[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:05] Okay, it's 407, and we'd like to call this regularly scheduled, Santa Clara City Council work meeting to order. I am mayor wait and with this we have Councilman Kaplan, Councilman Burton and Councilwoman Hinton. We will excuse Councilman Hendrickson. He's out leading a tour for economic development in our city. He'll be back for our council meeting and then Councilman Pond is traveling with his family. So we'll jump right into our working agenda. Item A1 of our general business is introduction of the new Cana.
[0:35] unit presented by our police chief, Sharon Studdley. Come on up.
[0:41] Maybe introduce
[0:42] anybody else that's with you. It'd be good. Anybody else? Well, I actually wanted to
[0:47] deviate slightly from this. No raised eyebrows from Brock. So we have Officer
[0:55] Bartriff. He obviously came to us from the city of Washington and he came with
[1:00] K9 for us, so we're excited to have him.
[1:02] He's our only explosives detection dog in Washington County.
[1:08] And so with that, Lance has a pedigree.
[1:11] He'd love to tell you all about force accomplishments.
[1:14] That's the force.
[1:16] My name's Lance Bartreff.
[1:17] I've been in law enforcement for 16 years now.
[1:21] Been with the bomb squad for 10 of those years.
[1:25] We're able to get forest to be a bomb dog.
[1:28] He also does guns, so if we have cases
[1:30] is what we need to find guns, stuff like that,
[1:33] he's very helpful in tracking that stuff down.
[1:36] So of course it been deployed three times
[1:39] to Afghanistan and once to Jordan,
[1:42] so he's done a lot of work.
[1:44] And we're excited to be here.
[1:48] Can I see him?
[1:50] Yeah, council, any questions?
[1:53] Well, yeah, we want to say hi to everybody.
[1:56] And he's one of the police dogs that you're more
[1:59] than welcome to pet.
[2:00] They're asking everybody that for us
[2:02] the way. Please don't try to pet the other one. Please, please, please. But I also wanted
[2:10] to highlight mayor that we, with a new budget year, we allocated a position for investigations
[2:16] and I asked Detective Katie with what would come here so that she could, she could be seen
[2:22] so you would know who your investigators are with the department. But I don't think she
[2:26] wants to talk so. Okay, well, welcome.
[2:31] She'd love to say hi. I'll pay for that later.
[2:38] I'm Katie Wyplow. I've been with the department since April of 2025. I have been
[2:43] in investigations for about a month. So I'm excited to be here. Yeah, awesome. We're
[2:50] excited to have her and bring a different perspective to our investigations unit. So
[2:55] Okay, very good. Thank you very much and thanks for the introductions.
[3:01] Very good. When we move on to our next discussion item which is regarding a wildland urban interface,
[3:07] a city map presented by Chief Cousier.
[3:42] After the Mayor and Council, as you recall, we had a discussion about wildland urban interface.
[3:50] The acronym is Louis and as we go through this discussion, just understand that
[3:56] That's kind of the definition and the reason for this highly talked about area is it's where
[4:07] undeveloped property or wild land property interfaces with developments.
[4:13] And so understanding that there's a risk involved there, going to do something to get this
[4:17] map up there,
[4:22] you're saying they need to drag it over, huh?
[4:26] There we go.
[4:28] Just understanding a couple things first before we get real deep because I know that a couple
[4:33] of you probably haven't been through in depth discussion on really.
[4:39] So some large fires across the nation including California and then obviously including Utah
[4:45] as well.
[4:46] There have been a large, some large lost property and then lies as well and so what's what's
[4:52] consequently what's happened is you have insurance companies that are dropping coverage on
[4:56] homes and property and then
[5:00] And the other thing we've seen is these huge increases in the cost of insurance, fire insurance. So, the state's insurance division has come up with the statewide wooly map. And obviously that map has affected every city, including Santa Clara.
[5:25] And what the state's hoping to do is we're hoping to have these insurance companies
[5:29] of justification for large increases or dropping coverage.
[5:35] So, so with that, the cities had been tasked with making a map.
[5:38] We adopted, we already adopted the state map.
[5:41] We realized that it was probably not what was in the best
[5:46] interest of the city of Santa Clara and a couple of ways.
[5:50] One is we felt like there was areas that were in the map that
[5:52] shouldn't have been in the map and then we realized there was
[5:54] areas that were left out that we should on a city level make
[5:57] make sure that we build the homes to a certain standard to prevent, to hopefully prevent damage
[6:04] if there were a fire in some of our areas that do have a lot of risks.
[6:09] So I mean, the obvious one is Santa Clara River, lots of growth down there.
[6:12] We don't have the opportunity to go through and mitigate that risk inside the river, but
[6:17] we do have the ability in our subdivisions, our single family, lots to do that.
[6:24] The question you're going to ask is, okay, so now as an insurance company going to come
[6:29] look at our map and decide, oh, you put this in a high risk area, the clerk needs the
[6:35] answer to that as no, they cannot come use our map to justify an increase for dropping
[6:40] somebody. They're going to go off the state map. But I do believe, and it's common practice
[6:47] to better identify these areas in each city, adopt the map. We know the map is going to change
[6:52] from year to year or maybe maybe not every year but from time to time the maps will change and so what
[6:58] this representation the red area that represents is an area that we feel like is a higher risk the
[7:05] interface area is a higher risk and so the homes that would be built in there whether it's a new subdivision
[7:11] or a home that's on an open lot not not built on yet would just be built to a construction standard
[7:20] that includes fire-rated assemblies that are roof assemblies and exterior walls.
[7:27] I know that's kind of a lot to try and absorb, but that's really what these maps,
[7:33] the city map would represent. As you recall, there were a couple of areas in the state map.
[7:39] One was the area that you'll see, is
[7:46] that my phone?
[7:49] smarter than I am, apparently. I don't want to call anybody.
[7:57] So the water tank and the
[8:00] buffer zone around that was identified as an area of hazard.
[8:06] There are some things up
[8:07] there that we'd like to not burn. I know there's like a power line is in the area. Obviously
[8:12] that power line itself wasn't identified but the tank was. Also a big area, kind of on
[8:18] on the north end of our city that is in the black desert
[8:21] was in there as well.
[8:22] And so we have elected to pull that out
[8:27] because we don't like there's a lot of risk there
[8:29] with the lava in the small amount of natural vegetation.
[8:39] So let's kind of get into the Santa Clara River area
[8:46] and I want to get some some feedback on on what the council would like to see
[8:53] there so what you see here is an outline of the river and an eighth of a mile
[8:58] buffer on each side so put that in feet that's about 660 feet either side of
[9:04] the river that's a common amount of space I see that happening with a lot of
[9:09] cities they decided eighth mile buffer is the right number we don't have to
[9:14] 8th mile, we could get onto a 16th of a mile, which is 330 feet either side of the river.
[9:21] Keep in mind, there's a lot of homes that are built in this area already, there's no
[9:24] requirement of those homeowners to do anything just to recognize that they're in higher risk.
[9:30] And hopefully what the end result is, is the residents who live in those structures would harden
[9:35] their property on their own.
[9:38] And when we talk about hardening, we're talking about removing dead debris, removing fuels
[9:42] that could burn, being smart with plants, they choose to plant in those areas, and creating
[9:52] space between the home and anything that could burn on the property.
[9:55] So, that's what when we talk about hardening, that's what we're talking about.
[10:00] So, look
[10:04] at my notes here. So, with the state, I told you that we had provided feedback that we're pulling some areas away. Still, as of today, those areas have not been pulled out, but you'll also notice that we have not identified those on this map, because we don't feel like there's a huge risk there.
[10:28] So, let's talk about areas that are not on here that we may look to add. So, we look at our washes.
[10:36] So, to a con wash, the area of the arboretum, let me zoom in on that just a little bit.
[10:44] Is this map on the website, the GIS maps?
[10:50] It is on our website, yes.
[10:53] So, the area of the arboretum, so historically the fire department has tried to do some
[10:59] mitigation on a regular basis, it's been about every two to three years in my understanding.
[11:05] and we'll actually burn off the cat tails of things that grow right just above
[11:09] little league drive down through past the ball fields and it's been suggested
[11:16] that we do that on a regular on an annual basis rather than every other year
[11:20] every third year it's been beneficial it's taking a lot of that dead and dying to
[11:26] debris out of there. If we go north into this wash area, I think it's important to understand
[11:35] that there is going to be the lake where it's already started for a conservation easement.
[11:42] This can encompass a good share of the lava and even over and through the wash area. And
[11:48] so I don't know that we look to add this. I don't foresee anything being developed in there.
[11:54] and so I don't know that we have this to the map.
[11:59] However, we do have an area as we go up to Ocon Wash,
[12:06] right through here, they're going to develop that.
[12:09] And quite honestly, I don't see a lot of natural vegetation
[12:13] currently growing there.
[12:15] And I think as I develop that area,
[12:18] I believe that we're going to work hand in hand with them
[12:21] to mitigate any any issues that we might find on the property.
[12:26] As we go up to a con wash, to a con wash comes up over this way, the H.
[12:33] husband through their last year and taken most of the the native reads and
[12:38] things out of there that could burn easily in that area today is in pretty good
[12:42] shape.
[12:45] This wash that we think is a lava flow wash but we're not sure what's
[12:50] is an area that does have quite a bit of overgrowth in it currently, and we do have fires there occasionally.
[12:56] In fact, we had one there, and I think it was in May, they burned a good share of it off.
[13:01] So it's another area we might consider, including in here, the only thing that kind of leads me away from this
[13:09] is that you have a school on the north side and a park on the south side.
[13:13] So, we're not going to build in there, but if you feel like it would be wise to add those
[13:20] areas in the well done urban interface map, we can certainly do it.
[13:25] Another area, as we go to the west,
[13:35] another area is going to, is graveyard wash that's going
[13:38] to be in reservoir, and I know that the city is potentially looking to annex some of this
[13:46] property it's possible I guess and maybe at that point in time we come back
[13:51] revisit this and update the map but I don't I don't know that it makes sense to
[13:55] add anything in there that's the reservoir itself obviously is water and then
[14:00] we'd only be worried about anything that might be built around the area which I'm
[14:05] uncertain of what that could look like right now.
[14:09] Moving just a little bit
[14:10] south and this yellow line represents the city boundaries but I don't think it's
[14:17] It's been updated because you've got big rock sub-evisions to be built in this
[14:21] Louis area as well as the rest of their property.
[14:28] So it's going to sit right here and that is, and it's important to understand and recognize
[14:33] especially tonight as we go through that that is in the Wildland Urban Interface zone and
[14:38] we don't anticipate changing that.
[14:41] That will remain inside that zone.
[14:43] The
[14:48] only other area that I'm back and forth on is our heel side right to the north of Santa
[14:54] Clara Drive that does have some areas, have some natural vegetation overgrowth right there as well.
[15:00] So fire, we're going to start out the base of that hill. It's going to be to the top by the time we even arrive on scene. So again, those are areas of our city that have been developed homes already there. We don't just pay a lot of, I mean, obviously that the subdivisions are in place. So there might be a home here and there that gets build on a big lot, but not a lot of potential for growth right through there. And you'll see that it does because of that eighth mile buffer. It does encompass a little bit of that.
[15:34] So I guess I want to answer any questions you have, and then I want to open it for discussion on just a few of the items we've talked about.
[15:44] So the red is not currently in our woolly map, or it is currently in our woolly map.
[15:50] So the current woolly map, it ends in this area just inside the city limits.
[15:56] That's the state's woolly map.
[15:59] And as it goes west and into Ivan's, it's a lot.
[16:03] Ivan's is heavily affected by the current state and
[16:06] will his own map.
[16:08] And this is for our city, will we map?
[16:11] Does not do anything to affect the state, will we map?
[16:14] We don't even share the information with the state.
[16:16] This is just on a city level.
[16:18] And so it would just be our building inspector or
[16:21] whatever who would determine what, you know, if you've met the standard of.
[16:25] That is correct.
[16:26] roof and walls. Yeah, and again, maybe I can elaborate a little bit on that. So when you talk about
[16:32] exterior walls and the roof of the structure, there's a material that you would use to
[16:39] sheet the walls and the roof that creates that one hour. It's kind of like a one hour firewall
[16:46] that you might see in different settings, but there isn't added cost to that. It's not extreme.
[16:56] It's been projected that most homes would be in that probably an additional $20,000 to $30,000
[17:03] a penny on the size of the home.
[17:05] I don't, that's not a hard cost, but that's kind of an estimate that a lot of the builders
[17:10] have felt comfortable in estimating.
[17:14] And then we don't use these any other time, except for new development, or didn't we use
[17:22] these for fireworks?
[17:23] So there's a fireworks map that's different than this.
[17:27] Obviously there's some similarities for sure with the fireworks map.
[17:32] No, this will not replace the fireworks map.
[17:35] So it only affects new development.
[17:37] For instance, the hill across the street.
[17:39] I can see why you say we wouldn't put that there.
[17:42] Because it only affects new developments.
[17:44] Is that right?
[17:44] New development or an existing developed property that has an unbuilt home.
[17:50] Oh, and like said, let's say that they can still in a subdivision, or if you were
[17:55] doing an ADU or something without a doubt.
[17:57] ADU, correct.
[17:58] Okay.
[17:59] But there is no requirement from an existing homeowner to go in and do any work at all.
[18:06] Again, this is, as you know, with the state map, there is going to be an annual assessment.
[18:12] The properties are in the state's map, the properties in our map will not be subject
[18:17] to the same inspection.
[18:19] Okay.
[18:20] Sorry, so there's an annual assessment or inspection from the state if you're in the
[18:26] state map.
[18:27] That's correct.
[18:32] The state map does, I'm just looking at my own home right now in the hills, the entire
[18:37] hills is in there.
[18:40] The state map it's not, like a portion of the hills is.
[18:43] Yeah.
[18:45] I should have brought the state map with me, I could pull it up, but my understanding, unless
[18:50] It's updated since last time I looked, my understanding is it includes some of this area, but not all of it.
[18:55] It does come into the hills, somewhat.
[19:03] And I did mention earlier that we've submitted changes to the county who's going to submit a county map to the state with changes we felt were pertinent to our city.
[19:15] And then they may be updating it.
[19:17] They will be, I don't have a timeline, they haven't even suggested a timeline to us yet.
[19:22] did it include all this that we're looking at the red not all of it okay as it
[19:28] goes west outside of our city some of that's in there some of it is it's
[19:32] actually larger than what in what you're seeing okay and as I mentioned
[19:38] earlier as you go into islands it's it's all along highway 91 and then of
[19:44] course through can to and it kind of goes literally around their city one of the
[19:52] with the state map as they take into historical fire data as one of their factors when they
[19:57] made the map.
[19:59] So, you're going to have a-
[20:00] The larger fires in an area that takes the fire department longer to respond to, and as well as vegetation that can burn. So, we've had some larger fires, like on the reservation, and near the city of Ivan's in the past. So, it's been, that's been one of the factors. And that's the reason why you see. Like, Ivan's been pretty hard with it. If, if you like, I have the state map, we can show if you like.
[20:29] to see that council. Sure.
[20:39] State map right here. Yeah. And so you'll notice through the
[20:43] block desert development area we've excluded that or we've suggested that the state excludes
[20:48] it and we don't intend on putting that in our city map.
[21:01] And so again the impact of the effect
[21:03] of being in the area it's with the state if you're in the state area they're going to do an annual
[21:07] assessment. When you say the assessment you're not talking about a financial assessment you're talking
[21:11] about a just an inspection.
[21:13] It'll be a risk assessment, a wild land or an interface risk assessment.
[21:18] Yeah, okay, and then that's the only impact for the city.
[21:22] If it's something's going to be building a house or building something on their property
[21:25] and it's in the zone, then they'll be required to do the roof and the exterior with this.
[21:33] And it's, you know, from the building perspective, they call it fire rated assemblies.
[21:38] so and it's clearly defined as X2 walls in a roof. So just trying to create a space of time that a
[21:48] fire could be you know impinging on the side of your house and that it would give us time to where it
[21:54] wouldn't catch the house on the fire as quickly. And there's a lot more to that. I mean you you know
[22:02] when you stuck a wall you come down on the bottom of the wall has a piece of J metal on it right and
[22:07] And so if you have debris up against your house and that starts on fire and burns that's going to get behind that assembly.
[22:15] So that's where we talk about hardening your home.
[22:17] You get the combustible materials away from your house to where you have a little more assurance that your house won't catch on fire.
[22:26] So this is a new code for the roof that buildings being built now, that's kind of a requirement.
[22:34] You're talking about the new code, so the way we code is requiring it and it is new.
[22:42] The code itself isn't new, but it wasn't required to be adopted until last year.
[22:48] So we've adopted it last year because we need to stay compliant with State of Utah.
[22:54] So if there was a fire in our city and we use state resources, we're responsible financially
[23:00] to pay for that if you're not compliant.
[23:02] okay what's it called again? What? You're talking about woolly? Yeah wildland urban
[23:10] interface. It's where wildland and your city meet. Okay.
[23:20] So do you like an 8th
[23:21] mile buffer would you prefer something smaller? This is 8th mile seem reasonable.
[23:29] It's hard to picture what the difference is. I know. I don't know. So your property most
[23:34] properties in our 110 zone have a hundred foot frontage so you know you're
[23:40] looking at between if if a road were to go into a zone like into like perpendicular
[23:49] to the river yeah I would you want it to be three houses or do you want to be six
[23:54] in a in a traditional R 110 zone now if you look at it properties south of the
[24:03] the river, they're not the traditional 100 feet of frontage.
[24:07] Some of those lots are square, some of them are not.
[24:16] Council, Annie, particular ideas,
[24:18] or do you wanna see what it would look like
[24:20] with a smaller distance?
[24:24] Yeah, can you zoom in?
[24:25] I couldn't find it online.
[24:26] Can you zoom in on ours?
[24:28] Like on Benelli Drive along the river?
[24:31] Something that's a good one to look at.
[24:35] And going up Vernon Street or
[24:38] But he wants to be on our just curious high-priced map goes under the current one
[24:42] I guess if you could switch over to the other yeah, the city map
[24:50] All right, you want me to zoom in a little more is that enough if you could zoom in a little more my eyes
[24:54] Sometimes when you zoom in it zooms a lot so here's Benelli and then Vernon
[25:00] Is it right there? So it's going to encompass the space from the river to the road and then probably two more homes.
[25:10] Which in this case, where that is, it's roughly one home. Yeah, you're roughly one home. It's roughly one. It's on a large lot. So yeah, it's, yeah, it was like two half acre lots combined. So it's roughly one one home. Looks like. And so what our decision ends up affecting is new builds.
[25:30] if they're in that zone, whether they'll be required to have the fire, whatever you say, fire rateed assemblies, that's all it's going to affect as far as people building a home.
[25:47] That's correct.
[25:47] Okay, and if you look at there on Manelli trail there there's I think two or three lots there between
[25:54] Vernon Street and it's Gowon Road that are on the built that no homes are on that so they would
[26:01] They would be required to meet the code and they're currently required because this went into effect a year ago
[26:07] So they're currently not required because the map that the whole Louis code went into effect a year ago, but the map itself we used
[26:17] up until currently has been the state map, which did not include the Santa Clara River.
[26:28] And I don't think anybody will argue that there's a risk, there's a fire risk inside
[26:33] the river and adjacent to the river.
[26:38] To those homeowners, I mean, I guess you're not the insurance expert, do they typically
[26:42] get a break on their homeowners insurance if they have the fire-rated assemblies?
[26:46] So what will happen, so I think this is more speaking to the inspections or the assessments.
[26:55] So every home that's in the state's wooly map that gets inspected, you're going to
[27:02] fall into one of three categories from extreme risk to the lower end of high risk.
[27:09] So depending on what category your home is in, not this type of is, not your neighbor's
[27:14] but your home will have could have or probably will have an effect on your fire insurance.
[27:22] The category. But if I build my home and I have a fire-rated roof and fire-rated walls,
[27:29] does that? Yeah, you'll fit in the lowest category. Then I go into the lowest category rather than a higher
[27:33] category. Yeah. Okay. Yes.
[27:40] And is your recommendation the eighth of a mile or what's your recommendation?
[27:47] I was laying in toward 16th of a mile. We did 8th of a mile just to show you what what it looks like
[27:54] But I think even if we go to a 16th, I don't know that it changes anything on Benali your own farm road
[27:59] I think it's still going to include the front part of those properties, which would put them in the zone
[28:06] I think those are the ones that are undeveloped right now, right? Or unbuilt is those two cornerways. I think so
[28:19] I think when you look at the overall cost of a building to build a home in a
[28:24] development like that. I'm not trying to downplay this at all, but those are huge
[28:29] homes and I don't think it's going to discourage somebody from wanting to
[28:34] build on a home. And it only hardens their house anyway. So. So sorry, you may have
[28:42] answered this already. Are there landscape requirements within this as well?
[28:44] There's landscape suggestions, and then if you're in the state woody map, then the more
[28:53] you do to harden your home, the better your overall score is going to be, so there is
[28:59] a list in the woody code of suggested plants, and they're all fire-wise type plants, things
[29:05] that won't burn easily.
[29:08] That's kind of the challenge we find with some of our rivers is, you'd think when things
[29:13] are green, they don't want to burn, but it's exact opposite. Some of our, some of our
[29:17] things that are in the rivers actually burn better when it's, when they're, when they're
[29:21] in the middle of the summer. Yeah.
[29:25] Well, if you're looking for direction for me, I think based
[29:27] on your recommendation, I'm good with the one-sixteenth. Okay. That's right, ladies as well.
[29:34] The one-sixteenth. Because this is also used to just kind of help somebody if they're looking
[29:39] moving here and buying a home, like you just check the map and be like oh I'm
[29:43] feeling more careful with my landscaping or isn't used for that as well right?
[29:47] That's correct yeah and that's how I look at it as a resource to members of our
[29:52] community yeah. Okay any other feedback or any other questions you have for
[29:59] Council.
[30:00] Any recommendation on the to a conwashed? We leave it out and you guys want it in. I think since there's not going to be any building there, it makes sense to leave it out. I mean, any new homes built there. I agree. Yeah. Yeah. So there is a subdivision going in that would that that might benefit from just knowing that they're in the zone and others that could follow.
[30:41] Rock, I might need your help. Is it right here in this?
[30:44] I think it's right in this corner, but that one, that's where solace.
[30:50] Yeah, so I think that wash is running right through their property.
[30:53] It has been, it has been grubbed out by the H crew and right now it's in really good shape
[30:58] and it doesn't make any sense to include it today.
[31:01] But if it doesn't, if we don't do regular maintenance on all of our washes
[31:06] that will end up growing back.
[31:09] So maybe that one makes sense then to keep in?
[31:11] maybe I don't know what our plan is to ensure that we don't have a bunch of
[31:18] overgrowth. It's also a place that tends to collect trash. You know when blows it
[31:24] ends up in the bottom and cardboard and papers and different things. So in
[31:30] other solos town homes the wash intersects in the I guess phases phase one that's
[31:39] on the west side of the wash is, those are already being built, they're probably getting
[31:45] relatively close to completion. The ones on the east side, I don't believe they've
[31:50] started that construction yet, but the west side is, they'll probably be close to CEO
[31:56] in the next month or two, I would guess.
[32:01] So then you really are talking about just the
[32:04] be signed.
[32:07] Gotcha.
[32:10] Yeah, council, do you have a particular view on that area?
[32:16] It's not very familiar with the washer right there.
[32:20] That's current that's in the state one right now?
[32:23] No, that's not. That's not okay. We'd be recommending it. Yeah, that's more local, local intel.
[32:28] Local. If it's just for informational purposes, then maybe it's a good idea because I don't think we
[32:34] can guarantee that we're going to be maintaining it the same way. Correct.
[32:39] I'm not sure it makes a difference for this development.
[32:42] They're moving forward already.
[32:43] It's not defined today in our map.
[32:45] I don't know that we have any teeth to make it happen,
[32:49] but I don't think it hurts to identify it
[32:52] if you'd like it to be identified in the map.
[32:56] I'm good with that.
[32:57] Yeah.
[32:58] Okay.
[33:01] All right, any further questions or comments?
[33:04] I just have a question on the hills,
[33:06] the entire hills and the entire
[33:09] like all the farms and stuff right there are all included in our map and I'm
[33:14] just wondering what accounts for that and not just so you look at the fields
[33:19] themselves and they probably won't burn but you get the river that goes kind of
[33:24] you know halfway like it almost encompasses the whole field and so you take
[33:30] that eighth of a mile and you buffer it out and that's what you end up with the
[33:35] hills itself has has quite a bit it's not very thick and it's not very
[33:39] tall but there's a lot of natural vegetation out there. The other thing you have to understand
[33:44] recognize that as the city grows and as these areas get grubbed and developed the maps going to change
[33:54] and it will see these areas get smaller. As we go south you're going to see the risk less and less
[34:02] or the map is going to move away you know further and further away. The fire is going to burn up
[34:07] I feel a lot faster than it comes down here.
[34:09] So risk is much greater on the top side of the hill
[34:12] and is at the bottom.
[34:15] And I think it's important to recognize
[34:17] to this map is a work in progress.
[34:20] I don't, I hope you don't feel like what I'm presenting today
[34:24] is a finished product, it's far from it.
[34:28] What's the timeline for?
[34:31] I can have it.
[34:32] We can have it done in a week or two
[34:35] with your recommendation.
[34:36] and it's not hard, it's not hard for him to update, it's just getting on the list and prioritized and completed.
[34:44] We will be coming back to adopt the map, you know, as a city map.
[34:50] But I'd want to see how that, making it a 16th amount, how that would affect the hills,
[34:54] because it's probably going to be a lot different, I'm guessing.
[34:57] that it is tricky with the river skulls.
[35:01] I think there's one unbuilt law along the river in the hills. I guess there's a couple right there on the edge. There's one kind of in the middle that's unbuilt that I'm curious if that falls in. Now that I'm looking at this little more detail, I think this is further than we had asked for. I think what we wanted was this line to come closer to the line that is dark right through there. Gotcha.
[35:31] Yeah, I've overlooked that. I apologize.
[35:35] Okay. Yeah, so that'd be my only question. And then I think the one 16th instead of the one 8th. Yeah, and that wash up in solace, I'm in different personally, our big, our big fires, where there's big loss, you know, happens in certain conditions. So on Friday, last week, Friday, Washington City had a fire. It's
[36:00] started between the home and the garage.
[36:04] People who on the home were gone at the time.
[36:06] It burned long enough to get both the home and the garage on fire.
[36:11] It wasn't really windy that day, but it was just windy enough to where it picked up
[36:14] members about two blocks away.
[36:15] It started another house on fire and burned another garage down to the ground.
[36:20] So when we come to you with these concerns, that's what we're trying to avoid,
[36:26] is we're trying to avoid fire spread.
[36:29] so whether it's coming from the wildland itself into a home or whether it's
[36:34] going from home to home that's what we want to avoid so by making these zones
[36:41] smaller it does increase our risk but I think it's I think it's minimal I'm
[36:49] perfectly fine with 16th of a mile
[36:53] okay sounds great all right thank you chief
[36:57] all
[37:00] right I'll move on to our next item which is discussion regarding resident
[37:04] and communication strategies presented by LANS.
[37:10] Good evening, Marin Council.
[37:12] I kind of wanted to discussion around how we reach out
[37:16] to residents when there are emergencies,
[37:18] power outages, water, and whatnot.
[37:21] Right now, obviously, we have our YAPIFI,
[37:24] which since text messages out, and we have Facebook.
[37:26] Those are our two primary mechanisms for reaching out,
[37:29] which both have pros and cons.
[37:32] Text are great because they're immediate.
[37:34] Everybody kind of sees them,
[37:35] assuming your data is up to date.
[37:37] but when we lead into later hours, I think one time we had sewer problems or water problems at three in the morning, obviously
[37:43] who wouldn't want to send a text out at that time.
[37:46] Facebook has a great reach. A lot of people see it, but the problem is there.
[37:51] That's not necessarily an authoritative source, and there are people who don't have Facebook, don't want Facebook.
[37:57] And so we've been trying to figure out a way to how do we bridge the gap and what's the best way and what do you guys feel is the best way to reach our residents.
[38:04] Kind of solicits and feedback from staff. I think the general consensus of an idea is more
[38:11] going to the website. Right now we don't really post those things on the website at all.
[38:15] But developing kind of a, here's emergency notices or you know imperative notices, whatever,
[38:20] we'll find a good word for it. And then teaching the residents, sharing that this is where
[38:25] you'll find it no matter what. If the power's out and you want to know why instead of, oh,
[38:29] I didn't get a text or let me go check Facebook and figure out where that might be with the
[38:33] onslaught of comments, it'll just be on the top.
[38:37] Now, I'm not saying that we could get rid of the texting
[38:38] and all that as well, but it would be kind of,
[38:40] here's a texting, hey, where are this?
[38:42] Please check the website for further information.
[38:45] And then my thought was kind of like a news article
[38:47] when they updated, it would just be scrolling history
[38:49] with the most recent at the top, and you can go through
[38:52] and see.
[38:53] And so really just wanted to get your feedback
[38:55] on that kind of an idea or if there are other ideas out there
[38:58] that just how can we do better with communicating
[39:01] with residents because as much as we try, there's always seems to be holes we find as we go down,
[39:07] you know, like maybe we could do better with this or how do we make sure that mainly the most
[39:11] people who can see it are able to see the message. It's interesting that you brought this subject up.
[39:17] There's a person in, he was up in the hills, but he said he didn't understand why we couldn't
[39:26] push out e-mails and I'm thinking okay that's a lot of people get too many e-mails and they get
[39:35] you know it's not a good way to get communication but some people still use them like e-mails.
[39:41] You reckon actually I forgot we do e-mails as well. When the Shopify goes out it's both a text and an
[39:46] e-mail but we're seeking up with it and that's where part of the problem is is we have a system
[39:52] this kind of disjointed from where our authoritative source of information is
[39:56] we try to use what is in Polaris, our accounting
[40:00] We're building software for utilities. So part of this may also be not just messaging, like, here's where you can find things that are going on with the city when you need to, but maybe more outreach on that as well. It's like, hey, make sure you're calling in, and if you're not getting these kind of bulletin, disinformation, you're not getting the text, you're not getting the emails. Let's get your information updated because you should be, if you're a resident, those should be included in there. But I know we've had some issues across the board, really.
[40:29] making sure that that data that's in Polaris matches what's in Yachtify and all
[40:33] the other systems out there because everybody's got a small crew you know when
[40:38] it's 10 o'clock at night and power it's it's generally Gary calling me or whoever
[40:42] so it's how do we make sure we cross all of those and get all of those out in the
[40:46] right way right but email is included but right it does get lost in the mix so I
[40:53] think you could funnel to the website but I still think there's value in the
[40:57] texting like you talked about. And I still think Facebook, I mean, I'm of a certain demographic,
[41:01] but if something happens in St. George, I look at St. George's Facebook page or their
[41:05] police department Facebook or Instagram to get kind of in real time, what's happening
[41:10] or at least the quickest update in my opinion. I like how they update it, even if you then
[41:15] funnel them to the website and say for more, you know, check back the website for more information
[41:19] or information will be updated there. I feel like they update as well, those posts, you
[41:25] as new information comes in, but I wouldn't discount.
[41:28] You say that it's not the authority,
[41:29] but you have the city website,
[41:31] which is the, or the city Facebook page,
[41:33] which is the authority.
[41:34] The city Instagram account, same thing, is the authority.
[41:37] I would still use both.
[41:39] Absolutely have both.
[41:41] My, you were kind of thinking one post
[41:42] that links to the website.
[41:44] And when I say on the Facebook,
[41:45] what I noticed last time is based on their algorithms,
[41:48] certain updates were pushing to the top
[41:50] that weren't necessarily the most recent.
[41:52] Not the latest power outage,
[41:54] but the one before that, somehow the first one kept being the, you know, what is the most
[41:59] recent status when I would go look at it, but I'm the one who posted it.
[42:02] I know that actually this other status, it's like, hey, we're going to be cutting it out
[42:05] at 10 and going on.
[42:06] That might look different for everybody too.
[42:08] Right.
[42:08] And that's where it gets confusing when we try to figure out the best way to do that.
[42:13] Do we do multiple posts?
[42:14] Do we comment on a post?
[42:16] Do we have one post that says, here's on Facebook, it links to the website, go here.
[42:20] That's what I just want to eliminate that kind of confusion on what is right.
[42:23] what's the most recent, what changes have happened?
[42:27] Could you, I mean, would we have the budget or desire to boost it then
[42:31] or kind of amplify that post?
[42:35] If it, we'd have to have a policy on what deems important enough to boost,
[42:41] boosting actually doesn't cost that much. I mean, you could do it for $5.
[42:44] Sure. Rock can find the money, you always does.
[42:47] But maybe that could overcome the algorithm or whatever.
[42:49] We could do that and that's a quick and easy fix as well on the Facebook side.
[42:53] So yeah, that's an option I just know I know I'm of a different demographic than a lot of people in the city, but
[42:59] My first thought is not to go to the website my first thoughts go to the social media because that's most easily updated or at least it seems
[43:06] It is and it seems like the younger generation
[43:10] I'll use the Facebook a lot of people that are older or not gonna have a Facebook
[43:15] I'm the same way I look on Facebook. Yeah, but it's kind of I had a resident
[43:20] And he actually told me that, you know, I'm an adult.
[43:23] I don't have Facebook, so I'm not sure what to do here.
[43:27] Well, I think Instagram hits a younger demographic.
[43:30] Facebook hits an older.
[43:32] The website is the good source of truth
[43:34] if you need to have a lot of information
[43:36] or always people can go back to it, I think.
[43:38] And then the text, I just think you have to hit all those boxes.
[43:41] I don't think you can choose just one.
[43:43] Is that the question?
[43:45] Not necessarily one, but we're being OK with.
[43:47] So, say we have another, sorry Gary, I'm going to use power, another power outage.
[43:52] We send a notification that goes out across all platforms, but that notification is essentially
[43:57] like a link.
[43:58] When we post an article on our website right now, it goes to Facebook, but when you click
[44:02] on that, it actually takes you back to the website.
[44:05] Similar to that, where we're going to go through all of them, but you're going to get one,
[44:09] one on Facebook, one via text, all of the sources.
[44:12] When you go to that, you just click it and it's like, okay, the most recent status is, because
[44:16] Again, we do have things that happen after hours, and some may be okay getting a text at 10
[44:21] PM.
[44:22] Others may not.
[44:23] And it's trying to bridge that gap of how do we make sure that if somebody wants to
[44:26] know, and we have the means to give them that information, we're doing it, but not being
[44:29] too obtrusive at the same time.
[44:31] But if it's an emergency, I don't think most people would care about getting a text at
[44:36] late in the night.
[44:38] If it's an emergency.
[44:39] And we were just talking about that today too, is what, also, where's that line of what,
[44:43] is a true emergency?
[44:45] Yeah.
[44:45] you know, if it powers out, especially across Washington County, does that constitute a true
[44:49] emergency where everybody needs to be notified right away? Sometimes, yes, sometimes no.
[44:55] Now, a water line break, it depends, you know.
[45:00] If it's affecting a few homes, is it worth that effort in terms of sending out that text at three in the morning? That's difficult. Well, for the whole county, that would have been pertinent. So is there an opt out at the end of our text messages on Yachtify? Not as clear as it probably should be, but all carriers, if you just take, if you reply stop, they'll just stop. So what if our text message was, we're aware of the power outage, check the, you know, basically check the website for
[45:29] updates, and that's where they're all posted, and then it's just the one
[45:32] communication, and then people can continue to go back to the website if they
[45:35] want more. Exactly. That's same on Facebook.
[45:39] The other challenge is we just
[45:42] limited on staff, so it's hard to, it's already a game of telephone, because we
[45:47] don't have everybody that has access to all platforms. You have to find
[45:51] easier because we can give access to a good number of people, but Facebook's a
[45:55] little weird in how they manage that, so it's, we have to kind of maintain
[45:59] control of who has access to that without, could give it to everybody, but there is a risk
[46:03] with that as well.
[46:04] Not anybody can do anything bad, but just remembering who you are at the time, changing
[46:08] and check.
[46:08] Because I've seen, I've accidentally posted as somebody else when I was saying, okay, caught
[46:13] that.
[46:13] So there's a bit of a risk there too, and that's why we're trying to simplify how we get those
[46:17] out.
[46:18] And if we go to a kind of unified system, then it's really just posting on the website, which
[46:23] would automatically trigger all the others without having to, or now if powers out Gary calls
[46:27] one of us.
[46:28] So I can do Facebook and website, but I'm not necessarily a Yoplify, so I go to Pristell. She does the Yoplify
[46:34] It's very kind of disjointed and when we're trying to get things out quickly, it really just slows it down
[46:38] I like the idea of having it on the website and having that as the primary place and the text of email or whatever drives them to the website
[46:45] And it would be the end goal is it's all automated whoever post it and actually gets it out there all they have to do
[46:51] They go to one place they go to the back end of our website post it select the right kind of whatever work category
[46:57] We're going to call this a public alert.
[46:59] And when that happens, OK, that drives all
[47:02] of the other actions to come out of that.
[47:04] It'll send a text.
[47:05] It'll send Facebook, Instagram, all sources, or head,
[47:08] all at once, and then maybe some rules on texting.
[47:11] Maybe we do to say, OK, if it's whatever, after midnight
[47:15] or whatever, we don't send a text.
[47:17] But we'll still send an email on Facebook.
[47:19] That way, we can kind of, we'll never make everybody happy.
[47:23] But we can try and see if we can cross over as many
[47:25] as we can so that it's like, OK, we've
[47:27] hit 90% they're okay with our communication.
[47:30] We'll try our best to get the other talent.
[47:32] It's really hard to challenging to get all of them.
[47:35] When you post to Facebook and Instagram,
[47:37] can you post so that it goes to the story as well?
[47:39] Not just a post because a lot more people
[47:41] will see stories I think than posts.
[47:44] I don't know.
[47:45] I will look at that.
[47:46] That might be an option.
[47:47] We haven't done that in the past.
[47:48] The stories you see when we do post,
[47:49] those are manual actions.
[47:51] We can look into that for sure.
[47:54] I think those will be a lot more visible
[47:55] And then you won't have to that algorithm problem of the others popping up it would be the most reason stories go up at the top
[48:01] Yeah, that's a good idea
[48:05] Mayor can we hear from?
[48:07] Yeah, you just need to come to the mic so
[48:12] you need to come up to the mic so you get shot in minutes
[48:15] You just have to say your name
[48:17] You have to say
[48:18] Live from
[48:19] Okay
[48:21] The bottom line is this, I was in the middle of the great blackout of 2026.
[48:27] I immediately hooked up my generators and went next door to my 86-year-old neighbor
[48:31] and her partially paralyzed daughter and held out.
[48:36] Now initially we did get messages, people were on Facebook and stuff, and the first message
[48:40] is everybody was coming across, saying, oh my God, a plane ran into the thing.
[48:45] So everybody's like, oh, this is going to be down for two days.
[48:47] The most effective message came from our public works department, which came over messenger
[48:54] and basically said to everybody, you know, things are going to be down until late in the morning.
[49:01] The problem with going to the website and Facebook is that there's so many people on the phone networks,
[49:06] you can't get a hold of the internet, you can't use AI either to connect up,
[49:11] because the system is dragged down by the amount of usage of everybody on their phones.
[49:15] So you necessarily can't go to the website, but it was a wondrous moment when we did get that message and it was like, okay, things are going to be, you know, back to status quo.
[49:26] Okay, that's the take I want to have. Thank you, okay.
[49:29] Thank you.
[49:30] So Lance, the other concern that I have is making sure that people can enroll in that because if it's just the appifying, it's just connected with the original phone number.
[49:40] I think, Chris, that we were talking about.
[49:41] It was your...
[49:42] Well, I didn't, I haven't been getting notifications for a while.
[49:45] All these phones.
[49:46] So, able to opt in at our number or email so that we can...
[49:51] We're looking at that as well.
[49:52] And that's kind of what's driving this too
[49:54] is what's our best source, you know,
[49:56] right now with all the systems being separate.
[49:59] We're also...
[50:00] Can we just same thing with like our newsletter, just all one system? Maybe it looks at Polaris, but it isn't that. You can have people that come in and say, you know, maybe they're renting it, you know, or they're here for a little while, but they're not permanent. They want to get these notifications, too, or they have family here, you know. My parents loved to know what's going on here. Maybe they want to sign up and see that, you know, just so they know all kinds of situations that aren't handled just with that. So yeah, we can look at that as well, try to figure out the best way and then also to start.
[50:29] We're reaching out more to say, hey, make sure that your information's up to date similar
[50:33] to how, if you look at the Washington County and the reverse 911 system, they'll send it
[50:38] out, you know, you need to go sign up and you need to make sure your information's up
[50:41] to date.
[50:42] A similar kind of messaging campaign to make sure that they are double checking and the
[50:46] right numbers are being contacted because I know that some numbers in there are still
[50:51] landlines.
[50:54] Okay.
[50:55] Very good hope.
[50:56] That's a good direction.
[50:56] I think I also like the idea of a unified way to just post on the website and then send
[51:02] out to other other mediums and that makes sense.
[51:06] Okay.
[51:07] Thank you.
[51:09] All right.
[51:10] Our next item is discussion regarding proposed provision of construction design standards to
[51:14] coincide with a new sensitive lands ordinance, ordinance presented by Casey.
[51:23] Good evening, Mayor and council.
[51:26] In last week's meeting, during Rick's presentation, he spoke to changes that we were going to need to do to our construction design standards to coincide with the new sensitive lands that's being created.
[51:42] Those changes are needing to happen to 3.4 of our design standards, which is the drainage and flood control design.
[51:50] The main changes that are meeting to happen are a lot of the direction that this section
[52:00] gave to developers was being affected by our 100-year flood zone and those were the
[52:12] The main area is being affected with the new sensitive lands ordinance.
[52:18] That is where the developers will be directed and that's what will set what the new requirements
[52:30] are for their permits and approvals through the city.
[52:35] If
[52:38] you go through this new one, you scroll up to the top.
[52:47] So a lot of what is happening in the changes is clean up and remove all of those sections
[52:58] that refer to the 100-year flood zone and in its place are just the new sections for
[53:06] were addressing the sensitive lands.
[53:09] The spaces that you can see, large spaces between paragraphs
[53:13] are where we have removed something in the current set.
[53:20] That first space was just to clean up.
[53:24] It's just a removal of a sentence that was almost
[53:29] the exact verbiage of the first sentence of 3.4.
[53:33] so it's just a cleanup of that one. When you start in 3.4.1 the city right now is
[53:44] currently updating our city stormwater master plan so we have added in mid-paragraph
[53:54] the word current city stormwater master plan just so it brings their attention
[54:00] that there is a new version in case anyone is holding on to an older version of
[54:06] that they can look in reference to the new version of that when we get it
[54:11] completed.
[54:14] The second big space is just the removal of a short paragraph that
[54:23] was addressing the 100-year flood zone.
[54:29] Each
[54:33] development should handle its stormwater runoff
[54:37] in such a manner that no increase in the 10 or 100-year peak storm runoff. That is going
[54:44] to be addressed in the sensitive lands zone and isn't needed in this section here in
[54:55] general.
[54:58] It's also a
[55:00] We've changed a word in this next paragraph.
[55:08] Drainage from sheet flow to point discharge flow, while the amount of water may be controlled, the effects of all point discharges must be handled to ensure no detrimental effects to downstream properties. The previous version is a paragraph just addressing those downstream properties.
[55:28] The next large space is another
[55:33] removal of verbiage about, and this analysis needed based on 100-year flooding will
[55:49] back
[55:49] up just a little bit please.
[55:54] So in lieu of the 100-year flood zone we've added in this
[56:02] section that is instead including wetlands,
[56:06] intermittent streams, washes, drainage basins,
[56:11] larger than 0.15 square miles.
[56:14] And then we are directing them to the Santa Clara City
[56:18] floodplain development permit, including
[56:21] all applicable for myths from the Utah State
[56:24] Engineer, FEMA, and the Army Corps of Engineers.
[56:28] is all added in and that will coincide with the sensitive lands.
[56:55] This paragraph that's being removed was just stating what needed to happen for any modifications
[57:04] to a drainage channel and all of those are now addressed in our sensitive lands maps and
[57:13] And they will have to go to that committee to get any kinds of approvals and permits for
[57:22] changing any drainage channels.
[57:26] In 3.4.2, we have new standards for low impact development.
[57:36] Any property exceeding one acre has to abide by the new LED standards.
[57:41] So, we are adding that in here, this section before was named an erosion control, is what
[57:51] 3.4.2 is, the verbiage is almost the same, other than now they have to abide by a higher
[58:02] standard of the LED and we do have that broke out in our construction design
[58:09] standards.
[58:12] 3
[58:20] .4.3 irrigation ditches used to be a lot longer section. We're
[58:27] leaving the first line of it in just for any existing ditches that may exist in
[58:34] city still but there was a 3.4.3.1 that we're removing which is how you can use
[58:42] those ditches none of them are in use anymore for any kind of irrigation so we
[58:48] felt like it could be removed and then there was a 3.4.3.2 section which is a
[58:56] requirement to get the irrigation company approval to use any of those ditches
[59:02] which isn't really needed anymore.
[59:08] The rest of 3.4.4 follows exactly the current standards.
[59:16] That's the only proposed changes that we're proposing for 3.4.
[59:26] Any questions?
[59:31] Council, anything you'd like to discuss?
[59:33] Yes.
[59:37] Okay.
[59:38] I think it sounds good.
[59:38] It's pretty straightforward.
[59:39] Thank you.
[59:40] Thank you for the presentation.
[59:43] All right.
[59:44] Move on to item number five, which is a discussion regarding the Spence gun improvements presented
[59:48] by Ryan.
[59:55] Good afternoon, Mayor and Council.
[59:56] I don't know in the last time I was in...
[1:00:00] Any of you are up at Spence Gunfield, but hasn't changed much.
[1:00:05] Fencing and lighting, I believe, is the original. Fencing and lighting, when that was built 300 and some odd years ago. So it needs to be updated and needs to be replaced. The lighting, obviously need to replace with some LED, some of this works better is more efficient. Fencing, other than being a bad shape, isn't adequate. It's a safety concern.
[1:00:28] The backstop isn't tall enough or wide enough to protect spectators or cars.
[1:00:33] The outfield fence, I believe, is somewhere around five feet tall and directly
[1:00:37] outside to left field. You've got the trail and then you've got substations.
[1:00:41] So I just imagine riding my bike or walking down that trail during a game and getting
[1:00:46] hit inside. Hit inside the head with the baseball, probably ruined your day.
[1:00:52] So yeah, if you've been around, you've known it in the last few budget retreats,
[1:00:57] is been on our list and we just felt like this is something the revenue we bring in from
[1:01:03] all our tournaments is something we should go after the county and try to get some TRT funding
[1:01:07] to help with the project. So that's what we did this year and with the help of Lance we put
[1:01:16] in the request. So they have a 50% match which would be somewhere around $180,000 and that's what
[1:01:25] we asked for. We were granted 135,000, which isn't what we're aiming for, but it's enough
[1:01:33] that we fear we need to get this off the list and get it done. So that's what we're planning
[1:01:39] on doing. One of the bids I used was for the fencing was three years old, so we're going
[1:01:45] to have to go get an updated bid. And that also didn't include the, and we'll show you on
[1:01:52] picture in the minute, how high we wanted to go on the outfield fence, we decided that
[1:01:56] afterwards.
[1:01:57] So that's why I let you know if this picture right here, we searched far and wide, and
[1:02:01] we couldn't find anybody that could do an AI picture to give you a good representation.
[1:02:06] So if I found a guy here in the building who's named Brock, say, let me give it a shot.
[1:02:12] So this, this what he came up with, and it's pretty dang good.
[1:02:15] So anyway, what we want to do from left field, at least to right center, if not all the way
[1:02:20] is 15 feet high and we you know with the recommendation of a former mayor
[1:02:28] Rick you want to look like a mini green monster out there so that's where
[1:02:32] that the green renderings is and you've got options you can paint it but you
[1:02:36] can't really tell so most likely what I'm doing is doing green slats down through
[1:02:41] the chain link if we decide to go this route and give it that green look it'll
[1:02:46] look sharp. The lighting we're cutting down, right now we're using, we have eight poles
[1:02:52] with lights on them. The schematics we got from Musco, we'll drop that down to six. So
[1:03:00] we'll go from four in the outfield just to two and then two on the left field side, two on
[1:03:05] the right field side. And those, I don't know if you're familiar with Musco, but so Musco
[1:03:11] We have other places in the city. We use them pick a ball is probably the main one we deal from the most
[1:03:18] Whenever there's something wrong their system detects before we do that there's a problem whether it's a bowl about it
[1:03:26] Just the text says something's wrong. So they'll send us myself and Dane and Ryan and alert and then we go investigate
[1:03:33] And if it's something we can't do it's a bowl about then they hire a company to come out and fix it
[1:03:38] It's all under warranty when they do it for several years after they're done.
[1:03:42] So right now when these, someone goes out and we have to call Port Eric and get them out
[1:03:48] there at the boom truck and it's a pain.
[1:03:53] So anyway, it'll be much better, much more efficient, full bleed out into the neighborhood hood
[1:03:58] like the ones do right now.
[1:04:01] Lights we have right now, we turn them off and try to turn them back on, it sometimes takes
[1:04:06] and an hour and a half to get back on.
[1:04:09] It's usually around half hour,
[1:04:10] but sometimes it can think a while.
[1:04:13] We learned that with Murray in the car show,
[1:04:14] and he had turned off for the drone show,
[1:04:16] and it took a lot longer to come back on than we expected.
[1:04:20] So anyway, we just wanted to let you know what we're doing
[1:04:22] and get your thoughts on what we have planned.
[1:04:28] And then also the fence is going down from the dugout
[1:04:31] all the way down to the outfield fence right now.
[1:04:34] All those are relief five feet tall.
[1:04:37] We are going to raise those to at least eight.
[1:04:40] Get them tall enough to where you have to really try to get in the field if we have it locked.
[1:04:48] So when we go prep all our fields for tournaments, right, if we got tournaments starting tomorrow
[1:04:53] we got the fields prepped, we lock them, let people know we can't get on them because we've
[1:04:58] got tournament tomorrow.
[1:04:58] Little
[1:05:00] We can't keep them off. Those fences are so short, they want to get on, they're going to get on. Same thing with here. So we're not, no way we can actually keep them out if they want to get on, but at least, deter them a little bit. They can, or they have to climb and think about it. But also for protection, people standing down the sidelines, you know, watching the games, taller the fence and more protection they have.
[1:05:26] So any thoughts? Sorry, the height on the,
[1:05:32] each side. How tall are you saying?
[1:05:35] We're looking at eight feet. Eight feet on the sides.
[1:05:39] And then 15 feet left and center maybe on the way around.
[1:05:43] Yeah, at least to right center.
[1:05:45] And that's going to depend on, they might have to
[1:05:48] put in different poles to go up that high if they do.
[1:05:50] We're not going to go any further than right center.
[1:05:52] And then drop down to 10 feet.
[1:05:54] Eight to 10 feet, probably 10 feet from there to the corner.
[1:05:59] So I mean that's how a lot of baseball fields are if you look they're kind of dropped down in right field
[1:06:04] That's why I'm glad my son's a left he has a better chance
[1:06:09] He didn't play baseball, but he missed his shot
[1:06:13] So total cost is about 360 ask for 180 from the county. They're given 135
[1:06:19] They did 135 yes and the bid I have from and I
[1:06:24] So from allied fencing from
[1:06:28] three years ago was 123,000. And again, that was 20 feet in the outfield fence, but I
[1:06:36] believe half of that was netting because that was their cheaper option. And so it's
[1:06:43] obviously going to go up a little bit. But what we got from the county will pay for the
[1:06:49] fencing, then that's great. We got a two for, you know, we can do the lighting. The bid
[1:06:53] from musco for the lighting we got two dids from them approximately 150,000 just for all the materials,
[1:07:00] lights, poles and we install everything and I had them lay let's monitor costs you guys do
[1:07:05] everything sub it out and it was around 210 for them to do everything installation and that's going
[1:07:14] to be running you know a lot of conduit because up there there's nothing in conduit all the sprinkler
[1:07:20] I don't mind. Everything else is done by volunteers. Every time we run a trencher through there, we rip out sprinkler wire. There's no, so that all have to be run, come do it for the wiring.
[1:07:31] Be a project. There needs to be done.
[1:07:38] Okay, yeah. Council, any feedback or?
[1:07:41] Sounds great to me.
[1:07:42] I was going to add Melody Finlinson that's helping out with the sensitive lands.
[1:07:49] She lives on the cutie corner from the ball fill and she says she has a bucket of balls
[1:07:54] that they make it all the way to her yard.
[1:07:57] So I mean, I don't think a tall offense would even help with that, but yeah, I think if
[1:08:05] you look good.
[1:08:06] I haven't gotten a few calls from people that live right across the street asking if we could
[1:08:10] put up some netting or something because those balls, foul balls go right and hit their
[1:08:13] cars. The backstop power, backstop water, backstop, there was definitely help with that.
[1:08:18] It's not going to stop them all. They will definitely help. So I guess one of the risks
[1:08:25] of living right next to a ball field. Yeah. Okay. Anything else, council? All right.
[1:08:39] We'll
[1:08:40] We'll move on to item number three, our staff reports.
[1:08:43] And she's lovely, would you mind starting?
[1:08:52] Thank you, Mayor and Council.
[1:08:54] Two weeks ago, we met with a public safety work group
[1:08:56] and felt like it was really productive.
[1:08:59] We want to report again, Officer Bartreff
[1:09:01] is off of field training and he's now working a shift.
[1:09:05] Officer Brayton Tobler is in the middle of field training,
[1:09:09] but on what day was it?
[1:09:13] Last week he gave birth to his wife GIF birth to their first child, the bow tobler.
[1:09:21] So we're pretty excited.
[1:09:22] We've had, this is the fourth, but we'll have five baby boys born from the individual
[1:09:28] sonaric department or their wives, spouses, that's been pretty neat.
[1:09:34] We did an active threat training at Rocky Vista for their staff, so it's pretty cool to identify
[1:09:38] by some of the things we need to train on
[1:09:40] in a big facility like that.
[1:09:44] And then just upcoming this month,
[1:09:45] we have Heritage Day, Swiss Days and the PGA event,
[1:09:48] which we're excited about.
[1:09:51] And that's all I got.
[1:09:53] Today, council, any questions?
[1:09:56] Okay, thank you.
[1:09:58] Oh, we have a question.
[1:09:59] Who, what was the,
[1:10:00] I forget the name of the K-9 officer. What's his name again? Lance Bartreff in the K-9 is
[1:10:07] forced with one R, totally odd to me. Okay. Lance, L-A-Y-N-C. And then Bart, Bartreff. Bartreff,
[1:10:18] B-A-R-T-R-U-F-F.
[1:10:23] Okay, very good. All right, Lance.
[1:10:31] Really don't have too much this time, so
[1:10:33] So working through a lot of our migrations we're about 80% done with getting what we had
[1:10:37] on cloud back on prem just pushing full steam ahead because as soon as we get it done
[1:10:43] the more money we save so almost done we did get Ivans fully migrated onto our RJS so
[1:10:48] when that headaches kind of over so we'll just keep pushing through in questions.
[1:10:56] Thank you very much.
[1:10:58] All right Ryan.
[1:11:03] It's been a minute since we've had an update, so yeah, it's been about a month, I think.
[1:11:08] Yeah, a lot's been going on.
[1:11:11] Pickable courts, we have one court down.
[1:11:14] We have a problem up there with players tightening the nets themselves.
[1:11:21] So you've got a contraption on there, the wheel we've taken that off, but it leaves a nice
[1:11:25] square.
[1:11:26] If you have a crescent wrench, you can still do it and they bring their own tools.
[1:11:30] so they get them so tight that the poles are in a sleeve down through the post
[1:11:34] tension concrete and it finally puts them in a bind where it bends that pole
[1:11:39] and then the net sags you can't tighten it anymore. So this is the second time
[1:11:43] we've had it and it got so bad they had to cut it off. Clint Sportcourt's been
[1:11:47] working on it and cut it off in core drill, get it out, put a new one in and pour
[1:11:52] concrete back in to fix it. So we think we've come up with a way to make it so they
[1:11:58] They can't tighten them anymore,
[1:12:00] figure we'll drill a hole right through that square
[1:12:02] and put a lock on it.
[1:12:04] So so far it's working.
[1:12:05] We'll see.
[1:12:07] But he's hoping to have that done tomorrow.
[1:12:09] New poll in there and we'll have the net back up.
[1:12:11] Still something good.
[1:12:12] If you remember, we had two more courts to resurface.
[1:12:14] They are gonna be here if not next week, the week after.
[1:12:18] They've got a big project up north,
[1:12:20] they've got to finish up and then they'll be down here.
[1:12:22] So we'll get those last two refinished.
[1:12:25] Ivan's reached out to us, they're looking, they have an intern and he has to have a project
[1:12:31] for part of his course and his project is to do a pickleball league.
[1:12:36] So they want to know if they can use our courts at Boobler.
[1:12:40] The reason they want to use our courts, they have their own courts, but they don't have
[1:12:43] any with lights, so they can't do anything in the evening.
[1:12:46] And this will be, they want to do it Monday nights, only Monday nights for about six weeks.
[1:12:53] And so we met with them and see what we would charge them to rent the courts and everything.
[1:12:57] So they're going through all logistics to see if it works and they get a leak going that let us know.
[1:13:02] So if they do, it'll be Monday nights.
[1:13:04] If you want to play on a pickable league, it's going to be by skill level.
[1:13:07] I guess there's skill levels.
[1:13:09] I don't know.
[1:13:11] It's not ages.
[1:13:12] It's skill levels.
[1:13:13] So if you're into that kind of thing, keep an eye out for it.
[1:13:17] They're going to advertise it.
[1:13:18] They do it.
[1:13:19] So other than that, guys finished up the overseeing project, had some strategically placed
[1:13:25] storms that helped out nicely, it should be a good year for the grass up there.
[1:13:29] And now they're just down here, trimming branches down the center clear drive and city hall
[1:13:35] getting ready for Swiss days and they'll be touching up the benches outside and getting
[1:13:39] ready for Swiss days.
[1:13:41] That's all I've got.
[1:13:42] Any questions?
[1:13:44] Do you want to share maybe where you had some moors down and what's going on with that?
[1:13:48] Oh, yeah. So, when I passed, no. Overseering takes its toll on our mowers. But other than that,
[1:13:55] we already had two mowers down when we started that project. We've been down four mowers
[1:13:59] the past few weeks. Both of our big mowers and two of the little ones. So the guys have been trying
[1:14:05] to do everything with the two little mowers. So they've been behind and got two of the three of the
[1:14:12] four back. So now they're catching up. So if you've noticed a couple things maybe didn't get
[1:14:17] take my load one week and that's why, not because they decided not to, we're just trying
[1:14:21] to do what we can with what we had. But they're fixed, we should be getting the last one
[1:14:27] back next week and good to go.
[1:14:31] Okay, any questions for Ryan? Okay, thank you very much, scary.
[1:14:37] Meeting Mayor and Council.
[1:14:41] First slide in my hand, it was just a Rocky Mount Power
[1:14:43] outings that we had on the 27th of August.
[1:14:47] I appreciate Lance and working for working
[1:14:51] all the communication efforts, get the word out a little bit better. That outage was just
[1:14:57] a little bit different where the whole county was out.
[1:15:03] Chair, Chair, I keep you mentioned that the cell towers were just overwhelmed and we tried
[1:15:11] to get another Shopify message out, but Jamie wasn't even able to hardly get enough
[1:15:17] cell service to get on to the site to send out another notification just because it
[1:15:21] was just overwhelmed. So, but anyway, I think it went fairly well for this wide outages
[1:15:28] it was that we got the power on as much as we did.
[1:15:32] Having the generation down there really helped.
[1:15:35] We were able to get more on all at once.
[1:15:37] Other cities they don't have the ratio of a generation to load.
[1:15:43] So we were able to get all of our residents on pretty much at the same time with the exception
[1:15:49] to Councilman Chaplain's area.
[1:15:55] I took a little bit long, we had a switch that malfunctioned a little bit so we'd like
[1:15:59] to figure out where it was and got that switch closed in again.
[1:16:04] But anyway, overall I think it went pretty well.
[1:16:07] My guys did a great job.
[1:16:12] We had another dig in, a subcontracting crew that's doing work for CenturyLink, putting in
[1:16:21] and they just, they're boring machine,
[1:16:23] hit some cables, third last Thursday night.
[1:16:26] Thanks to Casey and his crew for sending out
[1:16:28] a couple of guys in their back truck
[1:16:29] to help with the excavation.
[1:16:31] Cause there was a lot of communication cables
[1:16:33] and power cables in that, in that trench.
[1:16:36] They were there to tell about three in the morning,
[1:16:39] Friday morning getting that fixed and buttoned up.
[1:16:44] Crew's been busy doing the preventing maintenance work,
[1:16:49] pulling wire into the black deserts phase of Sylvoree.
[1:16:54] They're just about done with that by, I think, around the 22nd, 23rd of the month
[1:16:59] they should have everything done up there.
[1:17:05] One thing I want to mention is about the power bill that we got in July.
[1:17:10] Some of you have heard how high it was. It was probably one of our highest we've had.
[1:17:16] It was over about $900,000 for the month of July.
[1:17:19] A lot of that was, you know, it wasn't hot, but a lot of it is the transmission costs, and that, and through EDAM, all their charges, the Kaisal charges, I did just for do the memo from UAMS, kind of explaining what's included in that bill and what's still to come from that bill because there's a lag in getting all the transmission and Kaisal charges added to those bills, and they actually have two years.
[1:17:49] to go back and true up anything that they've missed or miscalculated so it can
[1:17:56] be kind of a mess for a while until they get it healthiered out. So anyway if
[1:18:02] you have any questions on that just get with me on that power bill. I've got more
[1:18:07] questions for you, Amazon, why it was so high that month but a lot of it is the
[1:18:12] transmission charges in that. Our generation generators are all running good we're still running
[1:18:20] them a bit but we're starting to slow down a little bit on on the run time so with that cooler
[1:18:25] temperatures. One thing about that generation building it has its own transformer. The generators
[1:18:31] generate at 7200 volts. It goes through a transformer backwards so what's using it is a step up
[1:18:38] transformer comes out at 69,000 volts to go out on our transmission line. That
[1:18:44] transformer is failing. We do oil tests every year and there's the gases and
[1:18:50] stuff that are in the oil. Kind of tell what's going on inside. It looks like some
[1:18:54] of the insulation is deteriorating and failing in that transformer. We have no
[1:19:01] idea how long it's going to last. So we're looking at getting that one rebuilt.
[1:19:09] One option we have,
[1:19:10] if we add another generator, that transformer is not big enough to handle it, we'd have to get
[1:19:16] a size-bear transformer to handle another generator. And so our thought process is getting and ordering
[1:19:23] a bigger transformer to handle one more generator and maybe two depending on what council wants to see
[1:19:29] down there and then have that 10 MVA rebuild and keep it as a spare for our other substations.
[1:19:39] Our other substations are all 10 MVAs and you've got to match that same size so you
[1:19:45] can tie them together if needed.
[1:19:48] So I'll have more on that time comes, but I'll be looking at getting some bids for a bigger
[1:19:55] transform probably that I'll bring that to you in a work meeting.
[1:20:00] There's a lot of good information. Just want to give you heads up of what we're looking at. And a transformer, they're almost $1 million right now. So it's a big expense. But if that transformer fails, we don't have a spare to put down there to run our generators.
[1:20:19] The U.A. conference went really well. There's a lot of good information.
[1:20:27] I think we plan on for a work meeting on the 23rd to
[1:20:30] give you a more formal update. I've downloaded all the PowerPoint presentations
[1:20:36] that the presenters had, and I'll get those together and email them out to you.
[1:20:41] So if you want to view them, you can. But I will give you an update on that on the 23rd.
[1:20:49] Any questions?
[1:20:53] Okay, thank you for good. Thank you, Casey.
[1:20:58] As a crew, they've been busy out replacing sidewalks. We had ended up with
[1:21:04] a longer list than we like of sidewalk panels that were pulled to do water leaks. So they've
[1:21:11] been trying to get caught up on that list. And we started a project down at Little League that
[1:21:19] we've been working with Councilman Hendrickson on to remove a little bit of the soil behind all
[1:21:27] of the back stops and replace that with asphalt roto mill with our paper with a little
[1:21:35] bit of heat and rolling it down like asphalt it'll set up very hard almost as good as asphalt
[1:21:42] will so it'll help eliminate mud issues that we've been having and it rains down there it'll
[1:21:52] buy us some time on the part. We have the bid packet ready to send out to build
[1:22:02] the grade control structure in the river behind Swiss Village. So probably in
[1:22:09] the next two to three weeks that will be going out to bid. So a month or two you
[1:22:15] might see equipment down in the river behind Swiss Village and they're just
[1:22:20] going to build a check-down system there so that any future flooding can't cut
[1:22:27] it channel and
[1:22:31] the river anywhere above there.
[1:22:35] Any questions?
[1:22:39] Okay, very good. Thank
[1:22:40] you. Chief. Good evening, Mayor Council. Just for an update on our wildland
[1:22:46] deployments. We're on our 13th deployment right now.
[1:22:49] crews in Texas and looks like 95% sure they're going to do what's called a crew
[1:22:57] swap so they'll get extended on the fire and we're seeing activity statewide
[1:23:03] kind of do undil just this time of year storms that have come through cooler
[1:23:08] temperatures don't really know if we're going to go out out again this year or not
[1:23:12] but we're still available.
[1:23:17] Of those fires, we've had this year, I told you that we've done 13 deployments and we've
[1:23:23] been on 14 major fires, big, large fires, probably another 18 to 20 smaller fires, and this
[1:23:34] does not include any fire within our jurisdiction.
[1:23:36] So busy, busy year.
[1:23:40] We advertised last week for our part-time admin assistant for the fire department.
[1:23:45] As of Thursday, we had a couple of applicants and then Tia's off this week,
[1:23:49] so I don't really know how many we have today, but I know it's more than two.
[1:23:55] Super excited to get that position filled.
[1:23:58] Lots of events this time of year, Heritage Day, Swiss Days, PGA.
[1:24:03] Friday is 9-11.
[1:24:06] And there's a few events in the county, probably more than a few, but we're going to do a couple local, just inside of our two-city boundaries.
[1:24:13] So, Rocky Vista University is doing a flag ceremony there. We're going to be involved in, there's a few other things too.
[1:24:21] So, crews are busy doing that. I'm not sure if I'm giving you an update on our grants, but we have a major grant that's come available in the last couple of months.
[1:24:31] where we have most of that submitted for five-year grants, so most of that information has been
[1:24:42] submitted and is trying to tie it up and get it done. It's due, I think, in two to three more weeks.
[1:24:48] But the value of that grant is it's over a million dollars, 1.2 million, I think. So it's super
[1:24:54] excited for that possibility as well and we're still in the waiting game on the
[1:24:59] See for...
[1:25:00] Thank you, Grant.
[1:25:02] Maybe in the next three to four weeks, we'll start issuing awards on that. So again, super excited for that one as well. It's all I have for now. Do you have any questions?
[1:25:15] Okay. Thank you. Brock. Quickly, you know, auditors are here. We're with our annual audit. We'll have that back to you before the end of the calendar year. And then the other thing is Utah, League of Cities and Towns, October 27th and 28th.
[1:25:31] in Salt Lake if you plan to attend please let me know so we can get registered
[1:25:37] as well as accommodations so.
[1:25:40] What's the dates again? October 27th and 28th it's a Tuesday Wednesday.
[1:25:45] I'll be going.
[1:25:55] No, no, no, no.
[1:25:56] No counts woman hit and we'll be attending as well.
[1:25:59] So we'll be getting sworn in.
[1:26:03] A point to the other.
[1:26:04] Whatever it's called.
[1:26:05] President.
[1:26:05] We'll see what happens.
[1:26:06] I should be there, but I'll confirm with you shortly.
[1:26:12] Okay.
[1:26:15] All right, that's it.
[1:26:17] Good.
[1:26:18] Okay, very good.
[1:26:19] Selling anything?
[1:26:21] Okay, very good.
[1:26:23] All right, with that, we will adjourn.
[1:26:24] I'll be back here at six for a regular meeting.
[1:26:26] Thank you, everyone.