 --> 01:27:10,600
some continuity, some turnover. Student reps shall be trained. Student reps

1193
01:27:10,600 --> 01:27:15,540
have the opportunity in their case they chose and what Karen saying is she's not comfortable with it.

1194
01:27:15,640 --> 01:27:20,360
You don't have to be. But they said that student reps can cast an eyesary votes.

1195
01:27:20,780 --> 01:27:24,380
Student reps, they pay their students. I'm sorry to tell you guys this.

1196
01:27:25,080 --> 01:27:29,460
They add only what stipend they pay but anyway they pay their student reps a stipend. That's the only

1197
01:27:29,460 --> 01:27:32,540
district I know of it does that. They don't even pay us. I know right.

1198
01:27:33,360 --> 01:27:39,280
Exactly. I know how you do. Student reps shall be awarded academic credit in their case.

1199
01:27:39,280 --> 01:27:46,600
Students will be provided a mentor from a month or a board member so they know what's going on and the board establishes internal practices

1200
01:27:48,500 --> 01:27:52,540
So that's how they chose to write theirs a shorter one

1201
01:27:54,020 --> 01:27:57,040
Is Mount Mansfield. They just say that

1202
01:27:58,000 --> 01:28:01,260
This is a whole separate bullet. They created a whole separate

1203
01:28:01,820 --> 01:28:04,820
Policy for this student representation provides

1204
01:28:04,820 --> 01:28:07,620
provide district wide perspective to the larger board.

1205
01:28:07,920 --> 01:28:09,800
They attend and participate in all board meetings.

1206
01:28:10,520 --> 01:28:12,420
They can cast advisory votes again.

1207
01:28:12,700 --> 01:28:13,920
You could choose, oh, I'm just kidding.

1208
01:28:14,000 --> 01:28:15,560
I'm not saying you have to.

1209
01:28:15,980 --> 01:28:18,540
They represent student perspective to the board,

1210
01:28:19,020 --> 01:28:20,180
not just personal reactions.

1211
01:28:20,760 --> 01:28:22,680
And again, they ask for commitment of two years.

1212
01:28:23,340 --> 01:28:24,600
So if you just think through,

1213
01:28:24,880 --> 01:28:27,080
what would you like your student reps to do?

1214
01:28:27,360 --> 01:28:31,000
And just write it up and add it to your governance policies.

1215
01:28:32,400 --> 01:28:35,940
I just like to ask the students how they feel about it.

1216
01:28:39,620 --> 01:28:44,600
I think that we should be able to give input, but I'm fine not going and not having my

1217
01:28:44,600 --> 01:28:49,520
boat count because we weren't elected by the public instead of we were elected by the student

1218
01:28:49,520 --> 01:28:53,700
body, which is a very different demographic, who you get elected.

1219
01:28:54,900 --> 01:28:55,760
Thank you.

1220
01:29:00,560 --> 01:29:19,100
You know, I know that usually you give out your reports and maybe we're not doing that anymore either, but I would encourage you to speak up if you have something you feel strongly about or, you know, a problem or whatever that you feel should be brought to the board's attention.

1221
01:29:23,180 --> 01:29:29,260
I think we need to do a better job of making sure that we ask for your voice as a whole.

1222
01:29:29,460 --> 01:29:33,620
I think we've said that, I think, year after year after year, we've said that.

1223
01:29:33,800 --> 01:29:38,360
And yet we, I don't know, I don't think because you're so respectful and just said that there's so nice and quiet.

1224
01:29:40,080 --> 01:29:41,660
And that we don't often think of it.

1225
01:29:42,480 --> 01:29:46,400
And I think it's important that we work harder to make sure we hear your voice.

1226
01:29:46,400 --> 01:29:54,160
I know in other governing bodies that I've been involved in, with the, for example,

1227
01:29:54,960 --> 01:29:58,360
the National Collegiate Athletic Association, the NCAA, they've looked to their student

1228
01:29:58,360 --> 01:29:59,500
the advisory council.

1229
01:30:00,110 --> 01:30:13,490
With significant weight, right? You know, with the student athlete leaders to help them to help advise governance policies and how they might run their organization.

1230
01:30:13,690 --> 01:30:27,950
So I think, and it's, you know, I think, like you said, Karen, knowing what they say about this and then knowing what you say about other things is incredibly important. So that being said also, if you have other ideas.

1231
01:30:29,210 --> 01:30:35,090
not to put you on the spot right now, but I think we can think and think about it, right?

1232
01:30:35,110 --> 01:30:38,690
And bring things forward to a shared interview like?

1233
01:30:39,310 --> 01:30:39,730
Thank you.

1234
01:30:39,830 --> 01:30:47,490
We're having more open discussions about things like merger, consolidation, those types of topics.

1235
01:30:48,130 --> 01:30:53,730
I think I can do a better job at giving you a heads up of these are the topics that we're going to be talking about,

1236
01:30:53,730 --> 01:30:57,350
so that you can be thinking about your perspectives,

1237
01:30:57,850 --> 01:30:59,270
so that you can offer those at meetings.

1238
01:31:01,480 --> 01:31:04,240
I'm just curious either from Jean or from Karen.

1239
01:31:05,040 --> 01:31:09,980
What are the problems with having student reps casting

1240
01:31:09,980 --> 01:31:12,040
advisory on binding votes?

1241
01:31:13,560 --> 01:31:14,940
Personal preference for a board.

1242
01:31:15,080 --> 01:31:16,760
I don't have a forward one.

1243
01:31:18,760 --> 01:31:22,260
Are we going to be continuing to do the reports going forward?

1244
01:31:22,480 --> 01:31:23,220
Good question.

1245
01:31:24,300 --> 01:31:30,160
If so, it would be considered incidental information, it would be listed under the superintendent's report in the packet.

1246
01:31:30,380 --> 01:31:31,620
It would be weird.

1247
01:31:31,620 --> 01:31:32,880
It also could be spoken.

1248
01:31:33,600 --> 01:31:36,420
I mean, you can give them the floor for a couple minutes if you want.

1249
01:31:36,660 --> 01:31:40,200
But that's where it would go under the incidental reports.

1250
01:31:40,440 --> 01:31:42,480
I think we should include them.

1251
01:31:42,500 --> 01:31:45,100
I mean, I like hearing about what's going on in the school.

1252
01:31:45,340 --> 01:31:47,200
I think it's an important piece.

1253
01:31:47,200 --> 01:31:51,700
But as a newbie, my impression was that the reports, the student reps, red, or actually

1254
01:31:51,700 --> 01:31:56,820
written not by them, but by the principles anyway, why don't we have the principles reports

1255
01:31:56,820 --> 01:31:59,280
in the packet if we're going to have these things at all?

1256
01:32:00,900 --> 01:32:06,060
I was in the impression that we would just have their reports as part of the packet under your,

1257
01:32:06,080 --> 01:32:09,700
maybe before or after, whatever, because you're not reading your report either.

1258
01:32:10,640 --> 01:32:12,880
So that's good, it's going to be in the packet.

1259
01:32:12,880 --> 01:32:18,240
We'll be in the packet, but then there's also items from my superintendent's report that I might highlight.

1260
01:32:18,980 --> 01:32:22,020
I wonder if we want to, I don't know.

1261
01:32:22,320 --> 01:32:26,040
I think we should highlight them and have them give the report.

1262
01:32:26,760 --> 01:32:29,280
But we're highlighting it for whom?

1263
01:32:29,640 --> 01:32:31,500
For the public, for us.

1264
01:32:32,100 --> 01:32:41,480
But I feel like, and forgive me if I'm going to do and find this board is this meeting is for us as a board and not directly for the public.

1265
01:32:41,480 --> 01:32:49,300
So the, yet the information is going to be provided to the public and to all of us, we are here to do our, our business, the board business.

1266
01:32:52,350 --> 01:32:52,450
Peter.

1267
01:32:53,090 --> 01:32:56,630
The question about advisory votes, because I don't understand it.

1268
01:32:58,010 --> 01:33:02,630
So say they were allowed and pass on the advisory vote.

1269
01:33:03,770 --> 01:33:08,950
Oh, towel is basically, your votes are going to override whatever.

1270
01:33:10,010 --> 01:33:11,830
Right, they're meaningless, basically.

1271
01:33:11,830 --> 01:33:19,670
They're not just the way for them to voice in the opinion, it's just the way for them to voice on behalf of the students and by half of the young people.

1272
01:33:20,050 --> 01:33:25,370
You know, this is what we think the young people, if they could vote on it, and they won't carry, wouldn't say.

1273
01:33:27,230 --> 01:33:38,290
I would think that that, even though they're not elected, but being represented for the student side, I have trouble seeing why that would not be a good thing.

1274
01:33:39,490 --> 01:33:44,510
Just a point of clarity, both of them are elected by the student body, they are not elected

1275
01:33:44,510 --> 01:33:49,830
by the taxpayers, but they are elected by the student body, so just to note that.

1276
01:33:50,030 --> 01:33:55,030
It's their job as a student representative, so they are supposed to be representing those

1277
01:33:55,030 --> 01:34:00,230
who elected them, even though it's, I don't think it would be a disparage on public health.

1278
01:34:00,230 --> 01:34:02,550
Feels like valuable input to me.

1279
01:34:02,550 --> 01:34:12,390
I mean, as long as it's advisory, I know some districts or some counties are looking to actually have their vote count.

1280
01:34:12,590 --> 01:34:13,790
I totally disagree with that.

1281
01:34:13,790 --> 01:34:16,330
At the moment, that's not that big advisory.

1282
01:34:16,870 --> 01:34:17,030
Right.

1283
01:34:17,450 --> 01:34:21,630
But, you know, I want them to make sure they feel comfortable doing it.

1284
01:34:22,210 --> 01:34:22,550
I mean.

1285
01:34:23,650 --> 01:34:27,410
So, so Fian Daniel, let me show you kind of what that might look like.

1286
01:34:28,730 --> 01:34:33,390
Let's say the board is having a discussion about the use of cell phones in school.

1287
01:34:33,930 --> 01:34:35,270
Your old discussion now.

1288
01:34:36,150 --> 01:34:39,370
And whether or not there should be a policy and what it might say,

1289
01:34:39,950 --> 01:34:45,370
you as students might have a different perspective on the impact of that policy

1290
01:34:45,370 --> 01:34:47,530
than the adults sitting around the table.

1291
01:34:48,290 --> 01:34:53,410
And so you might say, well, I'm not sure if that your policy is going to work because of XYZ.

1292
01:34:53,410 --> 01:35:01,610
see. They'll appreciate hearing it. Might not change the policy. And it might. I had a student

1293
01:35:01,610 --> 01:35:09,230
wrap for us to take an afternoon off because the transportation department was on strike

1294
01:35:09,230 --> 01:35:17,530
and he felt we should support now. And the board agreed with them. So even if you don't

1295
01:35:17,530 --> 01:35:23,190
have a vote, knowing the impact of policies they want to pass or knowing the impact,

1296
01:35:23,190 --> 01:35:32,650
Just knowing how you hear it is helpful information for the board and it may take you some time to feel comfortable speaking out

1297
01:35:32,650 --> 01:35:37,410
But eventually you'll kind of get it and go, hmm, that didn't sound right to me as a student.

1298
01:35:40,900 --> 01:35:43,180
I don't know who was first. I was looking down.

1299
01:35:43,180 --> 01:35:43,580
Okay.

1300
01:35:44,040 --> 01:35:51,400
All right. So, my perspective or the way that I might encourage us to make this decision is to say,

1301
01:35:51,400 --> 01:35:56,880
We're not eight, not that we're making a decision right now, but to guide us as we move forward with any ideas.

1302
01:35:56,920 --> 01:36:00,740
You might have any ideas, we might have, as to say, why do we have them, right?

1303
01:36:01,300 --> 01:36:05,980
So we have them in my mind, which is probably different from other people's mind for two reasons.

1304
01:36:06,200 --> 01:36:11,240
One, to represent the student voice, obviously, right? That's why you're called a student representative.

1305
01:36:11,400 --> 01:36:15,140
To represent the students of Rutland City Public Schools.

1306
01:36:16,420 --> 01:36:23,720
I also see it as a way to encourage growth in leadership and, you know, an educational

1307
01:36:23,720 --> 01:36:25,620
opportunity for them, right?

1308
01:36:25,620 --> 01:36:32,320
So I think I don't know if we define that anywhere, you know, but I think that would be

1309
01:36:32,320 --> 01:36:37,080
smart for us to do is to define why, because then that might help us place them in a role.

1310
01:36:37,280 --> 01:36:44,520
You know, it's difficult to give people a role somewhere without knowing why they're there,

1311
01:36:44,520 --> 01:36:58,680
Right, you know, I think we want to know why you're here and I, you know, so I think we might want to talk about that maybe not right now, but another time and keep this on going and I think the discussion is great and I don't want you to feel like we're going to be calling on you.

1312
01:36:58,720 --> 01:37:09,160
I'm in every meeting, so take a stance on something. What's your stance? It's nothing like that. We just want to encourage you to voice, you know, any kind of concerns that you may have as a student.

1313
01:37:09,160 --> 01:37:22,120
So don't feel like you're going to be pressured into, take a stance on all topics, because not everything is something that you'd have to kind of weigh in on, but there might be something that we would love to hear from you.

1314
01:37:23,100 --> 01:37:23,340
Kathy?

1315
01:37:24,840 --> 01:37:29,540
Just the ease of retaining advisory.

1316
01:37:30,000 --> 01:37:54,940
Volts in the minutes for future reference, should we need it? Sharing perspective is really important in the meeting at hand, but everything is sort of shortened in the minutes, which is appropriate, but by having an advisory vote, we're able to really solidify the students' voice and whatever the topic is, that they're giving an advisory vote.

1317
01:37:54,940 --> 01:38:06,220
I think about some of the topics we've had in the past too, and I also want to be careful to protect them as well from having to make some kind of decisions or take stances on things that are

1318
01:38:06,220 --> 01:38:12,880
Controversial maybe for them too, so I also have a feeling of protecting them as well. They can abstain as well.

1319
01:38:13,440 --> 01:38:19,100
I don't want to pull them into something that would be disagreeable.

1320
01:38:19,900 --> 01:38:23,560
Yeah, you're right, but of course any board member can abstain from any vote

1321
01:38:23,960 --> 01:38:29,720
But I would think there might be times when a student rep would I actually want her or his vote

1322
01:38:29,720 --> 01:38:34,340
In the minutes to say just talk to the other student the same well, here's here's what I told the board

1323
01:38:35,160 --> 01:38:38,740
Not all if you don't if you don't it's okay

1324
01:38:38,740 --> 01:38:40,380
Yeah, exactly

1325
01:38:41,260 --> 01:38:47,100
Yeah, I'm just trying to weigh out those things. Yeah, there's and there then I mean such a good point is

1326
01:38:47,100 --> 01:38:57,600
is like, do we need, if a person is under 18, is it really ethical to put a name and meeting notes?

1327
01:38:58,080 --> 01:38:58,540
Like, I don't know.

1328
01:38:58,800 --> 01:39:00,400
Yeah, your whole board meeting is public.

1329
01:39:01,120 --> 01:39:01,460
So, okay.

1330
01:39:03,200 --> 01:39:05,320
I don't, I don't think that's a problem.

1331
01:39:05,320 --> 01:39:11,360
I think it's more important that you're offering an opportunity for an advisory vote

1332
01:39:11,360 --> 01:39:13,920
and a student may choose not to take that opportunity.

1333
01:39:14,300 --> 01:39:15,020
They can abstain.

1334
01:39:15,580 --> 01:39:20,160
They may want to go back and talk to people about what you're talking about and don't have

1335
01:39:20,160 --> 01:39:24,920
an opinion that night, you know, so they may just say, passing on this one.

1336
01:39:25,420 --> 01:39:25,560
Karen.

1337
01:39:25,780 --> 01:39:28,880
I would change my objection to them having an advisory vote.

1338
01:39:28,900 --> 01:39:31,060
I don't have a problem with the advisory vote.

1339
01:39:31,880 --> 01:39:38,140
But, you know, as you said, I think that we need to be careful how what their vote

1340
01:39:38,140 --> 01:39:44,820
could be interpreted as, you know, if they always sighted with the board and just

1341
01:39:44,820 --> 01:39:48,360
agreed with everything, then some people could come back and say, well, you're

1342
01:39:48,360 --> 01:39:52,640
really, you know, why are you on there? You're not representing us. But I think

1343
01:39:52,640 --> 01:40:00,120
under the superintendents report, we need to give them an opportunity to talk. I mean,

1344
01:40:00,140 --> 01:40:05,000
if they don't have the experience of speaking in public, they're never going to

1345
01:40:05,000 --> 01:40:12,240
comfortable, you know, weighing in on a policy that is probably going to be

1346
01:40:12,240 --> 01:40:13,800
confident, computational or.

1347
01:40:13,920 --> 01:40:18,580
It's up to me to give the opportunity to say, is there something you would like to add

1348
01:40:18,580 --> 01:40:23,420
and make a pause for a second and ask, would you like to add anything and give you the space to do

1349
01:40:23,420 --> 01:40:28,180
that? If you feel like you needed to, and if you don't, you don't, that's fine. You can move on,

1350
01:40:28,360 --> 01:40:34,980
but maybe I just keep, keep some space there and ask the question. That way, you know, if you're

1351
01:40:34,980 --> 01:40:40,300
saying I don't have anything to say at this time. What about when you say like any discussion

1352
01:40:40,300 --> 01:40:47,380
like is that open for them to if they could add just just to know that you are welcome to speak to.

1353
01:40:48,700 --> 01:40:53,920
So you don't have to feel like what about our student reps now? I have the rest of you. How do you

1354
01:40:53,920 --> 01:40:58,820
feel? So you're not like, I'm done. It's fine. It's over here. Right. You just got shame. We just

1355
01:40:58,820 --> 01:41:06,720
should we look at you and like yes yeah and the point would be if something occurs to Danielle

1356
01:41:06,720 --> 01:41:10,000
when the topic is brought up there's nothing wrong with her raising your hand at the very

1357
01:41:10,000 --> 01:41:15,400
beginning saying here's what I think about this because like what I just don't know

1358
01:41:16,680 --> 01:41:21,300
I might give you a little for me sitting here very quietly and all of a sudden now

1359
01:41:22,560 --> 01:41:28,080
but they don't get a copy of the packet do they should when they get here they do I think yeah

1360
01:41:28,080 --> 01:41:31,580
And then we'll get it ahead of time. Do you get it ahead of time? Do you get it ahead of time?

1361
01:41:31,800 --> 01:41:32,220
The packet.

1362
01:41:32,600 --> 01:41:33,240
Did you get it?

1363
01:41:33,240 --> 01:41:33,560
Did you get it?

1364
01:41:33,560 --> 01:41:34,940
Yeah, we got it in there.

1365
01:41:35,980 --> 01:41:36,220
Okay.

1366
01:41:37,840 --> 01:41:38,280
Okay.

1367
01:41:38,960 --> 01:41:39,300
Okay.

1368
01:41:39,820 --> 01:41:43,120
So it sounds like you're interested in having a policy on student reps.

1369
01:41:43,760 --> 01:41:45,600
And I heard several of the points that were in there.

1370
01:41:45,680 --> 01:41:47,140
It sounds like you're interested in advisory.

1371
01:41:47,360 --> 01:41:48,300
You're just not getting paid.

1372
01:41:48,920 --> 01:41:49,700
You're not paying.

1373
01:41:50,320 --> 01:41:51,780
You're paying the same as you.

1374
01:41:52,220 --> 01:41:52,260
Okay.

1375
01:41:52,260 --> 01:41:53,460
I mean, you don't have to add.

1376
01:41:54,000 --> 01:41:54,340
That's right.

1377
01:41:56,200 --> 01:41:56,480
No.

1378
01:41:56,480 --> 01:42:02,260
I'm not going to do stipends, that's actually not so I'm not sure why they have that link with you there.

1379
01:42:03,500 --> 01:42:06,440
You actually can't, the auditors don't like stipend.

1380
01:42:08,320 --> 01:42:14,060
You're going to have them, I would change it to say that you want them to participate and I'll regular meetings.

1381
01:42:14,300 --> 01:42:23,580
You might have especially student reps do not participate in executive session because the reason for executive session is executive.

1382
01:42:24,900 --> 01:42:27,340
So they don't meet that threshold.

1383
01:42:30,940 --> 01:42:33,880
Are you comfortable with having them serve a two-year term?

1384
01:42:34,060 --> 01:42:35,340
Is that what you do to the blue now?

1385
01:42:35,840 --> 01:42:38,640
Okay. And do you have any guidelines around one

1386
01:42:39,160 --> 01:42:42,960
as a senior, one is not, or do you just, we always have.

1387
01:42:43,100 --> 01:42:44,660
I mean, I think it's just been practice.

1388
01:42:46,320 --> 01:42:49,540
So I could draft something for you that you could look at,

1389
01:42:49,580 --> 01:42:50,520
based on this discussion.

1390
01:42:50,520 --> 01:42:53,220
if you'd like to just save you some time.

1391
01:42:53,240 --> 01:42:55,140
Or you could word Smith something yourself,

1392
01:42:55,160 --> 01:42:58,080
so sign somebody here to drop them and I gave you two examples.

1393
01:43:01,500 --> 01:43:01,940
Herb?

1394
01:43:01,940 --> 01:43:03,240
I mean, what's their name?

1395
01:43:03,700 --> 01:43:05,120
We'll policy on student reps.

1396
01:43:06,180 --> 01:43:07,840
You want to word Smith something for us?

1397
01:43:07,860 --> 01:43:08,100
Sure.

1398
01:43:08,360 --> 01:43:09,560
Let me greet you.

1399
01:43:09,580 --> 01:43:10,420
Ah, that's true.

1400
01:43:10,420 --> 01:43:11,580
I'm so glad you joined the board.

1401
01:43:13,360 --> 01:43:15,440
I don't think we had any policy.

1402
01:43:17,380 --> 01:43:18,240
Say that again, Bianca.

1403
01:43:18,520 --> 01:43:20,500
I don't think you previously had a policy.

1404
01:43:21,400 --> 01:43:26,160
And then it's helpful for you guys as you're running for your student rap office or your

1405
01:43:26,160 --> 01:43:32,560
people who follow you do, they know what the job description is, what's expected of them.

1406
01:43:33,020 --> 01:43:37,020
So maybe right, they will be encouraged to share opinions.

1407
01:43:38,400 --> 01:43:40,660
That does mean they have to, just encouraged you.

1408
01:43:40,980 --> 01:43:46,920
So it is 745 and the other thing that I was going to do tonight is take you through a

1409
01:43:46,920 --> 01:43:48,760
this scenario or two.

1410
01:43:48,940 --> 01:43:50,320
Don't want it to lay your meeting.

1411
01:43:50,600 --> 01:43:53,200
Do you want me to pop in at a future meeting and do it?

1412
01:43:53,420 --> 01:43:53,720
OK.

1413
01:43:54,000 --> 01:43:54,060
Roll.

1414
01:43:55,320 --> 01:43:55,580
All right.

1415
01:43:56,040 --> 01:43:57,440
Good discussion tonight, though.

1416
01:43:57,440 --> 01:43:58,700
You really tackle three things.

1417
01:43:59,220 --> 01:44:04,680
All right, so scenarios are really helpful.

1418
01:44:05,380 --> 01:44:07,840
They are a simple habit that prevent a lot of trouble.

1419
01:44:08,020 --> 01:44:10,320
And right now, you are learning how to work

1420
01:44:10,320 --> 01:44:11,940
under this policy governance structure.

1421
01:44:12,420 --> 01:44:13,400
It's new to you.

1422
01:44:13,400 --> 01:44:30,020
So the idea of using scenarios, maybe not every meeting, your agendas might get full, and they probably take 15 minutes if you, you know, it doesn't have to take a long time, but it does fill in 15, 20 minutes of a board meeting.

1423
01:44:30,660 --> 01:44:37,820
Maybe it's every other meeting, maybe it's looking at your agendas and seeing where you can fit it in, but even if you got a few in throughout the year, it's helpful.

1424
01:44:38,640 --> 01:44:45,760
And, this is in the PowerPoint, you're basically when a situation comes up, our scenario comes up,

1425
01:44:45,960 --> 01:44:52,660
or if you're deep-refing something that happened in a board meeting, the steps to walk through it are to ask yourself,

1426
01:44:52,980 --> 01:44:55,300
is there a policy that already addresses this?

1427
01:44:55,580 --> 01:44:59,780
Can I go back to, and tell you again my beekeeping scenario from Barsto?

1428
01:45:00,180 --> 01:45:08,260
When the teachers came, talked to the board and said, you know, there's bees in this classroom, what are you board going to do about it, right?

1429
01:45:08,940 --> 01:45:14,940
So the first thing the board should have done, didn't fit, should have, is there anything that addresses this in policy?

1430
01:45:15,260 --> 01:45:20,180
Well, nothing in policy addresses bees, but you're asking yourself your first question on your sheep there.

1431
01:45:20,820 --> 01:45:29,040
Is this an operational issue? I mean, is it really, as a board, are you all going to have to stand up and go look in this classroom and take care of the bees?

1432
01:45:29,040 --> 01:45:33,400
Or you can look at your superintendent and say, this is an operations issue.

1433
01:45:34,860 --> 01:45:40,580
So that's the first thing you ask, where it actually is addressed in policy.

1434
01:45:40,820 --> 01:45:47,080
For that example, is board management delegation, where you state that the superintendent is in charge of the operations of the district.

1435
01:45:48,300 --> 01:45:49,220
So now you know that.

1436
01:45:49,300 --> 01:45:53,340
So according to the policy then, is this something delegated to the superintendent?

1437
01:45:55,200 --> 01:46:01,280
Does this scenario reflect behavior consistent with your governance process and board management

1438
01:46:01,280 --> 01:46:02,600
delegations policies?

1439
01:46:03,620 --> 01:46:07,780
So if you send it to the superintendent, are you following your own policies?

1440
01:46:08,340 --> 01:46:11,180
And what action if any should the board now take?

1441
01:46:11,360 --> 01:46:12,680
And that example you take no action.

1442
01:46:13,100 --> 01:46:18,300
Or you could say, superintendent, could you please look into this and bring us a report

1443
01:46:18,300 --> 01:46:20,260
at the next meeting on what you find?

1444
01:46:20,800 --> 01:46:26,080
just so that you're informed and you're letting your community know that you're hearing the concern and you're informed,

1445
01:46:26,220 --> 01:46:30,980
but you're not taking action, you're putting the action where it belongs.

1446
01:46:31,660 --> 01:46:33,840
Okay, so let's try one in real life.

1447
01:46:36,920 --> 01:46:40,000
So I actually have a flow chart for this one for you.

1448
01:46:40,200 --> 01:46:42,960
During a meeting, a topic comes up that's not on the agenda.

1449
01:46:43,280 --> 01:46:47,300
I heard that said earlier today, it happens and everyone, it happens all the time.

1450
01:46:47,300 --> 01:46:56,840
So a topic is not on the agenda. What happens next? What is your board said in relevant policies? The only one holding policies right now is her, so he might have to tell us.

1451
01:46:57,800 --> 01:47:02,280
But what has your board already said in its policies about topics and agenda?

1452
01:47:23,520 --> 01:47:27,820
know pressure her we talked about that earlier they are not on the web

1453
01:47:27,820 --> 01:47:34,140
and they will be I don't know but they'll be I made note that we need to have

1454
01:47:34,620 --> 01:47:42,620
policies and hard copy here yeah if I could help you you might

1455
01:47:42,620 --> 01:47:46,680
look at your agenda building policy under the 4.0.

1456
01:47:49,140 --> 01:47:51,060
Especially 4.3.

1457
01:47:51,380 --> 01:47:54,040
And what does it say about agendas?

1458
01:47:55,640 --> 01:47:57,620
Talks about the work plan.

1459
01:47:58,780 --> 01:48:02,400
Talks about getting an item on the agenda.

1460
01:48:03,780 --> 01:48:05,840
That's it, getting an item on an agenda.

1461
01:48:06,520 --> 01:48:09,800
So topic comes up during the meeting that's not on the agenda.

1462
01:48:10,460 --> 01:48:14,220
How does an item get on the agenda? You do have a policy that speaks to that.

1463
01:48:14,440 --> 01:48:19,860
Yep, we do. May request an amendment, may recommend a request item for board discussion

1464
01:48:19,860 --> 01:48:24,980
by submitting the item to the chair, no later than ten days before the agenda is to be warned.

1465
01:48:25,800 --> 01:48:30,460
The chair, I think we had a question about this. In consultation with the clerk in the

1466
01:48:30,460 --> 01:48:35,580
superintendent, we'll screen potential agenda items to ensure that they relate to the board's

1467
01:48:35,580 --> 01:48:43,440
job description, and here's three screening questions, kind of like what's on our record here.

1468
01:48:44,020 --> 01:48:49,140
Does this issue belong to the board of the superintendent, what category of policy does

1469
01:48:49,140 --> 01:48:53,980
the issue relate to, and what is the board already said in this category and how is the

1470
01:48:53,980 --> 01:48:54,680
issue related?

1471
01:48:55,440 --> 01:49:02,300
I think 4.4, the board chairs roll also fits in here because it's up to the board to ensure

1472
01:49:02,300 --> 01:49:07,320
the, I'm sorry, the chair to make sure the board behaves the way the board said it was going to.

1473
01:49:07,400 --> 01:49:12,160
There's another policy that, yeah, so you've authorized the board to do that.

1474
01:49:12,420 --> 01:49:14,340
Now, this is not a question that's up there.

1475
01:49:14,540 --> 01:49:21,260
Why is it important that topics that just come up during a meeting are not discussed during the same meeting?

1476
01:49:22,040 --> 01:49:23,560
First of all, give it a talk about it.

1477
01:49:23,680 --> 01:49:25,860
You're not prepared to talk about it, right?

1478
01:49:26,680 --> 01:49:27,320
What else?

1479
01:49:28,900 --> 01:49:31,720
Your community might not like that topic, and they have noticed,

1480
01:49:31,720 --> 01:49:37,120
so they can show up. You're supposed to give public notice of what you're discussing so that if the

1481
01:49:37,120 --> 01:49:44,260
community wishes to weigh in they can do so. Less important, but you might also have a board member

1482
01:49:45,400 --> 01:49:51,040
who has a commitment when someplace else that they'd like to fulfill, but if they knew this was

1483
01:49:51,040 --> 01:49:56,800
going to ban the agenda, they'd ditch the other commitment and come. So your board also wins appropriate

1484
01:49:56,800 --> 01:50:03,340
notice, right? And, you know, you may not have the information that you need, your superintendent

1485
01:50:03,340 --> 01:50:07,600
hasn't had time to prepare for the background information, so there's another policy

1486
01:50:07,600 --> 01:50:11,820
herb that might be affected. The superintendent must provide you with unbiased information

1487
01:50:11,820 --> 01:50:21,060
when you're making decisions. You can bring up a topic to, I'd like to discuss this issue

1488
01:50:21,060 --> 01:50:25,300
in the board meeting as opposed to tell the chair after, and the chair says, I'll take that

1489
01:50:25,300 --> 01:50:30,900
consideration and you move on. And then if it's an appropriate topic, according to your screening

1490
01:50:30,900 --> 01:50:37,000
questions, then you'll put it on the next agenda and that's fine. So it can come up but you

1491
01:50:37,000 --> 01:50:41,820
don't get bogged down in it, you don't get stuck in it. We won't have long discussions about it.

1492
01:50:42,240 --> 01:50:46,900
Right. So I just need your help to understand that that's what I will be trying to do is

1493
01:50:46,900 --> 01:50:50,100
rather than information in advance.

1494
01:50:50,120 --> 01:50:50,980
We'll move on.

1495
01:50:51,320 --> 01:50:51,980
Yeah, yeah.

1496
01:50:52,460 --> 01:50:52,700
OK.

1497
01:50:54,920 --> 01:50:57,420
So the other questions, according to the Board's policies

1498
01:50:57,420 --> 01:51:00,160
does the situation refer to something delegated

1499
01:51:00,160 --> 01:51:01,960
to the superintendent, the answer is no.

1500
01:51:03,700 --> 01:51:06,320
Is it behavior consistent with the Board's governance

1501
01:51:06,320 --> 01:51:08,240
process in a large management delegation?

1502
01:51:08,940 --> 01:51:11,560
No, it's your policy, say, don't do that.

1503
01:51:12,000 --> 01:51:15,300
And what action, if any, should the Board now take the chair

1504
01:51:15,300 --> 01:51:20,060
then absorbs the the topic request and considers it according to policy.

1505
01:51:21,360 --> 01:51:26,960
I did create, I think you already have it, but I did create a situation when you have been

1506
01:51:26,960 --> 01:51:32,340
during self evaluation, you didn't do this properly. This would come up during our self evaluation.

1507
01:51:32,760 --> 01:51:37,460
And that could be your scenario for that night. That we did not do that properly. Yeah.

1508
01:51:38,420 --> 01:51:42,860
So this is a filter that other I've given to other boards to use. Actually your questions

1509
01:51:42,860 --> 01:51:49,080
already cover this, it's kind of stolen a little bit from your questions, but I put it in the slides in case you wanted something pretty.

1510
01:51:52,410 --> 01:51:55,810
So here's another one. The board is reviewing a monitoring report from the superintendent.

1511
01:51:56,870 --> 01:52:01,490
A board member notes that the interpretation is not how they would have interpreted it.

1512
01:52:02,150 --> 01:52:03,150
How should the board respond?

1513
01:52:06,730 --> 01:52:07,890
What policies are affected?

1514
01:52:14,080 --> 01:52:16,500
You go straight to the monitoring policy.

1515
01:52:17,480 --> 01:52:17,800
Yes.

1516
01:52:18,080 --> 01:52:18,500
Yes.

1517
01:52:20,240 --> 01:52:23,720
That's exactly right.

1518
01:52:24,620 --> 01:52:27,740
And so doesn't refer to anything that's been delegated to the superintendent.

1519
01:52:30,000 --> 01:52:49,020
Yes, the superintendent is delegated to have a reasonable interpretation. I don't actually understand this question well either. Does this scenario reflect behavior consistent with Board's governance process? So, never mind. I just don't worry about that question. But what action, if any, should the Board take now? Charlie, you're on the spot.

1520
01:52:49,560 --> 01:52:56,980
we're going to have a discussion and if we don't have a consensus and we could make a motion

1521
01:52:57,700 --> 01:53:05,040
to either change the verbiage of the policy or put it on to next agenda for first reading

1522
01:53:05,040 --> 01:53:11,620
or herb. Even before that, maybe the chair can say to the member, all right, I understand that

1523
01:53:11,620 --> 01:53:16,200
this isn't how you would have interpreted it, but do you think it's unreasonable? Yeah, yeah, yeah,

1524
01:53:16,200 --> 01:53:17,520
on redirected to that.

1525
01:53:17,720 --> 01:53:18,700
Can you say something again?

1526
01:53:19,240 --> 01:53:20,220
Redirected to the unreasonable.

1527
01:53:20,220 --> 01:53:21,220
Can you put that on my?

1528
01:53:22,560 --> 01:53:22,900
Yeah.

1529
01:53:23,060 --> 01:53:26,260
But it could be reasonable and still you still want to change that.

1530
01:53:26,260 --> 01:53:26,580
Oh yeah.

1531
01:53:29,840 --> 01:53:30,040
Yeah.

1532
01:53:30,280 --> 01:53:33,740
But you do want to clarify, like, let's say that it's not the interpretation.

1533
01:53:34,300 --> 01:53:35,140
You wanted Kathy.

1534
01:53:35,860 --> 01:53:37,440
Does the board agree with you?

1535
01:53:37,680 --> 01:53:39,220
And that's when you would change the policy.

1536
01:53:39,640 --> 01:53:39,820
Yeah.

1537
01:53:40,040 --> 01:53:40,140
Yeah.

1538
01:53:41,060 --> 01:53:45,300
So like the lengthy would be a good example of that if multiple people had decided

1539
01:53:45,300 --> 01:53:49,300
Yeah, exactly, that's why that was a great example to bring up tonight, yeah.

1540
01:53:50,660 --> 01:53:53,040
Okay, let me give you another scenario.

1541
01:53:53,540 --> 01:53:55,620
Just kind of run through a few of these.

1542
01:53:55,700 --> 01:53:58,500
Oh, I keep going to my computer, but it's not there.

1543
01:53:59,340 --> 01:54:01,720
I also gave you some answers in your report.

1544
01:54:03,000 --> 01:54:03,440
Um, scenario.

1545
01:54:04,020 --> 01:54:08,640
Board member asks the superintendent in a meeting about a specific operational decision,

1546
01:54:08,740 --> 01:54:10,800
such as why they hired so-and-so.

1547
01:54:11,480 --> 01:54:12,700
This is so good.

1548
01:54:13,400 --> 01:54:18,240
these are real they're not specific to you guys these are real situations and half of its

1549
01:54:18,240 --> 01:54:22,160
school boards all over the place but what do you do about it is there are there

1550
01:54:22,160 --> 01:54:26,340
are there any policies that speak to hiring decisions and are specific operational

1551
01:54:28,120 --> 01:54:33,640
decisions you do your board management delegation says operational decisions are

1552
01:54:33,640 --> 01:54:34,560
up to the superintendent

1553
01:54:36,580 --> 01:54:41,400
i'm feeling that certain policies stand out come out all the

1554
01:54:42,140 --> 01:54:49,360
That's on very fast they do and so having the policies with you is kind of helpful and you'll start to highlight just those policies

1555
01:54:49,360 --> 01:54:54,500
Yeah, and they're almost always in board management delegation or governance process

1556
01:54:54,500 --> 01:54:57,100
And I think as we all get used to it

1557
01:54:57,600 --> 01:55:01,480
Yeah, what we won't be doing that. Yeah, you know, it'd be less and less

1558
01:55:01,480 --> 01:55:07,480
Yeah, I'm going to kind of give you another one stop looking at the corner

1559
01:55:07,980 --> 01:55:15,800
Um, board members says that while they were at the grocery store, a parent told them of a fight that occurred at the high school, the board members upset they didn't know of this already.

1560
01:55:16,600 --> 01:55:17,940
What should the board do?

1561
01:55:19,080 --> 01:55:24,400
So, are there any policies around this? This one's a little bit more interesting, a little bit more interesting.

1562
01:55:29,620 --> 01:55:29,720
Her.

1563
01:55:30,440 --> 01:55:30,720
Yeah.

1564
01:55:32,380 --> 01:55:33,460
I'm just kidding.

1565
01:55:34,500 --> 01:55:36,020
You've delegated it.

1566
01:55:36,680 --> 01:55:37,880
We've delegated it.

1567
01:55:38,040 --> 01:55:40,240
Yes. You have delegated it.

1568
01:55:40,240 --> 01:55:44,420
However, look at your executive limitations, that's what E.L.s are.

1569
01:55:44,900 --> 01:55:48,260
Is there anything in executive limitations that might address this?

1570
01:55:48,800 --> 01:55:52,160
There's some policy about how to do the report to a certain incident,

1571
01:55:52,360 --> 01:55:54,620
of the incidental information, things that happen.

1572
01:55:55,260 --> 01:56:04,540
So that might generate a board discussion of what constitutes the type of information that you want the superintendent to report out.

1573
01:56:04,540 --> 01:56:11,200
So for example, as Superintendent, I kind of talked with my boards and I said, if it's something

1574
01:56:11,200 --> 01:56:15,860
that I know is going public, like we had three fire trucks with their lights on in front

1575
01:56:15,860 --> 01:56:21,300
of the school, and you know that's zooming all over the community, give a heads up to the

1576
01:56:21,300 --> 01:56:26,320
board, so that when you're walking in the grocery store, your response can be, yes, I do

1577
01:56:26,320 --> 01:56:27,040
know about that.

1578
01:56:27,040 --> 01:56:28,940
We're waiting for a report on more information.

1579
01:56:29,200 --> 01:56:33,900
You don't have to say, this is what happened, and you know, it was a fight between X,

1580
01:56:33,900 --> 01:56:41,580
and that's not it, but just yes, I have been informed about it, and in your head you're

1581
01:56:41,580 --> 01:56:46,000
saying, and I'm staying in my role as the board, I'm not the one going in taking care of

1582
01:56:46,000 --> 01:56:53,020
this fight, I'm not the one who has to deal with it, but we experience that I think when

1583
01:56:53,020 --> 01:56:58,060
you and I were working with your admin team, something came up and you immediately said, I think

1584
01:56:58,060 --> 01:56:59,060
I need to know about that.

1585
01:56:59,120 --> 01:57:02,820
So you had the same conversation with principles, what is it principles need to be notified

1586
01:57:02,820 --> 01:57:07,500
the superintendent about. What is it? The superintendent needs to notify the board about

1587
01:57:07,500 --> 01:57:12,780
at an incidental information level. I told you I think in my training that we had a school

1588
01:57:12,780 --> 01:57:20,380
bus. Basically go into a covered bridge after a basketball game and the bus didn't fit.

1589
01:57:21,940 --> 01:57:27,040
And did some damage to the covered bridge. Bus driver didn't know it at the time.

1590
01:57:27,040 --> 01:57:35,040
the next morning he saw news report about it and said I was me so he came and reported it

1591
01:57:35,040 --> 01:57:41,500
to supervisor supervisor told me I called the town but meanwhile I just let the board

1592
01:57:41,500 --> 01:57:46,560
know please be aware that this incident occurred last night on the sports trip and we

1593
01:57:46,560 --> 01:57:55,000
are taking care of it you know I think she does too based on what I've seen let me

1594
01:57:55,000 --> 01:58:00,020
story a little bit of a curveball based on something I've never experienced in 20 years roughly

1595
01:58:00,020 --> 01:58:07,000
on school boards but take your scenario here and let's say that the board member was also

1596
01:58:07,000 --> 01:58:14,500
told that this flight was between kids who had been fighting before and that the principal had

1597
01:58:14,500 --> 01:58:19,920
done nothing about it and that had been reported the superintendent months ago nothing happened

1598
01:58:19,920 --> 01:58:21,200
that you're going to do about it hurt.

1599
01:58:21,940 --> 01:58:26,980
OK, so one response would be, well, this is the time

1600
01:58:26,980 --> 01:58:29,880
of which the Board figures out what policy was involved

1601
01:58:29,880 --> 01:58:33,120
and asked the superintendent within a few days,

1602
01:58:33,120 --> 01:58:35,900
we want a monitoring of the board here, right?

1603
01:58:37,000 --> 01:58:39,800
So basically, in this particular situation,

1604
01:58:40,300 --> 01:58:42,340
what's going through your head is the board members.

1605
01:58:42,580 --> 01:58:44,580
Do we have a safety issue in our schools?

1606
01:58:44,580 --> 01:58:53,820
And so you might ask for some data on safety issues or some discussion of protocols or things like that.

1607
01:58:54,180 --> 01:59:00,040
But you don't need to know the specifics of who is fighting and what exactly the school did.

1608
01:59:00,460 --> 01:59:06,720
In fact, you shouldn't know because if it's appealed to you then you want to be unbiased.

1609
01:59:06,720 --> 01:59:16,500
Yeah, but before we get to the point where I'm doing a complete monitoring report because somebody said something at a grocery store to a single board member

1610
01:59:16,500 --> 01:59:22,680
I would hope that we would have the discussion some discussion first before yes, I'm giving a monitor for

1611
01:59:22,680 --> 01:59:26,360
Yeah, a single board member can't ask for a monitor in a port anyway

1612
01:59:27,000 --> 01:59:34,280
I was just going to say well we can't bring up something new that's not on the agenda

1613
01:59:34,280 --> 01:59:35,980
but if we

1614
01:59:37,700 --> 01:59:45,700
wondering if, for example, we've had previously, we've had a lot of issues with the middle school.

1615
01:59:46,840 --> 01:59:53,580
And we were getting, you know, people were talking to us all the time about what was going on and felt nothing was being done about it.

1616
01:59:53,860 --> 01:59:57,340
But so as a board member, I can't ask.

1617
01:59:58,180 --> 01:59:59,980
I hear this, but now I can't ask.

1618
02:00:00,000 --> 02:00:15,040
We have a meeting tomorrow night, but I can't ask at that meeting because I don't recommend it because you just put your superintendent on public notice of having to manage that question without disclosing student information. Give her a call.

1619
02:00:15,040 --> 02:00:19,140
Shooter and even, no, no, no, I would, I mean, if I hear something, I give this a

1620
02:00:19,140 --> 02:00:20,120
weekend in the call.

1621
02:00:20,160 --> 02:00:20,440
Yeah.

1622
02:00:20,440 --> 02:00:20,740
Same.

1623
02:00:20,800 --> 02:00:21,520
I heard this.

1624
02:00:22,060 --> 02:00:22,080
Yeah.

1625
02:00:23,740 --> 02:00:31,240
But my point is that he can't go on the agenda until the next meeting, because I can't

1626
02:00:31,240 --> 02:00:33,280
bring something new to the board.

1627
02:00:33,480 --> 02:00:33,760
Right.

1628
02:00:33,780 --> 02:00:35,820
But it may not have to ever go on the agenda.

1629
02:00:36,000 --> 02:00:39,780
You let the superintendent know that you heard about this in the grocery store.

1630
02:00:40,460 --> 02:00:43,820
What that particular fight doesn't belong on any agenda.

1631
02:00:43,820 --> 02:00:50,060
But in general, if there are middle school issues in general, then it might be something that

1632
02:00:51,020 --> 02:00:52,720
Kansas, we have some

1633
02:00:54,000 --> 02:00:59,220
Some issues happening in the middle school and we're bringing in some behavior specialists to work with some students to

1634
02:00:59,220 --> 02:01:01,280
First of whatever you want to say

1635
02:01:01,280 --> 02:01:08,040
Okay, so this is not a topic that normally would be a board discussion in this situation. We would just call him and say

1636
02:01:08,040 --> 02:01:09,560
Yeah, I'm concerned

1637
02:01:09,560 --> 02:01:12,500
here's a number of incidents that have occurred.

1638
02:01:12,840 --> 02:01:13,420
Yeah, that's all.

1639
02:01:13,420 --> 02:01:16,840
So we would never really get a report out on it or anything.

1640
02:01:18,200 --> 02:01:20,040
Not around this particular incident?

1641
02:01:20,080 --> 02:01:21,540
No, I'm not saying just one incident.

1642
02:01:21,960 --> 02:01:26,560
Okay, but you do have a policy that talks about safe environments and

1643
02:01:27,100 --> 02:01:32,760
emergency procedures and eventually that it might come out in that

1644
02:01:32,760 --> 02:01:35,560
or it also might just come out in a superintendents

1645
02:01:35,560 --> 02:01:41,880
interim incidental information report depending on level of severity. In other words, a fight that

1646
02:01:41,880 --> 02:01:47,640
happens at the hospital does not, the hospital really does not rise to your level. You can tell us that a fight

1647
02:01:47,640 --> 02:01:51,960
that occurs at A fight that occurs at the high school is not really a board level issue.

1648
02:01:52,680 --> 02:01:59,060
Continual fighting at the high school that requires some significant changes in safety structure

1649
02:01:59,060 --> 02:02:03,300
is something the superintendent would bring for board information.

1650
02:02:03,300 --> 02:02:08,560
It would be just like what you did before, years ago, and said we'd like a report on safety.

1651
02:02:09,520 --> 02:02:11,800
Yeah, yeah, you could do that.

1652
02:02:13,680 --> 02:02:19,640
During a public comment, a community member speaks about a particular staff person, maybe a coach or a principal or a teacher,

1653
02:02:20,160 --> 02:02:21,740
and they went the board to take action.

1654
02:02:22,120 --> 02:02:23,260
How should the board respond?

1655
02:02:23,820 --> 02:02:24,220
Can't.

1656
02:02:24,580 --> 02:02:28,260
But what do you say to that person who's, I'm going to make Peter that person?

1657
02:02:28,360 --> 02:02:29,700
What do you say to Peter right now?

1658
02:02:30,180 --> 02:02:31,100
Knock it off, Peter.

1659
02:02:33,720 --> 02:02:39,920
No, we have to say that there is a chain of command and we have to follow that chain, so

1660
02:02:39,920 --> 02:02:43,220
has he contacted the principal, has he contacted the superintendent?

1661
02:02:44,140 --> 02:02:44,180
Great.

1662
02:02:45,860 --> 02:02:51,300
And even if they contacted the superintendent, but they don't like the superintendent's response,

1663
02:02:52,220 --> 02:02:58,400
the board looks at whether or not policies were being followed, doesn't take on the investigative

1664
02:02:58,400 --> 02:02:59,760
role of what's happening.

1665
02:03:00,740 --> 02:03:11,960
So, but, yes, letting the community know that there is a chain of command and this is more effectively addressed through the chain of command, so if you haven't, if you talk to the principal and don't like it, then talk to the superintendent.

1666
02:03:13,120 --> 02:03:14,300
Good. Very good, good.

1667
02:03:15,080 --> 02:03:23,880
Did I actually had a phone call like that? Somebody was unhappy with the teacher and then the principal supposedly, they talked to the principal.

1668
02:03:23,880 --> 02:03:26,820
I said, have you talked to the superintendent about the problem?

1669
02:03:27,140 --> 02:03:29,580
No, how do I reach, yeah, exactly.

1670
02:03:29,620 --> 02:03:32,320
And so I told him, and he was happy as can be.

1671
02:03:33,700 --> 02:03:33,720
Yeah.

1672
02:03:33,720 --> 02:03:35,820
And then never went, I mean, it never went anywhere.

1673
02:03:37,580 --> 02:03:39,600
But I think as long as they're getting some of the answer.

1674
02:03:40,320 --> 02:03:41,280
Yeah, they want to be heard.

1675
02:03:41,440 --> 02:03:41,840
Exactly.

1676
02:03:42,140 --> 02:03:43,680
I feel that they're trying all the same, really.

1677
02:03:46,240 --> 02:03:48,520
Um, I don't think there's too many more.

1678
02:03:48,660 --> 02:03:52,080
The board is aware the superintendent is about to reduce the number of kindergarten teachers

1679
02:03:52,080 --> 02:03:53,560
due to enrollment fluctuations.

1680
02:03:54,880 --> 02:03:56,820
They also know that parents of kindergarten students

1681
02:03:56,820 --> 02:03:58,220
will be angry with this decision.

1682
02:03:58,680 --> 02:04:01,060
Maybe a board member is a parent of a kindergarten student

1683
02:04:01,060 --> 02:04:03,080
who's going to be angry at this situation.

1684
02:04:04,020 --> 02:04:06,240
What's the board's role in this decision?

1685
02:04:06,580 --> 02:04:07,780
It's been delegated.

1686
02:04:08,400 --> 02:04:08,680
That's right.

1687
02:04:09,120 --> 02:04:10,180
This is a delegated.

1688
02:04:10,180 --> 02:04:12,960
This is operations role.

1689
02:04:14,000 --> 02:04:14,600
I'm going to take care.

1690
02:04:14,680 --> 02:04:16,420
I think you're going to like this better than exactly.

1691
02:04:18,040 --> 02:04:19,840
I don't think so.

1692
02:04:20,680 --> 02:04:22,060
I don't think so.

1693
02:04:25,880 --> 02:04:28,420
Three new board members are elected to the board.

1694
02:04:29,440 --> 02:04:31,280
They do not know what policy governance is.

1695
02:04:32,020 --> 02:04:33,300
They are not aware of the policies.

1696
02:04:33,880 --> 02:04:35,780
What should the board do?

1697
02:04:36,600 --> 02:04:37,820
Send them to a training.

1698
02:04:37,820 --> 02:04:39,320
Send them to a training.

1699
02:04:40,080 --> 02:04:41,200
Give them the policies.

1700
02:04:41,700 --> 02:04:45,040
I think we had even decided that we were going to, in March,

1701
02:04:45,960 --> 02:04:47,080
have right after the election.

1702
02:04:47,560 --> 02:04:50,340
When we typically have meetings to square in,

1703
02:04:50,340 --> 02:04:56,960
We were going to have that as a board professional development time, where we then do board training with the whole board,

1704
02:04:57,000 --> 02:04:58,300
the professor training to refresh.

1705
02:04:59,740 --> 02:05:05,120
And last year, didn't you also have a meeting? I think it was before people had to submit

1706
02:05:05,120 --> 02:05:09,020
nomad any petitions. Yes, sure. I think if you board a policy governs there too.

1707
02:05:10,800 --> 02:05:16,620
When we did an information night for a perspective board members. Nice. Yeah, we put that in our work plan as well.

1708
02:05:16,620 --> 02:05:16,840
Yeah.

1709
02:05:18,320 --> 02:05:19,920
And done with scenarios for tonight.

1710
02:05:20,400 --> 02:05:23,640
Are we doing a motion on, oh, yes, he's policies.

1711
02:05:23,920 --> 02:05:26,280
It was on the next following we got to.

1712
02:05:26,660 --> 02:05:27,160
We got to.

1713
02:05:27,160 --> 02:05:28,000
We got to.

1714
02:05:28,440 --> 02:05:31,680
So you gave me 15 minutes early and let me run 15 minutes late.

1715
02:05:31,740 --> 02:05:34,180
I thank you for that and I'll grab you for that.

1716
02:05:35,740 --> 02:05:37,780
And I'll turn the agenda back over to you,

1717
02:05:37,780 --> 02:05:39,480
because we have gone through everything here.

1718
02:05:39,880 --> 02:05:41,400
And I hope you found this helpful.

1719
02:05:42,380 --> 02:05:42,660
Thank you.

1720
02:05:42,740 --> 02:05:43,380
Just a question.

1721
02:05:43,500 --> 02:05:45,340
I think relates to what Jesus been doing.

1722
02:05:45,340 --> 02:05:57,760
Do we have somewhere in our work plan evaluating our as a board or a compliance with your own policies?

1723
02:05:58,340 --> 02:05:58,360
Yes.

1724
02:05:58,360 --> 02:05:58,520
Yes.

1725
02:05:58,520 --> 02:05:59,180
The three point.

1726
02:06:00,660 --> 02:06:02,100
You have a column for each.

1727
02:06:02,480 --> 02:06:08,800
Well, but I'm not sure when it says policy governance assessment whether we're talking about saying

1728
02:06:08,800 --> 02:06:15,940
ourselves. Are we following for example 4.1 or are we just talking about this

1729
02:06:15,940 --> 02:06:21,900
form that we talked about? So I don't see anything here that says in February for example

1730
02:06:21,900 --> 02:06:26,220
we're going to decide whether the board has followed some of its own policies.

1731
02:06:26,940 --> 02:06:31,080
Well we do have an annual report if you see an annual report that was posted I think would

1732
02:06:31,080 --> 02:06:35,720
that not encompass what year. It would but it seems like that's a lot of work to do it all

1733
02:06:35,720 --> 02:06:38,520
one right so throughout the year

1734
02:06:38,520 --> 02:06:40,580
starting in

1735
02:06:40,580 --> 02:06:41,480
uh...

1736
02:06:41,480 --> 02:06:46,340
uh... it says that you are actually going to look at assignment of board members

1737
02:06:46,340 --> 02:06:49,500
to add hot committee for staff relations that's not really a policy

1738
02:06:49,500 --> 02:06:52,660
that's sorry that's government process that's not it

1739
02:06:52,660 --> 02:06:54,260
board self evaluation

1740
02:06:56,740 --> 02:06:59,660
nope actually i don't see it on here

1741
02:06:59,660 --> 02:07:04,640
did i bored to the uh... so yes there should be a column just like there is for three

1742
02:07:04,640 --> 02:07:08,300
for monitoring, where the board does their own monitoring.

1743
02:07:09,140 --> 02:07:12,060
So just like you've assigned policies under 3.4,

1744
02:07:13,040 --> 02:07:15,780
there should be a column where this month you're going to do this policy,

1745
02:07:15,880 --> 02:07:18,200
this month you're going to do this policy of your own policies,

1746
02:07:18,880 --> 02:07:25,340
which would encompass maybe assigning the easiest way to do it,

1747
02:07:25,560 --> 02:07:28,500
maybe is to assign, is to list the board governance policies

1748
02:07:28,500 --> 02:07:29,940
and have

1749
02:07:30,000 --> 02:07:44,260
People assigned two people to a policy and have those people kind of review the policy, bring it in and give a report on, I think we're doing well. Maybe it's not here because we haven't lived it at all yet, but you should build it into your work plan by next year.

1750
02:07:44,580 --> 02:07:51,260
Would that be similar to, like, in luck to, like, the superintendent? Yes. Just like the executive limitations for superintendent.

1751
02:07:53,140 --> 02:08:04,960
What we do is at our board is we, at our annual retreat, we put them on a work plan and we assign individual board members to monitor specific board policy.

1752
02:08:05,620 --> 02:08:12,320
So we know, you know, and we all have busy months of the year when we know we're not going to be able to prepare a report, right? So we avoid those.

1753
02:08:12,320 --> 02:08:19,460
We have it all mapped out and then we know when we're supposed to do a policy monitoring report.

1754
02:08:19,700 --> 02:08:20,500
I'm going to mark policies.

1755
02:08:21,180 --> 02:08:24,900
We'll take a crack at it and then it goes into the board package.

1756
02:08:24,960 --> 02:08:28,840
So it has to be done timely so that everybody gets to see it before the board meeting.

1757
02:08:29,120 --> 02:08:34,220
And then the board has a chance to ask questions of the person that did the monitoring report.

1758
02:08:34,220 --> 02:08:40,100
Similar to that evaluation, I think it's also an opportunity for the board to say,

1759
02:08:40,100 --> 02:08:44,720
But we also did this, you know, here's another piece of evidence or, you know,

1760
02:08:44,900 --> 02:08:49,300
there's where we really should be improving. So we do have a brief discussion about that policy.

1761
02:08:49,800 --> 02:08:56,480
And I think we even added a column at the end for suggestions for improvement or ways we can improve.

1762
02:08:57,280 --> 02:09:00,900
And that's been extremely helpful because then...

1763
02:09:00,900 --> 02:09:04,160
Did you put that on your work plan, you mean? Or was that on your...

1764
02:09:04,160 --> 02:09:06,140
That was cool. I was the monitoring template.

1765
02:09:06,140 --> 02:09:10,200
Yes, but on your work plan do you state when you're doing each of those policies?

1766
02:09:10,900 --> 02:09:23,860
Yeah, yeah, yeah, so in theory, Jen would, I'm not saying you are, but Jen would add all the policies to the work plan and we could essentially assign people to them and ahead of time

1767
02:09:23,860 --> 02:09:32,580
So they were aware of what policies they were going to monitor and they are saying that the monitoring report is it similar to the one that Pam does does not need to be a lengthy written monitoring report.

1768
02:09:32,580 --> 02:09:36,680
you can just table just to table like a table like yourself you've all

1769
02:09:36,680 --> 02:09:40,900
and it's just kind of jotting notes you do not need to do that

1770
02:09:40,900 --> 02:09:44,060
that full written on it to really helpful to assign

1771
02:09:44,580 --> 02:09:48,660
an easy policy to a new board member and give them that practice like

1772
02:09:48,660 --> 02:09:53,800
there's some couple really low hanging for ones and you could even also offer

1773
02:09:54,580 --> 02:10:00,460
veteran board members to help the new board member do their first policy monitoring report that's what we often do

1774
02:10:00,460 --> 02:10:03,400
And then that's been very helpful, too.

1775
02:10:04,580 --> 02:10:08,540
In Teconic and Green, we did it in a considerably different way.

1776
02:10:10,380 --> 02:10:15,640
We had a schedule like what we now have for executive

1777
02:10:15,640 --> 02:10:19,180
limitation monitoring, so that I think this is what you're

1778
02:10:19,180 --> 02:10:21,880
saying that happens in bar store every month, you

1779
02:10:21,880 --> 02:10:26,340
bar up a different policy under $3.04.0, but from there,

1780
02:10:26,440 --> 02:10:27,420
we handled it differently.

1781
02:10:27,420 --> 02:10:37,600
the board was pulled by email about are we complying entirely, substantially, only partially

1782
02:10:37,600 --> 02:10:43,480
or not at all, and then the next meeting the board discussed the results, and that did

1783
02:10:43,480 --> 02:10:50,360
not require any board members to try to summarize what they thought we'd been up to.

1784
02:10:50,500 --> 02:10:52,880
It was all a matter of what the board said we actually had been doing.

1785
02:10:52,880 --> 02:11:00,260
Yeah, it's another way you could do it, but I don't think you have to worry about that quite yet because you this is your first meeting of implementing your own policies

1786
02:11:01,740 --> 02:11:08,000
So I think you want to give yourselves a little minute time and then build it in for sure in the next year's work plan

1787
02:11:08,820 --> 02:11:11,100
I might be something later this spring you want to pick up

1788
02:11:14,080 --> 02:11:16,940
So if I take away from this to is we had a lot of good scenarios

1789
02:11:17,560 --> 02:11:23,080
Talk through one to things if there's something that you you need to talk about it comes up in the agenda

1790
02:11:23,080 --> 02:11:29,360
that you're going to submit it so that when we do our agenda building, we will consider

1791
02:11:29,360 --> 02:11:34,360
these questions regarding the topic and the agenda from there.

1792
02:11:34,520 --> 02:11:38,960
It's important to stick to the agenda because we want to make sure that we're all prepared

1793
02:11:38,960 --> 02:11:46,060
for the conversation, the public is prepared for the conversation, so we're trying to

1794
02:11:46,060 --> 02:11:46,560
mindful of that.

1795
02:11:46,560 --> 02:11:48,340
So we're sticking to the

1796
02:11:50,460 --> 02:11:52,020
survey that understands that.

1797
02:11:54,060 --> 02:12:03,640
And a service that's available to you with your contract with the SBA is I can also just sit in on meetings virtually to answer questions as they come up.

1798
02:12:04,320 --> 02:12:06,500
Not necessarily present like this and take your time.

1799
02:12:06,720 --> 02:12:09,780
But be a resource to you if that's something that you'd like.

1800
02:12:10,020 --> 02:12:11,500
So we're all going to run into.

1801
02:12:11,940 --> 02:12:13,620
Is your learning this?

1802
02:12:13,680 --> 02:12:13,860
Yeah.

1803
02:12:14,400 --> 02:12:14,740
Great.

1804
02:12:14,920 --> 02:12:15,580
Thank you, everyone.

1805
02:12:15,920 --> 02:12:16,240
Thank you.

1806
02:12:16,240 --> 02:12:17,700
Thank you.

1807
02:12:17,740 --> 02:12:21,000
Bethany, I have no idea how to get this off the screen so I'm giving it back to you.

1808
02:12:24,440 --> 02:12:29,200
Next topic is the governance process referring to policy point 0.

1809
02:12:29,560 --> 02:12:32,200
We have two policies, two motions.

1810
02:12:32,960 --> 02:12:33,280
You're back.

1811
02:12:33,520 --> 02:12:37,500
I like to make a motion to move policies C11.

1812
02:12:38,020 --> 02:12:40,320
Student freedom of expression in schools sponsored media.

1813
02:12:40,320 --> 02:12:48,440
Yeah, and that, excuse me, see 13, students experience your homelessness and D6 class size to second reading.

1814
02:12:48,600 --> 02:12:49,340
So moved.

1815
02:12:51,000 --> 02:12:51,540
Any discussion?

1816
02:12:54,550 --> 02:12:55,130
Hearing none.

1817
02:12:55,570 --> 02:12:55,870
All in favor?

1818
02:12:56,130 --> 02:12:56,570
Hi.

1819
02:12:56,890 --> 02:12:57,510
Any opposed?

1820
02:12:58,530 --> 02:12:59,210
Motion carries?

1821
02:13:00,450 --> 02:13:02,070
We also, oh, sorry.

1822
02:13:02,450 --> 02:13:02,650
Yep.

1823
02:13:03,030 --> 02:13:03,250
Go ahead.

1824
02:13:03,430 --> 02:13:04,470
No, I like to make a move.

1825
02:13:04,670 --> 02:13:05,750
I like to make a move.

1826
02:13:07,850 --> 02:13:09,490
You do not want to see me make a move.

1827
02:13:11,330 --> 02:13:12,610
No, what was happening?

1828
02:13:12,970 --> 02:13:15,010
I'd like to make a motion to authorize an article

1829
02:13:15,010 --> 02:13:17,730
for the City Elections on November 3, 2020.

1830
02:13:18,170 --> 02:13:19,590
Six ballot, that if approved,

1831
02:13:19,630 --> 02:13:22,450
allow us for the establishment of a capital reserve fund,

1832
02:13:22,890 --> 02:13:25,730
that would be under the control and direction of the school board

1833
02:13:25,730 --> 02:13:28,290
for the purposes of making capital improvements

1834
02:13:28,290 --> 02:13:30,350
at Rutland City Public Square.

1835
02:13:30,470 --> 02:13:30,770
Second.

1836
02:13:33,010 --> 02:13:34,610
So, for the human beings, the first time.

1837
02:13:34,750 --> 02:13:36,170
No, you made motion, I said.

1838
02:13:36,170 --> 02:13:37,190
I made it into the second, yeah.

1839
02:13:38,250 --> 02:13:46,250
and you discussion yes okay so i'm looking at that policy or i i think it's a great idea we

1840
02:13:46,250 --> 02:13:52,350
definitely need it but it's not asking for a specific like the fire department is two or three

1841
02:13:52,350 --> 02:13:59,070
cents added to the budget what are we asking so i'll ask you this point is that we put it on the

1842
02:13:59,070 --> 02:14:04,670
ballot to be able to establish the capital reserve fund and then what at once approved will come back

1843
02:14:04,670 --> 02:14:12,510
with a recommendation for how much you put into that account. I'm just a little bit concerned

1844
02:14:12,510 --> 02:14:18,410
that maybe we should do it all at one time. No. Now we would need to establish it. We need

1845
02:14:18,410 --> 02:14:21,830
to get voter approval just to establish the fund before we can talk about what we're going to

1846
02:14:21,830 --> 02:14:28,070
put in it because I don't once we get the voter approval to establish the fund we decide as a board

1847
02:14:28,070 --> 02:14:33,630
what goes into the fund. That doesn't go to a voter anything to the public. So wait a minute.

1848
02:14:33,630 --> 02:14:37,110
So this is going to be just part of our regular budget.

1849
02:14:38,610 --> 02:14:45,190
It will be money that we have that we've then set aside and for capital improvement fund.

1850
02:14:46,270 --> 02:14:49,450
So is there a lot of you adding anything to the tax base?

1851
02:14:49,510 --> 02:14:50,050
Okay.

1852
02:14:50,690 --> 02:14:56,970
So I think we need to explain that to make sure we explain that clearly to the voters.

1853
02:14:58,130 --> 02:14:59,970
I read that and I think you're asking.

1854
02:15:00,000 --> 02:15:06,860
For more money. No, you're not telling me how much you're asking. No, we just want to, you know, I mean, you belong to the checking account.

1855
02:15:07,360 --> 02:15:15,400
We just want to be able to set aside money for capital improvements. And it goes into a different, it protects the funds from being used in a different way.

1856
02:15:15,680 --> 02:15:22,100
You all decide the board decides how much to put in, and then it decides when to take it out and for what?

1857
02:15:22,700 --> 02:15:26,240
Okay. So that would be maybe surplus in the budget that you did.

1858
02:15:26,520 --> 02:15:28,300
Correct. Okay. So that's all you're.

1859
02:15:28,300 --> 02:15:41,300
I think it's a great idea too, I'm wondering, number three here says protect funds from uncertainties related to possible school consolidations under Act 170.

1860
02:15:42,640 --> 02:15:47,400
How sure are we that that would actually be a protection?

1861
02:15:48,380 --> 02:15:53,720
I think it, are we sure about anything with protection in merger and consolidation right now?

1862
02:15:53,720 --> 02:15:58,100
No, but I think it's better than not having any of that.

1863
02:15:58,100 --> 02:15:59,740
This gives us a better chance, right?

1864
02:16:01,140 --> 02:16:06,320
Especially because the language that we are proposing also has in it,

1865
02:16:06,320 --> 02:16:08,820
that this to be used for run and state public schools.

1866
02:16:08,880 --> 02:16:09,760
It's nice.

1867
02:16:10,420 --> 02:16:12,600
Is it the attorney reviewed that or no?

1868
02:16:13,680 --> 02:16:19,440
We've used ballot language that's been used by other school districts and towns.

1869
02:16:20,680 --> 02:16:24,680
So the motion, I guess, is done for all of you.

1870
02:16:24,680 --> 02:16:25,080
Hi.

1871
02:16:26,080 --> 02:16:26,560
Can you pose?

1872
02:16:26,740 --> 02:16:27,200
Any discussion?

1873
02:16:28,120 --> 02:16:28,140
I can.

1874
02:16:28,900 --> 02:16:29,780
I can already have the discussion.

1875
02:16:31,360 --> 02:16:32,320
Any opposed?

1876
02:16:33,860 --> 02:16:34,420
Motion carries.

1877
02:16:34,820 --> 02:16:35,340
Thank you.

1878
02:16:36,260 --> 02:16:39,340
The superintendent report was in your pocket.

1879
02:16:40,680 --> 02:16:41,740
There's already questions.

1880
02:16:42,880 --> 02:16:44,780
I highlighted just a couple of little things.

1881
02:16:44,780 --> 02:16:45,920
I didn't see it in the morning.

1882
02:16:46,080 --> 02:16:47,820
You have it.

1883
02:16:48,420 --> 02:16:50,000
We're not in your kind of care.

1884
02:16:50,040 --> 02:16:50,940
It's a good school.

1885
02:16:50,960 --> 02:16:51,560
It was a good school.

1886
02:16:51,900 --> 02:16:52,080
It was a good school.

1887
02:16:52,880 --> 02:16:53,660
Oh, okay.

1888
02:16:54,040 --> 02:16:57,980
It's one year all and invited to our convocation on Tuesday.

1889
02:16:58,160 --> 02:17:04,040
August 25th, the entire district will gather together at 8 o'clock at the high school.

1890
02:17:04,300 --> 02:17:08,480
If you're going to come, please let us know so that way we can just plan.

1891
02:17:09,360 --> 02:17:10,200
Brunch will be offered.

1892
02:17:10,380 --> 02:17:11,340
We'll have a keynote speaker.

1893
02:17:11,600 --> 02:17:12,740
We'll recognize staff.

1894
02:17:12,940 --> 02:17:13,940
It will be a celebration.

1895
02:17:14,840 --> 02:17:17,520
And then we'll have brunch together before people head back to their buildings.

1896
02:17:18,560 --> 02:17:22,300
Number of community partnerships have happened over the summer months.

1897
02:17:22,940 --> 02:17:27,620
One we're partnering with the Rotten Recreation Department, using grant funds to offer free

1898
02:17:27,620 --> 02:17:35,340
family events on Fridays at Whitespool, kids do crafts and swimming in games, all free of

1899
02:17:35,340 --> 02:17:36,200
charge for family.

1900
02:17:37,360 --> 02:17:42,920
We also have partnered with the Flint Theatre to offer what's called Playing Fields.

1901
02:17:42,920 --> 02:17:49,640
It's a project that's a back-to-school celebration, all students, and their families, community, are invited.

1902
02:17:50,300 --> 02:17:56,260
It's going to be at the intermediate and middle school field, and it is at 6 o'clock.

1903
02:17:56,540 --> 02:17:58,100
So everyone is welcome to attend.

1904
02:17:59,300 --> 02:17:59,960
Yeah, thank you.

1905
02:18:00,040 --> 02:18:00,680
I don't have it.

1906
02:18:01,000 --> 02:18:01,920
I don't have it.

1907
02:18:03,060 --> 02:18:05,500
Let me just make sure there's nothing else I wanted to highlight.

1908
02:18:06,360 --> 02:18:06,740
Okay.

1909
02:18:07,140 --> 02:18:07,460
There we go.

1910
02:18:09,280 --> 02:18:10,240
Thank you.

1911
02:18:11,820 --> 02:18:16,220
We do not have an anticipated executive session, this is my understanding.

1912
02:18:17,100 --> 02:18:20,700
The next meeting will be September 8, 6 o'clock.

1913
02:18:21,940 --> 02:18:27,800
I would like to welcome Herb to walk us through their self evaluation today.

1914
02:18:32,600 --> 02:18:41,740
Well, that's actually what I brought up the presentation, which is that we do need to establish

1915
02:18:41,740 --> 02:18:47,900
a schedule. I think she's right that we don't have to do it right away. But the work plan

1916
02:18:47,900 --> 02:18:56,680
ought to say that November 10th, 2027, for example, we're going to be evaluating our own

1917
02:18:56,680 --> 02:19:04,540
following up policy 4.1. So on, sounds like we haven't figured out whether we want to do it the way

1918
02:19:04,540 --> 02:19:11,540
are still does it or the way to kind of ingrained it or maybe a third way. But we need to do it because

1919
02:19:13,820 --> 02:19:20,720
otherwise policy governance doesn't work. I said, well that's what you had in mind though.

1920
02:19:21,860 --> 02:19:25,580
I was going to go over the questions to self evaluate us as a group.

1921
02:19:25,580 --> 02:19:29,460
Oh, yes, that one. Oh, the formula already had.

1922
02:19:29,740 --> 02:19:30,100
Yes.

1923
02:19:30,100 --> 02:19:32,260
Okay, yeah,

1924
02:19:36,080 --> 02:19:40,820
well, um, taking him in order with um, and let's just take maybe the first three

1925
02:19:40,820 --> 02:19:45,680
Karen's suggestion here where it was the board engaged in the meeting

1926
02:19:46,700 --> 02:19:48,760
Impression is yes, it was

1927
02:19:48,760 --> 02:19:52,540
Thank you. That's great. Great. It would be follow the agenda

1928
02:19:53,400 --> 02:19:55,520
Yes, we did

1929
02:19:56,300 --> 02:19:58,280
Regrettably sometimes but we did

1930
02:20:00,280 --> 02:20:04,360
Did we refer any policies for items on tonight's agenda?

1931
02:20:05,300 --> 02:20:08,200
I'm not quite sure what that wording means.

1932
02:20:08,200 --> 02:20:08,660
You did.

1933
02:20:08,920 --> 02:20:10,500
You were actually mad at it.

1934
02:20:10,700 --> 02:20:10,960
Yeah.

1935
02:20:12,020 --> 02:20:13,700
We're all going to be so-and-so.

1936
02:20:14,200 --> 02:20:15,080
Thank you for that.

1937
02:20:15,180 --> 02:20:16,500
Oh, refer to any policies.

1938
02:20:17,020 --> 02:20:17,960
I left out the two.

1939
02:20:19,280 --> 02:20:23,640
Did the boy focus his work toward the future of the district and achieving its ends?

1940
02:20:24,300 --> 02:20:26,140
Certainly toward the future of the district.

1941
02:20:26,140 --> 02:20:33,040
The chiefing the ends is a little hard to establish because we haven't flushed out our ends policy yet.

1942
02:20:33,600 --> 02:20:38,720
That's one big task we still have in front of us, and we have an ends policy, but it's just a skeleton.

1943
02:20:41,740 --> 02:20:48,380
I did the Board identify the opportunities to link to its owners. Yes, and Pam just brought up some of them right now, right then.

1944
02:20:49,060 --> 02:20:52,140
And did any future training topics come up?

1945
02:20:52,600 --> 02:20:57,200
Well, we did discuss that the new board members need to be trained in policy governance.

1946
02:20:57,660 --> 02:21:00,520
I can't think of any other training topics.

1947
02:21:01,320 --> 02:21:02,500
I think that was it.

1948
02:21:02,540 --> 02:21:05,380
So we got to be talking about getting a little bit of training too.

1949
02:21:06,680 --> 02:21:10,100
Yeah, that was in one of the two different student.

1950
02:21:10,300 --> 02:21:11,380
Maybe we could look into that.

1951
02:21:11,540 --> 02:21:12,000
Descriptions.

1952
02:21:12,920 --> 02:21:13,060
Yeah.

1953
02:21:13,660 --> 02:21:13,960
Interesting.

1954
02:21:15,460 --> 02:21:22,260
A plus for everybody, great work, and let's see can I get a motion to adjourn?

1955
02:21:22,380 --> 02:21:23,000
So moved.

1956
02:21:23,280 --> 02:21:23,440
Second.

1957
02:21:23,620 --> 02:21:25,700
I can really have to say all favor.

1958
02:21:26,220 --> 02:21:26,760
Everybody says yes.