1 00:00:02,800 --> 00:00:11,640 Okay. And then I guess I should share my screen. Let's see. I've been doing wrong here. 2 00:00:15,270 --> 00:00:16,370 Sure screen. 3 00:00:17,670 --> 00:00:22,010 Okay. Can you see the clinic is platform or the VD manager site? 4 00:00:23,010 --> 00:00:34,770 Okay. Cool. So what I did is I just created a quick agenda. So just really quickly just to kind of walk through the essentially the entire process, but not quite. 5 00:00:35,790 --> 00:00:37,810 just because we're kind of short on time. 6 00:00:39,870 --> 00:00:41,630 So I create a meeting for today. 7 00:00:42,370 --> 00:00:45,190 I added a couple of consent items. 8 00:00:45,850 --> 00:00:48,150 Basically all I did was just duplicate the same item 9 00:00:48,150 --> 00:00:49,210 over and over again. 10 00:00:49,470 --> 00:00:52,210 And then I put two items in consent 11 00:00:52,210 --> 00:00:54,190 and one item in regular business. 12 00:00:55,850 --> 00:00:58,030 And then what I did is I downloaded the agenda 13 00:00:58,030 --> 00:01:01,310 and the packet and then I published the agenda 14 00:01:01,310 --> 00:01:04,030 and the packet to the training holder 15 00:01:04,030 --> 00:01:05,750 or the to the training view page. 16 00:01:07,750 --> 00:01:13,510 You can see I published it today at 7.38 or 7.58, excuse me. 17 00:01:14,250 --> 00:01:18,030 And now it shows up over here on the training view page. 18 00:01:18,990 --> 00:01:25,050 So typically the process would be to send it to the main page that will be embedded in your site. 19 00:01:26,350 --> 00:01:28,210 Questions on that process? 20 00:01:29,670 --> 00:01:30,590 Nope, I make sense. 21 00:01:30,590 --> 00:01:35,510 Okay, so we got our date, time, agenda, and packet here. 22 00:01:36,310 --> 00:01:40,630 We're going to run a meeting and we're going to check to see, make sure that the link is working over here. 23 00:01:41,830 --> 00:01:44,650 I don't expect we're going to have cameras or microphones turned on. 24 00:01:44,750 --> 00:01:50,730 We'll either see an empty room or we'll get color bars, so I'm not really sure what we'll get. 25 00:01:53,350 --> 00:01:57,730 So I've opened up live manager. 26 00:01:57,730 --> 00:02:04,330 So here's live manager, let me go ahead and start back at the kind of the beginning here. 27 00:02:05,690 --> 00:02:15,770 So when I go to that IP address of the encoder, which is 192, 164.4.100 forward slash live manager, 28 00:02:17,010 --> 00:02:21,890 has to be in a Microsoft browser so that can be either Internet Explorer or Microsoft Edge. 29 00:02:22,670 --> 00:02:28,090 Once I get there, I'm going to be presented with the splash screen here, and I'm going to open up my manager. 30 00:02:28,570 --> 00:02:35,950 This is going to launch the application from the browser of any machine that's on your network. 31 00:02:36,430 --> 00:02:38,690 So on that, when they need to network, 32 00:02:40,750 --> 00:02:41,890 I'm going to go to the meetings tab. 33 00:02:43,070 --> 00:02:46,170 And I apologize, I'm fighting off a cold here, so I'm going to be sniffling. 34 00:02:48,230 --> 00:02:54,010 I have my test meeting for training, so that's the meeting we just created over here. 35 00:02:54,550 --> 00:02:56,170 I'm going to load that meeting up. 36 00:02:57,290 --> 00:03:01,110 That's going to load in all of my agenda sections, as well as my items. 37 00:03:02,050 --> 00:03:08,070 And any of the attachments associated with those items over here on the agenda page for the agenda column. 38 00:03:09,110 --> 00:03:11,770 You can hide or show the attachments. 39 00:03:12,230 --> 00:03:16,490 I like to hide them just so I have a little bit more real estate to work with. 40 00:03:18,410 --> 00:03:25,730 And then you'll notice once we've loaded the meeting in the start button here, 41 00:03:25,810 --> 00:03:27,710 we'll be illuminated for us. 42 00:03:27,770 --> 00:03:30,930 You have the three tabs across the top here. 43 00:03:31,050 --> 00:03:35,210 You have selected item, which means when you select an item on the left hand side, 44 00:03:35,370 --> 00:03:36,910 it displays here in the center. 45 00:03:38,720 --> 00:03:44,400 We have the speakers tab, so anytime we have speakers that we're associating with an item, we'll appear here. 46 00:03:45,040 --> 00:03:49,620 And then we have our attendees, which are our voting members. 47 00:03:49,900 --> 00:03:52,440 And in this case, this is the CEO. 48 00:03:53,360 --> 00:03:53,640 Yes. 49 00:03:55,340 --> 00:03:57,120 Yeah. So Tanya is the CEO. 50 00:03:57,900 --> 00:04:01,440 So we've got our voting members listed, Tanya listed as well. 51 00:04:01,900 --> 00:04:05,720 These also show up on the agenda and the packet in the header. 52 00:04:06,620 --> 00:04:08,720 I think anything else here. 53 00:04:10,280 --> 00:04:14,480 Okay, so once we've got all of our people loaded and ready to go, we're going to hit the start button. 54 00:04:15,360 --> 00:04:20,140 What this does is it sends a message to the encoder to start recording and broadcasting. 55 00:04:21,100 --> 00:04:28,600 So you can see now it's great out the start button up here, which you may or may not be able to see here. 56 00:04:30,620 --> 00:04:42,380 the time remaining is 59 minutes and 43 seconds. So basically once I set this agenda, excuse me, I set this meeting up for hour, as to how long it was going to run. 57 00:05:00,980 --> 00:05:15,980 However, you can extend using the extend button, extend the time. As you can see, each time I click it, it adds 30 minutes of time to the time remaining. You just want to make sure you don't run out of time. 58 00:05:19,020 --> 00:05:31,660 Once the meeting starting, we've extended the meeting a couple of hours here. So we've got two and a half hours worth of time. We don't have to let it run the entire two and a half hours. We can stop that at any time. 59 00:05:32,960 --> 00:05:38,740 over here on the view page, we're going to have a live link. Hopefully, yeah, there we go. 60 00:05:39,760 --> 00:05:44,720 Both the date will change to an in progress link or the live video link will display here. 61 00:05:46,100 --> 00:05:52,340 Both links will take you to the same place. Essentially, it would be the live stream of the meeting. 62 00:05:53,280 --> 00:05:59,740 And then any, this is probably, if my guess is right, this is probably the machine that's 63 00:05:59,740 --> 00:06:04,220 into the encoder that you're running the Zoom meetings from. 64 00:06:05,400 --> 00:06:12,820 The question, um, um, the, uh, or like really a question for a list, do you recall, 65 00:06:12,880 --> 00:06:17,060 so the live manager, where you're at, Mike, this is that, that's what the chair is 66 00:06:17,060 --> 00:06:21,300 going to see is that from, from our practice sessions where we settled on, like the chair 67 00:06:21,300 --> 00:06:24,940 is the one who runs the live manager, um, meeting. 68 00:06:25,640 --> 00:06:26,040 Mm-hmm. 69 00:06:26,040 --> 00:06:26,900 That is correct. 70 00:06:27,960 --> 00:06:33,060 So yeah, your clerk or the chair, we'll see that screen with an 71 00:06:33,060 --> 00:06:35,500 screen that's running live manager. 72 00:06:37,420 --> 00:06:40,940 And then your constituents or anyone viewing the video are 73 00:06:40,940 --> 00:06:42,900 going to see that zoom. 74 00:06:43,900 --> 00:06:44,980 Mm-hmm. 75 00:06:44,980 --> 00:06:45,480 Mm-hmm. 76 00:06:45,660 --> 00:06:49,000 But as far as like running the starting the meeting on live manager, 77 00:06:49,480 --> 00:06:51,760 that's, because remember we are practicing it two ways, 78 00:06:51,880 --> 00:06:55,480 but I think it's the clerk who will be doing that. 79 00:06:55,480 --> 00:06:56,640 So what might you do it basically? 80 00:06:57,440 --> 00:07:00,400 Yeah, it's usually the person that does the minutes simply 81 00:07:00,400 --> 00:07:03,980 because they're basically following the chair's lead. 82 00:07:04,960 --> 00:07:06,900 And I don't know whether the chair says, 83 00:07:07,240 --> 00:07:09,580 what's the next item on the agenda or the chair says, 84 00:07:09,700 --> 00:07:11,660 the next item on the agenda is. 85 00:07:12,440 --> 00:07:16,500 And as those things are bookmarker, excuse me, 86 00:07:16,600 --> 00:07:18,600 as the chair calls the items, 87 00:07:20,680 --> 00:07:22,280 let me go back over here, sorry. 88 00:07:22,280 --> 00:07:31,520 As the chair calls the items, whoever's operating live manager will simply record that item and that will timestamp or bookmark the item. 89 00:07:32,560 --> 00:07:33,920 There's two ways to do it. 90 00:07:33,960 --> 00:07:42,080 One, you click on to the item on the left hand side and press record in the center or you double click on the item on the left hand side. 91 00:07:42,440 --> 00:07:46,240 That will bookmark and timestamp the item and bring it over to the right. 92 00:07:47,160 --> 00:07:48,860 I think that's my question. 93 00:07:50,700 --> 00:07:56,360 We, it's, so that it sounds like any specific two people, or can the clerk do it? 94 00:07:56,680 --> 00:08:00,160 No, the clerk would be the main person doing the indexing. 95 00:08:01,060 --> 00:08:03,980 They would be usually it's the person that does the minutes, because, 96 00:08:04,080 --> 00:08:09,440 and the reason for that is because they do the timestamping and they know what data they 97 00:08:09,440 --> 00:08:12,980 want to put into their minutes, whereas the chair might not. 98 00:08:12,980 --> 00:08:17,680 And the chair is most likely going to be a bit busy probably, you know, 99 00:08:17,860 --> 00:08:20,800 sorry, we only have one, like we only have one. 100 00:08:21,000 --> 00:08:23,700 So I'm using them interchangeably, but we have only one. 101 00:08:24,680 --> 00:08:28,840 Sounds like you're describing a clerk and a chair, but we only have one person. 102 00:08:29,320 --> 00:08:32,580 I thought the chair was like the president of the board. 103 00:08:32,820 --> 00:08:35,720 Oh, no, no, that's what I'm saying. 104 00:08:36,160 --> 00:08:38,820 Sorry, the clerk does all of the facilitating. 105 00:08:39,700 --> 00:08:42,400 Okay, then that's the person who does this thing. 106 00:08:44,000 --> 00:08:52,060 the clerk or the chair? Is the clerk chair, chair clerk? That person, that one person, that's the person that this is the board president. It's not in live 107 00:08:52,060 --> 00:08:56,200 manager at all. No. No. No. It should not be. No. Yeah. OK. 108 00:08:56,820 --> 00:09:09,440 Yeah. OK. So, as the person who's operating live manager, Bookmarks, the items, the little show is the current item on the floor. To your constituents who are watching the live stream. 109 00:09:09,940 --> 00:09:23,940 Okay. So far so good. Okay. If we bookmark the item incorrectly, we can right click on our side here and just hit right click on the item. 110 00:09:24,680 --> 00:09:34,140 Just hit delete. You'll tell me if you wanted to delete it from the minutes, go ahead and delete it and don't bring us back to the item we were currently on or the current the item we were on previously. 111 00:09:35,020 --> 00:09:40,160 which is roll call. Here's where you're going to determine who's here and who's not. 112 00:09:41,540 --> 00:09:45,460 So we've already determined in the attendees who the voting members are and who is not. 113 00:09:46,220 --> 00:09:49,900 In the roll call what we're trying to figure out is who's president who's not. 114 00:09:50,220 --> 00:09:55,740 Because as if we mark somebody as absent, those people will not show up in the motion in voting options 115 00:09:56,700 --> 00:09:59,920 by design. But we'll assume for today's meeting. 116 00:10:00,000 --> 00:10:15,640 So if you had items that were approval, there would be a motion on the floor. I'm going to skip over these items. You can go out of order when you're bookmarking items. So if you wanted to take your public comments first and then come back to the president's report, you can do that. 117 00:10:16,120 --> 00:10:17,780 For your general public comments, 118 00:10:19,900 --> 00:10:25,840 we can list our speakers, but I can click them to the speakers. I can go and add speakers. 119 00:10:26,280 --> 00:10:33,060 And when I click on to the Add Speakers option, if I look in the drop down window, you're going to see all of the voting members. 120 00:10:34,640 --> 00:10:42,040 Plus, any other members that we've added in the past. So if you have kind of your frequent flyers, you can place them in. 121 00:10:42,200 --> 00:10:47,180 As you can see, I put in some kind of generic ones here, speaker one and speaker two. 122 00:10:47,660 --> 00:10:55,520 So for the people that don't want to give their name or if you don't want to spend the time during the meeting to actually write the person's name down. 123 00:10:55,520 --> 00:11:05,740 you can just put in the speaker names if you do have the speaker name you can go ahead and place that person in the into the queue and then call them in the order that you want. 124 00:11:07,140 --> 00:11:08,820 So we'll go ahead and call speaker one. 125 00:11:09,600 --> 00:11:15,760 That will put the speaker one into the current speaker area with the timer associated with that speaker. 126 00:11:17,140 --> 00:11:19,420 And you can start that person's timer. 127 00:11:20,200 --> 00:11:31,720 It'll put a quick note in the box, box down here telling you who the speaker is, and then you can say anything you want with regards to that speaker. 128 00:11:32,620 --> 00:11:35,260 So I could just the board about this and that. 129 00:11:35,860 --> 00:11:40,100 We go ahead and record that that will record a note over on the right hand side. 130 00:11:41,160 --> 00:11:48,740 When that person is done with their speaking, go ahead and stop speaker through that person out and then call the next person. 131 00:11:48,740 --> 00:11:58,100 So, it'll put the items into the order that you place them, but you can call them out of order, so if we want to call Mike next, you go ahead and call Mike. 132 00:12:09,160 --> 00:12:14,100 So, it'll try to help you also with spelling. If it doesn't recognize anything. 133 00:12:15,740 --> 00:12:16,800 That's so good. 134 00:12:18,760 --> 00:12:22,460 So, this and that is what I was hoping to write here. 135 00:12:22,460 --> 00:12:46,460 And then I'll record my note and clear my speaker out we'll call the next person start that person's timer that you can change the timing of that person using the little buttons here for the quick kind of thing or you can just kind of type in what you want that speaker to have so if you have a lot of people that are speaking on an item. 136 00:12:48,320 --> 00:13:03,240 You know, the president of or what is the person who runs the person at the head of the board. They call the president or the, well, the clerk runs the meeting, but we have a board president. 137 00:13:03,720 --> 00:13:11,260 Board president maybe says, hey, we've got 50 people that want to speak on this item instead of giving everybody three minutes. 138 00:13:11,260 --> 00:13:17,580 We're going to give everybody two minutes, so you can select whatever time you want. 139 00:13:18,380 --> 00:13:22,620 When the timer gets past 30 seconds, it'll turn yellow, when it gets to five seconds, 140 00:13:22,780 --> 00:13:23,460 it'll turn red. 141 00:13:24,220 --> 00:13:30,060 That's just a visual cue for the clerk to know that the time is winding down to that person. 142 00:13:30,880 --> 00:13:34,980 When it gets down to zero, that's the time you just pretty much tell the person, hey, it's 143 00:13:34,980 --> 00:13:36,740 time to wrap up. 144 00:13:37,640 --> 00:13:40,180 Let's see five, four, yeah, so it changes to red. 145 00:13:41,780 --> 00:13:49,440 And when that person's done, we go ahead and clear them out, and then we can go back to the next item or a previous item that we skipped over. 146 00:13:50,020 --> 00:13:51,900 So we go to the president's report. 147 00:14:01,190 --> 00:14:07,670 And as much information as you want to put in there, this information will ultimately be available to go into the minutes. 148 00:14:07,690 --> 00:14:15,950 You don't have to place it into the minutes, but again, this is why it's important that that clear chair person runs the meeting because they know what info they want to do. 149 00:14:15,950 --> 00:14:17,010 place in here. 150 00:14:20,610 --> 00:14:25,030 timestamp each of the items as they're called, so as the president calls the item, 151 00:14:25,590 --> 00:14:31,570 or as the chair takes the next item on the agenda, then just simply double click the item that 152 00:14:31,570 --> 00:14:38,870 sets the timestamp and moves the item over into the minutes column. We get into regular business. 153 00:14:39,850 --> 00:14:47,310 Now in consent, if typically we'll take the consent on the header or on the section header, 154 00:14:47,310 --> 00:14:54,750 Instead of each of the items individually because most of the time consent items are handled with one motion and one vote 155 00:14:56,840 --> 00:14:58,900 If an item is pulled from consent 156 00:15:00,000 --> 00:15:07,800 Can you help me out on this? If they're pulled from consent, do they move to regular business? Or are they just handled separately from the rest of the consent items? 157 00:15:09,400 --> 00:15:16,040 I don't know if I've seen one. Typically, like you first described, they're all in one motion, so the clerk reads each, like, title. 158 00:15:16,980 --> 00:15:20,260 But then it's all one motion. And I haven't seen it, not approved or pulled. 159 00:15:20,740 --> 00:15:23,040 Okay, cool. All right. Well, then that makes it easier. 160 00:15:24,060 --> 00:15:27,880 So the clerk will read, hey, we've got on the regular business consent items. 161 00:15:27,960 --> 00:15:30,040 We've got 10 A, test item. 162 00:15:30,260 --> 00:15:35,220 We've got 10 B, test item, and then it would be like, you know, approval of billing for XYZ 163 00:15:35,220 --> 00:15:37,140 or approving for these things. 164 00:15:37,660 --> 00:15:41,240 You know, usually consent items are usually under a certain dollar amount. 165 00:15:41,240 --> 00:15:42,620 They're kind of housekeeping items. 166 00:15:42,800 --> 00:15:44,940 And again, not really something that's going to be controversial. 167 00:15:46,260 --> 00:15:48,080 So they usually do them all in one motion. 168 00:15:48,080 --> 00:15:56,300 boat at this point we would go ahead and click on to the motion button or the President would say 169 00:15:56,300 --> 00:16:02,920 I'll entertain a motion someone will say I move the item let's say it's let's say it's 170 00:16:02,920 --> 00:16:10,860 Lee Roy that moves the item and then I need a second and then Mary and looks very Ann Mary Ann 171 00:16:10,860 --> 00:16:17,540 seconds the item and that's to approve regular business consent items now you can in the motion text 172 00:16:17,540 --> 00:16:24,540 if they decide to change things on you or add some additional text, you can certainly add that stuff in here, 173 00:16:26,340 --> 00:16:36,490 the regular business consent items or you can say items, you know, 10 A and B, something like that. 174 00:16:37,770 --> 00:16:44,410 So they want to approve the regular business consent items 10 A and 10 B. We can record 175 00:16:45,590 --> 00:16:49,210 That records the motion, and then we have our vote records. 176 00:16:49,430 --> 00:16:52,210 Now, by default, we set everybody to a Y-vote. 177 00:16:52,590 --> 00:16:54,970 That way, all you have to do is if somebody votes nay, 178 00:16:55,930 --> 00:17:00,090 as I mentioned, if somebody is absent previously, they'll show up here as absent. 179 00:17:00,510 --> 00:17:05,010 If they recuse themselves, meaning they have a conflict and interest of the item, 180 00:17:05,690 --> 00:17:08,670 they'll recuse themselves, so you'll be able to mark them as recuse. 181 00:17:09,170 --> 00:17:13,250 And if they decide to abstain from item, we can mark them that way as well. 182 00:17:15,130 --> 00:17:18,170 typically consent is going to be mostly in all in favor. 183 00:17:19,090 --> 00:17:21,270 So I'll go ahead and record them that way. 184 00:17:23,010 --> 00:17:25,090 Then we'll go down to regular business. 185 00:17:25,690 --> 00:17:28,790 So we have our regular business, and then we're going to go to the individual item. 186 00:17:29,050 --> 00:17:32,330 So depending upon how many regular business items you have, 187 00:17:33,270 --> 00:17:36,610 one, ten, whatever, you're going to take each item individually. 188 00:17:38,530 --> 00:17:40,470 As these are action items, typically, 189 00:17:41,130 --> 00:17:46,550 you'll probably have public comment on each of the items as well or some of the items maybe. 190 00:17:48,390 --> 00:17:54,250 So again, when we timestamp the item, the president might say, do we have any people that 191 00:17:54,250 --> 00:18:00,070 the public that we speak is so we would go up to our speakers, add our speakers in just the same 192 00:18:00,070 --> 00:18:07,510 way we did during the public comment section, add that person in, call that person, let them start 193 00:18:07,510 --> 00:18:15,250 their timer, let them talk. And then when they're done, we clear them out. They'll bring the information 194 00:18:15,250 --> 00:18:20,990 back to the board. Maybe there's discussion from the board, so we can say a discussion 195 00:18:22,010 --> 00:18:29,470 on the board. And if you wanted to get into depth as far as, you know, to Mr. Sonso, 196 00:18:29,550 --> 00:18:36,670 or Mr. Sonso, or whatever they spoke about, you can plug those people in. And then at that point, 197 00:18:36,670 --> 00:18:45,670 The president might say, okay, discussion, the other questions, concerns, we'll go ahead and entertain a motion, so we'll do a motion, who buy. 198 00:18:46,670 --> 00:19:02,650 Do Mary and moved it and then seconded by Joaquin, and that's to approve and you know, based on the item, the suggested item information will go into the motion text, but you can fill in whatever you want. So this is to approve. 199 00:19:02,650 --> 00:19:11,350 test item and perhaps Marianne said some other things like test item with the following 200 00:19:17,450 --> 00:19:30,090 provisions, provisions and then it might be like, you know, A, B, C, you know, whatever it might be. 201 00:19:30,950 --> 00:19:33,410 And then they go ahead and record that. 202 00:19:33,410 --> 00:19:40,950 excuse me, then we take our vote. So you might have a nay here, a year, let's say we'll have an 203 00:19:40,950 --> 00:19:46,550 abstention here. And then if you do have, I think we talked about this before, you might have 204 00:19:46,550 --> 00:19:52,830 something where you require a two thirds vote. If that is the case, you can click on 205 00:19:52,830 --> 00:19:59,290 a little two thirds vote and then we'll do the math for you. Otherwise it defaults to the majority. 206 00:19:59,290 --> 00:19:59,770 Thank you. 207 00:20:00,000 --> 00:20:07,140 In this case, this one is going to pass a three to one with one abstention. I'll go ahead and record that. 208 00:20:08,840 --> 00:20:14,620 And then we get down into the commissioner's comments and reports. Close session if there is any. 209 00:20:15,320 --> 00:20:17,000 So if you have close session. 210 00:20:18,580 --> 00:20:22,800 And I mean, I guess I'm going to ask this again. I know I probably asked this a dozen times. 211 00:20:23,540 --> 00:20:27,260 Do you hold your close sessions in the board room that you're in? 212 00:20:27,260 --> 00:20:30,060 or do you go to a separate room like an 213 00:20:30,060 --> 00:20:34,480 isler room behind the chambers or some other place in the building? 214 00:20:35,440 --> 00:20:38,560 And, honestly, we've only been remote since I've been with the housing authority. 215 00:20:39,340 --> 00:20:42,420 So typically, it's been a breakout room on Zoom. 216 00:20:42,680 --> 00:20:43,760 Breakout room on Zoom. 217 00:20:44,040 --> 00:20:44,640 Okay, yeah. 218 00:20:46,820 --> 00:20:51,800 So, usually what clients will do is they'll pause the recording here. 219 00:20:52,840 --> 00:20:55,140 And then again, the feed is going to be coming 220 00:20:55,140 --> 00:20:56,420 so if you're doing a breakout room, 221 00:20:56,420 --> 00:21:04,560 I don't know how that works with Zoom, I'm assuming it's not, you'd have to join that breakout room to see that feed or something like that. 222 00:21:06,680 --> 00:21:14,620 So at that point, then when they come back from closed session, you would just go ahead and restart the meeting or start the recording again. 223 00:21:14,620 --> 00:21:27,080 You can say, what came out of closed session, you know, action taken in closed session or you can put whatever it was. 224 00:21:27,760 --> 00:21:30,600 And then at the end here, we're going to go ahead and adjourn. 225 00:21:30,620 --> 00:21:33,960 Whether they do, hey, we're adjourning at E23. 226 00:21:34,740 --> 00:21:43,680 I would just put in the time, E23 AM, and record, or if they do a formal motion, this would be a motion to adjourn. 227 00:21:43,680 --> 00:21:48,680 So where the action approve, you can select from the drop-down window here. 228 00:21:49,980 --> 00:21:52,680 I think we might out there's a turn right there. 229 00:21:54,280 --> 00:21:58,540 So motion, seconder, do a turn. 230 00:21:59,000 --> 00:22:01,620 And then we could even just say in the motion text B23, 231 00:22:04,300 --> 00:22:07,540 and record, or you can even record a unanimous yay. 232 00:22:07,780 --> 00:22:09,240 It just saves you an extra click. 233 00:22:09,580 --> 00:22:11,660 So if everybody says all the favor, those opposed, 234 00:22:11,660 --> 00:22:16,680 and then they're all done. While you're recording the motion, you can just go ahead and record 235 00:22:16,680 --> 00:22:22,180 the unanimous Yavote. That will record both the motion and the vote in a single click. 236 00:22:25,620 --> 00:22:25,940 Questions? 237 00:22:28,980 --> 00:22:32,580 Okay. When I'm done, I'm going to go ahead and hit the red stop button. 238 00:22:32,940 --> 00:22:36,680 I'm going to pop up this little thing here to ask me what I like to finalize my meetings. 239 00:22:37,300 --> 00:22:42,880 This is simply an RU Shore type message. So if I hit cancel, my meeting is still going to 240 00:22:42,880 --> 00:22:49,000 continue to run. It will run for the next two hours and 11 minutes if I do nothing. But 241 00:22:49,000 --> 00:22:52,540 what I want to do is make sure that I can go ahead and stop it and then I'm going to do 242 00:22:52,540 --> 00:22:56,020 my post meeting process now. So I'm going to finalize my meeting. 243 00:22:58,260 --> 00:22:59,120 This will take a second, 244 00:22:59,300 --> 00:23:04,000 this sends the message to the encoder that says, hey, we're done broadcasting the meeting 245 00:23:04,000 --> 00:23:08,300 and recording the meeting. This is the only thing we're going to use live-minute 246 00:23:08,300 --> 00:23:11,040 for is literally running the live meeting. 247 00:23:11,360 --> 00:23:13,860 After this, we don't touch this application again 248 00:23:13,860 --> 00:23:15,080 until our next meeting. 249 00:23:18,560 --> 00:23:20,260 So I'm going to go ahead and exit out. 250 00:23:20,520 --> 00:23:23,600 And I noticed that there was some updates on your encoder. 251 00:23:23,920 --> 00:23:27,980 So I'm going to go ahead and restart your encoder 252 00:23:27,980 --> 00:23:29,600 based upon your updates. 253 00:23:31,840 --> 00:23:34,120 So I downloaded all the updates that were on here. 254 00:23:34,240 --> 00:23:39,080 And now I'm going to go ahead and restart update and restart. 255 00:23:44,200 --> 00:23:45,060 And then did you go? 256 00:23:45,060 --> 00:23:49,100 But I'm going to go ahead and do it's Microsoft updates here and while it's doing that, 257 00:23:49,160 --> 00:23:54,680 I'm going to go ahead and navigate away and go back over to our network. 258 00:23:55,300 --> 00:23:55,660 Here. 259 00:23:58,860 --> 00:24:00,460 So in the granic is platform. 260 00:24:02,460 --> 00:24:04,480 We're going to see our meeting uploading. 261 00:24:04,760 --> 00:24:09,340 So there's our test meeting for training in the January 10th. 262 00:24:09,920 --> 00:24:12,040 And recently added and pending archives. 263 00:24:12,960 --> 00:24:14,480 If I click onto the meeting, 264 00:24:15,060 --> 00:24:22,500 You'll notice it says, sorry, the clip is unavailable because it's currently uploading and that's where the file status is. 265 00:24:23,220 --> 00:24:28,480 However, if we navigate, you'll see where the folder that this meeting resides in. 266 00:24:29,720 --> 00:24:36,860 If by chance I wanted to move this file from a folder to another folder, you can simply move it using this kind of dropdown. 267 00:24:36,860 --> 00:24:45,780 So I think one of the other meetings that you guys had, I think before, we fixed it now in peak as of our meeting last week. 268 00:24:46,780 --> 00:24:50,380 But I think it was going to the long folder, but the archive folders. 269 00:24:50,820 --> 00:24:57,180 This will show you we've got your committee meetings here and then your housing authority meetings here. 270 00:24:57,780 --> 00:24:59,840 There's my meeting uploading right now there. 271 00:25:00,000 --> 00:25:14,080 When this is done, I'll move this over into the geek and other training folder, that way it won't be confusing for anybody who is looking for legitimate meetings. 272 00:25:16,160 --> 00:25:17,000 So far so good. 273 00:25:17,760 --> 00:25:24,360 So far so good. I'm wondering, this is minor, but I wonder if I should change that housing authority, because we did that before we had a committee. 274 00:25:25,320 --> 00:25:30,380 I can email it after, but maybe like our full board name, that way it's really clear. 275 00:25:30,720 --> 00:25:38,860 Because that's what feeds into like the whatever you call it when it's like on our website where it has shows the two meetings. 276 00:25:39,560 --> 00:25:43,600 Yeah, yeah, on the view page. What do you want to, what do you want it called? 277 00:25:44,000 --> 00:25:50,480 Well, so they're called the Board of Commissioners, but maybe, yeah, the called the Board of Commissioners. 278 00:25:56,030 --> 00:25:58,170 I mean, they should know it's the housing authority. 279 00:25:59,810 --> 00:26:01,270 Yeah, I guess they're going to your website. 280 00:26:01,510 --> 00:26:02,630 They should know that. 281 00:26:03,650 --> 00:26:04,170 Cool. 282 00:26:04,690 --> 00:26:08,410 So now on that, you page I was talking about. 283 00:26:08,930 --> 00:26:11,450 If we refresh this, let's see. 284 00:26:13,010 --> 00:26:15,950 So these are all of the past meetings. 285 00:26:17,590 --> 00:26:21,250 Of course, I can, this is showing the test. 286 00:26:21,250 --> 00:26:26,150 this is the test view, but the training view, so it has all of your training meetings on it. 287 00:26:27,250 --> 00:26:31,870 And I'm going to move as soon as that file is uploaded, I'm going to move that into here. 288 00:26:32,110 --> 00:26:35,490 So we can look at it, you'll have your agenda, your video, and your packet. 289 00:26:37,770 --> 00:26:43,650 Just trying to see where we're at with that upload. So 290 00:26:50,910 --> 00:26:53,710 normally it takes a couple minutes for the upload 291 00:26:53,710 --> 00:26:56,790 to happen, depending upon a couple of things. 292 00:26:58,930 --> 00:26:59,890 I know I think of it, 293 00:26:59,950 --> 00:27:01,190 I shouldn't have probably restarted. 294 00:27:01,270 --> 00:27:02,510 I think of it, right, Liz? 295 00:27:04,150 --> 00:27:06,870 Is that probably the stop or didn't stop, 296 00:27:07,070 --> 00:27:08,550 but it probably paused the upload. 297 00:27:09,130 --> 00:27:12,650 So let me go in and get back in and make sure 298 00:27:12,650 --> 00:27:14,590 everything going the way it's supposed to. 299 00:27:22,030 --> 00:27:25,090 So let me just double check to see if that file 300 00:27:25,090 --> 00:27:27,050 is in fact uploading like it should. 301 00:27:27,150 --> 00:27:28,250 I assume it is. 302 00:27:44,250 --> 00:27:45,630 Okay, so there's our test meeting. 303 00:27:48,270 --> 00:28:01,030 So there's these little folders that house the content until it uploads to the cloud and then once it uploads to the cloud it just goes into the history of that item. 304 00:28:01,750 --> 00:28:10,210 Not the man and not anything you need to know about or you know be aware of this is just I'm just kind of showing you where the information locally resides. 305 00:28:11,370 --> 00:28:20,350 No one needs to check on that. No one like no one needs to know. No, no, no, no. I was just checking to see if it's a, if it's uploading, it looks like that. 306 00:28:21,590 --> 00:28:26,230 So that was just, I probably, I said, I probably, I said, I probably shouldn't have restarted the machine before. 307 00:28:27,270 --> 00:28:33,510 That upload was complete. So now if that does happen just FYI, I could have a power outage or something like that. 308 00:28:33,510 --> 00:28:43,870 The file will keep trying to upload over and over and over until it gets an internet connection and then it will upload. 309 00:28:44,190 --> 00:28:54,390 So if you lose power for an hour, the system will keep trying to upload that file was the power or the internet connection is re-established, it will go ahead and upload that. 310 00:28:54,390 --> 00:29:01,430 If, for whatever reason, it doesn't finish or complete the upload, you can just contact our support team. 311 00:29:01,710 --> 00:29:07,590 And they can go in and manually upload it from the encoder if it stalls or something like that in the upload process. 312 00:29:08,770 --> 00:29:12,830 So, and again, our support is, you go to the Help Center. 313 00:29:16,850 --> 00:29:22,690 Here's our support information or number here, or you can contact support here either way. 314 00:29:23,290 --> 00:29:31,670 I think usually the phone number is the best way, but if you hit contact support, it will open up a form, and then you can create the form. 315 00:29:32,050 --> 00:29:38,810 The nice thing about this is it has a case number that it will send you an email saying you opened up case number 1234. 316 00:29:40,470 --> 00:29:49,970 And then that way you can use that for tracking in the future, like how long it takes to close this, and that's what we use also to make sure we're meeting our 317 00:29:51,980 --> 00:29:53,000 service level agreement. 318 00:29:53,000 --> 00:29:59,220 So we track a lot of the cases that case of time open to time closed, that sort of thing. 319 00:30:02,160 --> 00:30:15,380 I've also seen two that sometimes an 18-minute video is recorded. It can sometimes take 18 minutes to upload that. 320 00:30:15,760 --> 00:30:19,040 Okay. So you're saying I've run across. 321 00:30:21,700 --> 00:30:32,040 So while we're kind of waiting for that to upload, you can see if I go back into the Archives tab, but the folder I want to work in, I'm going to highlight. 322 00:30:32,040 --> 00:30:38,680 the file on the right-hand side. So on the left-hand side has the folder name and on the right-hand 323 00:30:38,680 --> 00:30:47,300 side has the content of that folder. So our Board of Commissioners meeting here is 18 minutes 324 00:30:47,300 --> 00:30:54,720 and 15 seconds long. If I click to edit, this will take me into that basic file properties where I see 325 00:30:54,720 --> 00:31:01,430 the name of the meeting, sorry, the date, the time of when I started it. The folder resides in, 326 00:31:02,820 --> 00:31:09,740 and then if I navigate left to right down here, we've got our agenda tab. Now, the agenda tab 327 00:31:09,740 --> 00:31:14,400 is going to show the published agenda and the top portion of the screen. And then the bottom portion 328 00:31:14,400 --> 00:31:24,700 of the screen, as I click onto an item, it'll bring that item into focus and the top portion of 329 00:31:24,700 --> 00:31:31,100 will show you the item and the index point. In the top portion of the screen you can kind of like a window 330 00:31:31,100 --> 00:31:36,220 shade, you can kind of drag this up or down depending on how much real estate you want to show at the top. 331 00:31:36,880 --> 00:31:43,800 First is how much real estate you want to show at bottom. Now the idea of this when we're going to go through, 332 00:31:43,920 --> 00:31:49,920 hopefully it won't take 18 minutes to upload this file. If it does, what I'm going to do is I'm going to 333 00:31:49,920 --> 00:32:18,370 take a copy of another file and we'll work on that because I've got 833 and we'll make sure we get through everything is what we're going to want to do is go through and validate that our time stamps are accurate and as you can see as we kind of roll through each of these items there's item four and then if you remember we took item five out of order and then item six so it will place the items in the order that we took them during the meeting. 334 00:32:18,370 --> 00:32:34,650 Now, if you wanted to move the items back into a different order, like a agenda order, then what you can do is you can take the item itself and simply move the item up into the, so it's actually in alpha numeric order. 335 00:32:36,840 --> 00:32:41,520 Do you know how you present your minutes are they in order which, like, sort of as it in. 336 00:32:41,520 --> 00:32:42,900 It's always in the order. 337 00:32:43,220 --> 00:32:44,920 Always in the order, which was taken. 338 00:32:44,920 --> 00:32:49,180 Yeah. Yes, but it's always, it's we never go out of order. 339 00:32:49,660 --> 00:32:52,240 Okay. Very strange. So we have to just follow the order. 340 00:32:53,020 --> 00:32:57,080 Okay. Well, if we never go out of order, then we'll just, I'm going to assume you didn't. 341 00:32:57,300 --> 00:33:02,260 And I'm going to move that back up to the top here. So we've got our 1 through 5, 6, 7, 8, 9, 10. 342 00:33:02,640 --> 00:33:04,240 Our regular business items. 343 00:33:06,120 --> 00:33:09,380 Excuse me. Our regular consent items with our motion to approve. 344 00:33:09,380 --> 00:33:21,660 and our vote to approve. Here we have our people who spoke, and then our motion to approve, and then our vote to approve. 345 00:33:23,660 --> 00:33:30,380 Okay, all the way through through adjournment at E23, and with our motion in vote as well. 346 00:33:31,840 --> 00:33:47,660 Now, again, while we're kind of waiting for this to actually upload the cool thing about our HTML minutes is we actually don't have to wait for the video to finish to look at what the HTML minutes we give us. 347 00:33:48,080 --> 00:33:52,660 Now, I know Amanda, I sent you just a copy of what they might look like on Friday. 348 00:33:53,680 --> 00:33:54,760 Yes, I saw that. 349 00:33:55,660 --> 00:34:06,940 And any adjustments we can certainly make, I put in a ticket for the free-form items, but if we go to minutes, we want to create a set of minutes. 350 00:34:07,280 --> 00:34:15,840 What this simply does is when we go to create a set of minutes using the HTML, it takes this information that we have in this is called what we call a metadata. 351 00:34:16,300 --> 00:34:21,920 So this is all the data that we took during the live meeting, timestamps, notes, motions, votes. 352 00:34:23,320 --> 00:34:26,600 And we're going to get an HTML representation of this data. 353 00:34:27,600 --> 00:34:31,220 So to do that, I'm going to go to the new button to create a new set of minutes. 354 00:34:31,780 --> 00:34:35,740 We're going to use this generated HTML radial button here. 355 00:34:37,160 --> 00:34:41,260 And if you were using the word integrated minutes, you could select word integrated. 356 00:34:41,960 --> 00:34:43,920 But for today, we're going to be using this. 357 00:34:44,340 --> 00:34:49,100 And I think this was the best decision, but again, if this turns out to be, 358 00:34:49,100 --> 00:34:56,360 you know, not what you're bargaining for. This does require an install and so on and so forth. So 359 00:34:57,040 --> 00:34:58,840 I'm going to go ahead and name them in it. 360 00:35:00,000 --> 00:35:20,380 And whatever I name it, is going to show up on the view page. So if I put in minutes, blah, blah. When I publish it, it's going to use this name. So whatever I want to call it, I'm going to make sure when you call it something that's going to make sense on the view page. So this is minutes for January 10, 361 00:35:23,930 --> 00:35:28,170 2020. And I'm going to go ahead and create my document. 362 00:35:30,360 --> 00:35:33,520 Now when I create the document, you can see it puts the name here. 363 00:35:34,360 --> 00:35:38,140 publish, no default, no, and the source is HTML. 364 00:35:39,380 --> 00:35:42,300 To launch this document, I'm going to simply double-click, 365 00:35:43,060 --> 00:35:47,000 and this is going to launch the HTML representation 366 00:35:48,040 --> 00:35:51,200 of all of that data that's down here. 367 00:35:53,340 --> 00:35:58,100 Now, typically, what I do is I would put this information 368 00:35:59,280 --> 00:36:05,240 into my other page or my other screen. 369 00:36:05,240 --> 00:36:10,720 And then this is the viewing of that screen. 370 00:36:12,500 --> 00:36:14,880 So I'm just going to kind of try to do these, 371 00:36:15,200 --> 00:36:17,840 oops, I'm going to try and do these side by side. 372 00:36:19,540 --> 00:36:21,360 So I'm going to play a little screw it up too bad. 373 00:36:24,700 --> 00:36:25,180 So 374 00:36:29,630 --> 00:36:31,850 I said, this usually works a lot better when it 375 00:36:31,850 --> 00:36:36,810 have just on a separate page. 376 00:36:39,130 --> 00:36:39,610 So 377 00:36:42,010 --> 00:36:43,610 you can see over here, 378 00:36:43,610 --> 00:36:54,870 on the left-hand side, acknowledgement of here on the right-hand side, acknowledgement of this has a timestamp associated with it. 379 00:36:55,050 --> 00:37:02,970 So if I was to click onto this if the video was public, clicking on this would take me to that video and the item. 380 00:37:02,970 --> 00:37:08,150 so you can see right now when I click down to it it tells me the video is in the process of uploading 381 00:37:08,150 --> 00:37:15,530 please try again later but it will also show all of the timestamps associated with that meeting here 382 00:37:17,410 --> 00:37:26,710 as well so let me go back to my minutes, launch my minutes, okay now if I make changes you can 383 00:37:26,710 --> 00:37:32,810 here in the call to order will call numbers present, numbers absent, also present, that's again, 384 00:37:32,930 --> 00:37:40,490 your CEO. If you'd prefer this to say CEO or if you'd prefer this to say board members, 385 00:37:40,890 --> 00:37:48,410 and this to say staff or something else, we can change that. Also, if you want to change, 386 00:37:49,090 --> 00:37:54,910 what actually happened during the meeting. So, for example, if you got, I'm just assuming 387 00:37:54,910 --> 00:38:00,110 And I'm assuming you get things right during the meeting, but if you didn't, and we wanted 388 00:38:00,110 --> 00:38:07,010 to mark Yolanda as Yolanda, as absent, we could come back in, mark her absent, save our 389 00:38:07,010 --> 00:38:13,950 changes, and then we would go back over to our other items here. 390 00:38:13,950 --> 00:38:18,870 And if I refresh or reload this, now you can see Yolanda says to his absence. 391 00:38:19,610 --> 00:38:23,850 So we make the changes on the left hand side, and we view the changes on the right side. 392 00:38:25,380 --> 00:38:29,500 So here we go down the public comments for the President's report. 393 00:38:30,400 --> 00:38:31,880 So we'll go down the President report. 394 00:38:32,040 --> 00:38:32,980 We'll go to that note. 395 00:38:33,640 --> 00:38:35,040 President gave their report. 396 00:38:37,380 --> 00:38:38,920 A nice report. 397 00:38:39,940 --> 00:38:41,880 We go ahead and save our changes. 398 00:38:42,980 --> 00:38:44,760 And we go and look at the view. 399 00:38:45,000 --> 00:38:48,560 So we'll go back over here to our President gave their report. 400 00:38:49,160 --> 00:38:53,060 Reload, refresh, and you can see the President gave their report. 401 00:38:53,100 --> 00:38:54,240 It was a nice report. 402 00:38:54,240 --> 00:39:05,880 We can also go in and bold italicize underline strike through anything we want in here and it should represent the same to put it on the moment. 403 00:39:07,020 --> 00:39:08,700 Over here, refresh, 404 00:39:12,770 --> 00:39:14,310 bold italicize underline. 405 00:39:15,730 --> 00:39:22,770 And again, if we want to swipe that stuff out, just uncheck if you want to put in a hyperlink you can put in hyperlinks here as well. 406 00:40:00,000 --> 00:40:19,960 Let's see. It does contain the contents of the agenda. So it has your cover page, your resolution. Now, the question that came up last week, which was, hey, what happens when we get these video of these items that either come during the meeting, or we want to put in those signed ordinances or resolutions after the meeting. 407 00:40:19,960 --> 00:40:36,200 Very simple, you go into the archive on that meeting, you know, go to the item that you wish to add that particular document to and on that item, you can see 10A for example, I've got a cover page and a resolution. 408 00:40:37,740 --> 00:40:45,360 If I want to add a document, I'm going to click on the document button on the center panel here and it's going to ask me to upload that file. 409 00:40:45,360 --> 00:40:50,020 I'm going to choose the file, and let's see if I have, 410 00:40:53,160 --> 00:40:54,980 um, uh, 411 00:40:54,980 --> 00:40:57,420 I guess it would be a little matter. Let's see. Um, 412 00:41:01,470 --> 00:41:02,770 so I'm going to grab this document, 413 00:41:04,650 --> 00:41:07,550 and I'm going to say that this is 414 00:41:15,680 --> 00:41:19,560 five resolution, 2022-123456, 415 00:41:19,800 --> 00:41:25,540 and I'm going to go ahead and save that. Battle add that document to the item 10A, 416 00:41:27,780 --> 00:41:55,220 And if I go down, excuse me, if I go back to my display, under 10 A, you can see I've got cover page resolution. If I refresh this, now I've got my signed resolution document here. And if I click on to it, it should open up, whatever that document is, it should open up whatever that document is. 417 00:42:50,690 --> 00:42:54,470 So this is just a set of minutes from another client that was working on. 418 00:42:54,770 --> 00:43:00,590 So it just opens up that in your case it would be the resolution with the signature line at the bottom. 419 00:43:01,190 --> 00:43:03,490 And so that would be the sign resolution. 420 00:43:04,630 --> 00:43:08,650 That would be the sign resolution that's included in the minutes. 421 00:43:10,150 --> 00:43:15,970 So that's how you add a document to a previous meeting that you didn't have the document 422 00:43:15,970 --> 00:43:23,270 when you posted the agenda. And same thing for any of the other items. If we had an item that was for 10B, 423 00:43:23,950 --> 00:43:32,770 we click on 10B, click on document, browse, buy in the document we want. Now you can put it 424 00:43:32,770 --> 00:43:39,810 in any file type, so it can be an Excel doc or what have you. But when you launch it from the view page 425 00:43:40,490 --> 00:43:48,610 Or from the minute stock, it's going to look for that file type or going to try and open it in Word or Excel. 426 00:43:49,350 --> 00:43:54,470 So we usually recommend that you just go ahead and place it in a PDF version. 427 00:43:57,250 --> 00:44:00,830 And add that document in. 428 00:44:01,570 --> 00:44:05,850 It'll take the name of the document if you don't rename it. 429 00:44:05,850 --> 00:44:15,230 So this one is dog park report. So we'll take the dog park report here. And again, if I'm looking at the visual representation. 430 00:44:18,910 --> 00:44:26,490 Refresh the screen. There's my dog report. Click on to the dog report. And there's my dog park report. 431 00:44:29,660 --> 00:44:39,060 So far so good. Yeah. And why this is still taking so long. I'm losing my mind on this one. But. 432 00:44:41,100 --> 00:44:46,060 for the next, typically the first step is why I was going through the minutes first. 433 00:44:46,700 --> 00:44:53,060 But what you would do by the way, so when you're saying, okay, well now I've created a set of minutes like this here. 434 00:44:53,920 --> 00:44:56,600 This is a draft set of minutes for the tenth. 435 00:44:57,480 --> 00:44:59,340 Now what we want to do is place this document. 436 00:45:00,000 --> 00:45:14,140 The meeting for February, or whatever the next schedule meeting is. So what I usually do here is I'll right click print, file, save as whatever you want to do. I'm going to print it to a PDF. 437 00:45:15,740 --> 00:45:30,440 And this is going to be Minutes over Minutes for Jam 10 2022 save. 438 00:45:34,750 --> 00:45:37,410 And then what I'm going to do is go into peak. 439 00:45:40,340 --> 00:45:45,520 So instead of being here, I'm going to go to my apps menu, app menu, peak agenda. 440 00:45:49,100 --> 00:46:01,880 And then I'm going to create a new item and the item is going to be minutes or jam 10 to just an action would be like a crew or a drop of minutes. 441 00:46:04,240 --> 00:46:06,020 The item type would be minutes. 442 00:46:07,720 --> 00:46:13,060 The department would be, again, executive office, the drafter would be whoever is drafter to the item. 443 00:46:13,060 --> 00:46:27,580 the meeting body would be whatever the minutes are for, so this is housing authority, and then we would select the next meeting, which would be the January 27 meeting, or February or March or would have you. 444 00:46:28,940 --> 00:46:31,320 Gen Dissection would be approval of minutes. 445 00:46:33,660 --> 00:46:39,240 You put in the CEO recommendation background and an a or whatever the background is. 446 00:46:39,600 --> 00:46:44,180 And then here I'm going to browse, go to my documents folder, I think, which was where it was. 447 00:46:45,240 --> 00:46:48,800 Select my minutes for January 10 and I'm going to create the item. 448 00:46:50,240 --> 00:46:55,280 I don't want to do that because you might already have things going on for your January 27 meeting. 449 00:46:55,280 --> 00:47:01,000 So you would create it, you would go through the process for your January 27th meeting, 450 00:47:03,140 --> 00:47:21,700 again, other items downloading and publishing, and then assuming that this January 10th set of minutes gets approved on the 27th, what you're going to do is you're going to go back to the platform on let's say the 28th and you're going to go to the archive of the 10th. 451 00:47:21,700 --> 00:47:26,180 So here, we'll go here to the test meeting. We would click edit. 452 00:47:28,400 --> 00:47:30,720 This would already be public, by the way, 453 00:47:31,580 --> 00:47:39,110 and because we've already, we'll make the video public prior to, sorry, we'd make the video public 454 00:47:39,110 --> 00:47:46,530 prior to the prior to working on the minutes. And then when we go to the minutes, what we're going 455 00:47:46,530 --> 00:47:52,250 to do is here, when we click onto this, there's an option here to just click publish, this little button, 456 00:47:53,110 --> 00:47:57,070 And that's going to publish the link to the view page. 457 00:47:58,650 --> 00:48:00,870 There's also a button here that says default. 458 00:48:01,710 --> 00:48:04,470 What that's referring to is on the view page. 459 00:48:05,450 --> 00:48:08,950 Over here you'll see this video, agenda packet, agenda. 460 00:48:09,550 --> 00:48:13,270 There'll be a minutes link for when we make this public 461 00:48:13,270 --> 00:48:16,790 if I have a screwed things up when I restarted that server. 462 00:48:20,550 --> 00:48:35,990 They'll be a January 10th meeting here with your agenda packet video and then once I've listed the file as published that will put minutes Jan 10 2020 right in this column here as a hyper mic 463 00:48:39,000 --> 00:48:48,900 and then that publishes the agenda and then so typically you would have the upcoming events you'd have your January 27th meeting or whatever the February meeting is. 464 00:48:48,900 --> 00:48:56,780 You'd have the recording for the January 27th meeting here, and then you'd have the minutes put into the column of January 10 465 00:48:58,820 --> 00:49:12,670 that makes sense and I'm sorry. I don't know what I just don't know what I did wrong. I'm all maybe I do know what I did wrong, but I a little surprised that this hasn't finished yet. I don't. 466 00:49:13,590 --> 00:49:19,350 But like Liz says maybe it takes 18 minutes, but I think I might have messed up something when I restarted the server. 467 00:49:20,870 --> 00:49:26,890 So I mean we can check later if it's something that happens to us, we don't wouldn't know what to do, right? 468 00:49:27,510 --> 00:49:29,830 No, no, it's I'll keep an eye on it. 469 00:49:29,930 --> 00:49:31,630 It's probably doing something. 470 00:49:31,730 --> 00:49:33,210 It's doing a post processing. 471 00:49:33,590 --> 00:49:35,270 So I don't know why it's taking so long. 472 00:49:35,370 --> 00:49:36,530 Wouldn't that be a minute archive? 473 00:49:37,190 --> 00:49:38,650 So usually it takes a couple minutes. 474 00:49:40,330 --> 00:49:43,070 I usually say it's about a third of the time usually. 475 00:49:43,250 --> 00:49:45,810 So if you have a three hour meeting, you should take about an hour usually. 476 00:49:47,130 --> 00:49:52,330 But I might have messed up something there when I restarted the server and so it might 477 00:49:52,330 --> 00:49:53,990 might have caused a glitch. 478 00:49:54,590 --> 00:49:58,070 So what I'm going to do that is I'm going to show you just because we're going to 479 00:49:58,070 --> 00:49:59,010 move on time here. 480 00:50:00,000 --> 00:50:17,160 And then when this is done, it's upload. I'm just going to send you the link to the training folder, which will have the folder name, excuse me, which will have the archive here, and it will be under the 2022, because we're in 2022 now. 481 00:50:18,480 --> 00:50:29,720 It'll have, it'll say, test meeting for training, January 10th, you'll have your agenda, your agenda packet link, and then you'll have an addition, you'll have the date of today. 482 00:50:30,000 --> 00:50:37,520 the duration of our meeting, which is 18 minutes, our minutes link will be listed here and the video link here as well. 483 00:50:42,980 --> 00:50:43,340 Questions? 484 00:50:46,320 --> 00:50:49,300 No, like, Liz, were you trying to say something earlier? I wasn't sure. 485 00:50:50,460 --> 00:50:56,760 Oh, sorry. I have some time this afternoon. I'll go in and take a look at the encoder and make sure 486 00:50:56,760 --> 00:51:01,880 we're working this afternoon. Yeah, I think I just messed it up. 487 00:51:02,760 --> 00:51:07,200 That's something we would do, right? Like if there were updates, we would push it and then we would 488 00:51:07,200 --> 00:51:10,960 start? Is it just because it's happening? It's at the same time as the meeting? 489 00:51:11,420 --> 00:51:16,140 Yeah, I think because the meeting was uploading or trying to upload, I just restarted the 490 00:51:16,140 --> 00:51:21,740 server. It shouldn't matter, but I probably, I probably shouldn't have done that. I was just thinking 491 00:51:21,740 --> 00:51:26,680 I was doing the right thing at the time. And of course afterwards, I realized that probably 492 00:51:26,680 --> 00:51:31,140 wasn't as far as thing to do. So, um, it's done not before. No worries, please. 493 00:51:33,660 --> 00:51:42,140 But anyway, I will take a look and see, I'll see if I messed up anything, but I hope I didn't. 494 00:51:43,000 --> 00:51:48,680 Who knows, maybe like 905, this thing will finish uploading and then I'll be all for not, 495 00:51:52,010 --> 00:51:55,190 but questions though, at this point. 496 00:51:56,130 --> 00:51:58,110 No, I think we need to do it ourselves. 497 00:51:58,110 --> 00:52:13,290 Yeah, I mean, I think that's the only way really to learn and I can, you know, again, I'll be a resource for anybody that wants to run this stuff by the after they, you know, if you guys go through something you like okay, and I forgot what I'm supposed to do this. 498 00:52:13,290 --> 00:52:20,290 Um, the cheat sheet I sent, I think, if I'm remembering right, it may or may, it may have. 499 00:52:21,410 --> 00:52:21,410 Um, 500 00:52:30,120 --> 00:52:32,220 so here's the cheat sheet. 501 00:52:33,520 --> 00:52:36,920 And I sent, but I think it might have the word minutes. 502 00:52:37,640 --> 00:52:39,400 Uh, info. Let me see. 503 00:52:39,960 --> 00:52:42,420 So this kind of walks through the peak stuff. 504 00:52:42,740 --> 00:52:45,180 This walks through the live manager stuff. 505 00:52:45,720 --> 00:52:47,200 Close meeting stuff. 506 00:52:49,880 --> 00:52:50,760 Yeah. Okay. 507 00:52:50,760 --> 00:52:56,040 So this has the word, minute stuff, what I'm going to do is send you an updated cheat sheet 508 00:52:56,040 --> 00:53:00,260 for the HTML, which is actually shorter, less steps. 509 00:53:02,800 --> 00:53:05,420 And I'll just, you can keep this version, 510 00:53:05,620 --> 00:53:12,080 but I'm going to basically create another version that'll be for HTML minutes. And, 511 00:53:15,620 --> 00:53:18,980 and then just let me know if, yeah, questions on that. 512 00:53:22,440 --> 00:53:23,680 Okay, sounds good. Yeah, keep it 513 00:53:23,680 --> 00:53:24,860 I'm going to over that to create. 514 00:53:25,500 --> 00:53:29,440 Yeah, so I'll have this over to you here probably in the next hour or so. 515 00:53:30,300 --> 00:53:37,940 And then if you have any questions on that, and again, we'll keep an eye on that file uploaded and make sure that it completes properly. 516 00:53:38,320 --> 00:53:39,620 Okay, thank you. 517 00:53:39,760 --> 00:53:42,560 And then the only thing I noticed was when you were creating the item, 518 00:53:42,560 --> 00:53:46,200 Liz, I still saw CEO recommendation and background. 519 00:53:46,400 --> 00:53:49,160 And I know those revised those. 520 00:53:49,620 --> 00:53:49,860 Okay. 521 00:53:49,860 --> 00:53:59,720 a CEO recommendation was still on there. And instead of background, this was a 522 00:53:59,720 --> 00:54:00,900 be description. 523 00:54:04,350 --> 00:54:12,870 Yeah, on the template, so the item field, you said background should be the 524 00:54:12,870 --> 00:54:17,250 description. Yeah, I thought you said you had changed it to description, 525 00:54:23,420 --> 00:54:23,420 but yeah, 526 00:54:23,420 --> 00:54:26,200 and then we deleted the Eorecommendation. 527 00:54:27,260 --> 00:54:28,200 Oh, okay. 528 00:54:32,260 --> 00:54:33,100 I am template, 529 00:54:34,880 --> 00:54:38,900 CEO recommendation, or moving that, and then description. 530 00:54:40,640 --> 00:54:43,100 Well, so now when you go to items, 531 00:54:44,760 --> 00:54:45,840 there's my test item, 532 00:54:49,910 --> 00:54:53,790 the description now is, is that required that a required field? 533 00:54:54,230 --> 00:54:59,430 Yeah, yeah, we're making it like a title and then like a title name, like a 534 00:54:59,430 --> 00:54:59,950 Like this. 535 00:55:00,000 --> 00:55:13,760 Okay. Cool. So that should be it. And then if we're running the upper page on this. So if we download the cover page or the item packet, let's see what this looks like on the other side. 536 00:55:28,440 --> 00:55:38,520 So Liz already changed it here. So the background was description. She changed it on the template. Just didn't change it on the UI. So we're all set now. 537 00:55:41,700 --> 00:55:42,100 That's good. 538 00:55:43,160 --> 00:55:43,560 Yep. 539 00:55:44,700 --> 00:55:44,960 Cool. 540 00:55:46,740 --> 00:55:47,400 All right, all right. 541 00:55:48,580 --> 00:55:51,080 So again, I'll keep an eye on that thing, and I'll let you know.