1 00:00:02,320 --> 00:00:05,879 So call to order. 2 00:00:07,759 --> 00:00:14,160 Start with the roll call. Uh Commissioner Williams 3 00:00:13,040 --> 00:00:16,080 » present. >> Chair Mishra 4 00:00:15,280 --> 00:00:19,279 » present. >> Commissioner Govin, 5 00:00:18,080 --> 00:00:22,560 Commissioner Martin >> here. 6 00:00:20,080 --> 00:00:29,039 » Okay. And just noting that um Commissioner Ramen is um not here and 7 00:00:26,960 --> 00:00:34,719 Commissioner Javi and Commissioner Hefner have sent their 8 00:00:32,239 --> 00:00:39,200 apologies via email. >> Thank you. 9 00:00:36,480 --> 00:00:43,640 Next is the Pledge of Allegiance. Commissioner William, will you like to 10 00:00:40,480 --> 00:00:43,640 lead us? 11 00:00:44,960 --> 00:00:53,760 I pledge allegiance to the flag of the United States of America and to the 12 00:00:50,079 --> 00:01:00,199 republic for it stands one nation under God indivisible with liberty and justice 13 00:00:56,960 --> 00:01:00,199 for all. 14 00:01:02,719 --> 00:01:05,719 » Hi. 15 00:01:06,799 --> 00:01:18,439 » So should we do the whole call again or you just will note that? Okay. Okay. 16 00:01:14,000 --> 00:01:18,439 Um, next is approval of agenda. 17 00:01:18,720 --> 00:01:25,000 Anyone who has been able to read through it can vote for I 18 00:01:25,840 --> 00:01:32,600 sure move that we accept the agenda. >> Thank you. 19 00:01:32,960 --> 00:01:36,840 Are there any public comments? 20 00:01:37,200 --> 00:01:43,200 Chair, you also have to do uh the approval of the minutes. 21 00:01:41,040 --> 00:01:49,640 Oh, yes. Sorry. Okay, I missed that. Approval of last meetings minutes which 22 00:01:45,520 --> 00:01:49,640 was on July 8th, 2026. 23 00:01:50,159 --> 00:01:58,880 Anyone per second? I'll second. Thank you. 24 00:01:56,720 --> 00:02:01,880 And now we land on the public comment section. 25 00:02:19,520 --> 00:02:27,080 Do we have Nick? Nikki Shaf 26 00:02:28,959 --> 00:02:34,360 and Kaiser Kzar. >> Yeah. 27 00:02:37,760 --> 00:02:44,640 » Good evening commissioners. My name is Kiza Shariff and I'm on the board of 28 00:02:41,680 --> 00:02:49,120 Essentials First. >> Uh good evening and thank you for having 29 00:02:46,319 --> 00:02:52,000 us over here. Um my name is Nika Sharif. I'm the founder and CEO of Essentials 30 00:02:50,959 --> 00:02:55,599 First. >> So, we want to start by telling you 31 00:02:53,760 --> 00:03:00,480 about where we came from because it's about a mile from this room. Essentials 32 00:02:58,160 --> 00:03:04,800 First started in a Samameish garage. A teenager at East Lake High School and a 33 00:03:02,400 --> 00:03:08,239 mother, Nikki here, started assembling hygiene kits by hand in their garage 34 00:03:06,879 --> 00:03:13,280 because they had learned that families in this region were going without soap 35 00:03:10,640 --> 00:03:19,360 and essential hygiene items. That was 2017. Today, Essentials First serves 36 00:03:16,959 --> 00:03:23,040 more than 15,000 people a year across 56 King County zip codes, including 37 00:03:20,640 --> 00:03:27,680 Seamish. And the founder and Amom still live here in Seamamesh. And Samish has 38 00:03:25,760 --> 00:03:31,440 funded us. And you've supported the community kits program and the World 39 00:03:29,200 --> 00:03:35,680 Food Program in the last funding cycle. And that money put hygiene supplies and 40 00:03:33,599 --> 00:03:40,239 culturally appropriate food directly into households that had run out of 41 00:03:37,360 --> 00:03:45,760 them. Thank you for that. Here's the gap that we exist for. Snap, Vick, and 42 00:03:42,879 --> 00:03:49,680 Tannif do not cover essential hygiene items. They don't cover shampoo. They 43 00:03:47,599 --> 00:03:54,000 don't cover toothpaste. They don't cover laundry detergent or feminine hygiene 44 00:03:51,920 --> 00:03:58,319 products. There is no federal program that does. A family can receive every 45 00:03:56,400 --> 00:04:02,720 benefit that they qualify for and still not be able to wash their clothes for a 46 00:04:00,400 --> 00:04:07,120 job interview or even brush their teeth. We provide these low-income families 47 00:04:04,879 --> 00:04:11,599 with these basic human dignity items so that their income can be stretched to 48 00:04:09,200 --> 00:04:15,920 meet their other needs. Let me tell you about one person, a single mother with a 49 00:04:13,680 --> 00:04:20,720 young son. When we first met met her, she was living on a fixed income with no 50 00:04:18,320 --> 00:04:24,800 stable housing. She needed the basics, personal hygiene, household cleaning 51 00:04:22,560 --> 00:04:29,120 supplies, and essential human dignity items like that. Things that you can't 52 00:04:26,560 --> 00:04:33,360 get from a food bank and can't buy with food benefits. We helped her several 53 00:04:31,120 --> 00:04:37,840 times and then she started volunteering with us. And what our team next did next 54 00:04:36,320 --> 00:04:42,639 is the part that I want you to really hear. We didn't just hand her hygiene 55 00:04:39,840 --> 00:04:47,040 supplies or a box of food. We asked what she wanted her life to look like. We 56 00:04:45,120 --> 00:04:51,199 encouraged her to find her passion and we supported her through her training as 57 00:04:49,040 --> 00:04:55,520 a nursing assistant. She is housed today. She's stable and she's working in 58 00:04:53,680 --> 00:05:00,000 healthcare, a field that this region can't staff faster enough. And more 59 00:04:58,320 --> 00:05:04,160 importantly, she is now a Samisha resident and she's an our neighbor now. 60 00:05:02,400 --> 00:05:08,080 That's what this is commissioners. It's not charity, it's stabilization. And 61 00:05:06,160 --> 00:05:12,639 sometimes it's a whole trajectory of life-changing trajectory. Samish is just 62 00:05:11,039 --> 00:05:17,759 is one of the most prosperous cities in the states in the state. And that's 63 00:05:14,960 --> 00:05:22,639 precisely why this need stays invisible here. Our neighbors in need are in the 64 00:05:20,400 --> 00:05:25,520 school pickup line. They are seniors on fixed incomes. They are new immigrant 65 00:05:24,240 --> 00:05:29,280 families who have moved in here and they're trying to build something new. 66 00:05:27,199 --> 00:05:33,919 So we are asking Samish to continue what it started in every sense. We want we'd 67 00:05:31,680 --> 00:05:38,720 like the commission to renew the support for our community kits program and our 68 00:05:36,080 --> 00:05:41,440 world food program and also for a new program that we've started called 69 00:05:39,840 --> 00:05:45,600 essential skills is a job training program, workforce development program 70 00:05:43,199 --> 00:05:50,800 that will help us to continue um to serve Samish residents like the family 71 00:05:48,080 --> 00:05:55,039 whose story I just shared. Um the Samameish website says that every person 72 00:05:52,880 --> 00:05:58,800 is considered essential and that meeting basic needs is a shared responsibility 73 00:05:56,880 --> 00:06:04,720 and that's the foundational mission of essential first where we aspire to 74 00:06:00,479 --> 00:06:08,280 empower dignity daily. So thank you. >> Thank you so much. 75 00:06:18,400 --> 00:06:26,560 We move on to new business. So today we discuss the uh grant 76 00:06:24,639 --> 00:06:32,240 recommendation handoff to the city council. 77 00:06:28,960 --> 00:06:37,120 » Right. Good evening commissioners. Um so um as you know on October the 6th um the 78 00:06:35,360 --> 00:06:41,680 commission will be presenting to city council um the chair and vice chair and 79 00:06:40,080 --> 00:06:46,720 and we hope the rest of the commission attend. Um so um the commission are 80 00:06:45,520 --> 00:06:50,800 going to be presenting their recommendations 81 00:06:48,240 --> 00:06:54,240 and staff have put together a PowerPoint that we're going to go through this 82 00:06:52,160 --> 00:06:59,599 evening and we'd love to get some feedback from you um if you'd like to 83 00:06:57,120 --> 00:07:04,319 add something or take something out. So, this is like a a first touch from staff 84 00:07:02,560 --> 00:07:10,720 and we'd love to hear your feedback as well. So, we're going to go through the 85 00:07:06,000 --> 00:07:17,199 the uh PowerPoint. Um so, okay, there we go. That's our first page. That's a 86 00:07:13,440 --> 00:07:22,160 that's for October the 6th. Um and then we um have a very light agenda just to 87 00:07:20,560 --> 00:07:26,720 sort of like, you know, provide some structure. We're going to be doing a 88 00:07:23,919 --> 00:07:30,720 summary of human service needs, talking about the review process that you all 89 00:07:28,560 --> 00:07:36,479 did, and then finally the commission recommendation. 90 00:07:33,599 --> 00:07:41,360 Um, so here we have a picture of our dashing uh commission. Um, all looking 91 00:07:39,440 --> 00:07:46,880 quite fabulous and very professional just to remind the the city council that 92 00:07:44,319 --> 00:07:53,199 you know the commissioners you know were appointed by them. Um and then on the 93 00:07:50,000 --> 00:07:57,440 next slide um we show like the depth of experience that we have from 94 00:07:54,879 --> 00:08:02,720 commissioners. Um as you can see we have a highly qualified group with a a 95 00:08:00,000 --> 00:08:08,319 passion for human services and also just showing a wide range of knowledge and 96 00:08:05,520 --> 00:08:15,360 the deep experience of the commission. So that just gives some example. So we 97 00:08:11,440 --> 00:08:22,080 go on to human service needs. Um and we're just putting up some some some 98 00:08:18,960 --> 00:08:27,520 stats here. Um first one is uh we have 9% of our residents are over 65. Um 99 00:08:25,680 --> 00:08:31,039 often times when we think of Samish we always think of a very kid-rich 100 00:08:29,039 --> 00:08:37,760 population and we definitely have that but we definitely also have an aging 101 00:08:33,919 --> 00:08:43,279 population. Um but compared to King County, 53% of Samish households have 102 00:08:40,800 --> 00:08:49,440 children under 18 compared with the county average of 26. 103 00:08:45,920 --> 00:08:53,440 Um also our youth population is at 27% which is higher than the King County 104 00:08:51,040 --> 00:08:59,680 average of 19%. Um, we also have an increasingly diverse 105 00:08:56,240 --> 00:09:06,560 population, uh, with 37% of residents being foreign born compared to the King 106 00:09:02,160 --> 00:09:12,399 County average of 26% and 39% speaking a language other than English at home uh, 107 00:09:09,040 --> 00:09:18,000 compared to the county average of 31%. Um, so that just kind of gives them a 108 00:09:14,000 --> 00:09:24,240 little snapshot um, of our community. Um and then we you know talk about like 109 00:09:20,880 --> 00:09:30,000 understanding the the community needs. Um and then you know we're showing here 110 00:09:26,959 --> 00:09:37,839 that the commission since 2019 have spoken to over 78 providers. Um and you 111 00:09:34,640 --> 00:09:43,360 know spoken in 2025 spoke with 15 partners and had two site visits. Um 112 00:09:41,360 --> 00:09:48,240 also you know you've had the attended the joint human services commission 113 00:09:45,120 --> 00:09:52,959 meeting with your peers from Kirkland is Redmond and just covering a variety of 114 00:09:50,959 --> 00:09:58,240 topics including collective regional responsibility towards homelessness 115 00:09:55,680 --> 00:10:03,200 understanding issues faced by grassroot nonprofits and attending and training to 116 00:10:00,880 --> 00:10:08,720 help us develop a fair and consistent decision in grant making. Um, so this is 117 00:10:06,160 --> 00:10:13,920 just really just to show that the council that like especially in 2025 118 00:10:11,680 --> 00:10:18,880 that was your year of learning and that's where you know you met with 119 00:10:15,839 --> 00:10:23,440 providers, you had forums, you had panel discussions and you also met with your 120 00:10:21,279 --> 00:10:26,720 peers. Um, just to sort of give an example of of the kind of work that 121 00:10:25,279 --> 00:10:31,120 you've done before reviewing applications. 122 00:10:28,959 --> 00:10:36,160 Um, and then we just look at the very briefly we look at the five focus 123 00:10:33,040 --> 00:10:41,279 priority areas. Um so domestic violence um one in three women will experience 124 00:10:38,399 --> 00:10:46,320 domestic violence in their lifetime. Um for basic needs we have 4% of residents 125 00:10:44,079 --> 00:10:53,680 in Samish living below the federal poverty level and it's actually 4.3% and 126 00:10:49,839 --> 00:10:58,720 that amounts to 2,843 of our neighbors, friends and family 127 00:10:56,640 --> 00:11:05,360 that live below the federal poverty level. Um often times we think of Samish 128 00:11:01,360 --> 00:11:10,959 as this very high affluent you know u community and yes we have that but 129 00:11:07,680 --> 00:11:16,720 there's also disparity there. Um also 46% of residents over the age of 75 have 130 00:11:14,399 --> 00:11:23,120 a disability. And then um as we spoke here earlier 39% 131 00:11:21,200 --> 00:11:29,440 of Samish residents speak a language other than English at home. And the last 132 00:11:26,640 --> 00:11:36,320 stat 10% of Samish teens have considered suicide in the last year. Um and that's 133 00:11:33,279 --> 00:11:41,040 quite a startling stat. So moving on. Um, so we're going to talk 134 00:11:38,880 --> 00:11:46,560 now about the grant review process. We really want to show council that it was 135 00:11:44,560 --> 00:11:50,560 a very methodical process that you all went through. So 136 00:11:48,399 --> 00:11:55,440 we're just going to kind of go through um, you know, the process that we did. 137 00:11:53,360 --> 00:12:00,959 Um, so we, you know, we're showing that we had 91 programs applying for funding. 138 00:11:58,720 --> 00:12:11,200 Um the total funding requests was actually 43% higher than 25 26 um um 139 00:12:06,720 --> 00:12:16,000 funding requests. Um and basically like we've seen a big uptick amongst all 140 00:12:13,600 --> 00:12:19,760 cities not just often there's lots of reasons for that. 141 00:12:18,240 --> 00:12:24,160 inflation, uh, paying staff a living wage and 142 00:12:22,399 --> 00:12:28,480 sustaining programs that were once introduced through COVID, as well as 143 00:12:26,560 --> 00:12:36,839 everything going up in the way of like pricing, staffing, etc. Um, so we had a 144 00:12:32,720 --> 00:12:36,839 total of 1,915,284 145 00:12:37,760 --> 00:12:46,200 funding requests and um, we try to budget for 682,736. 146 00:12:46,560 --> 00:12:56,839 So 35% of what was applied for that's the only that's what we were trying to 147 00:12:53,040 --> 00:12:56,839 allocate as a commission. 148 00:12:57,040 --> 00:13:04,959 So very high level overview um just a sort of walk through council um it's 149 00:13:03,600 --> 00:13:12,519 just really just showing that the commission went through a review debate 150 00:13:07,360 --> 00:13:12,519 discussion of all grant applications 151 00:13:13,600 --> 00:13:20,399 and then we also show that as a first touch each commissioner used a 152 00:13:17,920 --> 00:13:24,880 evaluation sheet to initially filter out applications 153 00:13:21,920 --> 00:13:32,079 and really focusing on evaluating applications on key areas is notably 154 00:13:27,920 --> 00:13:37,760 Seamish needs. Um and one of the um sections addressed program accessibility 155 00:13:35,279 --> 00:13:44,519 um also affordability um and then uh addressing language and 156 00:13:40,480 --> 00:13:44,519 cultural specific needs. 157 00:13:44,720 --> 00:13:53,279 So with those 91 applications, um, you know, all commissioners were able to 158 00:13:50,560 --> 00:13:57,040 look at all applications. Um, but knowing that they had to deep dive and 159 00:13:55,040 --> 00:14:04,560 really go in and thoroughly look at applications, we divided the commission 160 00:13:59,760 --> 00:14:11,040 into subgroups. Um and so all the grants were reviewed independently and then the 161 00:14:07,199 --> 00:14:15,440 subgroups came together and discussed and debated and developed a preliminary 162 00:14:13,519 --> 00:14:22,160 funding recommendation. And the subgroups came to the commission 163 00:14:17,760 --> 00:14:25,920 as a whole and um discussed their their their thought process and their 164 00:14:24,240 --> 00:14:30,480 recommendations. Um and then the commission collectively 165 00:14:27,920 --> 00:14:34,639 developed a final recommendation. So we're really kind of showing council 166 00:14:32,320 --> 00:14:40,480 like the structure of it first independent review then subgroup review 167 00:14:38,320 --> 00:14:45,279 and then bringing recommendations to the commission as a whole and the commission 168 00:14:42,800 --> 00:14:48,680 working collectively to bring uh the final recommendation. 169 00:14:49,440 --> 00:15:00,320 Okay. And so and this is um what the commission's recommending. Um so it's 170 00:14:57,839 --> 00:15:06,079 recommending 683,000 a year and um this slide shows us how 171 00:15:04,000 --> 00:15:11,600 the funding is broken in down into the five priority areas. Um and then 172 00:15:09,680 --> 00:15:16,959 obviously like we want to really focus on the fact that there is a lot of 173 00:15:13,040 --> 00:15:21,519 overlap between these areas as well. Um and so yeah that just gives a very high 174 00:15:18,959 --> 00:15:26,160 level snapshot. And then talking about like the intersectionality, 175 00:15:23,839 --> 00:15:30,959 um we know for instance the survivor of domestic violence is also going to need 176 00:15:28,079 --> 00:15:34,639 mental health and basic need support. There's culturally specific food 177 00:15:32,639 --> 00:15:41,040 programs that need basic support. So there's a lot of cross intersection 178 00:15:37,120 --> 00:15:44,040 between um all the different um uh focus areas. 179 00:15:44,160 --> 00:15:54,399 And then the recommendation that the commission um so staff went through and 180 00:15:50,720 --> 00:15:59,600 um looked at like if if council was to approve the recommendation and looking 181 00:15:56,720 --> 00:16:04,320 at applications and and what they're saying with the funding recommendation 182 00:16:02,240 --> 00:16:10,560 in the areas and in the programs that you're recommending um 12,766 183 00:16:08,320 --> 00:16:16,399 Samish residents would be served per year based on that recommendation. 184 00:16:14,240 --> 00:16:21,839 And within that there's comprehensive behavioral health programs, uh mental 185 00:16:19,360 --> 00:16:28,399 health, substance use counseling, case management, senior services supporting 186 00:16:24,720 --> 00:16:32,800 aging in place, basic needs providers providing food, rental and utility 187 00:16:30,320 --> 00:16:38,800 assistance, and then an example of crisis connections, senior support and 188 00:16:34,880 --> 00:16:44,240 DV support services and more. And 189 00:16:41,120 --> 00:16:49,759 that is it. So um that's the the last slide. Um the commission worked hard to 190 00:16:46,639 --> 00:16:52,759 develop the recommendation based on the 682,736. 191 00:16:53,040 --> 00:17:03,440 Um and the commission feels that um the funding allocation really prioritizes 192 00:17:00,880 --> 00:17:08,000 um a focus area towards making like a noticeable impact to the residents of 193 00:17:05,600 --> 00:17:14,400 Samish. So that's like just what staff like have 194 00:17:11,360 --> 00:17:20,959 put together. Um obviously we'd love to hear um from you and um this is a work 195 00:17:18,319 --> 00:17:25,600 in progress. Um we felt like it might be easier to have like something in place 196 00:17:23,280 --> 00:17:31,640 and it's always easier to add and remove and just you know and make it your own. 197 00:17:28,640 --> 00:17:31,640 Yeah. 198 00:17:32,400 --> 00:17:41,280 And then also just an FYI um in the packet council will get a memo um and in 199 00:17:40,080 --> 00:17:44,720 that they will have the funding recommendations and there'll be some 200 00:17:42,880 --> 00:17:50,039 more detail and we'll share that with you be before the meeting on October the 201 00:17:47,039 --> 00:17:50,039 6th. 202 00:17:50,880 --> 00:17:56,880 We'd love to hear comments, feedback, questions. 203 00:17:54,880 --> 00:18:00,880 I think this was really well done. I think it looks really good. um first 204 00:17:59,280 --> 00:18:03,919 time here so I don't have any major comments. I've not been part of the 205 00:18:02,640 --> 00:18:07,520 council recommendation so I don't know if there is anything more we should be 206 00:18:05,440 --> 00:18:11,640 adding but from a first- time perspective it looks really good. 207 00:18:13,760 --> 00:18:20,720 Yeah, I especially love the pictures. They're like so nice. The first slide 208 00:18:18,720 --> 00:18:26,160 with all the kids there is like everyone has to pay attention to it. 209 00:18:22,240 --> 00:18:31,440 » And then also all the um um slides are organizations that we're funding. Yeah. 210 00:18:28,559 --> 00:18:37,440 » So there's like Mary's play, Sophia's way and you know it's called food and 211 00:18:35,520 --> 00:18:44,640 clothing bank and like yeah lots of others I so there yeah there's lots of 212 00:18:39,840 --> 00:18:49,760 uh um yeah organizations that we uh that we currently fund. So as we spoke before 213 00:18:48,000 --> 00:18:54,799 like we will be having another slide to show more numbers of the commission 214 00:18:52,799 --> 00:18:59,280 again different timings hours. >> Okay. So, so would you, so, so just so 215 00:18:57,360 --> 00:19:04,480 we as staff can understand, do you want to have like um like do you feel like it 216 00:19:02,160 --> 00:19:08,080 would help council to understand the number of hours that the commissioners 217 00:19:06,480 --> 00:19:11,760 have put in to reviewing the applications? 218 00:19:09,679 --> 00:19:17,600 Um, okay. So, I'm thinking like so maybe I 219 00:19:16,160 --> 00:19:22,480 reach out to each individual commissioner and just get an idea of how 220 00:19:20,400 --> 00:19:26,559 long they how much time they put into that. Yeah, I think you already have a 221 00:19:24,240 --> 00:19:30,000 slide which shows numbers somewhere. Um we have a slide showing the number of 222 00:19:28,240 --> 00:19:37,520 applications um but not the um 223 00:19:32,640 --> 00:19:41,760 » um this one but I I know so like this but I was thinking of more of a slide 224 00:19:39,200 --> 00:19:46,240 where you have popups um >> like um nowadays it's like a fad where 225 00:19:44,480 --> 00:19:52,240 you just show numbers numbers numbers numbers so it more like how many hours 226 00:19:49,440 --> 00:19:57,120 spent how many site visits done or something like that I don't know what 227 00:19:53,520 --> 00:20:01,760 all matrix can we use to define the work done by the commission in a true manner, 228 00:19:59,520 --> 00:20:06,240 » right? And so you want to focus that on like so then we could like talk about 229 00:20:03,679 --> 00:20:11,039 like application reviews as well as subgroups as well as like okay 230 00:20:08,640 --> 00:20:15,280 commission time. So >> reviewed or hours spent in 231 00:20:14,080 --> 00:20:18,559 » Okay. Something like that. >> Yeah. Yeah. Yeah. So talking about so 232 00:20:16,640 --> 00:20:24,320 commission time would be like when you first read an application also the 233 00:20:20,960 --> 00:20:28,480 training the applications the subgroups the commission meetings done sort of 234 00:20:26,480 --> 00:20:31,360 like okay okay yeah yeah yeah >> different kind of metrics to just make 235 00:20:29,919 --> 00:20:34,799 it more interesting and be like okay it's not just we reviewed the 236 00:20:33,120 --> 00:20:38,320 applications what all goes into reviewing an application. 237 00:20:36,000 --> 00:20:44,320 » Yeah okay okay so it sounds like you you want to for them to see how many hours 238 00:20:41,280 --> 00:20:48,559 of their time that we saved them by doing this. I mean 239 00:20:45,280 --> 00:20:54,320 » maybe yeah and and overall like to get a 360° picture of like meetings were done 240 00:20:51,520 --> 00:20:56,640 site visits were done or public comments I don't know 241 00:20:55,280 --> 00:21:00,799 » how many public comments happened and like as far as site visits so like 242 00:20:58,400 --> 00:21:04,480 that's really the year of learning so like you know yeah you were meeting 243 00:21:02,480 --> 00:21:08,960 every month so so am I hearing from you that you really want to talk about the 244 00:21:05,840 --> 00:21:12,480 application review process you want to >> I think this is the only chance we get 245 00:21:10,799 --> 00:21:15,039 to be in front of the city council after 2 years 246 00:21:13,440 --> 00:21:17,360 » so everything we did in the last two years if you can just summarize in a 247 00:21:16,640 --> 00:21:22,480 slide >> and be like pop 248 00:21:20,480 --> 00:21:26,559 there's that there's that so so I think we've got the the like the year of 249 00:21:24,640 --> 00:21:30,640 learning and then we've got the joint so I think really it's about the number of 250 00:21:28,720 --> 00:21:34,320 hours that the commission spent reviewing the applications and the whole 251 00:21:32,559 --> 00:21:39,760 process it wasn't just the commission meetings it was independent review and 252 00:21:37,120 --> 00:21:45,280 subgroup review and so okay and how many meetings happened till in last two years 253 00:21:42,000 --> 00:21:50,240 like everything is like the one slide consolidated to everything we did in the 254 00:21:47,520 --> 00:21:54,080 last two years and probably not youth sentences there just numbers numbers 255 00:21:52,000 --> 00:21:58,880 numbers numbers >> maybe even how many pages all the 256 00:21:56,400 --> 00:22:03,360 applications total review I think that's a that's a very good idea that's so many 257 00:22:01,600 --> 00:22:06,799 » commissioners >> commissioner go that's that's a really 258 00:22:06,159 --> 00:22:10,600 compelling >> that's a data 259 00:22:07,600 --> 00:22:10,600 » point 260 00:22:12,320 --> 00:22:19,200 I'll take one from the Okay, that's a great Okay, Commissioner Govin. So, 261 00:22:16,000 --> 00:22:22,919 actually the number of pages. Yeah. Okay. Yeah. 262 00:22:36,000 --> 00:22:45,760 There was a slide read where you had what was taken into consideration and I 263 00:22:44,000 --> 00:22:50,880 think you said a couple things that weren't listed there. 264 00:22:47,679 --> 00:22:56,320 » Okay. Um was it the evaluation sheet like the um 265 00:22:52,640 --> 00:23:02,720 » Okay. So, um I think on that um I talked about um cuz I just have some notes that 266 00:22:58,799 --> 00:23:08,240 I normally just uh um let me just >> I see you were even you were expanding. 267 00:23:06,000 --> 00:23:13,039 » Yes, I was expanding and then I'll make sure like you know for the chair and 268 00:23:10,799 --> 00:23:16,400 vice when they when they sort of um present like yeah they can make it their 269 00:23:14,799 --> 00:23:18,240 own just really sort of Yeah. >> Okay. 270 00:23:16,720 --> 00:23:23,280 » Yeah. Just expanding a little bit on that. Yeah. And then there was a 271 00:23:20,320 --> 00:23:28,080 statistic on domestic violence, but it's mostly just geared towards women. Do we 272 00:23:25,280 --> 00:23:32,480 have any statistics for men? >> Um, so that is one in three. That's a 273 00:23:30,400 --> 00:23:38,720 very good point. Um, it's one in three experience 274 00:23:34,880 --> 00:23:45,120 domestic, right? Was it partner domestic? I think it okay. So there is 275 00:23:41,200 --> 00:23:51,600 one for men. It's not as high, but um yes, there is. I think it's one in five 276 00:23:47,440 --> 00:23:55,120 or one in it's higher though but yeah um >> in Seamish 277 00:23:52,720 --> 00:24:01,200 » no so so this is not a Seamish focused one this is just um like domestic that's 278 00:23:58,400 --> 00:24:05,120 like it's it's a well doumented stat so I think the CDC and yeah yeah 279 00:24:03,280 --> 00:24:12,640 » oh okay gotcha >> yeah um the other um data is from the 280 00:24:09,679 --> 00:24:19,360 American community survey so uh we've done the uh 20 is it 2019 the yeah the 281 00:24:16,799 --> 00:24:23,720 2019 to 2024 5-year estimate for American communities. Yeah. Okay. 282 00:24:27,279 --> 00:24:32,880 » And I think like with this slide especially like the 4% doesn't sound but 283 00:24:31,039 --> 00:24:38,159 I think when you put numbers to it like this means 2000 whatever the number was 284 00:24:36,240 --> 00:24:41,880 I think that kind of really personalizes it as well. Yeah. 285 00:24:45,600 --> 00:24:53,360 Do you feel like this PowerPoint has captured the process that you guys went 286 00:24:50,240 --> 00:24:59,120 through? Do you think it like I'd love to hear like, you know, is there 287 00:24:55,600 --> 00:25:03,679 anything we need to add, take out? And if you can't think of anything now, 288 00:25:00,720 --> 00:25:08,080 that's fine because we're around. So, you know, you can always email us or 289 00:25:05,360 --> 00:25:12,080 call us. >> I also think it's well put together. I 290 00:25:09,840 --> 00:25:14,400 had no idea everybody here had all that experience. Yeah, that's very 291 00:25:13,760 --> 00:25:19,279 interesting. >> I like to say we've got the best looking 292 00:25:16,640 --> 00:25:24,880 and the most smartest commission. Yeah, I'm not biased. 293 00:25:22,640 --> 00:25:28,159 » My 41 slide, >> you can do whatever you want. 294 00:25:26,240 --> 00:25:33,559 Commissioner chair M. >> Good picture. It's a nice one. 295 00:25:30,559 --> 00:25:33,559 » Okay. 296 00:25:38,000 --> 00:25:47,360 I mean, so council will have a memo to accompany this as well to like give some 297 00:25:43,760 --> 00:25:53,760 more like background. Um, and so yeah. Um, anything else, Mike? 298 00:25:52,000 --> 00:25:56,880 » The only thing I'd add just for folks that haven't been through the process 299 00:25:55,120 --> 00:26:01,840 before is that when the commission's presenting to council, this isn't asking 300 00:25:59,360 --> 00:26:04,720 for their approval. So all the commission is doing is saying, "We did 301 00:26:03,440 --> 00:26:08,960 all this work. This is our recommendation." 302 00:26:06,320 --> 00:26:13,039 And actually the same night on October 6th, our interim city manager is 303 00:26:10,960 --> 00:26:16,480 presenting his proposed budget to council. So that's the first time 304 00:26:14,880 --> 00:26:20,320 they're seeing his proposed budget. And basically what he's going to say is that 305 00:26:18,720 --> 00:26:25,679 the commission's recommendation is included in his draft budget proposal. 306 00:26:23,520 --> 00:26:29,840 So that's our number is included in what he's putting forward to them. Um so 307 00:26:28,400 --> 00:26:33,919 there's nothing that they need to do that night. They're just going to say 308 00:26:31,440 --> 00:26:37,440 thank you, probably ask a few questions. Um, we always encourage the rest of the 309 00:26:35,919 --> 00:26:43,279 commission to show up in support of the chair and vice chair if you're available 310 00:26:39,120 --> 00:26:48,799 that night. Um, and then from October 6th forward, the council will take the 311 00:26:46,640 --> 00:26:53,440 budget and obviously they can tweak and make adjustments as they see fit if they 312 00:26:51,440 --> 00:26:57,440 don't fully agree with what the interim city manager has recommended. Um, which 313 00:26:55,840 --> 00:27:02,400 which typically happens. It's not unusual. Um, and then they'll adopt the 314 00:27:00,159 --> 00:27:06,960 budget probably by Thanksgiving is typically the goal. So, just a little 315 00:27:04,799 --> 00:27:10,480 bit of context about how our recommendation on the sixth fits into 316 00:27:08,720 --> 00:27:14,799 the bigger picture. >> So, who will go first? Mike, will we 317 00:27:12,559 --> 00:27:19,840 present our recommendations or will the manager present his budget? 318 00:27:17,679 --> 00:27:25,200 » Yeah, we're still talking about that. Uh, it was switched around today so that 319 00:27:21,520 --> 00:27:29,440 the budget comes before the commission. Um, but I I kind of want to switch it 320 00:27:27,440 --> 00:27:30,559 the other way to where you all present first. 321 00:27:30,159 --> 00:27:34,400 » Yeah. >> And then the city manager can say, 322 00:27:32,880 --> 00:27:37,600 "Thanks for their great work. Their numbers included in my budget proposal. 323 00:27:36,320 --> 00:27:40,480 Here's >> yada yada." It it can really go either 324 00:27:39,200 --> 00:27:44,480 way. It's kind of a chicken or an egg thing. But my preference, especially 325 00:27:42,240 --> 00:27:48,480 because you all are here and you probably don't want to stick around for 326 00:27:46,159 --> 00:27:52,320 a couple hours of budget deliberations, that we do we do the human services 327 00:27:50,559 --> 00:27:54,960 commission first. >> Yeah. 328 00:27:53,120 --> 00:27:58,000 » I think that would be nice. Yeah, I agree. Yeah, that would be nice. 329 00:27:56,480 --> 00:28:03,520 » And then can I also just sort of say like you know if council and I know I've 330 00:28:00,000 --> 00:28:08,399 said if council asks questions it's and if you don't know cuz sometimes it's a 331 00:28:05,520 --> 00:28:15,440 lot like you know the staff are here to support so yeah. Yeah, we're around. Um 332 00:28:13,039 --> 00:28:20,240 do other commissions well such as parks and wreck they they have a a larger 333 00:28:18,159 --> 00:28:27,320 budget. Are there other commissions that have big asks, so to say, that are 334 00:28:23,520 --> 00:28:27,320 included in the budget? 335 00:28:28,320 --> 00:28:33,200 I'm not that familiar with the other commission's budgets. I know, for 336 00:28:30,880 --> 00:28:38,880 example, the arts commission has an arts budget. So, they actually do their own 337 00:28:36,000 --> 00:28:44,399 um kind of smaller grant program for art in the community. Um, 338 00:28:41,919 --> 00:28:47,840 and then yeah, like you said, the parks commission 339 00:28:46,000 --> 00:28:54,799 provides feedback and oversees, for example, our parks capital improvement 340 00:28:49,679 --> 00:29:01,279 plan. Um, but I don't know, they do give out some smaller grants to like the 341 00:28:56,799 --> 00:29:08,080 Samish Symphony and the fish hatchery, I think, and the the gardening one. 342 00:29:05,279 --> 00:29:12,000 So there are there are a couple smaller grant programs within the parks and 343 00:29:10,080 --> 00:29:15,840 within arts, but ours is a little bit unique. Um, 344 00:29:14,480 --> 00:29:20,799 so it's not something that they're going to be familiar with, which is I think 345 00:29:17,760 --> 00:29:25,840 why we kind of want to explain to them >> what all it took and 346 00:29:22,559 --> 00:29:34,240 » what you're recommending. So do we um mention how there was a how 347 00:29:30,559 --> 00:29:39,760 many grant applications mentioned was there mention how many oh there it is 348 00:29:36,720 --> 00:29:45,840 programs I think that's fascinating 91 programs in this city you know 349 00:29:43,760 --> 00:29:50,559 » I'd kind of like to mention more of them or is that coming up 350 00:29:47,840 --> 00:29:54,240 » with the memo there'll be an um an exhibit A or whatever and then that will 351 00:29:52,320 --> 00:29:59,440 have your breakdown of all the recommend recommendations. Um, so we're not going 352 00:29:56,799 --> 00:30:05,039 into specifics relating to certain applications, but council will have all 353 00:30:01,840 --> 00:30:09,279 that information. Um, yeah. And they they might just be like, great. Or they 354 00:30:06,720 --> 00:30:12,480 may they may even ask question on one particular application. We just don't 355 00:30:11,200 --> 00:30:15,279 know. So yeah. >> So you're saying it's not worth putting 356 00:30:13,919 --> 00:30:19,840 on the slide? >> Um, when we've got that many um 357 00:30:17,760 --> 00:30:25,120 applications and programs, it's just a lot to put on a slide. Um, council will 358 00:30:22,559 --> 00:30:28,960 have a memo. Yep. So my mic's in this. So if you scroll down like so council 359 00:30:27,360 --> 00:30:33,440 will have a memo with all this information. 360 00:30:30,480 --> 00:30:38,240 Um and that's just basic needs. So there's a yeah there's a lot of um so 361 00:30:36,720 --> 00:30:41,440 they'll have all that. >> Yeah. 362 00:30:38,799 --> 00:30:44,720 » Can we put the summary there on the slide where we say just call out the 363 00:30:43,200 --> 00:30:50,080 main groups and say this much was requested. Oh, there is one. So that is 364 00:30:47,279 --> 00:30:53,039 one there is a pie chart I saw with like basic needs so much and 365 00:30:51,520 --> 00:30:55,039 » no the requested versus >> oh the request 366 00:30:54,000 --> 00:30:59,679 » detail. Oh >> if you go back to the Excel mic I think 367 00:30:57,440 --> 00:31:05,760 it's the top uh commissioner goven do you mean this this top section here? 368 00:31:03,039 --> 00:31:12,559 » So you know they know that we did deliberate and we didn't just hand out 369 00:31:08,799 --> 00:31:17,120 you know money. We actually were very I want to say diligent about how we 370 00:31:14,799 --> 00:31:20,000 alerted the grants. I I don't know what does the rest of the commission think. 371 00:31:18,399 --> 00:31:23,760 Is it worth putting the summary on one of the slides? 372 00:31:20,640 --> 00:31:26,320 » A few of them. Yes, for few of them I'm not quite sure. 373 00:31:24,640 --> 00:31:33,200 » No, no, just the summary of the five. >> Yeah, I understand. It was a requested 374 00:31:28,799 --> 00:31:38,000 and the recommended has a um big difference. 375 00:31:34,080 --> 00:31:41,200 » Okay. So the first question will be why and then we'll have to go and explain 376 00:31:39,360 --> 00:31:45,279 that. I mean not that we have any problems explaining it. That is just 377 00:31:43,519 --> 00:31:48,399 putting the numbers right >> and they will have the sheet anyways. 378 00:31:47,039 --> 00:31:53,480 They will have the sheet right here with them and they can ask those questions. 379 00:31:50,480 --> 00:31:53,480 » Yeah. 380 00:31:58,799 --> 00:32:07,519 » So don't add it. So this is what we recommending right? Okay. We do talk 381 00:32:04,640 --> 00:32:11,120 about um it's not all on one slide, but we do have the total grant amount 382 00:32:09,679 --> 00:32:16,159 requested here. Oh, >> so you can kind of see, you know, we're 383 00:32:12,720 --> 00:32:20,159 going from this request to this >> budget. Um 384 00:32:18,720 --> 00:32:22,640 but we could certainly show that in a different way if the commission would 385 00:32:21,200 --> 00:32:27,840 like. >> Oh, what's the aim? To show them what 386 00:32:25,360 --> 00:32:31,440 was requested. You're saying so that it it's not like we're just giving away 387 00:32:29,360 --> 00:32:35,919 money, right? Yeah, I just think it feels it kind of shows a little bit of 388 00:32:33,519 --> 00:32:40,000 diligence like you know this is how we evaluate it and I agree that it looks a 389 00:32:38,399 --> 00:32:46,080 little bad that you know domestic violence got like 10% I think of what 390 00:32:42,559 --> 00:32:49,519 they asked. Um yeah that that might beg a lot of questions not just from the 391 00:32:47,440 --> 00:32:53,679 council but the rest of the people who are watching they might um they might 392 00:32:52,159 --> 00:32:58,240 not understand that because application was incomplete or 393 00:32:56,000 --> 00:33:02,480 » I don't know here I I mean question >> I don't mind putting here in the bracket 394 00:33:00,000 --> 00:33:08,480 itself like say domestic violence 32k whatever in the bracket requested so 395 00:33:05,120 --> 00:33:12,640 much requested so much I don't know so that it's all consolidated in one slide 396 00:33:10,559 --> 00:33:16,960 the pie chart >> do you think it will make a it will have 397 00:33:14,799 --> 00:33:20,720 a problem there. >> I think that 398 00:33:19,440 --> 00:33:25,440 like I hear what you're saying, Commissioner Govin, but then I also feel 399 00:33:23,200 --> 00:33:29,919 like it's weighing up the thing of like giving too much detail 400 00:33:27,840 --> 00:33:35,760 » versus kind of keeping it more high level. Um they're going to have the um 401 00:33:32,960 --> 00:33:40,559 the Excel um sheet that Mike showed that will be with the memo. So this will be a 402 00:33:38,240 --> 00:33:44,399 breakdown of all the different like requested and the recommendations. 403 00:33:43,519 --> 00:33:48,080 Um >> no I I agree Rita. I think it will open 404 00:33:46,799 --> 00:33:52,799 a can of worms. >> We'll skip that. But now that you 405 00:33:50,399 --> 00:33:57,679 mention it um the domestic violence there was a 406 00:33:54,880 --> 00:34:02,559 request in basic needs. But it's also an entire subgroup, right? 407 00:33:59,600 --> 00:34:07,200 » Um no it was all in um the domestic violence was pretty much all in the 408 00:34:04,799 --> 00:34:11,839 violence. Yeah. Subgroup. Yeah. Yeah. Um, bear in mind as well that like you 409 00:34:09,760 --> 00:34:16,079 know there are always outliers as well. Like I think in that one there was I 410 00:34:14,639 --> 00:34:23,359 think in the domestic violence group there was one that was asking for like 411 00:34:17,200 --> 00:34:25,760 300,000 and yeah so it's uh >> yeah I don't think one of them was 412 00:34:24,960 --> 00:34:30,720 really high. >> Yeah. Yeah. That kind of skews the the 413 00:34:28,240 --> 00:34:34,079 the the data so to speak. That was friends of youth, wasn't it? 414 00:34:32,399 --> 00:34:38,879 » That was friends of youth for basic needs. And I think the more you love, 415 00:34:37,119 --> 00:34:44,159 the more we love, I think in domestic violence. Yeah. There was another one in 416 00:34:41,839 --> 00:34:48,879 uh Oh, the more Yeah. the more we love the 417 00:34:46,800 --> 00:34:50,720 crisis healing center. That was Yeah. Yeah. 418 00:34:49,760 --> 00:34:54,159 » Yeah. >> Yeah. 419 00:34:52,320 --> 00:34:58,000 Yeah. It does it just look It does look sad. If you didn't know anything, you 420 00:34:56,240 --> 00:34:59,440 would think, oh, well, you know, why didn't they? 421 00:34:58,880 --> 00:35:04,400 » Yeah. >> And but that's that's their prerogative. 422 00:35:02,480 --> 00:35:08,160 If they have a question that's we have an answer. It wasn't 423 00:35:06,720 --> 00:35:12,800 » not just council. There are going to be other people who are watching 424 00:35:10,240 --> 00:35:16,079 » and they might not understand you know the process that we went through. So 425 00:35:14,240 --> 00:35:18,960 they were like what you know domestic violence you've given only 10% of what 426 00:35:17,920 --> 00:35:23,200 they asked. I know >> you know I think I think you're right. 427 00:35:20,400 --> 00:35:28,400 Let's just skip it on second thought. >> Would it help to add a comment 428 00:35:25,920 --> 00:35:32,320 somewhere? Maybe not that they're incomplete 429 00:35:30,320 --> 00:35:34,800 applications, but maybe just say we did get a lot of incomplete applications 430 00:35:34,160 --> 00:35:39,680 this year. >> Oh, we did get a few, but not that many. 431 00:35:37,280 --> 00:35:44,320 And I think when you get into the weeds, it becomes like it's really hard. You 432 00:35:42,079 --> 00:35:48,720 don't want to damn an organization and say it publicly. 433 00:35:46,160 --> 00:35:51,680 » Um, that's not kind of like, you know, and I think it's just really talking 434 00:35:50,240 --> 00:35:57,280 about, look, you know, we did our due diligence. We looked to see about Samish 435 00:35:54,560 --> 00:36:01,680 residents served. We looked at them not just the application but what they've 436 00:35:58,880 --> 00:36:07,359 done in the past and you know if they've not been able to achieve their service 437 00:36:03,440 --> 00:36:10,880 units this grant cycle we were skeptical that they were going to be able to 438 00:36:08,560 --> 00:36:16,480 achieve their service units this cycle coming up. Um, I always say like to all 439 00:36:14,160 --> 00:36:21,280 the nonprofits that we fund, like the commission when they give out when they 440 00:36:18,400 --> 00:36:26,800 allocate funding, their intent is for you to get that funding. Like you don't 441 00:36:24,079 --> 00:36:32,160 want to save money, right? But if they're not achieving their service 442 00:36:28,400 --> 00:36:36,720 units, we don't pay them. So I think like you know as as a commission you 443 00:36:34,240 --> 00:36:41,920 really kind of looked at an application and you also asked me the question of 444 00:36:38,400 --> 00:36:46,720 like well okay and and as staff like you know we also have to say look you know 445 00:36:44,000 --> 00:36:50,960 yes this is an application but I need to give you some historical context and for 446 00:36:48,720 --> 00:36:55,839 this application that they applied for they didn't get paid for like three 447 00:36:52,960 --> 00:37:00,960 quarters out of four because they weren't able to achieve their service 448 00:36:57,359 --> 00:37:05,839 units. Um, so I think you're trying to be very good wardens of of public 449 00:37:03,760 --> 00:37:10,800 dollars. >> Can we include that somewhere that we 450 00:37:08,000 --> 00:37:15,760 also considered their past record in meeting their service units because that 451 00:37:13,839 --> 00:37:21,680 was definitely one of the key factors we considered, right? So can we 452 00:37:18,240 --> 00:37:26,480 » that goes in the um this sheet which we filled out the evaluation sheet 453 00:37:24,160 --> 00:37:30,320 » that well that had that question I remember answering it. So, so, so that 454 00:37:28,400 --> 00:37:34,880 was like it was a very like you know are they kind of like focus on Samish like 455 00:37:32,960 --> 00:37:38,000 you know residents um >> previous service units 456 00:37:36,320 --> 00:37:43,280 » yeah achieved and all >> yeah and so it's I think you know 457 00:37:41,680 --> 00:37:46,640 yeah it's kind of I I do hear what you're saying the domestic violence one 458 00:37:44,800 --> 00:37:51,839 in particular you know there was a huge request and you know but then there was 459 00:37:48,800 --> 00:37:56,160 a huge outlier asking for way much money you know way too much money but uh but I 460 00:37:54,400 --> 00:38:00,400 think as a commission you can really say yeah you did your due diligence You 461 00:37:57,920 --> 00:38:05,440 looked at the application, you looked at service units, and then you also 462 00:38:02,400 --> 00:38:08,480 checked, you know, not only like, you know, they're saying they're going to do 463 00:38:06,560 --> 00:38:13,920 these service units. Did they do those in the past? If they're applying again, 464 00:38:10,880 --> 00:38:20,560 and if they didn't, then what's changed? You know, 465 00:38:15,280 --> 00:38:24,960 » um, so are we adding it to this slide? >> Adding what? I'm I'm just like, yeah. 466 00:38:23,520 --> 00:38:29,359 What do you think, Mike? I mean >> that we took into consideration whether 467 00:38:27,760 --> 00:38:32,160 they >> because in the past 468 00:38:30,400 --> 00:38:38,480 » we checked for the completeness of >> I was thinking about service units cuz I 469 00:38:35,359 --> 00:38:42,560 think it swayed all of us in >> I was thinking we can put a slide which 470 00:38:40,960 --> 00:38:47,040 says process improvements for next time or 471 00:38:45,200 --> 00:38:52,160 something like that or lessons learned by all the commissioners by doing this 472 00:38:49,040 --> 00:38:56,320 going through this process this time. I I remember discussing that while they 473 00:38:54,800 --> 00:38:59,920 fill the applications, while the nonprofits fill these applications, 474 00:38:58,320 --> 00:39:03,920 before they hit the submit button, there would be and we all agreed to it there 475 00:39:02,160 --> 00:39:07,680 should be a process which checks everything and tells them like flags it 476 00:39:06,320 --> 00:39:12,960 like hey your application is not complete we can't submit it. So that we 477 00:39:10,079 --> 00:39:17,680 are encouraging them to review their application before submission if it is a 478 00:39:14,720 --> 00:39:21,599 complete application or not. So and and how if we have discussed these things 479 00:39:19,359 --> 00:39:26,240 and they have come out as um some lessons learned from the process it 480 00:39:24,000 --> 00:39:32,079 would be wise for us to implement them for the next cycle. Um I think I 481 00:39:30,079 --> 00:39:37,440 absolutely hear what you're saying um Chishra the thing is is that we have a 482 00:39:34,160 --> 00:39:43,079 joint application with 17 other cities and so that's that's kind of like 483 00:39:43,119 --> 00:39:53,599 yeah um I do hear what you're saying but I will say as staff we we go on and on 484 00:39:50,960 --> 00:40:00,480 and on like a year before even applications come out like so I will 485 00:39:56,800 --> 00:40:04,400 next next like summer start reaching out to organizations say if you have not 486 00:40:02,480 --> 00:40:11,280 applied for funding you need to come and see me. We do we meet with them 487 00:40:07,200 --> 00:40:17,119 oneonone. Then we have a pre application workshop multiple times in the fall of 488 00:40:14,480 --> 00:40:22,880 next year. Then the applications will open next year um in 27 the spring of 489 00:40:20,800 --> 00:40:26,240 and then we have multiple so like you know 490 00:40:24,560 --> 00:40:31,680 I hear what you're saying and it would be nice to like you know 491 00:40:29,200 --> 00:40:38,079 but it's also on the provider as well if they cannot submit something that we 492 00:40:34,000 --> 00:40:41,839 have worked with them we've the the when they apply they have a workshop 493 00:40:40,000 --> 00:40:46,480 that they can review and they have all the slides from that and it's a 494 00:40:44,079 --> 00:40:49,440 recording So there's only so much hold handing we can 495 00:40:48,560 --> 00:40:54,240 do unfortunately. >> I agree and it's it's an amazing 496 00:40:52,240 --> 00:40:58,480 pre-process like pre-application process which has been set up and 497 00:40:56,560 --> 00:41:02,480 » kind of they have been told this multiple times or probably all 498 00:41:00,720 --> 00:41:07,599 » the material they would ever require for the application is present at their 499 00:41:04,079 --> 00:41:13,200 disposal. Um how do the applications happen just for my knowledge? Like are 500 00:41:09,680 --> 00:41:17,920 is there a portal the portal? Yes. It's a shared portal um that's run by the 501 00:41:15,760 --> 00:41:21,920 city of Redmond and then they basically set up an account um and then they work 502 00:41:20,480 --> 00:41:27,520 on their application and then they submit it and so it goes into this 503 00:41:24,160 --> 00:41:31,920 shared portal and then we uh along with all the other cities like work together 504 00:41:29,599 --> 00:41:36,960 to download them and then >> Yeah. So how we see the application all 505 00:41:34,880 --> 00:41:41,359 these separate um >> sections in the application all of them 506 00:41:39,280 --> 00:41:44,160 are separate boxes for them to fill things out 507 00:41:42,319 --> 00:41:48,400 » and then one by one they go through each of them and then submit the final 508 00:41:45,760 --> 00:41:51,440 application which then gets to the the original form which we see right now 509 00:41:50,000 --> 00:41:57,040 like the entire page. Okay. >> Yeah. So just again just out of my 510 00:41:54,880 --> 00:42:01,839 curiosity are there asterisks on the compulsory fields where people know that 511 00:41:59,760 --> 00:42:07,280 hey I have to fill this out otherwise my application will not be completed. 512 00:42:04,319 --> 00:42:10,240 Yeah, I believe so. I I think cuz I I I filled in when I was 513 00:42:08,560 --> 00:42:13,200 » all I want to say is >> coming from a computer science 514 00:42:11,680 --> 00:42:17,680 background when you hit that submit button there will be a very small check 515 00:42:15,440 --> 00:42:22,640 which needs to be put there to say like hey the compulsy fields have not been 516 00:42:20,319 --> 00:42:26,079 done and the application is incomplete we cannot accept it 517 00:42:23,839 --> 00:42:30,640 » that's interesting cuz I feel like >> so that covers us from all sides like 518 00:42:28,720 --> 00:42:33,359 hey we are doing all the due diligence to make sure that you are not submitting 519 00:42:32,000 --> 00:42:36,640 an incomplete application >> I mean they have checklists 520 00:42:36,000 --> 00:42:40,960 that. Yeah, >> but we can force it programmatically. 521 00:42:39,040 --> 00:42:44,800 » Yeah, that's that's I mean I can bring it up. I mean like I know we're going to 522 00:42:42,560 --> 00:42:50,480 be doing a joint meeting with the other 17 cities to talk about process 523 00:42:47,680 --> 00:42:54,960 improvements. It's hard because like having 17 cities 524 00:42:52,079 --> 00:42:59,200 » take me there like agree. Yes, maybe you could come and help you. Um, no, but no, 525 00:42:57,119 --> 00:43:05,280 I do absolutely hear you like and and that is great feedback for staff to go 526 00:43:02,319 --> 00:43:09,520 and speak and just figure out you can't go past you can't submit unless you've 527 00:43:08,880 --> 00:43:11,599 Yeah, >> I hear what you're saying. 528 00:43:10,480 --> 00:43:15,280 » Required fields. >> Required fields. Yeah, 529 00:43:13,200 --> 00:43:19,599 » it's a very easy thing to do on that but and hence I just wanted to know what is 530 00:43:17,440 --> 00:43:23,119 the way of submission and how do they do it and all of that. Yeah, I've 531 00:43:21,359 --> 00:43:27,359 understood that clarity on that and then I can also provide that feedback because 532 00:43:25,119 --> 00:43:31,440 I know in October there's going to be a joint meeting for us to talk about the 533 00:43:29,920 --> 00:43:35,280 process. Yeah. >> Yeah. 534 00:43:32,480 --> 00:43:40,480 » Because if if in the long run their application is not accepted because they 535 00:43:38,240 --> 00:43:44,000 didn't fill it out, >> they might as well know that at time of 536 00:43:42,400 --> 00:43:47,599 submission. you know, if that because that's their 537 00:43:45,359 --> 00:43:52,160 last chance to actually fill it out and do something even if you know, if it's 538 00:43:49,680 --> 00:43:56,800 just a little red mark and then okay, yes, I submit even though it's not 539 00:43:54,560 --> 00:44:00,240 filled out, you know, just a pause. Is that kind of what you're saying, Somia? 540 00:43:58,480 --> 00:44:04,240 » I agree on that because I understand what you just mentioned. Sometimes they 541 00:44:02,480 --> 00:44:06,160 know that this is required, but they actually just don't have the numbers to 542 00:44:05,599 --> 00:44:10,720 provide. >> Yeah. And in that case, they need to 543 00:44:08,240 --> 00:44:16,560 write NA or something so that we know that it's not like that they missed it. 544 00:44:14,720 --> 00:44:20,160 » Just they don't have a number and so that we we we feel comfortable taking 545 00:44:19,200 --> 00:44:22,640 our decisions. >> Yeah. 546 00:44:20,560 --> 00:44:25,359 » And not like, oh my god, they just missed. They just had incompleted 547 00:44:24,160 --> 00:44:30,400 application. That's so bad. >> Right. Right. Yeah. I mean, it's hard. I 548 00:44:28,160 --> 00:44:36,480 mean like we've had organizations in the past, not this go around but um a senior 549 00:44:33,520 --> 00:44:40,000 organization that missed the deadline and the deadline was on a Friday and she 550 00:44:38,400 --> 00:44:44,319 thought it was on the Monday >> and unfortunately you know we couldn't 551 00:44:42,319 --> 00:44:47,920 open it cuz if we opened it for them then we'd have to open it for everyone 552 00:44:45,920 --> 00:44:52,079 else. though I do hear what you're saying like so what can we do 553 00:44:50,319 --> 00:44:56,720 proactively before that time like and when they go 554 00:44:54,720 --> 00:45:01,280 through that process they shouldn't be able to go to the next thing and if they 555 00:44:58,880 --> 00:45:08,400 haven't filled out something so yeah um I would definitely um bring that 556 00:45:05,280 --> 00:45:13,280 feedback up to to to the rest of the um um cities yeah I think would also save 557 00:45:11,119 --> 00:45:16,880 us time you know like we're not looking for an entire application and then 558 00:45:14,720 --> 00:45:20,079 saying oh my god this is incomplete. You know, we know that when we get an 559 00:45:18,240 --> 00:45:22,400 application, it is complete. It's good to go. 560 00:45:20,560 --> 00:45:26,640 » I agree. And saves staff's time as well. Like 17 cities, so many staff working on 561 00:45:24,319 --> 00:45:30,720 it and trying to like reach out to these organizations, reminding them of doing 562 00:45:28,319 --> 00:45:35,359 things. I mean, in the world of AI now, we can all do it programmatically. 563 00:45:33,119 --> 00:45:41,280 » So, yeah, let's leverage that more. >> Yeah. No, great point. Fantastic. 564 00:45:39,200 --> 00:45:45,680 All right. So what we'll do is that like we had that any other feedback you want 565 00:45:43,680 --> 00:45:51,280 to give us regarding the PowerPoint? We've taken some points about trying to 566 00:45:48,160 --> 00:45:57,119 put sort of um hours spent on reviewing the applications 567 00:45:53,680 --> 00:46:02,400 um and then talking about like past applications and reviews 568 00:46:00,000 --> 00:46:07,079 um and just how much time the commission spent reviewing the applications. 569 00:46:08,960 --> 00:46:18,880 and then I'll provide that feedback to um the rest of the cities that are part 570 00:46:14,560 --> 00:46:24,880 of the um of the portal. Anything else? And then we will work on 571 00:46:22,160 --> 00:46:30,560 this and then send it out to the commission to look at again. Um we'll 572 00:46:27,599 --> 00:46:36,240 also provide um the memo that we're putting together. Um that will give more 573 00:46:32,720 --> 00:46:39,359 context to to to the process to council. So hopefully what will happen is the 574 00:46:37,680 --> 00:46:44,240 council will look at the memo, they'll look at the recommendations and then on 575 00:46:42,400 --> 00:46:49,280 the October 6 you'll be able to present. So they'll they'll they'll have some uh 576 00:46:46,560 --> 00:46:54,480 uh background as well. So for presenting do we go through each of these slides? 577 00:46:51,680 --> 00:47:00,960 Um so yeah I mean that's like you know I mean it would be yourself and uh vice 578 00:46:57,440 --> 00:47:06,319 chair Javi um and then we'll have a meeting with with the both of you um and 579 00:47:04,160 --> 00:47:11,040 then yeah you can decide how you want to present that if you want to go turn in 580 00:47:08,640 --> 00:47:18,079 turn or if you want to focus on certain slides or whatever. So um yeah and then 581 00:47:15,200 --> 00:47:22,960 you know again like staff is there so if there's a question that you're not quite 582 00:47:20,240 --> 00:47:26,079 sure about you know we we can also chime in. 583 00:47:23,520 --> 00:47:29,280 » Yeah. >> Cool. I have all right more comments. I 584 00:47:28,400 --> 00:47:35,359 like this. >> Is it still possible to add the stat for 585 00:47:32,560 --> 00:47:38,960 DB just so it's not >> so would you like decided? 586 00:47:37,040 --> 00:47:43,680 » Okay. So you Okay. So you want it for men as well. Okay. Great. 587 00:47:40,960 --> 00:47:48,640 » Yeah. I guess cuz you said if it's just overall it kind of like 588 00:47:45,440 --> 00:47:50,319 » I think it's intimate partner violence. So 589 00:47:49,119 --> 00:47:54,560 » that's what you said. >> Yeah. So should I look at that? So 590 00:47:52,720 --> 00:47:58,560 that's okay. Let let me just Yeah. 591 00:47:56,880 --> 00:48:01,359 » I don't know. Just so it doesn't just seem 592 00:47:59,040 --> 00:48:06,400 » we can average it out to person then. How many people one out of five or 593 00:48:04,079 --> 00:48:11,280 whatever like average it out between men and women and just use a general term 594 00:48:09,119 --> 00:48:14,560 » that will dilute the metric >> you know 595 00:48:11,920 --> 00:48:19,040 » just adding other say we add that as well one and three and maybe one in five 596 00:48:16,800 --> 00:48:21,920 one in six whatever face domestic violence 597 00:48:19,359 --> 00:48:26,319 » or did you say it doesn't exist? No, no, no, no. It it definitely exists. I feel 598 00:48:24,400 --> 00:48:31,280 like, you know, and obviously domestic violence can happen like any gender and 599 00:48:29,440 --> 00:48:37,040 it doesn't just have to be females. It can be men as well. Um, but we know that 600 00:48:34,240 --> 00:48:40,079 the overwhelming propensity is towards women. 601 00:48:38,079 --> 00:48:43,200 » Um, but yeah, I can look and see the stat and see. 602 00:48:41,520 --> 00:48:50,240 » Yeah, I think it'd be good to add to that second uh statistic because it is 603 00:48:45,680 --> 00:48:54,960 eye opening. Yeah, if it dilutes the the um the number then maybe just 604 00:48:54,400 --> 00:48:58,160 create >> just put both. 605 00:48:55,920 --> 00:49:01,040 » I think we just three women and maybe one in 10 men. 606 00:48:59,359 --> 00:49:05,920 » Okay. Whatever it is, >> which is more intense to show and then 607 00:49:04,000 --> 00:49:09,280 we just use it. Right. In this case, it just happened to be 608 00:49:07,680 --> 00:49:13,200 » Do you want to talk to it? Do you want it on the slide or would you like to 609 00:49:11,040 --> 00:49:18,720 talk to it? So you've got one in three women and then you can also just add to 610 00:49:15,920 --> 00:49:21,200 it and say and then also one or whatever the stat is. So I can find that stat for 611 00:49:20,800 --> 00:49:24,000 you. >> Yeah. 612 00:49:21,520 --> 00:49:26,880 » Yeah. If you have the stats speak to it. Yeah. 613 00:49:24,480 --> 00:49:31,920 » Yeah. So um as staff like we can write notes and then you can add takeaway and 614 00:49:29,839 --> 00:49:35,480 make it your own however. Yeah. Yeah. Okay. Great point. 615 00:49:42,720 --> 00:49:50,160 Okay, thank you for creating those pres that presentation. It was really 616 00:49:46,800 --> 00:49:55,359 beautiful and um thank you for the discussion. We have now some points we 617 00:49:52,640 --> 00:50:00,480 would want to work on. Next we have the staff report. Okay, 618 00:49:58,000 --> 00:50:05,760 this is very brief um because we were on vacation both Mike and I and um not for 619 00:50:03,839 --> 00:50:11,040 the whole time but for a while. Um just the one thing that happened uh we had a 620 00:50:07,599 --> 00:50:18,240 welcoming farmers market and that was on um August uh Wednesday August the 26th. 621 00:50:14,400 --> 00:50:24,800 We had seven stores including um six cultural local nonprofits. Uh the Y came 622 00:50:22,079 --> 00:50:28,800 as well and the city had a table. Um so that was just like it was a welcoming 623 00:50:26,480 --> 00:50:34,559 farmers market and uh we really promoted the local um cultural nonprofits. Um and 624 00:50:32,960 --> 00:50:39,760 that's it. And Mike and I are just getting back into the swing of things. 625 00:50:36,240 --> 00:50:42,800 So, uh um yeah, you can talk about your vacations, too. 626 00:50:41,040 --> 00:50:48,160 » Oh, that wouldn't be in staff report. That might be afterwards. But yes, 627 00:50:46,319 --> 00:50:53,200 » awesome. Thank you for that. Any commissioner reports? 628 00:50:51,359 --> 00:50:59,280 So I don't know if this is the right forum to speak but um just something 629 00:50:56,800 --> 00:51:04,240 that you know I felt I don't know if the city can facilitate this or if you can 630 00:51:01,200 --> 00:51:09,839 bring it up but over the summer I started uh playing majong with a few 631 00:51:08,000 --> 00:51:14,400 neighbors and now it's a pretty somebody just started it and now we all meet 632 00:51:11,520 --> 00:51:20,000 every week and we just play majong we talk um I found it extremely connecting 633 00:51:17,760 --> 00:51:25,760 because we are from diverse backgrounds We are Asians, we Indians, we are white 634 00:51:22,240 --> 00:51:30,400 people, we are you know so it's it's so nice to meet with people and we are 635 00:51:28,880 --> 00:51:33,920 constantly like whose house should we meet? Do you have enough tables? Do you 636 00:51:32,000 --> 00:51:38,240 have enough chairs? But it would be really good if I don't know if the city 637 00:51:35,760 --> 00:51:43,200 can facilitate for just people to have a place to meet you know and just do 638 00:51:40,800 --> 00:51:46,800 things like this because I feel like we are really missing a place where like we 639 00:51:45,440 --> 00:51:50,000 can't do it in the library. it be too loud 640 00:51:48,000 --> 00:51:53,760 » uh you know so it would be really good if the city maybe can facilate and not 641 00:51:52,000 --> 00:51:57,839 just for the majong group you know for people in general to just meet I know a 642 00:51:56,000 --> 00:52:03,119 group another group that plays American majong meets at big block brewery 643 00:52:00,800 --> 00:52:08,160 um you know and they meet every week and we play Hong Kong majong and we meet in 644 00:52:05,200 --> 00:52:13,440 someone's house but I think everybody would appreciate having a place to just 645 00:52:11,520 --> 00:52:18,960 meet and you know connect with our neighbors so just something that I 646 00:52:16,400 --> 00:52:22,960 experienced over the summer. >> I think initially we were able to book 647 00:52:20,720 --> 00:52:27,280 the conference rooms up there, but I don't know if that's still a practice. 648 00:52:24,880 --> 00:52:33,520 » Is that in the Y? >> Oh, yeah. The Y the Y has two conference 649 00:52:30,480 --> 00:52:36,000 rooms, but I don't know the specifics of how 650 00:52:34,079 --> 00:52:37,040 » a lot of nonprofits otherwise you have to pay. 651 00:52:36,720 --> 00:52:42,319 » Okay. >> You know, only nonprofits they allow to 652 00:52:39,920 --> 00:52:46,480 meet. Um, we are not a nonprofit. We're just neighbors. So you don't want to pay 653 00:52:44,240 --> 00:52:49,119 to book a room otherwise. >> So just a a community space that doesn't 654 00:52:48,880 --> 00:52:52,400 cost >> money, right? 655 00:52:51,119 --> 00:52:57,200 » Yeah, good question. >> I mean our only cost is the snacks that 656 00:52:55,200 --> 00:53:01,119 we bring like all of us bring snacks but other than that you know we all have 657 00:52:58,559 --> 00:53:06,720 sets we all share but you know it' be really good if we could not just us like 658 00:53:04,400 --> 00:53:11,599 anybody you know finds a place that we can just meet. 659 00:53:09,760 --> 00:53:18,800 » Okay. So, just out of curiosity, what happened to that building 93 92? 660 00:53:14,800 --> 00:53:24,559 Actually, 120. I'll let Mike take over. >> Yeah, the um council is still in the 661 00:53:21,200 --> 00:53:27,440 process of studying that space. Um and I can't remember when it's scheduled to 662 00:53:26,000 --> 00:53:32,559 come back to them next, but I think there's going to be a report out 663 00:53:29,280 --> 00:53:36,400 sometime soon. So, if there's interest in that, I can let the commission know 664 00:53:34,000 --> 00:53:39,920 the next time that's um coming up for discussion in front of city council. So 665 00:53:38,400 --> 00:53:44,240 they are still deciding what to do with that space. Is that so? 666 00:53:42,000 --> 00:53:50,319 » Yeah. It's it started off with uh kind of an evaluation of just the basics of 667 00:53:46,960 --> 00:53:55,440 the space like is it um safe for earthquakes, you know, the critical 668 00:53:52,160 --> 00:54:00,000 areas on site, um the HVAC system, all that because we we kind of inherited the 669 00:53:57,599 --> 00:54:03,839 building unexpectedly from CW when they left. Um and so it's kind of been 670 00:54:02,319 --> 00:54:07,200 progressing from there. Once we've determined that it was safe to inhabit, 671 00:54:05,760 --> 00:54:12,079 then it's like what are the potential uses and and so on. So, it's kind of a 672 00:54:09,280 --> 00:54:16,240 multi-step process. Um, but I'll need to check to see where where they are in the 673 00:54:13,599 --> 00:54:19,200 process. It's run by our facilities team. 674 00:54:17,440 --> 00:54:21,839 » Yeah. And do they have a deadline by when they will be presenting that 675 00:54:20,640 --> 00:54:23,440 report? >> I'll have to get back to you on that 676 00:54:23,040 --> 00:54:24,559 one. >> Yeah. 677 00:54:24,079 --> 00:54:29,440 » Thanks. >> Yeah, we can like request to have a room 678 00:54:27,200 --> 00:54:33,359 there which will be which will be all always booked then. 679 00:54:31,599 --> 00:54:37,680 There are a lot of community groups that have expressed interest in having some 680 00:54:34,880 --> 00:54:40,960 space at building 120. It's definitely a big topic of conversation. 681 00:54:39,280 --> 00:54:45,000 » Everyone is eyeing that building. >> They are. They are. Yes. 682 00:54:47,440 --> 00:54:54,800 » Awesome. Thank you for that. Um the next meeting agenda topics 683 00:54:52,960 --> 00:54:58,800 that's on Tuesday, October 6 with the city council where we present the grant 684 00:54:57,040 --> 00:55:02,800 recommendation. Yeah. 685 00:55:00,720 --> 00:55:07,839 Yes. Actually, yeah. Um and then the October meeting will be cancelled in lie 686 00:55:05,359 --> 00:55:12,640 of the October 6th meeting. >> Um yeah. 687 00:55:09,520 --> 00:55:18,480 » Is that um at 6:30 on >> 6:30? Um so we'll get back to you. 688 00:55:15,680 --> 00:55:23,440 Currently we're not on the top of the agenda. So we're going to see. Yeah. So 689 00:55:21,359 --> 00:55:28,280 so we we'll be back in touch to give you an idea of what time that would be. 690 00:55:25,280 --> 00:55:28,280 Okay. 691 00:55:28,400 --> 00:55:32,119 That's it for today.