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Done, this time, and what can be done in the future to improve.

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Later this evening, in our discussion of the district's capital improvement project program,

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I would like to propose that we support obtaining federal assistance for a flood protection project along coyote Creek,

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that will ensure public safety to these impacted regions.

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I hope that our board colleagues will join me in this.

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We are committed during the post evaluation of what resulted in these unfortunate events to finding an effective path for all agencies to come together, better prepare and respond to any future events.

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As public agencies who are responsible for our residents and ratepayers, we must all find a better path for the future.

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As we keep in mind, those who are suffering and trying to recover from these floods,

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I would like to encourage you to give financial help to the victims of this tragic incident.

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I encourage you to go to Mayor the Cardo's website at www.SanhozeCal.ca.gov-mair

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and make a donation for those who are less fortunate and could use the help right now.

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Thank you.

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So, going to the orders of the day, there will be an adjustment of our agenda.

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Following item 2.5, which is opening a public comment, I'm moving item 7.3 to follow,

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and that's the chief executive report.

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In addition to that, under your agenda, on item 6.1, we'll be moved, and that's the

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6.1 will follow 8.1 on the agenda.

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So in order of the day, I'd like to call my attention to Director

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Estramera for a comment.

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Mr. Chairman, we received the letter from Mayor

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the Cardo on behalf of the city making a specific request.

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This we just received, so it wasn't on the agenda and understand that since it isn't

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on the agenda we can't take action, so it is a, it raises a health and safety issue.

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I think it falls within the exception if I'd ask Council if it's appropriate to put it on

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agenda at this time with a super-numerary approval vote of the board.

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Mr. Chair, under 54956.5A1, when you have an emergency,

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that severely impairs public health

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with respect to what Mr. Director has talked about, then by five members of this board,

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You can place the item on the agenda.

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Thank you, Mr. Council.

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Then I would move that we put this matter on the agenda.

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We, of course, can then discuss it.

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So that's my motion at this point to try and get it on the agenda.

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Then we can discuss it whenever the chair raises it.

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I have a motion and a second to approve placing it on the agenda for discussion

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by the Board of Directors.

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Do we need a roll call vote on this?

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Directors Estimara?

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Aye.

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Shwea, Keegan, Cremin, Desott, Santis, Chevrolet.

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Yes. So, that being voted on, I suggest that we're interested in the discussion at this point now.

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Pardon me?

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The letter?

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That was sent out last couple of days.

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Well, we got it in email this afternoon.

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This precisely why we just put out the agenda on an emergency basis.

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But the print can,

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okay, yeah, okay, so when they get it, okay, so then what we'll do then at this point is move on to public comment on items that are not on the agenda and we'll come back to

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Okay, notice of the public, this item is reserved for persons desiring to address the board on any item not on this evening's agenda. Members of the public who wish to address the board on any item not listed on the agenda should complete a speaker card and present it to the clerk of the board. The board chair will call individuals to the podium in turn. Speakers comments should be limited to three minutes, hour as set by the chair. The law does not permit board action or any extent to the bill.

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the discussion of any item not on the agenda, except under special circumstances.

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If Board action is requested, the matter may be placed on a future agenda. All comments

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that require response will be referred to staff for a reply in writing. The Board may take

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action on any item of business appearing on the poster agenda. I have a speaker from Ms.

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Good

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evening.

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I do have a Arlene Getsake, no toxins for children.

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I do have a suggestion.

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We're being asked in the public to donate money to help the families in San Jose.

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I figured in the last 15 years, I've donated $750 to $1,000 to your flood plan

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which you are spending $49 million on the Permanent-E flood plan, which has a 1% potential

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of ever flooding.

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So I'd like to suggest that you stop that flood that will damage state of heaven for

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the next two years and use that $49 million to give to the families in East San Jose, for

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those who are not notified who lost everything, cars, possessions, or whatnot.

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So, that is my suggestion. I don't want to donate again for that purpose since I've already

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given you so much for flood plans that you have not used in an area that should have

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been used. But mainly I come and bring you another handout regarding the fluoride that comes

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from China. Last month, two weeks ago, you did not answer my question. Are you buying fluoride

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originates in China. So this handout today also talks about how China views its own

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fluoride. It is actually a toxic cocktail of over 100 deadly industrial chemicals

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and heavy metals. Many now come from China. So I ask you again today since no one

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has answered my question from two weeks ago. Do you buy the fluoride you're now

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in San Jose water, does it originate in China?

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How can it have any certification that it is safe for humans?

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FDA has never tested it and calls it an unsafe drug.

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Since you had no way to notify the 14,000 about the flood,

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I wonder how you plan to tell the 800 customers to get fluoride

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that children under 16 should not drink water

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with more than 0.6 milligrams of fluoride in it.

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Dr. Sarah Cody says that on her letter to the dental

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pros and the county, you are putting 0.7 milligrams

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in the water, which means that no child under 16 in San Jose

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or in the county should be drinking that fluoride in water.

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Does your fluoride come from China?

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When will you tell the public the truth?

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I understand last time you said you would respond

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May I not have any answer yet?

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Neither has the public.

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For a Christmas.

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Yeah, Mr. Chairman.

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I just wanted to make a quick comment.

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Let me get to you know that we did refer your questions to staff.

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I think they're fair questions.

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People should know and you should have those answers.

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So as soon as we get a response from staff,

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you'll get some responses.

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We all will.

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And of course we'll share with the public.

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Thank you, director Smyro.

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So, another comment sheet from Kenzie Musing.

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Good evening.

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My name is Mackenzie Musing.

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I live in San Jose and I work for the Santa Clara Valley Autobahn Society.

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The recent flooding emergency in San Jose has not only opened our eyes

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to the true power of Mother Nature,

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but it has also given us the opportunity to learn an important lesson.

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In the years to come, we can expect climate change to continue to exacerbate periods of drought, followed by periods of extreme rain and flooding in California.

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To avoid future catastrophes and maximize public safety, we should be investing our time and resources into finding solutions that work with nature, instead of trying to defy it.

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Building more dams and levees will continue to destroy river ecosystems and leave future generations with the inevitable burden of maintenance and repair.

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Our efforts should be focused on flood control the way nature intended and look to the yellow bypass as an example.

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By identifying potential floodplains and discouraging development in these areas, we can improve public safety and water security and create much needed habitat for fish and wildlife.

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Coyote Valley should be looked at as a viable floodplain.

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The recent storms have transformed Coyote Valley into a vast expanse of small wetlands,

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demonstrating valley's potential to contribute to flood control.

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Let's immerse Coyote Valley with wetlands instead of the thousands of homes along Coyote

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Creek.

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This winter has only been a small taste of what climate change has in store for California.

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For the sake of the thousands of residents whose homes are threatened by future floods, I urge

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you to investigate and invest in solutions that replicate natural flood control.

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Thank you for your time and consideration.

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Thank you, Ms. Mossing.

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I have a sheet here from Kacha Irvin.

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Good evening, Chair Burilla, and I'm the leader of the board.

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I'm a resident of Rekwit Harris, one of the neighborhoods

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along Coyote Creek in San Jose that was flooded, evacuated,

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and I want to make sure you know that our neighborhood is not satisfied with the district's

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response to this emergency.

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The coverage in the Mercury News has identified a lot of shortcomings of the district's

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response.

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No acceptance of responsibility and no strong statement promising to evaluate and improve

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flood response or planning for flood control projects in the future.

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The city of San Jose, on the other hand, has responded in a responsible manner.

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mayoralicardo posted daily messages and updates to next doors, saying mistakes were made and the process will start soon to evaluate and fix the problems.

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The only post from the water district was the one that was read earlier, which made no sense acknowledgements or promises.

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So I'm asking the district to step up, take responsibility for what went wrong with district planning and operations and promise to improve and fix issues.

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This is a great opportunity for district marketing staff to work with the city and learn how to include citizens' voters and their input to shape solutions.

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I, I'm sorry, I was kind of last minute, right?

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So I wanted to add that the district also needs to reevaluate CIP priorities and infrastructure

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spending in relation to recent disasters, so rate pairs aren't swamped, paying for maintenance

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and new projects.

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Maintenance allocation should increase for flood control, local dam and pipeline retrofits,

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delayed flood control maintenance and fixing or build down.

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I mean, we're seeing that our infrastructure is crumbling.

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We need to focus on our legacy infrastructure and not building new things that they need to be maintained.

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So investment in new projects such as sites reservoir and the Delta tunnels should be postponed.

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Due to this infrastructure maintenance emergency.

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I hope this makes sense that if it doesn't, I'm available to talk with staff or directors

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to explain a more detail when I'm suggesting.

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San Jose's low income neighborhoods along Coyote Creek deserve to finally get some attention

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from the water district.

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Not just places like Los Altes, Mountain View, Beryesa, and other more affluent communities.

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Thank you for your consideration.

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Director Keegan is a comment.

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Yes, I thank you, Kacha, for sharing your perspective.

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It is a perspective, I think, potentially, there's other ones and as we move forward, hopefully

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we'll be able to get some good information.

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One thing I just did want to speak about was the issue of posting to next door.

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I know that I personally had wanted to post to next door, but I was requested not to at

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the city's request because as they were the lead in the emergency response, it was felt

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Well, that there was a concern that mixed messages could come out. So it wasn't from a lack of interest or effort on my part or the other board members.

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And I just did want to clarify that.

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Thank you.

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Okay. Well, could I also just say that then now is the time to do it?

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Work with Ricardo work with the city and get your message out saying that you're taking responsibility, that you're going to follow up, that you're going to do things that mistakes were made.

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Thank you. We're going to revisit now. That was the last public comment we had anybody else.

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I don't have any other forms. So we're going to go back to words of the day and Director Estimara and his emergency request.

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And you all now have a copy of the letter that we received by the Mayor of San Jose, Mayor LaCarta.

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Director Estimara.

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Mr. Chairman, I noticed, as I mentioned, we received this this afternoon, I noticed that

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email just before I came over to our afternoon meetings, and I thought this is something

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that I think we ought to do. We ought to support specifically the mayor's request was

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that the Assembly Conservation Corps having an existing contract with us that we have funded

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it, would be able to continue to work and support in the city with cleanup and addressing

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the health and safety issues of the post flooding situation in our neighborhood there.

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And so I wanted to make sure it was on the agenda that we discussed it, I would like to

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that we pledge our support, and that we specifically approve his request.

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I think we can ask to see what the details are, the contract.

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I think the President contract would allow us to do what he's asking us to do,

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which is to redirect some of the efforts.

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presently towards this assistance of the city with respect to the flooding situation there.

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Okay.

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Ms. Cmucho?

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Yeah. To give some additional information to the board that the, we had originally in

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$1,550,000 as part of this contract for San Jose

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Conservation Corps assistance.

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Currently, we've spent about $100,000, so there is $450,000

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left on this contract.

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We could set up a special project number in relation

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to this effort and use fund 12 funds in order to fund this effort.

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And so within the scope of the existing contract

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and is perfectly doable at this point in time.

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So it's at the discretion of the board.

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How much of this contract do you want to move towards this effort?

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Thank you.

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Director Crimin?

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Yeah, thank you, Chair.

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Yes, I'd like to speak in support of this.

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We have the money reserved already.

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I know our employees have tirelessly helped people in the community with flood challenges.

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Some definitely in support of this.

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we might want to mention to Merrill of Cardinals,

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Spell your name, right, John, but very in support of this.

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Thank you for that.

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All right, okay, I have a motion in a second.

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I'm your discussion, Barbara.

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I'm going to try to keep it.

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Yes, I just wanted to add that I was out participating in one of the cleanups

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that took place this Saturday and I did observe the conservation core out there

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and they were just doing terrific work.

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So I'm very happy and proud that we're going to be supporting this request.

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Thank you.

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The request actually is $400,000 or more.

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Do we have now that we've learned that there's additional funding here?

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Do we want to?

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I just clarify the motion that we respond by allowing the repurposing

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with respect to his request, the mayor's request,

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and we'll leave it up to the CEO to work on what the amounts are.

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because we don't really know how much it's going to be needed, and the next few weeks it could be what the request is that he may have to make another request.

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I think if it's appropriate, we have the flexibility we should do that.

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So, my motion is that the CEO will work out what the amounts are.

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Okay. Norma, did you have a comment on that?

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That would be perfectly acceptable and then we could ensure that the work that needs to be done is prioritizing it's done.

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Okay, great. And also on Saturday, I received a text message from Dorsey Moore in Andrea McKenzie, who were

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at the site and invited me to come and participate, which I did. And it was quite humbling to say

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the least. And so, they all same by their grace of God, go aye. It was pretty humbling. It's

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I have another, I have a speaker on this before we take action on this. Mr. Mirohead.

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00:35:33,220 --> 00:35:34,440
Welcome, I haven't seen you for a while.

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00:35:35,280 --> 00:35:39,260
Thank you, Chair, and good evening, Board members and staff for the record.

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My name is Doug Mirohead. I live in Morgan Hill.

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My only concern about this particular item is I don't know whether $100,000 is a big deal, a small deal.

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You know, there is no plan that I'm aware of that we can relate this to, and so I'm a little uncomfortable with just

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We want to help

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I'm not opposed to that, I'm glad you're doing it, but it feels impulsive

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And I really would like to know how this fits into the larger picture or

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Perhaps you could request Mayor LeCardo to give you a report that you could then present to us later

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as to how this fit into the overall recovery efforts.

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So I'm just a little uncomfortable with,

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we want $100,000, okay.

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Here's $100,000, thank you very much.

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It just doesn't work for me.

241
00:36:31,510 --> 00:36:32,510
Thank you.

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I have a direct rest of my.

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00:36:35,860 --> 00:36:36,060
Yeah.

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Let me just read the letter to the paragraph just so

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that the records clear, I believe that's the reason

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why I felt that the CEO of the work with the city manager.

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It's a contract that we have,

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It requires them to report and requires accountability.

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So we do have an ongoing contract coordinating with the city.

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The Senate's Dear Chair of the RLN CEO,

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Kamacho, the Senate's day conservation core

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has an existing $350,000 contract with the water district

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for homeless encampment, cleanup, and community

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outreach, and education.

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Due to the extreme flooding and the ongoing response

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requests that the district use these funds for the Corps, the Corps's flood response efforts.

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The Conservation Corps has done an amazing job and gone above and beyond to fill sandbags

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and help residents remove damage items from the homes.

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They have already deployed 30 Corps members working with city staff.

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I asked that the district repurpose of $200,000 or more to aid their efforts with the help

261
00:37:42,860 --> 00:37:47,360
We can continue to all work together to help our community recover as quickly as possible

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to sincerely, Sam McCartow Mayor.

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So that's the specific request.

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I think we could trust our CEO to work with the City Manager to appropriate what it was necessary.

265
00:38:01,220 --> 00:38:05,400
Okay, so I have a motion and a second, do I have any other discussion on this?

266
00:38:05,660 --> 00:38:08,820
Is this a roll call vote or is this just a board act?

267
00:38:09,840 --> 00:38:11,080
Yes, let's take a roll call.

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00:38:12,500 --> 00:38:20,460
Directors, Esmerra, Schlä, Kiegen, Kremin, Desott, Santas, Chair Verilla.

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Yes, the unanimous.

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00:38:23,080 --> 00:38:24,000
Thank you.

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I'll be well done, Director.

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00:38:26,660 --> 00:38:31,600
So we're moving to item 7.3, Chief Executive Report.

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Yes, thank you.

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And so I'll turn to first Melanie Richardson

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and they'll drop to discuss the storm report.

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Good evening, Chair of Rail at Members of the Board.

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My name is Dale Jock, I'm the emergency and security manager here for the water district.

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And I'll be presenting the storm report.

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Go through the usual order for it.

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Percipitation in the last couple of weeks range from a high in the western hills of 9.49 inches to the lowest area that's

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Participation was in central San Jose at 3.03 inches during that period that brings

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this seasonal average to date to over 200 percent in a couple parts of our county and

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well over 100 percent in the valley floor.

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So we received a lot of rain total over the season and we received a lot of rain just in

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the last two weeks.

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00:39:31,740 --> 00:39:36,980
statewide reservoirs are well above normal for this time of year, like or a bill, or

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00:39:36,980 --> 00:39:42,960
Shasta rather as at 120% like or a bill as at 109% of historical averages, for this

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date, and excuse me, estimated inflow into our own local reservoirs was over 100,000

289
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acre feet just in the last two weeks. That's a lot of water, actually it's greater amount

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water than the entire capacity of Anderson.

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Reservoir by itself. That brought our total reservoir storage to 95% of total capacity, which is

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155% of normal when compared to the 20-year average for this date. During the last couple

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weeks, as quite a few of our reservoirs began to spill, including Elmet and Yubis Lexington,

294
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the Sona Stevens Creek Anderson and Coyote. Anderson and Yubis both continue to spill,

295
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and the

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try to bring the level of the reservoir down. It has been open since January 9 that was closed

297
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for a short period during the peak, precipitation of the storm so as to not exacerbate levels

298
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in coyote creek, but it's open again.

299
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We had several infrastructure issues over the to our own

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infrastructure. As a result of the storm, there was a failure of the coyote canal

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where flows from Coyote Creek actually rose high enough to flow into Coyote Canal near Anderson Reservoir,

302
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that then flowed through Coyote Canal, breached, and then caused a closure of Highway 101, south of San Jose.

303
00:41:15,860 --> 00:41:18,800
Several other reservoirs are above their DSOD restrictions,

304
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and local and important water supply

305
00:41:25,070 --> 00:41:26,570
treatment plants continue.

306
00:41:27,290 --> 00:41:29,850
Preplation ponds were offline due to the removal of

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extreme divergence and wanting to avoid poor water quality

308
00:41:33,050 --> 00:41:34,090
from the creeks.

309
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So pre-storm preparations in the field, crews were out

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clearing trash racks, pure noses, hot spots, and other

311
00:41:41,990 --> 00:41:45,810
locations, both during and after and before the storm.

312
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And a starting February 17th, a district crew was placed

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00:41:50,270 --> 00:41:56,350
on call in preparation for effects due to the Anderson Dam beginning to spill.

314
00:41:57,910 --> 00:42:02,910
Communications personnel was very active both before and after the storm.

315
00:42:03,490 --> 00:42:16,510
Some county-wide messaging went out from Chair Varella, talking about flood safety measures that could be taken, as well as storm communications regarding assistance for flood victims.

316
00:42:16,510 --> 00:42:24,310
some targeted mixed-door messaging went out from Director's Richard Santos, Director Lizot, Director

317
00:42:24,310 --> 00:42:30,750
Estra Merra, and those were sent to residents in several neighborhoods.

318
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Once the ELC was activated, PIO staff was heavily involved and engaged both in terms of going

319
00:42:38,990 --> 00:42:39,950
to interrupt your presentation.

320
00:42:43,110 --> 00:42:45,630
Thank you, just a question here.

321
00:42:45,770 --> 00:42:50,530
You may not be able to answer it right now, but I did request prior to the storm that

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00:42:50,530 --> 00:42:55,270
in next storm message be sent out on my behalf, and I was informed that we were deferring

323
00:42:55,270 --> 00:42:59,410
to the city of San Jose, so I'm a little puzzled to see that my fellow directors did

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00:42:59,410 --> 00:43:04,590
have messages that were sent out and I did not, and I represent one of the areas of fairly

325
00:43:04,590 --> 00:43:08,850
significant flooding, so I'd like a response from staff at some point on that.

326
00:43:08,850 --> 00:43:11,530
Thank you for that question.

327
00:43:13,190 --> 00:43:14,110
Can you answer that?

328
00:43:14,650 --> 00:43:19,930
So, I don't think I can specifically answer your question, but I do think that this

329
00:43:19,930 --> 00:43:22,350
is an area where we need to pay some attention to.

330
00:43:23,250 --> 00:43:28,770
We're needing to work out with our municipal partners in general, the kinds of messaging that

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00:43:28,770 --> 00:43:31,190
is appropriate for the water district to send out.

332
00:43:31,650 --> 00:43:36,990
We've been specifically requested by the municipalities not to send out any messaging that sounds

333
00:43:36,990 --> 00:43:43,130
like a call to action, because that can end up conflicting with their public safety messages

334
00:43:43,130 --> 00:43:44,410
that they need to go out.

335
00:43:44,950 --> 00:43:49,190
And so we've been trying to construct or, I know our communication staff has been trying

336
00:43:49,190 --> 00:43:54,490
to work hard to construct appropriate messaging that won't end up conflicting or sounding

337
00:43:54,490 --> 00:43:56,770
like public safety messaging from the cities.

338
00:43:58,010 --> 00:44:02,930
And so we have to work on what kinds of messaging we can't send out before the storm

339
00:44:03,610 --> 00:44:04,610
from the directors.

340
00:44:04,610 --> 00:44:19,090
Well, I guess specifically my concern is that the other directors had messages sent out to their community and it seems to me that a message could have been crafted to come out from me that would have met those objectives.

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00:44:19,970 --> 00:44:29,590
So this is a concern and if it can't be answered right now, I'd appreciate getting a response from staff at some further time. Thank you.

342
00:44:29,810 --> 00:44:32,810
I'm sorry. I'm not able to answer that question myself right now.

343
00:44:37,160 --> 00:44:44,720
So, going on to flood management operations, so yes, there was obviously some severe flooding

344
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that have impacted some of the neighborhoods,

345
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and as the directors of Express, the district,

346
00:44:53,500 --> 00:44:58,700
greatly empathizes with the hardships that the community had to go through, and some of it,

347
00:44:58,700 --> 00:44:59,480
And we'll see you in the next video.

348
00:45:00,000 --> 00:45:07,200
For ways to improve. Our coordinated response with the city so that we can minimize that kind

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of hardship in the future.

350
00:45:11,600 --> 00:45:16,220
Just to report out on some of the facts and statistics of our response,

351
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the District did activate its EOC at 8 AM on Monday, the 21st, for five consecutive 12-hour operational

352
00:45:25,500 --> 00:45:34,380
periods, REOC was in a monitoring mode the weekend prior on Saturday and Sunday as well.

353
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So we were officially activated for almost a 60-hour period.

354
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We did have numerous pre-storm conference calls, many of which were hosted by the Santa

355
00:45:47,240 --> 00:45:53,040
Claire County Office of Emergency Services, according to the Santa Clara County Flood Plan.

356
00:45:54,960 --> 00:46:01,160
And those on those calls was Santa Clara Valley Water District National Weather Service, City of San Jose,

357
00:46:01,620 --> 00:46:05,100
a number of departments from the City of San Jose, and many other municipalities,

358
00:46:05,880 --> 00:46:09,860
and other departments and agencies responsible for various parts of response.

359
00:46:16,920 --> 00:46:22,100
In those conference calls, it typically led off with a National Weather Service Meteorological Report,

360
00:46:22,440 --> 00:46:28,080
followed by a Santa Clara Valley Water District report that focused on hydrological projections,

361
00:46:28,080 --> 00:46:34,100
leading up to the storm and then during the storm, you know, real-time, real-time information

362
00:46:34,100 --> 00:46:37,780
as best as we could do it, as well as a look forward to projections as to what would come

363
00:46:37,780 --> 00:46:38,720
next throughout the storm.

364
00:46:39,500 --> 00:46:43,220
So in that we were attempting to provide very valuable information that our partners could

365
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use to lean forward and work on some of their responsibilities.

366
00:46:49,980 --> 00:46:57,740
We did also invite a city of San Jose, their EOC, I invited their emergency services director

367
00:46:57,740 --> 00:47:03,500
to send a liaison to actually be seated in our EOC during the duration of our activation.

368
00:47:03,620 --> 00:47:04,920
Can I interrupt you again?

369
00:47:05,160 --> 00:47:05,440
Pardon me?

370
00:47:05,460 --> 00:47:05,860
Let's comment.

371
00:47:08,120 --> 00:47:08,160
Yeah.

372
00:47:09,040 --> 00:47:15,720
I was just going to state that Rick calendar is here to respond to the questions that you had regarding

373
00:47:15,720 --> 00:47:16,960
the next door transmittals.

374
00:47:17,040 --> 00:47:19,360
If you'd like to have a response today.

375
00:47:22,770 --> 00:47:23,990
Stand by Rick.

376
00:47:26,770 --> 00:47:40,070
So in some of these various ways we were, I feel like we were engaged in very frequent contact with the city of San Jose for the entire week leading up to the storm and then during the activation they were continuously engaged as part of our EOC.

377
00:47:41,350 --> 00:47:47,930
We are obviously looking and finding shortcomings in the way that we communicated with the city of San Jose.

378
00:47:47,930 --> 00:48:06,530
The way the information was provided, the analysis that accompanied it, and, as well as trying to find out what they needed from us, more than what they received in order to have actionable information that they could make decisions from.

379
00:48:07,290 --> 00:48:13,590
But there was a lot of engagement that I feel like the district did provide some very good information

380
00:48:13,590 --> 00:48:21,990
with respect to identifying vulnerable locations along Coyote Creek where we looked and tried to pick out spots.

381
00:48:22,830 --> 00:48:33,710
Regardless of jurisdiction or ownership, try to pick out 17 spots that we wanted to identify for the City of San Jose that they needed to be aware of could flood.

382
00:48:33,710 --> 00:48:40,050
And then what the flow projections, timing and peaks, in comparison to that, could identify

383
00:48:40,050 --> 00:48:45,150
sort of a sequence of locations that might flood during the storm.

384
00:48:45,790 --> 00:48:50,530
It wasn't intended to be guarantee of flow capacities, that's not the way we intended

385
00:48:50,530 --> 00:48:51,070
it.

386
00:48:51,470 --> 00:48:55,330
We made statements to that effect, but I'm not quite sure that that fully resonated.

387
00:48:56,470 --> 00:49:00,290
And so they very well have taken them as some sort of an assurance that flood and flooding

388
00:49:00,290 --> 00:49:03,150
wouldn't occur prior to those, some of those levels.

389
00:49:04,150 --> 00:49:05,650
And we're going to be looking at the way that we

390
00:49:05,650 --> 00:49:06,730
can communicate that information.

391
00:49:07,250 --> 00:49:10,070
During the storm, our field crews were definitely out.

392
00:49:10,350 --> 00:49:13,070
We had the coyote canal to repair that I mentioned earlier.

393
00:49:13,570 --> 00:49:16,590
It was a blockage of the overpass on Metcalf,

394
00:49:17,670 --> 00:49:21,090
that the City of San Jose, we worked with them

395
00:49:21,090 --> 00:49:23,750
and the county to do a official resource request

396
00:49:23,750 --> 00:49:25,250
so that we could send out crews and equipment

397
00:49:25,250 --> 00:49:26,590
to remove that blockage.

398
00:49:26,590 --> 00:49:34,570
We also had field crews that were out doing sand-based placements near the South Bay mobile

399
00:49:34,570 --> 00:49:40,990
home park to try to raise the earthen levy to be equal and height to the concrete flood wall

400
00:49:40,990 --> 00:49:42,850
there, to prevent flooding.

401
00:49:43,630 --> 00:49:46,710
And so the field crews were definitely very active and in addition to that doing their routine

402
00:49:46,710 --> 00:49:50,530
inspections during the storm and after the storm to try to identify and remove blockages

403
00:49:50,530 --> 00:49:51,050
and debris.

404
00:49:52,170 --> 00:49:54,690
And with that, I think I'll close the storm report.

405
00:49:54,690 --> 00:49:56,130
Dr. Santos.

406
00:50:06,000 --> 00:50:33,880
Yes, thank you, Dale. I always appreciate all the work y'all do. I was just curious that you had many statistics. The last time we had that much water could have been less, more 83, been through all that. But I'd like to know you look and look back and for 83 on to see if we ever released any water that was comparable to this amount. And just to have that as far as information when we all take this further and investigate and look at different experiences.

407
00:50:34,800 --> 00:50:41,820
Good, it's a good comment a question actually since the dam was built. I believe in 1952. There's been 11 spill events

408
00:50:41,820 --> 00:50:43,340
This one

409
00:50:44,090 --> 00:50:44,360
reached

410
00:50:45,400 --> 00:50:50,640
712 cubic feet per second over the spillway. I believe the second highest was in the neighborhood of

411
00:50:50,640 --> 00:50:51,700
6,280

412
00:50:51,700 --> 00:50:57,640
So this was our highest by a pretty fair margin. Was it was it comparable to 83?

413
00:50:59,400 --> 00:51:04,480
I don't know the number for 83, but I definitely know it's higher than 83 because it because there's different

414
00:51:04,480 --> 00:51:06,540
the protections that went out just like that.

415
00:51:06,540 --> 00:51:08,460
Give us some of that data, so thank you.

416
00:51:08,620 --> 00:51:10,800
And again, to all the people that, you know,

417
00:51:10,940 --> 00:51:13,020
man, the EOSC and all the work you all do,

418
00:51:13,280 --> 00:51:14,000
appreciate it very much.

419
00:51:14,700 --> 00:51:15,980
Thank you, thank you.

420
00:51:16,120 --> 00:51:16,220
Thank you.

421
00:51:16,220 --> 00:51:16,380
Thank you.

422
00:51:16,380 --> 00:51:16,400
Thank you.

423
00:51:16,400 --> 00:51:16,540
Thank you.

424
00:51:19,180 --> 00:51:23,280
The next story distributions that we're done during the storm.

425
00:51:24,640 --> 00:51:25,000
Do you want a speech?

426
00:51:25,000 --> 00:51:27,000
Director Kigan, did you want to make a comment?

427
00:51:27,260 --> 00:51:28,560
No, yeah.

428
00:51:28,660 --> 00:51:28,680
Okay.

429
00:51:29,300 --> 00:51:30,800
I believe in correcting it if I'm wrong.

430
00:51:30,920 --> 00:51:34,120
I believe the question was, next door messages

431
00:51:34,120 --> 00:51:38,120
were asked of us not to be sent into certain areas,

432
00:51:38,420 --> 00:51:43,000
certain areas in San Jose and am I getting the question of you?

433
00:51:43,680 --> 00:51:45,340
Well, in this storm report,

434
00:51:45,740 --> 00:51:50,860
it mentions that essentially notifications were sent out

435
00:51:50,860 --> 00:51:53,480
to next door on behalf of all the other board members

436
00:51:53,480 --> 00:51:55,240
who had flooding in their neighborhood

437
00:51:55,240 --> 00:52:00,200
and I have received a message prior to the flood occurring

438
00:52:00,200 --> 00:52:03,680
that we were not going to be doing that.

439
00:52:03,680 --> 00:52:08,620
So I'm kind of wondering what was unique about my district because frankly it was very frustrating

440
00:52:09,420 --> 00:52:16,420
not to be in a position to speak and I do understand that we were not leading the emergency

441
00:52:16,420 --> 00:52:23,680
response effort but it makes me as an elected official feel that I wasn't directly meeting

442
00:52:23,680 --> 00:52:26,980
the needs of my constituents due to that lack of communication.

443
00:52:28,000 --> 00:52:33,520
We did receive a direct request from City of San Jose that they were leading the emergency

444
00:52:33,520 --> 00:52:38,020
efforts and they want to be, make sure there was no mixed messages in that they would be primarily

445
00:52:38,020 --> 00:52:43,000
correlated, they're messages, and they would be coming from the mayor's office, which

446
00:52:43,000 --> 00:52:47,880
if you looked at leading up until the time, the messages were coming out of the mayor's office

447
00:52:47,880 --> 00:52:54,080
as well as coordinating with the PIO for their office of communications, which we were doing.

448
00:52:54,580 --> 00:53:00,880
So all of the areas that we stopped sending next to our messages and included the toli,

449
00:53:00,880 --> 00:53:15,520
the Tolly Barisford area, the Rock Springs area, the Williams Street area, as well as the area that contain the trailer parks or the parks that were ultimately flooded.

450
00:53:16,300 --> 00:53:21,860
Maybe if I could read the part in the Storm Report just so you understand where I'm coming from.

451
00:53:21,860 --> 00:53:25,320
Targeted next door messages on behalf of Directors Richard Santos,

452
00:53:25,780 --> 00:53:29,940
Linda Lizott and Tony Estromerra were sent to residents in the Bebenbrook,

453
00:53:30,260 --> 00:53:33,880
Valley View, Reed, Branham, Jarvis, and Rock Spring, the Synodies,

454
00:53:34,060 --> 00:53:36,560
regarding the monitoring of Coyote and Ross Creek,

455
00:53:36,720 --> 00:53:39,580
storm preparations and flood safety messages.

456
00:53:40,200 --> 00:53:44,300
So I just feel like somehow I got treated differently from the other board members.

457
00:53:44,440 --> 00:53:46,740
Maybe that's an incorrect assumption on my part.

458
00:53:48,980 --> 00:53:54,520
When we were aware of our efforts that needed to be alerted to the community, we did make sure

459
00:53:54,520 --> 00:53:58,540
that the messages were sent out, the timeframe, and I'm not sure the storm report that

460
00:53:58,540 --> 00:54:03,340
you're reading in, the timeframe for relating from Sunday on is when we receive the information

461
00:54:03,340 --> 00:54:04,420
from San Jose.

462
00:54:04,620 --> 00:54:09,980
I'm not sure when those exact emails were sent out, they made those next door messages, but

463
00:54:09,980 --> 00:54:14,600
they may have been prior to us being able to identify that we needed to send messages into

464
00:54:14,600 --> 00:54:21,080
Williams and to the to the Nagli Park area. Okay, that makes sense. I'm sure you understand

465
00:54:21,080 --> 00:54:26,400
though the sensitivity from my perspective. I try to be very diligent in serving my constituents.

466
00:54:26,940 --> 00:54:31,960
And I apologize for for any misuse of sending that we may have, but we do lead with the

467
00:54:31,960 --> 00:54:36,940
directors to next one messages in the neighborhood and that policy has not changed and will not change.

468
00:54:37,520 --> 00:54:43,880
Okay, thank you for that explanation. And I do have one additional comment, but I think this might

469
00:54:43,880 --> 00:54:59,900
Del Joc, this might be to you or actually it's more a general message and this is, I received a communication from one of my constituents, Mr. Jeffrey Hare who really is interested in learning.

470
00:55:00,000 --> 00:55:08,980
We'll talk more about the Anderson Dam Retrofit Project and what kind of flexibility we're going to have in the future in terms of operations.

471
00:55:09,680 --> 00:55:19,840
What he's suggesting is that the design, it's, you know, currently our design is a water supply dam and not a flood protection plan.

472
00:55:19,840 --> 00:55:27,540
But I think there's interest in the community in terms of exploring whether, if we're moving ahead with this project,

473
00:55:28,020 --> 00:55:38,400
we might want to build a little more flexibility into the dam, the operations, and the outflow that could help protect some of these neighborhoods that flooded this time.

474
00:55:38,880 --> 00:55:46,980
So this is obviously not the time at which we can discuss it, but I'd like to ask staff to bring that back to us at some point.

475
00:55:48,100 --> 00:55:51,860
So, Tim, yeah, Mr. Chair, I can respond that you can certainly do that.

476
00:55:52,080 --> 00:55:57,080
There will be additional capacity available with the upgrades that we make at the end,

477
00:55:57,080 --> 00:55:59,140
or so we can get that information to the board and to the public.

478
00:55:59,460 --> 00:56:03,740
Sure, and there's also going to be a community meeting on the Anderson Dam project.

479
00:56:03,820 --> 00:56:08,620
In Morgan Hill, at the Community Center on March 16th at 6 p.m.,

480
00:56:08,620 --> 00:56:12,800
so people that are interested in attending that meeting for an update that I urge them to do so.

481
00:56:12,800 --> 00:56:16,280
And I have a question either to you or to Rick.

482
00:56:17,200 --> 00:56:20,860
There was a former director all over the news last night,

483
00:56:21,180 --> 00:56:24,160
suggesting that Anderson Dam was irrelevant in the cause

484
00:56:24,160 --> 00:56:27,280
of the flood, and that the district missed an opportunity

485
00:56:27,280 --> 00:56:31,500
by not putting out portable dams or inflatable dams,

486
00:56:31,620 --> 00:56:32,980
and that would have circumvented any flooding,

487
00:56:33,460 --> 00:56:35,280
and would have alleviated the problem entirely

488
00:56:35,280 --> 00:56:38,180
according to this director's former director's opinion.

489
00:56:38,840 --> 00:56:40,000
Can you make a comment about that?

490
00:56:40,380 --> 00:56:41,240
Or are you familiar with that?

491
00:56:41,260 --> 00:56:42,080
What I'm talking about?

492
00:56:44,620 --> 00:56:48,880
Yes, I am familiar with the former director's report, that was the interview of Damian Trahi,

493
00:56:48,940 --> 00:56:54,360
where he did indicate certain information in that bladder dams could have prevented the flooding.

494
00:56:54,600 --> 00:57:00,460
We did respond to that report and had provided information that if bladder dams were used,

495
00:57:00,600 --> 00:57:05,220
it would have been due to flooding in other areas, and so that would not have been an appropriate methodology.

496
00:57:05,800 --> 00:57:08,320
and at least it was presented by the director,

497
00:57:08,680 --> 00:57:09,900
by the former director.

498
00:57:10,400 --> 00:57:13,280
I'm not sure how that story was generated

499
00:57:13,280 --> 00:57:16,300
or how it was started, but we did respond to it.

500
00:57:16,420 --> 00:57:18,560
We are in the process of actually scheduling

501
00:57:18,560 --> 00:57:21,120
a couple other NBC 11 interviews,

502
00:57:21,360 --> 00:57:23,060
both with the investigative team.

503
00:57:23,200 --> 00:57:24,220
Two with the investigative team,

504
00:57:24,400 --> 00:57:25,620
and one with the reporter,

505
00:57:26,000 --> 00:57:29,420
and we will be clarifying and fixing up some messages

506
00:57:29,420 --> 00:57:31,560
which have been put into the community,

507
00:57:31,800 --> 00:57:34,080
which are incorrect, that probably being one,

508
00:57:34,080 --> 00:57:36,340
if there's any further questions that need to be asked.

509
00:57:36,840 --> 00:57:40,100
So would this be classified as fake news?

510
00:57:41,840 --> 00:57:45,020
Well, this is alternative, I'll tell you a little bit for me.

511
00:57:45,180 --> 00:57:45,460
Thank you.

512
00:57:45,940 --> 00:57:48,720
Thank you for the clarification, not that.

513
00:57:53,160 --> 00:57:55,400
If I could continue with this, please.

514
00:57:55,680 --> 00:57:55,700
Yes, please.

515
00:57:55,700 --> 00:57:57,020
So I do want to please.

516
00:57:57,020 --> 00:58:03,760
You also provide the board some information for both myself, Jim Piedler and Melanie Richardson,

517
00:58:03,760 --> 00:58:11,820
and did meet with No. 2 and Dave Sikes yesterday afternoon to discuss how we could work together

518
00:58:11,820 --> 00:58:18,320
moving forward. And we talked about the organization of community meetings and understood

519
00:58:18,320 --> 00:58:24,300
that Mayor LeCardos office is going to be developing some study sessions to look at the flood

520
00:58:24,300 --> 00:58:31,000
response and to look at opportunities moving forward. And I believe right now that that's

521
00:58:31,000 --> 00:58:38,560
to be scheduled for March the 9th and so there is the hope that we as staff can participate

522
00:58:38,560 --> 00:58:46,000
in providing and enlightening and giving our perspectives on what happened during the flood event.

523
00:58:47,420 --> 00:58:54,320
And also we had talked about doing a post-devent review of all the actions that had occurred

524
00:58:54,320 --> 00:59:00,420
and to really identify some areas or opportunities for improvement and so we are going to be working

525
00:59:00,420 --> 00:59:04,780
And collectively, a joint emergency action plan, I think that that's going to be something

526
00:59:04,780 --> 00:59:06,840
that is going to be beneficial for the future.

527
00:59:07,520 --> 00:59:12,680
And with the new information that we have received during this storm is to develop few

528
00:59:13,440 --> 00:59:20,860
thresholds for coyote-creaking, Anderson-Dam moving forward so that we all could respond much

529
00:59:20,860 --> 00:59:23,640
more quickly to the community needs during the flood event.

530
00:59:24,340 --> 00:59:30,060
And we will be getting the expertise of a consultant, Mark Clementsek, who is very knowledgeable

531
00:59:30,060 --> 00:59:33,680
of the coyote watershed in order to expedite this process.

532
00:59:34,800 --> 00:59:40,700
And also, when we looked at ways moving forward in terms of solving chronic flooding

533
00:59:40,700 --> 00:59:48,380
along coyote creek, because we could respond as quickly as we can, but we still have to

534
00:59:48,380 --> 00:59:53,540
keep in mind that that area is in the flood zone, and it will always continue to flood.

535
00:59:54,300 --> 00:59:58,600
And so if we're trying to develop more resiliency in our community, we're going to have

536
00:59:58,600 --> 00:59:59,960
to look at the solution.

537
01:00:00,000 --> 01:00:08,240
That will actually prevent the flood and also do it in such a way that they make sense in balancing preservation

538
01:00:08,240 --> 01:00:09,980
and habitat for coyote Creek.

539
01:00:10,700 --> 01:00:11,580
Thank you.

540
01:00:11,980 --> 01:00:12,420
Director Estimer?

541
01:00:15,040 --> 01:00:19,860
I had a couple of questions, but I think that the CEO answered some of them, and that was

542
01:00:19,860 --> 01:00:25,420
with respect to what the process is, of notists and so on, and what the threshold is, and

543
01:00:25,420 --> 01:00:29,000
that kind of stuff would be working on, and that's good enough for me.

544
01:00:31,240 --> 01:00:33,480
Yeah, that's, that's, that's, that's, that's good enough.

545
01:00:34,020 --> 01:00:34,900
What is that?

546
01:00:35,020 --> 01:00:36,340
Thank you Director Creman.

547
01:00:37,260 --> 01:00:38,120
Yeah, thank you chair.

548
01:00:39,400 --> 01:00:43,520
My understanding when we looked at kind of the mid-coyote region that we,

549
01:00:45,140 --> 01:00:49,320
we deemed a flood control project wouldn't be formidable.

550
01:00:51,060 --> 01:00:55,280
That's one of the analysis we did, I guess this would be a question to see.

551
01:00:56,800 --> 01:00:57,160
Yeah.

552
01:00:57,160 --> 01:01:04,820
We could further address those questions under the CIP discussion that we're going to be having coming up fairly soon.

553
01:01:05,400 --> 01:01:16,100
Okay, that's good because I'm really curious on the role of the regulators here because it seems that maybe regulators got in the way of us being able to serve the community here.

554
01:01:16,220 --> 01:01:27,020
And I know we're before the Little Hoover Commission and others. I don't think members of the public understand that there's projects we'd like to do in flood control but regulators like the state.

555
01:01:27,020 --> 01:01:34,800
Board getting the way, so I'd like to be sure we discussed that later tonight because people don't understand that. Thanks.

556
01:01:37,090 --> 01:01:37,590
Director Santos?

557
01:01:39,410 --> 01:01:43,430
Yes, thank you, Chair. You know, I know we're going to be discussing this in depth.

558
01:01:43,810 --> 01:01:50,650
A lot more as time goes by, but I do want to take the time when the public's here to just say a few things.

559
01:01:50,650 --> 01:01:54,570
All our staff and people, you know, it just didn't happen like one day.

560
01:01:55,010 --> 01:01:59,510
I've been on the phone with chair Verella, Rick calendar, Rachel Gibson, Michelle King.

561
01:01:59,510 --> 01:02:02,890
I'm going Friday, Saturday, and Sunday, way before the flood.

562
01:02:03,550 --> 01:02:08,010
Folks, don't be sometimes swayed by what you may read in the media.

563
01:02:08,650 --> 01:02:14,350
This was an ongoing process with our CEO, numerous conversations,

564
01:02:14,410 --> 01:02:17,670
right up to when these unfortunate things happen.

565
01:02:17,670 --> 01:02:23,090
And so I wanted to thank all those folks working on Friday, Saturday and Sunday, Rick

566
01:02:23,090 --> 01:02:27,130
Calmer had the flu, and the state at home was on the media and everything else.

567
01:02:27,170 --> 01:02:31,110
It's just continually with phone calls, and if you know me, I'm a real pest, these things

568
01:02:31,110 --> 01:02:31,910
are very sensitive.

569
01:02:32,490 --> 01:02:37,930
I'm going to share a verella every day, having a discussion, making sure what we need, reach

570
01:02:37,930 --> 01:02:38,450
it out.

571
01:02:38,650 --> 01:02:43,650
I was on the phone with the Alberto Duendez, the city manager, real good guy, and just sat there

572
01:02:43,650 --> 01:02:47,150
and he's telling me, yeah, I'm talking to normal, I can go back and forth all day, but

573
01:02:47,150 --> 01:02:54,350
So this would be what's going on every single day keep an update on everything but again to a warm minimum and who do a fantastic job. Thank you

574
01:02:55,570 --> 01:02:57,350
Thank you director Santas director Astamara

575
01:02:59,670 --> 01:03:09,280
I did want to repeat a few things that I've had an opportunity to share with the community and that is you know

576
01:03:09,780 --> 01:03:14,260
We don't hear 20 years and I think we've had at least four or five different

577
01:03:14,260 --> 01:03:32,800
projects that will propose for the coyote area and for many reasons mostly because of permitting and the core not wanting to support these projects because of this analysis that they do with respect to values.

578
01:03:33,800 --> 01:03:39,660
You know, this, this truly is a question of environmental justice.

579
01:03:40,360 --> 01:03:42,420
There's certain areas in the city.

580
01:03:43,280 --> 01:03:46,300
If I caught you talk about that, there's certain areas in the city

581
01:03:46,300 --> 01:03:49,080
that get better treatment than others.

582
01:03:49,800 --> 01:03:52,100
And that's just the way it is.

583
01:03:52,740 --> 01:03:56,680
We've tried for many years to address that

584
01:03:56,680 --> 01:03:59,520
and to try to get the court to address it.

585
01:03:59,520 --> 01:04:08,540
and we haven't been successful. We've got good news. Otherwise, our viso didn't flood.

586
01:04:09,320 --> 01:04:13,420
Now, viso always flooded before but we did a project and our viso finally.

587
01:04:14,920 --> 01:04:19,760
And these sidewalks grew up, which always flooded when I was in high school,

588
01:04:20,480 --> 01:04:25,420
had didn't flood either, because we just finished the project on lower silver, all the way over to the lake.

589
01:04:25,420 --> 01:04:31,440
And the lake is there because that was the biggest part of the flooded area.

590
01:04:32,500 --> 01:04:38,900
So we have some successes, and obviously we have still some challenges that we're going

591
01:04:38,900 --> 01:04:40,360
to continue to work on.

592
01:04:40,820 --> 01:04:46,260
I, you know, always see some opportunities in these disasters, and I noticed that Governor

593
01:04:48,580 --> 01:04:55,140
Brown was just announcing that he was going to repurpose some of the bond money.

594
01:04:55,760 --> 01:04:59,780
that was passed and approved in the past, specifically.

595
01:05:00,000 --> 01:05:04,560
Over a billion dollars to address some of the flooding in the state.

596
01:05:05,200 --> 01:05:12,560
And maybe that will allow us to address these areas against specifically.

597
01:05:13,560 --> 01:05:19,600
And, of course, our delegation is on its way to Washington, D.C. as we always ought twice a year.

598
01:05:20,020 --> 01:05:23,400
This time, May 1st, will be in D.C.

599
01:05:25,660 --> 01:05:36,780
Carrying the news of what happened to us so that maybe this time the core will be able to support us on some of these projects and hopefully with the help of the governor's office

600
01:05:36,780 --> 01:05:47,300
State regulators will be a little bit more supportive than they were in the past and we will continue to try our best to do our work

601
01:05:47,300 --> 01:05:53,280
I remember over the years, you know, in fact, I worked as Santos and I just a few years ago,

602
01:05:53,860 --> 01:05:58,540
I attended a community meeting where the community showed up and said they didn't want to need,

603
01:05:58,540 --> 01:06:01,540
they didn't want any flood control work in their area.

604
01:06:02,220 --> 01:06:03,520
They wanted us to go away.

605
01:06:05,960 --> 01:06:13,000
And we tried to explain to them that, you know, we don't look for work.

606
01:06:14,540 --> 01:06:19,260
We're trying to do what we're supposed to do, and that's to address the dangers in the

607
01:06:19,260 --> 01:06:24,200
community and trying to make the community safer and trying to address the flooding

608
01:06:24,200 --> 01:06:25,400
needs of the community.

609
01:06:26,240 --> 01:06:30,560
And after a while they understood and they became very supportive and we in the middle of

610
01:06:30,560 --> 01:06:32,220
that project that we'll buy penitentia.

611
01:06:33,440 --> 01:06:39,480
So we will continue to do our job and we'll continue to try and convince the regulators

612
01:06:40,360 --> 01:06:48,020
and the federal government and the core that we still have a lot of areas in the city that are

613
01:06:48,020 --> 01:06:56,720
in danger and needs some support. So with you help we'll continue to do our best to do our

614
01:06:56,720 --> 01:07:03,180
mission and we'll pursue that all the way to Sacramento and DC as many times as it takes.

615
01:07:08,380 --> 01:07:11,760
Thank you, Mr. Chair. I think we need to move on with the agenda.

616
01:07:12,980 --> 01:07:16,360
Yeah, we have a few more report out from Jim Featler.

617
01:07:16,580 --> 01:07:16,800
And the water.

618
01:07:16,860 --> 01:07:17,120
Okay.

619
01:07:17,560 --> 01:07:18,840
Do you want to pull that?

620
01:07:19,220 --> 01:07:19,660
It's a chair.

621
01:07:24,680 --> 01:07:27,660
Okay. First, I'll have Angela Chun come up.

622
01:07:27,660 --> 01:07:32,860
In Angela, we'll report on the work at Rinkanad and they just shut down some other issues that occurred

623
01:07:32,860 --> 01:07:34,040
over the last couple of weeks.

624
01:07:34,920 --> 01:07:36,380
Okay. Good evening, Chair.

625
01:07:36,380 --> 01:07:40,560
Rela, members of the board, and Mansello Chang, Deputy Operating Officer for the Water

626
01:07:40,560 --> 01:07:42,240
Utility Operations and Maintenance Division.

627
01:07:42,680 --> 01:07:46,980
First item that I want to report on is that one informed the board that next Tuesday,

628
01:07:47,560 --> 01:07:52,300
March 7th, will be doing the last swing cannot shut down the swing or in support of the

629
01:07:53,380 --> 01:07:56,440
Reliability Improvement Project and winner maintenance activities.

630
01:07:56,960 --> 01:08:01,580
The shutdown will be for a week returning to service on March 14th.

631
01:08:01,580 --> 01:08:05,780
The contractor will be working on the raw water control facility which will require the

632
01:08:05,780 --> 01:08:09,760
can out of force main to be the water and the contractor will also be doing electrical

633
01:08:09,760 --> 01:08:15,060
time work. The district main in the staff will be getting five of the plants

634
01:08:15,060 --> 01:08:19,460
chemical storage tanks clean and inspect it removing precipitation from the

635
01:08:19,460 --> 01:08:24,420
chlorine fee lines and also completing electrical work that can only be performed

636
01:08:24,420 --> 01:08:29,160
doing a plant shutdown. Retailers were informed well in advance and already to

637
01:08:29,160 --> 01:08:33,260
accommodate the shutdown with alternate water sources. Related to the

638
01:08:33,260 --> 01:08:38,340
can out a shutdown, staff will be taking advantage of this schedule shutdown to inspect the

639
01:08:38,340 --> 01:08:41,580
Santa Clara Tunnel, which is part of the Sanctuary Basism.

640
01:08:42,060 --> 01:08:46,500
The Bureau of Reclamation staff and all staff will be inspecting the Tunnel on Sunday,

641
01:08:46,820 --> 01:08:48,000
March 12th.

642
01:08:48,160 --> 01:08:54,320
Results of the inspection will be used, we find scope of work for tunnel lining repair, which

643
01:08:54,320 --> 01:08:58,060
is part of the upcoming particular conduit inspection and rehab project.

644
01:08:58,060 --> 01:09:01,140
to accommodate a sonoclark tunnel inspection.

645
01:09:01,560 --> 01:09:04,220
Scentfully they will be shut down and a portion drain.

646
01:09:04,740 --> 01:09:06,820
So the sanitary water treatment plan will be using

647
01:09:06,820 --> 01:09:08,500
Clareal Reservoir, a source water,

648
01:09:08,960 --> 01:09:11,620
which can only supply about 32 mgd by gravity.

649
01:09:11,940 --> 01:09:15,940
We have asked S of PUC for inattized standby readiness.

650
01:09:16,620 --> 01:09:19,580
So we're planning to possibly bring in about 10 mgd

651
01:09:19,580 --> 01:09:22,340
to supplement ESI retailer demands.

652
01:09:23,740 --> 01:09:26,340
And last but not least, we did experience a few

653
01:09:26,340 --> 01:09:30,280
power outages affecting the facilities in the last couple of weeks.

654
01:09:30,900 --> 01:09:34,600
Over the precedents stay weekend, there was an extent of power outage in the little

655
01:09:34,600 --> 01:09:35,420
scottles area.

656
01:09:35,980 --> 01:09:41,640
A reen cannot water treatment plan had a 26 hour power outage which was pretty unprecedented.

657
01:09:42,440 --> 01:09:47,740
However, the plan's backup generator smoothly transitioned in, so the plan never experienced

658
01:09:47,740 --> 01:09:50,460
any interruptions in operational delivery of treat-a-water.

659
01:09:51,460 --> 01:09:55,620
Senator trees are water treatment plan had a few power glitches, nothing really long enough

660
01:09:55,620 --> 01:09:59,920
to kick in the backup generator and staff how to restart a few systems again.

661
01:10:00,000 --> 01:10:05,000
And there was nothing that actually interrupted the plans operation or delivery of treat-a-water.

662
01:10:05,580 --> 01:10:10,260
Last weekend, the Silicon Valley events water purification center had a power outage on Saturday.

663
01:10:10,840 --> 01:10:16,800
It was not storm-related. There was a hidden run from a driver who knocked down three power poles on Sankaro,

664
01:10:17,560 --> 01:10:19,740
and calls a power outage to the purification center.

665
01:10:20,440 --> 01:10:25,320
City of San Jose's plant was not affected, and we started the purification center back up on Sunday.

666
01:10:25,980 --> 01:10:27,260
With that, I'll stand for any questions.

667
01:10:27,860 --> 01:10:34,120
Director Kremlin? Yeah. You would think, you know, back to these power outages. I mean,

668
01:10:34,180 --> 01:10:37,600
I understand someone hitting a power pole. Even there, though, you would think we have

669
01:10:37,600 --> 01:10:41,980
backup power at which facilities do we have that? I mean, maybe I don't want to take the

670
01:10:41,980 --> 01:10:46,920
meeting now. But I'd like to know when our main power goes out of which is given the

671
01:10:46,920 --> 01:10:52,220
criticalness of water treatment with uninterruptible power supplies. Okay. So I've been

672
01:10:52,220 --> 01:10:55,180
waiting for you. We can come back on that. Okay.

673
01:10:55,180 --> 01:10:55,640
question.

674
01:10:56,440 --> 01:10:57,100
To look at Assembly please.

675
01:10:57,600 --> 01:11:00,800
Assembly publication hundreds did not have backup that was by

676
01:11:00,800 --> 01:11:02,660
designed we're looking in that later.

677
01:11:02,980 --> 01:11:04,020
All right going to be happy.

678
01:11:04,020 --> 01:11:08,180
The other item we have Mr. Chair is we have a report from

679
01:11:08,180 --> 01:11:11,340
Garth Hall, a couple of points, one is gotta report on the

680
01:11:11,340 --> 01:11:13,800
initial allocation we have got today from the Bureau of

681
01:11:13,800 --> 01:11:16,720
Reclamation and secondly, crews are in the field in

682
01:11:16,720 --> 01:11:19,700
specular facilities and he will report in a minor issue we found

683
01:11:19,700 --> 01:11:21,020
in a one of our spillways.

684
01:11:21,020 --> 01:11:27,160
Good evening, Chair and Board members. From time to time, we update you on the allocations

685
01:11:27,160 --> 01:11:31,600
of federal and state water project water previously informed the board that the state

686
01:11:31,600 --> 01:11:38,480
water project has allocated 60 percent to its customers this year that have been a fairly

687
01:11:38,480 --> 01:11:44,540
long time ago, many, many weeks ago. Just today, Bureau of Reclamation had an announcement

688
01:11:44,540 --> 01:11:51,000
where they allocated in part water to their customers, but not including the

689
01:11:51,000 --> 01:11:57,220
district and civil others. The ones that they allocated were on the American River at 100% and

690
01:11:57,220 --> 01:12:02,540
on the San Joaquin River, the Friant, the Friant Group, got 100% both of those river systems,

691
01:12:02,800 --> 01:12:06,860
their San Joaquin and the American River, by the way, are just very flowing, very strongly

692
01:12:06,860 --> 01:12:13,180
with the results very fall, with no particular fish issues. So that was a very simple and

693
01:12:13,180 --> 01:12:20,020
not unexpected announcement. So the expectation is there by the middle or third week of March,

694
01:12:20,020 --> 01:12:22,140
we will get the allocations that we expect.

695
01:12:22,520 --> 01:12:25,660
Reclamation does observe without making commitments that

696
01:12:25,660 --> 01:12:29,320
shasters very fall and that within the next week,

697
01:12:30,160 --> 01:12:33,520
the federal share on Sun Lewis Resver will be fall.

698
01:12:33,940 --> 01:12:36,220
So they're indicating that there's plenty of water in the system,

699
01:12:36,500 --> 01:12:39,140
however, until we have the allocations, we don't really know.

700
01:12:39,940 --> 01:12:42,700
The second item I Mr. Fiddler asked me to report on is

701
01:12:42,700 --> 01:12:44,600
Saffroner, our crews are out making between

702
01:12:44,600 --> 01:12:46,820
routine inspections of spillways and so on.

703
01:12:46,820 --> 01:12:55,580
On coyote reservoir, just above Anderson, the spillway, there was noticed to be a very small concrete

704
01:12:55,580 --> 01:13:02,260
tear and you could see a little slashing of water on the spillways as the water is a reducing on that spillway.

705
01:13:02,800 --> 01:13:07,460
Cruz inspected, expect that they can repair this very quickly within the next week.

706
01:13:07,700 --> 01:13:12,700
So this is a must-stress, a very small piece of damage from the storm.

707
01:13:13,360 --> 01:13:14,460
I have a question for you.

708
01:13:14,520 --> 01:13:15,280
Does that spill go?

709
01:13:15,280 --> 01:13:16,280
That goes into Anderson.

710
01:13:16,540 --> 01:13:16,780
Is that correct?

711
01:13:16,860 --> 01:13:17,480
That's correct.

712
01:13:21,170 --> 01:13:21,510
Thank you.

713
01:13:21,830 --> 01:13:23,950
Anybody any other comment report?

714
01:13:24,910 --> 01:13:26,630
That would conclude our report.

715
01:13:27,430 --> 01:13:28,910
Well, a very thorough report indeed.

716
01:13:29,130 --> 01:13:30,230
Yes, Director Santos.

717
01:13:32,710 --> 01:13:34,270
Briefly, thank you, Mr. Chair.

718
01:13:34,330 --> 01:13:37,350
I haven't seen knock in a couple of weeks because we had meetings that he was

719
01:13:37,350 --> 01:13:38,070
out doing something else.

720
01:13:38,190 --> 01:13:41,370
But I want to take the time because I wanted to say a couple a month ago.

721
01:13:41,750 --> 01:13:43,070
But thank you for all your work.

722
01:13:43,070 --> 01:13:46,310
Because with like Tony said, we had a community that didn't want a certain flood wall,

723
01:13:46,630 --> 01:13:50,410
not because persistent, and as you know, I would really appreciate it that.

724
01:13:50,950 --> 01:13:53,370
And they stuck to his guns and he handled himself as a professional.

725
01:13:54,110 --> 01:13:57,070
And thanks to that, there was no flooding, and they would have been.

726
01:13:57,230 --> 01:13:58,270
Thank you.

727
01:13:59,190 --> 01:13:59,430
Well done.

728
01:13:59,690 --> 01:14:00,350
Thank you.

729
01:14:00,910 --> 01:14:03,670
So we move on to item 2.6 on the agenda.

730
01:14:06,110 --> 01:14:07,950
The record happened with what Dick said.

731
01:14:07,990 --> 01:14:11,450
You know, this issue of flood walls and communities not like in flood walls.

732
01:14:11,450 --> 01:14:20,750
It seems kind of now is the time maybe we need to get out and explain this in some communities like happening in director Santos's district right now that floodwalls

733
01:14:21,950 --> 01:14:23,690
appropriate floodwalls can help

734
01:14:23,690 --> 01:14:30,310
You know, we want everything natural flood control, but sometimes it's just impossible, or there's no upstream storage

735
01:14:30,310 --> 01:14:39,250
So it seems you know, we never can get our case out there. Why flood let's say just is it quote floodwalls are needed, or why we should raise rates to

736
01:14:39,250 --> 01:14:44,370
improve dams or why storage is important. And then when it's

737
01:14:44,370 --> 01:14:48,310
throughout time people shoot at us and why didn't you do anything? Now we

738
01:14:48,310 --> 01:14:52,330
should kind of take note at this very moment. This is an example of why we have

739
01:14:52,330 --> 01:14:57,570
flood control storage and other things. Very good point director. Any other

740
01:14:57,570 --> 01:14:59,930
comments? Okay moving on to item.

741
01:15:00,000 --> 01:15:13,140
From 2.6 on the agenda, chief executive officer and general manager's search update. Previously listed at item 2.1, the recommendation will be to receive stakeholder and community input and direct the consultant as appropriate.

742
01:15:14,280 --> 01:15:23,100
The board has retained that corn and ferry a global executive recruitment firm to work with us and managing the chief executive officer and general manager's search process.

743
01:15:24,320 --> 01:15:30,760
Identifying and onboarding the district's next chief executive officer is a top priority and

744
01:15:30,760 --> 01:15:36,020
the board is committed to conducting a thoughtful thorough and transparent search process.

745
01:15:36,680 --> 01:15:41,760
Therefore, we are pleased to have Shaleefost and Dan Pulver from Corn and Carey,

746
01:15:41,760 --> 01:15:46,100
very excuse me, with us this evening to provide an overview of the experience and leadership

747
01:15:46,100 --> 01:15:49,720
profile the search process and anticipated timeline.

748
01:15:53,100 --> 01:16:01,120
All right, thank you very much, Chairman, Bella, members of the Board, district staff, as well as the general public.

749
01:16:02,220 --> 01:16:15,860
As Chair of Aurella has mentioned, this is a very critical process that the Board has undertaken in terms of the search process, which will be a national search process for your next CEO and general manager of the district.

750
01:16:15,860 --> 01:16:24,680
So as we talk about, we've been asked to talk about the leadership profile and the experience

751
01:16:24,680 --> 01:16:32,440
profile that has been developed jointly with members of the board and to talk a little

752
01:16:32,440 --> 01:16:36,180
bit about the process and timeline for this search.

753
01:16:36,900 --> 01:16:44,510
Just one of the things we wanted to mention, this was a competitive process, so cornfarer

754
01:16:44,510 --> 01:16:49,130
was selected as a result of a competitive RFP for the process.

755
01:16:49,730 --> 01:16:55,090
This will be a national search that we will conduct, and we anticipate that there will

756
01:16:55,090 --> 01:17:01,330
be both external as well as internal candidates for the search process.

757
01:17:02,850 --> 01:17:08,830
So one of the first things that as a part of our search that we need to do is to really

758
01:17:08,830 --> 01:17:14,530
understand who this organization is and the key parameters for the organization.

759
01:17:14,970 --> 01:17:20,490
So certainly understanding the forced strategic pillars, the board and district have obviously

760
01:17:20,490 --> 01:17:26,690
done an outstanding job in terms of its strategic planning and being able to look at

761
01:17:26,690 --> 01:17:31,090
the strategic pillars, you know, tonight certainly even more important with conversations

762
01:17:31,090 --> 01:17:33,530
as we're having tonight around flood protection.

763
01:17:33,530 --> 01:17:39,830
So, certainly flood protection, both infrastructure as well as strategies associated with flood protection

764
01:17:39,830 --> 01:17:46,550
are very critical, as well as looking at adequate and high-quality water supply, environmental

765
01:17:46,550 --> 01:17:52,310
stewardship, looking at overall watershed management to flood plains and all of the issues

766
01:17:52,310 --> 01:17:57,150
associated with that that come into the purview of this organization, as well as the overall

767
01:17:57,150 --> 01:18:03,170
business management of the district, ensuring that there are diverse and inclusive policies,

768
01:18:03,870 --> 01:18:09,550
in the organization, that there are effective programs and policies for working with the unions

769
01:18:09,550 --> 01:18:15,790
and engaging with the partners and the communities as well as with staff, all in the mission

770
01:18:15,790 --> 01:18:21,850
to serve the mission of the district, which is to provide Silicon Valley safe, clean water for

771
01:18:21,850 --> 01:18:29,010
healthy life, environment, and economy in the region, again, all very appropriate for the issues

772
01:18:29,010 --> 01:18:30,470
that we're talking about tonight.

773
01:18:31,130 --> 01:18:37,330
We have posted the position profile on the district's website, so in the interest of time

774
01:18:37,330 --> 01:18:40,850
this evening, recognizing that you have so many issues to get through, we won't go through

775
01:18:40,850 --> 01:18:46,910
a lot of the individual detail, but again, the key responsibilities of the chief executive

776
01:18:46,910 --> 01:18:53,010
officer in general manager are to serve at the direction of the board, it's the board's role

777
01:18:53,010 --> 01:18:58,610
to certainly set policy and the role of the CEO to follow that policy and to implement that

778
01:18:58,610 --> 01:19:04,650
policy with its staff and with the communities in which it serves. So we talk about the fact

779
01:19:05,470 --> 01:19:12,370
that collaborative relationship with key stakeholders is critical and that the CEO's mission

780
01:19:12,370 --> 01:19:19,410
in all of the key areas, whether it's water supply, ensuring quality, quantity of water

781
01:19:19,410 --> 01:19:25,070
and an environmentally responsible manner. Again, looking at flood protection, both in terms

782
01:19:25,070 --> 01:19:32,310
of the operational issues and infrastructure associated with flood protection, environmental

783
01:19:32,310 --> 01:19:39,510
stewardship, the ability to protect and enhance water sheds and the natural resources

784
01:19:39,510 --> 01:19:46,050
that surround them, working very much in collaboration, again, with the local communities,

785
01:19:46,490 --> 01:19:50,550
with the NGOs, with the regulators, at both the federal and state level.

786
01:19:51,230 --> 01:19:54,550
And then from a business management standpoint, as we've talked about, certainly diversity

787
01:19:54,550 --> 01:19:59,990
and inclusion is a critical parameter here that we need to ensure that whoever comes in is the

788
01:20:00,000 --> 01:20:19,520
Next leader of this organization that that's a key pillar for them as well, and also ensuring that the district has the financial stability in order to proceed and to do the things that we've talked about, especially here in the context of flood protection, and also working in a positive and beneficial manner with the district's unions.

789
01:20:19,520 --> 01:20:27,290
We talk about the professional experiences and qualifications, you know, it's clear that this

790
01:20:27,290 --> 01:20:32,550
is not a training ground for bringing individuals who do not have experience in this area.

791
01:20:32,570 --> 01:20:36,550
These are complex roles that require a mix of technical,

792
01:20:39,050 --> 01:20:41,070
including engineering, hydrology,

793
01:20:41,350 --> 01:20:48,410
environmental stewardship, financial, political, regulatory, as well as very strong leadership

794
01:20:48,410 --> 01:20:53,190
qualities. So we talk about the fact that in terms of functional

795
01:20:53,190 --> 01:20:56,950
and technical qualifications need to include some of who understands the

796
01:20:56,950 --> 01:21:02,330
administration of a public entity. The ability to have ensure long-term

797
01:21:02,330 --> 01:21:07,270
viable and continued quality as well as financial performance of water

798
01:21:07,270 --> 01:21:12,970
supply. Again, that ability to interact with local governments, state

799
01:21:12,970 --> 01:21:17,690
governments, as well as federal governments on every issue that comes before

800
01:21:17,690 --> 01:21:19,950
this district is a critical component.

801
01:21:21,390 --> 01:21:26,750
Certainly, the capital budgets of this organization are significant, and so the ability to have

802
01:21:26,750 --> 01:21:33,150
strong financial stewardship of the district's resources and being able to be a strong advocate

803
01:21:33,150 --> 01:21:39,070
for incremental resources as needed in order to meet the district's obligations are important.

804
01:21:39,670 --> 01:21:45,250
We talk about that this individual need to have at least 15 years of demonstrated experience

805
01:21:45,250 --> 01:21:51,070
in relevant areas. Again, this is we're looking for experienced executives in highly relevant

806
01:21:51,830 --> 01:22:02,670
areas. And again, all of the qualifications are in spelled out in significant detail in the position profile that is located on the district's website.

807
01:22:06,060 --> 01:22:11,080
We're talking about the interpersonal and leadership qualities as well. These are as important in many cases,

808
01:22:11,080 --> 01:22:14,920
sometimes even more important than some of the technical qualifications.

809
01:22:15,340 --> 01:22:21,400
The technical qualification sort of set the bar in terms of individuals who can be determined

810
01:22:21,400 --> 01:22:26,820
to be a qualified, but it's the leadership and interpersonal skills that really differentiate

811
01:22:27,720 --> 01:22:31,240
your next CEO in terms of fit for this organization.

812
01:22:31,860 --> 01:22:39,320
We talk about that the board is very focused on ensuring that the next CEO is very much a collaborative

813
01:22:39,320 --> 01:22:44,660
of leader who will work with them and also work with the staff of the local communities

814
01:22:44,660 --> 01:22:51,480
in a highly collaborative manner. They will also be able to create and articulate an innovative

815
01:22:51,480 --> 01:22:56,320
vision for this district. We've talked about the fact that this organization is located

816
01:22:56,320 --> 01:23:01,520
here in the Silicon Valley where you have some of the, certainly some of the greatest

817
01:23:01,520 --> 01:23:06,320
minds in the country in terms of the ability to innovate. And so looking for individuals

818
01:23:06,320 --> 01:23:11,920
who can harness those resources and those ideas to solve some of the very, you know, technically

819
01:23:11,920 --> 01:23:17,180
combat complex, financially complex issues that face this district.

820
01:23:18,120 --> 01:23:22,700
We talk about a sensitivity and appreciation for diversity and inclusion, again, that

821
01:23:22,700 --> 01:23:27,120
that's something that comes across in every conversation that we've had with members of the

822
01:23:27,120 --> 01:23:27,560
board.

823
01:23:28,220 --> 01:23:35,560
And again, the ability to work effectively with the represented workforce that represents a significant

824
01:23:35,560 --> 01:23:43,100
portion of this district, also provide succession planning and leadership for the organization.

825
01:23:43,320 --> 01:23:48,600
Those are also very critical components that the district is looking for, the board is looking

826
01:23:48,600 --> 01:23:50,840
for in its next and its next leader.

827
01:23:51,720 --> 01:23:58,060
And again, the ability to thrive in a regulatory complex regulatory and political, when I

828
01:23:58,060 --> 01:24:03,220
would also say, you know, not only just in the state of California, but also at the federal

829
01:24:03,220 --> 01:24:06,980
level as well, it's just becoming more complex every day, certainly.

830
01:24:10,090 --> 01:24:14,110
We, in the position profile, there's a listing of year one success factors.

831
01:24:14,190 --> 01:24:19,170
This is a dynamic document, and I would imagine that given some of the events that have

832
01:24:19,170 --> 01:24:24,930
occurred in the last few weeks that some of these success factors may change as we go through

833
01:24:24,930 --> 01:24:25,570
this process.

834
01:24:25,650 --> 01:24:31,630
But clearly we're talking about a seamless leadership transition for the new leader, the ability

835
01:24:31,630 --> 01:24:37,890
to build confidence between the board and the staff of the organization to ensure that the capital

836
01:24:37,890 --> 01:24:43,850
improvement programs, and I'm sure that there's potential to reallocate funds to maybe

837
01:24:43,850 --> 01:24:49,030
rethink some of the flood protection, plans and strategies and capital allocations associated

838
01:24:49,030 --> 01:24:55,790
with that. Again, to continue to build many of the collaborative relationships that your

839
01:24:55,790 --> 01:24:59,950
current CEO has already begun to build in the community.

840
01:25:00,000 --> 01:25:13,000
And I think has been well respected for her work in that area. And again, to develop a culture of accountability and achievement within the organization itself.

841
01:25:13,300 --> 01:25:23,400
We talk about employee engagement, but it's not just employee engagement, but also the ability to empower employees in addition to engage them in their work.

842
01:25:25,260 --> 01:25:31,620
So, a little bit of our search process overview, again, the board is committed as Chair

843
01:25:31,620 --> 01:25:36,920
of Aurella mentioned that this is part of a report from the director's away, as we

844
01:25:36,920 --> 01:25:37,220
comment.

845
01:25:38,440 --> 01:25:39,400
Thank you, Chair.

846
01:25:40,600 --> 01:25:42,560
Can we go back to the previous slides?

847
01:25:49,910 --> 01:25:56,170
So, this third bullet, it's just kind of odd to me that it seems that it's other place

848
01:25:57,570 --> 01:26:00,850
with the other bullets as a success factor.

849
01:26:01,850 --> 01:26:06,970
One, the first, the first thing, second thing is that it just, it just, it just

850
01:26:06,970 --> 01:26:09,070
ought to me that there's a lot of districts,

851
01:26:11,190 --> 01:26:16,250
very broad projects, programs, just seeing

852
01:26:16,250 --> 01:26:25,150
as single out as the success factor, there are many, many other things, I think, probably could

853
01:26:25,150 --> 01:26:29,170
be more critical, or at least equally critical.

854
01:26:30,170 --> 01:26:36,050
So I was suggest that you mentioned that this is a moving document.

855
01:26:37,850 --> 01:26:41,130
So that last four meeting or two four meetings ago,

856
01:26:41,290 --> 01:26:46,970
the board actually adopted a budget message for next fiscal year.

857
01:26:47,090 --> 01:26:51,610
If we're looking at next fiscal year, maybe that's a good starting point.

858
01:26:51,610 --> 01:27:00,950
the board's budget message and instead of just out of many hundred things that one thing

859
01:27:00,950 --> 01:27:06,070
gets picked up as a success factor, just things all the place to me.

860
01:27:08,740 --> 01:27:09,900
Thank you.

861
01:27:09,960 --> 01:27:11,140
Thank you, Dr. Drycher.

862
01:27:12,080 --> 01:27:12,160
Continue.

863
01:27:14,160 --> 01:27:17,000
So again, the little bit more about the search process.

864
01:27:17,720 --> 01:27:21,060
This is more about, it's about finding the right leader.

865
01:27:21,060 --> 01:27:31,920
It's not necessarily about a very specific time frame, but the estimate is that we're looking to complete a process in an average time frame of four to six months.

866
01:27:32,040 --> 01:27:40,660
It could be shorter than that. It could be a little bit longer. It really depends on finding the right leader for the process or for the organization.

867
01:27:41,660 --> 01:27:46,020
We talked about that this is going to be a very confidential process.

868
01:27:46,020 --> 01:27:53,580
So in order to really ensure that we're able to bring the most qualified candidates to the table

869
01:27:53,580 --> 01:27:59,980
for evaluation, that the consensus was that we would agree to a confidential process,

870
01:27:59,980 --> 01:28:06,180
so the names of candidates will not be shared in any kind of a public domain until such

871
01:28:06,180 --> 01:28:10,000
time as the board makes its final decision for a new CEO.

872
01:28:12,080 --> 01:28:16,520
We've talked about the fact that this will certainly be a diverse slate of candidates.

873
01:28:16,620 --> 01:28:24,760
Our objective is always to create a diverse slate of candidates for consideration by the board.

874
01:28:25,280 --> 01:28:31,040
And again, as I mentioned earlier, it is also anticipated that there would be both internal and external candidates

875
01:28:31,040 --> 01:28:34,440
that would be assessed as a part of this process.

876
01:28:35,240 --> 01:28:42,520
And there is no differentiation in terms of our evaluation, whether an individual is an internal or an external candidate.

877
01:28:43,080 --> 01:28:50,380
They go through the same evaluation process and a similar timeframe and would be evaluated against the same set of criteria.

878
01:28:51,560 --> 01:29:04,320
There will be regular updates from Chair Morella posted on the district's website to keep the public informed in terms of where we are about the search process at any point in time.

879
01:29:06,100 --> 01:29:08,660
a little bit about the process itself.

880
01:29:12,660 --> 01:29:19,300
So, again, our intent is that this is a comprehensive and proactive sourcing process.

881
01:29:19,760 --> 01:29:24,640
While we do post the position on some of the, you know,

882
01:29:24,680 --> 01:29:26,400
it's certainly posted on the district's website.

883
01:29:26,600 --> 01:29:29,040
We would also post it on other industry websites.

884
01:29:29,440 --> 01:29:31,780
This is very much a proactive sourcing process.

885
01:29:31,940 --> 01:29:37,840
So, in many cases, we are going out and identifying individuals that are currently employed.

886
01:29:37,840 --> 01:29:43,380
in a wide range of organizations, so you can see here that we talk about, you know, it's

887
01:29:43,380 --> 01:29:51,280
everything from similarly situated organizations to, to this organization, expanding into

888
01:29:51,280 --> 01:29:59,460
other areas of both water and energy, but certainly all areas that would have similar

889
01:29:59,460 --> 01:29:59,940
context.

890
01:30:00,000 --> 01:30:04,700
Next in terms of experience and qualifications of individuals in order to fill this roll.

891
01:30:07,120 --> 01:30:13,620
Another part of our process, that's actually unique to corn fairy, corn fairy, has its own proprietary

892
01:30:13,620 --> 01:30:20,080
intellectual property around leadership assessment. So every candidate that we evaluate and determine

893
01:30:20,080 --> 01:30:26,860
meets our qualifications in terms of the experience and skill sets. We also take them through a

894
01:30:26,860 --> 01:30:31,860
comprehensive leadership assessment, we have our own on-staff PhD industrial and clinical

895
01:30:31,860 --> 01:30:33,800
psychologists to work with us.

896
01:30:33,920 --> 01:30:40,440
We've taken over 2 million executives through this process, and this provides us additional

897
01:30:40,440 --> 01:30:47,800
insights into the leadership competencies as well as motivators and culture fit for this organization.

898
01:30:48,620 --> 01:30:54,980
And the statistics show that individuals who go through this process are eight times more likely

899
01:30:54,980 --> 01:30:59,860
to be promoted. In this case, this is the top role, so maybe that's a little less relevant,

900
01:31:00,660 --> 01:31:04,980
but certainly to be perceived as being top performers in their position.

901
01:31:05,560 --> 01:31:12,460
But it does help increase the statistics in terms of ensuring that you find the best fit for your next CEO.

902
01:31:14,640 --> 01:31:20,940
A little bit about the process and timeline, so we're really at the conclusion of really the first of four phases

903
01:31:20,940 --> 01:31:30,960
In terms of our kickoff and due diligence, and that was this meeting to design to get additional feedback from the board and also from the stakeholder community.

904
01:31:31,640 --> 01:31:36,380
We will then commence our candidate identification and evaluation process.

905
01:31:36,840 --> 01:31:45,160
With the intention of then developing a short list of candidates who will likely go through at least a two step interview process with the board.

906
01:31:45,160 --> 01:31:50,160
and then looking at a finalist candidate who would then go through extensive

907
01:31:50,160 --> 01:31:53,340
vetting and background checking through that process.

908
01:31:59,050 --> 01:32:02,890
Again, posted on the District's website is our contact information.

909
01:32:03,610 --> 01:32:08,310
There's a link into our website where anyone who is interested in applying

910
01:32:08,310 --> 01:32:12,990
and believes that they have the criteria and qualifications that we're looking for

911
01:32:12,990 --> 01:32:20,670
applied directly into the e-corn ferry website and also our contact information is there along

912
01:32:20,670 --> 01:32:27,070
with the position specification and we will make the changes that were recommended

913
01:32:27,070 --> 01:32:32,290
this evening into that profile and and repost that on the website.

914
01:32:34,030 --> 01:32:35,930
So happy to answer any further questions.

915
01:32:36,870 --> 01:32:38,770
Thank you Mr. Sposite. Questions any comment?

916
01:32:41,130 --> 01:32:50,410
So this question may be premature, but what's the level of interest that we so far have seen or is it too early to tell?

917
01:32:50,670 --> 01:32:56,310
It's a little early, but again, we are from initial feedback in the market.

918
01:32:56,850 --> 01:33:08,350
This is viewed as a very interesting role in an organization that has a very solid reputation in the community and it's a very complex role.

919
01:33:08,350 --> 01:33:13,850
So, I think, you know, again, it's quite early, but we're already, the phone is ringing,

920
01:33:14,170 --> 01:33:19,910
let's say, as we're reaching out, we're able to have very robust conversations with individuals

921
01:33:19,910 --> 01:33:22,730
that we think are potentially qualified for the role.

922
01:33:23,050 --> 01:33:24,610
Dr. Creman, excuse me.

923
01:33:25,650 --> 01:33:27,330
For the next time, Dr. Creman,

924
01:33:29,730 --> 01:33:34,310
have we talked to, is this the meeting where we're supposed

925
01:33:34,310 --> 01:33:38,670
get some community input, have we done any things,

926
01:33:39,410 --> 01:33:41,510
reach out to any employees, any of the represented

927
01:33:41,510 --> 01:33:44,790
and unclassified employees shed or is we're doing it now?

928
01:33:45,610 --> 01:33:47,310
No, we have not.

929
01:33:47,310 --> 01:33:49,070
Do you mind to do that?

930
01:33:49,590 --> 01:33:53,570
This was really the only meeting that we had on the agenda

931
01:33:53,570 --> 01:33:55,430
in order to solicit that feedback.

932
01:33:56,050 --> 01:33:57,170
If there's other processes,

933
01:34:01,560 --> 01:34:04,140
this is Monarchy Ganju from Watershakes.

934
01:34:05,100 --> 01:34:09,060
I'm working with the consultants in terms of reaching out internally.

935
01:34:09,280 --> 01:34:15,400
There was a message sent out from Chair Varela on internal and was posted on internet as well.

936
01:34:15,640 --> 01:34:19,460
Saying that there is this meeting and it's to get input from stakeholders.

937
01:34:27,670 --> 01:34:30,790
Okay. Any other questions or comments?

938
01:34:32,590 --> 01:34:32,990
Thank you.

939
01:34:33,510 --> 01:34:33,830
Thank you.

940
01:34:33,830 --> 01:34:36,610
I do have a number of our public.

941
01:34:36,870 --> 01:34:38,110
I would like to speak on this, Mr.

942
01:34:38,990 --> 01:34:40,230
How do you pronounce your name?

943
01:34:40,470 --> 01:34:41,010
Your head?

944
01:34:41,890 --> 01:34:42,450
There you are.

945
01:34:43,190 --> 01:34:44,930
Well, thank you, Chair Varlas.

946
01:34:46,610 --> 01:34:46,890
To share.

947
01:34:46,970 --> 01:34:53,310
It's always good to be back among people who understand that I'm a little bit on the extreme

948
01:34:53,310 --> 01:34:56,570
edge of things in terms of process.

949
01:34:56,990 --> 01:34:59,990
So, two questions for you on page 11.

950
01:35:00,000 --> 01:35:09,660
One of the presentation under the search process due diligence, there's a wonderful collection of words that I don't understand.

951
01:35:09,920 --> 01:35:26,940
Socialize the strategy and profile with community and stakeholders. My second question is more in line with the Director Cremon in terms of how you're reaching out to the community to get their input.

952
01:35:26,940 --> 01:35:32,920
the subject line for this agenda item is receive community input except that it pairs

953
01:35:32,920 --> 01:35:38,600
that if we didn't happen to be here tonight, to speak to you, there's no mechanism for doing

954
01:35:38,600 --> 01:35:47,200
that. I would hope that there is an intent to continue to solicit input. It doesn't say anything

955
01:35:47,200 --> 01:35:52,760
about the website except unless I want to apply to be CEO and I'm definitely underqualified

956
01:35:52,760 --> 01:35:56,860
for that position, you know, how am I supposed to do it,

957
01:35:56,860 --> 01:35:58,560
how is anyone else supposed to do it?

958
01:35:58,560 --> 01:36:01,660
It seems inadequate to me that this meeting

959
01:36:01,660 --> 01:36:05,740
is the only opportunity to receive community input.

960
01:36:07,000 --> 01:36:10,120
So the language one is just kind of an amusing one.

961
01:36:10,420 --> 01:36:13,460
The community outreach I don't think is amusing at all

962
01:36:13,460 --> 01:36:15,720
and doesn't appear to be inadequate to me.

963
01:36:16,200 --> 01:36:17,060
Thank you.

964
01:36:17,060 --> 01:36:18,680
Thank you, Mr. Mirat.

965
01:36:19,340 --> 01:36:19,940
Director Kigan.

966
01:36:21,700 --> 01:36:32,000
Thank you, perhaps, given that we've had a couple of comments recommending greater community

967
01:36:32,000 --> 01:36:32,480
input.

968
01:36:32,740 --> 01:36:39,120
I am wondering whether or not we could perhaps have some sort of survey that might allow

969
01:36:39,120 --> 01:36:42,400
members of the community to provide some level of input.

970
01:36:43,460 --> 01:36:48,260
I'm just kind of tossing that idea out right now, but I think whenever you're looking

971
01:36:48,260 --> 01:36:54,920
for input from either the public or employees, the best way to ensure you get it is to make

972
01:36:54,920 --> 01:36:59,120
the process as easy as possible for people to engage with.

973
01:36:59,860 --> 01:37:04,760
So I don't know whether our consultants can speak to whether there might be an opportunity

974
01:37:05,300 --> 01:37:06,720
to do that.

975
01:37:07,120 --> 01:37:10,540
I, you know, based on some of their prior experiences.

976
01:37:11,100 --> 01:37:11,580
Thank you.

977
01:37:13,710 --> 01:37:15,730
I have two more comments from the director.

978
01:37:15,850 --> 01:37:16,650
Do you want to hold your comments?

979
01:37:16,650 --> 01:37:18,590
Just put that as a note.

980
01:37:18,790 --> 01:37:19,970
Director Swayo.

981
01:37:20,750 --> 01:37:21,330
Thank you, Chair.

982
01:37:22,290 --> 01:37:25,530
I related to Director Keegan's comment

983
01:37:25,530 --> 01:37:27,590
and Mr. Muir here's comment.

984
01:37:28,050 --> 01:37:30,210
I was also a little confused when I read

985
01:37:30,210 --> 01:37:31,150
this agenda memo.

986
01:37:31,270 --> 01:37:33,670
The recommendations that received stakeholder

987
01:37:33,670 --> 01:37:36,130
and community input in direct

988
01:37:36,130 --> 01:37:37,870
the consultant as appropriate.

989
01:37:38,490 --> 01:37:41,710
So I thought this agenda item is

990
01:37:41,710 --> 01:37:43,930
for the board after listening

991
01:37:43,930 --> 01:37:52,310
to the presentation, to direct consultant, to do a outreach, and there's a list of the input.

992
01:37:54,550 --> 01:37:57,350
So it is very confusing, while we're trying to do it.

993
01:37:57,350 --> 01:38:04,050
If this is the only meeting that's planned, I agree with Director Keguysher, probably have

994
01:38:04,050 --> 01:38:07,370
a process and then a process that everybody can follow.

995
01:38:07,510 --> 01:38:10,370
I'm easy to easy to follow to providing input.

996
01:38:10,930 --> 01:38:11,190
Director Kremlin?

997
01:38:13,780 --> 01:38:18,920
I'd agree with those, maybe something off on the website to say comments, and a minimum

998
01:38:19,800 --> 01:38:23,260
GoCPMA, Yes, and EA, and find out what they're thinking.

999
01:38:24,080 --> 01:38:30,600
I mean, our employee groups, you know, even an informal meeting, you know, maybe, you know,

1000
01:38:31,500 --> 01:38:34,960
this shouldn't be the only meeting possible.

1001
01:38:35,320 --> 01:38:39,860
So I suggest maybe you work with staff to figure out just a meeting with them to see what

1002
01:38:39,860 --> 01:38:42,760
they're thinking plus this other stakeholder stuff.

1003
01:38:43,080 --> 01:38:44,040
Well, though it sounds like a question

1004
01:38:44,040 --> 01:38:46,940
that was posed by Director Kagan, so can you respond to her?

1005
01:38:46,940 --> 01:38:49,180
I would say, because it sounds like there are two issues here.

1006
01:38:49,200 --> 01:38:52,900
One is community input, and the other is staff.

1007
01:38:53,460 --> 01:38:54,500
Input is that correct?

1008
01:38:55,880 --> 01:39:00,480
I would say I think that we have engaged in a process

1009
01:39:00,480 --> 01:39:05,940
according to Ms. Donju that would allow for input by our employees.

1010
01:39:05,940 --> 01:39:13,900
So, I'm not perhaps, as concerned about that, the fact though that this is an important position

1011
01:39:13,900 --> 01:39:21,140
to fill, it might be advisable to try and encourage people, you know, we had one individual

1012
01:39:21,140 --> 01:39:30,660
show up and speak to this tonight. So, to be interested in getting people a little more

1013
01:39:30,660 --> 01:39:36,840
engage. I don't think that it's really going to materially change what we're looking for,

1014
01:39:37,220 --> 01:39:41,300
but it's always nice to be able to say that you've provided an opportunity and that's why

1015
01:39:41,300 --> 01:39:47,920
I wanted to defer to you as the person with the expertise in this area. Is there anything that you

1016
01:39:47,920 --> 01:39:54,900
think we might be relatively easily able to implement that could facilitate us getting that input?

1017
01:39:54,900 --> 01:39:59,360
I realize that was a long sentence or questions, so give it a good shot.

1018
01:40:00,000 --> 01:40:19,940
That's fine. You know, in terms of experience, you know, I've seen it in many different ways. I mean, you know, in some cases there is a longer process of developing the profile with the board and that that is then socialized more in terms of it's out there, you know, for discussion for a longer period of time.

1019
01:40:21,280 --> 01:40:28,700
So we can certainly work with the board and with the staff in terms of identifying other mechanisms.

1020
01:40:30,000 --> 01:40:45,200
So because obviously getting more of that feedback is helpful to us as well in terms of being able to gauge the feedback from the wide range of stakeholders that are either here tonight or those who would like to weigh in on this process.

1021
01:40:46,880 --> 01:40:53,880
I think I'm basing my comments on what I've seen with some executive searches, like for

1022
01:40:53,880 --> 01:41:00,200
example for city managers, and particularly since the process we're following, you know,

1023
01:41:00,300 --> 01:41:05,680
we're not going to bring our top 10 candidates in public and people will get a chance to vote

1024
01:41:05,680 --> 01:41:15,000
on whoever they want to stay on the island, so again I don't think, I think we've come up with

1025
01:41:15,000 --> 01:41:21,540
very solid process here. But it's always nice to validate that. And so, I don't want

1026
01:41:21,540 --> 01:41:27,660
to overly lengthen the process or be terribly burdensome. But again, if there's something

1027
01:41:27,660 --> 01:41:36,080
like having a brief survey on our website or whatever other mechanism you think might be appropriate,

1028
01:41:37,040 --> 01:41:41,680
I'd be interested in hearing about that. And I'd be happy to work with the staff and to come

1029
01:41:41,680 --> 01:41:47,420
with the proposal that we can come back to the board with, that can do that in a timely manner

1030
01:41:47,420 --> 01:41:50,640
that still provides that level of engagement and support.

1031
01:41:51,460 --> 01:41:54,800
I think that would be great if my colleagues can occur with that.

1032
01:41:57,300 --> 01:41:58,640
Any other comments from the board?

1033
01:41:59,420 --> 01:42:05,200
So my comment is, my impression is, and I understand you, does that's why you're into contract?

1034
01:42:05,960 --> 01:42:13,000
Is to bring all these questions to life and bring these differences that you're hearing tonight?

1035
01:42:13,000 --> 01:42:21,060
I was kind of expecting to get a more of a, I guess, an update as to where we're at from the last time you present it to the board.

1036
01:42:22,260 --> 01:42:28,800
And it seems like the process has taken much longer than it needs to, and maybe it's just a perception on my part.

1037
01:42:29,240 --> 01:42:33,780
You're the experts, this is your, this is your ballgame, your playing field.

1038
01:42:34,400 --> 01:42:40,080
And it seems like you're asking more information and input from the board than you're offering to giving us.

1039
01:42:40,080 --> 01:42:42,480
And that's a perception that I'm getting tonight.

1040
01:42:43,500 --> 01:42:44,320
I think at this time.

1041
01:42:44,440 --> 01:42:46,600
Next, would I have the process or we need to move forward on this?

1042
01:42:46,860 --> 01:42:49,960
Well, and we are, so behind the scenes, we are moving forward.

1043
01:42:50,060 --> 01:42:51,420
The information is posted.

1044
01:42:51,720 --> 01:42:56,380
We are in the market beginning to identify and evaluate candidates.

1045
01:42:58,180 --> 01:43:03,940
I think to the point that was made, I think we have a robust profile that's already in place.

1046
01:43:04,520 --> 01:43:10,060
That was very much one that was solicited through significant interaction with the board.

1047
01:43:10,060 --> 01:43:17,160
and each of the directors, and we have taken that as the profile that we are going to market

1048
01:43:17,160 --> 01:43:18,180
with.

1049
01:43:18,860 --> 01:43:25,040
So, again, if there's also, we had also heard that this was a process that the board wanted

1050
01:43:25,040 --> 01:43:31,920
to direct, and we took that at the board's, maybe at the board's direction, that that was

1051
01:43:31,920 --> 01:43:35,880
the profile that we were to go out to the market with and begin our process.

1052
01:43:37,580 --> 01:43:42,600
So, I don't think that we are waiting, you know, for a lot of additional feedback.

1053
01:43:42,800 --> 01:43:45,640
I mean, I think that that will still be helpful to provide color.

1054
01:43:45,820 --> 01:43:51,140
It's as helpful to the board as you go through your evaluation process of candidates that

1055
01:43:51,140 --> 01:43:52,280
are brought to you.

1056
01:43:52,400 --> 01:43:58,000
I don't know that it necessarily changes a lot in terms of the documents and materials that

1057
01:43:58,000 --> 01:43:59,380
are out there in the public domain.

1058
01:43:59,560 --> 01:44:04,740
But again, I think it's still helpful input for you as the board that has to make a critical

1059
01:44:04,740 --> 01:44:10,040
decision and it's helpful for us to be able to get feedback from the local communities

1060
01:44:10,040 --> 01:44:17,420
as we evaluate candidates and convince individuals that this is a position that should be

1061
01:44:17,420 --> 01:44:19,480
interesting to them from a career standpoint.

1062
01:44:21,820 --> 01:44:22,840
Thank you very much.

1063
01:44:22,840 --> 01:44:23,040
All right.

1064
01:44:23,200 --> 01:44:23,360
Thank you.

1065
01:44:23,580 --> 01:44:25,260
Thank you.

1066
01:44:25,260 --> 01:44:30,080
Moving on on the agenda to item 2.7, the Safe Clean Water and Natural Flood Protection

1067
01:44:30,080 --> 01:44:37,300
program independent monitoring committees third and a report for fiscal year 2015-2016.

1068
01:44:40,620 --> 01:44:45,000
We have a recommendation A received the Safe Clean Water and Natural Flood Protection

1069
01:44:45,000 --> 01:44:49,780
Program, as I just indicated, and provide direction to staff as appropriate.

1070
01:44:50,520 --> 01:44:53,880
It afternoon or evening to the chair and to the board members.

1071
01:44:54,440 --> 01:44:57,820
I'm Glenn and Bramwell. I'm one of the liaison's for the Safe Clean Water

1072
01:44:57,820 --> 01:44:59,180
Independent Monitoring Committee.

1073
01:45:00,000 --> 01:45:06,640
We have Kathleen Sutherland, who is chair, and she will be giving you an overview with the letter,

1074
01:45:07,000 --> 01:45:12,660
the challenges and the priorities. So, I do want to thank her for her patience as we told her

1075
01:45:12,660 --> 01:45:18,100
it was time since, um, certain ed 6. So, come on up, Kathy, and give them your field.

1076
01:45:20,640 --> 01:45:24,500
Thank you, Gwana. Thank you very much.

1077
01:45:27,240 --> 01:45:31,340
Good evening. My name is Kathy Sutherland and I am the chair of the independent monitoring

1078
01:45:31,340 --> 01:45:34,200
committee for the Safe Clean Water bond measure.

1079
01:45:34,920 --> 01:45:40,240
And this is the third time I've been before the board to present our findings to the board

1080
01:45:40,240 --> 01:45:44,680
and ask the two except our recommendations regarding the report.

1081
01:45:46,940 --> 01:45:51,040
Just to reiterate what we do is we look backwards.

1082
01:45:52,200 --> 01:45:58,040
The staff writes the report presents it to the board, the board, then forwards it to the independent

1083
01:45:58,040 --> 01:46:14,380
Monitoring Committee and then we look at the report and see if there are ways suggest suggestions that we can make that would improve the readability of the report and see if there are any issues that are of concern to us as independent monitoring committee members.

1084
01:46:15,520 --> 01:46:24,620
So, the report we looked at was the 1516 Safe Clean Water Report and our recommendations

1085
01:46:24,620 --> 01:46:32,960
continue to refine and improve the format of the report and we hope improve the transparency

1086
01:46:32,960 --> 01:46:38,280
and clarity of the program, especially for the public.

1087
01:46:38,280 --> 01:46:48,200
We thank the board for their past support of the recommendations that we've made, and staff has also been supportive of our recommendations.

1088
01:46:48,740 --> 01:46:59,310
And so we feel very fortunate that we have the ability to make recommendations for changes and then have you as a board accept them.

1089
01:47:00,780 --> 01:47:06,140
Overall, the IMC would like the board to know that our suggestions this year are minor.

1090
01:47:06,140 --> 01:47:28,780
We've been building upon prior years and I think one of the biggest things that we've asked for as under our challenges area is that given given our new administration and given past concerns with permitting and funding.

1091
01:47:28,780 --> 01:47:37,300
We are asking that the staff provide a table that would list each project and then include

1092
01:47:39,400 --> 01:47:45,380
which, who the partners are for permitting, so that we can easily see how many multiple

1093
01:47:45,380 --> 01:47:47,320
partners there can be for permitting.

1094
01:47:47,560 --> 01:47:53,300
And I think this goes back to a lot of the conversation you are having regarding flood mitigation,

1095
01:47:53,300 --> 01:48:03,060
There are multiple partners there, and it's not always the districts, the district doesn't always have the ability to give the, yes, no.

1096
01:48:04,600 --> 01:48:08,340
And so we would like that information included in a table.

1097
01:48:08,920 --> 01:48:17,620
And then not only the permitting issues, but also the funding issues, so that these projects, many of them are large and they require multiple funding partners,

1098
01:48:17,620 --> 01:48:26,180
So that that that be included in a table with in the permitting one and both the funding one with that

1099
01:48:26,180 --> 01:48:28,400
HM or L for how

1100
01:48:29,160 --> 01:48:36,120
Staff feels about whether or not it's going to move forward. You know, H for high medium certainty low for

1101
01:48:36,800 --> 01:48:45,520
Not real sure so that we can have a better sense of what's going on with the complexity of these projects

1102
01:48:50,000 --> 01:48:58,460
We'd also like to just thanks staff, and I'd like to thank my fellow IMC members for their

1103
01:48:58,460 --> 01:48:59,420
dedication to this.

1104
01:48:59,580 --> 01:49:05,260
We worked very hard for about three months, and it's intense work, but we do feel like

1105
01:49:05,260 --> 01:49:10,260
we've been able to make recommendations that have improved the readability of the report

1106
01:49:10,260 --> 01:49:12,280
for the public.

1107
01:49:12,280 --> 01:49:22,260
And we hope that we request that you respectfully, we respectfully request that the Board support, the recommendations presented in the report.

1108
01:49:22,840 --> 01:49:25,640
And I'm here to answer any specific questions.

1109
01:49:27,380 --> 01:49:28,440
Questions from Board?

1110
01:49:28,880 --> 01:49:31,340
Director Creman, I see your name, sir.

1111
01:49:32,000 --> 01:49:33,140
Oh, I'll go out to slide.

1112
01:49:34,960 --> 01:49:35,260
All right.

1113
01:49:35,600 --> 01:49:36,420
I'll go out to ask you if you can.

1114
01:49:37,180 --> 01:49:37,760
Okay.

1115
01:49:40,500 --> 01:49:41,520
Thank you, Chair.

1116
01:49:41,520 --> 01:49:48,360
And I want to say that the IMC, again,

1117
01:49:48,680 --> 01:49:56,780
day the great job in looking at the third annual report.

1118
01:49:57,450 --> 01:49:59,940
This report has become, come.

1119
01:50:00,000 --> 01:50:16,660
I'm here to the first report. It's improved significantly. And then a lot easier to read, a lot easier to understand the information. And it's all thanks to you, your leadership, and your very diligent committee members.

1120
01:50:17,980 --> 01:50:22,300
So your suggestions this year, I thought they're great, actually,

1121
01:50:23,280 --> 01:50:30,680
one idea about having every project listing all the regulatory agencies that needed

1122
01:50:30,680 --> 01:50:34,280
to issue permanent in order for project to move forward.

1123
01:50:34,700 --> 01:50:46,480
I was thinking about similar things that for the CIP committee that's under the

1124
01:50:46,480 --> 01:50:54,800
So I want to say that I support this, there's an IMC additional support that's needed.

1125
01:50:55,060 --> 01:51:03,880
They requested about like field trip and then receiving presentations on various things.

1126
01:51:04,100 --> 01:51:10,940
I don't know if we need to have a motion to direct staff to do that or just go ahead and say

1127
01:51:10,940 --> 01:51:17,420
we supported and then the staff can follow up on those activities with the INC.

1128
01:51:18,540 --> 01:51:21,920
We tried to once a year go out to several of the sites.

1129
01:51:22,500 --> 01:51:27,120
We've had low participation from the committees, but we do have committee members that do

1130
01:51:27,120 --> 01:51:33,240
go out to the sites with us and we ask for several sites from the staff and then we'll go out

1131
01:51:33,240 --> 01:51:36,840
to the sites and normally we'll do that around all of this are September.

1132
01:51:36,840 --> 01:51:39,140
So it's already in the process.

1133
01:51:39,320 --> 01:51:41,400
I need to take a full money out of it for this.

1134
01:51:42,200 --> 01:51:43,020
Thank you.

1135
01:51:43,100 --> 01:51:44,180
Thank you very much.

1136
01:51:44,880 --> 01:51:46,840
And thank you, and that's to see you again.

1137
01:51:47,080 --> 01:51:47,300
You're welcome.

1138
01:51:47,580 --> 01:51:48,780
And thank you for bringing that up.

1139
01:51:48,920 --> 01:51:50,780
Because I've been on several of the tours.

1140
01:51:51,380 --> 01:51:57,300
And there's nothing like being on the site to give you a much better sense of the work that the district does.

1141
01:51:58,600 --> 01:52:03,260
So I just find them to be incredibly helpful in understanding the projects.

1142
01:52:03,260 --> 01:52:10,060
Yeah, and in addition to the fuel trip, there's, I guess, IMC likes to receive presentation on several items.

1143
01:52:10,500 --> 01:52:18,740
I think those are also important for you to continue to be engaged for the review of the next report.

1144
01:52:19,300 --> 01:52:19,420
Thank you.

1145
01:52:19,500 --> 01:52:20,300
Thank you very much.

1146
01:52:20,340 --> 01:52:20,920
Thank you, Director.

1147
01:52:21,320 --> 01:52:21,620
Director Kagan.

1148
01:52:24,900 --> 01:52:32,540
Thank you, Miss Sutherland and also thank you for responding in the affirmative when I asked you to

1149
01:52:32,540 --> 01:52:37,380
the representative for my district on the committee.

1150
01:52:38,100 --> 01:52:39,400
I know you've worked really hard.

1151
01:52:39,600 --> 01:52:41,940
I was at one of the recent IMC meetings.

1152
01:52:42,760 --> 01:52:46,620
And I continue to be impressed by the caliber of our members

1153
01:52:46,620 --> 01:52:48,640
and the level of discourse.

1154
01:52:49,620 --> 01:52:55,440
Everyone is well informed, is prepared, is intelligent, engaged,

1155
01:52:55,920 --> 01:53:01,340
and we're very fortunate to have a group of people like that

1156
01:53:01,340 --> 01:53:06,900
assisting us. And I just also wanted to add, you know, in my mind, the Independent Monitoring

1157
01:53:06,900 --> 01:53:13,960
Committee is kind of a reality check. You know, I think staff and the board sometimes

1158
01:53:13,960 --> 01:53:23,320
were so close. We don't see the forest for the trees. We get kind of involved at a

1159
01:53:23,320 --> 01:53:30,160
minutiae kind of level. And really, one of the big values that I see with the IMC is

1160
01:53:30,160 --> 01:53:36,980
ability to step back and take that big picture approach and really hone in on some of the

1161
01:53:36,980 --> 01:53:42,640
serious issues like well what are the permitting hurdles that these particular projects might

1162
01:53:42,640 --> 01:53:47,940
have and I think that's very informative to the larger community and I think that it also

1163
01:53:47,940 --> 01:53:54,780
sensitizes people to the fact that there are a number of obstacles that we have to overcome

1164
01:53:54,780 --> 01:53:59,920
in the delivery of projects and to the extent that we're greater able to educate the public

1165
01:53:59,920 --> 01:54:06,800
on those challenges, I think that that may help us as we make the case for are there opportunities

1166
01:54:06,800 --> 01:54:11,920
to streamline are there agencies that are not perhaps being objective and how they apply

1167
01:54:11,920 --> 01:54:12,340
things.

1168
01:54:12,820 --> 01:54:14,080
So again, thank you very much.

1169
01:54:14,260 --> 01:54:18,580
You guys do great work and I know all the board members join me and there are appreciation

1170
01:54:18,580 --> 01:54:19,400
and thanks.

1171
01:54:19,680 --> 01:54:20,960
Thank you very much.

1172
01:54:21,160 --> 01:54:21,940
Director Lizard?

1173
01:54:24,150 --> 01:54:25,030
Thank you Mr. Chair.

1174
01:54:25,470 --> 01:54:25,950
Kathy, thank you.

1175
01:54:25,950 --> 01:54:29,650
see you again and appreciate your willingness to be re-appointed.

1176
01:54:31,810 --> 01:54:36,290
I didn't have any questions for you. I did want to have a question for the CEO.

1177
01:54:37,710 --> 01:54:43,070
In the nonagenda item was the performance audit for the Safe Clean Water and there were

1178
01:54:43,070 --> 01:54:48,770
a whole host of recommendations. I'm assuming the administration is going to have a response to

1179
01:54:48,770 --> 01:54:50,930
that. Do you know when that's going to be forthcoming?

1180
01:54:50,930 --> 01:54:51,810
Let's

1181
01:54:56,000 --> 01:54:59,860
see on the exact date we're looking at perhaps.

1182
01:55:03,220 --> 01:55:14,400
I just want to make sure that we just want to make sure that we get those responses to the board so that those responses can be taken into consideration as we're going through the budget process.

1183
01:55:14,900 --> 01:55:17,880
Right, because I saw several that may need some legislation.

1184
01:55:18,580 --> 01:55:19,820
Okay, thank you.

1185
01:55:20,140 --> 01:55:20,980
Thank you, Director.

1186
01:55:21,720 --> 01:55:23,060
Any other comments from the board?

1187
01:55:23,920 --> 01:55:25,020
I have no public comment.

1188
01:55:26,380 --> 01:55:26,780
Thank you.

1189
01:55:26,780 --> 01:55:29,380
Thank you, Mr. Southern, for that report. Very good.

1190
01:55:30,710 --> 01:55:33,070
Good honor to be agenda, we have the concept calendar.

1191
01:55:36,320 --> 01:55:36,800
Okay,

1192
01:55:39,920 --> 01:55:41,500
I have a motion to approve in a second,

1193
01:55:41,800 --> 01:55:43,980
but come in from Director Cremon.

1194
01:55:44,660 --> 01:55:49,360
Just a small comment to be sure in the CO's report,

1195
01:55:49,500 --> 01:55:52,660
everyone pays attention to the boat downgrading

1196
01:55:52,660 --> 01:55:54,880
and upgrading of our bonds and the comment

1197
01:55:54,880 --> 01:55:57,640
that the bond underwriter had about, you know,

1198
01:55:57,640 --> 01:56:00,960
our large capital plans and rising debt.

1199
01:56:00,960 --> 01:56:05,380
by having a fact that just be sure we pay attention.

1200
01:56:07,330 --> 01:56:08,830
But that's all I want to say.

1201
01:56:08,870 --> 01:56:10,710
Just saying no, what is wrong with you?

1202
01:56:12,050 --> 01:56:12,270
Yeah, yeah.

1203
01:56:13,570 --> 01:56:13,770
Yeah.

1204
01:56:13,770 --> 01:56:14,310
Oh, yeah.

1205
01:56:15,230 --> 01:56:16,210
Good for you, David.

1206
01:56:17,430 --> 01:56:19,450
OK, so I have a motion in a second.

1207
01:56:19,790 --> 01:56:21,990
All those in favor of signal, was this a, OK.

1208
01:56:22,190 --> 01:56:24,550
All those, favor of signal, five by saying aye.

1209
01:56:25,250 --> 01:56:25,850
All opposed?

1210
01:56:26,730 --> 01:56:29,270
That motion passes unanimously, consent calendar.

1211
01:56:29,270 --> 01:56:37,330
Moving on to Board of Directors reports, 4.1, Board Daniel assessment of its performance

1212
01:56:37,330 --> 01:56:38,570
for 2016.

1213
01:56:39,650 --> 01:56:40,830
I think we did a hell of a job.

1214
01:56:42,150 --> 01:56:45,810
A conducted board self-assessment based on the 26th performance, share the 2016

1215
01:56:45,810 --> 01:56:51,230
Daniel Board performance report broadly with stakeholders such as customers, board committees,

1216
01:56:51,650 --> 01:56:53,690
community groups and employees among others.

1217
01:56:55,550 --> 01:56:58,910
I see Chris Elias in the room to give us a report.

1218
01:57:00,590 --> 01:57:02,170
I do not have Chris Elias in the room.

1219
01:57:02,490 --> 01:57:05,970
Yeah, unfortunately, Chris Elias is out sick today.

1220
01:57:06,210 --> 01:57:06,470
Okay.

1221
01:57:07,170 --> 01:57:10,630
But basically, we're presenting the report to you,

1222
01:57:10,690 --> 01:57:16,710
and just want to find out that the board has any additions or comments in regard to the

1223
01:57:16,710 --> 01:57:17,630
performance report.

1224
01:57:19,310 --> 01:57:19,490
Okay.

1225
01:57:20,470 --> 01:57:21,110
Director Sway.

1226
01:57:21,110 --> 01:57:29,450
Thank you chair. I just want to report to the board that last year's, I don't remember

1227
01:57:29,450 --> 01:57:36,010
it's the last year or last six months, the self-assessment report came to the board.

1228
01:57:36,310 --> 01:57:42,930
I had many comments and I met with staff and want to thank staff for incorporating all

1229
01:57:42,930 --> 01:57:48,630
my kind of comments. So they're already included in this performance report. I just wanted

1230
01:57:48,630 --> 01:57:50,350
point at to the whole board.

1231
01:57:53,380 --> 01:57:56,040
So, no additional action in any other comments from the board.

1232
01:57:57,100 --> 01:57:57,220
Okay.

1233
01:57:57,240 --> 01:57:58,260
So, that report is received.

1234
01:57:59,560 --> 01:58:00,160
Thank you very much.

1235
01:58:00,380 --> 01:58:01,700
Item 4.2.

1236
01:58:03,880 --> 01:58:04,760
If that's so too.

1237
01:58:04,900 --> 01:58:08,480
fiscal year 2017, Board Policy Planning and Performance Monitoring Calendar.

1238
01:58:09,580 --> 01:58:11,740
Recommendation, review and revise the fiscal year 2017,

1239
01:58:11,960 --> 01:58:14,000
Board Policy Planning and Performance Monitoring Calendar.

1240
01:58:15,080 --> 01:58:15,880
We have a report.

1241
01:58:16,140 --> 01:58:17,080
Thank you, Mr. Chair.

1242
01:58:17,880 --> 01:58:22,820
for you is the most current board policy planning and performance calendars.

1243
01:58:23,200 --> 01:58:29,300
I think the only changes from the last meeting was on the Performance Monitoring.

1244
01:58:29,900 --> 01:58:30,400
They updated

1245
01:58:33,280 --> 01:58:35,860
the district communication program.

1246
01:58:36,240 --> 01:58:39,700
Update is being will be presented to the board in April.

1247
01:58:40,400 --> 01:58:46,080
And the cybersecurity security in general is scheduled for a main presentation in the close session.

1248
01:58:46,080 --> 01:58:51,720
So, at this point, I leave it to the board if there's any additional items or if we need to move these things.

1249
01:58:51,740 --> 01:58:54,380
Okay, I do have a request to the comment.

1250
01:58:56,660 --> 01:58:59,180
The Chair would like to propose that we, in fact, believe it's on the CIP,

1251
01:58:59,300 --> 01:59:03,340
but I want to confirm that the Chair would like to propose that we support the,

1252
01:59:03,340 --> 01:59:06,980
the obtaining federal assistance for flood protection projects again,

1253
01:59:06,980 --> 01:59:12,200
again, along Coyote Creek, that will ensure public safety for those impacted regions.

1254
01:59:12,200 --> 01:59:16,980
And I'm sure that the board will concur along with that on that.

1255
01:59:17,160 --> 01:59:20,720
So if that's not on the CIP, planning that agenda,

1256
01:59:22,380 --> 01:59:23,080
that's not common to them.

1257
01:59:23,580 --> 01:59:23,580
OK,

1258
01:59:26,120 --> 01:59:28,780
so I jumped against, so then OK, fine.

1259
01:59:29,660 --> 01:59:32,560
So then Director Keegan, so hold that comment and I'll make it again.

1260
01:59:33,560 --> 01:59:40,260
OK, just very quickly, I do want to again thank the talk of the board for all of the

1261
01:59:40,260 --> 01:59:42,220
great assistance that she provides to the committee.

1262
01:59:42,340 --> 01:59:43,140
Thank you very much.

1263
01:59:44,650 --> 01:59:48,890
Okay, next item, performance monitoring,

1264
01:59:56,980 --> 01:59:57,860
I'm still on 4.2.

1265
02:00:04,600 --> 02:00:09,480
All right, I included my comment on that for the record.

1266
02:00:11,600 --> 02:00:14,160
All right, so there's no action on that 4.2 then required.

1267
02:00:14,360 --> 02:00:25,660
So we move on to 4.3, board committee reports, and I'd like to start out with Gary Cremand to give us a report on the recent activities with Pacheco.

1268
02:00:25,660 --> 02:00:51,380
Yeah, so this is moving forward, we actually have on our agenda tonight, which is good, the 900, the 200,000 kind of with an option to do the 700,000 study for potential potato past storage and good news for once.

1269
02:00:51,380 --> 02:00:59,120
We got signed document back from the newly formed Pacheco Pass Water District and San Benito County Water District

1270
02:00:59,120 --> 02:01:06,360
So I think all we have to do is sign it ourselves. I don't know if we can do that now or we have to

1271
02:01:06,360 --> 02:01:11,460
We can't we can't sign

1272
02:01:15,000 --> 02:01:21,240
And we under against a timeline. Did we discuss this at that board meeting and couldn't we take action from that board meeting?

1273
02:01:22,040 --> 02:01:23,300
Yes, okay

1274
02:01:23,300 --> 02:01:25,000
You're on.

1275
02:01:25,160 --> 02:01:25,820
Yeah, Mr. Chair.

1276
02:01:27,060 --> 02:01:29,260
We have under five three, the consultant contract.

1277
02:01:29,360 --> 02:01:32,880
Maybe I'll be a appropriate place for the board to consider this action.

1278
02:01:33,260 --> 02:01:37,120
And in fact, the handout says item five three A on the attachment of the

1279
02:01:37,120 --> 02:01:38,200
principle that you had received.

1280
02:01:38,600 --> 02:01:40,000
So we can certainly take it that time.

1281
02:01:42,020 --> 02:01:46,620
Given times of the essence to get measure prop one funding in.

1282
02:01:54,120 --> 02:01:58,020
So we go to this or any clarification from legal.

1283
02:02:01,760 --> 02:02:09,800
The chair, this agreement, is not only agenda, if the board is going to try and shoe-worn

1284
02:02:09,800 --> 02:02:14,840
that into another item that talks about a contract with someone else, I don't know how you

1285
02:02:14,840 --> 02:02:15,900
do it.

1286
02:02:16,220 --> 02:02:17,380
It's up to the board.

1287
02:02:21,760 --> 02:02:28,560
The issue at hand is that we were under at a special meeting that we had a week ago with

1288
02:02:28,560 --> 02:02:34,940
parties, partners, that we were under a very intense timelines of performance to get documentation

1289
02:02:34,940 --> 02:02:35,860
in, et cetera.

1290
02:02:36,040 --> 02:02:41,320
And one of the missing pieces was this agreement to be signed and be brought to us by tonight's

1291
02:02:41,320 --> 02:02:41,960
board meeting.

1292
02:02:44,120 --> 02:02:44,520
That's specific.

1293
02:02:44,520 --> 02:02:45,360
That's specific.

1294
02:02:45,360 --> 02:02:47,540
I don't think we should have been placed on the agenda.

1295
02:02:51,240 --> 02:02:52,240
Mr. Chair, yes.

1296
02:02:52,700 --> 02:02:57,360
Stan, we were trying to find out that it's not in the 5-1, it doesn't relate to 5.3.

1297
02:02:58,860 --> 02:03:03,080
No, that this is a specific item with respect to a contract.

1298
02:03:04,560 --> 02:03:06,800
Yeah, I'm not trying to be difficult, Mr. Chair.

1299
02:03:06,860 --> 02:03:08,000
I don't take it that way at all.

1300
02:03:08,320 --> 02:03:14,200
By concern here, I concern here, is I understand there's some boring interest in

1301
02:03:14,200 --> 02:03:16,960
entering into this contract with two of the water agencies.

1302
02:03:18,120 --> 02:03:20,420
If it's done improperly, the agreement will be void.

1303
02:03:23,800 --> 02:03:28,500
So you're suggesting that we have to move this to the next board meeting in March,

1304
02:03:28,500 --> 02:03:32,800
or schedule special, special me in our product.

1305
02:03:34,060 --> 02:03:36,280
We'll do the 14th of the picture.

1306
02:03:37,960 --> 02:03:39,740
It'll give us 10 days of the year.

1307
02:03:42,000 --> 02:03:42,800
Jim, sorry.

1308
02:03:42,960 --> 02:03:46,660
I just want to remember that the board members know that you received a supplemental board

1309
02:03:46,660 --> 02:03:48,300
agenda memo on this item.

1310
02:03:48,800 --> 02:03:52,500
And in there, one of the recommendations, Ace, is to discuss the outcomes of the

1311
02:03:52,500 --> 02:03:56,620
February 23rd meeting of the Pacheco Reservoir Exploratory at Hock Committee with board

1312
02:03:56,620 --> 02:03:59,220
members of the San Bernard Pachaco pass.

1313
02:03:59,740 --> 02:04:04,880
In other words, I mean, I think, I started my discussion with Director Crement as to what

1314
02:04:04,880 --> 02:04:08,580
action you could take on that I defer to our attorney, but did the discussion of what

1315
02:04:08,580 --> 02:04:12,780
occurred at that meeting and really what the outcomes of that, I think, are open at least

1316
02:04:12,780 --> 02:04:13,140
white.

1317
02:04:13,400 --> 02:04:15,080
My understanding, that was part of the supplemental.

1318
02:04:15,440 --> 02:04:16,240
That's given to me.

1319
02:04:16,300 --> 02:04:18,860
Those are the answers from the committee members that were there.

1320
02:04:20,360 --> 02:04:28,120
The public has no access necessarily to Silicon Valley agendas, and there's clear

1321
02:04:28,120 --> 02:04:32,620
court case that just came out this year that said we're not really on whether or not

1322
02:04:32,620 --> 02:04:39,760
supplemental agenda items or even agenda memorandums, meet the tests of the Brown Act,

1323
02:04:40,020 --> 02:04:42,400
is the agenda that rules.

1324
02:04:43,220 --> 02:04:48,840
My concern again is that if the board makes an improper action, they're green in itself

1325
02:04:48,840 --> 02:04:56,320
can be void. That's by concern. That's that's good point. Okay, so it's been in the

1326
02:04:56,320 --> 02:04:59,960
4th year to share among the 10 days. Yeah, okay, I've got a few people out.

1327
02:05:00,000 --> 02:05:01,920
I'd like to speak. Dr. Sway?

1328
02:05:02,980 --> 02:05:08,100
Well, I'm going to report on a different committee, so maybe if there's other, so you want to hold on one?

1329
02:05:08,440 --> 02:05:09,220
Yeah, I mean, hold on.

1330
02:05:09,280 --> 02:05:10,920
Dr. Fiddler, you already spoke, is that correct?

1331
02:05:11,120 --> 02:05:12,240
We're done? Michelle?

1332
02:05:13,140 --> 02:05:17,540
Thank you, Mr. Chair. I just wanted to remind the board, the committee members.

1333
02:05:18,180 --> 02:05:26,140
When you went down to San Bernardino and you met, we were not sure if the two other boards could meet prior to this meeting.

1334
02:05:26,140 --> 02:05:32,380
And that is the reason why we could not put that action on today's agenda.

1335
02:05:33,360 --> 02:05:38,160
It just so happens that they actually held their meeting yesterday and were able to get this agreement signed.

1336
02:05:38,540 --> 02:05:40,620
So the action was just to report out.

1337
02:05:40,780 --> 02:05:45,140
The action for staff was bringing it back to the next meeting, which would be the March 14th.

1338
02:05:45,760 --> 02:05:53,140
It just happened that they were able to get the action by their two boards before we were able to...

1339
02:05:54,200 --> 02:05:58,180
much sooner than we thought they were going to be able to do that.

1340
02:05:58,440 --> 02:05:59,020
Director Santos?

1341
02:06:02,650 --> 02:06:03,090
Yep.

1342
02:06:05,520 --> 02:06:06,920
I think Michelle is running away.

1343
02:06:07,120 --> 02:06:08,040
And I understand it.

1344
02:06:08,220 --> 02:06:08,920
We have no problem.

1345
02:06:09,120 --> 02:06:09,920
We're doing more than 14th.

1346
02:06:10,460 --> 02:06:11,560
Give us a 10 day notice.

1347
02:06:11,840 --> 02:06:12,120
No problem.

1348
02:06:12,480 --> 02:06:12,880
I'm happy.

1349
02:06:13,520 --> 02:06:13,740
Thank you.

1350
02:06:13,820 --> 02:06:14,260
Thanks, Dan.

1351
02:06:14,540 --> 02:06:15,580
Thank you.

1352
02:06:15,880 --> 02:06:16,200
Director Cronin.

1353
02:06:18,060 --> 02:06:18,440
Thanks.

1354
02:06:18,700 --> 02:06:19,600
I'm happy too.

1355
02:06:20,200 --> 02:06:21,360
You know, it's good we're all happy.

1356
02:06:21,860 --> 02:06:25,060
So I think what we're going to do in five three is we'll prove the consulting

1357
02:06:25,060 --> 02:06:27,700
contract to work on this if they're support.

1358
02:06:27,700 --> 02:06:34,560
We know they're going to sign it because they've signed it already and we just put it on the agenda for the meeting on the 14th and it'll tie up

1359
02:06:34,560 --> 02:06:43,000
It's not like we're not going to sign it. Okay, I don't know what people are going to do, but this is good. We got this and

1360
02:06:43,000 --> 02:06:46,320
Thank you, Dr. Luzat, do you have a comment?

1361
02:06:47,100 --> 02:06:51,180
We're all done. Okay, any other board committee reports?

1362
02:06:54,800 --> 02:06:59,480
You're all. Thank you chair. I'm going to do a overreporting

1363
02:06:59,500 --> 02:07:09,180
support of the CIP at committee meeting, the committee met yesterday, and we started the review

1364
02:07:09,180 --> 02:07:18,600
process for funding challenges for all capital projects that's using property tax and

1365
02:07:18,600 --> 02:07:21,220
safely in water, special tax.

1366
02:07:21,220 --> 02:07:33,100
It's going to be a multi meeting discussion, so we will report to the whole board about our status as we move on.

1367
02:07:33,640 --> 02:07:40,160
And then the other thing, the committee worked on was to review our purpose.

1368
02:07:40,700 --> 02:07:51,200
So the committee voted to ask the board to approve our proposed revision to first of all change the committee.

1369
02:07:51,200 --> 02:07:57,300
status from Alha Committee to a standing committee, since the committee was formed in 2012,

1370
02:07:57,600 --> 02:08:02,460
so after five years still exists, it's probably not Alha at Alha Committee, and then also

1371
02:08:02,460 --> 02:08:09,340
we're adding the monitoring of the implementation progress of key capital projects into

1372
02:08:09,340 --> 02:08:17,360
our scope of work and purpose. And that item needs the whole board's approval. It will

1373
02:08:17,360 --> 02:08:20,400
back to the board sometime in March.

1374
02:08:20,680 --> 02:08:21,520
Thank you.

1375
02:08:21,920 --> 02:08:23,120
Thank you, Director Lizard.

1376
02:08:24,740 --> 02:08:26,420
Thank you, Mr. Chair.

1377
02:08:27,400 --> 02:08:31,320
I don't want to get into a big discussion because it's not on the agenda.

1378
02:08:32,100 --> 02:08:41,040
I just want the chair to clarify the suggestion that you made with regard to funding

1379
02:08:41,040 --> 02:08:47,200
if I coyote were you just suggesting that that be added to the CIP work agenda?

1380
02:08:47,860 --> 02:08:48,080
Okay.

1381
02:08:49,620 --> 02:08:51,280
That's just a direction to, okay.

1382
02:08:51,500 --> 02:08:52,120
That's all I wanted to know.

1383
02:08:52,160 --> 02:08:52,760
That was my recommendation.

1384
02:08:52,760 --> 02:08:53,700
Do I need to repeat that?

1385
02:08:53,820 --> 02:08:58,080
No, I get one of the make sure that that's, we weren't having a conversation, we were just sending

1386
02:08:58,080 --> 02:08:58,580
it over there.

1387
02:08:58,740 --> 02:08:59,040
Thank you.

1388
02:08:59,260 --> 02:08:59,380
Okay.

1389
02:09:00,340 --> 02:09:01,080
Any other comments?

1390
02:09:02,960 --> 02:09:02,980
Yeah.

1391
02:09:03,640 --> 02:09:07,780
On the particular committee, I want to thank, of course, our chair was there, was a very

1392
02:09:07,780 --> 02:09:15,140
and of course, you're a member of our being there and working with everybody and Michelle King and everybody's setting that up and it was a very good meeting

1393
02:09:15,140 --> 02:09:19,780
because we had to do a lot of catching up and so on but those relationships by that share

1394
02:09:20,500 --> 02:09:28,780
Kremlin that has paid off and dividends and relationship with the CEO of Sabanito Watershed,

1395
02:09:30,200 --> 02:09:36,120
It was very, very helpful, and Gary, I want to thank you for getting those relationships

1396
02:09:36,120 --> 02:09:36,500
started.

1397
02:09:37,900 --> 02:09:38,740
I want to echo that.

1398
02:09:38,740 --> 02:09:43,920
That was an extremely productive and also very well-attended meeting for those that were

1399
02:09:43,920 --> 02:09:49,820
there and the people that were there, very committed and excited, very excited to be part

1400
02:09:49,820 --> 02:09:52,560
of this potential, so it was a great meeting.

1401
02:09:52,560 --> 02:09:58,000
Okay, any other board committee reports? Moving on, item 5.1.

1402
02:10:00,000 --> 02:10:13,000
The agreement number A3675A with the GIA consultants incorporated for planning and environmental consultant services for a not to exceed fee of 1.316 million dollars,

1403
02:10:13,000 --> 02:10:19,100
result in in a total not to exceed fee of 6.29841 million dollars and extend the agreement

1404
02:10:19,100 --> 02:10:29,940
term of the Colaro and Guadalupe Dam seismic retrofit project project number 91084020

1405
02:10:29,940 --> 02:10:38,180
San Jose District 1. In the recommendation is as mentioned. And I have, you know, look

1406
02:10:38,180 --> 02:10:40,080
Catherine Ovin.

1407
02:10:40,980 --> 02:10:43,720
Good evening, chair Marella, members of the board.

1408
02:10:44,040 --> 02:10:45,460
My name is Bal Ganju.

1409
02:10:45,980 --> 02:10:51,280
I'm a senior project manager with the water utilities capital division.

1410
02:10:52,100 --> 02:11:08,160
The item 5.1 is related to what you just mentioned and the amendment number 2 to a

1411
02:11:08,160 --> 02:11:13,840
exceed fee of $1 million in $16,000 and $11,000.

1412
02:11:15,840 --> 02:11:20,720
And the item also relates to extending this agreement term for the

1413
02:11:20,720 --> 02:11:23,920
Clareau and Guadalupe Dam seismic retrofit project.

1414
02:11:24,620 --> 02:11:34,040
The staff recommendation is for the board to approve amendment number two to

1415
02:11:34,040 --> 02:11:39,640
consultants for planning and environmental consultant services for the Khilir and Guadalupe

1416
02:11:39,640 --> 02:11:49,320
dams, seismic retrofits project. For a not to exceed 301,316,000 and 11, resulting in a total

1417
02:11:49,320 --> 02:11:59,540
not to exceed fees of 6,219,841 dollars and to extend the agreement term. That's all I have

1418
02:11:59,540 --> 02:12:02,780
to say and I stand here for any questions that the board may have.

1419
02:12:02,780 --> 02:12:04,220
Thank you, any questions?

1420
02:12:05,700 --> 02:12:06,460
Board action?

1421
02:12:08,000 --> 02:12:10,400
Oh, excuse me, Mr. Director Estomer.

1422
02:12:10,620 --> 02:12:11,460
Thank you, Mr. Chairman.

1423
02:12:13,240 --> 02:12:17,160
Was this amendment contemplated?

1424
02:12:19,510 --> 02:12:20,630
I'm sure we all were.

1425
02:12:20,730 --> 02:12:26,790
Well, it wasn't when we started this project about three years ago,

1426
02:12:27,670 --> 02:12:30,530
but as we progress in the project,

1427
02:12:30,910 --> 02:12:33,610
it was obvious that we would need an amendment.

1428
02:12:35,340 --> 02:12:38,420
So it was contemplated, I would say.

1429
02:12:38,700 --> 02:12:45,880
What was it that engendered the need for the amendment?

1430
02:12:47,420 --> 02:12:57,920
Well, remember, when you started the planning process, at that time, you tried to make an estimate of how long this particular thing will take.

1431
02:12:58,740 --> 02:13:02,180
And what are the elements of this project going to be?

1432
02:13:02,180 --> 02:13:06,760
as we went through our planning process, our problem-dead mission process.

1433
02:13:07,880 --> 02:13:11,120
Remember, earlier we just went to retrofit the embankment.

1434
02:13:11,520 --> 02:13:15,780
But as we investigated the dam, there were issues on the outlets,

1435
02:13:16,400 --> 02:13:22,960
there were issues on the spillway, for example.

1436
02:13:23,300 --> 02:13:27,420
There were issues which we found out as we went along.

1437
02:13:27,420 --> 02:13:36,960
And also what happens is it's something like this when you touch a infrastructure which was designed about 75 years ago.

1438
02:13:37,480 --> 02:13:40,500
The retrofit always has to comply with current standards.

1439
02:13:41,100 --> 02:13:48,800
So the scope of the eventual retrofit is larger, it's bigger than what we visualized in the beginning.

1440
02:13:49,140 --> 02:13:51,400
So again, more work, more time.

1441
02:13:51,400 --> 02:14:00,260
So in that sense, yes, this amendment was not in the beginning, but midway in the planning process, which allows, yes.

1442
02:14:03,410 --> 02:14:17,530
What's the process that you use to determine whether the contractor has performed its requirements under the contract, up to the point when they ask for an amendment?

1443
02:14:18,630 --> 02:14:26,870
Well, as a planning process, part of our planning process is a big task called problem definition.

1444
02:14:28,790 --> 02:14:35,050
And then our contracts lay out all the tasks and deliverables that a contractor or a consultant has to deliver.

1445
02:14:35,810 --> 02:14:40,610
So the project manager as he goes along or she goes along with the project.

1446
02:14:41,130 --> 02:14:46,590
You know, you look at the deliverables, did the contractor provide those deliverables in a timely manner?

1447
02:14:46,590 --> 02:14:54,910
And as I said, on all these dam projects, on most of them, we have found more problems than we visualized.

1448
02:14:55,490 --> 02:14:57,410
But that's not an unplanned thing that happens.

1449
02:14:57,610 --> 02:14:59,170
Many of you touch infrastructure.

1450
02:15:00,000 --> 02:15:07,680
So, you will discover issues. And that's why in our planning stage, we have a whole process called

1451
02:15:07,680 --> 02:15:17,880
problem definition process. So, yeah, it is, it's not unusual to have the planning process redefined

1452
02:15:17,880 --> 02:15:25,300
parts of the project. And when you redefine generally, you add stuff to the project. That takes more

1453
02:15:25,300 --> 02:15:29,100
more investigation and, you know, more money.

1454
02:15:32,590 --> 02:15:33,790
Here's my concern.

1455
02:15:35,070 --> 02:15:40,010
We have a contract that has a particular amount of hours,

1456
02:15:40,650 --> 02:15:42,510
that has a particular amount of money,

1457
02:15:43,250 --> 02:15:47,590
that has specific requirements that contract is supposed to perform.

1458
02:15:48,650 --> 02:15:55,090
My concern is that we don't seem to have a contract compliance review

1459
02:15:55,090 --> 02:16:04,850
where we're assured that that contractor had basically performed what is required under the initial contract.

1460
02:16:06,150 --> 02:16:12,210
And then if we require them to do more, now more hours, but more work.

1461
02:16:13,450 --> 02:16:14,770
Okay, more work.

1462
02:16:16,070 --> 02:16:20,470
Then we negotiate with them, we negotiate an amendment with them.

1463
02:16:20,470 --> 02:16:31,210
Now is this a situation where the contractor has performed all the work and so you need to amend it because you have new work?

1464
02:16:31,850 --> 02:16:36,470
Or is this a situation where the contractor has run out of hours and money?

1465
02:16:36,790 --> 02:16:39,970
But hasn't completed the initial required work on the contract?

1466
02:16:40,490 --> 02:16:46,350
No, it's all of these and again I want to take you back to the planning process.

1467
02:16:46,350 --> 02:16:52,890
When you start the planning process, everything is not defined, and as the project moves through

1468
02:16:52,890 --> 02:17:01,310
from planning into design towards 30% to 60% the project gets better defined, and you have

1469
02:17:01,310 --> 02:17:02,370
a more definite cost.

1470
02:17:02,430 --> 02:17:07,770
That's why you have a planning level cost, a pre-planning cost, and a final construction.

1471
02:17:07,830 --> 02:17:09,950
When I interrupt your presentation, this is a feature.

1472
02:17:10,350 --> 02:17:11,070
Yes, Mr. Chair.

1473
02:17:11,210 --> 02:17:13,370
I just wanted to see if I can help staff here.

1474
02:17:13,370 --> 02:17:23,150
The question I think has to do with what assurances ball, can you give the board that the work undertaken thus far by the consultant has been adequate?

1475
02:17:24,210 --> 02:17:25,830
And so that's the question I think he's having.

1476
02:17:26,590 --> 02:17:32,350
And then the other question is, what specific work is now being requested in this amendment?

1477
02:17:32,710 --> 02:17:38,470
That was not foreseen or changed at the result of the current work that the consultant has been doing.

1478
02:17:38,790 --> 02:17:42,070
I think you can address that, it might address the concerns I think he's raising.

1479
02:17:42,070 --> 02:17:42,990
That's correct.

1480
02:17:44,010 --> 02:17:45,810
On to the first question.

1481
02:17:46,430 --> 02:17:51,030
We have a very rigorous way of method of checking the contractors work.

1482
02:17:51,030 --> 02:17:57,170
All his deliverables have been well checked and they have performed well in our opinion.

1483
02:17:58,370 --> 02:18:01,510
As was the second question, the additional work.

1484
02:18:01,630 --> 02:18:05,390
Essentially we have had to extend the contract by another three years.

1485
02:18:05,390 --> 02:18:12,650
So there is a component of the management costs for the next three years.

1486
02:18:13,810 --> 02:18:19,770
We also undertook a lot of investigation, unknown investigations.

1487
02:18:20,090 --> 02:18:22,750
I mean, unknown at the beginning of the planning process,

1488
02:18:23,190 --> 02:18:29,350
we had to do investigations which came up unexpectedly.

1489
02:18:30,010 --> 02:18:33,110
And so we spend money on that.

1490
02:18:34,870 --> 02:18:39,890
Plus, our part of the component of this project is the environmental services.

1491
02:18:40,810 --> 02:18:45,190
What we are finding is not dealing so far with the agencies.

1492
02:18:46,790 --> 02:18:51,170
The reviews that are required have been more than what was anticipated.

1493
02:18:51,730 --> 02:18:57,750
So we have added a little component of money for those additional reviews on environmental permitting

1494
02:18:57,750 --> 02:19:00,390
and environmental review of our documentation.

1495
02:19:01,450 --> 02:19:04,050
So those things have kind of happened up to you again, Mr. Friedler.

1496
02:19:04,570 --> 02:19:06,430
Mr. Chair, might I say just, I mean,

1497
02:19:06,510 --> 02:19:09,390
let me bring this item back to the board at their next meeting

1498
02:19:09,390 --> 02:19:11,750
to be going to address some of the questions I think has been raised,

1499
02:19:12,090 --> 02:19:13,470
because I don't think it was clear in the agenda,

1500
02:19:13,950 --> 02:19:16,630
memo, what has been undertaken by this consultant,

1501
02:19:16,730 --> 02:19:19,450
what confidence do we have at the work has been adequate,

1502
02:19:20,030 --> 02:19:24,010
and then also what's the real work that's really being proposed here,

1503
02:19:24,190 --> 02:19:26,910
unless the time urgency, I don't know if it's the time,

1504
02:19:26,910 --> 02:19:29,370
emergency, having this work done, it's a contract

1505
02:19:29,370 --> 02:19:30,110
expiring.

1506
02:19:30,830 --> 02:19:34,770
Was expiring on the 30th of May, so we have to have some time then.

1507
02:19:34,890 --> 02:19:36,890
We have time to bring it back in.

1508
02:19:37,130 --> 02:19:38,370
Is that sufficient?

1509
02:19:39,950 --> 02:19:40,090
Okay.

1510
02:19:40,510 --> 02:19:41,370
Director Creman has a comment.

1511
02:19:42,410 --> 02:19:42,990
Thank you, Chair.

1512
02:19:43,370 --> 02:19:43,970
Yeah, I agree.

1513
02:19:44,110 --> 02:19:45,810
I remember you saying very clearly,

1514
02:19:45,970 --> 02:19:48,030
and we all landed our heads no more amendments.

1515
02:19:48,690 --> 02:19:51,690
And what I'm hearing is you're saying it's 75 years old.

1516
02:19:51,910 --> 02:19:55,170
But isn't that why we have contingencies of like 15%

1517
02:19:55,170 --> 02:19:59,930
in the contract. To me, I'm happy she fetal or grab this.

1518
02:20:00,000 --> 02:20:15,660
Because that to me is not an excuse. 75 years. We knew that ahead of time unless that's a pity. So I'd like when it'd be brought up, figure out why we have all these amendments. We're always talking about that. What do we do wrong? I think it's part of any amendment. We should say why we have to do amendments.

1519
02:20:16,660 --> 02:20:22,820
It's fiddler here in board, and that will be could also do it the time we bring this back.

1520
02:20:23,620 --> 02:20:31,140
And like Anderson, we've had a lot of briefings with the board. We haven't really discussed with you.

1521
02:20:31,140 --> 02:20:32,500
about you can filter them in a minute.

1522
02:20:32,720 --> 02:20:33,900
Some clarity on that.

1523
02:20:34,160 --> 02:20:34,880
Thank you.

1524
02:20:35,000 --> 02:20:35,620
Director Kagan.

1525
02:20:38,630 --> 02:20:39,110
Thank you.

1526
02:20:39,170 --> 02:20:39,770
A couple of things.

1527
02:20:40,310 --> 02:20:47,830
I will say with design consultant contracts, it's it can turn into a case of pay me now or

1528
02:20:47,830 --> 02:20:48,430
pay me later.

1529
02:20:48,950 --> 02:20:55,590
I would rather have a tightly defined scope up front and be paying the consultant for the

1530
02:20:55,590 --> 02:20:58,070
actual tasks that we're asking them to do.

1531
02:20:58,570 --> 02:21:03,170
And then though I don't think it's been perhaps as clearly articulated tonight as

1532
02:21:03,170 --> 02:21:11,170
I think it will be when we see it back again, what I believe I'm hearing from a rather lengthy explanation from staff is that

1533
02:21:12,030 --> 02:21:18,430
what we are asking the consultant to do is above and beyond what was originally written into their agreement.

1534
02:21:18,850 --> 02:21:23,150
And so that's I think the information that the board needs to see.

1535
02:21:23,330 --> 02:21:30,410
I would hate to have us tell staff that what we don't want to see any amendments and consultant agreements again

1536
02:21:30,410 --> 02:21:32,730
because what would be the outcome of that?

1537
02:21:32,890 --> 02:21:36,770
We might have overly generous initial contracts.

1538
02:21:37,410 --> 02:21:39,110
So this is a balancing act.

1539
02:21:39,230 --> 02:21:40,110
There's a happy medium.

1540
02:21:40,550 --> 02:21:41,970
But I think that the board,

1541
02:21:41,970 --> 02:21:44,450
I certainly support my fellow board members

1542
02:21:44,450 --> 02:21:49,510
in wanting to be assured that we're not just continuing to pay

1543
02:21:49,510 --> 02:21:51,590
because the consultants working more hours.

1544
02:21:51,810 --> 02:21:54,670
If they work more hours, but it's still for a defined task,

1545
02:21:54,730 --> 02:21:55,510
that's on them.

1546
02:21:55,690 --> 02:21:57,030
And we shouldn't be paying for it,

1547
02:21:57,050 --> 02:21:58,130
and I don't think we will be.

1548
02:21:58,610 --> 02:21:59,990
The other thing I want to say

1549
02:21:59,990 --> 02:22:12,750
is that I think now is maybe probably the appropriate time for me to be making a board member request.

1550
02:22:13,170 --> 02:22:19,250
And I alluded it to it earlier, and it really is about the whole idea of should Anderson

1551
02:22:19,250 --> 02:22:25,890
Dam have some flood management incorporated into the project.

1552
02:22:25,890 --> 02:22:34,010
So my request is first I want to ask when and how that's been considered whether it's ever

1553
02:22:34,010 --> 02:22:41,170
come to the board for the board to weigh in on whether there should be, it should not strictly be

1554
02:22:42,210 --> 02:22:47,590
a water supply dam but that it should be kind of serving more interest.

1555
02:22:48,110 --> 02:22:56,820
And then also as part of that I would like to see some sort of analysis about what kind of benefit

1556
02:22:56,820 --> 02:23:01,820
that we could see by having greater flexibility in the operations of the dam.

1557
02:23:01,920 --> 02:23:07,200
Right now we're talking about spending quite a bit of money, putting things like floodwalls

1558
02:23:07,200 --> 02:23:12,080
and plays, things of that nature, there may be some things that we could do operationally

1559
02:23:12,080 --> 02:23:18,020
with Anderson Dam that could be less expensive and less of an impact to the community, but

1560
02:23:18,020 --> 02:23:21,780
I don't have that information to make that kind of decision, and I don't think the board

1561
02:23:22,640 --> 02:23:31,640
So if this could be considered a board member request and staff I think can let us know as we're looking at some of these other options.

1562
02:23:32,160 --> 02:23:32,780
Thank you.

1563
02:23:33,420 --> 02:23:33,760
Thank you.

1564
02:23:35,320 --> 02:23:35,800
Yeah.

1565
02:23:35,980 --> 02:23:37,980
I didn't want to let that decision go.

1566
02:23:38,160 --> 02:23:39,080
The very important issue.

1567
02:23:39,860 --> 02:23:40,840
I agree with that.

1568
02:23:41,080 --> 02:23:42,900
The ticket would respect to.

1569
02:23:43,000 --> 02:23:45,200
It's not that we don't want to pay for what we need.

1570
02:23:45,200 --> 02:23:52,240
I'm just concerned that we don't have contract compliance ability in some of these contracts.

1571
02:23:54,020 --> 02:24:06,680
And I want to be assured by somebody who is dedicated to making sure that consultants and contractors perform their responsibilities.

1572
02:24:07,680 --> 02:24:15,320
I don't think it should be put on managers who are required to finish the project at any,

1573
02:24:15,320 --> 02:24:19,940
at any possible situation.

1574
02:24:20,560 --> 02:24:25,740
I think you have a different pressure than one of contract compliance.

1575
02:24:26,140 --> 02:24:30,280
I think you have the pressure of getting the work done, getting the project completed,

1576
02:24:30,280 --> 02:24:37,720
And that, in itself, creates a conflict with respect to getting us the best deal.

1577
02:24:38,700 --> 02:24:40,980
And so I have a problem with that.

1578
02:24:41,700 --> 02:24:44,800
Now, maybe I'm too far out.

1579
02:24:46,540 --> 02:24:51,900
But I think when you're dedicated to making sure that you get the project done at any cost,

1580
02:24:52,820 --> 02:24:54,980
that that becomes the issue at any cost.

1581
02:24:54,980 --> 02:24:59,980
And that when a contract says, well, you know, I need more hours and more money.

1582
02:25:00,910 --> 02:25:05,050
To finish this contract, and to satisfy you,

1583
02:25:07,830 --> 02:25:10,590
that you end up having no choice.

1584
02:25:12,230 --> 02:25:20,030
And so, that's my concern. I don't know how to hide in the ball here. I'm being very frank and very clear that that's what my concern is.

1585
02:25:20,430 --> 02:25:28,890
And I don't know how we address that. I'm tied to the amendments, and I think some of the amendments have that ingredient in them,

1586
02:25:28,890 --> 02:25:35,210
that managers want to make sure that they perform, get things done, at any cost, and consultants

1587
02:25:35,890 --> 02:25:40,030
can take advantage of that, and I don't know how we address that.

1588
02:25:40,850 --> 02:25:43,970
So, I appreciate it if we have some answers that connects.

1589
02:25:44,870 --> 02:25:46,050
Next time it comes up.

1590
02:25:46,350 --> 02:25:48,970
And I think that that's what we respect to the next one also.

1591
02:25:49,090 --> 02:25:51,570
But we can talk about the next one we get to it.

1592
02:25:52,150 --> 02:25:52,710
Thank you, Director.

1593
02:25:52,890 --> 02:25:53,290
Mr. Director.

1594
02:25:55,090 --> 02:26:01,490
So, how to agree on that? I don't know if our contract department needs to be more independent,

1595
02:26:02,430 --> 02:26:07,130
or they need to be as a check-off box to agreeing to amendments.

1596
02:26:07,710 --> 02:26:11,750
So, I'd like, I don't know, we do an operational review. Maybe we put that on specific.

1597
02:26:11,750 --> 02:26:17,090
I'd like to add that to the agenda. We agree what we're doing in this contract's department.

1598
02:26:17,850 --> 02:26:21,010
Number one, I don't know if that's a motion or the chair could add that.

1599
02:26:21,670 --> 02:26:48,350
And number two, it seems to me when we're adding just as a general $1.3 million, it would be good to have the person who gets the contract to be here, you know, in case we have some questions, so maybe in the future, I don't know if that's a request, they have them here before we end them, 1.3, you know, not, you know, and then they can answer some questions about it, so maybe before we do amendments, the people show up, that might make us more comfortable.

1600
02:26:48,350 --> 02:26:49,690
That's a good point.

1601
02:26:50,590 --> 02:26:52,130
So, does there any of the comments from Board?

1602
02:26:53,130 --> 02:26:53,850
Any up?

1603
02:26:54,970 --> 02:26:56,370
I did not have the Board tonight.

1604
02:26:57,470 --> 02:26:58,590
Yeah, thank you, Mr. Chair.

1605
02:26:58,610 --> 02:27:00,490
Yeah, I think everybody here is on the right page.

1606
02:27:00,870 --> 02:27:02,670
It's all about performance when it's all said and done.

1607
02:27:02,830 --> 02:27:05,730
And Tony is right about everybody wants to complete things.

1608
02:27:05,890 --> 02:27:08,310
Any calls for a time issue and I understand it.

1609
02:27:08,530 --> 02:27:11,050
But out of this, may come with a legal staff.

1610
02:27:11,090 --> 02:27:12,650
Maybe we'll have less challenges.

1611
02:27:13,090 --> 02:27:16,190
Legal issues that derive out of this.

1612
02:27:16,190 --> 02:27:29,550
I think what Tony is saying is that when you check that performance and before you make any and I don't believe anybody's saying don't do any more amendments because we all want things done, but I think it'll it'll bring it up to our staff to say hold it

1613
02:27:29,550 --> 02:27:39,450
The head of time before we even get their performance is going to be monitored, then if there's some kind of problem, maybe they'll stop this legal issues that come later on that do we have to identify

1614
02:27:39,450 --> 02:27:43,130
over the end of the cost of not more money so I think it brings on the right page.

1615
02:27:43,610 --> 02:27:45,770
Thank you, Director Santos and the other board comment.

1616
02:27:46,450 --> 02:27:48,370
I have no comments from the public.

1617
02:27:49,430 --> 02:27:53,410
So, Gary, do you, Director Cremany, you suggested a motion, you want us to restate your motion?

1618
02:27:55,930 --> 02:28:02,530
Thank you, Chair, would be a motion to maybe it would be adding to the board planning calendar,

1619
02:28:02,690 --> 02:28:07,930
or maybe just in general to look into this issue of the Independence Contract Department.

1620
02:28:09,310 --> 02:28:11,930
And what's the procedures around it?

1621
02:28:14,410 --> 02:28:15,930
The value of a...

1622
02:28:16,950 --> 02:28:18,530
I'm having trouble formulating it.

1623
02:28:19,250 --> 02:28:22,730
Yeah, you might want to just kind of compact your narrow down.

1624
02:28:24,150 --> 02:28:31,690
Could you add to the agenda that we have people come in and talk about a contract procedure in the independence of it when it comes to amendments?

1625
02:28:33,250 --> 02:28:37,630
Okay, the board get that as a motion, do I have a motion to approve and I have a motion

1626
02:28:37,630 --> 02:28:39,570
to second director?

1627
02:28:41,670 --> 02:28:45,030
I hear it, but you made a motion, so we're going to follow the director's way?

1628
02:28:45,490 --> 02:28:53,130
I just have a suggestion that maybe this is the item that can be referred to the CIP committee

1629
02:28:53,550 --> 02:29:00,350
and then it's a, it's a, it can facilitate more detailed discussions

1630
02:29:00,350 --> 02:29:06,630
by the committee members and in staff and in staff and in staff.

1631
02:29:07,330 --> 02:29:08,870
Dr. Kerman, are you good with that?

1632
02:29:08,870 --> 02:29:09,490
Sir, I'll accept that.

1633
02:29:10,090 --> 02:29:10,930
Okay, Director Lizard?

1634
02:29:12,270 --> 02:29:12,550
Yeah.

1635
02:29:13,670 --> 02:29:18,650
I agree with that, but I was also going to make this suggestion that we have requested district council

1636
02:29:18,650 --> 02:29:26,630
to every now and then bring in one of the attorneys to talk about what they're working on,

1637
02:29:26,630 --> 02:29:33,850
and I know that Leslie does most of our contracting, so it might be an opportunity for her

1638
02:29:33,850 --> 02:29:42,110
to come in at our close session to talk about the contract and contract compliance and what

1639
02:29:42,110 --> 02:29:48,710
the legal council's role is with regard to that to respond to director Cremans question.

1640
02:29:48,830 --> 02:29:54,930
I'm just throwing that out as something that might be acceptable as well as taking it over

1641
02:29:54,930 --> 02:29:59,510
see I pick me, actually our office can be both.

1642
02:30:00,000 --> 02:30:06,040
We could bring it to a committee and if they feel the information is valuable, we could actually bring

1643
02:30:06,040 --> 02:30:14,500
a report onto the host agenda of the board. If that's the case or the board. On contract compliance.

1644
02:30:15,720 --> 02:30:24,940
Do we do contract compliance? We'll review them. And when the questions come up as to whether or not an amendment should go through, we do look at them.

1645
02:30:27,600 --> 02:30:29,620
I'm sorry, I couldn't hear you Mr. Mr.

1646
02:30:30,540 --> 02:30:34,160
You said, do you look at them before the amendments get through?

1647
02:30:34,580 --> 02:30:36,020
That was just, that was just point.

1648
02:30:38,500 --> 02:30:39,600
Let me look at the amendments.

1649
02:30:39,820 --> 02:30:41,840
I mean, you checked compliance.

1650
02:30:42,140 --> 02:30:43,120
Yeah, that sure is.

1651
02:30:44,280 --> 02:30:45,120
Could they comply with the request?

1652
02:30:45,200 --> 02:30:47,460
I'm lessly order from the District Council's office.

1653
02:30:47,640 --> 02:30:51,940
I do do most of the consultant agreements that are related to capital programs.

1654
02:30:51,940 --> 02:30:56,060
You know, the other attorneys in the office do other consultant agreements for other types of services

1655
02:30:56,060 --> 02:31:01,220
the district contracts for, but I review most of the engineering and other consultant type

1656
02:31:01,220 --> 02:31:03,420
agreements that relate to the construction projects.

1657
02:31:04,320 --> 02:31:09,300
And so the role of our office is to help in drafting and creating the consultant agreement.

1658
02:31:09,460 --> 02:31:13,460
This staff articulates to us what their purposes, what they would like, or we're adding

1659
02:31:13,460 --> 02:31:17,700
scope, or we're changing something, you know, what are the requirements for the firm to

1660
02:31:17,700 --> 02:31:22,300
do, and we make sure that the language is unequivocal to the best of our ability so that

1661
02:31:22,300 --> 02:31:26,040
if there's a problem with their performance, you have some contract language to, in

1662
02:31:26,040 --> 02:31:30,200
force and back you up, but we don't have the interaction with the firms to know if they're

1663
02:31:30,200 --> 02:31:33,720
performing appropriately, that's really the engineers that are overseeing the projects.

1664
02:31:34,100 --> 02:31:37,540
If there's a problem or an issue, they do bring those to our office, and we try to assist

1665
02:31:37,540 --> 02:31:41,140
with that with enforcing the contracts when we're asked to do that.

1666
02:31:41,600 --> 02:31:46,100
But as far as an ongoing program for how the consultants are performing, it doesn't really

1667
02:31:46,100 --> 02:31:47,900
pertain to the work of our office.

1668
02:31:48,020 --> 02:31:53,080
We're happy to assist with that, but when the circumstances brought to us, we do weigh in and support

1669
02:31:53,080 --> 02:31:53,420
staff.

1670
02:31:56,000 --> 02:32:02,440
I think for the CFP committee to work on this item then step wide is definitely looking

1671
02:32:02,440 --> 02:32:06,600
at what's the existing process and who is involved to it's not involved and then we can

1672
02:32:06,600 --> 02:32:07,260
go from there.

1673
02:32:08,440 --> 02:32:08,600
Good.

1674
02:32:10,620 --> 02:32:11,660
Thank you.

1675
02:32:11,800 --> 02:32:14,860
I just wanted to suggest that perhaps it might be helpful.

1676
02:32:15,720 --> 02:32:20,480
There was an internal audit done a couple of years ago that actually looked at our

1677
02:32:20,480 --> 02:32:26,600
contract compliance process, and it might be good to bring that to the CIP and see whether

1678
02:32:26,600 --> 02:32:30,460
the recommendations for improvement have been implemented and so forth.

1679
02:32:30,620 --> 02:32:34,000
So we don't need to reinvent the wheel. I think some of this stuff we've already identified.

1680
02:32:34,700 --> 02:32:35,700
Good point. Thank you, Director.

1681
02:32:36,400 --> 02:32:36,720
Thank you.

1682
02:32:37,260 --> 02:32:38,300
Any other comments?

1683
02:32:39,040 --> 02:32:39,700
Board action.

1684
02:32:40,900 --> 02:32:42,240
So we're clear on this.

1685
02:32:42,640 --> 02:32:44,900
CIP committee will take it from there.

1686
02:32:45,260 --> 02:32:46,560
Okay. Thank you very much for your report.

1687
02:32:46,660 --> 02:32:47,720
I appreciate that very much.

1688
02:32:48,600 --> 02:32:57,320
Okay, next item on the agenda is 5.2, budget adjustment in the amount of 750,000 to, yes.

1689
02:32:58,340 --> 02:32:59,300
Good evening Mr. Fiddler.

1690
02:32:59,580 --> 02:33:05,920
Before you get started, I just want to point out that this one is a little different than the previous one,

1691
02:33:06,440 --> 02:33:11,940
because as I mentioned earlier that we've had a number of briefings with the board, and as the board is well aware,

1692
02:33:11,940 --> 02:33:15,280
over the course of time, this project has expanded

1693
02:33:15,800 --> 02:33:18,500
of a variety of issues, which I think we brought to the board.

1694
02:33:18,780 --> 02:33:20,660
What you're going to hear reflected here is the result

1695
02:33:20,660 --> 02:33:23,080
of that expanse of this project and the need

1696
02:33:23,080 --> 02:33:25,200
for additional consultant services that I'm on,

1697
02:33:25,260 --> 02:33:28,140
can describe more fully for you.

1698
02:33:28,720 --> 02:33:31,100
Good evening, Chair Varella, and members of the board.

1699
02:33:31,260 --> 02:33:34,520
Himong, this I engineering manager, dam safety unit.

1700
02:33:35,380 --> 02:33:40,460
So item 5.2 is for budget adjustment for an amount

1701
02:33:40,460 --> 02:33:45,000
of $750,000 for this fiscal year for Anderson Damse

1702
02:33:45,000 --> 02:33:47,000
seismic retrofit project.

1703
02:33:47,740 --> 02:33:51,580
It is also for amendment number six for the consultant agreement

1704
02:33:52,000 --> 02:33:55,120
with Black and Beach for project management services

1705
02:33:55,120 --> 02:34:02,080
for not to exceed amount of $7,539,000, $795.

1706
02:34:03,080 --> 02:34:06,140
And it also includes amendment number three

1707
02:34:07,120 --> 02:34:15,420
to consult an agreement with HDR in ink for planning and environment services for not to exceed

1708
02:34:15,420 --> 02:34:17,420
fee of $561,000.

1709
02:34:18,420 --> 02:34:26,600
The staff recommends to approve the budget adjustment of $750,000 from Pacheco and Santa Clara

1710
02:34:26,600 --> 02:34:33,040
conduit right away at position project to address the seismic retrofit project so that we can

1711
02:34:33,040 --> 02:34:35,140
continue with the work for this fiscal year.

1712
02:34:35,140 --> 02:34:45,180
It also, the staff also recommends to approve a amendment number 6 agreement number 8355A with Black

1713
02:34:45,180 --> 02:34:57,640
and Wiche for project management services and for not to exceed fee of 7,539,795 dollars.

1714
02:34:57,640 --> 02:34:59,640
and

1715
02:35:00,000 --> 02:35:09,520
And see, the staff also recommends to approve amendment number 3 to the HDR service agreement for planning and

1716
02:35:09,520 --> 02:35:18,300
vimals service for not to exceed 30561,000 dollars. All these amendments and the budget adjustment

1717
02:35:18,300 --> 02:35:27,280
is needed to continue with the Anderson dam seismic retrofit project, which has been changed substantially due

1718
02:35:27,280 --> 02:35:30,200
the recent findings, but that I opened up in questions.

1719
02:35:30,820 --> 02:35:33,520
Dr. Santos, did you have a comment?

1720
02:35:34,940 --> 02:35:35,700
Thank you, Mr. Chair.

1721
02:35:36,080 --> 02:35:36,080
Well,

1722
02:35:42,680 --> 02:35:48,060
anyway, it was a number one topic in San Jose County.

1723
02:35:48,640 --> 02:35:54,120
Of the 140 million dollars or plus, whatever is appropriate for this, how much have we used so far?

1724
02:35:55,120 --> 02:35:57,860
And do we meet the state requirements when we're doing all these things?

1725
02:35:58,080 --> 02:36:01,120
In other words, are we getting the permits all things we need to continue?

1726
02:36:01,120 --> 02:36:17,340
Yes, so the services here for the HDR agreement includes all that acquiring the permit for forming the environmental, you know, completing the environmental document, the permit application and so on and so forth.

1727
02:36:17,780 --> 02:36:22,640
I also want to say when I was up there in a tour with folks and you did a heck of a job of making a presentation.

1728
02:36:22,960 --> 02:36:30,020
So thank you very much. I know this is a major topic, not just in John Zeritz, all of Santa Clara County, so I'm going to support this as my motion.

1729
02:36:31,200 --> 02:36:32,080
Thank you.

1730
02:36:32,180 --> 02:36:32,800
Director Kremlin?

1731
02:36:33,160 --> 02:36:34,000
Have a motion at a second.

1732
02:36:34,340 --> 02:36:34,520
Thank you.

1733
02:36:34,620 --> 02:36:36,640
I got a couple more questions here.

1734
02:36:37,180 --> 02:36:43,980
So we're taking $750,000 away from the Pacheco right away.

1735
02:36:44,440 --> 02:36:44,880
Why is that?

1736
02:36:44,980 --> 02:36:46,100
Are we not doing that project anymore?

1737
02:36:46,440 --> 02:36:47,060
No, we are.

1738
02:36:47,540 --> 02:36:49,980
It will be replenished for the next fiscal year.

1739
02:36:50,140 --> 02:36:52,200
This is the money which is not needed in the project.

1740
02:36:52,540 --> 02:36:56,620
And therefore, it's being transferred to Anderson Dam promise.

1741
02:36:57,520 --> 02:36:58,840
Because it's not needed.

1742
02:36:58,840 --> 02:37:06,160
Well, this was a year. Yeah, okay. So the procedure there is we don't leave it and we don't just make a general budget in us. Okay

1743
02:37:08,180 --> 02:37:13,180
Yeah, I mean this is clearly an important project, but it's seven and a half million not a bot

1744
02:37:13,180 --> 02:37:20,580
I'm supportive of it, but seven and a half million other people from black and beach here to talk about it. Yes, they are

1745
02:37:20,580 --> 02:37:22,220
Before that I'd direct to

1746
02:37:25,000 --> 02:37:26,820
Thank you. You know

1747
02:37:26,820 --> 02:37:34,300
Thank you for your comment, Director Kremlin, because I do feel our practice of moving money

1748
02:37:34,300 --> 02:37:39,800
from project to project, rather than returning it to the ending fund balance, and then

1749
02:37:39,800 --> 02:37:46,380
re-begining it in the following year, does leave us potentially open to a perception that

1750
02:37:46,380 --> 02:37:52,180
we are, you know, robbing Peter to pay Paul, and that's not really the case.

1751
02:37:52,180 --> 02:37:58,940
And so I think, you know, in the future, we might want to look at a different way.

1752
02:37:59,060 --> 02:38:03,860
Like I said, having it go back into the fund and then have those dollars be reprogrammed

1753
02:38:03,860 --> 02:38:07,960
rather than looking like one project is winning at the expense of another.

1754
02:38:08,380 --> 02:38:14,080
We're not really doing that, but to the general public, it could appear that we are.

1755
02:38:14,340 --> 02:38:15,220
Thank you.

1756
02:38:15,480 --> 02:38:19,640
To that comment, I think the people in South County have waited so long now for Anderson

1757
02:38:19,640 --> 02:38:25,460
that they're a little impatient with the occurrences and with this meeting that we're

1758
02:38:25,460 --> 02:38:29,520
having on the 16th, I would invite the board members to come down and to listen to some

1759
02:38:29,520 --> 02:38:33,980
of the comments you're going to hear. The people there are very impatient and are wanted to

1760
02:38:33,980 --> 02:38:40,260
move this project along. So I just want to go on the record on that. Director Estumera.

1761
02:38:40,260 --> 02:39:02,100
I wanted to put it off, but what you can, but I had a question regarding the retroactivity, because this is retroactively extended agreement, and there appears to be two amendments.

1762
02:39:05,740 --> 02:39:11,420
So, both these agreements have expired one expired in December.

1763
02:39:11,760 --> 02:39:13,460
and the other one in January.

1764
02:39:14,760 --> 02:39:17,600
And basically, the retroactivity is to make sure

1765
02:39:17,600 --> 02:39:20,140
that we cover the change in the agreement.

1766
02:39:21,720 --> 02:39:24,980
So Leslie probably can tell you a little bit more about that.

1767
02:39:25,220 --> 02:39:27,160
You guys just didn't want to bring it in December.

1768
02:39:28,380 --> 02:39:29,180
I can't answer that.

1769
02:39:29,200 --> 02:39:30,420
But I can answer that.

1770
02:39:30,820 --> 02:39:33,340
We don't want any gap in the contracting term

1771
02:39:33,340 --> 02:39:35,340
with the parties, you know, the water district

1772
02:39:35,340 --> 02:39:36,340
and the consultant firms.

1773
02:39:36,640 --> 02:39:39,600
And so we want to make sure that the term is continuous.

1774
02:39:39,600 --> 02:39:43,060
and so that there's no gaps, so it has a retroactive term.

1775
02:39:43,240 --> 02:39:47,880
The firm's continue to provide services, and as long as they do, there's a mutual exchange

1776
02:39:47,880 --> 02:39:48,480
of consideration.

1777
02:39:48,800 --> 02:39:50,900
They're working for us and we need to pay them for that work.

1778
02:39:51,460 --> 02:39:56,720
So we don't want a gap in the coverage, so there's any issue with insurance or any contract

1779
02:39:56,720 --> 02:39:57,380
obligations.

1780
02:39:57,740 --> 02:39:59,980
And so that's why they have retroactive dates.

1781
02:40:00,000 --> 02:40:03,580
This is because this is when they were brought to the board, and it's to cover that time period.

1782
02:40:05,380 --> 02:40:11,200
Yeah, Mr. Chair, maybe a staff could help lighten the board. When you knew the, obviously, the

1783
02:40:11,200 --> 02:40:14,820
contract was going to come to a termination because you knew the contract. When did

1784
02:40:14,820 --> 02:40:18,580
staff begin working on the amendment for these, these two amendments?

1785
02:40:19,040 --> 02:40:23,520
Right. The staff working on started working on these amendment in October 2016.

1786
02:40:25,540 --> 02:40:28,000
So it's September October timeframe. That's when we started.

1787
02:40:30,510 --> 02:40:37,040
Let me get this right, let's say that this meeting we said we're not doing this, are you

1788
02:40:37,040 --> 02:40:43,440
saying we own money, I mean, that seems like a wrong policy right there in that.

1789
02:40:43,720 --> 02:40:47,660
Well, the water district can't experience a windfall, you know, that the firm

1790
02:40:47,660 --> 02:40:50,220
performed services for us and we don't pay them for them.

1791
02:40:50,500 --> 02:40:55,360
But it could be a quantum error or something else, why are we, I mean, that's why, why are

1792
02:40:55,360 --> 02:41:00,400
we even voting on, that's, we might want to look at that, that doesn't seem like

1793
02:41:00,400 --> 02:41:08,820
and I think staff would have to address the issue of the timing, what I can tell you is from a legal standpoint we would like to remain in contract with the firms and not have a gap.

1794
02:41:09,080 --> 02:41:15,120
But theoretically we don't have to pay them. Correct because I think it's a public meeting and they.

1795
02:41:15,320 --> 02:41:20,320
They've continued to perform services for us in good faith and so. Why are we asking the performed services?

1796
02:41:21,040 --> 02:41:23,060
I can't. Staff will have to address that.

1797
02:41:23,060 --> 02:41:26,980
These keep mandated and federally mandated projects, they're not.

1798
02:41:27,160 --> 02:41:27,820
And I know.

1799
02:41:29,440 --> 02:41:32,760
Can you give a killed clarification on that, please?

1800
02:41:33,320 --> 02:41:35,940
I understand you aren't, so I want Jim to speak first.

1801
02:41:36,320 --> 02:41:40,960
Yeah, recall that we have a commitment to the Division of Safety of Damres

1802
02:41:40,960 --> 02:41:44,280
and the Federal Energy Revitory Commission to move expeditions

1803
02:41:44,280 --> 02:41:47,040
on the retrofit work.

1804
02:41:47,560 --> 02:41:50,460
And we had the most recent meeting we had with them with an October,

1805
02:41:50,460 --> 02:41:55,640
where we had both divisions, safety dams, and for a present, and we did go over the ideas for

1806
02:41:55,640 --> 02:41:59,240
the concept that the board told me that he saw in terms of the, and so the last

1807
02:41:59,240 --> 02:42:04,060
comments to us were move forward with due diligence to get these project retrofitted.

1808
02:42:04,160 --> 02:42:06,580
Yes, that's what I understand. Director Kagan?

1809
02:42:06,940 --> 02:42:07,740
Well, that was the time.

1810
02:42:11,380 --> 02:42:13,140
Oh, you weren't done? Okay, Excuse me, Director Kagan.

1811
02:42:13,360 --> 02:42:17,380
So, Director Kagan, would you finish your question about his day and I support his

1812
02:42:19,880 --> 02:42:20,000
day?

1813
02:42:20,000 --> 02:42:29,380
In general, maybe we need to really re-adress why Staff would keep a consultant going if there's no authority to do so by the board.

1814
02:42:30,140 --> 02:42:31,260
That's my comment.

1815
02:42:31,920 --> 02:42:34,080
It's an internal control issue.

1816
02:42:35,100 --> 02:42:37,760
Staff should tell people to stop if there's no more money.

1817
02:42:39,800 --> 02:42:41,500
For this particular project, I think.

1818
02:42:41,880 --> 02:42:44,520
I'm not against this project, I'm probably this project.

1819
02:42:45,000 --> 02:42:47,880
Why has Staff not told people to stop it?

1820
02:42:51,420 --> 02:42:54,880
I guess I'd like to make a board member request to find out when this has happened before

1821
02:42:54,880 --> 02:42:59,880
in the last 12 months when people have worked without board authority.

1822
02:43:03,140 --> 02:43:07,400
Dr. Kagan, I have CIO to have a comment. Would you like her comment first?

1823
02:43:07,560 --> 02:43:09,560
Would you want to make your comment? Go ahead.

1824
02:43:11,000 --> 02:43:17,220
I would just say that in general, because I have been on the other side of the table,

1825
02:43:17,220 --> 02:43:22,560
I do tend to be somewhat sympathetic to staff with some of the constraints that they operate

1826
02:43:22,560 --> 02:43:22,980
under.

1827
02:43:23,440 --> 02:43:23,820
However,

1828
02:43:25,920 --> 02:43:32,480
I'm not very, I do agree with Ms. Orta that we have an obligation to pay the consultant.

1829
02:43:33,180 --> 02:43:35,260
But I also think that we had an obligation.

1830
02:43:35,920 --> 02:43:43,000
We knew that when the terms of the agreement were going to expire, I know we started,

1831
02:43:46,180 --> 02:43:46,860
we

1832
02:43:46,860 --> 02:43:55,260
I think that it's something that the public looks at and doesn't deal too good about the fact that

1833
02:43:55,260 --> 02:44:00,780
we're on a sort of handshake kind of deal essentially telling people to move forward.

1834
02:44:01,180 --> 02:44:07,980
I do understand we did not want to stop the work on this project and I'm not suggesting that we should have done that

1835
02:44:07,980 --> 02:44:12,240
but I'm also suggesting we should have amended the agreement before it expired.

1836
02:44:12,840 --> 02:44:13,880
Thank you.

1837
02:44:13,880 --> 02:44:14,900
Thank you.

1838
02:44:15,040 --> 02:44:15,200
CEO.

1839
02:44:15,400 --> 02:44:15,700
Thank you.

1840
02:44:20,060 --> 02:44:28,060
I just want to address that this is a symptom of need for us to really look at our contracting

1841
02:44:28,060 --> 02:44:34,100
and amendment process and to take a close look at what the process is currently where

1842
02:44:34,100 --> 02:44:39,880
are the hangups because really amendments shouldn't be, you shouldn't have to start

1843
02:44:39,880 --> 02:44:43,640
six to eight months in advance to get an amendment through to a contract.

1844
02:44:43,640 --> 02:44:51,740
I know Susan Stanton is going to be conducting a process review on the contract process within

1845
02:44:51,740 --> 02:44:57,860
our organization looking at the audit that was referenced earlier at the board meeting and

1846
02:44:57,860 --> 02:44:59,820
really come up with some recommendations.

1847
02:45:00,000 --> 02:45:21,100
To streamline the process as well. I know that we're just filling the positions, the contract positions right now to help our project managers develop better contracts, scopes of works that can be that are very descriptive and accountability could be very clear and transparent.

1848
02:45:21,100 --> 02:45:32,100
Those are in the works right now with getting these new people on board and we'll provide a future presentation for the board on the progress that we make through this process.

1849
02:45:32,260 --> 02:45:47,060
And I think it's really important when we have this process that all of the district staff that are involved in contracts need to participate in this process improvement program.

1850
02:45:47,060 --> 02:45:53,020
and that I hope I have the support of the board to assure that this is very important,

1851
02:45:53,300 --> 02:45:55,900
and so we all need to participate in this process.

1852
02:45:56,720 --> 02:45:56,940
Thank you.

1853
02:45:58,600 --> 02:45:59,200
Do you have any questions?

1854
02:46:03,100 --> 02:46:03,820
Yeah, that.

1855
02:46:04,820 --> 02:46:05,440
Thank you, Norma.

1856
02:46:05,900 --> 02:46:07,580
Yeah, you have our support.

1857
02:46:07,620 --> 02:46:15,320
That's why I raise it because I think you will pursue it and the committee will assist you.

1858
02:46:15,320 --> 02:46:20,300
And I don't mean to say that we need to be Donald Trump and get work that we don't pay for.

1859
02:46:21,320 --> 02:46:29,220
I just raised it as a process again because we don't need to have excuses.

1860
02:46:29,680 --> 02:46:30,420
We need to perform.

1861
02:46:31,740 --> 02:46:35,540
When the newspaper calls up and says, you know, how come you guys are running around,

1862
02:46:35,760 --> 02:46:37,620
retroactively paying for stuff?

1863
02:46:38,200 --> 02:46:39,900
They don't understand what the process is.

1864
02:46:40,120 --> 02:46:42,420
They don't appreciate the pressure we have.

1865
02:46:42,420 --> 02:46:50,120
And when they say, when they say, why are you moving money for one project to another, why are you stealing money for one project to another?

1866
02:46:50,720 --> 02:46:52,900
That's not the case, but that's what it looks like.

1867
02:46:53,360 --> 02:47:00,580
So we need to be a little bit more sensitive to that, because we have different communities who think that we're taking money from one to the other.

1868
02:47:01,140 --> 02:47:05,320
And certainly that's not the case, but we don't want to give anybody that impression.

1869
02:47:05,600 --> 02:47:07,540
So it was the process that I raised.

1870
02:47:08,400 --> 02:47:11,740
But I appreciate the pressures that staff have.

1871
02:47:12,760 --> 02:47:16,180
I just want to make sure that we have the right processes.

1872
02:47:17,100 --> 02:47:25,020
In this particular case, I think managers need help in dealing with contractors.

1873
02:47:26,260 --> 02:47:28,040
You don't need to do everything.

1874
02:47:28,740 --> 02:47:31,040
You just need to perform your area.

1875
02:47:31,240 --> 02:47:34,540
And then we need to support the rest of your work.

1876
02:47:34,740 --> 02:47:37,000
So it's not that we're picking on anybody.

1877
02:47:37,000 --> 02:47:41,420
I just want to make sure that we're doing these things right, and where we need support

1878
02:47:41,420 --> 02:47:43,760
then we need to provide that.

1879
02:47:44,100 --> 02:47:47,760
And I know that the board supports me in that endeavor.

1880
02:47:48,060 --> 02:47:50,960
We need more people, but we've got higher and more people.

1881
02:47:51,340 --> 02:47:52,660
We have more stuff to do.

1882
02:47:52,760 --> 02:47:53,800
We need more process.

1883
02:47:54,280 --> 02:47:55,100
We've got to do that.

1884
02:47:55,780 --> 02:47:58,880
So that's been my intentional night about some of these issues.

1885
02:47:59,460 --> 02:48:02,340
I think there's a few more that I'm going to have to raise.

1886
02:48:02,980 --> 02:48:05,060
But that's what that's what they aimed at.

1887
02:48:06,370 --> 02:48:07,550
Thank you, Director.

1888
02:48:09,580 --> 02:48:10,480
Director, can I?

1889
02:48:11,000 --> 02:48:11,420
Yeah.

1890
02:48:11,800 --> 02:48:16,580
So I think this is right for process improvement because it does hit me that we probably

1891
02:48:16,580 --> 02:48:21,300
violate one of our executive limitations which is spending money that the board did an

1892
02:48:21,300 --> 02:48:24,140
authorize in a contract that expired.

1893
02:48:25,440 --> 02:48:29,580
So maybe that's really my board member request is this led to violations.

1894
02:48:30,080 --> 02:48:35,100
But I'm happy we have a process to fix this or we're contemplating it.

1895
02:48:35,760 --> 02:48:36,240
Thank you.

1896
02:48:37,200 --> 02:48:41,660
Thank you, Directors. Any other comments? I have no other public comment. I have a motion

1897
02:48:41,660 --> 02:48:47,920
by Director Santos in a second by Director Shway. You need a roll call to just say, okay,

1898
02:48:47,960 --> 02:48:52,940
all those in favor signify by say, aye. All opposed? That motion passes unanimously.

1899
02:48:53,880 --> 02:48:58,000
Thank you. Thank you. We're moving on now to item 5.3.

1900
02:49:00,140 --> 02:49:02,080
Consultant contract to stand

1901
02:49:02,080 --> 02:49:08,080
and consulting services incorporated for the Chaco Reservoir Proposition One Application Study.

1902
02:49:12,680 --> 02:49:15,700
Okay, you have a motion in a second.

1903
02:49:16,000 --> 02:49:16,360
Any discussion?

1904
02:49:17,380 --> 02:49:17,420
Comment?

1905
02:49:19,320 --> 02:49:21,420
Have a comment by first-hand?

1906
02:49:22,260 --> 02:49:23,680
Please take me off.

1907
02:49:23,920 --> 02:49:24,240
Thank you.

1908
02:49:24,880 --> 02:49:25,940
Do you have a comment?

1909
02:49:26,440 --> 02:49:26,600
No.

1910
02:49:27,260 --> 02:49:27,720
Okay.

1911
02:49:28,540 --> 02:49:29,660
Do you have a comment?

1912
02:49:31,260 --> 02:49:35,100
And I think staff at the last time we brought this to you had a couple of concerns.

1913
02:49:35,400 --> 02:49:39,240
One was a meeting that was going to be held with the Pacheco Pass and the other district

1914
02:49:39,240 --> 02:49:42,540
which was held as we heard and some of the summary of that is contained in the right

1915
02:49:42,540 --> 02:49:43,280
up in the supplemental.

1916
02:49:44,100 --> 02:49:47,600
And two, I think there was concerns raised and making sure we don't approve a conduct and

1917
02:49:47,600 --> 02:49:49,500
we bring it back to you for a consultant agreement.

1918
02:49:50,380 --> 02:49:54,380
I think the important thing that was talked about earlier briefly but it contained in some

1919
02:49:54,380 --> 02:49:59,020
of the information is that we do have apparently the concurrence of the other parties,

1920
02:49:59,020 --> 02:49:59,980
which is so important.

1921
02:50:00,000 --> 02:50:07,080
We are important to us as we consider the idea of submitting an application for a prop one. So I think with that, I already had a motion a second.

1922
02:50:07,180 --> 02:50:07,980
We can continue.

1923
02:50:09,120 --> 02:50:12,240
Okay, great. Director, south coast.

1924
02:50:12,840 --> 02:50:19,580
Yeah, thank you Mr. Chair. I think we're just going to get these guns on. I appreciate them.

1925
02:50:19,660 --> 02:50:20,840
I have a question.

1926
02:50:24,300 --> 02:50:26,800
Can't get these phones at work. But anyway, going back.

1927
02:50:27,220 --> 02:50:30,300
And we've got to do something more about this IT because this stuff is getting to me.

1928
02:50:30,860 --> 02:50:38,980
But I want to thank everybody from Garth, the Cindy, to everybody, and the gentleman who came out and I just forgot your name, but thank you for being there. Everybody did a good job.

1929
02:50:39,380 --> 02:50:40,260
So thank you.

1930
02:50:41,080 --> 02:50:41,940
We echo that.

1931
02:50:42,200 --> 02:50:43,040
Near the comments.

1932
02:50:44,460 --> 02:50:45,040
We'll call the comments.

1933
02:50:45,220 --> 02:50:46,220
Okay, I have a motion.

1934
02:50:46,840 --> 02:50:48,320
Santos, did you make that motion?

1935
02:50:49,400 --> 02:50:52,140
And I have a second here from Mr. Dork, you're coming.

1936
02:50:53,320 --> 02:50:55,000
All those in favor, signify by saying aye.

1937
02:50:55,360 --> 02:50:56,420
All those opposed?

1938
02:50:57,220 --> 02:50:58,320
That motion passes unanimously.

1939
02:50:58,720 --> 02:50:59,080
Thank you.

1940
02:51:00,820 --> 02:51:05,140
5.4, a particular reservoir exploration at a committee update,

1941
02:51:12,540 --> 02:51:14,180
5.4.

1942
02:51:14,560 --> 02:51:18,020
I have to have this on mind, is that been removed?

1943
02:51:19,500 --> 02:51:20,660
Do I have to have a supplement?

1944
02:51:23,040 --> 02:51:25,160
Then why did I get it?

1945
02:51:25,520 --> 02:51:25,720
Fine.

1946
02:51:28,020 --> 02:51:29,040
Well, I guess.

1947
02:51:29,280 --> 02:51:30,180
I guess so.

1948
02:51:30,180 --> 02:51:36,480
All right, so the next item is 7.1.

1949
02:51:38,160 --> 02:51:39,100
Where am I?

1950
02:51:40,400 --> 02:51:42,380
Now we move that.

1951
02:51:42,440 --> 02:51:44,980
That item has been moved to follow 8.1.

1952
02:51:45,680 --> 02:51:47,820
So we're moving to a chief executive officer,

1953
02:51:48,360 --> 02:51:51,600
7.1 annual diversity and inclusion program report,

1954
02:51:52,100 --> 02:51:54,520
recommendations to receive information about programs,

1955
02:51:54,660 --> 02:51:58,480
events, and initiatives that support and develop a diverse and inclusive

1956
02:51:58,480 --> 02:52:05,340
work environment at the district, and I have a report here for manager Susan Staffin?

1957
02:52:20,110 --> 02:52:20,950
Mr. President,

1958
02:52:24,260 --> 02:52:29,380
Mr. President, the first thing I would like to talk about is

1959
02:52:30,180 --> 02:52:33,480
going to come in through, can we get her mic?

1960
02:52:38,730 --> 02:52:41,410
I'm going to have an IT summit, can we tell you what I'm talking about?

1961
02:52:42,730 --> 02:52:48,970
Since I'm joining the district, I have been, I have been tasked with providing some administrative

1962
02:52:48,970 --> 02:52:54,470
direction of our diversity and crucial program, into the last four weeks or so we've been working

1963
02:52:54,470 --> 02:53:01,590
on this presentation to really give the board kind of a holistic approach to what we've been

1964
02:53:01,590 --> 02:53:08,110
doing for the last year. We're contemplating doing in the next coming six months and talking

1965
02:53:08,110 --> 02:53:13,510
a little bit about the staffing function that we're trying to incorporate to really make a difference

1966
02:53:13,510 --> 02:53:22,110
both in the impact that we're having in diversifying our organization, as well as to make

1967
02:53:22,110 --> 02:53:27,330
that we'll make the workforce more inclusive in both the hiring as well as the promotion

1968
02:53:27,330 --> 02:53:28,270
process.

1969
02:53:28,670 --> 02:53:30,850
So, will that let me turn it over to tomorrow?

1970
02:53:32,090 --> 02:53:34,930
Good evening, Chair Varella and distinguished board members.

1971
02:53:35,130 --> 02:53:38,850
My name is Solam Beckler and I'm the new Program Administrator here at the district.

1972
02:53:38,850 --> 02:53:45,330
I've had the pleasure of meeting many of you at ERG events and on one and one meetings.

1973
02:53:47,270 --> 02:53:53,170
And so what I'm here to do today is come to you to talk to you about the progress of

1974
02:53:53,170 --> 02:53:56,270
the program which we do every single year.

1975
02:53:56,850 --> 02:54:03,650
The way I'd like to present today is to talk about diversity and some of our areas of progress

1976
02:54:03,650 --> 02:54:11,790
in our opportunity areas, and inclusion, and with the same formula, opportunity areas in some

1977
02:54:11,790 --> 02:54:19,150
some areas where we've been doing particularly well. So with that, let's begin. I don't want

1978
02:54:19,150 --> 02:54:28,470
to be labor metrics here, but what I do want to do is start from a very, very high level to show

1979
02:54:28,470 --> 02:54:34,570
where we are in terms of ethnicity and gender demographics here at the district.

1980
02:54:34,970 --> 02:54:37,550
We compare us into benchmarks that make sense to us.

1981
02:54:38,150 --> 02:54:42,350
So, for example, the benchmarks you'll see here are the city of San Jose workforce

1982
02:54:42,350 --> 02:54:47,370
because it's a public agency similar to us and it's in the same geographic area.

1983
02:54:47,830 --> 02:54:51,570
The workforce of the Santa Clara County because that's where we draw most of our applicants from.

1984
02:54:52,570 --> 02:54:56,430
And then I put in this book and Google here by engineering companies in our areas.

1985
02:54:56,430 --> 02:54:59,930
So what you could see here is that while we...

1986
02:55:00,000 --> 02:55:09,620
We're making significant progress in some areas. There are specific targeted demographics that we'd like to focus on in terms of outreach.

1987
02:55:10,280 --> 02:55:15,300
I'd like to start off, like I said, on diversity, to talk about some of the areas where we've been doing particularly well.

1988
02:55:15,300 --> 02:55:30,000
So this shows us four areas over the course of ten years where we've been trending in a upward direction in terms of, and they are unclassified ranks.

1989
02:55:30,800 --> 02:55:38,660
And the second two graphs are engineering ranks, which is our main work demographic here.

1990
02:55:38,660 --> 02:55:44,360
We see that Hispanic employees and female employees for both of those over the last 10 years have been

1991
02:55:45,320 --> 02:55:52,960
Move the stats been moving up and then we also see that with female unit managers over the course of the 10 past 10 years

1992
02:55:52,960 --> 02:55:56,100
So how is it that we got here over the course of 10 years

1993
02:55:56,960 --> 02:56:02,540
With these areas of significant improvement and like I said we'll get to our areas of opportunities later

1994
02:56:03,980 --> 02:56:09,440
This is a busy slide, I don't want to belabor it, but I just want to say that we start early.

1995
02:56:09,800 --> 02:56:16,660
We start our outreach early and we reach thousands and thousands of students through our really amazing education

1996
02:56:16,660 --> 02:56:17,940
for outreach program.

1997
02:56:18,680 --> 02:56:23,500
We're reaching students in their classrooms and we're bringing students here for these stewardship commission

1998
02:56:23,500 --> 02:56:26,980
and we're doing more and more of it each year.

1999
02:56:26,980 --> 02:56:32,320
The teachers have been rating it really, really effective at that it's effective and we're tracking these students.

2000
02:56:32,540 --> 02:56:39,980
So when they go off to a high school in college, we're staying in touch with them because we want to try to get them on board as interns.

2001
02:56:40,620 --> 02:56:49,640
We also have this really developed internship process here at the district and you'll hear more about many of these programs in our workforce development report.

2002
02:56:49,960 --> 02:56:55,220
But suffice it to say here, we have summer interns, we have high school interns, we have year-round interns, college interns,

2003
02:56:55,220 --> 02:57:06,180
We're really beefing up our trade trade interns and then, you know, the question becomes, is this a diverse group?

2004
02:57:06,700 --> 02:57:20,540
So last summer, this is just a snapshot of our demographics last summer, where the demographics for ethnicity of our summer interns reflected our community and the workforce we pull from better than our actual workforce.

2005
02:57:20,540 --> 02:57:27,260
And you'll see with the gender of the interns we are actually overrepresented with our female interns.

2006
02:57:28,900 --> 02:57:30,720
So are these interns converting?

2007
02:57:30,920 --> 02:57:31,980
This is the big question.

2008
02:57:32,860 --> 02:57:33,240
They are.

2009
02:57:33,420 --> 02:57:37,620
We've been tracking this information for about the last five or so years.

2010
02:57:37,900 --> 02:57:41,940
We've had 23 former interns come on board as full-time employees.

2011
02:57:43,620 --> 02:57:48,140
So that's showing us that the work in the pipeline is actually working.

2012
02:57:48,140 --> 02:57:49,940
and we hope we're that to increase.

2013
02:57:51,320 --> 02:57:53,340
Once we have our interns on board,

2014
02:57:53,440 --> 02:57:55,480
we have a meticulous onboarding process.

2015
02:57:56,340 --> 02:57:58,820
We have an annual schedule that shows what

2016
02:57:58,820 --> 02:58:01,680
needs to happen throughout the course of the first days,

2017
02:58:01,780 --> 02:58:04,540
weeks, months of a new hired coming on board,

2018
02:58:04,840 --> 02:58:06,620
bus tours, buddy programs, and all of this

2019
02:58:06,620 --> 02:58:10,300
is to make sure that when a person comes on board

2020
02:58:10,300 --> 02:58:12,080
to the district, they're ramped up quickly

2021
02:58:12,080 --> 02:58:13,940
and they're feeling welcome and included.

2022
02:58:16,000 --> 02:58:17,640
And this is the program that I'd like to spend

2023
02:58:17,640 --> 02:58:22,520
a little bit more time on. So we have outreach, we're outroaching to people, we're getting them on

2024
02:58:22,520 --> 02:58:28,060
as interns, they're converting into full-time staff members, we're onboarding them, and then

2025
02:58:28,060 --> 02:58:34,440
we are at the point where we're identifying high potential employees, a diverse group this year.

2026
02:58:34,680 --> 02:58:40,000
There's 26 of them, male female diverse in terms of ethnicity and in areas around the district.

2027
02:58:40,420 --> 02:58:47,040
And we put them through this really rigorous 200-hour program where at the end of the program,

2028
02:58:47,040 --> 02:58:57,640
They're able to satisfy the minimum qualifications for a supervisory role that they wouldn't otherwise have had the chance to do because they don't have supervisory experience.

2029
02:58:59,160 --> 02:59:07,480
So onboarding reaching out into the pipeline in terms onboarding people and then identifying the high potentials and helping them progress through the career.

2030
02:59:07,480 --> 02:59:14,160
I think we would be remiss to talk about diversity without just in the vacuum of our employees.

2031
02:59:14,580 --> 02:59:17,260
We also do a lot of outreach into the community.

2032
02:59:18,180 --> 02:59:21,180
We do tours and multiple languages.

2033
02:59:21,900 --> 02:59:27,740
We are strong members of the participants of they works in the water group pathway consortium,

2034
02:59:28,140 --> 02:59:31,420
which helps people get into the water resources industries.

2035
02:59:31,960 --> 02:59:37,260
And we've seen you all many times and we thank you for your support at our community sponsors.

2036
02:59:37,260 --> 02:59:44,380
ship events. So those are, that's what we're doing good. And we, we're

2037
02:59:44,380 --> 02:59:49,940
planning to continue doing that. Now, we have some challenges. And here they are

2038
02:59:49,940 --> 02:59:55,300
identified for you on two graphs. The first one is this a time period graph that we

2039
02:59:55,300 --> 02:59:59,520
talked about again over the last 10 years. So over the last 10 years we've seen a

2040
02:59:59,520 --> 02:59:59,940
trend where...

2041
03:00:00,000 --> 03:00:22,500
The female unclassified have actually been going down. In addition, when we take the county of the workforce of Santa Clara County, which is, again, where we pull most of our applicants from, and we look at Asians and Hispanics within the entire workforce and compare that to the Santa Clara County, we could stand to reflect our community a bit better.

2042
03:00:22,500 --> 03:00:25,140
So, what are we going to do about this?

2043
03:00:25,700 --> 03:00:28,160
Well, you know, there's a new team on this.

2044
03:00:28,380 --> 03:00:32,300
It's myself and Susan and we're working very closely with HR.

2045
03:00:33,000 --> 03:00:37,000
Neil is here and he's going to speak in a minute after this presentation.

2046
03:00:37,640 --> 03:00:44,140
But we're really trying to create that bridge between HR and DNI and solidify that relationship.

2047
03:00:44,440 --> 03:00:50,720
And the re-org of my group under our new chief, Susan Stanton,

2048
03:00:50,720 --> 03:00:57,320
and is going to make it so that their synergy between DNI and HR, so that our goals are

2049
03:00:57,320 --> 03:01:02,320
in line, and ultimately we're held accountable to the same group and the same chief.

2050
03:01:04,440 --> 03:01:10,300
The next thing that we're focused on is being really results oriented and outcome oriented.

2051
03:01:10,500 --> 03:01:15,140
We have this really great master plan that has lots and lots and lots of tactics and we've

2052
03:01:15,140 --> 03:01:20,400
implemented the vast majority of them, but now it's focused on where is it that we need

2053
03:01:20,400 --> 03:01:26,980
to focus on and what best practices at the industry and in the industry and within our district

2054
03:01:26,980 --> 03:01:30,860
are going to help us achieve the results that we need. It's about measurement, measurement,

2055
03:01:31,360 --> 03:01:32,880
measurement and that's what we'll be focused on.

2056
03:01:35,690 --> 03:01:37,850
So at this point, I'd like to move on to inclusion.

2057
03:01:38,630 --> 03:01:44,630
And again, talk about our areas of strengths and our areas of our opportunity. So this slide,

2058
03:01:48,510 --> 03:01:50,410
I'd like

2059
03:01:50,410 --> 03:01:56,970
7 or 8 months ago the district participated in an employees had a section survey and this

2060
03:01:56,970 --> 03:02:02,070
set of section survey was different than the rest that we've taken because such a great

2061
03:02:02,070 --> 03:02:07,890
amount of people took it. There's 71% of the district employees actually took the survey

2062
03:02:07,890 --> 03:02:19,970
which is higher than it was and ever recorded at the district. So it was through organization called

2063
03:02:19,970 --> 03:02:25,750
we've done it before, and they have a trust index, and the index is made up of credibility,

2064
03:02:26,170 --> 03:02:28,830
respect, fairness, pride, and camaraderie.

2065
03:02:29,870 --> 03:02:33,690
I want to explain really quickly the organizational score in the work group score.

2066
03:02:33,810 --> 03:02:38,930
Everybody was asked each question on the employee satisfaction survey twice.

2067
03:02:39,690 --> 03:02:43,510
They had to answer once for what they thought about the organization and once for what

2068
03:02:43,510 --> 03:02:45,090
they thought about it for the work group.

2069
03:02:45,190 --> 03:02:49,010
So you'll see our organizational scores, lower the work group scores.

2070
03:02:49,010 --> 03:02:51,730
That's common among all organizations.

2071
03:02:52,330 --> 03:02:55,610
Now I think where I will really go is to the last column,

2072
03:02:55,850 --> 03:02:58,630
which is the benchmark of the 50 best San Francisco

2073
03:02:58,630 --> 03:02:59,450
Bay Area companies.

2074
03:03:00,070 --> 03:03:02,010
That benchmark is particularly high,

2075
03:03:02,510 --> 03:03:04,650
not saying that we should have strived to meet that,

2076
03:03:04,650 --> 03:03:07,190
but that benchmark is,

2077
03:03:07,190 --> 03:03:10,110
doesn't have public sector agencies in it.

2078
03:03:10,510 --> 03:03:13,010
So on the one hand, while we're ahead of the game,

2079
03:03:13,370 --> 03:03:15,930
because there's no public sector benchmark,

2080
03:03:15,930 --> 03:03:17,430
we're at three degrees this is to work,

2081
03:03:17,430 --> 03:03:20,910
We're ahead of the game because we're actually taking these in-depth surveys.

2082
03:03:21,310 --> 03:03:25,410
On the other hand, even if you got rid of that last column and just looked at our organizational

2083
03:03:25,410 --> 03:03:29,010
scores, they are low by any stretch of the imagination.

2084
03:03:30,410 --> 03:03:33,010
So, but let's start off with where we're doing well.

2085
03:03:33,970 --> 03:03:41,430
So, these four categories, and I'd like to just read you a little bit of how you're going to

2086
03:03:41,430 --> 03:03:44,570
If your presentation, we have a comment from Director Swaya.

2087
03:03:45,430 --> 03:03:46,330
Thank you, Chair.

2088
03:03:47,270 --> 03:03:49,930
For the previous slides, I just have a quick question.

2089
03:03:50,930 --> 03:03:54,590
Are these numbers like percentage or number of employees?

2090
03:03:55,290 --> 03:03:58,650
So they are percentage of people who answered the question

2091
03:03:58,650 --> 03:04:01,350
as agree or strongly agree?

2092
03:04:03,730 --> 03:04:05,950
When we move on to the next slides, you'll

2093
03:04:05,950 --> 03:04:08,170
hear specific questions that make up these.

2094
03:04:08,310 --> 03:04:09,710
I couldn't find a footnote anywhere.

2095
03:04:09,710 --> 03:04:17,490
I was wondering, what are these numbers, okay, so it's strongly agree or agree, and what

2096
03:04:17,490 --> 03:04:19,530
this credibility, what does that mean?

2097
03:04:19,670 --> 03:04:20,370
What does that mean?

2098
03:04:20,510 --> 03:04:21,450
Quite a ability.

2099
03:04:22,050 --> 03:04:26,770
I think that has to do with organizational trust, you know, trust in your work or how much

2100
03:04:26,770 --> 03:04:32,650
do you trust the communications that are coming from leadership and management?

2101
03:04:35,490 --> 03:04:36,530
Okay, thank you.

2102
03:04:38,930 --> 03:04:45,390
So, where we are doing well is a majority of our employees thought that people are treated

2103
03:04:45,390 --> 03:04:48,130
fairly here, regardless of their sexual orientation.

2104
03:04:48,870 --> 03:04:52,090
A majority of people thought that they were able to take time off work when they needed

2105
03:04:52,090 --> 03:04:52,530
to.

2106
03:04:52,790 --> 03:04:57,230
A majority of people thought that they were not people are here and not ridiculed due to their

2107
03:04:57,230 --> 03:04:59,330
background, personal traits or characteristics.

2108
03:05:00,000 --> 03:05:08,540
People thought that when they joined the organization, they were meant to feel welcomed. And people felt really good about the ways that we contribute to the community.

2109
03:05:09,060 --> 03:05:23,020
So these are our strong suits. And again, I want to talk about how it is we got here. This is the first thing that comes to my mind. And it's the two decades worth of our ERG Programmer Employee Resource Group Programme.

2110
03:05:23,020 --> 03:05:28,280
And not only do these employee resource groups serve as a business function to the business

2111
03:05:28,280 --> 03:05:31,960
and for outreach to the community and providing different perspectives,

2112
03:05:32,540 --> 03:05:37,460
but what I think is one of the key advantages to having all of these groups is there.

2113
03:05:37,480 --> 03:05:40,880
A built-in support network, the second people walk into the district.

2114
03:05:41,000 --> 03:05:45,300
And I just wanted to tell a quick story when I first got here about seven months ago.

2115
03:05:45,800 --> 03:05:48,180
I took it upon myself to meet with all of the ERG leaders,

2116
03:05:48,260 --> 03:05:52,220
and I was meeting with the drip group, those are the millenials.

2117
03:05:53,080 --> 03:05:58,900
And they were telling me the story that when a new hire comes on board and who's perceived

2118
03:05:58,900 --> 03:06:03,260
to be a millennial, a hiring manager will walk them down to the cafeteria where all of

2119
03:06:03,260 --> 03:06:07,180
the drip millenials sit at the same table at lunch every single day, and they'll say,

2120
03:06:07,400 --> 03:06:12,320
this is so, and so, you're new friend, and they told it to me, oh, candidly, it's funny story,

2121
03:06:12,640 --> 03:06:18,160
but to me it's signified right when you walk in, whether you're a person who comes from

2122
03:06:18,160 --> 03:06:21,260
a group that's been historically discriminated against or if you're a millennial, and you

2123
03:06:21,260 --> 03:06:25,440
might not see as many millennials around as everyone else.

2124
03:06:25,820 --> 03:06:30,560
Here is your support group and it's ready made and it's built in and so that's been very

2125
03:06:30,560 --> 03:06:32,920
important to advance our inclusion numbers.

2126
03:06:34,880 --> 03:06:37,860
We also have a really robust employee recognition program.

2127
03:06:37,980 --> 03:06:43,360
We have service awards that we give out annually on the spot awards gift cards for people

2128
03:06:43,360 --> 03:06:48,420
who go above and beyond and we have the employee recognition program which is coming up in

2129
03:06:48,420 --> 03:06:50,380
Maine and I hope to see you all there.

2130
03:06:50,380 --> 03:06:56,760
So these are the types of programs that are helping make making people feel included here at the district and engaged.

2131
03:06:58,580 --> 03:07:01,920
But with diversity, we have our areas of opportunity.

2132
03:07:02,940 --> 03:07:10,020
And this I'll go into the specifics on so that you could hear what the scores of credibility like you asked director.

2133
03:07:12,440 --> 03:07:19,860
Not a very low percentage of people thought that there were consequences for poor performers

2134
03:07:19,860 --> 03:07:20,700
at the district.

2135
03:07:21,520 --> 03:07:25,600
Very few people thought that promotions go to those who best deserve them.

2136
03:07:25,860 --> 03:07:30,880
Very few people thought that managers tried to avoid politicking or backstabbing.

2137
03:07:31,080 --> 03:07:35,260
That managers involved them in decisions that affected their jobs or work environments.

2138
03:07:35,260 --> 03:07:41,660
that managers actions match their words and that people could voice their concern without fear of retaliation.

2139
03:07:42,660 --> 03:07:58,620
So these are significant issues for us, and particularly so, because if we put in all our effort and resources and energies into the diversity side of the house without paying attention to the inclusion side, it all falls apart.

2140
03:07:58,620 --> 03:08:01,900
So, definitely a double-pronged approach.

2141
03:08:03,160 --> 03:08:05,860
So, what have we been doing and what can we be doing?

2142
03:08:08,160 --> 03:08:12,720
The CEO, Kamacha, which she came on board, she started CEO office hours.

2143
03:08:12,980 --> 03:08:14,760
And that's been really well received.

2144
03:08:15,020 --> 03:08:17,880
She sees two to four employees who just walk into set up an appointment

2145
03:08:17,880 --> 03:08:20,240
and walk into her office and talk to her about anything.

2146
03:08:21,700 --> 03:08:26,320
She posts on her CEO corner, which has also been very well received updates

2147
03:08:26,320 --> 03:08:30,480
for meetings just like this, and for a meeting from MLT meetings, LT meetings, chief

2148
03:08:30,480 --> 03:08:34,700
meetings, hey, the chiefs had a meeting, and this is what we spoke about, and that has

2149
03:08:34,700 --> 03:08:38,060
worked to help increase that credibility issue.

2150
03:08:39,720 --> 03:08:41,940
So, these are some of the strategies we've been putting into place.

2151
03:08:42,180 --> 03:08:45,880
One, I wanted to spend just a particular amount of time on, because it's near and dear to

2152
03:08:45,880 --> 03:08:50,460
my heart, was my first assignment when getting here is the all employee meeting, and the reason

2153
03:08:50,460 --> 03:08:55,360
that I wanted to focus on that, and I think all of you were there, is not just because it

2154
03:08:55,360 --> 03:09:00,860
this fantastic event and there we had the comedians on the stage and the breakfast and the music

2155
03:09:00,860 --> 03:09:06,960
and it was off site and but because for a month's prior we had taken the all employee,

2156
03:09:07,240 --> 03:09:11,180
the satisfaction survey and in that survey the question was asked do you think that the

2157
03:09:11,180 --> 03:09:18,040
district is a great place to work and only 58% of the people said that it was? We did a post event survey

2158
03:09:18,040 --> 03:09:23,960
after the all employee meeting and that percentage jumped up to 80% so you know putting on programs

2159
03:09:23,960 --> 03:09:27,780
like this where we have the chiefs come up and they talk about, here are a mission, here are

2160
03:09:27,780 --> 03:09:30,980
a vision, here are our values, and this is the direction we're taking the organization

2161
03:09:30,980 --> 03:09:35,970
really helps boost those credibility scores and makes people feel engaged in what they do.

2162
03:09:37,480 --> 03:09:42,010
Something else we're working on and I'll wrap this up. I know I've taking a long time.

2163
03:09:43,420 --> 03:09:48,040
We're working on what I like to call the Culture Innovation Lab and this not only came from

2164
03:09:48,040 --> 03:09:53,480
our great places toward consultant but it also came out from a grassroots level when we were having

2165
03:09:53,480 --> 03:09:59,940
our listening session post survey and if people said we need to have this group of people.

2166
03:10:00,000 --> 03:10:07,440
People, the key culture influencers at the district who helped shift the culture at the district.

2167
03:10:07,980 --> 03:10:13,420
And so what we've done is worked with emerging leaders program, already high potential employees,

2168
03:10:13,880 --> 03:10:19,000
created a culture innovation lab, and what they're going to do is go back to all of the past employees

2169
03:10:19,000 --> 03:10:23,220
had a satisfaction surveys, conduct interviews themselves, and then come up with talk to stakeholders,

2170
03:10:23,480 --> 03:10:28,000
like the bargaining units and the chiefs, and then come up with a list of actionable strategies

2171
03:10:28,000 --> 03:10:33,100
that they would like management to implement, and they have the full support of CEO Camacho.

2172
03:10:33,720 --> 03:10:35,540
So we're very excited about that.

2173
03:10:35,560 --> 03:10:43,880
And then an inclusion initiative that's in its very early stages, that will help brand us as an innovative agency within the district.

2174
03:10:44,080 --> 03:10:51,080
That's worthy of being next door to all the tech giants because we're as innovative as they are in our industry.

2175
03:10:51,480 --> 03:10:57,980
So branding ourselves not only externally, but internally with ourselves in our employees to let them feel that

2176
03:10:57,980 --> 03:11:03,680
we're making a difference here in the world and getting them more engaged and more productive.

2177
03:11:04,660 --> 03:11:10,080
So, summing it up, in terms of diversity, we're going to have a targeted and specific focus

2178
03:11:10,080 --> 03:11:15,540
on outreach and an inclusion we're focusing on transparency throughout all levels of the organization.

2179
03:11:16,300 --> 03:11:17,840
Happy to take any questions.

2180
03:11:20,540 --> 03:11:22,140
Any comments from the board?

2181
03:11:23,020 --> 03:11:25,500
The public, I have some public testimony here before that.

2182
03:11:25,500 --> 03:11:26,760
I've got director Sathas.

2183
03:11:26,880 --> 03:11:27,600
Good to go.

2184
03:11:28,480 --> 03:11:28,840
The testimony.

2185
03:11:29,100 --> 03:11:29,500
Thank you.

2186
03:11:30,140 --> 03:11:30,360
Thank you.

2187
03:11:30,440 --> 03:11:32,840
So I have the Sam Kassat.

2188
03:11:40,100 --> 03:11:41,220
Thank you for the Salam.

2189
03:11:42,240 --> 03:11:42,580
Good evening.

2190
03:11:42,940 --> 03:11:43,300
Chair Ralella.

2191
03:11:43,500 --> 03:11:44,040
Board members.

2192
03:11:44,320 --> 03:11:45,140
My name is Basam.

2193
03:11:45,400 --> 03:11:47,080
And I'm a district staff here.

2194
03:11:47,840 --> 03:11:51,880
I send here to acknowledge the board's past investments in diversity and inclusion.

2195
03:11:52,620 --> 03:11:55,180
And urge this board to continue on the same path.

2196
03:11:55,920 --> 03:11:59,740
Since the turn of the 21st century, the world district demographics has been changing.

2197
03:11:59,740 --> 03:12:08,060
We currently have the most diverse staff in the district history, not only based on race and gender, but in other areas too.

2198
03:12:08,460 --> 03:12:11,380
And diversity is not limited to the staff level.

2199
03:12:12,040 --> 03:12:15,480
Our leadership team is more diverse than we would have ever imagined.

2200
03:12:17,000 --> 03:12:22,220
And also the current elected board is as diverse as this valley.

2201
03:12:23,400 --> 03:12:29,120
But diversity is not just about numbers or how many staff from a certain group are hired or promoted.

2202
03:12:29,120 --> 03:12:35,380
hiring and promotion has always been about merit and should remain the

2203
03:12:35,380 --> 03:12:41,420
way. However, what matters most is the sense of inclusion that we have been

2204
03:12:41,420 --> 03:12:46,320
enjoying here at the district under the diverse and inclusion program. The

2205
03:12:46,320 --> 03:12:53,680
program supports 12 employee resource groups or ARGs and for any staff to feel

2206
03:12:53,680 --> 03:12:58,640
included, they need to feel safe at work, they need to feel accepted by their

2207
03:12:58,640 --> 03:13:06,720
for who they are and respected by management and I could go on and give an example when I

2208
03:13:06,720 --> 03:13:12,860
started here working at the district as a junior engineer and me and a few other people who

2209
03:13:12,860 --> 03:13:20,000
I wanted to start at the LGBT resource group and I back then we didn't have any manager onboard

2210
03:13:20,000 --> 03:13:27,180
supporting us and there was some fear that maybe upper management or don't support that idea

2211
03:13:27,180 --> 03:13:37,820
And one, the deputy, she is a soft-spoken woman, she has an accent like me, a very gentle person.

2212
03:13:38,420 --> 03:13:42,840
I approached her by email asking her if she can become our supporter.

2213
03:13:43,500 --> 03:13:46,600
And she said yes, what do you need? Anything you can have by name?

2214
03:13:47,100 --> 03:13:49,960
I can give money to the group, I said no money, but just need your name.

2215
03:13:50,240 --> 03:13:55,140
And after she did that, many unit managers started to join the list of supporters.

2216
03:13:55,140 --> 03:14:00,640
and then later on at least one manager followed her and now she's retired and she's sitting among you.

2217
03:14:01,880 --> 03:14:07,560
So that's what diverse and inclusion means to me to have that atmosphere of support at the district,

2218
03:14:07,580 --> 03:14:11,260
while we work and I hope this program continues and we keep on supporting it.

2219
03:14:12,260 --> 03:14:17,060
So staff feel welcome while they are and energy us to do the best they can do.

2220
03:14:17,460 --> 03:14:18,220
Thank you.

2221
03:14:18,220 --> 03:14:20,060
Thank you, Sam. That was very nice.

2222
03:14:21,720 --> 03:14:23,440
The Cardo Barajas.

2223
03:14:24,380 --> 03:14:29,020
You know, I think the Cardo and Jessica wanted to speak, but

2224
03:14:29,020 --> 03:14:31,080
we had to leave. We went late. I guess.

2225
03:14:33,940 --> 03:14:37,880
Then I have this, like, so I don't have Jessica Vasquez's dot here.

2226
03:14:38,760 --> 03:14:39,140
She's not here.

2227
03:14:39,160 --> 03:14:40,860
Okay, so I'm going to have this Beth and Court.

2228
03:14:52,760 --> 03:14:54,260
Good evening, Chivalrella.

2229
03:14:54,760 --> 03:14:56,400
And members of the board. I'm with Beth and Court.

2230
03:14:56,520 --> 03:14:58,320
I'm the president of the Employee Association.

2231
03:14:58,420 --> 03:14:59,280
I asked me local one.

2232
03:15:00,000 --> 03:15:11,220
I'm here tonight and I had a place to go so I was at my desk for a while, but I'm here tonight to offer my observations and EAs on the Diversity and Inclusion Program.

2233
03:15:11,800 --> 03:15:19,000
First, we're really happy to see that the program will continue to have a place of priority.

2234
03:15:19,000 --> 03:15:27,460
I think the placing it under the new chief for administration is particularly helpful.

2235
03:15:27,780 --> 03:15:37,340
I'll also please to see that staff resources are being provided to something that hasn't happened in a quite a long while.

2236
03:15:37,880 --> 03:15:43,520
It's nice to see not only board support but support at the executive level all the way up to the top.

2237
03:15:44,820 --> 03:15:49,980
We're also glad to see that the focus is going to be on inclusion and that we're integrating

2238
03:15:50,560 --> 03:15:53,560
DNI in everything we do here at the district.

2239
03:15:53,960 --> 03:15:58,580
It's not a program unto itself, but it is in every single thing that we do here.

2240
03:15:59,440 --> 03:16:04,380
We do a lot of good things here in the field and the work that we do, but we're also doing

2241
03:16:04,380 --> 03:16:07,100
a lot of good things internally as well.

2242
03:16:07,100 --> 03:16:11,020
And we've never taken enough time to showcase that.

2243
03:16:11,600 --> 03:16:14,180
And what are the things that's pretty cool for me?

2244
03:16:14,420 --> 03:16:17,480
And I'm sitting back here watching Salam do presentation.

2245
03:16:18,920 --> 03:16:21,500
We've got things going on in HR.

2246
03:16:21,820 --> 03:16:25,180
We've had the succession development, which is our cultivate program,

2247
03:16:25,380 --> 03:16:27,000
happening for a number of years.

2248
03:16:27,540 --> 03:16:29,200
We've got all kinds of development happening.

2249
03:16:29,200 --> 03:16:31,680
And now we've captured it all into one place.

2250
03:16:31,960 --> 03:16:34,700
So you can see everything that's been going on.

2251
03:16:34,700 --> 03:16:39,820
Aside from the projects and the work that we're doing out there, all the stuff we're doing inside in here.

2252
03:16:40,020 --> 03:16:40,760
It's so important.

2253
03:16:42,520 --> 03:16:44,760
It's nice to see it all in one spot.

2254
03:16:45,460 --> 03:16:50,820
So, from the EA perspective, we're glad to see that this is a high priority for you all.

2255
03:16:51,160 --> 03:16:54,920
Glad to see that executive management is taking it extremely serious.

2256
03:16:55,800 --> 03:17:01,680
And we hope to continue to see and work with you all on things like staff development

2257
03:17:01,680 --> 03:17:07,420
And outreach to the community and hiring the best of the best that we can.

2258
03:17:07,700 --> 03:17:08,320
Thank you.

2259
03:17:10,000 --> 03:17:11,360
Thank you, Ben Court.

2260
03:17:11,780 --> 03:17:13,340
That's the final speaker I have on this.

2261
03:17:13,620 --> 03:17:14,060
Any board?

2262
03:17:14,780 --> 03:17:15,500
discussion, okay.

2263
03:17:15,900 --> 03:17:16,540
I have a question, Mayor.

2264
03:17:17,000 --> 03:17:17,660
I have a big first.

2265
03:17:18,080 --> 03:17:19,020
Well, he was an I didn't say him up.

2266
03:17:19,140 --> 03:17:20,440
Okay, Dick.

2267
03:17:20,760 --> 03:17:21,300
I'm a professor.

2268
03:17:21,520 --> 03:17:22,080
I'm a professor.

2269
03:17:23,720 --> 03:17:24,340
I'm a professor.

2270
03:17:26,740 --> 03:17:27,740
I'm a professor.

2271
03:17:28,540 --> 03:17:29,300
I'm a professor.

2272
03:17:31,660 --> 03:17:38,440
born in Basama, LA and LGBT and ABE employees and the unions all come together and that makes

2273
03:17:38,440 --> 03:17:38,780
a difference.

2274
03:17:39,000 --> 03:17:39,880
Of course, with board direction.

2275
03:17:40,260 --> 03:17:44,520
I'm very pleased with the board that we have because we're given the direction, so you

2276
03:17:44,520 --> 03:17:49,780
have to live it and we'll direct it, but we'll come a long way since the 1964 civil rights

2277
03:17:49,780 --> 03:17:50,840
but not enough.

2278
03:17:52,840 --> 03:18:00,340
And we talk about the work place and televisions and so on and complaints, I have seen

2279
03:18:00,340 --> 03:18:06,920
change. It is less. Maybe it's the change of CEO, maybe it's the change of board members of

2280
03:18:06,920 --> 03:18:10,860
whatever, but I see it less because when I have meetings with the employees, I don't find

2281
03:18:10,860 --> 03:18:17,720
that being the topic. But I still feel that I'm like, I totally agree, I'm not worried

2282
03:18:17,720 --> 03:18:22,920
about statistics. They don't sway me at all because I have real good eyes at 72 and the folks

2283
03:18:22,920 --> 03:18:28,460
elect me out there don't reflect enough in this workplace and that's the challenge. But I

2284
03:18:28,460 --> 03:18:30,500
I don't want to keep on talking about this.

2285
03:18:30,800 --> 03:18:32,020
I've been doing it for 16 years,

2286
03:18:32,220 --> 03:18:34,980
on with my fellow director, Mr. Merrill.

2287
03:18:36,300 --> 03:18:37,380
And we'll go back a long way.

2288
03:18:37,900 --> 03:18:40,240
And so, what's this master plan that you have?

2289
03:18:40,500 --> 03:18:41,540
How's it going to affect it?

2290
03:18:41,540 --> 03:18:43,740
That's what I got to see, and we need action steps.

2291
03:18:44,240 --> 03:18:47,140
I had a chance to meet with this statin just briefly.

2292
03:18:47,480 --> 03:18:49,320
And I'm going to meet again tomorrow with her.

2293
03:18:49,340 --> 03:18:51,860
And so, her being new, we had a chance to chat.

2294
03:18:52,380 --> 03:18:53,520
And I really feel we're going to connect

2295
03:18:53,520 --> 03:18:54,400
and get some things done.

2296
03:18:54,740 --> 03:18:57,360
But again, for me, I can go on and on.

2297
03:18:58,720 --> 03:19:03,100
Action steps is the key to this thing. Culture events, the outreach is so

2298
03:19:03,100 --> 03:19:08,000
on and just like whether it be flood conditions and so on by naughty areas.

2299
03:19:08,980 --> 03:19:14,700
We've got to take care of these things and make a difference here so I'll stop for

2300
03:19:14,700 --> 03:19:21,020
now but I expect to see an action plan here within six months and that's not to be

2301
03:19:21,020 --> 03:19:26,280
in short. That's long enough, 64 one more time, for a long time ago. But I was

2302
03:19:26,280 --> 03:19:28,500
I believe back in 1776, we're all equal.

2303
03:19:28,960 --> 03:19:31,200
Why we went for 64 and why is this place

2304
03:19:31,200 --> 03:19:32,740
we went, but you know we've been leaders here

2305
03:19:32,740 --> 03:19:34,020
because we have daycare centers,

2306
03:19:34,220 --> 03:19:35,540
Cedar Shabbas, day lot of things.

2307
03:19:35,820 --> 03:19:37,600
So I want to give credit where it's due.

2308
03:19:38,360 --> 03:19:41,260
And so we need to step this thing up

2309
03:19:41,260 --> 03:19:42,180
and I'm looking forward to it.

2310
03:19:42,280 --> 03:19:42,700
Thank you.

2311
03:19:43,720 --> 03:19:43,980
Thank you.

2312
03:19:44,060 --> 03:19:45,340
Thank you Director, Director Keegan.

2313
03:19:46,820 --> 03:19:47,500
Director, Mr. Mayor.

2314
03:19:48,620 --> 03:19:49,420
Thank you.

2315
03:19:49,700 --> 03:19:50,020
Thank you.

2316
03:19:50,060 --> 03:19:50,640
Thank you Mr. Chairman.

2317
03:19:50,900 --> 03:19:51,720
Just a few questions.

2318
03:19:51,720 --> 03:19:59,180
I'm a process person, of course, that's what I'm going to ask about.

2319
03:20:00,000 --> 03:20:04,540
May your action, do you have your office, does you office have a personnel?

2320
03:20:05,580 --> 03:20:10,860
Because I notice you said you guys have some interaction.

2321
03:20:12,020 --> 03:20:14,820
I mean, I appreciate process as well.

2322
03:20:14,980 --> 03:20:19,120
And I think that it needs to be put in place and I'll talk a little bit about what we've done.

2323
03:20:19,300 --> 03:20:22,320
But I also am a relationship person, and I feel like the relationship.

2324
03:20:23,020 --> 03:20:27,720
I have personally built with an ill and his staff is moving the needle.

2325
03:20:27,720 --> 03:20:34,360
For example, I got to call the other earlier this week that said we're hiring an MA1 in HR

2326
03:20:34,360 --> 03:20:37,840
sit on our panel and I sat on the panel all day today.

2327
03:20:38,100 --> 03:20:43,020
So on one hand, it's that relationship that I have, but on the other hand, it's the process.

2328
03:20:43,800 --> 03:20:52,400
So we've set up a joint committee with myself, Yolanda Perez, she's the PIR1, PIR2 on my

2329
03:20:52,400 --> 03:20:56,320
staff and Peggy, who is your head recruiter at HR.

2330
03:20:56,320 --> 03:21:01,300
We meet weekly, and we have finally, finally, excuse me, we have standing agenda items.

2331
03:21:01,720 --> 03:21:04,680
What kind of diversity career fairs are coming up?

2332
03:21:04,740 --> 03:21:08,780
For example, recently we have our internship programs coming up,

2333
03:21:09,240 --> 03:21:12,040
and so D&I's agenda on that point on that meeting was,

2334
03:21:12,320 --> 03:21:16,560
we want a D&I question on the supplemental application process,

2335
03:21:17,240 --> 03:21:20,060
and you know, we're having this great relationship with HR,

2336
03:21:20,100 --> 03:21:23,880
and so they've put it on there, and now our next meeting will be this week,

2337
03:21:23,880 --> 03:21:29,980
and D&I's agenda item will be, we want to meet with the hiring managers to tell them what we're

2338
03:21:29,980 --> 03:21:36,800
looking for in an answer to this D&I question. So these standing meetings with standing agenda items

2339
03:21:36,800 --> 03:21:43,020
where we walk through the process of, you know, you need to get through a year first and that's what I'm

2340
03:21:43,020 --> 03:21:47,320
realizing here. So this is the first time we're recruiting for interns and I'm seeing the process.

2341
03:21:47,580 --> 03:21:51,500
I'm seeing who do you outreach to? What does the application look like? Who are the hiring

2342
03:21:51,500 --> 03:21:58,840
managers and what agenda D and I has and how we could influence what HR is doing and

2343
03:21:58,840 --> 03:22:03,920
they have been really receptive back to them so you know I hope that these standing meetings

2344
03:22:03,920 --> 03:22:09,060
continue I think that when we're but since we're both under the same boss that's going

2345
03:22:09,060 --> 03:22:12,040
to hold us all accountable to the same goals.

2346
03:22:13,040 --> 03:22:19,580
Do you approve you approve the composition of panels to assure diversity?

2347
03:22:19,580 --> 03:22:26,740
Now, but what I understand from HR is that they strive and make every effort for us, but...

2348
03:22:26,740 --> 03:22:28,520
Yeah, no, I'm with you.

2349
03:22:29,920 --> 03:22:30,500
And

2350
03:22:32,580 --> 03:22:45,120
so, I think we have a great inclusion program. We might have a good diversity program, but there's really no assurance and there's really no way to tell.

2351
03:22:45,120 --> 03:23:00,120
unless we have reviews that are regular, unless we look at what the application pool looks like and what the hiring pool results from that pool.

2352
03:23:00,520 --> 03:23:01,860
And we don't have that here.

2353
03:23:02,520 --> 03:23:07,960
We used to, and I think we need to do that, because that's the only assurance that we have.

2354
03:23:09,000 --> 03:23:14,160
And it's not, it's a process, so it's not just a question of result.

2355
03:23:14,860 --> 03:23:22,580
It's a question of being able to confirm and at the same time lay down some standards.

2356
03:23:23,400 --> 03:23:33,240
If people know that you have a process that has to be confirmed, then people then will act accordingly.

2357
03:23:33,240 --> 03:23:40,520
They will not only be committed, but they will definitely activate accordingly.

2358
03:23:41,480 --> 03:23:50,520
So if we have a situation where we talk about our commitment, we also have to confirm that commitment in the result.

2359
03:23:50,820 --> 03:23:57,020
And so I think we need to include in our plan some aspect of review.

2360
03:23:57,020 --> 03:24:05,740
What did the African pool look like and what so what did the candidates look like and what did we do with those folks?

2361
03:24:06,600 --> 03:24:23,620
And I think we need more reports than once a year because once again it supports the whole idea by showing results and the only way that you show results is by the pictures that you draw.

2362
03:24:23,620 --> 03:24:30,640
you know, what we do, what came in, what went out and what we have to show for it, because

2363
03:24:30,640 --> 03:24:38,000
I do think that we have tremendous inclusion, we take care of our employees and that part

2364
03:24:38,560 --> 03:24:44,300
we just need to continue to support, but I think we have to work on these opportunities

2365
03:24:44,300 --> 03:24:48,980
that we have and then confirm that we're addressing it.

2366
03:24:48,980 --> 03:24:59,940
So I'd like to see more reports and maybe quarterly and some review of what it is that we're doing.

2367
03:25:02,480 --> 03:25:04,900
Thank you, Director, Susan Scott.

2368
03:25:08,900 --> 03:25:13,380
I didn't see you. I got you. No, because you gave me a lot of meat. Sorry about that.

2369
03:25:13,680 --> 03:25:14,740
I took a gig in. You're on.

2370
03:25:16,220 --> 03:25:21,940
I can't say you on my board. Thank you. Thank you. These damn microphones.

2371
03:25:22,840 --> 03:25:33,720
I agree with Dick. I think this location is bad. So, so first off, I also had the opportunity to meet with Ms.

2372
03:25:33,720 --> 03:25:38,160
and we were scheduled to talk, I think for only half an hour I'd ended up an hour and went

2373
03:25:38,160 --> 03:25:46,620
by in the blink of an eye, it seemed like I really want to say that I'm very, very happy

2374
03:25:46,620 --> 03:25:53,980
that we did the great places to work trust index survey because I think the results of it

2375
03:25:53,980 --> 03:26:03,060
show we do have some work to do on inclusion and I think one thing that I work briefly at the

2376
03:26:03,060 --> 03:26:07,100
strict and one thing I noticed at the time was it did not seem to me to be a high trust

2377
03:26:07,100 --> 03:26:11,980
organization compared to some other agencies that I worked at and I think the data reflects

2378
03:26:11,980 --> 03:26:18,180
that but the good thing about data is that you measure it and you're able to see how do we improve

2379
03:26:18,180 --> 03:26:24,240
and I think that sometimes it's good to see sort of the words and all right because if everything looks

2380
03:26:24,240 --> 03:26:30,300
good and happy then how do you improve and so I think that we do have we've identified

2381
03:26:30,300 --> 03:26:36,380
what are some of our strengths, and we're also looking at what are some of our inclusion opportunities,

2382
03:26:36,700 --> 03:26:41,040
and I think particularly fairness and accountability are really critical.

2383
03:26:43,320 --> 03:26:49,100
I've been very happy with the intern program and what we've done with it over the last few years.

2384
03:26:49,500 --> 03:26:58,980
My experience as a public agency manager is that internship programs are a wonderful way to increase

2385
03:26:58,980 --> 03:27:05,480
diversity within an organization because you are bringing in a diverse pool of talented young

2386
03:27:05,480 --> 03:27:14,420
people and it's there's a great deal of support I think by the existing employees when they have

2387
03:27:14,420 --> 03:27:24,120
that opportunity to work with and engage with those young professionals of tomorrow. I will say

2388
03:27:24,120 --> 03:27:39,560
that I think that the district has the best support network I think for the LGBTQ community here at the district.

2389
03:27:39,800 --> 03:27:45,880
It's far superior to anything I've seen at any other public agency and I think we should take a great deal of pride in that.

2390
03:27:46,900 --> 03:27:51,340
One of the things that I think is really important is this concept of building the bench.

2391
03:27:51,340 --> 03:27:57,460
You know, it's not enough to say, well, I want to see, you know, faces that look a particular kind of way.

2392
03:27:57,760 --> 03:28:01,780
I look at us, it's like there's a lot of hard work that needs to happen.

2393
03:28:02,120 --> 03:28:06,340
And what that means is making sure that everyone gets the opportunity to,

2394
03:28:07,940 --> 03:28:11,740
if a promotion requires experience in a particular area.

2395
03:28:11,740 --> 03:28:16,580
And I think we're already doing that with our supervisory classes that we're offering.

2396
03:28:16,580 --> 03:28:25,860
We need to make sure that people have the opportunity to get the training and get the experience

2397
03:28:25,860 --> 03:28:28,640
they need to be ready to move up.

2398
03:28:29,120 --> 03:28:35,460
And some people perhaps come from a place of privilege or they've had more opportunities

2399
03:28:35,460 --> 03:28:36,480
in certain areas.

2400
03:28:36,800 --> 03:28:42,700
Well, we need to make sure that all of our employees get the kind of opportunities to develop

2401
03:28:42,700 --> 03:28:44,620
themselves to the best that they can be.

2402
03:28:44,620 --> 03:29:03,180
And then that gets back to kind of this whole thing of, I know that in my past as a manager I was held accountable for making sure that people were getting the opportunities that they needed to be the most qualified person to move forward.

2403
03:29:03,700 --> 03:29:12,180
And so I think that, you know, can take a lot of different forms including, you don't always have to have a formal mentoring program, right?

2404
03:29:12,180 --> 03:29:17,360
have managers that have internalized that and understand that's just part of their job is to

2405
03:29:17,360 --> 03:29:22,240
mentor their subordinates and help their subordinates develop those skills and abilities

2406
03:29:23,060 --> 03:29:28,920
for their greatest potential and that really helps the organization overall. So I think that

2407
03:29:30,280 --> 03:29:38,420
we're not where we want to be quite yet. We're certainly much better than we used to be

2408
03:29:38,420 --> 03:29:43,220
And I think that we do have a blueprint for how we can move forward.

2409
03:29:43,500 --> 03:29:49,760
And I'm looking forward to seeing this new approach, working more closely with HR.

2410
03:29:51,480 --> 03:29:59,020
And having some specific areas where it looks like we've identified, hey, here's some things that we really need to work on.

2411
03:30:00,000 --> 03:30:03,000
Thank you for seeing the outcome of those efforts. Thank you.

2412
03:30:04,180 --> 03:30:04,440
Thank you.

2413
03:30:04,900 --> 03:30:07,140
Excuse me.

2414
03:30:07,160 --> 03:30:08,000
Excuse me.

2415
03:30:08,520 --> 03:30:09,020
Excuse me.

2416
03:30:12,440 --> 03:30:21,000
A couple things, I guess. One of the things that I, I, I, I, I, I, I, I want to elaborate on is that the, the, I think, the strength of.

2417
03:30:21,700 --> 03:30:27,460
Kind of reorienting this program under administrative services that it is going to be very.

2418
03:30:27,460 --> 03:30:32,540
closely collaborating with HR I don't know how you can really have a successful

2419
03:30:32,540 --> 03:30:37,800
diversity and inclusion program if it's not working hand in glove with human

2420
03:30:37,800 --> 03:30:43,040
resources. I think also as somebody who's now, I guess, completely my fourth

2421
03:30:43,040 --> 03:30:47,760
week here, you know, our strength as an organization sometimes tends to be our

2422
03:30:47,760 --> 03:30:52,760
weakness. We are a very task oriented engineering center type of an

2423
03:30:52,760 --> 03:30:57,440
organization. We tend sometimes not to think about the things that we have to

2424
03:30:57,440 --> 03:31:02,920
do, in order to make people really feel included, feel welcomed, feel appreciated, because

2425
03:31:02,920 --> 03:31:11,620
we're very focused on projects, tasks, things that make the will go around.

2426
03:31:12,280 --> 03:31:18,960
So part of this program as well as is trying to make the time not only as managers, but

2427
03:31:18,960 --> 03:31:26,520
as an organization that really recognizes and creates the opportunities to value and create

2428
03:31:26,520 --> 03:31:33,260
emotional opportunities in an organization. And that certainly is something I'm going to be doing.

2429
03:31:34,780 --> 03:31:45,220
Also, it's something that we talk a little bit about with the legal department, you know, when we look at trying to create outcomes.

2430
03:31:46,660 --> 03:31:53,440
We need to balance the need to make sure, obviously, our pool is rich and we have a nice

2431
03:31:53,440 --> 03:31:59,000
diverse candidates when we're interviewing people and that we're doing things to attract

2432
03:31:59,000 --> 03:32:04,780
people to want to come working for the district, but yet also be very mindful that there's

2433
03:32:04,780 --> 03:32:12,260
still statutory provisions that prevent us from engaging in a lawful practices that you

2434
03:32:12,260 --> 03:32:18,260
no longer hiring the best, but you're hiring an orange person or a pink person.

2435
03:32:19,160 --> 03:32:24,580
So the most important thing is making sure we ultimately hire the person with the best credentials

2436
03:32:25,060 --> 03:32:31,540
and the best qualities while also making a superior effort to have having a rich diverse

2437
03:32:31,540 --> 03:32:32,600
candidate pool.

2438
03:32:32,800 --> 03:32:39,180
And that's something that both HR and the diversity and inclusion effort are really trying to

2439
03:32:39,180 --> 03:32:44,380
is pretty people from the outside. Of course, recognizing those and the more currently employed

2440
03:32:44,380 --> 03:32:49,600
to give them the professional development opportunities to prepare them from those chances

2441
03:32:49,600 --> 03:32:51,020
to rise in the organization.

2442
03:32:55,040 --> 03:32:56,760
Thank you, Susan. Any other comments?

2443
03:32:58,640 --> 03:32:59,100
Okay.

2444
03:33:04,850 --> 03:33:09,450
You touched on something that you talked about, you know, colors and so on and

2445
03:33:09,450 --> 03:33:13,350
is the best quality of our person. But that's what director Esther Mary and I've been saying all along.

2446
03:33:13,350 --> 03:33:19,970
You've got to make sure that pull applicants has the opportunity, then it all works.

2447
03:33:20,410 --> 03:33:25,950
The best qualified person is, but if they're not called, for instance, you know, whether

2448
03:33:25,950 --> 03:33:30,090
it be engineered or so on, here we just made some changes before you came here for the first

2449
03:33:30,090 --> 03:33:30,710
time.

2450
03:33:30,890 --> 03:33:32,530
I should have been done a long time ago.

2451
03:33:32,710 --> 03:33:37,010
Again, I go back to the 64 civil rights thing, but if you don't go out and out reach and

2452
03:33:37,010 --> 03:33:40,230
bring folks in, opportunity and out there.

2453
03:33:40,230 --> 03:33:46,230
So you get to just hurt someone saying the statistics here that our numbers were down.

2454
03:33:46,530 --> 03:33:50,270
So there was no question, but it's been for me 60 years, it's way too long.

2455
03:33:50,810 --> 03:33:56,110
So I'm going to say one more time, before I leave here, we're going to speed this process up.

2456
03:33:56,350 --> 03:34:01,330
Because I came from another agency when I left it was a lot better than when I got there.

2457
03:34:01,750 --> 03:34:02,990
And the numbers speak for itself.

2458
03:34:03,190 --> 03:34:07,470
But again, I'm not in Tony's right, we need the quarterly report to solve, but when it comes to promotions,

2459
03:34:08,170 --> 03:34:13,690
session planning. We're not there. So I just want to make sure that in the way I feel

2460
03:34:13,690 --> 03:34:18,130
up here, we got the majority board feels the same way. And so that's going to be taking

2461
03:34:18,130 --> 03:34:25,550
place. So you've been here for whatever for four weeks and it's too soon. But once that

2462
03:34:25,550 --> 03:34:30,830
month and a half is over, let's go to work. Absolutely. Thank you, Director Dr. Dr.

2463
03:34:31,930 --> 03:34:38,390
Yeah, I want to certainly agree with what Susan's comment, we want the best, but we also

2464
03:34:38,390 --> 03:34:47,650
need to have the panels reflect the community because too often people who think they're

2465
03:34:47,650 --> 03:34:52,570
the best look like themselves and that's not good enough.

2466
03:34:52,570 --> 03:34:58,970
So what we need to have is, we need to have panels that reflect the community.

2467
03:35:00,000 --> 03:35:11,100
We know that everybody gets a fair shake. So we want the best, but we also want to give everybody a fair shake. The only way to provide a fair shake is to make sure that everybody is on board.

2468
03:35:12,660 --> 03:35:27,280
And so if we have panels that leave people out, then we can assure a fair shake. So that's why I have a concern that we review these panels and we approve them.

2469
03:35:27,280 --> 03:35:30,520
So that we don't prevent anybody from being considered.

2470
03:35:31,480 --> 03:35:32,020
I agree.

2471
03:35:34,940 --> 03:35:35,240
OK.

2472
03:35:36,000 --> 03:35:36,600
Anything else?

2473
03:35:37,640 --> 03:35:40,660
So when I'm out in public and I'm talking about people

2474
03:35:40,660 --> 03:35:42,340
asking me what the water district is like.

2475
03:35:42,500 --> 03:35:45,520
I say it's like walking into the United Nations building.

2476
03:35:46,720 --> 03:35:51,820
All colors, all skin tones, diversity, languages.

2477
03:35:52,600 --> 03:35:55,180
I said it's very much like walking into the United Nations.

2478
03:35:55,700 --> 03:35:58,160
Those of you that have been there and know there I have.

2479
03:35:58,160 --> 03:36:02,840
You'll understand exactly what I'm saying, so even though we're saying there's a need for improvement,

2480
03:36:02,840 --> 03:36:09,160
I think we're doing a fine job of our currently and there's always room for improvement, so thank you for that great report.

2481
03:36:09,800 --> 03:36:11,100
Appreciate that.

2482
03:36:12,820 --> 03:36:14,840
Okay, let's move on to item 7.

2483
03:36:16,060 --> 03:36:23,780
Two recommended position on federal legislation, HR448, Huffman, water conservation rebate tax, parity act.

2484
03:36:23,780 --> 03:36:30,240
I'll get you being in the chair of the relevant members of the Board, Rick Calendar, Deputy Administrative Officer, for the Office of Government Relations.

2485
03:36:30,760 --> 03:36:37,180
We have one recommended action in front of you tonight, and that's a support position on HR488.

2486
03:36:37,200 --> 03:36:38,560
Excuse me, four, four, eight.

2487
03:36:38,620 --> 03:36:41,400
I have to be in the bill. This is dealing with the water position.

2488
03:36:42,500 --> 03:36:45,640
I have to get a motion to approve and the second.

2489
03:36:46,040 --> 03:36:47,500
All those any discussion?

2490
03:36:48,240 --> 03:36:49,140
The comment.

2491
03:36:49,740 --> 03:36:50,500
I'll listen.

2492
03:36:51,400 --> 03:36:51,980
Favorite say aye?

2493
03:36:52,480 --> 03:36:53,740
I'll oppose the motion passes.

2494
03:36:53,900 --> 03:36:54,380
Thank you, Rick.

2495
03:36:57,210 --> 03:36:58,450
Next item is.

2496
03:37:01,940 --> 03:37:02,500
Okay.

2497
03:37:02,660 --> 03:37:03,340
Next item is.

2498
03:37:06,000 --> 03:37:06,240
No.

2499
03:37:07,700 --> 03:37:07,920
7.

2500
03:37:07,920 --> 03:37:08,200
3.

2501
03:37:08,240 --> 03:37:09,080
Chief Executive Officer.

2502
03:37:09,200 --> 03:37:09,820
We did that earlier.

2503
03:37:10,620 --> 03:37:11,480
So 6.1.

2504
03:37:11,600 --> 03:37:14,340
We go back to the.

2505
03:37:15,260 --> 03:37:15,820
Capital.

2506
03:37:16,060 --> 03:37:16,280
Improve.

2507
03:37:17,400 --> 03:37:17,960
Program.

2508
03:37:18,520 --> 03:37:18,640
See.

2509
03:37:18,640 --> 03:37:19,260
Okay report.

2510
03:37:19,980 --> 03:37:21,140
Item 6.1.

2511
03:37:26,650 --> 03:37:27,970
No, we did 8.1.

2512
03:37:29,920 --> 03:37:30,880
Can we do 8.1?

2513
03:37:34,710 --> 03:37:35,150
Okay.

2514
03:37:35,690 --> 03:37:36,910
Right, 8.1, no.

2515
03:37:37,610 --> 03:37:37,930
Okay.

2516
03:37:38,450 --> 03:37:40,790
Report in structure of the office of ethics and corporate governance.

2517
03:37:42,550 --> 03:37:43,450
That's a category of words.

2518
03:37:47,290 --> 03:37:47,570
Ha.

2519
03:37:48,650 --> 03:37:49,730
How many envelopes?

2520
03:37:51,470 --> 03:37:52,050
Thank you, Ward.

2521
03:37:53,110 --> 03:37:54,190
Okay, this is your win.

2522
03:37:54,650 --> 03:37:56,450
Okay, you're on.

2523
03:37:56,870 --> 03:37:57,350
Okay.

2524
03:38:00,050 --> 03:38:06,830
The purpose of this report is to present the results of a study conducted by a consultant

2525
03:38:06,830 --> 03:38:15,230
SOA projects, Inc., if you recall, on June 9, 2015, the board discussed the structure

2526
03:38:15,230 --> 03:38:19,930
of the Office of Ethics and Corporate Governance and the request to review of the structure

2527
03:38:19,930 --> 03:38:21,810
of similar agencies.

2528
03:38:23,470 --> 03:38:29,670
The consultant made 11 recommendations, which listed in the report along with staff recommendations

2529
03:38:29,670 --> 03:38:30,670
and responses.

2530
03:38:33,200 --> 03:38:38,720
The consultant discussed several models for reporting structure of ethics function and staff

2531
03:38:38,720 --> 03:38:41,920
after careful consideration shows one of them.

2532
03:38:42,900 --> 03:38:48,720
As a result, the ethics and corporate governance function was moved out of the Office of

2533
03:38:48,720 --> 03:38:52,200
the CEO and into human resources.

2534
03:38:53,120 --> 03:38:55,460
I should point out that the consultant originally suggested

2535
03:38:55,460 --> 03:38:59,640
and strongly favored that the Office of Ethics

2536
03:38:59,640 --> 03:39:04,680
be moved under the District Council's office.

2537
03:39:06,480 --> 03:39:09,100
But they're now also showed that only 2%

2538
03:39:09,100 --> 03:39:12,600
of the cases that went before the Ethics function

2539
03:39:12,600 --> 03:39:15,620
were actually legal related.

2540
03:39:15,620 --> 03:39:21,860
Most of the issues were related to human resources, and so were referred to in the labor

2541
03:39:21,860 --> 03:39:24,660
relations of other functions within the human resources department.

2542
03:39:29,300 --> 03:39:36,860
So as a result, in October 2016, the interim CEO moved the two ethics staff, primarily

2543
03:39:36,860 --> 03:39:43,520
Norega, sorry, Norega, who leads the ethics function to the human resources office.

2544
03:39:46,410 --> 03:39:50,670
With that, I'll just in my comments and be happy to answer any questions you may have.

2545
03:39:53,200 --> 03:39:55,580
You have your right, you have your right.

2546
03:39:56,500 --> 03:39:57,640
Okay, anybody else?

2547
03:39:58,800 --> 03:39:59,540
Let me make a comment.

2548
03:40:01,040 --> 03:40:08,380
So as I've heard, tell me this, for a person back there, can't you put that, what we have on the regular

2549
03:40:10,160 --> 03:40:13,200
catchup on our own screens up here, that presentation?

2550
03:40:16,000 --> 03:40:18,480
Can't you do that? We didn't have a, we didn't have pop on the presentation.

2551
03:40:18,960 --> 03:40:27,720
But the one we have in our little device here, can't they put up here? Is it right now? Is the ethics understand the office or is it back to human resources?

2552
03:40:27,720 --> 03:40:29,140
It's back in human resources.

2553
03:40:29,860 --> 03:40:32,960
I never did want it there, so what's the rest of the board field like?

2554
03:40:34,700 --> 03:40:36,460
Because no matter what issue you have,

2555
03:40:37,040 --> 03:40:39,300
if this guy's going to go to legal to get clear, go ahead, Gary.

2556
03:40:42,370 --> 03:40:42,950
Yeah, that's what I'm saying.

2557
03:40:44,970 --> 03:40:46,630
What I don't understand, when he's presentation,

2558
03:40:46,830 --> 03:40:48,830
come up, why aren't they on the board to monitoring?

2559
03:40:50,860 --> 03:40:51,440
Yeah, I

2560
03:40:54,120 --> 03:40:56,380
would like that.

2561
03:40:56,400 --> 03:40:58,600
Any comments from, I don't know what I'm saying.

2562
03:40:58,880 --> 03:41:02,460
You know, I saw that, I have it on my agenda either, yeah.

2563
03:41:03,020 --> 03:41:07,620
What's the pressure of the board do you want to keep the way it is or do you want to change it?

2564
03:41:07,740 --> 03:41:08,100
Go ahead, Barbara.

2565
03:41:12,200 --> 03:41:14,020
These mics do not work properly.

2566
03:41:15,740 --> 03:41:24,240
I think I had some concerns in the past, which made me interested in seeing it under legal.

2567
03:41:24,860 --> 03:41:29,380
But I think at the same time we have professional staff here.

2568
03:41:29,660 --> 03:41:35,700
They've come forward with recommendations and I'm certainly willing to give their recommendations a chance to see

2569
03:41:35,700 --> 03:41:40,020
if they work. If they don't work, we can always change it,

2570
03:41:42,160 --> 03:41:44,940
but our job is to basically say

2571
03:41:44,940 --> 03:41:50,220
the kind of outcomes we want from staff, and I'm confident that our management team can

2572
03:41:50,220 --> 03:41:53,400
make this organization structure work. Thank you.

2573
03:41:53,640 --> 03:41:56,040
Thank you. Here you go.

2574
03:41:58,600 --> 03:42:00,600
Red swing, director swing.

2575
03:42:03,840 --> 03:42:05,220
Just plug it in yourself. It'll work.

2576
03:42:08,550 --> 03:42:10,610
Thank you, Vice Chair.

2577
03:42:16,270 --> 03:42:22,030
I read the agenda memo and staff's analysis.

2578
03:42:22,930 --> 03:42:24,630
I support staff's analysis.

2579
03:42:25,270 --> 03:42:29,730
I think it makes sense, the logic that you laid out.

2580
03:42:29,990 --> 03:42:34,530
And as Director Keegan said that we as a board member,

2581
03:42:34,710 --> 03:42:40,570
we trust the management has the best way of managing this function,

2582
03:42:40,570 --> 03:42:44,310
knowing that it's an important function to the board.

2583
03:42:44,930 --> 03:42:50,150
And if it doesn't work, then now we can change it accordingly.

2584
03:42:50,710 --> 03:42:57,570
But I think we should give the opportunity for staff to do it,

2585
03:42:57,610 --> 03:43:01,430
and then review it on the regular basis.

2586
03:43:02,890 --> 03:43:03,750
Thank you, Director Director.

2587
03:43:03,970 --> 03:43:07,800
Thank you, Mr. Chair.

2588
03:43:07,800 --> 03:43:11,520
I just wanted to say that I concur with what's been said.

2589
03:43:12,200 --> 03:43:20,990
I think that the analysis that was done in the reasoning for moving off the ethics officer

2590
03:43:20,990 --> 03:43:26,790
over to HR makes sense and I'm supportive.

2591
03:43:28,150 --> 03:43:29,410
Thank you very much.

2592
03:43:30,070 --> 03:43:30,230
Thank you.

2593
03:43:30,230 --> 03:43:30,710
Rick or Santos?

2594
03:43:31,670 --> 03:43:32,290
Yes, but the chair.

2595
03:43:32,550 --> 03:43:32,930
Yes, of course.

2596
03:43:33,110 --> 03:43:33,490
I disagree.

2597
03:43:33,810 --> 03:43:35,470
When I had it before, it was a conflict.

2598
03:43:35,690 --> 03:43:36,310
There's no question.

2599
03:43:36,850 --> 03:43:38,950
We had a thorough discussion here and that's why I went to legal.

2600
03:43:38,950 --> 03:43:41,650
And it's all said and done and legal is going to have to review this.

2601
03:43:41,730 --> 03:43:44,970
When you have an in-house of any way, you don't care how good your staff is.

2602
03:43:45,130 --> 03:43:49,910
It's going to become political, it's become employee problems, it's not good.

2603
03:43:50,350 --> 03:43:54,070
When Stan's off against it, he just says, I'm going to ship it out, it becomes independent.

2604
03:43:54,590 --> 03:43:55,790
And this is there's no connection.

2605
03:43:56,310 --> 03:43:59,070
And you've got to be sure this way. This is the best way to do it.

2606
03:43:59,170 --> 03:44:01,630
It's not just adamant about it. It just makes common sense.

2607
03:44:01,770 --> 03:44:02,970
If it don't make sense, it's nonsense.

2608
03:44:03,650 --> 03:44:06,510
If you don't do it that way, you're going to have the same problems we had before.

2609
03:44:06,510 --> 03:44:09,490
And he's going to have somebody attach to somebody.

2610
03:44:09,850 --> 03:44:14,430
He goes like one more time, goes to legal office, he ships it out, and we sit there and we get the results.

2611
03:44:14,670 --> 03:44:15,430
And there's no connections.

2612
03:44:15,710 --> 03:44:16,190
That's clean.

2613
03:44:17,090 --> 03:44:19,630
So I don't support your recommendation at all.

2614
03:44:20,710 --> 03:44:22,210
Thank you, Director Dr. Cremon.

2615
03:44:25,040 --> 03:44:25,440
Thank you, Chair.

2616
03:44:25,620 --> 03:44:29,260
Yeah, I don't think this is about, I definitely see what Director Santos has.

2617
03:44:29,280 --> 03:44:30,760
This isn't about trusting management.

2618
03:44:30,960 --> 03:44:37,560
I mean, in many organizations, for example, the CFO reports up to the board with a dotted line relationship.

2619
03:44:37,560 --> 03:44:43,580
relationships. So it's not about trust. I think at the end of the day almost all these ethics things do go to legal

2620
03:44:43,580 --> 03:44:45,560
some way at least for review.

2621
03:44:46,260 --> 03:44:48,500
But I do hear you said you surveyed.

2622
03:44:48,760 --> 03:44:51,440
Did you say it's in the bottom two percent of structures?

2623
03:44:53,640 --> 03:44:53,760
No.

2624
03:44:54,240 --> 03:44:59,920
What I was saying was that only 2 percent of the cases we actually received in the ethics office.

2625
03:45:00,000 --> 03:45:19,640
Office are actually legal related to be referred to the legal office. The other 98 percent are essentially conflicts of employees that have to do with questions or concerns about some process or that need to be referred to the labor office has nothing to do with legal issues.

2626
03:45:19,640 --> 03:45:21,560
And so I just want to make it clear.

2627
03:45:22,160 --> 03:45:25,740
Every time there's a, we work very closely with the legal team.

2628
03:45:26,220 --> 03:45:28,980
And every time there's a issue that requires legal intervention,

2629
03:45:29,540 --> 03:45:32,220
it is shipped to the, to the district council's office.

2630
03:45:32,580 --> 03:45:36,260
Also, just so you know that the new procedures have designed,

2631
03:45:36,540 --> 03:45:39,300
including the floor charges presented to you in your packets,

2632
03:45:40,300 --> 03:45:44,820
has clearly outlined that if there's an allegation against myself,

2633
03:45:44,820 --> 03:46:00,600
the CEO, Susan Stanton, the interim CEO, or the board, those issues will be referred directly to the district council's office, so that takes away the conflict or even perceived conflict.

2634
03:46:01,300 --> 03:46:05,920
Did our did we discuss this with representative, our representative employees?

2635
03:46:09,700 --> 03:46:10,460
Yes.

2636
03:46:10,460 --> 03:46:13,880
to all the bargaining groups and they all didn't have any changes.

2637
03:46:14,060 --> 03:46:17,540
In fact, I think one of the presidents called me and said he was very happy to see

2638
03:46:17,540 --> 03:46:19,740
there at the newly structured process.

2639
03:46:20,660 --> 03:46:23,740
Because we don't want to have one of these cases like we had last time with

2640
03:46:23,740 --> 03:46:26,440
ethics people investigating their own employees.

2641
03:46:27,560 --> 03:46:28,360
That one happened.

2642
03:46:31,390 --> 03:46:31,890
Thank you, Director.

2643
03:46:31,990 --> 03:46:32,590
Director Sma.

2644
03:46:33,390 --> 03:46:34,450
Okay, just two things.

2645
03:46:34,490 --> 03:46:38,790
Is there a reporting mechanism to us about these things?

2646
03:46:43,500 --> 03:46:50,540
If the current system exists where if there is a legal issue, including a lawsuit, you'll

2647
03:46:50,540 --> 03:46:52,200
be presented that information in close session.

2648
03:46:53,840 --> 03:46:56,060
That's why I'm asking about the other side.

2649
03:46:56,520 --> 03:46:58,940
I want to know about the other stuff that's not reported.

2650
03:47:00,600 --> 03:47:01,980
Is there reporting mechanism?

2651
03:47:02,580 --> 03:47:03,580
Right now to the board.

2652
03:47:03,780 --> 03:47:05,360
Right now, currently to the board, no.

2653
03:47:05,360 --> 03:47:06,960
There is no mechanism directed to the board.

2654
03:47:09,760 --> 03:47:16,160
You might consider that because I think we, you know, it's helpful for us, maybe we should

2655
03:47:16,160 --> 03:47:20,540
have a report in a year. I don't know. But we have something like this in the process like

2656
03:47:20,540 --> 03:47:25,420
that we ought to have a report. So we know it's fine and we can forget about it. But I got

2657
03:47:25,420 --> 03:47:29,980
one question that I have always asked, and everybody that's been here for more than a couple

2658
03:47:29,980 --> 03:47:42,620
is what that is. That's 4,700. Who enforces 4,700? I am not under any illusion. We

2659
03:47:42,620 --> 03:47:50,040
have had problems in this organization with people who have conflicts, legal, financial,

2660
03:47:50,760 --> 03:47:54,840
conflicts, and then nobody regulating these 700.

2661
03:47:56,580 --> 03:48:00,440
Well, actually, we have a staff in the ethics office that manages that program.

2662
03:48:00,440 --> 03:48:01,780
I mean, we do a tell you to report.

2663
03:48:01,980 --> 03:48:08,440
I want to know who's, I want to know who's monitoring these things, because, again,

2664
03:48:08,560 --> 03:48:13,640
you know, we have had cases where they have been economic conflicts.

2665
03:48:15,140 --> 03:48:23,740
And in some cases, even reported by people, but no monitor, no, and council can tell you about some of those.

2666
03:48:23,740 --> 03:48:29,880
So that's what we need to prevent. I've asked about this at least 10 times a year.

2667
03:48:29,960 --> 03:48:34,640
Every time it comes up, when we have the ordinance come up, we approve it annually.

2668
03:48:35,460 --> 03:48:40,080
Two or three other times, I ask about it, and nobody everybody keeps saying we're working on it.

2669
03:48:40,360 --> 03:48:44,120
This is the 20th year that I've asked about it. No, 21st.

2670
03:48:46,040 --> 03:48:50,280
Well, for truth is that we are actually in the process of updating a policy on that matter.

2671
03:48:50,280 --> 03:48:55,980
I should be updating our ethics policy in general, and we can certainly take a attempt to address that.

2672
03:48:56,520 --> 03:48:59,860
That's counsel to share with you some of the cases, so you know that I'm not making this up.

2673
03:49:00,000 --> 03:49:02,980
No, I believe you. I will, I will get pretty serious.

2674
03:49:03,620 --> 03:49:12,550
And you know, the very serious cases, we don't monitor stuff, then I do it.

2675
03:49:12,770 --> 03:49:15,810
You know, I'm sure there's a lot of managers including myself who says,

2676
03:49:16,030 --> 03:49:17,730
Why should we file it if nobody's watching?

2677
03:49:19,150 --> 03:49:25,830
I have a follow-up question on it, if there's a comment or a complaint or about a form

2678
03:49:25,830 --> 03:49:29,890
700 conflict, is that reported to the FEPC?

2679
03:49:30,990 --> 03:49:32,170
Yeah, we find out about it.

2680
03:49:32,670 --> 03:49:39,790
Well, but what consequences are from the FEPC to those complaints and questions of violation

2681
03:49:39,790 --> 03:49:40,750
of form 700?

2682
03:49:41,070 --> 03:49:44,130
If there's a violation of the conflict, there's a conflict, there's a conflict.

2683
03:49:45,510 --> 03:49:49,330
Well, it's certainly a violation of the district's current ethics policy.

2684
03:49:49,550 --> 03:49:52,910
We're revising it, but it's certainly a violation of the current ethics policy.

2685
03:49:53,490 --> 03:49:57,710
And it could also be referred to the FEPC for could be.

2686
03:49:57,790 --> 03:49:59,730
So that means I'm here in that it has not been.

2687
03:50:00,670 --> 03:50:04,990
I don't think in the past, well, let's stay in address this.

2688
03:50:07,920 --> 03:50:17,540
Mr. Chair, there's a board. I've been here seven years. I don't recall a forms of invalidation being reported.

2689
03:50:18,600 --> 03:50:20,400
So then there are no violations in.

2690
03:50:20,880 --> 03:50:23,740
I'm not. I could almost say there's been this been reported.

2691
03:50:24,740 --> 03:50:27,060
Well, then I'm confused because these are public documents.

2692
03:50:27,060 --> 03:50:31,840
some public complaints should be reported automatically do the FPC and let them handle it.

2693
03:50:32,560 --> 03:50:34,480
They have their own board and governance that will handle it.

2694
03:50:34,480 --> 03:50:40,200
I think this goes back to, is the question of the director of St. Merra asked, who

2695
03:50:40,200 --> 03:50:43,220
which he has not had a satisfaction for answer?

2696
03:50:44,800 --> 03:50:50,100
Well, I think he's absolutely correct, Norma, I'm sorry.

2697
03:50:54,870 --> 03:50:59,550
Yeah, so I just want to make sure I'm clear on what the board wants to see here.

2698
03:50:59,550 --> 03:51:07,970
And I think that the board wants us and as managers to be actively monitoring the

2699
03:51:07,970 --> 03:51:15,950
form 700 of people who are making key critical decisions and to have that data accessible

2700
03:51:15,950 --> 03:51:23,790
to them as well because I think it is accessible to some but I don't know what the accessibility

2701
03:51:23,790 --> 03:51:34,390
the is to all managers and that we should make a part of the managers protocol to have a robust

2702
03:51:34,390 --> 03:51:40,330
look at conflicts that they do exist within the units of the fairly regular basis. And so I

2703
03:51:40,330 --> 03:51:46,150
just want to understand is that what the board is looking for and to also have some report back

2704
03:51:46,150 --> 03:51:52,310
on some of the findings from those, from that process?

2705
03:51:54,490 --> 03:51:57,430
And just one additional minor point I did want to make to the board.

2706
03:51:57,730 --> 03:52:02,870
And the ethics training we do provide employees, which, as you know, we have to put on

2707
03:52:02,870 --> 03:52:08,390
every two years, there is an admonition in the training that the Form 700 is not an empty exercise

2708
03:52:08,390 --> 03:52:14,290
that it is really incumbent upon people to use them as tools to identify conflicts and

2709
03:52:14,290 --> 03:52:20,910
managers to be aware, but I do understand your concern in terms of whether there could be

2710
03:52:20,910 --> 03:52:26,630
a way to bolster that process to ensure that there are no conflicts.

2711
03:52:27,250 --> 03:52:27,930
And I think that's a good one.

2712
03:52:28,050 --> 03:52:33,230
To just to follow up, if there's an appearance of a conflict of interest, what does that

2713
03:52:33,230 --> 03:52:33,450
go?

2714
03:52:34,310 --> 03:52:39,470
Well, people with any concerns can certainly address those concerns to the ethics unit currently.

2715
03:52:39,790 --> 03:52:41,170
And what does it go beyond that?

2716
03:52:41,170 --> 03:52:46,570
Well, they would investigate it and if there is determined to be a violation, there would be a warning.

2717
03:52:47,370 --> 03:52:49,150
So there's no recording this to the FPC.

2718
03:52:53,740 --> 03:52:58,420
It really depends on the applicability, having worked elsewhere in the last two years,

2719
03:52:58,880 --> 03:53:00,900
where there was, in fact, a violation.

2720
03:53:01,500 --> 03:53:06,280
I did refer that case to the FPC, and they investigated it and addressed it.

2721
03:53:06,280 --> 03:53:17,900
So, I would not, and I'm sure we would not hold ourselves back from reporting a case to a PVC event, it's applicable.

2722
03:53:22,020 --> 03:53:22,960
I also want to point out that.

2723
03:53:22,960 --> 03:53:23,800
Do you speak?

2724
03:53:25,460 --> 03:53:26,220
Do you have any questions?

2725
03:53:26,440 --> 03:53:26,960
Do you have any questions?

2726
03:53:28,060 --> 03:53:31,160
I think, and I always, is there a question?

2727
03:53:31,620 --> 03:53:38,380
Just going to say 100% of our employees who are required to complete the form 700 during the last cycle completed.

2728
03:53:38,380 --> 03:53:41,520
So we have 100% response rate. Just want to share that.

2729
03:53:41,780 --> 03:53:45,200
Okay. That's not the question. Okay, but that's like director Kremlin.

2730
03:53:45,600 --> 03:53:46,860
Actually, I think I-

2731
03:53:46,860 --> 03:53:47,180
Yeah, director.

2732
03:53:47,320 --> 03:53:48,540
Do you get a dive bump for you again?

2733
03:53:48,860 --> 03:53:50,340
Sorry about that.

2734
03:53:50,740 --> 03:53:51,020
Okay.

2735
03:53:52,020 --> 03:53:53,580
So a couple of things.

2736
03:53:54,740 --> 03:53:55,460
When is-

2737
03:53:55,460 --> 03:54:08,360
I think the board has expressed their opinion that it sounds like our current process is-

2738
03:54:08,360 --> 03:54:19,620
Obviously, as we are responsible for that information, but it may be appropriate for at least some level of review to make sure that there are no conflicts and that's an issue.

2739
03:54:20,040 --> 03:54:22,380
And then, as Director Estimera was suggesting,

2740
03:54:24,560 --> 03:54:27,540
and I have kind of mixed feelings about this.

2741
03:54:28,480 --> 03:54:39,960
Do I think there's a workaround and that's this idea of reviewing the ethics complaint and maybe it needs to be part of our CEO review process.

2742
03:54:39,960 --> 03:54:45,000
I don't need to see the details of every ethics complaint and how it was resolved.

2743
03:54:45,180 --> 03:54:54,260
I think the board is interested in seeing are their trends, are their risks that we're running, where we're seeing the same kinds of things happen over and over again.

2744
03:54:54,260 --> 03:54:59,940
right now, we don't have a handle on them at all, so just a kind of summer.

2745
03:55:00,000 --> 03:55:08,100
Free reports unto the board, I think, might go away towards alleviating some of our concerns and if the data

2746
03:55:08,100 --> 03:55:12,880
suggests there's a need to dig deeper than the board could do that at that time, so that would be my recommendation.

2747
03:55:15,410 --> 03:55:16,970
Thank you, Director of Directors Mayor.

2748
03:55:17,630 --> 03:55:22,410
Yeah, I want to be clear about what I'm talking about and I think the CEO described it.

2749
03:55:23,350 --> 03:55:24,610
And that is this.

2750
03:55:27,180 --> 03:55:30,660
We up here are required to file 4,700.

2751
03:55:30,660 --> 03:55:36,900
It's okay? Well, we get in trouble. Somebody finds out somebody reports it. We and employees

2752
03:55:36,900 --> 03:55:45,100
like some folks here, and we don't sit on on millions of dollars of authorized expenditures,

2753
03:55:45,840 --> 03:55:52,220
okay? We have managers that have authorization to expend millions of dollars. And when

2754
03:55:52,220 --> 03:56:00,320
they do that, and they have a conflict with somebody, who discovers it? That's my point. The

2755
03:56:00,320 --> 03:56:05,900
manager who's in charge of that person ought to be monitoring because that's why we filed

2756
03:56:05,900 --> 03:56:06,140
these.

2757
03:56:06,220 --> 03:56:11,480
We filed these so that a manager can say, but I got five people, I got five people and

2758
03:56:11,480 --> 03:56:15,700
all I have to do would make sure that their relatives aren't buying from us and they

2759
03:56:15,700 --> 03:56:16,820
ain't approving contracts.

2760
03:56:18,020 --> 03:56:19,460
That's what this is about.

2761
03:56:20,680 --> 03:56:26,960
All we need are assurances that we have a system where managers are required, they don't have

2762
03:56:26,960 --> 03:56:27,740
to check everybody.

2763
03:56:27,740 --> 03:56:34,620
They just get whatever they get. That's why you've found forms 700. So you don't go around and say we got 800 employees. We've got to watch them all.

2764
03:56:34,940 --> 03:56:43,560
No, it's just the people who file them the reason they file them is to give notice to us as an organization that they may have conflicts.

2765
03:56:44,040 --> 03:56:52,160
And if they have conflicts, it's worth a lot. We have a big exposure. That's what this whole system is about.

2766
03:56:52,160 --> 03:56:54,540
That's great that we give people a final.

2767
03:56:55,340 --> 03:56:58,420
But who's bothering them, right?

2768
03:56:58,700 --> 03:57:03,140
How do we know who is following it?

2769
03:57:03,480 --> 03:57:11,400
And all we need is some system that whether the manager, whoever it is, gets these and says,

2770
03:57:12,800 --> 03:57:16,420
let me see, you know, how much money you spend this month or you approved this month

2771
03:57:16,420 --> 03:57:17,940
and make sure that it wasn't a remedy.

2772
03:57:17,940 --> 03:57:24,140
I don't care how you do it, but the point is, oh, we need a system that the whole world

2773
03:57:24,140 --> 03:57:31,360
says, yeah, those people forms 700s a file, they have somebody to monitor them and that's

2774
03:57:31,360 --> 03:57:36,940
how they know that there's no conflicts, that there's no problem, where there are conflicts

2775
03:57:36,940 --> 03:57:42,040
that be monitored and so everybody can sleep very comfortably and not worry about it.

2776
03:57:42,480 --> 03:57:44,020
That's all I'm trying to get to.

2777
03:57:44,020 --> 03:57:47,680
Once we do that, we don't need to know because we have a system.

2778
03:57:47,940 --> 03:57:49,060
Bill, six, six, eight.

2779
03:57:49,180 --> 03:57:49,820
That's all.

2780
03:57:52,080 --> 03:57:52,520
Dr. Kremlin?

2781
03:57:53,960 --> 03:57:57,060
Thank you, Chair. Yeah, I agree. You know, we have this public trust.

2782
03:57:59,340 --> 03:58:05,160
And a ministerial system to be sure people filled something out, which they could just put their name on.

2783
03:58:05,680 --> 03:58:06,460
That means nothing.

2784
03:58:07,840 --> 03:58:09,460
That's, you know, that's nothing.

2785
03:58:09,620 --> 03:58:14,760
I think we need a manager review and an ethics review here if not a legal review, but let's not.

2786
03:58:14,760 --> 03:58:21,380
If we're putting the ethics department not under legal, and I actually see Dick's point,

2787
03:58:21,440 --> 03:58:26,180
I got to think about it a little bit more, but I don't know where, if this is a motion

2788
03:58:26,180 --> 03:58:31,360
or this is at another time, but basically we need to go beyond, I believe this is going

2789
03:58:31,360 --> 03:58:37,040
beyond a ministerial filling out the form to managers affirmatively reviewing as a condition

2790
03:58:37,040 --> 03:58:42,460
of their job and an ethics review looking to the forums and applying common sense on what

2791
03:58:42,460 --> 03:58:49,540
going on here, because this procedure right now is a waste of time, just being sure people

2792
03:58:49,540 --> 03:58:53,440
fill that was forms out, or sign their name to it, that's useless.

2793
03:58:54,120 --> 03:58:59,320
That's a bare legal requirement that is not a best practice, and it's a little bit shameful,

2794
03:58:59,580 --> 03:58:59,780
actually.

2795
03:59:04,420 --> 03:59:09,460
So, one of the things I should share with you, managers are instructed during the training

2796
03:59:09,460 --> 03:59:16,060
that they receive, that it's their responsibility to monitor their subordinates' forms.

2797
03:59:16,640 --> 03:59:20,800
They also look informed way to find those forms, it's on their one of our x drives.

2798
03:59:21,160 --> 03:59:25,480
And so we will certainly look at other options, that's certainly a good idea.

2799
03:59:25,900 --> 03:59:30,400
But more importantly, I think we will be a little more explicit in our instruction to them

2800
03:59:30,400 --> 03:59:34,680
to your point that they need to be taking active role in that responsibility,

2801
03:59:39,360 --> 03:59:39,440
taking

2802
03:59:39,440 --> 03:59:40,740
those files are.

2803
03:59:42,740 --> 03:59:42,800
Yeah.

2804
03:59:43,440 --> 03:59:45,340
Well, can you take the policy?

2805
03:59:47,100 --> 03:59:53,900
It's an extra commotion way that we've brought this to you for, to receive information

2806
03:59:53,900 --> 03:59:56,000
on when the policy is updated.

2807
03:59:56,300 --> 03:59:59,920
It doesn't need your approval, but we can provide it for the board to the deal.

2808
04:00:00,000 --> 04:00:13,560
Do you have a comment? It's an administrative policy, which is not one that's normally approved by the Board.

2809
04:00:19,300 --> 04:00:21,460
We might read it before we proceed.

2810
04:00:21,580 --> 04:00:25,600
Well, no. You've made your desires very clear, so it will be brought to you.

2811
04:00:25,600 --> 04:00:26,280
Yes.

2812
04:00:27,360 --> 04:00:27,520
No.

2813
04:00:28,040 --> 04:00:32,700
Well, I just wanted to add on the previous conversation in terms of the expectations of

2814
04:00:32,700 --> 04:00:39,920
the managers to review that, and it sounds more and more that this is a very important

2815
04:00:39,920 --> 04:00:46,920
issue for the board, something that we should be putting into the managers work plan to ensure

2816
04:00:46,920 --> 04:00:53,200
that that is one of the issues that they're doing just like safety training, ensuring that,

2817
04:00:53,200 --> 04:00:57,440
and ensuring that they're qualified in all the forms of hundreds of

2818
04:00:57,440 --> 04:01:01,680
apical people in their units is something that we should have as well

2819
04:01:01,680 --> 04:01:07,760
as a standing item in everybody's work plan, who manages people who have

2820
04:01:07,760 --> 04:01:08,720
potential conflicts.

2821
04:01:13,880 --> 04:01:14,920
So just Susan.

2822
04:01:15,940 --> 04:01:20,180
Yeah, I guess to follow up, what was Commissioner was saying,

2823
04:01:20,880 --> 04:01:22,360
we can expand.

2824
04:01:22,360 --> 04:01:32,360
And I think I know what you're looking for, we can come up with something in, and put

2825
04:01:32,360 --> 04:01:34,520
more definition into the process.

2826
04:01:35,100 --> 04:01:41,560
I think the challenge in this area is often what is legal, sometimes is not ethical.

2827
04:01:42,660 --> 04:01:47,840
And what is not right, and this is not necessarily a cup of the law.

2828
04:01:48,640 --> 04:01:54,740
So, well, well, I will bring something back to you.

2829
04:01:55,000 --> 04:01:55,680
Director Santos?

2830
04:01:57,440 --> 04:01:59,180
I just leave the fellow board members of this.

2831
04:01:59,460 --> 04:02:05,240
The less you have in-house fingerprints on any document, the safer it is.

2832
04:02:06,480 --> 04:02:09,340
I've been here long enough to see where it becomes political.

2833
04:02:09,640 --> 04:02:11,820
It comes connected and will repeat myself.

2834
04:02:11,980 --> 04:02:13,400
You got to think about this.

2835
04:02:14,080 --> 04:02:17,260
The less you have to do with some file of complaint or ethics,

2836
04:02:17,260 --> 04:02:22,740
The better off we are, stand and get it. Again, outside council, nobody has figured

2837
04:02:22,740 --> 04:02:26,040
President, take my word for it. I'm telling you. It's a way of,

2838
04:02:28,770 --> 04:02:29,190
okay,

2839
04:02:31,970 --> 04:02:34,210
anybody else? Okay,

2840
04:02:34,270 --> 04:02:37,770
so there's no board action required just to receive the report. Is that correct?

2841
04:02:39,960 --> 04:02:40,240
Oh, we

2842
04:02:40,240 --> 04:02:44,200
do have a speaker excuse me. Liz Bettencourt?

2843
04:02:53,670 --> 04:02:55,970
That's you're going to forget me.

2844
04:02:56,230 --> 04:02:59,110
It was a bit in the court, I'm a president of the Employee Association.

2845
04:03:01,090 --> 04:03:06,050
A couple of things on this, I was taking notes while you were attacking, so forgive me

2846
04:03:06,050 --> 04:03:07,410
for reading from my phone.

2847
04:03:08,350 --> 04:03:16,510
On the 700, the Form 700, I totally agree with the concept of some sort of monitoring and

2848
04:03:16,510 --> 04:03:27,970
But in addition to that, some clarity to everyone, employees all the way up, on how it is

2849
04:03:27,970 --> 04:03:35,750
discerned who will and who will not have to fill out the form, whether, and I say that because

2850
04:03:35,750 --> 04:03:39,570
at some point, you're doing it by classification or you're doing it by position.

2851
04:03:40,510 --> 04:03:43,270
Sometimes the inconsistencies are confusing to people.

2852
04:03:43,270 --> 04:03:48,710
I have folks who come to me all the time and say how come I'm having to fill it out and she does and then we're doing the same job

2853
04:03:48,710 --> 04:03:53,190
So some kind of explanation that's that's out there for people would be very very helpful

2854
04:03:54,870 --> 04:03:55,310
Also

2855
04:03:58,480 --> 04:04:01,120
on the issue of

2856
04:04:01,120 --> 04:04:07,860
The assignment you heard me here before our recommendation our suggestion was that it would go under legal

2857
04:04:09,220 --> 04:04:09,660
we

2858
04:04:11,020 --> 04:04:20,520
We talked to CEO about it, basically what we said was kind of what you did, which is based

2859
04:04:20,520 --> 04:04:25,220
on her word, we're willing to hear this out and give it a shot and see how it will work.

2860
04:04:26,700 --> 04:04:33,100
But I am concerned about the fingerprints that Director Santos mentioned, and it's not

2861
04:04:33,100 --> 04:04:36,440
a reflection on who the current staff or managers are right now.

2862
04:04:36,440 --> 04:04:39,680
It's just that it has happened, it's happened more than once,

2863
04:04:40,380 --> 04:04:42,760
and even my short 13 years here.

2864
04:04:43,300 --> 04:04:44,760
So we don't want to see it happen again.

2865
04:04:45,680 --> 04:04:48,740
We also, I also think that regular reporting to the board

2866
04:04:48,740 --> 04:04:53,140
in some fashion on ethics and e-o issues

2867
04:04:53,140 --> 04:04:56,340
makes a lot of sense to us to, we think that you should be seeing

2868
04:04:56,340 --> 04:04:59,120
what that looks like and whether there are trends in there.

2869
04:05:00,180 --> 04:05:11,100
And finally, on policy review, administrative policies are generally looked at as stakeholder review.

2870
04:05:11,640 --> 04:05:17,220
We get to look at them. We get to have two cents put into them. I would consider you as stakeholder.

2871
04:05:17,880 --> 04:05:27,420
So I would fire you. I would recommend that you do see them. And then perhaps when we're looking at them as stakeholders from the labor side of it,

2872
04:05:27,420 --> 04:05:31,200
We can share our thoughts on what works and what doesn't work in some of them.

2873
04:05:31,420 --> 04:05:32,360
Thank you.

2874
04:05:34,570 --> 04:05:34,610
Okay.

2875
04:05:36,170 --> 04:05:38,410
That closes item 8.1.

2876
04:05:38,770 --> 04:05:40,810
Next item is 6.1.

2877
04:05:41,190 --> 04:05:41,970
The CIP.

2878
04:05:51,540 --> 04:05:54,320
Good evening, Javler, Ralla, and members of the Board.

2879
04:05:55,060 --> 04:05:56,320
My name is Notwin.

2880
04:05:57,080 --> 04:06:01,680
In Turin, Deputy Officer with the Watershed Design Construction Division,

2881
04:06:02,280 --> 04:06:05,840
when we tonight from the wanted utility capital program,

2882
04:06:05,840 --> 04:06:12,580
We have Assistant Office of Chris Hacks and Unit Manager, Beth Redmond, and we here present

2883
04:06:12,580 --> 04:06:22,320
an item 6.1 to you, requesting the board to review and authorize, stop the distribute

2884
04:06:23,080 --> 04:06:32,480
the draft fiscal year 2016 to fiscal year 2022 capital improvement program to the

2885
04:06:32,480 --> 04:06:39,240
these in the county and county of Santa Clara. This is our annual process of reviewing and

2886
04:06:39,240 --> 04:06:49,860
update in our capital improvement program with the what authorization staff is prepared to transmit

2887
04:06:49,860 --> 04:06:55,680
the copy of the draft, capital improvement program to the county and to the cities within

2888
04:06:55,680 --> 04:07:03,440
county for that input and also confirmation that our program is consistent with that general

2889
04:07:03,440 --> 04:07:04,000
plant.

2890
04:07:12,630 --> 04:07:12,810
Good.

2891
04:07:15,790 --> 04:07:17,990
I have a motion and a second to drop any discussion.

2892
04:07:20,440 --> 04:07:22,660
I'll close the favor signify by saying aye.

2893
04:07:22,960 --> 04:07:25,200
I will oppose the carries.

2894
04:07:26,140 --> 04:07:26,680
Thank you.

2895
04:07:27,660 --> 04:07:30,660
I just have one appointment clarification.

2896
04:07:31,140 --> 04:07:37,120
I know that earlier, Chiverelli, you had talked about seeking federal assistance for

2897
04:07:37,120 --> 04:07:39,180
the coyote creek.

2898
04:07:39,180 --> 04:07:45,640
It's a great project in regards to flooding issues and so I just wanted to make sure that

2899
04:07:45,640 --> 04:07:55,000
as part of the CIP that you wanted CIP at HUD Committee to actually look at that and

2900
04:07:55,000 --> 04:08:02,840
see how we could potentially expedite any of the coyote creek flooding issues to come to

2901
04:08:02,840 --> 04:08:08,960
for resolution to look at any types of funding opportunities that may be out there to try to

2902
04:08:08,960 --> 04:08:10,320
pursue that to the fullest.

2903
04:08:10,620 --> 04:08:11,440
That is correct.

2904
04:08:12,660 --> 04:08:14,020
I wanted to ensure that that was.

2905
04:08:14,020 --> 04:08:19,180
So that includes the action in the motion that we've just made in past.

2906
04:08:19,620 --> 04:08:20,160
We clear on that.

2907
04:08:21,060 --> 04:08:21,600
Director Sway.

2908
04:08:23,480 --> 04:08:24,680
I'm clear on that.

2909
04:08:25,100 --> 04:08:26,780
And I also want to report that.

2910
04:08:26,780 --> 04:08:29,260
Actually, the staff to come to me already started that process.

2911
04:08:30,300 --> 04:08:30,440
Okay.

2912
04:08:30,800 --> 04:08:31,000
Great.

2913
04:08:31,000 --> 04:08:35,120
Okay, so just a council,

2914
04:08:38,070 --> 04:08:39,370
nothing to report, okay?

2915
04:08:40,030 --> 04:08:40,950
Committee reports,

2916
04:08:44,500 --> 04:08:46,700
it starts with Director Kagan.

2917
04:08:54,050 --> 04:08:57,650
Not a lot to report tonight as I mentioned earlier.

2918
04:08:59,310 --> 04:09:11,590
Well, I did make a number of visits out to the William Street Park area, and I also

2919
04:09:11,590 --> 04:09:16,450
to Deb Kramer and Steve Holmes, Creek Advocates,

2920
04:09:16,710 --> 04:09:19,410
who really played a leading role in that effort.

2921
04:09:19,790 --> 04:09:20,970
Thank you.

2922
04:09:21,110 --> 04:09:22,890
Thank you, Dr. Zot.

2923
04:09:23,550 --> 04:09:24,490
Thank you, Mr. Chair.

2924
04:09:25,290 --> 04:09:27,790
I've had several meetings with the interim CEO.

2925
04:09:27,990 --> 04:09:35,850
I had a briefing from the CIP staff prior to my first CIP meeting.

2926
04:09:36,070 --> 04:09:38,390
I also attended my first CIP meeting.

2927
04:09:38,390 --> 04:09:42,430
And I attended the Recycle and Waste Reduction Committee meeting.

2928
04:09:43,870 --> 04:09:44,750
Thank you.

2929
04:09:44,930 --> 04:09:45,250
Thank you.

2930
04:09:45,250 --> 04:09:45,430
Thank you, Director.

2931
04:09:45,630 --> 04:09:47,750
Dr. Satoz.

2932
04:09:48,050 --> 04:09:48,630
Thank you, Mr. Chair.

2933
04:09:48,850 --> 04:09:51,810
Yeah, I've been real busy, but anyway, I've just mentioned a couple of the Ross and

2934
04:09:51,810 --> 04:09:55,550
Roundtable, water demand management meeting with the Union.

2935
04:09:55,970 --> 04:09:59,930
The last thing I'll report to the chair and myself went to the emergency training.

2936
04:10:00,000 --> 04:10:12,000
For elected officials, I guess what the topic was, you give your other agencies all the information, and then they make the evacuations and stuff like that.

2937
04:10:12,240 --> 04:10:17,780
It was just as simple as black and white there and talked about these things and all elected officials there.

2938
04:10:18,460 --> 04:10:24,040
An example of the governor Brown, he makes a decision based on all the information, so it was pretty easy for me.

2939
04:10:24,040 --> 04:10:25,780
Thank you.

2940
04:10:25,780 --> 04:10:26,300
Thank you, Director.

2941
04:10:26,900 --> 04:10:30,240
So I had a full slate of activities, but I'll

2942
04:10:30,240 --> 04:10:31,920
highlight here.

2943
04:10:32,600 --> 04:10:35,820
Did the emergency ops council was alluded to?

2944
04:10:35,940 --> 04:10:38,240
Did a flood briefing last week with CEO Camacho?

2945
04:10:39,380 --> 04:10:41,180
Of course, the joint Pacheco Sembanydoska

2946
04:10:41,180 --> 04:10:44,480
is the Center for Valley Water District Meeting in Sembanydos.

2947
04:10:45,140 --> 04:10:47,200
The NIMED with Susan Stanton.

2948
04:10:48,540 --> 04:10:50,480
And did a celebrate Morgan Hill, which

2949
04:10:50,480 --> 04:10:57,200
This is a chamber's annual event accompanied by CEO at Camacho and Susan Stanton, ten of

2950
04:10:57,200 --> 04:10:57,780
that event.

2951
04:10:58,360 --> 04:11:02,240
And then on Saturday afternoon I was able to tour the Conservation Center, the Conservation

2952
04:11:02,240 --> 04:11:10,060
Corps, and visit the flood site along with observing the work crew doing their hard work.

2953
04:11:10,440 --> 04:11:12,540
So that's my report, Director Samarra.

2954
04:11:15,200 --> 04:11:22,840
I felt it's just a few meetings with the CEO and the successor agency and San Jose.

2955
04:11:23,300 --> 04:11:30,360
Whereas around table, the CIP committee meeting is the name of you.

2956
04:11:30,480 --> 04:11:31,520
Very good?

2957
04:11:34,000 --> 04:11:34,300
Sure.

2958
04:11:36,280 --> 04:11:37,040
Thank you, Chair.

2959
04:11:38,140 --> 04:11:43,500
I attended the demand management committee meeting, the CIP committee meeting,

2960
04:11:43,500 --> 04:11:54,640
And also that I want to report to the board that I went to the Rinkanada Reliability Improvement Project, Public Meeting.

2961
04:11:57,300 --> 04:12:04,520
It's a quarterly meeting with the neighbors around Rinkanada Treatment Plan.

2962
04:12:04,520 --> 04:12:08,640
this time, where I took had quite a few neighbors

2963
04:12:08,640 --> 04:12:12,420
come to the meeting of very positive feedback,

2964
04:12:13,080 --> 04:12:19,960
and at the end, I think staff even got a lot of applause

2965
04:12:19,960 --> 04:12:21,980
about what's going on.

2966
04:12:22,160 --> 04:12:29,660
And then the comment that stated by neighbors in past meetings,

2967
04:12:30,240 --> 04:12:32,620
staff took it seriously, and then implemented

2968
04:12:32,620 --> 04:12:34,400
It measures to address those comments.

2969
04:12:34,860 --> 04:12:38,980
So I think that part of the House neighbor really appreciate that.

2970
04:12:39,420 --> 04:12:39,900
Thank you.

2971
04:12:40,100 --> 04:12:41,820
Dr. Swedricker.

2972
04:12:41,980 --> 04:12:43,720
Come on.

2973
04:12:44,360 --> 04:12:47,280
Delta Mendoza San Benito.

2974
04:12:48,060 --> 04:12:50,060
Mountain View Community People.

2975
04:12:50,940 --> 04:12:51,580
CEO.

2976
04:12:55,160 --> 04:12:55,740
Got it?

2977
04:12:55,740 --> 04:12:57,260
Seems like I've been working every day.

2978
04:12:57,440 --> 04:12:58,120
We're the water district.

2979
04:12:58,920 --> 04:12:59,860
That's a change.

2980
04:13:06,200 --> 04:13:08,780
Thank you for your reports.

2981
04:13:09,580 --> 04:13:11,920
Clerk review and certification of board requests.

2982
04:13:12,720 --> 04:13:13,520
Thank you, Mr. Chair.

2983
04:13:13,920 --> 04:13:17,140
I have a few requests so bear with me and make sure I get got them correct.

2984
04:13:17,740 --> 04:13:25,380
I have a request from Director Kremlin to provide the board with a list of district water treatment facilities that have an uninterruptible power.

2985
04:13:26,540 --> 04:13:26,940
Is that correct?

2986
04:13:29,900 --> 04:13:32,380
Okay, so we'll never mind that one.

2987
04:13:34,740 --> 04:13:36,420
Request from Director Santos.

2988
04:13:36,560 --> 04:13:37,340
Make sure I got this right.

2989
04:13:37,640 --> 04:13:42,040
Director Santos provide the board with the Anderson Dam release data collected since 1983,

2990
04:13:42,540 --> 04:13:47,420
and identify any of these data is comparable to the releases over the president's day store.

2991
04:13:47,820 --> 04:13:48,200
Is that correct?

2992
04:13:50,670 --> 04:13:52,490
Request from Director Keegan.

2993
04:13:52,490 --> 04:14:07,930
Staff to provide information on previous information and board direction on the opportunity for flood protect but flood management on the Anderson dam project and also provide analysis on the benefits to operation of the dam is that correct or

2994
04:14:09,210 --> 04:14:20,230
And the last one another request from director Kevin to provide the board with information on how many times the last 12 months staff has authorized work on expired contracts or agreements and identify a process for improvement.

2995
04:14:23,170 --> 04:14:24,590
That's the last of them.

2996
04:14:24,810 --> 04:14:25,250
That's it.

2997
04:14:26,290 --> 04:14:32,350
So we adjourn this meeting to our next meeting, which was at 12 p.m. close session.

2998
04:14:33,030 --> 04:14:35,490
And a 1 p.m. regular meeting on March 14th.

2999
04:14:36,790 --> 04:14:38,370
Mr. Chair, we have a session.

3000
04:14:38,370 --> 04:14:38,550
We have a session.

3001
04:14:38,650 --> 04:14:42,230
We adjourn to our meeting tomorrow at 1 o'clock here at the board meeting,

3002
04:14:42,230 --> 04:14:45,050
especially 1 o'clock 130.

3003
04:14:48,750 --> 04:14:49,350
Are you all confused?

3004
04:14:50,390 --> 04:14:50,550
Okay.

3005
04:14:50,990 --> 04:14:51,070
Good.

3006
04:14:51,070 --> 04:14:52,730
Well done, meeting's adjourned.

3007
04:14:52,850 --> 04:14:53,850
No, we got it.

3008
04:14:59,210 --> 04:14:59,990
Well, I have an idea about it.

3009
04:15:00,000 --> 04:15:07,360
I'm going to, I'm already, it's already on my bucket list. It's on my bucket list. Okay.