Like to call this meeting of the sachse city council to order. Today is monday, may 15th, 2023.
the time is 6:30 p.m. Time is 6:30 p.m. We are called to order.
first item on the agenda is the invocation and pledge of allegiance. Before we do that, I would like to take this moment and reflect on the tragedy that we Had that visited our city this past.
two weeks ago, as you may know, we did have two young residents that lived in sachse that Did perish in this event.
and there's been a lot of hurt, a lot of heartache.
and we definitely feel that. And I would just like to say in the in lieu of a prayer tonight, I would like to just Have us do a moment of silence to remember our young
victims at this time.
thank you very much. I would like to also, too, for those who are interested, there will Be a prayer vigil tomorrow night at the cross church in wylie, 6:30
to 7:30. The public is invited. So, again, a prayer vigil from 6:30 to 7:30 at the cross church in wylie.
the public is welcome to attend. With that, I've asked miss buhler to lead us in our pledge of allegiance.
please rise.
allegiance],
thank you, you may be seated. The next item on the agenda is item b special announcements.
item one, we will recognize our sachse city of sachse 2023 scholarship winner.
so with that, kylie, if you come down.
all right. Well, this is kylie. I'm going to try my best here. Uh, kaneshige.
okay, that's good. That's pretty good for me. So I'm just going to stick with kylie, if that's okay.
so kylie is our $1,000 city of sachse scholarship winner. Of course, that scholarship is provided by cwd our solid waste provider, and kylie has Great things ahead of her.
so I just want to briefly share that with our audience and the council where she's headed From here.
so kylie, of course, is a senior at wylie high school, where she has been a proud member Of the school's band for several years now.
I can definitely relate to that. So I was in marching band and you all did a great job this year.
served as drum major and the flute player. And then also you showcase your talents on the field and off the field.
kylie is also an active student council member serving as a student body historian.
she has attended wylie isd for the past 13 years and has consistently ranked in the top Ten of her class.
congratulations. Her achievements include our academic achievements include being a National.
commended scholar and national hispanic scholar, a birmingham scholar.
and callie has a passion for biomedical engineering, and she will attend cornell University to pursue this field.
congratulations again, kylie. That's a great accomplishment.
[inaudible].
okay. Next on our agenda, we're going to do a little different.
we're going to recognize our public works. So you guys come on down.
oh, not yet. Tell them that we had a change. Come on. Okay.
so if you don't know. Our. The public works administration has been around since 1960 and has sponsored National public works week across north america.
more than 30,000 apwa members in the us and canada use this week to energize and educate The public on the importance of public works in our daily lives.
so with that, we want to recognize that via proclamation. Whereas public works professionals focus on infrastructure, facilities and services that Are of vital importance to sustainable and resilient communities and to the public health,
high quality of life and well-being of the people of sachse, texas. And. Whereas, these infrastructure, facilities and services could not be provided without The dedicated efforts of our public works professionals who are engineers, managers and
employees at all levels of government and the private sector who are responsible for Rebuilding, improving and protecting our nation's transportation, water supply, water
treatment and solid waste systems, public buildings and other structures and facilities Essential for the public.
whereas it is in the interest of the public civic leaders and children in the city of Sachse to gain knowledge of and to maintain an ongoing interest in understanding of the
importance of public works and public works programs in their respective communities.
whereas the year 2023 marks the 63rd annual anniversary of the national public works week Sponsored by the american public works association.
now, therefore, I, jeff bickerstaff, mayor of the city of sachse, do hereby designate the Week of may 21st through 27th 2023, as national public works week, and urge all of us to
join with representatives of the american public works association and government Agencies and activities, events and ceremonies designed to pay tribute to our public works
professionals, engineers, managers and employees, and to recognize substantial Contributions they make to protecting our national health, safety and quality of life.
thank you very much, guys. Appreciate it.
all right. Now we're going to go back in order here. Our next proclamation is we are going to recognize an outstanding group of young Athletes.
so I want to ask the sachse high school bowling club to come on up.
so I don't know about everybody else on council, but we did not have a bowling team when I was in high school.
so y'all did awesome this year making the state tournament.
and we'd like to take take this moment and recognize the great achievement you Accomplished.
and it's just it takes a lot of hard work to get that far.
I don't have to tell you guys that, but we want to take a moment and recognize your Outstanding achievement this year.
so with that, I'm going to read a proclamation.
whereas bowling teams from across the state of texas competed for top honors in the 2023 Texas high school bowling club state championship team tournament.
and. Whereas, the sachse high school varsity bowling team honed their skills and earned a Spot to compete at the state championship.
and. Whereas, these mustang bowlers compete at the highest level of skill and Sportsmanship.
and. Whereas, the city of sachse recognizes the outstanding commitment to excellence of The students, coaches and leadership of the sachse high school varsity bowling team.
now, therefore, I, jeff bickerstaff, mayor of the city of saxy, do hereby recognize and Honor the outstanding achievement of the saxy high school varsity bowling team in advance
for advancing to the prestigious 2023 texas high school bowling club state championship Team tournament on this day may 15th, 2023.
congratulations, guys.
on a cold.
okay. Thank you.
all right. That is not the last young athletes we're going to recognize tonight. So now we're going to recognize the sachse high school boys varsity soccer team.
so if we can. Oh, yeah.
hey, bowling guys, come back up here for a second. We forgot one thing.
we got a present for you. Very cool.
we haven't always had these at the meetings, so we sometimes we forget.
so we're going to take another picture. [inaudible]
congratulations again. Thank you.
luckily, we did not forget the sign. We're going to have the next sign with us up here to begin with, you guys.
[inaudible]
. I want to come this line up behind here. Yeah
pretend like you love each other.
okay. All right, got to love each other a little bit more than that.
okay, we're good. We'll figure that out for the picture. Okay. So we just got to recognize in the bowling team, but we did definitely did not want To leave out the boys soccer team.
these guys, if you follow them this year, they just had an amazing season.
amazing to get. First of all, to get that far is just incredibly special and to compete the way y'all did Even in the state semifinal game against a team I believe went on
to win the whole thing. It just it was amazing.
and, you know, as you know, if you've done any kind of activity, what have you, that Doesn't happen by magic.
you know, there's a lot of hard work involved. And, you know, when their season first started, that first day they showed up, they Probably didn't want to do a lot of things.
and I'm pretty sure about that one. But as you can see, hard work pays off.
and I promise you, as a wise man told me one time, there's no substitute for hard work, no Substitute.
so with that, we want to recognize this outstanding group of young young athletes, Whereas the soccer teams from across the state of texas compete for top
honors in the state championships each year. And. Whereas, the sachse high school boys soccer team competed for the first time at the Soccer semifinals for the state championships in georgetown.
and. Whereas, the mustangs had an incredible season with 21 wins and several players Earning all-state recognition.
and. Whereas, the city of sachse recognizes the outstanding commitment to excellence of The students, coaches and leadership of the sachse high school boys soccer team.
now, therefore, I, jeff bickerstaff, mayor of the city of saxony, do hereby recognize and Honor the outstanding achievements of the sachse high school boys soccer team for
advancing to the prestigious 2020 36a boys soccer state championships in texas this day, May 15th, 2023.
congratulations, guys.
and we are going to take their picture with the sign first this time. All right. Whoever wants to hold it, let the middle guy.
and so if I can squeeze in a little tighter, I'm going to have to.
here we go. Get in. Jaden. Hey, nick.
yeah, we got to. There you go.
now it's not blocked the sun and.
what? A couple more.
right. Get back. Right on.
thank you, sir. I appreciate it. Yeah, I'll say a couple things.
I really wasn't prepared to say anything, but I think it's worth talking a little bit About these guys.
you know, we discussed all year long about peaking at the right time.
um, and, and they had to go through a lot of adversity and some failures, you know, to Really reach their full potential.
and I think that's what I'm most proud of about this group is that, you know, some of the Losses that happened during our district season and some of the setbacks and even even
some of the frustrations that were going on throughout playoffs. I mean, every game we played in, it seemed like was was really tight.
it was one goal game. We had like I think 3 or 4 out of our six postseason games were one nothing games, you Know, our defense
had a stretch of like 625 minutes and shut out soccer.
our goalkeeper got 12 clean sheets. So there were a lot of things that didn't really come easy for us.
and, you know, if the guys, you know, that weren't starting, you know, as soon as they Got the opportunity, they jumped in.
they more than anything, I think those guys were like kind of a some positivity around The team, even if they weren't necessarily the star player or
whatever. So I think the best part about this team is that nobody really cared about who Got the credit.
and like I said, you know, we overcame a lot of adversity and and and a lot of challenges And we really peaked at the right time and,
you know, made it to our full potential. So I'm really proud of these guys.
this was my first year here at at sachse. And everybody's telling me I've set quite a bar, you know, and I think we have a lot of Things to look forward to.
but this group, especially will be difficult to follow in their footsteps, and I'm very Proud of them for that.
so. You are dismissed.
the bowling team is free to go to if you want.[inaudible]
we do have one more proclamation. We're going to see if that person is available.
can I try and slide it?
look, it's the real thing, okay?
yes. Actually, hang around for just a second.
come on down, mr. Murray.
you don't get to talk, but come on down now. Mr. Murray didn't know we were doing this.
that's why he was a little surprised. Sir, come on.
so this is my good friend, mr. Murray. And, you know, a little birdie told us that you've got secondary teacher of the Year.
I did, sir. For the whole district? Yes, sir. I still don't know how that happened, but we're here to celebrate nonetheless.
but in all seriousness, no, mr. Murray. Quite a few years now. And it's not a stretch to say that he has helped me feel my way through the district, Especially when it comes to extracurricular activities, namely
the sachse high school mustang band. And he has always been there. And he's let me do some fun stuff with that.
and, you know, mr. Murray, you know, you're just as much a part of sachse as anybody that teaches in our District.
and you teach right here at sachse high school. And so we want to take a moment and honor the fact that you were teacher of the year.
and with that, we're going to I'm going to read a proclamation and give you a special Gift.
so I might let you say something.
whereas the independent school district serves the communities of garland, rowlett, Sachse and sachse with nearly 3500 teachers and more than 52,000 students.
and. Whereas, educators play a critical role in the education and well-being and future Success of our children, often spending countless hours on this task.
and. Whereas, the students of today will become the business and community leaders of Tomorrow, so their growth and formation are of primary importance for the community and
the economy. And. Whereas, 60 high school freshman english teacher john murray was named a 2023 secondary Teacher of the year in garland isd, having shown incredible dedication and passion for
student success. And. Whereas, the city of sachse is grateful for mr. Murray and all he does for the students of sachse and garland isd.
now, therefore, I, jeff bickerstaff, mayor of the city of sachse, do hereby recognize john Murray for his significant contributions to the students, families and the community, and
for being named 2023 secondary teacher of the year in garland isd on this 15th day of may 2023.
congratulations, sir. Thank you, sir.
oh, wait, hold on.
so we got another surprise. You got another surprise for you. So you cannot put this on your street.
just telling you, you put it anywhere but there. But to honor and to not memorialize, that's the wrong word to put etched in stone, if you Will.
the teacher of the year. So we got fantastic. John murray 2023 teacher.
oh, my goodness. Thank you.
do I get to keep this? You do get to keep.
I don't know if he'll let you hang it up in school, but that's another story you want to Say?
no, sir. Well, 30s tops.
first off, mayor. Council. Mr. Creel. Thank you, guys.
I literally left my house about 11 minutes ago. And what I hope this is just this is stunning.
I'm proud to be a mustang. This is my passion.
I retired from the military and this is the only job I would come out of retirement for.
and I will continue teaching at sachse as long as they have me. I love what I do. I love my students.
I love my staff. I love my administration. We do good things here. We really do good things both for our community, both for our families as well.
mr. Creel knows if he calls, put the bat signal up, I'm going to be here.
so thank you guys for this. I'll accept this. On behalf of the great staff of sachse high school teachers, and we Make magic happen every day.
thank you for letting us do what we do. Thank you. He won't say it.
but one last thing I'll say is, if you look at that proclamation really closely, Dedication to the students are second to none.
and so, again, we thank you, mr. Mayor. And that was a little more than 30s. But that's okay.
not get them together.
all right. So I think it's fair to say that especially the last two meetings, we love Celebrating our student athletes and our young people.
and I think it's very cool that we can honor those young women, young men that are Accomplishing great things.
so, again, congratulations to everybody. Okay. With that, we'll go on to item b6 mayor and council announcements regarding special Events, current activities and local achievements.
anyone on council would like to address council or the audience at this time.
mr. President? Brick yes. Last time we're up here, I gave basically a notice that we were going to have an animal Shelter get together for
vaccination of kitty cats and puppy dogs. We had over 100 plus animals about two weeks ago that received an array of vaccinations.
that's at least 100 plus people. But some had multiple pets, so that's really good.
local starbucks arrived and gave out some donations to the folks, and it was a really Successful event.
there's not we don't have a huge staff there. So the people that are there really rely on the volunteers.
so the volunteers and the animal shelter staff really just knocked it out of the park.
so colin king might come up here in a little bit, say a little something about it.
but just wanted to just say hats off to the staff there for pulling off a great event.
thank you. Mayor pro tem franks. Yes, sir. We had the second pickleball tournament.
no, I did not play. Nobody wanted to play with me because I'm so terrible. I thought you were defending champion.
no, I wasn't the defending or the current.
it was held last saturday, the sixth. We had 32 participants.
we had men's doubles, women's doubles and mixed doubles. And we had a over 55, I think, and younger 55.
I did not play in either. Everybody got a t shirt and snacks, waters, all that kind of good stuff.
but the winning teams have earned bragging rights to all the folks that come up there on, I would say, at least five days a week.
there's guys up there playing and they all beat me.
they obviously got a medal and trophies, but the next tournament, I'm waiting to hear a Date and time, but we haven't had that yet.
the winning teams were quack attack, fire and fitness or fire and fitness.
excuse me? The bolivars, which is someone's last name. Kitchen chickens, which is a pickleball reference and hit me with your best shot.
so there's always some interesting shirts that come out of this. Everybody gets their little team shirts made to the next event that we have coming up.
if the mayor doesn't speak, is the rescheduled grand opening of the jc sachse park, which Is currently open?
we're just going to have a official grand opening. So this can be june 3rd at 11 a.m.
again, pending weather. So hope to see you all there. Thank you, mr. Franks. Mr.
milsap. For the dallas public library.
the summer reading kick off will start june the 3rd, 10:00. That's three saturdays from now.
and last year I think they had the best enrollment participation they've had in on Record.
and we're expecting the same thing this year. Thank you, miss millsap. Any other council members like to address the audience or the Council at this time?
miss nash. I don't have any announcements tonight.
I should ask you that before. That's okay. I have just a couple. Thankfully, fellow council members got rid of some of them.
the two that are we'd like to mention the cwg extreme green and drug takeback event will Be this saturday, may 20th, from 8 a.m.
to 1 p.m. In the city hall parking lot. Residents may drop off trash, brush and appliances at the event.
cwg will be collecting electronic and hazardous waste as well as shredding documents.
this event is for sachse residents only and you will be asked to show proof of residency.
so again, that's this saturday, may 20th, 8 to 1 p.m. City hall parking lot.
and then we also have our annual fire station open house. Both fire stations, one and two will be open from 10 a.m.
to 2 p.m. On saturday, may 27th. So a week from this saturday.
there will be fun activities, station tours and visits with sparky. As I've always said, you don't want to miss sparky.
most importantly, please consider donating blood to carter bloodcare at the event.
there is a critical need for type o negative and an urgent need for a negative b negative And platelets.
every donation can save up to three lives. Sign up on the city's website and for more information.
again, that's open house for both fire station one and two. Saturday, may 27th, 10 a.m.
to 2 p.m.. All right. That concludes our announcements.
next item on the agenda is public comment. The public is invited to address the council regarding any topic not already on the Agenda.
the time limit is three minutes per speaker. The public comment card should be presented to the city secretary prior to the meeting.
according to the texas open meetings act, council is prohibited from discussing any item Not posted on the agenda, but will take comments under advisement.
I did have one card submitted previously that was travis yates.
I do not see him in the audience. Okay. I did not receive any other cards.
anyone else like to address the council at this time on an item, not on the agenda?
yes, sir. Colin king 7315 high point here in sachse
wasn't originally going to talk, but councilman furstenberg gave me the opportunity to or Encourage me to have the opportunity to come up and talk about the shelter.
we did have an excellent shot clinic. I guess it was what, two, two weeks ago?
I had a great turnout, had great volunteers down there in in starbucks, was was wonderful To come down and donate coffee and
that morning. What I really like to talk about briefly is, is our inventory down there?
well, not inventory, but our residents down there. We are down to just a couple of big dogs.
we are running a special on big dogs and hope that somebody can come down and find one of Our nice, playful, lovable big dogs, momo and chloe find them a good
home. What we really would like some help with is kittens.
now, normally when kittens come in, they go out the next day. Kittens are very popular.
last time I was down there was about what to know yesterday and we still had ten kittens.
so anybody out there or here that is looking for a pet?
we've got a great group of kittens down there. We are also running specials on kittens as well.
so with that, I thank you very much. Thank you, mr. King.
anyone else like to address the council at this time for an item not on the agenda.
come on down. Matthew.
matthew. Hobo. 5511. Oak ridge circle. Top of the hill.
um. I have to say, one of the silliest things that I have heard here lately was that this August
body. Spent $11,477.
to travel hundreds of miles to go down to austin and talk about local items.
we have to spend $12,000 because I'm sure that amount does not include labor rates.
man hours. And I'm highly confident everybody didn't take vacation.
and 500 miles to talk about local issues.
I'm shocked that we don't have phones at city hall where we could just pick up the phone And talk to our local
representatives. We had a council meeting about it. Was there not any coordination between what you wanted to talk about and the local Representatives?
just seems like $12,000 and vicksburg still floods.
I saw a picture of our blue water tower the other day, I think it was for the soccer Team.
and it was the prettiest south garland blue, I think I've ever seen.
but for a quarter of $1 million of utility funds, I guess that's all you get.
and vicksburg still floods. I think there needs to be a reexamination of where our money goes because I've said many Times the services I
receive for the taxes I pay are nowhere proportionally.
correct. And it seems like $600,000 for a coffee shop.
not a problem. $100,000 for a project firm.
not a problem. But vicksburg still floods.
our roads are still crap. And you all go to austin for a week.
it just seems like priorities are off somewhere. Thank you so much. Anyone else like to address the council at this time on an item?
not on the agenda. Seeing none. We'll move on. Next item on the agenda is consent agenda.
all items listed on the consent agenda will be considered by the city council and will be Enacted by one motion.
there will be no separate discussion of these items unless a council member or a member Of the public. So request item d one approved the may 1st 2023 meeting minutes item to consider Authorizing the city manager to execute a lease agreement with the federal aviation
administration for space for an antenna and equipment located at fifth street and sachse Road.
we do have a request from residents to remove item d one, so that will be removed. That leaves item d two motions.
questions. Comments from the council.
mr. President. Brick. Like a motion to approve item d two as presented.
motion by mr. Prestonsburg to approve item d two as presented. Do I have a second, ms. Howarth?
second. Second by ms. Howarth any further discussion?
hearing none. Please cast your ballot.
motion carries unanimously. Okay, so we do have the request to remove item d one, so we will hear that now.
item d one approve the may 1st 2023 meeting minutes do have request by marty hobolt to Remove this item for discussion.
mr. Holbrook. Matthew holbrook
5511. Oak ridge circle, sachse, texas. Top of the hill. My favorite subject.
you are getting a little better. I think you covered vicksburg a little fairer than what I was expecting.
but when you said the city council was going to give me $312,000, I stood up here and Said it was in the video because councilman
franks told me that if I wanted to know what was actually said, I got to watch the video.
and I did. And the video says, y'all gave me $312,000.
and I said, what's my recourse? Well, according to the meeting minutes, you ain't doing a damn thing.
all you got to do is put in a little note that says the video said one thing, it was Misspoken and this is a correction, but you just voted to do nothing.
now, franks and mr. Prestonsburg, they took decisive action last time and they started a conversation and They said what was going to be done.
and it was supposed to get fixed, but sad to say, it didn't.
just curious of what the plan is now and when you all get your act straight.
maybe I can quit showing up every monday. Thank you. Thank you, mr. Hobo. Mayor pro tem frank's.
yeah. Do we change it in the meeting agenda?
would. Yes, councilman you asked me to do that and we did not get it.
thank you. We did not get it handled. And we will. Thank you.
any further discussion. If not, I'd entertain a motion.
ms. Hayworth. Oh, hold on.
got it. Make a motion. Be one as presented.
have a motion by ms. Howarth to approve item d one as presented. Do I have a second, mr. Lindsay? Second.
by mr. Lindsay. Any further discussion? Hearing none. Please cast your ballot.
motion carries your next. Next item on the agenda is item e. Regular agenda items.
item e one considering an ordinance canvasing and returns and declaring the results of The general election held on saturday, may 6th, 2023, for the purpose of electing a
council member place three and a council member place four. Miss granger.
yes. Mayor and council. We had an election on may 6th to determine council member place three and council member Place four, and we had
four council member place three we had frank, millsap was unopposed. He had 1110 votes.
therefore, is the council member in place for council member place?
four richard chandler had 401 votes. Chance lindsey had 824 votes.
therefore, mr. Lindsey did win that election.
thank you, miss granger. Questions or comments from the council?
questions or comments from the public. Seeing none. I'll entertain discussion or motions.
mayor pro tem franks make a motion to approve item e one as presented.
have a motion to approve item e one as presented. Do I have a second? Ms.
howarth. Second. Second by ms. Howarth. Any further discussion?
hearing none. Please catch it.
motion carries unanimously. We'll take this opportunity to say congratulations, mr. Millsap. Congratulations, mr.
lindsay, and look forward to serving with you at least two more years, maybe three.
depends. But again, congratulations, both of you. Next item on the agenda is item e 2 discuss and provide direction on the establishment of A rental inspection program.
ms. Nash. The mayor and council.
lauren rose, assistant city manager, is here to give you all an overview of the program That you all talked about several meetings ago.
and of course, we also have ray mendez here, who is our neighborhood services manager, Who understands more of the actual details on day to day on the ground of all
those neighborhood services issues. But lauren will give you a little longer than normal presentation just to take a little Walk down memory lane on what we've talked about on this issue since we've been talking
about it for several years and then certainly allow for plenty of time to answer any Questions that you all may have.
thank you, miss nash. Hello, miss rose. Good evening, mayor and council. Lauren rose. I apologize.
I had bad timing with a cold, so bear with me tonight.
just keep it to yourself. Yeah, I'll stay far away. All right. So just a quick overview of what we'll chat about tonight.
we'll revisit the comprehensive plan. We'll talk about our prior discussions, where we'll recap the options that were Discussed.
we'll provide some information about details that are currently collected.
and then we'll go over what some of our comparator cities do and then we'll talk about Options.
that's what we'll spend the bulk of tonight's conversation discussing, and then we'll go Over next steps.
so as it's mentioned in the comprehensive plan, this is contemplated within that document That was established in 2017 as an item that the city of sachse could look to doing in the
future. We discussed how these programs can take various forms and do so in a variety of The communities in north texas,
depending on the size of the problem, the specific need they're trying to address and Really the preferences of the community.
they can be registration only programs or they can be a combination of registration and Inspections.
they can involve some kind of a fee if that's the desire of the council, and they can Require a basic inspection to ensure that the property is compliant with minimum property
standards. We also discussed that the timing of implementing a program of this type would Could be beneficial based on
the city of sachse development cycle and the age of our neighborhoods.
so there is some general interest among the council in looking into more details about a Program like this.
we were asked to return with more information about options and potential structures Should we wish to pursue a program like this in our future.
I did also want to reference some of the collection of information that we do currently Gather in utility billing, and then we'll go over the three
options available for your consideration tonight, which is a registration only program, a Registration and combination inspection program, and take no action regarding
rental properties. So this is some information that's currently collected by utility billing.
this is a copy of the application that is used when an individual wants to establish Water service with the city of sachse.
you can see where that star is located, that on this document we ask for the owner and Landlord name.
in addition to this, if it is a rental property and they're trying to establish service, We do ask for the first and last page of the lease.
and the reason we do that is because we simply want to establish that this transaction is Approved.
this is a legal situation and that the person who's trying to occupy the property and Turn on water in their name is legitimate in doing so.
that's really the only purpose of gathering that information. And it is not something that we currently share back and forth between utility billing and Neighborhood services, because it doesn't always relay the
contact information of the property owner, if that makes sense.
so look at what our comparator cities do in terms of providing rental registration Programs.
you can see here there's a 50/50 split. Some programs, some cities do not have any programs established, while others and you Could probably categorize them as older, more mature neighborhoods do
have. These types of programs established, and they charge a variety of fees for these Services.
and again, I think that's really dependent upon the preferences of that particular city.
okay. Option one is the registration only program.
and this program would require any non resident owner who intends to lease or rent a Single family residence to register that residence with the city of sachse.
if they have more than one location, we'd ask that they provide a registration for each Location of the property that they have, and each registration would provide
information about the owners, the management company, if those exist, and information Pertaining to the residents occupying or who will occupy the
property. So does our registration only program.
this talks a little bit about the mechanics that could be in place. We've modeled this after what we've seen in other cities where you have kind of a Standard deadline for submitting registrations for that year or you've grandfathered them
in as they come online. And then just for the sake of clarity and ease of remembrance, all registrations would Expire on december 31st of the current year and then would be
due by january 30th of the following year. So that gives folks an opportunity to kind of reassess.
let us know if any information has changed and they're not having to keep up with Multiple deadlines.
option two is a registration and inspection program. The same process that was aforementioned would be combined with an inspection associated With the property as a condition to the registration of the
property. The property owner would consent and permit the city to conduct an inspection To ensure that minimum property standards are met and the property owner would request the
inspection prior to the tenant taking occupancy of the property.
and then we would require those inspections. Any time the property changes in tenancy.
again, we're not trying to be cumbersome there, but it is difficult. It can be difficult to conduct an inspection when a resident is already residing at the Property and this is just kind of a cleaner way to make sure that we're
checking on things before someone's occupied occupying the space. Excuse me. So this kind of goes over a basic outline of what the inspections would Consist of.
these would be minimally intrusive. That was important based on the feedback we received at the last meeting.
and it again, would really focus on life safety issues. So you can see here you've got interior check for working smoke alarms.
check that the windows and doors open and shut. Check the outlets for electrical issues, check plumbing fixtures and check air Conditioning to make sure that they're all in working condition on the exterior, we would
check the premises to ensure that it's obviously free of any visible code violations.
we would look at the roof, the soffits, the fascia and gutter for signs of deterioration, And we'd look at accessory structures for rotted wood siding and paint, and
we'd check the exterior fencing for signs of deterioration. If we were to move forward with an inspection program like this, staff would highly Recommend publishing the inspection checklist on the city's website so
that property owners know and tenants know what could be what would be inspected if they Were to participate with a rental program in the city of
sachse. We would not want there to be any surprises about what's included, and we'd want It to be a very open and transparent process.
an option three take no action. Counsel may wish to take no action on this matter.
as a reminder, this was a concept that was contemplated in the 2017 comprehensive plan.
obviously, these programs are not required. We could wait until we start to see more issues with rental properties and then kind of Assess at that point and decide to move forward with creating a formal program.
and with that, I'd be happy to answer any questions that you all might have.
sorry about that, miss ross. That's okay. So, questions or comments from the council.
mr. Lindsay. Hi, lourdes. Thanks for the presentation.
first question was, how come the presentation wasn't included in the agenda packet?
we were still formalizing details of the presentation and we were gathering information.
so I apologize for that. Okay. Interior inspection.
garland tried that. 2005. There was a federal court case said that you can't do it, you can't mandate it.
it seems like they found some way to kind of skirt around it, offering the owners to get Certified.
and so but it seems like the premise there is, is that.
it could lead us into some kind of legal action. So is this something that's going to be mandated that we have to do an internal Inspection of the house?
the way that the program is structured right now is based on information we've gathered From other cities who've gone down this path before.
we would have the property owner offer consent for the inspection, but certainly that's Their prerogative as a property owner to deny access to that.
so that would be an option. We would strongly encourage it. But that's a property right that we cannot infringe upon if we're denied.
so okay, so it's it can't really be mandated and we have it in our ordinance and it Basically there's language that says should versus must something to
that effect. Yes, correct.
see, the other thing, did we identify how many rental homes that we currently have?
our original estimates, I believe, back in the prior presentation were about 10% of our Residences are expected to be rental properties.
however, no formal database exists. So that's an extrapolation based off anecdotal data on utility billing where that's Consistently provided.
and then basically what we can anticipate from dcad and.
okay. Yeah, I did go through some of the numbers myself. And you're pretty. I came out pretty close to where you're at.
I say that we have 8470 single family residences.
and as of right now, best I can tell is 680 or so are rentals.
and that's based on whether somebody has a homestead exemption and then also which Surprisingly in the data and this is a soft topic, so I'll keep it quick so the
attorney doesn't say anything there. But there's 739 people in sachse that look like they could have a homestead exemption That are paying way too much tax right now.
definitely is off topic, but in that data, it helps to get to if you figure out how many People who don't have a homestead exemption, you can get a pretty good idea of who
is most likely renting out their house. Now, I still got concerns with how do you identify like family members or some, you know, The parents move away, they leave the kids, the house, you know, things like that on
there. So how would we even go about writing somebody a citation, for example, for not Following the ordinance of registering a rental property?
you know, that's writing a citation is always the last resort for us.
I think we have established a rapport with our residents of being willing to work with Them.
if there's a question about the legitimacy of their tenancy, I think we would always Pursue that avenue before we go to writing somebody a ticket.
certainly, if it's the case that it's a family member that's allowing them to stay at the Home, we would likely seek out some kind of alternative documentation to try to solidify
that appropriate relationship, but certainly not writing tickets as a form of punishment.
yeah, just I mean, to me, whenever I went into this and I heard about an inspection Program, I think of a business, you've essentially taken your home, you've made a business
out of it, or you bought a piece of property and sell essentially commercially, yes, it's Still residential, but in our commercial properties we want to always make sure that
things function correctly, that people have exits and all the other codes are met.
I'm just I still just not seeing what value this brings.
if there's nothing that we can do to truly mandate it and to hold people accountable for It.
I'm kind of nervous now. On after seeing some of the court filings and other movements throughout the country of Infringing on, you know, improper search of
a person's residence, I think that gets a little sticky. So that removes it down to do we just have an inspection for exterior?
so exterior wise, you know, I think we should be going and doing upholding every single Home that we have in sachse.
and I would rather see any effort, any money, any extra staff dedicated just to doing Code enforcement.
the other thing too, that I noticed, I know there's always a lot of questions around, Like housing vouchers and section eight.
everything that I could tell around those programs is that they do already require an Inspection.
and so any of our homes that may qualify underneath that particular program are getting Inspected through there, too.
from what I could tell. Do you know anything about the. Yeah, that's an entirely separate process from what would be proposed here.
yeah. So, you know, kind of the people that I guess were most vulnerable.
I think if anybody is coming through with housing vouchers and again, that's housing Vouchers aren't something that the city has any jurisdiction about.
it's up to the landlord or the property owner to accept those and they must get already Inspection programs.
so I think the most vulnerable people may be some of the lower cost properties are, you Know, going to be covered underneath that.
so that's already addressed some of my concerns, just some of the other data that I Looked at is
382 of those rental properties were built before year 2000, so about about half or so of It.
and so that looks like, okay, we got a lot of older homes that, you know, may fit the Criteria for things that we want to do extra enforcement on.
but then I looked at some other statistics that I pulled up as well. And since.
in the last ten. Years. Let's see.
we've had. Change owners last.
okay. Yeah. So crazy enough. 680 I came up. We've had a change of ownership where there was an update date and 502 of those.
so kind of my logic of looking up that data in that context is that.
those people have likely bought those homes at an increased value and rents have Naturally gone up as well.
so I don't think we have too many type of slums inside of sachse.
most of those property values have naturally been driven up by the market. So most of the homes that we have are over $300,000 that are in the rental program and Only a handful are or less than 300,000.
so I think right now we're in the market. These homes are appraised at high values, are going for high values of rent.
people that are paying those amounts of rent, I think are expecting their landlords to be Accountable to providing the housing necessities that they
need. So at this time, I'm not for doing anything. Thank you, miss ours.
we currently inspect apartment buildings and duplexes.
yes. So do you know the reasoning back in the day that we decided to do commercial and Duplexes but not single family?
I wish I had a solid answer for you, but it would purely be speculative at this point.
I could do some research and come back on that. It's interesting that we did one and not and not the other.
well, and as this is proposed, depending on the direction of the council tonight, if we Were to move forward with establishing some kind of a program, our recommendation would be
to amend the current regulations relative to duplexes and multifamily to include single Family residences, if that's the desire of the council.
okay, so everyone gets treated equally. Correct. Whether you're a single family, multifamily duplex, quad, whatever, everybody is The same.
I find that appealing to just treat everyone equally.
I think of this I'd like more. I like the registration piece.
I don't have a problem with the inspection piece, but I know with an increasing amount of Corporate ownership in housing, single family housing, stock in general in the
country and in this area, that knowing who owns it and who we need to contact when we Have issues is paramount.
I think some of the I'm on the details of the on the inspection side.
I'm a little torn. I just want everyone to have equal opportunity in the city, to have a safe space to live And not to have tears where you're guaranteed a
smoke detector in a duplex, but you're not guaranteed a smoke detector in single family.
and if we're going to do one, we should do all or do none rather than pick and choose.
that's my thought. Mr. President? Brick yes.
well, earlier you said you weren't sure. It would just be thinking out loud, I guess, on her answer.
but I think the reason why there are different multifamily or single family is Multifamily.
you have multi tenants living on top of each other and not having a smoke detector could Really throw off the whole balance of a multifamily unit.
so a couple of questions. One. We don't require an I just bought a house, so it's a brand new one.
so it didn't have a thank you, but it didn't have a previous owner. So. If there is a previous owner, there is no inspection by the city.
right. Okay. So it's not equal in the sense of home ownership versus renting?
no, but you have you would have that property inspected by an inspector as part of your Purchasing process.
so a lot of those issues would be addressed through that avenue.
and can we back up like a slide or two? It has all the little things that you were suggesting.
uh. Well. In the other direction.
maybe it was the other way. Can you go forward a few slides? Sure. The list of things like air conditioner siding stuff.
yes. So having rented a home, I find that this a lot of these things would be on me as The tenant or the renter
to call out. And my my landlord is very willing to help out.
I'm not saying all are equal, but if we were to do something like this, I would really Want it to be focused on safety.
smoke alarms, carbon monoxide or I know carbon monoxide is not mandatory, but smoke Alarms at least.
that's about it really. Because code, I would think I mean, if there's a fence issue, tree shrubs, grass siding, Fascia, whatever you want to call it,
roof, all that stuff code can see, I would think, or a neighbor with the app, you know, Can take a picture and be like, hey, my neighbor's not
following suit. So I kind of want to get away from this punch list because that could get Us to a point where it's taking us two days, three
days, right? If a lot of these are turning over at the same time, is that going to keep a landlord From leasing this property and in a time frame that's suitable, right.
what that means, I don't know whether it's a day, three days, five days, whatever. Sure. And I can tell you some of these items we included on the list because they are Common code violations.
and if we were to move forward with a program like this, we would want to address Everything all at once.
so it's not like we go through this process. Someone gets inspected and then, oops, your neighbor is complaining about your fence now And your soffits rotted out and they're complaining about that.
we'd rather have it be on a list of things for them to be mindful of. So we're not having to come back over and over to the property.
and I think, too, it's important to note that if we were to move forward with a program Like this, expediency would be a top priority.
we certainly don't want to prevent anybody from moving into a house, nor do we want to Prevent a landlord from being able to earn income at a property.
so I think we're extremely cognizant of that and would be very sensitive to that Throughout the process.
I'm cautious, though, about the, you know, looking at fences and stuff, you know, for a House to be rented.
is it because, you know, you can't rent this because it's three different colors of a Fence or because one post is bending in versus not?
you know what I mean? I think we're here, we're referencing, and we could provide more Clarity if that would make you feel more comfortable.
we're wanting to make sure that the fence is functional and upright and it's not a Exposed backyard situation, particularly if there's a
pool there required to have a fence there. But we could provide more specificity to that if that would make you more comfortable.
or I could just take your feedback about not feeling comfortable with it in general. Yeah, I'd just be I'd want to focus more on.
like 1 or 2 specifics if we were to do this. Have a smoke detector and we can even I don't want to throw more work at the fire Department.
right. Because they got all sorts of stuff. But, hey, a house is turning over.
would you mind at the fire department came and looked or helped you inspect your Whatever.
I mean, just totally thinking outside here. But second thing or third thing, I know where I'm at right now.
um. Earlier you all said you said it was a 2017 comprehensive plan.
so were there a lot of issues at the time where people were just totally complaining About, hey, this street's going bad, this street's going bad?
or what? My understanding was that there was a citizen action committee and that there Were surveys conducted as a result of the comprehensive planning process where they
inquired about conditions and sachse and some of the things that they would like to see Over time.
my the other understanding I have is that I think there was some recommendation that Something like this be considered.
it is very common as neighborhoods start to mature that you start to see some more rental Properties, which is not a good or a bad thing, and that this is a tool in
the tool kit, if you will, that the city could consider. As we start to age a little bit more.
do we have access to any of that? The survey. Is there anything from that time or.
I believe there's some survey results at the back of the comprehensive. It's on our website. Okay.
not to be too obvious. All right. Maybe something I'd like to look at if you could, I'd be happy to send that to you if You'd like.
okay. But yeah, I mean, when you came up a couple of weeks ago or months ago, last time, I was kind of on board with this.
right. But the more I think about it. I just. I look at.
the fairness of it. Right. I understand the the idea behind it.
we want safety. We want. Good or fair looking homes or whatnot, but.
I just don't know how it equally goes across people if someone should sell their house.
yeah, there's inspection, but if the fence is leaning or there's high grass, the Inspector could call it out.
but the person could just be like, I don't care. I still want it, right? And then it's on them to get it done or taken care of.
and if code doesn't find it, then they could go 4 or 5 more years without even taking Care of it.
so anyway, thanks for the presentation. Sure. Mr.
millsap. Could we go back to option one?
okay. Registration. Go to the next page on option one.
and maybe the next page there. Think that. Okay. In the center, first of all, I am not really in favor of this.
I think it's discriminatory in nature in that you're requiring rental properties and Renters as occupants
to live under a separate set of standards that you're requiring owners.
and. I think that's.
unfair. I think it's discriminatory in nature, which could create a problem.
and again, as was mentioned, the lawsuit in garland is a good example.
yes, they've gone back to doing certain inspections, but it is a whole different system.
and I don't think that's what we need. It's been inferred that rental properties probably leave us with the thought of rental Properties are for
lower income parts of town, lower income rentals, which would mean a lower set of Standards that's implied, not proved or
proved. I think that's unfair to these people.
an option two you say contingent registration of a single family home as a rental Property.
the property owner shall consent and permit the city to conduct an inspection to the Property to ensure it meets minimum code standards.
and go to option one again.
the is there another first page of that option one?
okay, it applies there that it meets standards, but it doesn't say code.
I don't believe it says code. So what's the difference there?
I'm sorry. But are you referring to.
let's see. Maybe I'm misreading that. Any nonresident owner leasing or renting a single family resident at more than one Location shall obtain a registration for each location being rented.
okay. Let's address that comment there. A non resident owner leasing or renting a single family residence at more.
at more than one location. Does that mean a person can rent two rental properties and sublease one of them out?
what that is intended to convey is that if you are a property owner that owns multiple Locations, multiple properties in sachse, we would ask that you
under this structure you would be asked to register each property separately.
so it wouldn't be the case that if I owned five properties, I could just do one big Registration for all five.
we'd ask that each individual property be registered so we could tie that property to the Tenant, to the property owner.
okay, so. Okay, that clarifies that.
another thing is, I believe that this past year, whenever you go in and get your Utilities turned on, you're supposed to either show a lease which would indicate
rental property. Are you supposed to show a title or ownership of the property which Would indicate ownership?
by doing that and then requiring the rental property to go under an inspection and the Others not going under, I think, again, that's discriminatory in nature.
we're implying that it's a safety measure for working smoke detectors, fire hazards and All of this.
and last year for the records I saw was there was about 380 pieces of property had Utilities
turned on that was implied that they were owner occupied. And there was about 110 that was rental occupied.
so requiring 110 of these pieces of property to go through an inspection.
but we're allowing 380 of them not to. So we're discriminating or we're letting.
400 380 houses slide from lack of inspection.
while we're requiring 200 or 110 of them to get inspected, and I think that's Discriminatory nature.
I think it's unfair. I think it's implying that people that are renters or rental property owners have a Different set of standards.
and in an example, like I said a while ago, it's implied that rental property is lower Income.
there is a house in sachse right now on the rental board for $10,000 a month rental.
here in sachse. And you look it up, you find that it was bought about three years ago for 300 and some Thousand dollars.
it's on the tax rolls today at about $370,000. And if you were the owner of that place and you're going to be owner occupied and you Bought that today at today's market.
and you paid 20% down your house payment would only be about $6,500.
and they're asking $10,000 a month for it, so to say or imply that rental properties are Lower income units I think is
totally wrong. If I can interject, who implied that?
who implied that I didn't hear it? Who implied it? Yeah. I didn't hear it said today.
I mean, unless I missed it. Well, you need to listen. Who said it? Council [inaudible].
the way I interpreted what he said implied that rental property is could be lower income.
okay. Is that true? Sorry. He submitted that. We're not. That's what I interpreted.
it's a pretty strong accusation. I think my assumption there is a majority of people, at least I spoke to and stuff that There's usually the [inaudible].
right, lower value ones. And I dismiss that in my stats whenever I was looking it up that the majority, the vast Majority of properties that we have are over $300,000 in current value.
and they do they I found the $1.5 million that she found as well.
so so my point was, is that at least in sachse, most of our rental homes have very good Market value.
and those that are in the, quote, poorer neighborhoods in their maybe the older Neighborhoods, maybe some of those would be more susceptible to having the housing
vouchers and there's a checklist program for them. And another thing that was mentioned, apartment complexes already, if there's if there's Five units in a building, isn't that by
law already required to be inspected? By law it's by ordinance.
and we do have a multifamily section of the code that creates for that inspection Process, as well as duplexes and
apartment complexes with five or more units are already required to be inspected.
two or more units are required. So. So four or not or not.
so anyway, I'm not in favor of this as is written, if we want to do an inspection and Require any time utilities change
then the entire the property gets inspected and it'd be equal to where it'd be a lease or A homeowner.
that would be one thing. But anything it's different than that I think is unfair.
anything different than I'm sorry. Were you in favor of a registration component?
do what? Were you in favor of a registration component or. No, I'm not in favor of it.
but I'm saying the only way would I ever be in favor of it is if, if anytime the Utilities change hands, then then the entire each property gets
inspected, whether it be rental or owner occupied.
okay. And one of the challenges right now is you don't have to change the utilities into Your tenant's name in the current process.
a lot of people choose to keep the utilities in the property owner's name.
so it's sometimes difficult for us to detect if there's been a change in tenancy.
so I just wanted to point that out. And I also wanted to say mayor and council, I have strictly tried to stay away from any Value conversation as a part of this discussion because sachse is a very lovely place
to be and our market yields very high rents. So it is not a value proposition at all.
it's a conversation about a program to kind of monitor these activities.
if I've conveyed anything to the contrary, I apologize. That's the reason for my comment.
and you know, the thing is, the comment was made a while ago that looking up the Residents in town that does not have homeowner.
homestead exemption sort of was implied that that would be an indicative of rental Properties.
that's true. However, I'm an example.
I've lived in the same house now soon to be 50 years, and I don't qualify for homestead Exemption.
so that those records, by assuming looking at those types of data, doesn't give you a True opinion.
well, I think that's a great point. And I think from staff's perspective, it's very hard for us to extrapolate rental data Because it's kind of a hodgepodge of dcad information, homestead exemptions, utility
billing accounts. So we're not really able to cobble everything together. I think that's why one of the options presented was a registration program.
so we get a true picture of really what the rental network looks like in sachse.
okay. Mayor pro tem franks. Hello? Hello. All right.
so because it wasn't submitted, I don't know.
I never rented a property either been the renter the rentee, if that's the appropriate Terminology.
what is on the first and last page of a rental agreement? What information is on there?
on the first and last page of a lease? Please excuse me if it's a standard and I'm not a realtor, but based on the standard Lease agreements that I've seen and I'm looking at our attorney, if he wants to weigh in
because he's giving me legal eyes. But typically the first page includes
the property address, the parties to the agreement, and the basic terms and some of the Renewals.
and then the last page is usually the signature. The signature page.
okay. One of the things we talked about this in the past, and if the council doesn't want To proceed, we'll let it die here.
but. I'm going to ask my questions before that is determined.
the address of the property and the parties. Does it give us contact information of the renter and the rentee?
not on the documents that I've seen. Okay. And on your on the current slide, you have up the utility service credit Application.
it asks for the owner or landlord name, but it doesn't have any contact information There.
correct. One of the issues we've had in the past is absentee owners or out of area Owners, whether it be out of town or whether it be out of state.
yeah, I don't consider myself living in a low income area and there are several rental Properties on my street and they rent for way more than I pay in mortgage.
so the issue we've had on some of those is when they become vacant and there is code Issues, we can't get a hold of anybody.
correct. And we don't know who the management company is if there is a management company Because that's not listed anywhere.
it can sometimes be listed. But as an example, we pulled some files earlier today and there were two management Companies listed.
so sometimes it can be a little bit of a goose chase for staff to go on to try to Piecemeal some of the information together.
so on those properties, on those examples you were just speaking of that didn't have Management companies, do we know there was a management company or do we not know?
sometimes we're able to cobble that together based on looking at dcad information and Tying that with utility billing information.
sometimes that works just fine and it's not an issue. Sometimes it doesn't.
and in some cases, which if you all would like specific examples, we can certainly Provide them.
some cases are an emergency issue and we can't get in touch with the property owner.
and so the neighbors complained about an issue and we're having a hard time getting in Touch with someone.
so that kind of puts puts them in a bit of a bind, too.
and one of the two of the examples on my street, one is owned by an llc, one is owned by A corporation.
they don't have individuals on dcad behind their names, but when there is a code Enforcement issue on a rental house and we can only speak to the
renters occupying at the time and not the person that owns the house, what is our Recourse?
I'm going to have ray provide more specific examples.
I'm sorry. Could you repeat your question? Yes. So you're driving by you see a code issue on a property.
it's a rental property. The people living there don't own it. They're renters. And we cannot get ahold of because it's not an individual or if it's a Company, what have you, or llc or dba or whatever you want to call them, that
we can't get ahold of. What recourse does a city have on that property?
because it's obviously not the responsibility of the renter. Correct. Okay. Correct.
so. Historically, there's issues that we can address with the tenants bulk trash, for Example.
it's obvious they're living there. They're the ones that have put it out there. We can address that directly with them when we have when the concern comes up is when we Have issues with the property that need to be addressed.
so about $10,000 fence? Exactly correct. A lot of times we do the research in dcad and it gives us the property owner's name, but It comes back to that same property so we don't have an
address for them. We get lucky sometimes when we do a little bit of research and maybe we research the name And we'll get a hit for an address, maybe somewhere else in sachse or one of the
surrounding cities, and we can approach it that way. The bigger problem is when we have what you mentioned with an llc or a corporation or Something like that, we can't issue a citation to them.
we need an individual, usually that's going to be a registered agent. We use the secretary of state's website in order to obtain that information.
but a lot of times these llcs aren't current on the information that they have, or Sometimes they just don't list a registered agent.
you look at the the the field where that information is supposed to be and there's a Blank there.
so those are the things that we encounter.
from time to time, we'll go through our legal staff to get them to do additional Research.
they have tools that we don't have access to, such as nexis lexis that can be beneficial In providing some of that information.
and of course, then that's an additional expense that we have to incur if we want to, Let's say, take them to court, not just municipal court, but
if we wanted to reflect the case and take it to district court, depending on the sort of Circumstances that were encountered.
give you real quick, right? Yes. No. Well, I mean, not not in district court, but we can do something.
and my issue is you have someone renting there. The city says, no, you have to replace x and it's a very costly repair or the renter just Doesn't want to do it themselves because it's on the landlord
and we can't get a hold of the landlord. At what point do we say, well, you can't stay here anymore.
I mean, we don't have that recourse. No, we don't have that recourse. The recourse would be try to force them to comply either through citations in municipal Court or else actually doing a substandard case, which we also take to
municipal court. And to make a long story longer, mr. Prestenberg said, if somebody is renting a house out and there's high grass or a fence Falling down and the renter says, I don't care, I want it anyway, his comment was, well,
they want it anyway. And then the rent. The owner doesn't have to fix it for 4 or 5 more years until he wants To rent it out again.
so that problem stays for 4 or 5 more years possibly. But that's my issue is more the absentee owners, because both houses on my street, only 50% of only one of the two had real issues at it.
and it was owned by a out of town corporation or llc.
and we found out later after the eviction process and they finally went up with a leasing Company management company.
so until that whole year process went around, we didn't know who was in charge because None of that information was had.
so I don't know that what you proposed here. Lauren sorry. Long story.
longer. Gives us any more information on that. That's not if we're going to do something.
it needs to be we need to get more information. If it's going to be a leasing a management company that we need to contact.
if we we need to get some direct contact information from either the owner or llc, what Have you.
or this is pointless because we're going to have the same issues.
thanks, ray. Sorry I have you up there all the time.
um, that was all one question. That's great. So, councilman lindsey said we have, in his estimation,
680 rentals, give or take, in the city.
I don't know how many or what percentage of those come up on an annual basis to have to Be inspected.
if someone is in like one of the houses on my street was rented by the same family for Ten years, never moved out, always paid no issues.
so I don't know if like you said, there's no there's no way you can tell me how many we Have.
not not a specific. 10% is, I think, the best guess.
you can give me an educated guess. Okay. I'm going to call it a guess.
you call it an educated guess just because you can't, it's very difficult.
yeah. I don't understand how you decipher all of that.
it's a bit of a chicken and the egg situation. I can't tell you how many we have because we don't ask them to be registered.
well, and I'm with you. I'm with you on that. And I'm not guessing your number.
I just there's no way for me to quantify that and and verify that.
but I did want to know, how many hours do you expect from an employee to spend on this Program per year or per month, whatever you want to
call it? It depends on the option that you all choose. A registration program would be relatively straightforward process that would likely Require an employee to just keep up with the database, which could likely option one.
okay. Thank you. More than likely could be absorbed. [inaudible] current job functions.
if we were looking into inspections, that would likely require an additional position to Keep up with that volume and to provide the level of service that is the expectation of
the city of sachse. We certainly wouldn't recommend moving forward with a program and not Have adequate staffing to make sure that it's workable for everybody, because I
think that would be starting off on the wrong foot completely. So as far as ours, it's a bit hard to quantify without knowing the total volume.
I think option one could be absorbed currently. Okay. I think option two would likely require a staff member.
but the end goal of option one just would should tell us what's what properties are Rental and what's not.
correct. And I think the best case scenario with option one, at least from staff's Perspective, is we just want to know how to get in touch with the property owner.
we want to have somebody to contact in case there's an issue, whether that issue is with Their property or with their tenant.
if we're getting complaints about their tenant consistently, improperly placing bulk Trash, we'd like to let them know that because they're probably not making very good
neighbors for their surrounding folks.
and that way we would have a path of recourse, I think at least to start a dialog, to Start a conversation if there's a problem.
okay.
formulating my question. Not a holding pattern. Councilman prestenberg also talked about external issues, whether that he would rather See that being a code enforcement issue.
I would think that on the front exterior of the house, that's easily done on the rear, It's not.
unless it's observable from the public right of way. Right. Or your neighbor's backyard and your neighbor turns you in or something like that.
and your neighbor is willing to sign an affidavit. Right. Lots of caveats.
no, no, no. That's an important because I was going to ask because a lot of people will Tell on their neighbors, but just don't tell them I told you.
correct? Yeah. Well, they would like to remain anonymous, which we understand anonymity Is important.
yeah. You don't make your neighbor mad at you and. Yeah. So code enforcement can do a front.
front ish of your house exterior easily. The back unless you live in a neighborhood with an alley may not be very accessible.
it can be challenging. It would be. It could be challenging unless you have a very caring neighbor.
I'll say that my mother in law's name is karen, by the way.
and code enforcement has no enforcement or any jurisdiction to go for inside issues.
no, sir. A landlord called me and told me that
one of the comments that stuck out the most was she said, and I said they sorry, whenever She sells a property, she recommends that
that person get get an inspection on their house, but she doesn't want inspections on Rental properties.
and she couldn't explain that to me and why that was different.
I don't care if it's a home or a duplex or an apartment complex, if it's if it's a rental Property for a profit, then I think the same
standards should go as was said, whether it be everything or nothing.
right? I don't want it to be very intrusive, but I understand if we're truly doing it for Safety, then it has to be we're going to have to go inside the home.
we're going to have to inspect. As councilman lindsey has said many times, when he was renting, he rented a house with no Smoke detectors.
you know, great good on him. He actually put them up himself.
but I'm sure there's a lot of people that don't have the want or the means to do that.
so I just if we're truly doing this for safety, then a registration program doesn't do Anything for me.
it just tells me how to get in touch with the actual owner if there's a code enforcement Issue, that's the only thing it does.
which, if I may add, that is that would be an important step for staff because sometimes We get completely stuck trying to get in touch with the property owner.
correct. And I should say that it doesn't do anything for safety inside the home. Understood. Understood.
sorry. But, you know, in theory, if we have a good relationship with the property owner And I would I would even go out there to say most of our property owners in sachse are
excellent property owners. We have good actors. And of course, with every community we have bad actors.
and I think this establishes a rapport of, hey, the city is going to be in contact with You.
this is what you can expect if you want to conduct this type of business in the city of Sachse.
and I would say most property owners that rent out a property are pretty good, but not Everybody.
and if you want to argue that point with me and say that they're not all bad, I'll agree With you.
but you have to also agree with me. They're not all good either or available.
so, I mean, I would like to see at least the registration process only whether we go with Registration and inspection.
that's up to the council. If they don't want anything, then I'll die on this hill and it'll be the last you hear of Me.
just like the fence issue. Except I just brought it up again, so that's all.
thank you, miss buhler. Thank you, lauren, for the presentation.
I am really in favor of option one, the registration only.
just so we can have a point of contact if the owners are out of town.
I think the list. Can you go back to the list of the things that you propose inspecting?
I just think it's too heavy handed. I think we live in texas. There's always something that's going to be a little bit deteriorated or a little bit.
and I just I think that's too cumbersome.
I would be in favor for having a registration program and maybe saying, here are a list Of minimum standards like a fire alarm, locking doors, a
fence, and here are our guidelines for other things that you can view here.
do you agree? Give me your information. That's it. So, no, we're not going to go in and actually check their fire alarm, but they Know that it's a safety requirement and they should do it.
sure. Would that be a possibility? Absolutely. A lot of communities do provide information to the tenants.
just have a general sense of what's acceptable, what may be less than acceptable.
and maybe they could use that as a point of advocacy for themselves as they're working With their landlord.
that's certainly something that's an option for sure. Right I mean, we can list our fence, you know, ordinances and stuff like that, but to say That.
no like to inspect gutter systems and roofs and siding and paint.
that's just that's that's past safety to me. And I want to make sure we're actually doing this to keep our community safe and not just To be overreaching what we should be doing.
sure. And also as councilman lindsey.
if we just have this minimum registration program, I'd like to continue to enforce all Codes, whether they are owner occupied or rentals.
absolutely. And I want to be clear. We we look at all issues.
we are an equal opportunity code enforcement team if we come out to your property.
and a neighbor has complained about a fallen limb and we see bulk trash issue, we're Going to talk to you about that as well, because it's you know, our perspective is that
it's our responsibility to protect the health, safety and welfare of our residents.
and we would be doing them a disservice if we didn't point out something else that could Be an issue.
so. Okay. Thank you. You're welcome. Mr. Lindsey. Yeah.
a couple more questions. Making it back around. So let's say we did the registration program.
how would you track it? Do we have the software already that could allow us to do something like that?
as far as specific software, we ray and I were joking last week that there's not a lot of Great code enforcement tracking software.
[inaudible] is a great tool for residents, and that does allow us to keep track of code Issues.
but as far as property tracking, [inaudible] is not a good option.
but I would I mean, I think a good old fashioned excel spreadsheet is a good way to Start.
and we could look at tying that into some of our utility billing information and seeing If there's some integrations there as well.
okay. Yeah, I think that's a good answer. And where I was ballpark and councilman millsap is absolutely correct.
I mean, these are just, you know, ballpark numbers and you could have some people lying About their homestead.
you'd hope not. But, you know, I was just trying to get a feel for because to me it Weighs directly into the cost.
what is this going to take? And I know it's impossible for you to say without knowing how many renters are actually In our city.
so registration program, if we might be able to do that with minimal cost, I still think It's going to be quickly outdated.
the information will go a couple of years and then the contact numbers will go away.
but maybe it's worth trying if there's a minimal amount of of expense and effort that's Having that's going with it.
one thing that councilman prestenberg mentioned on there that I certainly agree with is The when you share a wall with somebody on
there and you know, just looking at the data that we do have, I do see we've got 134 Duplexes that are in our city and then there's about 15
quadplexes. So I would love to see something that was specific if that was possible to go From the multifamily and include those in with the inspections that we have for
multifamily. And I know we're starting to get several townhomes and stuff and those are Classified as single family residential, but they're not detached residential.
so whenever there is a safety issue, know, I'd love to know what we could do that and I Do believe in specifically calling those out and targeting those because
it's unique to that. Your downstairs neighbor starts a fire and doesn't know about it and that can quickly Spread to the whole quadplex.
so anything specific that we can do, how are we doing with multifamily units right now?
I know you addressed that last time, but I kind of forgot. Sure. So multifamily duplexes, quadplexes, those are all under an inspection program.
they currently are already. Yes. Oh, okay. Wow. Yeah. Okay. And that is actually not run out of neighborhood services.
we work with the the fire folks on that. It's changed location over the years, but they're looking for basic safety stuff to make Sure that electrical is in good shape.
the smoke detectors are working and all that good stuff. So rest assured, those are being covered currently.
okay. I knew they were in the big complexes, but I was surprised. So then the that just the quadplexes, it's like a regular, like yearly type, like fire Inspection?
I believe it's change in tenancy. Okay. Yeah. Yeah. So how does that work right now if we already have like these various duplexes or are Those registered owners, how are you notified whenever there's a change in tenants
? Yeah it's a little bit difficult, right because we don't have that proper registration List. I'm sure fire keeps a good list of that rotation, but a lot of it's relying on people to Self report a benefit of creating a registration program is we could
set an expectation that we would like you to go ahead and register with the city.
that's something you should do anytime you enter into one of these types of properties.
and final question on there is do we see a lot of differences trying to find particular Owners, these vacant homes and things like
that? Do they come up in neighborhoods with hoas or more so without hoas or equally?
you know, we've we've had both. Wow.
which is a totally different subject. And as I'm sure you understand, but some of them are quite nebulous.
and tracking some of these property owners down is pretty difficult. We've got one that's not a rental property, but we have been in councilman frank is very Familiar with this property.
we have been on the hunt to track down the property owner and we cannot get in touch with Her.
and we continue to have to file liens on the property because we continue to have to Maintain it for them.
I'm sure that property is worth quite a bit of money, so I'm not sure why they haven't Put it on the market, but it continues to be an issue for us.
so I think that's always going to be a little bit of a problem with tracking folks down.
okay. Well, you can throw me down for option one for the just the registration part on There.
it's not you know, as long as it's not technically, I guess, mandatory, it's strongly Encouraged.
and if they're nice enough to call up, it would at least be able to be nice to track that Information on there.
great. Thank you. Throw you down, but not literally. Right. Okay, mr.
millsap. How is it we're spending a lot of time discussing the difficulty in finding the Ownership
of a piece of property when, to my knowledge, dallas county appraisal district sure Doesn't have any problem finding out who to send the tax bill to.
they use tax collectors, and those gentlemen are folks.
if you go into county appraisal website dcad, it tells you who owns the property and it Gives you the mailing address as to who's on record, as who owns the property.
it does. But as ray mentioned earlier, sometimes those references are circuitous.
so sometimes the property owner is listed as john smith. You go look up john smith and it's tied back to the property that you're trying to get in Touch with.
so it's a little bit of this going back and forth. Tax collectors use things like skip tracing.
they have actual people who show up at doors and knock on them to try to get in touch With folks.
we obviously don't have don't use those methods and would not use those methods for code Issues, but they have some more resources available to them than we do.
and we for the most part, dcad and ccad can be good resources for us.
but again, not every property is tied to the to the renter, to the property owner, and Sometimes those can be tied to llcs or corporations with no specific person
listed and it's just an entity. It can be pretty cumbersome. Didn't we sign a contract a few months ago with a legal firm to do collections for Delinquent taxes?
they should be able to do that. For court fines. Yes. And we do use those for delinquent taxes.
fortunately, sachse does not have a big tax delinquency issue.
that is a totally separate process than what we're discussing tonight. And leases of record is is is one way to figure out who owns rental property, obviously.
but I know some properties. The fact of the matter, I own a piece of property for the last 7 or 8 years that his Rentals never had a lease on it and it's been rental ever since I bought it, because it
was rental renter occupied when I bought it and the same guy still there.
okay. So I'm saying there's there's no real record as to how much property we have and to Say we're going to inspect all rental properties and
not inspect all of these new residents that move in to have utilities turned on.
like I say, the records show there were like 380 last year.
we're going to require 110 pieces of property to be inspected, but allow 380 not to be Inspected.
and we're saying we're doing it on the guise of safety. I think that is not really being up and up as to why we're doing this.
so I can't in good faith support it unless we're going to make it consistent with all as And maybe put it in that
as utilities change. Then all properties have to be inspected with a uniform inspection code.
okay. [inaudible] I'm good. I got my question answered.
okay. Of course. Of the discussion. Okay. That's good. Mr. Prestenberg. Yes.
I found the 2017 comp plan, so it was on the website.
thank you. Congratulations. And it said 84% at that time were owner occupied and 16% were rental.
so I'm I'm on board with option one for registration.
I do like councilwoman buhler's idea about handing out some sort of document that said, These are what you should expect with your new rental home.
here are some of the guidelines, or here's where you can go find what our ordinances are.
if these things aren't meeting, call your landlord type thing.
so that was great suggestion. Thank you. Okay.
okay. So a couple of things. First and foremost, I think option one is to me anyway, is a no brainer to pursue.
we as has been pointed out by several council members that you know and by staff that we Don't have a way to an easy way to get a hold of people that
have issues. And so I think again, to me anyway, that's a no brainer to pursue that.
as far as option two. Yeah. So I think miss buhler actually brought up a really good point and I'm glad you got The list back up here.
yeah, I think safety is priority one and whether it's the roof, soffit, fascia, whatever, I don't think we have to do that.
I think the issue is, and miss howarth said this in the very beginning, is that we hold Everybody to the same standard except one group of people, and that's
landlord single-family landlords. And that's what I have an issue with is because we make multifamily people do it.
we make people that have duplexes do it. We make it single family owners do it, but we don't make landlords do it for single Family.
and that's the problem I have is because.
there's a lot of talk about being fair and being equal and discriminating against people.
yeah, I think you do discriminate against people when you don't make everybody have the Same standard.
so I'm definitely in favor of option two registration and inspection program.
however, as mayor pro tem frank has mentioned several times, you know, we'll see what the Council wants to do.
I get the sense it could be wrong. I get the sense that option one is pretty much going to move forward with that.
I know mr. Millsap doesn't want to do that, but everybody else want to go forward with Option one.
with the checklist. I'm sorry. Okay. I don't hear any strenuous objections.
I was going to say that matches my scribble scrabble on the paper. And I appreciate you clarifying councilman lindsey.
so I got your. And we will open it up to the public here in just a second.
the option two obviously is a lot more complicated, it sounds like.
so, you know, I'll hold that and we'll let the public talk if they want to.
sure. Anyone from the audience like to address this item? Yes, sir. Got three minutes.
last time I checked.
matthew de hobo 5511 oak ridge circle sachse, texas. Top of the hill. Do short term rentals fall into all of this?
they have all the same problems. I mean, you have people that could be lying or not lying on their exemptions, their Business.
I got a party house around the corner from me. The only time people are there are thursday, fridays, and saturday nights and sunday days And they leave trash out on the street.
and at the end of the day, it's a business. And if you charge these people to register, I don't have a problem with that either.
I don't really care about the inspection, but it's a business and you're getting away From that fact.
and whether or not you have 12 people staying there two nights or one person staying There for three years.
what's the difference? And if it doesn't have anything to do with airbnb or vrbo, you're just wasting your time.
thank you [inaudible]. Miss rose, you just want to address that real quick.
sure, absolutely. This particular framework does not include short term rentals that's actually being taken Up at the state legislature right now.
there's a bill on deck. We'll see how it fares through the final days.
it's a bit of a rough process, but there's a bill on deck to study the effects of short Term rental bans.
and actually, our neighbor plano, just invoked a short term rental moratorium.
so they are also commissioning their own study on short term rental bans to see how those Can be effectively conducted.
we are watching closely, but this particular set of framework does not include strs.
[inaudible] question for ms. Rose? Okay, go ahead.
did you learn about this at your austin jaunt?
the short term rental ban? Yeah, that was one of the items that was discussed down there, although we're in constant Correspondence the entire session.
so this has been a topic that has been a big issue for cities and we've been in constant Contact with our legislative partners to discuss this.
yeah. Yeah. But you had a chance to talk to him about that. Perfect. Thank you. Come on down, sir.
butch cooper 7107 long meadow drive and here in sachse.
I'm afraid that that what we have here is a solution in search of a problem.
that you're going to start this registration inventory of properties and that data is Going to be out of date,
invalid within a short time of its being taken.
and if it's not maintained, then it's useless. And to maintain it and to do all this stuff, it's going to take a chunk of money.
and this is money that we could be spending in other places.
I'd recommend that the way you do this is base it off complaints from the neighbors and Use code inspection to go after it.
and if the code inspection finds criminal violations, involve the police department.
but let's don't set up a registration. You know, it's going to take one guy to get it started.
oh, well, next year you're going to have to have two. And the year after that you're going to have to have three and four, and it's going to Spiral out of control.
and I think you're ending up spending money.
that's not going to achieve the results that you want. Thank you. Thank you mr cooper.
miss rose. Mayor and council. If you'll recall, back in 2019, we had a conversation about changing the direction of Code enforcement to more of a proactive approach with neighborhood services, where we
were out in the community. We were not just doing reactive code enforcement, but we were taking proactive measures To be present in the neighborhoods, to establish programs, to develop relationships with
property owners in neighborhoods. Our rental inspection program is one option, but we've also developed, as you'll see, Soon.
unfortunately, our catalytic converter got stolen off of our mobile tool shed.
that was not foreseen issue. But that's just that's another tool that we're looking at to build relationships with the Property owners.
and again, I think the key here and the direction we got back from council at that time Was we don't want to wait until there's a problem.
we want to be proactive about the problems before they occur. And we're fortunate to have some really big neighbors surrounding us who have experienced These issues and we are taking from their their lesson plan, if you will, and learning
from their mistakes and trying not to replicate those here in sachse.
so just to address that, not necessarily being a problem, I think that's the point, is That we're wanting to be proactive before it becomes a big problem.
thank you, miss rose. You're welcome. Before we go back to council, did you have a question for miss rose, mr.
millsap? I asked you what you just said.
try and take a proactive approach. That means you're implying that rental properties are causing more problems than others.
do you have any data as to residential code enforcement and violation complaints?
how many of those involve rental property as opposed to those involving a homeowner owner Occupied property?
I want to first address the implication that I was suggesting that rental properties are Causing issues.
that's that's not necessarily the case. We just want to be able to get in touch with the property owners.
that's the challenge that we're experiencing. So if there's any sort of a problem, that would be it.
and to the second part of your comment, we don't currently distinguish if it's a rental Property or an owner occupied property.
we just lock it as a code complaint. Certainly that's something we can start to keep track of, but that's not something that We categorize at this point in time.
because the ordinance is going to only apply to rental property, but we just still don't Know how much.
of the complaints, how many of the complaints are against rental property as opposed to Owner occupied.
but we're using that as of being a reason to be proactive only to rental properties, not To owner occupied properties.
and I think that again is unfair. Well, just in reference to the entire portfolio of neighborhood services programing That's designed for all properties, whether it's owner occupied or rental occupied.
this is just another one of those tools in addition to the mobile tool shed, some of the Neighborhood vitality programing that we're working on.
clean up events that ray has coordinated with church and volunteer groups and the the area That's for all residences in sachse.
so this is just one specifically that addresses a rental properties.
thank you, mrs. Rose. Thanks. Anyone else from the audience like to address this item?
seeing then. All right. So definitely had plenty of discussion on this.
I think one of the things I that brings out to me is that, you know, we don't know the or How many rental properties we have.
that's kind of the whole point is that we're trying to figure out what we got. As far as being proactive.
yeah, sometimes when you're proactive, you don't necessarily have a problem, but you're Trying to prevent problems from happening in the future.
I like being proactive. It always comes back to what I've always said is what kind of community do you want to Live in?
do you want to have a body up here that's proactive on things or always reactive?
I know that's the one I choose, but that's me. So with that, I think I think we got consensus on moving forward with option one.
do I hear any strenuous objections? Okay. So at the very minimum, miss rose had talked about having some notes with option One.
if you come back up and option two is a lot more murky. So I think the best way to approach that for now, unless there's a thought on council to Move forward with option two at this point, I don't want to leave
anybody out. I know that was kind of addressed before, but I think we can take the Approach.
we can take it baby steps, if you will, and we'll come back with option one.
and then I'm sure there'll be other discussion on that and then maybe we'll go from There.
certainly. And a lot more to present. This is true. Yes.
any objections from council? Okay. Thank you, miss rose.
next item on the agenda is item three. Discuss the hours of operation at the sachse public library and michael j.
felix community center. I did not call it michael j. Fox. Okay.
that's a tribute to mayor pro tem franks. Miss nash.
well, hold on. Oh. Oh, okay.
so do you need to. Okay. Let us.
okay. I don't want to touch it.
okay. Are we back? No. I can hear me.
oh. Oh, I see that.
all right. Okay. Lance is just chomping at the bit, but as always [inaudible] ms.
nash. Mayor and council. Lance whitworth is here before you tonight to talk about options for changes in hours of Operations in two of our leisure services divisions, both the library
and the michael j. Felix community center. As you recall, counscil, you asked a couple of several of you have asked over the last Several months about expansion of services at both of those facilities.
you discussed it at length at your retreat back in the winter. And as you know, I like to bring forth any kind of policy discussions that could have Implications during the budget process.
forward to you before the budget so you can have a policy discussion and give us Direction prior to releasing any kind of
information to you during the budget for you to deliberate over. So that's really what tonight is for, is an opportunity for you all to weigh the Different options that lance and his staff have put together to let us know what you'd
like to do moving forward with any changes in hours of operation, if any.
hello, mr. Whitworth. Good evening. Thank you, miss nash. Thank you, mayor bickerstaff and city council for this chance to to talk about a couple Of our divisions and the leisure services department.
this this is the timing. Could not be any more perfect.
coming out of covid our numbers at both facilities.
we've had record breaking years at both facilities and programing.
even our special events and our variety of programs at both at the library and at the Community center.
so this is a great opportunity for me to kind of go over those and and also to discuss The results of that survey that was conducted back in fall of
2022 and really kind of deep dive in that and see what the concerns and some thoughts From the community.
so we're just going to cover the library first and then answer questions about the Library.
I think it'd be better to keep those two separate and then we'll go into the community Center.
so the overview for the public library, we want to just kind of again discuss the Feedback that we received from the survey.
talk about the programing priorities of the community that we've seen in that survey.
hours of operation and schedule options. And again, we will also do the same with the community center.
so at the resident survey 2022 in that fall, we we kind of asked some additional Questions that were centered around the leisure services,
specifically the michael j. Felix community center and the library. And a result of that, you can see that we got great responses from that survey that want To see additional programs, all ages and
additional step programs and as well as the english as a second language.
so the emphasis on this, again, all ages science, technology, engineering, mathematics.
convenient program times is another area that they address.
they want to see more evening and weekend programing for families and times that don't Necessarily fit with their family schedule.
the library's current hours operations staffing levels will need to be will need to Change or increase in order to meet the desired demands of the community.
so this is the current hours of operation for the library.
the current [inaudible] the current schedule and staffing level provide limited Opportunities to expand programing into the evenings and weekends, and we saw that just
recently. We added a family story time in the evening.
but what it did is when we added that it took away a family or took away a story time for The younger kids.
so you got to kind of with our limited time, we got to kind of squeeze all that in.
so we have three different options that we want to propose.
staff prepared these options for council just to talk about and discuss and ask questions And consider.
at the library like I said, with the record breaking year that we've had, the number of Checkouts of 152,000 items this last year
. It was it was a lot of shuffling of scheduling of employees.
some that were designated to do more programing were asked to watch the front desk.
daniel laney, our library manager, really had to do some creative scheduling there.
and so even if this even if we weren't going to increase hours or do anything to the Library, there
was they were going to request additional staff just to cover what they do now.
so option one would be no change. However, the request for additional staff would be would be needed and that would be two Additional part time staff members.
option two, which you'll see adding 12 hours to the week, which will, as you when we get To the next couple of slides, you'll see that's the recommendation that staff
has. And that would require two additional full time and two additional part time to Assist with programing and the front desk coverage.
and then option three that added four hours is including a sunday adding four hours on Sunday for citizens to use.
so this is just a graph that kind of shows the current hours of operation.
and then the three options, which option one is the same.
as the current hours of operation.
this is just the weekly programing at the library it's a little different than the Community center.
the library the majority of their programing is done by staff where at the community Center we actually contract a lot of our programing out for our
classes, so you can kind of see the it matches the current hours, how many programs we Currently offer.
per week and then how it would increase with the options.
one, two and three, and then the full time staff equivalents increase.
these are just some of the programs that we'd like to add to the program.
one one that jumped out to me was the 24 hour pickup lockers.
that's an additional services to those that maybe can't fit the schedule to pick up Books.
they can reserve books online and and materials online, not just books.
and they can go to the locker and use their library card and get the get the material From the locker.
some variety of programs that we'd like to add there. Again, I mentioned this earlier, staff recommends option two going from 48 hours to 60 Hours per week.
this would add additional evening hours and saturday hours to all residents.
I guess more access to services and times convenient to most families.
staffing levels would include sufficient front desk coverage and then also allow some of Those that are designated to do programing to really focus on the programing.
one full time library assistant. One full time library program specialist. And then two part time assistants.
and that is the presentation for the library. We'd be happy to answer questions.
I promise if I don't have the answer, daniel laney as well as cynthia know their Facilities about as well as anybody.
so miss howarth. So we have door counts from the library.
did we look into getting more evening and weekend hours by shifting times where we did Less when people weren't coming and more
when they were so that we could offer the more convenient times without adding staff?
we have not looked at that like shifting less less hours in the morning and shifting it To more in the evening.
or closing monday. But tuesday through saturday you're open 12 hours or something like that where you could Reshuffle the same staff members but get the hours for evenings and weekends that people
are asking for. We have not looked at that due to the request for additional programs.
I think it'd be difficult if we kept the hours and just shifted them. We'd still be limited on programing.
okay. It's just the morning programs would then shift to afternoon and then the afternoon May shift to the evening.
okay. Does that make sense? I hope I answered your question. I was just curious if we've got hours of the day where usage is really, really low, then Maybe those need to be at a different time.
sure. Rather than hiring someone. Mr. Laney can address that.
thank you, mayor and council and councilman howarth to answer the question about the Morning versus the evening hours.
we find that the heaviest hours of the day are actually in the morning and then again in The evening.
if we were, if there was a slower time of the day about lunchtime and I don't anticipate It's really being able to close in the middle of the day.
yeah. And in the mornings is when we have our families with young children that come to The library before nap time and things like that.
okay. All right. I just want to make sure we weren't leaving a way cheaper option off the table.
right. Thank you. I understand. Thanks, dan. [inaudible] yes.
what's our. What kind of volunteers do we have with the library?
we have volunteers that help with book circulation.
they help stock books and check books in and out. And then they help with a little bit with the programing.
and we want to address that. Those are the ones I know of.
so actually, our volunteers really don't usually check in and out the materials we leave Our staff to be able to handle.
it's just it's I think it's important. But our volunteers do help us with processing certain materials, like covering materials, Applying the mylar that helps protect the books, reshelving materials as
well. We ensure that our volunteers are trained, but we do have a sort of a limited Number of volunteers.
during the summer we have a big increase in our student volunteers because they need their Hours for nhs and things like that.
and we also have an enormous need for volunteers during our summer reading program and so It matches up in that way.
but during the year most of our volunteers are adults and they help us with shelving and With covering materials and certain types of processing.
primarily our staff. We generally rely on to cover the the front desk answering our residents questions rather Than relying on volunteers to do that.
so adding additional events is not something that a volunteer would be able to.
we have volunteers that help with events, but not lead. Not lead, not generally.
we like to have that sort of that enormous responsibility of leading these events in the Hands of staff so that, you know, as much as we love our volunteers, we can't force
a volunteer to show up and run a program. Yeah, I understand. The second thing is, I don't know.
is it appropriate to ask what what kind of cost we're looking at or.
I have those numbers if you're interested.
I didn't know what what we're discussion hopefully goes but yeah.
yeah. Is there a particular well so an fte not all ftes are the same.
so I'm just curious. Your option one is adding two.
yeah. Part time. So what would option one cost? Option two. Sure.
okay. So option one, the part time library assistant and a part time program assistant.
what's that? He was asking for option one.
option one, we no option but two new people to care for.
to clarify option one was no change in hours. No change in hours. But we were going to request two additional part time positions even In absence of expanding our hours.
we've had a tremendous increase in just the usage of the library and demands on our Staff.
so for that, for a part time library assistant, it is $23,000 annually for a part time Library assistant for a programing specialist, it's about
$27,000. Yeah. Okay. And then for option two, we'd be looking at two of those part time $23,000 Positions.
the full time position with benefits runs to around $62,000.
and then the instead of the part time program specialist at $27, it would be $73.
for a full time. 170. 181.
that sounds about right. I'm not a math person, but you're a book person.
option three it would be the same as that with an additional part time library assistant $23,000.
okay. So about $200 k for option three. Okay. Okay.
yeah. Look at yours. We get the weekly updates from the city secretary, city manager.
and I always look to see what y'all did this year. And one of the things I had requested [inaudible] last year stuff, and y'all are kicking Butt.
I like it. You know, I like kids reading and adults reading all that stuff.
so anyway, thanks for the options. Appreciate it. Of course. Thank you.
mayor pro tem franks. Daniel, stay there. Okay, I will.
sorry, I was looking. Sorry for interrupting a second. I was looking at the wrong slide. So one of the things in that survey was evening and weekend hours, but we're cutting back On
the lateness of friday night. So if we don't have counts, why is that? So that was the one hour that was taken back for this, just to make the opening hours Consistent for the 9:00 a.m.
each day. And it was sort of we could either have that one day, that is.
a little different or we pull back that one hour and make saturdays a little longer, Fridays, an hour shorter.
but the other days are all expanded.
and I shouldn't say that friday is shorter. It's just it's moved an hour earlier.
time shifted. Yes.
that was something that we discussed in our meetings, and it was decided that the Consistency of the hours has been an issue with our current schedule, because there are
some days that we open at ten and some days that we open at 11 and then some days that we Close at 6 or 8 or 4.
and by making the hours as consistent as we can while expanding a considerable amount With the option that we went with there for the hours.
yeah. Also, we're also trying to be consistent with both the library and the community Center.
so you'll see when we look at the hours of operation community center, we're also kind of Focusing at that 9:00 opening.
but not closing. Consistent with opening, we're not closing. Right. Okay.
and on the closing time for the community center, actually, that was something that was Also discussed.
libraries that are open into the evenings, typically 9 is a very late for a library to be Open.
our slowest hour of the day, I should say the slowest half hour of the day is probably 7:30 to 8 on the nights that we close at 8, which was part of the decision to open 9 to
8 rather than 10 to 9 on those days was because we anticipate more people coming earlier In the morning than between the hours of 8 and 9 to the library.
whereas the community center would likely see a much heavier traffic during that hour of The day.
and on the weekends, you would expect even less later.
based on your presentation? Yes. During the weekends we tend to see more people during the peak sort of middle hours Of the day.
I'm not questioning you. I think I would agree with that. But there's no numbers behind it.
those are my big questions. Thank you, mr. Millsap. Okay. Go back to the other slide, the first first one.
well, actually, the first one right there. Okay. When we look at our survey, we're looking at the request for more children's Saturday programs, stem programs, teen programs,
and we're going over to the next page down in-person esl, it seems to be the least Requested more in-person computers.
we could see computers because that's becoming so prevalent for everybody except old People like me.
but the younger people are already picking it up, so it's less important. But esl, you know, we could almost say, well, let's have less of that because there's Less requests.
but in reality, if you need esl, you need esl, very definite.
and so those people we don't definitely don't want to eliminate.
I think looking at the go back to the other options page.
there. Option two when it shows two additional full time two additional part time and a total of 8.5, I believe is 8.5 total employees
full time equivalent of be total employees. That's not the not adding up to what we're adding wanting to add because that wouldn't Two full and two part time doesn't know that would be the total.
total yes. That's the one I'm in favor of. Okay. And then to address the point just a moment ago about the esl classes, there were a Lot more options on the survey.
these were the highest chosen options, including esl. Esl has been difficult for us to implement because of the time that those classes take up And we would need to be open during those those times for those classes.
and so these are everything on the screen, including the esl classes, were the highest Requested, highest priorities of our residents on the survey.
and we're seeing more requests for english as a second language, where spanish is not Just the only one that we're needing to
esl. That's correct. We have seen a high number of patrons requesting esl classes in arabic as well as Vietnamese, as well as spanish.
mr. Lindsey. Thanks for the presentation. I think where we're at right now, it was just kind of a concession to try to keep the Library open and minimize our staffing needs.
and it was done whenever sachse was much smaller. We've grown. We're almost 30,000 people maxing out.
I think people have expectations of what the core services are going to provide and Standard hours of operation.
I like the consistency. I don't think we need sunday hours. I'm sure it's in the I know we'll be talking about the community center side.
same thing there. But I think being closed on sunday is still still a good thing, you Know, for our staff.
and then also just the general needs on there, though. But so I'm all for option two there.
I think we're justified in that spending based on the new new homes and development that We brought into sachse.
okay. And I would just pause for a second, see if anyone from the audience would like to Speak on the library portion.
okay. Seeing none. The one thing I would just add, lance, before you go on to the community center is that I Definitely favor option two.
I think it's that problem. I'd love to have to be honest, you know, as to piggyback on what ms.
howarth said at the beginning, it's not really enough to shift the hours around because Really correct me if I'm wrong, what's really driving this is trying to wanting to add
these additional programs. Yes. Is that correct? Yes. Okay. And so, again, that's a great problem to have, in my opinion, because that means That's what our community wants we're just trying to provide that.
and yes, it will cost some more money, but I think that's an investment well spent Because it's something that our residents want.
and by the way, daniel, take this opportunity to tell you that the library's done a great Job.
and the fact that we're getting these type of requests for programs means that we're Obviously in tune with what our residents want.
and I appreciate that because, as you know, based on the survey comment you made, there Are a lot of different opinions on what we should offer.
and so I just want to take this quick opportunity to tell you that you all are doing a Great job over there, and I think this reflects that.
so thank you, mr. Mayor, very much. Appreciate that.
all right, mr. Prestenberg, sorry. Hey, real quick.
assuming one of these passes tonight is we're not voting on it tonight.
we're just. Oh, I thought it said to recommend. No, just discuss.
oh, well, okay. Well, nothing happens tonight.
we're going to give them direction. Okay. All right. Just curious. But you will get a chance, I promise.
all right. I'll just I'll talk to you later.
is that like I do? [inaudible] and councilman prestenberg just addressed the volunteer situation.
we love our volunteers in sachse. I mean, we just had the clean up and we had 250 volunteers, but we have seen a little Decline in library volunteers and even at some of our
community events. So I think it's since we've seen that drop since covid, to be honest with you.
okay. On to the community center.
so, yes. Michael j. Felix community center, very similar slides here.
that same survey also addressed programing for all ages.
and they also, as you can see, the highest percentage was requests for more community Events.
as you know, our community events are well attended, supported by our citizens and sachse More than I've ever seen in any community that I've been in.
so and then also we talked about we've been talking about trying to look at opportunities Open on mondays to provide more opportunities and also evening
programs. So the residents want us to prioritize those things that I just mentioned.
but again, same situation as the library as we look at these adding more programs opening On monday, staying open late and being consistent with the hours, it
will take additional staff. So this is a current hours at the community center, 52 hours per week.
we're closed monday and sunday and monday.
and it provides opportunities in the gym for open gym time and some other programing Activities there.
so this is a little bit different. This option one is not the same as what we currently have.
option one is to increase the hours. 52 hours per week to 62 hours a week.
this would include our mondays. This would require one additional full time recreation specialist.
primarily responsible for helping with programing. And then we would request one additional part time staff to assist with the front desk.
option two again, this is the one that staff is recommending would increase it from 52 to 66 hours per week, including
mondays would require one additional full time recreation specialist with programing and Two part time staff to cover the desk area.
and when I say desk, that's not all they do. They help with activity, they help with special events, they help with pretty much Everything.
everyone at the community center and at the library do pretty much everything in the Facilities.
and then option three would increase it to 76 hours per week.
this is adding that sunday.
this is again, a graph of the current hours that we currently have and then option one, Two and three.
and the hours per day that will be open.
and this is the programing and staffing level. So as you look on the chart on the left, you can see what we currently have as far as 52 Hours a week, how many weekly classes we have,
open basketball time, open pickleball time, and then free play, and then how that Increases with the addition of staff at the community center.
these are just some events that we've talked about openly with staff at the community Center and with our programing and program specialists and.
we'd like to add some kind of, we do daddy daughter. We like to add a mother son round up.
we look at summer teen nights. What daniel didn't mention is, we've seen a tremendous growth that's a very difficult age Group to program for.
but in the library daniel has had much success in programing for teens and we think that Can translate over to the community center.
summer nights is a more general program that it's not structured like teenagers don't Like structure.
it's like to come in and enjoy themselves. And then the bottom one, the train, I'm going to get this wrong traveling recreational Activities in nature so that we're proposing in the
budget to have a trailer that has, at red, white and blue blast, we have the big games, The jenga and all that.
we want to have a trailer that's available for those that reserve a pavilion can use.
we can take it to our events just opportunities for the community to have another Resource for activities.
so with this you can again, just the current staff at 4.5 and how both indoor and outdoor Special events would
increase with the additional staff members.
and I don't know who said it earlier, but I think councilman lindsay mentioned, I think As we approach the buildout, the focus has become more on quality of life,
and leisure services certainly falls into that category. We've seen more demand and just why I said the attendance at both these facilities.
so these are the options. Options one, two and three.
option one is to add two summer concerts in the park include some activities for national Recreation and parks and recreation month.
a couple teen nights at the community center and a mother son event. Option two, again, which is we're going to recommend three summer concerts in the park.
the national parks and recreation month activities.
three summer teen nights at the community center, a mother son event, a fall fair event, And a mobile recreation trailer for rentals.
and then again, the option three there would add another concert and everything else that We mentioned in option two.
staff recommends option two, increase hours from 52 to 66.
open mondays. Additional evening and mondays for more programing opportunities.
for more open gym time programing for all ages. Increased staffing level which again reiterate which would help with additional special Events as well as hours of operation covering the front
desk. Again, when we first opened the community center, it's been a process as we've Started opening, I think we had three employees when we
first opened and we were very limited. We thought, well, we can watch the front desk with one person.
it didn't go very well because it's hard because when something happens downstairs, that Person goes down.
you really need two people at the front desk to cover the community center. So we've added some staff through the years since 2020.
so this includes all of that.
and I will be happy to answer any questions. But like daniel, cynthia has a lot more answers than I do, so you might as well start Walking up here.
sorry, I don't have any questions yet, but we'll see. Questions. Comments from the council.
mayor pro tem franks? To say it, but I'll say it anyway.
I've been wanting this place open on monday since before it even was built, so I'm happy To see that on essentially all options.
on the monday on option two and option three, 9 to 9. Monday, tuesday, wednesday, thursday.
are we concerned that we're not going to get much activity on friday or saturday on those Later hours?
do you want to answer that or? I can. Okay. So I have noticed that on fridays in general, the traffic starts to slow down Around
6:00, 6:30, and same on saturdays, usually by 4:00, it starts to, the traffic starts to Kind of taper off.
I don't disagree. I'm just thinking in continuity. As we talked about the library, some days you're open a little bit earlier, sometimes You're open a little bit late.
same thing, by the way, daniel, I can help you with volunteers later.
yeah, I mean, the minimum to me is open on mondays and option two is the best option for Me.
but that's just me. Other questions or comments from council.
mr. Prestenberg? Yes. I'm assuming later on we'll hear more about the costs associated with the felix Center hours.
absolutely. Okay. Ms. Wiseman does have information on that.
okay. I think at the very minimum, option two, but option three for if we're going to see What works for me, since that's what mayor pro tem franks was
doing, I think option three, I mean, just the idea of having maybe not at 9 a.m., but Maybe at noon at the after church crowd,
being able to have somewhere to go to do some things I know with my family and with some Others, sunday was always a good thing because our local gym,
not that we're supposed to mention other things, but our local gym does not have anything For kids, you know, on sundays and on saturdays in the afternoon.
so I like this.
I think mondays being open is pivotal for us.
I do like being able to rent it though, for my kids soccer team to come play.
so this is going to kind of stink. But at least they'll have open gym time or whatnot to go and do this.
but but looking forward to the outside concerts, those things, once everything kind of Gets in place, that that's a huge.
draw for the city. So good ideas. Thank you. And I appreciate you bringing up the rentals because I think all of these Options are going to impact the rentals at the community center with really only if we
do option 1 or 2, really only having that sunday to reserve it.
there are some evenings that are available, but right now mondays it gets rented pretty Regularly.
so that shift would definitely go over to sunday. Is that a huge revenue hit?
I would imagine it's not a revenue, but I think the community likes the convenience of Having a place that they can use.
absolutely. Ms. Buhler?
thank you guys for this presentation. Can you go over cost for us for each option?
so specifically you want each options or option two.
okay, so option one with the addition of one part timer was 23,800.
and then for the one full time rec specialist, it's 94,000.
and then for option to the two rec aides 47,600 and then the 94,000 for the full time.
an option 3, 71,400 for the three part timers and the 94,000 for the full time.
can you tell us some more information about the summer concerts?
what do you all have in mind? So some of our ideas for the summer concerts were we wanted To do, of course, bands
or things of that nature. We really thought that it might be great to have those at new park that's coming up.
sachse there's tons of space. We thought it would be awesome because we have the splash pad.
kids could do that. We have the sand volleyball and then adding some of those yard games, Which was part of our idea too with the recreational.
the recreational trailer that we could also bring things like that out to our events. And it's going to have places for food trucks.
so it seemed kind of like the perfect spot. So those are just some of the ideas that staff has.
and I do have some numbers that we've come up with for those. So like for, sorry.
so like for our option two, which is the one that we're suggesting, if we did three Summer concerts, it came to 35,700 because we do have to
reserve like the stage and the bands and all those things. So that's three, three of them.
so we're considering those items tonight as well. Increased budget is not in addition to the additional staff?
I'm sorry. Well, we're not doing any budget tonight. We're just giving them direction on.
but that will come back at a later date. Yeah, I think it's important to know that any time you add programs, there's additional Costs, not just with staffing, but also with supplies, materials, rentals,
reservations and stuff like that. So yes, and that is that will be all part of the budget process.
as it comes to you from the city manager, we'll have all that. All the supplementals that we've requesting.
is the 94,000 for one full time in line with what we currently have?
because that just seems really high with. With all the.
yeah, with all the full benefits and it's a degreed position, bachelor's degree required.
it is right in line with what we've had a specialist in the past and that lines up with What we've had in the past.
thank you. Yeah, I would just reset things a little bit in the sense that we're giving Direction tonight.
if for some reason we did not want to do anything with both the library or the community Center, then obviously this would not the budget would not change coming up.
so we want to give them direction. We're not quite there yet, but we want to give them direction on whether to pursue those Budget considerations.
ms. Howarth? I just totally forgot what I was going to ask.
I can come back to you. No. Good. I think we're. I'd like to see some more activity.
I mean, we're adding two parks or we're redoing heritage park or adding jc sachse.
we have some facilities that we haven't had in the past, and I'd like to see us use them.
I think option two is a reasonable.
move forward to get those hours on monday. I just would like to make sure that we we keep an eye on our hours and that if we figure Out that we're not, we're getting three people in the last
hour that we're willing to shift them or shorten them if we, if that comes up as well.
because I'd hate for us to be there and pay for it and then not have folks using it.
if people are using it all day long, that's great. But if we've got issues with nobody showing up till ten or if we've got big humps in our Data from door count that we would like to address those as they come up.
just philosophically. Mr. Millsap?
okay. I think option two, you look at it, you really difference between option two and Option one is just adding one part time employee from the implied
cost. Option two. A full timer and a part timer on one.
yes, you're exactly right. Option two is adding one full time and option one is an additional part time, two part Time and one full time.
option one is one, right? You're getting two part timers, but you're getting a full time in one.
yes. Yes, sir. You're getting a one. So you're only getting one full timer on two, but you're getting two part timers on two, But only one.
so really it's the only difference overall. But sounds like we're getting more bang for our buck.
yes. So I think I'd go for option two. To say all that part time full time really fast.
mr. Lindsey?
I know. Mr. Millsap, earlier you mentioned, you know, the esl courses on the library Side.
I know that's part of as I see the change in demographics in sachse and it's certainly Not, you know, usually you think of esl as being spanish to english,
but we have a lot of different cultures that have really taken residence inside of Sachse.
so sort of like the esl and the library side. I look at these concerts, the various things that we're doing to get people out of their Houses, to get them out from behind their computer and out.
so to me, this is a core service that's totally worth spending the money on and getting Our community together.
so fully supported option two there. Thank you. Thank you, ms. Buhler?
and I just want to clarify, I do support option two as well. And I like I think we can readdress this every year, see what's working and what's not Working.
but right now, I like the consistency of being closed on sundays and giving our staff a Day off and we can kind of see where we go from there.
you know, we continue to decrease in popularity and usage. Thank you. Thank you. Yeah, I would piggyback on what lance has said in the very Beginning.
this has definitely been a growing process when we first started, and this is what we're Seeing tonight, I believe, is the fruits of our labor.
we have just like we talked about the library, we have people that quite frankly, demand Programs for our residents.
and same thing on the community center side. And and mayor pro tem frank said it well monday's been kind of a thorn in our side for a Long time and so and let me say for the record, I'm for option two.
I think that's important. That'll get us open on monday with ms. Buhler. I've want our staff to have sunday off.
so I definitely would not favor anything that would make them come in on sunday. And I think that, again, it's something that it's been it's been fun getting here because Again, our residents see what we offer
already and we do a good job with that and they want more. And so that's a great testament to the staff.
thank you, mayor. Absolutely. I think the the philosophy of this council and the staff has been to to slowly progress And see what the needs of the community are and
and adapt and work that in. Because like I said, when we first opened, we only had three employees and we just kind Of addressed the needs of the community.
I know one person standing next to you appreciates that, that's for sure. She was one of those three.
right. Thank you, lance. Thank you, cynthia. Anyone from the audience like to address the community center item?
seeing none. All right. Staff I'm assuming. Ms. Nash, you have direction. You want to talk?
there you go. So, mayor and council. Lance, could you actually bring up the last slide for me, please?
this slide? No, final slide. The next step slide.
here we go. So as we talked about at the beginning of this presentation, we were just Looking really at direction and feedback.
and we appreciate getting that from everybody because this gives us an opportunity to Continue to refine the numbers and get everything prepared for the budget process when we
actually bring the budget forward to you. And so it sounds like the direction we're getting from you all is for us to at least Bring forth to you through the supplemental process, option two for both the library and
for the michael j. Felix community center. So we will bring that back to you in in the form of position requests and the subsequent Programing items that go with those.
and then based on that, should you approve it in the process?
we wouldn't actually change the hours until the beginning of 2024 because we would need Time to actually hire and train these folks and then be able to switch over to those
hours. So remember, fiscal year doesn't start until october, so we wouldn't be able to Actually even potentially, hopefully fill those positions in october.
and then we would need time to train and get everybody up to speed and on board. But this will give us the direction we need to prepare something.
again, you'll have an opportunity to review this again as part of the 2324 budget.
I do concur. I think option two is what the council wanted to go forward with. Any council member object to that?
seeing none, option two it is. Thank you, ms. Nash. Thank you, mr. Whitworth. Thank you, mayor.
council, next item on the agenda is item e4. Receive an update on the animal shelter construction project and consider the proposed Guaranteed maximum price or gmp.
ms. Nash? Mayor and council, last but, certainly not least, it is time for former councilman king's Favorite part of the meeting where we talk about puppies and kitties.
so the long awaited discussion about the animal shelter.
we do have a project update for you tonight. Chief sylvester will be giving the main overview, but you can see that we still have some Guests that hung with us the entire meeting that are still here.
we have representatives here from steele and freeman, who is the construction manager at Risk for the project.
and then we also have, of course, ron hobbs and donna stitch from ron's staff as the Architects for the project.
so we have all of the appropriate experts here to answer any specific questions.
but hopefully chief sylvester's presentation will give you what you need so we can move Forward with the project.
hopefully. I think he'll do a great job. Hello, chief. Hello, mayor. I appreciate the confidence there.
so it is great to be before you tonight. And sorry guys, I told them to be here a lot earlier than they were needed.
but you know, can't go wrong once they're here, right? One gentleman sitting behind me who knows all about that.
so tonight, we're going to discuss where we are at with the project now and present to you A guaranteed maximum price proposal from steele and freeman that we will ask
you to take action on tonight and we'll explain the steps relative to that as we go Forward.
so to give you some background, as you're aware, we've been heavily involved in the Design process.
all of the construction documents have been completed, which allowed for steele and Freeman to push out for contractor bids for the
various divisions of the project. I think I'm correct in saying we had over 80 subcontractor responses, is that correct?
so across all of the divisions, which demonstrates to me that certainly.
we got numerous bids relative to each portion of the project. There's a lot of interest in the project and certainly many desirable contractors that Want to be part of this process.
steele and freeman is guaranteed a proposed guarantee - has proposed a guaranteed maximum Price, which our design team, as well
as our city manager and myself have reviewed with them, as well as our architect.
and we're going to be discussing that tonight. So I wanted to start.
we're going to be providing a lot more detail than the previous design that elements that You have seen back in december
and prior to that. And I wanted to start from the inside of the facility out.
so as we proceed through this, we're going to talk about various components of this Project.
what you see here is a design drawing of the interior of the facility, which denotes, of Course, the large kennel area in the back.
and moving forward of that, a lab slash examination room on the right hand side of the Help, I use a
clicker. The lab there, an isolation area, which certainly is a component of our existing Animal shelter that is
not. An isolation area in the context of being separate from the majority of the other Kennels.
this would be definitely a needed improvement here. Food storage.
various other storage here. Food prep. A wash area.
storage. A feral cat area.
a public restroom, of which we have a shared facility now, a locker room with a shower And bathroom for our staff, which we don't have a shower
facility now. A nice open lobby, which you'll see on an exterior rendering that really promotes.
a inclusive feel, which I think is very important to the shelter.
a reception area here that also invites contact with our citizens.
this is a cat condo area which will also be visible from the lobby area with our Citizens.
another cat area here. The supervisor's office, a small break room area, a multi-purpose room, which, as we Discussed in our last presentation, we would use
that as a secondary meet and greet area as we need an ability to offer multiple meet and Greet areas at once.
going to the back here, just an outdoor dog run for walking animals that you'll see.
and of course, we still have access to the remainder of the grounds as available to walk Other animals and such.
if you recall. And we'll talk about this a little further, the last rendering that we showed you a few Months ago had an expanded overhang
porch here, a much more expanded porch and entrance area here that we have reduced in Size and
scope. And we'll talk about why and what that looks like here in a couple more slides.
so I wanted to give some more detail to the type of equipment that we're going to bring Into the facility.
and we'll start with the the cat area. What you see there is the cat condo area at the top.
it may not necessarily be brown fabric in that context.
we'll just have to determine what's what's best fitting in the overall color scheme.
but that's an example of what the material itself is going to look like.
and of course, our kennels for our cats down here below.
relative to the kennel area for the dogs. This is a good depiction of what type of kennel that will look like.
and certainly. On that back area.
there are guillotine doors or partition doors between the inner kennel area and an outer Kennel
slash dog run area separated by fencing in between.
but this would be generally what the interior portion of the kennels would look like for All of our kindling structures within the facility.
some other equipment right now, as you know, any animal that's of large size that we need To wash and care for, we have to physically pick up
certainly this. And for any older dogs or older animals or animals of large size, this piece of equipment Will give our staff an ability to
get the animal up in the wash basin without straining the back or doing anything or slip And fall or anything like that.
so that will be in this area here as a wash basin.
in the lab equipment you would expect to see or things like this. This is retractable examination tray or a fold down, I should say, a scale, another wash Area and some storage in that facility there.
this this may not necessarily be every single piece of equipment in this room, but this Is the predominant features.
there will be some cabinetry, things like that.
and I wanted to talk a little bit about the differing flooring throughout the facility.
certainly recognizing that we want to get the most value for our dollar, but also that It's extremely important to
utilize materials that will be long lasting, durable, easy to clean, stand up to Industrial strength, cleaning
chemicals and things like that. So in our back kennel area, we specified an epoxy flooring and we'll show you an example Of that here in a little bit.
you're familiar with it in the kennel areas.
but it's not necessary in other parts of the facility. We went with sheet vinyl flooring within the work, the generalized work area that's not Specifically accessible to the public on a
on a regular. Walk in basis within our janitorial closet, our maintenance room, storage area that's Strictly sealed concrete.
there's no need to put any extravagant flooring or anything in there.
within our office areas, our multi-purpose room, the common area within the lobby area That's going to have
it's described as a luxury vinyl tile. Now, let's not focus on the word luxury.
it is cost effective, long lasting quality appearance.
vinyl tile. Is that a pretty good description, ron? Okay. I didn't.
I said, I'm going to have a question about luxury, but here we go.
ceramic tile within our two restrooms, both employee and our public room.
and so you can see, although it's a diverse series of flooring, it's separated by Programing predominantly and also managed for cost
effectiveness and durability.
some of the finishes. This is what generalized the epoxy floor would look like.
and and one other thing that was important to our design team and particularly our our Employees that are going to be working in this facility is they wanted
to make it all complimentary.
complimentary surfaces and finishes that make it appealing to the public and pleasing to The eye while still being durable and long lasting.
you can the other component here is that the facility as a whole should be complementary To other city facilities so that it certainly is easily
recognizable as a city building. You'll see the limestone here that is similar to what is on the wall behind you and on the Facade of this facility.
this will be an accent piece, certainly as we go through the project, you'll see where.
but it's not it does not make up a true significant portion of the facade or exterior of The facility.
metal panels which complement all the other exterior and interior.
design finishes. Here is a, its metal siding.
I would make, I would say, analogous in the same concepts as siding on a residence, but It's obviously much more durable, but it is
still siding as opposed to some much more expensive component.
ceramic tile vinyl sheet floor and the luxury vinyl tile flooring that is elongated to Resemble wood
flooring, but certainly is not. Wood flooring. So exterior.
we're going to talk about several different angles here. But you can you can see the concept here.
the the. The only portion of the facility that will have the significant glass and a partial porch Overhang at the at the
primary entrance to the facility is at the front. The rest of the facility will be encased in this metal siding.
and if you'll look at this element up here, you can see the orientation as we're looking At each of these slides relative to the facing of the facility.
so this is a view from generally sachse road.
this is what our citizens would see as they're driving down sachse road one direction or Another.
and and we believe this presents a inviting, welcoming appearance to our animal shelter, Encouraging folks to adopt our furry
friends. You can see how this ground slopes.
this is a purposeful rendering here relative to how the land naturally slopes.
now, there's going to be some grading that takes place and compacted to allow for a Foundation to be built on this site
here. Looking from.
down towards. If you're looking at the animal shelter now, this would be off to the left Area.
so coming from rowlett into or wylie into sachse, this is the view that you would see.
this area here is a doorway leading into the multi-purpose room.
again, glass surrounding the lobby area.
an exercise area encased with chain link fencing.
this originally was scheduled to be a hard drop retaining wall.
but relative to some value engineering, which we'll talk about here in a little while, We're going to gradually grade this out, which allows for proper runoff, but also
eliminates a fairly significant cost for that wall.
this is the back of the facility. You can see that the individual.
exterior portions of the dog kennels, as well as an awning.
a protective awning to prevent the elements from having an undue impact on the animals.
a sally port area for our staff.
and some additional slides just to orient you relative to where parking would be and some Other things that we'll talk about here in a second.
public parking would be in the front directly off of sachse road handicap area here.
staff parking. You just saw a slide depicting one of the animal control trucks backing into that area And additional staff and city
vehicle parking there that will certainly accommodate our existing staff, our existing Vehicles with an additional 1 or 2 spaces available.
detention pond as we're going through the design process and consulting with the civil Engineer assigned to the project, as well as our own in-house
civil engineer/public works director, it was soon realized that with the improvement of This property the way it was going to be accomplished, there needed to be a
detention pond in place. So that is going to be built with all of the existing soil, millwork, and
various things that are at the site now. So we're not incurring the expense of hauling all of this off, but rather we're going to Repurpose it to help facilitate this detention pond and other
potential sightline advantages that we can gain from adding this here and back along in Here.
future considerations. One of the things that we were charged with in development of this project is looking at The potential for a add on option for a
dog park. I've depicted where this potential dog park could be located.
I have not provided you with any estimated cost relative to that funding because frankly, The cost of that could not be contemplated with this
bond funds anyway. And you'll see why in a few minutes.
additional parking, should it be necessary or advantageous to our citizens or any future Considerations can be placed along in here.
and potentially this drive can be connected through the existing land to where the future Country
country club drive extension is going to.
be built. So future considerations. The point being is that there are options that would be available to council should there Be desire for any of these items going forward.
in the years ahead.
so what everyone has been waiting on.
so relative to the guaranteed maximum price, I'll be honest that when.
we were provided a proposed guaranteed maximum price a few weeks ago.
it was significantly over budget. Meaning over budget with everything else that is added within the project, it would have Been well over $5 million.
so a lot of the value engineering that could have been available has taken place already.
there has been significant discussions with steel and framing the architect, myself as Well as gina regarding how we can
modify this facility to still provide what is going to be necessary for our community Now, but also 15 or 20 years down the
road to where we don't have to add money later on to accomplish an expansion.
so relative to what we saw earlier.
the previous rendition that I provided you regarding the exterior denoted a much larger And taller interior lobby structure and
also an extended porch.
we mentioned the retaining wall, various other small pieces in that context.
but as a cost savings measure, all of that has been removed. So we're still providing or accounting for all of the services, the programing, the Availability, the the
kennel capacity that makes the shelter, what makes the proposed shelter what it is Without fluff.
we also looked at value engineering, our lighting components within the facility and have Shaved off.
pretty good chunk of money relative to that as well as some other.
smaller items that there's a whole list of them. But in the end, we were able to get under the guaranteed maximum price when you include.
the architectural and engineering fees. The furniture, fixtures and equipment.
miscellaneous soils and materials. Testing and surveys and printing requirements for a total project.
cost of $4,997,749.
what this also entails in this guaranteed maximum price is $156,000 in contingency funds Spread
between steele and freeman and the owner, the city of sachse.
that is discretionary use in that context. And certainly if that is not utilized, that will be returned to the city.
I would also remind council that as we go forward in this project, any other project Savings that are realized through either lowering of cost of
labor and materials or whatever it may be, any savings in that context reverts to the City as well.
so next steps. What we're asking for tonight is an approval of steele and freeman's guaranteed maximum Price.
if you approve that, I will bring back a guaranteed maximum price amendment.
that is an amendment to the original contract that council approved for steele and Freeman several months ago.
we will then immediately start pre-construction meetings.
schedule a groundbreaking ceremony for july of 2023 and we would anticipate completion of The entire project by the fall of
2024. I don't want to give you a specific month because you know how that goes.
things happen. Perhaps we get done earlier. That would be what I would be shooting for.
well, you've got september 21st to december 21st. That's right. So, as gina mentioned, we have representatives from steele and freeman Here.
and of course, our architect, ron hobbs, is here. If there are any questions specific to them or things that I can't answer, they are Certainly available.
and I'm happy to take your questions. Thank you, chief. Questions. Comments from council. Mr.
lindsey?
I know we were hoping for, I certainly was. For a little bit lower.
but I do recognize changes in the marketplace just in a couple of years since we passed a Bond.
I think I'm good with everything I see here. I'm just hoping to be able to get a little bit more detail.
how much is the grading work? How much is this and what was the structure itself?
and I'm not looking for that necessarily tonight, though, but I just think it's important That we really go we have a list of the breakdowns that whenever we're out talking
to citizens and so forth, how did we arrive to this cost? Because this is basically, oh, blank check for $5 million.
you come in 4.97. So I would really like to understand all the meat. I have no doubt that you've done all the diligence in the world and I have complete trust In us going forward on there, but I just definitely love
to be able to share that. I know we've gotten some criticism like, oh, well, you could throw a structure up for $1 Million.
I know that there's there's so much more to it. Hvac, you know, just the grading work, how much the parking lots cost, all those Different things that would help me out a lot and and justifying this.
thank you. Thank you. Ms.
howarth? Yeah.
thank you for paying attention to the budget on this. I, too, was hoping, fingers crossed, that we were going to come in at a different number.
but I know I'm grateful that you and the staff were very cognizant of the constraints on The budget
for this and that, how important it was that we stay under the bond number for this and That, and also weighing that with
a useful sanitary, durable building that gets the work done that needs to get done Between now and the time for the next 30
years, because that's how long it's going to take us to pay for this. So I'm good with what I see.
I have a little bit of concern. Are we confident that just grading and not doing retaining walls is sufficient?
we're not going to have foundation problems or water problems or I don't want to be Coming back and I'm thinking about we have some structures here in town like the fire
station two that are maybe not built the way they should have been because we're trying To save money and now they're not lasting like we want them to last.
are we confident about this? I certainly understand that concern. And although tonight I was not, the context of every single detail and how those Decisions were
arrived at, certainly we can have further conversation about those things.
happy to. But I will tell you specifically about the retaining wall, about the Foundation, those type of things.
all of those design elements were in direct communication and.
critical thinking and evaluation, not only amongst the architect and steele and freeman, But also an independent civil engineer outside of the city.
so I would not be if I had any concern, I wouldn't be bringing it forth to you.
okay. I don't want to save a penny. And no, I agree.
I absolutely agree. Okay. All right. Everything else I see, I'm glad that I'm like love to see the shower.
I know that that's been an issue with, you know, skunked staff.
if you've been sprayed,. You don't have a way to don't have to clean up, don't have a way to clean up until they go Home, which I think is just, oh, they're good gold stars for dealing with skunks.
and it seems to have the space that we need in a for the community of the size.
so thank you. Mr. Millsap? Could you go to the slide that shows the plot plan that has country club road on it?
this one. Yeah, that one. Okay. Just on the surface looking at it.
I think additional parking there is a good, good thing because you're going to need to Grow my.
immediate thought. My first impression is if you have the parking where it is and you Have the connection to country club road.
when you park, you're going to have to walk across oncoming traffic. Could we just maybe reverse them to where connection is, where the blue is and the blue Is where the?
see what I'm saying? No, no, I see your point. I think in the context of a driveway, it's not a street.
it's a driveway of which there's two, there would be two entrances to the facility.
just as if we have parking in on our own campus here, there's parking on both sides.
right. And I'm assuming that if you're parking there and you're going to the animal Shelter, you're most likely or not most likely, but you're very likely to have an animal
with you on a leash. And could be. I'd rather not to run the chance of having to walk in front of a car even though it's a Driveway, not a street.
that's obviously. Yes, there, the one that showed the contour lines and the drainage or The retention pond.
I'm not saying anything. I know it's there for visual purposes only, but I'm not sure that the contour lines Indicated would get you water to run into the retention pond.
and the way they're laid out there. It's not. You're absolutely correct.
yeah. It's not laid out in the context of accuracy. Yeah, but certainly, and relative to the parking, specifically, we can certainly take Another look at that.
and relative to orientation. I don't think it'd be any additional cost or maybe.
it's just where you put the straps; right? Spots on. That's the way I think of it.
yeah, of course I'm a cop. That's what I'm saying is just my first opinion looking at it.
okay. If I park up there and I have a dog on a leash or a cat that doesn't want me to Hold it, and I have to look for cars going both ways, even though it's a driveway, not a
street that would eliminate that potentially eliminate that potential problem.
that might be something to look at. Thank you. Obviously, we're using up the entire 5 million bucks.
not necessarily. No, no, no. What you're saying, though, it's it's contingency is there and the potential savings when Will we be getting after this is done
a list of additional amenities and resources that's going to be needed to actual move in?
because my concern is I don't get into the position we were with the felix center when we Did this, this and this and then found out, oh, we had to add this and add
that. So the cost goes up and because we've already used up our 5 million.
so it means that we have the potential. I'm not saying we're doing it by any means, but I sure don't want to wind up having to Come back to the city council and say we need to have some more money because we got to
have these things to move into. And I hope those are things are included.
and I and I appreciate that comment and I agree 100% with your comment. And I normally do not say absolutes and I won't say absolutely in this case.
right. But there is a budget for ff&a and we're going to stick to it.
fortunately, a lot of the high value and high dollar equipment has already been plugged Into this equation through the construction project.
but things like desks and chairs and, you know, various things like that, computer, Computer equipment, things like that, those are accounted
for in that ffa budget. And we were pretty detailed in that estimate.
it's not, hey, let's throw a figure out. Let's let's talk about the different type of things that we want to put in it.
now, there may be a price difference here or there on relative to a piece of equipment, But we're going to stick to that
budget. Okay. Mayor pro tem franks?
so, chief. So. Mayor pro tem franks, how are you? You know, living the dream.
nightmare, dream, whatever. The cost of materials continues to amaze me as well.
we were pretty optimistic when we started this bond process.
that 5 million would be plenty. You know, we should come in way under budget and with every project that we do not Buildings, streets.
anything. It amazes me, the cost of materials.
I'm happy with the process. I'm not happy with the outcome and the the the final cost.
but that's that's not due to us putting in a bunch of bells and whistles that we don't Need.
there's not much extravagance here. Could we make it smaller? Probably we could eliminate some kennels and some areas, but then we're not building the The project that we need now or much less in the next couple of years.
so that's not really a good option for me. Right up until I said that councilman former councilman king has not stopped smiling this Whole presentation.
but again, I don't think it's due to the fact that we're putting in extravagances here.
we're not making it something that it doesn't need to be. We're going just past what the minimum needs to be for the near future.
so I'm not happy with the cost, but I'm not happy with the cost on anything. I'm not happy with the cost on my appraisal either.
but we're not changing that. So it doesn't matter what it is these days.
no, you're absolutely correct, and I'll tell you that.
I've recently read a document from the association of general contractors.
I bet that's invigorating reading. I had to make sure it was early in the morning when I wasn't tired.
20 something pages long that really went into detail about the.
the significant shortage due to covid of materials in general.
then the transportation increases the cost of transporting that materials, the Availability of materials, and all of which
combined to unprecedented markups because they have to pass along to maintain staying in Business relative to contractors and
manufacturers of all these materials. And it was amazing to me, and I'm echoing your comment about the cost of materials.
and it's not one genre. It's across the board price increases of 20%, 30%, 40% in the
last 18 months. Yeah, we've seen concrete start to come down.
we've seen wood start to come down, steel barely.
you know, frankly, I ask the question because I was concerned about the steel price Because we're using metal studs instead of wood studs
on purpose by design. And I broached the question, when we are trying to get to a price that I could stand up Here and.
present to you. And when you price it out, the wood framing would be about 2 or $3000 more expensive Project wide than steel.
as it stands today. I can't explain it.
I can't either. That's how it is. It still hasn't really come down. What has? That doesn't make sense, but that's not my forte.
so I'll believe y'all that did that. All right. Yeah, well, like I said, other than what you presented, I mean, we've taken Out the extravagances, and that's what I'm about, so.
oh, hold on. Sorry. The only other thing I'd like to see is the cost of the different materials for flooring Rather than going with a sealed concrete in more areas or something of that
nature. On the next version of this, I'd like to see all those cost of materials for the Different types of flooring.
okay. But so I clarify my understanding.
the next version of this. What, if you approve it tonight is a gmp amendment.
that doesn't change the scope of the project. No, that's fine. But I want to clarify the question.
are you wanting to hold off on the guaranteed maximum price.
I can tell you if we put in sealed concrete throughout that facility, it's not going to Last.
I'm not even gonna call it luxury. The luxury vinyl tile? I'll call it vinyl panels rather than vinyl sheeting versus sealed concrete versus wood Floor.
what have you. Or I'll try to have that for you this week.
mr. Prestenberg? Me too. Thanks for the presentation.
is the only label on this building, just the sachse animal shelter on the outside?
there's no marquee up front or anything as people drive by?
we didn't necessarily discuss a monument advertising the facility.
but certainly on the facility itself, it will be such that it's.
is it illuminated? It'll be illuminated. Yes, sir. It'll be illuminated at night.
yeah. I don't need it to change colors or anything like that.
I just wanted, I thought I knew that, but I wanted to make sure that, yes, it will be.
okay. And then the back area where the, slide 13, where you have the cartoon characters Playing with the dog
. The cartoon characters playing.
13? Yeah, there is that.
is that that fake turf or is that grass? That's going to be grass.
it will be? Yes. You wouldn't believe how expensive that turf is. Okay. So with it being grass and this is just my logistics background, but do we have a Place there to have like a, for
mowers to come in and all that stuff? I don't see gates there, not that it's drawn to scale, but.
there'll be an access point, there's an access gate further on down there that they'll be Able to get in there.
is there a, I mean, what was the difference in pricing or do we have even a ballpark?
was it like 50,000 to get the turf where you just spray it clean versus something you'd Have to mow consistently?
I don't want to guess, but it was several thousand dollars. Okay. And at this point, that's meaningful.
yeah. Okay. Is it something?
14,000. For that small section. Right, but, just thinking about the ease of the workers and whatnot.
cleaning up an area when you might have 15 stalls of dogs going out there to play and the Mess that comes with it, much easier to spray versus constantly going to pick it up.
is it something that later on, if we, you know, you said there's discretionary funds, we Have an abundance, you know what I mean?
of the 150,000 or whatever that's left, using 10% of that, if it's available to, is it Something that you can go after the fact or is it?
that's certainly an option to use those discretionary funds. Frankly, I'm not talking about that at all.
I think the most important thing is to get below that mark that the bond has set at.
and relative to any discretionary funds, I think that's a decision for you to make as we Get deep into the project.
not at the outset. I like the some of the things you've trimmed or I think you said it.
what would you say? Some engineering. Value engineering. Value engineering, I like that.
that's mr. Hobbs' term. They wouldn't like that at west point. They're like, they don't like value. No, I don't like that either.
but anyway, I appreciate the readout on this and I think it's fantastic.
so looking forward to it. Thank you. Ms. Buhler?
thank you, chief. You know, when we started talking about this in 2021, the world was a Different place.
and I'm really I share my fellow council members thoughts that, you know, of course, I Wish it came in lower because we didn't want to spend up to the very dollar.
but, you know, I'm I'm more focused on delivering what we promised to our voters who Voted on this.
and, you know, this this isn't full of frills. This is what we need to take care of the animals, but to be durable and to last.
so I'm really happy with how this turned out. Thank you.
mr. Lindsey? That detention pond, is that a site detention pond that might be able to support other Buildings in that area?
yes. Okay. And. And that was considered within the scope.
awesome. And just for clarity, what's the square footage again of the entire facility?
it's approximately 5800ft². Thank you, chief.
I would just say that, again, it's been said many times, but we did have a $5 million Budget and we are just under that.
I wish it had been lower, obviously, but I think it's been said very eloquently tonight That cost of materials, labor just been out of our control.
a lot's changed since 2021. I'm very happy that two things did not change.
one is we didn't go over budget and number two is we didn't make the facility smaller and We didn't cut anything else, cut anything out that was essential.
and quite frankly, that we told our residents that they would have from a facility Standpoint and service standpoint.
so with that, I'd like to focus on the positive, and that's a very positive development That we are under budget.
yeah, I wouldn't think of that like that. Yeah, I wish I could take credit for that, but I can't.
but you know, it's, I don't have to tell you this, it's been a challenging project.
and I think staff's done a good job and quite frankly, the best of some bad situations and Some bad things.
well, some things that are just outside of our control. And so I appreciate the job and the effort staff has done to get us here, because as ms.
lindsay said, ms. Buhler said that, you know, this is what we told our residents we would Give them and this is what we're going to give them.
so I appreciate that very much. I'm going to let the public talk real quick.
do you have a question for? The slide you just had showing the dog run in the back?
and slopes.
this one? No, the one who actually had the elevation.
there. The dog run that you show there, how big is that?
inside the fence? I don't remember exactly.
I think it's 20 by something. 600ft². Okay.
whatever that equates to. There you're showing grass. You're showing green, which obviously green is supposed to be grass.
yes, sir. Is that anticipated to be artificial turf there for longevity inside that run Or is it actually inside here now?
inside what is being proposed here now is that proposed for artificial turf type grass or Is that be originally we had we had programing
for that. But as a cost measure, that's going to be grass.
now, as councilman prestenberg mentions, there are contingency funds that should council Elect to utilize to make that grass.
it's 14 to $15,000. The reason to make it artificial.
now, the reason I'm asking that question, if there's if the contingency funds allows it, I would be in favor of that going to artificial simply through my experience of doing
turf maintenance. Dogs tend to run in the same continual pattern.
so if you have natural grass, you're going to have mud, dirt trails and a little bit of Green grass.
if it's an artificial turf, you can take a water hose and wash it off and clean it up.
so cost of putting it in will be a little bit more. But ten years down the road, five years down the road, the overall maintenance per year Is going to be prohibitive for doing grass and trying to keep it green, all of it.
so there may be a swap out to look at that if it stays within the conditions.
I don't want to go over the budget by any means. No, sir. Agreed. Yes, sir. If we could use some of that money in our contingency fund allows it, that would be one Thing I would be in favor of looking at.
thank you. Let us know in the comments. We're going to let the public talk to you if they want to.
thank you for your presentation. Anyone from the public like to address this item?
yes, sir.
matthew holbolt 5511. Oak ridge circle.
forgot where I lived. Sachse, texas. Top of the hill. My only question is, is and I think it's probably what a lot of y'all Are looking for, is the schedule of values going to be
published or is it going to be top secret or is that something that's coming in the next Meeting?
just curious about what the schedule of values is going to hold for everything involved.
thank you, mr. Holbolt. So the answer to that question is this was a presentation Relative to
the guaranteed maximum price with significant detail regarding the programing materials And finishes that are going to be projected to be used in the animal shelter.
I can certainly bring back at the next meeting further detail relative to pricing of Individual divisions.
however, I will not get into specific itemization of every contractor's bid.
that's the purview of steel and freeman. Thanks, chief. Anyone else like to address the audience at this time?
yes, sir. Kelvin king 7315 high point.
you know, I'm not an aco, I do volunteer down there.
I don't pretend to speak for any of the volunteers, and especially not the acos.
but we all talk and I can guarantee you that we're all very excited about this shelter Coming into place.
you're absolutely right. We wish it would come in a little bit lower. I think all of us wanted that.
we'd prefer not to pay higher taxes, but we've got to build this for buildout of sachse.
so, we do need all the kennels that we have in there.
I don't get to see the sausage making anymore, fortunately. Thank you all for for doing that.
I appreciate all the work that this council has put in. I especially appreciate all the work that chief sylvester has put in.
I know it hasn't been an easy task. The acos have been very involved, and they're very appreciative that they were involved.
we're looking forward to it to it getting on the ground.
certainly the construction dollars have gone up, which, you know, is the shelter, Everything that we wanted it to be?
no, it's not. We would have loved to have a few more whistles and bells if we could get it down into That budget.
but it's the shelter that sachse needs. It's a sachse shelter.
it's not the taj mahal. It's not a palace. Every person down there is way more concerned about functionality than they are about Prettiness.
so it is very appreciated by everybody that's going to use it down there, the volunteers, The acos and the public when they come in.
as far as the grass. Yeah. It be nice if we could have turf out there.
but we make grass work now. We can make grass work going forward.
we'll have showers. So when we get muddy, we'll at least be able to shower now.
so with that in mind, I urge you to go ahead and approve this maximum price and let's get This
shelter. Let's get this shelter going for our citizens. Thank you very much.
thank you, mr. King. Anyone else like to address the council at this time?
seeing none, we do have this as an action item. And again, this would be to consider the proposed guaranteed maximum price.
mr. Prestenberg? Make a motion that we approve e4 as presented.
I have a motion by mr. Prestonsburg to approve how e4 as presented. I have a second. Ms. Buhler?
second. Second by ms. Buhler. Any further discussion?
hearing none. Please cast your ballot.
motion carries unanimously. I do want to take this opportunity to thank steele and freeman, mr.
hobbs, staff chief sylvester. Everybody that helped make this possible to get to this point.
appreciate your help and expertise and look forward to continuing the journey.
thank you, gentlemen and ladies.
thank you, mayor. Okay. Next item on the agenda is item f1 adjournment.
the time ms. Granger? 9:56 p.m.. 9:56 p.m., we are adjourned.