[0:00] All right.
[0:05] » No.
[0:19] » I pledge allegiance to the flag of the
United States of America, and to the
[0:24] republic for which it stands, one nation
under God, indivisible, with liberty and
[0:31] justice for all.
[0:34] All right, I'll call the park meeting to
order.
[0:37] Um
roll call. We have John Kincaid.
[0:40] » Here.
>> Eileen Farmer.
[0:42] » Here.
>> Jennifer Ridge.
[0:45] » Here.
>> John Goldsbury, here. And Zach
[0:48] Kitchener.
>> Here.
[0:50] » All right.
Uh I guess go ahead and review the
[0:53] August minutes.
>> I have the minutes here from August 3rd,
[0:57] 2020.
So, I'll need a I'll need a motion to
[1:00] approve those minutes.
>> I'll make a motion to
[1:04] I'll second.
[1:08] » All in favor?
I.
[1:11] » I.
>> Anyone opposed?
[1:14] Motion passes to approve the August 3rd
minutes.
[1:20] All right.
Uh upcoming events, nothing super
[1:23] pressing. Uh we do have the
trick-or-treat trail, that will be
[1:26] Sunday, October 25th, from 12:00 to 2:00
p.m.
[1:30] Uh Jesse has sent out that information
to the
[1:34] uh
previous booth registrants.
[1:37] Um and has also gotten in touch with
food trucks. So,
[1:42] um yeah, should be a good event like
usual.
[1:45] As far as projects go at the park, uh we
are fall sports are in full swing.
[1:51] Um we did have
a remote go out on the football and
[1:55] soccer scoreboard, so I got a new one
ordered there. And kind of maybe
[2:00] possible to try to repair the other
remote. Um it would be handy to have two
[2:04] just so that soccer and football can
both have their own storage.
[2:08] » It was working tonight.
>> Yeah, it was I think it was uh Tuesday
[2:11] last week I got it got the new one in
got it programmed, so.
[2:16] Um yeah, seems to be working so far.
Uh sports lighting, so um that's kind of
[2:21] on the back burner for the moment, but
we'll be getting um specs together for
[2:24] that
to hopefully get that out here before
[2:27] the end of the year and then
once we select a contractor
[2:32] hopefully with they can start the work
maybe about February March time frame
[2:36] for the Jay Cutler football / soccer
field.
[2:41] Um robotic mower, so I did hit a little
bit of a snag
[2:45] um
with the FJ Dynamics mower. Um
[2:50] initially there was an issue where the
vendor
[2:54] wanted me repaid which we cannot do.
Um and then after ironing all those
[2:59] details out um spoke with them further
and I guess they had decided to go away
[3:04] from that brand they'd been having some
technical difficulties with uh installs.
[3:10] So, that's good to know that information
we got to bullet there.
[3:14] Um however, did reach out to some other
vendors that carry uh different brands
[3:21] and
uh think I've got two the the Crest
[3:25] KR236S and the KR237.
Um
[3:29] both of those mowers are rated the one's
rated at six acres and one's rated at
[3:33] seven.
And the 237
[3:37] uh is more of a I guess you'd call it
like a fairway mower
[3:41] um which would be better suited for the
for the Bermuda grass.
[3:44] So, starting out you know, we'll we'll
put it on the football field and the
[3:49] infield skirts of the baseball diamond.
Um
[3:52] with the goal of transitioning at least
the sports fields over to Bermuda in the
[3:57] next few years.
Um,
[4:00] the 236S is more suited for an
intermediate height, so 2 to 3 and 1/2
[4:06] inches roughly.
Um, my plan there is in the in the
[4:09] meantime it can it can run on the fescue
sports fields as well as the open lots.
[4:14] Uh, potentially the common areas um,
once I feel like it can can handle
[4:18] the weediness of those areas.
Um, and we did get we are going to get a
[4:23] fairway kit for that as well. So,
basically it's just a bushing you attach
[4:27] to the cutting deck that allows it to
bring the mowing height down further.
[4:31] That way if we have an issue with 237
for some reason it would go down and
[4:34] need to be maintained, worked on,
um, we could still mow the Bermuda grass
[4:38] with the 236S. Um, and then in the
future hopefully as we transition the
[4:42] park all the way over to Bermuda,
both mowers will just run full full
[4:46] speed ahead all over the park. So,
um,
[4:50] » So, you're looking to buy two of them?
>> Yes, and with the mapping cart and
[4:55] shipping,
um, it comes in at
[4:59] it's about 27, 28, uh, but the council
already approved 25,000 um,
[5:06] from
seed it
[5:09] for that mower. And then we I figured
we'll just pull the rest out of
[5:12] donation.
Um,
[5:15] and we are able to get the Sourcewell
discount on that. So, uh, we don't have
[5:18] to worry about going through the bid
process.
[5:22] Uh, so that'll save us about 10%
uh, compared to list.
[5:26] So, um, I think everything is pretty
well in a row. We've got them in the
[5:30] vendors as they're in the as a vendor in
the system.
[5:33] And
uh,
[5:36] my hope is about the 1st of October we
should have those.
[5:40] So,
they're going to get them out of box for
[5:43] us and make sure, you know, firmware is
updated and all that stuff before they
[5:46] ship just to eliminate any pain points
on our part and then
[5:49] we'll we'll get the mapping and
just kind of feeling them out, which
[5:53] it'll be a good time of year for it,
it'll be a little bit slower. So.
[5:56] Um look forward to that.
>> So what what is Green Sight Ag?
[6:01] » So basically they're just a a vendor, a
dealer.
[6:04] Um
Cress is
[6:06] » Cress is the brand.
>> Yes, Cress is the brand.
[6:08] » Yeah, I obviously can't name the two
companies then.
[6:10] » Yeah, and really the way these kind of
work is they end up kind of being
[6:13] distributors in a way. They provide
support, but most of it's most of the
[6:17] sales and stuff is online and they they
direct ship it to you. Um
[6:21] the brick and mortar thing's kind of
going away.
[6:24] So.
Um yeah, that's where we're at on that.
[6:28] And then the Community Crossings grant
did open up on the 1st of September. I
[6:32] spoke with Clint Rose and uh I'm going
to try to dig into the portal and start
[6:37] that application process. There'll be
some technical questions and things
[6:41] um that I'm sure that he'd be more than
happy to provide some support for.
[6:45] Uh he did say that it is important that
we apply though rather than the
[6:49] engineering firm. He said that the state
has had issues in the past
[6:53] where engineering firm puts in the
application, municipality comes back and
[6:57] says, "Oh, oh, oh, we didn't want all
that in there. We only wanted some of
[7:00] it." So to try to eliminate that
confusion and those issues, Clint
[7:04] recommended that that we do the
application online
[7:07] and just consult him with any technical
questions we may have.
[7:11] Um
it seems pretty cut and dry. I don't
[7:13] think they're necessarily looking for
100% engineered. They're looking for,
[7:17] you know, 50% engineered with some
concepts. They'll award project and then
[7:21] basically from there the intent is that
that project will hit the ground running
[7:26] first thing in the spring.
So.
[7:29] I haven't heard anything back on the DNR
grant. Um
[7:34] may give it a couple more weeks and then
maybe just try to follow up with Carmen
[7:37] Jackson just to see
where they're at in the process. I don't
[7:40] want to push on them too much cuz I know
they were down to two full-time staff um
[7:44] when I called
before we applied.
[7:48] » What is the
the timeline? Like when when do they
[7:51] make that announcement? I forget.
>> So, traditionally, they have it done by
[7:56] the end of October.
The latest that they've had it
[8:00] the the state selection at least be was
was the end of December.
[8:04] They like to
kind of have their short short list for
[8:08] the state selection by like the end of
October so that you have time to start
[8:12] doing your preliminaries on the federal
side.
[8:14] Cuz once the state committee selects you
and pushes you through, then you have to
[8:19] go through all the federal reviews,
whether that's environmental, cultural,
[8:21] historical,
you know, flood hazard, all these
[8:25] things, procurement,
just to make sure that you have your
[8:28] ducks in a row because really
our federal application needs to be
[8:32] finalized,
I believe, by the beginning of March.
[8:37] And then basically, as long as we have
all of our stuff in and we hit the first
[8:41] federal window,
they should have a decision to us, I
[8:44] think, by May.
Mid-May.
[8:48] If we miss
the first funding window with the feds,
[8:51] then they'll push us to the second
window, and then we may not hear
[8:54] anything until like September.
So,
[9:00] yeah, definitely want to make sure we
got our ducks in a row, assuming that
[9:04] we're part of the state selection.
Um
[9:07] but
we'll just kind of see how that goes.
[9:11] So.
Any other questions on that?
[9:15] Okay.
Um as far as community center projects,
[9:21] um
didn't really gain a whole lot of ground
[9:25] on the community center sign.
Um
[9:29] had a few other things come up at the
community center I've been working on
[9:32] uh
in what little spare time I have.
[9:35] So, um
yeah, it's hard to see if I can get
[9:38] Jesse to follow up with them on a on a
maybe a redesign of the the signage for
[9:42] the the building itself.
Um,
[9:46] we're in the process of reorganizing the
janitor and the storage closets.
[9:50] A few years back, we had gotten all of
our janitor supplies into
[9:53] there used to be a restroom, um, and a
smaller room kind of behind the the
[9:57] weight room.
Um, we remodeled all that, took the the
[10:01] restroom out, uh, put a mop sink in,
and hand washing sink,
[10:07] and then we, uh, put in some racking for
toiletries, cleaning supplies, all those
[10:11] things. So, it's all in one place.
So, then basically every winter, I go in
[10:15] and take stock, look at last year's
order, and I can just make an order.
[10:19] Um, if for some reason we run short on
something, I can just walk back there
[10:22] real quick and get get a tally.
Um,
[10:27] the plan is to tear out, uh, there is a
small base cabinet there with a
[10:31] countertop.
The plan is to tear that out, and then
[10:34] all our like power tool storage and
small supplies and stuff we can also put
[10:39] in there. And then that would free up
the closet in the kitchen for other
[10:43] purposes, you know.
We decided to start doing
[10:46] more informal programming, we'd be able
to have like board games,
[10:50] um,
game consoles, whatever we may may want
[10:54] to pursue.
Um, we can store that type of stuff in
[10:57] there. So.
The door knob conversion project, I did
[11:01] get a quote another quote from Lansing.
Um,
[11:07] they're out of Evansville, and so
basically what this quote
[11:11] in entails is
because some of the door knobs
[11:18] and handles have already been converted
previously over the years,
[11:22] some of them are not Schlage brand, some
of them are not the right hardware to be
[11:28] able to just drop in a new commercial
cylinder.
[11:32] So, basically they would have to go in
and redesign the entire
[11:37] lock system in the community center. And
basically what that entails is you have
[11:42] your master set they can get into any
room in the building.
[11:45] And then from there we would you know,
we've already kind of gone through this
[11:49] process of
which doors would be staff access, which
[11:53] doors would be like long long-term
rental like Ian and Rachel's rooms,
[11:56] which doors would be just for short-term
daily rentals like the double doors in
[12:01] the front, the kitchen um the kitchen
doors
[12:05] um the table closet or yeah, the table
and chair closet. So, that whenever
[12:10] people are using the facility we give
them that single key and they can can
[12:14] access whatever interior doors they need
to access.
[12:18] So,
with with that in mind if we were to do
[12:21] a full overhaul um
they put sales tax on here which doesn't
[12:26] apply to us. You're looking at about
$6,500.
[12:30] Um
[12:32] which we don't really have budgeted and
it would take a pretty decent chunk out
[12:35] of next year's budget. Um
I could also I know John Goldsbury
[12:41] brought up at one point looking into
electronic locks and fobs for the door
[12:46] systems.
Um I could get with Brian
[12:49] and just see from a hardware perspective
what that's going to cost. I mean
[12:53] obviously there's probably some savings
because I can run the cable. I can help
[12:56] Brian install the hardware and basically
he's just got to get the system to talk
[13:00] to communicate with itself.
Um
[13:03] the nice thing about an electronic
system
[13:06] you know, somebody leaves you just
deactivate the fob get a new fob. You
[13:11] can in in the same way you can remotely
program every fob reader
[13:16] to specific fobs allow access or
disallow access. So,
[13:22] Um
>> You should be able to track who's going
[13:24] in and what door at which specific date.
>> That's that's the other piece of it that
[13:28] I really like with a physical key.
You can't ever really tell. I mean, you
[13:32] can review the camera system, but unless
you're just watching it all the time,
[13:35] you'll never know who was in what rooms.
>> What happens if the electricity goes
[13:38] out?
How do you get in the rooms?
[13:41] » So, with most of the time and and
Brian's kind of started favoring the
[13:45] mechanical latches
um
[13:48] with the remote release.
The first door that was put in on the
[13:52] fitness center side was electromagnetic.
And the problem with that is whenever we
[13:56] would lose power, for safety reasons,
that electromagnet has to release.
[14:02] That way people can get out of the
building.
[14:04] Normally, when you have power, there's a
photo eye that detects motion and then
[14:08] it automatically unlatches the door from
the inside.
[14:11] But
if if you had power go out and you
[14:15] didn't have
the electromagnet set to automatic
[14:18] detent, it would keep the door closed
and then in a fire situation, that's a
[14:22] major issue.
Um
[14:25] and really what we ended up having to do
in the past when we would lose power is
[14:27] I'd have to go up there and manually
lock the door myself.
[14:30] Um
with these mechanical latches, wouldn't
[14:34] really be an issue. It would still
function as a normal door.
[14:38] So, it's not then necessary that we
would throw the keys away. We would
[14:41] still keep We would retain the keys in
case we ever would need to get into a
[14:44] room and there was no power.
Um but by and large the mechanical latch
[14:51] would serve normal circumstances.
Um a lot of people want to know what's
[14:57] with the fobs.
Um
[15:00] Does that answer your question?
>> Yeah, I was just curious like
[15:03] if for some reason the fob
malfunctioned, could you still get into
[15:07] the room if you needed to?
>> Yeah. And we like the the double doors,
[15:12] those are mechanical latch now. And so,
even if you don't have a fob with you
[15:17] and no way to access the facility with
the fob reader, if you have a physical
[15:21] key, you can still get in the building,
though.
[15:24] So.
>> Um I think the fobs would be better for
[15:28] you all around because then you could
unlock doors remotely, too, probably, I
[15:33] would assume.
>> Yeah.
[15:35] I I I have that capability now.
>> And it smooths out the issues cuz it's
[15:38] unlocked at 4:00.
You don't have to be there.
[15:41] » Yeah, I I can do that now. I've got a
little app on my phone. I can just click
[15:45] on it, log in with my credentials, and I
can press whatever door that I want to
[15:48] unlatch.
So, and I would think Brian I mean, it's
[15:51] a home aid system, but Brian would
probably be able to have a door diagram
[15:54] with numbers, too,
on that same page, and then I can just
[15:57] pick a door number and click a button
and it unlatches, so.
[16:03] Yeah, I'll get with him and see just
what the cost might be on that.
[16:07] Um
I guess the nice thing is there's an
[16:10] expense, but once it's done, it's done.
In the future, you don't have to mess
[16:13] with making sure you got a blank for all
these doors, and where's the blanks
[16:16] kept.
>> And you're going to lose you need to
[16:20] have to get them re-keyed
>> And that was one thing, too, in talking
[16:25] to Lansing, you know, there's It sounds
like there's four or five different
[16:28] grades of of lock and key sets.
You know, obviously, your basic is going
[16:33] to be just a residential and then a
basic commercial where you can just go
[16:37] to the hardware store and get a
duplicate made.
[16:39] And there's higher levels
that basically dictate where you have to
[16:43] go to get a new key made.
You can't just run down to the hardware
[16:47] store and get a new key cut. You may
have to go to an actual locksmith or
[16:50] send it back into the dealer and have
them cut you a new set of keys.
[16:55] So, which in some ways is good, some
ways not so good.
[17:00] So,
if that's all right with you guys, I'll
[17:03] I'll try to work with Brian. It probably
won't be a a very quick process. It'll
[17:06] probably be more of a wintertime
project.
[17:08] Um
but again, we don't really have it
[17:12] budgeted, so worst case, Um,
we can maybe look at it for '28, or we
[17:18] can maybe talk to the council if it's
not too salty and just see if they would
[17:21] be willing to help us out a little bit,
maybe split the cost. We could take some
[17:25] out of our budget and see if they can
give us the rest out of the key building
[17:27] or rainy day.
[17:31] So.
[17:34] Um, anything else on that?
Okay.
[17:38] Uh, equipment. So, I did also attach uh,
preventive maintenance estimates. So,
[17:42] basically uh, twice a year we have
Fitness and Exercise Solutions come
[17:46] down, look at the machines
and take a look at things that need to
[17:50] be replaced sooner rather than later. It
doesn't necessarily mean that the
[17:54] machines are malfunctioning, it just
means they can detect wear as they do
[17:57] their PMs.
And this is going to need to be replaced
[18:00] whether that's a cable, whether that's a
treadmill belt.
[18:03] Um, you know, it's hard to believe those
treadmills are getting to be 5 years old
[18:07] already.
[18:09] » How are they holding up?
>> Good, for the most part. I mean, we've
[18:12] got some, you know, a couple belts need
to be replaced. Um,
[18:16] but otherwise, I mean, it seems to be
working fine.
[18:19] Yeah, I I I think so.
Um,
[18:22] nothing nothing crazy.
Um,
[18:26] the Stairmaster seems to be doing well,
no issues there.
[18:30] Um, and otherwise, it's mostly just the
cable machines, I think. So.
[18:35] And this this this estimate includes
labor. So.
[18:39] Um, it's on our budget and so I went
ahead and just told them to to go ahead
[18:42] with it. So,
I've got Brian um, to now to coordinate
[18:46] with their staff
um, to arrange when they're going to be
[18:49] able to do it. So.
[18:53] Yeah, that's just pretty much it on that
front.
[18:57] The
uh, one other item I wanted to start
[19:00] looking at is window replacement and
potentially the vestibule door
[19:04] replacement. So, we initially
I believe it was back in '21 or '22 and
[19:09] looked at replacing the windows
and felt like
[19:14] insulating the building, upgrading the
HVAC system was a little more critical.
[19:18] Um
at this point I think we've done pretty
[19:22] much everything we can do from a
building efficiency standpoint with the
[19:25] exception of the windows.
So these are what we currently have
[19:29] obviously original
uh from 1978. They're a casement window
[19:33] so basically they're with a hand crank
on each side of the window and basically
[19:38] the door folds out.
The problem with that is a lot of the
[19:42] latches are broken, the frames are
wooden
[19:46] on the inside
and so you start have air gaps and air
[19:49] leaks, not properly sealing and
latching. Um
[19:53] and they're single pane windows. Just
not very efficient.
[19:56] So I did reach out to Kaish Glass. Um
they I felt like they did a really good
[20:01] job with the overhead window at the
community center um above the double
[20:04] doors
a couple years ago and uh they sent a
[20:07] gentleman down today and we kind of
looked over it. Uh and he was going to
[20:10] shoot me a price for uh double pane
low-e window which basically means um
[20:17] it's going to there's there's an air
pocket in there that's going to help
[20:20] insulate the window and then also it's
going to reduce the amount of light that
[20:25] penetrates through the window which will
help us with our summer cooling.
[20:29] Um and he was going to make sure that
the quote would match the type of glass
[20:35] that they had in the overhead windows so
that from the exterior when you're
[20:38] looking at it the building looks
uniform.
[20:42] Um
and then I was going to have him quote
[20:44] separately the vestibule doors.
Um
[20:47] basically the same deal, the exterior
doors are a single pane glass um and
[20:52] then just got some age on them.
And
[20:55] he felt like
that would be
[21:00] a reasonable step would be to also
replace those doors just to get double
[21:03] pane glass, get the seals back up to
snuff.
[21:07] Um
You know, I I
[21:10] The windows are probably a little more
critical. At least with the vestibule,
[21:13] you have an interior glass door that
kind of helps keep that warm or cold air
[21:16] in the vestibule. But, whenever you're
going in and out, you're still going to
[21:20] let some of it in, you know.
Um
[21:24] So, I guess we'll see where they come in
on a price on that front.
[21:30] He did take a look at the back door,
which is different. It's a The back
[21:32] double doors on the building are like a
solid metal door
[21:36] um
with a I can't remember the technical
[21:38] term, but there's a divider in the
middle. And then there's just a glass
[21:41] window in each. And he felt like the
seals were good there. We weren't
[21:44] getting a whole lot of air penetrating
in or out.
[21:47] Um
And he did ask on the front double doors
[21:52] if we wanted to go to
a similar style having that divider in
[21:57] the middle so that we get a complete air
seal.
[21:59] Um cuz right now, basically, you have
the doors, but then there's a felt strip
[22:04] that's supposed to go in between to kind
of insulate and block the air movement.
[22:08] Um
I just had the door The doors are so
[22:10] old. I haven't been able to find a felt
piece that fits.
[22:15] Um So, and you can definitely feel the
difference when you're standing in that
[22:18] vestibule.
Um
[22:20] whether it's summer or winter, so.
[22:24] I would imagine, I mean
I would think the window replacement's
[22:28] probably going to come in somewhere
around 20 to 30 thousand dollars. And
[22:32] that's to replace 20 windows.
Um that's them tearing out and disposing
[22:36] the old, putting the new in. The
vestibules, I really don't have any
[22:39] idea. I mean, I I venture to say it's
probably going to be
[22:44] I would think another 15,000
to do the two There's two double doors
[22:48] and then a single.
Um
[22:51] Plus all the window glass adjacent to
those.
[22:55] » all the doors and windows are the
originals, right?
[22:57] » Yep.
>> Yeah.
[22:59] » 50 years old.
>> Yeah, I think they're past due.
[23:02] » Yeah,
I think so.
[23:05] » And I think it makes sense after our
last one with the HVAC
[23:09] hopefully the town will see too that
it's important
[23:12] to get that done.
>> It is kind of the last piece of the
[23:15] puzzle and I know even the conversations
I had with B&G when we replaced those
[23:18] HVAC units, you know,
that this the units were were sized
[23:24] plenty big enough, but they did say
replacing the windows will definitely
[23:29] help take some of the load off of those
and hopefully that'll help last longer
[23:32] as well.
So.
[23:36] Just some budgetary stuff that we can be
thinking about in the future.
[23:40] The only other thing I have at the
community center
[23:43] um so we've talked about food truck
ordinance at the park or well at any
[23:48] town facility. Um
and then we've talked about
[23:52] the player fees last month. Um
and then the only other thing that I
[23:58] kind of wanted to discuss was the the
fees at the community center.
[24:02] So, you know, obviously with these
budget constraints coming our way, I do
[24:07] think we should probably at least
revisit
[24:11] the gym membership fees,
possibly the the long-term rental fees.
[24:19] As far as the large room is considered,
whether it's hourly or daily rental, I
[24:24] don't think we're really at a point
to raise those rates. We're finally
[24:30] starting to get some traction and some
use and I would hate to see us raise the
[24:34] rates and then people be like, "Well, I
can't afford that."
[24:37] Um
[24:40] I think the gym memberships are probably
a logical place to start just because we
[24:44] do have a lot of ongoing maintenance
with the equipment and things.
[24:49] » Can you rattle off the membership rates
right now for gym?
[24:52] » Yeah, yeah. So, uh obviously, you know,
our town personnel is a dollar a year.
[24:58] If they have a an immediate family
member living in the house, it's $10 a
[25:02] month for that family member.
The student and senior membership is 15
[25:08] a month.
[25:12] The adult monthly is $20.
[25:18] We do have a fob fee that's the one time
when they sign up
[25:22] $20 as long as they don't lose the fob
or
[25:26] lapse their membership for over more
than a year.
[25:30] And then we do offer a discounted annual
membership for adults. Basically, they
[25:35] get one month free. So I think that is
up coming out to 220 a year for adult
[25:39] annual membership.
[25:58] » Do we do an annual discount for
students?
[26:02] » No, we didn't just because the we
already discounted it $5 a month.
[26:07] Um
[26:10] » Student
is that 2 years ago we redid that?
[26:14] » I thought last year.
>> either I think it was 2 years ago.
[26:17] Yeah.
>> What are your What kind of increases are
[26:20] you thinking?
>> So I was thinking
[26:24] $5 a month for the the student and
senior and then $5 a month for the
[26:29] adult.
Um
[26:33] So right now we're generating about
25,000 a year in fitness center
[26:38] memberships.
Our annual budget is about 112.
[26:45] And then the room rentals we generate
about a another 8 to 10,000
[26:50] long and short term rentals.
So
[26:55] uh, the larger room is 15 an hour during
the week,
[27:00] 30 an hour Friday through Sunday,
and then in either case it's $150 for
[27:05] the day.
[27:13] And then the room that the Community
Foundation rents is, I believe, is 450 a
[27:17] month.
And then the two smaller offices 220 and
[27:22] 200.
a month.
[27:28] » So, and so this is 220?
>> Yep.
[27:30] » And then we don't really use that room.
>> No.
[27:33] » It's just storage, right?
>> Just storage.
[27:34] » We
>> We had had a potential renter and the
[27:38] council had asked me two or three years
ago, whenever, I can't remember the last
[27:41] time they were entertaining the town
manager, to leave that space unoccupied
[27:46] for an office.
Um, nothing ever came of that, so
[27:49] » There we are.
[28:05] » I don't know what your all's thoughts
are, if you have any.
[28:11] » I don't
see an issue with increasing.
[28:19] » I personally I feel like our gym
membership rates are very reasonable.
[28:23] Um, especially considering you get
24-hour access, you know, the staff does
[28:28] a very good job of keeping things clean,
keeping things maintained.
[28:32] Um,
is it a YMCA? No, but the YMCA also has
[28:37] other sources of money that help support
it, so.
[28:42] Yeah, monthly and then they also have an
annual membership fee as well, I
[28:45] believe.
>> had a YMCA membership in a long time,
[28:48] but I think we were paying almost
double.
[28:50] I think it's 50 or 60 bucks.
>> Yeah. I mean, it was paid by our health
[28:55] insurance sometimes, but
>> Yeah.
[28:57] » it was a lot.
[29:00] » And I think most people would
understand.
[29:03] Um
[29:05] And again, not that it's going to make a
ton of revenue, but every little bit
[29:09] helps.
>> Mhm.
[29:11] » Um
you know, especially I I don't I don't
[29:14] know what the future holds. Um
[29:20] Every every financial decision we can
make that moves us a little closer
[29:28] to not having to ask the council for
more money
[29:31] is is always a good thing.
>> On the water side,
[29:35] what do we see the most? Are people
renting it hourly or people renting it
[29:39] by the day?
>> I would say hourly.
[29:42] Um we've had
Well, Amy Sims and Eric uh Elliott have
[29:48] been our biggest hourly rentals. They do
usually two to three hours a week each.
[29:53] Um which has been good for them. It's
been good for us just to get the
[29:56] facility used and get people in. It's
actually even helped us
[29:59] uh with memberships a little bit.
>> Yeah.
[30:01] » Um people get in and see the facility
and
[30:04] um you know, the the
the daily rentals seem to occur more on
[30:08] the weekends, obviously. You have some
birth- small birthday parties,
[30:11] graduation parties,
uh
[30:14] baby showers. You know, and we know
that. It's not a wedding facility. Um
[30:19] it's just too small.
Um
[30:23] you know, and I feel like for the most
part those rates are are are also
[30:27] reasonable. I don't know what it costs
to to rent
[30:30] the rec center if that's considered a
perk of living in Holiday Village.
[30:34] » Yeah. Residents get it for $75 an hour.
>> For the day or
[30:39] » Yeah, for the day.
>> Yeah.
[30:40] » And now, it's 150,
for non-residents.
[30:43] » yeah.
>> So, we're a pretty well in line with
[30:45] that.
>> they came up with
[30:47] our rate.
>> With that rate?
[30:48] » Yeah, a few years ago.
Oh, 3 or 4 years ago,
[30:52] we we did that.
>> And I'm not sure if it's just like
[30:54] Target's going to go up.
>> I have the Rex Center
[31:02] I want to say it's like 80 a day or
something for cuz you have to be a
[31:07] HOA resident, I think.
I mean, you can
[31:10] the the host has to be an HOA resident.
>> Yeah, he did.
[31:15] Um
[31:22] » I think we're reasonable, though.
>> I think so.
[31:24] » Yeah, you too. I mean, nobody's really
complained about the weekend rate being
[31:27] double the weekday rate.
>> What's the What's the biggest thing
[31:31] for people that call in and want to rent
the large room? What's the biggest
[31:34] hangup?
Is it insurance?
[31:37] » It's still still insurance to a point. I
mean, we we do a little bit of the the
[31:41] risk assessment on our end.
>> Rex Center, it's 175.
[31:45] » For the day? Okay, so
>> For non-residents.
[31:49] » So, we're not I mean, totally out of
line.
[31:52] Um
yeah, I mean, insurance, you know, for
[31:54] the most part, though, people are pretty
understanding. Um
[31:57] you know, it hasn't been a major issue.
I don't think we've lost anybody over
[32:01] it.
>> Okay.
[32:03] » Um
[32:07] Yeah.
And there, you know, again, we wouldn't
[32:11] have to anybody, but
[32:16] my biggest apprehension raising that
rate is
[32:22] it is a taxpayer-funded amenity.
And people that don't we don't have to
[32:27] go above and beyond for that.
>> Right.
[32:28] » You know what I mean? It's not like the
the the gym, where
[32:32] you still got to maintain treadmills,
you still got to replace equipment,
[32:34] pads, and everything else.
>> Mhm.
[32:37] » You know,
I don't want to say I lose a little bit
[32:39] of sympathy, but I would say that half
of our members probably aren't
[32:44] St. Cloud residents.
>> Yeah.
[32:46] » Um
And then even on the rental side, you
[32:50] know,
Rachel and Ann have both been very good
[32:53] renters and
I would ask if we were going to raise
[32:57] the rates, it probably doesn't need to
be more than 5 or 10%.
[33:02] You know,
they're very accommodating when we have
[33:05] issues.
Um
[33:07] they're easy to work with. They
pay their bill on time. They get their
[33:11] documentation to me.
And And really, they're both in their
[33:14] own way kind of serving a public good,
you know, Ann is just part-time at what
[33:18] she does. It's not like she's there all
day every day. And Rachel at the
[33:21] Community Foundation, you know, they're
they're they're they've helped us.
[33:24] They're helping other people. Um
So, that's kind of where I stand on
[33:29] that. I mean, if we were to raise their
rates 10%,
[33:33] you're talking
[33:36] another $800 a year, $1,000 a year. I
mean, it's not
[33:41] » You're going to You're going to lose
that
[33:43] if they decide to go elsewhere.
>> Yeah.
[33:46] » And then you got to find somebody else
to put
[33:50] » So, they're almost just
>> They're nice to have for consistency.
[33:53] » Yeah.
>> Because it's you know what I'm talking
[33:55] about.
>> I mean, it does help. It pay you know,
[33:57] pays the electricity for the year.
>> Yeah.
[34:01] The memberships are what's going to push
you away.
[34:03] » I think that I think you're right in
thinking there because
[34:06] and
to be honest with you, they're cheap for
[34:09] their assets solely.
>> Yeah.
[34:15] So, do you feel like the five I mean, I
don't I think five is sufficient. I
[34:19] don't think that 10 is necessary.
>> No, I think five is
[34:23] » I think five is good.
[34:26] So,
you go to 25,
[34:30] uh
[34:33] » about $300 a year.
>> For the the discounted annual adult?
[34:36] » I think we would do the same, just take
a month off. So, instead of
[34:41] 300, it would just be 275.
[34:57] » Do you need a motion for that?
>> Yes, I believe we'll need a motion to
[35:00] recommend amending
the fees ordinance as follows.
[35:06] A senior student membership, monthly
membership,
[35:10] $20 a month.
[35:14] » And we're talking January 1?
>> Yeah.
[35:18] » All right, I'll make a motion starting
January 1 that the senior student senior
[35:22] membership goes to $20 a month, the
adult membership goes to $25 a month.
[35:28] » And then the adult annual goes to 275.
>> And then the adult annual 275.
[35:33] » I'll second that.
[35:35] » All in favor?
Aye.
[35:38] Anyone opposed?
Motion passes to increase the membership
[35:43] fees on January 1st.
[35:52] Great sign is actually 195.
Wow.
[35:57] That's four members.
Huge.
[36:00] » Yeah.
[36:03] So, we're
195.70 to be exact.
[36:07] » That was 800, too.
>> I'll forget about
[36:09] » Yeah, I mean, really, I would say ours
is
[36:11] » I think ours is
>> I think ours is bigger. I mean, we don't
[36:13] have the kitchen and stuff, but
[36:18] » You got to look at all that algae.
[36:24] » We could
Yeah, we could dive into a whole uh
[36:28] whole discussion.
Um I think that's all I've got unless
[36:32] somebody else has anything to add.
[36:36] Yeah.
Yeah, April texted me and I said, "Well,
[36:40] somebody probably flushed something they
shouldn't have again." So, we'll see
[36:42] what tomorrow brings. We'll see how
lucky we get.
[36:44] » What did you say what was that again?
>> Yeah, it's coming
[36:47] » I saw I saw you had a sign on the board
like within the past month. What what
[36:51] was the issue there?
>> There was an applicator in the
[36:56] » So, it's still happening quite often.
>> I understand.
[37:00] » No matter what Yeah, you can't you can't
teach people how to read.
[37:04] » We don't We don't have an alternative
fix to make it better or
[37:08] » We've tried grinder pumps, we've tried
solids pumps, we've tried everything. Um
[37:13] really the again
And this is probably something we're
[37:17] going to need to revisit because I don't
see
[37:21] from a financial perspective, I don't
see us
[37:26] putting the money up anytime soon for a
million-dollar restroom and concession.
[37:31] I think
we probably need to revisit and push on
[37:35] the council a little bit to go to a
duplex grinder system that has two
[37:40] properly sized basins
and an alarm so that when one pump goes
[37:45] down, you still have a backup pump and
you'd know that something is wrong.
[37:49] The problem with the existing system
is we have a basin that's too small
[37:54] that's fed by another basin that's too
small
[37:57] with only one pump
that feeds up to the the uh it has to
[38:03] basically push the stuff up the road to
gravity.
[38:06] And then once it hits the road, then it
it gravity's to the lift station going
[38:11] toward
uh Ojai Road.
[38:14] So, when that pump goes down, both field
one and field two restrooms are
[38:19] inoperable.
>> Do you have data on like how frequently
[38:23] this is happening? Because it's
happening pretty frequently.
[38:26] » So, this is the second time this year.
Well, third time, excuse me.
[38:31] » What's the what's the cost each time?
>> So,
[38:34] » what I brought to the town council
because that's
[38:38] that's it's gross to me.
>> Yeah.
[38:40] » Like it smells really bad down there.
>> Well, in the end, I will say now that
[38:44] we're not doing any tournaments anymore,
typically I try to push it to a weekday
[38:48] for the repair so that I can call the
town guys, they can come pump the pit
[38:52] out, and then I can look at what's going
on.
[38:54] Whenever we're doing the tournaments,
you're looking at $3 to $5,000 every
[38:58] time because you're calling somebody out
on a weekend, and usually the only
[39:02] people I could find were out at Floyds
Knobs.
[39:04] So, they're coming down on a weekend
to pump the pit out, pull pump out, take
[39:09] it back to their shop,
repair it, bring another pump down.
[39:14] And but even then, with where we're at
now,
[39:19] we've still got to call the town guys.
Luckily, they don't charge us for it,
[39:22] but they got to come pump it out.
If I'm lucky,
[39:25] I disconnect the pump,
make sure nothing clogged or clogged up
[39:29] in the impeller, that check valve isn't
stuck,
[39:32] and within, you know, maybe 3 hours, 4
hours, I've got it back up and running.
[39:38] » Would it be cheaper
until we are able to upgrade our system
[39:41] just to close the restrooms and rent a
couple of porta potties during these
[39:46] busy parts of the season?
>> Yeah, like rec soccer starting, yeah,
[39:50] football down there. You got all these
things happening right
[39:52] » And then we can just keep the restrooms
locked, and then
[40:00] This like when cuz we were at a soccer
game, and we saw I saw them putting the
[40:04] signs up, and then I smelled it.
>> Yeah.
[40:07] » But like there was middle school soccer
going on. We were game one, so now all
[40:12] the restrooms are closed for game two.
For game two. And then like soccer
[40:17] practice was happening. I don't know if
football practice was happening, but
[40:21] that's a lot of people down there and
they can use the bathroom up by Ashburn,
[40:24] but like
for how long?
[40:27] You know?
>> We've we've been pretty fortunate. I
[40:30] mean, even when we've ran into that
instance with tournaments,
[40:34] that restroom has bought me enough time
to get port-a-potties in the next day,
[40:38] but I will say there was one tournament
where
[40:41] it's all a lot of use and we had
we had to make sure that we cleaned that
[40:45] pit out and make sure cuz it was just
full of toilet paper.
[40:50] It is.
>> have to do that. How much money do we
[40:52] have to ask for to get
it up to par? Do you know what I mean?
[40:58] Like
>> Probably about 60 to 70,000.
[41:01] Time you do the demo,
and then these other basins are going to
[41:04] have to be replaced.
>> so back to the other question,
[41:07] three times a year, what's the cost each
time or for the year are we talking?
[41:12] » If I do the work,
if I do the work, probably three to
[41:15] five.
>> What happens if you got to call Floyd?
[41:21] » Probably if it happens more than once,
you're north of $5,000. You're looking
[41:25] at six or seven.
>> It's still a big It's still a big big
[41:30] difference from 60 to 70,000.
>> And it's frequently enough that
[41:33] honestly, I just started buying extra
pumps when I go to Menards
[41:37] cuz it's cheaper to burn up a $400
Menards pump than it is to burn up a
[41:40] $2,000
>> So, back to Jennifer's question, the
[41:45] trailer of port-a-potties that you had
two years ago,
[41:49] what's the cost of that?
>> So,
[41:54] I can't remember that number off the top
of my head. From the perspective of like
[41:59] through the winter, we do a
month-to-month rental.
[42:02] And per unit, it's $84 to get weekly
service
[42:07] for each unit. So, it's comes out to be
like $170.
[42:13] So,
[42:17] to do it right, you probably need at
least four units for rec play.
[42:23] So, then you're looking at three to $400
a month for two or three months.
[42:29] So, yeah. I mean, $1,200 in the fall,
probably $1,200 in the spring.
[42:34] » So, it'd be a wash.
>> Probably.
[42:37] Probably.
And then you get the
[42:41] the and I get it, you know, when I go to
a park, I don't expect to see
[42:45] porta-potties.
>> Right.
[42:47] Well,
>> I mean, most of the soccer games that we
[42:49] go to, there are.
>> If you look at it, it's a wash on the
[42:52] financial side, and when we are
operating, you got to send your center
[42:55] everything else too. So,
>> Yeah.
[42:59] So, I guess that's that's probably the
next thing. I mean, I'm hopeful
[43:03] through this this playground process
that by going the bot route, we come in
[43:09] under the budget.
>> It makes it easier.
[43:12] » If there's like $100,000 there, okay,
Council, look, we came in under budget.
[43:17] We need to address this because not only
have we been talking about it for 6
[43:21] years, they were talking about it for 5
or 10 years before us.
[43:24] » Well, it's like crazy. This is just
I mean, there's so many people down
[43:30] there, and they're trying to go to the
bathroom, and they can't.
[43:33] » So, would it build that into the
playground project as a whole?
[43:37] Like just
>> It does fit in with the grant, probably
[43:41] not. But again, I'm confident that we
can probably find $100,000.
[43:47] I think we can.
Um
[43:50] the bad part is
the timing of it. Now,
[43:54] that being said,
we're still not
[44:00] the budget isn't ratified for '27.
So, I could come to the Council,
[44:05] I could bring up a change, and see if
they would be willing to maybe use some
[44:09] general fund or some rainy day that
they're going to appropriate to try to
[44:12] fast track this thing and maybe get it
done over the winter.
[44:16] All the bathrooms are down anyway.
>> Yeah, because it's I mean
[44:20] it's not a good look.
>> Yeah.
[44:22] » Of course. Yeah.
>> And again
[44:24] » I mean you have to like
a jumpy leap over it to get out of the
[44:28] soccer field area.
>> And it's also, you know, five grand or
[44:32] whatever ballpark, but it's also costing
a lot of time that you can't do other
[44:35] things with it.
>> Right. Yeah.
[44:37] » I'll be honest with you. When I got that
text this evening, I was a little
[44:39] disappointed.
>> I know.
[44:40] » It's probably costing us 10 to 15 by the
time it's done.
[44:43] » I mean even if the town town employees
aren't charging us for it, that's I mean
[44:48] there's what the town is still paying
them to do some do that instead of
[44:52] something else, you
>> Yep.
[44:56] » I mean I feel like the bathroom
situation is like a basic need.
[45:00] It should be.
>> Yeah, it's right up there with lighting.
[45:04] I agree.
Probably more important than lighting.
[45:06] » I want a playground, but also
I like standing in the bathroom and
[45:11] maybe shower.
>> Yeah.
[45:13] » Well, it's I mean yeah, you have the
sewage running through and then there's
[45:16] really walking through
and stuff.
[45:20] Yeah, but there were some girls who put
some nice little signs under cones that
[45:24] said stay away. And I'm like here
walking your toddler. So I'm like yeah,
[45:29] let's
[45:32] » So I mean it's like actual placards
above the toilets in the women's
[45:36] dressing room.
>> And the men's too.
[45:38] » Yep, every every one. There's sanitary
trash cans in every stall. I mean we
[45:42] yeah, I guess maybe we need to make I
mean social media's in vogue. I guess we
[45:46] need to make a do not flush Tik Tok.
[45:51] » I just Sometimes I
>> Empty your pockets before you go in.
[45:55] » I
I will never understand this situation
[45:59] because it's It's
basic hygiene 101. Like you were taught
[46:03] those things.
>> I think that's the most frustrating
[46:06] piece of it. You know, a couple years
ago
[46:11] A couple years ago, you know, well, even
like when we started, there were no
[46:14] sanitary trash cans in the stalls. So, I
can kind of give people some grace.
[46:19] But, whenever
time and again, I have pulled
[46:22] applicators,
soiled underwear, soiled shorts, I've
[46:27] pulled all kinds of stuff out of pumping
pillars. And it's like, we have a trash
[46:31] can. You don't even have to embarrass
yourself by putting it in a trash can by
[46:35] the sink or putting it in a trash can
outside. It's in the stall.
[46:40] » You should put it in the trash can.
Like, how?
[46:45] » It's it's beyond frustrating and there's
just I I don't know of any fix. And And
[46:49] granted, yes, it looks bad.
>> to go to medical scan access to the
[46:53] stalls.
>> Well, you know, the thought crossed The
[46:56] thought crossed my mind today, I wonder
if there's like a
[47:00] smart flush toilet that like detects a
blockage or an foreign object and then
[47:05] it like puts a timestamp on it and then
when a pump goes down, you can like
[47:09] pinpoint when it happened, who was in
the bathroom.
[47:13] And then we we resort to a public
shaming campaign.
[47:17] » And then he proceeded to put his
daughter through his toys in the toilet.
[47:22] » To be honest with you though, I've never
had that happen. I've seen plastic mini
[47:25] liquor bottles, I've seen elastic
waistbands from underwear and shorts.
[47:28] » His mom was probably screaming at him
pulling it out of the
[47:32] » Yeah.
>> We've never done that in public.
[47:33] » It's just
>> Just that.
[47:35] » It's beyond frustrating.
But, I guess that's one thing I kind of
[47:40] take solace in is like
So, Newberg does these tournaments, they
[47:44] have a duplex system of backups. And on
the heavy traffic weekends, you get
[47:48] enough idiots in one place and they had
a weekend where both our pumps went
[47:52] down.
>> Yeah.
[47:54] » Yeah, you know what I mean? Like, you
just can't, unfortunately, you can't fix
[47:57] stupid.
>> Mhm.
[48:00] Yeah.
>> You can't. And I mean, when you get more
[48:02] people in there, it's more likely, but
still.
[48:06] » Yeah.
[48:08] Um it's uh
At least with the alarm system and a and
[48:13] a duplex home with
two basins that are much larger than
[48:18] what we have, for most things, it's
going to buy us time and we will still
[48:22] be able to operate.
>> We have an alarm system in the
[48:25] apartment, when that thing goes off,
we all know to
[48:28] » All hands on deck.
>> Yeah.
[48:30] » Yeah.
And I'm sure with today's technology,
[48:33] there's probably an app and I can get an
alarm on my phone.
[48:39] So.
[48:42] I guess I'll
I'll bring it up with Jane and I can go
[48:45] back through. I know we did have
Midwestern kind of preliminary one a
[48:49] couple years ago and I think at that
time it was like 60 or 70,000.
[48:53] So, I'm sure it's gone up a little bit.
>> or a grand one, you know.
[48:57] » And in working with them on the
location, I mean, we're kind of hemmed
[49:00] in from that perspective because the way
that that
[49:03] part was built,
there's a basin where the toilets on
[49:07] field two gravity to the basin. There's
a little bit of fall from that pipe
[49:12] over that basin
to the other basin.
[49:16] So, basically, when it that pit fills
up, it just gravity's
[49:20] to the other one.
There's no pump in there.
[49:23] Um
[49:27] Yeah, I don't really know how we can
remedy that.
[49:29] » Do we have commercial grade toilets in
this
[49:32] » Yeah.
Yeah, and it's really not so much the
[49:36] toilets, it's more
again,
[49:40] you're blocking an impeller up. Like, it
was just something as simple as the
[49:44] applicator had like gotten hit by the
impeller, it ballooned out and then it
[49:47] got stuck like wedged at an angle in the
impeller and it like the pump was still
[49:51] trying to run and the impeller couldn't
do anything.
[49:57] That's really That's really how it
happens. It doesn't matter if it's a
[49:59] waistband or a piece of plastic. If it's
big enough and it's awkward shaped
[50:03] enough, it can't pull it through.
[50:10] » Is there any sort of
And maybe this doesn't make sense. I'm
[50:15] just asking a question. Like some kind
of screen or cap around the impeller so
[50:19] it doesn't get tangled?
[50:24] You know what I'm saying? Some kind of
mesh or something.
[50:26] Or would that cause a blockage down the
road?
[50:28] » Well, I think the problem that you run
into is like that pump is trying to suck
[50:34] water from the bottom of the basin
through.
[50:36] » So then it could create a wall
basically.
[50:38] » You could end up with a whole lot of
debris
[50:40] » Yeah.
>> pulled up against that screen. I mean,
[50:42] I'm sure
it could probably help, but then as you
[50:46] get more and more debris on that screen,
its ability to pump is reduced.
[50:50] » reduced. And its ability to pump is
reduced.
[50:52] » Yeah.
[50:55] Um
Yeah, no easy answers.
[51:01] That is an episode of Dirty Jobs though.
I need to call Mike Rowe.
[51:04] » Yeah.
>> Thank god I have the guys to come pump
[51:08] it because there's been weekends where
they haven't been there.
[51:11] I can't get a hold of Aspire and I'm
like 32 gallon trash cans trying to use
[51:15] a sump pump and get the pit down so I
can work on it.
[51:21] And it's like 95 degrees. It's a
wonderful place to be.
[51:24] » That'd be awesome.
[51:31] » Yeah, absolutely.
>> Don't call the park board. We're on your
[51:34] side.
>> No.
[51:36] Absolutely not. Don't call them.
[51:43] » I'll bring you a water.
[51:48] » I should probably start wearing a
respirator in this office.
[51:51] » All right.
We got to do three vouchers.
[51:53] » Yeah.
[52:14] » So, we have vouchers for the park and
rec department. It looks like those are
[52:20] in the amount of $5,013.12.
So, I will make the motion to approve
[52:24] the park and rec vouchers
[52:29] for $5,013.12.
>> I'll second.
[52:33] » All in favor?
>> Aye.
[52:36] » Anyone opposed?
Motion passes to approve voucher for
[52:41] park and rec at $5,013.12.
[52:48] » I will also make a motion to approve the
Santa Claus Community Center vouchers in
[52:52] the amount of $4,702.68.
[53:00] » I second.
[53:02] » All in favor?
Aye.
[53:05] Anyone opposed?
Motion passes to approve the Santa Claus
[53:10] Community Center vouchers for $4,702.68.
[53:25] Hope you all had a good meeting.
[53:32] We good. Good.
See if I can sign
[53:37] Oh, sorry.
[53:43] Good.
[53:54] » Our next meeting
is October 5th at 7:00 p.m.
[54:00] » All right.
I guess we need a motion.
[54:02] » I'll make a motion to adjourn meeting at
7:54 p.m.
[54:09] » All right.
>> Motion.
[54:10] » All right.
Meeting is adjourned.
[54:19] You're good.