1 00:00:04,560 --> 00:00:20,420 Hello, everyone. It is September 9th, and it is 4.37. And we are opening our meeting. It's a special meeting. And we're going to go into a close session. We'll be coming out of a close session around 5.30. And so we'll be back. Thank you. 2 00:01:01,400 --> 00:01:14,540 Hello, everyone. It is our September 9th meeting. And before we start the meeting tonight, I do want to take a moment to acknowledge that Friday marks 25 years since September 11th. 3 00:01:14,540 --> 00:01:19,320 For many of us, it's hard to believe that 25 years have passed. 4 00:01:19,920 --> 00:01:23,900 We remember where we were, how we felt, and the uncertainty of that day. 5 00:01:24,580 --> 00:01:27,300 We remember the nearly 3,000 people who lost their lives. 6 00:01:27,720 --> 00:01:31,460 The first responders who ran toward danger and the families who were forever changed. 7 00:01:32,820 --> 00:01:33,800 For many of our students, 8 00:01:34,280 --> 00:01:35,900 many of our students were not around. 9 00:01:37,120 --> 00:01:39,500 And September 11th, it's just history. 10 00:01:39,500 --> 00:01:52,940 but there is something important for them to carry forward and that is the sense of community that people showed one another during an incredibly difficult time. 11 00:01:53,740 --> 00:02:00,600 As a school community, I hope we continue to teach our children to care for one another, to serve others and to value the humanity we share. 12 00:02:01,540 --> 00:02:05,400 And then I just want to ask everyone to join me in a moment of silence. 13 00:02:05,400 --> 00:02:06,500 Thank 14 00:02:19,110 --> 00:02:29,890 you. And okay, we're going to start with our open session. It is September 9 and it is 6 o'clock and we are going to start with roll call. 15 00:02:30,750 --> 00:02:35,010 We are going to start with Richard. 16 00:02:35,430 --> 00:02:36,010 I am here. 17 00:02:36,750 --> 00:02:38,170 Jen, here. 18 00:02:38,710 --> 00:02:39,830 Laurie, here. 19 00:02:40,670 --> 00:02:44,750 And then Stacy's with us. Are you there online? 20 00:02:44,750 --> 00:02:53,310 here. Yes, okay. And then we have Stacey with us. Unfortunately, board member John Keane and Maria 21 00:02:53,310 --> 00:03:02,170 Lonebaskis are not with us tonight. And so it's just going to be the five of us. Okay. And so 22 00:03:02,170 --> 00:03:04,790 moving right along, uh, Pledge of Allegiance. 23 00:03:09,000 --> 00:03:12,800 I pledge allegiance to the flag of the United States of America. 24 00:03:12,800 --> 00:03:19,600 to the Republic for which stands one nation under God in the visible liberty and justice 25 00:03:19,600 --> 00:03:20,240 for all. 26 00:03:24,900 --> 00:03:25,440 Okay. 27 00:03:25,820 --> 00:03:29,420 And so the next item on our agenda is going to be the approval of agenda. 28 00:03:30,040 --> 00:03:30,800 If I... 29 00:03:31,600 --> 00:03:32,140 So moved. 30 00:03:32,640 --> 00:03:32,860 Okay. 31 00:03:33,140 --> 00:03:33,860 So Richard moves. 32 00:03:34,420 --> 00:03:36,960 And then Lori seconds. 33 00:03:37,900 --> 00:03:39,600 The approval of agenda. 34 00:03:40,000 --> 00:03:40,220 Okay. 35 00:03:40,580 --> 00:03:41,700 And so we'll take the book, Richard. 36 00:03:42,060 --> 00:03:42,300 Yes. 37 00:03:46,620 --> 00:03:47,140 Okay, 38 00:03:49,460 --> 00:03:59,920 and I am a yes and so the agenda is approved. Okay, so moving along the next item is our superintendents report and that is going to be Dr. Shelton. 39 00:04:05,880 --> 00:04:12,840 Very short today. I just wanted to give a couple of quick updates and I will also ask Gerardo to chime in. 40 00:04:12,840 --> 00:04:20,480 And the first report, and I have received several emails regarding our HVAC system. 41 00:04:20,780 --> 00:04:27,960 We are in an extreme weather situation, and some of our spaces are not functioning the 42 00:04:27,960 --> 00:04:30,240 way we would want them to function. 43 00:04:31,060 --> 00:04:36,460 As I said, I want to provide an update regarding our HVAC systems across the district. 44 00:04:36,620 --> 00:04:42,000 As we continue to experience extreme heat, while many of our schools are operating with 45 00:04:42,000 --> 00:04:44,200 functioning HVAC systems. 46 00:05:00,000 --> 00:05:05,340 Temperatures and our experiencing issues with their systems. Specifically, we have experienced 47 00:05:05,340 --> 00:05:12,360 HVAC concerns at Santa Monica High School, Samo High. We have begun a comprehensive audit 48 00:05:12,360 --> 00:05:18,500 of the systems at the school to identify the problems that exist and determine the best 49 00:05:18,500 --> 00:05:24,380 solution. In the meantime, we have installed temporary cooling units in affected spaces 50 00:05:24,380 --> 00:05:37,300 And are actively problem-solving to address the immediate concerns when a unit is broken at an elementary school or middle school is usually specific to a room 51 00:05:37,300 --> 00:05:46,820 and we can get to that and get that done more quicker and easier than entire systems for our larger spaces. 52 00:05:47,600 --> 00:05:55,820 As the former principal there, I do understand you never not be a principal and you never 53 00:05:55,820 --> 00:06:01,300 not be with your folks because the heat is not an easy thing to endure when you are 54 00:06:01,300 --> 00:06:04,120 trying to teach or trying to learn. 55 00:06:04,760 --> 00:06:07,460 Our approach includes two immediate steps. 56 00:06:08,000 --> 00:06:11,060 We're going to work with our partners, which we've already started to do. 57 00:06:11,060 --> 00:06:17,460 We have met with Siemens along with another HVAC vendor to assess the issues and develop 58 00:06:17,460 --> 00:06:18,160 solutions. 59 00:06:18,400 --> 00:06:25,440 More specifically at SEMO High, I know our principal, Ms. Maree Cruz, has worked with Siemens 60 00:06:25,440 --> 00:06:30,120 and they walked each of those classrooms in two of our specific buildings. 61 00:06:31,160 --> 00:06:35,840 We also are identifying both immediate and long-term solutions. 62 00:06:35,840 --> 00:06:43,820 Our partners will provide us with detailed recommendations to address the current problems 63 00:06:43,820 --> 00:06:50,040 while also identifying the necessary corrections to help prevent similar issues with the systems 64 00:06:50,440 --> 00:06:51,540 in the future. 65 00:06:51,960 --> 00:06:58,040 And I say in the future because this has been said to be an El Nino year and we don't know 66 00:06:58,040 --> 00:06:59,420 when weather will change. 67 00:06:59,980 --> 00:07:02,880 As you all have experienced, we all are living in the same space. 68 00:07:02,880 --> 00:07:05,200 We have drastic temperatures. 69 00:07:05,580 --> 00:07:08,380 I said to the other day, it felt like Florida, 70 00:07:08,380 --> 00:07:11,380 after it rained, the humidity was out of control. 71 00:07:12,000 --> 00:07:14,340 And we understand that and we are experiencing it 72 00:07:14,340 --> 00:07:16,580 along with our students and staff. 73 00:07:17,100 --> 00:07:18,940 Our students and staff deserve learning 74 00:07:18,940 --> 00:07:21,180 and working environments that are safe, 75 00:07:21,740 --> 00:07:23,260 comfortable and conducive to learning. 76 00:07:23,720 --> 00:07:26,120 We understand the frustration that can come 77 00:07:26,120 --> 00:07:30,860 with these challenges, particularly during extreme weather. 78 00:07:30,860 --> 00:07:35,640 and we are addressing these concerns as quickly and thoroughly as possible. 79 00:07:36,100 --> 00:07:42,120 Thank you for your patience and understanding and partnership as we work through these issues. 80 00:07:42,700 --> 00:07:51,740 Last week, a semi-high teachers shared specific information and we are in hopes to be able to share in writing. 81 00:07:51,740 --> 00:07:59,300 soon answers to the questions that they posed as they set in this audience because we want 82 00:07:59,300 --> 00:08:03,720 to provide you answers and correct the problem at the same time. 83 00:08:04,440 --> 00:08:09,080 We will continue to provide updates as we have additional information to share. 84 00:08:09,580 --> 00:08:18,020 I also wanted to introduce, and Thomas, if you would come up, I want to also introduce Thomas 85 00:08:18,020 --> 00:08:25,580 island. It is great, there's a great pleasure that I introduced Thomas Island as our district's 86 00:08:25,580 --> 00:08:30,520 new chief communications officer. Thomas brings more than a decade of experience in strategic 87 00:08:30,520 --> 00:08:36,680 communication, community engagement, media relations, crisis response, and public relations 88 00:08:36,680 --> 00:08:43,740 across corporate, nonprofit and media sectors. Most recently he served as the US marketing director 89 00:08:43,740 --> 00:08:46,640 or a global financial consulting company 90 00:08:46,640 --> 00:08:49,300 where he led digital marketing, social media, 91 00:08:49,520 --> 00:08:52,180 internal communications, and event initiatives. 92 00:08:52,800 --> 00:08:54,520 Earlier in his career, Thomas worked 93 00:08:54,520 --> 00:08:58,220 at the Recording Academy supporting education programs 94 00:08:58,220 --> 00:08:59,680 and Grammy Week events. 95 00:09:00,580 --> 00:09:03,460 Thomas holds a Master's of Illegate Administration 96 00:09:04,080 --> 00:09:07,340 with a focus on leadership from Cal State Northridge, 97 00:09:07,940 --> 00:09:10,680 a bachelor of journalism from the University of Texas 98 00:09:10,680 --> 00:09:13,440 at Austin, and a digital marketing certificate 99 00:09:13,440 --> 00:09:16,860 from UT Austin's McCombs School of Business. 100 00:09:17,300 --> 00:09:19,580 He is a physician in English and Spanish, 101 00:09:19,740 --> 00:09:22,140 which is great benefit to our school district. 102 00:09:22,620 --> 00:09:24,680 We're thrilled to welcome Thomas Pyle, 103 00:09:24,880 --> 00:09:28,720 and know he will be a great fit here at SNNUSD. 104 00:09:29,160 --> 00:09:30,440 I look forward to his leadership 105 00:09:30,440 --> 00:09:32,660 in continuing to keep our staff, families, 106 00:09:32,820 --> 00:09:34,960 and community informed and engaged. 107 00:09:35,540 --> 00:09:37,160 Thomas, you have a few words for us. 108 00:09:44,760 --> 00:09:45,080 Thank you. 109 00:09:45,760 --> 00:09:46,620 First of all, good evening. 110 00:09:46,940 --> 00:09:49,220 Good evening, Dr. Shelton, board president, 111 00:09:49,780 --> 00:09:53,720 and members of the board, as well as our neighbors in Santa Monica, Malibu. 112 00:09:54,360 --> 00:09:59,980 So as Dr. Shelton said, my name is Thomas Pylind, and I have the privilege to stand in front of you as your chief communications officer. 113 00:10:00,840 --> 00:10:06,240 Just want to clarify, my focus in this role is to strengthen the transparent, reliable bridge 114 00:10:06,240 --> 00:10:11,300 that the existing communications team is built between our schools and this community. I'm 115 00:10:11,300 --> 00:10:16,480 here to ensure that your voices are heard and that our district sorities are being told 116 00:10:16,480 --> 00:10:20,680 accurately and effectively. I look forward to continuing to build this bridge between 117 00:10:20,680 --> 00:10:24,580 our community and partnering with you. And lastly, go madadors, thank you. 118 00:10:29,640 --> 00:10:34,100 We're going to take a picture now. So, Thomas, come on back up. We're going to take a picture. 119 00:10:34,100 --> 00:10:34,980 Okay, 120 00:11:52,280 --> 00:11:57,000 so the next item is public comments for items listed on the agenda and that is going 121 00:11:57,000 --> 00:12:00,980 to be for any permanent. There are no comments. Okay, 122 00:12:08,160 --> 00:12:10,900 and the next item on our agenda is 123 00:12:10,900 --> 00:12:14,780 going to be consent items. I have to say that a couple of items have been postponed. 124 00:12:24,400 --> 00:12:24,920 That 125 00:12:24,920 --> 00:12:35,180 And so those two items have been postponed and then yeah, I was going to make a motion to approve minus those items. 126 00:12:36,160 --> 00:12:43,000 Okay, Laurie makes the motion to approve minus those items second and then Jen makes the second motion. 127 00:12:43,480 --> 00:12:46,060 Okay, then we're going to take the vote, Richard. 128 00:12:46,540 --> 00:12:46,660 Yes. 129 00:12:47,340 --> 00:12:47,940 Jen. 130 00:12:48,460 --> 00:12:48,600 Yes. 131 00:12:49,700 --> 00:12:50,300 Laurie. 132 00:12:50,560 --> 00:12:50,880 Yes. 133 00:12:52,780 --> 00:12:53,420 Yes. 134 00:12:56,010 --> 00:13:03,430 And I am a yes. And so consent items are passed. And so the next item on our agenda 135 00:13:03,430 --> 00:13:09,670 is going to be we have some discussion items. The first thing is VAPA. We have board feedback 136 00:13:09,670 --> 00:13:17,610 on proposed 2026, 2027 charges for district advisory committees and I do believe Richard is 137 00:13:17,610 --> 00:13:28,310 on that committee as a board liaison in Maria Leone-Basquez is there and so holding up on the screen. 138 00:13:29,910 --> 00:13:35,630 I don't see them on the screen. Oh, we do have, okay, great. I mean, would you like to introduce 139 00:13:35,630 --> 00:13:42,350 our representatives from Bappa? Oh, they can do that. Okay, great. If you want to come up, that would be great. 140 00:13:45,700 --> 00:13:46,480 Good evening. 141 00:13:47,080 --> 00:13:48,040 I was going to introduce you. 142 00:13:48,260 --> 00:13:51,220 Okay, so we have a parent here from our WAPA DAC, Rebecca. 143 00:13:51,700 --> 00:13:53,560 She's going to be presenting on behalf of the team. 144 00:13:54,120 --> 00:13:57,500 So we want to welcome you and thank you for being here to tell us about the WAPA DAC. 145 00:13:58,560 --> 00:13:59,360 Thank you very much. 146 00:14:01,060 --> 00:14:01,720 Good evening. 147 00:14:02,100 --> 00:14:07,700 My name is Rebecca Turlitsi and I am a member of the visual performing arts district advisory committee 148 00:14:07,700 --> 00:14:10,880 along here tonight with Wendy Jaffa, one of our other members in Gina. 149 00:14:12,160 --> 00:14:20,500 So we are here to present our 20, 25, 26 annual report, we didn't have a chance to do this over the summer when I believe it normally happens. 150 00:14:21,720 --> 00:14:30,340 My family has had the pleasure of being active members in the district's music program since our son's access to music education began way back at Roosevelt. 151 00:14:31,100 --> 00:14:38,020 Luke is now graduated and still playing his trombone in college, while Noah is a junior in all of the band-on-sembles, 152 00:14:38,220 --> 00:14:44,940 marching band, concert band jazz, and pit work, a strum. And I am a relatively new member to this committee, 153 00:14:45,080 --> 00:14:51,060 especially compared to some of our other long-time members who have advocated for strong arts education programs 154 00:15:00,000 --> 00:15:29,920 On behalf of the entire VAPIDAC, we thank you for your continued support for our district's visual and performing arts programs. It's because of your commitment and dedication to arts education, our children have thrived and excelled in all avenues of the arts, which we also believe strengthens and enhances the academics, their academics and social well-being. We are deeply grateful for your support. In recent years, the VAPIDAC has worked hard to fortify 155 00:15:29,920 --> 00:15:35,220 our committee with parents of current students blended with our more veteran members who 156 00:15:35,220 --> 00:15:40,740 hold the institutional knowledge with the ups and downs and just how much our VAPA offerings 157 00:15:40,740 --> 00:15:45,480 have grown over the years. As you can see in the report that's been provided to you, 158 00:15:45,880 --> 00:15:50,420 the work of the committee and the accomplishments of our VAPA programs are extensive. 159 00:15:51,240 --> 00:15:57,200 I'll keep it to a couple of the highlights and starting with the charges that we operated 160 00:15:57,200 --> 00:16:03,160 under last year. This will kind of, yeah, I'll read the charges because they are specific. 161 00:16:03,980 --> 00:16:09,640 Our first charge is to support a comprehensive 3K through 12 arts education program 162 00:16:09,640 --> 00:16:15,060 as an integral part of the core curriculum offered to all SMMUSD students. 163 00:16:15,360 --> 00:16:19,980 With dance, media, arts, music, theater, and visual arts, 164 00:16:20,340 --> 00:16:24,320 taught as discrete disciplines and integrated into other subject areas. 165 00:16:24,320 --> 00:16:31,280 and to align and promote excellence through the excellence through equity plan which includes 166 00:16:31,280 --> 00:16:37,800 teaching cross-cultural and socio-emotional skills. Our second charge is to serve as a conduit 167 00:16:37,800 --> 00:16:44,000 for parents, teachers, students, and community members to inform and make recommendations to the board 168 00:16:44,840 --> 00:16:50,480 on matters related to equitable access and successful participation in comprehensive, sequential, 169 00:16:50,480 --> 00:16:56,700 standards-based 3K arts education while comparing the district's curriculum, scheduling, staffing, 170 00:16:57,060 --> 00:17:01,860 instructional materials, equipment, and facilities with national and state standards and frameworks. 171 00:17:02,760 --> 00:17:08,480 We also are charged with maintaining the board and district commitment to the adoption of a new 172 00:17:08,480 --> 00:17:16,200 six-year SMNUSD arts and education strategic plan. So some of the committee's accomplishments, 173 00:17:16,200 --> 00:17:23,760 Again, you know, the report is pretty long, but part of what's great about this report 174 00:17:23,760 --> 00:17:28,620 is that we have collected an extensive amount of data and created highlights, a highlights 175 00:17:28,620 --> 00:17:34,320 report of VAPA and teacher student accomplishments, some of which, and they begin on page 7 if you 176 00:17:34,320 --> 00:17:36,160 wanted to take a look at that full list. 177 00:17:36,960 --> 00:17:44,180 But the 75th annual stairway to the stars was reimagined as the SMMUSD Arts and Music Festival. 178 00:17:44,180 --> 00:17:51,760 It was the first time that this event featured our visual art students, which was really fantastic. 179 00:17:51,980 --> 00:17:57,220 There were gallery type setups outside Barnum featuring the work of our elementary students 180 00:17:57,220 --> 00:18:06,200 with their PS Arts projects. We also, it included the Robert's Arts Gallery was open with the Santa 181 00:18:06,200 --> 00:18:12,760 Monica student art showcase, which I think was the first time that was part of stairway. We also had 182 00:18:12,760 --> 00:18:20,840 a second stage, which gave us a full stage and opportunity for our folklorico and mariachi students, 183 00:18:21,340 --> 00:18:27,520 all the jazz ensembles performed including the middle schools. I think there was beauty shop 184 00:18:27,520 --> 00:18:36,020 and barbershop ensembles from requires, and then there was even an all alumni rock band on that 185 00:18:36,020 --> 00:18:42,460 second stage, as well as community music vendors that were there to offer information about by the 186 00:18:42,460 --> 00:18:50,120 lessons and accessories and instrument zoos so children could test out new instruments. 187 00:18:50,700 --> 00:18:56,420 It really was a great community event. Another highlight this year was the Flora's Damiro 188 00:18:56,420 --> 00:19:03,120 Festival featuring our Mariachi and Foclorico students. They performed in Jams, the Samo high 189 00:19:03,120 --> 00:19:10,040 marching band, won the bronze medal at the SCSBOA field show championships and their 5A division 190 00:19:10,040 --> 00:19:12,980 and significantly, they won the High Music Award, 191 00:19:13,080 --> 00:19:15,200 and that was the first time since 1987. 192 00:19:15,700 --> 00:19:18,840 So that was really a nice feather in their cap, literally. 193 00:19:20,100 --> 00:19:24,520 Samo High Theater competed against 41 Soquel High School 194 00:19:24,520 --> 00:19:28,000 at the DTAS ASC Shakespeare Festival, 195 00:19:28,320 --> 00:19:31,940 winning four first place awards and six additional awards 196 00:19:31,940 --> 00:19:34,680 with every student making it to the final round 197 00:19:34,680 --> 00:19:37,380 and culminating with an invitation 198 00:19:37,380 --> 00:19:40,500 to perform at Pasadena's a noise within theater. 199 00:19:41,320 --> 00:19:43,600 And then finally, another one last highlight. 200 00:19:43,980 --> 00:19:47,120 The Samo High Jazz was invited by Grammy winning Stanley Clark 201 00:19:47,120 --> 00:19:51,380 to perform at the first Santa Monica International Jazz Festival. 202 00:19:51,860 --> 00:19:53,780 So they performed at the third street promenade, 203 00:19:53,900 --> 00:19:55,980 which was part of a wider group of events 204 00:19:55,980 --> 00:19:57,740 that went on to take place at Tonga Park. 205 00:19:58,160 --> 00:19:59,980 So lots of things to say. 206 00:20:00,000 --> 00:20:25,880 We're going to celebrate in our district, our VAPA student. Another accomplishment of the committee was that the VAPA deck provided a venue where the community was able to hear information about the evolving VAPA programs in the district and was able to provide input through public comments. And the VAPA deck served as a liaison to the community during the arts and music festival, the stairway event. 207 00:20:25,880 --> 00:20:31,480 We had our own table where our members were able to meet with parents and community members 208 00:20:31,480 --> 00:20:34,340 and talk about all the VAPA offerings that we have. 209 00:20:35,060 --> 00:20:40,880 So looking forward to this year, our 26-27 school year, we haven't met yet, but our possible 210 00:20:40,880 --> 00:20:47,520 charges will be to talk as a committee about whether charges need to be updated and then create 211 00:20:47,520 --> 00:20:53,000 the action plan to do so and then ensure any new action plan is also implemented into 212 00:20:53,000 --> 00:20:53,900 the LCAP. 213 00:20:53,900 --> 00:21:03,960 So that would be our report and I hope you have a time to look through the wider materials that were provided to you. 214 00:21:04,600 --> 00:21:04,940 Thank you. 215 00:21:05,240 --> 00:21:06,680 Any comments or questions? 216 00:21:07,060 --> 00:21:07,180 Great. 217 00:21:07,600 --> 00:21:08,800 I just want to say thank you. 218 00:21:09,200 --> 00:21:18,440 It was a great bringing together of a lot of the pieces of the great things that go on in this district that I'm thinking of our brand new communications. 219 00:21:19,940 --> 00:21:30,080 I hope he's sponging all of this because I think this would make a great, these are things I mean, I'm always harping on this about everything we do. 220 00:21:30,360 --> 00:21:40,540 So we need to share this with the wider community because what you just laid out so eloquently is tremendous and not everybody has that in their district. 221 00:21:40,540 --> 00:21:45,340 And our community needs to know that this is what we offer. 222 00:21:45,780 --> 00:21:47,540 So thank you, thank you, thank you. 223 00:21:49,820 --> 00:21:50,260 Tim? 224 00:21:50,720 --> 00:21:53,940 Well, and just your presentation was fantastic. 225 00:21:54,220 --> 00:21:58,600 And just remind me of a conversation I had with Catherine Baxter 226 00:21:58,600 --> 00:22:01,780 a few weeks ago told me she went to New York and saw four 227 00:22:01,780 --> 00:22:03,100 of our children on Broadway. 228 00:22:03,880 --> 00:22:06,440 So I, you know, people have come up through the ranks. 229 00:22:06,440 --> 00:22:13,300 And so just so it's here and beyond and thank you and I appreciate your leadership in this. 230 00:22:13,800 --> 00:22:14,600 Thank you. 231 00:22:16,750 --> 00:22:17,630 Thank you. 232 00:22:17,970 --> 00:22:18,150 Thank you. 233 00:22:18,150 --> 00:22:19,330 Thank you so much for that report. 234 00:22:20,130 --> 00:22:20,750 Yes. 235 00:22:22,290 --> 00:22:32,990 And so next on our agenda, I have Dr. Ashley Benjamin and it's going to be updates to BPs and ARs related to curriculum and instruction. 236 00:22:32,990 --> 00:22:33,770 Right. 237 00:22:46,970 --> 00:22:52,290 Good evening. So over the last year, I have presented 59 policies and regulations 238 00:22:52,290 --> 00:22:59,310 to you. And tonight is my very last batch. And yes, very exciting. And you will see that 239 00:22:59,310 --> 00:23:03,330 they're all very happy ones. And so in these slides, there's various clip art for these 240 00:23:03,330 --> 00:23:10,130 celebratory, various policies and regulations. First, we have awards and achievements. And 241 00:23:10,130 --> 00:23:14,570 this policy and regulation has been updated to reflect the different criteria for various 242 00:23:14,570 --> 00:23:22,630 state awards. We have the Golden State seal merit diploma. Last year we had 435 students get that 243 00:23:22,630 --> 00:23:26,670 award and that's for students who get certain grades in different content areas and they automatically 244 00:23:26,670 --> 00:23:32,910 get it. We have the state seal of biliteracy. We had 203 students last year who are awarded that 245 00:23:32,910 --> 00:23:38,730 and our excellent immersion program is a great pathway towards that award. And then a newer one is 246 00:23:38,730 --> 00:23:43,390 the state seal of civic engagement and this is something we're going to continue to really advertise 247 00:23:43,390 --> 00:23:46,530 and promote in our community and encourage kids to apply for it. 248 00:23:46,890 --> 00:23:48,850 We did last year at John Adams Middle School. 249 00:23:48,970 --> 00:23:51,310 They did a civic action project and those are the type of things 250 00:23:51,310 --> 00:23:54,270 that are really going to encourage kids to go for that in high school. 251 00:23:55,110 --> 00:23:59,970 And then next we have graduation ceremonies and activities. 252 00:24:00,690 --> 00:24:03,590 This was updated to reflect new state law 253 00:24:03,590 --> 00:24:07,430 that our graduates at graduation are able to wear religious 254 00:24:07,430 --> 00:24:12,690 or cultural regalia as long as it's not disruption to the ceremony 255 00:24:12,690 --> 00:24:22,410 and they inform the Site Administrator 14 days in advance and Sarah ran away before we can click 256 00:24:22,410 --> 00:24:30,750 to the next slide. All right, thank you. Then we have Sarah Votes and observances. This one was 257 00:24:30,750 --> 00:24:36,770 just updated to reflect the various holidays that we celebrate and to note that we can have flags 258 00:25:00,000 --> 00:25:31,080 Trips board policy. This was updated to reflect that now we can use district funds to cover the cost of field trips and last my favorite animals at schools. Now, I really want this to be all animals at all times and all classrooms. Alas, I used the CSBA template for this one. And there were just a few updates about service animals, including a new section about miniature horses. And yes, again, that concludes my presentation this evening. 259 00:25:34,740 --> 00:25:36,100 any questions? 260 00:25:39,060 --> 00:25:46,060 Yeah. In the ceremonies and I was looking through that and while the 261 00:25:46,800 --> 00:25:54,000 AR itself is a little confusing to me only because you have sort of adult things mixed 262 00:25:54,000 --> 00:26:02,480 with requirements for kids and it's not really spelled out. I'm just wondering if there's 263 00:26:02,480 --> 00:26:03,300 any need for that. 264 00:26:04,940 --> 00:26:10,600 It's sort of all integrated, so that could include like the adult education ceremonies that occur. 265 00:26:10,900 --> 00:26:15,380 There is a little section about elementary, which just talks about how we have our own ceremonies. 266 00:26:15,660 --> 00:26:20,140 Yeah, I'm sorry, I'm not about the ceremonies. It's about the holidays and observances and 267 00:26:20,140 --> 00:26:27,820 basically things like the week that we get to be perfectly honest. I never knew that we had a 268 00:26:27,820 --> 00:26:33,200 American day. I just didn't ever even heard of that. I don't know what that is. Except that, 269 00:26:33,400 --> 00:26:36,360 you know, we celebrate Black History Month. We celebrate Black History Month with their King Day. 270 00:26:36,860 --> 00:26:41,460 And so that was just something new to me. And so some of those things were definitely related to what 271 00:26:41,460 --> 00:26:45,060 happened in the classroom and some of those things were not about the classroom at all, right? 272 00:26:45,200 --> 00:26:51,460 Yes, correct. So they're all sort of integrated within that policy and regulation. What we do for some 273 00:26:51,460 --> 00:26:56,780 of the things like the career readiness week are different coordinators for the different wolves 274 00:26:56,780 --> 00:27:01,020 provide resources to the teachers for instruction that they can do in the classroom. 275 00:27:02,820 --> 00:27:10,680 I guess I was just looking through things like classified employee week, obviously not meant for. 276 00:27:11,560 --> 00:27:15,840 It's about, that's about adults, not about education in the classroom. 277 00:27:16,200 --> 00:27:16,900 Am I wrong about that? 278 00:27:17,300 --> 00:27:18,020 Yeah, you are correct. 279 00:27:18,320 --> 00:27:20,960 Yeah, they're all mixed together in the regulation. 280 00:27:22,600 --> 00:27:33,360 It's in the, if the look in the actual, the AR in the AR, and I, and that workplace readiness 281 00:27:33,360 --> 00:27:40,420 week is only for the high school and so I mean I guess I can look up the laws and figure 282 00:27:40,420 --> 00:27:45,680 out what exactly we need, but, but it seemed like it should have a little more specific, 283 00:27:45,720 --> 00:27:50,780 specificity in the AR if we, anyway that was just my comment. 284 00:27:50,780 --> 00:27:54,900 And I don't know, you guys can, if you think this is adequate, 285 00:27:55,640 --> 00:27:57,080 I was just, what I read through it, 286 00:27:57,100 --> 00:27:59,140 it was not clear to even make some. 287 00:28:03,240 --> 00:28:05,780 I think that's a, I'm sorry, you need to go. 288 00:28:06,540 --> 00:28:09,100 I just wanted to respond because I think that's a good point 289 00:28:09,100 --> 00:28:12,800 and I missed that entirely, so I missed the AR, 290 00:28:13,320 --> 00:28:15,860 but I feel like it would be better 291 00:28:15,860 --> 00:28:17,380 and it wouldn't be that hard, 292 00:28:20,240 --> 00:28:21,060 differentiator. 293 00:28:21,520 --> 00:28:22,240 Yeah, I mean. 294 00:28:22,240 --> 00:28:29,640 I don't want to say that because it says they should integrate 295 00:28:32,260 --> 00:28:33,600 it into the regular educational 296 00:28:33,600 --> 00:28:35,340 program as required by law. 297 00:28:35,760 --> 00:28:41,480 So I guess I didn't explain like somebody in elementary school is not going to do workplace 298 00:28:41,480 --> 00:28:50,140 writing this week, that's for the high school and, yeah, and stuff like classified employee 299 00:28:50,140 --> 00:28:50,540 week. 300 00:28:50,540 --> 00:28:55,020 And again, I did not know black American day was on March 5th. 301 00:29:09,360 --> 00:29:13,840 Are you suggesting that I was suggesting that you take it back and and if there's more 302 00:29:13,840 --> 00:29:17,980 interest from other board members to change it towards that or what would I would say 303 00:29:17,980 --> 00:29:18,660 definitely interest. 304 00:29:18,840 --> 00:29:24,060 It was just a comment and a note if we think it would be more there were more of an explanation 305 00:29:24,060 --> 00:29:28,520 is necessary if other board members thought that was well, we're not voting tonight. 306 00:29:28,520 --> 00:29:30,000 We're going to bring it back at the next meeting. 307 00:29:30,000 --> 00:29:33,880 So let's use the time in between and we can do an update on the Friday memo and get feedback 308 00:29:33,880 --> 00:29:37,680 the board and then we can decide by next next meeting. Okay that sounds like a 309 00:29:37,680 --> 00:29:40,680 plan to me but everybody I mean I think everyone should agree. 310 00:29:43,260 --> 00:29:44,060 Sure we can make it 311 00:29:44,060 --> 00:29:54,020 more I think we can we can we can yeah take a look at it. Yeah we could divide up the 312 00:29:54,020 --> 00:29:57,700 sections that are more adult focused and then what's more classroom-based focused. 313 00:30:00,080 --> 00:30:12,720 I do have another comment or question about this, too, because when we list out all these things, and it says commemorative that exercises will be integrated to the regular educational program is required by law. 314 00:30:16,060 --> 00:30:31,060 These are obviously not all required by law to be integrated, because if they are we're not really adhering to that. I mean, so I don't know what that means, I guess. I'm picket that probably came from CSBA. 315 00:30:31,060 --> 00:30:45,740 So I just don't know what that means and I think it's a little bit well. I looked up a few of them, like the like the work readiness week is more about is a high school readiness thing the classified employee of the week classified employee week. 316 00:30:45,920 --> 00:30:50,200 I don't think has anything to do with an educational piece in in classroom. 317 00:30:53,740 --> 00:31:06,140 Yes, but then they go ahead and do things like lunch hero and they do the clap that they get they in elementary schools they like highlight certain classified staff and they celebrate them. 318 00:31:06,140 --> 00:31:08,160 So yeah, we and we do the we do the. 319 00:31:10,180 --> 00:31:19,900 So the recognition at board meetings and it is classified week and we do celebrate those people, it's just not in the classroom. 320 00:31:20,440 --> 00:31:29,220 It's at the school side, I would imagine, but there's no educational scenario that goes with that. 321 00:31:29,600 --> 00:31:37,300 Like with Martin Luther King Day, obviously, we know there's an educational piece in the classroom explaining who he is. 322 00:31:37,300 --> 00:31:38,780 is it what he did and all that stuff? 323 00:31:41,720 --> 00:31:51,520 Yeah, I think it would make sense that we sort of separate them into two paragraphs as 324 00:31:51,520 --> 00:31:55,440 to the sort of adult celebratory focused and the more instructional base. 325 00:31:56,360 --> 00:32:01,280 And they each have a lot of components to them, like the work-based readiness, which I don't 326 00:32:01,280 --> 00:32:05,520 know necessarily needs to be fully spelled out in the policy, but I think that following 327 00:32:05,520 --> 00:32:07,680 them out as separate categories, definitely makes sense. 328 00:32:08,900 --> 00:32:14,060 And I was just thinking that the wording in this makes it sound as if, and I don't think 329 00:32:14,060 --> 00:32:15,100 it means to do this, 330 00:32:17,170 --> 00:32:22,710 like all these things are, in fact, required by law to be incorporated, 331 00:32:22,990 --> 00:32:25,550 integrated into the program. 332 00:32:25,810 --> 00:32:30,150 And honestly, I mean, just to say it by then. 333 00:32:30,150 --> 00:32:31,710 So it's gonna be Anthony Day. 334 00:32:32,410 --> 00:32:35,770 I'm sure some people in some classrooms talk about it, 335 00:32:35,770 --> 00:32:39,250 and I think it's in the curriculum in certain places, 336 00:32:39,250 --> 00:32:41,050 but there's nothing. 337 00:32:41,490 --> 00:32:46,610 It's not like maybe any of these are literally required 338 00:32:46,970 --> 00:32:49,190 by law to be discussed in any. 339 00:32:49,330 --> 00:32:49,550 You're correct. 340 00:32:49,810 --> 00:32:52,130 So Ed Code says it's encouraged, it's not required. 341 00:32:52,650 --> 00:32:53,170 Yeah. 342 00:32:54,770 --> 00:32:56,510 For those listed in the second list, 343 00:32:56,510 --> 00:32:59,190 so it's just, it's encouraged. 344 00:32:59,190 --> 00:33:04,090 But it says, as required, well, 345 00:33:11,040 --> 00:33:11,960 then why don't we say that? 346 00:33:12,820 --> 00:33:13,460 Can we wear that? 347 00:33:13,960 --> 00:33:15,980 Because normal people don't click on the education. 348 00:33:16,620 --> 00:33:18,160 They're looking at these words. 349 00:33:18,220 --> 00:33:18,560 That's right. 350 00:33:18,840 --> 00:33:20,580 If they ever look at anything at all. 351 00:33:21,840 --> 00:33:22,600 I mean, I'm not... 352 00:33:22,600 --> 00:33:25,260 Hey, look, CSBA does great templates. 353 00:33:25,720 --> 00:33:28,860 It's a great starting place, but sometimes they're not really. 354 00:33:30,360 --> 00:33:32,000 They're a lot less than perfect. 355 00:33:32,000 --> 00:33:35,860 I still want to communicate the wrong thing or make people go. 356 00:33:36,480 --> 00:33:39,680 Well, I said, that thing says that they're required to do. 357 00:33:39,960 --> 00:33:41,440 And you don't do any of those things. 358 00:33:42,260 --> 00:33:45,480 When, when, I mean, somebody's going to come on and say, 359 00:33:45,540 --> 00:33:48,460 conserve conservation bird and arbor days, March 7th. 360 00:33:48,460 --> 00:33:50,260 Why didn't my teacher tell us about that? 361 00:33:53,060 --> 00:33:55,200 Sound a little more discretion or, you know, 362 00:33:55,380 --> 00:33:57,400 that we encourage encouraged. 363 00:33:57,580 --> 00:33:58,080 That's the way. 364 00:33:58,100 --> 00:34:01,680 So maybe we just take this back and work on that so that we don't have to 365 00:34:01,680 --> 00:34:03,440 and from the Dias and you want to 366 00:34:03,440 --> 00:34:04,480 do that? 367 00:34:05,460 --> 00:34:05,600 Yes. 368 00:34:06,380 --> 00:34:07,060 Thank you. 369 00:34:07,420 --> 00:34:07,760 Thank you. 370 00:34:07,880 --> 00:34:08,480 Thank you. 371 00:34:15,480 --> 00:34:16,160 Okay. 372 00:34:16,400 --> 00:34:18,060 The next item in our agenda 373 00:34:18,060 --> 00:34:20,300 is going to be major action items 374 00:34:20,300 --> 00:34:22,140 and we have our assistant superintendent 375 00:34:22,140 --> 00:34:24,000 financial services to Eduardo Cruz 376 00:34:24,600 --> 00:34:27,720 to do the 2025-26 377 00:34:27,720 --> 00:34:30,140 unadded actual financial report. 378 00:34:58,440 --> 00:34:59,760 Evening board and community. 379 00:34:59,760 --> 00:34:59,980 I'm going to add a little bit of light on the back side of the head of the head of the head. 380 00:35:07,700 --> 00:35:12,580 Good evening, board and community, Gerardo Cruz, assistant suit with business. It's my pleasure 381 00:35:12,580 --> 00:35:20,540 to present to you today your unaudited actuals for the 25-26 school year, where we will discuss 382 00:35:20,540 --> 00:35:27,120 where we ended this last school year on June 30th and our financial position associated with 383 00:35:27,120 --> 00:35:32,480 that. First, I want to give a great rig shout out to these two other people on the screen. 384 00:35:37,080 --> 00:35:37,680 That's 385 00:35:37,680 --> 00:35:42,540 relaxing, as well as our interim assistant director of fiscal services, Ms. Carol Hall. 386 00:35:43,020 --> 00:35:47,540 Carol has been within the district for almost 20 years, I believe, and she's back 387 00:35:47,540 --> 00:35:55,420 filling for Andrew in his assistant director role while Andrew assumes the interim position of 388 00:35:55,420 --> 00:36:00,200 director of fiscal services while we recruit for these two permanent positions. 389 00:36:00,220 --> 00:36:04,080 My sincere hope is that they'll both take them, but they keep turning me down. 390 00:36:04,080 --> 00:36:10,600 So we'll see once the recruitment process goes through, if they'll do me the solid. 391 00:36:11,140 --> 00:36:15,200 But anyway, my great big thanks goes to them. They're not here tonight because they're enjoying 392 00:36:15,200 --> 00:36:20,220 some well-deserved time off after preparing this report for you tonight after weeks and months 393 00:36:20,220 --> 00:36:26,340 of preparation. So I'm glad that they get some well-deserved time off. So you've seen this budget 394 00:36:26,340 --> 00:36:32,180 presentation format several times. This is just to take a way to show that you see any giving years 395 00:36:32,180 --> 00:36:36,940 budget around a 12 times a year. We're at the place at number 10 where you're seeing your 396 00:36:36,940 --> 00:36:42,660 un-audited actuals. The last budget report that you saw was actually number four up top. 397 00:36:43,080 --> 00:36:47,260 If you recall, you had a 45-day budget revision and that was calling out budget 398 00:36:47,260 --> 00:36:52,960 revisions for the new year, the 26-27 Sleer. But today, as mentioned, we'll be focusing on 399 00:36:53,680 --> 00:36:59,440 number 10, your un-audited actuals. This slide just shows a bit of what your un-audited actuals are. 400 00:36:59,440 --> 00:37:04,120 You're having your board packet, the very large, almost 200 page SACS report, 401 00:37:04,480 --> 00:37:09,400 the hand-dirt account code structure report, and you also have several attachments 402 00:37:09,400 --> 00:37:14,060 that outline different specifications of how the general fund summary looks, 403 00:37:14,480 --> 00:37:18,860 how your other funds throughout the district, your adult school fund, your child development fund, 404 00:37:19,360 --> 00:37:25,320 your food services fund, how all of them ended the financial year ending June 30th. 405 00:37:26,260 --> 00:37:30,840 So why has changed since June, the books have officially been closed for the district. 406 00:37:31,660 --> 00:37:37,560 You have in your attachment three, as outlined in the board packet, you have a document 407 00:37:37,560 --> 00:37:41,960 that shows where all the school sites ended up in their spending, whether that's spending 408 00:37:41,960 --> 00:37:47,500 their general fund allocation, the spending of their stretch grants from either of our 409 00:37:47,500 --> 00:37:53,460 two education foundations, and then the biggest takeaway here is what we'll focus on that 410 00:37:53,460 --> 00:38:00,460 very last bullet. What today we're doing is we're comparing our estimated actuals to where we thought 411 00:38:00,460 --> 00:38:05,260 we were going to end the year before we officially close the books and we're comparing those 412 00:38:05,260 --> 00:38:11,840 financials to today after we officially have closed the books and these are now called your unondited 413 00:38:11,840 --> 00:38:19,600 actuals. In years past you've received this report and it is true that in those years past we had big 414 00:38:19,600 --> 00:38:27,300 budget swings are actual swings to where there's the $10 million swing, the $20 million swing, 415 00:38:27,580 --> 00:38:33,620 and what we're doing better job at in this last fiscal year is really projecting where our 416 00:38:33,620 --> 00:38:39,640 expenditures are going to end up and where our revenue sources are going to end up. One of the 417 00:38:39,640 --> 00:38:48,500 major things around these estimated actuals is really the use of the districts one-time funds 418 00:38:48,500 --> 00:38:55,000 In prior years, we had larger general fund relief because we were finishing using our COVID 419 00:38:55,000 --> 00:38:55,520 funds. 420 00:38:56,080 --> 00:39:01,400 And so we were using a lot of those restricted general fund monies, which in turn ultimately 421 00:39:02,400 --> 00:39:04,500 relieved the general fund. 422 00:39:04,920 --> 00:39:10,980 And so now that those funds are finished, actually in the 24, 25 year, you're going to see less 423 00:39:10,980 --> 00:39:15,400 of that as we progress in this report today, where you're going to see that our projections 424 00:39:15,400 --> 00:39:20,240 were very close percentages to almost being perfect which is a great place to be. 425 00:39:21,820 --> 00:39:29,720 So in general terms we tend to have conservative budgeting when it comes to our expenditures 426 00:39:29,720 --> 00:39:36,100 as well as our revenue sources and that's mostly because of our status as a basic aid or a 427 00:39:36,100 --> 00:39:44,040 community funded district to where we really have to mind our cash flow because we only get those to 428 00:39:44,040 --> 00:39:47,340 to apportionments of cash from tax payments 429 00:39:47,760 --> 00:39:50,100 in the months of December and June. 430 00:39:50,860 --> 00:39:52,400 So that's a little more unique to us. 431 00:39:52,640 --> 00:39:55,260 Again, a reminder, only about 10% of schools 432 00:39:55,260 --> 00:39:57,200 with the in California are basic aid 433 00:39:57,200 --> 00:39:58,920 or community funded districts like us. 434 00:39:59,580 --> 00:39:59,980 So we... 435 00:40:00,300 --> 00:40:30,240 The last point I mentioned already, the one-time block grant, you will, you have heard me say already, which was the purpose of your 45-day revision. Going into this 26-27 school year, the district is receiving more one-time block grants and other categorical funds that we will be spending in order to relieve the general fund. As we look at this 25-26 school year ending, we'll see less of that. But I just wanted to give a preview 436 00:40:30,240 --> 00:40:33,780 into what those one-time funds will look like in the future. 437 00:40:35,380 --> 00:40:37,000 This says more of the same. 438 00:40:38,880 --> 00:40:40,560 So this is the main slide. 439 00:40:40,720 --> 00:40:44,140 This slide in the next slide is we're going to focus all of our time and energy. 440 00:40:45,120 --> 00:40:53,200 Last year for our revenue section, I believe we had about a $12 million swing 441 00:40:53,200 --> 00:40:54,920 if I'm remembering correctly. 442 00:40:55,620 --> 00:40:57,540 This year we had about half of that. 443 00:40:57,540 --> 00:41:06,120 And we have $6 million more in revenue and you can see that half of that $6 million is attributed to our property tax. 444 00:41:07,100 --> 00:41:13,460 And the reason for that is this property tax is essentially backfill. 445 00:41:13,720 --> 00:41:18,960 So you all recall the unfortunate wildfires of January 2025, the palisades and Franklin fires. 446 00:41:18,960 --> 00:41:38,280 the state made a decision to backfill local agencies that are municipalities, the city governments, the county governments, as well as school districts, and our district benefited from back from the state backfilling specifically property tax, we benefited in the realm of around $3 million 447 00:41:38,280 --> 00:41:46,840 dollars just for that backfill of the state property tax. It is one time in nature. It does not 448 00:41:46,840 --> 00:41:55,020 go on in perpetuity. We actually received an additional $1.3 million that's not reflected here. 449 00:41:55,200 --> 00:41:59,860 I actually brought it up to you a couple of meetings ago. It was from the state education. 450 00:42:01,120 --> 00:42:07,500 It was the state senate education committee to where if you recall when we were receiving 451 00:42:08,280 --> 00:42:28,440 More students during the wildfires, we had communicated that we would happily receive those students, but in technical terms, financial terms, the districts do not get reimbursed for those students attending our district during the wildfires because we are a basic aid district and we're not funded by average daily attendance or enrollment. 452 00:42:28,440 --> 00:42:37,220 So, the State Education Committee ended up assigning us as a basic aid school district 453 00:42:37,220 --> 00:42:44,060 an additional $1.3 million, but they deemed it as restricted dollars, and so it's not 454 00:42:44,060 --> 00:42:47,400 reflected here, remember your general fund is two portions, right? 455 00:42:47,800 --> 00:42:53,300 Your unrestricted general fund operating budget, and your restricted general fund budget. 456 00:42:53,300 --> 00:43:00,540 So, altogether, the district benefited from wildfire reimbursements in the realm of 457 00:43:00,540 --> 00:43:06,040 $4 million, which three is reflected here in your unrestricted general fund, and then 458 00:43:06,040 --> 00:43:10,460 another million was reflected in the restricted general fund. 459 00:43:10,880 --> 00:43:12,680 Again, that's one time in nature. 460 00:43:13,200 --> 00:43:18,520 It's not reoccurring, so we wouldn't want to tie these one-time revenues to anything, any 461 00:43:18,520 --> 00:43:20,940 expenditure that's reoccurring in the future. 462 00:43:20,940 --> 00:43:30,100 I'll pause there because the the technical aspects of property tax and and and how we're actually getting this additional property tax can be a little confusing. 463 00:43:30,580 --> 00:43:38,860 But does anybody have any question specific to the property tax and the way and read the reason we received it specifically for this year? 464 00:43:41,230 --> 00:43:44,290 Yes, I don't have any. 465 00:43:44,290 --> 00:43:48,450 I have a proper taxing is not the question I have. 466 00:43:48,590 --> 00:43:53,890 It's about the one-time monies that we generally typically get in on a regular basis. 467 00:43:54,010 --> 00:43:59,810 I know you say this year is more than most, but every year we seem to have sort of Sacramento 468 00:43:59,810 --> 00:44:03,310 decides we're going to throw you a bone this way or that way or, you know, 469 00:44:03,410 --> 00:44:06,830 and a couple of times during the year, they have some special initiative or program 470 00:44:06,830 --> 00:44:09,250 or something they want us to do and here's money to do it. 471 00:44:09,250 --> 00:44:09,730 Correct. 472 00:44:10,150 --> 00:44:22,610 And is there any way that we could delineate that in our budget that kind of takes the 473 00:44:22,610 --> 00:44:28,010 sting out of it when I mean to really sort of project the reality of life of our budget? 474 00:44:28,510 --> 00:44:33,690 What it is that we are we want to be spending every year, what it is that we are spending 475 00:44:33,690 --> 00:44:39,410 every year, and what it is that we are the revenue that actually exists not from one time 476 00:44:39,410 --> 00:44:46,150 spending, not from one time. And sometimes one time spending is for something specific, 477 00:44:46,170 --> 00:44:52,150 or sometimes it's just like, here's a pot of money. And we know that it is irresponsible 478 00:44:52,930 --> 00:44:59,650 to create programs around that money that we want to be sustainable. We cannot do that. 479 00:45:00,000 --> 00:45:28,980 So the short answer is yes, and we can, and I'll just say that we do. For this 25-26 school year that we just finished, we normally don't have these one-time funds reflected in the general fund. The only reason why we're getting it shown in the general fund this time was because it was tied to our property tax. So that is in an anomaly of itself outside of even the one-time funds. Yeah, and I don't disagree with that. 480 00:45:28,980 --> 00:45:35,620 sometimes they're categorical but then it adds to our general fund which again is only one time 481 00:45:35,620 --> 00:45:40,300 money because if it's one time money and any other fund it's still one time money in the general 482 00:45:40,300 --> 00:45:46,080 fund. You're correct. You said it exactly right. We relieve the general fund of those expenditures 483 00:45:46,080 --> 00:45:52,620 on a one time basis. So yes, we can do a better job of outlining what those restricted categorical 484 00:45:52,620 --> 00:45:58,940 funds are so that we're making the connection that they're relieving the general fund on a 485 00:45:58,940 --> 00:46:04,300 one-time basis and not in perpetuity and that we shouldn't make making financial and programmatic 486 00:46:04,300 --> 00:46:10,400 decisions based on those one-time relief of the general fund. That's it's the connection. 487 00:46:10,960 --> 00:46:15,320 Correct. We can absolutely do a better job of making that connection. So there's a clear path 488 00:46:15,320 --> 00:46:20,840 of showing where the restricted dollars are alleviating the general fund. I think that would be 489 00:46:20,840 --> 00:46:27,040 enormously helpful. Got it. Thank you for that. Any other questions specific to property 490 00:46:27,040 --> 00:46:32,820 tax or I see board member Rouse? Yeah, so I understand. 491 00:46:34,960 --> 00:46:39,980 Sorry, I'm here. So I understand 492 00:46:39,980 --> 00:46:44,860 the property tax. I understand the property tax has been one time months back. But we had 493 00:46:44,860 --> 00:46:57,700 We had elected to reduce the percentage that we thought it would be, and I know we couldn't have predicted they did that. 494 00:46:57,900 --> 00:47:04,180 But when we look at it again this year, are we going to eat that back to the point we had it before, so it's a little more accurate. 495 00:47:04,180 --> 00:47:12,680 So I'm glad you brought up that point because there's actually a slide for that, and I'm going to fast forward two slides to help answer that question. 496 00:47:13,300 --> 00:47:29,560 So if you're looking at this slide here, you look at the 23, 24 year, and you look at the 24, 25 year, and at the very right column, you see that there is a red number in parenthesis at 2.65 and a 2.44, 497 00:47:29,560 --> 00:47:35,640 4-4, which is really answering the question that you asked, which is, hey, I recall Gerardo 498 00:47:35,640 --> 00:47:43,340 told us that we were making our assumption for property tax revenue lower in those prior 499 00:47:43,340 --> 00:47:46,400 years, and how did that actually come to fruition? 500 00:47:47,040 --> 00:47:54,880 So our property tax projection is normally around 5%, but two board member houses point, we 501 00:47:54,880 --> 00:47:58,540 actually ended up projecting it at 3.5%. 502 00:47:58,540 --> 00:48:04,560 So, we projected less in those two years, they came to preferition less in those two years. 503 00:48:05,120 --> 00:48:11,560 And as you can see in 2526, we're essentially making up for it because of the one-time funds 504 00:48:11,560 --> 00:48:15,140 I just explained that the state backfilled. 505 00:48:15,600 --> 00:48:22,380 So, it's a yes and to the response of your question, yes, we did project less in those outer 506 00:48:22,380 --> 00:48:31,040 years but then we also benefited two years later from that lower property tax revenue projection. 507 00:48:31,260 --> 00:48:37,600 Did I answer your question for Vengeance? Okay, I got a thumbs up. Okay. Any other questions 508 00:48:37,600 --> 00:48:45,320 specific to any of the revenue pieces? I won't outline any of the others, only to accept for the 509 00:48:45,320 --> 00:48:53,520 measure R. So what we're seeing across our district boundaries is that because mostly in the 510 00:48:53,520 --> 00:49:00,020 palisades and Malibu area and the fire affected areas properties are changing hands a lot. 511 00:49:00,380 --> 00:49:05,020 So people are choosing to let go of their properties, sell their properties, and a lot of the people 512 00:49:05,020 --> 00:49:11,040 who previously owned those properties qualified for the senior exemption. So measure R, 513 00:49:11,040 --> 00:49:16,920 Measure R has a parcel tax that you don't have to pay that parcel tax if your 65 are older 514 00:49:16,920 --> 00:49:22,040 and what we're finding is since properties are turning over, there are less people that 515 00:49:22,040 --> 00:49:27,640 are qualifying for the senior exemption because they're not of the 65-year-old age bracket 516 00:49:27,640 --> 00:49:28,480 to qualify. 517 00:49:29,140 --> 00:49:35,140 So we're generating more measure R revenue because properties are changing hands to folks 518 00:49:35,140 --> 00:49:36,980 who no longer qualify for the exemption. 519 00:49:36,980 --> 00:49:45,020 Any questions on that particular piece? I know it's a bit more nuanced, but that was the larger piece outline in this revenues. 520 00:49:46,520 --> 00:49:52,500 All right. Moving on to expenditures. So this is the takeaway here is that we're getting $3.6 million. 521 00:49:52,500 --> 00:49:57,940 We spent $3.6 million less in expenditures. 522 00:49:58,500 --> 00:49:59,820 Those pieces are outlined. 523 00:50:00,000 --> 00:50:27,940 A dollar number that was less in salaries and benefits to the point earlier raised. Usually that's number is $2 million, $3 million, $5 million, so we're doing better at projecting where we're going to end the year with with salaries and benefits because in prior years that used to be our the last two years, for sure, that used to be a multi-million dollar number, and specific to salaries and benefits. 524 00:50:27,940 --> 00:50:30,840 That's Dr. Ford-Membersen. 525 00:50:32,120 --> 00:50:36,740 Can I ask if that is because we are filling the positions and therefore? 526 00:50:38,200 --> 00:50:42,060 It's yes and again, both it's all of the things. 527 00:50:42,340 --> 00:50:43,840 So we're filling the positions. 528 00:50:44,360 --> 00:50:52,280 The vacancies are staying vacant for less time as well as we are not having at least for 529 00:50:52,280 --> 00:50:53,160 25-26. 530 00:50:53,160 --> 00:51:01,400 We're not having other parts of money like the Restricted General Fund relieve the general fund of those salaries and benefits. 531 00:51:01,880 --> 00:51:08,780 We will start to see that relief of the general fund in the 26, 27 year and beyond because of to the point you made earlier, 532 00:51:08,960 --> 00:51:13,260 we still have to spend the learning recovery emergency block grant that's around $4 million. 533 00:51:13,860 --> 00:51:20,720 We got a new grant that just like you said, the state gave us the governor's office, the student support professional development block grant, 534 00:51:20,720 --> 00:51:28,480 which is another $7 million on its own, so those reliefs to salaries and benefits to the general fund 535 00:51:28,480 --> 00:51:34,840 are coming in the future. But for the 25-26 year, the salaries and benefit line was not relieved 536 00:51:34,840 --> 00:51:41,740 because of other sources of funds being used. But now we're going to make note of that. 537 00:51:42,360 --> 00:51:48,260 Correct. We'll draw a more direct linear line to show that in the future. 538 00:51:49,900 --> 00:51:54,940 The other one is operational $2.4 million. I listed all of those there. We're being more 539 00:51:54,940 --> 00:52:00,420 efficient in several areas of our other operating expenses. Anybody have any questions specific 540 00:52:00,420 --> 00:52:08,920 to the $3.6 million less in general fund expenditures? Okay. We already went over this slide. 541 00:52:10,520 --> 00:52:17,300 This one here is just doing a comparison of our estimated actual versus unaudited actuals. 542 00:52:17,300 --> 00:52:22,820 Like I mentioned, beginning of the meeting, the two prior years, we had large swings of 543 00:52:23,460 --> 00:52:28,160 multi-million dollar swings in the two digits, but this year we got a little bit better 544 00:52:28,160 --> 00:52:35,360 knowing that of that nine million dollar swing, at least four million of that was due to revenue 545 00:52:35,360 --> 00:52:40,020 that we really couldn't anticipate that was going to come from the state to be backfilled by our 546 00:52:40,020 --> 00:52:48,920 property tax and then the remainder of that is due to the less expenditures of $3 million less 547 00:52:48,920 --> 00:52:54,300 and expenses. So I gave you my commitment that we were trying to get better at that and just when 548 00:52:54,300 --> 00:52:58,940 I thought we were going to pinpoint it, the state gives more revenue and property tax to back fill 549 00:52:58,940 --> 00:53:06,500 for the January wildfires, which is completely appropriate. It's hard to now marry the projection with 550 00:53:06,500 --> 00:53:12,680 the skewed actuals and why that actually occurred. So we're going in the right direction. My hope is 551 00:53:12,680 --> 00:53:18,300 that those two numbers in the first and second column get smaller and smaller each year and we'll 552 00:53:18,300 --> 00:53:25,580 be definitely work towards having less change between the estimated actuals and the unaudited action. 553 00:53:27,660 --> 00:53:31,380 So these are just some observations to keep in mind which we've already been talking through all 554 00:53:31,380 --> 00:53:34,300 All of these bullet points as we've been answering and asking questions. 555 00:53:36,360 --> 00:53:38,140 This is our multi-year projection. 556 00:53:39,220 --> 00:53:44,660 The takeaway here is to really focus on columns H and I. 557 00:53:45,820 --> 00:53:50,980 You can see that the $3 million I outlined for property tax in line one. 558 00:53:51,620 --> 00:53:58,560 That was a quote-unquote smaller 2.5% change, all to say that the total change of LCFF funding, 559 00:53:58,560 --> 00:54:08,900 which is our property tax only changed by 2.7%, so that's 3.7 million on a total of 140 million. 560 00:54:09,360 --> 00:54:15,320 So again, we're getting better. The percentage gap is getting closer than we had in prior years, 561 00:54:15,680 --> 00:54:21,060 but that's the local control funding formula change, which is our property tax. If we look at our 562 00:54:21,060 --> 00:54:26,200 other local revenue, you can see that the biggest change was one that I already mentioned, 563 00:54:26,200 --> 00:54:28,520 which was the measure R, parcel tax, right? 564 00:54:28,720 --> 00:54:29,460 That's 912. 565 00:54:30,060 --> 00:54:32,820 And then the other larger pieces actually are interest earned. 566 00:54:33,360 --> 00:54:35,100 This isn't actual interest earned. 567 00:54:35,100 --> 00:54:38,860 This is actually our GASB governmental accounting standards 568 00:54:38,860 --> 00:54:41,520 for entry that we have to do each year. 569 00:54:42,140 --> 00:54:44,500 So this is not interest earned in the bank. 570 00:54:44,740 --> 00:54:47,500 It's a governmental journal entry 571 00:54:47,500 --> 00:54:50,640 that we have to make here, each year related to us 572 00:54:50,640 --> 00:54:54,160 being a landlord and a tenant for several properties 573 00:54:54,160 --> 00:54:55,260 within the district. 574 00:54:55,260 --> 00:54:59,660 All to say that revenue as a total only changed 3.8%. 575 00:55:00,000 --> 00:55:29,980 Estimated actual as compared to the 163 million at the end of the year. Any questions to the percentage change or the dollar change specific to our revenue sources? Okay? Moving along to expenditures. I'll just draw our eyes to the bottom line here on line 59. This is saying that our expenditures, just like we outlined, only changed. We did not spend 2.3% of our expenditures, which as we saw in the 576 00:55:29,980 --> 00:55:36,020 previous slide, that was a savings of $3.6 million, which you had saw previously, that the majority 577 00:55:36,020 --> 00:55:42,080 of that $3.6 million was from our operational savings for legal, for other operating costs, 578 00:55:42,300 --> 00:55:49,200 for consultants, for confidence in travel, so that was the majority of that $3.6 million change 579 00:55:49,200 --> 00:55:58,220 was a 2.4 and other operating all to say that expenditure change was only 2.3%. Any questions on 580 00:55:58,220 --> 00:56:06,120 expenditures. Okay, moving on. This is our ending fund balance. We're focusing on line 60 581 00:56:06,120 --> 00:56:12,440 in column F, G, and H. You already saw these three numbers on line 60 in the prior slides 582 00:56:12,440 --> 00:56:19,280 to say that we estimated ending the year with a $3.7 million deficit. We actually ended the year 583 00:56:19,280 --> 00:56:25,960 with the $6 million surplus, which is a change of nine million dollars. And we outlined what those 584 00:56:25,960 --> 00:56:34,820 two components were with showing $3.6 million less in expenses and $6 million more in revenue, 585 00:56:35,280 --> 00:56:44,360 which takes our ending fund balance as outlined there on our next slide to say that we continue to 586 00:56:44,360 --> 00:56:49,560 be able to reserve for deficit spending. We do have some work to do to address our deficit spending 587 00:56:49,560 --> 00:56:52,240 in the next three years for this current year, 588 00:56:52,640 --> 00:56:55,580 as well as the 27, 28 and 28, 29 years. 589 00:56:56,080 --> 00:57:00,120 We are doing good with our reserve for up to two months 590 00:57:00,120 --> 00:57:01,460 of general fund expenditures. 591 00:57:02,120 --> 00:57:03,720 We have that around $30 million. 592 00:57:04,000 --> 00:57:07,880 That $30 million is equal to about 29% of a reserve 593 00:57:08,240 --> 00:57:10,180 for a basic age school district like us. 594 00:57:10,360 --> 00:57:13,020 We hope to be in the realm of 33% 595 00:57:13,020 --> 00:57:15,520 as recommended by school services of California. 596 00:57:15,940 --> 00:57:18,820 So we're slowly creeping our way there. 597 00:57:19,560 --> 00:57:23,060 and for us a two-month reserve would be 35.7 million. 598 00:57:23,660 --> 00:57:26,000 Any questions, comments or thoughts related 599 00:57:26,000 --> 00:57:28,020 to the reserve or the ending fund balance? 600 00:57:30,280 --> 00:57:33,220 Okay, this is just a historical reference 601 00:57:33,220 --> 00:57:36,780 for our reserve percentage for the last several years. 602 00:57:38,260 --> 00:57:41,060 And so as we conclude this presentation, 603 00:57:41,320 --> 00:57:42,760 just when you thought we were finished looking 604 00:57:42,760 --> 00:57:44,580 at the 25-26 school year, 605 00:57:44,820 --> 00:57:47,420 we actually still have work to do with our audit firm. 606 00:57:47,420 --> 00:57:53,720 they'll be here next week or in two weeks when Andrew returns from vacation, which is good. 607 00:57:54,860 --> 00:58:00,700 And the FOC will get the final or draft audit report and you'll get the final draft report 608 00:58:01,300 --> 00:58:08,820 for the 25-26th full year sometime in December or January. Looking ahead to the new year, 609 00:58:09,040 --> 00:58:14,320 this is just a reminder of our 26-27 local control funding formula where we still remain 610 00:58:14,320 --> 00:58:22,520 basic aid by around $35 million almost and we expect to address several revenue components 611 00:58:22,520 --> 00:58:26,200 that are outlined here. A lot of the things we're already talking about now. 612 00:58:28,080 --> 00:58:31,860 I did want to bring up one thing because I think this one's important. I forgot to point it out. 613 00:58:32,300 --> 00:58:37,440 The charter in lieu tax, and forgive me, I'm going to go back. I'm sorry to go back, but it's important. 614 00:58:38,220 --> 00:58:43,660 The charter in lieu tax, if I can draw your attention to line four that's up on the screen. 615 00:58:44,320 --> 00:59:14,300 So line four, this is our LCFF in loop operative tax transfer to charter school, you've heard me say before that while the district is not a charter authorizer, we have students within our district boundaries that choose to go the other charter schools outside of the district and when they do that, we have to send even though we're a basic a district and we don't get reimburse by her student, we have to send the revenue associated with those students out to the charter school. 616 00:59:14,300 --> 00:59:27,020 charter schools. So this line is normally a negative number, like you've seen in all the other columns, B, C, D, E, you can see it's always a parentheses number, right? It's negative 300,000. 617 00:59:27,520 --> 00:59:38,720 What we just found out is that there is one charter school. I believe it's new West charter, who we used to make a very expensive $290,000 payment to. 618 00:59:38,720 --> 00:59:45,380 they're now authorized under LAUSD. So they're no longer an independent charter 619 00:59:45,380 --> 00:59:51,480 that we have to send revenue to. They have a charter authorizer which is LAUSD. 620 00:59:51,920 --> 00:59:58,580 So we're no longer required to send them $290,000 roughly each year. So this 621 00:59:58,580 --> 00:59:59,980 for the season of... 622 01:00:00,000 --> 01:00:06,880 We received back a portion of the payment that we did previously after they were already authorized 623 01:00:06,880 --> 01:00:13,260 under LAUSD. All that to say that in the future, when I come back to you in your first 624 01:00:13,260 --> 01:00:20,240 interim for the 26, 27 year, you're not going to see a reduction to revenue of $300,000. 625 01:00:20,550 --> 01:00:24,960 It's going to be a reduction to revenue for our two remaining charter schools, which is only 626 01:00:24,960 --> 01:00:32,140 around $10,000. So I forgot to point that out earlier, but it's a big financial gain to the 627 01:00:32,140 --> 01:00:37,460 district that is not one time that will be forever will only do river oak's charter school 628 01:00:37,460 --> 01:00:43,120 and we have a new charter, I forgot the name of it, but the biggest takeaway here is we no longer 629 01:00:43,900 --> 01:00:50,540 have new west charter there now authorized under LEUSD. Any questions on that piece there? 630 01:00:51,300 --> 01:00:51,780 Okay, 631 01:00:56,530 --> 01:00:59,830 so it just triggered my memory when we were looking at the charter and 632 01:00:59,830 --> 01:01:04,590 loot tax and then we'll be looking at these expenditure items as we go into the 633 01:01:05,150 --> 01:01:10,910 2627 year and that concludes our report on the unaudited actuals. Again a great 634 01:01:10,910 --> 01:01:15,890 big thanks to Andrew Laxon and Carol Hall for their hard work on this and I'm 635 01:01:15,890 --> 01:01:18,950 glad they get to take some well-deserved time off if the board doesn't have any 636 01:01:18,950 --> 01:01:23,690 other questions. That concludes our presentation and we've been looking for a 637 01:01:23,690 --> 01:01:25,550 motion to accept the unmodited actions. 638 01:01:33,620 --> 01:01:36,080 All right. Does anybody at least just up the way from the 639 01:01:36,080 --> 01:01:41,020 dias for a moment? Anybody have any comments? Richard moves the item. 640 01:01:41,440 --> 01:01:42,940 It's our second. Jen seconds. 641 01:01:45,220 --> 01:01:48,140 Let's just do a roll call because there are four of us. 642 01:01:48,740 --> 01:01:53,680 Richard? Yes. Jen? Yes. Stacey? Yes. 643 01:01:55,140 --> 01:01:58,600 And I'm a yes so that passes board and nothing. 644 01:02:01,100 --> 01:02:12,820 And the only other thing on the agenda is our information items, a textbook adoption and approval of supplemental materials and science, simply science. 645 01:02:14,580 --> 01:02:18,440 So I guess we can have a motion to adjourn. 646 01:02:19,260 --> 01:02:21,020 I'll make a motion to adjourn. 647 01:02:21,020 --> 01:02:24,260 And all those in favor. 648 01:02:24,700 --> 01:02:27,620 We are adjourned.