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Good morning everybody. I'm Lynette

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Wendel. I'm the vice chair of tier one.

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Thank you for coming today. We're going

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to call our Thursday, May 28th, 2026

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advisory boards orientation to order.

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Um and then do you want me to do the

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floor right now?

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>> Okay.

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So, I believe we have only one

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person online and one person excused.

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So, I'm just going to go ahead and read

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our order for names, their district, and

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the city. So, we have Amy McKay Butler,

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District 2 with South Jordan City. We

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have Andrea Mitchell Hansen, who I

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believe is online, District 6 in Sandy.

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Peter Clling is our chair. Uh he is from

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district three Murray City and he is

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excused today. Amanda Mullia is here in

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person. District 6 from Sandy City.

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Heidi Proop is here district one in Salt

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Lake City. Myself, Lynette Wendell. I'm

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district three in Taylorville. So you're

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sitting in my hometown. And then we have

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Rita White uh Wright who's district for

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the city of Holiday is in person as

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well.

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We'll turn to our tier two folks.

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>> Um, welcome to the uh tier two board

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members and anyone visiting uh we can

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open this meeting and we're going to

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also do the acknowledgement of our of

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our members. Um, we have so you'll just

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wave so we can know who you are. Um,

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we've got Alex Aman in district one from

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Salt Lake City and she's a new board

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member. Welcome. We have Brian Vanosel

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District 6 from Midale City and he is

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online. So, hi Brian.

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Welcome. He's also a new member. Um, we

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have Mayor Burton. Mayor Jerk Burton

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from West Jordan City representing

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district five. He

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>> must have

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he'll be back. Um, we have Mayor Dustin

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G from District 3 Midbell City and he's

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excused. We've got Cheryl Jillian from

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District 4 from Salt Lake City. She's

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also excused. We've got Kaylee Helm from

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District 2. Magma, welcome.

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>> Hi. Um, we have got Patty Hobo, District

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6 from Sandy. We've got Katie, is it

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Musl Muslim?

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>> It's just a muscle.

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>> Muscle. Okay. Sorry. Katie Muscle from

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District 6 also from Sandy City and

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she's new. Welcome.

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>> We have uh David Pat. He from West

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Jordan district 5. Uh Sarah Pierce from

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District 4, City of Holiday. And you're

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also new. Welcome. Uh myself, I'm Paul

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Pearson. I'm the vice chair and I'm from

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Herman City in District 2. And we have

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Ryan Riches from District 5, City of

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South Jordan. Um, and Ryan,

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>> there you go. And that's it. So, welcome

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everybody and we'll turn the time back

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over to

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the chair, the

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» staff. Staff. Okay.

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>> Great. Well, I would love to welcome the

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board members, too. It's been really fun

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um to have existing board members and

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new board members meet and start

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talking. It's going to be a really great

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year and the whole team is is quite

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excited. Um, besides welcoming you, I

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also want to uh recognize the team so

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you know where everyone is. Cody gets as

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grants mostly tier two and then Kelsey

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Ellis, she handles our capacity

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building, so the impact program. We'll

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talk about that. Dustin, you guys

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probably get all your great invites to

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all the events. Dustin's really and then

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our intern who just started last week um

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who is here for the mayor's full work

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program and he'll be here with us for

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the summer special projects. And then

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Craig uh you guys all know Craig comes

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every year. He's from he's a senior

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district attorney and he opens.

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Just want to say hello to everyone. And

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then uh one more thing is uh I was out

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you all know I was out for about six

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weeks and um the team really put a lot

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of this together all on their own

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without me and they did a great job

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while I was going. I just want to

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recognize really today is brought to you

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by the Zach.

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» Um we learned our own way. If you want

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to stand up, you want to walk around,

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you want to raise your hand, you want to

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speak out, however, you want to do

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things is fine today. You can do

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something for freshman or the bathroom

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or you can do that at any time. Um, if

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there's discussion items that we don't

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really fit in for today's meeting, but

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you don't want forgotten, we have uh

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these are called parking lot post-its.

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Put them on here and give them to

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Dustin. He will record the parking lot

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items, put them on a list, and then

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we'll use them this summer. Um, as you

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know, we're going to be doing a little

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bit of um policy updates and board

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practices this summer. separate than

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this kind of function of the reviews.

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Um, and I'll talk more about that later,

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but those things will go in that parking

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lot item.

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Couple items. We mostly use Robert

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Robert's rules of order when we conduct

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our meetings. Um, I just want to share a

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couple things that we um sometimes need

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to correct each year, which is chairs

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can call for motions. They cannot make

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motions. So, if you're waiting for your

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chair to do that, they're just going to

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call for it. We're not able to do that.

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Um, and then when you adjourn a meeting,

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you don't need to wait for a second. And

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with um it's just one person So, those

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are a couple of small items that we kind

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of hiccup on a little each year and I

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just thought maybe bringing those to

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your attention would be helpful as we

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get going.

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I'm going to go over your agenda really

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quick. If you want to open your

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beautiful binders to the very section,

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the tier 2s have a tier 2 binder. The

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tier ones have a tier one binder. You

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have separate agendas. They're quite the

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same, but I'll just go over that really

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quickly. Um, after I speak, we're going

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to open up the public comment period and

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then we're going to take a couple small

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action items on the meeting minutes from

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last year. Each year at this

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orientation, we approve the last year's

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board meeting minutes. We then will move

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into an election process for the tier 2

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and I'll talk more about that when we

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get together. And then Craig Craig will

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chat with us for a few minutes about

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some things going on at the county

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related to open and public meetings.

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Just remember one important thing when

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it comes to public meetings.

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It's being recorded. Just a thought to

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be very generous with your words and

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corrective in your meetings and your

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intentions and purposes because it is

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being recorded and we do share this

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online for all of our grantees to learn.

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So, or the public course.

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I will go over the board manual in just

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a minute uh in a few minutes. And that's

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where we really get into the thick of

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things. That's where we're really

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warming is that section there. And then

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we move into some board practices. the

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board uh last year, earlier this year

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did some working groups separately from

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the reviews asking for some updates to

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the way that they all grant money. And

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so we're going to talk through those and

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then vote on those. Then we're going to

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do an engagement activity photos on a

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break and then at about 3:30 we are

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going to break up tier one. Please

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follow me upstairs to the boardroom.

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Tier two will remain in the centennial

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room to finish board separate breakout

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session. So um that's the agenda for

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today. Okay. Any questions on the agenda

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before I move on?

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>> Okay, great. Logistics. Oh, we can open

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that.

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» Oh, yeah. Just one second. I'm I'm

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almost there. I'm almost through your

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binders and then we totally can. Okay.

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So, the binders, uh, as you notice your

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agenda is the first page. After the

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second tab, you'll want to move to that.

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That's all the rosters. everyone's

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contact information and connect with

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each other and for y'all to get to know

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each other a little better. It's a way

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to kind of get started off on a a better

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clip than just names and districts. So,

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you'll see both boards contact

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information and bios.

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After the second tab, you will see the

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minutes from the last meeting. Again, we

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emailed these to you. You should have

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seen them online, but we did provide a

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paper copy for you for tier two and tier

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one to improve in just a few minutes.

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The third tab is capacity building.

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Again, this is Kelsey's work. This is

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the impact program. Um you'll see this

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here of some things coming up uh right

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around the corner that K's got interest

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form open. She has a virtual workshop in

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June and an inerson workshop in July.

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The fourth item if you're tier one you

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have one sheet of paper in there and it

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is for your proposal of your board

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practice update. If you're tier two you

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will have four proposals for change

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updates. So if you don't have those

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right board, let us know. We're happy to

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give you those pages. But again, that

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was act of the fourth tab.

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» Um after the fifth tab is the manual.

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It's all the same. It's everybody manual

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is the same for tier one and tier 2.

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Again, this is where we'll be spending

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the bulk of our time is walking through

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the manual. Some pieces there. And then

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the last item, as I was mentioning to

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Lynette earlier, this is an ancient

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Chinese area for you right here. These

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are the board bylaws from about 2011 for

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tier one, probably late 2012 for tier 2.

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And is one thing we'll be working on

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this summer is do we need to update

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these make sure the membership number is

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right, the obligations are correct, the

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roles and responsibilities and

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expectations of a public servant in

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there. So I just wanted to provide these

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as what we have right now, but just know

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we'll be refreshing these this summer

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because they need a little bit of

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adjusting of anything the county has

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updated and we haven't.

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So that is all on my section. Any

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questions on that?

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» Okay. Um we will open for public comment

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regarding tier one and zoological.

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>> We have here we have anybody online.

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>> Okay. Then I'll close the public comment

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for tier one and zoological.

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>> And I'll open it for tier two for public

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comment. If there's anyone visiting that

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would like to make a comment, please do

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so now.

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and we'll close the public comment

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because there's no public here.

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>> Thank you.

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>> Okay. And now tier one, if you will take

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a look at the last set of minutes that

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00:09:49,600 --> 00:09:51,760
we had. Um I believe that's behind the

269
00:09:51,760 --> 00:09:54,080
second tab.

270
00:09:54,080 --> 00:09:56,720
>> And uh I hope you all had a chance to

271
00:09:56,720 --> 00:09:59,040
look at those. I found two things that I

272
00:09:59,040 --> 00:10:03,120
would like to note for correction. In um

273
00:10:03,120 --> 00:10:05,680
paragraph three, we have in the first

274
00:10:05,680 --> 00:10:07,839
sentence um or I guess it would be the

275
00:10:07,839 --> 00:10:09,200
second sentence, Miss Thurmas

276
00:10:09,200 --> 00:10:10,720
highlighted the detailed edits made by

277
00:10:10,720 --> 00:10:13,279
staff and from advisory staff that needs

278
00:10:13,279 --> 00:10:16,160
to be corrected to advisory board. And

279
00:10:16,160 --> 00:10:19,360
then under section five, um when Miss

280
00:10:19,360 --> 00:10:20,800
Wendell asked the advisory board to

281
00:10:20,800 --> 00:10:23,040
double check all the scores for NHMU,

282
00:10:23,040 --> 00:10:25,360
this came as a surprise to Miss Wendell.

283
00:10:25,360 --> 00:10:27,920
We had a bit of a system error if you'll

284
00:10:27,920 --> 00:10:30,640
recall where we um had an incidental or

285
00:10:30,640 --> 00:10:34,320
accidental zeroing out of one reviewer

286
00:10:34,320 --> 00:10:35,920
um that should have just been out but

287
00:10:35,920 --> 00:10:38,000
that was remedied and all scores should

288
00:10:38,000 --> 00:10:40,560
be reflected accurately in the history.

289
00:10:40,560 --> 00:10:43,040
I just felt that that remedy needed to

290
00:10:43,040 --> 00:10:45,120
be noted in the minutes. Is there any

291
00:10:45,120 --> 00:10:47,440
other comments, questions, corrections

292
00:10:47,440 --> 00:10:50,480
from the tier one board? If not, I'll

293
00:10:50,480 --> 00:10:55,279
accept a motion to approve.

294
00:10:55,279 --> 00:10:57,279
Okay, we've got a first and a second

295
00:10:57,279 --> 00:11:00,000
from um Amanda and from Rita. Well,

296
00:11:00,000 --> 00:11:01,440
Rita, we can't have you because she

297
00:11:01,440 --> 00:11:04,800
didn't attend the meeting.

298
00:11:04,800 --> 00:11:06,399
>> I'll do a motion to approve.

299
00:11:06,399 --> 00:11:08,079
>> I know you're so excited though. Sounded

300
00:11:08,079 --> 00:11:09,920
so good. Can I have a different person

301
00:11:09,920 --> 00:11:10,800
second, please?

302
00:11:10,800 --> 00:11:11,279
>> Amanda,

303
00:11:11,279 --> 00:11:12,320
>> I can.

304
00:11:12,320 --> 00:11:13,839
>> Oh,

305
00:11:13,839 --> 00:11:16,160
thank you so much. Okay, minutes are

306
00:11:16,160 --> 00:11:18,480
approved from our meeting on November

307
00:11:18,480 --> 00:11:20,240
17th, 2025.

308
00:11:20,240 --> 00:11:22,240
>> And tier 2 held a meeting on uh

309
00:11:22,240 --> 00:11:24,640
September 9th, 2025. It was a virtual

310
00:11:24,640 --> 00:11:27,200
meeting and uh we discussed several

311
00:11:27,200 --> 00:11:29,200
items about funding finalization. The

312
00:11:29,200 --> 00:11:30,640
only edit that I would have to the

313
00:11:30,640 --> 00:11:32,800
minutes is my name got spelled wrong in

314
00:11:32,800 --> 00:11:34,160
number three.

315
00:11:34,160 --> 00:11:36,320
>> But besides that, that's all I saw. Is

316
00:11:36,320 --> 00:11:37,440
there anybody who attended the meeting

317
00:11:37,440 --> 00:11:41,030
who has any corrections?

318
00:11:41,040 --> 00:11:43,040
Okay. Then I will accept a motion to

319
00:11:43,040 --> 00:11:44,800
approve the minutes from people who are

320
00:11:44,800 --> 00:11:45,920
there.

321
00:11:45,920 --> 00:11:49,509
>> Dave

322
00:11:49,519 --> 00:11:53,509
Burton seconds.

323
00:11:53,519 --> 00:11:54,240
Second.

324
00:11:54,240 --> 00:11:57,040
>> Uh, okay. Well, now I call for a vote.

325
00:11:57,040 --> 00:11:57,680
Right.

326
00:11:57,680 --> 00:11:59,920
>> All in favor of uh approving the minutes

327
00:11:59,920 --> 00:12:02,720
as with the minor correction. Uh, please

328
00:12:02,720 --> 00:12:05,920
raise your hand. Any opposed?

329
00:12:05,920 --> 00:12:06,880
>> Thank you.

330
00:12:06,880 --> 00:12:09,040
>> Is that a minor correction or major?

331
00:12:09,040 --> 00:12:11,200
>> Well, that's just my spelling of my name

332
00:12:11,200 --> 00:12:13,120
and I don't I'll answer to anything

333
00:12:13,120 --> 00:12:17,030
really. So,

334
00:12:17,040 --> 00:12:17,360
weren't

335
00:12:17,360 --> 00:12:18,720
>> you in charge of proof reading the

336
00:12:18,720 --> 00:12:24,629
minutes? So, um that

337
00:12:24,639 --> 00:12:26,720
Um the the next item is at the very

338
00:12:26,720 --> 00:12:28,639
bottom here. I think it's forward to the

339
00:12:28,639 --> 00:12:32,399
sorry I have a facilitator agenda. It is

340
00:12:32,399 --> 00:12:33,920
towards the middle agenda and the

341
00:12:33,920 --> 00:12:37,040
election of the tier 2. It's item number

342
00:12:37,040 --> 00:12:40,320
six. Um we had some changes uh between

343
00:12:40,320 --> 00:12:41,920
cycles. So between the last board

344
00:12:41,920 --> 00:12:43,360
meeting at the end of the year and this

345
00:12:43,360 --> 00:12:45,839
first orientation meeting um we had some

346
00:12:45,839 --> 00:12:48,720
conflict of interest with our two board.

347
00:12:48,720 --> 00:12:50,880
Um and so uh we have a couple members

348
00:12:50,880 --> 00:12:52,959
who are no longer being the board uh

349
00:12:52,959 --> 00:12:54,880
partly due to complications and one of

350
00:12:54,880 --> 00:12:57,120
them is due to uh personal obligations.

351
00:12:57,120 --> 00:12:58,800
It was just tough to continue. They've

352
00:12:58,800 --> 00:13:00,800
already served on the board for a term

353
00:13:00,800 --> 00:13:02,160
and we're already in their second term

354
00:13:02,160 --> 00:13:05,279
which is difficult. So Bren and Gina um

355
00:13:05,279 --> 00:13:07,839
aren't with us this year um and so they

356
00:13:07,839 --> 00:13:10,800
are no longer that board and so um we

357
00:13:10,800 --> 00:13:12,320
need to have an election so that we have

358
00:13:12,320 --> 00:13:14,320
a chair to help the staff and to move

359
00:13:14,320 --> 00:13:16,880
things forward and and a vice chair. Um

360
00:13:16,880 --> 00:13:19,519
Paul was already vice chair and was

361
00:13:19,519 --> 00:13:21,600
probably going to be moving after chair.

362
00:13:21,600 --> 00:13:23,600
He was nominated and then Patty's the

363
00:13:23,600 --> 00:13:27,040
immediate past chair before

364
00:13:27,040 --> 00:13:30,320
Gina. Um and so we we uh had a

365
00:13:30,320 --> 00:13:31,920
conversation about her being nominated

366
00:13:31,920 --> 00:13:34,800
and she was willing to uh take that on.

367
00:13:34,800 --> 00:13:36,560
But are there any other nominations you

368
00:13:36,560 --> 00:13:38,079
want to make for yourself or for others

369
00:13:38,079 --> 00:13:42,160
with the tier 2 board leadership?

370
00:13:42,160 --> 00:13:45,040
>> I would I actually have 18 more months

371
00:13:45,040 --> 00:13:46,959
to ser on the board. Actually, I could

372
00:13:46,959 --> 00:13:50,160
serve in that seat next year.

373
00:13:50,160 --> 00:13:52,560
>> Um, interested in uh the chair or vice

374
00:13:52,560 --> 00:13:52,959
chair.

375
00:13:52,959 --> 00:13:57,670
>> Vice chair.

376
00:13:57,680 --> 00:13:59,440
» Um, are there is there any discussion or

377
00:13:59,440 --> 00:14:00,800
questions? Again, if you want to talk

378
00:14:00,800 --> 00:14:02,480
offline, you want to learn more, I can

379
00:14:02,480 --> 00:14:04,000
share that with you, but it's not for

380
00:14:04,000 --> 00:14:06,320
public consumption. Um, it wasn't

381
00:14:06,320 --> 00:14:08,639
anything negative, but uh it's it's just

382
00:14:08,639 --> 00:14:10,320
a change. So, we normally don't have

383
00:14:10,320 --> 00:14:12,320
that of a change. So, we want to make

384
00:14:12,320 --> 00:14:14,079
sure we get leadership in place. Any

385
00:14:14,079 --> 00:14:16,320
other nominations,

386
00:14:16,320 --> 00:14:18,480
questions, conversation?

387
00:14:18,480 --> 00:14:19,680
Okay. I don't know if we want to hold a

388
00:14:19,680 --> 00:14:21,760
vote or we want to have a conversation

389
00:14:21,760 --> 00:14:25,279
around um I guess for chair you as the

390
00:14:25,279 --> 00:14:28,480
nominee two nominees have a conversation

391
00:14:28,480 --> 00:14:30,320
Paul or what you want to do.

392
00:14:30,320 --> 00:14:31,680
>> Oh, what you mean for next year?

393
00:14:31,680 --> 00:14:32,880
>> For next year.

394
00:14:32,880 --> 00:14:34,959
>> I'm so sorry. I apologize. Okay. So, we

395
00:14:34,959 --> 00:14:37,120
have just one each. Okay. Wonderful.

396
00:14:37,120 --> 00:14:40,079
Well, great. So, um let's go ahead and

397
00:14:40,079 --> 00:14:42,720
consider uh I think the chair first

398
00:14:42,720 --> 00:14:45,199
probably there. I mean the vice chair.

399
00:14:45,199 --> 00:14:48,720
Um so it's vote and no I'm on the board.

400
00:14:48,720 --> 00:14:52,079
I'm usually position. Um let's call for

401
00:14:52,079 --> 00:14:55,519
a vote for the tier 2 board um to have

402
00:14:55,519 --> 00:14:57,760
Paul become the chair as of this year.

403
00:14:57,760 --> 00:15:00,560
It'll be one calendar year. He can renew

404
00:15:00,560 --> 00:15:02,079
for one calendar year. That's how we run

405
00:15:02,079 --> 00:15:04,240
the cadence of this board. So if we run

406
00:15:04,240 --> 00:15:05,839
for this calendar year or this grant

407
00:15:05,839 --> 00:15:08,399
cycle essentially. Um and then we'll see

408
00:15:08,399 --> 00:15:10,160
if Patty wants to move back up chair or

409
00:15:10,160 --> 00:15:12,079
if she wants to do something different

410
00:15:12,079 --> 00:15:13,839
for now. help us out. We'll just have

411
00:15:13,839 --> 00:15:16,240
that conversation, but she would also be

412
00:15:16,240 --> 00:15:19,040
here to help us.

413
00:15:19,040 --> 00:15:21,600
So, let's start with Paul. Um, I don't

414
00:15:21,600 --> 00:15:24,639
know for a vote or how we do this.

415
00:15:24,639 --> 00:15:26,240
>> Well,

416
00:15:26,240 --> 00:15:29,920
for let

417
00:15:29,920 --> 00:15:34,240
you know that the vote is not electronic

418
00:15:34,240 --> 00:15:43,670
attendees, then you must do a local

419
00:15:43,680 --> 00:15:46,480
Okay. So, I'm gonna call for a vote for

420
00:15:46,480 --> 00:15:48,720
Paul to be chair of the cheer to

421
00:15:48,720 --> 00:15:50,560
advisory.

422
00:15:50,560 --> 00:15:54,949
All in favor?

423
00:15:54,959 --> 00:15:58,550
» Any opposed?

424
00:15:58,560 --> 00:16:00,000
» Brian, would you mind speaking one more

425
00:16:00,000 --> 00:16:01,839
time?

426
00:16:01,839 --> 00:16:04,560
>> Yeah, that was an I or a vote for yes.

427
00:16:04,560 --> 00:16:05,199
Sorry.

428
00:16:05,199 --> 00:16:07,519
>> Great. Thank you. Having served on the

429
00:16:07,519 --> 00:16:09,839
Salt Lake County Performing Electronics

430
00:16:09,839 --> 00:16:12,800
Board as a chair for a couple years, um

431
00:16:12,800 --> 00:16:14,399
it seemed like we actually had to do a

432
00:16:14,399 --> 00:16:17,519
roster. Well, literally had go, you

433
00:16:17,519 --> 00:16:19,040
know, and ensure that everyone had an

434
00:16:19,040 --> 00:16:22,160
opportunity to vote I seemed like we did

435
00:16:22,160 --> 00:16:25,600
that, but did we follow policy?

436
00:16:25,600 --> 00:16:27,360
>> More complicated than that.

437
00:16:27,360 --> 00:16:29,600
>> Uh this is a statute, okay, that came

438
00:16:29,600 --> 00:16:31,279
out during the pandemic,

439
00:16:31,279 --> 00:16:35,120
>> right? and basically said if it's not

440
00:16:35,120 --> 00:16:36,880
unanimous.

441
00:16:36,880 --> 00:16:39,199
So if one person objects you you've got

442
00:16:39,199 --> 00:16:42,000
to do a roll do okay that's

443
00:16:42,000 --> 00:16:46,399
>> it does not apply to unanimous vote.

444
00:16:46,399 --> 00:16:49,440
So this was just fine.

445
00:16:49,440 --> 00:16:50,800
>> So let's just be unanimous so

446
00:16:50,800 --> 00:16:53,759
everything.

447
00:16:53,759 --> 00:16:55,440
>> You know a lot of people don't uh

448
00:16:55,440 --> 00:16:57,839
realize it. So I just wanted to clarify.

449
00:16:57,839 --> 00:16:59,680
>> That's why

450
00:16:59,680 --> 00:17:00,800
you

451
00:17:00,800 --> 00:17:02,240
>> I don't know if I call for a post but if

452
00:17:02,240 --> 00:17:04,160
I didn't

453
00:17:04,160 --> 00:17:06,400
>> you did great. Sounds like it carries

454
00:17:06,400 --> 00:17:08,240
unanimously.

455
00:17:08,240 --> 00:17:16,150
>> Yes. Great. Congratulations.

456
00:17:16,160 --> 00:17:17,600
All right, we'll do the same round for

457
00:17:17,600 --> 00:17:19,520
Patty. Uh, Patty, vice chair, tier 2

458
00:17:19,520 --> 00:17:23,360
advisory board for this year. Um, all in

459
00:17:23,360 --> 00:17:25,919
favor

460
00:17:25,919 --> 00:17:29,270
>> I

461
00:17:29,280 --> 00:17:31,280
opposed.

462
00:17:31,280 --> 00:17:36,630
Great. Congratulations, Patty. Carious.

463
00:17:36,640 --> 00:17:38,240
» Great.

464
00:17:38,240 --> 00:17:41,360
Alrighty. Um,

465
00:17:41,360 --> 00:17:43,200
next

466
00:17:43,200 --> 00:17:46,000
I think Craig this is you. You already

467
00:17:46,000 --> 00:17:47,200
started. We've already learned a couple

468
00:17:47,200 --> 00:17:49,679
things today.

469
00:17:49,679 --> 00:17:51,760
>> This is your annual open meetings

470
00:17:51,760 --> 00:17:53,600
training

471
00:17:53,600 --> 00:17:55,840
uh public policy statement. The board

472
00:17:55,840 --> 00:17:59,120
exists to conduct people's business and

473
00:17:59,120 --> 00:18:01,919
it should take actions openly and

474
00:18:01,919 --> 00:18:06,710
conduct deliberations openly.

475
00:18:06,720 --> 00:18:08,880
The definition of a meeting is a forum

476
00:18:08,880 --> 00:18:12,640
present being expressly for the purpose

477
00:18:12,640 --> 00:18:16,799
of acting as a public body

478
00:18:16,799 --> 00:18:19,440
and to receive public comment,

479
00:18:19,440 --> 00:18:22,640
deliberate about and take action on

480
00:18:22,640 --> 00:18:25,120
relevant matters within the scope of the

481
00:18:25,120 --> 00:18:27,679
board's authority.

482
00:18:27,679 --> 00:18:29,840
As a general rule, meetings are open to

483
00:18:29,840 --> 00:18:32,400
the public unless there's a legal basis

484
00:18:32,400 --> 00:18:36,549
for closing.

485
00:18:36,559 --> 00:18:40,960
However, the uh public is not allowed to

486
00:18:40,960 --> 00:18:44,960
interrupt the meeting or uh interfere

487
00:18:44,960 --> 00:18:48,549
with its

488
00:18:48,559 --> 00:18:51,360
includes workshops, executive sessions

489
00:18:51,360 --> 00:18:55,280
of which a forum is pre present.

490
00:18:55,280 --> 00:18:58,080
Prior to the meeting, public notice must

491
00:18:58,080 --> 00:19:01,919
be published, including the agenda,

492
00:19:01,919 --> 00:19:05,120
time, date, and place of the meeting and

493
00:19:05,120 --> 00:19:06,960
published on the Utah public notice

494
00:19:06,960 --> 00:19:09,120
website not less than 24 hours before

495
00:19:09,120 --> 00:19:11,440
the meeting.

496
00:19:11,440 --> 00:19:13,679
Topics must be provided with reasonable

497
00:19:13,679 --> 00:19:15,679
specificity

498
00:19:15,679 --> 00:19:17,840
that puts the public on notice what's

499
00:19:17,840 --> 00:19:20,480
going to be discussed.

500
00:19:20,480 --> 00:19:22,720
Except for emergency circumstances, the

501
00:19:22,720 --> 00:19:25,280
board not may not take a final action on

502
00:19:25,280 --> 00:19:28,559
topics unless they've met the public

503
00:19:28,559 --> 00:19:32,630
notice requirement.

504
00:19:32,640 --> 00:19:36,000
Public comment county has an ordinance

505
00:19:36,000 --> 00:19:38,799
passed by the council requiring that

506
00:19:38,799 --> 00:19:41,840
each board have a public notice public

507
00:19:41,840 --> 00:19:44,320
comment period prior to the beginning of

508
00:19:44,320 --> 00:19:49,510
the meeting.

509
00:19:49,520 --> 00:19:53,039
Each meeting must uh be recorded and

510
00:19:53,039 --> 00:19:55,840
minutes must be taken.

511
00:19:55,840 --> 00:19:57,840
Once those minutes are adopted, they are

512
00:19:57,840 --> 00:20:02,710
in the official record of the meeting.

513
00:20:02,720 --> 00:20:05,039
You may close meetings,

514
00:20:05,039 --> 00:20:08,080
but only for the reasons specified in

515
00:20:08,080 --> 00:20:13,590
Utah code annotated 52-4-205.

516
00:20:13,600 --> 00:20:16,000
I used to uh list those out when there

517
00:20:16,000 --> 00:20:18,080
were six or seven of them, but the

518
00:20:18,080 --> 00:20:20,240
legislaturator has gotten really carried

519
00:20:20,240 --> 00:20:22,720
away with how many reasons you can uh

520
00:20:22,720 --> 00:20:25,679
close anything now. So if you can get

521
00:20:25,679 --> 00:20:26,799
that number again, I'll look it up.

522
00:20:26,799 --> 00:20:30,799
>> Oh yeah. 52-4-205.

523
00:20:30,799 --> 00:20:33,360
>> Thank you.

524
00:20:33,360 --> 00:20:35,760
>> You know, some of the reasons you could

525
00:20:35,760 --> 00:20:37,840
close is

526
00:20:37,840 --> 00:20:40,480
reasonably imminent litigation strategy

527
00:20:40,480 --> 00:20:43,840
sessions. uh

528
00:20:43,840 --> 00:20:46,240
discussions about security or

529
00:20:46,240 --> 00:20:48,480
discussions about real real estate that

530
00:20:48,480 --> 00:20:52,400
could hinder uh negotiations.

531
00:20:52,400 --> 00:20:54,400
Close a meeting. A quorum must be

532
00:20:54,400 --> 00:20:57,039
present and twothirds must vote in favor

533
00:20:57,039 --> 00:20:59,039
of closure and you must state the reason

534
00:20:59,039 --> 00:21:02,559
you're closing on the record.

535
00:21:02,559 --> 00:21:04,480
No votes can be taken in a closed

536
00:21:04,480 --> 00:21:06,960
meeting.

537
00:21:06,960 --> 00:21:10,000
You can't participate in a meeting

538
00:21:10,000 --> 00:21:13,520
electronically. If there are

539
00:21:13,520 --> 00:21:16,480
an anchor location and there is a policy

540
00:21:16,480 --> 00:21:18,320
in place that allows electronic

541
00:21:18,320 --> 00:21:20,320
attendance

542
00:21:20,320 --> 00:21:24,400
as I said is a not unanimous it needs to

543
00:21:24,400 --> 00:21:27,440
be roll up

544
00:21:27,440 --> 00:21:30,000
is that for any motion

545
00:21:30,000 --> 00:21:34,320
>> uh any motion is voted on

546
00:21:34,320 --> 00:21:38,549
let's see here

547
00:21:38,559 --> 00:21:41,200
the body may not act together outside a

548
00:21:41,200 --> 00:21:44,240
meeting in a concerted way, concerted or

549
00:21:44,240 --> 00:21:46,799
deliberate way to predetermine an

550
00:21:46,799 --> 00:21:48,880
action.

551
00:21:48,880 --> 00:21:52,559
Email and text between board members is

552
00:21:52,559 --> 00:21:54,559
not restricted

553
00:21:54,559 --> 00:21:56,080
uh

554
00:21:56,080 --> 00:21:59,039
but shouldn't do it during a convened

555
00:21:59,039 --> 00:22:01,760
board meeting and those emails are

556
00:22:01,760 --> 00:22:04,799
subject to ground.

557
00:22:04,799 --> 00:22:06,799
The penalties for violating the

558
00:22:06,799 --> 00:22:09,200
communities act is the action can be

559
00:22:09,200 --> 00:22:11,039
avoided

560
00:22:11,039 --> 00:22:14,080
but that mistake can be cured by

561
00:22:14,080 --> 00:22:16,640
remedial action. So if you want to vote

562
00:22:16,640 --> 00:22:18,320
on it again in a subsequent meeting

563
00:22:18,320 --> 00:22:20,320
that's been properly noticed you can

564
00:22:20,320 --> 00:22:23,120
cure that

565
00:22:23,120 --> 00:22:25,360
and knowingly in or intentional

566
00:22:25,360 --> 00:22:27,679
violation of the act is a class B

567
00:22:27,679 --> 00:22:29,840
misdemeanor.

568
00:22:29,840 --> 00:22:32,720
I've never seen anybody punch or

569
00:22:32,720 --> 00:22:34,960
prosecuted on that, but the attorney

570
00:22:34,960 --> 00:22:38,799
general can do that.

571
00:22:38,799 --> 00:22:41,200
That's the end of my presentation. Any

572
00:22:41,200 --> 00:22:45,190
questions?

573
00:22:45,200 --> 00:22:46,880
» Okay,

574
00:22:46,880 --> 00:22:50,559
>> this will be my last presentation.

575
00:22:50,559 --> 00:22:53,760
>> Two months I retired.

576
00:22:53,760 --> 00:22:55,679
>> So

577
00:22:55,679 --> 00:22:59,830
enjoy.

578
00:22:59,840 --> 00:23:08,630
You can come back cuz the public person

579
00:23:08,640 --> 00:23:12,390
» you lie about.

580
00:23:12,400 --> 00:23:23,270
» Thanks so much.

581
00:23:23,280 --> 00:23:25,200
Um, regarding the procedural things like

582
00:23:25,200 --> 00:23:26,880
what Craig chatted about is we usually

583
00:23:26,880 --> 00:23:28,240
look at the chairs and the vice chair to

584
00:23:28,240 --> 00:23:30,799
know that information. Um, and we we can

585
00:23:30,799 --> 00:23:33,039
develop a one pager for you. Um, what

586
00:23:33,039 --> 00:23:34,559
might be helpful as a guide for everyone

587
00:23:34,559 --> 00:23:36,000
else? Well, for the chairs, but for

588
00:23:36,000 --> 00:23:37,919
everyone else, would that be helpful if

589
00:23:37,919 --> 00:23:39,360
you have a little bit of that not the

590
00:23:39,360 --> 00:23:40,640
same training every year, but would it

591
00:23:40,640 --> 00:23:42,240
be helpful to have like a one pager like

592
00:23:42,240 --> 00:23:43,919
tips and then some of the Robert's rules

593
00:23:43,919 --> 00:23:46,400
pieces in there?

594
00:23:46,400 --> 00:23:48,880
Great. Thank you.

595
00:23:48,880 --> 00:23:52,320
Alrighty. Um, this is where we sit and

596
00:23:52,320 --> 00:23:55,520
hold on and go fast.

597
00:23:55,520 --> 00:23:57,760
Okay. I'm going to be talking for a few

598
00:23:57,760 --> 00:23:58,880
minutes and we're going to walk for it

599
00:23:58,880 --> 00:24:00,240
to everybody. If you want to get up, if

600
00:24:00,240 --> 00:24:02,559
you need a drink or whatever, um, I'm

601
00:24:02,559 --> 00:24:03,760
basically going to be walking you

602
00:24:03,760 --> 00:24:05,760
through the manual in some ways and

603
00:24:05,760 --> 00:24:07,600
chatting with you about some things.

604
00:24:07,600 --> 00:24:09,600
Cody is going to co-host this

605
00:24:09,600 --> 00:24:12,000
conversation. Um, make sure that I don't

606
00:24:12,000 --> 00:24:13,279
miss anything. But if you want to look

607
00:24:13,279 --> 00:24:14,880
at the manual, so they're after the buy

608
00:24:14,880 --> 00:24:17,520
tab five. Again, it's going to generally

609
00:24:17,520 --> 00:24:19,679
follow the manual. It won't specifically

610
00:24:19,679 --> 00:24:23,120
necessarily follow the manual, but um we

611
00:24:23,120 --> 00:24:32,390
might want to look at that.

612
00:24:32,400 --> 00:24:35,039
Great. So the agenda um is just to

613
00:24:35,039 --> 00:24:36,720
provide a little bit of information

614
00:24:36,720 --> 00:24:38,960
about the basics of the program, how we

615
00:24:38,960 --> 00:24:41,120
started, our history on the team. you've

616
00:24:41,120 --> 00:24:42,960
already been introduced, too. Um, and

617
00:24:42,960 --> 00:24:45,440
then we'll move into um advisory board

618
00:24:45,440 --> 00:24:48,080
overview, review and scoring criteria,

619
00:24:48,080 --> 00:24:49,440
board practice proposals, and then

620
00:24:49,440 --> 00:24:50,559
Cody's going to spend a few minutes just

621
00:24:50,559 --> 00:24:52,000
making sure everyone feels comfortable

622
00:24:52,000 --> 00:24:54,880
and submittable and answering any regard

623
00:24:54,880 --> 00:24:57,039
that. Um, today what we're hoping to do,

624
00:24:57,039 --> 00:24:58,400
so I think most of you have a base

625
00:24:58,400 --> 00:24:59,919
whether you've been here for a minute or

626
00:24:59,919 --> 00:25:02,559
two or you are a new member, we had new

627
00:25:02,559 --> 00:25:04,320
member orientation last week or have had

628
00:25:04,320 --> 00:25:06,640
a chance to maybe sit and talk. A couple

629
00:25:06,640 --> 00:25:07,840
things we want to make sure we have out

630
00:25:07,840 --> 00:25:09,919
of today. Uh we're here today to orient

631
00:25:09,919 --> 00:25:11,840
you for careful responsible review to

632
00:25:11,840 --> 00:25:15,039
make informed decisions about SAP. So

633
00:25:15,039 --> 00:25:17,039
understanding grant making basics,

634
00:25:17,039 --> 00:25:18,559
understanding how to move in submittable

635
00:25:18,559 --> 00:25:19,919
and feel comfortable and then

636
00:25:19,919 --> 00:25:21,360
understanding responsibilities with

637
00:25:21,360 --> 00:25:23,039
being

638
00:25:23,039 --> 00:25:26,640
those topics today.

639
00:25:26,640 --> 00:25:29,520
We've met the team already.

640
00:25:29,520 --> 00:25:31,679
All right. Okay. So you all know the

641
00:25:31,679 --> 00:25:33,120
mission is to enhance Salt Lake County

642
00:25:33,120 --> 00:25:34,480
resident visitor experiences through

643
00:25:34,480 --> 00:25:37,120
arts, cultural and recreational

644
00:25:37,120 --> 00:25:39,760
offerings. Um we do this in three ways

645
00:25:39,760 --> 00:25:41,360
in the board manual. You can look on

646
00:25:41,360 --> 00:25:44,000
pages uh three and four and we'll talk

647
00:25:44,000 --> 00:25:46,960
about that. Um grant making y'all are

648
00:25:46,960 --> 00:25:49,440
part of that we do every year and we'll

649
00:25:49,440 --> 00:25:52,159
talk about that first. Promotion is some

650
00:25:52,159 --> 00:25:54,640
of the items and awareness sorry some of

651
00:25:54,640 --> 00:25:57,760
the things that we do awareness destroy

652
00:25:57,760 --> 00:25:59,840
the values act taxpayers know where

653
00:25:59,840 --> 00:26:02,080
their dollar is going and we do that

654
00:26:02,080 --> 00:26:03,919
mostly promoting grantee events and

655
00:26:03,919 --> 00:26:06,559
happenings. Capacity building is a newer

656
00:26:06,559 --> 00:26:08,559
space for us. This is where Kelsey works

657
00:26:08,559 --> 00:26:10,640
for impact program and this is provides

658
00:26:10,640 --> 00:26:13,039
support mostly to tier 2s but also tier

659
00:26:13,039 --> 00:26:15,840
ones. Um she does everything from uh

660
00:26:15,840 --> 00:26:18,559
operations of an organization uh to

661
00:26:18,559 --> 00:26:21,679
actually what they do um as an

662
00:26:21,679 --> 00:26:23,919
organization their craft. So be from

663
00:26:23,919 --> 00:26:26,080
learning your financials doing marketing

664
00:26:26,080 --> 00:26:30,320
communications over to items such as um

665
00:26:30,320 --> 00:26:33,120
volunteer. How do you get a volunteer

666
00:26:33,120 --> 00:26:35,600
group together and um get them going and

667
00:26:35,600 --> 00:26:37,679
working for you?

668
00:26:37,679 --> 00:26:40,720
Zappa started in 96. Um so next year

669
00:26:40,720 --> 00:26:42,720
will be our 30th anniversary. We'll be

670
00:26:42,720 --> 00:26:44,159
doing some things around that. We're

671
00:26:44,159 --> 00:26:46,880
excited. Um and the first year grants

672
00:26:46,880 --> 00:26:49,520
were given out was in 97. So it's pretty

673
00:26:49,520 --> 00:26:52,240
cool. This last uh reauthorization we

674
00:26:52,240 --> 00:26:53,840
reauthorized by the voters every 10

675
00:26:53,840 --> 00:26:56,640
years was 79.33%.

676
00:26:56,640 --> 00:26:58,559
So nearly 80% of the voters in Salt Lake

677
00:26:58,559 --> 00:27:00,480
County that voted for it uh for

678
00:27:00,480 --> 00:27:03,360
approving it.

679
00:27:03,360 --> 00:27:04,960
This is historical funding. This will

680
00:27:04,960 --> 00:27:07,039
give you some perspective on your work

681
00:27:07,039 --> 00:27:10,159
this year. So we get about 36 million

682
00:27:10,159 --> 00:27:13,200
maybe just a north 36 million that's one

683
00:27:13,200 --> 00:27:16,400
cent of every $10 spent in sales and use

684
00:27:16,400 --> 00:27:19,840
tax. Um and so north 36 you can see how

685
00:27:19,840 --> 00:27:22,080
it is here. Uh tier one is the large

686
00:27:22,080 --> 00:27:24,080
organizations. That's 22. Those are the

687
00:27:24,080 --> 00:27:26,720
bigger um organizations in our valley.

688
00:27:26,720 --> 00:27:28,640
Parks and wreck doesn't do it through

689
00:27:28,640 --> 00:27:32,950
grants and we don't administer

690
00:27:32,960 --> 00:27:36,400
money. There we go. Um, uh, park uses it

691
00:27:36,400 --> 00:27:38,080
for operations. So, it's their parks,

692
00:27:38,080 --> 00:27:40,320
their trails, their open spaces, and

693
00:27:40,320 --> 00:27:42,799
their rec centers. Zoological is three

694
00:27:42,799 --> 00:27:45,760
organizations, an aviary, an aquarium,

695
00:27:45,760 --> 00:27:49,039
and a loop. Um, and then tier 2 is the

696
00:27:49,039 --> 00:27:50,880
smaller organizations in our community,

697
00:27:50,880 --> 00:27:52,960
usually the local organizations. And

698
00:27:52,960 --> 00:27:55,840
last year, y'all approved 108.

699
00:27:55,840 --> 00:27:59,510
So,

700
00:27:59,520 --> 00:28:01,600
» they're not busy at all.

701
00:28:01,600 --> 00:28:03,200
>> Okay, now here's the next perspective.

702
00:28:03,200 --> 00:28:07,600
Ready? This is as yesterday's stats. So,

703
00:28:07,600 --> 00:28:09,600
uh, yesterday's stats, uh, Cody went in

704
00:28:09,600 --> 00:28:12,480
the system and took a look. There are 26

705
00:28:12,480 --> 00:28:14,720
applicants, um, compending if everybody

706
00:28:14,720 --> 00:28:16,080
turns their application in by tomorrow

707
00:28:16,080 --> 00:28:18,799
at 5:00. Uh, there's 26 applicants for

708
00:28:18,799 --> 00:28:21,440
tier one and Zoologic plus 25 spots. So,

709
00:28:21,440 --> 00:28:24,080
that'll be interesting this year. Um,

710
00:28:24,080 --> 00:28:27,200
and then, um, the tier 2 folks, you're

711
00:28:27,200 --> 00:28:29,120
about running where you were last year,

712
00:28:29,120 --> 00:28:32,000
214 applications, passing eligibility

713
00:28:32,000 --> 00:28:35,120
checks. Um, and then 21 new applicants

714
00:28:35,120 --> 00:28:36,640
so far, but there will be more new

715
00:28:36,640 --> 00:28:41,200
applicants. I think that's just a good number for us to have as of

716
00:28:41,200 --> 00:28:42,880
yesterday, but we're seeing Cody saw

717
00:28:42,880 --> 00:28:45,440
some volume um curve between last night

718
00:28:45,440 --> 00:28:47,600
and

719
00:28:47,600 --> 00:28:50,559
one last statement on

720
00:28:50,559 --> 00:28:52,000
>> Well, we'll have to see, right? We'll

721
00:28:52,000 --> 00:28:53,440
have to see.

722
00:28:53,440 --> 00:28:56,720
>> So, but that they probably passed

723
00:28:56,720 --> 00:28:58,399
applica passed eligibility checks,

724
00:28:58,399 --> 00:29:02,080
right? So, 14 that group is included in

725
00:29:02,080 --> 00:29:02,640
both. Correct.

726
00:29:02,640 --> 00:29:04,559
>> Yeah. Yes. Yes. That's a good point.

727
00:29:04,559 --> 00:29:06,559
>> Uh last year I believe your your budget

728
00:29:06,559 --> 00:29:09,840
uh for chair 2 was just over 3.4. Um so

729
00:29:09,840 --> 00:29:12,799
is that correct? 45. So this year you

730
00:29:12,799 --> 00:29:14,640
have 3624

731
00:29:14,640 --> 00:29:17,840
um for the budget for you to have. Um to

732
00:29:17,840 --> 00:29:19,679
give some perspective again this is

733
00:29:19,679 --> 00:29:23,279
current as of yesterday. Last year tier

734
00:29:23,279 --> 00:29:25,919
2 had 5.5 million in requests and you

735
00:29:25,919 --> 00:29:29,440
had a $3.4 million budget. 331

736
00:29:29,440 --> 00:29:30,799
applications you received and you

737
00:29:30,799 --> 00:29:33,600
approved 218.

738
00:29:33,600 --> 00:29:36,080
Last year there were 28 applications for

739
00:29:36,080 --> 00:29:38,960
tier one and zoological and 25 approvals

740
00:29:38,960 --> 00:29:42,080
for about 20 $22 million.

741
00:29:42,080 --> 00:29:45,039
So busy year be great.

742
00:29:45,039 --> 00:29:46,480
This is what the cycle looks like

743
00:29:46,480 --> 00:29:48,559
overall. So not just the review cycle

744
00:29:48,559 --> 00:29:50,240
but the whole cycle. So at the beginning

745
00:29:50,240 --> 00:29:51,840
of year we start promoting it to get

746
00:29:51,840 --> 00:29:53,440
people to do eligibility starting in

747
00:29:53,440 --> 00:29:56,480
March. Um and get all those turned in.

748
00:29:56,480 --> 00:29:59,120
We do webinars. You all saw that we've

749
00:29:59,120 --> 00:30:01,600
published a manual for our grants. Then

750
00:30:01,600 --> 00:30:02,880
we move to the phase that we're in right

751
00:30:02,880 --> 00:30:04,640
now, which is the applications are open

752
00:30:04,640 --> 00:30:07,200
until tomorrow. Um, and then next week,

753
00:30:07,200 --> 00:30:08,320
of course, we'll be able to let you know

754
00:30:08,320 --> 00:30:09,919
what the specific numbers are of where

755
00:30:09,919 --> 00:30:11,600
you can get us some metrics on that. But

756
00:30:11,600 --> 00:30:13,760
it closes tomorrow and then we move on

757
00:30:13,760 --> 00:30:15,840
to the next phase, which is June through

758
00:30:15,840 --> 00:30:17,440
September. The advisory boards come

759
00:30:17,440 --> 00:30:20,240
together and do work and deliberations

760
00:30:20,240 --> 00:30:23,039
to have our bulk here is to have

761
00:30:23,039 --> 00:30:26,480
everything to council by October. Um

762
00:30:26,480 --> 00:30:27,919
some years are challenging and we have

763
00:30:27,919 --> 00:30:29,279
to do things separately or later. I know

764
00:30:29,279 --> 00:30:31,840
that tier one we got we did it in

765
00:30:31,840 --> 00:30:33,600
November uh just because they had some

766
00:30:33,600 --> 00:30:36,480
extra applicants. Um and then the last

767
00:30:36,480 --> 00:30:38,640
phase is really where um the board

768
00:30:38,640 --> 00:30:40,000
doesn't have to do any commitments in

769
00:30:40,000 --> 00:30:42,559
this area. This is where we um give

770
00:30:42,559 --> 00:30:44,399
official award notice and then we get

771
00:30:44,399 --> 00:30:46,480
their contracts ready for them and get

772
00:30:46,480 --> 00:30:48,000
them in the payment system for the next

773
00:30:48,000 --> 00:30:49,360
year. So that's really Cody and I are

774
00:30:49,360 --> 00:30:59,909
doing that at the end.

775
00:30:59,919 --> 00:31:03,200
Any questions?

776
00:31:03,200 --> 00:31:05,120
All righty. So we're going to move to uh

777
00:31:05,120 --> 00:31:06,960
talking more about the board. Um there

778
00:31:06,960 --> 00:31:08,880
are two main priorities of the board to

779
00:31:08,880 --> 00:31:10,799
do their work and it's to review all the

780
00:31:10,799 --> 00:31:12,720
applications with due diligence and then

781
00:31:12,720 --> 00:31:14,799
provide official funding recommendations

782
00:31:14,799 --> 00:31:17,360
in writing to council every year for

783
00:31:17,360 --> 00:31:18,640
their approval and consider

784
00:31:18,640 --> 00:31:20,720
consideration and approval. The

785
00:31:20,720 --> 00:31:23,840
composition um is right here uh seven

786
00:31:23,840 --> 00:31:26,640
members for tier one and super logical

787
00:31:26,640 --> 00:31:29,279
and they perform reviews at the all day

788
00:31:29,279 --> 00:31:31,120
together but during the summer where

789
00:31:31,120 --> 00:31:33,039
they spend their time is site visits

790
00:31:33,039 --> 00:31:34,159
going to meetings and going to

791
00:31:34,159 --> 00:31:35,840
performances. Um sometimes there's more

792
00:31:35,840 --> 00:31:37,360
than one site visit. Sometimes they go

793
00:31:37,360 --> 00:31:38,559
together. Some of the stuff they really

794
00:31:38,559 --> 00:31:41,200
do just spend their summer um going on

795
00:31:41,200 --> 00:31:43,519
site and on location more than one time

796
00:31:43,519 --> 00:31:45,360
to get to know the grantee to compare

797
00:31:45,360 --> 00:31:47,200
the application uh to what they're

798
00:31:47,200 --> 00:31:50,399
seeing on the county. Tier 2 can have up

799
00:31:50,399 --> 00:31:52,240
to 13 members. Remember we changed last

800
00:31:52,240 --> 00:31:53,519
year we read the code a little

801
00:31:53,519 --> 00:31:56,559
differently. We went from 11 to 13. Um

802
00:31:56,559 --> 00:31:57,840
we are down one this year. We're going

803
00:31:57,840 --> 00:31:59,360
to just go with 12 this year. It just it

804
00:31:59,360 --> 00:32:01,360
was taking We all know how long this

805
00:32:01,360 --> 00:32:03,840
took this year, right? Yeah. Okay. Okay.

806
00:32:03,840 --> 00:32:05,120
So, we just cut it off and said we're

807
00:32:05,120 --> 00:32:06,159
just going to go with 12 this year,

808
00:32:06,159 --> 00:32:08,240
which will help. Um, and then you'll

809
00:32:08,240 --> 00:32:09,760
review in the discipline subcommittees.

810
00:32:09,760 --> 00:32:11,279
Uh, Cody will talk to you in the

811
00:32:11,279 --> 00:32:12,559
breakout session about how he's going to

812
00:32:12,559 --> 00:32:14,399
break those up when your appointments

813
00:32:14,399 --> 00:32:16,640
are, which subcommittees you are on, um,

814
00:32:16,640 --> 00:32:19,679
and some of those details. But, um, he

815
00:32:19,679 --> 00:32:22,480
does give about a month to review those

816
00:32:22,480 --> 00:32:24,159
applications for each of those sub.

817
00:32:24,159 --> 00:32:26,480
Sometimes it's kind of weeks.

818
00:32:26,480 --> 00:32:29,600
Then, um, in August, we meet um, the

819
00:32:29,600 --> 00:32:31,279
tier

820
00:32:31,279 --> 00:32:33,039
ones meet in August. This is backwards

821
00:32:33,039 --> 00:32:35,120
from We switched it. Talk about why in

822
00:32:35,120 --> 00:32:36,240
just a minute. But the tier ones

823
00:32:36,240 --> 00:32:37,840
typically meet in September. This year,

824
00:32:37,840 --> 00:32:38,720
starting this year, we're going to meet

825
00:32:38,720 --> 00:32:40,880
in August. And the tier 2 typically

826
00:32:40,880 --> 00:32:42,000
would be in August. They're going to

827
00:32:42,000 --> 00:32:43,519
start meeting in September. We'll talk

828
00:32:43,519 --> 00:32:45,440
about that. But those all day reviews,

829
00:32:45,440 --> 00:32:47,039
hopefully we come out of those with

830
00:32:47,039 --> 00:32:49,279
official recommendations and don't have

831
00:32:49,279 --> 00:32:51,120
to do follow-up meetings, but sometimes

832
00:32:51,120 --> 00:32:52,480
we'll be follow-up meetings. We try to

833
00:32:52,480 --> 00:32:54,559
keep those virtual and not in person.

834
00:32:54,559 --> 00:32:56,960
So, it's a drain. But we have star

835
00:32:56,960 --> 00:33:00,720
students sometimes who show up in droves

836
00:33:00,720 --> 00:33:03,360
and we have a meeting on site.

837
00:33:03,360 --> 00:33:06,159
Um, okay. So, review practice guiding

838
00:33:06,159 --> 00:33:08,880
principles, these five principles. Um,

839
00:33:08,880 --> 00:33:09,760
oh, I'm sorry.

840
00:33:09,760 --> 00:33:11,919
>> Do you have the date for the all day

841
00:33:11,919 --> 00:33:12,799
meeting already?

842
00:33:12,799 --> 00:33:14,159
>> Yes. I'm sorry. I thought I put it on

843
00:33:14,159 --> 00:33:16,320
calendars, but I'm happy to do that now.

844
00:33:16,320 --> 00:33:17,200
>> Sometimes.

845
00:33:17,200 --> 00:33:18,320
>> Oh, you know what? You're right. I think

846
00:33:18,320 --> 00:33:20,240
we have to use the calendars, too.

847
00:33:20,240 --> 00:33:21,440
>> Yeah. Okay.

848
00:33:21,440 --> 00:33:24,960
>> So, um, in August, the tier um ones are

849
00:33:24,960 --> 00:33:28,080
meeting on the 27th

850
00:33:28,080 --> 00:33:31,120
of August from 9 to 4. If you don't have

851
00:33:31,120 --> 00:33:32,640
an invitation, I can send it back out.

852
00:33:32,640 --> 00:33:34,159
You can also send it in our followup

853
00:33:34,159 --> 00:33:37,360
email. Um, so everyone has it. And then

854
00:33:37,360 --> 00:33:39,360
if we need a follow-up meeting, y'all

855
00:33:39,360 --> 00:33:40,799
got if you didn't already get an email,

856
00:33:40,799 --> 00:33:44,080
you got last night.

857
00:33:44,080 --> 00:33:46,799
Um, oh, the bottom of your agenda.

858
00:33:46,799 --> 00:33:48,320
>> Yes, that's what I said. Was at the

859
00:33:48,320 --> 00:33:50,640
bottom of your last important dates.

860
00:33:50,640 --> 00:33:52,480
>> Important dates.

861
00:33:52,480 --> 00:33:54,000
But for the tier ones, we have a

862
00:33:54,000 --> 00:33:57,120
follow-up meeting. It is on uh the 10th

863
00:33:57,120 --> 00:33:59,679
of September. Great. And if we have a

864
00:33:59,679 --> 00:34:01,760
follow-up meeting for tier 2, your tier

865
00:34:01,760 --> 00:34:04,159
2 meeting is on September 24th, 9 to 4,

866
00:34:04,159 --> 00:34:05,279
but if you have a follow-up meeting,

867
00:34:05,279 --> 00:34:08,560
that virtual 2hour will be on uh October

868
00:34:08,560 --> 00:34:11,440
8th. Does that make sense? Again, we

869
00:34:11,440 --> 00:34:12,639
hope to not have those follow-up

870
00:34:12,639 --> 00:34:13,919
meetings, but you can look at the bottom

871
00:34:13,919 --> 00:34:15,200
of your agendas and see the primary

872
00:34:15,200 --> 00:34:16,800
ones. You move through this summer.

873
00:34:16,800 --> 00:34:18,240
Y'all can make a decision together if

874
00:34:18,240 --> 00:34:19,919
you want followup meeting. It's going to

875
00:34:19,919 --> 00:34:24,790
take more time than the all day.

876
00:34:24,800 --> 00:34:27,919
» Thank you. Of course.

877
00:34:27,919 --> 00:34:30,159
Can I ask

878
00:34:30,159 --> 00:34:32,000
you can skip it if you don't if we don't

879
00:34:32,000 --> 00:34:34,000
have time but um when you were talking

880
00:34:34,000 --> 00:34:36,399
about tier one and saying that extra

881
00:34:36,399 --> 00:34:37,919
applicant how do we deal with that then

882
00:34:37,919 --> 00:34:40,639
do site visits and then like figure out

883
00:34:40,639 --> 00:34:42,480
at the end like who kind of doesn't

884
00:34:42,480 --> 00:34:43,520
quite

885
00:34:43,520 --> 00:34:44,720
>> yeah I'll go over it quickly because

886
00:34:44,720 --> 00:34:45,839
we're going to spend a lot you're not

887
00:34:45,839 --> 00:34:46,800
we're going to spend a lot a little bit

888
00:34:46,800 --> 00:34:48,480
more time on that exact question in just

889
00:34:48,480 --> 00:34:51,359
a second but I'll go like this so

890
00:34:51,359 --> 00:34:53,520
typically I assign out the reviewer

891
00:34:53,520 --> 00:34:55,200
assignments to everyone so like Lynette

892
00:34:55,200 --> 00:34:59,040
got four um Amy got four because you're

893
00:34:59,040 --> 00:35:01,680
new. Um Rita did get three as well. Um

894
00:35:01,680 --> 00:35:04,000
so I I do them based on the current

895
00:35:04,000 --> 00:35:07,200
grantees. So 25 granties get I I give

896
00:35:07,200 --> 00:35:09,280
the reviewers out. Then I usually give

897
00:35:09,280 --> 00:35:10,800
the chair one last. So I give them

898
00:35:10,800 --> 00:35:12,480
three. So this year I gave Peter three.

899
00:35:12,480 --> 00:35:14,560
So whoever the new one is for tier two,

900
00:35:14,560 --> 00:35:16,960
I will give Peter that as review, but I

901
00:35:16,960 --> 00:35:18,480
won't start his review or do the

902
00:35:18,480 --> 00:35:20,160
introduction email to that organization

903
00:35:20,160 --> 00:35:21,280
until we know they've turned the

904
00:35:21,280 --> 00:35:22,400
application. They're not a current

905
00:35:22,400 --> 00:35:24,800
grantee. Right? Does that make sense?

906
00:35:24,800 --> 00:35:28,560
Then um let's say that um they don't get

907
00:35:28,560 --> 00:35:32,079
the money in tier one. They've already

908
00:35:32,079 --> 00:35:33,599
automatically applied through

909
00:35:33,599 --> 00:35:35,280
submittable. This year we fixed that

910
00:35:35,280 --> 00:35:37,839
loophole that if someone wants to apply

911
00:35:37,839 --> 00:35:40,480
to tier one or tier two. Um it

912
00:35:40,480 --> 00:35:42,240
automatically in the system will apply

913
00:35:42,240 --> 00:35:43,920
to both. Does that make sense? We had

914
00:35:43,920 --> 00:35:45,839
that loophole we've had for years. We

915
00:35:45,839 --> 00:35:47,280
think we've got it mostly fixed. Cody's

916
00:35:47,280 --> 00:35:48,560
probably going to give me a side eye,

917
00:35:48,560 --> 00:35:51,040
but it's mostly fixed. And so this

918
00:35:51,040 --> 00:35:53,839
person has both in.

919
00:35:53,839 --> 00:35:56,240
>> Sorry. Does that mean that all 24 or

920
00:35:56,240 --> 00:35:58,800
whatever applications are all they all

921
00:35:58,800 --> 00:36:00,079
have their tier two application in

922
00:36:00,079 --> 00:36:02,000
essentially as well?

923
00:36:02,000 --> 00:36:03,440
>> So I can start on that if you want me

924
00:36:03,440 --> 00:36:04,079
to.

925
00:36:04,079 --> 00:36:06,960
>> Okay. So we recommended the tier ones

926
00:36:06,960 --> 00:36:09,280
that were in the bottom 25 percentile.

927
00:36:09,280 --> 00:36:10,480
We know who those were last year. We

928
00:36:10,480 --> 00:36:11,920
identified this or they received a

929
00:36:11,920 --> 00:36:14,079
caution or warning letter from Zap about

930
00:36:14,079 --> 00:36:16,880
the performance or conduct. Um, we've

931
00:36:16,880 --> 00:36:18,320
recommended that they go ahead and

932
00:36:18,320 --> 00:36:21,119
answer the tier 2 application questions

933
00:36:21,119 --> 00:36:23,599
of how much money and what are you going

934
00:36:23,599 --> 00:36:25,119
to use it for. Again, that's that's not

935
00:36:25,119 --> 00:36:27,440
something they ask in tier one. So that

936
00:36:27,440 --> 00:36:29,920
the tier 2 board has that information.

937
00:36:29,920 --> 00:36:31,200
>> The reason we switched the board

938
00:36:31,200 --> 00:36:33,839
meetings was so that tier one can meet

939
00:36:33,839 --> 00:36:35,359
first and make their decision on who

940
00:36:35,359 --> 00:36:38,160
their 25 are and who isn't one of those

941
00:36:38,160 --> 00:36:41,040
25. Then the tier 2 board can either

942
00:36:41,040 --> 00:36:42,800
look at it as, oh, this is a tier one

943
00:36:42,800 --> 00:36:45,200
coming back to tier two or this is just

944
00:36:45,200 --> 00:36:47,200
a normal tier two staying in tier two

945
00:36:47,200 --> 00:36:49,359
and you all can make a better decision

946
00:36:49,359 --> 00:36:51,359
because tier one uh tier one really

947
00:36:51,359 --> 00:36:53,280
wrestled with that last year with the

948
00:36:53,280 --> 00:36:55,359
three additional applicants from tier

949
00:36:55,359 --> 00:36:58,079
two. So hopefully that will both be

950
00:36:58,079 --> 00:36:59,440
>> but we'll talk more about that in just a

951
00:36:59,440 --> 00:37:01,200
couple minutes and see more detail if

952
00:37:01,200 --> 00:37:05,510
that wasn't.

953
00:37:05,520 --> 00:37:06,720
» Okay, so we have five guiding

954
00:37:06,720 --> 00:37:09,119
principles. Um we really um we all want

955
00:37:09,119 --> 00:37:10,800
your expertise from where you are in

956
00:37:10,800 --> 00:37:12,880
your experience in life. Um but we just

957
00:37:12,880 --> 00:37:14,400
want to make sure that those um deliver

958
00:37:14,400 --> 00:37:16,880
in the form of equitable and and um you

959
00:37:16,880 --> 00:37:20,800
know criteria based reviews and not not

960
00:37:20,800 --> 00:37:23,599
subjective to um kind of bias. I'll talk

961
00:37:23,599 --> 00:37:25,760
more about that just a second. OB

962
00:37:25,760 --> 00:37:28,079
objectivity. Um again we want to make

963
00:37:28,079 --> 00:37:29,680
sure that um we're not interfering in

964
00:37:29,680 --> 00:37:31,839
any applications programming applicants

965
00:37:31,839 --> 00:37:32,960
programming. So, if you're going to the

966
00:37:32,960 --> 00:37:34,400
board meetings, if you're going to their

967
00:37:34,400 --> 00:37:36,560
events or functions, um please just be a

968
00:37:36,560 --> 00:37:38,320
patron. Um and unless you're there on

969
00:37:38,320 --> 00:37:40,160
official visit, we wouldn't want it to

970
00:37:40,160 --> 00:37:42,160
be interrupted or any kind of changes

971
00:37:42,160 --> 00:37:45,040
forced upon by members. I haven't

972
00:37:45,040 --> 00:37:46,400
experienced that yet. So, that that's a

973
00:37:46,400 --> 00:37:48,640
good thing. Five years. That's great.

974
00:37:48,640 --> 00:37:51,520
Confidentiality. Um again, um any

975
00:37:51,520 --> 00:37:52,880
information that you're discussing in

976
00:37:52,880 --> 00:37:54,960
your meetings is not released to the

977
00:37:54,960 --> 00:37:57,280
public by you or by us until a

978
00:37:57,280 --> 00:37:58,720
preliminary decision by the board

979
00:37:58,720 --> 00:38:00,720
officially has been voted on and then

980
00:38:00,720 --> 00:38:02,480
allow staff to do that. So, we want to

981
00:38:02,480 --> 00:38:04,640
notify all applicants at the same time

982
00:38:04,640 --> 00:38:07,119
of the decisions. Um this stuff doesn't

983
00:38:07,119 --> 00:38:09,920
become public record until after council

984
00:38:09,920 --> 00:38:11,440
approves it. Then people can do a

985
00:38:11,440 --> 00:38:13,119
groundwork report. But please, if you're

986
00:38:13,119 --> 00:38:14,480
on a board with somebody, please don't

987
00:38:14,480 --> 00:38:16,000
share any kind of conversations for

988
00:38:16,000 --> 00:38:17,440
deliberations. If people ask you, please

989
00:38:17,440 --> 00:38:20,160
refer them to staff. And then conflicts

990
00:38:20,160 --> 00:38:22,880
of interest. Um, y'all saw the rounds of

991
00:38:22,880 --> 00:38:24,560
that this year. We wanted to really make

992
00:38:24,560 --> 00:38:26,240
sure we changed our process. We started

993
00:38:26,240 --> 00:38:27,839
asking for conflicts of interest at the

994
00:38:27,839 --> 00:38:29,119
beginning of the year instead of after

995
00:38:29,119 --> 00:38:31,200
you were put onto the board as new

996
00:38:31,200 --> 00:38:33,680
members. And then media inquiries. Um,

997
00:38:33,680 --> 00:38:35,599
please turn media inquiries to Zap. We

998
00:38:35,599 --> 00:38:37,680
do have to get county uh approval for

999
00:38:37,680 --> 00:38:39,359
that and then we can help you do those

1000
00:38:39,359 --> 00:38:41,200
things. Sometimes we might contact you

1001
00:38:41,200 --> 00:38:42,720
for media as well. If we need a quote

1002
00:38:42,720 --> 00:38:44,560
from you, we might need a press release

1003
00:38:44,560 --> 00:38:47,359
or do an interview, we will contact you.

1004
00:38:47,359 --> 00:38:48,640
Okay. Okay, we're going to talk just a

1005
00:38:48,640 --> 00:38:51,440
second about um I keep turning to what

1006
00:38:51,440 --> 00:38:55,760
we want. So, let's go to page uh 22

1007
00:38:55,760 --> 00:38:58,560
and 23 of the manual

1008
00:38:58,560 --> 00:39:00,800
page numbers.

1009
00:39:00,800 --> 00:39:06,550
22 and 23.

1010
00:39:06,560 --> 00:39:08,640
Okay. So, we're going to talk about bias

1011
00:39:08,640 --> 00:39:10,240
just for a second. on something that

1012
00:39:10,240 --> 00:39:12,480
other boards brought up last year and

1013
00:39:12,480 --> 00:39:14,960
grantees especially brought up uh um

1014
00:39:14,960 --> 00:39:16,320
just recently because we've had meetings

1015
00:39:16,320 --> 00:39:18,160
with a few grantees about some things.

1016
00:39:18,160 --> 00:39:20,800
Um there is a process for full circle

1017
00:39:20,800 --> 00:39:22,960
feedback. So whatever y'all are sharing

1018
00:39:22,960 --> 00:39:25,520
that you have observations of we do take

1019
00:39:25,520 --> 00:39:27,200
notes of those. We make sure that you

1020
00:39:27,200 --> 00:39:28,640
proof them, the whole board agrees to

1021
00:39:28,640 --> 00:39:29,760
them and then we give them to the

1022
00:39:29,760 --> 00:39:32,160
grantee so they can be they can um

1023
00:39:32,160 --> 00:39:34,800
improve. Um what we don't want to see is

1024
00:39:34,800 --> 00:39:36,320
comments that aren't with the scoring

1025
00:39:36,320 --> 00:39:37,280
criteria.

1026
00:39:37,280 --> 00:39:40,240
examples are their parking isn't good.

1027
00:39:40,240 --> 00:39:43,040
Um things another example is they should

1028
00:39:43,040 --> 00:39:44,720
be having a new audience with K through

1029
00:39:44,720 --> 00:39:46,640
12 and that's a very specific pigeon

1030
00:39:46,640 --> 00:39:48,560
hole thing that might not be there. And

1031
00:39:48,560 --> 00:39:50,079
so please make sure that your your

1032
00:39:50,079 --> 00:39:51,839
feedback isn't personal opinions but is

1033
00:39:51,839 --> 00:39:55,359
related to the criteria. Um and uh that

1034
00:39:55,359 --> 00:39:56,960
is potentially accurate. That doesn't

1035
00:39:56,960 --> 00:39:58,640
always have to be the case, but uh from

1036
00:39:58,640 --> 00:40:00,960
an outside point of view, sometimes they

1037
00:40:00,960 --> 00:40:01,920
really appreciate when you have

1038
00:40:01,920 --> 00:40:03,280
something they can they can tick off

1039
00:40:03,280 --> 00:40:06,320
their wisdom and prove right away.

1040
00:40:06,320 --> 00:40:07,839
Did I forget anything around?

1041
00:40:07,839 --> 00:40:09,200
>> Just want to say some of the things that

1042
00:40:09,200 --> 00:40:12,079
we talked about um in the submittable

1043
00:40:12,079 --> 00:40:13,920
onboardings where the strengths and

1044
00:40:13,920 --> 00:40:15,599
weaknesses those bullet points are going

1045
00:40:15,599 --> 00:40:18,240
to be really helpful for us as we're

1046
00:40:18,240 --> 00:40:20,400
working to craft those official comments

1047
00:40:20,400 --> 00:40:22,640
that you all approve. Um, so as you're

1048
00:40:22,640 --> 00:40:25,119
mindful in doing your review, be mindful

1049
00:40:25,119 --> 00:40:28,000
of of making those those straight to the

1050
00:40:28,000 --> 00:40:31,839
point, actionable, and related to the um

1051
00:40:31,839 --> 00:40:34,480
application scoring criteria um and even

1052
00:40:34,480 --> 00:40:36,240
relating it to the category where you

1053
00:40:36,240 --> 00:40:39,520
notice maybe a strength or a weakness um

1054
00:40:39,520 --> 00:40:41,599
that that they need to look. That'll be

1055
00:40:41,599 --> 00:40:43,680
just very helpful. It makes us when you

1056
00:40:43,680 --> 00:40:46,960
know um we love when applicants come and

1057
00:40:46,960 --> 00:40:50,880
check on their about their scores um and

1058
00:40:50,880 --> 00:40:54,079
just talk, get feedback. Um, so but the

1059
00:40:54,079 --> 00:40:55,839
more actionable and more direct that you

1060
00:40:55,839 --> 00:40:57,359
can make it, that just makes it a lot

1061
00:40:57,359 --> 00:41:04,390
easier for us to do uh that work.

1062
00:41:04,400 --> 00:41:06,560
» We're going to talk to one process on a

1063
00:41:06,560 --> 00:41:09,200
high overview area. You can that's on

1064
00:41:09,200 --> 00:41:12,870
page 19.

1065
00:41:12,880 --> 00:41:15,680
Um, and you it starts on it goes through

1066
00:41:15,680 --> 00:41:17,920
one. I believe I sent this out

1067
00:41:17,920 --> 00:41:21,200
separately. It was the um site visit and

1068
00:41:21,200 --> 00:41:23,119
activities observation checklist for

1069
00:41:23,119 --> 00:41:25,680
your site visits members. You do have

1070
00:41:25,680 --> 00:41:27,440
this already, but we did put it in a

1071
00:41:27,440 --> 00:41:29,040
manual so that everything's kind of in

1072
00:41:29,040 --> 00:41:31,359
one collective place. But um the site

1073
00:41:31,359 --> 00:41:32,720
list is the first time we've done this.

1074
00:41:32,720 --> 00:41:35,119
We've been asked by board members and by

1075
00:41:35,119 --> 00:41:37,040
applicants to have more of a framework.

1076
00:41:37,040 --> 00:41:39,119
It wasn't it wasn't really a framework.

1077
00:41:39,119 --> 00:41:41,200
And so we've also provided a version of

1078
00:41:41,200 --> 00:41:43,520
this to the board or I mean sorry to the

1079
00:41:43,520 --> 00:41:46,079
executive director. Um for so for tier

1080
00:41:46,079 --> 00:41:48,079
ones you should know that this list that

1081
00:41:48,079 --> 00:41:50,640
you have um there's a very similar one

1082
00:41:50,640 --> 00:41:51,760
that applicants that you're going to

1083
00:41:51,760 --> 00:41:53,760
visit have. If you want to see an exact

1084
00:41:53,760 --> 00:41:55,520
copy of that it's in the grant manual.

1085
00:41:55,520 --> 00:41:57,119
So a lot of things if anything's not in

1086
00:41:57,119 --> 00:41:59,040
this manual here it's just because it's

1087
00:41:59,040 --> 00:42:00,640
in the grant manual. you can access that

1088
00:42:00,640 --> 00:42:04,160
online and we also sent that to so um

1089
00:42:04,160 --> 00:42:06,160
couple quick things to think about is

1090
00:42:06,160 --> 00:42:07,599
when you're on a factf finding mission

1091
00:42:07,599 --> 00:42:09,200
to observe the organization and their

1092
00:42:09,200 --> 00:42:11,280
activities um against their application

1093
00:42:11,280 --> 00:42:13,599
and what you're saying there

1094
00:42:13,599 --> 00:42:14,960
um and it's really an opportunity for

1095
00:42:14,960 --> 00:42:17,680
you to assess um things for them and

1096
00:42:17,680 --> 00:42:19,520
help them from the outside point of view

1097
00:42:19,520 --> 00:42:23,040
with with the Zap um

1098
00:42:23,040 --> 00:42:24,640
reviewing and sharing and synthesis is

1099
00:42:24,640 --> 00:42:25,920
really important for tier one because

1100
00:42:25,920 --> 00:42:27,440
y'all don't meet as a whole group for

1101
00:42:27,440 --> 00:42:30,560
the entire summer so taking notes. Uh

1102
00:42:30,560 --> 00:42:33,040
you can take them in um submittable if

1103
00:42:33,040 --> 00:42:34,800
you'd like to. Uh you can take your own

1104
00:42:34,800 --> 00:42:36,079
notes however you want. We have

1105
00:42:36,079 --> 00:42:38,079
spreadsheets if that's easier for you.

1106
00:42:38,079 --> 00:42:39,680
Just remember anything you put in the

1107
00:42:39,680 --> 00:42:43,680
system can be grammar um and can be made

1108
00:42:43,680 --> 00:42:46,240
public uh publicly available. Things you

1109
00:42:46,240 --> 00:42:50,319
keep yourself um are not groundable. So

1110
00:42:50,319 --> 00:42:52,560
I would keep your notes. Um we try to do

1111
00:42:52,560 --> 00:42:54,319
what's called a mini SWAT. You don't

1112
00:42:54,319 --> 00:42:55,520
have to be that like you don't have to

1113
00:42:55,520 --> 00:42:57,599
take that manual and read it but but

1114
00:42:57,599 --> 00:43:00,000
just two or three items that you found

1115
00:43:00,000 --> 00:43:01,280
were really positive about the

1116
00:43:01,280 --> 00:43:03,599
organization you found unique filling a

1117
00:43:03,599 --> 00:43:04,800
gap the way they're serving the

1118
00:43:04,800 --> 00:43:05,920
community some special thing they're

1119
00:43:05,920 --> 00:43:08,960
doing or the opposite which is maybe an

1120
00:43:08,960 --> 00:43:10,400
opportunity that you see a gap in the

1121
00:43:10,400 --> 00:43:11,520
organization you don't feel like they're

1122
00:43:11,520 --> 00:43:12,800
delivering in a particular area of their

1123
00:43:12,800 --> 00:43:14,319
missions that they're delivering um

1124
00:43:14,319 --> 00:43:16,160
write those down as well too because we

1125
00:43:16,160 --> 00:43:17,599
will um talk about those with you all

1126
00:43:17,599 --> 00:43:19,520
day. So keep keep your notes and be

1127
00:43:19,520 --> 00:43:22,319
ready to really share um with the whole

1128
00:43:22,319 --> 00:43:24,720
group so the deliberation can happen. Um

1129
00:43:24,720 --> 00:43:28,000
we also don't want to regurgitate or re

1130
00:43:28,000 --> 00:43:29,520
um

1131
00:43:29,520 --> 00:43:31,359
you don't want to just restate the

1132
00:43:31,359 --> 00:43:33,359
application restate the application but

1133
00:43:33,359 --> 00:43:34,800
really your observations. Everyone's

1134
00:43:34,800 --> 00:43:37,599
read the application in tier one and you

1135
00:43:37,599 --> 00:43:40,880
tier one all all board members review

1136
00:43:40,880 --> 00:43:43,760
and score all applicants and you

1137
00:43:43,760 --> 00:43:49,829
profoundly review all day the ones.

1138
00:43:49,839 --> 00:43:51,119
Oh yeah.

1139
00:43:51,119 --> 00:43:53,599
>> And sorry to

1140
00:43:53,599 --> 00:43:56,720
excited to be here. I'm Matt Mio with um

1141
00:43:56,720 --> 00:44:00,400
the Salt Lake County Division

1142
00:44:00,400 --> 00:44:02,960
team. I'm excited to see all of you

1143
00:44:02,960 --> 00:44:05,599
again and many of you again and welcome

1144
00:44:05,599 --> 00:44:08,480
some new faces here. Um just one quick

1145
00:44:08,480 --> 00:44:11,599
thing um to add on the the site visits

1146
00:44:11,599 --> 00:44:13,760
for the lead reviewers. One of the

1147
00:44:13,760 --> 00:44:15,119
things that we've been really working on

1148
00:44:15,119 --> 00:44:17,599
over the last few years is improving um

1149
00:44:17,599 --> 00:44:19,680
the kind of ongoing feedback and

1150
00:44:19,680 --> 00:44:22,720
monitoring of

1151
00:44:22,720 --> 00:44:24,720
board concerns that are then shared with

1152
00:44:24,720 --> 00:44:26,800
the organizations and then kind of

1153
00:44:26,800 --> 00:44:29,440
monitoring those on an ongoing basis and

1154
00:44:29,440 --> 00:44:30,960
I don't know Samantha you already went

1155
00:44:30,960 --> 00:44:33,280
through this but we've um we we've been

1156
00:44:33,280 --> 00:44:34,960
working really hard to synthesize your

1157
00:44:34,960 --> 00:44:36,640
concerns your notes share those with the

1158
00:44:36,640 --> 00:44:38,480
organizations and particularly those

1159
00:44:38,480 --> 00:44:40,400
that have really significant concerns

1160
00:44:40,400 --> 00:44:44,720
we've been meeting directly with them I think the the site visits are a great

1161
00:44:44,720 --> 00:44:47,040
opportunity um for you as board members

1162
00:44:47,040 --> 00:44:49,040
to kind of review what was shared from

1163
00:44:49,040 --> 00:44:50,880
the board. There's concerns last year

1164
00:44:50,880 --> 00:44:52,880
and follow up specifically on those and

1165
00:44:52,880 --> 00:44:54,800
really get a good understanding of how

1166
00:44:54,800 --> 00:44:56,400
the organizations are responding to

1167
00:44:56,400 --> 00:44:58,640
those because I imagine

1168
00:44:58,640 --> 00:45:00,400
that that will again become a

1169
00:45:00,400 --> 00:45:02,480
significant topic of conversation as you

1170
00:45:02,480 --> 00:45:04,000
all are reviewing the application.

1171
00:45:04,000 --> 00:45:05,520
Sorry, just add that as something

1172
00:45:05,520 --> 00:45:07,839
particular for those organizations that

1173
00:45:07,839 --> 00:45:12,319
were in the pile of rankings last year.

1174
00:45:12,319 --> 00:45:14,640
Just reviewing those notes and following

1175
00:45:14,640 --> 00:45:16,319
up with those as part of your your

1176
00:45:16,319 --> 00:45:21,109
cycles.

1177
00:45:21,119 --> 00:45:22,240
» Couple things we're doing towards that

1178
00:45:22,240 --> 00:45:23,599
area. We haven't completely closed that

1179
00:45:23,599 --> 00:45:25,440
loophole, but a couple things we're

1180
00:45:25,440 --> 00:45:27,040
doing is the mentoring this year is more

1181
00:45:27,040 --> 00:45:28,240
official. I mean it's not we haven't

1182
00:45:28,240 --> 00:45:29,839
solidified the process yet but we did

1183
00:45:29,839 --> 00:45:32,480
assign board members to tier one to meet

1184
00:45:32,480 --> 00:45:34,560
Lynette and Peter and others so that you

1185
00:45:34,560 --> 00:45:36,640
can get crossover information

1186
00:45:36,640 --> 00:45:38,960
crosspollinated. Um I also heard people

1187
00:45:38,960 --> 00:45:40,319
talking in this conversation already

1188
00:45:40,319 --> 00:45:41,839
about like let's link up even if you're

1189
00:45:41,839 --> 00:45:43,760
not officially mentor let's link up and

1190
00:45:43,760 --> 00:45:45,680
talk about I think that's a great way.

1191
00:45:45,680 --> 00:45:48,000
Um, the other way is we'll share uh any

1192
00:45:48,000 --> 00:45:49,599
caution and warning letters that went

1193
00:45:49,599 --> 00:45:51,200
out last year so that you know which

1194
00:45:51,200 --> 00:45:52,720
groups received those and what those

1195
00:45:52,720 --> 00:45:54,400
concerns were. And then I just thought

1196
00:45:54,400 --> 00:45:56,079
about this, but we could provide minutes

1197
00:45:56,079 --> 00:45:58,240
from the meeting last year to the new

1198
00:45:58,240 --> 00:46:00,000
members and actually everybody as a

1199
00:46:00,000 --> 00:46:03,359
refresher for cheerle

1200
00:46:03,359 --> 00:46:04,720
concerns were so you can see the

1201
00:46:04,720 --> 00:46:06,640
official bullet points of the feedback

1202
00:46:06,640 --> 00:46:14,470
of the board. That would be great. Let's talk.

1203
00:46:14,480 --> 00:46:18,319
Do you want to like say hi or like

1204
00:46:18,319 --> 00:46:20,240
there on track but

1205
00:46:20,240 --> 00:46:21,599
>> like two minutes ago.

1206
00:46:21,599 --> 00:46:22,400
>> Okay, great.

1207
00:46:22,400 --> 00:46:24,000
>> I don't want to kind of disrupt the

1208
00:46:24,000 --> 00:46:28,550
flow. So

1209
00:46:28,560 --> 00:46:30,400
» Okay, great. All righty. So, let's go to

1210
00:46:30,400 --> 00:46:34,079
tier two process overview.

1211
00:46:34,079 --> 00:46:36,400
Um the tier 2 folks again will talk to

1212
00:46:36,400 --> 00:46:38,480
you about these breakout sessions, but

1213
00:46:38,480 --> 00:46:40,079
they group them by discipline. There's

1214
00:46:40,079 --> 00:46:43,359
18 ZAP disciplines. Um the subcommittees

1215
00:46:43,359 --> 00:46:45,040
uh usually it's two disciplines per

1216
00:46:45,040 --> 00:46:46,720
subcommittee. There's three or four

1217
00:46:46,720 --> 00:46:48,960
subcommittee members um or sorry

1218
00:46:48,960 --> 00:46:50,319
advisory board members on that

1219
00:46:50,319 --> 00:46:51,680
subcommittee and y'all usually meet

1220
00:46:51,680 --> 00:46:54,240
virtually for about two hours uh and go

1221
00:46:54,240 --> 00:46:56,640
through those. Each of the subcommittees

1222
00:46:56,640 --> 00:46:58,079
uh you'll you'll come out with

1223
00:46:58,079 --> 00:46:59,520
preliminary information. This is our

1224
00:46:59,520 --> 00:47:01,680
award amount and this is our score. How

1225
00:47:01,680 --> 00:47:03,440
do we feel in that meeting? You can

1226
00:47:03,440 --> 00:47:04,480
change scores. You can change

1227
00:47:04,480 --> 00:47:05,839
recommendations depends on how the

1228
00:47:05,839 --> 00:47:07,040
conversation goes and what you learn in

1229
00:47:07,040 --> 00:47:09,920
that conversation. Um, and then when we

1230
00:47:09,920 --> 00:47:11,599
have the all day, that's when we take

1231
00:47:11,599 --> 00:47:13,280
those preliminaries to the whole board

1232
00:47:13,280 --> 00:47:14,800
to review and have conversation about

1233
00:47:14,800 --> 00:47:17,040
how how you all feel about them, what

1234
00:47:17,040 --> 00:47:18,720
you think about them, if there's any

1235
00:47:18,720 --> 00:47:20,319
kind of discussion that needs to be

1236
00:47:20,319 --> 00:47:22,240
happening, particularly grantees that

1237
00:47:22,240 --> 00:47:25,200
the whole board wants to talk to. Then

1238
00:47:25,200 --> 00:47:26,800
you have circle back meetings that are

1239
00:47:26,800 --> 00:47:29,040
held um after you have your subcommittee

1240
00:47:29,040 --> 00:47:30,640
meetings. These are meetings for any

1241
00:47:30,640 --> 00:47:32,720
kind of unresolved items. Typically in

1242
00:47:32,720 --> 00:47:35,599
tier 2 in these subcommittee meetings,

1243
00:47:35,599 --> 00:47:36,960
y'all do it's a request for

1244
00:47:36,960 --> 00:47:39,359
clarification. You ask Cody, would you

1245
00:47:39,359 --> 00:47:41,119
mind contacting this grantee? We just

1246
00:47:41,119 --> 00:47:42,480
don't understand this piece. We're not

1247
00:47:42,480 --> 00:47:44,240
getting a clear answer to response on

1248
00:47:44,240 --> 00:47:45,839
this question or they made it more

1249
00:47:45,839 --> 00:47:47,440
complicated than it needed to be. So

1250
00:47:47,440 --> 00:47:50,079
then Cody uh emails uh the grantee or

1251
00:47:50,079 --> 00:47:52,079
applicants, excuse me, and gives him 10

1252
00:47:52,079 --> 00:47:54,000
business days to get back to you. If

1253
00:47:54,000 --> 00:47:55,440
it's resolved and he feels like it's

1254
00:47:55,440 --> 00:47:57,440
satisfactory, it's good, pulls the

1255
00:47:57,440 --> 00:47:59,200
board. If it's got some other issues, he

1256
00:47:59,200 --> 00:48:01,119
may talk to the board and tell them that

1257
00:48:01,119 --> 00:48:03,440
information at the day. He has these new

1258
00:48:03,440 --> 00:48:05,280
circle backs that are not just after the

1259
00:48:05,280 --> 00:48:07,359
subcommittees but preparing you to give

1260
00:48:07,359 --> 00:48:08,880
you that request for clarification

1261
00:48:08,880 --> 00:48:10,079
information back so you can make

1262
00:48:10,079 --> 00:48:12,400
decisions. Last year you spent time on

1263
00:48:12,400 --> 00:48:14,960
this um with a couple grantees or

1264
00:48:14,960 --> 00:48:17,040
applicants Sundance and Leonardo where

1265
00:48:17,040 --> 00:48:18,319
you spent these full circle meetings

1266
00:48:18,319 --> 00:48:19,520
saying you all wanted to chat through it

1267
00:48:19,520 --> 00:48:21,280
in a little bit more detailed discussion

1268
00:48:21,280 --> 00:48:24,000
manner.

1269
00:48:24,000 --> 00:48:25,839
And I would say I think with our the

1270
00:48:25,839 --> 00:48:27,520
application the system the way that it

1271
00:48:27,520 --> 00:48:30,640
is um this year I think um that's going

1272
00:48:30,640 --> 00:48:32,720
to hopefully reduce the number of

1273
00:48:32,720 --> 00:48:34,720
requests for clarifications that you may

1274
00:48:34,720 --> 00:48:35,920
need because we're getting the

1275
00:48:35,920 --> 00:48:37,520
information right away with the

1276
00:48:37,520 --> 00:48:42,710
application.

1277
00:48:42,720 --> 00:48:46,480
» This is uh the new board members may not

1278
00:48:46,480 --> 00:48:51,589
first I think rightations

1279
00:48:51,599 --> 00:48:52,079
» must.

1280
00:48:52,079 --> 00:48:54,800
>> Okay great. So, um, every two weeks,

1281
00:48:54,800 --> 00:48:57,280
Dustin sends out the grantee activity in

1282
00:48:57,280 --> 00:48:59,440
invitations. We encourage you to do this

1283
00:48:59,440 --> 00:49:00,640
year round, not just your interviews,

1284
00:49:00,640 --> 00:49:02,160
but you get to know the community or

1285
00:49:02,160 --> 00:49:04,160
certain disciplines or certain locals in

1286
00:49:04,160 --> 00:49:05,599
your community, however you want to do

1287
00:49:05,599 --> 00:49:07,520
it. Um, and so Dustin sends those out

1288
00:49:07,520 --> 00:49:09,280
every two weeks.

1289
00:49:09,280 --> 00:49:11,119
>> I'll send one out tomorrow. So, just

1290
00:49:11,119 --> 00:49:13,520
keep an eye out on your inboxes. It's in

1291
00:49:13,520 --> 00:49:14,720
my to-do list for tomorrow.

1292
00:49:14,720 --> 00:49:18,800
>> Awesome. Awesome. Great. Um and um when

1293
00:49:18,800 --> 00:49:20,720
he sends that out, I think coming up

1294
00:49:20,720 --> 00:49:22,400
soon will be the arts and culture annual

1295
00:49:22,400 --> 00:49:23,920
report and then after that will be more

1296
00:49:23,920 --> 00:49:25,920
information capacity building programs.

1297
00:49:25,920 --> 00:49:27,760
But the point of this is is that this

1298
00:49:27,760 --> 00:49:29,280
gives you a chance to go out see the

1299
00:49:29,280 --> 00:49:30,720
grantees and understand the value in

1300
00:49:30,720 --> 00:49:32,160
which they're using the zap funding that

1301
00:49:32,160 --> 00:49:35,359
you've awarded. Um and we ask you to run

1302
00:49:35,359 --> 00:49:36,640
that through us. So if you're going to

1303
00:49:36,640 --> 00:49:38,880
request tickets, you can get two comp

1304
00:49:38,880 --> 00:49:44,000
tickets um per organization per year for

1305
00:49:44,000 --> 00:49:46,160
the respective board that you're on. So

1306
00:49:46,160 --> 00:49:48,720
Lynette wouldn't request tickets to, you

1307
00:49:48,720 --> 00:49:50,800
know, Odyssey Dance in tier 2 because

1308
00:49:50,800 --> 00:49:52,800
she's not on that board. Now, if an

1309
00:49:52,800 --> 00:49:56,880
event is free, have at it. Also, again,

1310
00:49:56,880 --> 00:49:59,280
whether it's Dustin sending you invites

1311
00:49:59,280 --> 00:50:00,640
to go to something and you do that on

1312
00:50:00,640 --> 00:50:02,640
your own or you come in and request them

1313
00:50:02,640 --> 00:50:04,079
like Peter, he comes in every year

1314
00:50:04,079 --> 00:50:05,680
early. He already has his lined up. I

1315
00:50:05,680 --> 00:50:07,520
want this, this, and this. So, he can go

1316
00:50:07,520 --> 00:50:08,720
early and that's just the way he does

1317
00:50:08,720 --> 00:50:10,480
it. So, it can go either way. It's

1318
00:50:10,480 --> 00:50:12,319
reciprocal. Um, but we've just asked you

1319
00:50:12,319 --> 00:50:14,319
to respect the rules of invitations and

1320
00:50:14,319 --> 00:50:16,800
tickets. Um and then when you can um

1321
00:50:16,800 --> 00:50:18,640
you'll see at the end sharing community

1322
00:50:18,640 --> 00:50:21,920
impact photos or quote or comment um

1323
00:50:21,920 --> 00:50:23,440
Mayor Burton does a pretty good job of

1324
00:50:23,440 --> 00:50:26,480
this um on his Facebook page um for us

1325
00:50:26,480 --> 00:50:28,079
to share that information and promote

1326
00:50:28,079 --> 00:50:29,920
the grantees and the event that staff

1327
00:50:29,920 --> 00:50:31,680
funded. I would love to help.

1328
00:50:31,680 --> 00:50:33,920
>> I can comment to that too because I did

1329
00:50:33,920 --> 00:50:37,599
attend um the Symphonic Winds here a few

1330
00:50:37,599 --> 00:50:40,160
weeks ago and what was great is even

1331
00:50:40,160 --> 00:50:42,880
though it's tier two, they acknowledged

1332
00:50:42,880 --> 00:50:45,680
that a Zap board member was there and so

1333
00:50:45,680 --> 00:50:48,240
it was just highlighting even further at

1334
00:50:48,240 --> 00:50:50,720
the event that Zap was present aside

1335
00:50:50,720 --> 00:50:53,920
from the additional or just the initial

1336
00:50:53,920 --> 00:50:55,520
intro when they're talking about the

1337
00:50:55,520 --> 00:50:57,760
event. So, and they were really

1338
00:50:57,760 --> 00:50:59,280
appreciative of knowing that a board

1339
00:50:59,280 --> 00:51:00,720
member was there. So I don't think it

1340
00:51:00,720 --> 00:51:02,559
matters if it's tier one or tier two

1341
00:51:02,559 --> 00:51:04,480
through Dustin. So those organizations

1342
00:51:04,480 --> 00:51:07,040
know that you're coming and they see how

1343
00:51:07,040 --> 00:51:10,160
much we really do care.

1344
00:51:10,160 --> 00:51:13,520
>> In fact, if we get any complaints, it's uh the branches saying, "How come

1345
00:51:13,520 --> 00:51:14,720
you have four members come?" Well, they

1346
00:51:14,720 --> 00:51:15,839
don't always tell you. They're kind of

1347
00:51:15,839 --> 00:51:17,920
secret shoppers. So you can do that as

1348
00:51:17,920 --> 00:51:20,160
well. Be a secret shopper. Um some of

1349
00:51:20,160 --> 00:51:21,599
them love. So if you want to shake their

1350
00:51:21,599 --> 00:51:22,800
hand, we can always email them ahead of

1351
00:51:22,800 --> 00:51:24,000
time and say, "Hey, they're going to be

1352
00:51:24,000 --> 00:51:25,119
coming." And they like to shake your

1353
00:51:25,119 --> 00:51:26,160
hand. And make sure they coordinate with

1354
00:51:26,160 --> 00:51:27,680
us when they get there. So please let us

1355
00:51:27,680 --> 00:51:29,359
know how we can help with this. Is this

1356
00:51:29,359 --> 00:51:35,190
as part of process if you can build?

1357
00:51:35,200 --> 00:51:38,640
All right, back to the manual. Okay, so

1358
00:51:38,640 --> 00:51:39,920
we're going to talk about review and

1359
00:51:39,920 --> 00:51:41,680
scoring criteria. We're not going to

1360
00:51:41,680 --> 00:51:44,800
touch on eligibility, expenses, or

1361
00:51:44,800 --> 00:51:46,480
definitions of disciplines today because

1362
00:51:46,480 --> 00:51:48,240
we have gone over that in the grant

1363
00:51:48,240 --> 00:51:51,119
manual and a new member orientation. If

1364
00:51:51,119 --> 00:51:52,640
you want, you all have a copy of the

1365
00:51:52,640 --> 00:51:54,480
grant manual. Um, you can look up that

1366
00:51:54,480 --> 00:51:55,680
information. what we're going to spend

1367
00:51:55,680 --> 00:51:58,240
our time on um is more of what your work

1368
00:51:58,240 --> 00:52:00,400
is specifically going to be doing.

1369
00:52:00,400 --> 00:52:02,480
>> That's page 16 in the board manual. If

1370
00:52:02,480 --> 00:52:10,870
you like

1371
00:52:10,880 --> 00:52:13,920
uh 13 through 15 um is what I'll be

1372
00:52:13,920 --> 00:52:17,119
covering on this particular slide. So um

1373
00:52:17,119 --> 00:52:19,200
is about the three buckets. So

1374
00:52:19,200 --> 00:52:21,599
administrative staff 49 check

1375
00:52:21,599 --> 00:52:24,000
eligibilities um for organizations. So

1376
00:52:24,000 --> 00:52:25,920
you don't have to worry about checking

1377
00:52:25,920 --> 00:52:27,680
eligibility. If you see something

1378
00:52:27,680 --> 00:52:29,040
though, say something. If you notice

1379
00:52:29,040 --> 00:52:31,119
something seems a little bit funky, let

1380
00:52:31,119 --> 00:52:33,680
us know. Um, things that we check for

1381
00:52:33,680 --> 00:52:34,880
that might be helpful for you just to

1382
00:52:34,880 --> 00:52:36,559
know about is we want to make sure that

1383
00:52:36,559 --> 00:52:38,960
it's a ZAP eligible expense expense that

1384
00:52:38,960 --> 00:52:41,200
they're doing it not at a private party,

1385
00:52:41,200 --> 00:52:43,760
but it's publicly available. Um, and

1386
00:52:43,760 --> 00:52:45,760
that it's in Salt Lake County. Um, so we

1387
00:52:45,760 --> 00:52:46,800
take care of those things, but if you

1388
00:52:46,800 --> 00:52:49,599
see anything, let us know. Um, and then

1389
00:52:49,599 --> 00:52:51,920
we also do the post spending report. So

1390
00:52:51,920 --> 00:52:53,839
this year tier one and zool logical will

1391
00:52:53,839 --> 00:52:55,920
do a post spending report. Previously it

1392
00:52:55,920 --> 00:52:57,920
was inside theations just one or two

1393
00:52:57,920 --> 00:52:59,359
questions but now we're doing a full

1394
00:52:59,359 --> 00:53:00,640
post spending report. They have

1395
00:53:00,640 --> 00:53:02,800
availability to see that information. We

1396
00:53:02,800 --> 00:53:04,240
do check that as staff to make sure they

1397
00:53:04,240 --> 00:53:06,000
turn it in. They also make sure that at

1398
00:53:06,000 --> 00:53:07,280
the same time they said they were going

1399
00:53:07,280 --> 00:53:09,760
to your contract spending of the money.

1400
00:53:09,760 --> 00:53:11,760
Make sure that spent in the right

1401
00:53:11,760 --> 00:53:12,960
direction. So you don't have to do this

1402
00:53:12,960 --> 00:53:14,880
verification but it's good to know if

1403
00:53:14,880 --> 00:53:16,559
you want to look at their post spending

1404
00:53:16,559 --> 00:53:18,559
more than to do so if you have access to

1405
00:53:18,559 --> 00:53:20,720
it. But we will take care of that. The

1406
00:53:20,720 --> 00:53:22,800
advisory board reviews are in kind of

1407
00:53:22,800 --> 00:53:24,800
two areas. One is the application and we

1408
00:53:24,800 --> 00:53:28,079
do review and scoring

1409
00:53:28,079 --> 00:53:30,240
my mouth. So put a quarter in the jar.

1410
00:53:30,240 --> 00:53:32,559
Um and then uh the submittable internal

1411
00:53:32,559 --> 00:53:34,800
form is some data. So we've got data in

1412
00:53:34,800 --> 00:53:36,559
the system that we go through today to

1413
00:53:36,559 --> 00:53:37,760
show you so you can look at other

1414
00:53:37,760 --> 00:53:39,760
information. And then the third bucket

1415
00:53:39,760 --> 00:53:42,480
of review roles is our CPA. We have a

1416
00:53:42,480 --> 00:53:45,040
third party CPA firm who performs all

1417
00:53:45,040 --> 00:53:46,720
the financial health tests and provides

1418
00:53:46,720 --> 00:53:49,280
those results back to us. summary. Um if

1419
00:53:49,280 --> 00:53:51,040
they see any anomalies as well, they'll

1420
00:53:51,040 --> 00:53:55,760
let us know and then um they also do um

1421
00:53:55,760 --> 00:53:58,480
qualifying expenditures worksheet. So as

1422
00:53:58,480 --> 00:54:01,520
you know in tier one um it's ba the

1423
00:54:01,520 --> 00:54:03,920
board amount is based on qualifying

1424
00:54:03,920 --> 00:54:06,000
expenditures the qualifying expenditures

1425
00:54:06,000 --> 00:54:07,839
worksheet. So there are some caps like

1426
00:54:07,839 --> 00:54:10,319
on salary there's a cap I was a cap and

1427
00:54:10,319 --> 00:54:11,839
things like that and so she does those

1428
00:54:11,839 --> 00:54:13,200
calculations and cor makes any

1429
00:54:13,200 --> 00:54:14,400
corrections that the applicant has

1430
00:54:14,400 --> 00:54:16,640
turned in and lets us know. So she does

1431
00:54:16,640 --> 00:54:18,319
that work too. All that we need to know

1432
00:54:18,319 --> 00:54:20,240
and she reports that to us. So you don't

1433
00:54:20,240 --> 00:54:22,079
have to worry about would like you to

1434
00:54:22,079 --> 00:54:23,599
read the financials and be aware of them

1435
00:54:23,599 --> 00:54:25,760
and we can look at the scores responses

1436
00:54:25,760 --> 00:54:27,680
from her so that we can discuss it if

1437
00:54:27,680 --> 00:54:29,040
there's an issue because she will bring

1438
00:54:29,040 --> 00:54:31,280
it up in summaries for us. But she's

1439
00:54:31,280 --> 00:54:33,359
doing all that work for me and the

1440
00:54:33,359 --> 00:54:34,960
financial she performs those

1441
00:54:34,960 --> 00:54:37,040
assignments.

1442
00:54:37,040 --> 00:54:41,270
Anything else?

1443
00:54:41,280 --> 00:54:44,480
Okay. New this year um we are providing

1444
00:54:44,480 --> 00:54:48,000
a numeric um way to look at all of the

1445
00:54:48,000 --> 00:54:49,839
descriptions. So exceptional, strong,

1446
00:54:49,839 --> 00:54:52,640
adequate, weak and sufficient are have

1447
00:54:52,640 --> 00:54:54,319
definitions and each definition is

1448
00:54:54,319 --> 00:54:58,000
particular to that area of um scoring

1449
00:54:58,000 --> 00:55:00,559
criteria. In the grant manuals on page

1450
00:55:00,559 --> 00:55:02,240
22 through 25, we don't have to look at

1451
00:55:02,240 --> 00:55:04,559
it specifically too much today, but we

1452
00:55:04,559 --> 00:55:06,000
wanted to mention this is how it looks

1453
00:55:06,000 --> 00:55:07,680
for you. This is what you have available

1454
00:55:07,680 --> 00:55:09,839
to score. The reason we changed this to

1455
00:55:09,839 --> 00:55:11,839
a sporting system like this is so that

1456
00:55:11,839 --> 00:55:13,839
you could make stronger decisions. Some

1457
00:55:13,839 --> 00:55:15,040
of the grantes felt like they were in

1458
00:55:15,040 --> 00:55:16,319
the middle all the time and they weren't

1459
00:55:16,319 --> 00:55:17,599
able to figure out like some of the

1460
00:55:17,599 --> 00:55:18,640
board members felt the same way that

1461
00:55:18,640 --> 00:55:20,000
they weren't sending signals to the

1462
00:55:20,000 --> 00:55:22,640
grantees or applicants about how they

1463
00:55:22,640 --> 00:55:24,480
were doing. This really makes you have

1464
00:55:24,480 --> 00:55:26,400
to make decisions and so the exceptional

1465
00:55:26,400 --> 00:55:29,040
has a has a explanation. Strong has an

1466
00:55:29,040 --> 00:55:31,119
explanation. This is all in the grants

1467
00:55:31,119 --> 00:55:34,160
but we went over some of that already.

1468
00:55:34,160 --> 00:55:36,400
You'll also see it in spitable footing

1469
00:55:36,400 --> 00:55:38,400
is that these are right next to while

1470
00:55:38,400 --> 00:55:39,520
you're looking at your application on

1471
00:55:39,520 --> 00:55:41,119
the left. On the right is a nice panel

1472
00:55:41,119 --> 00:55:42,960
that helps determine and describe

1473
00:55:42,960 --> 00:55:44,720
everything. The numbers, the

1474
00:55:44,720 --> 00:55:49,030
definitions, the descriptions.

1475
00:55:49,040 --> 00:55:52,470
» Thank you.

1476
00:55:52,480 --> 00:55:55,920
» That's been put work really hard on.

1477
00:55:55,920 --> 00:56:00,640
>> Okay, so we have um four uh criteria u

1478
00:56:00,640 --> 00:56:02,960
categories. Um this first one, this

1479
00:56:02,960 --> 00:56:05,920
purpose used to be vibrancy. had a lot

1480
00:56:05,920 --> 00:56:07,920
of feedback that maybe it wasn't um

1481
00:56:07,920 --> 00:56:09,920
clear enough. So purpose is where we are

1482
00:56:09,920 --> 00:56:11,520
for them to define the purpose of how

1483
00:56:11,520 --> 00:56:13,040
they define themselves in that

1484
00:56:13,040 --> 00:56:14,799
discipline. The next one is

1485
00:56:14,799 --> 00:56:16,960
organizational stability. This one's

1486
00:56:16,960 --> 00:56:18,559
really great because it pulls together

1487
00:56:18,559 --> 00:56:20,720
personnel programming and partnerships

1488
00:56:20,720 --> 00:56:23,280
all in one section to see how that

1489
00:56:23,280 --> 00:56:24,640
organization is working within

1490
00:56:24,640 --> 00:56:26,720
themselves and with the community to

1491
00:56:26,720 --> 00:56:28,880
make things happen uh for the community

1492
00:56:28,880 --> 00:56:31,359
and for the dollars that they spend on

1493
00:56:31,359 --> 00:56:35,200
Zap. So really really like this new one.

1494
00:56:35,200 --> 00:56:37,520
community engagement and public benefit.

1495
00:56:37,520 --> 00:56:38,720
Uh this is where we want to make sure

1496
00:56:38,720 --> 00:56:39,920
that they are approaching the community

1497
00:56:39,920 --> 00:56:41,280
to connect with everyone in the

1498
00:56:41,280 --> 00:56:42,880
community. Again, zap funding isn't just

1499
00:56:42,880 --> 00:56:45,280
for certain sections, but all diverse

1500
00:56:45,280 --> 00:56:48,160
groups, all areas geographic in Salt

1501
00:56:48,160 --> 00:56:50,000
Lake County. So, this one's really great

1502
00:56:50,000 --> 00:56:51,839
to make a measure of the community

1503
00:56:51,839 --> 00:56:54,559
engagement and public benefits of the

1504
00:56:54,559 --> 00:56:56,000
organization and money they're spending

1505
00:56:56,000 --> 00:56:58,880
comes out. This fourth category is a new

1506
00:56:58,880 --> 00:57:02,079
one. Um uh previously the board didn't

1507
00:57:02,079 --> 00:57:05,200
have an available option to score and

1508
00:57:05,200 --> 00:57:06,960
record their thoughts on concerns

1509
00:57:06,960 --> 00:57:09,200
related to financial matters. It was

1510
00:57:09,200 --> 00:57:11,680
just the accountant um doing the

1511
00:57:11,680 --> 00:57:13,440
performing the test and then the board

1512
00:57:13,440 --> 00:57:16,079
reflecting on that. This where it gives

1513
00:57:16,079 --> 00:57:17,760
or the board can directly look at the

1514
00:57:17,760 --> 00:57:19,839
information and has direct questions

1515
00:57:19,839 --> 00:57:21,440
that we're asking so that we can get

1516
00:57:21,440 --> 00:57:23,359
their accountability information. So

1517
00:57:23,359 --> 00:57:25,359
this is a new category that we're very

1518
00:57:25,359 --> 00:57:29,280
happy about um that we have. And so, um,

1519
00:57:29,280 --> 00:57:30,880
the board can weigh in on this one right

1520
00:57:30,880 --> 00:57:32,240
here.

1521
00:57:32,240 --> 00:57:38,309
>> Will you go back

1522
00:57:38,319 --> 00:57:40,799
to the purpose? Let me know if I'm

1523
00:57:40,799 --> 00:57:43,200
getting a little bit out of order here,

1524
00:57:43,200 --> 00:57:46,240
but I just I wanted to highlight that

1525
00:57:46,240 --> 00:57:48,000
this is a change because in the past

1526
00:57:48,000 --> 00:57:51,040
we've asked you to rate the artistic

1527
00:57:51,040 --> 00:57:53,839
vibrancy of the organization,

1528
00:57:53,839 --> 00:57:58,079
which is really challenging because

1529
00:57:58,079 --> 00:58:01,680
That's a highly subjective

1530
00:58:01,680 --> 00:58:03,119
rating, right? And it's also not

1531
00:58:03,119 --> 00:58:05,520
necessarily our role to rate the

1532
00:58:05,520 --> 00:58:07,599
programming quality per se of the

1533
00:58:07,599 --> 00:58:09,359
organization, right? As a as a

1534
00:58:09,359 --> 00:58:11,839
government organization. And so we

1535
00:58:11,839 --> 00:58:14,160
switched it here to purpose. So that and

1536
00:58:14,160 --> 00:58:15,839
what we're asking you really here to do

1537
00:58:15,839 --> 00:58:19,280
is evaluate their mission, evaluate that

1538
00:58:19,280 --> 00:58:22,799
it needs

1539
00:58:22,799 --> 00:58:25,760
align with that, right? So not

1540
00:58:25,760 --> 00:58:28,400
necessarily we want to try and stay away

1541
00:58:28,400 --> 00:58:30,880
from oh we don't think the programming

1542
00:58:30,880 --> 00:58:32,720
is innovative or we don't think the

1543
00:58:32,720 --> 00:58:34,880
programming brings in the right artists

1544
00:58:34,880 --> 00:58:36,799
or things like that right those are more

1545
00:58:36,799 --> 00:58:38,480
programming

1546
00:58:38,480 --> 00:58:40,640
subjective types of criteria and we want

1547
00:58:40,640 --> 00:58:42,319
to stay away from that right and so

1548
00:58:42,319 --> 00:58:45,200
we're hoping again it's still subjective

1549
00:58:45,200 --> 00:58:46,960
right this is naturally a very

1550
00:58:46,960 --> 00:58:49,119
subjective area right but we want to

1551
00:58:49,119 --> 00:58:51,280
make it as objective as possible and so

1552
00:58:51,280 --> 00:58:54,000
um the purpose here is really to try and

1553
00:58:54,000 --> 00:58:55,839
ask you to look at the mission of the

1554
00:58:55,839 --> 00:58:58,400
organization, how it fits in with the

1555
00:58:58,400 --> 00:59:01,119
general public need

1556
00:59:01,119 --> 00:59:03,839
and then how well their activities are

1557
00:59:03,839 --> 00:59:06,799
meeting that mission. Right? So I don't

1558
00:59:06,799 --> 00:59:08,400
know if there's any questions or I mean

1559
00:59:08,400 --> 00:59:09,839
you all have been or many of you have

1560
00:59:09,839 --> 00:59:11,359
been kind of living in this world of

1561
00:59:11,359 --> 00:59:13,119
trying to figure out how to rate those

1562
00:59:13,119 --> 00:59:16,079
types of things and so you have any

1563
00:59:16,079 --> 00:59:18,960
thoughts or pointers or you know other

1564
00:59:18,960 --> 00:59:21,040
staff as well. Um but I think this is a

1565
00:59:21,040 --> 00:59:23,839
particularly challenging area so we're

1566
00:59:23,839 --> 00:59:26,000
trying make this as objective as we can

1567
00:59:26,000 --> 00:59:27,440
for something that's naturally very

1568
00:59:27,440 --> 00:59:30,160
subjective. I do think that that it's

1569
00:59:30,160 --> 00:59:31,920
been a conversation of challenge at

1570
00:59:31,920 --> 00:59:34,319
least for us in tier one trying to some

1571
00:59:34,319 --> 00:59:36,480
organizations

1572
00:59:36,480 --> 00:59:39,040
really are acute right with their

1573
00:59:39,040 --> 00:59:41,280
mission statements and then they execute

1574
00:59:41,280 --> 00:59:42,960
those mission statements and they

1575
00:59:42,960 --> 00:59:46,079
constantly correlate the execution to

1576
00:59:46,079 --> 00:59:49,119
the mission statement and often times

1577
00:59:49,119 --> 00:59:51,359
our lower scoring organizations are the

1578
00:59:51,359 --> 00:59:53,119
ones who aren't even really sure what

1579
00:59:53,119 --> 00:59:54,400
their mission is

1580
00:59:54,400 --> 00:59:56,720
>> and then how to tie the execution the

1581
00:59:56,720 --> 00:59:59,119
elements that they bring to the table

1582
00:59:59,119 --> 01:00:01,520
back to that mission. So hopefully this

1583
01:00:01,520 --> 01:00:06,000
helps um both us and the organizations

1584
01:00:06,000 --> 01:00:07,920
help them get in line with who they want

1585
01:00:07,920 --> 01:00:09,680
to be and demonstrating who they want to

1586
01:00:09,680 --> 01:00:12,799
be and executing that as to the best of

1587
01:00:12,799 --> 01:00:13,839
their ability.

1588
01:00:13,839 --> 01:00:16,559
>> And in tier two what I always focus on

1589
01:00:16,559 --> 01:00:18,319
is the balance between the mission

1590
01:00:18,319 --> 01:00:20,880
statement and their community outreach.

1591
01:00:20,880 --> 01:00:22,799
Does it match? are they doing what they

1592
01:00:22,799 --> 01:00:24,240
say they're doing, you know, based on

1593
01:00:24,240 --> 01:00:26,400
their performances, based on their

1594
01:00:26,400 --> 01:00:28,319
niches, their various niches they have

1595
01:00:28,319 --> 01:00:30,559
within the community. So, I mean, that's

1596
01:00:30,559 --> 01:00:33,520
my personal focus.

1597
01:00:33,520 --> 01:00:36,240
>> On page 16 of the manual um is where it

1598
01:00:36,240 --> 01:00:38,720
really further definition. Um I think

1599
01:00:38,720 --> 01:00:40,319
Matt hit the nail on the head on a few

1600
01:00:40,319 --> 01:00:45,200
different things. I appreciate that. For more information, you can see page

1601
01:00:45,200 --> 01:00:49,109
16 through

1602
01:00:49,119 --> 01:00:52,480
» about 18. um where it breaks it down on

1603
01:00:52,480 --> 01:00:55,520
the four categories. Um and we'll talk

1604
01:00:55,520 --> 01:00:57,200
about the fifth in a second, but yes,

1605
01:00:57,200 --> 01:00:58,880
purpose and their discipline and

1606
01:00:58,880 --> 01:01:00,240
defining how they're in there is really

1607
01:01:00,240 --> 01:01:02,559
the way to go. Not quality, but how

1608
01:01:02,559 --> 01:01:06,400
they're meeting what they say they're

1609
01:01:06,400 --> 01:01:09,200
right. So, we finished those.

1610
01:01:09,200 --> 01:01:13,119
The fifth category um is only for those

1611
01:01:13,119 --> 01:01:15,440
in tier 2 who apply for more than

1612
01:01:15,440 --> 01:01:17,200
$22,000

1613
01:01:17,200 --> 01:01:20,640
and tier one and zoological. So again,

1614
01:01:20,640 --> 01:01:24,000
uh I think last year we had 218 that you

1615
01:01:24,000 --> 01:01:26,079
approved and only about 29 or 30 of

1616
01:01:26,079 --> 01:01:28,559
those were over 22,000. So the majority

1617
01:01:28,559 --> 01:01:30,720
of folks don't have this fifth category

1618
01:01:30,720 --> 01:01:33,680
that are in tier 2. We changed the way

1619
01:01:33,680 --> 01:01:35,520
the scoring rubric works. Again, I will

1620
01:01:35,520 --> 01:01:38,240
work more with tier one because majority

1621
01:01:38,240 --> 01:01:40,160
of it is in there and Cody will chat

1622
01:01:40,160 --> 01:01:42,000
with his teams that are looking at one's

1623
01:01:42,000 --> 01:01:44,640
order. But uh we did it negative. I

1624
01:01:44,640 --> 01:01:46,079
don't know if you can tell that. I've

1625
01:01:46,079 --> 01:01:47,280
noticed that.

1626
01:01:47,280 --> 01:01:50,720
Um, if you have a particular score and

1627
01:01:50,720 --> 01:01:52,160
you're doing really well on your

1628
01:01:52,160 --> 01:01:53,280
financial health test, your score

1629
01:01:53,280 --> 01:01:55,200
remains the same. The board is really

1630
01:01:55,200 --> 01:01:56,240
saying your score. At the end of the

1631
01:01:56,240 --> 01:01:57,599
day, it's the board who's telling you

1632
01:01:57,599 --> 01:02:00,319
your score. If you aren't doing well,

1633
01:02:00,319 --> 01:02:02,559
you can see how it moves down. Um, and

1634
01:02:02,559 --> 01:02:05,119
as time goes on, it puts a negative in

1635
01:02:05,119 --> 01:02:06,960
there. So, it does affect the score from

1636
01:02:06,960 --> 01:02:09,200
the board is the way we're doing it. Um,

1637
01:02:09,200 --> 01:02:10,880
if you fail two of the financial health

1638
01:02:10,880 --> 01:02:12,160
test, I'll talk about what they are in

1639
01:02:12,160 --> 01:02:14,799
just a second or more, you fail the

1640
01:02:14,799 --> 01:02:17,520
whole financial health, six tests, um,

1641
01:02:17,520 --> 01:02:19,520
if you fail two or more. If it's a going

1642
01:02:19,520 --> 01:02:22,319
concern, it's automatically um, a

1643
01:02:22,319 --> 01:02:24,799
negative or going concern forces when

1644
01:02:24,799 --> 01:02:27,359
um, the firm uh, that's doing the audit

1645
01:02:27,359 --> 01:02:29,040
forms and those comments in there

1646
01:02:29,040 --> 01:02:31,280
regarding the health of the organization

1647
01:02:31,280 --> 01:02:35,680
and it future in the next year or so.

1648
01:02:35,680 --> 01:02:39,109
>> Y

1649
01:02:39,119 --> 01:02:42,640
We'll be back in just a second.

1650
01:02:42,640 --> 01:02:46,000
Okay. Board practice proposals. This is

1651
01:02:46,000 --> 01:02:48,160
a couple of action items on the agenda

1652
01:02:48,160 --> 01:02:52,160
coming up. Um, so I will cover uh them

1653
01:02:52,160 --> 01:02:53,839
and then if I forget anything, please

1654
01:02:53,839 --> 01:02:55,680
let me know. But you're welcome to go

1655
01:02:55,680 --> 01:02:59,680
look into your binders under the fourth

1656
01:02:59,680 --> 01:03:03,440
tab. See them again. For tier one,

1657
01:03:03,440 --> 01:03:05,520
there's just one. For tier two, there's

1658
01:03:05,520 --> 01:03:09,119
four. Start with tier one. Okay. So,

1659
01:03:09,119 --> 01:03:12,960
last year the board was really clear

1660
01:03:12,960 --> 01:03:15,920
that they wanted staff to handle the

1661
01:03:15,920 --> 01:03:18,079
majority of this work and present them

1662
01:03:18,079 --> 01:03:19,520
the summary and findings from the

1663
01:03:19,520 --> 01:03:21,359
account. Typically, they get more

1664
01:03:21,359 --> 01:03:23,039
involved and we vote on each one

1665
01:03:23,039 --> 01:03:24,240
individually or we vote on them

1666
01:03:24,240 --> 01:03:25,520
together. But a related party

1667
01:03:25,520 --> 01:03:27,599
transaction is not something that we shy

1668
01:03:27,599 --> 01:03:29,680
away from. It's Zap. You can according

1669
01:03:29,680 --> 01:03:32,720
to 1031 have a winged party. So,

1670
01:03:32,720 --> 01:03:35,920
examples could be a board member um gets

1671
01:03:35,920 --> 01:03:39,599
you a discount on a video videograph.

1672
01:03:39,599 --> 01:03:43,359
Yes. Um or rental space. And that's

1673
01:03:43,359 --> 01:03:45,599
okay. Up to about $5,000. You can have

1674
01:03:45,599 --> 01:03:46,720
it and the accountant takes care of

1675
01:03:46,720 --> 01:03:48,319
that. The board didn't want to spend

1676
01:03:48,319 --> 01:03:50,400
time deliberating. It makes sense. They

1677
01:03:50,400 --> 01:03:52,319
these are allowed. The accountant double

1678
01:03:52,319 --> 01:03:54,240
checks them. The staff checks them. The

1679
01:03:54,240 --> 01:03:56,400
board will still um vote on them. But it

1680
01:03:56,400 --> 01:03:58,559
won't be a whole presentation, a whole

1681
01:03:58,559 --> 01:04:00,079
discussion and debate. It'll be staff

1682
01:04:00,079 --> 01:04:02,240
checking it. uh the chair is checking

1683
01:04:02,240 --> 01:04:04,319
make sure that's correct uh based on the

1684
01:04:04,319 --> 01:04:07,760
CPA's response and so uh we drafted

1685
01:04:07,760 --> 01:04:09,920
earlier this year a proposal for the

1686
01:04:09,920 --> 01:04:12,240
board um and we did it through a working

1687
01:04:12,240 --> 01:04:14,160
group and the working group agreed with

1688
01:04:14,160 --> 01:04:16,240
the language that we used in there. So

1689
01:04:16,240 --> 01:04:18,240
basically it is to change it for a long

1690
01:04:18,240 --> 01:04:21,520
term that um the staff is um doing a lot

1691
01:04:21,520 --> 01:04:23,520
of the work and presenting that work to

1692
01:04:23,520 --> 01:04:25,119
the board and then the board makes a

1693
01:04:25,119 --> 01:04:26,480
decision rather than the board being

1694
01:04:26,480 --> 01:04:28,000
part of that work if that makes any

1695
01:04:28,000 --> 01:04:31,200
sense. Um and so you'll see here that um

1696
01:04:31,200 --> 01:04:33,039
it's not too complicated. We do have

1697
01:04:33,039 --> 01:04:35,520
examples. Um last year typically each

1698
01:04:35,520 --> 01:04:37,920
year we have Tanner Dance does one. Uh

1699
01:04:37,920 --> 01:04:40,240
Utah Symphony Utah Opera does one and

1700
01:04:40,240 --> 01:04:42,799
the Utah Film Center does one. This year

1701
01:04:42,799 --> 01:04:45,280
I expect those same three. Um and then

1702
01:04:45,280 --> 01:04:47,200
after this year, maybe the following

1703
01:04:47,200 --> 01:04:49,680
year depend uh UFC will drop off because

1704
01:04:49,680 --> 01:04:51,359
they're no longer doing the related

1705
01:04:51,359 --> 01:04:53,039
party transactions. They move buildings

1706
01:04:53,039 --> 01:04:54,319
to a new place. They bought their own

1707
01:04:54,319 --> 01:04:56,480
place. They're not renting in place. um

1708
01:04:56,480 --> 01:04:57,599
one of their board members was able to

1709
01:04:57,599 --> 01:05:00,799
get them a discount on the rental place.

1710
01:05:00,799 --> 01:05:02,559
Um so that's what that one will be. That

1711
01:05:02,559 --> 01:05:04,559
will be an action item that um Lynette

1712
01:05:04,559 --> 01:05:06,640
will call on in just a couple minutes.

1713
01:05:06,640 --> 01:05:08,000
Anyone have questions from tier one

1714
01:05:08,000 --> 01:05:14,630
regard transactions or any comments?

1715
01:05:14,640 --> 01:05:17,200
All right. Uh the tier 2 board, I'll

1716
01:05:17,200 --> 01:05:18,880
give you a little bit of background in

1717
01:05:18,880 --> 01:05:21,760
regard to to these. Um in 1031 again,

1718
01:05:21,760 --> 01:05:24,079
which is our our bible, um it does say

1719
01:05:24,079 --> 01:05:27,520
that we um the tier 2 board can um

1720
01:05:27,520 --> 01:05:30,240
allocate money um for specific things to

1721
01:05:30,240 --> 01:05:32,319
do specific things with that money. Um

1722
01:05:32,319 --> 01:05:35,520
and so the tier two board um earlier

1723
01:05:35,520 --> 01:05:37,359
this year had a working group and spent

1724
01:05:37,359 --> 01:05:39,920
some time thinking about issues and

1725
01:05:39,920 --> 01:05:41,680
issues with their allocations of money

1726
01:05:41,680 --> 01:05:43,119
they hadn't previously and how to fix

1727
01:05:43,119 --> 01:05:45,039
this. So for example, the tier one

1728
01:05:45,039 --> 01:05:47,280
reserve talked about earlier which is

1729
01:05:47,280 --> 01:05:49,599
what happens when a tier one doesn't

1730
01:05:49,599 --> 01:05:51,039
make it and they're going to tier two

1731
01:05:51,039 --> 01:05:52,559
because they swallow up all the tier two

1732
01:05:52,559 --> 01:05:55,520
budget. How does that work? And so um

1733
01:05:55,520 --> 01:05:57,440
one of the one of the areas to ways to

1734
01:05:57,440 --> 01:06:00,079
do that is to put 5% of the budget. So

1735
01:06:00,079 --> 01:06:05,359
five 5% of your 3.6 million um aside

1736
01:06:05,359 --> 01:06:07,680
that you could potentially review for a

1737
01:06:07,680 --> 01:06:09,039
tier one if it comes back down. Now if

1738
01:06:09,039 --> 01:06:10,640
the tier one doesn't come back down

1739
01:06:10,640 --> 01:06:12,559
obviously the money goes back out will

1740
01:06:12,559 --> 01:06:14,640
give you more details on that. Then

1741
01:06:14,640 --> 01:06:16,640
there's the outside of Salt Lake County

1742
01:06:16,640 --> 01:06:19,200
um uh more uh Salt Lake County. I think

1743
01:06:19,200 --> 01:06:22,640
last year we did 7.35% of the tier 2

1744
01:06:22,640 --> 01:06:25,920
funding in Salt Lake County. There's um

1745
01:06:25,920 --> 01:06:28,480
nothing wrong with bringing really great

1746
01:06:28,480 --> 01:06:30,559
um features, artistic features,

1747
01:06:30,559 --> 01:06:32,640
speakers, um all kinds of events and

1748
01:06:32,640 --> 01:06:34,880
functions to our county um because

1749
01:06:34,880 --> 01:06:37,839
that's bringing all over nationwide

1750
01:06:37,839 --> 01:06:40,559
globally um from other places in the

1751
01:06:40,559 --> 01:06:44,240
state. And so we wanted to set 5% aside

1752
01:06:44,240 --> 01:06:47,119
so that um we're just allocating that

1753
01:06:47,119 --> 01:06:49,920
much in 10 or 15 it starts to go go

1754
01:06:49,920 --> 01:06:51,440
outside.

1755
01:06:51,440 --> 01:06:53,680
Treatment of the new and returning

1756
01:06:53,680 --> 01:06:55,280
organizations.

1757
01:06:55,280 --> 01:06:57,359
This board practice uh was something

1758
01:06:57,359 --> 01:06:59,760
like when I came in uh the board would

1759
01:06:59,760 --> 01:07:02,880
say someone is new they get uh an

1760
01:07:02,880 --> 01:07:05,440
average of about $1,500 for about three

1761
01:07:05,440 --> 01:07:07,119
years. And that was really challenging

1762
01:07:07,119 --> 01:07:09,039
for the board to have the ability to

1763
01:07:09,039 --> 01:07:11,440
award organizations that really of the

1764
01:07:11,440 --> 01:07:14,799
award. So, we decided to come up with a

1765
01:07:14,799 --> 01:07:16,720
formula. And so, I'm going to just

1766
01:07:16,720 --> 01:07:18,480
briefly describe it, but it should be in

1767
01:07:18,480 --> 01:07:20,480
your binder. I think it's the third one.

1768
01:07:20,480 --> 01:07:21,520
What do you have in order? Okay.

1769
01:07:21,520 --> 01:07:22,000
>> Yep.

1770
01:07:22,000 --> 01:07:24,559
>> Third one. Um the formula is going to be

1771
01:07:24,559 --> 01:07:26,720
a little bit more generous, which is

1772
01:07:26,720 --> 01:07:28,559
going to be great. So, the tier 2 board

1773
01:07:28,559 --> 01:07:31,599
can give a maximum amount of um the

1774
01:07:31,599 --> 01:07:35,680
formula that is based on the lowest

1775
01:07:35,680 --> 01:07:38,079
threshold of the tier 2. So an example

1776
01:07:38,079 --> 01:07:39,920
is in tier 2 you have to provide a

1777
01:07:39,920 --> 01:07:41,359
certain amount of financial requirements

1778
01:07:41,359 --> 01:07:43,839
up to 22,000. So it's based on the

1779
01:07:43,839 --> 01:07:47,920
22,000 percentile of uh the 2550 and 75

1780
01:07:47,920 --> 01:07:50,079
you can see in there. So how is much

1781
01:07:50,079 --> 01:07:52,400
more of a generous money to go towards

1782
01:07:52,400 --> 01:07:55,760
them. So for instance instead of the

1783
01:07:55,760 --> 01:07:59,440
1500 or the 2500 you could give up to uh

1784
01:07:59,440 --> 01:08:02,880
5500 the first year. So it provides some

1785
01:08:02,880 --> 01:08:04,960
gener but it's in a formula and it's

1786
01:08:04,960 --> 01:08:06,559
based on scoring. So that this is the

1787
01:08:06,559 --> 01:08:08,079
max. This is a cap for the board. It

1788
01:08:08,079 --> 01:08:10,400
just has some guidelines. Um the tier

1789
01:08:10,400 --> 01:08:11,760
ones don't have this in your packets.

1790
01:08:11,760 --> 01:08:13,839
I'm sorry in the packets, but it just

1791
01:08:13,839 --> 01:08:15,760
gives you an idea of how to distribute

1792
01:08:15,760 --> 01:08:17,679
the money. They felt like it was taking

1793
01:08:17,679 --> 01:08:19,759
too long. Some of the new organizations

1794
01:08:19,759 --> 01:08:21,920
are returning to start to grow. Even

1795
01:08:21,920 --> 01:08:23,520
though they were doing really good work,

1796
01:08:23,520 --> 01:08:27,839
they weren't able to very frustrating.

1797
01:08:27,839 --> 01:08:30,000
Uh formulas for unallocated or reduced

1798
01:08:30,000 --> 01:08:32,400
budget. So, um, each year when you hear

1799
01:08:32,400 --> 01:08:33,839
your deliberations over the summer, the

1800
01:08:33,839 --> 01:08:36,000
tier 2 board usually has a balance at

1801
01:08:36,000 --> 01:08:38,239
the end of how many you haven't because

1802
01:08:38,239 --> 01:08:40,080
you try to conserve. We try to make sure

1803
01:08:40,080 --> 01:08:42,159
that your board. So, it could be

1804
01:08:42,159 --> 01:08:45,279
anything from, you know, 20 to 40,000 to

1805
01:08:45,279 --> 01:08:47,520
120 to 40,000. Um, at the end of the

1806
01:08:47,520 --> 01:08:50,319
season, you all get together and, um,

1807
01:08:50,319 --> 01:08:52,960
it's always been a very long hard

1808
01:08:52,960 --> 01:08:54,560
conversation to have like who deserves

1809
01:08:54,560 --> 01:08:56,799
the money, who gets it, and it's almost

1810
01:08:56,799 --> 01:08:58,640
like starting over again with this extra

1811
01:08:58,640 --> 01:09:00,640
money. And so last year there was a

1812
01:09:00,640 --> 01:09:02,640
formula

1813
01:09:02,640 --> 01:09:04,560
put together based on how they

1814
01:09:04,560 --> 01:09:06,000
performed. So the board's already voted.

1815
01:09:06,000 --> 01:09:07,199
They've already said how well the

1816
01:09:07,199 --> 01:09:08,960
organization is getting. But if there's

1817
01:09:08,960 --> 01:09:10,319
a little bit of leftover money on the

1818
01:09:10,319 --> 01:09:12,239
balance, then you can apply it to those

1819
01:09:12,239 --> 01:09:14,640
high scores versus what might be course

1820
01:09:14,640 --> 01:09:16,960
training who wants who versus who and

1821
01:09:16,960 --> 01:09:19,520
why. It's really based on you already.

1822
01:09:19,520 --> 01:09:20,719
reviewed them. You already

1823
01:09:20,719 --> 01:09:23,359
gave what you wanted. And so this helps

1824
01:09:23,359 --> 01:09:24,640
you just identify at the end of the year

1825
01:09:24,640 --> 01:09:25,759
that you'll do the same thing you did

1826
01:09:25,759 --> 01:09:27,600
this last year which is depending on the

1827
01:09:27,600 --> 01:09:28,799
balance that's left over and how many

1828
01:09:28,799 --> 01:09:30,400
granties and what the budget is

1829
01:09:30,400 --> 01:09:32,400
>> and what they're asking.

1830
01:09:32,400 --> 01:09:33,679
>> Yes. And the request we have to max

1831
01:09:33,679 --> 01:09:36,239
that's true the request has be maxed.

1832
01:09:36,239 --> 01:09:39,120
>> Yeah. Um you can put the money back out

1833
01:09:39,120 --> 01:09:40,640
so that it's not then we all sometimes

1834
01:09:40,640 --> 01:09:42,400
would have like follow-up meetings after

1835
01:09:42,400 --> 01:09:44,159
the all day. So this will help with

1836
01:09:44,159 --> 01:09:45,120
that.

1837
01:09:45,120 --> 01:09:46,239
>> Did you want to add anything before we

1838
01:09:46,239 --> 01:09:48,880
get into details? Um, one thing that I

1839
01:09:48,880 --> 01:09:51,440
will add related to the for the formula

1840
01:09:51,440 --> 01:09:55,280
for unallocated funding is that again if

1841
01:09:55,280 --> 01:09:57,280
there is no need for the tier one

1842
01:09:57,280 --> 01:09:59,760
reserve funding in tier 2, it would

1843
01:09:59,760 --> 01:10:02,239
follow a similar uh the similar pattern.

1844
01:10:02,239 --> 01:10:04,000
It probably would just be one alto

1845
01:10:04,000 --> 01:10:07,840
together in that regard. So um again if

1846
01:10:07,840 --> 01:10:10,000
it's not needed it can still be used

1847
01:10:10,000 --> 01:10:13,520
utilized in other ways um based on the

1848
01:10:13,520 --> 01:10:17,360
formula. I will also say and highlight

1849
01:10:17,360 --> 01:10:19,199
for the treatment of new and returning

1850
01:10:19,199 --> 01:10:21,120
organizations for organizations that

1851
01:10:21,120 --> 01:10:23,920
maybe take a gap year between you know a

1852
01:10:23,920 --> 01:10:27,120
year or two um we did provide language

1853
01:10:27,120 --> 01:10:30,239
on how we might um the cap for that

1854
01:10:30,239 --> 01:10:32,159
which is around for example if an

1855
01:10:32,159 --> 01:10:35,440
applicant was awarded 20,000 24 they

1856
01:10:35,440 --> 01:10:37,600
took a break in 25 and then they come

1857
01:10:37,600 --> 01:10:41,600
back to 26 um that it'd be a cap of that

1858
01:10:41,600 --> 01:10:47,600
flatfunded um up to that 20,000 in 26 um

1859
01:10:47,600 --> 01:10:49,760
in terms of their award and there of

1860
01:10:49,760 --> 01:10:52,400
course that's the cap um if you felt

1861
01:10:52,400 --> 01:10:55,600
like it didn't merit up to 20,000 you

1862
01:10:55,600 --> 01:10:57,920
could decide otherwise. Um but just to

1863
01:10:57,920 --> 01:11:01,360
give some more um guidelines um and how

1864
01:11:01,360 --> 01:11:04,080
to navigate some of these funding uh

1865
01:11:04,080 --> 01:11:06,960
recommendations. That's really what

1866
01:11:06,960 --> 01:11:10,159
help you uh be able to do. I'd say

1867
01:11:10,159 --> 01:11:12,320
anyone who's gone for three to five

1868
01:11:12,320 --> 01:11:13,840
years, yes, is treated a little bit

1869
01:11:13,840 --> 01:11:15,440
differently because you have been in

1870
01:11:15,440 --> 01:11:16,880
Zap. If you've been gone for more years,

1871
01:11:16,880 --> 01:11:19,360
you can probably in it, right? Um and so

1872
01:11:19,360 --> 01:11:20,320
there is a little bit of treatment.

1873
01:11:20,320 --> 01:11:22,719
You'll see it in that um proposal.

1874
01:11:22,719 --> 01:11:24,080
Again, this was put together by the

1875
01:11:24,080 --> 01:11:25,920
board's working group earlier this year.

1876
01:11:25,920 --> 01:11:28,000
Paul will call attention to it. It's an

1877
01:11:28,000 --> 01:11:30,000
action item for you all to vote on it.

1878
01:11:30,000 --> 01:11:31,360
Um again, we don't have to vote on it

1879
01:11:31,360 --> 01:11:33,120
all the time. Just in general, these are

1880
01:11:33,120 --> 01:11:34,800
the practices and guidelines. And then

1881
01:11:34,800 --> 01:11:36,560
all the language, we put motion language

1882
01:11:36,560 --> 01:11:38,080
in there for you so you can motion it

1883
01:11:38,080 --> 01:11:40,000
properly. We're some flexibility for

1884
01:11:40,000 --> 01:11:41,679
you. If you decide one year is unique or

1885
01:11:41,679 --> 01:11:43,440
funky, whether it's a budget, the

1886
01:11:43,440 --> 01:11:45,120
economy thing, whether it's a new

1887
01:11:45,120 --> 01:11:46,560
grantee coming in, it could be all

1888
01:11:46,560 --> 01:11:48,159
different kinds of things that happen.

1889
01:11:48,159 --> 01:11:49,760
It gives you that flexibility that you

1890
01:11:49,760 --> 01:11:51,600
can adjust things and not have to vote

1891
01:11:51,600 --> 01:11:52,960
again or start over, but you can just

1892
01:11:52,960 --> 01:11:55,840
make adjustments as appropriate. Whether

1893
01:11:55,840 --> 01:11:59,270
any factors,

1894
01:11:59,280 --> 01:12:01,920
» let me ask a clarifying question up

1895
01:12:01,920 --> 01:12:04,880
here. It says uh on the second bullet

1896
01:12:04,880 --> 01:12:06,719
for organizations headquartered outside

1897
01:12:06,719 --> 01:12:08,480
of Salt Lake County. The draft uh

1898
01:12:08,480 --> 01:12:10,960
proposal does say that primarily serve

1899
01:12:10,960 --> 01:12:13,440
Salt Lake County residents and visitors.

1900
01:12:13,440 --> 01:12:16,480
How do we define if they primarily serve

1901
01:12:16,480 --> 01:12:18,480
Salt Lake County residents and visitors,

1902
01:12:18,480 --> 01:12:24,080
meaning the the the pro the what that specific programming does or the

1903
01:12:24,080 --> 01:12:27,520
organization as a whole or like Sundance

1904
01:12:27,520 --> 01:12:31,440
for example, right? like they like they they did a they had a program for

1905
01:12:31,440 --> 01:12:34,560
helping um with was it literacy or

1906
01:12:34,560 --> 01:12:36,719
something right and that program was bas

1907
01:12:36,719 --> 01:12:39,280
was was basically in county right but

1908
01:12:39,280 --> 01:12:41,520
the organization as a whole

1909
01:12:41,520 --> 01:12:43,520
>> did not primarily serve Salt Lake County

1910
01:12:43,520 --> 01:12:44,080
residents

1911
01:12:44,080 --> 01:12:46,800
>> I I believe in that we had you know

1912
01:12:46,800 --> 01:12:48,320
similar occurrence last year a couple

1913
01:12:48,320 --> 01:12:50,960
that with a couple agencies and the way

1914
01:12:50,960 --> 01:12:52,800
at least we worked through Cody you

1915
01:12:52,800 --> 01:12:54,800
probably remember this actually we

1916
01:12:54,800 --> 01:12:57,760
attempted to prorate how many activities

1917
01:12:57,760 --> 01:12:59,360
were within Salt Lake County and how

1918
01:12:59,360 --> 01:13:01,520
many activities were outside of Salt

1919
01:13:01,520 --> 01:13:04,000
Lake County and then determine funding

1920
01:13:04,000 --> 01:13:06,560
based on that. But you know there there

1921
01:13:06,560 --> 01:13:08,560
are also agencies within Salt Lake

1922
01:13:08,560 --> 01:13:10,719
County that mainly perform outside of

1923
01:13:10,719 --> 01:13:12,320
Salt Lake. I think we had the same

1924
01:13:12,320 --> 01:13:13,600
situation.

1925
01:13:13,600 --> 01:13:15,360
>> The language in 1031 is a little

1926
01:13:15,360 --> 01:13:16,880
squishy. We've been trying to solve that

1927
01:13:16,880 --> 01:13:18,640
because it does say primary presence but

1928
01:13:18,640 --> 01:13:20,640
then Sundance wasn't primary presence

1929
01:13:20,640 --> 01:13:22,480
here. Um and so that's one thing I think

1930
01:13:22,480 --> 01:13:23,520
we're going to work on this summer is

1931
01:13:23,520 --> 01:13:25,040
how we better define it. whether it's is

1932
01:13:25,040 --> 01:13:26,960
it really an HQ or is it really the

1933
01:13:26,960 --> 01:13:29,120
primary presence right like and then is

1934
01:13:29,120 --> 01:13:30,960
it for tier one more applicable tier two

1935
01:13:30,960 --> 01:13:32,159
so I think those are one things we've

1936
01:13:32,159 --> 01:13:34,640
got on our list to work on so I don't

1937
01:13:34,640 --> 01:13:36,480
have a perfect answer for you but I know

1938
01:13:36,480 --> 01:13:38,080
that you all do talk about it and really

1939
01:13:38,080 --> 01:13:40,560
think about it really collectively and

1940
01:13:40,560 --> 01:13:44,550
um very thoughtfully

1941
01:13:44,560 --> 01:13:47,830
» questions

1942
01:13:47,840 --> 01:13:49,920
on this

1943
01:13:49,920 --> 01:13:51,920
we have our breakouts

1944
01:13:51,920 --> 01:13:52,239
Yeah.

1945
01:13:52,239 --> 01:13:54,400
>> Yes. Okay.

1946
01:13:54,400 --> 01:13:56,480
>> Unless there's an issue over there, did

1947
01:13:56,480 --> 01:14:00,800
you break out the agenda?

1948
01:14:00,800 --> 01:14:03,120
>> I just want to I just want to read more

1949
01:14:03,120 --> 01:14:04,719
because I'm like what you're saying and

1950
01:14:04,719 --> 01:14:07,199
what is up there and what is here is all

1951
01:14:07,199 --> 01:14:08,960
a little different. I just want to make

1952
01:14:08,960 --> 01:14:10,480
sure I don't think I mean it's not

1953
01:14:10,480 --> 01:14:11,920
nothing is new, but I just want to make

1954
01:14:11,920 --> 01:14:14,960
sure that I have a chance to like ingest

1955
01:14:14,960 --> 01:14:17,440
everything.

1956
01:14:17,440 --> 01:14:19,679
>> Uh I we can do it now. We have a little

1957
01:14:19,679 --> 01:14:21,120
bit of time on kind of schedule. I

1958
01:14:21,120 --> 01:14:22,560
wanted to make sure the chairs are okay

1959
01:14:22,560 --> 01:14:24,480
that I don't want anybody voting unless

1960
01:14:24,480 --> 01:14:25,679
you understand we just try to put

1961
01:14:25,679 --> 01:14:27,520
highlights up there the very the

1962
01:14:27,520 --> 01:14:28,960
document that you see in front of you

1963
01:14:28,960 --> 01:14:31,600
that's what the the um committees

1964
01:14:31,600 --> 01:14:34,080
actually agreed to working groups agreed

1965
01:14:34,080 --> 01:14:36,960
to um but we can walk through them I

1966
01:14:36,960 --> 01:14:38,800
maybe we'll start with tier one and see

1967
01:14:38,800 --> 01:14:41,360
if tier one wants any extra time to talk

1968
01:14:41,360 --> 01:14:43,120
about the related party transaction

1969
01:14:43,120 --> 01:14:45,199
piece

1970
01:14:45,199 --> 01:14:48,320
we'll vote on

1971
01:14:48,320 --> 01:14:50,719
oh you just need time to read a few too

1972
01:14:50,719 --> 01:14:52,159
if you want. We're asking for just a

1973
01:14:52,159 --> 01:14:56,070
reading just to read.

1974
01:14:56,080 --> 01:15:00,080
» Um so um do you have any questions right

1975
01:15:00,080 --> 01:15:04,950
now or you want to read it first and

1976
01:15:04,960 --> 01:15:11,030
» we could take the break earlier

1977
01:15:11,040 --> 01:15:13,040
» move it on the agenda to after.

1978
01:15:13,040 --> 01:15:15,120
>> Yeah, we don't have to vote, right? So

1979
01:15:15,120 --> 01:15:17,280
that's um maybe we'll just move into

1980
01:15:17,280 --> 01:15:19,199
some some submittable and finish this

1981
01:15:19,199 --> 01:15:20,560
portion of it and then we can kind of

1982
01:15:20,560 --> 01:15:22,000
switch the schedule. How does that sound

1983
01:15:22,000 --> 01:15:24,000
or everybody want to ask questions and

1984
01:15:24,000 --> 01:15:33,189
read a little bit more?

1985
01:15:33,199 --> 01:15:36,080
» Was there any overall questions?

1986
01:15:36,080 --> 01:15:39,360
send this PowerPoint out to you um uh

1987
01:15:39,360 --> 01:15:41,679
probably Monday or Tuesday and then we

1988
01:15:41,679 --> 01:15:43,120
also have some other bills that we send

1989
01:15:43,120 --> 01:15:45,199
out to supporting like you mentioned

1990
01:15:45,199 --> 01:15:47,040
having the board comments from last year

1991
01:15:47,040 --> 01:15:50,480
for tier one so you can see

1992
01:15:50,480 --> 01:15:56,070
what has the same thing for tier two

1993
01:15:56,080 --> 01:15:59,440
and tier two are using

1994
01:15:59,440 --> 01:16:01,120
the same

1995
01:16:01,120 --> 01:16:02,560
>> same

1996
01:16:02,560 --> 01:16:05,040
Okay. Yeah.

1997
01:16:05,040 --> 01:16:08,560
>> Just and just a question. We you had to

1998
01:16:08,560 --> 01:16:10,880
put that sample organization in there.

1999
01:16:10,880 --> 01:16:12,960
>> What are just like before we even get

2000
01:16:12,960 --> 01:16:15,520
into anything like what what did you

2001
01:16:15,520 --> 01:16:18,960
think of the scores that came back?

2002
01:16:18,960 --> 01:16:22,800
Um I was I was delighted by the sample

2003
01:16:22,800 --> 01:16:24,640
um some of the sample scores um

2004
01:16:24,640 --> 01:16:26,159
especially seeing some of the review

2005
01:16:26,159 --> 01:16:29,679
comments from folks um because uh there

2006
01:16:29,679 --> 01:16:32,400
was some intentional um you know the

2007
01:16:32,400 --> 01:16:34,640
finances were intentionally left blank

2008
01:16:34,640 --> 01:16:36,640
and so hopefully you would have noticed

2009
01:16:36,640 --> 01:16:39,600
that and and how you would have voted

2010
01:16:39,600 --> 01:16:42,239
and and scored them based on that. So I

2011
01:16:42,239 --> 01:16:43,920
just want to take a moment a little bit

2012
01:16:43,920 --> 01:16:47,840
to kind of show you um

2013
01:16:47,840 --> 01:16:49,920
good chunk of you have already completed

2014
01:16:49,920 --> 01:16:53,440
the assignment of the going into

2015
01:16:53,440 --> 01:16:55,760
submittable going to the zap sample

2016
01:16:55,760 --> 01:16:58,320
organization um and completing your

2017
01:16:58,320 --> 01:17:00,560
review. We did want to just hold a

2018
01:17:00,560 --> 01:17:02,880
little bit of space here for to go over

2019
01:17:02,880 --> 01:17:05,840
it again. Um and just if there's any

2020
01:17:05,840 --> 01:17:09,600
questions for the group to um address

2021
01:17:09,600 --> 01:17:12,480
that. Um

2022
01:17:12,480 --> 01:17:14,480
the two major forms of course that

2023
01:17:14,480 --> 01:17:17,600
you're going to be looking at um when

2024
01:17:17,600 --> 01:17:20,400
you're completing your review um will be

2025
01:17:20,400 --> 01:17:23,440
that additional form for the application

2026
01:17:23,440 --> 01:17:25,360
whether that's for tier one and

2027
01:17:25,360 --> 01:17:27,280
zoological or tier 2. that's the

2028
01:17:27,280 --> 01:17:29,679
application that you want to be um

2029
01:17:29,679 --> 01:17:32,080
reading. Uh the questions are organized

2030
01:17:32,080 --> 01:17:34,320
by the categories as many of you of you

2031
01:17:34,320 --> 01:17:36,880
have seen that already. Um and then just

2032
01:17:36,880 --> 01:17:40,159
as a reminder um the internal form for

2033
01:17:40,159 --> 01:17:43,199
tier 2 um this gives applicant history.

2034
01:17:43,199 --> 01:17:46,719
So um that's going to include scores uh

2035
01:17:46,719 --> 01:17:48,719
at least percentiles of where they

2036
01:17:48,719 --> 01:17:50,640
landed in their pool from previous

2037
01:17:50,640 --> 01:17:53,679
years. will also provide um award

2038
01:17:53,679 --> 01:17:55,520
amounts that the boards have given in

2039
01:17:55,520 --> 01:17:56,960
the past since you don't have that

2040
01:17:56,960 --> 01:18:00,320
access um you know from the previous

2041
01:18:00,320 --> 01:18:01,840
software.

2042
01:18:01,840 --> 01:18:05,440
And then um if there are folks that have

2043
01:18:05,440 --> 01:18:09,360
um completed a financial health test um

2044
01:18:09,360 --> 01:18:11,199
those scores and whether they pass

2045
01:18:11,199 --> 01:18:13,360
failed would also be in there for your

2046
01:18:13,360 --> 01:18:17,040
reference. Um and that's for both uh

2047
01:18:17,040 --> 01:18:20,000
programs. So when you're completing your

2048
01:18:20,000 --> 01:18:23,040
review as um folks have already um done

2049
01:18:23,040 --> 01:18:25,120
that um I just want to draw your

2050
01:18:25,120 --> 01:18:29,600
attention to to again where

2051
01:18:29,600 --> 01:18:32,320
to where you will be doing that. So um

2052
01:18:32,320 --> 01:18:34,880
you will see your reviews here. So when

2053
01:18:34,880 --> 01:18:36,560
you go ahead and do it, you click on

2054
01:18:36,560 --> 01:18:40,960
your um the edit button by your name

2055
01:18:40,960 --> 01:18:43,679
um and the review instructions will pop

2056
01:18:43,679 --> 01:18:46,800
up. Um one thing that we have added um

2057
01:18:46,800 --> 01:18:50,320
and this is by request of um some of the

2058
01:18:50,320 --> 01:18:53,840
board members just issu uh indicating uh

2059
01:18:53,840 --> 01:18:57,840
conflict of interest just in case um you

2060
01:18:57,840 --> 01:19:00,080
if you happen to if you have a conflict

2061
01:19:00,080 --> 01:19:02,159
of interest to notify it and then you

2062
01:19:02,159 --> 01:19:04,640
know um in the system and so then to

2063
01:19:04,640 --> 01:19:07,440
contact us if you don't have one you

2064
01:19:07,440 --> 01:19:09,440
know you hit no and you do that right

2065
01:19:09,440 --> 01:19:11,520
away up at the top. that was something

2066
01:19:11,520 --> 01:19:13,440
that we had in the previous system that

2067
01:19:13,440 --> 01:19:17,120
we just wanted to carry over um into the

2068
01:19:17,120 --> 01:19:21,600
new system. Um then again the the review

2069
01:19:21,600 --> 01:19:24,159
goes by the criteria and you can pull

2070
01:19:24,159 --> 01:19:26,000
this menu if you haven't figured that

2071
01:19:26,000 --> 01:19:27,840
already. You can pull it over so that

2072
01:19:27,840 --> 01:19:29,840
you can see it a little bit easier.

2073
01:19:29,840 --> 01:19:32,640
Again, um we have our anchor

2074
01:19:32,640 --> 01:19:36,320
descriptions um four, three, two with,

2075
01:19:36,320 --> 01:19:38,480
you know, except exceptional, strong,

2076
01:19:38,480 --> 01:19:40,480
adequate. And then their descriptions

2077
01:19:40,480 --> 01:19:42,960
are right below. You'll notice um

2078
01:19:42,960 --> 01:19:44,960
probably that the descriptions for what

2079
01:19:44,960 --> 01:19:47,840
a four is in criteria one versus a four

2080
01:19:47,840 --> 01:19:50,640
in criteria 2 are different. So, just

2081
01:19:50,640 --> 01:19:53,040
notice that the wording is is is

2082
01:19:53,040 --> 01:19:56,239
tailored to each particular category.

2083
01:19:56,239 --> 01:19:59,840
Okay. Um

2084
01:19:59,840 --> 01:20:04,320
the same thing for um

2085
01:20:04,320 --> 01:20:06,800
uh the gala application which we'll get

2086
01:20:06,800 --> 01:20:08,640
to in our breakout session a little bit

2087
01:20:08,640 --> 01:20:12,880
more. Um it will be done similarly in

2088
01:20:12,880 --> 01:20:16,320
here. We'll give you a um a paper copy

2089
01:20:16,320 --> 01:20:18,880
um to kind of jot down some of that. Uh

2090
01:20:18,880 --> 01:20:20,560
because the way that the system works is

2091
01:20:20,560 --> 01:20:22,640
you have to be in one review stage

2092
01:20:22,640 --> 01:20:24,800
before you can move on to the next one.

2093
01:20:24,800 --> 01:20:26,880
Um, and like I said, that's related for

2094
01:20:26,880 --> 01:20:29,360
tier 2. Um, and we'll talk about that in

2095
01:20:29,360 --> 01:20:32,960
our breakout session. Um,

2096
01:20:32,960 --> 01:20:35,920
in terms of how you're going to filter

2097
01:20:35,920 --> 01:20:38,880
um, the assignments um, once the cycle

2098
01:20:38,880 --> 01:20:42,080
closes on Friday, we will be uh, tagging

2099
01:20:42,080 --> 01:20:44,640
you. Um, we'll put we'll create a little

2100
01:20:44,640 --> 01:20:46,960
label for you with your last name. And

2101
01:20:46,960 --> 01:20:52,320
so then when you go um to filter

2102
01:20:52,320 --> 01:20:56,080
um you'll be able to type in the label,

2103
01:20:56,080 --> 01:20:58,080
you know, your last name and all of your

2104
01:20:58,080 --> 01:21:00,719
assignments will come up. Um tier one,

2105
01:21:00,719 --> 01:21:02,239
this is not going to be as much of an

2106
01:21:02,239 --> 01:21:06,080
issue because you only have um you know,

2107
01:21:06,080 --> 01:21:08,800
less than 30 applicant

2108
01:21:08,800 --> 01:21:12,800
to to view. But tier two, um you have

2109
01:21:12,800 --> 01:21:14,560
several different assignments. you will

2110
01:21:14,560 --> 01:21:16,560
only be assigned and only be able to see

2111
01:21:16,560 --> 01:21:18,480
the ones that we have assigned your

2112
01:21:18,480 --> 01:21:21,040
subcommittee to. Um but for those that

2113
01:21:21,040 --> 01:21:23,760
need to do lead reviewers, that will be

2114
01:21:23,760 --> 01:21:28,320
um your last thing. So um

2115
01:21:28,320 --> 01:21:30,719
uh the other thing that I just want to

2116
01:21:30,719 --> 01:21:35,600
before I open it up for questions, um

2117
01:21:35,600 --> 01:21:38,159
I just want to uh bring your attention

2118
01:21:38,159 --> 01:21:40,400
to three different columns, three

2119
01:21:40,400 --> 01:21:42,159
different columns over on the review

2120
01:21:42,159 --> 01:21:44,320
side. So, we talked a little bit about

2121
01:21:44,320 --> 01:21:48,400
your review um that you will put in. Um

2122
01:21:48,400 --> 01:21:50,960
in terms of your activity, this is a

2123
01:21:50,960 --> 01:21:53,440
spot if you want to type a note to your

2124
01:21:53,440 --> 01:21:57,040
other um subcommittee members um to just

2125
01:21:57,040 --> 01:21:58,800
say, "Hey, I you know, I noticed this

2126
01:21:58,800 --> 01:22:00,480
part, you know, just to kind of alert

2127
01:22:00,480 --> 01:22:04,080
folks um you can type that there." And

2128
01:22:04,080 --> 01:22:06,000
so then your other members of the

2129
01:22:06,000 --> 01:22:08,719
committee um will have access to that.

2130
01:22:08,719 --> 01:22:10,960
They will be able to see that. Um,

2131
01:22:10,960 --> 01:22:13,280
you'll also see it's also audit log. So,

2132
01:22:13,280 --> 01:22:15,360
you will see all of the anything that

2133
01:22:15,360 --> 01:22:19,840
staff have done in there. Um,

2134
01:22:19,840 --> 01:22:23,520
if you want to message uh staff

2135
01:22:23,520 --> 01:22:27,040
directly, you can um go to the messages

2136
01:22:27,040 --> 01:22:31,280
um column and type a new message. Um,

2137
01:22:31,280 --> 01:22:33,520
and that would be the preferred method

2138
01:22:33,520 --> 01:22:35,280
is just to try to communicate through

2139
01:22:35,280 --> 01:22:38,000
the system as long as it's related to an

2140
01:22:38,000 --> 01:22:40,000
application. Let's try to keep it in the

2141
01:22:40,000 --> 01:22:42,159
system as much as we can just so that we

2142
01:22:42,159 --> 01:22:47,760
have um all of that there. Um

2143
01:22:47,760 --> 01:22:51,040
any questions based on folks that have

2144
01:22:51,040 --> 01:22:52,560
um

2145
01:22:52,560 --> 01:22:54,960
already that have done the assignment,

2146
01:22:54,960 --> 01:22:56,400
those that maybe still need some more

2147
01:22:56,400 --> 01:22:58,080
time with it. Any questions at this

2148
01:22:58,080 --> 01:22:59,199
point?

2149
01:22:59,199 --> 01:22:59,679
>> Yes.

2150
01:22:59,679 --> 01:23:03,110
>> Yeah.

2151
01:23:03,120 --> 01:23:05,280
» Andrea, do you want to go first?

2152
01:23:05,280 --> 01:23:07,280
>> Sure. Sorry about that.

2153
01:23:07,280 --> 01:23:11,440
um for the it was just for the um

2154
01:23:11,440 --> 01:23:13,840
messages to the staff. So just to

2155
01:23:13,840 --> 01:23:15,920
clarify, so that would be like if we had

2156
01:23:15,920 --> 01:23:20,320
a specific question about um an

2157
01:23:20,320 --> 01:23:23,600
organization that we that that we were

2158
01:23:23,600 --> 01:23:25,520
the lead reviewer on or could that be

2159
01:23:25,520 --> 01:23:28,800
also just a clarifying question

2160
01:23:28,800 --> 01:23:31,040
about a different

2161
01:23:31,040 --> 01:23:34,400
organization? since um since you would

2162
01:23:34,400 --> 01:23:36,480
be reading and reviewing all of them.

2163
01:23:36,480 --> 01:23:38,159
Yes, it could be something that's not

2164
01:23:38,159 --> 01:23:46,310
necessarily um a lead reviewer. Yes.

2165
01:23:46,320 --> 01:23:47,199
» Read.

2166
01:23:47,199 --> 01:23:50,880
>> And then are these messages uh can they

2167
01:23:50,880 --> 01:23:53,360
be a grammar requested one too? The

2168
01:23:53,360 --> 01:23:54,800
direct messages.

2169
01:23:54,800 --> 01:23:56,560
>> Okay. And the second thing is as I was

2170
01:23:56,560 --> 01:23:58,880
going through it the subheadings like

2171
01:23:58,880 --> 01:24:01,440
the 1 A B C

2172
01:24:01,440 --> 01:24:04,239
>> that would be helpful unless I missed it

2173
01:24:04,239 --> 01:24:07,040
that both sides that where is the

2174
01:24:07,040 --> 01:24:09,440
explanation and what we actually filled

2175
01:24:09,440 --> 01:24:13,920
that out kinder that was I not fold it

2176
01:24:13,920 --> 01:24:15,280
over enough to see that

2177
01:24:15,280 --> 01:24:17,600
>> maybe not I can check with you on a

2178
01:24:17,600 --> 01:24:19,600
oneonone and see what's going on and see

2179
01:24:19,600 --> 01:24:21,520
>> okay what's going on

2180
01:24:21,520 --> 01:24:24,960
>> is any of this uh viewable to be

2181
01:24:24,960 --> 01:24:26,880
applicants

2182
01:24:26,880 --> 01:24:28,080
maybe special.

2183
01:24:28,080 --> 01:24:33,040
>> Uh no, no, not unless it's grandma. Okay.

2184
01:24:33,040 --> 01:24:35,199
>> Um we will eventually some of the

2185
01:24:35,199 --> 01:24:37,360
there's a spot that has strengths and

2186
01:24:37,360 --> 01:24:39,600
weaknesses where you're bullet pointing.

2187
01:24:39,600 --> 01:24:42,080
We will collect that information and

2188
01:24:42,080 --> 01:24:44,159
formulate your official comments and

2189
01:24:44,159 --> 01:24:47,040
draft those based on that information.

2190
01:24:47,040 --> 01:24:50,080
Um so that's really where um we would

2191
01:24:50,080 --> 01:24:51,600
end up sharing that information.

2192
01:24:51,600 --> 01:24:56,080
Eventually the scores will be shared um

2193
01:24:56,080 --> 01:24:58,719
with the the numeric scores will be

2194
01:24:58,719 --> 01:25:00,560
shared with the applicants and we're

2195
01:25:00,560 --> 01:25:02,960
still uh figuring out the best way um

2196
01:25:02,960 --> 01:25:05,120
how to do that in an aggregate form so

2197
01:25:05,120 --> 01:25:06,719
that it's just coming straight from the

2198
01:25:06,719 --> 01:25:09,520
board. There's it's not identifiable

2199
01:25:09,520 --> 01:25:13,040
which reviewer scored um provided which

2200
01:25:13,040 --> 01:25:16,080
score. Does that make sense?

2201
01:25:16,080 --> 01:25:17,600
>> Yes.

2202
01:25:17,600 --> 01:25:20,320
Um, when you were just reviewing

2203
01:25:20,320 --> 01:25:22,800
what we look at here, you were saying

2204
01:25:22,800 --> 01:25:24,880
for us to focus on the additional forms

2205
01:25:24,880 --> 01:25:27,040
and that internal form for their

2206
01:25:27,040 --> 01:25:30,719
history, which totally makes sense.

2207
01:25:30,719 --> 01:25:34,960
>> The first initial form

2208
01:25:34,960 --> 01:25:39,360
>> um says like Zap's sample organization.

2209
01:25:39,360 --> 01:25:42,639
>> Yeah. Should we not be review like I

2210
01:25:42,639 --> 01:25:44,159
just I know that's kind of basic

2211
01:25:44,159 --> 01:25:46,080
information but for the sample one I

2212
01:25:46,080 --> 01:25:52,229
noticed like their genre

2213
01:25:52,239 --> 01:25:54,560
» was architecture and that obviously was

2214
01:25:54,560 --> 01:25:55,520
probably

2215
01:25:55,520 --> 01:25:58,639
>> something that we wanted to notice. Um

2216
01:25:58,639 --> 01:25:59,920
>> so what's the

2217
01:25:59,920 --> 01:26:02,159
>> generally no generally no you don't need

2218
01:26:02,159 --> 01:26:04,239
to look in the eligibility form or the

2219
01:26:04,239 --> 01:26:07,120
initial forms. Um, the additional form

2220
01:26:07,120 --> 01:26:09,199
is that tier two, that application that

2221
01:26:09,199 --> 01:26:10,639
you'll want to pay attention to,

2222
01:26:10,639 --> 01:26:11,360
>> right?

2223
01:26:11,360 --> 01:26:14,400
>> They're not going to have that issue.

2224
01:26:14,400 --> 01:26:15,760
>> I was going to say, we mentioned this

2225
01:26:15,760 --> 01:26:16,880
earlier. I'm going to interrupt you, but

2226
01:26:16,880 --> 01:26:18,560
go ahead. The eligibility, the two

2227
01:26:18,560 --> 01:26:20,960
eligibility forms that are up there and

2228
01:26:20,960 --> 01:26:23,120
a postspending report. You have access

2229
01:26:23,120 --> 01:26:25,199
to those availability. You can read that

2230
01:26:25,199 --> 01:26:27,600
content. It might answer a question you

2231
01:26:27,600 --> 01:26:29,199
should answer. You know, it's part of

2232
01:26:29,199 --> 01:26:31,520
the application, but you don't have to

2233
01:26:31,520 --> 01:26:33,520
do anything. That's our responsibility

2234
01:26:33,520 --> 01:26:35,280
to take care of. But if you want if you

2235
01:26:35,280 --> 01:26:37,440
want you want to try to find some extra

2236
01:26:37,440 --> 01:26:38,639
information that you didn't have

2237
01:26:38,639 --> 01:26:40,400
answered in the actual direct additional

2238
01:26:40,400 --> 01:26:43,750
form.

2239
01:26:43,760 --> 01:26:47,840
» Yes. So um in Zoom grants as the

2240
01:26:47,840 --> 01:26:50,080
subcommittees are reviewing there are

2241
01:26:50,080 --> 01:26:54,239
there's um super basic information that

2242
01:26:54,239 --> 01:26:58,320
I see um when like as one subcommittee

2243
01:26:58,320 --> 01:27:01,360
that the other members have put

2244
01:27:01,360 --> 01:27:03,040
something in like oh you know they're

2245
01:27:03,040 --> 01:27:07,280
requesting 20K the average is 15. Yep.

2246
01:27:07,280 --> 01:27:10,320
>> So do do we in this program do we get

2247
01:27:10,320 --> 01:27:16,880
anything do I get to see like over here if other people have scored or

2248
01:27:16,880 --> 01:27:19,280
>> so that I will be preparing reports for

2249
01:27:19,280 --> 01:27:21,520
ahead of the the subcommittee meetings

2250
01:27:21,520 --> 01:27:23,360
that's why and I'll talk about in our

2251
01:27:23,360 --> 01:27:26,400
breakout while I why I will need scores

2252
01:27:26,400 --> 01:27:28,480
and analysis ahead of time so that we

2253
01:27:28,480 --> 01:27:30,560
can pull that report because no you

2254
01:27:30,560 --> 01:27:31,280
won't see it

2255
01:27:31,280 --> 01:27:35,110
>> we won't see any

2256
01:27:35,120 --> 01:27:36,800
I wouldn't necessarily want opposite

2257
01:27:36,800 --> 01:27:38,480
that might bias.

2258
01:27:38,480 --> 01:27:40,800
>> Yeah, I I mean I don't think it in Zoom

2259
01:27:40,800 --> 01:27:42,320
grants it wasn't enough to see anything,

2260
01:27:42,320 --> 01:27:43,760
but I was like, "Oh, okay. That person's

2261
01:27:43,760 --> 01:27:45,199
been in there. Okay, I should get on

2262
01:27:45,199 --> 01:27:47,440
it." I guess

2263
01:27:47,440 --> 01:27:49,840
>> this is the average that's, you know,

2264
01:27:49,840 --> 01:27:51,040
the last one.

2265
01:27:51,040 --> 01:27:52,800
>> Yeah,

2266
01:27:52,800 --> 01:27:54,560
>> exactly right.

2267
01:27:54,560 --> 01:27:55,920
>> You're just thinking, why is everybody

2268
01:27:55,920 --> 01:28:03,830
wrong?

2269
01:28:03,840 --> 01:28:06,080
» Any other questions?

2270
01:28:06,080 --> 01:28:07,520
If you have some edible issues, again,

2271
01:28:07,520 --> 01:28:11,199
Cody is always willing to do um times uh

2272
01:28:11,199 --> 01:28:14,719
over the bump um whatever works for you.

2273
01:28:14,719 --> 01:28:16,400
>> Yep. And it's a learning process for you

2274
01:28:16,400 --> 01:28:18,560
as as much as for us, too. I'm just

2275
01:28:18,560 --> 01:28:20,239
navigating some of the quirks of the

2276
01:28:20,239 --> 01:28:22,560
system. So, if there's some don't, you

2277
01:28:22,560 --> 01:28:24,320
know, feel bad if you have an issue with

2278
01:28:24,320 --> 01:28:26,080
the system. It's something that we're

2279
01:28:26,080 --> 01:28:28,000
just, you know, it's it is pretty good,

2280
01:28:28,000 --> 01:28:30,480
I think, um having worked in in both

2281
01:28:30,480 --> 01:28:32,000
systems, but you know, there's still

2282
01:28:32,000 --> 01:28:34,639
always quirks to every system, right?

2283
01:28:34,639 --> 01:28:36,960
Not that your sample wasn't good, but I

2284
01:28:36,960 --> 01:28:38,880
was actually able to pull up Cal Center

2285
01:28:38,880 --> 01:28:41,360
Theaters last night and see the full

2286
01:28:41,360 --> 01:28:44,400
application, and it's mindblowing what a

2287
01:28:44,400 --> 01:28:46,800
difference it is from our old

2288
01:28:46,800 --> 01:28:50,000
application. Mind blowing.

2289
01:28:50,000 --> 01:28:51,760
>> Yeah. And we hope to have all of the

2290
01:28:51,760 --> 01:28:55,280
assignments by the end of the day uh on

2291
01:28:55,280 --> 01:28:57,280
June 1st so that you have those so you

2292
01:28:57,280 --> 01:29:00,560
can start digging into it um and getting

2293
01:29:00,560 --> 01:29:02,159
going. So yes,

2294
01:29:02,159 --> 01:29:04,239
>> this might be more tactical fair

2295
01:29:04,239 --> 01:29:06,639
breakouts, but are we be able to talk

2296
01:29:06,639 --> 01:29:10,159
through like the actual money

2297
01:29:10,159 --> 01:29:11,520
designation a little bit more

2298
01:29:11,520 --> 01:29:13,360
recommendations on like based on score

2299
01:29:13,360 --> 01:29:13,920
or how

2300
01:29:13,920 --> 01:29:18,159
>> Okay, we'll get to that in our break.

2301
01:29:18,159 --> 01:29:20,560
>> I think um since folks want a little bit

2302
01:29:20,560 --> 01:29:22,719
more time to think for a second do a

2303
01:29:22,719 --> 01:29:25,040
timing thing that we are going to move

2304
01:29:25,040 --> 01:29:30,719
the two action items that um number

2305
01:29:30,719 --> 01:29:34,719
and 10 to be after

2306
01:29:34,719 --> 01:29:42,880
um 11 and 12. It is about 2:40 now.

2307
01:29:42,880 --> 01:29:54,229
So, um until

2308
01:29:54,239 --> 01:29:57,750
activity

2309
01:29:57,760 --> 01:30:09,990
breaks maybe

2310
01:30:10,000 --> 01:30:13,270
» photo.

2311
01:30:13,280 --> 01:30:15,520
So, um, does that look for the two

2312
01:30:15,520 --> 01:30:19,430
chairs come back?

2313
01:30:19,440 --> 01:30:21,360
» 250 to come back and then we'll take

2314
01:30:21,360 --> 01:30:22,880
some other things and then we'll break

2315
01:30:22,880 --> 01:30:38,149
up.

2316
01:30:38,159 --> 01:30:39,840
» Um, the bathrooms are down the hall. If

2317
01:30:39,840 --> 01:30:40,960
you can't see them, you passed them when

2318
01:30:40,960 --> 01:30:42,639
you came in. Feel free to grab some more

2319
01:30:42,639 --> 01:30:45,920
refreshments. Um, and water bottle

2320
01:30:45,920 --> 01:30:47,840
filling is also near the restrooms of

2321
01:30:47,840 --> 01:31:00,149
the water fountain.

2322
01:31:00,159 --> 01:31:05,830
» Finish my water.

2323
01:31:05,840 --> 01:31:13,270
» Can I show you? Yes.

2324
01:31:13,280 --> 01:31:22,550
Template available

2325
01:31:22,560 --> 01:31:26,709
to submission

2326
01:31:26,719 --> 01:31:28,880
issue

2327
01:31:28,880 --> 01:31:34,950
problem.

2328
01:31:34,960 --> 01:31:59,430
Yeah.

2329
01:31:59,440 --> 01:32:05,830
No, I appreciate

2330
01:32:05,840 --> 01:32:20,629
Yes. So,

2331
01:32:20,639 --> 01:32:22,560
» yeah.

2332
01:32:22,560 --> 01:32:27,510
>> No ice cream.

2333
01:32:27,520 --> 01:32:31,920
» So, here's my idea. So how does it work?

2334
01:32:31,920 --> 01:32:40,950
Tier one has a bunch of

2335
01:32:40,960 --> 01:32:43,679
based on their

2336
01:32:43,679 --> 01:32:49,270
spendings

2337
01:32:49,280 --> 01:32:52,080
or what if the spending spending

2338
01:32:52,080 --> 01:32:58,870
organizations is a million dollar more

2339
01:32:58,880 --> 01:33:02,320
» like we're going to cost

2340
01:33:02,320 --> 01:33:05,679
or if it's5 million less than your

2341
01:33:05,679 --> 01:33:07,760
budget.

2342
01:33:07,760 --> 01:33:10,960
But you know what? reconcile the idea

2343
01:33:10,960 --> 01:33:14,239
that money is spent or it's based on how

2344
01:33:14,239 --> 01:33:16,960
much they spend. But you also very

2345
01:33:16,960 --> 01:33:30,870
figure how much money.

2346
01:33:30,880 --> 01:33:48,470
» Oh, interesting. But it's basically

2347
01:33:48,480 --> 01:33:50,239
» I was just curious how that function. My

2348
01:33:50,239 --> 01:33:52,400
other question was um

2349
01:33:52,400 --> 01:33:54,639
>> I know

2350
01:33:54,639 --> 01:33:57,679
>> made a comment about um not interfering

2351
01:33:57,679 --> 01:34:00,800
in programming like if you were there to

2352
01:34:00,800 --> 01:34:16,390
stop vote

2353
01:34:16,400 --> 01:34:20,390
» so

2354
01:34:20,400 --> 01:34:22,639
organizations

2355
01:34:22,639 --> 01:34:31,990
want to

2356
01:34:32,000 --> 01:34:43,510
clarification

2357
01:34:43,520 --> 01:34:47,360
» like your criterion for

2358
01:34:47,360 --> 01:34:49,760
to just simple quit doing it because the

2359
01:34:49,760 --> 01:34:52,880
titles here are not aligning up here.

2360
01:34:52,880 --> 01:35:12,310
So, you know where it's

2361
01:35:12,320 --> 01:35:16,470
not. Okay.

2362
01:35:16,480 --> 01:35:19,750
Sorry.

2363
01:35:19,760 --> 01:35:25,510
Now my poop. Sorry.

2364
01:35:25,520 --> 01:35:37,430
» So yeah. Okay.

2365
01:35:37,440 --> 01:35:40,159
» Still not. Okay. So I was in that row.

2366
01:35:40,159 --> 01:35:51,830
Okay. Got it.

2367
01:35:51,840 --> 01:35:56,080
this time. So probably the link might

2368
01:35:56,080 --> 01:36:00,950
ignore it because yeah

2369
01:36:00,960 --> 01:36:02,719
» I'm on this one but I wasn't being able

2370
01:36:02,719 --> 01:36:10,229
to cross

2371
01:36:10,239 --> 01:36:13,669
my

2372
01:36:13,679 --> 01:36:17,830
Good for you.

2373
01:36:17,840 --> 01:36:39,510
I mean I teach her like

2374
01:36:39,520 --> 01:36:43,199
I do the side planks, you know, multiple

2375
01:36:43,199 --> 01:36:45,360
planks every

2376
01:36:45,360 --> 01:36:49,199
been doing them for 30 years.

2377
01:36:49,199 --> 01:36:50,960
>> My life was a bit different when I

2378
01:36:50,960 --> 01:37:01,830
skipped one day.

2379
01:37:01,840 --> 01:37:06,950
Start

2380
01:37:06,960 --> 01:37:08,880
my morning with a large glass of

2381
01:37:08,880 --> 01:37:23,030
chocolate about

2382
01:37:23,040 --> 01:37:25,199
a lot of

2383
01:37:25,199 --> 01:37:42,870
I'm glad this is called

2384
01:37:42,880 --> 01:37:51,270
my submission. That's like

2385
01:37:51,280 --> 01:37:53,040
» Uhhuh.

2386
01:37:53,040 --> 01:37:59,750
You've been doing this while

2387
01:37:59,760 --> 01:38:05,590
motivated you

2388
01:38:05,600 --> 01:38:08,000
started or something

2389
01:38:08,000 --> 01:38:11,430
that

2390
01:38:11,440 --> 01:38:15,830
» pull up all

2391
01:38:15,840 --> 01:38:19,830
it'll say complete.

2392
01:38:19,840 --> 01:38:21,199
» Yep. Click on that.

2393
01:38:21,199 --> 01:38:23,280
>> Yeah.

2394
01:38:23,280 --> 01:38:24,880
And then it's going to give you all of

2395
01:38:24,880 --> 01:38:31,910
the

2396
01:38:31,920 --> 01:38:33,440
» correct. Yes. Correct. Yep. You don't

2397
01:38:33,440 --> 01:38:43,669
have a following

2398
01:38:43,679 --> 01:38:46,000
for years and years.

2399
01:38:46,000 --> 01:39:06,870
That's how that's why

2400
01:39:06,880 --> 01:39:17,109
» you'll start to notice

2401
01:39:17,119 --> 01:39:19,520
nervous

2402
01:39:19,520 --> 01:39:34,870
will probably really help

2403
01:39:34,880 --> 01:39:48,629
different balance

2404
01:39:48,639 --> 01:40:01,189
Let me go back to

2405
01:40:01,199 --> 01:40:15,270
» Oh yeah.

2406
01:40:15,280 --> 01:40:31,270
You're raising money.

2407
01:40:31,280 --> 01:40:48,790
Yeah.

2408
01:40:48,800 --> 01:40:55,189
» Not bad either.

2409
01:40:55,199 --> 01:41:04,149
Really?

2410
01:41:04,159 --> 01:41:17,830
They're so good.

2411
01:41:17,840 --> 01:41:31,590
I'm taking my break.

2412
01:41:31,600 --> 01:41:48,709
It's so good. The whole thing

2413
01:41:48,719 --> 01:41:55,030
together.

2414
01:41:55,040 --> 01:42:08,870
Yeah, that's big one.

2415
01:42:08,880 --> 01:42:21,270
Yeah.

2416
01:42:21,280 --> 01:43:15,669
I knew I was saw

2417
01:43:15,679 --> 01:43:23,669
I like your Anybody

2418
01:43:23,679 --> 01:43:44,790
want

2419
01:43:44,800 --> 01:43:49,270
to be one of

2420
01:43:49,280 --> 01:44:08,149
Yeah.

2421
01:44:08,159 --> 01:44:16,629
» Hello. Hello.

2422
01:44:16,639 --> 01:44:30,470
I don't know why

2423
01:44:30,480 --> 01:44:33,360
» I know we've met

2424
01:44:33,360 --> 01:44:37,669
Sarah.

2425
01:44:37,679 --> 01:44:49,510
» Thank you.

2426
01:44:49,520 --> 01:44:59,750
I've been

2427
01:44:59,760 --> 01:45:29,030
together.

2428
01:45:29,040 --> 01:45:40,790
Hi, good to see you.

2429
01:45:40,800 --> 01:46:03,510
Yes.

2430
01:46:03,520 --> 01:46:13,669
» I know. It just matters.

2431
01:46:13,679 --> 01:46:39,910
» Yeah.

2432
01:46:39,920 --> 01:47:15,910
3.6 too far.

2433
01:47:15,920 --> 01:47:28,790
organizations then attend lunch.

2434
01:47:28,800 --> 01:47:31,360
We just talk about the nicer version of

2435
01:47:31,360 --> 01:47:49,350
air. A little bell.

2436
01:47:49,360 --> 01:47:59,750
» Midwestern

2437
01:47:59,760 --> 01:48:10,229
segmented

2438
01:48:10,239 --> 01:48:13,040
I have a question about this person that

2439
01:48:13,040 --> 01:48:41,189
might be

2440
01:48:41,199 --> 01:48:42,320
Okay, we're going to go ahead and get

2441
01:48:42,320 --> 01:48:45,440
started. That's okay. Um, we're going to

2442
01:48:45,440 --> 01:48:48,480
start with um the two items that each

2443
01:48:48,480 --> 01:48:50,639
chair would call for vote for that. Want

2444
01:48:50,639 --> 01:48:51,760
to spend just a couple minutes on

2445
01:48:51,760 --> 01:48:54,080
discussion and Q&A feels comfortable and

2446
01:48:54,080 --> 01:48:57,119
confident. Um, and then after the votes,

2447
01:48:57,119 --> 01:48:58,239
uh, we're going to go ahead and take our

2448
01:48:58,239 --> 01:49:03,600
photo and then we'll break up separate tears if that's okay.

2449
01:49:03,600 --> 01:49:06,239
>> Great. Um, I think Patty had the first

2450
01:49:06,239 --> 01:49:08,480
question,

2451
01:49:08,480 --> 01:49:09,920
which is great.

2452
01:49:09,920 --> 01:49:12,960
>> Um, you are too fast for me. Okay. Uh,

2453
01:49:12,960 --> 01:49:13,920
oh wait,

2454
01:49:13,920 --> 01:49:14,880
>> you want someone else to ask the

2455
01:49:14,880 --> 01:49:15,199
question?

2456
01:49:15,199 --> 01:49:17,679
>> No, no, no. No. I just This is my first

2457
01:49:17,679 --> 01:49:22,000
question out of this one. Um

2458
01:49:22,000 --> 01:49:26,960
so uh for tier two um this idea that we

2459
01:49:26,960 --> 01:49:30,400
reserve about 5% for organizations that

2460
01:49:30,400 --> 01:49:32,400
may not qualify for tier one and that

2461
01:49:32,400 --> 01:49:34,159
drop back down.

2462
01:49:34,159 --> 01:49:38,000
>> So when we are first given the amount of

2463
01:49:38,000 --> 01:49:41,280
money that we have to allocate

2464
01:49:41,280 --> 01:49:44,400
lump sum 3.6 million whatever that is.

2465
01:49:44,400 --> 01:49:47,600
So is that not including the 5% or have

2466
01:49:47,600 --> 01:49:49,679
we already reserved that%

2467
01:49:49,679 --> 01:49:53,199
>> it's within the 3.6. So okay the 5% for

2468
01:49:53,199 --> 01:49:54,400
>> 181,200

2469
01:49:54,400 --> 01:49:57,040
>> yes it's within the 5% that's that would

2470
01:49:57,040 --> 01:49:58,960
be the 5%

2471
01:49:58,960 --> 01:50:02,320
um out of Salt Lake County that 5% of

2472
01:50:02,320 --> 01:50:04,880
the tier ones that come to tier two. So

2473
01:50:04,880 --> 01:50:08,080
yes subtracting from a 3.6

2474
01:50:08,080 --> 01:50:11,360
>> okay so when we are in our subcommittees

2475
01:50:11,360 --> 01:50:12,880
>> we would already have that data

2476
01:50:12,880 --> 01:50:14,960
separated out. So it's that those

2477
01:50:14,960 --> 01:50:17,520
calculations will be done. You'll know

2478
01:50:17,520 --> 01:50:20,320
um where those buckets are. So that will

2479
01:50:20,320 --> 01:50:21,520
be done for you. You don't have to

2480
01:50:21,520 --> 01:50:23,600
remember these amounts in your head.

2481
01:50:23,600 --> 01:50:25,119
>> Yes. Perfect. That that I guess that's

2482
01:50:25,119 --> 01:50:26,719
just the

2483
01:50:26,719 --> 01:50:28,800
>> So

2484
01:50:28,800 --> 01:50:33,040
it says up to or up to or around 5%.

2485
01:50:33,040 --> 01:50:36,239
>> Is this going to be done every year?

2486
01:50:36,239 --> 01:50:36,639
>> Unless

2487
01:50:36,639 --> 01:50:38,080
>> we'll have a vote every year on

2488
01:50:38,080 --> 01:50:39,679
>> No. No. So this is how we'd like to do

2489
01:50:39,679 --> 01:50:40,480
it.

2490
01:50:40,480 --> 01:50:43,280
the board is you this year and then you

2491
01:50:43,280 --> 01:50:46,320
keep that practice until

2492
01:50:46,320 --> 01:50:48,960
you have a us working group and put it

2493
01:50:48,960 --> 01:50:50,639
together. So if you say in the future we

2494
01:50:50,639 --> 01:50:52,880
really want to do 3%. Because it's never

2495
01:50:52,880 --> 01:50:55,119
happened before we want to fund more out

2496
01:50:55,119 --> 01:50:58,080
of Salt Lake County like 10% okay

2497
01:50:58,080 --> 01:50:59,520
organizations based outside of Salt Lake

2498
01:50:59,520 --> 01:51:01,600
County that provide services inside. We

2499
01:51:01,600 --> 01:51:03,280
want to build 10%. We change that and

2500
01:51:03,280 --> 01:51:05,360
build on it again. But while this one is

2501
01:51:05,360 --> 01:51:07,520
still lasting on Matt felt like it

2502
01:51:07,520 --> 01:51:09,840
wasn't necessary it's a practice but

2503
01:51:09,840 --> 01:51:11,360
it's not official like policy for

2504
01:51:11,360 --> 01:51:14,080
changes. So you could this one change it

2505
01:51:14,080 --> 01:51:15,360
two years from now change it.

2506
01:51:15,360 --> 01:51:17,280
>> So my concern is that the draft language

2507
01:51:17,280 --> 01:51:20,639
the motion specifically calls out 2026

2508
01:51:20,639 --> 01:51:22,480
grant cycle year

2509
01:51:22,480 --> 01:51:23,840
>> to start it.

2510
01:51:23,840 --> 01:51:25,440
>> Well yeah the draft motion language

2511
01:51:25,440 --> 01:51:28,320
suggests that we we allocate up to 5%

2512
01:51:28,320 --> 01:51:30,719
>> of the 2026 grant cycle year. What

2513
01:51:30,719 --> 01:51:31,920
happens in 2027?

2514
01:51:31,920 --> 01:51:33,520
>> So we should just change that. That's

2515
01:51:33,520 --> 01:51:34,400
what you're saying. That's what we're

2516
01:51:34,400 --> 01:51:35,360
all

2517
01:51:35,360 --> 01:51:36,800
>> if there's edits to the mountain

2518
01:51:36,800 --> 01:51:43,030
language or the proposal.

2519
01:51:43,040 --> 01:51:44,880
» Question

2520
01:51:44,880 --> 01:51:48,000
for the segment outside Salt Lake

2521
01:51:48,000 --> 01:51:51,360
County. Is that like a separate 5%

2522
01:51:51,360 --> 01:51:54,320
bucket as well? We have like our or is

2523
01:51:54,320 --> 01:51:56,719
that just

2524
01:51:56,719 --> 01:51:59,119
we up to 5% of what?

2525
01:51:59,119 --> 01:52:01,199
>> So I'll try to answer the same same

2526
01:52:01,199 --> 01:52:02,080
window.

2527
01:52:02,080 --> 01:52:05,199
>> 3.6 six when subtract

2528
01:52:05,199 --> 01:52:07,040
5% off

2529
01:52:07,040 --> 01:52:10,400
>> you get 3.4 3.2 you have to do the math

2530
01:52:10,400 --> 01:52:10,880
for that

2531
01:52:10,880 --> 01:52:11,440
>> right

2532
01:52:11,440 --> 01:52:13,840
>> but if you only find four five 4% for

2533
01:52:13,840 --> 01:52:15,520
some reason you have that 3% to put back

2534
01:52:15,520 --> 01:52:16,239
in

2535
01:52:16,239 --> 01:52:18,000
>> okay

2536
01:52:18,000 --> 01:52:19,760
>> but that's so that's a separate

2537
01:52:19,760 --> 01:52:22,159
essentially

2538
01:52:22,159 --> 01:52:24,639
5% of 3.6 6 million

2539
01:52:24,639 --> 01:52:27,920
>> could be for the year one drop

2540
01:52:27,920 --> 01:52:30,000
essentially a different another 5%

2541
01:52:30,000 --> 01:52:32,239
>> sorry yes it is a different type that's

2542
01:52:32,239 --> 01:52:34,239
a good point that's what I was trying to

2543
01:52:34,239 --> 01:52:36,960
yes I have a followup question about

2544
01:52:36,960 --> 01:52:40,800
this as well so what is thinking of why

2545
01:52:40,800 --> 01:52:44,639
we need to reserve 5% for outside

2546
01:52:44,639 --> 01:52:48,560
of Salt Lake County because

2547
01:52:48,560 --> 01:52:50,560
the way that I'm seeing it right now is

2548
01:52:50,560 --> 01:52:53,440
that okay we have you

2549
01:52:53,440 --> 01:52:55,599
200 organizations that are all only in

2550
01:52:55,599 --> 01:52:57,280
Salt Lake County. We have 13

2551
01:52:57,280 --> 01:53:00,000
organizations that do that either either

2552
01:53:00,000 --> 01:53:01,760
headquartered outside and that bring

2553
01:53:01,760 --> 01:53:04,159
their programming here or vice versa,

2554
01:53:04,159 --> 01:53:06,719
right? And so why would we not just take

2555
01:53:06,719 --> 01:53:08,639
that on a case- by case basis like this,

2556
01:53:08,639 --> 01:53:12,000
you know, organization A is requesting

2557
01:53:12,000 --> 01:53:16,639
um $50,000 and 80% of their programming

2558
01:53:16,639 --> 01:53:19,280
is here, but they want to, you know, go

2559
01:53:19,280 --> 01:53:21,040
to Park City or something. I'll I'll

2560
01:53:21,040 --> 01:53:24,000
take a stab at it first. Um uh it's

2561
01:53:24,000 --> 01:53:25,199
grown a little bit over the last few

2562
01:53:25,199 --> 01:53:26,320
years. I think the board had a little

2563
01:53:26,320 --> 01:53:28,000
concern of like how big is that going to

2564
01:53:28,000 --> 01:53:30,000
get how much money you're need to keep

2565
01:53:30,000 --> 01:53:31,599
the money for mostly what organizations

2566
01:53:31,599 --> 01:53:34,400
are located here they do facilities are

2567
01:53:34,400 --> 01:53:37,440
here organizations here but they didn't

2568
01:53:37,440 --> 01:53:38,880
I don't think board wants to cut that

2569
01:53:38,880 --> 01:53:40,400
off. So in the past it has been a case

2570
01:53:40,400 --> 01:53:42,639
by case basis right and it's grown from

2571
01:53:42,639 --> 01:53:46,239
like six to seven 73.35

2572
01:53:46,239 --> 01:53:48,159
I think it's a way to provide some rails

2573
01:53:48,159 --> 01:53:50,639
of not giving too much money to people

2574
01:53:50,639 --> 01:53:54,400
who aren't based in Salt Lake County. So

2575
01:53:54,400 --> 01:53:57,520
you see this as a limit

2576
01:53:57,520 --> 01:54:00,080
>> prevent us from overspending outside

2577
01:54:00,080 --> 01:54:03,280
>> sort of it gives a guideline I think

2578
01:54:03,280 --> 01:54:04,560
that's what the board you heard the

2579
01:54:04,560 --> 01:54:06,639
board's concerns were that some of the

2580
01:54:06,639 --> 01:54:07,840
money was coming out

2581
01:54:07,840 --> 01:54:10,719
>> and I may say it's not a requirement

2582
01:54:10,719 --> 01:54:13,040
>> that it be 5%.

2583
01:54:13,040 --> 01:54:16,239
I guess my I think I'm getting confused

2584
01:54:16,239 --> 01:54:19,440
because to me if if your organization A

2585
01:54:19,440 --> 01:54:21,679
is asking for 50,000 and they have 80%

2586
01:54:21,679 --> 01:54:24,480
in solid county we just say okay they

2587
01:54:24,480 --> 01:54:26,960
get 40,000 or whatever like the portion

2588
01:54:26,960 --> 01:54:30,960
that's in on like because of that's what they're asking for and

2589
01:54:30,960 --> 01:54:32,320
that's kind of what Ryan was talking

2590
01:54:32,320 --> 01:54:32,960
about.

2591
01:54:32,960 --> 01:54:34,800
>> We do we do a proration.

2592
01:54:34,800 --> 01:54:37,920
>> Yeah per what they're asking for I

2593
01:54:37,920 --> 01:54:39,679
guess. So I don't understand.

2594
01:54:39,679 --> 01:54:41,679
>> There was there was an organization two

2595
01:54:41,679 --> 01:54:43,679
years ago though that their main

2596
01:54:43,679 --> 01:54:46,800
activity it alternated between Salt Lake

2597
01:54:46,800 --> 01:54:48,639
County and

2598
01:54:48,639 --> 01:54:50,719
Davis County and the year that it

2599
01:54:50,719 --> 01:54:52,960
alternated to Davis County we didn't

2600
01:54:52,960 --> 01:54:55,040
fun.

2601
01:54:55,040 --> 01:54:57,920
>> So So you're saying 5%.

2602
01:54:57,920 --> 01:55:02,239
So if if organization A, you know, has

2603
01:55:02,239 --> 01:55:04,480
20% that's not in the county, they

2604
01:55:04,480 --> 01:55:06,400
automatically get moved to this other 5%

2605
01:55:06,400 --> 01:55:08,159
pool like holistically.

2606
01:55:08,159 --> 01:55:09,440
>> That's where they're operating, where

2607
01:55:09,440 --> 01:55:11,760
their organization is, where they hit

2608
01:55:11,760 --> 01:55:13,280
the worker gap,

2609
01:55:13,280 --> 01:55:15,599
>> right? But I mean this 5% I guess I

2610
01:55:15,599 --> 01:55:18,480
don't understand why we're taking 5% of

2611
01:55:18,480 --> 01:55:21,280
the whole budget. So last year it was

2612
01:55:21,280 --> 01:55:24,880
seven it was 7.35% budget

2613
01:55:24,880 --> 01:55:27,440
of the whole last year of what we gave

2614
01:55:27,440 --> 01:55:29,679
away

2615
01:55:29,679 --> 01:55:31,360
3.4 million you had last year we gave

2616
01:55:31,360 --> 01:55:35,199
out to anyone 7.5% of that was given to

2617
01:55:35,199 --> 01:55:36,880
organizations that are not based in our

2618
01:55:36,880 --> 01:55:39,280
county. So I think it's just a way to be

2619
01:55:39,280 --> 01:55:40,800
careful of how much money we're giving

2620
01:55:40,800 --> 01:55:42,400
to organizations that are not based in

2621
01:55:42,400 --> 01:55:43,520
our community. Again we don't want to

2622
01:55:43,520 --> 01:55:44,960
limit it too much. We want people to

2623
01:55:44,960 --> 01:55:46,400
come in and do great things for our

2624
01:55:46,400 --> 01:55:48,239
community, but that amount's starting to

2625
01:55:48,239 --> 01:55:49,840
grow and organizations outside the

2626
01:55:49,840 --> 01:55:51,440
county are starting to contact us quite

2627
01:55:51,440 --> 01:55:54,000
a bit about applying. We're seeing more

2628
01:55:54,000 --> 01:55:55,679
interest and programs are growing and

2629
01:55:55,679 --> 01:55:57,119
becoming more popular and we just want

2630
01:55:57,119 --> 01:55:59,280
to make sure that your budget doesn't um

2631
01:55:59,280 --> 01:56:01,840
keep going into double digits um where

2632
01:56:01,840 --> 01:56:03,679
it's growing in that area that we're not

2633
01:56:03,679 --> 01:56:05,520
able to fund organizations that are

2634
01:56:05,520 --> 01:56:07,360
based here in our community.

2635
01:56:07,360 --> 01:56:09,840
>> Target 5%

2636
01:56:09,840 --> 01:56:12,719
3.4 million. That's the That's the

2637
01:56:12,719 --> 01:56:13,280
proposal,

2638
01:56:13,280 --> 01:56:15,040
>> right? Yeah. I think part of the

2639
01:56:15,040 --> 01:56:17,360
discussion we had internally about this

2640
01:56:17,360 --> 01:56:21,760
was um the the um the policy does say

2641
01:56:21,760 --> 01:56:24,400
that generally like while we can fund

2642
01:56:24,400 --> 01:56:26,080
organizations that are based outside of

2643
01:56:26,080 --> 01:56:28,239
Salt Lake County but doing programming

2644
01:56:28,239 --> 01:56:32,800
in Salt Lake County that staff is

2645
01:56:32,800 --> 01:56:34,560
that generally the funding should be

2646
01:56:34,560 --> 01:56:36,480
prioritized for organizations that are

2647
01:56:36,480 --> 01:56:39,840
based in Salt Lake County because we

2648
01:56:39,840 --> 01:56:41,840
haven't had kind of general guidelines

2649
01:56:41,840 --> 01:56:44,719
about what that looks like in the

2650
01:56:44,719 --> 01:56:46,080
questions as we're getting more

2651
01:56:46,080 --> 01:56:47,760
interest. We thought this would be a

2652
01:56:47,760 --> 01:56:49,679
helpful guideline to set. It's not a

2653
01:56:49,679 --> 01:56:53,440
strict limit by any means. If there are

2654
01:56:53,440 --> 01:56:55,199
overwhelming reasons or amazing

2655
01:56:55,199 --> 01:56:56,880
application, we don't think we really

2656
01:56:56,880 --> 01:56:59,440
want to do another percentage or right

2657
01:56:59,440 --> 01:57:01,760
up to 7%, you know, you can do that. But

2658
01:57:01,760 --> 01:57:04,159
we did want to create start to create a

2659
01:57:04,159 --> 01:57:06,639
guideline around what that would look

2660
01:57:06,639 --> 01:57:08,480
like because we do tend to get a lot of

2661
01:57:08,480 --> 01:57:11,520
questions from the board, from councils

2662
01:57:11,520 --> 01:57:13,679
and others about How are we thinking

2663
01:57:13,679 --> 01:57:16,159
about prioritizing

2664
01:57:16,159 --> 01:57:19,760
for those organizations that are facing?

2665
01:57:19,760 --> 01:57:21,599
So really that's kind of the process

2666
01:57:21,599 --> 01:57:24,080
behind it. We'll of course also see how

2667
01:57:24,080 --> 01:57:26,560
it plays out this year and the

2668
01:57:26,560 --> 01:57:31,030
discussions

2669
01:57:31,040 --> 01:57:32,880
you can again we're just trying this for

2670
01:57:32,880 --> 01:57:34,800
this year. If it's something that you

2671
01:57:34,800 --> 01:57:35,760
like we're just going to keep going

2672
01:57:35,760 --> 01:57:37,199
until you're ready to change together.

2673
01:57:37,199 --> 01:57:38,480
If you feel like you find there are too

2674
01:57:38,480 --> 01:57:40,960
many big kinks or like Matt said, some

2675
01:57:40,960 --> 01:57:44,000
unique organization comes, you know,

2676
01:57:44,000 --> 01:57:46,560
goes up in stature or they have some

2677
01:57:46,560 --> 01:57:47,599
reason why they should increase in

2678
01:57:47,599 --> 01:57:49,040
funding and it goes up that by

2679
01:57:49,040 --> 01:57:50,719
percentage, it's fine. The motion

2680
01:57:50,719 --> 01:57:52,800
language can be 5%

2681
01:57:52,800 --> 01:57:54,239
and that gives you room for at least one

2682
01:57:54,239 --> 01:57:55,520
to two.

2683
01:57:55,520 --> 01:57:57,520
>> So okay, so that's making more sense to

2684
01:57:57,520 --> 01:58:00,159
me now. But then with with my

2685
01:58:00,159 --> 01:58:02,000
understanding now it seems like you'll

2686
01:58:02,000 --> 01:58:04,719
be flagging these organizations saying

2687
01:58:04,719 --> 01:58:05,199
okay

2688
01:58:05,199 --> 01:58:05,760
>> yes

2689
01:58:05,760 --> 01:58:07,760
>> you know this these guys are going to go

2690
01:58:07,760 --> 01:58:09,760
into this 5% just so you know we can't

2691
01:58:09,760 --> 01:58:13,520
really fun this without so that will be

2692
01:58:13,520 --> 01:58:15,679
guided more by you. Yes.

2693
01:58:15,679 --> 01:58:17,679
>> Be managing that bucket separately like

2694
01:58:17,679 --> 01:58:20,560
the the bucket 5% for um

2695
01:58:20,560 --> 01:58:21,040
>> tier one.

2696
01:58:21,040 --> 01:58:23,360
um managing those buckets and

2697
01:58:23,360 --> 01:58:24,400
letting you all know

2698
01:58:24,400 --> 01:58:27,520
>> 5% for each district

2699
01:58:27,520 --> 01:58:28,159
managing those.

2700
01:58:28,159 --> 01:58:29,920
>> Oh yeah, sorry. That's Yeah, that's a

2701
01:58:29,920 --> 01:58:31,280
good point. So Paul brings up a good

2702
01:58:31,280 --> 01:58:34,239
point is um the the

2703
01:58:34,239 --> 01:58:35,520
I want to say legislature, but that's

2704
01:58:35,520 --> 01:58:37,360
for the county the council which is our

2705
01:58:37,360 --> 01:58:39,920
legislature um a few years ago wanted to

2706
01:58:39,920 --> 01:58:42,400
make sure that each of the six six

2707
01:58:42,400 --> 01:58:45,040
council districts um received a minimum

2708
01:58:45,040 --> 01:58:47,280
of 5% of the tier 2 budget. That's how

2709
01:58:47,280 --> 01:58:49,520
we came up with that guideline at 5% was

2710
01:58:49,520 --> 01:58:51,199
like, well, the council set this it's

2711
01:58:51,199 --> 01:58:52,480
really a priority and important for

2712
01:58:52,480 --> 01:58:54,719
them. They feel okay about this. Let's

2713
01:58:54,719 --> 01:58:57,040
start there as a proposal and not be

2714
01:58:57,040 --> 01:58:58,639
crazy. That's a good point to bring up

2715
01:58:58,639 --> 01:59:00,159
is that's how we thought about this.

2716
01:59:00,159 --> 01:59:01,840
Okay, this is a bucket. The council has

2717
01:59:01,840 --> 01:59:04,159
said they've exercised the background

2718
01:59:04,159 --> 01:59:05,440
information we gave you that it says in

2719
01:59:05,440 --> 01:59:07,760
1031 that the tier 2 can allocate money

2720
01:59:07,760 --> 01:59:11,520
for specific things. It's local,

2721
01:59:11,520 --> 01:59:13,920
but that's we started 5%.

2722
01:59:13,920 --> 01:59:15,840
>> Is it still 5%.

2723
01:59:15,840 --> 01:59:17,280
>> It is. That's And it's still a

2724
01:59:17,280 --> 01:59:19,360
challenge. We'll have to turn it every

2725
01:59:19,360 --> 01:59:20,719
year as you know.

2726
01:59:20,719 --> 01:59:23,040
>> It's a challenge

2727
01:59:23,040 --> 01:59:25,599
>> for this the language in this one. What

2728
01:59:25,599 --> 01:59:27,119
I'm hearing you say it's helpful to

2729
01:59:27,119 --> 01:59:29,119
understand too. Right now it's written

2730
01:59:29,119 --> 01:59:32,080
as up to or around 5%. Are we limiting

2731
01:59:32,080 --> 01:59:33,840
ourselves and should we change motion

2732
01:59:33,840 --> 01:59:36,320
language to just say around instead of

2733
01:59:36,320 --> 01:59:38,719
the up to? like are we gonna catch our

2734
01:59:38,719 --> 01:59:40,400
like if for some reason we want to put

2735
01:59:40,400 --> 01:59:44,239
6% funds based on the applications to go

2736
01:59:44,239 --> 01:59:45,119
outside.

2737
01:59:45,119 --> 01:59:47,920
>> My concern with that would be that if we

2738
01:59:47,920 --> 01:59:50,080
only wanted if the applications were not

2739
01:59:50,080 --> 01:59:52,080
of a good enough quality and you only

2740
01:59:52,080 --> 01:59:53,760
wanted to fund 1% of it.

2741
01:59:53,760 --> 01:59:55,840
>> You'd be forced to then go up to three

2742
01:59:55,840 --> 01:59:59,119
at least to be kind of around 5%. So up

2743
01:59:59,119 --> 02:00:01,199
to let you be lower all the way to zero

2744
02:00:01,199 --> 02:00:01,760
if you want.

2745
02:00:01,760 --> 02:00:03,280
>> Yeah. Yeah. Yeah. But around what you

2746
02:00:03,280 --> 02:00:04,800
kind of above it, I guess that's where

2747
02:00:04,800 --> 02:00:08,560
I'm thinking of is up to or near.

2748
02:00:08,560 --> 02:00:10,000
>> And I would say the draft motion

2749
02:00:10,000 --> 02:00:11,760
language on that proposal, it should say

2750
02:00:11,760 --> 02:00:14,639
to allocate up to or around.

2751
02:00:14,639 --> 02:00:16,880
>> It should say it should say or around

2752
02:00:16,880 --> 02:00:17,199
this.

2753
02:00:17,199 --> 02:00:18,960
>> Whoever makes that motion that would be

2754
02:00:18,960 --> 02:00:22,790
great that

2755
02:00:22,800 --> 02:00:25,679
» correct

2756
02:00:25,679 --> 02:00:29,920
>> other questions about tier two tier one.

2757
02:00:29,920 --> 02:00:31,520
Can I just Sorry, I don't want to get

2758
02:00:31,520 --> 02:00:33,760
hung up on this, but if you say up to or

2759
02:00:33,760 --> 02:00:35,599
around 5%, you're saying we could go

2760
02:00:35,599 --> 02:00:37,840
higher than 5%.

2761
02:00:37,840 --> 02:00:40,719
Why would we why would we be so fuzzy

2762
02:00:40,719 --> 02:00:41,760
about it?

2763
02:00:41,760 --> 02:00:43,040
>> Well, I think it's like what Matt said a

2764
02:00:43,040 --> 02:00:44,639
minute ago, like if if you had an

2765
02:00:44,639 --> 02:00:46,480
extraordinary organization come in and

2766
02:00:46,480 --> 02:00:48,159
you were kind of you were limited to

2767
02:00:48,159 --> 02:00:51,520
that 5% around let you fudge a little

2768
02:00:51,520 --> 02:00:54,000
bit more so you can if we had a bunch of

2769
02:00:54,000 --> 02:00:55,280
organizations come in and they're all

2770
02:00:55,280 --> 02:00:57,599
spectacular. if you look if you cap it

2771
02:00:57,599 --> 02:01:00,320
exactly at 5%. And this gives you a

2772
02:01:00,320 --> 02:01:02,880
little bit of room to wiggle a little

2773
02:01:02,880 --> 02:01:03,840
higher if you need to.

2774
02:01:03,840 --> 02:01:06,560
>> So seven considered around 5% because

2775
02:01:06,560 --> 02:01:08,320
you're kind of getting back up to where

2776
02:01:08,320 --> 02:01:09,920
you didn't want to be. You know what I

2777
02:01:09,920 --> 02:01:10,159
mean?

2778
02:01:10,159 --> 02:01:11,520
>> Yeah. It sort of sounds like I mean I'm

2779
02:01:11,520 --> 02:01:12,800
not tier two but it sounds like you're

2780
02:01:12,800 --> 02:01:14,639
creating a policy per se that's not

2781
02:01:14,639 --> 02:01:15,360
enforceable.

2782
02:01:15,360 --> 02:01:16,320
>> That's what I I mean

2783
02:01:16,320 --> 02:01:18,000
>> and so you guys would have to decide if

2784
02:01:18,000 --> 02:01:20,400
you wanted something. So I don't we want

2785
02:01:20,400 --> 02:01:22,880
this to be a policy. It's just a

2786
02:01:22,880 --> 02:01:25,520
practice guideline for the board members

2787
02:01:25,520 --> 02:01:27,840
when they do their reviews.

2788
02:01:27,840 --> 02:01:31,280
>> Um just like the uh the tier one um

2789
02:01:31,280 --> 02:01:32,880
related to party transaction, that's the

2790
02:01:32,880 --> 02:01:34,320
board's wishes for us to have a

2791
02:01:34,320 --> 02:01:36,400
different practice internally. And so we

2792
02:01:36,400 --> 02:01:37,840
will do that until he wants to change

2793
02:01:37,840 --> 02:01:39,760
it. Same thing here. This is so when

2794
02:01:39,760 --> 02:01:41,840
Cody's managing the budget of 3.4

2795
02:01:41,840 --> 02:01:43,119
million, he has to split it between the

2796
02:01:43,119 --> 02:01:45,199
18 disciplines. Then he has to split it

2797
02:01:45,199 --> 02:01:47,360
out of county in county. Then he has to

2798
02:01:47,360 --> 02:01:49,119
split it local arts agencies. and he has

2799
02:01:49,119 --> 02:01:51,280
to split it um in tier one and then he

2800
02:01:51,280 --> 02:01:53,119
has to split it I can't remember the

2801
02:01:53,119 --> 02:01:54,880
last one but it just helps so that you

2802
02:01:54,880 --> 02:01:56,080
all know where your numbers are and you

2803
02:01:56,080 --> 02:01:57,360
know how you can be flexible and where

2804
02:01:57,360 --> 02:01:58,880
your balances are and you can make good

2805
02:01:58,880 --> 02:02:00,320
decisions and then at the end of the

2806
02:02:00,320 --> 02:02:03,280
year he really gives you a nice master

2807
02:02:03,280 --> 02:02:04,800
spreadsheet that shows you things and

2808
02:02:04,800 --> 02:02:06,400
then y'all can start talking about how

2809
02:02:06,400 --> 02:02:08,239
do we feel about some of the things so

2810
02:02:08,239 --> 02:02:10,400
again it's not a policy this is just a

2811
02:02:10,400 --> 02:02:12,159
way for us to feel like we're being

2812
02:02:12,159 --> 02:02:14,880
transparent the board and and the public

2813
02:02:14,880 --> 02:02:17,280
about decisions the board is making kind

2814
02:02:17,280 --> 02:02:20,000
of rails that we're trying

2815
02:02:20,000 --> 02:02:22,159
give us a target to work with.

2816
02:02:22,159 --> 02:02:24,080
>> Yeah.

2817
02:02:24,080 --> 02:02:26,320
I was gonna say I wonder if um

2818
02:02:26,320 --> 02:02:28,320
maybe some language you could consider

2819
02:02:28,320 --> 02:02:33,119
is um up to 5% of the funding for

2820
02:02:33,119 --> 02:02:35,920
organizations based out of solid county

2821
02:02:35,920 --> 02:02:39,280
absent extraordinary justification for

2822
02:02:39,280 --> 02:02:41,119
allocation

2823
02:02:41,119 --> 02:02:42,880
and then of course what does

2824
02:02:42,880 --> 02:02:44,320
extraordinary mean that would need to be

2825
02:02:44,320 --> 02:02:46,080
in the discussion

2826
02:02:46,080 --> 02:02:49,040
>> but I think that at least gets you So

2827
02:02:49,040 --> 02:02:51,440
>> a basis for

2828
02:02:51,440 --> 02:02:53,760
having a conversation.

2829
02:02:53,760 --> 02:02:56,080
>> Okay. Then I have to play advocate. I

2830
02:02:56,080 --> 02:02:57,119
guess

2831
02:02:57,119 --> 02:02:59,280
>> how about we just say if we just say 5%.

2832
02:02:59,280 --> 02:03:01,119
Sorry. Now I'm coming back around. What

2833
02:03:01,119 --> 02:03:03,119
if we just say 5% because Z is for Salt

2834
02:03:03,119 --> 02:03:05,199
Lake County.

2835
02:03:05,199 --> 02:03:07,280
>> And it's a practice. If the board

2836
02:03:07,280 --> 02:03:08,880
decides at the all day meeting they want

2837
02:03:08,880 --> 02:03:10,480
to go higher, they can. Right.

2838
02:03:10,480 --> 02:03:12,639
>> You can just change your practice. This

2839
02:03:12,639 --> 02:03:15,679
is to guide the staff. Yes. For us the

2840
02:03:15,679 --> 02:03:18,320
5% rule last year. Sorry,

2841
02:03:18,320 --> 02:03:20,960
>> we did use the 5% rule by district last

2842
02:03:20,960 --> 02:03:21,679
year.

2843
02:03:21,679 --> 02:03:23,360
>> Yeah, we do every year. Yeah. Yeah,

2844
02:03:23,360 --> 02:03:24,480
>> that one is policy.

2845
02:03:24,480 --> 02:03:26,080
That that one is

2846
02:03:26,080 --> 02:03:28,239
policy that that the council did. But if

2847
02:03:28,239 --> 02:03:29,440
this isn't comfortable, I mean, we can

2848
02:03:29,440 --> 02:03:30,800
have another conversation, but we did

2849
02:03:30,800 --> 02:03:31,760
work through this through the working

2850
02:03:31,760 --> 02:03:33,280
groups. We spent a lot of time on this.

2851
02:03:33,280 --> 02:03:34,880
We listened to the board and we're

2852
02:03:34,880 --> 02:03:36,400
hoping this will help with our internal

2853
02:03:36,400 --> 02:03:37,679
practices so that we can make better

2854
02:03:37,679 --> 02:03:41,199
decisions with provided guide. Um,

2855
02:03:41,199 --> 02:03:43,679
but they don't enforce that it's not. So

2856
02:03:43,679 --> 02:03:45,440
when I see it as a guideline or a target

2857
02:03:45,440 --> 02:03:47,760
that helps me be more comfortable about

2858
02:03:47,760 --> 02:03:48,480
>> it's a practice.

2859
02:03:48,480 --> 02:03:51,510
>> Yeah.

2860
02:03:51,520 --> 02:03:53,599
» No, no. Again, you can change your book.

2861
02:03:53,599 --> 02:03:55,520
But hey, you know what? Extraordinary

2862
02:03:55,520 --> 02:04:01,189
circumstances and want to give 15.

2863
02:04:01,199 --> 02:04:04,400
» I object to that.

2864
02:04:04,400 --> 02:04:06,239
>> Um how about the other ones? Because of

2865
02:04:06,239 --> 02:04:07,599
this 5% I'm just wondering are there

2866
02:04:07,599 --> 02:04:08,800
other ones that you want to talk?

2867
02:04:08,800 --> 02:04:11,199
>> Are they all they're all um proposals?

2868
02:04:11,199 --> 02:04:11,760
Practice

2869
02:04:11,760 --> 02:04:14,159
>> proposals. Just practices

2870
02:04:14,159 --> 02:04:15,440
targets. Not

2871
02:04:15,440 --> 02:04:17,360
>> Yep. We won't do policy anything until

2872
02:04:17,360 --> 02:04:20,239
we draft it up and like Matt sees it and

2873
02:04:20,239 --> 02:04:21,119
the summer.

2874
02:04:21,119 --> 02:04:21,440
>> Yeah.

2875
02:04:21,440 --> 02:04:24,080
The the board can't actually set

2876
02:04:24,080 --> 02:04:26,400
policy, but any specific policies would

2877
02:04:26,400 --> 02:04:28,719
have to be approved by the can of course

2878
02:04:28,719 --> 02:04:30,320
recommend things and go through that

2879
02:04:30,320 --> 02:04:31,920
process. But anything the board thinks

2880
02:04:31,920 --> 02:04:34,639
actually is really

2881
02:04:34,639 --> 02:04:36,080
>> I think that's sometimes something we

2882
02:04:36,080 --> 02:04:37,440
forget to mention is that it's an

2883
02:04:37,440 --> 02:04:39,599
advisory board, right? And any major

2884
02:04:39,599 --> 02:04:41,360
policy things really does have to

2885
02:04:41,360 --> 02:04:45,040
budgeted process internally the board

2886
02:04:45,040 --> 02:04:46,239
has recommendations like what we'll do

2887
02:04:46,239 --> 02:04:48,800
this summer take some recommendations to

2888
02:04:48,800 --> 02:04:53,760
that that's a good point recommendations

2889
02:04:53,760 --> 02:04:55,920
between

2890
02:04:55,920 --> 02:04:59,199
>> sorry can you unless there's more%

2891
02:04:59,199 --> 02:05:01,679
conversation

2892
02:05:01,679 --> 02:05:05,189
>> they're always

2893
02:05:05,199 --> 02:05:07,920
um just the tier 2 treatment of new and

2894
02:05:07,920 --> 02:05:10,800
returning organizations

2895
02:05:10,800 --> 02:05:12,480
can Can you just better explain to me

2896
02:05:12,480 --> 02:05:15,040
that I understand the organizations

2897
02:05:15,040 --> 02:05:16,880
returning after one to two years away

2898
02:05:16,880 --> 02:05:19,280
but the new organizations and returning

2899
02:05:19,280 --> 02:05:21,199
three or more years away. Can you just

2900
02:05:21,199 --> 02:05:25,040
explain to me what is like 5500 25% 50%

2901
02:05:25,040 --> 02:05:27,440
75%

2902
02:05:27,440 --> 02:05:28,719
>> I didn't have this for me. I apologize.

2903
02:05:28,719 --> 02:05:29,520
>> Okay. I just don't know if I'm

2904
02:05:29,520 --> 02:05:32,719
understanding it. So, um, in the past

2905
02:05:32,719 --> 02:05:34,960
before I got here, uh, the board had

2906
02:05:34,960 --> 02:05:36,960
determined they had a practice that they

2907
02:05:36,960 --> 02:05:40,000
adopted every year that they for new

2908
02:05:40,000 --> 02:05:42,159
applicants over you're basically after

2909
02:05:42,159 --> 02:05:44,560
someone's fund where they're Yeah.

2910
02:05:44,560 --> 02:05:46,960
>> Right. So, for new applicants, their

2911
02:05:46,960 --> 02:05:48,719
work practice was to give an average of

2912
02:05:48,719 --> 02:05:50,560
$1,500

2913
02:05:50,560 --> 02:05:51,840
for the application. If the application

2914
02:05:51,840 --> 02:05:52,960
wasn't that good, they didn't get a,000

2915
02:05:52,960 --> 02:05:54,159
or 500.

2916
02:05:54,159 --> 02:05:55,840
>> Even if they asked for 40 or 50 or

2917
02:05:55,840 --> 02:05:56,480
60,000.

2918
02:05:56,480 --> 02:05:56,960
>> Yes.

2919
02:05:56,960 --> 02:05:58,960
>> Oh, okay. So, they have to really

2920
02:05:58,960 --> 02:06:01,199
>> Yes. And so, and then if they did really

2921
02:06:01,199 --> 02:06:04,239
good, they might give them 2,00 2500.

2922
02:06:04,239 --> 02:06:06,080
And so, you could imagine the board and

2923
02:06:06,080 --> 02:06:07,840
grantees were very frustrated that the

2924
02:06:07,840 --> 02:06:09,599
growth within the Zap program, even if

2925
02:06:09,599 --> 02:06:10,800
you're nailing it, nailing their

2926
02:06:10,800 --> 02:06:12,800
mission, wasn't happening

2927
02:06:12,800 --> 02:06:15,440
>> because they also had a policy or not,

2928
02:06:15,440 --> 02:06:17,199
they also had a practice where they

2929
02:06:17,199 --> 02:06:19,760
would only give a 10% increase like

2930
02:06:19,760 --> 02:06:21,040
average per year. So, if you only start

2931
02:06:21,040 --> 02:06:24,000
at 2,000, you only get 2,200 next year,

2932
02:06:24,000 --> 02:06:25,920
right? It's really hard to get to to go

2933
02:06:25,920 --> 02:06:26,480
higher.

2934
02:06:26,480 --> 02:06:28,560
>> Sure. So, we based these numbers. We

2935
02:06:28,560 --> 02:06:30,000
thought the best thing to do is that

2936
02:06:30,000 --> 02:06:32,480
there's thresholds within the tier 2. So

2937
02:06:32,480 --> 02:06:36,000
at the levels of 22,000, 43,000, and

2938
02:06:36,000 --> 02:06:38,079
85,000, there's different financial

2939
02:06:38,079 --> 02:06:39,920
requirements. So we started at the

2940
02:06:39,920 --> 02:06:42,560
bottom one at 22,000. And we said, let's

2941
02:06:42,560 --> 02:06:44,719
start with that framework because that's

2942
02:06:44,719 --> 02:06:47,760
a mark index that we did. Um, and let's

2943
02:06:47,760 --> 02:06:49,199
start with that framework and base it

2944
02:06:49,199 --> 02:06:53,280
off that. So the year one, 25% of the

2945
02:06:53,280 --> 02:06:57,760
22,000 is 5,500. In year two, 50% of the

2946
02:06:57,760 --> 02:07:01,520
22,000 is 11,100. Does that make sense?

2947
02:07:01,520 --> 02:07:03,599
So can they can move up faster? That's a

2948
02:07:03,599 --> 02:07:04,960
max cap. Yeah.

2949
02:07:04,960 --> 02:07:07,360
>> Um so that uh the board can feel more

2950
02:07:07,360 --> 02:07:09,119
generous and they're rewarding the hard

2951
02:07:09,119 --> 02:07:10,400
but they still want to build that

2952
02:07:10,400 --> 02:07:12,719
relationship. There is a policy that um

2953
02:07:12,719 --> 02:07:14,320
people do need to have a relationship

2954
02:07:14,320 --> 02:07:17,040
with Zach for three years to get 22,000

2955
02:07:17,040 --> 02:07:20,159
or more or even apply for tier one. So

2956
02:07:20,159 --> 02:07:22,480
this helps the board be more generous in

2957
02:07:22,480 --> 02:07:26,480
a formulaic type rails kind of way

2958
02:07:26,480 --> 02:07:28,320
>> versus

2959
02:07:28,320 --> 02:07:30,560
there was a situation few years ago

2960
02:07:30,560 --> 02:07:33,599
where the opposite happened where it was

2961
02:07:33,599 --> 02:07:35,840
a grantee that has been a grantee from

2962
02:07:35,840 --> 02:07:39,280
years they left um they had their own

2963
02:07:39,280 --> 02:07:41,840
reasons and it was a number of years and

2964
02:07:41,840 --> 02:07:43,760
then they came back expecting to be just

2965
02:07:43,760 --> 02:07:46,239
at the same level right they still ask

2966
02:07:46,239 --> 02:07:49,679
asking for tens of thousands of dollars

2967
02:07:49,679 --> 02:07:51,119
and the board gave it.

2968
02:07:51,119 --> 02:07:52,320
>> Yeah. There was a whole other

2969
02:07:52,320 --> 02:07:53,760
conversation about like, well, you can't

2970
02:07:53,760 --> 02:07:54,960
just disappear. Sure.

2971
02:07:54,960 --> 02:07:56,239
>> And then suddenly be like, hey, I'm

2972
02:07:56,239 --> 02:07:58,159
back. Give me all the money.

2973
02:07:58,159 --> 02:08:01,679
>> So, it's it kind of goes, right?

2974
02:08:01,679 --> 02:08:03,360
>> I am very glad you clarified this.

2975
02:08:03,360 --> 02:08:04,639
>> Yes. But I just want to say Ryan and

2976
02:08:04,639 --> 02:08:06,560
Patty were were really helping us

2977
02:08:06,560 --> 02:08:08,719
understand this is frustrating to have

2978
02:08:08,719 --> 02:08:11,040
people come and go and be expected and

2979
02:08:11,040 --> 02:08:13,119
the board is obligated to give back and

2980
02:08:13,119 --> 02:08:14,480
then vice versa that you're not able to

2981
02:08:14,480 --> 02:08:15,920
be generous when you know somebody's

2982
02:08:15,920 --> 02:08:18,320
really doing good for the community.

2983
02:08:18,320 --> 02:08:26,390
Okay, that's

2984
02:08:26,400 --> 02:08:28,079
» okay.

2985
02:08:28,079 --> 02:08:30,000
Tier one, let's look at the related

2986
02:08:30,000 --> 02:08:31,840
party transactions. Does there need to

2987
02:08:31,840 --> 02:08:33,440
be any more discussion? Otherwise, I'll

2988
02:08:33,440 --> 02:08:37,270
entertain a motion.

2989
02:08:37,280 --> 02:08:38,960
Okay. Is it they may want to make a

2990
02:08:38,960 --> 02:08:39,760
motion?

2991
02:08:39,760 --> 02:08:40,639
>> A motion.

2992
02:08:40,639 --> 02:08:42,880
>> Thank you, Amanda.

2993
02:08:42,880 --> 02:08:43,920
>> Second.

2994
02:08:43,920 --> 02:08:46,560
>> Okay. And all in favor?

2995
02:08:46,560 --> 02:08:48,400
I have to specify what the motion is.

2996
02:08:48,400 --> 02:08:50,639
>> Oh yeah, maybe read the motion. I'm so

2997
02:08:50,639 --> 02:08:53,440
sorry. Yes, you have a draft. You can

2998
02:08:53,440 --> 02:08:55,040
read the edits in

2999
02:08:55,040 --> 02:08:55,920
>> I feel like we've already done that

3000
02:08:55,920 --> 02:08:57,360
because we've had so much conversation.

3001
02:08:57,360 --> 02:09:01,360
I'm so sorry. Go ahead to approve the uh

3002
02:09:01,360 --> 02:09:04,000
proposal. No edits.

3003
02:09:04,000 --> 02:09:06,239
>> Um you want to go ahead and read the

3004
02:09:06,239 --> 02:09:07,840
full motion language that they had on

3005
02:09:07,840 --> 02:09:09,840
the last paragraph, the second page

3006
02:09:09,840 --> 02:09:12,000
there,

3007
02:09:12,000 --> 02:09:13,760
>> just so it's really clear for the

3008
02:09:13,760 --> 02:09:17,350
record. Um

3009
02:09:17,360 --> 02:09:18,480
Yeah, go ahead.

3010
02:09:18,480 --> 02:09:21,760
>> Okay. Um, a motion to delegate the

3011
02:09:21,760 --> 02:09:23,679
review and understanding of related

3012
02:09:23,679 --> 02:09:26,159
transactions to the staff administrative

3013
02:09:26,159 --> 02:09:29,599
staff. Zap staff are expected to report

3014
02:09:29,599 --> 02:09:31,440
to the advisory board recommendations to

3015
02:09:31,440 --> 02:09:34,079
allow or disallow transactions and any

3016
02:09:34,079 --> 02:09:36,320
noteworthy information from the

3017
02:09:36,320 --> 02:09:37,599
consultation.

3018
02:09:37,599 --> 02:09:39,360
>> Thank you. I just wanted that clarity

3019
02:09:39,360 --> 02:09:41,199
with all the other conversation and do

3020
02:09:41,199 --> 02:09:43,280
we I'm sorry. I didn't read the second

3021
02:09:43,280 --> 02:09:46,960
on that. Okay. Um, All in favor?

3022
02:09:46,960 --> 02:09:50,320
>> Any opposed? Okay. Motion passes. Thank

3023
02:09:50,320 --> 02:09:51,679
you.

3024
02:09:51,679 --> 02:09:53,360
>> So for tier two, we have four. Let's

3025
02:09:53,360 --> 02:09:56,079
start with the first proposal in the um

3026
02:09:56,079 --> 02:09:58,719
binder. It's the proposal for tier one

3027
02:09:58,719 --> 02:10:01,360
reserve allocation within tier 2. Do we

3028
02:10:01,360 --> 02:10:02,880
need any further discussion or otherwise

3029
02:10:02,880 --> 02:10:05,520
I will take I will accept a motion.

3030
02:10:05,520 --> 02:10:08,239
>> I just like to clarify this one does say

3031
02:10:08,239 --> 02:10:11,599
up to or around. So are we beeping are

3032
02:10:11,599 --> 02:10:13,760
we going with that language? I know this

3033
02:10:13,760 --> 02:10:15,199
is a different

3034
02:10:15,199 --> 02:10:18,719
>> It's still same percentage

3035
02:10:18,719 --> 02:10:21,679
between what you're saying.

3036
02:10:21,679 --> 02:10:23,520
>> Yeah.

3037
02:10:23,520 --> 02:10:27,589
>> Are we making out the 2026

3038
02:10:27,599 --> 02:10:31,830
specifically

3039
02:10:31,840 --> 02:10:33,679
» change it to for each annual grand

3040
02:10:33,679 --> 02:10:37,589
cycle?

3041
02:10:37,599 --> 02:10:39,119
» Okay. So, I think we want what we're

3042
02:10:39,119 --> 02:10:41,599
saying we don't want to say the 26

3043
02:10:41,599 --> 02:10:43,760
piece, right?

3044
02:10:43,760 --> 02:10:45,760
currently

3045
02:10:45,760 --> 02:10:47,760
>> and then

3046
02:10:47,760 --> 02:10:49,679
>> ongoing for more than one year until

3047
02:10:49,679 --> 02:10:50,320
you're ready.

3048
02:10:50,320 --> 02:10:51,760
>> And then we want to change the language

3049
02:10:51,760 --> 02:10:54,480
around up to five

3050
02:10:54,480 --> 02:10:57,920
um or around to

3051
02:10:57,920 --> 02:10:59,920
five and then extraordinary

3052
02:10:59,920 --> 02:11:01,920
circumstances comment. Is that

3053
02:11:01,920 --> 02:11:06,470
>> up to five?

3054
02:11:06,480 --> 02:11:07,840
» So not the around five. That's what

3055
02:11:07,840 --> 02:11:09,920
we're agreeing to

3056
02:11:09,920 --> 02:11:12,639
what you're saying. Tier four, tier two.

3057
02:11:12,639 --> 02:11:21,910
after the discussion passes

3058
02:11:21,920 --> 02:11:30,390
the way it is

3059
02:11:30,400 --> 02:11:33,920
discussion or are we ready to motion?

3060
02:11:33,920 --> 02:11:36,239
>> I accept a motion.

3061
02:11:36,239 --> 02:11:39,040
>> I'll motion

3062
02:11:39,040 --> 02:11:39,599
>> to

3063
02:11:39,599 --> 02:11:42,239
>> I'll motion to

3064
02:11:42,239 --> 02:11:44,239
The tier 2 advisory board motions to

3065
02:11:44,239 --> 02:11:47,679
allocate up to or around 5% of the tier

3066
02:11:47,679 --> 02:11:49,920
2 budget for the ongoing grant cycle

3067
02:11:49,920 --> 02:11:51,520
year and make funding recommendations

3068
02:11:51,520 --> 02:11:53,599
accordingly as outlined in the tier one

3069
02:11:53,599 --> 02:11:55,760
reserve allocation within tier 2

3070
02:11:55,760 --> 02:11:56,800
proposal.

3071
02:11:56,800 --> 02:11:58,159
>> Is there a second?

3072
02:11:58,159 --> 02:12:00,079
>> I second.

3073
02:12:00,079 --> 02:12:03,679
>> Brand will take a vote. All in favor?

3074
02:12:03,679 --> 02:12:05,599
>> I.

3075
02:12:05,599 --> 02:12:07,679
>> Any opposed?

3076
02:12:07,679 --> 02:12:11,040
The motion passes. Go to number two. the

3077
02:12:11,040 --> 02:12:14,079
proposal uh tier 2 treatment of new and

3078
02:12:14,079 --> 02:12:16,159
returning organizations. Is that the

3079
02:12:16,159 --> 02:12:18,079
second one? Just kidding. The second one

3080
02:12:18,079 --> 02:12:20,159
is outside Salt Lake County tier. I'd

3081
02:12:20,159 --> 02:12:21,599
already turned the page. The outside

3082
02:12:21,599 --> 02:12:24,480
Salt Lake County tier 2 allocation. Is

3083
02:12:24,480 --> 02:12:25,760
there any sort of discussion we'd like

3084
02:12:25,760 --> 02:12:28,400
to do on this proposal?

3085
02:12:28,400 --> 02:12:31,040
Kind of beat that one to death. Right.

3086
02:12:31,040 --> 02:12:32,560
I'll entertain a motion on this

3087
02:12:32,560 --> 02:12:34,800
proposal.

3088
02:12:34,800 --> 02:12:36,239
>> Motion is right.

3089
02:12:36,239 --> 02:12:37,840
>> Yeah. Okay.

3090
02:12:37,840 --> 02:12:40,639
>> Um a motion. Okay. The tier 2 advisory

3091
02:12:40,639 --> 02:12:43,119
board motions to allocate up to or

3092
02:12:43,119 --> 02:12:45,679
around 5% of the tier 2 budget for the

3093
02:12:45,679 --> 02:12:47,840
ongoing grant cycle year and make

3094
02:12:47,840 --> 02:12:49,840
funding recommendations accordingly as

3095
02:12:49,840 --> 02:12:52,400
outlined in the outside Salt Lake County

3096
02:12:52,400 --> 02:12:54,320
Tier 2 allocation proposal.

3097
02:12:54,320 --> 02:12:56,000
>> Thank you. Is there a second?

3098
02:12:56,000 --> 02:12:58,159
>> I second. Brian, we have a vote. All in

3099
02:12:58,159 --> 02:12:59,280
favor?

3100
02:12:59,280 --> 02:13:03,199
>> I opposed.

3101
02:13:03,199 --> 02:13:05,119
The motion passes unanimously.

3102
02:13:05,119 --> 02:13:06,639
>> Think it'd be fun to replace the word

3103
02:13:06,639 --> 02:13:12,069
funding with the word fun.

3104
02:13:12,079 --> 02:13:13,760
Our third proposal is the tier 2

3105
02:13:13,760 --> 02:13:14,800
treatment of new and returning

3106
02:13:14,800 --> 02:13:18,719
organizations proposal. Um any we'd like

3107
02:13:18,719 --> 02:13:22,159
any more discussion on this one.

3108
02:13:22,159 --> 02:13:26,550
Okay, I'll accept the motion.

3109
02:13:26,560 --> 02:13:33,510
Anyone on chair two can motion?

3110
02:13:33,520 --> 02:13:37,350
» Pass it over.

3111
02:13:37,360 --> 02:13:41,189
» It's up to them

3112
02:13:41,199 --> 02:13:41,840
page.

3113
02:13:41,840 --> 02:13:46,000
>> Okay. The tier 2 advisory board motions

3114
02:13:46,000 --> 02:13:49,840
to utilize the presented set percentages

3115
02:13:49,840 --> 02:13:51,760
formula based on the lowest threshold

3116
02:13:51,760 --> 02:13:52,960
the financial requirements for

3117
02:13:52,960 --> 02:13:54,719
determining maximum potential award

3118
02:13:54,719 --> 02:13:56,320
amounts for new and returning

3119
02:13:56,320 --> 02:13:57,520
organizations depending on the

3120
02:13:57,520 --> 02:13:59,920
applicant's quality and or other factors

3121
02:13:59,920 --> 02:14:02,800
related to the applicant pool and

3122
02:14:02,800 --> 02:14:04,719
>> so this one is as written do we have a

3123
02:14:04,719 --> 02:14:06,239
second

3124
02:14:06,239 --> 02:14:08,159
>> just to clarify rightly clear that I

3125
02:14:08,159 --> 02:14:08,480
don't

3126
02:14:08,480 --> 02:14:10,079
>> that's true we made no changes

3127
02:14:10,079 --> 02:14:10,960
>> we made no changes

3128
02:14:10,960 --> 02:14:11,360
>> no changes

3129
02:14:11,360 --> 02:14:12,239
>> I'll

3130
02:14:12,239 --> 02:14:15,440
Patty a second. Vote. Uh, all in favor?

3131
02:14:15,440 --> 02:14:17,440
>> I

3132
02:14:17,440 --> 02:14:19,440
>> Any opposed?

3133
02:14:19,440 --> 02:14:21,440
Passes unanimously.

3134
02:14:21,440 --> 02:14:23,679
Number four, the tier 2 advisory board

3135
02:14:23,679 --> 02:14:25,119
practice proposal formula for

3136
02:14:25,119 --> 02:14:28,000
unallocated or reduced tier 2 budget

3137
02:14:28,000 --> 02:14:30,000
funding. We did not discuss this one.

3138
02:14:30,000 --> 02:14:31,199
Does anyone have any questions or

3139
02:14:31,199 --> 02:14:34,159
discussion on it?

3140
02:14:34,159 --> 02:14:36,079
>> I have no concerns.

3141
02:14:36,079 --> 02:14:38,000
>> This is mostly

3142
02:14:38,000 --> 02:14:39,040
formula.

3143
02:14:39,040 --> 02:14:40,960
>> Okay. hearing. None. I'll accept a

3144
02:14:40,960 --> 02:14:43,360
motion.

3145
02:14:43,360 --> 02:14:46,639
>> I move as previously written.

3146
02:14:46,639 --> 02:14:47,920
>> Is there a second?

3147
02:14:47,920 --> 02:14:50,239
>> I second.

3148
02:14:50,239 --> 02:14:51,599
>> We have down there too.

3149
02:14:51,599 --> 02:14:52,159
>> Katie.

3150
02:14:52,159 --> 02:14:54,320
We'll do Katie.

3151
02:14:54,320 --> 02:14:56,320
>> Okay. All in favor?

3152
02:14:56,320 --> 02:14:58,960
>> I. Any opposed?

3153
02:14:58,960 --> 02:15:01,440
It's a unanimous motion passes. Thank

3154
02:15:01,440 --> 02:15:04,709
you.

3155
02:15:04,719 --> 02:15:08,159
» Okay. A time check. Time check. 3:24.

3156
02:15:08,159 --> 02:15:09,920
Okay. So, we were going to do a little

3157
02:15:09,920 --> 02:15:12,639
activity.

3158
02:15:12,639 --> 02:15:14,400
where we're going to like ask each other

3159
02:15:14,400 --> 02:15:16,560
questions um to each other. But I

3160
02:15:16,560 --> 02:15:17,520
actually am thrilled with the

3161
02:15:17,520 --> 02:15:18,560
conversations have been happening. I

3162
02:15:18,560 --> 02:15:19,920
have to be honest. We all have been like

3163
02:15:19,920 --> 02:15:21,280
from the bathroom to the water fountain

3164
02:15:21,280 --> 02:15:23,840
or the hallway to in here. So, um we're

3165
02:15:23,840 --> 02:15:25,280
a little short on time, so we won't do

3166
02:15:25,280 --> 02:15:27,520
that exercise each other. But, if you

3167
02:15:27,520 --> 02:15:29,199
wouldn't mind if we could move to the

3168
02:15:29,199 --> 02:15:30,560
stairs like when you first come in that

3169
02:15:30,560 --> 02:15:31,520
main set of stairs. We're going to take

3170
02:15:31,520 --> 02:15:33,119
a couple photos and then you come back

3171
02:15:33,119 --> 02:15:34,560
and get your things tier one and join me

3172
02:15:34,560 --> 02:15:36,159
upstairs. And tier two you can stay

3173
02:15:36,159 --> 02:15:38,880
here. And again, you can take a break

3174
02:15:38,880 --> 02:15:40,639
after the photo or get something to eat

3175
02:15:40,639 --> 02:15:43,119
or whatever.

3176
02:15:43,119 --> 02:15:48,400
>> What time is 3:30ish?

3177
02:15:48,400 --> 02:15:49,679
>> So, we got five minutes.

3178
02:15:49,679 --> 02:15:51,199
>> So, we got to do photos in a break in

3179
02:15:51,199 --> 02:15:53,679
five minutes.

3180
02:15:53,679 --> 02:16:11,830
Let's go.

3181
02:16:11,840 --> 02:16:29,669
You know what I mean?

3182
02:16:29,679 --> 02:16:30,639
play some tennis.

3183
02:16:30,639 --> 02:16:35,110
>> You like

3184
02:16:35,120 --> 02:16:51,669
» I do.

3185
02:16:51,679 --> 02:17:03,349
Honestly,

3186
02:17:03,359 --> 02:17:12,150
» we are together internship because

3187
02:17:12,160 --> 02:17:13,599
» Yeah, we're doing pictures. So, come

3188
02:17:13,599 --> 02:17:17,509
this way.

3189
02:17:17,519 --> 02:17:19,200
» You or where are you coming? Yes, I'm

3190
02:17:19,200 --> 02:17:20,880
studying music composition at

3191
02:17:20,880 --> 02:23:41,510
university.

3192
02:23:41,520 --> 02:23:45,110
everybody else.

3193
02:23:45,120 --> 02:23:46,560
I don't want to be the person that you

3194
02:23:46,560 --> 02:23:49,680
know there's a chatty box

3195
02:23:49,680 --> 02:23:51,760
watch, you know. Well, I'm glad I'm glad

3196
02:23:51,760 --> 02:23:53,760
you can make it. I'm glad it's going.

3197
02:23:53,760 --> 02:24:11,190
>> It's great.

3198
02:24:11,200 --> 02:24:13,359
these three people

3199
02:24:13,359 --> 02:24:18,630
that

3200
02:24:18,640 --> 02:24:27,830
» exactly

3201
02:24:27,840 --> 02:24:29,120
wants to go straight from the conference

3202
02:24:29,120 --> 02:24:30,880
room to your

3203
02:24:30,880 --> 02:24:32,479
>> Andrea.

3204
02:24:32,479 --> 02:24:34,160
any public on the phone? We're

3205
02:24:34,160 --> 02:24:35,520
going to go ahead. The tier ones are

3206
02:24:35,520 --> 02:24:36,960
going to depart the tier 2 meeting and

3207
02:24:36,960 --> 02:24:38,160
we're going to go upstairs and start the

3208
02:24:38,160 --> 02:24:39,840
WebEx to the tier ones.

3209
02:24:39,840 --> 02:24:41,920
>> We Okay, sounds great. So, should I just

3210
02:24:41,920 --> 02:24:43,520
clock log off here and get the new

3211
02:24:43,520 --> 02:24:48,710
>> link on the bottom of the page?

3212
02:24:48,720 --> 02:25:05,349
Okay, I'll do that. Thanks.

3213
02:25:05,359 --> 02:25:31,349
I know it's always

3214
02:25:31,359 --> 02:25:54,630
Yes,

3215
02:25:54,640 --> 02:25:58,240
» looks like everyone's all

3216
02:25:58,240 --> 02:26:03,670
>> gonna bring us up, So if you miss

3217
02:26:03,680 --> 02:26:06,319
» is it Brian who's online?

3218
02:26:06,319 --> 02:26:14,790
>> Yes, Brian is still online.

3219
02:26:14,800 --> 02:26:16,319
» Perfect. And then Andrea, there is

3220
02:26:16,319 --> 02:26:19,760
another link uh for the tier ones and

3221
02:26:19,760 --> 02:26:21,200
logical. They are switching to a new

3222
02:26:21,200 --> 02:26:28,550
link. It's at the bottom of the agenda.

3223
02:26:28,560 --> 02:26:30,160
Great.

3224
02:26:30,160 --> 02:26:33,910
Um,

3225
02:26:33,920 --> 02:26:35,760
before we get started, I just want to

3226
02:26:35,760 --> 02:26:37,600
hold space for if there's any follow-up

3227
02:26:37,600 --> 02:26:41,120
questions from just previous part of the

3228
02:26:41,120 --> 02:26:42,960
meeting that you've had that you wanted

3229
02:26:42,960 --> 02:26:45,200
about any part of the process that some

3230
02:26:45,200 --> 02:26:49,120
of the slideshow, anything that um want

3231
02:26:49,120 --> 02:26:50,960
to get into

3232
02:26:50,960 --> 02:26:52,399
before we kind of discuss more about

3233
02:26:52,399 --> 02:26:57,429
what a subcommittee process exhibit is.

3234
02:26:57,439 --> 02:27:01,190
» Yeah. As usual,

3235
02:27:01,200 --> 02:27:04,319
We're in trouble.

3236
02:27:04,319 --> 02:27:06,160
>> Only one.

3237
02:27:06,160 --> 02:27:09,520
>> Um, and maybe

3238
02:27:09,520 --> 02:27:10,880
I'm just going to throw it out there. We

3239
02:27:10,880 --> 02:27:12,880
don't have to discuss it now, but

3240
02:27:12,880 --> 02:27:14,399
>> parking lot if we need to.

3241
02:27:14,399 --> 02:27:16,240
>> Yeah. Yeah. Yeah. Um, because it might

3242
02:27:16,240 --> 02:27:18,000
be more relevant later on in the

3243
02:27:18,000 --> 02:27:20,560
process. Um, but I feel like this

3244
02:27:20,560 --> 02:27:22,479
happens year after year and maybe

3245
02:27:22,479 --> 02:27:24,240
something to be done about it and maybe

3246
02:27:24,240 --> 02:27:25,680
I don't know, it doesn't matter. about

3247
02:27:25,680 --> 02:27:28,080
um something about the some of these

3248
02:27:28,080 --> 02:27:30,240
action items that we just voted on about

3249
02:27:30,240 --> 02:27:33,359
um maximum um aotment after coming back

3250
02:27:33,359 --> 02:27:35,359
or being new, right? These kind of

3251
02:27:35,359 --> 02:27:38,080
number these number maximums

3252
02:27:38,080 --> 02:27:42,479
>> which makes me think about um the the

3253
02:27:42,479 --> 02:27:46,640
issue of organizations like asking for

3254
02:27:46,640 --> 02:27:47,920
the moon, right? Like

3255
02:27:47,920 --> 02:27:48,160
>> sure,

3256
02:27:48,160 --> 02:27:49,600
>> they will be a first year organization

3257
02:27:49,600 --> 02:27:53,200
like we need $50,000, you know? So, and

3258
02:27:53,200 --> 02:27:54,640
I think and this has come up in the

3259
02:27:54,640 --> 02:27:56,479
past, but since we're putting some like

3260
02:27:56,479 --> 02:27:59,120
guidelines around these things,

3261
02:27:59,120 --> 02:28:02,319
one are organizations going to be um

3262
02:28:02,319 --> 02:28:05,520
informed of this and so can we then say

3263
02:28:05,520 --> 02:28:07,600
you know the rules and now you're just

3264
02:28:07,600 --> 02:28:09,680
being unreasonable. Can we dock them on

3265
02:28:09,680 --> 02:28:12,080
that? like you know that your max is

3266
02:28:12,080 --> 02:28:14,160
11,000 like you know what I mean like

3267
02:28:14,160 --> 02:28:18,399
50% of your um of the money coming in

3268
02:28:18,399 --> 02:28:21,359
you know is do you have a lot of that

3269
02:28:21,359 --> 02:28:23,120
>> we can only fund 50% of their full

3270
02:28:23,120 --> 02:28:23,439
budget

3271
02:28:23,439 --> 02:28:25,359
>> so they aware of this right now

3272
02:28:25,359 --> 02:28:27,280
>> they're aware of the 50% that you know

3273
02:28:27,280 --> 02:28:29,840
zap funds cannot fund more than 50% of

3274
02:28:29,840 --> 02:28:32,560
their organization um I wouldn't

3275
02:28:32,560 --> 02:28:35,359
necessarily per say maybe dock them for

3276
02:28:35,359 --> 02:28:37,280
asking for what they because what

3277
02:28:37,280 --> 02:28:39,280
they're ask maybe is over the might be

3278
02:28:39,280 --> 02:28:41,200
seen like over the moon because of what

3279
02:28:41,200 --> 02:28:43,600
the budget has available for it might be

3280
02:28:43,600 --> 02:28:45,840
what they need to ask for. But I think

3281
02:28:45,840 --> 02:28:48,160
as we as this practice is you know you

3282
02:28:48,160 --> 02:28:50,160
try this out this year um this is

3283
02:28:50,160 --> 02:28:51,600
something you know if it's being

3284
02:28:51,600 --> 02:28:53,200
consistent it's something we can have

3285
02:28:53,200 --> 02:28:55,920
discussions with um grantee you know

3286
02:28:55,920 --> 02:28:58,240
applicants u when they do have that type

3287
02:28:58,240 --> 02:29:00,720
of question you know and again this is

3288
02:29:00,720 --> 02:29:03,280
it be it's a guideline for you to kind

3289
02:29:03,280 --> 02:29:05,840
of make that decision um again I think

3290
02:29:05,840 --> 02:29:10,000
it's when you're um you're considering

3291
02:29:10,000 --> 02:29:13,680
uh the criteria it's you know

3292
02:29:13,680 --> 02:29:15,040
you want to score based on the criter

3293
02:29:15,040 --> 02:29:16,960
criteria, right? And you want to like

3294
02:29:16,960 --> 02:29:19,359
financial accountability. Um, it doesn't

3295
02:29:19,359 --> 02:29:21,680
necessarily relate to how they they're

3296
02:29:21,680 --> 02:29:23,359
asking per se, but it's how they how

3297
02:29:23,359 --> 02:29:24,960
they're stewarding their finances and

3298
02:29:24,960 --> 02:29:27,040
how well they're demonstrating that

3299
02:29:27,040 --> 02:29:29,760
stewardship of of the finances for the

3300
02:29:29,760 --> 02:29:32,560
organization. So, um, hopefully that

3301
02:29:32,560 --> 02:29:34,319
kind of answers that question.

3302
02:29:34,319 --> 02:29:36,319
>> Um, and you know, and honestly, it might

3303
02:29:36,319 --> 02:29:37,920
be moot now that we have kind of a

3304
02:29:37,920 --> 02:29:40,479
revamped financial

3305
02:29:40,479 --> 02:29:42,479
>> assessment, you know, in submittable.

3306
02:29:42,479 --> 02:29:42,720
So,

3307
02:29:42,720 --> 02:29:44,080
>> right. I mean if it's if it's something

3308
02:29:44,080 --> 02:29:46,319
like if it's more than 50% of their

3309
02:29:46,319 --> 02:29:48,479
obviously that's not something we can do

3310
02:29:48,479 --> 02:29:50,880
right um and they are aware of it it's

3311
02:29:50,880 --> 02:29:52,560
in the application it's in the it's in

3312
02:29:52,560 --> 02:29:55,920
the forms itself so um I think that's

3313
02:29:55,920 --> 02:29:57,200
definitely going to

3314
02:29:57,200 --> 02:29:58,080
>> hopefully

3315
02:29:58,080 --> 02:29:59,280
>> so less

3316
02:29:59,280 --> 02:30:01,920
>> you're so if I'm if I understand you're

3317
02:30:01,920 --> 02:30:04,640
saying that organization first year

3318
02:30:04,640 --> 02:30:07,439
organization request $20,000

3319
02:30:07,439 --> 02:30:09,680
>> they could still get a full 15 points

3320
02:30:09,680 --> 02:30:10,880
because they don't get deducted for

3321
02:30:10,880 --> 02:30:13,040
having asked for more,

3322
02:30:13,040 --> 02:30:15,280
>> but that you just know that you couldn't

3323
02:30:15,280 --> 02:30:16,960
fund that.

3324
02:30:16,960 --> 02:30:18,960
>> Or if they if their if their if their

3325
02:30:18,960 --> 02:30:21,520
total budget for the year is 20,000 and

3326
02:30:21,520 --> 02:30:24,640
they ask for 15, we don't dock them

3327
02:30:24,640 --> 02:30:27,359
points anywhere for asking for 15. We

3328
02:30:27,359 --> 02:30:28,880
you just keep track of the fact that it

3329
02:30:28,880 --> 02:30:30,000
can't be more than 10.

3330
02:30:30,000 --> 02:30:33,280
>> Correct. Does it say anything in the

3331
02:30:33,280 --> 02:30:36,640
grant manual about

3332
02:30:36,640 --> 02:30:38,800
as a first year or returning applicant

3333
02:30:38,800 --> 02:30:41,359
after many years like there needs to be

3334
02:30:41,359 --> 02:30:43,520
an established relationship between Zach

3335
02:30:43,520 --> 02:30:45,920
or like often or typically in that first

3336
02:30:45,920 --> 02:30:46,560
year you

3337
02:30:46,560 --> 02:30:48,640
>> one of the things that it does yeah one

3338
02:30:48,640 --> 02:30:49,840
of the things it does talk about is

3339
02:30:49,840 --> 02:30:51,520
funding history so the decisions are

3340
02:30:51,520 --> 02:30:54,080
made based on the history so it kind of

3341
02:30:54,080 --> 02:30:55,680
addresses some of that but I think again

3342
02:30:55,680 --> 02:30:57,120
with establishing more of these

3343
02:30:57,120 --> 02:30:59,200
practices that's something that can be a

3344
02:30:59,200 --> 02:31:00,640
bit more articulate

3345
02:31:00,640 --> 02:31:03,040
in you know subsequent manuals. For

3346
02:31:03,040 --> 02:31:03,439
sure.

3347
02:31:03,439 --> 02:31:07,520
>> Yeah. Yeah. I'm just saying

3348
02:31:07,520 --> 02:31:10,160
>> for sure

3349
02:31:10,160 --> 02:31:11,200
document it.

3350
02:31:11,200 --> 02:31:13,280
>> Yeah. Right. Right. And when we do have

3351
02:31:13,280 --> 02:31:14,960
questions and kind we've kind of alluded

3352
02:31:14,960 --> 02:31:16,240
to that a little bit in our

3353
02:31:16,240 --> 02:31:17,840
conversations with folks, but now that

3354
02:31:17,840 --> 02:31:19,359
it's a little bit more of a practice,

3355
02:31:19,359 --> 02:31:21,280
that's something we can stand on more as

3356
02:31:21,280 --> 02:31:23,120
the app and kind of say, hey, this is

3357
02:31:23,120 --> 02:31:25,840
what they voted on and and the typical

3358
02:31:25,840 --> 02:31:27,439
direction that they take. So, you might

3359
02:31:27,439 --> 02:31:30,240
want to consider

3360
02:31:30,240 --> 02:31:36,870
and why.

3361
02:31:36,880 --> 02:31:39,280
» I want to know what you're gonna say. I

3362
02:31:39,280 --> 02:31:42,240
just don't know that I really like in my

3363
02:31:42,240 --> 02:31:44,319
experience I don't know that I I

3364
02:31:44,319 --> 02:31:46,000
understand the need for a relationship

3365
02:31:46,000 --> 02:31:48,720
with Zap, but I don't really necessarily

3366
02:31:48,720 --> 02:31:51,359
understand why a new grantee should be

3367
02:31:51,359 --> 02:31:52,720
essentially penalized just because

3368
02:31:52,720 --> 02:31:54,319
they're new if they're doing board work

3369
02:31:54,319 --> 02:31:55,520
and they maybe didn't know about the

3370
02:31:55,520 --> 02:31:57,680
organization before. But

3371
02:31:57,680 --> 02:31:59,439
>> but

3372
02:31:59,439 --> 02:32:01,120
I also don't know that I fully

3373
02:32:01,120 --> 02:32:02,479
understand the full landscape of

3374
02:32:02,479 --> 02:32:05,920
everything. So I don't think that's but

3375
02:32:05,920 --> 02:32:07,520
that's what I

3376
02:32:07,520 --> 02:32:09,200
>> actually you're more flexible here than

3377
02:32:09,200 --> 02:32:10,080
we have been in the past.

3378
02:32:10,080 --> 02:32:11,359
>> I think that's and that was kind of the

3379
02:32:11,359 --> 02:32:12,880
point was to make

3380
02:32:12,880 --> 02:32:13,600
>> 1500.

3381
02:32:13,600 --> 02:32:15,920
>> Yeah. Yeah. I'm hearing the history and

3382
02:32:15,920 --> 02:32:17,600
hearing what these kind of new

3383
02:32:17,600 --> 02:32:19,200
guidelines are.

3384
02:32:19,200 --> 02:32:20,800
>> Yeah.

3385
02:32:20,800 --> 02:32:22,560
And I would answer that question by

3386
02:32:22,560 --> 02:32:24,240
saying we're limited to how much money

3387
02:32:24,240 --> 02:32:26,399
and when a new one comes in think they

3388
02:32:26,399 --> 02:32:27,840
bought it's going to be one money away

3389
02:32:27,840 --> 02:32:32,630
from the other.

3390
02:32:32,640 --> 02:32:34,720
So it's got to have that taken into

3391
02:32:34,720 --> 02:32:36,000
account.

3392
02:32:36,000 --> 02:32:37,680
>> It's like my city every time I do a rope

3393
02:32:37,680 --> 02:32:40,319
project that is I can't be there.

3394
02:32:40,319 --> 02:32:41,680
>> Yeah.

3395
02:32:41,680 --> 02:32:43,439
>> Love the questions but I do want to be

3396
02:32:43,439 --> 02:32:45,040
mindful of just the time that we have.

3397
02:32:45,040 --> 02:32:46,160
We'll have to make sure we get through

3398
02:32:46,160 --> 02:32:48,000
everything. And again, we have questions

3399
02:32:48,000 --> 02:32:49,760
come up um or we have time at the end,

3400
02:32:49,760 --> 02:32:51,760
we can continue having the conversation.

3401
02:32:51,760 --> 02:32:53,520
I one thing that I do want to just kind

3402
02:32:53,520 --> 02:32:55,760
of mention as you start your reviews,

3403
02:32:55,760 --> 02:32:58,080
you want to this is just, you know,

3404
02:32:58,080 --> 02:33:00,160
basic strategies and reminders on on

3405
02:33:00,160 --> 02:33:02,160
reviewing. There's a lot of

3406
02:33:02,160 --> 02:33:03,680
applications.

3407
02:33:03,680 --> 02:33:06,319
Um please review a few applications each

3408
02:33:06,319 --> 02:33:08,160
day once you get them. Do not wait until

3409
02:33:08,160 --> 02:33:10,560
the last minute. folks have um some

3410
02:33:10,560 --> 02:33:12,399
folks have been working on it for months

3411
02:33:12,399 --> 02:33:14,640
and so we just ask that you take the

3412
02:33:14,640 --> 02:33:17,120
time uh you know to read it. Pace

3413
02:33:17,120 --> 02:33:18,720
yourselves um so that you're not

3414
02:33:18,720 --> 02:33:22,240
overwhelmed by the time uh we get to um

3415
02:33:22,240 --> 02:33:23,760
subcommittee reviews which actually I

3416
02:33:23,760 --> 02:33:25,840
want to hand out um just a really quick

3417
02:33:25,840 --> 02:33:28,880
um you've received this by

3418
02:33:28,880 --> 02:33:32,240
um uh this is a

3419
02:33:32,240 --> 02:33:34,399
um a schedule for when the subcommittees

3420
02:33:34,399 --> 02:33:36,640
are going to be hosted. So, we will be

3421
02:33:36,640 --> 02:33:39,359
hosting them uh the first two at the end

3422
02:33:39,359 --> 02:33:42,479
of June on the 29th and 30th. Um and

3423
02:33:42,479 --> 02:33:48,000
then the the first full week of July, 6 uh through the 9th. Um it's

3424
02:33:48,000 --> 02:33:52,880
pretty packed. Um as as you can see, um

3425
02:33:52,880 --> 02:33:55,520
and I want to point out one of the

3426
02:33:55,520 --> 02:33:58,720
really important things is that we do

3427
02:33:58,720 --> 02:34:01,840
really need your scores and your reviews

3428
02:34:01,840 --> 02:34:04,640
in by a particular date. So find your

3429
02:34:04,640 --> 02:34:06,960
name and make and find when you're

3430
02:34:06,960 --> 02:34:08,880
planning on uh when you're scheduled to

3431
02:34:08,880 --> 02:34:12,160
review. Um and just mark the date um

3432
02:34:12,160 --> 02:34:13,840
that I need those in there. Some of the

3433
02:34:13,840 --> 02:34:16,479
analysis that you're talking about. If I

3434
02:34:16,479 --> 02:34:19,040
don't have your scores in, I can't

3435
02:34:19,040 --> 02:34:21,600
complete the analysis that you need in

3436
02:34:21,600 --> 02:34:23,840
order to further the conversation in our

3437
02:34:23,840 --> 02:34:27,280
subcommittee. So getting that in is

3438
02:34:27,280 --> 02:34:30,000
going to be really um you know, really

3439
02:34:30,000 --> 02:34:31,520
crucial. And like I said, we are getting

3440
02:34:31,520 --> 02:34:33,359
them to you by the end of the day on

3441
02:34:33,359 --> 02:34:35,120
June 1st. So, you should have them that

3442
02:34:35,120 --> 02:34:36,160
you should start being able to read

3443
02:34:36,160 --> 02:34:38,319
them. Now, you don't know exactly which

3444
02:34:38,319 --> 02:34:40,800
subcommittee you're on yet. We do have

3445
02:34:40,800 --> 02:34:42,399
um just kind of a draft, but we're

3446
02:34:42,399 --> 02:34:44,640
waiting until the cycle closes immediat

3447
02:34:44,640 --> 02:34:47,040
closes and then we will um make the

3448
02:34:47,040 --> 02:34:50,640
assignments out um on that. You're all

3449
02:34:50,640 --> 02:34:51,920
going to get something you have

3450
02:34:51,920 --> 02:34:54,240
requested. Um and I appreciate those

3451
02:34:54,240 --> 02:34:55,359
people who are like, I'll review

3452
02:34:55,359 --> 02:34:57,439
anything um because you were able to

3453
02:34:57,439 --> 02:35:01,200
schedule a little bit easier. Um there

3454
02:35:01,200 --> 02:35:01,439
are

3455
02:35:01,439 --> 02:35:03,040
>> I feel guilty.

3456
02:35:03,040 --> 02:35:05,200
>> I know.

3457
02:35:05,200 --> 02:35:06,960
>> I have feel good for you though.

3458
02:35:06,960 --> 02:35:09,760
>> So

3459
02:35:09,760 --> 02:35:12,160
>> and I just re just remind you all that

3460
02:35:12,160 --> 02:35:15,680
this is a competitive process. You know

3461
02:35:15,680 --> 02:35:17,840
when you're making these decisions you

3462
02:35:17,840 --> 02:35:19,600
know yes you're considering funding

3463
02:35:19,600 --> 02:35:21,200
history you're also considering

3464
02:35:21,200 --> 02:35:23,920
application quality. So that's why it's

3465
02:35:23,920 --> 02:35:26,319
really important to to consult the

3466
02:35:26,319 --> 02:35:30,000
review and scoring criteria. Um and and

3467
02:35:30,000 --> 02:35:31,840
one of the other things that I have in

3468
02:35:31,840 --> 02:35:34,640
our in our binder that I want to pull

3469
02:35:34,640 --> 02:35:36,720
your attention to. So this is in our

3470
02:35:36,720 --> 02:35:41,359
binder um in the board manual. So if you

3471
02:35:41,359 --> 02:35:43,280
will go to

3472
02:35:43,280 --> 02:35:47,750
the fifth tab

3473
02:35:47,760 --> 02:35:49,760
um

3474
02:35:49,760 --> 02:35:51,920
fifth tab and then I want you to turn to

3475
02:35:51,920 --> 02:35:56,469
page uh 24.

3476
02:35:56,479 --> 02:35:59,439
One of the things that we want um you

3477
02:35:59,439 --> 02:36:02,000
know folks to kind of start aligning is

3478
02:36:02,000 --> 02:36:04,960
with our scores and recommendation

3479
02:36:04,960 --> 02:36:07,359
amounts and and what you decide to do

3480
02:36:07,359 --> 02:36:09,920
with that. And this chart here on page

3481
02:36:09,920 --> 02:36:12,960
24 kind of gives you an idea. This is a

3482
02:36:12,960 --> 02:36:15,680
generalization. It's a guide. Um you

3483
02:36:15,680 --> 02:36:16,960
still need to use of course your

3484
02:36:16,960 --> 02:36:19,120
professional judgment or you know for

3485
02:36:19,120 --> 02:36:24,479
other um as a as a framework. Um but for

3486
02:36:24,479 --> 02:36:27,520
example, if your if the total

3487
02:36:27,520 --> 02:36:30,399
application score across a few different

3488
02:36:30,399 --> 02:36:32,960
um board members is between four to 16,

3489
02:36:32,960 --> 02:36:39,520
I mean really that's an exceptional um application and you probably should

3490
02:36:39,520 --> 02:36:42,000
just go ahead and fund them. Yes. And

3491
02:36:42,000 --> 02:36:43,920
the recommendation type you might want

3492
02:36:43,920 --> 02:36:46,000
to consider between, you know, maybe

3493
02:36:46,000 --> 02:36:49,760
flat or increase. um you know that that

3494
02:36:49,760 --> 02:36:51,760
person that application is doing a

3495
02:36:51,760 --> 02:36:54,160
really good job because they're scoring

3496
02:36:54,160 --> 02:36:57,120
high across all categories. And then as

3497
02:36:57,120 --> 02:36:59,680
you see the chart it kind of goes down

3498
02:36:59,680 --> 02:37:03,040
where you know by the time we get to 9

3499
02:37:03,040 --> 02:37:04,880
through 11 that's kind of your adequate

3500
02:37:04,880 --> 02:37:06,640
that's kind of middle of the road and

3501
02:37:06,640 --> 02:37:08,800
probably yes there's going to be some

3502
02:37:08,800 --> 02:37:10,560
you would fund that you're meeting

3503
02:37:10,560 --> 02:37:12,960
baseline expectations across most

3504
02:37:12,960 --> 02:37:15,200
criteria where we do want to have a

3505
02:37:15,200 --> 02:37:16,319
little bit more discussion in the

3506
02:37:16,319 --> 02:37:18,800
subcommittee meetings is when when folks

3507
02:37:18,800 --> 02:37:20,640
start scoring things you know between

3508
02:37:20,640 --> 02:37:22,800
the one and eight range that's when we

3509
02:37:22,800 --> 02:37:26,160
need to have the discussions about um

3510
02:37:26,160 --> 02:37:28,880
how and if you're funding the request,

3511
02:37:28,880 --> 02:37:30,240
right? So, this is kind of why I need

3512
02:37:30,240 --> 02:37:33,920
the scores in sooner because then I can

3513
02:37:33,920 --> 02:37:38,160
um we can kind of sked schedule the the

3514
02:37:38,160 --> 02:37:40,000
discussions. So, we'll the folks that we

3515
02:37:40,000 --> 02:37:42,479
need to have some more time to discuss

3516
02:37:42,479 --> 02:37:44,319
uh we'll start with those first, right?

3517
02:37:44,319 --> 02:37:46,399
And those lead reviewers will go first

3518
02:37:46,399 --> 02:37:48,560
and they will talk about what they are

3519
02:37:48,560 --> 02:37:50,880
seeing the strengths and weaknesses. And

3520
02:37:50,880 --> 02:37:52,479
for those that you know what you all are

3521
02:37:52,479 --> 02:37:55,120
agreeing that like yes this this um

3522
02:37:55,120 --> 02:37:57,840
they're doing great. We don't you know

3523
02:37:57,840 --> 02:38:00,080
we yes obviously have the comments but

3524
02:38:00,080 --> 02:38:02,160
the the amount of time that we're able

3525
02:38:02,160 --> 02:38:04,479
to devote to them might be just a little

3526
02:38:04,479 --> 02:38:07,600
bit um it might be more succinct. Does

3527
02:38:07,600 --> 02:38:10,080
that kind of make sense on how we're how

3528
02:38:10,080 --> 02:38:11,200
we're

3529
02:38:11,200 --> 02:38:13,120
>> I have a question?

3530
02:38:13,120 --> 02:38:13,680
>> Yes.

3531
02:38:13,680 --> 02:38:15,840
>> Of course I have a question. Um, so in

3532
02:38:15,840 --> 02:38:17,920
years past we have looked at people who

3533
02:38:17,920 --> 02:38:20,160
request flat funding and treated them

3534
02:38:20,160 --> 02:38:21,920
differently. We just basically say if

3535
02:38:21,920 --> 02:38:23,280
they request flat funding and their

3536
02:38:23,280 --> 02:38:25,200
scores are they're fairly good, we just

3537
02:38:25,200 --> 02:38:27,439
approve them at flat funding

3538
02:38:27,439 --> 02:38:29,600
>> without much discussion. Are we

3539
02:38:29,600 --> 02:38:31,120
>> So at this point you're going to be

3540
02:38:31,120 --> 02:38:32,560
starting to discuss

3541
02:38:32,560 --> 02:38:34,560
>> flat funding. It's not

3542
02:38:34,560 --> 02:38:35,520
>> discuss y

3543
02:38:35,520 --> 02:38:37,200
>> because there might be a deck for that.

3544
02:38:37,200 --> 02:38:37,600
>> Yeah.

3545
02:38:37,600 --> 02:38:39,439
>> So funding.

3546
02:38:39,439 --> 02:38:42,080
>> Yes. Well, I'm not lead reviewers are

3547
02:38:42,080 --> 02:38:43,920
being it's they're assigned. I'm not

3548
02:38:43,920 --> 02:38:46,960
taking the flat funders out. Everyone's

3549
02:38:46,960 --> 02:38:50,240
going to be assigned um a reviewer. So,

3550
02:38:50,240 --> 02:38:51,520
there will still be discussion around

3551
02:38:51,520 --> 02:38:53,520
flat funding. David, did you have a

3552
02:38:53,520 --> 02:38:55,600
question? Oh, I was just going to

3553
02:38:55,600 --> 02:38:57,359
comment that I I I really like this

3554
02:38:57,359 --> 02:38:59,840
rubric here because uh I guess just an

3555
02:38:59,840 --> 02:39:02,080
analogy is I I teach for quite a few

3556
02:39:02,080 --> 02:39:04,479
different universities at different

3557
02:39:04,479 --> 02:39:07,120
levels, associate, bachelor, master,

3558
02:39:07,120 --> 02:39:09,760
PhD, and I might be grading for one

3559
02:39:09,760 --> 02:39:11,680
school that's saying, "Hey, we just need

3560
02:39:11,680 --> 02:39:13,600
to get these students through, be more

3561
02:39:13,600 --> 02:39:16,160
lenient." But then over here, well, this

3562
02:39:16,160 --> 02:39:18,240
is their MBA capstone project. You need

3563
02:39:18,240 --> 02:39:21,200
to grade it more strenuously. So what I

3564
02:39:21,200 --> 02:39:24,160
found in previous cycles is

3565
02:39:24,160 --> 02:39:27,280
I I believe that we're all grading the

3566
02:39:27,280 --> 02:39:31,040
uh or assessing the individual entities

3567
02:39:31,040 --> 02:39:34,640
um in a manner that is consistent, but

3568
02:39:34,640 --> 02:39:36,960
one reviewer might be grading more

3569
02:39:36,960 --> 02:39:39,680
lenient, one might be more stringent. So

3570
02:39:39,680 --> 02:39:41,439
across the board, it still kind of

3571
02:39:41,439 --> 02:39:44,000
averages out with that particular

3572
02:39:44,000 --> 02:39:46,160
reviewer. Everyone's equitable. But but

3573
02:39:46,160 --> 02:39:48,880
I really like this where the fund

3574
02:39:48,880 --> 02:39:51,760
request is correlated to the store. I

3575
02:39:51,760 --> 02:39:55,439
think that that might lead to more um

3576
02:39:55,439 --> 02:39:57,840
let's say a better average of how

3577
02:39:57,840 --> 02:39:59,760
everybody is assessing even though we

3578
02:39:59,760 --> 02:40:02,880
have our own independent size and

3579
02:40:02,880 --> 02:40:05,280
thoughts on what a strong application is

3580
02:40:05,280 --> 02:40:07,359
versus a weak one. Probably be more

3581
02:40:07,359 --> 02:40:08,240
consistent.

3582
02:40:08,240 --> 02:40:09,680
>> Yes, that's correct.

3583
02:40:09,680 --> 02:40:11,280
>> Can you remind me I think we went over

3584
02:40:11,280 --> 02:40:12,640
this when we did the submittable

3585
02:40:12,640 --> 02:40:15,760
tutorial. There is a place to These are

3586
02:40:15,760 --> 02:40:18,319
last year's funding. So

3587
02:40:18,319 --> 02:40:20,720
>> that's the internal form

3588
02:40:20,720 --> 02:40:22,319
>> way down at the bottom.

3589
02:40:22,319 --> 02:40:24,479
>> Very last thing

3590
02:40:24,479 --> 02:40:26,319
>> I can show you. I can show you and if

3591
02:40:26,319 --> 02:40:27,840
anyone has like after the meeting has

3592
02:40:27,840 --> 02:40:29,600
concluded if you have submittable tech

3593
02:40:29,600 --> 02:40:32,560
questions that you're like I don't I

3594
02:40:32,560 --> 02:40:34,640
don't know where to go. I can we can

3595
02:40:34,640 --> 02:40:37,280
look at your computer and see.

3596
02:40:37,280 --> 02:40:39,600
>> Yeah. Okay. because I

3597
02:40:39,600 --> 02:40:40,720
>> don't want to cut the conversation

3598
02:40:40,720 --> 02:40:42,240
short, but I know it's 30 minutes and I

3599
02:40:42,240 --> 02:40:44,000
do want to give time for Kelsey to talk

3600
02:40:44,000 --> 02:40:45,520
a little bit about what the grants for

3601
02:40:45,520 --> 02:40:47,760
advancing local arts agencies, the gala

3602
02:40:47,760 --> 02:40:50,080
application is all about. Any other

3603
02:40:50,080 --> 02:40:51,680
questions about funding recommendation

3604
02:40:51,680 --> 02:40:54,720
by score guideline

3605
02:40:54,720 --> 02:40:57,520
>> is that the the flat funding

3606
02:40:57,520 --> 02:40:59,840
conversations they're asking for flat.

3607
02:40:59,840 --> 02:41:01,439
Are you saying the conversation might be

3608
02:41:01,439 --> 02:41:03,680
taking them above what they asked for?

3609
02:41:03,680 --> 02:41:06,240
No, never above. Okay. But but in the

3610
02:41:06,240 --> 02:41:07,359
past we've just not really discussed

3611
02:41:07,359 --> 02:41:08,880
them. Like you look at them like they

3612
02:41:08,880 --> 02:41:10,880
have threat requesting flat funding

3613
02:41:10,880 --> 02:41:12,880
scores are fine. We move on to the next

3614
02:41:12,880 --> 02:41:15,760
one and now we're going to discuss it.

3615
02:41:15,760 --> 02:41:18,640
>> Any other questions about this

3616
02:41:18,640 --> 02:41:23,510
particular guide?

3617
02:41:23,520 --> 02:41:25,200
» Hearing none. Um I'd love to turn a

3618
02:41:25,200 --> 02:41:26,479
little bit of time over to Kelsey to

3619
02:41:26,479 --> 02:41:28,399
talk about the goal.

3620
02:41:28,399 --> 02:41:33,359
>> Yeah. So, um this is not technically new

3621
02:41:33,359 --> 02:41:36,479
funding. It is new grant opportunity. Um

3622
02:41:36,479 --> 02:41:38,080
the funding for this program, just so

3623
02:41:38,080 --> 02:41:40,720
you're aware, does come from the tier 2

3624
02:41:40,720 --> 02:41:42,640
reserve fund. So, it really still

3625
02:41:42,640 --> 02:41:44,319
follows all the same guidelines and

3626
02:41:44,319 --> 02:41:48,160
eligibility uh criteria for reviewing.

3627
02:41:48,160 --> 02:41:49,760
So, I just kind of want to set that as

3628
02:41:49,760 --> 02:41:52,080
an awareness that there's it's kind of

3629
02:41:52,080 --> 02:41:53,840
still a tier 2 application, but we're

3630
02:41:53,840 --> 02:41:56,080
reviewing it a little bit differently um

3631
02:41:56,080 --> 02:41:57,439
in what we're looking for in the

3632
02:41:57,439 --> 02:42:00,319
application. One thing that is a little

3633
02:42:00,319 --> 02:42:01,760
different this year for local arts

3634
02:42:01,760 --> 02:42:03,439
agencies, um I don't know if you've

3635
02:42:03,439 --> 02:42:05,439
talked about this, but we have asked for

3636
02:42:05,439 --> 02:42:07,040
organizations who are applying as a

3637
02:42:07,040 --> 02:42:08,960
local arts agency to supply a

3638
02:42:08,960 --> 02:42:12,560
designation form. um they can use the

3639
02:42:12,560 --> 02:42:14,479
Utah Division of Arts Museum's already

3640
02:42:14,479 --> 02:42:16,160
an existing local arts agency

3641
02:42:16,160 --> 02:42:18,560
designation form and it's signed by the

3642
02:42:18,560 --> 02:42:20,399
municipality saying yep this

3643
02:42:20,399 --> 02:42:22,880
organization is doing LAA work on behalf

3644
02:42:22,880 --> 02:42:24,560
of the city or in partnership with the

3645
02:42:24,560 --> 02:42:27,600
city. Um and then Zap created one as

3646
02:42:27,600 --> 02:42:29,840
well so that if they don't have that one

3647
02:42:29,840 --> 02:42:31,200
they could get this one plus the same

3648
02:42:31,200 --> 02:42:32,720
signatures basically the same

3649
02:42:32,720 --> 02:42:35,280
information. Um again that's just more

3650
02:42:35,280 --> 02:42:36,720
of an awareness. It's not something that

3651
02:42:36,720 --> 02:42:38,319
you need to review but you might see

3652
02:42:38,319 --> 02:42:40,640
that in the form and it is that we have

3653
02:42:40,640 --> 02:42:42,960
asked for this year.

3654
02:42:42,960 --> 02:42:46,399
And um so a few things. If you are on

3655
02:42:46,399 --> 02:42:49,520
the local arts agency discipline review

3656
02:42:49,520 --> 02:42:51,600
um committee,

3657
02:42:51,600 --> 02:42:54,240
I would ask that you review the um the

3658
02:42:54,240 --> 02:42:57,120
gala guidelines. Um if you were not on

3659
02:42:57,120 --> 02:42:58,479
that one, it's probably just something

3660
02:42:58,479 --> 02:43:00,479
you might want to skim through because

3661
02:43:00,479 --> 02:43:02,080
you might be on that committee next

3662
02:43:02,080 --> 02:43:04,880
year. And um we do have funding for this

3663
02:43:04,880 --> 02:43:08,399
for five years. So that in our

3664
02:43:08,399 --> 02:43:11,040
>> we don't know yet. No. Okay. Know on

3665
02:43:11,040 --> 02:43:12,080
Monday.

3666
02:43:12,080 --> 02:43:13,200
>> No, the link

3667
02:43:13,200 --> 02:43:13,840
>> the guidelines.

3668
02:43:13,840 --> 02:43:15,680
>> The link for the guidelines. Yes. So, I

3669
02:43:15,680 --> 02:43:18,000
think it's a link in the manual. It is.

3670
02:43:18,000 --> 02:43:18,640
Okay.

3671
02:43:18,640 --> 02:43:20,479
>> But it's not here.

3672
02:43:20,479 --> 02:43:22,080
>> No. Okay.

3673
02:43:22,080 --> 02:43:23,840
>> Um, but also happy to send that to you

3674
02:43:23,840 --> 02:43:25,280
if you want.

3675
02:43:25,280 --> 02:43:27,359
>> So, one of the things Cody did mention

3676
02:43:27,359 --> 02:43:30,319
this already if you want to bring up can

3677
02:43:30,319 --> 02:43:32,000
you look at the guidelines really

3678
02:43:32,000 --> 02:43:33,600
quickly and I just want to show you

3679
02:43:33,600 --> 02:43:38,630
what's in there. page 12

3680
02:43:38,640 --> 02:43:42,399
reference link there

3681
02:43:42,399 --> 02:43:44,479
>> and I'm going to share them on up here

3682
02:43:44,479 --> 02:43:49,429
just

3683
02:43:49,439 --> 02:43:52,479
» um okay so this is what they look like

3684
02:43:52,479 --> 02:43:54,319
um if you want to scroll through the

3685
02:43:54,319 --> 02:43:56,560
only thing to really I want to say call

3686
02:43:56,560 --> 02:44:00,080
out for defining local arts agencies

3687
02:44:00,080 --> 02:44:03,120
um what the intention of this program is

3688
02:44:03,120 --> 02:44:04,880
and so specifically what we're looking

3689
02:44:04,880 --> 02:44:07,760
for with the goals for this funding. It

3690
02:44:07,760 --> 02:44:09,920
is again specifically for local arts

3691
02:44:09,920 --> 02:44:13,200
agencies with the intention of them

3692
02:44:13,200 --> 02:44:15,200
strengthening or increasing their

3693
02:44:15,200 --> 02:44:17,120
community participation,

3694
02:44:17,120 --> 02:44:19,120
diversification, reach, engagement, and

3695
02:44:19,120 --> 02:44:21,120
or impact. It's intentionally a little

3696
02:44:21,120 --> 02:44:24,000
bit more flexible because not every LAA

3697
02:44:24,000 --> 02:44:26,960
can expand to more, right? They can't

3698
02:44:26,960 --> 02:44:28,640
always have more people. Sometimes they

3699
02:44:28,640 --> 02:44:31,279
might want to have a bigger impact or

3700
02:44:31,279 --> 02:44:33,840
again diversify their audience. So

3701
02:44:33,840 --> 02:44:36,399
that's why the goal is not just more.

3702
02:44:36,399 --> 02:44:38,080
It's not just growth, but it's growth in

3703
02:44:38,080 --> 02:44:40,000
different ways for each organization.

3704
02:44:40,000 --> 02:44:41,840
There are a couple of possible projects

3705
02:44:41,840 --> 02:44:44,800
here. And again, the intention is to say

3706
02:44:44,800 --> 02:44:46,479
growth might look different for each

3707
02:44:46,479 --> 02:44:48,640
organization. So we've given them a few

3708
02:44:48,640 --> 02:44:51,920
ideas, but they can also go um propose

3709
02:44:51,920 --> 02:44:54,160
something that's not on this list. So

3710
02:44:54,160 --> 02:44:55,359
again, I don't want to spend too much

3711
02:44:55,359 --> 02:44:57,279
time on it. You have this information

3712
02:44:57,279 --> 02:44:59,760
and with the same document, it has the

3713
02:44:59,760 --> 02:45:01,520
application questions and the review

3714
02:45:01,520 --> 02:45:03,920
criteria. So, a quick thing on the

3715
02:45:03,920 --> 02:45:05,680
review criteria, we'll pull up that

3716
02:45:05,680 --> 02:45:08,560
other document.

3717
02:45:08,560 --> 02:45:10,319
Okay, so you're also going to get this

3718
02:45:10,319 --> 02:45:13,840
if you are on the LA subcommittee.

3719
02:45:13,840 --> 02:45:16,240
Um, as Cody mentioned, you can't have

3720
02:45:16,240 --> 02:45:18,880
two review documents in submittable up

3721
02:45:18,880 --> 02:45:21,359
at the same time. Um, so you're going to

3722
02:45:21,359 --> 02:45:23,439
review the local arts agency tier 2

3723
02:45:23,439 --> 02:45:25,200
application. You're going to score it in

3724
02:45:25,200 --> 02:45:27,920
submittable. on submittable, you'll see

3725
02:45:27,920 --> 02:45:29,680
their grants for advancing local arts

3726
02:45:29,680 --> 02:45:33,120
agencies responses, but you won't have a

3727
02:45:33,120 --> 02:45:34,560
window to do that in. So, you're going

3728
02:45:34,560 --> 02:45:37,680
to do it in this um PDF document and

3729
02:45:37,680 --> 02:45:39,840
have it ready so that when we're done

3730
02:45:39,840 --> 02:45:42,319
with the conversation of the LAA tier 2

3731
02:45:42,319 --> 02:45:44,240
application, we can close it out and

3732
02:45:44,240 --> 02:45:46,399
then input the numbers and your scores

3733
02:45:46,399 --> 02:45:49,120
in the system during that same meeting.

3734
02:45:49,120 --> 02:45:51,279
Um we will start with the tier 2

3735
02:45:51,279 --> 02:45:54,000
application review and then in the

3736
02:45:54,000 --> 02:45:55,600
second part of the meeting we'll talk

3737
02:45:55,600 --> 02:45:57,840
about the gal applications.

3738
02:45:57,840 --> 02:45:59,680
>> The purpose of this so we can award

3739
02:45:59,680 --> 02:46:02,560
additional funding outside of gap

3740
02:46:02,560 --> 02:46:05,120
outside of zap or within zap.

3741
02:46:05,120 --> 02:46:08,319
>> So the funding for this um it is still

3742
02:46:08,319 --> 02:46:10,319
tier 2 funding but it's our reserve. So,

3743
02:46:10,319 --> 02:46:12,479
there was a um spend down plan for our

3744
02:46:12,479 --> 02:46:14,720
reserve funds and part of that was to

3745
02:46:14,720 --> 02:46:16,560
potentially designate this for our local

3746
02:46:16,560 --> 02:46:20,000
arts agency capacity building. Um we do

3747
02:46:20,000 --> 02:46:23,040
have $50,000 a year that the council

3748
02:46:23,040 --> 02:46:25,040
approved for us to spend specifically on

3749
02:46:25,040 --> 02:46:27,439
this grant category. We don't have to

3750
02:46:27,439 --> 02:46:29,359
spend the full 50,000. If we don't spend

3751
02:46:29,359 --> 02:46:30,880
it, it kind of will carry over to the

3752
02:46:30,880 --> 02:46:32,720
next year. So, for five years, we have

3753
02:46:32,720 --> 02:46:34,399
$250,000 total.

3754
02:46:34,399 --> 02:46:37,439
>> Are they limited by their exact tier 2

3755
02:46:37,439 --> 02:46:38,640
grant asking?

3756
02:46:38,640 --> 02:46:42,640
>> No. The only thing that I will say is if

3757
02:46:42,640 --> 02:46:44,399
they are currently asking for tier 2

3758
02:46:44,399 --> 02:46:47,920
funding and they are uh recommended at

3759
02:46:47,920 --> 02:46:50,319
20,000 and they're asking for another

3760
02:46:50,319 --> 02:46:51,920
five and it puts them over that 22

3761
02:46:51,920 --> 02:46:53,840
threshold, they do still have to submit

3762
02:46:53,840 --> 02:46:56,479
the same financials that they would for

3763
02:46:56,479 --> 02:46:59,520
tier 2. So that is definitely in their

3764
02:46:59,520 --> 02:47:01,200
manual. We've made reference to that.

3765
02:47:01,200 --> 02:47:02,720
But I do think that's a note that that's

3766
02:47:02,720 --> 02:47:03,920
something I'm going to look at and

3767
02:47:03,920 --> 02:47:05,200
they're going to look at with the

3768
02:47:05,200 --> 02:47:06,560
submissions that come in tomorrow. Will

3769
02:47:06,560 --> 02:47:08,080
you be flexible if they miss the

3770
02:47:08,080 --> 02:47:10,160
deadline because of that specific

3771
02:47:10,160 --> 02:47:11,600
>> I think that can be a request for

3772
02:47:11,600 --> 02:47:14,960
clarification and

3773
02:47:14,960 --> 02:47:16,479
>> yes

3774
02:47:16,479 --> 02:47:19,040
um so that's just an awareness for you.

3775
02:47:19,040 --> 02:47:22,000
We only have three criteria for this one

3776
02:47:22,000 --> 02:47:24,080
but it's the same you'll see it's worded

3777
02:47:24,080 --> 02:47:25,520
in a very similar way. So if you just

3778
02:47:25,520 --> 02:47:29,200
want to kind of scroll down um

3779
02:47:29,200 --> 02:47:30,720
we still have the same kind of guiding

3780
02:47:30,720 --> 02:47:32,399
language to what exceptional, strong,

3781
02:47:32,399 --> 02:47:35,439
adequate means. The three categories are

3782
02:47:35,439 --> 02:47:38,160
sorry what's the first community impact

3783
02:47:38,160 --> 02:47:40,080
I think is the first one. So community

3784
02:47:40,080 --> 02:47:42,080
impact and value

3785
02:47:42,080 --> 02:47:44,880
um and then we have

3786
02:47:44,880 --> 02:47:47,279
partnership and collaboration and then

3787
02:47:47,279 --> 02:47:49,920
the last one is on um financial

3788
02:47:49,920 --> 02:47:51,920
financially sound and and uh

3789
02:47:51,920 --> 02:47:55,040
demonstrated need. So you will find more

3790
02:47:55,040 --> 02:47:57,200
information in the guidelines as well as

3791
02:47:57,200 --> 02:47:59,040
in this document. So if you want to

3792
02:47:59,040 --> 02:48:00,560
spend a little more time once you get

3793
02:48:00,560 --> 02:48:02,720
those assigned to you to look through

3794
02:48:02,720 --> 02:48:05,200
what the kind of criteria is for that

3795
02:48:05,200 --> 02:48:06,960
and the only other thing I will say is

3796
02:48:06,960 --> 02:48:08,479
that so right now we have three

3797
02:48:08,479 --> 02:48:10,960
submitted. I suspect we will have three

3798
02:48:10,960 --> 02:48:12,560
more by the end of day tomorrow. So

3799
02:48:12,560 --> 02:48:15,359
we'll probably have six g applications.

3800
02:48:15,359 --> 02:48:17,840
Um the funding can be used for more than

3801
02:48:17,840 --> 02:48:20,319
one year but we do only have $50,000 a

3802
02:48:20,319 --> 02:48:22,560
year to award it. So I know that's like

3803
02:48:22,560 --> 02:48:24,720
a super fast overview but I don't want

3804
02:48:24,720 --> 02:48:25,920
to spend too much. So if they got

3805
02:48:25,920 --> 02:48:28,000
$50,000, they can use 25,000 this year

3806
02:48:28,000 --> 02:48:30,880
and 25,000 next year. Or is that 25,000

3807
02:48:30,880 --> 02:48:32,399
next year affected by next year's

3808
02:48:32,399 --> 02:48:32,960
budget?

3809
02:48:32,960 --> 02:48:35,520
>> No, it would be like they can use it for

3810
02:48:35,520 --> 02:48:36,560
up to five years.

3811
02:48:36,560 --> 02:48:37,120
>> Okay.

3812
02:48:37,120 --> 02:48:38,720
>> But it would come out of our

3813
02:48:38,720 --> 02:48:42,160
>> this year's a can up to five years, use

3814
02:48:42,160 --> 02:48:42,960
this year's budget.

3815
02:48:42,960 --> 02:48:43,359
>> Correct.

3816
02:48:43,359 --> 02:48:46,950
>> Yes.

3817
02:48:46,960 --> 02:48:49,520
» Any other questions? I know that again.

3818
02:48:49,520 --> 02:48:52,720
We we will be sending emails with very

3819
02:48:52,720 --> 02:48:54,800
specific details for each subcommittee.

3820
02:48:54,800 --> 02:48:58,240
So like if you're on the LAA uh

3821
02:48:58,240 --> 02:48:59,600
subcommittee, you're also going to be

3822
02:48:59,600 --> 02:49:01,600
reviewing the gala applications. We will

3823
02:49:01,600 --> 02:49:03,200
provide again some of more of these

3824
02:49:03,200 --> 02:49:05,920
resources in those emails once um with

3825
02:49:05,920 --> 02:49:07,359
those assignments so that you feel

3826
02:49:07,359 --> 02:49:08,960
comfortable like you have all the things

3827
02:49:08,960 --> 02:49:11,359
at your disposal to to do the reviews

3828
02:49:11,359 --> 02:49:12,160
successfully.

3829
02:49:12,160 --> 02:49:15,520
>> And this is this GA is only for LAAR,

3830
02:49:15,520 --> 02:49:17,520
correct? They've all been this is

3831
02:49:17,520 --> 02:49:19,520
something that is possible.

3832
02:49:19,520 --> 02:49:20,319
>> Yes.

3833
02:49:20,319 --> 02:49:22,880
>> Yeah. And I I keep sending out emails

3834
02:49:22,880 --> 02:49:24,640
and now the fact that I'm in house six

3835
02:49:24,640 --> 02:49:26,240
and I was excited to have three. I

3836
02:49:26,240 --> 02:49:27,520
probably with House six, I'm like maybe

3837
02:49:27,520 --> 02:49:30,319
I spoke too loudly. I don't know. So I

3838
02:49:30,319 --> 02:49:31,359
think we're definitely going to go

3839
02:49:31,359 --> 02:49:33,439
through the budget this year. Um I know

3840
02:49:33,439 --> 02:49:35,120
some of the applications or at least

3841
02:49:35,120 --> 02:49:39,120
proposed applications and they're good. I like I really think

3842
02:49:39,120 --> 02:49:40,560
they're using it in the way that was

3843
02:49:40,560 --> 02:49:41,840
intended for this funding. So I'm

3844
02:49:41,840 --> 02:49:44,240
excited about that. Um, the only other

3845
02:49:44,240 --> 02:49:45,520
thing I was going to kind of point out

3846
02:49:45,520 --> 02:49:47,279
that if you are the lead reviewer for

3847
02:49:47,279 --> 02:49:49,920
somebody that submitted their tier 2 and

3848
02:49:49,920 --> 02:49:52,880
or their LAA application and the gala,

3849
02:49:52,880 --> 02:49:54,720
you'll be the lead reviewer for the gala

3850
02:49:54,720 --> 02:49:56,399
as well. So,

3851
02:49:56,399 --> 02:49:58,319
>> one final question. Only one

3852
02:49:58,319 --> 02:49:59,680
organization can get the money.

3853
02:49:59,680 --> 02:50:02,479
>> No, you have to split the $50.

3854
02:50:02,479 --> 02:50:04,800
>> Yep. However, however you choose to.

3855
02:50:04,800 --> 02:50:06,479
>> Okay. What if it's not fun the project

3856
02:50:06,479 --> 02:50:10,080
they want to do? Um, so they are aware

3857
02:50:10,080 --> 02:50:13,439
of the limitations in the funding and if

3858
02:50:13,439 --> 02:50:16,560
we if maybe we see one that has like a

3859
02:50:16,560 --> 02:50:18,000
lot of merit and you'd like to keep a

3860
02:50:18,000 --> 02:50:19,040
majority of the budget and there's not

3861
02:50:19,040 --> 02:50:20,560
enough left to fund all of them, I'm

3862
02:50:20,560 --> 02:50:22,000
going to encourage them to apply again

3863
02:50:22,000 --> 02:50:24,960
next year. Um, because I would love to

3864
02:50:24,960 --> 02:50:26,960
fund all of the leas at some point with

3865
02:50:26,960 --> 02:50:27,840
this funding

3866
02:50:27,840 --> 02:50:30,080
>> and they once they get the an award they

3867
02:50:30,080 --> 02:50:31,680
can they can apply next year. How long

3868
02:50:31,680 --> 02:50:32,960
until they can apply again? It's not

3869
02:50:32,960 --> 02:50:34,319
that they can't, but we're going to put

3870
02:50:34,319 --> 02:50:35,840
some pretty strong language around if

3871
02:50:35,840 --> 02:50:38,160
you've been funded, you likely will not

3872
02:50:38,160 --> 02:50:40,000
be funded before. We will prioritize

3873
02:50:40,000 --> 02:50:41,920
those that have not yet.

3874
02:50:41,920 --> 02:50:43,920
>> Thank you.

3875
02:50:43,920 --> 02:50:46,479
>> Get out of

3876
02:50:46,479 --> 02:50:50,080
>> So, if you win a prize on KSL, we can't

3877
02:50:50,080 --> 02:50:54,309
for the next prize.

3878
02:50:54,319 --> 02:51:05,110
» Any other questions?

3879
02:51:05,120 --> 02:51:06,560
We covered the deadlines for us.

3880
02:51:06,560 --> 02:51:07,279
>> You did,

3881
02:51:07,279 --> 02:51:08,399
>> dude. It's four.

3882
02:51:08,399 --> 02:51:10,399
>> Is there any Is there any other business

3883
02:51:10,399 --> 02:51:12,880
for the committee?

3884
02:51:12,880 --> 02:51:16,160
>> I'll entertain a motion to adjurnn.

3885
02:51:16,160 --> 02:51:18,560
>> Okay, we are journed at what their time

3886
02:51:18,560 --> 02:51:20,479
is right now. 4:00.

3887
02:51:20,479 --> 02:51:22,720
>> Wow, that's impressive.

3888
02:51:22,720 --> 02:51:23,920
>> That's amazing.

3889
02:51:23,920 --> 02:51:27,520
>> When are we going to get our student?

3890
02:51:27,520 --> 02:51:30,640
If anybody needs to do an event,

3891
02:51:30,640 --> 02:51:33,600
>> what are you doing?